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HomeMy WebLinkAbout2000-04-18 Support Documentation Town Council Work Session VAIL TOWN COUNCIL WORK SESSION TUESDAY, April 18, 2000 2:00 P.M. AT TOV COUNCIL CHAMBERS NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. 10 Year Anniversary -Todd Oppenheimer. (10 minutes) 2. Consideration of Resource Center Funding Request. Mike Goodbee (30 minutes). 3. Update on the Eagle County Regional Transportation District Kevin Foley (ECO). Discussion of Potential Efficiencies for Regional Mike Rose Transportation Services. (15 min.) Greg Hall Bob McLaurin 4. A request for a worksession to discuss proposed changes to Brent Wilson the Town's "parking pay-in-lieu" policy and the results of the Town's commercial core area parking study. (1 hr.) ACTION REQUESTED OF COUNCIL: Provide feedback to be used in the preparation of amendments to the Town's Off-Street Parking and Loading Regulations (Chapter 12-10, Vail Town Code). BACKGROUND RATIONALE: Parkina Pav-in-Lieu Policv: The Town's zoning code has allowed for certain exemptions from on-site parking requirements since 1973. In 1982, in conjunction with the Vail Village and Lionshead Urban Design Guide Plans, the Town established its current "parking pay-in-lieu" program - thereby allowing property owners to pay a fee in exchange for a reduction in on-site parking. The program's primary purpose was to minimize vehicular traffic in the Town's pedestrianized commercial areas while allowing property owners some flexibility in the provision of required parking created by infill development and redevelopment. Currently, all properties that are zoned CC[, CCII or LHMU-1 (Vail Village and Lionshead) have the ability to participate in the Town's pay-in-lieu program - regardless of their location. The PEC and Vail Town Council have expressed a desire to re-evaluate the program in an effort to promote the original goals outlined in the Vail Village and Lionshead Design Guide Plans. Staff has reviewed the applicability and effectiveness of the program with the Town's Planning and_ Environmental Commission and will be presenting an overview of PEC findings and recommendations to the Town Council. Commercial Core Area Parkina Studv: During the summer of 1999, the Town hired the firm of Felsburg, Holt & Ullevig to conduct an in-depth analysis of parking generation in Vail's commercial core areas. The primary purpose of the study was to determine the influence of external factors (mixed uses, transit/pedestrian trips, hourly variations in business activity) on parking generation. Currently, the Town's parking regulations do not account for these factors and assess parking requirements strictly by land use type and square footage. Given the inability of many properties in Vail Village and Lionshead to provide on-site parking and the Town's $17,917 per space parking pay-in-lieu fee, staff realized a need to produce a more realistic assessment of parking generation in these areas. A copy of the consultant's study and findings has been included for reference. STAFF/BOARD RECOMMENDATION: 1) The Town's Planning and Environmental Commission voted unanimously (3/27/00) to recommend approval of the proposed changes to the Town's parking pay- in-lieu policy to the Vail Town Council. 2) The Town's Planning and Environmental Commission voted 3-1 (4/10/00 - Aasland opposed; Doyon and Golden absent) to recommend that the Town Council table discussion of the commercial core area parking study until the Town's day-skier parking management study is completed this summer. Although the PEC stated they thought the study was "a strong step in the right direction," they said it would be prudent to review the study once again after the day skier parking management study is completed. Galen Aasland wished to forward his personal recommendation of approval of the commercial core area parking study to the Town Council. Staff will forward a recommendation prior to final Council review of these proposed amendments to Chapter 12-10, Vail Town Code. 5. Information Update. (10 mins.) 6. Council Reports. (10 mins.) 7. Other. (10 mins.) 8. Adjournment. (4:25 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 4/25/00, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 5/02/00, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 5/02/00, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. Memorandum To: Vail Town Council From: George Ruther, Senior Special Projects Planner Date: April 4, 2000 Re: Vail Plaza Hotel - Background and New Proposal Summary BACKGROUND The Vail Town Council approved a request for a major amendment to Special Development District No. 6, Vail Village Inn. The major amendment approval required the developer to submit an employee housing plan. A plan to provide on-site housing for 38 employee has been submitted and reviewed by the Planning & Environmental Commission. On February 28, the Town of Vail Planning & Environmental Commission voted 4-1 (Bernhardt opposed) to recommend approval of the revised plans to the Vail Town Council. A copy of the February 28, 2000 staff memorandum to the Planning & Environmental Commission has been previously provided to the Town Council members. NEW PROPOSAL SUMMARY In order to accommodate 18 employee housing units on-site the developer has reconfigured the hotel. In reconfiguring the hotel design changes to the proposal have occurred. The purpose of this summary is to provide a numerical comparison of the 1999 approval to the revised 2000 proposal. The following table is a comparison of the proposals: Development Standard 1999 ADoroval 2000 Proposal GRFA: 118% or 176,910 sq.ft. 121% or 181,719 sq.ft. (105,606 sq.ft approved) (110,415 sq.ft) (+4,809 sq.ft.) (see EHU's below) Dwelling Units/Acre: 12.7 du/ac No Change Site Coverage: 62% or 92,637 sq.ft 61 % or 92,036 sq.ft. (-601 sq.ft.) - Setbacks: Front: (Vail Road) 20 feet 16 feet (4 feet) Sides: 5 feet, 2 feet, & 0 feet No Change Rear: 5 feet No Change Height: 74.25 feet (sloping) 75.25 feet (sloping) (+1 feet) 93.50 feet (arch. proj.) No, Change Parking: 256 parking spaces 298 parking spaces (+42 parking spaces) Loading: five berths No Change • 1 Commercial Area: 26% of GRFA 25% of GRFA or 46,124 sq.ft. or 45,228 sq.ft. (-896 sq.ft.) Conference: 15,338 sq.ft 14,328 sq. ft. Units Types: Dwelling: 1 No Change Accommodation: 96 99(+3) Fractional Fee: 48 50(+2) Employee Housing: 0 18(+18) 2 t , • t 1 VAIL PLAZA HOTEL 2000 REVISED MAJOR AMENDMENT PROPOSAL Town of Vail Planning & Environmental Commission. February 28, 2000 ti r l ` /1 TOWN OF VAIL Department of Community Development 75 South Frontage Road Vail, Colorado 81¢57 970-479-2138- FAX 970479-2452 Vail Plaza Hotel Executive Summary (2/28/00) The Town of Vail Community Development Department and the Public Works Department, with the aid of various outside consultants, have completed the review of the proposal for the redevelopment of the Vail Plaza Hotel. Upon completion of your review, the Town staff is recommending approval of the proposed project. The staff's recommendation for approval carries with it 22 conditions. The details of the staff's recommendation and the recommended conditions can be found in Section 111 of this memorandum. In evaluating the proposal, the Town staff relied upon the regulations, policies and guidelines outlined in the various land-planning related documents adopted by the Town of Vail. Throughout the course of the development review process staff remained primarily focused on the technical. aspects of the proposal. The matters of design and policy were left up to the Town's Boards. A detailed narrative of the staffs findings based upon the established review criteria is outlined in Section VII of this memorandum. A complete breakdown and technical analysis of the proposal has been prepared. In the Vail Plaza Hotel Zoning Analysis (revised 2128100) and the Vail Plaza Hotel Proposal Comparison (revised 2128100), staff provides analysis and comparison of the various development standards prescribed by the Zoning Regulations and compares the figures of the 2000 proposal to those of the 1999 approval and the 1998 proposal which had been rejected by Town Council nearly one year ago. Also included in the analysis documents are a Vail Plaza Hotel View Analysis, Vail Plaza Hotel Sun/Shade Analysis and a Vail Plaza Hotel Parking Analysis (revised 2/28/00)_ The purpose of these documents is to provide a comparison of existing conditions relative to proposed conditions should the hotel be constructed. Accompanying this information is also a revised Vail Plaza Hotel Traffic Imoact Report. The original report had been prepared for the 1998 proposal. Since its original formulation, the report has been revised and supplemented in response to changing conditions and requests of staff and others. The basic findings of the report conclude that while the redeveloped hotel will have impacts of current traffic patterns, the projected impacts can be successfully mitigated. Complete copies of these six reports and other relevant information have been provided as exhibits and are found in the back of this memorandum. Lastly, a brief overview of the development history of the Vail Village Inn Special Development District has been prepared. This overview is intended to provide a basic understanding of the proposed changes that have occurred within the District since its original adoption in 1976. The development history of the Vail Village Inn is outlined in Section IV of this memorandum. RECYCLED PAPER VAIL PLAZA HOTEL Staff Memorandum (2/28/00) TABLE OF CONTENTS 1. INTRODUCTION .............................................................................................................................•......................................1 II. DESCRIPTION OF THE REQUESTS 2 A. Major Amendment to Special Development District ...........................................................................2 B. Conditional Use Permit ..........................................................................................................................3 III. STAFF RECOMMENDATION ..............................................................................................................................3 A. Pros/Cons ............................................................................................................................................3-4 B. Conditions of Approval .......................................................................................................................4-7 IV. BACKGROUND ..................................................................................................................................................7-8 V. PUBLIC ACCOMMODATION ZONE DISTRICT ....................................................................................................8 VI. ZONING ANALYSIS ............................:............................................................................................................9-10 VII. SPECIAL DEVELOPMENT DISTRICT MAJOR AMENDMENT PROCESS ...................................................10-11 A. Design compatibility and. sensitivity to the immediate environment, neighborhood and adjacent properties relative to architectural design, scale, bulk, building height, buffer zones, identity, character, visual integrity and orientation .................................................................................................11-13 B. Uses, activity and density which provide a compatible, efficient and workable relationship with surrounding uses and activity ..........................................................................................................13-14 EmDlovee Housina Reauirement ......................................................................................14-15 EmDlovee Housina Generation Analvsis .........................................................................15-17 C. Compliance with parking and loading requirements as outlined in Chapter 18.52. of the Town of Vail Municipal Code ..............................................................................................................................................17-18 D. Conformity with the applicable elements of the Vail Comprehensive Plan, Town policies and Urban Design Plan ..........................................................................................................................................................18 Vail Land Use Plan ..........................................................................................................................18-20 Vail Village Master Plan ..................................................................................................................20-23 Vail Village Design Considerations ..............................................................................................23-24 Urban Design Considerations .......................................................................................................24-30 Architect Landscape Considerations ..........................................................................................30-40 E. Identification and mitigation of natural and/or geologic hazards that affect the property on which the special development district is proposed .......................................................................................................40 F. Site plan, building design and location and open space provisions designed to produce a functional development responsive and sensitive to natural features, vegetation and overall aesthetic quality of the community ................................................................................................................................................40-41 G. A circulation system designed for both vehicles and pedestrians addressing on and off-site traffic circulation ..........................................................................................................................................:.................41 H. Functional and aesthetic landscaping and open space in order to optimize and preserve natural features, recreation, views and functions ..................................................................................................41-42 1. Phasing plan or subdivision plan that will maintain a workable, functional and efficient relationship throughout the development of the special development district ..............................................................42 Vlll. CRITERIA AND FINDINGS FOR A CONDITIONAL USE PERMIT ......................................:......................................42-45 ATTACHMENT AA - L MEMORANDUM TO: Planning and Environmental Commission FROM: Department of Community Development DATE: February 28, 2000 SUBJECT: A request for a final review and recommendation of a major amendment, to allow for the proposed redevelopment of the Vail Village Inn, Phase IV, within Special Development District No. 6, and a conditional use permit, to allow for the operation of a fractional fee club in the Public Accommodation Zone District, located at 100 East Meadow Drive/Lots M, N, & O, Block 5-D, Vail Village First Filing. Applicant: Waldir Prado, Daymer Corporation Planner: George Ruther 1. INTRODUCTION The applicant, Waldir Prado, d.b.a. Daymer Corporation, represented by Jay Peterson, is proposing to redevelop the Vail Village Inn, located at 100 East Meadow Drive. The applicant has submitted two applications to the Town of Vail Community Development Department for review and consideration: Major Amendment Request 1) A request for a major amendment to Special Development District #6, Vail Village Inn. The major amendment application proposes changes to the existing approved development plan and is intended to facilitate the redevelopment of the existing Vail Village Inn, Phase IV Condominiums and allow for the construction of the Vail Plaza Hotel. The current proposal amends Phase IV of the Vail Village Inn Plaza only. No amendments are proposed to Phases 1-III or V of the Vail Village Inn. Conditional Use Permit Request 2) A request for a conditional use permit, pursuant to Chapter 16 of the Town of Vail Zoning Regulations, to allow for the operation of a fractional fee club within the proposed Vail Plaza Hotel. The fractional fee club will be comprised of 50 fractional fee club units operated and managed by the owner of the Vail Plaza Hotel. The applicant has identified what he believes to be public benefits which will be realized by the Town as a result of the Vail Plaza Hotel redevelopment. The public benefits associated with the hotel proposal are: A ` TOWN OF YaIL 1 • An increase in the annual occupancy rate through the redevelopment of an older, existing hotel. • The creation of approximately 10,500 square feet of new conference and meeting room facilities. • The implementation of the recommended Town of Vail Streetscape Master Plan improvements along Vail Road, the South Frontage Road and a portion of East Meadow Drive. - • The re-investment and redevelopment of resort property in the Town of Vail. • The implementation of the development goals, objectives and policies adopted by the Town for the Vail Village Inn property. • A significant increase in the Town's supply of short-term, overnight accommodation to serve our guests and visitors. • The construction of a world-class "anchor" hotel providing a high-level of guest services and amenities. • A potentially sizeable annual contribution to the Town's declining sales tax revenue. II. DESCRIPTION OF THE REQUESTS Major Amendment Request The applicant, Daymer Corporation, represented by Jay Peterson, has submitted two development review applications to the Town of Vail Community Development. The first application is a request for a final review and recommendation of a proposed a major amendment, pursuant to Chapter 9 of the Town of Vail Zoning Regulation, to Special Development District No. 6, Vail Village Inn. The second request is.for a conditional use permit to allow for the operation of a fractional fee club. The purpose of the major amendment is to amend the approved development plan to allow for the construction of the Vail Plaza Hotel in Phase IV of the District. The applicant is proposing significant improvements to Phase IV of the Vail Village Inn Special Development District. The existing hotel and restaurant are proposed to be demolished to allow for-the new construction of the Vail Plaza Hotel. The hotel is intended to be a mixed-use development including residential, commercial and recreational uses. The applicant is proposing to construct 99 new accommodation units (hotel rooms) ranging in size from approximately 350 sq. ft. to 370 sq. ft. per unit, 50 part-time fractional fee club units, 18 employee housing units (38 beds) and 1 free-market condominium. The fractional fee club units are considered part-time, since during the summer months the hotel will retain ownership of the units to rent as short-term accommodation units, and then during the winter months (approximately 24 weeks) the units will be sold as fractional fee club units. The Vail Plaza Hotel also includes two restaurants, 4,047 square feet of accessory retail located within the hotel and along the plaza, a 15,338 square foot conference facility, a 24,799 square foot full-service spa and health club facility and approximately 249 new underground parking spaces. The approximate total gross square footage of the new hotel is 379,857 square feet. The following is an approximate square footage breakdown of the various uses within the hotel: ? 62,816 sq. ft. - fractional fee club units ? 5,499 sq. ft. - condominium 2 i ? 35,818 sq. ft. - accommodation units ? 6,332 sq. ft. - employee housing units ? 8,375 sq. ft. - restaurant/retail ? 15,130 sq. ft. - conference/meeting rooms ? 24,817 sq. ft. - spa/health club ? 221,070 sq. ft. - common area (mechanical, maid closets, stairs/hallways, parking, office, lobby, etc.) 379,857 sq. ft. gross building square footage Conditional Use Permit Request The second application submitted for review is for a conditional. use permit to allow for the operation of a fractional fee club in the Public Accommodation zone district. The granting of a conditional use permit by the Town of Vail would allow the applicant to operate 50 fractional fee club units within the Vail Plaza Hotel. -The applicant is proposing that the club units be sold on an interval basis. The club units would be sold for 24 weeks during the winter months with the remaining 28 weeks owned by the hotel for use as short-term accommodations units. It is believed by the applicant that this sales structure will maximize the occupancy of the units and optimize the availability of the units for marketing the conference-facility of the hotel during the summer months and shoulder seasons. To further improve occupancy potential of the-fractional fee club, the 50 club units have been designed to include up to two "lock-oft' spaces per unit. This design creates a total of 108 "keys" and 216 "pillows" for the fractional fee club component of the hotel (1 key = 1 room). A complete set of reduced plans has been attached for reference (Exhibit AA). III. STAFF RECOMMENDATION The Community Development Department is recommending approval of the applicant's request for a major amendment to Special Development District #6 and a conditional use permit, to allow for redevelopment of Phase IV of the Vail Village Inn. Staff's recommendation for approval is based upon the review of the criteria outlined in Sections V & VI of this memorandum. The staff believes that the proposal is'in general compliance with the nine design criteria and the criteria for a conditional use permit, as identified in this memorandum. In reviewing the proposal, staff identified a number of pros and cons that we believe are associated with the hotel proposal. The list includes, but is not limited to, the following: PROS • The presence of economic redevelopment in Vail. • An increase to the Town's supply of hotel beds and an increased level of quality. • The implementation of the Town's development goals, objectives, and policies. • The creation of new, deed restricted employee housing to offset the housing impacts associated with the hotel. • The elimination of an unsightly surface parking lot. • The completion of the final phase of the Vail Village Inn Special Development District. • The construction of new conference and meeting room facilities within the Town. 3 r ~ ~ r 'fi'r • The construction of public improvements funded. with private dollars. • The potential increases in sales tax revenue. • An increased amount of public open space. • An improved and updated loading/delivery facility which is relocated from Vail Road. • The provision of 18 on-site employee housing, units. CONS • Increased vehicular traffic on Vail Road. • Deviations from the underlying zoning development standards are required. • The bulk and mass of the new hotel is significantly greater than the sizes of buildings presently on the development site. • There are increased impacts of shading on public areas. • The conference and meeting room facilities are potentially under-sized. • Additional views of Vail Mountain from public areas will be negatively impacted. • Only a portion of the dilapidated plaza paver surface is being replaced and improved. • Increased loading/delivery truck traffic on Town streets. • There is only a marginal net increase of true accommodation units over what exists today. • An eighteen to twenty-four month construction process (noise, construction traffic, etc). Should the Planning & Environmental Commission choose to recommend approval of the requested major amendment to the Vail Town Council, staff would recommend that the Commission make the following finding: "That the proposed major amendment to Special Development District #6, Vail Village Inn, complies with the nine design criteria outlined in Section 12-9A-8 of the Town of Vail Municipal Code. The applicant, as required, has demonstrated to the satisfaction of the Commission that any adverse effects of the requested deviations from the development standards of the underlying zoning are outweighed by the public benefits provided or has demonstrated that one or more of the development standards is not applicable, or that a practical solution consistent with the public interest has been achieved. Further, the Commission finds that the requested conditional use permit to allow for the operation of a fractional fee club complies with the applicable criteria and is consistent with the development goals and objectives of the Town. Lastly, public notice of this public hearing has been sent to adjacent property owners and published in a local newspaper of record in accordance with Section 12-3-6C of the Town Code." Should the Planning & Environmental Commission choose to recommend approval of the requested major amendment, staff would recommend that the approval carry with it the following conditions: 1. That the Developer submits detailed civil engineering drawings of the required off-site improvements (street lights, drainage, curb and gutter, sidewalks, grading, road improvements, etc.) as identified on the off-site improvements plan to the Town of Vail Public Works Department for review and approval, prior to application for a building permit. 2. That the Developer submits a detailed final landscape plan and final architectural elevations for review and approval of the Town of Vail Design Review Board, prior to application for a building permit. 4 3. The sdd approval time requirements and limitations of Section 12-9A-12 shall apply to Ordinance No. 1, Series of 2000. In addition, the phasing of the construction of the hotel shall not be permitted. 4. That the Developer submits the following plans to the Department of Community Development, for review and approval, as a part of the building permit application for the hotel: a. An Erosion Control and Sedimentation Plan; b. A Construction Staging and Phasing Plan; C. A Stormwater Management Plan; d. A Site Dewatering Plan; and e. A Traffic Control Plan. 5. That the Developer receives a conditional use permit to allow for the construction of Type III Employee Housing Units in Phase IV of the District, in accordance with Chapter 12-16, prior to the issuance of a building permit, to provide housing on-site. 6. That the Developer submits a complete set of plans to the Colorado Department of Transportation for review and approval of a revised access permit, prior to application for a building permit. 7. That the Developer meets with the Town staff to prepare a memorandum of understanding outlining the responsibilities and requirements of the required off-site improvements, prior to second reading of an ordinance approving the major amendment. 8. That the Developer submits a complete set of plans responding to the design concerns expressed by Greg Hall, Director of Public Works & Transportation, in his memorandum to George Ruther, dated 12/13/99. The drawings shall be submitted, reviewed and approved by the Town Engineer, prior to final Design Review Board approval. 9. That the Developer records public pedestrian easements between the hotel and the Phase III Condominiums, between the hotel and the Phase V Building, and along the Vail Road frontage. The easements shall be prepared by the Developer and submitted for review and approval of the Town Attorney. The easements shall be recorded with the Eagle County Clerk & Recorder's Office prior to the issuance of a Temporary Certificate of Occupancy. 10. That the Developer record a deed-restriction, which the Town is a party to, on the Phase IV property prohibiting the public use of the spa facility in the hotel. Said restriction may be revoked if the Developer is able to demonstrate to the satisfaction of the Town that adequate provisions for vehicle parking have been made to accommodate the public use of the spa. The restriction shall be recorded prior to the issuance of a building permit. 11. That the Developer submits a final exterior building materials list, a typical wall sections, architectural details and a complete color rendering for review and approval of the Design Review Board, prior to making an application for a building permit. 12. That the Developer submits a comprehensive sign program proposal for the Vail Plaza Hotel for review and approval of the Design Review Board, prior to the issuance of a Temporary 5 Certificate of Occupancy. 13. That the Developer submits a roof-top mechanical equipment plan for review and approval of the Design Review Board prior to the issuance of a building permit. All roof-top mechanical equipment shall be incorporated into the overall design of the hotel and enclosed and screened from public view. 14. That the Developer posts a bond with the Town of Vail to provide financial security for the 125% of the total cost of the required off-site public improvements. The bond shall be in place with the Town prior to the issuance of a building permit. 15. That the Developer installs bollards or similar safety devices at the intersection of the delivery access driveway and the sidewalk along the South Frontage Road to prevent conflicts between pedestrians and vehicles, prior to the issuance of a Temporary Certificate of Occupancy. 16. That the Developer studies and redesigns the entrance on the north side of the hotel across from the entrance to the Gateway Building to create a more inviting entrance or a design that redirects pedestrians to another entrance. The final design shall be reviewed and approved by the Design Review Board prior to the issuance of a building permit. 17. That the Developer coordinate efforts with the owners of the Gateway Building to create a below ground access for loading and delivery to the Gateway from the Vail Plaza Hotel to resolve potential loading and delivery concerns at the Gateway. If a coordinated effort can be reached the Developer shall submit revised plans to the Town of Vail Community Development Department for review and approval, prior to the issuance of a building permit. 18. That the Developer revises the proposed floor plans for the Vail Plaza Hotel to provide freight elevator access to the lowest level of the parking structure. The revised plans shall be submitted to the Town of Vail Community Development Department for review and approval prior to the issuance of a building permit. 19. That the Developer redesigns the proposed elevator tower to create an architectural feature atop the tower and revises the proposed building elevations and roof plan prior to final review of the proposal by the Design Review Board. The Board shall review and approve the revised design. 20. That the Developer, in cooperation with the Town of Vail Public Works Department design and construct a left-turn lane on Vail Road and reconfigure the landscape island in the South Frontage Road median to eliminate left-turns from the loading/delivery. The construction shall be completed prior to the issuance of a Temporary Certificate of Occupancy. 21. That the Developer provides a centralized loading/delivery facility for the use of all owners and tenants within Special Development District No. 6. Access or use of the facility shall not be unduly restricted for Special Development District No. 6. The loading/delivery facility, including docks, berths, freight elevators, service corridors, etc., may be made available for public and/or private loading/delivery programs, sanctioned by the Town of Vail, to mitigate loading/delivery impacts upon the Vail Village loading/delivery system. The use of the facility shall only be permitted upon a finding by the Town of Vail and the Developer that excess capacity exists. The Developer will be compensated by the Town of Vail and/or others for the 6 common use of the facility. The final determination of the use of the facility shall be mutually agreed upon by the Developer and the Town of Vail. 22. That the Developer submits a written letter of approval from adjacent properties whose property is being encroached upon by certain improvements resulting from the construction of the hotel, prior to the issuance of a building permit. IV. BACKGROUND The development review process for the Vail Plaza Hotel has been a lengthy, labor intensive process that has included numerous meetings with the various Town boards, Town-staff, and interested members of the community. The review process began-over two years ago when the applicant submitted the original redevelopment proposal application to the Community Development. 'Following a nine month review process including a final review and recommendation of approval from the Planning & Environmental Commission and the Design Review Board, the Vail Town Council informed the applicant that a favorable vote could not be made on the application-and directed the applicant to revise the proposal. The primary concerns of the Council were building height, compliance with the Town's planning documents, off-site traffic impacts, loading and delivery capabilities and vehicular site access. In response to the Council's concerns the proposal has been revised and resubmitted to the Community Development Department. The revised proposal has been reviewed and evaluated by the Planning & Environmental Commission, the Design Review Board and the Town staff. The Commission has held five meetings while the Board has held five conceptual reviews of the revised plans. Additionally, the applicant held an open house to present the plans to interested members of the community. All the submitted plans, models and related materials have been available for review at the Office of Community Development and on various web sites. The following is a summary of the existing phases and development with the Vail Village Inn Special Development District: Phase I - This phase consists of the buildings located at the southeast corner of the District. Phase 1 includes one residential dwelling unit approximately 3,927 square feet in size and nine commercial/retail spaces. Phase 11 - This phase consists of three residential dwelling units totaling approximately 3,492 square feet in size and three commercial/retail spaces. Phase ll is generally located in the center of the District. Phase III - This Phase consists of twenty-nine residential dwelling units totaling approximately 44,830 square feet in size and six commercial/retail spaces. Phase III is located at the northeast corner of the District. Phase IV - This is the original and oldest Phase in the District. This Phase consists of one residential dwelling unit approximately 5,000 square feet in size and seventy-two accommodation units comprising approximately 16,585 square feet of floor area. Phase IV is generally located in the northwest corner of the District. Phase V - This Phase consists of eleven residential dwelling units and three 7 accommodation units totaling approximately 9,972 square feet of floor area and four commercial/retail spaces. Phase V is located in the southwest corner of the District at the intersection of Vail Road and East Meadow Drive. A map illustrating the location of the various Phases has been attached for reference (Exhibit A). The following is a brief summary of the amendments to Special Development District No. 6 since the original adoption: ? In 1976, the Vail Town Council passed Ordinance No. 7, Series 1976, establishing Special Development Districts No. 6, Vail Village Inn, to ensure the unified and coordinated development of a critical site to the Town of Vail, as a whole, and in a manner suitable for the area in which it is situated. ? In 1985, the Vail Town Council passed Ordinance No. 1, Series 1985, providing certain amendments to the approved development plan for Special Development District No. 6. The amendments included a requirement for a minimum of 175 accommodation units and 72,400 square feet of GRFA devoted entirely to accommodation units in Phase IV. ? In 1987, the. Vail Town Council passed Ordinance No.14, Series 1987, which amended and modified Section 8 relating to the allowed density of the development plan for Special Development District No. 6. This amendment broke Phase IV into two distinct phases; Phase IV and Phase V. This amendment established the maximum allowable GRFA for the entire District at approximately 120,000 square feet. Further, the amendment reduced the minimum accommodation unit requirement to 148 units and 67,367 square feet of GRFA. ? In 1989, the Vail Town Council passed Ordinance No. 24, Series of 1989, amending the density controls of the District. This amendment increased the allowable GRFA to 124,527 square feet and allowed Unit #30 to be created in a commercial space. The amendment maintained the previous approval requiring a minimum 148 accommodation units and 67,367 square feet of GRFA devoted to units in Phases IV and V. ? In 1991, the Vail Town Council passed Ordinance No. 9, Series, 1991, providing for certain amendments to the approved development plan for Special Development District No. 6, which relates specifically to Phase IV. ? In 1992, the Vail Town Council passed Ordinance No. 2, Series 1992, allowing for modifications and amendments to various sections of Special Development District No. 6 which related directly to Phase IV, and which made certain changes to the approved development plan for Special Development District No. 6'as they relate to Phase IV. When originally considering deviations from the underlying zoning in 1976, the Town Council found that such deviations were acceptable, as the community was to realize a substantial increase in the hotel bed base. An increase in short-term accommodations has been a long- standing objective of our resort community. V. "PUBLIC ACCOMMODATION ZONE DISTRICT" According to the Official Town of Vail Zoning Map, the applicant's property is zoned Public Accommodation. Pursuant to the Town of Vail Municipal Code, the Public Accommodation Zone 8 district is intended, to provide sites for lodges and residential accommodations for visitors, together with such public and semi-public facilities and limited professional offices, medical facilities, private recreation, and related visitor oriented uses as may appropriately be located in the same district. The Public Accommodation District is intended to ensure adequate light, air, open space, and other amenities commensurate with lodge uses, and to maintain the desirable resort qualities of the District by establishing appropriate site development standards. Additional nonresidential uses are permitted as conditional uses which enhance the nature of Vail as a winter and summer recreation and vacation community, and where permitted are intended to function compatibly with the high density lodging character of the District." The Public Accommodation Zone District is intended to provide sites for lodging units with densities not to exceed 25 dwelling units per acre. The Public Accommodation Zone District, prior to January 21, 1997, did not permit interval ownership. On January 21, 1997, the Town Council adopted regulations allowing interval ownership subject to the issuance of a conditional use permit. Previously, interval ownership was only allowed as a conditional use in the High Density Multi-family Zone District. On October 5, 1999, the Vail Town Council approved Ordinance No. 23, Series of 1999, amending the development standards prescribed in the Public Accommodation Zone District. The amendments included an increase in allowable GRFA up to 150%, an increase in site coverage, the elimination of AU's and FFU's in the calculation of density, revised setback requirements, and other various aspects in the development of properties zoned Public Accommodation. The allowable building height, landscape area and limitation on commercial square footage remained unchanged. VI. ZONING ANALYSIS- The development standards for a Special Development District shall be proposed by the applicant. Development standards including lot area, site dimensions, setbacks, height, density control, site coverage, landscaping and parking and loading shall be determined by the Town Council as part of the approved development plan, with consideration of the recommendations of the Planning and Environmental Commission. Before the Town Council approves development standards that deviate from the underlying zone district, it shall be determined that such deviations provide benefits to the Town that outweigh the effects of such deviations. This determination is to be made based upon the evaluation of the proposed Special Development District's compliance with the Review Criteria outlined in the following section of this memorandum. The Community Development Department staff has prepared a zoning analysis for the proposed Vail Plaza Hotel. The Vail Plaza Hotel Zoning Analysis compares the development standards outlined by the underlying zoning of Public Accommodation (revised 10/99), to the existing development, the applicant's proposed 1998 major amendment (which was not approved), the approved 1999 major amendment and the 2000 revised proposal. It is important to note that the comparison is based on the entire area of the Special Development District. A copy of the Vail Plaza Hotel Zoning Analvsis has been attached for reference (Exhibit B). 9 For comparative purposes, the Community Development Department has also completed an analysis comparing the 1998 proposal and the 1999 approval to the 2000 proposal. The purpose of the analysis is to provide a direct comparison of the 1998 proposal and the 1999 approval to the applicant's revised 2000 proposal. A copy of the Vail Plaza Hotel Proposal Comparison has been attached for reference (Exhibit C). VII. THE SPECIAL DEVELOPMENT DISTRICT MAJOR AMENDMENT PROCESS Chapter 12-9 of the Town Code provides for the amendment of existing Special Development Districts in the Town of Vail. According to Section 12-9A-1, the purpose of a Special Development District is, "To encourage flexibility and creativity in the development of land, in order to promote its most appropriate use; to improve the design character and o quality of the new development within the Town; to facilitate the adequate and economical provision of streets and utilities; to preserve the natural and scenic features of open space areas; and to further the overall goals of the community as stated in the Vail Comprehensive Plan. An approved development plan for a Special Development District, in conjunction with the properties underlying zone district, shall establish the requirements for guiding development and uses of property included in the Special Development District." According to Section 12-9A-2, a major amendment to a Special Development District is defined as, "Any proposal to change uses; increase gross residential floor area; change the number of dwelling or accommodation units; modify, enlarge or expand any approved special development district (other than "minor amendments" as defined in this Section), except as provided under Sections 12-15-4, "Interior Conversions", or 12-15-5, "Gross Residential Floor Area (250 Ordinance)" of this Title." The Town Code provides a framework for the amendment of a Special Development District. According to the Town Code, prior to site preparation, building construction, or other improvements to land within a Special Development District, there shall be an approved development plan for the Special Development District. The approved development plan establishes requirements regulating development, uses and activity within the Special Development District. Upon final review of a proposed major amendment of an existing Special Development District, a report from the Planning and Environmental Commission stating its findings and recommendations and a staff report shall be forwarded to the Town Council, in accordance with the provisions listed in Section 12-16-6 of the Town Code. The Town Council's consideration of the Special Development District shall be in accordance with the provisions of the Town Code and approved by two readings of an ordinance. An approved development plan is the principal document in guiding the development, uses, and activities of the Special Development District. The development plan shall contain all relevant 10 material and information necessary to establish the parameters with which the Special Development District shall adhere. The development plan may consist of, but not be limited to: the approved site plan; floor plans, building sections, and elevations: vicinity plan; parking plan; preliminary open space/landscape plan; densities; and permitted, conditional, and accessory uses. The determination of permitted, conditional and accessory uses shall be made by the Planning and Environmental Commission and Town Council as part of the formal review of the proposed development plan. Unless further restricted through the review of the proposed Special Development District, permitted, conditional and accessory uses shall be limited to those permitted, conditional and accessory uses in the property's underlying zone district. The Town Code provides nine design criteria, which shall be used as the principal criteria in evaluating the merits of the proposed major amendment to a Special Development District. It shall be the burden of the applicant to demonstrate that submittal material and the proposed development plan comply with each of the following standards, or demonstrate that one or more of them is not applicable, or that a practical solution consistent with the public interest has been achieved. The applicant has submitted a report outlining a review of the criteria (Exhibit D). The nine SDD review criteria are listed below: NOTE: Staff's'analysis is based in part on an analysis by Jeff Winston, an independent design consultant. A. Design compatibility and sensitivity to the immediate environment, neighborhood and adjacent properties relative to architectural design, scale, bulk, building height, buffer zones, identity, character, visual integrity and orientation. Staff believes the applicant has designed a structure which relates well to the site and the surrounding neighborhood. The mass of the Vail Plaza Hotel is significantly greater than that of the existing buildings on the site. However, staff believes the increased mass is appropriate for the site and takes into consideration the massing of the buildings on the adjoining properties and in the immediate vicinity. The applicant has modified the building mass by redesigning various roof elements, articulating the building facade along the South Frontage Road, reconfiguring the tower elements and by lowering the roof eave lines. The lowered roof eave lines match more closely to the eave lines of the adjoining buildings to the east, west and south, thus insuring a smooth transition of building mass between properties. To further address building mass the tallest portions of the building have been located near the center of the development site. This design ,reconfiguration reduces the perceived height of the,hotel in the immediate area. The applicant has revised the building footprint in response to the Town Council's request to maintain the twenty-foot setback along Vail Road. The revised footprint does not maintain the full twenty-foot setback as requested. The proposed plan shows that the building encroaches a maximum of four feet into the Vail Road setback. The encroachment is on the southwest corner of the building. The total square footage of building area in the setback is approximately 56 square while the total amount of GRFA in the setback is roughly 36 square feet. Staff believes that the intent of the Town Council's direction has been met since there is now adequate space for the required landscape and sidewalk improvements. The Vail Plaza Hotel exterior building materials are a mixture of stone, stucco and wood. The roof material is proposed to be a terra cotta colored concrete the with copper flashing. The applicant has proposed to incorporate irrigated flower boxes and copper chimney caps into the design of the hotel to serve as attractive accent elements. A grayish-brown granite stone will be used around the base of the building. The use of non- 11 reflective glazed windows all around the building reduces the potential of unwanted glare. The applicant has proposed that the exterior stucco color be an off-white or cream color to blend in with the exteriors of the buildings on the adjoining properties. Staff believes that the combination of building materials proposed has been well incorporated into the design of the Vail Plaza Hotel. The Town of Vail Design Review Board will have the- opportunity to review the building exterior prior to final approval of the hotel. The height of the Vail Plaza Hotel exceeds the allowable building height of the Public Accommodation zone district by approximately 29 feet. The building height standards of the underlying zone district indicate that the maximum height for buildings with sloping roofs shall be 48 feet. The applicant is requesting that the maximum building height for the Vail Plaza Hotel be approximately 77 feet. This figure does not include the proposed architectural feature or landmark element atop the elevator tower. The height of the elevator tower is approximately 99 feet. The building height is based on an interpolated topography of the Vail Village Inn property, and not the original topography of the site (pre-development). Original topography of the site is not available, as the site was originally developed prior to zoning (and before the requirement that a topographic survey be'submitted prior to development). Staff believes, based upon the topography in the vicinity of the development site, that the interpolated topography is a reasonable and appropriate method to determine building height. According to the Vail Village Master Plan Conceptual Building Height Plan and the Building Height Profile Plan (Exhibit E), the development site of Phase IV of the Vail Village Inn is in an area with conceptual building, heights of 3-4 stories, with a building story being approximately nine feet, excluding the roof. The applicant is proposing to construct a five-story hotel, excluding roof. The Building Height Plan element of the Vail Village Master Plan, states in part, "Generally speaking, it is the goal of this plan to maintain the concentration of low-scale buildings in the core area while positioning larger buildings along the northern periphery (along the Frontage Road), as depicted in the Building Height Profile Plan. The Building Height Plan also strives, in some areas, to preserve major views from public rights-of-way. The building heights expressed on the Illustrative Plan are intended to provide general guidelines. Additional study should be made during specific review processes relative to a building's height impact on the streetscape and the relationship to surrounding structures." In response to the general guidelines provided in the Vail Village Master Plan relative to building height, staff has requested that the applicant prepare a view analysis-from eight different locations from the public rights-of-way. This Vail Plaza Hotel View Analvsis provides a-"before & after" depiction of the proposed building (Exhibit F). The view analysis and on-site inspections have indicated that the view from public rights-of-way will not be negatively impacted. In addition, a Vail Plaza Hotel Sun/Shade Analvsis was prepared to illustrate the building's height impact on the surrounding streetscape (Exhibit G). The sun/shade analysis compares the height impact of the existing structures to the height impact of the proposed structures. The result of the comparison shows that substantially more of the streetscape along the South Frontage Road east of the roundabout will be shaded. The increase in shading results from the increase in building height, the increased encroachment into the front setback and the additional building mass proposed. To offset the. impacts of the increase in shading during the winter months, the applicant has proposed to improve the pedestrian streetscape along the South Frontage Road by installing heated sidewalks and drive aisles and has redesigned 12 the roof form of the hotel to minimize the shading impact on adjacent properties. To help mitigate the building's mass, the applicant has proposed to construct exterior decks and balconies, along with providing horizontal stepping of the building, along the South Frontage Road. To respect the relationship of the hotel to surrounding structures on adjoining properties, and at the request of the Planning & Environmental Commission, the applicant has removed 2 to 2 %2 stories from the original proposed (1998) building; increased the vertical stepping of the building and increased the width of the Vail Road setback. Because of the increased vertical stepping of the building and the minimum twenty-foot setback above grade, staff believes that the proposed hotel is respectful of existing development and uses on adjacent properties. The net effect of these changes results in the maximum height of the building being located in the center portions of the site away from the adjoining property lines and structures. Staff believes that the applicant has designed a building which relates well to the site and the surrounding neighborhood. Further, staff believes that the proposed building complies with the general guidelines and basic intent of the Conceptual Building Height Plan and the Building Height Profile contained in the Vail Village Master Plan. Much has been said regarding the potential "loss" of the. "established view corridor" from the intersection of the South Frontage Road and Vail Road, as a result of the construction of the Vail' Plaza Hotel. No adopted view corridor exists in this area. Staff and the Town's Urban Design Consultant believe that the true loss of the view and the real negative impacts occurred when the Vail Gateway Plaza was constructed. Through the construction of the five-story tall Vail Gateway Plaza, the view from the intersection was substantially lost. While the existence of the view corridor was recognized during the development review process of the Gateway Plaza Building and attempts were made to respect the view, the efforts fell short of protecting the view. This, coupled with the fact that the intersection configuration and traffic flow patterns of the South Frontage Road have changed since the original adoption of the master plan, is justification for additional encroachments upon the view. Furthermore, staff and Jeff Winston believe additional development and building height behind the Vail Gateway Plaza will have minimal impacts on the remaining view. While the Vail Village Master Plan discusses the importance of maintaining views from public rights-of-way, it did not establish a view corridor in the vicinity of the proposed development site, nor did intend to protect views from private property. The Town of Vail has five established view corridors and is proposing five additional view corridors in Lionshead, to be protected by ordinance. These protected view corridors are generally located in Vail Village and Lionshead. B. Uses, activity and density which provide a compatible, efficient and workable relationship with surrounding uses and activity. The Vail Plaza Hotel is located within the mixed-use development area of the Vail Village Inn Special Development District. The uses, activities and densities for the Vail Plaza Hotel development site are prescribed by the underlying zoning for Special Development District No. 6. According to the Official'Town of Vail Zoning Map, the underlying zoning for Special Development District No. 6 is Public Accommodation. The Public Accommodation Zone District encourages the development of lodges (accommodation units) and accessory eating and drinking establishments at a'density of twenty-five dwelling units per acre. The surrounding uses and zoning designation include Public Accommodation to the south and west (Sonnenalp Holiday Haus & Chateau at Vail), Commercial Service Center to the east (Crossroads) and Commercial Core I/SDD #21 (Gateway) to the north. The same development standards that apply to the Vail Plaza 13 Hotel development site apply to the Sonnenalp, Holiday Haus and Chateau at Vail properties. The Commercial Service Center zoning applicable to the Crossroads property is intended primarily for commercial `development together with a limited amount of multiple-family and lodging types of residential use. The Commercial Core I underlying zoning of the Gateway Special Development District is intended to provide sites for a mixture of commercial and residential development. The Vail Plaza Hotel is proposed to be a mixed-use type of development. The mixture of uses includes commercial, lodging, recreational and residential. Staff believes the proposed mixture of uses and its proximity to both Vail Village and Lionshead is consistent with the intended purpose of the underlying zoning of Public Accommodation and in keeping with the intent of Vail Land Use Plan. Further, staff believes that the proposed uses within the Vail Plaza Hotel will compliment those existing uses and activities on surrounding and adjacent properties. The proposed density of the hotel and the presence of the conference facilities will improve and enhance the viability and success of the existing restaurant and retail businesses in the immediate area. Additionally, through the redesign of the redevelopment proposal, staff believes that the applicant has improved the integration of the hotel with the adjacent properties. Examples of improved integration include a pedestrian connection and sidewalk adjacent to the Gateway Building, an internal service corridor providing loading/delivery access from the centralized loading and delivery facility to the_entire District, lowering of roof eaves to relate to the existing conditions of the neighboring properties, and more appropriately sized pedestrian walkways throughout the plaza areas to ensure congestion free flow. Emplovee Housing Requirements As indicated in a number of the goals and objectives of the Town's Master Plans, providing affordable housing for employees is a critical issue which should be addressed through the planning process for Special Development District proposals. In reviewing the proposal for employee housing needs, staff relied on the Town of Vail Employee Housing Report. This report has been used by the staff in the past to evaluate employee housing needs. The guidelines contained within the report were used most recently in the review of the Austria Haus and Marriott development proposals. The Employee Housing Report was prepared for the Town by the consulting firm Rosall, Remmen and Cares: The report provides the recommended ranges of employee housing units needed based on the type of use and the amount of floor area dedicated to each use. Utilizing the guidelines prescribed in the Employee Housing Report, the staff analyzed the incremental increase of employees (square footage per use), that results from the redevelopment. A copy of the Suaaested Emolovment Cateaories and Ran4es for Vail Expressed as Emolovees per 1000 Square Feet has been attached for reference. The figures identified in the Housing Report are based on surveys of commercial-use employment needs of the Town of Vail and other mountain resort communities. For comparison purposes, Telluride, Aspen and Whistler B.C. all have "employment generation" ordinances requiring developers to provide affordable housing for a percentage of the "new" employees resulting from commercial development. "New" employees are defined as the incremental increase in employment needs resulting from commercial redevelopment. Each of the communities assesses a different percentage of affordable housing a developer must provide for the "new" employees. For example, Telluride requires developers to provide housing for 40% (0.40) of the "new" employees, Aspen requires that 60% (0.60) of the "new" employees are provided housing and Whistler requires that 100% (1.00) of the "new" employees be provided housing by the 14 developer. In comparison, Vail has conservatively determined that developers shall provide housing for 15% (0.15) or 30% (0.30) of the "new" employees resulting from commercial development. When a project is proposed to exceed the density, allowed by the underlying zone district, the 30% (0.30) figure is used in the calculation. If a project is proposed at, or below, the density allowed by the underlying zone district, the 15% (0.15) figure is used. The Vail Plaza Hotel special development district major amendment proposal does not exceed the density permitted by the underlying zone district. However, the 30% figure was used. The applicant is proposing to provide employee housing for a percentage of the "new' employees resulting from the hotel construction. Based upon an analysis completed by the applicant and provided to the Community Development Department, the new hotel is expected to generate 125 "new" employees. The "new" employees are in addition to the 74 employees already working full-time or part-time at the Vail Village Inn. The applicant is proposing to provide deed-restricted employee housing for 30% (32) of the "new" employees. Due to the unavailability of private vacant land resources within the Town limits, the applicant anticipates that all or a portion of the deed-restricted housing will be provided in an out-of-town or down-valley location. In order to maximize the benefit of the housing to the Town of Vail, the applicant has suggested that the housing will be available only to Vail Plaza Hotel employees. It is further anticipated that some form of transportation will be provided to the employees from the out-of-town or down-valley location to the hotel. The Planning & Environmental Commission has briefly discussed the employee housing alternatives with the applicant and expressed that, based upon the information provided to date, the proposal seems reasonable and appropriate. A copy of the "Vail Villaqe Inn Staffinq Roster" has been attached for reference (Exhibit H). EMPLOYEE HOUSING GENERATION ANALYSIS The staff analysis below indicates the top, the middle and the bottom of the ranges recommended by the Town of Vail Employee Housing Report, as well as a staff recommended figure which was used in determining the employee housing needs of the Vail Plaza Hotel. The staff analysis does not take into account full-time versus part-time employee needs. A summary of the Employee Housing Generation Analysis is as follows: Bottom of Range Calculations: a) Retail/Service Commercial = 4,047 sq. ft. @(5/1000 sq. ft.) =20.2 employees b) Health Club =24,799 sq. ft. @(1/1000 sq. ft.) =24.8 employees c) Restaurant/Lounge = 5,775 sq. ft. @(5/1000 sq. ft.) = 28.8 employees d) Conference Center =10,368 sq. ft. @(1/1000 sq. ft.) =10:4 employees e) Lodging =99 units @(.25/unit) = 24.8 employees f) Multi Family (Club Units) =50 units @(.4/unit) =20.0 employees Total Employees =128.2 employees (-74 existing employees)- = 54.2 employees 15 (X 0.30 multiplier) =16.3 "new" employees Middle of Range Calculations: a) Retail/Service Commercial = 4,047 sq. ft. @(6.5/1000 sq. ft.) =26.3 employees b) Health Club =24,799 sq. ft. @(1.25/1000 sq. ft.) =31.0 employees c) Restaurant/Lounge = 5,775 sq. ft. @(6.5/1000 sq. ft.) =37.5 employees d) Conference Center =10,368 sq. ft. @(1/1000 sq. ft.) =10.4 employees e) Lodging = 99 units @(.75/unit) =74.3 employees f) Multi Family (Club Units) =50 units @(.4/unit) =20.0 employees Total Employees =198.7 employees (-74 existing employees) =124.7 employees (X 0.30 multiplier) = 37.4 "new" employees Top of Range Calculations: a) Retail/Service Commercial =4,047 sq. ft. @(8/1000 sq. ft.) =32.4 employees b) Health Club =24,799 sq. ft. @(1.5/1000 sq. ft.) =38.0 employees c) Restaurant/Lounge = 5,775 sq. ft. @(8/1000 sq. ft.) = 46.2 employees d) Conference Center =10,368 sq. ft. @(1/1000 sq. ft.) =10.4 employees e) Lodging =99 units @(1.25/unit) =123.8 employees f) Multi Family (Club Units) =50 units @(.4/unit) =20.0 employees Total Employees =270.0 employees (-74 existing employees) =196 employees (X 0.30 multiplier) = 58.8 "new!' employees Staff Recommended Range Calculations: The staff believes that the Vail Plaza redevelopment will create a need for 125 additional employees. Of the 125 additional employees, at least 38 employees (30%) will need to be provided deed-restricted housing by the developers of the Vail Plaza Hotel. The staff recommended range is based on: 1. the type of retail and commercial use proposed in the commercial space within the Vail Plaza Hotel; 2. the size of the Vail Plaza Hotel lodging component; 3. the level of services and amenities proposed by the developers for the guests of the Vail Plaza Hotel; and 16 J 4. the result of research completed by Town of Vail staff of similar hotel operations in the Vail Valley. a) Retail/Service Commercial =4,047 sq. ft. @(5/1000 sq. ft.) = 20.2 employees (bottom of range) b) Health Club . =24,799 sq. ft. @(1.5/1000 sq. ft.) =37.2 employees (top of range) C) Restaurant/Lounge =5,775 sq. ft. @(6.5/1.000 sq. ft.) =37.5 employees (middle of range) d) Conference Center 10,368 sq. ft. @(1/1000 sq. ft.) =10.4 employees (range does not vary) e) Lodging = 99 units @(.75/unit) = 74.3 employees (middle of range) f) Multi Family (Club Units) = 50 units @(.4/unit) =19.2 employees- (range does not vary) Total = 198.8 employees (-74 existing employees) = 124.8 employees (X 0.30 multiplier) = 38 "new" employees- has a particularly large variation of employees per room, depending upon factors such as size of facility and level of service/support services and amenities provided. Depending upon the size of the employee housing unit provided, it is possible to have up to two employees per bedroom. For example, a two-bedroom unit in the size range of 450 - 900 square feet, is possible of accommodating three to four employees. These figures are consistent with the requirements for the Type III employee housing units outlined in the Municipal Code. Overall, staff believes that the density and uses proposed by the applicant for the Vail Plaza Hotel do not conflict with the compatibility, efficiency or Workability of the surrounding uses and activities on adjacent properties- In fact, staff feels that the proposed Vail Plaza Hotel redevelopment will substantially enhance the existing uses and activities in the community. C. Compliance with parking and loading requirements as outlined in Chapter 12-10 of- the Vail Town Code. The Vail Plaza Hotel proposal has been reviewed for compliance with the parking and loading requirements prescribed in Chapter 12-10 of the Vail Town Code. Pursuant to the prescribed regulations, 378 parking spaces are required for all of Special Development District No. 6. The applicant is proposing to provide a total of 368 parking spaces. The difference between what is required by Code and what the applicant is proposing is 10 parking spaces. To account for the difference, the applicant is requesting a deviation from the prescribed parking requirement pursuant to the provisions of Chapter 12-9. A copy of the Vail Plaza Hotel Parking Analvsis prepared by staff and the applicant has been attached for reference (Exhibit 1). The Vail Plaza Hotel has proposed a centralized loading facility for the hotel and surrounding uses within the special development district. Pursuant to the prescribed loading regulations, five loading berths are required to be provided. To insure compliance 17 with the applicable regulation the applicant is proposing to provide five loading berths within an enclosed facility. Vehicular access to the facility is taken from the South Frontage Road. The design of the access creates,forward-in and forward-out traffic flow and provides adequate maneuvering and turning space within the lot lines of the development site. The flow of traffic on the South Frontage Road will not be impeded by the maneuvering of delivery vehicles. Furthermore, pursuant to the prescribed regulations, the loading facility will not be located in the required setback, nor will it block access to the parking spaces within the Phase III Condominium Building. Lastly, the five loading berths more than adequately meet the size requirements (12' x 24' x 14') outlined in the regulations. Upon review of the proposed parking and loading/delivery plan for the Vail Plaza Hotel, the staff finds that the proposal meets the intent of the Town's parking requirements and exceeds the loading and delivery requirements. Staff recognizes this as a benefit. We believe that given the proposed and existing uses within the district, the proximity of the development site to the Vail Transportation Center, the immediate availability of public transportation and recent trends in destination resort travel, the 368 proposed parking spaces will adequately provide for the needs of District. Additionally, in a recent parking study undertaken by the Town of Vail, the consultant working with the Town recommended a significant reduction in the required number of parking spaces for fractional fee club units. The reduction has been recommended as the use of the club unit is more similar to the use of an accommodation unit. The maximum parking space requirement for an accommodation units is one space, regardless of size. Staff has been informed of a potential parking space violation within the District. The apparent violation stems from a real estate transaction that transferred a Phase V condominium unit separate from the required parking spaces, thus creating a situation where a residential property does not have the required number of parking spaces. Staff believes this issue could be addressed and resolved if an appropriate number of parking spaces were provided in the newly created parking structure. D. Conformity with the applicable elements of the Vail Comprehensive Plan, Town policies and Urban Design Plan. Vail Land Use Plan The Vail Land Use Plan map and the goal statements are intended to serve as the primary focus for the review of development proposals, along with Town ordinances and regulations. Any project should be reviewed with the context of the intent of the overall Plan Document. The Land Use Plan is intended to provide a general framework to guide decision making but is not intended to be regulatory in nature. The goals contained in the Vail Land Use Plan are to be used as the Town's policy guidelines during the review process for a major amendment to an existing special development district. According to the Vail Land Use Plan, the proposed hotel redevelopment site is located within the Vail Village Area. According to the prescribed key goals of the Vail Land Use Plan for the Vail Village Area, in part, Commercial growth should be concentrated primarily in existing commercial areas to accommodate both local and visitor needs, and 18 New hotels should continue to be located primarily in the Village and Lionshead areas, and Increased density for commercial, residential and lodging uses in the Core areas would be acceptable so long as the existing character of each area is being preserved. Staff has reviewed the Vail Land Use Plan and believes the following policies are relevant to the review of this proposal: 1. General Growth/Development 1.1 Vail should continue to grow in a controlled environment, maintaining a balance between residential, commercial and recreational uses to serve both the visitor and the permanent resident. 1.2 The quality of the environment including air, water, and other natural resources should be protected as the Town grows. 1.3 The quality of development should be maintained and upgrade whenever possible. 1.4 The original theme of the old Village Core should be carried into new development in the Village Core through continued implementation of the Urban Design Guide Plan. 1.12 Vail should accommodate most of the additional growth in existing developed areas (infill). 3. Commercial 3.1 The hotel bed base should be preserved and used more efficiently. 3.2 The Village and Lionshead are the best location for hotels to serve the future needs of the destination skier. 3.3 Hotels are important to the continued success of the Town of Vail, therefore conversion to condominiums should be discouraged. 3.4 Commercial growth should be concentrated in existing commercial areas to accommodate both local and visitor needs. 4. Village Core/Lionshead 4.1 Future commercial development should continue to occur primarily in existing commercial areas. Future commercial development in the Core - areas needs to be carefully controlled to facilitate access and delivery. 4.2 Increased density in the Core areas is acceptable so long as the existing character of each area is preserved through the implementation of the Urban Design Guide Plan and the Vail Village Master Plan. 19 5. Residential 5.1 Quality timeshare units should be accommodated to help keep occupancy rates up. 5.2 Affordable employee housing should be made available through private efforts, assisted by limited incentives, provided by the Town of Vail, with appropriate restrictions. The Vail Land Use Plan projects a need for additional lodging units in the Town of Vail. While the statistical information used to project need is most likely outdated, staff believes there continues to be a need for additional lodging units in the Town of Vail. The Plan projected a need for a total of 395 additional lodging units by the year 2000. The Staff believes the proposed major amendment of Special Development District No: 6 meets the intent, goals, and policies of the Vail Land Use Plan as outlined above. Vail Villaae Master Plan According to the Vail Village Master Plan, the Plan is intended to serve as a guide to the staff, review boards and the Town Council in analyzing future proposals for development in Vail Village and in legislating effective ordinances to deal with the such development. The most significant elements of the Master Plan are the goals, objectives, policies and action steps. They are the working tools of the Master Plan. They establish the broad framework and vision, but also layout the specific policies and action steps that will be used to implement the Plan. As noted on page 35 of the Master Plan, "it is important to note that the likelihood of project approval will be greatest for those proposals that can fully comply with the Vail Village Master Plan." Staff believes this statement re-emphasizes that the Master Plan is a general document providing advisory guidelines to aid the Town in analyzing development proposals and that 100% compliance is not required in order for a project to be approved. The staff has identified the following goals, objectives and policies as being relevant to this proposal: Goal #1 Encourage high quality redevelopment while preserving the unique architectural scale of the Village in order to sustain its sense of community and identity. 1.1 Obiective: Implement a consistent Development Review Process to reinforce the character of the Village. 1.1.1 Policv: Development and improvement projects approved in the Village shall be consistent with the goals, objectives, policies and design considerations as outlined in the Vail Village Master Plan and Urban Design Guide Plan. 20 1.2 Obiective: Encourage the upgrading and redevelopment of residential and commercial facilities. 1.2.1 Policv: Additional development may be allowed as identified by the action plan as is consistent with the Vail Village Master Plan and Urban Design Guide Plan. 1.3 Obiective: Enhance new development and redevelopment through public improvements done by private developers working in cooperation with the Town. 1.3.1 Policv: Public improvements shall be developed with the participation of the private sector working with the Town. Goal #2 To foster a strong tourist industry and promote year-round economic health and viability for the Village and for the community as a whole. 2.1 Obiective: Recognize the variety of land uses found in the 10 sub- areas throughout the Village and allow for development that is compatible with these established land use patterns. 2.3 Obiective: Increase the number of residential units available for short- term, overnight accommodations. 2.3.1 Policv: The development of short-term accommodation units is strongly encouraged. Residential units that are developed above existing density levels are required to be designed or managed in a manner that makes them available for short-term overnight rental. 2.4 Obiective: Encourage the development of a variety of new commercial activities where compatible with existing land uses. 2.5 Obiective: Encourage the continued upgrading, renovation and maintenance of existing lodging and commercial facilities to better serve the needs of our guests. 2.5.1 Policv: Recreation amenities, common areas, meeting facilities and other amenities shall be preserved and enhanced as a part of any redevelopment of lodging properties. 2.6 Obiective: Encourage the development of affordable housing units through the efforts of the private sector. 2.6.1 Policv: Employee housing units may be required as part of any new or redeveloped project requesting density over that allowed by existing zoning. 21 Goal #3 To recognize as a top priority the enhancement of the walking experience throughout the Village. 3.1 Obiective: Physically improve the existing pedestrian ways by landscaping and other improvements. 3.1.1 Policv: Private development projects shall incorporate streetscape improvements (such as paver treatments, landscaping, lighting and seating areas), along adjacent pedestrian ways. 3.1.3 Policv: Flowers, trees, water features and other landscaping shall be encouraged throughout the Town in locations adjacent to, or visible from, public areas. 3.2 Obiective: Minimize the amount of vehicular traffic in the Village to the greatest extent possible. 3.2.1 Policv: Vehicular traffic will be eliminated or reduced to absolutely minimal necessary levels in the pedestrianized areas of the Village. 3.4 Obiective: Develop additional sidewalks, pedestrian-only walkways and accessible green space areas, including pocket parks and stream access. 3.4.2 Policv: Private development projects shall be required to incorporate new sidewalks along streets adjacent to the project as designated in the Vail Village Master Plan and/or Recreation Trails Master Plan. Goal #4 To preserve existing open space areas and expand green space opportunities. 4.1 Obiective: Improve existing open space areas and create new plazas with green space and pocket parks. Recognize the different roles of each type of open space in forming the overall fabric of the Village. 4.1.4 Policv: Open space improvements, including the addition of accessible green space as described or graphically shown in the Vail Village Master Plan and/or Urban Design Guide Plan, will be required in conjunction with private infill or redevelopment projects. Goal #5 Increase and improve the capacity, efficiency and aesthetics of the transportation and circulation system throughout the Village. 5.1 Obiective,: Meet parking demands with public and private parking facilities. 22 5.1.1 Policv: For new development that is located outside of the Commercial Core 1 Zone District, on-site parking shall be provided (rather-than paying into the parking fund) to meet any additional parking demand as required by the Zoning Code. 5.1.5 Policv: Redevelopment projects shall be strongly encouraged to provide underground or visually concealed parking. Goal #6 To insure the continued improvement of the vital operational elements of the Village. 6.1 Obiective: Provide service and delivery facilities for existing and new development. Vail Villaae Master Plan Buildinq Height Plan Generally speaking, it is the goal of,the Building Height Plan to maintain the concentration of low-scale buildings in the Core area, while positioning larger buildings along the northern periphery. According to the Conceptual Building Height Plan contained within the Vail Village Master Plan, the Vail Plaza Hotel is located within an area proposed to have building heights with a maximum range of three to four stories. A building story is defined as 9' of height, not including the roof. The applicant is proposing five stories, excluding the roof, with a 10' 6" floor to floor height. Vail Villaae Master Plan Action Plan The Action Plan graphically expresses a summary of possible development which would be consistent with the elements of the Vail Village Master Plan. It is not an all-inclusive list, nor is it intended to restrict proposals that are not identified on the Action Plan. It is intended to provide suggestions and to- act as a guide for implementing the Master Plan. The Vail Plaza Hotel is located in sub-area #1 of the Action Plan. Sub-area #1 is the mixed use activity center for Vail Village. It is distinguished from the Village core by the larger scale buildings. The area is further distinguished by the mixture of residential/lodging and commercial activity. According to the Plan, a significant increase in the Village's overnight bed base will occur within the area. According to the Action Plan, the Vail Plaza Hotel property is located within the mixed-use sub-area concept area #1-1. This concept area is: an area intended for the completion of the final phase of the Vail Village Inn as established by the development plan Special Development District #6. Commercial development at ground level to frame the interior plaza with greenspace. The mass of buildings shall "step-up" from the existing pedestrian scale along East Meadow Drive to 4-5 stones along the South Frontage Road. The design of the development must be sensitive to maintaining a view to Vail Mountain from the 4-way stop (aka roundabout). Vail Villaae Design Considerations The Town of Vail adopted the Vail Village Design Considerations in 1980. The Design Considerations were revised in 1993. The Design Considerations are considered an 23 integral part of the Vail Village Urban Design Plan. The Design Considerations are intended to: • guide growth and change in ways that will enhance and preserve the essential qualities of the Village; and • serve as design guidelines instead of rigid rules of development; and • help influence the form and design of buildings. The Vail Village Design Considerations are divided into two categories (urban design considerations and architectural/landscape considerations): 1. URBAN DESIGN CONSIDERATIONS These considerations relate to general, large-scale land use planning issues, as well as form considerations which affect more than one property or even whole areas. These considerations are primarily the purview of the Planning and Environmental Commission. A. PEDESTRIAN IZATION A major objective for Vail Village is to encourage pedestrian circulation through an interconnected network of safe, pleasant pedestrian ways. Many of the improvements recognized in the Urban Design Guide Plans, and accompanying Design Considerations, are to reinforce and expand the quality of pedestrian walkways throughout the Village. Since vehicular traffic cannot be removed from certain streets (bus routes, delivery access), a totally car-free pedestrian system is not achievable throughout the entire Village. Therefore, several levels of pedestrianization have been identified. The level of pedestrian ization most appropriate for the proposed Vail Plaza Hotel redevelopment is separated use and joint vehicle/pedestrian use of the roadway. • Staff Response: The applicant has met with the Town staff to discuss pedestrian improvements. The staff has concluded that the improvements recommended for the South Frontage Road, Vail Road and East Meadow Drive in the 1991 Town of Vail Streetscape Master Plan should be implemented. This includes constructing a heated. brick paver sidewalk with landscape planters along Vail Road, a heated decorative paver sidewalk from the western property line of Phase IV to the eastern property line of Phase 111 with the remainder of the sidewalk continuing to Village Center Road unheated, landscaping in the median and along the South Frontage Road adjacent to Phases 111 & IV; a new sidewalk in the Town right-of-way at the northwest corner of the Gateway Building property, and streetscape improvements on public property along East Meadow Drive from the western comer of the Base Mountain Sports retail space to the intersection of at Vail Road. The final materials used in the construction of the improvements shall be reviewed and approved by the Design Review Board. B. VEHICLE PENETRATION To minimize congestion to the extent possible, all non-resident traffic should be routed along the Frontage Road to Vail Village/Lionshead Parking Structures. 24 In conjunction with pedestrianization objectives, major emphasis is focused upon reducing auto penetration into the'center of the Village. Vail Road and Vail Valley Drive will continue to serve as major routes for service and resident access to the Village. Road constrictions,. traffic circles, signage, and other measures are indicated in the Guide Plans to visually and physically discourage all but essential vehicle penetration upon the Frontage Road. Alternative access points and private parking relocation, where feasible, should be considered to further reduce traffic conflicts in the Village. • Staff Response: The redevelopment of the Vail Plaza Hotel will increase vehicular traffic in the Main Vail Roundabout and on Vail Road. According to the "Conclusion and Recommendations" contained in the Traffic Impact Analysis -Vail Plaza Hotel Redevelopment, prepared by Felsberg, Holt & Ullevig: • The total projected trips consist of subtracting the existing 1042 trips from the proposed 3082 site generated trips. • Two roadway improvements will be necessary at the main access onto the Frontage Road. The first includes modification to the center median to provide a storage area for vehicles turning left out of the site. This will allow for a two-step left turn with less delay. The second is an exclusive right tum lane into the site for eastbound traffic. This exclusive right turn lane will remove turning traffic from the through traffic lanes thereby improving safety characteristics. • The roundabout will not be adversely affected by the proposed site traffic. The site traffic will consist of approximately one percent of the total traffic in the roundabout in the year 2015. . • The auxiliary lane east of the site for right turning vehicles needs to be extended west to the second access. This lane will be used for delivery trucks backing into the site. This lane and the delivery driveway in which it will serve should be designed to allow backing activity without impacting the eastbound through traffic. Physical separation should be considered between the through lane and the auxiliary lane where backing would be taking place. A complete copy of the report has been attached for reference (Exhibit J). Staff agrees with the traffic engineer's assessment of the potential traffic impacts. There will be an increase in traffic on Vail Road. There will not be an increase in traffic on the pedestrian portion of East Meadow Drive. The applicant will be required to implement the mitigation measures recommended by the Traffic Engineer should the major amendment be approved. Staff feels the applicant has addressed traffic issues to the extent possible. C. STREETSCAPE FRAMEWORK To improve the quality of the walking experience and give continuity to the pedestrian ways, as a continuous system, two general types of improvements adjacent to the walkways are considered: 25 1. Open space and landscaping, berms, grass, flowers and tree planting as a soft, colorful framework linkage along pedestrian routes; and plazas and park greenspaces as open nodes and focal points along those routes. 2. Infill commercial storefronts, expansion of existing buildings, or new infill development to create new commercial activity generators to give streetlife and visual interest, as attractions at key-locations along pedestrian routes. It is not intended to enclose all Village streets with buildings as in the core areas. Nor,is it desirable to leave pedestrian streets in the open in a somewhat undefined condition evident in many other areas of Vail. Rather, it is desired to have a variety of open and enclosed spaces, both built and landscaped, which create a strong framework for pedestrian walks, as well as visual interest and activity. Staff Response: The Vail Plaza Hotel redevelopment improves the streetscape framework through the creation of the new hotel and the resulting enhanced visual interest along Vail Road. Through the construction of both the intema/ and extemal walkways, staff believes the proposed redevelopment creates the critical commercial connection between Vail Gateway Plaza and East Meadow Drive and provides new street life where very little currently exists. D. STREET ENCLOSURE While building facade heights should not be uniform from building to building, they should provide a "comfortable" enclosure for the street. Pedestrian streets are outdoor rooms, whose walls are formed by the buildings. The shape and feel of these "rooms" are created by the variety of heights and massing (3- dimensional variations), which give much of the visual interest and pedestrian scale unique to Vail. Very general rules about the perception of exterior spaces have been developed by designers, based on the characteristics of human vision. They suggest that: an external enclosure is most comfortable when its walls are approximately 1/2 as high as the width of the space enclosed; if the ratio falls to 1/4 or less, the space seems unenclosed; and if the height is greater than the width it comes to resemble a canyon". In actual application, facades are seldom uniform in height on both sides of the street, nor is this desired. Thus, some latitude is appropriate in the application of this 1/2 to 1 ratio. Using the average facade height on both sides will generally still be a guide to the comfortableness of the enclosure being created. In some instances, the "canyon" effect is acceptable and even desirable. For example, as a short connecting linkage between larger spaces, to give variety to the walking experience. For sun/shade reasons it is often advantageous to orient any longer segments in a north/south direction. Long canyon streets in an east/west direction should generally be discouraged. When exceptions to the general height criteria occur, special consideration should be given to create a well-defined ground floor pedestrian emphasis to overcome the 26 i "canyon" effect. Canopies, awnings, arcades and building extensions can all create a pedestrian focus and divert attention from the upper building heights and "canyon" effect. • Staff Response: Vail Road"and the sidewalks on either side, adjacent to the Vail Plaza Hotel, averages approximately 70 feet in width. The Vail Plaza Hotel (eaveline) along Vail Road is approximately 44 feet in height. Given that the Nine Vail Road Condominiums are not constructed parallel with Vail Road and the proposed landscaping at the ground level of the proposed building, staff believes the Vail Plaza Hotel creates a "comfortable" enclosure of the street and does not create an undesirable "canyon" effect. However, staff does believe there is an opportunity to reduce the apparent height of the eaveline along Vail Road. Staff would suggest that the applicant be required to continue to study and then present several streetscape alternatives for the streetscape at the front entrance of the hotel to the Design Review Board for review and final approval. Special attention should be given to create a design that is not only functional and meets the technical design requirements, but is also aesthetically pleasing and attractive in nature. E. STREET EDGE Buildings in the Village core should form a strong but irregular edge to the street. Unlike many American towns, there are no standard setback requirements for buildings in Vail Village. Consistent with the desire for intimate pedestrian scale, placement of portions of a building at or near the property line is allowed and encouraged to give strong. definition to the pedestrian streets. This is not to imply continuous building frontage along the property line. A strong street edge -is important for continuity, but perfectly aligned facades over too long a distance tend to be monotonous. With only a few exceptions in the Village, slightly irregular facade lines, building jogs, and landscaped areas, give the life to the street-and visual interest for pedestrian travel. Where buildings jog to create activity pockets, other elements can be used to continue the street edge: low planter walls, tree planting, raised sidewalks, texture changes in ground surface, arcades; raised decks. Plazas, patios, and green areas are important focal points for gathering, resting, orienting and should be distributed throughout the Village with due consideration to spacing, sun access, opportunities for views and pedestrian activity. • Staff Response: The Vail Plaza Hotel has street frontage along Vail Road and the South Frontage Road. The remainder of the building has building fronts infernal to the development. The edge. of the building has been designed at the street level to be varied and irregular through the use of recessed entries, arched arcades and horizontal/vertical steps in the building foot print. Staff believes that at the street level the design of the building conforms with the intent of the street edge design consideration. F. BUILDING HEIGHT 27 Vail Village is perceived as a mix of two and three story facades, although there are also four and five story buildings. The mix of building heights gives variety to the street, which is desirable. The height criteria are intended to encourage height in massing variety and to discourage uniform building heights along the street. • Staff Response: As discussed previously, the Vail Plaza Hotel exceeds the allowable building height prescribed for the Public Accommodation Zone District. However, staff does not feel that the proposed height of the Vail Plaza Hotel is excessive, given the location of the building at the northern periphery of the Village core and the height of the buildings on the adjoining properties (Gateway, Nine Vail Road Condominiums, and the Phase 111 and V Buildings). The applicant has submitted a scale model of the Vail Plaza Hotel in its Village context and this model will be available for use by the Planning & Environmental Commission, Design Review Board and the Town Council during the final review process. G. VIEWS AND FOCAL POINTS Vail's mountain/valley setting is a fundamental part of its identity. Views of the mountains, ski slopes, creeks and other natural features are reminders to our visitors of the mountain environment and, by repeated visibility, are orientation reference points. Certain building features also provide important orientation references and visual focal points. The most significant view-corridors in the Village have been adopted as part of Chapter 12-22 of the Town of Vail Municipal Code. The view corridors adopted should not be considered exhausted. When evaluating a development proposal, priority should be given to an analysis of the impacted project on public views. Views that should be preserved originate from either major pedestrian areas or public spaces, and include views of the ski mountain, the Gore Range, the Clock Tower, the Rucksack Tower and other important man-made and natural elements that contribute to the sense of place associated with Vail. These views, which have been adopted by ordinance, were chosen due to their significance, not only from an aesthetic standpoint, but also as orientation reference points for pedestrians. Development in Vail Village shall not encroach into any adopted view corridor, unless approved under Chapter 12-22. Adopted corridors are listed in Chapter 12-22 of the Town of Vail Municipal Code. Whether affecting adopted view corridors or not, the impact of proposed development on views from public ways and public spaces must be identified and considered where appropriate. • Staff Response: Although not directly impacting one of the five adopted view corridors, as listed in Chapter 12-22 of the Town of Vail Municipal Code, the height of the building will have impacts on the view from various locations near the roundabout. Public views of Vail Mountain will be partially impacted from these areas. Again, a view analysis has been completed depicting "before and after" conditions. Overall, given the building's location, the recent changes to the intersection resulting from the construction of the roundabout and the development pattern on adjacent properties, staff feels that the Vail Plaza Hotel complies with the intent of the Vail Village Urban Design Considerations. H. SERVICE AND DELIVERY 28 Any building expansion should preserve the functions of existing service alleys. The few service alleys that exist in the Village are extremely important to minimizing vehicle congestion on pedestrian ways. The use of, and vehicular access to, those-alleys should not be eliminated except where functional alternatives are not provided. In all new and remodeled construction, delivery which avoids or reduces impacts on pedestrian ways should be explored; and adopted whenever practical, for immediate or future use. Rear access, basement and below ground delivery corridors reduce congestion. Weather protection increases delivery efficiency substantially. Below grade delivery corridors are found in a few buildings in Vail Village (Sitzmark/Gore Creek Plaza, Village Center, Vail Village Inn). Consideration should be given to extending these corridors, where feasible, and the creation of new ones. As buildings are constructed or remodeled, the opportunity may exist to develop segments of a future system. • Staff Response: Through the course of staff's review of the Vail Plaza Hotel redevelopment proposal, several loading and delivery options were explored. The applicant had originally proposed to provide far fewer berths than what the current design proposes. However, the applicant has amended the plans to provide a total of five berths on the property. These five berths will be able to be utilized by the entire Vail Village Inn Plaza and are connected via a series of elevators and below grade service areas. The service areas are located away from areas of major pedestrian activity. -The main service area is adjacent to the South Frontage Road in an enclosed facility. The centralized approach to this facility is unprecedented in Vail. Staff would recommend that the applicant continue to explore opportunities to improve the truck traffic and passenger car traffic interface in the access way within the enclosed facility. 1. SUN/SHADE Due to Vail's alpine climate, sun is an important comfort factor, especially in winter, fall and spring. Shade areas have ambient temperatures substantially below those of adjacent direct sunlight areas. On all but the warmest of summer days, shade can easily lower temperatures below comfortable levels, and thereby, negatively impact use of those areas. All new or expanded buildings should not substantially increase the spring and fall shadow line (March 21 - September 23) on adjacent properties or the public right-of-way. In all building construction, shade shall be-considered in massing and overall height consideration. Notwithstanding, sun/shade considerations are not intended to restrict building height allowances, but rather to influence the massing of buildings. Limited height exceptions may be granted to meet this criteria. Staff Response: 29 J f Y Although the proposed height of the building will diminish the amount of sun light reaching the ground in certain areas, and likewise increase shading along the South Frontage Road (north side of the project), the provision of heated public walkways effectively mitigates this consideration, thus providing ice-free and.snow-free sidewalks. Overall, staff believes the proposal complies with the above-described considerations. 2. ARCHITECTURE/LANDSCAPE CONSIDERATIONS ROOFS Where visible, roofs are often one of the most dominant architectural elements in any built environment. In the Village, roof form, color and texture are visibly dominant, and generally consistent, which tends to unify the building diversity to a great degree. The current expression, and objective, for roofs in the Village is to form a consistently unifying backdrop for the architecture and pedestrian streetscape, and to avoid roofs which tend to stand out individually or distract visually from the overall character. Roof Forms Roofs within the Village are typically gable in form and of moderate-to-low pitch. Shed roofs are frequently used for small additions to larger buildings. Free-standing shed roofs, butterfly roofs and flat roofs, can be found in the Village, but they are generally considered to be out of character and inappropriate. Hip roofs likewise, are rare and generally inconsistent with the character of the Core Area. Towers are exceptions, in both form and pitch, to the general criteria, but do have an established local vernacular-style which should be respected. • Staff Response The roof form of the Vail Plaza Hotel is a mixture of gables, barrel vaults and clipped hips. While a hip roof is generally considered inconsistent with the character of the Village, the applicant believes this roof form and the incorporation of dormers helps to reduce the mass of the building and blends well with the roof forms of the surrounding buildings Pitch Roof slopes in the Village typically range from 3/12 to 6/12, with slightly steeper pitches in limited applications. Again, for visual consistency this general 3/12-6/12 range should be preserved. • Staff Response The pitch of the proposed Vail Plaza Hotel roof is 7/12 and is generally in compliance with this. guideline. Overhangs Generous roof overhangs are also an established architectural feature in the Village - a traditional expression of shelter in alpine environments. Roof overhangs typically range from 3 to 6 feet on all edges. Specific design consideration should be given to protection of pedestrian 30 j . i ways adjacent to buildings. Snow slides and runoff hazards can be reduced by roof orientation, gutters, arcades, etc. Overhang details are treated with varying degrees of ornamentation. Structural elements such as roof beams are expressed beneath the overhangs, simply or decoratively carved. The roof fascia is thick and wide, giving a substantial edge to the roof. • Staff Response The overhangs on the Vail Plaza Hotel vary, depending on location, and are generally four feet in .depth. The overhangs are supported by timber bracing which adds character and visual interest to the overall appearance of the building. Staff believes that the proposal complies with the above-described criteria. Compositions The intricate roofscape of the Village as a whole is the result of many individual simple roof configurations. For any single building a varied, but simple composition of roof planes is preferred to either a single or a complex arrangement of many roofs. As individual roofs become more complex, the roof attracts visual attention away from the streetscape and the total roofscape tends toward "busyness" rather than a backdrop composition. • Staff Response The roof form on the Vail Plaza Hotel would be considered a simple composition of roof planes. Staff believes the roof composition proposed by the applicant is consistent with the intent of this architectural consideration. Stepped Roofs As buildings are stepped to reflect existing grade changes, resulting roof steps should be made where the height change will be visually significant. Variations which are too subtle appear to be more stylistic than functional, and out of character with the more straight-forward roof design typical in the Village. • Staff Response The Vail Plaza Hotel site is relatively flat (by Vail's standards). While the building does not need to step to follow the topography, vertical and horizontal steps and dormers have been incorporated into the roof design. The vertical and horizontal steps and dormers provide a reduction in the overall mass of the building and adds to the architectural and visual interest of the building. Staff believes that the stepped roofs of the Vail Plaza Hotel comply with the intent of the above-described criteria. Materials Wood shakes, wood shingles, and built-up tar and gravel are almost exclusively used as roof materials in the Village. For visual consistency, any other materials should have the appearance of the above. • Staff Response 31 Most recently, wood shakes and wood shingles are being discouraged for use as a roofing material due to fire safety concerns. At the recommendation of the Town of Vail Fire Department, the staff has been encouraging developers to use gravel, asphalt, tile, metal and other more fire-resistant roofing materials on new buildings. The applicant is proposing to use a blend of greenish concrete tiles on the roof of the hotel. The tiles will be similar in appearance to those used on the recent redevelopment of the Austria Hays. The staff believes this is an appropriate roof material to use on this project. Construction Common roof problems and design considerations in this climate include: - snowslides onto pedestrian walks - roof dams and water infiltration - gutters freezing - heavy snow loads Careful attention to these functional details is recommended, as well as familiarity with the local building code, proven construction details, and Town ordinances. For built-up roofs, pitches of 4/12 or steeper do not hold gravel well. For shingle roofs, pitches of 4/12 or shallower often result in ice dams and backflow leakage under the shingles. Cold-roof construction is strongly preferred, unless warm-roof benefits for a specific application can be demonstrated. Cold-roofs are double-roofs which insulate and prevent snow melt from internal building heat. By retaining snow on the roof, many of the problems listed can be reduced. Periodic snow removal will be required and should be anticipated in the design. Roof gutters tend to ice-in completely and become ineffective in the Vail climate, especially in shaded north-side locations. Heating the interior circumference with heat-tape elements or other devices is generally necessary to assure adequate run-off control in colder months. • Staff Response: The applicant is proposing a cold-roof construction atop the Vail Plaza Hotel. Through the review of a building permit, staff will ensure the roof construction complies with the standards prescribed the Vail's climatic conditions. FACADES Materials Stucco, brick, wood (and glass) are the primary building materials found in the Village. While not wishing~to restrict design freedom, existing conditions show that within this small range of materials much variation and individuality are possible while preserving a basic harmony. Too many diverse materials weaken the continuity and repetition which unifies the streetscape. Of the above materials, stucco is the most consistently used material. Most of the buildings in the Village exhibit some stucco, and there are virtually no areas where stucco is entirely absent. It is intended to preserve the dominance of stucco by its use in portions, at least, of all new facades, and by assuring that other materials are not used to the exclusion of stucco in any sub- area within the Village. 32 Staff Response The exterior materials proposed by the applicant are a combination of stone, stucco and wood. No one material is proposed to dominate the exterior of the hotel. Staff believes the applicant has complied with this particular architectural consideration. The final approval of the exterior materials and their application will be addressed by the Design Review Board at a latter date. Color There is greater latitude in the use of color in the Village, but still a discernible consistency within a general range of colors. For wood surfaces, trim or siding, darker color tones are preferred - browns, grays, blue-grays, dark olive, slate-greens, etc. Stucco colors are generally light - white, beige, pale-gold, or other light pastels. Other light colors could be appropriate, as considered on a case-by-case basis. Bright colors (red, orange, blues, maroon, etc.) should be avoided for major wall planes, but can be used effectively (with restraint) for decorative trim, wall graphics, and other accent elements. Generally, to avoid both "busy-ness", and weak visual interest, the variety of major wall colors should not exceed four, nor be less than two. A color/material change between the ground floor and upper floors is a common and effective reinforcement of the pedestrian scale of the street. • Staff Response The applicant has proposed an exterior building color that is compatible with the color of the existing buildings in the vicinity of the hotel. Staff would like to point out that the applicant is required to obtain Design Review Board approval prior to construction and that any concerns of the Commission on this topic will be brought to the attention of the Board. Transparencv Pedestrian scale is created in many ways, but a major factor is the openness, attractiveness, and generally public character of the ground floor facade of adjacent buildings. Transparent store fronts are "people attracters", opaque or solid walls are more private, and imply "do not approach." On pedestrian-oriented streets such as in the Village, ground floor commercial facades are proportionately more transparent than upper floors. Upper floors are typically more residential, private and thus less open. As a measure of transparency, the most characteristic and successful ground floor facades range from 55% to 70% of the total length of the commercial facade. Upper floors are often the converse, 30%-45% transparent. Examples of transparency (lineal feet of glass to lineal feet of facade) on ground level. Covered Bridge Building 58% Pepi's Sports 71% Gasthof Gramshammer 48% 33 The Lodge 66% Golden Peak House 62% Casino Building 30% Gorsuch Building 51% • Staff Response Transparency of the Vail Plaza Hotel is really only an issue along the retail space fronting on the plaza area. A measure of transparency of the Vail Plaza Hotel (east/south courtyard elevations) indicates that 58% of the ground floor facade is transparent. Staff believes that the ground level is transparent enough to provide the street appearance encouraged by the design considerations. Windows In addition to the general degree of transparency, window details are an important source of pedestrian scale-giving elements. The size and shape of windows are often a response to the function of the adjacent street. For close-up, casual, pedestrian viewing windows are typically sized to human dimensions and characteristics of human vision. (Large glass-wall store-fronts suggest uninterrupted viewing, as from a moving car. The sense of intimate pedestrian scale is diminished). Ground floor display windows are typically raised slightly 18 inches V and do not extend much over 8 feet above the walkway level. Ground floors, which are noticeably above or below grade, are exceptions. The articulation of the window itself is still another element in giving pedestrian scale (human- related dimensions). Glass areas are usually subdivided to express individual window elements - and are further subdivided by mullions into small panes - which is responsible for much of the old-world charm of the Village. Similarly, windows are most often clustered in banks, juxtaposed with plain wall surfaces to give a pleasing rhythm. Horizontal repetition of single window elements, especially over long distances, should be avoided. Large single pane windows occur in the Village, and provide some contrast, as long as they are generally consistent in form with other windows. Long continuous glass is out of character. Bay, bow and box windows are common window details, which further variety and massing to facades - and are encouraged. Reflective glass, plastic panes, and aluminum or other metal frames are not consistent in the Village and should be avoided. Metal-clad or plastic-clad wood frames, having the appearance of painted wood have been used successfully and are acceptable. Staff Response The Vail Plaza Hotel proposal is in compliance with the above-described design consideration. Staff believes the use of dormers with windows, bay windows and windows with mullions adds to the architectural charm and visual integrity of the hotel. Staff recommends that the use of mullions in the windows at the ground level become a condition of final Design Review approval. Doors Like windows, doors are important to character and scale-giving architectural elements. They should also be somewhat transparent (on retail commercial facades) and consistent in detailing with windows and other facade elements. 34 Doors with glass contribute to overall facade transparency. Due to the visibility of people and merchandise inside, windowed doors are somewhat more effective in drawing people inside to retail commercial facades. Although great variations exist, 25-30% `d transparency is felt to be a minimum transparency objective. Private residences, lodges, restaurants, and other non-retail establishments have different visibility and character needs,- and doors should be designed accordingly. Sidelight windows are also a means of introducing door-transparency as a complement or substitute for door windows. Articulated doors have the decorative quality desired for Vail. Flush doors, light aluminum frames, plastic applique elements all are considered inappropriate. As an expression of entry, and sheltered welcome, protected entry-ways are encouraged. Doorways may be recessed, extended, or covered. • Staff Response Staff believes the applicant's proposal complies with the above-described criteria. Trim Prominent wood trim is also a unifying feature in the Village. Particularly at ground floor levels, doors and windows have strong, contrasting framing elements, which tie the various elements together in one composition. Windows and doors are treated as strong visual features. Glass- wall detailing for either is typically avoided. • Staff Response: Staff believes the applicant's proposal complies with the above-described criteria. DECKS AND PATIOS Dining decks and patios, when properly designed and sited, bring people to the streets, opportunities to look and be looked at, and generally contribute to the liveliness of a busy street making a richer pedestrian experience than if those streets were empty. A review of successful decks/patios in Vail reveals several common characteristics: - direct sunlight from 11:00 - 3:00 increases use by many days/year and protects from wind. - elevated to give views into the pedestrian walk (and not the reverse). - physical separation from pedestrian walk. - overhang gives pedestrian scale/shelter. Decks and patios should be sited and designed-with due consideration to: - sun - wind - views - pedestrian activity • Staff Response: The majority of the decks and patios on the Vail Plaza Hotel are located on the south side of the building, facing Vail Mountain and the plaza. With the exception of the two outdoor dining decks on the plaza, these decks and patios are for the use of the guests of the hotel and not the 35 general public. Staff believes that the proposal complies with this design consideration. BALCONIES Balconies occur on almost all buildings in the Village which have at least a second level facade wall. As strong repetitive features they: - give scale to buildings. - give life to the street (when used). - add variety to building forms. - provide shelter to pathways below. • Staff Response Again, the majority of the balconies on the Vail Plaza Hotel are located on the south side 'of the building facing Vail Mountain and away from the 1-70 traffic noise. Staff believes that the proposal complies with this design consideration. Color Balconies contrast in color (dark) with the building, typically matching the trim colors. • Staff Response Like the exterior color of the building, the Design Review Board will be reviewing this aspect of the proposal. Size Balconies extend far enough from the building to cast a prominent shadow pattern. Balconies in Vail are functional as will as decorative. As such, they should be of useable size and located to encourage use. Balconies less than six feet deep are seldom used, nor are those always in shade, not oriented to views or street life. • Staff Response Staff believes this criteria has been met. Mass Balconies are commonly massive, yet semi-transparent, distinctive from the building, yet.allowing_ the building to be somewhat visible behind. Solid balconies are found occasionally, and tend to be too dominant obscuring the building architecture. Light balconies lack the visual impact which ties the Village together. • Staff Response The balconies on the Vail Plaza Hotel are proposed to be semi-transparent in appearance. Materials Wood balconies are by far the most common. Vertical structural. members are the most dominant visually, often decoratively sculpted. Decorative wrought iron balconies are also consistent visually where the vertical members are close enough to create semi-transparency. 36 r Pipe rails, and plastic, canvas or glass panels should be avoided. • Staff Response The material to be used in the construction of the balconies on the hotel is wood, with vertical structural members. A detail of the railing will be reviewed by the DRB. ACCENT ELEMENTS The life, and festive quality of the Village is given by judicious use of accent elements which give color, movement and contrast to the Village. Colorful accent elements consistent with existing character are encouraged, such as: Awnings and canopies - canvas, bright color or stripes of two colors. Flags, banners - hanging from buildings, poles, and even across streets for special occasions. Umbrellas - over tables on outdoor patios. Annual color flowers - in beds or in planters. Accent lighting- buildings, plazas, windows, trees (even Christmas lights all winter). Painted wall graphics - coats of arms, symbols, accent compositions, etc. Fountains - sculptural, with both winter and summer character. • Staff Response: Accent lighting on the building, annual flowers in containers and in the planting beds, potted trees decorated with Christmas lights and irrigated flower boxes are proposed to provide colorful accent elements on the Vail Plaza Hotel. Staff would suggest that the applicant provide an additional accent symbol (clock, crest, etc.) on the main elevator tower. The tower is visible from a distance as illustrated in the view analysis and would serve as an important focal point to guests and visitors. LANDSCAPE ELEMENTS Landscape considerations include, but go beyond, the placement of appropriate plant materials. - plant materials - paving - retaining walls - street furniture (benches, kiosks, trash, etc.) - lighting - signage Plant Materials Opportunities for planting are not extensive in the Village, which places a premium on the plant selection and design of the sites that do exist. Framework planting of trees and shrubs should include both deciduous and evergreen species for year round continuity and interest. Native plants are somewhat limited in variety, but are clearly best able to withstand the harsh winter climate, and to~tie the Village visually with its mountain setting. Trees Shrubs 37 Narrow-leaf cottonwood Willow Balsam poplar Dogwood Aspen Serviceberry Lodgepole pine Alpine currant Colorado spruce Chokecherry Subalpine fir Mugho pine Potentilla Buffaloberry • Staff Response A conceptual landscape plan has been submitted by the applicant. The plan has been developed with some assistance of Town staff since a majority of the landscape improvements are proposed on Town property. The proposed landscape design takes into consideration factors such as the location of the plantings (sun/shade), maintenance, climate, etc. Staff would suggest that the final landscape plan be reviewed by the Design Review Board along with the final streetscape,improvements. Pavinq The freeze/thaw cycle at this altitude virtually eliminates common site-cast concrete as a paving surface (concrete spall). High-strength concrete may work in selected conditions. Asphalt, brick (on concrete or on sand), and concrete block appear to be best suited to the area. In general, paving treatments should be coordinated with that of the adjacent public right-of-way. The Town uses the following materials for all new construction: - asphalt: general use pedestrian streets - brick on concrete: feature areas (plazas, intersections, fountains, etc.) • Staff Response The paving material used in the public areas around the Vail Plaza Hotel has yet to be determined and finalized. Again, the staff would suggest that the final paving treatment be determined with the assistance of the Design Review Board. Retainina Walls Retaining walls, to raise planting areas, often protects the landscape from pedestrians and snowplows, and should provide seating opportunities: Two types of material are already well established in the Village and should be utilized for continuity: - split-face moss rock veneer - Village Core pedestrian streets (typical). - rounded cobble hidden mortar - in open space areas if above type not already established nearby. Staff Response Landscape retaining walls are proposed on the north, west and south sides of the building. The retaining walls are needed to provide proper grading and drainage around the building.. The surface material of the new landscape retaining will match the stone on the exterior of the building. 38 Liahtinq Light standards should be coordinated with those used,by the Town in the public right-of-way. Staff Response As part of the streetscape improvements along_ Vail Road, East Meadow Drive and the South Frontage Road, the applicant will be installing new Village light fixtures. The number and locations of the new lights was determined through consultation with Town staff. Sianaae Refer to Town of Vail Signage Ordinance • Staff Response: Given the staging of the application, signage has not yet been considered by the staff or the applicant. The staff has requested that the applicant prepare a comprehensive sign program for the Vail Plaza Hotel for review at a future date. The comprehensive sign program will ,be reviewed by the DRB. SERVICE Trash handling is extremely sensitive in a pedestrian environment. Trash collection is primarily made in off-peak hours. It is the building owners responsibility to assure that existing trash storage problems are corrected and future ones avoided. Trash, especially from food service establishments, must be carefully considered; including the following: - quantities generated - pick-up frequency/access - container sizes - enclosure location/design - visual odor impacts Garbage collection boxes or dumpsters must be readily accessible for collection at all times yet fully screened from public view - pedestrians, as well as upper level windows in the vicinity. Materials Exterior materials for garbage enclosures should be consistent with that of adjacent buildings. Construction Durability of the structure and operability of doors in all weather are prime concerns. Metal frames and posts behind the preferred exterior materials should be considered to withstand the inevitable abuse these structures suffer. • Staff Response: The applicant is proposing to incorporate a trash dumpster and recycling bin into the design of the main loading/delivery area. The dumpster and bin will be completely enclosed and 39 accessible from inside the building. Access to the dumpster and bins will not impede the operation of the loading/delivery functions. The driveway and interior building height is designed to accommodate trash trucks. Staff believes the applicant's proposal complies with the above- described criteria. , E. Identification and mitigation of natural and/or geologic hazards that affect the property on which the special development district is proposed. According to the Official Town of Vail Hazard maps the Vail Plaza Hotel development site is not located in any geologically sensitive areas or the 100-year floodplain. F. Site plan, building design and location and open space provisions designed to produce a functional development responsive and sensitive to natural features, vegetation and overall aesthetic quality of the community. The site plan, building design and location and open space provisions of the proposal have been reviewed at length by the staff, the Town of Vail Design Review Board and Jeff Winston, of Winston & Associates, the Town's Urban Design Consultant. This review is the culmination of numerous meetings between the staff and applicant's design team, five conceptual reviews by the Design Review Board and three meetings with Mr. Winston. -The staffs review has focused primarily on the technical aspects of the proposal (vehicular access, driveway grades, required distances between structures, sidewalk widths, building orientation, development standards, etc.) while the Board and Mr. Winston focused on reviewing the proposal for compliance with the design guidelines and other applicable elements of the Town's planning documents. Upon review of the proposal, the Town of Vail Design Review has voted 3-0 to forward a preliminary recommendation of approval, with conditions, to the Vail Town Council. In reviewing the proposal the Board was most concerned with the aesthetic qualities of the hotel and less concerned with the development's responsiveness and sensitivity to natural features and vegetation. The lack of concern with the latter criteria is to due to the absence of any existing natural features or vegetation on the development. A condition of the Board's approval was a request for a detailed landscape plan to insure adequate provisions are made for vegetation on the development site. The plans shall be reviewed and approved by the Board as part of their final review process. A copy of the Board's preliminary recommendation to the Town Council has been attached for reference (Exhibit K). Similar to the Design Review Board, Jeff Winston, the Town's Urban Design Consultant, has also recommended approval of the hotel proposal. As stated previously, the consultant's review focused primarily upon compliance with the design guidelines and the urban design considerations outlined in the Vail Village Master Plan. The findings of the consultant are that with the exception of opportunities to lower the eave lines of the hotel, the proposal generally complies with the master plan. - The staff reviewed the technical aspects of the proposal for compliance with the prescribed regulations. Upon review of the proposal, staff finds that the applicant will need to be provided relief for the proposed deviations from the building height, setback and multi-use parking credit formula if this proposal is to be approved. As discussed previously, staff believes that the request for additional building height is reasonable and appropriate given the existing circumstances and the ability to provide employee housing units on-site. We also believe that relief should be provided from the parking requirements of the regulations. Staff feels that relief is justified given size of the hotel, the mixture of uses within the hotel and within the District as a whole, and recent trends 40 r in resort travel. Staff is no longer concerned with regard to the proposed Vail Road setback. We believe that some encroachment of building improvements into the front setback is appropriate given the context of the built environment of the area, the hotel design along the street-fagade, and the provision of open plaza space on the interior of the development. While the applicant speaks of average setbacks, staff is more focused on the minimum distances the face of the hotel and the back of the curb along Vail Road. - The minimum distance proposed is now 22 feet from the multi-story face of the hotel to the back of the curb. Within this area the applicant can provide an eight-foot wide paver sidewalk, landscaping, with room for snow storage. Staff would recommend that the applicant not be required to increase the proposed Vail Road setback. G. A circulation system designed for both vehicles and pedestrians addressing on and off-site traffic circulation. The on-site/off-site vehicular and pedestrian circulation system design has been discussed in great detail. Much of the discussion with the Board and Commission centered on providing adequate pedestrian and vehicular access to, from and within the development site. In response to the concerns, the applicant has redesigned many areas of the plan. The pedestrian areas include the pedestrian connection through the hotel to the Gateway Building, the alleyway spaces between the hotel and Phases III & V, the plaza area south of the hotel, and the pedestrian link from the hotel entrances to the new bus stop on East Meadow Drive. The vehicular areas included providing adequate turning and maneuvering area at the porte cochere, the entrance only and exit only driveway locations on Vail Road and the entering and exiting design of the loading/ delivery facility. Pursuant to the submittal requirements for the major amendment request, the applicant. was. required to submit a Traffic Report. A Traffic Report has been prepared by the traffic consulting firm of Felsburg, Holt & Ullevig. The purpose of the report is to evaluate the impacts of the hotel development and the proposed traffic pattern circulation on the Town's street system. This report has been used by staff to analyze traffic impacts of this project. In summary the transportation engineers find that the proposed vehicular circulation system is reasonable and appropriate. It is believed that through minor mitigation measures such as signage and an enter only/exit only design the traffic impacts and safety concerns of the Town can be resolved. A copy of the Traffic Report and a memorandum from Greg Hall to George Ruther, dated December 9, 1999 have been attached for reference (Exhibit L). Overall, staff believes that with several minor changes and revisions to the plans, this, proposal meets the criteria of providing adequate on-site and off-site vehicular and pedestrian circulation systems. H. Functional and aesthetic landscaping and open space in order to optimize and preserve natural features, recreation, views and functions. Staff believes that the landscape improvements proposed will be beneficial to the quality of the landscaping in both the public and private spaces in the vicinity of the hotel. Through the implementation of the Town of Vail Streetscape Master Plan, a portion of East Meadow Drive will be enhanced aesthetically. The improvements will include new heated brick paver walkways, the completion of the bus stop, updated streetscape lighting, and wider pedestrian walkways and stairs. The landscape elements of the proposal have been reviewed on a conceptual basis by 41 the. Town of Vail Design Review Board. Upon review of the proposal the Board has voiced a favorable response to the applicant. A final landscape plan shall be reviewed and approved by the Design Review Board prior to the issuance of a building permit. The design of the plaza area south of the hotel is consistent the previous direction and intent of the overall development ofthe District. The creation of the plaza, with the associated pool area, landscaping, outdoor cafe, pedestrian walkways and-retail store fronts complies with the guidelines of the Open Space Plan, an element of the Vail Village Master Plan. Pursuant to the Open Space Plan, the area south of the hotel and interior to the development is intended to be a public plaza with greenspace opportunities. Staff believes that based upon the sun/shade analysis prepared by the applicant, the plaza area will receive adequate amounts of sun light throughout the year. The access to sun light will insure a pleasant, useable plaza area in the Town. The proposed pool and hot tub deck area is intended to address the recreational needs of the District. The use of these recreational amenities will be made available to the owners of property within the District. The new pool will replace the existing pool on the Phase IV development site and will insure consistency with the general direction of the Open space Plan. Overall, staff believes that the proposal complies with this criteria. 1. Phasing plan or subdivision plan that will maintain a workable, functional and efficient relationship throughout the development of the special development district. The need for the phasing of the hotel redevelopment is not anticipated at this time. A construction staging plan will be required at the time of building permit issuance. The plan will be reviewed to maximize the workable and functional relationship between the redevelopment of the hotel and the existing uses, structures and traffic systems in the vicinity of the development site. The goal of the plan will be maximize the efficiency of the construction process and to minimize the negative impacts inherent to major construction projects. Vill. CRITERIA AND FINDINGS FOR A CONDITIONAL USE PERMIT Upon review of Section 18.60, the Community Development Department recommends approval of the request for a conditional use permit to allow for the operation of a 50 unit fractional fee club within the Vail Plaza Hotel based upon the following factors: A. Consideration of Factors: Before acting on a conditional use permit application, the Planning and Environmental Commission (PEC) shall consider the factors with respect to the proposed use: 1. Relationship and impact of the use on development objectives of the Town. In January of 1997, the Vail Town Council adopted Ordinance No. 22, Series of 1996. In part, this ordinance amended the Public Accommodation Zone District allowing fractional fee clubs as a conditional use and set forth criteria for the Commission to consider when evaluating such a request. Since that time the Austria Haus Club redevelopment project has been completed and the Gore Creek Club has been approved by the Town. The Austria Haus contains 28 fractional fee club units and 42 r the Gore Creek Club has been approved to construct 66 units. The applicant is requesting the issuance of a conditional use permit to allow for the operation of a fractional fee club within the Vail Plaza Hotel. The proposed club would be comprised of 50 two and three bedroom club units. These units would range in size from 920 square to 2,282 square feet. The average club unit size is approximately 1,335 square feet in size. Each of the units has been designed in such a manner as to provide multiple "keys" to for lock-off-units. The total number of "keys" in the, club is 108. According to the applicant, the ownership of the club units will be divided into a maximum of 1/12tn intervals for the 24 winter weeks during the ski season, while the remaining 28 shoulder season and summer weeks would be owned by the hotel. This ownership program allows for the most attractive weeks of the year to be sold as club units with the proceeds helping to finance the redevelopment project. The remaining interest- in the clubs is then used by the hotel to support the conference facility during the summer months. According to the applicant this program will create the best possible occupancy of the hotel and maximize the viability of the conference facility. Through the adoption of-Ordinance No. 22, Series of 1996, the Town further recognized the need for lodging alternatives for our guests and visitors. In passing the ordinance the Town Council found that quality fractional fee clubs are an appropriate means of increasing occupancy rates, maintaining and enhancing short-term rental availability and diversifying the resort lodging market product within the Town of Vail. Equally as important, the Council believed that fractional fee clubs were simply another of many forms of public accommodations. It has been a . long held belief that in order for the Town to remain competitive and on the leading edge of resort development, that alternative lodging opportunities must be created and creative financing vehicles for hotel redevelopment must be implemented. Staff believes that the conditional use permit for a fractional fee club within the Vail Plaza Hotel will be beneficial to the Town and will have a positive impact on the development objectives of the Community. 2. The effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities needs. Staff believes that this review criteria has been satisfied as previously discussed in Section IV of this memorandum. 3. Effect upon traffic with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the street and parking areas. Staff believes that this review criteria has been satisfied as previously discussed in Section IV of this memorandum. 4. Effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in 43 t relation to surrounding uses. Staff believes that this review criteria has been satisfied as previously discussed in Section IV of this memorandum. 5. Prior to the approval of a conditional use permit for a time-share estate, fractional fee, fractional fee club, or time-share license proposal, the following shall be considered: a. If the proposal for a fractional fee club is a redevelopment of an existing facility, the fractional fee club shall maintain an equivalency of accommodation units as presently existing. Equivalency shall be maintained either by an'equal number of units or by square footage. If the, proposal is a new development, it shall provide at least as much accommodation unit GRFA as fractional fee club unit GRFA. The Vail Plaza Hotel proposal is a redevelopment of an existing hotel. The proposed hotel shall be required to maintain an equivalency of the presently existing number of accommodation units. The applicant is proposing to meet the equivalency requirement by replacing an equal number of accommodation units. According to information on file in the Community Development Department 78 accommodation units exist in Phase IV of the Vail Village Inn. The applicant is proposing to replace the existing units with 99 new hotel rooms totaling approximately 35,818 square feet. b. Lock-off units and lock-off unit square footage shall not be included in the calculation when determining the equivalency of existing accommodation units or equivalency of existing square footage. Even though lock-offs cannot be counted towards meeting the equivalency requirement, nor are they needed in this case, the applicant has maintained 62 lock-off units in the Vail Plaza Hotel. The staff and applicant. feel that these units will be rented as short-term accommodations when not in use by the club members, and thus enhance the overall hotel bed base in Town. C. The ability of the proposed project to create and maintain a high level of occupancy. The fractional fee club component of the Vail Plaza Hotel proposal is intended to provide additional hotel and "hotel-type" accommodation units in the Town of Vail. The applicant is proposing to incorporate 50 member- owned club units (fractional fee club units with 62 lock-off units), with 99 new accommodation (hotel) rooms. Although not included in the equivalency requirement, the fractional fee club units have been designed to accommodate lock-off units. Staff believes that lock-off units provide. an additional community benefit of added "pillows". If a fractional fee club unit owner purchases an interest in a multiple bedroom unit, and does not desire to utilize all the bedrooms, they can then have the opportunity of returning the unused bedrooms (lock-off units) to a rental program. 44 Staff feels that by providing lock-off units, and managing the availability of the lock-off units in a rental program when not in use, a fractional fee club project can significantly increase the availability of accommodation units in the Town of Vail. Through our research on the fractional fee issue back in 1996, staff then identified some potential positive impacts of fractional fee units in the Town of Vail: A) Activity during the "shoulder seasons" tends to increase due to an increase in year-round occupancy; B) The attraction of revenue-generating tourists; C) The efficient utilization of resources. This is the "warm beds" concept; D) More pride of ownership and community buy-in with fractional fee club units than with accommodation units; E) Increased levels of occupancy; and F) Increased resort exposure due to the extensive number of interval owners. d. Employee housing may be required as part of any new or redevelopment fractional fee club project requesting density over that allowed by zoning. The number of employee housing units will be consistent with employee impacts that are expected as a result of the project. The staff included the fractional fee club units into the calculation of the employee generation resulting from the proposed major amendment of the Special Development District. Based strictly on the number of club units, the development will generate a need for 125 "new" employees. When the multiplier of 0.30 is factored in, the fractional fee club generates 38 of the "new" employees, which the developer must provide deed-restricted housing for. e. The applicant shall submit to the Town a list of all owners of existing units within the project or building; in written statements from 100% of the owners of existing units indicating their approval, without condition, of the proposed fractional fee club. No written approval shall be valid if it is signed by the owner more than 60 days prior to the date of filing the application for a conditional use. The applicant, Waldir Prado, d.b.a. Daymer Corporation, and legally represented by Jay Peterson, is the sole owner of the property. 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Vail, Colorado Scale: l50'-0" Ailaertnuu - PIANNp'G - iNrwoas February 15, 2000 P.od Im AVOK OOLpIADD FIFM lfl O1W M9025) fAR O>N M9-InID ' ' f club club Club IIv Club Club ~I Club Hotel emivxn I - --T4Irs"v pp on.M .~a~'~ I Club II - Club m Hotel Hotel n..~l iawt~ I Hotel I I Hotel Hotel Hotel u I I Emp. Housing I Emp. Housing I NO" o i Concierge Po tc-CnF-, Rctuil k Retail u055,~~. - - n...n ,ai`s~{-~$ mossy fl North Elevation East Elevation Courtyard Courtyard ;Club Club Club - TTT U Hotel I Club club II _ q7 _ _ ttl _ Club - ILI _I Hotel I Hotel Club Club - Hotel ~y - Hotel m Hotel 1 Hotel 444 - 1 Emp. Housing - , - _ , w F.mp. HousinS LRAW ia5'-b'rY YTZ'~ e mmin3 Front Oliicc ~f IIII I~ Accounting Pa •-Co e Front Desk Lobby West Elevation South Elevation Courtyard Courtyard L VaH Nana 'i (ate Buflding Sections Z IE H R E N Vail, Colorado sca~e:i so-o" AND ASSOCIATES, INC. February l5, 2000 .umtrttcmtu . rttrnnntt - wrmiaat lg010-1 FAXMMN j Itt jI~ n..:m - 44" -'-fib 0ur'mi.,.. - - - - ~..n.'S`N?~b IA A - - - - - - - - - - - - A <10 $ku'1 - - -.-M4 North Elevation East Elevation - Cob Club u Lmm iie e~ $o im itP u*• ~ 'i~' dI II~.,,,i li +~I I ni«~v f Club Club A' ~,II+ilPll ICI 1 Ili ~o . - . - .nn.oa''a .tio la fff'tP III ~ - mnn ~1'~e'•.~^ ~ u~T*--- M I ~ III Hotcl e Est HoreI u ~ u,.. II .....wb- Hotel N Hotel f V m tw°~a'I$ SO* Mcchanical I _ Hwd V \ I CorriJor - Employee Howmg 11 - _ - ~r~ - - - - - - - - - - - t~~ retail ~ L-m'Y West Elevation South Elevation VaH Haza [H`ote~ ~&Buflding B E~evaVons 7EHREN AND ASSOCIATES, INC. Vail, Colorado Scale:1 50'-0" M February 15, 2000 r.o.wx tns ?wry Cotauoo etam Tt361W M9@f) fAi Oi0lNYtap t Club A ^ Club, n.~.~i~ Club IJ ,li- Club -~u+ CG / CL7 I club - u• I I Club I Hotel Club m(Z] I Holcl 3 114, Hotel Hatcl oa..o o~ Club Ilotel jv _ 1I I pp 1 ~,ml a Hotel I I N Hotel I Club lintel o.~.s i ` I Emp. Housing I u Open to BCI(M Emp. ON. to Loading Nausing i t Restaurant Loading .e , Spa Open 'o Bulboum - Spa Ballroom North Elevation East Elevation Courtyard Courtyard vti:w ii~a~ ' ~I •,•m,uJ Club ~ . Club ~~ml ppp ~'TI~. _ Club [LI ~ Club .wA I Hotel A mQ] Club 9 et~~,}~ vM Hotel club - .ten, Hotel p Club u. I Hotel [21 Hotel - 04 U.i nL Hotel Hotel ~ Hotel v~:~,•- Open m Loading ouso ON. m Restauant Loading Restaurant _ _ v.netl~3•~~$' West Elevation South Elevation Courtyard Courtyard L Vao D Nana Hbtd Z E H R E N Vail, Colorado AND ASSOCIATES, INC. - Scale: I"=50'-0" _.r - -tel February 15, 2000 P.O.t10Y I'll AWK 001MAOO P16ID 111 BM (190151 fAf 01r0 f1f1g0 - - - - - - - - - - - - - - - - - - - - - - - - - I w~ 1 ID REI ID - I ; 1 090 I I \ - - I uov, t 1v - - ~ I I I / I l r-- - (O 1 L VaH Hazy Hote0 i? Ske Nan Z E H R E N Vail, Colorado Scale: 1"=50'-0° AND ASSOCIATES, INC. February 15, 2000 f.Ql6% 1f16 AV011. Q11WAO0 fIfSO ~ Tfl 010)f1f@A fAYOlflffflm I 1 I FF-5] F.69 l'-1 ~I F 30 I i Rl I I _ - F-SA F-70 V-2 ;I V-29 F-N2 F.Sy F-71 V-3 V-2tl F.83 F-6U F-12 Vd II V-27 I l ill I~ I f ill F 61 F-73 V-5 1t V26 F-P4 F-62 F-Jd V n .li V-25 F-tl5 - - I I Ffi3 F~]5 V] F-66 II FW F-)6 V-A ~i V23 F-P) 1 I a F-kR Fb5 F-]) V-9 it t12 P-66 F- ]A 1 F tl9 F-)9 U F.90 JF-6tl FAO 9 F.91 . L------ I AA-3 A i F 92 T I F-93 I6 I F91 1 ~y- ~~a,.iv, C 1 I G5 Cfi FA2 F13 F- FAS FA6 FAA FAN FA9 F-50 F-51 l F-52 l F-53 \ + C' I I -11 I _I l~l~ll~4~l F9fi l I F-1] - / F-.6 ` I / c-A I ~ 1 I `I F 15 IIpI~ 16 J \ F-Id - F-30 F-31 F-12 F-33 F44 1-35 1-36 F-37 F-3A F-39 FAU FAI II F-5. I F-11 F-S6 F-13 \ F-12 FIb f-}9 F-2U F21 F-22 F-23 F-2i F-2$ F-2n F-2] F-2P F 29 \ S F l1 F-10 / / \ \ / CA CJ C3 F8 ~ F-] ll ib I F5 ~ FA it F-I 1-2 [1-1 Va'fl Naza HoW i~ Levd Wnus Three / Z I H R E N Vail, Colorado Elevation 125`.-0" AND ASSOCATES, INC. February 15, 2000 Scale:I"=50'-0" ~ w e* o~ P.6WV 391E wvdl, mdM1m e5ua T4 bM3 M9Y15) IAYOAIfd}SOp l I I I d ~ 'I I a ~ Senke/Akdn iol I Il I I. I I I I II I I I I I I ~I I II - - I I h q ~ I a - l I _ I r _ F16 u Pao1 Above/ I Pool Mec1wI.l I ' / F-IR F-19 F-40 F-dl F<2 F-d1 F4d F-d1 C-7 \ I ~ I Cb I I I I I I -~-i.cS., I l F-Id \ _ / I I F-12 I \ / r F-11 F-29 F-30 F-II F-32 F-11 F-4 F-15 F-16 F-17 A-1 A-2 +r - J ~ F-10 ( \ F-9 F-I7 1-1. 1-19 F -W F-21 F-22 F-21 F-29 F-21 1-1n F-21 F-2R C C-i F 5 FJ F-l F3 F-I C-1 / I I ` \ C-6 < CJ I \ \ \ - - - - - - - - - - - L V ag dfl Naz a H ote ~ i? Leve ~ Wn u` Two Z E H R E N Vail, Colorado Elevation 135'-011 AND ASSOCIATES, INC. • IIA m - noFagnF February 15, 2000 Scale: 1 "=50'-0'I I.O..OX 19]f AVON, OO.p .1- F. 2q f19O1R) OM-IM - I Servloe II II - ~ I - I ~ I I I I I I l~ I I Convene - Ballroom I I ® ® ,I I I ~ I ~ Treamnent e~ I I 0 O II I I i women . Salon I m I I ° m Aem bim I I , lobby 8 ® Pool e~ae m m I m F.1s / - -\\F\`\ Stier m ° 0 UdUdU I I 1 I F-3X F-39 F-40 F-41 F-fi F~3 14 I o P°ol I 1 I \ Parkin on F-1I F.39 FJO F-31 FJl F-33 F-34 F-36 F-36 F-37 A-1 A-] \ F-10 FA F-I] F-IX F-19 F~]X F-21 F-3Z 1-27 F-34 1.15 F36 F-37 F-]X \ I F8 C~6 CJ C-1 } V C-2 F-5 F< L Vao Naza'Hlate~ "Le ° ~~0 ~1ilonus One Z E H R E N Vail, Colorado Elevation 145'-0" AND ASSOCIATES, INC. - AIrOaFFG U' mAr+ - INfFx10N February 15, 2000 AVON, Scale: 111=501-011 Y.nXOx 19)b WioaAmo °l~]0 m omwwmr rAZ pFp wsa°e° Mechanical III I 7 L-Y I I iX I open to Open to Office Pre- Ballroom Below Below I I ® ® I , I On I ' ® Tteatnxnt o a ~ ® I 1 I ~ I I I ' Men tll _ _ Spa Nom -1 Below Fm, Im cam] F- C-r go II.- Front Office ® I Retail One I I ' From Desk AAAAA 1 1„ II ? E11 0 I c I? I j - `I I I 1 Refill Two " 1® Calclee¢e ~ i f I 1 I Aaounting 1 i , I I w saw war W_ o Naza Hote~ U Leve~ Zero Z E H R E N Vail, Colorado Elevation 155'-0" AND ASSOCIATES, INC. AP.o,n MU - PIANNM • wmiolo February 15, 2000 Scale: 1"=50'-O" P.OAO% 1- AMOK MOMADO Plt,]a M Bn9f1sm6/ '"Orm.- - - I X I oadin p I se~i« y I ; A Q ORa~a O a a A b~^a~ a s a a a o z O O O 0 O C? aaaaAaoaaaa ( O O O a AAA ® 1~I' a a a a a aaQ 0 Oaa CLLJ I c~u^ y ap Q 0 a aA (700 ~'e l Wes 92 Lobby \J o AO V a 0 a _ o e0 Ari aA000a° o , an0aaa0 I c .H~ .11 4 15 Retail OT. U v Bclow 1 Q -Clow op'n TO O n T. Below Belov. ul in A T. `Q 01 ~\V n / Open B TI.. l Q Ope" Open O . ro p' H EH7 EH8 EH9 I I / ~ ~ i ara' d'a' 1¢n fl1 o Z E H R E N Vail, Colorado AND ASSOCIATES, INC. Elevation 165'-011 ^ ^A ro February 15, 2000 1.w - A-K mtnAOO - Scale: I m am s.sovr rAx mm wrtm Ht ~g ~ I g° 31• I loading Below I I EH2 Opm to ~ EH3 I loading ~{q-~ i v I Below ' m n EH9 _ alum H4 l mech. Budding B Electrical EHS~ I l ' Servke Conldor H6 ElecMal I Open to Open to Renaum" Lounge Below Below I Om to Omto Reip N w 1 uumun I f I M- = U IJ Below 1 0v u I H1 u l i I H2 H3 H4 HS H6 H7 H8 S-F 1 a o O I / 1 1-F _ J 1 LJ LJ LJ LJ v v _ _ _ . - 0 J p J H9 H1 6° 1 I ~ 1 u / 1 H Lo66y Bu Iding A H1 H13 1 u 1 H14 PHIS H16r 1 1 P uu F 1 H77 H78 - -N79 H2O pp l 1 9„ Bo „0 A° 0-D i Va(fl Flaza Hotel i Levu 1.5 Z IE IHI RE N Vail, Colorado Elevation 175'-0" AND ASSOCIATES, INC. February 15, 2000 Scale: 1 f. a - Av onoum .1m fA%0147NLIOm mom- I I- 4 H1 Hb I v H2 H3 H4 HS I 17 6 ' V H7 ~1{g~ H9 0 v I B 1 H13 H19 11 H1 ~ Building B 0 ~HIS~ d a~i H16 Z\ 1 I Bo oe °a fl 0 o a e MechancaIfMa(id 9 ego ® cz) H17 0-F Q H18 H19 0 H2 H22 H23 X24 1 1 ED~ 1 t~ bF -may 1 v ULJ I LJ~ u v ~O 1 H25 , H26 -F O I 1 i ~?H27. Building A H28 M29 -I __j 13110 1 1 H30 H31 H32 1 F hp 1 tt-mo -F 1 A H33 H34 35 H36 i 9 L _J EI - v ~ o VaH Haza Hote~ U Level Two Z E H R E N Vail, Colorado Elevation 185'-6" February 15, 2000 Scale: 1"=50'-O" AND ASSOCIATES, INC. ~_.JR! - R.WNINO - anFYIOR{ . AWN. O'J~O I1L)0 _ >IU~D 16 A)Q Mfa)S) fA%0m 1a1" a -0 W- Sep I \ 0 o2 00 0~& 0a I I H1 -T T F 111 32-F u I ~jH 2 H3 F11 HS 7 T- -T I 33 r Maid H6 e H10 I H7 U~ LJ LJ h~/Ll I I 1 JHs 9 H9L O I H14 c4e H11 1 1 n ~o E] Mclingl% HI I 0 ekK r H16 -1 L D I / I \ I I I u Hl o® o(m I - 0 O I .J.-I.Id 049 u ` LJ U Doe 000 ! f fJ u I r I I I I I 27-F 0 1 ( H18 H19 H2O H21 H22 H23 H21 0 O V I _ CZ1 1 I A A A _ lJ 19-F JFI25 LJ LJ 426L_25- -1 PON# 1 ' 24-F 1 ~ ~ r I Q n I 1 1 I Vw o ~Nam H ote ~ i Levd Three Z E H R E N Vail, Colorado Elevation 196'-011 AND ASSOCIATES, INC. war February 15, 2000 Scale: 1 "=50'-0" I r I I ~ IT u r- / / \ I O 0 H. I 1 V I I I 42-F S MLJ~ H4 H H2 43 , I J MOT I l p2 H7 V LJ~LJ®I V 1 H9 }i9 ,Q HIS 1 f I eB 1 I °.'~I1~ HI3 Building B i H14 1 ~ I l o H12r rL L I I I IL J 1116 ~I\. r 1 0 ED H17 U U r U F 41-F F 28-UI. 29- I G7ft NO LL ? I q II \I I ob0~ ~ -1 1 1 3a-F - q. In\ 1 - J 1 m 1 G 1 1 - - - O~m UL m~0 1 I/ p~22-UL 231Ui. ~~rY I 1 1 i L Vafl Naza Hotel ? Level Four Z E H R E N Vail, Colorado Elevation 206'-6" AND ASSOCIATES, INC. February 15, 2000 Scale: P=50'-0" Nco,mnuu - nAawdc - nrtulou I.Cx IV. AWK ""Lod UO riglo - T¢ pfW SOaasr rAx p,ppwsloeo I V I m d ...=i. I I / 48-e \ 1 I 47-1 . I I I i u 0 6L, I Building 'B ° u "I I i I Lower Level 5-L Deck see I I 1 I 40-UL I O® 1 II~~~~r 11 _ o I I / I \ \ _ _ 1 ' ,pp %1 _-1 O° ,pq, E° °M I •t„~'35-UL 036-UL 37-ULC~~, ID38-UL - ~I Va05 P~aZai Hote~ i~ Levd Hve Z E H R E N Vail, Colorado Elevation 21 T-0" AND ASSOCIATES, INC. ARCHMMu- °AN"- February 15, 2000 Scale: 1 I.QlOX 11. A-K - Tfl AAI l19Ut51 -am-- I - - I \ I 47-UL Dwelling / ~o Unit O Upper Level \ I O o 49-ul-c ' 50-UI- I ( 0 a O sell I ® ® O 46-U[ A - I O® O I ~Building'B 45-UL OP=q I \ rut aaU[ ® 1 I /jam Lnj / I too e%- --im 1 I I 11 1 1 1 1 , 1 \ 1 Va H Nam H ote ~ Vail, Colorado Level 227'-6" ZEHREN AND ASSOCIATES, INC. February 15, 2000 Scale: I MDOx Inc A-, mioaloo .I- re dim wsmn rnx Mms+slam I I \ E 8 m ~ I I I I I - n O N1 I ~I 04 131 _ O j 1 F Q-' 11 1 I 1 I 1 Y j L Va' 0Nam H ote ~ i~ Roof Han Z E H R E N Vail, Colorado Roof Level AND ASSOCIATES, INC. February 15, 2000 Scale: 1 "=50'-0" r.o.eon ~m ewn, maanuo nuo m mgfnoxs~ rwcB~of~sineo 1 1 1 ~I~ 1 1 1 1 N W y.n.n, JJ 10 _ -j - _ g \ zt~ svl r 1. o ,.uc\ u \t ) \ .1'lu. i, 'X - ,1.- i e, - \ =1 Intl ,y,.., al•Irs', _f-_' - , T 11 1 ~ ~ ~ ,(.In~,l MIkv1 - - e L VaH Haza Hot ~ io'Buflding He~' IA ZEHREN AND ASSOCIATES, INC. Vail, Colorado Absolute Hei hts B February 15, 2000 Interpolat. Contours r. --l AVOK COIOIApp .IM Scale: 1 50'-0" .a om snsassr ,ARem s°s,m 111 \ i l.mn, ED nE3 \\\[D Dies \ I f I ~3 Y'\4 11 , :1 Oil \ ~I le, \ ` `a , ell \ 1 7 - I.ISf., I.I I•IS~, 1•IJe.SIa ~ ~ ~ \ Va(fl Naza Hcte~ UBuflding Height Man 2-- Z E H R (E N Vail, Colorado Maximum Height Above Grade Interpolated Contours AND ASSOCIATES, INC. February 1 S, 2000 Scale: 1 50'70" IA.ldl m masmm~ Mom- - - U i u u0 t1i e D u It u o December 21 December 21 December 21 December 21 10:00 a.m. 10:00 a.m. 2:00 p.m. 2:00 p.m. Winter Solstice v A' i March 21 /September 23 March 21/September 23 March 21/September 23 March 21/September 23 10:00 a.m. 10:00 a.m. 2:00 p.m. 2:00 p.m. Spring/Fall Equinox X~ 4~ ~ a I ~t December 21 December 21 June 21 June 21 12:00 noon 12:00 noon 12:00 noon 12:00 noon Winter Solstice Summer Solstice , vaH Nana H0te, Sun Study Z E H R E N Vail, Colorado AND ASSOCIATES, INC. Scale: t"= 80'-0" ~ -1N1°°°'° January 20, 2000 PD.OOIt MOM!-1 •MOx MMOM!-1 iAIOM TW Mtoq TILI. n s ~ & c -z I .f MAN All 1 "n ; i t AZf ` j~ ttk - MIA! GA a y r / ,t t (f44 1 t ?4t v ~ .~•~~~ry~~ to fA sSta l2Zjf' f~r C.,._c } t - . M10- - ~ Q x'~i+ zir-? p 5 } 7 { t•,~.;:3: '~i= n\~ t ~t, , + _ oil r t 1 oil My ' 1. A 1 mottos NS TOW y`a °r ~llli.gjATzA i' Qltlj5g tt j•G£`y5'2~~ P • Yitssg ~ ~t t =.S ;bs o~-rf tf~Y i a ~ ~ i 1w~~ ;r \ / Alto Jtt 111kt f' ~'yp. k, VIM, 7-1 vo~ 1 _ t 19'^`'"11`!`.. k - - y 1 -.i r- - ti l Attachment B Vail Plaza Hotel Zoning Analvsis (Revised 2/28/00) Lot size: 1.467 acres or 63,902.5 sq. ft. (Phase IV & IV-A only) 3.45 acres or 150,282 sq. ft. (All Phases) Development Underlying Zoning Existing Approved 1999 SDD Major Revised 2000 SDD Major Standard of Public Accommodation Vail Village Inn Amendment Amendment ProDosal Lot Area: 10,000 sq.ft min. 150,282 sq. ft. 150,282 sq. ft. 150,282 sq. ft. GRFA: up to 150% or 225,423 sq. ft. 83% or 124,527 sq. ft. 118% or 176,910 sq. ft. 121% orl81,719 sq. ft. (87,889 sq. ft. existing) (105,606 sq_ ft. approved) (110,415 sq. ft. proposed) (36,638 sq, ft. remaining) 0 Dwelling units per acre: 25 du/acre 24 du/acre 12.7 du/acre 12.7 du/acre (AU/FFU/EHU unlimited) Site coverage: 65% or 97,683 sq. ft 37% or 56,188 sq. ft. 62% or 92,637 sq. ft. 61 % or 92,036 sq. ft. Setbacks: front: 20' N/A 9' 16, sides: 20' N/A 5', 2', & 0' S', 2', & 0' rear: 20' N/A 5' S' Height: 48' sloping 68' sloping 74.25' sloping 77.25' sloping (Phase 111) 935 (arch. proj.) 99.75' (arch. proj.) Parking: per T.O. V. Code Section 256 parking spaces 291 parking spaces (373 required at (218 new parking spaces) (249 new parking spaces) build-out per Ord.) (42 existing @ Phase III) (42 existing @ Phase III) Loading: per T.O.V. Code Section three berths five berths five berths 12-10-13 Commercial sq. footage: 10% of allowable GRFA 31 % of GRFA or 38,961 sq. ft. 26% of GRFA or 46,124 sq. ft. 25°x6 of GRFA or 45,228 sq. ft. or 22,542 sq. ft. F: \everyon a \pec\memos\vviza Attachment C Vail Plaza Hotel Proposal Comparison (revised 2/28/00) The following table compares the 1998 Vail Plaza Hotel proposal and the recent 1999 Vail Plaza Hotel approval to the revised 2000 proposal. Development 1998 SDD Major 1999 SDD Major Revised 2000 SDD Major Standard/ Amendment Proposal Amendment ADproval Amendment Proposal Lot Area: 150,282 sq. ft. 150,282 sq. ft. 152,282 sq. ft. GRFA: 133% or 200,460 sq. ft. 117% or 175,666 sq. ft. 121% or 181,719 sq. ft. (129,156 sq. ft. proposed) (104,362 sq. ft. proposed) ( 110,415 sq. ft. proposed) Dwelling units per acre: 0.29 du/acre 0.29 du/acre 12.7 du/acre (276 au) (98 au) (15 ffu) (44 ffu) (1 du) (1 du) Site coverage: 62% or 92,637 sq. ft. 62% or 92,637 sq. ft. 61 % or 92,036 sq. ft. Setbacks: front: 12' 6' 16' sides: 5', 0', 8' & 6' 5', 0', 2', & 5' 5', 2', & 0' rear: 8' 5' 5' Height: 85.75' sloping 73' sloping 77.25' sloping 875 (arch.proj.) 73.75' (arch. proj.) 99.75' (arch. proj.) Parking: 394 parking spaces 288 parking spaces 291 parking spaces (249 new parking spaces) (42 existing @ Phase III) Loading: six berths five berths five berths Commercial sq. footage: 23% or 47,226 sq. ft. 26% or 46,124 sq. ft. 25% of GRFA or 45,228 sq. ft. Gross Building Area: approx. 395,862 sq. ft. approx. 295,557 sq. ft. Conference/ Meeting Facility: approx. 21,009 sq. ft. approx. 15,338 sq. ft. Spa Area: approx. 27,802 sq. ft. approx. 22,827 sq. ft. F:\everyone\pec\memos\00\wipc 1 Attachment D I ; ( r_ Tuesday, October 19; 1999 Mr. George Ruther Senior Special Projects Planner Town of Vail , Department of Community Development 75 South Frontage Road Vail, Colorado 81657 Re: Vail Plaza Hotel George: This is a written description of off-site impacts and their proposed mitigation as requested by your letter dated 10/13/99. A. Pedestrian Impacts -Vail Road. We will be providing streetscape improvements ill accordance with the streetscape master plan for the eastern side of Vail Road from the corner of East Meadow Drive to the northern most property line of our site. These improvements include new "Village" light fixtures and standards, curb and gutter, and a six-foot wide brick paver sidewalk to match the color, pattern, and size of the existing sidewalk at East Meadow Drive.. Additional landscape improvements and final sidewalk configuration will be provided in accordance with design review zoning regulations. B. Pedestrian Impacts - East Meadow Drive. The Vail Plaza Hotel is proposing to provide streetscape improvements in accordance with the streetscape master plan for the northern side of East Meadow Drive from the comer of Vail Road to the westernmost of the Vail Village Inn Phase IA structure to mitigate pedestrian impacts in this area. The proposed improvements include replacement of the existing cube fixtures with new "Village" light fixtures and standards and a six- foot wide brick paver sidewalk to match the color, pattern, and size of the existing sidewalk at the corner of East Meadow Drive and Vail Road. Additional landscape improvements and final sidewalk configuration will be provided in accordance with design review zoning regulations. C. Pedestrian Impacts - South Frontage Road. The Vail Plaza Hotel is proposing to provide streetscape improvements in accordance with the master plan for the southern side of the South Frontage Road from the corner of Vail Road to the westernmost curb of the Vail Village Inn Phase V driveway to mitigate pedestrian impacts in this area. The proposed improvements include new "Village" light fixtures and standards. curb and gutter, and a six-foot wide brick paver sidewalk to match the color, pattern, and size of the existing sidewalk at along the South Frontage Road. Additional landscape improvements and final sidewalk configuration will be provided in accordance with design review and other applicable zoning regulations as well as Colorado Department of Transportation. D. Pedestrian Impacts, - South Frontage Road. The Vail Plaza Hotel is proposing to provide streetscape improvements in accordance with the master plan for the southern side of the South Frontage Road from the easternmost curb of the Vail -Village Inn Phase V driveway to the westernmost corner of East Meadow Drive (Crossroads) to mitigate pedestrian impacts in this area. The proposed improvements include white concrete standard curb and gutter, and a six-foot wide, four-inch thick, reinforced, white concrete sidewalk. These improvements specifically exclude utility relocation; engineered structures for retaining earth or support of the sidewalk, handrails, fl It a 4 11 1 l ~ Tuesday, October 19, 1999 Mr. George Ruther Senior Special Projects Planner Town of Vail Department of Community Development 75 South Frontage Road Vail, Colorado 81657 Re: Vail Plaza Hotel George: This a final written statement as requested by your letter dated 10/13/99 to address design criteria A through I as outlined in section 18.40.080 of the town code. It is our understanding that these nine (9) criteria are to be used in evaluating the merits of the Vail Plaza Hotel, the final phase of the Vail Village Inn Special Development District. A. Design Compatibility. We believe that the hotel is designed in such a way that is both compatible and sensitive to the environment, neighborhood, and adjacent properties. Setbacks are consistent with the underlying zoning in that they maintain an average of twenty feet (20') from most adjacent properties to the primary building walls. Additionally, the stnicture maintains setbacks consistent with adjacent properties along both the Frontage Road and Vail Road.. , . Mass and bulk are sensitive to adjacent structures in that the hotel is designed to step up in height and bulk from both the street and adjacent smaller structures in order to maintain a comfortable pedestrian scale while maintaining consistent heights with adjacent structures roof lines and ridges. Additionally, we have purposefi-illy hipped most of the roof forms at or along public streets and plazas to provide a consistent bulk plane at street level. The stepping and broken ridge lines, along with variations in materials and wall planes act to break down the overall mass and bulk of the project and relate the hotel to the surrounding neighborhood. The architectural design is meant to be both compatible with both the Gateway building and the remainder of the special development district while providing some identity to the hotel as both a recognizable and viable commercial structure within the community_ B. Uses, Density, and activity. The Vail Plaza Hotel is the last phase of the Vail Village Lin Special Development District and as such was always meant to be the anchor or most densely developed portion of the district. As a full service hotel which includes conference, spa, restaurant, and commercial activities, the hotel meant to act as a "magnet" that draws people through the other smaller, commercial based structures in the special development district, (including the Gateway building). Additionally, the hotel is legally required to provide loading and delivery services, automobile access, and parkitlg for the remainder of the special development district. C. Parking and Loading. We believe our parking and loading facilities are in compliance with the requirements of chapter 18.52. We are providing six (6), 12' x 25'x 14' underground loading berths.-The maximum required is five (5) 12' x 25' berths in accordance with 18.52.150. We believe our parking facilities meet required number of spaces required by zoning chapter 18.52. -„-'.+._i'iii;!-,.,i~l-~!-!_.., ..ii..j;,:,i;•._iifi_+t'~_~?..11i1~i.~..~}:..i,-_.;if._.-_i'r . Vail Plaza Hotei Zeinren and Associates. Inc. 961070.00 10/19/99 G. Pedestrian/Vehicular Circulation. We believe we have addressed this issue by coniphance with the Vail Village Master Plan. Additionally; traffic studies indicate that vehicular circulation patterns are considered safe and have relatively little impact on existing vehicular circulation systems. H. Functional and Aesthetic Landscaping. We believe we have addressed this issue by compliance with the Vail Village Master Plan. Additionally, we believe we have substantially improved on the amount and quality of publicly accessible plazas, greenspaces, and pedestrian circulation systems. 1. Phasing Plan. The development will be constructed in one phase with completion anticipated for late fall of 2001. Please do not hesitate to contact me with any questions or concerns regarding the information presented. Additionally, if you need any additional information, please do not hesitate to contact me. Sincerely, Tim Losa Project Manager Zehren and Associates, Inc. - 3 s a 1-4- a 44- 7 -.z-7E _ ~ \ ~ s \ \ 1,~ c~ -~-~r:.c^,ee•«-~`„ 1 ~ 1 ~L;e , It r y - ~ ` 1 F a- u ~i' ' ~r I VAC 1I y __.f~~`1 ~ ''t.. ~ ` ~ \ ~ ~ 4\1. i r ~.Z • r ? t Jr\ S 011- CONCEPTUAL a BUILDING t~ HEIGHT PLAN LEGEND NAIL Vii-LAGE PLAN 3.4 MAXIMUM RANGE OF BUILOING HEIGHT IN STORIES ~ \ F•~. , A building sttuy is defined as B feet of h6uht ''V 1. 1 \ (no roof included,. Exact neigh( resvicuans iE: 1 1 t, , will be. determined by zoning. 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'IMP ~ r~,rl ~ 'd 1 I e m a r t I:r, 1 `i r { e t, t t y- .V n P r q fi y l = _ ~r _ o v n1 ,I y ~ bvi x. ~avt~fa a s I., yt. y~tty4 r r 4}, C ?i - 71- PIP jr r F } ilfhr °l a}am zt7a 4?e}b VI ~rt~w $ _ 's r ~ t„ ~ f. :,r ;`g ~5r ~ - %.i yrM~tali'r fir, ~'Y~ ti 7~a iS`,5a F ~ ~ar,~'~,x " r ~ 41s`i'y~l ~r ~tr t ~ liV ~ l :ra r - r~ i M V, ,I ~s.+14`~„Ik''t<"'dtyrMtJi rrFyLr, 'r c ltu~',~~I.~nryS t'rz-VS .~`ylj b'r'~rti1 4 ~r i 1 }a A ~za Stin Shade Aaialysis ND AESSOHCIATRES, E N I A 111C tHotel Proposed Ste-iictu~-e November 22, 1999 ` : March 21 - 10ain i, ~f fi i.~,..:.K•:.-.i `J'et .:3•cli~ t F- . it s '^'r'r ' ~ t - _ Y'- f ~ r E 4 ' L - I~, i - t t { F t a. '-AE 'I Z, i i ~ ~7t 'M + n r.~ 1 ' 'tid'r b t Q v P, u T ( I !r' j i. _ y h 1 A li Ir I h1 t r ay,~r~. L x.~~• ..a Jti r, ~ 'I 9 ~ F,, !i ~ a~ t r tr ~ y t 'A' Ott ' a t F, t Wit,. a % t• " ~ .r tk~~~• ~ F ~ : z.5 Rn ~ =i`;t,t;• r'I ' j ;}~n•~'" iry^',rx _pl,^iysl _%r.: ° _ _ _ '~-(t ~ :S;r.. `s;.. 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IlIl November 22 Y999 Proposed Structure " December 21 - 2pin Attachment H BAILEY & BE i LRSON A PROFESSIONAL CORPORATION At itimNEYS AT LAW WESTSTAR BANK BLDG. LINCOLN CENTER P.O. BOX 449 108 SOUTH FRONTAGE ROAD WEST, SUITE 204 1660 LINCOLN STREET, SUITE 3175 429 EDWARDS ACCESS ROAD, SUITE 203 VAIL, COLORADO 81657 DENVER, COLORADO 80264 EDWARDS, COLORADO 81632 TELEPHONE (970) 476-0092 TELEPHONE (303) 837-1660 TELEPHONE (970) 926-9255 FACSIMILE (970) 476-0099 FACSIMILE (303) 837-0097 FACSIMILE (970) 926-9298 MEMORANDUM TO: George Ruther FROM: Jay K. Peterson DATE: October 19, 1999 RE: Vail Plaza Hotel Dear George: The purpose of this memo is twofold. First, to set forth our employee housing proposal and, second, to explain the fractional fee concept. 1. Emr)lovee Housin-a. Attached to this memorandum is our Vail Plaza Hotel staffing requirements set forth by departments. The chart I believe is self-explanatory. As you can see, rather that full-time versus part-time, we have used work hours per year which I believe is a more accurate way to calculate staffing requirements. We have calculated our existing staffing requirements the same way, in order to arrive at a net increase in employees for the new hotel. This net increase is 105 employees. Our proposal is to provide housing for 30% of these employees. Ideally, from our standpoint, we would like to provide all housing within the Town of Vail. However, because of limited opportunities within the Town, we would request the option to provide the housing outside the Town limits, if necessary. The numbers would be the same whether inside or outside the Town. 2. Fractional Fee. The Vail Plaza Hotel will contain forty-seven dwelling units which will be operated and managed by the owner of the Vail Plaza Hotel. The hotel would sell a maximum of twenty-eight prime winter and/or summer weeks with the hotel managing and operating those weeks for the owners. The remaining twenty-four weeks would remain with the ownership of the hotel and would be managed and operated the same as the hotel. There would be an obligation that the weeks remaining under the ownership of the hotel be available only as a "short-term rental," the same as any hotel room. The number of owners-would be limited to a, minimum of six and a maximum of twelve, pursuant to zoning requirements. If you have any questions, please call. Jay K. Peterson Attachment 2 vrri a i Hr-r- ?permaneni anu seasonaupart-ume) 1 A VPH FUNCTIONS, by department B C D PERMANE n 0 t e Perma- nent 1 2 3 Lodging (hotel & Club) 4 General Manager 5 Assistant manager 6 Guest relations 7 Front Office 8 Concierge 9 Bell man 10 PBX 11 Reservations 12 Sales & Marketing 13 Accounting 14 Housekeeping supervisor 15 maid service 2 16 Engineering 17 Garage Operations 18 Lodging (hotel & Club) 9 Food & Beverage (F&B) 0 manager+host 21 waiters+busboy(1:3 waiters) 11 22 bar 23 kitchen 24 Room Service: 25 Food & Beverage (F&B) 26 Conference Center 3 27 Health Club/SPA 28 reception 29 up keeping 30 therapist 4812 31 exercise room 32 Health Club/SPA 2 33 Retail (3 shops) 34 GRAND TOTALS: 35 hours/year % 36 Average part time help work hours/peak day 37 One full time work hours/year 38 Total part-time equivalent to full time 5 39 Grand Total full time equivalent 40 Average hours/part time employee/peak day I 6 41 Number of part time names =(avg hs.per peak day)/(hs/da 7 ,2 notes 43 continue 44 f 45 staff. employees (note 1) 1 4 2 8 2 2 3 3 4 6 2 15 9 3 64 3 13 3 16 4 39 3 4 4 10 2 20 6 132 21 153 11E rage i E F G I H SEAS ONAL PA RT-TIME NT STAFF HELP work hours/ maxi- year = work mum 40 hours peak work hs/week per days hours x 50 peak per per wk/year day year year 2,000 8,000 4,000 161 92 1,472 16,000 24 92 2,208 4,0001 8 92 736 4,0001 48 92 4,416 6,000 16 92 1,472 6,000 8,000 12,000 4,000 30,000 40 92 3,680 18,000 24 92 2,208 6,000 16 92 1,472 128,000 17,664 6,000 16 92 1,472 26,000 40 92 3,680 6,000 8 92 736 32,000 8,000 16 92 1,472 78,000 7,360 6,0001 8 92 13,248 8,000 8,000 16 92 1,4721 20,000 16 92 1,472 4,000 40,000 2,944 12,000 16 92 1,472 2641000 42,688 100% 16% 464 92 42,688 2,000 4 WN 5 i AH- (permanent ana seasonavpart-time) Page 2 A B C D E I F i G H 46 note 1: includes "day off' coverage were applicable. 47 note 2: Maid service is based on 10 occupied rooms/maid. Minor occasional fluctuations in 3 demand (less than 100% occupancy) will be covered with overtime of the permanent staff. 49 note 3: Occasional large banquettes will be serviced by the Conference waiter staff and the two shifts 50 restaurant and kitchen staff in overtime. I I 1 1 51 note 4: Same therapist may cover more than 1 of the 14 treatment rooms for some treatments. 52 note 5: The total 42,688 seasonal work hours/year divided by the regular one full 53 time employee 2,000 hours/year is = 21 1equivalent full time 54 employees. 55 note 6: it is a typical hours/peak day of a part time helper. 56 note 7: it is the total part time "names" on the payroll. Evidently depends on the average part-time hours/peakday j57 I 1 1 1 i VPH Net equiv VVI increa- 58 Employee Totals VPH VVI equiv.* se 59 full time 132 132 42 42 60 part time 116 21 32 7 61 total 248 153 74 49 705 62 * part time at same ratio as VPH . 63 64 VPH STAFFING IS BASED ON THE FOLLOWING 65 uses note units quant. 66 Hotel units 97 1 67 Club units 46 68 Hotel + Club 8 units 143 '9 Hotel & Club YEAR occupancy 75% 0 persons/occupied unit 1.75 71 Hotel + Club population 9 persons 188 72 maid service occup rms/maid 10 73 walk in for lunch or dinner 10 customers/function/day 80 74 Restaurant & bar 11 sf 3,613 75 kitchen 11 sf 3,200 1 76 Conference 11 sf 7,004 1 77 Health Club/SPA 11 sf I 7,009 78 Retail 11 sf 3,550 79 80 highest demand for restaurant/day 81 note lunch dinner 82 hotel & Club guests 12 1 1 per 3 nights stay. 83 serves/function/day 48 48 84 Walk in customers/function/day 85 serves/function/day 10 80 ers/function/day 86 Total serves/function/day 13 128 128 13 serves/waiter/function 87 breakfast is buffet type, served by the same lunch staff. 88 note 8: Hotel & Club are staffed as a unified operation I 1 1 89 note 9: population for the specified number of units, occupancy, persons/room. 90 note 10: all hotel restaurants off the main pedestrian traffic (Ludwig, The Villager, etc.) rarely (if ever) achieve a high 91 walk in demand.This I 801serves/function/day is a very high assumption. 1 92 note 11: all these uses are staffed based on real demand and not based on sq.ft., or seats or any other parameter. 93 note 12: It is established in the business that the restaurant at the hotel never captures more than 1 lunch 1 4 and 1 dinner per 3 nights stay. It is part of guests program to dine out in 95 other restaurants. Vail is plenty of those. 96 note 13: The low ratio of 13 serves/waiter/shift/day indicates that this staff can serve 97 more than 2 times this demand. MAXIMUM HOLIDAYS AND PEAK WEEK ENDS 1999 days/ days/peak days holidays winter holidays wk.end total Veterans 11-Nov 31 18-Nov. Thanksgiving 25-Nov 3 2-Dec 9-Dec 16-Dec Christmas 23=Dec 7 NewYear 30-Dec 7 6-Jan +Luther K 13-Jan 3 20-Jan 27=Jan" 3=Feb Linc,Val,Pre 1.0=Fe& 3 Ash 17"Feb 3 24-Feb 3 3-Mar: 3 -10=Mar; 31 St.Patrick 47=Mar: 3 '.24Mar 3 Good Fri 31=Mar;; 3 7-Apr winter total 35 121 47 .5~!(f1f11'C'fi Independence 1-114 3 8-Jul; 31 15-Jul, 31 22uh± 31 29=Juli 31 I 31 summer total 31 151 18 14-Apr 21-Apr 28-Apr Mother's 5-May 3 Armed Forc 12-May 19-May (Memorial 26-Mayl 3 2-Jun 1 GrandParen 9-Jun Father's 16-Jun 3 23-Jun 3 12-Aug 3 19-Aug 3 26-Aug 2-Sep 1 9-Sep Yom Kipur 16-Sep 3 23-Sep 1 30-Sep 1 Columbus I 7-Oct 31 1 1 14-Oct 21-Oct Halloween 1 28-Oct l 3 1 4-Nov 1 1 18 9 27 year total I 56 36 9 Vail Plaza Hotel Parking Analysis Attachment I (revised 2/28/00) Table 1: A Comparison of the Parking Requirements for Phase IV Use Area Factor Spaces Dwelling Unit 5,499 sq: ft. >2,000 sq. ft. Town 2.5 Vail Plaza Hotel 2.5 Fractional Fee Club 62,816 sq. ft. 500<2,000 sq. ft./>2,000 sq. ft. Town 98 Vail Plaza Hotel 98 Accommodation Units 35,818 sq. ft. 0.4 spaces/unit + 0.1 spaces/100 sq. ft. Town 75.4 Vail Plaza Hotel 75.4 Employee Housing Units ` Town 0 Vail Plaza Hotel 0 Restaurant 4,799 sq. ft. 1 space/8 seats Town 40 1 space/170.2 sq. ft. Vail Plaza Hotel 28.2 Retail 3,576 sq. ft. 1 space/300 sq. ft. Town 11.92 Vail Plaza Hotel 11.92 Conference/Meeting Rooms 13,846 sq. ft. 1 space/16 seats Town 42.87 Vail Plaza Hotel 42.87 Subtotal (a) Town of Vail Requirement 270.7 Vail Plaza Hotel Proposal 258.9 Table 2: Existing Parking Requirements for Phases 1, 11, 111, & V Existing SDD parking spaces (Phases 1,2,3 & 5) 112 SDD Parking Deficit per Ordinance 75 Previously applied multi-use credit 2.5% 4.7 Subtotal (b) Parking requirement for Phases 1,2,3 & 5 191.7 Table 3: Total Parking Requirement for all Phases of SDD #6 (a + b - existing spaces to remain) x multiple use credit = Grand Total Town of Vail Requirement (270.7 + 191.7 - 42) x 0.9 = 378.4 Vail Plaza Hotel Proposal (258.9 + 191.7 - 42) x 0.9 = 367.7 " Employee parking is factored into existing requirements f.\everyone\pec\memos\00\vphpark Attachiment J TRAFFIC IMPACT ANALYSIS Vail Plaza Hotel Prepared for: Zehren & Associates, Inc. P.O. Box 1976 Avon, CO 81620. Client Contact: Mr. Timothy R. Losa Prepared by: Felsburg Holt & Ullevig Greenwood Corporate Plaza 7951 E. Maplewood Avenue, Suite 200 Englewood, CO 801 11 303/721-1440 Engineer: Holly A. Hefner Project Engineer: Chris J. Fasching, P.E. FHU Reference No. 98-174 September, 1998 LIST OF FIGURES Pace 1. Vicinity Map .................................................2 2. Site Plan ....................................................3 3. Estimated Existing Winter Conditions 4 4. Trip Distribution 6 6. Year 2015 Background Traffic Conditions 10 7. Year 2015 Total Traffic Conditions 11 LIST OF TABLES 1. Existing Trip Generation Estimates 7 2. Proposed Trip Generation Estimates 8 f FELSBURG (411OLT & ULLEVIG 1-70 Frontage Road E I SITE j 11 VN Figure 1 Vicinity Map North Vail Plaza Holal 89-174 8124/08 0 FELSBURG (411OLT & ULLEVIG N-C 610 j' `2r2o g25 ~ It W A (overall roundabout LOS) . 1A\ 1785 -4-1785 10 --3I 2 1 I yIIII 1315 dl ~ ,~rL3 I 120!-5 11.) 00 s~ f i i II - CrI o .Ip LEGEND ~r > XXX = PM Peak Hour Traffic Volumes ol, I Figure 3 PM Peak Hour Level of Service Estimated Existing Winter Conditions X Ak- = Stop Sign (March 1998) North Vall Plaza Hotel 98-174 8126/98 r FELSBURG (011OLT & .V ULLEVIG ~y> I 0 g° li w o loUtb dtraf~c o V. 30% 25% 1 1 Figure 4 l/N Trip Distribution North Vail Plaza Hotel 98. 174 12511)1 Table 2 Proposed Trip Generation Estimates Land Use AM Peak Hour PM Peak Hour I Weekday Building ITE . Type Code` Size Unit in Out Total In I Out Total I In I Out Total I Condo/ I 230 I 16 Rooms 2 I 5 I 7 5 4 9 47 47 94 Townhouse f Hotel i 310 I 276 Rooms 95 I 60 155 I 89 I 79 168 1136 I 1136 2272 Restaurant 831 9 ( 1,000's 3 1 4 I 22 I 12 I 34 201 201 ( 402 Sq. It, 11 I . I I Drinking I 836 I 4 1,000's 0 0 0 14 7 21 69 69 138 Sq. Ft. Specialty 814 9 1,000's 5 6 11 14 14 28 87 87 174 Retail Sq. Ft. Center Totals I I I 104 73 176 144 115 259 1541 I 1541 3081 Daily Drinking Total from 15% of PM Rates B. Trip Distribution The trip distribution estimates used in this analysis are shown in Figure 4. These. percentages are based upon the existing traffic data previously presented (Figure 3). As shown, approximately 70 percent of the total site traffic is expected to be oriented to and from the west through the roundabout. Site generated traffic was assigned to the adjacent roadway network per these distribution patterns and are shown in Figure 5. C. Year 2095 Projected Traffic Volumes Background Traffic Analysis of traffic impacts for a year 2015 scenario requires projecting background traffic volumes. The projected background traffic was a result of exponentially increasing the volumes by two percent per year. Year 2015 background traffic volumes and operational conditions are shown in Figure 6. Total Traffic The total year 2015 traffic volumes are shown in Figure 7. These volumes were determined by first removing existing site traffic then adding the site generated traffic to the year 2015 background traffic volumes. As shown, the Frontage Road is projected to carry approximately 4600 vehicles during the PM peak hour in 2015. Trips attributable to the proposed Vail Plaza Hotel would comprise approximately 6 percent of the total. 8 FELSBURG (411OLT & ULLEVIG J N 8gs \29) 5 D (overall roundabout LOS) 2510 1850 • ~ KA B ~ LEGEND XXX = PM Peak Hour Traffic Volumes Figure 6 X = PM Peak Hour Level of Service Year 2015 %N Background Traffic Conditions North Vall Plaza Hotel 88.174 8/26/96 4 III. YEAR 2015 TRAFFIC OPERATIONS A. Background Traffic The peak hour traffic volumes shown in Figure 6 were used as the basis for subsequent levels of service computations, and the results are also summarized in Figure 6 (worksheets are shown in Appendix C). The roundabout will operate at an overall LOS D. However, the only movements that are lower than LOS B would be the south approach and right lane east approach. These movements are projected to operate at LOS C and r- respectively. The LOS F from the east movement is a result of the high amount of volume turning to the north toward 1-70 and the North Frontage Road. B. Total Traffic The total peak hour traffic volumes shown in Figure 7 were used as the basis for subsequent levels of service computations, and the. results are also summarized in Figure 7 (worksheets are shown in Appendix D). All movements on the roundabout will operate at the same LOS as the background traffic showed previously with the exception of the south approach which will operate at a LOS D. The left turning movement into the site (at the main entrance) will operate at a LOS E and the left turning movement out of the site will operate at a LOS F. Site generated traffic consists of approximately 1.2 percent of the total traffic entering the roundabout. Of the right lane east approach the contribution from site generated traffic is approximately 2 percent. No improvements were used on the roundabout for this analyses. The main access onto the South Frontage Road included two roadway improvements in the analyses: ? Provide a "storage" area in the existing median for site outbound left turning vehicles to safely pass eastbound traffic. A raised island already exists in the median from the roundabout to the site access providing separation between eastbound and westbound traffic. Minor modifications would need to be made to the island to provide for a storage area. With this "safe harbor," left turning vehicles could cross eastbound traffic in one maneuver and wait in the storage area prior to merging into westbound traffic. With the addition of the storage area the left turn movements out of the.site would still remain at a LOS F, however, the delay time for this movement is improved significantly (more than 25%). ? Construct a right turn deceleration lane into the site for eastbound traffic. This lane is needed to remove right turns from thru traffic lanes. This is of importance here because vehicles coming out of the roundabout do not have sufficient reaction time in the 115 foot distance to slow or stop for a right turning vehicle. 12 IV. CONCLUSIONS AND RECOMMENDATIONS The following highlight the significant findings and recommendations as a result of this traffic analysis: ? The total projected trips consist of subtracting the existing 1042 trips from the proposed 3082 site generated trips. ? Two roadway improvements will be necessary at the main access onto the Frontage Road. The first includes modification to the center median to provide a storage area for vehicles turning left out of-the site. This will allow for a two-step left turn with less delay. The second is an exclusive right turn lane into the site for eastbound traffic. This exclusive right turn lane will remove turning traffic from the though traffic lanes thereby improving safety characteristics. ? The roundabout will not be adversely affected by the proposed site traffic. The site traffic will consist of approximately one percent of the total traffic in the roundabout in year-2015. ? The auxiliary lane east of the site for right turning vehicles needs to be extended west to the second access. This lane will be used for delivery trucks backing into the site. This lane and the delivery driveway in which it will serve should be designed to allow backing activity without impacting the eastbound through traffic. Physical separation should be considered between the through lane and the auxiliary lane where backing would be taking place. 14 Aug-18-98 09:25A L5C#Denver- 303 333 1107 P-01 Post4t` Fax Note 7672 4o. of Pages Today's WIL g Terse To Al Fmm Lomon r 1 Location Dew C:arge Fax A v Teftrons o Fax d Te*nnone a Commenu pngmy 02cmy r I Return Ca4 for uacup D'sps5rnr j " COUNTER MEASURES, INC. Site'code - 3 ) PAGE: 1 N-SStreet: MAIN YAIL ROUND-ABOUT / FILE: VAIL E-W SReet~`_ Direction: Oir I DATE: 8/17/96 TIME TOTAL I70ON I70ON 170 VAILN YAILN VAILS VAILS EFRON EFRON WFRON WFRON BEGIN CLASSIFIED SLIP RDABT OFF ON OFF ON OFF ON OFF ON OFF 1:00 PM 954 14 62 48 103 133 70 73 117 155 122 57 1:15 995 18 62 33 103 153 85 84 145 151 82 79 1:30 1009 15 68 38 93 156 103 1D5 119 116 133 63 1:45 970 14 69 44 98 157 Be 67 139 120 106 68 HR TOTAL 3928. 61 261 163 397 599 .346 329 520 542 443 267 2:00 PM 928 5 47 49 89 159 71 72 154 111 103 68 2:15 819 15 60 40 72 129 65 42 110 116 104 66 2:30 945 8 59 47 102 134 68 68 149 140 92 78 2:45 959 18 64 40 66 149 89 86 152 113 94 68 HR TOTAL 3651 46 230 176 349 571 293 268 565 480 393 280 DAY TOTAL 7579 107 491 339 746 1170 639 597 1085 1022 836 547 PERCENT of TOTAL 1.4 6.5 4.5 9.8 15.4 8.4 7.9 14.3 13.5 11.0 7.2 m l Q y f-/ A/( V i low M _ O ~ n A P Li D o to N 00 o ~ r d ~ _a a rn CY ' f ~ ~r HCS . Uns-gna'_-zed _-_-ers=_ct_c_^_s Re=use 2.19 =-C C.2 . r'C0 ?ag- _ er FC- M_C. -cCCMZU-=_.. ._ans~ortat=0n Uni vets _zv of F 1.^__ _.7= 512 Weil na~- Galnesv__- , 7L 326_1-2093 P_ (904) 392-0378 Streets: (N-S) Vail Road ;E-W) Access 2 Major Street Direction.... NS Length of Time An- lVzed... 15 (min) Analyst rAp Date cf .Analysis.......... 8/25/98 Other ?nfcrmation......... ?eak Hour Existing Two-way Stop-contra lied ntersection 1 Northbound I Southbound 1 Eastbound I Westbound I L T R I L T R 1 L T R I L T R 1---- ----1---- ----1---- ----1---- No. Lanes 1 0 1 < 0 1 0 > 1 0 0 0 0 1 0 > 0 < 0 Stop/Yield 1 NI NI 1 Volumes 1 695 11 14 530 1 1 1 11 PHF .95 .9SI .95 .95 1 1 .95 .95 Grade 1 0 1 0 1 1 0 MC,s (a) SU/RV 's(>) 1 I I i CVIs (o) I I I I PCE's I 11.10 1 1:.10 1.10 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Adjustment Factors Vehicle Critical. Follow-uo Maneuver Gap (t g) Time (tf) Left Turn Major Road 5.00 2.10 Right Turn Minor Road 5.50 2.60 Through Traffic Minor Road 6.00 3.30 Left Turn Minor Road 6.50 3.40 HC S: Lns~ ~a_lzeo =nt_rse-^_„nS Release _<~02.^100 ag= _ Center For Micrcccmouters _-arscorz__-cn riniv=_rsi-v o_ _!orida Gainesvi_11 le ;~L 326;1-2083 Ph: (904) 392-0378 Streets. (N - S) Ma-n Access (L-W) South Frontage Roar. Major Street LD:rc~C--ion.... Erb' Length of Time Analyzed. 15 (min) Analyst IHAH '.Date of Analysis.......... 8/25/98 - Other Infcrmation.......... eak, Hour Existing Two-wav Stoo-controlled -ntersection Eastbcund I Westbound 1 Northbound 1 Southbound i L T R i L T R 1 L T R 1 L T R 1---- ----1---- ----I---- ----I---- No. Lams 1 0 2 < 0 11 3 0 11 0 1 1 0 0 0 Stop/Yield 1 NI NI I Volumes 1 1205 251 10 1785 I 20 81 PHF I .95 .951 .95 .95 j .95 .951 Grad` I' 0 1 0 1 0 MCIS (o) Su/RV's (0>1 CV's I i PCE's 1 11.10 11.10 1.101 Adjustment Factors Vehicle Critical Follow-un Maneuver Gap (tg) Time (tf) Left Turn Major Road 5.50 2.10 Rig;;-.t Turn Minor Road 5.50 2.60 Through Traffic Minor Road 6.50 3.30 Left Turn Minor Road 7.00 3.40 ARRS Transport Research Ltd - SIIDRA 5.11 i _elsburg Holt & Ullevig 13 Recistered User No. 1234 Time and Date of Analvsrs J9:12 AM, Aug 26,1998 Plaza Hotel * ROUND visting Conditions Intersection No.: SIDRA US Highway Capacity Manual (1994) Version. Roundabout RUN INFORMATION x Basic Parameters: Intersection Tvne: Roundabout Driving on the ~right-hand side of the road SIDRA US Highway Capacity Manual (1994) Version in-out data specified in US units Default Values File No. 11 Peak flow period (for performance) : 30 minutes Unit time (for volumes) :120 minutes (Total Flow Period) Delay definition: Overall delay, Geometric delay included Delay formula: Highway Capacity manual _ Level of Service based on: Delay (HCM) Queue definition: Back of queue, 95th Percentile fail Plaza Hotel * ROUND :xisting Conditions tersection No.: Roundabout 'able S.3 - INTERSECTION PARAMETERS Degree of saturation (highest) = 0.656 Practical Spare Capacity (lowest) = 30 Total vehicle flow (veh/h) = 3134 Total vehicle capacity, all lanes (veh/h) = 9503 Average intersection delav (s) = 4.1 Largest-average movement delay (s) = 6.3 Largest back of queue, 95% (ft) = 162 Performance Index = 148.58 Total fuel (ga/h) = 102.0 Total cost = 1237.29 Intersection Level of Service = A Worst movement Level of Service = A ail Plaza Hotel * ROUND xisting Conditions ntersection No.: Roundabout able S.6 - INTERSECTION PERFORMANCE ;tal Total Aver. Pron. Eff. Perf. Aver. Flow Delay Delay Queued Stop Index Sneed veh/h) (veh-h/h) ("sec) Rate (mph) 3134 3.57 4.1 0.578 0.61 148.58 14.6 33 R 102 316 0.323 5.9 A (r 386 1196 0.323 6.0 A :.,ast: East Approach 22 L 107 363 0.279 4.9 A 21 T 254 908 0.280 4.5 A 23 R 634 966 0.656* 6.3 A 995 2257 0.656 5.7 A 4orth: North Aanroach 42 L 374 1034 0.36: 1.6 A 41 T 91 283 0.322 2.0 A 43 R 216 673 0.321 2.0 A 681 1990 0.362 1.8 A NorthWest: North West Approach 62 L 146 625 0.234 3.6 A 81 T 121 -518 0.234 4.0 A 83 R 72 •308 0.234 4.1 A 339 1451 0.234 3.8 A - ALL VEHICLES: 3134 9503 0.656 4.1 A INTERSECTION: 3134 9503 0.656 4.1 A Level of Service calculations are based on average overall delay (HCM criteria), independent of the current delay definition used. For the criteria, refer to the "Level of Service" topic in the SIDRA Output Guide or the Output section of the on-line help. Maximum v/c ratio, or critical green periods End of SIDRA Output AR_RH Trans=ort Research Ltd - S1U1tA 5.11 • N Felsburg Holt 6 ti llevig 13 Registered User No. 1234 Time and Date of Analysis 9:10 AM, Aug 26,1998 Tail Plaza Hotel BACK tare Conditions _Itersection No. SIDRA US Highway Capacity Manual (1994) Version Roundabout RUN INFORMATION 7-------------------- 3asic Parameters: Intersection. Type: Roundabout Driving on she right-hand side of the road SIDRA US Highway Capacity Manual (1994) Version in-out data specified in US units Default Values File No. 11 =eak flow period (for performance): 30 minutes Unit time (for volumes):120 minutes (Total Flow Period) Delay definition: Overall delay, Geometric delav included Delay formula: Highway Capacity Manual Level of Service based on: Delay (HCM) Queue definition: Back of queue, 95th Percentile Tail Plaza Hotel * HACK 'uture Conditions "ntersection No.: Roundabout 'able S.3 - INTERSECTION PARAMETERS Degree of saturation (highest) = 1.181 Practical Snare Capacity (lowest) _ -28 Total vehicle flow (veh/h) = 4391 Total vehicle capacity, all lanes (veh/h) = 7313 Average intersection delay (s) = 45.1 Largest average movement delay (s) = 183.1 Largest back of queue, 95% (ft) = 2630 Performance Index = 366.41 Total fuel (ga/h) = 177.7 Total cost = 2267.37 Intersection. Level of Service = D Worst movement Level of Service = F ail Plaza Hotel * SACK uzure Conditions ntersection No.: Roundabout able S.6 - INTERSECTION PERFORMANCE tal Total Aver. Prop. Eff. Per£. Aver. -ow Delay Delay Queued Stop Index Speed veh/h) (veh-h/h)(sec) Rate (mph) ~1391 55.04 55.04 45.1 0.764 3.02 366.41 11.5 33 R 143 172 0.831 29.0 C 541 6650 0.833 30.1 C Last: East A==roach 22 L 150 307 0.489 9.4 B 21 T 356 729 0.488 9.0 B 23 R 888 752 1.181* 183.1 1394 1788 1.181 119.9 F North: North A_=:)roac:, 42 L 524 916 0.572 3.3 A + 41 T 128 251 0.510 3.6 A 43 R 303 594 0.510 3.6 A 955 1761 0.572 3.4 A Nor+,West. North West A_auroach 82 L 204 443 0.460 8.0 B 81 T 169 367 0.460 8.9 3 83 R 101 .219 0.461 9.3 B 474 1029 0.461 8.6 B ALL VEHICLES: 4391 7313 1.181 45.1 D 7---------------------------------------- .INTERSECTION: 4391 7313 1.181 45.1 D Level of Service calculations are based on average overall delay (HCM criteria), independent of the current delay definition used. For the criteria, refer to the "Level of Service" topic in the SIDRA Output Guide or the Output section of the on-line help. * Maximum v/c ratio, or critical green periods End of SIDRA Output _.~J. U_^_S=_-.anal _ze.- --20.. HCCI P=J _ ~ent-_ _3_ Mi.C_000MnUt-rn _ nS^ _"~~^n „nive_s__v of __..__aa 512 We_1 ..__l Gainesville, K, 32611-2083. P (904) 332-0378 St_eezs: (N-S) Main Access (E-W) South __ontage Road Major Street Directicn.... EW Length of Time Analyzed... 15 (min) An a1v_st LL-H Date or Analysis.......... 8/25/98 Other Informatier_......... Peak Hour Year 2015 Two-way Stop-controlled Intersection' Eastbound I Westbound I Northbound I Southbound I L - R I L T R 1 L T R I L T R i---- ----1---- ----1---- ----1---- Nc. Lanes 1 0 2< 0 1 1 3 0 j 1 0 1 1 0 0 0 stop/Yield I NI NI I Volumes 1 1790 1001 44 2570 1 83 351 PHF 1 .95 .951 .95 .95 1 .95 .951 Grade 1 0 1 0 1 0 1 MC'S (a) 1 1 1 SU/RV ' s ( 5~) I 1 1 1 cv's I I PCE's j i1.lo 11.10 1.101 Adjustment Factors Vehicle Critical Fcilow-uo Maneuver Gap (tg) Time (tf) Left Turn Major Road 5.50 2_.10 Right Turn Minor Road 5.50 2.60 Through Traffic Minor Road .6.50 3.30 Left Turn Minor Road 7.00 3.40 U-signal-zed -T-tersec ices Rel=-ase 2.1a Cenr-e For Microcomoulters In --ansz;orta=_on er_-tV Of _ lCrida 512 We-- Gainesville, -L 3261_-2083 Ph: (904) 392-0378 Streets: (N-S) Main Access ( -w) Soutr Frcntage Road Major Street Direction.... Ew Length of Time Analyzed... 15 (min) Analyst r~T Date of Analysis.......... 8/25/98 Other In=ormation......... Peak Hoar Year 2015 Two-wav Stop-controlled !nterseczion I Easthou'nd 1 westbound 1 Northbound I Southbound 1 L T R 1 L T R 1 L T R I L T R 1---- ----1---- ----j---- ----1---- No. Lanes 10 2 1 1 1 0 0 1 1 0 1 1 0 0 0 Stop/Yield I NI NI 1 Volumes 1 1790 1001 44 1 83 351 PHF 1 .95 .951 .95 1 .95 .951 Grade 1 0 1 0 0 1 MC'S (o) I I I I SU/RV's (,)I -V'S (o) 1 I I PCE's 1 11.10 11.10 1.101 Adjustment Factcrs vehicle Critical Follow-uo Maneuver Gap (tg) Time (tf) Left Turn Major Road 5.50 2.10 Right Turn Minor Road 5.50 2.60 Through Traffic Minor Road 6.50 3.30 Left Turn Miricr Road 7.00 3.40 ??CS: lir_s a .c_; Fed __.terse___cns Release 2.lg _"_CC.HC0 P= = 2 'ter?SC =:!t_-__._-i,_,n Stec _ . PT from Minor S--_e: N3 Sg Conflicting Flows: (vph) 994 Po-antial Capacity: (pcni) 434 Movemen- Capacity: (ncch) 434 Prod. cf Queue-Free State. 0.91 Step L from major Street W3 EB Ccnflicting Flows: (vph) 1989 Pctential Capacity. (pcph) 147 Movement Capacity: (pcph) 147 Prob. of Queue-Free State. 0.65 Step 4: LT -from Minor Street NB SB Conflicting Flows: (vph) 4688 Potential Capacity: (pcph) 1 Major LT, Minor Th Imnedance Factor: 0.65 Adjusted Impedance Factor: 0.65. Capacity Adjustment Factor due to Impeding Movements 0.65 Movement Capacity: (pcph) 1 Intersection Performance Summary Avg. 95!~ Flow Move Shared Tocal Queue Approach Rate Cap Cap Delay Length LOS Delav Movement (pcph) (pcph) (pcph)(sec/veh) (veh) (sec/veh) NB L 96 1 * 11.9 F * NB R 41 434 9.2 0.2 3 WB L 51 147 37.0 1.3 E 0.6 Intersecticn Delay = 893.3 sec%veh * The calculated value was greater than 999.9. -CJ: Lrs'_Cial_ze'J __^_i.e=se -vns :..I _ se 2.1a a:l -Cr cC- 2 Wcr1cSI-eeL _ . TWSC Steo I': from Min cr S e_t NB S? Con _lic:4ng lows. (`soh) 902 ?otential Capacity: !ocph) X83 Movement Cap_ci'-y: (acph) 483 Pron. of Queue-=re Sate: 0.80 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - intersection Performance Summary Ava 95 low Move Share Total Queue Aoaroach Rate Cap Cap Delay Length LOS Delav Movement (pcph) (pcph) (pcph)(sec/veh) (veh) (sec/veh) 9.3 SB R 96 483 9-3 0.3 B Intersection Delay 0.3 sec/veh 33 R 148 168 0.881 35.6 D 545 620 0.881 36.8 D :ast. East Approach 22 L 153 306 0.500 9.5 B, 21 T 366 731 0.501 9.1 3 23 R 908 753 1.206* 205.4 _ 1427 1790 1.206 134.1 F 4orth : North Approach 42 L 539 906 0.595 3.6 A 41 T 128 246 0.520 3.7 A 43 R 304 584 0.521 3.7 A 971 1736 0.595 3.6 A torthWest: North West AD_vroach 82 L 204 422 0.483 8.6 B 81 T 174 360 0.483 9.5 B 83 R 104 .215 0.484 9.9 B 482 997 0.484 9.2 B ALL VEHICLES: 4463 7189 1.206 50.9 D INTERSECTION: 4463 7189 1.206 50.9 D Level of Service calculations are based on average overall delay (HCM criteria), independent of the current delav definition used. For the criteria, refer to the "Level of Service" topic in the SIDRA Output Guide or the Output section of the on-line help. Maximum v/c ratio, or critical green periods End of SIDRA Output 11:.:1 41iV a-itj U 1,1 L• . 1 : U J/ J . November 16, 1999 Firm: 1070 Mr. T,m Losa Page 2 Corn , 2- The safety and/or risks associated with the hvtei exit located eight feat south of the Va/l Gereway acres on Va!! Road. in situations where two access driveways are closely spaced, h is imperative from a safety standpoint that good sight distance is available at both accesses. Safety at such inta.......tioni can also be improved by minimizing the number of conflicting turns. This can be done by restricting fngmss and/or egress turning movements. In the ease of the proposed Hotel, it is i recommended that the access be limited to outbwnd movements ordy (i.e. an silt only).. As noted in our September 27, 1999 letter. prohibiting inbound left turtle at this access wilt eliminate overlapping left tum conflicts along Vaii Road_ I Therefore, while this spa6ng is not an ideal condition, the provision of good sight distance, the restriction of movements (outbound only), the forecasted low volume Of exiting traffic, and the relatively tow speed enviranment should allow for an acceptable condition. Cw wmnr 3: The safety and/or risks assoc a red with the hors/ loading and delivery entry only a=afs as indicated in Option A and h's proximity to the foundaborrr on the South Frontage Road. The benefits and drawbacks of the proposed design of the frontage road access have been identified as foilo • The pro po veway is designed such that delivery, trucks (including semi-trailer trucks) can c into the unloading/dock area of the site without impacting a: fic on the frontegf ~road_ • The prope 'entry lane provides a refuge area for decelerating (right-turning) vehicles. thereby Ong the likelihood of rear-end collisions from traffic exiting the roundabout. Also, a ve c!a or buck can stop within this refuge area (while a defivery vehicle is maneuvering within the sites and traffic along the F..,-4age Read will !WlI not be impacted- Wrong-way movements cauid be made up the inbound access lane. However, this can be mitigated by posting "Do Not Enter' and/or 'Wrong Way" signs. • As noted bit tt}a Town's Engineer; entering vehicles rauid rear-end a truck making backing mweuyem an-sits. However, this can be mitigated by posted 'field" signs a, the base of the entry lane. This will alert an incoming driver of potential conflict. i Z E H R E N Date Re AND ASSOCIATES, INC. NOVp1999 Thursday, November 04, 1999 Mr. Lawrence Lang Transportation Engineer 11 Felsburg, Holt and Ullevig Greenwood Corporate Plaza 7951 E. Maplewood Avenue, Suite 200 Englewood, Colorado 80111 Re: Vail Plaza Hotel Mr. Lang: I had recently reviewed your report dated September 27, 1999 with the town engineer. In reviewing the report and the associated access points, the engineer would like us to address a few additional items. Specifically, the town engineer would like us to address: 1. The possibility of traffic backing up to the roundabout from the south entry on Vail Road without a dedicated left turn lane. 2. The safety and/or risks associated with the hotel exit located eight feet, (eighteen feet from the centerline of the gateway drive), south of the Vail Gateway access on Vail Road. 3. The safety and/or risks associated with the hotel loading and delivery entry only access as indicated in Option A and it's proximity to the roundabout on the South Frontage Road. It is our intention that 55' semi-trailers, and 45' passenger coaches use the drive (entry) lane for backing prior to departing through the east exit. Our feeling is that passenger coaches only frequent the hotel during the "off season" or low traffic periods due to the fact that the hotel operates as a fractional fee condominium half the year and does not have the remaining occupancy to be able to cater to large groups. Additionally, other than the initial equipment and furnishings move-in period, we foresee no semi- trailer traffic although it has been determined that we need to provide for such vehicles. It is our objective to have all other vehicles including 35' straight-body trucks and 50' articulated (beer delivery) be able to turn right out of the structure with minimal maneuvers. It is the town engineer's concern that vehicle entering the drive will rear-end vehicles using the drive lane for a backing movement. 4. The safety and/or risks associated with the hotel loading and delivery exit only access as indicated in Option A and it's proximity to the roundabout on the South Frontage Road. Specifically, the town engineer would like some comment on the feasibility and safety of both autos and the larger service type vehicles turning left on the frontage road. We have preliminarily indicated medians for protection of the center turning lane in this option. Additionally, the town engineer had asked us to explore additional options for a combination in/out. 90- degree access. Enclosed is Option B exploring that option. Please just generally discuss any positive or negative impacts associated with this scheme including safety concerns associated with its proximity to the roundabout. ARCHITECTURE -PLANNING •INTERIORS- LANDSCAPE ARCHITECTURE P.O. Box 1976 • Avon, Colorado 81620 • (970) 949-02517 • FAX (970) 949-1080 Vail Plaza Hotel Zehren and Associates, Inc. 961070.00 11/04/99 The design intent of both options is to schematically meet the development standards and turning radii of the types and numbers of vehicles dictated by the town engineer and planning staff. It is our intention that we have the approved design fully engineered for confirmation of the ideas presented prior to permitting of the project by the town or CDOT. Please do not hesitate to contact me or the town engineer, Greg Hall, with any questions or concerns. We would hope to have confirmation of these issues by Friday, November 12, 1999 if it is at all possible. Sincerely, Tim Losa Project Manager Zehren and Associates, Inc. Cc: George Ruther, Senior Planner, Town of Vail Greg Hall, Town Engineer, Town of Vail Enclosures 2 ann - ,U \ ,ate Loading and Delivery - Option A I I1 I O i \ ~ \ / ! / / 19'-6" Sport Utility Vehicle EM- I ~i - xovcmber 4, 1999 i - sbby 71 mdA,awiems, tm I F-L- - - i . I I I I O I I _ i 1 a ~ VaimmHotd I Loading and Delivery - Option A _ - - - - _ - O' Coach (."n. scaly 1^~o a^ Lobby Novambe 4.1999 , Ta,m and Aaanela M lay. t i 1 o i 1 I , by Ewa ~ \ of _ x . 'Vail d~6 - ( \ s 19 - 6 SPort ntat Entry vChi.lo 27' t_ =e r No ~ j y. p ~ 7 --a_ vt C ' 1 Attachment R I ly WN OF VAIL )epartment of Community Development 5 South Frontage Road ail, Colorado 81657 70-479-2138 AX 970-479-2452 Q MEMORANDUM D D To: Town of Vail Design Review Board From: Community Development Department Date: December 1, 1999 Re: Vail Plaza Hotel - Preliminary Recommendation to the Vail Town Council In antic ipation of appearing before the Vail Town Council for first reading of an amending ordinance to allow for the redevelopment of Phase IV of the Vail Village Inn Special Development District, the applicant has requested a preliminary recommendation from the Design Review Board. Pursuant to the Town Code, in part, "no person shall building construction or demolition within the corporate limits of the Town unless design approval has been granted in accordance with Title 12, Chapter 11 of the Town Code." Should the Design Review Board choose to make a preliminary recommendation of approval to the Vail Town Council on the redevelopment proposal for the Vail Plaza Hotel, staff would suggest that the following finding and conditions be made part of the recommendation: "Upon the preliminary review and consideration of the redevelopment proposal for the Vail Plaza Hotel, the Board finds that the Vail Plaza Hotel will be compatible with existing structures, the hotel's surroundings and with Vail's environment. The Board further finds that the proposal is in compliance with the applicable provisions of the Design Guidelines prescribed in Title 12, Chapter 11 of the Town Code and the Vail Village Master Plan & Urban Design Considerations. Therefore, the Board recommends approval of the redevelopment proposal for the Vail Plaza Hotel. The Board's recommendation of approval carries with it the following conditions: 1. That the applicant submits a final landscape plan, final off-site improvements plan, and outdoor lighting plan in accordance with the provisions prescribed in the Zoning Regulations for review and approval of the Design Review Board. 2. That the applicant submits a final exterior building materials list and color rendering for review and approval of the Design Review Board. 3. That the applicant subinits a cw- p,chensive sign program proposal for the Vail Plaza Hotel. 4. That the applicant submits a roof-top mechanical plan prior to the issuance of a building permit. All roof- top mechanical equipment shall be enclosed and screened from public view. RECYCLEDPAPER AttachYnent L Memorandum To: George Rusher, Senior Special Projects Planner From: Greg Hall, Director of Public Works and Transportation Date: December 9, 1999 Subject: Vail Plaza Hotel - Review of the November 23, 1999 Plans I have completed my review of the Vail Plaza Hotel and have the following comments and concerns. Some of these are truly comments, which should be corrected as the project progresses through the development process, and others are concerns or conditions, which shall be taken care of at the appropriate times in the process. Required Plan Corrections ? The scale stated on the site illustrative plan is incorrect, please label correctly. ? Sheet-Level Minus Two, °Lhe elevation of the ramp from above proceeding to the 6 % grade at the lowest level is not 145' as indicated. ? Provide the slope of the parking area in the lowest valet area and the location where the grades change from 128' to 130'. ? Please show all access points and doorways to elevators and hallways. Specifically, access to the elevators in the Level Minus Two, this may cause valet spaces to be eliminated. Access to the small elevator lobby from the loading berth, and access from the loading berth to the freight elevators. The exact location of the garage door into the Phase III parking structure. Show the staging area in front of the freight elevator and how this may impact access to Phase III and the safety of those using the elevator. Show the location of the trash pickup. ? The eastside curb alignment of Vail Road is shown per the survey. However, there appears to be one shot out of line, this causes a jog right at the hotel entry, which doesn't exist. The curb moves one foot at this location. ? The widths of Vail Road, the South Frontage Road and East Meadow Drive along with the exact locations of the curbs of the roundabout and median islands and opposite side of the street will need to be shown accurately prior to first reading before the Town Council. Issues for Discussion There has been significant discussion with regards to whether a left-turn lane is required on Vail Road. The hotel location as it is presently designed would not have to move if the desire for a left-tum is there. A pedestrian easement would be required to push the walk east to make room for the additional 12' lane. Virtually all of the landscaping on the east side of the road would be lost. A space of 3' to 11' wide as you go north would exist on the south building and the space would be 8' to 15' along the north building. The need for a left-turn lane was specifically reviewed and evaluated by the traffic consulting firm of Felsburg, Holt & Ullevig. In the Traffic Report prepared by the consulting engineer. the engineer has stated that based upon traffic projections, vehicles "backing up" into the roundabout traffic would not oc cur. A review of the roundabout design with regards to Vail Road traffic determined that at current volumes, there is a flow of 321 vehicles in the ANI peak hour with a capacity to take 1501 vehicles and a maximum queue of 1 vehicle, in the PM peak flow was 484 vehicles with a capacity to take 1423 vehicles and a maximum queue of 2 vehicles. The roundabout design allows for a 50% increase in peak flows with the AM having a peak hour flow of 481 vehicles with capacity of 1172 vehicles with a maximum queue of 2 vehicles. The PM peals flow would be 735 vehicles with a capacity of 1055 vehicles and a maximum queue of 7 vehicles. This queue does not impact the entry into this site. The Vail Plaza Hotel Traffic Report states the current northbound traffic volume of Vail Road is 695 vehicles. The added trips to Vail Road will be approximately 57 trips in and 40 trips out, during the peak PM period- They also analyzed that the trips were turning in against 900 vehicles verses the 735 trips. As estimated in the future roundabout calculations. The second issue is that the loading bay requirements for the site were to accommodate the turning ' maneuvers of a 30' single axle truck, a 45' over the road coach and a 50-foot semi tractor trailer on-site, and to additionally to allow a 65' semi tractor trailer to maneuver without impeding the flow of traffic on the South Frontage Road. The applicant has provided an access and maneuverability plan, which illustrates that the maneuvering of the vehicles takes place partially off-site, in the right-of-way. However, no backing motions occur across any sidewalks and the traffic flow on the South Frontage Road is not impeded. Extending the proposed South Frontage Road median through this access point could solve the question of the left turn out for the frontage road access. It would be desirable to at least provide a left turn pocket east bound somewhere in the frontage road to allow U-tums of passenger cars at a point that is determined appropriate. This is most likely at Village Center Chute. The landscape median would need to be extended the entire length to ensure this takes place where determined. This entire access plan on the frontage road will require a Colorado Department of Transportation revised access permit. The transportation engineers at CDOT have the authority to decide how the access functions. Required Improvements and Conditions ? The required improvements for this development are a 6' heated paver walkway from the east property line of the SDD to the Gateway Building. In addition any revisions to the curb will require new curb and gutter and modifications or additions to the storm sewer .system. The extension of Village-style street lights is also required. Any necessary modifications to utilities, landscaping, irrigation systems and required retaining wails shall be the responsibility of the developer. The walkway will be delineated in pavers across the driveways behind the cross pans. ? Frontage Road landscape medians to include curb and gutter, concrete unit paver aprons, any masonry rock walls, plant material, bedding mix to TOV specifications, and irrigation system and water connections and sleeves. ? Improvements to Vail Road include a heated 8' paver walkway from the Gateway Building property to East Meadow Drive. All additional improvements to allow for this to take place as similarly as stated above for the 'frontage road are also the responsibility of the developer. ? In addition, adding curb, gutter and a 5' concrete walk from the east property line of the SSD to and around the curb return of Village Center Chute on the South Frontage Road. Any modifications to the drainage system to accomplish this work are considered the requirement of the curb. Work such as retaining walls and utility modifications are the responsibility of the Town of Vail. ? Details of the improvements from Vail Road to the west edge of the Phase'l building (Base Mountain Sports) along with the improvements of the bus stop along East Meadow Drive are as follows a heated paver walkway attached to the street and bus stop along with all modifications to drainage, utilities, retaining walls, drainage system' rs, irrigation; landscape modifications street lighting and any adjacent property improvements impacted. ? The orange street lights existing along the entire length of East Meadow Drive shall be changed to the Village-style street light fixture. This installation shall be completed by the developer. A final grading and drainage plan be prepared and all drainage systems carrying runoff from public right or ways require drainage easements. The final grading plan will have all grades to the tenth of a foot . ? A anal landscape plan showing sight distances, snow storage areas, and ail existing vegetation impacted. ? The entire ouilding will require aguttering system , heat tape and piping to the storm sewer. ? That snow shedding is addressed for the entire building. ? The pedestrian walks along Vail Road and the other pedestrian mews are established as public pedestrian easements. ? Complete civil-engineered.plans are reviewed and approved by the Town Engineer prior to submitting plans for the building permit. ? All one-wav cross over lanes shall be 18' in width and all two-way cross over lanes shall be 24' in width. This affects approximately four compact and seven valet spaces. ? The two-way drive aisle at the porte-cochere is only 20' in width between the columns. The valet spaces drawn are only 16' in length. If full-size valet spaces are established as required, the drive lane width is further reduced down to 17'. To resolve the conflict the parking spaces need to be removed. ? The slopes of the heated and enclosed drive aisle ramps are allowed to be a maximum grade of 169%. An engineered-stamped design of the drive aisle is required prior to final DRB approval. ? The three Phase V parking spaces south of the hotel are not practical. To enter the first to requires the driver to use the hotel porte-cochere as a roundabout. The one angled parking space, when drawn to the proper dimensions (9'x 19') reduces the drive aisle to the structure by 1'. This conflict could be resolved by moving the parking space closer to the Phase V building. However, the proposed 4 foot wide walk in this mew is then reduced to three feet in width when adjusted. The reduced width is too narrow next to the building. The parking space design must be revised. ? The curb returns into and out of the site will need to be revised to allow proper turning and maneuvering. ? The south return onto the site shall have a 15'radius. ? The north return out of the site shall have an 8' radius. ? The South Frontage Road exit shall be widened to accommodate the 65' semi tractor trailer. This requires an adjustment to both sides of the drive aisle and to the landscape island. ? The brick paver sidewalk along Vail Road shall be 8' in width. F E B 1 7 2000 NSA Investments, Inc. IN 113Y 497 East Preserve Court Greenwood Village, CO 80121 303-770-0779 Fax: 303-770-8918 February 12, 2000 By Certified Mail--Return Receipt Requested Planning and Environmental Commission--Please Distribute to All Members Town of Vail 75 South Frontage Road Vail, CO 81657 Re: 706 Forest Road, Vail, CO Lot 9, Block 1, Vail Village 6th Filing 706 Forest Road is a property zoned primary-secondary. We are the owners of the primary unit at this address. In today's mail, we received notice from the Town of Vail that the owner of the secondary unit is going before this Commission on February 28, 2000, seeking a variance in the Town of Vail Code. We understand that the Commission does not want to get in the middle of disputes between adjoining landowners. However, we need to make the Couuiiission aware of the fact that the applicant may not have the legal right to proceed with his application for several reasons. We are not merely the adjoining landowners but may in fact be the joint landowners to the property affected by the application. Since the applicant has failed to provide us with his proposed plans, we have to rely upon the description in the Town's notice that indicates the affected property may be, owned jointly with us. When the property was developed, the owners of each unit unit received sole title to the portion of the property their unit encuinpassed, with the remaining exterior property being conveyed jointly to both unit owners. To the extent the applicant is attempting to extend the secondary unit into the existing -land outside the unit walls, we may in fact be co-owners of the property affected by the application and, as such, do not agree to or otherwise support such application. Further, the Townhouse Declaration which encumbers this property requires the consent of the adjoining owner before any exterior modifications can be made to the property. The applicant has failed to comply with this requirement. The applicant has failed to provide us with the. relevant, information, including architectural plans, for us to review, comment on or approve. Having failed to comply with this fundamental requirement that governs any improvement of the property, the applicant is premature in submitting this matter to the Commission at this time. We respectfully request that the Cwmi~ission deny this application and otherwise table this matter until the applicant has complied with all of the legal requirements to proceed with any exterior work on this property as well as the applicant being able to establish that he has exclusive title to the property on which this work is proposed to be done. Due to prior out-of-town commitments, we will not be able to attend this hearing to voice these matters in person but request that the issues raised in this letter be heard and relied upon in denying the application. Respectfully submitted, NSA Investments, Inc. - P& dz~?Cj L By: Nancy S. Adam, President From: Robert Levine 1-970-476-4146 To: Community Development Date: 02/17/2000 Time: 10:38:38 AM Page 2 of 2 i ANTLERS AT VAIL 680 W. Lionshead Place Vail, CO 81657 970-476-2471 970-476-4146 fax www.antlersvail.com February 17, 2000 Members of the PEC, I understand that you are considering a change in the parking requirements for the Town of Vail. As you may remember, the approval last year for our upcoming redevelopment included a parking variance for about five spots. We made the claim last year, and still maintain, that our actual need for parking is FAR less than the Town's requirements. To that end, and in the interest of making an informed decision, I'd like to ask you to swing by the Antlers once or twice during the next few weeks and take a quick look at our parking lot. This morning when I pulled in, there were about twenty-five empty spots, and our occupancy last night was 83%. That's a typical situation. As you would expect at this time of year, we are between 90 and 100 percent occupied for all of the next two weeks. If you come during the day, you'll see a dozen or so cars belonging to employees (but guests will be coming and going). During the evening, you'll see only guests (and undoubtedly some "crashers"). I know this isn't scientific, but I don't know how else to impress on youathe fact that we're being asked to provide much more parking than we, need. Incidentally, we currently have 70 condominiums and 70 parking spots (regardless of what the records show you can count 'em). As you will see, that's more than enough parking. With our new 24 condominiums and 7 EHU's we are required to provide 140 some parking spaces! Ouch. I beg you to come by to see for yourself, and then please oh please apply the "common sense" test to this issue. Thanks, Rob Levine General Manager ORDINANCE NO.4 SERIES OF 2000 AN ORDINANCE REPEALING ORDINANCE NO. 1, SERIES OF 2000 AND TO ENACT ORDINANCE NO. 4, SERIES OF 2000, ADOPTING A REVISED APPROVED DEVELOPMENT PLAN FOR SPECIAL DEVELOPMENT DISTRICT NO. 6, VAIL VILLAGE INN, PHASE IV, TO ALLOW FOR THE CONSTRUCTION OF THE VAIL PLAZA HOTEL; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, In 1976, the Vail Town Council adopted Ordinance No. 7, Series of 1976, establishing Special Development District No. 6, Vail Village Inn; and WHEREAS, Section 12-9A-10 of the Zoning Regulations permits major amendments to previously Approved Development Plans for Special Development Districts; and WHEREAS, Waldir Prado, dba Daymer Corporation, as owner of the Phase IV property, has submitted an application for a revised major amendment to Special Development District No. 6, Vail Village Inn, Phase IV; and WHEREAS, the purpose of this ordinance is to repeal Ordinance No. 1, Series of 2000 and to enact Ordinance No. 4, Series of 2000, to adopt a revised Approved Development Plan for the Vail Village Inn Special Development District, Phase IV to allow for the construction of the Vail Plaza Hotel; and WHEREAS, the revised major amendment to the Special Development District, including the provision of deed-restricted housing for 38 employees and the resulting 2 feet of additional building height, is in the best interest of the town as it meets the Town's development objectives as identified in the Town of Vail Comprehensive Plan; and WHEREAS, in accordance with the provisions outlined in the Zoning Regulations, the Planning & Environmental Commission held a public hearing on the major amendment application; and WHEREAS, the Planning & Environmental Commission has reviewed the prescribed criteria for a major amendment and has submitted its recommendation of approval and findings to the Vail Town Council; and WHEREAS, all public notices as required by the Town of Vail Municipal Code have been sent to the appropriate parties; and WHEREAS, the Vail Town Council considers it in the best interest of the public health, safety, and welfare to adopt the revised Approved Development Plan for Special Development District No. 6, Vail Village Inn, Phase IV, Vail Plaza Hotel; and 1 Ordinance No. 4. Series of 2000 i 6 Whereas, the approval of the major amendment to Special Development District No. 6, Vail Village Inn, Phase IV, Vail Plaza Hotel and the development standards in regard thereto shall not establish precedence or entitlements elsewhere within the Town of Vail. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Puroose of the Ordinance The purpose of Ordinance No. 4, Series of 2000, is to adopt a revised Approved Development Plan for Special Development District No. 6, Vail Village Inn, Phase IV, Vail Plaza Hotel. The Approved Development Plans for Phases I, III & V remain approved and unchanged for the development of Special Development District No. 6 within the Town of Vail, unless they have otherwise expired. Only the Approved Development Plan for Phase IV, the Vail Plaza Hotel is hereby amended and adopted. Section 2. Amendment Procedures Fulfilled. Plannina Commission Reoort The approval procedures described in Section 12-9A of the Vail Municipal Code have been fulfilled, and the Vail Town Council has received the recommendation of the Planning & Environmental Commission for a major amendment to the Approved Development Plan for Special Development District No. 6, Vail Village Inn, Phase IV, Vail Plaza Hotel. Requests for amendments to the Approved Development Plan shall follow the procedures outlined in Section 12-9A of the Vail Municipal Code. Section 3. Special Development District. No. 6 The Special Development District and the major amendment to the Approved Development Plan for Phase IV are established to assure comprehensive development and use of the area in a manner that would be harmonious with the general character of the Town, provide adequate open space and recreation amenities, and promote the goals, objectives and policies of the Town of Vail Comprehensive Plan. Special Development District No. 6 is regarded as being complementary to the Town of Vail by the Vail Town Council and the Planning & Environmental Commission, and has been established since there are significant aspects of the Special Development District that cannot be satisfied through the imposition of the standard Public Accommodation zone district requirements. Section 4. Develooment Standards - Special Development District No. 6, Vail Village Inn, Phase IV, Vail Plaza Hotel 2 Ordinance No. 4, Series of 2000 L Development Plan-- The Approved Development Plan for Special Development District No. 6, Vail Village Inn, Phase IV, . Vail Plaza Hotel shall include the following plans and materials prepared by Zehren and Associates, Inc., dated April 4, 2000 and stamped approved by the Town of Vail, dated April 18, 2000: (as may be further revised by the Town of Vail Design Review Board) A. Site Illustrative Plan B. Site Vignettes Key Plan (noted "for illustration purposes only') C. Site Vignettes D. Site Plan (revised) E. Level Minus Two F. Level Minus One G. Level Zero H. Level One 1. Level One & 1 /2 J. Level Two K. Level Three L. Level Four M. Level Five N. Level Six 0. Roof Plan P. Roof Plan (Mechanical Equipment) Q. Street Sections (Vail Road Elevation/North Frontage Road Elevation) R. Plaza Sections (South Plaza Elevation/East Plaza Elevation) S. Building A Elevations T. Building A Sections U.' Building B Elevations V. Building B Sections W. Building Height Plan 1 (Absolute Heights/Interpolated Contours) X. Building Height Plan 2 (Maximum Height Above Grade/Interpolated Contours) 3 Ordinance No. 4, Series of 2000 Y. Pool Study (Pool Sections) Z. Vail Road Setback Study AA. Loading and Delivery plan BB. Street Entry Studies (Vail Road/South Frontage Road) CC. Sun Study DD. Landscape Improvements Plan EE. Off-site Improvements Plan Permitted Uses— The permitted uses in Phase IV of Special Development District No. 6 shall be as set forth in section 12-7 of the Vail Town Code. Conditional Uses— Conditional uses for Phase IV shall be set forth in Section 12-7A-3 of the Town of Vail Zoning Regulations. All conditional uses shall be reviewed per the procedures as outlined in Chapter 12- 16 of the Town of Vail Zoning Regulations. Density-- Units per Acre - Dwelling Units, Accommodation Units, & Fractional Fee Club Units The number of units permitted in Phase IV shall not exceed the following: Dwelling Units -1 Accommodation Units - 99 Fractional Fee Club Units - 50 Type III Employee Housing Units - 18 Density-- F/oorArea The gross residential floor area (GRFA), common area and commercial square footage permitted for Phase IV shall be as set forth in the Approved Development Plans referenced in Sectlon 4 of this ordinance. Setbacks-- Required setbacks for Phase IV shall be as set forth in the Approved Development Plans referenced in Section 4 of this ordinance. The front setback along Vail Road shall be a minimum of 16'. Height-- The maximum building height for Phase IV shall be as set forth in the Approved Development Plans referenced in Section 4 of this ordinance. For the purposes of SDD No. 6, Phase IV, 4 Ordinance No. 4, Series of 2000 calculations of height, height shall mean the distance measured vertically from the existing grade or finished grade (whichever is more restrictive), at any given point to the top of a flat roof, or mansard roof, or to the highest ridge line of sloping roof unless otherwise specified in Approved Development Plans. Site Coverage-- The maximum allowable site coverage for Phase IV shall be as set forth in the Approved Development Plans referenced in Section 4 of this ordinance. Landscaping-- The minimum landscape area requirement for Phase IV shall be as set forth in the Approved Development Plans referenced in Section 4 of this ordinance. Parking and Loading-- The required number of off-street parking spaces and loading/delivery berths for Phase IV shall be provided as set forth in the Approved Development Plans referenced in Section 4 of this ordinance. In no instance shall Vail Road or the South Frontage Road be used for loading/delivery or guest drop-off/pick-up without the prior written approval of the Town of Vail. The required parking spaces shall not be individually sold, transferred, leased, conveyed, rented or restricted to any person other than a tenant, occupant or user of the building for which the space, spaces or area are required to be provided by the Zoning Regulations or ordinances of the Town. The foregoing language shall not prohibit the temporary use of the parking spaces for events or uses outside of the building, subject to the approval of the Town of Vail. Section 5. ADproval Aareements for Soecial Development District No. 6. Phase IV. Vail . Plaza Hotel 1. That the Developer submits detailed civil engineering drawings of the required off-site improvements (street lights, drainage, curb and gutter, sidewalks, grading, road improvements, etc.) as identified on the off-site improvements plan to the Town of Vail Public Works Department for review and approval, prior to application for a building permit. 2. That the Developer submits a detailed final landscape plan and final architectural elevations for review and approval of the Town of Vail Design Review Board, prior to application for a building permit. 3. The SDD approval time requirements and limitations of Section 12-9A-12 shall apply to Ordinance No. 4, Series of 2000. In addition, the phasing of the construction of the hotel 5 Ordinance No. 4, Series of 2000 shall not be permitted. 4. That the Developer submits the following plans to the Department of Community Development, for review and approval, as a part of the building permit application for the hotel: a. An Erosion Control and Sedimentation Plan; b. A Construction Staging and Phasing Plan; C. A Stormwater Management Plan; d. A Site Dewatering Plan; and e. A Traffic Control Plan. 5. That the Developer receives a conditional use permit to allow for the construction of 18, Type III Employee Housing Units in Phase IV of the District, in accordance with Chapter 12- 16, prior to the issuance of a building permit. 6. That the Developer submits a complete set of plans to the Colorado Department of Transportation for review and approval of a revised access permit, prior to application for a building permit. 7. That the Developer meets with the Town staff to prepare a memorandum of understanding outlining the responsibilities and requirements of the required off-site improvements, prior to second reading of an ordinance approving the major amendment. 8. That the Developer submits a complete set of plans responding to the design concerns expressed by Greg Hall, Director of Public Works & Transportation, in his memorandum to George Ruther, dated 12/13/99. The drawings shall be submitted, reviewed and approved by the Town Engineer, prior to final Design Review Board approval. .9. That the developer records a public pedestrian easement between the hotel and the Phase III Condominiums and between the Phase V Building property lines. The easement shall be prepared by the developer and submitted for review and approval of the Town Attorney. The easement shall be recorded with the Eagle County Clerk & Recorder's Office prior to the issuance of a Temporary Certificate of Occupancy. 10. That the Developer record a deed-restriction, which the Town is a party to, on the Phase IV property prohibiting the public use of the spa facility in the hotel. Said restriction may be revoked if the Developer is able to demonstrate to the satisfaction of the Town that adequate provisions for vehicle parking have been made to accommodate the public use of 6 Ordinance No. 4, Series of 2000 the spa. The restriction shall be recorded prior to the issuance of a building permit. 11. That the Developer submits a final exterior building materials list, a typical wall-section and . complete color rendering for review and approval of the Design Review Board, prior to making an application for a building permit. 12. That the Developer submits a comprehensive sign program proposal for the Vail Plaza Hotel for review, and approval of the Design Review Board, prior to the issuance of a Temporary Certificate of Occupancy. 13. That the Developer submits a roof-top mechanical equipment plan for review and approval of the Design Review Board prior to the issuance of a building permit. All roof-top mechanical equipment shall be incorporated into the overall design of the hotel and enclosed and screened from public view. 14. That the Developer posts a bond with the Town of Vail to provide financial security for the 125% of the total cost of the required off-site public improvements. The bond shall be in place with the Town prior to the issuance of a building permit. 15. That the Developer installs bollards or similar safety devices at the intersection of the delivery access driveway and the sidewalk along the South.Frontage Road to prevent conflicts between pedestrians and vehicles, prior to the issuance of a Temporary Certificate of Occupancy. 16. That the Developer studies and redesigns the entrance on the north side of the hotel across from the entrance to the Gateway Building to create a more inviting entrance or a design that redirects pedestrians to another entrance. The final design shall be reviewed and approved by the Design Review Board prior to the issuance of a building permit. 17. That the Developer coordinate efforts with the owners of the Gateway Building to create a below ground access for loading and delivery to the Gateway from the Vail Plaza Hotel to resolve potential loading and delivery concerns at the Gateway. If a coordinated effort can be reached the Developer shall submit revised plans to the Town of Vail Community Development Department for review and approval, prior to the issuance of a building permit. 18. That the Developer revises the proposed floor plans for the Vail Plaza Hotel to provide freight elevator access to the lowest level of the parking structure. The revised plans shall be submitted to the Town of Vail Community Development Department for review and approval prior to the issuance of a building permit. 7 Ordinance No. 4, Series of 2000 19. That the developer redesig c !ha proposed s a- ?r I449ct'--ral fsat._~r-e atop the toi-A-gaX and- revises the >a tuildoig elevaticn^ and-racf p n prior to-flaat .20. That the Developer, in cooperation with the Town of Vail Public Works Department design and construct a left-turn lane on Vail Road and reconfigure the landscape island in the South Frontage Road median to eliminate left-turns from the loading/delivery. The construction shall be completed prior to the issuance of a Temporary Certificate of Occupancy. 21. That the Developer provides a centralized loading/delivery facility for the use of all. owners and tenants within Special Development District No. 6. Access or use of the facility shall not be unduly restricted for Special Development District No. 6. The loading/delivery facility, including docks, berths, freight elevators, service corridors, etc., may be made available for public and/or private loading/delivery programs, sanctioned by the Town of Vail, to mitigate loading/delivery impacts upon the Vail Village loading/delivery system. The use of the facility shall only be permitted upon a finding by the Town of Vail and the Developer that excess capacity exists. The Developer will be compensated by the Town of Vail and/or others for the common use of the facility. The final determination of the use of the facility shall be mutually agreed upon by the Developer and the Town of Vail. 22. That the Developer submits a written letter of approval from adjacent properties whose property is being encroached upon by certain improvements resulting from the construction of the hotel, prior to the issuance of a building permit. 23. That the Developer executes a Developer Improvement Agreement to cover the completion of the required off-site improvements, prior to the issuance of a building permit. 24. That the Developer record Type III deed-restrictions of each of the required employee housing units, with the Eagle County Clerk & Recorder's Office, prior to the issuance of a Temporary Certificate of Occupancy. Section 6. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and, each part, section, 8 Ordinance No. 4, Series of 2000 subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 7. The repeal or the repeal and re-enactment of any provisions of the Vail Municipal Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 8. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are hereby repealed to the extent only of such inconsistency. The repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, heretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 4th day of April, 2000, and a public hearing for second reading of this Ordinance set for the 185' day of April, 2000, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Ludwig Kurz, Mayor ATTEST: Lorelei Donaldson, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 18s' day of April, 2000. Ludwig Kurz, Mayor ATTEST: Lorelei Donaldson, Town Clerk 9 Ordinance No. 4, Series of 2000 The Resource Center of Eagle County Empowering our community through education, advocacy, crisis intervention and networking. ADVOCATES The 24-hour crisis intervention team for domestic violence and sexual assault. victims/survivors and court advocacy. We care, call an advocate at 949-7086. BUDDIES Youth mentoring program matching caring adults with young people in need of another positive relationship with and adult. CHILDCARE RESOURCE & REFERRAL Helping families find high quality, licensed care for their children. In- creasing the capacity of licensed childcare in Eagle County. To obtain child care referrals, please call 1-800-513-8859. COURTWATCH Working with law enforcement, prosecutors and domestic violence pro- grams to ensure that victims rights are respected in the legal system. To learn more about The Resource Center, or to volunteer for the above programs, please call 949-7097 PO Box 2558/Avon, CO 81620 I The Resource Center (A Colorado Non-Profit. Corporation) Schedule of Revenues and Expenses Budget to Actual For the Year Ended December 31, 1998 (With comparative totals for 1997) 1998 1997 Variance- Budget Favorable (Unaudited) Actual (Unfavorable) Total Revenues: Grants: ACT 8,000 9,500 1,500 5,000 ADAD 21,935 24,010 2,075 27,350 CCADV - 243 243 1,462 CORRA 11,635 16,985 5,350 6,925 DAAP 4,050 4,000 (50) 4,058 Eagle County 5,000 7,938 2,938 5,000 Garfield County - 1,688 1,688 - EVFC 7,500 7,384 (116) 5,700 VALE 22,500 22,500 - 22,630 VIP - - - 8,000 VOCA 15,224 13,217 (2,007) 16,508 Vail Valley Foundation - 1,000 1,000 - Youth Foundation 25,000 25,690 690 - Total Grants 120,844 134,155 13,311 102,633 Other income: Contributions 6,500 34,155 27,655 16,242 Fundraising 15,000 9,670 (5,330) 833 Interest 400 698 298 1,601 Total Other Contributions 21,900 44,523 22,623 18,676 Total Revenues 142,744 178,678 35,934 121,309 Expenses: Payroll 86,715 91,713 4,998 94,305 Program expenses 7,236 6,943 (293) 4,065 Rent 16,800 13,275 (3,525) 12,500 Telephone 9,000, . 7,928 (1,072) 8,855 Office expenses 4,300 7,370 3,070 8,763 Insurance 2,275 3,346 1,071 _ 2,615 Postage and printing 3,500 1,773, (1,727) 2,486 Mileage and travel 2,000 7,827 5,827 450, Fundraising 2,000. 3,439: 1,439 r Dues 1,000 1,012 12 198 Professional fees a 5,500 9,525 4,025 200 Education and seminars 1,500, ` 135 (1,365) nz ; Board expense 1,000 347 F (653) 559 w Miscellaneous s 1,000 9,729 8,729 -Y } Total Expenses 143,826 - 164,362 20,536 134,996 l ry- i The accompanying notes are an integral part of these financial statements: r. k7 , County and City Funding for Advocate Programs Year 2000 Summit County: Frisco, Silverthorn, and Breakenridge. City. 00.00 County 8,500.00 Donation 1,800.00 Population Garfield County: Glenwood Springs, Carbondale, Silt, and Rifle. City (Carbondale) 1,000.00 City (Glenwood Springs) 5,000.00 City (Silt) 00.00 City (Rifle) 00.00 County 9,000.00 Population Routte County: Steamboat Springs, and Hayden city 11,000.00 County 11,000.00 Population 14,000. San Miguel County : Telluride, Mountain Village, and Norwood City of Telluride 16,000.00 City of Mountain Village 2,500.00 Town of Norwood 800.00 County Total Budget for Advocates 161,000.00 Population P ri c7 c: 1 Cit.ai.A on/Tit' lp CRSA Sc„c. 24-4 .1 -:302. 5, Rights afforded to victims *33422 C.R.S.A. See. 24-4.1-:302.5 WE'NT' S COLORADO RF,VT S= r) T7tTT)TF5 ANNOTATED TITLE 24. GOVERNMENT--STATE ADM=N I STRATI ON Ar i it:L~ 4 . 1. CRIME VICTIM COMPENSATION AND VICTIN_ AND WITNESS RIGHTS PA11'r 3. CUICELINES FOR ASSURING THE RIGHT; OF VTCTIMS OF AND WITNESSES TO CRIMES Cor.rent through all 1995 First Regular Sc:sSion laws Sec. 24-4.1-302.:1. Rirlhc.s afforded to victims (1; In o rdpr. to presr- rvc and p."ot:ect a victim's r=ghtn to justice and due process, each vicL. i.m of a crime -:hall have t::ce 1.0f.`owi nq rights: (a; The r•ioht: to be treated wiLti respect, and dignity, and to be irce3 from intimidiutj.on, hara3sment, or abuse, throughout the criminal justice process; (b) The right tU be informed of and presc:rit for ..l critical stages of r.he crimiw-l justice process as specified in section 24-4.1-302(2); The right to bc : nfor.me?d, t;pon requast by l hc,, visit. i.re, when a pc?r.ion who is accused or convicted of a -:rime a:lainst. the victim is rcluasod or discharged -tom custody, is por.•oled, escapes from a secure, or, nonser.ure rorrer.r.ional facility or program, or ebsconds from probation or parole; (d) The r.i.ghr_ to be heard ar any court proceeding which involves a burid reduction or trod i. f i ration, the aeceptanc c of :a negotiated plea agreement, or the :st:nc ~nring of any pc r.•';on accused or convicted of a cr. i mo cla i res r. c,c:h victim; (e) The . i oht, to consult with the- prop -,e iition after any crime against the v.{ c:tirc has been charged, prior to any dispo*lL i can of the case, or prior to any trial. of the case, and :..ht' r? qht to be infor;nc:d (.)f the. final disposition of the case; (I.) Tht-i right to bc, informed by local law onforrement agencies, prior to the filing of charges with the Court, or by the dirt-iGL attorney, of-er the filing of r.harges with tho court, of tho status of any case concerning a c:r•i.mo aq.a i n!.t. the victim, and any 5chedu ing chances or cancellations, if such changers or cancellations are known in advance; (d) The right to be.. present at the sentericin(j hoar•inq of any person convicted of a criru_ ciga inst such victim, and to inform the dist.ric L d Ll..car•nc--~y ter this (,,csc.c•rt, in writing, by victim impact ;cLdLc3mcz!nt, or in person by an o_a: Copyright W*;-!ir. Pub-ishing Cc.). 19C)r. No claim to original U.S. GuvL. wor.k5. Te~e~•~ .~c~e~t tfs i~T iaa `.____i ar~ie Ratsa ~iuomf ' .,~tge CRSA Svc. 24-4.1-302.5, Rights a=forclpc) to vi.,:t.irrlt; L•he'; h&L'Iti LhaL th(-, victim has ssv.istained c'a:; a re3Ult Of the crime; (h) -he right. to' hAvp thn coart.. do;!.ermine the amount, '..l. ,.any, of res(-i LuL_on ;.c; be paid L.ta a vict.irn by ;jr:y poruon convicted cif a c:r•'Lmc: a g a i n 3 t :5uc':h v.tctim for the actual pecunia_y damages that re3ulted f rom the commission (.-)l t: crime; *33423 (i) The ric hL t:.o )Jr; inforrnod of the victim':i r1ghl. to pursue a c;iv L judynu-,riL ~,rl~ i n5t.. any pPrsnn c onv,i r.r.ed of o c;r.imc; against the vin-in. for ;.-lny darnaaes incurred by L.hc: vi.<_:r_irn ;it; o rc,,;uiL of the commission of the-: t- 111(., regardless of whether the court has ordered such person to make re.:;t,.O.Ut.iorl to the v i c::t'i m; (i.5) In a erase of domestic violence:, as that term is defined in s c:ti nr: 18-F;-800.3 (1) , C. R . S . , -he right to be informed of the violation o.:. jny condition of probation and ttic; righL Lo roc;rive c:oplc;r; (A all probation report: subrniLLc•;cj i..n t:.hc court and notice of probation =evocation hearings; (,j) Tho rli qht `o be informed, upon writtcn rc qucst from the vicrim, of any proceeding at which tiny positconvic-r.inr. release from c'c,nfinemt~nt i.n rr state; cUrrc;Ctic~n,al faci._ity is being c=3idcrcd for ar.y pcer_;on convicted of a crime against zhc vie•L.irn c3nc9 r:,he right r.n be hear; at any -;,.ich proc:c t diriq or LU provic:cr written i n`ormation thereto. For purposes of this sub!;ecticn (1), "proceeding" meant; rc;c,onr ;ideratlon of :;Pnr.Pnce, a parole hParing, ()r COmmUL.;'iLion Uf t; c;ric.cnc(~ . .5) The =icht Lc.) pr.-Ovidr:: a written statement that wit= be .i.nr..l udod with ..-jriv rcic:r•ral made 'by the department o; or- a c:nurl.. L.(.) F)IN(:a del offendcr in i nommunity corrections; foui.l.it.y or program; (k) The right to pr.omot:.l y receive any pro.aerty belonging to a victim which _43 beirig held by a prosecutorial or I.aw enforcempnt agpr.c:y unless there are evidentiary r.o.-.ison, for the retention Ul f-;uuh pronert:y; (i) The right to be inLormc:d of the availability of financial assistance and communiLy ::;c;r-v•ictzs for victims, the immediaLc: Lam•i1.iey~ of victim:,, and wi -nenses, which ;~:;:,i.5e.anrp and community services shall inc:lurlu, but :Ihrali not be iirniLc d r;o, c:r.i,i3 intearveriLion services, v`.ctim compensation finds, victim as.si.ss-ante rezourcc l(:!gal resources, mental health uc.;rviucb, :;e:~•vic.:et;, mGCl:ai ri".!soiirnes, reh.abiliL&L.i'?c? : t?rvirc? and financial assistance servico=, ;~nc: the tight to bc:: ir.fnrmpd about the app:ic~ILion E)r.gre:!s~: for such :,c~rvic^c_^; (:n) The right Lo be informed about what stc;ps can bo L.akr:n by a victim o.! a witnu6s in case there is any inti.mi.dation or haras3ment by a person accused or ronvicted of a crimp ay,:iinst the victim, or any c:)L.ht.r pe rcion actinq on behi:l f of ;,he ar:c;1 sed o- convic;.od person; (n) Tho right to be provided with appropri.ato employer intercession, services L.h cir.courage the vic•:t,irr.'~:; employer to cooperate with the crlfnix.aI in ord,c r to minimize Lhc:: I o:;:; of employment, pay, or other !.lent: Lits :•c;r;u I L. i rod Copyright (r.) `wrest Publishing Co. 1996 No claim to original U. S. Govt. work.;;. 7M•J JG7!JT MINT IL/f .ii~..+ Rm.,e~ ~...m~r Padc~ :t CRSA :;,r_r~. i4-4.1-:302.5, Rights afforded to v i r n tnrs from a victim' a court appcararrccr.; U.r.• c)L,iQr requ ° rcd ;nootinga with c:rim.i.r.,s I ju,Lic:c~ officials; (o) The r-ghz to be &55UrvO in any cr;rr.'. nc, I. E.,ceac~c:cding the court, the pro!~c.:r, ul:.Or, ind other law enforcome:nt of ficia will take appropriare, eirt:ion achieve a ;swift and fair resolution of the proceedings; *33424 (p) '_'he righL L.o be provided, whenever prac,t.i.rah1 e, w i :..h : r?C:u,r.Q wair.inq area during c c,ur L K,roceedings that does not require a victim or wi trru _c!, I.:) be .seen or to be in p rox.i.rr.; '.y Vx) the person icc.u ie(j or convicted of •.i ..igaci.n.^,t the victim or :;Gr_a1 pc;r5Qr?'s iarnily ur (q) Tho r.•i nht to be informed, upon wri t t.c n repqupsr by the victim, when perAon convicted oL a (,:rime against the v_ctirn i6 piaccd in o.C Fita:1~~C:'trCi ..o a mess ;;c.curn nrnrrectional tac:iliL.y orograrn; (r) The right to bc.~ informed, upon, writton rcclcjr_.,t by the victim, wh(cn ;i persun who is or was chury_d w::-h or ronvicced of a crime, against the victim escapes; or i:~ permanently or condiLivnr~lly r:r.,_n.,'r.rred or released frorr. any 0^•,pitGI: c1r.C.1 (s) 'the: c:je1ht. -o be iniormr_d (;f nny nights which thu vicLirrr hd!. pur.su.-nl. Lc t}1c~ r.,on.,ti=utiori (.)J 1'.he united Stater; or Lhe :;r.hte of Colorado. (2) Subtjv.ction (1) of this section shall not bu con,LruCd LCD imply that any vic:Li.m who i3 incarcorated by zhe dc_parLrncr.l: of norr:actionz or any local law enforcemenL ,:agency has a right to he, released to atLc.nd any licaring or that tl-P dcj);irt:ment of corr(:ct'.•i.on3 or the local low enforcement agency has any du;.y t:(.) transporC ;.uch incarceraLed vi c:ti:n to any hearing. (3) and nr.rnic:ipal courts :hall be (?no7urared to adopt po=icjLe- wn.lch of `ford thc~ zwq t:a granted to c~rlrne victims oursuanz to tai5 *c~cL.ion 1:. (:rime v_at the munir_•ipal r:ourt level, tc extent the a::option of :sucpo l 'i c'ies is prac:L.i c:~b:cF in the J.)arL..L4u l Ar municipality. CREDIT (S) 1995 1?oc:kc:t. Parr. Added by La-45 '9902, H.13.92-1207, Son. :3; Laws 1994, H.R.94-125:1, Sec. 23, ,:ff. July 1, 10, 94 . Arr.rrldc d by Laws 199b, H . R . 05-134 6, Sec:. 5, c- f f' . ,Tu l.y 1, 1995. HT7TOR1CAL NOTES HISTURiCAI, AND STATUTORY NOT~ES 1995 Pocket Dart Copyright: (r.) West Publishing Co. 1996 No claim to origins 1. U.-)_ Govt. works. ee~e~•~ x~:ter r~i~r i~a .____~iasie Rar,~o ~uuomf Crimes Covered by the Victim Rights Act The Constitution of the State of Colorado and the laws of the state [24-4.1-302(1) C.R.S.) guarantee. certain rights to the victims of the following criminal acts: ¦ Murder 1 st and 2nd degree; ¦ Crimes for which the underlying foundation has ¦ Manslaughter; been determined to be domestic violence; ¦ Criminally negligent homicide and vehicular ¦ Careless driving that results in the death of another homicide; person; ¦ Assault - Ist, 2nd, 3rd degree, vehicular; ¦ Failure to stop at the scene of an accident that ¦ Menacing; results in the death of another person; ¦ Kidnapping - 1 stand 2nd, degree; ¦ Harassment by stalking; E. Sexual Assault - 1st, 2nd, 3rd degree, on a child, on ¦ Ethnic intimidation; and a child by one in a position of trust, on a client by a S Any criminal attempt, conspiracy, criminal psychotherapist; solicitation, or accessory involving any of the ¦ Robbery - aggravated, aggravated of a controlled crimes specified above. substance; • Incest and aggravated incest; If the victim is deceased or incapacitated, these rights may ¦ Child abuse; be exercised by the victim's spouse, parent, child, sibling, ¦ Sexual exploitation of children; grandparent, significant other, or other lawful ¦ Crimes against at-risk adults or at-risk juveniles; representative. Critical Stages A victim's rights are related to certain "critical stages" in the criminal justice process. These stages include: ? Filing of charges; Attack of a judgment or conviction; ? Preliminary hearing; ? Parole application hearing; ? *Any bond reduction or modification hearing; Parole, release, or discharge from imprisonment of a ? Arraignment hearing; person convicted of a crime; ? Motions hearing; Parole revocation hearing; ? *Disposition of the complaint or charges against the Transfer to or placement of a person convicted of a person accused; crime in a non-secured facility; and ? Trial; Transfer, release, or escape of a person charged with or ? *Sentencing hearing; convicted of a crime from any state hospital. ? Appellate review or appellate decision; ? Sentence reconsideration; *In addition to the right to be informed and present, the ? Probation revocation hearing; victim also has a right to. be heard at hearings on bond ? The filing of a complaint, summons, or warrant by reduction, disposition of the complaint (such as acceptance probation for failure to report or because location of a of a negotiated plea) and a sentencing. The victim also has person convicted of a crime is unknown; a right to provide input to the court regarding continuances. ? Request for change of venue or transfer of probation supervision; ? Request for release from probation supervision prior to the expiration of original sentence; The Victim Rights Act The enabling legislation called the Victim Rights Act became effective in January, 1993, and was amended in 1995 and again in 1997. In an attempt to balance the scales of justice, the Victim Rights Act provides victims an active role in the criminal justice process. The following is a summary of the rights.guaranteed by the Victim Rights Act (For a complete listing ofyour rights, please refer to Colorado Revised Statutes 24-4.1-101 through 24-4.1-304.): • To be treated with fairness, respect and dignity; • To be informed of and present for all ",`critical stages" of the criminal justice process; • To be free from intimidation, harassment, or abuse, and to have the right to be informed about what steps can be taken if there is any intimidation or harassment by a person accused or convicted of the crime or anyone acting on the person's behalf, • To be present and heard regarding bond reduction,. continuances, acceptance of plea negotiations, case disposition, or sentencing; • To consult with the district attorney prior to any disposition of the case or before the case goes to trial and to be informed of the final disposition of the case; • To be informed of the status of the case and any scheduling changes or cancellations, if known in advance; • To prepare a Victim Impact Statement and to be present and/or heard at sentencing; • To have restitution ordered and to be informed of the right to pursue a civil judgment against the person convicted of the crime; • To receive a prompt return of property when no longer needed as evidence; • To be informed of the availability of financial assistance and community services; • To be given appropriate employer intercession services regarding court appearances and meetings with criminal justice officials; • To be assured that in any criminal proceeding the court, the prosecutor, and other law enforcement officials will take appropriate action to achieve a swift and fair resolution of the proceedings; 0 Whenever practicable, to have a safe, secure waiting area.during court proceedings; • Upon request, to be informed when a person accused or convicted of the crime is released from custody, is paroled, escapes or absconds from probation or parole; • Upon written request, to be informed of and heard at any reconsideration of sentence, parole hearing, or commutation of sentence; • Upon written request, to be informed when a person convicted of a crime against the victim is placed in or transferred to a less secure correctional facility or program, or is permanently or conditionally transferred or released from any state hospital; • To be informed of any rights which the victim has pursuant to the Constitution of the United States or the State of Colorado; and • To be informed of the process for enforcing compliance with the Victim Rights Act. Additional rights and. services are provided to child victims or witnesses. Law enforcement, prosecutors, and judges are encouraged to designate one or more individuals to try to ensure that the child and his/her family understand the legal proceedings and have support and assistance to deal with the emotional impact of the crime and the subsequent criminal proceedings. Agency Responsibilities Criminal Justice agencies have certain responsibilities for assuring that victims receive their rights. These Responsibilities are as follows: LAW ENFORCEMENT'S RESPONSIBILITIES Law Enforcement agencies have the responsibility to • Translation services, assistance in dealing with provide the written information to the victim about: creditors due to financial setbacks caused by the crime, childcare to enable a victim to cooperate with • Community services such as crisis intervention, the prosecution. victim assistance, legal resources, mental health services, financial services, and other support; In addition, law enforcement agencies are required to: • The availability of financial resources such as . • Provide the victim with the business address and victim compensation and how to apply for those telephone number of the district attorney's office, file benefits; number of the case and the name, business address and telephone number of any law enforcement • The availability of protective court orders in order officer assigned to investigate the case; and . to obtain protection from the person accused of committing the crime; • Keep the victim informed as to whether a suspect has been taken into custody and, if known, whether • The availability of public records related to the the suspect has been released from custody and any case; and conditions imposed upon the suspect. DISTRICT ATTORNEY'S RESPONSIBILITIES District Attorneys' Offices have the responsibility to: • Facilitate prompt return of a victim's property when • Inform the victim of the filing of charges and ` it is no longer needed for evidentiary reasons; provide an explanation of the charges; • Provide the victim with the opportunity to prepare a • Inform the victim of appropriate critical stages and victim impact statement that is given to the Court; the date, time and place of all critical stages in the court proceedings; • Inform the victim of the function of a pre-sentence report and the name and telephone number of the • Tell the victim of the assignment of the case probation office preparing the report as well as the including the deputy district attorney handling the defendant's right to view the pre-sentence report case and the court to which the case is assigned; and and victim impact statement; • Inform the victim of any pending motion that may • Explain the victim's right to attend and express an substantially delay the prosecution and inform the opinion at the sentencing hearing; court of the victim's position on the motion. • Inform the victim of any hearing for In addition, the District Attorney shall: reconsideration and modification of a sentence; and • Consult, where practicable, with the victim • Provide information from correctional officials concerning the reduction of charges, negotiated concerning the imprisonment and release of a pleas, dismissal or other dispositions; person convicted of a crime. • Minimize contact between the victim and defendant before, during and immediately after a judicial proceeding; COURT'S RESPONSIBILITIES DEPARTMENT OF CORRECTIONS RESPONSIBILITIES The Courts have the responsibility to: Unon Written Request of the Victim, the Department of • State on the record a victim objection about any Corrections shall: motion that may substantially delay the prosecution prior to granting any delay that the objection was • Keep confidential certain information such as considered; address, telephone number, place of employment, or other personal information about the victim; and • Determine that a victim may be present at all • critical stages of a criminal proceeding unless Notify the victim of- the institution in which the exclusion of the victim is necessary; person is incarcerated; projected date of the person's release from confinement; any release of a • Allow the victim to be heard at any court person on furlough, work release, or community proceeding which involves: a bond reduction or correctional facility (in advance); any scheduled modification, the acceptance of a negotiated plea parole hearing; any escape, transfer, or release; the agreement; or, the sentencing of any person transfer to a non-secured facility; and, the death of, accused or convicted of a crime against the victim; a person while in custody. and • Determine the amount, if any, of restitution.to be paid to a victim by any person convicted of a crime. PROBATION DEPARTMENT RESPONSIBII.i i iLS VICTIM RESPONSIBILITIES Uoon Written Request of the Victim, the Probation Victims have the following responsibilities: Department shall: • Keeping appropriate criminal justice authorities • Provide the victim with the location and telephone informed of the name, address, and telephone number of the probation department responsible for number of the person who should be provided the supervision of the person; information, and any changes in this information; and • Notify the victim of the date of the person's termination from probation supervision; • Providing a written request if the victim wants to be notified of information regarding the post- e Advise the victim of the release of the person in sentence process. Forms can be obtained from the advance of the originally imposed sentence; District Attorney's Office, Probation Department, Department of Corrections, and the Department of • Notify the victim of the date of a probation Youth Corrections. revocation or modification hearing; • Advise the victim of any change of venue or jurisdiction; • Notify the victim of any complaint, summons, or warrant filed by the probation department for failure to report to probation or because location of the person is unknown; and • Notify the victim of the death of a person while under the jurisdiction of the probation department. The Process for Ensuring Your Victim Rights Colorado state law provides that affected persons may enforce compliance with the provisions of the Constitutional Amendment by notifying the Governor's Victims' Compensation and Assistance Coordinating Committee (Coordinating Committee). What to do if you feel your rights have not been provided: • You must first attempt to seek compliance at the local level. This may include, but is.not limited to: * . Contacting the person you feel has not provided you with your rights and explaining specifically what has not been done; * Seeking assistance from your victim advocates, or other supportive persons such as a counselor; and * Seeking assistance from the elected official or head of the agency you feel is not providing your rights. Contacts may be verbal or in writing. Accurate records of your efforts to seek compliance at the local level will be helpful to you and to the Coordinating Committee should a formal request be filed. If all local efforts to obtain your rights have failed, you may request assistance from the Coordinating Committee by contacting: Department of Public Safety, Division of Criminal Justice Office for Victims' Programs 700 Kipling Street, Suite 1000 Denver, Colorado 80215 -5865 (303) 239-4442 1-888-282-1080 Toll Free The Governor's Victims' Compensation and Assistance Coordinating Committee The Governor's Victims' Compensation and Assistance Coordinating Committee (Coordinating Committee) is a twenty-six member committee appointed by the Governor. The Committee has statewide representation and its members include representatives from law enforcement and district attorney's offices, as well as legislators, victims of crime, and members of the community. The Coordinating Committee has been designated to review any reports of non-compliance with the Victims Rights Act and determine if there is a basis in fact to the report. The Coordinating Committee has designated a Victim Rights Act Subcommittee, which meets on a regular basis, to review all. formal complaints of non-compliance with the Victim Rights Act. The Division of Criminal Justice (DCJ) provides staff assistance to the Coordinating Committee and the Victim Rights Act Subcommittee. Reports of non-compliance are reviewed by the Division of Criminal Justice staff who attempt to resolve issues as early as possible in the process. The staff at DCJ will talk to you about your concerns regarding non-compliance with the Victim Rights Act. Following that discussion, the staff will contact the agency identified in the complaint. It.should be noted that the vast majority of complaints are able to be resolved by DCJ at the local level through informal mediation and intervention. Some complaints, however, cannot be resolved informally and proceed to the Formal Complaint Process. - The Formal Complaint. Process 1. A copy of the complaint will be-reviewed by the DCJ staff and the Victim Rights Act Subcommittee to determine if the complaint is within the purview of the Victim Rights Act. 2. If the complaint falls within the purview of the Victim Rights Act, a copy of the'complaint and all information accompanying that complaint will be sent to the identified agency(ies). 3. The agency's response is provided. to the victim, who has an opportunity to provide any additional or clarifying information. 4. All the information from both the complainant and the identified agency is reviewed by the Victim Rights Act Subcommittee to determine if there is a basis in fact for a Victim Rights Violation. 5. If there is not a basis in fact, the case is closed at that time. 6. If there is a basis in fact, the Victim Rights Act Subcommittee sets forth requirements of the agency in violation. These requirements are designed to improve a current problem and to alleviate similar concerns within the system on behalf of future victims. 7.. The victim is kept informed of the outcome of the Victim Rights Act Subcommittee's meetings and the progress the agency makes in fulfilling the requirements. 8. Either party has a right to request an appeal of the findings of the Victim Rights Act Subcommittee to the Coordinating Committee. 9. If an agency is unwilling or unable to fulfill the requirements, the case is referred to the Governor's office. The Governor then refers the case to the Attorney General to file a suit to enforce compliance. _ Resources Victim Compensation - Victims of crime often need financial assistance as a result of the crime. A victim may apply for compensation for costs related to medical expenses, lost employment,- mental health treatment, burial expenses, the loss of medically necessary -devices such as eye glasses or hearing aids, the loss of support to. dependents, and damage to home security devices such as doors, windows, and-locks... Each Judicial District has a Victim Compensation fund and persons convicted of a crime pay into this fund. Contact your local District Attorney's Office for information on how to-apply for Victim Compensation.: . Statewide Resources Your local community has resources to provide you with support and assistance. A-good place to start is with your victim advocate located at either the police department or sheriff's office, the district.attorney's office, or a community service provider. Other statewide resources include: • Asian Pacific Development Center Services for Asian Populations (303) 355-0710 • -Colorado Coalition Against Domestic Violence (C.C.A.D.V.) (303) 831-9632 • Colorado Coalition Against Sexual Assault (C.C.A.S:A.) (30-..))861-7033 • Colorado Organization for Victim Assistance (C.O.V.A.) (303) 861-1160 or 1-800-261-2682 Colorado Division of Criminal Justice (D.C.J.) (303) 239-4442 or 1-888-282-1080 • Justice Information Center Immigration services - interpreting, translation,. - community resource referrals (303) 832-1220 • Kempe National Center for the Prevention of Child Abuse and.Neglect . (303) 864-5252 • Native American Counseling Services - (303) 692-0054 0 Parents of Murdered Children -and Other Survivors of Homicide (303) 772.6004 MEMORANDUM TO: Vail Town Council FROM: Community Development DATE: April 18, 2000 SUBJECT: A request for a worksession to discuss the Town of Vail's Core Area Parking Analysis and proposed amendments to Chapter 12-10, Town of Vail Code. Planner: Brent Wilson 1. BACKGROUND AND DESCRIPTION OF THE REQUEST Historv of the Proposal During the summer of 1999, the Town hired the firm of Felsburg, Holt & Ullevig to conduct an in-depth analysis of parking generation in Vail's commercial core areas. The primary purpose of the study was to determine the influence of external factors (mixed uses, transit/pedestrian trips, hourly variations in business activity) on parking generation. Currently, the Town's parking regulations do not account for these factors and assess parking requirements strictly by land use type and square footage. Given the inability of many properties in Vail Village and Lionshead to provide on-site parking and the Town's $17,917 per space parking pay-in-lieu fee, staff realized a need to produce a more realistic assessment of parking generation in these areas. Over the past few months, the consultant examined data involving a number of factors influencing parking generation in Vail. Skier visits, parking structure transactions, land uses per square foot, parking turnover ratios (length of stay), and traffic (automobile, transit and pedestrian) counts were referenced and incorporated into a model. This model was used to determine a more accurate assessment of parking generation in the Town's commercial core areas. The consultant's recommendations are outlined in Section III of this memorandum. It is important to note these recommendations are applicable only to those properties that exhibit the characteristics outlined above (mixed uses, transiUpedestrian trips, hourly variations in business activity). Many areas of Vail (outside Vail Village and Lionshead) do not exhibit these characteristics and it would be inappropriate to apply these same rates at other locations. A copy of the consultant's study and findings has been included in your packet for reference. PEC Recommendations On March 27th, the PEC conceptually reviewed the proposed amendments to the Town's parking regulations and directed staff to pursue the following changes to the parking requirements schedule: VYA TOWM Pace I of 4 \\VAIL\DATA\EVERYONE\COUNCIL\M EMOS\00\PRKGGEN.DOC A change in restaurant parking calculation from "number of seats" to "seating floor area.' This way, restaurants would not be discouraged from providing large waiting or lobby areas. Staff believes the amount of kitchen area and staff a restaurant contains/employs is commensurate with the size of its seating area. Therefore, we believe "seating floor area" to be a simple, effective technique for calculating restaurant parking. Additionally, staff is recommending a "minimum parking space" requirement to cover restaurants that may not have any seating floor area (i.e. Taco Bell Express). The recommended parking requirement for restaurants has been amended to reflect the PEC's requests. A change in meeting room/conference space parking from "number of seats" to "seating floor area." The consultant's recommended parking requirement has not_ changed, but the method of calculation has been changed to "seating floor area" to 4remain consistent with the other uses identified in the Off-Street Parking and Loading code: The PEC directed staff to pursue increasing the parking requirement for residential condominiums within the core areas. The PEC proposed maintaining a parking requirement of 2 spaces/unit for each condo. This is our current parking requirement for units between 500-1,999 square feet. This represents a 30% increase over the consultant's recommendation for units within the commercial core areas. ¦ The PEC directed staff to pursue increasing the parking requirement for office space within the core areas. The PEC proposed maintaining a parking requirement of 4 spaces per 1,000 square feet of gross floor area. This is our current parking requirement for this type of use. This represents a 48% increase over the consultant's recommendation for office uses within the core areas. II. BOARD/STAFF RECOMMENDATION The Town's Planning and Environmental Commission voted 3-1 (4/10/00 - Aasland opposed; Doyon and Golden absent) to recommend that the. Town Council table discussion of the commercial core area parking study until the Town's day-skier- parking management study is completed this summer. Although the PEC stated they thought the study was "a strong step in the right direction," they said it would be prudent to review the study once again after the day skier parking management study is completed. Galen Aasland wished to forward his personal recommendation of approval of the commercial core area parking study to the Town Council. Staff will forward a recommendation at the time of final Town Council review of the proposed revisions to Chapter 12-10, Vail Town Code. III. FINDINGS The following table is, a summary of the consultant's and the PEC's recommended parking rates for specific uses within the Town's commercial core areas. Page 2 of 4 \\VAIL\DATA\EVER YON E\CO UNC I L\MEMOS\00\PRKGGEN.DOC Table 3.1- Current and Suggested Parking Rates (Commercial Core Areas Only) Land Use Current Requirement I Consultant's PEC's Suggested Suggested Requirement Requirement Residential* 2.0+ spaces/unit ~ 1.4 spaces/unit 2.0 spaces/unit Hotel** 1.0 spaces/unit I 0.7 spaces/unit 0.7 spaces/unit Conference Facility) 1 space / 8 seats 1 space / 11 seats I 1 space / 165 sq. ft. seating floor area General Retail*** 3.33 spaces / KSF 2.3 spaces / KSF 2.3 spaces / KSF Office*** 4 spaces / KSF I 2.7 spaces / KSF 4 spaces / KSF Restaurant I 1 space / 8 seats I 1 space / 12 seats 1 space / 250 sq. ft. seating floor area; min. of 2 spaces**** Bank/Finance*** I 5 spaces /,KSF I 3.7 spaces / KSF I 3.7 spaces / KSF * Assumes an average unit size of 500-1,999 square feet. Currently includes timeshares and FFU's. Assumes an accommodation unit size of at least 600 square feet. Current requirement is 0.4 spaces/unit, plus 0.1 space%ach 100 square feet of GRFA, with a max.of 1.0 space/unit. For parking purpose s, timeshares/FFU's will be considered as AU's. Involves a change in calculation from "net floor area" to "gross floor area. " Involves a change from space/number of seats to space/seating floor area "KSF" = 1,000 square feet For Example For a point of reference, a recently constructed project (the Vail Village Club) is shown based on existing and the consultant's proposed parking schedule applicability. Required Parkinq for 1997 Vail Villaae Club Proposal Retail = 3,594 sq. ft. = 11.98 parking spaces Office = 94 sq. ft. = 0.38 parking spaces Restaurant/Club = 5,717 sq. ft. (381 seats) = 47.64 Parkina spaces Total = 60.00 parking spaces -27 (arandfathered spaces)* Grand Total = 33.00 oarkina spaces Dav-in-lieu Hvootheticai Required Parkina for Vail Villaae Club Under Consultant's Prooosed Parkina Standards Retail = 3,594 sq. ft. = 8.26 parking spaces Office = 94 sq. ft. = 0.25 parking spaces Restaurant/Club = 5,717 sq. ft. (381 seats) = 31.75 Parkinq spaces Total = 40.26 parking spaces -27 (arandfathered spaces)* Grand Total = 13.26 oarkina spaces Dav-in-lieu Paee 3 of 4 'AVAIL\DATA\EV ERYONE\COUNCI L\M EMOS\00\PRKGG EN. DOC This represents a difference of 19.74 pay-in-lieu spaces or $353,680.79 (based on current pay- in-Lieu rates). Parking Availability Table 3.2 - Parking Availability by Location (Location/Type # of Percent of Total Spaces Private Lionshead Spaces 995 21% Public Lionshead Spaces 1,300 28% Private Vail Village Spaces 1228 26% Public Vail Village Spaces 1200 25% Total Available Spaces 4,723 100% About 47% of the available parking in Vail Village and Lionshead is supplied privately. The vast majority of these privately-held spaces are devoted to residential uses. 1 IV. DISCUSSION ITEMS Overall, the consultant's recommended parking rates represent a 31 % reduction in the amount of required parking for private uses in Vail Village and Lionshead compared to our current regulations. Table 4.1 - Current versus Proposed Parking Requirements (Land Use Quantity Current Recommended Requirement Requirement lResidential Units 2,148 units 3,222 2,235 JRetail 151,475 sf 504 351 Restaurant 82,127 sf 257 180 JOffice 45,000 sf 180 125 113ank 2,460 sf 12 9 1 I Total Required 4,175 2,900 Spaces As depicted in Table 4.2, there are about 4,723 total parking spaces in Vail Village and Lionshead. It is important to note, however, that a large percentage of these spaces (47%) are privately-held and devoted primarily to private residential uses. There are only about 2,500 public parking spaces in the core areas to serve day skiers and their associated trips - with another 250 spaces outside the core areas at Ford Park. Any vacant private parking spaces are assumed to be unavailable for public day skier parking. Page 4 of 4 \\VAIL\DATA\EV ERYONE\COUNCIL\MEMOS\00\PRKGGEN.DOC ANTLERS AT VAIN. 680 W. Lionshead Place Vail, CO 81657 970-476-2471 970-476-4146 fax www.antlemvail.com February 17, 2000 Members of the PEC, I understand that you are considering a change in the parking requirements for the Toyvn of Vail. As you may remember, the approval last year for our upcoming redevelopment included a parking variance for about five spots. We made the claim last year, and still maintain, that our actual need for parking is FAR less than the Town's requirements. To that end, and in the interest of making an informed decision, I'd like to ask you to swing by the Antlers once or twice during the next few weeks and take a quick look at our parking lot. This morning when I putled in, there were about twenty- ive empty spots, and our occupancy last night was 83%. That's a typical situation. + As you would expect at this time of year, we are between 90 and 100 percent occupied for all of the next two weeks. If you come during the day, you'll see a dozen or so cars belonging to employees (but guests will be coming and going). During the evening, you'll see only guests (and undoubtedly some "crashers"). I know this isn't scientific, but I don't know how else to impress on you the fact that we're being asked to provide much more parking than we need. Incidentally, we currently have 70 condominiums and 70 parking spots (regardless of what the records show you can count 'em). As you will see, that's more than enough parking. With our new 224 condominiums and 7 EHU's we are required to provide 140- some parking spaces! Ouch. I beg you to come by to see for yourself, and then please oh please apply the "common sense" test to this issue. Thanks, s Rob Levine General Manager ALTERNATIVE PARKING RATIO ANALYSIS FOR THE VAIL VILLAGE AND LIONSHEAD CORE AREAS IN VAIL, COLORADO Prepared for: Town of Vail 75 South Frontage Road Vail, Colorado 81657 Prepared by: Felsburg Holt & Ullevig Greenwood Corporate Plaza 7951 E. Maplewood Ave. Ste. 200 Englewood, Colorado 80111 (303) 721-1440 Engineer: Charles M. Buck, P.E. Principal: Arnold J. Ullevia, P.E. November, 1999 FHU Reference No. 99-137 TABLE OF CONTENTS Pace EXECUTIVE SUMMARY i 1. INTRODUCTION ...............................................1 A. Background 1 B. Study Purpose 1 II. EXISTING CONDITIONS 4 A. Parking Characteristics 4 B. Land Use ..............................................6 III. PARKING STANDARDS ........................................10 ADDEND"UM 4 LIST OF FIGURES Paae 1. Vicinity Map 2 2. Parking Transactions by Month: Vail Transportation Center & Lionshead Structures 5 3. Vail Village Core Area 7 4. Lionshead Core Area 8 LIST OF TABLES 1. Parking Transactions by Month 4 2. Parking by Length of Stay 6 3. Existing Land Uses - Vail Village And Lionshead 6 4. Parking Rates 10 5. Recommended Core Area Parking Rates 11 6. Calculated Parking Requirements - Vail Village and Lionshead 12 EXECUTIVE SUMMARY Currently, the Town of Vail requires new development or redevelopment to provide for parking based on requirements contained in the Town's standards. The concern has been expressed that, due to the. mix of uses and modal split characteristics, these standards may not be applicable within the Vail Village and Lionshead core areas. Typically, such combined land uses result in reduced demand for parking, based on: • Higher levels of multi-purpose trip making, where a single vehicle trip is made to complete two or more trip purposes. • The proximity and viability of alternative transportation modes. • Hourly variations in the peak accumulation of parked vehicles between different land uses which tends to reduce the aggregate parking demand of the core area. The following report documents the analytical process used to develop alternative parking generation rates specific to the Vail Village and Lionshead core areas. The analyses utilized 1998/1999 ski season data provided by the Town, including daily skier activity, parking transactions at both VTC and Lionshead parking structures, and existing land uses within the Vail Village and Lionshead core areas. The above data were supplemented with available information from the Institute of Transportation Engineers (ITE) and the Urban Land Institute (ULI) on shared parking for mixed use developments. A comparative evaluation with previous transportation engineering efforts in other Colorado resort towns was also utilized. The resultant parking rates, documented below, are intended to be applied only to development occurring within the Vail Village and Lionshead core areas; the use of these rates in outlying areas would underestimate potential parking demands and could exacerbate any existing parking shortages. Recommended Core Area Parking Rates Parking Rate... ! Land Use ! I, Residential I 1.4 spaces per Dwelling Unit Hotel ' 10.7 spaces per Accommodation Unit Hotel with Convention Facilities 0.7 spaces per Accommodation Unit, plus 1 .0 space per 11 Seats devoted to meeting/lecture seating General Retail 2.3 spaces per 1,000 Square Feet Office 2.7 spaces per 1,000 Square Feet Restaurant 1.0 space per 12 Seats Bank/Finance 3.7 spaces per 1,000 Square Feet I' For purposes of parking requirements, time share and fractional fee units will be considered as accommodation units. 1 i i 1. INTRODUCTION A. Background The Town of Vail is one of Colorado's premier mountain resort communities. Located along I- 70 just west of the Continental Divide, Vail provides unique year-round recreation opportunities, with emphasis on winter ski activity. Vail is one of the most recognized destination ski resorts in the state, and has hosted international ski competitions. Continuing growth, and the physical setting of Vail, have challenged the community to develop and maintain one of the most innovative and successful multi-modal, pedestrian oriented transportation systems. The Vail transit system is the second most utilized in the state, and consists of a core area shuttle coordinated with bus service to/frorn outlying areas. An extensive system of pedestrian/bicycle trails enhances multi-modalism while providing recreational opportunities. Central parking facilities provide an interface between vehicular travel and pedestrian access to the core areas of Vail Village and Lionshead. Vail Village and Lionshead are located south of 1-70 along the south frontage road, as depicted in Figure 1. Each of these pedestrian oriented core areas consists of a mix of residential, accommodation, commercial/retail, and restaurant uses. At Vail Village, the Vail Transportation Center (VTC) parking structure provides 1,200 parking for these uses, as well as for day skiers during the winter. A 1,300 space structure accommodates similar parking needs within Lionshead. B. Study Purpose Currently, new development or redevelopment within Vail Village and Lionshead is assessed parking impact fees by the Town of Vail based on requirements contained in the Town's standards. Due to the mix of uses and modal split characteristics, the concern has been expressed that these standards may not be applicable in these core areas. !n these multi-use areas, the concept of "shared" parking may provide alternative standards. Typically, two or more land uses in close proximity to each other may share the same parking supply without conflict or encroachment. This is often due to the difference in peak parking demand between the uses; for example, parking spaces used during the day by office workers may be used during the evening hours by restaurant patrons. In addition, related land uses can result in multiple-purpose trip making, in which a single parking space satisfies several trip purposes. An example of this might be a shopping excursion with visits to several retail establishments and a restaurant for lunch. With the close proximity of uses, the vehicle is parked once, and the remainder of the trips within the multi-use area are accomplished either on foot or via transit. Similar parking relationships between hotels and nearby restaurants has aiso been documented. Shared parking concepts are applicable in multi-use areas with the following characteristics: • Mix of uses in close proximity. • Continuous pedestrian connection. • Strong transit element. 1 FELSBURG HOLT & ULLEVIG Lionshead Parking Structure N `~onr VAIL VILLAGE d eRd CORE AREA Li HEAD t Fl"r'h°"der: Vail Transportation Center V CORE AREA ~r wAle", / Parking Structure o, U fid. ~ i r w4rr.,rowo` ~ SFi OP onta e • o~ e° c r nla ff 9e y td9 P a P t F P a S tops p^`a °rasr RU ~ °dr+.y wamrr Fl 1-70 N Ft or o a. osl qry _ ~ ` - 1)yl co 0 C kRq fail Va6 Valle Dr 1'a/rYD arml9aa Fd. P1 Fairway Dr. Figure 1 VN Vicinity Map North Vail Parking G„naralion 99-137 6130/99 As both Vail Village and Lionshead exhibit these characteristics, the purpose of this study is to develop alternative parking generation rates specific to these core areas. The analyses documented in this report are based on 1998/1999 ski season data provided by the Town, including: • Skier visits per day. • Parking transactions at both VTC and Lionshead parking structures. • Existing land uses within the Vail Village and Lionshead core areas. The above data were supplemented with available information on parking and shared parking from the Institute of Transportation Engineers and the Urban Land Institute. Previous transportation engineering efforts in other Colorado resort towns were also referenced. 3 11. EXISTING CONDITIONS A. Parking Characteristics As previously stated, the VTC structure contains 1,200 parking spaces (including 18 handicap spaces), and the Lionshead structure contains 1,300 spaces (including 16 handicap spaces). Ford Park, a ski season temporary parking location, accommodates approximately 250 vehicles, bringing the total formal public parking supply within Vail to about 2,750 spaces. In addition to this public parking supply, private parking is also provided within the core areas. Based on data provided by the Town, the private parking supply in Vail Village is 1,228 spaces, with 995 private parking spaces in Lionshead. The demand for parking in Vail varies considerably between seasons, with the peak ski season creating the highest demands. This demand is accommodated through a variety of public and private parking facilities. During peak times, public facilities such as the VTC and Lionshead structures, as well as the temporary parking lot in Ford Park, approach capacity, When the capacity of these three locations is exceeded, overflow parking occurs along the Frontage Road. Available parking data for the structures at VTC and Lionshead consist of the number of transactions conducted at each location per day during the 1998/1999 ski season. Each transaction represents a single vehicle's stay within a parking facility. Table 1 summarizes these data by month. Table 1. Parking Transactions by Month Location Parking Transactions: (1) November December January February March April VTC 10,734 53,179 55,170 52,798 60,141 I 26,441 i Lionshead 7,467 33,505 36,599 34,676 41,844 I 18,311 1. 1998/1999 ski season data. Figure 2 graphically depicts the monthly parking transactions for both VTC and Lionshead structures the 1998/1999 ski season. As shown, parking transactions peaked in March, with 60,141 transactions at the VTC and 41,844 transactions at Lionshead. This peak coincides with the hiahest month for skier activity based on proprietary skier visitation data information provided by the resort. The peak ski day occurred on Saturday, February 13, 1999. On this date, the VTC recorded 2,042 parking transactions, and Lionshead recorded 1 ,394 transactions. The 15th highest ski day, typically used for planning purposes in Vail, occurred on Sunday, February 7, 1999. On this date, the VTC recorded 1,966 parking transactions, and Lionshead recorded 1,392 transactions. 4 FELSBURG U HOLT LLE G VIG 70000 60000 50000 40000 I 30000 i 20000 f I I 10000 i 0 Nov. Dec. Jan. Feb. Mar. Apr. 1998 i ; 999 SKI SEASON LEGEND ® = Vail Transportation Center I = Lionshead Figure 2 Parking Transactions By Month: Mail Transportation Center & Lionshead Structures Vail Parking Generation 99-137 9130199 5 e Historic length of stay data for parking in both the VTC and Lionshead structures was provided by the Town, as summarized in Table 2. Table 2. Parking by Length of Stay Location Average Length `of;:Stay in' Hours (1 ) . 0=1.5 1:.5-2 2;3 3-4 5=6. 6-7-" 7-8: 8-9 9=11 11 VTC 32% 10% I 15% I 8% 6% 6% 7% 6% I 4% ( 3% 39% Luonshead 37% 7% 10% 7% 7% 8% 9%0 8% 4% 2% 1 % 11. Based on 1996/1997 ski season data. As shown, approximately 35 percent of all parking transactions were for length of stays of 1.5 hours or less. Typically, durations of 4 hours or less would be primarily attributable to commercial development.. Day skier parking duration would be expected to fall within the 4 to 9 hour range, and residential/accommodation uses would account for most of the stays in excess of 9 hours. B. Land Use The core areas of Vail Village and Lionshead are depicted in Figures 3 and 4, respectively. Existing land use data within the core areas were provided by the Town of Vail, as summarized in Table 3. Table 3. Existing Land Uses - Vail Village And Lionshead Land Use':' Vail Village Lionshead Total Residential/Accommodation (1) I 1,190 Units 958 Units 2, Units 148 Retail I 83,553 SF I 67,922 SF 151,475 SF Restaurant 58,930 SF I 23,197 SF ( 82,127 SF Office 22,600 SF I 22,400 SF 45,000 SF [Bank I 1,940 SF 520 SF 2,460 SF 1. Based on observations of the Town, residential units, fractional fee/timeshare 1 units, and lodging accommodation units have similar functional characteristics l within the core areas. 6 SSS~st mm~ tip O,tI3" ® 1®t', I'ELSBURG HOLT & ULLEVIG rnwcrw _ INTERSTATE 70 NLtl ryv llLt ,tw , . - - Of. Y- \ s 2'VF i:': .,.CyPyW!reVM: ..'i'.•..'.~iwira+;: is ~'~~;;~}ir. l., ..t dory,:'~:'?:::6:•:•~Fkltliti•::!•:i::.:•:.;.;:.:{.)idci n.at':':•;•:•ii:•i :~;';•;•}i:i•.•." ~ VNL11 Kt':':': ,.1'.'.'.'..' DLP f t 3 Txi N:o '.'.;ccKSm.y}'.~ . '___:-=r'r'r:.;.;:.:'ElSi3F7L1CH:.:::Oii:••-\::;,. .,.;{.;i: ::i::,';j.~;:~ ixi~A' iry.c!RSa.'.'.•.' :':J.'altl tYHrtia~>,'':;:::;:;: ~~-;r' `-i-•:.~<.r _ ...nO. JO ~ VaU w va: coru,w '.}?MCi : K:4 .'wstnANNa ':-:r?~E_• aN+[ '•ii:;'}:•i w cvi:•:•:<•ii.'.'. :•:•i:•fi,:•'': L Cs'cG_$!. . . 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BYwIDM - r e , ii>: •:•>•:'nv \'."•.'..::^:}:;:;iii t:•~:'`iiX :•i. `:•:':<ii':: •'fV •.•'rlwir[wd..'•:.___ nomlLw N s scylq ti•: ''"'7, . ':{c•?• 'i•'• •?i3ns.•.'. P.t 'hCl4f•Oi AY,YNL':•"':~•.•. ~',3{.;.;. .;xi['.'~" A Cu V:•:•t s s, IN VAIL RD '..:'.:•'•'•'•'•ii: :'.•i i:•:•:•: ,what ,a u :•i,ippOE'toaFJC•i:•:':':':•ii:•:•:':•i:1` e, Cwa tt 1, ......:•:':Mo':::•t:?u;:;; a::::: r[¢n tODUF. E ,u I >m ,a t am s]3 ~ ' a], Su ~ Sk t[ OOtpiN 11M Q Figure 3 Vail Village Core Area North Va+1 Pa,king Goneration 99-137 8130/99 ® FELSBURG ULLEVIG IL E/ST IIp+SHGlO tl11Clf / O f f Figure 4 Lionshead Core Area North Vail Parking Generation 99.137 8!30199 As shown, these core areas consist of a mix of residential and commercial uses. As previously discussed, such combined land uses result in higher levels of multi-purpose trip making, where a single vehicle trip is made to complete two or more trip purposes. This results in a reduced demand for parking space from what might be expected in areas of less intense development. These core area uses are also seen to generate less demand for parking than similar uses in other areas of Vail due to the proximity and viability of alternative transportation modes. Additionally, hourly variations in the peak accumulation of parked vehicles between different land uses tends to reduce the aggregate parking demand of the core area; this phenomenon is termed "shared parking". The Urban Land Institute (ULI) and the Institute of Transportation Engineers (ITE) have published extensive data on shared parking for mixed use developments. This concept, in conjunction with the forgoing data, has been utilized in this analysis. I I i 9 III. PARKING STANDARDS The following table is a comparison of parking rates from various sources for existing and potential uses within the core areas of Vail Village and Lionshead. Table 4. Parking Rates ' arkirig.Rates'E pressed in Spaces per Unit.. Land Use ITE (1) Breckinndge Breckinridge Town of Vail Standards (2) Core (3) (4) Residential ( 1.1 1 /DU 1 .5/DU 1 .1 /DU 1 .5-2.5/DU Hotel I 0.52/AU I 1 .0/AU ! 1 A /AU I 'I .0/AU (max) Convention Facility I 0.81 /AU** I .Special Review I 3.1 /KSF I 1 /8 Seats General Retail i 3.23/KSF 2.5/KSF I 1.4/KSF I 3.33/KSF Office I 2.79/KSF 2.5/KSF I 1.4/KSF I 4.0/KSF Restaurant (5) I 1/3.57 Seats 1 /4 Seats ( 1/7.14 Seats I 1 /8 Seats 9.08/KSF N 6.25/KSF 3.5/KSF I 3.12/KSF Bank/Finance 4.23/KSF 2.5/KSF 1.9/KSF 5.0/KSF 1. PARKING GENERATION, 2nd Edition, Institute of Transportation Engineers, 1987. 2. Town of Breckinridge, Colorado Off-Street Parking Ordinance. 3. Downtown Breckinridge Multi-Use Area Parking Ratios, DOWNTOWN PARKING STUDY, Felsburg Holt & Ullevig, 1995. 4. Town of Vail Parking Regulations. 5. Rates shown are per seat and per KSF. The KSF rates are based on, 40 SF per seat (typical). * Dependent on gross square footage of dwelling unit. Hotel with convention facility. The applicability of the current Town of Vail parking requirements were evaluated as they relate to the core area uses: + Residential. he current parking requirements are high for core areas, ranging from 1.5 spaces to 2.5 spaces per dwelling unit dependant on the size of,-the unit. However, within the core areas, size of -the dwelling unit is seen to have minimal effect on parking demand; these units are typically occupied by a single family with a single vehicle. It is, therefore, suggested that the residential parking requirement within the core areas be reduced to 1.4 spaces per dwelling unit. 10 • Hotel. The current hotel parking requirements are 0.4 space per accommodation, plus 0.1 space for each 100 square feet of floor area, with a maximum of 1 .0 space per accommodation unit. For the core areas, a requirement of 0.7 space per accommodation unit is suggested, with no adjustment for the size of the unit. Time share and fractional fee residential units would also be considered as accommodation units with a parking requirement of 0.7 space per unit. For hotels with convention facilities, an additional requirement of 1.0 space per 11 seats is indicated to accommodate meeting attendees who are not staying at the hotel. • Retail. The current requirement of 3.33 spaces per 1,000 square feet (1 .0 space per 300 square feet) is high for core areas. A reduced parking requirement of 2.3 spaces per 1,000 square feet is suggested for the Vail Village and Lionshead core areas. • Office. The current requirement of 4.0 spaces per 1,000 square feet (1.0 space per 250 square feet) is typical for general office developments in suburban areas and is high for core areas. It is suggested that a reduced parking requirement of 2.7 spaces per 1,000 square feet is appropriate for the Vail Village and Lionshead core areas. • Restaurant. Town regulations currently require 1 .0 space per 8 seats, based on seating capacity or on Building Code occupancy standards (whichever is higher). This parking requirement is generally consistent with measured parking demands. However, an adjusted parking requirement of 1.0 space per 12 seats is suggested for the Vail Village and Lionshead core areas to be consistent with other adjustments. • Bank/Financial Institutions. The current requirement of 5.0 spaces per 1,000 square feet (1 .0 space per 200 square feet) is typical for standard urban developments but high for denser resort areas. A reduced parking requirement of 3.7 spaces per 1,000 square feet is suggested for core areas. The above parking rates, recommended for use in the Vail Village and Lionshead core areas, are summarized in Table 5. Table 5. Recommended Core Area Parking Rates Land Use Parking Rate Residential 11.4 spaces per Dwelling Unit Hotel ' 10.7 spaces per Accommodation Unit Hotel with Convention Facilities 0.7 spaces per Accommodation Unit, plus 1.0 space per 11 Seats devoted to meeting/lecture seating General Retail 2.3 spaces per 1,000 Square Feet Office ( 2.7 spaces per 1,000 Square Feet Restaurant 11.0 space per 12 Seats Bank/Finance 3.7 spaces per 1,000 Square Feet For purposes of parking requirements, time share and fractional fee units will be considered as accommodation units. 11 4 The above parking rates are intended to be applied only to development occurring within the Vail Village and Lionshead core areas, previously illustrated in Figures 3 and 4. The use of these rates in outlying areas would underestimate potential parking demands and could exacerbate current parking shortages. These rates were developed based on the density and mix of uses within these areas with adjustments to reflect socio-political perceptions in Vail. As a means of comparison, the aggregate parking requirements were calculated for the land uses in Vail Village and Lionshead using both the recommended core area parking rates and the current rates from the Town of Vail regulations. Table 6 summarizes this comparison. Table 6. Calculated Parking Requirements - Vail Village. and Lionshead Parking Spaces.Required. Land Use Quantity Current Rates Recommended Rates Residential/Accommodation I 2,148 Units 3,222* ( 2,235**' Retail I 151,475 SF 504 I 351 Restaurant ( 82,127 SF* * * 257 I 180 Office I 45,000 SF 180 125 Bank I 2,460 SF I 12 9 Total I 4,175 2,9001 * Estimated average rate of 1.5 spaces per dwelling unit. * * Estimated average rate of 1.04 spaces per dwelling unit. * * * Estimated 1 seat per 40 SF (typical) results in 2,053 seats. It can be seen that, using the recommended core area rates, the combined parking space requirement for Vail Village and Lionshead would be 2,900 spaces. This parking requirement is 1 ,275 spaces less than the current regulations would indicate, representing an approximate 31 percent reduction. 12 ADDENDUM R l i I ~ The following table is a comparison of current Town cf Vail parking regulations to parking generation rates contained in PARKING GENERATION, 2nd Edition, Institute of Transportation Engineers, 1987. The ITE rates are based on an average of data collected nationwide; and, as such, may not be appropriate for application in Vail or c*her resort areas. This table is, therefore, intended for comparison purposes only. y COMPARISON OF PARKING RATES: VAIL STANDARDS VERSUS' lTE Current Town of Vail ITE Parking Land Use I Requirements Generation Rates Dwelling Unit If gross residential floor area is 500 1.04 Space per D.U. (Low/Mid-Rise square feet or less: 1.5 spaces per Apartment) dwelling unit. If gross residential floor area is over 500 0.88 Space per D.U. (High-Rise Apartment) square feet up to 2,000 square feet: 2 spaces per dwelling unit. If gross residential floor area is 2,000 1 .11 Space per D. U. (Residential square feet or more per dwelling unit: Condominium) 2.5 spaces per dwelling unit. Accommodation Unit 0.4 space per accommodation unit, plus 0.81 Space per Room (Convention Hotel) 0.1 space per each 100 square feet of gross residential floor area, with a 0.52 Space per Room (Non-Convention maximum of 1.0 spaces per unit. Hotel) Banks & Financial 1.0 space per each 200 square feet of 0.63 space per 1,000 SF (Walk-In Only Institutions (i.e., net floor area. Bank) Savings & Loan) 4.23 Spaces per 1,000 SF (Walk-In/Drive-In Bank) Eating and Drinking 1.0 space per each 8 seats, based on 1 Space per 2.63 Seats (Quality Restaurant) Establishments seating capacity or Building Code occupancy standards, whichever is more 1 Space per 3.57 Seats (Family Restaurant) restrictive. Hospitals 1.0 space per patient bed plus 1 space 1 1.79 Spaces per Bed (Hospital) per 150 square feet of net floor area. Medical and Dental 1.0 spaces per each 200 square feet of I 4.11 Spaces per 1,000 SF (Medical/Dental Offices net floor area. Clinic/Office) Other Professional and 11.0 spaces per each 250 square feet of 12.79 Spaces per 1,000 SF (General Office Business Offices II net floor area. Building) Quick-Service Food/ 11.0 spaces per each 200 square feet of 11.68 Spaces per 1,000 SF (Fast Food Convenience Stores net floor area for the first 1,000 square Restaurant w/o Drive-In Window) feet of net floor area: 1.0 spaces per 300 square feet for net floor area above 1,000 square feet. Recreational Facilities, Parking shall be required. Amount to be No data. Public or Private determined by the Planning and Environmental Commission Retail Stores, Perscnal 1.0 space per each 300 square feet of ` 3.23 Spaces per 1,000 SF (Shopping Services & Repair net floor area. Center) Shops Theaters, Meeting 1.0 space per each 8 seats, based on 1 Space per 5.26 Seats (Movie 'T'heater) Rooms, Convention seating capacity or building occupancy Facilities standards, whichever is more restrictive. Warehousing 1.0 space per each 1,000 square feet of 0.50 Space per 1,000 SF (Warehousing) net floor area. Any Use Not Listed Parking requirements to be determined - by the Planning & Environmental Commission MEMORANDUM TO: Vail Town Council FROM: Community Development DATE: April 18, 2000 SUBJECT: A worksession to discuss proposed changes to the Town of Vail's parking pay-in- lieu policy and proposed text amendments to Chapter 12-10, Town Code. Planner: Brent Wilson f. BACKGROUND AND DESCRIPTION OF THE REQUEST The Town's zoning code has allowed for certain exemptions from on-site parking requirements since 1973. In 1982, in conjunction with the adoption of the Vail Village and Lionshead Urban Design Guide Plans, the Town established its "parking pay-in-lieu" program - thereby allowing property owners to pay a fee in exchange for a reduction in on-site parking. The program's primary purpose was to minimize vehicular traffic in the Town's pedestrianized commercial areas while allowing property owners some flexibility in the provision of required parking created by infill development and redevelopment. Currently, all properties that are zoned CCI, CCII or LHMU-1 (Vail Village and Lionshead) have the ability to participate in the Town's pay-in-lieu program - regardless of their location. The PEC and Vail Town Council have expressed a desire to re- evaluate the program in an effort to promote the original goals outlined in the Vail Village and Lionshead Design Guide Plans. Staff has reviewed the applicability and effectiveness of the program with the PEC. The PEC's findings will be discussed in detail with the Town Council on April 18th The proposed revisions are based upon the following observations: ¦ The current "pay-in-lieu" policy allows any property (with appropriate zoning) the ability to locate required parking off-site. However, there are many properties (particularly in Lionshead) that are located a considerable distance from pedestrianized areas. Additionally, many of these properties have direct vehicular access from areas that have little or no impact on pedestrian zones. Allowing these properties to pay-in-lieu is inconsistent with the original goals of the program. There may be other properties that do not currently have the ability to pay-in-lieu that warrant special review. Many properties (along Meadow Drive, for example) exhibit some or all of the characteristics outlined for pedestrian zones under the original program. Page I of 2 *t10 F:\EVERYONE\COUNCIL\MEMOS\00\PRKNGPIL.doc TOIR ¦ Certain properties that have direct vehicular access within the core areas should be required to pay-in-lieu. The Gasthof Gramshammer, for example, has direct vehicular access along Gore Creek Drive - one of Vail's primary pedestrian zones. Staff believes the pay-in-lieu option would be preferable over on-site parking at that location given the pedestrian-oriented nature of Gore Creek Drive. II. FINDINGS Staff and PEC findings are outlined in the attached maps. Large versions of the maps will be on display at the April 18th Town Council meeting. Additional proposed changes include: ¦ An amendment to Section 12-10-18 ("Variances"). This section states that any property receiving a parking variance shall contribute to the Town's parking fund. Essentially, this would allow any property in Town to take advantage of the pay-in- lieu policy. Staff believes this provision is inconsistent with the original intent of the program. Additionally, a new "special review" provision will provide the flexibility necessary to evaluate those projects that truly warrant consideration for the program, while the traditional variance process will still be available for all other properties. 4 ¦ Amendments to Section 12-10-10 ("Parking Requirements Schedule"). Staff is currently reviewing data provided by our consultant for re-evaluation of our required parking schedule. Proposed amendments include the creation of a separate parking schedule for properties within the core areas. III. RECOMMENDATION The Town's Planning and Environmental Commission voted unanimously (3/27/00) to recommend approval of the proposed changes to the Town's parking pay-in-lieu policy to the Vail Town Council. As this a worksession to discuss possible text amendments to Town's Off-Street Parking and Loading Regulations, staff will not be providing a formal recommendation at this time. However, at the time of final review by the Vail Town Council, staff will provide its recommendation. Page 2 of 2 FAEVERYONE\COUNC I L\M EM OS\00\PRKNGPI Udoc Lionshead Parking Pay-in-Lieu Zone .e..u,v..n ~o, n gar ~ "~VER~ . ® w u .u u. u~ I Proposed Pay-in-Lieu Properties J Special Review Applicability Vail Village Parking Pay-in-Lieu Zone i ~~~RaUO~CREEK pa. EA9TMn Ow CR 1 ~ ru fxnx a ,pxx..u r.xcr F.c :p,cxx V EAST HEAWN OR , cppppf w yr - cpvpo v,.. 4 ^ty .IdF ~ WMJ%M MN31 MWt.. w cex nx. ,fr rxurx.f - , _Lv K ~ M /r ~ CIY ° ~ GORE CREEKllR ~ G LAb. 111 y 1 ri y:.~ .N~ x ~H ~ .xf,pp...rm .:+u~\ p p~u cpx• ~IIII( VAIL RD •r+ fpp•e revfx roo N~'.. p• "crr, \ p,. p r ,p .p.pf Proposed Pay-in-Lieu Properties Special Review Applicability COUNCIL FOLLOW-UP TOPIC QUESTIONS FOLLOWUP 2000 04/04/00 VAIL VALLEY EXCHANGE BETH/PAM: Based on the latest changes w/the J1 program, Merv Lapin has been scheduled to appear at the June 13`h worksession. Sybill et al, schedule work session w/V1/E Board of Directors. 03/09/00 LOST LODGING TAX REVENUE STEVE/RUSS: Is there any way to assess lost sales tax After much research, we have found this is not calculatable. Each FROM FRACTIONAL FEE UNITS dollars from timeshare project is different. Diana Donovan fractional fee units, as opposed to what is generated from AU's? 03/09/00 WEEKLY SKIER NUMBERS BOB: Supply weekly skier numbers to Council. Chuck Ogilby 04/06/00 REVIEW BUSINESS LICENSE TOM/STEVE: Is it possible to require businesses physically ORDINANCE located outside the TOV boundaries, but conducting Greg Moffet business within the town, to purchase some type of business license? Breckenridge already some ordinance on its books. 04/06/00 SKI PASS LETTER TO VA BOB: Prepare letter for the Mayor's signature encouraging Council VA to equalize what happens in ski pass pricing (Merchant pass only) between Summit and Eagle County, so as not to put Vail at a competitive disadvantage when it comes to employees. 04/06/00 WEST VAIL ROUNDABOUT GREG H.: What is the replacement status of the dying trees TREES at this location? Navas/Foley 04/06/00 DUST ABATEMENT GREG H./RUSSELL: In re: to logging operations coming off Foley Blue Sky Basin, what procedures will be in place as far as dust abatement? 04/06/00 DISMOUNT/SLOW BICYCLE GREG M.: Schedule an upcoming work session, to include Scheduled for June 6`h work session. ZONES all ski shops that convert to summer bicycle rentals, to Foley/Donovan discuss the pros and cons of both dismount and slow bicycle zones. April 14, 2000, Page 1 04/06/00 TOWN INVENTORY OF NINA: At the next discussion of the Town's own employee EMPLOYEE HOUSING housing, please provide an inventory of all properties, Foley locations, size, and rental rate so Council may more completely understand their total inventory currently on hand (to include everything that's both owned AND leased). 04/11/00 WATERHOUSE This has been scheduled for the work session on May 2, 2000. ENCROACHMENT REQUEST Donovan 04/11/00 YEAR OF THE YOUNG CHILD BETH: Call the Learning Tree to find out if they have a PROCLAMATION sample "proclamation" that can be used for the Year of the Foley Child, which is celebrated nation-wide the week of April 24, 2000. The proclamation should be added to the evening meeting on the 181h 04/11/00 CHAMBER SPONSORED This session has been scheduled at the Lodge at Vail on Wednesday, April REPORT - OUT BY THE VAIL LOCAL 26, 2000, from 7:30 A.M. - 9:00 A.M. MARKETING DISTRICT ADVISORY BOARD Moffet 04/11/00 COMPARABLES ON RUSSELL: With the recent article(s) re: departing retailers, COMMERCIAL PROPERTY RENTAL can we get an assessment that more accurately describes RATES how our rates compare with other ski areas, communities, Donovan etc.? 04/11/00 INCLUSIONARY ZONING RUSSELL: Include a draft inclusionary zoning ordinance Ogilby with the "affordable housing" discussion set for May 16`h 04/11/00 FREE PARKING GREG H./MIKE ROSE/BOB: "Consider" free parking from Mike Rose reports we took in $124,199 in revenue for this period of time. A Ogilby Thanksgiving to Christmas, traditionally the highest-grossing further reduction in revenue would result from fewer debit card and pass retail sales period in the country. We would recapture both sales. However, we could offset these losses possibly through waiting to lost sales tax as well as put huge numbers of skiers on the change from the "summer" bus schedule to the "winter" schedule just mountain. before Christmas, thus a savings of up to $3,000 per day. 04/11/00 STREETLIGHTS GREG H./LARRY PARDEE: Streetlights are out on Vail I Staff is doing a comprehensive check. FYI, two lights between Dobson and Foley Valley Drive, Sunburst, and West Meadow Drive. the Library are out but will require "digging" to restore the power. 04/11/00 SKATEBOARD PARK LARRY PARDEE: The skateboarders are out "in force" Larry called B&B, who supplies the jersey barriers. These barriers are Foley already, so can we get the skateboard park set up quickly? picked up from construction sites throughout the county by town crews. Council is OK w/losing the paid parking the park will take B&B will call as soon as they have them lined up to be collected by us. We through the end of the season. cannot install the equipment prior to having the barriers due to safety considerations. April 14, 2000, Page 2 04/11/00 LEARNING CENTER RUSSELL/ANNIE: A state-of-the-art learning center is Moffet located at the Grand Floridian in DisneyWorld. Materials should be gathered from that site (whether via the mail or in person?!) 04/11/00 BEAVER DAM CIRCLE GREG H.: The west end of this road is buckling badly. Slifer Greg Hall explained there has been some drainage work completed, w/a continuing investigation of the aftereffect. 04/11/00 ALBERTO VILAR RECOGNITION SUZANNE/PAM: Put together/schedule an appropriate Kurz recognition for Mr. Vilar's generous contribution to the Gerald B. Ford Amphitheatre. April 14, 2000, Page 3