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1999-06-01 Support Documentation Town Council Evening Session
VAIL TOWN COUNCIL EVENING MEETING TUESDAY, JUNE 1, 1999 7:00 P.M. IN TOV COUNCIL CHAMBERS AGENDA NOTE: Times of items are approximate, subject to change, and cannot be relied' upon to determine at what time Council will consider an item. 1. CITIZEN PARTICIPATION. (5 mins.) 2. CONSENT AGENDA: (5 mins.) A. Approve the Minutes for the meetings of April 20, May 4 and 18, 1999 Minutes. 3. Mauri Nottingham Environmental Quality Award Presentation. (10 mins.) Patrick Hamel ACTION REQUESTED OF COUNCIL: Recognize the winners of the Award. 4. Ordinance No. 14, Series of 1999, first reading of An Ordinance Dominic Mauriello Repealing And Re-Enacting Ordinance No. 11, Series Of 1999, Cascade Village, Amending And Re-Establishing The Approved Development Plan For Lot 54, Glen Lyon Subdivision, Known As The Glen Lyon Office Building Located Within Development Area D, In Accordance With Section 12-9a-10 Of The Zoning Regulations To Allow For The Construction Of An Expanded Office Building And Two Type III Employee Housing Units; And Setting Forth Details In Regard Thereto. (30 mins.) ACTION REQUESTED OF COUNCIL: Approve, approve with conditions, or deny Ordinance No. 14, Series of 1999, on first reading. BACKGROUND RATIONALE: The applicant is proposing to amend SDD #4, as it relates to the Glen Lyon Office Building property, Area D. The applicant is proposing to construct a 37,088 sq. ft. (gross) office building addition to the east of the existing building, a 3,270 sq. ft. modification to the existing building by adding hallways and an elevator, and two EHU's (1,127 sq. ft. and 738 sq. ft.). The resulting total leaseable area of the building is 35,741 sq. ft. which requires a total of 143 parking spaces. The new building is proposed to be constructed above two levels of a parking structure containing 127 parking spaces. The east end of the site will also contain a surface parking (with a level of parking below) of 24 parking spaces, for a total of 151 parking spaces. The proposal also includes aligning the entrance of the parking lot with that of the Vail Professional Building directly across the street and re- striping of the traffic lanes on the S. Frontage Road to accommodate turn lanes and bike lanes. The original Cascade Village SDD was approved in 1976 and has since been amended several times. The development plan approved in 1988 for this area included additional office space and a micro-brewery. On August 10, 1998, the PEC provided direction to the applicant to provide structured parking, substantially increase the square footage of office space, eliminate the proposed duplex development, and upgrade the architectural quality of the existing building. The Commission stated that adherence to the interior landscape provisions and the building height provisions of the previous approval could be varied. The Town Council gave very similar guidance to the applicant, at its September 1, PUBLIC NOTICE VAIL TOWN COUNCIL MEETING SCHEDULE - (as of 5/28/99) JUNE, 1999 In an attempt to respond to scheduled meeting demands, as well as adhere to mandated ordinance and charter requirements, Council meetings are scheduled at the following times: EVENING MEETINGS Evening meetings will continue to be held on the first and third Tuesday evenings of each month, starting at 7:00 P.M. These meetings will provide a forum for citizen participation and public audience for conducting regular Council business. WORK SESSIONS Work sessions, which are primarily scheduled for Council debate and understanding of issues before the Council, will now be scheduled to begin at 2:00 P.M. (unless otherwise noted) on every Tuesday afternoon. THE JUNE, 1999, VAIL TOWN COUNCIL MEETING SCHEDULE IS AS FOLLOWS: Tuesday, June 1, 1999 Work session............ 2:00 P.M. (starting time determined by length of agenda) Evening meeting......... 07:00 P.M. Tuesday, June 8, 1999 Work session............ 2:00 P.M. (starting time determined by length of agenda) Tuesday. June 15, 1999 Work session............ 2:00 P.M. (starting time determined by length of agenda) Evening meeting......... 07:00 P.M. Tuesday, June 22, 1999 Work session............ 2:00 P.M. (starting time determined by length of agenda) Tuesday, June 29, 1999 Work session............ NO MEETING DUE TO 5TH TUESDAY TOWN OF VAIL Pamela A. Brandmeyer Assistant Town Manager Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for inforrnaiion. MEMORANDUM TO: Planning and Environmental Commission FROM: Community Development Department DATE: May 24, 1999 SUBJECT: A request for a final review of a conditional use permit to allow for the Vail Mountain School to construct a temporary classroom on the site,of the school for a two-year period, located at 3160 Katsos Ranch Road/Part of Lot 12, Block 2, Vail Village 12th Filing. Applicant: Vail Mountain School, represented by Pam Hopkins Planner: George Ruther 1. DESCRIPTION OF THE REQUEST The Vail Mountain School, represented by Pam Hopkins of Snowdon & Hopkins Architects, is requesting final review of a request for a conditional use permit to allow for a modular classroom to placed on the school site. The modular classroom is intended to accommodate an increase in the demand for students to attend the school. The temporary classroom is expected to meet the immediate demand and would be installed for the 1999-2000 and 2000-2001 academic school years. The modular classroom is approximately 20' x 60' in size and can accommodate 16 to 18 students. The applicant is proposing to locate the temporary building on the south side of the school partially under an existing canopy. This location was selected by the applicant for convenience and function. Since the. May 10`h worksession meeting with the Planning & Environmental Commission the applicant has made revisions to the proposal. The revisions include moving the temporary classroom to the west of the original location to the south end of the . gymnasium and increased the size of the structure from 20' x 40' (800 sq.ft.) to 20' x 60' (1,200 sq.ft.). A reduced copy of the proposed plans and a letter describing the request have been attached for reference. II. STAFF RECOMMENDATION The Community Development Department recommends approval of the Vail Mountain School's request for a conditional use permit to allow for the installation of a temporary modular classroom. Staff's recommendation of approval is based upon the review of the criteria outlined in Section IV of this memorandum. t TOWik OF PAIL Should the Planning & Environmental choose to approve the applicant's request, staff would recommend the following conditions be made part of the approval: 1. That the conditional use permit for the temporary structure expire on May 31, 2001. 2. That the temporary structure be removed from the property on or before May 31, 2001. 3. That the applicant submit a written statement to the Town of Vail -agreeing riot to reappear before the Planning & Environmental Commission with a request for an extension to the conditional use permit for the temporary structure, prior to installing the structure. 4. That the applicant implement the exterior materials improvements recommended by the Town of Vail Design Review Board prior to occupying the structure. The Planning and Environmental Commission shall make the following findings before granting a conditional use permit: 1. That the proposed location of the temporary classroom is in accordance with the purposes of the Zoning Regulations and the purpose General Use zone district in which the site is located. 2. That the proposed location of the temporary classroom and the conditions under which it would be operated or maintained would not be detrimental to the public health, safety, or welfare or materially injurious to properties or improvements in the vicinity. 3. That the proposed temporary classroom will comply with each of the applicable provisions of the Zoning Regulations. III. BACKGROUND- According to the Official Town of Vail Zoning Map, the Vail Mountain School, is located in the General Use Zone District. Pursuant to the Town of Vail Zoning Regulations, the purpose of the General Use Zone District is to, "provide sites for public and quasi-public uses which, because of their special characteristics, cannot be appropriately regulated by the development standards prescribed for other zoning districts, and for which development standards especially prescribed for each particular development proposal or project are necessary to achieve the purposes prescribed in Section 12-1-2 of this Title and to provide for the public welfare. The General Use District is intended to ensure that public buildings and grounds and certain types of quasi-public uses permitted in the District are appropriately located and designed to meet the needs of residents and visitors to Vail, to harmonize with surrounding uses, and, in the case of buildings and other structures, to ensure adequate light, air, open spaces, and other amenities appropriate to the permitted types of uses. (Ord. 21(1994) § 10)." 2 1. Sections 12-9C-2 & 3 outline the permitted and conditional uses allowed in the General Use Zone District. The temporary modular classroom is an allowed conditional use in the General Use Zone District subject to the issuance of a conditional use permit. On Wednesday, May 19th the applicant appeared before the Town of Vail Design Review Board for a conceptual review of the exterior finishes of the modular structure. The Board has requested that the metal-sided building be painted to match the stucco color of the school, that the windows and doors be trimmed with 2x6 wood material and painted to match the trim color of the school, and that additional trim be added to improve the appearance of the structure. IV. CONDITIONAL USE PERMIT CONSIDERATION CRITERIA AND FINDINGS In accordance with Chapter 16 of the Municipal Code, an application for a conditional use permit within General Use District, the following development factors shall be applicable: 1. Relationship and impact of the use on development objectives of the Town. The Town of Vail Municipal Code allows for temporary structures subject to the issuance of a conditional use permit. The Code requires the issuance of a conditional use permit for temporary structures, in part, to insure that adequate steps are taken to insure that the structure complies with the development objectives of the Town. The intent of allowing temporary structures is to accommodate those situations when a permanent structure is not appropriate or circumstances, such as duration of use, warrants a temporary structure. In the case of the Vail Mountain School, staff believes a temporary structure is warranted for a limited period of time to accommodate the, immediate needs of the school, as well as afford the School Board the opportunity to finalize plans for a permanent structure. Staff believes the two-year request is appropriate. However, a request for an extension to the two-year timeframe should not . be permitted. 2. Effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities and public facilities needs. The requested conditional use permit will have positive effects on the immediate needs of the school to meet growing demands. The temporary classroom will allow the school to provide educational opportunities for up to 18 additional students. The structure will also provide the Board with additional time to pursue expansion opportunities to meet the school's long-term needs. It should be noted that the temporary classroom should not be considered as a long-term solution to the school's demand for space. 3 3. Effect upon traffic, with particular reference to congestion, automotive and pedestrian safety- and convenience, traffic flow and control, access, maneuverability, and removal of snow from the streets and parking areas. The applicant has revised the location of the temporary classroom on the school site. Staff believes the new location is a more appropriate location than the original. The new location reduces congestion of pedestrians at the front of the school near the parking lot and alleviates the safety concerns of having the classroom immediately adjacent to the parking lot and vehicle traffic. 4. Effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. The applicant is proposing to improve the exterior of the temporary classroom to minimize the negative impacts of the structure on the character of the area. The proposed location will also insure that the impacts of the structure are reduced. Overall, staff believes that due to the exterior improvements proposed, the location of the structure on the school site, and the temporary nature of the building, the temporary classroom will have minimal, if any negative impacts on the character of the area. The Planning and Environmental Commission shall make the following findings before granting a conditional use permit: 1. That the proposed location of the use is in accordance with the purposes of the Zoning Regulations and the purposes of the district in which the site is located. 2. That the proposed location of the use and the conditions under which it would be operated or maintained would not be detrimental to the public health, safety, or welfare or materially injurious to properties or improvements in the vicinity. 3. That the proposed use will comply with each of the applicable provisions of the Zoning Regulations. 4 - o PLANNING AND ENVIRONMENTAL COMMISSION May 24, 1999 Minutes MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: John Schofield Diane Golden Russ Forrest r Galen Aasland Tom Weber Dominic Mauriello Brian Doyon George Ruther Chas Bernhardt Allison Ochs = Doug Cahill Brent Wilson Judy Rodriguez Public Hearing 2:00 p.m. John Schofield called the meeting to order at 2:00 p.m. 1. A request for a final review to discuss a conditional use permit to allow for the Vail Mountain School to construct a temporary classroom on the site of the school for a ten- month period, located at 3160 Katsos Ranch Road/Part of Lot 12, Block 2, Vail Village 12th Filing. Applicant: Vail Mountain School, represented by Pam Hopkins Planner: George Ruther George Ruther gave an overview of the staff memo. John Schofield asked if the applicant had anything to add. The applicant had nothing to add. 47 Brian Doyon had -no comments. Galen Aasland said he wanted to offer enough opportunity to remove the classroom after the school year ends in two years. Pam Hopkins said the 5-yr plan should be adopted in July and she would like the temporary classroom to remain until 2 years from July 1st. Doug Cahill asked about the hitches being up against the building. Chas Bernhardt had no comments. John Schofield asked if the utilities would be underground and if the access would be paved. Pam Hopkins said the access would be sandstone and electricity would be the only utility. George Ruther asked if the PEC would like the hitch removed. John Schofield said, yes and suggested something other than metal siding. Pam Hopkins said trailers don't come with wood siding. Planning and Environmental Commission 1 Minutes May 24, 1999 Brian Doyon stated originally we were talking one classroom and now we have two. Pam Hopkins said since they were so late, they just had a larger trailer available and the second classroom would be a computer lab without additional students. John Schofield asked for any public comments. Duane Piper, a neighbor, asked if this was for larger enrollment. Pam Hopkins said this would be for a peak enrollment before the 5 yr. plan was established. Galen Aasland made a motion in accordance with the staff memo, amending Condition 182 to have the date read July 1, 2001. Doug Cahill seconded the motion. John Schofield amended the motion to have utilities be underground and that access to the facility be paved and the hitches be covered or removed. The motion passed by a vote of 5-0. 2. A request for a conditional use permit to allow for a Type II employee housing unit to be located at 1538 Spring Hill Lane/Lot 14, Block 3, Vail Valley First Filing. Applicant: Wiley Family Partnership Planner: Allison Ochs Allison Ochs gave an overview of the staff memo. John Schofield asked if the applicant had anything to add. Kurt Segerberg, representing the applicant, said the EHU was below 500 sq. ft. in order not to have provide two parking spaces. Allison Ochs said she just received the plans this morning. John Schofield asked for any public input. There was no public input. Doug Cahill asked if the walkway to the unit would be heated, as this was a safety concern. Kurt Segerberg said, no. Chas Bernhardt asked for a letter from the adjoining homeowners approving the additional unit and he wanted the new modifications to be applicable. Brian Doyon asked for reassurance that this would be an EHU and not an addition to the house. He asked if the wall between the two units could be concrete. Kurt Segerberg said that that would not be a problem. Galen Aasland disclosed for the record that he had looked at the lot some years ago, but saw no conflict and he saw no reason to change the plans. Planning and Environmental Commission 2 Minutes May 24, 1999 5-19-1999 12=56PM FROM SNOWDON AND HOPKINS 9704767491 P_6 Vail Mountain School May 19, 1999 Town of Vail Design Review Board 75 South Frontage Road Vail CO 81658 Dear Design Review Board Members: Thank you for considering our request to place a modular classroom on campus for academic years 1999-2000 and 2000-2001. Having this temporary space will allow us to offer our program to a new grade of students and to create a more suitable computer lab. I appreciate your concern that the modular unit would be removed after two years (twenty- four months). We would be pleased to commit to that time limitation. We are honorable people and would not enter into this agreement with false intentions. Please contact me if you have questions or wish to view the site. Thank you for your consideration of this request. Sincerely, Peter M. Abuisi Headmaster PMA/ty 3160 KATSOS RANCH ROAD • VAIL, COLORADO 81657 • (970) 476-3850 • FAX (970) 476-3860 t Vail Mountain School - April 12, 1999 Mr. George Ruther Senior Planner Town of Vail 75 South Frontage Road Vail CO 81657 Dear Mr. Ruther: After the last addition to Vail Mountain School and the rezoning of our property, we were asked by the Town to refrain from requesting, in piecemeal fashion, changes to the campus. Instead, a long-range plan was requested. Toward that end, we have hired a consultant to guide the efforts of three dozen Vail Mountain School representatives in a long-range planning process which will occur this weekend, April 16-18. A primary topic will be the growing demand for the school. I anticipate the suggestion that one possible way to address the immediate situation will be to place a modular classroom on campus for ten months, August 1 through May 31 of the next academic year. We are experiencing a significant increase of inquiries about our school, perhaps because of a new influx of people to the valley as of next fall, and the Eagle County Charter Academy's decision to drop its high school program at the end of this academic year. In response to these matters and the reconfiguration of what we offer our current population, we are considering ways to add classroom space on this campus. Our request of you is for the opportunity to accommodate the demand for Vail Mountain School in 1999-2000 while using that academic year to make preparations to blend the new students into the school permanently. That effort is one part of the long-range plan we hope to submit to you and it is the rationale for this specific request. Knowing that the process of approval takes time, I am writing to you now to secure a date on the calendar to make the step possible in a timely manner. It is my assumption that the school's long-range planning session next weekend will confirm the wish to do so. Enclosed please find a check in the amount of $250.00 for the cost of this phase of that process. Thank you for considering this request. I am available to answer questions, as is Pam Hopkins, our liaison with the Town of Vail. Sincerely, Peter M. Abuisi Headmaster PMA/ty encl. 3160 KATSOS RANCH ROAD • VAIL, COLORADO 81657 • (303) 476-3850 1I kK. f - o_ V} C) Ul VIA, 1 r C, -00 O 0 CD rr ~r ov~ \ ` \ ~ :CHAIN-UNK ~ 0 O r 1 \ \ FENCE V C Q N r COVEREO ENTRY 10 M 'U r, I s STUCCO WALL 8350 y r Z-7 ED > !3 4~ 1 RU. Y~ ~~r~ X -4 ^t S WALL A A Z r ?pO o TL9 13 1! o a a o y 1r a,9 N ~o z r r. o G 15.5 Z T r ROD OYRHNG - - -AVRHN D*~ f 6:4 _ _ 7 r' ~.5 2.5 0 f ~/ham 8.8 7~ r fly colic °8.o SCHOOL N T c- (A - _ DECK-'---- A ` rn G! (0 ' - ~o ~f .5' 91L171R GYP, `0 ^'1 J 1. • f 9. V' cr) ~8-8 A d ~ 49.2 n (0 r.~ 1 I F. HYORANT--- (0.3) 'r r BENCHC W) r I,JJf .T - 'r ;AM t~ I IA ICY m , `D' r I a PHIS 89.5 x 83JZ.5 ~ 8333.2 89.9 - - - - - - - - - - - - - - - - + _ TRASH BIN ~o C/) 6ECapitil `e - :3 Modular Space a o [1 m CL co n+t~eratf is ~dno w n O i joist f &A R/'vW4 Amw co KVIf a m O CO w cc ~v :3 T) CL m = ti o Ul -o Ul 7C 3 - N 71 A A - 4 40 V) V V O C7 CD o D Z u ~ O M 7C CLASSROOM #1 CLASSROOM #2 Won `o cZn to i wr W VOL A2 ~ M 11= r 4G 4--h N a *WWII D ~ l ' c~ S-19-1999 12=SSPM FROM SNOWDON AND HOPKINS 9704767491 P_4 Snowdon and Hopkins Architects JOB VA I V M D U NTAIN 66HODI. SHEET NO. PIMP07 BY pw DATE 1 Al &I 201 Gore Creek Drive 970 476-2201 Vail, Colorado 81657 FAx 476-7491 jzx - - dK1oPea-, K , CvI PAI Hf 'I'D MP-'e5~~, 4 ~X~'I"1 N~ ~I,1I i.I7~t~ICv ?>10HH f [71. i i TO: Vail.Town' Council FROM: Russ Forrest Pam Brandmeyer Annie Fox DATE: June 1, 1999 SUBJECT: Sponsorship & Marketing Consulting Services INTRODUCTION: As part of the community facilities planning process, staff and the organizing committee have been developing strategies for obtaining public-private partnership financing for community facilities. A company called ISI was introduced to the Community Facilities Committee approximately 1 month ago. Attached is material that will provide an overview of ISI and their proposal. This company has presented the Town and the Vail Recreation District with a proposal to 1. Assist in identifying private funding for community facilities, 2. Assist in enhancing special events, and 3. Improve the overall marketing program for Vail. Initially, it appeared these three areas were separate and discrete. In further discussions with ISI, it appears that there is a strong connection between these three areas. For instance many donors of community facilities will want to also host special events in those facilities. Sponsorship of facilities can also augment the overall marketing of Vail. A Fortune 500 company Sp onsors a facility they will want to market the fact that the public should go see the "2sheet of ice or performing arts facility" in Vail sponsored by their company. ISI also indicated that local donors who have second homes in Vail might be very interested in supporting such facilities. DESCRIPTION OF THE PROPOSAL Attached is a copy of the proposal submitted to the Town of Vail by ISI. The following is a summary of that proposal. Strategic Consultation and Planing: ISI has offered to participate in the charette to provide input on how design concepts could be modified to be most marketable to the private sector. They would not steer the direction of the charette as to what uses are located where. They would provide recommendations (which we could take or leave) on how to make the uses more marketable to the private sector. By participating in the charette they 1 would also be able to better market the facilities since they would have first hand exposure as to what the community wants in terms of facilities. After the charette, ISI could also make some initial contacts with potential sponsors and bring that information back to the Town in July, when Council will be asked to determine what uses are appropriate on what sites. Sales and Marketing for Community Facilities: Once the Town of Vail and the Vail Recreation District have determined what community facility uses are appropriate on what sites, ISI could then begin actually selling sponsorship of facilities based on parameters set by the Town of Vail. The Town of Vail would have to approve of each sponsorship before the consulting company initiates a sponsorship agreement. • Special Events: ISI also has many connections within the entertainment and professional sports business. They can help create strategic relationships to further enhance our special events. They would not replace VVTCB or the need for a local event coordinator. • Marketing: ISI is a marketing firm that has provided marketing consulting services to Disney, the Denver Broncos, and many other guest/recreational oriented organizations. As part of their retainer they would be willing to review. our current marketing program and make recommendations on how to improve that program. COSTS The proposal is broken into two parts in terms of payment. The first part of the scope of service would be providing consulting services on community facilities, special events, and marketing. These services would be paid through a monthly retainer of $7,500. The second part of the proposal is actually finding sponsorships for facilities. The fee for this second phase would be 15% of the sponsorship revenue. The following is a summary of the cost break down. Staff has contacted ISI to determine if the cost or the minimum time period could be reduced to decrease the total cost of the consulting element of the project. IS! does feel that they are giving the Town of Vail a below market cost and could not provide a reasonable level of service for a fee less than $45,000. ISI did agree to a 6-month retainer agreement versus a 12-month agreement that reduces the total cost of the agreement by 50%. The Vail Recreation District did agree to pay for 50% of all costs related to what IS! would do for the community facilities project. If the Town asked ISI to exclusively assist with the community facilities project the total initial cost would be $22,500 with VRD contribution. Service Cost/Month Duration Total Consulting $7500 6 months $45,000 Sales of 15% of sponsorship Sponsorship Revenue Note on Sales of Sponsorship: ISI would also ask for an advance on sales that would be recouped when a sponsorship sale is made. The cost for the advance would be $7500 per month. However, this would be part of a separate 2 agreement the Town could enter into after November of 1999. This is a change from the original proposal to allow the Town to determine if a relationship is acceptable before committing additional resources. The Town does not usually work with consultants on a retainer. However, it appears this is the common practice within the marketing community. Also the Town will typically do a request for proposals. However, this appears to be a very new concept for local government and few marketing firms are offering these types of services. Ideally, staff would recommend a request for proposals. This firm is coming very highly recommended to the Town and if we want to engage their services for the charette, we would have to do so quickly. Staff would strongly recommend thoroughly checking references before any agreement is made with this consulting firm. WILL THIS OVER COMMERCIALIZE VAIL? One of the concerns that has been expressed within the community facilities committee has been will sponsorship dollars over-commercialize the Town of Vail? This was asked directly to ISI. They made it very clear that sponsorship of a facility will be completely controlled by the Town of Vail and/or VRD. They also made it clear that sponsorship does not have to involve gaudy signs or banners. Community facilities can be funded with sponsors that simply have their product in a visible location within the facility or have the ability to run an event within the facility. So the Town would have a high degree of control in terms of how the sponsor is presented in relationship to the building. The Vail Library has received sponsorship funding for equipment and programs, which has not resulted in complaints about over-commercialization. VRDINPUT VRD is very enthusiastic about finding private sponsors to help fund community amenities. The VRD sees this as a way to significantly leverage private funding with limited public resources to develop much needed community facilities. They have expressed concern about ISI participating in both a consulting role and a sales role. The thought being that a marketing firm will try to encourage the community to pursue the biggest idea that has the greatest opportunity for marketing to the private sector. ISI responded to this concern directly by stating their role would be to 1. Become very clear on the needs of the community prior to marketing facilities and this would increase their success in selling sponsorship. 2. They would be able to do some preliminary work with sponsors to provide the community with input on what expectations are realistic for private funding. 3. They could provide input during the design process to make the uses that the community desires more marketable to the private sector. In other words, they made it clear that the community will decide the uses and their value would come in providing recommendations on how to make those uses appealing to private sponsorship. At the Vail Recreation District's May 25 worksession, the Board agreed that ISI had adequately addressed its concerns and that they would be in favor of entering into a contract with the Town of Vail to engage the services of ISI. 3 What are the risks? • ISI may influence decision-makers to pursue development of guest amenities versus public amenities. This concern is somewhat mitigated in that the design teams will be instructed to site all the critical community facilities. • After paying a retainer there is no guarantee that there will be private sponsorship of facilities. However, the Town would benefit from the consulting services on how to improve marketing for Vail. • We have not issued an RFP for services to solicit other proposals. Why should the Town pursue this idea? • The VRD and the Town have inadequate funds to finance'all of the facilities the community has identified without a vote for raising revenues or borrowing money. • Voter approval, if it is needed, for community facilities may be likely after pursuing and exhausting opportunities for private funding. • Why use public funds when the Town can use private funds and fulfill a community need. • The initial risk is $45,000. If we don't take this risk there is a much lower probability that we will receive significant private funding. • This partnership has a number of other significant benefits such as aiding the Town with its marketing challenges. Obtaining a consulting team to evaluate our marketing program could cost $40,000-$70,000. ISI would be willing to do this work as part.of their $7,500/month retainer. Questions for Council • Do you support the concept of finding sponsors for community facilities? • Would you like a 3rd party to review marketing in Vail and recommend improvements? • Are you comfortable with a relationship with ISI? F:\EV ERYONEVEFF\COMFAC\SPONSO R.DOC 4 I n t e g r a t e d S p o r t s I n t e r n a t i o n East Rutherford, NJ Newport Beach CA Sent via Federal Express UaTC- Recedvei April 16, 1999 APR 19 1999 Mr. Russell Forrest and Mr. Bob McLaurin A-Ate R ece t TOWN OF VAIL APR 2: 1990 75 South Frontage Road Vail, CO 81657 Dear Gentlemen: SUBJECT: PROPOSAL FOR CONSULTATION SERVICES Thank you again for providing ISI Team and Venue Services with the opportunity to present you with our proposal to provide consultation and marketing support for the town of Vail. We have a solid understanding of your immediate needs, as well as long term goals surrounding the Town of Vail project. Given our discussions, this letter will describe the role of ISI and the scope of our responsibilities. It also sets forth our proposed compensation structure: ¦ Strategic Consultation and Planning Consult on overall business plan and project operations, with emphasis on design and sales / marketing. Conduct pre-cheret meetings with Town of Vail senior management. - Advise Town of Vail throughout cheret process with regard to prospective design firms. Ensure marketing designs are incorporated into existing town aesthetics Ensure that Town of Vail receives maximum value from its marketing partnership agreements with Vail project partners. Act as interface between Town of Vail and appropriate entities to ensure project success on all issues related to marketing and sponsorship elements. Design team. Construction team. Governmental agencies / Citizen boards. One Meadowlands Plaza, Suite 1501, East Rutherford, NJ 07073- Phone: 201.507.1122 • Fax: 201.507.5308 Mr. Russell Forrest and Mr. Bob McLaurin Town of Vail April 16, 1999 Page 2 ¦ Sales and Marketing Services - Evaluate inventory/buildings for sponsorship "friendliness". Generate increased exposure for Town of Vail through partnerships. - - Increase revenue through sales. - Create and package Town of Vail assets into new sponsorship programs - Target and sell packages to strategic partners - :Target and sell name entitlement packages for buildings as directed by Town of Vail Compensation Term: One (1) year (May 1, 1999 to April 30, 2000) Monthly Retainer: $7,500 (Each month beginning May 1, 1999 through October 31, 1999). $7,500 (As an advance against commission sales for each month beginning November 1, 1999 through April 30, 2000)*. *We anticipate that inventory will be available for sale at this time, however, the monthly retainer will remain in place until inventory is available for sale. Sales Commission:- ISI will receive a 15% sales commission on gross sales of sponsorships (Sponsorships) generated for Town of Vail. Performance Bonus: Upon reaching set goal of sponsorships sold (mutually determined by Town of Vail and ISI), ISI will be entitled to a performance bonus of 5%-- of the total goal. Expenses: Town of Vail will reimburse ISI for any and all reasonable (pre-approved) expenses incurred in the performance of its duties (i.e. travel and entertainment), excluding general office expenses and overhead. All expenses incurred will have prior approval of Vail. ISI will invoice Vail on a monthly basis outlining actual expenses incurred. Additionally, ISI will use Town of Vail travel service for direct billing. and booking of airline tickets when appropriate-- Mr. Russell Forrest and Mr. Bob McLaurin Town of Vail April 16, 1999 Page 3 Gentlemen, thank you again for the opportunity to present this proposal. We look forward to a long and healthy relationship between ISI and Vail. Best Regards, INTEGRATED SPORTS INTERNATIONAL A~~ a~i~ E.J. Narc se Vice President, Team &-Venue Services cc: Fred Fried - ISI APR-25-99 08=21 FROM=TOV-CON-DEV-DEPT. 10-9704752452 PAGE 2/3 tNurt _ rr~r ru. r ~Frr . ca t»> u j. 1 rr ri rl Integrated Sports Iateraationa East Rutherford, NJ Ns+port Beau, CA I AP& 22, 1999 Mx: Raesxeu Fork 'r3wN cFvA1f. 7s somzi~tdW Vai. ColMUIC $1657 SI JEiT. : isr zro ow.ui;'ro •T I In 44c 1 on aae &re-- asters of Wb=h you Tepg ted.,addit o w*= , >~ai onr oci1111= WMXML PIOW bear is Vi d that your association with W as this pt a a not =e , allo*$ y4m oppocumity to DO= the zesow= my=. butaw bnedm ]TCW 7et=r as wdL communii„ P-ed ZU war mow. and be wixm a gmsm t at an l=gig to the d--igm aW &Vdopnww of the Town of Vag We wm wore dbVIy Vm2L &a pmjea W'Xft d=Pmd by t!x Town .of VZa to use that oar fo=-7s O=ed on trig tlae =Wktftg and mvcate at ibis pcejoei Thous cor ecdc ~ ttetabal~ 0 wm coasaatt with the PmJ= Ieadm to sumantoce that the mmmu bum= piaa mad snake takes into aoamsr any and a1< wag - We W&wodr wi* the de p and cmugftctj= oc=W d==g t~ patxsicaitu' phaves m ~spiaRe avesams of ~ ~smt is the ptojccx. . in ad~ ISr will t ou fi t sitic loctam with emphms ws foal W.Wahl a I'mPmm and ma to gate the scq>c of the Pm= has bees dc=mi=5d IM will ideonfy goad evatcaft aA opportaxotcs mx;kdW9 dCstgm, PI , and papoag pwa1W *Zth k doWY s=dardr- atZ Wdoa will be paid tc tho i,~. 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A= Emir AS.6ati= ' P m arith a 9prrd oo t sties £o& anizu at a Vail velure One Ideaddwrtaads Plaza, Suite I5'O1; East autherford, NJ 07073 Thon.c: 241.59?.1z2 z - ~E::: 1.01 07.53U8 APR-26-88 08:22 FROM:TOV-COM-DEV-DEPT. ID=9704792452 PAGE 3/3 rra~•t rnu~~c i•e~- . ~YC~ 1JJJ V•/~ a L , L4 will wads dandy with the Town of Vaal t0 advise oa an =Aftd mpt.Gt'S of tbm Pubfic-piwaL, pattnczsbip. eves with swat boa to sp°ns°rsWp+ p m vcaw Iocaaiot~. so d bloat miss fim1be vaU TOMUM v W I'au IqAl~ a 2m:kw g Skated developed to diswWue via as the yesnlmtu4, Mou Rmn Corm miry. M MM of and mane mmzmn=xbdAm au Via logo add pr7vule ways to maam~sc and Mic?izg bodsaL We w49 wmir wick tba e'm- advrrris{ng ag=CY to drive the p oc - m. of n wmaswg ft sift Of the Town 'of van's Wfimany adi:~o . the bf"d assay of SPCCMftg that me akmc(y drht to the Valli SWwt-()W, vad cam he ioadrageri u the otmdoozsamaa's sports po:aFR& gimm dw =Pmsivc „stoat rents accesaUe a romW tmn. M will wt& to brad on taw image that is ooe of a min ystuYle a fm dad B ~ btt l tcg Vad Resorts, Vag &td A59o. , V,-.,,. ) add gnn) icu of Va31 aooaesuudes (Sipom ~ ~,s Casts, 8ventn scrod s drssinarioan it sacks w b c~ Cemrs~ 9=1 Vail lonX b~ the y=-tatmd e. Rzoseii, i bJ)PO that this fmrd= cbrifim our mk dad soopo Of dtrticc for ft p m!p= As ondined m me GnFW Pte. Our mQWWY =tzLimu wM iurAck but is am Ia,m to, adi of the sawn above. We arm cxcated by oar p meow d pwticmhtp~ We look forward to the aiw cngm that tic abca<i we hme also noted that the (Inc of dhc dmz m chateROe has bean pushed fmvnwd ftnm Jima in M&y Both Demny O'L=q and myself have A*mtcd aQ sd=Wcs accardiagly and wJ be ava&"c m mwd Please feel fiec m o ntc wi$t at3y quesbioQS• I lr~olc focwatd tp spesloong with yao. Best Rrpzds, RNrMCRATM 5 UMMMATIONAL EJ. Nahci9e Viet Presideiu. Tcam & v=oc s=vi= r~~r About Integrated Sports International Our Organization our services Integrated Sports International (ISI) is a Corporate Consulting & Property Marketing- full-service marketing company utilizing a Comprehensive strategic planning and completely integrated approach in the implementation of integrated marketing programs development of client programs. ISI believes for manufacturers, consumer products or service that the creation and maintenance of the corporations, retailers and sports / entertainment client's position and image requires that all management organizations. Sponsorship marketing disciplines be fully synchronized so negotiations and evaluation. Value-added media that a clear, effective, and unified message is packages. Licensing, merchandising, and cross- communicated to the appropriate audience. promotional ties. ISI's mission is to provide its clients with a Athlete / Celebrity Marketing & competitive advantage in their respective category. IS[ creates and maximizes, Representation - opportunities by employing the knowledge and Full=service representation for all off-field / court skill acquired over years of developing business and marketing endeavors, including: marketing properties and identifying those endorsements, licensing, promotions, speaking opportunities which.best suit client needs. engagements and personal appearances. ISI draws from its vast resources to plan, Specialize in seeking "owhership" for athletes / implement and evaluate marketing celebrities, gaining equity positions with affiliated strategies.that ensure client satisfaction. companies to provide mutual incentives for growth. As a marketing partner, ISI's primary goal is to Team & Venue Services - assemble all marketing elements into a Extensive experience in management, comprehensive package designed to meet marketing and sponsorship sales, including - specific business objectives. venue entitlement, stadium development, premium seating and ticket sales organization and management. Our Experience • Corporate Sponsorship Event Planning & Management - • Athlete / Celebrity Marketing Turnkey event management, promotion • Venue Entitlement coordination, and television packaging. • Property Marketing Sponsorship sales and licensing / merchandising, • Stadium Development on-site and_at retail. • Special Events • Premium Seating Licensing & Merchandising - • TV Programming / Advertising Complete range of services for sports and/or • Logo Development entertainment properties from evaluation of market • Retail, Licensin & Merchandising potential, development and registration of marks, • Creative Direction licensee acquisition, retail strategies, distribution • Product Line Development and promotion planning.. Creation of brand-. • Mergers & Acquisitions extensions, sourcing and fulfillment of premium -promotional products. Integrated Sports International, 2199 ledla imor lanon: MCAX11L ricss i Vll scs - - - Spgfl 41, ~~80T~IS i$~S & fpto tflC7 f cc, LAS VEGAS CONVENTION AND VISITORS AUTHORITY MEOIR INFORNRI101 -M aDIM RECENT PRESS RELEASES v FOR IldMEDIATE RELEASE .:a& s3 February 1999 ucaWb O w e W, Contact: Malissa. Schwamm: (for LVCVA); (702) 228-0222 'zf? N ich6lle Steinberg (for SFX), (310) 271-0600 q Lwtt! MA', I ND 9J c c~G:t dam/ r-. LAS VEGAS PARTNERS WITH SFX LIVE TO FORM ONE-OF-A-KIND ENTERTAINMENT ALLIANCE LAS VEGAS The Board of Directors for the Las Vegas Convention and Visitors Authority (LVCVA) voted today in favor of a three year alliance with SFX Live, a division of SFX Entertainment, the largest diversified promoter, producer and venue operator for live entertainment events in the United States. Under the terms. of the agreement,.,SFX.Entertainment has designated. Las Vegas as the Official Resort Destination" of SFX Entertainment, and will bring a total of nine events.to Las Vegas over the next three -years. The kick-off, high profile event will be the Nokia presents George Strait Chevy Truck Country Music Festival". taking place on Saturday,. May. 8 at. Sam Boyd. Stadium. This first-time event for Las Vegas is headlined by George Strait with performances by an all-star cast of country music talent including Tim McGraw,. Dixie. Chicks, Kenny Chesney, Jo Dee Messina, Mark Wills and Asleep at the Wheel. Other potential events for Las Vegas, including street festivals; rock, alternative rock, R&B, jazz or folk music concerts; and motorsports events, to be announced in the near future. "The alliance with SFX is a major component in our overall strategic plan for marketing and promoting Las Vegas, said Manuel J. Cortez, president and CEO of the LVCVA. "It creates numerous opportunities for all of our resort partners to get involved with high profile, world class mega-events." 5/24/99 3:32 PM 1 of 3 :cua w1ormation: Kecent rress Keleases nnp:iiwww.lasvegas24hours.com/general/gen_press_uz 1099.html On a national level, the partnership ensures Las Vegas an extensive and highly visible onsite presence at SFX produced shows in 10 major markets in 1999 including Atlanta, Boston, Houston, Kansas City, Los Angeles, Miami, New.York, Phoenix, and San Francisco. Exposure will be expanded to 15 major cities in the year 2000 and 20 cities in 2001..In addition.to on-site exposure. and promotions at SEX events.nationwide, Las Vegas will receive hospitality packages which include elements such as tickets, use of VIP facilities at SFX venues, backstage passes, and meet and greet opportunities for special guests. These packages will be used primarily as a means to entertain key customers throughout the year. "This is a- significant partnership for Las Vegas in many ways," said Rossi Ralenkotter, vice president of marketing for the LVCVA. "Las Vegas will receive unprecedented exposure in nearly 20 top 10 mad(ets over the-next three years. In addition, the SFX partnership provides us with an opportunity to host nine major special events with the potential to attract a significant number of new visitors to our destination." "Both 1as.Vegas and SFX are synonymous. with,entertai invent, therefore its only. fitting that we join forces to add a new level of excitement within the industry," Ralenkotter added. "SFX is very excited to feature and promote Las Vegas as the number one resort destination at our venues," said David Sass, president of SFX Live. "With our national footprint and diversity of live entertainment events, we have a unique capability to provide Las Vegas with the highest visibility and exposure to a broad consumer base." R&R Advertising, the LVCVA's advertising and public relations firm since 1980, was instrumental in developing the program and negotiating the terms of the partnership on behalf of Las Vegas. "This is one of the most unique strategic alliances ever conceived between the tourism and entertainment industries," said Billy Vassiliadis, CEO of R&R Advertising. "The alliance with SFX exemplifies the types of innovative partnerships we're looking at to promote Las Vegas throughout the world and in the next century." F3 5/24/99 3:32 PM mean smormanon: xec:enr rress neieases nap:iiwww.tasvegasz4nours.corwgencraugen_press_uL ioyy.nuni SFX Entertainment is the largest diversified promoter, producer and venue operator for live entertainment events in the United States. It owns, partially or entirely, and/or operates the largest network of venues in the,country used principally for music concerts and other live entertainment events. Upon completion of all pending acquisitions, it will have 73 venues including 14 amphitheaters in 9 of the top 10 markets and will own or operate venues in 29 of the top 50 markets overall. SFX also develops and manages touring Broadway shows, selling subscriptions series in 38 markets that maintain active touring schedules. Through its large number of venues, its strong market presence and the long operating histories of the businesses it has acquired, SFX operates an integrated franchise that promotes and produces a broad variety of live entertainment events locally, regionally and nationally. Pro forma for its pending Marquee and Cellar Door acquisitions, during 1998, 35 million people attended approximately 12,150 events promoted and/or produced by SFX, including over 5,200 music concerts, 5,800 theatrical shows, over 800 family entertainment shows and 350 specialized motor sports shows. SFX also represents many prominent and prestigious athletes and broadcasters for contract and marketing services. For more information on the programs and services of the Las Vegas Convention and Visitors Authority visit www.lasvegas24hours.com. • Press Releases • Press Kit • Monthly News Briefs • Show Guide • Hotel PR/Adyertising Executives • Wedding Information • Related Links • Media Photos (8 Pack) • Visitor Statistics Home I Convention Into I Visitor Info About Us I Shows & Events I Contact Us 3 of 3 5/24/99 3:32 PM AbOlUt ISI Icontlnaedl Our Executive Team Our Office Locations Staffed with top level marketing executives, ISI Corporate Headquarters combines experience with youthful exuberance Integrated Sports International that generates the highest quality results. IS1 One Meadowlands Plaza approaches each new project with an arsenal of Suite 1501. resources to create results-oriented- marketing East Rutherford, New Jersey 07073 programs while maintaining the client service that is sometimes lost in larger firms. When all is said and done, it is.the client's happiness that is the Phone: (201) 507-1122 ultimate measure of a successful marketing Fax: (201) 507-5308 program. We base our success on our clients' satisfaction. Frank J.Wono President Chief Executive Officer Frederick A. Fried Executive Vice President Chief Operating Officer Steve B. Rosner Executive Vice President Chief Operating Officer Eric Bechtel Vice President,.Corporate Marketing Peter Hughes Vice President, Business Development El Harcise Vice President,Team & Venue Services Jeff Sofka Vice President, Business Development / Licensing Merchandising © Integrated Sports International, 2199 Frank About Frank Vuono Vuono Heralded as one of the preeminent executives Vuono built his strong marketing base at in the sports marketing, licensing and advertising agency Young & Rubicam (Y&R), merchandising industries, Frank Vuono with account management assignments, co-founded Integrated Sports International (IS[) including J&J Personal Products, General in 1993. Foods Desserts Division, P&G detergents and Kentucky Fried Chicken. Between Y&R and Known for his creative and dynamic approach, NFLP; he co-founded Integrated Barter , Vuono has helped ISI'S corporate and athlete International (1131) and served as president of clients gain greater exposure and profitability by IBI Client Services, a publicly traded implementing innovative, growth-oriented, marketing/media firm. brand-building strategies. He has personally directed integrated marketing and licensing Vuono currently sits on the Board of Directors programs for many of ISI's key clients including of the NFL Quarterback Club, the Board of Steve Young, Isiah Thomas, Hakeem Governors of the Children's Miracle Network Olajuwon, the San Francisco 49ers, Burger and the Board of Trustees of the Hackensack King and Disney's Wide World of Sports. Medical Center. He recently was elected to Felician College's-Council of Regents. For his work in the industry, Vuono has been named to the Sporting,News"'Top 100 Most Vuono is a. graduate and supporter of Princeton Influential People in Sports, Sportstyle's "The University; married; with three daughters. Players" which showcases the top sports industrialists, and the Newark Star Ledger's "Top 25 Most Powerful People in New Jersey Sports." Frank lMono President Formerly the Vice President of Licensing for Chief Executive Officer NFL Properties (NFLP), Vuono helped build NFLP retail sales of licensed products from Corporate Headquarters approximately $300 million to over $2.5 billion Integrated Sports International in seven years. He also launched such One Meadowlands Plaza formidable marketing programs as NFL Pro Suite 1501 Line, NFL Pro Shop and NFL Throwbacks. East Rutherford, NJ 07073 Vuono also co-founded the NFL Quarterback Club and currently co-chairs its marketing Phone: (201) 507-4599 committee. Fax:. (201) 507-5308 © Integrated Sports International, 6198 Fred About Fred Fried Fried Considered to be one of the country's most Prior to becoming ProServ's senior marketing visible, effective and inventive corporate executive, Fried spent several years as director marketing executives, Fred Fried co-founded of marketing in its team sports division Integrated Sports International (ISI) in 1993. coordinating the endorsement strategies for He brings over a decade of experience in more than 50 professional football and sports marketing, celebrity representation, basketball stars including Michael Jordan,, sponsorship/ advertising sales, licensed Boomer Esiason and Patrick Ewing. product development and corporate marketing consulting to the company. A graduate of the University of Maryland, Fried is married and has two daughters and a son. Fried oversees ISI'S corporate marketing and property representation activities. This division of. ISI has beenresponsible for ground-breaking venue-naming rights programs. such as 3Com Frederick L Fried Park for the San Francisco 49ers and Ericsson Executive Vice President Stadium for the expansion Carolina Panthers. Chief Operating Officer He also manages such top clients as ABC's Monday Night Football Announcer Boomer . Corporate Headquarters Esiason, the Houston Astros, the Indiana Integrated Sports International Pacers and the sports marketing initiatives of One Meadowlands Plaza corporate clients such as Burger King. Suite 1501 East Rutherford, NJ ' 07073 Fried's emergence as a top sports marketing executive began at ProServ, Inc. where he Phone: (201) 507-459& served as head of worldwide marketing and _ Fax: (201) 507-5308 sales. Supervising a sales force spread through six U.S. offices, Europe and Asia, Fried directed the firm's marketing efforts with its largest clients. @ integrated Sports International, 6198 Steve About Steve Rosner Rosner One of the country's highest profile and A recipient of a bachelor's degree from most successful athlete representation / - Ramapo College and master's degree from endorsement, event management and media Wagner College, Rosner is married with one consultation executives, Steve Rosner daughter. co-founded Integrated Sports International (ISI) in 1993. For ISI, Rosner has created the company's strong endorsement business based on such key clients as Hakeem Olajuwon, Junior Seau, Steve B. Rosner Kordell Stewart, Clyde Drexler, Howie Long, Executive Vice President Tony Meola, Dan Jansen, Warren Moon, Chief Operating Officer Cynthia Cooper and many others. To Rosner's credit, many of ISI's' athlete clients have Corporate Headquarters established long-term relationships with. Integrated Sports International numerous Fortune 500companies. One Meadowlands Plaza Suite 1501 Under Rosner's direction, ISI's event credits East Rutherford, NJ 07073 include the ISI NFL CharitySuper Bowl Golf Classic, New York's Top 100 Sports Moments, Phone: (201) 507-4597 NFL Punt Pass & Kick, Cadillac NFL Fax: (201) 507-5308 , Quarterback Club Golf Scramble and the NFL' High School Quarterback Challenge. Prior to the creation of ISI, Rosner served as president of Pro Asset Management, a sports marketing and management company. With an athlete clientele that included Lawrence Taylor and Carl Banks and corporate roster of American Expressand the Cayman Islands, Rosner's specialty was matching athletes with corporate events and media opportunities. Rosner has expanded his expertise at ISI to include group player events, broadcasting. . career placement'and special event production. Rosner also spent two years as sports information director at Wagner College. © Integrated Sports Intemational,.6198 Highlight Relationships ISI has relationships of the highest level with sports industry decision makers, enabling effective and efficient client negotiations. Television Networks i Athletic Brands ABC adidas CBS Callaway Golf ESPN Champion FOX Fila HBO Sports Logo Athletic Lifetime Nike MSG Pro Player NBC I Rawlings Turner Broadcasting Reebok Spalding leagues/ Organizations, speedo Amateur Athletic Union (AAU) Starter American. Basketball League (ABL) Wilson Association of Volleyball Professionals (AVP) Pop Warner Football National Basketball Association (NBA) Retailers NCAA Champs National Football League (NFL) FOOTACTION USA National Hockey League (NHL) Foot Locker/Lady/Kids/Sports Authority Major League Baseball (MLB) JC Penney Major League Soccer (MLS) Sportmart Professional Golfers Association (PGA) Toys 'R Us Sr. Professional Golfers Association (Sr. PGA) Women's National. Basketball Association (WNBA) Associations. Print Media American Football Coaches Association Brandweek MLB Players Association Golf Magazine ! NBA Players Association New York Times NFL Players Association Sport Magazine Sports Business Daily Sports Business Journal Sports Illustrated Sporting News USA Today i Wall Street Journal i Washington Post i" ! I @ integrated Sports Intemational, 6198 1999 Client list icontlnued] Licensing Teams Children's Miracle Network Anaheim Angels (MLB) General Mills.- Wieaties Cleveland Browns (NFL) Time Warner- Sports Illustrated For Kids Denver Broncos (NFL) "University Styles of America" Houston Astros (MLB) Alabama Notre Dame New Jersey Nets (NBA) Arkansas Ohio State New York / New Jersey MetroStars (MLS) Auburn Penn State San Diego Chargers (NFL) Cincinnati Pennsylvania San Francisco 49ers (NFL) Florida State Southern California Iowa St. John's Kansas Stanford Leagues. Kentucky Texas A&M Amateur Athletic Union (AAU) Michigan State Wisconsin Association of Volleyball Professionals (AVP) Minnesota Villanova Australian Football League College Football Hall of Fame/NFF Corporate Consulting/ NFL Quarterback Club Property Marketing Universities Atlanta Super Bowl XXXIV Host Committee Brand Games University of Notre Dame Burger, King University of Houston Disney's Wde World of Sports University of. Maryland Enron Energy Services General Motors - Cadillac Venue Entitlement justballs! (www.justballs.com) Leading Edge Technologies (Pro-ink) Carolina Panthers / Ericsson Stadium Denver Broncos /Stadium Project National Thoroughbred Racing Association Successodes Indiana Pacers / Conseco Fieldhouse The Wiz . New Mexico Motor Speedway PACE Music Group Events San Francisco 49ers / 3Com Park San Francisco 49ers Stadium Project Cadillac NFL Quarterback Scramble (golf) University of Maryland Arena Project Chicago's Top 50 Sports Moments ACE./ CMN Champions QB Golf Shootout Janet Evans Invitational ISI Super Bowl NFL Charity Golf Classic New York's Top 100 Sports Moments NFL / High School QB Challenge ©Integrated Sports lntemational,2199 1999 Client List - Athletes Basketball Team Football ream Eddie Jones Charlotte Hornets Tony Banks St. Louis Rams Brevin Knight Cleveland Cavs Jeff Blake Cincinnati Bengals Hakeem Olajuwon Houston Rockets Dave Brown Arizona Cardinals John Starks Golden State Warriors Kerry Collins New York Giants Michele Timms Phoenix Mercury Jeff George Oakland Raiders Jayson Williams New Jersey Nets Ahman Green Seattle Seahawks Desmond Howard Oakland Raiders Olympics Spelt Erik Kramer Chicago Bears Ryan Leaf San Diego Chargers Janet Evans Swimming Warren Moon Seattle Seahawks Dan Jansen Speed Skating Neil O'Donnell Cincinnati Bengals Mike Powell Long Jump Jake Plummer Arizona Cardinals Rashaan Salaam Chicago Bears Junior Seau San Diego Chargers Colt roux Kordell Stewart Pittsburgh Steelers Jim Albus Sr. PGA Tour Vinny Testaverde New York Jets Phil Blackmar PGA Tour Ricky Williams TBD 'Guy Boros PGA Tour Steve Young San Francisco 49ers Bob Burns PGA Tour Jim. Furyk PGA Tour Soccer. Team Paul Goydos PGA Tour Tony Meola Kansas City Wizards Jonathan Kaye PGA Tour Kevin Sutherland PGA Tour. Hal Sutton PGA Tour Volleyball [eayue Larry Ziegler Sr. PGA Tour Mike Dodd AVP Baseball Team Will Clark Baltimore Orioles Boxing Darin Erstad Anaheim Angels Arturo Gatti Jeffrey Hammonds Cincinnati Reds Bobby Jones New York Mets Eric Karros L.A. Dodgers Broadcasting NetwaiS Travis Lee Arizona Diamondbacks Raul Mondesi L.A. Dodgers Boomer Esiason ABC/NFL Ivan "fudge" Rodriguez Texas Rangers Howie Long Fox Sports/NFL Matt Williams Arizona Diamondbacks Beasley Reece CBS Sports/NFL Isiah Thomas NBC Sports/NBA Coaching Team - Clyde Drexler University of Houston Rick Neuheisel University of Washington Skip Holtz Univ. of South Carolina © Integrated Sports Intemationai, 2199 ISI Athlete Marketing & Representation ISI provides full-service representation for all off-field / court business and marketing endeavors. Isi's Expertise Includes: Endorsements Licensing Develop marketing programs for athletes to Create and maintain personal logos for serve as corporate spokespeople in regional athletes that are utilized in all aspects of and national advertising campaigns the marketing campaign speaking Engagements / Foundation / Charity Personal Appearances Position athletes in cause-related marketing Seek and coordinate appearances (autograph ventures and help identify and establish signings, trade shows, speeches) for both philanthropic avenues public and corporate functions Media Post Career Broadcasting / Coaching Generate exposure through the media by Plan, develop and negotiate broadcasting / positioning athletes in both print and electronic coaching opportunities, including post-athletic vehicles and filtering interview. requests career transitions. ISI Athlete Marketing & Representation Division Services: l 't^Q a 111tflA IYI cart li 7,na7 d I 4,w 5 RR ;6~q 3 I Endorsements Media Placement Appearances Player Merchandise to go Development © Integrated Sports International, 2199 ISI Team & Venue Services ISI provides comprehensive management, marketing and sponsorship sales experience critical to a team's ability to compete at the highest level. ISI's Expertise Includes: sponsorship - Evaluation & creation of new marketable assets - Marketing package development - Sponsorship sales / servicing - Program implementation Project Analysis (in coniunction with The Wharton Group) - Public interest survey - Referendum / election campaign consultation - Project financing - Government relations - Media relations Venue Development - Planning & design consultation - Naming rights / sponsorship analysis - Sponsorship<sales / servicing - Program- implementation Premium Seating / Ticket Sales Organization and Management - Market research including demographic / constituent. analysis - Financing evaluation report - PSL / charter seat campaign - Luxury suite / premium ticketing - Sponsorship. sales / servicing = Program implementation ISI Team Services Clients Include: ERICSSON 0.0 f 4- S, 'STADIUM -PACERS S.. O/EGO - - - dim& © Integrated Sports International, 2199 ISI Corporate Consulting a Property Marketing ISI provides comprehensive planning, development and implementation of integrated marketing programs, sponsorship sales negotiation and evaluation,. value-added media packages and strategic alliances for licensing, merchandising and cross-promotions. ISI operates under the premise that integration results in a 1+1=3 scenario. IS] takes pride in "outside the box" thinking and maximizing every opportunity. Whether representing a property for sponsorship sales or serving as ,a marketing consultant, ISI approaches all projects from a marketer's perspective, translating clients' objectives into focused marketing initiatives. . Isi's Consulting Expertise Includes: Isi's Property Representation / Sponsorship Sales Expertise Includes: Brand Marketing Brand Building / Awareness - Equity building - Market. research - Brand awareness - Complete integration of disciplines Brand personality / message enhancement Sponsorship /'Programming Sales - Evaluation / creation of new marketable assets - Relationship building - Package development / negotiation - Integrated. package development = Cross-promotions - Targeted program initiatives - Program execution - Negotiation and evaluation - Identification of additional revenue streams Public Relations / Media Promotions -.Development of promotional campaigns - Development of promotional campaigns - Strategic media planning and execution - Innovative trade incentives Tracking and analysis of media trends - Promotion execution licensing / Merchandising - Brand-building initiatives with top licensees - Building consumer awareness - Cross-licensed partnerships - Premiums and self-liquidating offers, - Product development and sourcing ISI Corporate Consulting a Property Marketing Clients Include: , xaxr • r/ WIDEVORLD OFSPORTS- RQlustbcallsl --iEWIA © Integrated Sports Intemational, 2199 ISI Event Planning a Management ISI develops and manages events for a variety of corporate clients, leagues, charities and other organizations. Whether the event objective is client entertainment, brand marketing or fund-raising, ISI's detail-oriented event management team always works with the end goal in mind, exploring all avenues to achieve clients' objectives and maximize an event. Through implementation of its integration philosophy, ISI produces turnkey events that effectively achieve clients' desired results. ISI's Expertise Includes: Awards Galas • Grassroots Sports Competitions • Event Hospitality Programs Foundation / Charity Events • Product Marketing Events ISI's Event Planning and Management Division provides: • Concept Development • Promotion Coordination • Operational / Logistical Coordination • Celebrity / Athlete Procurement • Television Packaging • Licensing / Merchandising • Production Management • Media Negotiation • Sponsorship /Ticket Sales • Fiscal Management ISI Event Clients % Properties Include: ypa~rc 4R" *C~.t\StiS OOIR I. c'O9 1 J4'V ~IFq O 11C11 tt OILN4t• ISI Super Bowl NFL Charity Golf Classic All-Star Evening For Hunter's Hope .•®Its ACE Hardware / CMN Champions Quarterback Golf Shootout_ New Yorks Top 180 Sports Moments HFUHIgh School Quarterback Challenge 0 Integrated Sports Intemational, 2199 ISI Retail Licensing a Merchandising ISI specializes in the evaluation, development and marketing of brands / trademarks for clients. The merchandising group advises business partners on how to extend their promotional programs through the development, sourcing and fulfillment of authentic premium products. ISI'S point of difference is understanding clients' marketing challenges, providing creative merchandise solutions and delivering cost effective programs. Isi's Licensing Expertise Includes: ISI's Merchandising Expertise Includes: Operations Program Development - Trademark and copyright registration - Brand extensions - Contract negotiation - Promotional programs and execution - Royalty systems (monitoring, collection, audits, projections) - Quality control / product approval Creative Services Design fir Development Product design and development - Logo / icon design - Hangtags - Product design / development - Print support - Packaging - Point-of-purchase - Quality Control - Logo development Marketing Product Sourcing - Strategies - Authentic high-quality products, - Retail promotions - Domestic and import programs - Advertising - Direct factory pricing - Drop shipment or fulfillment Isi's Licensing 8 Merchandising Clients Include: T~g? ~ Pr U Burger King Children's Miracle Network Austranan Football League Cadillac ~ ~~M CAD Wheaties Sports Illustrated For Kids University Styles of America l - © Integrated Sports International, 2199 Il I MEMORANDUM TO: Vail Town Council PRIVtLEGI D FR: Bob McLaurin C®N1=IL}EN?'4AL Town Manager DT: May 27, 1999 RE: Recommended Budget Adjustments " An economic crisis for any organization means it is failing to serve its marketplace. In some fundamental way, it is unable to serve its customers. And if it is unable to serve its customers, it means it has failed to serve its own internal people. " John Block For several months - indeed - for several years, we have been discussing town revenue trends and the impacts of these trends. During the preparation of the 1999-2000 biennial budget, the Council agreed to adopt the 1999 budget on the condition we address our larger financial problems in the spring and summer of 1999. The required adjustment is approximately one million dollars. This amount can come'from increased revenues, reduced general fund expenditures, or a combination of both. This is not an immediate problem. It is my recommendation that this problem be addressed over a two-year period in order to minimize problems associated with these changes. I am appreciative of the work done by the Senior Executive Team and the TOV workforce. In addition to the work done by the Executive Team, dozens of suggestions were submitted by individual TOV employees as well as by a number of self selected teams. Many of the suggestions are included in the Town Manager's formal recommendation outlined in this memorandum. The Problem _ Flattening sales tax revenues and increasing general fund expenditures jeopardize the Town of Vail's future financial well being. Expenditure increases are being driven by increasing demand for municipal services from full and part time residents, guests, as well as by tight labor markets. Furthermore, increasing competition in other mountain resorts, as well as warm weather resorts (beaches, golf resorts, cruise ships, etc.), places additional pressure on us to provide higher caliber and expanded services. Sales tax, our single largest revenue source, while growing, is growing more . slowly than the rate of inflation. Sales tax comprises more than 50% of all town revenue. Additionally, while revenue growth has slowed, we have been forced to expand existing services and to add new ones. Programs such as expanded Internet access at the Library, Free After Three ($300,000), the TOV Website ($40,000), AIPP ($53,000), the affordable housing program ($300,000), and additional maintenance of sidewalks and bike paths at the Main and West Vail Roundabouts ($100,000) have added to the bottom line. Objectives The objective of our work is to ensure a sound financial future for the Town of Vail. The recommendations are intended to reduce costs in areas and in ways that impact customer service as little as possible.' The recommendations attempt to focus our resources in the areas of guest services, technology and infrastructure. We are striving to produce a government that works better and costs less. Decisions must be sound regardless of the town's financial condition. Finally, the recommended changes will not compromise the mission and strategic intent of the town. 'It is understood there will be some changes in service levels, and in some selected cases, reduction in services. For example increasing the transfer from the Capital Projects Fund (CPF) to the General Fund (GF), would be a service reduction. All changes in service levels are to be approved by the Town Council. 2 Roles/Responsibilities Addressing this problem requires a strong team effort on the part of the town staff and elected officials. In order to eliminate any misunderstandings, the following outlines the roles and responsibilities of the elected officials and the town staff. • The Town Council decides on strategic intent and direction • The Town Council approves any changes in service delivery levels and revenue changes • The Town Manager approves organizational changes Summary In order to address this problem in the most effective manner, we must reduce general fund expenditures and raise additional revenue. Addressing this problem exclusively through cuts in general fund spending would require a reduction of work force of approximately thirty positions, or would require a reduction of capital expenditures by 15%2. Addressing this problem by solely reducing costs would have serious impacts on service delivery and would adversely impact the guest experience in both summer and winter. Therefore, we must reduce costs in a manner that is least detrimental to service delivery and find additional revenues to help offset increasing costs. Attached is the schedule of revenue changes and supporting position paper, expenditure reductions, and staff work paper. ' The Capital Project Fund (CPF) has revenues of approximately, $7.75 million. Of this amount, $2 million is used to service the TOV debt ($25 million). The balance goes to fund street and other capital projects. 3 Revenue Enhancement Recommendation One Funds General Capital RETT Parking Revenue Enhancements with No Direct Impact Reallocate a Portion of RETT (Exhibit A) 575,000 (575,000) Allocate Portion Sales Tax from Capital Projects Fund to the General Fund (Exhibit B) 250,000 (250,000) Political Initiatives Increase County Sales Tax Rebate (Exhibit G) On Mountain Sales Assessment (Exhibit H) Revenue Enhancements with Direct Impact Marketing Contribution Decrease 183,000 TCI Surcharge Assessment (Exhibit C) 40,000 Holy Cross Franchise Fee Increase (Exhibit D) 100,000 Park Free After 6pm (Exhibit F) 300,000 Reduce Transfer From CPF to Parking for Deficit 300,000 (300,000) 573,000 625,000 (575,000) - Revenue Enhancement Recommendation Two Funds General Capital RETT Parking Revenue Enhancements with Non Direct Impact Allocate Portion Sales Tax from Capital Projects Fund to the General Fund (Exhibit B) 250,000 (250,000) Political Initiatives Increase County Sales Tax Rebate (Exhibit G) On Mountain Sales Assessment (Exhibit H) Revenue Enhancements with Direct Impact Park Free After 6pm (Exhibit F) 300,000 Reduce Transfer From CPF to Parking for Deficit 300,000 (300,000) Property Tax Increase-Operation & Staffing Fire Station (Exhibit E) 250,000 500,000 50,000 - - Revenue Enhancement Position Paper Reallocate a Portion of RETT (Exhibit A) Funding Idea: Reallocate a portion of the Real Estate Transfer Tax for other municipal uses. Revenue Generated: RETT generates 1% of real estate sales for parks, open space, trails and open space maintenance. This fund generates approximately $2,000,000'a year. Description of the Idea/Background: Reallocate a portion of RETT to other community needs such as housing and other capital improvements. This would require a modification in the RETT ordinance that would involve two readings of an ordinance. The 1994 Comprehensive Open Lands Plan identified future uses of the RETT fund. The town has successfully implemented 39 of the 51 high priority actions in the plan. There is not a lot more land the town can buy. However, it should be recognized that park redevelopment, park maintenance, trail development and maintenance would be ongoing costs. The remaining acquisitions involve property owners where the town has not yet reached agreement on an acquisition. As part of the Common Ground Process, staff identified future park, open space, trail; and maintenance needs for the next 10 years. Analysis of proposal Based on an analysis of future needs in maintenance, acquisition, trails, park development and assuming a constant revenue of approximately $2,000,000 per year, there should continue to be a budget surplus in the RETT fund. Based on this surplus, approximately 28% (i.e., $590,000) of the RETT budget could be reallocated to other municipal uses without creating a significant impact to parks, trails, and implementation of the Open Lands Plan. 10 Year Summary of Parks and Open Space Costs Description New Park Recomendations 2,713,356 New Open Space 999,600 Proposed Recreation /Trails 6,082,200 Park Maintenance 5,299,650 Grand Total 15,094,806 10 Year Revenue Projection 21,000,000 10 Year Diff erence of Supply vs Demand 5,905,194 1 Year Difference 590,519 Surplus 22 PRBC99F j Revenue Enhancement Position Paper Reallocate a Portion of RETT (Exhibit A) Systems Mapping Impact Positive Implications: • Would generate additional funds for investment in Town infrastructure and services • Quality of the built environment would be improved • Quality of the guest experience would be improved • More people would choose to visit Vail. • Residents would also experience the same benefits without a reduction in the quality of parks and trails. Negative Implications • A petition should be anticipated that would make this a ballot issue. • It could be perceived that Vail was anti-open space if we did not continue to aggressively improve parks, trails and complete the Open'Lands Plan implementation. Mapping Conclusion: Overall net benefit. Has high control, low risk if it is a public vote/moderate risk if it stays as a Council decision, and high benefit. Staff Recommendation: Staff recommends pursing this revenue source. PRBC99F 2 Exhibit A New Park Recommendations Property Nature of Improvements Area (acres) Cost/acre Planning Total Cost Town Managers Pocket Park with children's play equipment 0.55 125000 10374 $79,531 0 $0 Donovan Lower Bench Community Park w/soccer field, children's play equipment 4.3 125000 $ 80,625.00 $648,125 Bridge 0 $80,000 Field 0 0 $30,000 0 $0 Tract A Vail Village 13th Filing Trail. 300 new trees, natural landscaping 0 $0 Nature Trail 0 $19,200 300 Evergreens 0 $0 Enhance equipment at Booth Falls Pk 2 125000 37500 $287,500 Weed Management/Enhanced Land scapping 5 58000 43500 $333,500 Pocket Park in Matterhorn 0.4 125000 7500 $57;500 Added Maintenance Cost $589,000 Pavilion 4000 140 84000 $589,000 Sub-Total $2,713,356 Potential Open Space Purchases Description Acres $/Acre Total Cost Kara Butell Acquire 46.4 9000 $ 417,600 Booth Creek Drive, Stream Trac Donation 2 0 $ - Acquire East Meadow Lots 1 200000 $ 200,000 Lionshead Stream Tract Donation 3.57 0 $ - Potato Patch Open Space Donation from VA 14.96 0 $ - Pocket Park in Matterhorn $ 200,000 Aspen Grove Lane Trail Easement $ 4,100 Buffehr Creek Trail Easement $ 8,000 Intermountain Site 13.24 10000 $ 132,400 El Ladner 7.5 5000 $ 37,500 Total 88.67 $ 999,600 Potential Recreation Projects Frontage Road Bike Trail Ford Park to East Vail $ 1,000,000 N Frontage Rd School to Main Vail Interchange $ 230,000 Vail Valley Dr Bike Lane $ 900,000 North Trail $ 200,000 South Trail $ 100,000 Lionshead Streamwalk $ 175,000 Trail Signage $ 50,000 Dowd Junction Park Restrooms, picnic facilities $ 200,000 Buff ehr Creek Park Expansion Playground equipment, rest rooms, V-Ball Court $ 97,000 Matterhorn Pocket Park $ 34,000 Stephens Park Improvements/Maintenance $ 50,000 Ford Park Improvements Frontage Road $ 1,160,000 Interior Rec. Path $ 324,000 Parking Lot $ 975,000 East Access Road $ 414,500 Soccer Field Stairs $ 68,000 Central Trash $ 104,700 TOTAL $ 6,082,200 Recreation Maintenance Costs/Misc. Rec. Path Maintenance $ 1,192,350 Trees for Vail $ 10,000 Park Maintenance-10 YEARS $ 4,000,000 Playground Safety Improvements $ 65,300 Weather Station $ 20,000 Kiosks & Maps $ 12,000 Total $ 5,299,650 Potential Sites for Open Space Designation R-O-W Parcels No cost Base of Buffehr Creek No cost Casa del Sol out lot No cost Page 3 Revenue Enhancement Position Paper. Allocation of Sales Tax to the General Fund (Exhibit B) FUNDING IDEA: Change the allocation of sales tax so the general fund gets a greater percentage. REVENUES GENERATED: This does not generate any new revenues, but this reallocation provides $250,000 for daily operations and fewer dollars for capital maintenance and projects. BACKGROUND: The town is required to split the sales tax 50/50 between the General and Capital Project Funds. The sales tax split is currently 55/45 between the General and Capital Project Funds, the dollar difference equaling $1.7million. The Town Council can change the split with a majority of votes in favor of the budget. However, if all the internal service and proprietary funds were collapsed into the Capital Projects Fund and charge backs for personnel and HEF charges were included at $2 million, the split would be more than 50% going to the Capital Projects Fund. POTENTIAL REVENUE USES: To fund any service provided by the General Fund and to support critical objectives. SYSTEMS MAPPING IMPACT Who does it affect? Residents, investors, commercial interests How Much? $250,000 or 3.6% of capital projects Enabling Resource Built Environment, safety, feeling special Value Driving Resource Arrival, Here Risk/Benefit Conclusion: High control, low risk, high benefit. Pros: Council can take action without a vote by the public. The impact to capital is minimal. Allocation can be changed in the future. Cons: Over 20 years this equates to $5 million in capital dollars. Five million today could be used for needed projects. STAFF RECOMENATION: Use this solution in the short run to solve revenue shortfall, keeping in mind the town's current financial situation and local demands for upgrades and general maintenance to current infrastructure. In 3 years determine permanent funding. PRBC99A 1 Revenue Enhancement Position Paper TCI Surcharge (Exhibit C) FUNDING IDEA: Authorization of a monthly 50 cent pass-through on residential TCI Cablevision bills. in Vail, as well as a monthly 25 cent pass-through for Vail bulk accounts to be earmarked specifically for technology. REVENUES GENERATED: estimated $40,000 per year (quarterly payments) BACKGROUND: The "Public, Educational and Government Access Equipment Fund" is authorized in the current franchise agreement between the Town of Vail and TCI Cablevision signed in 1995. Implementation would require a majority vote of the Vail Town Council. This equipment fund is not subject to the Tabor Amendment. Use of the revenue, as spelled out in the franchise agreement, is "solely for PEG access equipment and facilities. PEG access equipment and facilities are defined to include, but not be limited to, data communications terminal equipment as well as video equipment." As of April 1999, there are approximately 4,500 TCI residential customers in the Town of Vail and approximately 5,400 bulk-billing properties in the Town of Vail. POTENTIAL REVENUE USES: In our research, it seemed clear that the pass-throughs need to be very visible and something the citizenry sees on a regular basis. Additionally, the costs should cover current Town of Vail services rather than new initiatives and the services supported should be very specific. Three services meet this criteria for earmarking. They are: Town of Vail Homepage Internet Project This project is managed through the MIS division of the Finance Department. Development and expansion of an in-house Town of Vail web site provides an opportunity for interactive community information and provides outreach to second homeowners. The.project is already in the TOV budget and is very visible to the citizenry. Project costs include telecommunications, home page setup, ongoing maintenance, equipment replacement and personnel. An estimate of the annual cost for this project is $30,000. Vail Public Library Information and Research Project The Library budgets $40,000 for electronic subscriptions and computer hardware to provide high quality information services to residents, second homeowners and guests. The electronic subscriptions received over the Internet are mediated by the library staff to provide validated information services. Users both inside the library and outside the library benefit from this service. With over 100,000 users a year, the library is a community hub where the project can be well publicized. PRBC99H 1 Revenue Enhancement Position Paper TO Surcharge (Exhibit C) Vail Public Library Browse and E-mail Internet Project Two browse stations and four e-mail stations provide visitors and locals fast connectivity to popular information and communications through e-mail. Telecommunications, preliminary set-up, equipment replacement and specialized home pages are costs included in this project. Approximately $16,000 a year in future years will be needed to support this project. SYSTEMS MAPPING IMPACT: Who does it affect? Residents, investors, commercial interests How much? $6 per year for residents; minimal for investors, commercial Enabling Resource Expected cost of living, Lifelong learning Value Driving Resource Community, Family, Personal Mapping Conclusion: Helps to reinforce Vail as a premier resort community by positively impacting personal development opportunities, the quality of family lifestyle and the quality of the resident experience. Shouldn't negatively impact cost of living. Risk/Benefit High control, low risk; high benefit. Conclusion: Insights from TCI: When meeting with the general manager of TCI Cablevision of the Rockies, we found that TCI rarely receives a complaint from a Vail Valley customer regarding TCI annual rate increases. Those increases have averaged under 5 percent over the last six years. He is comfortable with the town authorizing collection of this equipment fund and will.not publicly oppose it. He advises that our action be well publicized to show community benefit and that we implement the fund alongside TCI's annual rate increase in January. Pros: Contributes to Vail's success as a premier resort community through continuation of lifelong learning opportunities. B spreading the cost throughout the TCI subscriber base, the impact is minimal, dust $6 per year per household. This is a cost many second homeowners would share, as well. Also, it appears the fund can be turned "on and off" at the discretion of the Vail Town Council. In the future, a portion of the fund could be use for equipment requests from Channel 5 as well as the local schools. Cons: Could be considered as a "nickel and dime" tax by the Town of Vail, a loophole in the Tabor Amendment. There is a possibility that this "irritant" could force some subscribers to move to a satellite dish, generating a loss of revenue for both TCI and the town. 2 Revenue Enhancement Position Paper TCI Surcharge (Exhibit C) STAFF RECOMMENDATION: Ask Vail Town Council to consider implementation of equipment fund beginning January 2000 to be used for one or a combination of the projects listed above. Follow up Issues: TCI is searching to identify any other community who has authorized a similar equipment fund in a franchise agreement. Town Attorney has favorably reviewed our assumptions on Tabor, implementation. PRBC99H 3 Revenue Enhancement Position Paper Increase the Holy Cross Franchise Fee (Exhibit D) FUNDING IDEAS: Creation of a Community Enhancement Fund by Holy Cross Energy and an increase in the Holy Cross franchise fee from 3 to 4 percent. REVENUES GENERATED: estimated $100,000 per year for Community Enhancement Fund; plus another $100,000 with franchise fee increase from 3 percent to 4percent. (Current 3% franchise fee generates $318,000 annually). BACKGROUND: As stated in the proposed 20-year franchise agreement now under consideration by the Vail Town Council, Holy Cross has voluntarily agreed to commit 1 percent of its prior year's gross revenues to the Town of Vail on an annual basis through a donation to the community enhancement fund. This new fund is in addition to the franchise fee of 3 percent of gross revenues collected from the sale of electricity to customers in Vail. Also under consideration is an increase in the franchise fee from 3 percent to 4 percent. There are 7,900 Holy Cross Energy accounts in Vail; 15 percent are commercial; 85 percent are residential. Franchise fees statewide span from a low of 2 percent to a high of 5 percent, according to the Colorado Municipal League. Specifically, 101 communities charge 3 percent 10 communities charge 2 percent 6 communities charge 5 percent 2 communities charge 4 percent 1 community charges 3.5 percent 1 community charges 4 2/3 percent Approval of a franchise fee increase may be made solely by a majority of the Vail Town Council and is not subject to the Tabor Amendment. Over the past five years, Holy Cross customers have actually experienced 'a decrease in their utility bills. Rates are down .6 percent for residential customers, 8.9 percent for commercial accounts and 14.3 percent for street lighting. This is due to the ability to buy kilowatt power on the open market. HOLYCROS 1 Revenue Enhancement Position Paper Increase the Holy Cross Franchise Fee (Exhibit D) POTENTIAL REVENUE USES: As written, the Community Enhancement Fund is available to be utilized for the following community purposes: "beautification projects, energy conservation projects, equipment and technology upgrades for schools, scholarship funds, acquisition.of open space and/or park land and development thereof, sponsorship of special community events, and undergrounding of overhead electric and other utility lines." It should be noted that funding for this program is not a cost of doing business in Vail, but is a voluntary contribution by the company. A customer pass-through fee will not be used to generate these revenues. Franchise fees from all utilities are currently added to the Town of Vail's general fund, which is used for salaries, supplies and other day-to-day operations of the municipal government. Any revenues generated by an increase in the franchise fee should also be deposited into the town's general fund to offset increased operating expenses. SYSTEMS MAPPING IMPACT (based on franchise increase only since Community Enhancement Fund contribution will come from company's own resources and will not be a pass-through to customers): Who does it affect? Residents, investors, commercial interests How much? $8 average annual increase for residential customers; $45 average annual increase for commercial customers Enabling Resource Expected cost of living Value Driving Resource Community (Relative quality of resident experience) Mapping Conclusion: The impact to expected cost of living will be minimal and shouldn't negatively impact the systems cycle. There will be a positive benefit to the resort and community through the added quality of the resource allocation to the Town of Vail budget. Risk/Benefit Conclusion: High control, low risk; moderate benefit HOLYCROS 2 Revenue Enhancement Position Paper Increase the Holy Cross Franchise Fee (Exhibit D) Pros: Community Enhancement Fund won't rely on additional fees from customers. It is a private-sector initiative approach that will produce community-wide and resort-wide benefit: Franchise fee increase spreads the cost equitably throughout Vail, to include second homeowners. The impact is minimal, just $8 annually for residential., $45 annually for commercial. Cons: Franchise fee increase could be considered as a "nickel and dime" tax by the Town of Vail, a loophole in the Tabor Amendment. Also, with the Holy Cross agreement for a new voluntary contribution already in place, some may say Holy Cross has stepped up enough on its own without burdening the tax payers for additional revenue. STAFF RECOMMENDATION: Implementation of both funding ideas. HOLYCROS 3 Revenue Enhancement Position Paper Collection of Additional Mill Levy (Exhibit E) FUNDING IDEA: Collection of an additional one-half mill levy. REVENUES GENERATED: This would generate approximately $250,000 in additional sales tax. BACKGROUND: This $250,000 would offset the increased costs associated with the new fire station. Given the timing of the marketing election, we are not recommending this action at this .ti me. This is one way to fund the additional operational costs for the new station. My recommendation is the Council impose an 1/2 mill in June 2000. This will coincide with the expanded fire service and will provide the $250,000 necessary to fund this costs. POTENTIAL REVENUE USES: To fund staffing and maintenance of new fire station. SYSTEMS MAPPING IMPACT Who does it affect? Commercial interest, resident How Much? 250,000 or $50 a year for $1 million in AV. Enabling Resource Safety Value Driving Resource Arrival, here, family Risk/Benefit Conclusion: High control,-low risk, and high benefit. Pros: Residents would have some skin in the game by paying for the cost of increased fire services. Cons: Additional property taxes may cause investors to shy away from Vail. STAFF RECOMENATION: Pursue this source of revenue with an election in November 2000. PRBC99E j Revenue Enhancement Position Paper Free After 6pm Parking (Exhibit F) FUNDING IDEA: Change Free-After-Three to Free-After-Six, thus generating $300,000 in revenue. REVENUES GENERATED: $300,000 in parking revenue. BACKGROUND: The Town of Vail currently controls four parking lots within the commercial areas of the town: Ford Park 250 spaces Soccer Field 65 Spaces Village Parking Structure 1250 Spaces Lionshead Parking Structure 1200 Spaces As demand for parking increased, the town built the 850 space Village Structure in 1976 and built the Lionshead structure in 1981. During the 80's, the town used army surplus landing mats at Ford Park, providing approximately 500 spaces. In 1990, the town expanded the Village Structure by 400 spaces. Paid parking existed in the Town of Vail even prior to the 1976 construction. Vail Associates has charged for parking at various locations since the very early days. As the demand increased for the limited number of spaces, a method to control this demand was to charge for parking. The cost of providing this managed parking increases the need to continue to charge for parking at ever-increasing rates. The revenue stream still does not offset the full cost to operate and provide for the parking structures. Various parking programs have evolved over the years to manage the parking demand. These include: The rate structure itself 1 1/2 hour free parking period Free summer parking Free after 3 Free after 6 Ford Park and Soccer Field free winter parking Paid Ford Park summer special event parking Various discount programs (Blue Pass and debit cards) The Gold Premier Pass PAxK2 1 Revenue Enhancement Position Paper Free After 6pm Parking (Exhibit F) Current Rate Structure Hours Rate 96-97 Trans 0-1.5 Free 184,236 1.5-2 $ 2 49,140 2-3 $ 6 120,744 3-4 $ 7 41,184 4-5 $ 8 32,760 5-6 $ 9 36,036 6-7 $10 41,652 7-8 $11 36,660 8-9 $12 21,060 9-11 $13 13,416 11-14 $14 7,332 15-24 $15 1,248 24+ 1,716 The following are subsidies currently in place: 1 1/2 hour free $150,000-225,000 Free after three $250,000-350,000 Free summer parking(net) $600,000-900,000 Discounts $280,000-350,000 Free lots $150,000-230,000 Free parking on Frontage Road $ 10,000- 25,000 The other subsidy we have is the evening bus service at the same times of free parking. PARK2 2 Revenue Enhancement Position Paper Free After 6pm Parking (Exhibit F) POTENTIAL REVENUE USES: Capital Projects. SYSTEMS MAPPING IMPACT Who does it affect? Guests, residents, commercial interests, and investors How much? $300,000 Enabling resources Ease of access, visual Q built and natural environment, Feel Special, No Surprises, Attitude toward Guest, Spiritual Development, Prof needs met, Life long learning, Safety, Expected Cost of Living Value Driving Resources Personal, Community, Pre-arrival, Arrival, Departure RISK/BENEFIT CONCLUSION High control, medium risk, high benefit STAFF RECOMMENDATION: Change Free-After-Three to Free-After-Six. PARK2 3 Revenue Enhancement Position Paper Increase County Sales Tax Rebate (Exhibit G) FUNDING IDEA: Increase the amount of revenue the town receives from the county. REVENUES GENERATED: This would generate approximately $100,000 to $900,000 in additional revenue. BACKGROUND: The Town receives 15% of the county's 1% sales tax collected in the town. This amounts to $500,000 (the county collects $3.5 million in sales tax off the 1% in Vail). If the town collected another 25% from the county, it would generate an additional $900,000. The town also gets a share of the county's road and bridge mill levy, which in 1998 was reduced by the county, costing the town $96,000 in lost revenue. The county also gets $100,000 of sales tax from on-mountain sales, whereas the town gets no sales tax from on-mountain sales to offset infrastructure (bus, parking structures, etc.) impacts. POTENTIAL REVENUE USES: To fund any service or infrastructure improvements to attract and keep guests in our community. SYSTEMS MAPPING IMPACT Who does it affect? Residents How Much? $200,000 or additional 6% Enabling Resource Visual and built environment, feeling special Value Driving Resource Arrival, Here Risk/Benefit Conclusion: Low control, high risk, and high benefit. Pros: Raises the issue that Vail remains a major economic engine in the county and it needs some attention or the county as a whole will suffer. Cons: Will the county in turn raise its mill levy county-wide to pay for this reimbursement to the Town of Vail? Also, will other municipalities follow suit, thus causing broader implications? STAFF RECOMENATION: Pursue $200,000 at this time. Needs a great deal of community and council support to achieve. PRBC99C 1 Revenue Enhancement Position Paper On Mountain Sales Assessment (Exhibit H) FUNDING IDEA: Collection of an on-mountain sales assessment. REVENUES GENERATED: This would generate approximately $500,000 in additional sales tax. BACKGROUND: There are currently seven restaurants and significant retail/skier services spaces on Vail Mountain. Additionally, Vail Resorts offers tubing, biking, snowmobiling at Adventure Ridge and a free gondola after 4:00 p.m. All transactions on Vail Mountain pay a 4-1/2% sales tax. Three percent goes the State of Colorado, 1% goes to the Eagle County General Fund and 1/2% funds the ECO Transportation System. Vail Resorts also pays a fee-in-lieu of taxes to the federal government for the use of USFS land. Finally all lift tickets are subject to a 4% Town of Vail lift tax which generates approximately $2 million annually. We believe that on-mountain activities do impact Town of Vail services and infrastructure and an assessment on these economic activities should be collected to offset the additional costs. The Town has no legal authority to impose a TOV sales tax outside the corporate limits. Any attempt to annex the mountain would be opposed by Vail Resorts as well as the Forest Service. Another alternative for formally addressing this issue is to pass federal legislation that would authorize the TOV to collect on-mountain fees. This is a long-term approach and would be very difficult in that it would be opposed by the National Ski Areas Association-and other permit holders on National Forest lands.' We have approached Vail Resorts about obtaining some revenue from the on mountain transactions. They are concerned our fiscal situation could adversely affect the guest experience. We are currently negotiating with Vail Resorts for a voluntary contribution for on mountain transactions. If voluntary compliance fails, we will need to assess our options for dealing with the matter. 'There are examples of US Forest lands under permit being annexed. Snowmass Village and Winter Park have ski areas in their corporate boundaries and collect sales tax for on-mountain transactions. Taos Ski Village, a municipal corporation, also collects sales tax on-mountain transactions. The Beaver Creek Resort Company assesses 4.5% "mountain assessment" on mountain sales, food, and beverage. PRBC99D 1 Revenue Enhancement Position Paper. On Mountain Sales Assessment (Exhibit H) While this issue is being actively discussed, it will not be resolved immediately. If our negotiations were successful, Vail Resorts would voluntarily contribute revenue for these on-mountain transactions. POTENTIAL REVENUE USES: To fund any service provided by the General Fund and to support critical objectives. .SYSTEMS MAPPING IMPACT Who does it affect? Investor How Much? $500,000 Enabling Resource Visual and built environment Value Driving Resource Arrival, Here Risk/Benefit Conclusion: Low control, medium risk, and high benefit. Pros: Vail Resorts would be contributing to the economic well being of the town. Cons: Money could be used by Vail Resorts to improve product on the mountain to draw more guests to the area. STAFF RECOMENATION: Pursue this source of revenue for projects. PRBC99D 2 EXPENDITURE REDUCTIONS As we have discussed, it will be necessary to reduce personnel costs if we are to make meaningful reductions in general fund expenditures. I am grateful we have been able to resolve this issue without layoffs or forced reductions of personnel. The principle objective in this reorganization is to reduce personnel costs while impacting customer service as little as possible. This new structure will provide a more coordinated effort and will optimize the town's human and financial resources . The strategy for addressing the expenditure side of this issue is to establish an organizational "target structure" and to bring about the change over a period of months. This approach eases the emotional strain associated with organizational change, as well as smoothing out the implementation. As indicated on Exhibit I (Personnel Changes), some of these changes have been completed, some are being effected immediately, and others will be carried out later in the year. Exhibit J is the organizational chart showing the target structure for the Public Works Department. The target structure for the police and fire departments will be determined as the necessary information is developed for each of these departments. Public Works Department Effective immediately, Greg Hall will be the new Director of Public Works & Transportation. As indicated on Exhibit J, the department will be organized into four divisions: Projects, Infrastructure/Public Facilities, Transit/Parking, and Fleet. Transit/ Parking and Fleet will continue to function as they have in the past. Infrastructure/ Public Facilities will be comprised of labor services, trades and crafts, and streets and roads. Administrative Support will be provided by two FTEs, rather than the current staff of three. Exhibit K shows a detailed breakdown of the new infrastructure/ public facilities division. Fire Department Dick Duran's retirement provides an opportunity to examine fire department operations and organizational structure. In July and August, I will be working with the Fire Department to conduct a comprehensive review of departmental operations and organizational structure. The outcome of this work will determine how we proceed with filling the position of Fire Chief. In the interim, John Gulick will assume responsibility as the Acting Chief and will manage the daily operations of the department. I have a great deal of confidence in John's ability to lead the department and in the Vail Fire Department and its personnel. Long term, we should explore the feasibility of joining a regional fire district. The Beaver Creek Resort Company is currently examining this alternative, and the Town of Vail should participate in this discussion. Police Department The two vacant police positions have been frozen. and will not be filled until such time as we know the outcome of a grant request to fund two narcotics officers. At such time as we know the status of the grant (June 1999), 1 will be prepared to address police department staffing and organizational structure.' It is my expectation we can finalize any changes in the Police Department by mid June. Any reductions in force can be addressed through attrition and reorganization. 'Since 1995, staffing levels in the police department have been as follows: 5 CSO positions eliminated (1995), 2 uniformed police officers eliminated (1996), 1 uniformed police officer eliminiated in 1998. Exhibit I Personnel and Organizational Changes Personnel Changes Effective Date Fiscal Impact Eliminate 1 planning position. This is currently a contract Sept. 1 ($52,500) position that has been used to develop the GIS system. GIS will be supported in the future by the Town Engineering Dept. Eliminate Human Resources Assistant. DOT testing will be complete ($43,000) conducted by Bus Dept. Safety will be implemented by Public Works employee team, assisted by HR Eliminate Administrative Receptionist. Cashier function moved complete ($44,000) from Finance Dept. to cover receptionist function. Reassign GSA position. Budget oversight goes to Division ($30,000) Heads, Dept. Director and Administrative Assistant. Target structure is two administrative support positions Consolidate Town Engineer Position with Public Works complete ($91,000) Director. Greg Hall to fill this position Eliminate Transit Operations position. This July 1 ($45,000) position becomes third Transit Supervisor position Automate parking operations Nov. 1 ($33,000) Eliminate Engineering Tech Position (FY 2000) Dec 31 ($43,000) Eliminate Parts Assistant (FY 2000) complete ($25,000) Eliminate 112 FTE at Library complete ($10,000) Subtotal ($416,500) Proposed Expenditure Reductions Reduce OT to 1.5% complete ($40,000) Reduce Utility Budget complete ($25,000) Subtotal ($65,000) Total Expenditure Reduction ($481,500) EXHIBIT J PUBLIC WORKS DEPARTMENT Public Works Director Greg Hall Administrative Support (2) Projects Group Fleet Maintenance Infrastructure & Operations Public Facilities (transit/parking) EXHIBIT K INFRASTRUCTURE & PUBLIC FACILITIES Infrastructure & Public Facilities Larry Pardee ;;C. ' ~•i" ,i ~ ,t. of - _ ii ,'ni~~'. sV~;~s S rf 4 Labor,Services Streets`& Roads s~8?Crafts F}aJ Trade Asst. Street Supertinent Trades & Crafts Manager Custodians/Trash Maintenance Workers (18) Carpenters Landscaping Electricians Mowing Maintenance IrrigationfWeeds Mechanical Summer Operations I-UBLIC WORKS/T RANSPORTATION _ Organization Chail PUBLIC WORKS/ TRANSPORTATION Vacant, Director AN~ ASSISTANT DIRECTOR Greg Hall ADMINISTRATIVE STREETS & TRANSPORTATION SERVICES ROADS TOWN PARKS FACILITY & PARKING ENGINEERING _ MAINTENANCE MCE Susie Hervert Larry Pardee Mike Rose Greg Hall Todd Oppenheimer John Gallegos l ' 'stevepw Staff Working Papers Ls#imat. ties :gntble a`ltfi` b at ImIgmgn A rti aa1 `Anneal , T'a p, tad ;tf InPgrrnatipn `I alq taflpn >Clatq REVE)~[IE5 Mo or;eenues;eeommendedor'han e Reallocate Portion of RETT (Exhibit A) $575,000 Moorhead 5/14/99 Ill/00 25'%, to Capital Projects. Forrest Allocation of Sales Tax to the General Fund Exhibit I3 $250,000 Thompson 5/14/99 1/110(1 Marketing/In formation Contributions $183,500 Brandmeyer 7/01/99 l/l/00' Lodging tax oft%approved 11/02/99 Arnett TCI Surcharge (technology) (Exhibit C) $40,000 Silverthorn 5114199 1/1/00 Fifty cent s/customer/month. Fox Holy Cross Franchise Fee (Exhibit D) $100,000 Silverthorn 5/14/99 7/1/99 Additional 1% Moorhead Property tax-Operation and Staffing of Fire Station $250,000 Thompson 5/14/99 1/l/01 For operations of two company station. Vote for in November 2000. Exhibit E Free After 6pm Parking (Exhibit F) $300,000 Hall 5/14/99 11/1/99 Brandmeyer County Sales Tax Rebate/ (Exhibit G) $200,000 McLaurin 5/14/99 1/l /00 1 % county sales tax equals $3,500,000, of which 15% ($500,000) is returned to TOV. Thompson Additional 25% is equal to $900,000. Brandme er On Mountain Sales Assessment Exhibit $500 000 McLaurm 5/14/99 11/1199 Look into use of Colorado card for parking structures. l? Inc~denfal fvenu® Re~corme~ed fgr ('han e . 77 7777 CDOT Revenues $25,000 Hall 5/14/99 11/1/99 Frontage road maintenance/plowing. Revenue is net of Cost. Sales Tax Audit/Out-of-Town Businesses $25,000 Thompson 5114199 1/1/00 There is no reason not to do this. Alarm Monitoring $40,000 Morrison 5/14/99 Revenue is net of Cost. False Alarm Ordinance $3,000 Duran 5/14/99 1/1/00 Ordinance is drafted BUDGET20 1 Staff Working Papers P1UPtJS?T 1+03CAiSstima#ed''!s4nsibl~ebmitEa[ Itrr Iem n e; Ann~a1 Parr Uah~ atign i 1erenueor. Gate ayln ~ftber Revenue 17Lane Ideas Property tax-Debt Service 1992A Bonds $876,000 Thompson Equal to deb/ service for 1992A Bonds -no vote is re uu-ed Expires in 2005. Property Tax-toPafor Construction of Fire Station $500,000 Thompson 5/14199 1/1/01 For debt service, lev would sunset when debt is aid off. Property Tax- Library Mill Levy $800,000 Fox 5/14/99 1/1/00 To spin off library to consolidate with Vail Valley Library District, VRD, or community facilities Sponsorships or pursue new district. Forrest 911199 1/1/00 Pursued mainly for community center funding. Not for operations funding. Create Count Wide Fire Authority Pending Pending Consolidate fire and ambulance districts. ECO Consolidation Pending Pending Consolidate trans ortation count wide to include: Vail, Avon, Beaver Creek, Eagle County. City and Count of Vail Pending Pending This is a long-term scenario. Staff will investigate Broomfield's recent process. Fold VRD Back into the TOV Pending Pending Saves duplicate administration. items ~elefed Charge for Outl n Bus Service Automated Parkin Charge for Ford Park/ Soccer Field Staff recommendation is not to pursue Hall 5114/99 Free Parkin. Summer Parkin Hall 5/14/99 Charge $1 First One and a Half Hours of Parkin Staff recommendation is not to pursue. ECO Revenue Oppenheimer 5114199 TOV contributes $1,750,000 to ECQ of which 10% (175,000) goes directly to countywide trail Hall construction/maintenance. TOV will aggressively pursue spending its portion of this lax within the TOV Charge for Library Internet Service . Fox Staff recommendation is not to pursue. Out of District. Library User Fees Fox 5114/99 Char e out of district users for a librar card. BUDGET20 2 Staff Working Papers ~'~,OPCI~~? B~~+T 11~a~~'~CA'~~fl~S ;estimated gnsible ~au~bmiNat i I~men ; ~ Addlt~ional Cnfprmattpn Annual Party l0at fstlan ai Eliminate Year 2000 positions $149,250 Hall 5/14199 1/1/00 Public Works will evaluate impact. Reexamine Benefits Package $50,000 Thompson 5/14/99 1/ll(>D Study completed 5/17199. Power Reduce Utility Budget $25,000 Thompson 5/14/99 1/1/00 Evaluate current utility bud et. Reduce OT OT t to 1.5 $40,000 Power 5/14/99 7/1/99 Thompson Automate Parking Structures $32,868 Rose 5/14/99 ] 1/1/99 Hervert Organizational Changes All Employees 5/14/99 1/1/00 All departments are current) being evaluated. te~lYac;t~a~t o~sAace,. ieiit rtes} Centralized Purchasing Thompson 5/14/99 7/1/99 Consolidate the purchase order system for Admin., HR, PD, Court, Furance, Com. Dev., IS, Fire. Brandme er Modify Pension Management McLaurin 5/14/99 1/I/00 Evaluate bundled provider of service. Pension Board k edaturea >Qe1e#ed Ulu Modify Workers Comp „ P 7777 ower 5/14/99 The TOV a:. the balance between the employees salar and workers comp 66%. Salary Savings $150,000 Thom son 5/14/99 Evaluate whether we budget for salary savings. BUDGET20 3 VAIL TOWN COUNCIL - MINUTES TUESDAY, APRIL 20, 1999 7:00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, April 20, 1999. The meeting was called to order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT: Rob Ford, Mayor Ludwig Kurz, Mayor Pro-Tem Michael Arnett _ Michael Jewett Sybill Navas COUNCIL MEMBERS ABSENT: Bob Armour Kevin Foley STAFF MEMBERS PRESENT: Pam Brandmeyer, Assistant Town Manager STAFF MEMBERS ABSENT: Bob McLaurin, Town Manager Tom Moorhead, Town Attorney The first item on the agenda was Citizen Participation. There was no citizen participation. Prior to going to the next agenda item, Mayor Rob Ford explained that the applicant for agenda item number four, regarding the Marriott, has requested first reading of Ordinance No. 10, Series of 1999, be tabled to the next meeting of May 4, 1999. The applicant wants to meet with concerned citizens and neighbors and members of the Design Review Board prior to the next meeting. Chuck Madison, representing the Marriott, will be available to speak to anyone about the concerns prior to the May 4, 1999 meeting. Council member Mike Arnett made a motion to table Ordinance No. 10, Series of 1999 to the Town Council meeting of May 4, 1999; Council member Sybill Navas seconded the motion. A vote was taken and the motion passed unanimously, 5-0. The second item on the agenda was a Presentation of Vail Youth Recognition and Vail Valley Youth Ambassador Awards. Mayor Rob Ford presented the 1999 Vail Youth Recognition Award to Laura Haslee of Battle Mountain High School and Whitney Hopkins of Vail Mountain School. Each student received the award, as well as a $1,000 college scholarship. Mayor Ford also presented the 1999 Vail Valley Youth Ambassador Award to Emily Sargent of Battle Mountain High School and Jared Staber of Vail Mountain School. Each student received the award plus airfare to and from Mt. Buller, Australia, plus $500 each in traveling expenses. Mt. Buller is Vail's sister resort in Australia. 1 Vail Town Council Minutes April 20, 1999 The third item on the agenda was a slide presentation to illustrate the existing development standards of properties in the Public Accommodation (PA) Zone District. Mayor Rob Ford said the community could contact the Town offices to add their comments or to as questions about this item. George Ruther, Town Planner, stated Tom Braun gave a slide presentation to the Planning and Environmental Commission (PEC) at their March 8, 1999 meeting. The slide presentation illustrated the various impacts of each of the development standards (setbacks, site coverage, landscaping, etc.) on the development of a site in the Public Accommodation Zone District. The applicant anticipates going to the PEC on May 24, 1999. Staff believes that the slide presentation will be informative to the Council and the community. He handed out development statistics to the Town Council and made copies available to those present in the audience. Tom Braun, an independent planning consultant, gave a brief slide presentation to the Town Council and explained how this impacts the PA Zone District regulations. He said the proposed changes would add qualitative components to the PA zone district along with the quantitative elements. He focused on PA sites in Vail Village, explaining the PA details of each site, starting west going east. The formal review process will begin with the PEC in May, and then coming before the Town Council in June or July. Mayor Rob Ford explained that various properties in Vail Village have undergone rezonings through the Special Development District (SDD) process in the past. Over the years SDD's have been allowed. There is not a lot of cohesiveness or similarities in projects that have been approved over the years. He said this effort to amend the code is to codify what has been taking place over the years, to put the process in writing so the developers and the community around them will know what can be built. He said this item would go to the PEC on May 24, 1999. Jim Lamont, representing the East Village Home Owner's Association (EVHOA), stated some of the members of this association who are in the room may want to speak to the Council also. He said there are concerns with this proposal. Some-neighborhoods seem to have general consensus that prior to any.density increases, other concerns need to be addressed first. The EVHOA has been critical of some of the. proposals in the past. There are more than just PA zoned properties that would be affected by this Ordinance. The affects on other properties and the compatibility with these properties must be addressed. He said the EVHOA wants equal treatment between PA properties and other zone districts. He asked how do you solve other problems first before addressing density issues. He said the Vail Village Master Plan identifies sites that have changed the zoning through the SDD process and wants the Vail Village Master Plan used as the guide for future changes. He said the last thing we want to show the world is growth for growth's sake. He said that growing for a purpose such as staying competitive and still recognizing the value of what was built in Vail Village doesn't mean to destroy it to save it. He voiced there are certain sites that could take redevelopment such as the Chateau at Vail and the Vail Village Inn, but to cast all PA properties into same mold is a mistake. He also said the public notice system needs to change also. Currently the process only requires that public notice be mailed to the manager of an adjacent property. When you change Vail Village significantly, it would be better to communicate with all property owners on individual unit by unit basis. This would help build trust between all parties, there needs to be better rapport 2 Vail Town Council Minutes April 20, 1999 between the town and the community. He said if anyone could do this, this Council could. Mayor Rob Ford thanked Jim for thinking this Town Council can solve a problem that has been around for 30 years. Diane Milligan, the manager of the Ramshorn Condominiums, read a letter from the President of the Board regarding the Public Accommodation issue. The association is opposed to the proposed changes. They are not opposed to change but the changes need to be carefully planned and reviewed on a case by case basis. If there are changes in the PA zoning, there will be no going back and the impacts may be irreversible to smaller properties. Carol Allman, the manager of the Galatyn Lodge, agreed with Jim Lamont and said there is a necessity to solve other concerns first before solving the density issues. She said there is a need to improve a lot of things in the Village, but bigger is not always better. She stated that giving more or less blanket approval to developers is not a good thing. Going through the lengthy approval process is the only way affected properties can have an opportunity to have a voice in the process. She said she doesn't want Vail to start looking like Beaver Creek with little to no landscaping. She doesn't want the character of the Village to change. Steve Rosenthal, owner of a store in the Village, said the Council has a very difficult task ahead. He said the number one false statement is that nothing is broken. He stated the sales tax revenue is down and there is a need to find a way to increase revenues. He feels there is a need to take care of the primary issue of more beds in the Village, and the other issues can be taken care of later. He stated that Beaver Creek revenues are up and if the trend continues there will be no reason for people to come to Vail. He said if Vail doesn't react to the situation, the town will not survive. The trend of decreased sales revenue will continue if the Town Council doesn't react. He said he doesn't think the Frontage Road developments should have any restrictions. He said the money will come from the tourists and accommodations need to be addressed immediately. Mayor Rob Ford explained that over 50% of the revenues come from sales tax revenue. Carol Allman, said there is an interesting statistic she found. Aspen Ski Resort runs the ski mountain only, and the skiing statistics were down 20% but the sales tax revenue was up 56%. She said this is food for thought and to not blame it on the mountain. The fourth item on the agenda was first reading of Ordinance No. 10, Series of 1999, an ordinance repealing and re-enacting Ordinance No. 17, Series of 1995, Special Development District No. 7, The Marriott's Mountain Resort at Vail, amending and re-establishing the Approved Development Plan in accordance with Section 12-9A-10 of the Zoning Regulations to allow for the interior and exterior remodel of the existing hotel and the construction of the Gore Creek Club, and setting forth details in regard thereto. This item was Tabled to the May 4, 1999 meeting (see item after citizen participation) 3 Vail Town Council Minutes April 20, 1999 The fifth item on the agenda was first reading of Ordinance No. 11, Series of 1999, an ordinance repealing and re-enacting Ordinance No. 23, Series of 1998 and Ordinance No. 1, 1999, to provide for amendments to Development Area A, Cascade Village, that concern the Approved Development Plan for the Westhaven Condominiums Development Site and the accessory and conditional uses allowed in the Vail Cascade Club & Hotel, and setting forth details in regard thereto. The Town Council reviewed the ordinance at their afternoon work session. George Ruther, Senior Town Planner, stated on January 11, 1999, the Planning & Environmental Commission (PEC) reviewed and recommended approval of a major amendment to Special Development District No. 4 to allow for the construction of eleven fractional fee club units, seventeen accommodation units and twenty-one employee housing units on the site of the "Ruins". George said the changes were listed on page 5 of the memorandum of January 11,1999. He stated there are eleven conditions of approval by PEC, which included a condition that if the applicant did not build on the site, the "Ruins" would have to be removed. The applicant will have to post a bond with town to provide for this condition. Further discussion ensued. Council member Ludwig Kurz asked George to clarify the number of parking spaces. He said this development should have 74 on-site parking spaces and the project only has 52. What happened to the other spaces? George stated the fractional fee units were reviewed comparable to accommodation unit requirements which allowed for less parking spaces. Council Member Ludwig asked if the bond of 125% to demolish the "Ruins" would bring the site back to natural landscape, including revegetation of the site and removal of the concrete on site now. George said staff could amend the ordinance to. read restore and revegetate as well as remove. Council member Sybill Navas asked if the landscaping included the parking lot area. George stated that it doesn't include parking lot area. Council member Sybill Navas asked about the parking pay-in-lieu. George said one of the options is a pay-in-lieu for parking not on-site. He said the EHLI's are all one bedrooms on the first floor. Carol Hymers, representing the Glen Lyon Homeowners Association, requested the wording on the bond be added per the previous discussion with Council member Ludwig Kurz. George reiterated the developer would either establish a letter of credit with a bank in Eagle County or with the Town of Vail. 4 Vail Town Council Minutes April 20, 1999 t Council member Mike Arnett made a motion to approve Ordinance No. 11, Series of 1999 on first reading, and Council member Ludwig Kurz seconded the motion. Further discussion ensued. Council member Mike Jewett stated the updated plans didn't get reviewed by Council or from . the audience prior to this evening and asked if there were any reasons for the community to review the plans. George Ruther stated this item has been before the community no less than 12 times prior to coming before Town Council and the plans have not changed significantly. Council member Mike Arnett said the PEC and DRB did an outstanding job of bringing this project to fruition and the project is better than it was in 1995. Council member Sybill Navas asked about the parking plan. George said the parking plan has 37 enclosed spaces and 15 exterior spaces. Council member Sybill Navas said she wants to make sure the parking is correct and supports the PEC recommendation on parking. Council member Ludwig Kurz requested that the motion be amended to add the wording to condition #10 to add revegetation and removal of the concrete to the condition. Council member Mike Arnett amended his motion to include the modification on condition #10 and was seconded by Council member Ludwig Kurz. A vote was taken and the motion passed, 4-0. Council member Sybill Navas did not vote. Council member Mike Jewett said Council member Sybil[ Navas couldn't abstain from voting. Referencing the Town Charter (Section 4.7 - Voting: Any member refusing to vote when not so required by this paragraph, shall be deemed delinquent in his duties and an affirmative vote shall be cast and recorded in his name.), it was acknowledged Navas was not being delinquent, but more accurately, was not ready to cast her vote because of a clarification and subsequent amendment to that motion. Because the motion had already been voted upon, the motion could not be amended at this point and passed 5-0. Because a motion to reconsider the previous motion was not made at this time, Pam Brandmeyer, Assistant Town Manager, suggested Council revisit the wording in the ordinance to be clarified upon second reading of the ordinance. Council agreed. The sixth item on the agenda was second reading of Ordinance No. 7, Series of 1999, an Ordinance Annexing An Area Commonly Known As Arosa/Garmisch, And Setting Forth Details In Regard Thereto. 5 Vail Town Council Minutes April 20, 1999 1 Russell Forrest, Community Development Director, stated this is the second reading of the ordinance. There is an addition to the ordinance adding an easement. The employee housing and park will be developed simultaneously, as part of the same development plan. Council member Ludwig Kurz made a motion to approve Ordinance No. 7, Series of 1999 on second reading, and Council member Sybill Navas seconded the motion. A vote was taken and the motion passed unanimously, 5-0. The seventh item on the agenda was second reading of Ordinance No. 8, Series of 1999, an Ordinance Amending The Official Zoning Map For The Town Of Vail In Accordance with Title 12, Zoning Regulations, Chapter 5, Zoning Map; Applying Zone District Designation To A Portion Of Unzoned Property Previously Owned By The United States Forest Service And Transferred To The Town Of Vail Pursuant To The Land Ownership Adjustment Agreement And Annexed By Ordinance No. 7, Series Of 1999 To Outdoor Recreation (Or) District, Section 12-8b For Property Generally Located On The North Side Of Arosa Drive, And Abutting 2497 And 2487 Garmisch To The East And The Town Manager's House To The West More Fully Described As An Unplatted Portion Of The SE SE '/4, SE SW % Of Section 11, Township 5 South, Range 81 West. Russell Forrest, Community Development Director stated the added land that would go into outdoor recreation zoning. He said there would be an Open Space Committee meeting on April 30, 1999 at 9:00 a.m. to develop its recommendations to the Town Council. Council member Sybill Navas made a motion to approve Ordinance No. 8, Series of 1999 on second reading, and Council member Mike Arnett seconded the motion. A vote was taken and the motion passed unanimously, 5-0. The eighth item on the agenda was second reading of Ordinance No. 9, Series of 1999, an ordinance rezoning four tracts from primary/secondary to residential cluster located at 2497, 2487, 2485 and 2477 Garmisch Drive, also known as Lots 1, 2, 3 and 4, Block H, Vail Das Shone, Filing No. 2. Russell Forrest, Community Development Director stated there were no changes from the first reading of this ordinance. Council member Sybill Navas asked what level of permanence was there on the easement. Russell said the easement would go with the land in perpetuity and is not subject to change per the Town Attorney, Tom Moorhead. Council member Mike Arnett made a motion to approve Ordinance No. 9, Series of 1999 on second reading, with conditions of any replatting, and a public easement be added, and Council member Sybill Navas seconded the motion. A vote was taken and the motion passed unanimously, 5-0. The ninth item on the agenda was the Town Manager's Report. There was nothing further to report. 6 Vail Town Council Minutes April 20, 1999 { Council member Mike Arnett offered the community's sympathy and condolences to the victims and families of Columbine High School in Littleton, Colorado. As there was no further business, a motion was made by Council member Mike Jewett to adjourn the meeting and Council member Ludwig Kurz seconded the motion. A vote was taken and the motion passed unanimously, 5-0. The meeting was adjourned at 8:30 p.m. Respectfully submitted, Rob Ford Mayor ATTEST: Lorelei Donaldson Town Clerk 7 Vail Town Council Minutes April 20, 1999 e VAIL TOWN COUNCIL - MINUTES TUESDAY, MAY 4, 1999 7:00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, May 4, 1999. The meeting was called to order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT: Ludwig Kurz, Mayor Pro-Tem Bob Armour Michael Arnett Kevin Foley Sybill Navas COUNCIL MEMBERS ABSENT: Rob Ford, Mayor Michael Jewett STAFF MEMBERS PRESENT: Bob McLaurin, Town Manager Tom Moorhead, Town Attorney Pam Brandmeyer, Assistant Town Manager The first item on the agenda was Citizen Participation. Kurt Davis, a local resident of East Vail, presented a petition, signed by 166 citizens, to the Town Council regarding the Vail Meadows Filing 2, Lots 1-4, and Lots 5, 6, 7, 8, 9, 10 and 12. The petition requests the Town reject any future zoning requests for any type of residential or buildable-type zoning. He stated the lots are presently zoned agricultural-open space. He also explained that the properties should not be rezoned for development because of their steepness, saturation of the soil issues, wetland issues, and mature landscaping. He would like the Town Council to consider purchasing these lots and preserving them as open space. Bob McLaurin stated this issue should be handled through the Council follow-up procedure and said Russell Forrest, Director of Community Development will respond to this issue. Council member Sybill Navas stated the Open Space Committee recently met and will be forwarding- its recommendations regarding protected open space designations and possible purchases of several parcels for open space. The second item on the agenda was the Consent Agenda: A) The approval of the Town Council meeting minutes of April 6 and April 20, 1999. Discussion about the name change of one of the community members on the burn control issue was discussed. The Town Clerk will correct. There was also discussion regarding the April 20, 1999 meeting minutes and the wording of the voting count for one of the agenda items. Council member Bob Armour made a motion to approve the meeting minutes of April 6, 1999, changing the name from Sue Dugan to Sue Rychel and Council member Kevin Foley seconded the motion. A vote was taken and the motion passed unanimously, 5-0. 1 Vail Town Council Minutes May 4, 1999 I Council member Bob Armour made a motion to table the approval of the meeting minutes of April 20, 1999 to the June 1, 1999 Town Council evening meeting, and Council member Kevin Foley seconded the motion. A vote was taken and the motion to table was passed, 5-0. The third item on the agenda was first reading of Ordinance No. 12, Series of 1999, An Ordinance Amending A Special Development District - SDD No. 30 (Vail Athletic Club) And Repealing A And Reenacting Ordinance No. 3, Series Of 1998, To Allow For A Change In The Number Of Dwelling Units/Accommodation Units, Modifications In Square Footage And GRFA; And Amending The Development Plan In Accordance With Title 12, Chapter 9, Of The Vail Municipal Code And Setting Forth Details In Regard Thereto. Dominic Mauriello, Chief of Planning, stated the applicant has submitted a request for a major amendment to Special Development District (SDD) #30. This amendment would allow for a reduction in the current number of accommodation units (AU's) from 54 to 46 or 48; and increase in the number of dwelling units (DU's) from 3 to 4, with the new dwelling unit containing one lock-off unit. The proposed changes are due to financial constraints and the desire to construct larger accommodation units, which the applicant said are more suitable for a first class boutique hotel. The applicant is asking for some flexibility in the exact number of accommodation units so that final design and cost can determine whether they provide 46 AU's or 48 AU's. Forty-eight is the maximum number they can have based on parking requirements. Additionally, they are requesting an increase of the gross residential floor area (GRFA) of a unit. The owner of a condominium on the fifth floor (Angelo) is proposing to add a dormer and 713 sq. ft. of GRFA to their unit. This condominium owner is entitled to add this space and dormer under the interior conversion ordinance, Section 12-15-4. The conversion ordinance was passed last year regardless of this SDD amendment, however, the owners have agreed to bring this request forward with the Vail Athletic Club application so that it can be viewed with the other improvements. Dominic reviewed the changes and percentages of increases and decreases of the project with the Council, and said the final hotel room design has not been completed and therefore there could be minor shifts in floor area to accommodate maid storage and other necessary common area improvements. The proposed changes to the building do not result in an amended footprint or modifications to the site plan. The previously approved site plan and conditions of approval are still proposed to be carried forward. The building elevations are modified by the addition of several dormers on the south and north elevations of the building and the enclosure of areas that were previously balconies. The DRB will be required to review these changes to the building. Overall the changes are minor in terms of bulk and mass or impacts on adjacent properties. The proposed building continues to meet the definition of a lodge with 64% of the GRFA devoted to accommodation units and 36% devoted to dwelling units, including the lock- off. He also said in 1998 Council changed the expiration date of the 1998 approval. The applicant has requested the expiration be moved to May of 2001 instead of May of 2000. Stan Cope, General Manager for the Vail Athletic Club, expressed a sincere and heartfelt apology to the Town Council for bringing another amendment before the Town Council. He said it was difficult to make the current development plan work with construction costs, high risks and resale units. He summarized that they are still doubling the AU's square footage in the building and decreasing the DU's almost 50%. He stated that building code requirements increased the cost of the development, the average size of the rooms also increased substantially. Larger rooms are in high demand. The intent is to make the rooms more in keeping with a higher end, 2 Vail Town Council Minutes May 4, 1999 four-star property and stay competitive in the market. -There is formidable marketing for rooms in Vail and the owner is committed to funding quality for this facility. The bottom line is the applicant wants to have a high quality project. Council member Mike Arnett asked if the target square footage of the units were 500 sq. ft. Stan Cope said the units would be from 400 to 700 sq. ft. Council member Bob Armour asked about the changes in percentage in the AU GRFA from 1993 being down 23.7% and down 3.3% from 1998. Was this attributed to the fact they allowed off-site EHU's? Stan said they focused on four individual units, each designed for one individual for seasonal housing. They were not focused on square footage. As they configured the building, there was not a conscious effort to reduce the units. Further discussion ensued regarding the GRFA increase for the dormer addition and DRB review. Council member Sybill Navas stated she has a concern about moving the date to May 2001. She asked Dominic what would happen if the time lapsed and the development was not done. Dominic said the approval would expire and the applicant would have to start all over with the approval process. Mayor Pro-tem Ludwig Kurz and Council member Kevin Foley said they also had the same concern of extending the deadline date. They want the applicant to start now. Stan Cope said that wasn't an unreasonable request. He explained he requested the extension date because of the track record the applicant has so far. He would like to discuss this with the owner and come back to the Town Council in two weeks. Mayor Pro-tem Ludwig Kurz asked for clarification on the 46 or 48 AU's. He said this is very flexible based on the design. constraints of the building. Stan said the flexibility is necessary to allow for configuration of the rooms and is based on whether they need two doors or one door for one or two AU's. He said it is important to note the footprint of the building doesn't change, the ridge line doesn't change and the landscaping doesn't change. Mayor Pro-tem Ludwig Kurz asked if the landscaping in the current amendment was going to be completed regardless of whether the project continues or not. Stan said the sidewalk, retaining wall, gardening and landscaping will be done this summer. In addition, two street lamps will be installed to match the town lamps. He said there would not be any sidewalks from the front of the building to the west. Jim Lamont, representing the East Village Homeowners Association (EVHOA), stated the EVHOA has protested this project through the history of the project. He also said they were in a lawsuit in 1993-1994. In the decision of the district court, during the review process, the town 3 Vail Town council Minutes May 4, 1999 I has to take into consideration the Vail Village Master Plan documents. This zone district did not allow the kind of uses and expansions such as this in other areas. He stated that Dominic explained in the memorandum that one of the reasons for the amendment was because of financial constraints. He asked if this statement was based on information from the applicant or did it come from staff. He said he knows several people who would love to use financial constraints as a reason for amendments to development proposals. He stated the economics of a development should not be included for consideration. He said he has been opposed to SDD's because they are a grant of special privilege. He understand the need for flexibility for the AU's but to use the addition of a DU for monetary gain would be difficult to justify. This would set a very dangerous precedent to approve the amendment based on financial constraints for this project. He stated he was not in favor of extending the project date to May 2001. He explained that other projects have had to go through the process again because they missed the deadline. He doesn't want this extension because he would consider it to be a grant of special privilege. Art Apblanalp, representing Ronald Robertson, a Mountain Haus condominium owner, said to reject the amendment because of the bulk of the building. He explained the history of what has happened before with this project. He said the developer said there would only be three of the original 10 AU's on the top floor. That is more than 50% relief of the AU requirements. -He quoted from a letter written by Jim Lamont on July 24, 1995. They doubt the sincerity of the developer's intentions. He said the developers request for additional time suggests that there is a strategy to cull greater profits to the developer and not comply with the town's requirements. He said the project elevations on north and south side of 1995 approval are missing. He said there were eight dormers identified in the memorandum. He said on the right side of the building there were only five dormers in the beginning. He disagrees that there is not a major change in the bulk and mass of the building. He said in 1993 and 1995 there was more mass and more vertical added for more hotel rooms. This was a quid pro quo. Now there have been seven hotel rooms removed. This is not the way the system is supposed to work. He agreed with Jim Lamont's statement that the town has a commitment with the developer to May 2000. If the project is not developed by then, it should go back to square one. The applicant is asking to undo the requirements of the 1993 and 1995 approvals. He said it's not worth a second reading, and wants Council to think about the package presented to them by the developer. He wants the Town Council to make the developer live by the present requirements. Stan Cope said he wanted to respond to the comments made by Jim and Art. First, the justification of the financial position of the developer was for clarification purposes to the Council only. He said the AU's would be doubled with this proposal, the additional 10,000 sq. ft. is over 100% of what they have now. Any amendment process to the SDD is like starting over. He also stated that the rejection of this proposal by a Mountain Haus owner tonight was the first time he has heard of it. The additional dormers do not increase the mass of the building. Dominic said the financial concerns are in the description portion of the PEC memorandum, and was not listed under the criteria section because it wasn't a consideration. Mayor Pro-tem Ludwig Kurz asked if there are balconies being added below dormers that were not there before. Larry Eskwith, a local attorney, said the owners don't care whether there is a balcony there or not. He said John Perkins, the architect for the project, put them in for design purposes. 4 Vail Town Council Minutes May 4, 1999 Dominic reiterated that the final design would have to -go through the DRB process. Council member Sybill Navas said the plans from 1998 were not given to Town Council, she only has the 1993 plans. Dominic displayed and reviewed the 1998 plans with the Town Council for comparison. Council member Mike Arnett stated the proposed reduction of the AU's from last year's approval is contrary to the Land Use Plan and the Vail Village Master Plan. The changes to the north elevation of building are not minor. He thinks the plans should have gone through the DRB process before the Council reviewed them. He said the SDD process is getting out of hand. It is almost a given that the developers can get endless extensions. He said it would -be a grant of special privilege. Council member Bob Armour made a motion to deny Ordinance No. 12, 1999, Series of 1999, and Council member Kevin Foley seconded the motion. Further discussion ensued. Bob Armour said he has been in several discussions about the SDD process. He said the Land Use Plan and the Vail Village Master Plan state the AU's are important. He thanked Dominic for drafting the memorandum in detail so the Council could review it better. He said the changes being proposed decrease the conference area by 105%. He also said he thinks five different plans in seven years are too many changes. The 1993 plans and the 1998 plans state the AU's are permanently restricted. He said the Town of Vail has looked at increasing the number of AU's in town. This proposal does not increase the AU's in town. He is not in favor of changing the current SDD. Council member Sybill Navas stated she has mixed feelings on this proposal. She is distressed at the five changes in seven years and not getting any changes at all. She said she is hesitant to deny the application, because there is a potential loss of 22 AU's. She appreciates Stan's statement on the need for larger units. If this proposal produces a better product, she is not concerned there are fewer units. However, she also is concerned the condominium proposed is 3,700 sq. ft. and is displacing AU's. The reality of it is that they want a product that works. The public improvements needed to happen yesterday. She asked what happens to the improvements if the proposal is denied. She would keep the date to May of 2000 if they were to approve this ordinance. She said she would vote against the motion as it stands. Mayor Pro-tem Ludwig Kurz asked for clarification of the remedial improvements. Dominic said the applicant is planning on submitting for a building permit this summer with additional improvements. Council member Kevin Foley said last year's approval was a good one and he doesn't see why they can't move forward with that proposal. He said he would vote against approving this proposal. Mayor Pro-Tem Ludwig Kurz said he agrees with Bob Armour's comments. He said the five changes don't concern him as much as the changes are not moving the project in the stated 5 Vail Town Council Minutes May 4, 1999 goals of adding AU's to the market. He also said it is not the Council's purview to deal with the economic status of developments. This would be considered a grant of special privilege. Stan asked the Council to table the proposal. He is confused about some of the issues and wants better clarification of what the Council wants to see. He said the count on AU's is not clear. Does the Council want to see 54 smaller rooms? Council member Mike Arnett said if you take the target square footage of 463 sq. ft. from last year's AU's, which was approved, that is the average square footage of each room. Stan said that is if the AU's wouldn't be converted into DU's, which is what is being requested., . Council member Sybill Navas reiterated that she is concerned with the square footage of the AU's going backward to add a dwelling unit. Council member Bob Armour said he would consider a reduction of AU's if they are larger units but not if a free market unit replaces the AU's. He said there are very few live beds in town. Larry Eskwith, representing the Angelo's, owner of the dwelling unit requesting the dormer addition at the Vail Athletic Club asked if the motion to deny the proposed ordinance had a provision to exclude the Angelo's request for the conversion from this denial. He said the Angelo's have a right to submit their proposal as a separate project. Council member Bob Armour said the Angelo's could go to the DRB through a separate, DRB application process. Council member Sybill Navas said the applications should be reviewed with any amendments to the SDD. Council member Bob Armour said they could still be reviewed with the amendment proposals. Council member Sybill Navas made a motion to table this ordinance. The motion died for lack of a second motion. Council member Bob Armour again made a motion to deny Ordinance No. 12, Series of 1999 on first reading, and Council member Kevin Foley seconded the motion. A vote was taken and the motion to deny carried, 4-1, Council member Sybill Navas against. The fourth item on the agenda was first reading of Ordinance No. 13, Series Of 1999, an Ordinance Of The Town Of Vail, Eagle County, Colorado Granting A Franchise To Holy Cross Energy, Its Successors And Assigns, To Locate, Build, Install, Construct, Acquire, Purchase, Extend, Maintain, Repair And Operation Into, Within And Through The Town Of Vail, All Necessary And Convenient Facilities For The Purchase, Generation, Transmission And Distribution Of Electrical Energy, And To Furnish, Sell And Distribute Said Electrical Energy To The Residents Of The Town Of Vail For Light, Heat, Power And Other Purposes By Means Of Conduits, Cables, Poles And Wires Strung Thereon, Or Otherwise On, Over, Under, Along, Across And Through All Streets And Other Public Ways In Said Town Of Vail, And Fixing The Terms And Conditions Thereof. 6 Vail Town Council Minutes May 4, 1999 Bob McLaurin, Town Manager, stated the document meets the Town of Vail needs and the needs of Holy Cross Energy. Richard Brinkley, representing Holy Cross Energy, said a Community Enhancement Fund had been added to the franchise agreement. Some of the programs funded by this program would be undergrounding existing overhead lines, sponsorship of special community events and energy conservation projects. Other projects that would fall under one of seven categories listed in the agreement. Council member Mike Arnett stated this was at no additional cost to the consumer and is a great _ deal. Mayor Pro-tem Ludwig Kurz asked how the Town of Vail franchise fee compares to other municipalities. Bob McLaurin said most cities have a 3% franchise fee, which is what the Town of Vail has presently. He stated there was a breakdown of fees in the town manager's report. Mayor Pro-tem Ludwig Kurz asked what the costs would be if the franchise fee increased from 3% to 4%. Bob McLaurin said the impact to residential consumers would be an average increase of $8 annually and the average increase to commercial users would be $45 annually. He stated that the additional one percent increase would add $100,000 annually to the town's general fund and asked the Town Council to consider increasing the franchise fee to 4%. Council member Kevin Foley asked what was the term for the last franchise fee. Bob McLaurin stated the last franchise agreement was for 20 years and this one is for 25 years. Mayor Pro-tem Ludwig Kurz questioned the term of the franchise fee and if it could be amended from 25 to 20 years. Tom Moorhead said yes it could be amended. Further discussion ensued regarding retail billing and energy supply services. Tom Moorhead said the town charter limits franchise terms to 20 years. Council member Mike Arnett made motion to approve Ordinance No. 13, Series of 1999 on first reading with the condition that the term length be changed to 20 years, Council member Sybill Navas seconded the motion. A vote was taken and the motion passed unanimously, 5-0. The fifth item on the agenda was second reading of Ordinance No. 11, Series of 1999, an ordinance repealing and re-enacting Ordinance No. 23, Series of 1998 and Ordinance No. 1, 1999, to provide for amendments to Development Area A, Cascade Village, that concern the Approved Development Plan for the Westhaven Condominiums Development Site and the accessory and conditional uses allowed in the Vail Cascade Club & Hotel, and setting forth details in regard thereto. 7 Vail Town Council Minutes May 4, 1999 f George Ruther, stated there were several changes were made to this ordinance from first reading and reviewed the changes. Council member Kevin Foley asked what the Type III EHU means and what does it do for the town. Council member Bob Armour stated it dictates the size of the unit. Further discussion ensued. Council Member Mike Arnett made a motion to approve Ordinance No. 11, Series of 1999 on . second reading, Council member Kevin Foley seconded the motion. A vote was taken, the motion passed unanimously, 5-0. The sixth item on the agenda was Resolution No. 6, Series of 1999, a Resolution Adopting Two-Tier System Of Qualifications For The Purchase Of Unit 36, East Vail Lodging. Tom Moorhead, Town Attorney, stated that Unit 36, Vail East Lodging (A Condominium) has been purchased by the Town of Vail as the first affordable housing "buy-down" unit and is presently being offered for sale with deed restrictions to a qualified buyer at a reduced price of $140,000. This sales price is comparable to the purchase prices developed for buyers of the Red Sandstone Town Homes and are consistent with other deed restricted programs established by the Town of Vail. He explained the potential purchaser conditions for qualification to purchase the unit at the deed-restricted price. The conditions are that they must currently own no other real estate in Eagle County; use the residence as an owner-occupied primary home; work in Eagle County a minimum of thirty (30) hours per week over the course of a year and plan to continue working that same amount until the sale of the property or retirement; and agree to a re-sale cap of three (3%) percent annual appreciation. These deed restrictions are consistent with the Vail Commons and Red Sandstone units. This is the only unit in this condominium complex that would have this restriction. This unit is subject to the rights of first refusal held by other condominium unit owners in the Vail East Lodging Association. In order to recognize this right of first refusal and enable present owners to qualify for purchase of this unit, it is suggested that the unit be available to a second tier purchaser free from any qualifications or deed restriction. The second tier to be a free market purchase price will be a minimum of fair market value plus any additional costs incurred by the Town during its time of ownership. In the event the unit is sold at the fair market price there would be no deed restrictions on the unit. There would be a minimum bid of $162,500, which is the fair market value based on the town's purchase price, plus additional expenses incurred by the town. Council member Kevin Foley made a motion to adopt Resolution No. 6, Series of 1999, and Council member Sybill Navas seconded the motion with the correction as stated by Tom Moorhead. A vote was taken and the motion passed unanimously, 5-0. The seventh item on the agenda was the Town Manager's Report. There was nothing additional to the report. 8 Vail Town Council Minutes May 4, 1999 f As there was no further business, a motion was made-by Council member Mike Arnett to adjourn the meeting and Council member Kevin Foley seconded the motion. A vote was taken and the motion passed unanimously, 5-0. The meeting was adjourned at 9:10 p.m. Respectfully submitted, Ludwig Kurz Mayor Pro-Tem ATTEST: Lorelei Donaldson Town Clerk g Vail Town Council Minutes May 4, 1999 9 VAIL TOWN COUNCIL - MINUTES TUESDAY, MAY 18, 1999 7:00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, May 18, 1999. The meeting was called to order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT: Ludwig Kurz, Mayor Pro-Tem Michael Arnett Michael Jewett Sybill Navas COUNCIL MEMBERS ABSENT: Rob Ford, Mayor Bob Armour Kevin Foley STAFF MEMBERS PRESENT: Bob McLaurin, Town Manager Pam Brandmeyer, Assistant Town Manager STAFF MEMBERS ABSENT: Tom Moorhead, Town Attorney The first item on the agenda was Citizen Participation. There was no citizen participation. The second item on the agenda was the Consent Agenda: A) The approval of the Town Council meeting minutes of April 20, 1999. Discussion ensued regarding the town charter voting procedures. The minutes will be changed to reflect the charter requirements on voting on agenda item number five, Ordinance No. 11, Series of 1999. Council member Mike Arnett made a motion to table the approval of the April 20, 1999 minutes to the June 1, 1999 Town Council meeting, and Council member Sybill Navas seconded the motion. A vote was taken and the motion passed, 4-0. B) The approval of Ordinance No. 13, Series of 1999, on second reading, an Ordinance Of The Town Of Vail, Eagle County, Colorado Granting A Franchise To Holy Cross Energy, Its Successors And Assigns, To Locate, Build, Install, Construct, Acquire, Purchase, Extend, Maintain, Repair And Operation Into, Within And Through The Town Of Vail, All Necessary And Convenient Facilities For The Purchase, Generation, Transmission And Distribution Of Electrical Energy, And To Furnish, Sell And Distribute Said Electrical Energy To The Residents Of The Town Of Vail For Light, Heat, Power And Other Purposes By Means Of Conduits, Cables, Poles And Wires Strung Thereon, Or Otherwise On, Over, Under, Along, Across And Through All Streets And Other Public Ways In Said Town Of Vail, And Fixing The Terms And Conditions Thereof. Council member Mike Arnett asked if the minor change requested was made from the first reading. 1 Vail Town Council Minutes May 18, 1999 e Bob McLaurin, Town Manager, stated the term of the franchise agreement was changed from 25 years to 20 years. Council member Michael Arnett made a motion to approve Ordinance No. 13, Series of 1999 on second reading, and Council member Sybill Navas seconded the motion. A vote was taken and the motion passed unanimously, 4-0. The third item on the agenda was a presentation of the Town of Vail 1998 Audit Report by Jerry McMahan. Steve Thompson,- Finance Director, introduced Jerry McMahan, of McMahan and Associates to the Town Council. Jerry McMahan, representing McMahan and Associates, explained the Town of Vail audit was conducted according to state statutes. He also introduced Mike Jenkins, of McMahan and Associates, who did the detailed audit for the town. He stated there were no major problems with the audit. McMahan and Associates gave the Town's financial systems the highest level opinion with no violations and said the town has very good internal controls. They have issued a letter to the Town of Vail regarding minor administrative issues, noting that there are no material changes. He said the records were very clean. The audit was finished early and Chris Anderson did the initial draft, which saved the Town of Vail money. Jerry commended Chris Anderson for her work on this audit. Steve Thompson said the town had wanted to have the audit finished by the end of March. Jerry stated the town charter requires the audit be done by the end of April each year. Council member Mike Jewett stated to the viewing audience that they could obtain a copy of the audit from the Finance dept. Steve said copies of the audit and the budget can be reviewed in the finance department at the Town of Vail. Council member Mike Jewett made a motion to accept the 1998 audit, and Council member Mike Arnett seconded the motion. Further discussion ensued. Bob McLaurin, Town Manager, stated there were a few things that need to be changed or fixed administratively. Steve Thompson explained that McMahan and Associates had also been auditing the new computer system. Jerry McMahan reiterated the items that needed changing were mostly administrative and housekeeping items. 2 Vail Town Council Minutes May 18, 1999 i Mayor Pro-tern Ludwig Kurz thanked Steve Thompson and Chris Anderson for keeping the town in good standing. Bob McLaurin stated there are very few cities, which have as few of the audit problems as Vail, thanks to Steve and Chris. A vote was taken and the motion was passed unanimously, 4-0. The fourth item on the agenda was the appointment of three members to the Local Licensing Authority for a term of two years each. The Town Council voted by written ballot. Council member Mike Arnett made a motion to re-appoint Dave Chapin, Mary Zarba and Kathy Vieth to the Local Licensing Authority and Council member Sybill Navas seconded the motion. A vote was taken and the motion passed unanimously, 4-0. The fifth item on the agenda was the appointment of one person to the Vail Valley Marketing Board to replace the vacancy that exists on the board. The Town Council voted by written ballot. Council member Sybill Navas made a motion to appoint Meggen Bernstein to the Vail Valley Marketing Board, and Council member Mike Arnett seconded the motion. A vote was taken and the motion passed unanimously, 4-0. The sixth item on the agenda was first reading Ordinance No. 14, Series of 1999, an Ordinance Repealing And Re-Enacting Ordinance No. 11, Series Of 1999, Cascade Village, Amending And Re-Establishing The Approved Development Plan For Lot 54, Glen Lyon Subdivision, Known As The Glen Lyon Office Building Located Within Development Area D, In Accordance With Section 12-9a-10 Of The Zoning Regulations . To Allow For The Construction Of An Expanded Office Building And Two Type III Employee Housing Units; And Setting Forth Details In Regard Thereto. Dominic Mauriello, Chief of Planning, stated Ordinance No. 11, Series of 1999, repealing and reenacting this site was just approved a couple of weeks ago. He said the applicant has come back to the Planning and Environmental Commission (PEC) several times. The applicant has responded quite well to the questions and concerns of the PEC. The town staff is requesting approval of this ordinance. He said the applicant is proposing to amend Special Development District #4 (SDD #4), as it relates to the Glen Lyon Office Building property in Area D. The applicant is proposing to construct a 37,088 sq. ft. (gross) office building addition to the east of the existing building, a 3,270 sq. ft. modification to the existing building by adding hallways and an elevator, and two Employee Housing Units (EHU's), 1,127 sq. ft. and 738 sq. ft. The resulting total leaseable area of the building is 35,741sq. ft. which requires a total of 143 parking spaces. The new building is proposed to be constructed above two levels of a parking structure containing 127 parking spaces. The east end of the site will also contain a surface parking (with a level of parking below) of 24 parking spaces, for a total of 151 parking spaces. The proposal also includes aligning the entrance of the parking lot with that of the Vail Professional Building directly across the street and re-striping of the traffic lanes on the South Frontage Road to accommodate turn lanes and bike lanes. 3 Vail Town Council Minutes May 18, 1999 The original Cascade Village SDD was approved in 1976 and has since been amended several times. The development plan approved in 1988 for this area included additional office space and a micro-brewery. On August 10, 1998, the PEC provided direction to the applicant to provide structured parking, substantially increase the square footage of office space, eliminate the proposed duplex development, and upgrade the architectural quality of the existing building. The Commission stated that adherence to the interior landscape provisions and the building height provisions of the previous approval could be varied. The Town Council gave very similar guidance to the applicant, at its September 1, 1998 meeting. Council had suggested not dealing with residential units and continue with commercial buildings. There are still 2 EHU's proposed with this ordinance. Dominic explained the PEC, at its May 10, 1999 meeting, recommended approval of the proposal subject to several conditions which are in the PEC memo. As far as the ordinance changes, they are minor. Dominic explained the positive and negative aspects to the ordinance as well as the changes. Mayor Pro-tem Ludwig Kurz asked if the total square footage of 1,865 sq.ft. gross residential floor area (GRFA) is for both EHU's. Dominic stated that it is for both units but is not limiting the size of one or the other of the units at this time. Council member Mike Arnett asked if this proposal had gone through the Design Review Board process. Dominic said it has gone through the DRB on a conceptual basis. He said DRB direction got them to where they are today as well as going through several work sessions with the PEC. Mayor Pro-tem Ludwig Kurz asked if the town engineer is satisfied with the traffic reports. Dominic stated that based on the report it is acceptable. Council member Ludwig Kurz said somewhere during this process the Council should do a site visit on this proposal. Kurt Segerberg, representing the applicant, The Glen Lyon Office Building Partnership, said he appreciated the time that the town staff, the PEC and the DRB have given to this project. He said there has been three or four different types of plans over the years for this property. Kurt said the applicant thinks this is a very good proposal for this property and reviewed the plans with council. He said there might be two parking entrances. He explained that CDOT has been involved in the traffic patterns and flows on this project. There would be 24 surface parking areas and the consolidation of the building allows for the bike path and some open space to be saved. He explained various aspects of the project. Further discussion ensued regarding parking, height of the buildings, screening of the parking, location of the EHU's in the building, etc. 4 Vail Town Council Minutes May 18, 1999 Council member Mike Arnett said he is in favor of the overall concept. He asked if the applicant has considered a conservation easement for the land to the west of building, so it could be kept open space near bike path. Kurt said that was an item to look at further, this might be a nice area for people in the building to use. Council member Mike Arnett said it would be a fine project, however he would like to see a more final rendition before moving to approve the ordinance. He said he would like to table the ordinance until a final project can be reviewed. Council member Sybill Navas echoed Mike Arnett's sentiments. She is in favor of having the Town Council do a site visit. She stated she has concerns about the 72-foot height of one of the buildings. Further discussion ensued. Russ Forrest, Community Development Director, said there was no hurry in approving the ordinance right now. Further discussion occurred regarding the roadway, employee generation standards and impacts, stream setbacks and photo imaging possibilities of the plans. Dominic asked the council for clarification on what they wanted to see. Would council like to have final DRB and PEC approval? Council member Mike Arnett said he wants to see a final rendition of outward appearance of the buildings and a site visit. He wants to see the changed plans. Council member Mike Arnett made a motion to table this item to a later council meeting, and Council member Mike Jewett seconded the motion. A vote was taken and the motion passed unanimously, 4-0. Town Council will do a site visit at the next Tuesday, May 25, 1999 work session. The seventh item on the agenda was the Town Manager's Report. Bob McLaurin said staff is continuing to work on the fire station relocation issue. Also the way-finding sign program for Vail was currently being evaluated and a recommendation will be coming from Land-Works, a landscape architectures firm. Council member Sybill Navas stated she thought the town should consider involving the Art in Public Places Board as well as the lodging community. 5 Vail Town Council Minutes May 18, 1999 e As there was no further business, a motion was made by Council member Mike Arnett to adjourn the meeting and Council member Sybill Navas seconded the motion. A vote was taken and the motion passed unanimously, 4-0. The meeting was adjourned at 8:25 p.m. Respectfully submitted, Ludwig Kurz Mayor Pro-Tem ATTEST: Lorelei Donaldson Town Clerk Vail Town Council Minutes May 18, 1999 r ORDINANCE NO.14 SERIES OF 1999 AN ORDINANCE REPEALING AND RE-ENACTING ORDINANCE NO. 11, SERIES OF 1999, CASCADE VILLAGE, AMENDING AND RE-ESTABLISHING THE APPROVED DEVELOPMENT PLAN FOR LOT 54, GLEN LYON SUBDIVISION, KNOWN AS THE GLEN LYON OFFICE BUILDING LOCATED WITHIN DEVELOPMENT AREA D, IN ACCORDANCE WITH SECTION 12-9A-10 OF THE ZONING REGULATIONS TO ALLOW FOR THE CONSTRUCTION OF AN EXPANDED OFFICE BUILDING AND TWO TYPE III EMPLOYEE HOUSING UNITS; AND SETTING FORTH DETAILS IN REGARD THERETO: WHEREAS, Section 12-9A-10 of the Zoning Regulations permits major amendments to previously approved development plans for Special Development Districts; and WHEREAS, Glen Lyon Office Building Partnership, as owner of the property, has submitted an application for a major amendment to Special Development District No. 4, Cascade Village, Development Area D; and WHEREAS, the purpose of this ordinance is to repeal and re-enact Ordinance No. 11, Series of 1999 to amend and re-establish the Development Plan for Lot 54, the Glen Lyon Office Building to allow for an office expansion and employee housing units; and WHEREAS, the proposed major amendment to the Special Development District is in the best interest of the town as it meets the Town's development objectives as identified in the Town of Vail Comprehensive Plan; and WHEREAS, in accordance with the provisions outlined in the Zoning Regulations, the Planning & Environmental Commission held a public hearing on May 10, 1999 on the major amendment application and has submitted its recommendation of approval to the Vail Town Council; and WHEREAS, all notices as required by the Town of Vail Municipal Code have been sent to the appropriate parties; and WHEREAS, the Vail Town Council considers it in the best interest of the public health, safety, and welfare to amend and re-establish the Development Plan for Special Development District No. 4, Cascade Village Development Area D. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Purpose of the Ordinance Ordinance No. 11, Series of 1999, is hereby repealed and re-enacted by Ordinance No. 14, Series of 1999. 1 Ordinance 14,Series of 1999 7 Section 2. Amendment Procedures Fulfilled, Planning Commission Report. The approval procedures described in Section 12-9A of the Vail Municipal Code have been fulfilled, and the Town Council has received the recommendations of the Planning & Environmental Commission for an amendment to the Development Plan for Special Development District No. 4, Area D, Glen Lyon Office Building (Lot 54). Section 3. Special Development District No. 4 Special Development District No. 4 and the development plans for all sites other than the development plan for the Glen Lyon Office Building (Lot 54) therefore, hereby remain approved for the development of Special Development District No. 4 within the Town of Vail, unless they have otherwise expired. Section 4. Special Development District No. 4, Cascade Village shall read as follows: Purpose Special Development District No. 4 is established to ensure comprehensive development and use of an area in a manner that will be harmonious with the general character of the Town, provide adequate open space and recreational amenities, and promote the objectives of the Town of Vail Comprehensive Plan. Special Development District No. 4 is created to ensure that the development density will be relatively low and suitable for the area and the vicinity in which it is situated, the development is regarded as complementary to the Town by the Town Council and.the Planning & Environmental Commission, and because there are significant aspects of the Special Development District which cannot be satisfied through the imposition of standard zoning districts on the area. Definitions For the purposes of this chapter, the following definitions shall apply: A. "Special attraction" shall be defined as a museum, seminar or research center or performing arts theater or cultural center. B. "Transient residential dwelling unit or restricted dwelling unit" shall be defined as a dwelling unit located in a multi-family dwelling that is managed as a short term rental in 2 Ordinance 14,Series of 1999 which all such units are operated under a single management providing the occupants thereof customary hotel services and facilities. A short term rental shall be deemed to be a rental for a period of time not to exceed 31 days. Each unit shall not exceed 645 square feet of GRFA which shall include a kitchen having a maximum of 35 square feet. The kitchen shall be designed so that it may be locked and separated from the rest of the unit in a closet. A transient dwelling unit shall be accessible from common corridors, walks,:or . balconies without passing through another accommodation unit, dwelling unit, or a transient residential dwelling unit. Should such units be developed as condominiums, they shall be restricted as set forth in Section 13-7 Condominiums and Condominium Conversions, Subdivision Regulations. The unit shall not be used as a permanent residence. Fractional fee ownership shall not be allowed to be applied to transient dwelling units. For the purposes of determining allowable density per acre, transient residential dwelling units shall be counted as one half of a dwelling unit. The transient residential dwelling unit parking requirement shall be 0.4 space per unit plus 0.1 space per each 100 square feet of GRFA with a maximum of 1.0 space per unit. Established A. . Special Development District No. 4 is established for the development on a parcel of land comprising 97.955 acres as more particularly described in the attached Exhibit A. Special Development District No. 4 and the 97.955 acres may be referred to as "SDD No. 4. B. The district shall consist of four separate development areas, as identified in this ordinance consisting of the following approximate sizes: Area Known As Development Area Acreage Cascade Village A 17.955 Coldstream Condominiums B 4.000 Glen Lyon Primary/Secondary and Single Family Lots C 9.100 Glen Lyon Commercial Site D 1.800 Dedicated Open Space 40.400 Roads 4.700 TOTAL 97.955 3 Ordinance 14,Series of 1999 Development Plan--Required--Approval Procedure Each development area with the exception of Development Areas A and D shall be subject to a single development plan. Development Area A shall be allowed to have two development plans for the Cascade Club site as approved by the Town Council. The Waterford and Cornerstone sites shall be allowed one development plan each. Development Area D shall be allowed to develop per the approved has+wg development plans as approved by the Town Council. The developer shall have the right to proceed with the development plans or scenarios as defined in the development statistics section of this ordinance. Amendments to SDD No. 4 shall comply Section 12-9A of the Municipal Code. Permitted Uses A. Area A. Cascade Village 1. First floor commercial uses shall be limited to uses listed in Section 12-713- 3, (Commercial Core 1), of the Municipal Code. The "first floor" or "street level" shall be defined as that floor of the building that is located at grade or street level; 2. All other floor levels besides first floor street level may include retail, theater, restaurant, and office except that no professional or business office shall be located on street level or first floor (as defined above) unless it is clearly accessory to a lodge or educational institution except for an office space having a maximum square footage of 925 square feet located on the first floor on the northwest corner of the Plaza Conference Center building; 3. Lodge; 4. Multi-family dwelling; 5. Single Family dwelling; 6. Primary/Secondary dwelling; 7. Transient residential dwelling unit; 8. Employee dwelling as defined in Section 12-13 of the Municipal Code; 9. Cascade Club addition of a lap pool or gymnasium. 4 Ordinance 14,Series of 1999 B. Area B, Coldstream Condominiums 1. Two-family dwelling; 2. Multi-family dwelling. C. Area C, Glen Lyon Primary/Secondary and Single-Family Lots 1. Single family dwelling; 2. Two-family dwelling. 3. Type II Employee Housing Unit (EHU) per Chapter 12-13, of the Municipal Code. D. Area D. Glen Lyon Commercial Site 1. Business and professional offices; 2. Employee dwelling as defined in Section 12-13 of the Municipal Code. Conditional Uses Conditional uses shall be reviewed per the procedures as outlined in Chapter 12-16 of the Town of Vail Zoning Regulations. A. Area A, Cascade Village 1. Cascade Club addition of a wellness center not to exceed 4,500 square feet. 2. Fractional fee ownership as defined in the Town of Vail Municipal Code, Section 12-2 shall be a conditional use for dwelling units in the Westhaven multi-family dwellings, as amended. Fractional fee ownership shall not be applied to restricted employee dwelling units or transient residential dwelling units. 3. Special attraction; 4. Ski lifts; 5. Public park and recreational facilities; 6. Major arcades with no frontage on any public way, street, walkway or mall area. 7. Transportation Business. 8. Temporary Use of the Tennis Facility for Conferences and Conventions B. Area B, Coldstream Condominiums 1. Public park and recreational facilities; 2. Ski lifts. 5 Ordinance 14,Series of 1999 C. Area C, Glen Lyon Primary/Secondary and Single-Family Lots 1. Public park and recreational facilities; 2. Ski lifts; D. Area D, Glen Lyon Commercial Site 1. Micro-brewery as defined in Town of Vail Municipal code, Chapter 12-2. Accessory Uses A. Area A. Cascade Village 1. Minor arcade. 2. Home occupations, subject to issuance of a home occupation permit in accordance with the provisions of Title 12, Zoning Regulations, Town of Vail Municipal Code. 3. Attached garages or carports, private greenhouses, swimming pools, tennis courts, patios, or other recreational facilities customarily incidental to permitted residential uses. 4. Other uses customarily-incidental and accessory to permitted or conditional uses, and necessary for the operation thereof. B. Area B, Coldstream Condominiums 1. Home occupations, subject to issuance of a home occupation permit in accordance with the provisions of Title 12, Zoning Regulations, Town of Vail Municipal Code. 2. Attached garages or carports, private greenhouses, swimming pools, tennis courts, patios, or other recreational facilities customarily incidental to permitted residential uses. Other uses customarily incidental and accessory to permitted or conditional uses, and necessary for the operation thereof. C. Area C, Glen Lyon Primary/Secondary and Single-Family Lots 1. Home occupations, subject to issuance of a home occupation permit in accordance with the provisions of Title 12, Zoning Regulations, Town of Vail Municipal Code. 6 Ordinance 14,Series of 1999 2. Attached garages or carports, private greenhouses, swimming pools, tennis courts, patios, or other recreational facilities customarily incidental to permitted residential uses. 3. Other uses customarily incidental and accessory to permitted or conditional uses, and necessary for the operation thereof. D. Area D., Glen Lyon Commercial Site 1. Home occupations, subject to issuance of a home occupation permit in accordance with the provisions of Title 12, Zoning Regulations, Town of Vail Municipal Code. 2. Attached garages or carports, private greenhouses, swimming pools, tennis courts, patios, or other recreational facilities customarily incidental to permitted residential uses. 3. Other uses customarily incidental and accessory to permitted or conditional uses, and necessary for the operation thereof. 4. Minor arcade. Location of Business Activity A. All offices, businesses, and shall be operated and conducted entirely within a building, except for permitted unenclosed parking or loading areas, and the outdoor display of goods. B. The area to be used for outdoor display must be located directly in front of the establishment displaying the goods and entirely upon the establishment's own property. Sidewalks, building entrances and exits, driveways and streets shall not be obstructed by outdoor display. Density--Dwelling Units The number of dwelling units shall not exceed the following: A. Area A, Cascade Village In Area A, a minimum of three hundred fifty-two (352) accommodation or transient dwelling units and a maximum of ninety-four dwelling units for a total density of two hundred seventy (270) dwelling units. 7 Ordinance 14,Series of 1999 B. Area B, Coldstream Condominiums Sixty-five (65) dwelling units C. Area C, Glen Lyon Primary/Secondary and Single-Family Lots One-hundred four (104) dwelling units. D. Area D; Glen Lyon Commercial Site Three dwelling uRits, two of whirsh shall be employee dwelling ~Rft -a.& No dwelling units shall be allowed with the exception of employee housing units as defined in Chapter 12-13 of the Town Code. Density--Floor Area A. Area A, Cascade Village The gross residential floor area (GRFA) for all buildings shall not exceed 289,145 square feet. B. Area B, Coldstream Condominiums Sixty-five thousand square feet (65,000 sq. ft.) GRFA. C. Area C, Glen Lyon Primary/Secondary and Single-Family Lots GRFA shall be calculated for each lot per Section 12-6D-8 (Density Control) for the Primary/Secondary district of the Town of Vail municipal code. D. Area D, Glen Lyon Commercial Site The development plan f9F this aFea has e*PiFed. See QFdiRanGe No. 9, SeFies GRFA for employee housing units shall be as approved on the development however, the GRFA shall be at least 1,865 sq. ft. Commercial Square Footage A. Area A, Cascade Village Area A shall not exceed 35,698 square feet of commercial area. 8 Ordinance 14,Series of 1999 B. Area D, Glen Lyon Commercial Site aquiFeMeRtIS. The gross floor area shall not exceed 35, 741 sg ft. of net (leaseable) floor area. Development Statistics for Area A. Cascade Village, and Area D, Glen Lyon = Commercial Site CHART 1: Area A Completed Projects Retail/ Square On-Site Cascade Structure Aus DUs GRFA Commercial Foot Parking Parking MILLRACE 1 16 20,000 20 0.00 MILLRACE II 14 17,534 25 0.00 MILLRACE !III 3 MILLRACE IV 6 10,450 19 0.00 (COSGRIFF)"' WESTI N 148 55,457 0.00 115 Alfredo-s 104 Seats Cafe 74 Seats Little Shop 1,250 Pepi Sports 2,491 W & H Smith, Vaurnot 900 CMC BUILDING Cascade Wing 8 15,870 0.00 16 Clancy-s 1,600 0.00 13.3 Theater 4,220 28 College Classrooms 0.00 40 College Office 0.00 4 Theater/Meeting Room 2J 1,387 0.00 11.5 9 Ordinance 14,Series of 1999 TERRACE WING Rooms 120 58,069 0.00 105 Retail 5,856 0.00 20 PLAZA 1 Rooms 20 7,205 0.00 16 Retail 1,099 0.00 4 PLAZA II Conference 0.00 35 Retail 925 0.00 3 CASCADE CLUB Retail 300 0.00 1 Bar & Restaurant 252 0.00 3.5 Office in CIVIC 828 0.00 3 Wellness Center 1,386 0.00 7 Office in Club 420 0.00 1.4 cf ' WOW. LIFTSIDE (WATERFORD) Units 27 56 Employee Units 2 1,100 2 TOTALS 27 47,500 58 A6Z Cascade Club Addition Wellness Center 4,500 22,5 Plaza Office" a 925 7 10 Ordinance 14,Series of 1999 TOTALS 288 AU 76 DU 239,680 24,598 129 449.9 (includes 2 EHUS) "Plaza space has already been counted for a retail parking requirement. The new parking requirement is based on the difference between the retail and office parking requirements. "'For the purposes of calculating GRFA for the Cosgriff parcel (Millrace IV), no credits shall be given except for 300 s.f. to be allowed for each enclosed parking space. CHART 2: AREA A REQUIRED PARKING Parking for Completed Projects per Chart 1 Parking Spaces in 461.9 Cascade Parking Structure Less 17.5% Mixed-Use Credit -80.8 Total Required Parking at Build-Out of Area A in Cascade Structure 381.1 Existing Parking in Cascade Structure 421.0 Required Parking in Cascade Structure at Build-Out of Area A With 17.5% mixed-use credit 381.1 Development Plans Site specific development plans are approved for Area A and Area D. The development plans for Area A are comprised of those plans submitted by Vail Ventures, Ltd. and other developers. The development plans for Area D are comprised of those plans submitted by the Glen Lyon Office Building Partnership. The following documents comprise the development plan for the SDD as a whole, Waterford, Cornerstone, Cascade Club Addition Scenario 1 and 2, Millrace IV, and Area D-Glen Lyon Commercial Site and is not all inclusive: 1. Waterford, Sheet #L-2, dated 11-12-92, Landscape Plan, Dennis Anderson. 2. Waterford, Sheet #1.1, dated 11-13-92, Site/Grading Plan Gwathmey, Pratt, Schultz. 3. Waterford, Sheet #2.1, dated 11-13-92, Plan Level 38/43' 3", Gwathmey, Pratt, Schultz. 11 Ordinance 14,Series of 1999 4. Waterford, Sheet #2.2, dated 11-13-92, Plan Level 48'-6"/53'-0", Gwathmey, Pratt, Schultz. 5. Waterford, Sheet #2.3, dated 11-13-92 Plan Level 59'-0:/64'-3" by Gwathmey, Pratt, Schultz. 6. Waterford, Sheet #2.4, dated 11-4-92, Plan Level 69'-6"/74'-9", Gwathmey, Pratt, Schultz. 7. Waterford, Sheet #2.5, dated 11-13-92, Plan Level 80'-0"/85'-3" Gwathmey, Pratt, Schultz. 8. Waterford, Sheet #2.6, dated 11-13-92, Plan Level 90'-6" Gwathmey, Pratt, Schultz. 9. Waterford, Sheet #2.7, dated 11-13-92, Plan Level 101'-0" Gwathmey, Pratt, Schultz. 10. Waterford, Sheet #2.8, dated 11-13-92, Plan Level 111'-6" Gwathmey, Pratt, Schultz. 11. Waterford, Sheet #2.9, dated 11-13-92, Plan Level 122'-0" Gwathmey, Pratt, Schultz. 12. Waterford, Sheet #2.10, dated 12-14-92, Roof Plan All Levels Gwathmey, Pratt, Schultz. 13. Waterford, Sheet #3.1, dated 11-13-92, Elevations Gwathmey, Pratt, Schultz. 14. Waterford, Sheet #3.2, dated 11-13-92, Elevations, Gwathmey, Pratt, Schultz. 15. Waterford, Sheet #4.1, dated 11-4-92, Sections Gwathmey, Pratt, Schultz. 16. Waterford, Sheet #4.2, dated 11-4-92, Sections, Gwathmey, Pratt, .Schultz. 17. Waterford, Sheet #4.3, dated 11-4-92, Sections, Gwathmey, Pratt, Schultz. 18. Waterford, Sheet #9.1, dated 10-20-92, Unit Plans Gwathmey, Pratt, Schultz. 19. Waterford, Sheet #9.2, dated 10-20-92, Unit Plans, Gwathmey, Pratt, Schultz. 20. Waterford, Sheet #9.3, dated 10-20-92, Unit Plans Gwathmey, Pratt, Schultz. 21. Waterford, Sheet #9.4, dated 10-20-92, Unit Plans, Gwathmey, Pratt, Schultz. 22. Waterford, Sheet #9.5, dated 10-20-92, Unit Plans Gwathmey, Pratt, Schultz. 23. Cascade Club Addition Site Plan, Roma, 10/10/88. 24. Cascade Club Floor Plan, Roma, 10/10/88. 25. Millrace III, Sheet #1, dated 5/6/93, Site Plan, Steven James Riden. 26. Millrace III, Sheet #2, dated 4/13/93, Floor Plans for Single Family Residence, Steven James Riden. 27. Millrace III, Sheet #3, dated 5/6/93, Elevations for Single Family Residence, Steven James Riden. 28. Millrace III, Sheets #4 and #5, dated 3/20/93, Floor Plans for Duplex Building, Steven James Riden. 29. Millrace III, Sheets #6 and #7, dated 5/6/93, Elevations for Duplex Building, Steven James Riden. 30. Millrace III, Sheet L1, dated 5/6/93, Site/Landscape Plan, Steven James Riden. 12 Ordinance 14,Series of 1999 31. Millrace IV, Scenario I, a/k/a Cosgriff Parcel, Site Plan, Arnold Gwathmey Pratt, 10/28/91. 32. Millrace IV, Scenario I, a/k/a Cosgriff Parcel, Elevations Arnold Gwathmey Pratt, 10/22/91. 33. Millrace IV, Scenario I, a/k/a Cosgriff Parcel, Floor Plans Arnold Gwathmey Pratt, 10/23/91. 34. Millrace IV, Scenario I, a/k/a Cosgriff Parcel, Landscape Plan, Dennis Anderson Associates. 35. Cosgriff Parcel, Survey, Alpine Engineering, Inc., 10/31/91 stamped. 36. Survey, a part of Cascade Village, Eagle Valley Engineering, Leland Lechner, 6/8/87. 37. Site Coverage Analysis, Eagle Valley Engineering, 10/10/88. 38. Cascade Village Special Development District Amendment and Environmental' Impact Report: Peter Jamar Associates, Inc., revised 11/22/88. 39. Topographic Map, Inter-Mountain Engineering, Ltd, 12/1/94 40. Improvement Location Certificate, Eagle Valley Surveying, Inc., 3/2/92 41. Site Plan, SL-1, R.G. Clark & Associates, 3/26/99 42. Site Grading Plan, SL-2, R.G. Clark & Associates, 3/26/99 43. Landscape Plan, SL-3, R.G. Clark & Associates, 3/26/99 44. Southeast Elevation, R.G. Clark & Associates, 3/26/99 • 45. Northwest, Northeast, & Southwest Elevation, R.G. Clark & Associates, 3/26/99 46. Sections & Details, R.G. Clark & Associates, 3/26/99 47. Parking Level Plan, R.G. Clark & Associates, 3/26/99 48. First Floor Plan,. R.G. Clark & Associates, 3/26/99 49. Second Floor Plan, R.G. Clark & Associates, 3/26/99 50. Third Floor Plan, R.G. Clark & Associates, 3/26/99 51. Fourth Floor Plan, R.G. Clark & Associates, 3/26/99 52. Off-site Improvement Plan, R.G. Clark & Associates, 3/26/99 53. Roof-Top Mechanical Plan, R.G. Clark & Associates, 3/26/99 * A maximum of 1000 sq. ft. of common area, in addition to the approved plans, may be added to the Waterford project to allow for compliance with the Uniform Building Code, Uniform Fire Code and American Disabilities Act. The staff shall review all such additions to ensure that they are required by such codes. Area C, Glen Lyon Primary/Secondary and Single Family Lots 1. Building Envelopes for Lots 39-1 and 39-2 per sheet, L-1, prepared by Design Workshop, Inc., dated 11-9-98. 13 Ordinance 14,Series of 1999 Area D, Glen Lyon Commercial Site Glen Lyon Office Building Development The Resort Design Collaborative International, Sheets Al - A5 2 dated 3/15/99 as may be amended by the Design Review Board. Development Standards The development standards set out herein are approved by the Town Council. These standards shall be incorporated into the approved development plan pertinent to each development area to protect the integrity of the development of SDD No. 4. They are minimum development standards and shall apply unless more restrictive standards are incorporated in the approved development plan which is adopted by the Town Council. Setbacks A. Area A, Cascade Village Required setbacks shall be as indicated in each development plan with a minimum setback on the periphery of the property of not less than twenty feet, with the exception that the setback requirement adjacent to the existing Cascade parking structure/athletic club building shall be two feet as approved on February 8, 1982, by the Planning and Environmental Commission. All buildings shall maintain a 50 foot stream setback from Gore Creek. The Waterford building shall maintain a minimum 20 foot setback from the north edge of the recreational path along Gore Creek. B. Area B, Coldstream Condominiums 'Required setbacks shall be as indicated on the development plan. C. Area C, Glen Lyon Primary/Secondary and Single-Family Lots Required setbacks shall be governed by Section 12-6D-7 of the Primary/Secondary zone district of the Town of Vail Municipal Code. For single-family Lots 39-1 and 39-2, development shall occur per the approved building envelopes and is subject to the following: All future development will be restricted to the area within the building envelopes. The only development permitted outside the building envelopes shall be landscaping, driveways (access bridge) and retaining walls associated with driveway construction. At-grade patios (those within 5' of existing or finished grade) will be permitted to project beyond the building envelopes not more than ten feet (10') nor more than one-half (2) the distance between the building envelope and the property line, or may project not more than five feet (6) nor more than one-fourth (3) the minimum required dimension between buildings. D. Area D. Glen Lyon Commercial Site Required setbacks shall be as indicated on the approved development plans. 14 Ordinance 14,Series of 1999 Height A. For the purposes of SDD No. 4 calculations of height, height shall mean the distance measured vertically from the existing grade or finished grade (whichever is more restrictive), at any given point to the top of a flat roof, or mansard roof, or to the highest ridge line of a sloping roof unless otherwise specified in approved development plan drawings. B. Area A, Cascade Village 1. The maximum height for the Westin Hotel, CMC Learning Center, Terrace Wing, Plaza Conference Building and Cascade Parking Structure/Athletic Club is 71 feet. 2. Cornerstone Building: Maximum height of 71 feet. 3. Waterford Building: Maximum height of feet as measured from finished grade to any portion of the roof along the north elevation shall be 55' (South Frontage Road), 56' along the west elevation Westhaven Drive, and 65 feet along the south and east elevation as measured from finished grade. 4. Westhaven Building: A maximum of 55 feet. 5. Millrace III: A maximum of 36 feet. 6. Millrace IV: A maximum of 36 feet. 7. Cascade Club Addition: A maximum of 26 feet. 8. Cascade Entry Tower: A maximum of 36 feet. 9. The remainder of buildings in Area A shall have a maximum height of 48 feet. C. Area B. Coldstream Condominiums The maximum height shall be 48 feet. D. Area C. Glen Lyon Primary/Secondary and Single-Family Lots The maximum height shall be 33 feet for a sloping roof and 30 feet for a flat or mansard roof. E. Area D. Glen Lyon Commercial Site 51% of the F09f shall have a height betwe8R 32 and 40 feet. 0 aFea shall have a height URdeF 32 feet. OR the peFimeteF of the building f9F AFea4), e highest PGiRt Of the Fe . Development plan drawings shall constitute the height allowances for Area D. Site Coverage Areas A & B: No more than 35% of the total site area shall be covered by buildings, provided, if any portion of the area is developed as an institutional or educational center, 45% of the area may be covered unless otherwise indicated on the site specific development plans. 15 Ordinance 14,Series of 1999 Area C: - No more than 25% of the total site area shall be covered by buildings, unless the more restrictive standards of Chapter 12-21 of the Vail Municipal Code apply. Area D: No more than 37°6 30%of the total site area shall be covered by buildings and the parking structure, as indicated on the approved development plans. Landscaping At least the following percentages of the total development area shall be landscaped as provided in the development plan. This shall include retention of natural landscape, if appropriate. Areas A and B, fifty percent (50%), and in Areas C and D, sixty percent (60%), of the area shall be landscaped unless otherwise indicated on the site specific development plans. Parking and Loading A. Area A, Cascade Village 1. Off-street parking shall be provided in accordance with Chapter 12-10, except that 75% of the required parking in Area A shall be located within a parking structure or buildings with the exception of Millrace IV, Scenario I, where 66.6% and the Westhaven Club & Lodge, where 71 % of required parking shall be enclosed in a building. 2. There shall be a total of 421 spaces in the main Cascade Club parking structure. A 17.5 percent mixed-use credit per the Town of Vail parking code, has been applied to the total number of required parking spaces in the Cascade structure. 3. There shall be a total of 58 on-site parking spaces on the Waterford building site with a minimum of 75% of the required space located below grade. No mixed use credit shall be applied to this site. 4. There shall be a minimum of 93 enclosed parking spaces located within the Cornerstone building with 37 of the required spaces available to the public for short-term parking. No mixed use credit has been applied to this lot. 5. The third floor of the Cascade parking structure shall not be used to meet any parking requirements for accommodation units, transient residential dwelling units, employee dwelling units or dwelling units. 6. Phasing: All required parking for Cornerstone and Waterford shall be located on their respective sites. All required parking for the Cascade Club Wellness Center Addition Scenario 1 shall be provided in the Cascade parking structure. 7. Seventy-five percent of the required parking shall be located within the main building or buildings and hidden from public view from adjoining properties within a landscaped berm for Millrace 111. 16 Ordinance 14,Series of 1999 8. All loading and delivery shall be* located within buildings or as approved in the development plan. B. Area'B. Coldstream Condominiums Fifty percent of the required parking shall be located within the main building or buildings and hidden from public view from adjoining properties within a landscaped berm. C. Area C, Glen Lyon Primary/Secondary and Single-Family Lots Off-street parking shall be provided in accordance with Chapter 12-10 of the Municipal Code. D. Area D, Glen Lyon Commercial Site 1. Ai;aly6is Wpdate, dated jaRuaFy 16, 1990, both writteR by MF. David I=eal;y. This site shall have a minimum of 143 parking spaces 2. No loading or delivery of goods shall be allowed on the public right-of-way along the South Frontage Road adjacent to the Area D development. length of 22 feet. Recreation Amenities Tax Assessed The recreational amenities tax due for the development within SDD No. 4 under Chapter 3.20 shall be assessed at a rate not to exceed twenty-five cents per square foot of the floor area in Development Area A; and at a rate not to exceed fifty cents per square foot of GRFA in Development Area B; and at a rate not to exceed fifteen cents per square foot of GRFA in Development Area C; and at a rate not to exceed seventy-five cents per square foot of floor area in Development Area D; and shall be paid in conjunction with each construction phase prior to the issuance of building permits. Conservation and Pollution Controls A. The developer's drainage plan shall include a provision for prevention of pollution from surface runoff. B. The developer shall include in the building construction, energy and water conservation controls as general technology exists at the time of construction. C. The number of fireplaces permitted shall be as set forth in the Town of Vail Municipal as amended. 17 Ordinance 14,Series of 1999 D. If fireplaces are provided within the development, they must be heat efficient through the use of glass enclosures and heat circulating devices as technology exists at the time of development. E. All water features within Development Area A shall have overflow storm drains per the recommendation of the Environmental Impact Report by Jamar Associates on Page 34. F. All parking structures shall have pollution control devices to prevent oil and dirt from draining into Gore Creek. egth. I G. All trash compactors and trash storage areas shall be completely enclosed within Special Development District 4. d H. Protective measures shall be used during construction to prevent soil erosion into Gore Creek, particularly when construction occurs in Areas A and D. K. The two employee dwelling units an AFGa D shall only be al!Gwed tG have Additional Amenities and Approval Agreements for Special Development District No. 4. A. The developer shall provide or work with the Town to provide adequate private transportation services to the owners and guests so as to transport them from the development to the Village Core area and Lionshead area as outlined in the approved development plan. B. Area A, Cascade Village 1. The developer shall construct a sidewalk that begins at the entrance to the Cascade Club along Westhaven Drive and extends to the west in front of the Westhaven building to connect with the recreational path to Donovan Park. The walk shall be constructed when a building permit is requested for the Westhaven Club & Lodge. The sidewalk shall be part of the building permit plans. The sidewalk shall be constructed subsequent to the issuance of a building permit and prior to the issuance of a temporary certificate of occupancy for Westhaven Club & Lodge. 2. The developer shall provide 100-year floodplain information for the area adjacent to the Waterford and Cornerstone buildings to the Town of Vail Community Development Department before building permits are released for either project. 18 Ordinance,14,Series of 1999 3. Cornerstone The development plan for this area has expired. See Ordinance No. 8, Series of 1998 for previous requirements. C. Area D, Glen Lyon Commercial Site. 1. The owner/applicant shall ensure that the utilities to this site are all placed underground for the entire length of the site prior to the issuance of a Temporary Certificate of Occupancy for the development. 2. The owner/applicant shall be required to provide roadway improvements in accordance with the approved plans. Prior to the issuance of a building permit the applicant shall obtain approval by the Town of detailed civil engineering drawings for all proposed improvements including drainage improvements 3. The owner/applicant shall deed restrict two Type III Employee Housing Units in accordance with the Zoning Regulations prior to obtaining a temporary or final certificate of occupancy on the project 4. The owner/applicant shall record an easement for the existing bike path on the west end of the property prior to obtaining a temporary or final certificate of occupancy on the project. 5. The building plans rooftop mechanical plans landscape plan tree protection plans, and dumpster enclosure details shall be reviewed and approved by the DRB. 6. The owner/applicant shall mitigate the trees being removed by the development. The DRB shall determine the ratio of mitigation A substantial vegetative buffer shall be established along the north elevation of the building 7. Lower the eve line of the roof over the center building form 8. Move either the employee housing units to improve the indoor/outdoor . access or improve the access to these units to make them easier to access by occupants. 9. Add a significant gutter system to the roof which ties into the drainage system for the site. 10. Provide a commitment to provide significant trees prior to being reviewed by the Town Council. 11. Provide a pedestrian scale element at the front entry (i.e., porte cochere)12. Make improvements to breakup the overall facade of the south elevation 13. In the drainage plans provide adequate drainage for snow melt from surface parking area to prevent draining directly into creek Employee Housing The development of SDD No. 4 will have impacts on available employee housing within the Upper Eagle Valley area. In order to help meet this additional employee housing need, the developer(s) of Areas A and D shall provide employee housing on site. The developer(s) of Area A shall build a minimum of 21 employee dwelling units within Area A Westhaven Club & Lodge building (Ruins), 3 within the Cornerstone Building and 2 19 Ordinance 14,Series of 1999 c within the Liftside (Waterford Building). Each employee dwelling unit in the Westhaven Club & Lodge building (Ruins) shall be deed restricted as a Type III EHU. Said deed- restriction shall be executed and recorded with the Eagle County Clerk & Recorder's Office prior to the issuance of a temporary certificate of occupancy. Each employee unit in the Cornerstone Building shall have a minimum square footage of 600 square feet. There shall be a total of 2 employee dwelling units in the Waterford Building. One shall be a minimum of 300 square feet and the other a minimum of 800 square feet. The developer of Area D shall build 2 Type III employee dwelling units in the Area D east building POF the aPPFGYed PIaR fGF the East Building. in AFea D GFie employee dwelling unit shall have a MiRimum GRFA of 796 squaFe feet and tl*G ser.GRd employee dwelling unit shall have -a minimilumil Q-RFA Gf 900 squaFe feet.-.. The GRFA for these employee housing units shall not be less than 1,865 sg ft The GRFA and number of employee units shall not be counted toward allowable density or GRFA for SDD No. 4. All Employee Housing Units shall be deed restricted per Chapter 12-13, as amended, of the Town Code Vail MURiGipa4 Code prior to issuance of building permits for the respective project. In Area C, Lots 39-1 and 39-2, shall be required to provide a Type II, Employee Housing Unit (EHU) per Chapter 12-13 of the Zoning Regulations of at least 500 sq. ft. each, on each lot. These lots shall not be entitled to the 500 sq. ft. of additional GRFA. The 500 sq. ft. shall be included in the allowable GRFA on these lots. Each lot shall also be entitled to 300 sq. ft. of garage area credit for the employee housing unit, in addition to the 600 sq. ft. garage area credit allowed per residence. The driveway width of 12 is allowed to remain (no increase in driveway width is required) for all allowed/required dwelling units and employee housing units on these lots. Time Requirements SDD No. 4 shall be governed by the procedures outlined in Section 12-9A of the Town of Vail Municipal Code, unless such time requirement is amended herein Westhaven Club & Lodge Conditions of Approval 1. That prior to issuance of a building permit, the applicant submit a detailed contractor's cost estimate identifying the costs necessary to relocate the existing overhead utility line along the applicant's north property line underground, and that the applicant establish a financial bond with the Town of Vail in the sum of 125% of the said relocating costs to insure the undergrounding of the utility line. 2. That the applicant regrade and revegetate the knoll located at the northwest corner of the development site at the time of the final grading of the Westhaven Club & 20 Ordinance 14,Series of 1999 I, Y Lodge. Due to the exposure and aspect of the hillside, the knoll shall be regrading to slopes not exceeding 3:1. The regrading shall be reviewed and approved by the Town Engineer and said regrading shall be completed prior to the issuance of a Temporary Certificate of Occupancy 3.. That the applicant provide Type III Employee Housing Unit deed-restrictions , which comply with the Town of Vail Employee Housing Requirements (Title 12, Chapter 13, of the Town of Vail Municipal Code) for each of the 21 employee housing units, and that said deed-restricted housing be made available for occupancy, and that the deed restrictions be recorded at the Office of the Eagle County Clerk & Recorder, prior to requesting a Temporary Certificate of Occupancy for the Westhaven Club & Lodge. 4. That the applicant submit detailed civil engineering drawings of the required off- site improvements (street lights, drainage, curb and gutter, sidewalks, grading, etc.) to the Town of Vail Public Works Department for review and approval prior to the issuance of a building permit. 5. That the applicant record a twenty foot (20') wide pedestrian/bike easement for that portion of pedestrian/bike path traversing the applicant's property and as identified on the Topographic Map prepared by Intermountain Engineering Ltd., dated 12/22/94, and that said easement be recorded at the Office of the Eagle County Clerk & Recorder, prior to the issuance of a building permit. The exact location and language of the easement shall be reviewed and approved.by the Town Attorney and Town Engineer prior to recordation. 6. That the applicant provide written documentation from the Public Service Company granting approval of the construction of the Westhaven Club & Lodge in the location identified on the site plan relative to the high pressure gas line. Written approval shall be granted prior to the issuance of a building permit. 7. That the applicant record an access easement along the east property line for that portion of the driveway and access and trash enclosure which encroaches upon the adjoining property and that said easement be recorded at the Office of the Eagle County Clerk Recorder. The exact location and language of the easement shall be reviewed and approved by the Town Attorney and Town Engineer prior to recordation. Recordation of said easement shall be prior to the issuance of a Temporary Certificate of Occupancy. 21 Ordinance 14,Series of 1999 f L 8. That the final landscape plan and architectural elevations be reviewed and approved by the Town of Vail Design Review Board, prior to the issuance of a building permit. 9. That the approval of this major amendment to Special Development District #4 shall become lapsed and void one year from the date of a second reading of an ordinance amending the district, and that should the approval lapse, the applicant shall be required to remove the "ruins" and restore and revegetate the site by no later than September 1, 2000. A bond providing financial security to ensure that said removal occurs shall be required following second reading of an amending ordinance. It shall be the applicant's responsibility to provide a cost estimate of the removal and restoration work. The bond shall be in the amount of a minimum of 125% of the removal and restoration of the site costs. The bond shall be in place within 45 days of second reading of this ordinance. If the bond is not in place with the 45 day time period, the approved development plan for the Westhaven Club & Lodge shall become null and avoid. 10. That the applicant revise and submit an amended site plan, landscape plan, and grading plan indicating improvements to the existing boulder retaining wall along the east side of the access driveway. Each of the plans shall be reviewed and approved by the Town staff and the Design Review Board. Section 5. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 6. The repeal or the repeal and re-enactment of any provisions of the Vail Municipal Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 7. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are hereby repealed to the extent only of such inconsistency. The 22 Ordinance 14,Series of 1999 Y repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, heretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 1St day of June, 1999, and a public hearing for second reading of this Ordinance set for the 15th day of June, 1999, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Robert E. Ford, Mayor ATTEST: Lorelei Donaldson, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 15th day of June, 1999. Robert E. Ford, Mayor ATTEST: Lorelei Donaldson, Town Clerk 23 Ordinance 14,Series of 1999 MEMORANDUM. TO: Planning and Environmental Commission FROM: Community Development Department DATE: May 10, 1999 SUBJECT: A final review of a major amendment to Special Development District No. 4 (Cascade Village), revising the Glen Lyon Office Building site (Area D), located at 1000 S. Frontage Road West/Lot 54, Glen Lyon Subdivision. Applicant: Glen Lyon Office Building Partnership, represented by Kurt Segerberg Planner: Dominic Mauriello 1. DESCRIPTION OF THE REQUEST The applicant is proposing to amend SDD #4, as it relates to the Glen Lyon Office Building property, Area D. The applicant is proposing to construct a 37,088 sq. ft. (gross) office building addition to the east of the existing building, a 3,270 sq. ft. modification to the existing building by adding hallways and an elevator, and two EHU's (1,127 sq. ft. and 738 sq. ft.). The resulting total leaseable area of the building is 35,741 sq. ft. which requires a total of 143 parking spaces. The new building is proposed to be constructed above two levels of a parking structure containing 127 parking spaces. The east end of the site will also contain a surface parking (with a level of parking below) of 24 parking spaces, for a total of 151 parking spaces. The proposal also includes aligning the entrance of the parking lot with that of the Vail Professional Building directly across the street and re-striping of the traffic lanes on the S. Frontage Road to accommodate turn lanes and bike lanes. The original Cascade Village SDD was approved in 1976 and has since been amended several times. The development plan approved in 1988 for this area included additional office space and a micro-brewery. On August 10, 1998, the PEC provided direction to the applicant to provide structured parking, substantially increase the square footage of office space, eliminate the proposed duplex development, and upgrade the architectural quality of the existing building. The Commission stated that adherence to the interior landscape provisions and the building height provisions of the previous approval could be varied. The Town Council gave very similar guidance to the applicant, at its September 1, 1998 meeting. Please refer to the Description of the Previous Approval and the Zoning Analysis for a comparison of the previous approval to the present proposal. 1 TOWN OFYAIL II. PROJECT PROS AND CONS Benefits • Provides a substantial increase in office space in the Town of Vail • Improves and redevelops an unsightly area and building in the Town of Vail • The project is an overall reduction in traffic impact from the previous approvals • Less of the site is utilized for development than previous approvals Negatives • The building is larger than the previous approvals • Project will add additional traffic to the South Frontage Road III. STAFF RECOMMENDATION The Community Development Department recommends approval of the project subject to the following finding: That the proposed major amendment to Special Development District #4 (Cascade Village) complies with the nine design criteria outlined in Section 12-9A-8 of the Town Code. Additionally, the applicant has demonstrated to the satisfaction of the Commission that any adverse effects of the requested deviations from the development standards of the previous approvals are outweighed by the public benefits provided. The recommendation of approval is also subject to the following conditions: 1. The owner/applicant shall ensure that the utilities to this site are all placed underground for the entire length of the site prior to the issuance of a Temporary Certificate of Occupancy for the development. 2. The owner/applicant shall be required to provide roadway improvements in accordance with the approved plans. Prior to the issuance of a building permit, the applicant shall obtain approval by the Town of detailed civil engineering drawings for all proposed improvements including drainage improvements. 3. The owner/applicant shall deed restrict two Type III, Employee Housing Units in accordance with the Zoning Regulations prior to obtaining a temporary or final certificate of occupancy on the project. 4. The owner/applicant shall record an easement for the existing bike path on the west end of the property prior to obtaining a temporary or final certificate of occupancy on the project. 5. The building plans, rooftop mechanical plans, landscape plan, tree protection plans, and dumpster enclosure details shall be reviewed and approved by the DRB. 6. The owner/applicant shall mitigate the trees being removed by the development. The DRB shall determine the ratio of mitigation. A substantial vegetative buffer shall be established along the north elevation of the building. 2 4 VI. DESCRIPTION OF PREVIOUS APPROVAL (1988) Staff has summarized the information for the Cascade Village SDD that pertains to Area D below: 1. Permitted Uses: Business and professional offices. Please note that other uses are also listed as allowed in the SDD. 2. Density - Dwelling Units: Three dwelling units were previously allowed, two of which were employee dwelling units. 3. GRFA: The GRFA for the EHU's were to be a minimum of 795 square feet and 900 square feet. These dwelling units shall be restricted as Type III EHU's. The free market unit was not to exceed 1,630 square feet. 4. Commercial Square Footage: Total office area for Area D was not to exceed 32,314 square feet. The existing building is 10,500 sq. ft. in leaseable area (14,000 sq. ft. gross area). 5. Setbacks: Setbacks were to be as indicated on the approved development plans, which are as follows: N: 2 feet S: 8 feet E: 30 feet W : 15 feet Gore Creek: 50 feet 6. Height: A maximum of 51 % of the roof was to have a height between 32 and 40 feet. A minimum of 49% of the roof area was to have a height under 32 feet. 7. Site Coverage: No more than -37% of the total site area was to be covered by buildings. 8. Landscaping: 60% of the area was to be landscaped. 9. Parking: A minimum of 100 spaces were to be located in the parking structure. Parking shall conform to Town of Vail parking requirements. Please note that there are other standards regarding parking tied specifically to the operation of the micro-brewery. 3 c V. ZONING ANALYSIS The development statistics for the proposed buildings in Area D are shown below (note that there is no underlying zoning in this SDD): Lot Area: 78,307.81 sq. ft. Standard Allowed by SDD (previously) Proposed Height: 51 % max. 40 feet 43'- 72' 49% max. 32 feet Setbacks: Per development plan: N: 2 feet N: 19' (existing) V new S: 8 feet S: 10' E: 30 feet E: 155' W: 15 feet W: 135' Stream Setback: 50 feet from centerline 55' Site Coverage: 37% or 28,974 sq. ft. 29% (22,700 sq. ft.) Landscaping: 60% or 46,985 sq. ft. 59.7% (46,757.81 sq. ft.) Parking: Per Vail regulations 143 req./ 155 provided Commercial Floor Area: (existing) 32,314 sq. ft. 35,741 sq. ft. total/leaseable 37,088 sq. ft. total/gross (14,000 sq. ft. gross) Density: 1 free market DU allowed 2 EHUs 2 EHUs required GRFA: DU -1,630 sq. ft. 0 sq. ft. EHU - 1,479 sq. ft. total min. 1,865 sq. ft. Loading and Delivery: 1 berth required 1 provided VI. DISCUSSION ISSUES 1. Building Height Building height is one aspect of the proposal that may exceed the development standards listed in the SDD. For the 1988 approval of the micro-brewery, building height standards were as follows: • Maximum of 51 % of the roof was allowed to range from 32 feet to 40 feet. • A minimum of 49% of the roof was required to be less than 32 feet. 4 The applicant is proposing a building that ranges from 43'- 72' in height at the direction of the PEC, DRB, and the Town Council. The previous direction given by the PEC and the Town Council was that the previous limitation could be varied for this project. 2. Architectural Character The applicant is proposing improvements to the existing building in order to create a consistent architecture across the site. The applicant has received positive feedback from the DRB on the proposal. Final DRB approval will be required. 3. Employee Housing The applicant is proposing this same quantity of employee housing units (2 EHU's) as was previously approved. The scale of the project and the type of use proposed will not generate as many employees as the previous approval, since that project included a micro-brewery and restaurant. The applicant has been working with the 2 EHU requirement for the past several years. The PEC gave the applicant the direction that due to the type of use being proposed and based on the direction the applicant has been working under for a number of years, that the proposal for 2 EHUs on the property seem fair. A recent study (June 1998) on Town of Vail businesses shows that professional offices in Vail, on average, operate with 5.86 employees per 1,000 sq. ft. of net leaseable floor area. With other SDD projects the Town Council has required that 30% of the demand generated be accommodated either on-site or off-site, in the form of deed restricted housing. The currently accepted standard for minimum square footage of housing required per person is 350 sq. ft. If we apply these numbers to this project we find the following: New Impact Only: ? 25,241 sq. ft. (net leaseable floor area) x 5.86 employees/1,000 sq. ft. _ 148 employees ? Employees to provide housing for = 148 x 30% = 44.4 employees ? Translates to 15,540 sq. ft. of housing 4. Utilities The previous approval for this site required that all utilities be placed underground. Staff continues to believe that this should be required and the applicant is proposing to underground these utilities. VII. REVIEW CRITERIA FOR THIS REQUEST Titlel 2, Chapter 9 of the Town Code provides for the establishment of Special Development Districts in the Town of Vail. According to Section 12-9A-1, the purpose of a Special Development District is: To encourage flexibility and creativity in the development of land, in order to promote its most appropriate use; to improve the design character and quality of the new development within the Town; to facilitate the adequate 5 and economical provision of streets and utilities; to preserve the natural and scenic features of open space areas;-and to further the overall goals of the community as stated in the Vail Comprehensive Plan. An approved development plan for a Special Development District, in conjunction with the properties underlying zone district, shall establish the requirements for guiding development and uses of property included in the Special Development District. The Town Code provides nine design criteria, which shall be used as the principal criteria in evaluating the merits of the proposed Special Development District. It shall be the burden of the applicant to demonstrate that submittal material and the proposed development plan comply with each of the following standards, or demonstrate that one or more of them is not applicable, or that a practical solution consistent with the public interest has been achieved. A. Design compatibility and sensitivity to the immediate environment, neighborhood and adjacent properties relative to architectural design, scale, bulk, building height, buffer zones, identity, character, visual integrity and orientation. The proposed design of the building is of an architectural style consistent and compatible with other structures in the area. The DRB has reviewed the proposal on two occasions and, with revisions, has given the project a conceptual approval. The proposal was revised to place development over structured parking on the site and thus eliminate new development on the west end of the site. This concentrates development to the east half of the site where the existing parking lot is located. The building will be quite larger in scale than the buildings that exist in the area or across the street. However, due to the extreme grade change from the road to the creek and due to the presence of the steep hillside behind, the project will not appear as dominent as it might on other sites. The presence of additional height will have little impact on adjacent uses due to the amount of setback being proposed or open space surrounding the lot. Additionally, there will be limited front setback for the project along the road frontage, however, the right-of-way in this area is 125'+ wide and therefore will not have adverse impacts on development across the street or on vehicular or pedestrian movement. Staff believes that the proposed building is appropriate for the area and compatible with the surroundings. Existing Building - North Elevation 6 is ii'f.?? ri - 25'+ o t f-w o a Y' f... D ..l:v P 'iii, ~:ti;:;.'•:;::;::;;:;:;$'%.;:%;.: B. Uses, activity and density which provide a compatible, efficient and workable relationship with surrounding uses and activity. The proposed use is an office building with two on-site employee dwelling units. This area is characterized by commercial, office and heavy service uses serving mostly the permanent population of the Town with some uses also serving the guest. The proposed uses are compatible with existing and potential uses and activities in the area. C. Compliance with parking and loading requirements as outlined in Title 12, Chapter 10, of the Town Code. The proposed development provides all of the required parking for the existing and proposed uses on the site in a structured parking lot. Due to the office type of use and in accordance with the loading and delivery requirements for office uses, one loading berth has been provided in addition to extra parking spaces on the site for van size delivery trucks. D. Conformity with the applicable elements of the Vail Comprehensive Plan, Town policies and Urban Design Plan. Vail Land Use Plan The goals contained in the Vail Land Use Plan are to be used as the Town's policy guidelines during the review process of establishing or amending Special Development Districts. Staff has reviewed the Vail Land Use Plan and believes the following policies are relevant to the review of this proposal: 1. General Growth/Development 1.1 Vail should continue to grow in a controlled environment, maintaining a 7 balance between residential, commercial and recreational uses to serve both the visitor and the permanent resident. 1.2 The quality of the environment including air, water, and other natural resources should be protected as the Town grows. 1.3 The quality of development should be maintained and upgraded whenever possible. 1.5 Commercial strip development of the Valley should be avoided. 1.12 Vail should accommodate most of the additional growth in existing developed areas (infill). 3. Commercial 3.4 Commercial growth should be concentrated in existing commercial areas to accommodate both local and visitor needs. 4. Residential 5.3 Affordable employee housing should be made available through private efforts, assisted by limited incentives, provided by the Town of Vail, with appropriate restrictions. 5.4 Residential growth should keep pace with the market place demands for a full range of housing types. 5.5 The existing employee housing base should be preserved and upgraded. Additional employee housing needs should be accommodated at varied sites throughout the community. E.. Identification and mitigation of natural and/or geologic hazards that affect the property on which the special development district is proposed. The proposed development is concentrated to the area of the site that is currently disturbed with parking areas. The proposal will remedy some existing drainage issues affecting the site. There are several large evergreen trees on the property that will be impacted by the development. The DRB will be required to review the landscape plan in order to provide proper mitigation and protection for trees impacted by the development. Additionally, the applicant has provided an environmental impact report and a drainage study for the proposed development and those reports shall be made part of any approval. There are no geologic hazards affecting the site. 8 -XXXX Existing parking lot on east end of site - - - F. Site plan, building design and location and open space provisions designed to produce a functional development responsive and sensitive to natural features, vegetation and overall aesthetic quality of the community. As stated previously, the proposal provides for adequate open spaces and buffering of the project from adjacent uses. Staff believes that there should be large scale vegetation provided along the north elevation of the building to help soften the scale of the building and provide adequate buffering in an area with little landscaping opportunity. The DRB will be responsible for ensuring an adequate landscape plan. G. A circulation system designed for both vehicles and pedestrians addressing on and off-site traffic circulation. The on-site vehicular circulation will be mostly accommodated in two levels of structured parking with two access points from the frontage road. The pedestrian circulation will also be primarily within the parking structure or along the front of the building on a path provided by the applicant. Per Town Regulations, the applicant is required to ensure snow removal from this path. 9 Existing Bike Path West End Open Area nr~Y,iiii:: r':•: 'A::'F -j: v'. :vrr: n; ..C-i:i ~::i,:.;::.-.;:.::::,.; ,",may.':;..<:~, ^r:~%4??9?~. p yD Kv.. u nw rl ~Nb,3o'~n°°g7S , 1 :i:: ~[r'~:'`q,.::. MWA .0ee5• ' _ i i A I04 Ab' ~ h : -0y Y.• - - •Y/ is H. Functional and aesthetic landscaping and open space in order to optimize and preserve natural features, recreation, views and functions. See discussion under A, B, and F above. 1. Phasing plan or subdivision plan that will maintain a workable, functional and efficient relationship throughout the development of the special development district. The project will be constructed as a single phase project. 10 Photos of the Site is..:::!/i•:.'•{:-;:-r:•::::.:;•: ~ ~:~:~:~:~rt • - W ::.L. i•:•:;.; X i~~ Cascade Crossings IS I Vail Professional Building 11 I G vyii: _ J ii:i . :.::.:::.i::::::::: w::.:. y-.......... l~ ' ij ''•'iif; . t,>.;:;i:( JJ! K. t. y :••:.:.~~::ii'iJ:v:'::':•'}ii::::i`:F::.:'':~..:~::~:i::::: yiY4'.:j: r:..~'«}~:; . 4:4G+•.' is . Glen Lyon Office Building - S. Elevation F:\EVERYONE\PEC\MEMOS\99\G LOB2 12 Glen Lyon Office Buildi.ng Location Map b t149 _~j~ _ - N48 ~ 14 tOr (G g~ 919 _ 1149 11 S 909 11 A7 ,101 r0 674 15 ABC SNOWLKY. TRACiD TRACTA 10 710CASOLAR II 80 906 664 t3 1010 1023 W 1 2 7080 001 OYIERSTA7E 70 A ASB A'S SNOW FOX 83 983 907 ON T.O.V.) 1131 IlAl 1630 BREAKAWAY DP~o~ 1065 wM GELD 995 o VONS ~D G~ 146 VAIL RUN kR VAIL CIO LDrc„ 1000 tope VAILA890C i J % MAIM. SNOP 11 ~ ~ / wESr ! I i fb9 DAY LOr 708 N7LATTE) MORCUS SUBDIVISIC 0 i 1 / 627 B 61MBA RUN ! w LOT CS -10 730 1100 for 963 3cWER C CROSSINOSS14 PLANT TRACTC 613 954 VAIL IL AMOCO 2 UNVLATIM RD sow Sao 5- UNVIATTED TRACE K 76 s• f 600 796 7 59.1 393 1160 60 Subject Property N JEE Produced by the Community Development Department S RESORT DESIGN ASSOCIATES ME= Planning and Environmental Council Submittal for the GLEN LYON OFFICE BUILDING Proposed Addition and Improvements Lot 54, Glen Lyon Subdivision 1000 S. Frontage Road West Town of Vail Eagle County, Colorado March 29, 1999 Resort Design Associates International, Inc. 1000 South Frontage Road West * Suite 300 • Vail, Colorado 81657 970 476 4433 phone • 970 476 4608 fax www.resortdesign.com RESORT DESIGN ASSOCIATES March 29, 1999 Glen Lyon Office Building Addition Summary: The Glen Lyon Office Building is an existing structure consisting of 14,000 gross square feet and 10,500 square feet of leasable space. The structure is two stories on the West end and three stories on the East end. There are approximately 60 surface parking stalls. The proposed addition will consist of two levels of underground parking accommodating 127 parking stalls, with an additional 24 surface parking stalls at the East end of the site. The parking structure represents 42,304 square feet of new construction. The office portion of the project will consist of a maximum of three stories of leasable space representing a total of 37,088 gross square feet and 25,241 leasable square feet. The new construction will also include two Employee Housing Units. The construction will include upgrading the existing building with a connecting hallway to the new construction. This will allow handicap access to both new and existing buildings via an elevator located in the new construction. Additionally, the existing siding on the building will be removed to allow new construction to blend with old by using a combination of stucco elements and new wood siding. A mansard roof will be used on both new and old construction. This will facilitate the hiding of new and existing rooftop mechanical units. The refurbishing of the existing building and the new construction will provide site improvements including a raised bike path for the length of the property adjacent to the Frontage Road. The overhead utilities are scheduled to be placed underground in this construction scheme. Resort Design Associates International, Inc. 1000 South Frontage Road West • Suite 300 • Vail, Colorado 81657 970 476 4433 phone • 970 476 4608 fax www.resortdesign.com THE RESORT DESIGN COLLABORATIVE 1 N- T E R N A T 1 0 N A L March 29, 1999 Glen. Lyon Office Building Addition: Existing Office Space: Gross Level0 5,600 Level 1 5,600 Level2 2,800 Total 14,000 sq.ft. Leaseable s.f.- 10,500 sq.ft. Addition to Existing Building (circulation): Gross Building s.f.- 3,270 New Building: Gross Level 1 15,660 Level 2 12,470 Level3 8.958 Total 37,088 sq.ft. Leaseable s.f.- 25,241 sq.ft. Employee Housing Units: Two units: Unit 1 1,127s.f. Unit 2 738 s.f. 1.5 Parking stalls per unit = 3 stalls required Parking Structure: Gross s.f.- 42,304 sq.ft. 5 handicapped stalls Totals-127 Parking stalls in parking structure 24 Surface compact parking stalls 151 total parking stalls provided 25% compact stalls = 38 allowable compact stalls, 26 provided phone: 970.476.4433 1000 South Frontage Road West. Suite 300. Vail, CO 81657 info@resoridesign.com fax: 970.476.4608 V A I L F R I S C 0 D E N V E R S A N F R A N C I S C 0 - - - - - - - - - - - GLEN LYON OFFICE BUILDING fit °:4. G.57 S ittiti iplitl t1000 S. FRONTAGE RD. WEST _ VAIL, COLORADO - .a ma .c+ o w~u+ r+v..r~ ` ~I i I ...+w ' w re~,e I i I ~ ~ ~ I Y~~•~. wig ,raen i ! ! I I~ i ~ j I cc1 11111 in, -MIN: LLS o j Z I 21 'L rp- LLJ 7 al s'-'- L Q i 2 CM= ~'L- tss" r 06- F. ES Z s 53~ 3 ' 7 y ..I J i I r- E _Mir N-- i va.w sec _a'-' 5.:6 c d^ 5.-;:G s-.. _ _ r^ It &OW - _ e~• I Inter ro.lcc~ A D-0 A1.0' A ArdMwr ran' 4 ITS t COO ly ~ S(TE KAN l~ cwr A2.0 ^ ARO C.+ olk. 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MAIN LEVEL PLAN D.. or tie•-1'-Ir A5.1 Se;er~berg A Aaocleta, Arthlletb ?.C.•AJ.A. ~ t ~ ~eif.M.win to , L~. aYr. • ~ Mf 1.- W IW.6,M L=am y ~ yy O ROOF PLAN lie•-r-o• ..7 ' J 1 twrtte llII--=~~ - V L DM.: .,.1.., W. D- M: 0-kod by; UPPER LEVEL PLAN t.ff a lie -1-~• A5.2 Ardlrar ' rc•ata 1 ' ice/ 1 inch 90 Il rrfAr4C 4y\/..T II / Op/ 0 w. rr. rr 1 wrw re rra~ ' PRELIMINARY IANDSCAPE PLAN errr y. r a L1 ~ I / 1 1 - l• fu4 OF SURtFr: 5/13/94 tAO 10 S •.N HIGHWAY ~Sa..t '~j1.~Si , •:LOT 54 Eft STPZE , G :I . - ':l / CREEK 06 VIA TOPOGRAPHIC SURVEY LOT 54 AMENDED PLAT GLEN LYON SUBDIVISION CAQt VALLLY SI;RVETI1,10. INC. 'TOWN OF VAIL, EAGLE COUNTY, COLORADO )DO 546 1 _ V a \ ~~f1'1 Z na A (C a n ZWZ % < a F ~~i 1^~' t F Z~ MO n i w r 1>.rwl .Y,rr In•I ' / ' , ~ N,~ 4' = M1 u I inch JO fl. 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YN r.Nr.. ww N<.I. w v . ww N •rr•.INxwr ,«N• w• aN•... N.I:y N «<..r»• I. l.uso SHEET yN~w (M Ny a.•Inl .er [wNl• wq lrgw•C aw•M[Yw •wH NAF~I.~1 la F. alwl yN M lnMNr NnY• wr,Ralw• N•IIN• Vr M fw ae. , ww • IrrM• n til. .F •.Yl.y aMN. .Nlr• . w w C2 ' N a.r-« I. 1 r swwN M.N• Ir r• awl•r lw [nrwa wM M •wwN •T IM CrFrlr •1 KM jMMrw r M ..N I~NyM rw,•'MM•~N 1. 1~.,/ ~N•. NM~ Nn[. ra.l.,• rlp'a ' wM•Iwr.. 1, .,Ow UJl J o U n 1 0 ^ ~ .r I2 x r S (S O Z M1~ P W LL. 1 i ~ ~ . ~ / ' ~ / mac / _ _ I itich 3o rt. , !...iL}: Y:a;l,~1'~i• ~ • / C ~ / . ~1'd"~,4; M.r ~ % r ii x/ / ~ t ` Q cslcvl~ 0•R: rYl W IM I SHEET C3 Special Development District #4 Major Amendment Request ENVIRONMENTAL IAg'ACT REPORT Special Development District #4 Major Amendment Request ENVIRONMENTAL IMPACT REPORT Prepared for: Glen Lyon Office Building Partnership 1000 South Frontage Road West Vail, Colorado 81657 Prepared by: Peter Jamar Associates, Inc. PO Drawer 4727 Vail, Colorado 81658 April 23, 1999 The purpose of this report is to provide information relative to a request for a major amendment to Special Development District #4. Specifically, this report addresses the range of information required under chapter 18.56 of the Town of Vail Municipal Code. Information provided within this report and other accompanying application information outlines existing environmental conditions of the site, describes the proposed development plan, identifies potential impacts that may result from the proposed development and provides recommendations for measures that may be implemented to mitigate potentially adverse impacts. Special Development District #4 was established in 1977 and since that time has been evolving into a high quality mixed use resort complex involving residential, recreational, educational, and commercial land uses and activities that serve both the Vail local population and the destination _ -visitor. The evolution of the SDD has required periodic amendments to the SDD to maintain market competitiveness and to respond to the changing dynamics of land use within the Town of Vail. The Glen Lyon Office Building, a Colorado Partnership, proposes to make amendments to the existing provisions of a portion of SDD #4. These amendments are intended to provide for a proper balance of land uses as well as to provide first class professional office opportunities to the residents and guests of Vail. Specifically, the requested amendments to SDD #4 are proposed for Development Area D, the Glen Lyon Office Building. The proposed addition will result in two levels of underground parking accommodating 127 parking stalls, with an additional 24 surface parking stalls at the east end of the site. The parking structure represents 42,304 square feet of new construction. The office expansion portion of the project will consist of a maximum of three stories of leasable space representing a total of 37,088 gross square feet and 25,241 leasable square feet. The new construction will also include two Employee Housing Units, totalling 1,865 square feet. The construction will include upgrading the existing building with a connecting hallway to the new addition. This will allow handicap access of both new and existing building via an elevator located in the new construction. Additionally, the siding on the existing building will be removed to allow new construction to blend with old by using a combination of stucco elements and new wood siding. A mansard roof will be used to top both the new and existing space. This will facilitate the screening of new and existing rooftop mechanical units. The refurbishing of the existing building and the new construction will provide site improvements that include a raised bike path for the length of property adjacent to the Frontage Road. The .overhead utilities are scheduled to be placed underground in this construction scheme. Development Area D, originally described as Lot 54 of the Glen Lyon Subdivision, is a 1.7977 acre parcel located between the South Frontage Road and Gore Creek. The parcel is bordered on the east side by Red Sandstone Creek at its confluence with Gore Creek and on the west side by the I-70 right of way, which includes the South Frontage Road. Existing development on the site currently consists of a 10,800 square foot, three story office building with 56 surface parking spaces which was built in 1982. The Town of Vail bicycle/pedestrian path crosses Gore Creek to bisect the western end of the site and then parallels the frontage road to the east for the length of the property. The proposed expansion will not impact the existing bicycle/pedestrian path where it bisects the site. An additional leg of the bicycle/pedestrian path parallels the property on the south side of Gore Creek. Page 1 Adjacent and neighboring land uses include a Glen Lyon open space tract across the creek to the south and the Frontage Road and I-70 to the west. Between the Frontage Road and I-70 to the north is a mixed use commercial development, an office complex and the Vail Associates shop and equipment maintenance facility. To the east of Red Sandstone Creek there is a gasoline service station, the old Town of Vail public works facility and a sewer treatment plant. Immediately downstream of Development Area D are the other properties that comprise SDD #4 including the Cascade Club, the Cascade Hotel and several residential projects. In 1988, Development Area D of SDD #4 was amended to allow for the addition of an office and residential building at the east end of the site and a micro brewery, beer hall, brew pub, beer museum and retail store as an addition to the western end of the existing professional building. These improvements were never implemented and will be superseded by approval of the currently proposed amendment to SDD #4. In accordance with Section 18.56.040 of the Town of Vail Municipal Code the following environmental conditions have been reviewed: Hydrologic Conditions The construction of I-70 and the South Frontage Road has essentially isolated local drainage to the site itself with minor contributions from the Frontage Road. Existing site runoff flows across the site via several poorly defined drainage paths and discharges directly into Gore Creek. A complete drainage study and plan have been prepared for the proposed improvements to the site. The runoff from the proposed parking structure will be collected in a storm sewer system and discharged into a sand/ oil interceptor vault. The vault will capture sediment and other pollutants related to the vehicles in the parking structure and prevent their introduction into Gore Creek. The remaining site runoff will flow through grass-lined swales and other landscape features that promote infiltration and natural filtering before discharge into Gore Creek. A complete copy of the drainage study is included with the submittal of this report. Atmospheric Conditions The proposed addition of 25,241 square feet of leasable space along with 127 covered parking stalls and 24 surface parking stalls will present a negligible impact to current atmosphere conditions and will result in a positive improvement over potential future emissions: This proposal will supersede the existing SDD regulations which currently allow for microbrewery and brew pub uses on site. The elimination of potential brewery emissions and the short term traffic generation of a brewery and brew pub will result in a positive overall effect on our quality potential. The office building and residential housing units will comply with Town of Vail regulations and standards concerning woodburning and fireplace use. Page 2 1 Geologic Conditions The office building and residential structure will be located on the flat to gently sloping riverine terrace above the Gore Creek banks. The National Cooperative Soil Survey, USDA, Soil Conservation Service mapping of the site has been consulted and copies are included in the appendix of this report. The mapping indicates that Development Area D lies within an area of soil type 45, the Forsey Cobbly Loam. This soil type is suitable for the type of development proposed. This geologic setting supports similar types of building structures all along the Gore Creek Valley. There have not been any geologic issues associated with the existing development on site or with any of the other development that has occurred on similar geologic terrain up or downstream of the site. The building sites are not located within the Gore Creek 100 year floodplain or within any defined geologic hazard or avalanche zones. Site specific geologic studies will be completed for footing and foundation design prior to building permit submittals. No impacts are expected to result from the proposed amendments with regard to land forms, slope and soil characteristics, or potential geological hazards. Biotic Conditions The native vegetation on the upper terrace of the site, including the building site for the expansion has been disturbed by previous human activities, including construction of I-70 and the South Frontage Road, construction of the Town of Vail bicycle/pedestrian path and the development of the existing office building and parking lot. The vegetation at the proposed building site mainly consists of introduced grasses and invasive weed species. A well developed riparian corridor flanks Gore Creek and includes a multi-layer habitat which, despite high chronic human disturbances related to the existing and adjacent land uses and the Town of Vail pedestrian/bicycle path, can support a variety of native bird species. The proposed improvements have been carefully sited to minimize impact to these natural habitats. However, approximately five mature trees will be removed to facilitate the building expansion. A topographic map and tree survey indicating the presumed areas of disturbance of the site may be found accompanying this application. A complete landscape plan which provides for revegetation of all disturbed areas is also presented for review with this application. Noise and Odor There should not be any additional noise or odor impacts beyond the typical activities associated with office and residential uses that are found throughout the Town of Vail. The elimination of the microbrewery, brew pub and retail uses will substantially decrease activity on this site and will decrease the level of noise and odor that would have been associated with those uses. Visual Conditions Development Area D of SDD #4 is located along a highly developed corridor of Interstate 70 and the South Frontage Road. The proposed development of an office building is compatible and harmonious with existing land uses and the overall visual conditions of this Page 3 t portion of town. The building will be subject to the Town of Vail design review process which will ensure that the proposed development will present a positive visual condition from an architectural and landscape perspective. The construction of the new office space and parking areas will include a complete exterior refurbishment of the existing office space. New siding and a mansard roof element will unify the old and new elements and present a positive visual image from adjacent public and private properties. Development Area D of SDD #4 is not located within any designated view corridor of the Town of Vail. Land Use Conditions The characteristics of the proposed uses are compatible with existing land uses on the site, with adjacent land uses and with the approved Town of Vail Master Plan The Town of Vail Master Plan of 1986 supports the development of these uses in a variety of ways. The land use plan designates Development Area D as appropriate for Community Office development. The definition of Community Office within the Master Plan reads as follows: This area is to include primarily office uses of all types. Some limited commercial uses, such as retail businesses; including general merchandise, apparel and accessories and auto service facilities would also be permitted. This currently proposed amendment to SDD #4, Development Area D is to allow an expansion of the office use and to include two employee housing units integrated into the office building architecture. The amended SDD would be fully in conformance with the Town of Vail Master Plan and the Community Office designation. The currently approved SDD includes the ability to construct a mircrobrewery, a brew pub, a museum, residential and retail space, as well as an office use expansion. The approval of the current proposal will supersede the existing approvals and eliminate these non-office uses from this portion of the SDD. Circulation and Transportation TDA Colorado, Inc., a Denver based traffic and transportation consulting firm has completed an Access and Parking Analysis for the proposed amendments to Development Area D. The report describes existing conditions, the proposed project and calculates traffic volumes and trip generation demands created by the. proposed improvements. The existing access point to the property will be eliminated and two new access points will be created. In order to maximize efficiency of the parking structure there is no circulation system between the two levels. Each entrance to the site will access a separate level of the parking structure. In order to present unnecessary entrance and exit movements as building patrons search for a parking space the entire lower level of 79 spaces will be assigned to employees within the building. Page 4 1 The TDA Colorado report addresses the requirements for turning movements and concludes that a restriping of the South Frontage Road to appropriately define travel and turn lanes should be implemented. The complete TDA Colorado study is included with the submittal materials for this proposal. Population Characteristics The proposed amendments to Development Area D of SDD #4 will have a negligible impact upon residential densities and neighborhood patterns. The improvements will not result in the displacement of any existing residents or businesses. Based upon the current US Census figure for Eagle County of 2.63 people per dwelling unit it.can be anticipated that the two residential units will increase the Town population by approximately 5 to 6-people. The 1984 Town of Vail Land Use Plan uses an assumption of 3.2 persons per dwelling unit for permanently occupied units. Using these figures the anticipated increase in the town population would be 6 to 7 people. The office expansion is intended to provide additional opportunities for the location or relocation of professional service and office businesses within the community and is not expected to have any measurable impact upon the town population base. Additional information which is included with this application for a major amendment to SDD #4 includes a detailed topographic survey that includes existing conditions and locates trees over 6" in diameter and detailed architectural and floorplan information including a quantitative analysis of the proposed improvements. The regulatory agencies which will have review jurisdiction over this project include the Colorado Department of Transportation for access issues and the Town of Vail for zoning and design review approvals. Summary The improvements proposed within the major SDD Amendment for Development Area D of . SDD #4 will not have a negative impact upon the physical characteristics of the site in terms of hydrologic, atmospheric, geologic, biotic, noise and odor, visual or land use conditions. The traffic and circulation demands can be provided for and the population characteristics of the proposal will not negatively impact the community. Gore Creek is recognized, both locally and regionally, as a gold medal trout stream and the water quality of the stream will be protected through an engineer designed system that includes the provision of state of the an sediment filtration systems. Biotic conditions of the riparian corridor are protected by minimizing disturbance of the corridor and by providing appropriate landscape revegetation. Circulation and transportation needs can be met through improvements to the existing roadway and the development of new access points to the site. Visual conditions of the site are substantially improved due to the elimination of certain uses, including the approved parking structure, and through the architectural compatibility of the proposed uses. Overall, the current proposal to amend Development Area D of SDD #4 represents a lesser impact to the overall environmental conditions of the site by substantially decreasing the intensity, scale and type of uses currently approved for the site. Page 5 u ~y TOWN OF VAIL Office of the Town Manager 75 South Frontage Road Vail, Colorado 81657 970-479-2105/Fax 970-479-2157 TM MEMORANDUM TO: Vail Town Council FROM: Robert W. McLaurin, Town Manager DATE: May 28, 1999 SUBJECT: Town Manager's Report Slifer Plaza Fountain The fountain at Slifer Plaza has been leaking. We are currently working to determine the source of the leak and the amount of this leak. We are also exploring ways to fix this without disrupting the fountain during the upcoming summer months. I will keep you advised as we discover more information regarding this. UPCOMING MEETINGS 6/8/99 WS DRB Review Future of Vail's Marketing Discussion of False Alarm Ordinance Discussion of Housing Zone District and EHU Site visit and discussion of proposed Marriott development 6/15/99 WS PEC Review John Ervin 15 year anniversary Jack Owen 10 year anniversary Housing zone district and EHU discussion VMS - site visit and appeal 6/15/99 TC Community survey results 1' read Ord 15, re: False Alarms 2°a read Ord #14, GLOB RECYCLEDPAPER ti MEMORANDUM May 25, 1999 To: Vail Town Council Bob McLaurin Pam Brandmeyer Steve Thompson From: Sally Lorton Re: April 1999 Sales Tax Collections Attached please find the latest sales tax worksheet with collections through today. I estimate I will collect another $32,100.00 in April sales tax to bring April collections to $933,330.00. If so, we will be down $174,004.00 or 15.7% from April 1998 and down $212,531.00 or 18.5% from budget. Year to date collections would total $7,411,721.00 and we would be down 4.3% or $332,170.00 from 1998 and down 7.5% or $601,289.00 from budget. The ski season currently reflects a decrease of 5.6% or $598,715.00 from last season. Including my estimate the ski season will be down 5.3% or $566,615.00 from last season. Special Events Included 1998 1999 A Taste of Vail Red Bull Mogul Mania Casino `98 A Taste of Vail Mogul Mania Ski Tam Warren Miller Mad Mtn. Marathon Warren Miller Mad Mtn. Marathon World Synchronized Ski Championships Rip-A-Thon Snowboard Great Race K2 Winter Fun Games Jimmie Heuga's Toyota Snow Express Jimmie Heuga's International Snow Express V4 Snowboard Series World Synchronized Ski Championships Mountain Travel Symposium Casino `99 Town of Vail Sales Tax Worksheet 5/25/99 % Change % Change 1999 Budget from from Month 1988 1989 1990 1991 1992 1993 1994 1995 1996 1997 1998 Budget Collections Variance 1998 Budget - .x m : January 1,126,496 1,465,870 1,599,123 1,713,091 1,709,654, 1,855,364 1,805,707 1,894,597 1,935,782 2,052,569 2,115,359 2,188,943 2,065,419 (123,524) -2.36% -5.64% February 1,205,101 1,561,286 1,695,850 1,737,343 1,780,568 1,828,766 1,814,495 1,816,107 1,993,389 2,089,673 2,153,121 2,228,041 2,019,492 (208,549) -6.21% -9.36% March 1,591,705 1,939,758 1,897,718 2,051,820 1,977,995 1,988,090 2,250,656 2,139,298 2,240,865 2,580,992 2,368,077 2,450,164 2,393,480 (56,684) 1.07% -2.31% April 550,205 567,684 634,174 616,648 691,163 864,303 794,668 791,092 966,993 874,427 1,107,334 1,145,861 901,230 (244,631) -18.61% -21.35% r- . v ~~rt x - vs Total 4,473,507 5,534,598 5,826,865 6,118,902 6,159,380 6,536,523 6,665,526 6,641,094 7,137,029 7,597,661 7,743,891 8,013,010 7,379,621 (633,389) -4.70% 90% w. - { row-- - ms's sig "c C.L .r~Rj2.'•= e5.'w'.5.2";: ":?,-s- '_._~:'-;'n., Ma 170,567 215,548 236,359 250,809 268,000 257,248 287,315 324,681 318,920 329,783 382,718 396,027 June 329,039 393,470 448,227 468,948 468,598 475,161 548,820 590,685 594,907 630,366 633,400 655,430 Jul 559,683 649,139 665,094 737,288 742,750 811,538 892,830 893,483 963,717 1,043,637 1,107,882 1,146,156 August 575,887 668,119 678,071 761,992 767,257 825,954 891,566 867,125 990,650 1,073,430 1,183,926 1,224,834 September 422,502 469,032 482,328 491,684 485,954 560,535 725,205 645,902 630,453 637,831 735,608 760,913 October 291,204 335,740 364,002 324,802 367,578 400,525 408,405 461,791 413,573 472,836 515,531 532,652 November 376,235 430,820 438,731 428,086 497,907 553,681 594,491 611,147 601,208 707,166 656,596 678,336 December 1,455,948 1,615,278 1,625,219 1,691,775 1,846,223 1,974,553 1,992,855 1,994,540 2,068,851 2,254,709 2,070,834 2,132,272 - , Total 8,654,572 10,311,744 10,764,896 11,274,286 11,603,647 12,395,718 13,007,013 13,030,448 13,719,308 14,747,419 15,030,386,15,539,629 7,379,621 At TOWN OF VAIL 75 South Frontage Road Vail, Colorado 81657 970-479-2100 FAX 970-479-2157 MEDIA ADVISORY TM May 26, 1999 Contact: Suzanne Silverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR MAY 25 Work Session Briefs Council members present: Armour, Arnett, Jewett, Kurz, Navas --Vail Alpine Garden Foundation Request After hearing a presentation from Helen Fritch of the Vail Alpine Garden Foundation, the Council approved a request to expand the foundation's gift shop operations within the town-owned schoolhouse building at Ford Park, but deferred approval of a request for installation of electricity and other proposed improvements pending a site visit and review of an itemized budget. In granting approval of the gift shop expansion, Councilmembers asked Fritch to maintain the historical ambiance of the building as the primary focus, with the gift shop having a secondary focus. Last year, the foundation kept the building open on a limited basis and collected $9,000• in gift shop sales. This year, Fritch said the foundation will keep the schoolhouse open on a regular basis, serving both the interests of the Gardens and the town. In addition to the schoolhouse museum operation, the foundation has requested expansion of its lease area to include a grassy area near the building to be used for a children's schoolyard garden and raised garden beds to provide horticultural therapy opportunities for disabled children and adults. The Council will consider the lease expansion request following a site visit to be scheduled in the next few weeks. For more information, contact Fritch at 476-8702 or Town of Vail Parks Superintendent Todd Oppenheimer at 479-2161. --PEC/DRB• Report In reviewing the latest meetings of the Planning and Environmental Commission and the Design Review Board, the Council voted 5-0 to call-up PEC approval of a conditional use permit to allow for installation of a temporary classroom at Vail Mountain School for a 10-month period. Councilmember Sybill Navas said she and Mayor Rob Ford had suggested review of the proposal to help soothe neighborhood concerns and to better understand the school's long-term operational needs within the neighborhood. The Council will review the approval at its June 8 work session. For more information, contact George Ruther in the Community Development Department at 479-2145. --Vail Marketing Update Town Manager Bob McLaurin recapped Monday's community marketing meeting in which Council's desire to collect ballot recommendations from the private sector was forwarded to the (more) RECYCLEDPAPER t' i TOV Council Highlights/May 25, 1999/Add1 group. Since then, a lodging committee meeting originally scheduled for May 28 has been rescheduled to June 2 to coincide with a meeting of the Lionshead Merchants Association. As a result, Councilmembers granted an extension to the June 1 date it had set to hear a private sector ballot proposal(s). The extended deadline is June 8. Also, yesterday Councilmembers learned the Vail Valley Marketing Board has agreed to hold a half-day retreat beginning at 7:30 a.m. June 17 to develop a year 2000 operational plan for Vail-only summer and shoulder season marketing. The meeting will be held in the Vail Resorts corporate training center at the Season's Building in Avon. The public is welcome to attend. For more information, please refer to the media advisory summary issued May 24, or contact Assistant Town Manager Pam Brandmeyer at 479-2113. --Recommendations for Designated Open Space The Council heard an overview from Russell Forrest, director of the Community Development Department, regarding a recommendation by the town's 4-member Open Space Board of Trustees to forward 4 properties to the Town Council for consideration as designated open space. If approved by a three-fourths Council vote (6 out of 7), the parcels would receive designated open space protection in perpetuity unless voters decide otherwise. The 4 town- owned properties representing about 12 acres are: 1) the portion of the Arosa-Garmisch property that will be developed as a neighborhood park; 2) Buffehr Creek Park (lots 40 & 34); 3) a stream tract parcel in the Bald Mountain neighborhood; and 4) an undisturbed meadow near the East Vail water tract. During discussion, Councilman Michael Jewett criticized the panel's work, calling it a "waste of time" because it hadn't recommended setting aside open space at Donovan Park. Jewett said the trustees should have recommended preservation of Donovan Park's upper bench. Because of that, Jewett suggested sending the recommendation back to the trustees for more work. But Councilmember Sybill Navas, who represents the Council on the Open Space Board of Trustees, defended the group's work, saying it would be inappropriate to recommend open space designations at Donovan Park until the Common Ground lawsuits are resolved as well as an update to the park's master plan. Councilman Bob Armour reminded his colleagues that the Council was simply following up on a commitment to place the Arosa- Garmisch property into the designated status as quickly as possible. He said it made sense to add the other 3 properties to the recommendation because they were non-controversial. Councilman Ludwig Kurz agreed, saying the committee's work should be allowed to move forward. Vail resident Joe Staufer expressed support for the recommendations, saying it was the first step in the right direction of an ongoing process in which other properties would be forwarded for protected status in the future. Carol Hymers, a member of the Glen Lyon Homeowners Association, suggested councilmembers receive an update on the status of the Common Ground lawsuits to help in the decision-making process. An ordinance to reclassify the 4 properties as designated open space will be prepared and offered for first reading once all 7 councilmembers are present for an evening meeting. The earliest date for first reading could be July 6. For more information, contact Russell Forrest in the Community Development Department at 479-2146. --Information Update After reviewing bids for the town's 1999 street maintenance projects, the Council voted 5-0 to approve a $62,115 contract with Halco for a slurry seal project for streets in the Intermountain, Matterhorn and Golf Course neighborhoods, plus a $62,592 contract with B&B Excavating for asphalt overlays on Kinnickinnick and West Gore Creek Drive. For more information, contact Acting Public Works Director Greg Hall at 479-2160. (more) 4 TOV Council Highlights/May 25, 1999/Add2 Russell Forrest, Community Development Director, reviewed plans for the upcoming community facilities planning charette scheduled for June 8-10. That's when three of the nation's top architectural design teams will come to town to sort through Vail's community facilities wish lists and match those uses with appropriate sites. In addition, the teams will be asked to explore the integration of other recreational, cultural and/or entertainment concepts that build upon Vail's image as a world-class resort. The Vail Recreation District has joined the town as a funding partner in the effort. For more information, contact Forrest at 479-2146. Next, Councilmembers were encouraged to make plans to attend the Colorado Municipal League conference in Vail June 22-26. --Council Reports Ludwig Kurz, who represents the Council on the Eagle County Recreation Authority (Berry Creek Fifth), reported on the latest meeting in which more than one entity expressed interest in a buy- out (Edwards Metro District and Eagle County). Kurz said the authority continues to explore an exit plan. --Other Bob Armour offered thanks to those who participated in Saturday's clean-up of the 1-70 corridor from the top of Vail Pass to the Glenwood Canyon. Sybill Navas announced that Northwest Colorado Council of Governments has received a $100,000 state grant for a regional GIS system. This will allow members full access to a regional GIS system. Ludwig Kurz said he had a delightful evening in presenting the town's youth recognition awards to the two recipients at Battle Mountain High School. UPCOMING DISCUSSION TOPICS June 1 Work Session Revenues/Expenditures Discussion Site Visit and Discussion of Glen Lyon Office Building SDD Ford Park Playground Discussion Community Facilities Private Partnerships Discussion June 1 Evening Meeting Presentation of Mauri Nottingham Environmental Quality Award First Reading, Glen Lyon Office Building SDD June 8 Work Session DRB Review Vail Mountain School Temporary Classroom Call-up Discussion of False Alarm Ordinance Discussion of Housing Zone District and EHU Site Visit and Discussion of Proposed Marriott Development i TOWN OF VAIL 75 South Frontage Road Vail, Colorado 81657 970-479-2100 FAX 970-479-2157 FOR IMMEDIATE RELEASE May 25, 1999 Contact: Patrick Hamel, 479-2333 TOV Environmental Health Specialist TOV ANNOUNCES 1999 ENVIRONMENTAL AWARD WINNERS (Vail)--Winners of the fourth annual Mauri Nottingham Environmental Quality Awards were announced today (5-25) by the Town of Vail. In the individual category, Annie Egan of Brush Creek near Eagle takes top honors for coordinating recycling efforts at community events and for generating public awareness during Earth Day. The top business winner is Vail Valley Medical Center, which recently received its Green Star environmental certification and was applauded for installation of environmentally-friendly lighting and landscaping at the new Edwards Medical Clinic. In the student category, Will James of Eagle Valley Middle School is being recognized for his water quality study on Eby Creek. The winners were selected by a 5-member award committee and will be recognized by the Vail Town Council during an award ceremony at 7 p.m. Tuesday, June 1 in the Council Chambers. There were 9 citizen nominations for the Nottingham award this year, which is named for the founder of the valley's We Recycle program. The award recognizes outstanding involvement, actions or programs that protect the valley's environment. This year's annual award was sponsored by the Town of Vail, Holy Cross Electric, FirstBank of Vail and Images of Nature. Here's a brief description of the winners: Annie Egan Egan was cited for her community recycling efforts. In particular, she coordinates collection of recyclable items during the Eagle County Fair, Eagle Flight Days and other events based in Eagle. Most recently, Egan organized and ran a booth to recognize Earth Day activities at City Market in Eagle. The event was used to raise awareness of recycling in Eagle County and to (more) to4W RECYCLEDPAPER F • Add 1/Mauri Nottingham Awards point out the availability of earth-friendly products. Brochures were available that promoted composting, pioneer wind and solar programs, as well as Alpine garden events. Additionally, Egan raises all of her own garden vegetables organically every summer. Vail Valley Medical Center Vail Valley Medical Center was nominated for its careful selection and installation of lighting fixtures for the parking areas at its Edwards facility. "The architecture and landscaping are nice," the nomination states, "but what I wish to point attention to is the benign lighting. This is not a project that glares. The lighting there is ever-so tasteful. You see the lighting fixtures in the parking areas, and those fixtures all go downward, to illuminate the parking area, not laterally to illuminate the pinyon forest of the BLM lands, the flanks of New York Mountain, Orion's Belt and Polaris." The nomination lauds Vail Valley Medical Center for creating a balance in providing a lighting system that allows people to see what they need to see "without lighting up the universe, blotting out the stars, the night, and the moon." A second nomination praised the Medical Center for its participation and certification in the Green Star environmental program for area businesses. As a result, the medical, center now purchases recycled paper for printers; reuses packaging material; replaces old lighting ballasts with new magnetic ballasts for greater-energy efficiencies; donates older medical equipment to needy hospitals; returns printer cartridges to the manufacturer for refills when they become empty; and offers a shuttle and carpool program for employees which has decreased the number of cars driven to work by 10 percent. Will James Will, 10, is a student at Eagle Valley Middle School and was nominated for his study of Eby Creek and Eagle water quality, which was published in the March/April issue of Dragonfly magazine, a national publication that promotes student involvement in scientific issues. Through his work, Will has set an example of positive stewardship in educating the community about water quality issues. Will and his parents, Ted and Elizabeth James, live in Eagle. Others nominated for the 1999 award include: Individual Category Russell Forrest, Vail's Community Development director, who coordinated the Sustainable Summit Conference, held in conjunction with the World Alpine Ski Championships; Dave Kisko, who organized an office-wide recycling program for Stewart Title; Kim Langmaid, founder of the Gore Range Natural Science School in Red Cliff; and Bill and Patty Ransdell, who recycled an old house and barn that once stood in Avon. Student Category Keegan Hammond and Katy Brandes of Eagle Valley Elementary School, who organized a recycling program at their school. The names of the 1999 winners will be added to a plaque housed in the Town of Vail Council Chambers. The winners also will receive one of the following prizes: a $250 savings bond from FirstBank of Vail; $250 of electric power from Holy Cross Energy; or a framed picture from Images of Nature in Vail, worth $250. (more) 1 Add 2/Mauri Nottingham Awards Previous winners of the award include: Ken Neubecker, the Jean Johnson family, Byron Brown, Betty Ford Vail Alpine Garden, Antlers of Vail, Coyote Cafe, Eagle Valley High School, John Wright and Kerry Donovan. Nominations for the 2000 environmental award will be taken next April. For more information, contact Patrick Hamel, the town's environmental health specialist, at 479-2333. II At TOWN OF VAIL 75 South Frontage Road Vail, Colorado 81657 970-479-2100 FOR IMMEDIATE RELEASE FAX 970-479-2157 May 26, 1999 Contact: Annie Fox, 479-2195 Vail Library Director VAIL, OTHER AREA LIBRARIES TO CLOSE MAY 29-31 FOR Y2K ADJUSTMENTS (Vail)--Public libraries in Vail, Avon, Eagle, Summit County and in other communities on the Western Slope will be closed May 29-31 as library systems work to ensure compatibility with .Y2K. The temporary closure will enable libraries served by the Marmot computer system to accept the 4 digit numbers necessary for the year 2000. In addition to the libraries in Vail, Avon, Eagle and Summit County, more than 27 other public and school libraries in 60 locations in Western Colorado are linked through the Marmot system. Marmot is a circulation consortium service based in Grand Junction that links users to the materials they check out. The Marmot public access catalogs not only allow users to find materials in their own local libraries, but at other regional libraries, as well. Vail Library Director Annie Fox says the three-day closure will ensure a smooth transition into the year 2000. "We know it's an inconvenience to close our libraries, but we're hoping our patrons will understand the importance of this work. Without the upgrade, the system would be unable to track circulation and perform other important functions in the new year." Fox encourages library patrons throughout the Western Slope to plan a visit to their local library on or before May 28 to check out materials prior to the holiday weekend closure. In Vail, any materials that are due on the dates the libraries are closed will be given a grace period and no fines will be accrued, she said. All book drops in Vail will remain open; in Summit County, book drops will be closed during the closure. Following the three-day closure, the Vail Library will be returning to its regular operating hours Tuesday, June 1 with the Vail Library opening at 10 a.m. For more information, contact Fox at 479-2195. 1~~ RECYCLED PAPER /1 TOWN OF VAIL 75 South Frontage Road Vail, Colorado 81657 970-479-2100 MEDIA ADVISORY FAX 970-479-2157 May 21, 1999 Contact: Kris Widlak, 479-2454 Vail Housing Coordinator HOUSING LOTTERY APPLICATIONS NOW AVAILABLE FOR TWO NEWLY-LISTED VAIL COMMONS RE-SALES (Vail)--Lottery applications are now available for the re-sale of two newly-listed affordable housing units at Vail Commons in West Vail. The units each have 992 sq. ft. with 2-bedrooms and 2-bathrooms. A lottery drawing will be held June 24 to select qualified buyers for the properties. One of the units, located at 2092 F Zermatt Lane, will sell for a maximum of $118,774.44, while the second unit at 2090 B Zermatt Lane will sell for a maximum of $117,741.53. The sales prices represent a 3 percent annual cap on appreciation following closing on the units by the original owners. Lottery applications are available from the Town of Vail Community Development Department and are due by noon June 11. The property at 2092 F Zermatt Lane will be shown at an open house from 5 to 7 p.m. June 3 and June 9, while the property at 2090 B Zermatt Lane will be shown from 5 to 7 p.m. June 3 and June 10. To quality for the lottery, applicants must: • currently own no residential real estate in Eagle County • use the residence as an owner-occupied primary home • work in Eagle County a minimum of 30 hours per week over the course of a year and plan to continue working that same amount until the sale of the property or retirement • agree to a re-sale cap of 3 percent annual appreciation. For more information on the housing lottery, or to request an application, contact Kris Widlak in the Town of Vail Housing Division at 479-2454. MAY 20 HOUSING LOTTERY RESULTS One of the two units listed above became available late yesterday (5-20) when David Yurick, who already owns a Vail Commons unit, was awarded a different unit within the complex during last night's housing lottery. Yurick's old unit now goes into the resale process which is handled by the Town of Vail. Here are the standings from last night's lottery with names listed in the order drawn*: (more) RECYCLED PAPER Add 1 /Vail Housing Vail Commons Unit C-23 Sales Price: $117,259.33 Tier 1 David Yurick (was awarded unit; closing is June 7) Sharon Bell Dirk Johnson John Lancaster Scott McClarrinon Tier 2 Brian Taylor Jennifer McIntyre Tier 3 James Yurcak Julie Schwerdtfeger Brian Flanagan Robert Trautz Tyra Fessler James Deighan Tier 4 Marcus Mueller Michael McClinton Pete Rudrud Allen Best Vail East Unit 36 (Buy-down unit) Sales Price: $140,000 Tier 1 David Yurick John Lancaster (was awarded unit and has until May 24 to accept) Tier 2 Tyra Fessler Tier 3 Pete Rudrud *Applicants were placed in tiers, according to the number of points earned for their work history and longevity of residency in Vail and/or Eagle County. The lottery drawing began with a random selection of names within tier 1, then moving to tier 2, etc. The housing unit was then offered to the first name drawn. All remaining names were drawn to form a reserve list in the event the top person elects to decline purchase of the unit. ,n REcE'VEG 199 , n b. i /•111 j~ J v%i C4, • Jam, ~V•~ J .i i f v lL. L.i' "l r: u ~y TOWN OF VAIL P 75 South Frontage Road Vail, Colorado 81657 970-479-2100 FAX 970-479-2157 TA'. May'26, 1999 Philippe and Ellyn Courtois Post Office Box 1313 Vail. CO 81658 Dear Mr. and Mrs. Courtois: We are in receipt of your letter dated May 17, 1999 regarding the ABC School and the Learning Tree. Thank you for taking the time to share your opinions and ideas. Your letter has been forwarded to the Town Council and will be considered. The issue of the ABC School and the Learning Tree has elicited numerous responses as it continues to move through the public process. Therefore, although the Council may be unable to respond to your concerns personally, please know that your comments have been forwarded and will be considered as part of the overall deliberations. If you have additional comments or questions, please contact Russ Forrest at 479-2146. At the Town of Vail, your feedback is very important to us as we strive to serve the collective interests of our residents, property owners, businesses and guests. Thanks again for taking the time to let us know your thoughts. Sincerely, ,J Lo lei Donaldson Vail Town Clerk RECYCLEDPAPER MARCH 1999 VAIL BUSINESS M~ ~ TOWN OF NAIL REVIEW play 27. 1999 The March Vail Business Review- examines March sales tax collections and year to date . collections through March. Overall March sales tax increased 1.0% with Retail increasing 2.0%, Lodging increased.8%, Food and Beverage increased 1.5% and Other (which includes items such as utilities, taxable services i.e. plumbing and electrical and rentals or leases) decreased 4.3%. Year to date collections resulted in a 2.3°io decrease overall with Retail decreasing 1.7%, Lodging decreased 4.0%, Food and Beverage decreased 1.20io and Other increased 1.3%. Special Events Included 1998 1999 Bailey*s American Ski Classic Red Bull Mogul Mania Hot Winter Nights Hot Winter Nights Heju-y Weinhard's Mogul Mania V4 Snowboard Series 1 Uneailed UnVailed Nordic Adventure Series Please remember when reading the Vail Business Review that it is produced from sales tax collections. as opposed to actual gross sales. If you have any questions or comments please feel free to call me at (970) 479-2125 or Steve Thompson at (970) 479-2116. Sincerely. Sallv Lorton Sales Tax Administrator MARCH 1999 SALES TAX VAIL VILLAGE March March March 1998 1999 % Collections Collections Change Retail 423;003 437,616 3:°10 , Lodging '472,601 494;094 44% Food Beverage ; 326;949 ; .:;326;007; Other :::17 973 1601:-; 2t.3 %1 . Total 24 . . 0 52 6 ; - : 71..,318_..: _ 2.5 LIONSHEAD March March March 1998 1999 % Collections Collections Change Retail 172,610 169,789 16%' Lodging 250 000 252149;: : 0.91° Food & Beverage 95;1.19 91:;041 4.3% a 7: Other 8 108.:.. 4.2.:10 Total 2 6, 6 , MARCH 1999 SALES TAX CASCADE VILLAGE/EAST VAIL/SANDSTONE/WEST VAIL March March March 1998 1999 % Collections Collections Change : Retail 1.86,376 196,1.59 5 Lodging 215,755. 20:1;9'19 64% i ,l Food & Beverage 48,686. 58,252 19:6°l0! Other :1.1;288 18.0%.-1 Total 462105` 469647` J.: I OUT OF TOWN March March March 1998 1999 % Collections Collections Change OF '41 Retail 23,098 . 17 59G: -23: Lodging > 6,285 ' ; 4,357 Food & Beverage 3171 ;300.4% Other 109,698.:. 105,370 -39% l Total 139;873 - 13,488.; j MARCH X999 SALES TAX i TOTAL March March March 1998 1999 % Collections Collections Change_ Retail .805,087 821,154 2.`0%:: Lodging 944,64y 952,519 0.8% Food & Beverage 471,546 478,471 1.5%' Other 147,697 141,396 4.3% Total 2,3685971 2,393,540 1.0% RETAIL SUMMARY MARCH MARCH MARCH 1998 1999 % COLLECTIONS COLLECTIONS CHANGE FOOD 147,615 147,967 .2% LIQUOR 26,648 30,265 13.6% APPAREL 118,805 123,914 4.3% SPORT 351,724 369,972 5.2% JEWELRY 33,290 33,466 .5% GIFT 28,452 25,169 -11.5% GALLERY 10,245 4,700 -54.1% OTHER 87,825 84,855 -3.4% HOME 483 846 75.2% OCCUPATION TOTAL 805,087 821,154 2.0% 1ST QTR 1999 SALES TAX VAIL VILLAGE 1 ST QTR 1 ST QTR 1 ST QTR 1998 1999 % Collections Collections Change r 1: Retail 1,163,357 ."4156744: 0:6 /0 Lodging 1;273,732: : ` ` 1 246;976'.; ; -14%] " j Food & Beverage 906,1.64 891;245 1 6% Other 45 0 882 :36,1.05: 21.3,% 3 i ,a Total 3,389,129 3,33.1,070:;' LIONSHEAD 1 ST QTR 1 ST QTR 1 ST QTR 1997 1999 % Collections Collections Change . Retail 492,442 ' 455:597- < 75 _ O,; 3 Lodging 698,887; ;669,368:; 4'.2%0 Food & Beverage 261 835 o . Other 24 61522 924 , Total 1 477 779 1" 4 4 06 .01 4.8;10:: 1ST QTR 1999 SALES TAX CASCADE VILLAGE/EAST VAIL/SANDSTONE/WEST VAIL 1 ST QTR 1 ST QTR 1 ST QTR 1998 1999 % Collections Collections Change Retail 5131908 525,809: 23% Lodging 6.14,157. 187 ..a Food & Beverage 158,971 7 54;932 -2:5% i Other 30,562 " 40,251 31:7%;; Total 1;317,598:12891'79 2:2% OUT OF TOWN 1 ST QTR 1 ST QTR 1 ST QTR 1998 1999 % Collections Collections Change Retail 86,436 78,992 8 6%. Lodging 18 846` 17 81>7; -55% I F ood & Beverage 2,376 : 8:794 270.1% l Other 338,525 346;120 229 i Total 446,183 451,723 1 2% 1ST QTR 1999 SALES TAX ' TOTAL 1 ST QTR 1 ST QTR 1 ST QTR 1998 1999 % Collections Collections Change Retail 2,256,137 2,217,142 1.7% Lodging :2 605,622 2,502,348 4.0% Food & Beverage 1,329,346 1;313,483 1.2% Other 4395584 4455400 1.3%: Total ,630,fi89 6,478;373 2.3% i RETAIL SUMMARY 1 ST QTR 1 ST QTR I ST QTR 1998 1999 % COLLECTIONS COLLECTIONS CHANGE FOOD 404,484 397,678 -1.7% LIQUOR 76,941 79,574 3.4% APPAREL 339,249 339,710 .1% SPORT 962,474 963,354 .1% JEWELRY 90,466 87,334 -3.5% GIFT 85,246 68,767 -19.3% GALLERY 25,170 16,299 -35.2% OTHER 270,658 261,856 -3.3% HOME 1,449 2,570 77.4% OCCUPATION TOTAL 2,256,137 2,217,142 -1.7% Town of Vail 75 South Frontage Road Vail, CO 81657 TOWN OF PAIL 75 South Frontage Road Vail, Colorado 81657 970-479-2100 FAX 970-479-2157 FOR IMMEDIATE RELEASE May 27, 1999 Contact: Mike Rose, 479-2349 Transit Manager TOWN OF VAIL BUS SERVICE EXPANDS MAY 31 WITH SUMMER ROUTES (Vail)--Memorial Day (5-31) marks the beginning of season-long expanded summer service on the Town of Vail bus routes. Summer bus service, running daily through Dec. 6, provides 40- minute peak service on the West Vail routes, our hour service on the East Vail routes and two hour service on the Golf Course and Sandstone routes. There will be 10-minute service on the in-town route servicing Vail Village and Lionshead. As always, the service is free. Outlying Routes The West Vail Green route along the South Frontage. Road will depart from the Transportation Center each morning at 6 a.m., 6:40 a.m., 7:20 a.m., 8 a.m., 8:40 a.m., 9:20 a.m., 10 a.m., 10:40 a.m. and 11:20 a.m. Afternoon and evening departures are at 12 noon, 12A0 p.m., 1:20 p.m., 2 p.m., 2:40 p.m., 3:20 p.m., 4 p.m., 4:40 p.m., 5:20 p.m., 6 p.m., 6:40 p.m/, 7:20 p.m., 8 p.m., 8:40 p.m., 9:20 p.m., 10 p.m., 10:40 p.m., 11:20 p.m. and midnight. At 2 a.m., one bus will run to West Vail and Sandstone. The West Vail Red route will depart from the Transportation Center each morning at 6:20 a.m., 7 a.m., 7:40 a.m., 8:20 a.m., 9 a.m., 9:40 a.m., 10:20 a.m., 11 a.m. and 11:40 a.m. Afternoon and evening departures are at 12:20 p.m., 1 p.m., 1:40 p.m., 2:20 p.m., 3 p.m., 3:40 p.m., 4:20 p.m., 5 p.m., 5:40 p.m., 6:20 p.m., 7 p.m., 7:40 p.m., 8:20 p.m., 9 p.m., 9:40 p.m., 10:20 p.m., 11 p.m., 11 A0 p.m. and 12:20 a.m. At 2 a.m., one bus will run to West Vail and Sandstone. The East Vail route will depart hourly from the Transportation Center at 6 a.m., 7 a.m., 8 a.m., 9 a.m., 10 a.m. and 11 a.m. Afternoon and evening departures are at 12 noon, 1 p.m., 2 p.m., 3 p.m., 4 p.m., 5 p.m., 6 p.m., 7 p.m., 8 p.m., 9 p.m., 10 p.m., 11 p.m., midnight, 1 a.m. and 2 a.m. At 2 a.m., one bus will run to East Vail and Golf Course. The Sandstone route will depart the Transportation Center at 6:40 a.m., 8:40 a.m. and 10:40 a.m. Afternoon and evening departures are at 12:40 p.m., 2:40 p.m., 4:40 p.m., 6:40 p.m., 8:40 p.m., 10:40 p.m. and .11:40 p.m. At 2 a.m., one bus will run to Sandstone and West Vail. (more) RECYCLEDPAPER Add 1/Summer Bus There will be no service on the Lionsridge Loop route. Riders are asked to use the Sandstone or West Vail Green route. The Ford Park route is serviced by the Golf Course route. The Golf Course route will depart from the Transportation Center at 7:40 a.m., 9:40 a.m. and 11:40 a.m. Afternoon and evening departures are at 1:40 p.m., 3:40 p.m., 5:40 p.m., 7:40 p.m. and 9:40 p.m. At 2 a.m., one bus will run to Golf Course and East Vail. In-Town Shuttle (Vail Village-Lionshead) Daily service will be provided every 10 minutes between 8:30 a.m. to 1 a.m., with 20 minute service during the remaining hours. Bikes on Buses Bike racks have been installed on the front of the town's outlying vans and buses to accommodate two bikes per rack. Bikes are not permitted inside vans or buses except after dark. Bikes are never allowed on the in-town shuttles. Paratransit With 24-hour notice, TOV operates a wheelchair lift-equipped paratransit service for those who are unable to use the fixed route buses. For more information, call 479-2358 or TDD 479-2825. Bus Schedules Summer bus schedules are available at the Vail Transportation Center and the Vail Municipal Building. For additional information on the schedules, call the town's 24-hour recorded information line at 328-8143. Vail's bus system is thought to be the largest free operation in the country, carrying more than 3.2 million passengers per year. i RECEIVED AN MEMORANDUM TO: Town Council Town Staff FROM: Dominic Mauriello, Chief of Planning DATE: May 28, 1999 RE: Call-up/Appeals Process The purpose of this memorandum is to clarify the appeals process as codified in Section 12-3-3 of the Town Code, as it appears there have been some mistakes made related to the notice provisions. Appeal by Public When an appeal of a PEC or DRB decision is filed by an "affected" member of the public, that appeal must be scheduled for hearing before the Town Council. That hearing must be set to a date which allows at least 15 days (but not more than 30 days, unless continued) for notice to adjacent property owners, the applicant, and the appellant (Section 12-3-3). Appeal by Town Council Section 12-3-3 of the Town Code treats a "call-up" by the Town Council as an "appeal." As with the above provision, an appeal must be scheduled for hearing before the Town Council. That hearing must be set to a date which allows at least 15 days (but not more than 30 days, unless continued) for notice to adjacent property owners, the applicant, and the appellant (Section 12-3-3). Therefore, the practice that has been exercised over the years based on the previous existing appeals chapter of placing a Town Council "call-up" on the following Town Council agenda must be discontinued in order to allow proper notice. In the case of the Vail Mountain School call-up, the Town Council appeal (call-up) was properly noticed for the June 15, 1999 meeting. The Town Council has the option of "withdrawing" its appeal at the June 1, 1999 meeting. \\V AI L\DATA\EV ERYONE\DONi\MEM099\appeals.doc 12-3-3: APPEALS: A. Administrative Actions: Any decision, determination or interpretation by any Town administrative official with respect to the provisions of this Title and the standards and procedures hereinafter set forth shall become final at the next Planning and Environmental Commission meeting (or in the case of design related decision, the next Design Review Board meeting) following the Administrator's decision, unless the decision is called up and modified by the Board or Commission. B. Appeal Of Administrative Actions: 1. Authority: The Planning and Environmental Commission shall have the authority to hear and decide appeals from any decision, determination or interpretation by any Town administrative official with respect to the provisions of this Title and the standards and procedures hereinafter set forth, except that appeals of any decision, determination or interpretation by any Town administrative official with regard to a design guideline shall be heard by the Design Review Board. 2. Initiation: An appeal may be initiated by an applicant, adjacent property owner, or any aggrieved or adversely affected person from any order, decision, determination or interpretation by any administrative official with respect to this Title. "Aggrieved or adversely affected person" means any person who will suffer an adverse effect to an interest protected or furthered by this Title: The alleged adverse interest may be shared in common with other members of the community at large, but shall exceed in degree the general interest in community good shared by all persons. The Administrator shall determine the standing of an appellant. If the appellant objects to the Administrator's determination of standing, the Planning and Environmental Commission (or the Design Review Board in the case of design guidelines) shall, at a meeting prior to hearing evidence on the appeal, make a determination as to the standing of the appellant. If the Planning and Environmental Commission (or the Design Review Board in the case of design guidelines) determines that the appellant does not have standing to bring an appeal, the appeal shall not be heard and the original action or determination stands. 3. Procedures: A written notice of appeal must be filed with the Administrator or with the department rendering the decision, determination or interpretation within ten (10) calendar days of the decision becoming final. If the last day for filing an appeal falls on a Saturday, Sunday, or a Town-observed holiday, the last day for filing an appeal shall be extended to the next business day. The Administrator's decision shall become final at the next Planning and Environmental Commission meeting (or in the case of design related decision, the next Design Review Board meeting) following the Administrator's decision, unless the decision is called up and modified by the Board or Commission. Such notice shall be accompanied by the name and addresses (person's mailing and property's physical) of the appellant, applicant, property owner, and adjacent property owners (the list of property owners within a condominium project shall be satisfied by listing the addresses for the managing agent or the board of directors of the condominium association) as well as specific and articulate reasons for the appeal on forms provided by the Town. The filing of such notice of appeal will require the administrative official whose decision is appealed, to forward to the Planning and Environmental Commission (or the Design Review Board in the case of design guidelines) at the next regularly scheduled meeting, a summary of all records concerning the subject matter of the appeal and to send written notice to the appellant, applicant, \\VAIL\DATA\EV ERYONE\DOM\MEM099\appeals.doc property owner, and adjacent property owners (notification within a condominium project shall be satisfied by notifying the managing agent or the board of directors of the condominium association) at least fifteen (15) calendar days prior to the hearing. A hearing shall be scheduled to be heard before the Planning and Environmental Commission (or the Design Review Board in the case of design guidelines) on the appeal within thirty (30) calendar days of the appeal being filed. The Planning and Environmental Commission (or the Design Review Board in the case of design guidelines) may grant a 'continuance to allow the parties additional time to obtain information. The continuance shall be allowed for a period not to exceed an additional thirty (30) calendar days. Failure to file such appeal shall constitute a waiver of any rights under this Title to appeal any interpretation or determination made by an administrative official. 4. Effect Of Filing An Appeal: The filing of a notice of appeal shall stay all permit activity and any proceedings in furtherance of the action appealed unless the administrative official rendering such decision, determination or interpretation certifies in writing to the Planning and Environmental Commission (or the Design Review Board in the case of design guidelines) and the appellant that a stay poses an imminent peril to life or property, in which case the appeal shall not stay further permit activity and any proceedings. The Commission (or Board) shall review such certification and grant or deny a stay of the proceedings. Such determination shall be made at the next regularly scheduled meeting of the Planning and Environmental Commission (or the Design Review Board in the case of design guidelines). 5. Findings: The Planning and Environmental Commission (or the Design Review Board in the case of design guidelines) shall on all appeals make specific findings of fact based directly on the particular evidence presented to it. These findings of fact must support conclusions that the standards and conditions imposed by the requirements of this Title have or have not been met. 6. Fee: The Town Council may set a reasonable fee for filing an appeal of an administrative decision, determination or interpretation. The fee will be adopted in a fee schedule which shall be maintained in the Department of Community Development. The fee shall be paid at the time the appeal is filed. C. Appeal Of Planning And Environmental Commission Decisions And Design Review Board Decisions: 1. Authority: The Town Council shall have the authority to hear and decide appeals from any decision, determination or interpretation by the Planning and Environmental Commission or the Design Review Board with respect to the provisions of this Title and the standards and procedures hereinafter set forth. 2. Initiation: An appeal may be initiated by an applicant, adjacent property owner, or any aggrieved or adversely affected person from any order, decision, determination or interpretation by the Planning and Environmental Commission or the Design Review Board with respect to this Title. "Aggrieved or adversely affected person" means any person who will suffer an adverse effect to an interest protected or furthered by this Title. The alleged adverse interest may be shared in common with other members of the community at large, but shall exceed in degree the general interest in community good shared by all persons. The Administrator shall determine the standing of an appellant. If \\V AI L\DATA\EV ERYONE\DOM\MEM099\appeals.doc the appellant objects to the Administrator's determination of standing, the Town Council shall, at a meeting prior to hearing evidence on the appeal, make a determination as to the standing of the appellant. If the Town Council determines that the appellant does not have standing to bring an appeal, the appeal shall not be heard and the original action or determination stands. The Town Council may also call up a decision of the Planning and Environmental Commission or the Design Review Board by a majority vote of those Council members present. 3. Procedures: A written notice of appeal must be filed with the Administrator within ten (10) calendar days of the Planning and Environmental Commission's decision or the Design Review Board's decision becoming final. If the last day for filing an appeal falls on a Saturday, Sunday, or a Town-observed holiday, the last day for filing an appeal shall be extended to the next business day. Such notice shall be accompanied by the name and addresses (person's mailing and property's physical) of the appellant, applicant, property owner, and adjacent property owners (the list of property owners within a condominium project shall be satisfied by listing the addresses for the managing agent or the board of directors of the condominium association) as well as specific and articulate reasons for the appeal on forms provided by the Town. The filing of such notice of appeal will require the Planning and Environmental Commission or the Design Review Board to forward to the Town Council at the next regularly scheduled meeting a summary of all records concerning the subject matter of the appeal and to send written notice to the appellant, applicant, property owner, and adjacent property owners (notification within a condominium project shall be satisfied by notifying the managing agent or the board of directors of the condominium association) at least fifteen (15) calendar days prior to the hearing. A hearing shall be scheduled to be heard before the Town Council on the appeal within thirty (30) calendar days of the appeal being filed. The Town Council may grant a continuance to allow the parties additional time to obtain information. The continuance shall be allowed for a period not to exceed an additional thirty (30) calendar days. Failure to file such appeal shall constitute a waiver of any rights under this Chapter to appeal any interpretation or determination made by the Planning and Environmental Commission or the Design Review Board. 4. Effect Of Filing An Appeal: The filing of a notice of appeal shall stay all permit activity and any proceedings in furtherance of the action appealed unless the administrative official rendering such decision, determination or interpretation certifies in writing to the Town Council and the appellant that a stay poses an imminent peril to life or property, in which case the appeal shall not stay further permit activity and any proceedings. The Town Council shall review such certification and grant or deny a stay of the proceedings. Such determination shall be made at the next regularly scheduled meeting of the Town Council. 5. Findings: The Town Council shall on all appeals make specific findings of fact based directly on the particular evidence presented to it. These findings of fact must support conclusions that the standards and conditions imposed by the requirements of this Title have or have not been met. 6. Fee: The Town Council may set a reasonable fee for filing an appeal to a Planning and Environmental Commission or Design Review Board decision. The fee will be adopted in a fee schedule which shall be maintained in the Department of Community Development. The fee shall be paid at the time the appeal is filed. \\V AI L\DATA\EVERYONE\DOM\MEM099\appeals.doc D. Procedure For Appeals; Sign Regulations: The procedure for an appeal of an administrative interpretation of the sign regulations shall be the same as that of appeals of an administrative action as set forth in subsection B of this Section. E. Appeal Of Town Council Decisions: Any applicant, adjacent property owner, or any aggrieved or adversely affected person aggrieved by a final decision of the Town Council with respect to a filed appeal may seek review of such decision by a court of competent jurisdiction in the manner provided by the laws of the State. F. Conduct Of Hearing: The Town Council shall have the authority to set standards, by administrative rule, on appellate hearing procedures including, but not limited to, time allowance for the presentation of evidence and the time allowance for oral arguments. (Ord. 7(1996) § 11) \\V AI L\DATA\EV ERYONE\DOM\MEMO 99\appeals.doc Date Receive( THE RESORT DESIGN MAY 28 1999 COLLABORATIVE 1 N T E R N A T 1 0 N A L May 31, 1999 Dominic Mauriello Town of Vail Planner RECEIVED JUN I 111 S. Frontage Road Vail, Colorado 81657 Dear Dominic I want to thank you for all your hard work on helping us with the process of getting the Glen Lyon Office Building project through the town's approval process. Your work is much appreciated. We have made most of the changes that have been suggested by the Town Council and by the Planning and Environmental Commission. We have not changed to location of the two EHU's. We feel that the current stairs to the units will only be utilized by the residents and with the additional EHU storage, any congestion between the residents and tenants will be little. In addition, we feel the current EHU location provides an additional level of security for the office building that would be lost if they were moved. We have taken the liberty of attaching new drawings with the following changes: Site Plan: Relocated garage entry per Traffic Consultants suggestion. Floor Plans: Relocated garage entry per Traffic Consultants suggestion. Removed enclosed walkway from new building to existing building entry. Provided additional storage on lower level of parking structure for EHU's. Elevations: Lowered highest eave line at center part of building. Added dormers and bump-outs to center part of building to break up facade. Changed entry area to have more of a human scale at the street level. I hope this helps you and the Town Council tomorrow during your site visit. When you have the opportunity, would you let me know when you and the Town Council members will be visiting the site? We plan on have the corners of the new addition sited and the two entrances to the parking structure staked to help orient yourselves. If you have any other questions, please don't hesitate to call. Sincerely Kurt Segerberg The Resort Design Collaborative International phone: 970.476.+433 1000 South Frontage Road Veit. Suite 300. Vail. CO 316:- info a resortdesian.com fax: 970.176.-1603 A I L F R I S C 0 D E N Y E R S A N F R A N C I S C 0 Pierce, ' Segerbere A Areocida Archhecls P.C.•A.LA. ILA PLAN -C romlolls um mpie«rl INn.~rr.. ns I-s..v non s. n.,~,rn,ra. car MlrDlllff f^ z w CJ// 0 1 "~x~ i ' (7 0-1 1 _ up 1{" 1 IT MEN ec"'° - 1 1 ` ` Y Dlwsm wanax k~i / pub i we r .v„ caTA...111 M sNIfs 0 2b z - 1~ 0 - r • - Ins/" c"Cm DA-5. SESKMAt i ' ~ J/~/ j 0.f• LP~K SITEPLAN ac' I / xu E:1.10 NOArry - f/ Gh14a VNU!.Wad11MM. W i .N,~r N / YNe. p.4i,sti,MU1~r.YMI u•.hMra u.,,n iN,.ryu. rs nrle: ulalPl r,r n„ „r m,,,r ProjeCl m' 110N1.D1 r t..•i. ~ nrr Ullrn by. r _..,r. Date Receive( «Lrf of JUN 011999 Al.0 . pcwww I 1 n`v 11.E THE RESORT DESIGN ' fOEEAR00.ATIY6 ARCNIT[CTURE, j PUNNING, INIERIORSI w,11 -112 1 I 'Agin Office: Vail, CO Imo sr,,.n,r EJw, t30e - - xunNG v.l, co emn ra; nawun i WIL°4NG I fIC 110.1N.I4M I E ELm ' = 6lun, CO OAItt r -ltlf:l-1. 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SUBMITTAL 1r.r _ TI` b II ` I -h,g loic p I 1FUr''ameea•L„' rrtr: etarcu - i (y If- Fl "5 - f'~ p J- N": 1104500 26- I I I IN,.n Irv. - t~ a l I' 0) .l 11;9 hl I' I I I CIw+6a11rv' Fac I J l'11 011 (14) psl Ii) I F~LZNl n3.1 Pierce, Segerherg & Assodsln Architects P.C•A.I.A. nnl n ws 11.AAAIM4 ` rVlr YI1111.4 Nor. r.r4. rnq 4.riA lm.ur. In.A M'.n Tex - _ Bl]1' I. ul, 1,1 ~I„ BI11 V ~ ~N ~ Y IS U L'P! I/ I~. ~7 ~~rfw MI~1` X1rQN~ AV 1L~~ A ` J 1 lul l ~IIeNt L 41A 141 1 A' R~, q j . f y 'M9 I Y~'i A a~aj .:rd9 x 41 u.BroLli J7 1C_~A1T u_ );$v ~4, `I! f I ~ ~NhAs~ l i~ .l z pj, Ll_lWsr.r - sot __-'A 1~~`i•~~~{"tiff) .I _ kt3~7 w NOIJ'1'I1 ELEVATION w = Q z A a no w u u". w ~tPf;:HS Wpu,~ I~ n. slat-L•_ IO, -_~Ip~+lj~ I~ J_~Al \ .;p_slslDLi . Raiuom I ~ J/IS/" CONCeP1U L \ D.R.B. SU MIrrM, EAST LLEVNIION wisr1ATVAnON _ l , I a- Ja ! hYJR yJ 'la ~iajh~y I 1 1/1 P f A u ~ ~ry sue. h ( r Iu J ~t ) 1' y n ti t o e w r o [{r#'!{ lid L,_JF} h _Ir a ~ t . ~ ~ rd. '~r~ ~ r t'i + r s i r{,A~.~ ! ~ ' I .'~T Acr) kS~ap.S ~I ^.11 I?'+"., Rho L` ' - ~ s.f r~..~ 1 ? s "t-~ly~ i .~•r' f 4 (Pr~jerl ro Ilrlvn 1^__. IAA Ind hr "(WIII TLI`.VAIION Ali---(-I NAl l: In'- I' A4.U rty of one's tunnel vi- Less guilty about homes Z&0U, ~ 's ability to nembers do nan), hence z believe some comments in the May 9 e Finding solutions to affordable housing for all Colo a ans Ov hat respect.ia1 article on assisted-living centers ("Homes ease elders' days, kids"guilt") were misleading ing a impending crisis Re: embers, they at best and likely insulting to many. "Affordable housing ny students, is. resort -area oxymo- in affordable housing. My 86-year-old mother has just moved into a First, we need to de- obPI 1letes. The PIE ved ved not only clean, pleasant and secure assisted-living facili- rononl" art (May of 8) the speaks crisis to . fine affordable de and k Y P ing and examine our :o give them ty is Denver. The rent is $1,650 per month, she r has excellent care, companionship, indepen- Colorado's "affordable I b~ payback housing" crisis. is af- prejudices about low of me de of her own apartment superior meals bey sychologicai fecting all communi- and very low-income ~rces with a an peace of mind. ties -mountain re- families. HUD classi- t to o be nique Christians. lh" ref she nor I are among "the worried sort-areas, "down f fies housing as afford- of fit. Laiytis theo- rich" referred to in the article. In fact I, her valley," downtown and = able when it costs no recti~ # only child, am subsisting on disability insurance rect , erly OOs that sui- across the plains. The more than 30 percent i.e., the per follipwing five years of chemotherapy, radia- of a family s gross Linger in the tion, surgery and a bone marrow transplant. affordable problem of housing inadequate, in monthly income. and This has left me barely able to take care of rou- d t The median income class ad homicide Colorado is tied closely for a Coloradan family lack and another, t@ chores around the house. On some days I to other social prob- * z cannot even manage that for myself. Certainly, lems. w~ f of four is $48,956 in lack :e loved one,' it Would be foolish vanity for me to believe that ` e turned to- More than 80,000^ 1999. Low-income is I cguld take care of my mother. Coloradans spend at understood to be 80 micidal=sui- ing t x" participate 11 do not feel "less guilty" about mom living in least 50 percent of percent of this median anat Th ;e and frus- assisted living. I feel relieved, and grateful to their income for hoes- or $39,165 and very- : post: V. e's identical the-,religious community which invested in this ing each month. The " low income is 50 per- neck killing their facility as part of its humanitarian outreach. At average monthly rent cent. or $24,478. Thus, neck d homicide sucJi time as the assistance rendered by the fa- in Colorado is now Associated Press file photo two parents working at - $641, which is a 60 per- Winter employee townhouses under construction in minimum wage would and md suicides cility is insufficient for my mothers needs she geon will necessarily have to seek other solutions - cent increase from 1997 at Avon, near the Beaver Creek ski resort. be considered a very- ption U. one as will, eventually, all of us. seven years ago. Like- low income family. ouIT teacher, the Although the rent is more than the combined wise, the cost of a single-family home has increased These families are working and poor - now that is an ~g t - white. ado- incomes of my mother and me, she will be eligi- 11 percent annually since 1992. oxymoron. Fr had special $2,0 blejor Medicaid when her assets total less than These statistics are more than numbers - they are Second, we need to work collaboratively with the tial ~viously en- $2,900. persons. In a Jan. 22 letter to the Joint Budget Com- members of the Colorado Legislature, Gov. Bill Ow- Ley congre- At such time the facility will accept Medicaid mittee, Pastor John Knutson, Christ the King Luther- ens, local officials, elected officials in Washington, lo-, They Thee ie i African- toward my mother's residency. It is illegal for an Church-ELCA, wrote that "between Glenwood cal private industries, nonprofit organizations and pinstz ,ges where myl mother to give me any of her funds in the Springs and Aspen, he saw places where up to 20 peo- faith communities to develop and sustain affordable our •ival neigh- interim. ple would live in shifts in a single mobile home to housing options in every Coloradan community. -Af- fad and morally "edt glass gang, Please, if anyone you know is in this life cir- make it affordable." He also had "one family spend fordable housing is fiscally necessary kill their cufnstance, encourage them to investigate two months in his basement before they decided that necessary for all Coloradans. inner city available assistance on their own rather than with five jobs between the husband and wife, they JAMES D. LYNCH .reets Denver that depending upon what they read in a newspaper didn't have any time or money for their children. They The writer is director of the Lutheran Office of Gov- goon e in these or what well-meaning but misinformed friends went back to Minneapolis." ,and ~ tell them. Despite our booming economy, we are indeed fac- ernmental Ministry-Colorado.. e our cul . AL BEGIN icated. In Denver tv blame RECEIVED JUN 11999 IL 4. _mEWS 1)tamonds s ) u , r1 ct;e, in the valley. Nine local businesses 13 s given AAA Four 10 Diamond Awards BY ALEXI ZENTNER Daily Trail Staff _ These are the best of the best - ~ e according to American Automobile 3~ y Association, commonly known as AAA. Five local hotels and four restaurants were given the AAA Four Diamond rat- ing for 1999. - According to Steve Seay, president of ~,.~r AAA Colorado, only an estimated five percent of the nearly 24,000 AAA-rated z properties and 10,000 restaurants are 0 Four Diamond winners.=~~z-~~ "Four Diamond winners consistently z~? exceed the association's requirements = Special to The Daily Trail/Vail Resorts by providing a.skilled and attentive ser- vice staff, high level of customer ser- Beano's Cabin at Beaver Creek won the AAA Four Diamond Award for the eight vice and top of the line amenities and year in a row. The restaurant re-opens for the summer season June 12. ambiance," Seay said. Beaver Creek had three lodging to-Vail's only accommodations winner, manager Fleetwood Wilson. "It has fo_ award winners: The Pines Lodge won the-VaiTCiiscade Hotel &-Club. do with the appearance, service, most for the third year in a row, and The Inn The Cascade won fof the 16th yea! in definitely the food. It has to. do with making sure that the guests are over-, at Beaver Creek and the Hyatt Regency a row. - Beaver Creek both won for the ninth As far as restaurants go, there were whelmed by their experience and doing not much in the way everything possible • consecutive year. to ensure that they. Robert Dallain, the general manager of surprises. Vail's 81 leave more than sat of the Hyatt said, "it is a big deal. It is Alfredo's won for the 'A lot of. people pick isfied:' always a big deal." sixth year in a row, and choose hotels by, Wilson said that; While no business is unhappy to win and The Left Bank their rating. " an. award, this one may be particularly chalked up its ninth the award is Four also Diamond priond important for area establishments that year on the Four _ Robert Dallain bly, at least in part; depend primarily on tourism for busi- Diamond list. General Manager. Hyatt Regency In Beaver Creek, from their wine list. - ness. Beaver Creek "We have maybe 300 . "It's important to be rated," Dallain the Grouse Mountain wines on the list, but said. "A lot of people pick and choose Grill repeated it's suc- hotels by their ratings" cess from last year, getting the Four in our cellar, we have about 500." Dallain said that he looks forward to Diamond award for the second time. Like Dallain, Wilson said the award is the competition every year - not Beano's Cabin, which opens again for a big deal. " knowing when the inspection is going to summer dinners June 12, also made the For Beano's, it is an important part of happen, it keeps us on our toes it's a list, for its eighth consecutive year. their marketing effort. "A Four Diamond restaurant is every- Wilson said, "we make sure that we little competition, it's fus thing that you see from the time that the say we're a Four Diamond restaurant in In Edwards, The Lodge e at Cordillera won guest enters the restaurant until the time all of our (advertising), because it just for its ninth consecutive year, but _--mot..:-~..~.~s---•~-- i that the guest leaves," said Beano's kind of (says) quality-" the award f6r.longev-1 mayfhave to go: ahflfl gV lm Vail Trail/Daily Trail headed to-' permanent new home in Eagle Daily Trail Staff Report In order to better serve its readers throughout Eagle County, The Daily Trail/Pail Trail, the Vail area's - longest-running and most award-win- s ning weekly newspaper and its sister daily publication, is moving its $ r.1 offices to Eagle. As of Monday, May 17; The Trail - - - i ~ newspapers will be moved in and Y a ~Y: 1 operating out of a brand-new,build- ing near the. Eagle County Justice Center. The new physical address is 0936 Chambers Court, Eagle, CO° F - 81631. The move not only allows The Trail" to operate more efficiently by own- ing its own facility, but will increase x a' j the papers' coverage in the fastest- Andrew Holman/Daily Trail growing part of Eagle County and the The new Vail Trail/Daily Trail offices are located at 0936 Chambers Court in seat of local government. Eagle near the Eagle County Justice Center and District Attorney's offices. "This is a long-term commitment to the community designed to posi- necessitated our move into a perma- county and the court system while tion the paper for maximum growth nent home in Eagle," Allen Knox still keeping our focus on the engine in the new millennium," Vail said. "As growth in the valley has that drives the economy - the ski. Trail/Daily Trail co-publisher Bob moved westward, so too is The Vail industry up valley." Knox said. Trail. We're very excited about the The following new phone and fax . The Vail Trail was founded in 1965 move." numbers will be effective as of May by George Knox Sr., and was Vail's After vacating its current Eagle- 17: first and only newspaper at the time. Vail offices today (Friday), The Trail In the more than 33 years since then, will continue its strong up-valley Main phone line: (970) 328-7245 George's son Allen has taken over the coverage of communities like Vail, or (32-TRAIL). reins as president and steadily grown Avon and Minturn, while expanding Advertising and general fax line: the company to the point of launch- its downvalley coverage of Eagle, (970) 328-0573. ing a daily publication in June of last Gypsum and Eagle County. Editorial fax line: (970) 328-0574_. year. "From a news-gathering stand- "The success of our daily paper, point, this only makes us stronger," The mailing address PO Drawer which will celebrate its first anniver- managing editor David O. Williams 6200, Vail, CO 81658 -will stay the sary June 29, and the continued said. "We'll now be in the county same, as will all current staff e-mail strength of our weekly paper has seat, allowing us to better cover the addresses. At: CML 1144 Sherman Street • Denver, Colorado 80203-2207 • Phone (303)831-6411, Fax (303)860-8175 MEMO TO: All Mayors and Managers (or Clerks in Municipalities Having No Manager) of Member Cities and Towns of the Colorado Municipal League FROM: Cathy Reynolds, Denver Councilmember and CML President SUBJECT: Notice of the 1999 Annual Business Meeting and Agenda DATE: June 1, 1999 The Annual Business Meeting of the Colorado Municipal League will be held during the Annual Conference at 2:00 p.m., Thursday, June 24, 1999, in the Colorado Ballroom at the Marriott Hotel in Vail, Colorado. Attached as Appendices A and B respectively are some pertinent Bylaw provisions and the voting rules for business meetings of the League. Among the subjects to be discussed or voted upon at the Business Meeting, but not necessarily in this order, are the following: 1. Nominating Committee Report and Election of Executive Board Members. The election process is described in the attached Appendix C. 2. President's Report. As CML President, I will present to the membership a brief annual report of League activities. 3. Policy Committee Report and Adoption of 1999-2000 Policy Statement. The League's Policy Committee met on May 14, 1999, and developed recommendations to be considered and voted on by the membership at the Business Meeting. A copy of the proposed policies is attached as Appendix D. Proposed additions to the 1998-99 policies are capitalized, proposed deletions are stricken through. (In order to facilitate deliberation about and understanding of proposed amendments, paragraph 8 of the Voting Rules for CML Business Meetings encourages any representative proposing an (over) amendment to the annual Policy Statement to provide written copies of the proposed amendment for all participating representatives.) 4. Other Business. Although this memo is being mailed only to mayors and managers (or clerks in municipalities which have no manager), we ask that you bring it to the attention of members of your city council or board of trustees, particularly those who may be attending the Annual Business Meeting at the June Conference. All municipal officials from member cities and towns are encouraged to attend the Annual Business Meeting. Should you have any questions or desire additional information with respect to any matters to be considered at the Annual Business Meeting, please feel free to contact Ken Bueche, executive director; Katy Priest, office manager; or me. Appendix A Exerpts from Some Pertinent CML Bylaw Provisions ARTICLE II - MEMBERSHIP requirement of this section and except any nominee petitioned for pursuant to this section, shall have received the written Section 2. Votes of Participating Members. Each city or town endorsement of the nominee's city council or board of trustees. A holding participating membership in the League shall be equally city council or board of trustees may endorse the nomination of only privileged with all other participating members in its voice and vote one official from the city or town for election at any one annual in the election of Executive Board members and upon any business meeting. Each official who files an application for propositions presented for discussion or decision at any meeting of nomination with the nominating committee shall be included among the League. The vote of each participating member shall be cast by the nominating committee's slate of nominees if the official meets its representative or by a majority of its representatives attending the the qualifications established in section 3(a) of this article, and if the meeting at which an election of Executive Board members or a official's application is received in writing in the League office at decision on any proposition shall take place. No voting by proxy least 15 days prior to the annual business meeting and is shall be allowed. No person may cast a vote, or sign any accompanied by the required endorsement in writing from the nominating petition pursuant to Article IV, Section 4, as a official's city council or board of trustees. The nominating committee representative of more than one participating city or town. may request that one or more additional officials become nominees only if and to the extent that the total number of officials who are ARTICLE IV - EXECUTIVE BOARD qualified by the proper filing of an application for nomination at least 15 days prior to the annual business meeting are insufficient to meet Section 2. Election. Members of the Executive Board shall be the minimum slate requirement of this section. Not later than five elected annually at the annual conference of the League, shall hours prior to the annual business meeting, other nominations for assume office immediately after the adjournment of the annual Executive Board members may be made to the nominating business meeting held at the annual conference and shall hold committee by petition, such petition to be signed by at least ten office for a term of two years, or until their successors have been municipal officials representing at least ten municipalities in elected and have assumed office. The terms of the members of the attendance at the conference. The nominating committee shall be Board shall be staggered so that the terms of one-half of the the sole judge of the validity of any such petitions submitted, and if members of the Board from each population category shall expire it deems the petitions valid shall submit the names of municipal each year. When more than nine Executive Board members are to officials so nominated to the annual business meeting for be elected at the annual conference, nine individuals shall be consideration along with the nominating committee's slate of elected for two-year terms and any additional individuals elected to officials. the Board shall be elected for one-year terms. (b) The vote shall be by written ballot. Within each category of Board Section 3. Qualifications of Executive Board Members. (a) members, as set forth in Section 3(b) above, those officials receiving Members of the Executive Board shall be elected or appointed the largest number of votes shall be elected to two-year terms and officials of participating cities and towns. For purposes of these those receiving the next largest number of votes, in descending bylaws appointed officials shall include employees as well as non- order, shall be elected to one-year terms, if any exist. Where a tie elected officials. For purposes of qualification, the individual must would affect the outcome of any election, a run-off election shall be be an elected or appointed official whose election or appointment is held among those officials receiving the same number of votes. At under the exclusive control of the city or town. the annual business meeting, each city and town holding participating membership in the League shall be entitled to vote, (b) Excluding the Immediate Past President, six members of the subject to the requirements of Section 2 of Article II of these Board shall be officials of municipalities having a population of less By-Laws, to fill all vacancies on the Board regardless of the than 6,500, six members shall be officials of municipalities having categories established above in Section 3(b). a population of at least 6,500 but less than 65,000, and six members shall be officials of municipalities having a population of 65,000 or ARTICLE IX - AMENDMENTS more. For the purposes of this Article, "population" shall mean the municipal population figures used in determining service Section 1. Procedure. These bylaws or the Articles of participation fees for League membership for the year in which the Incorporation may be amended at any annual or special conference Individual is elected, appointed or a candidate for the Board. by a two-thirds vote of all members voting, providing the proposed amendment(s) shall have first been prepared in writing and Section 4. Nominations of Executive Board Members. submitted to the Executive Board on or before the date preceding by (a) Nominations of Executive Board members shall be made at the two weeks the first day of the conference and written copies of such annual conference of the League by a nominating committee of amendment(s) are distributed to conference delegates. Such three municipal officials appointed by the President, one from each amendment(s) shall go into effect immediately or at such other time categor;<_established in Section 3(b) above. At least 24 hours prior as may be specified in the proposal submitting the amendment to a to the annual business meeting, the nominating committee shall vote of the members. If, within sixty days after the adoption of any recommend for election to the Executive Board a slate of municipal amendment, one-third or more of the member municipalities protest officials numbering at least as many officials in each population against such amendment, it shall automatically be suspended until category as the number of vacancies to be filled for each category, the next annual or special conference, when it may be taken up and, in so doing, shall ensure that the nominations comply with the again for reconsideration and vote as in the first instance. categories established in Section 3(b) above and with the requirement in section 2 of this article for overlapping terms of office. Each nominee, except any official requested by the nominating committee to become a nominee in order to meet the minimum slate A-1 Appendix B Voting Rules for Business Meetings of the Colorado Municipal League 1. Section 1 of Article II of the By-laws of the League provides: "Any incorporated city or town in the state of Colorado desiring to become a participating member of this League may do so upon signifying a desire to do so and the payment of the current annual service participation fee." 2. Section 2 of Article II of the By-laws of the League provides: "Each city or town holding participating membership in the League shall be equally privileged with all other participating members in its voice and vote in the election of Executive Board members and upon any propositions presented for discussion or decision at any meeting of the League. The vote of each participating member shall be cast by its representative or by a majority of its representatives attending the meeting at which an election of Executive Board members or a decision on any proposition shall take place. No person may cast a vote, or sign any nominating petition pursuant to Article IV, Section 4, as a representative of more than one participating city or town." 3. Business meetings of the League shall be presided over by the President. In the absence of the President, the Vice President, Secretary-Treasurer, Immediate Past President or an individual designated by the Executive Board shall preside, in that order of availability. 4. Only incorporated cities and towns whose annual service participation fees are not delinquent shall be eligible to vote. 5. A voting card and, when an election is to be held for members of the Executive Board, an official ballot or ballots shall be distributed at the location of the business meeting, commencing 15 minutes prior to the announced time for commencement of the business meeting, to a representative from each eligible municipality. Each such representative shall sign a receipt indicating his or her name, title and municipality represented. Following commencement of the business meeting any representative of an eligible municipality which has not previously received a voting card and an official ballot or ballots shall be eligible to receive said voting card and ballot or ballots, provided said representative signs a receipt indicating his or her name, title and municipality represented. No voting card or ballot or ballots shall be distributed after the presiding officer announces that the time period for such distribution has expired. 6. The vote of each participating municipality shall be cast by its representative or by a majority of its representatives attending the meeting. Proxy voting is not allowed. Voting for members of the Executive Board shall be by written ballot. All other votes shall, at the option of the presiding officer, be by voice vote or by a showing of voting cards, except that any representative present at the meeting may demand a vote by a showing of voting cards if demanded prior to announcement by the presiding officer of the outcome of the vote. If a run-off election for members of the Executive Board is required, the presiding officer shall again call for a ballot to be distributed to a representative from each eligible municipality represented at the meeting who shall sign a receipt indicating name, title and municipality represented. Ballots cast for Executive Board members shall be tabulated by an election committee of municipal officials appointed by the presiding officer. 7. The eligibility of a municipality or representative of a municipality to cast a vote may be challenged prior to announcement of the outcome of any vote. The presiding officer shall be the sole judge of such eligibility, basing his determination on the League By-laws, these rules, and any other information, including any League records, deemed relevant by the presiding officer. 8. Any representative proposing an amendment to the annual Policy Statement is encouraged to provide written copies of the proposed amendment for all participating representatives. 9. For the purpose of these meeting rules, the terms "meeting," "business meeting," and "conference" shall be considered interchangeable and shall refer only to meetings held pursuant to Article VII of the By-laws. Voting Rules as amended and approved by B-1 the League Executive Board September 20, 1997 Appendix C Procedure for Election of Executive Board Members Pertinent By-law provisions relating to election of Executive Board members are reproduced in Appendix A. Following is a summary of the election procedures and positions to be filled at the 1999 Annual Business Meeting. The 10 vacancies to be filled at the election are: 4 positions from cities with a population of 65,000 or more, 3 for two-year terms and 1 for a one-year term; 3 positions from cities with a population of at least 6,500 but less than 65,000, all three for two-year terms; and 3 positions from cities and towns with a population of less than 6,500,all for two-year terms. This year's holdovers will consist of two municipal officials from the large population category, three municipal officials from the medium population category, and three municipal officials from the small population category. These holdovers will all be serving the second year of a two-year term. In addition, Cathy Reynolds, Denver Councilmember and current President of CIVIL, will remain on the Executive Board as Immediate Past President. She will not be considered as holding one of the positions from a population category. Under League Bylaws, population figures for the June 1999 election will be the Department of Local Affairs population estimates as of July 1, 1996. These are the same population figures that were used in computing 1999 municipal dues for member municipalities. Executive Board members must be elected or appointed officials of participating cities and towns. Any official who desires to be nominated for a position on the Executive Board can ensure nomination by: 1. filing an application (in letter or other appropriate written form) for nomination with the Nominating Committee, with the application received in writing in the League office at least 15 days prior to the Annual Business Meeting (by June 8, 1999); and 2. including with the application an endorsement in writing from the applicant's city council or board of trustees. This endorsement must be received at the League office at least 15 days prior to the Annual Business Meeting (by June 8, 1999). A city council or board of trustees may endorse the nomination of only one official from the city or town for election at any one annual business meeting. Municipal officials who meet the above qualifications will automatically be placed on the Nominating Committee's slate for consideration at the election held at the Annual Business Meeting. In addition, the Nominating Committee may request that one or more additional officials become nominees only if and to the extent that the total number of officials who are qualified by the proper filing of an ?nolication and endorsement for nomination at least 15 days prior to the Annual Business Meeting are insufficientto meetthe minimum slate requirements. The minimum slate requirements underthe By- laws are at least as many officials in each population category as the number of vacancies to be filled for each category. The officials added by the Nominating Committee to meet the minimum number of candidates need not have received the endorsement from the official's city council or board of trustees, and need not have filed an application with the Nominating Committee. C-1 Finally, not later than five hours prior to the Annual Business Meeting other nominations for Executive Board members may be secured by petition made to the Nominating Committee, such petition to be signed by at least ten municipal officials representing at least ten municipalities in attendance at the conference. Officials placed on the ballot by petition need not have received the endorsement of their city council or board of trustees. Members of CML's 1999 Nominating Committee are: Large Population Category: Margaret Carpenter, Mayor, Thornton Medium Population Category: Mike Hackett, City Manager, Alamosa Small Population Category: Nick Teverbaugh, Mayor, Winter Park The slate of candidates for the Executive Board as determined by the Nominating Committee pursuant to the above procedures will be printed on paper ballots which will be distributed to a representative of each municipality in attendance at the Annual Business Meeting. Sample ballots will be available at the registration desk several hours in advance of the Annual Business Meeting. A representative of each member municipality may sign for and pick up a voting card and ballots for the municipality at the location of the Annual Business Meeting in the Colorado Ballroom at the Marriott Hotel in Vail between 1:45 p.m. and commencement of the Annual Business Meeting at 2:00 p.m. After the commencement of the Annual Business Meeting there will be an opportunity for distribution of a voting card and ballots to a representative of each eligible municipality present which did not earlier receive a voting card and ballots. No voting card or ballots shall be distributed after the President announces completion of said distribution. Although candidates run for office based upon the population category of their municipalities, each municipality is entitled to vote for candidates in all three population categories. C-2 Appendix D Proposed 1999-2000 CML POLICY STATEMENT (As proposed by CML's Policy Committee for adoption by the membership at the 6/24/99 Annual Business Meeting.) (Proposed additions to the 1998-99 CML Policy Statement are capitalized and proposed deletions are stricken through. ) Local Control and local governments and the development of The Colorado Municipal League: cooperative solutions to common problems. • URGES STATE AND FEDERAL OFFICIALS TO RETURN TO COLORADO'S TRADITION OF LOCAL Municipal Finance CONTROL AND INTERGOVERNMENTAL The development and retention of revenue sources COOPERATION AND ALLOW MUNICIPAL sufficient to resolve local issues, provide necessary OFFICIALS TO SOLVE LOCAL PROBLEMS municipal services and facilities, improve the LOCALLY WITHOUT INTERFERENCE FROM THE municipal environment, and fulfill expanding obliga- STATE OR FEDERAL GOVERNMENT. tions imposed by federal and state governments are • REQUESTS THAT THE COLORADO GENERAL of critical concern to Colorado's municipalities. ASSEMBLY ALLOW FULL AND TIMELY INPUT Therefore, the League: FROM LOCAL OFFICIALS BEFORE LEGISLATING ON MATTERS AFFECTING LOCAL Sales and Use Taxes GOVERNMENTS. • Supports retention of authority for all • Believes that local issues are best resolved at the municipalities to set local tax rates and for home rule local level of government and opposes attempts to municipalities to collect their own taxes and determine erode municipal government powers. their own tax bases. • Supports efforts by municipalities to involve their • Opposes further reductions in the state and local citizens and businesses more extensively in the sales and use tax base, supports broadening the development of local policies and decisions. state sales and use tax base, and encourages • Supports and encourages developmemt and broadening the state sales and use tax base in lieu of i9p}em9entation ofa UTILIZATION OF A RECENTLY increasing state sales and use tax rates. PUBLISHED civics curriculum by public schools in • Opposes increasing state sales and use tax cooperation with local governments to educate rates. students in state and local government. • Supports requiring businesses to collect state and local sales taxes on interstate sales. Municipal Home Rule • Supports cooperative efforts among Recognizing the desire and wisdom of the citizens of municipalities to standardize municipal sales and use Colorado in establishing municipal home rule in 1902 tax practices for the convenience of taxpayers, the and in expanding the grant of municipal home rule in business community, and municipalities. 1912 and 1970, the League strongly supports the right of the citizens of each municipality to exercise Property Taxes local self-government and opposes legislative and • Opposes statewide reduction in local property tax judicial efforts to limit this fundamental right. revenues or the property tax base when adequate replacement revenues are not provided. Federal Preemption With federal preemption of traditional state and local Transportation Finance powers a growing threat, the League urges Congress • Supports increased funds, including allocation of and the Executive Branch to respect the roles and a portion of the state's surplus revenues, to finance responsibilities of the states and local governments pressing surface transportation needs as long as an and to oppose efforts to preempt the taxing and equitable portion of new revenues is returned to cities regulate y powers of state and local governments. and towns. • Supports state Department of Transportation Intergovernmental Cooperation assumption of street lighting and general The ability to provide services to citizens is a maintenance costs on state highways within challenge at all levels of government, and the League municipalities. supports increased cooperation among federal, state, • Supports limitations on "off-the-top" diversions from the Highway Users Tax Fund. C:~SAVE.policy statement.wpd D-1 • Supports preservation of the constitutional • Opposes additional unfunded state mandates requirement that highway user revenues be utilized and supports selectively eliminating or modifying only for highways, streets and roads. existing state mandates. • Supports greater flexibility and increased • Opposes state legislative and administrative revenues for multi-modal transportation systems. actions which attempt to restrict the prerogative • Supports continuing study and implementation of afforded by the TABOR amendment for local alternative modes of transportation and alternative governments to reduce or end their subsidies to state- methods of financing public transportation systems. mandated programs. • Supports release and utilization of federal • Supports state legislative and administrative transportation trust funds and motor fuel taxes for interpretations of the TABOR amendment that would their transportation purposes. avoid the double counting of revenue for purposes of • Supports efforts to improve air transportation TABOR's limitations on fiscal year spending when throughout Colorado. state shared revenues, state grants or other intergovernmental transfers are made to Capital Financing municipalities . • Opposes any efforts to abolish or impair the • Opposes cuts in state programs which effectiveness of the municipal bond interest exemp- disproportionately affect municipalities. tion. • Supports preservation and restoration of authority • Supports enhancement of municipalities' flexibility to establish locally determined revenue or expenditure to finance public projects economically and efficiently. limits. • Supports improving cooperation and procedures Double Taxation for determining the impact of proposed legislation and • Supports state legislation and local practices regulations on cities and towns. which eliminate the financial inequities created by the • Urges the state to avoid or exercise restraint in imposition of taxes on municipal residents for county relying on fees, charges, and other cash funding of services which are provided primarily or solely to programs affecting municipalities, especially in the residents in unincorporated areas. areas of technical assistance, in programs where municipal participation is mandated by state law, and State Lottery in regulatory programs affecting municipalities where • Supports preservation of all lottery proceeds for a benefit is derived by the public at large which park, recreation, open space, and wildlife purposes should be reflected in general fund support. pursuant to the Great Outdoors Colorado program • Opposes the appropriation of energy impact and adopted by Colorado voters. federal mineral lease funds, historically set aside for local governments, to finance state programs and State Fiscal Fair Play administrative costs of state government. The fiscal health of Colorado cities and towns is impacted by many state policies, including voter Federal Mandates and Requirements initiated amendments. Adherence to the fiscal fair • Supports repeal of the Davis-Bacon Act OR play objectives discussed below will moderate REVISIONS TO, INCLUDING RAISING THE adverse impacts on municipal services. To this end PROJECT EXEMPTION AMOUNT, to eliminate the League: wasteful red tape and enable state and local • Prior to adoption of any significant change in the governments to stretch tax dollars for public works state's tax structure, urges the state to undertake a projects. comprehensive tax study in consultation with affected • Supports repeal or revisions in the application of local governments. the Fair Labor Standards Act to local governments to • Supports the state sharing with municipalities avoid the Act's costly and burdensome impacts on equitable portions of existing and increased revenues local government operations. derived from traditional state collected, municipally • Supports requiring the federal government to fully shared i evenues. fund the cost of new and expanded programs and • Opposes additional state-granted exemptions requirements mandated on municipalities. which erode municipal sales, use, and property tax • Opposes imposition of additional financial bases and supports selective repeal of existing burdens on municipalities without making available exemptions. offsetting revenue. • Opposes the direct or indirect taxation of the activities and operations of municipal government. D-2 Encourages recognition of Colorado's unique Public Liability economic, social, and physical characteristics when Because of the financial burdens caused by the federal action affects programs or projects of local increasing number of lawsuits against municipalities concern to Colorado municipalities. and their officers and employees, the deterrent which • Supports reducing federal preemption of local litigation presents to continued service by public land use laws and regulations with respect to federal officials, and the need to assure that municipal liability facilities. does not impair the provision of necessary services to • Opposes imposition of federal standards upon the public, the League: local government operations and employees which do • Supports the availability of public liability not apply equally to federal and state government insurance at reasonable costs and the ability of operations and employees. municipalities to reduce such costs through • SUPPORTS CLARIFICATION THAT FEDERAL self-insurance or other reasonable means. RAILROAD LAWS DO NOT PREEMPT LOCAL • Supports reasonable federal limitations on and GOVERNMENTAL AUTHORITY TOPROTECTTHE reduction in the liability for monetary damages of SAFETY AND ENVIRONMENT OF CITIZENS. public entities and public employees in suits brought under federal laws. Federal Finances • Opposes efforts to expand the liability of public • Supports a balanced federal budget and action to entities and public employees. ensure the solvency of Social Security and Medicare, • Supports limitations on the liability of with any remaining surplus applied to reducing the municipalities and their officers and employees. national debt and making strategic investments for the future. Economic Development • Opposes tax reform proposals which would The League: exacerbate the federal deficit, increase the cost of • Encourages the state to provide adequate funds municipal capital investment, interfere with traditional and staff for a strong, multifaceted program to state and local tax systems, or preempt the promote the economic vitality of Colorado. This deductibility of state and local taxes. program should encourage the diversification and • Supports safeguards which ensure that funds are expansion of local economies, including support for passed through to municipal governments with a existing business, creation of new jobs, and the minimum of red tape and without excessive diversion promotion of tourism. THE PROGRAM SHOULD BE at the federal and state levels. CLOSELY COORDINATED WITH LOCAL • Supports establishment of advisory committees GOVERNMENTS, AND THE STATE SHOULD comprised of local government officials to ensure NEVER PROMOTE A SPECIFIC ECONOMIC on-going local input on state assumption and DEVELOPMENT PROJECT AGAINST T HE WISHES administration of federal programs which affect local OF THE COMMUNITY OR COMMUNITIES MOST governments. DIRECTLY AFFECTED BY THE PROJECT. • Supports continued funding of the Community • Encourages the federal government to support Development Block Grant program. state and local government activities promoting • Supports continued funding of federal housing economic development. programs. • Encourages state, federal, and private funding • Opposes restrictions on the local determination of sources for the development of necessary municipal funding priorities. and educational facilities and appropriate incentives • Opposes the denial of funds based upon a state's to encourage private development of needed housing, or municipality's failure to meet requirements of an transportation, and commercial services. unrelated program or because of factors beyond the • Encourages a comprehensive effort among state control of the state or municipality. and local governments and the private sector to • Opposes disproportionate cuts in programs establish an effective tourism promotion program. benefitting municipalities and the resulting shift of costs to. municipalities. Municipal Development AND LAND USE The League supports local control and determination Privatization of local land use issues. IN GENERAL, THE LEAGUE The League supports the use of private sector SUPPORTS STATE LAWS AND POLICIES WHICH businesses to provide public services when ENCOURAGE NEW RESIDENTIAL, COMMERCIAL determined by municipal officials to be in the public AND INDUSTRIAL DEVELOPMENT TO OCCUR interest. WITHIN EXISTING MUNICIPALITIES AND WHICH D-3 DISCOURAGE THE SPRAWL OF URBAN, • Supports appropriate coordination of municipal SUBURBAN OR EXURBAN DEVELOPMENT INTO water use with agriculture, recreation, and open RURAL AND UNINCORPORATED AREAS OF THE space uses. STATE. In addition, the League specifically: • Supports federal and state financial aid programs • Supports prohibition of the incorporation of new assisting municipalities with the construction and cities and towns adjacent to, or within the service improvement of water systems in order to protect and areas of, existing municipalities. enhance the quality of water supplied to the public • Supports increased municipal and, within and comply with federal and state mandates. unincorporated areas, county controls over the • Recognizes the special needs of smaller formation of special districts, placing additional municipalities and encourages the federal limitations on the powers exercised by such districts, government and the state to provide special financial and, where practicable, providing for the dissolution assistance to smaller municipalities forwater systems or phasing out of special districts. based on financial and health needs. • Generally opposes efforts to restrict municipal authority to annex territory. Natural Resource Development • Supports appropriate efforts to permit application • Supports financial and technical assistance to and enforcement of municipal ordinances, such as local governments affected by the development of building codes, fire codes, subdivision regulations, coal, oil shale, and other natural resources in order to and zoning ordinances, to buildings and permit careful and extensive planning for, and the improvements proposed to be constructed by development of, necessary municipal services and government entities within municipalities. facilities. • Supports municipal discretion concerning the imposition of development fees and requirements. Environmental Quality • SUPPORTS FINANCIAL AND TECHNICAL • Opposes further extension of federal stormwater ASSISTANCE TO MUNICIPAL GOVERNMENTS IN requirements to local governments, regardless of THE AREAS OF PLANNING AND LAND USE. size, to implement stormwater management programs • Opposes delegation of municipal land use until and unless cost-effective means are developed authority to state agencies or preemption of municipal and federal funding is provided. land use controls. • Supports continued funding for wastewater • Opposes federal or state restrictions, beyond treatment facilities in order to reduce local costs and those constitutional restrictions which have been expedite the construction of necessary treatment and defined by recent Supreme Court decisions, on the collection facilities. ability of federal, state or local governments to • Supports reasonable and practical application of regulate private property for the benefit of public air and water pollution control laws by federal and health, safety and welfare. state administrative officials and encourages restraint • Stippe ENCOURAGES MEASURES in modifying legislation and regulations which have a THAT PROMOTE intergovernmental cooperation on fiscal impact on municipalities. Particularly in the area land use issues. of water pollution, enforcement of control laws should be correlated with the availability of funds necessary Environment to achieve stated goals. In addressing environmental concerns, the League: • Supports assistance to municipal governments for the acquisition, development, and maintenance of Water parks, recreation, and open space areas and faci- e Supports water policies which protect Colorado lities. water resources. • Opposes increases in the proportion of municipal :ppropriation Supports the constitutional doctrine of prior cash funding support for state environmental and the constitutional priority given to programs. domestic water use. • Supports the inventorying and protection by mumieipal governmemts in the areas of plannimg-aftd municipalities of their water rights. tats-rise • Supports appropriate water conservation efforts • Supports adequate regulation and enforcement by all users and effective long-term water resource of drilling and mining sites, production facilities, and management. waste product storage and disposal facilities and practices to assure citizen safety, environmental D-4 protection, and the protection of domestic water • Supports increased state financial support for the sources. Division of Housing's loan and grant program for low • Supports municipal and intergovernmental efforts and moderate income housing. to improve solid waste management, including • Supports the continued efforts of the Colorado programs to encourage the purchase of recycled Housing Finance Authority to work with municipalities products, recycling, resource recovery, waste stream on the Authority's various housing loan programs. reduction, and increased use of transfer stations. • Supports the preservation, revitalization, and • Supports meaningful relief for municipalities from redevelopment of existing neighborhoods. the burden of Superfund (CERCLA) requirements and • Supports public and private financial assistance APPLICATION of a reasonable programs to address the needs of the homeless. municipal settlement policy by the Environmental Protection Agency. Independent Federal Agencies • Supports federal prohibition of polluters suing The League opposes legislation or other federal municipalities for, clean-up costs at Superfund sites action exempting federally created independent or when the municipalities owned or operated a landfill quasi-governmental agencies from local taxing, land as a nonprofit public service for area businesses and use, and other regulatory requirements. residents or when the municipalities' only contribution to the site has been municipal solid waste or treated Public Employment sewage sludge; allow EPA to sue municipalities for The League opposes efforts to interfere with a clean-up costs only if the municipalities did, in fact, municipality's ability to determine the terms and deposit significant amounts of hazardous waste in the conditions of municipal employment. Superfund site; provide that municipal clean-up liability be based on toxicity, not volume; and provide Police, Fire, and Other Pension for rapid settlement between municipalities and EPA and Employee Benefits of any clean-up liability. • Supports continuation of state matching funds to • SUPPORTS FEDERAL AND STATE assist in retiring unfunded liabilities which accrued PROGRAMS THAT ENCOURAGE CLEAN-UP AND under the old police and fire pension plans. REUSE OF "BROWNFIELD" PROPERTY. • Supports equitable levels of state funding for • Supports full federal funding for cleanup of volunteer firefighters' pensions. contaminated federally owned or managed sites, such • Opposes mandates which increase the cost of or as Rocky Flats. create inequities among municipal employee pension, • Supports intergovernmental cooperation to workers' compensation, or other employee benefits. reduce the financial impacts of federal environmental • Opposes mandated Social Security or Medicare mandates upon municipalities. coverage for all public employees, mandated benefit • Opposes state preemption of local government levels or funding standards for municipal employee authority to adopt environmental ordinances. pension plans, or other unreasonable burdens or restrictions in connection with the administration of Human Rights municipal employee benefit plans. The League supports programs that protect the rights • Opposes mandated so-called "Police Officers Bill and dignity of the individual and supports and of Rights" interfering with the management and encourages programs directed toward addressing budget prerogatives of local governments. such issues as employment, housing, health care, substance abuse, and equal opportunity. Consolidation of Governments The League supports voluntary consolidation of local Housing government entities and services by mutual The availability and affordability of decent housing is agreement. an important concern to Colorado's municipalities. Therefore, the League: Emergency Services • Supports an adequate supply of good housing, The League: regardless of income level, and continued public and • Supports local control of local emergency private sector support for such an effort. services and involvement of the state as a resource • Supports increased financial assistance from the to local government in the areas of information, federal government for housing needs of low and coordination, and training. moderate income families. D-5 • Supports state funds for those state agencies Criminal Justice which serve as a resource to local emergency • Supports state and community based intervention services. and prevention programs and state initiatives which • Supports a voluntary uniform statewide fire respect the key role of communities and local govern- incidence reporting program. ment officials. • Supports ensuring that municipal governmentG Telecommunications retain flexibility in implementing federal and state The League: criminal justice programs. • Supports the retention of municipal regulatory • Opposes state preemption of municipal authority authority over cable television systems. to determine where REGULATE firearms may be • Opposes federal or state restrictions on local within municipalities. control of municipal rights-of-way or on the authority of local governments to develop or acquire their own Municipal Court Operations telecommunications infrastructure. • Opposes imposition of state surcharges on • Opposes federal or state restrictions on municipal municipal court fines for the purpose of funding state franchising, regulatory and taxing authority over programs. telecommunications systems. • Opposes limitations on the authority of • Supports affordable access by all municipalities municipalities to enforce their own ordinances in to state-of-the-art telecommunication and information municipal courts. services. Postal Service Electric and Natural Gas Services In order to eliminate confusion among citizens and • Opposes federal restrictions which would dictate businesses and to reinforce community identities, the territorial service areas or restrict the ability of muni- League supports f1i legislation regttiriflg and {z) cipally owned utilities to service customers within their administrative action by the United States Postal municipalities, including newly annexed areas. Service to the REQUIRING USE OF mailing • Opposes federal legislation requiring states to addresses and ZIP codes that reflect the corporate implement retail competition. boundaries of cities and towns. • Opposes federal or state restructuring of the electric or natural gas industry if such restructuring Youth restricts municipal authority to regulate the use of Because youth are the future of our communities, the rights-of-way and to franchise and tax utilities and League supports municipal and other efforts that services, interferes with services provided by focus on strategies to provide leadership in positive municipally owned utilities, fails to protect interests of youth development. Recognizing the influence that all consumer classes, or sacrifices environmental and parents in partnership with nonprofit and religious social objectives protected under existing regulatory organizations, local businesses, and other policies. governmental jurisdictions have on the development • Supports municipal participation in a of youth, the League encourages municipalities to comprehensive state study of the merits and impacts promote and cultivate initiatives which address youth of restructuring the retail electric industry. issues in our communities. D-6 DYNAMIC COUNCIL- - w 4t{ Rfi~. Q co a) MANAGER RELATIONS ° °oz° o~°a'EN.°-~ a .e e C= C/i CU REGISTRATION FORM z rz .e• e e i Individual: Q $250 NLC Member City/ICMA Member C7 $350 All others Team: (Applies when 3 or more registrations from - - - f "r a city are submitted at the same time) ! _ f L1 $200 per person NLC Member City/ICMA Member 0 $250 per person All others ! r - Please print or type Z r, Name ~ i . e e e e e ID - )as you would like it to appear on name badge) LL1 - Title U ~ ~ - City/Org a ? - CL, I- - lJ7 4 t Address o 20 - City th. _ r- >,Cry J Q i:IS cry - , L } M1 :c State/Zip . Je s pd~ Phone Fax o..~~ t= ~ ea6Qj y W E-mail o F fd U AMOUNT OF PAYMENT: ? °C _j fi ti Q { ) cn Z C In k (Make checks payable to National League of Cities) CD > o ca CD _ o z:e N C UI U ~ Co O C lJ a) ? C +r+ yr t J C 07 v M N E Q 1 F M I i Went to build rr birlh powered, ef(er:tive torrrir tnr your cily? Nrxod snruw, now Icr;buirlues onrl N L c LEAD E R S H 1 P approaches to team building, decision making, and problern solving? TRAINING INSTITUTE Register your team for Dynamic Council-Manager Relations: Strategies for Small Cities HOW TO REGISTER STEP 1 THIS TIMELY EVENT WILL COVER ? Chief appointed officials (city managers, chief Complete Participant Registration Form and Fax to ISSUES AND HOT TOPICS THAT administrators) the attention of Keith Kirk c/o the National League of AFFECT CITY COUNCILS AROUND THE COUNTRY. ? Appointed officials Cities at (202) 626-3043 no later than July 14, 1999. Telephone registrations cannot be accepted. ? Teams of elected/appointed officials from the Whether you're an elected or chief appointed official, same city STEP 2 You have a responsibility to your community to work Mail the Registration Form (copy or original) and collaboratively as an effective team. This unique workshop, WORKSHOP TRAINERS: check to: designed by NLC and ICMA in partnership, is an opportunity KATHLEEN N?VAK is a council member from National League of Cities for elected officials and managers to learn together to Northglenn, Colorado. Active in leadership training and ATTENTION: Educ&Trng.99Council understand each other better. P.O. Box 85080 education, Kathie is a member and immediate past chair Richmond, VA 23285-4048 Here's your chance to ask tough questions, test assumptions, of NLC's Leadership Training Council. and "walk in each other's shoes." During the workshop you PAYMENT METHODS: will answer important questions such as: DR. MARTIN VANAC?uR is the city manager of City, personal checks, and purchase orders welcome. Glendale, Arizona. An educator as well, Marty has facili- We cannot accept credit card payments. ? How can elected and appointed officials best tated workshops throughout the country. Marty is an collaborate to share leadership and build community? active member of ICMA. CANCELLATION POLICY: Telephone cancellations cannot be accepted. All ? Where do you draw the line between policy and cancellation requests must be submitted in writing by administration? TENTATIVE AGENDA July 14th to the attention of Keith Kirk, National League ? What are the most effective roles for elected and JULY 27 6:00 P.M. - s:00 P.M. of Cities, 1301 Pennsylvania Ave., N.W., Washington, D.C. chief appointed officials? Welcoming reception/Evening activity 20004 or by fax (202) 626-3043. All requests for Special guest speaker James Svara, Professor of Public cancellation are subject to a $50.00 processing fee. FEATURES: Administration at North Carolina State University will HOTEL INFORMATION ? Self-assessments and action discuss emerging roles for elected and appointed officials planning A block of rooms has been reserved for workshop Specific strategies for improving relationships in various forms of government. participants at the Radisson Plaza Hotel, 815 Main Street in downtown Fort Worth, Texas. To receive the block room rate ? Hands-on practice in facilitating team building activities JULY 28 9:00 A.M. - 5:00 P.M. of $94.00 single or $114.00 double, contact the hotel directly ? Council member and city manager trainer team Examine emerging roles and responsibilities of elected at (817) 870-2100 or 800-333-3333 and request the National ? ' Focus on small cities.: and chief appointed officials. Assess the strength of League of Cities group rate. The hotel is located 20 minutes current relationships. Identify warning signs of troubled from DFW International Airport. The cut-off date for making Receive a copy of ICMA/NLC's. new training workbook relationships. Develop strategies to build and maintain room reservations is July 61. After that date, room rate and Working Together: A; Guide for Elected and-Appointed effective relationships: availability cannot be guaranteed. Officials _ 1~ r k JULY 29 9:00 a.M. - 00 P.M. FOR MORE INFORMATION: Please contact Keith Kirk - (202) 626-3187, W H O fS'1- O U LD ATTEND.:. ? Learn effective methods far"team buildingderision Email: kirk@nlc.org i rs I j making and problem solving, Practice facilitating team ? gCouncllrmembe MC' [¢w.tiA. s iRrjje6VEU JUN SENT BY: 5-20-99 ; 3:44PM ;VAIL VALLEY FNDATION 2/ 2 . 6tK.a 1999 Athlete Commission Fin Q' ancial Rcpori i+xexicai":"•1O ~y~::,.'y«scu2L'<Y,6:wsm»w.w.irF;<~~u - cYL:M 4:iS;CAL2Y:Y<1 )fAitlfk ' ~Yni-fA•,a'~:i i ••w•:~n n<i • ~u*:scCC M ..a i•< .aii:i.t%:fff'7N::ff: ~L.N"T uwwwvn+:e -uynW wV. i> ':`Y>.. s...~ . --,.or»! 1998Rullnverfr zdd $15,750 $15,750 Vail Valley Foundation $10,000 $25,750 Deaver Creek Resort $4,000 $29,750 ~ Town of Vail $5,000 $34,750 Vail Associates $10,000 $44,750 ,»pn~S.:z:ax~ ~ ~ S y~ '.siLiKiY:}JY56~A • e:.fa4>"3 ~ ' r.•S~f~.s»a' w••.••w• • L C t •'~„LMV>:ONO> x r»» FF. Francis Allen $2,000 42,75055^ Sacha GrtxK $5,()UU 37,750 Chris Del Bosco $1,500 36,250 Rhonda Doyle $1,000 35,250 Jay Isaacs $1,000 34, 25() Travis Townes $2,500 31,750 Stac;ia Huulwcn $4,000 27,750 Ch:ul Fleischer - $5,000 22,750 Toby Dawson $2,500 20,250 Sarah Schleper $5,000 15,250 BALAN C IT, AVAILABLE.: $15,250 rC rorVV.xMa':2Wn••...•.~..••.vn.:•.. r..j..~;. ••)>•~03 - v.ovi~.µ'W ~awi Nii> 1>- • .wt ii^~n : w~wtx . tz r" 4.1* Francis Allen $1,000 14,250 m ~ Sarali B dLlnLyne 0 14,21G 0 ..Andreas Bowel $1,00 $12,750 Rhonda. Doyle 0 $12,750 Yvonne Joyce 0 $12,7.50 Mike Moser $1,500 $11,250 Polly Leto£sky U $11,250 may Mattison $1,500 $9,750 Jill Nora-,an 0 $9,750 Steve. Prokopiw $1,000 $8,750 Jonathan Stevens 0 $8,750 McKenzie Stevens 0 $8,750 Brett Sublcu $1,000 $7,750 Gretchen Reeves $2,500 $5,250 PWdwyn 7--mg 0 $5,250 BALANCE AVATLABLR- $5,250 Printrcl 05/20/9-9 RECEIVED MAY 2 0 199 970.9268200 Fax 970.926.8228 Mailing Address: P.O. Box t4o9, Edwards, C010rad0 81632 Slifer Designs Street Address: 105 Edwards Village Blvd, Edwards, Colorado 81632 tv<u<vslifercom e-mail. infoeslifercom May 19, 1999 Ms. Pam Brandemeyer Assistant Manager Town of Vail 75 South Frontage Road Vail, CO 81657 Dear Pam: Dave Reece, President of Reece and Company Advertising, has been incredibly generous with his time, his expertise, his staff and his contacts inside the industry on behalf of Vail Valley Marketing. Reece and Company charges us approximately 40% of their normal fees and, at the same time, has always given us priority attention and excellent service. Recently, Dave discovered he had a brain tumor, which has now been operated on but his prognosis is not very optimistic. It would be a wonderful boost for him to receive some recognition and words of thanks from the Town of Vail for all of his contributions. Sincerely, 44_~_ Beth Slifer President BS/aef P. S. Dave Reece Reece and Company Advertising, LLC 475 Lawrence Street, Suite 200 Denver, CO 80202 303/534-3040 cc: Frank Johnson, Reece and Company Ross Boyle ~y TOWN OF VAIL 75 South Frontage Road Office of the Mayor Vail, Colorado 81657 303-479-2100 FAX 303-479-2157 May 28, 1999 Mr. Dave Reece Reece and Company Advertising, LLC 475 Lawrence Street, Suite 200 Denver, CO 80202 Dear Dave: On behalf of the Vail Town Council and myself, I would like to thank you personally for having been so incredibly generous with your time, your expertise, your staff, and your contacts within the marketing industry on behalf of the Vail Valley Marketing Board. The Town Council also is aware that your company, Reece and Company, has been charging approximately 40% of your normal fees, while always providing priority attention and extraordinary service. We appreciate this additional contribution toward our marketing efforts. It is with deep concern we have learned of the discovery of a brain tumor with which you have been diagnosed. If we were able to control things in our environment (and you know that's certainly not a given within the Town of Vail!), this is exactly the type of thing we would ban from happening. Unfortunately we do not have the power to do this. We do have, however, the heartfelt capacity to send along our deepest wishes for your complete recovery. Because of your perseverance and your dedication to the marketing program in Vail, we have seen huge strides toward completing an evolving year-round program. We need you to continue at the helm. So please know that the Town of Vail is completely behind you in your efforts to fight this disease; and please know further, if there is something we can do from this end, you need only tell us. Again, we wish you our very best toward your recovery. Know that our thoughts are with you. Thank you, Dave, for your multitudinous contributions to the Town of Vail and our community. Come back to us so erel k Robert E. Ford Mayor REF/aw xc: Vail Town Council Robert W. McLaurin Pamela A. Brandmeyer RECEIVED JUN ; 1999 Town of Vail Sales Tax Worksheet 6/1/99 % Change % Change 1999 Budget from frold Month 1988 1989 1990 1991 1992 1993 1994 1995 1996 1997 1998 Budget Collections Variance 1998 Budget January 1,126,496 1,465,870 1,599,123 1,713,091 1,709,654 1,855,364 1,805,707 1,894,597 1,935,782 2,052,569 2,115,359 2,188,943 2,065,457 (123,486) -2.36% -5.64° February 1,205,101 1,561,286 1,695,850 1,737,343 1,780,568 1,828,766 1,814,495 1,816,107 1,993,389 2,089,673 2,153,121 2,228,041 2,019,530 (208,511) -6.20% -9.36% March 1,591,705 1,939,758 1,897,718 2,051,820 1,977,995 1,988,090 2,250,656 2,139,298 2,240,865 2,580,992 2,368,077 2,450,164 2,393,519 (56,645) 1.07% -2.31°' April 550,205 567,684 634,174 616,648 691,163 864,303 794,668 791,092 966,993 874,427 1,107,334 1,145,861 909,826 (236,035) -17.84% -20.60°,~ Total 4,473,507 5,534,598 5,826,865 6,118,902 6,159,380 6,536,523 6,665,526 6,641,094 7,137,029 7,597,661 7,743,891 8,013,010 7,3~',t,332 ~C?1.(378) -4.59% -7.80°% May 170,567 215,548 236,359 250,809 268,000 257,248 287,315 324,681 318,920 329,783 382,718 396,027 June 329,039 393,470 448,227 468,948 468,598 475,161 548,820 590,685 594,907 630,366 633,400 655,430 July 559,683 649,139 665,094 737,288 742,750 811,538 892,830 893,483 963,717 1,043,637 1,107,882 1,146,156 August 575,887 668,119 678,071 761,992 767,257 825,954 891,566 867,125 990,650 1,073,430 1,183,926 1,224,834 September 422,502 469,032 482,328 491,684 485,954 560,535 725,205 645,902 630,453 637,831 735,608 760,913 October 291,204 335,740 364,002 324,802 367,578 400,525 408,405 461,791 413,573 472,836 515,531 532,652 November 376,235 430,820 438,731 428,086 497,907 553,681 594,491 611,147 601,208 707,166 656,596 678,336 December 1,455,948 1,615,278 1,625,219 1,691,775 1,846,223 1,974,553 1,992,855 1,994,540 2,068,851 2,254,709 2,070,834 2,132,272 Total 8,654,572 10,311,744 10,764,896 11,274,286 11,603,647 12,395,718 13,007,013 13,030,448 13,719,308 14,747,419 15,030,386 15,539,629 7,388,332