HomeMy WebLinkAbout2000-02-15 Support Documentation Town Council Work Session
VAIL TOWN COUNCIL
WORK SESSION
TUESDAY, February 15, 2000
12:00 P.M. AT TOV COUNCIL CHAMBERS
AGENDA
NOTE: Time of items are approximate, subject to change, and cannot be relied
upon to determine at what time Council will consider an item.
Lunch will be served.
1. Council Orientation - Public Works (1:45 hrs.)
Greg Hall Council will meet at the Public Works Lunch Room at
12:00 p.m.
2. DRB and PEC Update. (15 mins.)
Brent Wilson
3. Donovan Park Project - Notified Consultants. (1 hr.)
Dominic Mauriello ITEM/TOPIC:
Russell Forrest Community Facilities - Donovan Park
Suzanne Silverthorn Review of 3 alternative development scenarios for Donovan Park
Pete Pieters with consultant team.
Diane Johnson
Consultant Team ACTION REQUESTED OF COUNCIL: Provide direction on
proposed alternative to be pursued by the design team for
Donovan Park.
BACKGROUND RATIONALE: See memo in packet.
4. Six Critical Strategies - Infrastructure to include RETT & Capital
Bob McLaurin Projects. (1:30 hrs.)
5. Information Update. (10 mins.)
6. Council Reports. (10 mins.)
7. Other. (10 mins.)
8. Adjournment. (5:00 P.M.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BE ON TUESDAY, 2/22/00, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS.
THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING
WILL BE ON TUESDAY, 2/22100, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS.
THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BE ON TUESDAY, 3/7/00, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS.
Sign language interpretation available upon request with 24-hour notification. Please call 479-
2332 voice or 479-2356 TDD for information.
' PUBLIC WORKS/TRANSPORTATION DEPARTMENT SUMMARY
Mission: Continue to improve our quality of services eveiyday in everv ivay.
Purpose Statement: To provide safe, essential and enduring services and infrastructure
that support ITail 's economic, environmental and social i-veil being.
Our Values:
• Safety foremost for ourselves and the community
• Ei jov and take pride in our tivork
• Respect and trust the individual
• Recognize and appreciate effort and achievement
• Communicate open1v and honestlj,
• Support innovation
• Excel in all we do
• Realize the importance of teamwork
• We are responsible stewards of our communities resources
Engineering and Administration:
y` The Engineering program provides Town Engineer services, signage control,
transportation engineering, ROW construction/project inspections, mapping, TOV capital
project development, design, procurement and coiistruclion management, consultant
management and development review functions.
The Administration program provides all cost accounting, anal ;vsis, reporting, contracts,
department specific public relations, budgeting analysis, review, forecasting and
execution, purchasing, billing and management of TOV employee housing program.
The Art In Public Places Program (AIPP) is adininislered through the Public
6Voi ks/'I"ransporlcilion Department and is coordinated by a part-time contract employee.
This employee acts as liaison between the Town of Vail and the AIPP Board, coordinates
maintenance on existing art pieces and plans and directs future art projects and exhibits.
• The Department employs 6 fulltime employees
(1) Director/'T'own Engineer
(1) Project Manager
(1) Project Engineer
(1) General Services Administrator
(1) Construction Inspector
(1) Department Secretary
HIGHLIGHTS FOR 1999:
• Completed Lionsridge street reconstruction project
• Finished construction and began implementation of newspaper cabinets
• Replaced pavers surrounding Checkpoint Charlie and enhanced the building
appearance
• Replaced pavers in the area bordering the Swiss House
• Updated the Town's floodplain studies
• Coordinated deer migration study at Dowd Junction
• Permanently placed the Australian sculpture
• Coordinated the Ford Park traveling art exhibit
• Selected artist to design components of the Ford Park playground improvements
Public Works Maintenance Department:
The PW Maintenance Department consists of three divisions, supervised by the PW
Street and Nlaintenance Manager:
• Street and Roads.
• Parks and Landscaping
• Facility Maintenance
l'i' ! Streets and Roads:
The Streets and Roads program provides maintenance, overlays, crack., chip and slurry
~ I
sealing ofroadway sul.Jaces, construction and repair of storlll hater drainage, correrete,
rockit7all and paver repair, shoulder and culvert repair and maintenance, sigh making
and maintenance, street slveeping, trash collection, Inillor- construction projects, snow
removal, shoveling alld hallllllg alld,lllally anything else iyhen called upon!
• The Division employs 17 fulltime employees and 5 seasonals
(3) Maintenance Workers
(5) Heavy Equipment Operator I
(8) Heavy Equipment Operator lI
(1) Street Superintendent
(3) Seasonal Heavy Equipment Operator I
(2) Seasonal Maintenance Workers
• Areas of Maintenance:
• Maintain 32 miles of roadways and 44 cul-de-sacs
• Responsible for approx. 14 miles of recreation path
• Working with CDOT on maintaining 1 1 miles of Frontage Road (Currently
negotiating with CDOT on taking over Frontage Road maintenance entirely
eff. 7/ 1 /00)
• Hand shoveling Village and outlying public areas and walkways -
subcontracting out Lionshead Mall
• Maintain 281 regulatory signs
• Install 30-1- banners/year
• 90+ trips to the Eagle County Landfill
HIGHLIGHTS FOR 1999:
• Dedicated staff and resources for a (6) week period to the success of the 1999 World
Alpine Ski Championships
• Recreation path maintenance (870 tons of asphalt/1,095 sq. yards of concrete)
Katsos to Bald Mtn (concrete)
LH skier bridge to sewer plant (asphalt overlay
Red Sandstone school to Lionsridge Loop (asphalt overlay)
West Forest Road to W. Lionshead Circle
Vail Valley Drive from E. side Ski Club Vail to W. side Ski Club Vail
• Asphalt Overlays (845 tons)
Kinnickinnick Road
Bus turnaround at Booth Falls/Frontage
• Slurry Seals (79,050 sq. yards)
All Intermountain streets
All Matterhorn streets
All Golfcourse streets (except Vail Valley Drive)
• Crack Seal (1,309 Gallons)
All West Vail north and south, Sandstone, Vail Village, Golfcourse, Roundabouts
and Booth Creek districts
• Pavement markings at Main Vail/West Vail Roundabouts
• Maintain a 3:30am to 12:00 midnight winter snow removal schedule 7 days/week
• Installed 9.17 miles of Christmas lights
• Hung 2.1 miles of garland
• Hung 205 Christmas wreaths
Narks & Landscaping:
The Pai°ks and Landscaping pr•ograin provides development, design, maintenance and
management of all Town of Vail parks, plnygi-ounds and open space. Provides
landscaping, horticulture, arborist, roadside vegetation management, and au' f
management services. Provides for installation and maintenance Qf all irrigation
systems.
• The Division employs 8 fulitime employees and 18 summer seasonals
(3) Landscape/Maintenance Supervisors
(4) Maintenance Worker
(1) Landscape Architect
(18) Summer maintenance workers
* Several of these positions "crossover" in the winter to other Department
Divisions such as parking/street and roads/facility maintenance.
• Areas of Maintenance:
• Mow (18) different areas totaling 193,100 sq. ft. or 4.4 acres
• 200 + flower beds
• 39,000 annuals in 58 different varieties
• 8,700 perennials in 71 different varieties
• 1,500 assorted bulbs
I4IG14LIGFITS FOR 1999:
• Repaired lower bench Ford Park after 1999 World Alpine Ski Championships.
Enhanced soil base to withstand large events
• Ford Park playground improvements substantially underway. Local
elementary/middle school children participated in playground design workshop
• Completed the Manor Vail Bridge improvements which improves accessibility to
Ford Park
• Added weather station to the computerized irrigation system to further allow a more
precise monitoring of water control and usage.
• Cooperated with U. S. Forest Service in construction of North Trail. Trail is
complete from Arosa Garmisch to Buffehr Creek.
• Continued with Pine Beetle Control Program
• Designed projects for 2000 construction:
Expansion to Buffeter Creek Park
Ellefson Park
Katsos Recreation Path alignment
Facility Maintenance:
The Facility Maintenance program provides all.%acilities systems and components
iaintenance, repair and replacement, custodial, electrical, cat79entiy, plumbing, and
electronic system support to 7oivn-owned fixed Jaciliti.es and assets.
• The Division employs 21 fulltime employees and 3 seasonals
(8) Custodians
(6) Building; Maintenance
(4) Electrical
(2) Carpentry
(1) Facility Manager
(3) Seasonal maintenance workers
• Facilities Maintained:
Entire Shop/Barn/PW Admin Complex Vail Transportation Center
All Town-owned Housing Lionshead Transportation Center
Information Centers Lionshead Auxiliary Building
Old Town Shop Municipal/Police Building
Community Development Main and East Vail Fire Stations
Library Dobson Ice Arena
Ski Musuem Bus Shelters (24)
Park Structures Snowmelt systems
Fountains (4) Bridge Railings
HIGHLIGHTS FOR 1999:
• Remodeled Community Development rear area
• Remodeled Library Housing
• Managed the remodel of the Library work area
• Coordinated improvements to the Main and East Vail Fire Stations
• Village Parking structure sprinkler replacement (1/3)
• Parking structure deck joint replacements
• Replaced Lionshead Booths
• Rebuilt Stephens Park playground after fire
• Y2K readiness (rebuild VTRC generator/installed spare generator Town shops)
• Replaced Vail Racquet Club Bus Shelter
• Constructed (15) new trash receptacles (some with recycling)
• Maintenance to 750 street lights
• Maintenance to all lighting in Town-owned buildings/structures/paths/parks
• Rebuild Slicer Fountain lower pond
• Provided custodial service to 65,000 square feet of Town property
(T Fleet Maintenance:
The Fleet Maintenance Program provides all maintenance and procurement, for over- 250
pieces of administrative, leased, heavy equipment, buses and anise. specialized and small
equipment. Also budgets, controls and directs purchasing, inventor°y, control and
aecounting,fof° all repair parts, petroleum, oil, and lubricants. Does in-house bode
repair, manages fuel contract, the heavy equipment fr.rnd budgetfor vehicle charge backs
and operation costs, bid specifications and packages faa• vehicle procurement.
• The Department employs 13 fulltime employees
(7) Journey Mechanics
(1) Lead Mechanic
(1) Welder
(1) Autobody Repairman
(1) Mechanic Assistant
(1) Fleet Manager
(1) Department Secretary
• Vehicles Maintained:
Maintains 132 vehicles/heavy equipment - 126 pieces of misc. equipment - 24
trailers, to include:
(22) 35 foot buses (10) 40 foot low floor buses
(7) 25 foot cutaway buses (49) light duty trucks/blazers
(7) loaders (2) backhoes
(7) med/heavy duty trucks (6) fire trucks
(3) sweepers
(18) Saabs - 8 of which are patrol cars
HIGHLIGHTS FOR 1999:
• Exchanged 14 Saabs and converted 8 to patrol cars
• Purchased a police package Tahoe and equipped as a patrol unit
• Negotiated and purchased 4 light duty trucks and Jimmy's
• Negotiated and purchased a Tennant sweeper for the parking structure
• Negotiated and managed the purchase of 2 low (door 40' buses and 2 cutaway 25'
buses
• Bid, negotiated and purchased a class 8 dump truck
• Processed approx. 7,000 work orders
• Maintained inventory of 2,290 different parts with an estimated value of $151,000
• Disbursed $175,000 in parts through repairs and preventative maintenance
• Purchased and disbursed approx. 210,000 gallons of fucl
• Estimated and/or repaired 34 vehicle accidents/incidents
• Rebuilt 16 bus engines over the last 3 years to save money and add longevity to bus
fleet
(C,eo! pp 101"M Transportation and Parking: " The Transportation and Parking programs provide In-tolvrr and orttlying public transit
service, limited charter- and special event service, bus shelter program, administers
Village Transportation and Lionshead property leasing, bus grant preparation and
administration, bus advertising contract, parking structure booth and electronic gate and
ticket operations, service sr.u°ve_ys, parking structure enterprise budget development and
statistical repot"lrng,r6nctions.
• The Department employs 32 fulltime employees and 43 winter seasonals
(2) bus supervisors
(21) bus drivers
(1) bus washer
(1)Transit/Parking Manager
(1) Office Manager/DOT Compliance Officer
(2) parking supervisors *
(2) gate maintenance personnel
(33) winter seasonal bus drivers
(10) winter seasonal booth attendants
* Several of these positions "crossover" in the winter/summer between parking and
transit and other Department divisions to include landscaping and facility maintenance.
• Areas of Service:
Intown Shuttle
East Vail/Ford Park
Golfcourse
West Vail North
West Vail South
Sandstone
Parking operations at both structures
HIGHLIGHTS FOR 1999:
• Employed 10 drivers from Australia/New Zealand
• Carried 3.2 million riders
• Provided 62,000 hours of service
• (2) new cutaway 25' buses through FTA Grant
• (1) new bus through FTA grant
• "hook over drug/alcohol testing program for the Town ol~ Vail
• Added new bus stop at Pulis Bridge
• Collected $35,000 in charter revenue
• Processed 430,865 parking transactions
• Collected $1,221,840 in parking revenue (cash only, no passes/debit cards)
0 Upgraded Village and Lionshead parking equipment and computers
PLANNING AND ENVIRONMENTAL COMMISSION
PUBLIC MEETING SCHEDULE
Monday, February 14, 2000
AGENDA
Proiect Orientation / PEC LUNCH - Communitv Development Department 12:00 p.m.
MEMBERS PRESENT MEMBERS ABSENT
Site Visits : 1:30 p.m.
1. Donovan Park - Lower bench of Donovan Park
2. Glen Lyon Office Building -1000 S. Frontage Rd. West
Driver: Brent
NOTE: If the PEC hearing extends until 6:00 p.m., the board will break for dinner from 6:00 - 6:30 p.m.
Public Hearinq - Town Council Chambers. 2:00 p.m.
1. A joint worksession with the Design Review Board to discuss the proposed
development plan/master plan and a conditional use permit for a park and recreation
facility for an approximate 12 acre unplatted parcel of land, zoned General Use and
Residential Cluster, commonly referred to as the lower bench of Donovan Park, located
south of the South Frontage Road and east and north of Matterhorn Circle.
Applicant: Town of Vail/Vail Recreation District
Planner: Dominic Mauriello
2. A worksession to discuss a proposed major amendment to Special Development District
No. 4, located at 1000 S. Frontage Road West (Glen Lyon Office Building)/Lot 54,. Block
K, Glen Lyon Subdivision.
Applicant: Dundee Realty, represented by Segerberg Mayhew Architects
Planner: George Ruther
3. A request for a worksession to discuss a conditional use permit, to allow for the
conversion of existing hotel rooms into employee housing units, located at 2211 N.
Frontage Rd. (West Vail Lodge)/Lot 1, Vail das Schone #3.
Applicant: Reaut Corporation
Planner Brent Wilson
TOWNOF VAIL
1
4. A worksession to discuss the Town of Vail's revised"parking generation analysis and
proposed amendments to Chapter 12-10, Town Code.
Applicant: Town of Vail
Planner: Brent Wilson
5. A worksession to discuss proposed changes to the Town of Vail's parking pay-in-lieu
policy and proposed amendments to Chapter 12-10, Town Code.
Applicant: Town of Vail
Planner: Brent Wilson
6. A review of a proposed amendment to the Town's Subdivision Regulations (Section 13-7-
7 - "Condominiums and Condominium Conversions"), to allow for the conversion of
accommodation units to employee housing units.
Applicant: Town of. Vail
Planner: Brent Wilson
7. Information Update
8. Approval of January 24, 2000 minutes.
The applications and information about the proposals are available for public inspection during
regular office hours in the project planner's office located at the Town of Vail Community
Development Department, 75 South Frontage Road. Please call 479-2138 for information.
Sign language interpretation available upon request with 24 hour notification. Please call 479-2356, Telephone for the
Hearing Impaired, for information.
Community Development Department
Published February 11, 2000 in the Vail Trail
2
S
r, f
MEMORANDUM
TO: Town Council
Planning and Environmental Commission
Design Review Board
FROM: Donovan Park Design Team
DATE: February 14 and 15, 2000
RE: Three Alternative. Development Scenarios for Donovan Park
PURPOSE
On February 14th, staff and the design team for Donovan Park will review alternative
designs and the public input received to-date with the PEC and the DRB. On February
15th, a similar presentation will be made to the Town Council.
The purpose of this meeting is to obtain input from the Town Council, Planning and
Environmental Commission, and the Design Review Board on 3 alternative development
scenarios for Donovan Park. A preferred alternative will be developed based on the
input received at this meeting as well as that input from the public at an open house held
February 10, 2000. The consultant team of Odell Architects, Sasaki, Design Workshop,
and ARC will make a detailed presentation with full-sized graphics. Included in this
packet is reduced site plans; detailed list of the programming needs expressed by the
public, the VRD, and the Town Council; a list of costs associated with developing the
desired programming in the different scenarios; and a fact sheet on the property.
PROCESS
To-date there have been 4 public open houses (including February 10th) and several
other public meetings before the VRD and the Town Council. Following these meetings
on the 141" and 151", the consultant team will begin narrowing in on one development
scenario based on the input received. Another public open house is scheduled for
February 28, 2000 to review the preferred alternative, followed by another informal
review by the PEC, DRB and the Town Council. There will be several more
worksessions/conceptual reviews by the PEC and DRB of full schematic plans resulting
in an approved project by May 9, 2000.
BACKGROUND
Community facilities and park development were determined to be two of the top issues
resulting from the Vail Tomorrow and Common Ground processes which have occurred
over the past 3 years. On September 21, 1999, the Town Council decided to move
forward with a process to determine which uses are appropriate and compatible with the
. i
Donovan Park site. The Town Council and the Vail Recreation District Board have
directed staff to move forward with the following uses to be included in the master plan
(generally in order of priority:
Park use and soccer field
< Pavilion
< Multi-recreational space (gymnastics, yoga, martial arts, etc.) (may be
considered on other sites)
< Children's Center (day camp, year-round youth enrichment programs and
multi-purpose/generational activity rooms)
Gymnasium
« Indoor pool (25 meter by 25 yard)
aw ABC/Learning Tree Pre-schools
Public Input
On January 5th and 6th of this year, public open houses were held at the Red Sandstone
Elementary School. The input received from the public at these meeting indicates the
following levels of support for differing uses by those present at these open houses:
Strong Support:
Outdoor components (play fields, soccer field, picnic areas, shelters, and natural
open space)
a. Gymnastics. Facilities
Community Pavilion with kitchen
• Preschool Facility
Indoor pool (strongest support for a smaller 25 meter pool for community and with lap
ability v. a competition level pool)
Mixed Support:
Gymnasium
Children's Center (day camp, year-round youth enrichment programs and multi-
purpose/generational activity rooms)
Climbing Wall
Limited Support:
Ar Employee Housing (on-site)
ACTION REQUESTED
Provide the consultant team with sufficient direction in order to develop a preferred
alternative. The PEC and the DRB are not being requested to debate the issue of uses
to be included except as may be necessary for determining compatibility with the site
and surroundings. The PEC and DRB focus is layout, design, impacts to site, parking,
bulk and mass (architectural plans to be developed), and the like.
FAEV E RYONE\PEC\M EMOS\00\DONOV F14. DOC
2
John F. Donovan Park
Location Map
°Donovan Park
4 g I .r IG ° ° ° a
1
r
Residential Cluster Zone District General Use Zone District
N
Donovan Park - Fact Sheet
History
The land for this park was acquired in 1980.
+ The land was acquired for $3,875,000 in RETT Funds.
The park was designated the "John F. Donovan Park."
• A Master Plan was adopted in 1985 for the property which recommended a ball field, play areas,
picnic shelters, a basketball court, a skating pond, and parking on the lower bench, and a
cemetery, open space and hiking trails on the middle and upper benches.
a• A Cemetery Plan was developed in 1987, however, voters rejected its development by a vote of
55% to 45% during a non-binding election in 1995.
The Common Ground process identified Donovan park at a potential location for employee
housing, recreation and open space. Vail Town Council adopted Resolutions 9 and 10 of 1998
approving further investigation on Donovan Park for these uses.
« Lawsuits filed by neighborhood groups in opposition to Resolutions 9 and 10 and use of RETT
funds for employee housing development.
In June of 1999, the Town of Vail and the Vail Recreation District hosted a design charette for
the Hub Site (east of Lionshead parking structure) and concluded that some uses were
compatible with park uses
On September 21, 1999, the Vail Town Council directed staff to explore community facility uses
on Donovan Park and the Hub Site. Those uses included the following for Donovan Park:
- Park (recreation fields, picnic areas, play areas)
- Community Pavilion
- Gymnastics Facility/Gymnasium
- Youth Activity area
- Relocation of ABC and Learning Tree
- Community Pool
- Retention of recreation path, stream tract and some open space-
Site Statistics
The total site (all three benches) is 51 acres.
The lower bench is approximately 12 acres including stream tract.
The lower bench is zoned General Use and Residential Cluster, the middle bench is zoned
Agriculture and Open Space, and the upper bench is zoned Outdoor Recreation.
Donovan Park - Frequent Questions and Answers
Q: Why are community facilities being considered for the lower bench of Donovan Park?
A: Donovan Park emerged as a potential location after a series of community meetings last summer. The public thought
the program for the Hub Site should be simplified and thus uses that were compatible with a park were proposed for Donovan
Park. The Vail Town Council then agreed on September 11, 1999 to evaluate locating a "wishlist" of community uses there, which
brings us to tonight's meeting.. Tonight you will be asked to comment on the proposed uses and provide any suggestions you
might have.
Q: Is employee housing being considered for the lower bench?
A: Employee housing is being explored in anticipation of accommodating a percentage of new employees generated by the
uses proposed for the site. This has been a requirement of both the public and private sector in the Town of Vail. No decisions
have been made about the number of dwelling units to be -considered or whether the units would necessarily be located on-site.
Tonight you will be asked to comment on the housing component being considered, although a final decision will rest with the
Planning and Environmental Commission and the Vail Town Council during the development review process.
Q: Why is day care being considered for inclusion at Donovan Park?
A: Day care is being considered for the site to accommodate the relocation of the ABC School/Learning Tree, if needed.
It is dependent on what development, if any, will be pursued on the Mountain Bell property located north of the main Vail
roundabout. The lower bench was identified as a potential location depending on the type of uses ultimately planned for the
site. It was thought that a day care facility could share some amenities with the VRD youth programs. We are looking for your
feedback tonight.
Q: How will potential uses be funded on Donovan Park.
A: The Town of Vail has budgeted $1 million in 2000 for park improvements. Additionally, the Town of Vail and the Vail
Recreation District are working together to fund Vail's community facilities wishlist. Funds for these improvements could come
from Real Estate Transfer Tax (RETT), AD budget, private donation, potentially a mill levy increase (if approved by voters), or
other bonding opportunities. A final decision will be made on the financing package when the final costs are known for the
project.
Q: Will all of the potential uses fit on the site?
A: Yes. Preliminary analysis shows that all of the uses could fit on the site without impacting the sensitive riparian
corridor and with maintaining approximately 2/3 of the site as a park and open space.
Q: Will traffic, access, and parking be evaluated during the process?
A: Yes. The design team includes engineers that will develop access plans for the site during the design phase of project.
Colorado Department of Transportation (CDOT) must approve any access location. Our preliminary analysis would preclude
vehicular access at the intersection of Matterhorn Road and the S. Frontage Road.
Q: How is the development of plans for Donovan Park being coordinated with the Hub Site (east of Lionshead
parking structure) design?
A: The Donovan park design team is continually reviewing opportunities for locating uses between these two sites. Prior to
choosing a preferred alternative, the Vail Town Council will have a spatial analysis for both the Hub Site and Donovan Park,
enabling a comprehensive town-wide community facilities plan. A market analysis for uses on the Hub Site is being completed
and the design process for the Hub Site will begin in late February.
I
Site Uses
• Soccer Field ( 165' x 3001 ) • -Playground Area
• Basketball Court ( 50'x 84') • Picnic Area
• Open Park
Pavilion 13,000 g.s.f.
• Community Pavilion • Restrooms
• Green Room • Kitchen
• Circulation Lighting & Sound
• Backstage & Stage Lobby
• Support/Storage
Recreation Program 16,786 g.s.f.
• Multipurpose Space (Gymnastics) • Offices
• Locker Rooms • Vending
uj • Storage Area • Juice Bar
cn -
a Children's Center
Pre-Kamp 1,500 g.s.f.
• Classrooms/Storage • Small Kitchen
• Adjacent Outdoor Play Area • Restrooms
Camp Vail 6,000 g.s.f.
• Lobby • Laundry Room
• Multipurpose Room • Offices
• Restrooms • Craft Room
• Kitchen • Equipment Storage
• Staff Locker Rooms • Science Room
• Art Room • Computer Lab
• Library/Reading Room • Drama Room
Parking 150 cars
PHASE I (OPTION) 5,000 g.s.f.
• ABC/ Learning Tree
PHASE II
• Gymnasium 12,500 g.s.f.
• Pool ( 25m x 25yd) 17,750 g.s.f.
Donovan Community Park Facility
Odell Architects, Sasald Associates, Design Workshop February 10, 2000
Preliminary Budget Development
Concept A
• Building Subtotal $ 7,909,775 .
- Pavilion $ 3,823,786
- Indoor Recreation Space $ 3,005,989
- Children's Center $ 1,080,000
• Site Uses / Sitework $ 2,258,328
• Parking $ 2,731,855
• F.F.& E. $ 350,000
• Owner Soft Costs / Contingency & Escalation $ 4,492,133
• Total Concept A - Phase 1 $ 17,742,091
Concept B
• Building Subtotal $ 7,909,775
- Pavilion $ 3,823,786
- Indoor Recreation Space $ 3,005,989
- Children's Center $ 1,080,000
• Site Uses / Sitework $ 2,170,661
• Parking $ 2,556,091
• F.F.& E. $ 350,000
• Owner Soft Costs / Contingency & Escalation $ 4,404,168
• Total Concept B - Phase 1 ;17,390,695
Concept C
• Building Subtotal $ 7,543,775
- Pavilion $ 3,457,786
- Indoor Recreation Space $ 3,005,989
- Children's Center $ 1,080,000
• Site Uses / Sitework $ 2,015,282
• Parking $ 1,698,376
• F.F.& E. $ 350,000
• Owner Soft Costs / Contingency & Escalation $ 3,943,661
• Total Concept C - Phase 1 $ 15,551,094
Phase I Option (ABC / Learning Tree) undetermined
Phase II (Gymnasium) $ 3,000,000 - $ 3,500,000
Phase II (Pool) $ 5,000,000 - $ 5,500,000
Revenue Opportunities
• Town of Vail Cash up to $ 6,000,000
• Town of Vail Lease/Purchase up to $ 9,000,000
• Vail Recreation District Lease/Purchase up to $ 3,000,000
• Subtotal $ 18,000,000
• ABC / Learning Tree funded by other sources
Donovan Community Park Facility
Odell Architects, Sasaki Associates, Design Workshop February 10, 2000
North corner of Site
Entry at for 150 cars . r •
Structured parking 5
ram spaces
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Two levels of grog
Phase 1 program
Phase ll pool or Gym / \
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Site Plan
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Park Fa~rlit
• Entry at North corner of Site
• Structured parking for 130 cars
• Surface parking for 20 cars
• Two levels of program spaces
• Phase I program
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Donovan Community Park Facility
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Vail Recreation
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February 10, 2000
700 S. Frontage Road East
Vail, CO 81657 Council Members
970-479-2279 Town of Vail
FAX: 970-479-2197 75 South Frontage Road
Vail, CO 81657
VAIL GOLF CLUB
1778 Vail VallG_v Drive
Vail. Colorado 81657
479-2260 Re: Community Facilities
Fax: 479-2355
GOLF
MAINTENANCE
1278 Vail Valley Drive Dear Council Members,
479-2262
Fax: 479-3451 I want to thank you, on behalf of the Vail Recreation District, for your
PARK commitment to the Community Facilities process. It is the mission of
MAINTENANCE
700 S. Frontage Road the VRD to make Vail a better place, by continuously upgrading our
479-2457 programs and facilities for both our residents and guests. For those of
VAIL TENNIS CENTER you who are new to the council, I would like to give you some
700 S. Frontage Road East background information on what the VRD has done over the past few
479-2294
Fax: 479-2281 years to relocate the gymnastic and youth centers.
JOHN A. DOBSON ARENA
321 Lionshead Circle The current addition to Dobson includes two NHL size locker rooms,
479-22271 which will be used by our AAA junior hockey team as well as visiting
Fax: 479-2267
NHL teams, a meeting room, the expansion of the current locker
VAIL YOUTH SERVICES rooms, improvements to the loading dock as well as the replacement of
395 E. Lionshead Circle
479-2292 the refrigeration system. Originally the proposal included a
Fax: 479-2835 gymnastics facility on the North side of the building. Unfortunately
VAIL NATURE CENTER the gymnastics addition was not approved, after a 13-month design
Vail Valley Drive and review period.and at a cost of $50,000. From what we understood,
479-2291
part of the reasoning for the decision was that a multi-purpose facility
MARKETING at either Donovan Park or the Hubsite, would be more functional and
700 S. Frontaee Road East
479-2446 that the development of Donovan Park and the Hubsite was a higher
ADULT & YOUTH SPORTS priority. It was our intent to fund the facility by going to a general
700 S. Frontage Road East election in May of 1999.
479-2280
Fax: 479-2281
I feel that the Community Facilities process for the development of
Donovan Park has been a very thorough and public process. Working
Or visit us on the web at: together with the other team members has been both exciting and
www.vailrec.com rewarding and I appreciate the TOV's commitment and staffs efforts.
The VRD prioritized our needs after input from the Vail Tomorrow
and other public processes, in the following order: a second sheet of
ice, a gymnastics facility, a youth facility, an athletic field and a
skateboard park. We feel that these programs not only serve the needs
of our constituents but will also play a major role in accomplishing the
Vail Recreation
DISTRIC
g,200 ft. of fun > goals of Vail Tomorrow, including economic development and
building a sense of community. After carefully reviewing our
operating budget, the District can commit up to $250,000 annually
towards the development of a gymnastics facility, youth center and
700 S. Frontage Road East
Vail, CO 81657 athletic field at Donovan Park. Realizing that this is not enough
970-479-2279 funding to pay for the construction of the facilities, we were again
FAX: 970-479-2197 prepared to go to an election in May 2000, to secure funding for
Donovan Park as well as the proposed recreational facilities at the
VAIL GOLF CLUB Hubsite. Acting on advice from the community facilities team, we
1778 Vail Valley Drive
Vail. Colorado 81657 decided that it is in the best interest of all stakeholders not to execute
479-3260 two elections in the same calendar year, as one might be detrimental to
Fax: 479-2355 the success of the other. I feel that we have acted in good faith to
GOLF benefit the greater good of the community and will continue doing so
MAINTENANCE
1278 Vail Valley Drive until the process is completed. It is our hope that the process will
479-2262 continue to address the goals set forth by Vail Tomorrow.
Fax: 479-3451
PARK It believe the Community Facilities process has created a great
MAINTENANCE
700 S. Frontage Road working relationship between VRD and the Town of Vail and has
479-2457 demonstrated to the community that governmental entities can work
VAIL TENNIS CENTER together for the enrichment of our future. I want to thank you and your
700 S. Frontaee Road East staff, especially Russell Forrest and Dominic Mauriello, for your
479-2294
Fax: 479-2281 commitment to the process.
JOHN A.DOBSON ARENA
321 Lionshead Circle
479-2271 Sincerely,
Fax: 479-2267
VAIL YOUTH SERVICES
395 E. Lionshead Circle . - t
479-2392
Fax: 479-2835 Piet Pieters
VAIL NATURE CENTER Director
Vail Valley Drive Vail Recreation District
.479-2291 .
MARKETING
700 S. Frontage Road East
479-2446
ADULT & YOUTH SPORTS
700 S. Frontage Road East
479-2280
Fax: 479-2281
Or visit us on the web at.-
www.vailrec.com
Memorandum
U
To: Vail Town Council
From: Bob McLaurin, Town Manager
Re: Critical Strategies - Infrastructure
Date: February 11, 2000
We have scheduled a discussion of the Infrastructure Critical Strategies for the afternoon work
session. Because we will be discussing Capital and RETT Projects, we have set aside ninety
minutes for this discussion. Attached to this memorandum are three documents: a draft of the
Critical Strategies and Objectives; the Five Year RETT Budget; and the Five Year Capital
Projects Budget.
The Critical Strategies document outlines the proposed language for the strategy and the
objectives. I have also included several policy-related actions under the action section of this
document. We will add specific projects to the 2000 actions following your discussion of
infrastructure projects.
We should.begin this discussion by reviewing the Capital and RETT Project five-year budgets to
make sure that the projects, which are currently funded, meet with your approval are aligned
with the strategic intent of the Council.
INFRASTRUCTURE
CRITICAL STRATEGY
PROVIDE FOR THE CONSTRUCTION AND MAINTENANCE OF PUBLIC INFRASTRUCTURE NECESSARY TO MAINTAIN AND ENHANCE THE QUALITY
OF LIFE FOR RESIDENTS AND ENHANCE THE QUALITY OF THE EXPERIENCE FOR OUR GUESTS.
Obiectives
Prepare a balanced five-year Capital Projects budget that prioritizes and funds TOV capital needs.
Keep pedestrian areas clean and swept.
Reduce the noise impacts associated with Interstate 70.
Identify and fund capital maintenance necessary to preserve existing infrastructure.
2000 Actions Resuonsibility Schedule Budget Imnact/Fundinq
Program Lionshead public improvements parking) McLaurin, Council, Hall 06/00 $250,000
Decide on number and location of fire station(s) Council, Manager, Fire Chief 06/00 NA
Identify and prioritize streetscape projects Council 06/00 NA
Identify uses for lower Donovan Park Council 04/00 $250,000
? Decide on course of action for addressing Village loading and delivery Council 06/00
Infrastructure (02/11/00)
Memorandum
DATE: February 10, 2000
TO: Vail Town Council
FROM: Steve Thompson
Bob McLaurin
RE: RETT and Capital Project Budgets
Enclosed are the proposed amendments to the RETT and Capital Project budgets and the
revised 5-year plans. These have been prepared to assist in the discussion of the
infrastructure critical strategy. The fund balance at 12/31/99 has been estimated to the
best of our knowledge, but will not be finalized for another two weeks.
Capital Projects Fund
The estimated fund balance at December 31, 1999, is $7.7 million. This is higher than
anticipated due to the Berry Creek 5`h proceeds of $2 million and projects under budget by
$1.3 million. Proposed amendments to the 2000 Capital Projects budget amount to $1.2
million (see attached schedule).
The healthy fund balance in this fund is deceptive, due to the following projects that may
require additional funds in the near future: West Vail fire station and/or relocation of main
Vail station; hub site costs not financed; possible shortfall in the infrastructure TIF
financing of Lionshead redevelopment; and infrastructure costs at Mountain Bell.
Additionally, there are projects already programmed in the 5 year plan.
RETT Fund
The estimated fund balance at December 31, 1999, is $4.7 million. This fund was under
budget by $1.6 million primarily due to unfinished projects. The proposed budget
amendment is $8.8 million, which includes $9 million in additional funds for the lower
bench of Donovan Park. Additional funds of $161,782 are also requested for the Buffehr
Creek Park expansion, and for Ellefson Park, $301,000.
As you can see in the 5-year plan the lower bench of Donovan Park can be completed for
cash of $10 million. However, some of the projects programmed from 2002 - 2004 will
need to be trimmed by $2.3 million or deleted.
The main focus of Tuesday's meeting is to review the projects and the proposed
amendments and to confirm long-term future priorities. I believe it will take other sessions
to discuss and finalize what we hope to accomplish in 2000.
Proposed Amendments to the 2000 and 2001 RETT Budget
Increase
(Decrease)
2000 or 2001
Budget
Roll Forward 1999 Project within Original Scope
Manor Vail Bridge 48,198 To finish project
Ford Park Playground improvement 151,249 To finish project
Ford Park Championship Repairs 6,100 Sodding of Alpine Garden access road
Stephens Park 50,000 Stream Stabilization
Irrigation Control 27,000 Complete automation and upgrade
Trail Development Signs 50,000 ayfrnding for parks and trails
Katsos Ranch Bike Path Repairs & Realignment 150,000 Complete project
Roll Forward 1999 Project with Different Scope
Mountain Pine Beetle Control 5,000 From Trees for Vail project
Roll Forward 1999 Project with Additional Cost Additional
Cost
Buffehr Creek Park Expansion 308,218 $161,782
Ellefson Park Development 566,130 $301,000
2000 or 2001 Budgeted Projects Moved to Another
Year, Deleted or Modified
North Frontage Road - Bike Lane ( Red Sandstone
Elementary to Interchange) (500,000) Moved to 2002
Lionshead Nature Trail (175,000) Moved to 2003
Butell Land Acquisition (400,000) Moved to 2003
South Traill (50,000) Deleted; cost in 2002-2004, $300,000
Nature Center Bridge Repair 190,000 Replace bridge
Ford Park Interior Rec Path (295,000)
Donovan Park - Middle Bench (250,000) Deleted, due to budget on lower Donovan Park
Donovan Park - Lower Bench 9,000,000 Complete development
Total Amendment to 2000 & 2001 Budget 8,881,895
Impact on 2000 Budget 1,081,895
Impact on 2001 Budget 7,800,000
8.881.895
Rollforward means a project funded in a previous year was not completed so the unexpended funds are "Rolled Forward"
for completion of project into the next calendar year. Appropriations lapse at year end
10 RC I P B.W K4 1 02/10/2000
Real Estate Transfer Tax Fund
Five Year Summary of Revenue and Expenditures
Revised
2000 2001 2002 2003 2004 Proiect Information
Revenue
Real Estate Transfer Tax 2,900,000 2,900,000 2,900,000 2,900,000 2,900,000
Golf Course Lease 109,582 113,417 117,387 121,496 125,748
Lottery Revenue 25,000 25,000 25,000 25,000 25,000
Project Reimbursement 100,000
Land Exchange Proceeds 2,135,000 265,000
Interest Income & Other 200,000 40,000 40,000 40,000 40,000
Recreation Amenitv Fee 130,000 130,000 130,000 130,000 130,000
dotal Revenue 5,599,582 3,208,417 3,477,387 3,216,496 3,220,748
IORCIPB. W K4 2 02/10/2000
Real Estate Transfer Tax Fund
Five Year Summary of Revenue and Expenditures
Revised
2000 2001 2002 2003 2004 Project Information
Expenditures
Annual Maintenance
Rec Path Capital Maintenance 115,000 120,000 125,000 130,000 135,200 Capital maintenance of the town's rec path system
Tree Planting & Pine Beetle Control 15,000 10,000 10,000 10,000 Provide additional trees to Vail's public areas
Park, Path & Landscape Maintenance 596,179 620,026 644,827 670,620 697,445 Ongoing path, park and open space maintenance
Subtotal Maintenance 726,179 750,026 779,827 810,620 832,645
Recreation Path/Trail Development
North Trail 100,000 Construction of trail from Red Sandstone Creek to Middle Creek
Trailhead Development/ Signs 50,000 Create improved way finding to parks and [railheads
N. Frontage Rd. ( School to Interchange) Create a separated path from the pedestrian overpass to the north side of the main
525,000 interchange
N. Frontage Rd. ( Timberidge to Brandess) 450,000 Reconstruct the existing at-grade path as a separated path from Timberidge to the
Brandess Building
Katsos Ranch Bike Path Realignment 240,000 Repair the path where shallow flooding occurs each year
Lionshead Nature Trail 175,000 Construct the trail as part of the Lionshead and Open Lands Master Plans
Vail Valley Drive Bike Lane 950,000 The bike path portion of the Vail Valley Drive street reconstruction project
South Trail Design and construction of the South Trail per the Open Lands Plan
Construct widened 6' shoulders along all frontage roads; first priority is Blue Cow
Frontage Road Bike Trail 1,000,000 500,000 Chute to East Vail
Subtotal Pathways 390,000 0 2,475,000 625,000 500,000
l0RCIPB. W K4 3 02/10/2000
Real Estate Transfer Tax Fund
Five Year Summary of Revenue and Expenditures
Revised
2000 2001 2002 2003 2004 Proiect Information
Park Capital Maintenance
Irrigation Control 47,000 Last year of automating the town's irrigation system
Bighorn Park - Safety Imp 60,000 Bring the playground and park up to current playground safety standards
Red Sandstone Park -Safety Imp 60,000 Bring the playground and park up to current playground safety standards
Stephen's Park 50,000 Stream stabilization project
Booth Creek Park - Safety Imp 75,000 Bring the playground and park up to current playground safety standards
Ford Park Projects
Connect the parking lot with the lower bench around the Alpine Garden and athletic
Interior Rec Path 30,000 fields
Manor Vail Bridge 48,198 Finish bridge project started in 1999
Championship Repairs 6,100 Sodding of Alpine Garden access road
Parking Lot 1,100,000 Develop the parking lot and entrance to the park
Improvements to the entire frontage of Ford Park required with the new entry and
Frontage Road 1,160,000 parking lot redesign
Construction of the east access road to allow loading and delivery to occur away
East Access Roads 500,000 from park development
Central Trash 105,000 Consolidation of a central trash dumpster location for all the park users
Soccer Field Stairs 70,000 Construction of a stairway from Vail Valley Drive to the Nature Center Bridge
Nature Center Bridge Repair The bridge may need to be replaced rather than repaired. Repair cost is $40,000.
230,000 Replacement cost is 230,000.
Subtotal Capital Maintenance 471,298 75,000 665,000 1,170,000 1,160,000
l ORCIPB. WK4 4 02/10/2000
Real Estate Transfer Tax Fund
Five Year Summary of Revenue and Expenditures
Revised ,
2000 2001 2002 2003 2004 Proiect Information
Expenditures (continued)
Park Development
Buffehr Cr Park Expansion 308,218 Complete construction of the Buffehr Creek Park with tot lot and possible rest
room and natural area
Donovan Park 170,000 Master planning for the Donavan Park facility (to be determined)
Ford Park Playground Improvements 151,249 Finish project started in 1999
Donovan Park - Lower Bench 1,000,000 9,000,000 Construction of a portion of park and access to park
Donovan Park - Community Facility Construct community facility and necessary improvements
Ellefson Park Development 566,130 Complete park at Arosa Gatmisch
Donovan Park - Middle Bench Deleted Complete improvements which are more neighborhood related that don't fit on the
lower bench
Lionshead Park 400,000 Construction of a park to replace the Lionshead Park and meet the needs of the
Lionshead Master Plan
Tract A - West 250,000 Park construction per the Open Lands Master Plan to meet the needs of the
community
Subtotal Park Development 2,195,597 9,000,000 250,000 0 400,000
Open Lands
Butell 400,000 Land identified in the Open Lands Plan for acquisition to preserve open space
located at the end of Willow Way
Snowber y 135,000 Land identified in the Open Lands Plan for acquisition to preserve open space
located at the end of Snowberry Drive
Subtotal Open Lands 0 0 0 535,000 0
Project Management 50,000 50,000 50,000 50,000 50,000 Funds a landscape architect/project manager to complete the projects
Debt Service
Total Projects 3,833,074 9,875,026 4,219,827 _ 3,190,620 2,942,645
Revenue Over (Under) Expenditures 1,766,508 (6,666,609) (742,440) 25,875 278,103
Beginning Fund Balance 4,761,756 6,528,264 (138,345) (880,785) (854,910)
'Endine Fund Balance 6,528.264 (138.345) (880,785) (854,910) (576,807
IORCIPB.WK4 5 02/10/2000
Proposed Amendments to the 2000 Capital Project Fund Budget
Increase
(Decrease)
in 2000
Budget
Rollforward Projects with Original Scope
Vail Fire Station 123,835 Finish siting and conceptual design
Computer Software Upgrade - Permits & Finance 80,252 Finish project from 1998
West Vail & Main Vail Interchange 46,000 Way finding signs at these locations
Hubsite Master Plan 80,420 Finish master plan in 2000
Bus Shelter Replacement 6,000 2 shelters / year
Lionshead Master Plan 65,000 Finish master plan in 2000
ADA Compliance 10,000 Finish projects in Library or Community Development
1999 Projects that need Additional Money
Library Downstairs Employee Housing 15,000 Enhancements / air exchange
1999 Project Savings Needed for Other Projects New Projects Proposed
Repower Buses 29,150 Grant matching funds
Loading & Delivery Study 27,000 Fund the transportation study
Capital Street Maintenance, Drainage Imp, &
Lionsridge Street Improvements 495,000 Street Projects: Lupine Dr., Vail Road, Westhaven Dr.
Reduce 2000 Project Budgets
Sweeper (25,000) Cost Savings
Increase 2000 Project Budgets
Way Finding Improvements 250,000 Move $250,000 from 2001 per Town Council
Lionshead Improvements 40,000 For Blight Study and TIF technical support
Proposed Addition to 2000 Capital Projects Budget 1,242,657
Page 1
Capital Projects Fund
Five Year Summary of Revenue and Expenditures
Revised
2000 2001 2002 2003 2004 Proiect Information
Revenue
Sales Tax 6,751,000 6,987,285 7,231,840 7,484,954 7,746,928 In 2000 allocates $250k to GF. Growth at 3.5%. Sales tax split between GF and CPF is 57 %and
43% respectively a change from 55.5% and 44.5%
Lease Revenue 55,000 60,000 60,000 60,000 60,000 Lease revenue from City Market
CDOT Reimbursement 1,000,000 Reimbursement for the roundabout construction
Fire Station Lease Proceeds 5,000,000 Lease purchase the new fire station
Project Reimbursement 66,249
Transfer from Parking Structure Fund 875,457 875,098 876,729 876,469 875,752 Parking structures debt service on bonds
Interest Income & Other 100,000 100,000 100,000 100,000 100,000
Total Revenue _ 12,847,706 8,022,383 9,268369 8,521.423 8,782,630
l OCIP9B.WK4 2 02/10/2000
Capital Projects Fund
Five Year Summary of Revenue and Expenditures
Revised
2000 2001 2002 2003 2004 Prolect Information
Expenditures
Equipment Purchases
Fire Truck Replacement 550,000 Replace trucks at the end of their useful lives
Fire Truck Addition 190,000 190,000 Additional truck for third company
Document Imaging 200,000 Estimate to provide imaging hardware and software town wide
Sweeper for Village 25,000 "Walk behind" sweeper and trash vacuum
Snow Plow 125,000 Snow plow and sander for frontage road maintenance, only required if we take over maintenance of
frontage roads
Street Sweeper 125,000 Sweeper to enhance service and reliability
Technology Upgrade 80,252 50,000 50,000 50,000 50,000 Allocate a portion of capital projects fund to keep up with technology
Repower Buses 29,150 152,000 160,000 Replace transmissions and engines to extend useful life
Replace Buses 2,020,000 1,381,000 1,480,000 1,170,000 Replace buses at end ofuseful lives
800 MHz radio system 152,372 152,372 152,372 152,372 Principal and interest payments to lease purchase radios in 1998
PBX System & OS Upgrade 250,000
Subtotal Equipment Purchases 1,176,774 2,962,372 1,735,372 1,842,372 1,220,000
Capital Maintenance
Bus Shelter Replacement 26,000 20,000 10,000 10,000 10,000 Replace 1 old shelter each year and add a new one every other year
Street Furniture Replacement 75,000 10,000 10,000 10,000 21,000 Newspaper boxes in 2000 and replace, add street furniture
Capital Street Maintenance 200,000 1,150,000 975,000 725,000 740,000 Preventive maintenance, patching, overlays and seal coats
Subtotal Capital Maintenance 301,000 1,180,000 995,000 745,000 771,000
10CIP913.WK4 3 02/10/2000
Capital Projects Fund
Five Year Summary of Revenue and Expenditures
Revised
2000 2001 2002 2003 2004 Protect Information
Street Reconstruction
Lupine Dr., Vail Rd, Westhaven Dr 495,000
Vail Valley Drive 75,000 100,000 2,600,000 VV Drive Golden Peak to Sunburst,and Mill Creek Circle, with bike lane
West Half of East Vail 200,000 2,300,000 Bridge Rd, Columbine Dr, Spruce Way, Spruce Dr, Meadow Dr, Juniper Ln
Subtotal Street Reconstruction 570,000 100,000 2,800,000 2,300,000 0
Buildings & Improvements
Library Building Remodel 240,000 Remodel of the old community room and VRD space - adds maintenance
Medians in Frontage Road 500,000
From roundabout to Blue Cow chute, includes signing, lighting and landscaping - adds maintenence
Community Room at Vail Commons 250,000 A community room in the Bright Horizons space - adds maintenance
Overlay Municipal Bldg. Parking Lot 50,000 Improve parking lot to acceptable standard
Way Finding Improvements 546,000 Includes signs in town, on I-70, and in parking structures - adds maintenance
Town Shop Imp - Storage Project 750,000 Replace the storage at old town shops
Town Shop Imp - Retaining Wall 2,100,000 Construction of back retaining wall to create space for expansion
Town Shop Imp - Streets building 1,725,000 Construction of new streets dept. building
Community Facility - Hub Site 196,420 To design the facility at the Hub site. VRD to share in 566,249 of the cost.
Vail Fire Station 5,123,535 Estimated cost to build new fire station - adds maintenance
Vail Fire Station - Debt Service 211,000 420,000 420,000 420,000 420,000 Debt service on new fire station
Subtotal Buildings / Improvements 6,617,255 920,000 1,170,000 2,520,000 2,145,000
10C1P9B.WK4 4 02/10/2000
Capital Projects Fund
Five Year Summary of Revenue and Expenditures
Revised
2000 2001 2002 2003 2004 Prolect Information
Streetscape Projects
West Meadow Drive 100,000 2,000,000 Construct strectscape plan, drainage lighting public art and landscaping - adds maintenance from
Library to Fire Station
Subtotal Streetscape Projects 100,000 2,000,000 0 0 0
Property Acquisition
Property Acquisition None budgeted at this time
Other Improvements
ADA Compliance 20,000 10,000 10,000 10,000 10,000 Allocate money for unspecified projects
Lionshead Master Plan 355,000 Design costs to implement Town improvements
Transportation Study 27,000 Finish loading & delivery study
Frontage Road Imp. Mtn Bell Site 400,000 Frontage improvement to mountain bell site dependent on employee housing project
Street Light Improvement Program 75,000 75,000 75,000 75,000 75,000 Add new street lights and refurbish residential lighting program
Drainage Improvements 100,000 100,000 100,000 100,000 80,000 Continue implementation of drainage master plan
I Net Connection 15,000 Contract with TCI to provide fiber optic cable to town buildings
Subtotal Other Improvements 592,000 585,000 185,000 185,000 165,000
Total before Transfers _ 9,357,029 7,747,372 6,885,372 7,592,37i- . 4,301,000
IOC1P9B.WK4 5 02/10/2000
Capital Projects Fund
Five Year Summary of Revenue and Expenditures
Revised
2000 2001 2002 2003 2004 Protect Information
Transfer to Parking Fund- Deficit 726,000 657,000 676,000 737,000 858,000 To fund the deficit in the Parking Fund
Transfer to Housing Fund 0 500,000 400,000 300,000 300,000 To fund unspecified housing projects
Transfer for Debt Service 2,239,265 2,238,909 2,243,991 2,242,229 2,239,605 To fund debt service on all Town bonds
ITotal Expenditures_ 12,322,294 11,143,281 10,205,363 10,871,601 7,698,605
Revenue Over (Under) Expenditures 525,412 (3,120,898) (936,794) (2,350,178) 1,084,075
Beg,innin& Fund Balance 7,691,892 8,217,304 5,096,406 4,159,612 1,809,434
'Ending Fund Balance 8,217,304 5,096,406 4,159,612 1,809,434 2,893,509,
l OCIP9B. WK4 6 02/10/2000
COUNCIL FOLLOW-UP
TOPIC QUESTIONS FOLLOWUP
2000
02/03/00 Cost of Health JP: An article from the 12/14/99 VAIL
Benefits DAILY outlines healthcare benefit
Diana Donovan reductions/changes. Can you prepare a
comparison chart for the Town of Vail?
02/03/00 E-Book Program at ANNIE/SUSAN: In Council's tour of the eBooks are available in ALL of the western slope
Library library last week, introduction of the Libraries eBooks cost less than $1,00 per item.
Diana Donovan "e-book" access was discussed. Does eBooks cost the Library the same if they are
this really serve the community of Vail? used in house , from home , school or office
It appears to be an expensive program computers.
and there is question whether there is The recent marketing information for eBooks is
enough value in meeting resident or driven by our Library demographics .
second homeowners' needs? Our card holders are Internet users. Our
nonfiction books are our highest circulating items.
Our customers are heavily involved in continuing
education and distance learning. They research
their health care and nutrition. They study for
their investment and book clubs. They not only
travel but are avid readers about the culture,
people's and economics or the areas they visit.
They start their own business, some teach their
children from home. This applies to locals,
visitors and second home owners.
Just as University Libraries are utilized by
students via their computers and /or library
stacks, electronic formats now enable public
libraries to offer equal opportunities to a
populace such as those who live , work and visit
Vail.
COVERED BRIDGE BUILDING 50% OFF RUSSELL/TOM: Is there a way we can Section 11-4B-20 Window Signs has a special
SALE SIGNS legislate businesses from advertising provision that states:
Greg Moffet GOING OUT OF BUSINESS or 50% SALES signs
365 days/year? As a note: Beaver Creek A sign or signs advertising temporary events are
already has legislation in place that exempt from this definition, provided that a single
February 10, 2000, Page 1
disallows sales signs in the winter. sign does not exceed six (6) square feet with a
maximum area of ten (10) square feet aggregate for
all signs denoting temporary events, provided the
sign or signs are removed at the conclusion of the
temporary event and not erected prior to ten (10)
days before the event is scheduled to take place. A
temporary event is one which does not last more
than thirty (30) consecutive days in any given
calendar year.
So, special sales events are considered temporary
events if they last less than 30 consecutive days.
However, if the sign is a permanent window sign
meeting our code limitations on size, etc. there
is no limitation on the content of the sign or the
duration of the sign.
Staff will inspect the site and insure that this
business complies with the sign regulations.
02/03/00 Street Beat Party COUNCIL: Please let Pam know if you are Please let Pam or Kurt Krieg at 949-1999 know if
Council Participation able to emcee any of the Wednesday night you are interested in EMCCEing.
Ludwig Kurz Street Beat Parties,. The dates still
available are: February 23, March
8,15,and 22.
01/11/00 Cranes in residential RUSSELL/GARY GOODELL: Is it possible to
areas prohibit residential construction from
Diana Donovan imposing a standing crane in a private
neighborhood for the duration of
construction, e.g., all winter long?
Can restrictions be placed on building
permits to preclude such inappropriate
long-term placement?
02/03/ Word Cup Race PAM: How can the town get additional This decision was made collectively by the U.S. Ski
Scheduling World Cup races (probably the women's Federation, VRI, the VVF, et al, several years ago
Chuck Ogilby races in re: International) during w/the long-term understanding that the early season
optimal snow condition times? races would start in the U.S., since European
venues typically do not have adequate snow coverage
at that time. VRI also prefers the start-of-
season races because of the earlier exposure,
believing races in March occur so late in the
season they provide no additional incentives to
February 10, 2000, Page 2
bring skiers in.
02/03/00 Process to De- STEVE/TOM: Can we de-Gallagher? Can we CML stated that to change the Gallagher amendment
Gallagher get CAST to back such an initiative? it would take a state vote. The Gallagher amendment
Greg Moffet is a Constitutional amendment designed to give tax
relief to residential property owners. The
calculation of the assessment rate is done so that
all residential property in the state never has to
bear more than 45 percent of the tax burden.
The business community put Gallagher in place in
1982, but would like to change the provisions
today.
02/03/00 Council Computer Use PAM/RON: Our agreement w/the Vail Valley Pam is working with Ron to re-install a computer
Kevin Foley Exchange is to allow them to use the and telephone in the upstairs Human Resources
upstairs personnel conference room Conference room. The VVE ( Vail Valley Exchange)
through April 2000. In the interim, is has no employees currently so this setting should
there a space where we can provide provide a space for Council to office.
computer use for Council members to
access?
02/03/00 Code of Conduct for MIKE ROSE/GREG HALL: Council is Kevin has offered to work with staff. Staff is
Bus Riders requesting Public Works draft a concise working to bring back
Kevin Foley but meaningful statement of conduct to
reflect: Be nice. Be sensitive to other
riders. No alcohol. Etc. to be
prominently placed on buses, on printed
material, etc. Can it be included in
our "wayfinding" efforts, as well? The
lack of civility on our buses has been in 4-6 weeks.
escalating again.
February 10, 2000, Page 3
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MEMORANDUM
TO: Vail Town Council
FROM: Robert W. McLaurin, Town Manager
DATE: February 11, 2000
SUBJECT: Town Manager's Report
The Gore Creek Promenade Grass Restoration Proiect.
As you are aware we have been working to improve the turf and grass quality at the Gore Creek
Promenade. We have identified what needs to be done and are planning to make the necessary
improvements. We have scheduled this work to begin on May 30, 2000 (the Tuesday after
Memorial Day). It will be necessary to fence this area off in order to protect it during the
rehabilitation period. We anticipate the fencing to remain in place 3 or 4 weeks, depending on
the weather. All fencing and covering will be removed prior to the July 4th weekend. We will be
having a discussion with the Village Merchants and the Chamber of Commerce in an upcoming
meeting to inform them of what is required and the impacts to them.
CMC
We are in the process of scheduling a joint work session with Jose Aybar, Dr. Cynthia Heelan,
and the CMC trustee for the Town of Vail to discuss the future direction in Re: to the physical
location for the Vail campus. Dr. Aybar has indicated the following:
• The Vail campus has a current enrollment of 4600 students and has experienced 35% growth
over the past three years;
• 91 computer classes are currently a part of the curriculum;
• CMC is currently negotiating articulation agreements for several BA programs here, as well
as an MBA program locally;
• Future vision for their programming would include 3 separate buildings in a campus setting,
with the first building accommodating 42,000 square feet.
• CMC has had intial conversations with the County in re: to the Fifth Filing.
We are hoping to schedule an hour's discussion within the next thirty days, e.g., March 21 or 28;
April 4 or 11. CMC would like to be putting a "spade in the ground" within the next year-and-a-
half.
Town Managers Schedule
I will be leaving Town today (Friday, February 11) and returning on Wednesday, February 16.
During my absence, Pam Brandmeyer will be the acting Town Manager. I will be checking my
voice mail on a regular basis so if you need anything please give me a call. Also, if you need me
immediately, Beth will have numbers where I can be reached.
UPCOMING MEETINGS
2/22/00 WS - 12:00 P.M.
6 Critical Strategies - Economic Viability or a continuation of Capital Projects/RETT
DRB Report
Joint Management with AIPP to Discuss Long term Goals
Alternative Plan D Discussion
A Discussion of Glen Lyons Office Bldg.
Chris Cares - Community Service 2000
Market Analysis
03/07/00 WS - 2:00 P.M.
PEC Report
TOV Employee Housing
VVTCB - Reservations Information Services
EHU Code Amendments
6 Critical Strategies - Community Collaboration
03/07/00 TC - 7:00 P.M.
Nothing scheduled at this time.
February 15, 2000
Januarv 4, 2000, Work Session Meeting Minutes
All members of Town Council were present:
Item No. 4. Request for a transfer of Vail Valley Art Festival Council contribution from the
Vail Valley Tourism and Convention Bureau (VVTCB) to the Vail Arts Festival, Inc. Rod Slifer
moved with a second from Greg Moffet with the following condition:
1. The Vail Arts Festival Inc. provide a financial accounting of its event at the close
of the event in July of the year 2000.
The motion was made to approve the transfer from the Vail Valley Tourist and Convention
Bureau to Vail Arts Festival, Inc. A vote was taken and the motion was passed unanimously
7-0.
February 15, 2000
Januarv 18. 2000. Work Session Meeting Minutes
All members of Town Council are present:
Item No. 2. In the presentation in regard to a conceptual White Water Park to be located at the
Gore Creek Promenade, Joel Heath of the Vail Valley Tourism and Convention Bureau
presented to Council a proposed improvement for that area. The improvement would include
additional obstacles for kayakers in the area, as well as recreational opportunities for children.
Sybill Navas moved, with a second from Kevin Foley, to approve up to $5,000 from RETT to be
used toward conceptual drawings. A vote was taken and the motion passed unanimously 7-0.
Item No. 5. A discussion on the use of public right-of-way for an already completed garage
located at 285 Forest Road. A front setback variance was granted by the Planning and
Environmental Commission at the May 19, 1999, meeting for a garage to be constructed in the
front setback at 285 Forest Road. A Building Permit was then issued on July 21, 1999. An
Improvement Location Certificate was submitted by the applicant to the Community
Development Department on December 13, 1999, indicating that the garage had been built over
the property line and on to the public right-of-way. The applicant was requesting that the garage
be allowed to remain. The applicant had applied for an additional front setback variance.
However as the Town of Vail is the owner of the right of way, the Town Council is in a position
to grant permission to allow the garage to be over the property line prior to the Planning and
Environmental Commission hearing on the setback. Greg Mofett moved, with a second from
Sybill Navas to deny the use of the Town's right-of-way for the garage. A vote was taken and
the motion passed unanimously 7-0.
cc: Steve Thompson
Christine Stouder
February 23, 2000
Januarv 25, 2000, Work Session Meeting Minutes
All members of Town Council were present:
Item No. 2. Vail Valley Medical Center Snow Shoe Shuffle request for parking discounts -
The Council moved to provide free Town of Vail parking at either the Lionshead Parking
Structure or the Village Structure for participants of the Snow Shoe Shuffle to be held April 1,
2000. A motion was made by Greg Moffet with a second by Kevin Foley. A vote was taken and
the motion passed unanimously, 7-0.
cc: Chris Stouder
Mike Rose
Steve Thompson
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/.Vail Recreation
DISTRIC
8,200 it. of fun
February 10, 2000
700 S. Frontage Road East
Vail, Co 81657 Council Members
970-479-2279 Town of Vail
FAX: 970-479-2197 75 South Frontage Road
Vail, CO 81657
VAIL GOLF CLUB
1778 Vail Valley Drive
Vail. Colorado 81657
479-2260 Re: Community Facilities
Fax: 479-2355
GOLF
MAINTENANCE
1278 Vail Valley Drive Dear Council Members,
479-2262
Fax: 479-3451 I want to thank you, on behalf of the Vail Recreation District, for your
PARK
MAINTENANCE commitment to the Community Facilities process. It is the mission of
700 S. Frontage Road the VRD to make Vail a better place, by continuously upgrading our
479-22457 programs and facilities for both our residents and guests. For those of
VAIL_ TENNIS CENTER you who are new to the council, I would like to give you some
700 S. Frontage Road East background information on what the VRD has done over the past few
479-2294
Fax: 479-2281 years to relocate the gymnastic and youth centers.
JOHN A.DOBSON ARENA
321 Lionshead Circle The current addition to Dobson includes two NHL size locker rooms,
479-2271 which will be used by our AAA junior hockey team as well as visiting
Fax: 479-2267
NHL teams, a meeting room, the expansion of the current locker
VAIL YOUTH SERVICES rooms, improvements to the loading dock as well as the replacement of
395 E. Lionshead Circle
479-2292 the refrigeration system. Originally the proposal included a
Fax: 479-2835 gymnastics facility on the North side of the building. Unfortunately
VAIL NATURE CENTER the gymnastics addition was not approved, after a 13-month design
Vail Valley Drive and review period and at a cost of $50,000. From what we understood,
479-2391
part of the reasoning for the decision was that a multi-purpose facility
MARKETING at either Donovan Park or the Hubsite, would be more functional and
700 S. Frontaee Road East
479-2446 that the development of Donovan Park and the Hubsite was a higher
ADULT & YOUTH SPORTS priority. It was our intent to fund the facility by going to a general
700 S. Frontage Road East election in May of 1999.
479-2280
Fax: 479-2281
I feel that the Community Facilities process for the development of
Donovan Park has been a very thorough and public process. Working
Or visit us on the web at: together with the other team members has been both exciting and
www.vailrec.com rewarding and I appreciate the TOV's commitment and staffs efforts.
The VRD prioritized our needs after input from the Vail Tomorrow
and other public processes, in the following order: a second sheet of
ice, a gymnastics facility, a youth facility, an athletic field and a
skateboard park. We feel that these programs not only serve the needs
of our constituents but will also play a major role in accomplishing the
Vail Recreation
DISTRIC
of fun goals of Vail Tomorrow, including economic development and
g,200 f t• > building a sense of community. After carefully reviewing our
operating budget, the District can commit up to $250,000 annually
700 S. Frontage Road East towards the development of a gymnastics facility, youth center and
Vail, CO 81657 athletic field at Donovan Park. Realizing that this is not enough
970-479-2279 funding to pay for the construction of the facilities, we were again
FAX: 970-479-2197 prepared to go to an election in May 2000, to secure funding for
Donovan Park as well as the proposed recreational facilities at the
VAIL GOLF CLUB Hubsite. Acting on advice from the community facilities team, we
1778 Vail Valley Drive
Vail. Colorado 81657 decided that it is in the best interest of all stakeholders not to execute
479-3260 two elections in the same calendar year, as one might be detrimental to
Fax: 479-2355 '
the success of the other. I feel that we have acted in good faith to
GOLF benefit the greater good of the community and will continue doing so
MAINTENANCE
1278 Vail Valley Drive until the process is completed. It is our hope that the process will
479-22262 continue to address the goals set forth by Vail Tomorrow.
Fax: 479-3451
PARK It believe the Community Facilities process has created a great
MAINTENANCE
700 S. Frontage Road working relationship between VRD and the Town of Vail and has
479-2457 demonstrated to the community that governmental entities can work
VAIL TENNIS CENTER together for the enrichment of our future. I want to thank you and your
700 S. Frontage Road East staff, especially Russell Forrest and Dominic Mauriello, for your
479-2294
Fax: 479-2281 commitment to the process.
JOHN A.DOBSON ARENA
321 Lionshead Circle
479-2271 Sincerely,
Fax: 479-2267
395 .
VAIL YOUTH SERVICES
395 E. Lionshead Circle I t A
479-2292
Fax: 479-2835 Piet Pieters
VAIL NATURE CENTER Director
Vail Valley Drive Vail Recreation District
479-2291
- MARKETING
700 S. Frontage Road East
479-2446
ADULT & YOUTH SPORTS
700 S. Frontage Road East
479-2280
Fax: 479-2281
Or visit us on the web at:
www.vailrec.com
(~5 ~.r5oo
a
Donovan Community Park Facility
Public comments from February 10'x' evening meeting
The following comments were received by the attending public at the February 10`" meeting at
the Vail Town Council chambers. While most comments were general to all of the design
concepts presented, there were some specific remarks about the individual concepts.
1. GENERAL COMMENTS
1. Displaces Animal Life - Include (account for) animals.
2. Field close to road - needs seating, berming. Make sure to provide adequate space for field.
3. Need friendlier pedestrian access.
4. Develop landscaping (bus/pool) for sight/sound & smell - lessen impact.
5. Youth programs critical to keeping families in Vail. (I.e. ABC/Learning Tree, Youth Center.
6. Drop-off is critical.
7. Gymnastics on site!
8. Don't make it "safe" for kids by eliminating them from program.
9. Place ABC/LT on south side of parking.
10. Vehicular bridge on east end of site - create a one way loop through the site?
11. Don't just put pavilion - provide for family recreation! - youth!!
12. This is perfect location for kid/youth activities.
13. Is is possible to create a wildlife corridoracross the valley?
14. Don't use RETT fund for ABC/LT.
15. Condense all buildings on the site!
16. Okay to see parking - save ground! Four responses.
17. Concern over "Hidden Spaces" in parking structures, elevators- they are hard to keep safe.
18. Parking structure operational cost- has it been considered?
19. Maximize park!
20. Compare parking against parking counts at the Eagle Vail Pavilion.
21. Evaluate "More" vs "Less' - What is minimal program?
22. Provide analysis of site coverage/site preservation.
23. Lighting for parking structures - be aware of it's impact on surrounding neighborhood! Nine
responses.
24. Question "Business" uses (ABC). Appropriate on this site?
25. Try to avoid elevators/vertical circulation.
26. No school/housing.
27. Area around soccer field/? Be sure to provide room.
28. All scenarios too dense.
29. Timing??/Phasing??
30. Protection of kids from water/Gore Creek.
31. Concern over density/safety for children.
32. Very little space for ABC/LT - need adequate space.
33. Soccer fields very important -support special events - maintain this for community.
34. What is square footage of the Eagle Vail Pavilion?
35. Verify square footage of pavilion to accommodate 200 people can it be smaller?
36. What if project is only baseline program, what are design implications?
37. Can V.A. contribute to gymnastics? Trade off w/ Camp Vail?
38. Define youth center vs. teen center. What should be in Lionshead vs. here?
39. Need healthy active programs for youth, (i.e. gymnastics, youth center).
II. CONCEPT A
1. Parking is condensed - Good.
2. Least footprint is better
3. Parking structures - high operation cost. Two responses
4. Please include playground/ park.
5. Parking structure (lighting) is ugly. Five responses
6. Parking structure - not safe. Two responses
7. Don't like stairs/elevator. Two responses
8. Too Dense. Two responses
9. Bus access better.
10. Bus access not better.
11. Provide roller hockey rather than outdoor basketball
12. Traffic conflict potential sharing a traffic circle with bus traffic
III. CONCEPT B
1. Too dense. Two responses
IV. CONCEPT C
1. Consider straddling park w/ parking lot.
2. No reason to drop parking.
3. Tighten up buildings.
4. Gets program closer to creek.
5. Direct access for youth to fields- good!
6. Like no parking structure/but wish parking was more compact.
7. Contiguous connection of youth to fields- good!
8. No parking structure- good aspect of plan. Two responses
9. More aesthetically pleasing.
10. Phasing important - good aspect.
11. Good open parking.
12. Play grounds for ABC/LT- make sure to provide.
13. No elevators required- good aspect of plan