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Home My WebLink About1998-08-25 Support Documentation Town Council Work Session VAIL TOWN COUNCIL WORK SESSION TUESDAY, AUGUST 25, 1998 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1 . 20 Year Anniversary of Cooter Overcash. (5 mins.) 2. 15 Year Anniversary of Brian Canepa. (5 mins.) 3. Vail Community N Update. (30 mins.) Steve Miller Brian Hall 4. PEC/DRB Report. (15 mins.) 5. Criteria for the Red Sandstone Lottery. (15 mins.) Andy Knudtsen ACTION REQUESTED OF COUNCIL: Approve or Modify the final lottery packet. BACKGROUND RATIONALE: There are 6 units in the Red Sandstone affordable housing development available for the community-wide lottery. The attached lottery packet reflects the direction provided by Council at the August 181h work session and includes all standards for the lottery. STAFF RECOMMENDATION: Approve. 6. Village Core Construction Update. (10 mins.) Larry Grafel 7. Common Ground: Draft List of Ideas and Concepts. (30 mins.) Andy Knudtsen BACKGROUND RATIONALE: In preparation for our next community discussion on Common Ground, a list has been drafted representing ideas and concepts that have been forwarded to the Town since March. The purpose of today's work session is to review the list to make sure it is inclusive of all ideas that have been forwarded to the Town. This information, along with a staff analysis, would then serve as the basis for presentation/discussion during the time set aside for Common Ground at the September 15th evening meeting. 8. Information Update. (10 mins.) 9. Council Reports. (10 mins.) 10. Other. (10 mins.) 11. Adjournment - 4:20 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) I ( I I I I I THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 911/98, BEGINNING AT 2:00 P.M IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 9/8/98, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 9/1/98, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. IIIIIII Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information. C: WGENDA. WS , 2 PUBLIC NOTICE VA1L TOWN COUNCIL MEETING SCHEDl1LE (as of 8/21 /98) SEPTEMBER, 1998 in an attempt to respond to scheduled meeting demands, as well as adhere to mandated ordinance - and charter requirements, Council meetings are scheduled at the following times: EVENING MEETINGS Evening meetings will continue to be held on the first and third Tuesday evenings of each month, starting at 7:00 P.M. These meetings will provide a forum for citizen participation and pubiic audience for conducting regular Council business. WORK SESSIONS Work sessions, which are primarily scheduled for Council debate and understanding of issues before the Council, will now be scheduled to begin at 2:00 P.M. (uniess otherwise noted) on everv Tuesday afternoon. THE SEPTEMBER 1998, VAIL TOWN COUNCIL MEETING SCFiEDIlLE IS AS FOLLOWS: Tuesday, September 1 1998 Work session,........... 2:00 P.M. (starting time determined by length of agenda) Evening meeting......... 07:00 P.M. Tuesday, September 8, 1998 . Work session............ 2:00 P.M. (starting time determined by length of agenda) Tuesday, September 15. 1998 - Work session............ 2:00 P.M. (starting time determined by length of agenda) Evening meeting......... 07:00 P.M. Tuesday, September 22, 1998 Work session............ 2:00 P.M. (starting time determined by length of agenda) Tuesday, March 31, 1998 No work session............ (5th Tuesday of the month) TOWN OF VA(L , ,d . ~~6`~-c~.?~1r,~.~,~~ Pamela A. Brandmeyer Assistant Town Manager Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information. ~ COUNCIL FOLLOW-UP TOPIC QUESTIONS FOLLOW-UP SOLUTIONS 1998 6l9198 BETTY NEAL COMPUTER TRAINING Anne: Please contact Betty to arrange a training session for Betty is on vacation until August 24th. We will schedule a class when she Kevin Foley interested Council members. returns. The class will most likely be held from 12:30 to 1:30 at CMC. Please contact Anne with any interest in attending this class. 7l28/98 MUD LOT (LOT A ADJACENT TO RUSSELUANNIENRD/TOM/PAM: Kaye Ferry expressed THE HOSPITAL AND LIBRARY) concern that the lot reserved for VRD, library personnel, and Council hospital staff is underutilized, after experiencing difficulties herself in dropping off an injured person and securing a parking space. It was suggested original agreements wlthe hospital be revisited re: the parking lot west of the hospital, as well as the parking structure to the east. Staff will return to Council w/their findings. August 18,1998, Page 1 , - ~ S d d5• yd p. ~ Accounts !'i 4 S%J."'. Budget Report 1!1/97 Through 12/31/97 119197 ~`a~P i Categoryr Description Actual Budget Differefnce Dubs 884.00 884.00 0.00 Franchise Fee 89,129.91 89,130.00 -0.09 Int Inc 2,344.29 2,344.00 029 Sponsorship 6,696.02 6,961.00 -264.98 TCI Capi#a1 10,000.00 10,000.00 0.00 TOTAL INCOME 109,05422 109,319,C0 -264.78 EXPEN$ES,~=' Advertising 275.66 276.00 0.34 Auto 1,318.04 1,247.00 -69.04 Bank Chrg ' 90.50 93.00 2.50 Bus.lnsurance 1,558.00 1,558.00 0,00 Capital -3,122.00 -3,122.00 0.00 Contract: Chamber 53.00 53.00 0.00 Cierical 200,00 200.00 0.00 Football 1,483.55 1,484.00 0.45 Rotary Breakfas 242.50 243.00 0.50 School Board 969.50 970.00 0.50 Ski Races 36.00 36.00 0.00 Studio Labor 1,673.00 1,673.00 0.00 Town Counci! 1,590.00 1,591.00 1.00 Training 30.00 30.00 0.00 Unknown 605.00 605.00 WS 0.00 533.23 518.00 -15.23 Contract-Other 5,404.00 5,405.00 1.00 1'OTAL Contract 12,819.78 12,808.00 g Dues 25,00 25.00 0.00 Education 344.70 345.00 0,30 L&P Fees 968.75 969.00 0.25 Late Fees 970.00 970,00 0.00 Medical Ins 352.02 1,500.00 1,147.98 OfFce 2,860.52 2,861.00 0.48 Payroll Taxes 8,866.41 8,866.00 -0,41 Postage 16.55 180.00 163.45 Relocation Exp 470.80 471.00 0.20 Rent Paid 21,483.84 21,600.00 116.16 Rpair Main 70.00 70.00 0.00 Salaries 21,500.20 21,481.00 -1 g.2p Scholarships 500.00 500.00 0.00 Studio 18,905.96 18,906.00 0.04 Tape 3,466.50 3,466.00 -0.50 Telephone: Cell Phone 587.40 587.00 -0.40 Telephone-Other 2,660.59 2,662.00 1.41 TOTAL Telephone 3,247.99 ~ 3,249.00 ~ 1.01 Trav Entertain 1.318.39 1,387.00 68.61 TOTAL EXPENSES 98,305.61 99,706.00 1,400.38 T07AL {NCOME - EXPENSES 10,748.61 9,613.00 1,135.61 06/07;98 10:53 FAX 9499235 BRENNF I E LD :t: :t: :t: ;t: ;r :r. Sheetl Z o1 Income 1995 1996 1997 Dubs Franchise Fees ~ 306.00 ~ 193.00 $ 884.00 Town of Avan ~ 66790.76 $ 68,381.52 $ 89,129.91 Town of Vail $ 23,227.08 Town of Minturn $ 42,467.22 TCl Central $ 2,387.61 Interest Income $ 2,998 $ 21,048 Qo Sponsorship $ ~ 4'~g89 92 $ 1,276•41 $ 2,344.29 TCI Grant $ 16,238.42 ~ ~ 02 Other $ 15,000.00 $ 10,000,00 $ 511.00 $ 10,000.00 $ 440.00 Totallncome $ 100,596.49 $ 969529.35 $ 109,054,22 Expense Advertisin Auta: $ 285.00 $ 1,312.77 $ $ 275.66 Fuel 1 54.81 $ 316.04 Service Bank Char es $ Insurance; 61'S0 $ 77,50 $ 90.50 $ 2, 835.03 ausiness s 1,446.0 $ 1,847.88 $ 1,910.0 z Health $ 1,623.00 $ 1,558.00 Capital: ~ 1,389.03 $ 224.$$ $ 352.02 $ 2,076.98 $ 16,275.00 $ (3,122,00) Contract: E{SB $ 17,996,50 $ (3,122,00) Avon Rec District $ $ 38.00 11'718•80 $ 12,804.78 Chamber Clerical $ $75.00 $ 53.00 Ec~- s 7r.00 $ 200.00 $ 290.00 ~ 587.50 $ 180.00 Football $ 1,355,00 $ $ NTQ ,~30.00 $ 1,485 Rota -~.~p rY Auction] $ 245,00 $ 75q.p0 - Page 1 r--~ U(i- U7; Jg 10:59 FAX 9499235 BRENNF I E LU a: u: a: *;r ;i; Rotary Breakfast Sheety Z o i School Board $ ~ 215.00 $ 242.50 680.00 $ 825,Qp $ Ski Races $ 2,745.00 $ 6 969,50 20.Q0 $ Softball $ 70.00 36.40 Studio Labor $ 720.00 Town Council $ 2,833.00 $ 1,673.00 ~ $ 2,630.00 $ 1,590,00 Trainin $ 485.00 $ 50.00 W$ ~ $ 30, 00 2,528.00 $ 225.00 $ 518.23 Other $ 4,840.00 $ 5, 75g, 80 Dues & 6,009.00 $ 195.00 $ 7 95.00 $ 25.00 Education L&P Fees $ 344 70 Late Fee $ s 855.67 ~ 3.75 $ 968,76 Office $ 2,048.60 $ $ 970.00 Payrall Taxes 1,517,17 $ $ 14 2,86Q.52 ~Postage ,336.81 ~ 10,994.04 $ $ 397 8,866,41 Relocation Expense ''2 ~ 122.06 $ 16.55 Rent Paid $ 19,167.5~ $ 4 70. gQ Repair and Main $ 200986•28 $ 21,483,84 Salaries $ 2,831.58 $ 1 ,077.87 ~ 34,465,4~ $ 70•00 (Scholarships $ 24,981•93 $ 21,500,20 Srudio $ 4,207,80 $ 500.00 Subscriptions ~ 94 $ 1, 4.01 $ 1$,905, 96 Tape Tax & Lic $ 3'491'73 & 2,592.15 $ 3,466.50 $ 124 Teiephone •95 $ 1, 924.75 Travel & Ent $ 1,651.84 $ 3,247.99 Other & 955.30 $ 171.77 $ 1 ,31$.39 ~ 111,19 $ 634.71 $ 25.00 Total Ex ense $ 109,695.57 $ 97,431.57 $ 98,315,61 i P/L $ 9,099. ~ Q8 $ (902.22) $ 1 Q, 738. 61 Page 2 ~ Updated 8/14 4pm PLANNING AND ENVIRONMENTAL COMMISSION Monday, August 24, 1998 FINAL AGENDA Proiect Orientation / LUNCH - Communitv Development Department 12:00 p.m. MEMBERS PRESENT MEMBERS ABSENT STAFF PRESENT Greg Moffet Dominic Mauriello John Schofield George Ruther Galen Aasland Jeff Hunt Diane Golden Judy Rodriguez Ann Bishop Brian Doyon Tom Weber Site Visits: 12:45 p.m. 1. RAD Five - 4469 Timber Falls Court 2. Vail Village Club - 298 Hanson Ranch Road 3. Vail Cascade Hotel - 1300 Westhaven Drive Driver: Dominic : NOTE: If the PEC hearing extends until 6:00 p.m., the board will break for dinner from 6:00 - 6:30 P.M. Public Hearing - Town Council Chambers 2:00 p.m. 1. A final review of a conditional use permit for a proposed addition to the Vail Interfaith Chapel, located at 19 Vail Road/ Tract J, Block 7, Vail Village 1 st. - Applicant: Vail Interfaith Chapel, represented by Gwathmey/Pratt Architects Planner: Dominic Maurielto MOTION: John Schofield SECOND: Diane Golden VOTE: 6-0-1 (Brian Doyon recused) APPROVED WITH 5 CONDITIONS: 1. The approval is subject to Town Council approval of encroachments on the Town -owned stream tract . 2. The applicant shall enter into an encroachment agreement with the Town of Vail for all new and existing encroachments on Town-owned property. 3. No grading shall occur in the flood plain and all grading issues shall be worked out with staff prior to DRB approval. 1 rowxo*VAIL Updated 8f 14 4pm 4. That there be a provision to provide access to a streamwalk. 5. That parking be added if the basement is finished. 2. A request for an amendment to a previously approved development plan for the Timber Falls Development, located at 4469 Timber Falls Court/unplatted. Applicant: RAD Five L.L.C., represented by Greg Amsden Planner: Dominic Mauriello MOTION: Galen Aasland SECOND: Brian Doyon VOTE: 6-1 (Greg Moffet opposed) DENIED 3. A request for a major amendment to SDD #4, to allow for a fractional fee club and a change to the approved Development Plan, located at 1325 Westhaven Dr., Westhaven Condominiums/ Cascade Village Area A. Applicant: Gerald L. Wurhmann, represented by Robby Robinson Planner: George Ruther MOTION: Galen Aasland SECOND: Brian Doyon VOTE: 6-1 (John Schofield opposed) APPROVED WITH 14 CONDITIONS: 1. That the applicant appear before the Town of Vail Design Review Board for a conceptual review of the proposed major amendment prior to appearing before the Vail Town Council for final consideration of the request. Any and all issues identified by the Design Review Board at ihe time of the canceptual review sha11 be addressed prior to appearing before the Town Council. 2. That the applicant submit a detailed contractor-s cost estimate identifying the costs necessary to relocate the existing overhead utility line along the applicant=s north property line underground, and that the applicant establish a financial bond with the Town of Vail in the sum of 125% of the said relocating costs to insure the undergrounding of the utility line. 3. That the applicant regrade and revegetate the knoll located at the northwest corner of the development site at the time of the final grading of the Westhaven Club & Lodge. Due to the exposure and aspect of the hillside, the knoll shall be regrading to slopes not exceeding 3:1. The regrading shall be reviewed and approved by the Town Engineer. 4. That the applicant provide Type III Employee Housing Unit deed-restrictions , which comply with the Town of Vail Employee Housing Requirements (Title 12, Chapter 13, of the Town of Vail Municipal Code) for each of the 21 employee housing units, and that said deed-restricted housing be made available for occupancy, and that the deed restrictions be recorded at the Office of the Eagle County Clerk & Recorder, prior to requesting a Temporary Certificate of Occupancy for the Westhaven Club & Lodge. 5. That the applicant submit detailed civil engineering drawings of the required off- site improvements (street lights, drainage, curb and gutter, sidewalks, grading, etc.) to the Town of Vail Public Works Department for review and approval prior to the issuance of a building permit. 2 ' Updated 8/14 4pm 6. That the applicant record a twenty foot (20') wide pedestrian/bike easement for that portion of pedestrian/bike path traversing the applicant=s property and as identified on the Topographic Map prepared by Intermountain Engineering Ltd., dated 12/22/94, and that said easement be recorded at the Office of the Eagle County Clerk & Recorder, prior to the issuance of a building permit. The exact location and language of the easement shall be reviewed and approved by the Town Attorney and Town Engineer prior to recordation. 7. That the applicant provide written documentation from the Public Service Company granting approval of the construction of the Westhaven Club & Lodge in the location identified on the site plan relative to the high pressure gas line. Written approval shall be granted prior to the issuance of a building permit. 8. That the applicant record an access easement along the east property line for that portion of the driveway and access and trash enclosure which encroaches upon the adjoining property and that said easement be recorded at the Office of the Eagle County Clerk Recorder. The exact location and language of the easement shall be reviewed and approved by the Town Attorney and Town Engineer prior to recordation. 9. That the applicant explore alternatives to the proposed parking plan and provide all of the required parking spaces (58) on-site as requested by the Vail Town Council. 10. That the final landscape plan and architectural elevations be reviewed and approved by the Town of Vail Design Review Board. 11. That the approval of this major amendment to Special Development District #4 shall become lapsed and void one year from the date of a second reading of an ordinance amending the district, and that should the approval lapse, the applicant shall be required to remove the Aruins@ and restore and revegetate the site by no later than October 31, 1999. A bond providing financial security to ensure that said removal occurs shall be required following second reading of an amending ordinance. It shall be the applicant=s responsibility to provide a cost estimate of the removal work. The bond shall be a minimum of 125% of the removal costs. 12. That the applicant revise and submit an amended site plan, landscape plan, and grading plan indicating improvements to the existing boulder retaining wall along the east side of the access driveway. Each of the plans shall be reviewed and approved by the Town staff and the Design Review Board. 13. That the surface parking lot be heated. 14. That the applicant pay-in-lieu for 10 parking spaces. 4. A request for a CC1 minor exterior alteration and site coverage variance to the Vail Village Club, located at 298 Hanson Ranch Road/Lot C, Block 2, Vail Village 1 st. Applicant: Remonov, Inc., represented by Gies Architects Planner: George Ruther MOTION: John Schofield SECOND: Ann Bishop VOTE: 7-0 3 Updated 8/14 4pm APPROVED WITH 1 CONDITION: 1. That the existing roof-top mechanical equipment be screened to staff's satisfaction. 5. A request for a worksession to discuss a major amendment to SDD #4, to allow for the use of the tennis facility for special events and conference facilities, located at 1300 Wesfihaven Dr./ Cascade Village Area A. Applicant: Vail Cascade Hotel and Club, represented by Chris Hanen Planner: George Ruther WORKSESSION - NO VOTE 6. Information Update 7. Approval of August 10, 1998 minutes. The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office located at the Town of Vail Community Development Department, 75 South Frontage Road. Sign language interpretation available upon request with 24 hour notification. Please call 479- 2356, Telephone for the Hearing Impaired, for information. Community Development Department 4 Updated 8- l 4 4pm PLANNING AND ENVIRONMENTAL COMMISSION Monday, August 24, 1998 AGENDA Proiect Orientation / LUNCH - Communitv Development Department 12:00 p.m. MEMBERS PRESENT MEMBERS ABSENT Site Visits : 12:45 p.m. 1. RAD Five - 4469 Timber Falls Court 2. Vail Village Club - 298 Hanson Ranch Road 3. Vail Cascade Hotel - 1300 Westhaven Drive Driver: Dominic 6, NOTE: If the PEC hearing extends unti16:00 p.m., the board will break for dinner from 6:00 - 6:30 p.m. Public Hearina - Town Council Chambers 2:00 p.m. 1. A final review of a conditional use permit for a proposed addition to the Vail Interfaith Chapel, located at 19 Vail Road/ Tract J, Block 7, Vail Village 1 st. Applicant: Vail Interfaith Chapel, represented by Gwathmey/Pratt Architects Planner: Dominic Mauriello 2. A request for an amendment to a previously approved development plan for the Timber Falls Development, Iocated at 4469 Timber Falls Court/unplatted. Applicant: RAD Five L.L.C., represented by Greg Amsden Planner: Dominic Mauriello 3. A request for a major amendment to SDD #4, to allow for a fractional fee club and a change to the approved Development Plan, located at 1325 Westhaven Dr., Westhaven Condominiums/ Cascade Village Area A. Applicant: Gerald L. Wurhmann, represented by Robby Robinson Planner: George Ruther 4. A request for a CC1 minor exterior alteration and site coverage variance to the Vail Village Club, located at 298 Hanson Ranch Road/Lot C, Block 2, Vail Village 1St Applicant: Remonov, Inc., represented by Gies Architects Planner: George Ruther ~ A 1 ro~oFUAtc Updated 814 4pm 5. A request for a worksession to discuss a major amendment to SDD #4, to allow for the use of the tennis facility for special events and conference facilities, located at 1300 Westhaven Dr./ Cascade Village Area A. Applicant: Vail Cascade Hotel and Club, represented by Chris Hanen Planner: George Ruther 6. Information Update 7. Approval of August 10, 1998 minutes. , The applications and information about the proposals are available for public inspection during - regular office hours in the project planner's office located at the Town of Vail Community Development Department, 75 South Frontage Road. Sign language interpretation available upon request with 24 hour notification. Please call 479-2356, Telephone for the Hearing Impaired, for information. Communiry Development Department Published August 21, 1998 in the Vail Trail. . 2 ~ DEStGN REVIEW BOARD AGENDA Wednesday, August 19, 1998 3:00 P.M. PROJECT ORIENTATION / LUNCH - Community Development Department 12:00 pm MEMBERS PRESENT MEMBERS ABSENT . Brent Alm - Clark Bnttain - Hans Woldrich Bill Pierce Tom Weber (PEC) SITE VISITS 2:00 pm 1. Glen Lyon Office Building - 1000 S. Frontage Rd. West 2. Dobson Ice Arena - 321 E. Lionshead Circle 3. Vista Bahn - off Bridge Street 4. Vail Village Club - 298 Hanson Ranch Road Driver: George PUBLIC HEARING - TOWN COUNCIL CHAMBERS 3:00 pm 1. Dobson Ice Arena Expansion - Conceptual review. George 321 E. Lionshead Circle/Lot 5, Resub of Lot 1, Block 1, Vail Lionshead 2"d Applicant: Vail Recreation District CONCEPTUAL - NO VOTE 2. Mountain Haus - Revised west entry addition. George 292 East Meadow Drive/Part of Tract B, Vail Village 1st. - Applicant: The Mountain Haus, represented by John Railton TABLED UNTtL SEPTEMBER 2, 1998 3. Vista Bahn Ski Yard - Site improvements. George Generally located at the base of Vail Mt./Tract E, Vail Village 5tn Applicant: Vail Associates, Inc., represented by Jeff Babb TABLED UNTIL SEPTEMBER 2, 1998 1 *VAIL TONNO~ J 5. Huttner - Expansion/additions to a two-family residence. Christie 5128 Grouse Lane/ Lot 8, Block 1, Gore Creek Subdivision. Applicant: Owner, represented by Peter Lazzara MOTION: Tom Weber SECOND: Clark Brittain VOTE: 5-0 APPROVED WITH 1 CONDITION: 1. That the applicant retum with a color package and landscaping plan for staff approval. 6. Glen Lyon Office Building - addition of cooling units to roof of building Brent 1000 S. Frontage Road WesU Lot 54, Glen Lyon Office Building ' Applicant: Jim Viele, represented by Tom Frye MOTION: Bill Pierce SECOND: Tom Weber VOTE: 5-0 DENIED - due to the required screening that is needed on the north & west sides of the building, that matches the existing architectural style. Staff Approvals Cordell residence - Deck expansion. Brent 933 Red Sandstone Rd. Cottonwood Townhomes #10/ Unplatted, Lions Ridge 1 st. Applicant: James & Martha Cordell Houtsma residence - Partial parking are fill and landscaping. Brent 1868 West Gore Creek Drive/Lot 47, Vail Village West #2. Applicant: Bobbi Ann & John Houtsma "@ The Interactive Lounge" - New sign. Brent 288 Bridge Street Appticant: Alison Howe Raether residence - House painting. Brent 185-B Forest Road/Lot 26, Block 7, Vail Village First Filing. Applicant: Paul & Wendy Raether Chateau Tremonte - Change to approved plans. George 1894 Lion's Ridge Loop/Lot 27, Block 2, Lionsridge Filing #3. Applicant: Lot 27 LLC Batzer Triplex - Trash enclosure. Brent 1762 Alpine Drive/Lot 5, Vail Village West #1. Applicant: The Batzer Group Wagner residence - Removal of window. Christie 2875 Manns Ranch Road/Lot 1, Block 1, Vail Village 13'h Filing. Applicant: Joe Wagner Lane residence - Revised materials list. Christie 2705 Bald Mountain Road/Lot 7, Block 2, Vail Village 13th Filing. Applicant: William Lane 2 s e Stone residence - 170 sq. ft. addition. George 1241 Westhaven Circle/Lot 44, Glen Lyon Subdivision. Applicant: Howard & Cathy Stone Lodge at Vail - Conversion of conference space/lobby area to 4 AU's. Dominic 174 East Gore Creek Dnve/Lot A,B, C, Block 5-C, Vail Village 15` Applicant: Vail Resorts, Inc. Golden Peak Ski Base - New headwall, channef improvements, and revegetation. Dominic 458 Vail Valley Drive/Vail Village 7 , . Applicant: Vail Associates, Inc. Ellefson residence - New paint. Brent 2607-A Arosa Dnve/Lot 11, Block C, Vail Ridge. Appiicant: Tashina & Lyndon Ellefson Lodges at Timber Creek, Unit D21 - Convert garage space to 98' of GRFA. Brent 2897 Timber Creek Drive #D-21/Lodges at Timber Creek, Vail Intermountain. Applicant: Chuck Ogilby and Stan Cole Columbine North Condos, Building E- Reroof. Brent 2771 Kinnickinnick Rd./Lot 1, Block 4, Vail Intermountain. Applicant: Columbine North Condo Association Strong residence - Ski room.and dormer addition utilizing 250 sq. ft. of GRFA. George 443 Beaver Dam Road/Lot 4, Block 4, Vail Village 3ra Applicant: Dick Strong Cahalin residence - Deck addition. Brent 1720 Sunburst Drive, Golfcourse Townhouse #25/Vail Golfcourse Townhomes, Sunburst #3. Applicant: John Cahalin Donaldson residenee --Enlarge kitchen window. Christie 5157 Gore Circle/Lot 13, Block 3, Bighorn 5`n Applicant: Neil Donaldson Morgenroth residence - Re-roof. Brent 4862 E. Meadow Lane/Lot 13, Block 7, Vail Village 5tn Applicant: Robert Morgenroth The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Sign language interpretation available upon request with 24 hour notification. Please call 479-2356, Telephone for the Hearing Impaired, for information. 3 Memorandum To: Town Council From: Andy Knudtsen Nina Timm Subject: Red Sandstone Lottery Criteria Date: August 25, 1998 The lottery criteria for the Red Sandstone Affordable Housing has been modified as of the council meeting on August 18, 1998. Equal consideration will be given to length of employment within the Town of Vail as well as length of time living within the Town of Vail. Duration of residency within the Town of Vail will have to be verifiable. Items such as voter registration, former leases and utility bills will be accepted as verification. People both working and residing within the Town of Vail will be given higher priority than those just living within the Town, based on the stiucture of the lottery which combines points from both of these categories. The lottery will be open to all who currently do not own a home within Eagle County. Prior home ownership will not be a factor. The business community will be invited to purchase or lease units in larger and/or seasonal housing projects, but will not be allowed in this lottery. These changes have all been made to the Red Sandstone Lottery Packet which is included with this memorandum. ~ ~ ' August 25, 1998 , ~ Dear Community Member, ~ Thank you for your interest in the Red Sandstone development. The Town has worked diligently I to create housing for you right here in Vail. The journey to this point has been long, but, ~ hopefully, well worth it. We believe the community will benefit with people such as yourself buying a home and putting down roots in Vail. , The Town will conduct two lotteries for the development. The first will be the lottery for the three bedroom units. The second will be the lottery for the two bedroom units. You may enter ' only one of the lotteries, and you must clearly specify in the lottery application material whicli ; lottery you are entering. The reason not all of the units are available in this lottery is because j Town and the Water and Sanitation department key employees were in a top tier. The remaining units are available to the community at the same price as they were available to key Town and Water department employees. , ~ As you complete the application material, keep in mind that: Completing the submittal will be work. The level of detail required is necessaiy, : however, to fairly accommodate the large number of individuals who have ~ ~ expressed interest in the project. All employment and residency claims must be documented and will be verified. Your chance of being selected in the lottery depends in large part on the number of { people who apply. If you are not selected for a unit at Red Sandstone, stay tuned. ~ This is the just the one of many Town of Vail projects and your opportunity may ; come at a later date. The deadline for submitting the material is October 1,1998 at noon at the Town ° of Vail Community Development Office. Only complete and timely applications will be processed. * Your application materials will become public documents subject to public review. To assist you in your efforts to complete the application, staff from the Town of Vail will be available during normal business hours to answer questions. Please direct your questions ' to: Andy Knudtsen-- 479-2440 or ' Nina Timm--479-2144 ~ Thank you for your interest. We wish you the best of luck in the lottezy! a ? Sincerely, ; , ! Bob McLaurin Andy Knudtsen ~ Town Manager Senior Housing Policy Planner ; J TOWN OF VAII. PAGE 1 OF 8 RED SANDSTONE LOTTERY PACKET ; ~ 1 This packet contains information regarding the lottery and the lottery process, the deed : restrictions for the Red Sandstone units as well as Town of Vail Employee Housing Guidelines. , The lottery application must be filled out completely and a prequalif cation letter from a mortgage lender must also be included. If you will not be able to attend the lotteiy the Town will need a power-of-attorney foim from you one week prior to the lotteiy. Please keep in mind that if you are selected for a unit you will have to choose that unit at the time of the lottety. To help you with this decision you will also find a site plan enclosed. Choose a coupic of units as your first choice may already be taken. ' A. Proiect Summarv A brief description of each unit has been included to help you decide which units would be your top choices. There is also a site plan to help you understand the layout of the units. Type A One bedroom All square footage One bathroom is based on gross - 850 square feet calculations. ~ ~ Attached one car garage 1. ' , Type B Two bedroom { One bathroom ~1040 square feet ~ ~ Attached one car garage ; , , Type C Two bedroom € ~ Two bathroom ? 1160 square feet ~ Attached one car garage ~ i i ` Type D Three bedroom j Two bathrooms ~ 1430 square feet ; ~ Attached one car garage 3 ! Unit Number of Number currently Type Price Units available + A* $105,000 2 0 B $138,500 10 4 C* $143,500 2 0 D $178,500 4 2 *No units currently available if3 1+ TOWN OF VAIL PAGE 2 OF 8 RED SANDSTONE LOTTERY PACKET 3 i i B. Basic Eliizibilitv Below are the requirements you must meet in order to be eligible for the Red Sandstone lottery. You must be able to comply with each of these requirements before you can proceed to the , nezt step in the application. A. You must intend to use the Red Sandstone unit as your primary residence and maintain it as your primary residence in the future. B. You must be currently employed at a business located within Eagle County which ~ holds a business license with the appropriate jurisdiction (Town of Vail, Town of ~ Avon, etc.). You must be employed an average of 30 hours each week on an ' annual basis. You must maintain this level of employment for as long as you own ' your Vail Commons unit. ; C. For the 3 bedroom units you must have a household size of 3 or more persons. ~ For the purposes of determining household size, applicants may include all persons ; related to you by blood, marriage or adoption. If you plan to include dependents, i they must be listed on federal income tax forms and reside in the household at least six months and one day out of every 12 month period of time. There is no minimum household size for the two bedroom lotteiy. You must specify on the ; application that you are applying for the two or three bedroom lotteiy. f 'j D You must be prequalified with a mortgage lender. 1 'a C. Mortgaae Prequalification ~ Prequalification is critical, as it allows a lender to review your financial status, compare your ~ status to the monthly expenses of home ownership, and determine that you are able to secure a ! mortgage loan commitment. The prequalification must be based upon the projected monthly ' costs, principle, interest, taxes and home-owner association dues. Typical homeowner association dues are likely to be around $135.00 per month. Approximate taxes are as follows: Unit Tvpe Approx. Monthly Taxes A $35.00 B $46.00 ; C $48.00 D $60.00 ~ Please note that property taxes will increase at a rate of 6% every two years, based on the deed ? restriction on appreciation. fi ~ , TOWN OF VAII, PAGE 3 OF 8 RED SANDSTONE LOTTERY PACKET ; 7 Every lottery application must include a completed prequalification letter. This standard prequalification form is to be completed by your lender and must include specific conditions, if any, required for you to secure permanent financing. Find out under what conditions your lender will or will not be able to deliver a loan at time of closing. Not every lender will be able to close loans for you on Red Sandstone D. Loneevitv in the Area ~ Once basic eligibility has been met, applicants will receive points as follows: A. Each year of residency and employment in Eagle County will count as one point in deternuning the total score. Additional points will be determined as follows: B. Current and consecutive years of employment in Vail shall be weighted 3:1 over consecutive years of employment elsewhere in Eagle County and past employment in Vail immediately preceding consecutive employment elsewhere in Eagle County. ` For example, if you worked in Vail for two years, then worked in Avon for three, ; all five years would be counted as past employment, but only at a 1:1 ratio. If you ' have left the County entirely and then returned, the time prior to your departure will not count. If you have worked the past two years in Vail consecutively, the ~ two years would generate six points. C. Current and consecutive years of residence in Vail shall be weighted 3:1 over ~ consecutive years of residence elsewhere in Eagle county and past residence in Vail immediately preceding consecutive residence elsewhere in Eagle County. ; (Please see the example above.) Note that points for documented employment and , residency will be combined. Keep in mind the following points: 1. Your physical place of residence and employment is what counts, not the mailing ; address. i 2. Employment physically located on Vail Mountain shall be considered inside the Town of Vail. 3. Employment requiring work to be completed at locations on-site throughout Eagle County (e.g., construction sites) shall be considered outside the Town of Vail. } ; i . TOWN OF VAII. PAGE 4 OF 8 RED SANDSTONE LOTTERY PACKET 4. Seasonal work and part time work shall be counted on a pro-rata basis. Seasonal , work and part time work alone may not be adequate to meet the 30 hours/week ` average annual requirement. This type of work rnay need to augment other employment to meet the minimum eligibility. ; 5. For the purposes of determining the standing of each applicant, each year of 1 residency and employment, within the Town of Vail, reflects one point. For the portion of time in excess of a complete year, the Town will round to the next highest nutnber if the time exceeds six months and one day. If the time is less than six months, the Town will round down. Given that the tiers will group individuals with similar histories (see Section E below), half year increments are not likely to distinguish lottery applicants from one another. 6. If two individuals are applying jointly, the years of employment and/or residency shall not be combined. The single individual with the longest record of employment and/or residency shall use his or her record for the purposes of determining longevity. 7. Prospective lottery applicants ma.y not currently own real estate located in Eagle ~ County. 8. All claims will be verified by Town of Vail staff. Claims of residence and employment that do not check out or are un-verifiable will not be counted in determining your longevity. 9. The Town has targeted this project to local employees who will be owner- occuPants. The Town anticiPates sipifcant business involvement in the j development of larger, seasonal housing developments. E. Establishing Tiers After the application deadline, Town staff will verify that each applicant is eligible for the selected lottery. Staff will then determine the standing of each applicant based on the weighted criteria. All applications will be rank-ordered and placed in four tiers to allow for a random drawing to be conducted of subsets of the entire pool of applicants. The tiers will be set after the point-ranking of all applicants has been determined and will reflect breaks at the 25th, SOth and 75th percentiles of all applicants.. The random drawing from the tiers is a benefit to the lottery system as it creates balance between complete chance and strict points. The tiers create pockets of randomness within the framework set by the weighted values. The randomness takes the pressure off the process in the following way: if one individual-has lived here 18 years and another 19 years, both will be recognized for TOWN OF VAII, PAGE S OF 8 RED SANDSTONE LOTTERY PACKET ,i ~ their long-term commitment and will be put into the same tier. Adding the random element is also consistent with the expectations of the community-- as most people are expecting the luck-of-the- draw to determine, in part, the individuals who are selected to become homeowners. Once the tiers have been set, the Town will publish the names of all applicants, listing each one alphabetically within each tier. The specific breaks for each tier will also be identified. The Town is putting all applicants on notice that your name will be published, and your standing in the Iottery will be apparent to the community. It is imperative that all records of employment and' residency be accurately documented in the event your record must be substantiated. F. Conducting the Drawing On November 5, 1998 in the Town Council Chambers the Town will conduct the drawing. You or your representative must be present to win. All applicants who meet basic eligibility of either the two or three bedroom lottery will be included in one of the tiers and will be drawn. If you are unable to attend, you must have a representative present, as the selection of homes will occur immediately upon being selected. If you choose to have another individual represent you at the lottery you must provide the Town staff with a power-of -attoiney document one week prior to the lottery, documenting the name of the individual who has the decision making authority for you. Review the site plan attached to this packet to help you determine your preference of units. Prioritize your unit choices, as you will be required to make your unit selection immediately upon your name being selected. Beginning with the top tier of the 3 bedroom lottery, the Town will draw names randomly. Once all names from the first tier have been drawn, the Town will move on to the second tier, and draw names randomly from the second tier. The same approach will follow with the third and fourth tiers of applicants until all names from the 3 bedroom lottery have been drawn. The first 2 names drawn will be considered the Primary List. The first person on the Primary List will have the , first choice of unit type and location, the second person will have the second choice, and so on. A Reserve List will be esta.blished for all individuals drawn after the first 2. If either of the top 2 winners is unable to enter into contract and/or close, the first person on the Reserve List will be given an opportunity to step in and acquire the unit selected by the person unable to close. That decision must be made within 7 days of being contacted. A decision to decline that particular unit will not penalize that individual from a future opportunity to step in and acquire a unit which has been previously selected. In other words, the individual will retain his or her place on the Reserve List. Following the 3 bedroom drawing, the Town will conduct the 2 bedroom drawing. Beginning with the top tier, the Town will draw names randomly. In a similar fashion, the town will move through each of the tiers, until all names are drawn. TOWN OF VAIL PAGE E) OF 8 RED SANDSTONE LOTTERY PACKET ~ ~ In the event that supply exceeds demand for the 3 bedroom units, the town will allow individuals in the 2 bedroom lottery to select the remaining 3 bedroom units in the order in whicla tliev are listed on the Primary List for the two bedroom units (see below for further explanation). The first four names drawn in the two bedroom lottery will be considered the Primary List. All remaining applicants will be drawn and, in the order drawn, will establish the Reserve List. Similar to the process described above, in the event an individual from the Primary List is unable to enter into contract and/or close, the first person on the Reserve List will be contacted and will have the opportunity to step in and acquire the unit. ~ ~ G. Entering into Contract If you are drawn as one of the Primary List winners for either the two bedroom or three bedroom lottery, you must be prepared to select the dwelling unit you would like to purchase immediately i after your name has been drawn. You or your authorized representafive must be present at the drawing in order to be able to select the home you wish to purchase. It is the town's and ' developer's intention to have the units selected immediately and under contract as soon as possible, no later than five (5) business days after the drawing. Lottery winners will be supplied with the purchase contract at the lottery drawing. Signing of the contract wili take place with a representative of the developer within the following five (5) days. If you are represented by a real estate agent, he or she must be present at the lottery drawing, the execution of the contract, and at closing.. At the contract signing, you will be required to provide an earnest money deposit equal to 3% of the purchase price of the unit. This earnest money is not refundable, unless, for example, future interest rate hikes make the applicant unable to qualify for a loan. If a lottery winner cannot enter { into contract within five days, the winner will forgo his or her opportunity to purchase and the i Town will contact the next person in line on the Reserve List, as deteimined by the order of ; names drawn at the lottery. 6 H. Securing a Loan Commitment ~ I ~ Once you have entered into your contract to purchase, it is your responsibility to secure a ~ mortgage loan commitment. The final Ioan approval must be sufficient to cover the costs of the selected dwelling unit. Verify that your commitment is valid past the date of your anticipated { closing and occupancy, according to the preliminaiy construction timeline shown below. i ~ ~ TOWN OF VAIL PAGE 7 OF 8 RED SANDSTONE LOTTERY PACKET ; , ' I. Construction Construction will occur concurrent with the lottery process. At this time, it is scheduled as s follows: , Official Ground breaking ceremony was July 28, 1998 Construction through April, 1999 ~ Completion slated for May, 1999. ; , ~ After you have entered into contract, a representative of the developer will contact you to select colors and materials for the interior finishes. Two interior packages will be available to each buyer at the base price. Upgrading the quality of the finishes will be allowed, up to 10% of thc ; base purchase price. The deed restriction for the development allows for the resale value to ' appreciate 3% annually and allows the owner to recoup the cost of home improvements, up to ' 10% of the base price for each 10 years the residence has been owned. The 3% annual appreciation cap will be set on the base price and will not reflect upgrades. The Town witl have no involvement in your negotiations with the developer regarding interior finishes and upgrades. ~ J. Closing and Occupancv The developer will schedule the closings immediately following the filing of the plat and the completion of the dwelling unit, as deternuned by the issuance of a certificate of occupancy by the Town. a i Move-in-Day has been the focus of the community since the inception of the Red Sandstone ; project! We look forward to this day! Moving in can take place anytime after closing. ~ ~ 1 ~ _r ,YI TOWN OF VAII. PAGE g OF 8 ~ RED SANDSTONE LOTTERY PACKET ~ Memorandum To: Town Council From: Bob McLaurin Andy Knudtsen Suzanne Silverthorn Subject: Common Ground: Review of Suggested Options List Date: August 25, 1998 At the conclusion of our last Common Ground discussion on August 18, you requested setting additional time aside to discuss a list of housing options and alternatives that have been suggested throughout the Common Ground process. In preparation for that September 15 community discussion, which will be scheduled during the televised evening meeting, a list has been drafted representing ideas and coneepts that have been forwarded to the Town since March. The purpose of today's work session is to review the list to make sure it is inclusive of all ideas that have been forwarded to the Town. Then, with your approval, TOV staff inembers will spend the next two weeks categorizing, researching and offering a status report and/or recommendation on each of the ideas. This report would then serve as the basis for presentation and discussion during the time set aside for Common Ground on September 15. Also at the September 15 meeting, we propose circulating a revised schedule for next step discussions on the first two parcels in the Common Ground plan. That work would include development of parameters for seasonal housing at the Lionshead parking structure, as well as the parcel at the intersection of Arosa and Garmisch. The West Vail site was selected as a for-sale housing development and a neighborhood park as part of the overall Common Ground plan. Concurrently, you have previously directed the Town Attorney to pursue opportunities for the Timber Ridge and Hud Wirth sites, as well as processing the five parcels named in phase one as protected open space. _ _ Item Suggested Option Staff Evaluation Status/ Recommended Number Response 1 Town should set example by creating housing for its employees 2 Leave open space as last option 3 Lands purchased with RETT are off limits 4 Consider the Ruins @ Cascade 5 Consider Old Town Shops 6 Consider Mtn. Bell 7 Consider Public Works Site 8 consider Berry Creek Fifth Filing 9 Slow the process down 10 Provide opportunity for employees, TOV, businesses & property owners to participate 11 Stop the process & revisit June 30 decision 12 Exhaust all altematives before breaking ground on anything 13 Easier to build employee housing units in already existing housing 14 Employee generation ordinance 15 Strict enforcement of deed restrictions 16 Move on Timber Ridge before it is lost 17 Bring in design teams 18 Explore new urbanism concepts 19 Mix seasonal with owner occupied units 20 RETT fund not for housing 21 Ensure Lionshead redevelopment has adequate housing 22 Employee generation task force in each neighborhood 23 Register neighborhood associations as liaisons 24 Concentrate densities nearest . to village core 25 RETT exemption for first time buyers 26 Take plan to public vote 27 Involve Vail Resorts to a greater degree 28 Include the business community more 29 Bring private landowners & business community together to address solutions 30 Utilize Habitat for Humanity 31 Abolish RETT & have a public vote on a housing tax 32 Use Forest Service Land 33 Explore Vail Racquet Club development 34 Create long range plan 35 Review zoning laws for specific properties 36 Discuss specific altematives to current sites - . ~ 37 Require new development to offer employee housing units 38 Define what is affordable housing 39 Require caretaker units I all homes over 3,500 sq. R 40 Business finance home loan until employee has enough equity to have own loan 41 Short-term vs. long-term rental policies and enforcement 42 Buy properties for re-sale _ with deed restrictions 43 Businesses buy properties for re-sale with deed restrictions 44 Establish private real estate investment trust to fund affordable housing 45 Encourage old and require new condo compleses to have on-site manager unit 46 Mix seasonal housing with summer camp use 47 Impact fee to businesses 48 Down payment assistance programs 49 Low interest buy down 50 Business improvement district to generate housing fund 51 Increase business license fee according to number of employees 52 Tax credit to businesses who hire employees living in Vail . 53 Incentives to current home owners to create employee units in Vail 54 Expand lift tax to generate income from all lift rides 55 "Homestead Act" concept to preclude local housing used as short term rentals 56 Establish private board to create private housing deals 57 Formalize employee generation requirements 58 Facilitate financing for those who voluntarily deed restrict _ 59 Issue private activity bonds 60 Low income housing credits (eagle county) 61 Reimbursable housing allowance (Holy Cross Energy) 62 No RETT on deed restricted square footage 63 Educate and inform interested private parties on available programs and ideas 64 65 66 67 68 69 70 %C• TO THE EDITOR OF THE DAILY TRAIL: I have been quoted in the August 21 and August 22 issues of the Daily Trail in articles referencing the coneerns of a committee of Vail business owners calling their group Vail 1st (a very appropri- ate name for their agenda) and the refuting of their claims (and the supportive imput provided by myself and other former visitor center employees) by Frank Johnson and other personnel of the VVTCB. I was grateful to be in attendance at the Tuesday, August 18, Town Council session and hear discussions of each side of this issue. I was especially pleased to become more aware of the Vail 1st agenda. In particular, two of the speakers made an impact on me with their opposing viewpoints, Joe Staufer and Frank Johnson. During the time frame 1992-1995, I was employed by VVTCB as a Guest Services staff member, thereby representing not only VVTCB but also the Town of Vail and Mr. Staufer's business (a member of WTCB). From my exper- iences, as an employee, without question Mr. Staufer's was the most accurate position. Regretfully, I felt it was inappropriate to challenge Mr. Johnson at that meeting because I was in attendance relative to another discussion. Guest Services is the title given employees of the Vail Visitor Centers, and during my tenure I worked at aZl locations: Village, Lionshead, and the kiosk within Lionshead - with close proximity to , the bus stop. I was qualified for this position. I am a permanent ten year resident (homeowner), a life long resident of Colorado with a concierge background (locally at the Marriott) and I was a Market- ing Coordinator at Marriott Streamside, Vail. Marketing, for commission purposes, was the skill this position required, certainly not guest services. I believe, in retrospect, my loyalty to my home town and my concern for the visitor's specific needs was a negative instead of a positive as viewed by my direct supervisor. I felt my primary focus should be toward the best interest of the tourists, the TOV, and the merchants. I quickly learned that it was not Vail 1st but VVTCB 1st. With my skills I am very employable in this valley, however I chose to work at the Visitor Centers because I enjoy sharing my enthusiasm for our area and it is personally satis- fying to make a contribution towards enriching our visitor's Vail experience. Fortunately, I had independent income sources as I never could have supported myself on the salary offered. I was well rewarded, however, by both the visitors and the lodge managers with thankful words and token gifts. Staffing a visitor center provides infinite potential to interact with visitors literally from all over the world. Through this interaction (if you have the time and the interest) you can easily learn guest's perception of this resort and hear their negative or positive feedback about specific experiences while here. what an education you obtain, and how wasted this know- ledge is when you realize the apat-hy toward remedying the negatives. When I began my employment, I was not aware that the Visitor Centers are owned by the Town of Vail. When I became aware that I could not provide adequate guest service - it was very frustrating/defeating. Handling all my income generating duties was so time consuming it was a challenge to even briefly process the volume of guests dur- ing high traffic times. Most shocking of all, I was working in a Town owned facility and often my duties were counterproductive to the Town and most definitely to the merchants therein. My comments in the Daily Trail articles specifically focused on the Visitor Center lodging procedures and the monetary incentive program, I and my fellow staff inembers were required to follow. This was not only verbal directives, memos were distributed at meetings. Neither Mr. Johnson or Mr. Brice were ever at those meetings, nor did either of them ever come into the Visitor Centers to discuss these procedures. Karen Uherchik arrived toward the end of my employment. She was always receptive to our imput and any positive changes that have taken place I feel certain were initiated by her. 5he is a fine employee and loyally assumes her work load and that of others. My direct supervisor was Deberah Ramsey Earle. Before I made additional comments, after my discussion with Councilman Jewett, I communicated with several past and several present guest service staff inembers. Even with Karen Uherchik's diligent efforts, morale and service im- provements are reported to be slight. Frank Johnson wrote on one of my last paychecks; "Joanne, thanks for all your help"...that is the ONLY communication he initiated between us during my entire employ- ment. A fellow staff inember and myself went to his office to ex- press a wide range of concerns and were met with disinterest and told "I'll get back with you". He never did. Many Daily Trail readers may not be aware that WTCB makes lodging reservations at their central office and also at the Visitor Centers. Central office reservations arrive via telephone, At the visitor centers the source of inquiries come from what we referred to as I-70 pull-offs. During our infamous pass closures inquiries are of necessity not intent. Events bring additional spontaneous inquiries. I was always mindful that the inquiries were coming from persons who had exited at Vail, not at Eagle, Avon, or Beaver Creek, etc. The word Vail still has enough "magic" to whet the interest of many people and, in my opinion, still has considerable marketing power, but the magic is being diminished and our lack of awareness of policies that are working against us is contributing to this. I, personally, found it difficult to do a disservice to many of the very people who were involved in the origination of this resort - through actions required by my employer. However, through the generosity of this employer, we were initially offered a$1.00 monetary incentive (before deductions) for each reservations we captured. We called this $1.00 bonus our "lack of incentive pro- gram". We nearly always had only one staff inember at each center and each staff inember made the decision when the opportunity pre- sented, as to which member to direct the potential customer to, or whether to even "go through the hassle" (as one employee verbal- ized the process). The "hassle"required a great deal of effort: Identifying requirements (duration, beds, budget, children, pets, etc.) Availability had to be researched by telephone (time con- suminq) and once a property decision was arrived at, the lodging was booked, the guest directed to the property, the reservation entered on an antiguated computer (time consuming) and a follow-up confirmation was done the following day. This was prioritized as the most valuable part of the process because VVTCB derives a substantial commission from these efforts. This was accomplished with a continual stream of guests needing our attention and a persistently ringing telephone (including serious lodging inquiries generated with marketing funds but impossible to process because of the overwhelming demand on our time). It was mind-boggling to me to witness all the lost opportunity for increasing lodging revenues. I travel around this state and when I do I use visitor centers both for directions and lodging. After I became employed at a visitor center I visited out of curiosity. There are sophisticated opera- tions within this state. Telluride is a prime example. Our centers, and our ability/efforts to maximize lodging potential, is primitive by comparison. I found that Gunnison, Colorado was making a more superior effort at that time. They offered bathrooms, also. In the Lionshead Center even the employees have no bathroom. Can you envision being on duty alone, with a roomful of tourist you cannot leave unattended, and some of them are angry with you because they are also terribly needy? When you finally have a chance to escape for this purpose you must walk a distance, through adverse weather at times. The biggest negative is the door is locked (for lunch breaks also) and our tourists (who have been directed to us by sign- age, in the middle of the day) find it locked. Such a fine reception. When Frank Johnson "refuted" our claims he said that VVTCB has Lodging members throughout the valley. Indeed it does, thereby creating a conflict of interest. He claims no favoritism is shown. The reality was this favoritism can even be controlled by the employee and certainly by VVTCB for commission goals. Some of the lodging members aggressively solicited our help in selling their rooms and we cooperated ("the squeaky wheel gets the grease") When I tried to distribute evenly I found some properties had never re- ceived a reservation from the Visitor Center. During my employment the Avon Chamber of Commerce came into being. Competition for mem- bers was initiated. As we all know, Beaver Creek properties are in the higher rate range. When you are commission structured the higher rate generates a higher commission. We needed to impress new members with our reservation ability. TheChamber of Commerce was not competi- tive in this area as they did not handle reservations. To solidify our cooperation in sending tourists to down valley lodges, WTCB generously offered a$2.00 reward per reservation IF the property was down valley. Periodically even $3.00 was offered. Needless to say, the employees really needing the additional income strived to get sane. Tt made the "hassle" a little more worthwhile, however we neglected our incoming guests in the process. Frank Johnson, in his attempt to "refute" our claims, did not explain why we were offered a monetary reward double or triple the amount we were given for the same process and effort undertaken to send the tourists to local lodges. Usually we were met with resistance when we proposed down valley lodging, but that was overcome with a"no availability" declaration. I, personally, did make reservations agressively, not to benefit myself or WTCB, but to facilitate the ease of acquiring accomodations on the visitor's part. When I was successful in send- ing visitors down valley it always created a feeling of conflict for these reasons and others: (1) I was working in a Town of Vail owned facility and agressively directing visitors to another town. (2) I was being disloyal to the local merchants. Many of these merchants are "long-timers" including Joe Staufer. They have invested a lot of their working life in the success of their propertiesJbusinesses. (3) I was deceiving our visitors as to lodging availability locally in order to follow directives. I used deception as a means of overcoming objections. I was damaging my own credibility. (4) I realized I was "steering" guests to gain income for my employ- er and myself, and when this "steering" was accomplished the end result was that not only the lodging providers lost their opportunity to derive income from these particular visitors, but the local merchants as well. Tourists tend to eat and shop in the vicinity of their accomodations. Our proprietor's loss was the probable gain of their down valley competition. The staff at the Visitor Centers have helped a lot of tourists discover Beaver Creek, which has even lured our famous Helmut from us: (5) The realization that my actions could impact the guests choice of location in the future. Example: "Let's exit at Beaver Creek, I recall that Vail lodging was not attainable when we visited before and the VAIL visitor center sent us here".... I have heard a sum of around $100,000 is delegated to WTCB for the operation of the Visitor Centers. I do not know the accuracy of that figure, but I DO know that WTCB's commission generating pro- grames (i.e. lodging reservations, concert and ballet ticket sales, activity commissions, etc.) a staff inember was capable of producing commissions equa.I to, or in excess of, their salary. However, the centers were always understaffed during my employment, due to "budget restrictions". I was told that operating hours were reduced last winter (by a winter employee) because of "employee unavailability". (I wonder why::) The Lionshead kiosk was closed due to "budget re- strictions" long ago. I was the last person to staff that location. I know how valuable a location it was, I gave guidance and answered a multitude of resort questions to hundreds of visitors. I taped a map to the window hoping to offer some assistance because the Infor- mation sign still remained. This SAME map stayed in the window for several ears and became so faded it was unreadable. What a LOSS to the merchants, particularly in Lionshead. I was so surprised they did not object to this decision. All summer a shattered monitor (with no clue as to what it had offered) has replaced the map. Is this vision going to greet our World Ski Championship visitors when they arrive?? Likewise the Lionshead Center. By NO stretch of the imagination is that a World Class facility. After I left the Visitor Centerjob, I became a volunteer Vail Host, a program initiated by the TOV. Many, many TOV staff inembers were ~ I a . r also volunteers and I became acquainted with some of them. On one of the BUSIEST days of that winter season, several TOV staff and myself were stationed at the bus stop directly below the VILLAGE information center and unbelievably it was closed for in excess of three hours while we were there. In my jud`gement it was a brilli- ant idea to form the Host program. It was depressing that the Town turned management of this program over to VVTCB. I am quite sur- prised they have not utilized these Vail Host volunteers to staff the centers. I fully anticipate a smoke screen to develop, and an attempt made to discredit me personally. I certainly welcome your ca11s of support or to discuss this issue in more detail. This town is filled with former WTCB employees, perhaps this is a great time to have a reunion:: Fellow citizens, merchants, taxpayers, do we wish to continue to be so charitable to our nice neighbors to the west? I am aware that employees of Eagle County will be considered as occupants of the housing we propose to construct on our neighborhood parks. I vote for Vail 1st. . ~ i Joanne Glenn 479-0441 RUSTY NAIL PRODUCTIONS P.O. Box 2731, Vail, CO 81658 (303)476-9396 ~ March 16 1995 ` O~ 0 ,O Mr. Frank Johnson, President 0_1 Vaii Valley Tourism & Corvention Bureau 100 E. Meadow Drive ~ Vail, CO 81657 ~Al ~ Dear Mr. Johnson: I have worked at the Vaii Valley Tourism & Convention Bureau (VVTC6) for the past year and aithough the people wiihin the organization are some of the nicest people I have ever worked with, there are scm;a ma;or ;,roblems t;lat need to be addressed. As a homeowner in the vaiiey, i am conce.•*teri *_hat the mismanagement of the VVTCB wiil reflect poorly on the vailey as a whole. Let us look at a few of the highlights of the 1994-1995 winter season. A: The time between Thanksgiving and Christmas is traditionally slow for the valley. The VVTC8 decided to introduce the "Festival of Lights" campaign to increase the number or guests during this period. The campaign featured posters, brochures, advertisements, and a bulk mailing. This mailing did not occur until well after Tnanksgiving, which was aiready a good two weeks into the "Fes:ivai of Lights." Even though I was an empioyee at the time, I personalfy learned about the promotion in the Vaii Dai1y. Unfortunately, I had already besn asked about the festival from potential guests. Lastly, at the end of the campaign, ail the remaining brochures (about half) were simply thrown out. 1 suppose the advertisements did work because 1 received cal(s pertaining to the festival, but I wonder how the VVTCB iracked this effort. Generally, promotions are pianned months in advance and organized well, which was obviousiy not the case for the °Fsstival of Lights." Why?! B: In September, October, and November the central reservations department . experienced a complete turn-over of it's staff. These peopfe are the "bread an butter" of the company. They talk directly with the potential guests, hotels, transportation companies, etc. These relationships do not develop overnight and are essential to the guests' snjoyment. The problem with this high turn-over can be overwnelming. The repiacsment staff, which was relatively new to the valley and the equioment, coutd not be expected Lo know enough *o mes*_ ;!^s gues~s' needs cverr.ig^*. and ;1hey uid nc: have adequate training before taking incoming calls. This later manifested itself into guests complaining that they were told their accommodation was "sfope side" when in reality they were staying at the Roost Lodge (for exampie). Another problem surfacsd when confirmation paclcets were not sent out in a timely manner. Could you imagine spending thousands of doflars for lodging and not knowing the lodge's name, directions to and around Vail, or even how to get a key to the condominium you rented (all actual compiaints recorded in the inTOrmation booihs). ! wiil not speculate why everyone left, but a few people directfy conveyed to me that it was a financial decision based upon mismanagement. Why was this allowed to occur? C: Have you ever tried to cail the VVTCB's 1-800 number to get information about the valley? If you do geL through to a person, iry to have them send you something to pian your vacation. (f that person does in fac; send you sameth+ng, 1 would be curious 3/16/95 -2- as to your reaction. It is hard to describe the brochure in this letter, but it is pfain, unimaginative in comparison to Vail/Beaver Creek central reservation's presentation, and otherwise unflattering to the valley. I cannot blame the current management for the inadequacies of the telephone system in place, bui if it continues to be such an unpieasant system to use then they are to blame. D: Have you ever looked at the VVTCB map of Vail? I had the pleasure of trying to improve the practica(ity of the map the last two seasons, but given the (imited budget my hands were effectively tied. We convinced members of the VVTCB to spend an additional $350 to advertise on the back of the map. We produced 20,000 copies of the map for $3,500. This map was sent out to potential guests as weit as distributed through the information booths to an estimated 300 to 500 peoole a day. iJnfortunately, the map is hardiy a flattering or easy to interpret representation of Vaii. A four color version with easy to follow graphics costs under $6,000 but the company woufd not subsidize this. lt is indicati've of the probtems facing the company when such a cosi-effective advertising tool such as the map is foregone and the "Festival of Lights" debacle is reaiized. E: The information booths are subsidized by the Town of Vaii for $125,000. Unfortunately, these booths are not functioning as well as they should. For instance, if a guesi requests information about snowmobiiing, the person working in the booth can show them brochures, tell them the prices, and `even call the company and make the reservation. The problem is that neither the VVTCB nor the Town of Vail wiil gei any commission for this service. This does not happen as rrequentiy as it should because there is no incentive far the employee ta make any additional effort. What does this all mean? Lost revenue not only for the VVTCB but Tor the Town ot Vail as wel1. Alsa, the guests` stay in Vail is potentially compromised. I am a firm believer that tfie VVTCB can achieve the level of public service Vail des2nres. The guests nesds should always take precedent, particulariy in a commission driven business such as centrai reservations. This has not besn the case during the 1994-1 Q95 season. It saddens me that the end results wii( not be seen untii people decide to vacation eisewhere next year. That is what directly effects me as a homeowner and why I have written this letter. You may hear varying reports in regards to my employment at the Vail Valley Tourism & Convention Bureau. I was dismissed from the company in late January and there are always two sides to every story. I have just gotten home from a trip which included my brother's wedding and a safari to Africa (and yes, Africa is incredible!). I write this letter in order to aler[ you to some things that concerned me. I welcome any response and would be happy to meet with you to fuRher discuss this matter. Sincerely, Tedmund L. Morrison cc: VVTCB Directors and Officers Mr. George Gillet Mr. Merv Lapin Ms. Peggy Osterfoss . , . ; . TO LYN'pF VAIL " , • ~ . . • Irigut/IrcqtzirY Response Record . T'ne attached camme;cts we:e recentlyreteivecl by the Towrt of yall yye encourage yLil . residents and guests to gi,ve tis such in t AD D~~ i r~E CON ~~d we strive for t~~y ~Q~~, pj~t COMPLEZ"rJ FOR~12 IO P BRA ~~,gy~ ORKTNG DAYS AND A;EZUKN T't~LS D EFA-R_ _ ~LL 71 I'o F,~:-N-r LL INQLt~t Y • :~~~-u-Ci- (,(~01`~d4 ° ` _.~t~I' t~i liALTO "r"A.-NDLFZiQUIRY ~ . ~ . . Z r TOV ZZE :r TD, LVr~'/~tVQL" y • ~ • ~ ~ . ~ . '~/PF Qr ~r i•~ ~T/r'Q 7 Ky. 7--=- C'1Ci~Q3~?~` . . I~- v ~ ~~11~ ~ ~ r ~ ~ ~ c C~ ~ (at~ ~ ) ~c: ec • J''F Q''" 7^57Q~ir (C^~'t nrte)- , - . i:..:: : ~ (at~ca rBy) - ~ (irtr'.icate date) • . p , a7sF ~ * . . . TO PAM cF,., uNmC_ ~ " A r='v ~r :~i~ irtcuirr snt :aert wiil c-:~in ca :Ie at ~'-s v V CaessastmitY.''~rfatioas . . 3~;;C•'.~~y~~ :111 tRCtiSN'v11I b! CQSiQt~4 CQ3lQ. _ ~ AS JQ7fI iS L~ii w~i Li tKgrT~ .3 2T~ . I--- ~ i I ~ I I I S A N 0 I E G '0 FASH(ON VALLEY CENiER Suite I581 •Sao Diego, G1 92108 (619)296•8898 • faz (614)296•0219 JULY 11, 1998 TO: CHANIBER OF CON.IVIERCE TOWN OF VAIL FROM: RICH BRADY, VISITQR RE: "NEEKEN , .TUL,Y 4, 1998 I'M WRITNG THIS LETTER TO LET YOU K~vOW I'VE PROBABLY SPENT MY LaST TULY 4 IN vAIL. AL,ONG WIT"ri MY ASSOCIATE, WE SPENT 3 ) iNIGHTS IN YOLrR F!AIR VU-LAGE; STAYING IN PEPI'S AND THE LODGE AT VAIL (A TOTAI, OF 7 HOTEL ROOIVi NIGHTS). tiV-E ALSO SPEVT tiIOiVEY N REST.aLRAvTS.A.:1D RET.gII. STORES. THE REASON FOR OliR IFL; TLTRE ACTIQN iS T: NEAZ OUT- OF- CONTROL_ NOISY-AT-ALL- HOLRS, S2~40kIL"G. DRINKI~i 1G. CROWD ~ OF YOUNG KIDS THAT CONGREGATED AT THE GORE,BRIDGE STREET PNTERSECTION EACH iVIGHT OF OUR STAY--IT WAS ~ REAL,LY STUPID.EVEN THOliGH THERE WAS A STRONG PRESENCE OF POLICE (WHICH WAS PROBABLY THE ONLY REASON A COMPLETE RIOT DIDN'T BREAK OliT}, TEE NOISE WAS ENOUGH TO KEEP ALL OF US AWAKE (AL,ONG WITH ? 1NF:~.~'~tTS), MOST OF FRIDAY ~~ND SATURDAv ~tIGH1'S. THE ?'CWN OF VAIL REAL,LY tNEEDS TO ADDRESS THIS ISSUE OR IT CAIv LOOK FORWr1RD TO NiORE DEPARTURES LIKE US IN THE rUTLTRE. I DOUBT SERIOliSI_Y IF THE ENTIRE "CAST OF THO[.rSA_N-DS" OF THESE KIDS HAD AvY POSITI~/`E ECONOMIC BEN"EFIT TO THE BLSINESS CONItiiL^vITY :aT AL,L. YOU NEED TO T.a.KE a LOOK AT wHOSE BLTTERING YOUR BREAD. OR DOWNTOW1t WII.L BECOME a WINTER-ONLY CONIlUIUNTY. NO BUSIiv`ESS CAiV SURVIVE ON 6 MONTHS r2EVE~'UE. HOTEL DEL CORONADO I.A JOtLi HYATT REGENCY HORTON PLaL1 LOEWS CORONADO >te,'s =3;•~l~a 4S4•i10o SAvDteco ~96•?096 BAYRF50Ri' tvoH~:*'s =~~•~i6o 136•011" 423•2256 YOU ALSO NEED TO ADDRESS ANOTHERVERY AiNNOYING ISSUE WHICH TAKES AWAY FROM THE PEACEFUL MOLrNTAIN • EXPERIENCE: THE EARLY MORNING STREET S WEEPER. ON JULY 4, HE BEGAN HIS NOISY EXPEDITION AT 6A1v1, BEEPIivG HIS WAY OVER AND OVER THROUGH THE VILLAGE. ON SUNDAY JULY 5, HE BEGAiN AT 7AM. NOT ONLY DID TFUS COMPLETELY BLOW ONE OF THE MAIN REASONS WE CAME TO THE N10LTNTAINS I.E. TO GET AWAY FROM THE NOISE OF THE CITY, THE GUY DIDN'T EVEN DO THAT GOOD OF A JOB; MISSPNG A LOT OF TRASH, CIGARETTE BUTT'S, ETC. THE IRONY OF TFUS WHOLE PROCESS WAS THAT ON NI'ONDAY vtORINTNG. AFTER MOST OF THE PEOPLE HAD CHECKED OUT A'VD LEFT VAIL THE DAY BEFORE, LIVE HU1VIrkiN BEINGS WITH BROOiVIS SWEPT THE VILLAGE WITH PLrSH BR001VIS AT A.17R1=1C i ION IF THE NOISE LEVEL AiND PROBA.BLY AT A FRaCTION OF THE COST. W'HOItiIEVER ASSIGiNED TFUS BACKWARD SETL'P SHOULD TRY SLEEPING N ANY HOTEL ROON1 ANYWHERE CLOSE TO TI~ DOwNTOWN vII,LAGE. THEY WOULD LOSE TI-E tiiOTORIZED S W-EEPER IN A HEARTBEAT. rINAI,LY, I.FuTST WANT TO ADD ? N[ORE THILTGS: i) i LOVE VflII., AvD WII_.L PROBABLY CONTLNL'E TO 'vIAKE MY WINTER SKI TRECKS FOREVER ( I':~I EYCITED TO SEE ?'I-E STREET WARMERS BEING IINSTALLED, AL,LOW i-\;G YOU TO DITLH THE EARLY MORNING SNO`VPLOW THAT HAS WRECKED THE PEACEFUL - MORNINGS LIICE THE STREET SWEEPER IN SL?VIlAER); I'NI IN RETAII.. AND EVEN THOUGH I HATE TO GET A LETTER LIKE THIS, I'M ALWAYS GRATEFliL THAT SONIEONE WOULD TAK.E THE TIlvIE TO LET NIE KiN0W HOW HE/SHE FEELS. e ~ The CHAMBER Of Commerce August 11, 1998 Rich Brady Brady's Fashion Vailey Center avonr Suite 582 San Diego, CA 92108 nxROwHEAo Deaz Rich: Thank you for taking the time to write a letter citing your displeasure with the BEAVER CREEK atrnosphere and eazly morning noise in Vaii Village during the .Tuly 4~' weekend Admittedly, Fourth of July weekend attra.cts many people to our resort, and many of those visitors tend to be young and boisterous. I understand and empathize with your coRnILLUa concerns and frustrations, and I hope I may apologize to you on behalf of our entire community and encourage you to visit us again. We are proud of all the offerings the Vai1 Valley has in the summer, and we E"cLE-vAIc continuaily strive to increase the awareness of summer among potential guests and visitors. I hope you will consider another vacation here in June, August, or perhaps mwARDS another weekend in July. Another consideration might be to stay in one of the numerous lodging groperties that aren't located immediately in Vail Village during the Fourth of July. We have many N'~~ condominiums, homes, and even hotels in more quiet and serene locaies. Please accept my sincere apology for your unpieasant experience last month. vAn Sincerely, WOLCOTT . e C ey Executive Director C: Vail Resorts Hospitality, Gasthof Gramshammer, Town of Vaii, Vail Va11ey Tourism & Convention Bureau 4D ~'i ; lv&?tX•-?K Pasr OFRcE Box 1437 AvoN, Coi,pxwDp 81620 (970) 949-5789 • Fnx (970) 949-4385 E-Mail: chamberm@vaiLnet • http: //wwwvail.net/chamber X~---~ t6 Re: Affordable Housing l. lN`wr~ Subject: Re: Affordable Housing gA Date: Fri, 21 Aug 1998 07:31:22 -0600 1 'Mik- From: Suzanne Silverthorn <ssilver@vail.net> Organizadon: Town of Vail To: Marshall Turley <marshall@vail.net> Marshall, thanks for taking the time to put your thoughts in writing. I will forward your e-mail to the Town Council. By selecting the West Vail park/for-sale housinq site at Arosa Dr. and Garmisch (which has a distinct paper trail disclosing the town's intent to use the land for housing) and the . Lionshead parking structure site, I believe Council has selected the "easiest" sites to pursue first. At the same time, Council has given the green light to pursue the Hud Wirth and Timber Ridge sites, in addition to the purchase of existing units (buy-downs) as you mentioned. So, I truly believe Council is starting these next steps with the "easiest" sites in order for it and the community to feel comfortable with the ongoing conversations. You're absolutely right about Donovan Park. I agree it is a"hot spot" and Council has aqreed as well by deferring it for later discussions. You have nothing to worry about reqardinq the town "takinq away" Bighorn Park. It is one of the 14 town-owned parcels that have been placed into the protected cateqory. The task at hand now is to move forward simultaneously in identifying other parcels that should be put into the protected cateqory, also. If you'd like to discuss this with me in more detail, I'm happy to help. Just qive me a call at 479-2115. Again, thanks for sharing your thoughts. I'm hoping you'll see that the Council's approach in moving forward is similiar to what you have suggested. Suzanne Silverthorn Marshall Turley wrote: > I have attended the process since Decerriber, 1997, when I moved to Vail. I > live in East Vail, so the controversy at Donovan Park doesn't affect me > directly. However, what's happening concerns me. To me, there are 3 > issues: > > The NIMBY issue > The RETT issue > The Open Spaces issue. > > NIMBY can be expected, and, if the only issue, could be negotiated through > discussions on housing density, as the council has offered to do. The > council, however, with the exception of Mike Jewett, has put blinders on > and, Zike a child screaming, "Can't hear you", refuses to hear the concerns > on the other two above-mentioned issues. > > As an East Vail resident, I just wonder how long it is before this issue > causes the council to convert my park, Bighorn Park, to another affordable > housing site. So I feel the concern of the West Vail residents. I feel the > council is trying to weasel past the citizens and have their way, and gee it > over with. > > What's worse, to arbitrarily ignore the Zaws of the Iand, to ignore the > stated purpose of the RETT money, to violate the public trust by turning > public open space into housing, is scary, like, are we in Russia? > > The solution, as I see it, is to LISTEN to your constituents. Tell them > you're willing to reconsider. Discuss the possibilities. Do Donovan Park > last. Start with some non-controversial areas, and in the meantime, try to > come up with alternatives to Donovan Park. Don't sneaic open spaces out from > under hapless citizens. 6VHERE ARE YOUR PRINCIPLES???? > > I attended a11 the meetings, and the possibilities were mind-boggling, with I of 8!'1/98 732 AM _ Re: Afford3ble Housing > far too 1ittle time available to decide rationally. Now, 1et's take the > time to make calm decisions, with citizen participation, with enough time, > and find alternatives to the onerous one of giving up open spaces, and > violating the public trust in the process. In my survey responses, my most > important issue was open spaces. It sti11 is. Don't teZ1 me you're ADDING > open spaces when it's the verticaZ side of a mountain, while TAKING open > spaces in the middle of a community! Please! > > Why canIt you buy up some of the lights out housing in East Vai1, instead of > buiZding more housing? Use existing housing, that is vacant most of the > year. There are plenty of condo cornplexes around where you couZd buy units. > Simba, Pitkin Creek, Timber Fa11s, Racquet Club, and more. Leave us our > parks! Leave us our open spaces! > > Marshall Turley > Dob1e Engineering Company > marshall@vail.net > 970-479-8513 of 2 8/21; 98 7:32 AM BrczvO./ ~ i9 VA1~, VAL~,E~F .,Fr~~~1 Music ESTIVAL ~ August 14, 1998 Ms. Pamela Brandmeyer Town of Vail 75 S. Frontage Road Vail, CO 81657 Dear Pam, Many, many thanks for your contribution to the llth Season of the Bravo! Vail Valley Music Festival. The series was an unqualified success, with record attendance of over 36,000. The Festival's new Music Director, Eugenia Zukerman, created beautiful programs celebrating mountains and nature, and the new Vilar Center for the Arts added an elegant dimension to the chamber music series. The performances by three world-class orchestras were tremendously popular, and the chamber concerts were recorded for broadcast on National Public Radio's "Performance Today" series. Wonderful shows with the Billy Taylor Trio and Judy Collins served to further extend the Festival's appeal. Plans are already well underway for Season Twelve in 1999. Scheduled . for June 30 through August 4, the Bravo! Festival will once again feature classical chamber, orchestra and jazz at various venues throughout the Vail Valley. The Rochester Philharmonic returns as one of the Festival's guest orchestras and the Dallas Symphony Orchestra with Music Director Andrew Litton travels to the Vail Valley for its inaugural season. There is no doubt that the continued success of the Bravo! Vail Valley Music Festival is due in large part to the contributions of people like yourselves. Brai%u! iS Ii3.''°.eeCi Very it`7iiLi:liLCG i.E3 ha'r"e yot.ii- GT'iga::ng SiippCT't, a::•.a. 'vi%e "iilCiie;j' thank you. Kindest regards, . (!w D'ck wank J Giovando J e Reid Chairman Executive Director Director of Development JOHN w'. GIOVANDO • Esecutme Directoi• EUGENIA ZUKERIIIAN •.7lieeic Director Post OEfice Box 2270, Vail, Colorado 81658 • 201 Main Street, Minturn, Colorado 81645 Phone 970.827.5700 • Fax 970.827.5707 • E-mail bravoCvail.net • http://www.vail.net/bravo 08/20/98 THU 22:15 FAX 9709499227 SHAMROCK Town Council Mem Q001 . ~ Vai f Viliage 67 1Vlerchant AssoCiation PO Box 2135. Vail. CO 61658 To: 1rai1 Village Merchants Fr°zn; Intennational Fest Committee Re-- Advanced Mtket P"chase . August 18, 199g . 4n August 29,1998 the Vaii Intern,ldonal Festival wiIl be taidng the pIrish l(iver Dan~e. This yeaz's theme will be Irish featuring af modesn irish ~tradirional Celtic dance wirh a cosnbiaauoa va v. p, plus festivitte5 goixig on thrpug~ut know, the Va~o~uld be a very exciting event As you ~y or may not event and w~e need g s~"~ Assodation is the sponsor of che Your upport to make it a suCOess. The Perforniaaoe times are 2:00 and 5:30 and will be in Vail Vdiage near the base of chair 1 with seating on Pepils Face. The cost is 520.00 for reseryed seatfng aad $10.00 for lawn seating wfth 55.00 for studeais. We are asking otll Vaill V'illage Merchaats to Purrhase dtket,s j, advance to seIl to their Custoa:ers or give awaY as P'romotions gfi'e r° fn~ds , family and staff. e s or to UWLWAU !we'rp sup. plying Z ex-tra for freel. I will dr.op cheat by Your business in excbaage for Your credit cani # or check. Piease belp out as this eveac is beiag pmmoted to creave extra waffic aad busiaess for allof us. '1bank you for helpin8 to makQ thls a snccessful event for Yail and ali who attend. Yes, I vwuid liice co p,urchase iz nckeEs for 5100.00 ComPonY vboine credit rard # .u PaY b'Y checlL,T_ Ple"e fax this tO Weudi Buick at 949-9227 or phone 328-2287. MEMORANDUM TO: Planning and Environmental Commission FROM: Community Development Department DATE: August 24, 1998 , SUBJECT: A request for an amendment to a previously approved development plan for the Timber Falls Development, located at 4469 Timber Falls Court/unplatted. Applicant: RAD Five L.L.C., represented by Greg Amsden Planner: Dominic Mauriello 1. BACKGROUND The Planning and Environmentai Commission (PEC), at its April 13, 1998 meeting, found that Phase X(Building #19) of Timber Falls has a vested development right for one structure in the exact form, size, density [6 dwelling units], and configuration as Building #18 and that anything in addition to or different than specifically that, will require a PEC review and approval ot an amended plan. Subsequently, on April 27, 1998, the PEC gave the applicant direction to amend the development plan by proposing single-family and duplex development. Subsequent to that meeting,.on June 8, 1998, the PEC gave the applicant general direction that the proposal was not in keeping with the scale and character of the area and that there was excessive site disturbance and bulk being added to the site. There was concern expressed over the impacts to vegetation on the site. On July 13, 1998, the applicant returned to the PEC with a proposal for 2 single-family . structures and 1 duplex structure, for a total of 4 dwelling units. The applicant tabled the discussion so that they could develop new plans. The July 13 minutes and memo are attached for your reference. II. DESCRIPTION OF THE REQUEST The applicant is requesting approval of an amended development plan for the site of Building #19. The proposal provides one building envelope and a total of 4 dwelling units. The building envelope is approximately 7,400 sq. ft. in size and the building footprint shown is approximately 4,830 sq. ft. in size. The plan provides for 7,325 sq. ft. of GRFA. The PEC, at its April 13, 1998 meeting, determined that the applicant is entitled to the GRFA contained in Building #18, which is 6,541 sq. ft. Additionally, staff has digitized the floor plans for Building #20, which the applicant 1 T0~91V *VAIL refers to with respect to GRFA for Building #19, and has determined that Building #20 contains 7,275 sq. ft. of GRFA. Staff also analyzed this site in accordance with the LDMF Zone District. This site, looked at as a stand-alone building site, would allow for 8,180 sq. ft. of GRFA, and 5 dwelling units (see Zoning Analysis). The proposal includes 6 enclosed parking spaces and 6 surface parking spaces, for a total of 12 parking spaces. The Zoning Regulations require 8 parking spaces, or 2 parking spaces per dwelling unit. The Fire Department has determined that these dwellings will all be required to be sprinkled _ per the Uniform Fire Code requirements. The proposed access modifies the parking area and amount of landscaping directly in front of Building #20. The same number of parking spaces are maintained, but they are moved approximately 7' closer to the building. There is a letter from the management company representing the owners of Building #20 expressing concern over the development of the site for Building #19 (attached). The site is located in a High and Moderate Debris Flow Hazard, High Severity Rockfall Hazard, and a Snow Avalanche Area of Influence. The applicant has provided a site specific geologic hazard report addressing these hazards. The report finds that there is no impact of these hazards to this site. An owner affidavit is required to be submitted with the Design Review . Board application for any development on this property. III. COMPARISON OF PROPOSED PLAN TO PREVIOUSLY APPROVED DEVELOPMENT PLAN Staff has prepared a comparison of the proposed development plan with the previousty approved development plan and the previously approved development plan with parking (as developed by the applicant). Staff has analyzed these plans two ways. First, staff has provided an analysis of the building footprints on all three concepts. This allows the site to be analyzed as to building bulk and mass located on this parcel. Second, staff analyzed the amount of "site disturbance" proposed for each plan. For this analysis, site disturbance is the area of building footprint, plus any paved drive aisle or parking area. The difference in building footprint from the proposed development plan to the previously approved development plan is 2,477 sq. ft. of additional mass/footprint. The difference in site disturbance from the proposed development plan to the previously approved plan is 6,777 sq. ft. of additional disturbance. The difference in site disturbance from the proposed development plan to the previously approved development plan with parking on-site (as developed by the applicant) is 1,287 sq. ft. of additional disturbance. The change in site disturbance from the July 13, 1998 proposed plan is 145 sq. ft. less site disturbance. . 2 Building Site Difference from Plan Foot Print Enveloae Paved Area Disturbance Proposed Aug. 24 Proposed 4,830 sq. ft. 7,400 sq. ft. 4,300 sq. ft. 9,130 sq. ft. n/a Development Plan July 13 Proposed 5,362 sq. ft. 8,556 sq. 1t 3,913 sq. ft 9,275 sq. ft. n/a Development Plan Previously Approved 2,353 sq. ft. n/a None 2,353 sq. ft. 6,777 sq. ft. Development Plan Previously Approved 2,353 sq. ft. n/a 5,490 sq. ft. 7,843 sq. ft. 1,287 sq. ft. Development Plan with " Parking Area !V. DISCUSSION Staff believes that the proposed bulk and mass (footprint) being added to the site is a substantial departure from the previously approved development. The proposed massing utilizes much more of the site than the approved development plan. Staff believes the proposed use is much more consistent with the adjacent multiple family uses than the previous proposal. Additionally, the proposal will have a greater physical impact to the site, which staff believes is a substantial departure from the approved development plan for the site. Staff also believes that the development provided, which shows Building #19 in its original massing with the addition of parking, clearly demonstrates that the site can be developed with less physical impacts to the site and with substantially less building mass (footprint). If the applicant wishes to proceed with ttie development of Building #19 as a replica of Building #18, the applicant may proceed with a DRB application. Parking for all uses on-site is required. V. ZONING ANALYSIS Zoning: Low Density Multiple Famity Hazards: High and Moderate Debris Flow High Severity Rockfall Snow Avalanche Area of Influence Lot area: 34,064.7 sq. ft. (0.782 acres) • Buildable area: 24,269.8 sq. ft. (0.557 acres) Standard Allowed LDMF Allowed Buildina #18 Proposed GRFA: 8,180 sq. ft. 6,541 sq. ft. 7,325 sq. ft." Density: 5 dwelling units 6 dwe(ling units 4 dweiling units Building height: 38' sloping n/a 38' sloping Landscape area: 13,625.88 sq. ft. (40%) n/a 24,934.7 sq. ft. (73%) Note: 'A zone check of Building #20, reveals a total GRFA of 7,275. 3 VI. STAFF RECOMMENDATION The Community Development Department recommends denial of the applicant's request for an amendment to the approved development plan for Timber Falls, subject to the following finding: 1. The proposed development plan is a substantial departure from the approved development plan due to the increased site disturbance and building footprint, which has a potential detrimental effect to the site and surround'+ng uses. Should the PEC decide to approve this development plan or a modified version, the PEC should consider making the following conditions: 1. The site plan shall meet all development standards utilized bjr the Town of Vail and that this approval is accepted only as a preliminary grading and layout plan. A detailed plan shall be required prior to scheduling for DRB review of the proposal. 2. The building envelope be reduced in size to correspond with the building footprint (4,830 sq. ft. in size). 3. At least 50% of the Aspen trees located on-site shall be relocated or replaced on-site on a per caliper basis. 4. Prior to DRB review of the proposal, the property be appropriately platted. The plat shall include the building envelope, all proposed easements (including off- site access easements), development standards (including number of dwelling units, GRFA, parking spaces, and site coverage) and include the following note: All future development will be restricted to the area within the platted building envelopes. The only development permitted outside the platted - building envelopes shall be landscaping, driveways and retaining walls associated with driveway construction. At-grade patios (those within 5' of existing or finished grade) will be permitted to project beyond the - building envelopes not more than ten feet (10') nor more than one-half ('h) the distance between the building envelope and the property line, or may project not more than five feet (6) nor more than one-fourth (1/4) the minimum required dimension between buildings. 6. The applicant shall revise the total GRFA for this development site to 6,541 sq. ft. 7. The site area and buildable area shall be limited to the area shown on the survey provided entitled: Site 19, Timber Falls, dated 3/31/98, with project number 98-0032S, prepared by Inter-Mountain Engineering, Inc. and stamped by Duane Feringer, P.E. and P.L.S. 26626. 8. The applicant shall provide written approval of owner(s) of the parking area in front of Building #20, for all modifications proposed for the parking area. F:\EVERYONE\PEGW?EMOS\98\T{MBF824.W PD 4 VICIMTY & ACCESS ~ 1" - 50.0, N ~ ~ o iL~ _ v M ~ - ' • . ~ ~ ~ / " ,j~ ~ y u r v E o 00 0 ~ • _ ~ ~ ~ Y ~ ~s o Ov` ~ s ri ~ A0.1 ~ , , ~ t ~ ~ - - , PROPOSED SITE PLAN r" = 10.0, o INDIGATES BUILDIN6 \ ~1 3,243 SQ.FT. FOOTPRINT ° 0 LINE ~ D~ 5I55 SQ.FT. INDIGATES DRIVEWAY LINf~00F ?'bus• AND PARKING n \ ' P OPOSED BUILDINGEN`ELOPE AREAS (12 SPAGES) Is /0 E"'q 106 ~ ~ ~ \ ~ 1 \ ~ ~ ~ / / ~ / ~ / ~ ~ / / ! , ~ 1' ~ ~ ~ ?1 1Y ; O ~.+~'W'd~« \ I ~ I l~ ~ l l l l/, I; ~ T~4 l~ ~ a o PROPOSED ` . • i ~ ~ i i ~ a ~ PARKIN6 ~ i Q EXTEN510N ~/l f'~ q~~~ i LlE4E~~7Fj IN6 p`7 rP/I- OIF / / / / I I , I ,f I / / ~ ~ ~~~ryt ~-ROO~ AE)b1\A i~ ~ I I•' f~ ~ / PRO//D6EO~JIt/DPFJC~i E/~ P~' f i Al.l ~ i / / ~ PROPOSED DEVELOPMENT PLAN N \ ~ N 1~ I" = 10.0, 0 BUILDING ENVELOPE: o NUMBER OF UNITS: 4 ~ MAXIMUM GRFA: 1,325 PARKING SPAGES: 12 ~as~,X ~ ~ PJ20P05ED BUILDIWSEPp(ELOPE MAX. HEIGHT: 38 FT. ~ O 4 161 s ~1, ~ d a,~ ~'~,~E ~ I ~ g~~~ ~ ~ • ~ i~~ I~~ ~ i % ~ ~ r ~ ~ ~ ~ ~'o ~ , ~ ~ ~ ~ i ; l,f~i ~ i~i i; i i fJi PC a~ O LIMJkED _ GOMMON co Ey i;tIREAI I ° ~ ` ? ~ I ~ l i ~ ~ ~ l ~ lJ ~ l l l~~ ' Y ~ ~ /q1~r/ ~ / p s ~iibi 1'~ r~ ~ a o PROPOSED PAwclr+~ EXTENSION /ayq \ ~ ~ / l ~ ~ / ab~~ I I ~ ~ ~ ~ ~ LOT/3 a-R,x•,,fgoT~', ~ ~ ' ~ ~ 1APPROVED DEVELOPMENT PLAN 3 4 ` I"= 10.0' N 2,353 SQ.FT. ~ FOOTPRE TBIIILDING ~ 0 1 0 0 \ ' ~ s~'''~• 5,4G0 SQ.FT. INDIGATES DRIVEWAY ~ AND PARKING AREAS (12 SPAGES) LI~IE OF~IJILDINk AT 6RADE ~ I I bl\E OF R&)OF AMOVE 164 0 U / l / ~ I I r~ ~ .r •b~ _„nN15 ./E' ~ \ ' f ' ~ ~ 1~ \ . ~//I ~ ~i' / ~ ~ ~ ~ 31, «asIOE ~If •C ~ i / 06 fA llll~l~~~1 PROP05FD P.4RK/Al5 EXTEnisloN ftcq~ xi ~ I ~ / l l l l l' l(' 1~ 1 I ~g' n ~ i lz r ii ~i i i / t ? i~f i i i~,~ m w4L - - - ~ ~ ~ ~ A2N ~ / ~~e / i~ • / p ~ J ? ~~-~-s ~ 8. A request for an amendment to a previously approved pian for the Timber Falls Deveiopment, located at 4469 Timber Fafis Court/unplatted. Planning and Environmental Commission Minutes July 13, 1998 5 Applicant: RAD Five L.L.C., represented by Greg Amsden Planner: Dominic Mauriello Dominic Mauriello gave an overview of the staff inemo and added that a hazard study had been receiued stating that the site would not be impacted. He also said he had received several letters from neighboring property owners. Ann Bishop left at 4:30 p.m. (This was the last item on the agenda). . Greg Moffet disclosed for the record that he did business with the applicant, but that it would - , not affect his decision. - Greg Amsden, representing RAD IV and himself, showed the perspective and how low the building sat on the site from the west elevation, as seen from Bald Mountain to the project. He said it was 6'-8' lower than Building #18 or #20 and was stepped back. He said, as viewed from the property across the creek, it was lower than a condominium building. He stated that the opportunity to replace trees was lessened dramatically, if a 6-unit building was there instead of this proposal. He said that the parking scenario was better than outdoor parking. He reminded the PEC that staff was taking a conservative approach in relation to what this site could handle. He again stated that they were going from a potential condominium building to smaller single-family units. Dominic Mauriello said that this was a substantial departure from the plan and potentially detrimental to adjacent neighbors, as the proposal encroached closer into buildings in that development. He said this development was zoned multiple-family and by introducing single- family dwellings into an area zoned multiple-family would be potentially inconsistent with what was built there. Greg Amsden said he was not interested in dropping the GRFA. Greg Moffet asked for any public comment. Marilyn Heller, an owner of a condo on the east side of Building #18, said she would be impacted with whatever went on that site. She said it was a very large footprint and that one of the single homes would go over the path that was an access way to the swimming pool, tennis courts and recreation area. She said it would be very close to her patio, impacting the view and taking away the trees. She said the original plan did not take parking into account, which was also a problem and needed some rethinking. She stated that the sewer line needed to be looked into, as they needed to be careful not to cross over the existing sewer line for Buildings #18-#20. Mel Brodie, who lived directly across the creek, said this was just a huge mass of buildings with these three separate structures. He said the 35' high condo would be replaced by 3 buildings ranging in height 32' - 35' . Planning and Environmental Commission Minutes July 13, 1998 6 Dominic Mauriello made a correction on #2 of the findings in # V.- Staff Recommendation. He said it should add the word "potential," before the word "detrimental." Tom Weber stated that what was approved was the right to build the same building as Building #18 or #20. He said he was being asked to depart from what had been approved. He said the proposed plan caused more site disturbance and was closer to the neighboring buildings. He said he would like to see some investigation of putting the parking into the existing common area. He said that this proposal had more impact than the previously approved plan. He said because of the way it looked and its use being such a departure from the original plan and it , affected the neighbors more, he wouldn't be able to support the request at this time. Brian Doyon echoed what Tom said. He said that the PEC only approved the master plan and that this was a large massing in the footprint: He said that this was a condo project and the parking was intended to be in the common area the same as the rest of the area. He thought that trees should be replaced 100% caliper per caliper. Dominic Mauriello said it was reasonable to replace at 50% cafiper per caiiper, if replacing a large number of trees. Brian Doyon again said to add as much caliper per caliper as could be accommodated. Greg Moffet asked if the garages were counted in the GRFA figure. Greg Amsden said, no. Brian Doyon suggested that moving the parking lots closer to the balconies on Building #20 was a concern. Tom Weber said the common area started at the exterior wall of Building #20. Greg Amsden said Building #18 owned their own parking and that Building #20 did not own _ their own parking. He said that Ron Riley had granted easements for the building to have access, but he owns the common area. Brian Doyon said to have a car parked 10' from your window was a detrimental effect. John Schofield said the site disturbance for three foundations was much more and that access pinned in by parking wouldn't function. Therefore, he said realistically, the site disturbance was substantially more and the access was not accessible. Galen Aasland said he had concerns with the site disturbance and if it couldn't be demonstrated that the site disturbance was the same, the applicant shouldn't get GRFA . He said he did see merit in enclosing the parking. He said for this to be approvable, the scale would have to be consistent with what was on the site. He said he believed that the applicant could build significantly more upwards to 35' and that his biggest concern was the footprint and the building mass and bulk, so he would have trouble supporting this. _ Diane Golden stated that this was a great departure from what was previously approved. Planning and Environmental Commission Minutes July 13, 1998 7 Greg Moffet said the problem in hand was that this was uncharted territory with an approved development plan. He questioned single-family houses in the middle of this project. He said he was hung up on the bulk and mass of the garages. He said there was an additional 2,500 sq. ft. for the garages. He said he wanted to see covered parking, with no more bulk and mass. Greg Amsden summarized that the single-family approach didn't seem workable with the Commission or with the staff, as there was too much disturbance. He said they needed to put the parking on the site. He thought they would have to put a cando building here or put a . townhome scenario. He said he would like to table this and come back with a townhome - scenario. Galen Aasland said a townhome would fit into the neighborhood better, having a common wall. He then made a motion to table this item until 8/10/98. John Schofield seconded the motion. The motion passed by a vote of 6-0. Planning and Environmental Commission Minutes July 13, 1998 8 MEMORANDUM TO: Planning and Environmental Commission FROM: Community Deveiopment Department DATE: July 13, 1998 . - SUBJECT: A request for an amendment to a previously approved devetopment plan for the Timber Falls Development, located at 4469 Timber Falls Court/unplatted. Applicant: RAD Five L.L.C., represented by Greg Amsden Planner: Dominic Mauriello 1. BACKGROUND AND DESCRIPTION OF THE REQUEST The Planning and Environmental Commission (PEC), at its April 13, 1998 meeting, found that Phase X(Building #19) of Timber Falls has a vested development right for one structure in the exact form, size, density [6 dwelling units], and configuration as Building #18 and that anything in addition to or different than specifically that, will require a PEC review and approval of an amended plan. Subsequently, on April 27, 1998, the PEC gave the applicant direction to amend the development plan by proposing single-family and duplex development. Subsequent to that meeting, on June 8, 1998, the PEC gave the applicant general direction that the proposal was not in keeping with the scale and character of the area and that there was excessive site disturbance and bulk being added to the site. There was concern expressed over the impacts to vegetation on the site. The applicant is requesting approval of an amended development plan for the site of Building #19. The proposal provides 3 building envelopes (A, B, and C) and a total of 4 dwelling units. . Building envelope "C" would contain a duplex structure. The applicant has provided a site plan of building site #19 (no building forms or plans have been provided, per PEC direction). -Building envelopes "A" and "B" would allow for 1,950 sq. ft. of GRFA each and building envelope "C" would allow for 3,425 sq. ft. of GRFA for a total site GRFA of 7,325 sq. ft. The PEC, at its April 13, 1998 meeting, determined that the applicant is entitled to the GRFA contained in Building #18, which is 6,541 sq. ft. Additionafly, staff has digitized the floor plans for Building #20, which the applicant refers to with respect to GRFA for Building #19, and has determined that Building #20 contains 7,275 sq. ft. of GRFA. Staff also analyzed this site in accordance with the LDMF Zone District. This site, looked at as a stand-alone building site, would allow for 8,180 sq. ft. of GRFA, and 5 dwelling units (see Zoning Analysis). The proposal includes enclosed two-car garages for each of the dwelling units located on-site. The Zoning Regulations require 2 parking spaces per dwelling unit. The applicant has provided 4 parking spaces per dwelling unit (2 enclosed, 2 surface). The applicant has revised the building envelopes to exclude areas of 40% slope or greater and 1 mwNO *VAa areas where there is a substantial number of conifer trees on-site (Building envelope "B"). The Fire Department has given approval of the general layout, but has stated to the applicant, . that structures, based on final design, may be required to be sprinkled per the Uniform Fire Code . requirements. , The access to the site has been modified in order to work more efficiently. The proposed access modifies the parking area and amount of landscaping directly in front of Building #20. The same number of parking spaces are maintained, but they are moved approximately 7' closer to the " building. Staff has not received any indication from the owners of Building #20 as to the acceptability of this modification. There is a letter from the managemenf company representing the owners of this building expressing concern over the development of the site for Builiiing #19 - (attached). The proposed plan no longer shows a pedestrian path easement on the western portion of the site. The site is located in a High and Moderate Debris Flow Hazard, High Severity Rockfall Hazard, and a Snow Avalanche Area of Influence. A site specific geologic hazard report and owner affidavit are required to be submitted with the Design Review Board application for any development on this property. The appticanYs submittaf, as well as correspondence received from adjacent property owners, are attached. II. COMPARISON OF PROPOSED PLAN TO PREVIOUSLY APPROVED DEVELOPMENT PLAN Staff has prepared a comparison of the proposed development plan with the previously approved development plan and the previously approved development plan with parking (as developed by the applicant). Staff has analyzed these plans two ways. First, staff has provided an analysis of the building footprints on all three concepts. This allows the site to be analyzed as to building bulk and mass located on this parcel. Second, staff analyzed the amount of "site disturbance" proposed for each plan. For this analysis, site disturbance is the area of building envelope/footprint, prus any paved drive aisle or parking area. The difference in building footprint from-the proposed development plan to the previously approved development plan is 3,009 sq. ft. of additional mass/footprint. The difference in site disturbance from the proposed development plan to the previously approved plan is 6,922 sq. ft. of additional disturbance. The difference in site disturbance from the proposed development plan to the previously approved development plan with parking on-site (as developed by the applicant) is 1,432 sq. ft. of additional disturbance. Bullding Slte Dffference from Plan Foot Prlnt Enveloae Paved Area Disturbance Proposed Proposed/Amended 5,362 sq, ft. 8,556 sq. ft. 3,913 sq. ft. 9,275 sq. ft. Na Development Plan Previously Approved 2,353 sq. ft. n/a None 2,353 sq. ft. 6,922 sq. ft. Development Plan Previously Approved 2,353 sq. ft. Na 5,490 sq. ft. 7,843 sq. ft. 1,432 sq. ft. Development Plan with Parking Area 2 t ill. DISCUSSION Staff believes that the proposed bulk and mass (footprint) being added to the site is a substantial departure from the previously approved development. The proposing massing utilizes much more of the site than the approved development plan. Additionally, staff believes the proposed use is inconsistent with the adjacent multiple family uses. This is not to say that multiple family development and single-family/two-family are always incompatible, but in this specific instance, given the location of the parcel in relationship to the adjacent buildings, staff believes the proposed use is inconsistent with the remainder of the development. Additionally, the proposal will have a greater physical impact to the site, which staff believes is a substantial departure from the approved development plan for the site. Staff also believes that the development provided, which shows Building #19 in its original massing with the addition of parking, clearly demonstrates that the site can be developed with less physical impacts to the site and with substantially less building mass (footprint). If the applicant wishes to proceed with the development of Building #19 as a replica of Building #18, the applicant may proceed with a DRB application. Parking for alt uses on-site is required. IV. ZONING ANALYSIS Zoning: Low Density Multiple Family Hazards: High and Moderate Debris Flow High Severity Rockfall Snow Avalanche Area of Influence Lot area: 34,064.7 sq. ft. (0.782 acres) Buildable area: 24,269.8 sq. ft. (0.557 acres) Standard Allowed LDMF Allowed BuildincL#18 Proposed GRFA: 8,180 sq. ft. 6,541 sq. ft. 7,325 sq. ft." Density: _ 5_dwelling units 6 dwelling units 4 dwelNng units Building height: 38' sloping n/a 35' sloping Landscape area: 13,625.88 sq. ft. (40%) n/a 24,789.7 sq. ft. (72%) Note: *A zone check of building #20, reveals a total GRFA of 7,275. V. STAFF RECOMMENDATION The Community Development Department recommends denial of the applicanYs request for an amendment to the approved development plan for Timber Falls, subject to the following findings: 1. The proposed development plan is inconsistent with the character and massing of the area and the remainder of the Timber Falls development. 2. The proposed development plan is a substantial departure from the approved development plan due to the increased site disturbance and building footprint, which has a detrimental effect to the site and surrounding uses. 3 6 3. The proposal is inconsistent with the development objectives of the Town of Vail and is potentially detrimental to the environment. Should the PEC decide to approve this development plan or a modified version, the PEC should consider making the following conditions: 1. The site plan shall meet all development standards utilized by the Town of Vail and that this approval is accepted only as a preliminary grading and layout plan. A detailed plan shall be required prior to scheduling for DRB review of the ' proposal. , - . 2. All grading associated with buildings on-site be contained within the building envelopes. 3. At least 50% of the Aspen Trees 4ocated an-site shalf be relocated or replaced on- site on a per caliper basis. 4. Prior to DRB review of the proposal, the property be appropriately platted. The plat shall include all building envelopes, all proposed easements (including off-site access easements), development standards (including number of dwelling units, GRFA, parking spaces, and site coverage) and include the following note: All future development will be restricted to the area within the platted building envelopes. The only development permitted outside the platted building envelopes shall be landscaping, driveways and retaining walls associated with driveway construction. At-grade patios (those within 5' of existing or finished grade) will be permitted to project beyond the building envelopes not more than ten feet (10') nor more than one-half (1/2) the distance between the building envelope and the property line, or may project not more than five feet (5') nor more than one-fourth (1/4) the minimum required dimension between buildings. 5. Prior to DRB application, the applicant shall provide a site-specific hazard report and a owner hazard affidavit for the development in accordance with the Zoning Regulations. 6. The applicant shall revise the total GRFA for this development site to 6,541 sq. ft. 7. The site area and buildable area shall be limited to the area shown on the survey provided entitled: Site 19, Timber Falls, dated 3/31/98, with project number 98- 0032S, prepared by Inter-Mountain Engineering, Inc. and stamped by Duane Feringer, P.E. and P.L.S. 26626. 8. The applicant shall provide written approval of owners of the parking area in front of Building #20, for all modifications proposed for the parking area. F:\EVERYONE\PECUvIEMOS\98\TIMBFALL.713 4 ' The Chalets at Timber Falls The applicant, AMS Development, Inc., is proposing to amend a previously approved development plan for Building #19, Timber Falls Condominiums. The previously approved development plan consisted of two 3-story structures containing 3 condvminium units each (total of six units) connected by a covered stairwell structure (see attached photos of Buildings #18 and #20, Timber Fa11s Condominiums). No formal plans were ever filed on Building #19, thus the planning staff at the Town of Vail researched GRFA figures of the adjacent buildings and determined that Building #18 contained 6,541 sq.ft. and Building #20 contained 7,275 sq.ft. The staff also determined that the current site under consideration, given the existing . Low Density Multi Family zoning, could accommodate 8,180 sq.ft. of GRFA. After several worksessions regarding zoning issues and development concepts for Building Site #19, the applicant researched constructing a duplicate of Building #18 on the subject property. Such a building would require 12 new parking spaces on site under current zoning and the location of the actual structure (40' high) would be pushed toward the edge of the 40% slope areas and create a more visible exposure to neighboring creekside property owners to the north (see attached site plan). Since site disturbance appeared to be an important issue at the June PEC worksession, the applicant decided not to pursue a condominium building development. The applicant is proposing to construct three structures, one duplex and two single-family residences, on the property commonly known as Building Site #19. The applicant is requesting a total GRFA number of 7,325 sq.ft. The applicant is proposing specific building envelopes for each of the three structures. All parking sha11 be located within the proposed building envelopes and the applicant is proposing a 2-car garage for each residence. ProAertv Use The condominium approach to developing Building Site #19 would create a product that appeals exclusively to second home ownership. A single-family or duplex approach (smaller . 1,825-2,020 sq.ft. floor plans) would attract local ownership as well as second home buyers. The Vail Va11ey is now seeing a good number of retired and semi-retired couples moving here as full time residences. The availability of new single-family and duplex residences with smaller floor plans is almost non-existent. A good example of the demand for this type of product is Innsbruck Meadows, where 7 of the 17 units constructed are occupied by local residents. Such results would not occur with new condominium products. Parking As discussed above the applicant is providing a 2-car garage with each residence proposed. In addition, two guest spaces per residence are proposed. Although garages do create more site coverage, they eliminate the view of an exposed parking lot required for a condominium building. In addition, the parking areas proposed by applicant allow for better use of landscaping buffers than the 12-car parking lot required under the condominium approach. Fire Deaartment Issues The applicant's architect, Rich and Krusen Designs, met with Mike McGee regarding fire department access issues. Fire engine access and turn-around information provided to the planning staff was acceptable to Mike McGee, but the actual structures may be required to be • sprinklered in the Design Review process ( submittal of the actual plans). The applicant ` acknowledges this may be a requirement in obtaining architectural and structural approval of the proposed project. Trees The applicant is proposing to protect all existing evergreens on the site as well as several of the aspens exceeding 6" caliper. The applicant field verified 2+ aspen trees in the 4" to 5" caliper category scattered throughout the site (see applicant's tree location site plan). It is the applicant's intention to relocate these trees (those located within areas of site disturbance) to areas adjacent to Buildings #18 and #20 to buffer the proposed ~structures. The actual survey indicating the existing location of these trees shall be provided in the Design Review stage of - this development. A tree relocation plan as well as a tree mitigation plan will be discussed in the Design Review process. Site Coverage and Height Issues The applicant's proposal increases that portion of the site covered by structural elements, but decreases the amount of site covered by asphalt (when comparing it to the condominium building approach). The lower building heights in the proposed duplex and single-family structures act as a compensating factor, as well as the dispersed nature of the structures. Landscaping between driveways can also soften the front elevation as one enters the property. The applicant feels the visual impact of this proposal is much less than that of a 3-story condominium building. Compatibilitv to Surrounding Properties Site #19 at Timber Falls is bordered by the following property types: South Condominiums, 900-1300 sq.ft., 2-3 BR floorplans, older structures. West Single-Family residences, 4,000-7,000 sq.ft., 4-6 BR floorplans, new structures. North, Duplex and Primary-Secondary residences, 1800-3000 sq.ft. floorplans, a mix of older and remodeled structures. East Condominiums, 900-1300 sq.ft., 2-3 BR floorplans, older structures. The applicant believes that smaller duplex and single-family structures (1,825-2,020 sq.ft.) are well suited for this site and very compatible to surrounding properties. The Design Review Board shall administer to the specific architectural compatibility and details of the applicant's proposal upon approval of this amended development plan. i BUILDING #iH, TIMBER FALLS CONDOMINIUMS - - 4a ~ . , ~ s ; I ` ~ ! ~•~R ~ z ,a-" ~ `~R~y ~C. p ...~`R~~~'`~y ~ - .e . ~ °'r:.~~,pWk,'ir.....: .::.p~ ~~~A~'~~I A~~I `-~R • . ~ ~ . 1 - ~ ; ~ ~ d , ~ 03 ~ e.. 4 BUILDING #ZO, TIM$ER FALLS CONDOMINIUMS _ ~ . . . _ : Il~~ VICINTTY & ACCESS ~ ~ ~ i• . ~D. N x q N - O ~ O 0 ~ ~ - - ' lr l 0 y V ~ ~ ro cc ~ Q 4) n~AC~M HROAOf! sn~e/ ~ o ~i Y OP4 a ~ • o ~ ~ 0 u s ?1 ~ ~ m s ~ • ~ A O ~ ALALs owie~ m A0.1 0 . ~ \ PROPOSED SITE PLAN N o g~ INDIGATES Bl11LDING ~ LINE OF BUILDIN6 AT GR D ~ h 3,280 SQ.FT. FOOTPRINT ~ LINE OF~OOF ABOVE 1 ~ 0 O PROPOSL~ BUILDING E ~ LOPE 6,461 SQ.FT. INDIGATES DRIVEWAY AND PARKING n AREAS (16 SPAGES) ~ t ~ ~ I >~.,,-r ,q4:.;~ : ~ ~ ~ \ • I ~ ~ y ; tv l6o ~ `:`1 \ . ~ \ / ~ ~ I ~ ~ ~ 1 ~ -P ~ ; • ~ . ~ : , ~ / 1 I ~ ~ ~ / ~ . I / ~ ~ ~ ~ \ t• ' ~ srnH srore~e ti1 : ~ ~ ~ ( ~ J~ j ~ / / / ~ p / ~ ~ . . o7oSOtr- . ,~i`•~ ~'.'i' ~ I I ~ !ud / i•. Q ADI y~ . ~ ~ ' • ' ' ~ ~ ~ , ~ I f ~ f i i / ~i Q .r I c% ~ ~ ~ ~ ~ ~ ~ ' ~ ~ I I / ~ / I ~ ~ ~ / /t It ~ \ ~ . ~ ~ i.. . ~ ~ ~ 1 ~ l I ~ 1 / l ~ ~ ~ ~ ~ / ~ ~ \ ~ ' _ i • ~ ~ / ~ ~ ~ / / ~ ~ / / / ~ ~ ~ I ~ y~ Q FIRE:.TRUGIC 1 y 1 ~ ` `\i. • ' ~:~,~iAGI ~G ~ erauce 1? ~ ~ ~ / ~ ~ / / / / / ~ ~ ~ ~ ~ ~ y-/M/ • : a~~. . . . +so earr. ~ / l ~ ~ ~ A N A _ ~ ~ ; ' ~ ~ ` , : I~ / / ~L / / / ~ / / / ~ 1,~ I I ~ I ~ ~ "62~' ~ ` : ~ ~ ~ ~ I ~ l ~ l 1 / 1 1 / ~ / ~ C PROPCSED ' ~:j~, :~``~.s ':'~~:~t=`': " : ::1; ~ ~ ~ / ~ / / ~ / ~ ~ ~ ~ ~ ~ PARKIr:r ~ • ~ ~ I ~ ~ ~ l I~ I I ~ EXTENSION Py.4,$~ ^ ` ;::.~.~'.i.,.:;:•'i: 1 ~ ~ ~ ~ / l ~ ( ~ I y~~ I • I ~ ~~I ~ 0 ;1 : `l ` / c~~~ ~ ~ ~ / ~ ~/1 1 I ~ : , . : ; m\ • / / / / ' n k . . r~ .!j'. ~ ~ ~ ~ / 7~~ ~ ~ ~ ~ ~ ~ ~ / ~ ~"Orut ~ ~ ~ ~ L '''~.zrq'~::::'~~~ • / / / / / / ~ / / I ~ l l - I / / / , ~ , lE/ / , / L}N 0V PL;ILFIN'GjA# 6j(:ADE 14 oAm ~ go ~ I i t~ fPF k .RpOP AIE~0 ) i i \1 ~ : : . • : 1 ;•'i:~:; ; / I i / / i / , / ~ 1 1 / / I ; . ~ i ~ ~ / I - _ - P i O F :(06E0)30I 1~l C~i P f7 ENV ~ ~ i ~ / i / / i / i i ~ - - - - ~ ~ - ~ ~ ~ ~ ~ , i ~ ~ / N ~e•~iye / / / o ; ~ - _ _ Al.l ~ oQ PROPOSED DEVELOPMENT PLAN N _ 10.0 N 0 ~ O 0 51TiE A NUN1BER UNIT MA~XIMU GRFA:I 50 u~ PARKI C'v SPAGE~ M,~X. ~IGHT: 35 ~ I I ~ aI F"'~~ ~ f I ~ ~ \ ~ ~ L 0 rA ' SN~dE \ i I I 5°~~ ~o~'~~~ ~v ~ I~/~X1// ~/.~~y/ /i~; ~ ~ ~ ~ ~ LIMITED ~ ~ ~ ~ ` ~ ~ ~ ~ ~ ~ ~ ? ~ ~ ~ ~ ~ y q e~s SIT p y ~ \GOMMON , i o k~REA ~ER OF UN1T I ~.1M~ 1f"E ~ 6 rn MAXIPlC1M-6xRFAal,C] i i~ i ~ i i~? l~i i~ ~,N i l~ Ey ' ~ _ PARKING~~~GE~ • ~ i ~ ~ ~ i i ~ ~ i i ~ ~i ~ 'Af2EAi ~kIE . 5 ~FT. ~ ~ ~ ? ~ ~ i i ~ i i i~ yl 4 V~ I I I ~ S ~46 1 '7 ~,4 ~ ~ - ~ ~ ~ ~\9`~~ _ \ ~ ~ y ~ I ~ ~ ~ ~~I,~4~~/ ~ % ~ ~i ~ ~ ~ ~ ~ I ~ ~ ~O] •r Ir ~i i ~ PARKIN6 EXTENSION gl TE G- l, . ; ~ NUN1BER OF~ UNITS~:"2 / / g MP(XIMUM ~RFA:3,42~/ ii~~~ ~ / c PARKING /SPAGE1~: S/ E-~n MtAX. HEIHT: 3-5 FT~~ Z,q v~ k f rib iA csoo 6 tv A- A1.2 g ~D ~ '7!7E Z APPROVED DEVELOPMENT PLAN kooti I " = 10.0' INDIGATES BUILDING 2,353 SQ.FT. FOOTPRINT I~ ~ S~l'~•,,, 5,4G0 SQ.FT. INDIGATES DRIVEWAY ' AND PARKING AREAS (12 SPAGES) ~ E:l LI~IE OF~UILDINCQ~AT CiRADE i R~ 1 ;fi:~';~", . I I ~ dI \ \ ~ I ~ ~ ~ ~ ' 00 / NE OF R~OF A50VE \ 1 V ; IU`~ ~ I I ~ • ~ . ~ . \ \ ~ 1 ~ ~ I ~ ~ / ~ ~ i 1 / I / .R~ Ao . ~ ~ ~ ? , 1,,, ~ ~ ~ A 31' lNSIDE J~ t 1 ' , ,;:':'4' \ ~ 1 ~ I i l / ~ / / / ~ ~ .r N~,~ ~ ` , _ \ ~ ~ I ~ I / ~~'.teh~~'..~f~~ 1>. ~ ~ ~ ~ I~ I I~ I I~ ~ I~~ ~ I I/~ Ey O ~q i _ . • \ . ` ~ l l ~ I l li ~~R i I I ~ I F~ = - • ' ~ ~ l : ~ , ~ ~ ` i;;:; ~ ~ ! l l i l +~l - ~ I I / I l l I / I U~ m ~ ~EXrENS/ON a ~ • y~ ~ r~ / ~ ~ l l ~ ~ ~ ~ ~ ~/r ~ I / .r ' ' ~ ` ' L I . ' ` f:, ~ ~ ~ % / ~ ~ ~ ~ I / y ~ P ~i~/ A / I I ' ~ DA+~, y ~ ~ , ~ i , ~ . ~ / m i ~ I i , ~ i 1 i / , / I / ~ ~ ~ ~ ~ ~ ~ ~ / ~ / / ~ ~ / ~ / ~ ~ ~ ~ / ~ /I esct~ eou_w<il/ ~ ~ ~ A21 v _ - _ _ ' ~ ~ ~ ~ ~ / / / / 'v 3Jp• 7/)E ISI ~ \ ~ ~ r A Pt&r,% EXN18iT "g• . ~ TIMBER rALLS CONDOMINIUMS f-- - . . _ . . S 1111.'qMS1Up~~~-.~ . CIRCLk-~. _ W Goi~~ Cf~EE K s s; ~ 19 ,0f~ PooL COMMON r.~'. ALL. ( Q l1 Muert ~ t~ ~ C: ~~G ~ ' ~ - ~.S , , ` f \C~OU~ZEN~N1S ~r~S 2 `FUIUIiL 19 . r I'. ..F ~ ~ ~r1_ ~ ` \ -.T ~ ~~(~~'I~`,~'YU i ~ OFfICE `-PHAS s ~ ' i.. RECrrE,ario\ lJ ~ I i USE '4'.`.~ :i ~ 1'j > % s .EY: i _ _ ~ • ~ , I.~+_ ~ , -i- ! ~ 't.~ , ^ ~ ~ ~ .~t S• ' ; j- ~ ' _r • . ~ . : . _,r n\ • ,i y, ~ ~HAS~ 7 r~'' p1 J ( ~ ~a , ~ ~ i, ik' / r t~ '"F R GoMa~~n~REa j . ~ L~ COMMON AREA .~-13 , : . 8 ~ ~ % SE ~ J 7 PHAS ApPROVED BY ' 16 TiOMIN OF VAIL MD 14 Q A I-Wko 9 I 07/08J1998 11:20 303-713-0299 2-AXIS PAGE 01 . . • Dear Mr. Mnrrielli: I'm writing to yau in order to proCest the proposed site plan amendment for Si.te 19 at Timber Fa11s Condominiums. Z'm a condominium owner of Building 18,~asoonmVoxbeapnesident af the association of that building, and am speaking on behalf of myself as well as athers in my building. ~ The primary reason we moved into the Timber Falls community was our apprecia- tion of the harmony that exiets beCween the development itself, and the beautiful viewe that tbe natural setting provides. UnFortunately, che proposed amendment to Site 19 vould create a etrong negative impact on our adjacent building as well as the entire community. 2lis is due to the discord created by the density of the propoaed amendment coupled with the inconsistency of the progoaed pXan to the existing complex.. I appreciate the Qpportunity to expresa the coumunity concerns over this propvsed amendment. Please feel free to contact me should you have any questions about ouX concerns: 303-796-0601. S2ncerely yours, " ~ • Marilyn Helle . , D1tG' RprGiVed JUN 1 z 1996 ai~, M emen,t Com~cui,~ June 10, 1998 Mr. Dominic Mauriello Town of Vail 75 South Frontage Road `lail, Colorado 81657 Dear Mr. Mauriello: I represent the management company for Timber Falls Building 20. I would like to express the concerns of the owners of this property with regards to the proposed new development adjacent to it. My understanding is that the new building will be only 22 feet from Timber Falls Building 20. This is obviously very close. We would ask that the elevations of the new building be softened by having the roofline go away from the existing Timber Falls building and/or having just one story this close to lessen its impact. There are currently only 6 parking spaces for the Timber Falls building 20. There should be 15 spaces. We cannot have the parking reduced at all. Any reduction would leave less than 1 parking space per unit. I would appreciate having these concerns- presented to the committee evaluating this new development. Should you have any questions, p ease feel free to call me at 476-4262. Sin, , ely, Ste acDonald President 201 Core Creek Drive • Vail, Colorado 81657 (970) 476-4262 • 1-800-944-VAIL 9 Denver 893-3853 9 Facsimile (970) 479-9624 '0 9137382012 PESTINGER DIST PO1 + s Juty 8, 1998 . Doninic F. MatmieIlo Scnicg P1Npos Town af Vag . 75 FroetW Road VeA CC?. 81657 Rc: I.ot 19 ! imbcr Falis Dcar Mr. MauritDo_ Whcn wc purcltased our condomittium at 2001 T"unbor Fatlg in 1991, we wcc+c infamcd of dlG i.oc 19 Dcvdoprnzm P1an. wldic vvO 4UvC* objcct w burildft on tms lot for a tn,mbcr of nasons, irtchuhrig the lack uf autable acccu and t6e desMcaatt of the aepen Srv„'e, wc at loast wece aware of the pwible dCVelopncg whdt wic g1mtand the uttit. Hmtding 19 Owna their pa," ,r,c, amd l'tdt ib uae ta tlick writ. Buiift 20 has only sa Puld% Pbz" at the Prmcnt timme wlrich is totally kmdoquate; ttte apPro'vcd P1an sppcats to elimuiate at leaae two of the s'nc. T1tig ia ndt acceptablc. llw pmposed dvvW4'Prm P~ o AndutY bWPqPmift far Lot 19. Tt ilgnorae the ~t on the endre complex ana ravisbca the benuty of ft aitc by cmwcW% dtc rot with averaize bumnW and pavemem. It has sit af the prvblem of dte oztinal appa'm+ed pnpoW in 1earan of patidqg, but the accxn bcccrmms tnnro of a safaty cancdtn, oepocW{y iu Tlte ewnt of 5t+e. The pmpmmd htilding wnulci cerver utitity UnirV b" in Ej~ ak Wo atrongly urgc dezsial c,f ury davclopmont on L40t 19 beyond the miginat propusal, aud request that ttte XPPWvoc! pmpcx9at be revisited in terms of adequatc parlcing and aecees„ eafety, and site digtw'banc;e. Thank you for yvur work on this situation. Sinccroly, ~ , , Crna Bt Kathlexn PespMar auBding 20 ( 200 1) . . ~ on ress or e trol St to W k Safi I y ; Stressnatural Everyone has it. It is a Here are some tips niques such as deep breathing, pra part of life, but Leam to manage your time gressive relaxation or even meditation. Town of Vail , August 1998 too much stress can cause health better to avoid last-minute dead- Instruction in these methods is avail- problems and can affect your ability to line pressures or work overload. Learn able from many sources such as tapes, normal. But work safely. to delegate some responsibilities. books antl community programs. 1• o not before Stress occurs when we are faced Get regular balanced meals. Results 'ailab' oo many of us with situations that cause nervousness You'll feel better and you'll ••po •o• D• o recognized or even excitement. improve your health. Don't overdo ihe the impact These situations can range from , caifeine because it can increase ner- b-g.b.•d .d will b- this communi- increased production demands at work 1 vousness. Caffeine is found in coffee, released shortly. Abo cations tool to heavy traffic during your commute. tea, many soft drinks and chocolate. OV's wo.•oo •o has on our • Stress can be caused by unwelcome Take it easy on sugar, as well as alco- fill , events - such as a large unexpected hol and other drugs. measures o ' day-to-day work. Thanks, bill, or even by happy events - such Get enough sleep, and take time will ' Ron and as a promotion. to relax each day. p••d with • o• And stress isn't necessanly a bad ~ ~ ~ ? , p , b, o _ p monito . Greg, for get- Develop some interests outside tin our s stem back on line! A thing, eithec Most of us work better . , 9 Y ~ of work. Spend some time on a under pressure, and we leam better too. recreational activiiy each day - even if Physical symptoms of excessive you have only 15 minutes to spare. stress can include headaches, diges- Tackle first things first. Leam to Maintain your sense of humor. E-Mail System .0 6. ai tive upsets, muscle tension, sweating, complete your work in order of pri- shaking, heart irregularities, fatigue and ority- doing the most important task first Today's crisis often becomes • other discomforts. and saving the least impodant for last. tomorrow's funny story - so why not capolity Expanded , E.` Emotional and mental symptoms laugh about it today? ras e Talk ihings over with somebody with Latest Overhaul can include nervousness, depression, you irust. This helps you by let- If possible, arrange your work confusion, inability to concentrate, ting off steam, and you may come up station to reduce stress. FOr tllOSe Of US WIlO ' mood swings antl anger. Comfortable seating, good lighting, After several months of serious Certain behaviors may also be with some solutions. fresh air and a comfortable tempera- capacity problems, TOV's e-mail system rely on voice mail, It symptoms of too much stress - exces- Learn to focus on solutions ture all make it easier to fight stress. has some breathing room again. The lat- was an interesting 3 sive eating, drinking, smoking or drug rather than problems. Instead of est overhaul will give us large amounts • use. Recklessness in driving and other just complaining about what is wrong, Whaf does all this have to do with of siorage for the present and the future. dayS CeCeCltly when our voice • e e•• activities may also be a sign of stress. try to find ways to fix it. safety? It is important to reduce So, go ahead and send a message to mail server crashed and went to the Ali of us have experienced excessive stress so that you can concentrate on the Everyone Group, if needed, or send "big computer superstore in the sky," as Learn some specific stress doing yourjob well and safely. stress antl at least some of these reduction skills. ManY peoPle find Accidents occur when people are dis an attachment to whomever you want. MIS manager Ron Braden described it. - symptoms at various times in our lives. The new ca aci should meet our Incoming callers who also relied on relief from stress by practicing tech- tracted by stress. ' - p~ Long-term stress has been linked to needs for the next 3 years. voice mail to do their business quickly ailments such as heari disease, cancer < Tow 81 n otYan ~'75 Sou¢h ~sontage Raa~ ~'Uai1; Cb 657 All full-time employees now have found help from Donna Berry, who was and ulcers. In iact, research has indi- fillin for Geor e Manzanares on the ~ (970}479-2~~(1 fax ~~7~}47~-~t5? access to e-mail. If you'd like some point• 9~ m 9 cated that the majority of human dis• Yail Tuwn Cuuncil ~ Rob Fartl, Maynr • Ludwig Karz, ers on how to use it, call Ron or Greg. 479-2100 switchboard. Donna served eases may be related to stress. Ma>or t'ra Tem r Bob Armour • S bill ~iavas • Kexin ~02 y Did you kllow e-mail alloWS you t0... as a link to the outside world and took Since stress can't be avoided, ii is • Michae3 lewett ~ Michacl Arnett importani to know how to manage it to 1. Customize your e•mail setup to suit messages for many of us and delivered Town Mang ger ~ Bob McGaa~in maintain health and safety. your needs them by hand. This, while Ron and ITepartment Airectars ~ Gre~ Mnrri~on. Police Chief • Pam Brandaiaeyet Assr. ?~wn ; There are a number of difierent 2. Create folders for stonng and orga• technician Greg Raile worked nearly Mauager • Steve'Chompson~ Finance Directnr Dick Uuran, Fire Chief ~ ; a~ =Y~~ • ways to reduce stress and to lessen the T6m Moancead, 7'os~n Aatnrrey R Ann?e ~'nx, Library l~irect~r • Russ Forrest, Cammunt~ :nizing your mail round-the-clock to restore seroice. A Uevetapment Uirecror ~ Larry Otafel, Pubtic Wvrks t7ereeror • Iohli pAwer, Human instanUfrom the new server was installed later that week 3. View attached files effect it has on us. y ~ RCSOUYE2S DEtE"CPOT' tool bar ? and operations have since returned to 17TVWNOFUAIL ~ Facilities Computer Division "Walks p I y Tip of the Talk" on the Month ~ P i ~ CIgIC Environmental from Suzanne Silvertham . ~ Communl Infnrmation OfFlce AMR ~ ~ Consciousness MENE¦ m 0 MEN MEN s the grill, the sun-and rain•soaked event he Facilities Division has not ~~a; , s ~ 3~1~'~ ~I~ ~ i~ ¦ ¦ ¦ ¦ ¦ ~4s'~, y ~ fa~ w~~~~~ ~~u~~~~'r,~~~~~' ¦ ¦ ¦ ¦ ¦ ¦ ¦ ¦ o ~ provided a pedect setting tor good food onl been savin9 moneY latel ~ :u ~ ¦OMM¦ ¦ ¦ ¦ MEMO¦ ¦ ¦ Y Y~ ~fFx €~E ; ~ ¦ ¦ ¦ ¦ ¦ ¦ ¦ ° ~ w y, y y~,~~~x~~ , ¦ ¦ ¦ ¦ ¦ o and even better conversation. Please it's been protecting the environ- y~ss~ "%f ~K ~ $ 4 ~hy v~ y"~ ~~i n' I ~ ~ ~ T his , direct your applause to Susie Combs ment, toa. Several of our paper prod- ~ y Then toggle over to bring up year's and Elaine Turnbull for taking the initia- Get more bang for the buck on our ucts have been switched over to e- m a i l s s t e m w i t h t e' c o a n d o u r e- m a i l s s t e m o t e w o r k a n d h i t emplo yee picnic won the tiv e t o c oor di n a t e t h e e v e n t. I f y o u' d '~z•<~~s~,:-. a,,~,~. .;,~3;~. <,; y P y y y recyclable. Also, 3 major cleaning sup- h~' hearts - and stomachs - of more like to be Part of the social activities Paste" option. You'll never have to re- "ediP' on the menu bar and then "paste" g € I ~ : plies (glass cleaner, all purpose cleaner than 165 people, or more than twice team (or other events, 1'ust give them a key anything again! Here's how: to replicate your copy. and germicide) are now non•polluting, Select the text you want to IYs a simple and easy way to the turn-out from previous years. call. Also, a big thank you to all of the f~ = v ~ Returning to a traditional format trom Public Works crews who hel ed with non-toxic, non•phosphate and non- f dup lica te by using t he le ft• han d bu t ton e limina te dup lica tion. An d, you can P years past, the picnic was held on a the set-u and tear-down of the (acili- flammable. On most of our products, of your mouse and "click and drag" to use this technique on other docu- p recent Frida afternoon (rather than a we save mone b usin a concen- ~ f f, ~ mark the information you want to trans- ments and formats, as weil. So, give y ties. Without your help, this never Y Y 9 mail. This will hi ht the it a tr, if ou have uestions, call Saturda With Shirkie Evans behind would have happened. -F~ trate. On the all-purpose cleaner, we fer to e- ~ 9hli9 Yi • OrY q Y~~ selected text in blue or black. This can me at ext. 2115, and I'll be happy to save more than $300 per 55 gallon container. We save more than $100 be done from any document within show you. If you'd like to share a TOV Picm /your system. computer iip for the next issue, sim- ~ on the glass cleaner and with the ger- 4 Ne~, hit "ediY" on the menu bar ply e-mail your instructions to me ~ micide, we save nearly $200 per con- aaaa j2a:. ~ ':::i;'.. Y 9s 'RR v ~`Y: and then "cop~'. and we'll publish it. ~ ~tainer. These products also last longer. =5 Attracts Visi't ~ As for the paper products, the cost is . about the same; however, we now use recycled paper. All of these products by Bear f have met and passed state require- £ come. he appearance of a bear during ments regarding biodegradabiliry and t0 ihe ~ ?Qwn af Vail TTOV's employee picnic serves as If you meet a bear.non-pollution of streams and lakes. a timel y reminder to con si d e r t h e f o l- • Sta y c alm. W e' v e g o n e f r o m b e i n g 2 3. 5% e n v i- ~ er1y K. unch has been fransferred to full-time lowing safeguards: • Stop, back away facing the bear and ronmentally safe to 92.1 And we're • Keep garbage out of the reach and speak softly to it. • o i status as a bus washer and driver. S~1@ Wc~$ ~3C8Vl0USI~l a still wor~ng toward a goal of 100%. smell oi bears by using bear proof ~ Fight back if a bear attacks; they If the TOV wants to be a world class seasonal bus driver. Sherry is from Dayton, Oh10, aIId }1aS trash containers, storin arba e in have a tenden to be driven awa ~d g g g ~ y reso~, we should lead by example. If ~ lived in tlai( for two years. She's single and enj4ys moun- a garage or shed and emptying when people fight back. the world is looking at us to follow in garbage regularly. Do not run; you can't outrun a bear. V.~~~~~ & tain biking, hiking and skiing. A ourfooisteps, then we want them to be Do not store or keep pet food out- Remember, most conilicts between side. bears and people are linked to careless safe for everyone. So we will do our patt to keep the world sa#e one resort , Y ~ y,` . . • Tr a n s f e r s Keep pets inside if possible. Their handling of food or garbage. Bear proof Larry Pardee Sherry Bunch Carol Hall at a time. smell also attracts bears. garbage cans and bee hive fence ~ Surie Lyons to Slreet Superintendent to FfE Bus patty Mcrcenny • Clean the barbeque grill of grease designs are available through the LaYana Doster, Facilities effective July 15 WashedDriver Nelson Salazar and store inside. Division of Wildlife. A Mainfenance Custodial Superoisor ~ Bring bird feeders in at night. Employee News Q 0 puge„nt 1998 4 g% ~i ~iiiH 0 N E W S Recognotion ,F - TTE IM tm[ t : BonuS Cou~o~. ~ I , R, ~p~ents for July Investigations Coverage Expanded 2C,~a The Detectives Division has expanded its coverage to 7 days a week. We believe we BOVble A1StA11 can provide more timely follow•up and assess information as accurately as possible by t,,„ ~P ~lu1S AlidCISOII (2) staffing the office every day. Our goal is to review each case requiring follow up and V~6`~' W1 contact the victim as soon as we receive the re ort. We also feel we are rovidin the 11I11@BCll~l~l P P 9 Yp~ VVA-N'~' v best possible service to the communit b staffin t seven da s a week. ShdWCIa BlaCk . Y Y 9 i Y c~iuQKKe ~OF,t~,~ Detectives have been assigned to "Pairol Officer Teams" in an effort to bridge the - Pam Bfandmeyet internal communications gap and to strengthen working relationships within the depart- T~ HOU Caqi@ld y ment. This change was met with strong support by the Patrol ranks as interaction p,p Kim Cplema(j between Officers and Detectives has sharply increased. r ~j yy ~R .'SUS1Q CO~1bS If we can be of assistance to you or your department, please let us know. We'd be ~W'~ 0(f Ydi~~p,~ s~ ~ ~ Q Ar9~I~ 9 5 h e l ~ a, j~ p lt~ A' l~uR'e 1~ ` ~ Pa~'lCIaDDSC~I~' lad to helP You with topics such as: B r much for ? Security Suroey ? Crime Prevention Seminar Tha nk yOU verY t 5he~h F~o ? Money Handling Tips ? Verbal Judo Class 11'Vy ~v~~~~~' ~ indbreaker. j~ ~Q~s ~ s my W (~r~~ti~re a~o D0n~d GaR@ OS _ Susan Dou las, Chuck House ~ Many ~hank5 ~rot~ me r~d JESSICa GUthfiC Austy Jacobs, Joe Russell V1aVe many~' AC Stutson, Mike Warren 1 ~cu? "tI CaC01 my mOm. ~ ; Matilyn Hall 5irtcer61y1 NeWton K2TI1(2) At1t1:!''Abt'aM~ ~'7 p~e~e eo,~c~ oa~ t~~e to 4~'~ £ , 00 I~Cie I~aubCt1~yCr G~evel~~d, ~h~a ' `~xec,f e,P~ -er : . e~~~~ ~ Jacque IovaCo HIM[ PHIVINTION-IIP Reuben Lujatt (2) W ~OO~ ~,Q~cl to , ~ . There have been several reports ot car break-ins lately. Two of these resulted in the Geargie Man~~es a~, thefl of the vehiCle. Here are a few reminders to help keep your vehicle and y0ur . -ve o~,~ a~~~ flMeae MCCOCklC (2) belongings sate. p4ase 041? JUlie QUlat ~ LocEc your vehicle at a11 times and da not leave the vehicle's keys inside. Otherwise, G[@g RaflC k becomes aU tQa easy ta steal the vehicie, Sherri RoHins B1 I McLaurin's ~ Try not to leave any ualuahles in dear view froro the nutside. it is best to iake valu- Lc4nacd Sandoval oNes witn you ar ta loctc tham in the tnmk. O ' Hours: fteatha Schmudt JQIUI S~I~CIIaII ~ If you see samaone Iooking ir~to parked cars ar trying to open car doors, caU 911 -d. om 12 noon to 1 p . , ; right away. Steve Thampson No appointment - d- d Beth Anne U~ich ~ If your vehicie is broken into, notify your local police agency before touch[ng it. You d. may be destraying evidence that could be used in apprehend'ing tMe suspect. A ~~o i' i , , our Miri EIllHY WIUC Employee News 0 0 August 1998 The Joke's on Him... This Thne FU . IIIIIII ~',v~ t ~ ...,(.~(.r.~ ~~R3~'. :i.~: ~tt~e`~~p~ aa . ~aa. A ~~V~~IVV A "criticaP' employees, along with J .9~~ ~ ,~,~z~ ~i.~~ ~ ult, qualified applicants from the Eagle Sootember Sootember the River Water and Sanitation District. If you've spent any time at all with Dominic Mauriello, Chief of Planning, it doesn't Winn I n all, 12 of the 18 units were allo- take long to know he's a real prankster. Once, a prank call to his brother in Florida ask- Dave Eich . . . . . . . . . . . . . 2 ' : osworth 14 Larry Gralel 2 cated during the lottery. The ing him to vacate the premises due to fires in Florida, resufted in some inconvenience Susan d Jody Doster 4 remainder, 6 units, will be tlistrib- when the evacuation process began. Of course, Dominic cleared up the joke, within 24 R' '"a Cheryl Roberts . . . . . . . . . . 5 uled through a second lottery in ' ' hours. Or, it you're a subscriber to TOV's classified e-mail, you've no doubt enjoyed Chuck o. George Ruther . . . . . . . . . . 6 November. The lottery will be open Elaine bull 9 Manuel Medina . . . . . . . . .16 Dominic's infamous clearance sales. Suzanne Cooter Overcash 20 Are... to all other TOV employees, as The good-humored folks at the TOV along with his family and now, wife, Diane, Mike ~ , Bob Riggle . . . . . . . . . . . . . 20 well as members of the general Tony Wadsworth 20 recent turned the tables on Dominic when PD Commander Joe Russell appeared at a Reatha ' Gordon Linke . . . . . . . . . . . 21 ome spring, Dick Gericke, public. Home prices range (rom N Liz • b • Kathleen Hughes 23 Code Enforcement Officer, $105,000 to $178,500, or about 40 private party and asked to see Dominic's "outdoor parry permit." Poor pominic was ,,,Do. Diana Glenn 24 and Beth Anne Ulrich, Dispatcher, percent below market value for humiliated to think that he hadn't followed this under-publicized TOV regulation (devel- Terri Partch . . . . . . . . . . . . 26 will own their own homes ri ht Pati Corbitt 27 g comparable properties. For infor- oped by his brother Paul) and proceeded to fill out some official-looldng paperwork y Brownpaper Team Samm Santloval 27 here in Vail at the Red Sandstone mation on how to ualif for the Y q Y before realizing Joe's prank. Thanks, Dominic, for sharing your sense of humor with the Recommendations on Shonna Wessels 27 Creek development. The two were November lottery, contact Andy rest of us! Dominic warns, "watch your back!" A Jennifer Mclnryre 28 selected durin9 a lotterY of TOV Knudtsen at ext. 2440. A Communications Presented ~ Irt 3 to Executive Team ook for improvements ro our intemai October communicaGons systems soon. The "brownpaper"communicafions team will be presenbng its findings ta the ,LLogan ~ arry Pardee Named Departrnent Director group on Aug. 27. Recommenda6ons wiil tocus on improved a technology and consistency. The recent Dick org brownpaper process sought input from all reet Superintendent TOV employees. All tdd, more than 50 pea Patrick Hamel 11 St I reston Isom is a Maintenance back riding, biking, bowling, going to ple participated, sharing dozens of comments Mike ' Worker II permanently assigned concerts and trips to Lake Powell. and suggestions during tl,e past four weeks. Charlie Here's a recap of our winners: o arry Pardee is our new street ed from a field of 6 internal cantlidates. to the Library. Preston has been work- He lives in West Vail with his room- Most Innovative Suggestion ; superintendent effective July Public WorkslTransportation Director ing for the Town for almost 22 years. mate, Rita. Preston loves to travel! eob Riggle wins the award for most inno- Grafel said the interview rocess vative suggestion during the brownpaper 0 Lar € 15. Partlee was promoted to ry p He maintains the Library facilities and Two years ago he took a trip to process. Riggle suggesied the town pur- Charlie O~erend >.,i the post after seroing 3 years was extremely competitive. "It is impor- chase several unassigned cell phones for as conslruction inspector and 16 years tant to provide internal advancement sets up and breaks down the Alaska and last year cruised the use as loaners during special work cir- ~ ~ :ogd. •o,- , as a heavy equipment operator. As opportunities and to promote from Community Room for meetings and Panama Canal. His mother is coming cumstances. Implementation of his idea is currently underway. Chris street superintendent, Pardee will be within the organization. All ot the appli- events. He also helps LaYana Doster out soon and they are planning to eest Participation D' ~en Winfield responsible for all summer and winter cants have outstanding qualities and out when she is short•handed. take her to Utah. They will also be The Fire Department won ihe award ior street maintenance along the town's made the selection of the best quali- best participation as a group. Suzanne . Preston was born in Chicago. attending a Shakespeare Theatre More Door Prizes Jim o 36 miles of roadway, He'll supervise 17 fied candidate difficult." Larry and his Additional door prize winners are A.C. ' (ull•time employees, as well as several wife Kris have two girls, Samantha, 4, Growing up, he spent four summers at while they are there. Stutson, Anne Wright, Carolyn Djemes, Cinda R' seasonal workers. Pardee was select- and Jamie,l. A a children's working ranch just outside Preston is also learning to use the Donna Amold, Janine Bender, Judy Rodriquez, Mali Martinez, Patrick Hamel Jackson, Wyoming. He enjoys horse- computers at the Library. A and Susie Combs. A Employee News 0 0 August 1998 SENT BY:kinko's#1 ; 8-18-98 ; 1:45PM ; kinko's#1- 3034792157;# 2/ 2 08/18/98 To the Vail Tawn Council: As you ponder the opposilion to NTMBY cmployee housing, the allacation of RETT funds and the (newly acquircd) eoncer.n for open space, I'm hoping a little history of RETT from ulie who was in thc lrenches at its genesis might. cfear some of the misconceptions concerning RETT. ln the 1970s when Vail was booming to absurd grawth 1evels, Joe St-Clufer, at that timc on thc Vail town council, carne up with a bold suggestion: Vail sliould purchase the land that is now Ford Park. Thc owners of that property were pl.anning a high aensily condu dcvclopmenl. The purchase was m.ade using gencral fund money. Ford Park was Saved, bUt I.hC UUUIIl COI1t1IlUeCI, unabated, throughout Va.i1. The council felt it was necessary to rcduce growth hy huying, fur open space, land before it went to dcvelopment using a 1% tax an any real estate suld within the town of Vail, named the RETT fund. It wa,s put to a public vot.e an.d the peoplc rejected it. Voters indicatcd they weren't intcresled in open spacc. Growth continued to accelerate. One year later, the council passed the RETT by ardinan.Ge. Sincc then the ordina.nce was m.cxlified twice. Thc fir5t tirne, to useaam sonie uf the RETT funcis fox the development an.d maintenance of parks and rccrcationtil facilities such as bicycle paths. Thc sccond time il was changed lu allow usage of somc uf the funds withul one mile aulside town loundarics. This made the bicycle paih lhrough Dowd Junetion possihle. I personally feel that passing RET'4' by ordinancc was one of the most farsighted accomplishments of the Vait town cauncil.. it was worth the flak taken by council memUers involvcci. Tom St_einberg Vail . ~ +Othard code as an overlay district, said Councilmember Lisa McDonald, who con- vened the charrette. That would give many of the recommendations - such as buildings UU that come right up to the sidewalk to help define a strong "sereet wall" the regulatory muscle of zoning requirements. Among the char- ~..~.,..M rette'smanygoals were recommending - : a location for a 13 Y M A RT [ G A LO H N iw~ Me[ro Transit station Ne1 hborhood # and design guide- ~ magine Uptown as a lines for proposed resldents, urban icars, bustling hub with calmed a Place where transit new housing near Lyn_Lake, known as designers and and bikeways meet, a dense the Urban Vllage. GiYC~11tECtS 111et IG~St urban neighborhood that facilitates pedestrian and bike-riding ]ifestyles, Because of the intensive nature of a char- and an old-time streetcar stop. rette, many of the recommendations are month to share a Fifteen designers and several hundred sweeping in scope - but short on specifics. brnve new vision Uptown-area residents came up with these Costs of ear storage and other new urbanist visions at the West ;~(uch of the charrette focused on erans- for lVlinneapolts Lake Street Charrette, April 16 to 22, which portation issues - both the impact of great most Sueeess ful included city and neighborhood presenta- volumes of traffic on Uptown and the inordi- tions, a citizens workshop and a final report. nate amount of space required to store cars. Y1C'1`~!1 UOYj100~ The recommendations by the charrette's Because of the Minneapolis lakes, much of the team of architects and urban designers are traffic from the Southwest suburbs into the business area. being made into a booklet - and atso may city funnels through the Uptown bottleneck make their wa~,.~,^'s'~e VPrOw?rtc-f-- ; ; ~ ~ ~G. ~ , _ ~ - , : ~ ~ Town Planning Collaborativ 3346 Hennepin Ave S Minneapolis : MN 55408 (612) 823 - 7150 (612) 325 - 8146 ~ May 1 3 - Mav 26, 1998 S O U T H W E S T J O U R N A L PAGE S Neighbors, designers, public officials all have a part in penning the Uptown plan L ptown firom 1 Stuart Ackerbcrg, who own the properties ernmental support of expanded volley walk. Ther•'d also like to restore the street Citizen comments reAected both the where the statwn and ramP are proposed. service would be called for, Hoffman edge along Lake Street between UPtown multiplication of suburban-style develop- Metro Transit has $1 million of its own added. 7'he cost study will help deter- and Lyn-Lake, where suburban-style ments surrounded bY parkiiig ("roo mucn and up ro $3 ' million in federal funding mine whether fares would offset the development has prcvailed. parking") to the difficulty of parking in a for the transit station and replacement increased costs, he said. Michad Lander, of Town Planning congested area ("not enough parking"). parking, said Aaron Isaacs, Metro Transit's Collaborative and co-chair of the Henn- The Hennepin-Lyndale- manager of public facilities. BikeS afld PedeStl'IaflS ?NT-Lyke Task Force, even questioned Lake Street Task Force, The federal money goes away The Midrown Greenway runs through whether the Rainbow Foods storc could which was convened in 1996 if the proiect doesn't begin by Uptown like a river. Its success will be dedared suburban-str•le blight and and provided the impetus tor the end of 1998, depend on whether the city can turn its ,ondemned. Ciry officials said no. the charrette, has discussed "We only have time to work eyes to the railroad trench and make the the possibilitc ot" creating a ~ +"•.7, " H•ith willing property owners, regional bike trail safe. To this end, char- Urban ViIlage p~rkine utilin• district in and there's multiple property rette planners recommended revitalizing For the t;rban Vllage - a propoud ~~P~~`~'~~ BY Pooling business owners there;' Isaacs said. 29th Street, whfch currently is lined by mixed housing development on the 2800 resources to meec citv park- [saacs also cautioned that the parked cars, dumpsters and the backsides b]ocks between Aldrich and Dupont- ing requirements, a parl:ing - y i bus company's role in a park- of buildings. Instead, they envisioned a chatrette designers recommended houseng utility could resuh in more mg structure would be limited "premier street;" lined Nith shops and chat fits into the surrounding neighbor- multi-purpose parking ' to replacing the current park- Peopled by pedestrians. hood but indudes variation and originalitv ramps in Upcown, and fewer ing spaces. . On the north side of the Greenway, They want the housing to match the Couneilmember Liza single-purpose surtace park- MeDonald provided "It's not our purpose to build a theY recommended addinS a Public ez.istinB two-story wood frame housa on ing lots. The charrette identi- Impetus for the Lake whole bunch of new parking;' pedestrian promenade over- the north side of the block, hed several potential loca- Street design effort. he said. "It's to replace the looking the trench, or creat- but to grow in size and scale tions for these ramps, indud- parking that's there right now." ing some narrow streets. as they approach the Green- ing the YWCA ramp, the iot behind "(The Greenway's] success way on the south. Four-story Lagoon theater, Calhoun Square ramP and Trolleys? deprnds on what happens apartment buildings or wn- Sons of Norwav parking lot. The idea of bringing trolleys back to outside of it," said design t dos were envisioned over- Uptown reverberated throughout the char- team member Bob Close. ]ooking the Greenway. To Buses and trains rette. Trollev lines once crisscrossed the Other pedestrian-related - avoid a cookie-cutter look, The charrette design team recom- area. Todav, the only surviving remnant is recommendations: they proposed having a team mended that a Metro Transit station be the Como-Harriet Streetcar, which Min- ¦ West of Hennepin ~ of devdopers design and built behind the former Walker Library, nesota Transportation Museum volunteers Avenue, the Greenway exits build the housing. which currendv houses the Clothes Line, run from Lake Harriet to near Lake Cal- the railroad trench and Other suggestions induded a secondhand dothing store run by the houn on summer evenings and weekends. becomes an at-grade trail just tuming 28th Street into a r Town Planntng unior League. Charretre recommendations included north of the tree-lined 'fall. two-wa,v, aeating a pedatri- A station there would be dose to Hen- extending the trolle to the west side of The charrette desi n team ~O~~aborative founder an romenade or narrow y g Michael Lander was p nePin and Lake Street bus routes, the Hrnnepin Avenue - or even looping it ro enthusiasticaily embraced a one of the charrette's streets on the north side of `tidtown Greem,-ay regional bike traii Lyndale or Cnicago Avenues along Lake proposal from the East Isles orgaoizers, the Greenway, and putting and - maybe someday- a light-rail and 29th Sveets, and running trolleys neighborhood to create a parking off the alleys or in ;ransit line. Construction on the Green- through the proposed transit station. Park on the A4a11- w•ith benches, plants, .he middle of blocks. %vay is scheduled to begin this summer. Right now, the hlinnesota TransPorta- arnvork and interpretive signs. The city owns the middie block in the They also recommended adding a new tion Museum is seeking funding from the ¦ Further west on Lagoon Avenue, T ban Village site. McDonald said negoti- Hennepin Avenue traftic signal at 29th Minneapoiis Park & Recreation Board to cars rocket down the street toward Lake ations are underway wi[h Bennett Lum- Street, building a pedestcian bridge over study the costs of extending the trolley Calhoun. That's where charrette planners ber and L.H. Sowles Co., the other prop- the Greenway on Girard and possibly, line. The museum has both vintage street- suggested traffic-calming measures. erty owners. finding new uses - such ay a coffee cars and vintage designs that could be Because Lagoon is lined with apartment In Iate April, the Minneapolis City shop, MTC of6ces and oeher retail - Eor replicated, said Louis Hoffman, volunteer buildings, speeding traffic has a direct Council's communiry development tom- the old librery building. superintendent of the streetcar line. impact on neighborhood livability in that mittee gave the MCDA a green light to Also, planners recommended that a "From the time that our current line s[retch. start seeking devetopers and to atablish a parking ramp be built behind the Lagoon was completed in 1977 to the edge of ¦ Uptown's pedestrian environment tax-increment financing district fot the Theater and the New French Bistro build- Lake Calhoun, it had always been part of ranges from decent to horrible. One of project. Other sources of funding could ing.'I'hat structure - possibly fronted by our long-range plan to extend the line to the worst spots is the intersection of indude Metropolitan Livable Communi- retail on Girard and Fremont - would Lake Street," he said. Dupont, Lake and Lagoon - a pedestri- ties grants and Neighborhood Revitali7a- replace the parking that a transit station McDonald called extending the troiley an-unfriendly sea of pavement. if char- tion Program funds, she said would eat up, they said. "a very real possibilitv" rette architects have their way, one day "We believe we could be moving build- McDonald has been in discussions Since the Transportation Museum is this spot wil] be defined by a triangular ings and into the ground early next with the )unior League, Paul Klodt and an a(1-votunteer organization, some gov- building that comes risht up to the side- spring," McDonald said. ~ 4 PAGE4 SOUTHWEST" JOURNAL May13=May26;1998' „ . . , . . , , , , ~ . a . . ~ ~ ~ , ~ qt y ~b.~' "ia ~f : ^ rs . ~P;: ' , ~ `'4~ . fS Y ~L•~ r, ~ r ~ . A~ ne*,,.urbanist dream for, Uptown, The Urban Vlllage Was flrst proposed by the Ackerberg Q Group In 1996. It would be a mix of new housing on three partlally O Build a Metro Industrial blocks, the 2800 blocks between Aldrich and Dupont. Uptown residents participating in the charrette wanted the Translt station nexc development to have a varled character and to fit In with the to the old Walker Library at 2901 surrounding neighborhood. The design team recommended that Hennepin Ave. S. (rlght). The station (as some new housing match exfsting wood-frame houses In size and envisioned by the charrette deslgn style - but that the scale Increase toward the Greenway, so that team, below) would include space for *four-story apartment buildings or condos would be buiit buses to park or idle between routes, - ~ overlook(ng the bike trail. Below, a photo and a sketch of Colfax shelters for passengers and possibly ~ Avenue show what it looks Ifke today and how it could look if the even a streetcar stop. The station will Urban Village (s built. The city is now negotiating with industr(al be close to blcycle commuters on the property owners on the site, seeking a team of developers and Midtown Greenway - and future light- ~ putt(ng together tax- rail transit could be just down the increment flnandn for embankment In the 29th Street ra(I ' 9 • the projed. corridor. Designers also recommended making the old library a public space ~•rr g: housing bus offices, a coffee shop and other retail businesses. Another recommendation was to build a parking '~"~"`~4 ramp behind the Lagoon Theater, to replace the parking on the transtt station site. ,1 Av . 1 ,q~r . , j r- g#z fi v . ~ £~d ~ ~ ~ . ~u~,, ~;~~l~,~ t~~~ ~ a....i df : ~ ( s x ~ >Y % r^''SS 3 n~ c • ~ 4~ neN }3t.~' 44 , *`2'9th~St1 e'4,,P ~ n~~ V F,~ , . . , . , s t~3 i, -rsi wa. "1 t • , 7-x pon l~ve. .v±., ,:,•x, :i.~ v r~ , . • • C ' ~ ' . , l . rl. i. , • #+Q Y L",~;,dl.~f+..~ ~ i ~V .~,1 ~f~'1; W. c Lak6 St c ~ 4 . ' . . ~ _ , ~ ~ ~ `,94 3f gb 6,•~ ~ , ~ g "Bring the streetcars back!" ~ ~ • . ~ . . Uptown-area residents liked this idea, and the charrettc design team recommended severaf schemes to extend the vintage, educational - ~!i"!' ' • ~ ;~j ~ ¦ , l ~U~ ~M~ ~ ~A i~ II'I j~ Como-Harriet Streetcar Line into UPtown. The most ambitious idea was running the Uolley ~ I~~j ' 1 i.rn ~I - ~ ~i iilliQ~l~lr down Lake or 29th Street to Lyndale or Chicago ~ •i~=~ Avenue and back through the proposed transit station. Or, they could extend the trolley line alon9 the MaII to the w est sid e of HennePin Avenue - just across from the transit station. * {t t` ' 1 f~,~,~~' Comparing the Midtown . r 1+1~ Gl'QEI1Wayto a river 4 y I ~ •'C i ~ 4 r,`5 d~ ±l } rimning through Uptown, the charrette design team sugqested making 29th Street a ; • . "premier street" of shops with iront doors and sidewalk : ' seating overlooking the regional bike trail. Right now, A sea of asphalt that's difficult - if not 29th is a bumpy street lined dangerous - to cross on foot, the intersection of with parked cars, dumpsters Lake, Lagoon and Dupont (above) is a pedestrian's and the backsides of buildings. ~ Tfle McIII The charrette design team embraced nightmare. Although charrette designers considered turn- Across the rail corridor, they the East Isles Neighborhood Association's plans for ing the block into green space, their recommendation was also suggested creating narrow turning the Mall into a pedestrian park, with to build a triangular building here, re-establishing a street streets or a public pedestrian benches, plantings, interpretive areas and more. The edge and sending a more urbane message to vehicle traffic. promenade on the north side of park would join the Midtown Greenway where it the Greenway. leaves the railroad trench and opens up to the surroundMg neighborhoods. Renderings and photo ~ courtesy of Town Planning Coliaborative. Photo U courtesy of Minnesota Transportation Museum. All others by Martiga Lohn. 1'he Town Planning Collaborative, an ~ and 31st Streets,~Humboldttland team were Fred llock o( I3arton- l,amb of Loucks & Associates, Paul eharrette urban design firm located on 34th Garfield Avenues. Aschman; 7'im Griffin of 9iko Madson of Paul Madson & Asso- and HennePin, ran the West Iake Parker and Town Planning Associates; I3ob Close and Jean ciates; Dan Speucer of F'erkins Will design Street Charrette, while architect B. Collaborative designer/developer Garbarini of Close Landscape Wheeler, Peter Musty; Tim Stefan team Aaron Parker of A Studios did pre- Michael Lander co-chair the Architecture; llamon Farber of and Amy Stefan of Stcfan/I.arson charrette work, induding maps Hennepin-Lyndale-Lake Street Task Damon Parber & Associates; Caren Associates; and Richard Mcl,aughlin highlighting various aspects of the Force. Dewar of Dewar & Associates; Dan and Don Johnson of lown I'lanning charrette study area between 28th Other members of the design Hunt of Hunt/Gregory; Michael Collaborative. r u ~y OF VAIL TOWN6 ~ 75 South F'rontage Road ~ Vail, Colorado.81657 970-479-2100 . FAX 7 -479-2157 TM MEDIA ADVISORY . August 19, 1998 Contact: Suzanne Silverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR AUGUST 18 Work Session Briefs Council members present: Arnett, Ford, Jewett, Kurz --Presentation by St. Moritz Exchange Student Rico Malgiaretta, a exchange student from Vail's sister city (St. Moritz, Switzerland), presented the Town Council with several gifts from his community. Rico was introduced to the Council by Peter Franke. The Franke's are serving as a host family. --Turn It Up Funding Request Following a presentation by Kaye Ferry of the Village Merchant Association, the Council voted 4- 0 to fund up to $24,000 for the 1998 Turn it Up Vail activities. Last year, the Town of Vail funded the program at the $19,000 level. The program, now in its third year, provides training for as many as 600 frontline employees. --Vail Recreation District Request The Council voted 4-0 to allow the Vail Recreation District (VRD) to go through the development review process to expand Dobson Arena. The ice arena is owned by the town and leased to the VRD. The VRD has proposed a locker room expansion and the construction of a new gymnastics facility on the east side of the arena. The plans are currently in the conceptual stages. The public process would involve hearings before the Planning and Environmental Commission and the Design Review Board. --Criteria for the Red Sandstone Lottery In preparation for November's public lottery for the six Red Sandstone affordable housing units, the Council reviewed a list of criteria and gave preliminary approval to the following: use longevity of employment in Vail or residency in Vail to rank candidates within the top tier; allow for participation by downvalley residents, but at a lower tier; put families with children in a higher tier for the larger units (rather than single owners who may or may not have roommates); and limit participation to only those who are not currently owning real estate. Councilmembers will be asked to finalize the criteria at next week's work session. Lottery applications would then be available to the public beginning Sept. 1. For more information, contact Andy Knudtsen at 479-2440. --Village Core Construction Update Public Works/Transportation Director Larry Grafel provided an update on the Village (more) RECYCLEDPAPER Add 1/TOV Council Highlights/8-18-98 construction projects. He said most of the projects will be substantially complete within two weeks.. Also, beginning Friday this week and continuing into next week, West Vail bus route streets on the north side of the Frontage Road will receive an asphalt overlay. Following a question by Councilman Michael Jewett, the Council agreed to move forward with construction of a buttonhook turn at the Main Vail roundabout that will connect to the I-70 eastbound on-ramp. Construction will occur this fall. --Information Update . , In preparation for the evening meeting, Finance Director Steve Thompson and the town's financial advisor Peter Zent appeared before the Council to answer questions regarding the town's refinancing efforts. Councilman Michael Jewett had asked to explore several approaches that might help the town buy down its principle; but those options proved to be less economical than the package approved later at the evening meeting. Evening Session Briefs Council members present: Arnett, Foley, Ford, Jewett, Kurz --Citizen Participation Marvin Langer appeared before the Council and expressed his concerns about the Common Ground decision. He said because Vail Resorts stands to benefit most from the plan, it is not a practical solution. Joe Staufer shared a newspaper article about employee housing initiatives in Breckenridge. Staufer said Breckenridge appears to have embraced the concept more positively than Vail. Next, Karl Fauland, a resident of West Vail, said he objected to the Common Ground decision because it doesn't reflect majority support. He said his neighborhood doesn't need more employee housing because it's already plagued by traffic, parking and animal control problems. --Ordinance to Refinance TOV Debt The Council voted 4-1 (Foley against) to approve first reading of an ordinance that would enable a portion of the town's debt to be refinanced at a lower interest rate. As proposed, the - re#inancing would level off payments to about $2.3 million per year from 1999 to 2012. That , compares to the existing debt 5ervice which calls for payments as high as $3.4 million between now and 2005. Refinancing would free up about $7 million in funding between 1998 and 2006, according to the town's financial advisors. During discussion, Councilman Michael Jewett said the town should have considered a competitive bid process for the refinancing. Also, Councilman Kevin Foley repeated his concerns expressed previously that extended debt payments could burden future councils. Instead, Foley said he'd rather stick to the current debt schedule and pay the bonds off by 2006. For more information, contact Finance Director Steve Thompson at 479-2116. --Discussion of Business License Fee by Vail First Group In preparation for budget decisions later in the year, the Council heard a presentation from Joe Staufer along with other representatives from Vail 1st. This group of Vail business owners has proposed redirecting the town's annual business license fee collections, about $350,000 annually, away from the Vail Valley Marketing Board and using the funds to market Vail excfusively at the direction of Vail 1 st. Whife Staufer said the business owners aren't against the , concept of regional marketing, he said Vail should no longer fund the Marketing Board at a higher level than the other regional partners. The merchants reminded Councilmembers that because deadlines to secure a permanent funding source for regional marketing have lapsed, (more) ~ Add 2/TOV Council Highlights/8-18-98 iYs now time to move forward and allow those dollars to be redirected to Vail. Frank Johnson, president of the Vail Valley Tourism & Convention Bureau, said he supports the idea of a Vail- based marketing program. But dismantling the existing program, he said, would be detrimental. The Marketing Board is currently pursuing a lodging tax that could go to the voters next November in its pursuit of a permanent funding source. Also speaking yesterday was former . Councilmember Jim Slevin who challenged the Council to reinvest in the community; and Rob LeVine, general manager of the Antlers, who asked Council to retain the regional marketing program until a permanent funding source is in place. No decisions were made at last night's meeting. --Common Ground Next Steps - The Council listened to about three hours of public comment from about 30 citizens in an attempt - to move the Common Ground process into its next phase. But because many of the comments centered on specifics of the plan, rather than next steps, the Council postponed action and instead, at the suggestion of Councilman Kevin Foley, agreed to host a follow-up session at its Sept. 15 evening meeting to discuss the plan in more detail and to evaluate the other options that have been suggested. Recommended options and approaches that were presented last night included the following: • As an employer, TOV should set a housing goal for its employees that would serve as a model for other businesses. • TOV shouldn't use open space lands, such as Donovan Park, which were purchased with Real Estate Transfer Tax Funds, for housing. Or, at the very least, use these fands as a last option, • • Consider housing developments on other lands, including the Ruins (at Cascade Village), the Old Town Shops site, the Mountain Bell site, the Public Works shop site and at Berry Creek Fifth in Edwards. • Slow the process down. • Provide opportunities for four groups to contribute to the solution equitably: 1) employees; 2) Town of Vail; 3) business community; 4) property owners . • Stop the process and revisit the June 30 decision. • Exhaust all other alternatives before breaking ground on a new project. • Create additional flexibility with current zoning codes to make employee housing units easier to add to existing properties. • Move ahead with an employee generation ordinance. • Create strict enforcement of existing deed-restricted units. • Move forward with the Timber Ridge property to ensure the deed restrictions are preserved after 2001. • Bring in design teams from Boulder and elsewhere and sponsor neighborhood design charettes to explore new urbanism concepts. • Mix seasonal units with owner occupied units. • Avoid using RETT funds for housing. • Ensure adequate housing solutions within the Lionshead Redevelopment Master Plan. • Create an Employee Generation Task Force with representation from each of the neighborhoods. • Consider concept of registering neighborhood associations to serve as a liaison with the town. • Concentrate densities as close to the core of town as possible. • Consider an exemption on RETT similar to Avon's for first-time home buyers. • Take the plan to a public vote. • Involve the business community to a greater degree, especially Vail Resorts. • Bring together the private landowners and business community to address the problem through private sector initiatives. (more) 1 Add 3/TOV Council Highlights/8-18-98 • Recruit Habitat for Humanity to build housing in Vail. • Abolish the Real Estate Transfer Tax a,nd take a housing tax to a public vote. • Use Forest Service land for housing, such as Trapper's Run or Vail Mountain. • Explore development rights at the Vail Racquet Club. Also last night, Councilman Michael Jewett unsuccessfully attempted to overturn the Common Ground resolution which was adopted by a 6-1 Council vote on June 30. Jewett's motion failed for lack of a second. Jewett, who voted against the plan, predicted emergence of a grassroots campaign that would attempt to amend the Town Charter so that changes in land use would , need voter approval. Councilman Ludwig Kurz said he was heartened by the evening's discussion on Common Ground. As strongly opposed as some of the speakers were, he noted _ that many in the audience acknowledged the need to address the housing problem and were willing to assist the Council in "making the right decisions." Mayor Rob Ford, along with Councilmembers Foley, Arnett and Kurz said the Council would continue to seek the involvement of each of the neighborhoods as alternatives and next steps are explored. Ford, in particular, made several overtures to the audience last night to continue the dialogue elsewhere. He said he was disappointed the audience focused on debating appropriateness of the plan rather than providing feedback on a proposed schedule for next steps, which was last nighYs agenda topic. For a listing of each of the speakers from last night, contact the Town Clerk's Office at 479-2136. --Town Manager's Report Bob McLaurin noted that construction will begin soon on a free right turn that will allow traffic from the Viflage parking structure to access 1-70 eastbound without entering the Main Vail roundabout. The estimated cost is $150,000 and will be funded within the town's existing budget. UPCOMING DISCUSSION TOPICS August 25 Work Session Cooter Overcash, 20 Year Anniversary Brian Canepa, 15 Year Anniversary PEC/DRB Review Red Sandstone Lottery Vail Valley Community Television Channel 5 Update September 1 Work Session Second Quarter Financial Report ivlulti-Family GRFA Discussion Glen Lyon Office Building September 1 Evening Meeting First Reading, Supplemental Appropriation Ordinance Second Reading, Bond Refinancing # # # 08/18/1998 16:05 312-750-5707 ROSS & HARDIES PAGE 02 ROBERT W. KLEINMAN .c I C- 2675-2 Kinnikinnick Road , Vail, Colorado 81657 August 18, 1998 VIA FACSII %E AND I IS MAAII Hon. Robert Ford Mayor Town of Vail 75 South Frontage Road Vail, CO 81657 RE: Co Ground - Proposed Dev to ment of Vacant Lot in Intermountain Dear Mayor Ford: My wife and I are residents of Intermountain and I am writing to you to express my opposition to any development of the site in intermountain adjacent to Stephen's Park for any use other than open space and recreation. In considering this issue, I would ask that you be mindful of the following: The Intermountain community is solidly against the use of this lot for deed restricted housing. The Homeowners' Associations of Meadowcreek, Pine Creek and others have authorized association funds to finance the existing litigation against the Town of Vail and I have heard no support from among our neighbors for this project. • The lot adjacent to Stephen's Park is a unique asset that needs to remain open space and to be developed for recreational purposes, as was intended when the property was acquired. It meets all of the criteria for parcels that should remain open in that it is near population clusters, is highly visible from 170, and is ideally suitable for recreational purposes, being flat and contiguous to the already 3eveloped park. • Intermountain is already densely populated and it has one of Vail's largest supplies of affordable housing. • Deed restricted housing is an untested experiment that is fraught with problems for the community: the effect of neighbors who are not impacted by changes in the value of property in the area; issues relating to whether major capital improvements will be made to maintain the properties in prime condition without the economic incentive ~ssbse-i 08J18/1998 16:05 312-750-5707 ROSS & HARDIES PA6E 03 • Mayor Robezt Ford August 18,1998 Page 2 that comes from unrestricted ownership; and the question of fairness to the owners of such properties who will be denied the benefit of future apprec;iation. • Govemment has had poor results when trying to address'housing issues. One need • only look at the failures of HUD in such cities as St. Louis, Chicago, New York and elsewhere througkaout the coiuatxy to realize that a government solution oRen creates worse problems than the problems that the goveinment initially sought to address. Curent trends in govexnment assisted housing, contrary to the Vail approach, involve equity ovvnecship by residents. A better approach than the one being advanced by the Town ef Vail is for the govemment to assist private developers to create the housing that the community needs and to interf'ere a;> little as possible with market forces. • The so-called housing crisis is not a community problern but, instead, is an employer problem. The "commwnity" is already here and content with the status Quo. What is being addressed by the so-called Common Ground proposal arc the needs of the cmployers in the Valley to find beds for their employees. Our goverrinent has no business u,5ing our tax doitars tp enable local employers to eontinue theic pvlicies of paying below market wages. Other areas of the country, including SilicQn Vailey, New York, $oston and San Frazaciseo, have a worse housing situation and employecs in those areas are still able to recruit employees. • As the major emptoyer in the Valley, Vail Resprts is the pzarzxa.y problecn as needs to become more involved in the solution. It is unfair to put unwaated subsidxzed housing in vur community, at the expense of one of the last remaining open parcels, while Vail Resores is free to develop its luxary properties without any provision for ennployee housing. Why Intetmountain and not Spraddle Cree.k, Bachelors Gulch or the other newly developed areas in Beaver Creek? If Vail Resorts had been required to set aside pmperty for employee housing in connection with rhese developments, the current "crisis" would not exist. This issue is capable of inflicting significant damage to the fabric of our community and must be totalEy re-thought before further time and resources are wasted by our govemment. Attention must be shifted fmm developing existing open spaces and instead directed to the development for employee housing in such properties as Timber Ridge. Gevelopment of that property does nof involve issues of open space and there should be little community oppasiriom as the azea is presently mixed residential and commercial use and existing densities will not be dramatically effected. Even thexe, govenurnent's role should be only that which is neeessary to assure continued availability of affordable units for employees in the Vail Valley. Real Estate Transfer Taxes should not be used for that purpose. 7o the fullest extent possible, pxivate ~ 08/18/1998 16:05 312-750-5707 ROSS $ HARDIES PAGE 04 i Mayor Robert Ford August 18, 1998 Page 3 develapers should be incented to turn the existing property iunto a facility ihat addresses the needs of the community. Very truly ypurs, ./?d?-~~/~ ~ ~ Robert W. Kleinman cc: Chas Bemhardt ~i i ; 19% She't'Ca C. 7homyson 1660 Sunburst Drive, #15, Vail, CO 81657 TEL: 970-479-9918 August 17, 1998 Town of Vail Town Council Vail, CO 81657 Re: Loudspeakers at Vail Golf Course Dear Vail Town Council: After enduring a whole summer of being daily assaulted at 6 a.m. by the loudspeakers used by the starter at the Vail Golf Course, I wish to put my complaint into writing. Complaining directly to the starter has accomplished nothing. As a golfer myself, I find it hard to believe that the people golfing at our golf course are of such a low intelligence level that they cannot come to the tee at their assigned starting time. Certainly, if our golfers are unable to do this, the golf course should consider using a beeper system such as that used by many mall restaurants to let people know that it is their time to come to the tee. I know that when I am in town, I find it entirely offensive to be awakened every morning by the starter calling people to the tee. I have discussed this situation with a number of my neighbors. They agree that if we cannot get the Town of Vail to do something about this nuisance, we will have to start calling the police every morning to press "Disturbing the Peace" charges on the starter. Certainly the racket of these loudspeakers constitutes "Disturbing the Peace" under anyone's definition! I am hopeful that the town will be able to do something about this situation so that we do not have to resort to daily calls to the Police Department. Very truly yours, Sheila C. Thompson (2,&t August 16, 1998 Chief of Police Town of Vail Police Department 75 South Frontage Road Vail, Colorado 81657 Dear Sir or Madame, Recently while passing through Vail we were robbed of my wallet while eating at the Jackalope Cafe (Case 98-3483). Although I was skeptical that the local police department would take such a minor crime seriously, I made the call to report it. Officer Tim Maestas immediately came to our assistance. He arrived within a few moments, quickly assessed the situation, and within minutes was in action. During our few hours with him, I was impressed with the balance of professionalism, courtesy, and humor that managed to put us at ease and feel he was in control of things from the beginning. Officer Maestas did indeed catch the criminal, recovered my cash, attempted to find my wallet (which I suspect involved a little "dumpster diving"), and kept us informed of changes during the process of the investigation and arrest. This was no easy feat, since it involved following us along our travel route, and ultimately to our home in Texas. You are lucky to have such a great police officer! We happened to have with us on this adventure the daughter of our own town's chief of police, and our young friend commented that her mom would give her eye teeth for more officers like Officer Maestas. Thank you all for a job well done. Sincerely, Tina Fletcher Route 1, Box 135 Commerce, Texas 75428 (903) 886-7914 MEMORANDUM . TO: Planning and Environmental Commission FROM: Community Development Department DATE: August 24, 1998 SUBJECT: A request for a major amendment to Special Development District #4, Cascade Village, to allow for the construction of eleven fractional fee club units, fifteen accommodation units and twenty-one employee housing units, to be located at - 1325 Westhaven Drive, Westhaven Condominiums/Cascade Village Area A. Applicant: Geratd L. Wurhmann Planner: George Ruther 1. BACKGROUND On July 27, 1998, Jerry Wurhman appeared before the Planning & Environmental Commission with a request for a final review and recommendation of the proposed major . amendment to SDD#4. The request was tabled to provide the applicant with the opportunity to reconsider the proposed parking and loading design. The Commission was especially concerned with the lack of loading and delivery faciltilies and the guest vehicle parking configuration. In response to the Commission's concerns, the applicant has made the following revisions to the proposal: 1. A 12' x 25' loading/delivery berth has been provided on the east end of the surface parking lot. According to the Zoning Regulations, the standard loading/delivery berth shall be 12' x 25' in size. 2. A letter from Vail Honeywagon has been provided verifying the companies ability to adequately access the trash and recycling facility. 3. A letter from Public Service Company of Colorado has been provided granting preliminary approval of an encroachment agreement into a gas line easement. No changes were made to the proposed structured parking area configuration. Instead, the applicant believes that the 36 structured spaces adequately provide for the actual parking needs of the project. Larger vehicles such as passenger vans and suburbans will be able to parking in one of the ten surface parking spaces on the north side of the building. 46 parking spaces continue to be proposed. 58 spaces are needed if the parking requirement schedule is applied to this project. 1 . ~ 1C)WNOFVAI~ i II. DESCRIPTION OF THE REQUEST The applicant, Jerry Wurhman, is requesting a major amendment to Special Development District #4 (Cascade Village) pursuant to Title 12, Chapter 9A of the Town of Vail Zoning Regulations. The major amendment is intended to modify a 1995 major amendment approval for the Westhaven Condominiums, located at 1325 Westhaven Drive (the "Ruins"). The applicant is proposing to amend the 1995 Westhaven Condominium approval to allow for the operation of a fractional fee club. The new fractional fee club is proposed to include: _ " • eleven, two-bedroom, fractional fee club units, • fifteen, one-bedroom accommodation units, and • twenty-one, one-bedroom employee housing units. The proposed fractional fee club units range in size from 1,175 to 1,384 square feet. The accommodation units are to be 300 square feet to 762 square feet in size with the majority being the larger size. The employee housing units are proposed to be Type III units and are between 450 and 500 square feet each. The on-site manager's unit is more than twice the size of the other employee units and is 1,084 square feet in size. All of the employee units are intended to be one bedroom units. The applicant is proposing to meet the anticipated parking demand on-site. To meet this need, the applicant has proposed to utilize the existing lower level parking garage as well as provide surface parking on the north side of the building. At this time, the applicant is proposing 36 enclosed garage parking spaces and 10 surface parking spaces. Of the 46 total spaces, four parking spaces will be handicapped accessible. The anticipated parking need as projected by the applicant differs from the parking requirement prescribed for the various uses outlined within the Municipal Code. The Municipal Code requires 58 parking spaces total. As this request is for an amendment to an existing Special Development District, the applicant is proposing various deviations from the required development standards. Some of the deviations are unchanged from the existing Special Development District approval, while other are to be modified as a result of the current request. The development standards that will be modified as a result of this request are: - • Density (dwelling units/acre) • Parking • Site Coverage • Common Area All other development standards are generally the same. A complete analysis of the zoning statistics is provided in Section III of this memorandum. The 1995 approval allowed for the construction of fourteen free-market condominiums and seventeen employee housing units. At this time, only minor alterations are anticipated to the exterior of the building and all the other development standards are proposed to remain substantially unchanged. 2 III. ADDITIONAL BACKGROUND On March 2, 1976, the Vail Town Council approved Ordinance #5, Series of 1976 establishing Special Development District #4, Cascade Village. Special Development District #4, Cascade billage, is made up of four development areas. Area A is made up of the Cascade Hotel, Cascade Club, CMC, Millrace Phases I through IV, Westhaven Condominiums, Liftside/Waterford, and Comerstone. Area B is the Coldstream Condominiums. Area C is made up of the Glen Lyon residential duplex lots. Area D is the Glen Lyon Office Building. 'According to the original ordinance, development statistics are prescribed for each development area. As a result, the site coverage stipulated for Area A, which is 35%, applies to approximately 18 acres. Rather than require the applicant to provide a site coverage analysis of approximately 18 acres, in the past, staff has applied the development statistics to each lot individually. This has been the practice since approximafely 1990. The projects that have been reviewed under this'method include Cornerstone, Waterford, Millrace Phase III and Millrace Phase IV. The advantage to this method is that it allows a catculation of the development statistics on the land that is being reviewed and does not require off-site analysis. In the previous examples, the proposals complied with the development statistics when calculated for the individual lots and the proposed drawings clearly conformed with the maximum development allowances provided for in the SDD. When the staff reviewed the development standards on the individual parcel for this project, there are four development standards which the applicant's proposal exceeds. These include density, parking, site coverage, and common area. The developer agrees that the request for additional GRFA is above what the SDD allowed. Staff continues to believe that it is most reasonabte and appropriate to evaluate each parcel within each development area individually. From a record keeping point of view, staff believes that the development standards for each parcel should be calculated based on the area of the land under the proposed development site. This has been the method used historically. Notwithstanding the simplicity of this method, staff acknowledges that the site coverage and landscaping discrepancies identified in the memo should not be viewed as significant issues as, elsewhere within Area A, there is excess site coverage and landscaping which could hypothetically be shared. In 1982, the Town of Vail issued a building permit allowing for construction on the then undeveloped site. Construction continued through the partial completion of the foundation and lower level parking garage. No new construction has occurred since. On April 19, 1995, the Vail Town Council approved a major amendment to Special Development Districf #4. This amendment approval granted the applicant the ability to construct fourteen free-market condominiums and seventeen employee housing units. Additional deviations granted allowed for increases in GRFA, site coverage and landscaping. No action has been taken on this approval. This approval shall lapse and become void pending the outcome of the current application. 3 On March 3, 1998, the staff met with the Vail Town Council to discuss the proposed development review process and to provide the Council with an opportunity to provide initial feedback and direction to the applicant, staff and Planning and Environmental Commission regarding the major amendment request. The Council provided the following direction and feedback: 1. What is the anticipated construction timefine? lfi the site is not to be developed in a reasonable time period, the existing improvements needs to be removed. 2. The parking requirement for the development shall be provided on-site., 3. A detailed plan outlining the proposed fractional fee club ownership pattern and operation shall be provide for review and consideration. 4. The proposed review process is acceptable. On March 8, 1998, the applicant appeared before the Planning and Environmental Commission for a worksession meeting to discuss the current proposal. The purpose of this worksession was to discuss the following issues: • The proposaPs compliance with the Town's land use regulations. • The combination and integration of the three differing types of residential uses. • The completeness of the major amendment application. • The relationship of the proposed development with the existing improvements. • The Town Council's initial thoughts and comments as received on Tuesday, March 3 regarding the applicanYs request. During this first worksession, the Commission members expressed their general satisfaction with the major amendment as proposed. The Commission did however indicate,their concerns regarding the lack of an on-site front registration and reservation desk. The Commission requested that the applicant appear at a future meeting with detailed information indicating how the on-site front desk issue was to be addressed. According to Section 12-2-2 of the Municipal Code, a Fractional Fee Club is defined as, "A fractional fee project in which each condominium unit, pursuant to recorded project documentation as approved by the Town of Vail, has no fewer than six (6) and no more than twelve (12) owners per unit and whose use is established by a reservation system. Each of the fractional fee club units are made available for short-term rental in a managed program when not in use by the club members. The project is managed on-site with a front desk operating twenty-four (24) hours a day, seven (7) days a week providing reservation and registration capabilities. The project shall include or be proximate to transportation, retail shops, eating and drinking establishments, and recreational facilities." 4 4 On April 27, 1998, the applicant again appeared before the Planning and Environmental Commission for a worksession meeting to discuss the current proposal and the on-site front desk component. At that meeting, the applicant agreed to revised the proposal to provide an on-site front desk operation as required by Section 12-2-2 of the Town of Vail 1lllunicipal Code. The amended development standards approved by the Town Council are compared to the original SDD approval and the 1998 proposal, and are listed below: IV. ZONING ANALYSIS / DEVELOPMENT STATISTICS Lot Area: 0.85 acres or 37,026 sq. ft. Zoning: SDD #4 (Cascade Village) Development Standard Original SDD Approval 1995 Approval 1998 Proposal Height: 55' 55' 55' G RFA: Free Market: 22,500 sq. ft. 25,644 sq. ft. 0 sq. ft Accommodation: 0 sq. ft. 0 sq. ft. 9,550 sq. ft. Fractional Fee: 0 sq. ft. 0 sq. ft. 13,860 sq. ft. EHUs: 6.400 sq. ft. 8.296 sq. ft. 10.731 sq. ft. Total: 28,900 sq. ft. (78%) 33,940 sq. ft. (92%) 34,141 sq. ft. (92%) Common Area: 10,115 sq. ft. (35%) 3,417 sq. ft. (10.1%) 7,054 sq. ft. (21%) Density: Free Market: 20 du's 14 du's 0 du's Accommodation: 0 au's 0 au's 15 au's Fractional Fee: 0 ffu's 0 ffu's 11 ffu's EHUs: 10 EHU's 17 EHU's 21 EHU's 30 total units 31 total units 47 total units ' (27.4 du's/ac) (23.2 du's/ac) (25.49du's/ac) Setbacks: 20' 24' 24' Site Coverage: 35% (12,959 sq. ff.) 36.7% (13,598 sq. ft.) 38.3% (14,173 sq. ft.) Landscaping: 50% (18,513 sq. ft.) 47.9% (17,767 sq. ft.) 47.9% (17,767 sq. ft.) Retaining Walls: 376' none proposed none proposed Parking: 75% shall be enclosed 82% shall be 78% shall be enclosed enclosed 44 total spaces 45 total spaces 46 total spaces Load i ng/Del ivery: one required one required one provided 5 b Employee Housing: minimum of 8 units; 17 EHUs, similar to 21 EHUs, similar minimum of 648 sq. ft. each; Type III restrictions to Type III should not count towards restrictions . density or GRFA. * for density calculation purposes, accommodation units are 0.5 du's, employee units are 0.333 du's and fractional fee club units and free market units account are 1 du. each. Westhaven Club & Lodge Square Footaqe Analysis Parking Area Common Employee Accommodation Fractional Total Area Housing Unit Fee Unit 4th Floor 603 sq. ft. 2,089 sq. ft. 3,976 sq. ft. 6,668 sq. ft. 3rd Floor 925 sq. ft. 3,609 sq. ft. 6,326 sq. ft. 10,860 sq. ft. 2nd Floor 2,019 sq. ft. 1,084 sq. ft. 3,852 sq. ft. 3,558 sq. ft.' 10,513 sq. ft. 1 st Floor 1,492 sq. ft. 9,647 sq. ft. 11,139 sq. ft. Parking 11,180 sq. ft. 2,015 sq. ft. 13, 195 sq. ft. Level Total 11,180 sq. ft. 7,054 sq. ft. 10,731 sq. ft. 9,550 sq. ft. 13,860 sq. ft. 52,375 sq. ft. V. DEVELOPMENT REVIEW PROCESS Pursuant to Section 12-9A-2 of the Municipal Code, in part, a major amendment is defined as, "Any proposal to change-uses; increase gross residential floor area; change the number of dwelling or accommodation units; modify, enlarge or expand any approved special development district." Since the applicant proposes to change the uses and change the number of dwelling and accommodation units, staff has identified the applicanYs request as a major amendment. In accordance with Section 12-9A-4, A-C of the Municipal Code, an approved development plan shall be required prior to construetion. The approved development plan shall establish requirements regulating development, uses and other activities in the special development district. The Planning and Environmental Commission shall conduct the initial review of the amendment to the special development district. The review shall take place at a regularly scheduled meeting. Following the Planning and Environmental Commission's 6 review, the Community Development Department shall forward a report to the Town Council stating the PEC's findings and recommendations on the amendment request. The Town Council shall then review the application based upon the information - , submitted. An approval of the application by the Town Council shall require two readings of an ordinance. VI. SPECIAL DEVELOPMENT DISTRICT REVIEW CRITERIA Title12, Chapter 9 of the Town of Vail Municipal Code provides for the establishment of Special Development Districts in the Town of Vail. According to Section 12=9A-1, the purpose of a Special Development District is, " - "To encourage flexibility and creativity in the development of land, in order to promote its most appropriate use; to improve the design character and quality of the new development within the Town; to facilitate the adequate and economical provision of streets and utilities; to preserve the natural and scenic features of open space areas; and to further the overall goals of the community as stated in the Vail Comprehensive Plan. An approved development plan for a Special Development District, in conjunction with the properties underlying zone district, shall establish the requirements for guiding development and uses of property included in the Special Development District." The Municipal Code provides nine design criteria, which shall be used as the principal criteria in evaluating the merits of the proposed Special Development District. It shall be the burden of the applicant to demonstrate that submittal material and the proposed development plan comply with each of the following standards, or demonstrate that one or more of them is not applicable, or that a practical solution consistent with the pubfic interest has been achieved. The staff has addressed each of the nine SDD review criteria below: A. Design compatibility and sensitivity to the immediate environment, neighborhood and adjacent properties relative to architectural design, scale, bulk, building height, buffer zones,,identity, character, visual integrity and orientation. Staff believes the applicant has designed a structure which relates well to the site and the surrounding neighborhood. The mass of the Westhaven Club & Lodge is appropriate for the site and takes into consideration the massing of the buildings on the adjoining properties. The building could step down more on the east and west ends to insure a smooth transition between properties and does not create an imposing "canyon" along property lines. The north side of the Westhaven Club & Lodge was designed with the front entrance in mind. The porte cochere entrance provides a formal entry into the building. The exterior building materials of the Westhaven Club & Lodge are a mixture of stucco and metal. The roof material is proposed to be a dark green standing seam metal roof. The applicant has shown flower boxes on the decks and balconies on the rendering. Staff would recommend that the flower boxes be a required accent element on the building. The window and door trim is proposed to be bronze metal cladding. The proposed balconies will be constructed of inetal rails and pickets. Staff believes that the combination of building materials has been well incorporated into the design of the Westhaven Club & Lodge. The applicant has proposed that the exterior stucco color be 7 an off-white to yellowish/cream color to blend in with the exteriors of the other buildings . and structures in the area. The development standards for the original SDD indicate that the maximum height for buildings with sloping roofs shall be 55 feet. The applicant is requesting that the maximum building height for the Westhaven club & Lodge be 55 feet, from finish grade. Staff believes that the height proposed by the applicant is compatible with the development and the development objectives of the Town. B. Uses, activity and density which provide a compatible, efficient and workable _ 'relationship with surrounding uses and activity. The Westhaven Club & Lodge is located at the perimeter of the Cascade Village Development. The Westhaven Club & Lodge is bound on the east by the Cascade Health Club, on the west by the opens space and residential development and on the south by the Mill Race Condominiums, CMC, and the Cascade Hotel. The applicant is proposing a lodging, short term accommodation and residential development that is in compliance with the uses allowed in the original SDD and as amended . The applicant is proposing to develop the Westhaven Club & Lodge at a density of 25.49 dwelling units per acre. Included in the density figure are the eleven member-owned club units (fractional fee), the fifteen hotel rooms (accommodation units) and the twenty-one employee housing units including the on-site manager's residence. Each of the ehu's are to be Type III Employee Housing Units. The applicant's proposal differs greatly from the original SDD approval. The original approval allowed the applicant to construct twenty free market condominiums and only ten employee housing units. The currently proposal significantly alters the use of the property from mainly second homeowner condominiums to a lodging and short term accommodation use of the site. Given the proximity of the development site to the amenities in the area, the Westhaven Club & Lodge is ideally located and suited for the proposed development. Overall, staff believes that the density and uses proposed by the applicant for the Westhaven Club & Lodge do not conflict with the compatibility, efficiency or workability of the surrounding uses and/or activities. In fact, staff feels that the proposed Westhaven Club & Lodge will enhance the existing uses and activities in the area.. - C. Compliance with parking and loading requirements as outlined in Title 12, Chapter 10, of the Town of Vail Municipal Code. Parking and loading requirements for development are established in Section 12-10-10 of the Municipal Code. The parking and loading requirements are based on the square footage of the uses proposed within a building. Based on the square footage of the uses proposed by the applicant, 58 parking spaces and one loading/delivery berth are required on-site. The applicant is proposing an enclosed parking structure on the lowest level of the building designed to accommodate 36 parking spaces and 10 surtace parking spaces on the north side of the building (46 spaces total). 8 ~ On March 3, 1998, the applicant appeared before the Vail Town Council for a conceptual review and discussion of the current proposal. The Council indicated that the parking requirement for the development shall be met entirely on-site. The applicant is deficient 12 parking spaces on-site (46 spaces vs. 58 spaces). The applicant has indicated that amble parking will be provided to accommodate the anticipated demand. The anticipated demand is thought to be less than projected by the Municipal Code since it is believed many guests will arrive via shuttle services and that the parking standards do not address the fractional fee clubs as accommodation units rather than dwelling units. Given Council's direction, staff would recommend that the applicant explore altematives to the proposed parking situation and provide all of the required par-king on-site. - The applicant is now proposing one loading/delivery berth for service vehicles on the east end of the surface parking lot, located on the north side of the building and a guest drop-off space at the porte cochere. Staff believes that the guest drop-off space is conveniently located near the entrance to the front desk and is appropriately located. Staff feels that the newly proposed loading/delivery berth for service vehicles is a positive change, though we believe additional visual screening may be necessary. D. Conformity with the applicable elements of the Vail Comprehensive Plan, Town policies and Urban Design Plan. Vail Land Use Plan The goals contained in the Vail Land Use Plan are to be used as the Town's policy guidelines during the review process of establishing or amending Special Development Districts. Staff has reviewed the Vail Land Use Plan and believes the following policies are relevant to the review of this proposal: 1. General Growth/Development 1.1 Vail should continue to grow in a controlled environment, maintaining a balance between residential, commercial and recreational uses to serve both the visitor and the permanent resident. - 1.2 The quality of the environment including air, water, and other natural resources should be protected as the Town grows. 1.3 The quality of development should be maintained and upgrade whenever possible. 1.12 Vail should accommodate most of the additional growth in existing developed areas (infill). 3. Commercial 3.1 The hotel bed base should be preserved and used more efficiently. 3.2 The Village and Lionshead are the best location for hotels to serve the future needs of the destination skier. 3.4 Commercial growth should be concentrated in existing commercial areas to accommodate both local and visitor needs. 9 1 5. Residential 5.1 Quality timeshare units should be accommodated to help keep occupancy rates up. Staff believes the proposed amendment of Special Development District 44 is in concert. with the goals and policies of the Vail Land Use Plan as outlined above. E. Identification and mitigation of natural and/or geologic hazards that affect the property on which the special development district is proposed. ` There are no natural and/or geologic hazards, including the Gore Creek floodplain, that effect the applicanYs property. F. Site plan, building design and location and open space provisions designed to produce a functional development responsive and sensitive to natural features, vegetation and overall aesthetic quality of the community. The site plan .currently proposed has remained relatively unchanged from the previous 1995 major amendment approval. The applicant has altered the surface parking area to comply with our recently amended development standards. The alterations to the parking area resulted in minor changes to the landscape plan. The changes made to the _ landscape plan do not effect the south side of the building which was highly scrutinized during the review process in 1995. The changes to the plan essentially result in better accommodations for snow storage on the site. A condition of the 1995 approval required the applicant to remove or underground the overhead utility line adjacent to the development site and to regrade and revegetate the road cut at the northwest corner of the property. Pursuant to a general note on the site plan, the applicant has indicated a commitment to regrading the road cut after Holy Cross or others bury or remove the line. Staff believes that road cut and revegetation needs to take place at the time of construction of the Westhaven Club & Lodge. Staff would recommend that the applicant be required to either relocate the utility line or remove the line and complete the grading and revegetation. The applicant is proposing to utilize the existing street cut and entrance on the east side of the property adjacent to the Cascade Club. Currently, a boulder retaining wall is constructed along the entrance driveway. Staff would recommend that the applicant revise the site plan, grading plan, and landscape plan to reflect proposed improvements to the retaining wall. The existing wall is in disrepair and in need of work. This is especially important since this entrance will be the "front door" to the project. Staff would recommend that the proposed improvements to the wall be reviewed and approved by the Town Engineer and the Design Review Board. G. A circulation system designed for both vehicles and pedestrians addressing on and off-site traffic circulation. The Westhaven Club & Lodge will have major impacts on the amount of pedestrian and vehicular traffic in the area. In light of the increase in traffic, the applicant has proposed 10 . off-site and on-site vehicle and pedestrian traffic systems surrounding the property. This includes intemal sidewalks on the property which enable safe and efficient traffic flow as well as a five-foot wide sidewalk from the Westhaven Club & Lodge to the entrance to the Cascade Club. Staff believes that pedestrian circulation will be substantially improved as result of the proposal. There is an existing portion of the Town of Vail bike path which crosses the south west corner of the applicant's property. At this time there is not an established easement for the bike path. Staff would recommend that the applicant be required to provide an easement for the bike path. The exact language and location of the easement shall be reviewed and approved by the Town Attorney and Town Engineer prior to recordation • with the Eagle County Clerk and Recorder's office. " H. Functional and aesthetic landscaping and open space in order to optimize and preserve natural features, recreation, views and functions. The proposed landscape plan will have important beneficial impacts on the quality of the development site and the surrounding area. The existing site has been termed the "ruins" due to the dilapidated condition of the site. Staff would recommend that the final landscape plan be reviewed and approved by the Design Review Board. Staff believes the proposed streetscape improvements will improve and enhance the aesthetic quality of the area dramatically. I. Phasing plan or subdivision plan that will maintain a workable, functional and efficient relationship throughout the development of the special development district. Phasing of development is not proposed. The applicant is required to submit a construction phasing and staging plan to the Town prior to receiving a building permit. The plan will be used to ensure an efficient and workable relationship with surrounding uses during the development of the Westhaven Club & Lodge. At the time of the Town Council's conceptual review, the Council expressed there concern and dissatisfaction with the current condition of the site. The existing 1995 amendment approval is due to lapse and become void pending the outcome of the current proposal. The lapse of the approval is in accordance with the Municipal Code which limits SDD approvals to a maximum of three years unless the project is diligently pursued towards completion. Staff would recommend that a maximum of a one year approval be granted for the current application. Unless work is diligently pursued on the project, the existing "ruins" shall be removed and the site restored by October 31, 1999. VI. STAFF RECOMMENDATION The Community Development Department staff recommends that the Planning and Environmental Commission recommend approval of the request for a major amendment to Special Development District #4, Cascade Village, located at 1325 Westhaven Drive to the Vail Town Council. The staff believes that each of the SDD design criteria continue to be met, as identified in Section V of this memorandum. 11 Should the Planning and Environmental Commission choose to recommend approval of the major amendment to Special Development District #4, staff would recommend that the -following . finding be made: The Planning and Environmental Commission has held a public hearing on the major \ amendment to Special Development District #4 request to allow for a fractional fee club and a change to the approved Development Plan, located at 1325 Westhaven Dr., Westhaven Condominiums/ Cascade Village Area A, pursuant to Section 12-9A-4 of the Municipal Code of the Town of Vail, and finds that the proposed major amendment complies with the design criteria outlined in Section 12-9A-8 of the Municipal Code, meets the definition of a fractional fee club as defined in Section 12-2-2 of the Municipal Code, and furthers the development goals and - objectives of the Town of Vail. The staff has identified the following conditions of approval, which we recommend be included in a Planning and Environmental Commission motion. 1. That the applicant appear before the Town of Vail Design Review Board for a conceptual review of the proposed major amendment prior to appearing before the Vail Town Council for final consideration of the request. Any and all issues identified by the Design Review Board at the time of the conceptual review shall be addressed prior to appearing before the Town Council. 2. That the applicant submit a detailed contractor's cost estimate identifying the costs ' necessary to relocate the existing overhead utility line along the applicanYs north property line underground, and that the applicant establish a financial bond with the Town of Vail in the sum of 125% of the said relocating costs to insure the undergrounding of the utility line. 3. That the applicant regrade and revegetate the knoll located at the northwest corner of the development site at the time of the final grading of the Westhaven Club & Lodge. Due to the exposure and aspect of the hillside, the knoll shalf be regrading to slopes not exceeding 3:1. The regrading shall be reviewed and approved by the Town Engineer. 4. That the appltcant provide Type III Employee Housing Unit deed-restrictions , which comply with the Town of Vail Employee Housing Requirements (Title 12, Chapter 13, of the Town of Vail Municipal Code) for each of the 21 employee housing units, and that said deed-restricted housing be made available for occupancy, and that the deed restrictions be recorded at the Office of the Eagle County Clerk & Recorder, prior to requesting a Temporary Certificate of Occupancy for the Westhaven Club & Lodge. 5. That the applicant submit detailed civil engineering drawings of the required off-site improvements (street lights, drainage, curb and gutter, sidewalks, grading, etc.) to the Town of Vail Public Works Department for review and approval prior to the issuance of a building permit. 6. That the applicant record a twenty foot (20') wide pedestrian/bike easement for that portion of pedestrian/bike path traversing the applicant's property and as identified on the Topographic Map prepared by Intermountain Engineering Ltd., dated 12/22/94, and that said easement be recorded at the Office of the Eagle County Clerk & Recorder, prior to the issuance of a buitding permit. The exact location and language of the easement shall be reviewed and approved by the Town Attorney and Town Engineer prior to recordation. 12 7. That the applicant provide written documentation from the Public Service Company granting approval of the construction of the Westhaven Club & Lodge in the location identified on the site plan relative to the high pressure gas line. Written approval shall be , granted prior to the issuance of a building permit. 8. That the applicant record an access easement along the east property line for that portion of the driveway and access and trash enclosure which encroaches upon the adjoining property and that said easement be recorded at the Office of the Eagle County Clerk Recorder. The exact location and language,of the easement shall be reviewed and " approved by the Town Attorney and Town Engineer prior to recordation. 9. That the applicant explore alternatives to the proposed parking plan and provide"all of - the required parking spaces (58) on-site as requested by the Vail Town Council. 10. That the final landscape plan and architectural elevations be reviewed and approved by the Town of Vail Design Review Board. 11. That the approval of this major amendment to Special Development District #4 shall become lapsed and void one year from the date of a second reading of an ordinance amending the district, and that should the approvat lapse, the applicant shall be required to remove the "ruins" and restore and revegetate the site by no later than October 31, 1999. A bond providing financiat security to ensure that said removal occurs shall be required following second reading of an amending ordinance. It shall be the applicant's responsibility to provide a cost estimate of the removal work. The bond shall be a ' minimum of 125% of the removal costs. 12. That the applicant revise and submit an amended site plan, landscape plan, and grading plan indicating improvements to the existing boulder retaining wall along the east side of the access driveway. Each of the plans shall be reviewed and approved by the Town staff and the Design Review Board. 13 99/95/1998 09:::1, 4145477267 E'•;E,"'iJT1VE FFI~ ~~P~~ r~`/7 y,~o0 RsC.rr ~'r y~f s yit~~~ . ~ r....t~ o++ or, WZS=AVnXASCADZ FRACTiONAL ME CLi1B lARKINGI9ZRVIM CQNSIDERATION$ - Parfdn6 qmct for the Westhaven/Cuusdo &ictionat fee Club project will itsdude: . . A. GuW with (33) WhnB gpces of 9' x 18' pku (3) HandicapPed RaTanB aPAM• They wip be woemed &om a 20 R. wide overhad daat wich a R. hesdrv= damwoe md be adequate for d1 etandard ve.bicles. Non-otmdud vebicleS ('i.e. Suburbstu, Explorem etc.) vvill bava ta park ip the (S) wr8io spaca on tha Ead 4"d af la. B. Sur6oe parldeg for (10) ipwes of 9' x 18' A1u tao (2) !oodin zone sptcef (i.c. (t) of 12'x 1 t' afla (1) ot 1 s'x 221. The load'mg mno .p.ca immaiiatety rK{jatxat to the 6+ont eotty vestibule will be wad fdr unloaft patrons urivipg bY wor vw iocluding WusdictDPed paaons. If they btcome ovemiQht guetu aod Mm thair ow+a vebide. thq will pxrk io the gsrage Handicap deapuated spaca (a a? the otber loadft r,oo yNCe depamdieg on size and type of vehicle). The rocond loading sone spaee vvill be wed for serw-e vehicles (i.e. Fed•Ex type tYPical vm) makin6 debvwics ta the Club or wy other vOicte roquiting a l&cger turling ndius. We 6W that Hfe tot*I 46 psrlang spcin inchsdinQ (3) bandieap witl adequately xrvice the ftilitY bood upon: A. Tvcheieally vre ties) we confam with the parking requiremaus of SDD 4 es _ dellned tlwoin with the (aB) spaces availabk bs.ed on: i. (21) Employee Housing writa u studio witee includiag 2 manager - +tpartnwb callin8 for 2 parkinQ spaces. 2. (14) Accommodation uttits of 1HA IHA for ttiutsieat. Short-term raidence cWlt for (15) Pa*lon6 sPam. 3. (11) C1ub units for 2BR 2HA will be used by up to 132 fractional fee tnemban (none of wham can nside permansatly or cO a wite Uipit oWZ1) and th11` m"icafiy wiD bE -tLNimL IodgiC1Q UZllts' aWia6 for (11) Paricin8 spaces as oppond to (22) spaces if thty wrwe ticcufy primary or swondwy resideatW c.ondos for extended slay=. 8. Baed upon "practicatl" mquitemeats &om the acperiem of ow eetegemeot compa+Y in oparatiag othor botels mnd lodging fual'sties with "u=sicnt" guesq, thoy find sPproximstely 30Yo of tbeir patrons srrlve withoat their own vehicla. They would nat raquiro parking! • i I * Aug-04-98 02:54P HONEYMIAGON MATT JANE 970 845 9464 P.01 , ~ ~~~EvwjqIIO+ Augwic 4r 1999 J.L. Wwh~m waihavcnr-asadc t.E.C. ' do Aobby Rcbmsm _ 83FNAR HddpSnct . INK 47b 26SS aTi. rI~~ RuYi~i1~ VaA riiw" Tu Whtm It Mar (;maQn, ,4Ra in~pacxi~a~ 4"i7u W1iad" ift inil M 0lim wilh Nt. WW=m wa b1 fl~ ft propmsd Umb a= , wiU l+C tradilr aoCaek by Vail Hooaywagm. 'lbs sin af the ewlaure dOU1d a0amm0dft 1-3 yar+d traA cuntmint amd yp to 4 reqrcle Ww. Tbc endwAn ibou1d s1so Mvc is rouf and Sucx! dminop bowuse of the llmltad mn espownin tbc winkw. Wa pe+add dmt savlas wkedula aft to 3 tiasa Aa wec, dqmmie8 on the aaion, wiq bo appraRiam Pm =d savios.d?odufa vri11 be daaininai upun coapktian oPthc pe+oJat , Matt Dmavan 1014 Homestalce Clrcle Va11, Colorado 81657 970476-351 X Fax: 476-2789 ' Z'd 0-11 ' ti ' A 'A' S' S Wti90: Z0 86, 90 9f lti r JUL 28 '98 9:59 FROM SILUERTWORNE , rH~t.nnc ~P(/QL/C SERY/CE Co/1spAw/r Di COLoR.R00 ~ wANrcewrrr?oaarats~+oMw.rr Y P.O_ BeY 167$ ~ Dillon, Celerede 80435-1828 ' Ta{spkw*v 970.4A2:2322 . Fne~ienik 970.46$Ja01 . ~ July 28,1998 f1lf~ . ~e o J L. i1V'ubnman . ' . do Rflbbie Robimon (970 476-2658 near I& wuhanim ~ Plem sna attwhoa, de appbcatin fim our com~y. If you ffit d~ out conpleaGr, t~+e.wZ be m~ chncges fw tlme acp~incd on tbe Snrat page. Rig~d Of Way w~I l~oe1~? ~t lbas ptc~+o~chm~nt ea~v~ea~ w~ o~e ar~eGk af ~ipt, bnsod npon tbe mfinasaotion y~a relaYod t,o me vu tLe teiep~~ae Iu1y 28, Y99$_ T~n1c you in advsncx ~ y~ovt ooo~n im tlais ms~ttet aao~d if y+au~shoIItd bs~+e aR,Y qu~QS, pka~c w fi+ee ta comsct myse~€or Matiy Ca~a a~o9?tbme. (970 468-xS?8. VaY trulY Youm Bruce Ii Nflfet ~ Cxas opwabm M=#= ~ Sd WdES:bO 8661 bT '6nd ZbELSbZ T9S :'ON 9NOHd tilStfl d1-BH : W021A e . ~~x G3 -?v _ 4 710 - 2 6, ~ : ~~o~-----------=---------------- - ~ . . , - - ~ 'sTORnc~ -sNOCr---------~---------------------------- / 728 s~yfi STpLAGE STQtAGE ~ 19B WOt 198 faft ~ ~ ' - J~~~~_' - - - eo~. - - - - % GM• ~ TR1?ftl t ~p ~ frl r~: ~ ~i! aae ~p, [tfOLE 90., r- f ~i A~~ SUR~A ' „ . E P RKI G 10 PARKING SPACES I , ~ ~ ~ i • SIGf~AGE p ~ ~ . N ~ d S PNM SP qS 3 P ING nCES ' ~ A -~1 ~ ~ ¦ ~ 1 O I I I L-4 eM.s se i I . ~ ENtRY a LD ; ~ 8040 , F- i I o _ ~1 zz a> ~ - _ - - ' - ~ ~ ' ° ~ o . o .on i ~ ~ 6030 AW ' E~tAt~D e032 ' O ifR e032 ~ \ • ~ • ooaz ' ~ots so.o f MEMORANDUM TO: Planning and Environmental Commission FROM: Community Development Department DATE: August 24, 1998 SUBJECT: A request for a worksession #o discuss a major amendment to Special Development District #4, Cascade Village, to allow for the use of tlie tennis facility for special events and conference facilities, located at 1300 Westhaven Drive, Vail Cascade Hotel & Club/Cascade Village Area A. Applicant: Vail Cascade Hotel & Club, represented by Chris Hanen Planner: George Ruther I. DESCRIPTION OF THE REQUEST The applicant, Vail Cascade Hotel & Club, represented by Chris Hanen, is requesting a worksession to discuss a major amendment to Special Development District #4 (Cascade Village) pursuant to Title 12, Chapter 9A of the Town of Vail Zoning Regutations. The major amendment is intended to allow the Vail Cascade Hotel & Club to begin utilizing the existing tennis court facilities for special events and conference facilities. The Vail Cascade Hotel & Club is currently under contract with the Vail Valley Foundation to provide the use of the tennis facilities as the major press facility for the 1999 World Alpine Ski Championships. In order to utilize the space for the championships, several costly building improvements are required in order to bring the building into compliance with the Uniform Building Code and the Uniform Fire Code. To better justify the costs of the improvements, the Vail Cascade Hotel & Club wishes to use the tennis facility for other special events and conference-types of uses into the future after the World Championships. In order to do so, a major amendment to SDD #4 must be approved by the Town of Vail. A copy of a letter dated August 17, 1998, from Chris Hanen to George Ruther has been attached for reference. This letter more completely explains the applicanYs current and future intentions. II. DISCUSSION ISSUES The purpose of this worksession meeting is to provide the applicant, staff and Planning & Environmental Commission with the opportunity to discuss the various aspects of the proposal and to begin to identify potential areas of concem. In reviewing the initial proposal, the staff has identified several issues for discussion. The issues for discussion include: 1 TOWN *VAIL ~ 1. Compatibility of the proposed special event and conference use of the tennis facility with existing and potential uses in the surroundinq area The tennis court facility is located in Area A of the Cascade Village development area. Other uses currently located within Area A include a 289 room hotel, residential condominuims available for short-term rent, a major health club facility, 20 - 25,000 sguare feet of conference space, restaraunts, a movie theatre and Colorado Mountain College. A mixed use hotel and fractional fee club is currently under consideration_ by the Town on the "ruins" development site. ' Does the Commission foresee any possible negative impacts of additional conference facilities on the current or potential uses in the area surrounding the tennis facility? Should a conference facilitity located within Area A be a permitted use by right, accessory use incidental to other permitted uses, or should the use be subject to the issuance of a conditional use permit? 2. Impacts on traffic circulation, parking and loading/delivery The applicant is proposing to convert the use of the existing tennis facility to special events and conference-types of uses from time to time on an as needed basis. With the exception of building improvements required to ensure the public health and safety, no other building alterations are anticipated. No additional parking is being proposed. The Zoning Regulations prescribe that the conference use of a space shall require 1 parking space for each 8 seats, based on seating capacity, or maximum building occupancy, whichever is most restrictive. Parking for the Vail Cascade Hotel & Club and tennis facility is provided in the parking structure tocated within Area A. The utilization of the parking structure is.at its maximum and can accommodate no more parking spaces. The applicant believes that there will only be a minimal increase in parking - demand resulting from the proposed special event and conference use of the tennis facility. It is anticipated that the use of the tennis facility for special events and conferences will be accessory to the hotel and club, and that attendees of the special events and conferences will be guests of the hotel. Therefore, as guests of the hotel, parking accommodations will have already been provided. The Zoning Regulations further prescribe that a minimum of one loading/delivery berth shall be provided. It is anticipated that the large, concrete paved area located at the east end of the tennis facitity will provide amble loading/delivery space. No additional loading/delivery space is being proposed. Does the Commission agree or disagree with the applicant' s position on both the parking and load in g/del ivery situations? Is additional study or analysis on this issue required prior to a final review? Should additional parking and/or loading/delivery be required and provided? Should it be on- site or is off-site a possibility? Is the applicant's managed parking proposal - acceptable and reasonable? If not, how might it be improved? Should any 2 . ~ limitations be placed on the use (frequency of events, #'s of attendees, time of year, etc.) of the tennis facility for special events and conferences to minimize potential negative impacts on parking? 3. Public benefits to the communitv When considering the establishment of, or an amendment to, a Special Development District, the applicant shall demonstrate that there are public benefits to the community of the proposal which outweigh any potential negative impacts when requesting deviations from the Town's development standards. The staff has identified the following public benefits of this proposal: 1. Increased tax revenue resulting from an increase in hotel occupancy 2. Increased opportunities to attract larger group conferences 3. Increased competition for Vail in the competitive national conference market 4. Increased exposure of Vail in the destination resort market resulting in repeat visits 5. Increased guest visits during the shoulder seasons Are there any other public benefits not identified by staff? Does the Commission believe that, in fact, the benefits identified by staff are actually public benefits which may outweigh potential negative impacts such as parking? 4. Other Are there any other issues the Commission wishes the applicant and staff explore and address prior to a final review of the current request? III. STAFF RECOMMENDATION As this is a wot-ksession to discuss various issues of the proposal, staff will not be providing a formal staff recommendation at this time. Staff will however, provide a formal recommendation to the Planning & Environmental Commission at the time of final review. A final review of this proposal is tentatively scheduled for Monday, September 14, 1998. 3 I t August 17, 1998 Mr. George Ruther Town Planner Town of Vaii 75 South Frontage Road . Vail, CO 81657 Re: Vail Cascade Tennis Facility-1999 World Alpine Ski Championships and Beyond Dear George: This letter responds to your request for an informational outline of how the Vail Cascade Tennis Facility might be used for the 1999 World Alpine Ski Championships and potentially, other functions thereafter. In an effort to simplify this understanding of our needs, I will define potential uses into three categories. They are: In-House Functions These would be defined as group functions which would be housed within the Vail Cascade Hotel complex and would require no additional parldng requirements than are typically required currently when we experience full occupancy, as we now do on a regular basis. The profile of such groups would likely be one large group occupying all, or the majority of, the hotel. They would most likely utilize our existing conference space for meetings and food functions and the tennis courts for tradeshows utilizing 8'x8' and 10'x10' exhibits. Elchibit space requirements could range in number from 40-120 booths. The potential also eJCists that the tennis courts would be used for general session meetings for 300-600 people (theatre style - or classroom style meetings), or a combination of a general session and eachibits, which would allow elchibitors greater exposure to delegates, which is always a priority. It is possible that food could be served from warmer boxes (breakfast, lunch, dinners or coffee breaks), but not prepared, in the tennis facility. Town-Wide Functions This use would be very similar to the "in-house" use described above, with the exception tYiat additional housing to that of the Vail Cascade Hotel would be required, resulting in additional occupancy requirements in the tennis courts and additional parldng requirements. It is anticipated that this scenario might increase tennis court occupancy requirements for meetings up to the 500-800 range. Such a scenario might also not require meeting space, but rather 1 300 Westhaven Drive, Vail Colorado 81657 • 970.476J111 • Internet: www.vailcascade.com Guest Fax 970.479.7020 • Sales Fax 970.479.7025 • Fax on Demand 303.643.0199 ~ DESTINATION ~ ~ HotELs & aESOrzfs C44-W I I ~ might allow each lodging property to house guests, urilize each property's conference space for meetings and food functions and utilize the tennis facility for exhibits only. Parking challenges could be managed at the time of booking the group by requiring that shuttle service be provided between properties, rather than allowing additional private vehicles to park in the Vail Cascade's parking facility. A similar situation which has successfully been managed each April for the past few years is that of the Future Business Leaders of America (FBLA) group. In this instance, 2000+ young adults dine in the Vail Cascade conference center space within a two and one-half hour period. These individuals are transported via shuttle from a variety of Lionshead based lodging properties to Vail Cascade Hotel in a very organized and well-managed fashion, without incident. " - Special Events These types of functions may or may not require lodging and would include community events such as the 1999 World Alpine Sld Championships, or could include other events such as musical concerts or other one time day or evening events accommodating up to 1000-1500 people. Outside events not utilizing lodging would likely present parking challenges which would need to be managed. Quite frankly, other than the World Alpine Ski Championships, these types of events would be of very low priority and would not likely be the type of event which would be solicited. 1999 World Alpine Ski Championships The Vail Cascade Hotel and Club will serve as the Official Press Center Hotel and the Vail Cascade tennis courts are intended to serve as the International Broadcast Center during the championships, with set up beginning on January 3 and breakdown/deparlure from the facility on February 22, 1999. The actual dates of the championship events will be from January 31 to February 14, 1994. This International Broadcast Center will require approJCimately 25,000 square feet of space to accommodate individual offices, studios, portable restrooms, limited food service and telephone service(s). Occupancy at any given time is not expected to exceed 200-400 persons. This same facility served the identical function during the 1989 World Alpine Ski Championships and our understanding from those involved is that there were no access or egress issues or problematic incidents related to access or egress. Summary Given the premise that we will invest substantial capital in the tennis facility to meet current town codes in an effort to accommodate the World Alpine Ski Championships, Vail Cascade is interested in using this facility upon occasion in future years following the Championships for the aforementioned uses described in this letter. 2 ~ Although the Championships are an exciting event to host and will provide increased recognition for the Vail Valley in future years, the short-term benefits from an economic standpoint are minimal for our particular business. In fact, we estimate that displaced revenue will amount to $1,700,000 due to lost room (complimentary rooms, discounted rooms and inefficient arrival/departure patterns), food, beverage and conference center rental revenue. As an example, conference space will be required prior to and following the Championships for set up and breakdown. During this time, Vail Cascade is unable to utilize this space as a tool to sell hotel rooms, food and beverage to other groups. Since 70% of our annual occupancy is generated by group business, this is important to us. However, Vail Cascade, in an effort to be a responsible participant within the community, is willing to support this event. Of those uses previously described, our primary focus would be to accommodate the "in-house functions" which would have minimal or no impact upon parlflng requirements. Both "town wide events" and "special events" would represent a much lesser priority. As I have expressed to town representatives during our past meetings, we are not financially prepared to increase our capital commitment past current budget to improve the tennis facility as a permanent conference facility. We are not prepared, for elcample, to install permanent restrooms. Since we do not envision a frequent need to use the tennis facility for conference related functions, we have discussed with the town the possibility of amending the SDD to limit the number of functions (conference/trade shows) allowed by the town each year in the tennis facility as a means of limiting some of the life safety related capital improvements which would be required by a more permanent facility. I would expect that a maximum of six (which would probably exceed our needs) functions per year would allow us reasonable latitude to accommodate our needs. It should be kept in mind that use of the tennis facility is not uncomplicated since it requires costly ($10-15,000) covering of the court surfaces during each use, displacement of tennis members and financial concessions to them during special use periods, as well as other challenges which would make use of this space desirable only in a limited number of circumstances. We feel that the ability to use this space would make available to us a new market niche and enable us to accommodate those types of conferences requiring more facility than we currently have to offer. Vail Cascade currently offers 289 hotel rooms, 70 rental condominiums and 20- 25,000 square feet of ineeting space (varies winter to summer). Access to the tennis courts would provide an additional 28,000 square feet of facility. It would enable us to keep business in Vail which might otherwise be driven to Keystone Resort (77,000 square feet of ineeting space, 16,000 of which is in one facility), Snowmass Conference Center (40,000 square feet) and other competitors. As an example, a member of our sales staff advised me today of a potential client (an Association) which has used the Snowmass Conference Center for the past five years and is looking for a new location. They would consider our facility for a July, 2000 conference. Without the tennis facility, we cannot accommodate this piece of business, but the client has expressed that we would be seriously considered if we could offer an additional 15,000 square feet of space. We have another potential piece of business for the month of 3 . April, 1999 which will advise us pending the outcome of whether or not we can provide the tennis facility. Other examples of groups which we have lost due to a lack of space is attached. George, you requested that I provide an existing plan of the facility marked to indicate both the fire system design and the emergency lighting design. We are unable.to provide this at this ` time since our director of resort maintenance is out of town until August 28. However, Mike McGee, along with other town staff inembers, has been directly involved in inspection of the facility and discussions with our Director of Resort Maintenance in developing life safety design options which would be acceptable in our facility. Mr. McGee has offered to attend the PEC hearing on Monday, August 24 to express his comfort level with desi"gn options to date. It would be helpful if we could receive feedback from the PEC on Monday, August 24 to determine if our making improvements to this facility is economically feasible so that we can hopefully keep this project moving forward in an effort to be sufficiently prepared for the Championships in January, 1999. Thanks again for your cooperation and assistance with this process. Should you have any que ' ns, please let me know. inc ely, . / is a e Managing Director Vail Cascade Hotel and Club 4 ~ MEMORANDUM TO: Planning and Environmental Commission FROM: Community Development Department DATE: August 24, 1998 SUBJECT: A request for a worksession to discuss a major amendment to Special Development District #4, Cascade Village, to allow for the use of the tennis facility for special events and conference facilities, located at 1300 Westhaven Drive, Vail Cascade Hotel & Club/Cascade Village Area A. Applicant: Vail Cascade Hotel & Club, represented by Chris Hanen Planner: George Ruther I. DESCRIPTION OF THE REQUEST The applicant, Vail Cascade Hotel & Club, represented by Chris Hanen, is requesting a worksession to discuss a major amendment to Special Development District #4 (Cascade Village) pursuant to Title 12, Chapter 9A of the Town of Vail Zoning Regulations. The major amendment is intended to allow the Vail Cascade Hotel & Club to begin utilizing the existing tennis court facilities for special events and conference facilities. The Vail Cascade Hotel & Club is currently under contract with the Vail Valley Foundation to provide the use of the tennis facilities as the major press facility for the 1999 World Alpine Ski Championships. In order to utilize the space for the championships, several costly building improvements are.required in order to bring the building into compliance with the Uniform Building Code and the Uniform Fire Code. To better justify #he costs of the improvements, the Vail Cascade Hotel & Club wishes to use the tennis facility for other special events and conference-types of uses into the future after the World Championships. In order to do so, a major amendment to SDD #4 must be approved by the Town of Vail. A copy of a letter dated August 17, 1998, from Chris Hanen to George Ruther has been attached for reference. This letter more completely explains the applicant's current and future intentions. II. DISCUSSION ISSUES The purpose of this worksession meeting is to provide the applicant, staff and Planning & Environmental Commission with the opportunity to discuss the various aspects of the proposal and to begin to identify potential areas of concern. In reviewing the initial proposal, the staff has identified several issues for discussion. The issues for discussion include: 1 1YlWN *VML ' 1. Compatibility of the proposed special event and conference use of the tennis facilitv with existing and potential uses in the surrounding area. The tennis court facility is located in Area A of the Cascade Village development area. Other uses currently located within Area A include a 289 room hotel, residential condominuims available for short-term rent, a major health club facility; 20 - 25,000 square feet of conference space, restaraunts, a movie theatre and Colorado Mountain College. A mixed use hotel and fractional fee club is currently under consideration by the Town on the "ruins" development site. Does the Commission foresee any possible negative impacts of additional conference facilities on the current or potential uses in the area surrounding the tennis facility? Should a conference facilitity located within Area A be a permitted use by right, accessory use incidental to other permitted uses, or should the use be subject to the issuance of a conditional use permit? 2. Impacts on traffic circulation, parkin.g and loading/delivery The applicant is proposing to convert the use of the existing tennis facility to special events and conference-types of uses from time to time on an as needed basis. With the exception of building improvements required to ensure the public health and safety, no other building alterations are anticipated. No additional parking is being proposed. The Zoning Regulations prescribe that the conference use of a space shall require 1 parking space for each 8 seats, based on seating capacity, or maximum building occupancy, whichever is most restrictive. Parking for the Vail Cascade Hotel & Club and tennis facility is provided in the parking structure located within Area A. The utilization of the parking structure is at its maximum and can accommodate no more parking spaces. The applicant believes that there will only be a minimal increase in parking demand resulting from the proposed special event and conference use of the tennis facility. It is anticipated that the use of the tennis facility for special events and conferences will be accessory to the hotel and club, and that attendees of the special events and conferences will be guests of the hotel. Therefore, as guests of the hotel, parking accommodations will have already been provided. The Zoning Regulations further prescribe that a minimum of one loading/delivery berth shall be provided. It is anticipated that the large, concrete paved area located at the east end of the tennis facility will provide amble loading/delivery space. No additional loadingldelivery space is being proposed. Does the Commission agree or disagree with the applicant' s position on both the parking and load i ng/del ivery situations? Is additional study or analysis on this issue required prior to a final review? Should additional parking and/or load i ng/del ivery be required and provided? Should it be on- site or is off-site a possibility? Is the applicant's managed parking proposal acceptable and reasonable? If not, how might it be improved? Should any 2 e limitations be placed on the use (frequency of events, #'s of attendees, time of year, etc.) of the tennis facility for special events and conferences to minimize potential negative impacts on parking? 3. Public benefits to the communitv When considering the establishment of, or an amendment to, a Special Development District, the applicant shall demonstrate that there are public benefits to the community of the proposal which outweigh any potential negative , . impacts when requesting deviations from the Town's development standards. The staff has identified the following public benefits of this proposal: 1. Increased tax revenue resulting from an increase in hotel occupancy 2. Increased opportunities to attract larger group conferences 3. Increased competition for Vail in the competitive national conference market 4. Increased exposure of Vail in the destination resort market resulting in repeat visits 5. Increased guest visits during the shoulder seasons Are there any other public benefits not identified by staff? Does the Commission believe that, in fact, the benefits identified by staff are actually public benefits which may outweigh potential negative impacts such as parking? 4. Other Are there any other issues the Commission wishes the applicant and staff explore and address prior to afinal review of the current request? III. STAFF RECOMMENDATION As this is a worksession to discuss various issues of the proposal, staff will not be providing a formal staff recommendation at this time. Staff will however, provide a formal recommendation to the Planning & Environmental Commission at the time of final review. A final review of this proposal is tentatively scheduled for Monday, September 14, 1998. 3 ~ _ p • ~ August 17, 1998 Mr. George Ruther Town Planner Town of Vail - 75 South Frontage Road Vail, CO 81657 Re: Vail Cascade Tennis Facility-1999 World Alpine Ski Championships and Beyond Dear George: This letter responds to your request for an informational outline of how the Vail Cascade Tennis Facility might be used for the 1999 World Alpine Ski Championships and potentially, other functions thereafter. In an effort to simplify this understanding of our needs, I will define potential uses into three categories. They are: In-House Functions These would be defined as group functions which would be housed within the Vail Cascade Hotel complex and would require no additional parking requirements than are typically required currently when we experience full occupancy, as we now do on a regular basis. The profile of such groups would likely be one large group occupying all, or the majority of, the hotel. They would most likely utilize our existing conference space for meetings and food functions and the tennis courts for tradeshows utilizing 8'x8' and 10'x10' elchibits. Elchibit space requirements could range in number from 40-120 booths. The potential also eJCists that the tennis courts would be used for general session meetings for 300-600 people (theatre style or classroom style meetings), or a combination of a general session and eJChibits, which would allow elchibitors greater exposure to delegates, which is always a priority. It is possible that food could be served from warmer boxes (breakfast, lunch, dinners or coffee breaks), but not prepared, in the tennis facility. Town-Wide Ftinctions This use would be very similar to the "in-house" use described above, with the exception that additional housing to that of the Vail Cascade Hotel would be required, resulting in additional occupancy requirements in the tennis courts and additional parking requirements. It is anticipated that this scenario might increase tennis court occupancy requirements for meetings up to the 500-800 range. Such a scenario might also not require meeting space, but rather 1300 Westhaven Drive, Vaii Colorado 81 657 • 970.476.71 11 • Internet: www.vailcascade.com Guest Fax 970.479.7020 • Sales Fax 970.479.7025 • Fax on Demand 303.643.0199 ~ DESTINATION 096.~ ~ ` HOTELS & RESORTS ~ . , might allow each lodging property to house guests, utilize each property's conference space for - meetings and food functions and utilize the tennis facility for exhibits only. Parking challenges could be managed at the time of booking the group by requiring that shuttle service be provided between properties, rather than allowing addirional private vehicles to park in the Vail Cascade's parking facility. A similar situation which has successfully been managed each April for the past few years is that of the Future Business Leaders of America (FBLA) group. In this instance, 2000+ young adults dine in the Vail Cascade conference center spdce - , within a two and one-half hour period. These individuals are transported via shuttle from a variety of Lionshead based lodging properties to Vail Cascade Hotel in a very organized and well-managed fashion, without incident. • Special Events These types of functions may or may not require lodging and would include community events such as the 1999 World Alpine Sld Championships, or could include other events such as musical concerts or other one time day or evening events accommodating up to 1000-1500 people. Outside events not utilizing lodging would likely present parking challenges which would need to be managed. Quite frankly, other than the World Alpine Ski Championships, these types of events would be of very low priority and would not likely be the type of event which would be solicited. 1999 World Alpine Sla Championships The Vail Cascade Hotel and Club will serve as the Official Press Center Hotel and the Vail Cascade tennis courts are intended to serve as the International Broadcast Center during the championships, with set up beginning on January 3 and breakdown/departure from the facility on February 22, 1999. The actual dates of the championship events will be from January 31 to February 14, 1999. This International Broadcast Center will require approximately 25,000 square feet of space to . accommodate individual offices, studios, portable restrooms, limited food service and telephone service(s). Occupancy at any given time is not expected to exceed 200-400 persons. - This same facility served the identical function during the 1989 World Alpine Ski Championships and our understanding from those involved is that there were no access or egress issues or problematic incidents related to access or egress. Summary Given the premise that we will invest substantial capital in the tennis facility to meet current town codes in an effort to accommodate the World Alpine Ski Championships, Vail Cascade is interested in using this facility upon occasion in future years following the Championships for the aforementioned uses described in this letter. 2 ~ R Although the Championships are an exciring event to host and will provide increased recognition for the Vail Valley in future years, the shoR-term benefits from an economic standpoint are minimal for our particular business. In fact, we estimate that displaced revenue will amount to $1,700,000 due to lost room (complimentary rooms, discounted rooms and inefficient arrival/depanure patterns), food, beverage and conference center rental revenue. As an example, conference space will be required prior to and following the Championships for set up and breakdown. During this time, Vail Cascade is unable to utilize this space as a tool to sell hotel rooms, food and beverage to other groups. Since 70% of our annual occupancy is generated by group business, this is important to us. However, Vail Cascade, in an effort to be . a responsible participant within the community, is willing to support this event. . . Of those uses previously described, our primary focus would be to accommodate the "in-house functions" which would have minimal or no impact upon parking requirements. Both "town wide events" and "special events" would represent a much lesser priority. As I have expressed to town representatives during our past meetings, we are not financially prepared to increase our capital commitment past current budget to improve the tennis facility as a permanent conference facility. We are not prepared, for elcample, to install permanent restrooms. Since we do not envision a frequent need to use the tennis facility for conference related functions, we have discussed with the town the possibility of amending the SDD to limit the number of functions (conference/trade shows) allowed by the town each year in the tennis facility as a means of limiting some of the life safety related capital improvements which would be required by a more permanent facility. I would expect that a maximum of six (which would probably exceed our needs) functions per year would allow us reasonable latitude to accommodate our needs. It should be kept in mind that use of the tennis facility is not uncomplicated since it requires costly ($10-15,000) covering of the court surfaces during each use, displacement of tennis members and financial concessions to them during special use periods, as well as other challenges which would make use of this space desirable only in a limited number of circumstances. We feel that the ability to use this space would make available to us a new market niche and enable us to accommodate those types of conferences requiring more facility than we currently have to offer. Vail Cascade currently offers 289 hotel rooms, 70 rental condominiums and 20- 25,000 square feet of ineeting space (varies winter to summer). Access to the tennis courts would provide an additional 28,000 square feet of facility. It would enable us to keep business in Vail which might otherwise be driven to Keystone Resort (77,000 square feet of ineeting space, 16,000 of which is in one facility), Snowmass Conference Center (40,000 square feet) and other competitors. As an example, a member of our sales staff advised me today of a potential client (an Association) which has used the Snowmass Conference Center for the past five years and is looking for a new location. They would consider our facility for a July, 2000 conference. Without the tennis facility, we cannot accomnnodate this piece of business, but the client has expressed that we would be seriously considered if we could offer an additional 15,000 square feet of space. We have another potential piece of business for the month of 3 0 April, 1999 which will advise us pending the outcome of whether or not we can provide the tennis facility. Other examples of groups which we have lost due to a lack of space is attached. George, you requested that I provide an existing plan of the facility marked to indicate both the fire system design and the emergency lighting design. We are unable.to provide this at this time since our director of resort maintenance is out of town until August 28. However, Mike McGee, along with other town staff inembers, has been directly involved in inspection of the facility and discussions with our Director of Resort Maintenance in developing life safety - , design options which would be acceptable in our facility. Mr. McGee has offered to attend the PEC hearing on Monday, August 24 to express his comfort level with design options to date. It would be helpful if we could receive feedback from the PEC on Monday, August 24 to determine if our making improvements to this facility is economically feasible so that we can hopefully keep this project moving forward in an effort to be sufficiently prepared for the Championships in January, 1999. Thanks again for your cooperation and assistance with this process. Should you have any que ' ns, please let me lrnow. inc ely, is a e Managing Director Vail Cascade Hotel and Club 4 08i17i98 11:09 USRMI i 3034792157 D01 . ~ r ~ V ~ - ~l I , RESCIRT '*q4k` . So MANAGfMfNT 1 N C O ! p O ! A T E D 260 LInn Creek Raad • Lake Ozark, MO 65049 673/385-6628 FAX 573J365-6186 TO: Doml/qlc rhrkvRtL5 Gt- v Company / Locatlon: VAr I L -row&I Gov,vc,,.,... - Addreee/ Departmeht: L- o s o mr~570r2- pL-,tw --,e,.;.,,., T'elephone No.: _ CQ1p) ~74- Z14Y FAX Number: (11 *7 a4 -7 A From: P+4-uc. KL'Lq)Aer- Date: Number of addltfonal page6: ~ Ma~e~ge: 5 a 1'n+~d~ vC~-r v~s ? ro rz.. ro vA, ~~m o w+vt,~ o F ~I2.oPa~~y i n~ L10NS A i+ UnlT/N G Ta a[S IIVTat4ATG I11I fIJC- M,~T-,Sf L~~ PL/7'1J QOCQ F~)YL L10a5ttC--Ao , 7'ltL c,rrs r UPOfrTa r'2ccc-+vivo "s mI9' 611, 14 rffti: 5-7ftc' ..c~. Ko,? h,+ d- ?nAS s wv vL,6,s~~M ~ c- f ` ONOC-Y:.0v5 . -pte s vG oN T?t-a CorJ T1UL R[..JW44: +'V1 t 0 wIFSTGrc.tJ c umr?nUN iry Ari D = BC-t.dvrn L- P~-~2 c-.EX eo 8 Y a P P aS A-L.. ( y v IA a ri c,uv~ 1 dj,h n w i+ 1 c1+ W~7 v ~ r~ S ~~¢-l 0 VS ~y ~~c.~' Ttf~ a8siR& rc,ti77 or- PRDPM7wo-s ewnJu,a (3Y Sv o SrNC6VL)D(R Lv )pG o Ui y TI}c- fri4VN7)q-ijj Viu-N1f Or ' ~-~n T? n G Ga N D D v!') ~ N t Vl ?~n c d», Pc. a)6~. s wn u c.o Nur s cn T-u r .L. WYo n2 Q1= R-eft Z) NPrgc.c-tr,GsC ,uon- ~-r _ Y"~- 7 h'1 - rz - gy-f l~ ,hrr, c. k~R.7NYin1 , rh4 r` bL-S G vvC2 y vG t~s4 tSX H'R~1s?G p) S S7 U o ~ t(~ &N J0'JS o iLN u tlJ D t~' YJ v PL R.~ ''~S S Ot:-e.1.510 N S. ~LS lf you do not receive al1 pagc6, please cal1: 573/365-6628 fo.: USWM2,rd, ~ If sealed bids seem out of the ordi- , nary, don't worry. "Nothing about ! that particular property is routine," ~ declares Dave Corbin, vice president ; ! of development for Vail Resorts Inc. ' s "Start from the fact that it's a Su- ¦ Minding Your Business/51L { perfund site," Corbin said, referring ¦ International Business/7L to extensive mine tailings that are ¦ Moneywise/10L now being cleaned up, "and it's a ; ¦ Stock tablesl17L property of some substantial size. ~ ~ ? Couple that with an extraordinarily complicated chain of title. I actually ; Sunday, August 23, 1998 think there's not too much anyone ~ can say with great clarity about the property or its worth. ~ "One thing you can glean from the ' ou~ Property itself, as it egists, is it's sub- Y ject to a wide variety of interest by Plae.... multiple parties." But try as we might we can't see it b n~~ o~ going to anybody but Vail. G For one thing, Gilman is the kind t of "big, dreamy" egpanse that then- • ~ Vail owner George N. Gillett Jr. and Va~l tract crew identified as strategically im- : ; portant nearly a decade ago. No one luiew - or knows - what would be Q uick, pick! built there. For another thin th How much wouid your ~ g, e property business pay to be the guaz- will be more valuable if combined, somehow, someday, with Vail. No ~ anteed winner of a lottery other bidder can possibly have as ; ticket worth perhaps a bil- lion dollars annuitized? Would your much economic interest. bid be $40 million? $50 million? $100 These were the reasons Colorado's million? big ski company took pains qears ago Or would you bid nothing at a11? to acquire a 50 percent development Tlus real game now being piayed interest in the Gilman property (at a by real people with real money cen- staggeringly low option price of ters on a mass of acreage south of $1.25 million or so). Vail. But next week's sealed-bid auction Brochures describe the Gilman creates some new drama. Tract as "the most significant devel- Couid Vaii - quick, pick! - be opment parcel remaining in Colora- outbid for its own backyard? do ski/resort country." Sure. (And, yes, a curious twist is It is 6,000 acres that Vail, as an option-holder, techni- ~ of forested slopes cally is one of the sellers of the prop- ` and mountain , erty, for reasons having to do with ~ heights located ; the complicated bankruptcq that cre- ` (not uncontrover- ated a combined Gilman Tract.) ~ , sially) a mile But Corbin surprises by revealing ; from a proposed the resort won't buy a ticket for the F espansion of the Sept. l lottery. f world's most pop- what - bid not at all? j Doular ski resort. And the winner is ~ 11 And it will be sold Knox lock, stock and Corbin won't say, but Vail must water rights to think it will have an opportunity to the highest bidder come through with a bid after Sept. l of $36.5 million or more at precisely (although the rules argue against 3 p.m. Sept. 1. such an outcome). You have - quick, pick! - nine Or it must think no one will bid the days. minimum $36.5 million. If that hap- Nothing routine pens, the property reverts to Vail , and its development partners, sawy Your potential competitors in this Denver lawyers Jim Aronstein and game of chance are the usual sus- Mike Page, who have already won a pects. lottery of sorts by amassing Gilman They are university endowment in the first place. funds, publicly traded companies, in- Or it must think that this comples ~ vestment banking firms, a foreign and environmentally tough piece of ~ group and various entrepreneurs, ac- Colorado reai estate - the future of cording to Jim MacDonnelt, senior the ski industry? - has no future. vice president for Sheldon Good & Everyone's watching with a lotto Co., which is conducting a sealed-bid ' interest. auction for Gilman. Pick, quick! MacDonnell's firm was selerted by a bankruptcy-court trustee to DoA Knog's col umn runs Sunday, orga- + Tvesday and Thursday. , nize the sale because it specializes i~a : "accelerated marketing programs," ' hence the bid method. . d ~ ' ~ ~ : r y ~ 4RECEIVED A~II- q8 ~-zz-~~ ~ , / ~ ~ c,c,•.~~Ji-Go~ Q-"~. ~ fA 111. -T, V z -DE11 U S d5 VDW 7-6G v~ 1 92~- 38q~ co 8'/ X32 ~ . ; 170, ~ ove rs .w a contr 1ves two, ~ S u rtatioarnn~$ . . An . Department of Trans(w #bi (AJULIC~ pepartrnent of TraoaPuctati~l hne nlodcliing on ~ampiontng e~'~po~tion wlutton$ Yow ~ ; ra to'By Ricky 9 ~Vr~ ~ t _ not juat concrete soll~tioma.'~ ' ~,~~r rost r re~vo ~aaon w~ic~ , . , 1 ~ ~ . abou t ¢ y~~ A~ o- g ura d o S k i la ~ ~ US~ much em esecutives Ph a s l s The rePo rt c a lls f o r a r a i l l i e m a de o~ s Q~~'~''to do on one side, , j say. the,report P pioneerinB tschnotogy yet to be de ~ Irit~rstate 70's trafGC chokel~~o eU olo~r~aa cals along I-70 we~t ~r `~t ~tje rail bptiaa• basically, a rail tine - saF~ ~g The immediacy of the operational, termined, T~?Bt'~°a a~P~ IinR 4ds,recreattonal.~;traoelera.. , PW to br' coaseusus ~ Du has instead be- lanes vrfll only b~eBe the need to Ii. 11 ment; ; highwaY safety and congestion concerns on the cor• from Denver Internah aail AirPoa B~ ail ~tl°e Gitculating thie add more lanes. W~~ ridor mandates t6at highway improve• - wesp aUY~ wM ~pAe in De,, A~draf thO ~ be. on the other s?de, the ~ ~d~~' e to the fued- at a p ~ dtonth,l9 A Pl~t P elbow room on the higGaay -~he fastest meA~ not be held hostaB, It~ ~ a~. a simm 'eringuideway effort,,' Melame Mills of Sgi cembe~'. ~ ~'t I~~ ~t idea wlt~ , caase ,and realized most espedient solution to B t ote to atate officials. The repo~t s~PP ~ountin8 4 ' ~ce yre starE~d. , ~ situation tbat makes drivmg re' ~ e1 ar Creek County Commissioaer 10 ~1~ highwey wldeolnB~ about 39 miles alan8 the 1~10 milea be` ~~p ~p{.~~ous it was, wid, R~t?y sorts Iess aad less attracttve. Sorenaeu counters; "This' is we doing, thi§'t said Sam Atencio, ~ Now, a study tryin8'to $Plit the differ- Aio rtatlon plan. The Colorado Dep PI~~ ~ IM'Epg7ATE o?? 5! Coloradd Department of Transportatlon of ~ghwaps was chanSe~1 to t~ Colorado englneet leadinB the Project. "This doesn't tors fro both campsged to draw detrac• P~ mage 9enr•1, . , , ~ _ :".C^wa , Au ust 24, 1998 THE DENVER POST . 1-70 study pleas s nei*ther si*de INTERSTATE from Page 1A tween Golden and Glenwood 1'70 road work recommend ions stalled Sp~$s. A draft plan to help I-70 traffic cailed for a718 million of road work, and $383.6 million of ather measures. The plen has been It also cails for airport improve- withdraw amid controversy. ments, more bus aervice and 75 '•<`<~W.. 7~w, -r new miles of bike lanes. t ~ ~ ° Kr~ ~x~~ ` , =t - ~ ~ . Those who took part in the cess say the highway-widening as- pects of the pian were never part of the agreement. Vt~ ~ ~ ' ' "I don't think that's what was , discussed or decided at those meet- ings at all said state Sen. Sally Hopper, R-Golden, a rail advocate. "We've got to get beyond that same old answer - let's keep widening I-70." `Markedly more costly'. 4 a~-~r e<,.:' - . ~>:::,....r:. ~ The plan dcesn't sap how to pay o Comrr,uter raii, g1854miliion pthw work for the $9 biilion it would all cost, aiiiiiiiii, Rontage road i~~ $34 miluon i aside from the ominous statement, '"PM9 rartps and sVaightening carvers, $186 miiNion "Travel on the I-70 corriaor wiu ~h1tmrv ~knes, ' arport upgmdes, g123 miuian become markedly more costly u? CO Added lanes tor peak Vaffic times, $80 ill' ? Bus upgrades,.$45.6 million the future." Added laries, $34 m7Cron Bike Pattu, $30 miBion 'The report says tolls wili h~ 1eS . be considered, although the groups , . million Total g171 Billion gniding the study shouted that idea bGUMe: Drary reppR, 1-70 Mw,main c,,,ieo„u,ey TM Demw Pm ~ down. . "It was definitely something no You want to build." . ther," Atencio lamented. Authority has taken on the matter one was interested in," Atencio This Partacutar I-70 study started From here, Atencio and the con- of moving the rail line forward, said. "But we've always main- in October 1996. But the issue has sultant will redraft the plan, and seeking, among other means, eiec- tained that some kind of tolls will been around since 1988, when a try anew to reach agreement with tions in 2000 and 2003 to appmve be necessary. We're not backing off biBhway department planner quiet- divergent interests, new tases. of that. We're pushing to geep lt in ly drafted a 20-qear pian that Even if environmentalists suc- That may be the only way to get as a consideration, so maybe peo- would have made the highway ceed in getting half the available the vision realized. ple will get used to the idea." eight lanes. money routed to rail, consultant "we're talking about three or With current revenues, state He scaled that back to sig lanes, Don L1lrich points out, that's only four or five billion dollars," Aten- highway officials have about sl.i and it still created an uproar, enongh for about 15 miles pf track. cio said. "This department doesn't billion to devote to the road in the This time around, the idea was to "Where are you going to put that get that kind of money. Even if we neat 20 years. get all the players involved and and have it do anything?" iTlrich stopped building roads entirely, we A preliminary draft of the plan come np_ with a plan that everyone said. still wouldn't accumulate that kind showed how that available money can live with. A new agency called the Colora- of money for many, many years. would be invested, but it was drop- •'pnd we baven't gotten any fur- do Intermountain Figed Guideway That's why we can't commit to it." ped when environmentalists com- plained the spending was too cen- tered on highways. i A , . : . u : . . a The plan called for ;719.5 mil- i lion of kughway work, #185 million on a conventional rgil line on eaist- ' ing tracks between Vail and Glen- ~ FUnding tUg-Of-W81' wood Springs, ;123 million for air- J port improvements, $45.6 miltion "R'hat we're uncomfortable with for added bus service, and;30 mil- ° is this sense that highways move lion for bike lanes. forward with available money and ' It devoted no moneq to the sup- = fixed guidewaq happens if possi- posed centerpiece of the plan ble," said i.auren Martens of the the high-speed rail line. Colorado Environmental Coalition. ' ' "They both need to move ahead." The group wants the rail line to ~ get as much funding as highway _ widening. That request has met with oppo- sition from the ski industry and from truckers who want to pre- serve lughway funding. "You would hold back critical highway improvements," said Greg Falton, president of the Colo- rado Motor Carriers Association. "If you make it so miserable on I- 70, we're going to lose business and tourists. I dodt think people realize how precarious this ecoqomic mir- acle is that we have in Colorado. We've got to be cautious." There are legal problems, too, with reroutin¢ the highway money to rail. The state constitution re- quires that gas tag revenue - most of the departmenYs budget - go to roads. Rather than step into the con- flict, state engineers and consul- tant CIi2MHi11 droPped any plan to prioritize or schedule projects or diwy money. "IYs a dangerous way to end a study," Sorensen said. "All it dces is raise people's level of auspicion, rather than reach consensus. Two mil[ion dollars is mighty espensive to come up with a document with- out an implementation plan. What's the sense? IYs going to end up sitting on a shelf, and agencies will pick what they want out of it. It won't be a plan. IYiI be a menu where you can just click on what . . . .