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HomeMy WebLinkAbout2000 Town Council Agendas Work Session Please Notice: General Public Discussion wiN begin at 2:30 P.M. following the Executive Session. VAIL TOWN COUNCIL woRK sESS~orv TUESDAY, JANUARY 11, 2000 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Time of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Executive Session (30 rains.) Tom Moorhead 2. Dominic Mauriello Russell Forrest Suzanne Silverthorn Todd Oppenheimer Donovan Park Update (30 rains.) ITEMITOPIC: Community Facilities -Donovan Park Report on community input on programming and uses for Donovan Park ACTION REQUESTED OF COUNCIL: Provide direction on the programming to be pursued by the design team for Donovan Park. BACKGROUND RATIONALE: The Town and the VRD held 2 public open houses on January 5 and 6 to obtain community feedback on potential uses in Donovan Park. Staff will be presenting the information obtained from the public at these meetings. The Design Team begins January 12 to develop several alternative scenarios for the creation of the community facilities on Donovan Park. Therefore, the Design Team needs direction from the Town Council on which uses should be included in the design. On February 1 the alternatives developed will be on display at the library and on February 10 there will be another public open house to receive public input on the designs. From this input, as well as input from the DRB, PEC and the Town Council, one alternative will be developed further. 3. Discussion of Council 6 Critical Strategies. (1 hr.) Bob McL.aurin Infrastructure Community Collaboration Economic Viability Local Housing 4. HR and Administration Walk Through and Orientation. (15 rains.) John Power 5. New Year's Eve Discussion (30 rains.} Greg Morrison a. Show Video Greg Hall b. Transportation status Mike Rose c. Brief overview of the evening's events Joe Russell d. Next stepsltime frame Bob McLaurin Pam Brandmeyer 6. Informs#ion Update. {10 mins.) 7. Council Reports. {10 rains.) 8. Other. {10 rains.) 9. Adjournment. {5:15 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TfMES ARE APPROX4MATE AND SUBJECT TO Ch[ANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 1198100, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 1118!00, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 2!1100, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479- 2332 voice or 479-2366 TDD for information. F:UIGENDA.NEW{'C VAIL TOWN COUNCIL. WORK SESSION TUESDAY, JANUARY '18, 2000 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Time of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Inc. 500 {15 rains.) David Solon 2, Development of Vail 50 Allison Ochs Development of new programs for Information Center Joel Heath Whitewater Park -Gore Creek Promenade. Request to Proceed. Brent Wilson (20 rains.} Nancy Kern 1. Special Even Update Sharon Smith a. Summer 2000 Events. Ian Anderson b. Jeep Whitewater Festival-Whitewater Park. 1. Concepts 2. Request for RETT funds to investigate possibilities 2. Community Host Program. a. Introduction of Project Manager. b. Two-minute update on program 3. Visitor Centers a. Introduction of new manager. b. New programs. c. Advisement on Vail only information booth vs. Vail and VVTCB members. 3. Council Orientation -Library. (30 rains.) Annie Fox 4. Alpine Garden -Information about the Garden. (30 rains.) Ry Southard 5. A discussion on the use of public right-of-way for an Allison Ochs a{ready-completed garage located at 285 Forest Rd. {15 rains.} ACTION REQUESTED OF COUNCIL: Approve, approve with conditions, or deny the use of public right-of-way for private use. BACKGROUND RATIONALE: A front setback variance was granted by the Planning and Environmental Commission at the May 19, 1999, meeting for a garage to be constructed in the front setback at 285 Forest Rd. A building permit was issued on July 21, 1999. An Improvement Location Certificate was submitted to the Community Development Department on December 13, 1999, indicating that the garage had been built over the property line and onto the public right-of-way. The applicant is requesting that the garage be allowed to remain. The applicant has applied for an additional front setback variance. However, as the Town of Vail is the owner of the right-of-way, the Town Council must grant permission to allow the garage to be over the property line prior to the Planning and Environmental Commission hearing on the setback. See the attached memo. STAFF RECOMMENDATION: The Community Development Department recommends that the Town Council deny the use of public right-of-way for private use. 6. George Ruttier In preparation for this evening's meeting discussion to further issues associated with the second reading for Ordinance 1, Series 2000. (~45 rains.) BACKGROUND RATIONALE: On November 23, 1999, the Town of Vail Planning & Environmental Commission held a public hearing for the final review and recommendation of a major SDD amendment and conditional use permit request to allow for the redevelopment of Phase IV, Vail Village Inn, Special Development District No. 6. Upon review and consideration of the request the Planning & Environmental Commission unanimously recommended approval of the redevelopment proposal to the Vail Town Council, with conditions. On December 7, 14, & 21, 1999, the Vail Town Council held work sessions to discuss the numerous aspects of the redevelopment proposal. Following discussions and providing input to the applicant, the Vail Town Council directed staff to draft an ordinance for review and consideration on January ~, 2000. On January 4, 2000, the Vail town Council approved Ordinance No. 1, Series of 2000, (5-2 Donovan, Foley}. Since first reading Condition No. 23, Section 5, has been amended to take into consideration requests of the Council. STAFF RECOMMENDATION: The Community Development Department recommends that the Town Council approve Ordinance No. 1, Series of 2000, on second reading 7. Executive Session -- Land Negotiations and Litigation. (30 rains.} Tom Moorhead 8. Information Update. (10 rains.} 9. Council Reports. (10 rains.) 10. Other. (10 rains.) 11. Adjournment. (5:05 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: {ALL TIMES ARE APPROXIMATE AN^ SUBJECT TD CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 1125144, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 2!1140, BEGINNING AT 7:40 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 211!04, BEGINNING AT 2:04 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479- 2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, January 25, 2000 12:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Time of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an i#em. 1. Executive Session -Land Negotiations and Litigation. {30 mins.} Tom Moorhead Lunch will be served. Be sure fo confirm your lunch orders with Beth by 5:00 P. M. Monday, January 24, 2000. 2. Vail Valley Breast Cancer Awareness Group Snowshoe Shuffle. Cindy Cohagen Request far Parking Discounts.(15 mins.) 3. Potential Revisions to "Exhibit B" (Permitted Capital NinaTimm Improvements} of the Master Deed Restriction for Town of Vail Kris Friel Housing Developments. {45 mins.) ACTION REQUESTED OF COUNCIL: Staff is requesting that Council approve, deny, ar modify the proposed changes. BACKGROUND RATIONALE: The Vail Commons Homeowner's Association has raised some concerns regarding three excluded capital improvements as outlined in "Exhibit B." These include association dues spent on capital improvements to Common and Limited Common Elements within the develapmen#, carpeting and floor coverings, and interior painting. Currently, credit towards increasing the sales price is not given for these three items. The rationale is to continue affordability while encouraging owners to keep the units maintained. 4. PEC and DRB Report. (15 mins.} Brent Wilson 5. Council Orientation -Fire Department. (1:15 mins.) John Gulick 6. Critical Strategies-Housing Continued. (1:30 hrs.) Bob McLaurin 7. Information Update. (10 mins.} 8. Council Reports. (10 mins.) 9. Other. (10 mins.) 10. Adjournment. { 5:00} NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 1125100, BEGINNING AT 2:00 P.M.1N TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 211100, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 2I91D0, BEGINNING AT 2;00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479- 2332 voice or 479-2356 TDD far information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, February 1, 2000 2:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Time of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Council Orientation --Community Development. {1:30hr.} Russell Forrest 2. Final Design Presentation of Buffehr Creek Park. {30 mins.} Gregg Barrie 3. Weekly Town of Vail Updates in the Newspapers. (15 mins.) Suzanne Bob Steve 4. Discussion of HIDTA Grant {High Intensity Drug Trafficking Area). Greg Morrison (30 rains.) 5. Information Update. (10 rains.} 6. Council Reports. (10 rains.} 7. Other. (10 rains.) $. Adjournment. {5:15 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUB.fECT T6 CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 218100, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 2115100, BEGINNING AT 7:00 P.M.1N TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 21'!5100, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon reeluest with 24-hour notification. Please call 479- 2332 voice or 479-2356 TDD for information. F:L4GENIDA.N EVJf C VAIL TOWN COUNCIL WORK SESSION TUESDAY, February 8, 2000 12:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Time of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Lunch wil! be served. Be sure to confirm your lunch orders with Beth by 4:00 P. M. Monday, February 7, 2000. 1. Joint Discussion with Vail Recreation District Board of Directors to Russell Forrest Discuss Cost-Sharing Agreements far Community Facilities. (1:30 hrs.) 2. Community Development Work Plan Priorities. {45 mins.} Russell Forrest 3. Update regarding Lionshead Hub Site. {15 mins.} Russell Forrest 4. Critical Strategies-Economic Vitality. (30 mins.) Bob McLaurin 5. Council Orientation -Police Department (1:00 hr.} Chief Greg Morrison 6. PEC and DRB Report. (15 mins.} Brent Wilson 7. Information Update. (10 rains.) 8. Council Reports. (10 rains.) 9. O#her. (10 rains.) 10. Adjournment. (5:15 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE ANA SUBJECT TO CHANGE} THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 2115100, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 2!15!00, BEGINNING AT 7:00 P.M. iN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 2122100, BEGINNING AT 2:D0 P.M. IN TOV COUNCIL CHAMBI=RS. Sign language interpretation available upon request with 24-hour notification. Please call 479- 2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, February 15, 2000 12:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Time of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Lunch will be served. 1. Council Orientation -Public Works (1:45 hrs.} Greg Hall Council will meet of fhe Public Works Lunch Room at ~ 2:00 p. m. 2. DRB and PEC Update. (15 rains.) Brent Wilson 3. Donovan Park Project -Notified Consultants. (1 hr.) Dominic Mauriello ITEMITOPIC: Russell Forrest Community Facilities -Donovan Park Suzanne Silverthorn Review of 3 alternative development scenarios for Donovan Park Pete Pieters with consultant team. Diane Johnson Consultant Team ACTION REQUESTED OF COUNCIL: Provide direction on proposed alternative to be pursued by the design team far Donovan Park. BACKGROUND RATIONALE: See memo in packet. 4. Six Critical Strategies --Infrastructure to include RETT & Capital Bob McLaurin Projects. (1:30 hrs.) 5. Information Update. (10 rains.) 6. Council Reports. {10 rains.) 7. Other. {10 rains.) 8. Adjournment. (5:00 P.M.} NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPR4XIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 2122100, BEGINNING AT 2:00 h.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 2122!00, BEGINNING AT 7:00 P.M. 1N TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 317100, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479- 2332 voice or 479-2356 TDD far information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, February 22, 2000 '12:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Time of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item, Lunch wil! be served. START AT NOON 1. Forest Service (1:30 hrs.} Brent Wilson A discussion regarding the proposed White River National Forest Russell Forrest Plan amendments. Dave VanNorman ACTION REQUESTED OF COUNCIL: Provide feedback on issues that warrant the transmittal of formal comments to the U.S. Forest Service. BACKGROUND RATIONALE: This is a follow-up discussion on the presentations made last month by the U.S. Forest Service, the North West Colorado Council of Governments, Eagle County Commissioners Tom Stone and James Johnson, Colorado Wild and the Aspen Wilderness Workshop regarding the proposed amendments to the White River National Forest Plan. Prior to last month's meeting, the Town Council had the opportunity to review the Draft Environmental Impact Statement for the plan and analysis provided by both Town of Vail and Eagle County staff. Staff has identified pertinent forest planning issues and is requesting feedback from Council in an effort to develop formal comments on behalf of the Town of Vail. David Van Norman (U.S. Forest Service) will be present to answer questions and discuss plan specifics. 2. Market Analysis (45 mins.) Russell Forrest Community Facilities --Hub Site Market Analysis ACTION REQUESTED OF COUNCIL: Review the preliminary market analysis presented by ERA. Comment on areas of the analysis that should be expanded or clarified. BACKGROUND RATIONALE: 4n September 21, 1999, the Town Council and the Vail Recreation District Board decided to further explore the following uses: Learning Center, 2"d Sheet of Ice, enhancements to Dobson ice rink, performing arts facility, event facility for conferences and special events, and a family center that provides recreational and learning opportunities for the family. The first step in evaluating these uses was to conduct a market analysis to determine the economic viability and the economic benefit of these uses. This market analysis shall identify the demand for these facilities, design considerations to make the facilities more marketable, economic impact to the community, and operational requirements for the facilities 3. Town of Vail Community Survey 2000. (45 mins.) Suzanne Silverthorn Chris Cares Action Requested of Council: Review and modifiy questionnaire and select method(s) of distribution. Background Rationale: Since 1987 the Town of Vail has conducted an annual survey of its residents and other stakeholders to monitor customer satisfaction levels and to identify emerging issues and trends. From 1987 to 1998, a direct mail format was used to distribute the survey. However, due to declining response rates and the town's movement to a two-year budgeting process, the format was changed in 1999 to a random telephone survey supplemented by a survey posted on the Town of Vail's Web site. For the 2000 TOV survey, the following distribution approaches are available for Council consideration: 1) mail back survey to all residents (or a random sample); 2) telephone survey to a random sample; 3) post card invitation to all residents (or a random sample) inviting the stakeholders to call atoll-free number to participate in a telephone questionnaire or on the Town of Vail's Web site; 4) Web site survey only; 5) a combination of the methods listed above. Chris Cares of the research firm RRC Associates will be available at the meeting to offer additional insights about the various distribution approaches and to review the draft survey questions with Council. 4. Joint Work Session with AIPP Board To Discuss Long-Term Nancy Sweeney Goals. (45 mins.) Background Rational: To discuss the role of AIPP. Action: To define the Council's expectations ofi the Board and the Coordinator's position. 5. DRB Report . (15 mins.) Brent Wilson 6. Discussion of the Glen Lyon Office Building (GLOB). (30 George Ruther mins.) An afternoon worksession to present the proposed major amendment to Special Development District No. 4, Cascade Village, Development Area D, Glen Lyon Office Building. The purpose of the worksession is to provide the applicant with an opportunity to present the proposed plans for the major amendment to Special Development District No. 4 and to inform the Town Council of the input received to date from the Planning & Environmental Commission and the Design Review Board. ACTION REQUESTED OF' COUNCIL; Listen to a brief presentation by the applicant and then provide any input or feedback the Town Council may have at this time. BACKGROUND RATIONALE: The Town Council has requested that the staff schedule worksession discussions with applicants proposing major amendments to existing special development districts. The purpose of the worksession is to provide the applicant with an opportunity to present the proposal to the Town Council earlier in the development review process. The Council then has an opportunity to provide input and #eedback to the applicant on the request prior to proceeding through the entire review process with the PEC and DRB. STA1F~ RECOMMENDATION: The Community Development Department will not be making a recommendation an the plan at this time. Staff will provide a recommendation at the time of final review. 7. West Vail lodge request for direction on converting AU's Nina Timm (Accommodation Units} to EHU's (Employee Housing Units}. The owners of the West Vail Lodge are proposing an adaptive re-use of the current hotel. The proposal would create 42 new, one_bedroom, for-sale, Employee Housing Units and 19, two-bedroom, free market condominiums. The proposal also increases the number of retail spaces on site that would be sold to individual business owners. (30 mins.) ACTION REQUESTED OF COUNCIL: Worksession - No action requested of Town Council BACKGROUND RATIONALE: The owners of the West Vail Lodge are looking to get initial feedback on their proposal from Town Council, Planning and Environmental Commission, and the Design Review Board so that they are able to secure financing to complete the proposal. The presentation at the work session is to provide Council with information on the project as well as get feedback on the proposal. RECOMMENDATION: None provided as this is a worksession. 8. Fourth of July Alternative Entertainment . Greg Morrison (30 mins.) Kurt Krieg Nancy Kern Greg Hall 9. Frontage Road Parking. (1 hr.) Mike Rose Greg Hall Background Rational: Current policy calls for allowing Bob McLaurin Frontage Road parking only after both structures fill. Greg Morrison Council wishes to discuss a change in policy that would allow Frontage Raad parking to occur as soon as the Village structure fills. 10 Information Update. {10 mins.) 11. Council Reports. (10 mins.) 12. Other. (10 mins.) 13. Adjournment. (7:00 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 3!07!00, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 3107100, BEGINNING AT 7:00 P.nn. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 3!14100, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. FaAGENDA.NEWTC VAIL TOWN COUNCIL WORK SESSION TUESDAY, February 29, 2000 1:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Discussion of 2 Critical Strategies {2:D0 hrs.} Bob McLaurin Infrastructure - CapitallRETT Greg Hall Economic Viability Steve Thompson Russell Forrest 2. Information Update. {10 mins.) 3. Council Reports. ('! 0 mins.) 4. Other. {1 D mins.) 5. Executive Session -Negotiations. {3D mins.) Tom Moorhead 6. Adjournment. {4:00 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: {ALL TIMES ARE APPROXIMATE AND SUB.~ECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 3107100, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 3107100, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 3114100, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please cal! 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, March 7, 2400 1:00 P.M. AT TOV COUNCIL CHAMBERS REVISED AGENDA NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. SPECIAL MEETING: 1. Vail Local Marketing District Board of Directors - To discuss Bob McLaurin organizational matters and responsibilities. (15 min.) Pam Brandmeyer Tom Moorhead Steve Thompson REGULAR TOWN COUNCIL WORK SESSION: 1. Housing Program -Review Multi-Family Projects. Nina Timm (1:15 mins.) • Mountain Bell 2. Brent Wilson George Ruther 3. Bob McLaurin 4. Pam Brandmeyer • South Side of Village Parking Structure • South Side of Lianshead Parking Structure • Timber Ridge • Update on Creekside Apartments, 2334 South Frontage Road West. • The Ruins • Update an Berry Creek 5t" Further discussion of potential employee housing on the Mountain Bell site, Lionshead Parking Structure, the Village Parking Structure, and the Ruins site. ACTION REQUESTED OF COUNCIL: Provide staff with direction on which developments to continue pursuing. As this is a work session no formal action will be taken. BACKGROUND RATIONALE: On February 1St, 2000, staff provided Council with a list of potential employee housing opportunities. Council directed staff to bring back more information about specific housing sites for further discussion. DRB &PEC Report. (15 mins.) Report on PEC Consideration of Vail Plaza Hotel. Continued Discussion of Capital Projects. {1.5 hr.) BACKGROUND RATIONALE: Last year, Council initially approved up to $37,000 in in-kind services to support Request for In-Kind Services For WestFest 2000. {10 min.) WestFesfi over the 1999 Labor Day weekend. Additionafiy, another $12,000 in in-kind was approved by Council through a supplemental appropriation to support this event. WestFest is again requesting in-kind support for the upcoming Labor Day weekend in the total amount of $51,295.00. Police: 244 Man Hours 112 CEO Hours 132 Sworn Officers Total Amount: $6,845 (This includes load-in through load-aut, Wednesday, August 30, Tuesday, September 5, 2000.) Fire Department: 2 FirefighterlEMT's per day for 10 hrs. 1 man hour @ $30.OOIhour; 2 FFIEMT's@ $60.OOIhour $600.00 per day x 3 days Total Amount: $1,800 Puhlic Works & Transportation: Transportation wages - $6,250 Transportation mileage - $1,750 Total: $8,000 Public Works wages - $22,000 Public Works Sign and Banners - $3650 Public Works Miscellaneous - $3,000 Total: $28,650 Flooring - $6,000 Total Amount: $42,650 STAFF RECOMMENDATION: Approve the in-kind services request as presented. 5. Information Update. {10 mins.) 6. Council Reports. (10 mins.} 7. Other. (10 mins.) 8. Executive Session -- Land Acquisitions. (15 rains.} Tom Moorhead 9. Adjournment. (5 :25 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE} THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 3!14100, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 3121!00, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 3121/00, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. F:IAGENDA.NEWTC VAIL TOWN COUNCIL 1NORK SESSION TUESDAY, March 14, 2000 12:00 P.M. AT TOV COUNCIL CHAMBERS NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Council wil! be served lunch 1. Executive Session -Negotiations Regarding a Lease. Tom Moorhead (30 mins.) 2. PEC Interviews. (30 mins.) 3. PEC Report. (25 mins.) Brent Wilson Vail Athletic Club Update George Ruther 4. Alpine Garden Request to Proceed with Expanded Garden Area Ry Southard Adjacent to Schoolhouse. (30 mins.} ITEMITOPIC: The Alpine Garden Foundation, represented by Ry Southard and Nicola Ripley, is requesting approval from the Council to begin the process for expanding the current lease area of the Garden. The request includes the area south of the main access road from the Nature Center Bridge up to and include the existing picnic area located along Gore Creek. A letter detailing the request is attached. ACTION REQUESTED OF COUNCIL: Discussion of the request with Alpine Garden Representatives, and Town Staff. Approval or Denial of the request. if the request is approved the Alpine Garden wiA begin the process of procuring a designer, initiating the Town's development approval process, and creating the necessary legal documents for the lease expansion. BACKGROUND RATIONALE: Please refer to the attached letter from the Alpine Garden Foundation. STAFF RECOMMENDATION: Staff recommends approval of the Alpine Garden Foundation's request to expand the lease area of the garden for the following reasons. The Vail Alpine Garden is a renowned amenity to the Town and is rapidly increasing its stature as a world class botanical garden. The expansion are will allow the garden to expand its horticultural collection into plant communities it currently does not have space to represent, including species rare and endangered in Colorado. The area of Ford Park being requested for expansion is an underutilized portion of the park. Having the Garden assume responsibility for the area will improve the overall character of the park and take nothing away in the process. The expansion process will include completion of some house keeping items regarding use of the Schoolhouse and completion of the Alpine Rock Garden scheduled for completion this summer. 5. Joint Meeting with Vail Recreation District Board to Prioritize Russell Forrest Community Facilities "Hub" Site Uses. {1:30 mins.) Piet Pieters ACT10N REQUESTED OF COUNCIL: Review the final conclusions from the market analysis prepared by Economics Research Associates. With input from the VRD, begin to discuss what uses should be further explored in a design process on the Lionshead hub site. BACKGROUND RATIONALE: On March 3rd a public open house was held at the Evergreen Lodge to review the market analysis and spatial opportunities for the hub site uses. The input from that meeting indicated strong support for a conferencellearning facility and a 2"d sheet of ice. There was also significant support for youth recrea#ional activities on the site with some concerns expressed on how recreational uses will work with a conference and learning center. There was little support at the March 3rd meeting far performing arts. On March 7th, a Town Council hearing occurred to receive additional feedback on the community facility uses. On March 14th, the final market analysis will be presented to Council with a summary of economic benefitslimpacts of the proposed facilities. Staff would like to request that the VRD and the Town Council begin providing staff with input on the uses they would like to begin further exploring in a design process on the hub site. Another evening meeting is scheduled for March 21St to provide additional time for the Town Council and the VRD to come to a conclusion on the program for the hub site and to solicit additional public input. 6. Community Facilities -Donovan Park Dominic Mauriello Review of refined preferred alternative "C" for Donovan Park with Piet Pieters consultant team. {1 hr.) ACTION REQUESTED OF COUNCIL: Provide direction on developing final plan for Donovan Park to be reviewed by the PEC and DRB through the development review process. BACKGROUND RATIONALE: See memo in packet. 7. 6 Critical Strategies. (1:30 mins.) Suzanne Silverthorn Community Collaboration Bob McLaurin Capital Projects 8. Information Update. {10 mins.) 9. Council Reports. (10 mins.) 10. Other. {10 mins.) 11. Adjournment. (6:25 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: {ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 3121100, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 312$100, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 3121100, BEGINNING AT 7:00 P,M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. FaAGENDA.NEWTC VAIL TOWN COUNCIL WORK SESSION TUESDAY, March 21, 2000 2:00 P.M. AT TOV COUNCIL CHAMBERS NOTE: Time of items is approximate, subject to change, and cannot be relied upon #o determine a# what time Council will consider an item. 1. CMC -Joint Work Session with Town Council. (45 mins.) Dr. Cynthia Heelan Dr. Jose Aybar 2. USFS Update on Booth Creek Prescribed Burn. (90 mins.) Phil Bowden John Gulick BACKGROUND: The prescribed burn in the Booth Falls area above Vail was approved by a previous Council. Because conditions were not optimal last spring, the USFS delayed the burn. Conditions currently are of the calibre to ensure safety measures are carried out and the outcome will provide for bighorn sheep habitat to be resurrected to its former status. The USFS is appearing before Council to provide this public information notice. ACTION REQUESTED OF COUNCIL: None. 3. Parking Management Study, Process, and Objectives. Greg Morrison (1 hr.) Greg Hall Arnie Ullevig ITEMITOPIC: Overview of the process and discussion of Mike Rose objectives for the parking management plan for both the short term and long term. ACTION REQUESTED OF COUNCIL: Review the process and participate in defining the objectives which need to be addressed to work at optimizing parking supply and demand for now and in the future for all the various stakeholders. BACKGROUND RATIONALE: The Town's Master Transportation Plan was adopted in early 1993, with the majority of the discussions taking place in 1990. Policies were put in place with regards to parking management. In addition the long-term recommendation was that 500 additional spaces were needed to meet demand. Since this time many things have changed. It is important to look at the overall parking policies and programs and determine where changes need fio be made with regards to how public parking in Vail is managed. It is time also to reevaluate the long term need of additional spaces within Vail, as the recommended sites for these future spaces are being discussed for development. Once development occurs we may be out of options to implement any long term solutions. 4. Amendments to Subdivision RegulationslReview of the Brent Wilsan Conditional Use Permit (to allow conversion of AU's to EHU's) and to Discuss the Conditional Use Permit for the West Vail Lodge. (25 mins.) A request for a worksession discussion and first reading of Ordinance 5, Series of 2000, an ordinance amending Chapter 13-7, Town of Vail Cade, to allow for the conversion of accommodation units into condom'rniumized employee housing units. ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Ordinance 5, Series of 2000 on first reading. BACKGROUND RATIONALE: In 1983, the Town of Vail passed Ordinance 2, Series of 1983 in an effort to address the conversion of accommodation units ("live beds") into condominiums within the Town. The ordinance placed restrictions on the use of accommodation units that had been previously converted to condominiums and required these units to participate in a short-term rental pool. This principle of "lodging preservation" is a universal theme throughout Colorado's mountain resort communities and the Town has managed through both subdivision regulation and zoning to preserve a substantial number of accommodation units. In 1995, the Town of Vail amended this regulation in order to prohibit the conversion of any accommodation units to condominiums. The restrictions an previously-converted units remained in effect under this amendment while the application process for conversion of a.u.'s into condominiums was eliminated. This proposed amendment to Chapter 13-7 would allow for the conversion of accommodation units into employee housing through the Town's existing condominium platting and conditional use permit processes. None of the Town's other restrictions on condominium conversions would be changed with this amendment. 5. Vail Athletic Club (VAC) Employee Housing Discussion. Russell Forrest (15 mins.) Tom Braun 6. DRB Report. (15 mins.) Allison Ochs Bent Wilson 7. Information Update. (10 mins.) 8. Council Reports. (10 mins.) 9. Other. (10 mins.) 10. Adjournment. (5:05 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 3128100, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 3128100, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 414100, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. FaAGENDA.NEWTC VAIL TOWN COUNCIL WORK SESSION TUESDAY, March 28, 200fl 2:00 P.M. AT TOV COUNCIL CHAMBERS NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. REVISED AGENDA 1. DRB Interviews. (15 mins.) 2, AIPP Interviews. (15 mins.) 3. Whitewater Park Discussion. (1:15 mins.) Todd Opppenheimer Joel Heath 4. Model Traffic CodelResidential. (1 hr.) Greg Hall Greg Morrison BACKGROUND RATIONALE: The Model Traffic Code establishes speed limits for bo#h residential and commerical streets and roads. In order to change the speed limit from what the code requires, it is necessary to do site-specific speed studies. The Town of Vail had conducted these studies in 1998 and they do show that in our residential areas we should be able to reduce the speed from 30 mph to 25mph. We will discuss these speed studies at the work session on the 28th wlCouncil. In addition, when you adopt the Model Traffic Code, it also pertains to on-street parking regulations under TOV ownership which, also, can be reviewed at this time. STAFF RECOMMENDATION: Provide input and direction to staff, after which the adopting ordinance #or the Model Traffic Code will be prepared. 5. The Vail Valley Foundation is proposing to improve and George Ruther expand the amphitheater in Ford Park. The amphitheater is leased by the Foundation from the Town of Vail. in order to proceed through the development review process the Foundation must first receive approval to submit an application to the Community Development Department from the Vail Town Council. The purpose of this worksession is to request the permission to proceed through the development review process. (15 mins.} ACTION REQUESTED OF COUNCIL: Approve, approve with conditions or deny the Vail Valley Foundation's request. BACKGROUND RATIONALE: The purpose of this worksession is not to review the proposal. If permission is granted to proceed with the application through the development review process, the Vail Town Council will be informed regularly during PEC and DRB updates. Once action is taken, the Council can calf the project up for review if desired. STAFF RECOMMENDATION: The Community Development Department recommends that the Town Council approve the applicant's request. 6. Proposed Request for Proposal {RFP} for the sixteen-acre Nina Timm housing site at Berry Creek 5~" Filing that is a joint project Russ Forrest with Eagle County. {30 mins.) Tom Moorhead ACTION REQUESTED OF COUNCIL: Provide staff comments andlor approval of the RFP. BACKGROUND RATIONALE: Town staff has met with the staff from Eagle County and created a draft Request For Proposals (RFP) for the sixteen- acre housing site at the Berry Creek 5t" Filing. Based on information that staff has received the Board of County Commissioners agrees in principal with the RFP, but they may request some small changes. RECOMMENDATION: None provided as this is a worksession. 7. PEC Report. (15 mins.} Allison Ochs Brent Wilson 8. Information Update. (10 mins.} 9. Council Reports. (10 mins.) 10. Other. (10 mins.) 11. Adjournment. (6:15 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (AFL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 4104!00, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 4111!00, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 4!04!00, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL woRK sESS~oN TUESDAY, April 11, 2000 2:00 P,M, AT TOV COUNCIL CHAMBERS NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Tax Increment Financing (TIi=). (1 hr.) Dominic Maurieilo Dee Wisor 2. Review of the Vail and Eagle County Solid Waste Management Russell Forrest {40 mins.) Patrick Hammel Ron Rasnic ACTION REQUESTED OF COUNCIL: Consider the possible waste reduction strategies outlined in the plan. What actions would you like to see implemented? What actions would the council be willing to support monetarily? BACKGROUND RATIONALE: For the past few years the Town of Vail has been working in conjunction with Eagle County on developing a solid waste plan to help better manage the Counties waste. Due to the high rate or growth in the area and the high per person waste generation in the valley, the projected landfill life has been cut in half. The Town of Vail and Eagle County wants to extend the life of the landfill by implementing some of the proposed actions outlined in the Solid Waste Plan. STAFF RECOMMENDATION • Continue to help fund education and Green Star Program by donating to the non-profit group Partnerships for Environmental Education Programs (PEEP). • Lower demolition fees for contractors that divert at least 25% of waste material from the landfill by either reusing or recycling. • Team with Eagle County, Vail Resorts and Eagle River Water and Sanitation District to create a composting facility at the landfill. 3. A site viste and hearing of an appeal of the Planning and Allison Ochs Environmental Commission decisions to grant variances from Section 12-6D-~, and Section 12-14-6, Town of Vail Code, to allow for an addition and deck expansion, located at 706 W. Forest RoadlLot 9, Block 1, Vail Village 6th Filing. Site Visit. (30 mins.} ACTION REQUESTED OF COUNCIL: Uphold, Uphold with modifications, or Overturn the Planning and Environmental Commission's decision. BACKGROUND RATIONALE: On March 13, 2000, the Planning and Environmental Commission granted variances from Sections 12-6D-6 (setbacks) and 12-14-6 (deck setbacks) to allow for an addition and deck expansion into required setbacks for the secondary unit located at 706 W. Forest Rd. based on the following findings: 1. That the granting of the setback variance does not constitute a grant of special privilege inconsistent with the limitations an other properties in the PrimarylSecondaryZnne District. 2. That the granting of the variance will not be detrimental to the public health, safety or welfare, or materially injurious #o properties or improvements in the vicinity. 3. That the variance is warranted because there are exceptions or extraordinary circumstances or conditions applicable to the same site of the variance that do not apply generally to other properties in the PrimarylSecondary Residential Zone District. Nancy Shapiro Adam, on behalf of NSA Investments and owner of the primary unit, filed an appeal of the Planning and Environmental Commission decision, stating that there is no hardship to justify the variances. A variance was received in June of 1998 for the primary unit, also based on the above findings. The regulations at the time of construction of the PrimarylSecondary Residence allowed for a 10 ft. front setback due to the steep slopes. Please refer to the staff memorandum for details. STAFF RECOMMENDATION: Staff recommends that the Council uphold the Planning and Environmental Commission's approval of the variances. 4. Discussion Ordinance No. 6, Series 2000 - EHU's. {30 mins.) Dominic Mauriello 5. A worksession discussion of White River National Forest Brent Wilson Plan revision issues. (1:15 mins.) ACTION REQUESTED OF COUNCIL: Provide feedback regarding the issues raised at previous meetings on this topic. This feedback will be used to draft comments to be considered by Council for transmittal to the U.S. Forest Service on behalf of the Town of Vail. BACKGROUND RATIONALE: As mentioned previously, the Town's deadline for the submission of comments on the proposed amendments to the White River National Forest Plan is Tuesday, May 9th. The Town Council has conducted three public meetings with input from various public agencies and private organizations as well as numerous citizens. The purpose of this meeting is to determine the following: • Does the Vail Town Council wish to transmit formal comments on the proposed plan revisions to the U.S. Forest Service? ^ Does the Vail Town Council wish to endorse a recommended plan alternative {Alternative B, C, D, E, etc.} or simply submit comments on the specific issues identified by the Town as pertinent to Vail? • Are there any other issues the Town Council would like to address that have not yet been discussed? Are there any additional questions that need to be addressed prior to the transmittal of comments to the USFS? Issues identified by the Town Council and staff earlier this year will be discussed. Due to concerns expressed by citizens and council members at the April 4th hearing, the issue of water qualitylquantity has been added #or discussion. Based on the Town Council's direction at this meeting, staff will formulate a draft position statement for council review later this month. 6. DRB Report. (5 mins.) Allison Ochs Brent Wilson 7. Information Update. (10 mins.) 8. Council Reports. ('10 mins.) 9. Other. (10 mins.} 10. Adjournment. (6:30 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 4118100, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 5102100, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 4118100, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. F:IAGENDA. NEWTC VAIL. TOWN COUNCIL WORK SESSION TUESDAY, April 18, 20x0 2:00 P.M. AT TOV COUNCIL CHAMBERS NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. 1 g Year Anniversary -Todd Oppenheimer. (10 minutes) 2. Consideration of Resource Center Funding Request. Mike Goodbee (30 minutes). 3. Update on the Eagle County Regional Transportation District Kevin Foley (ECO). Discussion of Potential Efficiencies for Regional Mike Rose Transportation Services. {15 min.) Greg Half Bob McLaurin 4. A request for a worksession to discuss proposed changes to Brent Wilson the Town's "parking pay-in-lieu" policy and the results of the Town's cammercial core area parking study. (1 hr.) ACTION REQUESTED OF COUNCIL: Provide feedback to be used in the preparation of amendments to the Town's Off-Street Parking and Loading Regulations (Chapter 12-10, Vail Town Code). BACKGROUND RATIONALE: Parkina Pav-in-Lieu Poficv: The Town's zoning code has allowed for certain exemptions from on-site parking requirements since 1973. In 1982, in conjunction with the Vail Village and Lionshead Urban Design Guide Plans, the Town established its current "parking pay-in-lieu" program - thereby allowing property owners to pay a fee in exchange for a reduction in on-site parking. The program's primary purpose was to minimize vehicular traffic in the Town's pedestrianized commercial areas while allowing property owners some flexibility in the provision of required parking created by infill development and redevelopment. Curren#ly, all properties that are zoned CCI, CCII or LHMU-1 {Vail Village and Lionshead) have the ability to participate in the Town's pay-in-lieu program -- regardless of their location. The PEC and Vail Town Council have expressed a desire to reevaluate the program in an effort to promote the original goals outlined in the Vail Village and Lionshead Design Guide Plans. Staff has reviewed the applicability and effectiveness of the program with the Town's Planning and Environmental Commission and will be presenting an overview of PEC findings and recommendations to the Town Council. Commercial Core Area Parkina Studv: During the summer of 1999, the Town hired the firm of Felsburg, Hplt & Ullevig to conduct an in-depth analysis of parking generation in Vail's commercial core areas. The primary purpose of the study was to determine the influence of external factors (mixed uses, transitlpedestrian trips, hourly variations in business activity} on parking generation. Currently, the Town's parking regulations do not account for these factors and assess parking requirements strictly by land use type and square footage. Given the inability of many properties in Vail Village and Lionshead to provide on-site parking and the Town's $17,917 per space parking pay-in-lieu fee, staff realized a need to produce a more realistic assessment of parking generation in these areas. A copy of the consultant's study and findings has been included for reference. STAFFIBOARD RECOMMENDATION: 1) The Town's Planning and Environmental Commission voted unanimously (3127100} to recommend approval of the proposed changes to the Town's parking pay- in-lieu policy to the Vail Town Council. 2) The Town's Planning and Environmental Commission voted 3-1 (4110100 -Aasland opposed; Doyon and Golden absent} to recommend that the Town Council table discussion of the commercial core area parking study until the Town's day-skier parking management study is completed this summer. Although the PEC stated they thought the study was "a strong step in the right direction," they said it would be prudent to review the study once again after the day skier parking management study is completed. Galen Aasland wished to forward his personal recommendation of approval of the commercial core area parking study to the Town Council. Staff will forward a recommendation prior to final Council review of these proposed amendments to Chapter 12-10, Vail Town Code. 5. Information Update. (10 mins.} 6. Council Reports. (10 mins.) 7. Other. {10 mins.) 8. Adjournment. (4:25 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE} THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 4125100, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 5102100, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 5102100, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBER5. Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, May 2, 2000 2:00 P.M. AT TOV COUNCIL CHAMBERS NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Regions! Trails Presentation be Eagle Valley Trails. Ellie Caryl Committee. (20 mins.) 2. Waterhouse Garage Encroachment. (15 mins.) Allison Ochs Greg Hall A discussion on the purchase of public right-of-way for an Tom Moorhead already-completed garage located at 285 Forest Rd. ACTION REQUESTED OF COUNCIL: Approve, approve with conditions, or deny the use of public right-of-way for private use. BACKGROUND RATIONALE: The Town Council originally discussed #his item at the January 18, 2000 worksession. The applicant is returning with an offer to purchase the right-of way, then re-subdivide the lot. A front setback variance was granted by the Planning and Environmental Commission at the May 19, 1999, meeting for a garage to be constructed in the #ront setback at 285 Forest Rd. A building permit was issued on July 21, 1999. An Improvement Location Certificate was submitted to the Community Development Department on December 13, 1999, indicating that the garage had been built over the property line and onto the public right-of--way. The applicant is requesting that the garage be allowed to remain and that they be allowed to purchase the right- of-way from the Town of Vail, then re-subdivide the lot. Should the Town Council choose to sell a portion of the right-of-way, the applicant will still need to return to the Planning and Environmental Commission for the variance and the resubdivision and return to the Council for 2 readings of an ordinance. STAFF RECOMMENDATION: The Community Development Department recommends that the Town Council deny the purchase of public right-of-way for private use. 3. Year End Financial Report. (30 mins.} Steve Thompson 4 A request for a work session to discuss proposed changes to the Brent Wilson Town's commercial core area parking requirements schedule. (30 mins.) ACTION REQUESTED OF COUNCIL: Provide feedback to be used in the preparation of Ordinance 9, Series of 2000; an ordinance amending Chapter 12-10, Vail Town Code with specific regard to off-street parking requirements #or properties within Vail's commercial core areas and variance procedures for off-street parking and loading. BACKGROUND RATIONALE: During the summer of 1999, the Town hired the firm of i=elsburg, Holt & Ullevig to conduct an in-depth analysis of parking genera#ion in Vail's commercial core areas. The primary purpose of the study was to determine the influence of external factors (mixed uses, transitlpedestrian trips, hourly variations in business acfivity) on parking generation. Currently, the Town's parking regulations do not account for these factors and assess parking requirements strictly by land use type and square footage. Given the inability of many properties in Vail Village and Lionshead to provide an-site parking and the Town's $17,917 per space parking pay-in-lieu fee, staff realized a need to produce a mare realistic assessment of parking generation in these areas. A copy of the consultant's study and findings has been included for reference. On April 18'", the Town Council directed staff to create an ordinance adapting the Planning and Environmental Commission's proposed revisions to the consultant's recommended parking requirements schedule. STAFFIBOARD RECOMMENDATION: Staff recommends that the Vail Town Council adopt the consultant's recommended parking schedule for incorporation into Ordinance 9, Series of 2000. 5. Skateboard Park Progress Report. (15 mins.) Diane Johnston 6. DRB ReportIPEC Report. (10 mins.) Allison Ochs Brent Wilson 7. Information Update. (10 mins.) 8. Council Reports. {10 mins.) 9. Other. (10 mins.) 10. Adjournment. (4:00 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 5109!00, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 5116!00, BEGINNING AT 2:00 P,M, IN TOV COUNCIL CHAMBERS, THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 5116100, BEGINNING AT 7':00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation mailable upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, May 9, 2000 2:00 P.M. AT TOV COUNCIL CHAMBERS NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Counci! will consider an item. 1. Administration and Budget Orientation. (1:00 hr.) Steve Thompson BACKGROUND; The first step in developing the 2001-2002 biennial budget is for the Town Council to review the budget calendar and the budget process. Due to slow revenue growth and potential salary increases of 6-7%, we cannot balance the operating budgets in the future without doing one of the following: cutting costs, using fund balances, allocating project revenues, finding new revenues, or changing the use of RETT. So the budget process can begin in June, staff would like to use the May meetings to get some direction on these issues . Getting the Council's direction at this time does not mean the Town manager's budget cannot be changed in October by the Town Council. Staff needs direction from the Tawn Council in May on the following issues: • 1. Prepare the salary and benefits budget for 2001 and 2002 assuming a 6-7% increase. • 2. Agree to and review budget calendar and process. • 3. Agree on solution for solving the revenue shortfall. • ~4. Election issues related to the budget. On May 9th John Power will discuss the pay philosophy and the need for the 6-7% salary budget. We will then discuss the budget process and calendar along with possible ideas for solving the revenue shortfall. STAFFS RECOMMENDATION: 2. Council Site Visit and Call up of Katsos Bike Path. (45 mins.) Allison Ochs Greg Barrie Town Council call-up of the Planning and Environmental Commission's denial of the Conditional Use Permit to relocate 1300 ft. of low-lying bike path, informally known as the Katsos Property, located at Tract A, Vail Village 12th Filing. ACTION REQUESTED OF COUNClL: Uphold, overturn, or overturn with conditions, the Planning and Environmental Commission's denla! of the Conditional Use Permit. BACKGROUND RATIONALE: The Town of Vail is requesting a Conditional Use Permit to allow for the relocation ofi 1300 ft. of low lying bike path located at the property informally known as the Katsos property 1 Tract A, Vail Village 12th Filing. The property is currently zoned Natural Area Preservation District, which requires a Conditional Use Permit for "paved and unpaved, non-motorized, bicycle paths and pedestrian walkways." The Town of Vai! is proposing the relocation of the bike path due to the flooding that typically occurs on this portion of the path during the spring. Prior to the 1960's this property, informally known as the Katsos property, located at Tract A, Vail Village 12`", had been used for sheep grazing. In the early 1960's, it was purchased by Vail Associates, who planned to develop the property as housing. However, steep slopes and multiple geologic hazards precluded extensive development. In July of 1977, the Town of Vail purchased the property. It was rezoned from Low Density Multiple Family to Greenbelt and Natural Open Space District, with a proposal to comple#e the bike path, which was already partially constructed on the western portion of the property. At that time, a Conditional Use Permit was not required for paved paths. In 1996, the land was rezoned to Natural Area Preservation District, which requires a conditional use permit for paved recreation paths. The Planning and Environmental Commission voted to deny this application at their April 10, 2000 meeting with the finding that the negative environmental impacts of relocating the path out weighed the benefits. Staff disagrees with this finding. The staff memo and minutes from this meeting are included in the Council packe#. The Town Council voted to call~up the Planning and Environmental Commission's denial of the application at the April 11{" worksession. STAFP RECOMMENDATION: The Community Development Department recommends that the Town Council overturn the Planning and Environmental Commission's decision to deny the Conditional Use Permit request. Should the Town Council choose to approve the conditional use permit request, staff recommends the following condition: Prior fo construcfion, a permit from fhe Army Corps of Engineers must be submitted to the Community Development Department. 3. Appeal of Illig DRB Approval. {25 mins.) Allison Ochs ITEMITOPIC: An appeal of the Design Review Board decision to uphold the staff decision to approve a residential remodel located at 706 W. Forest Road/Lot 9, Block 1, Vail Village 6t~' Filing. ACTION REQUESTED OF COUNCIh: Uphold, Uphold with modifications, or Overturn the Design Review Board's decision to uphold the staff approval of the residential remodel. BACKGROUND RATIONALE: The Illig remodel was conceptually reviewed by the Design Review Board at the March 1, 2000, meeting. The Design Review Board directed staff to "staff approve" the remodel pending approval of the variances. The project was staff approved on March 17, 2000. The appellant, Nancy Adam of NSA investments, then appealed the staff approval of the project. The Design Review Board again reviewed the appeal at their April 5, 2000, meeting and upheld the staff approval of the project, stating that the project met the intent of the Design Guidelines and that staff acted as directed by the Board. The appellent then appealed the Design Review Board's decision to uphold the staff approval. STAFF RECOMMENDATION: Staff recommends that the Council uphold the Design Review Board's decision to uphold the staff approval of the residential remodel. 4. Community Facilities Process Update. {10 mins.) Russell Forrest George Ruttier 5. DRB Report and PEC Report. (5 mins.) Allison Ochs Bren# Wilson $, Information Update. (5 mins.) 7, Council Reports. (10 mins.) S, Other. (10 mins.) 9. Adjournment. (4:50 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 511fi100, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 5123100, BEGINNING AT 2:00 P.M. 1N TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 5116100, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language in#erpretation available upon request with 24=hour notification. Please call 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, May 16, 2000 2:00 P.M. AT TOV COUNCIL CHAMBERS NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Annie Fox - 15 Year Anniversary.{5 mins.) Pam Brandmeyer 2. PEC Interviews. (15 mins.} 3. FY2001 Budget Discussion.(1:30 mins.) Bob McLaurin Steve Thompson 4. Critical Strategies -Community Coliaboration.(30 mins.) Suzanne Silverthorn 5. VVTCB {Vail Valley Tourism and Convention Bureau)Update Christy Laird on the Lodging Quality Assurance Program. Overview of John Garth actions taken to date as well as future initiatives. (20 mins.) 6. July 4th Update.{15 mins.} Greg Morrison 7. Information Update. (10 mins.) 8. Council Reports. {10 mins.) 9. Other. (10 rains.) 10. Adjournment. (5:05 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 512310D, BEGINNING AT 2:00 P.M. 1N TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 6106100, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 6106100, BEGINNING AT 7:00 P,M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. VAiL TOWN COUNCIL WORK SESSION TUESDAY, May 23, 2000 2:00 P.M. AT TOV COUNCIL CHAMBERS NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Discussion of the FY200112002 Budget.{1:30 hrs.) Bob McLaurin Steve Thompson ACTION REQUESTED OF COUNCIL: Discuss TOV Budget for the Fiscal year 2001-2002 and give direction on the issues identified in the budget memo. 2. Consideration of Resource Center Funding Request. Mike Goodbee (30 mins.) Bev Christianson Jeannie Bailey 3. National Law Enfiorcement Week.(10 mins.) Greg Morrison 4. Discussion of Second Sheet of Ice.(30 mins.} Glenn Davis 5. DRB and PEC Report.(10 mins.) Allison Ochs Brent Wilson 6. Lupine Road and Water Project.(5 mins) Greg Hall ACTION REQUESTED OF COUNCIL: Review the bids and award or reject the contract. BACKGROUND RATIONALE: This project is in the capital budget. It is a joint project with the Eagle River Water and Sewer District. The Town of Vail is the owner of the project and an intergovernmental contract will be executed with the district to ensure repayment for their work prior to award of the contract to the contractor. See attachments for bid breakdowns. The project is within the budget. STAFF RECOMMENDATION: Award the contract. 7. Information Update. {10 mins.) 8. Council Reports. {10 mins.) 9. Other. {10 mins.) 10. Adjournment. (5:25 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 610GI00, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS, THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 6113100, BEGINNING AT 2:00 P.M. 1N TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, fi106I00, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 4792332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, June 6, 2flOfl z:flU P.M. AT TOV COUNCIL CHAMBERS NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Employee Anniversaries. (10 mins.) • Pam Brandmeyer - 20 years • Susan Hervert - 15 years • Steve Erickson - 15 years • Janeil Turnbull - 15 years 2. 3. Ry Southard Interview for Two LLA (Local Licensing Authority) Positions. (10 mins.) Vail Alpine Garden Request for Funding.(15 mins.) 4. Review of the water quality study performed by the U.S.G.S. Russell Forrest (United States Geological Survey) on the Gore Creek Patrick Hamel Watershed and possible actions for the Town of Vail to Kirby Wynn consider to improve water quality. (45 mins.) ACTION REQUESTED OF COUNCIL: Review study and provide staff with input on next steps. BACKGROUND RATIONALE: To properly manage water resources in the Gore Creek Watershed, local organizations were interested in a better understanding of water quality and stream biology and their relation to land uses and natural factors in the watershed. In response to these concerns, the Town of Vail, the Eagle River Water and Sanitation District, Vail Associates and the Upper Eagle Regional Water Authority created the Gore Creek Watershed Management Program in 1996. The goal of the program is to provide information for the management and protection of water quality and aquatic life in the watershed. 5. Bike and Skate Board Dismount Zones.(1 hr.) Joe Russell 6. Informa#ion Update. (10 mins.) 7. Council Reports. (10 mins.) 8. Other. (1 D rains.) 9. Adjournment. (4:50 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL 8E ON TUESDAY, 6113100, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 6127100, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 6120!00, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 4792332 voice or 479-2358 TDD for information. VAIL TOWN COUNCIL" WORK SESSION TUESDAY, June 13, 2000 1:DD P.M. AT TOV COUNCIL CHAMBERS NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. SPECIAL MEETING 1. Special Quarterly Meeting of the Vail Town Council sitting as Ross Boyle the Board of Directors for the Vail Local Marketing District Tom Kassmel (VLMD) to review the Summer Marketing Program. {45 mins.) REGULAR MEETING 1. County Commissioner Michael Gallagher. {10 mins.) Michael Gallagher 2. An appeal of the PEC's May 8th approval of proposed Brent Wilson modifications to the Gore Creek Flood Plain, located at the Gore Creek Whitewater Park, Gore Creek Promenade 1 Tracts I & A, Block 5B, Vail Village 15t Filing. (45 rains.) ACTION REQUESTED OF COUNCIL: The Town Council is being asked to uphold, uphold with modifications, or overturn the PEC's May $th approval of this proposal. BACKGROUND RATIONALE: On May $t~, the Town Of Vail Planning and Environmenta! Commission (PEC) voted (6-1, Doyon against} to approve the Town's request to provide boating and fishery amenities within Gore Creek. The PEC's approval carried two conditions: 1} The timing of construction will be coordinated with the Colorado Division of Wildlife to ensure trout spawning activities are not adversely impacted; and 2) Proper signage, benches, picnic tables, trash, and kayak carriers on bus transportation will be addressed as part of the long-term management plan. The Village Center Condominium Association, represented by their attorney, filed an appeal of the PEC's approval of this proposal. In accordance with the provisions of Section 12-3- 3, Vail Town Cade, a hearing has been scheduled before the Vail Town Council to discuss this matter. STAFF RECOMMENDATION: The Community Development Department recommends that the Vail Town Council uphold the Planning and Environmental Commission's approval of the proposed modifications to the Gore Creek Flood Plain, located at the Gore Creek Whitewater Park, Gore Creek Promenade 1 Tracts I & A, Block 5B, Vail Village 1St Filing, subject to the following findings: 1. That the proposed location of the flood plain modification and the conditions under which it would be operated or maintained would not be detrimental to the public health, safety, or welfare or materially injurious to properties or improvements in the vicinity. A complete floodplain analysis conducted by a qualified consultant indicates adjacent properties will not be adversely impacted by this proposal. 3. An appeal of the Planning and Environmental Commission's Brent Wilson denial of a request for a variance from Section 12-6C-9, Town of Vail Code, to allow for two-family primarylsecondary residential site coverage in excess of 20% of lot area, located at 1007 Eagle's Nest Circle 1 Lot 1, Block 6, Vail Village Filing 7. (45 mins.} Appellant: Kathleen Ferry, represented by RKD Architects ACTION REQUESTED OF VAIL TOWN COUNCIL: Uphold, Uphold with modifications, or Overturn the Planning and Environmental Commission's decision. BACKGROUND RATIONALE: The appellant, Kathleen Ferry, went before the Town of Vail Planning and Environmental Commission (PEC) on May 8th to request a variance from Section 12-6C-9, Town of Vail Code in conjunction with a proposed residential addition at the above-referenced property. This request was for development of the lot with a site coverage of 22.2% of lot area {applicable zoning allows a maximum site coverage of 20%). The Planning and Environmental Commission held that there are no physical hardships or unique characteristics on the property that warrant a deviation from the zoning regulations and that approval of this variance request would constitute a grant of special .privilege. The PEC voted unanimously (Galen Aasland abstaining) to deny the request. A staff memo, the applicant's statement of the request and related correspondence have been forwarded to the Town Council. STAFF RECOMMENDATION: Staff recommends that the Town Council uphold the Planning and Environmental Commission's denial of this variance request, subject to the following findings: That the granting of the site coverage variance will constitute a grant of special privilege inconsistent with the limitations on other properties classified in the PrimarylSecondary Residentia! Zone District. 2. There are no exceptions or extraordinary circumstances or conditions applicable to this site that do not apply generally to other properties in the PrimarylSecondary Residential Zone District. 3. That the strict interpretation or enforcement of the specified regulation does not deprive the appFicant of privileges enjoyed by the owners of other properties in the Primaryl5econdary Residential Zone District. 5. Second Sheet of Ice Discussion. (15 mins.) Glenn Davis 6. Discussion of po#ential, seasonal, employee housing opportunities Nina Timm in the Town of Vail. (45 mins.) ACTION REQUESTED OF COUNCIL: Provide staff with direction an which opportunities to continue pursuing. BACKGROUND RATIONALE: On February 151 staff presented Council with various seasonal housing opportunities. Council requested that staff present the information again when the full Council is present. A discussion of the Village and Lionshead Parking Structures are included as well as the Mountain Befl site. STAFF RECOMMENDATION: None as this is a work session. 7. Code of Conduct -Town of Vail Buses. {20 mins.) Mike Rose Greg Morrison 8. DRB Report/PEC Agenda and Report. {10 mins.) Allison Ochs Brent Wilson 9. Information Update. (10 mins.} 10. Council Reports. (10 mins.) 11. Other. {10 mins.) 12. Adjournment. (5:40 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: {ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 6!20100, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE 1=OLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 6127100, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 6120!00, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation mailable upon request with 24~hour notification. Please call 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, June 27, 2000 1:fl0 P.M. AT TOV COUNCIL CHAMBERS NOTE; Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. EXECUTIVE SESSION 1. Discussion of Timber Ridge and litigation. (30 rains.) Tom Moorhead REGULAR MEETING 1. Council Contribution Criteria Discussion. (1 hr.) Steve Thompson Pam Brandmeyer ACTION REQUESTED OF COUNCIL: Chris Stouder Review current criteria and affirm or change the criteria. BACKGROUND RATIONALE: The prior emphasis had been to fund functions or programs #hat supported a positive economic climate in Vail and loran environmentally sensitive high quality of life. The emphasis had moved away from giving money to groups that provide health and human services as this service is traditionally provided by the county. The Town Council provided seed funding to the United Way to fund health and human service organizations in '1999. Staff has enclosed the contribution schedule for 2Q00 to give you an idea of where the funding has been allocated for the pas# calendar year. Additionally, Council's current critical strategies are: transportation; environmental strategies; infrastructure; economic viability; local housing; and community collaborationlresponsible leadership. This item has come back to you based on a request from some current Councilmembers. 2. Carnie DRB Appeal. {50 rains.) Brent Wilson An appeal of the Design Review Board's approval of a proposed single-family residence at the proposed Lot 4, Potato Patch Creek, located to the east of the Potato Patch Club and north of Sun Vail on an unplatted parcel of land. Applicant: John and Joan Carnie, represented by Michael Lauterbach Appellants: Dome Investment Group and George and Elizabeth Ireland, represented by Arthur A. Abplanalp, Jr. ACTION REQUESTED OF VAIL TOWN COUNCIL: UphofdlOverturnlModify the Design Review Board's approval of the plans for Lot 4, Potato Patch Creek. BACKGROUND RATIONALE: Please refer to the attached memorandum. STAFF RECOMMENDATION: Staff recommends that the Town Council uphold the Design Review Board's approval with conditions of the proposed plan for Lat 4, Potato Patch Creek subject to the following findings: 1. That the standards and conditions imposed by the requirements of Title 12 (Zoning Regulations) have been met. 2. That the canditions imposed on the approval are adequate to protect the interest of the Appellants and the Potato Patch Club Condominium Association. 3. Creekside Apartments. (15 mins.) Bob McLaurin On May 31, 2000 the Town of Vail purchased 12 apartments known as Creekside Apartments. The units are currently leased to local employees through September and October 2000. Staff would like to maintain ail 12 of the units as rentals for Town of Vail employees. ACTION REQUESTED OF COUNCIL: Provide staff with direction on haw Council would like the 12 apartments to be occupied. BACKGROUND RATIONALE: When the 12 units at Creekside were purchased there was discussion of selling a portion of the units to either local employees or local businesses to rent to their employees. After further evaluation it may be mare prudent to offer a number of the units to local businesses or employees for lease rather than sale. Town staff has a desire to maintain as many units as possible for rentals to Town employees. The demand for housing, particularly one-bedrooms, is very high and has proven to be invaluable in hiring employees. The availability of Town supplied housing has proven to be critical in hiring workers from Australia. STAFF RECOMMENDATION: Staff recommends maintaining all 12 units for Town of Vail employees 4. Voluntary Smoking Compliance. (15 mins.) Patrick Hamel Review of smoking in food service establishments in the Town of Vail. ACTION REQUESTED OF COUNCIL: Does the Council wish to continue looking into the possible regulation of smoking in food service establishments? BACKGROUND RATIONALE: A member of the Town Council received a complaint regarding smoking in food service establishments. Since the topic had not been looked into for several years staff was directed to conduct a survey. STAFF RECOMMENDATION: Since staff has not received complaints regarding smoking in restaurants, it appears that restaurants have effectively dealt with smoking in a constructive way to limit conflict between smokers and non- smokers. Staff recommendation is to take no action at this time. 5. Community Facilities Hub Site Update. (1 hr.} Russell Forrest ACTION REQUESTED OF COUNCIL: Review and consider the questions of 1}election strategy; 2} when should architectural sketch plans be developed; 3) input from the June 14th public meeting BACKGROUND RATIONALE: The purpose for this work session is to simply frame several questions in preparation for additional public hearings in July. In addition staff is asking if additional information is needed before Council is comfortable making a decision on a site plan. 6, DRBIPEC Report. (10 mins.} Allison Ochs Brent Wilson 7. Information Update. (10 mins.} 8. Council Reports. (10 mins.} 9. Other. (10 mins.} 10. Adjournment. (5:30 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE VAIL TOWN COUNCIL REGULAR WORK SESSION AND THE REGULAR EVENING MEETING FOR TUESDAY JULY 4T'~ HAVE BEEN CANCELLED. THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 7111100, BEGINNING AT 2:00 P.M. 1N TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 7118100, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 7111!00, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language in#erpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. REVISED AGENDA -July 10.2000 VAIL TOWN COUNCIL WORK SESSION TUESDAY, July 1'i, 2000 2:00 P.M. AT TOV COUNCIL CHAMBERS NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Employee Anniversary. (5 mins.) • Steve Erickson • Pam Brandmeyer 2. Vail Local Marketing Interview for One Position. (5 mins.) 3. Discussion of De-Brucing Property Tax. (30 mins.} Bob McLaurin Steve Thompson Action Requested of Council: Decide if this question should be on the ballot in November. Background rationale: In 1993 the Vail voters approved lifting (or de-Brucing} the revenue limitation impacts of Amendment 1 on all revenues except for property taxes. The Tawn was one of the first cities in Colorado to de-Bruce. Since then the Town of Avon and Eagle County have de-Bruced all revenues, including property taxes. The Town is currently limited by how much property tax revenue the Town of Vail can collect. If our assessed valuation goes up 13%, the Town's percentage growth in revenue is limited by the Denver Boulder CPI plus our local growth factor (the percentage of new construction). These two percentages have totaled about 5% since TABOR was enacted. The base mil! levy cannot be raised without a vote; this provision cannot be de-Bruced. Assessed valuation is impacted by redevelopment or new construction and all properties are reassessed every other year. The next reassessment will occur in 2001 for property taxes collected in 2002. In 1999, the last reassessment period, the assessed value increased 13%, whereas, the Town's growth limit was 3.8%. This change would allow the Town's revenue to keep pace with increases in assessed valuation. When the budget was passed in 1999 for Y2000 ,Town Council showed interest in making this change Staff Recommendation: Council approval to put this question on the ballot in November. 4. Discussion of Potential Changes to the RETT Ordinance. Bob McLaurin (30 rains.} Tom Moorhead Steve Thompson Background Rational: The Real Estate Transfer Tax has a list of Exemptions. These include transfers to or from Governmental Entities, Gifts, termination of Joint Properties, transfers by reason of Death, corporate Changes Within Entity, Bankruptcies, Corrections to Title, Court Order, Debt Securities, Executory Contract. In addition to these REVISED AGENDA - July 10.2000 Exemptions there are certain transactions that fall within the intent of these exemptions but should be spelled out. They are 1031 Tax Free exchanges utilizing a qualified intermediary, and transfers for estate tax and probate reasons. Various council members have also expressed an interest in creating some exemption for first homebuyers of a primary residence. These are exemptions commonly seen in other RETT Ordinances. We also should examine RETT in relation to transfers of time-shares. These transactions often tack place without the benefit of real estate agents, attorneys or title companies leaving purchasers unaware of the 1 % tax. We first learn of the transfer after it is past due and a penalty applies. In most instances we are talking about tax responsibility of $30 to $50 with pena{ties and interest less than $10. Recovery of these taxes takes a great deal of administrative time and creates tremendous ill will with the purchaser. Many new owners find their first interaction with the town is with the tax collector or (worse yetl) the town attorney. It would be appropriate to explore the possibility of placing the collection responsibility upon the Time-Share Managing Entity. The Council should also discuss how you wish to utilize funds generated by the Rea{ Estate Transfer Tax. In the past it has been used exclusively for acquisitions and maintenance of Open Space. It is my recommendation that the Council expand the RETT fund uses to fund Capital Projec#s, as our capital needs continue to grow exponentially. These suggested changes could be brought to you in a draft ordinance in a work session or for first reading at a regular meeting. 5. Donovan Park Proposed Final Draft Presentation and Preliminary George Ruther CastlRevenue Analysis. (30 mins.) Todd Oppenheimer Russell Forrest ACTION REQUESTED OF COUNCIL: Suzanne Silverthorn Piet Pieters Listen to a presentation on the Final Draft of the proposed Diana Johnson Donovan Park development plan and provide direction and input to the Design Team in anticipation of final document and master plan amendment preparation. BACKGROUND RATIONALE: See memo in packet. 6. DRBIPEC Report. (10 mins.} Allison Ochs Brent Wilson 7. Review July 11, 2000, Evening Agenda. (5 mins.) 8. Information Update. (10 mins.) 9. Council Reports. (10 mins.} 10. Other. (30 mins.) 11. Adjournment. (4:45 P.M.} NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) REVISED AGENDA - Juty 10.2000 THE VAIL TOWN COUNCIL REGULAR WORK SESSION AND THE REGULAR EVENING MEETING FOR TUESDAY JULY 4T" HAVE BEEN CANCELLED. THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 7118100, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 7125100, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 7118100, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, July 18, X000 2:00 P.M. AT TOV COUNCIL CHAMBERS NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Hub Site -The purpose of this worksession is to begin discussing Russell Forrest a preferred site plan and next steps. (1 hr.) ACTION REQUESTED OF COUNCIL: Begin reviewing the alternative site plans and determining if Council has a preferred alternative. In addition, Council needs to determine if there will be a 2000 election issue to help pay for this project. BACKGROUND RATIONALE: !f the Town Council would like to move forward with a 2000 ballot issue on the community facility project, then that decision must be made in August and two readings of an ordinance must occur on or prior to September 5, 2000. The Town Council can also choose to move a possible election into 2001 without significantly delaying the project since one year of private fund raising was planned. 2. Continued Discussion of De-Bracing Property Tax. (30 Bab McLaurin mins.) Steve Thompson Action Requested of Council: Decide if this question should be on the ballot in November. Background rationale: In 1993 the Vail voters approved lifting (or de-Bracing) the revenue limitation impacts of Amendment 1 on all revenues except for property taxes. The Town was one of the first cities in Colorado to de-Bruce. Since then the Town of Avon and Eagle County have de-Braced all revenues, including property taxes. The Town is currently limited by how much property tax revenue the Town of Vail can collect. If our assessed valuation goes up 13%, the Town`s percentage growth in revenue is limited by the Denver Boulder CPI plus our local growth factor (the percentage of new construction). These two percentages have totaled about 5% since TABQR was enacted. The base mill levy cannot be raised without a vote; this provision cannot be de-Braced. Assessed valuation is impacted by redevelopment or new construction and all properties are reassessed every other year. The next reassessment will occur in 2001 for property taxes collected in 2002. In 1999, the last reassessment period, the assessed value increased 13%, whereas, the Town's growth limit was 3.8%. This change would allow the Town's revenue to keep pace with increases in assessed valuation. Enclosed is an analysis to show the impact of de-bracing and a comparison of comparable mill levies for properties down valley. A property owner in Vail would pay an additional $6.11 for residential property and $18.18 for commercial and vacant land per $100,000 actual value, in 2001. This increase represents a 1.4% increase in taxes paid assuming no change in actual value from 1999 to 2000. Sample Ballot Language: SHALL THE TOWN OF VAIL BE AUTHORIZED TO COLLECT, KEEP AND EXPEND ALL REVENUES IT RECEIVES FROM ITS PROPERTY TAX LEVY IN 2000 AND EACH YEAR THEREAFTER AS A PROPERTY TAX REVENUE CHANGE PURSUANT TO ARTICLE X, SECTION 2D OF THE COLORADO CONSTITUTION PROVIDED THAT NOTHING IN THIS QUESTION AUTHORIZES THE TOWN TO INCREASE 1TS RATE OF LEVY WITHOUT PRIOR VOTER APPROVAL? Staff Recommendation: Council approval to put this question on the ballot in November. 3. Discussion of Ordinance No. 15, Series of 2000; an ordinance Brent Wilson 12-10, Vail Town Code; with specific regard to Vail's commercial core area parking maps; and setting forth details in regard thereto. (5 mins.) ACTION REQUESTED OE COUNCIL: Approve, approve with modifications, or deny Ordinance No. 15 on first reading. BACKGROUND RATIONALE: On June 61h, the Vail Town Council approved Ordinance No. 9, Series of 2000 on second reading. This ordinance provides far reductions in parking requirements far properties within Vail`s commercial core areas. At that time, the Town Council requested that staff return with an ordinance amending the core area maps to include the mixed use properties between Vail Road and East Lionshead Circle in the "core area" parking zones. Ordinance No. 15, if approved, will amend the maps to include these properties. No other changes to the Town's parking regulations would result from the passing of this ordinance. Staff Recommendation: The Department of Community Development recommends that the Town Council approve Ordinance No. 15 on first reading. 4. Discussion of Ordinance No. 16, Series 2000 -Cable Franchise Bob McLaurin Agreement. (See Background Rational -Evening Meeting Agenda} Tom Moorhead {15 mins.} Fred Lutz 5. Council Unfinished Business. (10 mins.) • "Other Protocol" • Appeal Hearing 6. Review July 18, 2040, Evening Agenda. (5 mins.} 7. Information Update. ('! 0 mins.) S. Council Reports. (10 mins.) 9. Other. {30 mins.) 10. Adjournment. {4:55 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 7125!00, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 8!1100, BEGINNING AT 2:00 P,M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 811100, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please cal! 4792332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, July 25, 2000 2:00 P.M. AT TOV COUNCIL CHAMBERS NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Donovan Park Site Visit. (30 mins.) George Ruther 2. The purpose of this worksessian is to: 1) discuss haw to rune the Tom Moorhead learning center concept and develop a fund raising program; 2) Russell Forrest determine whether the Town should further explore a hotel on the Bob McLaurin project site. (1:30 mins. total -see below) Steve Thompson ACTION REQUESTED OF COUNCIL: To consider the two above mentioned issues, and to consider a proposal from the White River Institute to support the community facilities project. BACKGROUND RATIONAL: All of the public uses are critical and the opportunity to create an unique facility rests with the integration of both recreational and culturalleducational amenities. The concept of the 2"d sheet of ice and family activity center is relatively well understood. The learning center concept has captured the imagination and interest of many in the community. However, we need to refine the concept and obtain additional community buy-in to the idea. Staff would propose working with the White River Institute to: • 1 }Discuss how to refine the learning center concept and develop a fund raising program. (45 mins.) • 2} Determine whether the Town should further explore a hotel on the project site. (45 mins.} 3. DRB ReportIPEC Agenda. {10 mins.) Brent Wilson Allison Ochs 4. Executive Session ~ Personnel Matters and Litigation. (1 hr.) Tom Moorhead 5. Information Update. (10 mins.) 6. Council Reports. (10 mins.) 7. Other. (10 mins.) 8. Adjournment. (5:40 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 811100, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 818!00, BEGINNING AT 2.00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 811100, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS, Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, August 1, 2000 2:00 P.M. AT TOV COUNCIL CHAMBERS NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Donovan Park -Discussion of the next steps in the George Ruther development review process, cost implications and status of Todd Oppenheimer the adopted budget. (45 mins.} Suzanne Silverthorn Russell Forrest ACTION RE4UESTED OF COUNCIL: Piet Pieters Listen to a presentation by the staff on the proposed Diane Johnson Donovan Park developmen# plan and provide direction and input to the Design Team in anticipation of the master plan amendment preparation. BACKGROUND RATIONALE: See memo in packet. 2. Update on Information ServicelSpeciai Events. (30 mins.) Joel Heath 3. Vail Resorts -Snowmaking. (30 mins.} Tom Allender 4. Third Sheet of Ice. (15 mins.} Bab Mct_aurin 5. Discussion of August 1, 2000 Town Council Evening Meeting Agenda Items. (5 mins.) 6. Information Update. (10 mins.) 7 Council Reports. (10 mins.) 8. Other. (10 mins.} 9. Executive Session -Personnel Matters. (30 mins.) Tom Moorhead 10. Adjournment. (5:05 P.M.} NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 818100, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 8!15100, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, $115100, BEGINNING AT 7:00 P,M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, August 8, 2000 2:00 P.M. AT TOV COUNCIL CHAMBERS NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at wha# time Council will consider an item. 1. Animal Control. (20 rains.) Rusty Williams 2. Parking Discussion. (1:30) Greg Hall Mike Rose ACTION REQUESTED OF COUNCIL: Participate with the merchants and amongst each other and the consultant in the parking discussions regarding broad policies on next year, short term, summer and long range parking management strategies. BACKGROUND RATIONALE: The Town of Vail has undertaken a revision of the Master Transportation Plan with regards to parking. The last major overall discussion with regards to parking policies and objectives were almost ten years ago. Since that time various changes have taken place to both management polices and the operating environment. In the context of the Town of Vail's vision of becoming "the premier resort community", what actions need to take place to achieve this status and what improvements long term are necessary to sustain it? What is a premier experience in regards to our guests with regards to parking? What part of the overall experience does parking play? We have enclosed a questionnaire to assist you to prepare for the discussions with the representatives of the two villages. We have also had discussions with representatives of the resort company to get their perspective. STAFF RECOMMENDATION: Listen to the merchants, participate in discussions, determine what additional information is needed to continue the discussions. 3. The purpose of this worksession is to discuss the proslcons George Ruther of reducing the number of members on the Planning & Environmental Commission from seven members to five. (10 rains.) ACTION REQUESTED OF COUNCIL: Listen to a brief staff presentation and provide direction to staff on how to proceed. BACKGROUND RATIONALE: On August 1, 2000, the Vail Town Council considered Ordinance No. 17, Series of 2000, on first reading. During the Council's discussion on the ordinance Diana Donovan suggested having additional discussion on the possibility of reducing the number of members on the Commission from seven members to five. The timing of the discussion was to happen prior to second of Ordinance No. 17. Second reading of Ordinance No. 17 is scheduled for Tuesday, August 15th . RECOMMENDATION: Staff recommends maintaining seven members on the Commission. Please refer to the staff memorandum dated August 8, 2000, for further information. 4. Discussion of Third Sheet of Ice. (15 mins.) Bob McLaurin ACTION REQUESTED OF COUNCIL: Discuss the location and cost of the temporary ice sheet. Recommendation: None at this time 5. Discussion of Pro'slCon's of the RETT Election Tom Moorhead {30 mins.) BACKGROUND RATIONAL: Council has had general discussions regarding the possibility of placing a question on the upcoming Coordinated General Election ballot in regard to the use of the Real Estate Transfer Tax Funds. To aid in that discussion, three memos have been attached. The first is entitled the Evolution of RETT; the second, Progression of RETT Ordinances; and finally, a memo from Tom Moorhead to Bob Mcl.aurin, Steve Thompson and Pam Brandmeyer, considering the scheduling of a RETT election question. The schedule placing a question on the upcoming election ballot requires the second reading of an ordinance by September 5, 2000. ACTION RQUESTED OF COUNCIL: 6. DRB Report. (5 mins.) Allison Ochs Brent Wilson 7. Information Update. (10 mins.) 8. Council Reports. (10 mins.) g. Other. (10 mins.) 10. Adjournment. (5:20 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 8115100, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 8122!00, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 8115100, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, August 15, 2000 2:00 P.M. AT TOV COUNCIL CHAMBERS NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Discussion of Ordinance No. 21, Series of 2000, an Ordinance Bob McLaurin submitting to the registered electors to the Town of Vail at Russell Forrest the coordinated general election to be held on Tuesday, the 7th day of November, 2000, the question on whether Section 2-6-9, Real Estate Transfer Fund, should be amended to include additional definitions for the purposes of Title 2, Chapter 6. (30 mins.) BACKGROUND RATIONAL. Council has had general discussions regarding the passibility of placing a question on the up coming coordinated general election ballot in regard to the use of the Real Estate Transfer Tax Funds. Presented is an Ordinance placing a question on the November 7~" ballot that would amend Section 2_g-9, Real Estate Transfer Tax Fund by adding defined terms to that code section for the purposes of Chapter 6 of Title 2. These definitions would not pertain to other sections of the Town of Vail Code including but not limited to the Zoning Code. Presently the only definition in Section 2-6-9 is the "Building shall mean any structure having a roof supported by columns or walls, or any other enclosed structure for the housing of person, animals, or property." This question could also be submitted in a Special Election subsequent to the November 7~" General Election. it is estimated that a Special Election at this time would cost approximately $13,D00. Council could adopt these definitions by means of an ordinance without having the matter deferred to the upcoming election. If that is Council's choice this evenings consideration should be tabled so that the Ordinance can be redrafted for Council without a ballot question. RECOMMENDATION: None at this time. 2. To request Council's approval for the Town Manager to Russell Forrest execute an agreement with the White River Institute to assist with fund raising. (1 hr.} ACTION REQUESTED OF COUNCIL: A motion is requested at the evening meeting if the Town Council would like to allocate resources for the White River Institute. BACKGROUND RATIONALE: The opportunity to create a unique facility lies with the integration of both recreational and culturalleducational amenities. The concept of the 2nd sheet of ice and family activity center is relatively well understood. The (earning center concept has captured the imagination and interest of many in the community. However, we need to refine the concept and obtain additional community buy-in to the idea. Staff would propose working with the White River Institute to: 1} help refine the idea and to 2) assist in a fund raising effort for both the recreational and learninglmeeting center uses. After refining the concept in the October/November time frame, staff would propose reengaging the design team to complete work on the site plan, floor plans, and architectural sketch plans. This would also include further refining the capital costs. 3 Discussion of Third Sheet of Ice. (30 mins) Bob McLaurin 4. PEC AgendalReport. (5 mins.) Allison Ochs Brent Wilson 5. Discussion of August 15, 2000 Town Council Evening Meeting Agenda Items. (5 mins.) 6. Information Update. (10 mins.) 7, Council Reports. (10 mins.) 8. Other. (10 mins.) 9. Adjournment. (4:40 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE} THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 8122100, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 9!05!00, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 9105100, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2358 TDD for information. VAIL TOWN 000NCII- WORK SESSION TUESDAY, September 5, 2000 2:00 P.M. AT TOV COUNCIL CHAMBERS NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Discussion of the co-owner signature requirement for "A, B, C" & George Ruther "AIB parcel development review applications. The purpose of this worksession is to introduce the Town Council to the many issues associated with development on co-awned parcels and to move in a direction to codify in our Zoning Regulations policies regarding development review application requirements. (30 rains.) ACTION REQUESTED OF COUNCIL: Listen to the staff's presentation and then provide direction and input to the staff. BACKGROUND RATIONALE: See the attached memorandum from Russell Forrest, Direc#or of Community Development and George Ruther, Chief of Planning to the Vail Town Council dated September 5, 2000 RECOMMENDATION: The Community Development Department staff is not making a recommendation at this time. We will provide a formal recommendation once the Town Council, staff and community has had an opportunity to discuss the issues. 2. An appeal of the Design Review Board's (DRB) August 2, 2000 Brent Wilson approval of the placement of boulders and landscaping within the Gore Creek stream tract, located at the "Gore Creek Whitewater Park," Gore Creek Promenade 1 Tracts 1 & A, Block 5B, Vail Village 1st Filing. {3D rains.) Appellant: Village Center Condominium Association ACTION REQUESTED OF COUNCIL: The Tawn Council is being asked to uphold, uphold with modifications, or overturn the DRB's approval of this proposal. BACKGROUND RATIONALE: Please refer to the staff memorandum. STAFF RECOMMENDATION: The Community Development Department recommends that the Vail Town Council uphold the Design Review Board's August 2, 2000 approval of the placement of boulders and landscaping within the Gore Creek stream tract, subject to the following findings: 1. The proposal is in conformance with the Town of Vail Design Guidelines, including applicable park design criteria, as outlined in Title 14 of the Vail Town Code. 2. All of the procedural requirements outlined in Chapter 12- 10 (Design Review}, Vail Town Code have been complied with. 3. Town Council call-up of the Design Review Board's denial of a Allison Ochs request for a proposed deck addition at the Tap Room, located at 333 Hanson Ranch Rd. l Lot C, Block 2, Vail Village 1st. {5 rains.} ACTION REQUESTED OF COUNCIh: The applicant has requested that the Town Council, table this item to the September 12, 2000 worksession. 4. Community Facilities Project. (45 mins.) Russell Forrest ACTION REQUESTED OF COUNCIL: • Provide staff with direction whether to proceed with contract negotiations with the current design team to complete the next phase of the design. • Receive a brief update from the White River Institute (WRI) on progress to date on implementation of the WRI agreement. • Request that Council appoint 1-2 members to participate in the 501 {c)-3 (as well as others on the various planning teams). BACKGROUND RATIONALE: Additional design work does not need to occur until late Dctober ar {after the project concept has been refined). However, staff wanted to determine how Council wanted to move forward with the next phase of design. The scope of service for EDAW has essentially been completed on budget. The next step from a design standpoint is to refine the site plan and develop architectural sketch plans. In addition, active participation from the Town Council is needed in the development and implementation of the 501 (C)-3. Focus groups are being planned in the coming months to help refine the concept for the "hub site." Staff would recommend that two Council members be appointed to the 501 (C)-3 board and participate in other meetings associated with refining the concept. 5. Municipal Building Remodel. (30 mins.} Pam Brandmeyer BACKGROUND RATIONALE: In an effort to further consolidate services while reducing positions, staff has been working to combine the receptionlcashiering position at the administration front desk with the police reception area. Further, Council at a past summit expressed interest in "cleaning up and modernizing" their workspace, e.g., the Council Chambers. Unresolved has been the issue of Council office space available "2417." Mor#er/Aker Architects, as well as Ken Howard from Viele Construction, will be here to further address the options that address these concerns. ACTION REQUESTED OF COUNCIL: Provide direction as to what, if any, action Council wishes to take regarding the proposed improvements to the west end of the municipal building. 6. PEC AgendalRepork. (5 mins.) Allison Ochs Brent Wilson 7. Settlement Review for Whitewater Park. (15 mins.) Tom Moorhead BACKGROUND RATIONAL: On August 25, 2000 a meeting was held with representatives of the Town of Vail and Village Center Association in attendance. At that time there was a general discussion in regard to the project, and whether there was a benefit to move forward with additional discussion to resolve or lessen the level of objection by the Village Center Association. All in attendance believe that the meeting was productive and warranted moving forward with settlement proposals and responses that could lead to a resolution of the pending legal action. It has been proposed by the attorneys on behalf of the Village Center Association that we hold the legal action in abeyance until September 29, 2000, to explore the possibility of settlement. STAFF RECOMMENDATION: The Town Attorney recommends entering into an agreement to stay the court proceedings until September 29, 2000 to continue settlement discussions. 8. Review Evening Meeting Agenda for September 5, 2000. (5 mins.) 9. Information Update. (10 mins.) 10. Council Reports. (10 mins.) 11. Other. {10 mins.) 12. Adjournment. (5:15 P.M.} NOTE UPCOMING MEETING START TIMES BELOW: (ALI_ TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE} THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 9112100, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 9119100, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 9!19!00, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. REVISED AGENDA VAIL TOWN COUNCIL WORK SESSION TUESDAY, September 12, 2000 2:00 P.M. AT TOV COUNCIL CHAMBERS NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Local Marketing District Board of Directors Quarterly Ross Boyle Meeting. (30 mins.) 2. Town Council call-up of the Design Review Board's denia! of Allison Ochs a deck expansion, located at 333 Hanson Ranch Road {Vista Bahn Building}ILot C, Block 2, Vail Village 1St Filing. (40 mins.) ACTION REQUESTED OF COUNCIL: Uphold, overturn, or overturn with conditions the Design Review Board's denial of the deck expansion at the Tap Room. BACKGROUND RATIONALE: Please refer to the staff memorandum STAFF RECOMMENDATION: The Community Development Department recommends that the Town Council uphold the Design Review Board's denial of the proposed deck expansion subject to the following findings: That the addition does not meet the intent of the guidelines as established by Section 12-11-5 (Design Guidelines) of the Town Code as outlined in the staff memorandum. That the deck addition does not meet the intent of the guidelines as established by the Vail Village Urban Design Guide Plan as outlined in the staff memorandum. 3. Parking Discussion. (1 hr.) Greg Hall Arnie Ullevig ACTION REQUESTED OF COUNCIL: Continue to provide direction to the parking discussion items based on policies that the parking plan should meet. BACKGROUND RATIONALE; Vail Resorts Inc. and the merchants discussed long-term needs with regard to parking. The town is currently short up to 1000 spaces. We have identified policies that the overall parking plan should meet. Enclosed is a parking plan to meet those policies as prepared by the town`s consultant. STAFF RECOMMENDATION: Participate in discussions, determine what additional information is needed, and what further options are required to bring back for review of the overall parking policies. 4. Executive Session -White Water Park Litigation. {30 mins.) Tom Moorhead 5. Contribution Requests. (45 mins.} Steve Thompson BACKGROUND RATfONAL: In your packet are the actual requests for Y2001 contributions plus a spreadsheet for you to enter the amount you would like to grant the various groups. Please turn these into Pam first thing Tuesday afternoon so that averages of all the Councilmembers can be tabulated. Also included on this spreadsheet is the Town Manager's recommendation for funding. In regard to the request for funding from the Vail Valley Tourist and Convention Bureau (VVTCB}, please note there is not a "manager's recommendation." Staff needs to further understand items in this request before a recommendation can be made from staff. Therefore, this item will be slated for later discussion. ACTION REQUESTED OF COUNCIL: Complete the contribution funding spreadsheet and return to Pam at the beginning of Tuesday's work session. 6. Appointment of 501 {c}3 and 501(c)4 Committee Members Russell Forrest for the White River Institute's Hub Site Efforts. {5 mins.} BACKGROUND RATIONAL: At the special Council meeting an Thursday, September 7th, Council members indicated preferences to serve on either the 501(c)3 or 501(c)4 committee in regard to the White River Institute's efforts for the Hub Site. ACTION REQUESTED OF COUNCIL: Vote for two members for EACH of these committees. Turn ballots into Pam at the beginning of the work session this coming Tuesday. 7. DRB RepartlPEC Agenda and Report. (5 mins.) Allison Ochs Brent Wilson 8, Information Update. (10 mins.) 9. Council Reports. (10 mins.) 10. Other. {10 mins.) 11. Executive Session -Personnel Matters. {30 mins.) Tom Moorhead Bob McLaurin Greg Morrison 12. Adjournment. (6:35 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: {ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 9!19100, BEGINNING AT 2.00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 9!26100, BEGINNING AT 2;00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 9119100, BEG[NNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-235G TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, September 19, 2000 12:00 P.M. AT TOV COUNCIL CHAMBERS NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Lunch meeting with the Planning and Environmental Russell Forrest Commission and the Design Review Board. (1:30 mins.} ACTION REQUESTED OF COUNCIL: Staff would suggest having a discussion regarding the following items. SUGGESTED ITEMS FOR DISCUSION: • Council Vision and Mission statement • Communication during a complex development review process (Chateau Redevelopment) • Expectations for applications, applicants, review boards, and staff (What do you want applicants and the public to say after an application is acted upon) • Other 2. Site Visit to Lot 15116, Bighorn, 1552 Matterhorn and Vail Tom Moorhead Ridge. (45 mins.) Russell Forrest 3. Open Space Acquisition. (15 mins.) Russell Forrest ACTION REQUESTED OF COUNCIL: There are currently 3 open space acquisition actions for the Town Councils consideration. Staff would request direction on these three potential open space acquisition opportunities BACKGROUND RATIONALE: There are three separate and unrelated open space acquisition actions for the Town Councils consideration. They include: • Lots 15 & 16 in the Bighorn Subdivision, Second Addition. This was a high priority open space action in the Open Lands Plan. • 1552 Matterhorn Circle to connect the lower bench and the middle bench of Donovan Park. • Unplatted parcel north of Vail Ridge. This was a high priority open space action in the Open Lands Plan. 4. Executive Session to Consider Land Acquisition. (30 mins.) Tom Moorhead Russell Forrest 5. Interview for DRB Appointment -One Position. (5 mins.) George Ruther 6. Update on Berry Creek 5t". (30 mins.) Tom Braun Dominic Mauriello BACKGROUND RATIONAL: The Tawn of Vail and Eagle Nina Timm County have been moving forward to reach agreement on a Tom Moorhead contract with the chosen developer Auerbach. We also have been refining the sketch plan for the site with Braun Associates. Braun Associates has filed an application for ske#ch plan approval. This has been deemed complete as a valid development application by the Eagle County Community Development Department. The purpose of this presentation is to update the Town Council on the current status of the development plan. ACTION REQUESTED OF COUNCIL; None at this time. 7. Discussion of first reading of Ordinance No. 24, Series of 2000, George Ruther an ordinance amending Section 12-11-4 {Design Review, Materials To Be Submitted; Procedures), Section 12-15-4 (Interior Conversions, Process), Section 12-15-5 (Additional Gross Residential Floor Area; 250), Section 12-16-2 (Conditional Use Permit, Application, Contents), Section 12-17-2 (Application Information Required), adding the requirement for co-owner signatures on development review applications or written letters of approval to be submitted to the Town of Vail Community Development Department; and setting forth details in regard thereto. {15 mins.} ACTION REQUESTED OF COUNCIL: Approve, approve with conditions, or deny Ordinance No. 24, Series of 2000, on first reading. BACKGROUND RATIONALE: On September 5, 2000, the Community Development Department presented a memorandum to the Vail Town Council outlining the many issues and conflicts associated with development review applications for jointly owned property. Specifically, staff addressed the issue of development on A,B,C and AlB parcels in the Town of Vail. Due to the joint ownership nature of much of the land in the Town and the need to insure fairness and consistency in the implementation of the Town's land use regulations, the Council directed staff to prepare an ordinance that would require all owners of a property being considered for development to sign the development review application. STAFF RECOMMENDATION: The Community Development Departmen# recommends that the Town Council approve Ordinance No. 24, Series of 2000, on first reading. 8. Tap Room -Presentation of Revised Plans. (15 mins.} Allison Ochs 9. Review Evening Town Council Meeting Agenda of September 19, 2000. (5 mins.} 10, Information Update. (10 mins.) 11. Council Reports. (10 mins.) 12. Other. (10 mins.} 13. Adjournment. (4:40 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 9126100, BEGINNING AT 2:aQ P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 9013100, BEGINNING AT 2;00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 1013100, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL REVISED WORK SESSION (Sept. 25, 2000) TUESDAY, September 26, 2000 1:00 P.M. AT TOV COUNCIL CHAMBERS NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item, 1. Review of the Pine Beetle activity in the Vail Valley. (40 Patrick Hamel mins.} ACTION REQUESTED OF COUNCIL: Provide direction to staff on what actions if any should be taken to mitigate the problem of Pine Beetle Activity in the Vail area. BACKGROUND RATIONALE: For the past several years the Mountain Pine Beetle has been destroying healthy lodge pole pine trees in the Vail Valley. Recently Pine Beetle activity on Town of Vail land and land adjacent to the Town has increased. Staff has concerns that if some type of action is not taken within the next year that we will see increased numbers of dead lodge pole pines in the Town of Vail. The other concern that staff has noticed over the past few years is the increase in the fuel load in many areas around and in Town due to the amount of dead trees. This increase in the fuel load makes the risk of wildfire greater. STAFF REGOMMENDAT[ON: • Continue to fund for spraying of healthy trees that can be protected firom Mountain Pine Beetles. • Create a map of the hat spots in Town and develop a long-range plan that would protect healthy trees and remove dead trees from accessible areas to reduce the fuel Toad for wildfires. • Continue to work with the USF'S on a plan to protect the lodge pole pine trees in and around the Town of Vail. 2. A worksession to discuss proposed changes to the Town of Brent Wilson Vail's parking pay-in-lieu policy and proposed text amendments to Chapter 12-10, Town Code. (4b mins.) ACTION REQUESTED OF COUNCIL: Provide direction and feedback to staff on the proposed changes to the program. BACKGROUND RATIONALE: The Town's zoning code has allowed certain exemptions from on-site parking requirements since 1973. In 1982, in conjunction with the adoption of the Vail Village and Lionshead Urban Design Guide Plans, the Town established its "parking pay-in-lieu" program -thereby allowing property owners to pay a fee in exchange far a reduction in on-site parking. The program's primary purpose was to minimize vehicular traffic in the Town's pedestrianized commercial areas while allowing property owners some flexibility in the provision of required parking created by infill development and redevelopment. Currently, all properties that are zoned CCI, CCII or LHMU-1 (Vail Village and Lionshead} are required to participate in the Town's pay-in-lieu program ~- regardless of their location. The PEC and Vail Town Council have expressed a desire to re-evaluate the program in an effort to promote the original goals outlined in the Vail Village and Lionshead Design Guide Plans. Staff has reviewed the applicability and effectiveness of the program with the PEC. The PEC's findings will be discussed in detail with the Town Council on September 26th. RECOMMENDATION: As this is a work session discussion, staff is not forwarding a recommendation. Staff will forward a recommendation at the time of final Town Counci! review of the proposed changes. 3. Parking Discussion. (1:30 mins.) Greg Hall ACTION REQUESTED OF COUNCIL: Continue providing insight to parking items based on the policies given. Direct staff to prepare a finalized plan for management of the 2000/2001 season to be presented at the October 3`d evening meeting for public comment and Council approval. BACKGROUND RATIONALE: We have identified policies that the overall parking plan should address. Included in this packet is a parking plan to meet these policies. This plan outlines how additional free parking could be achieved during the non-peak days and the overall parking plan proposal. STAFF RECOMMENDATION: Participate in discussion and determine what additional information is needed to finalize the parking management plan for the 2000/2001 season. 4. A work session discussion of a request for a rezoning (from Brent Wilson Outdoor Recreation to General Use) at the Vail Golf Course, located at 1778 Vail Valley Drive I Lot 3, Sunburst Filing 3. (30 mins.} ACTION REQUESTED OF COUNCIL: Provide feedback to staff in the drafting of an ordinance to rezone the subject property. BACKGROUND RATIONALE: This request involves the placement of a recreational ice hockey facility at the Vail Golf Course adjacent to the existing clubhouse. The structure would be located where the existing seasonal ice rink is situated, but the proposed new facility would be entirely enclosed. The subject property is currently zoned "Outdoor Recreation" (OR}. The intent of the OR zone district is to "preserve undeveloped or open space lands from intensive development while permitting outdoor recreational activities that provide opportunities for active and passive recreation areas, facilities and uses." The OR designation encourages recreational uses that do not include enclosed buildings or structures. Therefore, a rezoning to "General Use" is necessary to accommodate an enclosed ice facility. Please refer to the staff memorandum for additional details. RECOMMENDATION: The PEC will forward a recommendation on the rezoning to the Town Council at its September 25th meeting. This recommendation will be presented to the Town Council on September 26th. 6. Council Contingency Contribution to the Vail Valley Chamber Greg Moffet of Commerce Annual Fall Mixer. (5 mins.) BACKGROUND RATIONALE: The Vail Community Chamber is hosting astart-ofi-the-season community mixer at the Kaltenberg Castle on Thursday, November 30, 2000. Several levels of sponsorship exist, ranging from door prizes and cash contributions from $100 up to $2,500 cash. In your packet, you will find a list of Y2000 Council Cantingency expenditures showing a balance of $25,570 remaining, as well as Jen Brown's descriptive coverage of the event and the levels of sponsarship. STAFF RECOMMENDATION: Approve sponsorship at a level to be determined by Council. If Council wishes to delay this vote, the item can be scheduled for the October 3~d evening meeting. 7. Discussion of Potential Questions to be Posed to County Pam Brandmeyer Commissioner Candidates. (30 mins.) BACKGROUND RATIONAL: Please see Council Follow-up sheet and additional material in your packet. ACTION REQUESTED OF COUNCIL: Provide specific questions that will be asked of the County Commissioner candidates at the October 17{" evening meeting. $, DRB ReportIPEC Report and Agenda. (5 mins.) Allison Ochs Brent Wilson 9 Information Update. (10 mins.) 10. Council Reports. (10 mins.) 11. Other. {10 rains.) 12. Executive Session -Property Acquisition "The Ruins." Tom Moorhead (15 rains.) Russell Forrest Nina Timm 13. Adjournment. (5:50 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 10!03100, BEGINNING AT 2:00 P.M. 1N TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SES510N WILL BE ON TUESDAY, 10110100, BEG1NNING AT 2:40 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 'I ala3laa, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice ar 479-2356 TDD for information. VAiL TOWN COUNCIL WORK SESSION TUESDAY, October 3, 2000 12:00 P.M. AT TOV COUNCIL CHAMBERS NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Donovan Park -Final review and confirmation of the Russell Forrest proposed program prior to Planning & Environment Commission review of the master plan amendment. (2 hrs.) ACTION REQUESTED OF COUNCIL: Discuss the proposed Donovan Park development plan and provide confirmation of the proposed program. BACKGROUND RATIONALE: See staff memo dated September 19, 2000 in packet. 2. Budget Request for Vail Community Chamber Re: Kaye Ferry Consolidation of Associations. (15 mins.) BACKGROUND RATIONAL: A memorandum from the board of directors far the Vail Chamber and Business Association, date September 29, 2000, to request funding is included in your packet. 3. Discussion of Contract Services with Vail Valley Tourism & Frank Johnson Convention Bureau. (30 mins.) Joel Heath 4. A Town Council call-up of the September 11, 2000 approval Ann K~erulf by the Planning and Environmental Commission of the request for a variance from Section 12-6D-6 of the Town Code, to allow for the addition of a garage and GRFA in the side setback, located at 2992 A Bellflower Drive/Lot 10, Block 6, Vail Intermountain. (35 mins.) Site Visit (25 mins.) ACTION REQUESTED OF COUNCIL: Uphold, Uphold with modifications, or Overturn the Planning and Environmental Commission's decision. BACKGROUND RATIONALE: The applicant, Mr. J.P. O'Brien, received approval from the Town of Vail Planning and Environmental Commission (PEC) on September 11, 2000, to construct a garage and GRFA in the side setback. The proposal calls for the utilization of 304 square feet of site coverage to construct a detached two-car garage with 226 square feet of GRFA above the garage. The PEC voted 6-1 (Cahill opposed) to approve the applicant's variance request. The PEC held that there are distinct physical hardships on the property which warrant a deviation from the zoning regulations, that similar hardships have been shown to exist on neighboring properties and that many of those properties had received relief from the zoning regulations through the granting of variances, and because of these factors, the approval of the setback variance would not constitute a grant of special privilege. A staff memo and related correspondence have been forwarded to the Town Council. STAFF RECOMMENDATION: The Community Development Department recommends that the Vail Town Council uphold the Planning and Environmental Commission's approval of the applicant's request for a variance to allow for the construction of a garage and GRFA in the side setback, subject to the following findings: • That the granting of the se#back variance does not constitute a grant of special privilege inconsistent with the limitations on other properties in the PrimarylSecondary Zone District. • That the strict literal interpretation or enforcement of the setback regulations results in a practical difficulty ar unnecessary physical hardship inconsistent with the development objectives of the Municipal Code or the PrimarylSecondary Zone District. • There are exceptions or extraordinary circumstances or conditions applicable to the applicant's property that do not apply generally to other properties in the PrimarylSecondary Zone District. 5. Parking Discussion. {30 mins} Greg Hail Arnie Ullevig ACTION REQUESTED OF COUNCIL: A finalized plan for management of the 2000/2001 parking season to be presented at the October 3~d evening meeting for public comment and approval. BACKGROUND RATIONALE: We have identified policies that the overall parking plan should meet. Enclosed is a parking plan to meet those policies. This program: • Manages the peak times. • Outlines how additional free parking could be achieved during the non-peak days. • Provides a variety of parking options. Provides an emphasis toward incentives to shop during non-peak times. • Recognizes the special needs of the employees. The attachments further outline the overall proposal. STAFF RECOMMENDATION: Finalize the parking management plan far 2000/2001 season. 6. Review Evening Meeting Agenda. (5 mins.) 7. Information Update. (10 mins.) 8. Council Reports. (10 mins.} 9. Other. (10 mins.) 10. Adjournment. (4:50 P.M.} NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 10!10100, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 10r17r00, BEG[NNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 10117x00, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice ar 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, October 10, 2000 $:00 A.M. at the EVERGREEN LODGE 250 S. Frontage Rd. W., Vail, CO NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council wilt consider an item. 8:00 A.M. Breakfiast will be served. 1. {8:30 a.m.) Overview (1:30 mins.) • Revenues • Expenditures • Changes in Personnel • Changes in Funds & Fund Balances 2. Executive Session for Personnel Matters. {1 hr.) 3. Overview of Capital and RETT. {2 hrs.) • Fire Station 12:00 P.M. Working lunch will be served. 4. Review of Departmenfial Budget Issues and Impacts. (1:30 mins.) 5. Determine Contribution Amounts. (1:30 mins.) 6. Information Update. (15 mins.) John Horan Kates 7, PEC/DRB Report. (10 rains.) Russell Forrest 8, Council Reports. (10 rains.) 9, Review Critical Strategies. (10 rains.) 10. Other. (30 rains.} Russel! Forrest Executive Session -Land Negotiations. 11. Adjournment. (5:15 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 10117!00, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 10124!00, BEGINNING AT 2:00 P.M. 1N TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 10f17100, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation availafJie upon request with 24-hour notification. Please call 479-2332 voice or 479~235G TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, October 17, 2000 2:00 P.M. AT TOV COUNCIL CHAMBERS NOTE: Time of items is approximate, subject to change, and cannot be retied upon to determine at what time Councii will consider an item. 1. Budget Discussion. {1 hr.) Steve Thompson We will review the budget changes discussed at the October 10t" budget worksession. A memo is enclosed with updated fund schedules. The first reading is set for November 7t" and the second reading will be November 21$t . Per the Town Charter the second reading of the budget ordinance must occur in November. 2. Council's Role on Boards and Commissions. (15 mins.) Ludwig Kurz 3, West Vail Lodge Discussion. (15 mins.) Russell Forrest Nina Timm 4. Review Critical Strategies. {15 mins.} b, Review Evening Meeting Agenda. {5 mins.) 6. Information Update. (10 mins.) 7. Councii Reports. (10 mins.) 8. Other. (10 mins.) 9. Executive Session -Land Acquisition. (20 mins.} George Ruther 10. Adjournment. {4:40 P.M.) NOTE UPCOMING MEETWG START TIMES BELOW; (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE} THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 10124100, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 11!07!00, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 11107100, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, October 24, 2000 NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Lunch at Bart and Yeti's (public is invited to have lunch with (12:00) the Councilmembers) followed with a walkabout of Lionshead. (12:00 _ 1:45 P.M.) Work Session TOV Council Chambers {2:00 P.M.) 1. An appeal of the Planning and Environmental Commission's Brent Wilson (PEC) September 25th approval ofi a conditional use permit to allow for the construction of a seasonal ice hockey rink at the Vail Golf Course, located at 1778 Vai! Valley Drive I Vail Golf Course Clubhouse Subdivision; a Part of Section 9, Township 5 South, Range 80 West of the 6th Principal Meridian. (1 hr.} Applicant: Vail Junior Hockey Association, Vail Recreation District, Town of Vail Appellants: Vail Galf Course Townhomes Association {Phases 1, !I, lV}; Leonard Busse; Gretchen Busse; Alexander Bracken; James Buncher; Mary Buncher; Starr Boniface ACTION REQUESTED OF COUNCIL: Uphold, uphold with conditions, or overturn the PEC's decision. BACKGROUND RATIONALE: On September 25, 2000, the PEC unanimously voted (Doyon absent) to approve the above-listed request far a conditional use permit with nine conditions. Pursuant to Section 12-3-3, Vail Town Code, the appellants have filed an appeal of this decision. Copies of the staff memorandum to the PEC (9125100), the appellant's statement of the nature of the appeal, staff s response to the appellants' statement of appeal, the applicant's submittal and environmental impact report, and the approved PEC meeting minutes (91251p0) have been forwarded to the Town Council and entered into the public record. Please refer to these items for complete details. RECOMMENDATION: The Department of Community Development recommends the Vail Town Council uphold with modifications the PEC's decision to approve the request for a conditional use permit. Please refer to the staff memorandum (10124100) for details. 2, A request for a joint Town CouncillPECIDRB work session to Brent Wilson discuss the establishment of a special development district to allow for the construction of a new conference #acilitylhotellfractional fee unit club at 13 Vail Road 1 Lot A, B, C, Block 2, Vaii Village Filing 2. (1 hr.) Applicant: Doramar Hotels, represented by the Daymer Corporation Planner: Brent Wilson ACTION REQUESTED OF COUNCIL: Provide #eedback #o the applicant and staff regarding the SDD proposal. BACKGROUND RATIONALE: The Vail Plaza Hotel West is a mixed-use development proposal. Uses within the hotel include residential, commercial and recreation. The proposed plan currently includes a 129-room hotel, 17 condominiums, 41 firactional fee units, 15 (on site) employee housing units, a restaurantlbar, retail space, conference space, and a spafhealth club. The current (and proposed underlying) zoning far the property is "Public Accommodation." The purpose of the worksession meeting is to: Present the proposal to the Town Council, Design Review E3oard, Planning & Environmental Commission and the community, • Inform the Town Council, Design Review Board, Planning & Environmental Commission of the issues discussed between the applicant and staff, • Forward direction and input on the various aspects of the proposal to the applicant and staff. RECOMMENDATION: As this is a work session discussion, staff is not forwarding a recommendation. 3. Donovan Park - A request for program verification and George Ruttier confirmation of the site plan and construction issues. (1 hr.) Russell Forrest ACTION REQUESTED OF COUNCIL: As the client in the Donovan Park construction project, engage in a discussion with the staff and the design team regarding the desired finished product of the park and then provide clear and concise direction on the issues. BACKGROUND RATIONALE: See staff memo dated October 24, 20D0 in packet. 4. A request to proceed through the Town of Vail development Bill Gibson review process. (10 mins.) ACTION REQUESTED OF COUNCIL: Approve, approve with conditions, or deny the request BACKGROUND RATIONALE: The Mountain Haus is proposing a renovation their north entry, which includes the installation of a new entry feature and streetscape improvements. A portion of the proposed entry feature and the streetscape improvements are located on Town of Vail property, thus the Mountain Haus must have permission from the Town Council (as the representative for property owned by the Town) to proceed with the development review process. RECOMMENDATION: The Community Development Department recommends that the Council approve this request. An approval of this request does not approve the application. it simply allows the applicant to proceed through our development review process. The Council wild be informed of the status of the application through periodic updates of the DRB &PEC meetings. 5. DRB Report/PEC Agenda and Report. {5 mins.) Allison Ochs Brent Wilson 6. Final Policy Decisions for Y2000-01 Parking. (1 hr.) Greg Half BACKGROUND RATIONALE: At Council's evening meeting on October 17, the following decisions were made: • Gold Pass (unrestricted parking) increases from $1,1x0 to $1,250 • Blue Pass (restricted parking) is reduced from $525 to $475 with same eligibility as in the past {proof of Eagle County residence or employment). Can be purchased in 5 installments of $951each, • Value PasslDebit Card is retained {with some modifications + proof of Eagle County residence or employment) New maximum daily parking cap of $10 weekdaysl$12 peak • Retention of Free After 3 • Retention of free parking at Ford Park and the soccer field Parking passes go "on sale" the first week of November. It is critical to have all final details in place so there are no surprises to the public. The following decisions must be made at today`s work session in order to give appropriate public notice and to begin programming the equipment at the structures. 1) Premiere (Valet) Parking -reach agreement on location and quantity 2) Frontage Road Parking -reach agreement on "when" and "how" 3) Discounted Parking Days -two proposals have been received: • Free parking Monday through Friday from November 27th to December 22nd • Free parking to coincide wlthe Vail Business and Chamber Association's "sale" days to occur each Wednesday fram November 29th to December 20th 4) Value PasslDebit Card - determine: • If passes should be purchased in larger increments, e.g., $10 minim~.im as opposed to last season's $50 • No refunds at the end of the season for "unused" debits STAFF RECOMMENDATION: The parking policies for the 2000-2001 season were to address the policies set out by the Town Council and the issues of the peak demands on the system: In particular, the 35 days the Vail Village Transportation structure fills and the 15 days when both structures fill. 1. Debit Cards • Allows on VTRC tap 226 spaces and all of I_ionshead non-peak days. • Restricts to Lianshead only on peak days. • Retains the minimum purchase of 10 uses, and the maximum use of 100. • Retains the same requirements of working or living in Eagle County. 2. VTRC Top 226 Spaces Peak Days • Freeing up an additional 220 spaces at the VTRC on peak days to be managed to their highest and best use for customers of Vail Village. Mixing to ensure the spaces are all used may include a combination of pay on entry for all day parking which may be at $10 for early entry, car-poolers, and a premier service which includes valet. Rates for the valet will be $10 for up to 3 hours and $20 for all day. This allows additional personnel on peak days to manage the crowds and provide a host greeting system. 3. Frontage Road Parking The Frontage Road parking scenario will remain the same as last year, with increased awareness and effort to determine if both structures are about to fill. 4. DiscountslPromotions • If the Council is interested to have a significant number of discounted or "early season free days", a decision is needed today. This affects the value of the various parking passes and the amount of debits people buy. The cost of Chuck's proposal based on cast year's numbers would be $65,040. Staff does not recommend this. The Vail Chamber and Business Association has requested four free Wednesdays from November 29tH through December 20th to promote their "Vail on sale" concept at a cost to fibs Town of $13,000. Staff does not recommend this discount. Believing the variety and breadth of discounts already approved and currently proposed allow options for everyone. Staff recommends providing a disclaimer for pass buyers stating "the Town of Vail reserves the right from time to time to provide various promotions within the season on a limited number days," This allows Council some flexibility in the future without making a final decision today an the promotion. However, should Council wish to implement either of the current discount proposals, staff is ready to move forward. ACTION REQUESTE© OF COUNCIL: Approve, approve with modifications or deny the final policy decisions for Y2000-01 Parking. 7. Review Critical Strategies. (15 mins.) 8, Information Update. (10 mins.} 9. Council Reports. (10 mins.} 10. Outer. (10 mins.} 11. Adjournment. (7:00 P.M.} NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 11107100, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 11114100, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 11107100, BEGINNING AT 7;00 P.M.. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, November 7', 2000 2:00 P.M. AT TOV COUNCIL CHAMBERS NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Meeting at Bright Horizons for Tour and Discussion of the Annie Fax Facility. (Park underground) (2:00 - 2:45 P.M.) Russell Forrest BACKGROUND RATIONALE: Given the town has tied down a dollar a year lease agreement with City Market for the next five years, this tour of the Bright Horizons site is a result of Council's request to view the property. No recommendations for use of the space have been included nor is any action by Council requested at this time. This is an opportunity to discuss options for use of the site. TOV Council Chambers (3:00 P.M.) 2, Discussion of Pay-in-Lieu policy. (1 hr. ) Brent Wilson ITEMITOPIC: A worksession to discuss proposed changes to the Town of Vail's parking pay-in-lieu policy and proposed text amendments to Chapter 12-10, Town Code. ACTION REQUESTED OF COUNCIL: Provide direction to be used in the drafting of amendments to Chapter 12-10, Tawn of Vail Zoning Regulations ("Off Street Parking and Loading"). BACKGROUND RATIONALE: On September 26th, the Town Council discussed the current parking pay-in-lieu program and options for future implementation. The council reviewed on-siteloff-site parking maps and directed staff to return with a number of different scenarios for pay-in-lieu implementation. These scenarios are presented under Section II of the staff memorandum. RECOMMENDATION: Although this is a request for a work session, staff will be providing a preliminary recommendation to the town council regarding next steps in the process. Please refer to Section IV of the staff memarandurn for complete details. 3. DRBIPEC Report. (5 mins.) Allison Ochs Brent Wilson 4. Review Evening Meeting Agenda. (5 mins.) 5. Review Critical Strategies. (15 rains.) • Discussion of Outdoor Sales not Related to Special Events Licenses (Eric BaumannlRoasted Chestnuts) 6. Information Update. (10 mins.} 7. Council Reports. (10 rains.) 8. Other. (10 rains.) 9. Executive Session -Land Negotiations.(30 rains.} Tom Moorhead 1Q. Adjournment. {5:25 P.M.} NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 11114100, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 11121!00, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 11121100, BEGINNING AT 7:00 P,M., IN TOV COUNCIL CHAMBERS. THE NEXT TOWN OF VAIL WALKABOUT WILL BE 11!28100, AT 11:30 P.M. IN THE WEST VAIL AREA (Lunch wilt be at Pasta Pronto} Sign language interpretation available upon request with 24-hour notification. Please calk 479-2332 voice or 479-2356 TDD far information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, November 14, 2000 12:00 Noon AT TOV COUNCIL CHAMBERS NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Reconsideration of Capital and RETT Fund Budgets Bob McLaurin Steve Thompson 2. ITEMITOPIC: Presentation and discussion of designs Ry Southard for Ford AmphitheaterlAlpine Garden Entry Plaza, Herb Scholl, EDAW Vail Alpine Garden Schoolhouse Accessible Garden, Todd Oppenheimer Children's Environmental Garden, and Gore Creek Trail. (40 mins.} ACTION REQUESTED OF COUNCIL: Review the proposed designs far the Entry Plaza, Vail Alpine Garden Schoolhouse Accessible Garden, Chi[dren's Environmental Garden, and Gore Creek Trail, and if acceptable, authorize the Alpine Garden Foundation to finalize construction documents and proceed with contractor procurement and construction. BACKGROUND RATIONALE: In February of this year, the Town council authorized the Vail Alpine Garden Foundation (VAG1=) to study a possible expansion of the Alpine Garden into the area between the Nature Center Bridge and the School House, and along Gore Creek toward the Manor Vail Bridge. Through the subsequent consultant selection process, design charettes, and discussions with the Vail Valley Foundation (VVF) and Amphitheater designers, the presented designs have been completed and are ready for review by the Town Council. It is the desire of the staff, VAGF and VVF to complete the construction on the Entry Plaza, Vail Alpine Garden Schoolhouse Accessible Garden, and Children's Environmental Garden within the same June 10, 200 time frame as the renovations to the Ford Amphitheater are scheduled. If designs are acceptable and work is to proceed on the proposed schedule, time is of the essence in obtaining an approval. The proposed designs have received a favorable conceptual review by the DRB. The Town Council now has the opportunity to review the designs individually and determine whether all, same, or none should proceed to construction. The lease and management of the Entry Plaza will be shared by the WF and VAGF. Funding for the construction of the Entry Plaza will be provided by the WF and VAGF. It is proposed that the Schoolhouse Accessible Garden and Children's Environmental Garden be included in a revised lease with the VAGF. The VAGF is providing funding for these portions of the design. The Gore Creek Trail is proposed to remain under the managerial control of the TOV. An original estimate of $250,00 for the trail was not supported by the council. Staff is requesting direction as to potential funding toward the completion of this trail. STAFF I~cC011lIMENDATION: Approve the designs for Ford AmphitheaterlAlpine Garden Entry Plaza, Vail Alpine Garden Schoolhouse Accessible Garden, Children's Environmental Garden, and Gore Creek Trail. Approve funding for the Gore Creek Trail construction at a "not to exceed" number from the RETT fund. 3. Employee Housing Zone District/TimberRidge. (45 mins.} Nina Timm Tom Moorhead Allison Ochs ITEMITOPIC: A worksession to discuss proposed amendments to Title 12, Zoning Regulations, to add the proposed Housing Zone District. ACTION REQUESTED OF COUNCIL: Provide feedback and direction to staff on the proposed Housing Zone District. BACKGROUND RATIONALE: The Housing Zone District is intended to provide adequate sites for affordable and employee housing which, because of the nature and characteristics of affordable and employee housing, cannot be adequately regulated by the development standards prescribed for other zoning districts. The Housing Zone District would be similar to the General Use Zone District, where development standards are prescribed by the Planning and Environmental Commission. Please refer to the Staff Memorandum for additional information. STAFF RECOMMENDATION: As this is a work session discussion, staff will not be forwarding a recommendation at this time. 4. PEC Report. {1 D mins.) 5. ItemlTopic: Presentation of Investment Report. (30 mins.) Christine Stouder Action Requested of Council: None -information only Background Rationale: The Town's investment policy requires an annual presentation of the investment report to Council. The September 2000 quarterly investment report will be presented to fulfill the requirement. Recommendation: NIA 6. Review Council Critical Strategies. {10 mins.} 7. Information Update. (10 rains.) $. Council Reports. (1 D rains.) 9. Other. (10 r~~ins.) 10. A[Ijournment. (5:45 P.M.} NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 1'1121100, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, '11121100, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT TOWN OF VAIL WALKABOUT WILL BE 11!28100, AT 11:30 P.M. IN THE WEST VAiL AREA {Lunch will be at Pasta Pronfo) Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 47~J-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, November 21, 2000 2:00 P.M. AT TOV COUNCIL CHAMBERS NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Councii wiil consider an item. 1. Lionshead View Corridor -Site Visit. (30 mins.) Allison Ochs 2. Ordinance No. 20, Series of 2000 - an ordinance Allison Ochs amending the Town Code, Title 12, Chapter 22, Section 4, adoption of view corridors, by adding two view corridors in Lionshead and setting forth details in regard thereto. (20 mins.) ACTION REQUESTED OF COUNCIL: Approve, approve with conditions, or deny Ordinance No. 26, Series of 2000, on first reading. BACKGROUND RATIONALE: On May 20, 1997, recognizing the importance of visual connections, the Town Council approved the use of the existing Town of Vail view corridor ordinance to designate the first protected public view corridors iii Lionshead. In order to qualify for protection under the -l-oven's ordinance, a view corridor must meet the following criteria: • The proposed view corridor protects and perpetuates a view from public pedestrian areas, public ways, or public spaces within the Town which fiosters civic pride and is in the public interest for the Town. • The proposed view corridor protects and enhances the Town's attraction to residents, guests, and property owners. • The proposed view corridor protects a view which is commonly recognized and has inherent qualities which make it more valuable to the Town than other more common views. The Lionshead Redevelopment Master Plan identifies five view corridors. However, it recommends that only two legally protected view corridors be established. The remaining three views are to be established as critical design parameters, not as benchmarked and surveyed corridors. Lionshead View Corridor 1 is seen from the west end of the Lionshead parking structure, standing at street level at the main pedestrian exit, looking southwest toward the gondola lift line. Lionshead View Corridor 2 is seen from the pedestrian plaza at the east end of the Lifl:house Lodge, looking south directly up the gondola lift line. STAFF RECOMMENDATION: The Community Development Department recommends that the Town Council approve Ordinance i~Jo. 26, Series of 2000, on first reading. 3. Vail Chamber and Business Association Recommendation Kaye Ferry on Eric Baumenn's Roasted Chestnut Outdoor Sales. (15 mins.) 4. Fard Park Management Plan Paid Parking Approval. Pam Brandmeyer (15 rains.) BACKGROUND RATIONALE: The Ford Park Management Plan was approved in April of 1997, this following a two year period of public input and debate. One of the components of this approved plan is Goal #~4: Resolve parking and South Frontage Road access problems. Objective 4.1: Develop and implement a parking management plan for Ford Park. The action step calls for parking attendants to manage entrances and exi#s, setting a parking fee to generate sufficient funds to cover the attendant, and fee parking to be in effect for high-parking demand days only. The Ford Park Managed Parking Committee, composed of members of the VRD, WF, VAGF, Bravo!, residents at-large, and Town Council representation and town staff, began meeting in September to establish a calendar for the Y2001 summer managed parking program. An earlier approval of this calendar was requested by the user groups in order to expedite and clarify their individual programming and ticketing programs. The dates and times included in your packet have been arrived at through discussion and consensus. This will mark the fourth summer this program has been in effect. STAFF RECOMMENDATION: Approve the Y2001 Summer Ford Park Managed Parking Program as presented. 5. New Year's Eve Preparations. {15 rains.) Joe Russell 6. Review of Capital Projects Fund and RETT Projects. Christine Stauder (30 rains.) 7, Vail Center Update. (5 rains.) John Horne Kates 8. Review November 21St Evening Meeting Agenda. {5 rains.) 9. Review Council Critical Strategies. (10 rains.} 1p. Information Update. (10 rains.) 11. Council Reports. (10 rains.) 12. Other. (10 rains.} 13, Adjournment. (4:55 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 11128100, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 1215100, BEGINNING AT 7:00 P.M, IN TOV COUNCIL CHAMBERS. THE NEXT TOWN OF VAIL WALKABOUT WILL BE 71128100, AT 11:30 P.M. IN THE WEST VAIL AREA (Lunch will be at Pasta Pron#o) Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, November 28, 2000 NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Lunch at Pasta Pronto (public is invited to have lunch with ('11:30) the Councilmembers} followed with a walkabout of West Vail. (11:30 - 1:45 P.M.) Work Session TOV Council Chambers (2:00 P.M.) VAIL TowN couNCIL 2, Lorelei Donaldson - 10 Year Anniversary. {5 mins.) 3. Larry Pardee - 20 Year Anniversary. {5 mins.) 4. Discussion of a proposed sewer line relocation project at 401 Ann Kjerulf Beaver Dam Circle 1 Lot 2, Block 4, Vail Village 3rd Filing Greg Hall and implications for the adjacent unplatted parcel owned by the Town of Vail. (30 mins.) ACTION REQUESTED OF COUNCIL: Grant or deny permission for Johnson and Kunkel, Engineers to proceed through the development review process with the proposal. BACKGROUND RATIONALE: In June of 200D, James and Carol Schmidt began to pursue the possibility of constructing an addition to their home located at 401 Beaver Dam Circle 1 Lot 2, Block 4, Vail Village 3rd Filing. During the course of having their utilities located, it was discovered that the sewer line servicing their home runs diagonally across their property rather than through a designated utility easement along the perimeter of their property. In order to construct their addition as planned, it is necessary to relocate the existing sewer line. Johnson and Kunkel, Engineers have studied the site and devised a solution to the problem. The proposed relocation of the sewer line adjacent to the property line would require a minimal amount of grading on the adjacent unplatted parcel of land belonging to the Town of Vail. In addition, access through the adjacent Town of Vail property would be required in order to install and maintain the sewer line. STAFF RECOMMENDATION: Staff recommends that Johnson and Kunkel, Engineers be allowed to proceed through the development review process. 5. Review of the Pine Beetle activity in the Vail Valley and Patrick Hamel review of draft MOU between TOV, USFS (United States Forest Service), CSFS (Colorado State Forest Service), Vail Resorts and G~Ennison Service Center. (30 mins.) ACTION REQUESTED OF COUNCIL: Provide input on current actions and on draft MOU (Memorandum of Understanding}. BACKGROUND RATIONALE: For the past several years the Mountain Pine Beetle has been destroying healthy lodge pole pine trees in the Vail Valley and recently activity on Town of Vail land and adjacent to Town land has increased. Staff has concerns that if same type of action is not taken within the next year that we will see increased numbers of dead lodge pole pines in the Town of Vail. The other concern that the staff has noticed over the past few years is the increase in the fuel load on many areas around and in Town due to the amount of dead trees. This increase in the fuel load makes the risk of wildfire greater. STAFF RECOMMENDATION: Commit to fulfilling the actions drafted in the memorandum of understanding, 6. PEC Report. {5 mins.} Allison Ochs Brent Wilson 7. Business License Fee Allocation. {15 mins.) BACKGROUND RATIONALE: During earlier discussions of the Y2001 budget, Council showed a willingness to allocate up to $240,000 of the Business License Fee as start up funding for the Vail Chamber and Business Association. Recently, lodging representatives have questioned this allocation not be used directly to support marketing efforts, and in particular, into the year 2002 when the Vail Local Marketing District could possibly find itself with reduced funding of $1.7M, rather than $2M. ACT10N REQUESTED 01= COUNCIL: Determine funding far the Y2001. 8. Outdoor Sales -Eric Bauirrann Request. (5 mins.) BACKGROUND RATIONALE: At last week's work session, Council heard an overview from the Vail Chamber and Business Association (VCBA}, regarding future steps to be taken in response to this request. Those included: oversight and approval by the VCBA; issuing a separate business license for these outside sales to current business license owners in the Town of Vail; working with the Town to secure through lease agreements public right-of-way for licensed outdoor sales (such as the Town does with restaurant deck leases). ACTION REQUESTED OF COUNCIL: Direct Staff how to proceed. 9. Resolution No. 14, Series of 2004 - A Resolution approving Steve Wright the law enforcement assistance fund (leaf} contract #L-51-01 Joe Russell (5 rains.} ACTION REQUESTED: Consider Resolution at Worksession to meet required December 1, 2000 deadline for signing of contracts. BACKGI~C3UNb RATIONALE: This DUf (Driving Under the influence) grant, LEAF (I,aw Enforcement Assistance Funds), funds such things as: TIPS (Training Intervention Procedures) education and training, the DUI bus, wages for off duty officers to emphasize DUI enforcement, local educational efforts, and so on. The Police Department must have Council approval in order to access the funds from CDOT {Colorado Department of Transportation). The deadline is December 1, 2000, to qualify for Y2001 funding, up to a total of $1$,500. STAFF RECOMMENDATION; Approve by resolution, which is a formal motion, Resolution No. 14. 10. Review Council Critical Strategies. (10 mins.) 11. Information Update. (10 mins.) 12 Council Reports. (10 mins.} 13, Other. {10 mins.) 14. Adjournment. {4:20 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 1215100, BEGINNING AT 2.00 P.M. IN TOV CONCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 1215In0, BEGINNING AT 6:30 P.M. W TOV COUNCIL CHAMBERS WITH A SPECIAL MEETING WITH THE VAIL LOCAL MARKETING DISTRICT TO APPROVE THE 2001 BUDGET. THE NEXT TOWN OF VAIL WALKABOUT WILL BE 1123!00, AT 11:30 P.M. IN VAIL VILLAGE (Lunch will be at the Red Lion) Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. ,,,,,,,,,,, VAIL TOWN COUNCIL ~~ORK SESSi4N TUESDAY, December 5, 2000 NOTE: Time oil• items is approximate, subject to change, and cannot be relied upon to de#ermine at what time Council will consider an item. Work Session TOV Council Chambers (2:00 P.M.~ VAIL TOWN COUNCIL 1. Site Visit to fiord Amphitheater. (30 mins.) Pam Brandmeyer 2. Resource Center. (15 mins. ) Mike Goodbee 3. First reading of Ordinance No.33, Series of 2000, an George Ruther ordinance amending the Official Town of Vail Zoning Map and rezoning Lot 4, Vail Village West Filing No.2 from Residential Cluster zone district to General Use zone district; and setting forth details in regard thereto. (15 mins.) ACTION REQUESTED OF COUNCIL: Approve, approve with conditions, or deny Ordinance No.33, Series of 2000, on first reading. BACKGROUND RATIONALE: The in the process of preparing plans Donovan Park. A small tract of land 4. Russell Forrest John Horne Kates Town of Vail is currently for the development of (Lot 4, Vail Village West Filing No. ~} on the westernmost end of the park site is zoned Residential Cluster district. The remaining area of the park is zoned more appropriately as General Use district. Staff believes that since the intent of the park development is to provide recreational amenities and facilities to the community and it is not to provide residential uses on the site, that Lot 4 should be rezoned to General Use district. STAFF RECOMMENDATION: The Community Development Department recommends that the Town Council approve Ordinance No.33, Series of 2000, on first reading. Vail Center Update. (10 mins.) 5. Request for Permission to Proceed with Regulating Electric Greg Morrison Carts on 'Vail Valley Drive, Request by Vail Athletic Club (VAC). (10 mins.) r BACKGROUND RATIONALE: The VAC has requested permission to use electric carts to chauffeur guests back and forth from the VAC to Golden Peak along Vail Valley Drive. This request carries with it town-wide implications. ACTION REQUESTED OF COUNCIL: Direct staff on how to proceed. 6. Review Evening Meeting Agenda. (5 mins.) 7. Review Council Critical Strategies. (10 rains.) $, Information Update. (10 rains.) 9. Council Reports. (10 rains.) 10. Other. (10 rains.) 11. Executive Session -Land Negotiations (30 rains.} Allison Ochs Bob McLaurin 12. Adjournment. (4:35 P.M.) NOTE UPCOMING fVIEETiNG START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 12112104, BEGINNING AT 2:00 P.M. IN TOV CONCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 12119144, BEGINNING AT 7:40 P.M. IN TOV COUNCIL CHAMBERS WITH A SPECIAL MEETING WITH THE VAIL LOCAL MARKETING DISTRICT TO APPROVE THE 2401 BUDGET. THE NEXT TOWN OF VAIL WALKABOUT WILL BE 1!23100, AT 11:30 P.M. IN VAIL VILLAGE {Lunch will lae at the Red Lion} Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479T2356 TDD for information. Vdll_ rowN CouNCIL If~fORK SESSfON TUESDAY, December 12, 2QQ0 NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Work Session T~V Council Chambers (~ :00 P.M.) VAIL TOWN COUNCIL 1. Presentation of the Vail Center Concept Paper. (1 hr.) Russell Forrest John Horan-Kates ACTION REQUESTED OF COUNCIL: Review the concept paper for the Vail Center and provide input on that concept. BACKGROUND RATIONALE: The White River Institute was engaged to help refine the concept of a learning center and refine the overall concept for the Vail Center. A concept paper has been prepared that provides a vision for the center and a description of how life long learning can provide a unifying vision for the recreational, meeting, cultural, and community uses contemplated in the center. Staff would first like to obtain Council input an the concept and the general square footage of the uses. We anticipate that we would further refine the paper after receiving council input on December 12th. Then based on that input staff would like to review and develop a budget for the next phase of design with Council input. The goal of this discussion regarding the concept paper is to develop the final instructions for the design team. 2. I-7Q Noise Study Report. (45 mins.} Greg Hall Russell Forrest ACTION REQUESTED OF COUNCIL: Listen to the presentation, review the results, ask questions, and discuss future steps. BACKGROUND RATIONALE: The 1998 Citizen Survey identified the issue of the I-7d noise. Early this year the Town of Vail undertook a noise study that identified and quantified the noise situation along I-70. The results of the study include the establishment of a noise model specific for Vail. A noise contour map of the Town will show the existing conditions. This model can be used to predict noise levels for any property in Vail. Future noise readings can be forecast using variables such as traffic volume, travel speed, and percentage of trucks in the traffic volume. Additionally noise mediation can be modeled to test the effectiveness of various noise mediation devices. STAFF r~ECOMMENDATION: Listen, discuss, and determine how to proceed with this issue. 3. Right of Way Alternatives to Replace !n-Tawn Shuttle (MK Greg Hall Centennial Engineering Analysis) (45 mins.} Mike Rose Todd Scholl ACTION REQUESTED OF COUNCIL: Listen to the presentation and review the results, ask questions and discuss future steps. BACKGROUND RAT[ONALE: An update to the 1993 Vail Master Transportation Study recommended a replacement of the In Town Shuttle with an Advanced Technology Solution. Current issues with the in-town shuttle are: The labor requirements; limited capacity with the current system; impacts of noise and smell; pedestrian traffic; and providing real-time ~vait information at each stop. The shuttle does not operate on a set schedule but varies frequently. A draft report identifying objectives, problems, possible solutions, and initial solution screening was handed out at the November 28 Council meeting. STAFF RECOMMENDATION: i_isten, discuss, and outline next steps. 4. Overview of Uniform Building and Fire Codes. (1 hr.) Russell Forrest John Gulick ACTION REQUESTED OF COUNCIL: Review background Tom Moorhead information on the UBC (Uniform Building Code) and UFC Greg Morrison (Uniform Fire Code) Gary Goodell BACKGROUND RATIONAL: The purpose of this worksession is to respond to Council's request as part of their critical strategies to receive an overview of the UBC and UFC and to discuss appeal opportunities for applicants if they disagree with code interpretations. 5. Update on COuSignature Policy. (30 rains.) Russell Forrest George Ruther 6. DRBIPEC Report. (5 rains.) Allison Ochs Brent Wilson 7, Review Council Critical Strategies. (15 rains.) g. Information Update. (10 rains.) 9. Council Reports. (10 rains.) 10. Other. (10 rains.) 11. Adjournment. {5:40 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 12l191Q0, BEGINNING AT 2:04 P.M. IN TOV CONCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 1102140, BEGINNING AT 7:40 P.M. IN TOV COUNCIL CHAMBERS WITH A SPECIAL MEETING WITH THE VAIL LOCAL MARKETING DISTRICT TO APPROVE THE 2401 BUDGET. THE NEXT TOWN OF VAIL Ii1fALKABOUT WILL BE 1!23!00, AT 11:30 P.M. 1N VAIL VILLAGE (L~nch will be at the Red Lion) Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or A~79-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, December 19, 2000 NOTE: Time of items is approximate, supject to change, and cannot be relied upon to determine at what time Council will consider an item. Work Session TOV Gouncii Chambers {'t:UO P.M.) VAIL TOWN COUNCIL 1. Bell Tower Balcony Encroachment. (10 mins.) Brent Wilson ITEMITOPIC: A request to proceed through the Town of Vail design reuiew process. The subject property is the Belltower Building, located at 201 Gore Creek Drive 1 L.ot A, Block 5B, Vail Village f=irst Filing. Applicant: MacFarlan Rea{ Estate Services, represented by Vail Architecture Group ACTION REQUESTED OF COUNCIL: Approve, approve with conditions, or deny the request. BACKGROUND RATIONALE: The Belltower Building (Lancelot, Gore Range Mountain Works, etc.) is proposing some renovations to their residential units, including the addition of balconies along the second and third stories. Small portions of the proposed balconies would encroach above Town of Vail property. Therefore, the Belltower Building owner must have permission from the Town Council (as the representative for property owned by the Town) to proceed with the development review process. It is important to note that a considerable portion of the balcony encroachments would be located above existing encroachments that have already been approved by the Town in the past. RECON1NiENDATION: The Ca~nmunity Development Department recommends that the Council approve this request. The Council will be informed of the status of the application through periodic updates of Design Review Board meetings. 2. E-Commerce. (20 mins.) Frank Johnson Kelly Layton 3. Vail Center Concept Refinement. Russell Forrest {1 hour 3Q rains.) George Ru#her ITEtVIITOPIC: Discuss optimal square footage targets for proposed Vail Center uses ACTION REQUESTED OF COUNCIL: Obtain Council input on optimal square footage targets for proposed uses. BACKGROUND RATIONALE: The White River Institute was engaged to help refine the overall concept for the Vail Center and to initiate a fund raising program. A concept paper has been prepared that provides a vision for the center and a description of how life long learning can provide a unifying vision far the recreational, meeting, cultural, and community uses contemplated in the center. On December 12th the Town Counci! indicated their support for the "concept." The next step is to further discuss the target square footage for each of the proposed uses. After obtaining that input a proposed preliminary budget will be presented to Council with estimated COStS and revenue options for your approval. After a budget is prepared, staff would propose engaging the design team to complete the design process. 4. A warksession to discuss proposed amendments to Title 12, Allison Ochs Zoning Regulations, to add the proposed Housing Zone District. {30 mins.) ACTION REQUESTED OF COUNCIL: Provide feedback and direction to staff on the proposed Housing Zane District. BACKGROUND RATIONALE: The Housing Zane District is intended to provide adequate sites for affordable and employee housing which, because of the nature and characteristics of affordable and employee housing, cannot be adequately regulated by the development standards prescribed for other zoning distric#s. The Housing Zone District would be similar to the General Use Zane District, where development standards are prescribed by the Planning and Environmental Commission. Please refer to the Staff Memorandum for additions! information. STAFF RECOMMENDATION: As this is a work session discussion, staff will not be forwarding a recommendation at this time. ~, Vail Chamber & Business Association Business Plan Steve Rosenthal Presentation. (30 mins) g. Review Evening Meeting Agenda. (5 mins.) 7. Review Council Critical Strategies. {15 mins.) g. Information Update. (10 mins.) g. Council Reports. {10 mins.) 10. Other. (10 mins.) 11. Executive Session Litiga#ion (30 mins.) 12. Adjournment. (5:20 P.M.) NOTE UPCaN:ING MEETING START 71MES BELOW: riALL TIMES ARE APPROXIIUiATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 1102101, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 1102101, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS WITH A SPECIAL MEETING WITH THE VAIL LOCAL MARKETING DISTRICT TO APPROVE THE 2001 BUDGET. THE NEXT TOWN OF VAIL WALKABOUT WILL 13E 1123101, AT 11:3t) P.M. IN VAIL VILLAGE (Lunch will be at the Red Lion) Sign language interpretation available upon request with 24-hour notifica#ion. Please call 479-2332 voice or 479-2356 TDD for informa#ion.