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1999 Town Council Agendas Work Session
VAIL TOWN COUNCIL WORK SESSION TUESDAY, JANUARY 5, '1999 2:OQ P.M. AT TOV COUNCIL CHAMBERS AGENDA - NOTE: Times of items are approximate, subject to change', and cannot be relied upon to determine at what time Council will consider an item. Interviews for Vail Valley Marketing Board Positions. {15 mine.) ACTION REQUESTED OF COUNCIL: Review the attached letters of interest and interview applicants for the three open positions on the Vail Valley Marketing Board. BACKGROUND RATIONALE: There are three open positions on the Vail Valley Marketing Board. The terms of Barbara Black and M. Ross Boyle expire at the end of December, 1998. These two positions are for a term of two years. Andre Fournier resigned his position that was due to expire in December, 2000. The third position will complete Andre Fournier's term. The following citizens have applied for appointment on the Vail Valley Marketing Board: Barbara Black M. Ross Boyle 2- Community Facility Plan. (20 mins.} Russell Forrest Piet Pieters ACTION REQUESTED OF COUNCIL: The purpose of this work session is Suzanne Silverthorn to review, approve or modify the parame#ers and the proposed process for a community facilities development program. BACKGROUND RATIONALE: Vail Tomorrow, the 1998 Community Survey, Common Ground, and the Vail Community Task Force have all discussed Community Facility needs. The Lionshead Master Plan identifies the Charter Bus Lot as a site for a community facility. Significant discussion has occurred to identify community facility needs. This work session is intended to begin a process that would be intended to develop a community facilities program for the Town of Vail. STAFF RECOMMENDATION: Approve process and parameters. 4. Ford Park Managed Parking. {30 rains.} Larry Grafel Pam Brandmeyer ACTION REQUESTED OF COUNCIL: Approve acceptance of this Lorelei Donaldson agreement through providing the Mayor's signature to this document. BACKGROUND RATIONALE: Council will find in their packet a "Letter of Agreement Establishing Continuing Support for the Summer 1999 Ford Park Parking Management Plan" wlsignature sheets from the Betty Ford Alpine Garden Foundation, the Vai! Valley Foundation, the Vail Recreation District, and Bravo!. Also attached is the combined summer calendar reflecting agreed to dates for both paid and managed-only parking. The user groups began meeting in September following the close of the summer '98 Ford Park activities. Although there were concerns expressed by each of the user groups initially, everyone agreed our only alternative was to continue managed parking throughout upcoming summers. Through this series of meetings, we were able to address individual issues and clean up the schedule far next summer's managed parking program. The Letter of Agreement was suggested by the user groups in an effort to show Council support and acknowledgment of the need far this program. 5. Information Update. (10 mins.) 6. Council Reports. (10 mins.) 7. Other. (10 mins.) S. Adjournment - 3:35 p.m. NOTE UPCOMING MEETING START TIMES BEhOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 1112199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. ' THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILT. BE aN TUESDAY, 1119199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXt VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 1119199, BEGINNING AT 7:D0 P.M. iN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD far information. PUBLIC NOTICE VAIL TOWN COUNCIL MEETING SCHEDULE (as of 12/31 /98) JANUARY, 1999 In an attempt to respond to scheduled meeting demands, as well as adhere to mandated ordinance and. charter requirements, Council meetings are scheduled at the following times: EVENING MEETINGS Evening meetings will continue to be held on the fast and third Tuesday evenings of each month, starting at 7:00 P.M. These meetings will provide a forum for citizen participation and public audience for conducting regular Counci! business. WORK SESSIONS Work sessions, which are primarily scheduled for Council debate and understanding of issues before the Council, will now be scheduled to begin at 2:00 P.M. (unless otherwise noted) on every Tuesday afternoon. THE JANUARY. 1999. VAIL TOWN COUNCIL MEETING SCHE©ULE IS AS FOLLOWS: Tuesday. lanuarv 5, 1999 Work session....,....... 2:00 P.M, (starting time determined by length of agenda) Evening meeting......... 07:00 P.M. Tuesday. ~anuarv 12. i 999 Work session.........,.. 2:00 P.M. (starting time determined by length of agenda} Tuesday. lanuarv 19. 1999 Work session............ 2:00 P.M. (starting time determined by length of agenda) Eyening meeting......... 07:00 P.M. Tuesday. lanuarv 26. 1999 Work sesslott............ 2:00 P.M. (starting time determined by length of agenda) TOWN OF VAIL _ -~ ,`~?-(.amt wuiy,~.J Pamela A. Brandmeyer Assistant Town Manager Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL JANUARY 18, 1999 - THE VAIL TOWN COUNCIL WILL HAVE A SPECIAL MEETING AT LION SQUARE LODGE FROM 7:30 A.M. TO 4:00 P.M. FEBRUARY 2, 1999 ~ THE VAIL TOWN COUNCIL WORK SESSION HAS BEEN CANCELLED. FEBRUARY 2, 1999 - THE VAIL TOWN COUNCIL EVENING MEETING WILL START AT 5:00 P.M. IN THE VAIL TOWN COUNCIL CHAMBER5. FEBRUARY 9, 1999 - THE VAIL TOWN COUNCIL WORK SESSION HAS BEEN CANCELLED. VAIL TOWN COUNCIL WORK SESSION TUESDAY, JANUARY 12, 1999 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE; Time of items are approximate, subject to change, and cannot be relied upon #o determine a# what tune Council will consider an item. 1. A joint work session meeting discussion with the Town Council George Ruttier and the Planning & Environmental Commission to discuss the Tom Braun proposed amendments to the Public Accommodation Zone District. (45 rains.} ACTION REQUESTED OF COUNCIL: Engage in a discussion with the applicant, staff, and Planning & Environmental Commission regarding amendments to the Public Accommodation Zone Dis#rict development standards and provide input and direction on the subject. BACKGROUND RATIONALE: On December 14'h, the Planning & Environmental Commission held a work session to discuss amendments to the development standards prescribed for the Public Accommodation Zone District. !n discussing the subject, the Commission members requested a joint work session with the Town Council to discuss the subject in greater detail. The Commission strongly believed that policy direction was needed from the Council in order to proceed in the most effective and efficient means possible. A copy of the applicant's report to the PEC, the staff memorandum to the PEC and the December 14'h meeting minutes have been attached for reference. STAFF RECOMMENDATION: Staff would recommend that the Council provide policy direction to the applicant, staff and PEC with regard to the proposed amendments. 2. A joint work session meeting with the Town Council and the George Ruttier Planning & Environmental Commission to discuss the proposed Henry Pratt redevelopment of Marriott's Mountain Resort at Vail. (45 rains.} ACTION REQUESTED OF COUNCIL: Engage in a discussion with the applicant, staff and the Planning & Environmental Commission regarding a major amendment to Special Development District # 7 and provide the staff and applicant with direction and input on the redevelopment of the hotel. BACKGROUND RATIONALE: The applicant, Marriott's Mountain Resort at Vail, represented by Henry Pratt of Gwathmey, Pratt Architects, is proposing a redevelopment of the existing hotel. The purpose of the work session meeting into allow the applicant an opportunity to present the proposed redevelopment to the various Town boards and for the Town to provide direction to the applicant on various aspects of the redevelopment project. Please see the attached staff memorandum dated 1112199 far further details. STAFF RECOMMENDATION: Staff recommends #hat the Council provide policy direction to the applicant, staff and PEC with regard to the proposed hotel redevelopment. 3. PECIDRB Review. (15 mins.) George Ruttier 4. Discussion of CARTS Funding for 1999. (1D mins.} 5. Ford Park Managed Parking. (30 mins.) BACKGROUND: Staff has provided a detailed memo containing background and information Council requested. Staff cannot reconvene the Ford Park Managed Parking Committee until ' Council makes a decision re: previous policy statements it has approved as a part of the Ford Park Master Plan. STAFF REQUEST: Reconfirm or modify the Ford Park Master Plan re: how Councii wishes to proceed wlsummer `99 parking issues at Ford Park. 6. Information Update. {10 mins.) 7. Council Reports. (10 mins.) 8. Other. (10 rains.} 9. Executive Session -Negotiations. (3D rains.) 10. Adjournment - 5:25 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, '1199199, BEGINNING AT 2:00 P.M. fN TOV COUNGiL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WELL BI= ON TUESDAY, 1126189, BEGINNING AT 2:00 P.M. IN TOV COUNCIL, CHAMBERS. THE NEXT VAIL TOWN GOUNCIL REGULAR EVENING MEETING WILL iBE ON TUESDAY, 1119199, BEGINNING AT 7:00 P,M. IN TDV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24 hour notification. Please call 479- 2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, JANUARY 19, 1999 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Time of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. ECO Transit and Traits Update. {15 mins.) Jim Shrum Ellie Caryl 2. Update on Berry Creek 5~" Equestrian Center (10 mins} Gayle Crider 3. County-Wide Affordable Housing Needs Assessment. (15 mins.) Andy Knudtsen Nina Timm ACTION REQUESTED OF COUNCIL: Provide comments to staff. BACKGROUND RATIONALE: A county-wide affordable housing needs assessment will be conducted this ski season and will involve surveys of three different components of our communities -- residents, employers, and commuters. The relevancy of the document will be due, in part, to the comprehensive coverage of the county. Because each community within Eagle County is unique, incorporating locally relevant issues related to housing will make the study useful for each jurisdiction. 4. Discussion of Ordinance #1, Series of 1999, an ordinance George Rather amending Ordinance #23, Series of 1998, to add "Transportation Business" as a conditional use subject to the issuance of a conditional use permit in accordance with the provisions of the Zoning Regukations, and to permit the use of the tennis facility as an accessory conference and convention center to the hotel, in Development Area A, Cascade Village, Special Development District #4; and setting forth details in regard thereto. (15 mins.) ACTION REQUESTED OF COUNCIL: Discuss Ordinance #1, Series of 1999, which is on for first reading this evening. BACKGROUND RATIONALE: On November 23, 1998 and December 28, 1998, the applicants, Thrifty Car Rents! and the Vail Cascade Hotel & Club, respectively, each appeared before the Planning & Environmental Commission with requests to amend Special Development District #4, Cascade Village. Thrifty Car Rental is proposing to amend the District to allow a "Transportation Business" as a conditional use and the Vail Cascade Hotel & Club is proposing to amend the District to allow for the use of the existing tennis facili#y as an accessory conference and convention center to the hotel. Each of the amendments is to Development Area A. A copy of the Planning & Environmental Commission memoranda and the final meeting minutes are attached for reference. STAFF RECOMMENDATION: The Community Development Department recommends that the Town Council approve Ordinance #1, Series of 1999, on first reading this evening. 5. Town Council Strategic Goals and Priorities. (2 hrs.) 6. Infarma#ion Update. (10 mins.) 7. Council Reports. (10 rains.) 8. Other. (10 rains.) 9. Adjournment - 5:25 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUEJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 1126!99, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE VAIL TOWN COUNCIL WORK SESSIONS OF FEBRUARY 2"D AND 9T" HAVE BEEN CANCELED. THE FOLLOWING VAIL TOWN COUNCIL R)=GULAR WORK SESSION WILL BE ON TUESDAY, 2116199, BEGINNING AT 2;00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 212199, BEGINNING AT 5:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24 hour notification. Please call x79- 2332 voice or 479-2356 TDD for information. NOTICE SKI/SNOWBOARD WITH THE VAIL TOWN COUNCIL On the following Wednesday dates the community is invited to SkilSnowboard with the Vail Town Council The hours are from 8:30 a.m. to noon on: January 13, 1999 February 10, 1999 March 10, 1999 April 14, 19999 Meet at the Vista Bahn and provide your own equipment, lift ticket and lunch. VAIL TOWN COUNCIL rl ?~ i U: 11 C`i ~ G, 1 ~ ~S T~~ T~TyA TT 'T'~l'YY~"t^~Q!_!'~ 1 ~TL 1VY'LL ~T A T T~ `A '~ ~'T,A T A~EyTTAr~iA T T Tf~Ar C~l17 TyA l~L T llT~~ ~`~1'/I~`~ A.~ ~. TO 1: a~ r'.'.`.'~ CANCELLED JANUARY 19, 1999 - AT ITS REGULAR WORK SESSION THE TOWN COUNCIL WILL DISCUSS STRATEGIC GOAL SETTING AND PRIORITIES FEBRUARY 2, 1999 - THE VAIL TOWN COUNCIL WORK SESSION HAS BEEN CANCELLED. FEBRUARY 2, 1999 - THE VAIL TOWN COUNCIL EVENING MEETING WILL START AT 5:00 P.M. IN THE VAIL TOWN COUNCIL CI-IAMBERS. FEBRUARY 9, 1999 - THE VAIL TOWN COUNCIL WORK SESSION HAS BEEN CANCELLED. VAIL TOWN COUNCIL WORK SESSION TUESDAY, JANUARY 26, 1999 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Time of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Art In Public Places Master Plan Discussion. {45 mins.} Nancy Sweeney BACKGROUND RATIONALE: Review examples of what other communities are doing for their Art In Public Places program. ACTION REQUESTED OF COUNCIL: Respond to how these solutions may apply to Vaii. 2. ArosalGarmisch Affordable Housing Development. (30 rains.} Andy Knudtsen Nina Timm ACTION REQUESTED OF COUNCIL: Provide direction on one configuration of six units on the site. Whether it is acceptable to cluster the six units on the east end of the site. BACKGROUND RATIONALE: On November 17, 1998, the Town Council approved affordable housing and park uses for the ArosalGarmisch site. in addition to the uses, Council determined six units would be appropriate and ane street cut should be used for the site. Direction was given to staff to work with the plans and return to finalize the development program and address two outstanding issues. Recommendation: Please see staff memo. 3. Affordable blousing Buy-Down Criteria. {30 rains.) Russell Forrest Nina Timm ACTION REQUESTED OF COUNCIL: Review and approve criteria for new program BACKGROUND RATIONALE: The Affordable Housing Buy- Down concept was identified by the Vail Tomorrow process and the subsequent Common Ground process as an effective way to crea#e deed restricted affordable housing units for locals. Staff has developed suggested criteria that could be used to determine which for-sale units would be purchased by the Town, deed restricted, then resold to qualified purchasers. Recommendation: Please see staff memo. 4. PECIDRB Review. {15 rains.} George Ruttier 5. A work session with the Town Council to discuss a major George Rather amendment to Special Development District #B, Vail Village lnn, Phase IV, to allow for the redevelopment of the Vail Plaza Hotel. {1 hr.} ACTION REQUESTED OF COUNCIL: Engage in a discussion with applicant and the staff regarding the proposed major amendment and to provide initial feedback on the proposal to the applicant. BACKGROUND RATIONALE: On January 11, 1999, the applicant Daymer Corporation, represented by Jay Peterson, appeared before the Planning & Environmental Commission with a request for a final review of the proposed redevelopment of the Vail Plaza Hotel. Upon conducting a public hearing and taking testimony from the public, the Commission voted unanimously to recommend approval of the major amendment to the Vai! Town Council. In making their decision to recommend approval of the request, the Commission found tha#, "the proposed major amendment to Special Development District #6,. Vail Village Inn, complies with the nine design criteria outlined in Section 12-9A-13 of the Town of Vail Municipal Code. Additionally, the applicant has demonstra#ed to the satisfaction of the Commission that any adverse effects of the requested deviation from the development standards of the underlying zoning are outweighed by the public benefits provided." A copy of the final meeting minutes is attached far reference. A copy of the memoranda was provided to the Council on January 12, 1999. STAFF RECOMMENDATION: As this is only a work session, staff will not be providing a recommendation at this time. 6. Information Update. (10 rains.} 7, Council Reports. (10 rains.) 8. Other. (10 rains.) 9. Executive Session -Personnel Matters. (45 rains.) 10. Adjournment - 5:15 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE} THE VAIL TOWN COUNCIL WORK SESSIONS OF FEBRUARY 2N° AND 9~" HAVE B1wEN CANCELED. THE NIcXT VAiL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 2116199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. TH)r FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SES510N WILL BE ON TUESDAY, 2123199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEt;TING WILL BI; ON TUESDAY, 2!2199, BEGINNING AT 5:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24 hour notification. Please call 479- 2332 voice or 479-2356 TDD for information. PUBLIC NOTICE VAIL TOWN COUNCIL MEETING SCHEDULE (as of 1/29/989 FEBRUARY,1~999 In an attempt to respond to scheduled meeting demands, as well as adhere to mandated ordinance and charter requirements, Council meetings are scheduled at the following times: EVENING MEETINGS Evening meetings will continue to be held an the first and third Tuesday evenings of each month, starting at 7:00 P.M. These meetings will provide a forum for citizen participation and public audience for conducting regular Council business. WORK SESSIONS Work sessions, which are primarily scheduled for Council debate and understanding of issues before the Council, will now be scheduled to begin at 2:00 P.M. (unless otherwise noted) on every Tuesday afternoon. THE FEBUARY,1999. VAIL TOWN COUNCIL MEETING SCHEDULE IS AS FOLLOWS: Tuesdav. February 2, 1999 Work session ............ Evening meeting ......... Tuesdav. February 9. 1999 Work session ............ Tuesdav. February 16. 1999 Work session ............ Evening meeting ......... CANCELLED. 05:00 P.M. CANCELLED. 2:00 P.M. (starting time determined by length of agenda} 07:00 P.M. Tuesdav, February 23. 1999 Work session ............ x:00 P.M. (starting time determined by length of agenda} TOWN OF VAIL `' ~d ~ tc~ Pamela A. Brandmeyer Assistant Town Manager Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice ar 479-2356 TDD for information. PUBLIC NOTICE VAIL TOWN COUNCIL MEETINGS Tuesday, February 9, 1999 Work session .............. HAS BEEN CANCELED Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, FEBRUARY 16, 9999 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Time of items are approximate, suf~ject to change, and cannot be relied upon to determine at what time Council wifi consider an item. 1. Eagle Observatory Grant Ret{uest Presentation by John McMain. (15 mins.) 2. Information Update. {10 mins.) 3. Council Reports. (10 rains.) 4. Other. {10 rains.) . 5. Adjournment - 2:45 p.m. NOTE UPCOMING MEETING START TIMES BELOW: {ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE} THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 2123199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 312!99, BEGINNING AT 2:OD P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 3!2!99, BEGINNING AT 3:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24 hour notification. Please call 479- 2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, FEBRUARY 16, 1999 2:00 P,M. AT TOV COUNCIL CHAMBERS xlJvisEn AGENDA NOTE: Time of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Eagle Observatory Grant Request Presentation by John McMain. (15 mins.} 2. Information Update. (10 mins.) 3. Council Reports. (15 mins.) 4. Other. (10 mins.} 5, Executive Session -Negotiations. (3Q mzns.) 6, Adjournment. - 3:15 P.M. NOTE UPCOMING MEETING START TIMES BELOW: {ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNGIL REGULAR WORK SESSION WILL BE ON TUESDAY, 2!23!99, BEGINNING AT 2:00 P,M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 312!99, BEGINNING AT 2:00 P,M. iN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUE5DAY, 3!2199, BEGINNING AT 5:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation avaiiable upon request wi#h 24 hour notification. Please tail 479- 2332 voice ar 479-235fi TDD for information. VAIi. TOWN COUNCIL WORK SESSION TUESDAY, FEBRUARY 23, 1999 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Time of items are approximate, subject to change, and cannot be relied upon to determine at what #ime Council will consider an item. 1. Buck Allen - 20 Year Anniversary. {5 rains.} 2. Planning and Environmental Commission representation on the Dominic Mauriello Design Review Board. (30 rains.) ACTION REQUESTED OF COUNCIL: The PEC, upon motion {4-2), has recommended that the Town Council consider making changes to the code removing the requirement for PEC representation on the DRB. The reason given for the motion was that the amount of time necessary to attend both the PEC meetings and the DRB meetings was excessive and difficult for working professionals to attend. Staff is seeking Town Council direction as to whether or not to prepare an ordinance to make a change to remove the PEC as a member of the DRB. BACKGROUND RATIONALE: Chapter 4, Design Review Board, of the Municipal Code, states that °The design review board shall be composed of five {5) members. Four {4) members shall be residents of the Town, appointed by the Town Council, and the fifth member shall be a member of the Planning and Environmental Commission of the Town." Staff Recommendation: Staff believes it is beneficial for Town Boards to have over lapping membership, so that each Beard understands the inter-relationship of the Boards and Commissions. Staff believes that such a system would be beneficial also for the Town Council to have voting members present at the PEC and DRB meetings for this reason. However, staff understands the impacts of having volunteers in our community committing significant blocks of time to board meetings. The time commitments necessary far these Boards impacts our ability to fill empty positions with qualified residents. Staff recommends that an ordinance be drafted removing the requirement for participation of the PEC on the DRB. 3. PEC/DRB Review. (15 rains.) George Ruther ~. Berry Creek 5'n Housing. {1 hr.) Tom Moorhead Andy Knudtsen ACTION REQUESTED OF COUNCIL: Consider affordable housing development parameters and policies and provide direction to Council's representatives to the Eagle County Recreation Authority, BACKGROUND RATIONALE: In the course of negotiating the intergovernmental agreement with the Eagle County Schoo! District for joint planning of the Miller Ranch and Berry Creek Stn property, the Eagle County Recreation Authority has moved forward in a significant manner to develop a plan for the housing component located on the Berry Creek Stn property. In it's present configuration the housing component will be 16 acres. Attached is memorandum prepared by Knudtsen & Company Consulting, LLC and considered by the Eagle County Recreation Authority at f#s meeting on February 12, 1999. At this time it is appropriate far Town Counci! to review the housing proposal and advise its representatives to the Eagle County Recreation Authority of its position in regard to the present proposal. 5. Information Update. (1D mins.) 6. Council Reports. (1D mins.} 7. Other. (10 mins.) 8. Adjournment - 4:20 p.m. NOTE l1PCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL Rf*GULAR WORK SESSION WILL BE ON TUESDAY, 312199, BEGINNING AT 2:OD P.M. IN TOV COUNCIL CHAMBERS. TWE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 319!99, BEGINNING AT 2:00 P.M. IIN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL 13E ON TUESDAY, 312!99, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS, Sign language interpretation available upon request with 24 hour notification. Please call 479- 2332 voice or 479-2356 TDD for information. PUBLIC NOTICE VAIL TOWN CnT 1N(1'IL MEETING SCHEDULE {as of 2126199) MARCH, 1999 In an attempt to respond to scheduled meeting demands, as well as adhere to mandated ordinance and charter requirements, Council meetings are scheduled at the following times: EVENING MEETINGS Evening meetings will continue to be held on the first and third Tuesday evenings of each month, starting at 7:00 P.M. These meetings will provide a forum for citizen participation and public audience for conducting regular Council business. WORK SESSIONS Work sessions, which are primarily scheduled for Council debate and understanding of issues before the Council, will now be scheduled to begin at 2:00 P.M. (unless otherwise noted) on every Tuesday afternoon. THE MARCH,1.999. VAIL TOWN COUNCIL MEETING SCHEDULE IS AS FOLLOWS: Tuesday. March 2, 1999 Work Se55iOri............ 2:00 P.M. (starting time determined by length of agenda) Evening meeting......... 07:00 P.M. Tuesday, March 9. 1999 WOrk SeSSIOn............ 2:00 P.M. (starting time determined by length of agenda} Tuesday. March 16, 1999 Work 5eSS10I1............ 2:00 P.M. (starting time determined by length of agenda) Evening meeting......... 07:00 P.M. Tuesday, March 23. 1999 WOrk SeSS>on............ 2:00 P.M. (starting time tleternmined by length of agenda) Tuesday. March 30. 1999 Work session............ NO MEETING DUE TO SOH TUESDAY TOWN OF VAIL ~~ _ ~~ ~t~ ~- Pamela A. Brandmeyer Assistant To~zvn Manager Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, MARCH 2, 1999 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Time of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 12:00 p.m. the Vail Town Counciil is to have lunch with the Mammoth Lakes Town Council at LaBotega. 1. Ordinance No. 3, Series Of 1999, discussion of an Ordinance Dominic Mauriello Amending Title 12, Zoning Regulations, By Adding Two New Zone Districts As Chapter 7h: Lionshead Mixed Use 1 District And Chapter 7i: Lionshead Mixed Use 2 District In Order To Implement The Lionshead Redevelopment Master Plan; Amending Chapter 2, Defnitions, Section 12-2-2: Definitions; Amending Chapter 4, Districts Established, Section 12-4-1: Designated, By Adding Lionshead Mixed Use 1 District And Lionshead Mixed Use 2 District; Amending Chapter 10, Off-Street Parking And Loading, Section 12-10-17: Leasing Of Parking Spaces; Amending Chapter 13, Employee Housing, Section 12- 13-6: Type Iii Employee Housing Unit; Amending Chapter 13, Employee Hauling, Section 12-13-7: Type Iv Employee Housing Unit; Amending Chapter 1~1, Supplemental Regulations, Section 12-14-19: Satellite Dish Antennas; Amending Chapter 15, Gross Residential Floor Area, Section 12-15-3: Definition, Calculation, And Exclusions, Section 12-15-2: GRFA Requirements By Zone District; Amending Title 12 Sign Regulations, Chapter 4, Sign Categories, Section 11-4a-1: Signs Permitted In Zoning Districts; And Amending Title 5, Public Health And Safety, Chapter 1, Public Nuisances, Section 5-1-7: Noise Prohibited. {1 hr.) ACTION REQUESTED OF COUNCIL: Discusslreview Ordinance No. 3, Series of 1999 prior to first reading. BACKGROUND RATIONALE: This is an ordinance creating new zone districts far the implementation of the Lionshead Redevelopment Master Pfan. The details of the proposal are contained in the February 22, 1999 Planning and Environmental Commission memorandum and proposed Ordinance No. 3, Series of 1999, which are included in the Town Council packet. The Planning and Environments! Commission, at its February 22, 1999 meeting, recommended approval (unanimously) of the proposed code amendments with minor modifications. 2. Ordinance No. 4, Series of 1999, Discussion of an Ordinance Dominic Mauriello Amending The Official Zoning Map For The Town Of Vail In Accordance With Title 12, Zoning Regulations, Chapter 5, Zoning ' Map; Rezoning Parcels Of Land In The Lionshead Area In Accordance With The Attached Map To Lionshead Mixed Use 1 District And Lionshead Mixed Use 2 District; And Rezoning Tract E And The Lionshead Parking Structure In Accordance With The Attached Map To General Use District. {30 rains.) ACTION REQUESTED OF COUNCIL: Discusslreview Ordinance No. 4, Series of 1999 prior to first reading. BACKGROUND RATIONALE: This is an ordinance rezoning areas of Lionshead to new zone districts Lionshead Mixed Use 1 and Lionshead Mixed Use 2 Districts in accordance with the map included in your packe# and rezoning Tract E and the Lionshead parking structure from Parking District to General Use District. The details of the proposal are contained in the February 22, 1999 Planning and Environmental Commission memorandum and proposed Ordinance No. 4, Series of 1999, which are included in the Town Council packet. The Planning and Environmental Commission, at its February 22, 1999 meeting, recommended approval (unanimously) of the proposed rezonings. ' 3. Review of Ordinance No. 2, Series of 1999, an Ordinance Making Steve Thompson Supplemental Appropriations from the Town of Vail Genera! Fund, Booth Creek Debt Service Fund, Heavy Equipment Fund, Housing Fund, Capital Projects Fund, and Real Esta#e Transfer Tax Fund of the 1999 Budget and the Financial Plan for the Town of Vail, Colorado; and Authorizing the Expenditures of Said Appropriations as Set Forth Herein; and Setting Forth Details in Regard Thereto. (15mins.) ACTION REQUESTED OF COUNCIL: Review Ordinance No. 2, Series of 1999 prior to first reading. BACKGROUND RATIONALE: This Supplemental Appropriation is primarily required to appropriate funds in 1999 for unspent appropriations in 1998 and to appropriate funds needed for the buy down program. 4. Information Update. {10 mins.) 5. Councii Reports. (10 rains.} 6. Other. (10 rains.} 7. Adjournment - 4:15 p.m. NOTE UPCOMING MEETING START TIMES BELOW: {ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 3!9199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS, THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 3M6199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 3116199, BEGINNING AT 7:00 P.M. IN 1'OV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24 hour notification. Please calf 479- 2332 voice or 479-2356 TDD for information. VAfL TOWN COUNCIL WORK SESSION TUESDAY, MARCH 9, 1999 2:04 P.M. AT TOV COUNCIL CHAMBERS AGENDA NdTE: Time of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Interview Applicants for One Vail Valley Marketing Board Position. {30 mins.) ACTION REQUESTED OF COUNCIL: Review the attached letters of interest and interview applicants for one position on the Vail Valley Marketing Board. BACKGROUND RATIONALE: There is one open position on the Vail Valley Marketing Board with a term expiration date of December, 2000. This position will be appointed at the March 16tH evening meeting. 2. DRBIPEC Report. (5 min.) George Ruther 3. Development Program for the A-Frame Site. (20 mins.) Russell [=orrest Nina Timm ACTION REQUESTED OF COUNCIL: Review plan for the site and approve for inclusion in the RFQ. BACKGROUND RATIONALE: Prior to issuing the Request for Qualifications for a single development team for the GarmischlArasa park and housing development and the A-Frame redevelopment, staff is requesting that Council approve the general development program for the A-Frame site. Council approve the development program for the Garmisch/Arosa site on January 12. Based on the input from Council, staff will modify the program or proceed with the RFQ process. STAFF RECOMMENDATION: Approve the proposed program as submitted. 4. 5. New Lionshead Zone Districts, Ordinance No. 3, Series of Dominic Mauriello 1999 An Ordinance Amending Title 12, Zoning Regulations, By Adding Two New Zone Districts As Chapter 7H: Lionshead Mixed Use 1 District And Chapter 7[: Lionshead Mixed Use 2 District In Order To implement The Lionshead Redevelopment Master Plan; Amending Chapter 2, Definitions, Section 12-2-2: Definitions; Amending Chap#er 4, Districts Established, Section 12-4-1: Designated, By Adding Lionshead Mixed Use 1 District And Lionshead Mixed Use 2 District; Amending Chapter 10, Off-Street Parking And Loading, Section 12-10-17: Leasing Of Parking Spaces; Amending Chapter ~ 0, Off-Street Parking And Loading, Section 12-10-16: Exempt Areas; Parking Fund Established; Amending Chapter 13, Employee Housing, Section 12-13-6: Type III Employee Housing Unit; Amending Chapter 13, Employee Housing, Section 12-13-7: Type IV Employee Housing Unit; Amending Chapter 14, Supplemental Regulations, Section 12-14- 19: Satellite Dish Antennas; Amending Chapter ~ 5, Gross Residential Floor Area, Section 12-15-3: Definition, Calculation, And Exclusions, Section 12-15-2: GRFA Requirements By Zone District; Amending Title 12 Sign Regulations, Chapter 4, Sign Categories, Section 11-4A-1: Signs Permitted In Zoning Districts; And Amending Title 5, Public Health And Safety, Chapter 1, Public Nuisances, Section 5-1-7: Noise Prohibited. {30 mins.) ACTION REQUESTED OF COUNCIL: Discussion of changes recommended at the March 2, 1999 Town Council meeting. See materials in packet. 5. Information Update. (10 mins.} 6. Council Reports. (10 mins.) ~ ' 7. Other. {10 mins.) $. Adjournment - 3:55 p.m. NOTE UPCOMING MEETING 5TART TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 3116199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 313199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAfL TOWN COUNCIL REGULAR EVENING MEETING WILL B1w ON TUESDAY, 3116199, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24 hour notification. Please call 479- 2332 voice ar 479-2356 TDD for information. vAIL TowN couNCrL WORK SESSION TUESDAY, MARCH 16, 1999 Z:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Time of items are approximate, subject #o change, and cannot be relied upon to determine at what time Council will consider an i#em. 1. Interview Applicants for 3 Art In Public Places Board Positions. Nancy Sweeney (20 mins.) ACTION REQUESTED OF COUNCIL: Review the attached letters of interest and interview applicants for three positions on the Art In Public Places Board. BACKGROUND RATIONALE: There are three open positions on the Art In Public Places Board, all with a term expiration date of April, 2002. 2. Senior Citizen Survey Mailing. (10 mins.) Kathleen Forinash 3. Ordinance No. 3, Series Of 1999, discussion of an Ordinance Dominic Mauriello Amending Title 12, Zoning Regulations, By Adding Two New Zone Districts As Chapter 7H: Lionshead Mixed Use 1 District And Chapter 71: Lionshead Mixed Use 2 District In Order To Implement The Lionshead Redevelopment Master Plan; Amending Chapter 2, Definitions, Sectlon 12-2-2; Definitions; Amending Chapter 4, Districts Established, Section 12-4-1; Designated, By Adding Lionshead Mixed Use 1 District And Lionshead Mixed Use 2 District; Amending Chapter 10, Off-Street Parking And Loading, Section 12-10-17: Leasing Of Parking Spaces; Amending Chapter 10, Off-Street Parking And Loading, Section 12-10-16: Exempt Areas; Parking Fund Established; Amending Chapter 13, Employee Housing, Section 12-13-6: Type I!I Employee Housing Unit; Amending Chapter 13, Employee Housing, Section 12-13-7: Type IV Employee Housing Unit; Amending Chapter 14, Supplemental Regulations, Section 12-14- 19: Satellite Dish Antennas; Amending Chapter 15, Grass Residential Flaor Area, Section 12-15-3: Definition, Calculation, And Exclusions, Section 12-15-2: GRFA Requirements By Zone Distric#; Amending Title 12 Sign Regulations, Chapter 4, Sign Categories, Section 11-4A-1: Signs Permitted In Zoning Districts; And Amending Title 5, Public Health And Safety, Chapter 1, Public Nuisances, Section b-1-7: Noise Prohibited. (5 mins.} ACTION REQUESTED OF COUNCIL: Review and discuss Ordinance No. 3, Series of 1999, BACKGROUND RATIONALE: This is an ordinance creating new zone districts for the implementation of the Lionshead Redevelopment Master Plan. The details of the proposal are contained in the February 22, 1999 Planning and Environmental Commission memorandum and proposed Ordinance No. 3, Series of 1999, which are included in the Town Council packet. The Planning and Environmental Commission, at its February 22, 1999 meeting, recommended approval (unanimously} of the proposed code amendments with minor modifications. 4, Ordinance No. 4, Series of 1999, discussion of an Ordinance Dominic Mauriello Amending the OfFicial Zoning Map For The Town Of Vail In Accordance With Title 12, Zoning Regulations, Chapter 5, Zoning Map; Rezoning Parcels Of Land In The Lionshead Area In Accordance With The Attached Map To Lionshead Mixed Use 1 District And Lionshead Mixed Use 2 District; And Rezoning Tract E And The Lionshead Parking Structure In Accordance With Tha Attached Map To General Use District, (5 mins.) ACTION REQUESTED OF COUNCIL: Review 'and discuss Ordinance No. 4, Series of 1999. ~ . BACKGROUND RATIONALE: This is an ordinance rezoning areas of Lionshead to new zone districts Lionshead Mixed Use 1 and Lionshead Mixed Use 2 Districts in accordance with the map included in your packet and rezoning Tract E and the Lionshead parking structure from Parking District to General Use District. The details of the proposal are contained in the February 22, 1999 Planning and Environmental Commission memorandum and proposed Ordinance No. 4, Series of 1999, which are included in the Town Council packet. The Planning and Environmental Commission, at its February 22, 1999 meeting, recommended approval {unanimously) of the proposed rezonings. 5. Reconsideration of Resolution No. 4, Series of 1999, a Resolution Rob Fard Adopting the Miller Ranch-Berry Creek Intergovernmental Ludwig Kurz Agreement. (30 rains.) . ACTION REQEUSTED OF COUNCIL: Reconsider Resolution No. 4, Series of 1999. BACKGROUND RATIONALE: This Intergovernmental Agreement has been approved by the Recreation Authori#y Board of Direr#ors and is now being reconsidered by the Vail Town Council. 6. Community Survey Forma# Discussion. (30 rains.) Suzanne Silverthorn Bab McLaurin Chris Cares 7. Affordable Housing Pricing and Subsidy Discussion re: Buy- Nina Timm Downs. (30 rains.) 8. Information Update. {10 rains.) 9. Council Reports. (10 rains.) 10. Other. (10 rains.) 11. Adjournment - 4:40 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 3123!99, BEGINNING AT 2:00 P.M, IN TOV COUNCIL CHAiVlBERS. THE FOLLOWING VAIL TOWN COUNC{L REGULAR WORK SESSION W1LL BE ON TUESDAY, 416198, BEGINNING AT 2:Q0 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WELL BE ON TUESDAY, 416199, BEGINNING AT 7:d0 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24 hour notification. Please call 479- 2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL Monday, March 22, 1999 - The Vail Town Council will be in apre-meeting with the Planning and Environmental Commission at 12:00 p.m. in the Community Development Large Conference Room and in a hearing at 2:00 p.m. in the Town Council Chambers. VAIL TOWN COUNCIL 1NORK SESSION TUESDAY, MARCH 23, 1999 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Time of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Discussion of City MarketlBright Horizon Space. (30 rains.} Pam Brandmeyer Tom Moorhead Jahn Caldwell, City Market 2. PECIDRB Review. {15 rains.) George Ruther 3. End of Season Bus Service Update. (10 rains.) Mike Rose Greg Hall ACTION REQUESTED OF COUNCIL: Review attached memos. BACKGROUND RATIONALE: There is community concern that paid parking is continued past the winter bus schedule. If paid parking is discontinued at the time of the winter bus schedule the Town will lose approximately $70,000. There is adequate free parking at Ford Park and we wil! still have the first hour and a half free and Free After Three parking. STAFF RECOMMENDATION: Start summer schedule 415199 and continue paid parking until 4118199. 4. Information Update. (10 rains.) 5. Council Reports. {10 rains.) 6, Other. {10 rains.) 7. Executive Session -Personnel Matters. {1 hr.} 8. Adjournment - 4:25 p.m. NOTE UPCOMING MEETING START TIMES BELOW: {ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 416!99, BEG1NNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 4113199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 4!6199, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24 hour notification. Please call 479- 2332 voice or 479-2356 TDD for information. VA~L TOWN COUNCIL Thursday, April 1, 1999 - The Vail Town Council and Town Manager will be attending a dinner with the Avon Town Council and Town Manager at Gratzie Restaurant in Avon at 6:00 p.m. PUBLIC NOTICE VAIL TOWN COUNCIL MEETINGS Tuesday. March 30. 1.999 Work session .............. NO MEETING DUE TO 5~ TUESDAY OF MONTH Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information. PUBLIC NOTICE VAIL TOWN COUNCIL MEETING SCHEDULE {as of 412199) APRIL, 1999 In an attempt to respond to scheduled meeting demands, as well as adhere to mandated ordinance and charter requirements, Council meetings are scheduled at the following times: EVENING MEETINGS Evening meetings will continue to be held on the first and third Tuesday evenings of each month, starting at 7:00 F.M. These meetings will provide a forum for citizen participation and public audience for conducting regular Council business. WORK SESSIONS Work sessions, which are primarily scheduled for Council debate and understanding of issues before the Council, will now be scheduled to begin at 2:00 F.M. {unless otherwise noted) on every Tuesday afternoon. i tt~; APRIL, 1999. VAIL TOWN COUNCIL MEETING SCHEDULE IS AS FOLLOWS: Tuesday, April b, 1999 Work session............ 2:00 P.M. (starting time determined by length of agenda) Evening meeting......... 07:00 F.M. Tuesday, April 13. 1999 Work session............ 2:00 P.M. (starting time determined by length of agenda) Tuesday. Anri120. 1999 Work session............ 2:00 P.M. (starting time determined by length of agenda) Evening meeting......... 07:00 P.M. Tuesday. Apri127. 1999 Work S0SS10n............ 2:00 P.M. (starting tune determined by length of agenda) TOWN OF VAIL ~~ ~ ~ ~, ~ Pamela A. Brandmeyer Assistant Town Manager Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, APRIL 6, 1999 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Time of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Interview Applicants for Design Review Board Positions. George Ruttier (40 rains} ACTION REQUESTED OF COUNCIL: Review the attached fetters and interview applicants for two open positions on the Design Review Board. BACKGROUND RATIONALE: There are two open positions on the Design Review Board each with a term expiration date of March 31, 2001. 2. Interview Applicants far Planning and Environmental Commission George Ruttier Positions. (1 hr.} ACTION REQUESTED OF COUNCIL: Review the attached letters and interview applicants for three open positions on the Planning and Environmental Commission. BACKGROUND RATIONALE: There are three open positions on the Planning and Environmental all with a term expiration dates of March 31, 2001. 3. Update on Spring Clean-Up. (10 rains.) Patrick Hamel 4. Discussion of Resolution Na. 5, Ordinance No. 7, Ordinance No. Allison Ochs 8, and Ordinance No. 9, Series of 1999, annexing and zoning the Russ Forrest ArosalGarmisch area. {30 rains.) ~. Information Update. (10 rains.) 6. Council Reports. (10 rains.) 7. Other. (10 rains.) 8. Executive Session -Personnel Matters. (45 rains.} 9. Adjournment - 5:35 p.m. NOTE UPCOMING MEETING START TIMES BELOW: {ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE, ON TUESDAY, 4113199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 4120!99, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 4120199, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon reques# with 24 hour notification. Please call 479- 2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, APRIL 6, 1999 2:00 P.M. AT TOV COUNCIL CHAMBERS REVISED AGENDA a NOTE: Time of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Interview Applicants for Design Review Board Positions. George Ruther (40 mins) ACTION REQUESTED OF COUNCIL; Review the attached letters and interview applicants for two open positions on the Design Review Board. BACKGROUND RATIONALE: There are two open positions on the Design Review Board each. with a term expiration date of March 31, 2001. 2. Interview Applicants far Planning and Environmental Commission George Ruther Positions. (1 hr.) ACTION REQUESTED OF COUNCIL: Review the aftached letters and interview applicants for three open positions on the Planning and Environmental Commission. BACKGROUND RATIONALE: There are three open positions on the Planning and Environmental ail with a term expiration dates of March 31, 2001. 3. Update on Spring Clean-Up. (10 mins.) Patrick Hamel 4. Discussion of Resolution No. 5, Ordinance No. 7, Ordinance No. Allison Ochs 8, and Ordinance No. 9, Series of 1995, annexing and zoning the Russ Forrest ArosalGarmisch area. (30 mins.) 5. Information Update. (10 mins.) 6. Council Reports. {10 mins.) 7. Other. (10 mins.) 8. Adjournment - 4:50 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL T[MES ARE APPROXIMATE AND SUBJECT TO CHANGE} THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 4113!99, BEGINNING AT 2:00 P.M, IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 4120!99, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 4!20199, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24 hour notification. Please call 479- 2332 voice or 479-2358 TDD for information. VAIL TOWN COUNCIL woRK sESS~oN TUESpAY, APRIL 13, 1999 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Time of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Discussion on Employee Housing Generation Ordinance. Russ Forrest (45 mins.) Nina Timm ACTION REQUESTED OF COUNCIL: Review considerations for implementing a housing generation ordinance and direct staff on next steps. 2. PECIDRB Review. (15 mins.) George Ruther 3. Discussion of Ordinance No. 10, Series of 1999, an ordinance George Ruther amending Special Development District #7, The Marriott, allowing Henry Pratt for in#erior and ex#erior remodel of Phase I, Phase II & Phase ilA and the construction of the Gore Creek Club and setting forth details in regard thereto. (30 mins.} ACTION REQUESTED OF COUNCIL: Listen to a presentation by the applicant and the staff and provide any directions the Council may have prior to first reading of the ordinance. BAGKGROUND RATIONALE: On Monday, March 8, 1999, the Town of Vail Planning & Environmental Commission reviewed and recommended approval of the -proposed major amendment to Special Development District #7, The Marriott, pursuant to section 12-16_g of the Town of Vail Zoning Regulations. In preparing for first reading of an amending ordinance, the applicant has requested a work session with the Town Council to discuss the proposal. A copy of the staff memorandum and the final agenda from the March 8'h meeting are enclosed #ar reference. STAFF RECOMMENDATION; As this is a work session, staff will not be making a recommendation at this time. 4. Information Update. (10 rains.} 5. Council Reports. {10 rains.} 6. ~ Other, (10 rains.} 7. Executive Session -~ Personnel Matters. (45 rains.} 8. Adjournment - 4:45 p.m. NOTE UPCOMING MEETING START TIMES 6ELOW: (ALL TIMES ARE APPROKIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 4120199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 4127199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBIir.RS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 4120199, BEGINNING AT 7:00 P.M. IN TOW COUNCIL CHAMBERS. ' , . Sign language interpretation available upon request with 24 hour notification. Please call 479- 2332 voice or 479-2356 TDD for information. PAIL TOWN COUNCIL WORK SESSION TUESDAY, APRIL 20, '1999 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Time of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Greg Hall -10 Year Anniversary. (5 mins.) 2. Site Visit and Town Council cal!-up of the PEC Waterhouse Jeff Hunt Variance Approval. {30 mins.) ACTION REQUESTED OF COUNCIL: Approve, deny or modify the approval of the variance. BACKGROUND RATIONALE: A request for a variance to the front setback, to allow a new garage, located at 285 Forest RoadlLot 20, Block 7, Vail Village 15t. Applicant: Steve & Linda Waterhouse, represented by Steven Riden. MOTION: Tom Weber SECOND: Galen Aasland VOTE: 4-0 APPROVED WITH 5 CONDITIONS: 1. The north wall and roof line of the new garage do not extend any closer to the mature evergreen tree than the existing garage's wall and roofline, unless approved by a professional arborist. 2. That the site lighting be brought into compliance with the Town regulations. 3. That the foundation & parking space be cantilevered to minimize the site disturbance. 4. That the plate height of the garage roof be determined by a reasonable 8' garage door. 5. That the garage roof save does not extend over the front property line into the public right-of-way. The Planning and Environmental Commission unanimously approved a variance to allow for the cons#ructian of a replacement garage with a 3' front setback and for the construction of a parking space with a 4' side setback. Please refer to attached plan for details. The approval was based on: the site being restrictive; that the mature evergreen tree behind the existing garage should be saved; and that there are other similarly situated structures in the area. RECOMMENDATION: Staffs original recommendation to the PEC was for denial. Please refer to the attached PEC memo for details. Staff recommends the Council uphold, overturn ar modify the approval of the variance. 3. l=ord Park Playground Rehabilitation. (20 mins.) Todd Oppenheimer 4. Discussion of Ordinance No.11, Series of 1999, an ordinance George Ruther repealing and re-enacting Ordinance Na. 23, Series of 1998 and Jerry Wurhman Ordinance No. 1, 1999, to provide for amendmen#s to Development Area A, Cascade Village, that concern the Approved Development Plan for the Westhaven Condominiums Development Site and the accessory and conditional uses allowed in the Vai! Cascade Club & Hotel, and setting forth details in regard thereto. (15 mins.) ACTION REQUESTED OF COUNCIL: Review Ordinance Na. 11, . Series of 1999, prior to first reading. ~ ' BACKGROUND RATIONALE; On January 11, 1999, the Planning & Environmental Commission reviewed and recommended approval of a major amendment to Special Development District No. 4 to allow for the construction of eleven fractional fee club units, seventeen accommodation units and twenty-one employee housing units on the site of the "Ruins". On December 28, 1998, the Planning & Environmental Commission reviewed and recommended approval of a major amendment to Special Development District No. 4 to allow for the accessory use of the tennis facility for special events and conference facilities at the Vail Cascade Club & Hotel. On October 26, 1998, the Planning & Environmental Commission reviewed and recommended approval of a major amendment to Special Development District No. 4 to allow fora "transportation business" as a conditional use within the District, subject to the issuance of a conditional use permit. Copies of the staff memoranda to the Planning & Environmental Commission for each of the three requests are attached for reference. 5. Discussion of Marketing District re; whether the TOV "goes it Frank Johnson alone" or whether the regional effort is still do-able this fall. Business Alliance (5 mins.} 6. Council Member Schedules For MaylJune Meetings to Canfrrm Quorum. (5 mins.} 7. Information Update. (10 rains.) 6. Council Reports. (1 rJ rains.) 7. Other. (11) rains.) 8. Executive Session -Contract Negotiations. (~45 rains.) 9. Adjournment _ X4:35 p.m. NOTE UPCOMING MEETING START TIMES BELOW: {ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL iBE ON TUESDAY, 4127199, BEGINNING AT 2:0o P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 514199, BEGINNING AT 2:00 P.M. iN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 514199, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24 hour notification. Please ca11479- 2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL woRK sESS~oN TUESDAY, APRIL 27, 1999 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Time o#' items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. PEC/DRB Review. (15 mins.) George Ruther 2. Vail Village Merchants' Employee Survey Results. (15 mins.) Kaye Ferry 3. Future of Vail's Marketing Discussion. (30 mins.} Bob McLaurin Pam Brandmeyer 4. Year End and 1St Quarter Financial Report. {15 rains.} Steve Thompson 5. Lionsridge LooplBuffehr Creek Road Street Project Bid Update. Greg Hall (5 rains.) 6. Information Update. {10 rains.) 7. Council Reports. (10 rains.) 8. Other. (10 rains.) 9. Adjournment - 3:50 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAiL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 514199, BEGINNING AT 2;00 P.M. IN TOV COUNCIL CHAMBERS. THE FDLLOWING VAiL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 5111199, BEGINNING AT 2:00 P.M. !N TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 514199, BEGINNING AT 7:00 P.M. IN TOV CDUNCIL CHAMBERS. Sign language interpretation available upon request with 2~4 hour notification. Piease calf 479- 2332 voice or 479-235fi TDD for information. 4. Discussion of Ordinance No.11, Series of 1999, an ordinance George Ruther repealing and re-enacting Ordinance No. 23, Series of 1998 and Jerry Wurhman Ordinance No. 1, 1999, to provide for amendments to Development Area A, Cascade Village, that concern the Approved Development Pian for the Westhaven Condominiums Development Site and the accessory and conditional uses aNowed in the Vail Cascade Club & Hotel, and setting forth details in regard there#o. (15 rains.} ACTION REQUESTED OF COUNCIL: Review Ordinance No: 11, Series of 1999, prior to first reading. BACKGROUND RATIONALE: On January 11, 1999, the Planning & Environmental Commission reviewed and recommended approval of a major amendment to Special Development District No. 4 to allow for the construction of eleven fractional fee club units, seventeen accommodation units and twenty-one employee housing units on the site of the "Ruins". On December 28, 1998, the Planning & Environmen#al Commission reviewed and recommended approval of a major amendmen# to Special Development District No. 4 to allow for the accessory use of the tennis facility for special events and conference facilities at the Vail Cascade Club & Hotel. On October 26, 1998, the Planning & Environmental Commission reviewed and recommended approval of a major amendment to Special Development District No. 4 to allow far a "transportation business" as a conditional use within the District, subject to the issuance of a conditional use permit. Copies of the staff memoranda to the Planning & Environmental Commission for each of the three requests are attached for reference. 5. Discussion of Marketing District re: whether the TOV "goes it Frank Johnson alone" or whether the regional effort is still do-able this fall. Business Alliance (45 rains.) 6. Council Member Schedules For MaylJune Meetings~to Confirm Quorum. (5 rains.) 7. Infiormation Upda#e. (10 rains.} 6. Council Reports. {10 rains.) 7. Other. (10 rains.) 8. Adjournmen# - 4:30 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 4127199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VA[L TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 514199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 514199, BEGINNING AT 7:00 P.M.1N TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24 hour notification. Please call 479- 2332 voice or 479-2358 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, APRIL Z0, 1999 2:00 P.M. AT TOV COUNCIL CHAMBERS REVISED AGENDA NOTE: Time of items are approximate, subject to change, and cannot be relied upon to determine at what time Council wits consider an item. 1. Greg Hal! -10 Year Anniversary. (5 rains.} 2. Site Visit and Town Council call-up of the PEC Waterhouse Jeff Hunt Variance Approval. (30 rains.) ACTION REQUESTED OF COUNCIL; Approve, deny or modify the approval of the variance. BACKGROUND RATIONALE; A request for a variance to the front setback, to allow a new garage, located at 285 Forest RoadlLot zi), Block 7, Vaif Village f gt. Applicant: Steve & Linda Waterhouse, represented by Steven Riders. MOTION: Tom Weber SECOND: Galen Aasland VOTE: 4-0 APPROVED WITH 5 CONDITIONS: 1. The nor#h wall and roof line of the new garage do nat extend any closer to the mature evergreen tree than the existing garage's wall and roofline, unless approved by a professional arborist. 2. That the site lighting be brought into compliance with the Town regulations. 3. That the foundation & parking space be cantilevered to minimize the site disturbance. 4. That the plate height of the garage roof be determined by a reasonable 8' garage door. 5. That the garage roof eave does not extend over the front property line into the public right-of-way. The Planning and Environmental Commission unanimously approved a variance to allow for the construction of a replacement garage with a 3' front setback and for the construction of a parking space with a 4' side setback. Please refer to attached plan for details. The approval was based on: the site being restrictive; tha# the mature evergreen tree behind the existing garage should be saved; and that there are other similarly situated structures in the area. RECOMMENDATION: Staff's original recommendation to the PEC was for denial. Please refer to the attached PEC memo for details. Staff recommends the Council uphold, overturn or modify the ataprnual r~f the variarce. 3. Ford Park Playground Rehabilitation. (20 rains.} Todd Oppenheimer NOTICE VAIL TOWN COUNCIL COMMUNITY 117ARKETING MEE 1 u~GS On the following Monday dates the community is invited to participate with the Vail Town Council in marketing/lodging tax discussions. The meetings will be held in the Vail Town Council Chambers from 8:30 a.m. to 9:30 a.m. on: Apri126, 1999 May 3, 1999 May 10, 1999 May 17, 1999 May 24, 1999 VAIL TOWN COUNCIL WORK SESSION TUESDAY, APRIL 27, 1999 2:00 P.M. AT TOV COUNCIL CHAMBERS REVISED AGENDA NOTE: Time of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. PEC/DRB Review. {15 mins.) George Ruther 2. Vail Vllage Merchants' Employee Survey Results. (15 rains.} Kaye Ferry 3. Executive Session -Negotiations. {30 rains.) 4. Future of Vail`s Marketing Discussion. {30 rains.) Bob McLaurin Pam Brandmeyer 5. Year End and 1SF Quarter Financial Report. (15 rains.} Steve Thompson 8. Lionsridge LooplBuffehr Creek Road Street Project Bid Update. Greg Hall {5 rains.} 7. Information Update. (10 rains.} S. Council Reports. (10 rains:) 9. Other. (10 rains.} 10. Adjournment - 4:20 p.m. NOTE UPCOMING MEETING START TIMES BELOW: {ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE} THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 514199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FALLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 5119199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 514199, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24 hour notification. Please call 479- 2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, MAY 4, '1999 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Time of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1, A site visit regarding the request for a lease agreement to allow George Ruther the Platz'I Bar to operate an outdoor seating area on Town of Vail property. (20 mins.) ACTION REQUESTED OF COUNCIL: Visit the site and .direct staff on how to proceed with the requested lease agreement. BACKGROUND RATIONALE: On April 21, 1999, the Design Review Board conditionally approved the outdoor seating area at the Platz'l Bar located within the Austria Haus. One of the conditions of approval was that the applicant execute a lease agreement with the Town prior to ins#alling the improvements. At this time, staff needs direction from the Council on how to proceed with the lease agreement. STAFF RECOMMENDATION: Staff recommends that the Council approve the request pursuant to the terms of the Town's standard lease agreement. 2. Future of Vail's Marketing Discussion. (30 mins.) Bob Mcl_aurin Pam Brandmeyer 3. Discussion of Ordinance No. 12, Series of 1999, An Ordinance Dominic Mauriello Amending A Special Development District -SDD No. 3D (Vail Athletic Club) And Repealing A And Reenacting Ordinance No. 3, Series Of 1998, To Allow Far A Change In The Number Of Dwelling UnitslAccommadation Units, Modifications In Square Footage And GRFA; And Amending The Development Plan In Accordance With Title 12, Chapter 9, Of The Vail Municipal Code And Setting Forth Details In Regard Thereto. (30 rains.) ACTION REQUESTED OF COUNCIL: Review and discuss Ordinance No. 12, Series of 1999, prior to first reading at this evening's meeting. BACKGROUND RATIONALE: The Vail Athletic Club (JWT 1987 Limited Partnership), represented by Stan Cope and John Perkins, has submitted a request for a Major Amendment to Special Development District (SDD) #34 {as amended by Ordinance No. 3, Series of 1998) to allow for a reduction in the number of accommodation units from 54 to 46 {or 48), an increase in the number of dwelling units from 3 to 4 (new dwelling unit to contain one lock-off unit), and an increase in GRFA as shown in the table attached , to this memorandum. The changes are proposed due to financing constraints {the need to have additional revenue from the sale of a dwelling unit) and also the desire to construct larger accommodation units which the applicant states are more suitable for a first class boutique hotel. The applicant is asking for some flexibility in the exac# number of accammoda#ion units so that final design and costing can determine whether they provide 46 AUs or 48 AUs {48 is the maximum number they can have based on parking requirements). Additionaily, the owner of a condominium on the fifth floor (Angelo) is proposing to add.a dormer and 713 sq. ft. of GRFA to their unit. This condominium owner is entitled to add this space and dormer under the interior conversion ordinance (Section 12-15-4) which was passed last year regardless of this SDD amendment, however, they have agreed to bring this request forward with the VAC application so that it can be viewed with the other improvements. Below is a summary of the changes (it should be noted that ,final hotel room design has not been completed and therefore there . , . . could be minor shifts in floor area to accommodate maid storage and other necessary common area improvements): Common Area: There is a slight reduction in common area (52 sq, ft.) from the 4998 approval. AUs: The number of AUs is reduced to 46 units. The GRFA allocated to all AUs decreased approximately 1 ~°!° or 2,337 sq. ft. Most of the existing accommodation units are approximately 300 sq. ft. Some new accommodation units are proposed at 500+ sq. ft. DUs: The number of DUs is being increased by one unit (3 DUs to 4}. The new proposed unit is approximately 3,700 sq. ft. in area. The west condo now has clock-off associa#ed with it. EHUs: The number of EHUs remains the same at A~ units. The square footage allocated is being reduced by 39 sq. ft. The sizes range from 220 sq. ft. to 350 sq. ft. Parking: The proposal reduces the demand for parking by 2 parking spaces (from 22 to 20 spaces). The applicant still proposes 22 spaces on-site. The proposed changes to the building do not result in an amended footprint or modifications to the site plan. The previously approved site plan and conditions of approval are proposed, to be carried forward. The building elevations are modified by the addition of several dormers on the south and north elevations of the building and the enclosure of areas that were previously balconies. The DRB will be required to review these changes to the building. overall the changes are minor in terms of bulk and mass or impacts on adjacent properties. The proposed building continues to meet the definition of a lodge with 64°I° of the GRFA devoted to accommodation units and 36% devoted to dwelling units (includes lock-off), See the attached PEC for greater detail. The PEC recommended approval of the proposal at its April 2G, 1999 meeting subject to the following conditions: That the previous site plan, landscape, and off-site improvement approvals continue to apply. 2. That the Design Review Board review and approve the proposed changes to the building. 3. That the applicant deed restrict the a, Type III, Employee Housing Units in accordance with the Town Code prior to obtaining a temporary or final certificate of occupancy. 4. The applicant shaA be responsible for all of the public improvements of the. original approval (including heating the sidewalk adjacent to property from the north side of the bridge to the front entry of the VAC building and provide stone veneer on the access to the parking structure, per the approved plans, etc.}, ~5. The applicant shall provide and receive approval of a complete set of engineered civil drawings for a!1 public improvements prior to receiving a building permit for the project. 6. That the number afAUs fall in the range between 46-48. (added by PEC}. 7. That the total square footage of the four EHU's be not less fhan 9,149 sq. ff. - 9, 300 sq. ft. (added by PEC}. 4. Discussion of Ordinance No. 13, Series Of 1999, An Ordinance Of Tom Moorhead The Town O# Vail, Eagle County, Colorado Granting A Franchise Bob McLaurin To Holy Cross Energy, Its Successors And Assigns, To Locate, Greg Hall Build, install, Construct, Acquire, Purchase, Extend, Maintain, Repair And Operation Into, Within And Through The Town Of Vail, All Necessary And Convenient Facilities For The Purchase, Generation, Transmission And Distribution Of Electrical Energy, And To Furnish, Sell And Distribute Said Electrical Energy To The Residents Of The Town O# Vail For Light, Heat, Power And Other Purposes By Means Of Conduits, Cables, Poles And Wires Strung Thereon, Or Otherwise On, Over, Under, Along, Across And Through All Streets And Other Public Ways In Said Town Of Vail, And Fixing The Terms And Conditions Thereof. (30 Mins.) ACTION REQUESTED OF COUNCIL: Review Ordinance No. 13, Series of 1999 prior to firs# reading at this evening's meeting. BACKGROUND RATIONALE: Since February 27, 1979, the Town and Holy Cross Energy have been partners in an Electric Utility Franchise Agreement. That Agreement by its terms, was to expire of February 27, 1999 and has by the Vail Town Council, in Resolution No. 3, Series of 1999, extended that Franchise for a period not to exceed ninety (90) days. The Town Manager, the Town Attorney and Acting Public Works Director have been negotiating terms and conditions for a renewal of the Franchise Agreement with Holy Cross Energy. The two principle areas of discussion have been the franchise fee and the allocation of costs of undergrounding power lines within the area of the Franchise Agreement. In regard to the franchise fee, it is currently set at 3%, which is consistent with other municipalities with wham Holy Cross Energy has #ranchise agreements. it is anticipated that the franchise fee will generate a payment to the Town of Vail in the amount of $318,000 far 1999. The Town Manager will address the franchise fee and the possibility of an increase thereto. In the Franchise Agreement, far the first time, there appears a Community Enhancement Fund. Pursuant to the terms of the Franchise Agreement Holy Cross Energy commits to creating a fund equal to 1 % of the prior year's gross revenues annually. This fund, which is available to be utilized for a number of community purposes including the undergrounding of overhead electric and other utility lines, will generate approximately $100,000 per year #or the term of the agreement. Under the present terms of the Franchise Agreement the cost for undergrounding overhead facilities falls upon the Town of Vail. 5, Decision on Lionsridge Loop/Buffehr Creek Raad Street Project. Greg Hali {30 mins.} 6. information Update. {10 mins,} 7. Council Repots. (~ 0 mins.) 8. Other. {10 rains.) 9. Executive Session -- Negotiations. (15 rains.) 1 ~. Adjournment -- 5:05 p.m. NOTE UPCOMING MEETING START TIMES BELOW: {ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE} THI=NEXT VAIL TOWN COUNCIL. REGULAR WORK SESSION WILL BE ON TUESDAY, 3111199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMlERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 5!18199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBER5. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL~BE ON TUESDAY, 5!18199, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24 hour notification. Please call 479- 2332 ~aice or 479-2356 TDD for information. VAlL TOWN COUNCIL VIIORK SESSION TUESDAY, MAY 11, 1999 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Time of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. " 1. Site Visits: (1 hr.) a. Golden Peak Ski Tunnel. (see item #3) b. Ford Park School House Area. (see item #4} c. Lionsridge hoop/Buffehr Creek Road. (see item #5} 2. PECIDRB Report. (15 mins.} George Ruttier 3. Appeal of the PEC approval for a Minor Amendment to the Golden Jeff Hunt Peak Development Plan to Construct a Ski Tunnel; Tract B, Vail Village 7'h. (15 rains.} ACTION REQUESTED OF COUNCIL: Uphold, overturn or modify the PEC approval of the tunnel. BACKGROUND RATIONALE: The request is for a minor amendment to the Gold Peak development plan to allow for the construction of a tunnel under a race course. The tunnel would improve skier access to Ski Club Vail, Pinos del Norte condos and North Woods condos. Currently, skiers must cross the race course on Ruder's Route. This crossing has the potential far skier collisions. The tunnel would greatly reduce the potential for collisions. The tunnel would be"about 200' long, 20'$" wide and 10' high. The tunnel would be located under Ruder's Route ski run, west of Gald Peak chair #6, at about the 8300' elevation. The Municipal Code provides for staff approval of minor amendments to development plans. Staff approved the request on April 9, subject to the following conditions. Please see attached staff letter. 1. A grading plan shall be approved by the Public Works Department. 2. The design of the tunnel entrance and exit shall be approved by the Design Review Board. On April 12, the Ptanning and Environmental Commission discussed the staff approval and did not call it up, thereby approving the request. Staff understands that the appellant's concerns are based on the appearance of the tunnel. Please see attached appeals form. The design of the tunnel is scheduled for review by the Design Review Board on May 19t~'. The Municipal Code provides far appeals of DRB decisions. This seems like the appropriate avenue to address the a~+nearance of the tunnel. STAFF RECOMMENDATION: Staff recommends the Council uphold the PEC approval of the tunnel. 4. Discussion ofi two add-ons to the approved Lionsridge Greg Hall LooplBuffehr Creek Road street project. (15 rains.) 5. Future of Vail's Marketing Discussion. (30 rains.) Bob Mcl_aurin Pam Brandmeyer {;. Learning Tree and ABC School request to modify #erms and Cricket Pylman Conditions of their respective (eases. {10 mins.) Cindy Allard Kristy Grims Moe Mulroaney 7. Information Update. {1Q mins.) 8. Council Reports. (10 mins.) 9. Other. (10 mins.) 10. Executive Session ~- Negotiations. {30 mins.) 11. Adjournment -- 5:25 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL 61= ON TUESDAY, 5118199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 5125199, BEGINNING AT 2:00 P.M. IN TOV COUNGIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 5118195, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available capon request with 24 hour notification. Please call 479- 2332 voice or 479-2356 TDD far information. VAIL TOWN COUNCIL WORK SESSfON TUESDAY, MAY 11, 1999 2:04 P.M. AT TOV COUNCIL CHAMBERS R~,~•5~ AGENDA NOTE: Time of items are approximate, subject to change, and cannot be relied upon to determine a# what time Council will consider an item. 1. Site Visits: (1 hr.} a. Golden Peak Ski Tunnel. (see item #3) b. l.ionsridge I_ooplBuffehr Creek Road. (see item #4) 2. PECIDRB Report. {15 rains.) George Ruttier 3. Appeal of the PEC approval for a Minor Amendment to the Golden Jeff Hunt Peak Development Plan to Construct a Ski Tunnel; Tract B, Vail Village 7~h. (15 rains.} ACTION REQUESTED OF COUNCIL: Uphold, overturn or modify the PEC approval of the tunnel. BACKGROUND RATIONALE: The request is for a minor amendment to the Gold Peak development plan to allow for the construction of a tunnel under a race course. The tunnel would improve skier access to Ski Club Vail, Pinos del Norte condos and North Woods condos. Currently, skiers must crass the race course on Ruder's Route. This crossing has the potential far skier collisions. The tunnel would greatly reduce the potential foe collisions. The tunnel would be about 200' long, 20'8" wide and 10' high. The tunnel would be located under Ruder's Route ski run, west of Gold Peak chair #6, at about the 8300' elevation. The Municipal Code provides for staff approval of minor amendments to development plans. Staff approved the request on April 9, subject to the following conditions. Please see attached staff letter. 1. A grading plan shall be approved by the Public Works Department. 2. The design of the tunnel entrance anal exit shall be approved by the Design Review Board. On April 12, the Planning and Environmental Commission discussed the staff approval and did not call i# up, thereby approving the request. Staff understands that the appellant's concerns are based on the appearance of the tunnel. Please see attached appeals form. The design of the tunnel is scheduled for review by the Design Review Board on May 19'h. The Municipal Code provides for appeals of DRB decisions. This seems like the appropriate avenue to address the appearance of the tunnel. STAFF RECOMMENDATION: Staff recommends the Council uphold the PEC approval of the tunnel. 4. Discussion of two add-ons to the approved Lionsridge Greg Hall LooplBuffehr Creek Road street project. (15 rains.) 5. Future of Vail's Marketing Discussion. (30 rains.) Bab McLaurin Pam Brandmeyer 6. Learning Tree and ABC School request tv modify terms and Cricket Pylman Conditions of their respective leases. (1D mins.} Cindy Allard Kristy Grims Moe Mulrooney 7, fnfarmation Update. {10 mins,) ' , 8. Council Reports. {1 d rains.} g. Other. (10 rains.} 1 p, Executive Seiosion -Negotiations. {30 rains.) ~ 1. Adjournment - 5:25 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAfL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 5178199, f3EG1NNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 5125!99, BEGINNING AT 2:00 P.M. !N TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 5118199, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available %rpon request with 24 hour notification. Please call 479- 2332 voice or 479-2356 TDD for infarm~tian. VAIL TOWN COUNCIL WORK SESSION TUESDAY, MAY 11,'1999 2:00 P.M. AT TOV COUNCIL CHAMBERS REVISED AGENDA NOTE: Time of Items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Site Visits: (30 mins.} a. Lionsridge LooplBuffehr Creek Road. {see item #4) 2. PECIDRB Report. {15 rains.) George Ruther 3. Appeal of the PEC approval for a Minor Amendment to the Golden Jeff Hunt Peak Development Pian to Construct a Ski Tunnel; Tract B, Vail Village 7`". {15 rains.) ACTION REQUESTED OF COUNCIL: Uphold, overturn or modify the PEC approval of the tunnel. BACKGROUND RATIONALE: The request is for a minor amendment to the Gold Peak development plan to allow for the construction of a tunnel under a race course. The tunnel would improve skier access to Ski Club Vail, Pinos del Norte condos and North Woods condos. Currently, skiers must cross the race course on Ruder's Route. This crossing has the potential for skier collisions. The tunne! would greatly reduce the potential for collisions. The tunnel would be about 200' long, 20'8" wide and 10' high. The tunnel would be located under Ruder's Route ski run, west of Gold Peak chair #6, at about the 8300' elevation. The Municipal Cade provides for staff approval of minor amendments to development plans. Staff approved the request on April 9, subject to the following conditions. Please see attached staff letter. 1. A grading plan shall be approved by the Public Works Department. 2. The design of the tunnel entrance and exit shall be approved by the Design Review Board. On April 12, the Planning and Environmental Commission discussed the staff approval and did not calf it up, thereby approving the request. Staff understands #hat the appellant's concerns are based on the appearance of the tunnel. Please see attached appeals form. The design of the #unnel is scheduled for review by the Design Review Board on May 19~". The Municipal Code provides for appeals of DRB decisions. This seems like the appropriate avenue to address the appearance of the tunnel. STAFF RECOMMENDATION: Staff recommends the Council uphold the PEC approval of the tunnel. 4. Discussion of two add-ons to the approved Lionsridge Greg Hall Loop/Buffehr Creek Road street project. X15 rains.) 5. Future of Vail's Marketing Discussion. {30 rains.} Bob McLaurin Pam Brandmeyer 6, Executive Session -Negotiations. (30 rains.) 7. learning Tree and ABC School request to modify terms and Cricket Pylman Conditions of their respective leases. (30 mins.} Cindy Allard Kristy Grims Moe Mulraaney 8, Information Update. (10 mins.) 9. Council Reports. (10 mins.} 14. Other. (74 mins.} 1 ~ . Adjournment -- 4:55 p.m. NOTE LJPCt?MING MEETING START TIMES BELtaW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 5118199, BEGINNING AT 2:OQ P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 5125!99, BEGINNING AT 2:04 P.M. fN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 51'18199, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24 hour notification. Please call 479- 2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, MAY 18, 1999 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Time of items are approximate, subject fin change, and cannot be relied upon to determine at what time Council will consider an item. 1. An information update regarding the request for a locker room and George Ruther ~ loading dock expansion to the .iohn A. Dobson Ice Arena. (30 mins.} ACTION REQUESTED OF COUNCIL: Visit the site and direct the applicant and staff on how to proceed with the proposal. BACKGROUND RATIONALE: The Vail Recreation District appeared before the Town Council proposing an expansion to the Dobson Ice Arena. The Council gave consent to the District to proceed with the proposal. The Council requested an information update on the proposal at their May 11~h work session meeting. The next steps for the District will be a hearing on May 19~h with before the design Review Board and a hearing on May 24t" with the Planning & Environmental Commission. STAFF RECOMMENDATION: Staff recommends that the Council provide any direction they may have to the applicant and staff at this time. 2. Interview for three positions on the Local Licensing Authority. {15 Lorelei Donaldson mins.) ACTION REQUESTED OF COUNCIL: Interview the three applicants for the three open positions on the Local Licensing Authority. BACKGROUND RATIONALE: There are three vacancies with two year terms, expiring May 31, 2001 that will be appointed at this evening's Town Council meeting. 3. Interview far one open position on the Vaii Valley Marketing Board. {40 mins.} ACTION REQUESTED OF COUNCIL: Interview the four applicants which have applied for the one available position. BACKGROUND RATIONALE: Barbara Black has resigned her position on the Vail Valley Marketing Board with the term ending December 31, 2000. The position will be appointed at this evening's Town Council meeting. ~I. Future of Vail's Marketing Discussion. {30 rains.) Bob McLaurin Pam Brandmeyer 5. Discussion of at-the-polls vs. mail in coordinated ballot election. Ludwig Kurz (15 mins.) Sybil! Navas BACKGROUND RATIONALE: Sara Fisher says it be illegal to add special Vail only election language to the County coordinated. Additional information re: our November at-the-polls election: Voter turn-out is quite low compared to mai! ballot voting: 1997 Vail at~the-polls turn-out . 12% 1997 Eagle County coordinated mail in ballot 44°1° 1999 Fort Collins coordinated mail in ballot ~ 60"°1° Apparently there is some recent legislation sitting on the Governor's desk for his approval. Because the Secretary of Sta#e's office was not involved in these legislative sessions, Vicki Buckley is asking the Governor not to sign the legislation. The legislation contains changes in dates, process, etc., so could impact our election calendar as well. Sara will keep us updated as to what happens with this legislation. She also volunteered to appear before Council to answer any additional questions Council may have. 6. Information Update. (10 mins,) 7. Council Reports. (10 mins.) 8, Other. (10 mins.) 9. Adjournment - 4:25 p.m. NOTE UPCOMING MEETING START TIMES BELOW: {ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE,) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 5125199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, fi11199, BEGINNING AT 2:QO P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TU>=SDAY, 611!99, BEGINNING AT T:00 P.M. {N TOV COUNCIL CHAMBERS. Sign language interpretation available upon requesk with 24 hour notification. Please call 479- 2332 ~aice or 479-2356 TDD for information. vAIL rowN couNCiL WORK SESSION TUESDAY, MAY 98, 9999 2:00 P.M. AT TOV COUNCIL CHAMBERS REVISED AGENDA NOTE: Time of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. An information update regarding the request for a locker room and George Ruther loading dock expansion to the John A. Dobson Ice Arena. (30 mins.) ACTION REQUESTED OF COUNCIL: Visit the site and direct the applicant and staff on how to proceed with the proposal. BACKGROUND RATIONALE: The Vaii Recreation District appeared before the Town Council proposing an expansion to the Dobson Ice Arena. The Council gave consent to the District to proceed with the proposal. The Council requested an information update on the proposal at their May 11t" work session meeting. The next steps for the District will be a hearing on May 19'" with before the design Review Board and a hearing on May 24~" with the Planning & Environmental Commission. STAFF RECOMMENDATION: Staff recommends that the Council provide any direction they may have to the applicant and staff at this time. 2. In#erview for three positions on the Local Licensing Authority. (15 Lorelei Donaldson mins.} ACTION REQUESTED OF COUNCIL: Interview the three applicants far the three open positions on the Local Licensing Authority. BACKGROUND RATIONALE: There are three vacancies with two year terms, expiring May 31, 2001 that will be appointed at this evening's Town Council meeting. 3. Interview for one open position on the Vail Valley Marketing Board. (40 mins.} ACTION REQUESTED OF COUNCIL: Interview the four applicants which have applied for the one available position. BACKGROUND RATIONALE: Barbara Black has resigned her position on the Vail Valley Marketing Board with the term ending December 31, 2000. The position will be appointed at this evening's Town Council meeting. 4. Future of Vail's Marketing Discussion. (30 rains.) Bob McLaurin Pam Brandmeyer 5. Discussion of at-the-polls vs. mail in coordinated ballot election. Ludwig Kurz (15 mins.} Sybil! Navas BACKGROUND RATIONALE: Sara f=isher says it be illegal to add special Vail only election language to the County coordinated. Additional information re: our November at-the-polls election: Voter turn-out is quite low compared to mail ballot voting: 1997 Vail at-the polls turn-out 12°l0 1997 Eagle County coordinated mail in ballot 44% 1999 Fort Collins coordinated mail in ballot . i~0°/n Apparently there is some recent legislation sitting on the Governor's desk for his approval. Because the Secretary of State's office was not involved in these legislative sessions, Vicki Buckley is asking the Governor not to sign the legislation. The legislation contains changes in dates, process, etc., so could impact our election calendar as weA. Sara will keep us updated as to what happens with this legislation. She aisa volunteered to appear before Council to answer any additional questions Council may have. 6. West Fest Funding Proposal. {10 mins.} Bill Brice 7. information Update. {10 mins.) 8. Council Reports. {10 mins.) 9. Other. {10 mins.) 1 ~. Adjournment - 4:35 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE} THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 5125199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WELL BE ON TUESDAY, 6!1199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING W1LL BE ON TUESDAY, 6!1199, BEGINNMG AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24 hour notification. Please call 479- 2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, MAY 25, 1999 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Time of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Executive Session -Contract Negotiations and Personnel Matters. {1 hr.) 2. Request by Vaii Alpine Garden Foundation to enter into a lease Helen Fritch agreement for the old school house, along with the land Todd Oppenheimer immediately to the east where the hay wagon resides, on the lower bench of Ford Park. (15 mins.) STAFF CONCERNS: 1) Determine how much is gift shop and how much will remain museum? Who takes responsibility for the artifacts currently housed in the facility? There is some additional preservation work that has never been done, and which should be completed to protect the collection. 2) The Garden is proposing to make some exterior changes to the school house: repaint the front entrance install sign to identify the school house as a gift shop construct a tool shed on the back {southwest end) side of the school house replace front entrance steps The Alpine Garden proposes to pay for all of these modifications. No design or estimated costs are currently available. 3) Alpine Garden is requesting the TOV install heat and lights into the schoolhouse, of which there currently are neither. The cost: $10,500 estimate. STAFF RECOMMENDATIONS: If all or same of the above is acceptable to the Town Council, allow staff to work out details wlthe Garden. If the consideration of adding electricity is approved, this qualifies for RETT funding. The Alpine Garden netted $12,000 from sales in the schoolhouse last year. They have operated the schoolhouse as a gift shop for the past couple years and there is an advantage to the town and public through the Garden's staffing of the gift shop. 3. PECIDRB Report. (15 rains.) George Ruther 4, Future of Vail's Marketing Discussion. {3fl rains.) Bob McLaurin Pam Brandmeyer 5. Recommendations for Designated Open Space. (15 mins.) Russell Forrest ACTION REQUESTED OF COUNCIL; Review lis# of recommended parcels for consideration as designated open space. BACKGROUND RATIONALE: On April 30`", the Town of Vail Open Space Board of Trustees met and unanimously approved a recommendation to the Town Council to consider designating land in the Town of Vail as designated open space as per Section. 13.11 of the Town of Vail Charter. ~ ~ ' STAFF RECOMMENDATIONS: Approve the recommended parcels as designated open space. 6. Information Update. (1d mins.) 7. Council Repor#s. (1Q mins.) 8. Other. (10 mins.) 9, Adjournment - 4:45 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE} THE NI XT VAIL TOWN COUNCIL REGULAR WORK SESSION WELL BE ON TUESDAY, 611199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL 13E ON TUESDAY, fi18199, BEGINNING AT 2:00 P.M. fN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 611199, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24 hour notification. Please cal! 479- 2332 voice ar 479-2356 TDD for information. PUBLIC NOTICE VAIL TOWN COUNCIL MEETING SCHEDULE {as of 5128199} JUNE, X999 In an attempt to respond to scheduled meeting demands, as well as adhere to mandated ordinance and charter requirements, Council meetings are scheduled at the following times: _ ' EVENING MEETINGS Evening meetings will continue to be held on the first and third Tuesday eveninss of each month, starting at 7:00 P.M. These meetings will provide a forum for citizen participation and public audience for conducting regular Council business. WORK SESSIONS Work sessions, which are primarily scheduled For Council debate and understanding of issues before the Council, will now be scheduled to begin at 2:00 P.M. (unless otherwise noted) on every Tuesday afternoon. THE JUNE. 1999, VAIL TOWN COUNCIL MEETING SCHEDULE IS AS FOLLOWS: Tuesday. June 1. 1999 Work session............ Evening meeting......... Tuesday. June 8. 1999 Work session............ 2:44 P.M. (starting time determined by length of agenda) 07:00 P.M. 2:00 P.M. (starting time determined by length of agenda} Tuesday. June 1 S. 1999 Work session............ ' 2:40 P.M. (starting time determined by length of agenda) Evening meeting......... 47:00 P.M. Tuesday. June 22. 1999 Work SeSSlpr1............ 2:00 P.M. (starting time determined by length of agenda) Tuesday. 3une 29. 1999 Work session............ NO MEETING DUE TO STt' TUESDAY TOWN OF VAIL Pamela A. Brandmeyer Assistant Town Manager Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, JUNE 1, '1999 200 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Time of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. ~ _ 1. Site Visits: (1 hr.} A. Vail Mountain School. B. Glen Lyon Office Building (which is on this evening's meeting far first reading). 2. A work session to discuss the Planning & Environmental George Ruttier Commission decision approving a conditional use permit to allow for a temporary modular classroom at the Vail Mountain School, located at 3160 Katsos Ranch RoadlPart of Lot 12, Block 2, Vaii Village 12th Filing. (15 mins.) ACTION REQUESTED OF COUNCIL: Uphold, Uphold with modifications, or Overturn the Planning & Environmental Commission's unanimous decision. BACKGROUND RATIONALE: On May 24th, the Planning & Environmental Commission voted unanimously to approve a conditional use permit request to allow a temporary modular classroom at the Vail Mountain School. The conditional use permit was granted for the next two academic school years (1999- 2000 & 2000-2001 }. En granting their approval, the Commission made the following findings as required by the Municipal Cade far a conditional use permit: That the proposed location of the temporary classroom is in accordance with the purposes of the Zoning Regulations and the purpose General Use zone district in which the site is located. 2. That the proposed location of the temporary classroom and the conditions under which it would be operated or maintained would not be detrimen#al to the public health, safety, or welfare or materially injurious to properties or improvements in the vicinity. 3. That the proposed temporary classroom .will comply with each of the applicable provisions of the Zoning Regulations. A copy of the staff memorandum to the Planning & Environmental Commission is attached for reference. STAFF RECOMMENDATION: Staff recommends that the Council uphold the Planning & Environmental Commission's approval. 3. Appeal of the PEC approval for a Minor Amendment to the Golden Dominic Mauriello Peak Development Plan to Construct a Ski Tunnel, Tract B, Vail Village 7t". (5 mins.) ACTION REQUESTED OF COUNCIL: Uphold, overturn or modify the PEC approval of the tunnel. BACKGROUND RATIONALE: The request is for a minor amendment #a the Gold Peak development plan to allow for the cons#ructian of a tunnel under a race course. The tunnel would improve skier access to Ski Club Vail, Pinos del Norte condos and North Woods condos. Curren#ly, skiers mus# cross the race course an Ruder's Route. This crossing has the potential for skier collisions. The tunnel would greatly. reduce the potential far collisions. The tunnel would be about 200' long, 20'8" wide and 10' high. The tunnel would be located under Ruder's Route ski run, west of Gold Peak chair #6, at about the 8300' elevation. ~ ' . The Municipal Code provides for staff approval of minor amendments to development plans. Staff approved the request on April 9, subject to the fallowing conditions. Please see attached staff letter. 1. A grading plan shalt be approved by the Public Works Department. 2. The design of the tunnel entrance and exit shall be approved by the Design Review Board. On Apri! 12, the Planning and Environmental Commission discussed the staff approval and did not caH it up, thereby approving the request. Staff understands that the appellant's concerns are based on the appearance of the tunnel. Please see attached appeals form. The design of the tunnel is scheduled for review by the Design Review Board on May 19th. The Municipal Code provides for appeals of DRB decisions. This seems like the appropriate avenue to address the appearance of the tunnel. RECOMMENDATION: Staff recommends the Council table this item until the DRB has had the opportunity to review the proposal. 4. Ford Park Playground Renovation, Design review. {30 rains,) Todd Oppenheimer ACTION REQUESTED OF COUNCIL: Review of Final Conceptual Plans and cast estimate and authorize staff to proceed with final plans and construction documents. Approve expenditure of $250,000 construc#ian budget from RETT fund. BACKGROUND RATIONALE: Follow up presentation to preliminary discussion on renovating play equipment and incorporating art. STAFF RECOMMENDATION: Approval. 5. Proposal from ISI to assist selling sponsorships for community Russell Forrest facilities and consulting with the Town of Vail an marketing. {15 rains.) ACTION REQUESTED OF COUNCL,: Review and consider proposal from ISI BACKGROUND RATIONALE: As part of the community facilities planning process, staff and the organizing committee has been developing strategies for obtaining private financing for community facilities. A company called ISl was introduced to the Community Facilities Committee approximately 1 month ago. This company has presented the Tawn and the VRD with a proposal to: 1. Market and obtain private funding for community facilities 2. Assist in enhancing special events 3. Improving the overall marketing program far Vail. STAFF RECOMMENDATIONS: Pursue a $45,000 proposal with 1SI.Infarmation 5, Update. (14 mins.) 7. Council Reports. (10 mins.} 8. Other. (90 mins.} 9. Executive Session -Personnel Matters. {1 hr.) Bob McLaurin 14. Adjournment- 5:35 p.m. NOTI= UPCOMING MEETING START TIMES BELOW: (AL.L TIMES ARE APPROXIMATE AND SUB,~ECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 618199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 6!15199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS, THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE= ON TUESDAY, 6115199, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24 hour notification. Please call 479- 2332 voice or 479-2356 TDD for inforrr~ation. VAIL TOWN COUNCIL 1NORK SESSION TUESDAY, JUNE 8, 1999 2:00 I'.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Time of items are approximate, subjec# to change, and cannot be relied _ upon to determiine a# what time Council will consider an item. 1. Site Visit and Discussion of Proposed Marriott Redevelopment. George Ruther (1 hr., 30 mins.} ITEMITOPIC: A work session discussion to present the proposed redevelopment of the' Marriott Mountain Resort at Vail and the new construction of the Gore Creek Club. The purpose of the meeting is to present the proposal to the Council and for the Council to provide feedback on the proposal to the applicant and staff. ACTION REQUESTED OF COUNCIL: Listen to a presentation on the proposal by the applicant and engage in a discussion to identify areas of concern and to provide feedback to the applicant and staff. BACKGROUND RATIONALE: On Monday, March 8, 1999, the Town of Vail Planning & Environmental Commission reviewed and recommended approval of the proposed major amendment to Special Development District No.7, The Marriott, pursuant to section 12-16~$ of the Town of Vail Zoning Regulations. The Planning & Environmental Commission's recommendation of approval was based upon review of the nine design criteria outlined in the staff memorandum. Having reviewed the criteria, the Commission found that the proposed major amendment to Specia! Development ^istrict No. 7 complies with the nine design criteria outlined in Section 12-9A-8 of the Town of Vail Municipal Code. Additionally, the applicant demonstrated to the satisfaction of the Commission that any adverse effects of the requested deviation from the development standards of the underlying zoning are outweighed by the public benefits provided. The Planning & Environmental Commission's recommendation carried with it twelve conditions of approval. The conditions of the Commission's approval are found in Section 6, of Ordinance No. 1 ~, Series of 1999. A copy of the staff memorandum and the final agenda from the March 8th meeting are enclosed for reference. On Wednesday, May 19, 1999, following four conceptual review meetings with the Design Review Board, the Board agreed to recommend conceptual approval of the proposed project to the Town Council. The Board's recommendation carried with it six recommendations for the Council's consideration. The six recommendations of the Board are outlined in the memorandum to the Vail Town Council from the Town of Vail Design Review Board, dated June $, 1999. A final review of the proposed plans will be required at a future date by the Design Review Board. .A copy of the memorandum is enclosed for reference. 1 STAFF RECOMMENDATION: As this is a work session and not a final review, the Community Development Department wilt not be forwarding a recommendation to the Council at this time. Staff will forward a recommendation at the time of final review. 2, Future of Vail's Marketing Discussion. (34 mins.) Bob McLaurin Pam Brandmeyer 3. DRB Review. (15 rains.) George Ruttier 4. Discussion of Ordinance No. 15, Series of 1999, an Ordinance Dick Duran Regarding False Alarms. {10 rains.) ACTION REQUESTED OF COUNCIL: present draft ordinance and update on process. This ordinance will be on for first reading at the June 15, 1999, evening meeting. 5. Discussion of a new Housing Zone District and Potential Changes Dominic Mauriello to Employee Housing Chapter {30 rains.) ITEMITOPIC: Discussion of potential text changes to the Employee Housing regulations, the primarylSecondary and Two-Family Residential zones districts, and the Nonconforming Use Section of the Zoning Regulations. Additionally, discussion of a new Affordable Housing none district. ACTION REQUESTED OF COUNCIL: Provide staff with direction on whether to pursue code amendments through the normal review process. BACKGROUND RATIONALE: See backup materials included in your packet. 6. Information Update. {10 rains.) 7. Council Reports. {14 rains.} 8. Other. (14 rains.) 9. Adjournment - 5:25 p.m. NOTE UPCOMING MEETING START TIMES BELOW: {ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE} THE NEXT VAIL TOWN GOUNCIL REGULAR WORK SESSION WILL B~ ON TUESDAY, 6115!99, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 6!22!99, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. TWE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 6115199, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24 hour notification. Please call 479- 2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, JUNE 15, 1999 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Time of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Jahn Ervin -15 Year Anniversary. (5 mins.) 2. Jack Owen - 10 Year Anniversary. (5 mins.} 3. Appeal of Planning & Environmental Commission decision George Ruther approving a conditional use permit to allow for a temporary modular classroom at the Vai! Mountain School, located at 3160 Katsos Ranch RoadlPart of I_ot 12, Block 2, Vail Village 12th Filing. (30 rains.) ACTION REQUESTED OE COUNCIL: Uphold, Uphold with modifications, or Overturn the Planning & Environmental Commission's unanimous decision. BACKGROUND RATIONALE: On May 24th, the Planning & Environmental Commission voted unanimously to approve a conditions! use permit request to allow a temporary modular classroom at the Vail Mountain School. The conditional use permit was granted for the next two academic school years (1999- 2000 & 2000-2001). In granting their approval, the Commission made the following findings as required by the Municipal Code for a conditional use permit: That the proposed location of the temporary classroom is in accordance with the purposes of the Zoning Regulations and the purpose General Use zone district in which the site is located. 2. That the proposed location of the temporary classroom and the conditions under which it would be operated or maintained would not be detrimental to the public health, safety, or welfare or materially injurious to properties or improvements in the vicinity. 3. That the proposed temporary classroom will comply with each of the applicable provisions of the Zoning Regulations. A copy of the staff memorandum to the Planning & Environmental Commission is attached for reference. STAFF RECOMMENDATION: Staff recommends that the Council uphold the Planning & Environmental Commission's approval. 4. PEC Report. (15 mires.) George Ruther 5. Discussion of a new Housing Zone District and Potential Changes Dominic Mauriello to Employee Housing Chapter (1 hr., 30 rains.) ACTION REQUESTED OF COUNCIL: Continue discussion of proposal. 6. Update. (10 rains.) 7, Council Reports. (10 mins.) 8. Other. (10 mins.) 9, Executive Session. -Negotiations. (10 mins.} 10. Adjournment _ 5:05 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUI=SDAY, 6122199, BEGINNING AT 2:00 A.M. IN TOV COUNCIL CHAMBERS. THIw FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SES510N WILL BE ON TUESDAY, 716199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 71G199, BEGINNING AT 7:00 P.M. 1N TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24 hour notification. Please call 479- 2332 voice ar 479-2355 TDD for informs#ion. VAIL TOWN COUNCIL woRK sESSioN TUESDAY, JUNE 22, '1999 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Time of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. A work session discussion to present a draft of Ordinance No. 10, George Ruttier Series of 9999, an ordinance repeating and re-enacting Ordinance Henry Pratt No. 97, Series of 9995, Special Development District No. 7, The Marriott's Mountain Resort at Vail, amending and re-establishing the Approved Development Plan in accordance with Section 12- 9A-10 of the Zoning Regulations to allow for the interior and exterior remodel of the existing hotel and the construction of the Gore Creek Club, and setting forth details in regard thereto. (30 mins.} The purpose of the work session discussion is to present the draft ordinance to the Council and for the Council to provide feedback on the draft to the applicant and staff. ACTION REQUESTED OF COUNCIL: Listen to a presentation an the ordinance by the staff and engage in a discussion to identify areas of concern and to provide feedback to the applicant and staff. BACKGROUND RATIONALE: Please see the memo to the Vaif Town Council from the Community Development Department for details an the project. STAFF RECOMMENDATION: As this is a work session and not a final review, the Community Development Department will not be forwarding a recommendation to the Council at this time. Staff will forward a recommendation at the time of final review. 2. A work session discussion to present a proposal far the . George Rather redevelopment of the Antlers Condominiums, located at 680 West Rob Levine Lionshead Place. {30 mins.) The purpose of the work session discussion is to present the proposal to the Council and for the Council to provide feedback on the proposal to the applicant and staff. The applicant is scheduled to appear back before the Planning & Environmental Commission on Monday, June 28'" for the final review of a request to establish Special Development District No. 37, The Antlers. ACTION REQUESTED OF COUNCIL: Listen to a brief presentation on the redevelopment proposal by the staff and the applicant and then engage in a discussion to identify areas of concern and to provide feedback to the applicant anal staff. BACKGROUND RATIONALE: On Monday, June 14t", the applicant appeared before the Planning ~ Environmental Commission far a work session to discuss the redevelopment proposal for the Antlers Condominiums. The applicant had appeared before the Commission on several previous occasions to work #hrough the details of the project. A memorandum to the Vail Town Council outlining the details of the redevelopment proposal and describing the review process to date has been attached for reference. 5TAFF RECOMMENDATION: As this is a work session and not a final review, the Community Development Department will not be forwarding a recommendation to the Council at this time. Staff will forward a recommendation at the time of final review. 3. DRB Report. (15 mins.) George Ru#her 4. Consideration of Amendment of TCI Franchise Agreement. Tom Moorhead (45 mins.) Bab McLaurin Fred Lutz, TCI ACTION REQUESTED OF COUNCIL: Provide staff direction in resolving issues concerning amendment to the cable television franchise agreement. BAGKGROUN[} RATIONALE: The franchise agreement between TCI and the Tawn of Vaif required that the existing cable system be expanded without digital compression, utilizing fiber optic cable throughout the system. TCI has upgraded the system, utilizing fiber optics and by use of digital compression has expanded available services. This utilization of digi#al compression to achieve the expanded service requires an amendment to the franchise agreement. 6. Newspaper Box Update. (15 mins.) Tom Moorhead 6. Information Update. (10 mins.) 7. Council Reports. (10 mins.) 8. Other. (10 mins.) 9. Adjournment -- 5:05 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VA1L TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 716199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN GOUNCIL REGULAR WORK SESSION W1LL BE ON TUl=5DAY, 71'E3199, BEGINNING AT 2:00 P.M. IN TOV GOUNCIL CHAMBERS. THE NEXT VA1L TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 716199, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24 hour notification, Please call 479- 2332 voice or 479-2356 TDD for information. PUBLIC NOTICE VAIL TOWN COUNCIL MEETINGS Tuesdav. June 29, 1999 Work session .............. NO MEETING DUE TO 5~ 'T'UESDAY OF MONTH Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information. PUBLIC NOTICE VAIL TOWN COUNCIL MEETING SCHEDULE (as of 712199) JULY, 1999 1n an attempt to respond to scheduled meeting demands, as well as adhere to mandated ordinance and charter requirements, Council meetings are scheduled at the following times: EVENING MEETINGS Evening meetings will continue to be held on the first and third Tuesday evenings of each month, starting at 7:00 P.M. These meetings will provide a forum for citizen participation and public audience for conducting regular Council business. WORK SESSIONS Work sessions, which are primarily scheduled for Council debate and understanding of issues before the Council, will now be scheduled to begin at 2:00 P.M. (unless otherwise noted) on every Tuesday afternoon. 1t~Hr; JULY. 1999. VAIL TOWN COUNCIL MEETING SCHEDULE, IS AS FOLLOWS: Tuesday, Julv 6, 1999 Work session............ 2:00 P.M. (starting time determined by length of agenda) Evening meeting......... 07:00 P.M. Tuesday. July 13, 1999 WOTIC S05S10n............ 2:00 P.M. (starting time determined by length of agenda) Tuesday, July 20, i 999 Wark session............ 2:00 P.M. (starting time determined by length of agenda) Evening meeting......... 07:00 P.M. Tuesday. July 27, 1999 WOrk Se3S10n............ 2:00 P.M. (starting time determined by length of agenda) TOWN OF VAIL ~w.,a1w, au~p.., Pamela A. Brandmeyer Assistant Town Manager Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, JULY 13, 1999 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Time of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. PECIDRB Review. (15 mins.) George Ruther 2. A work session meeting to discuss a proposal to amend the George Ruther Town's Public Accommodation Zone District (Chapter 7). The Tom Braun purpose of this mee#ing is to inform the Council of the progress of the amendment process to date, to educate the Council on the proposed text amendments and to then begin discussions on the amendments in anticipation of a first reading of an amending ordinance on July 20, 1999. (30 rains.} ACTION REQUESTED OF COUNCIL: Engage in a discussion with the applicant, community and staff with regard to the proposal and provide any direction the Council may have prior to staff preparing an amending ordinance. BACKGROUND RATIONALE: On December 14, 1998, the applicant first appeared before the Planning & Environmental Commission with a request to amend the text of the Town's Public Accommodation Zone District. Since the first meeting, the applicant has participated in 8 additional meetings with the Commission andlor the Town Council. Over the course of these nine meetings numerous revisions and compromises were made #o the original proposal. Many of the revisions were made in direct response to issues and concerns expressed during the work session meetings. On June 28, 1999, the Planning & Environmental Commission held a public hearing for a final review of the proposed amendments. Upon review of the proposal, the Commission voted unanimously to recommend approval of the text amendments to the Town Council. A copy of the staff memorandum to the Planning & Environmental Commission has been attached for reference. 5TAFF RECOMMENDATION: The Community Development Departmen# will provide a recommendation at the time of a final review on the proposed amendments to the Public Accommodation Zone District. 3. Parking rates & programs for 1999-2000. (30 rains.) Steve Thompson ACTION REQUESTED OF COUNCIL: Discuss the status of park free after thrPa and tt!e co~!!?cils c+esire to retain this program. BACKGROUND RATIONALE: The town is going through the exercise of cutting $500,000 from expenses and generating $500,000 in additional revenue. Doing away with park free after three would generate approximately $300,000 in additional revenue. 5TAFF RECOMMENDATION: To do away with free after three and keep free entries from 6pm to 9pm, for three hours. 4. Review 1999 Budget Calendar for 2000. {15 mins.} Steve Thompson 5. Information Update. (1 D mins.} 6. Council Reports. (1D mins.} 7. Other. (10 mins.} 8. Executive Session ~- Legal and Personnel Matters. {1 hr.} 9. Adjournment - 5:00 p.m. NOTE UPCOMING MEETING START TIMES BELOW: {ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) TWE NEXT VAIL TOWN COUNCIL REGULAR WORK SE5SION WILL BE ON TUESDAY, 7120199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 7127!99, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 7124199, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24 hour notification. Please call 479- 2332 voice or 479-2356 TDD for infarmatian. 4. Appeal of the PEC approval for a Minor Amendment to the Golden Dominic Mauriello Peak Development Plan to Construct a Ski Tunnel; Tract B, Vail Village 7t". (5 rains.) ACTION REQUESTED OF COUNCIL: Table item until the August 3, 1999 Council work session so DRB has an opportunity to review the proposal. 5. Discussion of Model Traffic Code. (1 hr.} Greg Hall Greg Morrison ACTION REQUESTED OF COUNCIL:. Consider results of the Tom Moorhead speed studies and the recommendation that the Town of Vail speed limit be 25 mph in residential sections unless otherwise posted. BACKGROUND RATIONALE: The Town of Vail has been enforcing traffic regulations from the 1977 edition of the Model Traffic Code as adapted by Ordinance No. 37, Series of 1978. The Traffic Code was revised in 1995 and is recommended for adoption by the Vail Town Council. The Model Traffic Code provides a residential speed limit of 30 mph. The Public Works Department and the Vail Police Department have in cooperation conducted specific speed studies throughout the Town to establish the appropriate speeds on our residential streets. The Code requires that to lower the specified 30 mph speed limit it is necessary to have specific speed studies to justify such reduced speed limits. STAFF RECOMMENDATIONS: Based upon the speed studies conducted and their results, it is the recommendation that the Town of Vail residential streets have a speed limit of 25 mph unless otherwise posted. 6. Information Update. {10 rains.) 7. Council Reports. (10 rains.) 8. Other. (10 rains.) 9. Executive Session -Legal Matters. {20 rains.} 10. Adjournment - 5:00 p.m. NOTE UPCOMING MEETING START TIMES BELOW: {ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE} THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 7113199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BI= ON TUESDAY, 7120199, BEGINNING AT 2:00 P.M. !N TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEI=TING WILL BE ON TUESDAY, 7120199, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24 hour notification. Please call 479- 2332 voice or 479-2358 TDD for information. VAIL TOWN COUNCIL woRK sESSioN TUESDAY, JULY 6, 1999 2:00 P.M, AT TOV COUNCIL CHAMBERS AGENDA !VOTE; Time of items are approximate, subject to change, and canno# fse relied upon to determine at what time Council will consider an iil:em. , 1. Northwest Colorado Council of Governments -Quality & Quantity Lane Wyatt Update. {30 rains.) 2. PEC Report. (15 rains.} George Ruther 3. Discussion of Ordinance No. 1 D, Series of 1999, an ordinance George Ruther repealing and re-enacting Ordinance No. 17, Series of 1995, Ned Gwathmey Special. Development District No. 7, The Marriott's Mountain Resort at Vail, amending and re-establishing the Approved Development Plan in accardanca with Section 12-9A-1tJ of the Zoning Regulations to allow far the interior and exterior remodel of the existing hotel and the construction of the Gore Creek Club, and setting forth details in regard #hereto. (20 rains.} ACTION REQUESTED OF COUNCIL: Review Ordinance No. 10, Series of 1999, which is on far first reading at this evening's meeting. BACKGROUND RATIONALE: On Monday, March 8, 1999, the Town of Vail Planning & Environmental Commission reviewed and recommended approval of the proposed major amendment to Special Development District No.7, The' Marriott, pursuant to section 12-16-6 of the Town of Vail Zoning Regulations. The Planning & Environmen#al Commission's recommendation of approval was based upon the review of the nine design criteria outlined in the staff memorandum. Having reviewed the criteria, the Commission found that, the proposed major amendment to Special Development District No. 7 complies with the nine design criteria outlined in Section 12-9A-8 of the Town of Vail Municipal Code. Additionally, the applicant demonstrated to the satisfaction of the Commission that any adverse effects of the requested deviation from the development standards of the underlying zoning are outweighed by the public benefits provided, The Planning & Environmental Commission's recommendation carried with it twelve conditions of approval. In response to changes made to the plans by the applicant, the Council, on June 22nd, eliminated six of the original conditions, The remaining conditions of approval are found in Section 6, ofi Ordinance No. 10, Series of 1999. nn .IrrnQ 8, 19A9, the Tcwr, of Vail Design Rs~rierr~ Board forwarded its recommendation of approval to the Town Council, The Board's recommendation carried with it six recommendations for the Council's consideration. The Council considered the Board's recommendation an June 22na and will forward direction to the Board as part of the ordinance review process. STAFF RECOMMENDATION: The Community Development Department recommends that the Council approve Ordinance Na. 1l], Series of 1999, as presented at this evening's meeting. VAIL TOWN COUNCIL WORK SESSION TUESDAY, JULY 20, 1999 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOtE: Time of items are approximate, subject to change, and cannot be refied~ upon to determine at what time Council will consider an item, ~ ` 1. Employee Generation Potential Plan. (30 mins.) Nina Timm ACTION REQUESTED OF COUNCIL: Review outlined process and provide direction to staff on going forward. BACKGROUND RATIONALE: On April 13'h Council discussed the key issues for a Town of Vail Employee Generation Ordinance. Council asked staff to return with a process to begin addressing the key questions of an employee generation ordinance. RECOMMENDATION: Please see staff memo. 2. Information Update. (10 mins.) 3. Council Reports. (10 rains.} 4. Other. (10 rains.) 5. Adjournment - 3:00 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 7!27199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, $13199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 813199, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24 hour notification. Please call 479- 2332 voice ar 479-2356 TDD for information. PUBLIC NOTICE VAIL TOWN COUNCIL MEETING SCHEDULE. (as of 7130199) AUGUST, 1999 In an attempt to respond to scheduled meeting demands, as well as adhere to mandated ordinance and charter requirements, Council meetings are scheduled at the following times: EVENING MEETINGS Evening meetings will continue to be held on the first and third Tuesday evenings of each month, starting at 7:00 P.M. These meetings will provide a forum for citizen participation and public audience for conducting regular Council business. WORK SESSIONS Worl< sessions, which are primarily scheduled for Council debate and understanding of issues before the Council, will now be scheduled to begin at 2:00 P.M. {unless otherwise noted) on every Tuesday afternoon. THE AUGUST. 1999. VAIL TOWN COUNCIL MEETING SCHEDULE, IS AS FOLLOWS: Tuesday. August 3, 1999 Work session............ 2:00 P.M. (starting time determined 6y length of agenda) Evening meeting......... 07:00 P.M. Tuesday. Au;~ust 10.1999 Work session............ 2:00 P.M. (starting time determined 6y length of agenda) Tuesday. August 17. 1999 Work 5eSS10n............ 2.:00 P.M. (starting time determined by length of agenda) Evening meeting......... 07:00 P.M. Tuesday. Aus~ust 24, 1999 Work session...,........ 2:00 P.M. (starting time determined by length of agenda) Tuesday. Au>7ust 31, 1999 Work session............ NO MEETING DUE TO 5~ TUESDAY TOWN OF VAIL Pamela A. Brandmeyer Assistant Town Manager Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, JULY 27, 1999 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Time of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. PEClDRB Review. {15 mins.) George Ruttier 2. A work session meeting to continue to discuss a proposal to George Ruttier amend the Town's Public Accommodation Zone District {Chapter Tom Braun 7). The purpose of this meeting is to further inform the Council of the progress of the amendment process to date, to educate the Council on the proposed text amendments, to continue discussions on the amendments and address the questions of the Council identified on July 13~". {30 rains.) ACTION REQUESTED ©F COUNCIL: Engage in a discussion with the applicant, community and staff with regard to the proposal and provide any further direction the Council may have prior to staff preparing an amending ordinance. BACKGROUND RATIONALE: On December 14, 1998, the applicant first appeared before the Planning & Environmental Commission with a request to amend the text of the Town's Public Accommodation Zone District. Since the first meeting, the applicant has participated in 8 additional meetings with the Commission andlor the Town Councii. Over the course of these nine meetings numerous revisions and compromises were made to the original proposal. Many of the revisions were made in direct response to issues and concerns expressed during the work session meetings. On June 28, 1999, the Planning & Environmental Commission held a public hearing for a final review of the proposed amendments. Upon review of the proposal, the Commission voted unanimously to recommend approval of the tex# amendments to the Town Council. On July 13, 1999, the Council held a work session to begin discussions on the proposed text amendments. During the course of the discussions several questions were raised by the Council. These questions are discussed in greater detail in the staff memorandum to the Council dated July 27, 1999. STAFF RECOMMENDATION: The Community Development Departmen# will provide a recommendation at the time of a fins! review on the proposed amendments to the Public Accommodation Zone District. 3. Authorization of In-Kind Services Requested by Westl=est in Bili Brice Accordance with Council's previous direction. {15 rains.) 4. Information Update. {10 rains.) 5. Council Reports. {10 rains.) 6. Other. (10 rains.) 7. Executive Session -Legal Matters. (30 rains.) 8. Adjournment - 4:00 p.m. NOTE UPCOMING MEETING START TIMES BELC)W: (A~.L TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE} THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSfON WILL BE ON TUESDAY, 813!99, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SI=SSION W1LL BE ON TUIESDAY, 8!10!99, BEGINMNG AT 2:04 R.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR hVENING MEETING WILL BE ON TUESDAY, 813199, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24 hour notification. Please call 479- 2332 voice or 479-2356 TDD for information. PUBLIC NOTICE VAIL TOWN COUNCIL MEETING SCHEDULE (as of 7130199) AUGUST, 1999 In an attempt to respond to scheduled meeting demands, as well as adhere to mandated ordinance and charter requirements, Council meetings are scheduled at the following times: EVENING MEETINGS Evening meetings will continue to be held on the first and third Tuesday evenings of each month, starting at 7:00 P.M. These meetings will provide a forum for citizen participation and public audience for conducting regular Council business. WORK SESSIONS Work sessions, which are primarily scheduled for Council debate and understanding of issues before the Council, will now be scheduled to begin at 2:00 P.M. {unless otherwise noted) on every Tuesday afternoon. THE AUGUST. 1999. VAIL TOWN COUNCIL MEETING SCHEDULE IS AS FOLLOWS: Tuesdav. August 3. 1999 Work session............ 2:00 P. M. (starting time determined by length of agenda) Evening meeting......... 07:00 P.M. Tuesdav. August 10. 1999 Work session............ 2:00 P.M. (starting time determined 6y length of agenda) Tuesdav. August 17. 1999 Work session............ 2:00 P.M. (starting time determined 6y length of agenda) Evening meeting......... 07:00 P.M. Tuesdav. Au>7ust 24. 1999 Work session............ 2:00 P.M. (starting time determined by length of agenda) Tuesdav. August 31. 1999 Work session............ NO MEETING DUE TO 5~ TUESDAY TOWN OF VAIL w~,~ Pamela A. Brandmeyer Assistant Town Manager Sign language interpretation available upon request with 24 hour notification. Please ca11479-2332 voice !1r ,0.7Q._?~rF T[1fl f~. iii i~~~ iiiuiiv7~i. VAIL TOWN COUNCIL WORK SESSION TUESDAY, AUGUST 3, 9959 2:E}0 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Time of items are approximate, subject to change, and cannot be relied - ; upon to determine at what time Council will consider an i#em. ~ - - 1. Site Visit to an area of the North Trail Easement located in the Buffehr Creek 5ubdivisian {45 mins.) 2. interview for Two Positions on the Community Task Force. (45 mins.) ACTION REQUESTED OF COUNCIL: Interview the follawirig applicants: Diana Donovan Chris Moffet Kirk Hansen BACKGROUND RATIONALE: Two positions to be filled with terms to begin August 3, 1999 through July 31, 2001. Positions will be appointed at this evening's meeting. 3. Appeal of the PEC approval far a Minor Amendment to the Golden Dominic Mauriella Peak Development Plan to Construct a Ski Tunnel; Tract B, Vail Village 7~h. (5 min.) ACTION REQUESTED OF COUNCIL: The application approval has been withdrawn by the Community Development Department, pending future DRB application. 4. Work session for introduction to the Development Standards Dominic Maurielio Handbook, a compilation of all department regulations and Allison Ochs standards used in the development review process. (20 mins.) ACTION REQUESTED OF COUNCIL: Review the proposed Development Standards Handbook and provide direction to staff. BACKGROUND RATIONALE: The Public Works Department, the Fire Department, and the Community Development Department have been working together to clarify and consolidate the development review process for the Town of Vail. The Development Standards Handbook is the clarification of development standards used by various departments in this process. The #irst draft of the Development Standards Handbook was presented to the Planning and Environmental Commission in the form of a work session at the May 17, 1997 meeting. Subsequently, the Development Standards Handbook was presented to the Planning and Environmental Commission on June 28, 1999 and July 12, 1899. The Development Standards Handbook includes standards on Residential Access, Driveway and Parking; Residen#tal Fire Department Access; Parking Rat Design; Grading Standards; Geologic and Environmental Hazards; Summary of Zoning Regulations; Gross Residential Floor Area Descriptions and Design Review Standards and Guidelines. The majority of the proposal is simply consolidation of existing standards. No changes are proposed to the Design Guidelines, GRFA Chapter, or the Geologic Hazard Standards. STAFF RECOMMENDATION: As this is a work session, na staff recommendation is provided. 5. Ford Park Playground. {20 rains.) Nancy Sweeney Todd Oppenheimer ACTION REQUESTED OF COUNGIL: Todd and Nancy will be presenting options on Robert Tully's designs. Give direction on preferred option of artistic features. B. Information Update, {10 rains.} 7. Council Reports, (90 rains.) 8. Other. (10 rains,) 9. Legal Matters and Land Acquisition (15 rains.) 10. Adjournment -- 5:00 p.m. NOTE UPCOMING MEETING 5TART TIMES BELOW: {ALL T1MES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 8140!99, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WELL BE ON TUESDAY, 8117199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TDWN COUNCIL REGULAR EVENING MEETING WILL BE DN TUE5DAY, 8117!99, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24 hour notification. Please call 479- 2332 voice or 479-2356 TDD for informs#ian, VAlL TOWN COUNCIL WORK SESSION TUESDAY, AUGUST 40, 4999 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Time of items are approximate, subject to change, and candot be relied . upon to determine at what time Council will consider an, item. 1. PEC/DRB Report. {15 mins.} George Ruther 2. Discussion of Newly Farmed Vail Chamber of Commerce. ' Joe Staufer {20 mins.} 3. Employee Generation. {20 mins.} Nina Timm ACTION REQUESTED OF COUNCIL: Review and provide input to staff on agenda for meetings with the business community to discuss employee generation. BACKGROUND RATIONALE: On July 20, 9999 Council di~-ec#ed staff to create an agenda for meetings with the business community to discuss Employee Generation. Staff will be presenting a power point presentation to Council as if the meeting was being held with the business community. STAFF RECOMMENDATION: There is no staff recommendation at this time. 4. PA Text Amendments {30 rains.) George Ruther 5. Review Staff Recommendations for Improving the Commercial Russell Forrest and Multi-family Development Review Process. (30 rains.) ACTION REQUESTED OF COUNCIL: Review and provide input to staff on the recommendations. BACKGROUND RATIONALE: The purpose of this review of the commercial and the multi-family review process is to clearly ;~ - delineate the current process for large scale commercial and multi family development and to identify opportunities to improve the process. Staff would like to recommend several actions, primarily administrative in nature, to improve the process for the community and the applicant. Staff has discussed these recommendations with both the PEC and DRB and they have indicated that they support these administrative changes. STAFF RECOMMENDATION: Approve the staff recommendations for improving the commercial and multi-family development nrnc?~G_ 6. A work session meeting to continue to discuss a proposal to George Ruther amend the Town`s Public Accommodation Zane District {Chapter Tam Braun 7}. The purpose of this meeting is to further inform the Council of the progress of the amendment process to date, to educate the Council an the proposed text amendments, #o continue discussions on the amendments and address the questions of the Council identified on July 13th and July 27`h. {30 rains.) ACTION RECIUESTED OF COUNCIL: Engage. in a discussion with the applicant, community and staff with regard to the proposal and provide any fur#her direction the Council may have prior to staff preparing an amending ordinance. BACKGROUND RATIONALE: On December 14, 1998, the applicant first appeared before the Planning & Environmental Commission with a request to amend the text of the Town's Public Accommodation Zane District. Since the first meeting, the applicant has participated in 8 additional meetings with the Commission andlor the Town Council. Over the course of these. nine meetings numerous revisions and compromises were made to the original proposal. Many of the revisions were made in direct response to issues and concerns expressed during the work 5eS5ion meetings. On June 28, 1999, the Planning & Environmental Commission held a public hearing for a final review of the proposed amendments. Upon review of the proposal, the Commission voted unanimously to recommend approval of the text amendments to the Town Council. On Jufy 13, 1999, the Council held a work session to begin discussions en tine proposed text amendments. During the course of the discussions several questions were raised by the Council. These questions were discussed in greater detail in the staff memorandum to the Council dated July 27, 1999. On July 27, 1999, the Council again held a work session meeting to discuss the proposed amendments to the land use regulations for the public Accommodation Zone District. A summary of the meeting is outlined in the staff memorandum to the Council dated August 14, 1999. STAFF RECOMMENDATION: The Community i]eveiopment Department will provide a recommendation at the time of a final review on the proposed amendments to the Public Accommodation Zone District. 7. Information Update.. (10 mins.) $• Council Reports, (14 mins.} 9, Other. (14 mins.) 14. Adjournment - 5:05 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 8117199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS.. , y,.. ,.. THE 1=0LLOWING VAIL TOWN COUNCIL Ri=GULAR WORK SE55tON WILL BE ON TUI=SDAY, 8124!99, BEGINNING AT 2:00 P.M, IN TOV COUNCIL CHAMBERS. T.IE ;'.E~;''~;;t-. Tv'r"~'ty C©iitiClL Fci=i~ULAk i=1/i';1VIN(.7 111lEETING WILL BE ON TUESDAY, 8117!99, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24 hour notification. Please call 479- 2332 voice ar 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, AUGUST 17, 1999 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Time of Items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an Item. 1. Pine Beetle Update by U.S. Forest Service. {30 rains.) Bill Wood Ray Mask 2. Vail Valley Marketing Board Summer 2000 Presentation. {1 hr.} Ross Boyle 3. Discussion of Art Component within Ford Park Playground Todd Oppenheimer Project. {20 rains.} Nancy Sweeney ACTION REQUESTED OF COUNCIL: Decision regarding whether to include an art component or not, and if so, is the pair of carved stone birds proposed by Robert Tully acceptable. BACKGROUND RATIONALE: Previously, through Council direction, staff brought forward recommendations for art components within Ford Park playground. Based on Counci{ comments staff has modified the recommendation (eliminating stone benches} to include only the two carved stone birds proposed by Robert Tully. RECOMMENDATION: Approve art component for inclusion in the playground project. Approve pair of carved stone birds by Robert Tully. 4. Design of ArosalGarmisch Park. {20 rains.} Todd Oppenheimer Paul Kunn, Winston ACTION REQUESTED OF COUNCIL: Approval of design, Associates direction to proceed with construction, documents and bidding. BACKGROUND RATIONALE: ArosalGarmisch park, Wes# Vail is a neighborhood park facility which shares a site with the affordable housing project. The presented design incorporates elements required by neighborhood and approvals by DRB and PEC. RECOMMENDATION: Approval. 5. Discussion of Ordinance No. 20, Series of 1999, first reading of an Tom Moorhead Ordinance to Provide For The Regulation Of Newsracks Located George Rather On Public Property And Design Review Guidelines For Newsracks Suzanne 5ilverthorn Located On Private Property Within Certain Designated Areas Of Todd Oppenheimer Vail Village And Lionshead. {~45 rains.) ACTION REQUESTED OF COUNCIL: Review Ordinance No. 20, Series of 1999 which is scheduled for first reading at this evening's meeting. BACKGROUND RATIONALE: Town staff has been working with newspaper publishers and distributors to develop a comprehensive program for newspaper distribution in the Village and Lionshead. An ordinance has been developed which will establish this program. There will be 36 cabinets construcked by the Tawn which will provide a total of 204 distributions sites throughout the Village and Lionshead. Each cabinet will be located in the public right-of-way so that it will net interfere with the free flow of pedestrian and vehicular traffic. There has also been established in the criteria the assurance that emergency services, maintenance and other public safety and health issues will not be disrup#ed. The cost of the cabinets will be recovered from the distributors over a ten year period of time. Though costs are not final, it appears that the annual reimbursement will be approximately $65.00 per year. The location of the distributors in the various sites and within the cabinet have been accomplished through personal selection and by lottery. It is planned that the cabinets will be put in place in an installation sequence which will be begin in the Village in September, 1999 and continue through August, 2000. 6. Information Update --Community Facilities. (10 rains.) 7. Council Reports. {10 rains.} 8. Other. (10 rains.} 9. Executive Session -Berry Creek 5th Filing Sales Negotiations Rab Ford (10 rains.) 10. Adjournment - 5:35 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK 5ES5ION WILL BE DN TUESDAY, $124199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL. BE ON TUESDAY, 917!99, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 917199, BEGINNING AT 7:00 P.M. 1N TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24 hour nokitieation. Please call 479- 2332 voice or 479-2355 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, AUGUST 97, 9999 2:00 P.M. AT TOV COUNCIL CHAMBERS (REVISED $1'17!99} AGENDA NOTE: Time of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an .item. 1. Pine Beetle Update by U.S. Forest Service. (30 rains.) Bill Wood Roy Mask 2. Vail Valley Marketing Board Summer 2DDD Presentation. (1 hr.) Rvss Boyle 3. Discussion of Art Component within Ford Park Playground Todd Oppenheimer Project. (20 rains.) Nancy Sweeney ACTION REQUESTED OF COUNCIL: Decision regarding whether to include an art component or not, and if so, is the pair of carved stone birds proposed by Robert Tully acceptable. BACKGROUND RATIONALE: Previously, through Council direction, staff brought forward recomrrrendations for art components within Ford Park playground. Based on Council comments staff has modified the recommendation (eliminating stone benches) tv include only the two carved stone birds proposed by Robert Tully. RECOMMENDATION: Approve art component for inclusion in the playground project. Approve pair of carved stone birds by Robert Tully. 4. Design of ArosalGarmisch Park. (20 rains.) Todd Oppenheimer Paul Kunn, Winston ACTION REQUESTED OF COUNCIL: Approval of design, Associates direction to proceed with construction, documents and bidding. BACKGROUND RATIONALE: Arosa/Garmisch park, West Vail is a neighborhood park facility which shares a site with the affordable housing project. The presented design incorporates elements required by neighborhood and approvals by DRB and PEC. RECOMMENDATION: Approval. 5. Discussion of Ordinance No. 2D, Series of 1999, first reading of an Tam Moorhead Ordinance to Provide For The Regulation Of Newsracks Located George Ruther On Public Property And Design Review"Guidelines For Newsracks Suzanne Silverthorn Located On Private Property Within Certain Designated Areas Of Todd Oppenheimer Vail Village And l.innshe2d. (4S rains.) ACTION REQUESTED OF COUNCIL: Review Ordinance No. 2D, Series of 1999 which is scheduled fvr first reading at this evening's meeting. BACKGROUND RATIONALE: Town staff has been working with newspaper publishers and distributors to develop a comprehensive program for newspaper distribution in the Village and Lionshead. An ordinance has been developed which will establish this program. There will be 36 cabinets constructed by the Town which will provide a total of 20~ distributions sites throughout the Village and I_ionshead. Each cabinet will be located in the public right-af-way sa that it will not interfere with the free flow of .pedestrian and vehicular traffic. There has also been established in the criteria the assurance that emergency services, maintenance and other public safety and health issues wilt not be disrupted. The cost of the cabinets will be recovered from the distributors- over aten year period of time. Though costs are not final, it appears that the annual reimbursement will be approximately ' $65.00 per year. The location of the distributors in the various sites and within the cabinet have been accomplished through personas selection and by lottery. i# is planned that the cabinets will be pu# in place in an installation sequence which will be begin in the Village in September, 1999 and continue through August, 2000. 6. Information Update - (10 mins.} 7. Council Reports. (10 mins.) 8. Other. (10 rains.} 9. Executive Session --Berry Creek 5'" Filing Sales Negotiations Rab Fard (10 rains.) 10. Adjournment - 5:35 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALI_ TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE} THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 8124199, BEGINNING AT 2:0~ P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL Ri=GULAR WORK SI=SSION WILL BE ON TUESDAY, 817199, BEGINNING AT 2:DO P.M. IN TOV COUNCIL CHAMl:3ERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 917199, BEGINNING AT 7;OQ P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24 hour natification• Please call 479- 2332 voice or 479-2356 TI]D for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, AUGUST 24, 1999 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Time of items are approximate, subject to change, and cannot be relied- - upon to de#ermine at what time Council wilt consider an item. - ~ .~ - 1. Discussion of Berry Creek 5th Filing. (10 mins.) Merv Lapin 2. A work session meeting to continue to discuss a proposal to George Ruttier amend the Town's Public Accommodation Zone District (Chapter Tom Braun 7). The purpose ofi this meeting is to further inform the Council of the progress of the amendment process to date, to educate the Council on the proposed text amendments, to continue discussions an the amendments and address the questions of the Council identified during previous meetings. (30 mins.) ACTION REQUESTED OiF COUNCIL: Engage in a discussion with the applicant, community and the staff with regard to the proposal and provide any further direction the Council may have prior to staff preparing an amending ordinance. BACKGROUND RATIONALE: On December 14, 1998, the applicant first appeared before the Planning & Environmental Commission with a request to amend the text of the Town's Public Accommodation Zone District. Since the first meeting, the applicant. has participated in 8 additional meetings with the- Commissian andlor the Town Council. Over the course of these nine meetings numerous revisions and compromises were made to the original proposal. Many of the revisions were made in direck response to issues and concerns expressed during the work session meetings. On June 28, 1999, the Planning & Environmental Commission held a public hearing for a final review of the proposed amendments. Upon review of the proposal, the Commission voted unanimously to recommend approval of the text amendments to the Town Council. On July 13, 1999, the Council held a work session to begin discussions on the' proposed text amendments. During the course of the discussions several questions were raised by the Council. These questions were discussed in greater de#ail in the staff memorandum to the Council da#ed July 27, 1999. On July 27, 1999, the Council again held a work session meeting to discuss the proposed amendments to the land use regulations for the Public Accommodation Zone District. On August 1 p, 1999, the applicant again; appeared bcfara the ~'cil Town Council far a work session meeting. During the work session Council members expressed concerns far possible implications of the amended definition of "lodge", requested additional information of parking requirement options, and questioned the effectiveness of utilizing the Vail Village Master Plan to implement the proposed amendments. Pending the outcome of the August 24th work session meeting, staff anticipates presenting an ordinance to Council for the proposed amendments on Tuesday, September 21, 1999. 5TAFF RECOMMENDATION; The Community Development Department will provide a recommendation at the time of a final review on the proposed amendments to the Pubiic Accommodation Zane District. 3. 2nd Quarter i=financial Report. (15 mins.) Steve Thompson 4. Site visit and preliminary joint work session discussion wi#h - George Rather PEC and DRB regarding the future redevelopment of the Vail Tim Losa of Village Inn. (1 hr., 30 mins.} Zehren & Associates ACTION REQUESTEl3 OF' COUNCIL: Engage in a dialogue with the Design Review Board, Planning & Environmental Commission, the applicant and the staff regarding the future redevelopment of the Vail Village Inn. BACKGROUND RATIONALE; On January 26, 1999., the applicant appeared before the Vail Town Council for a work session to discuss the first reading of an ordinance to amend Special Development District #6 to allow for the redevelopment of the Vail Village Inn. During the discussion, the Council expressed their dissatisfaction with the proposed amendment and suggested the applicant schedule a future work session with the Council to discussion their concerns with the proposal. !n response to the dissatisfaction expressed by Council the applicant has proposed revisions to the original proposal. The revisions to the plans are outlined in the staff memorandum to the "Vail Town Council, Planning & Environmental Commission and the Design Review Board", dated August 24, 1999, STAFF RECOMMENDATION: Engage in a discussion with the applicant and provide direction to the applicant on a recommended course of action. 5. PECIDRB Report. (15 mins.) George Rather 6. Information Update. (10 mins.) 7. Council Reports. (10 mins.) 8. Other. (10 mins.) 9. Executive Session - Legal Matters (30 mins.) 10. Adjournment - 6:10 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSIDN WILL BE ON TUESDAY, 917199, BEGINNING AT 2:OD P.M. IN TOV COUNCIL, CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR'NORK SESSION WILL BE ON TUESDAY, 9!'!4199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 9!7199, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24 hour notification. Please call 479- 2332 voice or 479-2358 TDD for information. VAiL TOWN COUNCIL WORK SESSION TUESDAY, AUGUST 24, 1998 2.00 P.M. AT TOV COUNCIL CHAMBERS ' IS~V iS~ ~~Ca ~~ ~ 'l i ~ _. ~ ~. NOTE: Time of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Discussion of Berry Creek 5t" Filing. (10 mins.) Merv Lapin 2. A work session meeting to continue to discuss a proposal to George Ruther amend the Town's Public Accommodation Zone District (Chapter Tom Braun 7). The purpose of this meeting is to further inform the Council of the progress of the amendment process to date, to educate the Council on the proposed text amendments, to continue discussions on the amendments and address the questions of the Counci! identified during previous meetings. (34 rains.) ACTION REQUESTED OF COUNCIL: Engage in a discussion with the applicant, community and the staff with regard to the proposal and provide any further direction the Council may have prior to staff preparing an amending ordinance. BACKGROUND RATIONALE: On December 14, 1998, the applicant fiirst appeared before the Planning & Environmental Commission with a request to amend the text of the Town's Public Accommodation Zone District. Since the first meeting, the applicant has participated in 8 additional meetings with the Commission andlor the Town Council. Over the course of these nine meetings numerous revisions and compromises were made to the original proposal. Many of the revisions were made in direct response to issues and concerns expressed duri~ig the work session meetings. On June 28, 1999, the Planning & Environmental Commission held a public hearing for a final review of the proposed amendments. Upon review of the proposal, the Commission voted unanimously to recommend approval of the text amendments to the Town Council. On July 13, 1999, the Council held a work session to begin discussions on the proposed text amendments. During the course of the discussions several questions were raised by the Council. These questions were discussed in greater detail in the staff memorandum to the Council dated July 27, 1999. On July 27, 1999, the Council again held a work session meeting to discuss the proposed amendments to the land use regulations for the Public Accommodation Zone District. On August 10, 1999, the applicant again appeared before the Vail Town Counci[ for a work session meeting. During the work session Council members expressed concerns for possible implications of the amended definition of "lodge", requested additional information of parking requirement options, and questioned the effectiveness of utilizing the Vail Village Master Plan to implement the proposed amendments. Pending the outcome of the August 24t" work session meeting, staff anticipates presenting an ordinance to Council for the proposed amendments on Tuesday, September 21, 1999. STAFF RECOMMENDATION: The Community Development Department will provide a recommendation at the time of a final review an the proposed amendments to the Public Accommodation Zone District. 3. Community Facilities Update. (30 mins.} Russ Forrest 4, Site visit and preliminary joint work session discussion with George Ruther PEC and DRB regarding the future redevelopment of the Vail Tim Losa of Village lnn. {1 hr., 30 rains.} Zehren & Associates ACTION REQUESTED OF COUNCIL: Engage in a dialogue with the Design Review Board, Planning & Environmental Commission, the applicant and the staff regarding the future redevelopment of the Vail Village Inn. BACKGROUND RATIONALE: On January 26, 1999, the applicant appeared befiore the Vail Town Council for a work session to discuss the first reading of an ordinance to amend Special Development District #6 to allow for the redevelopment of the Vail Village Inn. During the discussion, the Council expressed their dissatisfaction with the proposed amendment and suggested the applicant schedule a future work session with the Council to discussion their concerns with the proposal. In response to the dissatisfaction expressed by Council the applicant has proposed revisions to the original proposal. The revisions to the plans are outiined in the staff memorandum to the "Vai! Town Council, Planning & Environmental Commission and the Design Review Board", dated August 24, 1999. STAFF RECOMMENDATION: Engage in a discussion with the applicant and provide direction to the applicant an a recommended course of action. 5 2~d Quarter Financial Report. {15 rains.) Steve Thompson g, PECIDRB Report. {15 rains.) George Ruther 7, Information Update. {10 rains.} g. Council Reports. {10 rains.} g. Other. (1D rains.} 10. Adjournment - 5:40 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 9!7199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BIE ON TUESDAY, 9114199, BEGINMNG AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 917199, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24 hour notification. Please call 479- 2332 voice or 479-2356 TDD for information. PUBLIC NOTICE VAIL TOWN COUNCIL MEETINGS Tuesday. August 31. 1999 Work session .............. NO MEETING DUE TO 5~ TUESDAY OF MONTH Sign language interpretation available upon request with 24 hour notif[cation. Please call 479-2332 voice or 479-2356 'fDD for information. PUBLIC NOTICE VAIL TOWN COUNCIL MEETING SCHEDULE {as of 913199) SEPTEMBER, 1999 In an attempt to respond to scheduled meeting demands, as well as adhere to mandated ordinance and charter requirements, Council meetings are scheduled at the following times: EVENING MEETINGS Evening meetings will continue to be held on the first and third Tuesday evenings of each month, starting at 7:00 P.M. These meetings will provide a forum for citizen participation and public audience for conducting regular Council business. WORK SESSIONS Work sessions, which are primarily scheduled for Council debate and understanding of issues before the Council, will now be scheduled to begin at 2:04 P.M. (unless otherwise noted) on every Tuesday afternoon. THE SEPTEMBER. 1999. VAIL TOWN COUNCIL MEETING SCHEDULE IS AS FOLLOWS: Tuesdav. September 7, 1999 WOrk SeSSIOn............ 2:00 P.M. (starting time determined 6y length of agenda) Evening meeting......... 07:00 P.M. Tuesdav. September 14. 1999 Work SeSSIOn............ 2:00 P.M. (starting time determined by length of agenda) Tuesdav. September 21. 1999 WOrk SeSSlon............ 2:00 P.M. (starting time determined by length of agenda} Evening meeting......... 07:00 P.M. Tuesdav. September 28. 1999 WOrk SeSSion............ 2.:00 P.M. (starting time determined by length of agenda} TOWN OF VAIL ~~~~~~~~ Pamela A. Brandmeyer Assistant Town Manager Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-235fi TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, SEPTEBMER 7, 1999 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Time of items are approximate, subjec# to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Site visit and appeal of the Design Review Board's (DRB) August Brent Wilson 4th approval of the proposed McKibben residence remodel located at 5t]95 Main Gore Drive 1 Lot 28, Vail Meadows Filing #1. (45 mins.) ACTION REQUESTED OF COUNCIL: Uphold, Uphold with modifications, or Overturn the Design Review Board's decision. . BACKGROUND RATIONALE: The appellants, Christine and Bill Walker, are the owners of the adjoining duplex unit. They believe the DRB's decision on the above-referenced approval stands in violation of Section 12-11-5 (I), Town of Vail Code ("Design Review"). Specifically, this code section requires that duplex development be designed in an architecturally integrated structure with a unified site development. The DRB found that the McKibben remodel proposal met the intent of this code requirement and voted ~-1 (Bill Pierce opposed to approve the application with a condition that aB materials and colors used wilt match the existing residence. The appellants' statement is attached for reference. STAFF RECOMMENDATION: Staff recommends that the Council uphold the Design Review Board's conditional approval of this application. 2. Lodging Quality Initiative Request for 1999 Funding. (15 mins.) Frank Johnson 3. DRB Report. (15 mins.) Brent Wilson Allison Ochs 4. Discussion of Ordinance Na. 23, Series of 1999, an ordinance Russ Forrest amending Chapter 7, Section 12, Public Accommodation Zone Tom Braun District, Chapter 2~, Section 12 Definition and Chapter 1D, Section 12 of the Town of Vail Zoning Regulations to allow for text amendments to the devebpment standards prescribed for the Public Accommodation Zone District; providing definitions of "Fractional Fee Club Unit", "Lodge", and "Substantial Off-site Impact"; revising the parking requirement calculation for a fractional #ee club unit; and setting forth details in regard thereto. A draft copy of Ordinance No. 23, Series of 1999, has been attached for reference. (20 mins.) ACTION REQUESTED OF COUNCIL: Review and Discuss Ordinance No. 23, Series of 1999, scheduled for first reading at this evening's meeting. BACKGROUND RATIONALE: On Monday, June 28, 1999, the Town of Vail Planning & Environmental Commission reviewed and recommended approval of the proposed text amendments to the Town of Vail Zoning Regulations, pursuant to Chapter 3, Section 12 of the Town Code. The Planning & Environmental Commission's recommendation of approval was based upon the review of the proposed amendments outlined in the staff memorandum and input and testimony taken during the public hearing process. Having reviewed the amendments, the Commission found, "that the proposed development standards further the development objectives of the Town, that the proposed development standards are in keeping with the purpose and intent of the Public Accommodation Zane District, and that the interests of- the community are being met by the adoption and implementation, of the proposed development standards and the revised development review process." STAt=F RECOMMENDATION: The Community Development Department recommends that the Council approve Ordinance No. 23, Series of 1999, as presented. 5. Discussion of Ordinance No. 22, Series of 1999, an ordinance Allison Ochs amending Title 12 Zoning and Title 13 Subdivisions of the Town of Vail Code, and creating a new Title 14, Development Standards, providing far the establishment of development standards for property in the Town of Vail and providing for the adoption by reference the Town of Vail Development Standards Handbook. {10 rains.} ACTION REQUEyTED OF COUNCIL: Review and Discuss Ordinance No. 22, Series of 1999, which is an first reading at this evening's meeting. BACKGROUND RATIONALE: The Public Works Department, the Fire Department, and the Community Development Department have been working together to clarify and consolidate the development review process for the Town of Vail. The Development Standards Handbook is the clarification of development standards used by various departments in this process. The Development Standards Handbook includes standards an Residentia{ Access, Driveway and Parking; Residentia! l=ire Department Access; Parking Lot Design; Grading Standards; Geologic and Environmental Hazards; Summary of Zoning Regulations; Gross Residential Floor Area Descriptions and Design Review Standards and Guidelines. Council was introduced to the Development Standards Handbook at the August 3, 1999 work session. 8. information Update. {10 rains.} 7. Council Reports. (1t) rains.) 8. Other. (10 rains.) 9. Adjournment - 4:15 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WOI;cK SE55iON WILL BE ON TUESDAY, 9114199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE !FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 9121199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WELL BE ON TUESDAY, 912'!!99, BEGINNING AT 7;00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24 hour notification. Please call 479- 2332 voice or 479-2358 TDD far information, VAIL TOWN COUNCIL WORK SESSION TUESDAY, SEPTEBMER 14, 1999 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Time of items are approximate, subject to change, and cannot be relied upon to determine at what #ime Council will consider an item. 1. PEC Review. (15 rains.} Bren# Wilson Allison Ochs 2. 2000 Council Contribu#ions. {1 hr.) Steve Thompson 3. Final Operating and Capital Budget Review. {1 hr.) Steve Thompson 4. Information Update. {1D mins.} 5. Council Reports. (10 mins.) 6. Other. (10 mins.) 7. Adjournment - 4:45 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL 13E ON TUESDAY, 9121199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR- WORK SESSION WILL BE ON TUESDAY, 9128199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 9121199, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24 hour notification. Please call 479- 2332 voice or 479-2356 TDD for information. VAlL TOWN COUNCIL WORK SESSION TUESDAY, SEPTEBMER 21, 1999 Z:QO P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Time of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Al Bosworth - 15 Year Anniversary. (5 mins.) 2. Elaine Turnbull --10 Year Anniversary. (5 rains.) 3. Discussion of Ordinance No. 24, Series Of 9999, An Ordinance Dominic Mauriello Amending Title 12, Zoning Regulations, By Adding A New Zone District As Chapter 9d: Affordable Housing District And Providing 1=or Special Provisions. (45 rains.) ACTION REQUESTED OF COUNCIL: Review and discuss Ordinance No. 24, Series of 1999, which will be read at this evening's meeting. BACKGROUND RATIONALE: On June 15, 1999 the Community Development Department presented to the Tawn Council a proposal to create a new Affordable Housing zone district, which would be a district similar to the GU zone district in that the development standards would be prescribed by the PEC. The PEC reviewed the proposal at a work session on August 23, 1999 and gave the general direction that the new district was needed. One PEC member suggested that the district depart firam the General Use district format and have specific development standards created. Staff has drafted a proposal for a new zone district targeted at employee housing. The proposal would be to establish a zone district that could be applied to properties ensuring that once developed, they remain as employee housing in perpetuity. This could be applied to existing projects {i.e., Red Sandstone} as well as future projects (i.e., Mt. Bell site). The proposed district was modeled after the General Use zone district which lists all uses as conditional uses and requiring the PEC to set the development standards for the project. The proposal deviates slightly from the GU district format by establishing setback requirements {20'), a site coverage limitation (55%}, and a landscape area minimum {30%}, which are consistent with the High Density Multiple zone district. All projects would be subject to review and approval through a PEC review process. Additionally, free-market dwelling units have been added as a conditional use in the zone district subject to criteria. The criteria include provisions that free-market units are provided only to help subsidize the creation of employee housing units, that they are secondary to the employee housing, ar~d that they are developed in conjunction with employee housing. The proposed code section is attached. 4. ^RB Review. (15 rains.) Brent Wilson Allison Ochs 5. Continue 2000 Council Contributions. (30 mins.) Christine Stouder Pam Brandmeyer There remain 4 items to be discussed by Council: 1) 12 days ice time at the Dobson Arena by Vail Junior Hockey Club. Jim Heber has confirmed the foifowing days use in 1999: pER THE CONTRACT March 15-December 15 20 days available December 16-March 14 10 days available 1999 {previously approved or now being requested) Ski Club Vail Turn It Up party Chamber Community Mixer Vail Junior Hockey Club (VJHC) 15 DAYS TOTAL USE IN 1999 2000 Current Requests 4 days (October 28-31, 1999) 1 day (if it can be scheduled w/VRD} 1 day (currently scheduled for December 3, 1999 -open to any community resident) 9 days (not requested previously by VJHC but approved by Jim Heber 9116199 @ $500lday, to be used the first three weekends in November, 1999) Ski Club Vaii 4 days (Halloween ski swap, Turn It Up party 1 day Ghamber Community Mixer 1 day Vail Junior Hockey Club 3 days (April) 9 days {November) 18 DAYS TOTAL. USE 1N 2000 5TAFF RECOMMENDATION: Approve ice time based on availability wIVRD. 2) $7,200 request by Turn It Up for a party plus use of 1 day at Dobson STAFF RECOMMENDATION: f=und the 1999 request, if Council chooses to do so, out of 1999 Council Contingency funds (accounting of that fund is attached). With $25,642 remaining in this calendar year, the Council contingency fund balance would be reduced to $18,442. Approve 1 day at Dobson for the party. !n re; to the year 200D request, approve up to $7,000 for Turn It Up. This will place their request for funding into the appropriate annual Council contribution discussion. 3) $105,984 request by the Vail Valley Tourism and Convention Bureau for the Lodging Quality Initiative. 5TAFF RECOMMENDATION: Because this is a ONE TIME ALLOCATION, staff recommends funding the full amount out of the Capital Projects Fund. 4) A request for 20 parking passes by the Vail Alpine Garden Foundation. STAFF RECOMMEN©ATION: Ry Southard, Executive Director far the VAGF, indicates the parking pass request is far WestFest. Staff would recommend denial of this request. Please see Ry's explanation in the packet. 6. Request far Funding for year 2000 by Vail Community Chamber. Joe Staufer {5 rains.} T. Channel 5 Funding Request. {5 rains.) Ludwig Kurz 8. Information Update. {10 rains.) g. Council Reports. (10 rains.) 10. Other. {10 rains.) 11. Adjournment - 4:20 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 9128199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING.VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 1015199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 1015199, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24 hour notification. Please call 479- 2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, SEPTEMBER 2$, 1999 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Time of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. PEC Report. {15 mins.) Brent Wilson Allison Ochs 2. Consideration of Eagle County offer to purchase Berry Creek 5t''. Tom Moorhead (1 hr.) ACTION REQUESTED OF COUNCIL: Provide direction to Eagle County Recreation Authority representative. BACKGROUND RATIONALE: On September 10, 1999, Eagle County tendered an offer to the Eagle County Recreation Authority to purchase the Berry Creek 5t~' property. The offer is to pay $2 million, and as an additional provision, to accept assignment of the Intergovernmental Agreement with the School District and fulfill ail commitments made therein by the Eagle County Recreation Authority. The Recreation Authority, at its meeting on September 17, 1999, considered the offer, which by ifs terms was to expire on September 17~' at 5:00 p.m. Several amendments to the offer were proposed but failed to gain the required number of votes of a majority of the membership that constitutes no less than 66% of the Authority's ownership. The Eagle County Recreation authority on September 10, 1999, agreed to accept the offer from the Upper Eagle Regional Wa#er Authority to purchase Tract D of the Berry Creek 5~h for the purchase price of $479,500.00. This will constitute a counter- proposal to the County's offer which was to buy the totality of the Berry Creek 5cn Filing owned by the Authority. Ludwig Kurz, on behalf of the Town of Vail and consistent with a memorandum to the Eagle County Recreation Authority from Bob McLaurin, moved that the sale to Eagle County be conditioned upon Eagle County's acceptance of the Affordable Housing Memorandum developed by the Eagle County Recreation Authority Affordable Housing Subcommittee. This motion failed to receive the required number of votes for passage. Upon failure to receive sufficient votes for acceptance or amendments of the Eagle County offer, a motion was made and adopted to required that the County extend the acceptance deadline date ?nd time of the offer. On September 20, 1999, the County Commissioners agreed to extend their offer until October 8, 1999. The purpose of this agenda item is to further discuss the Town of Vail position regarding Eagle County's offer to purchase the Berry Creek 5t~'. 3, Final Review of Capital, RETT and Operating Budgets. (1 hr.) Steve Thompson This will be the final review of the adjustments to the 2000 budget before first reading on October 5th. 4. A discussion of the conclusionslfindings of the Town's ~ 999 Core Brent Wilson Area Parking Analysis. (30 mins.} Felsburg, Halt & Ullevig, consultant ACTIDN REQUESTED OF GOUNCIL: Engage in a discussion with the consultant and staff regarding the study and provide any further direction the Council may have prior to staff preparing potential amendments to the Town's parking regulations. BACKGROUND RATIONALE: In June of this year, the Town mired the firm of Felsburg, Holt &Ullevig to conduct an in-depth analysis of parking generation in Veil's commercial core areas. The primary purpose of the study was to determine the influence of external factors (mixed uses, transit/pedestrian trips, hourly variations in business activity) an parking generation. Currently, the Town's parking regulations do not account for these factors and assess parking requirements strictly by land use type and square footage. Given the inability of many properties in Vaii Village and Lionshead to provide on-site parking and the Town's $17,917 per space parking pay-in-lieu fee, staff realized a need to produce a more realistic assessment of parking generation in these areas. Over the past three months, the consultant examined data involving a number of factors influencing parking generation in Vail. Skier visits, parking structure transactions, land uses per square foot, parking turnover ratios (length of stay}, and traffic (automobile, transit and pedestrian} counts were referenced and incorporated into a model. This model was used to develop a more comprehensive assessment of parking generation in the Town's commercial core areas. STAFF RECOMMENDATION: The Community Development Department will provide a recommendation at the time of a final review on the proposed amendments to the Town's parking regulations. 5. Y2K Preparedness. (15 mins.) Pam Brandmeyer Steve Thompson ACTION REQUESTED OF COUNCIL; Staff has prepared a Joe Russell memo with options for town essential services requirements in the case of an emergency, as well as an option for a shelter within the Town of Vaif boundaries to complement the Eagle County Emergency Management Office efforts. STAFF RECOMMENDATION: At a minimum, staff recommends approval of up to $10,000 to complete: Re-wiring of the Police Department generator to provide heat and lighting in the police department building only, thus ensuring regional dispatching effectiveness without interruption. $5,oao Re-wiring the discarded police department generator to the east end of the Town Shops to ensure operational gas pumps and heat and lights in the bus hams. $5,aao !f Council wishes to provide shelter space to families of critical employees andlor limited facilities to residents and guests during this time frame, an additional $20,000 would be required to purchase and wire an additional generator. 6. Informatio>~ Update. (10 mins.} 7. Council Reports. (10 mins.} 8. Other. (10 mins.) 9. Executive Session. (15 mins.) 10. Adjournment - 5:45 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (AI_i_ TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) ~' THE NEXT VAiL TOWN COUNCLf_ REGULAR WORK SESSION WILL BE ON TUESDAY, 101x199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SE5510N WILL BE ON TUESDAY, 10112199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 1015199, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24 hoar notificakion. Please call 479- 2332 voice or 479-2356 TDa for information. PUBLIC NOTICE VAIL TOWN COUNCIL MEETING SCHEDULE (as of 10/1/99) OCTOBER, 1999 In an attempt to respond to scheduled meeting demands, as well as adhere to mandated ordinance and charter requirements, Council meetings are scheduled at the following times: EVENING MEETINGS Evening meetings will continue to be held on the first and third Tuesday evenings of each month, starting at 7:00 P.M. These meetings will provide a forum for citizen participation and public audience for conducting regular Council business. WORK SESSIONS Work sessions, which are primarily scheduled for Council debate and understanding of issues before the Council, will now be scheduled to begin at 2:00 P.M. (unless otherwise noted} on every Tuesday afternoon. THE OCTOBER, 1999. VAIL TOWN COUNCIL MEETING SCHEDULE IS AS FOLLOWS: Tuesdav, October 5, 1999 Work session............ 2:44 P.M. {starting time determined by length of agenda) Evening meeting.,....... 07:00 P.M. Tuesdav. October 12. 1999 WOTk SeSSlOr1............ 2:04 P.M. {starting time determined by Length of agenda) Tuesdav. October 19. 1999 Work session............ 2:00 P.M. {starting time determined by length of agenda) Evening nrteeting......... 07:00 P.M. Tuesdav, October 26, 1999 WOTk SeSSlOn............ 2:44 P.M. (starting time determined by iength of agenda) TOWN OF VAIL Pamela A. Brandmeyer Assistant Tawn Manager Sign language interpretation available upon request with 24 hour notificafion. Please call 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL 1NORK SESSION TUESDAY, OCTOBER 5, '1999 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Time of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Clarification and potential changes to the Town of Vail Employee Nina Timm Housing Guidelines. (45 mins.) ACTION REQUESTED OF COUNCIL: Discuss specific issues in the Employee Housing Guidelines and provide staff with direction on changes. BACKGROUND RATIONALE: In the course of the past year the housing division has conducted numerous housing lotteries which have illuminated certain issues that need further clarification in the Employee Housing Guidelines. Also, staff has been asked by some members of the community to ask Council to look at changing certain aspects of the Employee Housing Guidelines. 2. A request for a work session for amendments to Title 12, Zoning Dominic Mauriello with respect to Employee Housing Unit Standards, Minimum Lot Size Requirements in the PrimarylSecondary and Two-Family Residential Zone Districts and Site Coverage Standards. (45 mins.) ACTION REQUESTED OF COUNCIL: Work session - No action requested of Town Council. BACKGROUND RATIONALE: On June 15, 1999 the Community Development Department presented to the Town Council some potential revisions to the Town Code having impact on the provision of employee hauling in the Town's duplex zone districts, Two-Family Residential and Two-Family PrimarylSecondary Residentia{. The Town Council gave staff the direction to move forward with the concepts presented. The PEC provided its final recommendation of approval on the proposed amendments an September 27, 1999. The proposal was also reviewed by the PEC on August 23, 1999 and September 13, 1999. As part of the Vail Tomorrow and Common Ground processes the community stated that the Town needed to improve its incentives for private developers to create Employee Housing Units (EHUs}. Staff has identified some areas of the Zoning Regulations that may need to be modified in order to ensure that the Zoning Regulations are truly "promoting" employee housing rather than acting more as a disincentive. The intent of presenting this is to gauge whether the Town Council agrees that there may be areas that need to be addressed in the code and if staff should work to resolve these issues. The following is a list of what we believe to be disincentives to providing EHUs: • Requiring garage space for an EHU, where code does not require garage space for other dwelling units • Restricting the sale of a Type i and Type II EHU and requiring that it be a rental property • Taking away the right to do a "250" on older homes if an EHU GRFA credit is used • Not allowing enough site coverage to build the EHU on smaller lots • Not providing GRFA credits for multiple-fiamily EHUs {Type III) • Counting Type. III EHUs as an impact on density Please refer to the memo in your packet for a detailed analysis. REGOMMENDATION: None provided as this is a work session. 3. Review of Ordinance No. 29, Series of 1999, an ordinance Allison Ochs disconnecting those properties as outlined in the exchange agreement between the Town of Vail and the United States Forest Service as adapted and approved in Resolution No.3, Series of 1997. (15 mins.) ACTION REQUESTED O1F COUNCIL: Review Ordinance No. 29, Series of 1999, that is on for first reading at #his evening's meeting. BACKGROUND RATIONALE: !n February of 1997, the Town of Vail entered into an agreement with the United States Forest Service to exchange certain properties in and around the Town of Vail. This Exchange Agreement, as adapted in Resolution No. 3, Series of 1997, required the Town of Vail to de-annex these properties to fulfill the terms of the Exchange Agreement. (See memo for maps and descriptions of these properties.) 4. Review Ordinance No. 25, Series of 1999, an Annual Steve Thompson Appropriation Ordinance: Adopting A Budget And Financial Plan And Making Appropriations To Pay The Gosts, Expenses, And Liabilities Of The Town Of Vail, Colorado, For Its Fiscal Year January 1, 2040, Through December 31, 2040, (15 mins,) ACTION REQUESTED OF COUNCIL: Review Ordinance No. 25, Series of 1999, that is on for first reading at this evening's meeting. 5. Review Ordinance No. 28, Series of 1999, first reading of an Steve Thompson Ordinance Making Supplemental Appropriations and Budget Adjustments From The Town Of Vaii General Fund, Dispatch Services Fund, Parking Structure Fund, Housing Fund, Capital Projects Fund, Real Estate Transfer Tax Fund, Facilities Maintenance Fund Of The 1999 Budget And The Financial Plan For The Tawn Of Vail, Colorado; And Authorizing The Expenditures Of Said Appropriations As Set Forth Herein; And Setting Forth Details In Regard Thereto. (15 mins.) ACTION REQUESTED OF COUNCIL: Review Ordinance No. 28, Series of 1999, that is on for first reading at this evening's meeting. BACKGROUND RATIONALE: This is the second supplemental appropriation for 1999. The majority of these proposed supplementals were presented with the second quarter financial report and discussed with the council at the August 24, 1999 work session. We have shaded the line items that have been added since the last meeting. There is a net reduction in total budgeted expenditures due to the reduction of $1.9 million in capital projects. 6. Discussion of Ordinance No. 23, Series of 1999, an ordinance George Ruther amending Chapter 7, Section 12, Public Accommodation Zone Tom Braun District, Chapter 2, Section 12 Definition and Chapter 10, Section 12 of the Town of Vaii Zoning Regulations to allow for text amendments to the development standards prescribed for the Public Accommodation Zone Dis#rict; providing definitions of "Fractional Fee Club Unit", "Lodge", and "Substantial Off-site Impact"; revising the parking requirement calculation for a fractional fee club unit; and setting forth details in regard thereto. A draft copy of Ordinance No. 23, Series of 1999, has been attached for reference. (20 mins.) ACTION REQUESTED OP COUNCIL: Review Ordinance No. 23, Series of 1999, scheduled far second reading at this evening's meeting. BACKGROUND RATIONALE: On Monday, June 28, 1999, the Town of Vail Planning & Environmental Commission reviewed and recommended approval of the proposed text amendments to the Town of Vail Zoning Regulations, pursuant #o Chapter 3, Section 12 of the Town Code. The Planning & Environmental Commission`s recommendation of approval was based upon the review of the proposed amendments outlined in the staff memorandum and input and testimony taken during the public hearing process. Having reviewed the amendments, the Commission found, "that the proposed development standards further the development objectives of the Town, that the proposed development standards are in keeping with the purpose and intent of the Public Accommodation Zone District, and #hat the interests of the community are being met by the adoption and implementation of the proposed development standards and the revised development review process." 7. Information Update. {10 rains.) 8. Council Reports. {10 rains.) 9. Other. (10 rains.) 10. Adjournment -- 4:45 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 10112199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 10119199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 10119199, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24 hour notification. Please call 479- 2332 voice ar 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, OCTOBER 5, 1999 2:fl0 P.M. AT TOV COUNCIL CHAMBERS AMENDED AGENDA NOTE: Time of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Clarification and potential changes to the Town of Vail Employee Nina Timm Housing Guidelines. (45 mins.} ACTION REQUESTED OF COUNCIL: Discuss specific issues in the Employee Housing Guidelines and provide staff with direction on changes. BACKGROUND RATIONALE: In the course of the past year the housing division has conducted numerous housing lotteries which have illuminated certain issues that need further clarification in the Employee Housing Guidelines. Also, staff has been asked by some members of the community to ask Council to look at changing certain aspects of the Employee Housing Guidelines. 2. A request for a work session for amendments to Title 12, Zoning Dominic Maurielio with respect to Employee Housing Unit Standards, Minimum Lot Size Requirements in the PrimarylSecondary and Two-Family Residential Zone Districts and Site Coverage Standards. {45 rains.) ACTION REQUESTED OF COUNCIL: Work session - No action requested of Town Council. BACKGROUND RATIONALE: On June 15, 1999 the Community Development Department presented to the Town Council some potential revisions to the Town Code having impact on the provision of employee housing in the Tawn's duplex zone districts, Two-Family Residential and Two-Family PrimarylSecondary Residential. The Town Council gave staff the direction to move forward with the concepts presented. The PEC provided its final recommendation of approval on the proposed amendments on September 27, 1999. The proposal was also reviewed by the PEC on August 23, 1999 and September 13, 1999. As part of the Vail Tomorrow and Common Ground processes the community stated #hat the Town needed to improve its incentives for private developers to create Employee Housing Units {EHUs). Staff has identified some areas of the Zoning Regulations that may need to be modifiied in order to ensure that the Zoning Regulations are #ruly "promoting" employee housing rather than acting more as a disincentive. The intent of presenting this is to gauge whether the Town Council agrees that there may be areas tha# need to be addressed in the code and if staff should work to resolve these issues. The following is a list of what we believe to be disincentives to providing EHUs: • Requiring garage space far an EHU, where code does not require garage space for other dwelling units • Restricting the safe of a Type l and Type II EHU and requiring that it be a rental property • Taking away the right to do a "250" on older homes if an EHU GRFA credit is used • Not allowing enough site coverage to build the EHU an smaller lots • Not providing GRFA credits for multiple-family EHUs (Type III) • Counting Type III EHUs as an impact on density Please refer to the memo in your packet for a detailed analysis. RECOMMENDATION: None provided as this is a work session. 3. Review of Ordinance No. 29, Series of 1999, an ordinance Allison Ochs disconnecting those properties as outlined in the exchange agreement between the Town of Vaii and the United States Forest Service as adopted and approved in Resolution No.3, Series of 1997. (15 mins.) ACTION REQUESTED OF COUNCIL: Review Ordinance No. 29, Series of 1999, that is on for first reading at this evening's meeting. BACKGROUND RATIONALE: In February of 1997, the Town of Vail entered into an agreement with the United States Forest Service to exchange certain properties in and around the Town of Vail. This Exchange Agreement, as adopted in Resolution No. 3, Series of 1997, required the Town of Vail to de-annex these properties to fulfill the terms of the Exchange Agreement. (See memo for maps and descriptions of these properties.) 4, Review Ordinance No. 25, Series of 1999, an Annual Steve Thompson Appropriation Ordinance: Adopting A Budget And Financial Plan And Making Appropriations To Pay The Costs, Expenses, And Liabilities Of The Town Of Vail, Colorado, For Its Fiscal Year January 1, 2000, Through December 31, 2000. (15 mins.) ACTION REQUESTED OF COUNCIL: Review Ordinance No. 25, Series of 1999, that is on for first reading at this evening's meeting. 5. Review Ordinance No. 28, Series of 1999, first reading of an Steve Thompson Ordinance Making Supplemental Appropriations and Budget Adjustments From The Town Of Vail General Fund, Dispatch Services Fund, Parking Structure Fund, Housing Fund, Capital Projects Fund, Real Estate Transfer Tax Fund, Facilities Maintenance Fund Of The 1999 Budget And The Financial Plan Far The Town Of Vail, Colorado; And Authorizing The Expenditures Of Said Appropriations As Set f=orth Herein; And Setting Forth Details In Regard Thereto. (15 mins.) ACTION REQUESTED OF COUNCIL: Review Ordinance No. 28, Series of 1999, that is on far first reading at this evening's meeting. BACKGROUND RATIONALE: This is the second supplemental appropriation for 1999. The majority of these proposed supplementals were presented with the second quarter financial report and discussed with the council at the August 24, 1999 work session. We have shaded the Hne items that have been added since the last meeting. There is a net reduction in total budgeted expenditures due to the reduction of $1.9 million in capita{ projects. 6, Discussion of Ordinance No. 23, Series of 1999, an ordinance George Ruther amending Chapter 7, Section 12, Public Accommodation Zone Tom Braun District, Chapter 2, Section 12 Definition and Chapter 10, Section 12 of the Town of Vail Zoning Regulations to allow for text amendments to the development standards prescribed for the Public Accommodation Zone District; providing definitions of "Fractional Fee Club Unit", "Lodge", and "Substantial Off-site Impact"; revising the parking requirement calculation for a fractional #ee club unit; and setting forth details in regard thereto. A draft copy of Ordinance No. 23, Series of 1999, has been attached for reference. (20 mins.) ACTION REQUESTED OF COUNCIL: Review Ordinance No. 23, Series of 1999, scheduled for second reading at this evening's meeting. BACKGROUND RATIONALE: On Monday, June 28, 1999, the Town of Vail Planning & Environmental Commission reviewed and recommended approval of the proposed text amendments to the Town of Vail Zoning Regulations, pursuant to Chapter 3, Section 12 of the Town Cade. The Planning & Environmental Commission's recommendation of approval was based upon the review of the proposed amendments outlined in the staff memorandum and input and testimony taken during the public hearing process. Having reviewed the amendments, the Commission found, "that the proposed development standards further the development objectives of the Town, that the proposed development standards are in keeping with the purpose and intent of the Public Accommodation Zone District, and that the interests of the community are being met by the adoption and implements#ion of the proposed development standards and the revised development review process." 7. Temporary Use of the Vacated VRD Space at the Vail Public Pam Brandmeyer Library (15 rains.) BACKGROUND RATIONALE: In researching housing possibilities far the 11 seasonal bus drivers to whom we have offered winter positions, staff reviewed town-owned vacant spaces}. This pertains to use for the upcoming 1999-2000 ski season only. Although Bright Horizons was considered, it was thought more prudent to look at a space that didn't have any potential time constraints as proposed through the Community Facilities Plan, e.g., conversion of Bright Horizons into a Community Room to replace the current library space. What follows are estimates of what it would cost to convert the VRD space: 1. Add shower to restroom. Remove map sink and add new shower stall. $16DD 2. Add kitchen sink to outside corner of restroom, including cabinets. $1650 3. Install electric range wlmicrowave overhead next to sinklinclude electrical. $1#50 4. Instal! refrigerator. $1000 5. Add smoke detectors @ $501room $ 300 6. Other carpentry work to include replacing two doors, 3 blinds, remove wall, remove ceiling light. $1100 7. Rent furniture $401monthlroom. $1200 8. Clean carpef. $ 900 TOTAL $9200 The Vail Library is zoned GU (General Use} so a conditional use would be required. We will file an application to put our conditional use permit application on the October 25~h PEC agenda. The five bedrooms would be rented at $350-$4001monthlbedroom. At five months (rather than six based on our experience}: 5 bedrooms X $350/month X 5 months = $8750 RENTAL REVENUE 5 bedrooms X $4001month X 5 months = $10,000 RENTAL REVENUE The TOV Employee Committee will meet to set the rental rate based on comparable rentals throughout the valley and direction from the Council. g. Information Update. (10 mins.) g, Council Reports. {10 mins.) 10. Other. (10 rains.) 11. Adjournment - 5:00 p.m. NOTE UPCOMING MEETING START TIMES BELOW: {ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 10I12l99, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 10119199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 10119199, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24 hour notification. Please call 479- 2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL Thursday, October 7, 1999 - Members of the Vail Town Council will be attending an Open Space Meeting to be held in the Vail Town Council Chambers at 7:00 p.m. VAIL TOWN COUNCIL WORK SESSION TUESDAY, OCTOBER 12, 1999 2:OQ P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Time of items are approxima#e, subject to change, and cannot be retied upon to determine at what time Council will consider an item. 1. E-911 Board Presentation. (34 mins.} Steve Miller 2. PECIDRB Review with Vail Village Plaza Update. {25 mins.) George Ruttier 3. Informa#ion Update. (10 rains.} 4. Council Reports. (14 rains.) 5. Other. {10 rains.) 6. Adjournment - 3:25 p.m. NOTE UPCOMING MEETING START TIMES BELOW: {ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNClL REGULAR WORK SESSION WILL BE ON TUESDAY, 10119199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 10126199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 10119199, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign langcage interpretation available upon request with 24 hour notification. Please caN 479- 2332 voice or 479-2356 TDD far information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, OCTOBER 79, '1999 2:00 P,M. AT TOV COUNCIL CHAMBERS AMENDED AGENDA NOTE: Time of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an Item. 1. Donald Gallegos - 20 Year Anniversary. (5 mins.) 2. Mike Rase -- 20 Year Anniversary. (5 mins.) 3. Review Ordinance No. 28, Series of 1999, an Ordinance Steve Thompson Making Supplemental Appropriations and Budget Adjustments From The Town Of Vail General Fund, Dispatch Services Fund, Parking Structure Fund, Housing Fund, Capital Projects Fund, Real Estate Transfer Tax Fund, Facilities Maintenance Fund Of The 1999 Budget And The Financial Plan For The Town Of Vail, Colorado; And Authorizing The Expenditures Of Said Appropriations As Set Forth Herein; And Setting Forth Details In Regard Thereto. (10 mins.) ACTION REQUESTED OF COUNCIL: Review Ordinance No. 28, Series of 1999, which is on for second reading at this evening's meeting. BACKGROUND RATIONALE: This is the second supplemental appropriation for 1999. The majority of these proposed supplementals were presented with the second quarter financial report and discussed with the council at the August 24, 1999 work session. We have shaded the line items that have been added since the last meeting. There is a net reduction in total budgeted expenditures due to the reduction of $1.9 million in capital projects. 4. Proposed Revisions to the Town of Vail Employee Nina Timm Housing Guidelines. (30 mins.) ACTION REQUESTED OF COUNCIL: Approve, modify or deny changes to the Employee Housing Guidelines. BACKGROUND RATIONALE: In the course of the past year the housing division has conducted numerous housing lotteries which have illuminated certain issues that need further clarification in the Employee Housing Guidelines. Also, staff has been asked by some members of the community to ask Council to look at changing certain aspects of the Employee Housing Guidelines. 5. Discussion of Ordinance No. 30 and 31, Series of 1999, re: the Tom Moorhead sale of Rockledge Road and Ptarmigan Road properties. Russell Forrest (30 mins.) ACTION REQUESTED OF COUNCIL: Discuss Ordinances which are on for first reading at this evening's meeting. BACKGROUND RATIONALE: See evening meeting agenda. B. Review and Discuss Ordinance No. 32, Series of 1999, an Russell Forrest Ordinance to Designate Five Properties in the Town of Vail as Open Space as per Section 13.11 of the Town of Vail Charter (see Exhibit A). (15 mins.) ACTION REQUESTED OF COUNCIL: Review and Discuss Ordinance No. 32, Series of 1999, which would, if approved, place 5 properties in the designated open space status. BACKGROUND RATIONALE: On April 30tH, the Town of Vail Open Space Board of Trustees met and unanimously approved a recommendation to the Town Council to consider designating land in the Tawn of Vaii as designated open space as per Section 13.11 of the Town of Vail Charter. On May 25, 1999, the Town Council, at a regularly scheduled work session, reviewed the proposed properties and a majority of the Town Council directed staff to move forward with the designated open space process far the four properties identified in Ordinance 1fi. One of the major reasons far initiating this process is to fulfill the Town's commitment to place the portion of the Arosa-Garmisch property that will be used for a park in the designated open space status. On July 6th the Tawn Council voted 5-2 on Ordinance 16, which failed because a super majority is required (6-7} to approve a designation. On October 7th the Open Space Committee held a public hearing and received community input on other lands that should be considered. At that meeting, the Committee unanimously decided to add 2900 Manns Ranch Road to the 4 properties the committee would recommend far inclusion into the designated opens space status at this time. STAFF RECOMMENDATIONS: Approve the recommended parcels as designated open space. 7. Information Update. {10 mins.} 8. Council Reports. (10 rains.} 9. Other. (10 rains.} 10. Adjournment - 4:05 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL. REGULAR WORK SESSION WILL BE ON TUI=SDAY, 10126189, BEGINNING AT 2:00 P.IIA. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 19/2199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 1112199, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24 hour notification. Please call 479- 2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSIQN TUESDAY, OCTOBER 26, 1999 2:00 P.M. AT TOV COUNCIL CHAMBERS AMENDED AGENDA NOTE: Time of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1:00 P.M. Groundbreaking Ceremony at ArosalGarmisch Site -Meet at Site. 2:00 P.M. Council Work Session. 1. PECIDRB Review with Vail ViNage Plaza Update. (25 mins.} George Ruther Z. Review of the Two-Year Budget Process. {15 rains.) Steve Thompson ACTION REQUESTED OF COUNCIL: Approve the continuation of the Two year budget process and recommend changes to improve the process. BACKGROUND RATIONALE: This is the second two-year budget the Town has prepared. Staff is interested in the Town Council's ideas for improving the two-year budget process and or considering reverting to a one year budget process. 3. Discussion of Bright Horizons Lease. {15 rains.) Bab McLaurin BACKGROUND RATIONALE: Attached to this memorandum is a photocopy of the section which addresses the Bright Horizons space at the City Market complex. As indicated in the attachment, the lease provides that City Market will rent the space for the cost of maintenance, utilities, etc. for a five year period. This initial five year period commenced on November,1995 and will terminate November, 2000. The lease provides that at the end of first five year period that if the Town of Vail continues to provide land for the day care operation at a nominal rent, the day care component rent shall not exceed taxes, insurance, utilities and maintenance costs for a second five year period. The lease goes on to provide that at the end of each five year period a similar review shall be made, as was made at the end of the first five years of the lease. The lease also provides that at no time shall the rent exceed fifty percen# of comparable leases in the facility. I spoke to John Caldwell this week regarding modification of the lease to accommodate a community room. Mr. Caldwell indicated that they would be willing to modify the lease to reflect that they would essen#ially give us this space for the cast of maintenance, utilities, etc. (approximately $90,000 annually) for the next ten years. At the end of the ten year period a rental ra#e will be negotiated and agreed to at that time. 4. Town of VaillEagle County In#ergovemmental Agreement to Tom Moorhead Develop a Sixteen Acre Affordable Housing Project Located an the Berry Creek ~En. (30 rains.) ACTION REQUESTED OF COUNCIL: Provide direction to staff #or the IGA to be approved at the evening meeting of November 2, 1999. BACKGROUND RATIONALE: A contract far Eagle County to purchase the Berry Creek 5th property from the Eagle County Recreation Authority is can#ingent upon entering into an intergovernmental Agreement for the development of the affordable housing component. The Intergovernmen#al Agreement, which will be subject to formal approval by passage of a resolution, provides that the County and the Town will be 50150 partners. The Tawn of Vail will be obliged to pay 50% of the development casts and in return wil! be an equal partner that is entitled to designate the rules for the sale or rents! of 50°I° of the units. The Agreement that is being considered is modeled after the intergovernmental Agreement that the Town entered into with the Eagle River Water & Sanitation District that resulted in the successful completion of the Red Sandstone Creek Project. Russell Forrest, Nina Timm, and Tom Moorhead, on behalf of the Town, will be meeting with Jack Ingstad, David Carter, and Jim Fritze, on behalf of Eagle County, to discuss the particulars of moving forward with this project. 5. Information Update. {10 mins.) 6. Council Reports. {10 mins.) 7. Other. {10 mins.) 8. Adjournment -~ 3:55 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 11!2199., BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK 51~SSION WILL BE ON TUESDAY, 1118159, BEGINNING AT 2:00 P.M, fN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, '1112199, BEGINNING AT 7:D0 R.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24 hour ratification. Please ca11479- 2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, NOVEMBER 2, 1999 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Time of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1, Site Visit and appeal of the Town ofi Vail Planning and Brent Wilson Environmental Commission's denial of a request for a variance from Section 12-6C-9, Town of Vail Code, to allow for two-family primarylsecondary residential site coverage in excess of 20% ofi lot area, located at 1007 Eagle's Nest Circle /Lot 1, Block 6, Vail Village Filing 7. Appellant: Kathleen Ferry, represented by Eric .lohnson, Architect. (50 mins.} ACTION REQUESTED OF VAIL TOWN COUNCIL: Uphold, Uphold with modifications, or Overturn the Planning and Environmental Commission's decision. BACKGROUND RATIONALE: The appellan#, Kathleen Ferry, went before the Town of Vail Planning and Environmental Commission {PEC) on October 11th, 1999 to request a variance from Section 12-6C-9, Town of Vail Code in conjunction with a proposed residential addition at the above-referenced property. This request was for development of the lot with a site coverage ofi 22,6°10 of lot area (applicable zoning allows a maximum site coverage of 2D%). The Planning and Environmental Commission held that there are na physical hardships or unique characteristics on the property that warrant a deviation from the zoning regulations and that approval of this variance request would constitute a grant of special privilege. The PEC voted unanimously (Galen Aasland abstaining, Doug Cahill absent} to deny the request. A staff memo, the applicant's statement of the request and related correspondence have been forwarded to the Town Council. STAFF RECOMMENDATION: Staff recommends that the Town Council uphold the Planning and Environmental Commission's denial of this variance request. 2, Information Update. (10 mins.) 3. Council Reports. {10 mins.) 4, Other. (10 mins.} 5. Adjournment - 3:20 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUB.IECT TO CHANGE} THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 1119199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 11116199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 11!16199, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24 hour notification. Please call 479- 2332 voice or 479-2356 TDD for information. PUBLIC NOTICE VAIL TOWN COUNCIL MEETING SCHEDULE (as of i 0128/99) NOVEMBER, 1999 In an attempt to respond to scheduled meeting demands, as well as adhere to mandated ordinance and charter requirements, Council meetings are scheduled at the following times: EVENING MEETINGS Evening meetings will continue to be held on the first and third Tuesday evenings of each month; starting at 7:00 P.M. These meetings will provide a forum for citizen participation and public audience for conducting regular Council business. WORK SESSIONS Work sessions, which are primarily scheduled for Council debate and understanding of issues before the Council, will now be scheduled to begin at 2;00 P.M. (unless otherwise noted) on every Tuesday afternoon. THE NOVEMBER. 1999, VAIL TOWN COUNCIL MEETING SCHEDULE IS AS FOLLOWS: Tuesday. November 2, 1999 Work session............ 2:00 P.M. (starting time determined by length of agenda) Evening meeting......... 07:00 P.M. Tuesday, November 9, 1999 WOrk SeSSlon............ 2:00 P.M. (starting time determined by length of agenda) Tuesday. November 16, 1999 Work session...,........ 2:00 P.M. (starting time determined by length of agenda) Evening meeting......... 07:00 P.M. Tuesday, November 23. 1999 Work session............ 2:00 P.M. (starting time determined by length of agenda) Tuesday. November 30. 1999 Work session............ NO MEETING DUE TO 5TH TUESDAY TOWN OF VAIL ~`~~u~~ Pamela A. Brandmeyer Assistant Town Manager Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL Tuesday, November 9, 1999 - The Vail Town Council Work Session will begin at 5:00 p.m. in the Vail Town Council Chambers. VAIL TOWN COUNCIL WORK SESSION TUESDAY, NOVEMBER 9, 9999 5:00 P.M. IN TOV COUNCIL CHAMBERS AGENDA 1. Swearing in of New Council Members. (5 mins.) Lorelei Donaldson ACTION REQUESTED OF COUNCIL: All five of the newly elected Council Members will be asked to stand and raise their right hands as Lorelei administers the oath. 2. Selection of MayorlMayor Pro-Tem. (5 mins.) ACTION REQUESTED OF COUNC[L: As much discussion desired may take place regarding these elections. Counci[ Members will adjourn to the small conference room. At the point in time the discussion is ended, a motion should be made to the effect: "I move that be elected as Mayor of the Town of Vail for a two year term which ends at the organizational meeting held by the new Council after the regular municipal election in November, 2001." There should be a second to the motion, and then the entire Council is to vote "yes" or "no". Election of the Mayor Pro-Tem should follow the same procedure with the works "Mayor Pro-Tem" substituted for "Mayor" in the motion. 3. VAIL LOCAL MARKETING DISTRICT -NEXT STEPS. {15 mins.) Pam Brandmeyer Steve Thompson ACTION REQUESTED 01= COUNCIL: Based an the successful Bob McLaurin outcome of Tuesday's regular municipal election, the following issues should be decided by Council. 9) Process for appointment of Vail Local Marketing District Board of Directors. The past Council indicated support far appointing a Board of Directors for the Vail Local Marketing District Board (VLMDB), following the same posture it has taken re: PEC, DRB, the Local Licensing Authority (liquor board), AIPP, and so on, although the Town Council acts as the governing board until such appointments are made. The state legislation allows for appointment of "no less than five (5) and no mare than seven (7) directors. All directors must be registered electors of the district," e.g., registered electors within the Town of Vail STAFF RECOMMENDATION: Direct staff to advertise 5-7 positions on the VLMDB three consecutive times in a newspaper of general circulation. Such advertisements would appear: November 12, 19, and 26th, 1999, thus allowing for interviews to be conducted at the afternoon work session on Tuesday, December 7th, and appointment at that evening meeting. Staff would further recommend staggered first term appointments of two and four years. 2) Direction from Council re: the following issues. a. In June of this year, the past regional marketing authority, the Vail Valley Marketing Board, upon Council request, presented two district marketing operating plans. One was based on $1 million in contributions; the second was based on $2 million in sales tax collections. Does the Council wish to make a decision re: which plan to pursue - or defier this 1 decision until the new board is appointed, recognizing that wiU not occur until December? STAFF RECOMMENDATION: Direct staff to bring forward the revised $2M plan (reflecting conservative Y2000 sales tax collections} for CounciPs consideration in November. b. Does the Council wish to establish a budget on the proposed amount of Y2000 sales tax collections and the busines license fee, e.g.: 1.4°1° sales tax = up to $1,750,000 Y2000 business license fee = up to 348,000 TOTAL $2,068,000 STAFF RECOMMENDATION: With the fluctuating sales tax contributions, staff recommends approval of expenditures up to $1.5M from sales tax + up to $318,000 from the business license fee, thus ensuring a shouiderlsummer marketing budget of approximately $1,818,000 far the Y2000 marketing effort. Should additional dollars be generated, these would be returned to the Vail L.ocaf Marketing District Board to further offset the Y2001 marketing effort. c. Does the Council wish to "front load" payment for programs that must be implemented now in order to ensure marketing far the upcoming summer season? Frank Johnson will be in attendance to explain which programs are imperative to fund now, per our past presentation from the Vail Valley Marketing Board (WMB}. On average, expenditures experienced by the WMB through April have been approximately $377,000, with a high of $465,000 and a low of $304,000. (Please see the FAX cover sheet wlattachments from Frank Johnson.} STAFF RECOMMENDATION: "Loan" from the town's general fund moneys sufficient to cover these upfront costs and to "bridge the gap" from the state's receipt of and subsequent payment to the town of the additional 1.4°l0 lodging tax and collection of the town's business license fee. 4. PEC/DRB Review. (5 mine.) Brent Wilson Allison Ochs 5. Adjournment - 5:30 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (A!L TfMES ARE APPRORIMATl= ANO SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK 5ES510N WILL BE ON TUESDAY, 11116199, BEGINNING AT 2:00 R.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 11!23199, BEGINNING AT 2:00 P.M. IN TOV COUNGIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL, REGULAR EVENING MEETING WILL BE ON TUESDAY, 19116!99, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24 hour notification. Please cal! 479-_2332 voice or 479-2356 TDD for information. F:L4GENOA.NEWTC 2 VAIL TOWN COUNCIL WORK SESSION TUESDAY, NOVEMBER 16, 1599 2:00 P.M. IN TOV COUNCIL CHAMBERS AGENDA 1. Appointment of Two Year Election Commission. (5 rains.) ACTION REQUESTED OF COUNCIL: Approve/deny the potential Election Commission members as presented. BACKGROUND RATIONALE: Section 2.5 of the Charter provides for two registered electors within the Town of Vail to be appointed to the Election Commission for a period of two years and to serve without compensation. The Town Clerk is the chairman of this commission. The appointment occurs following each regular municipal election. STAFF RECOMMENDATION: Appoint Karen Morter and Mary Jo Allen. 2. Appointment of Municipal Judge. (5 rains.) ACTION REQUESTED OF COUNCIL: Buck Allen has served as the Town of Vail Municipal .lodge since 1979. The Charter provides the Municipal Judge should be appointed far a two year term. The suggested motion would be: "I move that be appointed as Municipal Judge of the Town of Vail for a two year term until the organizational meeting held by the new Council after the election in November, 2401 ". The motion should be seconded and voted on by Council. 3. Committee Appointments: (45 rains.) a. Northwest Colorado Council of Governments Board. ACTION REQUESTED OF COUNCIL: Sybil) Navas has served as the Board Member on NWCCOG. Although in the past there has been an alternate for this position, for the past four years there has not. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council on the Northwest Colorado Council of Governments Board of Directors." The motion should be seconded and voted by the Council. The appointment of the Alternate will be similar. Sybill Navas would like to continue to serve on this committee. b. Water QualitylQuantity CommitteelNWCCOG Member. ACTION REQUESTED OF COUNCIL: Sybill Navas has served as the Council's representative on this committee. Although in the past there has been an alternate for this position, for the past four years there has not. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council on the Appointment Committee to QualitylQuantity Committee) NWCCOG." The motion should be seconded and voted by the Council. The appointment of the Apprentice will be similar. Sybill Navas would like to continue to serve on this committee. i c. Vail Valley Tourism & Convention bureau. ACTION REQUESTED OF COUNCIL: Mike Arnett has served as the Board Member on the VVT&CB Board. Rob Ford has served as the Alternate. After discussion of this item, a motion should be made as foibws: "I move that be appointed as fihe representative of the Vail Town Council on the Vail Valley Tourism & Convention Bureau Board of Directors." The motion should be seconded and vo#ed by the Gouncil. The appointment of the Alternate will be similar. A Tawn Cauncil member is required. Meetings are held the third Wednesday of every other month, approximate hours 8:30 a.m. - 70:30 a.m. The time commitment is 2 to 3 hours every other month. d. Colorado Association of Ski Towns Member and Alternate. ACTION REQUESTED OF COUNCIL: Bob Armour has served nn the Executive Board of CAST and is the President of GAST. Bob McE.aurin has served as the Secretary. After discussion of this item, a motion should be made as foNows: "I move that be appointed as the representative of the Vail Town Cauncil far the Colorado Association of Ski Towns." The motion should be seconded and voted by the Council. Meetings are held every other month around the State. There is no set date or time limit. The Mayor should serve on this, with the Town Manager. e. Vail Recreation District/Town Council Subcommittee. " ACTION REQUESTED OF COUNCIL: Kevin Foley and Rob Fard have served as Town Council representatives on this committee. After discussion of this item, a motion should be made as follows: "I move that and be appointed to represent the Vail Town Council on the VRD/Town Council Committee." The motion should be seconded and voted on by the Council. Meetings are held on the second Tuesday of the month at 9:0~ a.m. at the Vail Golf Course -Krueger Room. A Council member should sit on this committee. Kevin Foley would like to continue on this committee. f. Special Events Committee. ACTION REQUESTED OF COUNCIL.: Sybill Navas has served as Town Council representatives on this committee. After discussion of this item, a motion should be made as follows: "I move that be appointed to represent the Vail Town Council nn the Special Events Committee." The motion should be seconded and voted on by fihe COUnGII. Meetings are held as needed. The meetings run about two hours. Sybill Navas would like to continue on this committee. g. Bravo! Coiorado Board. ACTION REQUESTED OF COUNCIL: Mike Jewett and Mike Arnett have served as Town Council representatives on this board. After discussion of this item, a motion should be made as follows: "I move that and be appointed to represent the Vail Tawn Council on the Bravol Colorado Board." The motion should be seconded and voted on by the Council. This board meets quarterly far 2 to 3 hours and a Council member is required. 2 h. Eagle County Recreation Autharity. ACTION REQUESTED OF COUNCIL: Rob Ford and Ludwig Kurz have served as the Council's representative on this committee. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council on the Eagle County Recreation Authority Committee." The motion should be seconded and voted by the Council. The appointment of the Altemate will be similar. Meetings are generally held on the second Friday of each month. Ludwig would like to continue serving an this committee. NOTE: This Autharity may dissolve shortly. i. Town of Vail Housing Authority. ACTION REQUESTED OF COUNCIL: Mike Arnett has served as the Council's representative on the Authority. Although in the past there has been an alternate for this position, far the past two years there has not. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council an the Vail Housing Authority." The motion should be seconded and voted by the Council. The appointment of the Alternate will be similar. Meetings generally are held once a quarter within a one hour time frame. There is the potential for more time when there are special projects, j. Channel 5 Vail Valley Community Television Board. ACTION REQUESTED OF COUNCIL: Ludwig Kurz has served as the Council's representative on this board. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council on the Channel 5 Vail Valley Community Television Board." The motion should be seconded and voted by the Council. Meetings are held the first Tuesday of every month at 7:00 a.m. Ludwig Kurz would Tike to continue serving on this Board. k. Art In Public Places. ACTION REQUESTED OF COUNCIL: Sybill Navas and Rob Ford have served as the board's representative on this committee. After discussion of this item, a motion should be made as follows: "i move that be appointed as the representative of the Vail Town Council on the Art In Public Places board." The motion should be seconded and voted by the Council. Meetings are held the second and fourth Thursday of each month with meetings generally from 8:30 a.m. to 10:00 a.m. A Counci! member is required by ordinance. I. Il/lauri Nottingham Environmental Award. ACTION REQUESTED OF COUNCIL: Mike Arnett has served as the Council's representative on this committee. After discussion of this item, a motion should be made as follows: "l move that be appointed as the representative of the Vail Town Council on the Mauri Nottingham Environmental Award Committee." The motion should be seconded and voted by the Council. Meetings are held twice a year in the spring. A Council member is required. m. Vail Valley ExchangelSister Cities. ACTION REQUESTED OF COUNCIL: Sybill Navas has served as Town Council representatives on this committee, with Mike Jewett as that at large member. After discussion of this item, a motion should be made as follows; "I move that be appointed as the representative of the Vail Tawn Council on the Vaii Valley Exchange Committee." The motion should be seconded and voted by the Council. Meetings are held randomly throughout the year. A Cauncif member is required. Sybill would like to continue to serve an this committee. n. Eagle County Regional Transportation Authority. ACTION REQUESTED OF COUNCIL: Kevin Foley has served as Town Council representative on this authority with Rob Ford as the Alternate. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vaii Town Council on the Regional Transportation Authority." The motion should be seconded and voted by the Council. The appointment of the Alternate will be similar. Kevin Foley would like to continue to serve on this authority. A Town representative must be present at every meeting. o. Ford Park Management Plan. ACTION REQUESTED OF COUNCIL: Kevin Foley has recently begun serving as the Council's representative on this committee. After discussion of this item, a motion should be made as follows; "I move that be appointed as the representative of the Vail Town Council . on the Ford Park Management Pian Committee." The motion should be seconded and voted by the Councii. Through the approved Ford Park Management Plan, quarterly meetings have been set. A Council member's presence would be appreciated. Kevin Foley would like to continue serving an this committee. p. The Chamber. ACTION REQUESTED OF COUNCIL: Sybill Navas has served as the Council's representative on this committee. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council on the Chamber Committee." Tire motion should be seconded and voted by the Council. The Chamber meets the third Friday of each month. q. Open SpacelCharter Committee. ACTION REQUESTED OF COUNCIL.:. Sybill Navas has served as the Council's representative on this committee. After discussion of this ikem, a motion should be made as follows: "1 move tha# be appointed as the representative of the Vaii lawn Council on the Open Space Committee." The motion should be seconded and voted by the. Councii. r. Colorado Ski Museum and Ski Hall of Fame. Ludwig Kurz has served as the Council's representative on this committee. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Councii on the Colorado Ski Museum and Ski Hall of Fame." The motion should be seconded and voted by the Council Ludwig would like to continue serving on this committee. 4 s. Town of VailNail Associates Task Force. The Mayor and hislher appointee has served as the Council's representative on this committee. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vai! Town Council on the Town of VailNail Associates Task Force." The motion should be seconded and voted by the Council. Sybili Navas has been the appointee and would like to continue to serve on the Task Force. t. Vail Youth Recognition Award. Sybil) Navas has seared as the Council's representative on this committee. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council on the Vail Youth Recognition Award committee." The motion should be seconded and voted by the Council. This committee gets together once a year to determine the award recipient. Sybiil Navas would like to continue to serve on #his committee. u. Vail Alpine Garden Foundation Board. Town of Vail staff member Todd Oppenheimer has served as the Council's representative on this board. After discussion of this item, a motion should be made as follows: "i move that be appointed as the representative of the Vail Town Council on the Vaif Alpine Garden Foundation Board." The motion should be seconded and voted by the Council. v. Colorado Alliance far a Rapid Transit Solution (CARTS}. Town of Vail staff member Greg Hal! has served on the informal board as the Town's representative. They are now establishing a formal board and would like each municipality to select a representative to their board. This next year Nov 2001, they will go to the voters bf Colorado and ask to use $100 million of surplus revenue to fund a test section of the system from Frisco to Silverthorne. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council on the Colorado Alliance for a Rapid Transit Solution (CARTS}." The motion should be seconded and voted by the Council. 4. Discussion of December Work Session Schedule and 5t'' Tuesdays. Pam Brandmeyer (5 mins.) 5. An appeal of the Design Review Board's approval of a proposed 5 Dominic Mauriello dwelling unit development plan, located to the east of the Potato Patch Club and nar#h of Sunvail an an unplatted parcel. Applicant: Michael 1_auterbach. {5 mins.) ACTION REQUESTED OF VAIL TOWN COUNCIL: Table the appeal until the December 7, 1999 Town Council work session. BACKGROUND RATIONALE: This appeal was scheduled far this agenda based on a code requirement that appeals be scheduled within 30 days of being filed. The Town staff and the appellant`s representative have agreed to have the hearing take place at the December 7, 1999 Town Council work session. The Town Council has the authority to table this item to the requested date. A complete copy of the appeal and other relevant documents will be provided in the packet for the December 7, 1999 meeting. STAFF RECOMMENDATION: Staff recommends that the Town Council table this appeal to the December 7, 1999 Town Council work session. 5 6, VAIL LOCAL MARKETING DISTRICT -NEXT STEPS (1 hr.) Pam Brandmeyer Bab McLaurin Based on Council discussion from the work session November 9th, Steve Thompson Council should consider the following questions: Frank Johnson a. WHO !5 THE BOARD 01= DIRECTORS? For at the least the first transitional year operating this district, does Council wish to remain as the Board of Directors, in order to ensure the community Council oversight of programs and spending? b. WHAT INITIAL ACTIONS SHOULD COUNCiL TAKE? 1) Establish Y2000 budget. Because this is the first year of collections, base the budget on a conservative estimate of collections $1.5 million, as well as address the fourth quarter 2000 lodging tax collected in March of 2001. Staff beNeves there will be a two month lag in payments to the Vaii Local Marketing District from the state an the quarterly lodging tax collections, e.g. January-March 2000 April-June 2000 July-September 2000 October-December 2000 Received June 1, 2000 Received September 1, 2000 Received December 1, 2000 Received March 1, 2001 The Vail Valley Marketing Board had previously submitted to Council two marketing plans for the year 2000, one at the $1 M level, and a second at the $2M level. Council could choose to support the $1M level its first year. By the close of 2000, Council should be in a better position to gauge actual revenue collections, thus affecting the scope of the next year's 2001 marketing plan budget. BUDGET BY YEAR (CASH BASIS) Assumes $1.5M from Lodging Tax and $318,000 Business License Fee Year 1 Year 2 2000 2001 Business License Fee Payable JanuarylFebruary 2000/2001 318,000 318,OOD Lodging Tax Revenues: 15~ Quarter 6/1/2000 600,000 2"~ Quarter 9/1/2000 300,000 3~d Quarter 12/1/2000 300.000 $1,200,000 4`~' Quarter 3/1/2001 300,000 1&' Quarter 6/1/2001 6Q0,000 2"d Quarter 9/172001 300,000 3'~ Quarter 12/1/2001 300.000 TOTAL REVENUE: $1,518,000 $1,818,000 Expenditures 2000 Marketing Program $1,468,500 2001 Marketing Program 0 7,768,500 State Collection Fee 49.500 49.500 $1,518,000 $1,818,000 6 An interim loan from the Town of Vail may be required every year, based on how the Lodging Tax is remitted. Additionally, the state will collect 3.3% fee for collecting the lodging tax. $1.5 M x 3.3% _ $49,500 2) Establish Advisory Board that will report directly to the Vail Town Council. If Council has chosen to remain as the Board of Directors for the first year, and further, chooses to appoint an advisory board, the Council could: Appoint current TOV representatives on the past Vail Valley Marketing Board for a one year term, e.g.: Past appointments by the Town Council were - 1. Ross Boyle 2. Meggen Bernstein* 3. Sandra Sage 4. Beth Slifer 'Meggen Bernstein is now employed by Vai! Associates, so if Council were to include one representative from VA in order to coordinate the shoulderlwintermorketing programs, consideration would be given to either Chris .iarnot or Meggen Bernstein. This would then allow Council to either leave the Advisory Board at 6 or advertise based on past marketing background criteria for a seventh Advisory Board member. 5. Kenny Friedman, LionsHead Merchants Association Representative 6. Steve Rosenthal, Vail Village Merchants Association Representative 7. Vail Associates representative 3} Review and approve Y20DD Marketing Plan prior to December 31, 1999. Review the proposed $1M Y2DD0 marketing plan as previously presented in August by the past Vail Valley Marketing Board. Upon recommendation from the Advisory Board, approve or modify the marketing plan. 4) Should existing contractors be retained for the coming year 200D to assure a smooth transition? Those contractors are: a. The Barnhart Agency has bought the #irm originally owned by Dave Reece and has retained Reece's original employees. b. Peeples Ink c. VVTCB d. Fulfillment center 7. A request for approval of the use of Town right-of--way along Vail Valley Drive Brent Wilson for short-term parking)"drop-off" by Ski Club Vail affiliates. (1D mins.) ACTION REQUESTE© OF COUNCIL: Approval or denial of this request. BACKGROUND RATIONALE: On November 8, 1999, the Town's Planning and Environmental Commission (PEC) approved Ski Club Vail's request for a variance to allow for parking on Town right-of-way (and within required setbacks). The approval would allow Ski Club Vail affiliates to utilize the road shoulder along Vail Valley Drive as a short- term parkinglloading area. The PEC's approval of this request carried a 7 number of conditions regarding the management of parking within the right-of-way. Since the request involves the use of public property, an approval by the Vail Town Council is required as well. An identical request was approved by both the PEC and the Vail Town Council last year. A staff memo and copies of relevant planning documents has been forwarded to the Town Council, STAFF RECOMMENDATION: Community Development Department staff recommends that the Town Council approve this request with the conditions outlined in the staff memo. 8. Information Update. {10 mins.) 9. Council Reports. {10 mins,) 10. ether. {10 rains.) 11. Executive Session -Negotiations. {15 rains.) 12. Adjournment - 4;45 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, '11123199, BEGINNING AT 2:00 P,M. IN TOV CDUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 1217199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 1217199, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interprets#ion available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information. F:WGENAA.NENfTC VAIL TOWN COUNCIL SPECIAL WORK SESSION TUESDAY, NOVEMBER 30, 1999 2:00 P.M. 1N TOV COUNCIL CHAMBERS AGENDA NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Approval of the Vail Marketing District Operating Plan and Budget for Steve Thompson the Year 2DDD. (1 hr.} Prank Johnson Vail Marketing BACKGROUND RATIONALE: The operating plan is required by law to be Advisory Board approved by December 5'". The newly formed advisory board will submit to the Town Council a proposed operating plan and budget for the year 2000. Enclosed for your review is the proposed operating plan and budget dated September 30, 1999; the amended budget; a description of the proposed year 2000 marketing program; and a budget resolution. The resolution and marketing plan should be approved on November 30 to meet the state filing deadline. 2. Adjournment - 3:30 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE ANC SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL WORK SESSION WILL BE ON TUESDAY, 1217199, BEGINNINGAT 2;00 P.M. IN TOV COUNCIL CHAMBERS THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SI=SSION WILL BE ON TUI:SDAY,12l14199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS THE NEXT VAIL TOWN COUNCIL RI=GULAR EVENING MI=I=TING WILL BE ON TUESDAY,1217l99, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information. F:4AGENDA,NEWTC 1 VAIL TOWN COUNCIL WORK SESSION TUESDAY, NOVEMBER 23, 1999 2:00 P.M. !N TOV COUNCIL CHAMBERS AGENDA 1. Charlie Davis - 20 Year Anniversary. (5 rains.) 2. Tto Montoya -15 Year Anniversary. (5 rains.) 3. PECIDRB Review. (15 rains.) Brent Wilson Allison Ochs 4. Discussion of Use of Chalet Road for Winter Valet Parking. {15 rains.) Greg Hall ACTION REQUESTED OF COUNCIL: Review the request and provide input to staff on the use. BACKGROUND RATIONALE: Valet parking is a service provided to Vail guests by the Tawn of Vail through our contractor Mountain Valet. This operation takes place at Golden Peak. Mountain Valet uses 10 spaces at the skier drop off area to temporarily stare cars before shuttling them to Ford Park. During busy times, these ten spaces fill up and additional cars begin to block the operations of Golden Peak before the cars can be shuttled. The use of Chalet road across the street would add the additional capacity of 12 cars close to the operations. This would reduce the amount of traffc on Vail Valley Drive, free up additional free parking spaces in Ford Park~and provide assurances that the Golden Peak operations are able to handle the surges in demand. STAFF RECOMMENDATION: It would be our recommendation if this is a use you would like to have pursued further the following conditions should be met. lnput from the neighborhood be received and brought to the Council far the meeting of Dec 7th A walkway is delineated through this space to allow pedestrian access to the neighborhood. No nighttime parking be allowed. The area be reserved far the special events who have traditionally used the space, i.e., American Ski Classic The use could be revoked if problems arise. A maximum number of 12 cars be allowed. 5, Review board roles in the development review process as defined in the Russell Forrest Town Code and staff recommendations for improving the commercial and Dominic Mauriello multi-family development review process. (30 rains.) Tom Moorhead ACTION REQUESTED OF COUNCIL: Review and provide input to staff on the recommendations. BACKGROUND RATIONALE: The purpose of this review of the commercial and the multi-family review process is to clearly delineate the current process for large scale commercial and multi family development and to identify opportunities to improve the process. Staff would like to recommend several actions, primarily administrative in nature, to improve the process far the community and the applicant. Staff has discussed these recommendations with bath the PEC and DRB and they have indicated that they support these administrative changes. Staff will also :~ review the various roles of the boards in the development review process and legal issues related to communication with applicants and community members regarding development review actions. STAFF RECOMMENDATION: Approve the staff recommendations far improving the commercial and multi-family development process. 6. Discussion of building safety issues and some relatively minor code updates Gary Goodell and amendments tentatively scheduled far 1g' reading on December T'"..and . 2nd reading on December 215'. The code updates and amendments are proposed to be effective for all building permit applications received after January 1, 20DD_ (30 mins.) ACTION REQUESTED OF COUNGIL: Information and feedback only. BACKGROUND RATIONALE: The model codes that are adopted and administered by the town should be updated an a regular basis. Major new ,.,, , ;, editions are published every 3 years. The town updated its building, fire, , mechanical and plumbing codes to the most current editions with Ordinance 98-19, which became effective 111199. The National Electrical Code, or NEC, is published on a slightly different schedule. It is proposed that the town adopt the most recent 1999 edition of the NEC to replace our current adoption of the 1996 NEC, in addition, a number of "clean up" amendments will be proposed to eliminate some inconsistencies in the current ordinance, which is found under Title 1D of the Town Code. Staff would also like to take this opportunity to make a presentation on some basic building safiety issues and discuss some topics that the Building Safety Team would like to address in future work sessions andlor with future ordinances. STAFF RECOMMENDATION: The Building Safety & Inspection Services Division Team recommends that the Town Council give staff informal direction to proceed with the proposed code updates and amendments as discussed in general immediately above and in greater detail in the forthcoming packet materials. 7. Commercial LinkagelEmployee Generation Program within the Tvwn of Nina Timm /ail. (20 rains.) ACTION REQUESTED OF COUNCIL: None at this time. BACKGROUND RATIONALE: The previous Council had directed staff to begin meeting with the business community to discuss a Commercial Linkage program within the Town of Vail. Initial focus groups were held an November 7'" and 8'". A memo summarizing comments was sent to all of the participants. (This has been included in your packets.) Follow- up meetings with the business community are scheduled for November 30'". Kathy McCormick (consultant hired to help with the process) will be presenting her findings from the meetings as well as providing Council with options for next steps i# Council wishes to continue towards creating a Commercial Linkage program within the Town of Vail at the work session on December 7'". The purpose of this meeting is to bring Council up to date on what has already occurred. STAFF RECOMMENDATION: Please see staff memo. $. Information Update, {10 rains.} 9. Council Reports. (10 rains.) 10. Other. (1D rains.) 2 11. Adjournment - 4:3D p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE} THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 12!7199, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK 5E5$ION WILL BE ON TUESDAY, 12I14f99, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBER5. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY,121Tl99, BEGINNING AT 7:00 P.M, IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24 hour notification. Please calf 479-2332 ~aice or 479-2356 TDD far information. F:IAGENDA.NENfrC 3 VAIL TOWN COUNCIL Tuesday, December 1 and Wednesday, December 2, 1999 the Vail Town Council will be holding a Council Retreat begin each day from $:00 a.m. to 5:00 p.m. at The Inn At Keystone. PUBLIC NOTICE VAIL TOWN COUNCIL MEETING SCHEDULE (as of 11119199) DECEIVIBER, 1999 In an attempt to respond to scheduled meeting demands, as well as adhere to mandated ordinance and charter requirements, Council meetings are scheduled at the following times: EVENING MEETINGS Evening meetings will continue to be held on the first and third Tuesday evenings of each month, starting at 7:00 P.M. These meetings will provide a forum for citizen participation and public audience for conducting regular Council business. WORK SESSIONS Work sessions, which are primarily scheduled for Council debate and understanding of issues before the Council, will now be scheduled to begin at 2:00 P.M. (unless otherwise noted) on every Tuesday afternoon. T)EIE DECEMBER. 1999, VAIL TOWN COUNCIL MEETING SCHEDULE IS AS FOLLOWS: Tuesday. December 7, 1999 Work session............ Z:OO P.M. (starting tune determined by length of agenda) Evening meeting......... 07:001?.M. Tuesday. December 14. 1999 WOrk SeSSZOri............ 2:00 P.M. (starting time determined 6y length of agenda} Tuesday. December 21, 1999 Work session............ 2:00 P.M. (starting time determined by length of agenda) Evening meeting......... 07:00 P.M. Tuesday, December 28. 1999 Work session............ NO MEETING DUE TO HOLIDAYS TOWN OF VAIL ,~-" Pamela A. Brandmeyer Assistant Town Manager Sign language interpretation available upon request with 24 hour notification. please call 479-2332 voice or 479-2356 TDD for informafiion. VAIL TOWN COUNCIL WORK SESSION TUESDAY, DECEMBER 7, 1999 12:30 P.M. IN TOV COUNCIL CHAMBERS AGENDA NOTE; Times of items are approximate, suh~ect to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Vail Plaza Hotel Site Visit. (45 mins.) George Ruther 2. Site visit and appeal of the Design Review Board's approval of a Dominic Mauriello proposed 5 dwelling unit development plan (Po#ato Patch Creek), located to the east of the Po#ato Patch Club and north of Sun Vail on an unplatted parcel. Applicant: Michael Lauterbach, Appellants' Representative: Arthur Abplanalp. (site visit - 30 mins.lappeal -- 45 mins.) ACTION REQUESTED OF VAIL TOWN COUNCIL: Uphold) Overturn) Modify the October 10, 1999 Design Review Board approval of the development plan for Potato Patch Creek. BACKGROUND RATIONALE: See attached memo. STAFF RECOMMENDATION: Staff recommends that the Town Council uphold the Design Review Board's approval with conditions of the proposed development plan for Potato Patch Creek subject to the following findings: That the standards and conditions imposed by the requirements of Title 12 (Zoning Regulations) have been met. 2. That the conditions imposed on the approval are adequate to protect the interest of the Appellants and the Potato Pa#ch Club Condominium Association. 3. Interview for two vacancies on the Vail Local Marketing District Advisory Pam Brandmeyer Board. (30 rains.) 4. A Commercial Linkage program (Employee Generation) within the Town Nina Timm of Vail. (45 rains.) Kathy McCormick, McCormick and ACTION REQUESTED OF COUNCIL: Review and provide direction to Associates staff on moving forward with a Commercial Linkage program within the Town of Vaii. BACKGROUND RATIONALE: The previous Council had directed staff to begin meeting with the business community to discuss a Commercial Linkage program within the Town of Vail. Initial focus groups were held with the business community on November 7~` and $c". The memo summarizing the comments was provided to Council on November 23rd Fallow up #ocus groups were held an November 30c" Kathy McCormick is the consultant engaged to help facilitate the process. She will be here to answer questions as well as outline her proposal for next steps in creating a Commercial Linkage requirement. 1 REGOMMENDATiON: Direct staff to continue moving forward in creating a Commercial Linkage Requirement in the Town of Vaif. 5. DRB Review. (15 mins.} Brent Wilson Allison Ochs 6, Funding Request for Police support far HOT WEDNESDAY NIGHTS. Pam Brandmeyer (5 rains.) BACKGROUND INFORMATION: The Vail Valley Foundation, although it had not been funded through Y2000 Council Contributions, had requested from the Town of Vail the following support: A. Two officers per event {18 events} B. BarricadeslTrash removal G. Installation of 2- 20 amp circuits at Checkpoint Charlie. D. Use of 5 TOV Special Events Permits (liquor licenses} The town has been able to provide the installation of the electrical, the Special Events Permits, and personnel to provide barricades and trash removal for each of these events. However, the Police Department was unable to absorb the following costs associated with these concerts: 2 officers @ 3 hours each (6 hours total) ~ 18 events @ $35lhours = ~75s0. Staff is requesting Council approve either a supplemental appropriation or remaining funding from the 1999 Council Contingency funds to provide this security function. Council has $15,942 remaining in their 1999 Council Contingency fund. For council background information, 4 concerts will be held in 1999;14 concerts will be held Y2000. Of these concerts, 14 will be held in the Village; 4 will be held in Lionshead. 7, information Update. (10 rains.} 8, Council Reports. (10 rains.} g, Other. (10 rains.) 10. Executive Session -- Legal Matters. (30 rains,) 11. Adjournment - 5:05 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (A!L 7fME3 ARE APPRQXIMATt~ ANC SU9JEC7 TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 12114189, BEGINNING AT 2:00 R.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY,12121l98, BEGINNING AT 2:00 P.M. IN TOV COUNGIL CHAMBERS, THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 12121199, BEGINNING AT 7:00 P.M. IN T~V COUNCIL CHAMBERS. Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information. F;IAGENAA.NEWTC 2 VAIL TOWN COUNCIL WORK SESSION TUESDAY, DEGEMBER 14, 1999 2:00 P.M. IN TOV COUNCIL CHAMBERS AGENDA NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. 15 year presentation to Leo Vasquez {5 mins.) 2. Annual Presentation of investment Report (15mins.) Christine Stouder 3. Discuss a redevelopment proposal involving a rezoning, conditional use Brent Wilson permit, and development plan approval for the Ski Cfub Vail facility. {30 mins.) ACTION REQUESTED OF COUNCIL: Provide feedback to the applicant and staff regarding this proposal. BACKGROUND RATIONALE: This proposal includes the demolition and reconstruction of the Ski Club Vail facility with an encroachment onto Vail Associates property. In conjunction with the expansion, the property would be rezoned (to Ski Base Recreation} in accordance with the approved development plan for the Golden Peak Ski Base. The proposal has been reviewed by the Town's Planning and Environmental Commission and Design Review Board and has been very well received thus far. The PEC and DRB will forward a recommendation to the Town Council prior to final review of the rezoning request by the Vail Town Council. A staff memo and copies of rekevant planning documen#s have been forwarded to the Town Council. STAFF RECOMMENDATION: Since this is a request for a work session, staff will not be providing a recommendation at this time. Staff will forward a recommendation to the Town Council at the time of fins{ review of the rezoning request. 4. ArosaWGarmisch and A-Frame Employee Housing Update. {15 mins.} Nina Timm ACTION REQUESTED OF COUNCIL: Provide staff with direction to work with Eagle River Water and Sanitation District to waive water and sewer tap fees in exchange for a first option to purchase a unit at Arosa- Garmisch. Provide staff with direction an a name for the Arasa-Garmisch employee housing. BACKGROUND RATIONALE: Russell Forrest and Nina Timm met with the Board of Directors of Eagle River Water and Sanitation District to discuss waiving, reducing, or providing long-term financing far water and sewer tap fees for deed-restricted employee housing. Based on that conversation, it appears there may be an opportunity to work with the District on these fees. Based on Council's recommendation, staff will meet with the Board of Directors to work toward an agreement. 1 The park at the intersection of Arosa and Garmisch will be named in memory of Lyndon Ellefson and will be called Ellefson Park. The housing site is without a name at this point in time, and staff would like to give it a name. A recommendation of Park Place Townhomes has been suggested. RECOMMENDATION: Direct staff to work with the Eagle River Water and Sanitation Dis#rict on waiving water and sewer tap fees in exchange for the first option to purchase a unit at Arosa-Garmisch. Direct staff to name the housing development at Arosa and Garmisch: Park Place Townhomes. ~. Request for use of Dobson Ice Arena days for Inc. 500 Summer 2000 Pam Brandmeyer conference. (5 mins.) 6. PEC Report-Discussion of Vail Plaza Hotel proposal (20 rains.} George Ruther 7, Council Retreat 1=allow-up. (2 hrs.) Bob McLaurin g, lnformatian Update. (10 rains.) g. Council Update (10 rains.} 10, Other (10 rains.) 11. Executive Session -Legal Matters-Property negotiations (2 hrs.) 12. Adjournment - 8:00 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TkMES ARE APPROXIMATE AN4 SUBJECT TO CHANGE) THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 12121199, BEGINNING AT 2:00 P.M. 1N TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 12121199, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 114120DD, BEGINNING AT 2:DD P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 114120D0, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 7DD far information. F:4AGENDA.NEWfC 2 VAIL TOWN COUNCIL WORK SESSION TUESDAY, DECEMBER 21, 1999 2:00 P.M. AT TOV COUNGIL CHAMBERS AGENDA NOTE: Time of items are approximate, subject to change, and cannot be relied upon to determine at what time Council wilt consider an item. 1. Discussion of Ordinance hlo. 37, Series of 1999, re: zone change Allison Ochs fior Buffehr Creek Park expansion and conceptual design presentation. (35 rnins.) 2. Vail Plaza Hotel. Site visit and discussion. {40 mins.) George Ruther 3. DRB report. (15 mins.} George Ruther 4. Ford Park Managed Parking Calendar Update for Y2000 Summer Pam Brandmeyer Program. (10 mins.) 5. Chalet Road Use Far Valet Parking for Winter 1999120D0. Greg Hall {10 mins.) 6. Request for use of Dobson Arena for Inc. 500 follovv-up. {5 mins.} Pam Brandmeyer 7. Council Critical Strategies discussion. (1 hr.) Bob McLaurin 8. Information Update. (10 mins.} 9. Council Reports. (1D mins.) 10. Other. (10 mins.) 11. Execu#ive Session -Litigation. {9D mins.) 12. Adjournment. 5:55 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE RND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BI= DN TUESDAY, 114100, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY,1l4100, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 1111!00, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24 hour notification. Please call 479 2332 voice or 479-2356 TDD for information.