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2000-09-19 Support Documentation Town Council Evening Session
VAIL TOWN COUNCIL EVENING MEETING TUESDAY, September 19, 2000 7:00 P.M. IN TOV COUNCIL CHAMBERS NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. CITIZEN PARTICIPATION. (5 mins.) 2. Second Reading of Ordinance No. 22, Series of 2000, Supplemental Steve Thompson Appropriation. (15 mins.) Bob McLaurin BACKGROUND RATIONAL: Please see the schedule of proposed supplemental appropriations to see the specific line items in this $1.6 million supplemental appropriation. $1.2 million of the supplemental appropriation is for items the council has previously discussed. ACTION REQUESTED OF COUNCIL: Approve, approve with modifications or deny Ordinance No. 22, Series of 2000, on second reading. 3. First reading of Ordinance No. 24, Series of 2000, an ordinance amending George Ruther Section 12-11-4 (Design Review, Materials To Be Submitted; Procedures), Section 12-15-4 (Interior Conversions, Process), Section 12-15-5 (Additional Gross Residential Floor Area; 250), Section 12-16-2 (Conditional Use Permit, Application, Contents), Section 12-17-2 (Application Information Required), adding the requirement for co-owner signatures on development review applications or written letters of approval to be submitted to the Town of Vail Community Development Department; and setting forth details in regard thereto. (15 mins.) ACTION REQUESTED OF COUNCIL: Approve, approve with conditions, or deny Ordinance No. 24, Series of 2000, on first reading. BACKGROUND RATIONALE: On September 5, 2000, the Community Development Department presented a memorandum to the Vail Town Council outlining the many issues and conflicts associated with development review applications for jointly owned property. Specifically, staff addressed the issue of development on A,B,C and A/B parcels in the Town of Vail. Due to the joint ownership nature of much of the land in the Town and the need to insure fairness and consistency in the implementation of the Town's land use regulations, the Council directed staff to prepare an ordinance that would require all owners of a property being considered for development to sign the development review application. STAFF RECOMMENDATION: The Community Development Department recommends that the Town Council approve Ordinance No. 24, Series of 2000, on first reading. 4. Resolution No. 6, Series 2000 - Designating a public place within the Pam Brandmeyer Town of Vail for the posting of public meetings for the Vail Town Council, the boards, commissioners and authorities of the Town of Vail. (5 mins.) BACKGROUND RATIONAL: This is a resolution that needs to be adopted annually. ACTION REQUESTED OF COUNCIL: Approve and adopt Resolution No. 6, Series of 2000. 5. Resolution No. 7, Series 2000 - Co. Signer. (5 mins.) Christine Stouder Steve Thompson BACKGROUND RATIONAL: Due to reorganizing duties in the finance department, it is necessary to add an additional signer to the Town's checking account. ACTION REQUESTED OF COUNCIL: Approve and adopt Resolution No. 7, Series 2000. 6. Resolution No. 8, Series 2000 - Setting a Public Hearing for Greg Hall the Annexation of 1-70 Corridor. (20 mins.) Tom Moorhead BACKGROUND RATIONAL: The Town of Vail has for a number of years considered annexation of the property which contains the frontage roads and 1-70. The annexation will provide an opportunity for the Town of Vail to enter into an agreement with the Colorado Department of Transportation for maintenance of the frontage roads. The terms of that maintenance agreement have been agreed to. Before the Town can extend it's maintenance responsibilities to the frontage roads it is necessary for them to be annexed. The Department of Transportation is equally interested in entering into the agreement for maintenance of the frontage roads and does not opposed annexation of its real property. The Colorado Department of Transportation is the only property owner within the area to be annexed. This Resolution establishes the hearing date, time and place as required by Section 31-12-108 C.R.S. ACTION REQUESTED OF COUNCIL: Approve and adopt Resolution No. 8, Series 2000. 7. Appointment of DRB Member. (5 mins.) George Ruther 8. Town Manager's Report. (5 mins.) Bob McLaurin 9. Adjournment ( 8:15 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY,9126/00, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 10/3100, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 1013 /00, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information. C:VAGENDA.TC ORDINANCE NO. 22 SERIES OF 2000 AN ORDINANCE MAKING SUPPLEMENTAL APPROPRIATIONS AND BUDGET ADJUSTMENTS FROM THE TOWN OF VAIL GENERAL FUND, CAPITAL PROJECTS FUND, REAL-ESTATE TRANSFER TAX FUND, PARKING FUND, HOUSING FUND, AND DISPATCH FUND, OF THE 2000 BUDGET AND THE FINANCIAL PLAN FOR THE TOWN OF VAIL, COLORADO; AND AUTHORIZING THE EXPENDITURES OF SAID APPROPRIATIONS AS SET FORTH HEREIN; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, contingencies have arisen during the fiscal year 2000 which could not have been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance No. 25, Series of 1999, adopting the 2000 Budget and Financial Plan for the Town of Vail, Colorado; and, WHEREAS, the Town has received certain revenues not budgeted for previously; and, WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in accordance with Section 9.10(a) of the Charter of the Town of Vail; and, WHEREAS, in order to accomplish the foregoing, the Town Council fords that it should make certain supplemental appropriations and budget adjustments as set forth herein. NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO that: 1. Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town Council hereby makes the following supplemental appropriations and budget adjustments for the 2000 Budget and Financial Plan for the Town of Vail, Colorado, and authorizes the expenditure of said appropriations as follows: FUND AMOUNT General Fund $ 103,180 Real-estate Transfer Tax 312,500 Parking Fund 286,000 Capital Projects Fund 939,125 Housing Fund 10,000 Dispatch Fund 32,800 Total 1,683,605 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. 3. The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. 4. The repeal or the repeal and reenactment of any provision of the Municipal Code of the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. 5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extend only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 5"' day of September, 2000, and a public hearing shall be held on this Ordinance on the 19" day of September, 2000, at 7:00 p.m. in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Ludwig Kurz, Mayor ATTEST: Lorelei Donaldson, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 19`h day of September, 2000. Ludwig Kurz, Mayor ATTEST: Lorelei Donaldson, Town Clerk cAorinance00.8 Proposed Supplemental Appropriation and Adjustments #3 of 2000 Revenue ]Expenditure Amount Amount Description Increase Increase Reason General ]Fund Intergovt'l Revenues/Other Fed Grants 2,000 Grant Revenue for Cops for Kids Program Miscellaneous 38,745 July 4th Concerts & Programming. We received $3,212 as revenue Capital Outlay/Office Equipment 22,435 New Copy Machine to Replace the 5100 Professional Fees 15,000 Engineering Analysis to Determine Feasibility of adding Housing @ VTRC Oper Supplies/Misc Oper Supplies 2,000 Cops for Kids Program Expenditures Capital Outlay/Equuipment 25,000 Marmot Hardware Upgrade at the Library Subtotal General Fund 2,000 103,180 Capital Projects Fund Capital Outlay/Professional Fees 128,740 White River Institute/Community Facilities Funding Capital Outlay/Construction Services 770,385 To Construct 3rd Sheet of Ice Capital Outlay/Construction Services 40,000 Improvements to the Meadow Ridge Road Subtotal Capital Project Fund 0 939,125 Housing Fund Housing/Consultants 10,000 Residential Employee Generation Study Subtotal Housing Fund 0 10,000 Real (Estate Transfer Tax Trees 15,000 Removal of Pine Beetle Trees Behind Treatment Plant Capital Outlay/Consultants 20,000 Increase to Donovan Park Design Services Contract Capital Outlay/Construction Services 277,500 Ford Amphitheater Remodel Subtotal RETT Fund 0 312,500 supp300 1 9/13/2000 Proposed Supplemental Appropriation and Adjustments #3 of 2000 ][revenue ]Expenditure Amount Amount (Description Increase Increase Reason Parking Fund Salaries 34,000 Add Back 3 Seasonal Booth Attendants we thought could be Eliminated for the 2000 Budget. Due to service issues these positions could not be eliminated. Capital Outlay/Equipment 22,000 Computer @ Municipal Building to Interface with Parking Equipment Capital Outlay/Building Improvements 230,000 Lighting Improvements and Restroom Upgrade @ Village Structure Subtotal Parking Fund 0 286,000 Dispatch Fund Intergovt'l Revenues/E911Board 32,800 Funding by E911 Board for Communication Equipment Equip & Vehicles/Misc. Capital Outlay 32,800 Communication Replacement Equipment Subtotal Dispatch Fund 32,800 32,800 't'otal All Funds 34,800 1,683,605 supp300 2 9/13/2000 RESOLUTION NO.6 SERIES OF 2000 A RESOLUTION (DESIGNATING A PUBLIC PLACE WITHIN THE TOWN OF VAIL FOR THE POSTING OF NOTICE FOR PUBLIC MEETINGS OF THE VAIL TOWN COUNCIL, PLANNING AND ENVIRONMENTAL COMMISSION, (DESIGN REVIEW BOARD, AND OTHER BOARDS, COMMISSIONS, AND AUTHORITIES OF THE TOWN OF VAIL. WHEREAS, Section 24-6-402(c), C.R.S., as amended provides that local public bodies must give full and timely notice to the public of any meetings at which the adoption of any proposed policy, position, resolution, rule, regulation, or formal action occurs at which a majority or quorum of the body is in attendance, or is expected to be in attendance; and WHEREAS, in addition to any other means of full and timely notice, the statute provides that a local public body shall be deemed to have given full and timely notice if notice of the meeting is posted in a designated public place within the boundaries of the local public body no less than twenty-four (24) hours prior to the holding of the meeting; and WHEREAS, the statute further provides that the public place or places for posting of such notice shall be designated annually at the local body's first regular meeting of each calendar year; and WHEREAS, the Town of Vail now wishes to designate a public place within its boundaries for the posting of such full and timely notice to the public for meetings of the Town Council, the Planning and Environmental Commission, the Design Review Board, and other boards, committees, and authorities of the Town. NOW, THEREFORE, be it resolved by the Town Council of the Town of Vail, Colorado: 1. The Town Council hereby designates the bulletin boards at the east and west entrances of the Town of Vail Municipal Offices as the public places for the posting of full and timely notice to the public as provided for in 24-6-402(1)(c), C.R.S., as amended. 2. This resolution shall take effect immediately upon its passage. INTRODUCED, READ, APPROVED AND ADOPTED this 19t" day of September 19, 2000. Ludwig Kurz, Mayor ATTEST: Lorelei Donaldson, Town Clerk RESOLUTION NO. 7 Series of 2000 A RESOLUTION DESIGNATING AN ADDITIONAL SIGNER JACQUE LOVATO ON THE CHECKING ACCOUNT FOR THE TOWN OF VAIL, PERMITTED BY THE CHARTER OF THE TOWN, ITS ORDINANCES, AND THE STATUTES OF THE STATE OF COLORADO. WHEREAS, the Town has the power to designate banks or financial institutions for funds of the Town; and WHEREAS, the Town wishes to designate Jacque Lovato as a signer on this account. NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Vail, Colorado, as follows: 1. Jacque Lovato is designated as a signer for the existing checking account for the funds of the Town of Vail. 2. This Resolution shall take effect immediately upon its passage. INTRODUCED, READ, APPROVED AND ADOPTED this 19th day of September 2000. Ludwig Kurz, Mayor ATTEST: Lorelei Donaldson, Town Clerk RESOLUTION NO. 8 Series of 2000 A RESOLUTION INITIATING THE ANNEXATION OF CERTAIN PROPERTY MAPPED AS THE INTERSTATE AND FRONTAGE ROAD ANNEXATION TO THE TOWN OF VAIL, COLORADO. WHEREAS, the interstate corridor through the center of Town which includes 1-70 and the frontage roads is not within the municipal boundary; and WHEREAS, the only property owner within the area mapped for annexation is the Colorado Department of Transportation; and WHEREAS, annexation of the area will clear up jurisdictional questions; and WHEREAS, the Colorado Department of Transportation is interested in reaching an agreement with the Town of Vail for maintenance of the frontage roads. NOW, THEREFORE, be it ordained by the Town Council of the Town of Vail, Colorado: 1. On November 7, 2000 the Vail Town Council in the Council Chambers, Vail Municipal Building, 75 South Frontage Road West, Vail, Colorado will hold a public hearing to determine if the proposed annexation complies with Sections 31-12-104 and 31-12-105 or such parts thereof as may be required to establish eligibility under the terms of the Municipal Annexation Act of 1965. 2. The second reading of the Ordinance to complete the annexation will be held on November 21, 2000. 3. The Town Clerk is hereby directed to provide notice of such hearing pursuant to Section 31-12-108.(2). 4. This resolution shall take effect immediately upon its passage. INTRODUCED, READ, APPROVED AND ADOPTED this 19th day of September 19, 2000. Ludwig Kurz, Mayor ATTEST: Lorelei Donaldson, Town Clerk C:\RESOLU99.1 4D de e4 TOWN OF VAI Office of the Town Manager 75 South Frontage Road Vail, Colorado 81657 970-479-2105/Far 970-479-2157 TM MEMORANDUM TO: Vail Town Council FR: Bob McLaurin, Town Manager RE: Town Managers Report DT: September 19, 2000 LABOR DAY WEEKEND BUS TRAFFIC Over Labor Day weekend, the town carried 27,523 riders, with much of that traffic occurring on the special WestFest "loop" system. CONSOLIDATION OF THE VISITOR'S CENTERS Staff has contacted Morter/Aker Architects to start the process of pre-design, which include: a program list of activities and a potential site plan with site elevations. TOWN MANAGER'S VACATION I will be going back east to take care of family business from October 19 -24, 2000. 1 will be checking messages frequently. If you need anything Beth will know where to reach me. Pam Brandmeyer will be the Acting Town Manager. UPCOMING ITEMS: September 26. 2000 WS-2:00 P.M. DRB Report/PEC Agenda and Report Pine Beetle Update Parking Pay-in-Lieu Discussion Hockey Rink Rezoning October 3. 2000 WS-2:00 P.M. Contribution Requests 6~~ RECYCLED PAPER October 3. 2000 TC-7:00 P.M. 1St Reading of Ordinance No. 23, Series 2000 - Rezoning of Jr. Hockey Ice Rink October 10. 2000 WS-2:00 P.M. All day budget discussion October 17. 2000 WS-2:00 P.M. N/A October 17. 2000 TC-7:00 P.M. Mauri Nottingham Awards The Lionshead Merchants Association c/o Montauk Seafood Grill 549 E. Lionshead Circle Vail, CO 81657 Dear Town Council Members: On behalf of the members of the Lionshead Merchants please except my apology for the lateness of our application for funding. We hope you will continue to fund the popular Jammin' Jazz event. These concerts have been a popular event for Vail guests and locals alike, and add to the economic vitality of Vail. 1 ase call me if you have any questions. Sm er , 'Ga Boris sociation President .O Contribution Request to The Town of Vail for Jammin Jazz Nights and The Lionshead Merchants Association 1. Name: Lionshead Merchants Association 2. Contact: Gary Boris 3. c/o Montauk Seafood Grill 549 E. Lionshead Circle Vail, CO 81657 4. 970-476-2601 5. Gary Boris, President Mike Phillips, Treasurer Board Members: Ken Friedman Rob Levine Packy Walker Nicole Hoffman-Ewing 6. $15,000 7. Fiscal Year Ends 12/31 8. Books are maintained by Mike Phillips, Certified Public Accountant 9. Contribution will be used to continue to fund the summer series of the Thursday night Jammin' Jazz Concerts. 10. These outdoor concerts bring families and guests to Lionshead to enjoy great music in a beautiful setting. The Lionshead Mercants Association fully supports these concerts. 11. The LMA is completely funded by membership dues. 12. The Lionshead Merchants Association works to improve the business climate in Lionshead - there is life outside of Vail Village in the forbidden zone! 13. Assets: $3000.00 Liabilities: $0 Net Worth: $3000.00 14. Current Fiscal Year Budget: $10,000 Expenses: Jammin Jazz $ 7,000 Arts Festival $ 500 Easter Egg Hunt $ 250 Other Events $ 2,250 f MEMORANDUM TO: Vail Town Council FROM: Department of Community Development DATE: September 5, 2000 SUBJECT: FYI -A brief summary of the zoning issues involved with the proposed seasonal hockey rink located at 1778 Vail Valley Drive / Lot 3, Sunburst Filing 3. Planner: Brent Wilson As you are aware, the proposed location for the seasonal hockey rink is on land that is zoned "Outdoor Recreation." The intent of the OR zone district is to "preserve undeveloped or open space lands from intensive development while permitting outdoor recreational activities that provide opportunities for active and passive recreation areas, facilities and uses." The OR designation encourages recreational uses that do not include enclosed buildings or structures. In pursuing the council's desire to provide an additional enclosed sheet of ice this winter, staff examined two options: 1) expanding the existing "General Use" parcel at the golf course clubhouse to include the proposed site, and; 2) writing a text amendment to the "Outdoor Recreation" zone district to allow buildings or structures (seasonal or permanent). The following is a synopsis of the issues involved with each option. Expandina the existina "General Use" parcel at the clubhouse This designation is consistent with the way the Town has previously addressed the need for public buildings that are associated with recreational uses at the golf course. All uses in the GU district (other than pedestrian paths and open space) are conditional uses. This means any proposals for new development require PEC review and approval at a public hearing. Adjacent property owners would be notified of hearings. The PEC has the ability to impose time restrictions or "sunset" provisions on conditional uses. 13 Future Land Use Designation is "Park" (Vail Land Use Plan) - This means any future development proposals must be related to recreational uses. The PEC and staff must ensure this during the conditional use permit review process. Amendina the Outdoor Recreation Zone District to include buildinas 13 This would impact a large number of properties throughout the town (please refer to the attached map) beyond the scope of this specific proposal. ¦ Many of the areas zoned "Outdoor Recreation" are intended to provide passive or active recreation opportunities on lands that may not be suitable for development. The Town's stream tract (between the International Bridge and the Covered Bridge) is one example. ¦ Master plan provisions (Vail Land Use Plan, Vail Village Master Plan, Comprehensive Open Lands Plan) may prohibit development on certain lots that are zoned Outdoor Recreation. Amending the zone district text would create inconsistencies between the zoning regulations and applicable master plan documents. 2 Outdoor Recreation Pr peort West Vail - F o _ = : - - - Outdoor ecreato®n Provertoe Outdoor Recreation Properties Central Vail Z-u j~ l L } " outdoor Recreation Properties Outd,oor Recrea-a 0 SOC)tf, TIon Falo properto Is. ~ Area l ;t C)Utdllr i'. Outdoor Recreation Properties East Vail ~ Outdoor Recreation Properties p~vA~ ee eb TOWN OF VAIL Office of the Town Manager ~ =&RIDE . e ac~a 75 South Frontage Road ft- _o Vail, Colorado 81657 970-479-2105/Fax 970-479-2157 ' TM MEMORANDUM T§o h geyy7 . TO: Vail Town Council FR: Bob McLaurin RE: Critical Strategies and Objectives ®T: September 22, 2000 Attached to this memo is a draft of the Council's Critical Strategies and associated action steps. I have taken the Council's original six strategies and incorporated all the actions articulated by the Council at your recent retreat. I believe I have recorded all the Council's six and fourteen month actions. The strategy statements are the ones developed previously. The objective statements are largely from the previous document, but some have been modified to be more align with the actions. Please note that the objectives listed for each of the six strategies are my thoughts and have not been discussed by the staff or the Council. Please review this document and let me know if I missed something or if any of the issues need additional clarification. I have also attached a draft of the "matrix" we discussed at the retreat. As indicated on the document, it identifies the action, provides a status report, identifies the next time the Council will discuss the issue and provides a contact point. Please note that these documents represent a first draft. RECYCLED PAPER Vail's 6-Month Critical Actions September 2000 to April 2001 13 Community Alignment and Partnerships Refine resort-community vision, with specific goals and measurements for 2005, 2010, 2015 and 2020. Includes additional emphasis on public- private partnerships with Vail Resorts and other stakeholder groups. Community Facilities, Lionshead Hub Site Determine final facility components by October-November 2000 to be followed by architectural design. 13 Community Facilities, Donovan Park Decide, in 7-0 vote, on facility components, timetable and construction calendar by October 2000; sign construction contract by April 2001. 1-70 Noise Mitigation Complete contour noise map by October 2000 with identification of problem sites and mitigation plan. 13 Timber Ridge Accelerate actions to retain deed-restrictions on the 198 units by November 2000 13 Maintain Natural Environment and Infrastructure Develop weekly Council lunches and walkabouts by September 2000; incorporate stewardship theme in guest service training by October 2000; reinstitute "Ado pt-a- Path/Street" program by October 2000; create Disney- type standards for cleanliness and maintenance by April 2001 Wayfinding Improvements Install new pedestrian arrows and interior parking structure signs before Christmas 2000; install recreation trail identifiers by April 2001. 13 Communicate with Eagle County Commissioners Set evening meeting with Commissioner candidates prior to early voting in October 2000; draft and discuss a model employee generation ordinance which would be valid for both the town and county that can be discussed with Eagle County's leadership following the November 2000 general election. Lionshead Public Improvements Financing Define what public improvements are needed and estimate costs; research all reasonable financing options by October 2000. VaiPs 14-month C ritica9 Actions September 2000 to November 2001 Removal of "the Ruins" Complete appraisal and condemnation report by mid-September 2000. The Ruins is an unfinished private development project in Cascade Village. Its nickname is derived from exposed concrete beams, which have been standing since 1984. Community Facilities, Lionshead Hub Site Ready project for election in November 2001 with architecture and financing components in place 13 Community Facilities, Donovan Park Construction underway by Spring 2001 13 0-70 Noise Mitigation efforts underway in prioritized areas 13 In-Town Transportation Representation at transportation conference, September 2000; alternatives identified, November 2000; 5-year capital budget created; demo projects pursued. 13 Development of Mixed Use Project, South Side of Vail Village Parking Structure Draft engineering study, October 2000; determine prioritized uses and mix; draft Request for Proposals Athletic Field at Red Sandstone Elementary School Explore construction partnership with Eagle County School District; evaluate site access and possible inclusion of additional land. Berry Creek 5th Filing Housing Draft and sign Intergovernmental Agreement between Eagle County and the Town of Vail. 13 Consolidate Vail Information Booths Conduct site assessment and review alternative sites; undertake and complete political groundwork. Special Events Review current licensing procedures from a first-time promoter's perspective by January 2001; solicit input for improvement from local event organizers; appoint councilmember to "shadow" Councilmember Sybill Navas at Commission on Special Events meetings. 13 Fire/Building/and "Other" Codes Discuss at a work session prior to January 2000 what Council can and cannot legislate; clarify what is open to interpretation; discuss relative merits of adoption of modified codes. 13 Parking Pay-in-Dieu Take action to modify and/or eliminate by October 2000. LOCAL HOUSM STRATEGY WORK TO FACILITATE A RANGE OF HOUSING OPPORTUNITIES WHICH WILL PROVIDE THOSE WHO WORK IN VAIL AN OPPORTUNITY TO LIME IN VAIL. THE BASIS FOR THE TOWN'S INVOLVEMENT IS TO MAINTAIN AND ENHANCE THE SENSE OF COMMUNITY AND TO HELP SUSTAIN THE VIABILITY OF THE LOCAL ECONOMY. THE TOWN OF VAIL IS NOT SOLELY RESPONSIBLE FOR SOLVING THIS PROBLEM. THE TOWN OF VAIL WILL FACILITATE THE PROVISION OF HOUSING AND WILL PARTNER WITH THE PRIVATE SECTOR AND OTHER GOVERNMENTAL ENTITIES TO CONTINUE ADDRESSING THIS PROBLEM. Obiectives 13 Increase the utilization of existing housing stock where ever possible 13 Discourage the conversion of existing local housing units 13 Create housing opportunities through partnerships with public and private entities Six Month Actions Timberidge Written report re: "partners" to Council by 11/7/00 Re-zoning action to commence immediately thereafter depending on report Employee Generation Communicate w/County Commissioners Employee Generation PROs and CONs memo to Council Set evening meeting w/County Commissioner candidates prior to the start of "early voting" (10/23/00) Draft/discuss a model employee generation ordinance which would be valid for both the town and county-wide that can then be discussed w/the County Commissioners following the 1117/00 general election Fourteen Month Actions Ruins - Appraisal and report to Council by September 26th Berry Creek 1GA with Eagle County NFRASTRUCTURE STRATEGY PROVIDE FOR THE CONSTRUCTION AND MAINTENANCE OF PUBLIC INFRASTRUCTURE NECESSARY TO MAINTAIN AND ENHANCE THE QUALITY OF LIFE FOR RESIDENTS AND ENHANCE THE QUALITY OF THE EXPERIENCE FOR OUR GUESTS. Obiectives Prepare a balanced five-year Capital Projects budget that prioritizes and funds TOV capital needs. Keep pedestrian areas clean and swept. Reduce the noise Impacts associated with Interstate 70. Identify and fund capital maintenance necessary to maintain existing infrastructure. Six Month Actions Wayfinding 13 Prepare schedule re: timing (within 8-12 weeks) 13 Approve shop drawings 13 Install upon arrival (before Christmas) Trail identifiers installed by 4/15/01 1-70 Noise Complete contour noise map by October to identify degree of problem/sites Identify options/study how and where to apply CONCURRENTLY - due 10/3/00 Identify available funding sources Hubsite Appoint two members each to the 501(c)3 and 501(c)4 Staff to coordinate current calendar to new "marching orders" 11 Provide "marching orders" to design team in October/November Donovan Park Schedule RETT discussion (2 hours) for September - desired outcome: unanimity October 3 - provide clear direction/timetable/construction calendar so bid process is completed and contract signed by April 15, 2001 Infrastructure (09/21/00) Financing Lionshead Public Improvements Define WHAT the public improvements are exactly and estimate COST Draft memo re: all reasonable options for financing by 10/17/00 RSES Athletic Field Explore RE50J's financial commitment for this joint partnership Kevin and Diana will get the ball rolling w/various partners Staff will assess site access/viability/possible inclusion of old Camie lot Fourteen Month Goals Hub Site Financing in place 13 Complete buy-in to architecture - ready for election 11/01 No perception of foot-dragging Infrastructure (09121/00) STRATEGY' The Town of Vail will strive to be a leader in natural resource stewardship and will strive as a community, to attain environmental and economic sustainability. The Town of Vail recognizes the link between environmental quality and economic growth. Obiectives a. Ensure new development is consistent with the carrying capacity of the area's natural environmental and man made resources. b. Protect the natural resources (air, water, natural habitat) and recognize they are interconnected and interdependent c. Improve efficiency in water, energy and waste management in businesses, residences and in government d. Ensure environmental compliance though proactive environmental management. Six Month Actions None Fourteen Month Actions None 1 These strategies and objectives are based on the Town of Vail Strategic Plan dated 11/99. Q T EOOMOMOO VOABOLOTY STRATEGY PROMOTE A STRONG, !LIABLE LOCAL ECONOMY THROUGH A PARTNERSHIP WITH THE PRIVATE SECTOR. THE TOWN WILL WORK TO STRENGTHEN !TAIL'S ECONOMY WHILE MAINTAINING ENVIRONMENTAL AND DESIGN EXCELLENCE. Obiectives 13 Increase the number of live beds in the Vail Village and Lionshead by x percent 13 Work with the private sector to improve the quality of the existing bed base. 13 Work to create retail diversity in Vail Village and Lionshead Work with the private sector to improve customer focus and service. 13 Encourage and fund special events and create festive retail opportunities. Actively market the summer/shoulder seasons Six Month Actions 13 Maintain environment, both natural and infrastructure Discuss weekly Council "lunch" location under OTHER at 9/12/00-work session Create schedule and publish location Combine w/walkabout Obtain Disney standards Turn It Up - incorporate stewardship theme 13 Reinstitute "Adopt-a-Path/Street" 13 Discuss budget to make it happen and allocate dollars Fourteen Month Actions South Side of VTRC Add $15,000 to current supplemental appropriation to draft engineering study (second reading 9/19/00) This feasibility study will take approximately 2 months Council to determine prioritized uses and mix Draft RFP w/Council approval Consolidate Information Booths Bob to contact Morter/Aker Architects for site assessment Review alternative sites Undertake/complete political groundwork Special Events 13 Educate Council (prior to January 2001) from a first-time promoter's perspective Solicit input from local event organizers: - WTCB - WF - Commission on Special Events - Destination Services - Etc. 13 Appoint Council member to "shadow" Sybill at Commission on Special Events meetings Fare/Building/and "Other" Codes Set work session to discuss what Council CAN and CANNOT legislate, to include: Review and inform council on Building and Fire Codes ( "black and white" vs. interpretation) Set work session prior to 12/19/00 Parking Pay-in-Lieu Discussion scheduled 9/26/00 COMMUNITY COLLABORATION CRITICAL STRATEGY EXERCISE COUNCILL. LEADERSHIP TO IMPROVE COMMUNITY DIALOGUE AND FOSTER A MORE COLLABORATIVE COMMUNITY. Obiectives Seek partnership opportunities where possible Foster a collaborative community decision making process that allows for the implementation of Council decisions. 13 Improve community dialogue and participation in community affairs. 13 Build trust and credibility through open, honest and fair decision-making practices. Identify needs, values and concerns of the community audience segments.. Articulate key community goals and issues. Create, through a strategic communications program, an environment of informed community consent on major public decisions. 0 Six Month Actions 13 Post Vision/Mission banners in Council Chambers by Tuesday, 9/12/00 13 Define/clarify legal and political leverage wNRI 11 Notify VRI immediately of Council's intent Begin report out to community at "Peer Resort" meeting, 8:00 A.M., Friday, 9/8/00 13 Reinvent Community Task Force as a tool 13 Set Council/VRI retreat Define desired outcomes by creating a vivid visual description for 2005, 2010, 2015, 2020 Fourteen Month Actions None Coilaboration (September 21, 2000) TRANSPORTATOON CRITICAL STRATEGY PROVIDE FOR THE SAFE AND EFFICIENT MOVEMENT OF PEOPLE AND GOODS WITHIN THE TOWN. THE TOWN IS COMMITTED TO A MULTI MODAL TRANSPORTATION SYSTEM WITHIN THE TOWN OF !JAIL. Obiectives Improve the efficiency of the TOV transit system Work with the regional transportation system to improve the effectiveness and efficiency of the regional transportation system 13 Optimize the delivery and distribution of goods in the Village and Lionshead Minimize the conflicts between vehicles, pedestrian and bicyclists Provide for the safe movement of bicyclists and pedestrians within the TOV Identify new technology for the TOV in town shuttle that will improve travel time and reduce operating cost 13 Support the development of mass transit from DIA to Eagle Airport 13 Identify objectives and strategies for parking and transit policies Six Month Actions In-town Transportation Kevin to transportation conference September 24-28, 2000 13 Greg Hall to report out by 11115/00 re: alternatives Presentations by vendors between 11/15/00 and end of January 2001 Prepare 5 year capital budget Explore possible "sugar daddies" in re: to demo-type project Transportation (09/21/00) Town Council Community Development Project Update Last Updated on September 19th, 2000 Action Critical Status Next Council Point of Contact Council Date Action Parking Pay in 6 month In April of 2000, staff STember Brent Wilson Lieu brought forward new 26t . parking regulations and proposed changes to parking pay in lieu. Council wanted to first consider their strategic goals before considering a modification to pay-in-lieu. This has been completed. Community 6 &14 Currently refining the Progress Russ Forrest Facilities - month learning center concept update on Hub Site along with the other Se~tember recreational uses 26t Donovan Park 6 & 14 Design Team is working Se~tember George Ruther month on an amendment to the 261 Donovan Park Master Consensus on Plan. Staff reworking uses. construction schedule to October 3rd meet Council goal plan Amendment Lionshead 14 month In July, council agreed Will provide Russ Forrest public with the staff Council with financing recommendation that a an update and vote on TIF in 2000 was recommended not necessary and may be next steps by premature. the end of Staff would like to propose October a number of steps to re- inform the public of the public improvements identified in the Lionshead Master Plan and the options for financing those improvements Ruins 14 month An appraisal has just been September Nina Timm goal completed. 26- Tom Moorhead Russ Forrest Buy - Down 14 month Staff will begin looking for Within 14 Nina Timm Buy 2 (3 Bed goal 3 bedroom plus opportun- months and as room) for ties immediately. It is also soon as staff families staff's understanding that finds the first Council would like to hold affordable 3 these two units for rental. bedroom opportunity Berry Creek 14 month Agreement completed with September 19, Nina Timm goal Auerbach and the County. 2000 Tom Moorhead Sketch plan on the overall Russ Forrest Berry Creek 51n/Miller Ranch site has been submitted by Braun Associates. TOV staff working on draft IGA for Council consideration. Braun Associates will be providing Council with an update on the site plan Employee 14 Month A letter has been mailed to Will set date Nina Timm Generation goal the County requesting a after meeting with the County November 7tn Commissioners to discuss employee generation after the election. The County has not responded to this request. Staff preparing memo for Council that will be reviewed prior to November V on a recommended approach for employee qeneration Timber Ridge 6 month The Town Attorney has November Allison Ochs & Nina requested that Community 16th Timm Development move (Tom Moorhead forward with the creation leading negotiations of a housing zone district with John Marks) for the Timber Ridge site. Village 14 month A proposal for $15,000 End of Nina Timm Parking goal has been received to do a November Structure structural analysis of the feasibility of removing the berm from the southwest side of the structure. The engineering consultant has been given authorization to move forward with this study Review 14 month In December 2000 staff December Gary Goodell Uniform will review the UBC and 2000 Mike McGee Building Code UFC highlighting areas and Fire Code were staff makes interpretations and what opportunities exist for appeal Actions not specifically identified by Council as a priority Acquisition of Property is owned by a Mr, September Russ Forrest 1552 Helb. He purchased the 19,2000 Matterhorn property for $485,000. Circle Staff is ordering an (Property appraisal from Shields adjacent to appraisal. Middle Bench) Adoption of A request for proposal has November - Allison Ochs Two been sent to surveyors. Action to be Lionshead completed by View December 1, Corridors 2000 Sign Code Not a Staff would like to propose November/De George Ruther listed changes to the sign code cember priority: to the Town Council Mentione d in discussio n with staff Water Quality Completed Stormwater November Standards and Erosion Control 2000 Patrick Hamel Standards. Incorporated Allison Ochs into Development standards Pine Beetle USFS will provide an September Patrick Hamel update on the Pine Beetle. 26h Staff have also had several discussions with VA regarding this issue. Policy Review As per direction from the Se~tember Russ Forrest & on duplex lots Town Attorney, the policy 19` George Ruther and the need discussion of this issue for both was scheduled after the owners Kay Ferry appeal signatures North Trail Construction is moving No updates Nina Timm Town Homes ahead of schedule and planned completion is expected in unless May, 2001. The lottery will requested be conducted in early fall. F:\cdev\COUNCI L\Projectupdate.doc a• MEMORANDUM TO: Planning and Environmental Commission FROM: Department of Community Development DATE: September 25, 2000 SUBJECT: A request for a rezoning (from Outdoor Recreation to General Use), a minor subdivision and a conditional use permit, to allow for the construction of a seasonal ice hockey rink at the Vail Golf Course, located at 1778 Vail Valley Drive / Lot 3, Sunburst Filing 3. Applicant: Vail Junior Hockey Association, Vail Recreation District, Town of Vail Planner: Brent Wilson 1. DESCRIPTION OF THE REQUEST This request involves the placement of a recreational ice hockey facility at the Vail Golf Course adjacent to the existing clubhouse. The structure would be located where the existing seasonal ice rink is situated, but the proposed new facility would be entirely enclosed. The subject property is currently zoned "Outdoor Recreation" (OR). The intent of the OR zone district is to "preserve undeveloped or open space lands from intensive development while permitting outdoor recreational activities that provide opportunities for active and passive recreation areas, facilities and uses." The OR designation encourages recreational uses that do not include enclosed buildings or structures. Therefore, a rezoning to "General Use" is necessary to accommodate an enclosed ice facility. The structure is proposed to be 120' x 225' in size and it would be located on the north side of the clubhouse. Associated mechanical equipment will be enclosed within a 25' long, 8' wide and 8' tall enclosure located to the northeast of the clubhouse. This enclosure will be removed once it is no longer required for the facility operation. A Zamboni will be housed within the golf cart storage facility inside the clubhouse. Daily hours of operation, according to the Vail Recreation District, will be from approximately 8:00 a.m. to 11:00 p.m. from mid- November to mid-March. Therefore, the Town of Vail is requesting a rezoning of a portion of the Vail Golf Course from Outdoor Recreation to General Use and a conditional use permit to allow for the construction of the "bubble" and appurtenant equipment. A minor subdivision application request will also need to be reviewed to legally describe the portion of the Vail Gold Course property to be rezoned. 18. BACKGROUND In pursuing the council's desire to provide an additional enclosed sheet of ice this winter, staff examined two options: 1) expanding the existing "General Use" parcel at the golf course clubhouse to include the proposed site, and; 2) writing a text amendment to the 1 "Outdoor Recreation" zone district to allow buildings or structures (seasonal or permanent). The following is a synopsis of the issues involved with each option. Expanding the existing "General Use" parcel at the clubhouse ¦ This process is consistent with the way the Town has previously addressed the need for public buildings that are associated with recreational uses at the golf course. ¦ All uses in the GU district (other than pedestrian paths and open space) are conditional uses. This means any proposals for new development require PEC review and approval at a public hearing. Adjacent property owners would be notified of hearings. The PEC has the ability to impose time restrictions or "sunset" provisions on conditional uses. • Future Land Use Designation is "Park" (Vail Land Use Plan) -This means any future development proposals must be related to recreational uses. The PEC and staff must ensure this during the conditional use permit review process. Amending the Outdoor Recreation Zone District to include "buildings" ¦ This would impact a large number of properties throughout the town (please refer to the attached map) beyond the scope of this specific proposal. ¦ Many of the areas zoned "Outdoor Recreation" are intended to provide passive or active recreation opportunities on lands that may not be suitable for development. The Town's stream tract (between the International Bridge and the Covered Bridge) is one example. • Master plan provisions (Vail Land Use Plan, Vail Village Master Plan, Comprehensive Open Lands Plan) may prohibit development on certain lots that are zoned Outdoor Recreation. Amending the zone district text would create inconsistencies between the zoning regulations and applicable master plan documents. III. REVIEWING BOARD ROLES The PEC is responsible for evaluating a proposal for: - Conformance with development standards of zone district - Lot area - Setbacks - Building Height - Density - GRFA - Site coverage 2 1 Q - Landscape area Parking and loading Mitigation of development impacts Compliance with the goals and requirements applicable Master Plans The DRB is responsible for evaluating the DRB proposal for: - Architectural compatibility with other structures, the land and surroundings - Fitting buildings into landscape - Configuration of building and grading of a site, which respects the topography - Removal/Preservation of trees and native vegetation - Adequate provision for snow storage on-site - Acceptability of building materials and colors - Acceptability of roof elements, eaves, overhangs; and other building forms - Provision of landscape and drainage Provision of fencing, walls, and accessory structures Circulation and access to a site, including parking, and site distances Location and design of satellite dishes Provision of outdoor lighting IV. STAFF RECOMMENDATIONS Rezoning Staff recommends that the PEC forward a recommendation of approval of the applicant's request for a rezoning from "Outdoor Recreation" to "General Use" to the Vail Town Council, subject to the following finding: 1. That the proposed zone district is compatible with and suitable to adjacent uses, consistent with the Town's Land Use Plan and Zoning Regulations, and appropriate for the area. If the PEC chooses to recommend approval of this request, the Department of Community Development requests the following condition be placed on the approval: 1. The applicant must process (PEC) and record (Eagle County) an approved final plat to reflect the amended zoning district locations prior to construction of the facility. 3 Conditional Use Permit Staff recommends that the PEC table (to October 9th) the applicant's request for a conditional use permit to allow for the operation of a "seasonal structure to accommodate recreational activities" and the maintenance of an existing outdoor recreation area, to allow staff additional time for review of outstanding relevant issues. If the PEC chooses to approve the request at this time, staff recommends the approval be subject to the following findings and conditions: Findinas: 1. That the proposed location of the use is in accordance with the purposes of Chapter 12-16, Town of Vail Code and the purposes of the General Use district. 2. That the proposed location of the use and the conditions under which it would be operated or maintained will not be detrimental to the public health, safety, or welfare, or materially injurious to properties or improvements in the vicinity. 3. That the proposed use will comply with each of the applicable provisions of Chapter 12- 16, Town of Vail Code (Conditional Use Permits). Conditions: 1. Town staff will closely monitor and measure the sound output of the rink during peak usage to ensure conformity with the noise ordinance. In accordance with hourly restrictions described in the town's noise ordinance, the facility will not be open for use between the hours of 11:00 p.m. and 7:00 a.m. 2. The approval of this conditional use permit will become void two years from today's date (September 25th, 2002). The Planning and Environmental Commission reserves the right to revoke this approval at any time during this period if conformance with the criteria for review and conditions of approval is not demonstrated. This includes provisions for snow clearance and/or removal. Minor Subdivision Staff recommends that the Planning and Environmental Commission table (to October 9th) the request for a minor subdivision until additional information is received. V. REZONING REQUEST -CRITERIA FOR EVALUATION 1) Is the existing zoning suitable with the existing land use on the site and adjacent land uses? Staff believes the both the existing and proposed zoning designations are suitable with the 4 f existing and adjacent land uses. The town's intent has been to provide opportunities for public recreation at this location. Through the conditional use permit process, staff and the PEC can ensure that all future use of the site will be compatible with master plan goals and development objectives. General Use Puroose Statement The General Use District is intended to provide sites for public and quasi-public uses which, because of their special characteristics, cannot be appropriately regulated by the development standards prescribed for other zoning districts, and for which development standards especially prescribed for each particular development proposal or project are necessary to achieve the purposes prescribed in Section 12-1-2 of this Title and to provide for the public welfare. The General Use District is intended to ensure that public buildings and grounds and certain types of quasi-public uses permitted in the District are appropriately located and designed to meet the needs of residents and visitors to Vail, to harmonize with surrounding uses, and, in the case of buildings and other structures; to ensure adequate light, air, open spaces, and other amenities appropriate to the permitted types of uses. 2) Is the amendment presenting a convenient workable relationship with !and uses consistent with municipal objectives? Through the conditional use permit review process, the PEC can ensure that any future proposals are consistent with municipal objectives. This review process is intended-to address development impacts such as traffic, parking, noise, hours of operation, etc Please refer to Section IV of this memorandum for complete details. 3) Does the rezoning provide for the growth of an orderly viable community? In accordance with the provisions of the Town of Vail Zoning and Subdivision Regulations and Vail's Master Plan Elements, staff believes this rezoning provides for the growth of an orderly viable community. 4) Is the change consistent with the Land Use Plan? The Vail Land Use Plan places a future land use designation of "Park" on the subject property. These types of parcels are intended "for both active recreation activities such as athletic fields, golf courses and playgrounds, as well as areas for various passive recreation activities." Staff believes a zoning designation of "General Use" (a district intended for public facilities) is consistent with the goals and objectives outlined for the "Park" land use category. The following goals from the Plan are specifically impacted by this proposal: 1.1 Vail should continue to grow in a controlled environment, maintaining a balance between residential, commercial and recreational uses to serve both the visitor and the permanent resident. Staff Response - Given the demand demonstrated for public ice at the Dobson Ice Arena, staff believes the provision of an additional (temporary) ice facility is consistent with this goal. 5 1.10 Development of Town owned lands by the Town of Vail (other than parks and open space) may be permitted where no high hazards exist, if such development is for public use. Staff Response -This project involves the placement of a public recreational structure on Town lands. This portion of the golf course property is not located within any identified geologic hazard areas. 1.12 Vail should accommodate most of the additional growth in existing developed areas (infill areas). Staff Response - The subject property is an infill lot. 2.5 The community should improve non-skier recreational options to improve year-round tourism. Staff Response -This is a non-skier related winter recreational facility. When coupled with the existing golf course driving range, the property will provide year- round tourism amenities. 2.6 An additional golf course is needed. The Town, should work with the down valley communities to develop a public golf course as well as other sports facilities to serve the regional demand for recreational facilities. Staff Response - the Town has discussed the issue of down-valley ice facilities with other jurisdictions. Currently, Eagle County and the Town of Eagle have plans for the construction of additional public ice sheets down-valley. Additionally, the Town of Vail has plans to construct additional public ice as part of the "Hub Site" Community Facilities Plan. However, these are not anticipated to be available for public use within the next 2-year time frame. Therefore, the Town Council has agreed to appropriate funding for an additional temporary ice sheet in an effort to support local and regional demand for public ice for the short term. 2.7 The Town of Vail should improve the existing park and open space lands while continuing to purchase open space. Staff Response - The intent behind the enclosure of the existing rink is to provide an extended period of use (regardless of weather conditions) and a higher quality ice surface. Staff believes this effort is consistent with the stated goal of improvement of existing park lands and facilities. VI. CONDITIONAL USE PERMIT AND DEVELOPMENT PLAN REVIEW The conditional use permit is necessary for both the "seasonal structure to accommodate recreational activities" (hockey rink) and the.maintenance of the existing use of the golf course driving range in the summer and fall months. In accordance with Chapter 12-16 of the Town of Vail Code, an application for a conditional use permit within the General Use District shall be subject to the following development factors and criteria: 6 1. Relationship and impact of the use on development objectives of the Town. Applicable goals from the Vail Land Use Plan are outlined in Section III of this memorandum. Development standards for the General Use zone district are prescribed by the Planning and Environmental Commission in the form of an approved development plan for the project. Staff believes this proposal is consistent with the intended recreational uses identified for this site. Compatibility with adjacent residential uses is addressed under item #3 of this section. 2. Effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities and public facilities needs. Transportation facility impacts are addressed below. Staff believes the improved ice surface will provide a positive impact upon demonstrated parks and recreation facility needs. Staff does not believe this proposal will impact the other above-listed facilities. 3. Effect upon traffic, with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from dhe streets and parking areas. Summer Traffic - Staff believes there are existing summer golf course traffic demands placed on Vail Valley Drive and Sunburst Drive that exceed an acceptable level of service. Clearly, these demands are due to summer golf course usage and they result in traffic congestion and occasional safety issues. However, staff believes the driving,range is an accessory to the primary golf course usage and that the range is not a primary generator of "stand alone" trips. According to the Institute of Transportation Engineers, we should expect a golf course of this size to generate approximately 731-754 average daily trips. Assuming each driving range tee is used 8 times a day, we would anticipate approximately 400 trips (or 20% of the total estimated Vail Valley Drive traffic) being generated by the driving range. However, many of these trips are already attributable to the golf course itself and are considered "internal." Therefore, staff believes the driving range is a "stand alone" generator of approximately 15% (or fewer) of the trips along Vail Valley Drive. Any trips east of the golf course along Sunburst Drive are generated by residential uses. Town staff is in the process of conducting traffic counts along Vail Valley Drive to determine peak hour activity and average daily traffic. Winter Traffic - Staff believes the enclosed facility will generate a nearly identical amount of traffic as the existing exposed ice rink. Winter traffic demand on Vail Valley Drive and Sunburst should fluctuate throughout the day. As opposed to the peak "shotgun" tee time intervals during summer use, staff anticipates a more evenly spread volume of traffic throughout the day with the varied mix of users of the golf course property during the winter months. According to the Institute of Transportation Engineers, we should anticipate approximately 268 average daily trips for a recreation facility of this size. Given the mix of uses at this facility and the level of interest shown by Vail citizens for winter sports, staff would anticipate at 7 least a 15% increase over this estimate, bringing the total average daily trip estimate to approximately 308 average daily trips. Staff believes this is an acceptable volume (approximately 15.4% of total trips) for a residential collector road such as Vail Valley Drive / Sunburst Drive. Summer Parkina - There is an existing shortfall of summer parking at the subject property due to the demand generated by golf course usage. According to the Vail Recreation District, 240 (or more) cars may be parked at any given time in the parking lot and along Vail Valley/Sunburst Drive during peak user periods: These trips are directly attributable to golf course usage and staff believes the driving range functions as an accessory to the golf course and is not a primary traffic generator. If the driving range were to be treated as a primary use (and principal traffic generator) peak user demand would impose a need for approximately 28 spaces (or 11.6% of peak parking demand). According to survey data produced by the American Planning ,Association, the number of parking spaces required for the golf course itself should be more than doubled. However, this need is not attributable to the driving range alone and is not relevant to this specific proposal. Winter Parkinq - The Vail Junior Hockey Association states that peak parking demand for the rink (assuming two teams arriving and t,,o teams leaving simultaneously and one car per player) is 56 spaces. According to survey data provided by the American Planning Association; vve should anticipate a peak parking demand of 53 spaces for an enclosed (team sports) recreation facility of this size. Staff believes an estimate of 58 spaces (during peak ;--cricds Icetween practice sessions) is conservative and realistic. Since the rink is intended for use as a practice facility (games and events.will be held at the Dobson Ice Arena), no additional parking generation is expected from outside spectator demand; although limited bleacher seating will be available to accommodate parents, coaches and guests. According to the Vail Recreation District, the Nordic Center serves anywhere from 20-45 daily users during peak periods. If is anticipated that peak hours of usage at the nordic center will occur earlier in the day (during the week) than the activity at the hockey rink. However, certain events (the "5 at 5" for example) will create a demand for nordic center parking during evening hours. Thus, the conservative estimate of 36 spaces is used for calculating peak parking demand (assuming carpooling and use of the adjacent bus stop - Qa 1.2 persons/vehicle), although the primary use of the nordic areas is anticipated during the earlier daylight hours. The restaurant space at the golf course clubhouse is considered an accessory use to the golf course and it experiences a decrease in users when the golf course is closed. It is anticipated that the restaurant will serve many parents of hockey players while children practice. Therefore, many of the trips associated with the restaurant should be considered internal to the hockey rink or nordic center use. The golf course site also serves as a site for winter sleigh rides. On its busiest day, the VRD expects a total of 20 daily sleigh ride customers (or an assumed peak 8 parking demand of 5 spaces attributable to the sleigh operation throughout the day). Summary of Estimated Daily Winter Parking Demand* Land Use/Activity Anticipated Max. Parkina Needs Hockey Rink 58 spaces Nordic Center 36 spaces Restaurant 9 spaces Sleigh Rides 5 spaces Total Gross Dailv Parking Needs = 108 spaces (gross daily) (Turnover Factor*" @ 10%) Estimated Peak Parking Needs = 97.2 spaces Available Parking on Site = 110 spaces * These figures include anticipated employee parking. **This factor assumes a length of stay of 6 hours or less (including payer :Jrop-off and pick up) and a fluctuation in hours of peak usage for all uses on site. This factor also assumes some of the trips to the restaurant will be associated with nordic center or hockey rink usage. Therefore, there should be a limited shared parking space occurrence on site. Staff believes the above-listed parking estimates are very conservative and reflect a +Aio"st-case scc"?ari,c peal: par!,-,inn demand. However, staff believes it is imperative hat snowplowing e lot) ~ and parking the entire lot maintenance Lljeoo,m e u key at the site. Snow storage _si-ioulud not be accC•.-nmGaicC. lot. 4. Effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. Bulk and Mass - Pursuant to the Vail Town Code (Section 12-2-2), a seasonal use or structure shall not constitute site coverage and shall not be subject to building bulk control standards. For a point of reference, however, the following information is provided: Allowed/Reauired Proposed Building Height per PEC approval approx. 35 feet Floor Area per PEC approval 28,125 square feet Site Coverage per PEC approval 0 square feet Setbacks per PEC approval min. 200' from private properties Parking Spaces per PEC approval 110 spaces Adjacent properties include duplexes (limited to a maximum of 33' of building height), and townhouses (limited to a maximum of 38' of building height). The proposed height of the temporary structure is approximately 35 feet at its highest center portions. Given the setback from the road and adjacent properties and the 9 location of the proposed structure with regard to the existing clubhouse, staff believes the bulk and mass are compatible with the established bulk and mass of adjacent properties. Noise - The Town's noise ordinance permits a noise level not to exceed 50 dB (nights) and 55 dB (days) in most residential areas (measured 10' from the noise source on public property). It is anticipated that the maximum noise output of the rink's associated blower/refrigeration units is 80 dB. Therefore, the applicant is proposing to enclose the equipment in an effort to mitigate the aesthetic and noise impacts. However, documentation of the extent of noise mitigation is not available at this time. Given the ambiguities in determining the potential noise impacts, however, staff is recommending a condition of approval that the Town will measure the sound output of the rink (and its associated mechanical equipment) during peak usage to ensure conformity with the noise ordinance. Additionally, it is recommended that the hours of operation be limited to 7:00 a.m. - 11:00 p.m. Adjacent neighbors have expressed concerns about the noise generated by the existing outdoor hockey rink (pucks bumping against dasher boards, shouting). Staff believes the enclosure of the facility will help to alleviate some of those noise concerns. VII. SUMMARY OF OUTSTANDING ISSUES Staff believes additional time is necessary for adequate review of the following outstanding issues- Potential floodplain impacts (if applicable). Peak hour traffic counts and average daily traffic for Vail Valley Drive. Compliance with exiting requirements in accordance with building/fire codes. Additional information regarding methods of noise impact mitigation. The Plannina and Environmental Commission shall make the followina findings before arantinq a conditional use Dermit: 1. That the proposed location of the use is in accordance with the purposes of the Zoning Regulations and the purposes of the district in which the site is located. 2. That the proposed location of the use and the conditions under which it would be operated or maintained would not be detrimental to the public health, safety, or welfare or materially injurious to properties or improvements in the vicinity. 3. That the proposed use will comply with each of the applicable provisions of the Zoning Regulations. 10 vm'stfinq Adj'acent Land Use INTERSTATE 7 ~ =~y (NOT IN T.O.V.) - Proposed Rezoning Location N URST DR -77 5. a^ SPRING HILL LN -'.':Yh iJA w;' 7 { \SDD #8 SDD #24 Lend Use love density residential medium density residential open space I:: park 09-20-2000 12:49PM FROM DR. JONES TO 19704792452 P.02 Mr. Brent Wilson, Being a part time Vail Resident and formerly a business owner, I feel compelled to write this letter in regards to the proposed ice rink bubble to be erected on the Vail Golf Course. Our immediate thought is of the beauty and natural settings that you have worked so hard to protect - why would you even think that a bubble in the midge of a golf course would be anything but distracting; certainly not fitting with the beautiful surroundings. We certainly are concerned that you would consider changing the zoning in this residential area without a lengthy hearing on both sides of the issue. The cost sounds astounding for a temporary cover plut the cost of removing it in the spring and then reinstalling.jt in the fall. This will most likely be an issue someday which may cause` there to be a permanent structure in place - hence no driving range for the golf course. There are far more people using the golf driving range than use the ice rink. You are asking the Vail taxpayers for a large amount of money that will be used primarily by people that don't live in Vail. Why not build this structure near the people using it - such as Eagle Vail or Avon? 1~6- My wife and I are very concerned about this issue and are in hopes you will vote no to the rezoning and approval of this unsightly structure. With best regards, f~`aQ t.l Bradley H. Jones, D.D.S., M.S. CC; Planning & Environmental Commission Chairman - Mr. Russel Forrest Chairman of the Design Review Board Vail Daily TOTAL P.02 09/15/2000 09:49 8164217273 WALKER'S FOOD PROD.C PAGE 02 SEe d n .R 14, 20 0 MAYOR LUDWIG KURTZ TOWN OF VAIL MMCEIPAL BUILDING !L, 71 FRONTAGE ROAD VAR, CO 82657 DEAR RAYOR: AS A PRvmbtTY OWNER I EXPRESSED MY virruSITIORI IN FAl14ITING AUGUST 25th TO THE PROPOSED BUBBLE TO HOUSE A NEW ICE RINK ADJACENT TO THE VAIL GOLF COURSE CLUBHOUSE. MY MAIN OBJECTION WAS, AND CONTINUES TO BE THAT A" BUBBLE " WOULD BE UNSIQIIT'I'LY AND HAVE A NEGATIVE IMPACT ON THE PRAEDIATE GOLF COURSE AREA RESIDENTS AS WELL AS CREATE A VERY PROMINENT EYESORE VISIBLE TO BOTH VISITORS ARID OTHER RESIDENTS OF VAIL. HOWEVER, ON A TRIP TO VAIL SEPTEMBER 12th TO FIRSTHAND BECOME MORE FAMILIAR WITH THE PROPOSAL MY CONCERNS WERE HEIGHTENED ARID BECAME BROADER_ I WANT TO SNARE THESE ADDITIONAL CONCERNS WITH YOU AND THE TOWN COUNCIL BUT FIRST, AS A FOUR HOCKEY PLAYER AND WHOSE SON PARTICIPATED IN SEVERAL MARK JOHNSON'S HOCKEY CLINICS AT DOBSON ARENA I AIM NOT ANTI HOCKEY NOR ARE ANY OF MY FRIENDS AND NEIGHBORS WHO HAVE HAAMONIOUSLY LIVED WITH THE EXISTING UNCOVERED PUNK FOR SEVERAL YEARS. HOWEVER, FAZE UNANIMOUSLY OBJECT TO TIME CONSTRUCTION OF AN UNSIGHTLY AND EXPENSIVE BUBBLE THAT WILL SOON BECOME AN UGLY $770,000 WHITE ELEPHANT. I OBJECT TO THE TOWN COUNCIL'S " INFORMAL" APPA, ATION AND SPENDING OF $770, 0 OF VAIL TAXPAYERS MONEY FOR A -FAST TRATIPROPOSAL THAT: BREACHES EXISTING ZONING REGULATIONS ARID THEREFORE REQUIRES AN UNDESIRABLE ZONING CHANGE THAT ALMOST CERTAINLY WILL FORCE THE ADJACENT RESWENTIAL PROPERTY OWNERS TO LEGALLY CONTEST. CLEARLY AND OUTRAGEOUSLY VIOLATES TM DESIGN GUMLIAIES ESTABLISHED BY TFE DESIGN REVIEW BOAM AS IT PROPOSES A STRUCTURE NOT IN HARMONY WITH ITS NATURAL SURROUNDINGS AND WOULD BE SUBSTANDARD TO VA1L'S ESTABLISHED RIGOROUS BUILDING REQUTREMKNT& I 1 HAS NOT BEEN SUBJECTED TO A PLANNING AND ENVIIRONMEWTAL CONAUSSION REVIEW WHERE IT MOST LIKELY WILL VIOLA'T'E PERMISSIBLE NOISE LEVELS BECAUSE OF THE BLOWER REQUIRED TO Sbe-e+. kT THE BUBBLE SPENDS $770,OO DF VA L TAXPAYERS MONEY ON A SECOND (TERVORARY PRACTICE) VAIL HOCKEY RINK FOR THE 13ENEFIT OF ONLY A FEW VAIL RESuotrTTS WMLE THE MAIN BENEFICIARIES OF THE RINK LIVE AND PAY TAXES DOWN VALLEY FAILS TO REQUEST THE DOWN VALLEY NOW VAIL PROPONENTS AND USERS OF THE PROPOSED RINK TO SHARE IN THE CONSTRUCTION EXPENSE OF A SECOND ICE FACILITY IN VAII., 0y/'15%20db 09:49 8164217273 WALKER'S FOOD PROD.C PAGE 03 DOESN'T SATISFACTORILY EXPLAIN WHY THE PROPOSED `°TEku ~jnARY" PRACTICE RINK IS NOT BEING LOCATED AT EDWARDS, EAGLE OR AVON WHERE " IT WOULD BE MORE CONVENIENT TO MOST OF THE PLAYERS AND THEIR FAMILIES? OVERLOOKS A VERY INEXPENSIVE ALTERNATP4LTO THE $ 770.000 BUBBLE BY SIMPLY COVERING THE ICE WITH A TARP WHEN NOT IN USE AS THEY DO AT THE BEAVER CREEK RINK AND MOST OTHER RINKS CONSTRUCTED FOR PRACTICE THAT DO NOT REQUIRE SPECTATOR AMENi i mS i IONOREI5 THE PROPER SEQUENCING PROCESS THAT THE CITY HAS LEGAL AND FIDUCIARY OBLIGATIONS TO ENFORCE TO PROTECT INTERESTED AND AFFECTED PARTIES WHEN A PROJECT IS PRESENTED TO THE TOWN COUNCIL. I FINALLY, I AND SEVERAL OTHER VAIL PROPERTIES AND BUSINESS OWNERS I SPOKE WITH VIEW THIS "BUBBLE" ISSUE AS ANOTHER, BREACH OF OUR TRUST BY THE TOWN. IT IS FURTHER EVIDENCE OF THE APPARENT DISTAIN THE COUNCIL ANT) SOME OTHER VAIL DEPARTMENTS HAVE FOR THE VAIL TAX PAYERS AND BUSINESS LEADERS WHO HAVE BEEN INSTRUMENTAL IN MAKING VAIL A SUCCESS.. THE EROSION OF CONFIDENCE INCREASES IN EVERY INSTANCE WHERE TIDE TOWN COUNCIL AND THE TOWN DEPARTMENTS CHANOE OR CIRCUMVENT THE RULES THEY ESTABLISHED AND FAIL AS A RELIABLE AND TRUSTWORTHY CARETAKER OF LOCAL TAXPAYERS INTERESTS IF THIS BELLIGERENT BEHAVIOR CONTINUES THE TOWN OF VAIL WILL FIND IT DIFFICULT TO ATTRACT OR RETAIN INDIVIDUALS AND BUSINESSES WILLING TO INVEST AND SUPPORT THE TOWN AND THE EXODUS DOWN EY WILL INTENSIFY. s Y. ROBERT BOYCE CC. TOWN COUNCIL VAIL DAILY VAIL TRAQ. LEONARD W. BUSSE 1720 SUNBURST DRIVE #4 VAIL, COLORADO 81657 TEL: (970) 476-0379 FAX: (970) 476- 6986 E-MAIL: busse@colorado.net August 24, 2000 Mayor Ludwig Kurtz Town of Vail Municipal Building 75 Frontage Road Vail, CO 81657 Dear Mayor: I am the President of Vail Golfcourse Townhomes, Phase I, which consist of 15 town homes on Sunburst Drive adjacent to the golf course. After reading the article "Vail Town Council approves $770,000 for indoor ice facility", I have been- instructed by our Board to raise a strong objection to this bubble being installed at the Vail Golf Course driving range. This unsightly large bubble would directly impact our 15 town homes that are valued at close to $1 million each. This bubble would (1) reduce the value of our neighborhood real estate, (2) create a parking hazard for emergency vehicles if cars park on the street already narrowed by piled snow since the golf course parking lot has limited parking in the winter due to Steve Jones sleigh rides, parking for the Nordic Center, day skiers and piled snow, (3) create a negative environmental impact in our neighborhood because of the size of the bubble, the light at night, the noise of equipment, and the traffic. Our neighborhood does not need a zone change from "outdoor recreation" to "general use". If there must be a $770,000 bubble, which I doubt as a taxpayer to begin with, place it out on the ball fields. Our neighborhood has an appropriate size outdoor skating rink next to the Golf Club, which already suits our recreational purposes. Vail Golfcourse Townhomes Association request the Town Council reject the bubble at the Vail Golf Course driving range. Sincerely Leonard W. Busse President, Golfcourse Townhomes Association Copies: Sybill Navas Chuck Ogilby Greg Hall Vail Daily Kevin Foley Greg Moffet Piet Pieters Daily Trail Rod Slifer Russell Forrest Brent Wilson Diana Donovan Bob McLaurin Vail Management Company James E. & Mary A. Buncher 1730 Golf Lane, #76 Vail, CO 81657 August 24, 2000 To the Vail Town Council Re: Bubble Covering of Ice Rink at the Vail Golf Course As a twelve year property owner and taxpayer in Vail, and as President of the Vail Golf Course Townhomes Association, Phase IV, I am writing to express my strong opposition to the proposed indoor ice rink at the Vail Golf Course driving range. I am opposed to this for several reasons as outlined below: • The golf course area is already highly congested during the winter months. The golf course parking lot contains the base for sleigh rides for our visitors, which limits the space available. The golf course is used for cross-country skiing. Downhill skiers use the parking lot and take the free bus to the slopes providing some relief for the village parking problem. If the rink were heavily used at times, parking will be required on the street, a dangerous situation that would impede the access for emergency vehicles. In addition, street parking will inhibit proper snow removal and further compound the problems. It is known that this is already a congested area, that.is why there is a 15 MPH speed limit on Sunburst. Don't add to this congestion when there are better alternatives available. • Such temporary structures are unsightly and not in keeping with the neighborhood. It will adversely impact real estate values in this area. Think about how much nicer it looks now that the one that was on the :North Frontage Road is gone.. The visual impact at night will be especially bad and makes Vail look cheap and uninviting. Do we want to look like Copper Mountain? These structures are just plain ugly. • Has an environmental impact study been done? Most communities worry about the environment. This type of structure and adding to the congestion in an already congested area cannot be good for the environment. • Is there really a demonstrated need? We have Dobson Arena, a second indoor rink is included in the proposed Lionshead plan. Has a Needs Analysis been done to determine if a third indoor rink is really needed before we spend 11% of the budget to satisfy a small special interest group's request. Junior Hockey is certainly a fine program, but do we need to spend $770,000 in support of such a limited group with a second indoor facility already planned for Lionshead? Visitors to our community, our economic life-blood, come in the winter for outdoor activities. Where will they have outdoor ice skating? They can skate indoors at shopping malls in the communities from which they come. We need to provide a natural outdoor rink as we have in the past. • Has there been a public hearing on the necessary zoning change? As a property owner and taxpayer in the area, I have not received any notice of a hearing for a change in zoning that will adversely impact all property values in the area. I think it inappropriate to make such a zoning change without an open scheduled public hearing, with adequate notice to all property owners who will be impacted. o Ford Park is a much more logical location if there is a demonstrated need for a third indoor facility. It doesn't have the congestion, it has more winter parking space available, it will have less environmental impact, it is more convenient to guests in village hotels and in the spring, it will not cause a delay in the opening of Vail's only golf driving range. There is more than one baseball field but only one golf practice range. There should be no action taken by the Vail Town Council at the September 5, 2000 meeting other than to send consideration of this expenditure back to the Planning Commission for proper study and consideration of alternatives. We haven't done our homework relative to the need, environmental impact, zoning change impact on the neighborhood, congestion to be created or a proper evaluation of the alternatives and the need to retain an outdoor natural facility for use by our visitors who support our economy. If we continue this type of thinking of ourselves first, and our visitors second, we will become a second rate destination for winter activities. Lastly, I note that the structure is to be erected and removed by the hockey association members. I assume the Council has considered the issue of liability when one of the association members is severely injured erecting or removing the structure. And I hope you have also considered the cost when there isn't enough interest or support from the hockey association to get the structure up or down in a timely manner. James E. Buncher ROCHELLE B. LAZARUS GEORGE M. LAZARUS, M.D. 1720 SUNBURST DRIVE #2 VAIL CO 81657 E-MAIL: GEORGEIJ ZARUS@AOL.COM September 1, 2000 Mayor Ludwig Kurtz Town of Vail Municipal Building 75 Frontage Road Vail CO 81657 Dear Mr. Mayor: As owners of one of the Golf Course Townhomes, we strongly object to the proposed zone change affecting our neighborhood, and also to the proposed indoor ice facility at the Vail Golf Course. The Vail Golf Course neighborhood is quiet, residential, and beautiful. The recreation path runs right through it, and we are properly zoned for "outdoor recreation." This designation protects the character of the neighborhood, and it is the peace and quiet of the Golf Course that attracted us as homebuyers in the first place. The proposed bubble structure will be an eyesore. It will cause traffic and parking congestion in an area that is already unable to handle the traffic and parking associated with the Nordic Center and the Clubhouse. Last winter there were numerous times when the Golf Course bus could not get.through on Sunburst Drive because of cars and piled snow. We already have an outdoor skating rink next to the Golf Club, and, of course, there is the Dobson Arena. We don't understand the need for this bubble, but if it is to be built, we agree with Leonard Busse's suggestion that it be placed at the ball fields. This location is much easier to access from larger roads than Sunburst Drive, and if the bubble were placed there it would not impact a quiet residential area. We urge you not to build this indoor ice facility at the Golf Course. Ver truly yours, Rochelle B. Lazar George M. Lazarus, M. D. CC: Sybill Navas Chuck Ogilby Greg Hall Kevin Foley Greg Moffet Piet Pieters Rod Slifer Russell Forrest Brent Wilson Diana Donovan Bob McLaurin Vail Management Company Vail Daily Daily Trail ROBERT A. BOYCE AUGUST 25, 2000 MAYOR LUDWIG KURTZ TOWN OF VAIL MUNICIPAL BUILDING 75 FRONTAGE ROAD VAIL, CO 81657 DEAR MAYOR KURTZ: I WISH TO EXPRESS MY OPPOSITION TO THE PROPOSED CONSTRUCTION OF A "BUBBLE" ON THE VAIL GOLF COURSE PARKING LOTTO HOUSE ANOTHER INDOOR ICE FACILITY. THE PROPOSED LOCATION WOULD CREATE A TRAFFIC PROBLEM FOR VAIL GOLF COURSE TOWN HOME PROPERTY OWNERS AND MORE IMPORTANTLY BE A VERY VISIBLE EYESORE THAT WOULD COMPROMISE THE ESTHETICS OF THE GOLF COURSE AND THE ADJACENT NEIGHBORHOOD. ONE ONLY NEEDS TO DRIVE PAST THE "BUBBLE" AT COPPER MOUNTAIN THAT IS THE BUTT OF MANY JOKES TO UNDERSTAND WHAT A SORRY MESSAGE THIS PROPOSED "BUBBLE" EYESORE WOULD SEND TO BOTH WINTER AND SUMMER TOURISTS. IF A BUBBLE MUST BE CONSTRUCTED IT WOULD SEEM PRUDENT TO LOCATE IT WHERE IT WOULD HAVE LITTLE OR NO NEGATIVE IMPACT ON THE IMMEDIATE AREA. CERTAINLY NOT LOCATE IT NEXT'TO EXPENSIVE PERSONAL RESIDENCES AND ADJACENT TO AN ATTRACTIVE GOLF COURSE WHERE IT WOULD BE VERY VISIBLE TO VISITORS AND EVEN PROSPECTIVE VISITORS FROM THE HIGHWAY. AS A PROPERTY OWNER IN VAIL FOR OVER THIRTY YEARS I HAD ALWAYS BEEN COMFORTABLE IN MAINTAINING A SUBSTANTIAL INVESTMENT IN THE AREA. I BELIEVED THAT THE TOWN COUNCILS WOULD CONTINUE TO MAKE FORESIGHTED DECISIONS TO PROTECT VAIL PROPERTY OWNERS INVESTMENTS WHILE EXERCISING INTELLIGENT ENVIRONMENTAL MANAGEMENT TO EVERYONE'S BENEFIT. CONTRARILY, THIS PROPOSED REZONING TO CONSTRUCT AN EYE SORE WOULD BENEFIT RELATIVELY FEW AT THE EXPENSE OF MANY PROPERTY OWNERS AND COMPROMISE THE ESTHETICS OF ONE OF VAIL'S MOST VISIBLE ASSETS, THE GOLF COURSE. PLEASE GIVE THIS PROPOSAL MORE THOUGHT! I . ROBERT AND A(N BOYC OWNERS, UNIT 43 VAIL GOLF COURSE HOMES COPIES: VAIL TOWN COUNCIL SD6 EAST 12TH AVENUE . NORTH KANSAS CITY, MISSDURI 64116 • (616) 472-0121 . FAX (816) 421-7273 - (800) 725-2372 EMAIL: SALADS2[AOL-COM SEP-05-00 TUE 05:46 PM MARKWEST HYDROCARBON INC FAX NO. 3032908769 P. 01 September 5, 2000 BY FACSIMILIE Vail Town Council Re: Construction of Seasonal Hockey Rink, Vail Golf Course Dear Vail Towntoutucil: We are owners of Mail Golf Course Town Home #9, which is located across the street from the Vail Golf Course Driving Range. We oppose the construction of a covered sheet of ice at the Golf Course Driving Runge for two principal reasons. However, let us hasten to a4that we would not oppose the construction of a covered ice rink at the Vail ballfields or even the soccer fields, either of which would be a far better location than the Vail Golf Course. First, the open-air nee rink at the Golf Course is an incredible asset of the Vaal Valley! We, like many people, think of skating as an outdoor activity. If the ice sheet is uneven at times because of weather variability, well, that's just part of outdoor skating. Just because some skaters -mostly those participating in group activities-- would prefer to have "perfect" ice does not mean that the Town Council should favor the interests of them over those who enjoy skating outdoors. Second, the ballfiellds are the obvious location for a covered ace sheet. The ballfields arc conveniently located (walking distance from the town and the parking structure), their location is well known, they are accessible from two directions via the frontage road, they have extensive parking of their own, and they are level. The assertion that a level 100 by. 200 foot area cannot be found at the ball fields is simply not believable. In any event, if some excavation must occur in either location (a notice of impending excavation has already been posted at the Golf Course, as if the decision to place the bubble there were a foregone conclusion), we simply do not believe that the cost difference is anything but negligible. After all, a ballfield needs to be constructe*on a level surface; a golf course doesn't. SEP-05-00 TUE 05:46 PM MARKWEST HYDROCARBON-INC FAX NO. 3032908769 P. 02 While we have other concerns about locating the "bubble" at the Golf Course, we think that any reasoned analysis of the issue would lead the Council to conclude that the Golf Course is not the place to put it. *cerel Petc and Anne Mounsey~ Page 1 of 1 Dear Sir: As an owner and week-end resident of Fallridge, which is across from the Vail Golf club house, we have enjoyed use of the ice rink over the past five years. Use of the ice rink has, in my view, supported weekend residents, including my family, and guests who don't ski or choose to fake a day off. Dobson has been largely unavailable for these purposes (and we have checked schedules for public skating numerous times.) Our concern is that the "overflow" from Dobson would monopolize the rink, leaving little to no time for public skating. Additionally, we like the low-key, outdoor rink and are opposed to the bubble concept. Please contact us if you have any additional questions. Scott and Pat Perrin (303)277-9611 or (970)476-7290 kspenin@home.com file://C:\WINDOWS\TEMP\GW}00002.HTM 9/18/00 SEASONAL ICE RINK PROPOSAL - V AIL GOLD COURSE - 7CO OF VAIIL/VAYL RECREATION DISTRIC'T' AMENDMENT TO DEVELOPMENT PLAN ZONECIiA1VGE CONY)YTIONAL, LTSE PERMIT September 2000 SEASONAL ICE RINK PROPOSAL ~ VAIL GOLF COURSE TOWN OF VAILNAIL RECREATION DISTRICT AMENDMENT TO DEVELOPMENT PLAN ZONE CHANGE CONDITIONAL USE PERMIT September 2000 ti~ TABLE OF CONTENTS ~ Il.® INTRODUCTION 2.0 PURPOSE __----_----1 4.0 APPROVAL CRITERIA 3 4.1 ZONE CHANGE 4 4.2 CONDITIONAL USE PERMIT'--------------------------------------- 5 4.3 DEVELOPMENT PLAN AMENDMENT 6 ' 1~i 1.0 INTRODUCTION The purpose of this report is to provide information relative to a request for a Zone Change, Conditional Use Permit and Development Plan Amendment to allow for a seasonal enclosure of the existing ice skating surface located on the site of the Vail Golf Course Driving Range. The Vail Golf Course Driving Range is currently utilized as a seasonal, open air ice r skating rink. The skating surface is groomed by a Zamboni ice resurfacing machine and t is surrounded by hockey dasher boards. An overhead lighting system allows for evening use of the facility. The skating surface is maintained as long as weather allows but is often subject to closure due to heavy snow or warm temperatures. The Town of Vail, Vail Recreation District and the Vail Junior Hockey Association are all interested in increasing the viability of this existing recreational site by allowing for a seasonal enclosure and the use of a mechanical refrigeration system. 4 The intention of this application is to amend the existing driving range zone district designation from Outdoor Recreation to General Use, provide the appropriate information to allow for the concurrent review of a Special Use Permit for the requested 1 use, and to receive approval for an amendment to the development plan for the Vail Golf Course. During the initial research into this proposal it was determined that the existing Golf Course Starter Shack and the Golf Course Clubhouse are located on land that is zoned as Outdoor Recreation. In order to correct this non conforming situation the proposed zone district amendment encompasses the Golf Course Clubhouse, the Driving Range and the Starter Shack location. 2.0 PURPOSE The purpose of this request is to increase winter recreational opportunities for local children, local adults, and our winter guests by providing for a viable seasonal ice surface that will not be impacted by unseasonably warm temperatures, direct sun, or heavy snows. Dobson Arena is currently the only covered and mechanically refrigerated ice surface in Vail and Eagle County. The increasing participation in local youth programs, adult fi skating programs, women's hockey and figure skating, along with the continued use of Dobson Arena as a community special events facility has created a demand for ice time i® that has surpassed the capacity of Dobson Arena. While more permanent options for permanent skating facilities are currently in the t-. discussion and planning stages these facilities are several years away from meeting the current demand. The intention of this seasonal facility is to address that demand until a permanent facility is constructed. Seasonal Ice Rink Proposal Participation in the Vail Junior Hockey Association program alone has grown significantly over the past 5 years, with the 1999-2000 season gaining an additional 20 children over the previous season. The majority of this program growth is at the lowest age levels, indicating a strong demand for available ice time will continue for years to come. ` Meanwhile other programs have begun and flourished which also place pressure on ice time demands. The Vail Girls' Hockey Club grew to 30 players last year and this year, under the wings of the Vail Junior Hockey Association, participation in that program is expected to increase by up to 25%. Vail is also home to a competitive women's hockey team, several competitive men's senior league teams and a thriving local men's senior league. The establishment of a seasonal enclosure over the driving range ice surface will benefit all of those users and allow for the continuation of these popular recreation programs while other permanent solutions are discussed and evaluated. 3.0 PROPOSED PLAN The proposal is to locate a seasonal structure of approximately 225 feet in length, 120 feet in width and 36 feet in height (225' x 120' x 36) on the Vail Golf Course driving range at the location of the existing seasonal outdoor ice skating rink. The Vail Golf Course driving range has long been the site of a seasonal outdoor skating rink. The existing rink is surrounded by hockey dasher boards, the ice surface is w maintained by a Zamboni ice surfacing machine and a lighting system allows use well into the evening hours. During the winter of 1998-1999 Vail hosted the 1999 World Alpine Championships and the entire VJHA program was shifted to the golf course rink for several weeks while Dobson Arena was transformed into a special events center and rodeo ground. During the winter of 1999-2000 the in-floor refrigeration system in Dobson Arena failed and 5 again the recreation activities scheduled for Dobson Arena were shifted to the Golf Course rink for several weeks. The intent of this request is to increase the viability of this recreational site and remove the scheduling and use uncertainties that are related to the outdoor facility and its exposure to the weather. The proposed structure will be an air supported clear span dome constructed of a 23 ounce per yard coated poly vinyl fabric in a white color. The structure will be anchored by a removable timber and 4' long augur stake system attached - to steel cables incorporated into the structure fabric. The structure will be a new, state of the art, energy efficient structure designed expressly for this use. The structure will meet or exceed industry standards and Uniform Building Code requirements. Mechanical equipment consists of a blower to maintain air pressure and an ice making chiller system. The chiller system is approximately 25 feet long, 8 feet wide and 6 feet Seasonal Ice Rink Proposal 2 high. This portable system will be mounted on a trailer and placed at the east end of the ice rink. A wooden fence will be installed to provide visual screening of the equipment. The chiller is powered by a 200 horsepower electric motor and according to the chiller specifications and conversation with the manufacturer the maximum noise output during peak motor output is 80 dba at the source. This output level is only necessary during the ® initial ice making period. At normal ice maintenance operation levels the noise output is expected to be significantly lower. If noise levels are recognized as a problem the applicant is willing to mitigate the noise levels by fully enclosing and baffling the . mechanical system. The Zamboni has historically been stored within the cart barn of the Vail Golf Course Clubhouse and a garage door system at the east end of the structure will allow the Zambom access to the ice surface. A pair of revolving doors along the south side of the rink will allow convenient access from the parking lot and to and from the Golf Course E Clubhouse. Skate changing and dressing will occur within the structure and within the cart storage level of the golf course clubhouse. Restroom facilities are available in the clubhouse. The existing parking lot at the Vail Golf Course can accommodate 100 cars and is adequate to accommodate the proposed use. In addition to the existing ice rink, the Golf Course restaurant will remain open and includes a horse drawn sleigh ride attraction The clubhouse is also the location of the Vail Nordic Center. The parking lot has been sufficient to accommodate these uses in the past and it is anticipated that there will be plenty of available parking. A maximum parking demand for the rink facility may be calculated by assuming a game situation with two teams arriving and two teams leaving at one time. The average team size is 14 players and using a conservative assumption of one car per player the maximum parking demand would be for 56 parking spaces. The more typical use of the rink will be for overlapping single team practices which will only require parking for 15 to 20 cars. The facility has the potential to be used from approximately 6:00 a.m. until 11:00 p.m. on a daily basis, however, the bulk of the demand for ice time comes from the after school hours until 10:00 p.m. 4.0 APPROVAL CRITERIA In order to allow for the seasonal enclosure of the existing ice rink a Zone Change, F Conditional Use Permit and Amendment to the Development Plan are required. The following sections address the criteria required for approval of each land use action. t Seasonal Ice Rink Proposal 3 i 41.11 Zone Change The Planning Commission and Town Council must make certain findings in order to approve a zone change request. The following paragraphs list those findings and provide a response that describes how this proposal meets those findings: 1. Is the existing zoning suitable with the existing land use on site and adjacent land uses? The existing zoning of the golf course clubhouse, the driving range and the starter shack is Outdoor Recreation. This zone district is not suitable for the starter shack or clubhouse uses and should be changed to recognize these existing buildings and uses. This change will bring the existing facilities into conformance with the Town of Vail Municipal Code. The existing land uses have proven compatible with the adjacent land uses. 2. Is the amendment presenting a convenient workable relationship with land use consistent with municipal objectives? The applicant believes that this proposed amendment does present a i workable relationship with land use in a manner consistent with municipal L objectives. The land use in question, a seasonal skating rink, has existed tl~ on the site as an outdoor use for several years. As the center of activity for the golf course uses, as a year-round restaurant, as the home of the Vail Nordic Center and as an existing skating rink, this location is clearly e appropriate for recreational uses that benefit the entire community. 3. Does the rezoning provide for the growth of an orderly viable community? Resnonse: The rezoning does provide for the growth of a orderly viable community by extending the viability and reliability of an existing t~ seasonal recreational use. The increase in demand for this facility is well documented. r~ 4. Is the change consistent with the Land Use Plan? i Resnonse: The Land Use Plan category for this area is Park, which allows for both active and passive recreational uses. i Seasonal Ice Rink Proposal 4 41.2 Conditional Use Permit Section 18.60.060 of the Town of Vail Zoning Code addresses criteria for the review of a Conditional Use Permit. The following paragraphs list those criteria and provide a response that describes how this proposal meets those criteria: 1. Relationship and impact of the use on development objectives of the Town; 1 Response: The proposal to cover and mechanically refrigerate the existing seasonal ice skating surface at the Vail Golf Course furthers the development objectives of the Town by creating a more reliable and functional seasonal recreational facility. As a winter season use the skating rink complements the summer use of the golf course and takes advantage of the existing infrastructure. f The use can be located with no damage to the driving range facility and with little or no impact to the immediate neighborhood. The existing buildings and landscaping will help to screen the facility from residential uses and the mechanical equipment location will be designed to mitigate any potential impacts to residential properties. 2. Effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities and public facilities needs; Response: The Vail Golf Course driving range is currently the host to the seasonal outdoor ice skating rink. The proposal to cover and refrigerate this skating surface should have no additional effect upon the above criteria. 3. Effect upon traffic, with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the streets and parking areas; Response: The existing street circulation system and golf course parking lot are capable of handling the traffic with no increase to congestion or negative impacts to safety and traffic flow. 4. Effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses; Response: While the proposed structure is fairly large in size the proposed ` location should minimize an negative visual considerations y from Seasonal Ice Rink Proposal 5 residential properties in the vicinity. The white color of the structure will blend in well with the winter conditions of the site. 5. Such other factors and criteria as the commission deems applicable to the proposed use; Resnonse: The applicant is willing to address any other factors or criteria the commission deems applicable. 6. The environmental impact report concerning the proposed use if an environmental impact report is required by Chapter 18.56; Resnonse: Due to the seasonal, non-Permanent nature of the facility and the use of existing infrastructure for access and parking the applicant respectfully requests a waiver of the Environmental Impact Report. 7. Prior to the approval of a Conditional Use Permit for a time-share estate, fractional fee or time-share license proposal, the applicant shall submit to the town a list o fall owners of existing units within the project or f building; and written statements from one hundred percent of the owners of existing units Indicating their approval, without condition, of the proposed time-share, fractional fee for time-share license. No written E~ approval shall be valid if it was signed by the owner more than sixty days prior to the date of filing the application for a conditional use. All buildings which presently contain time-share units would be exempt from this provision. Resnonse: This Conditional Use Permit request does not entail time-share ' or fractional fee use. 4.3 Development Plan Amendment I' The development plan for the Vail Golf Course will be amended by the addition of a seasonal use structure located on the existing driving range. There are no permanent facilities or improvements proposed and the existing vehicular circulation, parking and building infrastructure is sufficient to serve the proposed use. The applicant believes that the amendment to the development plan is in compliance with Town goals and policies and represents sound site planning. Seasonal Ice Rink Proposal 6 ti shy n VJHA Seasonal Ice Hockey Facility RDCK'C .,CRD t Peter Jaznaz Associates, Inc. ` Scale I" =100' f July 2000 north F, v 777 E- - - - - ai > .~ST80UN~ ~ ~ 1T R£~ i 10 zDR-DLSrRIC " 9 - ~z< RIN MOCAT] - - 5,~,+~ 'S~~IIRSTP`11VE ~ c ~ Y ~ tl v/ J Y ~.P" i~:f ~ rx ASPHALT PARIQNG 700 SPACES r , F SPRI4-C HILL LANE rr„y b - \ L_`-- 1 - IIj G~ X :/K~ / M ! I ) Screened c Mechanical Room 00 V-D ® % /I Existing Driving Range / `J. i C ~ Te ?porary Ice Rink PaciGty Location ]Limit of Disturbance ' (225' x25') ' I 'G 1 Zamboni Access / / } 1 l PedestrianAccess Cart Path roposed walkway' A AA A--k flub House I f, v 100 Parking Spaces / c~wlanrc IS~e oe>E L~A-P ]proposed Grading 1"=20' I SEPTEb1BER-_000 PO Drava 4727 Seasonal Ice Hockey Fac Vy,CO 914]5 and TL 970949.9102 Fu 9709491979 E-L P)AI®VAILNET Site Plan NORTH SEASONAL ICE RINK PROPOSAL VAIL GOLF C LJ SE Environmental Impact Report Prepared for: The Town of Vail Vail Junior Hockey Association Vail Recreation District 700 South Frontage Road Vail, CO 81657 Prepared by: Peter Jamar Associates, Inc. P® Drawer 4727 Vail, CO 81658 ' (970) 949-8102 September 2000 r 1.0 INTRODUCTION ]Purpose of Report The purpose of this report is to provide an Environmental Impact Report, in accordance ® with Chapter 18.56 of the Town of Vail Zoning Code, for the proposed seasonal ice rink I~ facility to be located on the driving range of the Vail Golf Course. The Vail Golf Course driving range is currently utilized as a seasonal, open air ice . skating rink. The skating surface is groomed by a Zambom ice resurfacing machine and is surrounded by hockey dasher boards. An overhead lighting system allows for evening use of the facility. The skating surface is maintained throughout the winter season as long as weather and ambient air temperatures allow. ® The Town of Vail, Vail Recreation District and the Vail Junior Hockey Association are all interested in increasing the viability of this existing recreational site by allowing for a seasonal enclosure of the ice surface and by adding a mechanical refrigeration system to maintain the ice surface temperature. The proposed plan is to locate an air supported fabric structure of approximately 225 feet in length, 125 feet in width and 36 feet in height (225' x 125' x 36') on the Vail Golf Course driving range at the location of the existing seasonal outdoor ice skating rink. Mechanical equipment will consist of a blower to maintain the air pressure within the structure and an ice making refrigeration system. The refrigeration system equipment approximately 25 feet long, 8 feet wide and 6 feet high. This is a portable system that will sit on a mobile truck trailer. The refrigeration system is powered by a 200 horsepower electric motor. The refrigeration system uses a Freon based chiller/condenser to cool a liquid brine which is circulated through a piping mat under the ice surface. The system is closed and fully self contained. r The ice rink facility will be installed on a seasonal basis from mid November to mid March. The Seasonal Ice Rink environmental analysis addresses each of the conditions listed in Section 18.56.020, Applicability, of the Vail Zoning Code, as follows: A. Alters an ecological unit or land form, such as a ridgeline, saddle, draw, ravine, hillside, cliff, slope, creek, marsh, watercourse, or other natural land form feature; o The seasonal ice rink will be located on the driving range of the Vail Golf Course and will not alter any ridgeline, saddle, draw, ravine, hillside, cliff, slope, creek, marsh, watercourse or other natural land form feature. B. Directly or indirectly affects a wildlife habitat, feeding, or nesting ground; o The seasonal ice rink will not affect or impact, either directly or indirectly, any wildlife habitat, feeding or nesting ground. C. Alters or removes native grasses, trees, shrubs, or other vegetative cover; o The seasonal ice rink is proposed to be located on the driving range of the Vail Golf Course. A portion of the driving range, roughly equivalent to the 225' x 125' footprint of the seasonal structure will be regraded to create a level surface. This graded area will be revegetated with turfgrass to match the remainder of the driving range. In future year installations of the seasonal structure no further disturbance to the vegetation will be required. D. Affects the appearance of character of a significant scenic area or resource or involves buildings or other structures that are of a size, bulk, or scale that would be in marked contrast to natural or existing urban features; o The ice rink proposal entails the placement of a seasonal structure over the existing seasonal, outdoor ice rink on the Vail Golf Course driving range. The structure will be in place from mid November until mid March of the winter season and will be a 225'x 125' white fabric air supported dome. It is the belief of the applicant that the white color of the building will blend well with the winter conditions of the driving range and will not be in marked contrast with the natural or existing urban features. E. Potentially results in avalanche, landslide, siltation, settlement, flood, or other land form change or hazard to health and safety; © The proposed use should not increase any natural hazard conditions, and does not change any land forms that would result in a hazard to health and safety. L F. Discharges toxic or thermally abnormal substances, or involves use of herbicides or pesticides, or emits smoke, gas, steam, dust, or other particulate matter; o Thp ice rink will not discharge any toxic or thermally abnormal substances, does not involve the use of herbicides or pesticides, and does not emit smoke, gas, steam, dust or other particulate matter. G. Involves any process which results in odor that may be objectionable or damaging; t o The ice rink will not produce any odor that may be objectionable or damaging. r 2 H. Requires any waste treatment, cooling or settlement pond, or requires transportation of solid or liquid wastes to a treatment or disposal site; o The ice rink will not require any waste treatment, cooling or settlement ponds or require transportation of liquid or solid wastes to a disposal site. 1. Discharges significant volumes of solid or liquid wastes; o The proposed ice rink will not discharge significant volumes of solid or liquid wastes. The Vail Golf Course Clubhouse restroom facilities will be available to the ice arena users. The ice surface will be maintained by a Zambom ice resurfacing machine. This machine scrapes off and collects the top surface layer of ice and applies hot water to the freshened surface. The collected snow and ice flakes will be deposited outside. This snow deposit will melt away with the spring thaw. J. Has the potential to strain the capacity of existing or planned sewage disposal, storm drainage, or other utility systems; o The seasonal ice rink proposal will not create any strain to the capacity of the existing infrastructure. K. Involves any process which generates noise that may be offensive or damaging; The mechanical system of the proposed ice rink will generate some noise, however information available to the applicant indicates that the noise level should not be offensive or damaging. Additionally, the applicant is willing to pursue mitigation measures to minimize any noise impacts of I the mechanical equipment. i L. Either displaces significant numbers of people or results in a significant increase ~ in population; o This proposal will not displace any people nor result in a population increase. M. Pre-empts a site with potential recreational or open space value; o The stated intent of this proposal is to increase the viability of an existing recreational site. N. Alters local traffic patterns or causes a significant increase in traffic volume or transit service needs; o The enclosure of the existing outdoor ice rink may result in an increased use of the facility, which in turn, may result in a minor increase in traffic. 3 However, the increased traffic generated by the enclosure of the existing ice surface will remain significantly below the summer traffic associated with the golf course use. 0. Is a part of a larger project which, at any future stage, may involve any of the impacts listed in this section. o This proposal is not a part of any larger project. B.® (ENVIRONMENTAL ANALYSIS SUMMARY. } E (Existing Conditions The proposed seasonal ice rink project entails enclosing and mechanically refrigerating an existing seasonal outdoor ice skating surface that is located on the Vail Golf Course driving range. The driving range is an approximately 3.5 acre area located immediately adjacent to the existing Vail Golf Course clubhouse and parking lot on Vail Valley Drive. The range is a flat turfgrass field and is enclosed by a tall fence/netting system that contains errant practice shots. The driving range area has been utilized for several years as a seasonal outdoor skating rink. The ice surface is laid out over packed snow and maintained by a Zamboni ice resurfacing machine. The ice is enclosed by hockey boards and the rink area includes a lighting system which allows evening use. The clubhouse functions as a garage for the Zamboni and as a skate changing and warming but for the ice rink. The golf course is also used seasonally as a Nordic skiing venue, with a set track along the fairways and with the clubhouse functioning as the Nordic center. The golf course clubhouse restaurant remains open in the winter and serves dinner nightly. A sleigh ride operation operates on the golf course, in conjunction with the restaurant. Hydrologic Conditions The enclosure of, and addition of mechanical refrigeration to, the existing ice rink will not change or affect the existing hydrologic conditions of the site. No change to the existing drainage patterns will occur and no significant additional stormwater runoff will be created. There will be no impact to any wetland features, riparian vegetation or flood plain. 4 Atmospheric Conditions The proposal will not create any additional smoke, steam, dust or other particulate } generation other than the minor contribution of vehicular exhaust if there is an increase in local traffic. No woodburning will be associated with the proposed use. Air quality within the Vail Valley is generally quite good and exceeds state and federal standards. No noticeable or measurable degradation of air quality should occur due to this proposal. 'I Noise and Odor The proposed mechanical system includes an electric blower fan to maintain air pressure in the fabric structure and an electric motor to operate the refrigeration system. This mechanical equipment will be located outside of the structure and will be surrounded by a visual screen enclosure. Sound readings taken by the manufacturer of the proposed structure indicate that the blower system of a similar structure registers approximately 60 -62 DBA at a 30' distance from the mechanical unit. Information provided by Burley's Rink Supply, a refrigeration system manufacturer indicates that the refrigeration system sound output may be expected to be a maximum of 80 dba immediately adjacent to the source. This maximum sound output only occurs when the refrigeration system is running at full capacity. This t situation only occurs during the initial "freeze in" of the ice surface. During normal winter operations the refrigeration system will run at a maintenance level and produce less sound. There are two residential areas that may be impacted by the sound of the mechanical systems. The Vail Golf Course Townhomes are located approximately 300 feet west of the west end of the proposed structure. The mechanical equipment is proposed to be located another 225 feet away, on the east end of the structure. The location of the structure should serve to muffle the noise heard from the direction of the Vail Golf r Course Townhomes. To the east and south east of the proposed rink structure are 9 homes along Sunburst Drive that may be exposed to some noise levels from the mechanical equipment. These i~ homes range from approximately 400 feet to 800 feet from the east end of the structure. The location of the mechanical equipment is approximately halfway between Interstate 70 and the residential properties. It is the applicants belief that the impact of the mechanical equipment will not greatly exceed the existing background noise of Interstate 70 traffic. However, in order to mitigate potential impacts to residential properties the applicant, The Town of Vail and the Vail Recreation District will commit to working closely with the residents to minimize any noise impacts. 5 Additional mitigation techniques, such as adding sound muffling equipment or insulating the screen enclosure with sound absorption materials should be effective in minimizing sound impacts. The addition of the seasonal enclosure and mechanical refrigeration system will not produce any significant odors. f, Geologic Conditions The driving range is not located in any known geologic hazard area and the addition of a temporary, seasonal air supported structure will not increase or create any geologic hazards. No significant grading is associated with this proposal. E Idiotic Conditions The driving range, like the remainder of the golf course is a highly managed turfgrass environment. The seasonal ice rink is currently constructed over the existing grass and i, the proposed structure will be placed directly on the turfgrass. Any damage to this grass is and will continue to be repaired as a part of the standard golf course maintenance operations that occur annually. No trees, shrubs or native vegetation will be impacted by the proposed use. ]Population Characteristics The proposal to enclose and refrigerate the existing seasonal ice rink at the Vail Golf Course driving range will not impact residential densities or neighborhood patterns and will not displace any residents or businesses or otherwise impact population characteristics of the area. Visual Conditions The proposed cover for the skating rink is a 225' x 125' x 36' white fabric air supported dome. The skating rink is visible from 3 primary view shed locations: 1) The Vail Golf Course Townhomes 2) Sunburst Drive residences and 3) Interstate 70 and the Frontage Road. The Vail Golf Course Townhomes are located 300 feet to 400 feet west of the ice rink location, directly across the street from the Vail Golf Course clubhouse parking lot. Although the view of the skating rink will be filtered by the existing, extensive landscaping and is partially screened by the clubhouse, portions of the structure will be r visible from some locations within the Vail Golf Course Townhomes. However, the is distance from the townhomes will allow the views of the surrounding mountains to remain unobstructed. 6 There are 9 single family homes along Sunburst Drive that will also view the proposed structure. The closest of these homes is approximately 400 feet from the proposed rink, the furthest of the 9 homes is approximately 800 feet away. The view of the rink facility from these homes is to the north and northwest. The distance separating the rink from the homes will ensure that the view of the northern hillsides of the Vail Valley will remain unobstructed. The skating rink will block some low level views of Interstate 70 and the Frontage Road. From the Interstate and the Frontage Road travelers will view the ice skating rink from across the 10th fairway of the golf course, a distance of approximately 500 feet. A set of photographs are included under cover of this report to illustrate the view characteristics from the adjacent residential properties. The ice rink structure is proposed as a seasonal use, from mid November until mid t March. The white fabric color should blend in well with the background snow cover. The existing ice rink utilizes an overhead lighting system to allow for night time use. The installation of the cover over the ice surface should result in less ambient light escaping the site. r~ A mechanical equipment enclosure will be constructed to provide visual screening and i sound muffling for the equipment. It is anticipated that an 8' tall wooden screen will be r utilized. The final design of this enclosure will be presented for final design review. Land Use Conditions The Vail Golf Course driving range has been used as an outdoor skating rink for several years. The proposal to add a seasonal cover and a mechanical refrigeration system to the existing rink does not represent a major change in land use. The use of the golf course facility for winter recreation presents an efficient use of infrastructure and facilities and is compatible with other officially approved land uses and open space policies. Circulation and Transportation Conditions The ice rink is located on the driving range of the Vail Golf Course, located at 1778 Vail Valley Drive. Vail Valley Drive intersects with the Frontage Road, which functions as the primary collector road in the Golf Course and East Vail neighborhoods. A Town of Vail bus stop is located at the clubhouse parking lot, approximately 100 feet from the proposed ice rink location. The Vail Golf Course clubhouse and driving range location is the primary destination for all Vail Golf Course traffic. The Institute of Traffic Engineers (ITE), Trip Generation 6th Edition manual is the standard reference for traffic and transportation analysis. The ITE Trip Generation 6th Edition, page 699, indicates that the trips on a typical Saturday for a ~t golf course range from 375 to 1,300 with the average at 725 vehicular trips. The ITE golf course trip generation chart is attached for reference. t 7 According to statistics available from the Vail Recreations District, the management entity for the Vail Golf Course, the course averages a range of 288 to 320 rounds of golf per day during the summer season. The Vail Golf Course is also host to an active driving range and practice facility which adds additional daily trip generation. In the winter time the Vail Golf Course restaurant remains open for evening meals, and hosts a sleigh ride operation, the Vail Nordic Center operates out of the Vail Golf Course clubhouse and the existing outdoor skating rink is available for both scheduled and unscheduled use. The proposal to cover the existing ice surface and to add mechanical refrigeration should i not significantly impact traffic and circulation issues on the Frontage Road or Vail Valley Drive. While the covering and refrigeration of the existing ice rink may create some ' additional winter traffic to the area the overall winter traffic is anticipated to remain well below the busy summer traffic generated by the Vail Golf Course. The scheduled uses of the Vail Golf Course Rink are generally by the Vail Junior Hockey Association, the Vail Figure Skating Club and the men's and women's senior league skaters. These users are generally scheduled from the after school hours (3:30 p.m. until 11:00 p.m.). During these hours, whether the user is the Vail Junior Hockey Association, the Vail Figure Skating Club or the senior leagues, there are generally 15 - 25 people utilizing the facility at any one time. A typical ice skating or hockey practice session lasts for one hour, so every hour from 3:30 p.m. until 11:00 p.m. a group of 15 - 25 people will enter and exit the golf course facility. Given the average car pooling and ride sharing associated with these uses it can be fairly anticipated that approximately. 10 - 12 cars will enter and exit the Vail Golf Course on an hourly basis from 3:30 p.m. until 11:00 p.m. For this 7 hour period of use there may be an average of approximately 140 vehicular trips. This trip generation is well below the current level of summer traffic and is capable of moving safely and efficiently on the existing road system. The Vail Golf Course parking lot has approximately 102 parking spaces. This level of parking should be more than sufficient to accommodate the winter uses of the clubhouse and the skating rink. The average parking demand, based upon a typical practice schedule of the Vail Junior Hockey Association is expected to be approximately 15 to 20 cars. Maximum parking demand is anticipated to be 55 to 56 spaces if the rink is used for a game situation. 8 - l I Land Use: 430 Golf Course Description The golf courses contained in this land use include 9-.18-, 27- and 36-hole municipal courses and private country clubs. Some sites have driving ranges and clubhouses with a pro shop and/or restaurant, lounge, and banquet facilities- Many of the municipal courses do not have any of these farulities. Miniature golf course (land use 431), golf driving range (land use 432), and multipurpose recreational facility (land use 435) are related uses. Additional Data The sites were surveyed from the late 1960s to the mid-1990s throughout the United States. Most of the facilities were located in suburban areas; a few were in scenic, rural areas. Source Numbers 7, 11, 12, 13, 16, 98, 102, 214, 378.407, 440 ~r ~r r f k f i Trip Generation, b'ih EdRion 676 Institute of Transportation Engineers 09-15-2000 10:50AM 970 92-16 3390 P 0 Golf Course (43®) Average Vehicle 'drip Ends vs; Holes On ffi_ Saturday Number of Studies: 12 Average Number of Holes: 19 Directional Distribution: 50% entering, 50% exiting Trip Generation per Hole - - - - Average Rate Range of Rates Standard Deviation 40.63 16.00 - 70.83 17.12 f, - Data Blot and Equation 1.300 r f.2o0 _ . - - a i l~ 1,100 1.000 . c SOD 80'0 - - - _ _ _ - = - - - - - - - - -r - ( _ . - - - 400 . ....._.X__ ~o - 100 z 9 10 11 12 13 14 is 16 17 18 19 20 21 22 23 24 26 27 X = Number of Holes t X Actual Data Potn" Avemp mate 9 _ Fitted Cove Equation- Not given H2=- Trip Generation, 6th Edition 699 Institute of Transportation Enginews 09-15-2000 10:51Am 9~E7 926 3390 F'. 05 Jr~ 7f1~ J Y1. if ` s r ~ r a s• ~y }'Y * ~,p.~ tea, 'ry~ q3 n i 3.~ y a e yc G , r~ ri view sunburst appro b5 X:. "-,ast Van P'eTL*r J~R~malr ASSOC. use ex(1 ~e"'6dfQ, ~~9 C. 19tS0 1 i ~i i _ p> t ; ~C?.~ ~ i-`~ iii •_~"r;;;.111 iC a ~ .ate S # J~. ' ~ w r,p . #n L Y' i View from Sunburst Drove at lubhousL Entrance East Vain "Ockey Fac"'ty ~ -Mber a 9 t ~ . f y. f~1 V J F f Ia. ~ -a. ~ III III I r 4V ~ Y gz~g` err .ti _h 4 ' r. 7lll a: x View from Golf Course To shoes Entry Cast Vail Hockey Facility Peter Jamar Assoc atesq September 1, 2000 •s Esc ~ s ~ r ~ ~ MW. Oc W. ,y r P C} Ps' h 3 , {i l z, i View from Parking Lot of Vall Golf Course Townhomes East Vaig Hockey FacgNity Peter Jam mir Ass®c oatesp anc. Se0em heir 12000 t i r- _ u 8 ? t y ,Y may, zURP 1 ux3. it u tZ4 v 1 ~ ' ~ 1 ~ B ".kaP G yx ry _ f 5.71 5'v yd t 1 ; f y 7 4 . N r. . , Y ..yam d n ~ Y f tl kea~ Y ,rfR 44~ .y' Y•C`"!?" 4 yi j wY't 1 7 k y'am' .v ek td ea,, y a'S~q `*4°, r.,[' c- 'e-"IIr.. of t r. -•ps .`fi y~ fi+'' -s-, ,F`u°a'v.isw •=c f d '!nom ? L;e'+ds'` aryv,tf„'." 0.1940iV b-'rt' a ~~~z~dr ,f•} 'k t G 2t s iW ~9~kr'`i aar~*{r~" a3t{~~`(~w7ts ~i~ sv. 3 292- a < low r„~. 51 #y "A .t4 ~N? y..~ 1¢ K-f 0 6 N h. #t+ e^4J• h~p''~^ ','S {t.Y F J{r i}~~ t + t , 3C'~' n-'r'~ 71-•kh•'= af«N 3.t ,'L fF~ l~~ ~il.. t y~'lF~ ^h T•~ Ti - t 23r'IS ~ _ 3.at n€ ~ 7i ~ yyS t r 'x t tw! 47~ :r a ~n j w ~ . v;~' -'~rfti r, ~ ~•ip:,. a' +'s t ' ~ , ~ a ~i~ ~ t#'tr~ "k::~, ~ x .~t S. ti; , d..>1 ~`~•L"4,1k S~af Pe` ~ tl'` °e a 1,, ti ~:p a k#`''`4a Y i t~~~ qr e 4 z ~tw 1 k j,~s • µa ~'~~`;s ~ ~ ~ - > - 5t - s . t ; i-tf. ~'E` "tS'r ~ - P'J Fi" r?'~r€ E'"~"~ T4 7t=.5', ^I jr',~•?t4 ~c1•a`w' '3 ~ ( " ' 1 .06 fi t,~°`, . ~>i,~t ~ PYFJ ~ is -N `r fyi - ~y ~}a;~lti '.-tr~~r~xtxa rr..'~ 1 t;, y'! si'" ^n y. •r•}'~ v a t ~ 4r 5E+xr, ' !t`r.-i~ ~ pa~tt i,y~t _y~ 1 z v~~~f. -1 aTr. .li `r°lyd ffiRr,4 Jr. i~• 7 ~.i'1'_k µ~,~,.k~ ~f.~' l~~,iy.~,~'s4r„ e~a~l:v~, 1~sw..:'+~ t~ a4' ~ # yt ~ ~ ~tt~ e tl z. ~ S„ .~V ~r~~ fi~ 5 `4~2°~si c~`'°> y s 2'f~'~ 4 a-s~•t ~x`"^ View rO t Green looking North East VA10 Hocks Faca@it ` [Peter Jamar Associates, Dinc. Septembeir `i ~i 1 2 i 3 1 ~4 ~1 4 I I z 9 1 ~ ,a* r { . .,,max r . _ - ~ w ~x .M+~ ~ fLT ~ ~ 'Iva ~r'I'f ~ a Iep I F ~ .Y , shy View from nth Fairway looking Northwest East Vaig Hockey FacWty Peter jamao° Assacuates9 Mc. September 114 2000 I I Ia F, 6 i I I .I f I G s' e 1 r I f %IN- Ile r~y~ywsm° p~ ~M1 f . 1 I ®~ng Vest '0 V-e from t Faa a L~ East Vaig Hockey Facility jammer SSOCC ates9 ~iaa~o it S S 3r l ' ~c 1 E; Vie from the Rough of the 1 t.h Fairway East VA10 Hockey Facility Peter J'amar Assoc6ateap dmco septeo.ber 19 2000 Ballot Andrew Blumetti Ballot Andrew Blumetti Ballot Andrew Blumetti Ballot Andrew Blumetti Ballot Andrew Blumetti Ballot Andrew Blumetti Ballot Andrew Blumetti Mgr's TOWN OF VAIL FUNDING REQUEST 1999 1999 1999 2000 Cash 1000 In -Kind 2000 Recom- 2000 GENERAL FUND: Description Re uest Contribution Request Request Description mendatn Final ECONOMIC: 1 1 1 1 1 1 Bravo! Colorado/John Giovando l 30,0001 28.5001 30,0001 25,000 25,000 2 CARTS/Jim Scherer I 1 4,0001 2,5001 2,500 3 The Chamber of Commeree/Jen Brown I 1 20,0001 6,000 I 6,000 I 4,500 I 4,0001 3 The Chamber of CommercelJen Brown I 2/3/99 Dobs n use 1 Day (aDobson 1 Yes 1 day ice 4 LH Merchants-Jamin Jazz Niahts/Gary Boris 1 I 20.0001 I I 15,0001 15,0001 5 VV Merchants-Block Parties/Kave Ferrv I I 20,0001 I 15,0001 15,0001 6 LH[VV Merchants Assoc-The Guide/Kave Ferry) 15,0001 I 01 10,0001 7 Vail Jazz Foundation/Howard Stone 1 _ I 10._0001 7.5001 15.0001 5,000 7,000 8 Vail Valley Foundation/Rick Beveridee: I I 1 8 American Ski Classic I I 30.0001 J_.5_ .0001 30.0001 1 1 20,000 17,0001 8 World Mountain Bike Championships for 2001 50 000 1 50,0001 50,0001 8 American Cycle Classic I 20.0001 0 ] 0 8 Winter Concert Series i 10,0001 01 0 8 Parkins 1450 Debits 2,250 2,2501 2,300 1460 debits 1 2,3001 2,300 debits 8 Vail International Dance Festival 12,500 12.5001 12,5001 1 12,5001 11,500 8 Gerald R. Ford Amoitheater (Hot Summer Nights) i 5,000 5,0001 51000 1 5,000 5,000 Chevv International Ski Festival 1 10,000 01 1 1 Subtotal - VVF I 1 59,750 44.750 i 129,8001 8,000 Pub. Wks & Police 89,800 1 85,800 TOTAL ECONOMIC I 1 119,750 86,750 369,6001; 156,800. ; 164;30'1 EDUCATIONAL: I 1 9 Colorado Avalanche Into Center/Knox Williams 1 I 1,0001 I 1 0 1 500.1 10 Gore Ranae Natural Science School/Kim Lammniid I 1 10,0001 1 1 0 1 .01 11 Learrune Tree/Moe Mulrooney 1 I 6501 I 1 0 1 0.1 12 Meet the Wilderness/Thomas McCalden 5,000 0 5,000 1 1 0 1 0 13 The Vail Svmuosium/Ebby Pinsen 2,000 0 0 14 The Youth Foundation/Sandra Nadeau 1 01 01 5.000 1 0 0 15 Environmental Educator I 1 0 1 0 0 16 Turn It Uv Vail Partv/Kave Ferrv 1 I I 7,200 3,0000' ,00 1 (1) 17 Turn It Up Vail TraininJKave Fenv_ 1 1 1 7.0001 { 4,00 1 (2) TOTAL EDUCATIONAL 5:001 04 23;650. 1 7,000 50' HEALTH AND HUMAN SERVICES: I( 1I I I 18 The Jimmie Heusa Center/Bruce Valentine I 1,5001 5001 1,5001 1 0 I 0 19 United Way of Easle River Vallev/KathvHelm 1 10,0001 5.0001 10,000 1 0 1,000 20 Vail Mountain Rescue Groun/Tim Reinholtz 1 2,0001 2,001 2,0001 I 0 2,000 TOTAL HEALTH AND HUMAN SERVICES 1 13,5001 7 500 13..500:1 I I 0' -,300p' RECREATION: I 1 1 I I 1 21 Ski Club Vail/Kate Asoian 14 Days Ice 01 01 1 14 Davs na, Dobson 1 Yes 1 4 days 22 Vail Internafl. Hockey Club/Peter Zent I I 01 01 5.0001 1 1 0 1 1,0001 23 Vail Jr Hockey Association/Peter Zent I I 01 01 111 Davs na Dobson 1 0 1 (3) f TOTAL RECREATION I I 0 1 ",1 0 5000 i I 0; 1 1,0001 PRIOR YEAR REQUESTS 1 1 54,025 19-5751 1 0 1 I I I+ I I 1 SUB TOTAL- CONTRIBUTIONS I' 1192,275 113,825 411750 I 1 163;800 168,800! Budget for 2000 - I f 116,100' ONTOO.WK4 Mgr's T®WY ®F VAIL FUMING. REQIIEST 1999 1999 1999 2000 Cash 2000 In-Kind 2000 Recom- 2000 GENERAL kutvv: Description Reauest Contribution Reauest Request Description_ mendatn Final ARRANGEMENTS and AGREEMENTS: ' ~ 1 Channel 5 (40% of our franchise fee received) 40% fee 44,880 44,880 44,880 I 44,880 40% of Fee 44,880 Vail Valley Foundation 112,000 112,000 01 N/A Vail Valley Exchange 6,300 6.300 6,3001 I 0 6,300 Berry Creek 5th - operating expenses 20,000 20.000 20,000 5,000 (4) Vail Valley Athlete Commission 1 5.0001 5.000 5,000 1 5,000 5,000 24 Vail Valley Tourism & Convention Bureau: I I 24 Events & Information Staff I 3.675 7 Blue Passes 3,675 3,675 Blue Passes 24 Marketing 183,500 183,500 183,500 0 0 24 Information Booths - 140,000 110,000 155,800 155,800 155,800 24 Special Events 1 170,0001 255,0001 332,0001 I 332,000 332,000"' 24 Vail 100 I 1 1 10,6251 125 Parkins Permits I 0 10,625 25 Blue Passes fo V 25 Lodging Quality Initiative 1 1 1 105,9841 0 0 Total VVTCB I 493,500 736,6801 867.764 ' 487,800 1 502,1001 _ SUB TOTAL - ARRANGEMENTS andl?AGREER4ENT I ` 681680 736 680 ( 751:155 541,680: I 558,280 °539,680! -Budget for2 000 GRAND tA77 L :819.9361' 850:5051 `1162:9051 1 p' 706,480' 1_:.' 727.080 26 Vail Alpine Garden Foundation/Rv Southard 30 Debits 1501 1 120 Parkins, Passes I 0 26 Vail Alpine Garden FoundatiowRv Southard 1Pd fm RETT 1 20.0001 10.0001 38,5001 I 01 38,5001 1 38,500 (1) Council wants to consider all Turn It Up expenses for 2000 in 2000, Would probably be paid from Council Contigency (2) Council approved to pay this from '99 Council Contingency (3) Council approved all 12 days. 9 days for the 1 st 3 weekends in November 2000 and 3 days in April of 2000 (4) If needed, will plan on a supplemental appropriation in 2000 when known CONT0001<4 e ANN [I ~0 19 999 4 r 4 • t I ge Mass graves 1 British soldiers o uncover burial 0 site in Kosovo Vail Recreation District receptive WORW Poge 9 to country-wide recreation idea Poge 9 C DiSTIJCT C...ounty FRoM PAGE 1 first organizations to suggest creation of Eagie county-wide r..,e.otn:' Chardoul said. Recreation District `s boundaries extend WECMRD director Tom Metsa said ther from East Vail to Dowd Junction; and the is already some significant cooperatio Western Eagle County Metro Recreation between the recreation districts on numerou t~° District, which serves communities from programs. tail anct Edwards to Dotsero. Stone noted in Monday's meeting-that tht One of the questions the county will exam- county has historically maintained that it is 0 ine is whether a county-wide recreation dis- ' not responsible for providing -recreation' ser- e ti trio could be superimposed over those enti- vices. ties; or if creation of a county-wide district "I'd like to move away from that to ar would require disbanding of smaller existing approach where the county does havt O O districts. reponsibility" he said. There are also some questions about recre- Commissioner Johnson noted that the O Y PYP~Illl ation district assets. The Town of Vail owns county has established affordable housing the Vail Golf Course and Dobson Ice Arena; and a senior tax work-off program as hig but the Vail Recreation District runs those priorities this year. County Administrator Jim Commissioners agree to study facilities. In the west end of the county, Hartmann suggested taking a look at the WECMRD owns and operates the public recreation issue, but reminded the commis- county-wide recreation funding swimming pool; and has a 99-year-lease sioners that the county has a "full plate' of from the county on the Rec District-operated issues it is already dealing with. BY KATHY I' mHER ball fields at the Fairgrounds complex Commissioner Phillips said there is Daily Trait Staff Vail Recreation District marketing director enough citizen interest to warrant a prelimi- After years of pointedly staying away from the recreation Susanne Chardoul indicated that entity nary look county-wide recreation. However. business, Eagle County leaders are considering a change of would be receptive to the concept of a coun- she advocated that the county deal with it philosophy. ty-wide recreation -&-m. Recently, the recreation issues in the Roaring Fork Valley During a Monday work session, the county commissioners district created a "Youth Outreach" program before trying to put the entire county under a agreed to explore the creation of a county-wide parks and as a way making recreation programs more recreation district '-umbrella." recreation district. The special district would likely have tax affordable to non-district communities such The next step may take the form of a work levying powers capable of generating a permanent funding as Eagle-Vail and Singletree. session with the recreation districts in the source for recreation programs. "Vail Recreation District was one of the county. Commissioner Tom Stone urged fellow commissioners James Johnson and Johnnette Phillips to consider the con- e cept. "This is a quality-of- life issue," Stone said. "This is a quality-of-life He argued that funding issue. " of recreation services would make Eagle County a better place to - Tom Stone _ live - Eagle County Commissioner The lack of funding for recreation facilities has kept two key parcels of land in the county relatively dor- mant over the past decade. The county is one of seven part- ners that purchased the 105-acre Berry Creek Fifth parcel at Edwards in 1991. The unwieldy combination of owners, both public and private, has made planning and executing land use of the property difficult. The 128-acre Mount Sopris Tree Farm in the Roaring Fork Valley was acquired by the county via a federal land trade in 1994. Althotigh a couple of master plans have been drawn up for that property, both by the county and by the adjacent town of Basalt, no development has taken place. The lack of recreation districts in that portion of the coun- ty makes funding particularly challenging. Pulling unrelated already-developed subdivisions into a recreation district is a substantial political challenge. Stone's proposal for a county-wide recreation entity raises some questions on the Eagle Valley side of the county. There are two established recreation districts in the valley: the Vail SEE REC DISTRICT PAGE 6 p . OFFICE OF THE SRC FJ N U J A06 o 2 COUNTY ADMINISTRATOR (970) 328-8604 , r FAX (970) 328-7207 JACK W. INGSTAD TDD (970) 328-8797 Administrator Email: Eagleco@vail.net http: //www.eagle-county.com EAGLE COUNTY, COLORADO August 1.0, 1999 Mr. Bob McLaurin, Town Manager Town of Vail 75 South Frontage Road Vail, Colorado 81657 Dear Bob: Thank you for the very cordial lunch meeting last Friday. I look forward to working with you and the Town of Vail in the future. I understand many of Mayor Ford's concerns as outlined in his memorandum of June 16, 1999. In the hopes of working together on future projects, let me attempt to answer some of his questions. The Town of Vail is and will continue to be an economic engine for Eagle County. The County collected in 1998, within the town's borders, $3.4 million from the 1% county sales tax, $3 million from property tax and $1.9 million in ECO transportation sales tax. As you can imagine, the County has a strong interest in keeping Vail financially healthy. Our Finance Director Terry Lowell provided Jim Hartmann three worksheets which appear to answer many of the Mayor's questions. I am enclosing them for your review. Vail residents benefit from many county provided services, some examples are as follows: 512 miles of county roads used to access rural/urban residents and rural/urban recreation. These roads are maintained by Eagle County. o Health and Human Services - numerous social service and public health programs to help all county residents regardless of residence. o Clerk and Recorder services such as motor vehicle registration, voter registration, and property recording. In most cases revenues generated for these services do not cover county expenses. In fact, Eagle County plans to purchase our Avon Annex office this December at a cost in excess of $ 1 million. o Uniform property appraisal, performed by the Eagle County Assessor, used by the Town of Vail to determine the Town of Vail's property tax requirements. Assessor computer Eagle County Building, 500 Broadway, P.O. Box 850, Eagle, Colorado 8 1 63 1-0850 i Page 2 August 10, 1999 Mr. Bob McLaurin enhancements alone in 1999 will total $135,000. El "One stop" property tax collection, performed by the Eagle County Treasurer, El Law enforcement services from the Eagle County Sheriff and the 5th Judicial District and law enforcement on Vail Mountain -U.S. Forest Service land in Eagle County is Eagle County Sheriff's jurisdiction. o Liquor license authority for Vail Mountain restaurants and bars. ® Detention facilities used by local law enforcement. El The Eagle County Regional Airport generates $380 million a year in economic activity and an estimated 6,200 jobs for the local community. El The Eagle County Transportation Authority and the county's new maintenance facility will serve all the residents of Eagle County. El Our new animal shelter was built with county funds and houses the humane society. ID The county's fairground provides entertainment for all county residents. o Land rent agreements with recreation authority provide land opportunities for county- wide recreation for many residents that work up-valley. o The County has just begun a new space needs study for the Sheriff, detentions, courts and district attorney. Eagle County's Capital Improvement Fund paid $3M for the 800 Mhz radio system. This cost was not charged back to users. Only the cost of operations of the centralized dispatch service center in Vail is charged back to users. This charge back is so high that county animal control was forced to identify other means for dispatch. The Sheriff informed me last week that the county will need to make an additional investment in our 2000 budget to address some technical issues with the system. The request by the Town of Vail to share-back sales tax derived from Vail Mountain would be a Board policy decision. As I indicated at lunch, I believe a joint project approach would be a more acceptable and responsible approach. The community has supported joint government projects such as the Dowd Junction bike path. In regard to the Road and Bridge Fund, counties in Colorado are required to return 50 percent of the property tax collected within municipal boundaries back to these municipalities. Many counties in the state have drastically reduced or eliminated property tax as a source of revenue to pay for county road and bridge services. It is lawful to do so. The Eagle County Commissioners, however, have not taken this step. I am unaware of any GIS staff direction concerning not dealing with municipalities. I would be happy to meet with your staff and our GIS Director to assist you with your GIS mapping efforts. I am enclosing a copy of John Staight's memo to Jim Hartmann on this matter. John is our GIS project coordinator. Page 3 August 10, 1999 Mr. Bob McLaurin The County had a brief discussion last month with the Minturn Town Council concerning consolidation of fire services. I hope to meet with Alan Lanning next week to better understand his concerns on this issue. I am sure Alan wouldn't mind if you joined us for this discussion. We appreciate your interest in county-wide recreation funding and will be sure to keep you and your staff in the loop on future dialogue in regard to this issue. Again, thank you for the opportunity to address some of the Town of Vail concerns. If you need additional information, please don't hesitate to call me. My direct line is 328-8602. Sincerely ack W. Ingstad, County Administrator Enclosures cc: Eagle Board of County Commissioners JWI/RF/cd interoffice M E Psi O R A N D U M 40: Tim Hartmann, C dministrator ' from: Terry Low el sijbject: TOV Revenue/Expens Analysis date: June 22, 1999 In order to determine what portion of Eagle County revenues and expenses are attributable to the Town of Vail, the following statistical assumptions were used. 1. Property tax revenue is in proportion to the assessed valuation: Eagle County-Assessed Valuation = $1,335,160,350 TOV = $ 457,248,230 34.25% (Source: 1998 Abstract of Assessment) 2. Sales tax revenue is in proportion to total sales tax received, less 15% returned to towns. Eagle County-Net Sales Tax = $ 7,706,233 TOV-Net from TOV = $ 2,772,058 35.97% (Source: 1998 receipts from St. of CO, cash basis) 3. Population @ 7-1-97 Eagle County = 32,099 TOV = 4,454 13.88% (Source: State Demographer's Office) 4. Active Voter Registration: Eagle County = 12,766 TOV = 3 1966 27.55% 14% (Source: EC Clerk & Recorder) 5. Bedroom Support: Number of Employees in Eagle County = 31,785 % of EE's working in Vail = 29% Number of EC residents working in Vail = 9,218 % Vail EE's living outside Vail = 65% Number of Vail EE's living in county = 5,715 Divide by county population / 32,099 = 17.80% (Source: 5/20/99 Draft, Eagle County Housing Needs Assessment) These assumptions are used in the calculation of Eagle County revenues and expenses attributable to the Town of Vail shown on Worksheet #2. EAGLE COUNTY, COLORADO WORKSHEET 9 1 TOWN OF VAIL & EAGLE COUNTY STATISTICS tovana12 06/22199 08:35 ANA Source: Finance Dept.-TL PRIOR YEARS CURRENT YEAR Assessed Valuation 1994-1995 % of Tot 1995-1996 % of Tot 1996-1997 % of Tot 1997-1998 % of Tot 19984 999 % of Tot TOV 356,995,460 43.77% 389,918,430 40.16% 393,026,670 38.91% 448,552,540 35.04% 457,248,230 34.25% % of ¢ prlyr 9.22% 0.80% 14.13% 1.94% Eagle County 815,580,160 100.00% 970,977,700 100.00% 1,010,183,120 100.00% 1280,166,490 100.00% 1,335,160,350 100.00% % of ¢ pr/yr 19.05% 4.04% 26.73% 4.30% Reappraisal Reappraisal Property Tax (based on Ratio of Assessed Valuation to Total Valuation) 1995 Actual % of Tot 1996 Actual % of Tot 1997 Actual % of Tot 1998 Actual % of Tot 1999 Bdqt % of Tot TOV 3,535,173 43.77% 3,443,246 40.16% 3,500,711 38.91% 3,297,414 35.04% 3,402,303 34.25% % of ¢ pr/yr -2.60% 1.67% -5.81% 3.18% Eagle County 8,076,341 100.00% 8,574,395 100.00% 8,597,759 100.00% 9,410,801 100.00% 9,934,690 100.00% % of ¢ prlyr 6.17% 4.94% 4.59% 5.57% R & B Property Taxi 1995 Actual % of Tot 1996 Actual % of Tot 1997 Actual % of Tot 1998 Actual % of Tot 1999 Bd4t % of Tot Returned TOV 504,979 21.23% 483,552 19.47% 531,006 21.09% 430,588 16.46% 476,010 17.21% % of ¢ prlyr -4.24% 9.81% -18.91% 10.55% Eagle County 2,378,130 100.00% 2,484,202 100.00% 2,517,219 100.00% 2,615,540 100.00% 2,765,986 100.00% % of ¢ prlyr 4.46% 1.33% 3.91% 5.75% Mill Levy 2.938 2.608 2.500 2.074 2.074 1 % Sales Tax (Net) 1996 Actual % of Tot 1996 Actual % of Tot 1997 Actual % of Tot 1998 Actual % of Tot 1999 Bdqt % of Tot TOV 2,364,644 40.76% 2,541,656 39.49% 2,714,729 38.10% 2,772,058 35.97% Unk 0.00% % of a prlyr 7.49% 6.81% 2.11% -100.00% Eagle County 5,801,517 100.00% 6,435,403 100.00% 7,125,490 100.00% 7,706,233 100.00% 8,234,394 100.00% % of ¢ prlyr 10.93% 10.72% 8.15% 6.85% 112 % Sales' Tax o Transportation & Trails (Eagle Valley Portion) 1995 Actual % of Tot 1996 Actual % of Tot 1997 Actual % of Tot 1998 Actual % of Tot 1999 Bdqt % of Tot TOV 1,160,792 44.32% 1,593,032 42.55% 1,629,045 40.39% Unk 0.00% % of 4 pr/yr 37.24% 2.26% -100.00% Eagle County 2,618,858 100.00% 3,743,952 100.00% 4,033,254 100.00% 4,310,562 100.00% % of a prlyr 42.96% 7.73% 6.88% Population (July 1st) 1996 Actual % of Tot 1996 Actual % of Tot 1997 Actual % of Tot 1998 Actual % of Tot 1999 Bdqt % of Tot TOV 4,354 15.18% 4,372 14.51% 4,454 13.88% % of 4 pr/yr 0.41% 1.88% Eagle County 28,680 100.00% 30,140 100.00% 32,099 100.00% % of ¢ pr/yr 5.09% 6.50% Eagle County - Town of Vail Revenue & Expense Analysis WORKSHEET 2 Prepared by: TL-ECFinance 08:32 AM 06122/99 General R & B Soc.Svcs. Cap. Impv. Cap, Expns EV Tms/Trl Debt Svc. Retlremnt Ins. Fund Fund Fund Fund Fund Funds Fund Fund Fund Total Revenue Property Tax-Net Treas. Fee $4,685,804 $2,765,986 $159,176 $631,287 $684,681 $675,247 $332,509 $9,934,690 Prop.Tax-R&B Shareback 50.00% ($691,292) ($691,292) 1% Sales Tax $5,021,624 $3,212,770 $8.234,394 Sales Tax Shareback 15,00% ($753,244) ($481,916) ($1,235,159) 1/2% Sales Tax $4.310.562 $4,310,562 Total $8,954,184 $2,074,694 $159,176 $2,730,855 $631,287 $4,310,562 $684,681 $675,247 $332,509 $20,553,195 SourceoTown of Vail 0 Basis Property Tax 1 34.25% $1,604,888 $947,350 $54,518 $216,216 $234,503 $231,272 $113,884 $3,402,631 Prop.Tax-R&B Shareback 50.00% ($476,010) ($476,010) 1% Sales Tax 2 35.97% $1,806,278 $1,155,633 $2,961,912 Sales Tax Shareback 15.00% ($270,942) ($173,345) ($444,287) 1/2 % Sales Tax 2 35.97% $1.550.509 $1 _550509 Total from TOV $3,140,224 $471,340 $54,518 $982,288 $216,216 $1,550,509 $234,503 $231,272 $113,884 $6,994,755 General R & B Soc.Svcs. Cap. Impv. Cap. Expns EV Tms/Trl Debt Svc. Retlremnt Ins. Other Fund Fund Fund Fund Fund Funds Fund Fund Fund Total Expns $ Amt Expenses Clk&Reoorder $908,937 $142,000 $77,177 $24,217 $1,152,331 P&Z $561,965 Assessor $1,196,380 $24,000 $74,684 $37,057 $1,332,121 Weed/Pest $11Q289 Treasurer $697,354 $58,000 $33,785 $12,469 $801,608 An. Control 5306,216 Sheriff-Detention $1,307,350 $12,500 $35,184 $1,355,034. An. Sheller $47,646 5th Judicial District $576,173 $576,173 Bldg Insp $575,211 Coroner $36,659 $36,659 Environ Hflh $312,389 BOCC $480,424 $13,700 $9,183 550.3,307 Fac. Mgnt $1,779,736 Other GFAdmin $2,097,077 $18,582 $53,964 $2,169,623 Fair/Rodeo $240,035 R & B Fund $5,603,180 $5,603,160 Extension $91,850 Hlth & Human Svcs $1,171,956 $1,330,545 $30,282 $61,561 $2,594,344 Housing $94,630 Transportation & Trails $4,312,313 $4,312,313 Airport $4,246,564 Other $425,141 $425,141 Landfill $1,745,860 Dbt SvoJC1EC81dg $718,365 $719,865 $1,438,230 Sheriff-Operations S3.488085 $9.488,085 $11,960,395 $5,603,180 $1,330,545 $942,365 $260,710 $4,312,313 $719,865 $233,635 $425,141 $25,788,149 $10,112,391 Expns Allocated to TOV 0 Basis Clk&Recorder 3 13.88% $126,160 $19,710 $10,712 $3,361 $159,944 Assessor 1 34.25% $409,710 $8,220 $25,579 $12,692 $456,251 Treasurer 1 34.25% $238,844 $19,865 $11,571 $4,271 $274,551 Sheriff-Detention 3 13.88% $181,460 $1,735 $4,884 $188,079 5th Judicial District 3 13.88% $79,973 $79,973 Coroner 3 13.88% $5,088 $5,088 BOCC 4 27.55% $132,357 $3,774 $2,530 $138,661 Other GF Admin 4 27.55% $577,745 $5,119 $14,867 $597,731 H1th 9 Human Svcs 3 13.88% $162,667 $4,203 $8,545 $175,415 Transportation & Trails 3 13.88% $598,549 $598,549 Sherff4)pen t m 3 13.88% $484,146 $484,14!3 Dbt Svc (JC/EG Bldg) 3 13.88% $99,709 $99,917 $199,626 Other 3 13.88% $777,721 Lire in EC/Work in Van 5 17.80% $1102 071 $236,837 $141.485 $35.247 $661.050 $110.351 $32.482 $75.675 $2`995`198 $1.800.006 Total $4,100,271 $777,721 $236,837 $288,989 $97,941 $1,259,599 $210,268 $83,632 $75,675 $6,353,212 Goneral R & S SOC.Svcs. Cap. Impv. Cap. Expns EV TmsfTrl Debt Svc. Retlremnt Ins. Fund Fund Fund Fgnrr Fund Funds Fund Fund Fund Total TOV Revenues OVER(UNDER) ($M.047) ($306,381) ($182,319) $693,299 $118,274 $290,910 $24,235 $147,640 $38,209 $641,543 ($1,158,463) TOV Expenses Eagle County Government 1% Sales Taff Capital Improvement Fund Prepared by: Finance Department 06122/99 08:38 AM Actual (Audited) 1999 Descriotion_ 1994 1995 1996 1997 1998 Budget Beginning Fund Balance $1,451,526. $2,942,058 $3,759,854 $4,758,674 $5,437,089 $2,722,634 Source of Funds 35% of 1 % Sales Tau $2,138,911 $2,271,268 $2,513,597 $2,779,766 $3,012,764 $3,212,770 Intergovernmental $7,800 Fedl Aid-COPS Gmt $1,309,500 State Aid-G000 $10,000 Gravel Royalty-Frgrds $250,000 Interest $6,824 $21,612 Lease Purchase F...:: Js $1,884,044 Other $14,570 Sub-total $2,168,105 $2,292,880 $4,397,641 $2,779,766 $3,012,764 $4,782,270 Transfers In: From-General Fund $703,800 $898,985 $151,500 $3,615,865 $2,250,000 - Soc Svcs Fund $329,543 ' -Motor Pool Fund $400,000 - Consvtn Trust $18,000 $19.081 $61.502 $2.500 $150,000 $225,000 Sub-total $721,800 $918,066 $213,002 $3,618,365 $150,000 $3,204,543 Total $2,889,905 $3,210,946 $4,610,643 $6,398,131 $3,162,764 $7,986,613 Use of Funds Transfers Out To - Debt Svc Fund (JC) $819,363 $823,378 $717,517 $713,783 $718,365 $651,413 - Airport Fund (C/O) $107,255 $54,703 $142,100 Sub-total $926,638 $878,081 $859,617 $713,783 $718,365 $651,413 Berry Creek 5th $25,211 $25,330 $24,853 $24,908 $24,913 $28,311 BOCC Unallocated $2,508 Lease Pyrrit-Microwave Eq $1,025,486 $1,025,486 $200,000 Sheriff-Light TrksNeh $17,778 $97,985 $54,516 $25,000 $50,000 -Detentions-Mach/Eq $38,860 $170,138 -Mach/Eq $116,965 $137,534 $669,237 $2,046,000 -Microwave Equip $1,884,044 Comptr Hrdwre/Sftwre-1T $221,509 $117,565 $52,711 $78,727 $71,519 $30,000 -Clk&Rec $21,362 $136,418 $11,582 -Treasurer $1,667 $24,007 $34,892 $23,108 -Assessor $4,089 $49,000 -GIS $136,363 $149,946 Pub. Trstee-FumJFiutures $14,570 Engineering-Light TrksNeh $16,548 Bldg Insp-Light TrksNeh $16,900 $34,000 Planning-Light TrksNeh $20,287 Weed & Pest-Light TrkNeh $28,229 Grds & Bldgs: Public Works $7,076 $23,137 $548,378 $256,145 Fair Grds Improvmnts $25,369 $19,081 $15,244 $5,295 $87,812 $346,775 Fair Grd-Bldgs $97,930 $788 $46,324 $4,617 $20,208 Frgrds Grandstands $82,222 $2,177,411 Gen. Bldg Improvmnts $8,085 $1,124,594 $47,259 $580,228 $524,870 Old Crt Hse Remodel $164,960 $2,835,160 $216,375 East Satellite Office $141,672 $53,137 Furn/Fodures $26,977 $19,781 $2,870 Light TrksNeh $49,723 $30,000 Machineryt /Eq $39,697 $26,000 Tree Farm $27,881 $21,095 $7,402 $2,162,000 ADA Upgrades $3,985 $5,494 $40,000 Planning-Land Acq $176,736 $151,128 East/West Msh Crk $2,000,000 R&B Shops/Bldgs $180,848 $92,486 Engineerinq-Mach/Eq $81,488 Sub-Total $472,735 $1,515,069 $2,752,206 $5,005,933 $3,922,319 $9,947,544 Total $1,399,373 $2,393,150 $3,611,823 $5,719,716 $4,640,684 $10,598,957 Ending Fund Balance $2,942,058 $3,759,854 $4,758,674 $5,437,089 $3,959,170 $110,490 ®nte r®ff i M E M O R A N D U M t®. Jim Hartmann from: John Staight subject: Town of Vail Letter date: June 30, 1999 I wanted to provide you with some additional information regarding item No. 6 contained in the Town of Vail's June 16 memorandum. This memo provides some more background information, in case you need it, in support of George's June 21 e-mail to you. • Regarding the first sentence, Eagle County had never formally scheduled data conversion to proceed from east to west. Stewart Cooper, Neal Millett (ASI), and I had brain stormed about various possibilities for the data conversion progression, including converting data from east to west. I believe Diego Portillo, the Town of Vail's GIS Analyst, and one of Vail's planners asked me early on what the data conversion schedule was going to be. At that time, I replied that no scheduling decision had been made, and that it was going to be up to the GIS Project Team members to determine the most logical progression. As you know, the GIS Project Team subsequently decided that it would be best to start in Basalt and then generally move from west to east. Regarding the second sentence, direction was never given to County staff to "not deal with the municipalities." In fact, our very first data delivery will cover the southwestern portion of the County, including the Town of Basalt. One of my primary goals is to encourage the towns to participate in the GIS program, and utilize the County's data when it becomes available. At one of the Planner's Network meetings, held shortly after the completion of the Edwards pilot project, I gave a GIS presentation geared specifically towards the town planners. I believe several of the Town of Vail's planners were in attendance at that presentation. I have also been working closely with Vail's GIS Analyst to coordinate his efforts with the County's (in fact, he has come down to the County building several times to use one of our ARC/INFO workstations). The Town of Vail understands that we decided to convert data for the predominantly unincorporated portions of the County first, since it would allow our planners, engineers, and decision makers to start using the GIS system as soon as possible. With respect to the fifth sentence, the Town of Vail is indeed much further along than any of the other municipalities as far as their GIS capabilities. They have had a GIS Analyst on staff since last summer, and many of the planners, Public Works staff, and management staff are aware of the benefits of using GIS. Ironically, during Vail's recent budget cuts, one of the positions they eliminated was their GIS Analyst's position. As I understand it, they are planning to use one of their planners and one of their engineers, both of whom have a good background in GIS, to fill in the gap when the GIS Analyst leaves in August. Jim Hartmann Page 2 June 30, 1999 Jody or Mark Chapin could of course best address the last sentence regarding the updating of valuations. I confirmed with Neal Millett of ASI that we could begin converting data in the Vail area without disrupting the overall data conversion process. Actually, converting data in Vail next would work out relatively well for my department, since I will be training the new GIS Technicians and the data conversion process in Vail will be a relatively straightforward process since the Town is built-out. Of course, the only draw if we go to Vail next is that it will be two to three months before we retL,-rn to the unincorporated areas, and our internal GIS users are eagerly awaiting data for unincorporated Eagle County. I am actually happy to see that Vail is so eager to receive our GIS data. I think Mayor Ford's memo is a testament to fact that the towns realize just how valuable County's GIS program is going to be for them. Our contract with the Convergent group includes a provision that the County is licensed to freely distribute the custom applications Convergent has developed to any jurisdiction within the County. Also, as we discussed during our meeting on digital data distribution, we are planning on distributing our GIS data layers to the towns free of charge. Vail will be receiving significant, direct benefits for their tax dollars in the form of "free" GIS data, custom applications, and County GIS expertise. It is not a question of "if' they will receive a return on their tax dollar, but rather how soon. cc: George Roussos