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HomeMy WebLinkAbout2000-07-11 Support Documentation Town Council Work Session VAIL TOWN COUNCIL WORK SESSION TUESDAY, July 11, 2000 1:00 P.M. AT TOV COUNCIL CHAMBERS NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. ECO and TOV Joint Work Session. (1 hr.) 2. Employee Anniversary. (5 mins.) o Steve Erickson Pam Brandmeyer 3. Vail Local Marketing Interview for One Position. (5 mins.) 4. Discussion of De-Brucing Property Tax. (30 mins.) Bob McLaurin Steve Thompson Action Requested of Council: Decide if this question should be on the ballot in November. Background rationale: In 1993 the Vail voters approved lifting (or de-Brucing) the revenue limitation impacts of Amendment 1 on all revenues except for property taxes. The Town was one of the first cities in Colorado to de-Bruce. Since then the Town of Avon and Eagle County have de-Bruced all revenues, including property taxes. The Town is currently limited by how much property tax revenue the Town of Vail can collect. If our assessed valuation goes up 13%, the Town's percentage growth in revenue is limited by the Denver Boulder CPI plus our local growth factor (the percentage of new construction). These two percentages have totaled about 5% since TABOR was enacted. The base mill levy cannot be raised without a vote; this provision cannot be de- Bruced. Assessed valuation is impacted by redevelopment or new construction and all properties are reassessed every other year. The next reassessment will occur in 2001 for property taxes collected in 2002. In 1999, the last reassessment period, the assessed value increased 13%, whereas, the Town's growth limit was 3.8%. This change would allow the Town's revenue to keep pace with increases in assessed valuation. When the budget was passed in 1999 for Y2000 ,Town Council showed interest in making this change Staff Recommendation: Council approval to put this question on the ballot in November. 5. Discussion of Potential Changes to the RETT Ordinanance. Bob McLaurin (30 mins.) Tom Moorhead Steve Thompson Background Rational: The Real Estate Transfer Tax has a list of Exemptions. These include transfers to or from Governmental Entities, Gifts, termination of Joint Properties, transfers by reason of Death, corporate Changes Within Entity, Bankruptcies, Corrections to Title, Court Order, Debt Securities, Executory Contract. In addition to these Exemptions there are certain transactions that fall within the intent of these exemptions but should be spelled out. They are 1031 Tax Free exchanges utilizing a qualified intermediary, and transfers for estate tax and probate reasons. Various council members have also expressed an interest in creating some exemption for first home buyers of a primary residence. These are exemptions commonly seen in other RETT Ordinances. We also should examine RETT in relation to transfers of time shares. These transactions often tack place without the benefit of real estate agents, attorneys or title companies leaving purchasers unaware of the 1% tax. We first learn of the transfer after it is past due and a penalty applies. In most instances we are talking about tax responsibility of $30 to $50 with penalties and interest less than $10. Recovery of these taxes takes a great deal of administrative time and creates tremendous ill will with the purchaser. Many new owners find their first interaction with the town is with the tax collector or (worse yet!) the town attorney. It would be appropriate to explore the possibility of placing the collection responsibility upon the Time Share Managing Entity. The Council should also discuss how you wish to utilize funds generated by the Real Estate Transfer Tax. In the past it has been used exclusively for acquisitions and maintenance of Open Space. It is my recommendation that the Council expand the RETT fund uses to fund Capital Projects, as our capital needs continue to grow exponentially. These suggested changes could be brought to you in a draft ordinance in a work session or for first reading at a regular meeting. 6. Donovan Park Proposed Final Draft Presentation and Preliminary George Ruther Cost/Revenue Analysis. (30 mins.) Todd Oppenheimer Russell Forrest ACTION REQUESTED OF COUNCIL: Suzanne Silverthorn Piet Pieters Listen to a presentation on the Final Draft of the proposed Diana Johnson Donovan Park development plan and provide direction and input to the Design Team in anticipation of final document and master plan amendment preparation. BACKGROUND RATIONALE: See memo in packet. 7. DRB/PEC Report. (10 mins.) Allison Ochs Brent Wilson 8. Review July 11, 2000, Evening Agenda. (5 mins.) 9. Information Update. (10 mins.) 10. Council Reports. (10 mins.) 11. Other. (30 mins.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE VAIL TOWN COUNCIL REGULAR WORK SESSION AND THE REGULAR EVENING MEETING FOR TUESDAY JULY 4T" HAVE BEEN CANCELLED. THE NEXT VAIL TOWN COUNCIL REGULAR WORE( SESSION WILL BE ON TUESDAY, 7/18/00, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORT( SESSION WILL BE ON TUESDAY, 7/25/00, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 7/18/00, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL Special Meetenc>a Notice TUESDAY, July 11, 2000 1:00 P.M. - Work Session (unless otherwise noted) 7:00 P.M. - Evening Meeting AT TOV COUNCIL CHAMBERS The regular Tuesday work session and evening meeting for July 4, 2000, will be cancelled in the honor of Independence Day. The Council will reschedule the evening meeting of July 4, 2000, for July 11, 2000, in the Vail Town Council Chambers, 75 South Frontage Road West, Vail, Colorado, at 7:00 P.M. The evening agenda will include the following: CITIZEN PARTICIPATION CONSENT AGENDA 0 The Approval of the June 6 and 20 meeting minutes 0 2"d Reading of Ordinance No. 12, Series 2000 - Designated Open Space. 0 2nd Reading of Ordinance No. 14, Series 2000 - Supplemental Appropriation and Budget Adjustments. Public Hearing Regarding the Lionshead Community Facility Site Second Sheet of Ice Appointment of `Jail Local Marketing District Advisory Board Position. Approval of Settlement to Resolve Outstanding Bill for Improvements at Red Sandstone Creek. Town Manager's Report. TOWN OF VAIL Pamela A. Brandmeyer Assistant Town Manager 06/22/2000 15:26 9704766008 VVTCB PAGE 02/02 tit., ~ 14, 66 June 12, 2000 To Whom It May Concertz: For the past three years I have been heavily involved with both the Vail Valley Marketing Board and the Vail Marketing Advisory Board through my work with the Vail Valley Tourism & Convention Bureau (VVTCB). Within the next two weeks, I will be leaving my position with the VVTCB to pursue other interests within the Vail Valley. While I will no longer be working to directly promote Vail, I will still be involved in the public relations function. Furthermore, I will continue to reside within the Vail town limits. As a resident, and a "marketing expert," I would like to submit my name for consideration in fillinglthe open seat on the Vail Marketing Advisory Board. I would like to remain involved with the Vail Marketing advisory Board because I have an interest in remaining active within the community. I feel my skills and knowledge of the public relations and remarketing functions would be of great benefit to the Vail Marketing Advisory Board, as I have been working in the fields of marketing advertising and public relations for the past eight years. In addition, I have been a resident of the Vail Valley for the past four years. I am truly committed to Van's success as both a resort and a community. I have thoroughly enjoyed my work with the Advisory Board and with the VVTC$, and would be thrilled to find a way to continue my iavolve~nent in these organizations. I have a stake in Vail's future and ar}, eager to help pave the way for the resort town's continued success. I Sincerely, i Emily K_ Jacob , i I i i Memorandum To: Vail Town Council/Vail Recreation District Board From: George Ruther; Chief of Planning Date: July 11, 2000 Re: Donovan Park Development Process PURPOSE The purpose of this worksession is to receive input and direction from the Vail Town Council and the Vail Recreation District Board on how to proceed with the Donovan Park Development Process. BACKGROUND On May 23, 2000 the Donovan Park Design Team met the with Vail Town Council and the Vail Recreation District Board to discuss next steps in the design development process. The Vail Town Council informed the design team that they wanted to see the following revisions made to the proposed site plan: a The elimination of the through-site bus lane, o The inclusion of a full-size basketball court on the lower bench, o The elimination of the redundant portions of the pedestrian path system, a The relocation of the playground facilities from the west end of the site to a location near the youth center facility, and a The relocation of the westernmost parking spaces to an expanded lot area near the recreation building. At that same time, the Vail Recreation District Board was unable to provide specific direction as the Board was awaiting to discuss the mission and goals of the district at an upcoming Board member retreat. The Board wished to defer their comment until after the retreat. Following the retreat, the Board informed the design team thatthe district was most interested in operating and providing recreation opportunities, however the district was not interested in developing and constructing recreation facilities. DIRECTION The Design Team needs input and direction on how to proceed. To help facilitate the discussion, the team has developed the following questions: a Should the team continue to develop and analyze the operational and budgetary impacts of constructing the youth center, recreation building and community pavilion'? C Is the proposed programming square footage is appropriate? (12,000 sq. ft. recreation building, 9,000 sq. ft. youth center, 6,500 sq. ft. community pavilion, 150 ft X 300 ft soccer field, 150 space parking facility) o Should the team proceed with a master plan amendment as depicted on the June 5t', 2000 proposed site plan? What additional information does the Council and Board need to proceed forward? D894 O DEL L ARC H[ T E C T S, p. C. FAX TRANSMITTAL i 0 ~~4mo June 21, 2000 Total iw oipages: 4 o (George Ruther I TO!/ of Community Devekjj 75 South F,. ..:~:.go Road Vail. Colorado 91657 . P h o n e: 970.479.2145 F'ax Phone:970.479.2452 6 o Scott Smith 415202.9970, Ethan Moore 970.476.9409 ® p Kathy ICleinbmlm 415.956.5274, Chris Squadra 303.443.1509 FR a 8 "35 ° 11Donomn Community Park Fadkty II U, a 6e o I Stanley Turner f Odell Archiuws, P.C. 2922 Eo.>, jqc.A Parkway, Suite 205 Colorado 80439 ......M.,.......___......._...... PIt one . 303.670.59$01 Fax Phone: 303.670.71624 ffE1 a Q 1h 0 s For Your Use For Your Review Please Comment ® Urgent Dear George: Please find attached a draft co" of the D Community Park Facility revised site plan, budget options "A" dt -W and ,~"...A cost/revenue summaq for your review and c.....,,.ertt. Please mote that budget option "W1 means that '11 'Nd need t -.Hunk the design and 5) .s 6-.::..1y, resulting to a whole diff:..L,. project type sad finishes. We have Out identified any reduction in program st in these documents at this time because we believe the cost benefit to be negligible GJ to the overall needs', please confirm. We anticipate your comments by noon on Monday, June 26'x. Do not hesitate to give us a call with f nay questioas that you may have. As you are aware I will be out of the office until July le, Please contact Otis or Eric Jones in nay absence. We look forward to "'Aug from you Tank you, e~~& Stanley Turner, Project M , Odell Architects, F.C. F . O C ~ , w.o.rF+err.fravow ti. i/'' ;%i -•:.f, /fir! 0. PWAMW sand [Mrk N'rf . LhopwkbWaft~w tppw PWWr ew?» 4aew- ii , ra47 , iil~ iLu efearedr.nobrartan.d.. .r ~ rl p1~ r 11YLA/O~WrLasso" MiiwrtF~MOrt~~Ergadth0 - F ' S 1 i/~l! r r • v / J'r r• . Lam 0Pr mw~ / 7 1 ( l 1 r11, I % / f f / rwk4rkno?Mr•arums- Tai1 ii/'- / / 'r' ~ , , ~ ~i ® r ~l ~uiy? ii.~i / /r ~ l i ~ r ~ fl ~ S rr.w OstOdr . tilrif M M~ ` _ -vs~ r f - riJ iU i ~r ROM" PAS Mkdl6PWPMD F Comm I IN off or I goo rtrr 42pW*-/~rb V be 0260011. sufflamw 000 009 -zJ CommunKy Perk F=ft bf~iltl4 . . ~ g - ~ }1 ~a,~:.. 906i sL P+rwrrd F.._,,.. -...1 ' A-M Mda}erlbr by r,r.y or rr - 1a.. F++.e ~ r oar ttrt e.yn \ ~iw ......m tlry rb i n i i, FY /rrrn rw - Jam. Donovan Community Park F Fadlity get 21 JUN ~ r Option A a a s T i Cost m 0 C~4 t4~~l e ~ a Da.d p l at4h Leu , 1 b an " IOX26,000 Parking Shwhse 2,092® s> S! rk 3,000,000 Furnis & EquWnert (Asaumse a of ExlAng) 350,000 Ownees Soft g ~3 .p1 1 2,872,306 ondud" n, Em.04 a Mafi y~Min®1 `o y(~~, ~ µ °y~}o SL*totM for 21 June 08 Opd®n e DP op"M A 4.u i.l i1 s w. ~89d1233~(L5$ ~ r. ,111 cm fto f a63 t~ MUM 00/21/00 12:25 FAA 704 443 1508 ...............y r~.w 003 Salt can swaft Option A D~scrlptipu~ Cwt COMM"" ~cOAi 10.73T,T21 , Des~pn sm&v Raaer," ig 6% MMb01ro ewamsoftn QoMInQ~r~y 81i vr1A ft=MSW uMe oIM= ~ %%We wu~oode ~ ~ ~fr,,rt1 Fnr irpa & ><qupprn m D&Ur 42 8'A46 21,760 F~eniahir~ i ~trpnferK ftouwmtflt rA% Z®,4i1 20,412 446% Eacafaffen kfitt trp tots d 01J[AA1 ® wok 7~bTa 199,211 } Rulldinp 14rmtd, FMan Cnedc d, Tap Fpaa M,DD ONWOn, Enpin r* i ?dxWftR TvaOnp 1.ds,bm mmown0 coo% Emd ded AltornWs Fees 50.000 CoraititantReimburn n (A', IWVFICY Z,7a4.ftiti at 'hww of con $ubwW or Hwd cmureamm Coat E*oWg ion 15.777,721 ' f3UMW Of UR COM fbr FurrylHn p a Ew mw III" M blwm of Owner"Cerra Z.76ti.06d TOW of ewe. Efeatadw 4 L1wUfa *ft Coelr ~ 10.i10~R Opffon •1~nM w.~>A~nm.~o, q Page2013 r~+wwlwlolMr.rga~eerarM•1~...rt w~ ~ 841 JUN n st 00 Option A a ~Vw ~18pY~ We amm" URN coma g P Ads P&AIan 7,M SIF 400 Youth Ow 6 8 GYM "An BF 2n Paift shwwfe 4008 3r- 50 2,012= I LS 3.~flaJ~ ~l0,aaa Sublobil n fm 21 Jurme 09 Opffim A go `5a~r Cpl ~.~Fe E OptknA u•iztivu to:lu ru aua aaa JOUG A II! c: X001 .s Amhftec mi Resource Consultants, l mlo isle ague. ago . *do be . OGWW, cv SW o pee 448 Mr. Stanley Turner JLme 21, 2000 Odell Architects. PC 29@2 Emgraen Parkway Suite 205 Englewood, CO 50439 - Dear 3tan1W. I have rwAsed the owner's budget to reflect the Town of Vail's goals ¢nd recent direction from the design teem. Please riots the following .......menis when revk wkV the new Optima: Original Estimate Uses d w dwign documents and Ir"rior finlsltes assumption's provided by the design ,f team In May. • Uses the ~..W~ Infbmu 4ipn detail provided in the allay 15, 2000 report by ARC. Option A • Assumes Moderately reduced level of finish at the Pavilion and Youth Center • Assume less root area, and therefore less masking of the building'masaing° • Assumes less r*M retalriing wells. pedestrian poft, and alts amenhies • Assumes no reduction In programmatic square footage s. Option d \ ? r, `V • Assumes slightly reduced level of flNsh at the Pavilion and Y Center a 0 Assumes lass roof area, and therefore less ng ° 0 • rf~ISking of the builds massingr f s Assumes the minimum sitemrk required, with vary Me site whenities p • Probably wIM require a reduction in progc=maUc square lootap , g 04tiptl®e prlsin0i ftUMde op*M A option 0 I Z122,50 10, i ~,~.uuv 4911 AM ~ , ~ ~l • PaPtdng 3truduro 2,344,1 2.012,600 1,611,610 Z,0 3lea~wark 3,104.194 3.000.000 $53~'d,t>I60 +Fuer*irpa & 6gOpmwd 3W,000 360.000 360,040 ~~4: Ifll~an.o Rw~wr nl d~yU G> I mwe Silt coft 3,105,357 2.572,337 2.4411.02 (rnducin pwgn, EnCkWe ng , KW `ash, C,onfnganctr. ) Totem ~ 21,100,3161 ~ 1i.911G.Ur 1ir054,~2) Zl, i~b r 31q Is ~tbo, Z31 16,oS4t;5yz M 00181/00 19:10 FA3 M 665 1300 A 3 C I®008 n I hope thus is a helpful lb 4f ~,itadst, for de slon-maki g purposes. If you have any qumti3na or rrme ds. n p fe* U9ee to call me. Tbanks f®P tNs ® unity Ra be oF service. CPaI(sto r M To VIE F 9 (303) 67162 US'Mall cc: Rum Furir4 Mark Huff Otis OdSg • i t 1 - i Table 4 b~~ DONOVAN PART{ COA%%i ua a I FACILi i tj&S SUMMARY OF NET OPERATING COSTS AND REVENUES FOR A ne. VAIL RECREATION DISTRICT AND s aala TOWN OF VAEL Estimated Estimated Additional Total Additional Component Additional Coots Revenues Net Costs Building and Groyndt Utilities andBaintanance Gymnastics Building $32,000 50 $32,000• Children's Center' $23,800 $0 $23,800 Playing Fields $13,600 50 $13,600 C.,..-unity Pavilion $17,000 $0 $17,000 Remaining Park Grounds M47,400 So E47 40Q Subtotal Buildings and Grounds $133,800 $0 .5133,800 proem mDutle CostL2"enues )w Snorts Brawk Gymnastics 569,300 $40,900 528,400 Other Sports/Overhead 1w- S7.500 tS6.9001 Subtotal YRD Sports Program $69,900 $48,400 $21,500 VRD Youth Services Branch Camp Vail $28,100 $43,400 ($15,300) Summer/Non-Sutrtnter F . &,,m $40,200 511,200 529,000 Facility Rentals $0 $2,700 (52,700) Overhead 543.60Q s-0 $43.600 Subtotal YRD Youth Services $111,900 $57,300 $54,600 VRD Overhed $25.000 $0 $25,000 Subtotal VRD Programmatic CostslRev. $206,800 a. $105,700 $101,100 Community Pavilion P1p,,., ,matic CosR/Rev. 522,500 $35,000 ($12,500) Total Buildings and Grounds $133,800 $0 $133,800 Total Additional Programmatic 5229.300 $140,700 X88.600 Total Additional Costs/Revenues $363,100 5140,700 5222,400 Building Maintenance Reserve Factor 2 $214,500 $0 $214,500 Total Including Building Reserve Factor $577,600 $140,700 $436,900 1 / Rcnt savings bom existing Camp Vail building included under progranuuatic costs. 2/ Buildrng rusintem¦Me ttacm factor is set at 2% of total facility construction costs. Source: Vail Recreation District, Vail Public Warty Pub Division, Eeoncuocs Research Associates, Sumeaa.au.^, a. i , DESIGN REVIEW BOARD AGENDA Wednesday, July 5, 2000 3:00 P.M. PUBLIC MEETING SCHEDULE PROJECT ORIENTATION / LUNCH - Community Development Department 12:00 pm MEMBERS PRESENT MEMBERS ABSENT Clark Brittain Bill Pierce Hans Woldrich Melissa Greenauer John Schofield (PEC) SITE VISITS 1:30 pm 1. Davis residence - 5133 Black Bear Lane 2. Golden Peak / Vail Ski Mountain - 458 Vail Valley Drive 3. Pearson residence - 303 Gore Creek Drive 4. Raether- 278 Rockledge Rd. 5. Forey residence -1755 w. Gore Creek Drive Driver: George PUBLIC HEARING - TOWN COUNCIL CHAMBERS 3:00 pm 1. Davis residence - Conceptual review of a new single-family residence. Brent .5133 Black Bear Lane/Lot 14, Block 2, Gore Creek Subdivision. Applicant: Kurt Davis MOTION: Hans Woldrich SECOND: John Schofield VOTE: 5-0 CONSENT APPROVED WITH 2 CONDITIONS: 1. That the power box be screened on all sides with landscaping. 2. That staff approval of zoning/engineering issues is required. 2. Pearson residence - Final review of proposed 250 addition and exterior remodel. George 303 Gore Creek Drive #2G/Lot 2, Block 5, Vail Village 1 S` Applicant: Vickie Pearson, represented by Ron Diehl MOTION: SECOND: VOTE: TABLED UNTIL JULY 19, 2000 3. Forey residence - Final review of roof replacement. Allison/ 1755 West Gore Creek Drive/Lot 6, Vail Village West 2nd Filing. George Applicant: Keating Partnership MOTION: Hans Woldrich SECOND: John Schofield VOTE: 4-0 (Pierce recused) CONSENT APPROVED PER THE PLAN 1 TOWN OF PAILi 4. Thornburg residence - Final review of exterior remodel. Allison/ 1460 B Greenhill Court/Lot 20, Glen Lyon. Ann Applicant: Tom Thornburg, represented by Fritzlen Pierce MOTION: SECOND: VOTE: TABLED UNTIL JULY 19, 2000 5. Raether residence - Final review of existing metal roll-up blinds. George 278 Rockledge Road/Lot 15, Block 7, Vail Village 3rd Applicant: Paul Raether, represented by Segerburg, Mayhew Architects MOTION: SECOND: VOTE: TABLED UNTIL JULY 19, 2000 6. Golden Peak/Vail Ski Mountain - Conceptual review of a new snowmaking facility. Brent 458 Vail Valley Drive/Tract B, Vail Village 1St Filing. Applicant: Vail Resorts MOTION: SECOND: VOTE: CONCEPTUAL - NO VOTE 7. Gore Creek Whitewater Park - Final review of the placement of boulders and plant Brent materials within the Gore Creek Stream Tract. Gore Creek Promenade/Tracts I & A, Block 5.13, Vail Village 1 St Filing. Applicant: Vail Valley Tourism and Convention Bureau & Town of Vail MOTION: SECOND: VOTE: TABLED UNTIL AUGUST 2, 2000 Staff Approvals I Crossroads of Vail - Replacement of planters. George 143 E. Meadow Drive/Lot P, Block 5D, Vail Village 1s' Filing. Applicant: Crossroads of Vail Condominium Association Noel, Inc. - Extension of patio deck. Brent 183-2 Gore Creek Drive/Lot A, Block 5B, Vail Village 1 st Filing. Applicant: Noel, Inc. Press residence - Replace deck, remove stucco wall. Allison 975 Fairway Court/Lot 3, Vail Village 10th Filing. Applicant: Thomas Press Town of Vail -July 4th Public Information signs. Ann Vail Village and Lionshead Applicant: Town of Vail Town of Vail -July 4th Special Events signs. Ann Vail Village and Lionshead Applicant: Town of Vail l Sunshine Scooter Barn - New sign. George 141 E. Meadow Drive, Unit A17/Lot P, Block 5D, Vail Village 1 s' Filing. Applicant: Derek Freedman 2 G Columbine North Condos - Deck addition. Allison 2821 Kinnickinnick, Building D (Columbine North)/Lot 4C, Block 4, Vail Intermountain. Applicant: Jeffrey T. and Shari A. Rodeen Mattison residence - Deck addition. Allison 5047 Ute Lane/Lot 33, Vail Meadows 1 St Filing. Applicant: William and Helene Mattison Crossroads -Joint directory sign. Allison 143 E. Meadow Drive/Lot P, Block 5D, Vail Village 1St Applicant: Trevina Ld./Crossroads of Vail Condo Assoc. Caster residence - Deck rail and door/window modification. Brent 2510 Bald Mountain Road/Lot 16, Block 2, Vail Village 13th Filing. Applicant: Sonny & Mary Caster Chamber's residence - Addition of stone to garage entry and handrail. Juliet 772 Potato Patch Drive/Lot 10, Block 2, Vail Potato Patch. Applicant: Russell Chambers Illig residence -Change to landscape plan. Allison 706 West Forest Road/Lot 9, Block 1, Vail Village 6th Applicant: Cliff Illig Vail Mountain Adventure Center - Outdoor display. 254 Bridge Street/Lot L, Block 5C, Vail Village 1St Applicant: Blanche Hill Breeze/Max - Outdoor display 244 Wall Street/Lot L, Block 5C, Vail Village 1 St Applicant: Intrawest Retail Group Flemke residence - Basement finish. Brent 1090 Vail View Drive/Lot B1, Block B, Lions Ridge Filing 1. Applicant: Mary Flemke AT&T Wireless Services - Installation of rooftop wireless equipment. Brent 2077 N. Frontage Road/Lot 39, Buffer Creek. Applicant: Jayne Brandess Revocable Trust Garvie residence - Spa addition and heated stone patio. Allison 1675 Aspen Ridge Road/Lot 6, Block 4, Lionsridge 3rd Applicant: Carolyn Garvie Slifer residence - Awning. Ann 193 Gore Creek Drive/Portion of Lot A, Block 5B, Vail Village 1 St Filing. Applicant: Rodney and Elizabeth Slifer The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479- 2356,Telephone for the Hearing Impaired, for information. 3 PLANNING AND ENVIRONMENTAL COMMISSION PUBLIC MEETING SCHEDULE Monday, July 10, 2000 PROJECT ORIENTATION Community Development Dept. PUBLIC WELCOME 12:00 pm AO Training Session - Variances :30 min. MEMBERS PRESENT MEMBERS ABSENT Site Visits : 1:00 pm 1. Larkspur Restaurant - 458 Vail Valley Drive 2. Vista Bahn Building - 333 Hanson Ranch Road 3. Sitzmark Lodge - 183 Gore Creek Drive Driver: O NOTE: If the PEC hearing extends until 6:00 p.m., the board will break for dinner from 6:00 - 6:30 p.m. Public Hearino - Town Council Chambers 2:00 p.m. 1. A request for a sign variance, from Section 11-4B-19 (13)(4), to allow for a third business identification sign, located at 458 Vail Valley Drive (Larkspur Restaurant)/Tract F, Vail Village 5m Filing. Applicant: Larkspur Restaurant & Bar Planner: Brent Wilson 2. A request for a major CC1 exterior alteration and a variance from Section 12-713-12 (height), to allow for a dormer addition, located at 183 Gore Creek Drive (Sitzmark Lodge)/Lot A, Block 5B, Vail Village 15' Filing. Applicant: Sitzmark Condominium Association Planner: Brent Wilson 3. A request for a conditional use permit, to allow for the establishment of outdoor patio dining and seating, located at 333 Hanson Ranch Road (Vista Bahn Building)/Lot C, Block 2, Vail Village 1s' Filing. Applicant: Ramoiwv and Company Planner: Allison Ochs 4. A request for a variance from Section 12-6F-6, to allow for a garage addition, located at 4718 Meadow Drive/Tract B, Bighorn Townhomes Subdivision. Applicant: Bill Bernardo, represented by Gwathmey Pratt Schultz Planner: Allison Ochs TABLED UNTIL JULY 24, 2000 1 rower OF vas A I 5. Information Update 6. SELECTION OF PEC REPRESENTATIVE AT DRB FOR 2000- Doug Cahill - Jan-Apr. 5, '00 Chas Bernhardt - Apr 19, '00 Galen Aasland - May 3, `00 Brian Doyon - May 17, '00 No Rep - Jun 7, '00 Tom Weber - Jun 21, '00 John Schofield - Jul 5, '00 - Jul 19, `00 - Aug, 2, '00 - Aug 16, '00 - Sep S, '00 - Sep 20, `00 John Schofield - Oct-Dec '00 7. Approval of June 26, 2000 minutes. .The applications and information about the.proposals are available for public'inspection during regular office hours in the project planner's office located at the Town of Vail Community Development Department, 75 South Frontage Road. Rease call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479-2356, Telephone for the Nearing Impaired, for information.. I Community Development Department Published July 7, 2000 in the Vail Trail I I I I I I I I I I i I I I I I I! I Ii i 2 VAIL TOWN COUNCIL - MINUTES TUESDAY, June 6, 2000 7:00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, June 6, 2000. The meeting was called to order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT:Ludwig Kurz, Mayor Sybill Navas, Pro Tern Chuck Ogilby Diana Donovan Kevin Foley COUNCIL MEMBERS ABSENT: Greg Moffet Rod Slifer STAFF MEMBERS PRESENT: Tom Moorhead, Town Attorney The first item on the agenda was Citizen Participation. Marissa Cantrell, owner of a pet care business, expressed concern about the "overzealous enforcement" of Vail's leash law (allows dogs to be off-leash in residential areas as long as the dogs are within 10 ft. of the owner). In response to Cantrell's comments, Mayor Kurz said the Council has had complaints recently from constituents who have asked for increased enforcement. Kurz said Council would schedule time to discuss the animal control policies. Emily Kloser, who has two small children and resides on Garmisch Drive, is concerned about the 25-mph speed limit. She asked Council to reconsider a speed limit change in her neighborhood as part of the Model Traffic Code revision. Kloser noted that there is lack of sidewalks, blind curves and an abundance of on-street parking. In particular, she said children riding their bicycles would be at risk with an increased speed limit from 15 mph to 25 mph. Bob Armour responded to the Council's interest in revisiting the possibility of burying 1-70. Armour presented a rough calculation of $22 million per mile to bury the interstate. The calculation was based on the cost to construct a new parking structure. Armor said the idea would be cost- prohibitive. Jim Lamont urged the Council to keep the dream of burying 1-70 alive, noting the need for long- range visionary planning. Rob Levine suggested the Council remove the cork tiles in the Council Chambers, noting the tiles are the outdated equivalent to shag carpet. The second item on the agenda was the Consent Agenda. Foley moved to approve the May 2nd and May 16th meeting minutes. Navas seconded. A vote was taken and the motion passed 1 June 6, 2000 Town Council Meeting Minutes unanimously, 5-0. Navas moved to approve item B (ratifying a construction contract for Lupine Drive). Foley seconded. A vote was taken and the motion passed unanimously, 5-0. Navas moved to approve item C (second reading of an ordinance vacating an easement at Lot 39-1 in the Glen Lyon Subdivision). Ogilby seconded. A vote was taken and the motion passed unanimously, 5-0. The third item on the agenda was the second reading of Ordinance No. 9, Series of 2000; an ordinance amending Chapter 12-10 and Section 12-2-2, Vail Town Code; with specific regard to off-street parking requirements for properties within Vail's commercial core areas and variance procedures for off-street parking and loading. On May 2"d, the Vail Town Council approved Ordinance No. 9, Series of 2000 on first reading. This ordinance provides for reductions in parking requirements for properties within Vail's commercial core areas. The purpose of this meeting was to review Ordinance No. 9 and discuss some administrative changes made since the first reading of the ordinance. Kaye Ferry, of the Vail Village Merchant Association, urged the town to eliminate the parking requirements, because of the negative impacts on small businesses. Funding for additional parking, due to additional activities on the mountain, should be borne by Vail Resorts to accommodate the parking impacts. Ferry also urged Council to be mindful of the retail development activity at Copper Mountain. They are attempting to lure Vail businesses with offers of low rents, no business license fees, and no parking requirements. Donovan said she believed the reductions in the restaurant parking requirements were too low. However, she agreed to vote in support of the ordinance as long as the Council is willing to make adjustments in the future if problems arise. Navas moved to approve the second reading of Ordinance No. 9, Series 2000, with the finding to strike the third preamble from the ordinance. Foley seconded. A vote was taken and the motion passed unanimously, 5-0. The fourth item on the agenda was the second reading of the Model Traffic Code, Ordinance No. 11, Series 2000. In 1978 the Town of Vail adopted the 1977 edition of the Model Traffic Code, for the regulation of traffic within the Town of Vail. That Model Traffic Code was revised by the Colorado Department of Transportation in 1995. The Model Traffic Code intends to promote uniformity between the state's traffic laws and municipal traffic codes. The Model Traffic Code establishes speed limits for both residential and commercial streets and roads. It establishes speed limits of 25 mph in the business district and 30 mph in the residential district. In order to change the Town's speed limits it has been necessary to do site specific speed studies. The Town of Vail has conducted these studies and the results are reflected in Exhibit A. Navas said that because Katsos Road would be difficult to drive at 25 mph, the speed limit should not be changed. Ogilby asked if it was possible to have different speed limits on some streets rather than have 25 mph on all streets in the Town of Vail. Donovan said she would be concerned if the speed limit was changed from 15 mph to 25 mph on Vail Valley Drive, especially if the road is widened. Kurz commented that the 15-mph speed limit is impossible to enforce. Ogilby moved to table and review Ordinance No. 11, Series 2000, at the July 11 meeting. Foley seconded. A vote was taken and the motion passed unanimously, 5-0. The fifth item on the agenda was the first reading of Ordinance No. 12, Series 2000, an ordinance Designating Ten Properties as Open Space. On May 2, 2000, the Open Space Board of Trustees met and unanimously agreed to recommend ten properties for designation. Galen Assland, a member of the 3-person Open Space Commission, recommended the 10 properties, and urged the Council to approve the ordinance. He also suggested Council stake town-owned property adjacent to Gore Creek to help address encroachment issues and to create increased awareness 2 June 6, 2000 Town Council Meeting Minutes of the public property boundaries. Navas moved to table Ordinance No. 12, Series 2000, until June 20th. Foley seconded. A vote was taken and the motion passed unanimously, 5-0. The sixth item on the agenda was the Vail Alpine Garden Request for Funding. Ry Southard substantiated this request by presenting the Vail Alpine Garden marketing plan that included public radio, the Denver Garden Show, dedication by President Ford on July 4, 2000, and advertising on Channel 7. The international and national marketing program will be contingent upon how their web site is produced. Ogilby asked the Garden Director, Ry Southard, to consider assisting the town in creating a community garden. Ry said he was not familiar with the program but would be willing to investigate it. Donovan and Navas asked if there were plans to charge admission to the Vail Alpine Gardens. Ry said there hasn't been any talk nor plans to charge a fee at this time. Navas moved to approve the one-time capital-funding request for $150,000 to fund construction for the last expansion of the Vail Alpine Gardens at Ford Park. Foley seconded. A vote was taken and the motion passed unanimously, 5-0. The seventh item on the agenda was the presentation of 1999 Audited Financial Record. McMahan and Associates presented the 1999 audit statements. Jerry McMahan said the audit was clean and went along with the Town Charter and the state statutes. Foley moved to approve the 1999 Financial Audit. Navas seconded. A vote was taken and the motion passed unanimously, 5-0. The eight item on the agenda was the awarding of the construction contract for Ellefson Park and the North Trail Townhomes at Arosa and Garmisch Drives to Partain Construction, Inc. Previous Council directed staff to construct a neighborhood park and employee housing units at the intersection of Arosa and Garmisch Drives. After an involved community process and lengthy contract negotiations, staff and the selected contractor have arrived at a mutually acceptable amount. The contract amount is within the allotted budget for both the park and the housing. Pending Council approval the contractor is prepared to submit a final construction schedule, construction being complete in the spring of 2001. The cost of the park construction, $601,000; the fore-sale deed-restricted housing units will cost $1.1 million to construct. Navas moved to award a construction contract for Ellefson Park and the six-unit North Trail Townhomes at Arosa- Garmisch Drives to Partain Construction. Foley seconded. A vote was taken and the motion passed unanimously, 5-0. The ninth item on the agenda was the appointment of two Local Licensing Authority positions. Donovan moved to reappoint Connie Knight and Bill Bishop to the Local Licensing Authority Board. Foley seconded. A vote was taken and the motion passed unanimously, 5-0. The tenth item on the agenda was the Town Manager's Report. At the lose of the meeting, Foley offered condolences and prayers to the Holly McCu eon family. Mccuieon, Vail's Town Clerk from 1993 to 1998, passed away June 6th after a long-term illness with breast cancer. Foley moved to adjourn at 9:25 P.M. Donovan seconded. A vote was taken and the motion passed unanimously, 5-0. Respectfully submitted, 3 June 6, 2000 Town Council Meeting Minutes Ludwig Kurz, Mayor ATTEST: Lorelei Donaldson, Town Clerk Minutes taken by Beth Salter L~ June 6, 2000 Town Council Meeting Minutes I tl VAIL TOWN COUNCIL - MINUTES TUESDAY, June 20, 2000 7:00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, June 20, 2000. The meeting was called to order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT: Ludwig Kurz, Mayor Sybill Navas, Mayor Pro-Tern Chuck Ogilby Diana Donovan Kevin Foley Rod Slifer Greg Moffet STAFF MEMBERS PRESENT: Bob McLaurin, Town Manager Tom Moorhead, Town Attorney Pam Brandmeyer, Assistant Town Manager The first item on the agenda was Citizen Participation. Joe Staufer, a Town of Vail business owner and resident, stated he was concerned about an article in the local newspaper regarding the possibility of the Town of Vail considering the use of an Urban Renewal Authority financing vehicle for public improvements in the Lionshead area. He said this avenue would require some Lionshead condominiums to be designated as "blighted". He warned the Council this would be a mistake and said these condominiums could not be considered "blighted" when they are million dollar condominiums. He felt this route would negatively impact property values and the town. Glen Davis, representing the Vail Jr. Hockey Association, informed the Council of the association's efforts to place a temporary sheet of ice at the Vail golf course practice range this winter. He also stated that a private donor has spoken with Russ Forrest and said they were willing to spend $400,000 needed to purchase equipment for the rink with three conditions. The three conditions are 1) the approval of a repayment plan of $60,000 per year for ten years; 2) the Vail Recreation District would be the primary scheduling agent for the new facility; and 3) the new facility would be the primary hockey facility for the Vail Jr. Hockey Association and they would use the Dobson Ice Arena as a secondary facility for overflow practice time. Eileen Connors, a Vail resident, asked the Town Council for help in her efforts to be accommodated in the work place with her employers. She stated she needs to wear special glasses due to her sensitivity to sunlight and other lights in businesses. She said the employers are not willing to allow her to wear the special glasses and she cannot work anywhere in town. She said the Town Council should tell all employers about the American's with Disabilities Act (ADA) and its requirements of employee accommodation. She also criticized Vail Resorts for participating in the National Ski Area Association's environmental platform. She said they misrepresented themselves and said it was a deception to lure people to Vail. She also said that the employee-housing problem would not go away until the businesses start paying an affordable wage to their employees. 1 June 20, 2000 Town Council Meeting Minutes i y Bob McLaurin, Town Manager, stated she should get in touch with the EEOC and Department of Justice for her employer issues. Joe Staufer, a Vail business owner, stated he is an employer and he says most employers pay way above minimum wage, with benefits and subsidized housing. He said the statements previously made by Eileen Connor were based on someone who is upset and not a reality. The second item on the agenda was the first reading of Ordinance No. 12, Series 2000 - The Designation of Ten Properties as Open Space. On May 2, 2000, the Open Space Board of Trustees met and unanimously agreed to recommend ten properties for designation. Russ Forrest, Director of Community Development, stated the Open Space Board of Trustees is recommending ten properties to be designated open space. He reviewed the memorandum sent to the Council, the ten properties that were recommended and the criteria that qualifies a property for open space. According to the Vail Town Charter, land that is designated as open space must be maintained as open space in perpetuity unless voters agree to change the use. The ten properties recommended are 1) Stephens Park; 2) Buffehr Creek Park, Lot 34; 3) the upper bench of Donovan Park; 4) a parcel of land above Sandstone Drive (which is steep and approximately 6.3 acres); 5) a small property where Buffehr Creek runs through it that is part of the North Trail; 6) Tract A, Vail Potato Patch; 7) Tract D, Vail Potato Patch; 8) a portion of 525 Forest Road, owned by the town; 9) land in East Vail, east of Pitkin Creek Meadows Townhomes, which is a steep hillside and winter range for bighorn habitat; and 10) a parcel in East Vail, Tract C, Bighorn Townhomes Subdivision, which is in an avalanche zone. The addition of these parcels would increase the amount of designated open space in Vail from 396 acres to 444 acres. Council member, Chuck Ogilby, asked where the boundary is on the stream tract parcel. Russ clarified the boundary area. Council member Greg Moffet made a motion to approve on first reading, Ordinance No. 12, Series of 2000, and Council member Kevin Foley seconded the motion. I Guy Aurault, a local resident, thanked the Open Space Board of Trustees for their recommendations and stated open space is very important now and for our future. Mayor Ludwig Kurz thanked the Open Space Board of Trustees and those that were involved in this process for their efforts. A vote was taken and the motion passed unanimously, 7-0. i II i 2 June 20, 2000'Town Council Meeting Minutes 0 The third) item on the agenda was the first reading of Ordinance No. 14, Series 2000 - Supplemental Appropriation and Budget Adjustments. Chris Stouder, Finance Manager, stated she was standing in for Steve Thompson. She stated there were a couple of corrections to the supplemental appropriation that was given to the Council. The schedule of proposed supplemental appropriations and budget adjustments provides additional detail and justification. The supplemental amount of $2.2 million seems excessive in and of itself. However, please note that $1.9 million of the $2.2 million appropriation is directly reimbursed to cover costs. The balance of the supplemental appropriation is to fund additional costs needed for various programs. The net impact of the supplemental appropriations and adjustments to revenue budgets amounts to a use of fund balance of $738,511 in the various funds. We may be able offset this deficit in 2000 by having expenditures coming in under budget as we have in past years. However, at this time it is to early too estimate this potential savings. Council member, Greg Moffet made a motion to approve on first reading Ordinance No. 14, Series of 2000, and Council member, Sybill Navas seconded the motion. A vote was taken and the motion passed unanimously, 7-0. The fourth item on the agenda was the Vail Community Chamber Web-Site Presentation. At the request of Mr. Joe Staufer, representing the Vail Community Chamber, this item was tabled to the July 18 meeting. The fifth item on the agenda was the Town Manager's Report. Bob McLaurin, Town Manager, stated construction season is in full swing in town. He also reviewed a recommendation presented to Council in his report to eliminate consideration of condemnation as an implementation tool for construction of the Lionshead "Hub" site. Further discussion ensued. Bob stated the Council and staff had a conversation about Phase III and there was never any intention for the Council to take any private property. The fact is that Council directed staff to formally take the condemnation off the table. The Council is inviting the neighbors to meet frequently and have the neighbors participate in the process. Mayor Ludwig Kurz clarified for the community that the Council had directed design teams to come up with ideas to review for this site. He said one of the design teams plans showed one idea that would have needed to infringe upon private property that was currently in Lionshead. He reiterated this Council has never said they agreed with that particular plan, and had not considered or discussed condemnation as part of the community facilities planning process. He stated it was unfortunate the prospect of condemnation had been raised prematurely by owners of a twelve-unit condominium complex and that this position has never been taken by this Council. The Council has never said it stood for condemnation and wanted to make that quite 3 June 20, 2000 Town Council Meeting Minutes clear. He said he hopes this statement will diffuse any further condemnation discussions and not sidetrack pending decisions on a site plan for the Hub site. The Council members directed staff to prepare and issue a news release reflecting its position. i As there was no further business, a motion was made by Council member Greg Moffet to adjourn the meeting and Council member Kevin Foley seconded the motion. A vote was taken and the motion passed unanimously, 7-0. The meeting was adjourned at 7:35 p.m. Respectfully submitted, Ludwig Kurz Mayor I ATTEST: Lorelei Donaldson, Town Clerk Minutes taken by Lorelei Donaldson I i i i i I i i 4 June 20, 20001own Council Meeting Minutes I ORDINANCE NO 12. Series of 2000 AN ORDINANCE TO DESIGNATE TEN PROPERTIES IN THE TOWN OF VAIL AS OPEN SPACE AS PER SECTION 13.11 OF THE TOWN OF VAIL CHARTER (SEE EXHIBITS A) WHEREAS, the Town of Vail Charter provides a process to protect properties as open space that met specific criteria outlined in Section 13.11 of the Town of Vail Charter; and WHEREAS, the Town Council believes that it is appropriate to maintain open space zoning on certain designated properties in perpetuity unless, and until, a majority of the Town of Vail registered electors decided to remove the a Designated Open Space classification; and WHEREAS, the Town of Vail Open Space Board of Trustees unanimously voted to designate all ten properties in Exhibit A as open space; and, WHEREAS, the Town Council finds that the ten properties in Exhibit A meet the criteria outlined in Section 13.11 of the Town of Vail Charter. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, AS FOLLOWS: Section 1 The Town Council hereby finds, determines and declares that the properties identified in exhibit A will be designated open space. Section 2 The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. Section 3 The repeal or the repeal and reenactment of any provision of the Vail Municipal Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 4 At this time, available records indicate all included properties are owned by the Town of Vail. If title of a property placed in the open space designation as identified in Section 13.11(a) 1-3 is found in the future to not be owned entirely by the Town of Vail, then the designation of that property is null and void and will be repealed with approval of an ordinance. Section 5 All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are hereby repealed to the extent only of such inconsistency. The repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, heretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED AND ORDERED PUBLISHED ONCE IN FULL, this 20th day of June, 2000. A public hearing shall be held hereon on the this 20th day of June, 2000 at the regular meeting of the Town Council of the Town of Vail, Colorado, in the Municipal Building of the Town. Ludwig Kurz, Mayor ATTEST: Lorelei Donaldson, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 11th day of July, 2000. Ludwig Kurz, Mayor ATTEST: Attachment A for Ordinance number., Series of 1999 Property & Legal Zoning Natural Acres Remarks Description Features 1)Stephens park - Outdoor Gore Creek, 2.66 This is currently used that area east of Recreation grassy as a park. Kinnickinnick Rd. playing field. 2)Buffehr Creek Outdoor Landscaped .3 This is an existing Park, Lot 34 of Recreation park park Buffehr Creek Subdivisions 3) Upper bench Outdoor Mapped as 36.49 Deer and elk are (southern most Recreation Moderately seen on the site parcel) of Donovan sensitive grazing. Park habitat by the National Heritage Program 4) Unplatted Natural Area Rock fall 6.38 parcel number Preservation hazard/steep 2103-014-00-014 hill side northwest of 1139, 1109, 1079 and 1039 Sandstone Drive 5) Parcel number Natural Area Wetlands/rip .76 Buffehr Creek runs 2103-122-04-028 Preservation arian area & through this site Stream tract on stream tract Buffehr Creek, 6) Tract A, Vail Outdoor Steep hill 11.71 This was recently Potato Patch Recreation side/north acquired from VA, trail 7) Tract D, Vail Natural Area Steep hill 3.26 This was recently Potato Patch Preservation side/north acquired from VA trail *8) That portion of Agriculture Riparian and 6.3 acres Gore Creek runs 525 Forest Road Open Space Wetland area through this site. It is owned by the nearly all wetlands on Town of Vail. (see the site. legal description) 9) parcel, 2101- Natural Area Winter This property has no 122-02-001 & Preservation Bighorn 7.9 acres practical access. 2101-122-00- Sheep 001 (Land east of habitat Pitkin Creek Meadows Townhomes) 10) Tract C Outdoor Red 58 acres Bighorn Town Recreation Avalanche homes Subdivision area Total I I 176.34 * Legal Description for property number 8: Parcel land located in the N 'h of Section 7, Township 5 South, Range 80 West of the Sixth Principal, which is bounded on the north by Vail/Lionshead, Second Filing, and on the south by Vail Village - Third Filing, according to the maps thereof recorded in the office of the Eagle County, Colorado, Clerk and Recorder, said parcel of land described as follows: Beginning at the northeast corner of Lot 6, Block 3, said Vail Village - Third Filing, which is also the northwest corner of Lot 41, Block 7, Vail Village First Filing: thence the following two courses along the northerly boundary of said Vail Village - Third Filing: (1) N72°14'00" W 575.00 feet; (2) S38°11'43" W 673.40 feet; to the northwest corner of Lot 5, Block 4, said Vail Village - Third Filing, which is also the most northerly corner of Lot 1, Block 2, Vail Village, Sixth Filing; thence, departing said northerly boundary, N03°08'38" W 400.45 feet to the southerly boundary of Tract B, Vail/Lionshead Second Filing; thence the following ten courses along said southerly boundary: (1) N82°24'00" E 37.00 feet; (2) N54°34'00" E 72.00 feet; (3) N11°34'00" E 252.00 feet; (4) N64°22'00" E 95.00 feet; (5) N88°05'00" E 125.00 feet; (6) S73°36'00" E 188.00 feet; (7) N90°00'00" E 150.00 feet; (8) S49°36'00" E 235.00 feet; (9) S86° 48'42" E 179.90 feet; (10) S19°52'38" W 181.57 feet (S19°19'50" W 179.60 feet calculated); to the point of beginning, containing 6.302 acres, more or less. Note: Bearings based on record call, Vail/Lionshead Second Filing. This description was prepared from the recorded subdivisions which surround the parcel. \\VAIL\DATA\EVERYONE\ORD\00\ORD14DES. DOC ORDINANCE NO. 14 SERIES OF 2000 AN ORDINANCE MAKING SUPPLEMENTAL APPROPRIATIONS AND BUDGET ADJUSTMENTS FROM THE TOWN OF VAIL GENERAL FUND, CAPITAL PROJECTS FUND, HOUSING FUND, POLICE CRIMES FUND, FACILITY MAINTENANCE FUND, REAL ESTATE TRANSFER TAX FUND AND PARKING FUND OF THE 2000 BUDGET AND THE FINANCIAL PLAN FOR THE TOWN OF VAIL, COLORADO; AND AUTHORIZING THE EXPENDITURES OF SAID APPROPRIATIONS AS SET FORTH HEREIN; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, contingencies have arisen during the fiscal year 2000 which could not have been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance No. 25, Series of 1999, adopting the 2000 Budget and Financial Plan for the Town of Vail, Colorado; and, WHEREAS, the Town has received certain revenues not budgeted for previously; and, WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in accordance with Section 9.10(a) of the Charter of the Town of Vail; and, WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make certain supplemental appropriations and budget adjustments as set forth herein. NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO that: 1. Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town Council hereby makes the following supplemental appropriations and budget adjustments for the 2000 Budget and Financial Plan for the Town of Vail, Colorado, and authorizes the expenditure of said appropriations as follows: FUND AMOUNT General Fund $ 48,300 Real Estate Transfer Fund 150,000 Housing Fund 1,136,525 Facility Maintenance Fund 25,000 Parking Fund 29,200 Police Crimes Fund 44,500 Capital Projects Fund 841.500 Total $2.275.025 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. 3. The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. 4. The repeal or the repeal and reenactment of any provision of the Municipal Code of the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. 5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extend only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 20`h day of June, 2000, and a public hearing shall be held on this Ordinance on the I I ' day of July, 2000, at 7:00 p.m. in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Ludwig Kurz, Mayor ATTEST: Lorelei Donaldson, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this I V" day of July, 2000. Ludwig Kurz, Mayor ATTEST: Lorelei Donaldson, Town Clerk Oorinance00.14 'o To: Vail Town Council & Vail Recreation District From: Russ Forrest Date: July 11, 2000 Subject Lionshead Civic Center Public Hearing 1. INTRODUCTION: The purpose of this public hearing is to solicit public input on the various site plans that have been developed to date. There are three basic alternatives with variations on each of the basic alternatives. No action is being requested of the Town Council at this meeting. Specifically public input is requested on the following questions: "Which site plan achieves the project objectives and works best for the project area?" 2. PROJECT OBJECTIVES The objectives of this project as identified by the Town Council in February of 1999 include: 1) The facilities plan will build upon the community facility ideas and lands that have been identified through the Vail Tomorrow, Common Ground, Lionshead Master Plan, and other community processes. 2) The facilities programming will complement both recreational (e.g., skiing and mountain sports) and cultural (e.g., art, performing arts) amenities that exist in the Vail Valley so as to create a world-class network of community facilities in the Valley. 3) The facilities shall be outstanding in their design and programming. Potential residents and guests would be drawn to Vail because of them. These should be unique facilities. 4) The facilities will serve both Vail Valley residents and guests. 5) Public-private partnerships will be pursued to finance the development of the facilities. 3. BACKGROUND On September 21, 1999 the Vail Town Council and the Vail Recreation District approved the following: 1 i 1) Entering into a contract with EDAW to begin the design process for the hub site uses (2nd Sheet of Ice, learning center, family center, and event center with a performing arts function). EDAW was one of three design teams that competed in a design contest to work on this project in June of 1999. 2) Issuing. a request for proposals to complete a market analysis of the uses on the hub site. 3) Issuing a request for proposals for site planning on the recommended uses for the Lower Bench of Donovan Park (Recreation Fields Park, Youth Center, Day Care, Multi-use Pavilion, Pool, Gymnastics)., Since that time the program has been simplified to include:. Recreation Fields & Park, Youth Center, Multi-use Pavilion, Gymnastics) 4) Budgeting resources in 1999 and 2000 to move forward with the market analysis and design of communi~ facilities. 5) Moving forward in exploring a 2" sheet of ice, learning/meeting center, family activity center, and housing on the Charter bus lot, and parking structure site Since that time a market analysis has been completed (See attachment 1) on the proposed uses on the Lionshead hub site. In addition, a public meeting was held on March 2"d to review the program for the Lionshead hub site. From that meeting and the market analysis, there has been strong support for a learning/meeting center, 2nd sheet of ice, and a family entertainment center. On March 27'h through March 30`h the design team met to develop three alternative site plans. Since that time, the design team and staff have been developing cost and revenue estimates for each alternative. In addition, staff has had the opportunity to review the preliminary concepts with ;many of the adjacent property owners and other stakeholders in the community. 4. PROPOSED PUBLIC USES The public uses are essentially the same in all the alternatives. They; include: Learning/Meeting Center: The learning/meeting center is a convergence of technology, nature, human interaction, education, and culture,. The concept is to provide space that meets a variety of community and economic needs with exceptional programming for local residents and guests. The concept of an "unconventional" center has been developed which would include the following: 20,000 square foot ballroom with a convertible floor plan to accommodate performances/events requiring theater style seating; break out space; technology room (This space could potentially be sponsored by a technology oriented company and would be an extension of the library by providing additional internet stations, a virtual office for guests, and classroom space requiring computers); office space for educational not-for-profits; small theatre: (One of the concepts has space for a 200-250-seat theater that could be used for lectures, large classes, and community theatre). Ice Program: The plan to date has been to upgrade the Dobson Ice Arena. The purpose of the upgrade is to enhance the seating to accommodate large groups (over 2500 people). Dobson would continue to be used for special events. The purpose of the 2"d sheet of ice would be to provide an ice sheet for practices and some youth competitions. There would be minimal seating around the 2nd sheet of ice. The 2nd sheet of ice would also allow additional public skating time. Two 2 sheets of ice would also facilitate hosting large hockey or figure skating tournaments. Alternative 3 includes a new Dobson and a second sheet of ice located above the parking structure. However, from a cost standpoint it is highly desirable to keep Dobson in its current location as shown in alternatives 3A, 2, and 1. Family Activity Center (FAC): The Family Activity Center is viewed as an active gathering spot where people of all ages can try new things, hang out or watch other people in an informal, hip and welcoming atmosphere. Elements discussed to date include: Indoor Skatepark, Active Drop-In Youth/Teen Center, 3 -4 lane y bowling alley, and Climbing Wall. Additionally, there should be a-nearby food/cafe service to enhance the FAC as well as the rest of the proposed uses at the Hub site. Housing: Based on the Lionshead master plan and the Town Council's critical strategies, 25,000 square feet (90 beds) of.affordable housing has been included in all the alternatives. 5. ISSUES FOR COUNCIL'S CONSIDERATION SITE PLAN OPTIONS Alternatives 1&2: On June 14th the design team presented variations on alternatives 1 &2. Variations on alternatives 1 & 2 can accommodate additional private development and a hotel. Alternative 1 appears to be financially viable. However, with some additional work, the design team believes we could make alternative 2 financially viable as well. This may require creating additional dwelling units or timeshare units versus hotel rooms. The major difference between alternatives 1 & 2, is that alternative 2 has a modest size public plaza and it does not significantly affect the footprint of the existing parking structure. Alternative 3:1 have met with Marilyn Dyer, President of the Lodge at Lionshead Phase III, and made it clear the Town will not consider condemnation of any property to achieve its community facility objectives. If Phase III wants to consider working with the Town on alternative 3, 1 hope to receive some indication of that interest by July 11 th or the 18th. However, it will take several months to adequately determine the specific spatial or monetary needs of the homeowners to facilitate a win/win solution. Staff also believes that with regard to alternative 3 it is critical to leave Dobson in its current location to reduce the total cost. This is physically possible. Also, this maintains the focus of the community uses in the plaza and significantly reduces the costs. The major design consideration for alternative 3, is whether the Council and the community believe the public plaza is of significant enough value to justify the associated costs. Hotel: The financial analysis indicates a hotel is viable on this site and a learning/meeting center would have a positive impact on other hotels. However, this is based on two assumptions: 1) The newly planned hotels i.e. Gondola site 3 hotel and Vail Plaza Inn would generate new demand; and 2) existing hotels will not want to release significant numbers of rooms 12-24 months in advance during peak winter and summer periods for meeting participants. We will be testing these assumptions in the next two weeks with the hotel community (See Attachment 2). FINANCING & ELECTION OPTIONS: The Vail Recreation District has clarified its mission and has determined it will operate facilities but will not build facilities. Therefore, the Town of Vail will need to finance the capital costs for all the facilities and/or develop public private partnerships to develop those uses. Based on the economic analysis, it may be possible to build the public uses without public funding (aside from the value of the land which the Town will retain ownership of). The private sources of funding could include: • Corporate/private sponsorship • Sale of parking spaces • Sale of dwelling units or fractional fee units • Revenue from a hotel (Relatively minor contribution compared to dwelling and fractional fee units) The total cost of the public uses ranges from $63 million to $150 million (See attachment 3). If Dobson is maintained in its current location the cost is closer to $63 million. Unless the program is altered significantly, private financing will be needed to build these uses. Creating public uses that are entirely financed by private sources would greatly simplify the process. We could take the next year to implement a fund raising campaign (after a specific site plan is chosen). Then, in 2001, determine whether and how to move forward with a public vote. It would be possible to do a non-binding referendum (at any time in the year) to determine if the public supported the final concept. If private fund raising fell short, then a binding public vote would also be possible in November of 2001. By moving the vote to 2001, we will be able to allow for adequate time to come to a decision on the site plan and the architecture and to initiate a fund-raising campaign. Right now the schedule is based on being prepared for a public vote in November of 2000: Given that one year of fund raising was anticipated, it would not drastically delay the project to look at a 2001 ballot issue (if a public vote is necessary). 5. INPUT FROM JUNE 14TH & INPUT FROM LIBRARY Attached is a summary of the public input from the March 2"d and June 14th public meetings along with input received from the display at the library (See attachment 4). 6. PROPOSED HUB SITE SCHEDULE The next general steps include: 1) Choosing a preferred site plan and determining a preferred direction for financing the facilities. This step includes determining if a'public vote is needed in 2000. 4 2) Refining the preferred site plan (Architectural sketch plans & financial planing) Summary of process to date & potential dates for next steps Action Start Finish Who Develoo alternative site plans Design Charette-develop alternative ideas Mon 3/27/00. Design Team Refine and Test Ideas Test Ideas with stakeholders Mon 4/17/00 Fri 6/8/00 Staff & DT Complete cost estimates Mon 5/1/00 Fri 6/2/00 EDAW Complete Market Analysis of a hotel Wed 5/3/00 Tue 5/23/00 ERA&EDAW VRD/TOV Meeting to review alternatives Tue 5/23/00 TOV/VRD Design team prepares for public presentations Tue 5p/23/00 6/14/00 Design Team Develop draft operational plan recommendations Thu 5/4/00 Thu 6/8/00 Staff & EDAW Process to choose a preferred alternative Public Presentation of alternative ideas Wed 6/14/00 Staff/Design Joint VRD and Council Meeting Tue 7/11/00 (evening) * Work session to review next steps Tue 7/18/00 Ballot Initiative (If on July 18th the Council chooses to move forward with a funding issue for the November 2000 ballot the following would be the next steps for a ballot initiative) 1 st Reading of an Ordinance Tue 8/1/00 or Tues 8/15/00 2nd Reading of an Ordinance Tue 8/15/00 or Tues 9/5/00 Public Vote for Funding Mon 11/6/00 Note: Next steps after this phase would include continued fund raising, development of the architecture, and development review. F:\cdev\CO U N C l L\M E M OS\00\COM711.doc 5 i Attachment 1 Community Facilities Market Analysis 6 Section 11 EXECUTIVE SUMMARY The purpose of this study is to evaluate the economic feasibility and fiscal impact of developing the following community facilities in the Town of Vail: a conference and learning center, a performing arts center, a second sheet of ice, and a family entertainment center at the Vail Hub Site near Lionshead. The economic feasibility assessment focused on market feasibility and financial feasibility from operations. Capital costs are not addressed in this study since the design team, under a separate contract and study, has yet to estimate capital costs. It is clear, however, that the revenue generated by the candidate uses is not sufficient to amortize capital costs. This section of the report provides a brief overview of ERA's primary findings. Please read the body of the report for a detailed discussion of market and financial issues, and assumptions. ll at REGIONAJLI ECO OM I[, &1'EMOG HICS, Li11VD ASH H OR T Because of rapid growth in visitation, strong demand for new second-home properties, a rapidly growing resident population, and other factors, Eagle County has enjoyed a prolonged period of rapid economic growth. The primary visitor attraction in Eagle County is the world-famous Vail ski resort, but the number and variety of other visitor attractions within the Vail Valley continue to expand each year, with summer-season visitation growing in importance. The Vail Valley is the primary market area for the proposed facilities. Ivey demographic characteristics of the Vail Valley are as follows: o The population of the Vail Valley is projected to increase by over 20 percent during the next 5 years. o. The majority. of families in Eagle County live outside of the Vail Valley. o The median income of the Vail Valley is significantly higher than that of Eagle County and the state of Colorado. According to the Vail Valley Tourism and Convention Bureau, the Vail Valley includes about 2,750 hotel rooms, 2,500 condominium units, and 150 rental home properties. The largest concentration of rooms is located the Town of Vail where there are approximately Economics Research Associates II-1 Community Facilities Market Analysis for the Hub Site Location - ERA Project No. 13401 I 1,700 hotel rooms and 1,970 condominium units. The average annual occupancy-rate in 1998 was approximately 54 percent for Vail Valley properties as a whole, with hotel properties experiencing occupancy rates of about 64 percent and condominium properties having annual average occupancies of about 39 percent. The estimated total visitor-nights in the Vail Valley are about 3.1 million annually, which translates to about 715,000 individual visitors per year. ERA estimates that on Friday and Saturday nights, during the peak winter and summer months (February and July), there may be as many as 14,500 overnight guests staying within Vail Valley. I CONFERENCE AND LEARNING CENTER I The results of the meeting planner surveys and interviews with ',competing facilities indicate that there is strong demand for a conference facility in Vail. The primary market segments that will potentially use the proposed facility are association groups and large-scale - corporate sales and training groups. Although the majority of business will be based nationally, the facility should expect a sizeable portion of demand (up to 39 percent) to come from Colorado-based associations and corporations, especially during the spring and fall shoulder seasons- The following recommended configuration for the proposed facility was developed based on the results of ERA's market research: I • 20,000 square foot ballroom, divisible into 8 to 10 sections; i • 6,500 square feet of flexible breakout rooms in two or more divisible banks with a total of 10 to 12 rooms; • 500 square foot boardroom; and ` • A minimum of 10,000 square feet in lobby and prefunction space'.. I All meeting space should be equipped with state of the art technology including fiber optic capabilities and multiple electrical floor outlets to accommodate !exhibitions. The building design should incorporate clear-span space for the ballroom with ceiling heights of a minimum of 18 feet... The lobbylprefunction space should feature broad expanses of windows to accentuate the scenic mountain environment of Vail. Additionally, the !Dobson Arena or the proposed second arena should be considered as adjunct event space, doubling as secondary exhibit or meeting space for group bookings of over 800 people. Economics Research Associates 11-2 Community Facilities Market Analysis for the Hub Site Location - ERA Project Nol. 13401 i i I f The Learning Center concept of a high tech training center, as envisioned by the community, would work well as an adjunct facility to the conference center which would be available for both community use and conference use. ERA envisions the facility functioning as a computer lab, with about 40 computers and a few small-meeting rooms with video conferencing capabilities. These small meeting rooms can either be breakout rooms shared with the rest of the conference facility or separate rooms that are only accessible from within the learning center. In total, the learning center should comprise approximately 1,000 square feet and should be located adjacent to business service offices with- a separate- entrance that is._, accessible from outside of the building. PERFORMING ARTS CENTER The Town of Vail directed ERA to evaluate the economic feasibility of a 200-seat "black box" theater, a 1,100 to 1,200-seat theater,, and a 2,200-seat theater. The Town further directed ERA to consider only scenarios that would not directly compete with the Vilar Center for the Arts in Beaver Creek. The review of theaters in resort locations reveals several lessons: The small theaters either operate as rental houses for primarily community theater groups, or are associated with a professional, repertory theater group in order to generate enough programming. o The larger theaters operate as rental houses, presenting houses, and production houses. Several are associated with universities. Civic theaters in resort locations tend to operate as rental houses. However, there are many examples of civic theaters that operate as presenting houses _in larger urban markets. Private, non- profit operated theaters tend to operate as presenting houses and incur significant operating deficits that are covered by contributed income. Rental houses experience relatively modest operating deficits, while presenting and production houses experience significant deficits each year that are covered by contributed income raised each year. o Despite locations in tourist markets, a large majority of annual theater patrons comes from the resident market. Dinner theaters are the exception. Econondes Research Associates U-3 Community Facilities Market Analysis for the Hub Site Location - ERA Project No. 13401 i - Given Vail's superior demographic characteristics for supporting performing arts, specifically high-incomes, high educational achievement, and older age' profile, Vail should achieve higher than average market penetration rates. It is estimated; that new center of 1,100+ seats may expect to support approximately 32 to 40 of professional performances per year, and perhaps more than 50 with special programming. However, to I achieve this level of activity, the performing arts center would have to offer popular artists and a diversified program, in addition to renowned classical artists. Average ticket prices would also have to be consistent with the market, with typical average prices in the $30-$35 range. The 200-seat "black box" theater is not feasible as a commercial venue because of its small size and limited ticket sales potential. However, the theater could be developed as a community facility for local arts groups. Given the relatively small number of local arts groups and their limited capacity to pay rent, and the lack of a professional repertory theater company to develop in-house productions, the Town would have to identify other community uses for the theater to warrant its development. These other uses may, include community meetings, local access cable TV programming, lectures and educational programs, etc. Some of these other uses are compatible with the conference/learning center, 'or the library. The theater, however, is not a substitute for dedicated meeting space in the conference center. A 1,100 to 2,200 seat theater would require a presenting organization to ensure adequate and diversified programming. The cost of development is !too great, and the potential utilization too limited, to operate simply as a rental house and, depend on outside promoters to book the facility. As a presenting house, however, the annual operating deficit would probably be substantial, on the order of $800,000 to $1.4 million, or more, based on the experience of other presenting theaters of this size. While not unusual for presenting theaters, this annual subsidy burden is probably too great for a town the size of Vail. It is recommended that the Town of Vail only consider a theater of this larger size range if it is developed and operated by a private, non-profit organization that can raise the capital for development costs, and an adequate amount for an operating endowment. If such an organization emerges and successfully meets its fundraising targets, the Town 'May consider offering land or air rights within the Hub Site location for the facility since it would add to Vail Valley's cultural offerings. The Town, however, should carefully develop a contingency operating plan should the non-profit organization fail and abandons the facility located on city property. Since it would probably take an organization some time to raise the capital for Economics Research Associates 114 Community Facilities Market Analysis for the Hub Site Location - ERA Project No. 13401 i construction and an operating endowment, it is recommended that a theater be considered as a potential second-phase development for the Hub Site location Finally, if a performing arts center is pursued in a later phase, a theater of approximately 1,400-1,600 seats is recommended. An indoor theater of this size would be too large to compete with the Vilar, and too small to lose acts to an arena/event center. A theater of this size would provide a quality performance venue, with commercial potential, that currently is not available in the Vail Valley. ICE RINK MARK ET ANALYSIS Based on our examination of existing and future demand for ice time in the Vail Valley and on the rink manager's reports on lost event and hockey business, ERA believes that Vail could develop a second sheet of ice and enjoy solid operating performance at a two-sheet facility by: o Hosting more special events (while keeping one rink open for skating at all times); o Hosting a larger number of hockey teams; o Allowing hockey leagues to increase the number of weekly practice sessions; o Hosting national or regional hockey and figure skating tournaments; o Increasing the number of public skating and drop-in hockey sessions; and o Hosting spillover events from the proposed conference center. FAMILY ENTERTAINMENT CENTER The interest in a family-entertainment center is the following: o To provide activities for Vail's family and youth visitors; o To add to the menu of activities to Vail's visitors in an attempt to extend people's length-of-stay and expenditures within Vail; o To provide alternative activities to Vail's seasonal workers; o To provide family and youth-oriented activities throughout the year to Vail's residents. Economics Research Associagm II-5 Community Facilities Market Analysis for the Hub Site Location - ERA Project No. 13401 i The primary disadvantage of the Vail market for a commercial family-entertainment center is its small resident population. Large centers run by major operators depend on a large resident base and repeat visitation. Even many of the centers located in resort locations find that the large majority of their visitors are area residents. Assuming higher than average resident-market penetration rates, and a higher ratio of tourist versus resident visitors, ERA estimates that total annual paid attendance may reach over 26,000 by 2005. With 26,000 visits per year, and a per capita expenditure of $9.00, consistent with industry standards, a commercial family-entertainment center in Vail may generate revenues of almost $235,000. Per capita expenditures could be 50 to 100 percent higher if the center was had full-service food and beverage (including liquor sales), high-tech attractions, or specialized retail products. Even if revenues were double, it would not be enough to support commercial rents, operating costs, and an operator's profit requirements. - The primary limitation is the size of Vail's resident market. Based on this analysis, it appears that a commercial FEC would be risky. Therefore, if the Town of Vail desires to offer alternative recreation activities at the Hub Site, it would probably have to do so as a public service whose capital costs and rent is subsidized. FINANCIAL ANALYSIS AND FISCAL IMPACT Proposed Alternatives ERA, the design team (EDAW, Zehren, HGA), and staff from the Town of Vail and the Vail Recreation District prepared the following alternatives for further design and cost analysis. The alternatives are based on the results of ERA's recommendations, client input, and the design team's initial assessment of potential building coverage on the site. The matrix below presents the individual components of each alternative: Economics Research Associates II-6 Community Facilities Market Analysis for the Hub Site Location - ERA Project No. 13401 ALTERNATIVE I ALTERNATIVE 2 o Conference Center/Learning Center o Conference Center/Learning Center - 20,000 square foot ballroom with - 20,000 square foot ballroom (flat floor retractable raked seating to create a 1,200 only) to 1,500 seat performance venue - 6,500 square foot breakouts (10-12 rooms) - 6,500 square foot breakouts (10-12 rooms) _ 500 square foot boardroom - 500 square foot boardroom Minimum of 10,000 square feet of - Minimum of 10,000 square feet of prefunction/lobby space prefunction/lobby space Attached Learning Center - Attached Learning Center o Second Ice Rink in a Major New Arena © Second Sheet of Ice in Practice Rink - 50,000 square foot Arena with 30 foot - Regulation size rink with minimal spectator ceiling areas - 2,800 seats for hockey/ice events - Dobson Arena (2,200 seats) with some improvements remains the venue for - 4,000 seats for concert events concert events o Family Recreation Center o Family Recreation Center - 15,000-20,000 square foot Skateboard Park - 15,000-20,000 square foot Skateboard Park 5,000-6,000 square foot Arcade - 5,000-6,000 square foot Arcade - Teen lounge and other amenities - Teen lounge and other amenities Possible Later Phases: Possible Later Phases: o Performing Arts Center o Performing Arts Center o Expansion of the Conference Center o Expansion of the Conference Center o Lecture Hall on the Library Roof o Lecture Hall on the Library Roof Economics Research Associates II-7 Community Facilities Market Analysis for the Hub Site Location - ERA Project No. 13401 Consolidated Operating No Forma The consolidated operating pro forma for the proposed facilities under each alternat is shown in Table II-1. ERA believes, based on our utilization projections, that the propo, conference facility would make a slight profit in either alternative. Given the margin of el that is present in- any projection, the Town should consider the conference/learning cent( break-even proposition. The conference/learning center is projected to have an estimated revenue of about $154,000 under Alternative 1 and about $75,000 under Alternative 2, difference in revenues between the two alternatives results from the synergistic effect of larger space available in the proposed new arena. Based on our utilization projections for a two sheet facility, ERA believes that Do Arena and the new facility combined would operate at a slight deficit. The new arena Dobson are projected to have a joint net operating loss of about $12,000 while a new prZ sheet of ice and Dobson are projected to have a joint net operating loss, of about $41,000. The family recreation center, operated as a public recreation facility, could generate an operating surplus of approximately $85,000 per year if the facility and its elements are designed to keep maintenance costs low, and if the VRD, as operator, does not have to pay rent. Fiscal Impact The direct economic impact of the on-going operations of the proposed facilities can be divided into following categories: i • Off-site lodging, food and beverage, and retail spending by out-of-County conference center and ice arena visitors; and • The resultant sales and lodging tax revenues to the Town of Vail. Based on our utilization projections for each facility, ERA estimates that Alternative 1 would result in approximately 139,400 additional visitor days and 66,700 room nights in the Town of Vail. Alternative 2 would result in about 123',400 visitor days and 60,200 room nights in the Town of Vail. Under Alternative 1, total lodging expenditures would be approximately $12.7 million, total off-site food and beverage expenditures would be about $4.5 million, and total off-site retail expenditures would be $4.2 million. This results in a grand total of $21.4 million in out-of-County visitor spending in the ,Town of Vail. Under Alternative 2, total lodging expenditures are estimated to be about $11.4 million, total off-site Economics Research Associates 11-8 Community Facilities Market Analysis for the Hub Site Location - ERA Project No. 13401 i Table II-1 TOWN OF VAIL PROPOSED ALTERNATIVES CONSOLIDATED OPERATING PRO FORMA FOR STABILIZED YEAR OF OPERATION Alternative #l Alternative 42 Conference (Center Operating Revenue $1,898,600 $1,753,000 Operating Costs $1.744.600 $1.678.000 Net Operating Revenue (Loss) $154,000 $75,000 Dual Ice Sheet Facility Operating Revenue $983,900 $893,900 Operating Costs (1) $995.750 $935.250 Net Operating Revenue (Loss) ($11,850) ($41,350) Family Recreation Center Operating Revenue $235,000 $235,000 Operating Costs (1) $150.000 $150.000 Net Operating Revenue (Loss) $85,000 $85,000 Net Operating Revenue (Loss) $227,150 $118,650 Notes: (1) Assumes no rent or debt service for capital expenses. Source: Economics Research Associates. i food and beverage expenditures would be about $4.1 million, and total off-site retail expenditures would be $3.8 million. Combined, the estimated out-of-County visitor spending in the Town of Vail under Alternative 2 would be about $19.3 million. A summary of direct expenditures within the Town of Vail and the resulting fiscal impact of each alternative is presented in Table U-2. Direct revenues from the estimated visitor spending would accrue to the Town of Vail in the form of lodging and, sales tax revenues. Based on our estimates of visitor spending, the Town of Vail would expect to receive approximately $508,000 in lodging tax revenues and $346,000 ,in sales tax revenues under Alternative 1 and about $456,000 in lodging tax revenues and $315,000 in sales tax revenues under Alternative 2. i Economics Research Associates 1I-10 Community Facilities Market Analysis for the Hub Site Location - ERA Project No. 13401 I TabPe dd-2 ESTIMATED FISCAL IMPACT OF PROPOSED ALTERNATIVES ON TOWN OF VAIL Alternative #1 Alternative #2 Annual bmpacts from Visitor Spending Visitor Food and Beverage Spending $4,460,000 $4,067,500 Visitor Retail Spending $4,180,000 $3,817,500 Visitor Lodging Spending $12.699.500 $11392-960 Total Increase in Spending $21,339,500 $19,279,960 Uirect Revenues to VV CB Lodging Taxi Revenue for Marketing (1.4%) $177,793 $159,501 Direct Revenues to 'd'own of Vail Lodging Tax Revenues to Town of Vail (4.0%) $507,980 $455,718 Sales Tax Revenues to Town of Vail (4.0%) $345.600 $315.400 Total Direct Revenues to 'd'own of Vail $853,580 $771,118 Source: Economics Research Associates. Attachment 2 Market Analysis for Hotel 7 Jul-05-00 10:07A Economics Resear-ch Assoc. 619-544-1404 P-02 Section R Ih 11 KODUC'I'ION & MAJOR FINDINGS The Town of /ail is considering adding a 200-..,..,,,.otel and/or a fractional-interest vacation development within the proposed redevelopment of the flub site location at. tionshead.. The redevel,1.,..,a.i plan currently includes a proposed conft,,,,,.ce event center, recreational facilities and other uses. Tine 'fl'own retained Economics Research Associates to evaluate the market feasibility of ad*g a hotel or vacation property to the development.p.. r,.km. This section presads ERA's major findings and Please refer to the body of the ort for a more thorough discussion of the market context, economic issues, and forecast assuLL votes. MA T FEASIBII.I'11'IY OF PROPOSED 200-ROOM CONFERENCE HOT'EI. ft appears that the Town of Vail has a surplus of rooms for the average size conference during April through June, and September through M- Q,.J3er, but a possible shortage for average size and large .....ces during the popular peak months of January through March, July, and August. ERA :.A,..ates that conferences at the proposed conl'%W, .,ce center may generate 90,400 additi 1....,.,..-nights per year, prior to adjusting for displa ^cemea?ts: In addition, special events at the enh event canter and ice rink may generate almost 8,200 more nights'. 72nis ,.,.,,..-night is 6,,,,.tar than the estimate pres:..t;;1 in the Community Facilities Market Analysis (May 2, 2000 for two reasons: I) TTnis study assumes that a significant percentage of conference delegates will choose to stay additional nights before or after the confi.-o.ce to take advantage of Vail's .V,.,.#6.miiona1 opportunities. Therefore, this hotel market study assumes that the average number of ~%,.,,.-nights per delegate is 4.0 instead of the 3.3 assumed in the Community Facilities Market Analysis, which ,,..,...-nights associated with a conference only and not ancillary demand. Community Facilities Market Anabais, Economics Rcsemre Associates, May 2, 2000 ERA Pmjm Me. 9322 P®g¢ 0-2 i _ Jul-05-00 10:07A Economics Research Assoc. 619-544-1404 P.03 i 4L- . 2) The lower estimate presented in the Community Facilities Market Analysis to calculate economic impacts was net of existing demand that conference delegates would displace, due to the need for existing hotels to dedicate rooms to'con:.. w.ces, even during the popular ski season. 'Ilse displacement factor utilized in the Community Facilities Market Analysis report was a gross assumption, while this study refined the analysis of possible displacement. The 90,400 . , flight estimate from conferences, used in this study, is before deducting displaced demand. The feasibility analysis for the hotel does account for displacement. Even so, the amount of displaced demand is significantly less with the addition of the proposed hotel. The proposed hotel will increase room-supply during the popular winter and summer seasons, so that existing hotels will not have to displace as much non-conf:.. ".ce demand to accommodate conk. ".ce delegates. The Vail hotel market cu.. "Jy has an annual occupancy rate of approximately 59.5 c An r 140-L luxury hotel is planned at the gondola site and the Vail Plaza Inn plans a 78-room exp ion. It is estimated that these additions to the supply could reduce the overall occupancy level to 57.1 rcent, despite some induced demand associated with the 140- luxury hotel, if Vail night demand remains relatively flat as it has in recent years. Per the Town of Vail's request, three scenarios were analyzed, as follows: • The base scenario - development of a new 200-room c.,..::. ".cl hotel. • Alternative 1 - no development of a new 200-.,.,... conr;,.i.ce, hotel, and existing hotels will commit a sufficient number of rooms to accommodate conf;,. w.ces throughout the year. • Alternative 2 - no development of a new 200-. conf~. "..ce hotel, and existing hotels will commit a sufficient number of s to accommodate caofi.:,..ces during non-peak 1hs; only smaller conferences will be accommodated during peak winter months. The Base Scenario The projected increase in demand that the conf;.. _ce center may generate, compared to the projected increase in supply, results in an increase of the market occupancy rate for hotels within the Town of Vail to a projected 63.8 pe. „;...t, a 7.2 percent increase over the 59.5 per, occupancy rate E.. ks Researci A . , a Veit Gw& Hard d Fmc iaxl-! ..tMw*etSh* ERA Project No. 13622 Page 1-2 among existing hotels today, and an 11.7 p~...~.: increase over the potential 57.1 percent future /ail occupancy rate after the new additions at the gondola site and Mail Plaza ]nn.. It is projected that the proposed 200-,...,,.. conference hotel may achieve an annual occupancy rate of 78 percent. This assumes that the hotel is dedicated to the canf,,.:".ce center and will .G. all of its rooms to conferences at a competitive room rate, which may be well below flail's market rate during the winter months. Assuming that the proposed c on ff;,. ;b.ce hotel will be the first to be booked by convention delegates, it is estimated at the p.. .ed hotel sW capture approximately 39 pc,...w. i of. the projected room-night demand generated by ccet:.".ce delegates and special event participants- This leaves 61 percent of the delegate and special event demand available for existing 'down of Vail hotels. Therefore, existing hotels may observe a projected increase of over 60,200 nights. From this projected increase, ERA deducted demand that array be trans7f: 6~~.~ from existing hotels to the new 200-,....,,. heel, and existing winter demand that may be displaced due to the dedication of i.,.r...s for coliTt.v,.ces. Or ne't, the projected average occupancy rate among existing hotels is estimated to increase from the cu„m.i. 59.5 percent, to a projected 62.4 percent. Therefore, it appears that the Town of Vail may support the proposed 200-room conr..;:..ce hotel and still generate a modest level of additional demand for existing hotels, if the conference canter is successfully marketed. The estimated average daily room-rate range, for analysis purposes, is f $190 to $219 for the proposed conference hotel, with peals season winter-group rates of $299. Alternative Scenario I This alternative assn..,." that the proposed 200-1.raJ." hotel is not built. Instead, the existing hotels are able and willing to enough-... ,,.s throughout the year, including the popular ski season, to ccn&,".ce del%atx;*, even if they must offer a discounted ,.,.,,.,,-rate during ski season and displace skiers. Under this scenario, the occupancy rate at existing hotels increases to 68.6 percent. This is a 15.3 p.,,., u. in.,,. as over the existing 59.5 percent level, and a 20.1 percent increase over the paw ial future 57.1 percent occupancy level. While this scenario results in besrer performance for existing hotels, it requires them to enough a, cu,.vuly an uncertain requirement. This also .requires a centralized booking at on to coordinate with ...itrg planners. Finally, forfeiting the proposed 200-.,,.,,,,. Ai .:s'~tw~ .Hoe~raF~r j ~tl®r~aam~tQas~ =A Jet Fla IM22 Pfte 13 I Jul-05-00 1Q:O8A Economics Research Assoc- 619-544-1404 P-05 li conference hotel means that another source of revenue nods to , be determined to help fimd the con, ,.,..ce center's development. Alternative Scenario 2 This seed alternative assumes that the proposed 200-.. hotel is not built, and that the , Can_,"',..ce Center intentionally books only smaller cm -ces during the popular winter and su..,"..;,r months, thereby minimizing displacement of higher paying free-independent travelers during peak seasons. Instead, the Conference Center books larger than average conferences during the non-peak i so that the annual delegate count and V.~-night demand from con&.,-ces remains the same. Occul cy rates among existing hotels (including the gondola site hotel and the Vail Plaza e)pansion) rises 71.1 percent. This is a 19.5 percent increase above the 59.5 percent occupancy among existing . hotels today, and a 24.5 pe. increase above the potential future occupancy rate of 57.1 percent given larmed hotel developments. . Like Alternative Scenario 1, this scenario results m-bettor pert. -,',.ance for existing hotels. 'Ibis requires a c".:.Jized booking organization to coordinate with meeting planners, and depends on th Conf,. ~-ce Center's ability to adjust its target market group sizes to fit within 'Nail's seasonality and inventory. Also, forfeiting the proposed 200-room conference hotel means that another sou of revenue needs to be determined to help fiend the conference center's development. I MA T FEASIBILITY FOR FRACTIONAL INTEREST PROPERTIES The market for fractional-int,.wl and tune-share in Vail appears positive for the following • The aging of the "baby boom" generation nationally into those age cohorts that generate the most demand for vacation r • y erties; • The entry of major national hotel „},;.Mors into the time-share and fractional-interest business; • The success of. , Q-t fractional-int.. -.L properties built in Vail and Beaver Creek; • The lack of new product offered in Vail. Ecoeomks R Aswelafe Vol Ca wfnwwe Had Frac6mal-I. AimleShady ERA Project No. 13622 Page 1-4 Jul-05-00 10:106A Economics Reseavch Assoc. 519-544-1404 P.OS Traditional titre-share, similar to the older in Vail Valley, that had limited amenities, basically providing pre-paid lodging for active skiers, is not rec......,anded. There are too many of these product's selling available intervals on the re-sale market.. ]Rather, two other contemporary vacation product types, with higher amenities and services, are recommended, if the right conditions can be planned to accommodate them within the subject flub site - the hotel affiliated timeshare/fractional concept, and the. high-end fractional int: property. Hotel Afffliated Tines-SharetFractional FroDerty One opportunity is a a,,,r,erty that is affiliated with one of the major international hotel chains that is developing tisane-share/fractional products. The intervals offered should include a dedicated winter week plus points for non-%A'1 . use. This product type could ,..,Iemc nt the hotel that is planned for the Hub site, if the hotel .,p....ator is the affiliated hotel chain, and could be sited near the hotel more easily than can a high-end fractional interest property. The buildings should be built in clusters of 30 to 40 units, phased in accordance with demand. ]Based on the experience of recent properties, a high-quality cluster of this type and size might sell its intervals over a 24-month period if priced correctly. If a dedicated winter week is offered as part of the interval, plus points for approximately 10 additional days, the intervals in a quality project may sell for approximately $65 to $70 per square fast, or $71,500 to $77,000 for an 1,100 square fiat two- I' bed,..,y.,, unit. I if a winter weeks is not included, and the intervals are traditional one-week periods throughout the year, the average price per interval may be an the order of $20,000 to $25,000. The key issue here is the quality of the timeshare/fractional property and the con:.,,v.ce hotel. From the timesharelfractiosnal perspective, an affiliated higher-aid hotel operator is pm&...J. From the conT6a.ce hotel's perspective, a at",aie priced operator may be pre.i,,.,,J~.in order to offer affordable rates to conference delegates to market the conf",;..ce center. Him-End Fractional ffmtemd. ]'Demand for a high-end fractional interest property at the Hub site appears positive, and might .,V.,.,,And prices in the $165 to $185 per square foot range, or $198,000 to $222,000 per share. ERA Pmje 4 No. Mn a-g Jul-05-00 10:12A Economics Research Assoc. 619-544-1404 P.07 A high-aid fractional property, however, is problematic regarding siting issues. The buyers of this type of product see it as a type of second home purchase, and would not assign a value to being located near a conference center and conference hotel. In fad, high-end fractional properties and conference hotels typically do not work well together f a marketing perspective. The high-end -fractional property would have to be located within the project area; but designed in a location that is secluded f . the coa .....ce carter and hotel. If buih, the high-end fractional property should be developed in smaller clusters of 15 to 20 units, and phased according to market demand. A successf d project of this size may take 1.5 to 2.5 years to sell its initial off:,.:..g of 1/9°-ownership shares. ~ I ComDetition While cu .....,atition is limited primarily to the re-sale market, there are approximately 180 time-share/fractional interest units planned in the Town of Vail. These units are proposed in several projects and would likely be developed within the next three to five years. Given .:...~.i sales experience among vacation properties in Beaver Creek and Vail, these proposed units may represent four to six years of supply. Therefore, development of a time-share or fractional interest project at the Hub site may have to be phased, depending on future market conditions. Other Considerations Finally, the important aspect that distinguishes these alternative product types from the older, traditional timeshare properties in Vail is the greater emphasis on amenities and services. These property types are more affordable substitutes for a mountain resort second liome, and are not simply prepaid ski-vacation . , .s. The clientele are wealthier and older than timeshare buyers in the 1970s and early 1980s, and may not ski as regularly as they did when they were younger. Consequently, it is important to plan for amenities within or available to the project,, such as pools, spas, telecommunications, business centers, concierge, etc., which will add to the construction costs. And, particularly with the high-end fractional product, it is important to design for exclusivity and prestige. ff.. . _ Research A. VaBI Confer"sm Had FiochowaL: , Markel Sft* ERA I ..t No. x3622 Pate 1.6 Attachment 3 Summary of costs & revenue sources S itI11Ilma rv - l( I- I I I I c _ Public Facilities Costs I Financing Sources Amounts Major Public Facilities j Town of Vail Bond Issuance $10 million _ f - _ _ _ _.....i_. _ _ _ _ ~Meeting/Learning Center $30-35 million] Contributions $20-30 million - 1 -Arena/Second Sheet - (Subtotal $30-40 million A. Keep Dobson/Add Second Sheet $5-10 million; JB. JNewArena/Second Sheet $35-45 million; (Housing Development Rights $25-50 million Subtotal A. Keep Dobson/Add Second Sheet $35-45 million Parking Space Sales $9 million B. New Arena/Second Sheet $70-90 million TOTAL $65-100 million _J INew Library., $8-10 million Family Ente rtainme nt Ce me r t $5-10 million" Site Amenities ( I lInterior Public Circulation $5 million East Lionshead Circle Drive $1 million' Town Plaza $0-10 million: Subtotal $6-16 million ( s !Public Parking Renovate Existing Garage (650 spaces) $5-12 million; I Construct New Spaces 500,980-s aces $12-25 million' 'Subtotal - ? $17-27 millton TOTALS j A. Keep Dobson/Add Second Sheet $63-108 million 3 _ .......3 B. New Arena/Second Sheet E $115-150 million C PubUc/Private Financing Prop-ram. i Vafl Town Center C Scheme I CSr :i R::=..._. ---'tom _ ..~a~._. g-"-^a~.----~~+z~---sa•- '--'~.m-^•-s.-.~a.~..~..--x.-ii.-c~a---s~..J t R Public Facilities - Costs _ ]Financing Sources Amounts Major Public Facilities ITown of Vail Bond) Issuance $10 miWon _ _ ( Meeting/Learning Center $30-35 million Contributions $20-30 million Arena/Second Sheet Subtotal $30-40 million A. Keep Dobson/Add Second Sheet ( $5-10 million I I Housin IlPevelo anent lZi fats 75 DU $30-35 million Subtotal 60-75 nffilon $ !Dobson/Add Second Sheet $35-45 million T TAlI. Family Entertainment Center ~ $5-10 million I Site Aare nitie s ;Interior Public Circulation _ $5 million East Ltonshead Circle Drive $1 million W Town Plaza $0 million, Subtotal $6 million - _....__....__.W_..__.........._..__..._. Public Parking ;Renovate Existing Garage (650 spaces) _ $5-6 million Construct New Spaces (500 spaces) $12-15 million] j ;Subtotal 11 $17-20 million . _ i _ _ _ # . _i TOTALS 1 I A. Keep Dobson/Add Second Sheet $63-81 million_ l e Public/Private Financin Pro ram Vail Town Center Scheme 2 I Public Facilities Costs iFinancing Sources Amounts ~ s Major Public Facilities Town of Vail Bond Issuance $10 million Meeting/Learning Center $30-35 million Contributions Arena/Second Sheet Subtotal $20-30 million] $30-40 million _._..1A_.__ keep Dobson/Add Second Sheet _e $5-10 million __.._.._.._q..____._.._ (v._.- Housing Development Rights (45 DU) j $20-25 million Subtotal JA. Keep Dobson/Add Second Sheet $35-45 million TOTAL $50-65 million' Family Entertainment Center $5-10 million 9 _ . _ T _ _ 'Site Amenities Interior Public Circulation + $5 million 'East Lionshead Circle Drive $1 million Town Plaza $5 million Subtotal a ! $11 million _ . _ . . _ . . . . - t Public Parking I Renovate Existing Garage (650 spaces) $5-6 million ;Construct New Spaces (500 spaces) $12-I5 million Subtotal $17-20 million TOTALS A__...~Keep Dobson/Add Second Sheet 3 $68-86 million _..__._Pubfic/P&ate Finandn.Olrognm_..____.____._._.._._. Scheme 3A 'Public ]Facilities Costs 1Financin Sources Amounts ?Major ]Public Facilities f ITown of Vail Bond Issuance I $10 million Meeting/Learning Center $30_35 million Contributions $20-30 million Arena/Second Sheet Subtotal $30-40 million A. Weep Dobson/Add Second Sheet $5 10 million _ Housing )[Development ][tights (100 DU) $50 million Subtotal _ . A Xee Dobson/Add Second Sheet $35-45 million ( (TOTAL $80-90 million( _ i Family >Ente rtainme nt Ce ute r $5 10 million _ _ _ ..3.... Site Amenities Interior Public Circulation $5 million East Lionshead Circle Drive $1 million _ _ Town Plaza $5-10 million Subtotal $11-15 million Public Parking Renovate Existing Garage (650 spaces) $5-6 miilhon ]Construct New Spaces (750 spaces) f $20-25 mullion 'Subtotal $25-30 million f . _ _ TOTALS l }A. 'Keep Dobson/Add Second Sheet $85-110 million i Public/Private Financing Program i Vail Town Center l - _ Scheme 3B Public Facilities Costs (Financing Sources Amounts Major Public Facilities i Town of Vail Bond Issuance $10 million I _ $30-35 million Subtotal $30-40 million `Arena/ and Sheet Center $30 B. New Arena/Second Sheet $35-45 million! ! ~HousinDevelopment Rights 100 DU)_, ~ . . . . . . i Housing . g-_. _ $50 million !Subtotal B. New Arena/Second Sheet $70-90 million i........ I _ TOTAL $80-90 million Family Ente rtainme nt Cc me r _ I $5-10 million; ! Site Amenities _ ._.....4 !Interior Public Circulation $5 rmlLon (East Lionshead Circle Drive $1 million; Town Plaza j $5-10 million; Subtotal _I $11-15 million _ _ . __....1. _ i - _ I Public Parking E _ . Renovate Existing garage (650 spaces) $6 7 million' _ i__. !Construct New Spaces (980 spaces) $18-20 million' ;Subtotal $24-27 million' s i 'TOTALS t B. New Arena/Second Sheet 5118-153 million _ . - -A.. ! _..l Attachment 4 Public Input March 2, 2000 Community Facilities Hub Site Meeting, public Input Group 9 0 Conference center - offer city people something to do 0 Family oriented entertainment center for guests and residents 0 Vail is a family resort 0 In Europe teenagers have something to do in evenings - children will come 0 Drop off physical challenges can be addressed 0 2"d sheet of ice important for locals and guests 0 Have things that will get used "dark" spaces 0 Community "teens" need something to do 0 Separation of different age groups 0 Kid center -teen center/youth o They can double up 0 Laser tag space 0 Convertible space ice use and multipurpose 0 Public use ice space 0 Breakout rooms/lobby need views 0 Conference space doesn't need it (views) 0 "things" needed to link Vail and Lionshead streetscape 0 Separtaion of conference center from kid/teen center 0 Some use of lower parking spaces, go up for additional spaces 0 Performing arts center not a priority 0 Conference center 0 Library 2nd floor addition for learning center Group 3 0 Climbing Wall at VAC never in use great liability 0 Youth Center - preteen use high in malls/parties 0 VAC Membership for climbing wall $ o Miniature golf course climbing popular 9 • Long & involved wish list • Climbing wall = no income • Focus on conference facility • Conference Center and Sheet of ice - obvious • Upgrade Dobson from ice to Center • Climbing wall and skateboard park popular with families (kids 10-14 from VRD perspective) • Remove performing arts center from agenda • What are compatible • Economic Viability • Use as "hub" • 2nd sheet of ice needed - maybe not here • Conference facility #1 • Bridgeway between library and Dobson (conference center, potential) • Community needs: • Technology very important to locals and visitors ~onference Break-out rooms for tutoring (small/appropriate size) • Center at charter lot • 2nd sheet of ice at charter lot • To make Dobson $ and viable need to have special events • Increase skating and acoustics with Dobson • Bare bones sheet of ice dedicated to ice • More synergy to have ice/other facility and conference center in same building • Expand on top of library as phase II if conference center is successful • Look at Ritchey Center: • Bare bones sheet of ice • Beautiful attraction/architectural statement • -View it from 1-70 • Business center in conference center open to everyone • State what use is in advance/users • Dobson has $2K expansion coming on line - invisible improvements • Understand Dobson's economic n3eed to have special events - create 2nd bare bone ice rink ~amp One night events ok - not multi day conferences • Jeep good economic • Use Dobson as event center - bare bones sheet of ice • Freeze an-outdoor-sheet in addition to 2nd. sheet of ice • 2nd sheet at "hub" allows hockey tournaments • Summer event brings 400 kids with families • Don't compromise other programs • Big conference center and 2"d sheet of ice beneath • Gymnastics at "hub site" bring down valley people into Vail • Can't see 2"d sheet of ice, conference center and theatre 10 o Use conference center as theatre also Gymnastics at Donovan - free parking and easy access for kids o Local uses at Donovan Local and visitor uses at "hub" Gymnastics at ERWSD Donovan Park getting cramped Reconfigure Donovan so less dense Have ice together _ o Liked design shown for theatre/conference center Conference center primary use Liked bowling - 2nd phase Need 8 -12 lanes Lack synergy with other uses VRI tennis courts in Lionshead underused -potential ice Family entertainment on South side Limited EHU -away from guests Visible uses from Lionshead Circle Promenade on Lionshead Circle Atrium for artists Not currently well suited for people Redesign Lionshead Circle ooooanoooonooooo0000ooooonooooo00000000000000000000000000000000000000Consensus (Group 3) 1. Conference Center/learning center 2. Bare bones exclusive sheet of ice 3. Performing arts only incorporated into conference center .4. Improve Dobson 5. Youth/Family center on Lionshead promenade 6. Expansion of library as phase II Group 4 No strong support for Performing Arts - No Support Vilar fills the need Multi-use with 2nd sheet of "ice 2nd High tech space for more use by locals/guests o maybe on library Link gathering areas with learning centers and youth recreation Housing ok - sensitive.to neighbors Not to preclude other needed facilities Teaching kitchen with learning center 11 • Conference center critical Lo #1 priority - almost consensus • 2nd sheet of ice = importance with conference • Make 2nd sheet useful for other performances • More for teens and seasonal workers/employees/guests • Skate Park - important year round • Housing important • Uses like coffeehouse for younger people to access computers, email, etc. • Mix of youth uses together Consensus (Group 4) • Conference Center and 2nd sheet of ice equally important • Make 2"d ice sheet an event center Performances -good acoustics • Use kitchen of conference center as teaching kitchen • Must have more things for teens and seasonal workers to do Skate - year round • A use like a coffee shop to tie it all together Link the gathering spaces • 2nd high tech space on library • No desire for performing arts June 14, 2000 Community Facilities Hub Site Meeting Public Input Group 1 Scheme One Likes: • Doesn't use Phase III • Preserves capital assets (Library, Dobson) • Can Move Forward quickly Dislikes: • Not financially viable • Lacks sense of community (Whistler does) • Conference center too much of island needs better connection1o outdoors • Too little retail to activate space • Not viable with hotel-do housing instead • Lacks outdoor community space near Dobson/Library 12 Scheme Two Likes: Public space without taking lodge at Lionshead III Bridge over creek Save Doson & Library Includes convention center (use for convention & performing arts) o Learning center for locals Provides public facilities Dislikes: Bridge over creek Hotel not viable - replace with housing No dedicated performing arts Blocks views from Vail International Perception that hotel will be controlled by VA (use Copper Mountain?) Scheme 3A Likes: Wonderful town entry, public space More financially viable (3A) Retail - activates public plaza Library looks out on plaza Community theater off plaza Dislikes: Loss alternative 3 (major legal battle & delay) Hotel not viable - replace with more housing No "performing arts" (dedicated space) Parking uncertainties Bridge to south side of gore creek Group 2 Scheme One Works: Design feels more intimate than Scheme 2 Housing on west end of garage feels more integrated Needs work: Bigger water element Financial feasibility Employee housing to expensive in this location Scheme Two Works: Dobson & Library intact Lodge at Lionshead intact Learning center element 13 Needs work: • Trying to solve all problems on this site - employee housing • $12.5 mil replace with market need to maximize • Vail in hotel /real estate business • Glass towers not practical • Have private elements overtaken public elements Scheme Three Works (3A; 38): Needs Work: (3A) • competition with retail in Lionshead? • Too much commercial? • Changing library • Need for large public space (3B) • How can it ever happen? • Taking of Phase III Lodge at Lionshead Group Three Scheme One Works: In favor of long term replacement of Dobson scheme 3) • Don't take the condos Needs work: • Lacks plaza space • Develop phase method that delays the condo's issue • A lot like Cascade with its problems • Community gets nothing, just another hotel • No place to hang out and have lunch Scheme Two Works: • Nothing • Did not take condos • Access off frontage appears bigger than the 3's • With all 3: tram is great Needs Work: • Doesn't excite me, our last chance Does it make sense to put employee housing in this location? • This is a boring scheme 14 0 Toughest for $ Scheme Three Works: Beautiful complex Pond is liked Finances (M) o Plaza (like Whistler) Tower to connect visually Helps compete beyond our immediate region Needs Work: Overkill with "new" space (upgrade spaces we already have) Taking private property Presents competition with Lionshead Overall $ shortfall for funding Terms keep changing: family center... convention center... community center... learning center . General Comments: Some feel all schemes too ambitious, therefore don't favor any 15 INPUT FROM LIBRARY DISPLAY OVER THE 4 OF JULY WEEKEND What public uses do you feel are most critical to build? None. Let's let nature be the draw (J. Schmidt 303-761-6842). None (476-7215). None (476-7618). Indoor skate park. Performing Arts Center, Community Meeting rooms (in present Old Gondola Bldg. & Sunbird Lodge). None. 1)The learning center with theater; 2) the second sheet of ice; 3) Employee housing, if consistent with the surrounding area architecture etc. and the Lionshead redevelopment plan; 4) The "mono rail" Vail to Lionshead. (Bill & Jean Hellegas #301 Lodge at Lionshead). Stream walk; Much improved skier bridge; employee housing (Doug Hignes 931-668- 2069). I feel that we need a 2"d sheet of ice to support the growing numbers, of people interested in the rink. The learning/meeting center and ice sheet; FAC; use of the valuable real estate for affordable housing in an area where rooms run from $200 to $900/nite is ludicrous (Ken Hauck 476-2509). None. Existing could be put to better use; too many larae buildings. 'Lionshead has too many of those already (Vail resident since 1975). Adventure Center. Ice, however, only if can be run on break even basis annually. Library, ice arena, natural landscape along Gore Creek. Could use Performance Center above parking (McLish 303 798-5286). Employee affordable housing; Ice space for Rec. Department. Vail has enough contrived "sports" junk. How about encouraging hiking the beautiful mountains, enjoying what's here (20-year condo owner-Vail skier since opening year). Better pedestrian walks; outdoor skating! (George Thompson). -More activities for a wider age group - teen shopping (affordable) - Counter the "T- shirts vs. Fur Coats" image (N Peterson 1481 Aspen Grove Lane). 16 a Upgrade teen center. Library is beautiful - leave it alone!! Need an all-purpose conference room, large enough to hold elections, special group meetings (like library movies) (Eagle County resident 21 years). Only facilities that are revenue generators, at least break even! *1 Ice program - New ice arena* 2 Learning/meeting center. What concept/alternative do you like the best & why? None. I do not favor either proposal (J. Schmidt 303-761-6842). Neither (476-7215). None (476-7618). Alternative 3. Concept #one- Preserves the attractive existing building and landscape features. Scheme 1. 1 or 1 A if a major hotel chain foots the bill for the hotel or hotel plus, through ownership or long-term contract. I believe this proposal is consistent with the Lionshead Redevelopment plan, and meets the community needs. ( Bill & Jean Hellegas #301 Lodge at Lionshead). Alt 1 is a big improvement but does not change the existing ambiance too much (Doug Hignes 931-668-2069). 3. Any alt that includes additional rooms (condos, affordable housing, or hotel rooms) in the area is a serious mistake. There is sufficient. Find an alternative (Ken Hauck 476- 2509). None (Vail resident since 1975). Scheme 1 and 2A. All too "much." (McLish 303 798-5286). None (20-year condo owner-Vail skier since opening year). 3a - seems to be the most aesthetic layout (George Thompson). Alt 3 - More beautiful (beauty has value!) - more open, less closed than 1; friendlier- a better investment in the future (N Peterson 1481 Aspen Grove Lane). None (Eagle County resident 21 years). 17 2A leaves the most open space. Does not aff ect the green belt by bike trail. Does not destroy existing facilities i.e. Library and Dobson. #3. Other comments? We are Vail residents (since the late 60's) A second home. The community does not want nor need further pavement, bricks, mortar and congestion. Vail's main asset, natural beauty, is being ruined and driving people away. Do we really need to add this to an already too large city (J. Schmidt 303-761-6842). It's time to reflect upon that which brought us to Vail in the first place and 'it was the natural beauty not development for development's sake. Let's stop now. (476-7215). Leave as is (476-7618). No tram. Spend your time effort and money on a more worthwhile project. NO CONDEMNATION OF PRIVATE PROPERTY; QUIT THE BLIGHT STUDY; Finance by Bonds, general taxes, private/commercial money, NO TIF, URA or DDA, they violate the principle of he who benefits, pays. ( Bill & Jean Hellegas #301 Lodge at Lionshead). The rink is a great area for recreation & I'm glad that people are being given an opportunity to help its development. Way out of line. Buses are preferred - no tram (Vail resident since 1975). Any new public facilities built in Lionshead should be revenue generators, i.e. at least break even. If not they should not be built. Taxes are high enough already. Concentrate on parking structure. Leave the other undisturbed (McLish 303 798-5286): I think this whole scheme is wrong- You should be refurbishing the sad (more every year) existing Lionshead Village (20-year condo owner, Vail skier since opening year). Don't see a need to replace Dobson Arena (George Thompson). Don't be cheap - it's more expensive in the end (N Peterson 1481 Aspen Grove Lane). Would prefer more modest upgrade of current facilities. Bigger is not always better (Eagle County resident 21 years). Condemnation of properties is absurd and not necessary: Goes way beyond what is needed to revitalize Lionshead/Vail. 1. Dobson Arena is out-dated & too small to accommodate the lasting, needs of the community, especially the growing interest in women's hockey. 2. The proposed learning/meeting center sounds wonderful. 18 July 7, 2000 TO: Vail Town Council FROM: Diana Donovan RE: "Temporary/Portable Ice Rink"...3id Ice Surface Research I talked to every member of the Vail Recreation District Board and the Vail Town Council plus several staff persons. Only one elected member was hesitant in their support for the project. Not only is it felt to be a desirable amenity for Vail but also that the aid ice is an essential backup for Dobson this year since the major repairs scheduled for 2000 will not be done until 2001. It would be good for Vail to be the center for ice activities in the county ...it fits in with skiing but is also a summer and shoulder season activity that can grow. Figures are pulled from documents presented to the boards by Glenn Davis or from documents prepared by the VRD. I believe they represent a worse case scenario. VRD feels the current outdoor rink site is the best location for this temporary/seasonal facility. VRD does not have funds available or budgeted to purchase the aid ice but may be willing to enter into a lease purchase agreement. I am not clear whether they are interested in the "tent" also. Estimated costs for the ice and the "tent" range from approximately $363,000.00 to $425,000.00. The ice and boards alone are $319,556.00. There may be lease options for the "tent". Some believe a better deal can be found. VRD estimates a positive cash flow of approximately $30,000.00 per season at a minimum. This includes the set up/tear down of the boards and ice but not storage costs if any. VRD would program and manage the facility. Rezoning must begin immediately if that is what is required to place the aid ice where the outdoor rink has been on the practice range. It is possible that the neighborhood may have objections. However, the "tent" should remain low enough to be substantially hidden by the clubhouse building. Rick Pylman has volunteered to take the proposal through any required process. Town Council could consider waiving fees. There has been talk of financial contributions from private parties. However, it appears that these would be in the form of loans or have too many unacceptable strings attached such as control and programming issues. Using RETT funds may bring in an unnecessary controversy since this would be considered a building. Other town funds should be considered. VAIL JUNIOR HOCKEY ASSOCIATIORI Post Office Box 2981 • Vail. Colorado 91658 *HOCKEY July 7, 2000 TO: Town Council Members Town of Vail, Colorado FROM: Glenn Davis President, VJHA Board of Directors RE: Portable Ice Rink Proposal Council Members: Since my attendance at two work sessions I have received an updated bid for a heavier duty bubble, and as such I have updated my funding request to $425,000.00 which I believe sufficient to account for all required purchases and installation. I am requesting a resolution to approve the required funding from the Vail Town Council at its regular meeting of July 11, 2000. While the Vail Recreation District has approved a resolution to approve the enhancement of the facility subject to capital improvement funding by the Town of Vail, I understand that additional logistical issues are to be resolved between the Town and the VRD. I would again emphasize that ordering lead times are rapidly approaching and that a decision one way or the other would be greatly appreciated at this session. I would also remind the council members that an option for private financing exists for the upcoming season but that this offer is condiditonal. I would hope the Council members see the value of anhancing the facility and a motion for said funding is approved. Once again I greatly appreciate your consideration Sincer Gle avis Pr ident, VJI-iA Board of Directors VAI<IL JUNIOR HOCKEY ASSOCIATION ICE RINK PROPOSAL TO VAIIL TOWN COUNCIL July 11, 2000 Regular Meeting PROPOSAL: On behalf of all youth ice users VJHA would like to petition the Vail Town Council for capital improvement funds in the amount of $425,000.00 to allow for the upgrade and improvement of the existing natural ice rink facility at the Vail Golf Course driving range. Such improvements are expected to be temporary in nature until such time as a permanent facility may be completed elsewhere, although the improvements have a useable life of 15 + years should the council want the facility enahancements to be permanent or should it chose to employ improvements elsewhere. Efforts have been made to ensure that damage to underlying surfaces is minimal. RATIONALE: Participation in the VJHA program has grown significantly over the last 5 years, with the 1999-2000 having 20 more participants than the prior year; majority of growth has been at the youngest age groups, which suggests that demand for ice will increase significantly over the next 3 to 5 years as number of teams will aqlmost double. Vail Girls Hockey grew to 30 participants this year with an expectation of 45 or more for the upcoming year. Dobson is clearly overutilized for our current rosters, and VJHA expects the problem to intensify considerable for the upcoming season. It is the opinion of VJHA that a second facility is required immediately and that the VRD and the Town of Vail are best positioneed to help solve this problem before the season commences. It is our hope that both the VRD and TOV will find benefit in resolving this dilemma UNDERLYING CONSIDERATIONS: While we have structured our proposal so that such a facility will be temporary, seasonal, and portable so that the driving range may be reserved for its intended purpose once the ice facility is removed, it may also have additional value as a backup facility for Dobson since the refrigeration system will not be replaced this year. ACTION REQUEST: VJHA requests the Town Council to pass a resolution at today's meeting to incorporate the following: 1. A capital project budget allocation of $425,000.00 to be used for the purchase and installation of a portable refrigeration system, bubble cover, lighting, and initial installation. VAICIL GOLF COURSE PINK IMPROVEMENT PROPOSAL JULY 11, 2000 1. Portable Refrigeration System A. It has been represented to me by Paul McGuigan of Burleys, Inc. that adding portable refrigeration to the existing ice rink will be no more detrimental to underlying grass than existing facility. He also surmised that it may be less detrimental, as no snow buildup will be required under the ice - thus reducing weight - and that grass may be exposed to sunlight much earlier in the year since only the ice surface must melt and not the additional packed snow. B. COST: $319,556.00 Includes: 1. Turbochiller refrigeration sytem INSTALLED: $179,850.00 2. Porta-pipe Floor Piping System INSTALLED: $ 64,800.00 3. Dasherboard and Glass INSTALLED: $ 74,906.00 TOTAL: $319,556.00 NOTE: Dasherboards and glass system requires NO ground anchoring system, as they are designed with 2 foot angled steel plate to settle under glass and with reinforced bolting system at dasherboard joints (Mr. McGuigan informs me that requests such as ours are actually the popular choice over the last 5 years) C. LEASE OPTIONS: None 11. Covering System - Air Doane Structures (Eagle International Tents vending) A. OPTION 1: 1. COST (exclusive of shipping, installation): a. Without skylights: $92,000.00 2. Structure: Pre-stressed steel cable 3. Wind Stress Load: 140 MPH 4. Anchoring: a. Concrete Foundation b. 4 foot metal augur stakes c. Concrete Block with hook attachment 5. Vinyl Top Lifespan (heavy duty 28 oz.): 15 to 25 years 6. Lease Option: Variable term with $1.00 buyout 11I. Lighting A. Propose a lighting allowance of $10,000 IV. Initial ]Installation A. Propose allowance for initial installation and instruction of $3,000 TOTAL ESTIMATED IMPROVEMENT COST (EXCLUSIVE OF SHIPPING): 1. ]Portable Refrigeration, Dasherboards, Piping: $319,556.00 2. Bubble Covering: $ 92,000.00 3. ]Lighting Allowance: $ 10,000.00 4. Installation/Instruction: S 3.000.00 TOTAL: $424,556.00 7 ' h e~ TOWN OF VAIL Office of the Town Attorney 75 South Frontage Road Vail, Colorado 81657 970-479-2107/Fax 970-479-2157 TM TO: VAIL TOWN COUNCIL FR: PAM BRANDMEYER STEVE THOMPSON DT: 29JUN00 RE: COUNCIL CONTRIBUTIONS On Tuesday, June 27th, staff was directed to make some minor alterations to the Council Contribution packet, as well as to provide additional information to Council, as requested. ATTACHMENT #1: Memorandum/materials from Kathleen Forniash, Eagle County Director of Health and Human Services. Additionally, in contacting the office of the Finance Director for Eagle County, Terry Lowell, we were informed the current total assessed valuation for the Town of Vail is: $513,881,260. The "public welfare fund" portion of our overall mill levy is: .000157. Therefore, $513,881,260 x .000157 = $80,680.00 (TOV direct contribution to countywide health and human services). It is our assumption this amount has dropped (from 5 years ago when the total allocated to the public welfare fund was approximately $121,000) because the mill levy has continued to be lowered-each-year. ATTACHMENT #2: List showing organizations that have benefited from direct contributions from United Way. ATTACHMENT #3: Council Contribution distribution over the past 5 years. ATTACHMENT #4: Council Contingency for the past 5 years. ATTACHMENT #5: Various local organization listings of allocations. Per Council direction, if you do not have further questions at this time, we will begin advertising and mailing out packets for Y2001 Council Contributions on Wednesday, July 12, 2000. RECYCLED PAPER %90* July 12, 2000 RE: Contributions Dear The Town Council has reviewed and approved the contribution request procedure for 2001 contributions. Please note that contributions will only be awarded to, applicants who can show the contribution will be used te-J,;pYaT't Fa tivc su~taincd-ee6n,&- mie climate i VaA affd,i' O'I , . onmcntall), Seft3itivz high etaalitq-ef4fc in VeAl. directly to benefit the entire community of Vail. Attached please find the following forms that relate format and policy the Town of Vail has implemented in regard to requests for funding. These forms are as follows: 1) . Contribution Policy/ Disclosure 2) Application for Town of Vail Funding 3) Application for Town of Vail Funding/Balance Sheet 4) Application for Town of Vail Funding/ Statement of Sources and Uses 5) List of 1999 Requests and Approvals A completed submission must be received at the Town of Vail by Thursday, August 31, 2000, in order to qualify for funding in 2001. Funding will be determined solely from the written application; no in-person presentations will be held. If the Town Council has questions about your application, you may be contacted by a staff member at a later date. Requests for parking passes and/or parking days must be included in the disclosure. Individual requests throughout the year, outside this process, will not be considered. When making your request, please keep in mind the Town is experiencing uncertainty in its revenue levels and, therefore, is not planning to increase its contribution budget. If you have any questions on materials to be submitted, please do not hesitate to contact either Reatha Schmidt, Cashier, at 479-2100, or Christine B. Anderson, CPA at 479-2119. Sincerely, TOWN OF VAIL Reatha Schmidt Cashier p CONTRIBUTION ]POLICY TOXIN OF VAIL 1. All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submittted in writing using the Town's application for funding. You may submit financial information (Balance Sheet and Statement of Sources and Uses) ONLY IF it does NOT exceed 2 pages in length. Please do not attach additional information. Incomplete applications and supplemental information will not be accepted. The Town Council will only be given your completed application forms. No supplemental information will be given to the Town Council. B. All applications for funding in 2001 shall be sent to the Town by Thursday, August 31, 2000. C. a e Town Council will evaluate the various proposals based on their suppu;t the f al I mat: ernes direct benefit to the community of Vail, fulfillment of the town's mission, and how ±his contribution w6jll-affect oizr resort community's future health.1,The Town Council's mission statement reads: In o der be the premier mountain resort community, we're committed to providing citizens and guests with a superior level of environmentally- sensitive services and an abundance of recreational, educational and cultural opportunities. 1. A resitivc, sustained-eeenemic climate 2--rrcr-.virerr.r~.; rtu11~~tiv: high qucliq-44ire- 2. Disclosures to all applicants: A. No money will be disbursed until March 1, 2001. Each recipient must invoice the Town of Vail for the total approved contribution prior to March 1, 2001. B. Because of uncertainty of revenue estimates, please note the following possibilities: 1) Contribution funding may be reduced based on 2000 revenues. 2) The Town of Vail may choose to disburse funding in quarterly installments throughout 2001. C. Notification of awards will be sent after the Council approves the final budget which is currently planned for October 5, 2000. APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by August 31, 2000. You must provide 11 copies of the application. Any application received after that date or:any application packet with fewer than 11 copies will not be considered. Please send application to: Town of Vail Christine B. Anderson, C.P.A., Finance and Budget Manager 75 South Frontage Road West Vail, Colorado 81657 For questions on the financial statements, please contact Christine Anderson at 479-2119. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: 2. Contact person: 3. Mailing address: 4. Telephone: 5. Members and Titles of your governing board: 6. Amount of contribution requested: 7. Organization fiscal year-end: 8. Are your books audited? 9. How will the contribution be used? 10. How does your request support the Town outcomes identified in item 1C of the contribution policy? 11. Who currently funds your organization (other governments, private donations, user fees, etc.)? 12. Organization's mission statement: (If more room is needed to answer questions, please use the back of this page.) APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet Instructions: Round all figures to the nearest dollar. Please present in as much detail as possible. Most Recent Completed Fiscal Year (Date: ) Assets: $ Total Assets $ Liabilities: $ Total Liabilities $ Net Worth (Total Assets Minus Total Liabilites) $ I I APPLICATION FOR TOWN OF VAIL FUNDING A Statement of Sources and Uses Instructions: Round all figures to the nearest dollar. Please present as much detail as possible. Current Fiscal Year Budget Revenues: (List by funding source) Total Revenue $ Expenses: $ Total Expenses $ Total Revenue Minus Expenses $ ID:9703286227 JUN 21'00 12:11 NO.UU1 F'.U1 Tin Pam Brandemeyer - Town of Vail From: Kathleen Forinash - Health and Human Services Date: June 21, 2000 Subject: Human Service Grants and contracts Here is a spreadsheet sununary of the grants and ~-ontracts that the County has with health and human agencies. With the exception of the um n service grants, our funds are used to support individual family situations to prevent more erious problems and! avert more expensive solutions. The various funding sources lm contracting services carry certain qualifiers: I > Human Service Grants must relate o the mandatory services! for Health and Human Services. (See attached priority for 2 00 and listing of HHS priorities) > TANF/Child Welfare contracts are, purchase: of service contracts for services to families who' are in crisis, have a service plan to mitigate that crisis, whose gross family income is less than $75,000 and who are legal sidents of the US. > CORE Services are contracted on individual need basis for families whose children are at inuninent risk of out of horns lacement. Services are limited to family therapy, sexual abuse, therapy and family life kills. > WRAP funds are also based on ind vidual service plans and provide unique "wraparound" services for families and youth who are at-risk of out of home placement. I hope this gives you a picture ol'how we are connecting with community resources through Health and Human Services. 1 would welcome an opportunity to meet with you and discuss your questions in more depth. Thanks. ' i i ID:9703286227 JUN 21'00; 12:11 No.002 N.U2 EAGLE COI NTY HUMAN RE, SOURCE COUNCIL GUIDELINES FOR HUMAN SERVICE, GRANTS - 2000 PURPOSE: Human Service grants enable Eagle County to provide mandated health and human services; provide initial matching funds for the development of priority health and human service projects in the community; or support community based prevention efforts. ELIGIBLE ORGANIZATIONS : Not for profit and community service organizations. PRIORITIES FOR ]FUNDING; 1. Programs that provide county mandated health and human services and assist the County in achieving I I I 1S identified outcomes ibr client families and the community. 2. Programs that provide services to clients referred by the Eagle County Department of Health and Human Services. 3. Programs that provide community prevention services that support the identified client and community outcomes for the Department of Health and 1 lianan Services. Agencies in this category are eligible for one-time start up or matching grants. FUNDING PROCESS: 1, Applicants for funds must complete a grant application and provide information on the purpose of the organization; the goals and objectives of the program to be funded; an expense and revenue budget for the past, current and future year; and information on the level of service to Eagle County residents. 2. Applications for funding will be preliminarily reviewed by the Director of Ilealth and Human Services for recommendations to the Human Resource Council. 3. The Human Resource Council will review all applications and form a recommendation to the Board of County Commissioners 1'or funding the service requests. '17 is reeoirunendation will~ncl irde the priority ranking for each service, the level of service to be funded and the ccountability lbr service perflomiance. 4. Final decisions on funding will c made by the Eagle County Board of County Commissioners when the 2000 b get is adopted. cnmmunltylhrc\011gu1dc , k/2P19 I I ID:9703286227 JUN 21'00 12:12 No.002 P.03 Iluman Service Grant Application, page 2 The mission of Eagle County Health and Hunmzn Services (HHS) is to work in partnership with the community of Eagle County, through education and direct services, to promote healthy life styles, assist families in achieving self-sufficiency, and protect individuals at risk of abuse, neglect, and disease. I II IS mission and mandated services relative to Human Service Grants Achievin6 Self-Sufficiencv ® Meeting the basic needs of the financially indigent for food, shelter, and medical care, U H~lping families achieve self-sufficiency thrilugh employment and training services. ing skills to care for children so that families with children at imminent risk of tPovi'ding g Healthv Family Relat.ionshins f home placement may be preserved, or families whose children have been in out me care may be reunited. youth medical, educational, social, and emotional treatment interventions necessary to the well-being and continued development of children and youth. * Teaching youth and families hi conflict to manage differences and maintain realistic and positive expectations of one another. 1- Servine, Seniors U Providing activities and educational experiences to help seniors maintain healthy and active lifestyles. B Providing information is families about caring lbr their elders in ways that preserve healthy lifestyles and relationships. r Advancine Public Health 0 improving health outcomes in the areas of child immunization rates, communicable disease, and low birth weights. i i I 1 i EAGLE COUNTY HUMAN SERVICE GRANT APPLICANTS 2000 name of agency HS Grant TANF1CW TOTAL Priority One 99 funding 2000 request 2000 approved contract to 12131 K10 Aspen-Basalt Care Clinic 5250 5400 5400 not eligible 5400 Co West Mental Health 14250 14250 counseling 6750 7500 14250 10000 17592 crisis Intervention 12900 not eligible 12100 EagleCare Clinic 12000 18000 1B000 not eligible 18000 Family Visitor 7500 8750 1250 7500 8750 Salvation Army 4000 11000 4000 not eligible 4000 Vail Valley Cares _ 2600 0 0 0 - TOTALS 55600 74992 47500 15000 62500 Priority Two aslstencia 3000 4500 1500 2500 4000 Mid-Valley Buddy Program 1500 5000 1000 2500 3500 Basalt Family Resource 3000 3000 2000 1000 3000 CASA of the Continental Divide 4900 training 1000 not eligible 1000 Garfield Youth Services 1500 2500 1500 0 1500 The Literacy Project 3760 5000 see TANF/CW 6500 6500 Meet the Wilderness 0 3000 to 7500 school related 0 0 Mtn Valley Developmental 9000 12000 9000 not eligible 9000 Northwest Legat 2000 2000 500 1500 2000 i Response f~ 3500 3500 1500 2000 3500 ,,,_aY,ee.. .tY w . w r. amt,Fa ro. rrxe:e .*NM+wm,rr SAM a, "-'frw'S" Roarking Fork Legal ~ 0 3000 0# 1500 1500 Rotary- Moving Mountains 0 3500 1000 not eligible 1000 a Student Union 5000 0 a TOTAL 37260 65900 22000 20500 42500 Priority Three Science Outreach 0 ? 0- not eligible 0 Sopris Therapy Services 0 0 0 not eligible 0 TOTAL 0 0 0 0 GRANT TOTALS 92860 140892 69500 35500 105000 Other funding for purchased services for at-risk youth based an individual service plan CORE Services WRAP services not otherwise available - last resort > treatment services > treatment > mentoring > family needs > tutoring > special skills A VAOL VAL LEV BALVATOON 1 ARMY UN17 970-926-3704 i I 10M Leslie Allen Z The Salvation Army provides blankets, food and Dr. Jeff Cabot other supplies for emergency aid to stranded Kathy Chandler-Henry nibed travelers in the Eagle Malley Area, Cindy Cohagen Of Eagle Fiver N 1999A1locatior : $5,0O0 ~ Renee Christenson Glenn Davis m ETERN COLORADO CHAPTER Bob Dressel N 9 oer AMERICAN RED CROSS Bret Kathleen Hooopper ' 970-242-4861 Kell L le • 061 American Red Cross provides Disaster Services9 Y Y I Kay McCarty ~ which include and res ond- y planning, preparing P Ry Southard ing to disasters. United Way funds will be used + to purchase a trailer for first aid services in Karen 5trakbein i {LAMESA Jeanette Thomas 970-926-2623 Eagle County. Carl Walker M 1999 Allocation. $3,2SO Bob Warner The purpose of La Mesa is to build bridges - between the inunigrant population and estab- lished community leadership. La Mesa Your ~~1~~~ at work I develops opportunities for immigrants to For moire Onformation, to vollunte3er° y participate in the processes and systems that or to make a donaflon, ~ ® United Way is an organization of donors, shape their lives and their communities in th< calk 970-948-7344 community volunteers and member agencies Eagle Valley.-A Catholic Charities Prograrr who work together to address the community N 1999 AUoca8ion: $4,900 health and human service needs of our families, individuals and communities. GIRL SCOUTS OF THE CHIPETA ' COUNCIL 974-242-4461 ® By working together to assess needs and ® plan services, United Way helps the community The Girl Scouts of the La Mesa Council ® ~~i~~ focus its resources to meet priority needs. supports the development and delivery of the m ~d Girl Scout program within Eagle County. A Of Eagle River Valley ® Duplication of services is averted and the This includes the recruitment of girls and CD community benefits from this adults, council-sponsored programs for girls P Box X33 collaborative effort. and training and ongoing support of voiun- m Eagle, Colorado 81631 A non-pro teers. United Way funds are also used to -o . fitcorporation. All contributions are tax-deductahle. Provide outreach support to serve girls identi http://vail.net/unitedwaY/ Ana,S u Dau~~eY~ y ~ ,.o7b3a~3D3) feed as "at-risk." A 91999Alloccat'aon: $5,000 ' I I COLORADO WEST MENTAL EAGLE COUNTY COUNCIL MEET THE WILDERNESS HEALTH CENTER ON AGING 970-926-9376 970-328-6969 970-328-1005 Meet the Wilderness uses United Way funds 1 Colorado West Mental Health Center uses The number of health and wellness activities for for student wilderness backpacking trips. The 1, United Way funds for their "Interpersonal local Seniors will be expanded through the use trips are designed to develop positive charac- N Strategies Program," a joint effort of Colorado of United Way funds. ter traits in youth participants. West and the Eagle Valley and Battle Moun- ¦ 1999 Allocation: $2,000 ¦ 1999AIlocat'ion: $4,000 tain high schools. "Interpersonal Strategies Groups" meet weekly at each of the high LEGAL AID PROJECT MOUNTAIN VALLEY C. schools with at-risk adolescents facing sign- 719-486-3238 DEVELOPMENTAL SERVICES cant interpersonal and environmental difficul- Legal Aid uses United Way funding for two 970-945-2306 ties. programs: (1) a toll-free telephone outreach MVDS operates Supported Employment and T ¦ 1999 Allocation: $3,080 service, and (2) a contract attorney program Residential Programs, and Fancily Support an( Cr which supplements attorney's pro Bono work. Early Intervention Programs in Eagle County. - EAGLE CARE MEDICAL CLINIC ¦ 1999 Allocation: $4,000 These programs provide peer counseling a 970-845-9086 related to employment, dental and vision care United Way funding helps cover laboratory THE LITERACY PROJECT not covered by insurance, and funds for expenses associated with the "Well: Woman" 970-949-5026 recreation programs. preventative medicine program offered The Literacy Project has begun a new initiative E I999Ailoeation. $5,500 through the Clinic. The program offers annual with United Way funds: the Gift Book Program. physicals, pap smears, breast exams for Packets of three duality books will be given to THE RED RIBBON PROJECT financially indigent women. low-income parents of young children. The 970-827-5839 ¦ 1999 Allocation: $7,000 program includes counseling on the importance The Red Ribbon Project utilizes United Way of reading to children, and invites families to the Funds for public awareness and education, an( ECHO RANCH library for a fourth free book. for support of persons infected with HIV! 970-524-7255 1999 Allocation: $5,000 AIDS, and their families. ECHO Ranch is expanding their summer jobs ¦-1999 Allocation: $1,500 program town after-scbdol- And -weekend jobs COWBOY DREAMS m program for residents of their youth facility. 970-926-8525 SAMARITAN CENTER United Way funds were used last year to start Cowboy Dreams provides therapeutic horseback OF THE ROCKIES m the summer job program, which has now been rising to individuals with physical and mental 970-390-8125 rv w funded through a foundation grant, challenges. The Samaritan Center uses United Way funds m ¦ I999Aliocation: $1,800 ¦ 1999 Allocation. $2,500 to help offset the costs of counseling for those who would otherwise be unable to afford it. w ¦ 1999 Allocation: $3,000 m A e JUN-30-2000 10:43 FIRST BANK 970 748 3250 P.04i04 -,31- 66 a. J AGENCY 1998 Fu»diint` 11999 &'undini ?AOO.Re~riat ~Jf,4' fAkw ~~.ddb 7-150 CASA o e Continental Divide 0 0 Catholic Charities 0 $4,900 5)c00 Colorado West Mental ](health Center 53,000 $3,030- Dr0 $2,500 f qo ® qV Cowboy ]Eagle Care Medical Clinic $3,000 $7,000 moo' Eagle County Senior Services $500 $2,000 DO® Eagle County Student Union $1,000 NA ETA Echo Ranch $12957 S1,S00 NA Girl Scouts of the Chipeta Council $1,000 $5,000 , 0 0 0 Legal Aid Project $1,000 $4,000 C DOD Meet the Wilderness 0 $4,000 1.1"000 Mountain Malley Developmental $2,000 $5,500 /0/0o 0 Services Samaritan Center of the Rockies $2,000 $3,000 Snowboard Outreach Society ILIA ]ETA The Eagle Malley Fan* Center $2,000 IOTA ~ The Literacy Project $5,000 S5,("Oo 5,,00 D i The ]Red Ribbon Project $1,500 $1,500 The Youth Foundation ETA ]ETA .5 0 U d Mail Valley Cares $3,000 0 0 Mail Malley Salvation Army $2,500 $5,000 0 Unit/Food Resource Center Western CO Chapter, American Red $2,500 $3,250 0 Cross oaf TOTAL P.04 r ~p1~pF . ltC KU +ti'lz 2000 Cash 2000 In-Kind 2000 2000 GENERAL FUND: Request Request Description Final ECONOMIC: I 1 Bravo! Colorado/John Giovando 30,000 I 25,000 I 2 CARTS/Jim Scherer 4,000 2,500 I 3 The Chamber of Commerce/Jen Brown 6,000 4,000 1 3 The Chamber of Commerce/Jen Brown 12/3/99 Dobson use 1 Day @ Dobson i 1 day ice 4 LH Merchants-Jamin Jazz Nights/Gary Boris 20,000 I 15,000 5 VV Merchants-Block Parties/Kaye Ferry 20,000 15,000 6 LH/VV Merchants Assoc-The Guide/Kaye Ferry 15,000 10,000 ! 7 Vail Jazz Foundation/Howard Stone 15,000 7,000 8 Vail Valley Foundation/Rick Beveridge: 8 American Ski Classic 30,000 17,000 8 World Mountain Bike Championships (for 2001) 50,000 50,000 1 8 American Cycle Classic 20,000 0 8 Winter Concert Series I 10,000 0 8 Parking 2,300 460 debits 2,300 I,debits 8 Vail International Dance Festival I 12,500 11,500 8 Gerald R. Ford Ampitheater (Hot Summer Nights) I 5,000 5,000 1 Chevy International Ski Festival I Subtotal - VVF 129,800 8,000 Pub. Wks & Police 85,800 '~y,nn 6,'0 TOTAL ECONOMIC Ev -w EDUCATIONAL: 9 Colorado Avalanche Info Center/Knox Williams 1,000 I 500 10 Gore Range Natural Science School/Kim Langmaid 10,000 I 0 11 Learning Tree/Moe Mulrooney 650 12 Meet the Wilderness/Thomas McCalden 5,000 I 0 I 13 The Vail Symposium/Ebby Pinsen 2,000 0 14 The Youth Foundation/Sandra Nadeau 5,000 0 15 Environmental Educator 0 I 0 16 Turn It Up Vail Party/Kaye Ferry 7,200 (1) 1 17 Turn It Up Vail Training/Kaye Ferry 7,000 (2) TOTAL EDUCATIONAL X00 HEALTH AND HUMAN SERVICES: I 18 The Jimmie Heuga Center/Bruce Valentine I 1,500 1 0 I 19 United Way of Eagle River Valley/Kathy Henry 10,000 ( 1,000 ++I 20 Vail Mountain Rescue Group/Tim Reinholtz I 2,000 2,000 I TOTAL HEALTH AND HUMAN SERVICES 1 RECREATION: 21 Ski Club Vail/Kate Asoian 4 Days @ Dobson 4 days 22 Vail lnternat'IHockey Club/Peter Zent 5,000 1,0001 23 Vail Jr Hockey Association/Peter Zent 12 Days @ Dobson (3) TOTAL RECREATION ) ~ ! 1,L,( PRIOR YEAR REQUESTS 0 ! ~s,soo Si13 1 (1TAL 0 N I K-toUTIONS 111,15') ~Ruaggt Cdr ZUilli _ ARRANGEMENTS and AGREEMENTS: Channel 5 (40% of our franchise fee received) 44,880 44,880 Vail Valley Foundation 0 Vail Valley Exchange 6,300 I 6,300 Bert' Creek 5th - operating expenses 20,000 (4) Vail Valley Athlete Commission i 5,000 5,000 24 Vail Valley Tourism & Convention Bureau: I 24 Events & Information Staff 3,675 7 Blue Passes 3,675 Blue Passes 24 Marketing 183,500 0 24 Information Booths 155,800 1 155,800 24 Special Events 332,000 I I 332,000 24 Vail 100 10,625 25 Parking Permits I 10,625 25 Blue Passes 25 Lodging Quality Initiative 105,984 I I 75,000 cnc'I app'd 10/19/99 Total VVTCB 867,764 J it 577,100 SL't2°`0T- L- MR2 N(TLM NTS nd:~t Rl'F.~fiTV1S 51.155 633,280 1 P,Pldket fur 2000 G DEO'1.~1. 1.1Q2905I 26 Vail Alpine Garden Foundation/Ry Southard I I ~20 Parking Passes 0 26 Vail Alpine Garden FoundationtRy Southard 38,500 + 0 38,500 1999 1999 1999 GENERAL FUND: Request Description Final CULTURAL: 1 Colorado Ski Museum-Ski Hall of Fame/Margie Plath j 12,850 'Carpet ' 0 Colorado Ski Museum-Ski Hall of Fame/Margie Plath j 1,050 12 Blue~Passes 1 1,050 2 Blue Passes Colorado Ski Museum-Ski Hall of Fame/Margie Plath 1 0 I I 0 Colorado Ski Museum-Ski Hall of Fame/Margie Plath j 1,100 11 Gold Pass 1 0 NOTE: The Ski Museum pays TOV $1,875/qtr for rent I TOTAL CULTURAL I ;.15,000 { 1 4,050 ECONOMIC: I 2 Bravo! Colorado/John Giovando j 30,000 I I 28,500 3 The Chamber of Commerce/Kate Carey j 20,000 I I 6,000 4 VV/LH Merchant Assoc/Kaye Ferry or Gary Boris j 23,500 I 1 15,000 5 Vail Jazz Foundation/Howard Stone j 10,000 I I 7,500 6 Vail Valley Arts Council/Marilyn McCray j 10,000 I 3,000 7 Vail Valley Foundation/Lissa Mackintosh: I I I 0 Chevy International Ski Festival j 10,000 I 0 American Ski Classic j 30,000 I I 25,000 Parking 1 2,250 1450 Debits I 2,250 Vail International Dance Festival 1 12,500 I I 12,500 Gerald R. Ford Ampitheater (Hot Summer Nights) 1 5,000 I I 5,000 Fund for the Future I I I 0 Subtotal - VVF j 59,750 I I 44,750 TOTAL ECONOMIC 1 1:53,250;;1 11U4;750: EDUCATIONAL: I I 8 Meet the Wilderness/Thomas McCalden 1 5,000 I I 0 TOTAL EDUCATIONAL I 5,OOQ>.il I 0 HEALTH AND HUMAN SERVICES: I I I 9 The Jimmie Heuga Center/Bruce Valentine 1 1,500 1 500 10 The Resource Center of Eagle Co/Rob Nebgen I 5,000 I I 0 11 The Rotary Club of Vail Eagle Valley/Susan Pollack 1 525 11 Blue Pass I 525 11 Blue Pass 12 United Way of Eagle River Valley/Kathy Henry j 10,000 1 I 5,000 13 Vail Mountain Rescue Group/Terry Diem I 2,000 1 TOTAL HEALTH AND HUMAN SERVICES I 2,000 RECREATION: 1;9,;025;;) I<'^'$!025>< I I I 14 Ski Club Vail/Kate Asoian Yes 14 Ice Days I Yes I Ski Club Vail/Kate Asoian I 0 1 I 0 TOTAL RECREATION 01 PRIOR YEAR REQUESTS I I I S.UB TOTAL CONTRIBUTIONS 1 .92,275 ] 1113;825 General Fund Cap_for Contributions @>2°l0 1..:. ARRANGEMENTS and AGREEMENTS: Channel 5 (40% of our franchise fee received) ' 44,880 44,880 Vail Valley Bus (Paid to Town of Avon) I 1 0 Vail Valley Foundation 1 112,000 1 ' 112,000 Vail Valley Exchange 6,300 6,300 I Berry Creek 5th - operating expenses 20,000 I 20,000 Vail Valley Athlete Commission 5,000 I 20,000 15 Vail Valley Tourism & Convention Bureau: 5,000 Marketing 183,500 1 Information Booths 1 140,000 1 Special Events 1170,000 I I Total VVTCB 1493,500 1 I 0 SUB TOTAL ARRANGEMENTS anal AGREEMENTS 681;B80. 20$ :.l 0: I GRAND TOTAL,. 873,955 { 1 32Z.ODS';1 16 Vail Alpine Garden Foundation/Nancy Young 150 30 Debits Vail Alpine Garden Foundation/Nancy Young 1 20,000 1 Paid from RETT I 10,000 r TOWN OF VAIL FUNDINGREQUEST SUIMMARY . GENERAL FUND: 1998 1998 1998 Organization Request Description Final CULTURAL: Colorado Ski Museum-Ski Hall of Fame/Margie Plath 0 0 Colorado Ski Museum-Ski Hall of Fame/Margie Plath 0 0 Colorado Ski Museum-Ski Hall of Fame/Margie Plath 2.100 4 Blue 0 Colorado Ski Museum-Ski Hall of Fame/Margie Plath 0 600 1 120 Debits Colorado Ski Museum-Ski Hall of Fame/Margie Plath 1.100 1 Gold 0 j NOTE: The Ski Museum Pays TOV $1,875/qtr for rent TOTAL CULTURAL 3;200 .1 600 `I ECONOMIC: I 1 Bravo! Colorado/John Giovando 30,000 28.500 I iMoved to Health & Human Services) 0 0 1 The Chamber of Commerce/Kate Carev 1 20.000 6.000 Vail Associates Cloudseedinq/Joe Macy 1 12,000 3,000 Vail Mountain Rescue Group/Terry Diem 1 2,000 2,000 Vail Valley Arts Council/Marilyn McCray 1 5.000 0 Vail Valley Foundation/Lissa Mackintosh I 72.500 72,500 TOTAL ECONOMIC 1.:._ 141:1500.1 1121000;; EDUCATIONAL: 1 Learning Tree; Inc/Maureen Mulroonev 1 500 500 Turn It Up Vail '97/Robert Levine 5,000 5.000 TOTAL EDUCATIONAL 5;5001 HEALTH AND HUMAN SERVICES: 1 Eagle-Summit Health Task Force/Elli Wyatt 5,000 1 0 Environmental Educator/Eileen Connors 0 0 Food Resource Center/Toni Berns 2,000 0 Make-A-Wish Foundation of Colo/Valerie 0 Parking Pass 0 Minturn Volunteer Fire Qghters Assoc/Jacque Lovato 544 j 0 Minturn Volunteer Fire Fighters Assoc,Jacque Lovato 300 300 60 Debits Steadman-Hawkins Sports Med Foundation 5.000 I 0 1 The Jimmie Heuga Center/Bruce Valentine 350 70 Debits 350 170 Debits The Resource Center of Eagle Co/Rob Nebqen 2.000 0 0 The Rotary Club of Vail Eagle Vallev/Susan Pollack 0 ll The Rotary Club of Vail Eagle Vallev/Susan Pollack U 525 Blue Pass The Rotary Club of Vail Eagle Valley/Susan Pollack I 0 0 United Way of Eagle River Valley/Rv Southard I 10.000 1 I 0 TOTAL HEALTH AND HUMAN SERVICES 1 : 25.194 1 I 1,1,75. RECREATION: Ski Club Vail/Kate Asoian 8.150 4 Days Ice 14 Days Ice Time Ski Club Vail/Kate Asoian 0 0 TOTAL RECREATION 8,-i 50 Sub.Total -Contributions I 183.544 119,275 I I Contractual Arrangements: Berry Creek 5th - Operating Expenses 15.000 15,000 Vail Valley Exchange 6,30; 6,300 Vail Valley Athletic Commission 5.000 5.000 Channel 5 (40% of our franchise fee received) 45,627 45,627 Vail Valley Bus (Paid to Town of Avon) 115,000 115.000 Vail Valley Foundation - Championship Contribution 112,000 112,000 Vail Valley Tourism & Convention Bureau 443,500 Marketing 188.707 Information Booths 100,000 Special Events 190,000 Sub Toial :Contractual Arrangements - 742;427 :.777634 1 Grand Total' 92597i> 896;909:. TOTAL;CONTRIBUTIOfb'LIMIT;,FOf3 1998 -<GENERAL FUIdU 825;609 825;609 Vail Alpine Garden Foundation/Nancy Young I 10.000 I I 10,000 Cash (paid from RETT) r 7..: INV.:AF.,1~At : FtJ19[SII IG,RERIJST:SUMMARY GENERAL FUND::,: APP 1997 1997 1997 # Organization Request Description Final CULTURAL: I I 1 ! 1 Colorado Ski Museum-Ski Hall of Fame/Mar 1 2,500 1 Carpet I 0 Colorado Ski Museum-Ski Hall of Fame/Margie Plath ICorporate Tabl 1 75 Applied to '96-$120 spnt Colorado Ski Museum-Ski Hall of Fame/Mar 2,100 14 Blue I 525 Parking pass 1 Colorado Ski Museum-Ski Hall of Fame/Mar I 1,000 1200 Debits 0 Colorado Ski Museum-Ski Hall of Fame/Margie Plath 1 I 0 1 NOTE: The Ski Museum pays TOV. $875/qtr for rent ($1,875/qtr starting 10131/96)1 TOTAL CULTURAL . " 5:;500 600 ECONOMIC: I 2 Bravo! Colorado/John Giovando 1 32,500 I 27,500 3 The Chamber of Commerce/Kate Carey 1 20,000 1 1 6,000 4 Colorado Avalanche Information Center/Nick 1 1,000 1 I 200 1 5 United States Demonstration Skiinq Assoc/GI 3,000 1 I 0 6 United States Ski Team/Chad Fleischer 1 5,000 1 1 0 1 7 Vail Associates Cloudseedinq/Joe Macy 1 12,000 I 1 8,000 I 8 Vail Jazz Foundation/Howard Stone 1 10,000 1 I 0 1 9 Vail Mountain Rescue Group/Tim Cochrane 1 2,000 1 I 2,000 10 Vail Symposium/Eileen Jacobs I 1,000 I 0' 11 Vail Valley Arts Council/Marilvn McCrav 1 5,000 I 0 I 12 Vail Valley Exchanqe/Karen Phillips . 1 6,300 1 6,300 I 13 Vail Valley Foundation/Elissa Mackintosh 1 80,000 1 72,500 I TOTAL ECONOMIC I 177,806 1 I 1:22,500 ;f EDUCATIONAL: I I 14 Learninq Tree, Inc/Moe Mulroonev 1 1,040 1 1 0 1 1 15 Meet the Wilderness/Jim Himmes 1 1,000 I 0 TOTAL EDUCATIONAL 1. ':2Qg0 I: 0:1 HEALTH AND HUMAN SERVICES: I I I 16 Colorado West Mental Health Center/Canda 1 10,000 1 I 0 1 Colorado West Mental Health Center/Canda 1 2,100 14 Blue 2,100 14 blue passes Colorado West Mental Health Center/Canda 1 300 160 Debits 1 300 160 debits NOTE: This organization additionally receives rent-free space and utilitl 0 1 17 Eaqle Valley Family Assistance Fund/John 1 3,000 I I 0 1 1 18 Echo Ranch/Linda Zeranque I 5,000 l+ I 0 1 19 Food Resource Center/Toni Berns 1 1,000 I 0 1 20 Healthv Babies & Families/Jennie Wahrer 1 1,000 1 I 0 1 21 Minturn Volunteer Fire Fiqhters Assoc/Jacqu 1 544 1 Bus Service IYes, if not on same night as Vail's Minturn Volunteer Fire Fiqhters Assoc/Jacqu 1 300 160 Debits I 300 60 debits 22 Northwest Colorado Leqal Services Project/P1 1,000 1 1 0 TOTAL HEALTH AND HUMAN SERVIC 1 24j244.1 I 2;700 RECREATION: I I I 1 23 Ski Club Vail/Chip Woods I 5,000 1 I 0 1 Ski Club Vail/Chip Woods 1 8,150 14 Days Ice Tim I avs at Dobson 24 Snowboard Outreach Societv/Arn Menconi I 525 11 Blue 1 0 25 Vail Junior Hockey Association/JoAnn Carha 250 150 Debits 0 26 Vail Recreation Gymnastics Proaram I 8,000 1 0 27 Vail/Beaver Creek Buddy Werner Leaque/Fr 1 1,000 1 I 0 TOTAL RECREATION 1': 22i925:1 1''. Q::1 1 SUBTOTAL - PRIOR YEAR REQUESTS I 10: I : 01 I I I I Sub Total:::Contributions, 1 232;6091 I 1251800: 1 l.. - i Contractual Arrangements: Vail Valley Tourism & Convention Bureau 426,125 I 418,700 Mktg $183,700 Channel 5 (This is 40% of our franchise fee received) 44,084 Vail Valley Bus (Paid to Town of Avon) 115 000 I 115,000 Vail Valley Foundation 112 000 112,000 Sub Total Contractual Arrangements.: 65a,1:25 fi89,784 Grand Total 885;7341 I. 815.;584(:1 .TOTAL CONTRIBUTION.LIMIT FOR 1997 - I 815;.6.09.: 815,597: 28 Vail Alpine Gardens/Sammve Meadows(paid I 10,000 1 10,000 I Pledge ` 'to1H C,00;Vall U.N..>311)C t R?JtS sUiVI NA# ' GENERAL FUND: APP 1996 7/5/00 + # Organization Request I Final ` CULTURAL: 1 Bravo! Colorado/John Giovando 27,500 1 27:500 2 Colorado Children's Chorale 1 2.500 1 3 Colorado Ski Museum-Ski Hall of Fame/Lucv Babcock I 2 BLUE.1 GOLD, 100 CPNS 3.250 1 500 coupons 4 Eaqle Valley Children's Chorale 2.500 1 5 Friends of the Dance/Robin Pieters I 1.000 6 The Skating Club of Vail/Sandra Heelan 1 34 DAYS OF ICE TIME IN IONDI 8 Vail Symposium/Eileen Jacobs I 1.000 I 9 Vail Valley Arts Council/Marllvn McCrav 5.999_L 2.500 TOTAL.CULTURAL, - - 42;750:.:: ;30:500 ECONOMIC: ! 10 Chamber of Commerce I 65.000 7.500 11 Crystal Ball/Lisa Salley I 2BLUE 1.050 1 12 Vail Associates Cloud Seeding I 27.200 1 12.000 13 Vail Valley Exchange/Karen Phillips 6.300 1 6.300 14 Vail Valley Foundation/Lissa Mackintosh 60.000 I 5.000 pay $32,500 in'95 Vail Valley Foundation/Lissa Mackintosh I ICE TIME AT DOBSON ARENA I 2 days in '95 15 Vail Valley Merchant Association/SusanHarvey I COPIES & POSTAGE INaNDI TOTAL:£CONOMIC 1595501 :30,800 EDUCATIONAL: 16 Learning Tree/Moe Mulrooney 1 1.000 1 17 Summit Sinpers of Summit High School 1 500 1 18 Town of Vail 4H/Senior Citizens/Pam's Piq Purchase 1 1.000 1 19 Vail Mountain School/Jeanne Macsata I I BLUE 525 20 Wild West Davs/Red Sandstone PTA I 750 T.OTAL:EDUCATIONAL I:. 3;7751 0::: ENVIRONMENTAL: I I 21 Town of Vail Clean-up Day/Paul Reeves I 8.200 1 6.700 22 We Recycle/Mauri Nottingham 14.400 14,400 TOTAL.ENVIRONMENTAL..... `22;600 21100 HEALTH AND HUMAN SERVICES: 23 Colorado West Mental Health/Ron Blake 1 12.000 1 8.000 24 Colorado West Recovery Center/John Lutgrino 1 10.000 1 7.000 25 Eaqle County Family Assistance Fund/John Galvin 3.000 26 Eagle County Volunteers for Literacy 10,000 1 27 Eagle County Youth Activities Grant Proqram/Robin Henzler 500 1 28 Eagle County Early Childhood Programs/Moe Mulroonevl 500 l 29 Eagle Valley Family Center 5,000 I 30 Eagle Valley Preqnancv Center 2.000 I C I I 31 Echo Ranch/Mark Donaldson 5.000 1 32 Food Resource Center7Toni Berns 1 1.000 1 33 Healthy Babies & Families 1 1.000 1 34 Make-a-Wish Foundation/Patti Speer I 1 BLUE 1,:'95116 s~as,n 525 1 35 Make-a-Wish Foundation/Patti Speer 2BLUElor-9697saeson 1.050 1 36 Meet the Wilderness/Jim Himmes 1 1.000 1 37 Mountain Hosoice/Ruth Walker 1 1,000 1 38 Northwest Colorado Legal Services Project/Patricia Craig 500 1 39 Project Challenge _ 5.000 I 40 The Resource Center/Cheryl Paller 2,000 1 2.000 41 Vail Breast Cancer Awareness Center/Kristin Kenney 2BLUE 1,050 1 42 Vail Mountain Rescue Group/Bob Armour 1 2,000 1 1.500 43 Vail Valley Medical Center - EagleCare Medical Clinic 1 2,000 44 Vail Valley Medical Center-Health Fairs/Kristen Kenney I 1.000 1 45 Vail Valley Salvation Armv/Rev. Jerry Millsaps 2.500 TOTAL::HEA. LT.H& HUMAN SERVICES: f<; 59;625 I i:: 18;5.00!; COMMUNITY INFORMATION: I' I 46 Town of Vail Community Information Office/Suzanne Sily I BLUE 525 1 47 Vail Valley Community Television/Channel 5 7,999 1 TOTAL:COMMUNITY:INFORMATION 1:: 8;5241' 0'. RECREATION: I 48 Ski Club Vail/Chip Woods 1 5.000 1 49 Vail Avalanche Hockey Team 1 DAYS OF ICE TIME INLAND 50 Vail Junior Hockey Club/JoAnn Carhart Levy I 40 CPNS 200 TOTAL:RECREATIOW :5,200:. OTHER: I I Eagle Valley Humane Society I 0 1 TOTAL OTHER 1' _ p Sub Total - Contributions 313;024 ,I:;...'100900. Contractual Arrangements: Vail Valley Tourism & Convention Bureau 426.125 426,425 Vail Valley Bus 1 115.000 115,000 Channel5 1 44.280 44,280 Vail Valley Foundation 1 112.000 112,000 Sufi TDta6 Contractu ili:Arrangeriient5 697;405 1 597 405 Grand Total 1 009;429 798;305 TOTAL CONTRIBUTION'tIMIT FOR'A996 GENERAL'FUND. 789736, 789,736' This organization additionally receives rent-free space and utilities in the Lionshead parking structure, 4 blue passes, and 300 parkin 7 Vail Alpine Gardens/Sammve Meadows(Daid from RETTI 12,500 I 10,000 pledge Gypsum Bus 1 57 000 1 57.000 Depends on tax election tt 4f 7/5/00 TOWN OF VAIL COUNCIL CONTINGENCY Account # 001 -1010-411-70-10 1999 Total Contingency Funds Original Budget Amount $50,000 Amended Budget Amount $50,000 Uses: Larry Grafel Going Away $785 Vail '99 gift bags, tickets, shirts $343 CARTS $2,000 Mt. Buller Sister Cities Exchange/Lodging for Autalia Artis $425 Employee Survey - Chamber of Commerce $500 Vail Youth Recognition Award (Hopkins, Haslee) $2,000 Vail Valley Exchange Youth Ambassador Award (Staber, Sargent traveling money) $1,000 Vail Valley Exchange Youth Ambassador Award (Staber, Sargent airfare) $2,702 Ambassador Award Plaque $168 CML Closing Barbeque $5,000 Retirement Party - Dick Duran $435 19,99 Training-customer Relations/Skier Safety Program (Turn it Up) $7,000 CAST Magnesium Chloride study $2,000 Turn it Up Party $7,200 Channel 5 - additional programming $2,500 Holiday tree decorating party for community children $400 Ford Park Brochures Total Amount Used $34,458 Total Amount Left $15,542 7/5/2000 TOWN OF VAIL COUNCIL CONTINGENCY Account # 001-1010-411.70-10 1998 Total Contingency Funds Encumbered Amended Budget Amount $52,573 Construction Mitigation & Entertainment $5,000 Mt. Buller Sister Cities Exchange $7,600 Youth Recognition Award $5,000 Seibert Circle Party $904 Senior Study & Survey $1,500 CARTS Contribution $3,000 Chair Rental $228 Office Furniture $3,701 Championship Clothing $1,786 Snow Cat Development $100 AIPP Project 1999 $15,000 Channel 5 High Light 99 Events $3,000 ECRTA $300 99 Gift Wall Calendars Total Amount Used 47,119 Total Amount Left $5,454 i i a 7/5/00 TOWN OF VAIL COUNCIL CONTINGENCY Account # 01-0100-62857 1997 Total Contingency Funds Original Budget Amount $50,000 Rollforward from prior year - Excellence in Education, Sports, or the Arts $5,000 Amended Budget Amount $55,000 Uses: VVF - Excellence in Education, Sports, or the Arts $5,000 paid 2/19197 VRI - Spring Meltdown Program $2,500 paid 3/5/97 Youth award airfare to Australia $2,572 paid 5/8/97 Youth award spending money for Australia $1,000 paid 5/16/97 TOV/VA Task Force $6,000 Estimated @ $500/mont "Free after 3" parking program $1,927 JE in June Vail & Eagle Valley Mountain Bike Maps $833 paid 6/1 1 /97 Vail Tomorrow - encourage lodge properties to upgrade $1,000 BJE in June Fund "Turn It Up! Vail '96" deficit $596 paid 7/16/97 Chamber of Commerce office expansion $1,000 Meadow Mountain Foundation GOCO grant match $1,000 Turn it Up! Vail $19,000 Total Amount Used 42,428 Total Amount Left $12,572 7/5/00 T TOWN OF VAIL COUNCIL CONTINGENCY Account # 01-0100-52857 1996 Total Contingency Funds Original Budget Amount $50,000 Uses: TOV-VA Growth Agreement - Total Approved $20,000 Youth Recognition Award $5,000 Chad Fleischer sponsorship $5,000 01-8300-52831 Legal fees - railroad abandonment 54,194 01-0100-51210 Hot Summer Nights councert - Young Dubliners $500 61-8300-52831 Eagle Sculpture for President & Mrs. Ford $3,500 01-8300-52831 Village Merchants - Turn It Up Vail $3,000 01-8300-52831 Citizen Participation 1/2 Day Program (Community Collaboration Follow-up) $1,000 01-0100-52101 Allocate for Excellence in Education, Sports, or the Arts $5,000 May roll to '97 Total Amount Used 47,194 Total Amount Left $2,806 Subtotal * * * *TOV-VA Growth Agreement - Total Approved $20,000 Holiday Peak Education approved 11/21/95 $3,500 PD $1,460 @ various ti Survey - Non-skiers with VA $5,000 RRC fees $5,000 PD $2,600 2/15/96, chg $13,500 pd $345 4/24/96 in TOV-VA Growth Agreement - remaining $6,500 Moved total to 0600 ***Youth Recognition Award - Total Approved $5,000 Airfare $2,194 PD 4/4/96, 01-8300-52 St. Moritz Exchange Program $1,200 PD $1,152 5/2/96 01-8 Mayor's Cup Youth Award - $500/ea for 2 participants $1,000 PD $542 5/29/96 01-83 $4,394 Youth Recognition Award - remaining $606 _ i 7/5/00 TOWN OF VAIL COUNCIL CONTINGENCY Account # 01-0100-52857 1995 Contingency Funds Original Budget Amount $50,000. Uses: Sister City Program * * 7,800 Grundig Mountain Bike Race 15,000 Abe Shapiro memorial contribution 200 Pete Edrington memorial contribution 200 John Hazard memorial contribution 200 Hoedown corporate table 400 Bus system - VA 400 10th Mountain Division (Memorial Day) 3,000 Legal fees - research low-interest financing for Vail Commons purchasers 2,000 BJE not done - wait for Evaluate Lodge Land Parcel 20,000 BJE not done - wait for Books/gifts for Sister Cities exchange (Merv) 213 1996 dues for Club 20 450 Books for Japanese delegation (Merv) 90 Total Amount Used 49,953 Total Amount Left $47 * * $11,375 is authorized Jul-06-00 08:28 From-VAIL VALLEY FOUNDATION 5 + T-785 P.03/03 F-178 ,6t GiTanr P>rogg-am GuideHnesi The mission of the Vail Valley Foundation is to provide leadership in athletic, cultural and educational endeavors to enhance the quality of life in the Vail Valley. The foundation hopes to support those organizations with similar objectives, based on our available funding. The Vail Valley Foundation will accept and consider grant requests from organizations that: 1. Conduct activities and programs that are consistent with the mission statement of the Vail Valley foundation; 2. Are qualified tax-exempt under section 501 (c) (3) of the internal revenue code; . ,_3. Require support for clearly defined specific projects; 4. To the extent possible, utiae the Vail Valley Foundation support as a lever to develop broader funding, or apply foods to initiate programs, which can continue on a self-supporting basis. Prior to consideration all grant requests must include the following: 1. Name and mailing address of the organization 2. Contact person and telephone number 3. Purpose of the organization 4. Copy of most recent determination letter from the Internal Revenue Service recogai2ing tax-exempt status of the organization under section 501 (c) (3) of the internal revenue code, and a statement as to any changes to the organization's tax-exempt status since the determination letter was issued 5. Prior year tax returns (if this is not available, then a signed and dated letter stating reason why, is required) 5. Amount requested from the Vail Valley Foundation Grants Program ` 7. -Explanation of needs for funds: p a) Description of project: What, where, why, when and how_ b) The community need that the above-listed project serves c) Other sources of funding if the Foundation cannot meet the request d) Anticipated budget for the project, date when the Foundation can expect a progress report on the project prior TO its implementation, and a final report once the project is completed 8. Financial information of total organization: Include last year's actual Financial Statement as it compares to last year's budget; a current Balance Sheet; this year's projected budget and any actual figures to date Upon distribution of grant proceeds, grant recipient must sign a Grant Receipt Form acknowledging tax-exempt status and fund use. The grant recipient will also be required to file a report outlining grant use. 1 4JOO/MLH Jul-06-00 08:27 From-VAIL VALLEY FOUNDATION + T-785 P.02/03 F-178 'VAIL VALLEY FOUNDATION GRANTS Companson Report Year End 1889 Filename GRANT 06Jol-2000 Acct Numper 100100 ACCOUNT ACCOUNT 1888 1889 1898 Forecast vs. NUMBER DESCRIPTION TMBUDGU _ ACTUAL. „FORECAST _ BudAetvar. GRANTS: Arts Alliance 0 0 A 0 Bravo Q 0 fl 0 Brava Perfortnances/Practices (GRFA usage) 0 0 0 0 Colorado Children Chorale 0 0 0 a Colorado Chdorens Chorale (GRFA Usage) 0 0 0 0 DuKe Cup 0 0 q 0 Town of Vail (GRFA usage) 0 0 0 0 Vail Alpine Gardens R 0 0 0 Vail Religious Foundation D 0 0 0 Colorado Mountain College Foundation. Inc. 0 0 0 0 Colorado SKi Museum Q 0 0 0 Cowpoy Dreams 0 0 P 0 Eagle County Early Childhood Programs q 0 0 0 Eagle County Schools 0 0 0 0 Gore Range Natural Science SC1`100I 0 0 A 0 I.iteracy Project P 0 A 0 meet the micemess A 0 Q 0 Slu Cluo Vad 0 0 0 0 Snowboardpulreach Society 0 0 0 0 Vail/Beav CreeK Buddy Werner I-eaquit 0 0 A 0 Vail International Tournament, Inc Q 0 0 0 Vail jazz Fiiunaation 0 0 Q 0 Vail Junior Hockey CluD 0 0 A 0 Vail Valley Institute 0 --0 0 0 Subtotal Committed Grants Q 0 0 0 WOO ATHLETIC COMMISSION: Arlen 0 0 0 0 Allen, F 0 0 0 0 Boesel 0 0 0 0 Dawuog , 0 0 4 0 Delbosco 0 0 fl Fleisher 0 0 0 ° Gros 0 0 0 ° Hocum 0 0 ° Ktoser 0 0 0 0 t-auten 0 0 A 0 maoden 0 0 0 0 p 0 0 Matisn 0 Prohop 0 0 0 0 Reeves 0 0 0 0 Schleper 0 0 A 0 Sublett 0 0 0 0 Townes 0 0 A ° Uncommitted 0 0 0 ° Subtotal Athletic Commission Grants: 0 0 0 0 Total Grants: a - 0 Page 1 R - ~ ! PAYMENT/DEBIT FEE DEPOSIT/CflED1T NUMBER I GATE DESCRIPTION OF TRANSACTION IIF ANrI BALANCE BALANCE BROUGHT FORWARD D $ 9 t5 cry F2 j ~ .fps K v f I r i ' kA ~ s~ ,,LEI e~ C. (,w--7 16 co -3- cro a.4o ~ m -s I I'~ $o u s LJ,.~ i W v To 0 m c- x moo O° I i , ~-4-I D 4w- o° - ccm F } 11j 8pE-r'~9s® 19~--~ °{-omoa m o f ~3omm mD , 1 L4-1 ~ I 2:74=,4D DID Q M N S GD _ n 2S`om a YJ ~Sno cm f NUMBEfl DATE J~ DESCRIPTION OF TRANSACTION PAYMENT/DEBIT- I- FEE IIrDEPOSIT/Cq EDIT TJ FEE I Ir) JI BALANCE - BALANCE BROUGHT FORWARD 7 00 00 ~ Y 1 H~'- \ / yLeo o G E V H S V o 4 ]~c,oc cb f I z' 4WD 4~ M N - 2?° Ti ~aa+ ns~~1~3~ 1. o c~ o 3.1 I ~ (Sb b O ~I- 1 Sbca 6VH ILoo Ob ~ B MN S t o o~ I eo 31 E~ws ~A-~~ 1o.ca• f I ! ~ - - Qr t ocoo c-o I i ?D I ` ~ ~Y' II 1~ o 9 10 ~ ~ gob Ob 4-1 r'o 1 bbb ®o I I I b - ~o 7 s~ of s J gal B - d - CCG Qs Sf + EVE S 3pooo i t I i a ti IMBER OAT II DESCRIPTION OF TRANSACTION ~I RAYME1N1 /DEER T I CIE ~I OEPOS fi; REDIT if BALANCE - - - - - ' _ _ L _ _ _ __JI E BAIANSE BROUGHT FORWARD $ ~ ~ (5 - - - --sue,,,,,-~.a---- - - _ _ _ a f _F 3m-t~ c,,...p a G i o c 4~ ~ j ~ I D-) I so ab 1 i. Z3 tar,-A Tom ov I 4(4040 e) Z, 0 C, ?os\ Mu ~y TOWN OF VAIL Office of the Town Attorney d r 75 South Frontage Road Vail, Colorado 81657 970-479-2107/Fax 970-479-2157 TM HEALTH AND HUMAN SERVICES RESOURCE LISTING: Advocates 949-7086 Child Resource and Referral 877-963-6779 Cowboy Dreams 926-8525 Drug Free Eagle County 476-5822 Eagle County Buddies Program 949-7097 Eagle Valley Pregnancy Center 926-5144 EagleCare Medical Center 479-7229 Habitat for Humanity 827-4009 Head Start 926-6858 Healthy Babies and Families 949-7026 Jimmie Heuga Center 926-1290 Literacy Project 949-5026 Project Challenge 479-3072 Resource Center of Eagle County 949-7097 Salvation Army 926-3704 Steadman-Hawkins Sports Medicine Foundation 479-9797 United Way 328-0296 Vail Valley Cares 926-1563 Vail Valley Home Health and Mountan Hospice 926-7455 Vail Valley Medical Center Auxiliary 476-2451 RECYCLED PAPER ~ dd A~1 ~'®l OF SAIL 75 South Frontage Road Vail, Colorado 81657 970-479-2100 FAX 970-479-2157 1999 ROTARY CONTRIBUTIONS JP checked w/the treasurer for Rotary and last year's contributions went exclusively to youth scholarships. ~,Qj RECYCLEDPAPER Minutes for Council meetings and Directors Staff meeting (2 hours for every 1 hour of meeting time) 6-8 hrs. per week Agendas (WS, TC, and Staff) 3 hrs. and up per week (faxing to Ludwig for approval, emailing to Suzanne, more if staff make a lot of changes which happens on a regular basis) Follow up to Council meeting(clean up, email ordinance, resolutions to Vail Trail, labeling tapes, revised ordinances if changes were made, Ludwig and Lorelei signatures. update ord. and res.list. 2 hrs. per week Filing - 2 hrs. per week Setting up files (RETT, Court, and Attorney) 3 hrs. per week Pcard and Invoices 2 hrs. per week Packets (posting agendas, packets for directors and Council members, faxing agendas and email them to Vail Trail) 7 hrs. per week Coping for Staff and Council Members (does not include packet information) 2 hrs. per week Sorting Mail (30 mins per day) 2.5 hrs per week Meetings (directors and Pam) 2 hrs. per week RETT(it depends on the amount of applications that come in) 1-2 hrs. per week Council Follow-up 1 hr. per week Town Council meetings 2-4 hrs every other week Miss. Bravo Tickets Phone Calls Bob's schedule Fill Postage meter Town Managers Report Printing letter on letter head for different departments Transcribing letters for Pam, Steve, Bob and Tom (it changes) Special meeting notices Ordering meals covering front desk Board members rec. or parking passes Time Sheets Hand Delivery for Tom and sometimes Council members Set up/tear down of the boards and ice is projected to cost $3325.00 per season and is included in the cash flow number above. The "tent" is another story because it requires a certain level of expertise. More research is necessary on this issue. It is felt that storage will not really be an issue as one location has already been volunteered but it does need to be finalized. Damage to the driving range should be less than with the existing outdoor rink. The VRD would assume responsibility for any damage. Misc comments by elected officials or staff. A tent is better than a bubble. Hockey group should cover the cost of set up/tear down of the "tent". Some free skate time should remain. Effort should be made to create another "outdoor" free skate site. (The first hole pond or Donovan Park?) TOV keep a high degree of control. Spell out hours of use ahead of time. What if Dobson is out of commission? Should VRD rent the facility from the town? Should adult rates be increased to keep kids fees lower? VRD has equipment and programs. The ice element should be viewed as a P ice amenity for Vail and, as such, a permanent seasonal facility. It is the desire of the vast majority of the elected officials that this project be operational for the 2000-2001 season. We must work together to get this project done. Some decisions must be made at the July 11, 2000 meeting. Authorize the purchase of a refrigeration system, floor, dasher boards and glass at a price not to exceed $320,000. Authorize Rick Pylman to proceed through the necessary process to allow the proposed seasonal/portable facility. Designate person to further exploring purchasing or leasing a tent. Designate person to negotiate with the VRD concerning hours of operation and hours designated for each use including free public skating. Clearly identify a contingency, .plan incase. Dobson is -down for repairs. Clearly define the roles of VRD and TOV. Should VRD pay rent or any fee to TOW How should the tent set up/tear down be handled? This document should be prepared for July 18, 2000. The tent issues should be finalized at the July 18, 2000 meeting. The purchase price would not exceed $150,000.00. de eb TOWW OF VAIN, Office of the Town Manager . , 75 South Frontage Road Vail, Colorado 81657 970-479-2105/Fax 970-479-2157 TM MEMORANDUM T®: Vail Town Council FR: Bob McLaurin, Town Manager RE: Town Managers Report DT: July 11, 2000 Vail Vallev Lease For The Gerald R. Ford Amphitheater Previously, the Town Council agreed to renew the Vail Valley Foundation's lease for the Ford Amphitheater for a term of 15 years (subsequent renewals at 5 years each). During the renegotiations process, some other items came up and they are listed below. If any Councilmembers wish to see the entire contract, please contact Pam or Beth. If staff does not hear to the contrary, we will enter into the lease agreement w/the Foundation. The changes are: 1) Section 4 - Lease Expenses and Costs. To exclude: "This may include maintenance to pedestrian paths, parking and utilities necessary for the operation of the improvements to the property even though they may be outside of the leased premise as more fully set forth below in Section 15." It is the current understanding w/user groups that their individual responsibility is for their actual lease space, w/the exception of common elements, e.g., trash enclosure/compactor. 2) Improvements. , Paragraph 1. Sentence added: "These improvements may be implemented in multiple phases." This allows for the loading bay to be expanded and improved per the Ford Park Management Plan (adopted April 1997) at such time as the Town re-engineers and upgrades the east entrance into the park. 3) Section 8. Bonds. This is changed to "Guaranteed Reserve Pool." 4) Section 10 (2) - Insurance. General liability insurance is raised from one million dollars ($1,000,000) to five million dollars ($5,000,000). RECYCLEDPAPER 5) Section 15 - Maintenance, Repair and Infrastructure Obligations. Title changed to "Repair Obligations." Sentence remaining: "During the term of this lease the Foundation will keep in a good state of repair the property and all improvements constructed on the property by the Foundation." Following the adoption of the Ford Park Management Plan (April 1997), roles and responsibilities of individual users vs. collective, common obligations were clarified. 6) Section 17 - Termination Upon Completion and Acceptance of Amphitheater and the Endowment. The Foundation has requested waiving the past endowment of $435,000 based on the current value of the Amphitheater + the $9M in improvements to occur in the fall of 2000. If at some future time, the Foundation were to return the Amphitheater to the Town, the value of the improvements would offset any interim inconvenience or financial strain while the Town determined who would best be suited to operate this facility. 7) Section 24 - License Agreement. Currently there exists a limited license agreement allowing the Alpine Garden to build a garden for display purposes at the entrance to the Amphitheater. To be added: "At the time of entering into this Agreement, the Foundation and the Vail Alpine Garden are negotiating a change to Exhibit B. At the conclusion of those negotiations, this provision is subject to deletion or amendment." 8) Section 25 - Open to Public. The entire section is deleted. Based on contractual arrangements with orchestras and performers, the Amphitheater is open to the public only during actual performances and through contractual agreements. Computer Ur)arades The information technology division has been hard at work making several important upgrades to our computer and communication systems. The following paragraphs are a brief summary of this work. In May of this year, we upgraded our two IBM AS400's from Model 500's to Model 720's. These new machines, which run our Finance and Police operations, now have a current supported version of the operating system (OS400 V4R4), and are much faster in all areas. The old systems were not supported by IBM any longer, and were not able to keep up with the needs of our Dispatch Center. They were also being incapable of supporting our network upgrade. This project took 62 hours to complete. In June of this year we replaced our existing Novell NetWare 3.2 server with a NetWare 5.0 server, and._installed..a.new_software ,application..(Gro.upWise) .that integrates our e- mail systems, provides document management, and has advanced scheduling capabilities. We also upgraded our entire network infrastructure from 10MB to a 1 GIG fiber backbone with 100MB to the desktop. Basically, this increased the speed from our servers to the desktop 100 fold. Our old system was peaking at over 100% utilization, and it was impacting not only Dispatch operations, but also prevented us from loading certain software applications onto the network. We are now current with our network operating system, and this new equipment will be capable of handling our growth over the next 3-5 years. This was a very time intensive project which took over 500 hours to complete. In July of this year, we will be replacing our existing US West based Centrex phone system with a Lucent switch. This will not only save the Town money, but it will also provide us with full control of our phone systems. Our existing system has grown so much over the years that US West is incapable of handling it any longer. And with over 168 lines, we do not have the control of the system that we need. This will also be a very time intensive project, and is estimated to take approximately 240 hours to complete. Our fall system projects include completion of the CDPD and Sierra conversion projects which were started this spring, an upgrade of the Marmot system at the Library, an upgrade of Full Court for the Courts, and a new scanning system for the entire organization. Emr)lovee Recruitment Video TOV's employee recruitment video has been named a finalist in a national competition sponsored by the City-County Marketing and Communications Association. There were over 700 entries in multiple categories this year. The award will be presented in September at the organization's annual conference in San Diego. Ur)comina Meetinas 07/18/00 WS - 2:00 P.M. Animal Control Parking Discussion Hub Site Donovan Park 07/18/00 TC - 7:00 P.M. Designated Open Space TOV Community Survey Results - Chris Cares Vail Community Chamber Web-Site Presentation Wellness Grant 1St Reading of Ordinance - Vail Heights Buy Down Unit 2nd Reading of Ordinance No. 1.1 -..Model Traffic_Cod.e 2nd Reading of Ordinance No. 15 - Amending the Town of Vail's Commercial Core Area Parking Maps Hub Site Donovan Park 07/25/00 WS - 2:00 P.M. DRB Report/PEC Agenda and Report Update on Information Services and Special Events Parking Discussion 08/01/00 WS - 2:00 P.M. Vail Resorts - Snowmaking 08/01/00 TC - 7:00 P.M. 2nd Reading of Ordinance Amending Cable Franchise Agreement 2nd Reading of Ordinance - Vail Heights Buy Down Unit Community Facility Project Alternative Summary Alternative 1 Alternative 2 Alternative 3 Cost $85-$95 mil $75-$85 mil $110-$120 mil Revenue $50-$60 mil $70-$80 mil $105-$115 mil Revenue Assumptions Value Public Funding $10 mil Private Fund Raising $20-30 mil Sale of Parking Spaces $0-$9 mil Sale of Dwelling Unit or Time Share $17-$68 mil Total $47-$117 mil Costs Learning/meeting .Center $35-$40 mil Ice $1-0-$35 mil Family Entertainment $5-$10 mil Parking $26-$38 mil Total $76-$123 mil To:Dnne Donavan, TOV Council FR®MJ.B.Hicks, resident Subject:Dono Lower Park Efforts to cond. erection of illegal structures on DLP by holding closed door counciVvrd sessions can only lead to more legal action. Pw"g at Ford is a disaster. 'T'ennis players flow the "resort" are surcharged a parking fee on top of the court - fee. This will certainly drive away tourists. Tennis is. a dying sport-I know, T play. 8 courts are no longer needed at Ford. Parking is needed desperately. Solution-relocate 5 clay courts to DLP along with soccer field and limited parking, for players. Convert present upper courts (6) to parking for Ford. Convert 2 louver courts- to small ice rink. Let vrd continue to use the huge edifice but place constraints, on cleinlmi ess (it is filthy) and use of parking spaces (they have usurped the public/paying guests spaces). Also Lionshead-clean and refacade the entire area before more development begins. Paid for by CMA charge for beneficiaries. Do not give in to Black Leon's concept of urban sprawl in Vail. Also-employee housing. Do density study of present employee housing, ie. Where do employees live nowTHave Appollo construct employee housing at Bell Mountain, Cascade and maybe Berry and buy Timber Ridge. Black Leon has decreed that he will support Breck emp housing-Why not Mail? ~ I My comic US are directed to you as the one person not under the Y th control. (with exception of K.Foley) and the thumb of the Appollo mafia. You may distribute this letter to the council, if you see fit, but I can imagine that Herr Kurz will deposit his copy in the toilet, much like R.Ford. Best, JEHicks em 1i01k11 yahoo.com