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HomeMy WebLinkAbout1997 Town Council Agendas Work SessionVAfL TOWN COUNCff_ WORK SESSION TUESDAY, JANUARY 7, 1991 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Mike Vaughn 15 Year Anniversary. (5 mins.) 2, Discussion of Ordinance No. 22, Series of 1996, an ordinance amending George Ruther Section 18.04, Definitions, to add "Fractional Fee Club" and "Fractional Fee Club Unit", amending Section 18.22.030, Conditional Uses, allowing Fractional Fee Club as a Conditional Use in the Public Accommodation Zane District, amending Section 18.fi0.060 (A){7) Conditional Use Permit Criteria-Findings. Gordon Pierce, representing Sannenalp Properties, Inc. (30 mins.) In preparation for this evening's meeting, regarding a request to amend Section 18.22.;030, the staff and the applicant will be presenting background information on the request. ACTION REQUESTED OF COUNC[L Listen to the presentations on the proposed amendmen#s to the Town of Vail Municipal Code and ask questions relating to Ordinance No. 22, Series of 1996. 3. Information Update. {10 mins.) 4. Council Reports. {1 D mins.) 5, Other. (10 mins.} 6. Executive Session -Personnel Matters and Land Negotiations. {45 rains.) 7. Adjournment - 3:40 p,m. NOTE UPCOMING MEETING START TIMES BELOW: {ALL TIMES ARE APPRDXIMATE AND SUBJECT TO CHANGE} VIIIIII THE NEXT VAIL TOWN COUNCIL SPECIAL WORK SESSION WILL BE ON TUESDAY,1/14197, BEGINNING AT 2:OE1 P.M, IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 1121197, BEGINNING AT 2:Ob P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY,1/21197, BEGINNING AT 7:30 P.M, IN TOV COUNCIL CHAMBERS. . Ilillll Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information. C:tiAGENDA WS PUBLIC NOTICE VAIL TOWN COUNCIL MEETING SCHEDULE (as of 12/13/96) January, 1997 In an attempt to respond to scheduled meeting demands, as well as adhere to mandated ordinance and charter requirements, Council meetings are scheduled at the following times: EVENING MEETINGS Evening meetings will continue to be held on the f~ and third Tuesday evenings of each month, starting at 7:30 P.M. These meetings will provide a forum for citizen participation and public audience for conducting regular Council business. WORK SESSIONS Work sessions, which are primarily scheduled for Council debate and understanding of issues before the Council, will now be scheduled to begin at 2:00 P.M. (unless otherwise noted) on every Tuesday afternoon. THE lAN[]ARY, 1997. VAIL TOWN COCINCIL MEETING SCHEDULE IS AS FOLLOWS: Tuesdav. ~anuarv 7. 1997 Work SeSS[On,........... 02:00 P.M. (starting tame determined by length of agenda} Evening meeting......... 07:30 P.M. Tuesdav. lanuarv 14. 1997 Work session............ 02:00 P.M, (starting time determined by length of agenda) Tuesdav. ~anuarv 21. 1997 . Work session..........., 2:00 P.M. (starting time determined by length of agenda) Evening meeting......... 07:30 P.M. Tuesdav. ianuarv 2~. 1997 Work SeSSIOn............ 02:00 P.M. (starting time determined by length of agenda) TOWN OF VAIL ~~uu~d.~lUw~d~uu~~ d~ Pamela A. Brandmeyer Assistant Town Manager Sign language interpreta#ion available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDl] for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, JANUARY 1~E, 1997 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. PEC Review. (15 mins.) 2. Discussion of Proposed Changes to Investment Policy. (30 mins.} Steve Thompson Christine Anderson ACTION REQUESTED OF COUNCIL: Approve or alter the proposed changes. BACKGROUND RATIONALE; The Government Accounting Standards Board recently published a sample investment policy. We've changed our policy to include the recommended language. Additionally, staff would like Council direction as to the frequency of investment reporting (propose quarterly instead of monthly) and content of the report (propose adding market values of portfolio). STAFF RECOMMENDATION: Discuss and approve proposed changes. 3. Information Upda#e. (10 rains.) 4. Council Reports. (10 rains.) 5. Other. (10 rains.) 6. Executive Session -Personnel Matters. (30 rains.) 7. Adjournment - 3:45 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL T1MES ARE APPROXIMATE AND SUBJECT TO CHANGE) 1111111 THE NEXT VAIL TOWN COUNCIL SPECIAL WORK SESSION WILL BE ON TUESDAY, 1121197, BFf;INNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 1128197, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 1121197, BEGINNING AT 7:30 P.M. IN TOV COUNCIL CHAMBERS. Illllli Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information. C'.1AGENDA WS VAfL TOWN COUNCIL WORK SESSION TUESDAY, JANUARY 21, 1997 2:110 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Overview of the Pine Beetle problem in the Vail Valley. {45 mins.) Russell Forrest Roy Mask, USFS ACTION RE=QUESTED OF COUNCIL: Review input from U.S. Forest Tom Eager, USFS Service personnel on the Pine Beetle problem in the Vail Valley. Dave VanNorman, USFS BACKGROUND RATIONALE: For the last several years the Town has experienced an increasing problem with the mountain pine beetle. This is an insect that bores into lodgepole pines and carries with it a blue staining fungi that can cut off the water supply of a tree and eventually kill it. in the summer of 1996, staff received many phones calls from concerning residents about infested areas around the golf course and in other areas of Town. Staff began working with experts at the U.S. Forest Service last year to develop a plan for addressing this issue. In the fall of 1996, the Town of Vail and the USFS agreed to jointly fund a study to determine the magnitude of the problem in-the Vail Valley. To date, the USFS has taken infrared aerial photographs of the Vaif Valley to determine the extent of Pine Beetle Infestation. The purpose of this work session is to give the Town Council an overview of the problem and an update on progress to potentially reduce the impact of the infestation. 2. Public comments on the Town of VaiIIU.S. Forest Service Land Exchange Russell Forrest from the January 9, 1997 open house. {30 rains.) ACTION REQUESTED OF COUNCIL: Review public input from the January 9th Open House. BACKGROUND RATIONALE; Two properties located in West Vail are proposed to be added to the original Gst of parcels for the Town of VaiIIU.S. Forest Service land exchange. An open house was held on January 9, 1997 to review the proposed additions and to receive public comment. The purpose of this work session is to review the public comments from this open house. 3. Review plans for a new water tank in East Vail. (30 rains.) Mark Van Nostrand, ERWSD Russell Forrest ACTION REQUESTED OF COUNCIL: Review plans for a new 1 million gallon water tank in East Vail and determine whether the land needed for the water tank should be included in the TOVIUSFS land exchange. BACKGROUND RATIONALE: The Eagle River Water and Sanitation District (the District) is requesting that the Town of Vail review its proposed plans to create a new 1 million gallon water tank directly south of the existing water tank in East Vail. The Town of Vail Fire Department and the District have identified a significant need for additional storage in the East Vail neighborhood to adequately fight a fire and to simply provide adequate pressure for day to day use. The property that the new Tank would be located on is owned by the U.S. Forest Service and is located outside of the Town of Vail. This property is among those proposed in the Town of VaiIIUSFS land exchange and is expected to come into Town of Vail ownership in the Spring of 1997. The only reason this land would be included in the exchange is to provide land for the water tank. if the exchange is completed and the land came into Town ownership, but is not immediately annexed to the Town, the tank would be constructed under County jurisdiction, The Town Council needs #o determine if they would like to include this property in the exchange and agree to provide a utility easement to the District. This project was reviewed by the Planning and Environmental Commission on December 16, 1996 to provide comments for the County permit process and to provide a recommendation to the Town Council to help determine whether this land should be included in the exchange. ~~ STAFF RECOMMENDATIONS; Approve including the property, referred ~- to as S2, in the exchange far the purpose of providing a utility easement far the proposed 1 million gallon tank. If the property would be annexed into the Town prior to the District building the Tank, then a PEC conditional use permit would have #o be obtained and DRB would have to approve of the project. 4. Ordinance No, 1, Series of 1997, an ordinance rec{ues#ing to amend Dominic Mauriello Sections 18.27.030, 18.29.030, and 18.30.030 of the Zoning Code to allow van storageltransportation related businesses in the Commercial Core 3, Arterial Business, and Heavy Service Zone Districts as a conditional use and add Sections 18.04.415 and 18.04.385 providing definitions for vehicle storage yard and transportation business. (20 mins.) ACTION REQUESTED OF COUNCIL: Review Ordinance No. 1, Series of 1997. BACKGROUND RATIONALE: The proposal would define and allow transporta#ion businesses, such as Colorado Mountain Express and similar shuttle services, and car rental establishments, to locate in the Commercial Core 3 {West Vail), Heavy Service (West Vail gas stations), and Arterial Business (Cascade Crossing and Amoco} zone districts subject to a conditional use permit with specific review criteria (see proposed ordinance). Currently the code does not specifically address these types of uses, The amendment also proposes to establish a definition and review criteria for a vehicle storage yard which is currently allowed in the Heavy Service zone district subject to a conditional use permit. The PEC, at its December 16, 1996 meeting, recommended approval (unanimously) of the proposed amendments with minor modifications. Please refer to the PEC memo for a complete explanation of the proposal. 5. Discussion of Austria Haas Proposal (Ordinance No. 22, Series of 1996}. George Ruttier (1 hr.) 6. Information Update. (10 rains.) 7. Council Reports. (10 rains.) 8. Other. (10 rains.) 9. Adjournment - 5:35 p.m. 2 VAiL TOWN COUNCIL WORK SESSION TUESDAY, JANUARY 28, 1997 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. PEC Review. { 15 mins.) 2. Approval of Appraisal for TOVIUSFS Land Exchange (20 rains.) Russ Forrest ACTION REQUESTED OF COUNCI L: Review the final appraisal far the land exchange and consider approval. BACKGROUND RATIONALE: The appraisal is a critical step in the Town of VaiiIUSFS land exchange. One of the goals of the exchange is to trade like valued properties. Based on the appraisal, the Town Council will need to next determine what is in or out of the exchange to make the values balance. The values in the exchange are also important in the context of the Rockledge Road and Ptarmigan properties where property owners have an interest in purchasing land where they have private improvements on what is currently Forest Service property. STAFF RECOMMENDATION; Approve the appraisal by motion. 3. West Vail Interchange Update (1 hour) Larry Grafel Information update on West Vail Interchange construction schedule and Joe Krachm, design. MK Engineering ACTION REQUESTED OF COUNCIL: Review, comment and approve proposed construction schedule and praject schedule. STAFF RECOMMENDATION: Approve construction schedule and project schedule. 4. Information Update. (10 rains.) 5. Council Reports. (10 rains.} 6. Other. (10 rains.) 7. Executive Session -Personnel Matter. (30 rains.} Review selected Development Team for Department of Public Works Affordable Housing. (1~ rains.) 8. Adjournment - 4:50 p.m. NOTE UPCOMING MEETING START TIMES BELOW. (ALL TIMES ARE APPROXIMATE AND SUB.IECT TO CHANGE) 1111111 THE NEXT VAIL TOWN COUNCIL SPECIAL WORK SESSION WILL BE ON TUESDAY, 2!4197, BEGINNING AT 2:Q0 P.MZ IN TOV CDUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK 5ESSION WILL BE ON 7UESpAY, 2M 7197, BEGINNING AT ?:00 P.IV~,, IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 214197, BEGINNING AT 7:30 P.III~ IN TOV COUNCIL CHAMBERS. 1111111 Sign language interpre#atian available upon request vrith 24 hour notification. Please call 479-2332 voice or 479-2358 TDD for infarmatian. C:IAGENDA. WS 2 VAIL TOWN COUNCIL WORK SESSION TUESDAY, JANUARY 28, 1997 2:d0 P.M. AT TOV COUNCI! CHAMBERS REVISED AGENDA NOTE: Times of items are approximate, subject to change, and cannot be celled upon to determine at what time Council will consider an item. 1. PEC Review. (15 mins.) 2. West Vail Interchange Update {1 hr.) Larry Grafef Information update on West Vail Interchange construction schedule and Joe Krachm, design. MK Engineering ACTION REQUESTED OF COUNCIL: Review, comment and approve proposed construction schedule and project schedule. STAFF RECOMMENDATION: Approve construction schedule and project schedule. 3. Negotiations for Public Works seasonal housing development team. (10 Andy Knudtsen mins.} 4. .Information Update. (10 mins.) 5. Council Reports. {10 mins.) 6. Other. (10 mins.) 7. Executive Session 1. Negotiations w1USFS on LOAA {5 mins.) 2. Personnel Matter {30 mins.} 8. Adjournment - 4:30 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO GNANGE) Illili[ THE NEXT VAIL TOWN COUNCIL SPECIAL WORK SESSION WILL BE ON TUE5DAY, 214197, BEGINNING AT 2:DD P.M., IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 2111197, BEGINNING AT 2:Dd P.M. IN TOV COUNCIL CHAMBERS, THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 214197, BEGINNING AT 7:3D P.M.. IN TOV COUNCIL CHAMBERS. Illilll Sign language in#erpretation available upon request with 24 hour notifcatian. Please call 479-2332 voice or 479-2356 TDD for information. C:IAGENDA.WS pavers in the Village and a 1 Qth Mountain Division monument in Seibert Circle}. A copy of their proposed requests is included in this packet. 3. Town of VaiIIU.S. Forest Service appraisal for the land exchange. (2Q Russell Forrest mins.} ACTION REQUEST~p OF COUNCIL: Review the final appraisal for the land exchange and approve or don't approve the appraisal. BACKGROUND RATIONAI.~: The appraisal is a critical step in the Town of VaiIIUSFS land exchange. One of the goals of the exchange is to trade like valued properties, Based on the appraisal, the Town Council will need to next determine what is in or out of the exchange to make the values balance. The values in the exchange are also important in the context of the Rockledge Road and Ptarmigan properties where the properties owners have an interest in purchasing land where they have private improvements on what is currently Forest Service property. STAFF RECOn~LRATIONS: Approve the appraisal by motion. 4. Review and approval of the ProblemlOpportunity Statement, the Givens, Andy Knudtsen and the public process for the Public Works Seasonal Housing. (45 mins.) ACTION REQUESTED OF COUNCIL: Appravelmodifyldenytpe proposed Public Process framework for the Public Works Seasonal Housing. )~QCKGROUND RATIONALE: Please see memo in Council packet. STAFF RECOMMENDATION: Approve by motion the proposed public process #ramework far the Public Works Seasonal Housing. 5. Council review and discussion of the VRD Master Plan, 1997-1999. (15 Kevin Foley mins.} Rob Ford 6. Information Update. (10 mins.) 7. Council Reports. (10 rains.) 8. Other. (1i3 rains.) 9. Adjournment - 4:50 p.m. NOTE UPCOMING MEETING START TIME5 BELOW: (ALL TIME5 ARE APPROXIMATE ANn SUBJECT TO CHANGE} Ilillll THE NEXT VAIL TOWN COUNCIL SPECIAL WORK SESSION WILL BE ON TUESDAY, 2111197, GINNING AT 2:Q0 P.M. IN TOV COUNCIL CHAMBERS. THE 1=0LI_OWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY; 2118197, BEGINNING AT 2:Ofy P.M, IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING -WILL BE ON TUESDAY, 21'18197, BEGINNING AT 7:3Q P.I~ IN TOV COUNCIL CHAMBERS. 1111111 Sign language interpretation available upon request with 24 hour no#ification. Please call 479-2332 voice or 479-2355 TDD for infarrnatian. C:IAGEN~A WS 2 VAIL TOWN COUNCIL 1NORK SESSION TUESDAY, FEBRUARY 11, 1997 2;0~ P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at wha# time Council will consider an item. 1. 10 Year Anniversary of Georgie Manzanares. (5 mins.) 2. PEC/DRB Review. (15 mins.} 3. Town of VaiIIU.S. Forest Service exchange agreement for the land Russell Forrest exchange. (3Q rains.} ACTION REQUESTED OF COUNCIL: Review the draft exchange agreement fior the TOVIUSFS land exchange. BACKGROUND RATIONALE: On February 4th, the Vail Tawn Council approved the final appraisal for the land exchange. In addition, The Town Council passed a motion which identified the properties that would be included in the final exchange based on the approved values. Council must now review the draft exchange agreement. If the agreement is acceptable to the Council, a resolution will be presented to Council on February 18th authorizing the Town Manager to sign the exchange agreement. An ordinance will also be presented to Council that would enable the Town to convey the TOV lands in the exchange to the U.S. Forest Service. STAFF RECOMMENDATIONS: Direct staff to prepare a resolution and ordinance to execute the exchange agreement. 4. Lianshead Redevelopment Master Planning Process. (5 rains.) Susan Connelly Tom Moorhead ACTION REQUESTED OF COUNCIL: Authorize Town Manager to execute {1) Agreement for Professional Services between Town of Vail and Design Workshop far Master Planning Services; and {2) letter agreement between the Town of Vail and Vail Associates regarding the Master Planning collaboration, including cost sharing. BACKGROUND RATIONALE: On November 5, 1996, the Town Council approved the ProblemlOpportunity Statement, the Lionshead Policy Objectives, the Master Plan Scope of Work, a community participation plan, a process schedule, process ground rules, a proposed collaboration with Vail Associates, and a master planning process budget and requested to review the consulting services agreement with Design Workshop, Inc. and the cost sharing agreement with Vail Associates prior to authorizing the Town Manager to execute those agreements. Copies of the agreements, as well as the November 5, 1996 memorandum to Council from Susan Connelly, are enclosed far your review. STAFF RECOMMENDATION: Authorize the Town Manager to execute the two agreements. 5. Compliance review of Serrano's construction. (1 S rains.) Greg Hall B• Discuss cancellation of March 18th work session and evening meetings and reset regular evening meeting for March 25th. (5 mins.) 7. Information Update. (1Q mins.) 8. Council Reports. (1Q mins.) 9. Other. {10 mins.) 10 ~ Adjournment - 3:45 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROxIMATE AND SUBJECT 70 CHANGE llli'III THE NEXT VAIL TOWN COUNCIL SPECIAL WORK SESSION WILL BE ON TUESDAY, 2118197, GINNING AT 2;d0 P.M. iN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 2!25197, B~GlNNfNG AT 2:OQ P,M. IN TOV COUNCih CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 211$197, BEGINNING AT 7;311 P.M. IN TOV COUNCIL CHAMBERS. Illlfll Sign language interpre#ation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information. C:IAGENpA. WS 2 VA1L TOWN COUNCIL WORK SESSION TUESDAY, FEBRUARY 18, 1997 9 ~flfl p.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Andy Knudtsen Mark Donaldson 2. Andy Knudtsen 3. Larry Grafel Todd Oppenheimer George Ruther Pam Brandmeyer Discussion of the density and site constraints for the Public Works Seasonal Hauling Development. {45 mins.) ACTION REQUESTED OF COUNCIL: Review the two architectural options, the site constraints, and the information gathered at the community open house, and provide direction to staff and the development team concerning the density for the project. BACKGROUND RATIONALE: Public Works and Housing staff have worked with the development team of Mark Donaldson and Jim Viele to develop two scenarios -- one with high density and one with low density. Prior to submitting an application to the PEC far a conditional use or to CDOT for an access permit, Council must determine the appropria#e density. With that information, the team will be able to proceed with the approvals necessary to develop the project. Input from the open house held February 17 will also be presented by staff. Discussion of the Vail Commons reserve list. (5 mins.) ACTION REQUESTED OF COUNCIL: Approve/DenylModify the proposed plan of action described below. BACKGROUND RATIONALE: Over the las# 6 weeks, 14 people have made unsolicited requests to the Town to purchase remaining Vail Commons residential units. Staff has kept a record of this group, but has not included them in the official reserve list, as that was determined a# the lottery held December 18, 1996. There are two people remaining of the existing reserve list. Currently all units are either sold or are under contract. Thus, no units are available. Staff is proposing to hold a lottery on March 6, 1997 to randomly rank the individuals who have expressed an interest in the project. The purpose of the list is to provide a pool of potential buyers to step in and purchase any units which come available at time of closing, if the current buyers under contract cannot close. The lottery would be open to anyone who is interested and who can submit a mortgage prequalification statement to the Town by March 5, 1997. Staff is not planning to advertise, as we already have an adequate pool of interested parties. STAFF RECOMMENDATION: Authorize staff to proceed with the plan described above. Overview of the Amendment to Fard Park Master Plan {1 hr., 30 rains.) 4, Continuation of discussion of authorizing the Tovun Manager to execute Susan Connelly the consultant contract and collaboration agreement re: Lionshead Redevelopment Master Planning Process approved November 4, 1996 (30 mins.} 5. implementation of Parking Program. (1 hr.} Bob McLaurin a. Assumptions on revenue Pam Brandmeyer b, Clarification on actual revised parking program Steve Thompson Mike Rose 6. TOV/US1=S Land Exchange Agreement. {30 rains.) Tom Moorhead Russel! Forrest 7. Vail AssociatesNail Valley Tourism & Convention Bureau Joint Marketing. {10 minx) 8. Infarmatian Update. (10 rains.) 9, Council Reports. (10 rains.} 10. Other. (10 rains.} 11. Executive Session. (30 rains.} 12, Adjournment - 6;20 p.m. NOTE UPCOMING MEETING START TIMES BELOW: {ALL TIMES ARE APPRQXIMAT6 AND SUBJECT T4 CHANGE) Illliil THE NEXT VAIL TOWN COUNCIL SPECIAL WORK SESSION WILL BE ON TUESDAY, 2128197, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 314!97, BEGINNING AT 2:40 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 314197, BEGINNING AT 7:30 P.MS IN TOV COUNCIL CHAMBERS. Illflll Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2358 TDD far information. C:IAGENDA.WS 2 VAIL TOWN COUNCIL WORK SESSION TUESDAY, FEBRUARY 18, 1997 ~~ QV COUNCIL CHAMBERS Re.ViSC'c~ ~~~tla~~. NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at wha# time Council will consider an item. 1. Andy Knudtsen 2. Larry Grafel Todd Oppenheimer George Ruther Pam Brandmeyer Discussion of the Vail Commons reserve list. (5 mins.} ACTION REQUESTED OF COUNCIL: ApprovelDenylModify the proposed plan of action described below. BACKGROUND RATIONALE: Over the last 6 weeks, 14 people have made unsolicited requests to the Town to purchase remaining Vail Commons residential units. Staff has kept a record of this group, but has not included them in the official reserve list, as that was determined at the lottery held December 18, 1996. There are two people remaining of the existing reserve list. Currently all units are either sold or are under contract. Thus, no units are available. Staff is proposing to hold a lottery on March 6, 1997 to randomly rank the individuals who have expressed an interest in the project. The purpose of the list is to provide a pool of potential buyers to step in and- purchase any units which come available at time of ckosing, if the current buyers under contract cannot close. The lottery would be open to anyone who is interested and who can submit a mortgage prequaGfication statement to the Town by March 5, 1997. Staff is not planning to advertise, as we already have an adequate pool of interested parties. STAFF RECOMMENDATION: Authorize staff to proceed with the plan described above. Overview of the Amendment to Ford Park Master Plan (1 hr., 30 mins.) 3. Continuation of discussion of authorizing the Town Manager to execute Susan Connelly the consultant contract and collaboration agreement re: Lionshead Redevelopment Master Planning Process approved November 4, 1996, (3Q mins.) 4. Bob McLaurin Pam Brandmeyer Steve Thompson Mike Rose 5. Tom Moorhead Russell Forrest 6. Implementation of Parking Program. (1 hr.) a. Assumptions on revenue b. Clarification on actual revised parking program TOV/USES Land Exchange Agreement. (30 mins.) Vail AssociatesNail Valley Tourism & Convention Bureau Joint Marketing. (10 mins) 7. Information Update. (10 mins.} 8. Council Reports. (10 mins.) 9, Other. (10 rains.) 10. Executive Session. (30 rains.) 11 Adjournment - 6:35 p.m. NOTE UPCOMING MEI=TING START TIMES BELOW: (ALL. TIMES ARE APPROXIMATE AND SIiBJECT TO CHANGE) 1111111 THE NEXT VAIL TOWN COUNCIL SPECIAL WORK SESSION WILL BE ON TUESDAY, 2125197, BEGINNING AT 2:00 P.M. iN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 314197, BEGINNING AT 2:00 P.Mt IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL. BE ON TUESDAY, 314197, BEGINNING AT 7:30 P.M. IN TOV COUNCIL CHAMBERS. lllilll Sign language interpre#a#ion available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information. C:YAGENI7A. WS VAIL TOWN COUNCIL WORK SESSION TUESDAY, 1=EBRUARY 18, 1997 ~;pp PIS ~ TOV COUNCIL CHAMBERS 2 I - -- ~ ru.~ R ~.J ~SC~ l~~nc~~,~. NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. 2. Andy Knudtsen 3. Larry Grafe! Todd Oppenheimer George Rather Pam Brandmeyer Executive Session (45 rains.} Discussion of the Vail Commons reserve lis#. (5 rains.) ACTION REQUESTED OF COUNCIL: ApprovelDenylModify the proposed plan of action described below. BACKGROUND RATIONALE: Over the last 6 weeks, 14 people have made unsolicited requests to the Town to purchase remaining Vail Gammons residential units. Staff has kept a record of this group, but has not included them in the official reserve list, as that was determined at the lottery held December 18, 1996. There are two people remaining of the existing reserve list. Currently all units are either sold or are under contract. Thus, no units are available. Staff is proposing to hold a lottery on March 6, 1997 to randomly rank the individuals who have expressed an interest in the project. The purpose of the list is to provide a pool of potential buyers to step in and purchase any units which come available at time of closing, if the current buyers under contract cannot close. The lottery would be open to anyone who is interested and who can submit a mortgage prequalification statement to the Town by March 5, 1997. Staff is not planning to advertise, as we already have an adequate pool of interested parties. STAFF RECOMMENDATION: Authorize staff to proceed with the plan described above. Overview of the Amendment to Ford Park Master Plan (1 hr.} 4 Continuation of discussion of authorizing the Town Manager to execute Susan Connelly the consultant contract and collaboration agreement re: Lionshead Redevelopment Master Planning Process approved November 4, 1996, {30 rains.) 5. Bob McLaurin Pam Brandmeyer Steve Thompson Mike Rose 6. Tam Moorhead Russell Forrest 7. Implementation of Parking Program. (1 hr.) a. Assumptions on revenue b. Clarification on actual revised parking program TOVIUSFS Land Exchange Agreement. (30 rains.) Vail AssociatesNail Valley Tourism & Convention Bureau Joint Marketing. (10 rains) 8. Information Update. (10 mins.) g, Council Reports. {10 mins.) 10. Other. (10 mins.) 11. Adjournment - fi:30 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) fllllll THE NEXT VAIL TOWN COUNCIL SPECIAL WORK SESSION WILL HE ON TUESDAY, 2125197, GINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL sE ON TUESDAY, 314!97, BEGINNING AT 2:ao P.II~,, IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 314197, ,B~.GINNING AT 7:30 P.M. IN TOV COUNCIL CHAMBERS. 1111111 Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information, C:IAGENDA. WS 2 PUBLIC NOTICE VAIL TOWN COUNCIL MEETING SCHEDULE (as of 2/25/97) March, 1997 In an attempt to respond to scheduled meeting demands, as well as adhere to mandated ordinance and charter requirements, Council meetings are scheduled at the following times: EVENING MEETINGS Evening meetings will continue to be held on the fps- tt and third Tuesday evenings of each month, starting at 7:30 P.M. These meetings wilt provide a forum for citizen participation and public audience for conducting regular Council business. WORK SESS10N5 Work sessions, which are primarily scheduled for Council debate and understanding of issues before the Council, will now be scheduled to begin at 2:00 P.M. (unless otherwise noted} on every Tuesday afternoon. THE MARCH. 1997. VAIL TOWN COCINCIL MEETING SCHEDULE IS AS FOLLOWS: Tuesdav. March 4. 1997 Work session............ Evening meeting......... Tuesdav. March 1 ] . 1997 Work session............ 02:00 P.M. {starting time determined by length of agenda) 07:30 P.M. OZ:00 P.M. {starting time determined 5y length of agenda) Tuesdav. February 18. 1997 Work session............ NO MEETING Evening meeting....... MEETING RESCHEDULED TO 3/25/97 Tuesdav. March 25. 1997 Work session...,........ Evening meeting......... 02:00 P.M. (starting time determined by length of agenda) 07:30 P.M. TOWN OF VAIL Cv~~ r4 ~ ~~.~ ~ Pamela A. Brandmeyer Assistant Town Manager Sign language interpretation available upon request with 24 hour notifiication. Please call 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, FEBRUARY 25, 1997 2:D0 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. PEC/DRB Review. {15 mins.) 2. Discussion of Roundabout at Wes# Vail re: funding and schedule in Larry Grafel regards to Colorado Department of Transportation proposal. (1 hr.) Bob McLaurin Greg Hall 3. Discussion of Village area snowmelt system cost and phasing. {1 hr.} Larry Grafel Bob Mcl_aurin Todd Oppenheimer 4. Information Update. {10 mins.} 5. Council Reports. {11) rains.) 6. Other. (10 rains.} 7. Adjournment - 4:45 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) Illllll THE NEXT VAIL TOWN COUNCIL SPECIAL WORK SESSION WILL BE ON TUESDAY, 314197, BEGINNING AT 2:40 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WDRK SESSION WILL BE ON TUESDAY, 3111197, BEGINNING AT 2aa0 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIi_ REGULAR EVENING MEETING WILL BE ON TUESDAY, 314197, BEGINNING AT 7:30 P.M. IN TOV COUNCIL CHAMBERS. Illllll Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information. C:WGENDA WS VAIL TOWN COUNCIL WORK SESSION TUESDAY, MARCH 4, 1997 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Site Visit re: Ordinance No. 6, Series of 1997, an ordinance repealing and Lauren Waterton reenacting Ordinance No. 17, Series of 1993; An ordinance amending Special Development District No. 29 and providing for a development plan and its contents; permitted, conditional and accessory uses; development standards, recreation amenities tax, and other special provisions; and setting #orth details in regard thereto. This is a request for a major amendment to SDD #29 (The Valley, Phase II) to allow for modifiications to the previously approved development plan for Tract A {upper development} located at 1502 Buffeter Creek Road. Applicant: Harold and Barbara Brooks, represented by Steve Isom {2D mins.) ACTION REQUESTED OF COUNCIL; Visit site. BACKGROUND RATIONALE: The applicant is requesting a major SDD amendment to modify the approved development plan for Tract A, of Special Development District #29 (The Valley, Phase II). The property is located at 1502 Buffeter Creek Road, Tracts A-1, A-2, and B-2, Parcel 2, Lions Ridge 2nd Filing. Ordinance No. 6, Series of 1997, implements the revisions to this SDD. The following is a summary ofi the request. Please refer to the memo to Town Council, the PEC memo, and site plans in the Council packet for more detailed information. • The applicant is requesting to modify the existing platted building envelopes on Tracts A-1 and A-2, to create one building envelope and combine the two tracts into one lot. • The PEC recommended approval of the request subject to 3 conditions. The memo, which details the conditions, is in the Council packet. The remainder of the plan remains unchanged from the 1993 approval. 2. Site Visit and Discussion of Ordinance No. 4, Series of 1997, an George Ruther ordinance establishing Special Development District No. 35, Austria Haus, and providing for a development plan and its contents; development standards; and other provisions; and setting forth details in regard thereto. Applicant: Sonnenalp Properties, Inc., represented by Gordon Pierce. (1 hr., 30 rains.) ACTION REQUESTED OF COUNCIL: Visit site and discuss Ordinance No.4, Series of 1997. BACKGROUND RATIONALE: Please see the memorandum prepared by the Community Development Department staff dated March 4, 1997, to the Vail Town Council and the memorandum dated February 24, 1997, to the Planning and Environmental Commission. On February 24, 1997, the Planning and Environmental Commission recommended a conditional approval {6-0-1 } of the applicant's request for the establishment of Special Development District No. 35, Austria Haus, located at 242 East Meadow Drivelon a part of Tract C, Block 5-D, Vail Village 1st Filing. 3. Discussion of the Public Works Seasonal Housing project, specifically Andy Knudtsen density, cost and site constraints. {45 mins.) ACTION REQUESTED OF COUNCIL: Review the staff analysis of the project and approve/denylmodify the staff recommendation. BACKGRnUND RAT~(1~pf~F: please see attached memo. STAFF RECOMMENDATION: Approve "Option B," which includes 24 dwelling units, site improvements for the housing, and site improvements to make the current Public Works operations safer. 4. Discussion of West Vail Interchange Funding OptionlCapital Projects Larry Grafel Fund. {1 hr.) Bob McLaurin Greg Hall 9rTl(_1N q~~p OF COUNCIL: Decision to funding option to Steve Thompson proceed with project in 1997. BACKGRnUND ftAT~ONALE; Project is under funded. Funding shortfalls will have to be made up from Capital Projects Fund, General Fund andlor reserves. STAFF R~COA~,~7ATION: 1. Approve funding option. 2. Proceed with bid process then award bid. 5. Information Update. (10 mins.) 6. Council Reports. (10 mins.} 7. Other. {10 mins.) 13. Adjournment - 6:05 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE] 1!11111 THE NEXT VAIL TOWN COUNCIL SPECIAL WORK SESSION WILL BE ON TUESDAY, 3111!87, BEGIIyLVING AT 2:Oe P.M. IN TOV COUNCIL CHAMBERS. THI= MEETINGS FOR 3118187 HAVE BEEN CANCELED. THE FOLLOWING VAEL TOWN COUNCIL REGULAR WORK SESSION WILL BI+ ON TUESDAY, 3125197, BEGINNING AT 2:I1Q P.M. IN TOV COUNCIL CHAMBERS. THE NI=XT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 3125197, BEGINNING AT 7:3D P.M. IN TOV COUNCIL CHAMBERS. 1111!11 Sign language interpretation available upon request with 24 hour notification, Please cal! 479-2332 voice or 479-2356 TDD for information. C,IAGENDA.WS 2 PI~BL~C NOTICE VAIL TOWN COUNCIL MEETING SCHEDULE (as of 2/26/97) March, 1997 in an attempt to respond to scheduled meeting demands, as well as adhere to mandated ordinance and charter requirements, Council meetings are scheduled at the foilowing times: ,~„VENING MEETING, Evening meetings will continue to be held on the ir~t and third Tuesday evenings of each month, starting at 7:3D P.M. These meetings wil[ provide a forum for citizen participation and public audience far conducting regular Council business. WC~R.K SESSIONS Work sessions, which are primarily scheduled for Council debate and understanding of issues before the Council, will now be scheduled to begin at 2:00 P.M. (unless otherwise noted) on every Tuesday afternoon. THE MARCH. 1997. VAIt TOWN CO[JNCIL MEETING SCHEDULE IS AS FOLLOWS: Tuesday, March 4. 1997 Work session............ Evening meeting......... Tuesday. March 1 1. 1997 WOrk sesslOn............ 02:00 F.M. (starting time determined by length of agenda} 07:30 F.M. 02:00 P.M. (starting time determined by length of agenda) Tuesday: March 18. 1997 Work session............ Evening meeting..,.... Tuesday. March 25. 1997 NO MEETING MEETING RESCHEDULED TO 3/25/97 Work SeSSiQn............ 02:00 F.M. (starting time determined by length of agenda} Evening meeting......... 07:30 F.M. TOWN OF VA[L ~, ~ Pamela A. 8randmeyer Assistant Town Manager Sign language interpretation available upon reques# vr(th 24 hour notification. Please catl 479-2332 voice or 479-2386 T©17 for information. r VAIL TOWN COUNCIL WORK SESSION TUESDAY, MARCH 11, 1997 1:aa P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council wilt consider an item. 1. PECIDRB Review. (15 mins.) 2. Discussion of proposed United States Forest Service Control Burn. Dick Duran (45 mins.) BACKGROUND RATIONALE: On February 28, 1997, the United States Forest Service met with the Vail Fire Department and discussed their intent on the control burn. We agreed to have TOV fire equipment on Bald Mountain Road mare for com#ort of our citizens than firefighting. We will do the same for Spraddle Creek. We cannot recommend burning of Unit 4 at this time. STAFF RECOMMENDATION: Given the procedure of their plan, we (VFD), have no problem with the control burn. They are the pros in this area and we feel they will do a good job. We will support them with on- duty personnel only, as our budget does not allow for more. 3. Rick Onorato 15 Year Anniversary. (b mins.) 4. Kevin 1111helan 15 Year Anniversary. (5 mins.) 5. Discussion of Loading and Delivery in the Village Core. (30 mins.) Bob McLaurin Greg Morrison ACTION REQUESTED OF COUNCIL: Confirm or modify loading and Jeff Layman delivery policies. BACKGROUND RATIONALE: Several months ago, the regulations governing loading and delivery in the Village Core were modified. We have been using these• new regulations since the beginning of the ski season in November, 1996. The original plan was modified onky slightly. Our input to date, solicited from vendors, truckers, guests, retailers, lodges, et ai., indicates an acceptance and high degree of success of this interim loading and delivery program. STAFF RECOMMENDATION: Adopt the current regulations. 6. Ford Park Discussion. (1 hr.) Larry Grafel Pam Brandmeyer Todd Oppenheimer George Rather 7. Review of existing Gross Residential Floor Area (GRFA) policy and Russell Forrest possible alternatives. (1 hr.) Tam Braun ACTION REQUESTED OF COUNCIL: Review input from the Planning and Environmental Commission and staff to determine a preferred alternative. BACKGROUND RATIONAI,~: The Vail Town Council directed staff to evaluate the existing GRFA system and determine whether this is an effective and appropriate tool when compared to other alternatives, The purpose of this work session is to review the analysis for three alternatives to the existing GRFA policy for single family, duplex, and primary/secondary type structures. This work session is intended to describe: how to implement each of these alternatives; what homes might look Pike under each alternative; and to identify considerations that would need to be evaluated far each of alternative. The PEC will be asked to vote on which alternative they would like to recommend to the Vail Town Council on March 10th. If Council feels they have adequate information and time to consider this issue, staff will ask for direction on which alternative to implement. If additional time is needed to consider the alternatives, staff would recommend scheduling this topic for an evening meeting on April 1, 1597. The next step after Council decides on a preferred alternative is to begin the implementation process. This could include additional research to answer questions relating to the preferred action and would include additional research to answer questions relating to the preferred action and would include developing proposed code revisions. STAFF RECOMIII~ENDg=IONS: Staff has three recommendations: 1 } Implement new design guidelines regardless of the preferred alternative; 2} Out of the three alternatives, staff is recommending alternative 3 "eliminate GRFA" and modify site coverage to prevent homes from becoming significantly larger; 3} If alternative 1 would be chosen, then staff recommends that it only apply to existing homes built before the date this policy would go into affect. 8. Information Update. (10 mins.) 9. Council Reports. (10 rains.) 10. Other. (10 rains.} 11. Executive Session -Personnel Matters. 12. Adjournment - 5:25 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALI. TIMES ARE APPROXIMATE AND Sl1B.fECT TQ CHANGE) fllllll THE MEETINGS FOR 3118197 HAVE BEEN CANCELED. THI= NEXT VAIL TOWN COUNCIL SPECIAL WORK SESSION WILL BE ON TUESDAY, 3125!97, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAfL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 4!'1197, ¢EGINNING AT 2:00 P.IVI, IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 411197, BEGINNING AT 7:30 P.I~ IN TOV COUNCIL CWAMBERS. Iflllll . Sign language interpretation available upon request with 24 hour notification, Please call 479-2332 voice or 479-2356 TDD for information. C;IAGENDA.WS 2 PUBLIC NOTICE VAIL TOWN COUNCIL MEETING Tuesday. March 1 S. 1997 Work session ................... Evening meeting .............. NO MEETING -RESCHEDULED TO 3/2S/97 NO MEETING -RESCHEDULED TO 3125197 Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information. PUBLIC NOTICE VAIL TOWN COUNCIL MEETING SCHI;DIILE (as of 3/21 /97) April, 1997 In an attempt to respond to scheduled meeting demands, as well as adhere to mandated ordinance and charter requirements, Council meetings are scheduled at the following times: EVENING MEETINGS Evening meetings will continue to be held on the fist and third Tuesday evenings of each month, starting at 7:30 P.M. These meetings will provide a forum for citizen participation and public audience for conducting regular Council business. WORK 5ESS10N~ Work sessions, which are primarily scheduled for Council debate and understanding of issues before the Council, wilt now be scheduled to begin at 2:00 P.M. {unless otherwise noted) on errerv Tuesday afternoon. THE APRIL. 1997, VAIL TOWN COUNCIL MEETING SCHEDULE IS A.S FOLLOWS: Tuesdav. Anrii 1. 1997 Work session............ Evening meeting......... Tuesdav. April 8, 1997 Work session............ Tue~v. April 15. 1997 Work session............ Evening meeting......... Tuesc~i. Anrii 22. 1997 Work session............ Tuesdav. Aori129. 1997 No work session............ 2:00 P.M. (starting time determined by length of agenda) 07:30 P.M. 2:00 P.M. (starting time determined by length of agenda) 2:00 P:M. (starting time determined by length of agenda) 07:30 P.M. 2:00 P.M. {starting time determined by length of agenda) (5th Tuesday of the month) TowN ot+ vAIL . - -, -~ ~. .;,~ Pamela A. Brandmeyer Assistant Town Manager Sign language interpretation aVaiiable upon request with 24 hour notification. Please call 479-2332 voice or 479-2358 TDD far information. VA1L TOWN COUNCIL WORK SESSION TUESDAY, MARCH 25, 1997 12:04 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Site Visit -Austria Haus. (30 rains.) George Ruther 2. Seibert Circle Art Finalist Review. {30 rains.) Nancy Sweeney ACTION REQUESTED OF COUNCIL: Comments, response and opinions to four models and proposals on view. 3. Interview for Planning and Environmental Commission members. (20 rains.) ACTION REQUESTED OF COUNCIL: Appoint three new members to serve two year terms, expiring March 31, 1999. BACKGROUND RATIONALE: The following citizens have applied for appointments on the PEC Board: Ann R. Bishop Bobby J. Head Greg Moffe# .(reapplying) John B. Schofield (reapplying} Tiffany Truitt John C. Zahner 4. Interview for Design Review Board members. (20 rains.) ACTION REQUESTED OF COUNCIL: Appoint two new members to serve two year terms, expiring March 31, 1999. BACKGROUND RATIONALE: The following citizens have applied for appointments on the DRB Board: Andrew J. Abraham Brent Alm (reapplying) Donald G. DeLaria Bobby J. Head Mary E. Herzig K. Ethan Moore Sara A. Newsom William Pierce Tiffany Truitt Cathy Zaden 5. PEC/DRB Review (15 rains.) 6. 2:00 p.m. Tommy Sheeky - 15 Year Anniversary. {5 rains.) 7. A, Overview of the Special Development District Regulation in the Town George Ruther of Vail. Tom Moorhead B. Discussion of Ordinance No. 4, Series of 1997, first reading, an ordinance establishing Special Development District No. 35, Austria Haus, and providing far a development plan and its con#ents; development standards; and other provisions; and setting forth details in regard thereto. Applicant; Sonnenalp Properties, Inc., represented by Gordan Pierce. (1 hr.) BACKGROUND RATIONAI,~: Please see the memorandum prepared by the Community Development Department staff dated March 4, 1997, to the Vail Town Council and the memorandum dated February 24, 1997, to the Planning and Environmental Commission. On February 24, 1997, the Planning and Environmental Commission recommended a conditional approval {6-0-1) of the applicant's request for the establishment of Special Development District No. 35, Austria Haus, located at 242 East Meadow Drivelon a part of Tract C, Block 5-D, Vail Village 1st Filing. 8. 3:00 p.m. Joint Meeting with Eagle County Commissioners. {1 hr.) 9. Ford Park. (1 hr.) Larry Grafel Todd Oppenheimer ACTION RE lam. STED OF COUNCIL; Review the final draft of the Ford Pam Brandmeyer Park Management Plan. Make changes, additions, or deletions while George Ruther reviewing the content. BACKGROUND RATIONALE: This constitutes a preview prior to the public review at this evening's Council meeting. 10. West Vail interchange Bid Information. {15 mins.) Larry Grafel 11. information Update. {10 mins.) 12. Council Reports. {10 mins.) 13. Other. (10 mins.}, 14. Adjournment - 5;4b p.m. NOTE UPCOMING MEETING START TIMES BELOW: {pLL TIMES ARE APNR4XIMATE AND $LJBJECT TO CHANGE Iflllll THE NEXT VAIL TOWN COUNCIL SPECIAL WORK SESSION WILL BE ON TUESDAY, 411197, BI=GINNING AT 2:00 P.M., IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL. TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 41$197, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 411197, BEGINNING AT 7:30 P.M. IN TOV COUNCIL CHAMBERS. Illllll Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information. c:wc~NDA.ws 2 ~A~L TowN couNCil_ WORK SESSION TUESDAY, MARCH 25, 1997 12:00 P.M. AT TOV COUNCIL CHAMBERS REVISED AGENDA NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what #ime Council wi!! consider an item. 1. Site Visit -Austria Haus. {30 mins.) George Ruther 2. Seibert Circle Art Finalist Review. (30 mins.) Nancy Sweeney ACTION REQUESTED OF COUNCIL: Comments, response and opinions to four models and proposals on view. 3. Interview for Planning and Environmental Commission members. ~ {20 mins.) ACTION REQUESTED OF COUNCIL: Appoint three new members to serve two year terms, expiring March 31, 1999. BACKGROUND RATIONALE: The following citizens have applied far appointments on the PEC Board: Ann R. Bishop Bobby J. Head Greg Moffet {reapplying). John B. Schofeld {reapplying} Tiffany Truitt John C. Zahner 4. Interview for Design Review Board members. (20 mins.) ACTION REQUESTED OF COUNCIL: Appoint two new members to serve two year terms, expiring March 31, 1999. BACKGROUND RATIONALE: The #ollowing citizens have applied for appointi'nents on the DRB Board: Andrew J. Abraham Brent Alm (reapplying) Donald G. DeLaria Bobby J. Head Mary E. Herzig K. Ethan Moore Sara A. Newsam William Pierce Tiffany Truitt Cathy Zaden 5. PECIDRB Review {15 rains.} 6. 2:00 p.m. Tommy Sheely - 15 Year Anniversary. (5 rains.) 7. Discussion of Ordinance No. 4, Series of 1997, first reading, an George Ruther ordinance establishing Special Development District No. 35, Austria Tom Moorhead Haus, and providing for a development plan and its contents; development standards; and other provisions; and setting forth details in regard thereto. Applicant: Sonnenalp Properties, inc., represented by Gordon Pierce. (1 hr.) ~ACKGROIJND RATIONALE: Please see the memorandum prepared by the Community Development Department staff dated March 4, 1997, to the Vail Town Council and the memorandum dated February 24, 1997, to the Planning and Environmental Commission. On February 24, 1997, the Planning and Environmental Commission recommended a conditional approval {6-0-1} of the applicant's request forthe establishment of Special Development District Na. 35, Austria Haus, located at 242 East Meadow Drivelan a part of Tract C, Block ~-D, Vail Village 1st Filing. 8. 3:00 p.m. Joint Meeting with Eagle County Commissioners. (1 hr.) 9. Fard Park. (1 hr.} Larry Grafel Todd Oppenheimer ACTION REQl1EST~D OF COUNCIL: Review the final draft of the Fard Pam Brandmeyer Park Management Plan. Make changes, additions, ar deletions while George Ruther reviewing the content. BACKGROUND RATIONAL,: This constitutes a preview prior to the public review at this evening`s Council meeting. 10. West Vail Interchange Bid Information. {15 mins.) Larry Gra#el 11, Information Update. (10 mins.) 12. Council Reports. (1 Q mins.) 13. Other. (10 mins.} 14, Adjournment - 5:45 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE ANti SUBJECT TD CHANGE) IIIIIII THE NEXT VAlL TOWN COUNCIL SPECIAL WORK SESSION WILL BE ON TUESDAY, 411197, 6EGlNNING AT Z:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VA1L TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 4!8!97, BEGINNING AT 2:00 P.M, IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 411197, BEGINNING AT 7:30 P.Mj IN TOV COUNCIL CHAMBERS. Illllli Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information. C:4AGENCA. WS z VAIL TOWN COUNCIL 1NORK SESSION TUESDAY, APRIL 1, 1997 1:30 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council wilt consider an item. 1. Executive Session -Negotiations and Legal Issues. (30 mins) 2. interview for Local Licensing Authority members. (15 mins.} Holly McCutcheon ACTION REQUESTED OF COUNCIL: Appoint one new member to serve an unexpired term ending January, 1998. BACKGROUND RATIONALE: The following citizens have applied for appointment on the Local Licensing Authority: William F. (Bill} Bishop Debbie Kay Nicholson 3. Interview for Art In Public Places Board members. (15 mins.) ACTION REQUESTED OF COUNCIL; Appoint two new members with three-year terms to expire February, 2000. BACKGROUND RATIONALE: The following citizens have applied for appointments on the AIPP Board: Nancy Andresen (reapplying) Jim Cotter (reapplying) Donald G. Del_aria Mikki Futernick Jerome B. Jacobs Sara A. Newsom Jerry Schildroth Cathy Zaden 4. Ford Park Discussion. (30 mins.) Larry Grafel Todd Oppenheimer Pam Brandmeyer George Ruther 5. Update on the Public Works seasonal housing development. (5 mins.) Andy Knudtsen 6. Review of existing Gross Residential Floor Area (GRFA} policy and Russell Forrest possible alternatives. (1 hr.} Tom Braun ACTION REQUESTED OF COUNCIL: Review the analysis of the alternatives and the recommendations of the Planning and Environmental Commission and staff. BACKGROUND RATIONALE: The Vail Town Council directed staff to evaluate the existing GRFA system and determine whether this is an effective and appropriate tool for regulating mass and bulk when compared to other alternatives. The purpose of this work session is to review the analysis of three alternatives to the existing GRFA policy for single family, duplex, and primarylsecondarytype structures only. This work session is intended to describe: how to implement each of these alternatives; what homes might look like under each alternative; and to identify considerations that would need to be evaluated for each alternative. On March 10th, the PEC, in a 4-3 vote, recommended alternative 1 with several conditions. At the April 1st work session, staff will review the alternatives with Council along with the recommendations from the PEC and staff. At the evening meeting on April 15th, staff will ask Council to select a preferred alternative. Once. Council decides on a preferred alternative, staff will begin the implementation process. This . could include additional research to answer questions relating to the, preferred action and would include developing proposed code revisions. STAFF RECOMMENDATIONS: Staff has three recommendations: 1} Implement new design guidelines regardless of the preferred alternative; 2) Out of the three alternatives, staff is recommending alternative 3 "eliminate GRFA" and modify site coverage to prevent homes from becoming significantly larger; 3) If alternative 1 should be chosen, then staff recommends that it apply only to existing homes built before the date this policy would go into effect. 7. Development Review Improvement Process (DRIP}. {15 mins.} Susan Connelly ACTION REQUESTED OF COUNCIL; Update and overview of DRIP effort and review schedule. ApprovelModify the proposed problemlopportunity statement, goals, and givens for the DRIP process. BACKGROUND RATIONALE: See proposed DRIP problemlapportunity statement and proposed goals and givens. STAFF RECOMMENDATION; Approve the proposed problembpportunity statement, goals, and givens for the DRIP process. 8. Information Update. (10 mins,) 9. Council Reports. (10 mins,) 10. Other. (10 mins.) 11. Site Visit - An appeal of a variance approval (4-2; Moffet and Pratt Dirk Mason opposed, Aasland absent) made by the Planning and Environmental Commission on February 10, 1997. The applicant was granted a front setback variance of 5' - 6" to allow an additional one-car garage #o be constructed at 1034 Homestake CirclelLot 5, Block 6, Vail Village 7th Filing. Appellant: Diana Donovan. (30 mins.) ACTION REQUESTED OI" COUNCIL: Visit site. BACKGROUND RATIONAL: See the attached staff memo and other materials for a comprehensive overview of the appeal. 12. Site Visit -A Town Council tali-up of a Planning and ~nvironmentai Lauren Waterton Commission unanimous approve! (6-0) of a major exterior alteration located at the Creekside Building, 229 Gore Greek DrivelLot A, Block 5B, Vail Village 1st Filing. Applicant: Michael Ditch. (10 rains.) ACTION REQUESTED OF COl1NCIL: Visit site. BACKGROUND RATIONALE: On March 24, 1997, the PEC approved, with #hree conditions, a request for a major exterior alteration to allow for 1,050 square feet of an existing deck area to be enclosed. See the attached staff memo to the PEC, dated March 24, 1997, for a complete description of the request. 13, Adjournment - 5:30 p.m. 2 NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AN6 SUBJECT TO CHANGE) 1111111 TH1= NEXT VAIL TOWN COUNCIL SPECIAL WORK SESSION WILL BE ON TUESDAY, 418197, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 4115197, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 4115197,- BEGINNING AT 7:30 P.M. IN .TOV COUNCIL CHAMBERS. lllllll Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information. C:4AGENUA.WS 3 VAIL TOWN COUNCIL WORK SESSION TUESDAY, APRIL 8, 1997 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Tiimes of items are approximate, subject to change, and cannot be reified upon to determine at what time Council will consider an item. 1. Discussion of U.S. Forest Service Control Burn. (45 mins.} Dick Duran Tom Johnston ACTION REOIJESTI=~ O_ F CO[_1NC_ Il,;: Review the U.S. Forest Service Bil! Wood plan. BACKGROUND RATIONALE: On 2128197 the USFS met with the Vail Fire Department and discussed their intent on the control burn. We agreed to have TOV fire equipment on Bald Mountain Road more far comfort of our citizens than fire fighting. We will do the same for Spraddle Creek. We cannot recommend burning of Unit #4 at this time. STAFF RECOMMENDATION: We will support the U.S. Forest Service with on-duty personnel. 2. DRB Review. {15 mins.} 3. Information Update. (10 mins.) 4. Council Reports. (10 mins.) 5. Other. {10 mins.) 6. Site Visit and Discussion re: A request for approval to allow far off site Lauren Waterton parking at the Swiss Chalet, 62 East Meadow DrivelPart of Lot K, Block 5-E, Vail Village 1st Filing. Applicant: Sonnenalp Properties, Inc. (30 mins.} ACTION REQUESTED OF COUNCIL: ApprovelDeny the applicant's request. 13A,C:KGROUND RATIONALE: On February 24, 1997, the PEC approved, with six conditions, a request for three variances to allow for an addition to the entry of the Swiss Chalet. The PEC recommended, through one of the conditions of approval, that Town Council approve two new parking spaces for the Swiss Chalet that are partially located on the Bavaria Haus property. Section 18.52.060, Parking -Off-Site and Joint . Facilities, states that Town Council may approve parking spaces located off-site if certain conditions exist. See the attached staff memo, dated April 8, 1997, for a complete description of the request. STAFF RECOMMENDATION: Staff recommends that the Town Council approve the applicant's request. 7. Executive Session -Personnel Matters and Lease Negotiations. (1 hr., 30 mins.) 8. Adjournment - 5:30 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALf, TIMES ARE APPROXIMATE AND SUBJECT TO C#3ANGi=) Ilfllll THE NEXT VAIL TOWN COUNCIL SPECIAL WORK SESSION WILL BE ON TUESDAY, 4115197, BEGINNING AT 2:00 P.A2 IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 4122197, BEGINNING AT 2:00 P.M~ IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING - WILL BE ON tUESDAY, 4115187, BEGINNING AT 7:30 P.MJI,; IN TOV COUNCIL CHAMBERS. 1111111 Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information. C;lAOENDA.WS 2 VAIL TOWN COUNCIL WORK SESSION TUE5DAY, APRiL 15, 1997 2:DD P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Tunes cif i#ems are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Site Visit -Austria Haus. {30 mins.) George Rather 2. Discussion of Ordinance No. 4, Series of 1997, second reading, an George Rather ordinance establishing Special Development District No. 35, Austria Haus, and providing for a development plan and its contents; development standards; and other provisions; and setting forth details in regard thereto. Applicant: Sonnenalp Properties, Inc., represented by Gordan Pierce. (1 hr.) 3. PEC review. {15 mins.) 4. Discussion of the Locals Housing purpose, framework, strategies, and Andy Knudtsen priority actions. (45 mins.) ACTION REQUESTED OF COUNCIL,: Confirm that the information presented reflects Council's priority or reorder accordingly. BACKGROUND RATIONALE: The revised allocation of the capital budget (completed in March of 1997) has changed the Housing work program for 1997 as the Town will not be acquiring vacant land for a housing development. Staff has looked toward other potential actions that can be taken and has prioritized them far Council's review. Please see detailed information in packet. 5. Information Update. (10 mins.) 8. Council Reports. (10 mins.) 7. Other. (10 mins.) 8. Executive Session -Land Acquisition Negotiations. (20 mins.) 9. Adjournment - 5:20 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE ANn SUBJECT TO CHANGE) 1111111 THE NEXT VAIL TOWN COUNCIL SPECIAL WORK SESSION WILL BE ON TUESDAY, 4122!97, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 516197, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 51fi197, BEGINNING AT 7:30 P.M. IN TOV COUNCIL CHAMBERS. Illllil Sign language interpretation a~ailabie upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information. C:4AGENDA.WS VAIL TOWN COUNCIL WORK SESSfON TUESDAY, APRIL 22, 1997 12:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine a# what time Council will consider an item. Executive Session -Personnel Matter. {2 hrs.} 2. DRB Review. {15 mins.} 3. Review Sound Ordinance. (30 mins.) Tom Moorhead ACTION REQUESTED OF COUNCIL: Provide direction as to any changes to be considered in the present ordinance providing for amplified sound permits or the allowable noise limits for the time periods and zoning districts specified in the Town Code. Direction is also requested as to Council'sdesire in having public presentation and input on these same issues. BACKGROUND RATIONALE: Staff has continued to monitor closely the affects of amplification, enforcement efforts and violations of the Code provisions. This problem is one that is site and season specific. STAFF RECOMMENDATION: Provide direction to staff as to any proposed ordinance .changes and schedule a meeting, to allow presentation by all affected entities which include amplified permit holders, business owners in the commercial core areas, residents, and V151torS. 4. Year End Financial Report. (30 rains.} Steve Thompson ACTION REQUESTED OF COUNCIL: Approve the items for supplemental appropriation and approve the 1997 Real Estate Transfer Tax Fund work plan. BACKGROUND RATIONALE: Staff reports annually on the Town's financial condition. This financial report is a summary of the audited financial statements. This report also includes a schedule of the required supplemental appropriations for 1997 and an updated project schedule for the RETT and Capital Projects funds for 1997. 5. Loading and Delivery Update (1 hr.) Bob McLaurin Ludi Kurz Larry Grafel 6. Report on the Vail Tomorrow Conference. (10 rains) Bob McLaurin ACTION REQUESTED OF COUNCIL: information only. BACKGROUND RATIONALE: On April 16th and 17th, more than 100 members of the community gathered for the Create Vail Tomorrow Conference for endorsement of actions in the goal areas of Affordable Housing, Building Community, Natural & Built Environment, Regional Cooperation, Youth and World Class Resort. Key implementers, including the Town of Vail, have been identified through this process and will be asked to assist in carrying out the recommended actions. 7. Continuation of Seibert Circle Design Development. (5 mins.} Bob McLaurin ACTION REQUESTED OF COUNCIL: Approveldeny permission to bring artist back to Vail for continued discussions with Pete Seibert. STAI=F RECOMMENDATION: Approve request. 8. Berry Creek 5th Site Use. (30 mins.) Paul Johnston 9. ~ Information Update. (10 mins.} 10. Council Reports. {10 mins.) 11. Other. {10 mins.) 12. Adjournment - 5:30 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) 1111111 THE NEXT VAIL TOWN COUNCIL SPECIAL WORK SESSION WILL BE ON TUESDAY, 5lBl97, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 5113197, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 516197, BEGINNING AT 7:30 P.M. IN TOV COUNCIL CHAMBERS. Illlill Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information. c:~acENDA.ws 2 PUBLIC NOTICE VAIL TOWN COUNCIL MEETING SCHEDULE (as of 4/25/97} May, 1997 In an attempt to respond to scheduled meeting demands, as welt as adhere to mandated ordinance and charter requirements, CounciC meetings are scheduled at the following times: EVENING MEETINGS Evening meetings will continue to be held on the first and third Tuesday evenings of each month., starting at 7:30 P.M. These meetings wilt provide a forum far citizen participation and public audience for conducting regular Council business. WORK SESSIONS Work sessions, which are primarily scheduled for Council debate and understand'mg of issues before the Council, will now be scheduled to begin at 2:00 P.M. (unless otherwise noted) on everu Tuesday afternoon. THE MAY, 1997. VAIL TOWN COUNCIL MEETING SCHEDULE IS A5 FOLLOWS: Tuesday. Mav 6, 1997 Work session............ Evening meeting......... Tuesdav. Mav l 3. 1997 Work session............ 2:00 P.M. (starting time determined by length of agenda) 07:30 P.M. 2:00 P.M. (starting time determined by length of agenda) T ~esdav. Mav 20. 1997 Work session............ Evening meeting......... T~esdav. Mav 27. 1997 Work session...,........ TOWN OF VAIL c.~~a Pamela A. Brandmeyer Assistant Town Manager 2:00 P.M. (starting time determined by length of agenda) 07:30 P.M. 2:00 P.M. (starting time determined by length of agenda) Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information. PUBLIC NOTICE VAIL TOWN COUNCIL MEETING Tuesday. April 29.1997 Work session .................... NO MEETING - 5th Tuesday of the Month Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, MAY 6, 1997 2:80 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Site visit and discussion. Pursuant to Section 18.64.080 {Change of Non- George Ruttier conforming Use) of the Municipal Code of the Town of Vail, the applicant, Pepi Gramshammer, represented by Kurt Segerberg, is requesting a change of non-conforming use. The applicant proposes to remove an existing legal non-conforming surface parking area at the Gasthof Gramshammer in the Commercial Core I Zone District, and subsequently replace it with anon-conforming underground parking structure. (35 mins.) ACTION REQUESTED OF COUNCIL; Site visit and discussion. BACKGROUND RATIONALE: Please see Section III of the staff memorandum to the Planning and Environmental Commission dated April 14, 1997 and the staff memorandum to the Vail Town Council dated May 6, 1997. On April 14, 1997, the Planning and Environmental Commission upheld {6-1 Bishop opposed} an appeal of an administra#ive decision, regarding the applicant's proposal, finding that, "A private and public unstructured (surface} off-street vehicle parking is a different land use than private and public structured {undergroundlenclosed} off-street vehicle parking." and therefore, the property must be brought into compliance with the development regulations prescribed in the Municipal Code, or a change of non-conforming use must be approved by the Vail Town Council. 2. PEC Review. (15 mins.) 3. Eagle County Housing Policies. (1 hr.) David Carter ACTION REQUESTED OF COUNCIL: Review material presented by Eagle County Housing staff and provide responses to David Carter who will forward them to the Eagle County Commissioners. 4. Staff presentation and Council discussion of the special development Tom Moorhead district process and the rezoning process for the Austria Haus redevelopment. {30 mins.} ACTION REQUESTED OF COUNCIL; Listen to the staffs presentation and public comment and provide direction to the Austria Haus developers on which application to pursue. BACKGROUND RATIONALE: At the request of the Town Council, staff has prepared a presentation on the pros and cons of special development districts and rezoning in the Town of Vail. Staff's presentation is intended to provide the Council with the information and background necessary so that the Council can provide the developers of the Austria Haus redevelopment project with direction on which application to pursue for the Austria Haus. 5. Review report prepared by the State Geological Survey on the RackfaN Jonathan White hazard at the Booth Fall Condominiums. (1 hr.} Russell Forrest ACTION RE~?UEST~D OF COUNCIL: Review report BACKGROUND RATIONAL: At approximately 11:30 p.m. on Wednesday, March 26, a large piece of the rack face above the Booth Fails Condominiums broke off and fell into the valley below. Several boulders from this rockfail hit units 14, 15, 16 at the Booth Falls Condominiums. This area is identified in a High Rackfall hazard area on the Town of Veil's geologic hazard maps. Through a special improvement district, a berm was constructed in 199Q which protects the homes to the southeast of the Booth Fall Condominiums. The berm does not protect the Booth Fails Condominiums because it could not be extended further to the northwest because of a Wilderness Area Boundary. The State Geological Survey has prepared a brief report on the risk to the Booth Fall condominiums and provided several suggestions on haw to reduce the risk of property and bodily injury from rock fall. This report will be presented to the Council at the May Sth Council Meeting. Subsequent discussions will be needed with the homeowners association, staff, and the Tawn Council to determine what, if any, specific action can be taken to mitigate this hazard. 6. Information Update. (10 mins.) 7. Council Reports. (1 d mins.} 8. Other. (10 mins,) 9. Adjournment - 5;50 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT 70 CHANGE} _ 11111!1 THE NEXT VAIL TOWN COUNGIL SPECIAL WORK SESSION WILL RE ON TUESDAY, 5113197, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 5120197, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 5120!97, BEGINNING AT 7:30 P.Mti IN TOV COUNCIL CHAMBERS, 1111111 Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information. G:IAGENDA W5 2 VAfL TOWN COUNCIL WORK SESSION TUESDAY, MAY 13, 1997 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Joe Russell - 15 Year Anniversary. (5 mins.) 2. PEC/DRB Review. (15 rains.) 3. Development Review Improvement Process (DRIP). Proposed Dominic Mauriello develapmen# standards. (30 rains.) ACTION REQUESTED OF COUNCIL: ApprovelModify the proposed standards. Direct staff to prepare code amendments and prepare document for fins! review by the PEC and Tawn Council. BACKGROE IND RATIONALE: See May 12, 1997 PEC memo for a complete description of the request and a copy of the proposed standards. STAFF RECOMMENDATION: Approve the proposed draft and direct staff to put the standards into frnal form for review by the PEC and the Town Council. 4. ~ ~ Informs#ion Update. {10 rains.) 5. Council Reports. {10 rains.} f. Other. (10 rains.) 7. Adjournment - 3:20 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHAi~[GEJ 1111111 TWE NEXT VAIL TOWN COUNCIL SPECIAL WORK SESSION WILL BE ON TUESDAY, 5120!97, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 5127197, BEGINNING AT 2:1}0 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 5!20197, BEGINNING AT 7:30 P.M. IN TOV COUNCIL CHAMBERS. 1111111 Sign language interpretation available upon request with 24 hour notification. Please ca11479-2332 voice or 479-2356 TDD for information. C:UIGENDA. WS VAIL TOWN COUNCIL WORK SESSION TUESDAY, MAY 20, 1997 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Vai! Valley Arts Council Presentation. {15 mins.} Marilyn McCray 2. .Information Kiosk Demonstration. (15 mins.) Mike Rose Doug Wor#ul ACTION REQUESTED OF COUNCIL: Permit placement of information kiosks at Lionshead "Bunker" and Covered Bridge for a demonstration project. BACKGROUND RATIONALE: To test this technique as a way to communicate with visitors to Vail. STAFF RECOMMENDATION: Approve. 3. PEC Review & Austria Haus Update. (30 mins.) 4. Town Council discussion of providing funding and/or resources to the Vail George Ruther Alpine Garden Foundation for the construction of an underground. parking Helen Fritch structure on the Ford Park soccer field parking lot site. The 100 space underground parking structure is intended to be constructed in conjunction with the proposed Alpine Garden Education Center. (30 mins.) ACTION REQUESTED OF COUNCIL: Listen to the applicant's presentation and provide feedback and direction to the Vail Alpine Garden Foundation and to the Town Staff. The question befiore the Council is Should the Town of Vail participate as a partner, financially or otherwise, in the construction of a parking structure on the soccer field parking lot site in Ford Park? BACKGROUND RATIONALE: On April 29, 1957, the Vail Alpine Garden Foundation submitted an application to the Community Development Department for consideration of a conditional use permit to allow for the construction of the Alpine Garden Education Center in Ford Park. The applicant had previously submitted plans to the Town for consideration of the proposed education center. The review of those plans was tabled pending the outcome of the recently adopted Ford Park Management Plan and until alternatives for parking could be developed. The plans submitted by the applicant on April 21, indicate the construction of a 100 space underground parking structure. The education center would be constructed atop the parking structure. The applicant intends to use only 10 - 2D of the 100 spaces. The applicant is seeking funding sources to offset their cost of the parking structure construction. The applicant has suggested the Town of Vail as a potential funding source. STAFF RECOMMENDATION: The staff will not be providing a recommendation at this time. 5. A request to review and approve the proposed public view corridor Dominic Mauriello methodology and criteria for the Lionshead Redevelopment Master Pian Study Area. (15 mins.} ACTION REQUESTED OF COUNCIL: ApprovelMadlfy the proposed methodology and criteria for evaluating potential public view corridors, if any, for the Lionshead Redevelopment Master Plan Area. BACKGR.nI Jn)n F2ATInNALE: See May 19, 1997 PEC memo for a complete description of the request and a copy of the proposed methodology and criteria. STAFF RECOMMENDATION: Approve the proposed methodology and criteria for evaluating potential public view corridors, if any, for the Lionshead Redevelopment Master Plan Area. 6. Information Update. (10 mins.} 7. Council Reports. (10 mins.} 8. Other. (10 mins.) 9, Adjournment - 4:15 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPRQXIMATE AND SUBJECT TO CHANGEy IIIIIII THE NEXT VAIL TOWN COUNCIL SPECIAL WORK SESSION WILL BE ON TUESDAY, 8127197, BEGINNING AT 2:00 P.Mti IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WELL BE ON TUESDAY, 613197, BEGINNING AT 2:00 P.M, IN TOV COUNCIL CHAMBERS. " THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 613!97, BEGINNING AT 7;30 P.M. IN TOV COUNCIL CHAMBERS. . 1111111 Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information. C;WGENDA.WS 2 PuBUC NOTICE VAIL TOWN COUNCIL MEETING SCHEDULE has of 5/23/97) June, 1997 In an attempt to respond to scheduled meeting demands, as well as adhere to mandated ordinance and charter requirements, Council meetings are scheduled at the following times: EVENING MEETINGS Evening meetings will continue to be held on the fr and third Tuesday evenings of each month, starting at 7:30 P.M. These meetings will provide a forum for citizen participation and public audience for conducting regular Council business. WORK SESSIONS Work sessions, which are primarily scheduled for Council debate and understanding of issues before the Council, will now be scheduled to begin at 2:00 P.M. (unless otherwise noted} on every Tuesday afternoon. THE 7UNE. 1997. VAIL TOWN COUNCIL MEETING SCHEDULE IS AS FOLLOWS: Tuesday. Tune 3. 1997 Work session............ Evening meeting......... Tuesday. tune 10. 1997 Work session............ Tuesda r~lune 17. 1997 Work session............ Evening meeting......... Tuesday. 'Tune 24. 1997 Work session............ 2:00 P.M. (starting time determined by length of agenda) 07:30 P.M. 2:00 P.M. (starting time determined by length of agenda) 2:00 P.M. (starting time determined by length of agenda) 07:30 P.M. 2:00 P.M. (scarring time determined by length of agenda) TOWN Oi= VAIL ~- Pamela A. Brandmeyer Assistant Town Manager Sign language interpretation available upon request with 24 hour notification. Please coil 479-2332 voice or 479-2356 TDD for information. PUBLIC NOTICE VAIL TOWN COUNCIL MFETINC~ Tuesday. Mav 27. 1997 Work session .................... NO MEETING Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, JUNE 3, 1997 2:bb P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Charlie Turnbull Twenty Year Anniversary. (5 mins.) 2. Mark Allen Ten Year Anniversary. (5 mins.} 3. Interview for Local Licensing Authority Members. (15 mins.} Holly McCutcheon ACTION REQUESTED OF COUNCIL: Interview applicants for three positions on the Local Licensing Authority, with two year terms. BACKGROUND RATIONALE: The following Authority members have applied for re-appointment to the Local Licensing Authority. David Chapin M. Kathy Vieth Mary C. Zarba 4. Discussion of Existing Parking Pay-In-Lieu Fee System. (1 hr.) Susan Connelly Christine Anderson ACTION REQUESTED OF COUNCIL: Review the background materials provided and provide staff with specific direction on how Council wishes to proceed with regard to this matter. BACKGROUND RATIONALE: At the request of Council, staff has scheduled a general discussion of the Town's existing parking pay-in-lieu fee system. Please see the staff memorandum from the Community Development Department dated June 3, 1997 for general information on the Town's parking requirements, the background of the fee-in-lieu requirement, and possible action alternatives. 5. Report on the Town of Vail Clean-up Day an May 17th. (5 mins.} Russell Forrest Lydia Stinemeyer ACTION REQUESTED OF COUNCI_: Provide input on the event. BACKGROUND RATIONALE: The annual clean-up has been a long standing event in the Town of Vail. The purpose of the event is to clean up the Town after the spring melt. More recently, the Town has offered a $ZO donation to each volunteer aver 13 years in age that participate in the clean-up. This was done to help support local not-for-profits that were willing to help the Town in this annual event. The Clean-up Day is made possible by generous donations from local businesses and restaurants in supplying food and other resources. Active participation in this event was also identified as an endorsed action by the Vail Tomorrow process as a way to generate greater community involvement. This year over 12 tons of garbage was collected with the help of 250 volunteers. 6. Information Update. (10 mins.} 7. Council Reports. (10 mins.} 8. Other. (10 mins.} 9. Adjournment - 4:00 p.m. NOTE UPCOMING MEETING START TIMES BELOW: TALI TIMES ARE AppROXIMATE AND SUBJECT TO C}U1NGE) Ilfllfl THE NEXT VAIL TOWN COUNCIL SPECIAL WORK SESSION WILL BE ON TUESDAY, 8110197, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 6117197, BEGINNING AT 2:00 P.Mti 1N TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 6!17197, BEGINNING AT 7:30 P.M. IN TOV COUNCIL CHAMBERS. T Illlfll Sign language interpretation available upon reques# wi#h 24 hour notification. Please call 479-2332 voice or 479-2356 TDD far information. C:IAGENDA.WS 2 VAIL TOWN COUNCIL WORK SESSfON TUESDAY, JUNE 10, 1997 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Amplified Sound Discussion and Site Visits. {2 hrs.) Howard McGregor Tom Moorhead ACTION REQUESTED OF COUNCIL: Review present status of sound Steve Erickson environment in Vail Village and Lionshead, participate in site visit of Kurt Mulson locations of present amplified sound permit holders, receive expert testimony and pubNc input on current sound issues, and provide direction to Town Attorney and staff as to desired actions to be taken. BACKGROUND RATIONALE: In December, 1994, the Vail Town Council strongly considered banning outdoor amplification of sound in the Village and Lionshead. A Sound Committee was organized; a sound consultant, Howard McGregor, was hired; a survey was conducted and a Town meeting held. Since that time there has been no change in the Town's ordinances but there has been enhanced enforcement by the Vail Police Department. During the past summer season of 1996 there were two violations of the Town of Vail Code for exceeding the allowable decibel limit. The citations were issued.due to I~ve entertainment on Pepi's Deck and the Red Lion in excess of the 65 decibel limit. Both violations resulted in a deferred judgment in the Vail Municipal Court. There exists in the Town of Vail Cade a section concerning restaurants and bars which has not been enforced. Section 18.58.210 provides that noise generated by bars and restaurants may not at any time exceed 50 decibels outside the enclosing walls ar ceilings. This section is located in the Supplemental Regulations of the Zoning Code which is separate and apart from Chapter 8.24, Public Nuisances, which establishes the noise parameters for all zone districts and amplified sound. STAFF RECOMMENDATION; Based upon information received evaluate the present status of the sound environment in Vail Village and Lionshead and provide direction to Town Attorney to resolve present conflict in sound regulations, and elimination ar reduction in sound amplification. These resolutions will provide direction necessary to allow regular renewal of amplified sound permits and issuing of new licenses pursuant to Town of Vail regulations. 2. PECIDRB Review. {25 mins.) 3. Information Update. {10 mins.) 4. Council Reports. (10 mins.) 5. Other. (10 mins.) 6. Adjournment - 4:55 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPRORIMATE AND SUBJECT TO CHANGEf 1111111 THE NEXT VAIL TOWN COUNCIL SPECIAL. WORK SESSION WILL BE ON TUESDAY, 6!17197, BEGINNING AT 2:00 P.M: IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 6124197, ,I3EGfNNING AT 2:00 P.M~ IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MI=EYING WILL BE ON TUESDAY, 6117197, BFGfNNING AT 7:30 P.M.~IN TOV COUNCIL CHAMBERS. . 1111111 Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information. C: VIGENDA. WS VAIL TOWN COUNCIL WORK SESSION TUESDAY, JUNE 17, 1997 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Site Visit and Discussion of Buffehr Creek Park Use. (30 mins.) Tam Moorhead 1:45 P.M. MEET AT MUNICIPAL BUILDING FOR TRANSPORTATION. Pam Brandmeyer Larry Grafel ACTION REQUESTED OF COUNCIL: After reviewing the Buffehr Creek Todd Oppenheimer site, we would like Council to consider three possible options: 1) leave the Mike Knox dirt bicycle course unchanged until early 1998 when a neighborhood public process will be used to determine the site's future use; 2) modify the course through redesign, reconstruction andlor rebuild (unfunded financial implications); 3} remove the course. BACKGROUND RATIONALE: Through previous conversations with Council, Co.uncii is aware this issue first came to light approximately six weeks ago. BIII Adams with ISU Insurance will be available to answer insurance questions and to discuss implications of insuring the site for its current use. Additionally, Town Council committed to the neighborhood in the Buffehr Creek park area that they would have input in determining the future use of this particular lot. Those neighborhood meetings have been scheduled for the early part of 1998 with any possible construction of the park site occurring during the summer of 1999. The current dirt bike course was built with the best of intentions. However, given the commitment made last July to collaborate with the neighborhood and given the cost the Town will be incurring in order to allow this continued use (fencing of private property and possible additional insurance costs) staff determined the matter needed to be resolved by Council. This quarter acre parcel was purchased by the Town of Vail last June for $190,165.00 in an effort to expand West Vail's recreationlopen space and to further enhance and enlarge the existing Buffehr Creek Park for the current neighborhood, as well as to include our new Vail Commons homeowners. 2. Site Visit for Council Call-up: A request for a conditional use permit to Dominic Mauriello allow #or a brew-pub and a request for a variance from Section 18.26.040 J, to the requirement that no more than 45% of the annual production be sold for off-site consumption and a variance to the requirement for 50% of the parking to be located on-site (Section 18.26.150), located at 600 Lionshead Mall (Gondola Building}ILot 4, Block 1, Vail Lionshead 1st Filing. Applicant: Vail Associates, Inc., represented by David Thorpe. (30 mins.) ACTION REQUESTED OF COUNCIL: Site Visit. BACKGROUND RATIONALE: The Planning and Environmental Commission, at its June 9, 1997 meeting, approved the applicant's request for a conditional use permit for a brew pub, a variance allowing 90% of the product to be sold for off-site consumption, and a variance allowing all parking to be provided via payment into the pay-in-lieu fund. The approval is subject to the following conditions: That the conditional use permit shall be subject to call-up and review by the PEC if it is fiaund that the use is not operating in compliance with the conditional use permit. 2. That if the building is substantially reconstructed, the conditional use permit shall become void. 3. That the brew pub shall be equipped with an air filtering system to reduce potential odors associated with the brewing process. 4. That the applicant submit a detailed loading and delivery plan which addresses all uses that utilize this loading facility to the town staff for review and approval. Prior to obtaining a TCO, the site shall be in compliance with all applicable health codes and other Town requirements. Provisions shall be made for pedestrian access and other vehicles shall only be parked in designated parking spaces on-site. The PEC also made the following findings: 1. That the granting of the variance will not constitute a grant of special privilege inconsistent with the limitations on other properties classified in the same district. 2. That the granting of the variance will not be detrimental #o the public health, safety or welfare, or materially injurious to properties or improvements in the vicinity. 3. There are exceptions or extraordinary circumstances or conditions applicable to the same site of the variance that do not apply generally to other properties in the same zone. At the PEC hearing, the application was modified to allow for an outdoor dining area. The revised parking requirement is 31.38 parking spaces (4,725 sq. ft.1120 sq. ft. - 8 parking space credit), requiring a payment of $534,494.59 ($1fi,905.5 per space) into the parking fund. Please refer to the attached memo to the PEC, dated June 9, 1997, for a more complete description of the project. 3. 3:00 a.m. Presentation of Silver Wreath of Valar to Fred Carsky. (5 mins.) Jeff Layman 4. Continued Discussion of Buffehr Creek Park Use. (34 mins.) 5. Discussion of Ordinance No. 12, Series of 1997, an ordinance George Ruther establishing Special Development District No. 35, Austria Haus, and providing for a development plan and its contents; development standards; and other provisions; and setting forth details in regard thereto. Applicant: Sonnenaip Properties, Inc., represented by Gordon Pierce. (34 mins.} AGTION RE©UESTED OF COUNCIL: Discussion of Ordinance No.12, Series of 1997 BACKGROUND RATIONA~.E: Please see the memorandum prepared by the Community Development Department staff dated .tune 17, 1997 to the Vail Town Council and the memorandum dated June 9, 1997 to the Planning and Environmental Commission. On June 9, 1997, the Planning and Environmental Commission recommended a conditional approval (6- 0) of the applicant's request for the establishment of Special Development District No. 35, Austria Haus, located at 242 East Meadow Drivelon a part of Tract C, Block 5-D, Vail Village 1st Filing. 2 6. Contribution Process for 1998 Budget. {15 mins.) Steve Thompson Christine Anderson ACTION REQUESTED OF COUNCIL; Discussion. Pam Brandmeyer BACKGROUND RATIONALE: Last year a new process was used for granting contributions. Interested applicants contacted the Town by mail, fax, or phone to request an application. All applications were mailed out on the same day and were due back to the Town four weeks later. The applications were reviewed by staff and Council, and available funds were awarded. This process eliminated the presentations given by applicants in prior years. STAFF RECOMMENDATION: Review the process and make any requested changes. 7. Information Update. (10 mins.) 8. Council Reports. (1D mins.) 9. Other. (10 mins.) 10. Adjournment - 5:2D p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPRpXIMATE AND SUBJECT TO CHANGE) 1111111 THE NEXT VAIL TOWN COUNCIL SPECIAL WORK SESSION WILL BE ON TUESDAY, 6124197, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 711197, Bi=GINNING AT 2:00 IP.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL sE ON TUESDAY, 711197, BEGINNING AT 7:30 P.M. IN TOV COUNCIL CHAMBER5. 1111111 Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information. C:SAGENDA.WS 3 VAIL TOWN COUNCIL WORK SESSION TUESDAY, JUNE 24, 1997 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what #ime Council will consider an item. PECIDRB Review. (15 mins.) 2. Community Survey Results. (45 mins.} Chris Cares Suzanne Silverthorn 3. A request to review the proposed public view corridors to be Dominic Mauriello considered in the Lionshead Redevelopment Master Plan. (1 hr.) ACTION REQUESTED OF COUNCIL: Review the proposed public view corridors, if any, to be considered in the Lionshead Redevelopment Mas#er Plan. BACKGROUND RATIONALE: See June 23, 1997 consultant memo for a complete description of the proposed public view corridors. STAFF RECOMMENDATION: Review the proposed public view corridors as recommended in the consultant memorandum to be considered in the Lionshead Redevelopment Master Plan. An Ordinance approving the view corridor, if any, will be reviewed by Council on July 1st (evening meeting). Formal consideration and adoption will occur in Stage 5 of the master plan process. 4. Final review of the Public Works seasonal housing development. Andy Knudtsen (45 mins.) ACTION REQUESTED OF COUNCIL: Review project and final budget and approve/denylmodify the plans to proceed. BACKGROUND RATIONALE: Staff has been working with the architect and contractor to finalize the budget. Final bid figures and a guaranteed maximum price will be presented to the Counci! during the work session. Additional background is provided in the staff memo concerning casts of other seasonal housing projects in the valley and as well as outlining other options to this project. STAFF RECOMMENDATION; Proceed with proposed project. 5. Interim Financial Report. (45 mins.) Steve Thompson ACTION REQUESTED OF COUNCIL: Review list of Capital Projects for 1997, including funding for Public Works Housing. BACKGROUND RATIONALE: The interim financial report is to update the Town council and staff on the Town's estimated financial condition compared to the budget. I# is also an opportunity to review the revised list of Capital Projects now that bids have been received on all the projects. 6. Informs#ion Update. (10 mins.) 7. Council Reports. {1D mins.) 8. Other. {1D mins.) . 9. Adjournment - 6:OD p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIME$ ARE APNROXIMgTE AND SU9JEGT TO CHANGE- Illllil THE NEXT VAIL TOWN COUNCIL SPECIAL WORK SESSION WILL BE ON TUESDAY, 711197, B~FGINNING AT 2:DD P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 718197, BEGINNING AT 2:DD P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 7!1197, ~IEGINNING AT 7:3D P.M. IN TOV COUNCIL CHAMBERS. Illlifl Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information. c:wceNaA.ws VAIL TOWN COUNCIL WORK SESSION TUESDAY, JULY 9, 9997 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council wilt consider an item. 1. Joe Kochera - 25 Year Anniversary. (5 mins.) 2. Northwest Colorado Council of Governments -Quality and Quantity Monique Gilbert Committee, update on water cluality standards project. (34 mins.} Lane Wyatt Robert Ray 3. Executive Session -Land Negotiations. {3D rains.) ~4. Discussion of Ordinance Na. 12, Series of 1997, an ordinance George Ruttier establishing Special Development District No. 35, Austria Haus, and providing far a development plan and its contents; development s#andards; and other provisions; and setting forth details in regard thereto. Applicant: Sonnenalp Properties, Inc., represented by Gordon Pierce. (15 rains.) ACTION REQUESTED OF COUNCIL: Review and discuss Ordinance No.12, Series of 1997. BACKGROUND RATIONALE: On June 17, 1997, the Vail Town Council reviewed and approved Ordinance No. 12, Series of 1997, on First Reading (5-4). The Council's approval carried with it several modifications. Each of the changes has been incorporated into the revised ordinance which establishes Special Development District No. 35, Austria Haus. 5. Consider modification to GRFA Policy to allow interior conversions. Russell Forrest (45 rains.) Tom Braun ACTION REQUESTED OF COUNCIL: Review ordinance language to allow interior conversion of existing single family, duplex, and primarylsecondary structures that have na remaining Gross Residential Floor Area (GRFA). BACKGROUND RATIONALE: The Vail Town council directed staff to evaluate the existing GRFA system and determine whether this is an effective and appropriate tool for regulating mass and bulk when compared to other alternatives. The Vail Town Council, on April 15, 1997, directed staff to implement Alternative 1, the interior conversion alternative. Alternate 1 involves keeping GRFA as a tool to control float area but would allow interior conversions for existing homes that have no remaining GRFA allowance. Alternative 1 would only allow interior conversions for homes existing at the date of the approval of this policy by the Town Council. The purpose of this work session is to review the staff and Planning and Environmental Commission recommendations for implementing Alternative 1. In addition, staff is recommending consolidating the numerous references to GRFA in the Zoning Code into one consolidated section. This would help to better communicate current policy on GRFA to applicants. This consolidation would also include the codification of several staff interpretations currently being used to calculate GRFA. STAFF RECOMMENDATIONS: Implement Alternative 1 as per the staff and PEC recommendations and consolidate GRFA references into one 5ectlon. 6. Rockfiall Mitigation for Booth Falls Condominium Association. {40 rains.} Russell Forrest Jerry Greven ACTION REQUESTEQ OF COUNCIL; 1) Use of Town of Vail Land to construct rockfall mitigation and to proceed through the process to obtain approval for Rockfall mitigation. 2) The Association is requesting up to $2D,DDD for design of the mitigation. 3} The Association is requesting that the Town fund the construction of the mitigation in lieu of issuing bonds which requires a vote of the homeowners that would be assessed in a local improvement district. Such a vote must be done in November as per Amendment 1. 4} Commitment ofi staff time to assist in expediting the process. BACKGROUND RATIONAL: At 11:2D on March 26, 1997 a 2Dft x 8ft piece of the rock face brake off the rock band above the Booth Falls Town homes. Units 14, 15, 16 were impacted by several large rocks. The largest rock went through the wall of unit 14 and pushed a bed through the 1st floor and into the basement area. On March 27, 1997 staff met a USFS team and Johnathon White of the Colorado State Geological Survey to determine the risk of additional rockfall incidents. Through further site investigation and an analysis done by the State Geological Survey, it was determined that the area was in a high rockfall hazard area as indicated an the Town's hazard maps which means rockfall incidents are likely in the area. However, the risk of a rockfall incident was no higher now than "usual." On May Gth, 1997 a Council work session was held to review the incident and to determine what should be done to mitigate the hazard. Council did direct staff to assist the Homeowners Association in determining a cost for mitigation. 7. Regional Marketing Funding Discussion. {45 rains.} Sybill Navas Steve Thompson BACKGROUND RATIONALE: The Town Gouncil charged the Vail Valley Marketing Board to find a permanent source of funding for regional marketing. Participants in the regional marketing fund, VVTCB and the Chamber have been brainstorming options, and would like to get the Town Council's #eedback on a proposed 4odging Tax of 1.5% to permanent fund regional marketing on an equitable basis. The proposed plan not only addresses funding but also includes a restructuring and reallocation of services that the VVTCB and the Chamber perform. 8. Information Update. (1D rains.) 9. Council Reports. (1 D rains.) 10. Other. (1D rains.) 11. Adjournment - 6:DD p.m. 2 NOTE UPCOMING MEETING START TfMES BElOW: (ALL TlME5 ARE APPROXIMATE AND SUBJECT TQ CHANGE) IlilIIl THE NEXT VAIL TOWN COUNCIL SPECIAL WORK SESSION WILL BE ON TUESDAY, 718197, BECINNINf, AT 2:00 P.M. iN TOV COUNCIL CHAMBERS. ThIE FOLLOWENG VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BB ON TUESDAY, 71'15197, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUI=SDAY, 7115197, BEGINNING AT 7:30 P.M. IN TOV COUNCIL CHAMBERS. Ilillll Sign language interpretation available upon request with 24 hour notification. Piease call 479-2332 voice or 479-2356 TDD for information. C:IAGENDA, WS valL TowN coulucl>L WORK SESSION TUESDAY, JULY 8, 1997 2:00 P.M. AT TOV COUNCIL CHAMBERS AMENDED AGENDA NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. DRB Review. {15 mins.} 2. Parking Program. (1 hr., 3D mins.) Larry Grafel Pam Brandmeyer ACTION REQUESTED OF COUNCIL: Listen, ask questions. No Steve Thompson decisions will be made. Bob McLaurin BACKGROUND RATIONALE: Parking and parking rates continue to be a contentious and emotional issue within the TOV. Staff wilt begin by discussing over a period of work sessions to educate and to ultimately develop a recommendation for the Town Council on strategy, policy, and a rate program for the 97198 ski season. STAFF RECOMMENDATION: Begin discussions to develop an understanding of the relationships of parking, #ransportation, and economic factors far the development of a strategy, policy, and a program for the use of parking structures within the Town of Vail. 3. ~ Update by TCI on System Rebuild. (1 hr.) Tom Moorhead Ron Braden ACTION REQUESTED OF COUNCIL: Provide direction to TCi and Town Bob McLaurin staff as to Council's wishes regarding the rebuild of the cable system in Fred Lutz,TC[ the Town of Vail. Manager BACKGROUND RATIONALE: The TCI cable television franchise agreement which was entered into on January 5, 1995, provides that TCI shall rebuild the existing cable system within 36 months of the effective date of this agreement. The rebuild is, pursuant to the Franchise Agreement, required to utilize a "fiber optics to the service area" design in which optical fiber delivers signals from a central hub to nodes serving approximately 50 to 1 DDD residences. The nodes interface the optical #iber with coaxial cables which distribute signals to cable subscribers and also serve as input-output points for connection to public buildings and businesses. The Franchise Agreement requires that the system rebuild shall be completed within 36 months of the effective date of this agreement. That completion date is January 5, 1998. There has been a suggestion by TCI that the system rebuild could be accomplished by means of digital compression rather than a replacement of the existing coaxial cables with fiber optics. STAFF RECOMMENDATION: Require system rebuild as agreed to in the Cable Television Franchise Agreement. 4. lnfarmation Update. (10 mins.) 5. Council Reports. (1D mins.) 6. Other. (10 mins.) 7. Adjournment - 5:15 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AN^ SUBJECT TO CHANGE 1 1 1 1 1 1 1 THE NEXT VAIL TOWN COUNCIL SPECIAL WORK SESSION WILL BE ON TUESDAY, 7115197, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 7122197, BEGINNING AT 2:dd P.M. IN TOV COUNCIL CHAMBERS. THE NEKT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 7!15197, BEGINNING AT 7:30 P.M. IN TOW COUNCIL CHAMBERS. 1111111 Sign language interpretation available upon request with 24 hour notification. Please cats 4792332 voice or 479-2356 TDD for information. C:L4GENpA. WS 2 vAiL TowN couivclL WORK SESSfON TUESDAY, JULY 95, 9997 2:00 P.M. AT TOV COUNCIL CHAMBERS AMENDED AGENDA NOTE: Times of items are approximate, subject to cltiange, and cannot be relied upon to determine at what time Council will consider an item. 1. Parking Program. (1 hr., 30 mins.) Larry Grafel Pam Brandmeyer ACTION REQUESTED OF COUNCIL: Discuss, ask questions. No Steve Thompson decision to be made at this time. Bab McLaurin Chris Cares BACKGROUND RATIONALE: Mike Rose 1. Review in detail existing parking programs: Christine Anderson Colorado CardNail Valley Card Gold and Blue Passes Debit Cards Parking Rates Free After Three program 2. Discuss Parking and Community Survey results 3. Community Task Force participatianlacceptance. STAFF RECOMMENDATION; None at this time. 2. PEC Review. (15 mins.) 3. Discussion of Ordinance 13, Series of 1997, that would allow Russell Forrest interior conversions and consolidate references to Gross Residential Tom Braun Floor Area in the zoning code. (20 rains.) ACTION REQUESTED OF COUNCIL; Review Ordinance 13, Series of 1997. BACKGROUND RATIONALE: The Vail Tawn Council, on April 15, 1997, directed staff to implement Alternative 1 after considering the various alternatives to the existing GRFA policy. Alternative 1 involves keeping GRFA as a tool to control floor area but would allow interior conversions for existing homes that have no remaining GRFA allowance. Alternative 1 would only allow interior conversions for homes existing at the date of the approval of this policy by the Town Council. New construction would not be eligible for interior conversions. In addition, staff would recommend consolidating the numerous references to GRFA in the Zoning Code into one consolidated section. This would help to better communicate current policy on GRFA to applicants. 4. information Update. (10 rains.) 5. Council Reports. (10 rains.) 6. Other. (10 rains.) 7. Adjournment - 4:35 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE ANp 5U9JECT TO CHANGE} 1 1 1 1 1 1 1 7HE NEXT VAIL TOWN COUNCIL SPECIAL WORK SESSION WILL BE ON TUi=SDAY, 7122197, BEGINNING AT 2:DQ P.M. IN TOV COUNCIL CHAMBERS. TWE ~OLLOWlNG VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 815197, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 815197, BEGINNING AT 7:30 P.M. IN TOV COUNCIL CHAMBERS. 1111!11 Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD fc~r information. C:IAGENpA. WS 2 PUBLIC NOTICE VAIL, TnWN CnTJNCIL MEETING Tuesday. July 29. 1997 Worlc session .................... NO MEETING DUE TO 5TH TUESDAY OF THE MONTH. Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information. PUBLIC NOTICE VA[j. TOWN COUNCIL.~IEETING SCHEDUI.~ (as of 7/ 17/97) August, 1997 In an attempt to respond to scheduled meeting demands, as well as adhere to mandated ordinance and charter requirements, Council meetings are scheduled at the following times: EVENING MEETINGS Evening meetings will continue to be held on the ~ and third Tuesday evenings of each month, starting at 7:30 P.M. These meetings will provide a forum for citizen participation and public audience for conducting regular Council business. WORK SESSIONS Work sessions, which are primarily scheduled for Council debate and understanding of issues before the Council, will now be scheduled to begin at 2:00 P.M. (unless otherwise noted} on errerv_ Tuesday afternoon. THE AUGUST. ] 997. VA1L TOWN COLINCII_ MEETING SCHEDULE IS AS FOLLOWS: Txag~ciav, Ar~eust S. ] 997 Worl< session............ Evening meeting......... ~esdav. Aueust 12. 1997 Work session............ 2:00 P.M. {starting time determined by length of agenda} 07:30 P.M. 2:00 P.M. (starting time determined by length of agenda} Tuesdav. August.l9. 1997 Council Retreat.......... 10:00 A.M. Evening meeting......... 07:30 P.M. Tuesdav. Auelust 26. 1997 WOrk Se55ion............ 2:00 P.M. {starting time determined by length of agenda) TOWN OF VAII. Pamela A. Brandmeyer Assistant Town Manager Sign Language interpretation available upon request with 24 hour notifiication. Please call 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, JULY 22, 1997 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Parking Program. (1 hr., 3D mins.) Larry Grafel Bab McLaurin ACTION REQUESTED OF COUNCIL; Discuss, ask questions. No Greg Hall decision to be made at #his time. Arne Ullevig Mike Rose BACKGROUND RATIONALE: 1. Discuss and review: Vail Transportation Plan regarding parking and transportation philosophy. Review of parking plans in other cities. 2. Community Task Force participationlacceptance. STAFF RECOMMENDATION: None at this time. 2. Review of Learning Tree Lease. Christine Anderson ACTION REQUESTED DF COUNCIL,: Determine whether to increase the rent from $1.D0 per year to a fair market value. BACKGROUND RATIONALE: The lease requires a review every five years to determine if the rent should be raised. STAFF RECOMMENDATION: Renew at $1.00 per year, to coincide with action taken for ABC lease in 1996. 3. DRB Review. (15 mins.) 4. information Update. {10 rains.) 5. Council Reports. (10 rains.) 6. Other. {10 rains.) 7. Executive Session -Personnel Matters. (1 hr.) 8. Adjournment - 5:30 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) 1111111 THE NEXT VAIL TOWN COUNCIL SPECIAL WORK SE5SlON WILL BE ON TUESDAY, 815197, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 8112197, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 8!5197, 6EGINNING AT 7:30 P.M. IN TOV COUNCIL CHAMBERS. 1111111 Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-235fi TDD for information. C:L4GENDA, W S .:~ VAIL TOWN COUNCIL WORK SESSION TUESDAY, AUGUST 3, 1997 2:flfl P.M. AT TOV COUNCIL CHAMBERS AGENQA NOTE: Times of items are approximate, subjec# #o change, and cannot be relied upon to determine at what time Council wi[I consider an item. 1. LIONSHEAD REDEVELOPMENT MASTER PLAN. Site visit to review Ethan Moore results of the Lionshead Design Charette held June 14, 1997 on display David Kenyon at Dobson Arena. {1 hr.} ACTION REQUESTED OF COUNCIL: Review graphic concepts resulting from the Design Charette. BACKGROUND RATIONALE: As part of the Stage Three "Preparation of Alternative Master Plan Design Concepts and SelectionlCreation of a Preferred Master Plan Alternative", the project consultant, Design Workshop, Inc., hosted a gathering of some 30 local architects, landscape architects and planners who volunteered their time all day on Saturday, June 14 to brainstorm various ways to graphically illustrate some of the key "Wish Llst" items submitted by the community in an earlier stage of the Master Plan process. THESE ILLUSTRATIONS ARE CONCEPTS, ONLY and are intended to promote additional thought and creativity as the Master Plan Team drafts alternative master plan concepts for presentation to the community, PEC, DRB and Council. A proposed schedule far that public roll-out will be presented to Council on August 12. STAFF RECOMMENDATION: nla 2. A discussion of proposed amendments to the Zoning Code to permit Lauren Waterton outdoor commercial ski storage in the Commercia! Core I {Vail Village) and Commercial Care I! (Lionshead) zone districts; and a site visit to Vail Village. (1 hr., 15 mins.) ACTION REQUESTED OF COUNCIL: None, at this time -for information only. BACKGROUND RATIONALE: Vail Associates, Inc., has submitted an application to the Town of Vail to request a change to the Zoning Code to permit outdoor commercial ski storage in Commercial Core I and Commercial Core II. On July 14, 1997, the Planning and Environmental Commission recommended approval (by a vote of 4-2) of the requested amendments. This discussion is preparation for 1st reading of an ordinance for these changes, scheduled for August 19, 1997. Please see the staff memo for a complete discussion of the proposed changes. 3. Interviews to fill vacancies on the Community Task Force. {15 mins) Bob McLaurin Suzanne Silverthorn 4. An update to the Vail Town Council on the status of the Vail Alpine George Ruther Garden Foundation proposal for the Betty Ford Alpine Garden Education Helen Fritch Center in Fard Park. {15 mins.} ACTION REQUESTED OF COUNCIL: Listen to a brief staff presentation regarding the education center proposal and provide any direction the Council may have to the applicant. ~4CI(~ROUN~ATIO~.,~: Qn Monday, July 28, 1997, the Vai! Alpine Garden Foundation appeared before the Planning and Environmental Commission for a work session to discuss the proposed Betty Ford Alpine Garden Education Center. During that meeting, many issues were discussed. Each of the issues are outlined in the staff memorandum dated 7128/97 to the Planning and Environmental Commission. A copy of the PEC memorandum and a draft copy of the minutes from the work session meeting have been provided for reference. STAFF RECOMM~DATION: A staff recommendation is not applicable as this item is for information only. 5. PEC Review. (15 mins.) 6. Information Update. {10 mins.} 7, Council Reports. {10 mins.} 8. Other. (10 mins.} g. Adjournment - 5:30 p.m. NOTE UPCOMING MEETING START TIMES BELOW: {ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) 1111111 THE NEXT VAIL TOWN COUNCIL SPECIAL WORK SESSION WILL BE ON TUESDAY, $112!97, @~GINNING AT 2:00 P.M~ fN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK 5ESSION WILL BE ON TUESDAY, 8119197, BEGINNING AT 70:00 A.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL ~E ON TUESDAY, 8119!97, BEGINNINGz AT 7:30 P.III~ !N TOV COUNCIL CHAMBERS, 1111111 Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information. C:SAGENOA.WS 2 s;~. vAIL rowN couluclL WORK SESSION TUESDAY, AUGUST 12, 1997 2:Q0 P.M. AT TOV COUNCIL CHAMBER5 AGENDA NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. John Gallegos 24 Year Anniversary. (5 rains.) 2. PECIDRB Review. (15 rains.} 3. Update on progress toward establishing along-term funding mechanism Kaye Ferry for Vail Valley Marketing Board and distribution of Town of Vail business license fees. (15 rains.) 4. Update on proposed interim lodging tax to support long term regional Frank Johnson marketing and request of Council to direct Town Attorney to prepare enabling legislation. (15 rains.} 5. LIONSHEAD REDEVELOPMENT MASTER PLAN -- Proposed schedule Susan Connelly for completion of State Three of the five-stage process. {15 rains.) ACTION REQUESTED OF COUNCIL: Approve or modify the proposed schedule for completion of Stage Three. BACKGROUND RATIONALE; On May 4, 1997, the Lionshead Master Planning Staff presented the outline of activities for Stage Three of the Lionshead Redevelopment Master Planning process, "Analyze Alternatives and Select Preferred Alternative", and committed to return to Council with a detailed outline of the public meetings and decision points far completion of Stage Three. The proposed schedule is included in the memo in Council's packet. STAFF RECOMMENDATION: The Master Plan Team recommends approval of the proposed schedule as detailed in the memo dated August 12, 1997. 6. Information Update. (14 rains.) 7. Council Reports. (14 rains.) $. Other. (14 rains.) 9. Executive Session -Negotiations. (15 rains.) 10. Adjournment - 3:50 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES AREl~PPROXIMATE AND SUBJECT 70 CHANGE) 1111111 THE NEXT VAIL TOWN COUNCIL SPECIAL COUNCIL RI=TREAT WILL BE ON TUESDAY, 8119197, BEGINNING AT 10:00 A.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 8126197, BE=GINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 8119197, BEGINNING AT 7:30 P.M. IN TOV COUNCIL CHAMBERS. Illllll Sign language interpretation a~aiiable upon request with 24 hour notification. Please call ~F79-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL COUNCIL RETREAT EVERGREEN LODGE August 19, 1997 10:00 - 12:00 Review and Discuss Council Procedures and Policies 12:00 - 12:30 lunch '12:30 - 1:15 Review and Discuss Council Critical Strategies and Work Program 1:15 - 2:15 Review and Discuss Capital Projects Priorities 2:15 - 3:00 Review and Discuss RETT Priorities 3;00 Adjourn PUBLIC NOTICE ~/A1L TOWN COUNCIL MEETING SCHEDULE {as of 8/22/97} SEPTEMBER, 1997 [n an attempt to respond to scheduled meeting demands, as well as adhere to mandated ordinance and charter requirements, Council meetings are scheduled at the following times: ,EVENING MEETINGS Evening meetings will continue to be held on the >Irs and third, Tuesday evenings of each month, starting at 7:30 P.M. These meetings will provide a forum for citizen participation and public audience for conducting regular Council business. WORK SESSIONS Work sessions, which are primarily scheduled far Council debate and understanding of issues before the Council, will now be scheduled to begin at 2:00 P.M. (unless otherwise noted) on every Tuesday afternoon. THE SEPTEMBER. t 997. VAIL TOWN COl]NC1L MEETING SCHEDULE IS AS <~OLLOWS: Ti:iPSriav, Sentember 2. 1997 WOrk SeSSIOn............ 2:00 P.M. (starting time determined by length of agenda) Evening meeting......... 07:30 P.M. Tivesdav. September 9. ] 997 Work session............ 2:00 P,M. (starting time determined by length of agenda) Tuesday. Sentember ] fi. 197 . Work session............ 2:00 P.M. (starting time determined by length of agenda} Evening meeting.......,. 07:30~P.M. Tuesdav. Sentember 23, 1997 Work S@551011............ 2:00 P.M. (starting time determined by length of agenda) Tuesdav. Sentember 30. ] 997 No work session............ (5th Tuesday of the month} TOWN OF VAIL ~ ~. i i l ~, ~ l,L /,~ ; Robert W. McLaurlr~ Town Manager Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, AUGUST 26, 1997 2a}CI P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Kurt Mulson 20 Year Anniversary. (5 mins.) 2. Overview of the Pine Beetle problem in the Vai! Valley, including site visit. Roy Mask, USFS (1 hr., 30 mins.) ACTION REQUESTED OF COUNCIL: Review input from U.S. Forest Service personnel on the Pine Beetle problem in the Vail Valley. BACKGROUND RATIONALE; For the last several years the Town has experienced an increasing problem with the mountain pine beetle. This is an insect that bares into Iodgepole pines and carries with it a blue staining fungi that can cut off the water supply of a tree and eventually kill it. In the summer of 1996, staff received many phone calls from concerned residents about infested areas around the golf course and in other areas of Town. Staff began working with experts at the U.S. Forest Service last year to develop a plan for addressing this issue. In the fall of 1996, the Town of Vail and the USFS agreed to jointly fund a study to determine the magriitude of the problem in the Vail Valley. To date, the USFS has taken infrared aerial photographs of the Vail Valley to determine the extent of Pine Beetle Infestation. In addition a report has been completed which analysis the scope of the problem and identifies possible alternatives to address the problem. The purpose of this work session is to give the Town Council an overview of the problem and to discuss a process for addressing this problem. 3. PECIDRB Review. (15 mins.) 4. Vail Tomorrow -- Staff Input Re: Vail Tomorrow Actions Requested of the Bob Mcl.aurin Town of Vail. (1 hr.) Susan Connelly Suzanne Siiverthorn ACTION REQUESTED OF COUNCIL; Approve, approve with conditions, Russ Forees# or deny requests made by the Vail Tomorrow Teams on August 5, 1997. Todd Oppenheimer Andy Knudtsen BACKGROUND RATIONALE: To assist the Town Council in formulating Larry Grafel a response to each of the 48 action items requested of the TOV by the Vail Tomorrow Teams, TOV staff is prepared to discuss each item with Council. The information and recommendations generally fall into three categories: (a) the requested action already is underway; (b) more information is needed before an appropriate response can be prepared; and (c) there is an individual or entity better suited than the TOV to perform the requested action. STAFF RECOMMENDATION: Please see the staff recommendation on each item in the memo dated August 2fi, 1997. 5. 1998 Budget Modifications and Process. (30 mins.} Bob McLaurin Steve Thompson ACTION RI--~( l1FSTF,p OF GOUNGI~: Provide direction for completing 1998 budget. BACKGROUND RATION,~.~,: This is the second year of the Town's first biennial budget. The 1998 budget was prepared last year. We want to review with you how we intend to proceed with the 1998 budget modifications in order to make sure the Council is comfortable with the process. 6. Information Update. (10 mins.) 7. Council Reports, (10 mins.} 8. Other. (10 mins.) 9. Executive Session -Personnel Matters. (30 mins.} 10. Adjournment - 6:20 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE ANA SUBJECT TO CHANGE) 111(111 THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WELL BE ON TUESDAY, 912197, BEGINNING AT 2:00 P.IIti, IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 919197, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL RI=GULAR EVENING MEIETING WILL. BE ON TUESDAY, 912197, BEGINNING AT 7:30 P.NJ: IN TOV COUNCIL CHAMBERS. fllllll Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information. C:VIGENRA.WS Y"1 _ \n VAIL TOWN COUNCIL WORK SESSION TUESDAY, SEPTEMBER 2, 1997 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. School District Bond Election Update. (15 mins.) John Hefty 2. 1998 Capital Projects Discussion. (1 hr.) Steve Thompson Larry Grafel ACTION REQUESTED OF COUNCIL: Approve 1998 Capital Projects. Greg Hall BACKGROUND RATIONALE: This provides follow upon the discussion the Tawn Council and staff had at the retreat regarding Capital Projects. 3. 1998 RETT Projects Discussion. {1 hr.) Steve Thompson Larry Grafel ACTION REQUESTED OF COUNCIL: Determine and prioritize RETT Todd Oppenheimer projects. BACKGROUND RATIONALE: A list of possible RETT projects will be presented for prioritization. 4. #nformation Update. (10 mins.} 5. ~ Council Reports. (10 mins.) 6. Other. (10 mins.} 7. Executive Session -Personnel Matters. {1 hr.) 8. Adjournment - 5:45 p.m. NOTE UPCOMING MEETING START TIMES BELOW: {ALL TIMES ARE APPROXIMATE ANd SUBJECT TO CHANGE} 11111!1 THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 919!97, BEGINNING AT 2:00 P,.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIt_ REGULAR WORK SESSION WILL BE ON TUESDAY, 9116197, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL R1E=GULAR EVENING MEETING WILL BE ON TUESDAY, 9116197, BEGINNING AT 7:30 R.M. IN TOV COUNCIL CHAMBERS. illllll Sign language interpretation available upon request with 24 hour ratification. Please ca11479-2332 voice or 479-2356 TDD far information. C:IAGEN~A. WS vArr_ TowN counlcl~. INOR.K SESSION TUESDAY, SEPTEMBER 9, '1997 1:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Parking Discussion. (1 hr., 30 mins.) Larry Grafel Mike Rose ACTION RFCJl1FSTED OF COUNCIL: Discuss recommendations Bob McLaurin proposed for parking programs and rates for the 97198 ski season. Pam Brandmeyer Steve Thompson BACKGROUND RATIONALE: Continuing discussion of the parking Christine Anderson strategy, philosophy, and programs. Presentations will be made from the TOVNA Task Force and TOV staff. 2. PECIDRB Review. (15 mins.) 3. Finalize the 1998 and Subsequent 4 year Capital Projects Budget. Steve Thompson Review Sales Tax Projections for 1998 and Subsequent Years (1 hr, 30 Larry Grafel mins.) Greg Hall BACKGROUND RATIONALE: We budgeted 2.5% increase in sales tax far 1998; based upon how sales tax perFormed in 1996 and 1997. Staff recommends increasing the projection to 3.5°10. We are projecting a 5.20% increase in sales tax for 1997. 4. A work session discussion with the Vail Town Council to discuss the George Ruther proposed construction schedule and staging for the redevelopment of the Bob McLaurin Austria Haus, located at 212 East Meadow Drive. Clark Atkinson, Tom Moorhead representing Shaw Construction, Inc. (30 mins.) Larry Grafel ACTION REQUESTED OF COUNCIL: Listen to the presentation and provide direction as necessary. BACKGROUND RATIONALE: On Tuesday, September 2, 1997, the Vail Town Council was presented with a draft construction staging plan for the Austria Haus. The construction staging plan proposed commencing construction of the new Austria Haus in the fall of 1997, with work continuing until the proposed completion date of December 1, 1998. This construction schedule is different from the schedule which was presented to the Vai! Town Council during the review process. During the review process, it was indicated that the construction of the Austria Haus would commence in the fail of 1997, shut down during the 1997/1998 winter ski season and resume in the spring of 1998, with a tents#ive completion date in the spring of 1999. STAFF RECOMMENDATION: The Community Development Department staff would recommend that the Council direct the staff and applicant to work cooperatively in drafting a Construction Scheduling and Staging Agreement that would permit the redevelopment of the Austria Haus to occur during the 19971199$ winter ski season. Staff believes there are benefits to be gained by allowing the applicant to construct during the winter ski season. Possible benefits include: The surrounding property owners, adjacent to the construction site, appear to favor ayear-round schedule, allowing for a timely completion. 2. The off-site improvements required by the redevelopment of the Austria Haus will be completed prior to the 1998!1999 winter ski season. 3. The Austria Haus and associated commercial shops would be completed and operational for the 1998/1999 winter ski season. 5. In#ormation Update. (1Q mins.) 6, Council Reports. (10 mins.) 7. Other. (1Q mins.) 8. Executive Session -Personnel Matters. (30 mins.) 9. Adjournment - 5:45 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPRpXIMATE A1~EU Su6JEGT Tp CHANGE) Illllll THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 9l1GI9T, BEGINNING gl,g:DD P.M; IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 9123197, BEGINNING AT 2:D0 P.M. iN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 9116197, BEGINNING AT 7:aD P.M. IN TOV COUNCIL CHAMBERS. Illllll Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information, C:L4GENDA. WS 2 VAIL TOWN COUNCIL WORK SESSION TUESDAY, SEPTEMBER 16, 1997 2:00 I'.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Vail Town Council is to have a lunch meeting with the Whistler Town Council #rom 11:30 a.m. to 1:30 p.m. at Michael's American Bistro. Council members please meet at the restaurant at 11:30 a.m. NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Site Visit - An appeal to the Vail Town Council, pursuant to Section George Ruther 18.62.070 of the Municipal Code of the Town of Vail, of a Planning and Dan Frederick Environmental Commission decision denying the Frederick driveway grade variance request for the residence currently under construction on Lot 4, Bbck 9, Vaii Intermountain Subdivision12840 Basingdale. {30 mins.) ACTION REQUESTED OF COUNCIL: Site visit to see the existing driveway condition. BACKGROUND RATIONALE: On September 8, 1997, the appellant, Dan Frederick, appeared before the Planning and Environmental Commission requesting a driveway grade variance for the residence under construction at 2840 Basingdale. The appellant offered no explanation to the Planning and Environmental Commission as to how or why the driveway was constructed 5.$% over the maximum alEowed heated driveway grade of 12%. Upon review of the requested variance, a motion was made to deny the variance request, since the Planning and Environmental Commission believed that the granting of the variance would result in a grant of special privilege, that the granting of the variance would be detrimental to the public health, safety and welfare, and that the driveway grade condition was aself-imposed hardship created by the applicant. The motion passed unanimously (6-0). A copy of the memorandum prepared by the staff to the Planning and Environmental Commission dated September 8, 1997, and a copy of the draf# minutes from the September 8, 1997, PEC meeting have been attached for reference. STAFF RECOMMENDATION: The Community Development Department staff recommends that the Vail Town Council uphold the decision of the Planning and Environmental Commission denying the Frederick driveway grade variance request. For additional information and further detail, please refer to the staff memorandum to the Vail Town Council dated September 16, 1997. 2. Finalize the 1998 and Subsequent Four Years Capital Projects. Review Steve Thompson Sales Tax Projections for 1998 and Subsequent Year. (45 mins.} Larry Grafel Greg Hall BACKGROUND RATIONALE: We budgeted 2.5% increase in sales tax for 1998; based upon how sales tax performed in 1996 and 1997. Staff recommends increasing the projection to 3.5°/a. We are projecting a 5.20% increase in sales tax for 1997. 3. Contribution Requests. (1 hr.) Pam Brandmeyer Steve Thompson ACTION REQUESTED OF COUNCIL: Determine the 1998 contribution Christine Anderson requests, Counci! has been provided with the Manager's recommendations, 4. ~ Discussion of Ordinance No. 17, Series of 1997, an Ordinance to Amend Tam Moorhead Section 10.08,010, Parking to Obstruct Traffic, and to Enact Section Greg Morrison 10.08,130, Parking Emergency, of the Municipal Code of the Town of Buck Allen Vail, Colorado, (30 mins.) ACTION REQUI=STED OE COUNCIL; Review and discuss Ordinance No. 17, Series of 1997 that will be read at the evening meeting. BACKGROUND RATIONALE: The present penalty assessment for afl parking violations is $16.00. This fiine is inadequate for the Commercial Care and in those circumstances where illegal parking blocks maintenance and snow plowing. By providing different violations for #hose circumstances, the Municipal Court Judge will have a reasonable basis for providing an enhanced penalty assessment for those aggravated parking violations. 5. Review of the purpose and schedule of the forthcoming Locals Housing Andy Knudtsen Strategic Plan. (30 mins.) ACTION REQUESTED OF COUNCIL: ApprovelDenylModify the proposed schedule, BACKGROUND RATIONAL: Please see memo included in the packet. 6. Information Update, (10 mins.} 7. Council Reports. {10 mins.} 8. Other. (10 mins.) 9. Adjournment - 5:45 p.m. NOTE UPCOMING MEETING START TIMES BELOW; (ALL TIMES ARE APPROXIMATE AND SU6JECT TO CHANGE) lilllll TH1= NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 9123!97, BEGINNING AT 2:0(1 P.M. IN TOV COUNCIL GHAMBERS. THERE WILL BE NO WORK SESSION ON 9130197. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SES510N WILL BE ON TUESDAY, 1017197, BEGINNING AT 2;00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 1Q17197, BEGINNING AT 7:30 P.M.1N TOV COUNCIL CHAMBERS. 1111111 Sign language interpretation available upon request with 24 hour notification. Please cai1479-2332 voice or 479-2356 TOD for information. C;IAGENQA.WS VAlL TOWN COUNCIL WORK SESSION TUESDAY, SEPTEMBER 23, 1997 12:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Executive Session -Personnel Matters. {30 mins.) 2. PEC/DRB Review.- (15 mins.) 3. Parking Discussion. {45 mins.) Larry Grafe! Mike Rose ACTION REQUESTED OF COUNCIL: Make final determination of Pam Brandmeyer parking rates and programs for the 97198 ski season. Steve Thompson Christine Anderson BACKGROUND RATIONALE: Over the past two and a half months multiple presentations to Council, as well as input received from the TOVNA Task Force and the general public, have generated various options. This concludes information available for setting these rates and programs. STAFF RECOMMENDATION: Make a decision on parking rates and programs. Staff continues to recommend the proposal as presented Tuesday evening (9116197). 4. LIONSHEAD REDEVELOPMENT MASTER PLAN --Initial presentation Susan Connelly of Stage Three Alternative Master Plan Concepts. (2 hrs.) Ethan Moore David Kenyon ACTION REQUESTED OF COUNCIL: NO ACTION REQUIRED -- Considerthe September 22 staff memorandum to the Planning and Environmental Commission and the materials to be presented by Design Workshop, inc. and give initial feedback, if any. This matter will return to the Council for two more work sessions (October 14 and October 21) and is scheduled far action {i.e., Council selection or creation of the Preferred Master Plan Alternative) at the evening meeting on October 21. BACKGROUND RATIONALE: This work session with Council will be the fourth of eight public meetings an this portion of Stage Three of the Lionshead Redevelopment Master Plan process. The purpose of today's discussion is to provide another opportunity for Council and the community to review the alternative master plan concepts created by Design Workshop, Inc. and the staff team, with input from the local design community. Please refer to the September 22 staff memo to the Planning and Environmenta! Commission for additional information. 5. Public Works Budget. (1 hr.) Steve Thompson Larry Grafel ACTION REQUESTED OF COUNCIL: Listen to Public Works proposal to increase staffing to deal with service demands. BACKGROUND RATIONALE: Public Works is proposing to add 5.77 FTEs to their budget to deal with increased service levels and staffing problems in snow removal, janitorial and transportation services. As you may recall Public Works reduced their staffing by v FTEs for the 1997- 1998 budgets. The approximate cost of this change is $163,OD~. STAFF RECOMMENDATION: Will have a staff recommendation at the Council meeting. 6. An update to the Vail Town Council on the completion of the final phase George Ruther {Alpine Rock Garden) of the Betty Ford Alpine Gardens on the lower Helen Fritch bench in Ford Park, {15 mins.) ACTION REQUESTED OF COl1NCIL; Listen to a brief staff presentation regarding the Alpine Rack Garden prdposal and provide any direction the Council may have to the applicant andlor staff. BACKGROUND RATIONALE: On Wednesday, October 1, 1997, the Vail Alpine Garden Founda#ian will appear before the Design Review Board far a public hearing to discuss the design of the Alpine Rock Garden in the Betty Ford Alpine Gardens on the lower bench of Ford Park. The new garden is to be located on the hillside between the existing gardens and the softball fields and east of the playground. The Vail Alpine Garden Foundation is intending to begin work on the last of the fwve gardens yet this fall. Completion of the rock garden is tentatively scheduled for the summer of 1999. STAFF RECOMMENDATION; Astaff recommendation is not applicable as this item is for information only. 7. Review of the scope of the proposed Locals Housing Strategic Plan. Andy Knudtsen {3D mins.) ACTION REQUESTED OF COUNCIL: ApprovelDeny/Modify the scope of the proposed plan, BACKGROUND RATION~,.L,: Please see memo included in the packet. 8. Information Update.. (10 mins.) 9. Council Reports. (10 mins.) 10. Other. (10 mins.) 11. Adjournment - 5:45 p.m. NOTE UPCOMING MEETING START TIMES BELOW: {ALL TIMES ARE APPROXIMATE ANC SUBJECT T6 CHANGE) 1111111 THERE WILL BE NO WORK SESSION ON 9130197. THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 1017187, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS, THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 10114197, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY,1017I87, BFGWNING AT 7:30 P.M. IN TOV COUNCIL CHAMBERS. Illilll Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD far information. C;VIGENDA.WS 2 PUBLIC NOTICE VAIL TOWN COUNCIL MEETING SCHEDULE has of 9/25/97) OCTOBER, 1997 In an attempt to respond to scheduled meeting demands, as well as adhere to mandated ordinance and charter requirements, Council meetings are scheduled at the following times: EVENING MEETINGS Evening meetings will continue to be held on the rs and third Tuesday evenings of each month, starting at 7:30 P.M. These meetings will provide a forum for citizen participation and public audience for conducting regular Council business. WORK SESSIONS Work sessions, which are primarily scheduled far Council debate and understanding of Issues before the Council, will now be scheduled to begin at 2:00 P.M. (unless otherwise noted) on every Tuesday afternoon. THE OCTOBER. 1997. VAIL TOWN COUNCIL MEETING SCHEDULE I,S~1S FOLLOWS: Tuesday. October 7. 1997 Work session............ 2:00 P.M. (starting time determined by length of agenda) Evening meeting.,....... 07:30 P.M. Tuesday. October 14. 1997 Work session............ 2:00 P.M. (starting time determined by length of agenda} Tuesday. October x.,1997 Work session............ 2:00 P.M. tstarting time determined by length of agenda) Evening meeting......... 07:30 P.M. Tuesday. October 28, l 997 Work session............ 2:00 P.M. (starting time determined by length of agenda) TOWN OF VAIL ~ ~ Pamela A. Brandmeyer Assistant Town Manager Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TD© for information. PUBLIC NOTICE VATL TOWN COITNCIL MEETING Tuesday. Sentemher 30. 1997 Work session .................... NO MEETING~DUE TO 5TH TUESDAY OF THE MONTH. Sign language interpretation available upon request with 24 hour notification. Please ca!! 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, OCTOBER 7, 1997 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Ten Year Anniversary -Steve Thompson. (5 mins.) 2. Ten Year Anniversary -Judy Popeck. {5 mins.) 3. DRB Review. (15 mins.} 4. Action Plan for the Pine Beetle Problem in the Vail Valley. (45 mins.) Dave VanNorman, USFS Russell Forrest ACTION REQUESTED OF COUNCIL: Approve, disapprove, or modify Todd Oppenheimer action plan. BACKGRCIUNn RATinNAi F: For the last several years the Town has experienced an increasing problem with the mountain pine beetle. This is an insect that bores into lodgepole pines and carries with it a blue staining fungi that can cut off the water supply of a tree and eventually kill it. In the summer of 1996, staff received many phone calls from concerned residents about infested areas around the golf course and in other areas of Town. -Staff began working with experts at the U.S. Forest Service-last year #o develop ~ plan for addressing this issue. In the fal! of 1996, the Town of Vail anct the USFS agreed to jointly fund a study to determine the magnitude of the problem in the Vail Valley. To date, the USFS has taken infrared aerial photographs of the Vai{ Valley to determine the extent of Pine Beetle Infestation. In addition a report has been completed which analysis the scope of the problem and identifies possible alternatives to address the problem. A work session was held on August 26, 1997 to give the Town Council an overview of the problem and to discuss a process for addressing this problem. The purpose of this work session is to discuss the USFS and the Town of Vail staffs recommendation for addressing this problem on private, Town of Vail, and USFS awned lands. STAFF RECOMMENDATIONS: Approve action plan. 5. Bob McLaurin fi. Steve Thompson Larry Grafel Todd Oppenheimer Greg Hall Russell Forrest Review of Town Manager's Amendment to the 1998 Budget. (1 hr.} ACTION REQUESTED OF COUNCIL: Approve or deny amendments. BACKGROUND RATIONALE; This is the second year of the 1997-1998 bierinial budget. The 1998 budget was prepared and presented to Council last year. The Town Manager is recommending amendments to the 1998 budget for the Town Council's consideration. STAFF RECOMMENDA~'ION: Approve the Town Manager's recommendations. Real Estate Transfer Tax 1998 Project Budget Discussion. {1 hr.} ACTION REQUESTED OF COUNCIL: Review the 1998 projects recommended by staff. 7. Information Update. (10 mins,) 8. Council Reports. {10 rains.) 9. Other. (10 rains.) 10. Adjournment - 5.40 p..m, NOTE UPCOMING MEETING START TIMES BELOW; (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE} 1111111 THE NEXT' VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 90114197, BIEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORE( SI=SSION WILL BE ON TUESI]AY,10l21197, BEGINNING AT 2:0~ R.M.1N TOV COUNCIL CHAMBER5. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 90129197, BEGINNING AT 7:30 P.M. IN TOV COUNCIL CHAMBERS. Ilfllll Sign language interpretation available upon request with 24 hour notification, Please call 479-,2332 voice ar 479-2356 TDD for information. C:IAGENDA.WS VAlL TOWN COUNCIL WORK SESSION TUESDAY, OCTOBER 14, 1997 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an i#em. 1. Twenty-Five Year Anniversary -Robert Riggle. {8 mins.) 2. Introduction of Bright Worizons -Day Care Facility at Vail Commons. Debbie Martin {5 mins.} 3. PEC Review. (15 mins.) 4. LIONSHEAD REDEVELOPMENT MASTER PLAN -- Update) proposal for Susan Connelly extension of Stage 3 of the five-stage process. (2 hrs.) ACTION REQUESTED OF COUNCIL: Approve or modi#y the proposed extension and revised schedule far completion of Stage Three. BACKGROUND RATIONALE: Questions and comments received from the community, the Planning and Environmental Commission and the Council during the first four public meetings on Stage Three suggest a need for more information on several key elements of the master plan framework. The Lionshead Team proposes to extend Stage Three, prepare additional analysis on some key points, and schedule some additional meetings to review the additional information prior to final PEC recommendation and Council consideration of the alternatives and selection or creation of the preferred master plan framework. Please see the Team memo to the PEC dated October 13, 1997, which is included in your packet and available to the public for details on the elements of the master plan framework and a proposed revised schedule for completion of Stage Three of the master planning process. STAFF RECOMMENDATION: The Master Plan Team recommends approval or modification of the proposed revised schedule for completion of Stage Three. 5. Discussion of Turn It Up Vaill 1997 Funding. (15 mins.) Sybil) Navas Steve Thompson ACTION REQUESTED OF COUNCIL: To spend $19,000 from the Pam Brandmeyer 1997 Council contingency to fund "Turn it up Vail" for 1997. BACKGROUND RATIONALE: This would support the request and efforts of the merchants without undermining our regional marketing effort. fi. Review and Discuss RETT Budget. (15 mins.) Bob McLaurin ' Steve Thompson ACTION REQUESTED OF COUNCIL: Review and modify as appropriate Russell Forrest the Rea! Estate Transfer Tax Budget for 1998. Larry Grafel BACKGROUND RATIONALE: At the last Council meeting the Council reviewed the proposed RETT budget. During the discussion the Council identified several changes to the proposed budget. We have incorporated these changes and are submitting the revised budget for your additional review and consideration. 7. Information Update. (10 rains.} $, Council Reports. (1~ mins.) 9, Other. (10 minx.} 1 p, Adjournment - 5:25 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL 71MES ARE APPROXIMATE ANR SUBJECT 70 CHANGE) 1111111 THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 90121197, BEGINNING AT 2:0o P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCI!_ REGULAR WORK SESSION WILL BE ON TUESDAY,1012$I97, BEGINNING AT 2:QO P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAfL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 10121197, BEGINNING AT 7:30 P.M_ IN TOV COUNCIL GHAMBERS. 1111111 Sign ianguage interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information. C:IAGENDA. WS 2 VAIL TOWN COUNCIL WORK SESSION TUESDAY, OCTOBER 21, 1997 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Times of items are approximate, subjec# to change, and cannot be relied upon to determine at what time Council will consider an item. NOTE: MEET AT THE RED LION AT 2:00 P.M. IN THE BACK ROOMI ~1. Site Visit and Discussion of Loading and Delivery. (1 hr., 30 mins.) Bob Mcl_aurin Larry Grafel ACTION REQUESTED OF COUNCIL: Approve the schedule and ground Greg Morrison rules for the development of short-term and long-term solutions for Greg Hall loading and delivery in Vail Village (problem statement approved by Suzanne Silverthorn Council previously). Also, participate in today's brainstorming discussion Dick~Bauman regarding the proposal to ban deliveries by large trucks, along with other Jennifer Linden solution suggestions. BACKGROUND RATIONALE: Today's discussion picks up where we left off earlier this year on this topic. At the time, noise and large #rucks were identified as the most significant elements of this problem. That prompted a Council suggestion to ban large trucks, as we[I as the need to determine the "ultimate" long-term solution. Centennial Engineering has since been hired to work with TOV to help develop and analyze short- term management solutions as well as infrastructure improvements for the long-term. The work schedule, as proposed, includes implementation of the shart~term adjustments by December with selection of a long-term solution in March. 2. Site Visit of Vail Village Club. (15 mins.) See Item No. 6 3. DRB Review. (15 rains.) 4. Review and Discuss RETT Budget. (15 rains.) Bob Mcl_aurin Steve Thompson ACTION REQUESTED OF COUNCIL: Review and modify as appropriate Russell Forrest the Real Estate Transfer Tax budget for 1998. Larry Grafel BACKGROUND RATIONALE: At the 1017 Council meeting the Council reviewed the proposed RETT budget. During the discussion the Council identified several changes to the proposed budget. We have incorporated these changes and are submitting the revised budget for your additional review and consideration. 5. A request from Ron Riley to proceed through the development review Lauren Waterton process to add an outdoor dining deck on Town of Vail Right-of-Way. Michael Stoughton The applicant is proposing a 4-112 foot wide deck for Russell's Restaurant that would encroach on Bridge Street. (10 rains.) ACTION REQUESTED OF COUNCIL: ApprovelDeny the request to proceed through the development review process. BACKGROUND RATIONALE: The applicant is proposing to remodel Russell's Restaurant. As part of the remodel a small outdoor dining deck along Bridge Street is proposed to be added. Two existing planters and a bench will be removed in order to allow for the dining deck. Should the Council approve the applicant's request, the Planning and Environmental Commission would review the request for a conditional use permit and a minor exterior alteration and the Design Review Board would review the final design of the project. STAFI= RECOMMENDATION: Staff recommends approval of the request to proceed through the development review process. 6.. Council call-up of a Planning & Environmental Commission (PEC) Mike Mollica action, relating to the property located at The Vail Village Club; 333 Tom Moorhead Bridge Street; I,ot C, Block 2, Vai! Village 1st Filing. (45 mins.) Glenn Heelan Bob McLaurin On October 13, 1997 the PEC approved a motion by a vote of 4 - 2 (Bishop and Golden opposed}, to .hear the appellant's requested appeal. The PEC made the finding of fact tha# the appeal was not filed in a timely manner. The specific appeals (of three staff interpretations) are as follows: 1) The staff's classifica#ion of the third and fourth floors as "eating and drinking establishments"; 2} Section 18.52.100 C, Parking-Requirements Schedule {Eating & Drinking Establishments) and Section 18.52.160, Exemptions (parking pay-in-lieu) -appellant disputes the calculation of the number of parking spaces required; and 3) Tile requirement that the applicant sign the pay-in-lieu promissory note personally and that a Deed of Trust be filed on the property. Appellant: Riva Ridge Partners LLC -Glenn M. Heelan; Margretta B. Parks ACTION REQUESTED OF COUNCIL: Uphold, modify, or overturn the decision of the Planning & Environmental Commission. BACKGROUND RATIONALE; Please see the staff memorandum, dated October 1~, 1997, to fhe Planning & Environmental Commission.. . STAFF RECOMMENDATION: Please see the staff recommendation on each of the three appeal items in the PEC memo dated October 13, 1997. 7. Information Update. (10 mins.) 8. Council Reports. (10 mins.) 9. Other. {10 mins.} 10. Adjournment - 5:40 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPR~X(MATE AND SUBJECT TO CHANGE) 1111111 THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 10128!97, BEGINNING AT 2:00 P.M. IN TOV COUNCtL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL RI=GULAR WORK SESSION WILL BE ON TUESDAY, 1114197, BEGINNING AT 2:00 P.M.1N TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESOAY,1114197, BEGINNING AT 7:30 P.M. IN TOV COUNCIL CHAMBERS. Illll{I Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information. C.4AGENDA. WS VAll. TOWN COUNCII. WORK SESSION TUESDAY, OCTOBER 28, 1997 10:45 A.M. SITE VISIT AND LUNCH IN BEAVER CREEK 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Meet at 10:45 A.M. at Municipal Buildina to travel to Beaver Creek in Van 1. Site Visit and Lunch in Beaver Creek. 2:00 P.M. in Town Council Chambers 2. LIONSHEAD REDEVELOPMENT MASTER PLAN -- Panel discussion Susan Connelly of possible financing alternatives to implement the Master Plan once adopted, featuring Tom Ragonetti, Esq., Stan Bernstein and Barb Schofield. (2 hrs.) ACTION REQUESTED OF COUNCIL: NO ACTION REQUIRED. Panel discussion is for Council and community edification, only. BACKGROUND RATIONALE; Questions and comments received from the community, the Planning and Environmental Commission and the Council during the first four public meetings on Stage Three on the master planning process suggest a need for more information on how a Master Plan, once adopted, could actually be implemented, including financially. The three panelists bring a wealth of experience in the use of creative financing mechanisms to achieve substantial community objectives such as those being discussed for Lionshead. 3. PEC Review. (15 rains.) 4. Contribution Requests/Request for Special Event FundinglDiscussian Steve Thompson of Business License Fee. (1 hr.) Bob Mct.aurin Pam Brandmeyer ACTION REQUESTED OF COUNCIL: A joint proposal from the Vail Valley Merchants Association (WMA} and the Vail Valley Tourism and Convention Bureau (VVTCB}, to replace the September 1B WMA request, has been placed in your packet. It consists of the foAowing recommendations: 1) $19,000 Council Contingency contribution ('97 funding) -already approved by Council, acknowledged and accepted -THANK YOU! 2) Vail VIIIagelLionshead Shopping Guide: Request for $10,000 from 1998 Council Contribution funding. 3} Special Events: $45,000 to fund AVP Pra Tour and the Triple Crown Sports 3-on-3 Soccer Shootaut in 9998, thus leaving $60,000 in Special Events Commission "Seed Funds" for 1998. (Please see additional VVTCB REQUEST FOR SPECIAL EVENT FUNDING MEMO DATED OCTOBER 18, 1997, which supplies further detail and backup in re: both of these 1997 first time events. Bill Brice will be available to directly answer questions.} Review and make a motion to approve or disapprove the recommendations. STAFF RECOMMENDATION: Approve funding allocations as jointly presented, with one condition: the WMA and the VVTCB commit a designated representative from each board to actively pursue along-term funding mechanism for the regional Vail Valley Marketing Board for the 1997-1998 time frame. 5.. Valet Parking Update. (30 mins.) Larry Grafe! Debra Warren ACTION REQUESTED OF COUNCIL; Approve, change or modify Brian McCartney operational plan for valet parking at Golden Peak for the 97198 ski season. 6. Information Update. (10 mins.) 7. Council Reports. {10 mins.) 8. Other. {10 mins.) 9. Adjournment - 6:15 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALI. TIMES ARC APPROXIMATE ANU SUBJECT TO CHANGE) 111!111 THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL 13E ON TUESDAY, 1114197, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBL~RS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 1111'1197, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 1114!97, BEGINNING AT 7:30 P.M. IN TOV COUNCIL CHAMBERS. Illllll Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or~479-2356 TDD for information. C:IAC ENtlA.WS 2 VAlL TOWN COUNCIL WORK SESSION TUESDAY, NOVEMBER 4, 1997 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Times of items are approximate, subject to change, and cannot ire relied upon to determine at what time Council will consider an item. 1. Andy Knud#sen ITEMITOPIC: Review housing related issues, including a draft of the proposed Vail Strategic Housing Plan, which is intended to set the direction of the Town in its effort to address locals' housing. {60 minutes) ACTION REQUESTED OF COUNCIL: Provide direction to staff as to the potential housing actions to emphasize within the Strategic Plan. BACKGROUND RATIONALE: Please see memo included in the packet. 2. ITEMITOPIC; Dominic Mauriello Ordinance No. 21, Series of 1997, first reading of an Ordinance requesting a major amendment to SDD #4 (Cascade Village), #o allow modifications to allowable GRFA and building height limitations, located at 1150 Westhaven LanelLots 39-1 & 39-2, Glen Lyon Subdivision. Applicant:'Timothy Pennington, represented by Diane Larsen Planner: Dominic Maurieilo ACTION REQUESTED OF COUNCIL; ApprovelModifylDeny Ordinance No. 21, Series of 1997, on first reading. BACKGROUND RATIONALE: The Planning and Environmental Commission, at its October 27, 1997 meeting, recommended approval (unanimously) of the proposed amendments to SDD #4 (Cascade Village, Development Area C). See the October 27, 1997 PEC memo for a complete description of the request. Ordinance 21, Series of 1997, amends Ordinance No. 8, Series of 1995, which regulates development in SDD #4 {Cascade Village}. Area C (Glen Lyon residential lots) is being amended as it relates only to Lots 39-1 and 39-2, Glen Lyon Subdivision. The proposed text changes are highlighted in the ordinance. STAFIr RECOMMENDATION: The Community Development Department recommends approval of Ordinance No. 21, Series of 1997, on first reading. (45 mins.) 3. ITEMITOPIC: Steve Thompson Revisions to the 199$ Budget ordinance. (20 mins.) Bob McLaurin ACTION REQUESTED OF COUNCIL: Approve Ordinance No. 20, Series of 1997 on second reading, per Town Manager's Report. BACKGROUND RATIONALE: Staff requests thaf the 1998 Budget be modified by $65,DDD. This included $ZO,DDO. far AIPP and $45,DD0. Por special events in 1998. Please see the Town Manager's Report for further details. 4. ~ Information Update. (10 mins.} 5. Council Reports. (1a mins.} 6. ~ Other. (10 mins.} 7. Adjournment - 4:45 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE ANp SUBJECT 70 CHANGE] 1111111 THE NEXT VAIL TOWN COUNCIL REGULAR WORK SE5SION WILL BI ON TUESDAY, 11!11197, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 11118197, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 91118197, BEGINNING AT 7:30 P.M. IN TOV COUNCIL CHAMBI=RS. 1111111 Sign language interpretation mailable upon request with 24 hour notification. Please ca11479~2332 voice or 479-2356 TDD for information. C:VS.GENOA.wS 2 PUBLIC NOTICE VAIL TOWN COUNCIL MEETING SCHEDULE (as o€ 1 l /3/97) NOVEMBER, 1997 In an attempt to respond to scheduled meeting demands, as welt as adhere to mandated ordinance and charter requirements, Council meetings are scheduled at the Following times: EVENING MEETINGS Evening meetings will continue t0 be held an the first and third Tuesday evenings of each month, starting at 7:30 P.M. These meetings will provide a forum for citizen participation and public audience for conducting regular Council business. WORK SESSIONS Work sessions, which are primarily scheduled for Council debate and understanding of issues beFore the Council, will now be scheduled to begin at 2:00 P.M. {unless otherwise noted) on every Tuesday afternoon. THE NOVEMBER. 1997. VAIL TOWN COUNCIL MEETING SCHEDULE IS AS FOLLOWS: Tuesday. November 4. ] 997 Work session............ 2:00 P.M. (starting time determined by length of agenda} Evening meeting......... 07:30 P.M. Tuesday. November ] 1 ~, ] 997 Work SesslOn............ 2:00 P.M. (starting time determined by length of agenda) Tuesday. November ] 8. l 997 WOrk session............ 2:00 P.M. (starting time determined by length of agenda) Evening meeting.,....... 07:30 P.M. Tuesday. November 25. 1997 Work session............ 2:00 P.M. (starting time determined by length of agenda) TOWN OF VAIL Pamela A. Brandmeyer Assistant Town Manager Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD far information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, NOVEMBER 11, 1997 2:OQ P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Times of items are approximate, subject to change, and cannot be retied upon to determine at what time Council will consider an item. 1. Review Fire Station Study. (1 hr.) Bab McLaurin Dick Duran ACTION REQUESTED OF COUNCIL: To listen to the presenta#ion regarding the Fire Station Location Plan which was prepared for the Town by David M. Griffith & Associates, Ltd. No action is required of the Council at this time. BACKGROUND RATIONALE: For several years the Town has been contemplating construction of a fire station in West Vail. Several months ago the Town contracted with David M. Griffith & Associates, Ltd. to conduct a location study to determine the specific location needs of the Vail Fire Department. Bill Gay, Public Safety Consultant, will review the results of the survey. 2. LIONSHEAD REDEVELOPMENT MASTER PLAN -- Discussion of Susan Connelly Circulation Issues. (1 hr., 3{J rains.} ACTION REQUESTED OF COUNCIL,: Discussion, only -- no action required. BACKGROUND RATIONALE: Questions and comments received from the community, the Planning and Environmental Commission and the Council during the first public meetings on Stage Three of the master planning process suggest a need for mare information on particular elements of the conceptual Master Plan, including the circulation element, which addresses pedestrian, vehicular, transit and service delivery. Of particular interest and concern were the concept of a central transit spine and the possible realignment of the South Frontage Road in the vicinity of the VA Maintenance Yard. This work session is an opportunity to explore these issues in additional detail. 3. PECIDRB Review. (15 rains.} 4, information Update. (10 rains.) 5. Council Reports. (10 rains.) 6. Other. (10 rains.) 7. Executive Session - Personnek Matters. (1 hrs.) g, Adjournment - 6:15 p.m. NOTE UPCOMING MEETING 5TART TIMES BELOW: {RI.L TIMES ARE APPRQXIMATE AND Sl16JCCT TO GIIANGE) 1 1 1 1 1 1 1 TWE NEXT VAIL TOWN COUNCIL REGULAR WORK S1=5510N WILL BE ON TUI=SDAY, 11118197, BEGINNING Al' 2:0~ P,M. IN TOV COUNCIL CWAM8ER5. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL 8E ON TUESDAY, 14125197, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 11118197, BEGINNING AT 7:30 P.111~ IN TOV COUNCIL CHAMBERS. Iflllfl Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice ar 479-2358 TDD for informa#ion. c,utiGENnA.ws 2 VAIL TOWN COUNCIL WORK SESSION TUESDAY, NOVEMBER 18, 1997 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Joint Work Session with County Commissioners. {1 hr.) 2. Vail Village Loading & Delivery Update. (20 rains.} Dick Bauman Jennifer Linden ACT10N REQUESTED OF COUNCIL.: Listen to the information update Bob McLaurin and direct staff as necessary for Council selection and approval of Larry Grafel short-term improvements an Nov. 25. Greg Hall Suzanne 5ilverthorn BACKGROUND RATIONALE: Representatives from MK Centennial Engineering have been meeting with affected interests to review a list of short-term solutions that were brain stormed during the Oct. 21 loading and delivery site visit. At today's work session, an update an the consultant's work wilt be presented, including emerging themes and areas of community consensus. This update is a prelude to the Nov. 25 meeting in which Council will be asked to review, then modify or approve a list of recommended actions far the management of loading and delivery during the 1997-98 ski season. Centennial's work will then shift to analysis of long-term solutions. 3. 1997 Interim Financial Report and 1997 Proposed Supplemental Steve Thompson Appropriation. (30 rains.} ACTION REQUESTED OE COUNCIL,; Approve supplemental appropriation and interim financial report fior preparation of supplement ordinance. BACKGROUND RATIONALE: The purpose of this is to provide the Town Council with an interim update on the Town's financial position. STAFF RECOMMENDATION,: Approve report and request for supplemental appropriation. 4, Information Update. (10 rains.) 5. Council Reports. (10 rains.) g, Other. (10 rains.) 7, Adjournment ~ 4:10 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGH~ 1111111 THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY,11125I97, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 1212197, BEGINNING AT 2.00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 1212197, BEGINNING AT 7:30 P.M. IN TOV COUNCIL CHAMBERS. 1111111 Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information. C:L4GENDA. WS VAIL TOWN COUNCIL WORK SESSION TUESDAY, NOVEMBER 25, 1997 8:30 A.M. IN TOV COUNCIL CHAMBERS AGENDA 8:30 a.m. bus leaves Municipal Building for Keystone. 1. Lionshead Redevelopment Master Plan -- Stage III -- Tour of Keystone's Bob McLaurin River Run. Discussion of urban design principles and mass/bulklheightl David Kenyan setback issues in a real situation, the River Run at Keystone Ethan Moore development. (2 hrs.} ACTION REQUESTED OF COUNCIL: Tour and discussion, only BACKGROUND RATIONALE: The purpose of this tour of River Run at Keystone is to experience what an award-winning site plan looks like once constructed and how it feels, as a user, to stand in the heart of it. It is an opportunity to take urban design principles off paper and experience what they mean in a real situation --what works well and what does not. We can apply that experience in future meetings on the alternative Master Plan concepts being discussed for Lionshead Redevelopment. 2. Tour of Keystone's Employee Housing developments. (2 hrs.} Andy Knudtsen Jack Lewis ACTION REQUESTED OF C_ OL1NC_ IL: TOUR AND DISCUSSION, ONLY. BACKGROUND RATIONALE: The purpose of this tour of Keys#one employee housing is to understand how different types of housing needs can be addressed -- examples of both "dorms" and "suite housing" will be shown on the tour. Bath have been cited as good avenues to effectively address seasonal housing. By touring Keystone's projects, we hope to expand our knowledge base of past efforts and learn from their experience. 2:00 p.m. Work Session in Council Chambers. 3. Swearing in of New Council Members. (5 mins.) Lorelei Donaldson ACTION REQUESTED OF COUNCIL: All four of the newly elected Council Members will be asked to stand and raise their right hands as Lorelei administers the oath. 4. Town Council Organizational Meeting: (1 hrs.} Selection of MayorlMayor Pro-Tem. ACTION REQUESTED OF COUNCIL: As much discussion desired may take place regarding these elections. Council Members will adjourn to the small conference room. At the point in time the discussion is ended, a motion should be made to the effect: "I move that be elected as Mayor of the Town of Vail far a two year term which ends at the organizational meeting held by the new Council after the regular municipal election in November, 1999." There should be a second to the motion, and then the entire Council is to vote "yes" or "no". Election of the Mayor Pro-Tem should follow the same procedure with the works "Mayor Pro-Tem" substituted for "Mayor" in the motion. Appointment of Two Year Election Committee. ACTION REQUESTED OF COUNCIL: Approveldeny the potential Election Commission members as presented. BACKGROUND RATIONALE: Section 2,5 ofi the Charter provides for two registered electors within the Town of Vail to be appointed to the Election Commission for a period of two years and to serve without compensation. The Town Clerk is the chairman of this commission. The appointment occurs following each regular municipal election. SSAFF RECOMMENDATION: Appoint Karen Morter and Mary Jo Allen. iii, Appointment of Municipal Judge. ACTION REQUESTED OF COUNCIL: Buck Allen has served as the Town of Vail Municipal Judge since 1979. The Charter provides the Municipal Judge should be appointed for a two year term. The suggested motion would be: °I move that be appointed as Municipal Judge of the Town of Vail for a two year term until the organizational meeting held by the new Council after the election in November, 1999". The motion should be seconded and voted on by Council. iv, Committee Appointments: a. Northwest Colorado Council of Governments Board. ACTION REQUESTED OF COUNCIL: Sybill Navas has served as the Board Member on NWCCOG. Although in the past there has been an alternate for this position, for the past two years there has not. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council on the Northwest Colorado Council of Governments Board of Directors," The motion should be seconded and voted by the Council. The appointment of the Alternate will be similar. Sybil) Navas would like to continue to serve on this committee. b. Water QualitylQuantity CommitteelNWCCOG Member. ACTIDN REQUESTED OF COUNCIL: Sybill Navas has served as the Council's representative on this committee. Although in the past there has been an alternate for this position, for the past two years there has not. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vaif Town Council on the Appointment Committee to QualitylQuantity Committee) NWCCOG." The motion should be seconded and voted by the Council. The appointment of the Apprentice will be similar. Sybill Navas would like to continue to serve on this committee. c. Vaif Valley Tourism & Convention Bureau. ACTION REQUESTED OF COUNCIL: Bob Armour has served as the Board Member an the VVT&CB Board. Rob Ford has served as the Alternate. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council on the Vail Valley Tourism & Convention Bureau Board of Directors." The motion should be seconded and voted by the Council. The appointment of the Alternate will be similar. 2 A Town Council member is required. Meetings are held the third Wednesday of every other month, approximate hours 9:00 a.m. - 11:00 a.m. The time commitment is 2 to 3 hours every other month. Rob Ford is willing to continue as the alternate. d. Colorado Association ofi Ski Towns Member and Alternate. ACTION REQUESTED OF COUNCIL: Bob Armour has served on the Executive Board of CAST and is the President of CAST. Bob Mcl_aurin has served as the Secretary. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council fior the Colorado Association of Ski Towns." The motion should be seconded and voted by the Council. Meetings are held every other month around the State. There is no set date or time limit. The Mayor should serve on this, with the Town Manager. e. Vail Recreation DistrictlTown Council Subcommittee ACTION REQUESTED OF COUNCIL: Kevin Foley and Rob Ford have served as Town Council representatives on this committee. After discussion of this item, a motion should be made as follows: "I move that and be appointed to represent the Vail Town Council on the VRD1Town Council Committee." The motion should be seconded and voted on by the Council. Meetings are held on the second Tuesday of the month at 9:00 a.m. at the Vail Golf Course -Krueger Room. A Council member should sit on this committee. Kevin Foley and Rob Ford would like to continue on this committee. f. Special Events Committee. ACTION REQUESTED OF COUNCIL: Sybil) Navas has served as Town Council representatives on this committee. After discussion of this item, a motion should be made as follows: "I move that be appointed #o represent the Vail Town Council on the Special Events Committee." The motion should be seconded and voted on by the Council. Meetings are held as needed. The meetings run about two hours. Sybil) would Pike to continue on this committee. g. Bravo) Colorado Board. ACTION REQUESTED OF COUNCIL: Kevin Foley has served as Town Council representative on this board. After discussion of this item, a motion should be made as follows: "! move that and be appointed to represent the Vail Town Council on the Bravo! Colorado Board." The motion should be seconded and voted on by the Council. This board meets quarterly for 2 to 3 hours and a Council member is required. Rob Ford would be willing to serve on this committee. h. Eagle County Recreation Authority. ACTION REQUESTED OF COUNCIL: Paul Johnston and Ludwig Kurz have served as the Council's representative on this committee. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council on the Eagle County Recreation Authority Committee." The motion should be 3 seconded and voted by the Council. The appointment of the Alternate will be similar. Meetings are held on the first Thursday of each quarter. Ludwig would like to continue serving on this committee. i. Town of Vaif Housing Authority. ACTION REQ 1l~ST~D OF COUNCIL: Mike Jewett has served as the Council's representative on the Authority. Although in the past there has been an alternate for this position, for the past two years there has not. After discussion of this item, a motion should be made as follows; "1 mane that be appointed as the representative of the Vail Town Council on the Vail Housing Authority." The motion should be seconded and voted by the Council. The appointment of the Alternate will be similar. Meetings generally are held once a quarter within a one hour time frame. There is the potential for more time when there are special projects. j. Channel 5 Vail Valley Community Television Board. ACTION REQUESTED OF COUNCIL: Sybill Navas has served as the Council's representative on this board. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council on the Channel 5 Vail Valley community Television Board." The motion should be seconded and voted by the Council. Meetings are held the first Tuesday of every month at 7:DD a.m. k. Vail Valley Arts Council. ACTION REQUESTED OF COUNCIL: Sybill Navas has served as the Council's representative on this committee. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council an the Vail Valley Arts Council." The motion should be seconded and voted by the Council. Meetings are generally held the third Thursday of each month and last for approximately one and one-half hour. ff you are interested in serving on this Council, please call Jean Graham who is on their nominating committee at 949-4610. They are interested in having a Vail Council member at their meetings. Ludwig would like to serve on this committee. I. Art In Public Places. ACTION REC~STED OF COUNCIJ~: Kevin Foley has served as the board's representative on this committee. After discussion of this item, a motion should be made as follows: `'I move that be appointed as the representative of the Vail Town Council on the Art In Public Places board." The motion should be seconded and voted by the Council. Meetings are held the second and fourth Thursday of each month with meetings generally from 8:30 a.m. to 1D:00 a.m. A Council member is required by ordinance. m. Mauri Nottingham Environmental Award. ACTION REQUESTED OF COUNCIL: Bob Armour has served as the Council's representative on this committee. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town 4 Council on the Mauri Nottingham Environmental Award Committee." The motion should be seconded and voted by the Council. Meetings are held twice a year in the spring. A Council member is required. n, Vail Valley ExchangeIsis#er Cities. ACTION REQUESTED OF COUNCIL: Sybill Navas has served as Town Council representatives on this committee. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council on the Vail Valley Exchange Committee." The motion should be seconded and voted by the Council. Meetings are held randomly throughout the year. A Council member is required. Sybill would like to continue to serve on this committee. o. Eagle County Regional Transportation Authority. ACTION REQUESTED OF COUNCIL: Kevin Foley has served as Town Council representative on this authority with Rob Ford as the Alternate. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council on the- Regional Transportation Authority." The motion should be seconded and voted by the Council. The appointment of the Alternate wilt be similar. Kevin Foley would like to continue to serve on this authority, as well as Rob Ford as the alternate. A Town representative must be present at every meeting. p. Ford Park Management Plan. ACTION REQUESTED OF COUNCIL: Rob Ford has served as the Council's representative on this committee. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council on the Ford Park Management Plan Committee." The motion should be seconded and voted by the Council. Through the approved Ford Park Management Plan, quarterly meetings have been set. A Council member's presence would be appreciated. Rob Ford would like to continue serving on this committee. q. The Chamber. ACTION REQUESTED OF COUNCIL: Sybill Navas has served as the Council's representative on this committee. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council on the Chamber Committee." The motion should be seconded and voted by the Council. The Chamber meets the third Friday of each month. Sybill would like to continue to serve on this committee. r. Open SpacelCharter Committee. ACTION REQUESTED OF COUNCIL:. Sybill Navas has served as the Council's representative on this committee. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council on the Open Space Committee." The motion should be seconded and voted by the Council. 5 s. Colorado Ski Museum and Ski Hall of Fame. Ludwig Kurz has served as the Council's representative on this committee. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Tawn Council on the Colorado Ski Museum and Ski Hall of Fame." The motion should be seconded and voted by the Council Ludwig would like to continue serving on this committee. 5. Discuss Cancellation of the Council Meetings of December 23rd and Pam Brandmeyer 30th, 1997. {5 mins.) 6. PEGIDRB Review. (15 mins.} 7. Vail Village Loading & Delivery Selection of Short-Term Improvements. Bola McLaurin (40 mins.} Greg Morrison Larry Grafel ACTION REQUESTEp OF COUNCIL: Review, then approve or modify Greg Hall final recommendations as needed. Suzanne Silverthorn Dick Bauman BACKGROUND RATIONALI_: A list of final recommendations far Jennifer Linden short-term improvements to the Vail Village Loading and Delivery Dean Yocum problem has been compiled for Council consideration by MK Centennial Engineering. These recommendations are based on ideas that have been brain stormed during a series of meetings involving merchants, commercial property owners, delivery companies, delivery drivers, hoteliers, Village residents and others impacted by this issue. Once the short-term recommendations are implemented, Centennial will focus its work on analysis of long-term ideas. 8. Information Update. {40 mins.) 9. Council Reports. (10 mins.} 10. Other. (10 mins.} 11. Adjournment - 4:40 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROX{MATE AND SUBJECT TO CHANGE) 1llllll THE NEXT VAfL TOWN COUNCIL REGULAR WORK SESSION WILL 1i31r ON TUESDAY, 1212197, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCfL REGULAR WDRK SESSION WILL BE ON TUESDAY,1219l97, BEGINNING AT 2;00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 1212197, BEGINNING AT 7:30 P.1111. IN TOV COUNCIL CHAMBERS. 1111111 Sign language interpretation available upon request with 24 hour notification. Please call 479=2332 voice or 479-2356 TDD far information. C:ViGEN~A WS@ VAiL TOWN COUNCIL WORK SESSION TUESDAY, DECEMBER 2, 1997 2:00 P.M, AT TOV COUNCIL CHAMBERS AGENDA NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Counci! will consider an item. 1. Site Visit and Appeal of a Planning and Environmental Commission Mike MalNca approval of a conditional use permit, to allow for a Bed & Breakfast William Miller operation, located at 1477 Aspen Grove Lanell_ot 3, Block 2, Lionsridge 4th Filing. Property Owner: William Miller. Appellant: Lionsridge Subdivision Filing #4 Homeowner's Association, Thomas Hughes, President. (30 mins for site visit130 mins far appeal) ACTION REQUESTED OF COUNCIL: Uphold, overturn, or modify the Planning and Environmenta{ Commission decision. BACKGROUND RATIONALE: On October 27, 1997, the Planning and Environmental Commission unanimously approved, by a 4~1-1 vote (Gene Uselton opposed and Ann Bishop recused), a request for a conditional use permit to allow for a Bed & Breakfast operation. Please see the enclosed memorandum from the Community Development Department to the Planning and Environmental Commission, dated October 27,1997, for details of the request. The appellant's statement is also included in the Council packet. STAFF RECOMMENDATION: Staff recommends that the Town Council uphold the Planning and Environmental Commission decision. 2. Consider a request to modify the Town of Vail debris flow hazard maps to Russell Forrest indicate approved mitigation on a portion of 2645 Bald Mt. Road, Lot 10, Block 2, Vail Village 13th Filing. (30 mins.} ACTION REQUESTED OF COUNCIL; Approve or deny approve a request to modify the Town of Vail Debris Flow maps to indicate approved mitigation on a portion of 2645 Bald Mt. Road, Lv# 10, Block 2, Vail Village 13th Filing. BACKGROUND RATIONALE: in 1984 a debris flow occurred in the Bald Mt neighborhood. In 1984 after the first debris flow, the owner of Lot 10, Block 2, Vail Village 13th Filing created a berm to mitigate future debris flow events. The property is located in what is currently delineated as a high debris flow hazard designation. Mr. Nicololas Lampiris, a pro#essional geologist, has reviewed the mitigation and the debris flow hazard on Ms Notts property. Mr. Lampiris concluded that Ms Nvtt's home is `but of the Debris Flow Line because the line will fallow the bottom of the trench to delineate the lower reaches of #his hazard in this area." Approved mitigation in this case, based on Mr Lampiris's letter, means that there is no debris flow hazard on that area of Lot 10, Vail Village 13th Filing below (south) of the center line of the ditch as long as the ditch is properly maintained. This mitigated area includes the area where Ms Nott's existing home is located. The area above {north) the center line of the ditch remains in a high hazard debris flow area. STAFF RECOMMENDATIONS: Approve this request to modify the Town of Vail Debris Flow maps to indicate approved mitigation on a portion of 2645 Bald Mt. Road, Lot 10, Block 2, Vail Village 13th Filing. 3. LIONSHEAD REDEVELOPMENT MASTER PLAN -- STAGE THREE Susan Connelly Debrief re: 11125 tour of River Run at Keystone and discussion of urban David Kenyon design principles and height, setback, site coverage, street orientation, Ethan Moore etc. (Introduction to pertormance zoning) (1 hr.} ~~T1QN RFOUESTED OF COUNCIL: piscussion, only. BACKGROUND RATIONALE: The purpose of the tour of River Run at Keystone was to experience what an award-winning site plan looks like once constructed and how it feels, as a user, to stand in the heart of it. It was an opportunity to take urban design principles off paper and experience what they mean in a real situation -- what works well and what does not. In today's work session, Council will share its reactions to what it experienced at River Run and begin the discussion of performance zoning and how it might relate to Master Plan concepts being discussed for Lianshead Redevelopment. 4. Discussion of Ordinance No. 22, Series 1997, An ordinance amending George Ruther Sections 18.54.050()}1-5 and 18.28.040 of the Municipal Gode of the Town of Vail to exempt outdoor lighting which is 18" or less above grade and is either a full cutoff fixture or has maximum source lumens of 400 {equivalent to a 40-watt bulb} from the total number of lights permitted per residential lot, and to permit accessory uses to be conducted outside in the Commercial Service Center {CSC) Zone District, subject to the issuance of a conditional use permit, pursuant to Chapter 18.60. {20 mins.} ACTION RI,~QUEST~D OF COUNCIL: Discuss Ordinance No. 22, Series of 1997 that will be read at this evening's meeting. 6ACKGROUND RATfONALE; On September 29, 1997, Fri#zlen, Pierce, Briner Architects, submitted an application to amend the Zoning Code to exempt certain types~of outdoor lighting from the regulations outlined in Section 18.54.050 (J} 1-5 (Design Guidelines, outdoor lighting). On October 27, 1997, the Planning and Environmental Commission voted unanimously {6-0) to recommend approval of the requested amendment to Town Council. Additionally, the Town Council has directed staff to amend the Zoning Cade to allow accessory uses to be conducted outside in the CSC Zone District, subject to the issuance of a conditional use permit, pursuant to Chapter 18.60. Council's direction is a result of a recent request to allow a batting cage to be operated outside at Gorton's Saloon as an accessory use. A copy of the staff memorandum to the Planning and Environmental Commission, dated 10127197, and the draft meeting minutes have been attached for reference. 5. Information Update. (10 mins.} 6. Council Reports. (10 mins.} 7. Other. (10 mins.} 8. Adjournment - 5:35 p.m. 2 NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE} Illlill THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 1219!97, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 12116197, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUI=SDAY, 12116197, BEGINNING AT 7:30 P.M. IN TOV COUNCIL CHAMBERS. 1111111 Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information. C:hAGENDA.4N5 3 PUBLIC NOTICE VAIL TOWN COUNCIL MEETING SCHEDULE (as of l I /26/97) DECEMBER, 1997 In an attempt to respond to scheduled meeting demands, as well as adhere to mandated ordinance and charter requirements, Council meetings are scheduled at the following times: EVENING MEETINGS Evening meetings will continue to be held on the first and third Tuesday evenings of each month, starting at 7:30 P.M. These meetings will provide a forum for citizen participation and public audience for conducting regular Councii business. , WORK SESSIONS Work sessions, which are primarily scheduled for Council debate and understanding of issues before the Council, will now be scheduled to begin at 2:001'.M. (unless otherwise noted) on every Tuesday afternoon. THE DECEMBER. 1997. VAIL TOWN COUNCIL MEETING SCHEDULE IS AS FOLLOWS: Tuesday. December 2. 1997 Work session............ 2,:00 P.M. (starting time determined by length of agenda) Evening meeting......... 07:30 P.M. Tuesdav. December 9. 1997 Work session............ `1:00 P.M. {starting time determined by length of agenda) Tuesdav. December 16. 1997 Work session............ 2:00 P.M. (starting time determined by Eength of agenda) Evening meeting......... 07:30 P.M. Tuesdav. December 23. l 9~7 No work session............ (Due to Holidays) Tuesdav. December 30. 1997 No work session............ (5th Tuesday of the month} TOWN OI= VAIL Pamela A, Brandmeyer AssistantTown Manager Sign language interpretation available upon request with 24 hour notification. Please cal! 479-2332 voice or 479-2358 TDD far information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, DECEMBER 9, '1997 2:00 P.M. AT TOV COUNCIL. CHAMBERS AGENDA NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Site Visit and Discussion of Rockfall Mitigation for Booth Falls Russell Forrest Townhomes located on Lot 1, Block 2, Vai! Village 12th Filing. {30 min. John White site visit, 40 min. discussion) (Colorado Geological Survey) ACTION REQUESTED OF COUNCIL: Review the proposed mitigation plan and determine whether the Townhomes can use Tawn of Vail land to construct the mitigation BACKGROUND RATIONALE: The purpose of this work session is to review the hazard mitigation plan for the Booth Falls Townhomes and to ask the Town Council's approval for the use of the Town of Vail land for the construction of the mitigation. On July 7th, 1997 a work session was held to determine how this mitigation should be funded and the process for completing the design and construction of the wall. It was decided that the homeowners would finance the construction of the wall themselves. The Town committed up to $20,000 to assist with the design of the wall. The proposed mitigation involves constructing two walls to mitigate the rockfall hazard on the property owned by the Booth Falls Homeowners Association. The primary wall is 360 ft long, 12 ft high, and 12 ft thick The second wall, directly south of the road accessing the water tank, is 60 ft long, 8 ft high, and 10 ft thick. Approximately 120 feet of the primary wall will be located an Parcel I" which is zoned General Use. This a parcel of land the Town will by acquiring from the U.S. Forest Service in the land exchange. An environmental impact report has been prepared, which the Planning and Environmental Commission unanimously approved an November 10, 1997, that reviews the proposed action and potential impacts of the wall. STAFF RECOMMENDATIONS: Approve the use of TOV land for the creation of rockfall mitigation for the Booth f=alls Homeowners Association. 2. PECIDRB Review. {15 mins.} 3. LIONSHEAD REDEVELOPMENT MASTER PLAN -- Status Report and Susan Connelly Introduction to "Performance Zoning". (1 hrs.} Bob McLaurin Ethan Moore ACTION REQUESTED OF COUNCIL: DISCUSSION, ONLY. (of Design Workshop, Inc.) BACKGROUND RATIONALE: At its work session on December 2nd, Council mentioned a desire for clarification of steps of the master planning process and prior decisions which form the foundation for additional decisions in this and subsequen# stages of the master planning process. The purpose of today's discussion is to revisit what a master plan is, how this redevelopment master planning process started, what has happened to date, where we are now, and what decisions must be made if the Lionshead Redevelopment Master Plan process is to continue. The concept of "performance zoning" will be introduced in the context of one of the outstanding issues to be addressed. NO ACTION IS REQUIRED TODAY. Please review the attached memo and be prepared to request additional clarification, if necessary. 4. Information Update. {14 mins.) 5. Council Reports. (10 mins.} 6. Other. {10 mins.) 7. Executive Session -Negotiations. (30 mins.) 8.. Adjournment - 5:25 p.m. NOTE tlPCQMING MEETING START TIMES BELOW: BALL TIMES ARE APPROXIMATE ANC SUBJECT TO CHANGE) 1111111 THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY,12116197, BEGINNING AT 2:00 P.M. iN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY,1I6198, BEGINNING AT 2:00 P.NJS IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 12116197, BEGINNING AT 7:30 P.I~ IN TOV COUNCIL CHAMBERS. 1111111 Sign language interpretation available upon request with 24 hour notification. Please caR 479-2332 voice or 479-235fi TDD for information. C:VIGENDA.WS 2 VAiL TOWN COUNCIL WORK SESSION TUESDAY, DECEMBER 16, 1997 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Dick Duran - 20 Year Anniversary. (5 mins.} 2. Mike McGee - 20 Year Anniversary. (5 mins.) 3. Presentation of investment Report. {15 mins.) Christine Anderson ACTION REQUESTED OF COUNCIL: None -information only. BACKGROUND RATIONALE: The Town's investment policy requires an annual presentation by Finance staff to the Town Council. 4. LIONSHEAD REDEVELOPMENT MASTER PLAN -- Review Master Susan Connelly Pian Elements and Determine Additional Outreach Holiday Schedule. Bob McLaurin (1 hr.) ACTION REQUESTED OF COUNCIL: Review in preparation for action at the evening meeting. BACKGROUND RATIONALE: At the Oct. 13 PEC meeting, action on the 14 Master Plan framework elements were forwarded to Council for consideration. This is an opportunity to revisit the 14 elements, with emphasis on the five outstanding issues discussed at the Dec. 9 work session. in addition, Council members have expressed interest in creating an expanded outreach program to reach property owners who will be here for the holidays. 5. Information Update. (10 mins.) E. Council Reports. (10 mins.) 7. Other. (10 mins.) $. Adjournment - 3:55 p.m. NOTE UPCOMING MEETING START TIMES BELOW: {AI.L TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) Illilll THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 116198, BEGINNING AT Z:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 111319$, BEGINNING AT 2:D0 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 116198, BEGINNING AT 7:30 P.M. IN TOV COUNCIL CHAMBERS. Illllll Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information. C:VIGENDA. WS PUBLIC NOTICE VAiL TOWN COUNCIL MEETINGS T~aesdav. December 23 & 30. 1997 Work session .................... NO MEETING DUE TO HOLIDAYS AND 5TH TUESDAY OF THE MONTH. Sign language interpretation available upon request with 24 hour notification. Please calf 479-2332 voice or 479-2356 TDD for information.