HomeMy WebLinkAbout2000-03-07 Support Documentation Town Council Work Session
' VAIL TOWN COUNCIL
WORK SESSION
TUESDAY, March 7, 2000
1:00 P.M. AT TOV C(X.,,'11CIL CHAMBERS
REVISED AGENDA
NOTE: Time of items is approximate, subject to change, and cannot be relied
upon to-determine-at what time Council will consider an item.
SPECIAL MEETING:
1. "Vail Local Marketing District Board of Directors - To discuss
Bob McLaurin organizational matters and responsibilities. (15 min.)
Pam Brandmeyer
Tom Moorhead
Steve Thompson
REGULAR TOWN COUNCIL WORK SESSION:
1. Housing Program - Review Multi-Family Projects.
Nina Timm (1:15 mins.)-.
• Mountain Bell
• South Side of Village Parking Structure
• South Side of Lionshead Parking Structure
• Timber Ridge
Update on Creekside Apartments, 2334 South Frontage
Road West.
• The Ruins
• Update on Berry Creek 5th
Further discussion of potential employee housing on the
Mountain Bell site, Lionshead Parking Structure, the Village
Parking Structure, and the Ruins site.
ACTION REQUESTED OF COUNCIL:
Provide staff with direction on which developments to
continue pursuing. As this is a work session no formal
action will be taken.
BACKGROUND RATIONALE:
On February 1St, 2000, staff provided Council with a list of
potential employee housing opportunities. Council directed
staff to bring back more information about specific housing
sites for further discussion.
2. DRB & PEC Report. (15 mins.)
Brent Wilson Report on PEC Consideration of Vail Plaza Hotel.
George Ruther
3. Continued Discussion of Capital Projects.
Bob McLaurin (1.5 hr.)
4. Request for In-Kind Services For WestFest 2000. (10 min.)
Pam Brandmeyer
BACKGROUND RATIONALE: Last year, Council initially
approved up to $37,000 in in-kind services to support
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VAIL TOWN COUNCIL
WORK SESSION
TUESDAY, March 7, 2000
1:00 P.M. AT TOV COUNCIL CHAMBERS
AGENDA
NOTE: Time of items is approximate, subject to change, and cannot be relied
upon to determine at what time Council will consider an item.
SPECIAL MEETING:
1. Vail Local Marketing District Board of Directors - To discuss
Bob McLaurin organizational matters and responsibilities. (15 min.)
Pam Brandmeyer
Tom Moorhead
Steve Thompson
REGULAR TOWN COUNCIL WORK SESSION:
1. Housing Program - Review Multi-Family Projects.
Nina Timm (1:15 mins.)
• Mountain Bell
• South Side of Village Parking Structure
• South Side of Lionshead Parking Structure
• Timber Ridge
• Update on Creekside Apartments, 2334 South Frontage
Road West.
• The Ruins
• Update on Berry Creek 5th
Further discussion of potential employee housing on the
Mountain Bell site, Lionshead Parking Structure, the Village
Parking Structure, and the Ruins site.
ACTION REQUESTED OF COUNCIL:
Provide staff with direction on which developments to
continue pursuing. As this is a work session no formal
action will be taken.
BACKGROUND RATIONALE:
On February 1St, 2000, staff provided Council with a list of
potential employee housing opportunities. Council directed
staff to bring back more information about specific housing
sites for further discussion.
2. DRB Update. (15 mins.)
Brent Wilson
3. Continued Discussion of Capital Projects.
Bob McLaurin (1.5 hr.)
4. Request for In-Kind Services For WestFest 2000. (10 min.)
Pam Brandmeyer
BACKGROUND RATIONALE: Last year, Council initially
approved up to $37,000 in in-kind services to support
WestFest over the 1999 Labor Day weekend. Additionally,
another $12,000 in in-kind was approved by Council through
a supplemental appropriation to support this event.
WestFest is again requesting in-kind support for the
upcoming Labor Day weekend in the total amount of
$51,295.00.
Police: 244 Man Hours
112 CEO Hours
132 Sworn Officers
Total Amount: $6,845
(This includes load-in through load-out, Wednesday, August
30, Tuesday, September 5, 2000.)
Fire
Department: 2 Firefighter/EMT's per day for 10 hrs.
1 man hour @ $30.00/hour;
2 FF/EMT's@ $60.00/hour
$600.00 per day x 3 days
Total Amount: $1,800
Public Works &
Transportation: Transportation wages - $6,250
Transportation mileage - $1,750
Total: $8,000
Public Works wages - $22,000
Public Works Sign and Banners - $3650
Public Works Miscellaneous - $3,000
Total: $28,650
Flooring - $6,000
Total Amount: $42,650
STAFF RECOMMENDATION: Approve the in-kind services
request as presented.
5. Information Update. (10 mins.)
6. Council Reports. (10 mins.)
7. Other. (10 mins.)
8. Adjournment. (5 :10 P.M.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BE ON TUESDAY, 3/14/00, BEGINNING AT 2:00 P.M. IN TOV COUNCIL
CHAMBERS.
THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BE ON TUESDAY, 3/21/00, BEGINNING AT 2:00 P.M. IN TOV COUNCIL
CHAMBERS.
THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING
WILL BE ON TUESDAY, 3/21/00, BEGINNING AT 7:00 P.M. IN TOV COUNCIL
CHAMBERS.
Sign language interpretation available upon request with 24-hour notification.
Please call 479-2332 voice or 479-2356 TDD for information.
FA AGENDA.NEWTC
VAIL TOWN COUNCIL
WORK SESSION
TUESDAY, March 7, 2000
1:00 P.M. AT TOV COUNCIL CHAMBERS
Special Meetina Notice
Special Meeting of the Vail Local Marketing District (VLMD) Board of Directors, The Vail
Town Council, to discuss organizational matters and responsibilities.
TOWN OF V1AIL
Pamela A. Brandmeyer
Assistant Town Manager
Memorandum
To: Town Council
From: Nina Timm
Date: March 7th, 2000
Subject: Potential housing on the Mountain Bell site, Lionshead Parking Structure
and the Village Parking Structure sites
1. Introduction
On February 1", 2000 the Town Council directed staff to evaluate the development
potential for affordable rental housing and their associated costs on the Mountain Bell
site, Lionshead and Village Parking Structures, the Ruins, as well as Timber Ridge. As
there are discussions under way with the owner of Timber Ridge, staff did not complete
cost and site analysis for Timber Ridge. Timber Ridge currently has 198 seasonal rental
units containing 597 beds. The mostly recently approved SDD has lapsed on the property.
The site analysis that staff relied on was work that had been previously completed by
Design Workshop (Lionshead and Village Parking Structures) as part of the common
ground process and Fritzlen, Pierce, & Smith (Mountain Bell) as part of the fire station
analysis. Each analysis included a number of variables on the sites. The financial
analysis completed focused on the minimum and the maximum number of beds that the
sites could potentially hold.
H. Mountain Bell
The Mountain Bell site consists of approximately 53 acres that are zoned NAPD except
where the two schools are located which is zoned GU. There are two geological hazards
that exist on the site: Medium Severity Rockfall and Moderate Hazard Debris Flow.
These, along with the steepness of the site limit the total developable acres. Also, the
ABC School and the Learning Tree lease land from the Town at $1.00 per year. The
schools own the buildings that they are located in. US West Communications owns the
land that their telephone tower sits on.
In the initial site analysis that was completed by Fritzlen, Pierce, & Smith, as part of the
fire station analysis, the footprints from the River's Edge housing project was used to get
a sense of how many beds could be fit on the site. The design of the River's Edge
buildings has proven to be very successful in meeting the needs of seasonal renters.
Using these footprints, 188 to 288 beds fit on the site, depending on whether a fire station
would be located there. With 188 beds on the site there was space for a new fire station,
as well as the two schools. With 288 beds on the site the fire station would need to be
located elsewhere, but space for the two schools remains.
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Four scenarios were evaluated for the Mountain Bell site.
1. 288 beds with $750,000 for relocating the two schools
2. 288 beds without $750,000 for relocating the two schools
3. 188 beds with $750,000 for relocating the two schools
4. 188 beds without $750,000 for relocating the two schools
The assumptions the financial analysis are based on are as follows:
? Per square foot construction cost of $108.00 (This allows for quality exterior finishes
similar to the new buildings at the Tames site at the base of Beaver Creek.)
? Architect and Engineering costs at 4% of the total cost less the value of the land
? Off-site improvements, landscaping, permits, etc. at the previously calculated rates
from 1992 with an increase of 25%
? A loan that could be obtained that required 20% equity, including the value of the
land
? Amortize for 30 years at 8% interest rate (rates assumed are not based on tax-exempt
rates)
? Lender requires 6 months of debt service to be held in an operating/replacement
reserve
? Two points would be charged for the loan
? Rent for the bedrooms would be $400/month and the studios rent for $500/month
? Tenant would pay utilities to owner (approximately $300/year per bed)
? Three percent annual rent increase
? Operating expense estimated at $1050/bed per year (based on information from other
local, similar properties)
? Estimated five percent annual expense increase
? Cash to relocate the two schools is $750,000
1. In scenario one there are a total of 288 beds in the development. This assumes that
the fire station is not located on this site. Of this number of beds, 58 are in studio
apartments and 230 are in quad units. This scenario includes $750,000 in the
financing to relocate the two schools. There is space to relocate the schools on site.
Total Development Cost Estimate $20,147,120
Estimated Per Bedroom Cost $67,607
First Year Cash Flow ($224,555)
In order to meet the debt coverage requirement the annual rent revenue would need to
increase by $507,792, or monthly rents would need to increase by $142 per bed.
Monthly Rents Required
Studio = $642 Bedroom = $542
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2. In scenario two there are a total of 288 beds in the development and no fire station.
Of this number of beds, 58 are in studio apartments and 230 are in quad units. This
scenario does not include any money to relocate the two schools. There is space on
the site to relocate the two schools.
Total Development Cost Estimate $19,320,278
Estimated Per Bedroom Cost $64,833
First Year Cash Flow ($170,484)
In order to meet the debt coverage requirement the annual rent revenue would need to
increase by $443,424, or monthly rents would need to increase by $124 per bed
Monthly Rents Required
Studio = $624 Bedroom = $524
3. In scenario three there are a total of 188 beds in the development. Of this number of
beds, 40 are in studio apartments and 148 are in quad units. With 188 beds there is
space on the site to locate the fire station here. This scenario includes $750,000 in the
financing to relocate the two schools. There is space on the site to relocate the two
schools.
Total Development Cost Estimate $13,276,784
Estimated Per Bedroom Cost $70,622
First Year Cash Flow ($202,826)
In order to meet the debt coverage requirement the annual rent revenue would need to
be increased by $374,496, or monthly rents would need to increase by $166 per bed.
Monthly Rents Required
Studio= $666 Bedroom = $566
4. In the fourth scenario there are a total of 188 beds in the development. Of this
number of beds, 40 are in studio apartments and 148 are in quad units. With 188 beds
there is space on the site to locate the fire station here. This scenario does not include
any money to relocate the two schools. There is space to relocate the schools on site.
Total Development Cost Estimate $12,573,230
Estimated Per Bedroom Cost $66,879
First Year Cash Flow ($154,084)
In order to meet the debt coverage requirements the annual rent revenue would need to
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be increased by $318,096, or monthly rents would need to increase by $141 per bed.
Monthly Rents Required
Studio = $641 Bedroom = $541
If the $750,000 expense for relocating the two schools were financed separately, the
annual debt service on the full $750,000 would be $65,600. A simple equation suggests
that rents only need to increase approximately $25 per month per bed to pay the school
relocation expense of $750,000. This means that of the increased costs to meet the debt .
coverage ratio only a small portion is attributed to the school relocation expense. Most of
the cost is in balancing the high construction cost against targeted rental rates.
The more units that are produced on the site the better the overall cash flow with lower
rents. This is evidenced by the decrease in the amount of rent for scenario two where the
additional rent needed to cash flow and meet the debt coverage requirement is $124 per
month per bed.
M. Lionshead Parking Structure
The Lionshead Master Plan identifies the south side of the Lionshead Parking Structure
for housing and additional retail space. Housing is a component of the planning for
community facilities on the hub site. Further discussions on the housing and retail
component at the Lionshead Structure were postponed pending resolution of the "Hub
Site" plan.
The work that was completed by Design Workshop shows 11,600 square feet of new
retail space at the ground level along the length of the parking structure. The building
that currently houses Subway, the VRD Teen Center, and Colorado West would be taken
down to create the new space. 36 new seasonal rental units would be located on top of
the retail space. This would provide 144 new, seasonal, rental beds. The new building as
planned would be approximately 50 feet tall.
The assumptions for the financial analysis are as follows:
? There would not be any land cost associated with the development
? A loan could be obtained with 20% equity for the project
? It would have a 30 year amortization schedule with 8% interest rate
? Per square foot construction costs of approximately $177 for the retail space
? Commercial leased space was computed at $65/square foot (Village) and $50/
square foot (Lionshead) and assumed to be triple net (NNN)
? Expenses for the commercial space were estimated to be approximately 20% of
income
? Vacancy rates were estimated to be 5%
? Per square foot construction costs of approximately $180 for the residential space
? Property taxes are assumed as part of the expenses
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? The balance of the assumptions are the same as for the Mountain Bell Site
? It was assumed that there would be separate financing for the two uses
Lionshead Scenario includes:
11,600 Square Feet of Commercial Space 144 Seasonal Rental Beds
Total Construction Cost: $9,791,941
Commercial Construction Cost: $2,361,180
Residential Construction Cost: $7,430,761
Commercial Space
Basis Assumption Year One
Income 11,600 $50/sq ft $580,000
Vacancy 5% ($29,000)
Net Rental Income $551,000
Operating Expense 20% ($110,200)
Net Operating Income $440,800
Debt Service $13,860/month ($166,325)
Net Income $274,475
Income / Square Foot $23.66
Residential Units
Basis Assumption Year One Basis Assumption Year One
Income 144 $400/bed $691,200 144 $500/bed $864,000
Vacancy 5% ($34,560) 5% ($43,200)
Net Rental Income $656,640 $820,800
Operating Expenses $1050/bed ($151,200) $1050/bed ($151,200)
Net Operating Income $505,440 $669,600
Debt Service $43,619/month ($523,433) $43,619/month ($523,433)
Net Income ($17,993) $146,167
Debt Coverage Ratio 1.2 $628,120 1.2 $628,120
Short/Over Debt Coverage Requirement ($122,680) $41,480
At a monthly rental rate of $471 per bedroom the residential units break even on the
assumed debt coverage requirement of 1.2.
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IV. Village Parking Structure
Two options have been looked at for creating housing and additional retail square footage
at the Village Parking Structure. Both options create approximately 4500 square feet of
retail space. One scenario creates 112 new seasonal beds, in order to create this many
beds the southeast upper deck of the parking structure would be covered with housing.
The other option, which does not impact parking spaces, creates 40 new seasonal housing
beds.
For the financial analysis all of the assumptions are the same as the Lionshead parking
structure except that the retail rental rate was assumed to be $65/ square foot.
Scenario One
Commercial Space 4500 Square Feet
Seasonal Rental Beds 112
Total Construction Cost $5,982,545
Commercial Construction Cost $836,325
Residential Construction Cost $5,315,632
Commercial Space
Basis Assumption Year One
Income 4,500 $65/sq ft $292,500
Vacancy 5% ($14,625) '
Net Rental Income $277,875
Operating Expenses 20% ($55,575)
Net Operating Income $222,300
Debt Service $4,909/month ($58,912)
Net Income $163,388
Income / Square Foot $23.66
Residential Units
Basis Assumption Year One Basis Assumption Year One
Income 112 $400/bed $537,600 112 $500/bed $864,000
Vacancy 5% ($26,880) 5% ($43,200)
Net Rental Income $510,720 $820,800
Operating Expenses $1050/bed ($117,600) $10501bed ($117,600)
Net Operating Income $393,120 $703,200
Debt Service $36,118/month $421,419 $36,118/month $421,419
Net Income ($28,299) $281,781
Debt Coverage Ratio 1.2 $505,703 1.2 $505,703
Short/Over Debt Coverage Requirement ($112,583) $197,497
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At a monthly rental rate of $484 per bedroom the residential units break even on the
assumed debt coverage requirement of 1.2.
Scenario Two
Commercial Space 4500 Square Feet
Seasonal Rental Beds 40
Total Construction Cost $2,224,120
Commercial Construction Cost $836,325
Residential Construction Cost $1,898,440
Commercial Space
Basis Assumption Year One
Income 4,500 $65/sq ft $292,500
Vacancy 5% ($14,625)
Net Rental Income $277,875
Operating Expenses 20% ($55,575)
Net Operating Income $222,300
Debt Service $4,909/month ($58,912)
Net Income $163,388
Income / Square Foot $23.66
Residential Units
Basis Assumption Year One Basis Assumption Year One
Income 40 $400/bed $192,000 40 $500/bed $240,000
Vacancy 5% ($9,600) 5% ($12,000)
Net Rental Income $182,400 $228,000
Operating Expenses $1050/bed $42,000 $1050/bed $42,000
Net Operating Income $140,400 $186,000
Debt Service $13,056/month ($156,670) $13,056/month ($156,670)
Net Income ($16,270) $29,330
Debt Coverage Ratio 1.2 $188,004 1.2 $188,004
Short/Over Debt Coverage Requirement ($47,604) $2,004
At a monthly rental rate of $499 per bedroom the residential units break even on the
assumed debt coverage requirement of 1.2.
One expense that has been omitted from these numbers, but was discussed in the past is
parking for the residential units. Previous discussions included off-site parking with a
shuttle running between the housing units and the parking or providing parking passes to
tenants for a nominal monthly fee.
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For all of the Parking Structure scenarios an increase in the residential rents would pay
for the cost of operating the residential portion of the development. To not increase
monthly rental rates it may be possible to cross collateralize the two components (pledge
cash flow from the commercial component to underwrite the loss in the residential
component in order to keep the rents at $400/month.)
V. The Ruins
Staff has contacted a local appraisal company to do an appraisal of the "Ruins" site.
Pending this appraisal it is difficult to do in depth financial analysis.
Most recently, 15 accommodation units, 11 fractional fee units, and 21 employee housing
units have been approved on the site. This approval has lapsed, but provides some idea
of the building potential. The total structure was 41,195 square feet with 7,054 square
feet of common area. In the plan that was approved, 10,731 square feet was dedicated to
employee housing units. This would have allowed 21 employee housing units of 511
square feet each. Using this benchmark as well as the construction cost estimate of
$180/sq ft to construct employee housing at the Lionshead and Village Parking Structures
creates the following scenario:
Total Residential Square Footage Approved 34,141
Number of 511 sq ft employee housing units 67
$180/sq ft construction cost estimate $6,145,380
Cost per unit $91,722
V1. Conclusion
If Council were to decide to locate seasonal rental units on the Mountain Bell site, it
appears from preliminary analysis that the housing could "afford" to provide $750,000 to
help relocate the two schools on site or at another site. The more units that are created
the more feasible it is to generate the additional money needed to help relocate the
schools. The cost estimates used provide the money necessary to create an aesthetically
pleasing building, similar in exterior finishes to the new employee housing units located
at the base of Beaver Creek. Also factored in is a management fee so that the units would
be constantly maintained.
The Lionshead Parking Structure scenario locates employee housing in a space that
already has development on it. While creating the largest number of seasonal housing
beds it also creates new retail space. This mix may work well in conjunction with
proposed development at the "Hub Site." There may also be some construction cost
savings as well as a shorter period of time of neighborhood disturbance if it were possible
to coordinate this with construction of the community facilities.
The two Village Parking Structure scenarios create new seasonal rental beds in an ideal
location for employees. The most financially sound proposition impacts the number of
parking spaces on the upper deck of the structure and changes the height of the parking
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structure on the southeast corner. Both scenarios would provide for 4500 square feet of
new retail space in the Town of Vail that could generate additional sales tax revenue.
All three sites offer potential new seasonal housing units. Each site has its advantages as
well as its drawbacks. The Eagle County Housing Needs Assessment states that
employee-housing needs to created throughout Eagle County, but that there needs to be a
base of seasonal rental beds within the Town of Vail.
VII. Other Seasonal Housing Opportunities
Other housing projects that have been considered which staff could further investigate
include:
• Holy Cross/ Vail Resorts Service Yard
• Old Town Shops
• West Vail Lodge (An application has been submitted to convert the
accommodation units with the development to deed restricted housing units)
• The Ruins
• Creekside Apartments
• Berry Creek 5t'
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DESIGN REVIEW BOARD AGENDA
Wednesday, March 1, 2000
3:00 P.M.
MEETING RESULTS
PROJECT ORIENTATION / LUNCH - Community Development Department 11:30 am
MEMBERS PRESENT MEMBERS ABSENT
Clark Brittain
Bill Pierce
Hans Woldrich
Melissa Greenauer
Doug Cahill (PEC)
SITE VISITS 1:30 pm
1. Darby Vail 11- 3847 Lupine Drive
2. Myhren - 760 Potato Patch
3. GLOB -1000 S. Frontage Rd. West
4. lllig - 706 West Forest Rd.
6. VAC - 352 E. Meadow Drive
Driver: Allison
PUBLIC HEARING - TOWN COUNCIL CHAMBERS 3:00 pm
1. Gillette residence - Final review of a new single family residence. Ann
2780 Kinnickinnick #11/ Lot 11, Innsbruck Meadows.
Applicant: Brian Gillette
MOTION: Bill Pierce SECOND:Melissa Greenauer VOTE: 5-0
1. That the lighting on the property shall comply with the Town Code.
2. That utility meters shall be enclosed or screened from public view.
3. That a revocable right-of-way permit shall be obtained prior to building permit
Due to improvements including the proposed landscaping and sprinkler
System upon existing easements.
4. That the materials, construction details, and colors shall match the other buildings
In the Innsbruck Meadows development utilizing approved color scheme #3.
5. That the chimney shall be battered to the same degree as others in the
Innsbruck Meadows development.
2. Banner/Volbracht residence - Final review of addition and exterior modifications. Brent
2930 Booth Creek Drive/Lot 1, Block 3, Vail Village 11th Filing.
Applicant: John Perkins
MOTION: Hans Woldrich SECOND: Doug Cahill VOTE: 4-1 (Pierce opposed)
APPROVED WITH 5 CONDITIONS:
TO WNOF YAIL~
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1. The deck stairs at the south elevation will be placed at alternating angles in order
to break up the "mirror image" appearance.
2. The windows on the north elevation will be mulled into one contiguous unit.
3. The roof shingle color will be 'Weathered wood."
4. Please provide spot elevations for the proposed new parking areas on the site plan.
5. Please show the limits of disturbance fence and erosion control extended_ all the
way around the site.
3. Illig residence - Conceptual review of extended entry and trash enclosure. Allison
706 W. Forest Road/Lot 9, Block 1, Vail Village 61h Filing.
Applicant: Cliff Illig, represented by Beth Levine
CONCEPTUAL - NO VOTE
4. Vail Chapel - Final review of revised parking, landscaping and building Dominic
improvements.
19 Vail Road/Portion of Tract J, Block 7, Vail Village 1 sc
Applicant: Vail Interfaith Chapel
MOTION: Bill Pierce SECOND: Doug Cahill VOTE: 5-0
1. That the parking lot issues be worked out with staff.
2. That the two windows on the new angled wall and the window on the elevator shaft be
changed to match the main chapel building.
5. Mckibben/Walker residence - Final review of a residential remodel. Brent
5095 Main Gore Drive/Lot 2B, Vail Meadows #1.
Applicant: The McKibben family, represented by RKD
TABLED UNTIL MARCH 15, 2000
6. Darby Vail II - Final review of Primary/Secondary residence. Allison
3847 Lupine Drive / Lot 7, Block 1, Bighorn is'.
Applicant: Jim Loftus et.al., represented by The Mulhern Group Ltd.
MOTION: Bill Pierce SECOND: Melissa Greenauer VOTE: 5-0
APPROVED WITH 3 CONDITIONS:
1. A permit from the Army Corps of Engineers must be submitted at building permit
2. A mitigation plan for the large trees at the northwest corner of the lot must be submitted at
building permit.
3. Approximately 50 sq. ft. of GRFA must be removed.
7. Myhren residence - DRB determination of staff interpretation of dormer Allison
additions with regard to interior conversions.
760 Potato Patch/Lot 5, Block 1, Vail Potato Patch Filing 1.
Applicant: Bill Joseph
MOTION: Bill Pierce SECOND: Melissa GreenauerVOTE: 5-0
DENIED -STAFF INTERPRETATION UPHELD
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8. Antlers - Final review of exterior building materials. George
680 W. Lionshead PI./ Lot 3, Block 1, Vail Lionshead 4th Filing.
Applicant: Antlers Condominium Association, represented by Robert LeVine
MOTION: SECOND: VOTE:
TABLED UNTIL MARCH 15, 2000
9. Vail Athletic Club - Conceptual review for redevelopment. George
352 East Meadow Drive/A part of Tract 3, Vail Village 1s' Filing.
Applicant: VML, L.L.C., represented by Tom Braun
TABLED UNTIL MARCH 15, 2000
10. Glen Lyon Office Building - Proposed major amendment to Special Development District #4 George
1000 S. Frontage Road West, (Cascade Village)/ Lot 54, Block K, Glen Lyon Subdivision.
Applicant: Dundee Realty, represented by Segerberg Mayhew Architects
TABLED UNTIL MARCH 15, 2000
11. Vail Plaza Hotel - Final review. George
100 East Meadow Drive/Lots M, N, & 0, Block 5-D, Vail Village First Filing.
Applicant: Waldir Prado, Daymer Corporation
TABLED UNTIL MARCH 15, 2000
Staff ADorovals
Deevy residence - Addition and remodel. Ann
736 Forest Road/Lot 11, Block 1, Vail Village 6th Filing.
Applicant: Brian and Caryn Deevy
Gillette residence -Addition and window modifications. Allison
1315 Spraddle Creek Road/Lot 12, Spraddle Creek Estates.
Applicant: George Gillette
Austria Haus - Underground parking garage ventilation. Ann
242 E. Meadow Creek Drive/Part of Tract C, Block 5D, Vail Village 1St Filing.
Applicant: Sonnenalp Resort
Jordon residence - Addition and exterior renovations. Ann
483 Beaver Dam Road/Lot 1, Block 2, Vail Village 6th Filing.
Applicant: John Jordon
Staff Denials
Fleming residence - New deck. Ann
5032A Snowshoe Lane/Lot 22, Vail Meadows Filing #1.
Applicant: Joe and Barbara Fleming
The applications and information about the proposals are available for public inspection during regular office
hours in the project planner's office, located at the Town of Vail Community Development Department, 75
South Frontage Road. Please call 479-2138 for information.
Sign language interpretation available upon request with 24 hour notification. Please call 479-
2356,Telephone for the Hearing Impaired, for information.
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Memorandum
TO: Vail Town Council
FROM: Bob McLaurin
RE: Capital Projects Update
DATE: March 3, 2000
As indicated on the agenda we have set aside ninety minutes to discuss the Capital Project
program. I have also included in the packet a revised RETT budget. We have included
$200,000 for the White Water Park. Please note that we have left the funding for Donovan Park
without financing any part of the project. I realize there were several Council members who
expressed concern with this, but I did not believe the majority of the Council spoke on the
matter. Therefore, if you wish to modify the amounts and or schedule funding for Donovan Park
improvements, I would appreciate a motion and a formal vote.
The Capital Projects budget is essentially the same document which you received last week.
Please note we included $50,000 for transportation studies. The purpose of these funds will be to
update the parking portion of the transportation plan, which was prepared and adopted in the
early 1990's. As we explore new parking strategies/rates this document will be necessary to
provide the documentation backup needed to address this issue, particularly with FHWA
(Federal Highway Administration) and CDOT (Colorado Department of Transportation).
I have also attached a copy of the Council's Infrastructure Critical Strategies. Please note the
only action items are policy related. Once you have finalized the Capital Projects list, we will
append each of the major projects to this document. Please let me know if you have questions or
need additional information.
d
i
Proposed Amendments to the 2000 and 2001 RETT Budget
Increase
(Decrease)
2000 or 2001
Budget
Roll Forward 1999 Project within Original Scope
Manor Vail Bridge 48,198 To finish project
Ford Park Playground Improvement 151,249 To finish project
Ford Park Championship Repairs 6,100 Sodding of Alpine Garden access road
Stephen's Park 50,000 Stream Stabilization
Irrigation Control 27,000 Complete automation and upgrade
Trail Development Signs 70,000 Wavflndlne for parks and tralls
Ratsos Ranch Bike Path Repairs & Realignment 150,000 Complete project
Roll Forward 1999 Project with Additional Cost Additional
Cost
Buffehr Creek Park Expansion 308,218 $161,782
Ellefson Park Development 601,000 $335,870
New 2000 Project
White Water Park 205,000 Water Dark in Gore Creek
Booth Creek Parking Lot 35,000
2000 or 2001 Budgeted Projects Moved to Another Year,
Deleted or Modified
North Frontage Road - Bike Lane ( Red Sandstone
Elementary to Interchange) (500,000) Moved to 2002
Lionshead Nature Trail (175,000) Moved to 2003
Pine Bettie Control 10,000 Add $5000 to each year
Butell Land Acquisition (400,000) Moved to 2003
Katsos Ranch Bike Path Realignment (145,000) Move portion to 2002
South Traill (50,000) Deleted; cost in 2002-2004, $300,000
Nature Center Bridge Repair 190,000 Replace bridee
Ford Park Interior Rec Path (295,000)
Tree Planting (10,000) Reduced amount, used balance to pay for pine beetle
control
Donovan Park - Master Planning (25,940) Adjust for splitting costs with VRD versus getting
reimbursed bV VRD. Revenue Reduced by $10&
Donovan Park - Middle Bench (250,000) Deleted, due to budget on lower Donovan Park
Donovan Park - Lower Bench 9,000,000 Complete development
Total Amendment to 2000 & 2001 Budget 9,000,825
Impact on 2000 Budget 1,200,825
Impact on 2001 Budget 7,800,000
9,000,825
Rotlforward means a project funded in a previous year was not completed so the unexpended funds are "Rolled Forward"
for completion of project into the next calendar year. Appropriations lapse at year end
10RC IPB. W K4 1 03/03/2000
Real Estate Transfer Tax Fund
Five Year Summary of Revenue and Expenditures
Revised
2000 2001 2002 2003 2004 ProiectInformation
Revenue
Real Estate Transfer Tax 2,900,000 2,900,000 2,900,000 2,900,000 2,900,000
Golf Course Lease 109,582 113,417 117,387 121,496 125,748
Lottery Revenue 25,000 25,000 25,000 25,000 25,000
Project Reimbursement
Land Exchange Proceeds 2,135,000 265,000
Interest Income & Other 200,000 40,000 40,000 40,000 40,000
Recreation Amenitv Fee 130,000 130,000 130,000 130,000 130,000
Total Revenue 5,499,582 3,208,417 3,477,387 3,216,496 3,220,748
l0RCIPB. WK4 2 03/03/2000
Real Estate Transfer Tax Fund
Five Year Summary of Revenue and Expenditures
Revised
2000 2001 2002 2003 2004 Protect Information
Expenditures
Annual Maintenance
Rec Path Capital Maintenance 115,000 120,000 125,000 130,000 135,200 Capital maintenance of the town's rec path system
Tree Planting & Pine Beetle Control 10,000 10,000 10,000 10,000 10,000 Provide additional trees to Vail's public areas
Park, Path & Landscape Maintenance 596,179 620,026 644,827 670,620 697,445 Ongoing path, park and open space maintenance
Subtotal Maintenance 721,179 750,026 779,827 810,620 842,645
Recreation Path/Trail Development
North Trail 100,000 Construction of trail from Red Sandstone Creek to Middle Creek
Trailhead Development/ Signs 70,000 Create improved way fording to parks and trailheads
N. Frontage Rd. ( School to Interchange) 525,000 Create a separated path from the pedestrian overpass to the north side of the main
interchange
N. Frontage Rd. ( Timberidge to Brandess) 450,000 Reconstruct the existing at-grade path as a separated path from Timberidge to the
Brandess Building
Katsos Ranch Bike Path Realignment 95,000 160,000 Repair the path where shallow flooding occurs each year
Lionshead Nature Trail 175,000 Construct the trail as part of the Lionshead and Open Lands Master Plans
Vail Valley Drive Bike Lane 950,000 The bike path portion of the Vail Valley Drive street reconstruction project
Booth Creek Trailhead Parking 35,000
Frontage Road Bike Trail 1,000,000 500,000 Construct widened 6' shoulders along all frontage roads; first priority is Blue Cow
Chute to East Vail
Subtotal Pathways 300,000 0 2,635,000 625,000 500,000
l ORCIPB. WK4 3 03/03/2000
Real Estate Transfer Tax Fund
ti Five Year Summary of Revenue and Expenditures
Revised
2000 2001 2002 2003 2004 Prolect Information
Park Capital Maintenance
Irrigation Control 47,000 Last year of automating the town's irrigation system
Bighorn Park - Safety Imp 60,000 Bring the playground and park up to current playground safety standards
Red Sandstone Park -Safety Imp 60,000 Bring the playground and park up to current playground safety standards
Stephen's Park 50,000 Stream stabilization project
Booth Creek Park - Safety Imp 75,000 Bring the playground and park up to current playground safety standards
Ford Park Projects
Interior Rec Path 30,000 Connect the parking lot with the lower bench around the Alpine Garden and athletic
fields
Manor Vail Bridge 48,198 Finish bridge project started in 1999
Championship Repairs 6,100 Sodding of Alpine Garden access road
Parking Lot 1,100,000 Develop the parking lot and entrance to the park
Frontage Road 1,160,000 Improvements to the entire frontage of Ford Park required with the new entry and
parking lot redesign
East Access Roads 500,000 Construction of the east access road to allow loading and delivery to occur away from
park development
Central Trash 105,000 Consolidation of a central trash dumpster location for all the park users
Soccer Field Stairs 70,000 Construction of a stairway from Vail Valley Drive to the Nature Center Bridge
Nature Center Bridge Repair 230,000 The bridge may need to be replaced rather than repaired. Repair cost is $40,000.
Replacement cost is 230,000.
Subtotal Capital Maintenance 471,298 75,000 665,000 1,170,000 1,160,000
IORCIPB. WK4 4 03/03/2000
Real Estate Transfer Tax Fund
t Five Year Summary of Revenue and Expenditures
Revised
2000 2001 2002 2003 2004 Protect Information
Expenditures (continued)
Park Development
Buffehr Cr Park Expansion 308,218 Complete construction of the Buffehr Creek Park with tot lot and possible rest room
and natural area
Donovan Park - Master Planning 144,060 Master planning for the Donavan Park facility (to be determined)
Ford Park Playground Improvements 151,249 Finish project started in 1999
Donovan Park - Lower Bench 1,000,000 Construction of a portion of park and access to park
Donovan Park - Community Facility 9,000,000 Construct community facility and necessary improvements
White Water Park 205,000 As approved by Town Council 2/29
Ellefson Park Development 601,000 Complete park at Arosa Garmisch
Donovan Park - Middle Bench Deleted Complete improvements which are more neighborhood related that don't fit on the
lower bench
Lionshead Park 400,000 Construction of a park to replace the Lionshead Park and meet the needs of the
Lionshead Master Plan
Tract A - West 250,000 Park construction per the Open Lands Master Plan to meet the needs of the
community
Subtotal Park Development 2,409,527 9,000,000 250,000 0 400,000
Open Lands
Butell 400,000 Land identified in the Open Lands Plan for acquisition to preserve open space located
at the end of Willow Way
Snowberry 135,000 Land identified in the Open Lands Plan for acquisition to preserve open space located
at the end of Snowberry Drive
Subtotal Open Lands 0 0 0 535,000 0
Project Management 50,000 50,000 50,000 50,000 50,000 Funds a landscape architect/project manager to complete the projects
Debt Service
1TotalProiects 3,952,004 9,875,026 4.379.827 3,190,620 2,952,645
Revenue Over (Under) Expenditures 1,547,578 (6,666,609) (902,440) 25,875 268,103
Beginning Fund Balance 4,761,756 6,309,334 (357,275) (1,259,715) (1,233,840)
PEndine Fund Balance 6,309,334 (357,275) (1,259,715) (1,233,840) (965,737)
Note: Financing a portion of the Donovan Park improvements would prevent a deficit in fund balance in 2001-2004
l0RCIPB. WK4 5 03/03/2000
Proposed Amendments to the 2000 Capital Project Fund Budget
Increase
(Decrease)
in 2000
Budget
Rollforward Projects with Original Scope
Vail Fire Station 123,835 Finish siting and conceptual design
Computer Software Upgrade -Permits & Finance 80,252 Finish project from 1998
West Vail & Main Vail Interchange 46,000 Way finding signs at these locations
Hubsite Master Plan 80,420 Finish master plan in 2000
Bus Shelter Replacement 6,000 2 shelters / year
Lionshead Master Plan 65,000 Finish master plan in 2000
ADA Compliance 10,000 Finish projects in Library or Community Development
1999 Projects that need Additional Money
Library Downstairs Employee Housing 15,000 Enhancements / air exchange
1999 Project Savings Needed for Other Projects New Projects Proposed
Repower Buses 29,150 Grant matching funds
Loading & Delivery and Parking Study 77,000 Fund the transportation study
Capital Street Maintenance, Drainage Imp, &
Lionsridge Street improvements 495,000 Street Projects: Lupine Dr., Vail Road, Westhaven Dr.
Reduce 2000 Project Budgets
Sweeper (25,000) Cost Savings
Increase 2000 Project Budgets
Way Finding Improvements 250,000 Move $250,000 from 2001 per Town Council
Lionshead improvements 40,000 For TIF technical support and study
Proposed Addition to 2000 Capital Projects Budget 1,292,657
Cp100amd Page 6 3/3/00
Capital Projects Fund
Five Year Summary of Revenue and Expenditures
Revised
2000 2001 2002 2003 2004 Prolect Information
Revenue
Sales Tax 6,751,000 6,987,285 7,231,840 7,484,954 7,746,928 In 2000 allocates $250k to GF. Growth at 3.5%. Sales tax split between GF and CPF is 57 % and
43% respectively a change from 55.5% and 44.5%
Lease Revenue 55,000 60,000 60,000 60,000 60,000 Lease revenue from City Market
CDOT Reimbursement 1,000,000 Reimbursement for the roundabout construction
Fire Station Lease Proceeds 5,000,000 Lease purchase the new fire station
Project Reimbursement 66,249
Transfer from Parking Structure Fund 875,457 875,098 876,729 876,469 875,752 Parking structures debt service on bonds
Interest Income & Other 100,000 100,000 100,000 100,000 100,000
Total Revenue 12,847,706 8,022,383 9,268,569 8,521,423 8,782,680
10CIP9B. WK4 7 03/03/2000
Capital Projects Fund
Five Year Summary of Revenue and Expenditures
Revised
2000 2001 2002 2003 2004 Prolect Information
Expenditures
Equipment Purchases
Fire Truck Replacement 550,000 Replace trucks at the end of their useful lives
Fire Truck Addition 190,000 190,000 Additional truck for third company
Document Imaging 200,000 Estimate to provide imaging hardware and software town wide
Sweeper for Village 25,000 "Walk behind" sweeper and trash vacuum
Snow Plow 125,000 Snow plow and sander for frontage road maintenance, only required if we take over maintenance of
frontage roads
Street Sweeper 125,000 Sweeper to enhance service and reliability
Technology Upgrade 80,252 50,000 50,000 50,000 50,000 Allocate a portion of capital projects fund to keep up with technology
Repower Buses 29,150 152,000 160,000 Replace transmissions and engines to extend useful life
Replace Buses 2,020,000 1,381,000 1,480,000 1,170,000 Replace buses at end ofuseful lives
800 MHz radio system 152,372 152,372 152,372 152,372 Principal and interest payments to lease purchase radios in 1998
PBX System & OS Upgrade 250,000
Subtotal Equipment Purchases 1,176,774 2,962,372 1,735,372 1,842,372 1,220,000
Capital Maintenance °
Bus Shelter Replacement 26,000 20,000 10,000 10,000 10,000 Replace 1 old shelter each year and add a new one every other year
Street Furniture Replacement 75,000 10,000 10,000 10,000 21,000 Newspaper boxes in 2000 and replace, add street furniture
Capital Street Maintenance 200,000 1,150,000 975,000 725,000 740,000 Preventive maintenance, patching, overlays and seal coats
Subtotal Capital Maintenance 301,000 1,180,000 995,000 745,000 771,000
I OC1P9B. WK4 8 03/03/2000
Capital Projects Fund
Five Year Summary of Revenue and Expenditures
Revised
2000 2001 2002 2003 2004 Prolect Information
Street Reconstruction
Lupine Dr., Vail Rd, Westhaven Dr 495,000
Vail Valley Drive 75,000 100,000 2,600,000 W Drive Golden Peak to Sunburst,and Mill Creek Circle, with bike lane
West Half of East Vail 200,000 2,300,000 Bridge Rd, Columbine Dr, Spruce Way, Spruce Dr, Meadow Dr, Juniper Ln
Subtotal Street Reconstruction 570,000 100,000 2,800,000 2,300,000 0
Buildings & Improvements
Library Building Remodel 225,000 Remodel of the old community room and VRD space - adds maintenance
Library Downstairs Employee Housing 15,000 To improve ventilation and facilities, will only be done if sapce is available for housing
Medians in Frontage Road 500,000
From roundabout to Blue Cow chute, includes signing, lighting and landscaping - adds maintenence
Community Room at Vail Commons 250,000 A community room in the Bright Horizons space - adds maintenance
Overlay Municipal Bldg. Parking Lot 50,000 Improve parking lot to acceptable standard
Way Finding Improvements 546,000 Includes signs in town, on 1-70, and in parking structures - adds maintenance
Town Shop Imp - Storage Project 750,000 Replace the storage at old town shops
Town Shop Imp - Retaining Wall 2,100,000 Construction of back retaining wall to create space for expansion
Town Shop Imp - Streets building 1,725,000 Construction of new streets dept. building
Community Facility - Hub Site 196,420 To design the facility at the Hub site. VRD to share in $66,249 of the cost.
Vail Fire Station 5,123,835 Estimated cost to build new fire station - adds maintenance
Vail Fire Station - Debt Service 211,000 420,000 420,000 420,000 420,000 Debt service on new fire station
Subtotal Buildings / Improvements 6,617,255 920,000 1,170,000 2,520,000 2,145,000
1 OCIP9B. WK4 9 03/03/2000
i
Capital Projects Fund
Five Year Summary of Revenue and Expenditures
Revised
2000 2001 2002 2003 2004 Prolect Information
Streetscape Projects
West Meadow Drive 100,000 2,000,000 Construct streetscape plan, drainage lighting public art and landscaping - adds maintenance from
Library to Fire Station
Subtotal Streetscape Projects 100,000 2,000,000 0 0 0
Property Acquisition
Property Acquisition None budgeted at this time
Other Improvements
ADA Compliance 20,000 10,000 10,000 10,000 10,000 Allocate money for unspecified projects
Lionshead Master Plan 355,000 Design costs to implement Town improvements
Transportation Studies 77,000 Finish loading & delivery study / people movers and parking.
Frontage Road Imp. Mtn Bell Site 400,000 Frontage improvement to mountain bell site dependent on employee housing project
Street Light Improvement Program 75,000 75,000 75,000 75,000 75,000 Add new street lights and refurbish residential lighting program
Drainage Improvements 100,000 100,000 100,000 100,000 80,000 Continue implementation of drainage master plan
I Net Connection 15,000 Contract with TCI to provide fiber optic cable to town buildings
Subtotal Other Improvements 642,000 585,000 185,000 185,000 165,000
Total before Transfers _ 9,4079029 7,747,372 6,885,372 7,592,372 4,301,000
IOCIP9B.WK4 10 03/03/2000
Capital Projects Fund
Five Year Summary of Revenue and Expenditures
Revised
2000 2001 2002 2003 2004 Pro~ect Information
Transfer to Parking Fund- Deficit 726,000 657,000 676,000 737,000 858,000 To fund the deficit in the Parking Fund
Transfer to Housing Fund 0 500,000 400,000 300,000 300,000 To fund unspecified housing projects
Transfer for Debt Service 2,239,265 2,238,909 2,243,991 2,242,229 2,239,605 To fund debt service on all Town bonds
Total Expenditures 12,372,294 11,143,281 10,205,363 10,871,601 7,698,605
Revenue Over (Under) Expenditures 475,412 (3,120,898) (936,794) (2,350,178) 1,084,075
Beginnin& Fund Balance 7,691,892 8,167,304 5,046,406 4,109,612 1,759,434
JEndine Fund Balance 8,167,304 5,046,406 4,109,612 1,759,434 2,843,509
I OCIP9B.WK4 11 03/03/2000
INFRASTRUCTURE
CRITICAL STRATEGY
PROVIDE FOR THE CONSTRUCTION AND MAINTENANCE OF PUBLIC INFRASTRUCTURE NECESSARY TO MAINTAIN AND ENHANCE THE QUALITY
OF LIFE FOR RESIDENTS AND ENHANCE THE QUALITY OF THE EXPERIENCE FOR OUR GUESTS.
Obiectives
Prepare a balanced five-year Capital Projects budget that prioritizes and funds TOV capital needs.
Keep pedestrian areas clean and swept.
Reduce the noise Impacts associated with Interstate 70.
Identify and fund capital maintenance necessary to maintain existing infrastructure.
2000 Actions Resoonsibilitv Schedule Budaet ImoactfFundina_
? Program Lionshead Public improvements parking) McLaurin, Council, Hall 06100 $250,000
? Decide on number, and locate of fire station(s) Council, Manager, Fire Chief 06100 NA
? Identify and prioritize streetscape projects Council 06100 NA
? Identify uses for lower Donovan Park. Council 04100 $250,000
? Decide on course of action for addressing Village loading and delivery Council 06100
Infrastructure (0310310)
To: The Vail Town Council
From: Greg Hall
Suzanne Silverthorn
Date: March 3, 2000
Subject: Town of Vail Wayfinding
Attached is the new revised cost estimate and budget based on the bids we received for the work.
In addition, enclosed is the cost proposal reviewed on January 18`x' for the wayfinding
improvements. The original estimate included contingency in each estimated item. Now that we
have opened the bids we have made the budget, yet we have no contingency to implement the
project. We are asking that the project be approved in its entirety as the low bidder is giving a
5 % discount if the award is made by March 7th. We will award the project but will hold those
pieces we are still refining, to be awarded in phases.
The increase in the budget is made up of two components; the portion that was originally
estimated for RETT is actually $22,000 more than anticipated. This shift of funds from RETT to
capital should show a $ 22,000 savings there.
However, we have included an additional $10,000 for the regulatory sign amount based on the
cost of the similar Skier Drop off signs which were bid. In addition we have included $10,000 in
contingency to insure we have costs for electrical hook ups, meeting any additional concerns of
CDOT, adding any signs once we get them up and realize we missed something, and to make any
changes.
We are still refining these numbers and there may be minor modifications, we would present any
of these on Tuesday. We look forward to reviewing the budgets during our capital budget
discussions prior to awarding the contract.
Revised Wayfinding Budgets and Cost Estimates
Costs
Poblocki and Sons (Low bidder of two bidders) $ 400,726
Regulatory signs est. $ 60,000
Cost of Posts by TOV est $ 75,000
Cost of Masonry est. $ 45,000
Corbin Design Fee $ 55,000
Contingency $ 10,000
Grand Total $ 645,726
Budget/ Funds Available
TOV Capital Budget $ 500,000
Vail Resorts 2000 Commitment $ 37,500
TOV General Fund $ 10,000
RETT Original Estimate $ 48,000
Commitments by others 2001 $ 22,500
TOV General Fund 2001 $ 6,000
Grand Total $ 624,000
Parks and Trails Costs (included in Grand Total Costs)
Ford Park Signs $ 7,700
Masonry Bases est. $ 25,000
Other Park Signs $ 15,120
Trial Markers $ 20,320
Total $ 68,140
Revised RETT contribution $ 70,000
Additional amount to Add to project budget from RETT $ 22,000
Grand Total Project Budget $ 646,000
Wayfinding and Signage Program for the Town of Vail, Colorado; Statement of Probable Cost, 1/18100, Page 1
Wayfinding and Signage Program for the
Town of Vail, Colorado
Statement of Probable Cost
January 18, 2000
2000 Budget ($250,000)
Professional Fees, Implementation Phase 27,500.
Expenses 5,000
Cost of Signs Qty Fabrication Installation
Winter 2000 Installation:
New Vail Town Limit Signs 2 3,500 2,000
Installation by CDOT
Pedestrian Directional Arrows 260 32,500
Signs for existing poles only; Installation by TOV
Skier Drop-off Signs throughout the Villages 20 3,000
Cost of Posts 20 1,000
Installation by TOV
Parking Structure Internal Circulation/Entry, Exit 100 50,000
Installation by TOV
Parking Structure Column Markings 125 8,125
Installation by TOV
Replacement Faces, Main Vail Roundabout 18 6,000
New Faces, West Vail Roundabout 12 4,000
Installation by TOV
Subtotal, Gross 140,625 2,000
Less CDOT Considerations 2,000
Subtotal, TOV Capital Expenditure FY 2000 140,625 01
Wayfinding and Signage Program for the Town of Vail, Colorado; Statement of Probable Cost, 1/18100, Page 2
2000 Budget ($250,000), continued
Cost of Signs Qty Fabrication Installation
Spring/Summer 2000 Installation:
1/3 of Frontage Road Vehicular Signs 10 13,000, 12,000
Wood Posts and Rails 4,000
Parking Structure Identification (w/one-line LEDs) 2 51,750 8,500
Park Signs 24 36,000
Installation by TOV
Trail Signs (3 inserts per unit) 40 6,000
Cost of Posts; Installation/TOV 40 4,000
Bus Stop Signs (within the Villages; 4 inserts per 22 6,600
Cost of Posts; Installation/TOV 22 2,200
Pedestrian Maps 16 36,500 21,000
Fees to Update and Annotate Maps 5,000
Pedestrian Directional Arrows (Completion) 72 9,000
Cost of New Poles (@ $1500 each) 18 27,000
Signs for new poles; Installation by TOV
Subtotal, Gross 201,050 41,500
Less funds available from existing TOV Sign Budget 10,000
Less funds available from RETT 48,000
Less Partnership Participation Funding 50,000
Subtotal, TOV Capital Expenditure FY 2000 93,050 41,500
Total, TOV Capital Expenditure FY 2000 233,6751 41,5001
275,175
Wayfinding and Signage Program for the Town of Vail, Colorado; Statement of Probable Cost, 1/18100, Page 3
2001 Budget ($250,000)
Professional Fees, Implementation Phase 12,500
Expenses 3,500
Cost of Signs Qty Fabrication Installation
Signs along 1-70 (by CDOT) 100,000 30,000
Sign faces and installation by CDOT
2/3 of Frontage Road Vehicular Signs 20 26,000 24,000
Wood Posts and Rails 8,000
Sign faces and Installation by CDOT
Gateway Sign/Monuments at Main Vail Exit 2 50,000
Costs include $5,000 in professional fees
Street Signs in Villages (Smaller) 75 22,500
Cost of Posts 50 3,300
Street Signs outside Villages (Larger) 100 30,000
Cost of Posts 100 10,000
Neighborhood Entry/Welcome Signs 30 18,750
Cost of Posts 60 3,000
Installation by TOV
Regulatory Signs 400 50,000
Cost of Posts (Half New) 200 10,000
Installation by TOV
Subtotal, Gross 347,550 54,000
Less CDOT Participation 126,000 54,000
Less funds available from existing TOV Sign Budget 6,000
Total, TOV Capital Expenditure, FY 2001 M 215,550 01
215,550
Total, TOV Capital Expenditure, FY 2000 and 2001
490,725
Wayfinding and Signage Program for the Town of Vail, Colorado; Statement of Probable Cost, 1118100, Page 4
2002 and Beyond
Professional Fees, Design, Document, Implement 125,000
Expenses 5,000
Cost of Signs Qty Fabrication Installation
1-70 Overpass Parking Information Sign 1 16,000 4,000
Gateways, Main Vail 2 1,000,000
Gateways, East and West Vail 4 570,000
Banner Poles and Banners 20 60,000 12,000
At mountain portal locations
Freeway Monuments 2 345,000
Does not include the cost of the sculpture(s)
Total Costs, 2002 and Beyond 2,121,000, 16,0001
2,137,000
Grand Total
2,627,725
COUNCIL FOLLOW-UP
TOPIC QUESTIONS FOLLOWUP
2000
02/17/00 Covered Bridge RUSSELL: Is there a way we can This has been referred to code enforcement for
Building 50a off Sale Sign legislate businesses from advertising action.
GOING OUT OF BUSINESS or 50o SALES signs
365 day/year? As a note: Beaver Creek
already has legislation in place that
disallows sale signs in the winter.
02/17/00 Process to De- Lorelei: Please contact the Secretary Bob will call Jack Taylor and Dave Wattterberg to
Gallagher of State to find out how many signatures see whether either would craft this legislation.
Greg Moffet by petition are required to put a
measure on an upcoming election. We Lorelei contacted the Secretary of State's office
will also contact Jack Taylor and Dave this am..... if this is a State-wide question it
Wattenberg to see whether they (or he) requires a minimum of 62,000 signatures.
would carry this issue through the State
Legislature? The Title would need to be set before May 17, 2000
to be on the November ballot. Then the signatures
would need to be gathered.
They are sending me an Initiative and Referendum
manual so we can review.
March 3, 2000, Page I
VAIL TOWN COUNCIL
EVENING MEETING
TUESDAY, March 7, 2000
7:00 P.M. IN TOV COUNCIL CHAMBERS
AGENDA
NOTE: Times of items are approximate, subject to change, and cannot be relied upon to
determine at what time Council will consider an item.
1. CITIZEN PARTICIPATION. (5 mins.)
2. CONSENT AGENDA. (5 mins.)
Item A: Approval of the February 7th an 215' Council
Meeting Minutes.
3. Employee Guest Service Recognition Award. (15 mins.)
Suzanne Silverthorn
Brian Hall Action Requested of Council:
Join in congratulating Vail's Employee Guest Service Recognition winners
for February and assist in the prize drawing activities.
Background Rationale:
In November, the Town of Vail and its Community Task Force partners
launched a monthly employee recognition program as part of the Vail
Renaissance initiative. Each month, nominees employed by one of Vail's
business license holders receive $25 in Mountain Money and are entered
into a drawing for a free merchant ski pass from Vail Resorts (or a refund
made on an existing pass or credit for next season), free season-long use
of a gold parking pass from the Town of Vail, $100 certificates from Vail's
merchant and restaurant associations and a month's worth of free coffee
from the Daily Grind. To date, 59 employees have been recognized for
outstanding service with another 31 employees nominated for the February
award. Those nominees have been invited to attend the March 7 evening
council meeting which will serve as the venue for the prize drawing.
4. Second reading of Ordinance No. 3, Series of 2000, an ordinance
Tom Moorhead authorizing the conveyance of fee title to the following real property owned
by the Town of Vail and located at 770 Potato Patch. (15 mins.)
ACTION RQUESTED OF COUNCIL: Approve, approve with conditions, or
deny Ordinance No. 3, Series of 2000, on second reading.
BACKGROUND RATONALE: On December 1,1994, the Town of Vail
acquired the care taker unit at 770 Potato Patch Drive Condominiums for
$76,000. The Town was able to acquire this unit as a result of a law suit
filed by the Federal Deposit Insurance Corporation against the Town of Vail
and 770 Potato Patch Drive Condominium Association to remove a
restriction on the unit being utilized as a care taker unit and not to be sold
separate from the other common elements of the Association. FDIC had
acquired the title to the unit as Receiver of Silverado Banking, Savings and
Loan Association upon its failure.
The Town of Vail received the property by Quit Claim Deed from Silverado
Investment Company without restrictions on resale. The last appraisal on
the unit was $225,000. The unit has been rented to a Town of Vail
employee for $850 a month.
This unit, due to its value and due to the expensive monthly assessments
and special assessments, is not ideal as an employee housing rental unit.
It is believed that a sale could be consummated which would provide the
opportunity to buy one or two additional units that would more appropriately
function as housing for employees.
STAFF APPROVE: The Staff recommends the Town Council approve
Ordinance No. 3, Series of 2000, on second reading.
5. Resolution Repealing Resolution No. 10, Series 1998. (10 mins.)
Tom Moorhead
BACK GROUND RATIONAL: On September 15, 1998, the Vail Town
Council adopted Resolution No. 10, which identified sites to be
recommended and considered for affordable housing, open space, parks
and community facilities. Many of the identified action items have been
accomplished.
This will resolve issues concerning the Resolution presently pending in Eagle
County District Court and this action has been requested by some of the
plaintiffs to that action.
6. Public Hearing on the Community Facilities program for the Lionshead hub
Russell Forrest site.
ACTION REQUESTED OF COUNCIL: Listen to public input on
programming priorities for the Lionshead hub site.
BACKGROUND RATIONALE: On March 3, 2000, a public open house was
held at the Evergreen Lodge to review the market analysis and spatial
opportunities for the hub site uses. At this meeting the public provided input
on programming priorities which will be summarized by the February 7th
meeting for the Council and the VRD to review. The input from that meeting
indicated strong support for a conference/learning facility and a 2nd sheet of
ice. There was also significant discussion on youth recreational activities
on the site which staff will have summarized by the worksession. There
was little support at the March 3rd meeting for performing arts.
7. Lionshead Redevelopment - Tax Increment Financing (TIF)
Dominic Mauriello Discussion of Tax Increment Financing, Urban Renewal Authorities, and
Bob McLaurin Downtown Development Authorities. (45 mins.)
ACTION REQUESTED OF COUNCIL: Listen to the presentation and
provide staff with direction to move forward with required studies.
BACKGROUND RATIONALE: See memo in packet.
8. A Worksession to Discuss Vail Mountain School's Long Range Master Plan.
Brent Wilson (30 mins.)
ACTION REQUESTED OF COUNCIL:
Provide feedback to assist in the evaluation of this proposal.
BACKGROUND RATIONALE
Per the Town Council's request last year, the applicant has submitted a
long-range plan for review. The plan involves significant improvements
constructed in two separate phases. Phase I improvements include the
removal of the existing temporary classroom structure, construction of an
eight-classroom wing to the north of the existing building, an elevator
connection to all existing floors, and a reconfiguration of the existing
parking area to allow for the addition of a "drop off" lane and 40 additional
parking spaces. Phase 11 plans involve the addition of a 300-seat
i
auditorium, faculty housing, additional classrooms south of the
gymnasium and additional parking.
The Town's Planning and Environmental Commission will review this
request at their March 27th meeting.
STAFF/BOARD RECOMMENDATION:
As this is a request for a worksession, staff will not be forwarding a
recommendation at this time.
9. Town Manager's Report. (5 mins.)
Bob McLaurin
10. Adjournment ( 10:00 P.M. )
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BE ON TUESDAY, 3/14100, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS.
THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BE ON TUESDAY, 3/21/00,
BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS.
THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING
WILL BE ON TUESDAY, 3/21/00, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS.
Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice
or 479-2356 TDD for information.
C:\AGENDA.TC
VAIL TOWN COUNCIL --MINUTES
TUESDAY, February 15, 2000
7:00 P.M.
The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday,
February 15, 2000. The meeting was called to order at approximately 7:00 P.M.
COUNCIL MEMBERS PRESENT:Ludwig Kurz, Mayor
Sybill Navas, Mayor Pro-Tern
Rod Slifer
Chuck Ogilby
Kevin Foley
Diana Donovan
Greg Moffet
STAFF MEMBERS PRESENT: Bob McLaurin, Town Manager - Absent
Tom Moorhead, Town Attorney
Pamela Brandmeyer, Assistant Town Manager
The first item on the agenda was Citizen Participation. Moe Mulrooney, of the Learning Tree administrative
team and Kristy Grim, of the ABC School administrative team gave imput to the Council as to what they would
like to see for a community pre-school. Moe Mulrooney referred to a memo that she presented to Council
while addressing the public. Kristy Grim added that rumor has it that the public's opinion is that a pre-school
does not belong in Donovan Park. She said they would like to have a clarification as to location for the pre-
school so they can move forward with fund raising and the program planning process.
Kaye Ferry, of the Vail Village Merchants Association, said that she would not have a booth at the West Fest
again. The cost of $750.00 for entrance fees, the amount of work, the number of employees, and confusion of
the whole thing was not worth it. She said the three local merchants that participated last year would not be
participating this year for the same reasons. She told Council she thought it was important they try to make it
so that local merchants could afford to have a booth or could have a booth free-of-charge based on their
already having obtained a business license.
The second item on the agenda was the first reading of Ordinance No. 3, Series of 2000, an ordinance
authorizing the conveyance of fee title to the following real property owned by the Town of Vail and located at
770 Potato Patch. On December 1,1994, the Town of Vail acquired the care taker unit at 770 Potato Patch
Drive Condominiums for $76,000. The Town was able to acquire this unit as a result of a law suit filed by the
Federal Deposit Insurance Corporation against the Town of Vail and 770 Potato Patch Drive Condominium
Association to remove a restriction on the unit being utilized as a care taker unit and not to be sold separate
from the other common elements of the Association. FDIC had acquired the title to the unit as Receiver of
Silverado Banking, Savings and Loan Association upon its failure. The Town of Vail received the property by
Quit Claim Deed from Silverado Investment Company without restrictions on resale. The last appraisal on the
unit was $225,000. The unit has been rented to a Town of Vail employee for $850 a month. This unit, due to
its value and due to the expensive monthly assessments and special assessments, is not ideal as an
employee housing rental unit. It is believed that a sale could be consummated which would provide the
opportunity to buy one or two additional units that would more appropriately function as housing for employees.
The staff recommended the Town Council approve Ordinance No. 3, Series of 2000, on first reading. Kevin
Foley moved to approve the ordinance, Greg Moffet seconded.
Vail Town Council Minutes February 15, 2000 1
Mike Jewett said he could not believe that Council would approve this ordinance before finding a buyer for
the condominium unit in question.
Gregg Moffet responded by asking why a buyer would bid on a unit knowing he would have to wait 6 weeks
before knowing if it was for sale. Rod Slifer said that this ordinance was getting Town Council's approval to
sell it only. A vote was taken and it passed unanimously 7-0.
The third item on the agenda was the presentation of the proposed Employee Housing Plan for the Vail Plaza
Hotel. The purpose of the work session was to provide the developer with an opportunity to present plans for
the required employee housing in accordance with Condition No. 1 of Ordinance No. 1, Series of 2000. On
January 18, 2000, the Vail Town Council approved Ordinance No. 1, Series of 2000, (4-3 Donovan, Foley &
Navas in opposition). In accordance with the conditions of approval prescribed in Section 5 of Ordinance No. 1,
,Series of 2000, the Developer was required to, "submit an Employee Housing Plan to the Town of Vail
Community Development, within 30 days of the approval of Ordinance No. 1, Series of 2000, for the review
and approval of the Plan by the Vail Town Council and/or reviewing Boards and Commissions, prior to the
issuance of a building permit. At a minimum, the proposed Plan shall include, but not be limited to, housing
alternatives, with at least one alternative showing 38 beds and at least one additional plan showing 19 beds
on-site and within the Special Development District for the consideration of the Town. The required employee
housing units shall be located within the Town of Vail and comply with the Town of Vail Employee Housing
Requirements (Title 12, Chapter 13, of the Town of Vail Municipal Code). The Developer shall provide deed
restricted housing for a minimum of 38 employees, and said deed-restricted housing shall be made available
for occupancy, and the deed restrictions be recorded at the Office of the Eagle County Clerk & Recorder, prior
to requesting a Temporary Certificate of Occupancy for the Vail Plaza Hotel. Nothing contained herein shall
obligate the Town to approve such a Plan, nor shall the Developer be required to remove existing proposed
uses or density in order to construct the employee housing units on site. The Developer agrees, at the
determination of the Town of Vail Community Development Department, to make all necessary applications
and proceed through all required development review processes resulting from the proposed Employee
Housing Plan." No action was requested of Council at this time. The Community Development Department was
not making a recommendation on the plan at this time. Staff would provide a recommendation at the time of
final review. Jay Peterson said this was a courtesy presentation to show Council what is in the planning stage.
He said an additional 31/2 feet would be required in height to add enough square footage to keep the beds on
site. Tim Losa walked the Council through exhibits showing the location of the units with the additional height.
Jay Peterson said they could live with the 3 1/2 feet of additional height. He said they created the addition
square footage out of cubic footage and by better utilizing the existing space. They put units above the offices
and next to the lobby. Jay also said that the new plan has them going down another half level (5 Y2 feet) for
parking. He said they wanted to save hotel rooms while adding employee housing. Total height would then be
711/2 feet. Greg Moffet asked if each floor was 10'/2 feet slab to slab, to which Jay Peterson responded "yes".
No action was taken as this was for information purposes only.
the fourth item on the agenda was a monorail proposal by CARTS (Colorado Alliance for a Rapid Transit
Solution). Gregg Hall presented a video to Council. Greg Hall said CARTS hired Melanie Kelly as Executive
Director. Legislation would be introduced in the Senate on February 17. If it passes the Senate, it would go on
to the house. Legislators are asking for approval to place it on the ballot in November 2000. A proposal to use
100 million of excess revenue for developing the technology and building a 3 mile test section between
Silverthorn and Frisco was at issue. CIFGA (Colorado Intermountain Fixed Guideway Authority) could not be a
lobbying agency once the legislation was introduced. Kaye Ferry asked why the Silverthorn area was the
place chosen to test the monorail system. Kevin Foley said because if the full system of the monorail system
were not approved in the year of 2003 the project would still be of some use because retail outlet stores in
Silverthorn. More importantly, this section of test track saw extreme mountain weather conditions and was at a
peak altitude. Jim Lamont said all of this was a bit confusing because he has been reading of other options
that the county is considering for the Vail Corridor. Kevin Foley said it was related to competitors. He said the
Vail Town Council Minutes February 15, 2000 2
next meeting with the county group, the Intermountain Connection would be February 25. Another question
that he thinks should be addressed is the overall demographics.-Rod Slifer asked if the monorail would tunnel
through or go over the top of Loveland Pass. Sybil Navas said she thought it was being proposed to go along
an existing water tunnel or test bore for Eisenhower to serve Keystone. Kevin Foley said the terrain is a lot
easier from Fort Collins to Colorado Springs. He also stated that Tom Hopkins of East Vail, who is with
Transport Ventures, could answer questions if council wanted the scientific answers to any questions regarding
the different alternatives
The fifth item on the agenda was the Town Managers Report. Pam Brandmeyer said the grass on the Gore
Creek Promenade would not have to be replaced. She said the area will be fenced off for 3 to 4 weeks during
the rehabilitation period. All fencing and covering will be removed prior to the July 4th weekend. Pam
Brandmeyer said that we are in the process of scheduling a joint work session with Jose Aybar, Dr. Cynthia
Heelan, and the CMC trustee for the Town of Vail to discuss the future direction in regard to physical location
for the Vail campus. Sybil asked about if there was any more information about the White Water issue. Pam
Brandmeyer said she did not know where Brent Wilson is with this.
Greg Moffet moved to adjourn. Kevin Foley seconded. The motion passed unanimously 7-0.
The meeting adjourned at 8: 20 p.m.
Respectfully submitted,
Ludwig Kurz, Mayor
ATTEST: Lorelei Donaldson, Town Clerk
Minutes taken by Beth Salter
Vail Town Council Minutes February 15, 2000 3
t
i, VAIL TOWN COUNCIL - MINUTES
TUESDAY, February 1, 2000
7:00 P.M.
The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday,
February 1, 2000. The meeting was called to order at approximately 7:00 P.M.
COUNCIL MEMBERS PRESENT:Sybill Navas, Mayor Pro-Tern
Rod Slifer
Chuck Ogilby
Kevin Foley
Diana Donovan
Greg Moffet
STAFF MEMBERS PRESENT: Bob McLaurin, Town Manager
Tom Moorhead, Town Attorney
Pamela Brandmeyer, Assistant Town Manager
The first item on the agenda was Citizen Participation. Kaye Ferry of the Merchants Association commended the
Council for putting a lot of effort into the employee housing housing project. She asked that Council does not wait
until the year 2001 to deal with this issue. Dennis Jones expressed the same thoughts and said that the Town of
Vail cannot afford to loose any of its employee housing.
The second item on the agenda was the Consent Agenda, Approval of the January 4 & 18 Town Council meeting
minutes. Foley moved to approve the meeting minutes from January 4 & 18. Greg Moffet seconded. A vote was
taken and was passed unanimously 6-0.
The Third item on the agenda was Guest Service Recognition Award. Suzanne Silverthorn asked Council to join
in congratulating Vail's Employee Guest Service Recognition winners for January and assist in the prize drawing
activities. Fifteen of the 25 honorees were present as Mayor Pro-Tem Sybill Navas and Vail Mountain Chief
Operating Officer Bill Jensen drew for more than $2,000 in prizes. The prize winners were Holly Fuller of Vail
Associates, winner of a ski pass; Anne Schubert of the Baggage Cheque, winner of a gold parking pass; Susan
Garcia of Vail Cascade Resort, winner of a $100 check from the Vail Village Merchants Association; Ann Eggers,
winner of a $100 certificate from the Lionshead Merchants Association; Becky Levi-Cohen of Vail Associates,
winner of a $100 certificate from the Vail Valley Restaurant Association; and Eric Perkins of Colorado Footwear,
winner of a gift certificate from the Daily Grind. Nominations for February's honorees are now being taken and are
due to the Town of Vail by Feb. 25. The guest service award was launched by the Vail Community Task Force in
November as one of eight Vail Renaissance initiatives aimed at recapturing Vail's number-one resort status. In
November, the Town of Vail and its Community Task Force partners launched a monthly employee
The fourth item on the agenda was the second reading of Ordinance No. 2, Series of 2000, an ordinance
amending the Official Zoning Map for the Town of Vail in accordance with Title 12, Zoning Regulations,
Chapter 5, Zoning Map; rezoning Part of Tract B, Vail Village Seventh Filing (Ski Club Vail) from Agriculture
and Open Space (A) District to Ski Base Recreation (SBR) District. Brent said on December 14th, the Town
Council reviewed the approved development plan and rezoning request for Ski Club Vail's new facility. At that
time, Council (and the PEC) advised staff to pursue an agreement with Ski Club Vail regarding contributions for
streetscape improvements. Ski Club Vail's construction estimator evaluated the cost of the Town's proposed
streetscape improvements along Vail Valley Drive and staff has reviewed the numbers for accuracy.
Ski Club Vail proposes to contribute $14,450 in the form of landscaping, grading and irrigation along Vail Valley
Drive. This amount is equal to 39% of the total cost for streetscaping along the Ski Club Vail parcel (or 11.2%
of the total cost for streetscaping between the Golden Peak bus stop and the Pinos del Norte property). A
Vail Town Council Minutes February 1, 2000 1
1
complete review of the rezoning request and estimates for streetscape improvements has been included in the
staff memorandum. At the December 13th, 1999 meeting, the Town's Planning and Environmental Commission
recommended that the Vail Town Council approve the applicant's request for a rezoning from "Agriculture and
Open Space" to "Ski Base Recreation". The Community Development Department recommends that the Town
Council approve Ordinance No. 2, Series of 2000 on second reading, subject to the following finding:
1. That the proposed zone district is compatible with and suitable to adjacent uses, consistent with the
Town's Land Use Plan and Zoning Regulations, and appropriate for the area.
Greg Moffet moved to approved Ordinance No. 2, Series of 2000 on second reading with the following findings.
1. That the proposed zone district is compatible with and suitable to adjacent uses, consistent with the
Town's Land Use Plan and Zoning Regulations, and appropriate for the area.
2. Council approves Ski Club Vail's proposal to contribute the equivalent of $14,450 (or 39% of total
streetscaping costs) worth of landscaping, grading and irrigation along Vail Valley Drive, in accordance
with the Town's Streetscape Masterplan.
Kevin Foley seconded. The motion passed unanimously. 6-0
The fifth item on the agenda was the Town Manager's Report. Bob Mclaurin said that in the process of
replacing the town Shuttle??? study matrix in term of moving away from rubber tire. Looking at $15,000
dollars
Kevin Foley moved to adjourn. The motion passed unanimously 6-0. The meeting adjourn at 7: 39 p.m.
Respectfully submitted,
Ludwig Kurz, Mayor
ATTEST: Lorelei Donaldson, Town Clerk
Minutes taken by Beth Salter
Vail Town Council Minutes February 1, 2000 2
ORDINANCE NO.3
SERIES OF 2000
AN ORDINANCE AUTHORIZING THE CONVEYANCE OF FEE TITLE TO THE
FOLLOWING REAL PROPERTY OWNED BY THE TOWN OF VAIL AND LOCATED
AT 770 POTATO PATCH, MORE FULLY DESCRIBED AS FOLLOWS:
Care taker unit 770 Potato Patch Drive Condominiums according to the Condominium
map thereof recorded December 23, 1982 in Book 350 at page 903 and as defined in the
Condominium Declaration recorded December 23, 1982 in Book 350 at page 902,
County of Eagle, State of Colorado.
WHEREAS, the Town of Vail is the owner of certain property known as the Care Taker
Unit, 770 Potato Patch Drive Condominiums; and
WHEREAS, this unit was acquired by the Town of Vail for $76,000.00 by Quit Claim
Deed without deed restriction concerning use or transfer; and
WHEREAS the last appraised value of the property is approximately $225,000.00; and
WHEREAS the monthly assessments and special assessments are excessive for
utilization as an employee housing unit; and
WHEREAS the sale of this unit would provide an opportunity to add an additional unit or
units that would function more appropriately as housing for employees;
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL THE TOWN OF
VAIL, COLORADO that:
1. The Town Council hereby approves this sale of the property.
2. After the Town Council approves the contract for the sale, the Town Manager is
hereby authorized and directed to execute such instruments of conveyance as are appropriate to
convey fee title from the Town of Vail to the purchaser.
3. If any part, section, subsection, sentence, clause or phrase of this ordinance is for
any reason held to be invalid, such decision shall not affect the validity of the remaining portions
of this ordinance; and the Town Council hereby declares it would have passed this ordinance,
and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that
any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid.
4. The repeal or the repeal and reenactment of any provision of the Municipal Code
of the Town of Vail as provided in this ordinance shall not affect any right which has accrued,
any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution
commenced, nor any other action or proceedings as commenced under or by virtue of the
provision repealed or repealed and reenacted. The repeal of any provision hereby shall not
revive any provision or any ordinance previously repealed or superseded unless expressly stated
herein.
5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent
herewith are repealed to the extend only of such inconsistency. This repealer shall not be
construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore
repealed.
INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL
ON FIRST READING this 15th day of February, 2000, at 7:00 p.m. in the Council Chambers of
the Vail Municipal Building, Vail, Colorado.
Ludwig Kurz, Town Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED
this 7th day of March, 2000.
Ludwig Kurz, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
c Aorinance00.3
LAW OFFICES
DUNN, ABPLANALP & MAURIELLO, P.C.
A PROFESSIONAL CORPORATION
JOHN W. DUNN WESTSTAR BANK BUILDING TELEPHONE:
ARTHUR A. ABPLANALP, JR. 108 SOUTH FRONTAGE ROAD WEST (970) 476-0300
DIANE HERMAN MAURIELLO
SUITE 300 FACSIMILE:
OF COUNSEL: VAIL, COLORADO 81657 (970)476-4765
JERRY W. HANNAH e-mail: vaillaw@vail.net
CERTIFIED LEGAL ASSISTANTS
KAREN M. DUNN, CLAS
JANICE K. SCOFIELD, CLA
February 11, 2000
R. Thomas Moorhead, Esq.
Town Attorney
75 South Frontage Road West
Vail, CO 81657
Re: Lipcon. et al. vs. Town of Vail. et al.
Dear Tom:
Enclosed is a courtesy copy of a complaint I am filing in the district court today. I
will take no action with respect to certification of the record or service of the complaint until the
council has the opportunity to consider the new ordinance scheduled for March.
Please let me know if those plans change.
Yours very truly,
D , ABPLANALP & MAURIELLO, P. C.
Jo W. Dunn
kem
Enc.
cc: Mr. Lipcon
Mr. Johnson
Mr. Breyo
IN THE DISTRICT COURT, COUNTY OF EAGLE, STATE OF COLORADO
Case No. 00 CV
COMPLAINT PURSUANT TO RULES 57,65 AND 106, C.R.C.P.
CHARLES R. LIPCON;
IRMGARD LIPCON;
VAIL SUNDIAL L.P; and
JOHN BREYO,
Plaintiffs,
vs.
TOWN OF VAIL, a municipal corporation;
TOWN COUNCIL OF THE TOWN OF VAIL; and
DAYMER CORPORATION N.V., a Netherland Antilles corporation,
Defendants.
PARTIES AND VENUE
1. Plaintiffs are owners of residential condominium units at Vail Gateway Plaza,
Town of Vail, Eagle County, Colorado.
2. This proceeding relates to a decision of the Defendant, Town Council of the
Town of Vail ("the Council"), approving the application of the Defendant, Daymer Corporation
N.V. ("Daymer"), for a major amendment to Special Development District No. 6, adjacent to
Vail Gateway Plaza.
3. Venue is proper in the County of Eagle pursuant to Rule 98(b)(2), C.R.C.P.
GENERAL ALLEGATIONS
4. At times relevant hereto and relevant to Special Development District No. 6,
the Town had in effect a Vail Village Master Plan, adopted January 16, 1990, as part of the Vail
Comprehensive Plan, and the underlying zone district was public accommodation district.
5. At times relevant hereto, Title 12, Vail Municipal Code, made the following
requirements:
a. by Section 12-9A-1 thereof, that a purpose of a special development district is
to further the overall goals of the community as stated in the Vail Comprehensive Plan.
b. by Section 12-9A-1 thereof, that an approved development plan for a special
development district, in conjunction with the underlying zone district, shall establish the
requirements for guiding development and uses of property included in the special development
district.
c. by Section 12-9A-8D thereof, that any special development district or
amendment thereto shall comply with the Vail Comprehensive Plan.
d. by Sections 12-9A-4C and 12-9A-10B thereof, that any special development
district or any amendment thereto shall be considered in accordance with the provisions of
Section 12-3-7 of the Code and that notification procedures shall be in accordance with
Subsection 12-3-6C of the Code.
e. by Sections 12-3-7 and 12-3-6C thereof, that notice of hearing on any
amendment of development plans for special development districts shall be mailed to adjacent
property owners and that, if the adjacent property is a condominium project, notice may be
mailed to the managing agent, registered agent or any member of the board of directors thereof..
f, by Sections 12-3-717 and 12-3-613 thereof, that upon receipt of a
recommendation of the Planning and Environmental Commission ("PEC") of the Town, the
Town Council shall set a date for hearing thereon.
6. Plaintiffs and other owners of residential condominium units at Vail Gateway
Plaza received no notice of hearing on the application of Daymer; nor was notice given to the
managing agent, registered agent or any member of the board of directors of the owners
association.
7. On December 13, 1999, the PEC heard the application of Daymer and made its
recommendation in favor thereof.
8. Upon receipt of the recommendation of the PEC, the Town Council did not set
public hearing thereon but instead, without notice to Plaintiffs or other members of the public,
engaged in a series of "work sessions" in the course of which they negotiated the approval of
Daymer's application, thereby bargaining away the police power of the Town in exchange for
considerations including promises of economic benefit contained in a "Vail Plaza Hotel, Town of
Vail Incremental Revenue Impacts" relied upon by the Council.
9. On January 18, 2000, the Town Council adopted on second reading Ordinance
No. 1, Series of 2000, approving Daymer's application.
10. Upon information and belief, no notice of hearing before the Town Council in
compliance with Section 12-3-6C, Vail Municipal Code and state statute, was given to Plaintiffs,
to other owners of condominium units at Vail Gateway Plaza or to other members of the public.
FIRST CLAIM
(pursuant to Rule 57)
11. The allegations of paragraphs 1 through 10 hereof are incorporated herein by
reference thereto.
12. Plaintiffs are persons, or comprised of persons, whose rights, status or other
legal relations are affected by the municipal ordinances and comprehensive plan aforesaid and
who are thereby entitled to have determined any questions of construction or validity arising
under the enactments aforesaid and to obtain a declaration of their rights, status and other legal .
relations thereunder.
13. Plaintiffs are entitled to a declaration as follows:
a. That Ordinance No. 1, Series of 2000, was adopted without compliance with
sections 12-3-7 and 12-3-6, Vail Municipal Code and state statute, deny Plaintiffs due process
and the equal protection of the law and are invalid and void based upon lack of jurisdiction of the
Council.
b. That Ordinance No. 1, Series of 2000, violates the limitations of the Vail
Village Master Plan and the underlying zone district and therefore constitutes an abuse of the
discretion of the Council, causing it to be invalid and void.
c. That Ordinance No. 1, Series of 2000, is a product of negotiation and not of
public hearing and quasi-judicial decision-making, and therefore amounts to contract zoning,
causing it to be invalid and void.
d. That Ordinance No. 1, Series of 2000, was adopted by a body whose members
possessed conflicts of interest with regard thereto and had prejudged the application in its favor,
depriving Plaintiffs and other members of the public of a fair and unbiased forum.
SECOND CLAIM
(pursuant to Rule 106)
14. The allegations of paragraphs 1 through 13 hereof are incorporated herein by
reference thereto.
15. The Town Council exercised quasi-judicial functions in hearing Daymer's
application.
16. The Town Council exceeded its jurisdiction or abused its discretion.
17. There is no plain, speedy and adequate remedy otherwise provided to
Plaintiffs by law.
THIRD CLAIM
(pursuant to Rule 65)
18. The allegations of paragraphs 1 through 17 hereof are incorporated herein by
reference thereto.
19. Immediate and irreparable injury, loss or damage will result to the Plaintiffs if
the Defendants are not restrained and enjoined from implementing Ordinance No. 1, Series of
2000.
20. Plaintiffs have no adequate remedy at law.
WHEREFORE, Plaintiffs pray as follows:
1. Pursuant to Rule 57, C.R.C.P., for judgment declaring as aforesaid and
otherwise declaring the rights of the Plaintiffs.
2. For an order adjudging that Ordinance No. 1, Series of 2000, is invalid and
void.
3. That a temporary restraining order and preliminary and permanent injunction
be entered restraining and enjoining the Defendants from the implementation of Ordinance No.
1, Series of 2000.
4. For their costs.
5. For such other and further relief as the Court may deem proper.
DATED the 11th day of February, 2000.
D , "PLANALP & MAURELLO, P.C.
By7 ' L,.
John. W. Dunn, No. 1421
108 S1 Frontage Road West, #300
Vail, Colorado 81657
(970) 476-0300
Attorneys for Plaintiffs
Address of Plaintiffs:
c/o Charles R. Lipcon
One Biscayne Tower, Suite 2480
2 South Biscayne Blvd.
Miami FL 33131
Charles R- Lipcon, pro se _
STATE OF FLORIDA )
COUNTY OF MIAMI DADE )
Charles R Lipcon, being duly sworn upon his oath, deposes and says that he has
read the foregoing complaint and that the matters and tl ings therein set forth are true, to the best
of his knowledge and belief
(4"< Charles R Lipcon //Z - -
Subscriiled and sworn to before me this 11th day of February, 2000, by Charles R
Lipcon. #!1N Jam R Mar9uQes
*k *Li' cornmss+on CC7,,,xw
My comnisaon exj*es~ Vro" Expces Femary 19,2=
Wrtness-my 118 and officiA seal
otarv Public
TOTAL P.OE
RESOLUTION Repealing Resolution No. 10
Series of 1998
Be it resolved by the Town Council of the Town of Vail,
Colorado that:
1. The Town Council hereby repeals Resolution No. 10,
Series of 1998.
2. This Resolution shall take effect immediately upon
its passage.
INTRODUCED, READ, APPROVED AND ADOPTED this 7th day of
March, 2000.
Ludwig Kurz, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
r
y
MEMORANDUM
To: Vail Town Council
From: Dominic Mauriello, Chief of Planning
Date: March 7, 2000
Subject: Lionshead Redevelopment -Tax Increment Financing (TIF)
Introduction
As you may recall from the Lionshead Redevelopment Master Plan and the two year process
that resulted in its adoption, the Town discussed options for paying for public improvements in
the Lionshead area. Tax Increment Financing (TIF) was one of the options discussed and is the
only method identified during that process that will produce the kind of bonding capacity needed
to fund improvements in Lionshead over the next 20 years. The Lionshead Redevelopment
Master Plan identified approximately $150 million in necessary public improvements, some of
which would be funded through private sources (redevelopment projects) and the majority of
which would be funded through TIF. Examples of public improvements identified are: the new
transportation center on the north day lot; S. Frontage Road improvements; reconfiguration of
the East Lionshead Circle bus stop area; pedestrian area improvements; etc.
This memo is intended to provide an overview of Tax Increment Financing and explain its use
as a redevelopment tool and the distinctions between Urban Renewal Authorities (URA) and
Downtown Development Authorities (DDA) which are the two types of vehicles for implementing
TIF having applicability in the Town of Vail.
What is Tax Increment Financing a.k.a. TIF?
Tax increment financing is a tool utilized by municipalities to finance public improvements in
identified areas of need, known as redevelopment districts. This tool is not new and has been
utilized around the country for decades to fund public improvements and encourage
redevelopment. In Colorado as of 1993, there were 18 cities utilizing tax increment financing
(15 through Urban Renewal Authorities (URA) and 3 through Downtown Development
Authorities (DDA)).
The following is a simplified version of how it works. Once an URA or DDA has been
established, the Town is able to adopt a plan to use TIF. Once a redevelopment district is
established and a plan is adopted, the property tax base for the redevelopment district is frozen.
This means that after the date of plan adoption, the assessed value to which the mill levy for the
Town, the water district, school district, and the County would be the same each year with
adjustment for general reassessments. For example, if the assessed value in a redevelopment
district is $1 million on the date of plan adoption, then the mill levy for each of the overlapping
taxing jurisdictions is applied to that $1 million assessed value each year of the plan. As the
properties in the redevelopment district begin to increase in value due to the redevelopment
efforts, that increase in assessed value times the combined mill levy of the overlapping taxing
jurisdictions goes to the URA or DDA. For example, if the assessed value of property in the
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TOWN qYA1L
r'
district increases to $10 million in year 5 of the plan, the taxes derived from multiplying the
combined mill levy times the $1 million base go to the overlapping taxing jurisdictions and the
mill levy times the $9 million increase goes to the URA and DDA So revenues that would have
ended up with the county and other entities through increases in tax revenues, stay in the Town
of Vail and, more specifically, in the redevelopment district. The plan can also affect Town sales
tax revenues; but not State or County revenues. The plan can dedicate sales tax revenues
above the base year revenues to the URA or DDA. No new taxes are established using TIF nor
are taxes increased. The revenues produced by increased property values and increased retail
sales activity are simply redistributed to benefit the redevelopment district. The following graph
represents how revenues are captured by the redevelopment district.
$ Assessed Incremental Assessed Value in Future Years
Values /
Growth in assessed
value captured in
redevelopment
/ district
..r............
Assessed
Base Year Assessed Value value used
( by taxing
I I agencies
Time
The redevelopment district can capture sales tax or property tax or both. Therefore, the
redevelopment district is not precluded from only capturing property tax increases and leaving
sales tax as it exists or vice versa.
Once these revenues are captured, this new stream of revenue can be utilized to pay debt
service on bonds that are issued by the Town for public improvements. Bonding is necessary,
as it would take a period of time to acquire enough revenue to fund public improvements.
Lending institutions find TIF a very stable source of revenue and therefore readily lend money
when secured by TIF. Bonds are only put in place once construction of public improvements
begins.
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TIF can be utilized for up to 25 years from the date of establishment.
Two vehicles exist by state law to allow TIF that have applicability to the Town of Vail. They are
the Urban Renewal Authority and the Downtown Development Authority. A comparison of the
two vehicles is provided below.
Characteristics of the Downtown Development Authority and the Urban Renewal
Authority.
How are they formed?
Urban Renewal Authority Downtown Development Authority
Any 25 electors of the Town file a petition The Town Council determines that a DDA
with the Town Clerk. After a hearing, the is necessary for the public health, safety,
Town Council passes a resolution prosperity, security, and welfare of the
establishing the Urban Renewal Authority Town. By ordinance, the Town Council
and district boundary. shall submit a question for the ballot for
the next general or special election.
Who can vote in an election to form a redevelopment area?
Urban Renewal Authority Downtown Development Authority
No election is necessary. Residents, landowners, lessees,
corporations, second homeowners, and
condo owners located in the area set for
the DDA may vote.
What findings are required in order to form a redevelopment area?
Urban Renewal Authority Downtown Development Authority
By resolution, the Town Council must find The Town Council must find that
that at least 4 of 12 factors are present in corrective actions must be taken to halt
the area being considered which qualify it or prevent the deterioration in property
as a blighted area or a slum. As an values or to halt or prevent the growth of
example here are some potential findings blighted areas.
or conditions: Predominance of defective
or inadequate street layout; Deterioration
of site or other improvements;
Inadequate public improvements or
utilities; Buildings that are unsafe or
unhealthy for, persons to live or work in
because of building code violations,
dilapidation, deterioration, defective
design, physical construction, or faulty or
inadequate facilities; unusual
topography; etc.
3
Who can be a member of the Authority which directs actions in the designated area?
Urban Renewal Authority Downtown Development Authority
The Town Council can designate itself to One member of the Town Council must
act in the capacity of the Authority. If a be a member of the authority and a
separate authority is established, only majority of the members must reside, be
one of its members can be a Town a pusiness lessee, or own property in the
Council person. redevelopment area. The Town Council
may not designate itself as the Authority.
Is a redevelopment plan required to be adopted?
Urban Renewal Authority Downtown Development Authority
Prior to the use of tax increment Prior to approving redevelopment
financing, a redevelopment plan must be projects, a redevelopment plan shall be
adopted directing activities to occur in the adopted directing activities to occur in the
area. area.
What other governmental agencies are involved in the development of the plan?
Urban Renewal Authority Downtown Development Authority
If tax increment financing is being used, If tax increment financing is being used,
the school district shall be allowed an the school district shall be allowed an
opportunity to participate in an advisory opportunity to participate in an advisory
role. The County must be provided a role. The Planning and Environmental
copy of the plan but is not required to Commission is required to review the
take any action. The Planning and plan and make recommendations to the
Environmental Commission is required to Town Council.
review the plan and make
recommendations to the Town Council.
4
What sort of powers does the Authority have?
Urban Renewal Authority Downtown Development Authority
The URA has the power to: The DDA has the power to:
Issue bonds Levy taxes
Undertake redevelopment projects Propose redevelopment plans
Develop plans for redevelopment to Implement plans for development
submit to the Town Council Acquire property
Acquire property
Condemn property The DDA does not have the power to:
The URA does not have the power to: w Condemn property
Issue bonds, on its own behalf
Levy taxes
In order for the Town to issue bonds for activities in the redevelopment area, who
can vote?
Urban Renewal Authority Downtown Development Authority
Any registered electors in the Town of Residents, landowners, lessees,
Vail. corporations, second homeowners, and
condo owners located in the area set for
the DDA.
F:\EVERYONE\DOM\TIF\ura-ddai.doc
5
MEMORANDUM
TO: Vail Town Council
FROM: Community Development Department
DATE: March 7, 2000
SUBJECT: A request for a worksession to discuss the long range master plan for Vail
Mountain School, located at 3160 Katsos Ranch Road/Part of Lot 12,
Block 2, Vail Village 12th Filing.
Applicant: Vail Mountain School, represented by Gwathmey Pratt
Schultz Architects
Planner: Brent Wilson
I. BACKGROUND AND DESCRIPTION OF THE REQUEST
The following is a brief synopsis of Vail Mountain School development over the last 20
years:
1979 - original 2-story building constructed
1984 - north classrooms and rockfall berm constructed (berm is no longer necessary)
1989 - gymnasium and stage addition constructed
1992 - additional story added to existing building
1995 - library expansion
1999 - temporary classroom structure added
On June 8th, 1999, the Vail Town Council held a worksession to discuss the PEC's
decision to approve a conditional use permit (CUP) to allow for the addition of a
temporary classroom structure at Vail Mountain School. The council agreed the CUP
could be extended for an additional year if the applicant presented a master plan to the
council within the next year. The applicant has requested a worksession today to
present this proposed master plan to the Town Council. The master plan is still in the
conceptual development stages and the applicant will be proceeding with future PEC
and DRB reviews of the plan.
The plan involves significant improvements constructed in two separate phases.
Phase I improvements include the removal of the existing temporary classroom
structure, construction of an eight-classroom wing to the north of the existing building, an
elevator connection to all floors, and a reconfiguration of the existing parking area to
allow for the addition of a "drop off' lane and 40 additional parking spaces. Phase II
improvements involve the addition of a 300-seat auditorium, faculty housing, additional
classrooms south of the gymnasium and additional parking.
Peter Abuisi (Vail Mountain School Headmaster) and Scott Lindall (Gwathmey Pratt
Schultz Architects) will present an overview of planned improvements and long-range
goals for the school.
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II. STAFF RECOMMENDATION
This is a worksession intended to demonstrate to the Town Council that the applicant is
complying with the conditions imposed on the approval of the temporary classroom
structure. The applicant will be appearing before the PEC on March 27th and staff will
provide a recommendation at that time.
III. ZONING AND THE APPROVAL PROCESS
Vail Mountain School is located in the General Use Zone District. Pursuant to the Town
of Vail Zoning Regulations, the purpose of the General Use Zone District is to:
"provide sites for public and quasi-public uses which, because of their special
characteristics, cannot be appropriately regulated by the development standards
prescribed for other zoning districts, and for which development standards
especially prescribed for each particular development proposal or project are
necessary to achieve the purposes prescribed in Section 12-1-2 of this Title and
to provide for the public welfare. The General Use District is intended to ensure
that public buildings and grounds and certain types of quasi-public uses
permitted in the District are appropriately located and designed to meet the
needs of residents and visitors to Vail, to harmonize with surrounding uses, and,
in the case of buildings and other structures, to ensure adequate light, air, open
spaces, and other amenities appropriate to the permitted types of uses. (Ord.
21(1994) § 10)."
1. Sections 12-9C-2 & 3 outline the permitted and conditional uses allowed in
the General Use Zone District. Public and private schools and educational
institutions are an allowed conditional use in the General Use Zone District
subject to the issuance of a conditional use permit.
The Planning and Environmental Commission will evaluate the conditional use permit
request at their March 27th meeting.
The Planning and Environmental Commission shall make the following findings before
grantina a conditional use permit:
1. That the proposed location of the use is in accordance with the purposes
of the Zoning Regulations and the purposes of the district in which the
site is located.
2. That the proposed location of the use and the conditions under
which it would be operated or maintained would not be detrimental
to the public health, safety, or welfare or materially injurious to
properties or improvements in the vicinity.
3. That the proposed use will comply with each of the applicable
provisions of the Zoning Regulations.
2
Gwathmey
Pratt
Schultz
FAT OF LOT 1E
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INTERSTATE HId1EAY IMrY.i
ft. 10 R.O.V
NNORTN FRONTAGE RoAo1 TOPOGRAPHIC SURVEY
d~ VAIL MOUNTAIN SCHOOL
C M1« W ® PART OF 12. BLOCK F
MAIL VILLAGE. TWELFTH FILING
« TOWN OF VAIL. EAGLE COUNTY COLORADO
elrA Ilwbr
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sflf>: rA1tlCl!!! U"ATOR MOM A .,..4M Pschuultz
EX5TIN6 PARKINS 65 SPACft ENTRY 3 CLASSROOF6
a • 130 SIP • 65o • 1460 SP
NEW Y'S5T PARKINS . 21 SPACE5 ENTRY • 130 SF 5TORA6E15ERVW"1
HM EAST PARKINS 4 SPAC 5 SECOND . 120 SF )-C • 4~2bO 5P
THIRD • 120 9P SECOtm :
TOTAL PARKINS 113 SPACES SP
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TOTAL .460 5E Ra 15
*660 9P
,VlBfa • 660 • 3
• TOTAL •10]70 5P
P 4' PART LET 12 / REMOVAL
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ISTINS OF
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PAR OF LOT 12 \ 1 1 7"~ LOT T 2{.
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INTERSTATE HIMNAT MwR6
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(NORTH FRONTAW Ran) on N TOPOGRAPHIC SURVEY
VAIL MOMTAIN SCHOOL
C rlM~e I ® PART OF 12. BLOCK 2
VAIL VILLAGE. TMELFTH FILING
~...e TOM OF VAIL. EAGLE COUNTY COLORADO
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WM FAMM M"ATGR NORTH A.. i E 4w ALMORJUM Prat Schultz
PXI57I145 PARKING • 63 5PALES ENTRY 2 CLA55ROOM ENTRY 200 000. x 15 SF/OCO. • 9,000 5P
EIA5EhENT . 120 5P . O7o • I,WO 9P
M54 PC5T PARKING • 21 5PAOE5 ENTRY • 120 eP 9TORA6WSE [VIOP9/ BAILONY 100 CCG X I! 5r/00C, • 1,700 dr
NM EA6T PARKINS . -1 5PAGG9 SELOIID .120 SF hEGN • 4,260 SP 4,'00 5F
4poo 5F x 2 (GIT/hOEk d h.-W 4,000 5P
TOTAL PARKING 115 5PACAM THIRD . 120 5F • f~ GROG .
°s!?!.?Of~t• TOTAL . 400 x 4 GLAY-+R001~6 TOTAL .4,000 SF
I~~RJB~'~~•~• .660 2,6405F
N T A. y -4 TOTAL .10.730 SP MCMTY IOUGM
CLAW
°e ROOM5
ENTRY 2 . 600 • I~ X 5P
pEpppp.4 0.600 BP AO
. O BF
71 PA ONE 4
RT BF LOT ,12 5EOOND 2 . 000 • 1
@• ,®,°,r R THIRD 1 . !OO . 900 x REMOVAL OF
. . TOTAL 5 91100 SP EXISTING BERM
••LOT5
• ` LI
LOT 4
LOT 11 z
PER OF LOT 12
LOT I
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No. 10 R•O•B
INORTN FRONTAGE ROM) TOPOORAPH IC SURVEY
~ySM PLAN VAIL M MAIN SCHOOL
/ 1 r - PLAN w ® VART ~ L2A BLOCK 2
v VAIL VILLAGE. TWELFTH FILING
• TOWN OF VAIL. EAGLE COUNTY COLORADO
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MEMORANDUM
TO: Vail Town Council
FROM: Robert W. McLaurin, Town Manager
DATE: March 3, 2000
SUBJECT: Town Manager's Report
JOHNSON STREET SWEEPER
The Johnson Street Sweeper that we use to sweep the streets and the pedestrian areas is currently
out of service. The rear engine went out on Monday and needs to be replaced. Todd Scholl (our
Fleet Manager) is in the process of looking for an engine replacement. We expect this equipment
will be down for at least two weeks. Therefore, we will be unable to conduct any street sweeping
operations during the next two weeks. I apologize for this.
In the Capital Project budget we have included Y2000 funds to purchase a second sweeper. This
second sweeper will provide us with the ability to increase the annual lane miles of sweeping and
will provide backup in case of equipment failure. We anticipate taking delivery on this vehicle
the first week in April.
SALES TAX DEDUCTIONS
Several of you have asked me about the amount of goods, which are currently being shipped out
of town, thereby avoiding payment of sales tax. The new HTE software we bought in 1998
allows us to determine these figures. For your information, I have attached a document showing
sales tax deductions based on shipped goods in 1998 and 1999. As indicated in the document,
this activity has increased by 5.6% in 1999 over 1998.
VALET PARKING EXPERIMENT
This weekend we are going to experiment with valet parking on the top deck of the Village
Parking structure as we discussed several weeks ago. This will be an enhanced service when the
Village structure fills. Rates will be five dollars for the first hour, ten dollars for three hours, and
twenty dollars for anything over three hours. The following week we will evaluate this and
discuss how you wish to proceed with this matter.
TOWN MANAGERS SCHEDULE
I will be taking two vacation days next week and will be out of the office Thursday, Friday, and
Saturday, and I will return to Vail on Sunday. During my absence, Pam Brandmeyer will be
functioning as the Acting Town Manager, and Beth will know how to get ahold of me if you
need anything.
UPCOMING ITEMS
03/14/00 WS - 2:00 P.M.
Lionshead Community Facility
DRB Report
PEC Vacancy Appointment
Alpine Garden- School House Garden & Picnic Area
6 Critical Strategies - Community Collaboration
Donovan Park
03/21/00 WS - 2:00 P.M.
PEC Report
DRB and AIPP Vacancy Appointment
Speed Study Map and Data.
Proposed Changes to the Towns "Parking Pay in Lieu" Program
Amendment To The Town's Sub. Reg. (Chpt. 13 Code) To Allow for The Conversion of
Accommodation Units to Employee Housing Units.
EHU Code Amendment
03/21/00 TC - 7:00 P.M.
Appointments of DRB-AIPP-PEC (Separate Items)
EHU Code Amendments
Vail Plaza Hotel, 2"a Reading
Forest Plan Discussion
Glen Davis (President of Vail Hockey) to Discuss Temporary Practice Sheet of Ice
03/28/00 WS - 2:00 P.M.
DRB/PEC Report
TOV Employee Housing
Administration/HR Orientation 0 Position Discussion
Parking Management - Short Term/Long Term
6 Critical Strategies
February 29, 2000
SALES TAX DEDUCTIONS
SHIPPED OUT
Area 1998 1999
Cascade Village 53,585 34,909
East Vail 43,385 97,914
Lionshead 1,805,472 2,855,053
Out of Town N/A N/A
Sandstone 5,706 19,689
Vail Village 29,974,584 31,486,580
West Vail 1,318,516 570,254
Total 33,201,248 35,064,399
This is a 1.3 million dollar sales tax loss for 1998 and a 1.4 million dollar loss in 1999.
There is a 5.6% increase in shipped out in 1999.
Type 1998 1999
Jewelry-VV 9,191,435 9,841,401
Gallery-VV 12,546,033 13,291,072
Total 21,737,468 23,132,473
In Vail Village the jewelry and gallery categories represent 73% of the amount shipped
out.
Catalog sales have been subtracted from these totals.
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MEMORANDUM
To: Members of the Vail Town Council
From: Suzanne Silverthorn, 479-2115
Subject: 2000 TOV Community Survey
Date: March 3, 2000
Attached is a revised draft of the 2000 TOV Community Survey prepared by RRC
Associates. This draft is intended to reflect the modifications discussed at the Feb. 22
work session. In particular, please review questions 6, 7 & 15, as well as the
corresponding remarks from Chris Cares.
We ask that you forward your comments to me by the end of the day on March 8.
Then, we'll begin preparing the postcard mailing (offering the three ways to take part in
the survey), as well as a mailback version to a random sample of 3,000.
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TOWN OF PAIL
Office of the Town Manager
75 South Frontage Road
Vail, Colorado 81657
970-479-2105/Fax 970-479-2157
March 2000
To the Property Owners, Residents and Businesses of Vail:
Re: 2000 Town of Vail Community Survey
You have been selected at random to participate in this years Town of Vail Community Survey. For more
than a decade, the survey has been an important tool in gauging community needs and priorities as well as
evaluating TOV services.
Over the years, we've taken great pride in our delivery of the high level of municipal services you've come
to expect. Your feedback through survey participation is very important to the Town Council as we look
to continue serving your needs and those of all our current and future residents.
Please return your questionnaire in the enclosed business reply envelope within 10 days. If you have
questions or comments regarding this evaluation process, please feel free to contact me at (970) 479-2105.
Then, be sure to watch your local newspapers for publication of the survey results. Thank you for your
help with this important project.
Sincerelv,
Robert W. McLaurin
Town Manager
OPTIONAL
Would you like to be included in our a-mail notification file?
(PLEASE PRINT CLEARLY)
Name
e-mail address a.
• Vail Community Survey 2000
FIRST, A FEW QUESTIONS ABOUT TOWN OF VAIL GOVERNMENT...
1 How satisfied are you with the following functions of the Town of Vail government? Use a scale from 1 to 5 where 1 means "not at all
satisfied" and 5 means "very satisfied" to rate each of the following items. Please use DKINO (Don't Know/No Opinion) as appropriate.
NOT AT ALL VERY
SATISFIED SATISFIED DKINO
Current Town Council 1 2 3 4 5 x
Planning and Environmental Commission
(also known as the PEC) 1 2 3 4 5 x-
Design Review Board (a.k.a. the DRB) 1 2 3 4 5 x
Art in Public Places Board (a.k.a. AIPP) 1 2 3 4 5 x
Town of Vail staff 1 2 3 4 5 x
2 Over the past year, would you say the responsiveness of the Town o1 Vail government has gotten worse, stayed the same, or
improved? GOTTEN STAYED THE
WORSE SAME IMPROVED
1 2 3
3 The Town of Vail has identified its involvement in the following issues as important to the future of Vail. Please rate how important
you feel these issues are.
NOT AT ALL VERY
IMPORTANT IMPORTANT DKINO
Protection of Vail's environmental resources 1 2 3 4 5 x
Improvement of the sense of community in Vail 1 2 3 4 5 x
Construction and maintenance of public infrastructure
(roads, sewers, etc.) to serve both residents and guests 1 2 3 4 5 x
Improving various modes of transportation in and
around Vail (bus, pedestrian, bike, etc.) 1 2 3 4 5 x
Facilitating a range of housing opportunities for those
who work in Vail 1 2 3 4 5 x
Sustaining economic viability of businesses in Vail 1 2 3 4 5 x
4 How effective is the Town of Vail in addressing these same issues?
NOT AT ALL VERY
EFFECTIVE EFFECTIVE DKINO
Protection of Vail's environmental resources 1 2 3 4 5 x
Improvement of the sense of community in Vail 1 2 3 4 5 x
Construction and maintenance of public infrastructure
(roads, sewers, etc.) to serve both residents and guests 1 2 3 4 5 x
Improving various modes of transportation in and
around Vail (public, private, pedestrian, bike, etc.) 1 2 3 4 5 x
Facilitating a range of housing opportunities for those
who work in Vail 1 2 3 4 5 z
Sustaining economic viability of businesses in Vail 1 2 3 4 5 x
5 Do you have any comments about the Town's approach to these issues?
TO VAIL TOWN COUNCIL - Concerning facilities priorities, I suggest that there are several choices. You can ask
all of the facilities questions that follow in Q. 6 and 7, some of the questions, or not address these issues at all in this
survey. The difficulty in getting into the facilities issues is that they are complex. To probe them in depth requires
questions on the proposed mix of facilities, the location, and funding. I have suggested that we "keep it simple" and
not try to get into complicated detail. You are far into your planning and it is difficult to portray all of the tradeoffs and
considerations that have gone into the process to date. Later in the process, if you want to conduct a later more poll-
type survey on the specifics of the facilities issues, that option will be available. I'd suggest that it would be a
telephone survey.
TOWN OF VAIL PRIORITIES
The Vail Town Council and the Vail Metropolitan Recreation District are currently developing a Community Facilities Plan for VaiL
Your input is requested to help refine plan priorities.
6 For many years, the Town of Vail has contemplated civic uses that could be pursued via public-private partnerships. From the list
below please identify how important each use for Town lands is to the Vail community.
NOT AT ALL VERY
IMPORTANT IMPORTANT DKINO
01) Children's center/youth center 1 2 3 4 5 x
02) Community theatre (approx. 250 seats) 1 2 3 4 5 x
03) Conference/learning center 1 2 3 4 5 x
04) Early childhood education (preschools)* 1 2 3 4 5 x
05) Family fun center (billiards, bowling, indoor playground, video arcade) 1 2 3 4 5 x
06) Gymnastics facility 1 2 3 4 5 x
07) Indoor swimming pool 1 2 3 4 5 x
08) Multi-purpose meeting rooms 1 2 3 4 5 x
09) Outdoor swimming pool 1 2 3 4 5 x
10) Performing arts center (approx. 1,400-1,600 seats)** 1 2 3 4 5 x
11) Second ice rink 1 2 3 4 5 x
12) Skateboard park 1 2 3 4 5 x
13) Youth center 1 2 3 4 5 x
14) Other: 1 2 3 4 5 x
COUNCIL NOTE: -NOT INCLUDED IN PREVIOUS SURVEY, "PREVIOUS SURVEY HAD 1,200 SEATS 1
From the list in the last question, rank the three improvements you consider to be of greatest importance to Vail (INSERT # FROM LIST:
Top Choices: # # #
7 How important are the following?
NOT AT ALL VERY
IMPORTANT IMPORTANT DKINO
Develop the "Hub Site" (the vacant parcel east of the Lionshead
parking structure) to create community and resort amenities 1 2 3 4 5 x
Develop the Donovan Park Lower Bench to create
community amenities 1 2 3 4 5 x
Do you have any comments on your responses to Questions 6 and 7 above?
8 Do you feel the Town of Vail needs to take action to improve the community's economic vitality (including retail quality and variety,
keeping businesses in Vail, etc.) in commercial areas?
[I Yes [ ] No [SKIP TO Q. 101
2
9 How important are the following potential actions the Town government could take?
NOT AT ALL VERY
IMPORTANT IMPORTANT DKINO
Increase commercial space 1 2 3 4 5 x
increase number of lodging beds 1 2 3 4 5 x
Increase lodging occupancy 1 2 3 4 5 x
Improve retail mix/quality 1 2 3 4 5 x
Improve lodging quality 1 2 3 4 5 x
Improve streetscape (pavers, street fixtures, landscaping, etc.) 1 2 3 4 5 x
Increase events/programs for local residents (cultural events/programs,
arts, family entertainment, etc.) 1 2 3 4 5 x
Increase events/programs for visitors (cultural events/programs,
arts, family entertainment, etc.) 1 2 3 4 5 x
Review the sign code to clarify and update provisions 1 2 3 4 5 x
Do you have any comments on these potential actions?
10 Please rate your satisfaction with the following Town of Vail functions.
NOT AT ALL VERY
SATISFIED SATISFIED DK/NO
General administration (manager's office, finance department,
human resources department, clerk's office, staff) 1 2 3 4 5 x
Information dissemination (via town newsletters,
town website, Channel 19, etc.) 1 2 3 4 5 x
Municipal Court 1 2 3 4 5 x
COMMUNITY DEVELOPMENT
Tlie Community Development Department provides planning, design review, environmental programs, and building and
restaurant inspection services.
11 Have you used the Community Development Department with the past 12 months?
[ ] Yes No [SKIP TO Q. 13]
12 (IF YES) Please rate your satisfaction with the following aspects of the Community Development Department.
NOT AT ALL VERY
SATISFIED SATISFIED DKINO
Overall service and efficiency 1 2 3 4 5 x
Courtesy and attitude 1 2 3 4 5 x
Building permit review and inspections 1 2 3 4 5 x
13 (ALL RESPONDENTS) Please rate your satisfaction with the following aspects of the Community Development Department.
NOT AT ALL VERY
SATISFIED SATISFIED DKINO
Livability of Vail (environment, quality of
development, amenities versus cost to live here) 1 2 3 4 5 x
Environmental quality in the Town of Vail (air, water, etc.) 1 2 3 4 5 x
Quality of new development and redevelopment over the past
three years (Austria Haus, Golden Peak, Slifer Plaza, streetscape, etc.) 1 2 3 4 5 x
Cleanliness of restaurants in Vail 1 2 3 4 5 x
3
PUBLIC WORKS
r
The Public Works Department provides maintenance of public areas including parks, roads and streets.
14 Rate your satisfaction with Public Works services in the Town of Vail:
NOT AT ALL VERY
SATISFIED SATISFIED DKINO
Snow removal 1 2 3 4 5 x
Frontage Road maintenance by the State of Colorado 1 2 3 4 5 x
Road and street maintenance by the Town of Vail 1 2 3 4 5 x
Park playground equipment safety 1 2 3 4 5 x
Overall park maintenance 1 2 3 4 5 x
Appearance and condition of town owned buildings 1 2 3 . 4 5 x
Friendliness and courteous attitude of Public Works employees 1 2 3 4 5 x
Cleanliness of pedestrian villages 1 2 3 4 5 x
TO VAIL TOWN COUNCIL - We have tried to ask this question without the use of a picture of the new signs. You
will notice that the wording has been refined. Are you comfortable with this wording? We are still playing with the
idea of using a picture in the web survey but it is difficult to do justice to the new signs in the black and white mail
survey format.
15 The Town of Vail is updating its street and pedestrian wayfinding signs throughout the town to help visitors find their way around Vail
more easily. Which of the following best characterizes your preference for the function of street signs in Vail residential
neighborhoods?
[ ] Maintain the vertical wooden format for neighborhood signs (i.e., primarily a decorative function)
[ ] Replace existing wooden signs with a user-friendly format (i.e., illuminated at night, easy to read, etc.) as part of a new sign system
[ ] No preference
TO VAIL TOWN COUNCIL - As requested, we considered adding a question on the renaming of the Frontage Roads.
I felt that it required considerable explanation in order to ask the question at all (pros and cons, marketing public
relations issues, etc.) I felt that it is tough to do justice to the topic in our simple questionnaire format. If you feel
strongly we can go back and work on it further to come up with a question. Otherwise, I'd suggest that it is an issue
better addressed with an information campaign and some neighborhood/public meetings.
EMERGENCY SERVICES
16 Have you utilized Fire Services within the past 12 months?
[ ] Yes [ ] No
17 Please rate your satisfaction with the following aspects of Fire Services in the Town of Vail.
NOT AT ALL VERY
SATISFIED SATISFIED DKINO
Fire response time/arrival on-scene 1 2 3 4 5 x
Emergency medical or first aid assistance 1 2 3 4 5 x
Courtesy and attitude 1 2 3 4 5 x
Public fire safety education program 1 2 3 4 5 x
Fire prevention/inspection service 1 2 3 4 5 x
Professional in appearance and actions 1 2 3 4 5 x
Firefighters take time to explain what needs to be done 1 2 3 4 5 x
Your confidence in the ability of the Vail Fire Department 1 2 3 4 5 x
4
18 Please rate your satisfaction with the following aspects of Police Services in the Town of Vail.
NOT AT ALL VERY
SATISFIED SATISFIED DKINO
Overall feeling of safety and security 1 2 3 4 5 x
Friendliness and approachability of 1 2 3 4 5 x
Vail police department employees
Overall quality of service 1 2 3 4 5 x
Overall fairness of police employees 1 2 3 4 5 x
Visibility of police foot/vehicle patrol 1 2 3 4 5 x
Uniforms of police foot/vehicle patrol 1 2 3 4 5 x
Decals/signs on police cars 1 2 3 4 5 x
19 Is the level of enforcement for the following too little, just about right, or too much?
TOO JUST ABOUT TOO
LITTLE RIGHT MUCH
Traffic enforcement (speeding, DUI, reckless driving, etc.) [ ] [ J [ ]
Parking enforcement [ ] [ ] [ ]
Code enforcement (signage, abandoned vehicles, etc.) [ ] [ ] [ ]
Do you have any comments or suggestions about Town of Vail fire or police services?
ANIMAL CONTROL
(Contracted from Eagle County)
20 Have you had contact with animal control within the past 12 months?
[ ] Yes
[ J No [SKIP TO Q. 23]
21 Please rate your satisfaction with animal control services.
NOT AT ALL VERY
SATISFIED SATISFIED DKINO
Response time to complaints 1 2 3 4 5 x
Overall quality of service 1 2 3 4 5 x
22 Are patrols for leash law violations too little, just right, Too JUST Too
or too much? LITTLE RIGHT MUCH
[J [J II
TOWN OF VA IL BUS SYSTEM AND PUBLIC PARKING
23 Have you used the TOV bus system within the past 12 months?
[ ] Yes [ ] No [SKIP TO Q. 27]
24 How often do you normally use the bus system?
[ ] Frequently-almost every day [ ] Sometimes-once a month or so
[ ] Often-about once a week [ ] Rarely-less than once a month
5
25 Please rate your satisfaction with bus service.
NOT AT ALL VERY +
SATISFIED SATISFIED DKINO
Bus driver courtesy 1 2 3 4 5 x
Safe driving habits of bus driver 1 2 3 4 5 x
Dependability of bus service 1 2 3 4 5 x
Cleanliness of buses 1 2 3 4 5 x
Cleanliness of Vail Transportation Bus Terminal 1 2 3 4 5 x
26 Do you think the frequency of the following bus services is appropriate?
TOO ABOUT NOTFREQUENT
FREQUENT RIGHT ENOUGH
Frequency of In-town shuttle [ ] [ ] [ ]
Frequency of outlying services [ ] [ ] [ ]
27 Please rate your satisfaction with public parking services in Vail.
NOT AT ALL VERY
SATISFIED SATISFIED DKINO
Booth attendant courtesy 1 2 3 4 5 x
Speed of transaction at staffed exit booths 1 2 3 4 5 x
Speed of transaction at automatic exit booths 1 2 3 4 5 x
Overall parking fees/pricing structure 1 2 3 4 5 x
Cleanliness and lighting of parking structures 1 2 3 4 5 x
Do you have any comments or suggestions about parking in Vail?
LIBRARY
28 Do you hold a library card in the Town of Vail?
[ ] Yes
[ J No
29 Have you visited, called or e-mailed the library within the past 12 months?
[ ] Yes
[ ] No [SKIP TO Q. 32]
30 Have you used the Community Room within the past 12 months?
[ ] Yes
(J No
31 Please rate your satisfaction with the following Vail library services and facilities.
NOT AT ALL VERY
SATISFIED SATISFIED DKINO
Research information 1 2 3 4 5 x
Material checkout 1 2 3 4 5 x
Fiction and non-fiction books 1 2 3 4 5 x
Magazines and newspapers 1 2 3 4 5 x
Alternate media including video and books on tape 1 2 3 4 5 x
On-line databases 1 2 3 4 5 x
Youth materials 1 2 3 4 5 x
Youth programs 1 2 3 4 5 x
Parking/ access 1 2 3 4 5 x
6
32 Over the past two years, has the sense of community within the Town improved, stayed the same, or gotten worse?
[ ] Improved
[ ] Stayed the same
[ ] Gotten worse
[ ] Don't know/no opinion
33 Are there any actions the Town could take to encourage you to attend Town Council meetings?
ABOUT YOU
Please provide the following demographic information. Please remember that all responses remain strictty confidential and are
reported onlp in group format.
34 Where is your residence within the Town of Vail located?
[ ] East Vail [ ] Potato Patch, Sandstone
[ ] Booth Falls/ Bald Mountain Road areas [ ] Buffehr Creek, Lionsridge, the Valley
[ ] Booth Creek/Aspen Lane [ ] Vail Commons/Safeway area
[ ] Golf Course [ ] West Vail (north of 1-70)
[ J Vail Village [ J Matterhorn, Glen Lyon
[ ] Lionshead [ ] Intermountain
[ ] Not a resident of the Town of Vail [ ] Other:
35 What is your employment status?
[ ] Employed full time
[ ] Employed part time
[ ] Not employed [SKIP TO Q. 38]
IF EMPLOYED
36 Do you work within Town of Vail boundaries?
[ ] Yes
[ ] No
37 How do you typically travel to work?
[ ] Foot/walk
[ J Bus
[ ] Bike
[ ] Car/truck
[ ] Other:
38 Do you have any of the following Town of Vail parking passes?
[ ] Blue Card
[ ] Gold Card
[ ] Value
39 Do you own or rent your residence?
Own
[ ] Rent
[ ] Other (specify)
7
40 How long have you lived within the Town of Vail (or owned property if a non-resident)?
[ ] Less than 1 year
[ ] 1-5 years
[ ] 6-15 years °
[ j More than 15 years
41 Do you have computer access to the Internet?
[ ] Yes
[ ] No [SKIP TO Q.43]
42 How often do you go online?
[ ] Every day or almost every day
[ ] At least once a week
[ ] Once every couple of weeks
[ J Monthly
[ ] Rarely
43 Which of the following best describes you?
[ ] Non-resident owner of business/commercial property [SKIP TO Q. 45]
[ j Year-round resident (12 months/year)
[ ] Seasonal resident
44 (IF RESIDENT) Do you own or operate a business within the Town of Vail?
[ ] Yes
[ ] No
45 Are you a registered voter in Vail?
[ ] Yes [ j No
46 Which of these categories best describes your household status?
[ ] Single, no children
[ ] Couple, no children
[ ] Household with children
[ ] Empty-nester, children no longer at home
47 Do you have additional comments or suggestions for the Vail Town Government?
8
J
t Thank you for your participation in our continuing evaluation program.
Your input is extremely important.
For your information, the.following e-mail and telephone numbers can be used to contact your
Town Council or Town Manager. We invite additional comments or suggestions.
towncouncil(aki vail.coms
website: htto-ki.vail.coms
council 24-hour voice mail: (970) 479-1860
town manager's phone: (970) 479-2105
town manager's e-mail: mclaurin(a@vail.nei
IIRRCSERVERIIDATA2lworddocslVAILITOWN120001Vail Community Survey 2000.DOC
9
{ Mar 0.7 00 08:03a CHHRLES R. LIPCOM 1-970-476-8681 p.1
CHARLES R. LIPCON
Attomey At Law
Suite 2480
One Biscayne Tower
2 South Biscayne Blvd.
Miami, Florida 33131
Intemet Sealaw@wl......
Telephone (305) 373-3016
Fax (305) 373-6204
March 6, zuW
Mayor Ludwig Kurz and Town Council Members,
Planning and Environmental Commission,
and George Ruther, Senior Planner
Town of Vail
75 S. Frontage Road
Vail, Colorado 81657
Fax: 479-2452
Re: Vail Plaza Hotel Proposal
Dear Sirs and Madams:
It has recently come to my attention that three of the
members of the town council's votes with respect to the
above project should not be counted for the following
reasons.
TOWN CHAR-i:xr. SECTION 3.7
Section 3.7 of the Town Charter specifically prohibits
council members from having any direct or indirect
financial interest in any contract with the town.
Greg Moffet's c~...kany Tiga Advertising Inc. entered into a
contract with the town of Vail on may 19, 1995. The
contract was renewed on March 16, 1999 and runs until May
30, 2004. On Nov. 1, 1999 the contract was assigned to Tiga
Vail, LLC.
Mar 07 00 08:03a CHHRLES R. LIPCON 1-970-476-8681 p.2 j
According to a report based on Colorado State records, Tiga
Advertising has Greg Moffet as president and Christine
Moffet as vice president. A copy of that information is
attached. Tiga Vail, LLC shows Timothy Moffet as a
director. A copy is attached. I have been told that Timothy
Moffet is Greg Moffet's brother.
Unless valid consideration was paid to Greg Moffet for his
or his companies interest in the contract with the Town of
Vail, the transfer is a sham designed to get around the
town charter prohibition. Further the purported assignment
was not signed by Tiga Vail, LLC and therefor has not come
into effect. (A copy of the letters approving the idea of.
an assiy,,,..ent is attached. However the actual assignment
was never prepared or signed according to the town records
provided to me.) That leaves Tiga Advertising Inc as the
contracting party with the town of Vail.
Even if the assignment was valid, Greg Moffet is
benefiting, at least indirectly, since he is still running
the advertising company. A copy of Tiga Advertising's web
site is attached which shows as the email
address. An email sent to that address was answered by Greg
Moffet. A copy of the email is attached. Further the web
site advertises the availability of advertising on the town
of Vail buses. If Greg Moffet was not involved in the
contract with the town of Vail, why would he be offering
advertising for the town.
TOWN CUA?RTER SECTION 4.11
Section 4.11 of the town charter prohibits a member of the
council from voting on matters in which 1. He has a
substantial personal or financial interest, 2. Has other
than the common public interest, or 3. On any question
concerning his own conduct.
Greg Moffett: He directly or indirectly has a contract with
the town of Vail under which he makes money from riders on
the town buses. The more riders, the more money. Therefore
he has a direct interest in packing Vail with as many
tourists as possible which would be accomplished by
approving the Vail Plaza Hotel in violation of the master
plan. More rooms, more guests, more bus riders, more money
Mar 07 00 08:03a CHARLES R. LIPCON 1-970-476-8681 p.3
for Greg Moffet or his related entities. Further Vail
Resorts is a client of Greg Moffet's and they have
reportedly expressed an interest in buying the property.
Rod Slifer: He has a direct financial stake in the decision
by reason of the fact that he was the broker on the sale of
unit 3 in the Vail Gateway. That sale had a penalty clause
in it, if the master plan was violated. As such Rod Slifer
or his related entities will have to refund money on the
commission earned on the sale. Further Rod Slifer's firm is
in some type of partnership or relationship to Vail
Associates and/or Vail Resorts. Vail Resorts has reportedly
expressed an interest in buying the property. Lastly Rod
Slifer's firm represents unit 4 in the Vail Gateway which
is listed for sale. The violation of the master plan will
have a direct effect on the value of unit 4.
Mayor Kurz: Reportedly works for Vail Resorts or a related
entity. Vail Resorts has reportedly expressed an interest
in buying the property.
Besides the substantial financial interest that two of the
council members above have in violating the master plan to
approve the Vail Plaza Hotel, all three have an interest
other than the common public interest, by reason of their
relationship to Vail Resorts.
Based on the foregoing it is respectfully requested that
the vote be recounted without the votes of Greg Moffet, Rod
Slifer, or Mayor Kurz being considered.
Respectful 4 Yours,
YJA tv
Charles R. Lipcon
Mar 07 00 08:03a CHRRLES R. LIPCON 1-970-476-8681 p•4
PAGE 4
7TH DOCUMENT of Level 1 printed in FULL format.
***THIS DATA IS FOR INFORMATION PURPOSES ONLY. CERTIFICATION CAN ONLY BE
OBTAINED THROUGH THE OFFICE OF THE COLORADO DEPARTMENT OF STATE.***
COLORADO DEPARTMENT OF STATE, CORPORATE/LTD PARTNERSHIP RECORD
NAME: TIGA ADVERTISING, INC.
TYPE: DOMESTIC PROFIT (IN COLORADO)
STATUS: IN GOOD STANDING
FILING-DATE: 07/18/1994
DURATION: PERPETUAL
STATE OF INCORPORATION: COLORADO
Aulie.r.SS: PO BOX 268
DENVER, CO 80202
REGISTERED AGENT: ISAACSON ROSENBAUM WOODS&LEVY
CURRENT AGENT APPOINTED: 09/27/1996
REGISTERED OFFICE: 633 17TH ST #2200
DENVER, CO 80202
ANNUAL-REPORT:
CURRENT REPORT/NO:
PRIOR REPORT/NO: 09/28/1998 i9981174609
PRIOR REPORT/N0: 09/27/1996 19961126800
NUMBER: 19941080118
OFFICERS:
MOFFET GREG
PRESIDENT
PO BOX 268
VAIL, CO 81658
MDFFET CHRISTINE P
VICE PRESIDENT
PO BOX 268
I L, CO 81658
DIRECTORS:
MOPPET GREG
PO BOX 266
VAIL, CO 81658
MOFFET CHRISTINE P
PO BOX 268
VAIL, CO 81658
Mar 07 00 08:04a CHARLES R. LIPCON 1-970-476--8681 p.5
r~
2ND DOCUMENT of Level 1 printed in FULL format. PAGE 2
'a
***THIS DATA IS FOR Ihruru4ATION PURPOSES ONLY. CERTIFICATION CAN ONLY BE
OBTAINED THROUGH THE OFFICE OF THE COLORADO DEPARTMENT OF STATE.***
COLORADO DEPARTMENT OF STATE, CORPORATE/LTD PARTNERSHIP RECORD
NAME: TIGA VAIL LLC
TYPE: DOMESTIC LIMITED LIABILITY COMPANY (IN COLORADO)
STATUS: IN GOOD STANDING
FILING-DATE: 11/23/1999
DURATION: PERPETUAL
STATE OF INCORPORATION: COLORADO
ADDRESS: PO BOX 268
1515 ARAPAHOE ST STE 1000
DENVER, CO 80202
REGISTERED AGENT: CAIN CYNTHIA R
REGISTERED OFFICE: C/O GORSUCH KIRGIS LLP
1515 ARAPAHOE ST STE 1000
DENVER, CO 80202
ANNUAL-REPORT:
CURRENT REPORT/NO:
NUMBER: 19991220472
DIRECTORS:
MOFFET TIMOTHY E
2958 S FRONTAGE RD WEST
VAIL, CO 81657
HISTORY:
1. DATE: 11/23/1999
TRANSACTION: ARTICLES OF INCORPORATION
COMMENT: TIGA VAIL LLC...
DOCUMENT NO: 19991220472
CALL LEXIS DOCUMENT SERVICES FOR ALL YOUR CORPORATE NEEDS. 800-634-9738
VAIL PLAZA HOTEL
2000 REVISED MAJOR
AMENDMENT
PROPOSAL
Town of Vail
Planning & Environmental Commission
February 28, 2000
TOWN VAVAIL
Department of Community Development
75 South Frontage Road
Vail, Colorado 81657
970-479-2138
FAX 970-479-2452
Vail Plaza Hotel
Executive Summary
(2/28/00)
The Town of Vail Community Development Department and the Public Works Department, with the aid of
various outside consultants, have completed the review of the proposal for the redevelopment of the Vail
Plaza Hotel. Upon completion of your review, the Town staff is recommending approval of the proposed
project. The staffs recommendation for approval carries with it 22 conditions. The details of the staffs
recommendation and the recommended conditions can be found in Section 111 of this memorandum.
In evaluating the proposal, the Town staff relied upon the regulations, policies and guidelines outlined in
the various land-planning related documents adopted by the Town of Vail. Throughout the course of the
development review process staff remained primarily focused on the technical aspects of the proposal.
The matters of design and policy were left up to the Town's Boards. A detailed narrative of the staffs
findings based upon the established review criteria is outlined in Section Vll of this memorandum.
A complete breakdown and technical analysis of the proposal has been prepared. In the Vail Plaza Hotel
Zonina Analvsis (revised 2128100) and the Vail Plaza Hotel Proposal ComDarison (revised 2/28/00), staff
provides analysis and comparison of the various development standards prescribed by the Zoning
Regulations and compares the figures of the 2000 proposal to those of the 1999 approval and the 1998
proposal which had been rejected by Town Council nearly one year ago. Also included in the analysis
documents are a Vail Plaza Hotel View Analysis, Vail Plaza Hotel Sun/Shade Analysis and a Vail Plaza
Hotel Parking Analysis (revised 2/28/00). The purpose of these documents is to provide a comparison of
existing conditions relative to proposed conditions should the hotel be constructed. Accompanying this
information is also a revised Vail Plaza Hotel Traffic Impact Report. The original report had been
prepared for the 1998 proposal, Since its original formulation, the report has been revised and
supplemented in response to changing conditions and requests of staff and others. The basic findings of
the report conclude that while the redeveloped hotel will have impacts of current traffic patterns, the
projected impacts can be successfully mitigated. Complete copies of these six reports and other relevant
information have been provided as exhibits and are found in the back of this memorandum.
Lastly, a brief overview of the development history of the Vail Village Inn Special Development District
has been prepared. This overview is intended to provide a basic understanding of the proposed changes
that have occurred within the District since its original adoption in 1976. The development history of the
Vail Village Inn is outlined in Section IV of this memorandum.
RECYCLED PAPER
VAIL PLAZA HOTEL
Staff Memorandum
(2/28/00)
TABLE OF CONTENTS
1. INTRODUCTION ....................................................................................................................................................................1
11. DESCRIPTION OF THE REQUESTS ..................................................................................................................................2
A. Major Amendment to Special Development District ...........................................................................2
B. Conditional Use Permit ..........................................................................................................................3
Ill. STAFF RECOMMENDATION 3
A. Pros/Cons .............................................................................................................................................3-4
B. Conditions of Approval .......................................................................................................................4-7
IV. BACKGROUND ..................................................................................................................................................7-8
V. PUBLIC ACCOMMODATION ZONE DISTRICT ....................................................................................................8
VI. ZONING ANALYSIS .........................................................................................................................................9-10
VII. SPECIAL DEVELOPMENT DISTRICT MAJOR AMENDMENT PROCESS ...................................................10-11
A. Design compatibility and sensitivity to the immediate environment, neighborhood and adjacent
properties relative to architectural design, scale, bulk, building height, buffer zones, identity,
character, visual integrity and orientation .................................................................................................11-13
B. Uses, activity and density which provide a compatible, efficient and workable relationship with
surrounding uses and activity ..........................................................................................................13-14
Emolovee Housina Reouirement ......................................................................................14-15
Emolovee Housina Generation Analvsis .........................................................................15-17
C. Compliance with parking and loading requirements as outlined in Chapter 18.52. of the Town of Vail
Municipal Code ..............................................................................................................................................17-18
D. Conformity with the applicable elements of the Vail Comprehensive Plan, Town policies and Urban
Design Plan ..........................................................................................................................................................18
Vail Land Use Plan ..........................................................................................................................18-20
Vail Village Master Plan ..................................................................................................................20-23
Vail Village Design Considerations ..............................................................................................23-24
Urban Design Considerations .......................................................................................................24-30
Architect Landscaoe Considerations ..........................................................................................30-40
E. Identification and mitigation of natural and/or geologic hazards that affect the property on which the
special development district is proposed .......................................................................................................40
F. Site plan, building design and location and open space provisions designed to produce a functional
development responsive and sensitive to natural features, vegetation and overall aesthetic quality of
the community ................................................................................................................................................40-41
G. A circulation system designed for both vehicles and pedestrians addressing on and off-site traffic
circulation ............................................................................................................................................................41
H. Functional and aesthetic landscaping and open space in order to optimize and preserve natural
features, recreation, views and functions ..................................................................................................41-42
1. Phasing plan or subdivision plan that will maintain a workable, functional and efficient relationship
throughout the development of the special development district ..............................................................42
VIII. CRITERIA AND FINDINGS FOR A CONDITIONAL USE PERMIT .............................................................................42-45
ATTACHMENT AA - L
MEMORANDUM
TO: Planning and Environmental Commission
FROM: Department of Community Development
DATE: February 28, 2000
SUBJECT: A request for a final review and recommendation of a major amendment, to allow
for the proposed redevelopment of the Vail Village Inn, Phase IV, within Special
Development District No. 6, and a conditional use permit, to allow for the
operation of a fractional fee club in the Public Accommodation Zone District,
located at 100 East Meadow Drive/Lots M, N, & O, Block 5-D, Vail Village First
Filing.
Applicant: Waldir Prado, Daymer Corporation
Planner: George Ruther
1. INTRODUCTION
The applicant, Waldir Prado, d.b.a. Daymer Corporation, represented by Jay Peterson, is
proposing to redevelop the Vail Village Inn, located at 100 East Meadow Drive. The applicant
has submitted two applications to the Town of Vail Community Development Department for
review and consideration:
Major Amendment Request
1) A request for a major amendment to Special Development District #6, Vail Village Inn.
The major amendment application proposes changes to the existing approved
development plan and is intended to facilitate the redevelopment of the existing Vail
Village Inn, Phase IV Condominiums and allow for the construction of the Vail Plaza
Hotel. The current proposal amends Phase IV of the Vail Village Inn Plaza only. No
amendments are proposed to Phases 1-III or V of the Vail Village Inn.
Conditional Use Permit Request
2) A request for a conditional use permit, pursuant to Chapter 16 of the Town of Vail Zoning
Regulations, to allow for the operation of a fractional fee club within the proposed Vail
Plaza Hotel. The fractional fee club will be comprised of 50 fractional fee club units
operated and managed by the owner of the Vail Plaza Hotel.
The applicant has identified what he believes to be public benefits which will be realized by the
Town as a result of the Vail Plaza Hotel redevelopment. The public benefits associated with the
hotel proposal are:
A
TOWN OF YA&
i
a
• An increase in the annual occupancy rate through the redevelopment of an older, existing
hotel.
• The creation of approximately 10,500 square feet of new conference and meeting room
facilities.
• The implementation of the recommended Town of Vail Streetscape Master Plan
improvements along Vail Road, the South Frontage Road and a portion of East Meadow
Drive.
• The re-investment and redevelopment of resort property in the Town of Vail.
• The implementation of the development goals, objectives and policies adopted by the Town
for the Vail Village Inn property.
• A significant increase in the Town's supply of short-term, overnight accommodation to serve
our guests and visitors.
• The construction of a world-class "anchor" hotel providing a high-level of guest services and
amenities.
• A potentially sizeable annual contribution to the Town's declining sales tax revenue.
II. DESCRIPTION OF THE REQUESTS
Major Amendment Request
The applicant, Daymer Corporation, represented by Jay Peterson, has submitted two
development review applications to the Town of Vail Community Development. The first
application is a request for a final review and recommendation of a proposed a major
amendment, pursuant to Chapter 9 of the Town of Vail Zoning Regulation, to Special
Development District No. 6, Vail Village Inn. The second request is for a conditional use permit
to allow for the operation of a fractional fee club. The purpose of the major amendment is to
amend the approved development plan to allow for the construction of the Vail Plaza Hotel in
Phase IV of the District.
The applicant is proposing significant improvements to Phase IV of the Vail Village Inn Special
Development District. The existing hotel and restaurant are proposed to be demolished to allow
for the new construction of the Vail Plaza Hotel: The hotel is intended to be a mixed-use
development including residential, commercial and recreational uses. The applicant is proposing
to construct 99 new accommodation units (hotel rooms) ranging in size from approximately 350
sq. ft. to 370 sq. ft. per unit, 50 part-time fractional fee club units, 18 employee housing units (38
beds) and 1 free-market condominium. The fractional fee club units are considered part-time,
since during the summer months the hotel will retain ownership of the units to rent as short-term
accommodation units, and then during the winter months (approximately 24 weeks) the units will
be sold as fractional fee club units. The Vail Plaza Hotel also includes two restaurants, 4,047
square feet of accessory retail located within the hotel and along the plaza, a 15,338 square foot
conference facility, a 24,799 square foot full-service spa and health club facility and
approximately 249 new underground parking spaces.
The approximate total gross square footage of the new hotel is 379,857 square feet. The
following is an approximate square footage breakdown of the various uses within the hotel:
? 62,816 sq. ft. - fractional fee club units
? 5,499 sq. ft. - condominium
2
1
? 35,818 sq. ft. - accommodation units
? 6,332 sq. ft. - employee housing units
? 8,375 sq. ft. - restaurant/retail
? 15,130 sq. ft. - conference/meeting rooms
? 24,817 sq. ft. - spa/health club
? 221,070 sq. ft. - common area (mechanical, maid closets, stairs/hallways, parking, office,
lobby, etc.)
379,857 sq. ft. gross building square footage
Conditional Use Permit Request
The second application submitted for review is for a conditional use permit to allow for the
operation of a fractional fee club in the Public Accommodation zone district. The granting of a
conditional use permit by the Town of Vail would allow the applicant to operate 50 fractional fee
club units within the Vail Plaza Hotel. The applicant is proposing that the club units be sold on
an interval basis. The club units would be sold for 24 weeks during the winter months with the
remaining 28 weeks owned by the hotel for use as short-term accommodations units. It is
believed by the applicant that this sales structure will maximize the occupancy of the units and
optimize the availability of the units for marketing the conference facility of the hotel during the
summer months and shoulder seasons. To further improve occupancy potential of the fractional
fee club, the 50 club units have been designed to include up to two "lock-off" spaces per unit.
This design creates a total of 108 "keys" and 216 "pillows" for the fractional fee club component
of the hotel (1 key = 1 room).
A complete set of reduced plans has been attached for reference (Exhibit AA).
III. STAFF RECOMMENDATION
The Community Development Department is recommending approval of the applicant's request
for a major amendment to Special Development District #6 and a conditional use permit, to allow
for redevelopment of Phase IV of the Vail Village Inn. Staff's recommendation for approval is
based upon the review of the criteria outlined in Sections V & VI of this memorandum. The staff
believes that the proposal is in general compliance with the nine design criteria and the criteria
for a conditional use permit, as identified in this memorandum.
In reviewing the proposal, staff identified a number of pros and cons that we believe are
associated with the hotel proposal. The list includes, but is not limited to, the following:
PROS
• The presence of economic redevelopment in Vail.
• An increase to the Town's supply of hotel beds and an increased level of quality.
• The implementation of the Town's development goals, objectives, and policies:
• The creation of new, deed restricted employee housing to offset the housing impacts
associated with the hotel.
• The elimination of an unsightly surface parking lot.
• The completion of the final phase of the Vail Village Inn Special Development District.
• The construction of new conference and meeting room facilities within the Town.
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• The construction of public improvements funded with private dollars.
• The potential increases in sales tax revenue.
• An increased amount of public open space.
• An improved and updated loading/delivery facility which is relocated from Vail Road.
• The provision of 18 on-site employee housing units.
CONS
• Increased vehicular traffic on Vail Road.
• Deviations from the underlying zoning development standards are required.
• The bulk and mass of the new hotel is significantly greater than the sizes of buildings
presently on the development site.
• There are increased impacts of shading on public areas.
• The conference and meeting room facilities are potentially under-sized.
• Additional views of Vail Mountain from public areas will be negatively impacted.
• Only a portion of the dilapidated plaza paver surface is being replaced and improved. .
• Increased loading/delivery truck traffic on Town streets.
• There is only a marginal net increase of true accommodation units over what exists today.
• An eighteen to twenty-four month construction process (noise, construction traffic, etc).
Should the Planning & Environmental Commission choose to recommend approval of the
requested major amendment to the Vail Town Council, staff would recommend that the
Commission make the following finding:
"That the proposed major amendment to Special Development District #6, Vail Village
Inn, complies with the nine design criteria outlined in Section 12-9A-8 of the Town of Vail
Municipal Code. The applicant, as required, has demonstrated to the satisfaction of the
Commission that any adverse effects of the requested deviations from the development
standards of the underlying zoning are outweighed by the public benefits provided or has
demonstrated that one or more of the development standards is not applicable, or that a
practical solution consistent with the public interest has been achieved. Further, the
Commission finds that the requested conditional use permit to allow for the operation of a
fractional fee club complies with the applicable criteria and is consistent with the
development goals and objectives of the Town. Lastly, public notice of this public hearing
has been sent to adjacent property owners and published in a local newspaper of record
in accordance with Section 12-3-6C of the Town Code."
Should the Planning & Environmental Commission choose to recommend approval of the
requested major amendment, staff would recommend that the approval carry with it the following
conditions-
1 . That the Developer submits detailed civil engineering drawings of the required off-site
improvements (street lights, drainage, curb and gutter, sidewalks, grading, road
improvements, etc.) as identified on the off-site improvements plan to the Town of Vail Public
Works Department for review and approval, prior to application for a building permit.
2. That the Developer submits a detailed final landscape plan and final architectural elevations
for review and approval of the Town of Vail Design Review Board, prior to application for a
building permit.
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3. The sdd approval time requirements and limitations of Section 12-9A-12 shall apply to
Ordinance No. 1, Series of 2000. In addition, the phasing of the construction of the hotel
shall not be permitted.
4. That the Developer submits the following plans to the Department of Community
Development, for review and approval, as a part of the building permit application for the
hotel:
a. An Erosion Control and Sedimentation Plan;
b. A Construction Staging and Phasing Plan;
C. A Stormwater Management Plan;
d. A Site Dewatering Plan; and
e. A Traffic Control Plan.
5. That the Developer receives a conditional use permit to allow for the construction of Type III
Employee Housing Units in Phase IV of the District, in accordance with Chapter 12-16, prior
to the issuance of a building permit, to provide housing on-site.
6. That the Developer submits a complete set of plans to the Colorado Department of
Transportation for review and approval of a revised access permit, prior to application for a
building permit.
7. That the Developer meets with the Town staff to prepare a memorandum of understanding
outlining the responsibilities and requirements of the required off-site improvements, prior to
second reading of an ordinance approving the major amendment.
8. That the Developer submits a complete set of plans responding to the design concerns
expressed by Greg Hall, Director of Public Works & Transportation, in his memorandum to
George Ruther, dated 12/13/99. The drawings shall be submitted, reviewed and approved by
the Town Engineer, prior to final Design Review Board approval.
9. That the Developer records public pedestrian easements between the hotel and the Phase III
Condominiums, between the hotel and the Phase V Building, and along the Vail Road
frontage. The easements shall be prepared-by the Developer and submitted for review and
approval of the Town Attorney. The easements shall be recorded with the Eagle County
Clerk & Recorder's Office prior to the issuance of a Temporary Certificate of Occupancy.
10. That the Developer record a deed-restriction, which the Town is a party to, on the Phase IV
property prohibiting the public use of the spa facility in the hotel. Said restriction may be
revoked if the Developer is able to demonstrate to the satisfaction of the Town that adequate
provisions for vehicle parking have been made to accommodate the public use of the spa.
The restriction shall be recorded prior to the issuance of a building permit.
11. That the Developer submits a final exterior building materials list, a typical wall sections,
architectural details and a complete color rendering for review and approval of the Design
Review Board, prior to making an application for a building permit.
12. That the Developer submits a comprehensive sign program proposal for the Vail Plaza Hotel
for review and approval of the Design Review Board, prior to the issuance of a Temporary
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Certificate of Occupancy.
13. That the Developer submits a roof-top mechanical equipment plan for review and approval of
the Design Review Board prior to the issuance of a building permit. All roof-top mechanical
equipment shall be incorporated into the overall design of the hotel and enclosed and
screened from public view.
14. That the Developer posts a bond with the Town of Vail to provide financial security for the
125% of the total cost of the required off-site public improvements. The bond shall be in
_ place with the Town prior to the issuance of a building permit.
15. That the Developer installs bollards or similar safety devices at the intersection of the delivery
access driveway and the sidewalk along the South Frontage Road to prevent conflicts
between pedestrians and vehicles, prior to the issuance of a Temporary Certificate of
Occupancy.
16. That the Developer studies and redesigns the entrance on the north side of the hotel across
from the entrance to the Gateway Building to create a more inviting entrance or a design that
redirects pedestrians to another entrance. The final design shall be reviewed and approved
by the Design Review Board prior to the issuance of a building permit.
17. That the Developer coordinate efforts with the owners of the Gateway Building to create a
below ground access for loading and delivery to the Gateway from the Vail Plaza Hotel to
resolve potential loading and delivery concems at the Gateway. If a coordinated effort can be
reached the Developer shall submit revised plans to the Town of Vail Community
Development Department for review and approval, prior to the issuance of a building permit.
18. That the Developer revises the proposed floor plans for the Vail Plaza Hotel to,provide freight
elevator access to the lowest level of the parking structure. The revised plans shall be
submitted to the Town of Vail Community Development Department for review and approval
prior to the issuance of a building permit.
19. That the Developer redesigns the proposed elevator tower to create an architectural feature
atop the tower and revises the proposed building elevations and roof plan prior to final review
of the proposal by the Design Review Board. The Board shall review and approve the
revised design.
20. That the Developer, in cooperation with the Town of Vail Public Works Department design
and construct a left-turn lane on Vail Road and reconfigure the landscape island in the South
Frontage Road median to eliminate left-turns from the loading/delivery. The construction
shall be completed prior to the issuance of a Temporary Certificate of Occupancy.
21. That the Developer provides a centralized loading/delivery facility for the use of all owners
and tenants within Special Development District No. 6. Access or use of the facility shall not
be unduly restricted for Special Development District No. 6. The loading/delivery facility,
including docks, berths, freight elevators, service corridors, etc., may be made available for
public and/or private loading/delivery programs, sanctioned by the Town of Vail, to mitigate
loading/delivery impacts upon the Vail Village loading/delivery system. The use of the facility
shall only be permitted upon a finding by the Town of Vail and the Developer that excess
capacity exists. The Developer will be compensated by the Town of Vail and/or others for the
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common use of the facility. The final determination of the use of the facility shall be mutually
agreed upon by the Developer and the Town of Vail.
22. That the Developer submits a written letter of approval from adjacent properties whose
property is being encroached upon by certain improvements resulting from the construction of
the hotel, prior to the issuance of a building permit.
IV. BACKGROUND
The development review process for the Vail Plaza Hotel has been a lengthy, labor intensive
process that has included numerous meetings with the various Town boards, Town staff, and
interested members of the community. The review process began over two years ago when the
applicant submitted the original redevelopment proposal application to the Community
Development. Following a nine month review process including a final review and
recommendation of approval from the Planning & Environmental Commission and the Design
Review Board, the Vail Town Council informed the applicant that a favorable vote could not be
made on the application and directed the applicant to revise the proposal. The primary concems
of the Council were building height, compliance with the Town's planning documents, off-site
traffic impacts, loading and delivery capabilities and vehicular site access. In response to the
Council's concerns the proposal has been revised and resubmitted to the Community
Development Department.
The revised proposal has been reviewed and evaluated by the Planning & Environmental
Commission, the Design Review Board and the Town staff. The Commission has held five
meetings while the Board has held five conceptual reviews of the revised plans. Additionally, the
applicant held an open house to present the plans to interested members of the community. All
the submitted plans, models and related materials have been available for review at the Office of
Community Development and on various web sites.
The following is a summary of the existing phases and development with the Vail Village Inn
Special Development District:
Phase I - This phase consists of the buildings located at the southeast comer of the
District. Phase I includes one residential dwelling unit approximately 3,927 square feet in
size and nine commercial/retail spaces.
Phase II - This phase consists of three residential dwelling units totaling approximately
3,492 square feet in size and three commercial/retail spaces. Phase II is generally
located in the center of the District.
Phase III - This Phase consists of twenty-nine residential dwelling units totaling
approximately 44,830 square feet in size and six commercial/retail spaces. Phase III is
located at the northeast comer of the District.
Phase IV - This is the original and oldest Phase in the District. This Phase consists of
one residential dwelling unit approximately 5,000 square feet in size and seventy-two
accommodation units comprising approximately 16,585 square feet of floor area. Phase
IV is generally located in the northwest comer of the District.
Phase V - This Phase consists of eleven residential dwelling units and three
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accommodation units totaling approximately 9,972 square feet of floor area and four
commercial/retail spaces. Phase V is located in the southwest comer of the District at
the intersection of Vail Road and East Meadow Drive.
A map illustrating the location of the various Phases has been attached for reference (Exhibit A).
The following is a brief summary of the amendments to Special Development District No. 6 since
the original adoption:
? In 1976, the Vail Town Council passed Ordinance No. 7, Series 1976, establishing Special
Development Districts No. 6, Vail Village Inn, to ensure the unified and coordinated
development of a critical site to the Town of Vail, as a whole, and in a manner suitable for the
area in which it is situated.
? In 1985, the Vail Town Council passed Ordinance No. 1, Series 1985, providing certain
amendments to the approved development plan for Special Development District No. 6. The
amendments included a requirement for a minimum of 175 accommodation units and 72,400
square feet of GRFA devoted entirely to accommodation units in Phase IV.
? In 1987, the Vail Town Council passed Ordinance No. 14, Series 1987, which amended and
modified Section 8 relating to the allowed density of the development plan for Special
Development District No. 6. This amendment broke Phase IV into two distinct phases; Phase
IV and Phase V. This amendment established the maximum allowable GRFA for the entire
District at approximately 120,000 square feet. Further, the amendment reduced the minimum
accommodation unit requirement to 148 units and 67,367 square feet of GRFA.
? In 1989, the Vail Town Council passed Ordinance No. 24, Series of 1989, amending the
density controls of the District. This amendment increased the allowable GRFA to 124,527
square feet and allowed Unit #30 to be created in a commercial space. The amendment
maintained the previous approval requiring a minimum 148 accommodation units and 67,367
square feet of GRFA devoted to units in Phases IV and V.
? In 1991, the Vail Town Council passed Ordinance No. 9, Series 1991, providing for certain
amendments to the approved development plan for Special Development District No. 6,
which relates specifically to Phase IV.
? In 1992, the Vail Town Council passed Ordinance No. 2, Series 1992, allowing for
modifications and amendments to various sections of Special Development District No. 6
which related directly to Phase IV, and which made certain changes to the approved
development plan for Special Development District No. 6 as they relate to Phase IV.
When originally considering deviations from the underlying zoning in 1976, the Town Council
found that such deviations were acceptable, as the community was to realize a substantial
increase in the hotel bed base. An increase in short-term accommodations has been a long-
standing objective of our resort community.
V. "PUBLIC ACCOMMODATION ZONE DISTRICT"
According to the Official Town of Vail Zoning Map, the applicant's property is zoned Public
Accommodation. Pursuant to the Town of Vail Municipal Code, the Public Accommodation Zone
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district is intended,
" to provide sites for lodges and residential accommodations for visitors, together
with such public and semi-public facilities and limited professional offices, medical
facilities, private recreation, and related visitor oriented uses as may appropriately
be located in the same district. The Public Accommodation District is intended to
ensure adequate light, air, open space, and other amenities commensurate with
lodge uses, and to maintain the desirable resort qualities of the District by
establishing appropriate site development standards. Additional nonresidential uses
are permitted as conditional uses which enhance the nature of Vail as a winter and
summer recreation and vacation community, and where permitted are intended to
function compatibly with the high density lodging character of the District."
The Public Accommodation Zone District is intended to provide sites for lodging units with
densities not to exceed 25 dwelling units per acre. The Public Accommodation Zone District,
prior to January 21, 1997, did not permit interval ownership. On January 21, 1997, the Town
Council adopted regulations allowing interval ownership subject to the issuance of a conditional
use permit. Previously, interval ownership was only allowed as a conditional use in the High
Density Multi-family Zone District.
On October 5, 1999, the Vail Town Council approved Ordinance No. 23, Series of 1999,
amending the development standards prescribed in the Public Accommodation Zone District.
The amendments included an increase in allowable GRFA up to 150%, an increase in site
coverage, the elimination of AU's and FFU's in the calculation of density, revised setback
requirements, and other various aspects in the development of properties zoned Public
Accommodation. The allowable building height, landscape area and limitation on commercial
square footage remained unchanged.
VI. ZONING ANALYSIS
The development standards for a Special Development District shall be proposed by the
applicant. Development standards including lot area, site dimensions, setbacks, height, density
control, site coverage, landscaping and parking and loading shall be determined by the Town
Council as part of the approved development plan, with consideration of the recommendations of
the Planning and Environmental Commission. Before the Town Council approves development
standards that deviate from the underlying zone district, it shall be determined that such
deviations provide benefits to the Town that outweigh the effects of such deviations. This
determination is to be made based upon the evaluation of the proposed Special Development
District's compliance with the Review Criteria outlined in the following section of this
memorandum.
The Community Development Department staff has prepared a zoning analysis for the proposed
Vail Plaza Hotel. The Vail Plaza Hotel Zoning Analysis compares the development standards
outlined by the underlying zoning of Public Accommodation (revised 10/99), to the existing
development, the applicant's proposed 1998 major amendment (which was not approved), the
approved 1999 major amendment and the 2000 revised proposal. It is important to note that the
comparison is based on the entire area of the Special Development District.
A copy of the Vail Plaza Hotel Zonina Analvsis has been attached for reference (Exhibit B).
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For comparative purposes, the Community Development Department has also completed an
analysis comparing the 1998 proposal and the 1999 approval to the 2000 proposal. The purpose
of the analysis is to provide a direct comparison of the 1998 proposal and the 1999 approval to
the applicant's revised 2000 proposal.
A copy of the Vail Plaza Hotel Prooosal Comparison has been attached for reference (Exhibit C).
VII. THE SPECIAL DEVELOPMENT DISTRICT MAJOR AMENDMENT PROCESS
Chapter 12-9 of the Town Code provides for the amendment of existing Special Development.
Districts in the Town of Vail. According to Section 12-9A-1, the purpose of a Special
Development District is,
"To encourage flexibility and creativity in the development of land, in order
to promote its most appropriate use; to improve the design character and
quality of the new development within the Town; to facilitate the adequate
and economical provision of streets and utilities; to preserve the natural and
scenic features of open space areas; and to further the overall goals of the
community as stated in the Vail Comprehensive Plan. An approved
development plan for a Special Development District, in conjunction with the
properties underlying zone district, shall establish the requirements for
guiding development and uses of property included in the Special
Development District."
According to Section 12-9A-2, a major amendment to a Special Development District is defined
as,
"Any proposal to change uses; increase gross residential floor area; change the
number of dwelling or accommodation units; modify, enlarge or expand any
approved special development district (other than "minor amendments" as defined
in this Section), except as provided under Sections 12-15-4, "Interior Conversions",
or 12-15-5, "Gross Residential Floor Area (250 Ordinance)" of this Title."
The Town Code provides a framework for the amendment of a Special Development District.
According to the Town Code, prior to site preparation, building construction, or other
improvements to land within a Special Development District, there shall be an approved
development plan for the Special Development District. The approved development plan
establishes requirements regulating development, uses and activity within the Special
Development District.
Upon final review of a proposed major amendment of an existing Special Development District, a
report from the Planning and Environmental Commission stating its findings and
recommendations and a staff report shall be forwarded to the Town Council, in accordance with
the provisions listed in Section 12-16-6 of the Town Code. The Town Council's consideration of
the Special Development District shall be in accordance with the provisions of the Town Code
and approved by two readings of an ordinance.
An approved development plan is the principal document in guiding the development, uses, and
activities of the Special Development District. The development plan shall contain all relevant
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material and information necessary to establish the parameters with which the Special
Development District shall adhere. The development plan may consist of, but not be limited to:
the approved site plan; floor plans, building sections, and elevations: vicinity plan; parking plan;
preliminary open space/landscape plan; densities; and permitted, conditional, and accessory
uses.
The determination of permitted, conditional and accessory uses shall be made by the Planning
and Environmental Commission and Town Council as part of the formal review of the proposed
development plan. Unless further restricted through the review of the proposed Special
Development District, permitted, conditional and accessory uses shall be limited to those
permitted, conditional and accessory uses in the property's underlying zone district.
The Town Code provides nine design criteria, which shall be used as the principal criteria in
evaluating the merits of the proposed major amendment to a Special Development District. It
shall be the burden of the applicant to demonstrate that submittal material and the proposed
development plan comply with each of the following standards, or demonstrate that one or more
of them is not applicable, or that a practical solution consistent with the public interest has been
achieved. The applicant has submitted a report outlining a review of the criteria (Exhibit D). The
nine SDD review criteria are listed below:
NOTE: Staff's analysis is based in part on an analysis by Jeff Winston, an independent design
consultant.
A. Design compatibility and sensitivity to the immediate environment, neighborhood
and adjacent properties relative to architectural design, scale, bulk, building height,
buffer zones, identity, character, visual integrity and orientation.
Staff believes the applicant has designed a structure which relates well to the site and the
surrounding neighborhood. The mass of the Vail Plaza Hotel is significantly greater than
that of the existing buildings on the site. However, staff believes the increased mass is
appropriate for the site and takes into consideration the massing of the buildings on the
adjoining properties and in the immediate vicinity. The applicant has modified the
building mass by redesigning various roof elements, articulating the building facade along
the South Frontage Road, reconfiguring the tower elements and by lowering the roof eave
lines. The lowered roof eave lines match more closely to the eave lines of the adjoining
buildings to the east, west and south, thus insuring a smooth transition of building mass
between properties. To further address building mass the tallest portions of the building
have been located near the center of the development site. This design reconfiguration
reduces the perceived height of the hotel in the immediate area.
The applicant has revised the building footprint in response to the Town Council's request
to maintain the twenty-foot setback along Vail Road. The revised footprint does not
maintain the full twenty-foot setback as requested. The proposed plan shows that the
building encroaches a maximum of four feet into the Vail Road setback. The
encroachment is on the southwest comer of the building. The total square footage of
building area in the setback is approximately 56 square while the total amount of GRFA in
the setback is roughly 36 square feet. Staff believes that the intent of the Town Council's
direction has been met since there is now adequate space for the required landscape
and sidewalk improvements.
The Vail Plaza Hotel exterior building materials are a mixture of stone, stucco and wood.
The roof material is proposed to be a terra cotta colored concrete tile with copper
flashing. The applicant has proposed to incorporate irrigated flower boxes and copper
chimney caps into the design of the hotel to serve as attractive accent elements. A
grayish-brown granite stone will be used around the base of the building. The use of non-
. 11
reflective glazed windows all around the building reduces the potential of unwanted glare.
The applicant has proposed that the exterior stucco color be an off-white or cream color
to blend in with the exteriors of the buildings on the adjoining properties. Staff believes
that the combination of building materials proposed has been well incorporated into the
design of the Vail Plaza Hotel. The Town of Vail Design Review Board will have the
opportunity to review the building exterior prior to final approval of the hotel.
The height of the Vail Plaza Hotel exceeds the allowable building height of the Public
Accommodation zone district by approximately 29 feet. The building height standards of
the underlying zone district indicate that the maximum height for buildings with sloping
roofs shall be 48 feet. The applicant is requesting that the maximum building height for
the Vail Plaza Hotel be approximately 77 feet. This figure does not include the proposed
architectural feature or landmark element atop the elevator tower. The height of the
elevator tower is approximately 99 feet. The building height is based on an interpolated
topography of the Vail Village Inn property, and not the original topography of the site
(pre-development). Original topography of the site is not available, as the site was
originally developed prior to zoning (and before the requirement that a topographic survey
be submitted prior to development). Staff believes, based upon the topography in the
vicinity of the development site, that the interpolated topography is a reasonable and
appropriate method to determine building height.
According to the Vail Village Master Plan Conceptual Building Height Plan and the
Building Height Profile Plan (Exhibit E), the development site of Phase IV of the Vail
Village Inn is in an area with conceptual building heights of 3-4 stories, with a building
story being approximately nine feet, excluding the roof. The applicant is proposing to
construct a five-story hotel, excluding roof. The Building Height Plan element of the Vail
Village Master Plan, states in part,
"Generally speaking, it is the goal of this plan to maintain the concentration
of low-scale buildings in the core area while positioning larger buildings
along the northern periphery (along the Frontage Road), as depicted in the
Building Height Profile Plan. The Building Height Plan also strives, in some
areas, to preserve major views from public rights-of-way.
The building heights expressed on the Illustrative Plan are intended to
provide general guidelines. Additional study should be made during specific
review processes relative to a building's height impact on the streetscape
and the relationship to surrounding structures."
In response to the general guidelines provided in the Vail Village Master Plan relative to
building height, staff has requested that the applicant prepare a view analysis from eight
different locations from the public rights-of-way. This Vail Plaza Hotel View Analvsis
provides a "before & after" depiction of the proposed building (Exhibit F). The view
analysis and on-site inspections have indicated that the view from public rights-of-way will
not be negatively impacted. In addition, a Vail Plaza Hotel Sun/Shade Analvsis was
prepared to illustrate the building's height impact on the surrounding streetscape (Exhibit
G). The sun/shade analysis compares the height impact of the existing structures to the
height impact of the proposed structures. The result of the comparison shows that
substantially more of the streetscape along the South Frontage Road east of the
roundabout will be shaded. The increase in shading results from the increase in building
height, the increased encroachment into the front setback and the additional building
mass proposed. To offset the impacts of the increase in shading during the winter
months, the applicant has proposed to improve the pedestrian streetscape along the
South Frontage Road by installing heated sidewalks and drive aisles and has redesigned
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•
the roof form of the hotel to minimize the shading impact on adjacent properties. To help
mitigate the building's mass, the applicant has proposed to construct exterior decks and
balconies, along with providing horizontal stepping of the building, along the South
Frontage Road.
To respect the relationship of the hotel to surrounding structures on adjoining properties,
and at the request of the Planning & Environmental Commission, the applicant has
removed 2 to 2 %2 stories from the original proposed (1998) building, increased the
vertical stepping of the building and increased the width of the Vail Road setback.
Because of the increased vertical stepping of the building and the minimum twenty-foot
setback above grade, staff believes that the proposed hotel is respectful of existing
development and uses on adjacent properties. The net effect of these changes results in
the maximum height of the building being located in the center portions of the site away
from the adjoining property lines and structures.
Staff believes that the applicant has designed a building which relates well to the site and
the surrounding neighborhood. Further, staff believes that the proposed building
complies with the general guidelines and basic intent of the Conceptual Building Height
Plan and the Building Height Profile contained in the Vail Village Master Plan.
Much has been said regarding the potential "loss" of the "established view corridor" from
the intersection of the South Frontage Road and Vail Road, as a result of the construction
of the Vail Plaza Hotel. No adopted view corridor exists in this area. Staff and the
Town's Urban Design Consultant believe that the true loss of the view and the real
negative impacts occurred when the Vail Gateway Plaza was constructed. Through the
construction of the five-story tall Vail Gateway Plaza, the view from the intersection was
substantially lost. While the existence of the view corridor was recognized during the
development review process of the Gateway Plaza Building and attempts were made to
respect the view, the efforts fell short of protecting the view. This, coupled with the fact
that the intersection configuration and traffic flow patterns of the South Frontage Road
have changed since the original adoption of the master plan, is justification for additional
encroachments upon the view. Furthermore, staff and Jeff Winston believe additional
development and building height behind the Vail Gateway Plaza will have minimal
impacts on the remaining view. While the Vail Village Master Plan discusses the
importance of maintaining views from public rights-of-way, it did not establish a view
corridor in the vicinity of the proposed development site, nor did intend to protect views
from private property. The Town of Vail has five established view corridors and is
proposing five additional view corridors in Lionshead, to be protected by ordinance.
These protected view corridors are generally located in Vail Village and Lionshead.
B. Uses, activity and density which provide a compatible, efficient and workable
relationship with surrounding uses and activity.
The Vail Plaza Hotel is located within the mixed-use development area of the Vail Village
Inn Special Development District. The uses, activities and densities for the Vail Plaza
Hotel development site are prescribed by the underlying zoning for Special Development
District No. 6. According to the Official Town of Vail Zoning Map, the underlying zoning
for Special Development District No. 6 is Public Accommodation. The Public
Accommodation Zone District encourages the development of lodges (accommodation
units) and accessory eating and drinking establishments at a density of twenty-five
dwelling units per acre. The surrounding uses and zoning designation include Public
Accommodation to the south and west (Sonnenalp Holiday Haus & Chateau at Vail),
Commercial Service Center to the east (Crossroads) and Commercial Core I/SDD #21
(Gateway) to the north. The same development standards that apply to the Vail Plaza
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Hotel development site apply to the Sonnenalp, Holiday Haus and Chateau at Vail
properties. The Commercial Service Center zoning applicable to the Crossroads property
is intended primarily for commercial development together with a limited amount of
multiple-family and lodging types of residential use. The Commercial Core I underlying
zoning of the Gateway Special Development District is intended to provide sites for a
mixture of commercial and residential development.
The Vail Plaza. Hotel is proposed to be a mixed-use type of development. The mixture of
uses includes commercial, lodging, recreational and residential. Staff believes the
proposed mixture of uses and its proximity to both Vail Village and Lionshead is
consistent with the intended purpose of the underlying zoning of Public Accommodation
and in keeping with the intent of Vail Land Use Plan. Further, staff believes that the
proposed uses within the Vail Plaza Hotel will compliment those existing uses and
activities on surrounding and adjacent properties. The proposed density of the hotel and
the presence of the conference facilities will improve and enhance the viability and
success of the existing restaurant and retail businesses in the immediate area.
Additionally, through the redesign of the redevelopment proposal, staff believes that the
applicant has improved the integration of the hotel with the adjacent properties.
Examples of improved integration include a pedestrian connection and sidewalk adjacent
to the Gateway Building, an internal service corridor providing loading/delivery access
from the centralized loading and delivery facility to the entire District, lowering of roof
eaves to relate to the existing conditions of the neighboring properties, and more
appropriately sized pedestrian walkways throughout the plaza areas to ensure congestion
free flow.
Emolovee Housina Reauirements
As indicated in a number of the goals and objectives of the Town's Master Plans,
providing affordable housing for employees is a critical issue which should be addressed
through the planning process for Special Development District proposals. In reviewing
the proposal for employee housing needs, staff relied on the Town of Vail Employee
Housing Report. This report has been used by the staff in the past to evaluate employee
housing needs. The guidelines contained within the report were used most recently in
the review of the Austria Haus and Marriott development proposals.
The Employee Housing Report was prepared for the Town by the consulting firm Rosall,
Remmen and Cares. The report provides the recommended ranges of employee housing
units needed based on the type of use and the amount of floor area dedicated to each
use. Utilizing the guidelines prescribed in the Employee Housing Report, the staff
analyzed the incremental increase of employees (square footage per use), that results
from the redevelopment. A copy of the Suaaested EMDlovment Cateaories and Ranoes
for Vail Expressed as Emolovees Der 1000 Sauare Feet has been attached for reference.
The figures identified in the Housing Report are based on surveys of commercial-use
employment needs of the Town of Vail and other mountain resort communities. For
comparison purposes, Telluride, Aspen and Whistler B.C. all have "employment
generation" ordinances requiring developers to provide affordable housing for a
percentage of the "nevi"employees resulting from commercial development. "Nevi"
employees are defined as the incremental increase in employment needs resulting from
commercial redevelopment. Each of the communities assesses a different percentage of
affordable housing a developer must provide for the "new" employees. For example,
Telluride requires developers to provide housing for 40% (0.40) of the "nevi" employees,
Aspen requires that 60% (0.60) of the "new" employees are provided housing and
Whistler requires that 100% (1.00) of the "nevi" employees be provided housing by the
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developer. In comparison, Vail has conservatively determined that developers shall
provide housing for 15% (0.15) or 30% (0.30) of the "nevi"employees resulting from
commercial development. When a project is proposed to exceed the density allowed by
the underlying zone district, the 30% (0.30) figure is used in the calculation. If a project is
proposed at, or below, the density allowed by the underlying zone district, the 15% (0.15)
figure is used. The Vail Plaza Hotel special development district major amendment
proposal does not exceed the density permitted by the underlying zone district. However,
the 30% figure was used.
The applicant is proposing to provide employee housing for a percentage of the "new'
employees resulting from the hotel construction. Based upon an analysis completed by
the applicant and provided to the Community Development Department, the new hotel is
expected to generate 125 "new" employees. The "nevi" employees are in addition to the
74 employees already working full-time or part-time at the Vail Village Inn. The applicant
is proposing to provide deed-restricted employee housing for 30% (32) of the "nevi"
employees. Due to the unavailability of private vacant land resources within the Town
limits, the applicant anticipates that all or a portion of the deed-restricted housing will be
provided in an out-of-town or down-valley location. In order to maximize the benefit of the
housing to the Town of Vail, the applicant has suggested that the housing will be
available only to Vail Plaza Hotel employees. It is further anticipated that some form of
transportation will be provided to the employees from the out-of-town or down-valley
location to the hotel. The Planning & Environmental Commission has briefly discussed
the employee housing alternatives with the applicant and expressed that, based upon the
information provided to date, the proposal seems reasonable and appropriate. A copy of
the "Vail Villaae Inn Staffino Roster" has been attached for reference (Exhibit H).
EMPLOYEE HOUSING GENERATION ANALYSIS
The staff analysis below indicates the top, the middle and the bottom of the ranges
recommended by the Town of Vail Employee Housing Report, as well as a staff
recommended figure which was used in determining the employee housing needs of the
Vail Plaza Hotel. The staff analysis does not take into account full-time versus part-time
employee needs. A summary of the Employee Housing Generation Analysis is as
follows:
Bottom of Range Calculations:
a) Retail/Service Commercial = 4,047 sq. ft. @(5/1000 sq. ft.) =20.2 employees
b) Health Club =24,799 sq. ft. @(1/1000 sq. ft.) =24.8 employees
c) Restaurant/Lounge = 5,775 sq. ft. @(5/1000 sq. ft.) = 28.8 employees
d) Conference Center =10,368 sq. ft. @(1/1000 sq. ft.) =10.4 employees
e) Lodging =99 units @(.25/unit) = 24.8 employees
f) Multi Family (Club Units) =50 units @(.4/unit) =20.0 employees
Total Employees =128.2 employees
(-74 existing employees) = 54.2 employees
-15
(X 0.30 multiplier) =16.3 "new" employees
Middle of Range Calculations:
a) Retail/Service Commercial = 4,047 sq. ft. @(6.5/1000 sq. ft.) =26.3 employees
b) Health Club =24,799 sq. ft. @(1.25/1000 sq. ft.) =31.0 employees
c) Restaurant/Lounge = 5,775 sq. ft. @(6.5/1000 sq. ft.) =37.5 employees
d) Conference Center =10,368 sq. ft. @(1/1000 sq. ft.) =10.4 employees
e) Lodging = 99 units @(.75/unit) =74.3 employees
f) Multi Family (Club Units) =50 units @(.4/unit) =20.0 employees
Total Employees =198.7 employees
(-74 existing employees) =124.7 employees
(X 0.30 multiplier) = 37.4 "new" employees
Top of Range Calculations:
a) Retail/Service Commercial =4,047 sq. ft. @(8/1000 sq. ft.) =32.4 employees
b) Health Club =24,799 sq. ft. @(1.5/1000 sq. ft.) =38.0 employees
c) Restaurant/Lounge = 5,775 sq. ft. @(8/1000 sq. ft.) = 46.2 employees
d) Conference Center =10,368 sq. ft. @(1/1000 sq. ft.) =10.4 employees
e) Lodging =99 units @(1.25/unit) =123.8 employees
f) Multi Family (Club Units) =50 units @(.4/unit) =20.0 employees
Total Employees =270.0 employees
(-74 existing employees) =196 employees
(X 0.30 multiplier) = 58.8 "new" employees
Staff Recommended Ranae Calculations:
The staff believes that the Vail Plaza redevelopment will create a need for 125 additional
employees. Of the 125 additional employees, at least 38 employees (30%) will need to be
provided deed-restricted housing by the developers of the Vail Plaza Hotel. The staff
recommended range is based on:
1. the type of retail and commercial use proposed in the commercial space
within the Vail Plaza Hotel;
2. the size of the Vail Plaza Hotel lodging component;
3. the level of services and amenities proposed by the developers for the guests of
the Vail Plaza Hotel; and
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4. the result of research completed by Town of Vail staff of similar hotel operations in
the Vail Valley.
a) Retail/Service Commercial =4,047 sq. ft. @(5/1000 sq. ft.) = 20.2 employees
(bottom of range)
b) Health Club =24,799 sq. ft. @(1.5/1000 sq. ft.) =37.2 employees
(top of range)
C) Restaurant/Lounge =5,775 sq. ft. @(6.5/1000 sq. ft.) =37.5 employees
(middle of range)
d) Conference Center =10,368 sq. ft. @(1/1000 sq. ft.) =10.4 employees
(range does not vary)
e) Lodging = 99 units @(.75/unit) = 74.3 employees
(middle of range)
f) Multi Family (Club Units) = 50 units @(.4/unit) =19.2 employees
(range does not vary)
Total = 198.8 employees
(-74 existing employees) = 124.8 employees
(X 0.30 multiplier) = 38 "new" employees
'Lodging has a particularly large variation of employees per room, depending upon factors such as size of facility and level of service/support
services and amenities provided.
Depending upon the size of the employee housing unit provided, it is possible to
have up to two employees per bedroom. For example, a two-bedroom unit in the
size range of 450 - 900 square feet, is possible of accommodating three to four
employees. These figures are consistent with the requirements for the Type III
employee housing units outlined in the Municipal Code.
Overall, staff believes that the density and uses proposed by the applicant for the Vail
Plaza Hotel do not conflict with the compatibility, efficiency or workability of the
surrounding uses and activities on adjacent properties. In fact, staff feels that the
proposed Vail Plaza Hotel redevelopment will substantially enhance the existing uses
and activities in the community.
C. Compliance with parking and loading requirements as outlined in Chapter 12-10 of
the Vail Town Code.
The Vail Plaza Hotel proposal has been reviewed for compliance with the parking and
loading requirements prescribed in Chapter 12-10 of the Vail Town Code. Pursuant to
the prescribed regulations, 378 parking spaces are required for all of Special
Development District No. 6. The applicant is proposing to provide a total of 368 parking
spaces. The difference between what is required by Code and what the applicant is
proposing is 10 parking spaces. To account for the difference, the applicant is requesting
a deviation from the prescribed parking requirement pursuant to the provisions of Chapter
12-9.
A copy of the Vail Plaza Hotel Parkina Analvsis prepared by staff and the applicant has
been attached for reference (Exhibit 1).
The Vail Plaza Hotel has proposed a centralized loading facility for the hotel and
surrounding uses within the special development district. Pursuant to the prescribed
loading regulations, five loading berths are required to be provided. To insure compliance
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with the applicable regulation the applicant is proposing to provide five loading berths
within an enclosed facility. Vehicular access to the facility is taken from the South
Frontage Road. The design of the access creates forward-in and forward-out traffic flow
and provides adequate maneuvering and turning space within the lot lines of the
development site. The flow of traffic on the South Frontage Road will not be impeded by
the maneuvering of delivery vehicles. Furthermore, pursuant to the prescribed
regulations, the loading facility will not be located in the required setback, nor will it block
access to the parking spaces within the Phase III Condominium Building. Lastly, the five
loading berths more than adequately meet the size requirements (12' x 24' x 14') outlined
in.the regulations.
Upon review of the proposed parking and loading/delivery plan for the Vail Plaza Hotel,
the staff finds that the proposal meets the intent of the Town's parking requirements and
exceeds the loading and delivery requirements. Staff recognizes this as a benefit. We
believe that given the proposed and existing uses within the district, the proximity of the
development site to the Vail Transportation Center, the immediate availability of public
transportation and recent trends in destination resort travel, the 368 proposed parking
spaces will adequately provide for the needs of District. Additionally, in a recent parking
study undertaken by the Town of Vail, the consultant working with the Town
recommended a significant reduction in the required number of parking spaces for
fractional fee club units. The reduction has been recommended as the use of the club
unit is more similar to the use of an accommodation unit. The maximum parking space
requirement for an accommodation units is one space, regardless of size.
Staff has been informed of a potential parking space violation within the District. The
apparent violation stems from a real estate transaction that transferred a Phase V
condominium unit separate from the required parking spaces, thus creating a situation
where a residential property does not have the required number of parking spaces. Staff
believes this issue could be addressed and resolved if an appropriate number of parking
spaces were provided in the newly created parking structure.
D. Conformity with the applicable elements of the Vail Comprehensive Plan, Town
policies and Urban Design Plan.
Vail Land Use Plan
The Vail Land Use Plan map and the goal statements are intended to serve as the
primary focus for the review of development proposals, along with Town ordinances and
regulations. Any project should be reviewed with the context of the intent of the overall
Plan Document. The Land Use Plan is intended to provide a general framework to guide
decision making but is not intended to be regulatory in nature.
The goals contained in the Vail Land Use Plan are to be used as the Town's policy
guidelines during the review process for a major amendment to an existing special
development district. According to the Vail Land Use Plan, the proposed hotel
redevelopment site is located within the Vail Village Area.
According to the prescribed key goals of the Vail Land Use Plan for the Vail Village Area,
in part,
Commercial growth should be concentrated primarily in existing commercial areas to
accommodate both local and visitor needs, and
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New hotels should continue to be located primarily in the Village and Lionshead areas,
and
Increased density for commercial, residential and lodging uses in the Core areas would
be acceptable so long as the existing character of each area is being preserved.
Staff has reviewed the Vail Land Use Plan and believes the following policies are relevant
to the review of this proposal:
1. General Growth/Development
1.1 Vail should continue to grow in a controlled environment, maintaining a
balance between residential, commercial and recreational uses to serve
both the visitor and the permanent resident.
1.2 The quality of the environment including air, water, and other natural
resources should be protected as the Town grows.
1.3 The quality of development should be maintained and upgrade whenever
possible.
1.4 The original theme of the old Village Core should be carried into new
development in the Village Core through continued implementation of the
Urban Design Guide Plan.
1.12 Vail should accommodate most of the additional growth in existing
developed areas (infill).
3. Commercial
3.1 The hotel bed base should be preserved and used more efficiently.
3.2 The Village and Lionshead are the best location for hotels to serve the
future needs of the destination skier.
3.3 Hotels are important to the continued success of the Town of Vail,
therefore conversion to condominiums should be discouraged.
3.4 Commercial growth should be concentrated in existing commercial areas
to accommodate both local and visitor needs.
4. Villaae Core/Lionshead
4.1 Future commercial development should continue to occur primarily in
existing commercial areas. Future commercial development in the Core
areas needs to be carefully controlled to facilitate access and delivery.
4.2 Increased density in the Core areas is acceptable so long as the existing
character of each area is preserved through the implementation of the
Urban Design Guide Plan and the Vail Village Master Plan.
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5. Residential
5.1 Quality timeshare units should be accommodated to help keep occupancy
rates up.
5.2 Affordable employee housing should be made available through private
efforts, assisted by limited incentives, provided by the Town of Vail, with
appropriate restrictions.
The Vail Land Use Plan projects a need for additional lodging units in the Town of Vail.
While the statistical information used to project need is most likely outdated, staff
believes there continues to be a need for additional lodging units in the Town of Vail. The
Plan projected a need for a total of 395 additional lodging units by the year 2000. The
Staff believes the proposed major amendment of Special Development District No. 6
meets the intent, goals, and policies of the Vail Land Use Plan as outlined above.
Vail Villaae Master Plan
According to the Vail Village Master Plan, the Plan is intended to serve as a guide to the
staff, review boards and the Town Council in analyzing future proposals for development
in Vail Village and in legislating effective ordinances to deal with the such development.
The most significant elements of the Master Plan are the goals, objectives, policies and
action steps. They are the working tools of the Master Plan. They establish the broad
framework and vision, but also layout the specific policies and action steps that will be
used to implement the Plan.
As noted on page 35 of the Master Plan,
"It is important to note that the likelihood of project approval will be greatest for
those proposals that can fully comply with the Vail Village Master Plan."
Staff believes this statement re-emphasizes that the Master Plan is a general document
providing advisory guidelines to aid the Town in analyzing development proposals and
that 100% compliance is not required in order for a project to be approved.
The staff has identified the following goals, objectives and policies as being relevant to
this proposal:
Goal #1 Encourage high quality redevelopment while preserving the unique
architectural scale of the Village in order to sustain its sense of
community and identity.
1.1 Obiective: Implement a consistent Development Review Process to
reinforce the character of the Village.
1.1.1 Policv: Development and improvement projects approved in
the Village shall be consistent with the goals,
objectives, policies and design considerations as
outlined in the Vail Village Master Plan and Urban
Design Guide Plan.
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1.2 Obiective: Encourage the upgrading and redevelopment of residential
and commercial facilities.
1.2.1 Policv: Additional development may be allowed as
identified by the action plan as is consistent with the
Vail Village Master Plan and Urban Design Guide
Plan.
1.3 Obiective: Enhance new development and redevelopment through
public improvements done by private developers working in
cooperation with the Town.
1.3.1 Policv: Public improvements shall be developed with the
participation of the private sector working with the
Town.
Goal #2 To foster a strong tourist industry and promote year-round economic
health and viability for the Village and for the community as a whole.
2.1 Obiective: Recognize the variety of land uses found in the 10 sub-
areas throughout the Village and allow for development that
is compatible with these established land use patterns.
2.3 Obiective: Increase the number of residential units available for short-
term, overnight accommodations.
2.3.1 Policv: The development of short-term accommodation
units is strongly encouraged. Residential units that
are developed above existing density levels are
required to be designed or managed in a manner
that makes them available for short-term overnight
rental.
2.4 Obiective: Encourage the development of a variety of new commercial
activities where compatible with existing land uses.
2.5 Obiective: Encourage the continued upgrading, renovation and
maintenance of existing lodging and commercial facilities to
better serve the needs of our guests.
2.5.1 Policv: Recreation amenities, common areas, meeting
facilities and other amenities shall be preserved and
enhanced as a part of any redevelopment of lodging
properties.
2.6 Obiective: Encourage the development of affordable housing units
through the efforts of the private sector.
2.6.1 Policv: Employee housing units may be required as part of
any new or redeveloped project requesting density
over that allowed by existing zoning.
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Goal #3 To recognize as a top priority the enhancement of the walking
experience throughout the Village.
3.1 Obiective: Physically improve the existing pedestrian ways by
landscaping and other improvements.
3.1.1 Policv: Private development projects shall incorporate
streetscape improvements (such as paver
treatments, landscaping, lighting and seating
areas), along adjacent pedestrian ways.
3.1.3 Policv: Flowers, trees, water features and other
landscaping shall be encouraged throughout the
Town in locations adjacent to, or visible from, public
areas.
3.2 Obiective: Minimize the amount of vehicular traffic in the Village to the
greatest extent possible.
3.2.1 Policv:_ Vehicular traffic will be eliminated or reduced to
absolutely minimal necessary levels in the
pedestrianized areas of the Village.
3.4 Obiective: Develop additional sidewalks, pedestrian-only walkways
and accessible green space areas, including pocket parks
and stream access.
3.4.2 Policv: Private development projects shall be required to
incorporate new sidewalks along streets adjacent to
the project as designated in the Vail Village Master
Plan and/or Recreation Trails Master Plan.
Goal #4 To preserve existing open space areas and expand green space
opportunities.
4.1 Obiective: Improve existing open space areas and create new plazas
with green space and pocket parks. Recognize the
different roles of each type of open space in forming the
overall fabric of the Village.
4.1.4 Policv: Open space improvements, including the addition of
accessible green space as described or graphically
shown in the Vail Village Master Plan and/or Urban
Design Guide Plan, will be required in conjunction
with private infill or redevelopment projects.
Goal #5 Increase and improve the capacity, efficiency and aesthetics of the
transportation and circulation system throughout the Village.
5.1 Obiective: Meet parking demands with public and private parking
facilities.
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5.1.1 Policv: For new development that is located outside of the
Commercial Core 1 Zone District, on-site parking
shall be provided (rather than paying into the
parking fund) to meet any additional parking
demand as required by the Zoning Code.
5.1.5 Policv: Redevelopment projects shall be strongly
encouraged to provide underground or visually
concealed parking.
Goal #6 To insure the continued improvement of the vital operational elements
of the Village.
6.1 Obiective: Provide service and delivery facilities for existing and new
development.
Vail Villaae Master Plan Buildina Heiaht Plan
Generally speaking, it is the goal of the Building Height Plan to maintain the concentration
of low-scale buildings in the Core area, while positioning larger buildings along the
northern periphery. According to the Conceptual Building Height Plan contained within
the Vail Village Master Plan, the Vail Plaza Hotel is located within an area proposed to
have building heights with a maximum range of three to four stories. A building story is
defined as 9' of height, not including the roof. The applicant is proposing five stories,
excluding the roof, with a 10' 6" floor to floor height.
Vail Villaae Master Plan Action Plan
The Action Plan graphically expresses a summary of possible development which would
be consistent with the elements of the Vail Village Master Plan. It is not an all-inclusive
list, nor is it intended to restrict proposals that are not identified on the Action Plan. It is
intended to provide suggestions and to act as a guide for implementing the Master Plan.
The Vail Plaza Hotel is located in sub-area #1 of the Action Plan. Sub-area #1 is the
mixed use activity center for Vail Village. It is distinguished from the Village core by
the larger scale buildings. The area is further distinguished by the mixture of
residential/lodging and commercial activity. According to the Plan, a significant
increase in the Village's overnight bed base will occur within the area.
According to the Action Plan, the Vail Plaza Hotel property is located within the mixed-use
sub-area concept area #1-1. This concept area is:
an area intended for the completion of the final phase of the Vail Village Inn as
established by the development plan Special Development District #6.
Commercial development at ground level to frame the interior plaza with
greenspace. The mass of buildings shall "step-up" from the existing pedestrian
scale along East Meadow Drive to 4-5 stories along the South Frontage Road.
The design of the development must be sensitive to maintaining a view to Vail
Mountain from the 4-way stop (aka roundabout).
Vail Villaae Desian Considerations
The Town of Vail adopted the Vail Village Design Considerations in 1980. The Design
Considerations were revised in 1993. The Design Considerations are considered an
23
integral part of the Vail Village Urban Design Plan. The Design Considerations are
intended to:
• guide growth and change in ways that will enhance and preserve the essential
qualities of the Village; and
• serve as design guidelines instead of rigid rules of development; and
• help influence the form and design of buildings.
The Vail Village Design Considerations are divided into two categories (urban design
considerations and architectural/landscape considerations):
1. URBAN DESIGN CONSIDERATIONS
These considerations relate to general, large-scale land use planning issues, as well as form
considerations which affect more than one property or even whole areas. These considerations
are primarily the purview of the Planning and Environmental Commission.
A. PEDESTRIAN IZATION
A major objective for Vail Village is to encourage pedestrian circulation through an
interconnected network of safe, pleasant pedestrian ways. Many of,the improvements
recognized in the Urban Design Guide Plans, and accompanying Design Considerations,
are to reinforce and expand the quality of pedestrian walkways throughout the Village.
Since vehicular traffic cannot be removed from certain streets (bus routes, delivery
access), a totally car-free pedestrian system is not achievable throughout the entire
Village. Therefore, several levels of pedestrian ization have been identified. The level of
pedestrianization most appropriate for the proposed Vail Plaza Hotel redevelopment is
separated use and joint vehicle/pedestrian use of the roadway.
• Staff Response:
The applicant has met with the Town staff to discuss pedestrian improvements. The staff
has concluded that the improvements recommended for the South Frontage Road, Vail
Road and East Meadow Drive in the 1991 Town of Vail Streetscape Master Plan should
be implemented. This includes constructing a heated brick paver sidewalk with
landscape planters along Vail Road, a heated decorative paver sidewalk from the western
property line of Phase /V to the eastern property line of Phase with the remainder of
the sidewalk continuing to Village Center Road unheated, landscaping in the median and
along the South Frontage Road adjacent to Phases & IV, a new sidewalk in the Town
right-of-way at the northwest corner of the Gateway Building property, and streetscape
improvements on public property along East Meadow Drive from the western comer of
the Base Mountain Sports retail space to the intersection of at Vail Road. The final
materials used in the construction of the improvements shall be reviewed and approved
by the Design Review Board.
B. VEHICLE PENETRATION
To minimize congestion to the extent possible, all non-resident traffic should be routed
along the Frontage Road to Vail Village/Lionshead Parking Structures.
24
In conjunction with pedestrianization objectives, major emphasis is focused upon
reducing auto penetration into the center of the Village. Vail Road and Vail Valley Drive
will continue to serve as major routes for service and resident access to the Village.
Road constrictions, traffic circles, signage, and other measures are indicated in the Guide
Plans to visually and physically discourage all but essential vehicle penetration upon the
Frontage Road. Alternative access points and private parking relocation, where feasible,
should be considered to further reduce traffic conflicts in the Village.
• Staff Response:
The redevelopment of the Vail Plaza Hotel will increase vehicular traffic in the Main Vail
Roundabout and on Vail Road. According to the "Conclusion and Recommendations"
contained in the Traffic Impact Analysis -Vail Plaza Hotel Redevelopment, prepared by
Felsberg, Holt & Ullevig:
• The total projected trips consist of subtracting the existing 1042 trips from the
proposed 3082 site generated trips.
Two roadway improvements will be necessary at the main access onto the
Frontage Road. The first includes modification to the center median to
provide a storage area for vehicles tuming left out of the site. This will allow
for a two-step left tum with less delay. The second is an exclusive right turn
lane into the site for eastbound traffic. This exclusive right turn lane will
remove turning traffic from the through traffic lanes thereby improving safety
characteristics.
• The roundabout will not be adversely affected by the proposed site traffic.
The site traffic will consist of approximately one percent of the total traffic in
the roundabout in the year 2015.
• The auxiliary lane east of the site for right turning vehicles needs to be
extended west to the second access. This lane will be used for delivery trucks
backing into the site. This lane and the delivery driveway in which it will serve
should be designed to allow backing activity without impacting the eastbound
through traffic. Physical separation should be considered between the
through lane and the auxiliary lane where backing would be taking place.
A complete copy of the report has been attached for reference (Exhibit J).
Staff agrees with the traffic engineer's assessment of the potential traffic impacts. There
will be an increase in traffic on Vail Road. There will not be an increase in traffic on the
pedestrian portion of East Meadow Drive. The applicant will be required to implement the
mitigation measures recommended by the Traffic Engineer should the major amendment
be approved. Staff feels the applicant has addressed traffic issues to the extent possible.
C. STREETSCAPE FRAMEWORK
To improve the quality of the walking experience and give continuity to the pedestrian
ways, as a continuous system, two general types of improvements adjacent to the
walkways are considered:
25
1. Open space and landscaping, berms, grass, flowers and tree planting as a
soft, colorful framework linkage along pedestrian routes; and plazas and
park greenspaces as open nodes and focal points along those routes.
2. Infill commercial storefronts, expansion of existing buildings, or new infill
development to create new commercial activity generators to give
streetlife and visual interest, as attractions at key locations along
pedestrian routes.
It is not intended to enclose all Village streets with buildings as in the core areas. Nor is it
desirable to leave pedestrian streets in the open in a somewhat undefined condition
evident in many other areas of Vail. Rather, it is desired to have a variety of open and
enclosed spaces, both built and landscaped, which create a strong framework for
pedestrian walks, as well as visual interest and activity.
• Staff ResQonse:
The Vail Plaza Hotel redevelopment improves the streetscape framework through the
creation of the new hotel and the resulting enhanced visual interest along Vail Road.
Through the construction of both the internal and external walkways, staff believes the
proposed redevelopment creates the critical commercial connection between Vail
Gateway Plaza and East Meadow Drive and provides new street life where very little
currently exists.
D. STREET ENCLOSURE
While building facade heights should not be uniform from building to building, they should
provide a "comfortable" enclosure for the street.
Pedestrian streets are outdoor rooms, whose walls are formed by the buildings. The
shape and feel of these "rooms" are created by the variety of heights and massing (3-
dimensional variations), which give much of the visual interest and pedestrian scale
unique to Vail. Very general rules about the perception of exterior spaces have been
developed by designers, based on the characteristics of human vision. They suggest
that:
"an external enclosure is most comfortable when its walls are approximately 1/2
as high as the width of the space enclosed; if the ratio falls to 1/4 or less, the
space seems unenclosed; and if the height is greater than the width it comes to
resemble a canyon".
In actual application, facades are seldom uniform in height on both sides of the street, nor
is this desired. Thus, some latitude is appropriate in the application of this 1/2 to 1 ratio.
Using the average facade height on both sides will generally still be a guide to the
comfortableness of the enclosure being created.
In some instances, the "canyon" effect is acceptable and even desirable. For example,
as a short connecting linkage between larger spaces, to give variety to the walking
experience. For sun/shade reasons it is often advantageous to orient any longer
segments in a north/south direction. Long canyon streets in an east/west direction should
generally be discouraged.
When exceptions to the general height criteria occur, special consideration should be
given to create a well-defined ground floor pedestrian emphasis to overcome the
26
"canyon" effect.
Canopies, awnings, arcades and building extensions can all create a pedestrian focus
and divert attention from the upper building heights and "canyon" effect.
• Staff Resaonse:
Vail Road and the sidewalks on either side, adjacent to the Vail Plaza Hotel, averages
approximately 70 feet in width. The Vail Plaza Hotel (eaveline) along Vail Road is
approximately 44 feet in height. Given that the Nine Vail Road Condominiums are not
constructed parallel with Vail Road and the proposed landscaping at the ground level of
the proposed building, staff believes the Vail Plaza Hotel creates a "comfortable"
enclosure of the street and does not create an undesirable "canyon" effect. However,
staff does believe there is an opportunity to reduce the apparent height of the eaveline
along Vail Road. Staff would suggest that the applicant be required to continue to study
and then present several streetscape altematives for the streetscape at the front
entrance of the hotel to the Design Review Board for review and final approval. Special
attention should be given to create a design that is not only functional and meets the
technical design requirements, but is also aesthetically pleasing and attractive in nature.
E. STREET EDGE
Buildings in the Village core should form a strong but irregular edge to the street.
Unlike many American towns, there are no standard setback requirements for buildings in
Vail Village. Consistent with the desire for intimate pedestrian scale, placement of
portions of a building at or near the property line is allowed and encouraged to give strong
definition to the pedestrian streets.
This is not to imply continuous building frontage along the property line. A strong street
edge is important for continuity, but perfectly aligned facades over too long a distance
tend to be monotonous. With only a few exceptions in the Village, slightly irregular
facade lines, building jogs, and landscaped areas, give the life to the street and visual
interest for pedestrian travel.
Where buildings jog to create activity pockets, other elements can be used to continue
the street edge: low planter walls, tree planting, raised sidewalks, texture changes in
ground surface, arcades, raised decks.
Plazas, patios, and green areas are important focal points for gathering, resting, orienting
and should be distributed throughout the Village with due consideration to spacing, sun
access, opportunities for views and pedestrian activity.
• Staff Resaonse:
The Vail Plaza Hotel has street frontage along Vail Road and the South Frontage Road.
The remainder of the building has building fronts internal to the development. The edge
of the building has been designed at the street level to be varied and irregular through the
use of recessed entries, arched arcades and horizontal/vertical steps in the building foot
print. Staff believes that at the street level the design of the building conforms with the
intent of the street edge design consideration.
F. BUILDING HEIGHT
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Vail Village is perceived as a mix of two and three story facades, although there are also
four and five story buildings. The mix of building heights gives variety to the street, which
is desirable. The height criteria are intended to encourage height in massing variety and
to discourage uniform building heights along the street.
Staff Response:
As discussed previously, the Vail Plaza Hotel exceeds the allowable building height
prescribed for the Public Accommodation Zone District. However, staff does not feel that
the proposed height of the Vail Plaza Hotel is excessive, given the location of the -building
at the northern periphery of the Village core and the height of the buildings on the
adjoining properties (Gateway, Nine Vail Road Condominiums, and the Phase 111 and V
Buildings).
The applicant has submitted a scale model of the Vail Plaza Hotel in its Village context
and this model will be available for use by the Planning & Environmental Commission,
Design Review Board and the Town Council during the final review process.
G. VIEWS AND FOCAL POINTS
Vail's mountain/valley setting is a fundamental part of its identity. Views of the
mountains, ski slopes, creeks and other natural features are reminders to our visitors of
the mountain environment and, by repeated visibility, are orientation reference points.
Certain building features also provide important orientation references and visual focal
points. The most significant view corridors in the Village have been adopted as part of
Chapter 12-22 of the Town of Vail Municipal Code. The view corridors adopted should
not be considered exhausted. When evaluating a development proposal, priority should
be given to an analysis of the impacted project on public views. Views that should be
preserved originate from either major pedestrian areas or public spaces, and include
views of the ski mountain, the Gore Range, the Clock Tower, the Rucksack Tower and
other important man-made and natural elements that contribute to the sense of place
associated with Vail. These views, which have been adopted by ordinance, were chosen
due to their significance, not only from an aesthetic standpoint, but also as orientation
reference points for pedestrians. Development in Vail Village shall not encroach into any
adopted view corridor, unless approved under Chapter 12-22. Adopted corridors are
listed in Chapter 12-22 of the Town of Vail Municipal Code. Whether affecting adopted
view corridors or not, the impact of proposed development on views from public ways and
public spaces must be identified and considered where appropriate.
Staff Response:
Although not directly impacting one of the five adopted view corridors, as listed in Chapter
12-22 of the Town of Vail Municipal Code, the height of the building will have impacts on
the view from various locations near the roundabout. Public views of Vail Mountain will
be partially impacted from these areas. Again, a view analysis has been completed
depicting "before and after" conditions. Overall, given the building's location, the recent
changes to the intersection resulting from the construction of the roundabout and the
development pattern on adjacent properties, staff feels that the Vail Plaza Hotel complies
with the intent of the Vail Village Urban Design Considerations.
H. SERVICE AND DELIVERY
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Any building expansion should preserve the functions of existing service alleys. The few
service alleys that exist in the Village are extremely important to minimizing vehicle
congestion on pedestrian ways. The use of, and vehicular access to, those alleys should
not be eliminated except where functional alternatives are not provided.
In all new and remodeled construction, delivery which avoids or reduces impacts on
pedestrian ways should be explored; and adopted whenever practical, for immediate or
future use. Rear access, basement and below ground delivery corridors reduce
congestion. Weather protection increases delivery efficiency substantially.
Below grade delivery corridors are found in a few buildings in Vail Village (Sitzmark/Gore
Creek Plaza, Village Center, Vail Village Inn). Consideration should be given to extending
these corridors, where feasible, and the creation of new ones. As buildings are
constructed or remodeled, the opportunity may exist to develop segments of a future
system.
• Staff Response:
Through the course of staff's review of the Vail Plaza Hotel redevelopment proposal,
several loading and delivery options were explored.
The applicant had originally proposed to provide far fewer berths than what the current
design proposes. However, the applicant has amended the plans to provide a total of five
berths on the property. These five berths will be able to be utilized by the entire Vail
Village Inn Plaza and are connected via a series of elevators and below grade service
areas. The service areas are located away from areas of major pedestrian activity. The
main service area is adjacent to the South Frontage Road in an enclosed facility. The
centralized approach to this facility is unprecedented in Vail. Staff would recommend that
the applicant continue to explore opportunities to improve the truck traffic and passenger
car traffic interface in the access way within the enclosed facility.
1. SUN/SHADE
Due to Vail's alpine climate, sun is an important comfort factor, especially in winter, fall
and spring. Shade areas have ambient temperatures substantially below those of
adjacent direct sunlight areas. On all but the warmest of summer days, shade can easily
lower temperatures below comfortable levels, and thereby, negatively impact use of those
areas.
All new or expanded buildings should not substantially increase the spring and fall
shadow line (March 21 - September 23) on adjacent properties or the public right-of-way.
In all building construction, shade shall be considered in massing and overall height
consideration. Notwithstanding, sun/shade considerations are not intended to restrict
building height allowances, but rather to influence the massing of buildings. Limited
height exceptions may be granted to meet this criteria.
• Staff Response:
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Although the proposed height of the building will diminish the amount of sun light reaching
the ground in certain areas, and likewise increase shading along the South Frontage
Road (north side of the project), the provision of heated public walkways effectively
mitigates this consideration, thus providing ice-free and snow-free sidewalks. Overall,
staff believes the proposal complies with the above-described considerations.
2. ARCHITECTURE/LANDSCAPE CONSIDERATIONS
ROOFS
Where visible, roofs are often one of the most dominant architectural elements in any built
environment. In the Village, roof form, color and texture are visibly dominant, and generally
consistent, which tends to unify the building diversity to a great degree.
The current expression, and objective, for roofs in the Village is to form a consistently unifying
backdrop for the architecture and pedestrian streetscape, and to avoid roofs which tend to stand
out individually or distract visually from the overall character.
Roof Forms
Roofs within the Village are typically gable in form and of moderate-to-low pitch. Shed roofs are
frequently used for small additions to larger buildings. Free-standing shed roofs, butterfly roofs
and flat roofs, can be found in the Village, but they are generally considered to be out of
character and inappropriate. Hip roofs likewise, are rare and generally inconsistent with the
character of the Core Area. Towers are exceptions, in both form and pitch, to the general
criteria, but do have an established local vernacular-style which should be respected.
• Staff Response
The roof form of the Vail Plaza Hotel is a mixture of gables, barrel vaults and clipped hips. While
a hip roof is generally considered inconsistent with the character of the Village, the applicant
believes this roof form and the incorporation of dormers helps to reduce the mass of the building
and blends well with the roof forms of the surrounding buildings
Pitch
Roof slopes in the Village typically range from 3/12 to 6/12, with slightly steeper pitches in limited
applications. Again, for visual consistency this general 3/12-6/12 range should be preserved.
• Staff Response
The pitch of the proposed Vail Plaza Hotel roof is M2 and is generally in compliance with this
guideline.
Overhanas
Generous roof overhangs are also an established architectural feature in the Village - a
traditional expression of shelter in alpine environments. Roof overhangs typically range from 3 to
6 feet on all edges. Specific design consideration should be given to protection of pedestrian
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ways adjacent to buildings. Snow slides and runoff hazards can be reduced by roof orientation,
gutters, arcades, etc.
Overhang details are treated with varying degrees of ornamentation. Structural elements such
as roof beams are expressed beneath the overhangs, simply or decoratively carved. The roof
fascia is thick and wide, giving a substantial edge to the roof.
• Staff Response
The overhangs on the Vail Plaza Hotel vary, depending on location, and are generally four feet in
depth. The overhangs are supported by timber bracing which adds character and visual interest
to the overall appearance of the building. Staff believes that the proposal complies with the
above-described criteria.
ComQositions
The intricate roofscape of the Village as a whole is the result of many individual simple roof
configurations. For any single building a varied, but simple composition of roof planes is
preferred to either a single or a complex arrangement of many roofs. As individual roofs become
more complex, the roof attracts visual attention away from the streetscape and the total
roofscape tends toward "busyness" rather than a backdrop composition.
• Staff Response
The roof form on the Vail Plaza Hotel would be considered a simple composition of roof planes.
Staff believes the roof composition proposed by the applicant is consistent with the intent of this
architectural consideration.
SteDDed Roofs
As buildings are stepped to reflect existing grade changes, resulting roof steps should be made
where the height change will be visually significant. Variations which are too subtle appear to be
more stylistic than functional, and out of character with the more straight-forward roof design
typical in the Village.
• Staff Response
The Vail Plaza Hotel site is relatively flat (by Vail's standards). While the building does not need
to step to follow the topography, vertical and horizontal steps and dormers have been
incorporated into the roof design. The vertical and horizontal steps and dormers provide a
reduction in the overall mass of the building and adds to the architectural and visual interest of
the building. Staff believes that the stepped roofs of the Vail Plaza Hotel comply with the intent
of the above-described criteria.
Materials
Wood shakes, wood shingles, and built-up tar and gravel are almost exclusively used as roof
materials in the Village. For visual consistency, any other materials should have the appearance
of the above.
• Staff Response
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Most recently, wood shakes and wood shingles are being discouraged for use as a roofing
material due to fire safety concems. At the recommendation of the Town of Vail Fire
Department, the staff has been encouraging developers to use gravel, asphalt, tile, metal and
other more fire-resistant roofing materials on new buildings.
The applicant is proposing to use a blend of greenish concrete tiles on the roof of the hotel. The
tiles will be similar in appearance to those used on the recent redevelopment of the Austria
Haus. The staff believes this is an appropriate roof material to use on this project.
Construction
Common roof problems and design considerations in this climate include:
- snowslides onto pedestrian walks - roof dams and water infiltration
- gutters freezing - heavy snow loads
Careful attention to these functional details is recommended, as well as familiarity with the local
building code, proven construction details, and Town ordinances.
For built-up roofs, pitches of 4/12 or steeper do not hold gravel well. For shingle roofs, pitches of
4/12 or shallower often result in ice dams and backflow leakage under the shingles.
Cold-roof construction is strongly preferred, unless warm-roof benefits for a specific application
can be demonstrated. Cold-roofs are double-roofs which insulate and prevent snow melt from
internal building heat. By retaining snow on the roof, many of the problems listed can be
reduced. Periodic snow removal will be required and should be anticipated in the design.
Roof gutters tend to ice-in completely and become ineffective in the Vail climate, especially in
shaded north-side locations. Heating the interior circumference with heat-tape elements or other
devices is generally necessary to assure adequate run-off control in colder months.
• Staff Resnonse:
The applicant is proposing a cold-roof construction atop the Vail Plaza Hotel. Through the review
of a building permit, staff will ensure the roof construction complies with the standards prescribed
the Vail's climatic conditions.
FACADES
Materials
Stucco, brick, wood (and glass) are the primary building materials found in the Village. While not
wishing to restrict design freedom, existing conditions show that within this small range of
materials much variation and individuality are possible while preserving a basic harmony. Too
many diverse materials weaken the continuity and repetition which unifies the streetscape.
Of the above materials, stucco is the most consistently used material. Most of the buildings in
the Village exhibit some stucco, and there are virtually no areas where stucco is entirely absent.
It is intended to preserve the dominance of stucco by its use in portions, at least, of all new
facades, and by assuring that other materials are not used to the exclusion of stucco in any sub-
area within the Village.
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• Staff ReSDonse
The exterior materials proposed by the applicant are a combination of stone, stucco and wood.
No one material is proposed to dominate the exterior of the hotel. Staff believes the applicant
has complied with this particular architectural consideration. The final approval of the exterior
materials and their application will be addressed by the Design Review Board at a latter date.
Color
There is greater latitude in the use of color in the Village, but still a discernible consistency within
a general range of colors.
For wood surfaces, trim or siding, darker color tones are preferred - browns, grays, blue-grays,
dark olive, slate-greens, etc. Stucco colors are generally light - white, beige, pale-gold, or other
light pastels. Other light colors could be appropriate, as considered on a case-by-case basis.
Bright colors (red, orange, blues, maroon, etc.) should be avoided for major wall planes, but can
be used effectively (with restraint) for decorative trim, wall graphics, and other accent elements.
Generally, to avoid both "busy-ness", and weak visual interest, the variety of major wall colors
should not exceed four, nor be less than two.
A color/material change between the ground floor and upper floors is a common and effective
reinforcement of the pedestrian scale of the street.
• Staff ResDonse
The applicant has proposed an exterior building color that is compatible with the color of the
existing buildings in the vicinity of the hotel. Staff would like to point out that the applicant is
required to obtain Design Review Board approval prior to construction and that any concerns of
the Commission on this topic will be brought to the attention of the Board.
Transoarencv
Pedestrian' scale is created in many ways, but a major factor is the openness, attractiveness, and
generally public character of the ground floor facade of adjacent buildings. Transparent store
fronts are "people attracters", opaque or solid walls are more private, and imply "do not
approach."
On pedestrian-oriented streets such as in the Village, ground floor commercial facades are
proportionately more transparent than upper floors. Upper floors are typically more residential,
private and thus less open.
As a measure of transparency, the most characteristic and successful ground floor facades
range from 55% to 70% of the total length of the commercial facade. Upper floors are often the
converse, 30%-45% transparent.
Examples of transparency (lineal feet of glass to lineal feet of facade) on ground level.
Covered Bridge Building 58%
Pepi's Sports 71%
Gasthof Gramshammer 48%
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The Lodge 66%
Golden Peak House 62%
- Casino Building 30%
Gorsuch Building 51%
• Staff Response
Transparency of the Vail Plaza Hotel is really only an issue along the retail space fronting on the
plaza area. A measure of transparency of the Vail Plaza Hotel (east/south courtyard elevations)
indicates that 58% of the ground floor facade is transparent. Staff believes that the ground level
is transparent enough to provide the street appearance encouraged by the design
considerations.
Windows
In addition to the general degree of transparency, window details are an important source of
pedestrian scale-giving elements. The size and shape of windows are often a response to the
function of the adjacent street. For close-up, casual, pedestrian viewing windows are typically
sized to human dimensions and characteristics of human vision. (Large glass-wall store-fronts
suggest uninterrupted viewing, as from a moving car. The sense of intimate pedestrian scale is
diminished). Ground floor display windows are typically raised slightly 18 inches d and do not
extend much over 8 feet above the walkway level. Ground floors, which are noticeably above or
below grade, are exceptions.
The articulation of the window itself is still another element in giving pedestrian scale (human-
related dimensions). Glass areas are usually subdivided to express individual window elements -
and are further subdivided by mullions into small panes - which is responsible for much of the
old-world charm of the Village. Similarly, windows are most often clustered in banks, juxtaposed
with plain wall surfaces to give a pleasing rhythm. Horizontal repetition of single window
elements, especially over long distances, should be avoided.
Large single pane windows occur in the Village, and provide some contrast, as long as they are
generally consistent in form with other windows. Long continuous glass is out of character. Bay,
bow and box windows are common window details, which further variety and massing to facades
- and are encouraged.
Reflective glass, plastic panes, and aluminum or other metal frames are not consistent in the
Village and should be avoided. Metal-clad or plastic-clad wood frames, having the appearance
of painted wood have been used successfully and are acceptable.
• Staff Response
The Vail Plaza Hotel proposal is in compliance with the above-described design consideration.
Staff believes the use of dormers with windows, bay windows and windows with mullions adds to
the architectural charm and visual integrity of the hotel. Staff recommends that the use
of mullions in the windows at the ground level become a condition of final Design Review
approval.
Doors
Like windows, doors are important to character and scale-giving architectural elements. They
should also be somewhat transparent (on retail commercial facades) and consistent in detailing
with windows and other facade elements.
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Doors with glass contribute to overall facade transparency. Due to the visibility of people and
merchandise inside, windowed doors are somewhat more effective in drawing people inside to
retail commercial facades. Although great variations exist, 25-30% `d transparency is felt to be a
minimum transparency objective. Private residences, lodges, restaurants, and other non-retail
establishments have different visibility and character needs, and doors should be designed
accordingly. Sidelight windows are also a means of introducing door-transparency as a
complement or substitute for door windows.
Articulated doors have the decorative quality desired for Vail. Flush doors, light aluminum
frames, plastic applique elements all are considered inappropriate. As an expression of entry,
and sheltered welcome, protected entry-ways are encouraged. Doorways may be recessed,
extended, or covered.
• Staff Response
Staff believes the applicant's proposal complies with the above-described criteria.
Trim
Prominent wood trim is also a unifying feature in the Village. Particularly at ground floor levels,
doors and windows have strong, contrasting framing elements, which tie the various elements
together in one composition. Windows and doors are treated as strong visual features. Glass-
wall detailing for either is typically avoided.
• Staff Response:
Staff believes the applicant's proposal complies with the above-described criteria.
DECKS AND PATIOS
Dining decks and patios, when properly designed and sited, bring people to the streets,
opportunities to look and be looked at, and generally contribute to the liveliness of a busy street
making a richer pedestrian experience than if those streets were empty.
A review of successful decks/patios in Vail reveals several common characteristics:
- direct sunlight from 11:00 - 3:00 increases use by many days/year and protects from
wind.
- elevated to give views into the pedestrian walk (and not the reverse).
- physical separation from pedestrian walk.
- overhang gives pedestrian scale/shelter.
Decks and patios should be sited and designed with due consideration to:
- sun
- wind
- views
- pedestrian activity
• Staff Response:
The majority of the decks and patios on the Vail Plaza Hotel are located on the south side of the
building, facing Vail Mountain and the plaza. With the exception of the two outdoor dining decks
on the plaza, these decks and patios are for the use of the guests of the hotel and not the
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general public. Staff believes that the proposal complies with this design consideration.
BALCONIES
Balconies occur on almost all buildings in the Village which have at least a second level facade
wall. As strong repetitive features they:
- give scale to buildings.
- give life to the street (when used).
- add variety to-building forms. .
- provide shelter to pathways below.
• Staff Response
Again, the majority of the balconies on the Vail Plaza Hotel are located on the south side of the
building facing Vail Mountain and away from the I-70 traffic noise. Staff believes that the
proposal complies with this design consideration.
Color
Balconies contrast in color (dark) with the building, typically matching the trim colors.
• Staff Response
Like the exterior color of the building, the Design Review Board will be reviewing this aspect of
the proposal.
Size
Balconies extend far enough from the building to cast a prominent shadow pattern. Balconies in
Vail are functional as will as decorative. As such, they should be of useable size and located to
encourage use. Balconies less than six feet deep are seldom used, nor are those always in
shade, not oriented to views or street life.
• Staff Response
Staff believes this criteria has been met.
Mass
Balconies are commonly massive, yet semi-transparent, distinctive from the building, yet allowing
the building to be somewhat visible behind. Solid balconies are found occasionally, and tend to
be too dominant obscuring the building architecture. Light balconies lack the visual impact which
ties the Village together.
• Staff Response
The balconies on the Vail Plaza Hotel are proposed to be semi-transparent in appearance.
Materials
Wood balconies are by far the most common. Vertical structural members are the most
dominant visually, often decoratively sculpted. Decorative wrought iron balconies are also
consistent visually where the vertical members are close enough to create semi-transparency.
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Pipe rails, and plastic, canvas or glass panels should be avoided.
• Staff Response
The material to be used in the construction of the balconies on the hotel is wood, with vertical
structural members. A detail of the railing will be reviewed by the DRB.
ACCENT ELEMENTS
The life, and festive quality of the Village is given by judicious use of accent elements which give
color, movement and contrast to the Village.
Colorful accent elements consistent with existing character are encouraged, such as:
Awnings and canopies - canvas, bright color or stripes of two colors.
Flags, banners - hanging from buildings, poles, and even across streets for special
occasions.
Umbrellas - over tables on outdoor patios.
Annual color flowers - in beds or in planters.
Accent lighting- buildings, plazas, windows, trees (even Christmas lights all winter).
Painted wall graphics - coats of arms, symbols, accent compositions, etc.
Fountains - sculptural, with both winter and summer character.
• Staff Response:
Accent lighting on the building, annual flowers in containers and in the planting beds, potted trees
decorated with Christmas lights and irrigated flower boxes are proposed to provide colorful
accent elements on the Vail Plaza Hotel. Staff would suggest that the applicant provide an
additional accent symbol (clock, crest, etc.) on the main elevator tower. The tower is visible from
a distance as illustrated in the view analysis and would serve as an important focal point to
guests and visitors.
LANDSCAPE ELEMENTS
Landscape considerations include, but go beyond, the placement of appropriate plant materials.
- plant materials
- paving
- retaining walls
- street furniture (benches, kiosks, trash, etc.)
- lighting
- signage
Plant Materials
Opportunities for planting are not extensive in the Village, which places a premium on the plant
selection and design of the sites that do exist. Framework planting of trees and shrubs should
include both deciduous and evergreen species for year round continuity and interest.
Native plants are somewhat limited in variety, but are clearly best able to withstand the harsh
winter climate, and to tie the Village visually with its mountain setting. .
Trees Shrubs
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Narrow-leaf cottonwood Willow
Balsam poplar Dogwood
Aspen Serviceberry
Lodgepole pine Alpine currant
Colorado spruce Chokecherry
Subalpine fir Mugho pine
Potentilla
Buffalobery
• Staff Response
A conceptual landscape plan has been submitted by the applicant. The plan has been
developed with some assistance of Town staff since a majority of the landscape improvements
are proposed on Town property. The proposed landscape design takes into consideration
factors such as the location of the plantings (sun/shade), maintenance, climate, etc. Staff would
suggest that the final landscape plan be reviewed by the Design Review Board along with the
final streetscape improvements.
Pavinq
The freeze/thaw cycle at this altitude virtually eliminates common site-cast concrete as a paving
surface (concrete spall). High-strength concrete may work in selected conditions. Asphalt, brick
(on concrete or on sand), and concrete block appear to be best suited to the area.
In general, paving treatments should be coordinated with that of the adjacent public right-of-way.
The Town uses the following materials for all new construction:
- asphalt: general use pedestrian streets
- brick on concrete: feature areas (plazas, intersections, fountains, etc.)
• Staff Response
The paving material used in the public areas around the Vail Plaza Hotel has yet to be
determined and finalized. Again, the staff would suggest that the final paving treatment be
determined with the assistance of the Design Review Board.
Retaining Walls
Retaining walls, to raise planting areas, often protects the landscape from pedestrians and
snowplows, and should provide seating opportunities:
Two types of material are already well established in the Village and should be utilized for
continuity:
- split-face moss rock veneer - Village Core pedestrian streets (typical).
- rounded cobble hidden mortar - in open space areas if above type not already
established nearby.
• Staff Response
Landscape retaining walls are proposed on the north, west and south sides of the building. The
retaining walls are needed to provide proper grading and drainage around the building. The
surface material of the new landscape retaining will match the stone on the exterior of the
building.
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Liahtina
Light standards should be coordinated with those used by the Town in the public right-of-way.
• Staff Response
As part of the streetscape improvements along Vail Road, East Meadow Drive and the South
Frontage Road, the applicant will be installing new Village light fixtures. The number and
locations of the new lights was determined through consultation with Town staff.
Sianaae
Refer to Town of Vail Signage Ordinance
• Staff Response:
Given the staging of the application, signage has not yet been considered by the staff or the
applicant. The staff has requested that the applicant prepare a comprehensive sign program for
the Vail Plaza Hotel for review at a future date. The comprehensive sign program will be
reviewed by the DRB.
SERVICE
Trash handling is extremely sensitive in a pedestrian environment. Trash collection is primarily
made in off-peak hours. It is the building owners responsibility to assure that existing trash
storage problems are corrected and future ones avoided.
Trash, especially from food service establishments, must be carefully considered; including the
following:
- quantities generated
- pick-up frequency/access
- container sizes
- enclosure location/design
- visual odor impacts
Garbage collection boxes or dumpsters must be readily accessible for collection at all times yet
fully screened from public view - pedestrians, as well as upper level windows in the vicinity.
Materials
Exterior materials for garbage enclosures should be consistent with that of adjacent buildings.
Construction
Durability of the structure and operability of doors in all weather are prime concerns. Metal
frames and posts behind the preferred exterior materials should be considered to withstand the
inevitable abuse these structures suffer.
• Staff Response:
The applicant is proposing to incorporate a trash dumpster and recycling bin into the design of
the main loading/delivery area. The dumpster and bin will be completely enclosed and
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accessible from inside the building. Access to the dumpster and bins will not impede the
operation of the loading/delivery functions. The driveway and interior building height is designed
to accommodate trash trucks. Staff believes the applicant's proposal complies with the above-
described criteria.
E. Identification and mitigation of natural and/or geologic hazards that affect the
property on which the special development district is proposed.
According to the Official Town of Vail Hazard maps the Vail Plaza Hotel development site
is not located in any geologically sensitive areas or the 100-year floodplain.
F. Site plan, building design and location and open space provisions designed to
produce a functional development responsive and sensitive to natural features,
vegetation and overall aesthetic quality of the community.
The site plan, building design and location and open space provisions of the proposal
have been reviewed at length by the staff, the Town of Vail Design Review Board and
Jeff Winston, of Winston & Associates, the Town's Urban Design Consultant. This
review is the culmination of numerous meetings between the staff and applicant's design
team, five conceptual reviews by the Design Review Board and three meetings with Mr.
Winston. The staff's review has focused primarily on the technical aspects of the
proposal (vehicular access, driveway grades, required distances between structures,
sidewalk widths, building orientation, development standards, etc.) while the Board and
Mr. Winston focused on reviewing the proposal for compliance with the design guidelines
and other applicable elements of the Town's planning documents.
Upon review of the proposal, the Town of Vail Design Review has voted 3-0 to forward a
preliminary recommendation of approval, with conditions, to the Vail Town Council. In
reviewing the proposal the Board was most concerned with the aesthetic qualities of the
hotel and less concerned with the development's responsiveness and sensitivity to
natural features and vegetation. The lack of concern with the latter criteria is to due to
the absence of any existing natural features or vegetation on the development. A
condition of the Board's approval was a request for a detailed landscape plan to insure
adequate provisions are made for vegetation on the development site. The plans shall be
reviewed and approved by the Board as part of their final review process. A copy of the
Board's preliminary recommendation to the Town Council has been attached for
reference (Exhibit K).
Similar to the Design Review Board, Jeff Winston, the Town's Urban Design Consultant,
has also recommended approval of the hotel proposal. As stated previously, the
consultant's review focused primarily upon compliance with the design guidelines and the
urban design considerations outlined in the Vail Village Master Plan. The findings of the
consultant are that with the exception of opportunities to lower the eave lines of the hotel,
the proposal generally complies with the master plan.
The staff reviewed the technical aspects of the proposal for compliance with the
prescribed regulations. Upon review of the proposal, staff finds that the applicant will
need to be provided relief for the proposed deviations from the building height, setback
and multi-use parking credit formula if this proposal is to be approved. As discussed
previously, staff believes that the request for additional building height is reasonable and
appropriate given the existing circumstances and the ability to provide employee housing
units on-site. We also believe that relief should be provided from the parking
requirements of the regulations. Staff feels that relief is justified given size of the hotel,
the mixture of uses within the hotel and within the District as a whole, and recent trends
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in resort travel. Staff is no longer concerned with regard to the proposed Vail Road
setback. We believe that some encroachment of building improvements into the front
setback is appropriate given the context of the built environment of the area, the hotel
design along the street fagade, and the provision of open plaza space on the interior of
the development. While the applicant speaks of average setbacks, staff is more focused
on the minimum distances the face of the hotel and the back of the curb along Vail Road.
The minimum distance proposed is now 22 feet from the multi-story face of the hotel to
the back of the curb. Within this area the applicant can provide an eight-foot wide paver
sidewalk, landscaping, with room for snow storage. Staff would recommend that the
applicant not be required to increase the proposed Vail Road setback.
G. A circulation system designed for both vehicles and pedestrians addressing on and
off-site traffic circulation.
The on-site/off-site vehicular and pedestrian circulation system design has been
discussed in great detail. Much of the discussion with the Board and Commission
centered on providing adequate pedestrian and vehicular access to, from and within the
development site. In response to the concerns, the applicant has redesigned many areas
of the plan. The pedestrian areas include the pedestrian connection through the hotel to
the Gateway Building, the alleyway spaces between the hotel and Phases III & V, the
plaza area south of the hotel, and the pedestrian link from the hotel entrances to the new
bus stop on East Meadow Drive. The vehicular areas included providing adequate
turning and maneuvering area at the porte cochere, the entrance only and exit only
driveway locations on Vail Road and the entering and exiting design of the loading/
delivery facility.
Pursuant to the submittal requirements for the major amendment request, the applicant
was required to submit a Traffic Report. A Traffic Report has been prepared by the traffic
consulting firm of Felsburg, Holt & Ullevig. The purpose of the report is to evaluate the
impacts of the hotel development and the proposed traffic pattern circulation on the
Town's street system. This report has been used by staff to analyze traffic impacts of this
project. In summary the transportation engineers find that the proposed vehicular
circulation system is reasonable and appropriate. It is believed that through minor
mitigation measures such as signage and an enter only/exit only design the traffic
impacts and safety concerns of the Town can be resolved.
A copy of the Traffic Report and a memorandum from Greg Hall to George Ruther, dated
December 9, 1999 have been attached for reference (Exhibit Q.
Overall, staff believes that with several minor changes and revisions to the plans, the
proposal meets the criteria of providing adequate on-site and off-site vehicular and
pedestrian circulation systems.
H. Functional and aesthetic landscaping and open space in order to optimize and
preserve natural features, recreation, views and functions.
Staff believes that the landscape improvements proposed will be beneficial to the quality
of the landscaping in both the public and private spaces in the vicinity of the hotel.
Through the implementation of the Town of Vail Streetscape Master Plan, a portion of
East Meadow Drive will be enhanced aesthetically. The improvements will include new
heated brick paver walkways, the completion of the bus stop, updated streetscape
lighting, and wider pedestrian walkways and stairs.
The landscape elements of the proposal have been reviewed on a conceptual basis by
41
the Town of Vail Design Review Board. Upon review of the proposal the Board has
voiced a favorable response to the applicant. A final landscape plan shall be reviewed
and approved by the Design Review Board prior to the issuance of a building permit. The
design of the plaza area south of the hotel is consistent the previous direction and intent
of the overall development of the District. The creation of the plaza, with the associated
pool area, landscaping, outdoor cafe, pedestrian walkways and retail store fronts
complies with the guidelines of the Open Space Plan, an element of the Vail Village
Master Plan. Pursuant to the Open Space Plan, the area south of the hotel and interior to
the development is intended to be a public plaza with greenspace opportunities. Staff
believes that based upon the sun/shade analysis prepared by the applicant, the plaza
area will receive adequate amounts of sun light throughout the year.. The access to sun
light will insure a pleasant, useable plaza area in the Town.
The proposed pool and hot tub deck area is intended to address the recreational needs of
the District. The use of these recreational amenities will be made available to the owners
of property within the District. The new pool will replace the existing pool on the Phase IV
development site and will insure consistency with the general direction of the Open space
Plan.
Overall, staff believes that the proposal complies with this criteria.
1. Phasing plan or subdivision plan that will maintain a workable, functional and
efficient relationship throughout the development of the specia[development
district.
The need for the phasing of the hotel redevelopment is not anticipated at this time. A
construction staging plan will be required at the time of building permit issuance. The
plan will be reviewed to maximize the workable and functional relationship between the
redevelopment of the hotel and the existing uses, structures and traffic systems in the
vicinity of the development site. The goal of the plan will be maximize the efficiency of
the construction process and to minimize the negative impacts inherent to major
construction projects.
Vill. CRITERIA AND FINDINGS FOR A.CONDITIONAL USE PERMIT
Upon review of Section 18.60, the Community Development Department recommends approval
of the request for a conditional use permit to allow for the operation of a 50 unit fractional fee
club within the Vail Plaza Hotel based upon the following factors:
A. Consideration of Factors:
Before acting on a conditional use permit application, the Planning and Environmental
Commission (PEC) shall consider the factors with respect to the proposed use:
1. Relationship and impact of the use on development objectives of the
Town.
In January of 1997, the Vail Town Council adopted Ordinance No. 22,
Series of 1996. In part, this ordinance amended the Public
Accommodation Zone District allowing fractional fee clubs as a conditional
use and set forth criteria for the Commission to consider when evaluating
such a request. Since that time the Austria Haus Club redevelopment
project has been completed and the Gore Creek Club has been approved
by the Town. The Austria Haus contains 28 fractional fee club units and
42
the Gore Creek Club has been approved to construct 66 units.
The applicant is requesting the issuance of a conditional use permit to
allow for the operation of a fractional fee club within the Vail Plaza Hotel.
The proposed club would be comprised of 50 two and three bedroom club
units. These units would range in size from 920 square to 2,282 square
feet. The average club unit size is approximately 1,335 square feet in
size. Each of the units has been designed in such a manner as to provide
multiple "keys" to for lock-off units. The total number of "keys" in the club
is 108. According to the applicant, the ownership of the club units will be
divided into a maximum of 1/12'h intervals for the 24 winter weeks during
the ski season, while the remaining 28 shoulder season and summer
weeks would be owned by the hotel. This ownership program allows for
the most attractive weeks of the year to be sold as club units with the
proceeds helping to finance the redevelopment project. The remaining
interest in the clubs is then used by the hotel to support the conference
facility during the summer months. According to the applicant this
program will create the best possible occupancy of the hotel and maximize
the viability of the conference facility.
Through the adoption of Ordinance No. 22, Series of 1996, the Town
further recognized the need for lodging alternatives for our guests and
visitors. In passing the ordinance the Town Council found that quality
fractional fee clubs are an appropriate means of increasing occupancy
rates, maintaining and enhancing short-term rental availability and
diversifying the resort lodging market product within the Town of Vail.
Equally as important, the Council believed that fractional fee clubs were
simply another of many forms of public accommodations. It has been a
long held belief that in order for the Town to remain competitive and on the
leading edge of resort development, that alternative lodging opportunities
must be created and creative financing vehicles for hotel redevelopment
must be implemented.
Staff believes that the conditional use permit for a fractional fee club within
the Vail Plaza Hotel will be beneficial to the Town and will have a positive
impact on the development objectives of the Community.
2. The effect of the use on light and air, distribution of population,
transportation facilities, utilities, schools, parks and recreation
facilities, and other public facilities needs.
Staff believes that this review criteria has been satisfied as previously
discussed in Section IV of this memorandum.
3. Effect upon traffic with particular reference to congestion, automotive
and pedestrian safety and convenience, traffic flow and control,
access, maneuverability, and removal of snow from the street and
parking areas.
Staff believes that this review criteria has been satisfied as previously
discussed in Section IV of this memorandum.
4. Effect upon the character of the area in which the proposed use is to
be located, including the scale and bulk of the proposed use in
43
relation to surrounding uses.
Staff believes that this review criteria has been satisfied as previously
discussed in Section IV of this memorandum.
5. Prior to the approval of a conditional use permit for a time-share
estate, fractional fee, fractional fee club, or time-share license
proposal, the following shall be considered:
a. If the proposal for a fractional fee club is a redevelopment of
an existing facility, the fractional fee club shall maintain an
equivalency of accommodation units as presently existing.
Equivalency shall be maintained either by an equal number of
units or by square footage. If the proposal is a new
development, it shall provide at least as much accommodation
unit GRFA as fractional fee club unit GRFA.
The Vail Plaza Hotel proposal is a redevelopment of an existing hotel. The
proposed hotel shall be required to maintain an equivalency of the
presently existing number of accommodation units. The applicant is
proposing to meet the equivalency requirement by replacing an equal
number of accommodation units. According to information on file in the
Community Development Department 78 accommodation units exist in
Phase IV of the Vail Village Inn. The applicant is proposing to replace the
existing units with 99 new hotel rooms totaling approximately 35,818
square feet.
b. Lock-off units and lock-off unit square footage shall not be
included in the calculation when determining the equivalency
of existing accommodation units or equivalency of existing
square footage.
Even though lock-offs cannot be counted towards meeting the equivalency
requirement, nor are they needed in this case, the applicant has
maintained 62 lock-off units in the Vail Plaza Hotel. The staff and
applicant feel that these units will be rented as short-term
accommodations when not in use by the club members, and thus enhance
the overall hotel bed base in Town.
C. The ability of the proposed project to create and maintain a
high level of occupancy.
The fractional fee club component of the Vail Plaza Hotel proposal is
intended to provide additional hotel and "hotel-type" accommodation units
in the Town of Vail. The applicant is proposing to incorporate 50 member-
owned club units (fractional fee club units with 62 lock-off units), with 99
new accommodation (hotel) rooms. Although not included in the
equivalency requirement, the fractional fee club units have been designed
to accommodate lock-off units. Staff believes that lock-off units provide an
additional community benefit of added "pillows". If a fractional fee club
unit owner purchases an interest in a multiple bedroom unit, and does not
desire to utilize all the bedrooms, they can then have the opportunity of
returning the unused bedrooms (lock-off units) to a rental program.
44
Staff feels that by providing lock-off units, and managing the availability of
the lock-off units in a rental program when not in use, a fractional fee club
project can significantly increase the availability of accommodation units in
the Town of Vail.
Through our research on the fractional fee issue back in 1996, staff then
identified some potential positive impacts of fractional fee units in the
Town of Vail:
A) Activity during the "shoulder seasons" tends to increase due to an
increase in year-round occupancy;
B) The attraction of revenue-generating tourists;
C) The efficient utilization of resources. This is the"warm beds" concept;
D) More pride of ownership and community buy-in with fractional fee club
units than with accommodation units;
E) Increased levels of occupancy; and
F) Increased resort exposure due to the extensive number of interval
owners.
d. Employee housing may be required as part of any new or
redevelopment fractional fee club project requesting density
over that allowed by zoning. The number of employee housing
units will be consistent with employee impacts that are
expected as a result of the project.
The staff included the fractional fee club units into the calculation of the
employee generation resulting from the proposed major amendment of the
Special Development District. Based strictly on the number of club units,
the development will generate a need for 125 "new" employees. When the
multiplier of 0.30 is factored in, the fractional fee club generates 38 of the
"nevV' employees, which the developer must provide deed-restricted
housing for.
e. The applicant shall submit to the Town a list of all owners of
existing units within the project or building; in written
statements from 100% of the owners of existing units
indicating their approval, without condition, of the proposed
fractional fee club. No written approval shall be valid if it is
signed by the owner more than 60 days prior to the date of
filing the application for a conditional use.
The applicant, Waldir Prado, d.b.a. Daymer Corporation, and legally
represented by Jay Peterson, is the sole owner of the property. No other
written approval is required.
45
Vail Plaza Hotel
Major SDD Amendment
Attachments
February 28, 2000
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Attachment B
Vail Plaza Hotel Zoning Analvsis
(Revised 2/28/00)
Lot size: 1.467 acres or 63,902.5 sq. ft. (Phase IV & IV-A only)
3.45 acres or 150,282 sq. ft. (All Phases)
Development Underlying Zoning Existing Approved 1999 SDD Major Revised 2000 SDD Major
Standard of Public Accommodation Vail Village Inn Amendment Amendment Prooosel
Lot Area: 10,000 sq.ft min. 150,282 sq. ft. 150,282 sq. ft. 150,282 sq. ft.
GRFA: up to 150% or 225,423 sq. ft. 83% or 124,527 sq. ft. 1180h or 176,910 sq. ft. 121% or181,719 sq. fL
(87,889 sq. ft. existing) (105,606 sq. ft. approved) (110,415 sq. ft. proposed)
(36,638 sq. R remaining)
Dwelling
units per acre: 25 du/acre 24 du/acre 12.7 du/acre 12.7 du/acre
(AU/FFU/EHU unlimited)
Site coverage: 65% or 97,683 sq. ft. 37% or 56,188 sq. ft. 62% or 92,637 sq. ft. 61 % or 92,036 sq. ft.
Setbacks:
front: 20' N/A 9 18
sides: 20' N/A 5'. 2'. & 0' 5', 2', & 0'
rear: 20' N/A 5' S'
Height: 48' sipping 68' sloping 74.25' sloping 77.25' sloping
(Phase III) 93.5' (arch. prof) 99.75' (arch. proj.)
Parking: per T.O.V. Code Section 256 parking spaces 291 parking spaces
(373 required at (218 new parking spaces) (249 new parking spaces)
build-out per Ord.) (42 existing @ Phase III) (42 existing @ Phase III)
Loading: per T.O.V. Code Section three berths five berths five berths
12-10-13
Commercial
sq. footage: 10% of allowable GRFA 31 % of GRFA or 38,961 sq. ft. 26% of GRFA or 46,124 sq. ft. 25% of GRFA or 45,228 sq. ft.
or 22,542 sq. ft.
F:\everyon e\pec\rnemos\vvtza
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Attachment C
Vail Plaza Hotel
Proposal Comparison
(revised 2/28/00)
The following table compares the 1998 Vail Plaza Hotel proposal and the recent 1999 Vail Plaza Hotel approval to
the revised 2000 proposal.
Development 1998 SDD Major 1999 SDD Major Revised 2000 SDD Major
Standard/ Amendment Prooosal Amendment Aooroval Amendment'Prooosal
Lot Area: 150,282 sq. ft. 150,282 sq. ft. 152,282 sq. ft.
GRFA: 133% or 200,460 sq. ft. 117% or 175,666 sq. ft. 121 % or 181,719 sq. ft.
(129,156 sq. ft. proposed) (104,362 sq. ft. proposed) ( 110,415 sq. ft. proposed)
Dwelling
units per acre: 0.29 du/acre 0.29 du/acre 12.7 du/acre
(276 au) (98 au)
(15 ffu) (44 ffu)
(1 du) (1 du)
Site coverage: 62% or 92,637 sq. ft. 62% or 92,637 sq. ft. 61% or 92,036 sq. ft.
Setbacks:
front: 12' 6' 16'
sides: 5', 0', 8' & 6' 5', 0', 2', & 5' 5', 2', & 0'
rea r: 8' 5' 5'
Height: 85.75' sloping 73' sloping 77.25' sloping
87.5' (arch.proj.) 73.75' (arch. proj.) 99.75' (arch. proj.)
Parking: 394 parking spaces 288 parking spaces 291 parking spaces
(249 new parking spaces)
(42 existing @ Phase III)
Loading: six berths five berths five berths
Commercial
sq. footage: 23% or 47,226 sq. ft. 26% or 46,124 sq. ft. 25% of GRFA or 45,228 sq. ft.
Gross Building Area: approx. 395,862 sq. ft. approx. 295,557 sq, ft.
Conference/ Meeting
Facility: approx. 21,009 sq. ft. approx. 15,338 sq. ft.
Spa Area: approx. 27,802 sq. ft. approx. 22,827 sq. ft.
F:\everyone\pec\memos\0Mvvi pc 1
- Attachment D
Tuesday, October 19, 1999
Mr. George Ruther
Senior Special Projects Planner
Town of Vail
Department of Community Development
75 South Frontage Road
Vail, Colorado 81657
Re: Vail Plaza Hotel
George:
This is a written description of off-site impacts and their proposed mitigation as requested by your letter
dated 10/13/99.
A. Pedestrian Impacts -Vail Road. We will be providing streetscape improvements in accordance
with the streetscape master plan for the eastern side of Vail Road from the corner of East Meadow
Drive to the northern most property line of our site. These improvements include new "Village"
light fixtures and standards, curb and gutter, and a six-foot wide brick paver sidewalk to match the
color, pattern, and size of the existing sidewalk at East Meadow Drive., Additional landscape
improvements and final sidewalk configuration will be provided in accordance with design review
zoning regulations.
B. Pedestrian Impacts - East Meadow Drive. The Vail Plaza Hotel is proposing to provide
streetscape improvements in accordance with the streetscape master plan for the northern side of
East Meadow Drive from the comer of Vail Road to the westernmost of the Vail Village Inn Phase
lA structure to mitigate pedestrian impacts in this area. The proposed improvements include
replacement of the existing cube fixtures with new "Village" light fixtures and standards and a six-
foot wide brick paver sidewalk to match the color, pattern, and size of the existing sidewalk at the
comer of East Meadow Drive and Vail Road. Additional landscape improvements and final
sidewalk configuration will be provided in accordance with design review zoning regulations.
C. Pedestrian Impacts - South Frontage Road. The Vail Plaza Hotel is proposing to provide
streetscape improvements in accordance with the master plan for the southern side of the South
Frontage Road from the corner of Vail Road to the westernmost curb of the Vail Village Inn Phase
V drivewav to mitigate pedestrian impacts in this area. The proposed improvements include new
"Village" light fixtures and standards. curb and gutter. and a six-foot wide brick paver sidewalk to
match the color. pattern. and size of the existing sidewalk at along the South Frontage Road.
Additional landscape improvements and final sidewalk configuration will be provided ill
accordance with design review and other applicable zoning regulations as well as Colorado
Department of Transportation.
D. Pedestrian Impacts - South Frontage Road. The Vail Plaza Hotel is proposing to provide
streetscape improvements in accordance with the master plan for the southern side of the South
Frontage Road from the easternmost curb of the Vail Village Inn Phase V driveway to the
westernmost comer of East Meadow Drive (Crossroads) to mitigate pedestrian impacts in this area.
The proposed improvements include white concrete standard curb and gutter, and a six-foot wide,
four-inch thick, reinforced. white concrete sidewalk. These improvements specifically exclude
utility relocation, engineered structures for retaining earth or support of the sidewalk, handrails,
_A i
Vail Plaza Hotel Zehren and Associates. Inc.
961070.00 i 0/ 19/99
guardrails. or walls meant to provide for the safety of pedestrians on the sidewalk. and/or drainage
systems meant to control surface water runoff. It is assumed that the items specifically excluded
will be provided by another entity to be coordinated with the proposed sidewalk. Additionally it is
assumed that all improvements along the South Frontage Road will be at the discretion of the
Colorado Department of Transportation-
E. Public Transportation Impacts - East Meadow Drive. The Vail Plaza Hotel is proposing to
provide public transportation infrastructure improvements in accordance with the streetscape
master plan for a new bus stop adjacent to the westernmost portion of the Vail Village Inn Phase
IA structure to mitigate impacts in this area. The proposed improvements relocation of fixed bus
signage and fixtures, and a bus stop similar in size, materials and character to the existing bus stop
located on the south side of the roadway. Additional landscape improvements and final
configuration will be provided in accordance with design review and other applicable zoning
regulations.
It is our understanding that the existing surface water runoff from the existing structures and the proposed
structures on the site is would be in the same quantities and would drain to the same locations as currently
exist. Additionally, we would assume no increase in surface water on our site would occur from the design
of proposed drainage structures on the South Frontage Road. Therefore would assume that no major
drainage infrastructure improvements would be necessary to accommodate the proposed structures.
Please do not hesitate to contact me with any questions or concerns.
Sincerely,
Tim Losa
Project Manager
Zehren and Associates, Inc.
2
1E 1-i
Tuesday, October, 19, 1999
Mr. George Ruther
Senior Special Projects Planner
Town of Vail
Department of Community Development
75 South Frontage Road
Vail, Colorado 81657
Re: Vail Plaza Hotel
George:
This a final written statement as requested by your letter dated 10/13/99 to address design criteria A
through I as outlined in section 18.40.080 of the town code. It is our understanding that these nine (9)
criteria are to be used in evaluating the merits of the Vail Plaza Hotel, the final phase of the Vail Village
Inn Special Development District-
A. Design Compatibility. We believe that the hotel is designed in such a way that is both compatible and
sensitive to the environment, neighborhood, and adjacent properties.
Setbacks are consistent with the underlying zoning in that they maintain an average of twenty feet
(20') from most adjacent properties to the primary building walls. Additionally, the stricture maintains
setbacks consistent with adjacent properties along both the Frontage Road and Vail Road.
Mass and bulk are sensitive to adjacent structures in that the hotel is designed to step up in height
and bulk from both the street and adjacent smaller structures in order to maintain a comfortable
pedestrian scale while maintaining consistent heights with adjacent structures roof lines and ridges.
Additionally, we have purposefully hipped most of the roof forms at or along public streets and plazas
to provide a consistent bulk plane at street level. The stepping and broken ridge lines, along with
variations in materials and wall planes act to break down the overall mass and bulk of the project and
relate the hotel to the surrounding neighborhood.
The architectural desigm is meant to be both compatible with both the Gateway building and d-ie
remainder of the special development district while providing some identity to the hotel as both a
recoeriizable and viable commercial structure within the community.
B. Uses. Density, and Activitv. The Vail Plaza Hotel is the last phase of the Vail Village Inn Special
Development District and as such was aiwavs meant to be the anchor or most densely developed
portion of the district. As a fiiil service hotel. which includes conference. spa. restaurant, and
commercial activities, the hotel meant to act as a "magnet" that draws people through the other
srnaller, commercial based structures in the special development district, (including the Gateway
building). Additionally, the hotel is legally required to provide loading and delivery services,
automobile access, and parking for the remainder of the special development district.
C. Parking and Loading. We believe our parking and loading facilities are in compliance with the
.
requirements of chapter 18.57
We are providing six (6), 12' x 25'x 14' underground loading berths. The maximum required is
five (5) 12' x 25' berths in accordance with 18.52.150. We believe our parking facilities meet required
number of spaces required by zoning chapter 18.52.
Vail Plaza Hotel Zehreu and Associates. Inc.
961070.00 10/ 19/99
D. Conformitv with Master Plan. We believe our development substantially complies with the goals
expressed in the various plans contained within the adopted Vail Village Master Plan.
The Land Use Plan indicates our site as Mediunif igh Density Residential and as such
recommends a lodging orientation with a limited amount of accessory retail.
We are proposing to provide an increased amount of "urban open space" or public plaza and
buffering greenspace in the areas indicated as such in The Open Space Plan.
We believe that our project complies with the recommendations in The Parking and Circulation
Plan. We are proposing an internal connection to the Vail Gateway shared pedestrian/auto area as
indicated, an improved pedestrian connection to East Meadow Drive including new bus facilities as
indicated, and a secondary external pedestrian connection to Vail Road between phase five and our
project. Additionally we would be providing sidewalk improvements from the new bus stop on East
Meadow Drive to the Gateway on Vail Road, and Bike/Pedestrian sidewalk improvements from the
Vail Gateway to the Vail Transportation Center on the Frontage Road.
We believe that our design substantially complies with Building Height Plan in that the plan
indicates buildings of five stories both to the east and west of our site along the frontage road and north
and south of our site on Vail Road. Our design maintains this four to five story relationship with our
neighbors. We feel as though the three to four story designation is inconsistent with current conditions
and are not applicable as they relate to our site. It is our understanding that these heights indicated in
the plan were based on preserving views to Vail Mountain from the four way stop at the Intersection of
Vail Road and the Frontage Road prior to development of the Vail Gateway and the Roundabouts.
Because these views no longer exist with the development of the Vail Gateway as acknowledged in the
plan, and because stopping to view the mountain is actually discouraged by the movement of traffic in
the roundabout, we feel that these standards may no longer apply.
The Action Plan indicates our site as an area for potential residential/lodging infill in accordance
with previous town approvals with which our proposed project is consistent.
The Vail Village Sub-Areas 1-1 of the Vail Village Master Plan indicates our site as the final
phase of SDD #6. In doing so, it identifies a series of goals, which we believe we comply with.
Item 1.2 encourages "the upgrading and redevelopment of residential and commercial facilities."
Item 2.3 "strongly encourages the development short term accommodation units" and recognizes that
when units are "developed above the existing density levels, they should be managed in such a way
that allows for short term overnight rental".
Item 2.4 encourages the development of new commercial infill compatible with existing land uses.
Item 2.6 encourages the development of affordable housing units and may be required as part of any
redevelopment project requesting a density over levels allowed by existing zoning.
Item -3.2 recognizes the will to "reduce vehicular traffic in the village to the greatest extent possible".
Item 4.1 encourages the improvement of existing-open space to create new plazas with greenspace.
Item 5.1 recognizes the need and desire to provide for parking demands on site and with underground
and visually concealed parking.
Item 6.1 recognizes the need to provide service and delivery facilities for existing and new
development.
E. Natural Hazards. We believe there are no natural hazards that may affect development of this site.
F. Site and Building Design. We believe we have addressed this issue by compliance with the Vail
Village Master Plan.
2
Vail Plaza Hotel Zeluen and Associates. Inc.
961070.00 10/19/99
G. Pedestrian/Vehicufar Circulation. We believe we have addressed this issue by compliance with the
Vail Village Master Plan. Additionally; traffic studies indicate that vehicular circulation patterns are
considered safe and have relatively little impact on existing vehicular circulation systems.
H. Functional and Aesthetic Landscaping. We believe we have addressed this issue by compliance
with the Vail Village Master Plan. Additionally, we believe we have substantially improved on the
amount and quality of publicly accessible plazas, greenspaces, and pedestrian circulation systems.
1. Phasing Plan. The development will be constructed in one phase with completion anticipated for late
fall of 2001.
Please do not hesitate to contact me with any questions or concerns regarding the information presented.
Additionally, if you need any additional information, please do not hesitate to contact me.
Sincerely,
Tim Losa
Project Manager
Zehren and Associates, Inc.
3
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,,w z E H R E N Vail Plaza Hotel Sun Shade Analysis
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Proposed Structure
November 22, 1.999
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; Z E H R E N Sun Shade Analysis
AND ASSOCIATES, INC Vail l~HLiJr~~LLL 6/ ~ Hotel
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Proposed Stl November 22 9 1999 December 21 -'2pm
Attachment H
BAILEY & PE i r RSON
A ftVrmcosoNAL CORPORATION
A, ..,RNEys AT LAw
WESTSTAR BANK BLDG. LINCOLN CENTER P.O. BOX 449
108 SOUTH FRONTAGE ROAD WEST, SUITE 204 1660 LINCOLN aaa.cci, SUITE 3175 429 EDWARDS ACCESS ROAD, SUITE 203
VAIL, COLORADO 81657 DENVER, COLORADO 80264 EDWARDS, COLORADO 81632
TELEPHONE (970) 476-0092 TELEPHONE (303) 837-1660 TELEPHONE (970) 926.9255
FACSIMILE (970) 476-0099 FACSMULE (303) 837-0097 FACSOME (970) 926-9298
MEMORANDUM
TO: George Ruther
FROM: Jay K. Peterson
DATE: October 19, 1999
RE: Vail Plaza Hotel
Dear George:
The purpose of this memo is twofold. First, to set forth our employee housing proposal
and, second, to explain the fractional fee concept.
1. Emolovee Housing. Attached to this memorandum is our Vail Plaza Hotel
staffing requirements set forth by departments. The chart I believe is self-explanatory. As you
can see, rather that full-time versus part-time, we have used work hours per year which I believe
is a more accurate way to calculate staffing requirements. We have calculated our existing
staffing requirements the same way, in order to arrive at a net increase in employees for the new
hotel. This net increase is 105 employees.
Our proposal is to provide housing for 30% of these employees. Ideally, from our
standpoint, we would like to provide all housing within the Town of Vail. However, because of
limited opportunities within the Town, we would request the option to provide the housing
outside the Town limits, if necessary. The numbers would be the same whether inside or outside
the Town.
2. Fractional Fee. The Vail Plaza Hotel will contain forty-seven dwelling units
which will be operated and managed by the owner of the Vail Plaza Hotel. The hotel would sell
a maximum of twenty-eight prime winter and/or summer weeks with the hotel managing and
operating those weeks for the owners. The remaining twenty-four weeks would remain with the
ownership of the hotel and would be managed and operated the same as the hotel. There would
be an obligation that the weeks remaining under the ownership of the hotel be available only as a
"short-term rental," the same as any hotel room. The number of owners would be limited to a
minimum of six and a maximum of twelve, pursuant to zoning requirements.
If you have any questions, please call.
Jay K. Peterson
Attachment
2
vrn v Inrr k~MniiaiicnL aiw acaauiiauNdn-urnC) vage 1
A 1 B C D 1 E F ( G I H
PERMANENT STAFF SEASONAL PART-TIME
1 n HELP
o work
VPH t hours/ maxi-
FUNCTIONS a Perna- year = work mum
by department _ nent 40 hours peak work
staff. hs/week per days hours
1 employees x 50 peak per per
2 (note 1) wk/year day year year
3 Lodaina (hotel & Clubj
4 General Manager 1 + 1 2,0001 1
5 Assistant manager 4 8,000 1 -
6 Guest relations 1 21 4,000 16 92 1,472
7 Front Office I 81 16,0001 241 921 2,208
8 JConcierge I 2 4,0001 81 92 736
9 113ell man 21 4,0001 481 92 4,416
10 IPBX 1 31 6,0001 161 921 1,472
11 lReservations 1 31 6,0001 1
12 JSales & Marketing 41 8,0001
13 jAccounting ? 61 12,0001 1 1
14 11-lousekeeping supervisor 1 1 21 4,0001 1 I
15 (maid service 1 2 1 151 30,0001 401 92 3,680
16 Engineering 9 18,000 241 92 2,208
17 Garage Operations 1 3 6,000 16 921 1,472
18 Lodging (hotel & Club) ( 641 128,000 1 17,664
49 Food & Beverage (F&B) I
.0 manager+host 1 31 6,000 161 92 1,472
21 waiters+bu_s_boy(1:3 waiters) 11 1 131 26,000 401 92 3,680
22 bar 1 ( 31 6,000 8 921 736
23 kitchen I I 1 161 32,0001 1
24 Room Service: I i 1 41 8,0001 161 921 1,472
25 Food & Beverage (F&B) 1 ( 391 78,0001 I 7,360
26 Conference Center 1 3 31 6,000 8 92 13,248
27 Health Club/SPA 1
28 reception 4 8,000
29 up keeping 4 8,000 16 92 1,472
30 therapist 482 1 101 20,000 161 92 1,472
31 lexercise room 1 21 4,000 1
32 11-lealth Club/SPA 2 20 40,000 1 2,944
33 Retail (3 shops) I ( 1 6 12,0001 161 921 1,472
34 (GRAND TOTALS: 1 1 132 264,0001 1 42,688
35 + hours/year % I I 100%I 16%
36 Average part time help work hours/peak day 1 1 1 464 92 42,688
37 10ne full time work hours/year 1 1 1 2,000
38 Total part-time equivalent to full time I 1 5 1 211 I 1
39 Grand Total full time equivalent 1531 1 1 1
1 40 Average hours/part time employee/peak day 1 1 6 1 1 4
' 41 Number of part time names =(avg hs. per peak day)/(hs/da~ 7 1161
,2 notes I 1
1 43 continue 1 1~ 1 1
44
45 I 1 - -1
vrn o i mrr kPVnndncn? dnu bcdsvndupdn-urne) Page l
A ( B I C I D I E I F I G I H.
46 note 1: includes "day off' coverage were applicable. ( f
47 note 2: Maid service is based on 10 occupied rooms/maid. Minor occasional fluctuations in
3 demand (less than 100% occupancy) will be covered with overtime of the permanent staff.
49 note 3: Occasional large banquettes will be serviced by the Conference waiter staff and the two shifts
50 restaurant and kitchen staff in overtime. I I 1 1
51 note 4: Same therapist may cover more than 1 of the 14 treatment rooms for some treatments.
52 note 5: The total 42,688 seasonal work hours/year divided by the regular one full
53 time employee 2,000 hours/year is = 21 equivalent full time
54 I lemployees.
55 note 6: it is a typical hourstpeak day of a part time helper.
56 note 7: it is the total part time "names" on the payroll. Evidently depends on the average part-time hours/peakday
57
VPH Net
equiv VVI increa-
58 Employee Totals VPH VVI equiv.* se
59 full time 132 132 42 42
60 part time 116 211 32 7
61 total 248 153 74 49 0
62 * part time at same ratio as VPH .
63
`64 VPH STAFFING IS BASED ON THE FOLLOWING
65 uses note units quant.
66 Hotel units 97
67 Club units 46
68 Hotel + Club 8 units 143
'9 Hotel & Club YEAR occupancy 75%
0 persons/occupied unit 1.75
71 Hotel + Club population 9 persons 188
72 maid service occup rms/maid 10
73 walk in for lunch or dinner 10 customers/function/day 80
74 Restaurant & bar 11 sf 3,613
75 kitchen 11 sf 3,200
76 Conference 11 sf 7,004
77 Health Club/SPA 11 sf 7,009
78 Retail 11 sf 3,550
79
80 highest demand for restaurant/day
81 note Ilunch dinner
82 hotel & Club quests 12 1 1 per 3 nights stay.
83 serves/function/day 48 48 1
84 Walk in customers/function/day 1
85 serves/function/day 10 80 ers/function/day
86 Total serves/function/day 13 128 128 13 serves/waiter/function
87 breakfast is buffet type, served by the same lunch staff.
88 note 8: Hotel & Club are staffed as a unified operation 1 1
89 note 9: population for the specified number of units, occupancy, persons/room.
90 note 10: all hotel restaurants off the main pedestrian traffic (Ludwig, The Villager, etc.) rarely (if ever) achieve a high
91 walk in demand.This I 801serves/function/day is a very high assumption. 1
92 note 11: all these uses are staffed based on real demand and not based on sq.ft., or seats or any other parameter.
93 note 12: It is established in the business that the restaurant at the hotel never captures more than 1 lunch
4 and 1 dinner per 3 nights stay. It is part of quests program to dine out in
95 other restaurants. Vail is plenty of those. 1
96 note 13: The low ratio of 13 serves/waiter/shift/day indicates that this staff can serve
97 more than 2 times this demand.
MAAIMUM flULIUATJ ANU Vt:R ( VVttK ENDS
1999 days/ (days/peak (days
holidays winter holidays wk.end total
Veterans 11-Nov 31
Thanksgiving 25-Nov 31 1
2-Dec
9-Dec 1
16-Dec 1
Christmas 71 I
NW_: NewYear 71
6-Jan
Luther K 13-Jan 31
20-Jan l
X27; Ja!n
h3'Fe6
Linc,Val,Pre 31
Ash
31 I
24Fttti 31
,3r. I 31
St.Patrick `~O Mar l 3
1T=Mar 31
`Z4= A t I 3
Good Fri X31=Mar. 3 1
7-Apr
winter total l 1 35 12 47
Independence 31
1 31
1 31
3
31
3
summer total 3 15 18
14-Apr 1
1 21-Apr 1
128-Apr
Mother's I 5-May 1 31
Armed Forc 1 12-Mayl 1
1 19-Mayl
Memorial 126-Mayl 3 1
2-Jun
GrandParen 9-Jun
Father's 16-Jun 3
23-Jun 1 31
12-Aug I 31
19-Aug 3 ~
26-Aug I I
2-Sep
9-Sep
Yom Kipur 16-Sep 3
23-Sep 1
30-Sep
Columbus 7-Oct l 31 1
1 14-Oct
1 l l
l 21-Oct 1 l
Halloween 128-Oct l 3 1
l 4-Nov l I
1 181 9 27
year total I I 561 36I 9
Vail Plaza Hotel
Parking Analysis Attachment I
(revised 2/28/00)
Table 1: A Comparison of the Parking Requirements for Phase /V
Use Area Factor Spaces
Dwelling Unit 5,499 sq. ft. >2,000 sq. ft.
Town 2.5
Vail Plaza Hotel 2.5
Fractional Fee Club 62,816 sq. ft. 500<2,000 sq. ft./>2,000 sq. ft.
Town 98
Vail Plaza Hotel 98
Accommodation Units 35,818 sq. ft. 0.4 spaces/unit + 0.1 spaces/100 sq. ft.
Town 75.4
Vail Plaza Hotel 75.4
Employee Housing Units ' Town 0
Vail Plaza Hotel 0
Restaurant 4,799 sq. ft. 1 space/8 seats
Town 40
1 space/170.2 sq. ft. Vail Plaza Hotel 28.2
Retail 3,576 sq. ft. 1 space/300 sq. ft.
Town 11.92
Vail Plaza Hotel 11.92
Conference/Meeting Rooms 13,846 sq. ft. 1 space/16 seats
Town 42.87
Vail Plaza Hotel 42.87
Subtotal (a)
Town of Vail Requirement 270.7
Vail Plaza Hotel Proposal 258.9
Table 2: Existing Parking Requirements for Phases 1, 11, 111, & V
Existing SDD parking spaces (Phases 1,2,3 & 5) 112
SDD Parking Deficit per Ordinance 75
Previously applied multi-use credit 2.5% 4.7
Subtotal (b)
Parkinq requirement for Phases 1,2,3 & 5 191.7
Table 3: Total Parking Requirement for all Phases of SDD #6
(a + b - existing spaces to remain) x multiple use credit = Grand Total
Town of Vail Requirement (270.7 + 191.7 - 42) x 0.9 = 378.4
Vail Plaza Hotel Proposal (258.9 + 191.7 - 42) x 0.9 = 367.7
" Employee parking is factored into existing requirements
f:\everyone\pec\memos\00\vphpark
Attachinent J
TRAFFIC IMPACT ANALYSIS
Vail Plaza Hotel
Prepared for:
Zehren & Associates, Inc.
P.O. Box 1976
Avon, CO 81620
Client Contact: Mr. Timothy R. Losa
Prepared by:
Felsburg Holt & Ullevig
Greenwood Corporate Plaza
7951 E. Maplewood Avenue, Suite 200
Englewood, CO 80111
303/721-1440
Engineer: Holly A. Hefner
Project Engineer: Chris J. Fasching, P.E.
FHU Reference No. 98-174
September, 1998
TABLE OF CONTENTS
Paoe
1. INTRODUCTION ...............................................1
A. Land Use, Site and Study area Boundaries 1
B. Existing Conditions 1
ll. PROJECTED TRAFFIC CONDITIONS . 7
A: Trip Generation and Design Hourly Volumes 7
B. Trip Distribution 8
C. Year 2015 Projected Traffic Volumes 8
III. YEAR 2015 TRAFFIC OPERATIONS 12
A. Background Traffic 12
B. Total Traffic 12
IV. CONCLUSIONS AND RECOMMENDATIONS 14
APPENDIX A - TRAFFIC COUNTS
APPENDIX B - EXISTING CONDITIONS LOS
APPENDIX C - YEAR 2015 BACKGROUND CONDITIONS LOS
APPENDIX D - YEAR 2015 TOTAL CONDITIONS LOS
LIST OF FIGURES
Paae
1. Vicinity Map 2
2. Site Plan ....................................................3
3. Estimated Existing Winter Conditions 4
4. Trip Distribution 6
6. Year 2015 Background Traffic Conditions 10
7. Year 2015 Total Traffic Conditions 11
LIST OF TABLES
1 . Existing Trip Generation Estimates 7
2. Proposed Trip Generation Estimates 8
I. INTRODUCTION
A. Land Use, Site and Study area Boundaries
Zehren and Associates, Inc. is proposing the Vail Plaza Hotel development to be located on the
southeast corner of Vail Road and the South Frontage Road in Vail, Colorado. This
development will be replacing three existing buildings with one building. The site location is
shown in =figure 1 . The existing three buildings consist of a total of 41,643 square feet. The
proposed development will consist of a total of approximately 150,000 square feet of various
uses including accommodation units, a restaurant, a lounge, a spa, and retail space.
The proposed development will have one main.access onto the South Frontage Road. The
main access will serve as the entrance to the four level parking garage. A second access east
of the main access, will be used for most deliveries. The site plan is shown in Figure 2. The
impacts of the project traffic at the site access points and the roundabout south of 1-70 are
presented in this report.
The purpose of this report is to address the projected traffic impacts associated with the Vail
Plaza Hotel development proposal, and to identify any roadway or traffic control improvements
required as a result of these impacts.
B. Existing Conditions
The existing conditions in the vicinity of the project site are illustrated in Figure 3. Currently
there are two accesses to Vail Plaza Hotel site. The main access is on the South Frontage
Road and the second access is on Vail Road. The South Frontage Road runs east/west
through Vail with a posted speed limit of 25 MPH adjacent to the site. Vail Road runs
north/south from the roundabout intersection with the Frontage Road providing access to
several hotels. Vail Road is primarily used for local access south of Vail Plaza Hotel.
The roundabout is located approximately 115 feet west of the main entrance to Vail Plaza
Hotel. Most of the site traffic currently uses the roundabout as does traffic oriented to/from
1=70.
Since Vail is a ski resort, winter traffic volumes have typically been higher than summer
volumes. Traffic counts were collected during the week of August 17, 1998, and these
counts were used to estimate winter numbers based on 1990 data collected during the winter
and summer. The estimated existing winter traffic volumes for the study area are shown in
Figure 3 (the raw count data are shown in Appendix A). As indicated, the South Frontage
Road east of the roundabout carries approximately 3000 vehicles during the winter PM peak
hour. The volumes at the two accesses were calculated by estimating trip generation for the
existing buildings.
1
F ELSIURG
(011OLT &
ULLEVIG
1-70
Frontage Road
SITE,
1
r=
O
Figure 1
Vicinity Map
North
Veil Plaza Holel BB-174 8124/99
. FELSBURG
1IOI_T &
ULLEVIG
Frontage Road
- 1111 1 I l i
0 1
LJI III - I 1
rl _ - li
I
0 \..i
2}tn( ~J'l a, 1:;`u~l ? I~u I I _
~ tl tl, ti o
1.11 1 CIA I
- o
0
i
(1 Figure 2
Site Plan
North
Vail Plaza Holal 88.174 8/24/99
r FELSBURG
(411OLT &
ULLEVIG
cn
610 i' ?
2r2o 625 .
121 tZ II
A (overall roundabout LOS)
20
. ,11 1785 17085
a 1315.
liO1205-•` - -
JI '.`L I 25-4 I I N) CD
A ` s I o
~i pS1
A + f
a
a
V~
OI IA
+ L?~I~ j1
LEGEND r,
XXX = PM Peak Hour Traff ic Volumes 1 i Figure 3
= PM Peak Hour Level of Service Lq Estimated Existing Winter Conditions
V~
=
Slop Sign (March 1998)
North
Veil Plea HoW 06-174 8/26188
The total peak hour traffic volumes were used as the basis for subsequent LOS (levels of
service) computations, the results of which are summarized in Figure 3 (worksheets are shown
in Appendix C) as is the intersection lane geometrics. Level of service is a qualitative measure
which describes traffic operations. A letter designation ranging from A to F is used as the
measure. A LOS A is indicative of excellent -raffic operations with very little delay and no
congestion, while a LOS F represents extreme delay and significant congestion.
As shown in Figure 4 the left turn onto the South Frontage Road from the main site access
currently operates at a LOS F during the PM peak hour. The left turn into the site from the
South Frontage Road currently operates at a LOS C during the PM peak hour.. All other
movements operate at a LOS B or better during the PM peak hour.
The minor movements to/from the second access along Vail Road currently operate at a LOS
B or better during the PM peak hour. The roundabout currently operates at an overall LOS A.
5
FELSBURC;
(011OLT &
ULI.EVIG
10
(~g6oUn Wo 0 0 l°U~b°Vn
f(,
C o°Jy)
30%
- - - - - - -
w
V~ Figure 4
Trip Distribution
North
Vail Plata Holel 88.171 8/25/88
II. PROJECTED TRAFFIC CONDITIONS
A. Trip Generation and Design Hourly Volumes
Trip generation equations, as documented in Trio Generation, Institute of Transportation
Engineers (ITE), Sixth Edition, 1997 were used to estimate the vehicle-trips generated by the
existing and proposed development. It was assumed that 50 percent of the traffic to/from the
restaurant, lounge, and specialty retail comes from outside while the other 50 percent is
internal (as such, the trip generation associated with these uses was reduced 50 percent).
Table 1 summarizes the trip generation results with existing conditions.
Table 1
Existing Trip Generation Estimates
- Land Use AM Peak Hour PM Peak Hour Weekday
Building. ` . -ITE..,.
Type Code Size Unit In Out Total , in Out Total In Out Total
Condo/ 230 f 22 Rooms 3 7 10 7 5 12 64 64 128
`Townhouse I 4
Hotel 310 , 58 Rooms I 20 12 32 19 17 36 239 239 478
Restaurant 831 2 1,000's 1 0 1 5 2( 7 43 43 86
f I Sq. Ft. ` I
Drinking 836 1 1,000's 0 0 0 3 1 4 4 13 13 26
Sq. Ft. `
Market 852 2 1,000's 16 17 33 16 15 31 162 162 I 324
Sq. Ft.
Totals I f f 1 39 1 37 76 I 50 I 40 I 90 521 521 1042
Daily Drinking Total from 15% of PM Rates
As shown in Table 1, the site currently generates approximately 1050 trips per day. The AM
and PM peak hour trip generation is estimated to be approximately 75 and 90 trips,
respectively.
Table 2 summarizes the trip generation results for the proposed development.
As shown, the proposed development is estimated to generate approximately"3100 trips per
day. The AM and PM peak hour trip generation is estimated to be approximately 175 and 260
trips respectively. Apc-oximately three times as many trips are projected for the proposed
development as compared to the existing uses on the site.
7
a •
Table 2
Proposed Trip Generation Estimates
` Land Use ` AM Peak Hour PM Peak Hour f Weekday i
Building 1 -1TE I I
Type I Code Size l Unit 4 In Out _Total In Out Total in Out Total
Condo/ 230 16 Rooms 2 5 7 5 4 9 47 47 94 `
Townhouse I I 1
{ { 1
Hotel 310 276 ( Rooms ` 95 I 60 I 155 ` 89 79 I 168 1 136 1136 + 2272
Restaurant 831 9 1,000's 3 1 I 4 22 12 34 I 201 ( 201 I 402 I
Sq. Ft. ( l {
1 I .
Drinking 836 4 1,000's 0 0 0 14 7 21 69 ` 69 138 {
{ Sq. Ft.
Specialty 814 9 1,000's 5 6 11 14 14 28 87 87 174
Retail Sq. Ft.
Center _
Totals I I , 104 L 73 176 I 144 115 I 259 1 1541 ` 1541 3081
Daily Drinking Total from 15% of PM Rates
B. Trip Distribution
The trip distribution estimates used in this analysis are shown in Figure 4. These percentages
are based upon the existing traffic data previously presented (Figure 3). As shown,
approximately 70 percent of the total site traffic is expected to be oriented to and from the
west through the roundabout. Site generated traffic was assigned to the adjacent roadway
network per these distribution patterns and are shown in Figure 5.
C. Year 2015 Projected Traffic Volumes
Background Traffic
Analysis of traffic impacts for a year 2015 scenario requires projecting background traffic
volumes. The projected background traffic was a result of exponentially increasing the
volumes by two percent per year. Year 2015 background traffic volumes and operational
conditions are shown in Figure 6.
Total Traffic
The total year 2015 traffic volumes are shown in Figure 7. These volumes were determined
by first removing existing site traffic then adding the site generated traffic to the year 2015
background traffic volumes. As shown, the Frontage Road is projected to carry approximately
4600 vehicles during the PM peak hour in 2015. Trips attributable to the proposed Vail Plaza
Hotei would comprise approximately 6 percent of the total.
8
FELSBURG
(CIOLT &
ULLEVIG
A t
•~~o X88 lam( 44 - -
36 100 I~ I I •
Co in
I
v
I
I
I
4
LEGEND
XXX = PM Peak Hour Traffic Volumes
Figure 5
V Site Traffic Assignment
North
Vail p 'otol 96-174 8126198
FELSBU RG
HOLT & »
ULLEVIG
J
N t
eSS `29~ 81,5
D (overall roundabout LOS)
2510
1 B50 13
r l
II
-tea r
i
{I
I
LEGEND
XXX = PM Peak Hour Traffic Volumes Figure 6
X = PM Peak Hour Level of Service Year 201 5
Background Traffic Conditions
North
Veil Plan Hotel 88.174 8/26/66
. FFLSBURG
11 O LT &
ULLEVIG
E
Ak-
M
865
•l l ~'~7 b0
D (overall roundabout LOS)
2570
?~y95 2570 44
11370 g0 1 1100
> IN w 00 CA)
in
>ol 1
F +
U o
~ yr t3-
> 1
~ i
i
i
LEGEND
XXX = PM Peak Hour Traff ic Volumes
X = PM Peak Hour Level of Service Figure 7 A
= stop sign Year 2015
Total Traffic Conditions
North
Vail PI lel 88.174 9/14199
r
III. YEAR 2015 TRAFFIC OPERATIONS
A. Background Traffic
The peak hour traffic volumes shown in Figure 6 were used as the basis for subsequent levels
of service computations, and the results are also summarized in Figure 6 (worksheets are
shown in Appendix C). The roundabout will operate at an overall LOS D. However, the only
movements that are lower than LOS B would be the south approach and right lane east
approach. These movements are projected to operate at LOS C and F respectively. The LOS
F from the east movement is a result of the high amount of volume turning to the north toward
1-70 and the North Frontage Road.
B. Total Traffic
The total peak hour traffic volumes shown in Figure 7 were used as the basis for subsequent
levels of service computations, and the results are also summarized in Figure 7 (worksheets
are shown in Appendix D). All movements on the roundabout will operate at the same LOS
as the background traffic showed previously with the exception of the south approach which
will operate at a LOS D. The left turning movement into the site (at the main entrance) will
operate at a LOS E and the left turning movement out of the site will operate at a LOS F.
Site generated traffic consists of approximately 1.2 percent of the total traffic entering the
roundabout. Of the right lane east approach the contribution from site generated traffic is
approximately 2 percent. No improvements were used on the roundabout for this analyses.
The main access onto the South Frontage Road included two roadway improvements in the
analyses:
? Provide a "storage" area in the existing median for site outbound left turning vehicles
to safely pass eastbound traffic. A raised island already exists in the median from the
roundabout to the site access providing separation between eastbound and westbound
traffic. Minor modifications would need to be made to the island to provide for a
storage area. With this "safe harbor," left turning vehicles could cross eastbound
traffic in one maneuver and wait in the storage area prior to merging into westbound
traffic. With the addition of the storage area the left turn movements out of the site
would still remain at a LOS F, however, the delay time for this movement is improved
significantly (more than 25%).
? Construct a right turn deceleration lane into the site for eastbound traffic. This lane is
needed to remove right turns from thru traffic lanes. This is of importance here
because vehicles coming out of the roundabout do not have sufficient reaction time in
the 115 foot distance to slow or stop for a right turning vehicle.
12
Limiting movements to right in/right out or three-quarter movement was considered for the
site's main access. This would require that vehicles exiting the site desiring to use the Vail
Road intersection with 1-70 (which is most of the site traffic) make a U-turn somewhere along
the South Frontage Road. However, there is not a safe place for vehicles to make a U-turn
within a reasonable distance. Therefore, it is recommended to improve the main access so as
to accommodate full movement as safely as possible which includes a center "harbor" area
and a right turn deceleration lane.
The second access onto the site from the South Frontage Road will be used for deliveries. Due
to space limitations on site, trucks will need to back up onto the site from the Frontage Road.
This should be done from a separate lane along the south side of the road. The existing right
turn lane east of the site should be extended west to the site's deiivery access. The design
of the lane and driveway should accommodate backing trucks to allow no interference with
eastbound though traffic. Physical or barrier separation should be incorporated into the design.
13
IV. CONCLUSIONS AND RECOMMENDATIONS
The following highlight the significant findings and recommendations as a result of this traffic
analysis:
? The total projected trips consist of subtracting the existing 1042 trips from the
proposed 3082 site generated trips.
Two roadway improvements will be necessary at the main access onto the Frontage
Road. The first includes modification to the center median to provide a storage area
for vehicles turning left out of the site. This will allow for a two-step left turn with less
delay. The second is an exclusive right turn lane into the site for eastbound traffic.
This exclusive right turn lane will remove turning traffic from the though traffic ianes
thereby improving safety characteristics.
? The roundabout will not be adversely affected by the proposed site traffic. The site
traffic will consist of approximately one percent of the total traffic in the roundabout
in year 2015.
? The auxiliary lane east of the site for right turning vehicles needs to be extended west
to the second- access. This lane will be used for delivery trucks backing into the site.
This lane and the delivery driveway in which it will serve should be designed to allow
backing activity without impacting the eastbound through traffic. Physical separation
should be considered between the through lane and the auxiliary lane where backing
would be taking place.
14
APPENDIX A
TRAFFIC COUNTS
-v - 3u3 .5~3 l l u! P. 01
Posh`, Fax Note 7672 No. of pages Todays S Tine :
To. From
C°rvar' ~ t C-"=ny UT ~y
L~cabon r 1 Lamean Deco C!wge
Fox 8 V Tekrorone It Fax ! Tetemone t
C. CngnW Demmy n Relum n Cal tw a ciwp
j " COUNTER MEASURES, INC.
Site'Code 3 ) PAGE: 1
N-S Street MAIN VAIL ROUND-ABOUT j FILE: VAIL
E-W S. eet---_ _i
Direction: Oir 1 DATE: 8/17/98
TIME TOTAL I70ON I70ON 170 VAILN VAILN VAILS VAILS EFRON EFRON YFRON UFRON
BEGIN CLASSIFIED SLIP ROAST OFF ON OFF ON OFF ON OFF ON OFF
1:00 PM 954 14 62 48 103 133 70 73 117 155 122 57
1:15 995 1B 62 33 103 153 85 84 145 151 82 79
1:30 1009 15 68 38 93 156 103 1D5 119 116 133 63
1:45 970 14 69 44 98 157 88 67 139 120 106 66
HR TOTAL 3928. 61 261 163 397 599 346 329 520 542 443 267
2:00 PM 929 5 47 49 89 159 71 72 154 111 103 68
2:15 819 15 60 40 72 129 65 42 110 116 104 66
2:30 945 6 59 47 102 134 68 68 149 140 92 78
2:45 959 18 64 40 86 149 89 86 152 113 94 68
HR TOTAL 3651 46 230 176 349 571 293 268 565 480 393 280
DAY TOTAL 7579 107 491 339 746 1170 639 597 1085 1022 836 547
PERCENT of TOTAL 1.4 6.5 4.5 9.8 15.4 8.4 7.9 14.3 13.5 11.0 7.2
N
N'
O
a
o ~
_ 70 _ 7o
• - - m
rq
D
o ~
~~P z 3
1 ~
"o v•J V
y
n
to
t
0
v vi
o ~
o D
Q
APPENDIX B
EXISTING CONDITIONS LOS
HCS. Unsigna14zed =..t_rsectic_^_s Release 2.19 ACC2.HCC ?ac= _
Center _C M,crocomputerS -n ^nSDortatlon
Univers_zv of 71c-_da -
5:2 We_I Hall
Gainesville, `L 32'11-2053
Ph: (904) 392-0378
_ Streets. (N-S) Vail Road ;E-W) Access 2
Major Street Direction.... NS
Length of Time A a1Vzed... 15 (min)
Analyst HA_:
Date Analysis.......... 8/25/90
Other Inrcrmation......... Peak Hour Existinc
Two-way Stomp-control'-ed Intersection -
1 Northbound I Southbound I Eastbound I Westbound
L - R I L - R I L T R I L T R
----1---- ----1---- ----I----
No. Lanes I C < 0 1 0 > 1 0 1 0 0 0 1 0 > 0 < 0
Stop/Yield I NI NI
Volumes I 6:5 11 14 530 I i 1 11
FHF 1 .95 .951 .95 .95 1 1 .95 .95
Grade 1 0 1 0 I I 0
MC's (o) 1
SU/RV' s (
CV's (`s) I I f
PCE's 1 (1.10 .1 I..1o 1.10
Adjustment Factors
vehicle Critical FOllow-up
Maneuver Gap (tg) Time (tf)
Le=t Turn Major Road 5.00 2.10
Right Turn Minor Road 5.50 2.60
Through-Traffic Minor Road 6.00 3.30
Let Turn Minor Road 6.50 3.40
HCS: Unsignalized Intersections Release 2.1g AC,22.HCC Page 2
Wcrkshee_ for TWSC Intersection.
Step 1: RT from Mincr Street WB rB
Cor_flicting Flows: (v-h) 732
Potential Capacity: (ocnh) 589
Movement Capacity: (pcph) 589
Prob. of Queue-:nee State: 0.98
S-ep 2: LT from Major Street SB NB
Conflicting Flows: (vph) 733
Potential Capacity: (pcph) 767
Movement Capacity: (pcph) 767
Prob. of Queue-Free State: 0.98
TH Saturation Flow Rate: (pcphpl) 1700
RT Saturation Flow Rate: (pcphpl)
Major LT Shared Lane Prcb.
of Queue-free State: 0.57
Step 8: LT from Minor Street WB EB
Con_f"licting Flows: (vph) 1306
Potential Capacity: (p--ph) 186
Major LT, Minor TH
Impedance Factor: 0,97
Adjusted Impedance Factor: 0.97
Capacity Adjustment Factor
due to Impeding Movements 0.97
Movement Capacity: (pcph) 180
Intersection Performance Summary
Avg. 9 5 0
Flow Move Shared Total Queue Approach
Rate Can Cap Delay Length y Delav
Movement (pcph) (pcph) (pcph)(sec/veh) (veh) (sec/veh)
-
WB L 1 180 >
507 7.3 0.0 B 7.3
WB R 13 589 >
SB L 17 767 4.8 0.0 A 0.1
Intersection Delay = 0.1 sec/veh
HCS: Unsigna;ized Intersecons Release 2.'^ A Pace _
.2.?iCC
Center For MiCr„COMOUZerS _rans_oort___cn
Un'verSitV c_ rlor1- a
512 W=-i_
Gainesville, FL 3261=-2083
Ph: (904) 392-0378
St_eets. (N-S) Main Access (E-W) South Frontage Road
Major Street D_reC7--4cn.... EW
Length of Time Analvzeo... (min)
Analyst HAh
Date of Analysis........... 8/25/98
17ti1°r In_Crmation......... Peak :-lour Existing
TWO-wav Stoo-contrclled ?ntersec-ion
...astDOUnd 1 Westbound 1 Northbound 1 Southbound
j L _ R j L T 1 L T R I L T R
----j---- ----I---- ----1----
No. Lanes 1 0 2< 0 1 1 3 0 1 1 0 1 1 0 0 0
Stoa/Yield 1 N1 NI 1
Volumes I 1205 251 10 1795 1 20 81
car i
95 .951 .95 .95 1 .95 .951
Grade I 0 1 0 1 0 1
MC, (o> 1 I I I
SU/RVIs (o)I ! I 1
CVIs (o) 1 i I 1
PCE,s I 11.10 11.;0 1.101
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Adjustment Factors
Vehicle Critical Follow-uD
Maneuver Gap (tg) Time (t=)
Le-~t Turn Major Road 5.50 2.10
Right Turn Minor Road 5.50 2.60
Through Traffic Minor Road 6.50 3.30
Lef: Turn Minor Road 7.00 3.40
HCS: Jns'_gnalizea Intersections Release 2.1g ACC2.HC0 Page 2
Worksheet for TWSC int=_rsec
Step 1. RT from Minor Street NB SB
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
_ Conflicting Flows: (vph) 647
Potential Capacity: (pcph) 651
Movement Capacity: (pcph) 651
Prob. of Queue-Free State: 0.99
Step.2: LT from Major Street WB EB
Conflicting Flows: (vph) 1294
Potential Capacity: (pcph) 346
Movement Capacity: (pcph) 346
Prob. of Queue-Free State: 0.97
Step 4: LT from Minor Street NB SB
Conflicting Flows: (vph) 3171
Potential Capacity: (pcph) 10
Major LT, Minor TH
Impedance Factor: 0.97
Adjusted Impedance Factor: 0,97
Capacity Adjustment Factor
due to Impeding Movements 0.97
Movement Capacity: (pcph) 10
Intersection Performance Summary
Avg. 95,
Flow Move Shared Total Queue Approach
Rate Cap Cap Delay Length LOS Delay
Movement .(pcph) (pcph) (pcph)(sec/veh) (veh) (sec/veh)
NB L 23 10 2,4 F
951.2
NB R 9 651 5.6 0.0 B
WB L 12 346 10.8 0.0 C 0.1
Intersection Delay = 8.8 sec/veh
The calculated value was greater than 999.9.
ARRB Transport Research Ltd - SIDRA 5.11
Felsburg Holt 6 Ullevig
13 Registered User No. 1234
Time and Date of Analysis 9:12 M, Aug 26,1998
-il Plaza Hotel * ROUND
_isting Conditions
Intersection No.:
SIDRA US Highway Capacity Manual (1994) version
Roundabout
RUN INFORMATION
x Basic Parameters:
Intersection Type: Roundabout
Driving on the right-hand side of the road
SIDRA US Highway Capacity Manual (1994) Version
Input data specified in US units
Default Values File No. 11
Peak flow neriod (for performance): 30 minutes
Unit time (for volumes):120 minutes (Total Flow Period)
Delay definition: Overall delay,
Geometric delay included
Delay formula: Highway Capacity Manual
Level of Service based on: Delay (HCM)
Queue definition: Hack of crueue, 95th-Percentile
Jail Plaza Hotel * ROUND
Existing Conditions
tersection No.:
Roundabout
Cable S.3 - INTERSECTION PARAMETERS
Degree of saturation (highest) = 0.656
Practical Snare Capacity (lowest) = 30
Total vehicle flow (veh/h) = 3134
Total vehicle capacity, all lanes (veh/h) = 9503
Average intersection delay (s) = 4.1
Largest average movement delay (s) = 6.3
Largest back of queue, 95% (ft) = 162
Performance Index = 148.58
Total fuel (ga/h) = 102.0
Total cost = 1237.29
Intersection Level of Service = A
Worst movement Level of Service = A
Vail Plaza Hotel * ROUND
^x~sting Conditions
=ntersection No.:
Roundabout
'.able S.6 - INTERSECTION PERFORMANCE
.tal Total Aver. Pro=. Eff. Perf. Aver.
Flow Delay Delay Queued Stop Index Speed
;veh/h) (veh-h/h)(sec) Rate (mph)
3134 3.57 4.1 0.578 0.61 148.58 14.6
nail Plaza Hotel * ROUND
Existing Conditions
Intersection No.:
Roundabout
rable 5.10 - MOVEMENT CAPACITY AND PERFORMANCE SUMMARY
Mov Mov P.rv Total Lane Deg. Aver. Eff. 95% Perf.
No. Typ Flow Cap. Util Satn Delay Stop Back of Index
(veh (veh Rate Queue
/h) /h) M x (sec) (veh)
Jest: West Approach
12 L 355 1016 100 0.349 2.9 0.52 2.1 16.93
11 T 304 1280 68 0.237 3.4 0.52 1.2 14.21
13 R 74 312 68 0.237 3.5 0.56 1.2 3.34
South: South Approach
32 L 81 251• 100 0.323 6.2 0.69 1.7 4.10
31 T 203 629 100 0.323 6.1 0.68 1.7 9.78
33 R 102 316 100 0.323 5.9 0.70 1.7 4.81
East: East Approach
22 L 107 363 43 0.279 4.9 0.66 1.4 5.18
21 T- 254 908 43 0.280 4.5 0.59 1.4 11.97
23 R 634 966 100 0.656* 6.3 0.96 6-5 31.49
4orth: North Approach
42 L 374 1034 100 0.362 1.6-0.23 1.8 17.17
41 T 91 283 89 0.322 2.0 0.20 1.5 4.04
43 R 216 673 89 0.321 2.0 0.37 1.5 9.33
NorthWest: North West Approach
82 L 146 625 100 0.234 3.6 0.57 1.1 7.17
81 T 121 516 100 0.234 4.0 0.57 1.1 5.73
83 R 72 308 100 0.234 4.1 0.62 1.1 3.32
* Maximum decree of saturation
Fail Plaza Hotel * ROUND
.xisting Conditions
.ntersection No.:
Roundabout
Table S.15 - CAPACITY AND LEVEL OF SERVICE (HCM STYLE)
-Mov Mov Total Total Deg. Aver. LOS
No. Typ Flow Cap. of Delay
(veh (veh Satn
/h) /h) (v/c) (sec)
riest: West Amoroach
12 L 355 1016 0.349 2.9 A
11 T 304 1280 0.237 3.4 A
13 R 74 312 0.237 3.5 A
733 2608 0.349 3.2 A
So::th: South i-nproach
::2 L 81 251 0.323 6.- A
31 T 203 629 0.323 6.= A
33 R 102 316 0.323 5.9 A
386 1196 0.323 6.0 A
Last: East Approach
22 L 107 383 0.279 4.9 A
21 T 254 908 0.280 4.5 A
23 R 634 966 0.656* 6.3 A
995 2257 0.656 5.7 A
Vorth: North Approach
42 L 374 1034 0.36-- i.6 A
41 T 91 283 0.322 2.0 A
43 R 216 673 0.321 2.0 A
681 1990 0.362 1.8 A
NorthWes t: Nor-.h West Approach
82 L 146 625 0.234 3.6 A
81 T 121 518 0.234 4.0 A
63 R 72 •308 0.234 4.1 A
339 1451 0.234 3.8 A
ALL VEHICLES: 3134 9503 0.656 4.1 A
INTERSECTION: 3134 9503 0.656 4.1 A
Level of Service calculations are based on
average overall delay (HCM criteria),
independent of the current delay definition used.
For the criteria, refer to the "Level of Service" topic in
the SIDRA Output Guide or the Output section of the on-line help.
Maximum v/c ratio, or critical green periods
End of SIDRA Output
APPENDIX C
YEAR 2015 BACKGROUND CONDITIONS LOS
_ ~~a~l Jt.IVLL itCJC61~..1 YL4 ~++?{~Cl .~.li
- - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Felsburg Holt & Ullevig
13 Registered User No. 1234
Time and Date of Analysis 9:10 AM, Aug 26,1998
Tail Plaza Hotel * RACK
,,re Conditions
_,itersection No.:
SIDRA US Highway Capacity Manual (1994) Version
Roundabout
RUN INFORMATION
Basic Parameters:
Intersection Type: Roundabout
Driving on she right-hand side of the road
SIDRA US Highway Capacity Manual (1994) Version
innu t data specified in US units
Default Values File No. 11
eak flow period (for performance): 30 minutes
Unit time (for volumes):120 minutes (Total Flow Period)
Delay definition: Overall delay,
Geometric delav included
Delay formula: Highway Capacity Manual
Level of Service based on: Delay (HCM)
Queue definition: Back of queue, 95th Percentile
/ail Plaza Hotel * BACK
Future Conditions
Tntersection No.:
Roundabout
Cable S.3 - INTERSECTION PARAMETERS
Degree of saturation (highest) = 1.181
Practical Spare Capacity (lowest) _ -28 $
Total vehicle flow (veh/h) = 4391
Total vehicle capacity, all lanes (veh/h) = 7313
Averaae intersection delay (s) = 45.1
Largest average movement delay (s) = 183.1
Largest back of queue, 95% (ft) = 2630
Performance Index = 366.41
Total fuel (ga/h) 177.7
Total cost = 2267.37
Intersection. Level of Service = D
Worst movement Level of Service = F
Vail Plaza Hotel * BACK
Future Conditions
intersection No.:
Roundabout
Cable S.6 - INTERSECTION PERFORMANCE
tal Total Aver. Prop. Eff. Perf. Aver.
_Low Delav Delay Queued Stop index Speed
(ve'-/h) (veh-h/h)(sec) Rate (mph)
:391 55.04 45.1 0.764 3.02 366.41 11.5
Jail Plaza Hotel * BACK
Future conditions
Intersection No.:
Roundabout
'able S.10 - MOVEMENT CAPACITY AND PERFORMANCE SUMMARY
Mov Mov Arv Total Lane Deg. Aver. Eff. 95€ Perf.
--No. Typ Flow Cap. Util Sayn Delay Stop Back of Index
(veh (veh Rate Queue
' /h) M x (sec) (veh)
test: West Approach
12 L 97 822 100 0.605 7.6 1.04 6.0 26.87
11 T 426 1016 69 0.419 6.7 0.80 2.7 21.45
13 R 104 248 69 0.419 6.8 0.82 2.7 5.06
South: South Approach
32 L 114 137- 100 0.832 31.4 1.96 10.4 8.68
31 T 284 341 100 0.833 30.1 2.01 11.6 20.82
33 R 143 172 100 0.831 29.0 2.05 11.6 10.27
^,ast: East ApF-7
22 L 307 41 0.489 9.4 0.96 3.3 7.97
21 T 3.c 729 41 0.488 9.0 0.92 3.3 18.50
23 R 888 752 100 1.181* 183.110.95 105.2 175.94
;orth: North Ap-oroach
42 L 524 916 100 0.572 3.3 0.64 3.9 25.85
41 T 128 251 89 0.510 3.6 0.61 3.1 6.05
43 R 303 594 89 0.510 3.6 0.64 3.1 13.90
NorthWest: North West Approach
82 L 204 443 100 0.460 8.0 0.90 2.9 10.99
81 T 169 367 100 0.460 8.9 0.90 2.9 6.86
83 R 101 219 100 0.461 9.3 0.93 2.8 5.18
* Maximum degree of saturation
Fail _aza Hotel * BACK
uture Conditions
~ntersect2.on No.:
Roundabout
Table S.15 - CAPACITY AND LEVEL OF SERVICE (HCM STYLE)
Mov Mov Total Total Deg. Aver. LOS
No. Tap Flow Cap. of Delay
(veh (veh Satn
/h) /h) (v/c) (sec)
West: West Approach
12 L 497 822 0.605 7.6 B
11 T 426 1016 0.419 6.7 B
13 R 104 248 0.419 6.8 B
1027 2086 0.695 7.2 B
South: mouth An_m_roach
32 L 114 137 0.832 31.4 C
31 T 284 341 0.833 30.1 C
33 R 143 172 0.831 29.0 C'
541 650 0.833 30.1 C
----r-----r---------------------------------------
Last: East Approach
22 L 150 307 0.489 9.4 B
21 T 356 729 0.488 9.0 B
23 R 888 752 1.181* 183.1
1394 1788 1.181 119.9 F
North: Normh Approach
42 L 524 916 0.572 3.3 A '
41 T 128 251 0.510 3.6 A
43 R 303 594 0.510 3.6 A
955 1761 0.572 3.4 A
Nor*hWes t: Norte West Approaci
62 L 204 443 0.460 8.0 B
81 T 169 367 0.460 8.9 B
63 R 101 •219 0.461 9.3 B
474 1029 0.461 8.6 B
-ALL VEHICLES: 4391 7313 1.181 45.1 D
-INTERSECTION: 4391 7313 1.181 45.1 D
Level of Service calculations are based on
average overall delay (HCM criteria),
independent of the current delay definition used.
For the criteria, refer to the "Level of Service" topic in
the SIDRA Output Guide or the Output section of the on-line help.
* Maximum v/c ratio, or critical green periods
End of SIDRA Output
APPENDIX D
YEAR 2015 TOTAL CONDMONS LOS
i
I
._W:-'-S: LJnsi=1alized I-1-- rsections Release 2.ig _ ._C.H'-C D J -
Center M_crccomzur-ars In Trans= -t_ti_-n
Ulr"ive_rsizv of Florida
ue_nesville, r:, 32811-2083
P (904) 3152-0373
Streets. (N-S) Main Access (E-W) Scud! __ontaae Road
Major S_-eet Direction.... EW -
_ength of Time A'lalyZed... (min)
Analvst n~
Date of Analysis.......... 6/25/93
Ot:^_=r =n=ormatic .........Peak Hour Year 201
Two-wav Stoo-cont_cl_ec =ntersecticn
Eas_bcund i Westbound I Northbound I Southbound
L _ R 1 L T R I L T R I L T R
----I---- ----I---- ----I----
No. Lanes 1 0 2< 0 11 3 0 1 1 0 1 1 0 0 0
Stop/Yi=1 I NI N1
Volumes j 1790 1001 44 2570 1 63 35
pHF j 95 .95I 95 .95 I 95 .951
G-ade 1 0 1 0 1 0
MC's (o) I I I
SU/RV's (o)I I I
ms's I I I !
PCE's 1 11.10 .11.10 1.101
Adjustment Factors
Vehicle critical Follow-up
Maneuver Gap (tg) Time (tom)
T,e~- Turn Major Road 5.50 2.10
Right Tu=n Minor Road 5.50 2.60
Through, Traffic Minor Roan; 6.50 3.30
Le_-t Turn Minor Road 7.00 3.40
HC---: Unsignalized Intersections Release 2._- ACCB.HCI Page -
Center For M'_Crocomouters 7, Trans_:)Or_a__cn
Universi=V of Florida
572 Weil Hall
Gainesville, FL 32511-2083
Ph: (904) 392-0378
Scree=s: (N-S) Main Access (E-W) South Frontage Road
Ma;or Street Direction.... EW
Lengt` of Time Analyzed... 15 (min)
Pn.alvSt F_Z~
Date of Analysis.......... 8/25/98
Other =nformazion......... Peak Hour Year 201_5
Two-wav Stoo-cont-clled intersection
Eastbound I Westbound I Northbound --I-_Southbcurd--
I L _ R L T R I L T R I L T R
----I---- ----I----
No. Lanes j 0 0 0 1 0 3 0 10 0 0 1 0 0 1
Stoo/Yield I NI NI I
Volumes I I 2570 I I 83
PHF I 95 I I .95
Grade j 0 I I 0
MC's I I I
SU/RV's (%)I I I I
CV's (o) I ) I I
PCEIS I I { 1.10
Adjustment Factors
Vehlizle CrltlCal Follow-uo
Maneuver Gap (tg) Time (tf)
Turn Maicr Road 5.50 2.10
Righ ~ Turn Minor Road 5.50 2.60
Through Traffic Minor Road 6.50 3.30
Left Turn Minor Road 7.00 3.40
'?CS: dnsignalized Intersec-ions Release 2.1_ ACZA.HC0 Page _
Center F'Or Microcommulters ii, _ranscor-a-_on
IInivers_-v of Flcrida
5_2 We_- Hal_
Gainesville, FL 32611-2083
Ph: (90-) 392-0378
S-ree-s: (N-S) Main Access (E-W) Sout _rontage Road
Major S-ree- Direc-ion.... aW
Lena-h of Time Analyzed... 15 (min)
An al vs t ..iAH
Da-=_ of Analysis.......... 8/25/96
Other iii=crma-ion......... Peak Hour Y=--=r 2015
TWO-wav S-op-CCn-rClled intersec-icn
I Eas-bound j Westbound I Nort.lbouna 1 Southbound
L T R I L _ R I L T R 1 L T R
----1---- ----I---- ----1----
Nc. Lanes 10 2 1 l 1 0 0 i 1 0 1 1 0 0 0
S-oD/Yield I NI NI i
VClumes 1 1790 1001 44 1 03 351
P-= I .95 .951 .95 .95 .951
Grade i 0 1 0 0 1
MCIS a> I I
Su/RV'S I i 1
-VIS (o) I 1 I
PCE's i 11.10 11.10 1.101
Adjustment Factcrs
V~ cl~ Cr_
-cal Follow-ua
Man euver Gap (-g) Time (tf)
Le=, _u_.. Major Road 5; .50 2.10
Turn Minor Road 5.50 2.60
Through Traffic Mincr Road 6.50 3.30
Le« Tt.-__ Mlricr Road 7.00 3.40
JCS: J_n _si?naliza Tnt ~ `r^ec^r_i ns Release 2. A~A .HC^ ?aze
.,c_ ~ -
Worksheet for 'WSC Tnz=rs°_ctior.
Stec 1. "I?' from Minor Street NB SB
Conf_ic-ing Flows. (vpl) 942
Potential Capacity: (ncah) 461
Movement Capacity: (pcph) 461
Prob. o~ Queue-Free State: 0.91
--------------------------------------------------------7.7 St°p 2. from Major Street PdB S$ .
.Confliczing Flows: (v)h) 1989
Potential Capacity: (pcph) 147
Movement Capacity: (pcph) 147
Prob. of Queue-_r=_e State. 0.65
Step 4: LT from Minor Street NB SB
Corflicting Flows: (vph) 1930
Potential Capacity: (pcph) 62
Major LT, Minor TH
Impedance Factor: 0.65
Adjusted Impedance Factor: 0.65
Capacity Adjustment Factor
due to Impeding Movements 0.65
Movement Capacity: (pcph) 40
Intersection Performance Summary
Avg. 950
^low Move Shared Total Queue Approach
Rate Cap Cap Delay Length LOS Delay
Movement (cc-oh) (pcph) (pcph)(sec/veh) (veh) (sec/veh)
Nn L 55 40 848.2 8.4
599.2
NB R 4. 461 8.6 0.2 B
Pia L ~l 147 37.0 1.3 37.0
Intersection Delav = 35.2 sec/veh
HCS: Umsicna:ized _nte_se_-icns Release AC-.HC0 Paue
-nterSec-'-..n
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
SL°D R- Flom Minor S_-ee- NB SS
Conflictinc Flows: (vph) 99_
Potentiate Cana:-ity: (pcph) e34
Movement CaJac:ty: (=con) 434
Prct. cf Queue-_-°e Sta-e. 0.9'
St=p prom Major Street WB E3
Con=iictinc Flows: (ti-1389
Pc,._..-ia_ Capacity. (p^p^) 147
Movement Capac.tV: (GCpn) 147
PrcD. o Queue-tree Star-e: 0.65
Stec 4: LT from Minor Street NB SB
Cor.=;iccinc Flows: (:-ph) 4688
Potential Capac_tJ: (pooh) 1
Major LT, M,nor
impedance Facto. 0.65
AC]usted 1moedance ...._tcr: 0.65
Capacity Adjus-ment Factor
Cue to lmpec,nc Movements 0.65
Mcvemen~: Cacacicy: (ccch)
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Intersection Per`crmance Summary
Avc. 950
7710ti' :"love Shared Total Queue AcoroaCh
Ra-e Cap Cap Delav Lencth LOS Delav
Mcvement- (=,h) (pcp.n.) (pooh) (sec/veh) (veh)
(sec/veh,)
Nq _ 96 _ _1.9 F
v3 - 43= 9.2 0.2 3
WFS -47 37.0 1.3 c 0.6
i:itersecticn Delay = 893.3 sec/veh
ca -cul=_r-ed value was c-reat_- than 99:.9.
Lail Plaza Hotel * FUT "
Future Conditions
Intersection No.:
Roundabout
'able S. 10 - MOVr..MENT CAPACITY AND PERFORMANCE SUMMARY
Mov Mov Anv Total Lane Deg. Aver. Eff. 95% Perf.
-No. Typ Fl~ Cap. Util Satn Delay Stop Back of Index
(ve: (veh Rate Queue
/h) /h) M x (sec) (veh)
lest: West Approach
12 L 496 806 100 0.615 8.1 1.08 6.3 27.08
_ 11 T 438 1003 71 0.437 7.1 0.83 2.9 22126
:3 R 104 238 71 0.437 7.2 0.85 2.9 5.11
Sou h: South Approach
32 L 114 130, 100 0.877 38.4 2.25 12.4 9.43
31 T 283 322 100 0.879 36.9 2.31 14.0 22.59
33 R 148 168 100 0.881 35.6 2.37 14.0 11.59
vast: East Approach
22 L 153 306 J2 0.500 9.5 0.98 3.4 8.16
21 T 366 731 42 0.501 9.1 0.94 3.4 19.08
23 R 908 753 100 1.206} 205.411.95 116.6 194.20
lorth: North Approach
42 L 539 906 100 0.595 3.6 0.68 4.3 26.79
41 T 128 246 88 0.520 3.7 0.63 3.2 6.08
43 R 304 584 88 0.521 3.7 0.66 3.2 14.02
NorthWest: North West Approach
82 L 204 422 100 0.483 8.6 0.94 3.2 11.12
81 T 174 360 100 0.483 9.5 0.94 3.2 9.24
83 R 104 215 100 0.484 9.9 0.97 3.0 5.40
Maximum degree of saturation
Vail Plaza Hotel * FUT
'uture Conditions
intersection No.:
Roundabout
Tahle 5.15 - CAPACITY AND LEVEL OF SERVICE (HCM STYLE)
Mov Mov Total Total Deg. Aver. LOS
No. Typ Flow Cap. of Delay
(veh (veh Satn
/h) /h) (V/c) (sec)
West: West Approach
12 L 496 806 0.615 8.1 B
11 T_ 438 1003 0.437 7.1 B
13 R 104 238 0.437 7.2 B
1038 2047 0.615 7.6 B
mo::`h : South approach
32 L 114 130 0.877 38.4 D
31 T 283 322 0.879 36.9 D
RCS. ursignalized =ntersec_icns Re!=--=se 2.1c ACC?.r.CO ?a,e 2
v3c_ks h°at _ u; SC _._tersec_icn
5teo from Minor S:Ireer
ic__ng Plows: (-vi t) 902
~CteI~ia C3Dac_zv: 483
movement Ca~:aZity: (pcoh) 483
Prob. Ci Queue-Free Szate: 0.8Q
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
_nt.ers=_ctic. Performance Summa_v
Avc 95°s
_low Move Shared Total Queue Approach
Rate Cap Cap Delay Length LOS Delav
Movemen_ -=h) (z)=)h) (pcph)(sec/veh) (veh) (sec/veh)
9.3
S3 R 95 433 °.3 0.8 B
T:tercection Delav = 0.3 sec/veh
ARRB Transport Research Ltd - SIDRA 5.11
Felsburg Holt & Ullevig ,
13 Registered User No. 1234
Time and Date of Analysis 9:11 AM, Aug 26,1998
Vail Plaza Hc=el ' FUT +
Future Conditions
Intersection No.:
ST_DRA US Highway Capacity Manual (1994) Version
Roundabout
RUN INFORMATION
- - - - - - - - - - - - - - - - - - - - - - - - - - -
Basic Parameters:
Intersection Type: Roundabout
Driving on the right-hand side of the road
SIDRA US Highway Capacity Manual (1994) Version
input data specified in US units
Default Values File No. 11
Peak flow period (for performance): 30 minutes
Unit time (for volumes):120 minutes (Total Flow Period)
Delay definition: Overall delay,
Geometric delay included
Delay formula: Highway Capacity Manual
Level of Service based on: Delay (HCM)
Queue definition: Back of queue, 95th_Percentile
Vail Plaza Hotel * FUT
Future Conditions
Intersection No.:
Roundabout
Table S.3 - INTERSECTION PARAMETERS
Degree of saturation (highest) = 1.206
Practical Spare Capacity (lowest) _ -30
Total vehicle flow (veh/h) = 4463
Total vehicle capacity, all lanes (veh/h) = 7189
Average intersection delay (s) = 50.9
Largest average movement delay (s) = 205.4
Largest back of queue, 95% (ft) = 2916
Performance Index = 392.16
Total fuel (ga/h) = 185.3
Total cost = 2379.22
Intersection Level of Service = D
Worst movement Level of Service = F
Vail Plaza Hotel * FUT
Tuture Conditions
Intersection No.:
Roundabout
Table S.6 - INTERSECTION PERFORMANCE
Total Total Aver. Prop. Eff. Perf. Aver.
Flow Delay Delay Queued Stop Index Speed
-(veh/h) (veh-h/h)(sec) Rate (mph)
4463 63.12 50.9 0.772 3.29 392.16 li.l
33 R 148 168 0.881 35.6 D
545 620 0.881 36.8 D
:ast: Bast Approach
22 L 153 306 0.500 9.5 B
21 T_ 366 731 0.501 9.1 B
23 R 908 753 1.206* 205.4
1427 1790 _1.206 134.1 F
1ort:.: North Approach
42 L 539 906 0.595 3.6 A
41 T 128 246 0.520 3.7 A
43 R 304 584 0.521 3.7 A
-
971 1736 0.595 3.6 A
NorthWest: North West Approach
82 L 204 422 0.483 8.6 B
81 T 174 360 0.483 9.5 B
83 R 104 •215 0.484 9.9 B
482 997 0.484 9.2 3
ALL VEHICLES: 4463 7189 1.206 50.9 D
INTERSECTION: 4463 7189 1.206 50.9 D
Level of Service calculations are based on
average overall delay (ECM criteria),
independent of the current delay definition used.
For the criteria, refer to the "Level of Service" topic in
the SIDRA Output Guide or the Output section of the on-line help.
Maximum v/c ratio, or critical green periods
End of SIDRA Output
IU. 1v1J J. 14118 ua.aauua. auu rnuvvvan 111V 1, G/ J
From: 1070
,
FELSBURG
HOLT
ULLEVIG
n,V-necrise perdu to nanspwwrioa solutions
November 16, 1999
Mr. 11m 1.osa
Zehren and Associates, Inc.
P.O. Box 1976
Avon. Colorado 81620
RE: Access issues - Proposed Vail Plaza Hotel
FHU Reference lio_ 99-199
i t
Dent Tim:
We have prepared this letter in rasa . to your letter dated November 4, 1999 regarding
access issues st the proposed Vail Plaza Hotel. We have addressed each comment as follows:
Cantmmt 1: The possAility of traffic backing up to the roundabout from the south entry on
Vail Road without a dedlcated left twn lane.
A total stacking distance of 310 feet would be available along Vail Road between the
Roundabout and the proposed southern Motel entry- This stacking distance would
accommodate a queue length of about 1 S vehicles. On average, k Is forecasted that about
1 vehicle per minute will turd left into the site. and about 13 vehicles per minute will continue
south along Vail Road_ Pnder an varenis condition, if all 14 of these vehicles were to stop
at the entry intersection, then a queue length of about 280 fast would be generated. Such a
queue length would not exceed the available stacking dlazanee. However. this represents a
worst case scenario. Queue lengths are exp....Id to be significantly less than 280 feet, since
more than 1 vehicle per minute am expected to be able to tum left into the site.
i
i
By evaluating the available ''gap' time for left-turning vehicles along Vail Road, it was
estimated that about 4 ides per minute, or 1 vehicle every 15 seconds, could turn left into
terval, about 4 vehicles ton average) are forecasted to head south
the site. In a 15- on ffn
ese vehicles were to stop at the entry intersection, then a queue
along Vail Road. tff 4 th
length of about 80 feet would be generated. Such a queue would not even block the proposed
i exit driveway of the Hotel site.
i
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303.721-1410
fan 3M.721.=
!l>til~@wey~cnm
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7951 E Lap- i Avg Sc. 2,-
7=;. ...1, CD410111
From:1Q?0
November 16, 1999
Mr. Tim Loss
Page 2
can, " ,j} 2: The safety and/or asks arssodd r+ed with the hotel exit located eight fear south
of the Vail Garewey access an Vat/ Rosa
in situations where two access driveways are closely spaced, It is impe.d.:re from a safety
standpoint that good sight distance is available at both accesses. S. 1 -,f at such intersections
can also be improved by minimizing the number of conflicting wins. Thus can be done by
restricting Ingress and/or egress fuming movcrnwm. in the sees of the proposed Hotel, it is
recommended that the access be limited to outbound movements only (i.s. an a3dt only). As
noted in our September 27, 1999 letter report, prohibiting inbound left U ns at ttHs access wilt
eliminate overlapping left turn conflicts along Vail Road-
Therefore, while this spacing is not an ideal condition, the provision of good sight distance,
the restriction of movements loutbound only), the forecasted low volume at exiting traffic, and
the relatively low speed environment should allow for an aMrtable condition.
Conumot J. The safety and/or risks a, ....rated with the horellaading and delivery entry an/y
ac::rfs as indicated in Option A and h's proximity to the r+oundabbour an Me
South Fronrage Road.
The benefits and drawbacks of the proposed design of the frontage road access have been
identified as folio
• The propo eway is designed such that delivery trucks (including semf-t Icr
trucktsl can c into the unloading/dock area of the sits without impactins traffic on
the frontegip reed-
. The propo ' entry Lane provides a refuge area for decelerating (right-turning) vehicles.
thereby Ong the likelihood of rear-and collisions from traffic ....:,:ng the roundabout.
Also, a ve cis or trusts can stop within this refuge arts (while a deliivery vehicle is
maneuvering within the site) and traffic along the F _J.m b L- Road will shill not be
impacted-
Wrong-way movements could be made up the inbound access lane. However, this can
be mitigated by posting "Do Not Enter' and/or "Wrong Way" signs.
As :toted by " Town's Engineer, entering vehicles could rear-end a truck malting
backing maneuyers on-site- However, this can be by posted "Yield" signs
a-, the base of the entry lane. This will alert an incoming driver of potential eonfli=
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Z E H R E N Date Receive
AND ASSOCIATES, INC.
NOV 0 ~ 1999
Thursday, November 04, 1999
Mr. Lawrence Lang
Transportation Engineer 11
Felsburg, Holt and Ullevig
Greenwood Corporate Plaza
7951 E. Maplewood Avenue, Suite 200
Englewood, Colorado 80111
Re: Vail Plaza Hotel
Mr. Lang:
I had recently reviewed your report dated September 27, 1999 with the town engineer. In reviewing the
report and the associated access points, the engineer would like us to address a few additional items.
Specifically, the town engineer would like us to address:
1. The possibility of traffic backing up to the roundabout from the south entry on Vail Road without a
dedicated left turn lane.
2. The safety and/or risks associated with the hotel exit located eight feet, (eighteen feet from the
centerline of the gateway drive), south of the Vail Gateway access on Vail Road.
3. The safety and/or risks associated with the hotel loading and delivery entry only access as indicated in
Option A and it's proximity to the roundabout on the South Frontage Road. It is our intention that 55'
semi-trailers, and 45' passenger coaches use the drive (entry) lane for backing prior to departing
through the east exit. Our feeling is that passenger coaches only frequent the hotel during the "off
season" or low traffic periods due to the fact that the hotel operates as a fractional fee condominium
half the year and does not have the remaining occupancy to be able to cater to large groups.
Additionally, other than. the initial equipment and furnishings move-in period, we foresee no semi-
trailer traffic although it has been determined that we need to provide for such vehicles. It is our.
objective to have all other vehicles including 35' straight-body trucks and 50' articulated (beer
delivery) be able to turn right out of the structure with minimal maneuvers. It is the town engineer's
concern that vehicle entering the drive will rear-end vehicles using the drive lane for a backing
movement.
4. The safety and/or risks associated with the hotel loading and delivery exit only access as indicated in
Option A and it's proximity to the roundabout on the South Frontage Road. Specifically, the town
engineer would like some comment on the feasibility and safety of both autos and the larger service
type vehicles turning left on the frontage road. We have preliminarily indicated medians for protection
of the center turning lane in this option.
Additionally, the town engineer had asked us to explore additional options for a combination in/out 90-
degree access. Enclosed is Option B exploring that option. Please just generally discuss any positive or
negative impacts associated with this scheme including safety concerns associated with its proximity to the
roundabout.
ARCH ITECTURE-PLANNING •INTERIORS•LANDSCAPE ARCHITECTURE
P.O. Box 1976 • Avon, Colorado 81620 • (970) 949-0257 • FAX (970) 949-1080
1Iur, 1u. 1az;z; J.1Jrin bcuuzn A11V n.;av%j1n 11 U. 1110 I, 4/~
From:1070 ,
November 16, 1999
Mr. Tim Losa '
Page 3
Overall, it should be noted that the volume of traffic entering and exiting the site is very low
and truck related traffic is expected to be i r- .,.,JeML wing peak periods, only 1 vehicle
every 3 minutes (on average) jr. foreca" to turn Into the she, and about 1 vehicle every 5
minuros is expected to exit the site, on average- Also, it is anticipated that traffic will enter
the site at low given that the access is located in close proxunity to a roundabout
v. here exiting speeds are low.
Canwwnt d` The safety apdkrr risks associated with the hold loading and delivery exit vnty
access as Indic.+ in Option A and It's proximity to the roundabout an .the
South Road. Sipecdks* the town engilsw would Are
comment on the fesssV ty and safety of body autos and the Mtger ser *v type
veNeles turning left an me frontage road.
In regards to the feasibility of trucks taming left onto the fronuge road, it appears from the
turning templates that you provided that this should not be a problem. From an a.. _ zonal
standpoint, it was determined that the outbound left turning wtfic will experiertce long delays
(level of service of "E' conditions) during peak periods. However. this does'not necessary
imply -that turning out of the site will be unsafe, but only that drivers may have m wait for lone
periods before an acceptabie gap in i,ofi.c is available fortuming. Safety becomes an issue
if a driver becomes, impatient and turns onto the frontage road when a gap in L of rr. is not
sufficient- I
In regards to the option:of providing a 90-degree access along the frornage toad, we bemve
that this also repres. a viable option f...,., an operational ...dpoim provided that I
and exit grades meet Town criteria- However, it appears that a 554oot semi raler could not
maneuver on-site without making a backing maneuver or off of the road. Such
a maneuver wouid create s very hazardous situation.
If you have any questions regarding our findings or if you need additional assistance, please
call.
Sincerely
!=>rSSURG !MOLT & ULLE/IG
Laviren ng
Tranzpo...;on 'or Il
A
4
Vail Plaza Hotel Zehren and Associates, Inc.
961070.00 11/04/99
The design intent of both options is to schematically meet the development standards and turning radii of
the types and numbers of vehicles dictated by the town engineer and planning staff. It is our intention that
we have the approved design fully engineered for confirmation of the ideas presented prior to permitting of
the project by the town or CDOT.
Please do not hesitate.to contact me or the town engineer, Greg Haft, with any questions or concerns. We
would hope to have confirmation of these issues by Friday, November 1?, 1999 if it is at all possible.
Sincerely,
1
Tim Losa
Project Manager
Zehren and Associates, Inc.
Cc: George Ruther, Senior Planner, Town of Vail
Greg Hall, Town Engineer, Town of Vail
Enclosures
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Attachment R
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)7
WN OF PAIL
Department of Community Development
75 South Frontage Road
Vail, Colorado 81657
970-479-2138 / O
FAX 970-479-2452 l/
MEMORANDUM
D
To: Town of Vail Design Review Board
From: Community Development Department
Date: December 1, 1999
Re: Vail Plaza Hotel - Preliminary Recommendation to the Vail Town Council
In anticipation of appearing before the Vail Town Council for first reading of an amending ordinance to allow for
the redevelopment of Phase IV of the Vail Village Inn Special Development District, the applicant has requested a
preliminary recommendation from the Design Review Board.
Pursuant to the Town Code, in part, "no person shall building construction or demolition within the corporate limits
of the Town ttnless design approval has been granted in accordance with Title 12, Chapter 11 of the Town Code."
Should the Design Review Board choose to make a preliminary recommendation of approval to the Vail Town
Council on the redevelopment proposal for the Vail Plaza Hotel, staff would suggest that the following finding and
conditions be made pan of the recommendation:
"Upon the preliminary review and consideration of the redevelopment proposal for the Vail Plaza Hotel, the Board
finds that the Vail Plaza Hotel will be compatible with existing structures, the hotel's surroundings and with Vail's
environment. The Board further finds that the proposal is in compliance with the applicable provisions of the
Design Guidelines prescribed in Title 12, Chapter 11 of the Town Code and the Vail Village Master Plan & Urban
Design Considerations. Therefore, the Board recommends approval of the redevelopment proposal for the Vail
Plaza Hotel. The Board's recommendation of approval carries with it the following conditions:
1. That the applicant submits a final landscape plan, final off-site improvements plan, and outdoor lighting
plan in accordance with the provisions prescribed in the Zoning Regulations for review and approval of the
Design Review Board.
2. That the applicant submits a final exterior building materials list and color rendering for review and
approval of the Design Review Board.
3. That the applicant submits a cu,,,t„ehensive sign program proposal for the Vail Plaza Hotel.
4. That the applicant submits a roof-top mechanical plan prior to the issuance of a building permit. All roof-
top mechanical equipment shall be enclosed and screened from public view.
%j RF.CYCLWPAPER
Attactffnent L
Memorandum
To: George Ruther, Senior Special Projects Planner
From: Greg Hall, Director of Public Works and Transportation
Date: December 9, 1999
Subject: Vail Plaza Hotel - Review of the November 23, 1999 Plans
I have completed my review of the Vail Plaza Hotel and have the following comments and concerns. Some
of these are truly comments, which should be corrected as the project progresses through the development
process, and others are concerns or conditions, which shall be taken care of at the appropriate times in the
process.
Required Plan Corrections
? The scale stated on the site illustrative plan is incorrect, please label correctly.
? Sheet-Level Minus Two, the elevation of the ramp from above proceeding to the 6 % grade at the
lowest level is not 145' as indicated.
? Provide the slope of the parking area in the lowest valet area and the location where the grades
chance from 128' to 130'.
? Please show all access points and doorways to elevators and hallways. Specifically, access to the
elevators in the Level Minus Two, this may cause valet spaces to be eliminated. Access to the small
elevator lobby from the loading berth, and access from the loading berth to the freight elevators. The
exact location of the garage door into the Phase III parking structure. Show the staging area in front of
the freight elevator and how this may impact access to Phase III and the safety of those using the
elevator. Show the location of the trash pickup.
? The eastside curb alignment of Vail Road is shown per the survey. However, there appears to be one
shot out of line, this causes a jog right at the hotel entry, which doesn't exist. The curb moves one foot
at this location.
? The widths of Vail Road, the South Frontage Road and East Meadow Drive along with the exact
locations of the curbs of the roundabout and median islands and opposite side of the street will need to
be shown accurately prior to first reading before the Town Council.
Issues for Discussion
There has been significant discussion with regards to whether a left-turn lane is required on Vail Road. The
hotel location as it is presently designed would not have to move if the desire for a left-turn is there. A
pedestrian easement would be required to push the walk east to make room for the additional 12' lane.
Virtually all of the landscaping on the east side of the road would be lost. A space of 3' to 11' wide as you
go north would exist on the south building and the space would be 8'-to 15' along the north building.
The need for a left-turn lane was specifically reviewed-and evaluated by the traffic consulting firm of
Felsburg, Holt & Ullevi;. In the Traffic Report prepared by the consulting engineer. the engineer has
stated that based upon traffic projections, vehicles "backing up" into the roundabout traffic would not
oc Cur.
A review of the roundabout desi,-m with regards to Vail Road traffic determined that at current volumes,
there is a flow of 321 vehicles in the AM peak hour with a capacity to take 1501 vehicles and a maximum
queue of 1 vehicle, in the PM peak flow was 484 vehicles with a capacity to take 1423 vehicles and a
maximum queue of 2 vehicles.
The roundabout design allows for a 50% increase in peak flows with the AM having a peak hour flow of
481 vehicles with capacity of 1172 vehicles with a maximum queue of 2 vehicles. The PM peak flow
would be 735 vehicles with a capacity of 1055 vehicles and a maximum queue of 7 vehicles. This queue
does not impact the entry into this site.
The Vail Plaza Hotel Traffic Report states the current northbound traffic volume of Vail Road is 695
vehicles. The added trips to Vail Road will be approximately 57 trips in and 40 trips out, during the peak
PM period. They also analyzed that the trips were turning in against 900 vehicles verses the 735 trips. As
estimated in the future roundabout calculations.
The second issue is that the loading bay requirements for the site were to accommodate the turning '
maneuvers of a 30' single axle truck, a 45' over the road coach and a 50-foot semi tractor trailer on-site,
and to additionally to allow a 65' semi tractor trailer to maneuver without impeding the flow of traffic on
the South Frontage Road. The applicant has provided an access and maneuverability plan, which illustrates
that the maneuvering of the vehicles takes place partially off-site, in the right-of-way. However, no
backing motions occur across any sidewalks and the traffic flow on the South Frontage Road is not
impeded. Extending the proposed South Frontage Road median through this access point could solve the
question of the left turn out for the frontage road access. It would be desirable to at least provide a left turn
pocket east bound somewhere in the frontage road to allow U-tums of passenger cars at a point that is
determined appropriate. This is most likely at Village Center Chute. The landscape median would need to
be extended the entire length to ensure this takes place where determined.
This entire access plan on the frontage road will require a Colorado Department of Transportation revised
access permit. The transportation engineers at CDOT have the authority to decide how the access functions.
Reouired Improvements and Conditions
? The required improvements for this development are a 6' heated paver walkway from the east property
line of the SDD to the Gateway Building. In addition any revisions to the curb will require new curb
and -utter and modifications or additions to the storm sewer system. The extension of Village-style
street lights is also required. Any necessary modifications to utilities, landscaping, irrigation systems
and required retaining wails shall be the responsibility of the developer. The walkway will be
delineated in pavers across the driveways behind the cross pans.
? Frontage Road landscape medians to include curb and utter, concrete unit paver aprons, any masonry
rock walls, plant material, bedding mix to TOV specifications, and irrigation system and water
connections and sleeves.
? Improvements to Vail Road include a heated 8' paver walkway from the Gateway Building property to
East Meadow Drive. All additional improvements to allow for this to take place as similarly as stated
above for the frontage road are also the responsibility of the developer.
? In addition, adding curb, -utter and a 5' concrete walk from the east property line of the SSD to and
around the curb return of Village Center Chute on the South Frontage Road. Any modifications to the
drainage system to accomplish this work are considered the requirement of the curb. Work such as
retaining walls and utility modifications are the responsibility of the Town of Vail.
? Details of the improvements from Vail Road to the west edge of the Phase I building (Base Mountain
Sports) along with the improvements of the bus stop along East Meadow Drive are as follows a heated
paver walkway attached to the street and bus stop along with all modifications to drainage, utilities,
retainine walls, drainage systems, irrigation, landscape modifications street lighting and any adjacent
property improvements impacted.
? The orange street lights existing along the entire length of East Meadow Drive shall be chanted to the
Village-styie street light fixture. This installation shall be completed by the developer.
Afinal grading and drainage plan be prepared and all drainage systems carrying runoff fr
om public
right of wavs require drainage easements. The final grading plan will have all grades to the tenth of a
foot .
? A final landscape plan showing sight distances, snow storage areas, and all existing vegetation
impacted.
? The entire building will require a guttering system , heat tape and piping to the storm sewer.
? That snow shedding is addressed for the entire building.
? The pedestrian walks along Vail Road and the other pedestrian mews are established as public
pedestrian easements.
? Complete civil-engineered plans are reviewed and approved by the Town Engineer prior to submitting
plans for the building permit.
? All one-way cross over lanes shall be 18' in width and all two-way cross over lanes shall be 24' in
width. This affects approximately four compact and seven valet spaces.
? The two-way drive aisle at the pone-cochere is only 20' in width between the columns. The valet
spaces drawn are only 16' in length. If full-size valet spaces are established as required, the drive lane
width is further reduced down to 17'. To resolve the conflict the parking spaces need to be removed.
? The slopes of the heated and enclosed drive aisle ramps are allowed to be a maximum grade of 16%.
An engineered-stamped design of the drive aisle is required prior to final DRB approval.
? The three Phase V parking spaces south of the hotel are not practical. To enter the first to requires the
driver to use the hotel porte-cochere as a roundabout. T'he one angled parking space, when drawn to
the proper dimensions (9'x 19') reduces the drive aisle to the structure by 1'. This conflict could be
resolved by moving the parking space closer to the Phase V building. However, the proposed 4 foot
wide walk in this mew is then reduced to three feet in width when adjusted. The reduced width is too
narrow next to the building. The parking space design must be revised.
? The curb returns into and out of the site will need to be revised to allow proper turning and
maneuvering.
? The south return onto the site shall have a 15'radius.
? The north return out of the site shall have an 8' radius.
? The South Frontage Road exit shall be widened to accommodate the 65' semi tractor trailer. This
requires an adjustment to both sides of the drive aisle and to the landscape island
? The brick paver sidewalk along Vail Road shall be 8' in width.