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HomeMy WebLinkAbout2000-07-25 Support Documentation Town Council Work Session VAIL TOWN COUNCIL WORK SESSION TUESDAY, July 25, 2000 2:00 P.M. AT TOV COUNCIL CHAMBERS NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Donovan Park Site Visit. (30 mins.). George Ruther 2. The purpose of this worksession is to: 1) discuss how to refine the Tom Moorhead learning center concept and develop a fund raising program; 2) Russell Forrest determine whether the Town should further explore a hotel on the Bob McLaurin project site. (1:30 mins. total - see below) Steve Thompson ACTION.REQUESTED OF COUNCIL: To consider the two above mentioned issues, and to consider a proposal from the White River Institute to support the community facilities project. BACKGROUND RATIONAL: All of the public uses are critical and the opportunity to create an unique facility rests with the integration of both recreational and cultural/educational amenities. The concept of the 2nd sheet of ice and family activity center is relatively well understood. The learning center concept has captured the imagination and interest of many in the community. However, we need to refine the concept and obtain additional community buy-in to the idea. Staff would propose working with the White River Institute to: 0 1) Discuss how to refine the learning center concept and develop a fund raising program. (45 mins.) 0 2) Determine whether the Town should further explore a hotel on the project site. (45 mins.) 3. DRB Report/PEC Agenda. (10 mins.) Brent Wilson Allison Ochs 4. Executive Session - Personnel Matters and Litigation. (1 hr.) Tom Moorhead 5. Information Update. (10 mins.) 6. Council Reports. (10 mins.) 7. Other. (10 mins.) 8. Adjournment. (5:40 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 8/1/00, BEGINNING AT 2.00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION MILL BE ON TUESDAY, 8/8/00, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 8/1/00, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. To: Vail Town Council From: Russ Forrest Date: July 25, 2000 Subject Community Facilities Process Update INTRODUCTION: On July 18th, the Town Council decided to eliminate alternative 3 from further consideration and to focus future efforts on some variation of alternative 1 or 2. Council also asked that additional information be brought back to the Town Council on the hotel and time be provided to discuss whether the Town Council should move forward with an election in 2000 for the community facilities project. The following are the critical issues that we need council's input on to move forward effectively with this project. ISSUES FOR COUNCIL'S CONSIDERATION NEXT STEPS FOR REFINING THE LEARNING CENTER CONCEPT All of the public uses are critical and the opportunity to create a unique facility lies with the integration of both recreational and cultural/educational amenities. The concept of the 2nd sheet of ice and family activity center is relatively well understood. The learning center concept has captured the imagination and interest of many in the community. However, we need to refine the concept and obtain additional community buy-in to the idea. Staff would propose working with the White River Institute to help refine the concept, build grass roots support, and assist in a fund raising effort for both the recreational and learning/meeting center uses. The White River Institute will give a presentation on how to accomplish these three objectives on July 25th. DOES THE COUNCIL WANT TO CONTINUE TO CONSIDER A HOTEL ON THE SITE Staff believes it is critical to come to closure on whether a hotel should be considered on the project site. At the meeting on the 25th staff will bring the consultant that prepared the market analysis to review that report. In addition staff from the VVTCB will also be available to answer questions regarding the assumptions identified in the ERA market analysis. The purpose of looking at a hotel was to: - Ensure the greatest degree of success for the learning meeting center - Add vitality to the community hub - There are financing mechanisms available to issue public bonds for both a hotel and the learning/meeting center. 1 - It was originally believed a hotel could pay the Town approximately $6 million in land costs. This was based on a industry standard of $30,000/room in land value. However, based on running several pro formas for a project the safest assumption is that a hotel would not significantly offset the cost of the public uses. Pros and Cons for a hotel include: Pros: A hotel will be successful on the site according to Economic Research Associates market analysis. Projections indicate that 90,000 additional room nights will be generated from the learning/meeting center and that only 39% of the room nights would be absorbed by a new hotel; 61 % of the room nights would be absorbed by existing hotels, i.e. this would be a net gain of 8% for existing hotels. o A hotel will make the learning/meeting center more successful and marketable to meeting planners. Meeting planners prefer a booking meetings that have a major hotel in close proximity that has good value. o A hotel will add vitality, excitement and critical mass to the site. A private/public partnership could potentially be developed to finance the hotel and the learning/meeting center. o A new hotel with an average daily rate of under $220 would help provide greater value to guests. Lodging value has been identified as a critical issue for Vail in national polls. Based on national polling, and Vail Resorts marketing, a value oriented hotel would help increase total visitation to Vail. Cons: o A hotel will not generate significant revenue for public uses. Dwelling units and/or fractional fee units will generate approximately $400/square foot net revenue that could be applied to the public uses. o Existing hotel business would increase 15.3% with the creation of a learning /meeting center without a new hotel. This compares to an 8% increase with a hotel and learning/meeting center. It has been perceived that a hotel may dilute the public purpose of the facilities. a If you don't have large conferences in the winter months, the demand for a new hotel is greatly diminished. In addition, if existing hotels are willing to release rooms in the winter and in peak summer months at competitive rates the need for a new hotel is diminished. Right now our larger hotels want to retain a percentage of their rooms in the winter and peak summer times for free and independent travelers which can make meeting planning for large groups very difficult. We are determining if there is any likelihood that hotels will change this practice. Creates additional parking demand. o Some say this is an inappropriate use of public land. Another consideration is that the Evergreen Lodge has offered to partner with the Town on a learning/meeting center. Further discussions are needed to determine how this partnership could work. However, this could be a significant opportunity to provide 2 affordable beds directly adjacent to the site on private land if the Evergreen did move forward with a redevelopment plan. HOW DOES THE COUNCIL WANT TO MOVE FORWARD WITH AN ELECTION The Vail Recreation District has clarified its mission and has determined it will operate facilities but will not build facilities. Therefore, the Town of Vail will need to finance the capital costs for all the facilities and/or develop public/private partnerships to develop those uses. Based on the economic analysis, it may be possible to build the public uses without public funding (aside from the value of the land which the Town will retain ownership of). The private sources of funding could include: Corporate/private sponsorship o Public/private partnerships Sale of parking spaces o Sale of dwelling units or fractional fee units a Revenue from a hotel (relatively minor contribution compared to dwelling and fractional fee units) The total cost of the public uses ranges from $63 million to $150 million. If Dobson is maintained in its current location the cost is closer to $63 million. Unless the program is altered significantly, private financing will be needed to build these uses. We could take the next year to implement a fund raising campaign (after a specific site plan is chosen). Then, in 2001, determine whether and how to move forward with a public vote. It would be possible to do a non-binding referendum (at any time in the year) to determine if the public supported the final concept. If private fund raising fell short, then a binding public vote would also be possible in November of 2001. By moving the vote to 2001, we will be able to allow for adequate time to come to a decision on the site plan and the architecture, refine the concepts and create greater community buy-in, and to initiate a fund-raising campaign. Staff believes that pursuing a 2000 ballot issue is a significant risk. The greatest likelihood of success in a ballot will come by providing adequate time to refine both the concept and design. Right now the schedule is based on being prepared for a public vote in November of 2000 (see table below). An alternative schedule for a 2001 election is also provided. Given that one year of fund raising was anticipated, it would not drastically delay the project to look at a 2001 ballot issue (if a public vote is necessary). Proaosed Schedule for a November 2000 Election Action Time Frame Who ~ Determine whether a hotel July 25`" Town Council will be considered further. Determine basic site plan July 25or August 1s` Town Council to work from and agree to the general public and private uses 3 1st Reading of an August 1, 2000 or August Town Council Ordinance for a ballot 15, 2000 Initiative 2nd Reading of an August 15`n or September Town Council Ordinance for a ballot 5th (last possible date). initiative (ballot language is set) Refine the learning Center July 25"`- September 8`" Community, CMC, White Concept River Institute, & other not for profit groups Approve of the refined September 12" Town Council concept plan for the learning center and other uses ?Refine Design and cost September 13`x- September Design Team estimates 29th Public Meeting on refined October Staff and Design Team design & small group meetings with adjacent 3`° party implements August 1s`- November 1s` Citizens for a Community campaign for the facility Renaissance- 501 c (4) 1 Election on November 5t" November 5, 2000 Registered Voters Fund Raising for all public September 8, 2000-Fall The Renaissance facilities 2001 I Foundation 501 c (3) Proposed Schedule for a 2001 Election Action Time Frame Who ~ Determine whether a hotel July 25"' Town Council will be considered further and authorize money for the next step in the design process. Refine the learning Center July 25t"- October 10m White River Institute Concept, develop an working with community operational plan, groups, CMC, and other not determine name, and for profit groups develop grass roots support for the concept Approve of the refined October 10th and/or 17" Town Council concept plan for the learning center and other uses 4 Refine Design and cost October 18` November Design Team estimates. Work with 29th adjacent property owners to address specific concerns. Refine parking plan Public Meetings on December Public Refined site plan and designs Determine whether to December or January 2001 Town Council pursue a non binding vote or a November 2001 vote 1" Reading of an August 1, 2000 or August Town Council Ordinance for a ballot 15, 2001 initiative 2nd Reading of an August 15th or September Town Council Ordinance for a ballot 5, 2001 initiative (ballot language is set) Fund Raising for all public September 8, 2000-Fall The Renaissance facilities 2001 Foundation 501 c (3) The most critical question in determining whether to move forward with a 2000 election versus a 2001 election is whether the Town Council can quickly come to consensus on the public and private uses to be considered. The following is a summary of those uses that have been considered: Public uses: o Learning/Meeting Center - 20,000 square foot ball room that can be converted into seating for special events and performances - 12,000-16,000 square feet for breakout space - 11,000-15,000 square feet of space for dedicated meeting/class rooms for learning functions (CIVIC, VVF, WRI, TOV-Library) - Technology Room (i.e., an internet/computer room which could be an extension of the library and also booked for uses as classroom space - 250 seat theatre for community theatre, small performances, and lectures 0 2nd Sheet of Ice Family Activity Center Housing (25,000 square feet) Private Uses: o Fractional Fee or Dwelling units to generate revenue for the public uses. o Hotel 5 ADDITIONAL INFORMATION/ARCHITECTURAL WORK The scope of service for EDAW has essentially been completed. The basic purpose of the contract with EDAW was to develop alternative site plans. The next step from a design standpoint is to refine the site plan and develop architectural sketch plans. Also architectural renderings for any of the alternatives will be valuable in gaining support for a particular concept. Another critical question is whether the Council wants to add an additional architect to the design team. On May 23rd Council indicated that this was not necessary. As you recall, staff did provide portfolios on several other design firms. Specific actions that need to occur after a general site plan is chosen include: 1. Refine the ideas, particularly the learning center using focus groups. This work has already been initiated. 2. Survey and geotechnical work 3. Additional parking analysis 4. Refining the site plan based on Council direction 5. Developing an architectural sketch plan 6. Additional public meetings to seek public input on the refined site plan 7. Fund raising The Town Council will need to determine whether to move forward with the next steps in the design process and whether to authorize a supplemental appropriation to pay for the next steps. The following is an estimate of the costs for the next steps. Proposed Budaet Action Estimated Cost Refine the Site Plan and develop $75,000 (If an addition is made to the architectural sketch plans design team then this number could be increased significantly. Agreement with the White River Institute to $50,000 from both the Town of Vail and assist with refining the learning center Other entities (VR) plus $50,000 as a concept and to assist with fund raising percentage of the funds raised for the facilities. Survey and geotechnical work Already budgeted in 2000 Public Meetings and Communication with $15,000 Residents Additional parking analysis $4,000 F:\cdev\COUNCIL\MEMOS\00\COM725.doc 6 i j HI If IS& Ludwig Kurz July: 2.1;.2000 > Mayor i Town of Vail 75 South Frontage Road Mail, Coloardo 81657 Re: White River Institute's Involvement in Li sHead Hub Sitd:. Dear ~ udwig... : . The purpose of this letter is to outline a p pos approach on the White River Institute's (WRI) possible involve ent i the LionsHead Huh~site project. We have been asked to assist wi deft ' g the concept; developing: grassroots support and raising money. The attached chart depicts how two new omen ity organizations nugkit func on in the development of these face tees. so attached.here is.an articl recently published in the Nail Dai pro ding an overview of hew all. the various facilities, ideas and needs mi t int,..,clate. The basic purpose of the `fail Renaissance Center ~W ~ C) structure would-be - to build support for the whole complex, including all the educational, cultural and recreational facilities, through a variety of marketing and: fiind raising activities. The Town of trail's influence on1 these entities would come primarily through deed restrictions on the lamed and partici~iatioii aii the: selection of initial Governors to The Renaissance Foundation Executive;: Committee. totally separate 501 c 4, called Citizens for a Community Renaissance, would be created to conduct political campaign activities for an>election:or referendum on the plan. The Town would no financial or operational role in this entity. We have been working at the urging of Town staff and rdt,avsefitatives°oU- private interests over the past several months to develop this approach.;: While considerable discussion and work remains, the following; outline conveys much of what we've been asked to undertake. _ Z0'd L1:20 0061-22-Wf i i I. WRI Responsibilities a. Assume overall leadership of t~e support-building activities and a fund raising campaign. Dev lop and execute a comprehensive General Plan & Budge . b. Take a lead role in helping to refine the progra.,LUAg concepts of the final facility, including the learr g, cultural and recreational concepts. c. Allocate 2/3 of m time for twl ears o lead this effort : ! working closely with the To , The naissance Foundation Chair and its Executive Co ittee an Board of Goverriors.; d. Engage other people from W 'T'rust s, to volunteer plarinizig. teams, to senior affiliates, to tegic artners to interested local residents to become,acti ely inv lved in development. and j support-building activities. 11. Financial Commitments a. 1 requests a $200,000 unrestricted eneral grant from the Town, phased semi-annually over two years. Funds will bq . used to expand staff, develop and mar et programs and build` membership in WRI. In other: words, is grant is to build I . generally, and because I am compensated on a ~1 per year basis, none of this money will be use to pay the a:salary. mod, I none of the Town's support of WRI will work it's way to, th6 p4 b. Given Tabor restrictions, Jwe ask that a Town phase its . commitment in serni-annual iz cremen starting with $100,40.0 in July for the year 2000. We, und,.Yal d that the 't'own will generate half of this amount from its awn resources, together with those of other private interests. a remaining $50,000:f4 2000 will be generated as a percentag of funds`ra.ised by i s in the early stages of the project. } c. A similar $100,000 commitment will be made for 2,001, depending upon the nature and status of the project at that time.. d. Although this requires careful thought, the Institute would`like an-arrangement, wherein -financial-incdntives-are paid if funds hi excess of agreed upon targets are realized. III. Expenses a. Normal business expenses will be handled through the I o :of Nail until the The Renaissance Foundation is officially formmd: As part of the T12F fv, wation, the Tow: n will need to separately . fiend these start-up costs until such time as an initial Riod 20'd 8T:,£0 006T-12-NUf raising 1 can be implemented. !An initial (90) day operating budget ill be prepared shortly. b. Expens s will include office space, telepho ie, administrative staffing, rn rketing costs and every other n ..al and obvious c,,I,ens that will be required to move the p oject forward:.A full pro ect on on these costs will be budgeted as part ofthe plan rn nti ned above. c. Until a m grant arrangement is made, wall bill:tlie. Tow on an h url basis for my time, th time of ladtninistrav staff:` and that of y senior affiliates drawn into the 'piu3ect. Sis early April more than (100) hours of my time and that of otlier% senior ffil ates has been spen~ on the proje t. IV. Council Decisions a. Endorse, th formation of TRF b. Provide recommendations on the initial Board of Governors : . and Ex cut ve Committee representatives c. Fund first ortion of WRI grant Once the Town Co cil has acted on the above decisio , our next:, steps would be Ito form a enaissance Foundation and Citizens for' Community Renais anc and begin the IRS application process. At the same time , we shou d begin to draw up contracts outl;n+ng these arrangem nts using o e Roberts & Owen in Denver and the Town Attorney. If the Co cil is in conceptual agreement, then comprehensive. work cou d begin i mediately on the General Flan & Budget. In closing, and on b half of the whole White River Institute team, let iris say that we are very sup; ortive of this project. We see it not only as something consistent with our inission, but also work that represents an oPpoftuni* t fqr; us to contribute to the betterment of our community. Warm regards... WHITE RWER ffMS,R,x , TI E I hn Horan-Kates resident cc: Town of Nail Council Members; Bob McLaurin, Russ.F.,Yiost. Porter Wharton, WRI Executive Committee b0'd 62:20 0062-LE-NHE VAIIL RENAISSA14CE CENTER Ln 9 IL Taz RENA ANcF, IFOUNID MN CrFaENs FOR A 501 ® 3 C®1Y mu iTY-RENAmANcE - - - - - - - - Board mf Governoll - 501 0 4 13-17 Board of Dieectors Farad Raising, 3-5 : Strategy Group Policy & Direction Lobbying & Campaigning Working Staff Executive Committee Fatrtmers 3-7 VR, VV7LB, 'RR, CMC, Others Management & Oversight MembePs Individuals, Businesses Founders & Friends EXPLORATION &-PLANNING n"S Community Facilities ILea~in~ ~enten° Recreational I Opea~ations I I Architectural - - Task Force Center for Mountain Stewardship Facilities & 7-9 _ Centerfor_-Leadership Progr mming- _ Advice do Input Center, for Health & Wellness Finance & -Centerfor . Legal - ---Others Contracted a gement Contracted Operating - lEnt#~ ntaty..... m ~ltite Riv¢hrsttttate To Be Determined support_ ittiding: b"-av.'Mtn gevnent ~m Ftatttd Rtsirrg. ofFctallity CS) N :.UI,SSES Meet- diiae~drirgit'sT.E-Ma:ebSBte_-.A~caterisa~s I1a~ Z Q m OBJECTIVES OF STRUCTURE: 0 To create an independent, broad-based community foundation that facilitates support building and private giving. File for tax-exempt status under IRS Code 501 C 3 0 To create a separate corporation, with 5010 4 status, to conduct political campaign activities. No financial or operational support can be provided here by the Town or other municipal entities. To provide for lean and independent decision-making STRUCTURAL APPROACH: 'd'own Council gives recommends-some-imitial nominees Executive Committee of TRF has extensive powers established in the By-Laws. TOV Council might recommend (Z) appointed members with (3) members coming from the community-at-large. Updated 7-19-00 C rq m ti - _ i 2,0 ' d 1ti101 An Unconventional Learning c& ' ultural CrOS iocarls': I Connecting People & Ide4s i Ajv 0vERxrEW The Vail Renaissance Center is a learning, cultural and recreation mplex dedicated.. renewing the human spirit. It's an "unconventional" place cone 'ng to aiid hostu small meetings and gatherings. Some have called it a conference cc."4'06A in ew clothes;`-.,-.'.-.:,.. ; with learning at the core. The so-called "learning center" will help enrich our resort community by ore fully developing a second economic determinant... education or learning. Think of it as a hub . k. connecting a campus of facilities throughout the Vail Malley through technology, It's a convergence of people exploring and discovering our natural world. The complex might consist of 3 or 4 institutes or "centers" that r,r.,sent focal points of interest. Initially they could revolve around themes like Mountain Stewardship; Leadership; I1eaith:&. Wellness,, and perhaps Artistic Studies. These centers would attractlvarious national';.: strategic partners to help to organize seminars, forums and conferences.. The Mail Renaissane Center would focus on mind-body-spirit activities and serve, as an inspiration for co ty-wide programming similar to the Life Enhanoem nt Centel at Canyon Ranch. It's of a spa, but rather a point-of-view about healthy 1 th f w6bla influence the whole community. Some have said our valley should be ao renewal:ox "re-creation" right alpng side our fantastic recreation. This is the kernel of thirty-year. "unconventional positioning strategy" for Mail. i The current task at hand is to build enthusiasm and vision for the long-term possibilities that the Renaissance iCenter might bring. These thoughts are only a be ' ' g. We must actively explore a wide variety of partnerships and bring people together in onstructive dialogue to develop this concept. We need courage and leadership. We nee 4o look: boldly at a direction at will really accelerate Vail's renaissance. Ifwe:exp ore this' thinking, and it mak sense, the support and resources will be there. Becat3 ;e money follows passion. By John Horan-Kates - White River Institute L0'd I 02:20 0065-22-NHf DESIGN REVIEW BOARD AGENDA Wednesday, July 19; 2000 3:00 P.M. MEETING RESULTS PROJECT ORIENTATION / LUNCH - Community Development Department 12:00 pm MEMBERS PRESENT MEMBERS ABSENT Clark Brittain Bill Pierce Hans Woldrich Melissa Greenauer. Chas Bernhardt (PEC) SITE VISITS 2:00 pm 1. Grand Traverse #10 - 1420 Moraine Drive 2. Vestlandet Condos - 1746/1756 W. Gore Creek Drive 3. Gilles/Blackstone residence - Lodge at Lionshead #103 4. Schmidt - 401 Beaver Dam Circle 5. Pearson residence - 303 Gore Creek Drive 6. Vista Bahn Building - 333 Bridge Street 7. Golden Peak Ski Base - 458 Vail Valley Drive. Driver: Allison Ochs PUBLIC HEARING - TOWN COUNCIL CHAMBERS, - 3:00 pm 1. Pearson residence - Final review of proposed 250 addition and exterior remodel. George 303 Gore Creek Drive #2G/Lot 2, Block 5, Vail Village 1 st Applicant: Vickie Pearson, represented by Ron Diehl TABLED INDEFINITELY 2. Raether residence - Final review of existing metal roll-up blinds. George 278'Rockledge Road/Lot 15, Block 7, Vail Village 3`d Applicant: Paul Raether, represented by Segerburg, Mayhew Architects TABLED UNTIL AUGUST 2, 2000 3. Vista Bahn Building - Final review of proposed deck addition. Allison 333Hanson Ranch Road/Lot C, Block 2, Vail Village 1s' Filing. Applicant: Remonov and Company MOTION: SECOND: VOTE: TABLED UNTIL AUGUST 2, 2000 1 TOWN OF *VAOIL 4. Grand Traverse #10 - Final review of a new single-family home with an EHU. Ann 1420 Moraine Drive/Lot 10, Block-2, Dauphinais-Moseley Subdivision 1" Filing. Applicant: Pat Daupninais ,MOTION: Bill Pierce SECOND: Chas Bernhardt VOTE: 5-0 APPROVED WITH 4 CONDITIONS: 1. The Public Works Department requires that the site plan be revised to show reconfigured parking spaces in accordance with Town of Vail Development Standards. 2. The Fire Department requires that the-house be sprinklered in accordance with Town of Vail Development Standards. 3. That the windows above the garage be reconfigured if permissible. 4. That the meter closet door be relocated to the area beneath the EHU stairs. 5. Schmidt residence - Conceptual review of residential addition. Ann 401 Beaver Dam Circle/Lot 2, Block 4, Vail Village 3rd. , Applicant: Carol Schmidt, represented by Morter Aker Architects CONCEPTUAL - NO VOTE 6. Gilles/Blackstone residence - Final review of proposed 250 addition. Juliet 380 E. Lionshead Circel #103/Lot 7, Tract I-J, Vail Lionshead 15t Filing. Applicant: Scott E. Gilles & Sandy Blackstone MOTION: Bill Pierce SECOND: Hans Woldrich VOTE: 5-0 CONSENT APPROVED 7. Vestlandet Condos - Final review of proposed exterior modifications. Ann 1746/1756 W. Gore Creek Drive/Lots 1&2, Vail Village West Filing #1. Applicant: Vestlandet Condominium Association, represented by Richard Starnpp TABLED UNTIL AUGUST 2, 2000 8. Golden Peak/Vail Ski Mountain - Final review of- proposed new facility. Brent 458 Vail Valley Drive/Tract B, Vail Village 1St Filing. Applicant: Vail Resorts - MOTION: Bill Pierce SECOND: Hans Woldrich VOTE: 5-0 APPROVED WITH 4 CONDITIONS: 1. Three (3) 8-10' coniferous trees must be added to the northeast of the transformers (to provide screening in accordance with Section 14-1-7(10)(1)(3), Vail Town Code]. 2. The cooling equipment (shown to the north of the south of the proposed building on the site. plan) shall be painted oxford brown (pursuant to Section 14-1-7(10)(D)(4), Vail Town Code). 3. The proposed lighting for the building will be reviewed by staff to ensure compliance with the Town's outdoor lighting standards. 4. Approval of the minor amendment to the Golden Peak Ski Base development plan is required at the PEC and staff level. 2 Staff Approvals Beard residence - New hot tub. Allison 2662 Cortina Lane/Lot 7, Block B, Vail Ridge. Applicant: Mary & Phil Beard Slifer residence - New awning. Ann 193 Gore Creek Drive(Gore Creek Plaza Bldg.)/Portion of Lot A, Block 5B, Vail Village 15' Filing. Applicant: Rodney and Elizabeth Slifer Campbell residence - Exterior paint change. Judy 4247 Columbine Way/Lot 24, Bighorn Terrace. Applicant: Mark & Sherry Campbell Hendrickson residence - Reroof. Ann 5075 Ute Lane/Lot 29, Vail Meadows 1St Filing. Applicant: Betsy and Larry Hendrickson TOV Right-Of-Way - Access route maintenance and revegetation. Ann 100 Vail Road/Unplatted parcel located between Lots 34 & 35, Block 7, Vail Village 1St Filing. Applicant: Town of Vail Parsons residence - Roof extension. Allison 745 Forest Road/Lot 7, Block 2, Vail Village 6'h Filing. Applicant: Alice Parsons Huffard residence - Exterior color change. Judy 2990 Booth Creek Drive/Lot 3, Block 3, Vail Village 11th Filing. Applicant: Jay & Kirk Huffard Boniface residence - Exterior color change. - Judy 2038 Sunburst Drive/Lot 17, Vail Valley Filing 3. Applicant: B.R. Boniface Vail Mountain Adventure Center - Door relocation. Brent 254 Bridge St./Lot L, Block 5A, Vail Village 1st. Applicant: Blanche Hill Bolin residence - Exterior renovation. Juliet 1017 Ptarmigan Rd./Lot 1, Block 5, Vafl Village Filing #7. Applicant: BL Bolin Shane residence - Landscaping. Juliet 2945 Booth Creek Drive/Lot 3, Block 2, Vail Village 11th Filing. Applicant: John & Beverly Shane Nye residence - Relocation of hot tub. Brent 2581 Larkspur Lane/Lot 9, Block 1, Vail Intermountain. Applicant: Richard and Kristen Nye Forey residence - New roof. Allison 1755 West Gore Creek Drive/Lot 6, Vail Village West Filing #2. Applicant: Daniel & Karen Forey 3 Mason residence - Window additon and door replacement. Allison 2602 B Cortina Lane/Lot 2, Block B, Vail Ridge. Applicant: Jennifer and James Mason W&B Development - Revisions to approved plans. Ann 381 Beaver Dam Circle /Lot 1, Block 4, Vail Village 3`d Filing. Applicant: W&B Development LLC Douglass residence - Interior conversion. Brent 2801 Basingdale #6 Camelot Townhomes/Lot 2, Block 8, Vail Intermountain. Applicant: Louise Douglass Hamlet Condominiums - Exterior painting. Allison 2014 West Gore Creek Drive/Lot 42, Vail Village West Filing #2. Applicant: The Hamlet Condo Association Hanson residence - Portable hot tub. Brent 1522, Buffehr Creek Road, B-29 Valley Condos/The Valley. Applicant: Janet and Kim Hanson Town of Vail Right-of-Way - Access route maintenance and revegetation. Ann. 100 Vail Road/Lot 35, Block 7, Vail Village 15t-Filing. Applicant: Town of Vail The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479- 2356,Telephone for the Hearing Impaired, for information. 4 PLANNING AND ENVIRONMENTAL COMMISSION PUBLIC MEETING SCHEDULE Monday, July 24, 2000 PROJECT ORIENTATION / - Community Development Dept. PUBLIC WELCOME 12:00 pm o Discussion with Town Council o GR Training Session - Non-Conforming Uses /Lots/Structures :30 min. MEMBERS PRESENT MEMBERS ABSENT Site Visits 1:15 pm 1. Larkspur Restaurant -458. Vail Valley Drive Driver: Brent O NOTE: If the PEC hearing extends until 6:00 p.m., the board will break for dinner from 6:00 - 6:30 p.m. Public Hearinq - Town Council Chambers 2:00 p.m. 1. An appeal of a staff decision, regarding the completeness of an application submitted to the Department of Community Development, for property located at 1001 Eagles Nest Circle/Lot 1, Block 6, Vail Village 7th Filing. Applicant: Kaye Ferry, represented by RKD, Inc. Planner: Brent Wilson 2. A request for a sign variance, from Section 11-4B-19 (B)(4), to allow for a third business identification sign, located at 458 Vail Valley Drive (Larkspur Restaurant)/Tract F, Vail Village 5rh Filing. Applicant: Larkspur Restaurant & Bar Planner: Brent Wilson 3. A request for a variance from Section 12-6F-6 (Setbacks), to allow for a garage addition, located at 4718 Meadow Drive/Tract B, Bighorn Townhomes Subdivision. Applicant: Bill Bernardo, represented by Gwathmey Pratt Schultz Planner: Allison Ochs TABLED UNTIL AUGUST 14, 2000 4. A request for a conditional use permit, to add a Type II Employee Housing Unit to an existing primary unit, located at 375 Forest Road/Lot 3, Block 2, Vail Village 3`d Filing. Applicant: Greg Vickers, represented by Gwathmey Pratt Schultz Planner: Allison Ochs WITHDRAWN All 1 TOWN OF VAIL 5. Information Update ? PEC Ordinance Update SELECTION OF PEC REPRESENTATIVE AT DRIB FOR 2000- Doug Cahill - Jan-Apr. 5, '00 Chas Bernhardt - Apr 19, '00 Galen Aasland - May 3, '00 Brian_Doyon - May 17, '00 No Rep - Jun 7, '00 Tom Weber - Jun 21, '00 John Schofield - Jul 5, '00 Chas Bernhardt - Jul 19, '00 - Aug 2, '00 - Aug 16, '00 - Sep 6, '00 - Sep 20, '00 John Schofield - Oct-Dec '00 6. Approval of July 10, 2000 minutes. The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479-2356, Telephone for. the Hearing Impaired, for information. Community Development Department Published July 21, 2000 in the Vail Trail . 2 e4 ~v TOWN OF VAIL ~vD- D Office of the Town Attorney 75 South Frontage Road Vail, Colorado 81657 Ai,,r . 970-479-2107/Fax 970-479-2157 TM MEMORANDUM TO: Vail Town Council RE: July 2000 Millennium Evaluation FR: R. Thomas Moorhead DT: July 20, 2000 For the purpose of your evaluation, I am listing the goals that I believe have been achieved over the past year and identification of goals to be achieved in the coming year. It is my intention that these achievements and future goals correspond to Council's objectives. GOALS ACHIEVED IN LAST CALENDAR YEAR: 1. Settlement/Resolution of Pendina or Threatened Litiaation. 1. Common Ground Litiaation All three lawsuits were dismissed by stipulation. The Vail Town Council passed a resolution repealing the previously passed Resolution 10, Series 1998, to consider Town of Vail owned property as potential sites for affordable or employee housing. All parties were responsible for their own costs including attorney fees and the Town suffered no damages as a result of the dismissals. II. Pendina Litiaation 1. Charles R. Liacon: -Mr-.-L~pc-on-is-the--owner-of-a--residential--condofniniu-m-unit- at Vail Gateway Plaza, Vail, Colorado. The Town of Vail has been involved in a review process for a major amendment to Special Development District No. 6 which includes the Vail Village Inn, a hotel adjacent to Vail Gateway Plaza. Mr. Lipcon as adjacent property owner has opposed the development, which is known as the Vail Plaza Hotel. As a result of his opposition he has filed three lawsuits described herein. RECYCLED PAPER A. Charles R. Ligcon: Irmaard Ligcon: Vail Sundial L.P.: and John Brevo v. Town of Vail a municipal corporation: Town Council of the Town of Vail: and Davmer Corporation N.V.. A Netherland corporation.. Eagle County District Court, Case No. OOCV67. This legal Action was filed in the Eagle County District Court. The complaint objects to the amendment to the Special Development District which is known as the Vail Village Inn. The complaint in its First Claim requests a judgment declaring the ordinance amending the Special Development District invalid and void as a denial of due process and equal protection of the law and for lack of jurisdiction of the Town Council; and abuse of discretion by the Town Council; that the Town Council action is invalid and void as contract zoning, and finally, a conflict of interest was possessed by members of the Town Council and the Plaintiff was therefore denied an unfair and unbiased forum. The Second Claim is pursuant to Rule 106 that the Town Council by its actions exceeded its jurisdiction or abused its discretion. The Third Claim requests that the Defendants be restrained and enjoined from implementing the approved amendment to the Special Development District as it will cause immediate and irreparable injury loss or damage to Plaintiff. - B. Charles R. Ligcon vs. Town of Vail a municipal corporation: Grea Moffett (SIC): TIGA Advertisina Inr:. and TIGA Vail LLC. Eagle County District Court Case No. OOCV67. This complaint was filed in the Eagle County District Court and served upon the Town of Vail on April 3, 2000. The complaint filed pursuant to Rule 57, C.R.C.P. is for declaratory judgment that the contract presently held with the Town of Vail and TIGA Advertising and/or TIGA Vail be declared void. The individual named in the complaint is a Council member, Greg Moffet, who as the president of TIGA Advertising Inc. was doing business with the Town of Vail providing commercial advertising on the Town of Vail buses. The complaint by Mr. Lipcon claims that this contract is in violation of Section 3.7, Town Charter of the Town of Vail, Financial Interest Prohibited. This provision precluded a member of Council during his term of office, being a salaried employee of the Town or having a direct or indirect financial interest in any contract with the Town. Based upon Mr. Lipcon raising this issue with the Vail Town council, the Town..C.ouncil-considered.the_conduct.of_Mr.... Moffet.and the contract presently held by TIGA Vail LLC and found that Mr. Moffet did transfer his interest from TIGA Advertising Inc. (a corporation of which he his president) to TIGA Vail LLC, a corporation solely owned by Mr. Moffet's brother, Tim Moffet. The transfer of interest prior to Mr. Moffet's taking office provided that he does not have, nor has he had since taking office, any direct or indirect financial interest in any contract with the Town. 2 Additionally the Council found that the contract is a minor incidental transaction and therefore is not prohibited by Section 3.7. The Town of Vail has filed an answer and a motion to dismiss this complaint by and through the Town Attorney. It is unlikely that this complaint will have any financial impact upon the Town of Vail. C. Charles R. Lincon vs. Town of Vail. a Municipal Corporation: Town Council of the Town of Vail: and Davmer Corporation N.V. A Netherland Antilles Corporation. United States District Court Civil Action No. 00-D- 779. This third lawsuit has been filed in the United State District Court, District of Colorado based upon Council's consideration of the amendment to the Special Development District described above. This complaint, brought as a class action on behalf of all similarly situated property owners adjacent to the Vail Village Inn, alleges in Count One a violation of the 5th and 14th Amendments to the United States Constitution by denying the Plaintiff due process and equal protection of the law in order to pass the Vail Plaza Hotel proposal. Count Two claims the Defendants willfully conspired to damage the Plaintiff and, as a result, violated the Plaintiffs rights to due process and equal protection of the law in order to pass the Vail Plaza Hotel proposal. Count Three is a claim for injunctive relief asking the Court to enjoin the amendment to the Special Development district as such amendment will cause irreparable injury to the Plaintiff. The complaint sets fort Count Six as a Class Action. The complaint which has been provided to the Town of Vail does not contain a Count Four or Five. The Town of Vail has waved service of process and accepted the complaint but has not yet answered or otherwise pled in regard to the complaint. This complaint will be provided to the Town of Vail insurance carrier and the Town will be requesting a defense of this claim. The Town's position is that its legal case is strong and it will vigorously contest compensatory damages in excess of two million dollars and punitive damages in excess of four million dollars. The Town's insurance carrier, ITT Hartford, is providing a defense to this matter since it demands monetary damages. Scott Lasater will be representing the Town as the attorney of record with support of the Town Attorney. 2. Potato Patch Club and Carnie Litiaation. Two causes of action have been filed in the Eagle County District Court objecting to Design Review Board approval for an application to develop residential units on property owned by John A. Carnie which property is adjacent to the Potato Patch Club condominium. The complaints that have 3 been filed have been brought by two owners of units in the Potato Patch Club. This case is close to being settled. A. Dome Investment Grout). a aeneral partnership. Georae Ireland and Elizabeth Ireland-vs. Town of Vail. a Municipal Corporation. Town Council of the Town of Vail. Desian Review Board of the Town of Vail. Colorado. John A. Carnie. Joan T. Carnie and Michael Lauterbach..Eagle County District Court, Action No. 2000 CV03. This complaint is brought pursuant to Rule 106 requesting a court review of the Town of Vail process which approved the development on the Carnie property. The application was filed by and the project will be constructed by Michael Lauterbach. The complaint also requests declaratory judgment and injunctive relief declaring the actions of the Design Review Board and the decision of the Town of Vail upholding that approval void and enjoining in the action pursuant to the approvals granted. The Town Attorney has filed an answer on behalf of the Town of Vail and will be defending the Town's interest in this matter. It is believed this application was appropriately filed and considered pursuant to the Town of Vail zoning regulations and there is no likelihood of any monetary damages being ordered in this case. B. Dome Investment Grout). a aeneral Dartnershit). Georae Ireland and Elizabeth Ireland vs. Town of Vail. a Municipal Corporation. Town Council of the Town of Vail. Colorado. Desian Review Board of the Town of Vail, Colorado. and Potato Patch Club Condominium Association. Eagle County District Court, Action No. OOCV70. This complaint alleges that the Design Review Board and the Vail Town Council exceeded its authority by considering the application on behalf of Potato Patch Club. The Club provides access by way of an easement to the Carnie property which has been approved for residential development. This complaint is brought by two of the individual property owners and challenges the authority of the Potato Patch Club to grant the easement or file the application which has been approved in this matter. It also requests that all parties be enjoined from taking any action pursuant to the approval which has been granted. The Town of Vail is represented by the ...Town Attorney.._.There..is. no._likelihood_of...any_monetary.damages being ordered in this case. 3. Frontier Pavina. Inc.. a Colorado corporation: DRT2. LLC. a Colorado limited liabilitv companv and Timberline West Construction. Inc.. a Colorado corporation. Plaintiffs vs. The Stevens Group Incorporated. a Colorado corporation. Mountain Vallev Developmental Services. Inc.. a 4 Colorado corporation: Eaale River Water and Sanitation District. a Quasi- Municipal corporation: The Town of Vail. a municipal corporation: David V. Verwvs and Trinan N. Verwvs: Laura Swenton: Kathleen M. Younati Chena C. Woo and Phuna L. Woo: Charles W. Steep: Laura McGovern: Debra A. Keller: Jeffrev Brausch and Kelianne Brausch: Richard Gericke: Beth Ann Uhlrich: Richard John Saunders: Liza Zimmerman: Firstbank of Vail. a Colorado corporation: Norwest Mortaaaae. Inc.. a California corporation: Bank of America. N.A:- National Bankina Association: Chase Manhattan Mortaaae Corporation. a New Jersev corporation: and Karen Shaeffer. in her capacity as Public Trustee for Eaale Countv. Colorado. Eagle County District Court, Civil Action No. OOCV33. This action has been brought to foreclose on a mechanics lien on a residential development known as Red Sandstone Creek. The owners of the development were the Town of Vail and Eagle River Water and Sanitation District. This eighteen-unit residential condominium project was built on ground owned by the Town of Vail and the Water District. The general contractor was the Stevens Group. Upon completion the units were conveyed to the individual owners. The facts that give rise to this cause of action are that Aspen Earth Moving was contracted by the Stevens Group to place the water line on the project. After the waterline was in place but prior to paving the parking lot it was determined that the water main was placed improperly and had to be moved. The Stevens Group engaged Frontier Paving and Timberline West to move the pipe. They performed the services requested of them but have not been paid for that work. The total bills outstanding are approximately two hundred and forty thousand dollars. In addition to the Steven Group who has been named in the complaint, the Town of Vail and all residential owners are included. The Town of Vail and the Water District have joined in a motion to dismiss the residential owners pursuant to protection offered to residential purchasers in the Colorado Revised Statutes. The financial exposure to the Town of Vail would be one third of the outstanding bills of two hundred and forty thousand dollars plus interest. The Town of Vail will be represented by the Town Attorney in this matter. A settlement of this lawsuit is pending. The Town will be contributing $8,333 in cash and a $5,000 loan to help accomplish the resolution. 4. Steven L. Waterhouse: Linda L. Waterhouse: v. Town of Vail. a municipal corporation: and Garv Goodell. as Buildina Official of the Town of Vail. Eagle County District Court, Case No. OOCV212 Division L. This action was brought against the Town of Vail in relation to the Waterhouse garage encroachment onto Forest Road. The complaint 5 requested that a mandatory injunction issue in which the court order the Town of Vail and the Chief Building Official to issue a Final Certificate of Occupancy for the garage. The matter was scheduled for a motion on this injunctive relief requested on June 19, 2000. The Town of Vail answered the complaint and also filed Counter Claims for trespass and a mandatory injunction ordering that the encroaching garage be altered so as to conform with the approved plans. On June 19, 2000 it was agreed that the Waterhouses could continue any final work on the garage at their own risk and the matter was scheduled for trial on the Town of Vail Counter Claims on July 18th. The matter proceed to trial on July 18, all witnesses testified, the parties made closing arguments and were directed to file findings of fact and conclusions of law by July 29, 2000. At that time the court will issue it's ruling. The court did bifurcate the issues of liability and damages. If it is found that the Waterhouses are liable for trespass and the Town of Vail is entitled to receive damages, those damages will be decided in a subsequent separate proceeding. The Town has been represented by the Town Attorney in this matter. 5. Villaae Center Association v. Town of Vail: the Town Council of the Town of Vail: Diana Donovan: Chuck Oailbv: Kevin Folev: Rodnev Slifer: Grea Moffet: Svbill Navas: and Ludwia Kurz. This action as been bought pursuant to Rule 106 (a)(4), C.R.C.P. requesting that the court review the approval process and decisions made by the Vail Town Council in regard to the Water Park. Service was accepted on July 19, 2000 requiring that an answer or a responsive pleading be filed by August 8, 2000. The complaint alleges that the improvements that are being considered for the Water Park constitute "structures" and thereby are in violation of a designated flood hazard zone and violate the Natural Area Preservation Zone District. At this time the Town will be represented by the Town Attorney in this matter III. Maior Leaislation Considered by Council 1. Regulation of News Racks within certain designated areas of Vail Village in Lionshead. 2. Creation of the Vail Local Marketing District and ballot question to provide for a lodging tax. 3. Establishment of development standards for property. 4. .Amendment to_the.P.ubIic.Accommodations-Zone District. 5. Authorizing sale of property on Rockledge Road and Ptarmigan Road and rezoning other property previously unzoned pursuant to the Land Ownership Adjustment Agreement with the United State Forest Service. 6. Approval of the development plan for the Vail Plaza Hotel. 7. Consideration of adoption of the Model Traffic Code. 6 8. Amendment of the Cable Television Franchise Agreement. IV. Operational Issues for the Town of Vail. 1. Coordinated efforts and negotiated on behalf of the Town of Vail in areas concerning employee housing including resale of Vail Commons units, development of Red Sandstone Creek, development of Arosa/Garmisch and successful acquisition and transfer of five "buy-down units". 2. Final negotiation and closing with adjacent property owners for the sale of land required through the land ownership adjustment agreement on Ptarmigan and Rockledge Road. 3. Finalization of negotiations on behalf of the Town of Vail with AT&T/TCI concerning build out of infrastructure and other related items. 4. Concluded successful negotiations with Eagle County for the sale of Berry Creek 5tn 5. Continued negotiations with Eagle County for the development of a coordinated housing project on Berry Creek 5tn 6. Consults and advises Community Development, Town Manager, and the Vail Town Council on major private and public sector projects including the Vail Plaza Hotel, Hub Site and Donovan Park. V. Miscellaneous 1. Participation on Pension Board 2. Regularly attended Eagle County Recreational Authority meetings to provide legal assistance as requested by ECRA and to advise Town Council of status of ECRA proceedings. VI. Professional Improvement Through Participation in the Followinq Seminars/Continuing Leaal Education 1. CML Annual Attorneys Seminar. 2. CML Annual Conference - Attorneys Section. 3. International Municipal League Attorneys Annual Meeting. 4. Colorado Chapter of ICBO - "Legal Aspects of Code Administration". (Faculty member) 5. Leadership Vail Valley 2000. VII. Advise Town Council Committees Includina PEC. DRB and Local Licensina Authoritv as Requested. This involves responses on a regular basis to issues raised by building applications, liquor license applications and violations. 7 GOALS FOR THE FUTURE: 1. Coordinate and Monitor Acauisition and Transfer of Real Proaerty At this time this will involve the possible acquisition rezoning of additional property for West Vail Fire Station, continuation of Employee Housing at Timber Ridge as well as other potential sites for Employee Housing. II. Assist in Draftina Emr)lovee Generation Ordinance and Employee Housing Zone District III. Draft Amendments to Real Estate Transfer Tax Ordinance. SUMMARY: I appreciate the opportunity to share with you those issues, goals and strategies that I believe Council has directed and respond to your Vision for the Town of Vail. Thank you j ~ Tom Moorhead, Town Attorney RTM/es 8 COUNCIL FOLLOW-UP TOPIC QUESTIONS FOLLO1fWUP 2000 BOB: Write a letter to the organizers to thank them for 06/06/00 - BALD MOUNTAIN creating such a lovely garden. NEIGHBORHOOD ENTRY Diana Donovan 07/11/00 - RED SANSTONE CREEK NINA: It had been a problem for these homeowners to get HOUSING items on their punch lists completed. Kevin Foley 07/11/00 - BUSES AT FORD PARK MIKE ROSE/GREG HALL: Bus service "to" the park has been great; but getting visitors out of the park following Kevin Foley performances, is not optimal. 07/11/00 - BAFFLE AT THE EAST VAIL GREG HALL: Explore the possibility of building a baffle at WATER TREATMENT PLANT this site through a partnership w/the water district, CDOT, and FHA. (or is that FHWA?) Chuck Ogilby 7/19/00 - VILLAGE NOISE GREG MORRISON: Some of the bars have become quite loud following the Hot Summer Nights concerts on Tuesday Rod Slifer evenings. Are these licensed and monitored appropriately? 7/19/00 -1-70 NOISE GREG H: Status of Addressing 1-70 noise? Greg Moffet 7/19/00 - NOTIFICATION TO BOARD PAM: Swift notification to board applicants following Council FOLLOW UP: It is the responsibility of the department that directly supports APPOINTEES appointment (or lack thereof). these boards to inform applicants for board positions. In the case of the Marketing District, Pam and Steve will assume notification responsibilities Greg Moffet as liaisons of Council, acting as the Board of Directors, for this special district. 7/19/00 - WARNING SIGNS FOR LARRY/GREG H: There is concern for bicyclists and other BICYCLISTS recreation path users at the construction site near the Marriott. Signs are needed to redirect people to alternate Kevin Foley routes. July 21, 2000, Page 1 7/19/00 - THANK YOU TO THE PAM: Prepare a thank you to Governor Bill Owens' office for GOVERNOR their assistance in selecting Vail as the host site for the Inc. 500 conference. Rod Slifer 06/13/00 - Speed Bumps PAM B./BETH S.: Schedule discussion regarding speed Once the model traffic Code is in place we can Schedule this item to then bumps at a future council meeting. discuss the issues with a Traffic Calming solutions. There are plenty of Greg Moffet examples out there from other communities for examples to implement a program but policies must be in place prior to installation. 06/13/00 - THE FISH OBSERVATORY Todd 0.: Explore the idea of having the fish observatory at Todd and Brent are in contact with the appropriate resources. the expanded Ford Park Alpine Garden location. Chuck Ogilby July 21, 2000, Page 2 LAW OFFICES DUNN, ABPLANALP & MAURIELLO, P.C. A PROFESSIONAL CORPORATION JOHN W. DUNN WESTSTAR BANK BUILDING TELEPHONE: ARTHUR A. ABPLANALP JR. 108 SOUTH FRONTAGE ROAD WEST (970) 476-0300 DIANE H. MAURIELLO FACSIMILE: INGA HAAGENSON CAUSEY SUITE 300 VAIL, COLORADO 81657 (970)476-4765 OF COUNSEL: highcountrylaw.com JERRY W. HANNAH 21 July 2000 a-mail: vaillaw@vail.net CERTIFIED LEGAL ASSISTANTS KAREN M. DUNN, CLAS Town Council JANICE K. SCOFIELD, CLA Town of Vail 75 South Frontage Road Vail CO HAND DELIVERED Re: Appeal by Dome and Ireland of Design Review Board Decision Relating To Application of Lauterbach and Carnie for Lot #4, Potato Patch Creek Members of the Council: This Firm represents Dome Investment Group and Mr. and Mrs. George Ireland, the appellants in the above matter, which is scheduled for hearing before the Town Council on the 25th of July. This matter was continued to that date at our request and with the consent of Mr. and Mrs. Carnie, the owners of the subject property. The property which was the subject of the application now on appeal has not been under contract to Mr. Lauterbach, the proponent of the project, since approximately the first of the year. The property is now under contract to an entity comprised of a group of owners of Potato Patch Club condominiums, as a result of which the application currently on appeal has become academic, at best. Based upon these developments, we see no reason to take up the Council's time with the appeal of this matter. We thank the Council for the extension of time previously granted in order that we might confirm that the proceeding could be resolved in this manner. By this letter, and for the reasons stated above, Dome Investment Group and Mr. and Mrs. Ireland withdraw their appeal from the Design Review Board decision referred to above. Ve ruly s, UNN) P P LLO, P.C. Arthur A. Abpla alp,/~r. xc: Dome Investment Group Mr. and Mrs. George Ireland Mr. Brent Wilson, Vail Department of Community Development Wb rl • d5-bb . v Vail Recreation J® A. Dobson Arena D I S TR I C T 700 S. Frontage Road East Vail, Colorado 81657 Piet Pieters 970.479.2279 f 970.479.2197 Executive Director www.vailrec.com Vail Recreation District Mail Recreation District Board of Directors VAIL GOLF CLUB 1778 Vail Vallev Drive 479.2260 f 479.2355 Dobson Arena 2000/2001- Season User Fees GOLF MAINTENANCE 1278 Vail Vallev Drive 479.2262 f 479.3451 Piet/Board, PARK MAINTENANCE The 2000/2001 Season of ice sports is rapidly approaching, and it is that 700 S. Frontage Road East 479.2457 time of the year to set the fees for the user groups at Dobson Arena. f 479.2281 This season has been however complicated, by the fact that Dobson has capacity issues from the Town of Vail, Building Department and the VAIL TENNIS CENTER Town of Vail, Fire Department. This jeopardizes many special events at 700 S. Frontage Road East 479.294 Dobson, therefore having a large impact on revenues for the facility. f 479.2281 Without large capacity events ice costs must increase substantially. I am proposing two sets of fees, one with Dobson, at a Special Event capacity JOHN A. DOBSON ARENA of 1,000 as suggested by the Town of Vail and one with a Special Event. 321 Lionshead Circle 479.2271 capacity of 2,500 (presently used). To make Dobson Arena run 47 f 479.2267 financially two sets of fees need to be set according to the capacity level. If you have any questions regarding this issue or any issues you VAIL YOUTH SERVICES can always reach me at the Arena at 479-2268, thank you. 395 E. Lionshead Circle 479.2292 f 479.2835 Sincerely, VAIL NATURE CENTER Vail Valley Drive 479.2291 f 479.3459 Jim Lieber Director MARKETING Vail Recreation District 700 S. Frontage Road East 479.2446 f 479.2197 ADULT & YOUTH Srvni J' 700 S. Frontage Road East 479.2280 f.479.2281 www.sportsstandings.com Or visit us on the web at: www.vailrec.com P 0 2000/2001 John A. Dobson Arena Proposed Pee Schedule Present 1.000 ca®acity 2.500 ca®acity Hourly Rental Rates: $130 $200 $145 (6:00 am - 12:00 PM) !fail Jr. Hockey Assn./Elite Hockey: $85 $165 $120 Mens/Ladies Hockey: $120 $185 $135 Skating Club of !fail: $85 $165 $120 Dailv Rental (Ice Onlv): $1,750 $1,750 Summer Skatina School (figure skatinal Ice Time / Session: $8 $14 $9 Drop-in: $10 '$17' $11 Skate Rental $3 $4 $3 Arena Classes Learn to Skate: $60 $80 $65 Skatina Pass (season) Resident Adult (VRD taxpayer): $75 $90 $80 Resident Youth (VRD taxpayer): $60 $75 $65 Non-Resident Adult: $100 $125 $105 Non-Resident Youth: $85 $105 $90 Public Session Admission Rates Under 4: $2 $4 $2 Youth 5-12 yrs.: $4 $8 $4 Adult 13 $5 $9 $5 Skate Sharoenino Overnight Hand Sharpening: $5 $6 $5 P Locker Rental (season) Full size: $75 $105 $85 1 /2 size: $50 $80 $60 House Services Services Above Contract (specs) Forklift (per hr.): $50 $50 $50 Man lift (per hr.): $50 $50 $50 Curtain Backdrop $50 $50 $50 Extra Electrical Outlets: $50 $50 $50 Spotlights (per day/each): $75 $75 $75 Manpower (per person/hr.): $25 $25 $25 Box Office: Negot. Negot. Negot. Additional Event Set-ups/Changeovers: Negot. Negot. Negot. Special Event Usaoe Floor, Stage, Chairs: $3,200 $3,200 $3,200 Costs for events cannot increase due to either diminished usage to smaller capacity. With a capacity of 2,500 we are still pushing the limits of costs due to the high priced market which Dobson is a part of (lodging, labor costs, etc). When Dobson expands with a loading facility, green room, etc., costs for 2,500 event capacities will go up by 3% - 5% over current rental rates. CCIIl~w~ `""Y' Vaal Recrea ion John A. Dobson Aram. D I S T R I C T Piet Pieters 700 S. Frontage Road East Executive Director Vail, Colorado 81657 flail Recreation District 970.479.2279 f 970.479.2197 www.vailrec.com `Tail Recreation District Board of Directors VAIL GOLF CLUB Other Costs Associated With Bubble Rink Project 1778 Vail Valley Drive 479.2260 f479.2355 GOLF MAINTENANCE Piet/Board, 1278 Vail Valley Drive 479.2262 f 479.3451 As promised, I have put toger more information and other costs not covered in the initial proposal for a temporary Ice Bubble Rink Facility. PARK MAINTENANCE On July 20, 2000 I took a trip to Denver to research the largest Bubble 700 S. Frontage Road East 479.2457 Facility in the state, and gathered a lot of information on this type of f 479.2281 facility. Mainly, that many components of a facility of this type were left out of `Tail Junior Hockey's proposal. I have checked into this type VAIL TENNIS CENTER of facility and have come up with the following information: 700 S. Frontage Road East 479.2294 f479.2281 O u 1t1ttR COSTS/COMPONENTS JOHN A. DOBSON ARENA 321 Lionshead Circle Ile EILEL 11 x1CAL HOOK-UPS - A new transformer for 460 amp 479.2271 f 479.2267 power will need to be installed. Vail Golf Club nor Ford Park has sufficient power capability for the needs of the equipment to be VAIL YOUTH SERVICES used. Estimated cost S75,000 - 5~y70,000 395 E. Lionshead Circle 479.2292 f 479.2835 2. BACK-UP GENERATOR TO POWER BUBBLE FAN - Ice compressor system and lighting system. A generator is needed in the VAIL NATURE CENTER event of a power failure, the bubble will loose pressure and collapse. Vail Valley Drive Estimated cost $20,000 - 530,000 479.2291 f 479.3459 3. LIGHTING SYSTEM FOR BUBBLE IN t j.RIOR - hockey MAMEMG requires a well lit surface and there are systems that work quite. well 700 S. Frontage Road East for this application. Estimated cost $15,000 - $11,000 479.2446 f 479.2197 4. BUBBLE HEATING SYSTEM - To combat snow loads a facility ADULT & Yom SPORTS of this type should be heated slightly. A small system is amicable for 700 S. Frontage Road East this purpose. Estimated cost $6,000 - 58,000 479.2280 f 479.2281 www.sportsstandings.com Or visit us on the web at: www.vailrec.com Vaal Recreation 5. INTERIOR OF BUBBLE FLOORING - Could be done with plywood and rubber sheeting. This would give the facility not only a I S T R I C T "finished" look, but would give it a small "lobby" area as well as a viewing and changing area, making it a total self-contained facility. 700 S. Frontage Road East Estimated cost $10,000 - $12,000 Vail, Colorado 81657 970.479.2279 6. 11Jtat 13UBBLE ITSELF - Initial costs were for a 200 ft x100ft f 970.479.2197 bubble which is too small, an optimum bubble size of 225 ft x 125ft www.vailrec.com > makes the entire facility much more usable. This would increase bubble cost from initial figure of $94,000 to $135,000 an increase of $41,000 VAIL GOLF CLUB 1778 Vail Val }e79D ivee INTERIOR NE ~.x.1 NG - This would act as protection for the back f 479.2355 bubble walls behind the goal areas. Estimated cost $1,500 - $1,900 GOLF MAINTENANCE 1278 Vail Vallev D26ve 8. ANCHORING OF BUBBLE - Some concrete piers will need to be f 479.3451 installed (like fence posts) for bubble "over the top" cabling. Estimated cost $4,000 ~ PARK MAINTENANCE 700 S. Frontage Road East These are my main concerns at this time, as you all can see there is a lot 479.2457 f 479.2281 more to this than just purchasing it and plugging it in. I will continue to work with vendor-s_onAhis-projectand find the best-product- -t the-bect VAIL TENNIS CENTER prices for this facility. I look forward to our discussion of this project at 700 S. Frontage Road East the July 25, 2000 board meeting work session. Please call me at 479- 479.2294 f 479.2281 2268 with any questions regarding this matter. JOHN A. DOBSON ARENA Sincerely, 321 Lionshead Circle 479.2271 f 479.2267 Jim Leber VAIL YOUTH SERVICES Director 395 E. Lionshead Circle John A. Dobson Arena' 479.2292 f 479.2835 VAIL NATURE CENTER Vail Vallev Drive 479.2291 f 479.3459 MARKETING 700 S. Frontage Road East 479.2446 f 479.2197 ADULT & YOUTH SPORTS 700 S. Frontage Road East . 479.2280 f 479.2281 www.sportsstandings.com Or visit us on the web at: www.vailrec.com Mail Recreation District a Outdoor Ice Rink Total Operating Analysis ]revenues: Based on a 17 week operation with an average of 30 billable hours per week. 51,000 Expenses: Site work Laser level of site (1-time exp.) 100,000 O'Pcow~ Set-up / tear down rink (labor VRD) 7,500 Sod (30,000sq. ft.) 9,000 Irrigation _ 3,000 Labor (irrigation) 9,600 Labor (sod) 5,000 Haul-off (sod) 1,750 Labor (supervision) 8,000 sub-total 43,850 Operations Electric (lights/compressor) ($700/wk.) 11,900 Water/Sewer ($120/mth.) 480 Advertising 3,000 Janitorial (cleaning, trash etc.) 4,000 Uniforms 1,000 Equipment Maintenance parts (Zam, Edger) 3,000 Equipment Operations (Zam, Edger) 6,000 Equipment Maintenance Labor 3,000 Misc. Supplies 3,000 Ice Maintenance Labor (100 hrs./wk.) 24,000 Supervisory Labor (ice mtc.) 8,000 _ Supervisory Labor (schedule, rink mgmt.) 18,000 sub-total 85,380 G&A Expense (10016) 12,923 Total Expenses 142,153 Total Income (Expense) excludes lsaseP level (91,153) kt'oe 0 Wasvo{ avN e-(n~~~~tiy1 u4-- I is, TL4 w ,s VW . y,,C _jt m r\z tk ~l In light of the email addressed to me today from J. E. Hicks, it is clear that it was a'~~ , personal note to me and should not have been distributed without my permission. I think qtr ~C this should hold true for all mail. Letters addressed to Kurz as mayor, etc should be read to see if it is mail for the entire council and staff. To keep this issue as quiet as possible a C/ and not embarrass anyone, please sign below if you agree and I will pass it on to Bob or Suzanne. (~h Thanks Diana W1 1.19.00 &~/-W -UA4 C36 46, ~y l •n O To:Diane Donowdn, TDV Council FRCM:J.E.Hiclcs; resident Subject Donovan Lower Park Efforts to conceal erection of illegal structures on DLP'by holding closed door council/vrd sessions can only lead to more legal action.. Parking at Ford is a disaster. Tennis players fi unA the "resort" are surcharged a parking fee on top of the court fee. This will certainly drive away tourists. Tennis is. a dying sport-I know, I play. 8 courts are no longer needed at Ford. Parking is needed desperately. Solution-relocate 5 clay courts to DLP along with soccer field and limited parking. for players. Convert present upper courts (b) to parking for Ford. Convert 2 lower courts: to small ice rink. Let vrd continue to use the huge educe but place constraints on cleanlmi ess (it is filthy) and use of parking spaces (they have usurped the public/paying guests spaces). Also Lionshead-clean and refacade the entire area before more development begins. Paid for by C MA charge for beneficiaries. Do not give in to Black Leon's concept of urban sprawl in Vail. Also-employee housing. Do density study of present employee housing, ie. Where do employees live now?Tiave Appollo construct employee housing at Bell Mountain, Cascade and maybe Berry and buy Timber Ridge. Black Leon has decreed that he will support Breck emp housing-Why not Vail? I My con"A are directed to you as the one person not under the control. (with exception of K.Foley) and the thumb of the Appollo rnafia. You may distribute this letter to the council, if you see fit, but I can imagine that Herr Kurz will deposit his copy in the toilet, much like R.Ford. I Best, JE Hicks em 801kRyahoo.coam CM t1wM T Farce"Wwwwwrw otic.p Habr L uns. Pe ° d.e galud a Los N os &Abado, Julio 29, 2000 lJor 9:00 1:00p. m. Tern. e1 par e del estacionaraiento de c m.®-vles Dotsero Re ioneig m6dipn.q, y prueb de pion y oido Es pie def. Club Ro ' o late cion .l ge,'hrA folletos de galud Para cads famflia (Notes: No habrA -wazur as o prue<bas de ogre en ester revision es) Notice! Health Fa.= for C it °en- Spolored by Rotary Internationgd LL.!^aU. l5-Cr y, July 29, 2000 Do isero, 9:00- I :OOpzn. Medical checkaps, includixlg hearing and pion tests, and info tiorlal materials. No inant ations or blood tests will be done at thin health fair. From Carol Hymers and Carolyn Cage Telephone- 970-949-9766 (Carolyn). %9-603.9 (Carol) Fax 970-999-9723 Emailn:: caQey~v&U net.. mvach~PLCOm FACT SHEET "Rotary Child Health Task Force" June 27, 2000 Notes on the Children's Opponwnlty Grant from Rotary International This grant has been made directly from Rotary International, the Children's Opportunity grant program, grant No. 1443. The amount bfthe grant is $25,000 A The money is being carried as a restricted account on the books of the Vail/Eagle Valley :Etotary Club, Treasurer Klaus Kunter Term of grant May 15, 2000 to May 15, 2001 Launch date for project: Wednesday, July 19`x, at the Vail/Eagle Valley Rotary Club First health s,,.r.;,..ing: Dotsero, Saturday, July 29th Community Participation Many agencies have participated extensively in the design of this project, including: Eagle County Health and Human Services Eagle Care Clinic of Vail Valley Medical Center Eagle County School District Head Start Eagle County School District Child Find Catholic Charities Colorado State University Cooperative Extension Division Colorado West Mental Health Center The Literacy Project The Rotary Club of Vail/Eagle Valley Screenings Within the $25,000 overall budget, $5,000 is budgeted for health screenings to reach disadvantaged children. It is estimated by the Public Health Service that three in five Eagle County children are without health insurance. Many agencies, including all of the agencies on the Task Force, provide outreach programs with care provided to uninsured clients on a sliding scale of financial ability, but limited ability is available to refer to health care professionals for more extensive diagnosis, treatment or follow-up. Acute illness is judged to be a special problem, as well as health education. It is hoped that the s..."..ings taking place will greatly extend the `reach" of existing eftbrts, many already well established. M 9 2 An overall aim of the present eL,m, t is to reach 400 children who have no other access to health care. For the health screenings, the age group 0-5 years is being targeted, since this cohort is often not reached by pre-school (Note: At present, only two public health nurses cover all of the schools in the valley. Also note that the immunization pro&,,„..s offered by Public Health and other agencies are judged to have been very successful in our valley, now estimating 87% coverage for immunizations.) Screenings so far have been scheduled as follows: Dotsero Saturday, July 17'b (note no public building available) Eagle Saturday, September 160' (with the Back-to-School Health Fair) Avon No date set Edwards No date set Initial screenings will be utilizing the "Denver II" devel..x...emtal sc,;.::,, as well as visual screenings and technically sophisticated screening for early hearing problems. The "Denver IV exam requires about 45 minutes per child by a trained examiner, requiring a table and three chairs. We anticipate needing six Denver 11 examiners, all bilingual) These volunteers are currently being trained by Sharon Thompson of Child Find.) The visual screening takes 4t,t„.,ximately five minutes per child. The auditory screening, which must take place in a noise- free environment, takes an estimated five minutes. Rotary co-chairs Carolyn Cage and Carol Hymers have relied upon the extensive experience of the various existing agencies to determine priority needs for locations of screenings and structure of the voucher program. This is truly a partnership project! The Child Health Task Force is relying on the resources of the Rotary Club to implement the four scheduled screenings. Rotary has extensive know-how in conducting public events, and much help is needed. We expect that after the first screening in Dotsero (by far the most difficult site), the task will become progressively easier, and members who have participated in one s.,E.;;,,Ang can bring their experience to the next screening. Youcher program The remainder, $20,000, is being utilized to implement a voucher system whereby children are provided access to medical care unavailable through other programs. The voucher system "Rotary Child Health Card" is intended to be a "payer of last resort" for medical care. It does not include hospitalization expenses or surgical expenses. Five health-professional "gatekeepers" will be implementing the vouchers and referring clients. Vouchers are numbered and a database has been established for accountability purposes, while preserving confidentiality for clients. We have much to learn fiwA. this program! Voucher issuance is not limited to the 0-5 age group, but is not intended not to be used after age 18. Within the voucher pro&a,,. a "special needs" committee of health professionals has been set up to consider cases where extensive treatment or follow-up is needed, in order for r. 3 there to be a determination how resources may be applied. This committee will meet on an as-needed basis. The Task Force anticipates needing the help of Rotary volunteers in maintaining the database, interim reports and publicity to Rotary International and the local community, as well as assistance in follow-up grant requests. Each Task Force member, for the s..-,"rings and for work with the voucher program, wi;I1 be required to sign a pledge of confidentiality with regard to client and/or patient information before taking part in the screenings Each client of the program must sign a consent form permitting the limited distribution of personal information. For further questions or information, please call Rotary Task Force co-chairs! Carol Hymens (476- 6033) or Carolyn Cage (949-9766.) THANK YOU SO MUCH FOR YOUR PARTICIPATION IN THIS IMPORTANT AND GROUND-BREAKING PROJECT!