Loading...
HomeMy WebLinkAbout1997-09-02 Support Documentation Town Council Evening Session VAIL TOWN COUNCIL EVENING MEETING TUESDAY, SEPTEMBER 2, 1997 7:30 P.M. IN TOV COUNCIL CHAMBERS AMENDED AGENDA NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. CITIZEN PARTICIPATION. (5 mins.) 2. Proclamation No. 3, Series of 1997, a Proclamation Recognizing the Bob Armour Achievements of Mike Kloser. (5 mins.) 3. Ordinance No. 16, Series of 1997, an ordinance Amending the Charter of Tom Moorhead the Town of Vail, Colorado, to Change the Designated Town of Vail Regular Municipal Election Date and to Allow Notification of the Sufficiency of Initiative or Referendum Petitions to be Sent to the Petitioner's Committee by Certified Mail. (15 mins.) ACTION REQUESTED OF COUNCIL: Approve, modify, deny Ordinance No. 16, Series of 1997 on first reading. BACKGROUND RATIONALE: In the fall of 1995, following the regutar Municipal election Council requested staff to put forward an amendment to the Charter to change our regular Municipal election date to coincide with the Eagle County Coordinated Elections. The second issue relates to certified mail as opposed to Registered Mail. The process for sending Registered Mail is convoluted and complex. Certified Mail insures to the same degree receipt of documents and will simplify the process. ACTION REQUESTED OF COUNCIL: Approve Ordinance No. 16, Series of 1997 on first reading. 4. Resolution No. 16, Series of 1997, a resolution adopting an Tom Moorhead Intergovernmental Agreement Between the Eagle County School District Mike Rose RE 50J and the Town of Vail to Secure Seasonal Housing for the Benefit of Employees. (15 mins.) ACTION REQUESTED OF COUNCIL: Adopt Resolution No. 16, Series of 1997. BACKGROUND RATIONALE: Through discussions and negotiations with local rental housing complexes, it has been determined that the Town of Vail and the Eagle County School District RE 50J could through a cooperative effort effectively reserve housing to occupied by their individual employees. It is contemplated at this time that Master Leases will be executed pursuant to the Intergovernmental Agreement at Timber Ridge and Lake Creek. The Town and the School District will independently determine how many units are necessary to assist in fulfilling housing needs for employees. The discussion at this time involves two or three units at each location. Each of the entities will independently determine terms and conditions by which they will be offered to their employees. Each entity will be responsible for any costs incurred in providing housing to their individual employees. The initial term of this agreement is for one year and it will be automatically renewed unless terminated by either party. STAFF RECOMMENDATION: Adopt Resolution No. 16, Series of 1997. 5• Town Manager Report. (10 mins.) 6. Adjournment - 8:20 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) I I I I I I I THE NEXT VAIL TOWN COUNCIL SPECIAL WORK SESSION WILL BE ON TUESDAY, 9/9197, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 9/16197, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING I WILL BE ON TUESDAY, 9116/97, BEGINNING AT 7:30 P.M. IN TOV COUNCIL CHAMBERS. I I I I I I I Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information. C:WGENDATC . ~ COUNCIL FOLLOW-UP TOPIC QUESTIONS FOLLOW-UP SOLUTIONS 1997 BOB/MIKE M/DOMINIC: Research the following:1) Pull 1) Staff has maps showing potential exclusions from parking pay-in-lieu. 06/04 PAY IN LIEU PARKING together a list of properties in CCI and CCII that have access (i.e., properties with access); 2) Staff is analyzing the overall parking to public ROW, to exclude their eligibility for pay-in-lieu requirements for CC1, CC2, and West Vail. Staff has met with Ed Del parking; 2) Analysis of the TOV's current parking Duca who has a shared parking model which gives a more specific requirements; compare CCI & CCII to West Vail; and 3) approach to analyze parking requirements based on the peculiarities of Discuss parking analysis with Ed Del Duca of NWCCOG and Vail. Staff is determining if we should enter into a contract with.Ed to the Town of Avon. analyze parking the Village and elsewhere; 3) Staff is also researching thi creation of Parking Overlay Zone covering an area from West Day Lot to Ford Park (Vail core pedestrianlin-town shuttle area) and developing parking regulations specific to that area. The model developed by Ed Del Duca could help with this analysis. 07/15 LOADINGJDELIVERY INFRA- SUZANNE/BOB/LARRYIGREG/TOM/SUSAN: Council 7122197 - Council approval of problem statement, time table. STRUCTURE MANAGEMENT PLAN requested to exclude large delivery trucks and semi's from Mid - August - Community meetings. the Village and Lionshead. 9/7197 - Experimentation. 11/15/97 - Im lementation. September 2, 1997, Page I 08l05 ANIMAL CONTROL GREG M: Investigate transferring animal control from the I met with Jack Ingstad on 8-20 to discuss our Animal Control contract. current county contract to a TOV department. Grave Jack Confirmed that we are paying for, and suppose to be receiving 600 concerns were expressed re: the quality antllor level of "patrols" per year. He defines "a patrol" as one animal control officer seroice we are receiving. Specific areas cited were: cruising Vail neighborhoods for several hours, a sweep of the town if you Matterhorn, Booth Falls Road to the trail head; and Geneva will. 600 patrol per year averages 1.6 patrols per day. Drive. The current contract with the county stipulates 600 randomly selected patrols, consisting of inspection tours and Jack stated that we have not been receiving that average, instead he responding to complaints. Coverage for an annual price tag estimates that we probably have been receiving one patrol every other day of $23,703.60, plus $25lincident responding to on-call or 183 patrols per year. He stated that he does not have any reliable exact emergencies. Staff will study the opportunities to combine figures to give us due to inaccurate record keeping by Animal Control in the various code enforcement issues with this coverage, as well past. as financial implications to the Town. I asked him for, and have received, costs estimates of various service i levels for 1998: 600 (1.6 per day) patrols per year $30,490 , 730 (2 per day) $37,267 1,095 (3 per day) $55,334 In addition, I asked for costs of dedicated full time Vail Animal Control Officers on a contract basis: 1 position $56,464 + $14,464 vehicle costs 2 positions $112,928 + same vehicle costs These officers would not be available to write parking tickets or do any other type of code enforcement. I'll continue to prepare estimates of increasing our code enforcement to assume animal control duties. ' September 2, 1997, Page 2 , ' t 08/26 SKI STORAGE IN LIONSHEAD BOB: As a follow up to the action taken last week re: ski Bob has drafted a letter (at your places this afternoon) to VA to request storage, Council has requested the following information as it they provide the informationldata Council has requested. pertains to Lionshead: 1. What is the actual number of ski lockers available in the LH area? 2. From a guestlservice perspective, Council is interested in determining how the void of 700 past lockers provided through VA will be filled from existing inventory, and potentially, what next steps should be studies to provide this essential skier seroice? ~ ~ September 2,1997, , Page 3 4VAIL TOWN OOffice of the Town Manager , 75 South Frontage Road ~ Yail, Colorado 81657 970-479-2105/Fax 970-479-2157 0 0 A D 0 TM MEMORANDUM TO: Vail Town Council FROM: Robert W. McLaurin, Town ManagerK-- DATE: August 29, 1997 RE: Capital Projects As you are aware, we will be reviewing and discussing the Capital Projects Program at the Council meeting on Tuesday afternoon. Attached to this memo is a proposed five year capital plan for the Town. Although we have programed projects out for the five year period, the principle purpose of Tuesday's discussion is to focus on the 1998 Capital Program. The 1998 Capital Program is estimated to be approximately $8.7 million. As indicated on the attached schedule the major projects that have been proposed to be funded in 1998 include replacing 8 buses for $2.1 million ($1 million will come from a USTA grant). Additionally, we have provided funding to replace and snowmelt the top deck of the TRC, the central stairs coming down to Slifer Plaza, and Slifer Plaza to the Covered Bridge. We have also funded replacement of the pavers around Check Point Charlie and an overlay of Gore Creek Drive and the Willow Bridge Road. There are no major streets projects funded in the 1998 budget. However, we have provided funding to complete the design of Lionsridge Loop which is anticipated to be constructed in fiscal year 1999. We have also enclosed a copy of the RETT budget. This document lists projects in order of the priority established by the staff. We have not listed these projects by fiscal year. We believe this format will facilitate a discussion of the Council's priorities. I hope this gives you a brief overview of the proposed Capital budget. We look forward to discussing this with you on Tuesday. RWM/aw Attachment RECYCLED PAPER . CAPITAL PRO.IECTS FUND SUMMARY OF REVENUE AND EXPENUITURES 1997-2002 . 1997 1998 19992000 2001 2002 Revenue: tialesTax 6.538.379 6.643,000 6.908.720 7,081,439 7.253,474 7.439.936 Lifi Tax County Sales Tax Shared Project Costs 80,000 RETT L.oan Payment 1,000,000 I,000,000 Grant - Vail Commons Intiaslructure 225,000 Vail Commons Cotmn Lease 41.500 50.000 50.000 $$,000 60,000 60.000 I ederal grants - Busses 1.000.000 West Vail Interchange Reimbursement Parking Reiinb Transfer frmn other Funds 0 220.000 Interest Income &Other 200.000 100.000 100.000 100.000 100.000 100.000 "1'otal Revenue 8,134,879 9,013,000 7,058,720 7,236,438 7,418,474 7,599,936 Equtproent Purchases Fire'Truck Replacement 377.000 Fire Truck Addition 377.055 Pirc Truck Rebuild 100,000 New Clpital lieavy 13yuipment 110,500 85,000 Repower Buses 90.000 47.000 66.000 52.000 152,000 Replace Buses 62.000 2.124.314 2.020.000 1.521,000 Coirputer Replacement 600,000 Malnteuance Reconstrucl Muni I3uilding Parking 50,000 Strcet 1=urniture Replacement 10.000 10,000 10,000 Bus Shelter Replacement Program 15,000 I5,000 15,000 20,000 20,000 Capital Street Maintenance 338,000 450.000 275.000 200.000 1.133.000 976.000 Faciliry Capital 106A00 146.000 138.000 129.000 142.000 132.000 Street Keconstructlon Golf Course 10,586 Matterhorn Lionsridge Arca 50,000 2,738,400 Vail Valley Drive 2,613,917 East Vail - Bridge Rd 13ast Vail - Meadow Iane... Glen L,yon Streetscape Projects Seikerl Circle 95,000 521000 AIPP Seiterl Circle 20,000 Dobson/Library Plaza -Chutc 49.441 1999 Chainpionship Enhancemcnts 100,000 Slifer Plaza - 8ast Meadow Dr 1,197,500 Check Point Charlie 250,000 1leat TRC Stsirs & Uppc:r Plaza 950,000 Villagc Overlays 80,000 W Drive ( Cost Sh1re w/ VA) 350,000 Butldings & Improvements Town Shop lirprovements 716,999 2,100,000 1.725,000 PW Building Remodel 644,000 485,000 Renovation of the "1'ransporlation Ccnter 118,991 Vail FireStation 1,430,000 Police Department Space Gxpansion 10.446 Brldge Construcdon Pulis E3ridge 22,153 Contlnued 5CIPQ.WK4 1 08/29/97 ' CAPITAL. PRO.IECTS FUND SUMMARY OF REVENUE AND EXPENDITURES 1997-2002 1997 1998 1999 , 2000 2001 2002 , Other hnprnvements ADA Coinpliance 25.000 25A00 25A00 25.000 25.000 25.000 Street Light Lnprovement Program 40,000 40,000 40.000 40.000 40,000 40,000 Drainaga Lnprovetnents 110.000 121.000 164.000 140.000 147.000 Fiber Optic Conne.ction 15A00 15,000 15,000 15,000 Christmas Lights 30,000 40,000 Vail Commons Grant (Pass Thru) 225,000 Hclipad hnprovements 6.600 Interchange Improveroents West Vail Interchangc 9,500,000 Vail CoiTUnons Road Improvements 400,000 Main Vail Interchange Lnprovements 42.299 Master Planning Loading & Delivery Study 25,000 Fire Station Study 14,000 TO'tAL OF THE ABnVE PRnJCC'I'S 9921,904 6,742,:314 5,626,400 2,805,055 6,140,917 4,571,000 'I'ranster to Parking- Deficit 3$8,746 468,804 398,173 427,240 Transler to Housing Fund 1,353,573 Transter for Debt Setvice 1,313,227 1,462,247 1,571,684 2,073,905 2,171,61 I 2,166,622 'Cotal Expenditures 12,588,704 8,205,061 7,586,830 51347,764 8,710,701 7,164,862 ReveoueOver(Under)Expendimres (4,453,82$) 307,939 (528,110) 1.888,674 (1,292,227) 435,074 Beginning Fund Balance 4,556,536 102,711 910,650 382.540 2.271.214 978,987 q Endins Fund Balance: . 102,71:1.'' 910,650 382,54~ 2,271,214: 9.7~$;987 1,414;061 5CIP8.WK4 2 08/29/97 REALESTATE TRANSFER PROJECTS AMOUNT 1. OPEN SPACE ACQUISITION/MASTERPLANNING 1. COLP Parcel #4, North Trail easement 3,000 2. COLP Parcel #2, North of Vail Ridge 25,000 3. COLP Parcel #20, acquisition costs from VA donation 10,000 4. Matterhorn Neighborhood Park property, Lot 15. 150,000 5. COLP Parcel #6, Intermountian Lot 14, (Nat. Hertiage) 1,300,000 6. COLP parcel #7, Lot 35 Buffehr Creek 180,000 7. COLP Parcel #18, Vail Potatoe Patch 500,000 8. COLP Parcel #44, unplatted south of Bighorn 800,000 9. COLP Parcel #NA, unplatted south of Meadow Lane 20,000 B. Community-wide Park Masterplan 75,000 (Vail Tomorrow recommendation) II. PARK DEVELOPMENT PROJECTS A. Donovan Community Park. 14.3 acre, i 1,473,600 B. Buffehr Creek Park expansion. 0.90 acre, i 92,800 C. Dowd Junction Park. 3 acre acre, iii 196,900 D. Pitkin Creek Neighborhood Park, .33 acre, i 34,100 F. Bald Mtn Community Park, Tract A, 11.8 acre, ii 969,000 G. Arosa Neighborhood park. 3.7 acre, i 381,400 H. Matterhorn Neighborhood park. .33 acre, i 34,100 1. Stephens Park phase 3, .5 acre, i 51,500 III. FORD PARK IMPROVEMENTS PER '96 MASTERPLAN A. Frontage Road Main Entry improvements 1,158,000 B. Interior pedestrian path 324,000 C. Parking area reconstruction and paving 975,000 D. East Access Road reconstruction. 414,500 E. Manor Vail Bridge improvements 162,000 F. Soccer Field/Education Center stairway, metal struct 67,200 G. Central Trash collection building 104,700 IV. REC PATH/TRAIL DEVELOPMENT PROJECTS A. North Frontage Bicycle Path, Main Vail to Ped Bridge 229,600 B. Frontage Rd Bicycle Lanes, Ford Park to East Vail 1. Ford Park to #11 tee, 3300' 330,000 2. #11 tee to Booth Falls Road, 3300' 330,000 3. Booth Falls Road to East Vail Interchange, 3400' 340,000 C. Vail Valley Drive Rec Path, Gold Peak to Sunburst 918,400 B. North Trail. ($12K per mile) 1. Complete Section II, Buffehr to Sandstone 0 2. Section III, Sandstone to Spraddle Ck 19,800 3. Section IV, Spraddle to Booth Falls 36,000 C. South Trail ($12 K per mile) 1. South Trail conceptual design 2,000 2. Section I, Water Tank to Bi horn Pk 13,200 Page 1 3. Section II, Bighorn Pk to Bighorn Ck 9,350 4. Design Section III, Bighorn Ck to Aspen Lane 1,500 D. Streamwalk, $3/sf + extras 1. Library to Lionshead, 900', ped bridge. 85,300 2. Covered Bridge to Chapel Bridge,900', boardwalk 20,000 3. Chapel Bridge to Library, 1400', boulder walls 61,800 E. Trail Signage Program 1. Trailhead development. a. Red Sandstone, parking, signs, fencing 10,000 b. Middle Creek, signs only 2,000 c. Bald Mtn Road, parking, signs, fencing 10,000 d. Water Tank, parking, signs, fencing 10,000 e. Bighorn Park, signs only 2,000 f. Bighorn Creek, signs only 2,000 g. Village Trailheads, 3 sites, signs only 6,000 h. Booth Lake, parking, signs, fencing 10,000 2. Town-wide Kiosk system, 3 sites plus design 7,600 3. Interpretative sign system, 25 sites plus design 1,700 IV. PARK FACILITY CAPITAL MAINTENANCE PROJECTS A. Booth Creek Park playground replacement 65,300 play equip,fibar, ada walk, parking, steps B. Bighorn Park Playground improvements 0 C. Ford Park playground rehabilitation 97,200 equip modifications, fibar, ada access, site work D. Stephens Park east bridge replacement 28,000 demo, footings, 30'x6' prefab bridge E. Bighorn Park dam reconstruction 0 engin'g, earthwork, wetland, restoration, permits F. Stephens Park stream bank erosion control 200,000 engineering, earthwork, restoration G. Irrigation control, weather station and flow meters 0 D. Katsos Rec Path realignment 1. Flood area realignment 78,800 2. Bridge area stabilization 100,500 Total Projects 12,529,850 Page 2 1 `t- ~ • . r ..t` • PROCLAMATION NO. 3 SERIES OF 1997 ~ : RECOGNIZING THE ACHIEVEMENTS OF MIKE KLOSER . . c? F . 1 . WHEREAS, for the past 12 years Mike has raced mountain bikes nationally and internationally. In this time period he has been World Cross Country Champion, World Downhill Champion Silver Medalist, finrice World Cup 2nd Overall, : • ~Y and had numerous other titles. He was named as one of the top 10 racers of all time; and WHEREAS, Mike was elected by his fellow competitors to represent the athletes on the International Mountain Biking Commission. His role includes ~ ' . establishing new rules, race course/site approvals, antidoping issues, prize purse sy, ' ! T., and point structure. He also meets periodically with an international board to discuss athletes' concerns and issues along with industry, teams and promoters' rh _ needs;and -Y- WHEREAS Mi - : , ke promoted and organized the 1988 Tour the Rockies ~ Mountain Bike Stage Race. The largest and richest race of its time, which is still a_ favorite amongst the participants; and r_ WHEREAS, Mike organized and directed the Aorld Pro Mogul Tour for 8 • years, from 1982 to 1988. This event was the largest professional freestyle skiing • ~ c~ • ~ , ~ tour in North America at the time; and ;-E; . ; ,a . 01 e!rt,ri . F` - - - - - - - - - - i I WHEREAS, Mike worked with Vail Associates to develop mountain biking ~ programs and trails on Vail and Beaver Creek Mountains. He adlvised on intemational cycling programs, specifically in Japan. He worked with the Vail Valley Foundation, Vail Associates, and the Town of Vail on producing Ride of Your Life, World Cup and National Championship events and the 1994 World Championships. , He designed the World Cup and 1994 World Championship race courses; and WHEREAS, Mike has worked with training camps, corporate organizations, clubs, schools and Antigua's National Federation cycling program. He has also coached Vail's freestyle skiing program. NOW, THEREFORE, I, Mayor Armour, by virtue of the authority i ested in me as Mayor of Vail, wish to express Vail's gratitude for the efforts put fortfi by Mike ~ Kloser in the mountain bike and ski industry. INTRODUCED, READ, APPROVED AND ADOPTED this 2nd day of • September, 1997. I - Robert W. Armour, Mayar ~ ATTEST: Lori Aker, Acting Town Clerk ' i I ~ I i I I I ~ I I Procli mation No.3, Series of 1997 ORDINANCE N0..16 Series of 1997 AN ORDINANCE AMENDING THE CHARTER OF THE TOWN OF VAIL, COLORADO, TO CHANGE THE DESIGNATED TOWN OF VAIL REGULAR MUNICIPAL ELECTION DATE AND TO ALLOW NOTIFICATION OF THE SUFFICIENCY OF INITIATIVE OR REFERENDUM PETITIONS TO BE SENT TO THE PETITIONER'S COMMITTEE BY CERTIFIED MAIL. WHEREAS, the Town Council believes that it would be advantageous to conduct the Town of Vail Regular Municipal election with the Eagle County Coordinated Elections; and WHEREAS, the Town Council believes that rather than sending notification by "registered mail," it is more appropriate to send notification to the petitioner's committee fiIing an initiative or referendum petition by certified mail; and WHEREAS, the Town Council wishes to submit these two amendments to the Charter of the Town of Vail to the registered electors of the Town of Vail for their vote at the next regular municipal election set for November 18, 1997. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, AS FOLLOWS: 1. Upon an affirmative vote of the registered electors of the Town of Vail, Section 2.3- Municipal Elections shall be amended to read as follows: Section 2.3 - Municipal Elections: A *eg»>er- uaa.uu-----°=Nl 'tJai eleetiett sL L L , d , 7 . A;wregular ~rnuiuc~pal~ election sha11 be.:°heid wrth tli~ Eagie 'County~ Coord~nated 4:.. .-t.., ~ w~. , El,"ectia.ris beginnuigt on~Nouember 2,T19~99; an d bzenrually~thereafter: Any special . . ._.r~_. _ municipal election may be called by resolution or ordinance of the council at least thirty (30) days in advance of such election. The resolution or ordinance calling a special municipal election shall set forth the purpose or purposes of such election. Polling places for all municipal elections shall be open from 7 a.m. to 7 p.m. on election day. 2. Upon an affirmative vote of the registered electors of the Town of Vail Section 5.4- Procedure after Filing, Subsection (a) Certificate of Clerk shall be amended to read as follows: Section 5.4 - Procedures after Filing: (a) Certificate of Clerk. Amendment. Within ten (10) days after the petition is filed, ~ i the town clerk shall complete a certificate as to its sufficiency, specifying, if it is insufficient, the particulazs wherein it is defective and shall promptly send a copy of the certificate to the petitioners' committee by ' certif ed mail. A petition certified insufficient for lack of the required number of valid;signatures may ;I be amended once if the petitioners' committee files a notice of inteniion to amend it with the clerk within two (2) days after receiving the copy of his certificate and files - a supplementary petition upon additional forms within ten (10) days after receiving the copy of such certificate. Such supplementary petition shall comply with the requirements of subsection (b) and (c) of Section 5.3, and within fivl (5) days after it is filed the clerk shall complete a certificate as to the sufficiency of the petition as amended and promptly send a copy of such certificate to the petitioners' committee by ceitified~rnail as in the case of an original petition. If a petition or ' amended petition is certified sufficient, or if a petition or amended petition is certified insufficient and the petitioners' committee does not eleclt to amend or ~ request council review under subsection (b) of this section within the time required, _ the clerk shall promptly present his certificate to the council, and the certificate shall then be a final determination as to the sufficiency of the petition. I 3. The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfaze of the Town of Vail and the inhabitants thereof. 4. The repeal or the repeal and reenactment of any provision of the Vail Municipal Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other ~ action or proceeding as commenced under or by virtue of the provision repealed o',r repealed and I reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. 5. 5. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise I any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. I ~ C i _ _ _ - 1NTRODUCED, READ ON FIRST READING, APPROVED AND ORDERED PUBLISHED ONCE IN FULL, this 2nd day of September, 1997. A public hearing shall be held hereon on the this 16th day of September, 1997 at the regular meeting of the Town Council of the Town of Vail, Colorado, in the Municipal Building of the Town. Robert W. Armour, Mayor ATTEST: Lori Aker, Acting Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 16th day of September, 1997. Robert W. Armour, Mayor ATTEST: Lori Aker, Acting Town Clerk Ordinance No. 16, Series of 1997 s - ~ t - - RESOLUTION NO. 16 SERIES OF 1997 A RESOLUTION ADOPTING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE EAGLE COUNTY SCHOOL DISTRICT RE SOJ AND THE TOWN OF VAIL TO SECURE SEASONAL HOUSING _ FOR THE BENEFIT OF EMPLOYEES WHEREAS, the School District and the Town wish to secure seasonal housing for the benefit of their individual employees; and WHEREAS, it has been determined that a joint effort would maximize the number of housing units that could be made available; and WHEREAS, the Town has determined that the provision of housing for the benefit of its employees is an appropriate, necessary, and valid public purpose; and WHEREAS, the School District and the Town believe that through joint participation they can more effectively fulfill their individual goals of providing housing for employees; and WHEREAS, this Agreement provides that each party thereto shall be responsible for the costs incurred for housing its individual employees. NOW, THEREFORE, be it resolved by the Town Council of the Town of Vail, Colorado that: . 1. The Vail Town Council hereby adopts the Intergovernmental Agreement attached hereto as Exhibit A, and directs the Town Manager to enter into said agreement. 2. This resolution shall take effect immediately upon its passage. INTRODUCED, READ, APPROVED AND ADOPTED this 2nd day of September, 1997. Robert W. Armour, Mayor ATTEST: , Lori Aker, Acting Town Clerk C:\RESOLU97.16 i •r I INTERGOVERNMENTAL AGREEMENT I THIS INTERGOVERNMENTAL AGREEMENT is made this day of I ,1997, between the Eagle County School District RE SOJ ("School District") ~ and Town of Vail, Colorado ("Town") collectively referred to as parties. . ; WI-ffiREAS, the School District and the Town wish to secure seasonal housing for the benefit i of their individual employees; and • i WHEREAS, it has been determined thaf a joint effort would maximize 'the number of I housing units that could be made available; and ~ WHEREAS, the School District and Town have both determined that th'e provision of i housing for the benefit of their employees is an appropriate, necessary and valid public purpose; and WHEREAS, the parties wish to allow for their joint participation pursuant to the terms and conditions of this Agreement. ~ NOW, THEREFORE, in consideration of the terms and conditions of this Agreement, the suff ciency.of which is mutually acknowledged, the parties agree as follows: ~ 1. Master Lease Apreements. The parties have the authority pursuant to this Agreement to enter into Master Lease Agreements. Such agreements shall be between the owners of residential rental property who will be known as "Landlords" pursuant to such agreements and the parties to this Agreement who will be referred to as "Resident". Such individual Master Lea'se Agreements will be for such terms as are appropriate based upon the needs of the parties to this Agreement but in no event for a term longer than one year which can be renewable. I 2. Sharing of Cost. At the time of entering into any Master Lease Agreement each party will identify the number of rental units for which it is responsible. Each party shall be individually responsible for all costs associated with their units and shall be free to sublease those units pursuant to whatever terms and conditions it determines in its sole discretion are appropriate. Any administrative costs that result from this Agreement shall be borne equally by the parties hereto. 1 3. Term of the Aizreement. This Agreement shall be in full force and effect upon the ~ execution of the Agreement and shall continue in full force and effect through August 15, 1998. ~ ~ Exhibit A 1 ! i i I t r _ ~ ~ - - Thereafter this Agreement shall automatically renew for successive one year terms unless it is terminated pursuant to the terms of pazagraph 4. 4. Termination. Either parties participation in this Agreement may be terminated by written notice from such party to the other party at least 60 days prior to August the 15th of any given year which ternunation will take affect at the end of August 14th. Ternunation of any party's participation in this Agreement shall terminate all unaccrued obligations of the terminating party unless such party has agreed to any such liability but the parties will be responsible for any debt incurred prior to termination, even if not payable until after termination. 5. Liabilitv: Insurance. The parties and their governing bodies, employees and duly designated representatives shall not be personally liable for any acts performed or omitted in good faith during the scope of their duties pursuant to this Agreement. Each party to this Agreement shall provide its own public liability and property damage insurance coverage as it may deem necessary ' for any potential liability arising from this Agreement. 6. Indemnification. To the extent permitted by law, the School District and the Town shall indemnify and hold harmless each other in connection with claims, losses, damages, liabilities, and law suits.to the extent they arise. from, or are alleged to have been raised from, negligent acts solely in connection with their respective performance under this Agreement and/or use of any residential property leased or occupied pursuant to this Agreement. In no event shall any party be liable to another party for any indirect, special, incidental or consequential damages for any reason whatsoever. 7. Amendment and Waiver. No amendment of this Agreement shall be valid unless such modification is in writing and signed by the parties. No waiver of any provision of this Agreement sha11 be valid unless in writing and signed by the person or party against whom charged. 8. Compliance with Laws. This Agreement and the parties actions under this Agreement shall comply with all federal, state, and local laws, rules, regulations, court orders and governmental agency orders in existence at the time of execution of this Agreement, and as may be amended from time to time. 9. Severabilitv. If any of the provisions of the terms and conditions contained herein shall be held to be invalid or unenforceable in any jurisdiction which these terms and conditions 2 - . . , , ~ i r apply, such invalidity or unenforceability shall not invalidate or render unenforceable any other term or condition, but rather these terms and conditions shall be construed and enforced accordingly. ~ However, in the event such provision is considered an essential element of these terms and . i conditions, the Parties shall promptly negotiate a replacement thereof. 10. No Grant of Right to Third Party. This Agreement does not and shal!1 not be deemed _ ~ to confer upon nor grant to any third party any cause of action, right to sue, or allow any claim i against any party because of any services provided hereunder or any breach hereof or because of any I terms, covenants, agreements or conditions contained herein. ; 11. Whole ALTreement. This written Agreement, incorporating its attachments, embodies I the whole agreement between the parties hereto, and there are no inducements, promises, terms, I conditions or obligations made or entered into by any party other than those contained herein. 12. Assignability. This Agreement shall be binding upon the respectivel parties hereto, their successors and assigns, and may not be assigned by anyone without the prior written consent i of the other parties hereto. ~ 13. Notice. Notice hereunder shall be given by United States Mail to the! address of the _ i entity as set forth herein, said notice being deemed received three days after mailing. i IN WITNESS HEREOF, the parties hereto have caused their respective names and seals to ; be affixed hereto, as of the day and yeaz herein above set forth. i TOWN OF VAIL ~ I i By: Robert W. McLaurin, Town Manager ' ~ i Attest: ~ Lori Aker, Acting Town Clerk ~ EAGLE COUNTY SCHOOL DISTRICT RE SOJ i ~ By. ~ i Don Marks, President ~ , ATTEST: ; ; - FAscnooiai.agc I I 3 ~ I I I u ~y TOWN OF VAIL . ~ Office of the Town Manager 75 South Frontage Road Yail, Colorado 81657 . .970-479-2105/Fax 970-479-2157 TM MEMORANDUM TO: Vail Town Council FROM: Robert W. McLaurin, Town Manager DATE: August 29, 1997 SUBJECT: Town Manager's Report ICMA Conference I will be attending the annual ICMA (International City Managers Association) conference from September 12th through September 17th. During my absence Pam Brandmeyer will be the Acting Town Manager. Anne will have numbers where I can be reached if you need to reach me during this time. Village Snowmelt Proiect I will be meeting with members of the Vail Village Property Owners Association this week to begin discussions about a special improvement district to snowmelt the streets of the Vail Village. This meeting will be held on Friday, August 29th. I will update you at the Council meeting as to the outcome of this meeting. West Vail Bike Project The West Vail Bike Project is proceeding on schedule. We hope to pave the bike path within the next week. This will substantially complete this project. Austria Haus Construction Schedule The Austria Haus demolition is scheduled to begin on Tuesday, September 2. At the time the project was approved, the developer indicated they would demolish the building in the fall, 1997, shut down construction during the ski season and resume construction in the spring of 1998 with completion in the fall of 1999. Since the project was approved the developer is requesting to change the construction schedule. The new schedule proposes construction beginning September 2, 1997 with a completion date of December 1, 1998. The new schedule would have construction ongoing through the 97/98 ski season. The developer has submitted the attached construction plan as part of the revised schedule. This document addresses access, traffic control, parking, pedestrian safety, work hours, road cleaning and maintenance, snow removal, and noise control. I believe this is a workable plan, but wanted you to review it prior to any action being taken. C4F*~ RECYCLEDPAPER Vail Commons Noise Complaints We are continuing to work to resolve the noise complaints we have been receiving from the Vail Commons project. This week we met with the Town's noise consultant, Howard McGregor, and City Market construction superintendent to review this situation. During the next two weeks they will be collecting data and exploring options for mitigating this problem. They have set up a sound monitor to get 24 hour readings of the noise impacts and will be reviewing alternatives for solving this problem. I will keep you advised as we work on this issue. It should be noted that while we were on the site we met two residents who have no problem with the situation even though they are in the direct path of the noise. RWM/aw Attachment AUSTRIA HAUS CONSTRUCTION PLAN Revised 8/27/97 SCHEDULE The construction schedule of the Austria Haus shall gener~lly be Commence Building and Site Demolition/Exca:~:~~ion S~ :1k;997 Relocation of Bus Sto ~tem P P 1Vovember Off-site Im rovements "A ri115 1998'1:~::~~~~`~~~"' `P P , Construction Substantially Complete ~::>::>:>::>December 1,1998 TRDCK ACCESS & TRAFFIC CONTROL • Delivery drivers shall contact the ShawW.,~ndent 'Starr a minimum of (2) business days ::~::coord~~i~~ite the delivery and unloading. • All delivery trucks shall er~t?~~r;~:~he site:4-'the wes.t:::driveway entrance and exit the site through the east drivew#:~~t. Wb~:~ ready tc~:::#xit, all drivers shall contact the Shaw Superintendent t6:pfrange ~~~-cont~~Yed traffic exit with the assistance of the S~.aw Traffic No;~~~~;~r.;:~~i~cks shall leave the site without cl.~tiCartce from T ffi pw.1;:rac All delivery trucks shall exit the site ~t~€4:::~iiC.€t0 ~ e eas~~~i~;~6i< ~ . eadow Drive to Vail Valley Drive. ~ . ualif~>::::~control~::l hall m 1 t Q d,,:.J'.,:.~1~,,,. qn ~ s be e p oyed by he Contractor. All traffic contr.~?~:.~~ii~q~*0l;:~all be~pped with a radio, appropriate flagging/ signage equloffient control for the control gate on East Meadow Drive. The affic control pwd~t#*ill coordinate the entering and exiting of delivery trucks `with buses and -Nans traffic. Public buses shall take priority over all construction traiffic. All traffic control shall conform to the Manual of Uniform Traffic ContrQ~::Devices. del'vtrucks shall be staged on Town of Vail streets. J",1`raffic control person shall be stationed at the exit gate and two traffic control persons shall be stationed in Slifer Square. All traffic control personnel shall be equipped with a radio, whistle and the appropriate signage. The traffic control personnel shall signal when trucks are to exit the site only after making visual clearance for oncoming buses and stopping pedestrian traffic in all directions in the Slifer Square area. • If it is determined by the Town of Vail, the Contractor shall employ a code enforcement officer to enforce the provisions of this plan, with the fines levied going to pay for this position. PARKING ~ Construction worker parking shall be in the Vail Transporta.0.1Q.n C,~.~ter until the underground garage in the Austria Haus can supplement pA"...kitrade workers. . Th r hall n e e s be o Parking 0n Town of Vail str ~ . ve a~ng on T~!'~`'~'~°~ ` f V`~'.'.tr There shall be no delirY truck stg' o ~ s eets. PEDESTRIAN SAFETY AND TRAFFIC DIRECTIO • The Contractor shall install warning signs c of the construction activity. The signs shall be installed in thg.;,#aciations ibthe approved construction staging Plan. • The contractor shall install a co.~€S#ructio::~1~~~ed on the a roved PP construction staging plan. PUBLIC IMPROVEMENTS • The ~qntractor sha0;:~a~t~lete th:i~.:~~t~'~ Streambank and bus shelter im ~~~~ments of 1997::<:::~iA~`~:i~vements are anticiPated to be comPleted bY 997.'~"~:~~E`::~~€~,,: re eoncrete avement will be laced around the g Y P P dis~:~i~~avate;:"~~Opd footings for safe pedestrian foot traffic, until the Permaelt avement sYstem is installed later in the proJ'ect h sc ed • Tiie O.keed with the construction of the East Meadow Drive and ;:<`:.:<?i: ~Slifer Square in~~~:p,pring of 1998. •<:::;~<:~::~;: Utility improvopients in the Public Right-of-Way are scheduled during 9/97- 11/15/97, 4/~,~~8-6/15/98, or 9/1/98-11/15/98. I: • Access for workers to the site will be after 7:00 a.m. Monday through Saturday. • Working hours and equipment startups will be after 7:30 a.m. and must be shut down by 6:00 p.m. Monday through Saturday, and 8:00 a.m. to 5:00 p.m. during the ski season, except as follows: No construction work will be performed 11/26/97-11/29/97 No construction work will be performed during the period from 12/19/97 - 1/5/98. No construction work will be performed from 3:00 p.m. 1/16/98-1/19/98. No construction work will be performed from 3:00 2/13/98-2/16/98. No construction work will be perforrned from 3:00 4/10/98-4/1~`. No construction work will be performed from 3:00 198 No construction work will be performed from 12:00;4#.ioi~>;:jV5%98-7/4/98. • Construction activitY re9uired for SundaYs and~[ifidaYs sd three da Ys in advance and aPProved bY 9 the Town af;`!~ail. Whe~>~ire u~~`~; hours on Sunda s will be limited to the hour~;~~~~<~~~~ ~::..~:9•00 ~''`''t y . 0 5:00 p ROAD CLEANING AND MAINTENANCE • The Contractor shall keep East Meadow Dririto the outside of the construction fence clean from construc-O#q:;debris, ~1'4.~er undesirable materials resulting from the Austria Idi:o~::~:Q~j~lruction a~~`~ies at all times. Anti- : tracking surface will be installed i~~i:;~~'::~~:`:f~et frar~``the entrance and exits t th it o e s e. SNOW REMOVAL . The Contractor shall reujib°ve snovt~:::~~ibm wit,..kb"the site and disposed of in an appr.ppriate mann~;r~fk`~~'ite, as n~4~:;::;:~'~' . D T : US ~SE . ~;p...,...,,,.;:.::>:•. • The t~E~~.:~~:~:lly noisy construction activities to the hours of 7:30 ai;~l;:M`- SaturdaY, with the additional restriction of 8:00 am to,;i ;pm"e~~~:ithe ai season. Unusually noisy construction activities lude but ar&:fi6*;jIffi6d to: JackharriWiers~>~ • Diesel pvered equipment including excavation equipment, Mobile Welders, Gen~.~#ors, Crane, Concrete Pump Trucks ,M~t~nry Saws outside of the building ~;"XWNntractor shall advise all trade workers of the need to use tools and machines with manufacturer-approved sound attenuating devices. • The Contractor shall control the dust emanating from the construction site during demolition and earthworking activities with water. • The Town of Vail Noise Ordinance shall be waived for this property during the approved days and time of construction. FIRE HYDRANT ACCESS/SAFETY • The fire hydrant along East Meadow Drive shall remain free and accessible to the Fire Department at all times. • The Contractor shall contact the Town of Vail Firo.:::insverify the location of the construction fence nearest the firrant: . All n tr t' co s uc ~on activiti will rf rm i~!:''"es be Pe o ed ~::accordanh • The contractor will post the emergency respotI-$q;:p.;~~i'e numbers on Fire suppression equipment and First Aid ee on site in the Construction Trailer and on site in approprN.te are GENERAL R LE U S 1. Bus traffic shall not be stoPPed t~~'anY re,~~'::::~~::~mer enc . First time g Y violators will be subject to a$150 fine. ,~,~,kond ~:;~tlr~ators will be subject to a $300 fine. Third time vioNt-i" "i"i"will bgbject to~~?$2,500 fine and may be prevented from working.dsite 2. No p,arking shall be°::~aloWed on F~:`~i34d0~v Drive, frst time violators will be sub: ~~;>~:::~o a$15q~~::;:~~cond ti":`.~~~ors will be sub'ect to a$300 fine. Third ~ Ut to a$2;500 fine and may be prevented from workin g on ~ E?; S~ E ~;E 3. Noise:~~<~~'~~k:~hall l~wi+Drced. First time violators of the n i c ntr 1 ru1 .:~o se o o es ~..~~..0 fine' Second time violators will be subJ'ect to a$300 fne. ~iird time viofkk~:::1?t~ai~::be subject to a$2,500 Fne and may be prevented from Working on the AtT-~'FIC CONTRO,~;;>PLAN COMPLIANCE Co~PIffuction will mail a coPy of this Plan to all material vendors with j, ~"~i~~orders and confirm that delive truck drivers acknowl th r 1es a ry edge e u nd potential fnes outlined. 2. Shaw ConstrucNon will make these rules a part of each subcontract, will review them with the subcontractor prior to their first activity on site, will reference them in the weekly Subcontractor Meeting Notes and will work on site as a condition of employment on the Austria Haus project. Secohd Anhual r . E e Va l y River Cle - . f : ,..n . . : , ; , . : . . , , , . _ . . . . .r~ _ . _ . . . . . . : : . : . . . . ~ ~ August 1997 , ec.on . . , : , Dear EagleValley Business Member, . We would like to invite ou to artici ate in th Y P P e Second :l r ~ : : : , a l~ V~[l~ :R r - ve _ . : ~ .:.:<..:.< . . . . . p.The dean-up will happen on _ : : .;<.<:.:.>:::_.. ~ . . , : . . . . _ . _ . . . . ~ Saturda , Se tember 6,1997 from 9am to 3 m awards and . , :<:.:...<::..: fihe. ~ rizes to follow). Trout Unlimited, The Vail Recreation District and ~t.:.,A vol:unteer:°:: .r~yer:..clean:-u ro e.et.of.:;Go . reCre.ek p . .:...::::.:.....::iv....er i .;:.:a:.:P. . . .,::.:..:.......in_.Va~(..and._:.:. ...:..e..... . , P 9 P Y • - , . . . . . - . Vai Associates are s onsorin the event with the hel of man r..::> . . . . : . . . . d Rn co fl Avvn:ar~d b mmuni members and businesses. We are looking for dona- agl , tions (incl ding gift certificates) from local businesses that can be < , . . who:: . . Weneed;,;YUUR hel .to make::a>:d.iffer.ence::~n;:our.::::vali~ a:::ass~s~::.:::><>::~. , iven awaY as dean-uP Prizes, or raffled off to raise funds for the 9 _ p ~ ' rn cleanm wliatcan be a:trul rist~rter~versstem ocal Trout Unlimited Chapter (EagleValley). If you are interested . . . . . . : 9 u. P. Y:P Y...:.. . ~ . . . . , . . . . . . . - . : : . _ ` , below. Your donation is tax deductible (Trout Unlimited). Thank , : . _ ; , • : . : ~ uC $!'~4k'1~~.~ 99~` ; you very much for donation and your time. 9am t6 `3 m = River dean-u P. P;:.:: . . : . . : Smcerely, Eagle River Clean-Up Committee :.:::F:: _ . . . ree;:fu nch.include.d:::..::.:.::::;::..:.::.:::....: _ . . . : , : : _ : :.l.>ls:. : Avu r : ~ . . . gQlf ba ~ m::tQ 4 m~: a p p drr~c~ Clean Up prrz es ~mast . , , fc~u~d;.et~ ~.and AafFle.Prize.Grviaw~y (to ali~partic1parits}'. Business : ; . . ~ : Troux Unlimi~ed sil~nt ~iu[tIo~ to #ollouv` . ; . : , . . . : . , Address . ~ : . , . . r:.: . . . . : . . . . . . . : . . . . . : . . . : c"E77i E ~ 1:: ~-Vail:Pav1tlon. i~ear ~at here: :We;wrll: meefi at the tIe Mo;unta~n,::.:;;.:<::.: . . . . . . : ~ho+a.l).::an ..:..d then:d...:..:.....::.... H Phone/Fax . . .-u Sriv.e-:tca o.ur;s .etfi~::cie~r~ : it s:::::::: , P. ;p s ~ ~ ~ . _ , . . . . ' _ _ . _ _ . . h:.. . ....d:eu Contad Person r:r.jver;system.:.needs::our:: :he P t !dou.can:fi:1 n e ; ; from beer cans to,cars ~n our river i.cical b.ussses:in +~ur valley . d ~ Dona6on(s) - Please indude value of gift . . _ . , ; , ; . : : ;.rrrc. u in °Tr.out::U~lI mte : : Va~ i: Retre~ttv , . . .r.:...r;Th~....:: 9. , . , : Ar?n~,af:.. Assoc~a~kes ar~ ~ proud;:spansc~rs af iho econ~ ~agl,~ Donation(s) - Pleaseincludevalueofgift ; Valley aiver C~ean-Up:' please Gom~: c~uit antl have;;a ::great t:'rme ~ and make a clifference Donabo O-Please include vaIue gift • . ; . ~ : : : . . : . : > . . . ;:<:::::;>:;._•.:::;::.< , . Narn . . . . :call:~' = ..._..:...V_.. .....atl. ~fi t.u::.::..::,:.:_..:......:..,.:.: . : , es of clean -uvolunteers from your business . . . For: more..:~nforma~tion : l. ease r , ~ he a e .C~nter at::479L229: If:; :.>.:.p: : . . Y....~.... ~ . . .......:us : _ _ _ . _ . : . ~ _ . . . . . p< or our.: bine . • _ . .Y.,: ss.is..~nteres#~ din;sI?:onsur.in .this:~ver~fi. .lease.:.call.:9~6-7875> , ~ . . . . . . . _ . . . _ _ . _ _ . _ . . . _ , ~ _ . . . . _ _ . ~ . . . . ~ : , . . . . . . . . . : _ : . . . . . i ~ . . . . . : . i:>:°;:'..":;~:~: ~ :~<'i'~:iS-> ':.~:.-r.::.~.t~::.;~:::~.: ..°:•:~:ri;:.~~;'~::::R!'STR . . . . 1CF.:_.. .:::::i::.`::::;:::~.ri ~~~::iii'fi''!'::i;":~:.::'sE':~.>i`.:::':.i:':>°i:...'!..;:.'~:i".:i`rS::,E'..~.._::i~iiiiiE:~i.;.i_.i',':.?::::.';:.:~i<.::::~ _ : . . . r ~ _ I . . . . . . . . . I~ . . . . . : . . . . _ . . . , . : . : . . : . . . . . . _ . . . . . : . . . . . xs.,> _ . . x,... ~ . , . . . _ , ::;'./`v Ro. . . . . . : ,N 1 . . . . . . : . . : .v:.. _ :u..... ...:......':;;':~::'i'E: . . . . . i.::cii~.i:ii'i>>~~ . . ............b..... Q t. ; i3,t:~ . . . . . . . . J~.. :.....:..........:::..:..::::::9. . . . . . . . . . . . . . . . . . . . . . n! . ' . . . . .yY :..-~::i;?~.~ ~ ~~2:3::::::::~:::::.:. :.:.:::.~:':::::"!::::'~.:'::':'."::":•.~~.:~'~'i::"°:~:;.:: .......:::::::.r.?>o:•:.:~:: , . l~' . . . : ~ c, r ~ . . . . . . . . . . . . . . c?.. . , . . . . . ~ . `~"~y:3::'s`:i:~:;:::_:E':.`; ;r _ ..:~;i,`::'::..:';'?.`ii:;~.:?P;~;~~n.':'`C§:#::'::•'i-:::'.?'.:'::S2E;:'<'i;'_5~~:. ; , Please complete and fax form to Doug Ros s at 845' 2485 or bring ; . ::.s::. . . . _:::::::_>::>r;:;, . . , ~ . more information comp ete form with you to the deanup. For - ~ please call 926-7875. ~ , X C ` T-C 5~ AiNk ~ < ~ . ; . , f ; ~ i ~ . . ~ ~ : SUh~CI'f'~h • ~~t~~ SUt~ l~sses • N~t . ~ 9 . ~ (Yi 0 ~ a ~ ~ Gtvves ~ ~turdy Sho~~ . ~ ~ ~ ~ wT~Ip<j . ~ 0)o - s ' ~ . . !:i . . ' . R' n~ ~ ~ z • cn < CDT L E N 0 ~ . Saturday, ~{r Where is the Ea9le-Vail Pavilioh? SePtem ber 6, 19 97 a F ~ N I-70 N ~ Ea le River 9 a m to 4 P m HwY 6 .c.C,,.:.rt .t Meet at Eagle-Vail Pavillion BMHS Ea 9 le -Vai l Pavi li o n 111 ~~L ~f~wx~~~i+Ywan# qwcoLo~DOCEIVED AUG 2 8 1997 ^`~~~"Alk-~~~ TRAVEL & TOURISM AUTHORITY P.O. BOX 5521 . ENGLEWOOD, COLORADO 30155 ~Ce ~G COLORADO TRAVEL & TOURISM AUTHORITY NEWSLETTER August, 1997 CTTA STRENGTHENED THROUGHPARTNERSHIP WITHCOLORADO TOURISMBOARD CTTA and the recently appointed Colorado Tourism Boazd (CTB) have formed a partnership to achieve the short-term goal of planning and implementing promotional programs, and the long-term goal of developing a strategic plan outlining the future of tourism promotion for Colorado. It is believed that this CTTA/CTB partnership is a critical first step for both organizations and for the tourism industry as a whole. In other action, CTB acknowledged and endorsed the 1997 and 1998 editions of the CTTA-published Colorado Off cial State Yacation Guide as the fulfillment piece for Colorado advertising. The Colorado Tourism Board has also contracted with CTTA to manage the development and execution of the mazketing plan for tourism promotion. Of the $2.6 million appropriated by the State of Colorado, $500,000 will be = spent to provide information and fulfillment services, with the remaining $2.1 million to be spent on Winter 1997/98 and Summer 1998 promotions, with the primary objective being to generate requests for vacation information to 1-800-COLORADO. KICKOFF BEGINS FOR 1998 OFFICIAL STATE YACATION GUIDE AD VERTISING SALES Advertising sales are currently underway for the 1998 edition of the Official State Yacation Guide. The 1998 Guide will rettun to a single piece publication featuring the seven region format as in past years. Member listings will appear within their appropriate geographic region of the Guide. Level I members and above will be entitled to listings for their business within the Guide. 500,000 copies of the Off cial State Yacation Guide will be pririted and distributed to 1-800-COLORADO callers, as well as those requesting Colorado vacation information via mail, Internet and reader service. Additionally, the Guide will be distributed at all seven Colorado Welcome Centers and other visitor information centers, including Denver International Airport. Requests for the Guide aze expected to increase dramatically due to increased exposure for 1-800-COLORADO with the $2.1 million advertising campaign being conducted by the Colorado Tourism Board. For advertising rates or to find out more information about the 1998 Off cial State Yacation Guide, please contact Publication Representatives West, 303/534-3078. ~ CTTA MEMBERSHIP OPPORTUNITIES If your CTTA membership is currently up for renewal, please renew now to retain your member benefits, including listing within the 1998 Official State Yacation Guide (Level I and above members). Many other membership opportunities are also available for CTTA members, including listings for a11 members on our redesigned website, colorado. com, advertising discounts in the Official State Yacation Guide, below market pricing on leads from 1-800-COLOR.ADO- just to name a few. For complete membership information, please contact the CTTA office at 303/296-3384. CTTA, P 0 BOX 3524, Englewood. CO 80155 Phone: 3031296-3384 Fax: 3031296-2015 http://www.colorado.com NEWLYDESIGNED CTTA WEBSITE, colorado.com, A BIG "HIT"! I The official website of the Colorado Travel and Tourism Authority, colorado. com, has recently been redesigned. This enhanced site consists of over 250 pages of Colorado information, including directory listings for a11 members. The site currently receives thousands of "hits" per month, with over 100 requests for the Official State Vacation Guide processed per day. During the month of July alone, over 300,000 pages were viewed at colorado. com. We will keep our members informed as we continue to update and refine the site, including additional opportunities for members on our website. 1997 REQUESTS FOR INFORMATION I 1997 requests for Colorado travel information received through 1-800-COLORADO, mail, Internet, and reader servivP: January 20,871 February 25,443 March 29,419 April 30,977 May 27,992 June 26,428 July 25,077 YTD 186,207 COLORADO LEADS STILL AYAILABLE TO MEMBER BUSINESSES ~ CTTA continues to offer to member businesses qualified domestic leads from inquiries through 1-800-COLORADO, mail, Internet and reader service requests. As a CTTA member business, you are eligible to participate in CTTA's Lead Sharing Program at below market rates to acquire these leads. Please contact Kristi at the CTTA office at 303/296-3384 ext. 2 for further details. CTTA COLORADO STATE MAP AND VACATION GUIDE IN HIGH DEMAND ~ Demand for CTTA's Colorado state map and 1997 Colorado Off cial State Vacation Guide has been overwhelming! The original printing of 500,000 maps in February 1997 is neazly depleted, with an additional printing of 500y000 m- ~ips just weeks away. IVIaps conti.nue tc be avaiiabl., at twznly diStr"iuitilGi3 points throughout the state. In addition to 1-800-COLORADO requests, the 1997 edition of the Official State Yacation Guide has been distributed to vacationers through approximately 300 Total Petroleum stores during the months of July and August. Additionally, requests for the Guide at Colorado Welcome Centers and Denver International Airport have exceeded original estimates. CTTA is re-supplying these visitor information centers with additional inventory to meet the increased demand. For further information regarding obtaining bulk quantities of either the map or the Officil al State Vacation Guide, please contact the CTTA office at 303/296-3384, ext. 2 or 4. CTTA, P O BOX 3524, Englewood, CO 80155 Phone: 3031296-3384 Fax: 3031296-2015 http://ww~v.colorddo.com I y ~ „ 111 TOWN OF VAIL 75 South Frontage Road Yail, Colorado 81657 . ~ 970-479-2100 MEDIA ADVISORY FAX 970-479-2157 August 27, 1997 TM Contact: Suzanne Silyerthorn, 479-2115 . Comunity Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR AUGUST 26 Work Session Briefs Council Members present: Armour, Navas, Johnston, Kurz and Jewett. Absent: Ford and Foley. , KURT MOLSON 20 YEAR ANNIVERSARY Sergeant Kurt Molson was honored for 20 years of service in the Vail Police Department. OVERVIEW OF PINE BEETLE PROBLEM IN THE VAIL VALLEY Roy Mask, USFS Entomologist and Loren Kroenke, Acting District Ranger, gave the Town Council an introduction to the Pine Beetle Problem before a site visit to areas in the Valley that have been affected by the infestation. The Mountain Pine Beetle is a common problem in lodgepole pine forests. The pine beetle bores into lodgepole pine trees carrying a fungus with it that spreads in the tree and blocks the flow of water. This results in a Lodgepole turning a rust color and dying. An assessment of pine beetle activity in the Vail Valley which included an aerial infrared survey was jointly . funded between the Town of Vail and the U.S. Forest Service. This assessment describes the beetle activity in the Valley, estimates potential future impacts from this infestation, and identifies actions to help reduce the problem. Mask explained that 98% of the inventoried lodgepole pine stands are at moderate to high risk for pine beetle. In 1996 the number of trees affected was approximately 819 and an update to the assessment completed within the last two weeks indicates that the number now stands at 10,217 trees. Mask concluded that Mountain Pine Beetle caused mortality could be substantial in coming years and the rate of infestation will increase. Loren Kroenke told the Town Council that the USFS will be developing a site specific action plan and will have to complete an environmental assessment. Possible actions that could be considered include 1) Controlled Burns, 2) Timber Cutting, 3) Pheromones 4) and/or Chemical Applications. (more) RECYCLEDPAPER ~r r' t TOV Council Highlights/Add1 Todd Oppenheimer, TOV park superintendent, stated that the Town has used Pheromone Baits to limit Pine Beetle activity in the Town of Vail. However, the number of beetles in the Valley is now too numerous for this to be an effective control on its own. Russ Forrest, TOV environmental planner recommended developing an educational program for residents and working with the Colorado State Fo'rest Service to aggressively deal with in-town problem areas. Mayor Armour also askeid staff to develop a list of companies that can provide assistance to local residents with pine . beetle problems. The Council also offered to provide a'letter of support to the Forest . Service for requesting funding for developing a specific action plan. _ In the next several months, the USFS will be requesting financial support from the USFS Headquarters office and will be developing a specific action plan wfiich will be presented along with an environmental assessment at future public meetinI gs. For more information on what you can do to protect your property from pine be~etles call Todd Oppenheimer (479-2161) or Russ Forrest (479-2146). The USFS point of contact is Dave VanNorman at 827-5715. PEC AND DRB REVIEW In response to questions from Council about two items on the August 25 Planning and Environmental Commission agenda, planning staff clarified that the addition approved for the Gasthof Gramshammer would allow eight accommodation units and one condominium, and that the conditional use approval for a wireless commuhications antenna at Solar Vail would be the third such antenna facility located in a third fake chimney on the property. For additional information, call Mike Mollica in tfie Community Development Department at 479-2144. ACTION ON REQUESTED VAIL TOMORROW ACTIONS With some two dozen Vail Tomorrow team participants in the audience, the~ Town . Council took action on 48 items relating to affordable housing, regional cooperation, natural and built environment, building community, world-class resort and youth. The 48 actions had been requested of the Town of Vail by six Vail Tomorrow teams on August 5. Council approved or called for additional information on 44 of the 48 items and declined to implement four items, citing other organizations better suite'd to act on those four items. The specific actions endorsed by Council can be accessed through the Community Development Department, 479-2139. (more) , a TOV Council Highlights/Add2 1998 BUDGET MODIFICATIONS PROCESS Town Manager Bob McLaurin and Finance Director Steve Thompson distributed a schedule for Council review of proposed modifications to the 1998 Town budget, which is the second year of the TOV's firsf biennial (i.e., two-year) budget. The 1997 and 1998 Town budgets were adopted at the same time last year, based on a 10-year forecast of revenues and expenditures. Certain modifications to the 1998 budget are proposed at this time to reflect anticipated or proposed changes in operations. The . proposed modifications include changes to the operating budgets for the Police Department, to reftect the assumption of dispatching service for western Eagle County, and the Public Works Department, to reflect a proposed conversion of certain seasonal positions to full-time positions. Council is scheduled to review the proposed Capital Projects workplan/budget and RETT workplan/budget on September 2 and 9. Sales tax and other revenue forecasts initially made last Fatl will be reviewed on September 9. The contributions budget will be determined on September 16. The proposed modifications to departmental operating budgets will be discussed on September 23 and the 1998 budgef will be adopted on first reading October 21. For further information, call Steve Thompson at 479-2116. INFORMATION UPDATE Assistant Town Manager Pam Brandmeyer distributed the Town of Vail election schedule. The election for four seats on the Town Council will be Tuesday, November 18. September 29 is the first day for candidates for Town Council to circutate nomination petitions and October 17 is the last day. October 17 also is the last day a person can move into a municipal election district and become a resident for purposes of voting in the election. Walk-in absentee balloting begins on November 6 and ends November 14. For further information, call Lori Aker, Acting Town Clerk at 479-2136. Town Manager Bob McLaurin announced that the Town Council will be hosting the Town Council of Whistler, B.C., Canada at a luncheon on September 16 in Vail. The meeting will be an opportunity for_the governing bodies of the top two ski resort communities to exchange ideas and solutions to common problems. For further information, call Bob McLaurin at 479-2105. COUNCIL REPORTS Sybill Navas reported that the Business Alliance Group will not pursue a lodging tax question to fund marketing efforts on the November ballot, but will approach Eagle County about creating a business improvement district in the eastern part of Eagle County, from Wolcott east. (more) r. ~ TOV Councii Highlights/Add3 Bob Armour reported on a recent meeting of the Eagle Valley Leadership Coalition, the Chamber of Commerce fundraiser, meeting the new U.S. Forest Service 6istrict Supervisor Martha Kettelle, the success of the recent Rescue Rangers ev ent at Ford Park (with a commendation to Police Sergeant AI Brown for his work orga n, izing the, event), and TOV employee Anne Wright's open house at her new Vail Commons unit. OTHER Mayor Bob Armour expressed a desire for additional data regarding the availability of ski storage in Lionshead. Paul Johnston previously had made that request during " discussion of a proposed zoning ordinance change to allow ski'storage in locations other than below-grade in buildings. Town Manager Bob McLaurin agreed to gather and provide such information to Council. UPCOMING DISCUSSION TOPICS September 2 Work Session School District Bond Election Update Capital Projects - Budget RETT - Budget September 2 Town Council Proclamation #3, re: Mike Ktoser TCI Presentation IGA re: seasonal housing w/school district September 9 Work Session _ PEC/DRB review Parking Discussion . September 16 Work Session Contribution requests budget workshop Vail Commons noise from mechanical vents September 16, 1997 Town Council Parking public hearing # # # # # w TOWN OF YAIL 75 South Frontage Road Office of the Town Manager Yail, Colorado 81657 970-479-2105/Fax 970-479-2157 August 28, 1997 Gary & Linda McDaniel 4057 Lupine Drive Vail, CO 81657 Dear Mr. & Mrs. McDaniel, Thank you for your input regarding the condition of the roads in the East Vail area. The Town completed a pavement management study in 1993, which identified the problem areas and recommended ma.intenance, in a"worst-first" ranking. Recently, we completed two neighborhood street reconstruction projects (Golf/course and Matterhorn), in addition to construction of the Main Vail and West Vail Roundabouts, per Town Council direction. My intention is to resume a consistent plan for the remaining neighborhood street reconstruction projects, which includes the East Vail roads. This plan however can be altered due to funding constraints, completion of other capital projects, or changes in Council priorities. The Town does budget yearly for road maintenance in the form of minor overlays, cracksealing, chip sealing throughout the Town. I want to assure you that East Vail is not being neglected. We will continue to monitor road conditions in your area and perform minor maintenance where needed until a street reconstruction project can be funded - which is projected for the year 2000 for East Vail. Please contact me if I can be of further assistance. Sincerely, &obei. McLaurin Town Manager cc: Vail Town Council Larry Grafel, Director, Department of Public Works/Transportation Greg Hall, Town Engineer Pam Brandmeyer, Assistant Town Manager ~ RECYCLED PAPER i _ ~ - _ . . .~I.. . ' . . n. C: l,~~l'.liU--t:~,t, • ,-i- ..i1J6+ ~ TO WN'pF VAIL ~ 'i • • Input/Inqviry ~onse Kecord ~ . . The attached comments weze recently receivec~ by the Tow=t of ya~, We encaurage ya~ . residents a,rid gzzests to gzve us such input and we strive for ~~y ~a~~, p~E ADDRESS TF~ESE CONCFRNS W~J ~yg WORImVG DAYS A,ND R;E~RN 1~ COMPLEI~D FORM I'0 PAM BRAi~ID~ . ' ~ I . ; DFl'AR 1 M, TO HAIVDLE INQUgZY ' 'I ~ . ' • . ~ . _ ~ IN-D IVIDliAL ?0 HA,.~tDLE INQUlRY DATE TOV IZECEVED zt7ur/IlVQUIFZY. ~ . ~ . ~ • IYFF OF _ t 7/r, jO iTRY• . P~ONc CALL (indicate date) . . . . L~L 1 t: (at~:dc.ned) u ~~~r Z~~ON~E C.URD (atizched) ~b~~ ( q • k7 f^(,kt-.af ~ 7"4~ ~ . . T`r?'F OF RF~PO~~E (cnet~C ort 1: • ~ . l+l.~ 1 ii (atrach coPY) . " . PF=QNE CAIZ (indicate date) ~ . f 13BLF"r ST12CQfqFY OF RFSFONSE OR ArJSWF~t Tn TNC~rmtv ' ~ ~ t I • • • • • I I . .1 . ' I - ' . ~ ' Dr.: t~ 'c- • I ' c OFt~Z~.,rON.,t FOR:Irf 7Z=iL~ZN7 FJ BYDE'~ i~ TTO Pr~bi. BRc1~VD,l~t-Z,. . ' .1 eoov oi t4in inqvirv and forr.e wili esrrsain oe fzle at tl:e TO V Garttsiusfily d 3t1alions asC As sooa ta l6ia fa i is reh:r.scd b Psr.s • ~ andr.sever, this inr, uicy :vi1l be etesidered e'ased. . xe Q GARY A. SC LINDA MCDANIEL RECEIVED AUG 1 1997 4057 Lui'iNE DRive VAiI.. Co[.oRnoo 81657-4816 (970) 476-7170 July 30, 1997 Vail Town Council Vail, Colorado 81657 Dear Council Member; I am writing you on behalf of the stepchild of the Vail Valley, East Vail. Naw that the issue of employee housing is being addressed, roundabouts are under eonstruction, bicycle path thru Dowd Junction is near oompletion I would like to point out that the roads in E. Vail are in critical need of repair aru3 rasuriaci:ig. These roads have crumbled margins and potholes; they are cracked and un- patched. Only Bighorn road is in good shape. It is impexative that a paving plan be made and with a timetable for the repair and resurfacing of this neglected part of tawn. Paving should be overlay; chip and seal is a waste of time and money. Sin ,~,~erely, 'Gary McDaniei,.~ll , Linda R. McDaniel cc: Mr. Bob McLaurin, Tawn Nk-nager in • ; ~ ~ P~ Aomr& t;ity arking,. v . rncy . foi America's Promise, said thc group docs not offcr mes- . ; sages of liatc. - UTAH ~ wate r fees ¦ . , . : Resort to end ig. mal" ' IA; ~ free pal ~{l • 'li or Ti _ . PARK CI'fY - Cily o[fi- , A1 By ANNIE HILL cials are spending. $270,000 cle r Camera Staff Writer ' to buy high-tcch clusters of apa From tl~e llush of a toilet to the parking metcrs Lhat ~vill dis- thcy feeding of a parking meter, some t of utility fees, which include - burse parl;ing passes and ac- dead daily 13oulder rituals ~vill grow a and tiood cept credit cards, a system l1amr bit pricier in 1998. l control fees, for the average ' I already in use in Aspen, vente, Under nexL year's budget, eY- Boulder household: The parking metcrs will Thc pected lo be approved by City bring an end to free parking plrcn Council Oct. 21, downtown and at Utah's papular resort com- en lo : Universily I-lill parking meters • • ?iunity on ur about llec. 1. Offi will iricrease f?•om 50 cents Lo 75 ' 1'he decision folluws a the tci cents per hour, ancl Saturday ilie- parking slucly comiuissioned aboul . tcred parlcing will no longer be by City Ffall in 1995 thal aniinal t'ree cJowntown. tound a routinc daily winter for frc. Mccimvhilc, water and wasLe- sha•tage of 900 spaces in lhe Offir tvatcr ulilily fees Wilf shoot up II cramped, historic shopping cab "I pereci?L ancl 9 percent respec- d;slricL In sunlmer, il lypi- carcy 4ively, so an average household ~s cally lacked 300 slots. Ilyan ~ ulilily bill would incrcasc by $'1.30 Visitors arcn't fully to I'ol pcr nionlh to $34.92, F1CC01'dII]g t0 '93 '94 '95 '96 '97 '98' blamc, said I3arb Clark, ex- to I{in Lhe Yublic Warlcs llepM•lmenl. •P«,iecled ecutive director of lhe Flis- The I llavid 13olduc, otvncr of Lhe SOURCF::6oulder Public Woiks n,,p,ru„oni (oric Aiain Slrcct A'Icrchants the 11 13ouldOr 13ook Storc, said lhc ncw -----DaurcAmara Associalion. "Aboul 70 pcr- S<in A Sattu•claY m eLer rales will hcl ) eenl o( the cars parked on . 7'hc 1 ~'Vjfiiter said parking fces in casc clo~;ged . parlcin~; prublcn~s li yfildcr are loNvu• than in many: 1~Tain Sliret bclong to (busi- parkc~ around thc U~~wnLc~wn A4all. •~>1i1par~il~lc citics. llourly parl:-: n~'ss) cmploy~ccs," Clark said. ~~~ent c. hal ~vc wcrc tindin~; is lhal ing rales arc 7~i cenls c>r $1 an 1'lic city is consi(icring scll- at Ilic on Salurdays, wlicn lhe ~arkin J I~u~u• in 1)cnvcr; ~lspen; Madison, ing incmlh-lon~; passes tu lo- 'f'h( ~vas free non-cutitnmcrs ~vere fill- ~5'is.; ~1nn /lrhor, Mich.; 'l'empe, cal business eniployees. heal n; tin tic snaccs anc cair~ nri•r..; Sanla Crur, (;aliC; and ~u- - - was Fhcir ct~r.~ all da lon r. lcnc, Qrc., slic ti,iid. Colorado~ osr.iid. "lf «~e don't provic cSprin~;s, I~o~~~evcr, charges 50' :i basic si ion or cus omer:ti l~~ cenls. 1'Viziler said <ill lhose cities,; p1- ?1-i~ s TiiiiZt~i 1'7tt~GtrtTtifeM cxccpl S<~nLa Cru•r., charge fon ~it~ItTCVritb~vffisu owul . ` , ilutda r ~~~y~VinTr, Tir-or of lhe Revenu s gcncralccl by the W. ~ UowriloNvn ancl Univei:sity IIill addecl p<trking fecs are projecled" Managenienl Division, said Sat- to bring in an extra $100,000 to urday p<u•{cinf; will remain free in the cily's f;enerzil fun(l and - Lhe downlcnvn parking ga?•ages, $680,000 Lo Llie Cenlral Arca Gen- which provide more than 1,000 cral Improvcu~cnt District aiid 4~ sr -,`°'i spaces. '1'lie city already charbes lhe Universily Ilill Gencral Im- fo?• parlung on University Hill. (See 1'A11I{IP4G, Yage 3A) • ~ , ~ moxe WGIUM f'ee' s ~m~ ~ PE%arkinluo", t. , (Frou~ I'agc lA) N~~ater rate increases lhat rest and improving treatment facili- est - next to the cheapest. ' roveirient Dislrict. Nti•ell above iiillaLion are not}iing ties. Water rate increases are The city portio?i of properl \4~inter liopes some of lhat ?ie~v. ''his year, ~vater rates in- pl•ojected to taper off to 2 pec•cent ~vhich makes up about 10 ioney will lielp spruce up the creased by ] 3 percent, while by 2001. Williams said even wilh of total property taxes, shot: ~owntuwn Mall. She said the cinr- ~vaste-~valer rales ruse by 4 per- the heftier increases for 1998, main fairly stable for 19~II. I~: ~nt annual mall mainlenance cent. ln 1993, ~vater ra tes in- Boulder water. is still ctiea per for changes in individual ci-eased by 13.6 pcrcent, while than in many neighboring cities. valuations, the city porti, udget of b16,000 makes it hard to cep pace wilh rei~airs. At least ~vaste-waler rates increased uY eicentane ~basis is fairl si Jnitii inope tt,nnathe 1996 Denver- t u•ee domes atop kiosks on lhe 11.9 pcrccnt. ~ g y~ cant as well as from a dollar basis der consumer price index, • iall h.ive fallen viclim to arson Ned Willianis, assislant direc- - especially if you're ai a fixed is 3.5 percent. ror a$2 nd will cusl $3,000 earh lo re- tor of public Nvorks for utilities, income," Williams said. "But Boulder home, lh:lt Would r,. ]ace, and a store of replacement said lhe utilitics divisioii is ap- when we compare the cost of pro- r?early F7.50 annual incre'. ricks for l}ic mall walkway is pi•oaching ltic end of a"larbe cap- viding this sec-vice to lhe othec• ll the city poi•tion of pruperty windling. ital c•eplacemenL era" lliat }ias in- or 13 communities on the I'i•ont said city finance directoc• On the utility side of Uie bill, ~~oh~ed replacii~~ watcr pipelines Range, we are - if not the cheap- Siiiiso?l. A.. - LASI " .._9.3 . i f'Y . . . , A . . . . . h . ra`i M,~ 1A)` t ~.Il. "'4" ~..~YW 0,~~,)~ 5, ~ t• . i . , : - i6 I . . 1 umedzii'4•~ D ~A ' ~ ~ Eti r ~ r ~,r~ . tl,. I ~ ~9 } ; , _ . - ,,1 ~ '•'~Y Wx . ~ ' ~ i' ~ " ~ ~ W+IY~Y~ '~i ~ ~::,r • .,t~ ;t_' , ~,:r ~r t• . . . i e . . . . 1A01 W... , . . ; p.4 . ~ f 4 ;.n n' ...W .l~,..j. p . . . i . . . . . ~ 1nton Urges CTo CThe MI'flenniu G m ite House or January 1, 2001? ton also announced the creation from rebuildin and re uvenat- Without getting into the mid- of a White House Miilennium g ~ Niunerous federal agenciea 'ce Will clle of that dispute, last week Program offce that will 'ng yOur 10CEd 8chO°ls t° re8t°r" alreadY are worldng on a variety President Clinton made the case and direct preparations le~dir~ig eCOrding o~ ~~~es offamil ~f prO~~ tO celebrate the mil- 'ument that what happens is more up to millennial celebrations, membens. y 1e~~• ~ong them are the ~ important than when it hap- Details on the office and its mis- "Over the next three ye~, National Endowment for the nts sion can be found on the White the Fb'st I,ady and I will work ArtS' Library of Congresa, Clinton urged Americans to House . Smithaonian Institution, NASA, celebrate the millennium with a http://wwwwhitehouse.gov bsite: ~~lgol leaders toymake the National Archives year-long festival of activities "We are present at the millennium a truly national cel_ , Voice of 4~~ that showcase "the achieve- future," the President said, "a ebration of ~erica, AmeriCorps, peace ments that define us as a moment we must now define for ~e oe~~d Corps, and National Science Foundation nation-our cuiture, au~. scholar- ourselves and for our children. the best local millennial celebra- . ~ars and the general pub- shiP~ oux. scientific exploration." So let me C~~n a1so eaid the national at odds over when the urge every citizen, tion projects with the honorary government will take step8 to At a ceremony at the Nation- every fam llennium will actual1y ily, every community title of Millennium Communi_ ensure that federal computers al Archives, the President and to think of ways to celebrate and ties and will s it on January 1, 2000, First Lady Hillary, ~h~ C~_ ~~emorate the millennium- p°~ $tO~eB about ~'e not disrupted by the well- those projects on the website, publicized "Year 2000" glitch. ¦ , Ja~es Franklin Lamont 970-827-5856 08/29/1997 08:43:04 AM P.2 - - - _ - , - Officers: President - Bob Galvin Secretary - Gretta Parks Treaswer - Patrick Gramm Directors -]udith 6erkowit7 - Dolph Rridgewater - Ellie Caulldns - Ron I.angley - Bill Morton - Connie Ridder To: Mayor Bob Armour and Town Council Members From: Jim Lamont, Executive Director Date: August 29, 1997 RE: Scope of Study Recommendation for the Loading and Delivery Request For Proposal Attached please find the Homeowners Association's scope of study recommendations regard- ing the Loading and Delivery Study Request For Proposal presently being drafted by the Depart- ment of Public Works. These recommendations result from a review of background materials available from the Town of Vail by the Association's individual, condominium association and af- filiated members in Vail Village who are directly a$'ected by the loading and delivery issue. It is the Association's recommenda.tion that there be an integrated system wide study of the delivery and loading system requirements for both Vail Village and Lionshead. The purpose of the system wide study, is to provide for the analysis of a broad range of staging sites and options for combined operational efficiencies of the loading and delivery system. It is the position of the Homeowners Association that the residential neighborhoods sur- rounding Vail Village are not responsible for accommodating truck delivery and loading for adja- cent commercial centers. Truck traEic volume, congestion, noxious noise and exhaust odor on present truck access routes that penetrate or are adjacent to residential neighborhoods is objection- able to many residential property owners. These hindrances to the environmental aesthetics of resi- dential neighborhoods should be markedly reduced or eliminated. The findings and recommendations of the Loading and Delivery Study are requested to in- clude documentation of existing conditions, and methods to distribute equally, trafflc flows on all access routes. Additionally the study is recommended to include mitigation strategies to significant- ly reduce noauous noise, odor, air pollution and volume of large truck traffic. Post Office Box 238 Vail, Colorado 81658 Telephone: (970) 827-5680 Message/FAX: (970) 827-5856 Ja.mes Franklin Lamont 970-827-5856 08/29/1997 08:43:04 AM P.3 ~ - - - ~ Of$cers: President - I3ob Galvin Secretary - Gretta Parks Trcasurer - Patrick Gramm Directors - Judith Berkowitz - Dcilph Rridgewater - Gllie Caulldns - Ron I.angley - Bill Morton - Connie Ridder To: Bob McLaurin Larry Grafel Greg Hall . From: Jim Lamont Date: August 26, 1997 RE: Scope of Study Recommendations for Load and Delivery Study Request For Proposal The attached memorandum and attachments were broadly circulated to the Association's President's Advisory Committee on Loading and Delivery. Comments, concerns and modifications were solicited by the Association for its recommendations regarding the scope of study for the Tovcm of Vail's Loading and Delivery System Request For Proposal. The memorandum was circulated to all individual and condominium association members, including a$iliated constituencies that would be affected by the proposed study. There were no pro- posed changes or modifications received by the Association's to its recommended scope of study. There was a communication from residential properties located near the Lodge at Vail Land Exchange Site, based upon their present perception, that object to locating a major truck terminal on the Land Exchange Site. Their concern, as expressed previously to the Associatioq is a perception that truck traffic will increase on the Vail Road access route to Vail Village. The following is the Homeowners Association recommended scope of study for the Load and Delivery System Request For Proposal. Summary: The Homeowners Association has taken the position that the Lionshead Master Plan must include the analysis of capacity and location of a facility or facilities to ac- commodate all or aspects of the truck loading and delivery system for both Vail Village and Lionshead. Consequently, it would be inappropriate to study the loading and delivery sys- tem for Vail Village without taldng into consideration of Lionshead's needs and its potential to contribute to the solution of the overall loading and delivery system. Within the Associ- ation's perspeCtive of seeldng a systemic solution, the following analytical components are requested of the Town of Vail for inclusion in the requirements for the Loading and Delivery Stady Request For Proposal. A. Update inventories that quantify present loading and delivery demand; provide demand projections base upon anticipated quantity of zoned uses for both Vail Village and Lionshead. B. Review all public and private parking sites for their usefulness to augment specific as- pects ofthe loading and delivery system. Public Parking sites include the Vail Village and Lion- shead Parking Structures. C. Incorporate Lionshead sites and delivery needs with those of Vail Village resulting in a combined systemic report. Post Office Box 238 Vail, Colorado 81658 Telephone: (970) 827-5680 Message/FAX: (970) 827-5856 Jaqies Fr nklin Lamont 970-827-5856 08/29/1997 08:43:04 AM P.4 A/TOV: L,oading and Dclivery Requcst For Proposal D. Conduct traffic circulation, environmental, aesthetic, capacity, distribution methods and neighborhood compatibility studies of proposed loading/delivery sites and access routes. E. Provide a series of systemic design alternatives which defines the physical facilities as to location, design parameters including capacity, functionality, construction/operationaUmaintenance costs. Once these technical studies are complete, then public participation and consensus building processes should follow on. cc: Town Council EVHA Board of Directors President's Advisory Committee on Loading and Delivery ~ 2