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HomeMy WebLinkAbout2000-01-25 Support Documentation Town Council Work Session i i VAIL TOWN COUNCIL WORK SESSION TUESDAY, January 25, 2000 12:00 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Time of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Executive Session - Land Negotiations and Litigation. (30 mins.) Tom Moorhead Lunch will be served. Be sure to confirm your lunch orders with Beth by 5:00 P.M. Monday, January 24, 2000. 2. Vail Valley Breast Cancer Awareness Group Snowshoe Shuffle. Cindy Cohagen Request for Parking Discounts.(15 mins.) 3. Potential Revisions to "Exhibit B" (Permitted Capital NinaTimm Improvements) of the Master Deed Restriction for Town of Vail Kris Friel Housing Developments. (45 mins.) ACTION REQUESTED OF COUNCIL: Staff is requesting that Council approve, deny, or modify the proposed changes. BACKGROUND RATIONALE: The Vail Commons Homeowner's Association has raised some concerns regarding three excluded capital improvements as outlined in "Exhibit B." These include association dues spent on capital improvements to Common and Limited Common Elements within the development, carpeting and floor coverings, and interior painting. Currently, credit towards increasing the sales price is not given for these three items. The rationale is to continue affordability while encouraging owners to keep the units maintained. 4. PEC and DRB Report. (15 mins.) Brent Wilson 5. Council Orientation - Fire Department. (1:15 mins.) John Gulick 6. Critical Strategies-Housing Continued. (1:30 hrs.) Bob McLaurin 7. Information Update. (10 mins.) 8. Council Reports. (10 mins.) 9. Other. (10 mins.) 10. Adjournment. ( 5:00) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 1/25/00, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 211100, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 2/1/00, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479- 2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL Tuesday, January 25, 2000, the Vail Town Council will be changing the Town Council Work Session from 1:00 P.M. to 12:00 P.M., due to the length of the agenda. TOWN OF VAIL Pamela A. Brandmeyer Assistant Town Manager Vail M dical Center January 19, 2000 Members of the Town Council Town of Vail. 111 S. Frontage Road Vail, Colorado 81657 Dear Council members: As you may have heard, the largest single participant athletic event in Eagle County- the Snowshoe Shuffle-is moving to Vail Mountain. Scheduled for April 1, the event will be staged in the Eagle's Nest area. Based on our previous entries, and anticipating an increase because of the exciting new Vail venue, we estimate our numbers may well exceed 1,000 people. Now in its seventh year, the Shuffle is presented by the Women's Cancer Coalition and Vail Valley Medical Center. Net proceeds are invested locally in cancer education, prevention, and early detection, as described in the accompanying flyer. Thirty percent of this year's proceeds will benefit the new regional cancer center, construction of which will begin this spring. Moving an event of this size creates new opportunities... and new challenges. One of the logistical "situations" we face is parking. We anticipate 300-400 cars (assuming more than one person per car) and would like to be able to offer them a discounted rate in the Lionshead and Vail parking structures. Without question, this event will bring people- locals and visitors from the Front Range-to Lionshead. But we urgently need your help in assisting with parking to make the entire "Shuffle" experience a positive one. We know that the Shuffle has already become a tradition for hundreds of people. We are confident that the change in venue will allow us to make it even bigger and better. We look forward to it becoming a major event bringing both locals and visitors to Vail for many years to come. We ask your help and support to help us make this first Shuffle in Vail a truly outstanding experience. We look forward to the opportunity to meet with you on Tuesday. Sincerely, Cindy Cohagen Sarah Ladd Senior Director, Public Relations Snowshoe Shuffle Coordinator "Your Care Is Our Mission" 181 West Meadow Drive - Suite 100 • Vail, Colorado 81657 • 970-476-2451 Women S Cancer Resource G'oalition "Shuffle" Proceeds At Work in the Fight Against Cancer The Snowshoe Shuffle is presented by the Women's Cancer Resource Coalition in affiliation with Vail Valley Medical Center. The purpose of the event is to raise awareness of and funds for the fight against women's cancer with an emphasis on breast cancer. Proceeds from last year's event alone were used to: • provide 10 FREE BREAST SCREENING CLINICS and give more than 90 WOMEN comprehensive breast exams along with one-on-one education at these clinics. • provide 38 FREE SCREENING MAMMOGRAMS to women who could not otherwise access this potentially live-saving services. Certificates for medically uninsured and underinsured women continue to be available through the EagleCare Medical Clinic and a number local physician's offices. • purchase and distribute over 10,000 PIECES OF EDUCATIONAL MATERIAL about proper breast exam techniques, breast cancer, and the importance of early detection. These materials include BSE shower cards and beast care booklets in Spanish as well as a pamphlet directed to teenagers. . assist in providing SPECIALIZED TRAINING FOR MAMMOGRAPHY TECHNICIANS at Vail Valley Medical Center to enhance both' their clinical skills and sensitivity to assure the highest quality of service. host the WOMEN'S WELLNESS WORKSHOP in October that was attended by nearly 150 women. The day-long event featured a keynote speaker who presented the latest information on hormone replacement . therapy and cancer: • help defray medical expenses at several health care facilities for a local woman battling breast cancer. PROCEEDS FROM THE 1999 SNOWSHOE SHUFFLE WILL LIKEWISE BE INVESTED IN WOMEN'S ..,.CANCER EDUCATION, PREVENTION AND EARLY DETECTION PROGRAMS,TO BENEFIT ALL. WOMEN IN EAGLE COUNTY s For more;informatioFabout~the Women's Cancer Resource Coalition; contact the Public Relations; Ofticee at Vail err `kValley MedicaliCenter (970) 926 7485 A W s i r of r 7, v ~,w t ;tip w a °au ti Y 4~ . ors + it r fi r i iy- r - x131.' L o?'~•'7M. a S+' :.fix t 1 ttyo x s ~ cam' ~ ~n _ i Sin oAVAV65Ihlo(( 6slhl ludfiff e April 1, 2000 V THE VISION The vision for the Y2K Snowshoe Shuffle TM is to be a world-class event dedicated to the fight against women's cancer. GROWTH OF SNOWSHOEING AND THE SNOWSHOE SHUFFLE Snowshoeing is one of the fastest growing wintertime sports in the country. Just about anyone - regardless of age or physical condition - can snowshoe. Indeed, its often said that "if you can walk, you can snowshoe". The popularity of the Snowshoe Shuffle has soared impressively in six years. Indeed, it is now one of the largest snowshoe races in the world. The event is carefully designed to offer something for everyone whether a competitive athlete in pursuit of the custom medallions, a family participating for exercise and fun or cancer survivors celebrating life and health. Last year, a girl scout troop "shuffled" together to honor one of their mothers who is battling cancer. The Snowshoe Shuffle has become an event that residents and visitors alike fondly anticipate each year. Its repeated success is reflected in both the number of participants and the net porceeds raised. Year Number of Participants Net Proceeds 1994 175 $ 5,725 1995 445 $ 7,900 1996 681 $12,000 1997 878 $12,500 1998 1,007 $14,000 1999 766 $22,500 5 1 S SNOWSHOE SHUFFLE DEMOGRAPHICS The Snowshoe Shuffle attracts an affluent, upscale audience. In 1998, the demographic breakdown of 766 participants was: Female 74% Male 26% Aae: Female: Male: 1-17 4% 2% 18-29 6% 4% 30-39 24% 8% 40-49 20% 9% 50-59 7% 6% 60+ 3% 1% Residence: Eagle & Summit Counties 65% participants Front Range 23% participants Out-of-state 13% participants Event: Competitive 5K 13% Competitive 10K 13% Non-competitive 5K 68% Walkers (1-mile) 6% *The median family income in Eagle County is $50,600 (1996). *23 registered cancer survivors. 7 Y SNOWSHOE SHUFFLE PUBLICITY The 1998 Snowshoe Shuffle received national publicity in Runner's World. Outside. and Self magazines (see attached) as well as hundreds of impressions in regional media. Promotional activities for the 2000 Snowshoe Shuffle will expand to the Front Range (Denver, Boulder) as well as to national media that focus on winter recreational sports and activities. 6 MEMORANDUM TO: Town Council FROM: Kris Friel DATE: January 25, 2000 SUBJECT: Potential Revisions to "Exhibit B" (Permitted Capital Improvements) of the Master Deed Restriction for Town of Vail Housing Developments 1. INTRODUCTION The purpose of this memo is to address some concerns raised by the Vail Commons Homeowner's Association regarding Permitted Capital Improvements. While an owner is always allowed and encouraged to make any improvements to his or her unit, "Permitted Capital Improvements" refers to improvement costs that an owner -may include in his/her resale price. These costs are recoupable dollar for dollar only, and are calculated separately from the 3% annual appreciation of Town of Vail housing units. O Attached, please find "Exhibit B" of the Master Deed Restriction, which outlines permitted and excluded capital improvements for all Town of Vail housing developments. Staff is requesting that.the. Town Council review the following proposals and either approve, deny, or modify these changes to the Master Deed Restriction. II. POTENTIAL ACTIONS 1. Add a provision allowing the owners to recoup association dues spent on capital improvements to Common and Limited Common Elements of the property. Currently, special assessments imposed by the Homeowner's Association are included as recoupable costs, and association dues are not. Although one of the main purposes of condominium dues is to keep a development's Common and Limited Common Elements in good repair, some improvements go beyond general maintenance. A list of possible actions follows: a. Add a paragraph to -Section 1 of Exhibit B that allows the percentage of association dues spent on ALL Common and Limited Common Element capital improvements to be recoupable, 1 b. Add a paragraph to Section 1 of Exhibit B that allows the percentage of association dues spent on CERTAIN Common andLimited Common Element capital improvements, or c. Leave association dues as a non-recoupable cost of ownership. Staff believes that the portion of dues spent on non-maintenance improvements to the entire development contributes to the livability .of. each unit. Making these costs recoupable will encourage the continued upgrading of all Town of Vail housing developments. Staff recommends that the additional provision be approved, with a list of allowable Common and Limited Common Element improvements included. Recoupable costs for improvements to Common and Limited Common Elements of a development could include the addition of heat tape and. gutters, upgrades to shared garages, upgrades to siding and roofing, upgrades to windows, and any permanent, functional, non-decorative improvements. Recoupable costs spent on Common and Limited Common Elements would NOT include any maintenance, repair, or replacement of existing improvements or landscaping. 2. Remove carpeting and similar items from the list of excluded capital improvements. Some potential pitfalls with approving this request include the installation of overly expensive floor coverings, and a high frequency level of replacement as preferences change. A list of possible actions follows: a. Remove carpeting and similar items from the list of excluded capital improvements, and give full resale credit for the expenses,, b. Remove carpeting and similar items from the list of excluded capital improvements, and limit the frequency that resale credit will be given, c. Remove carpeting and similar items from the list of excluded capital improvements, and limit the cost that is recoupable, d. Remove carpeting and similar items from the list of excluded capital improvements, and limit both the frequency and cost of replacement, or e. Leave carpeting and similar items as an excluded capital improvement.. Staff believes that the replacement of carpets and floor coverings can be a necessary and large expense in the maintenance of a home. Staff recommends that the request be approved, with a 1 time replacement credit per owner, and cost limits set as follows: 2 . "A" Units - $4550 (approx $2.50 per square foot of floor covering X 1812 square feet) "B" Units - $4700 (approx $2.50 per square foot of floor covering X 1868 square feet) "C" Units - $2500 (approx $2.50 per square foot of floor covering X 992 square feet) "D" Units - $2550 (approx $2.50 per square foot of floor covering X 1018 square feet) A comparison of rates from local companies has shown that a $2.50/per square foot of floor covering limit is reasonable. This figure includes installation, tax, and freight. Staff will periodically evaluate the cost of floor coverings. 3. Remove interior painting from the list of excluded capital improvements. Similar problems as with carpeting may arise from approving this request. Possible actions are: a. Remove painting from the list of excluded capital improvements, and give full resale credit for the expenses, b. Remove painting from the list of excluded capital improvements, and limit the frequency that resale credit will be given, c. Remove painting from the list of excluded capital improvements, and limit the cost that is recoupable, d. Remove painting from the list of excluded capital improvements, and limit both the frequency and cost, or_ e. Leave painting as an excluded capital improvement. Staff believes that interior paint will unavoidably reflect an owner's personal taste. While staff encourages the residents of all of our housing developments to maintain their homes, interior paint does not cost so much as to put a burden on the homeowner. To charge the cost of a paint job (that may not be to their liking) to a subsequent owner seems unreasonable. Staff recommends leaving painting as an excluded capital improvement. III. STAFF RECOMMENDATIONS Staff strongly believes that improvements to Town of Vail housing developments should be encouraged. While the goal is to keep these units affordable, allowing an owner to recoup some of the expenses of maintaining his/her home will contribute to the overall success of the development. Therefore, staff recommends the following: 3 s that association dues spent on certain improvements to Common and Limited Common Elements be recoupable dollar for dollar, as determined by staffs annual review with the Vail Commons property manager, ? that carpeting and similar items be removed from the list of excluded capital improvements, with limits set for frequency and cost of replacement, and ? that painting remain on the list of excluded capital improvements. With Council's approval, staff will modify "Exhibit B" of the Master Deed Restriction .to reflect these changes. The revisions will apply to all current and future Town of Vail housing developments; however, they will NOT be retroactive. Resale prices will be calculated using this new criteria beginning February 1, 2000. y 4 MEMORANDUM TO: Town Council FROM: Kris Friel DATE: January 25, 2000 SUBJECT: Potential Revisions to "Exhibit B" (Permitted Capital Improvements) of the Master Deed Restriction for Town of Vail Housing Developments 1. INTRODUCTION The purpose of this memo is to address some concems raised by the Vail Commons Homeowner's Association regarding Permitted Capital Improvements. While an owner is always allowed and encouraged to make any improvements to his or her unit, "Permitted Capital Improvements" refers to improvement costs that an owner may- include in his/her resale price. These costs are recoupable dollar for dollar only, and are calculated separately from the 3% annual appreciation of Town of Vail housing units. Attached, please find "Exhibit B" of the Master Deed Restriction, which outlines permitted and excluded capital improvements for all Town of Vail housing developments. Staff is requesting that.the_Town Council review the following proposals and either approve, deny, or modify these changes to the Master Deed Restriction. 11. POTENTIAL ACTIONS 1. Add a provision allowing the owners to recoup association dues spent on capital improvements-to Common and Limited Common Elements of the property. Currently, special assessments imposed by the Homeowner's Association are included as recoupable costs, and association dues are not. Although one of the main purposes of condominium dues is to keep a development's Common and Limited Common Elements in good repair, some improvements go beyond general maintenance. A list of possible actions follows: a. Add a paragraph to Section 1 of Exhibit B that allows the percentage of association dues spent on ALL Common and Limited Common Element capital improvements to be recoupable, 1 b. Add a paragraph to Section 1 of Exhibit B that allows the-percentage of association dues spent on CERTAIN Common and Limited Common Element capital improvements, or c. Leave association dues as a non-recoupable cost of ownership. Staff believes that the portion of dues spent on non-maintenance improvements to the entire development contributes to the livability of each unit. Making these costs recoupable will encourage the continued upgrading of all Town of Vail housing developments. Staff recommends that the-additional provision be approved, with a list of allowable Common and Limited Common Element improvements included. Recoupable costs for improvements to Common and Limited Common Elements of a development could include the addition of heat tape and gutters, upgrades to shared garages, upgrades to siding and roofing, upgrades to windows, and any permanent, functional, non-decorative improvements. Recoupable costs spent on Common and Limited Common Elements would NOT include any maintenance, repair, or replacement of existing improvements or landscaping. 2. Remove carpeting and similar items from the list of excluded capital improvements. Some potential pitfalls with approving this request include the installation of overly expensive floor coverings, and a high frequency level of replacement as preferences change. A list of possible actions follows:.. . a. Remove carpeting and similar items from the list of excluded capital t improvements, and give full resale credit for the expenses, b. Remove carpeting and similar items from the list of excluded capital improvements, and limit the frequency that resale credit will be given, c. Remove carpeting and similar items from the list of excluded capital improvements, and limit the cost that is recoupable, d. Remove carpeting and similar items from the list of excluded capital improvements, and limit both the frequency and cost of replacement, or e. Leave carpeting and similar items as an excluded capital improvement. Staff believes that the replacement of carpets and floor coverings can be a necessary and large expense in the maintenance of a home. Staff recommends that the request be approved, with a 1 time replacement credit per owner, and cost limits set as follows: 2 "A" Units - $4550 (approx $2.50 per square foot of floor covering X 1812 square feet) "B" Units - $4700 (approx $2.50 per square foot of floor covering X 1868 square feet) "C" Units - $2500 (approx $2.50 per square foot of floor covering X 992 square feet) "D" Units - $2550 (approx $2.50 per square foot of floor covering X 1018 square feet) A comparison of rates from local companies has shown that a $2.50/per square foot of floor covering limit is reasonable. This figure includes installation, tax, and freight. Staff will periodically evaluate the cost of floor coverings. 3. Remove interior painting from the list of excluded capital improvements. Similar problems as with carpeting may arise from approving this request. Possible actions are: a. Remove painting from the list of excluded capital improvements, and give full resale credit for the expenses, b. Remove painting from the list of excluded capital improvements, and limit the frequency that resale credit.will be given, c. Remove painting from the list of excluded capital improvements, and limit the cost that is recoupable, d. Remove painting from the list of excluded capital improvements, and limit both the frequency and cost, or e. Leave painting as an excluded capital improvement. Staff believes that interior paint will unavoidaply reflect an owner's personal taste. While staff encourages the residents of all of our housing developments to maintain their homes, interior paint does not cost so much as to put a- burden on the homeowner. To charge the cost of a paint job (that may not be to their liking) to a subsequent owner seems unreasonable. Staff recommends leaving painting as an excluded capital improvement. 111111. STAFF RECOMMENDATIONS Staff strongly believes that improvements. to Town of Vail housing developments should be encouraged. While the goal is to keep these units affordable, allowing an owner to . recoup some of the expenses of maintaining his/her home will contribute to the overall success of the development. Therefore, staff recommends the following: 3 - ? that association dues spent on certain improvements to Common and Limited Common Elements be recoupable dollar for dollar, as determined by staffs annual review with the Vail Commons property manager, ? that carpeting and similar items be removed from the list of excluded capital improvements, with limits set for frequency and cost of replacement, and ? that painting remain on the list of excluded capital improvements. With Council's approval, staff will modify "Exhibit B" of the Master Deed Restriction to reflect these changes. The revisions will apply to all current and future Town of Vail housing developments; however, they will NOT be retroactive. Resale prices will be calculated using this new criteria beginning February 1, 2000. 4 EXHIBIT "B" Permitted Capital Improvements 1. The term "Permitted Capital Improvement" as used in the Agreement. shall only include the following: a. Improvements or fixtures erected, installed or attached as -permanent, functional, non-decorative improvements to real property, excluding repair, replacement and/or maintenance improvements; " b. Improvements for energy and. water conservation; C. Improvements for health and safety protection devices; d. Improvements.to add and/or finish permanent/fixed storage space; and/or e. Improvements to finish unfinished space. 2. Permitted Capital. Improvements as used in this Agreement shall NOT include the following: a. Upgrades/replacements of appliances, plumbing and mechanical fixtures, carpets and other similar items included-as_part of the original construction of the unit; b. The cost of adding decks and balconies, and any extension thereto; C. Jacuzzis, saunas, steam showers and other similar items; ca- d. Improvements required to repair, replace and maintain existing fixtures, appliances, plumbing and mechanical fixtures, painting, carpeting and other similar items; and/or; e. Upgrades or addition of decorative items, including lights, window coverings and other similar items. 3. All Permitted Capital Improvement items and costs shall be approved by the Town staff prior to being added to the Maximum Resale Price as defined herein.. Town of Vail Page 15 of 17 Vail Commons Master Deed Restriction 605939 B-709 P-959' 10/29/1996 04:34P PG 15 OF 17 PLANNING AND ENVIRONMENTAL COMMISSION PUBLIC MEETING SCHEDULE Monday, January 24, 2000 AGENDA Proiect Orientation / NO PEC LUNCH - Communitv Development Department 1:30 p.m. MEMBERS PRESENT MEMBERS ABSENT Site Visits : 1:30 p.m. 1. Feller residence -1816 West Gore Creek Drive Driver: Allison NOTE: If the PEC hearing extends until'6:00 p.m., the board will break for dinner from 6:00 6:30 p.m. Public Hearina - Town Council Chambers 2:00 p.m. 1. A request for a setback variance, to allow for a residential addition over an existing first floor garage, located at 1816 West Gore Creek Drive/Lot 35, Vail Village West Filing 1. Applicant: Fred A. Feller , Planner: Ann Kjerulf . 2. A request for-a variance from Sections 12-6D-6 and 12-10-8 of the Town of Vail Code, to allow for a garage to be constructed within the front setback and within Town Right-of- Way, located at 285 Forest Rd./Lot 20, Block 7, Vail Village 15` Filing. Applicant: Steve Waterhouse Planner: Allison Ochs TABLED UNTIL FEBRUARY 14, 2000 3. A request for a conditional use permit, to allow for the construction of an addition to the existing raw water intake structure and pump station, located on Black Gore Drive/Lot 8,_ Heather of Vail. Applicant: Eagle River Water and Sanitation District Planner: Brent Wilson WITHDRAWN - V TOWN 4. Information Update 5. Approval of January 10, 2000 minutes. The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published January 21, 2000 in the Vail Trail 2 DESIGN REVIEW BOARD AGENDA Wednesday, January. 19, 2000 3:00 P.M. - MEETING RESULTS PROJECT ORIENTATION / LUNCH - Community Development Department 12:00 pm MEMBERS PRESENT MEMBERS ABSENT Clark Brittain Bill Pierce Hans Woldrich Melissa -Green auer Doug Cahill (PEC) SITE VISITS 2:00 pm 1. Connors -1750 S. Frontage Rd. West 2. Norris -141 West Meadow Drive 3. Mountain Adventure Center - 311 Bridge Street 4. Campo di Fiori -100 E. Meadow Drive Driver: Allison PUBLIC HEARING - TOWN COUNCIL CHAMBERS 3:00 pm 1. Connors residence - Final review of front deck enclosure. Allison 1750 S. Frontage Road West, Spruce Creek #C4/ Applicant: Frank & Claire Connors MOTION: Hans Woldrich SECOND: Melissa Greenauer VOTE: 4-0 TABLED UNTIL FEBRUARY 2, 2000 2. Norris residence - Final review of 250 addition. Allison 141 W. Meadow Drive, Skaal Haus #2/Part of Lot 5, Vail Village 2nd Applicant: Joan Norris, Skaal Haus Homeowner's Assoc. MOTION: Hans Woldrich SECOND: Melissa Greenauer VOTE: 4-0 APPROVED WITH 3 CONDITIONS: 1. That all the materials match the existing materials. 2. That the skylight beset into the roof. 3. That the flashing of the skylight match the roof. 3. Campo de Fiori - Conceptual review of airlock. Allison 100 E. Meadow Drive #24/Lot O, Block 5D, Vail Village 1St Applicant: Scoppiati Inc., dba Campo de Fiori, represented by Annie Egan CONCEPTUAL - NO VOTE i 7OWNO*IL"' ` 1 4. Vail Mountain Adventure Center - Signs. George 311 Bridge Street/Lot L, Block 5C, Vail"Village 1St Applicant: Blanche Hill MOTION: Hans Woldrich SECOND: Melissa Greenauer VOTE: 4-0 WITHDRAWN 5. Buffehr Creek Park - Final review of proposed park expansion. Allison 1953 N. Frontage Rd. West/Lot 40, Buffehr Creek Subdivision and 1950 Chamonix Lane/Lot 34, Buff ehr Creek Subdivision. Applicant: Town of Vail, represented by Gregg Barrie MOTION: Clark Brittain SECOND: Doug Cahill VOTE: 4-0 APPROVED WITH 2 CONDITIONS: 1. That a dry-stack be used on the restroom, with no sandstone cap. 2. That 2 rails be used on the split-rail fence. Staff Approvals Breeze and Max -Signs. Allison 244 Wall Street, One Vail Place/Block 5C, Vail Village 1St Applicant: Intrawest Retail Group Dore' residence - Revised landscape plan. Brent 100 Vail Road/Lot 35, Block 7, Vail Village 1 St Applicant: Bill Dore' The Zneimer Company -Temporary site development sign. Brent Lots 1-6, Leni Zneimer Subdivision, Buffehr Creek Road. Applicant: John Nilsson, Vail Lionshead Real Estate Shane residence - Hot tub placement. Ann 2945 Booth Creek Drive (A)/Lot 3, Block 2, Vail Village 11th Filing. Applicant: John and Beverly Shane The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479- 2356,Telephone for the Hearing Impaired, for information. 2 MEMORANDUM TO: Vail Town Council FR: Bob McLaurin /A--- RE: Housing Discussion DT: January 21, 2000 Attached to this memo are two documents that are relevant for the Council's housing discussion on Tuesday. The first is a memo that provides an overview of the town's housing initiative to date. It also provides information regarding potential future housing projects. The second document is a draft of the Local Housing Critical Strategy. The work program portion of this has been modified to reflect who is responsible for completing the task, as well as a time requirement. Finally I have inserted a column to address the fiscal impacts of the proposed actions. As indicated by the question marks, this document is a draft and is incomplete. When the Council finalizes the work program, we will complete the remainder of this document. Memorandum To: Town Council From: Bob McLaurin Russell Forrest Nina Timm Date: January 25, 2000 Subject: The Housing Program 1. Introduction The purpose of this memo is to review the Town of Vail's housing program and to recommend housing actions for the Council to consider. This memo is intended - to assist Council in its development of a housing strategy and to help prioritize potential housing developments. 2. Background In 1996 the Town of Vail began the Vail Tomorrow process to find out what the community valued and what defined a great community. There were forty actions endorsed through this process. Housing was one of the first goal areas to be addressed. The housing team created a goal of achieving enough employees housing to ensure that 62% of the Vail work force could live in the Town of Vail by 2010. Housing was to be provided for both the seasonal and the year-round work force. In March of 1998 the Town of Vail began the Common Ground process. Through this process the Town took the initiative to help find solutions to the employee- housing issue. The plan was aggressive with the goal to house 62% of Vail's workforce within the Town of Vail. This goal requires the development of another 1600 beds dedicated to the local work force. When the goal of housing 62% of the employees was created only 38% of Vail's workforce lived within the Town boundaries. Even prior to the Common Ground Process and the Vail Tomorrow process the Town of Vail Housing Authority had identified sites for employee housing units. On December 51h, 1991 Plan A was created that identified the following: For the lower bench of Donovan Park it was proposed to have 72 for-sale units of approximately 800 square feet as well as a neighborhood park. The plan was to impact 3 acres of the lower bench and reimburse RETT for the amount of land impacted by housing. 1 ? Buzzard Park was slated to have 20 units on it and in 1997 the Town of Vail broke ground on 24 rental units for Town of Vail employees. ? The Hud Wirth parcel was to be purchased and 4 duplexes, each with an attached caretaker unit, were going to be developed. The duplexes would be sold and the caretaker units were to be rented. ? In October of 1992 the Housing Authority developed a plan and a financial pro-forma for the-Mountain Bell site that had 44 two-bedroom, rental units. The rent for a two- bedroom unit was assumed to be $800/month. 2.1 Common Ground Sites and Densities The Common Ground process ultimately identified 11 sites to be developed with housing, 4 sites to be developed as parks, and 4 sites to become designated open space, and create a "buy down" program. Prior to the final recommendation there were 5 alternatives presented. Each of the alternatives had a different emphasis. Alternative A placed an emphasis on a dispersed mix of seasonal and for- sale housing.- Number of new units proposed: 1., 138 new seasonal beds and 290 new for-sale beds. Acquisition of 50 buy-down beds Alternative B placed an emphasis on for-sale housing with some seasonal housing. Number of new units proposed: 774 new seasonal beds and 460 new for-sale beds. Acquisition of 100 buy-down beds Alternative C placed an emphasis on seasonal housing, using the fewest sites with higher densities. Number of new units proposed: 1,324 new seasonal beds and 68 new for-sale beds. Acquisition of 100 buy-down beds Alternative D placed an emphasis on parks; housing on fewer sites and predominately seasonal to achieve Council housing goal. Number of new units proposed: 1,296 new seasonal beds and 135 new for-sale beds. Acquisition of 50 buy-down beds Alternative E placed an emphasis on sites other than Timber Ridge. Number of new units proposed: 912 new seasonal beds and 323 new for-sale beds. Acquisition of 100 buy-down beds There are some common elements in each of the alternatives: 2 ? Each alternative placed seasonal housing on the lower bench of Donovan Park, with a low of 256 beds to a high of 480 beds, as well as creating a park. ? All but one alternative placed 60 for-sale beds on the middle bench of Donovan Park. Each alternative included designating the upper bench of Donovan Park as open space Each alternative had a "buy down" component ranging from 50 to 100 beds, with a subsidy of $13,333 per bed in all scenarios. ? Mountain Bell was included in all but one alternative and the suggestions were for either 72 for-sale beds or 200 seasonal beds. ? All included seasonal beds at the Lionshead parking structure, ranging from 144 beds to 200 beds. All included a remodel of Timber Ridge with a range of 756 total beds to 1294 total beds. Currently there are 594 beds on site. Hud Wirth's parcel was included in all but one alternative. The range was from 107 for-sale beds to 300 seasonal beds. Council initially placed Tract C, West Vail, Lionshead, and the lower bench of Donovan Park in the first phase of resolution. Both West Vail and the lower bench of Donovan Park were slated to have both housing and a park developed. 2.2 Density Summary for existing developments The Tames 2 new buildings (VRI housing at the base of Beaver Creek) 72 units with a total of 202 beds on 4.8 acres The Tames existing buildings (VRI housing at the base of Beaver Creek) 60 units with a total of 90 beds on 4.8 acres Final density is 132 units or 292 bedrooms on 4.8 acres 60.83 beds per acre River's Edae a single building on Highway 6 west of Avon Roundabouts 104 units with a total of 292 beds on 9.4 acres 31.06 beds per acre Timber Ridae 16 buildings on N. Frontage Road (deed restriction expires 11/01) 198 units with a total of 594 beds on 10.05 acres 59.1 beds per acre Buzzard Park 1 building at the TOV Public Works Site 24 units with a total of 24 beds on 17 acres (Public Works Site) 1.41 beds per acre Arosa Garmisch 6 units in West Vail 6 units with a total of 13 beds on 1.19 acres 10.92 beds per acre 3 2.3 1998 Housing Plan The plan adopted by Council on September 15, 1998 included housing in three phases. At this point in time densities were dropped from the resolution. A matrix of ideas from the community were also included to help with the effort to create an additional 1600 beds for local employees. Phase 1 West Vail Site (6 units approved with another 2 at the A-Frame site) Lionshead Parking Structure Tract C (near Vail Mountain School) Phase 2 Timber Ridge (Deed restriction expires in 2001) Hud Wirth parcel Tract A (between Bald Mt. Rd. and 1-70) Mountain Bell Phase 3 Intermountain (west of Kinnikinnick) Donovan Park Water Treatment Site Old Town Shops The funding plan for the housing program that was revised and adopted on September 15, 1998 included: 1 ? Proceeds from refinancing Town debt ? Proceeds from the sale of two Town owned properties on Willow Way and Beaver Dam Road ? Proceeds generated by the sale of land acquired through the Land Ownership Adjustment Agreement with the U.S. Forest Service ? Continuing annual allocation from the General Fund to the Housing Fund 3. Eagle County Housing Needs Assessment The 1999 Eagle County Housing Needs Assessment completed in July, shows that jobs in Eagle County are growing at a rate of 7.6%. The population is growing at a rate of 5.7%, indicating that the number of locally available employees to fill jobs is not keeping pace with the growth in employment. Approximately 58% of the wage and salary jobs in Eagle County are in the retail trade and services sectors, with average 1997 wages of $19,492 and $24,921, respectively. It is estimated that roughly 850 renter households have moved in the past three years because their unit was sold. In July 1999 about 8% of the renters in Eagle 4 J County (340 households) live in units that are listed for sale. These numbers show that there is a need for long-term, stable rentals. The County continues to have one of the lowest rental vacancy rates in the state, at less than 1 The Needs Assessment quantifies that there is a need for more rental housing and more for-sale housing. The goal, according to the Needs Assessment, should be to develop employee. housing throughout the County except for seasonal worker housing that should be concentrated in Vail. 4. Actions for Council Consideration Potential actions can be broken down into three different categories. 1. Rental Housing Opportunities 2. For-Sale Housing Opportunities 3. Policy Initiatives Potential rental opportunities include the Mountain Bell site, the south side of the Lionshead Parking Structure, the Holy Cross site/Vail Resorts service yard, Timber Ridge, potentially both the West Vail Lodge and the "Ruins" site. 4.1 Buy Down Program The "Buy Down" program was a recommended action in all of the alternatives discussed in the Common Ground process. The subsidy that was given was $13,333 per bedroom. The goal ranged from 50 bedrooms to 100 bedrooms. Currently, the Town has $100,000 budgeted this year for the "buy down" program and that is to target 5 units. In 1999 the Town purchased 3 units under this program. Two units have been resold to qualified purchasers while the Town has retained ownership of one of the units to rent to Town employees. i 4.2 Commercial Linkage / Employee Generation Program In October of 1999 the Town of Vail held preliminary focus groups with the business community to discuss a Commercial Linkage Program within the Town of Vail. Follow up focus groups as well as a presentation to Council was held in December. The consultant hired has done some further research of other resort communities to determine how many units are actually created as part of a Commercial Linkage Program. _ The following example shows a new non- residential development of 50,000 square feet in Aspen/Pitkin County. 5 Aspen/Pitkin County Example Use Sq. Footage emp/1,000 Number of new Emps. 1. Hotel 20,000 3.5 70 2. Retail 10,000 2.3 23 3. Rest/Bar 10,000 4 40 4. Office 10.000 3 30 Total 50,000 163 New Employees # to be housed Mitigation Level 60% 163 98 Unit Conversion Residents Mitigation Units Studio 1.25 78 One Bedroom 1.75 56 Two Bedroom 2.25 43 Three Bedroom 3 33 Dormitory -one per 150 sq. ft. 1 98 Next steps have been outlined if Council chooses to move forward with a Town of Vail Commercial Linkage Program. Staff would recommend that the Town Council discuss this policy initiative with the County Commissioners to determine if they are also interested in pursuing a Commercial Linkage program. Currently through the Special Development District process, the Public Accommodation Zone District, and the Lionshead Master Plan the Town of Vail has required developers to mitigate approximately 30% of their new employee housing needs. 4.3 Housing Zone District The Town Council in September of 1999 considered the creation of a housing zone district. This was recommended for approval by the PEC. The purpose of this zone district was to create a zoning district that would accommodate for sale or rental deed-restricted housing. This zone district could be applied to Timber Ridge to help ensure the development stays as affordable housing or to Mountain Bell,to accommodate a housing development on that site. In September Council did not express a strong interest in moving forward with the zone district as it was proposed. They wanted to see the development standards more defined for this zone district. Staff is prepared to discuss this issue as well as alternative ways to keep Timber Ridge as affordable rental housing. Timber Ridge is currently in a Special Development District and the deed restriction will expire in 2001. 4.4 Arosa/Garmisch and the A-Frame Site Plans for the Arosa/Garmisch and A-Frame site have been approved through the Town design review process. Construction documents have been submitted and 6 reviewed by the Town for the Arosa/Garmisch site. The A-Frame plans are going through the final engineering process. After delays in 1999 it was decided to hold off breaking ground until April 2000. In the meantime issues have arisen with the selected developer. At this point in time Community Development and Public Works staff anticipate sending out an RFP for a new builder for both the park and the housing. 4.5 Berry Creek 5th Filing On November 3rd, 1999 the Town of Vail and Eagle County entered into an Intergovernmental Agreement to develop housing on 16 acres of the Berry Creek 5th Filing. This will be a 50/50 partnership, with the County taking the lead. The goal is to create approximately 200 units with a mix of for-sale and rental homes. Staff met with the County staff on January 13th and revisions to the draft Request For Proposals (RFP) were discussed. The new draft was included in the Council Packet for January 18'h as well as sent to Eagle County staff and the Eagle County Commissioners. After comment from both Vail Town Council and the Board of County Commissioners staff from the County and the Town will work to create a final version of the RFP for distribution to potential developers. 4.6 EHU Code Amendments The purpose of this policy initiative is to improve the incentives and eliminate the disincentives for creating EHUs. The PEC and the Town staff have recommended some changes to the EHU codes in order to improve enforcement and create new opportunities for the private production of EHUs. The Town Council has reviewed these proposals and directed staff to move forward. Staff plans to bring these proposals back to the Council for review in the upcoming weeks. 4.7 Enforcement of Current EHUs Staff is currently working on enforcement of current EHUs. Letters with sworn affidavits to be returned were sent out to all EHU owners in December of 1999. The inclusion of sworn affidavits is new to the enforcement of the EHUs. It is thought that by requiring the responses to be sworn affidavits it would incent people to provide more accurate information. The results of these efforts are listed below. There are currently 4 types of deed restricted units within the Town of Vail. A) There are 35 units deed restricted prior to 1992. These owners are not required to rent their units, nor are they required to respond to annual verification. • 27 of the 35 owners responded • 34 employees are housed in the 27, units accounted for 7 B) There are 24 units that were deed restricted between 1992 and 1994. These owners are not required to rent their units, but they are required to respond to annual verification. • 13 of 24 owners responded • 13 employees are housed in the 13 units accounted for C) There are 58 units that were deed restricted since 1994. These units are required to rent their units and they are also required to respond to annual verification. • 49 of 58 owners responded 62 employees are housed in the 49 units accounted for D) There are 53 Vail Commons deed restricted units. These units are required to be owner-occupied and respond to annual verification. • 52 of 53 owners responded • 83 employees are housed in the 52 units accounted for Staff is currently working on ways to require people to upgrade their old restrictions as they apply for permits to change their houses. The largest question to be answered is what types of changes trigger the requirement for deed restriction upgrade. 5. Potential Other Opportunities 5.1 Old Town Shops This site has been considered for housing in the past. There is a potential for some housing, but it may not be the most appropriate site. Eagle River Water and Sanitation District has expressed an interest in expanding its water treatment facility at this site. The Lionshead Master Plan lists this as a potential housing site, but it also raises questions about the compatibility of uses on this site. 5.2 West Vail Lodge The West Vail Lodge has been for sale. The owners have discussed with staff the idea of redeveloping the site as rental housing. Staff is currently researching what the zoning and the current Special Development District would allow. The potential proposal would create 48 new EHUs with a potential second phase of an additional 28 units. 5.3 The Ruins The property may become for sale at a greatly reduced price. The property does have liens against it for nonpayment of services by the current owner. 8 5.4 Booth Creek Townhomes To raise money in order to create a rock fall barrier the homeowners would like to sell the 1.2 acres tennis court site they own. Vail Resorts has a deed restriction on the property that it remains as open space. They may be willing to lift that deed restriction if it were for a public purpose. - 6. Action Requested of Council Staff is looking for Council direction on which projects the staff should be focused on at this time. Staff would like Council to identify and prioritize its housing strategy. Staff has specific questions regarding seasonal housing: • Should a seasonal housing development be pursued? • Is Mountain Bell the appropriate site? 9 LOCAL HOUSING CRITICAL STRATEGY WORK TO FACILITATE A RANGE OF HOUSING OPPORTUNITIES WHICH WILL PROVIDE THOSE WHO WORK IN VAIL AN OPPORTUNITY TO LIVE IN VAIL'. THE BASIS FOR THE TOWN'S INVOLVEMENT IS TO MAINTAIN AND ENHANCE THE SENSE OF COMMUNITY AND TO HELP SUSTAIN THE VIABILITY OF THE LOCAL ECONOMY. WHILE TH-E-CURRENT-HOUSING CITUATION I.C. CRIT2-AL THE TOWN OF VAIL IS NOT SOLELY RESPONSIBLE FOR SOLVING THIS PROBLEM. THE TOWN OF VAIL WILL FACILITATE THE PROVISION OF HOUSING AND WILL PARTNER WITH THE PRIVATE SECTOR AND OTHER GOVERNMENTAL ENTITIES TO CONTINUE ADDRESSING THIS PROBLEM. Obiectives a. Increase the utilization of existing housing stock where ever possible b. Enable x% of employees working in Vail to live in Vail by the year 2010 c. Identify-and implement a dedicated funding source to fund the affordable housing program d. Discourage the conversion of existing local housing units e. Create housing opportunities through partnerships with public and private entities h 2000 Actions Resoonsibility Time Budaet Imoact/Fundinq ? Execute 7 buy down transactions (2 from 99 - 5 in 2000) Moorhead, Timm I 12/00 $200,000 ? Consider Employee Generation Ordinance ' Council i $10,000 ? Develop and adopt affordable housing zone district Cduncil, Moorhead NA ? Apply affordable housing zoning to appropriate parcels Council, Moorhead ? Construct Arosa/Garmish & A Frame projects (8 units) Timm 10/00 .-$1,400 '0002 ? Design and construct Berry Creek Housing Project Timm, Forest, Moorhead 12100 ? Conduct annual inventory of housing Timm, Forest ? Develop program to address TOV housing needs McLaurin, Council, Forest ? Enforcement of current EHU ordinances Timm, Forest Moorhead on going NA ? Implement incentive for private property owners to construct EHUs Timm, Council ? Identify and initate construction of a seasonal housing project Council 'Local Housing is defined as owner-occupied deed restricted units, long term rental units and seasonal rental units. 2$1,400, 000 is budgeted to construct this project, the Town will recoup all but $40,000 when we sell these units. Local Housing (January 21, 2000) +w Memorandum To: Town Council From: Bob McLaurin Russell Forrest Nina Timm Date: January 25, 2000 Subject: The Housing Program 1. Introduction The purpose of this memo is to review the Town of Vail's housing program and to recommend housing actions for the Council to consider. This memo is intended to assist Council in its development of a housing strategy and to help prioritize potential housing developments. 2. Background In 1996 the Town of Vail began the Vail Tomorrow process to find out what the community valued and what defined a great community. There were forty actions endorsed through this process. Housing was one of the first goal areas to be addressed. The housing team created a goal of achieving enough employee housing to ensure that 62% of the Vail work force could live in the Town of Vail by 2010. Housing was to be provided for both the seasonal and the year-round work force. It should also be noted that employee housing was a very high priority on the 1998 and 1999 community surveys. In March of 1998 the Town of Vail began the Common Ground process. Through this process the Town took the initiative to help find solutions to the employee- housing issue. The plan was aggressive with the goal to house 62% of Vail's workforce within the Town of Vail. This goal requires the development of another 1600 beds dedicated to the local work force. When the goal of housing 62% of the employees was created only 38% of Vail's workforce lived within the Town boundaries. 2.1 Vail Housing Authority Even prior to the Common Ground Process and the Vail Tomorrow process the Town of Vail Housing Authority had identified sites for employee housing units. On December 5'h, 1991 Plan A was created that identified the following: ? For the lower bench of Donovan Park it was proposed to have 72 for-sale units of approximately 800 square feet as well as a neighborhood park. The i plan was to impact 3 acres of the lower bench and reimburse RETT for the amount of land impacted by housing. ? Buzzard Park was slated to have 20 units on it and in 1997 the Town of Vail broke ground on 24 rental units for Town of Vail employees. ? The Hud.Wirth parcel was to be purchased and 4 duplexes, each with an attached caretaker unit, were going to be developed. The duplexes would be sold and the caretaker units were to be rented. ? In October of 1992 the Housing Authority developed a plan and a financial pro-forma for the Mountain Bell site that had 44 two-bedroom, rental units. The rent for a two- bedroom unit was assumed to be $800/month. 2.2 Common Ground Sites and Densities The Common Ground process ultimately identified 11 sites to be developed with housing, 4 sites to be developed as parks, and 4 sites to become designated open space, and create a "buy down" program. Prior to the final recommendation there were 5 alternatives presented. Each of the alternatives had a different emphasis. Alternative A placed an emphasis on a dispersed mix of seasonal and for- sale housing. Number of new units proposed: ¦ 1,138 new seasonal beds and 290 new for-sale beds. ¦ Acquisition of 50 buy-down beds Alternative B placed an emphasis on for-sale housing with some seasonal housing. Number of new units proposed: ¦ 774 new seasonal beds and 460 new for-sale beds. ¦ Acquisition of 100 buy-down beds Alternative C placed an emphasis on seasonal housing, using the fewest sites with higher densities. Number of new units proposed: ¦ 1,324 new seasonal beds and 68 new for-sale beds. ¦ Acquisition of 100 buy-down beds Alternative D placed an emphasis on parks; housing on fewer sites and predominately seasonal to achieve Council housing goal. Number of new units proposed: ¦ 1,296 new seasonal beds and 135 new for-sale beds. ¦ Acquisition of 50 buy-down beds Alternative E placed an emphasis on sites other than Timber Ridge. Number of new units proposed: ¦ 912 new seasonal beds and 323 new for-sale beds. ¦ Acquisition of 100 buy-down beds There are some common elements in each of the alternatives: 2 Each alternative placed seasonal housing on the lower bench of Donovan Park, with a low of 256 beds to a high of 480 beds, as well as creating a park. All but one alternative placed 60 for-sale beds on the middle bench of Donovan Park. Each alternative included designating a portion of the upper bench of Donovan Park as open space Each alternative had a "buy down" component ranging from 50 to 100 beds, with a subsidy of $13,333 per bed in all scenarios. Mountain Bell was included in all but one alternative and the suggestions were for either 72 for-sale beds or 200 seasonal beds. All included seasonal beds at the Lionshead parking structure, ranging from 144 beds to 200 beds. All included a remodel of Timber Ridge with a range of 756 total beds to 1294 total beds. Currently there are 594 beds on site. Hud Wirth's parcel was included in all but one alternative. The range was from 107 for-sale beds to 300 seasonal beds. Council initially placed Tract C, West Vail, Lionshead, and the lower bench of Donovan Park in the first phase of the housing program. Both West Vail and the lower bench of Donovan Park were slated to have both housing and a park developed. 2.3 1998 Housing Plan The plan adopted by Council on September 15, 1998 included housing in three phases. At this point in time densities were dropped from the resolution. A matrix of ideas from the community were also included to help with the effort to create an additional 1600 beds for local employees. Phase 1 West Vail Site (6 units approved with another 2 at the A-Frame site) Lionshead Parking Structure Tract C (near Vail Mountain School with 12 for-sale units) Phase 2 Timber Ridge (Deed restriction expires in 2001) Hud Wirth parcel Tract A (between Bald Mt. Rd. and 1-70) Mountain Bell Phase 3 Intermountain (west of Kinnikinnick) Donovan Park Water Treatment Site Old Town Shops 3 The funding plan for the housing program that was revised and adopted on September 15, 1998 included: ? Proceeds from refinancing Town debt ? Proceeds from the sale of two Town owned properties on Willow Way and Beaver Dam Road ? Proceeds generated by the sale of land acquired through the Land Ownership Adjustment Agreement with the U.S. Forest Service Continuing annual allocation from the General Fund to the Housing Fund 2.4 Density Summary for existing developments The Tarnes 2 new buildings (VRI housing at the base of Beaver Creek) 72 units with a total of 202 beds on 4.8 acres The Tames existing buildings (VRI housing at the base of Beaver Creek) 60 units with a total of 90 beds on 4.8 acres Final density is 132 units or 292 bedrooms on 4.8 acres 60.83 beds per acre River's Edae a single building on Highway 6 west of Avon Roundabouts 104 units with a total of 292 beds on 9.4 acres 31.06 beds per acre Timber Ridae 16 buildings on N. Frontage Road (deed restriction expires 11/01) 198 units with a total of 594 beds on 10.05 acres 59.1 beds per acre Buzzard Park 1 building at the TOV Public Works Site 24 units with a total of 24 beds on 17 acres (Public Works Site) 1.41 beds per acre Arosa Garmisch 6 units in West Vail 6 units with a total of 13 beds on 1.19 acres 10.92 beds per acre 3. Eagle County Housing Needs Assessment The 1999 Eagle County Housing Needs Assessment completed in July, shows that jobs in Eagle County are growing at a rate of 7.6%. The population is growing at a rate of 5.7%, indicating that the number of locally available employees to fill jobs is not keeping pace with the growth in employment. Approximately 58% of the wage and salary jobs in Eagle County are in the retail trade and services sectors, with average 1997 wages of $19,492 and $24,921, respectively. 4 1 • It is estimated that roughly 850 renter households have moved in the past three years because their unit was sold. In July 1999 about 8% of the renters in Eagle County (340 households) live in units that are listed for sale. These numbers show that there is a need for long-term, stable rentals. The County continues to have one of the lowest rental vacancy rates in the state, at less than 1 The Needs Assessment quantifies that there is a need for more rental housing and more for-sale housing. The goal, according to the Needs Assessment, should be to develop employee housing throughout the County except for seasonal worker housing that should be concentrated in Vail. 4. Actions for Council Consideration Potential actions can be broken down into three different categories. 1. Rental Housing Opportunities 2. For-Sale Housing Opportunities 3. Policy Initiatives Potential rental opportunities include the Mountain Bell site, the south side of the Lionshead Parking Structure, the Holy Cross site/Vail Resorts service yard, Timber Ridge, potentially both the West Vail Lodge and the "Ruins" site. 4.1 Rental Housing Opportunities Mountain Bell Site In 1992 the Housing Authority created a plan that would have created 44 two- bedroom rental units on the Mountain Bell site. In 1999 Bill Pierce did some preliminary site analysis and was able to fit from 198 to 288 beds on the Mountain Bell site using the footprint and floor plans from the River's Edge building. Historically there has also been discussion of for-sale housing on this site. Lionshead Parkina Structure There is potential for two or three levels of housing to be placed on the south side of the parking structure. The Lionshead Master Plan states that this site could hold employee housing potentially on top of a level of retail space. It will be very important in the design to create a quality relationship to the street and the pedestrian environment. As part of the community facilities planning further design work can be done for housing on this site. 5 I Holv Cross/Vail Resorts Service Yard The site is the mostly likely to replace the employee housing that will be lost due to the Sunbird rebuild. The Lionshead Master Plan states that this site offers a unique opportunity to achieve significant density for employee housing. Timber Ridae Staff is currently working with the property owner to come up with a solution to maintain employee-housing units on this site. The current deed restriction expires in November 2001. Also, staff has looked at potential redevelopment of this site, which could generate between 756 to 1294 total beds. Old Town Shoos This site has been considered for housing in the past. There is a potential for some housing, but it may not be the most appropriate site. Eagle River Water and Sanitation District has expressed an interest in expanding its water treatment facility at this site. The Lionshead Master Plan lists this as a potential housing site, but it also raises questions about the compatibility of uses on this site. West Vail Lodae The West Vail Lodge has been for sale. The owners have discussed with staff the idea of redeveloping the site as rental housing. Staff is currently researching what the zoning and the current Special Development District would allow. The potential proposal would create 48 new EHUs with a potential second phase of an additional 28 units. The Ruins The property may become for sale at a greatly reduced price. The property does have liens against it for nonpayment of services by the current owner. This site was approved for 21 EHUs. 4.2 For-Sale Housing Opportunities Buv Down Proaram The "Buy Down" program was a recommended action in all of the alternatives discussed in the Common Ground process. The subsidy that was given was $13,333 per bedroom. The goal ranged from 50 bedrooms to 100 bedrooms. Currently, the Town has $100,000 budgeted this year for the "buy down" program and that is to target 5 units. In 1999 the Town purchased 3 units under this program. Two units have been resold to qualified purchasers while the Town has retained ownership of one of the units to rent to Town employees. 6 1 Arosa/Garmisch and the A-Frame Site Plans for the Arosa/Garmisch and A-Frame site have been approved through the Town design review process. Construction documents have been submitted and reviewed by the Town for the Arosa/Garmisch site. The A-Frame plans are going through the final engineering process. After delays in 1999 it was decided to hold off breaking ground until April 2000. In the meantime issues have arisen with the selected developer. At this point in time Community Development and Public-Works staff anticipate sending out an RFP for a new builder for both the park and the housing. Berrv Creek 5th Filing On November 3rd, 1999 the Town of Vail and Eagle County entered into an Intergovernmental Agreement to develop housing on 16 acres of the Berry Creek 5th Filing. This will be a 50/50 partnership, with the County taking the lead. The goal is to create approximately 200 units with a mix of for-sale and rental homes. Staff met with the County staff on January 13'h and revisions to the draft Request For Proposals (RFP) were discussed. The new draft was included in the Council Packet for January 18'h as well as sent to Eagle County staff and the Eagle County Commissioners. After comment from both Vail Town Council and the Board of County Commissioners staff from the County and the Town will work to create a final version of the RFP for distribution to potential developers. Booth Creek Townhomes To raise money in order to create a rock fall barrier the homeowners would like to sell the 1.2 acres tennis court site they own. Vail Resorts has a deed restriction on the property that it remains as open space. They may be willing to lift that deed restriction if it were for a public purpose. 4.3 Policy Initiatives Commercial Linkaae / Emolovee Generation Proaram In October of 1999 the Town of Vail held preliminary focus groups with the business community to discuss a Commercial Linkage Program within the Town of Vail. Follow up focus groups as well as a presentation to Council was held in December. The consultant hired has done some further research of other resort communities to determine how many units are actually created as part of a Commercial Linkage Program. The following example shows a new non- residential development of 50,000 square feet in Aspen/Pitkin County. 7 t Aspen/Pitkin County Example Use Sq. Footage emp/1,000 Number of new Emps. 1. Hotel 20,000 3.5 70 2. Retail 10,000 2.3 23 3. Rest/Bar 10,000 4 40 4. Office 10.000 3 30 Total 50,000 163 New Employees # to be housed Mitigation Level 60% 163 98 Unit. Conversion Residents Mitigation Units Studio 1.25 78 One Bedroom 1.75 56 Two Bedroom 2.25 43 Three Bedroom 3 33 Dormitory -one per 150 sq. ft. 1 98 Next steps have been outlined if Council chooses to move forward with a Town of Vail Commercial Linkage Program. Staff would recommend that the Town Council discuss this policy initiative with the County Commissioners to determine if they are also interested in pursuing a Commercial Linkage program. Currently through the Special Development District process, the Public Accommodation Zone District, and the Lionshead Master Plan the Town of Vail has required developers to mitigate approximately 30% of their new employee housing needs. Housina Zone District The Town Council in September of 1999 considered the creation of a housing zone district. This was recommended for approval by the PEC. The purpose of this zone district was to create a zoning district that would accommodate for sale or rental deed-restricted housing. This zone district could be applied to Timber Ridge to help ensure the development stays as affordable housing or to Mountain Bell to accommodate a housing development on that site. In September Council did not express a strong interest in moving forward with the zone district as it was proposed. They wanted to see the development standards more defined for this zone district. Staff is prepared to discuss this issue as well as alternative ways to keep Timber Ridge as affordable rental housing. Timber Ridge is currently in a Special Development District and the deed restriction will expire in 2001. 8 t EHU Code Amendments The purpose of this policy initiative is to improve the incentives and eliminate the disincentives for creating EHUs. The PEC and the Town staff have recommended some changes to the EHU codes in order to improve enforcement and create new opportunities for the private production of EHUs. The Town Council has reviewed these proposals and directed staff to move forward. Staff plans to bring these proposals back to the Council for review in the upcoming weeks. Enforcement of Current EHUs Staff is currently working on enforcement of current EHUs. Letters with sworn affidavits to be returned were sent out to all EHU owners in December of 1999. The inclusion of sworn affidavits is new to the enforcement of the EHUs. It is thought that by requiring the responses to be sworn affidavits it would incent people to provide more accurate information. The results of these efforts are listed below. There are currently 4 types of deed restricted units within the Town of Vail. A) There are 35 units deed restricted prior to 1992. These owners are not required to rent their units, nor are they required to respond to annual verification. 27 of the 35 owners responded • 34 employees are housed in the 27 units accounted for B) There are 24 units that were deed restricted between 1992 and 1994. These owners are not required to rent their units, but they are required to respond to annual verification. 9 13 of 24 owners responded • 13 employees are housed in the 13 units accounted for C) There are 58 units that were deed restricted since 1994. These units are required to rent their units and they are also required to respond to annual verification. • 49 of 58 owners responded • 62 employees are housed in the 49 units accounted for D) There are 53 Vail Commons deed restricted units. These units are required to be owner-occupied and respond to annual verification. • 52 of 53 owners responded • 83 employees are housed in the 52 units accounted for Staff is currently working on ways to require people to upgrade their old restrictions as they apply for permits to change their houses. The largest 9 z question to be answered is what types of changes' trigger the requirement for deed restriction upgrade. 5. Action Requested of Council Staff is looking for Council direction on which projects the staff should be focused on at this time. Staff would like Council to identify and prioritize its housing strategy. Staff has specific questions regarding seasonal housing: • Should a seasonal housing development be pursued? • Is Mountain Bell the appropriate site? 10 COUNCIL FOLLOW-UP TOPIC QUESTIONS FOLLOW-UP SOLUTIONS 2000 12/23/99 Street Beat Party Council COUNCIL: Please let Pam know if you are able to emcee Please call Kurt Krieg at 949-1999 to sign up. Participation any of the Wednesday night Street Beat parties. The dates Ludwig Kurz are listed in the attachment. 01/19/00 High Intensity Drug Trafficking Area GREG MORRISON: status (HIDTA Grant) Kevin Foley 01/19100 CARTS Discussion GREG HALL: Schedule work session time to followup. 01/06/00 Community Garden RUSSELL/TODD: Resident of the Intermountain area has In Eagle, the garden is sponsored by the CSU Extension Service with Chuck Ogilby suggested the remaining portion of Stephens Park should Megan as the lead person and a 3 person "board" responsible for the be turned into a "community garden." management. It was initiated in 1996 and built with donations and volunteers. There are 30 plots, 4' x 25' each, constructed out of 2x6's. Some are raised to a height of 3' to make them accessible to people who can't bend over (like me). There is a tool shed which houses a rototiller and hand tools. There is a water spigot and hose at the end of each row. People wishing to rent a plot for the summer must fill out an application, which is processed by the board, and pay a $35.00 rental fee. (I didn't think to ask who gets the money). In Vail, at the Stephens Park site west of Kinnickinick, there is probably sufficient room to do a similar size garden area. Megan suggests establishing a similar board of 3 and letting them design it, which I agree with. They would also be responsible for calling those who are not maintaining their space and for setting up scheduled work/clean-up days on a regular basis. Megan said she already has made commitments for 2 additional community gardens in the Eagle/Gypsum area and could not commit to assisting with the set up of Vail's. (She's a one woman show) She will help however she can and can put us in line with the Master January 21, 2000, Page 1 Gardeners Program as a possible Board member/volunteer group. She also said she would do a class on extending the growing season which would be great here in a place that most people can only grow lettuce. I'm sure we can get enough assistance from her to call it a joint effort. The primary difficulty is getting a water source to our site. We have 2 options... Run an irrigation main extension from Stephens Park across Kinnickinnick. That is a distance of 500' including a road cut. Or, put in a pump, electrical service, feed line etc to Gore Creek. I think both will cost in the area of $2500. That's a guestimate! Assuming we have to buy everything to.construct the garden beds, tool shed, water spigots, tools, topsoil and compost were are looking at a total cost of $10,000 to $12,000. 01/19/00 Joint discussion with AIPP NANCY SWEENEY: Council to discuss AIPP direction/master plan, goals and expectations. Schedule joint board work session time. 01/06/00 Bus Bucks GREG H./MIKE R.: Can there be a consideration of an The issue centers around how merchants would be brought in to participate. Chuck Ogilby incentive program like "Bus Bucks," where the bus rider Perhaps this could be introduced at the next Vail Village Merchants could be rewarded with "bucks" that could be cashed at Association meeting? local establishments? 01/19/00 Disgruntled Town Employees Re: GREG HALL/MIKE ROSE: When free parking was offered All booth attendants and parking structure employees were "eligible" to Holiday Pay December 23-25, feedback was received from TOV work; most chose not to do so. Mike was here on Christmas Day himself to Kevin Foley employees who had been counting on holiday pay which find no one in the booths, although they certainly could have been there. was no longer offered and previously counted upon. No one lost holiday pay. 12/21/99 Ski with the Council What is the status of the Town Council outreach program? Council needs to decide how they want to deal with this. Sybil Navas 01/06/00 Joint Meeting of the TOV/VRD task PAM/Beth: The task force is currently composed of Ross Kevin Foley said the VRD would follow up in arranging a meeting with force Davis and Chris Moffet from the VRD and Kevin Foley and proponents of a second sheet of ice to discuss timetables and the possibility Chuck Ogilby/Diana Donovan Diana Donovan representing the town. Schedule a meeting to discuss the realistic construction timeframe for the of an interim solution. second sheet of ice, as well as interim solutions, which January 21, 2000, Page 2 would also provide an ice surface during the future construction. 01/11/00 Voluntary Smoking Compliance in RUSSELL/PATRICK HAMEL: With Council consensus to Bars/Restaurants revisit, please schedule a work session item for this Sybill Navas discussion. (possibly this spring? but not too late to preclude restaurateurs from participating). 01/11/00 VTRC Vendors New ounce receive an exp al-atui y voicemau rrom ureg ivf-ffCL on ivionaay, Advertising/Process to Solicit January 17, 2000. Diana Donovan 01/11/00 Snow Hauling From Private GREG HALL/LARRY PARDEE: Why is the town hauling Neighborhoods snow out of neighborhoods in the golf course area? Diana Donovan 01/11/00 Manor Vail/Ski Club Vail (SCV) GREG HALL/LARRY PARDEE: The pile of snow in front of Snow Storage Manor Vail and at the corner of SCV is a hazard for Diana Donovan pedestrians. 01 /11 /00 Publication of Agendas and SUZANNE: Council should follow through with its interest in ouzanne is researcning pricing ana avauaDUity or space in the aauy Newsworthy TOV Items publishing Council agendas, as well as other items of note, newspapers, as opposed to our newspaper of general circulation, THE VAIL Chuck Ogilby in a weekly format and location that is interesting to read TRAIL. and highly accessible to the public. 01/11/00 Matterhorn Bus Stops GREG HALL/BRIAN CANEPA/LARRY PARDEE: Greg Moffet Apparently the New Year's Eve crowd had more time on their hands than required, with the resulting graffiti that has shown up on the plexiglas on these shelters. It is offensive to the neighborhood residents. 01!11/00 Dirty Bus Windows GREG HALL/MIKE ROSE/LARRY PARDEE: Because of H ve paper t wee oenina ne seats. i e o s ariver is ~1 AE to cieck Tis d~aIna ~v ~~6 taken t~ bus out. On the post Kevin Foley the unusual winter driving conditions, bus drivers have been trulil ee t wh n 11-ii qus is returned to,the bus baln,,there is a slo to note if complaining they are unable to clean their windows when is ne de d. I i a p rt of the dri er s re-tri in petition of t~e his/her y 9L$ to heCK the win~ow c eaner supply an~ man other items prior to they drive into the TRC. How can arrangement be made to to ing tche bus. provide water/brushes on the bus islands? 01/11/00 Blue Sky Basin Gala At Dobson MIKE ROSE/LORELEI/JOE RUSSELL: In order to Kevin Foley accommodate unloading and delivery at the Dobson, bus lanes were narrowed to one lane on both Friday and Saturday, January 7-8, thus making it almost impossible for traffic to flow smoothly. What scheduling and coordination January 21, 2000, Page 3 efforts were made to prevent such a slow down? 01/11/00 Cranes in residential areas RUSSELL/GARY GOODELL: Is it possible to prohibit Diana Donovan residential construction from imposing a standing crane in a private neighborhood for the duration of construction, e.g., all winter long? Can restrictions be placed on building permits to preclude such inappropriate long-term placement? 01/11/00 Parking Structures BOB/GREG HALL/MIKE ROSE: Based on a recent email yve n~ve increase rare g in the structure ror weegna Rerioas i nis inclu es a dition I oot~i atten ants as well as p m~, osts. aising the Council from Kent Rose, who found himself in a long line exiting the gates will cause the value and gold passes to rrialr tunc ion. VTRC this past weekend, should VTRC employees be "empowered" to raise the gates if/when the line to exit reaches a certain stage? Both short-term and long-term policies must be discussed. 01/18/00 Vail Summer Guide PAM: A representative of the marketing board or Kaye Ferry VVTCB has approached village businesses to ask them to advertise in the above. This representative states the business will receive a discount if they are a member of the VVTCB. 01/18/00 La Cantina Neon Signs RUSSELL: Neon signs exist on both the south and west Kaye Ferry windows. Are they in compliance? January 21, 2000, Page 4 ~j ~J FILE 8 1. 5 3 4 LETTER DATE I NAME e--Q vf\ TIME IN f TIME DUE 1 ADDRESS CLERK CITY PHONE *17c- Sf S I TWIN CHECK 3as - 3 ~-i ~ 37 35 , i h FTyy p .~'p:" {+Flec~' , s. f' d SLYx- l j 1, 'r'.:~++~ Sfi3 t'EA CFONLY:ONE ROi140FFILMOR ONErSIZE~NEGFTi~IE PER ENVI=LORE a,~+z,!: X -!tir: rte, F{LM ll`PE =ASA`DCPOSURES i I SIZE ,ms s u x 11 0 REPRINTSi KODAK 100 c: o. OF r~FC srP~r s'~ 12 ? ? FUJI ? 200 i5 -P ;zx5 ? Wallets KONICA ? 400 ? 24 ? 126 ?q x 6 ? Panoramlc`l - ? 25 CI AGFA ? 1000 J t? 36 ;135 ENLARGEMENTS ,-C7 3 M 1600 1 r-Q o - fi kfL ;MATTE NO.OF PRINT IdaGl.©SSYf, $CI Q x 6 ( MADE S SPECIAL INSTRUCTIONS PRICE Elc OH $ j ?P $ oe- 1 s X TOTAL $ NO. OF TAX PRINTS TOTAL $