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Home My WebLink About2000-10-03 Support Documentation Town Council Evening Session VAIL TOWN COUNCIL EVENING MEETING TUESDAY, October 3, 2000 7:00 P.M. IN TOV COUNCIL CHAMBERS NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. CITIZEN PARTICIPATION. (5 mins.) 2. Consent Agenda. (5 mins.) o Approval of the September 5th and 19th meeting minutes o Second reading of Ordinance No. 24, Series of 2000, an ordinance amending Section 12-11-4 (Design Review, Materials To Be Submitted; Procedures), Section 12-15-4 (Interior Conversions, Process), Section 12-15-5 (Additional Gross Residential Floor Area; 250), Section 12-16-2 (Conditional Use Permit, Application, Contents), Section 12-17-2 (Application Information Required), adding the requirement for co-owner signatures on development review applications or written letters of approval to be submitted to the Town of Vail Community Development Department; and setting forth details in regard thereto. 3. First reading of Ordinance No. 23,Series of 2000; an ordinance amending Brent Wilson the Official Zoning Map for the Town of Vail in accordance with Title 12, Zoning Regulations, Chapter 5, Zoning Map; rezoning the "Vail Golf Course Clubhouse Subdivision" from Outdoor Recreation (OR) district to General Use (GU) district. (45 mins.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications or deny Ordinance 23 on first reading. BACKGROUND RATIONALE: This request involves the rezoning of the golf course driving range property from "Outdoor Recreation" to "General Use." On September 27th, the Town Council reviewed the criteria for evaluation of this rezoning request and directed staff to draft a rezoning ordinance for review at the October 3rd town council hearing. Please refer to the staff memorandum for additional details. RECOMMENDATION: Staff recommends that the town council approve Ordinance 23, Series of 2000 on first reading. 4. First Reading of Ordinance No. 25, Series of 2000 - Supplemental Steve Thompson Appropriation #4 of 2000, Consolidation of Funds. (10 mins.) Christine Stouder ACTION REQUESTED OF COUNCIL: Approve, approve with modifications or deny Ordinance No. 25, Series of 2000, on first reading. BACKGROUND RATIONAL: The Town is budgeting to consolidate three accounting funds (Parking Structure Fund, Housing Fund and the Facility Maintenance Fund) with the General Fund and the Capital Projects Fund in the 2001-2002 budget. Staff wishes to formally make this consolidation during 2000 which requires combining the existing budget by ordinance. This procedure restores the parking, housing administration, and facilities functions back to the General Fund where they had been reported before separate funds were created, and will treat the funds as if they had been closed as of January 1, 2000. 5. Resolution No. 9, Series 2000 - A Resolution of the Town Council Stating Bob McLaurin Opposition to the Proposed Constitutional Amendment 21, otherwise known Steve Thompson as Initiative #205 or "Tax Cut 2000." (10 mins.) ACTION REQUESTED OF COUNCIL: Approve and adopt Resolution No. 9, Series of 2000. BACKGROUND RATIONAL: Town Council directed staff to provide a resolution expressing Council's opposition to Amendment 21, otherwise known as Initiative #205 or "Tax Cut 2000." Amendment 21 proposes a reduction in certain taxes and fees. It is believed that such reduction would have a substantial impact upon the ability of Governmental and Quasi-Governmental entities to provide important and necessary services. 6. Resolution No. 10, Series of 2000, a resolution adopting an amendment to Russell Forrest the Donovan Park Master (1985) which provides an updated reflection of the community needs, concerns and priorities as they relate to the development of the lower bench of Donovan Park. (30 mins.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Resolution No. 10, Series of 2000. BACKGROUND RATIONALE: On September 25, 2000, the Town of Vail Planning & Environmental Commission held a public hearing to consider a proposed amendment to the Donovan Park Master Plan. Upon consideration of the proposed amendment, the Commission voted 5- 1(Schofield opposed) to forward a recommendation of approval of the amendment to the Vail Town Council. In making their recommendation the Commission further recommended that the Vail Town Council take an active participatory role to determine the final scale, bulk, and mass of the proposed development. Upon voting against the motion, Commissioner Schofield expressed a concern that too many (structures) was being proposed for the park resulting in too much congestion. A copy of the proposed amendment to the Donovan Park Master Plan and the staff memo to the Planning & Environmental Commission dated September 25, 2000 was distributed to the Vail Town Council on Tuesday, September 26, 2000. STAFF RECOMMENDATION: The Community Development Department recommends that the Vail Town Council approve Resolution No. 10, Series of 2000, and adopt the proposed amendment to the Donovan Park Master Plan. Staff would recommend that the public input and comments gathered over the course of the public meetings be incorporated into the appendices of the master plan document. 7. Resolution No. 11, Series 2000 - A Resolution of the Town Council Russell Forrest stating opposition to the proposed Amendment No. 24, otherwise known as Citizen Initiative to Mange Growth. (10 mins.) ACTION REQUESTED OF COUNCIL: Approve and adopt Resolution No. 11, Series of 2000. BACKGROUND RATIONAL: Town Council directed staff to prepare a resolution opposing Amendment 24 also known as Citizen Initiative to Mange Growth. The intention of the proposal to limit growth and to produce a tool appropriate to directing growth into or adjacent to existing municipalities and reducing consumption of agricultural land, limiting the development of rural areas are issues that need to be addressed. However, the vagueness of the measure as written will produce unintended consequences contrary to its stated purpose. 8. Resolution No. 12, Series 2000 - A Resolution in support of the Passage Steve Thompson of De-Brucing Town of Vail's Property Tax Revenue. (10 mins.) ACTION REQUESTED OF COUNCIL: Approve and adopt Resolution No. 12, Series 2000. BACKGROUND RATIONAL: Town Council directed staff to provide a resolution expressing Council's support of the passage of De-Burcing Town of Vail's Property Tax Revenue. 9. Parking Discussion. (30 mins) Greg Hall Arnie Ullevig ACTION REQUESTED OF COUNCIL: A finalized plan for management of the 2000/2001 parking season. BACKGROUND RATIONALE: We have identified policies that the overall parking plan should meet. Enclosed is a parking plan to meet those policies. This program: o Manages the peak times. o Outlines how additional free parking could be achieved during the non-peak days. o Provides a variety of parking options. o Provides an emphasis toward incentives to shop during non-peak times. Recognizes the special needs of the employees. The attachments further outline the overall proposal. STAFF RECOMMENDATION: Approve the parking plan for the 2000/2001 season. 10. Town Manager's Report. (5 mins.) Bob McLaurin 11. Adjournment (9:40 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT !TAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY,10/10/00, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE FOLLOWING VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 10/17/00, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 10117/00, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24 hour notification. Please call 479- 2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL - MINUTES TUESDAY, September 5, 2000 7:00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, September 5, 2000. The meeting was called to order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT: Ludwig Kurz, Mayor Chuck Ogilby Diana Donovan Rod Slifer Greg Moffet COUNCIL MEMBERS ABSENT: Sybill Navas, Pro-Tem Kevin Foley STAFF MEMBERS PRESENT: Bob McLaurin, Town Manager Pam Brandmeyer, Assistant Town Manger Tom Moorhead, Town Attorney ---------------------------------------------7--------------------------------------------------------------------------- The first item on the agenda was Citizen participation. Leonard Busse, president of the Vail Golf Course Town Homes on Sunburst Drive, said the Town Council was in breech of zoning with regard to the ice rink being erected on the Vail Golf Course Driving range. He said the Planning Commission must make the appropriate zoning changes before approving an appropriation. Ordering rink equipment before the appropriation takes place is not right; the rink must be canceled now. He called attention to the fact that the lobbyists for the bubble are not Vail residents. Mr. Busse said that an environmental impact study needs to be done with regard to noise, and light pollution. He said Town of Vail has always stood for outdoor sports. Chuck Crist drew everyone's attention to the Growth Initiative ballot issues that would have an effect statewide. He urged the Council to research both the Growth Initiative and Bruce Amendment No. 24. He said, if passed, the Growth Initiative would have a profound negative impact on Eagle County. The second item on the agenda was the Consent Agenda. Moffet moved to approve the August 1 & 15, 2000, Town Council meeting minutes, as amended. Ogilby seconded. A vote was taken and the motion passed unanimously, 5-0. Moffet moved to approve the second reading of Ordinance No. 20, Series of 2000 - Innsbruck Condominium Buy Down Unit. Slifer seconded. A vote was taken and the motion passed unanimously, 5-0 The third item on the agenda was the first reading of Ordinance No. 22, Series of 2000, the Supplemental Appropriation. Council was asked to review the schedule of proposed supplemental appropriations to see the specific line items in this $1.6 million supplemental appropriation. $1.2 1 September 5, 2000 Town Council Evening Meeting Minutes million of the supplemental appropriation is for items the Council has previously discussed. The work proposed at the village parking structure and the work on Meadow Ridge Road were discussed in more detail in the Town Manager's report. Also a memo was enclosed to address the Marmot equipment upgrade. Moffet moved to approve Ordinance No. 22, Series of 2000 on first reading. Ogilby seconded. A vote was taken and the motion passed unanimously, 5-0. Leonard Busse said that this appropriation was an illegal act, that Council cannot approve the bubble until it is zoned. Moorhead said the appropriation is for the purchasing of equipment and has nothing to do with the location of the bubble. Donovan said the bubble is temporary, and it has not been decided where it will be located. The fourth item on the agenda was Resolution No. 4, Series 2000 - Supporting GO CO Grant request. The primary user groups at Ford Park, e.g., the Vail Alpine Garden Foundation (VAGF), the Vail Recreation District (VRD), the Vail Valley Foundation (VVF), and the Town of Vail (TOV), are jointly submitting an application to Great Outdoors Colorado (GOCO) for a grant to support the "construction of recreation facilities related to parks such as playgrounds, sports fields, or other fixed assets; or local government funds available for the construction of environmental education facilities." This request is based on the amendments to the Ford Park Master Plan, approved April of 1997, and will further the Town's collective ability to complete the tenets of the plan as approved. Moffet moved to approve Resolution No. 4, Series 2000. Slifer seconded. A vote was taken and the motion passed unanimously, 5-0. The fifth item on the agenda was Resolution No. 5, Series 2000 - Citizen Management of Growth Initiative. It is anticipated that there will be an initiated Constitutional Amendment on this November's ballot "The Citizen Management of Growth." The proponents have submitted the required number of signatures to place the measure on the November Ballot. It is anticipated that it will be placed on the ballot around September 13, 2000. This measure affects Vail and Eagle County. Municipalities with populations of 1000 or more in counties with populations of 25,000 or more are included. This Resolution addresses whether or not all of the lands within the Town of Vail boundaries should be property which is within the "committed area" for which Town of Vail may approve development. One of the criteria to qualify as land committed to development is land within a recorded subdivision or townsite and at least 50% of the lots have either had primary structures built or water and sewer service extended to them and all lots will be served by central water and sewer. It appears that if the Town of Vail is looked at in its entirety all lands within the town fall within this description. Dennis Gelvin, General Manager of the Eagle River Water and Sanitation District, has given the opinion that the entire Town of Vail has water and sewer service extended to it. The area of most legislation being adopted, especially by the front range cities, is to establish a clear definition as to what is defined as a "valid development application." This is significant in that the term is used in the Growth Initiative and if a valid development application has been filed for a particular piece of property, that property is considered a "committed area" within which a local government may approve development. The Resolution defines what presently exists in our code as applications that would result in development. Moorhead read a letter from Dennis Gelvin, Eagle River and Water & Sanitation District, stating that they believe all land within the Town of Vail Municipal boundaries have access to central water and sewer service and all lots are, 2 September 5, 2000 Town Council Evening Meeting Minutes or shall be, served by central water and sewer when development is completed. Council asked, hypothetically, if the Holiday Inn did not have an application prior to September 13`h would they be exempt or would they have to go through a referendum if they decided to do work at a later time. Russ Forrest said that this would not impact them as their property already has water and sewer running to it. Greg Hall asked if the frontage roads would be affected. Russ Forrest assured him that it would not. Moffet moved to approve Resolution No. 5, Series 2000, with the following changes. Under the fifth whereas add the word "adjustment" and after the fifth bullet add the word "application." Under the eighth whereas take out the word "maybe." Slifer seconded. A vote was taken and the motion passed unanimously, 5-0. The sixth item on the agenda was a request for a change of use from restaurant to office space at the Potato Patch Club. For many years the Potato Patch Club has been the site of a legal non- conforming "grandfathered" restaurant operation on the property. Section 12-8-8 of the Town Code permits a change of non-conforming uses on a site, subject to Town Council approval. The applicant is proposing a change from one non-conforming use (restaurant) to another (professional offices). Brent Wilson explained that there would be a reduction in traffic congestion and nuisance impacts, such as noise, odors, dust, etc. Moffet moved to approve the request for a change of use from restaurant to office space at the Potato Patch Club with the following findings: The Town Council determines that the proposed use does not substantially differ from the existing non-conforming use in terms of compatibility with the character of the area in which it is located. The Town Council determines that the proposed use does not increase or aggravate the degree of non-conformity existing prior to any such change of use. Moffet said there should be more office space in town. Slifer seconded. A vote was taken and the motion passed unanimously, 5-0. The seventh item on the agenda was the Town Manager's Report. Moffet moved to adjourn. Ogilby seconded. A vote was taken and the motion passed unanimously, 5-0. The meeting adjourned at 7:50 P.M. Respectfully submitted, Ludwig Kurz Mayor ATTEST: Lorelei Donaldson, Town Clerk Minutes taken by Beth Salter 3 September 5, 2000 Town Council Evening Meeting Minutes VAIL TOWN COUNCIL VAIL TOWN COUNCIL - MINUTES TUESDAY, September 19, 2000 7:00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, September 19, 2000. The meeting was called to order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT:Ludwig Kurz, Mayor Chuck Ogilby Diana Donovan Rod Slifer Greg Moffet Sybill Navas Kevin Foley STAFF MEMBERS PRESENT: Bob McLaurin, Town Manager Pam Brandmeyer, Assistant Town Manger Tom Moorhead, Town Attorney The first item on the agenda was citizen Participation. Kevin Foley said he and his family may have "overreacted" to the situation and that "we'd (Kevin and his family) like to put that behind us." Foley went on to say, "I'd like to continue to serve this community to the best of my abilities and if you folks (Council) will have me come back there and sit with you, I'd be honored to do so." Foley was immediately embraced by the six Councilmembers and was invited to return to his seat for the remainder of the meeting, with Mayor Ludwig Kurz concluding, "We now have a full house." Farrow Hitt, manager of Park Meadows Lodge, thanked Foley for his return to office. He also expressed concern about the impact of a possible merger between the Vail Valley Tourism and Convention Bureau and the Vail Valley Chamber of Commerce. As a supporter of the 1.4 percent lodging tax in Vail, Hitt suggested the need for additional safeguards to ensure that Vail businesses remain the beneficiaries of lodging and other customer inquires prompted by Vail's marketing campaign. Hitt suggested a special phone number be used in the campaign to protect Vail business owners. Tom Moorhead reminded the Town Council that they were the board of directors for the Local Marketing District and have the ability to monitor all decisions made with respect to the district programs and expenditures. 1 September 19, 2000 Town Council meeting minutes Joe Staufer suggested that Councilmembers, who sit as the Local Marketing District Board of Directors, familiarize themselves more fully with how the tax is administered. As the outgoing president of the Vail Community Chamber, Staufer also requested placement of the Chamber's Web site address on all marketing materials sponsored by the Local Marketing District. Staufer justified his request by saying that all lodges in Vail are represented on the Chamber's site. Staufer also requested consideration of a new sound system in the Council Chambers. Jim Lair, the newly-appointed director of the Eagle County Regional Transportation Authority (ECO), introduced himself to the community and thanked the town for providing staff assistance in recruiting bus drivers from Australia and New Zealand. Kevin Foley, who serves as ECO's chairman, said Lair's appointment by the board was unanimous, in part, because of Liar's expertise in the area of operations. Harry Gray, a Vail resident, said he was in support of the bubble. He said there has never been enough ice time and hopes this will help solve the problem. Judy Sibley expressed her appreciation for the 3rd sheet of ice. Glenn Davis, the president of the Vail Junior Hockey league, expressed thanks and appreciation for all that the Town Council, McLaurin, and Moorhead have done to make the 3rd sheet of ice possible. Shawn Borris, president of Skating Club Vail, thanked the Town Council for its continued support of a temporary ice rink despite recent opposition from adjacent property owners. The second item on the agenda was the second reading of Ordinance No. 22, Series of 2000, a Supplemental Appropriation. The supplemental includes: $770,385 for the purchase of a temporary ice rink; $277,500 for assistance with the Ford Amphitheater reconstruction; $230,000 for lighting improvements and restroom upgrades at the Vail Village parking structure; and $128,740 to contract with the White River Institute for community facilities planning, among others. Moffet moved to approve the, second reading of Ordinance No. 22, Series of 2000. Navas seconded. A vote was taken and the motion passed unanimously, 7-0. Donovan said, during the supplemental appropriation discussion, that public skating opportunities would be a component of the temporary ice rink operations. The third item on the agenda was the first reading of Ordinance No. 24, Series of 2000, an ordinance amending Section 12-11-4 (Design Review, Materials To Be Submitted; Procedures), Section 12-15-4 (Interior Conversions, Process), Section 12-15-5 (Additional Gross Residential Floor Area; 250), Section 12-16-2 (Conditional Use Permit, Application, Contents), Section 12-17-2 (Application Information Required), adding the requirement for co-owner signatures on development review applications or written letters of approval to 2 September 19, 2000 Town Council meeting minutes be submitted to the Town of Vail Community Development Department. On September 5, 2000, the Community Development Department presented a memorandum to the Vail Town Council outlining the many issues and conflicts associated with development review applications for jointly owned property. Specifically, staff addressed the issue of development on A,B,C and A/B parcels in the Town of Vail. Due to the joint ownership nature of much of the land in the Town and the need to insure fairness and consistency in the implementation of the Town's land use regulations, the Council directed staff to prepare an ordinance that would require all owners of a property being considered for development to sign the development review application. Moffet moved to approve Ordinance No. 24, Series 2000, on first reading. Foley seconded. A vote was taken and the motion passed unanimously, 7-0. The fourth item on the agenda was Resolution No. 6, Series 2000 - Designating a public place within the Town of Vail for the posting of public meetings for the Vail Town Council, the boards, commissions and authorities of the Town of Vail. This is a resolution that needs to be adopted annually. Currently, the notices are posted at the east and west entrances of the Municipal Building. Additional postings will be placed at the exits to the Lionshead and Vail Village parking structures. Moffet reminded the public that the Town of Vail Web site posts the agendas every Friday afternoon. Moffet moved to approve Resolution No. 6, Series 2000. Navas seconded. A vote was taken and the motion passed unanimously, 7-0. Donovan thanked Pam Brandmeyer for acknowledging the need to post the agendas in additional public places. The fifth item on the agenda was Resolution No. 7, Series 2000 - Co. Signer. Due to reorganizing duties in the finance department, it is, necessary to add an additional signer to the Town's checking account. Moffet moved to approve Resolution No. 7, Series 2000. Navas seconded. A vote was taken and the motion passed unanimously, 7-0. The sixth item on the agenda was Resolution No. 8, Series 2000 - Setting a Public Hearing for the Annexation of 1-70 Corridor. The Town of Vail has for a number of years considered annexation of the property which contains the frontage roads and 1-70. The annexation will provide an opportunity for the Town of Vail to enter into an agreement with the Colorado Department of Transportation for maintenance of the frontage roads. The terms of that maintenance agreement have been agreed to. Before the Town can extend its maintenance responsibilities to the frontage roads it is necessary for them to be annexed. The Department of Transportation is equally interested in entering into the agreement for maintenance of the frontage roads and does not oppose annexation of its real property. The Colorado Department of Transportation is the only property owner within the area to be annexed. This resolution establishes the hearing date, time and place as required by Section 31- 12-108 C.R.S. McLaurin said the town is going to assume snow removal and minor 3 September 19, 2000 Town Council meeting minutes maintenance responsibilities on the frontage roads, while the state would continue with major maintenance responsibilities. In exchange, the town would receive a $100,000 annual payment from the state. Moffet moved to approve Resolution No. 8, Series 2000. Navas seconded. A vote was taken and the motion passed unanimously, 7-0. The seventh item on the agenda was the appointment of a DRB Member. Navas moved to appoint Andrew Blumetti to the Design Review Board. Navas seconded. A vote was taken and the motion passed unanimously, 7-0. The eighth item on the agenda was the Town Manager's Report. Navas shared information on memorials for Richard Vincent Foley (Kevin's father). Memorials may be sent to: Visiting Nurse Hospice, 120 Thomas St., Worchester, MA 01608 or St. Thomas Beckett Fund, c/o St. George's, 40 Brattle St., Worchester, MA 01606. In closing the meeting, Mayor Ludwig Kurz thanked the community for contributing to Vail's No. 1 ranking in SKI Magazine. He also warned against complacency, noting that "fame is fickle and sometimes short-lived." Lastly, Kevin Foley thanked the community again for its outpouring of support. Foley moved to adjourn. Moffet seconded. A vote was taken and the motion passed unanimously, 7-0. The meeting adjourned at 7:50 P.M. Respectfully submitted, Ludwig Kurz Mayor ATTEST: Lorelei Donaldson, Town Clerk Minutes taken by Beth Salter 4 September 19, 2000 Town Council meeting minutes ORDINANCE NO.24 SERIES OF 2000 AN ORDINANCE AMENDING SECTION 12-11-4 (DESIGN REVIEW, MATERIALS TO BE SUBMITTED; PROCEDURES), SECTION 12-15-4 (INTERIOR CONVERSIONS, PROCESS), SECTION 12-15-5 (ADDITIONAL GROSS RESIDENTIAL FLOOR AREA; 250) AND ADOPTING SECTION 12-16-2(H) (CONDITIONAL USE PERMIT, APPLICATION, CONTENTS), SECTION 12-17-2(G) (VARIANCES, APPLICATION INFORMATION REQUIRED), TO ADD THE REQUIREMENT FOR CO-OWNER SIGNATURES ON DEVELOPMENT REVIEW APPLICATIONS OR WRITTEN LETTERS OF APPROVAL TO BE SUBMITTED TO THE TOWN OF VAIL COMMUNITY DEVELOPMENT DEPARTMENT; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, the purpose of this ordinance is to codify the requirement for co-owner signatures on development review applications or written letters of approval; and WHEREAS, on September 5, 2,000, the Vail Town Council held a worksession meeting to discuss the need for co-owner signatures and has directed staff to prepare this ordinance; and WHEREAS, the Vail Town Council has found that there is a need for co-owner signatures on development review applications or written letters of approval to insure the reasonable and equitable implementation of land use regulations on properties with more than one owner; and WHEREAS, the Planning & Environmental Commission and the Design Review Board have discussed the need for the co-owner signature requirement on development review applications or written letter of approval and support this ordinance; and WHEREAS, the Vail Town Council considers it in the best interest of the public health, safety, and welfare to adopt this ordinance and require co-owner signatures on development review applications or written letters of approval. NOW, THEREFORE,,BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Pur ose of the Ordinance The purpose of Ordinance No. 24, Series of 2000, is to amend Sections 12-11-4(B)(1) (d) & (C)(1)(1), 12-15-4(D), 12-15-5(I), and adopt 12-16-2(H), and 12-17-2(G) to add the requirement for co-owner signatures on development review applications or written letter of approval. Section 2. Prooosed Amendments The following sections of the Vail Town Code are amended and/or adopted and shall read as follows: Section 12-11-40(1)(d): Application form. If the property is owned in common (condominium association) or jointly with other property owners such as driveways, "A/B" parcels or "C" parcels in duplex subdivisions, by way of example and not limitation, the written approval of the other property 1 Ordinance 24, Series of 2000 owner, owners or applicable owner's association shall be required. This can be either in the form of a letter of approval or signature on the application. Section 12-11-4(C)(1)(1): Application form and appropriate fee. If the property is owned in common (condominium association) or jointly with other property owners such as driveways, "A/B" parcels or "C" parcels in duplex subdivisions, by way of example and not limitation, the written approval of the other property owner, owners or applicable owner's association shall be required. This can be either in the form of a letter of approval or signature on the application. Section 12-15-4 (D): Process: Applications shall be made to the Department of Community Development staff on forms provided by the Department. Applications for interior conversions to single-family, two-family, primary/secondary or multi-family dwelling units located in a Special Development District (SDD) pursuant to this Section shall also be allowed without amending the GRFA provisions of the SDD. However, properties with GRFA restrictions recorded on the plat for the development shall be regulated according to the plat restrictions unless the plat is modified to remove such restrictions. If the property is owned in common (condominium association) or jointly with other property owners such as driveways, "A/B" parcels or "C" parcels in duplex subdivisions, by way of example and not limitation, the written approval of the other property owner, owners or applicable owner's association shall be required. This can be either in the form of a letter of approval or signature on the application. The planning staff will review the application to ensure the proposed addition complies with all the provisions of the interior conversion section. Section 12-15-50)(1): Application shall be made on forms provide by the Department of Community Development. If the property is owned in common (condominium association) or jointly with other property owners such as driveways or "C" parcels in duplex subdivisions, by way of example and not limitation, the written approval of the other property owner, owners or applicable owner's association shall be required. This can be either in the form of a letter of approval or signature on the application. The application shall also include: a. A fee pursuant to the current schedule shall be required with the application. b. Information and plans as set forth and required by subsection 12-11-4C of this Title. c. Any other applicable information required by the Department of Community Development to satisfy the criteria outlined in this Section. Section 12-16-2(H): If the property is owned in common (condominium association) or jointly with other property owners such as driveways, "A/B" parcels or "C" parcels in duplex subdivisions, by way of 2 Ordinance 24, Series of 2000 a. • o. example and not limitation, the written approval of the other property owner, owners or applicable owner's association shall be required. This can be either in the form of a letter of approval or signature on the application. Section 12-17-2(G): If the property is owned in common (condominium association) or jointly with other property owners such as driveways, "A/B" parcels or "C" parcels in duplex subdivisions, by way of example and not limitation, the written approval of the other property owner, owners or applicable owner's association shall be required. This can be either in the form of a letter of approval or signature on the application. Section 3. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 4. The repeal or the repeal and re-enactment of any provisions of the Vail Municipal Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 5. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are hereby repealed to the extent only of such inconsistency. The repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, heretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 19`h day of September, 2000, and a public hearing for second reading of this Ordinance set for the 3rd day of October, 2000, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. 3 Ordinance 24, Series of 2000 Ludwig Kurz, Mayor ATTEST: Lorelei Donaldson, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 3rd day of October, 2000. Ludwig Kurz, Mayor ATTEST: Lorelei Donaldson, Town Clerk 4 Ordinance 24, Series of 2000 ORDINANCE NO. 23 Series of 2000 AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP FOR THE TOWN OF VAIL IN ACCORDANCE WITH TITLE 12, ZONING REGULATIONS, CHAPTER 5, ZONING MAP; REZONING THE "VAIL GOLF COURSE CLUBHOUSE SUBDIVISION" FROM OUTDOOR RECREATION (OR) DISTRICT TO GENERAL USE (GU) DISTRICT. WHEREAS, the Town Council finds that this zoning designation is compatible with and suitable to adjacent uses, is consistent with the Town's Land Use Plan and Zoning Regulations, and is appropriate for the area; and WHEREAS, The Planning and Environmental Commission of the Town of Vail has recommended approval of this zoning map amendment at its September 25`h, 2000, meeting, and has submitted its recommendation to the Town Council; and WHEREAS, the Town Council considers it in the interest of the public health, safety, and welfare to amend the official Town of Vail Official Zoning Map. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. The Official Zoning Map of the Town of Vail is hereby amended as follows: The "Vail Golf Course Clubhouse Subdivision" shall be rezoned to General Use (GU) District, in accordance with the attached map exhibit. Section 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 3. The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. Section 4. The amendment of any provision of the Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that Ordinance No. 23, Series of 2000 occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 5. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this third day of October, 2000 and a public hearing for second reading of this Ordinance set for the 17th day of October, 2000, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Ludwig Kurz, Mayor Attest: Lorelei Donaldson, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 17th day of October, 2000. Ludwig Kurz, Mayor Attest: Lorelei Donaldson, Town Clerk Ordinance No. 23, Series of 2000 ORDINANCE NO. 25 SERIES OF 2000 AN ORDINANCE MAKING SUPPLEMENTAL APPROPRIATIONS AND BUDGET ADJUSTMENTS FROM THE TOWN OF VAIL PARKING FUND, HOUSING FUND, FACILITY MAINTENANCE FUND, GENERAL FUND, AND CAPITAL PROJECTS FUND, OF THE 2000 BUDGET AND THE FINANCIAL PLAN FOR THE TOWN OF VAIL, COLORADO; AND AUTHORIZING THE EXPENDITURES OF SAID APPROPRIATIONS AS SET FORTH HEREIN; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, contingencies have arisen during the fiscal year 2000 which could not have been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance No. 25, Series of 1999, adopting the 2000 Budget and Financial Plan for the Town of Vail, Colorado; and, WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in accordance with Section 9.10(a) of the Charter of the Town of Vail; and, WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make certain supplemental appropriations and budget adjustments as set forth herein. NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO that: 1. Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town Council hereby makes the following supplemental appropriations and budget adjustments for the 2000 Budget and Financial Plan for the Town of Vail, Colorado, and authorizes the expenditure of said appropriations as follows: FUND AMOUNT General Fund $ 1,401,895 Capital Projects Fund 2,328,535 Housing Fund (2,413,815) Parking Fund (2,885,491) Facility Maintenance Fund (2.089.108) Total $ (3.657._984) 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. 3. The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. 4. The repeal or the repeal and reenactment of any provision of the Municipal Code of the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. 5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extend only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 3rd day of October, 2000, and a public hearing shall be held on this Ordinance on the 17`" day of October, 2000, at 7:00 p.m. in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Ludwig Kurz, Mayor ATTEST: Lorelei Donaldson, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 17`h day of October, 2000. Ludwig Kurz, Mayor ATTEST: Lorelei Donaldson, Town Clerk cAorinance00.8 a/oo TOWN OF VAIL 92 , SCHEDULE OF REQUIRED 2000 SUPPLEMENTAL APPROPRIATIONS - 4th Supplemental ORIGINAL ADDITIONAL ADDITIONAL FUND 2000 BUDGET (REDUCED) (REDUCED) EXPLANATION SOURCE (INFORMATIONAL 2000 2000 ONLY) EXPENDITURES REVENUES GENERAL FUND: Revenues: Leases and Other 160,600 Move from Housing Fund Daily Fees and All Passes 1,763,000 Move from Parking Fund Interest, Leases, and Other 61,300 Move from Parking Fund Leases 18,150 Move from Facility Maintenance Fund Expenditures: Transfer to Housing Fund (30,000) No longer needed - Housing Fund closed Housing Administration 43,680 Move from Housing Fund Parking Gate Operations 370,359 Move from Parking Fund Facility Maintenance Operations 2,089,108 Move from Facility Maintenance Fund Internal Service Charge to Facility Maintenance Fund (1,073,252) No longer needed - Facility Maintenance Fund closed SUBTOTAL - GENERAL FUND 1,401,895 2,005,050 CAPITAL PROJECTS FUND: Revenues: Affordable Housing Sales 1,079,000 Move from Housing Fund Buy-Down Sales 1,000,000 Move from Housing Fund Vail Commons Commercial and Residential Leases 94,480 Move from Housing Fund Special Parking Assessments 62,340 Move from Parking Fund Transfer from Parking Fund (875,457) No longer needed - Parking Fund closed Expenditures: Transfer to Parking Fund (726,000) No longer needed - Parking Fund closed Parking Capital Maintenance 684,400 Move from Parking Fund Housing Projects 2,370,135 Move from Housing Fund SUBTOTAL - CAPITAL PROJECTS FUND 2,328,535 1,360,363 (CONTINUED) SUPPSUMcombinefunds00 t TOWN OF VAIL 9/28/00 SCHEDULE OF REQUIRED 2000 SUPPLEMENTAL APPROPRIATIONS - 4th Supplemental ORIGINAL ADDITIONAL ADDITIONAL FUND 2000 BUDGET (REDUCED) (REDUCED) EXPLANATION SOURCE (INFORMATIONAL 2000 2000 ONLY) EXPENDITURES REVENUES HOUSING FUND: Revenues: Leases and Other Revenue (143,100) (160,600) Move to General Fund Affordable Housing Sales (1,079,000) Move to Capital Projects Fund Buy-Down Sales (1,000,000) (1,000,000) Move to Capital Projects Fund Vail Commons Commercial and Residential Le (94,480) (94,480) Move to Capital Projects Fund Transfer from General Fund (30,000) (30,000) No longer needed - combine fund with General Fund Expenditures: Housing Administration (43,680) (43,680) Move to General Fund Housing Projects (1,223,610) (2,370,135) Move to Capital Projects Fund SUBTOTAL - HOUSING FUND (2,413,815) (2,364,080) PARKING FUND: Revenues: Daily Fees and All Passes (1,620,086) (1,763,000) Move to General Fund Special Parking Assessments (62,340) (62,340) Move to Capital Projects Fund Interest, Leases, and Other (61,300) (61,300) Move to General Fund Transfer from Capital Projects Fund (726,000) (726,000) No longer needed - move capital maintenance to CPF Expenditures: Gate Operations (323,359) (370,359) Move to General Fund Capital Outlay (325,000) (684,400) Move to Capital Projects Fund Transfer to Capital Projects Fund (875,457) (875,457) No longer needed - combine with Capital Projects Fund Internal Service Charge - Facility Maintenance (955,275) (955,275) No longer needed - combine with General Fund SUBTOTAL - PARKING FUND (2,885,491) (2,612,640) FACILITY MAINTENANCE FUND: Revenues: Internal Service Charge - General Fund (1,073,252) (1,073,252) No longer needed - combine with General Fund Internal Service Charge - Parking Fund (955,275) (955,275) No longer needed - combine with General Fund Rents and Leases (33,898) (18,150) Move to General Fund Expenditures: Operations (2,064,108) (2,089,108) Move to General Fund SUBTOTAL- FACILITY MAINTENANCE FUND (2,089,108) (2,046,677) TOTAL ALL FUNDS (3,657,984) (3,657,984) NET EFFECT ON TOWN-WIDE FUND BALANCES suppsumcombincrunds0o 2 ` TOWN OF VAIL 1 SCHEDULE OF FUND BALANCE EQUITY TRANSFERS Note: The fund balances of the Housing Fund, Parking Fund, and Facility Maintenance Fund as of January 1, 2000, will be transferred to the Capital Projects Fund as residual equity transfers as shown below. Accounting procedures allow residual equity transfers when a fund is closed. Effectively, the funds will be treated as though they were combined the General and Capital Projects Funds as of January 1, 2000. INCREASE ()(DECREASE) IN FUND BALANCE CAPITAL PROJECTS FUND: Transfer from Parking Fund 388,861 Transfer from Facility Maintenance Fund 379,165 Transfer from Housing Fund 1,060,431 HOUSING FUND: Transfer to Capital Projects Fund (1,060,431) PARKING FUND: Transfer to Capital Projects Fund (388,861) FACILITY MAINTENANCE FUND: Transfer to Capital Projects Fund (379,165) Net Effect on Fund Balances - Town Wide - RESOLUTION NO. 9 SERIES 2000 A RESOLUTON OF THE TOWN COUNCIL STATING OPPOSITION TO PROPOSED CONSTITUTIONAL AMENDMENT 21 OTHERWISE KNOWN AS INITIATIVE #205 OR "TAX CUT 2000" WHEREAS, Douglas Bruce, originator of the TABOR Amendment, desires to further amend the Colorado Constitution by an initiated measure to appear on the November 7, 2000, state general election ballot designated as Amendment 21 and commonly known as "Initiative #205 or "Tax Cut 2000;" and WHEREAS, Amendment 21 would mandate a reduction in certain taxes and fees by $25.00 in each and every year into perpetuity until the entire tax or fee is eliminated and abolished. For example, the first year reduction in each tax would be $25.00, the second year reduction in each tax would be $50.00, and the third year reduction in each tax would be $75.00, etc; and WHEREAS, Amendment 21 would potentially apply to a broad range of taxes and fees imposed by governmental and quasi-governmental entities that provide important and necessary services to residents of the Town of Vail. These entities include the Eagle River Water and Sanitation District, Eagle County, Vail Park, Vail Recreation District, Colorado Mountain College, RE50J, Minturn Cemetery, Colorado River Water Conservation, Vail Valley Conservation Water, Upper Eagle Valley Conservation & Sanitation, and Eagle County Health Services; and WHEREAS, the obvious intent of Amendment 21 is to eliminate and abolish the taxes that support the services provided by counties, municipalities, and special districts and the amendment may effectively bankrupt local governments and special districts; and WHEREAS, if Amendment 21 is approved by the Colorado voters, the Town of Vail will likely be forced to curtail, reduce, and potentially eliminate services that protect the public health and safety that ensure our quality of life; and WHEREAS, if Amendment 21 is approved by the Colorado voters, other government and special districts will likely reduce the level of services for law enforcement, education, fire protection, emergency response, drainage and flood control, public utilities, street maintenance and repair, and other important and necessary services enjoyed by the residents of the Town of Vail; and WHEREAS, sufficient citizen control over governmental revenue and spending already exists through the voter-approved provisions of the 1991 Taxpayer's Bill of Rights (TABOR); and WHEREAS, it is both the obligation and the desire of the Town Council to communicate its strong opposition to Amendment 21 to the public; and WHEREAS, the Colorado Fair Campaign Practices Act, at C.R.S. Section 1-45-117(1)(b)(III)(A), authorizes the Town's adoption of a resolution and the taking of a position of advocacy on any issue pending before the electorate. NOW, THEREFORE, be it resolved by the Town Council of Town of Vail, that Section 1. The Town Council, on behalf of its citizens, expresses its strong opposition to Amendment 21, otherwise known as Initiative #205 or Tax Cut 2000, which will be on the November 7, 2000, state general election ballot. Section 2. This resolution shall take effect immediately upon its passage. INTRODUCED, READ, APPROVED AND ADOPTED this 3`d day of October, 2000. Ludwig Kurz, Mayor ATTEST: Lorelei Donaldson, Town Clerk toe iax, u o o a ® cut wo cr sh l .r ,.t Eagle County would be hit" espe'cgally hard s By Pam Holmes Boyd Vail Daily Correspondent As Nov. 7 approaches, a proposal to slash prop= " erty taxes across Colorado has many local govem- ments concerned, Eagle County included. - - Amendment 21, also referred to as Tax Cut 2000, would reduce an individual's property taxes by $25 the first year, and another $25 each subse- quent year for every county, municipality and spe- cial district on an individual's property talc. bill: = r? ' ' Additionally, the $25 annual cut would be applied - .w.. to income taxes, motor vehicle taxes, sales taxes, franchise taxes and utility taxes. Joe Drew, a vice president with the investment banking firm of Hanifin Imhoff and a member of the "No on Amendment 21" committee, told the Eagle County commissioners Monday that while the idea - sounds simple, it would have a huge impact in how Colorado is governed. That impact would be espe- cially hard in places such as Eagle County, which has a proliferation of special districts with small mill levies. Dally file photo Drew said entities such as the Cedar Hill Ceme- Devon Wright, S, left, and Cynthia Edgerton, S, talk while finishing their watercolor self por- tery District in Gypsum would be effectively put out traits in Tiffany Swan's third-grade classroom. Opponents say Amendment 21 would cut of business by the amendment, because its proper- school financing and most other entities that depend on property taxes. Supporters say the ty tax charges seldom reach the $25 annual mark for state government is required to make up any shortfall. an individual taxpayer. The first year of reimburse- ment would wipe out the cemetery district's budget. in 1992, Tax Cut 2000 proponents argue that the from anyone except Bruce, its author. But Amend- According to an analysis by the Eagle County State of Colorado will have to reimburse local gov- . ment 21 does have its supporter in Eagle County - Finance department, it would take longer to put ernments for lost revenues. But Drew questioned local political activist Michael Cacioppo. other governments out of service, but not much. The whether that would actually happen, arguing that Cacioppo demanded equal time to discuss the Western Eagle County Metropolitan Recreation the amendment does not mandate such reimburse- pros of the plan. He said if the plan did pass, the District might be able to hold on for a few years. It ment. state would have to reimburse local governments would take the Eagle Valley Library District four "I don't know how the state is going to be reim- for their lost revenues as a matter of political real- years to find its way to a zero income level. Local bursing local governments when their revenue ity.'He also claimed nuisance taxes, such as the fire protection districts and ambulance districts stream has been dried up," said Drew: vehicle ownership tax;.were the.true'taiget of the would have to struggle by on a fraction of the rev- According to figures presented by Drew, the, mittattve n+ ' a~ enues left to them by Amendment 21, if the initia- . State of Colorado would take a.$101, tut then . Thrs_rs:rtieamngful: tax•relief; wsa?dSCaeioppo five passes. - first year of the initiative. The second yearthatstate. Drew countered that the measure actually "If anyone here incurred an 80 percent reduction impact would'Ase to $225 million and the third ' means tax relief in the form of eliminated public in your family's budget, how would you function?" year it would top out at $435 million. services and reduced health and safety options. asked Drew. Drew said it would cost local govermtients $225. "The value of taxation is that you get something As Drew offered his Amendment 21 analysis, he million in its first year. He said, that increases to that you wouldn't be able to afford individually," painted a bleak picture of Colorado's future if the $661 million in the second year°and rn&e.than $L.' said Drew. He. believes that Amendment 21 also, voters approve the measure. billion the third year. ;:.'would keep Coloradans from affording public ser- "When I first heard about this amendment, I ini- "This initiative attacks local governments, first vices as a group. tially thought, `How bad can a',$25 cut be?"' said of'all" Drew continued., .'And when you get into Eagle 'County has planned an information ses Drew. He said further review of the proposal'con- . rural communities such as up here, you have°a'lot "sion regarding Amendment 21 on Wednesday; vinced him the answer would be "plenty bad." of special districts" Sept. 27. The session will be held in the Eagle, Authored by Douglas Bruce, who spearheaded Drew also said the amendment has not attract .County Room at the Eagle County Building beings the successful passage of the TABOR amendment ed broad-based su pport; and no announced support'` ° at 9 a.m. The public.is welcome.to attend. RESOLUTION No. 10 Series of 2000 A RESOLUTION ADOPTING AN AMENDMENT TO THE DONOVAN PARK MASTER PLAN (1985) WHICH PROVIDES AN UPDATED REFLECTION OF THE COMMUNITY NEEDS, CONCERNS AND PRIORITIES AS THEY RELATE TO THE DEVELOPMENT OF COMMUNITY PARK FACILITIES ON THE LOWER BENCH OF DONOVAN PARK. WHEREAS, in 1985 the Vail Town Council adopted the original Donovan Park Master Plan to provide a framework for the development of Donovan Park; and WHEREAS, comments from the public during the course of the formulation of the Town of Vail Comprehensive Open Lands Plan suggest that the Town should revisit the master plan to ensure that the park program developed in 1985 was relevant to today's needs, and WHEREAS, the Vail Town Council finds that the original master plan is in need of updating; and WHEREAS, the Town of Vail and the Vail Recreation District entered into an agreement to program, design, and construct a community center and park facility on the lower bench of Donovan Park to primarily serve the Vail valley resident; and WHEREAS, following nearly eight months of public meetings, discussions with the Vail Town Council and the Vail Recreation District, and the development of the park program and site plan, the Design Team is prepared to present the final development proposal and master plan amendment to the Town for consideration and approval; and WHEREAS, on September 25, 2000, the Town of Vail Planning & Environmental Commission held a public hearing to consider the proposed master plan amendment and has forwarded a recommendation of approval to the Vail Town Council; and WHEREAS, the purpose of the master plan amendment is to provide an updated reflection of the community needs, concerns, and priorities as they relate to the development of the lower bench of Donovan Park; and WHEREAS, the Vail Town Council finds it in the best interest of the residents, visitors and guests of the Town of Vail to adopt the proposed amendment as it furthers the Town's goal to be the premier mountain resort community. NOW, THEREFORE, be it resolved by the Town Council of the Town of Vail, Colorado: 1. The Vail Town Council approves by resolution the adoption of the "DONOVAN PARK Master Plan Amendment". prepared for the Town of Vail and the Vail Recreation District, dated October 3, 2000. INTRODUCED, READ, APPROVED AND ADOPTED this 3rd day of October, 2000. Ludwig Kurz, Mayor, Town of Vail Lorelei Donaldson, Town Clerk, Town of Vail A RESOLUTION No. 10 . Series of 2000 A RESOLUTION ADOPTING AN AMENDMENT TO THE DONOVAN PARK MASTER PLAN (1985) WHICH PROVIDES AN UPDATED REFLECTION OF THE COMMUNITY NEEDS, CONCERNS AND PRIORITIES AS THEY RELATE TO THE DEVELOPMENT OF COMMUNITY PARK FACILITIES ON THE LOWER BENCH OF DONOVAN PARK. WHEREAS, in 1985 the Vail Town Council adopted the original Donovan Park Master Plan to provide a framework for the development of Donovan Park; and WHEREAS, comments from the public during the course of the formulation of the Town of Vail Comprehensive Open Lands Plan suggest that the Town should revisit the master plan to ensure that the park program developed in 1985 was relevant to today's needs, and WHEREAS, the Vail Town Council finds that the original master plan is in need of updating; and WHEREAS, the Town of Vail and the Vail Recreation District entered into an agreement to program, design, and construct a community center and park facility on the lower bench of Donovan Park to primarily serve the Vail valley resident; and WHEREAS, following nearly eight months of public meetings, discussions with the Vail Town Council and the Vail Recreation District, and the development of the park program and site plan, the Design Team is prepared to present the final development proposal and master plan amendment to the Town for consideration and approval; and WHEREAS, on September 25, 2000, the Town of Vail Planning & Environmental Commission held a public hearing to consider the proposed master plan amendment and has forwarded a recommendation of approval to the Vail Town Council; and WHEREAS, the purpose of the master plan amendment is to provide an updated reflection of the community needs, concerns, and priorities as they relate to the development of the lower bench of Donovan Park; and WHEREAS, the Vail Town Council finds it in the best interest of the residents, visitors and guests of the Town of Vail to adopt the proposed amendment as it furthers the Town's goal to be the premier mountain resort community. NOW, THEREFORE, be it resolved by the Town Council of the Town of Vail, Colorado: 1. The Vail Town Council approves by resolution the adoption of the "DONOVAN PARK Master Plan Amendment", prepared for the Town of Vail and the Vail Recreation District, dated October 3, 2000 with the modifications identified in Attachment A. INTRODUCED, READ, APPROVED AND ADOPTED this 3rd day of October, 2000. Ludwig Kurz, Mayor, Town of Vail Lorelei Donaldson, Town Clerk, Town of Vail ATTACHMENT A DONOVAN PARK MASTER PLAN The master plan shall include one or more buildings that will be constructed in multiple phases. One building shall be included in Phase One and shall be designated as a community pavilion and include support.spaces commonly associated with such use. Any future phase could consist of 1 or 2 building ysrcL deeF;;,aIaU-to community recreational uses. All buildings shall be constru d within a building envelope described in the graphic site plan in Figure C of the Donovan Park Master Plan. Final building footprints and site locations will be reviewed by PEC for a conditional use permit, DRB for conformance to design guidelines, and ultimately Town Council for final approval prior to building construction. All construction shall minimize site disturbance to the extent possible. RESOLUTION NO. 1 1 SERIES 2000 A RESOLUTION OF TOWN COUNCIL STATING OPPOSITION TO THE PROPOSED CONSTITUTIONAL AMENDMENT 24, OTHERWISE KNOWN AS "CITIZEN MANAGEMENT OF GROWTH." WHEREAS, there has been proposed an initiative to amend the Colorado Constitution appearing on the November 7, 2000 state general election ballot designated as Amendment 24, commonly known as "Citizen Management of Growth;" and WHEREAS, the objective to manage growth and development in or near existing communities and to limit sprawl, reduce consumption of agricultural land, limit development in rural areas, and the need to limit expensive and remote infrastructure are laudable goals; and WHEREAS, the measure as proposed has the potential of producing unintended consequences that will over come the good intention of the proposal; and WHEREAS, the proposal has requirements which actually limit what growth citizens may consider; and WHEREAS, there are indications that Amendment 24 would increase the price of housing by restricting the supply of developable land without decreasing demand, thereby forcing the work force to live further from already developed areas; and WHEREAS, an unintended consequence is having more rural land placed into 35 acre lots to avoid the requirements of the measure; and WHEREAS, the vagueness of the measure could actually encourage dispersal and sprawl. NOW, THEREFORE, be it resolved by the Town Council of the Town of Vail that: SECTION 1. The Town Council, on behalf of it's citizens, expresses it's strong opposition to Amendment 24, otherwise known as "Citizen Management of Growth" which will be on the November 7, 2000 state general election ballot. SECTION 2. This Resolution shall take affect immediately upon its passage. INTRODUCED, READ, APPROVED AND ADOPTED this 3d day of October, 2000. Ludwig Kurz, Mayor ATTEST: Lorelei Donaldson, Town Clerk WoWd Amendment 24 really curb sprawl? by Carolynne White, Staff Attorney even propose a new growth area to its law, parcels of more than 35 acres are Drafters of Amendment 24 claim the citizens unless the growth area is one- exempted from regulation. proposal would reduce sprawl by sixth contiguous to committed areas or Amendment 24 thus creates an incen- requiring voter approval of new devel- previously approved growth areas. tive for owners of rural land to de- opment. Most municipal officials (Committed areas, in general, are areas velop into 35-acre parcels to avoid the agree that development should gener- that are fully or partially developed, or election and other requirements of the ally occur in or near existing commu- under consideration for development.) measure. More rural land will be de- nities. Properly written, an anti-sprawl In contrast, counties may propose veloped into 35-acre lots to avoid the measure could direct growth into or growth areas to their citizens regard- requirements of the measure, if it adjacent to existing municipalities, and less of location, or the location of passes. This scenario of increased reduce consumption of agricultural existing development. County growth sprawl could be compounded if the land, development in rural areas and areas are not required to be one-sixth General Assembly lowers the exemp- the need for more expensive and contiguous to anything. tion from 35 acres to facilitate rural remote infrastructure. Amendment 24 would increase the development and circumvent the But the million-dollar question is price of housing by restricting the sup- amendment's election and other re- whether Amendment 24 is likely to ply of developable land without de- quirements. achieve these anti-sprawl objectives. creasing demand. Workers will be Commercial development of less than 10,000 square feet within one mile of another commercial site also is 4 A i" 0'. - exempted from Amendment 24. The 01 1.01 0 a v ~ effect could be to disperse such facili- po d p = . 11'°0_0A ties, allowing a convenience store "at every mile post" and increasing ISO ; 01 c ;r-e'~ ' I?9 ~ °i0 ?9. sprawl. 09 1 o o d Amendment 24 exempts commer- 0,4 A iA a~, 111 cial and industrial development that , p ~ aly+~ "0010 provides only goods or services to 1`-, fA.Ay~r L'' o ate:~a o;?!! support nearby agricultural operations, POD,== D y s;+ r,~;v10A A ~R a A oP n 10 o p,0 ®D a r in an area where there are no other v° ~g,~•Dv4 p~ I commercial or industrial sites within one mile. The vagueness of this ex- emption, coupled with the one-mile A ~a1 I ; P `rte pr CO ° aD criteria, could allow big-box depart- IF ,p ment stores anywhere, so long as they L~ d ®n° pa u ' ° p - were a mile from other development a r : b ~o ?e - ; - ' and carried products purchased by agricultural families. This encourages dispersal and sprawl. An examination of the measure reveals forced to range further and further • Amendment 24 creates contrary that Amendment 24 demonstrates how from already developed areas in the incentives to develop outside existing unintended consequences can over- search for affordable housing, thus in- municipalities, but does not limit come the best of intentions. creasing the demand for housing that unincorporated areas from incorporat- • Though the law purports to pro- is remote from existing urban areas. ing as new municipalities to avoid a mote "citizen management of growth," The result:. increased sprawl. countywide vote. Assuming that mini- the measure actually limits what Land that is not subject to subdivi- mum population requirements of the growth citizens may consider. All new sion regulation at the time of develop- municipal incorporation statute are growth areas must be approved by the ment is exempted from Amendment met, a development could incorporate, voters; yet a municipality may not 24's requirements. Under current state continued on page 8 S IML PlewsletteQ Septembew 15, 2000 Telecommunications workshops a success Excavator; handbook ty " by Kevin Bommer, Technical Services Coordinator ;,';The;Utill Nt)tlflCatl0n',Celltef'Of CML and Colorado Counties, Inc., cosponsored four workshops on telecom- COIo Aas;released_a:new=ex' _ munications during the month of August. The workshops were targeted for rural eavatorrhandbook,oAin ng guide- z. areas that are largely underserved by one or more aspects of modern telecommu- Y linesJor'both excavator§: and"iatil nications. Workshops were held in Fort Morgan, Granby, Canon City and Montrose. °;ity ;ow;Hers: The hardbook also. ; `identifies'rect changes in state The workshops were divided into three parts. First, Dian Callaghan, a member of the PUC E-911 Task Force and the administrative director for the Office of and;`,fe(leral law ,and OSHA reg"d,a.: tions For a copy call (800) 922 I Consumer Counsel, gave an overview of 911 and enhanced 911 deployment throughout the state. Callaghan also covered advanced services offered through ;.1987 oraog on ,at "www UnCC Org.., various telecommunications providers. Second, Flo Raitano, executive director of the Colorado Rural Development Grind,; JtJIICIO,n r1215.r:,,c'; ` #'..';x Council, gave a presentation on Colorado's rural information superhighway. She 11eW CI$)/ half detailed the current state of Internet access in rural areas and the types of access =:GrapC) Junction _residents re r;.' people in urban and rural areas want. Raitano also discussed progress of the Cetltly C6,1ebt'af6d',the d2dication" `i: Colorado Strategic Plan for Statewide Telecommunications Infrastructure, which of a $6 9-million city hall The city is referred to as the Beanpole Project. hall re IaCeS a.Serio.usl x,06fdated';;. , Finally, representatives from the crampedxand leaking buildi n g,, State of Colorado s: with 116 `ear-old'ro'ots The:'old. Telecommunications Services talked / ; ,city hall_vvas;located in a buildin about implementation of the new 800 MHz digital trunked radio sys- that was ongmally constructed m a_ tem for state and local government 1$84'aS:\ail`°eleinenfary school: _It, _ ` communications. Primarily used for r a Mesa State CUllege public safety, DTRS capabilities far g and al60; hOUSed the Clty library before it was condemned exceed'modern VHF systems used by most agencies throughout the int'.1=948:` >;r country. The state is providing the :;Th2:Glty'pu`rGhasedalie:'bu.ildiiig= backbone for the system and local and. 'ovated-it fot48-ci halt in governments have the opportunity to 1;9.5Q When`thecity°:6egan.`expa?i- use it. sim lans~; n,::1996;;a stud.' re- Representatives from state, mu- a`r`_,Vealed`thO sandstone;fdQndation nicipal, county and other government agencies attended the four workshops. For -.wGas~cru_mblin °bad'I ;`,Ci - offi ' cials~ more information or materials presented, contact Kevin Bommer at the League at 9 tYi' ' (303) 831-6411 or kbommer@cml.org. ;deedetl;to,razeythe=building t0 make way for a new city hall y = Good Housekeeping gives awards for women our~ng the 16;m00ths,4of'eo6 struction`, the city hall'.staff in ouernment, worked `out=aof fe-Moorary-J' ces ; , nominations sought shopping;,center Each year Good Housekeeping magazine and the Center for American Women and Politics honor 10 women in government - elected or appointed officials or F;;,Home=rule charter, t°ob`e:=~~ career civil servants - whose work exemplifies the ways government improves vofetl=on; i'":;IVlorruson peoples lives. More information and a nomination form are available on the Web - - y Oii; Se t 26„ voters In Morri son site www.cawp.rutgers.edu or call (732) 932-9384, ext. 231. Nominations must be - postmarked by Monday, Dec. 4. will.goJ6 thepolls,to"decid"e': .lhether t0 adopt a' home rule Connie Baker, program administrator for Aurora's Teen Court, was one of the Vl 10 award winners for 2000. Baker's highly successful teen courts - in which charfer for the,toWn Stnee April 4; judge, jury, prosecuting and defense attorneys are all teenagers - have been in- a llin&e 'rhemb,er`'COfTlCnlttee hlS;;" : y. strumental in reducing the rate of repeat offenders. Baker attributes this to the fact ;been. ashingo6tthe artIC,U11fS` that "kids listen to each other." As a result of her efforts, there are now 25 teen ~of.a;draft Home=rule~charfec`<f4r courts throughout Colorado. ¦ n Morrison: September 15, 2000 GML Newsletter 5 Fair practices act %wa paign don'ts by Geoff Wilson, General Counsel as via a local government newsletter ties to engage in campaign activities. allots in statewide or local or cable television broadcast). 5. If the local government has a pol- elections often include issues of 2. The act provides that any public icy permitting public groups to use its profound importance to Colorado mu- official who has policy-making re- facilities for community purposes, it nicipalities. As community leaders, sponsibilities may spend up to $50 of may allow groups opposed to or sup- municipal officials can and should be- Public money on phone calls, letters or portive of the ballot proposition to use come actively involved in the public other activities "incidental to express- those facilities if the policy is applied in an evenhanded fashion. discussion of these issues. However, t;l 6. Public employees may respond to the state Fair Campaign Practices Act unsolicited questions or requests for places significant restrictions on the information about a ballot issue; how- use of public funds for advocacy pur- poses or for dispensing information in ever, the local government should carefully avoid producing information connection with local or statewide bal- ~ j for distribution that is designed to in- fluence the passage or defeat of the is- The FCPA restrictions apply once a statewide petition has been submitted sue. for title setting, once a title has been 7. The local governing body may use public set on a local initiative or referendum, funds to develop and dis- and upon final action of the governing tribute a factual summary on any issue body placing a referred measure on the that will appear on a ballot in the juris- - diction. The summary must include ar- ballot. These guidelines are intended ing his or her opinion on any such guments for or against the proposal, to provide municipal officials and em- issue." but the summary itself may not con- ployees with general guidance con- This provision is intended to help tain a conclusion or opinion in favor of cerning what they may or may not do, public officials avoid technical or against the proposal. consistent with the FCPA. However, violations of the act when they are the municipal attorney should be con- Dmpe mossabOe actl Mz sulted before any action is taken that otherwise endeavoring to avoid use of It is impermissible under the FCPA, should funds their advocacy activity; except as indicated above, to do the could be viewed as subject to the pub- it public lic-funds restrictions in the FCPA. not be viewed as affirmative following in campaigns in support of authority to spend public funds on ad- Peir i" RssibBe acUw 1 es vocacy. or in opposition to a proposed mea- It is permissible to do the following 3. Elected officials may speak out sure: in campaigns in support of or in oppo- on the issues presented on the ballot. 1. use or expend public funds or sition to a proposed measure: There is no limitation in the FCPA on supplies; 1. The local governing body may the right of public officials to address 2. allow employees or paid officers take a position of advocacy on the is- any matter before the electorate; the working on a campaign during their sue. The governing body may pass a limitation is on expenditure of public working hours use any public of a resolution and take a public stand urg- funds. ity or equipment t for the purposes o of a ing the electorate to vote for or against 4. Public employees and paid campaign; any matter. Staff background research elected officials may work on the cam- 3. provide transportation or adver- that leads to passage of a resolution is paign and speak out on the issues on tising using public property or funds to also permissible. their own time. Any public employee influence, directly or indirectly, the Local governments may report the who becomes involved in the cam- passage or defeat of any issue; or passage of or distribute such resolu- paign should document that the effort 4. grant an employee or officer tions "through established, customary is done on his or her own time. leave from his job or office with the means, other than paid advertising, by If the public employee is on a local government, with pay, to work which information about other pro- recorded-hour system, make sure the on a campaign. ceedings of [the governing body] is record reflects that the public em- CIVIL contact: Geoff Wilson, (303) regularly provided to the public" (such ployee took time off from public du- 831-6411. SOPMEBbep 10, 2000 CM Newslenea ~ rowth is°lik e'the-air'iii:a'balloow ° a -and disclosure statements, ,continued froni'pa9 6.': „Ps._>. oncurrence'with nearby local"juris,= ;,-.rw h eri.you apply;pressure:,in:one c area- „ d.., e p = ands in,. - have~a, gTowth" ; „ approve vember ° direction; the baMoon ex , by; t„ , diction:; `apprgval`at° a Nq new municipality;" and avoid a coup election,'and otr expensive u, time another:_,Growth will tend'to fohowj:"t he ,,;;,r f 1e..t g g ; .q..;. the. path o :..as . resistance tywide;election: - consum in = "and, ri `orou5 re ire 11 Only L9 of"the 63 counties"in meats); it is likely, for more th Tightening';restrictions"°on';growth, grow Colorado, nd'the cities . to ,be directed into exempted whether' m or . - within-them are.re uired ad'acent'to mu= 0 1 ~ -,with-' th :--j e m - AIM iPalitieswill c <-yy s ~v Z, %b ~ • ~ < ncoura'e'' > rowtli` sure-The. rest~are`"eitfier vT" exem ted.entirel 'or arTeas,exem `te j_ h , t „ ''r?`,o~~;~ : ~z,, a, 3,,.µ , .?:sus; g''':.>...:,,,; . r~... • jg y~s+. F',: : p Y o otliebamend m' ina _ .-rrY n'~P'%, ~S~rr" ~^e~: r"L,x•s ka~«-.,..,~e~.h.~".t~'v. .k~c' - - - - ~,„r Y' F' S a c?' c`«?'Y,. '°i3; r•= •'V <v'r : G x.I cS.."' .'ra'' .^~r!d; r.~x~, ,.vote:-- Counties wifh ~,~relent s'requrreme`rits `It. Na5~sw _ ;,~~~',:w.a,~~fy''.N~,~;>z«,;.,~~~e''~'r`',?.. ,i,;;.~».':?~'; -,:~,y'~'~~ ~~z.. e:, _ . will be ea ier~fo: row% TOP ilatiois-"";of s g _ - ~h whereat ere are~no`,' - =,1.0="000 V T7 electondisclosure'LLand-- ;entirely xTHe 111'. u es , ..,,,,K with.. o' al atiorisbetweeri .other;^r'e "uireinerifs"' or a} e. ro °10=000'arid 25°4000'cari ros ects.-for-deli; ~.,,r2X eection atthe`ballot b t : ~ ,..NNt thox.:sel ves;,Y 1 a e v ~ " The answer-46 :,These. opelation"distinctions"..<cre~ P. <g wb `,million-dollar: lies s "ate; arbitrar results: ::munici alities:f w - n iven - regretfull~' o: G r'~ sur ' e'ex 'uffei-in ~ rowtli es es" ar =s y "'lex re ui e._ . r em ted while others ;cr ,m <'out for.:<=` ; countiest"With T= °Ainendmenti°24scomp p. Y..g, . >q - r tudies>.and" >k: . '.s lii ' 11- __-meats ' an 'exem tions`'`it > cent ~rowth;,`must.` 'eare s ;.busi'nes`sactvit' 'lar `el, ;`ce e , o l_Moreim , p rtazn,tl covered counties, :workers may p , ;F rriapsxto.compy: Y' of given the extensive""<,requireinents be = `themselves, living further from their curtailed More likely;'"it£will be d 'fo " redirected: fore; ' rowtli<,can'occur ,the vcoyered "laces of emPto 'merit; -lea eng z ..g.. P. k Y, -"n re'paratio 0 0 r" `s "rawL cou es; ~nc eased g P CM ~ USPS 075-590 Periodical postage PAID at Denver, Colorado 1144 Sherman Street Denver, Colorado 80203-2207 *****t************r******~**3-DIGIT 816 TOM MOORHEAD 34 ATTORNEY 75 S FRONTAGE RD W VAIL CO 81657-5043 8 CML Newslener ember 15, 2000 RESOLUTION NO. 1 2 SERIES 2000 A RESOLUTION IN SUPPORT OF THE PASSAGE OF THE ®E-BRUCING THE TOWN VAIL'S PROPERTY TAX REVENUE. WHEREAS, in 1993 by a margin of 74%, Vail "de-Bruced" all of its revenues except for property tax; and WHEREAS, the Town has since experienced slow to declining revenue growth in the Town's primary revenue sources over the past four years, to include the following (these losses are the amount below the four-year inflation rate): Lift Tax Revenue $770,884 Road and Bridge 345,378 Cigarette Tax 85,212 Fines and Forfeitures 160,259 Parking Revenue 978,109 Franchise Fees 113,308 Additionally, sales tax over the last two years has paled inflation growth by $1,404,335. To keep this erosion in revenues from impacting the premier services the Town provides, the Town Council supports "de-Brucing" the property tax revenue so the Town can continue to provide the level of services to which this community is accustomed; and WHEREAS, in the year 2000 the Town of Vail eliminated 10 full time positions and is in the Y2001 process of reducing staff by another 5 to 7 full time positions to deal with these shortfalls in revenue; and WHEREAS, in the year 2000 the Town anticipates using $609,000 or 17% of the Town's General Fund balance, due to the revenue shortfall; and WHEREAS, the issue of "shipped out" retail merchandise cost the Town in lost sales tax $1.4M in 1999, which had increased 5.6% from 1998. This will continue to erode the growth in sales tax; and WHEREAS, because Vail's resort-based economy is more susceptible to fluctuations in its revenue sources than other municipalities, the issue is of particular importance in determining the ability to maintain service levels for residents and guest; and WHEREAS, the mill levy cannot be raised without a vote. However, this change would allow property tax revenue to increase in proportion to increases in assessed valuation at the Town Council's discretion; and WHEREAS, the Town's services are provided primarily by revenues coming from tourism. Property tax revenue makes up no more than 7% of the Town's total revenue; and WHEREAS, Vail would join 230 other municipalities across the state in which property tax decisions are now being controlled by local jurisdictions rather than an across-the-board state mandate. fVOW, THEREFORE, be it resolved by the Town Council of the Town of Vail, Colorado: SECTION 1. The Town Council fully supports and recognizes the need to approve Question iVo. 2B on the IVovember 7, 2000, Eagle County Coordinated Ballot. SECTIOfV 2. This resolution shall take effect immediately upon its passage. IRITRODUCED, READ, APPROVED AND ADOPTED this 3rd day of October, 2000. Ludwig Kurz, Mayor ATTEST: Lorelei Donaldson, Town Clerk FRIDAY. OCTOBER 2000 THE VILAR CENTER FOR THE ARTS 11%t ~d l 8:00-8:50 a.m. Registration and Continental Breakfast 9:00-10:00 a.m. Opening Session in Vilar Center for the Arts "Playground or Battleground: Growth Issues" HYATT REGENCY VILLAGE HALL This one day conference will bring 10:20-11:50 a.m. MORNING BREAKOUT SESSIONS together leaders from both Eagle "Core Community Social Issues, What Is Being Done?" and Lake counties to build stronger "Competitive Edge Funding Issues" relationships in an environment of "Developing a Strategic Philosophy of Philanthropy" shared interests and concerns. "Encouraging Volunteerism Within Organizations" Please plan to join us. 12:00-1:15 p.m. LUNCH IS SERVED IN MCCOY'S 1:30-3:00 p.m. AFTERNOON BREAKOUT SESSIONS 4"Core Community Social Issues, What Is Being Done?" Once S 1-i 04,%DWEED? "Competitive Edge Funding Issues" "Developing a Strategic Philosophy of Philanthropy" o Business Leaders Who Support "Encouraging Volunteerism Within Organizations" Non-Profit Organizations 3:00-3:15 p.m. BREAK o Board Members and Key Volunteers 3:15-4:30 p.m. GENERAL SESSION - UPSTAIRS IN VILLAGE HALL o Executive Directors It Staff of NPO's "Roundtable Discussions" - Part One o Key Representatives from Move to New Table - Musical Chairs Government Agencies, "Roundtable Discussions" - Part Two Councils and Boards. CLOSING REMARKS 4:30-5:30 p.m. RECEPTION-MOUNT JACKSON ROOM i • i n'lo• ~~rn 4 m etin s.com oi[! a!Il 970-845 80765 l i • I'; a ~ FRIDAYj~ • O' 011 O •••DO Sawatch Summit sponsors are active supporters of strong ties between business, non profit and public sector organizations. ~C1.LD ~l Pomar o= datio an ~ae:r ~re e o C pan; SI:L' E~ - ~a o nt; ea ~ri ought•o 51;i -mith ft r- pto Real ~sta e, a d~a~il eso ~s~ nc. BRO-. ° rc e((s Far~o Ban of Colora o h igh ' ou , tair Insti u e SAWATCH SUMMIT 2000 STEERING COMMITTEE Joe Macy, Vail Resorts, Inc, Eagle County Christopher Barnes, High Mountain Institute, Lake County Caroline Bradford, Pinecone Communications, Eagle County Jen Brown, The Chamber of Commerce, Eagle County Tony 0'Rourke, Beaver Creek Resort Company, Eagle County Carla Farrand, Build A Generation, Lake County Ebby Pinson, The Vail Symposium, Eagle County Colleen Grey, The Literacy Project, Eagle County Alice Pugh, Full Circle of Leadville, Lake County Amy Swiatek, EI Pomar Foundation, EI Paso County Lissa Tyler, Vail Valley Foundation, Eagle County Convention Concepts, Inc. P.O. Box 8041 Avon, CO 81620 970-845-8765 www.sawatchsummitCvailmeetings.com ee s s e4 TOWN OF VAIN, Office of the Town Manager 75 South Frontage Road c o• Vail, Colorado 81657 970-479-2105/Fax 970-479-2157 P TM MEMORANDUM TO: Vail Town Council FR: Bob McLaurin, Town Manager RE: Town Managers Report DT: September 26, 2000 MISCELLANEOUS INFORMATION In accounting for the negative sales tax report for August, keep in mind the Antlers remodel. Additionally, the Vail Athletic Club has been under construction. Also, in regard to the Vail Valley Chamber of Commerce Vail membership, 128 members out of a total of 553 are current Town of Vail business license holders. DOBSON ICE AREA UPDATE Brian Meacham, of Arup & Assciates, has done a few egress model runs and is finalizing the suggested design fire scenarios. Andrew Hedge is putting together a summary of the work thus far and is planning to get a preliminary summary report finished next week. Brian Meacham hopes to have everything finished sometime around Thanksgiving, assuming everyone is happy with the preliminary report. UP COMING MEETINGS October 10. 2000 WS-8:00 A.M. All day budget discussion October 17. 2000 WS-2:00 P.M. Review Evening Meeting Agenda Adoption of TOV Zoning Map Addresses by Resolution No. ? 1St reading of Ordinance No. , Series 2000 - Adoption of TOV Zoning Maps RECYCLEDPAPER Councils Role on Boards and Commissions October 17. 2000 TC-7:00 P.M. Mauri Nottingham Awards Adoption of Zoning Maps by Resolution No. 1St reading of Ordinance No. , Series 2000 - Adoption of TOV Zoning Maps 2nd reading of Ordinance No. 23, Series 2000 - Rezoning a portion of Golf Course Property Parking Plan Review of Pine Beetle Plan of Action October 24. 2000 WS-2:00 P.M. DRB Report/PEC Report and Agenda Vail Plaza Hotel - West November 7. 2000 WS-2:00 P.M. Review Evening Meeting Agenda Public Hearing - Proposed Annexation of the 1-70 Corridor Site Visit of Bright Horizons Pay-in-Lieu k ` MEMORANDUM T®: Vail Town Council FR: Bob McLaurin RE: Council Mission, Vision and Action Plan ®T: September 21, 2000 Attached to this memo is the latest draft of the Council's Action Plan. I believe I have properly recorded all the Councils six and fourteen month actions. Please review this document and let me know if I missed something or if any of the issues need additional clarification ~~e e T VA OUR VISION To be the premier mountain resort community! OUR I ON We well provide the citizens of Vail and our guests with a superior level of environmentally sensitive services and an abundance of recreational, educational and cultural opportunities. Town of Vail Action Plan September 2000- November 2001 ActiD Council Status Next Council Point of Contact/ Timeline Date Lead Employee 13 Post Visi /Mission 6 month Statements placed in NA Pam Brandmeyer banners in Council Chambers. More polished Chambers by versions being produced 0 Define/clarify legal 6 &14 and political month leverage wNRI Notify VRI 6 & 14 The Mayor has notified VRI immediately of month (Andy Daly, Adam Aron) of Council's intent TOV intent Set CouncilNRI 14 month Dates being established for January 01 Suzanne Silverthorn retreat early January Begin report out to 14 month Community Meetings set for community at "Peer 11/16 and 11/24 NA Suzanne Silverthorn Resort" meeting, 9/8/00 Reinvent On hold until tactical Community Task 14 month activities are identified - post January 01 Ludwig Kurz Force as a tool TOVNRI Retreat Define desired Process will be designed outcomes by following TOVNRI retre January 01 Bob McLaurin creating a vivid 14 month In early January Suzanne Silverthorn V description for 2005, Russell Forest 2010, 2015, 2020 y~. Action Council Status Next Council Point of Contact/ Timeline Date Lead Employee Maintain natural environment and town 6 & 14 infrastructure months 13 Obtain Disney standards 13 Turn It Up - incorporate stewardship theme 13 Reinstitute "Adopt-a- Path/Street" 13 Discuss weekly Council "lunch" location under 6 month OTHER at 9/12/00- work session 13 Create schedule and publish location Combine /walkabout Village Parking 14 month Structural engineering 12/00 Nina Timm Structure (retail) analysis underway 13 Review Uniform 14 month Staff will review the UBC and 12/00 Gary Goodell Building Code and UFC highlighting areas were Mike McGee Fire Code staff makes interpretations and opportunities for appeal 13 Parking Pay in Lieu 6 month Staff brought forward new 9/26 Brent Wilson parking regulations and proposed changes to parking pay in lieu. Council wanted to first consider their strategic goals before considering a modification to pay-in-lieu. This has been completed. Action Council Status Next Council Point of Contact/ Timeline Date Lead Employee Consolidate Information Booths 14 month Bob McLaurin 13 Review alternative Site assessment underway sites 13 Undertake/complete, Town Council political groundwork Special Events 13 Brief Council (prior to 1/01 from a first- Pam Brandmeyer time promoter's perspective 13 Solicit input from local event organizers: 6 month 13 Appoint Council member to "shadow" Sybill at Special Events meetings Wayfinding Greg Hall 13 Prepare schedule NA re: timing (within 8- 6 month 12 weeks) 13 Approve shop drawings 13 Install upon arrival (before Christmas) Trail identifiers installed by 4/15/01 13 Community Facilities 6 &14 Currently refining the - Hub Site month learning center concept Update on Russ Forrest along with the other 10/17 recreational uses Design Team is working on Consensus on 13 Donovan Park 6 & 14 an amendment to the uses at 10/3 George Ruther month Donovan Park Master Plan. Council meeting Staff reworking construction schedule to meet Council qoal Action Council Status Next Council Point of Contact/ Timeline Date Lead Employee 13 Lionshead public 14 month In July, council agreed with Will provide Russ Forrest financing the staff recommendation Council with an that a vote on TIF in 2000 update and was not necessary and may recommended be premature. next steps by Staff proposes steps to re- the end of inform the public of the public October improvements identified in the Lionshead Master Plan and the options for financing those improvements 13 Ruins 14 month Appraisal completed & offer 9/26/00 Nina Timm to purchase submitted. Tom Moorhead Russ Forrest 1-70 Noise 13 Complete contour 10/3/00 Greg Hall noise map to identify 14 month degree of problem/sites 13 Identify options 13 Identify available funding sources Agreement completed with 11 Berry Creek 14 month Auerbach and the County. 9/19/2000 Nina Timm Sketch plan on the overall Tom Moorhead Berry Creek 5th/Miller Ranch Russ Forrest site has been submitted by Braun Associates. TOV staff working on draft IGA for Council consideration. Braun Associates will be providing Council with an update on the site plan Action Council Status Next Council Point of Contact/ Timeline Date Lead Employee 13 Timber Ridge 6 month The Town Attorney has November 16th Allison Ochs & Nina requested that Community Timm (Tom Moorhead Development move forward leading negotiations with the creation of a housing with John Marks) zone district for the Timber Ridge site. RSES Athletic Field 13 Explore RE50J's financial commitment for this joint partnership 13 Kevin and Diana will 14 month get the ball rolling w/various partners 13 Staff will assess site access/viability/poss ible inclusion of old Carnie lot In-town Transportation Kevin to transportation conference September 24-28, 2000 Greg Hall to report out by 11/15/00 re: alternatives Presentations by vendors between 11/15/00 and end of January 2001 13 Prepare 5 year capital budget 13 Explore possible funding partners (demo project) de , TOWN OF VAIL 75 South Frontage Road Vail, Colorado 81657 970-479-2100 Fax: 970-479-2157 www. ci. vail. co. us MEMORANDUM TO: Vail Town Council FR: Steve Thompson, Finance Directory RE: Departmental issues for the 2001-2002 Budget. DT: September 29, 2000 As requested, we have enclosed the 2001-2002 departmental budget issues for your review. Please review these issues before the all-day budget worksession on October 10th. Some of the departmental issues have been addressed and funded in the managers budget. RECYCLEDPAPER Departunentall Issues for the 20012002 Budget Human Resources Compensation Compensation trends in our markets are showing 4-5% increases over the last several years. TOV pay practices will be challenged to stay competitive as this trend continues and the Town must address the financial consequences. 18enefits With 15-20% insurance cost increases, the TOV is refining the benefit strategy to address employee choice as well as cost containment. Employee awareness of benefit issues is improving with increased communication and more employee involvement in cost related issues. lEmvlovment Based on the increasingly competitive nature of our area's workforce, retention of full- time regular staff is becoming more challenging. With turnover rates approaching 25%, we are researching several retention programs including housing/down payment assistance, improved employee communication programs (like the Intranet), and enhancing TOV training programs for all levels of employees. Recruiting for seasonal and full-time positions continue as key employment challenges. Cost per hire figures have been increasing at rates of 15-30% per year and staff is increasingly focused on recruiting which limits our ability to focus on employee relations and quality improvement. Tr ainine In an effort to ensure a knowledgeable and efficient workforce, the TOV is challenged to increase current training programs. Training programs will be targeted to address basic performance categories (customer service, communication, time management, etc.) and key strategies (values, cost reduction, quality improvement, etc.) Enhance employee productivity and motivation through training programs, assists in reducing "newer" employee (1-5 years) turnover. Town CRerk Special ]Events Special events held within the Town of Vail have grown exponentially in the past two years. This effect on the Town Clerk's office is substantial. Three years ago, special events took up approximately 10%-15% of the town clerk's time. Currently, 65%-75% of the time between March and September is currently devoted to various aspects of special events held within the Town of Vail. This impacts the quality of service, effectiveness and timeliness of other processes and procedures in this office. 1 DepartmentaR Issues for the 2001-2002 Budget 'own Clerk Town Records Original Town records are currently input into a database and filed in the Town's fire safe. Records are constantly searched for and reviewed by various customers. The program currently used to store this data is outdated and incomplete and does not always provide the information needed when searching for a file. Also, some original documents are mislabeled and/or misfiled. Data Processing is working with the Town Clerk's office in researching various programs available and their cost. Additionally, Town of Vail ordinances and resolutions are listed by year, number and title in an index book currently housed in the Town Clerk's Office. Copies of ordinances and resolutions are requested regularly by both internal and external customers. The process of locating an ordinance by title is time consuming and inefficient. Access, retrieval, and the preservation of town ordinances, and other records which are considered permanent, is crucial. Public Relations Emphasis on Stakeholder Relationship Building FY 2001 is a critical year for stakeholder relationship building as two projects (Lionshead Hub Site and Lionshead public improvements) make their way to a public vote. To coincide with that effort, a comprehensive outreach program is planned to help build a positive, collaborative relationship between Vail's leadership and its various constituent groups. The goal is to create an overall climate of public trust, confidence and awareness. With numerous mailings to residents and second homeowners, "advertorials" in the newspapers, targeted telephone surveys, additional Web site updates, quarterly community meetings, etc., the recommended special projects budgets (Vail Renaissance, Vail Vision) are significant and require Town Council support and participation. Strateeic Plan and Vision The need to define a meaningful vision in partnership with the community is well documented. The FY 2001 Vail Vision budget (formerly TOV-VA Task Force) recommends significant resources to execute a plan for vision clarification and refinement; community awareness; measurements and benchmark tracking; peer resort visits; and initial implementation of strategic actions. This project also requires significant Town Council support and participation. New Community Survev Cvcle Because of declining response rates, the Town of Vail community survey will be conducted on an every-other-year cycle. FY 2001 will be an off-year for the survey. While open-ended feedback will be solicited via the Town of Vail Web site in 2001, no additional resources have been budgeted for service level measurements. The comprehensive survey will return in 2002. 2 Departmental Issues for the 2001-2002 Budget Public Relations Job Share Partner During the last quarter of FY 2000, the Community Information Office partnered with the Vail Valley Tourism and Convention Bureau to create a shared communications specialist position. Between the two agencies, this position offered full-time work with benefits, which created an opportunity to hire an entry-level communications trainee. It now appears VVTCB will be expanding its position from part-time to full-time, which leaves TOV without a partner in 2001. Efforts will be made to recruit a new partner during 2001. If TOV is unsuccessful in finding a new partner, a part-time clerical position will be used to fill the void, recognizing the loss of critical skill sets that are more attainable through the job-share opportunity. Supplemental Appropriations Needed for Special Proiects The Community Information Office budget for FY 2001 and 2002 provides for baseline services. Council-approved supplemental appropriations and/or project reallocation will be needed to fund additional communications projects that may surface throughout the budget cycle. Information Services partmental Sta an As most companies are experiencing in this technological driven economy of the new decade, it is hard for us to recruit technical individuals for our department. Our workload continues to increase year after year as this organization becomes more dependent on technology. We will continue to find ourselves understaffed, and we must do what it takes to retain valuable employees. Furthermore, the salaries for IT staff are growing higher and higher with each passing quarter. We must therefore stay competitive in order to attract new employees, and thus continue to support our growing infrastructure. Network Cabline Infrastructure We recently upgraded our network backbone from IOMBS to IOOMBS. With the massive amounts of traffic that we were pushing across the network, this was an absolute requirement to the stability of our system. This new equipment will hold us for awhile, and also gives us a stepping stone to the next jump of 1000MBS. And as we continue to grow, the need to make this jump will be inevitable. However, in order to do this, we need to replace most, if not all of our cabling infrastructure. We are already pushing the limitations of the existing cabling (some of which is as old as our buildings), and it will not support IOOOMBS. We continue to replace cabling every year, and are planning to overhaul the (cabling) system in 2002. 3 Departtmentall Issues for the 2001-2002 Budget Finance and Sales Tax Reduction in personnel The finance department is proposing to move the budget and finance manager into the information services department to help with software support. This will help the town get the most out of its software and streamline some processes. We propose to backfill this position's duties by reorganizing duties in the finance department and promoting one position to controller. We may need to convert a seasonal position to full time if needed. We have not budgeted for that at this time. Fire Department S'ta an The demand for fire services continues to increase, due to the volume, frequency, variety, and complexity of incidents from automatic fire alarms and 9-1-1 calls for help. Response times have increased due to the East Vail Station 2 crew having to respond to second alarms, while Station I personnel are attending the first alarm. Multiple calls of three or more at the same time are not uncommon during peak seasons. Administrative and off- duty personnel usually handle the third alarm, when in quarters. Additional Fare Station In order to maintain adequate service levels, improve response times, and minimize the potential for loss of life and property, we will continue to pursue a third fire station to be constructed in West Vail near I-70 on/off ramp at mile 173. Consultants hired by the TOV have confirmed the need for a West Vail fire station in 1974, 1990 and 1997 respectively. Student President Tuition Assistance The student-resident firefighter program at Vail Fire & Emergency Services fire stations currently house up to thirteen students attending the Fire Science Program at Colorado Mountain College. When Station 3 is built, the program will grow to eighteen student residents. This unique program attracts potential students from all over the country. Many outstanding applicants are lost to other programs providing tuition assistance. In order to secure the best possible applicants, the TOV must consider providing funding for education of student-residents attending CMC. 4 Departmental Issues for the 2001-2002 Budget Library Continuing High Use from Non Vail and Non Guest Users The Vail Public Library's boundaries are the Town of Vail. While we continue to provide supplementary service libraries (five item checkout limits) to people living in Eagle, Summit and Lake Co., external users want more library services then our budget or staffing allows. When we refer users back to their home library to request services such as reserves, interlibrary loan and new media checkout for example DVD's and books on CD, users outside Vail are frustrated. Their reasons include: I lived here years ago and why can't I have the same privileges. I work in Town and this library is more convenient. I bring my children to gymnastics or hockey. Added Cost of Technology a. Library users want the new sources such as the subscription library databases, yet do not wish to lose old print sources, (newspapers and magazines). Users want films available in DVD and Video. The trend of increasing formats and users wanting access to multiple formats continues. b. The Internet subscription services and Internet access take a great deal of staff expertise and computer hardware to run. Staff replacement becomes very difficult and the learning curve very long with the specialized knowledge involved. c. The computers in the library today are a success that have created a monster: they are noisy, they are in constant use (with frustrating waiting times of 30-minutes-plus per PC), they demand staff time (which cuts into their real jobs) and they are a distraction to traditional library users. Relocation of some of these computers would allow more books and a quieter atmosphere to return to the library. ,eta an The competition for staff continues to increase. Undesirable schedules including holidays, evenings and weekends are increasingly difficult to fill. The library is open 7 days a week and closed only 6 holidays Ruilddn.g Ave The library is building is showing it's age. It requires updating and remodeling to bring it back to the level of Premier Mountain resort. The building was originally designed for an attendance of 60,000. In 1999, attendance was 130,000 a year. The heavy usage combined with the years, have taken a toll on this very beautiful building. Community Room Space The Community Room is badly in need of a remodel after 17 years. The roof leaks, has a low ceiling (thus doesn't allow a high screen for viewing) and storage space for janitorial supplies is nonexistent. Additionally, the space is hard to reach for the physically handicap. Community room space is in high demand. City Market's offer to TOV to lease the Bright Horizon space for a dollar a year may not be possible if we do not act to secure the space. 5 Departmental Issues for the 2001-2002 Budget Library (Patio Area This area of the library is under utilized. We are working on plans to create a conservatory style reading room in this area. Maparine Area One of the most popular areas in the library is the magazine area. However, the view into the magazine area and into the main library is quite small. An expansion of the view corridor into the library would improve Guest awareness of the library. Community Development Vision and Business Plan At the September Council retreat, Council addressed the Community Development's primary issue that was to agree to a vision and mission statement. Council also agreed to develop a vivid description of what achieving the Town's vision would look like. Developing a description of what Vail looks like when it achieves its vision could also include developing a set of measurements to determine whether the community is moving towards its vision. Consistently utilizing the vision statement and having a vivid description of that vision statement will enable staff to align resources effectively and better enable the Town to communicate a compelling reason why we are implementing specific actions. The Community Development Department has also recommended developing a comprehensive economic plan or tourism plan for Vail. In the Council's 6- month and 14-month actions, specific economic related actions are identified. In 2002, the Town Council may want to review economic performance in the community to determine if any additional economic planning is needed within the community. Continue Development Review Improvement Process: The next steps in this process include: 1. Development review regulations: Applicants, the business community, and staff agree that improvements should be made to both the sign regulations and design guidelines. Staff has identified a number of improvements that could be made with the sign code to make the regulation more user friendly and more equitable among different types of business owners. Design guidelines have also been an area where additional clarification is needed. The Lionshead Master Plan stated that the Town should look at how to apply the Lionshead design standards (as opposed to development standards, i.e., and height) to Vail Village. Another area that requires attention is eliminating conflicts between the Uniform Building Code, the Design Guidelines, and GRFA. For instance our design guidelines still recommend the use of wood shake shingles which results in conflicts with the building code. In addition, GRFA continues to result in safety issues with property owners enclosing spaces which can be dangerous during fires or creating areas for mechanical space that are inadequate. 6 Departmental Issues for the 2001-2002 Budget Community Development 2. Education/Information on the Development Review Process: The Department would like to continue to look at increasing opportunities to educate and inform applicants on the building code, design guidelines, and the overall development review process. Additional opportunities such as the Wildfire seminar and the annual building kick-off meeting will be developed to help improve building safety and the overall quality of development submittals. 3. Technology: A high priority goal for the Department is to convert to a Windows permit tracking system by October 2000. This will involve analyzing and mapping the development review process. This mapping process will help us to better identify ways to improve efficiency and will provide a valuable tool for communicating the process to customers. It will also allow us to evaluate the process and determine where bottlenecks occur. It will also help staff speak with one voice (which is our goal today) to customers by compiling all the comments of the various reviewing Departments in one place. Another critical technological issue is to fully implement our GIS system. To date, Town staff have created maps for zoning, hazard areas, locations that have received variances, where EHU's exist, unplatted lots, town owned lands, and designated open space. An accurate 3-D map will be available in January 2001 from Eagle County. This will allow us to look at proposed building and landforms 3- dimensionally. In addition, staff is working toward connecting the GIS system with our permit system that will allow us to graphically display and analyze permit locations. 4. Master Plans: Another challenge with the development review process is that the Towns Comprehensive Land Use Plan and Vail Village Plan are somewhat dated. Master Plans are designed to be updated every 5-10 years. Master plans should also be designed to help achieve a community vision. There are also specific issues that need to be addressed. For instance, West Meadow Drive is not specifically addressed in either the Lionshead Master Plan or the Vail Village Master Plan. In addition, the design guidelines in the Village Master Plan could also be updated with improved graphics and guidelines. Enforcement Community Development would recommend that in the very near future, the Town Council determines what regulations should be modified related to retail issues and then make the necessary changes. Community Development and the Police Department have continued to improve their relationship in providing code enforcement. However, both Departments would recommend that we review the Town code as it relates to: signs, outdoor displays, nuisance, and design guidelines to determine what sections should be kept, modified, or eliminated. Then staff would strongly recommend consistently and reasonably enforcing those regulations. 7 Departmental Issues for the 2001-2002 Budget Community Development Another related issue is that the Town's ability to enforce the Town code will be significantly reduced by planned reductions in Code Enforcement in the 2001 budget. Reducing the ability to work with property and business owners to ensure compliance to the Town Code will result in increased inconsistencies in the visual appearance of the Town's commercial areas. Environment The Town of Vail and other entities including the Ski Company have made significant steps in creating a sustainable community. Vail is a leader in many environmental areas such as open space and water quality. However, we have not effectively communicated our actions. A more cohesive environmental program could be developed and communicated through strategic partnerships particularly with Vail Resorts. Police Department Police Vehicles The Police Department is considering changing from Saab police vehicles to another, as of yet undecided, brand of vehicles in 2001. This change is being driven by the overloading to the electrical systems of the Saabs due to the extensive electrical equipment we install in each car: lights, siren, radios, cellphones, radar units and now laptop computers. Additionally, the equipment is outgrowing the available space inside the Saabs. Other vehicles are being considered right now but a final decision will not be until early 2001. Budget and Service Reductions This budget includes the elimination of four positions from the police department: two code enforcement officers, one police technician and one police officer. Additionally, a sworn police commander position has been downgraded to a civilian communications center manager, resulting in a reduction of another sworn position. While these cuts should not effect safety in the Town of Vail, they will effect service delivery, especially in the areas of parking enforcement, loading and delivery management and code enforcement. These cuts will reduce the support the police department provides to the Streets and Bus Departments, specifically a reduction of our ability to keep the streets and bus lanes clear of illegally parked vehicles that interfere with snow removal and bus movement. Enforcement support to the Community Development Department will be reduced for enforcing municipal code violations such as unlawful noise, illegal signs, trash, unlawful uses and outdoor displays. It is anticipated that as police officers are dispatched to handle calls for service previously assigned to code enforcement officers, customer service, visibility, availability, proactive problem solving and response times will be adversely impacted. In addition to the present cuts, three police officer positions have been eliminated in the past four years and the code enforcement staffing represented in this budget is less than 50% of the code enforcement winter staffing in 1995. 8 Departmental Issues for the 2001-2002 Budget Police T'echnolovv In 1998 the police department implemented the first stages of a new Computer Aided Dispatching and Records Management System. The remainder of the system, laptop computers for usage by patrol officers and Cellular Digital Packet Data (CDPD) computer ports for the patrol cars, will be acquired in the coming year. Federal grants and general funds have funded this project. This technology will increase the effectiveness of our patrol officers, reduce the workload of our dispatchers and reduce the amount of manual data entry now being performed by the records team. Communications Center Staffing Our Communications Center became a regional communications center on June 28, 1998. On that date we began answering all 9-1-1 calls and dispatching for all police, fire and ambulance agencies in Eagle County, except for the State Patrol. The Communications Center has never been at full staff since that time in spite of aggressive advertising campaigns. Overtime must be utilized extensively in order to staff the Center at minimal levels. Staffing levels and overtime will continue to be budget issues during the coming year. ]Public Works and Transit CavitallRET'T Proiects Depending upon the amount of projects related to community facilities and Lionshead redevelopment, we will need to budget consultant fees to manage the workload. If the workload were centered around a 2-5 year fairly intense schedule, it would be economically feasible to add in-house contract labor to handle these duties. With the future expansion of the Eagle River Water & Sewer plant, the Old Town Shop is scheduled to be demolished. The Department relies on this building for a large amount of storage for items such as the entire inventory of Christmas lights, signs, street light poles and fixtures, boxes of documents/paperwork which need to be retained, and many pieces of small equipment and trailers. Finding a new home for all these items is not going to be an easy task. We anticipate either remodeling existing shop space or adding some type of structure to accommodate our immediate storage needs. We are taking a second look at our Shop Master Plan to re-evaluate the programming and determine if the conceptual designs for the remaining phases are the most efficient and economical. 9 Departmental Issues for the 20012002 Budget Public Works and Transit Public Works Maintenance The Vail Town Council has made it one of their higher priorities to elevate the standard of cleanliness and maintenance of infrastructure to a "Disney-like" level of service. This has impacts across all divisions within the Public Work's Department, but more specifically for the Public Works Maintenance crews (streets, parks, facility maintenance). The first step would be to brainstorm together with Council, staff and community to research and define the "Disney" standard with regards to our public restrooms, buildings, buses and public areas. Examples may include: once/hour bathroom checks; limit the duration buses are on the routes so they may be cleaned every day; personnel dedicated to just sweeping and trash removal; infrastructure upgrades such as replacing asphalt areas with pavers. Once the standards are clearly defined, the issue is how to fund the "Disney" effect. We are not funded or staffed at this time for this type of service level increase. To give you a better perspective, we just received bids on contracting out our janitorial workload at the two parking structures (VTRC bathrooms, terminal building, Lionshead Auxiliary building). The costs are high and the level of service is not to a level that may be defined as "Disney". In summary, to implement the "Disney" effect will take additional funding in staffing/contracts and infrastructure upgrades and improvements. Street and Roads We have estimated adding additional seasonal snowplow operators to cover frontage road maintenance. This brings our winter seasonal operator total to five. This last season, we were not able to fill one of the seasonal operator positions. We are greatly concerned about the ability to fill these positions consistently. It may be necessary to have at least one of the five positions be a fulltime year-round employee with other duties assigned elsewhere in the summer. The addition of heated areas may reduce the requirement of snow shovelers and operators but will add to the street cleaning maintenance crews and to system maintenance personnel. We will continue to review whether contracting out a portion of our snow shoveling workload is cost effective and provides the best service for the Town of Vail. It may be beneficial to add the seasonal people to our staff for the same amount as a contract and have them in place to enhance the cleaning of the Town when it is not snowing. There is a concern about the ability to hire additional seasonal staff as well as the lack of private contractors available to do this type of work. 10 Departmental Issues for the 2001-2002 Budget Public Works and Transit Parks & Landscapine In the 2000 budget, the park maintenance crews were increased in anticipation of the new parks coming on board. We will need to see if this increase will cover Donovan Park as well. The addition of landscape medians, enhanced landscape corridors, and additional public spaces will add to the size of the crews in the future, from flowers, mowing, to irrigation. Once the Town adopts a revised weed ordinance, required by state statute, the control of noxious weeds will be more of an issue. There has also been requests to mow right-of- ways. This will all take additional funding, either in people/equipment or contracts. We currently have a fulltime summer and a seasonal winter position funded. We would like to combine/convert this to a year-round position to add stability to the mowing and snow shoveling crews. Additional funds would be the cost of adding 1/2 year of benefits. Facility Maintenance Looking ahead to all the facilities proposed to come on line in the future (community facility, fire station, park restrooms, town-owned employee housing), the facility maintenance division will be greatly impacted. As planning progresses and management of facilities is determined, the degree of impact to this division will be more definable. Another facility area identified as needing additional assistance is our summer carpentry crew. It is our desire to hire someone who returns annually to head up the summer seasonal crew and who doesn't require retraining so our fulltime carpentry staff can better allocate their time during a limited building season. Maintenance has increased in this area with the addition of three new playgrounds, newspaper boxes and additional street furniture. A possibility for this position would be a fulltime operator in the winter and a carpenter in the summer. Another creative solution would be trying to establish a position for someone with a stable winter job who would be willing to come back to facility maintenance in the summer year after year (i.e. ski instructor/ski patrol, etc.) Transportation and Parking The Council has stated looking at enhanced summer service. This becomes more of an issue with paid summer parking. The new marketing district allows additional dollars to promote the shoulder season of the ski season. In the past two years, we have cut services during these times. It appears that at some point we will be doing a disservice if we get people here and don't have the expected service level. We should also educate those coming here in the shoulder seasons, the value they receive is in the service provided. Regardless, we need to develop transit services in the shoulder seasons geared to the needs of the skiers. If the "Free after Three" program continues, we would look at a possible reduction in the evening bus service. 11 Departmental Issues for the 2001-2002 Budget Public Works and Transit Transportation and Parking implementing a paid summer parking program would be an additional cost to the Town, the degree varying on the exact extent of the final product. Worst case would be the equivalent of the winter operation. Frontage Road paid parking, in the more desirable locations, would require a monitoring and collection process similar to Aspen. This last season, three booth attendants were cut from the budget, due to the installation of more automated gates. These positions were added back in after public reaction to our service level. There may be some reduction in the future, but not to the degree originally thought. We have received criticism for the "user friendliness" of the structures, especially when they fill. In the past, the structures had hosts staffed at peak times to assist with morning rush parking, inform people of parking options once filled, and assisting in directing traffic within the structures during afternoon rush. If we need to enhance the overall guest experience, it is likely that additional staff will be needed. Fleet Maintenance The Fleet division has held back on filling one FTE vacancy within their operation. It is the desire of this division to convert this to a parts/inventory position. We are looking to see if there is any economy of scale to have them inventory building maintenance and electrical parts as well. We are anticipating contracting out the painting of (14) buses with the "older" paint scheme. We estimate $5,000 - $10,000 per bus. Some of these buses are the 1989's, which are scheduled to be replaced in 2-3 years. 12 Departmegntall Issues for the 2001-2002 Budget Public Works and Transit Administration The Public Work's Department launched a successful community outreach program this past summer, in the form of neighborhood BBQ's. We were able to get some excellent feedback about our services and gave the residents and guests the opportunity to meet our staff and get a better understanding of our current policies, standards and workplans. Over 800 people attended over the (6) picnics. Our idea is to expand these BBQ's to include all Town departments and representation from Town Council. The program is not funded at this time in the proposed budget, but we feel it is an excellent way to reach the community and is worthy of funding consideration. In summary, even if the decision is made not to enhance services but just add to the infrastructure we have to maintain, we have a challenge to find qualified people to work for the Town of Vail. It is not our intention to add positions without first identifying all potential scenarios and being extremely creative in how enhanced service levels can be staffed. Also being fully staffed would have an impact on how these issues can be addressed (current turnover rate 25%). Employee housing in various product forms is essential. Municipal Court Increase operational efficiency working within the department by implementing the new V.3 upgrade to Justice Systems, the case management software. Also, examine all processes and work to make them more effective. Increase operational efficiency working with other Town of Vail departments, especially Police and Finance, to minimize duplicate efforts and streamline processes. To encourage access by departments with an operational interest in the outcomes of the court. Provide access to the judicial process for individuals that do not speak English or for whom English is a second language. This would require providing interpreters for court participants at all stages of the judicial process. Indigent defendants, who qualify under state established guidelines, apply and are assigned court appointed counsel when they are facing incarceration under a municipal offense. Increasing numbers of defendants are requesting this service. 13 ee e4 TOWN OF VAIN, 75 South Frontage Road Vail, Colorado 81657 970-479-2100 Fax: 970-479-2157 www.ci.vail.co.us MEMORANDUM TO: EAGLE COUNTY COMMISSIONER CANDIDATES FROM: VAIL TOWN COUNCIL DATE: 10/3/00 RE: OCTOBER 17, 2000, DISCUSSION WNAIL TOWN COUNCIL Below are questions the Vail Town Council would ask you to be prepared to answer in re: to your appearance at the evening meeting in the Vail Municipal Chambers on Tuesday, October 17, 2000, at 7:00 P.M. Please be aware the Vail Council may have additional questions for you at this evening meeting. The meeting will be televised, as is every public meeting for the Vail Town Council. As a point of fact, the Town of Vail currently returns to the County annually: $3AM = 1 % county sales tax $3.OM = Property tax (less road and bridge share) $1.9M = 1/2% ECO transportation tax 35% of the 1% county sale tax is (according to County Resolution 81-33) "deposited immediately upon being received or collected into a special fund hereby created entitled the 'County of Eagle, Colorado, Sales Tax Capital Improvement Fund,' which Fund shall be kept separate from the general funds of the County and which Fund shall be used solely to provide capital improvements for the County. Upon deposit of said thirty-five percent (35%) of such Sales Tax proceeds into said Fund, said Sales Tax revenue so deposited shall thereafter not be available to be pledged or expended for any general county purpose." 1) Would you agree w/the statement "the county's primary 'economic engine' is aging?" Regardless of your answer, will you commit to re-allocating county capital so that major public works projects in Vail are financed? 2) What should the county's role be in encouraging the business community? For providing funding for business associations? 3) Vail is considering an "employee generation" ordinance for commercial, and IZ3~ RECYCLED PAPER possibly - residential - properties and would like to do so in tandem with Eagle County. Will you vote for a county-wide employee generation housing requirement for new development? 4) Do you support the previously approved agreements with the Town of Vail, the Eagle County Recreation Authority, and the School District as they relate to the Berry Creek 5th filing? 5) Do you support/oppose the proposed Edwards area incorporation? Why? 6) How would you propose addressing the impact of sanding on the Eagle River Watershed? 7) In your opinion, what is the primary purpose of the Colorado River Water Conservation District? 8) What is the most important water issue in Eagle County and what role should and can the Colorado River Water Conservation District play in dealing with this issue? 9) What type of background and experience in water matters are you looking for in the next Eagle County representative to the Colorado River Water Conservation District? 10) Since none of the Eagle County Commissioners or candidates have any extensive experience in county-wide issues, shouldn't the next Eagle County appointment to the Colorado River Water Conversation District be someone other than a County Commissioner? 11) Shouldn't any Eagle County Representative to the Colorado River Water Conservation District have a good working relationship with the two major water providers in the Vail Valley, namely, the Eagle River Water and Sanitation District and the Upper Eagle Regional Water Authority? 12) What role should Eagle County play in the mitigation of 1-70 noise? Monetary? Public role of support and lobbying? 13) While the county provides no infrastructure and limited services on/near Vail Mountain (law enforcement, liquor licensing), it retains a 1 % county sales tax for on- mountain sales, equaling approximately $125,000. Would you vote to re-allocate this money to the Town of Vail? COUNCIL: Inadvertently, you were not copied w/the second page of former Mayor Ford's memorandum to the County Commissioners dated 6/16/99 and listing 9 questions. If after looking through these questions, there are additional questions you wish to add, please let staff know. Our apologies. A second question from staff relates to the many water issue questions, which would appear to override the economic and quality of life issues surrounding Council's questions. While Council may wish to leave one or two of these questions in place, would these be better answered in a forum directly w/the Eagle River Water and Sanitation District and the Upper Eagle Regional Water Authority or could one or two of these questions be included with Council's, and the remainder referred back to a water district forum? Staff will wait to hear from Council as to which questions you would like directly submitted to the County Commissioner Candidates. TOWN q0FWL Office of the Town Manager 0 1-i;d LOA, el, 11 75 South Frontage Road Vail, Colorado 81657 970-479-2105/Fax 970-479-2157 MEMORANDUM TM TO: Johnnette Phillips, Chair, Eagle County Commissioners James Johnson, Eagle County Commissioners Tom Stone, Eagle County Commissioners FRIVILEO Jim Hartmann, County Administrator FROM: Robert E. Ford, Town of Vail Mayor - DATE: June 16, 1999 RE: Upcoming Joint Work Session Between Town of Vail and the County Commissioners In anticipation of our scheduled 2:00 p.m. joint work session on Tuesday, June 22, 1999, the Vail Town Council is forwarding the following information and questions to provide some parameters for the discussion. I had asked Pam Brandmeyer to deliver these questions in person to Johnette Phillips on Thursday, June IT' when Pam will be attending a Y2K meeting at the County building. If in your discussion with Pam and subsequently amongst yourselves, you determine you need additional time to respond to these questions, let's reschedule our meeting for a later date. Pam will be happy to coordinate that rescheduling: If, on the other hand, you believe you can address with specificity, answers to the questions that we have raised, let's continue our dialogue this coming Tuesday the 22nd. The Town of Vail currently returns to the County annually: $3.4M = 1% county sales tax $3.0M = Property tax (less the road and bridge share) $1.9M = 1/2% ECO transportation tax 35% of the I% county sales tax is (according to County Resolution 81-33) "deposited immediately upon being received or collected into a special fund hereby created entitled the 'County of Eagle, Colorado, Sales Tax Capital Improvement Fund,' which Fund shall be kept separate from the general funds of the County and which Fund shall be used solely to provide capital improvements for the County. Upon deposit of said thirty-five percent (35%) of such Sales Tax proceeds into said Fund, said Sales Tax revenue so deposited shall thereafter not be available to be pledged or expended for any general county purpose." RECYCLEDPAPER 1) In other words, what projects on the eastern end of the County have been paid for through this 35% collection? 2) What does the TOV get for the above County Sales Tax and Property Tax? 3) ECO generates $1.9M annually, 10% of which is to be used directly for the county-wide trails system, 90% for county-wide transportation. Although we recognize the County's contribution to Dowd Junction of $200,000 + $250,000 of ECO dollars, ov_ er'the'past many . years we have not seen contributions of this magnitude (e.g., in the 80's the County contributed to such items as the Master Transportation Plan and the aborted 4 way signal plan - but did not contribute to the West Vail Roundabout, although half of that project is within the County boundaries). 4) The TOV lost almost $100,000 from the Road and Bridge fund when the County mill levy was recalculated. How will the County provide an adjustment for this lost TOV revenue? 5) In re: to the County 1% sales tax that is generated on Vail Mountain, the TOV provides infrastructure and services. The County does not. Would the County consider allocating a portion of these on-mountain sales revenues to the town? 6) We have been informed the countywide GIS mapping, originally scheduled to proceed from east to west, has now been changed to concentrate on the unincorporated areas of the county, proceeding west to east. Further, direction was given to county staff to not deal w/the municipalities, but again, to focus on the unincorporated areas of the county. This feature is being financed largely by sales tax revenues generated through the municipalities. We would like this process re-directed. The Town of Vail is prepared to begin using the information immediately. It should also be noted that the geographic and permit data bases that the Town maintains are used regularly by the County Assessor's Office to update valuations. 7) When will the 800 megahertz system be complete? Not only has the town already been assessed a fee to produce it, but we continue to pay for its use. This is inequitable and is double billing. 8) Has the County considered calling for and helping to implement a consolidation of fire services to include the current 6 districts? 9) Council has become aware that the Eagle County Commissioners have agreed to study county-wide recreation funding. Because our situation in Vail is somewhat unique in that the Town owns all of our recreational facilities and through a management agreement allows the Vail Recreation District to schedule use of those facilities, the Town is requesting to be included in all future dialogue in regard to a county-wide parks and recreation district. _ RUNE D Sg 1999 " A ge Mass graves British soldiers 0 uncover burial site in Kosovo Mail Recreation District receptive WORUD to country-wide recreation idea Poage ge 9 9 C DISTRICT Ealyle C"oun NOM PAGE 1 fast organizations to suggest creation of county-wide r, e.om " Chardoul said. Recreatioti District 's boundaries extend WECMRD director Tom Metsa said ther from East Vail to Dowd Junction: and the is already some significant cooperatio Western Eagle County Metro Recreation between the recreation districts on numerou E~ District, which serves communities from ark. is a Edwards to Dotsero. Stone noted in Monday's meeting-that the a One of the questions the county will exam- count" has historically maintained that it is 4 C me is whether a county-wide ".:on dis- -not responsible for providing _606 ser- e crea i n ties; could be superimposed over those enti- vices. ties; or if creation of a county-wide district "1'd like to move away from that to az would require disbanding of smaller existing approach when the county does have districts. ...,,sibiliry," he said. District? There are also some questions about recre- Commissioner Johnson noted that the ation district assets. The Town of Vail owns county has established affordable housing the Vail Golf Course and Dobson Ice Arena; and a senior tax work-off r."b.d.. as higk but the Vail Recreation District runs thou priorities this year. County Administrator Jim. Commissioners agree to study facilities. In the west end of the county, Hartmann suggested taking a look at the WECMRD owns and operates the public recreation .issue, but reminded the commis- county-wide recreation funding swimming pool; and has a 99-year-lease sioners that the county has a "full plate' o: from the county on the Rec District d issues it is already dealing with. By 1!CATTTy HEicHER ball fields at the Fairgrounds complex. Commissioner Phillips said there is Dairy Trail Staff Vail R--,w.-* on District marketing director enough citizen interest to warrant a prelimi- After years of pointedly staying away from the recreation Susanne Chardoul indicated that entity nary look county-wide recreation. However. business, Eagle County leaders arc considering a change of would be receptive to the concept of a coup- she advocated that the county deal with it, philosophy. ty-wide recreation _r,. Recently, the recreation issues in the Roaring Fork Valle. During a Monday work session, the county commissioners district created a "Youth Outreach" program before trying to put the entire county under a agreed to explore the creation of a county-wide parks and as a way making recreation programs more recreation district "umbrella-" recreation district. The special district would likely have tax- affordable to non-district communities such The next step may take the form of a work i levving powers capable of generating a permanent funding as Eagle-Vail and Singletree. session with the recreation districts in the source for recreation programs. "Vail Recreation District was one of the county. Commissioner Tom Stone urged fellow commissioners James Johnson and Johnnette Phillips to consider the con- cept. This is a quality-0f-- life issue," Stone said -This is a qualityof--life He argued that funding issue. of recreation services would make Eagle County a better place to -Tom Stone live. - Eagle Counp Com mss.orxr The lack of funding for recreation facilities has kept two key parcels of land in the county relatively dor- mant over the past decade. The county is one of seven part- ners that purchased the 105-acre Berry Creek Fifth parcel at Edwards in 1991. The unwieldy combination of owners, both public and private, has made planning and executing land use of the property difficult. The 128-acre Mount Sopris Tree Farm in the Roaring Fork Valley was acquired by the county via a federal land trade in 1994. Although a couple of master plans have been drawn up for that r. "r...~, both by the county and by the adjacent town of Basalt, no development has taken place. The lack of recreation districts in that portion of the coun- ty makes funding particularly challenging. Pulling unrelated already-developed subdivisions into a recreation district is a substantial political challenge. Stone's proposal for a county-wide entity raises some questions on the Eagle Valley side of the county. There p are two established recreation districts in the valley: the Vail SEE SK DIMKi PACE 6 4 OFFICE OF THE ~ L ' -.4 C e ~ COUNTY ADMINISTRATOR (970) 328-8604 FAX (970) 328-7207 JACK W. INGSTAD TDD (970) 328-8797 Administrator Email: Eagleco@vail.net http: //www.eagle-county.com EAGLE COUNTY, COLORADO August 10, 1999 Mr. Bob McLaurin, Town Manager Town of Vail 75 South Frontage Road Vail, Colorado 81657 Dear Bob: Thank you for the very cordial lunch meeting last Friday. I look forward to working with you and the Town of Vail in the future. I understand many of Mayor Ford's concerns as outlined in his memorandum of June 16, 1999. In the hopes of working together on future projects, let me attempt to answer some of his questions. The Town of Vail is and will continue to be an economic engine for Eagle County. The County collected in 1998, within the town's borders, $3.4 million from the 1% county sales tax, $3 million from property tax and $1.9 million in ECO transportation sales tax. As you can imagine, the County has a strong interest in keeping Vail financially healthy. Our Finance Director Terry Lowell provided Jim Hartmann three worksheets which appear to answer many of the Mayor's questions. I amp enclosing them for your review. Vail residents benefit from many county provided services, some examples are as follows: El 512 miles of county roads used to access rural/urban residents and rural/urban recreation. These roads are maintained by Eagle County. El Health and Human Services = numerous social service and public health programs to help all county residents regardless or residence. o Clerk and Recorder services such as-motor vehicle registration, voter registration, and property recording. In most cases revenues generated for these services do not cover county expenses. In fact, Eagle County plans to purchase our Avon Annex office this December at a cost in excess of $ 1 million. o Uniform property appraisal, performed by the Eagle County Assessor, used by the Town of Vail to determine the Town of Vail's property tax requirements. Assessor computer Eagle County Building, 500 Broadway, P.O. Box 850, Eagle, Colorado 8 1 63 1-0850 Page 2 August 10, 1999 Mr. Bob McLaurin enhancements alone in 1999 will total $135,000. ¦ "One stop" property tax collection, performed by the Eagle County Treasurer, ¦ Law enforcement services from the Eagle County Sheriff and the 5th Judicial District and law enforcement on Vail Mountain -U.S. Forest Service land in Eagle County is Eagle County Sheriff's jurisdiction. ¦ Liquor license authority for Vail Mountain restaurants and bars. C Detention facilities used by local law enforcement. ¦ The Eagle County Regional Airport generates $380 million a year in economic activity and an estimated 6,200 jobs for the local community. ¦ The Eagle County Transportation Authority and the county's new maintenance facility will serve all the residents of Eagle County. ¦ Our new animal shelter was built with county funds and houses the humane society. ¦ The county's fairground provides entertainment for all county residents. ¦ Land rent agreements with recreation authority provide land opportunities for county- wide recreation for many residents that work up-valley. ¦ The County has just begun a new space needs study for the Sheriff, detentions, courts and district attorney. Eagle County's Capital Improvement Fund paid $3M for the 800 Mhz radio system. This cost was not charged back to users. Only the cost of operations of the centralized dispatch service center in Vail is charged back to users. This charge back is so high that county animal control was forced to identify other means for dispatch. The Sheriff informed me last week that the county will need to make an additional investment in our 2000 budget to address some technical issues with the system. The request by the Town of Vail to share-back sales tax derived from Vail Mountain would be a Board policy decision. As I indicated at lunch, I believe a joint project approach would be a more acceptable and responsible approach. The community has supported joint government projects such as the Dowd Junction bike path. In regard to the Road and Bridge Fund, counties in Colorado are required to return 50 percent of the property tax collected within municipal boundaries back to these municipalities. Many counties in the state have drastically reduced or eliminated property tax as a source of revenue to pay for county road and bridge services. It is lawful to do so. The Eagle County Commissioners, however, have not taken this step. I am unaware of any GIS staff direction concerning not dealing with municipalities. I would be happy to meet with your staff and our GIS Director to assist you with your GIS mapping efforts. I am enclosing a copy of John Staight's memo to Jim Hartmann on this matter. John is our GIS project coordinator. Page 3 August 10, 1999 Mr. Bob McLaurin The County had a brief discussion last month with the Minturn Town Council concerning consolidation of fire services. I hope to meet with Alan Lanning next week to better understand his concerns on this issue. I am sure Alan wouldn't mind if you joined us for this discussion. We appreciate your interest in county-wide recreation funding and will be sure to keep you and your staff in the loop on future dialogue in regard to this issue. Again, thank you for the opportunity to address some of the Town of Vail concerns. If you need additional information, please don't hesitate to call me. My direct line is 328-8602. Sincerely ack W. Ingstad, County Administrator Enclosures cc: Eagle Board of County Commissioners JWI/RF/cd i nteroffice M E M O R A N D U M to: Tim Hartmann, C dministrator from: Terry Lowel ' subject: TOV Revenue/Expens Analysis date: June 22, 1999 In order to determine what portion of Eagle County revenues and expenses are attributable to the Town of Vail, the following statistical assumptions were used. 1. Property tax revenue is in proportion to the assessed valuation: i Eagle County-Assessed Valuation = $1,335,160,350 TOV = $ 457,248,230 34.25% (Source: 1998 Abstract of Assessment) 2. Sales tax revenue is in proportion to total sales tax received, less 15% returned to towns. Eagle County-Net Sales Tax = $ 7,706,233 TOV-Net from TOV = $ 2,772,058 35.97% (Source: 1998 receipts from St. of CO, cash basis) 3. Population @ 7-1-97 Eagle County = 32,099 TOV = 4,454 13.88% (Source: State Demographer's Office) 4. Active Voter Registration: Eagle County = 12,766 TOV = 3 ll00 q- 27.55% 14% (Source: EC Clerk & Recorder) 5. Bedroom Support: Number of Employees in Eagle County = 31,785 % of EE's working in Vail = 29% Number of EC residents working in Vail = 9,218 % Vail EE's living outside Vail = 65% Number of Vail EE's living in county = 5,715 Divide by county population / 32,099 = 17.80% (Source: 5/20/99 Draft, Eagle County Housing Needs Assessment) These assumptions are used in the calculation of Eagle County revenues and expenses attributable to the Town of Vail shown on Worksheet #2. EAGLE COUNTY, COLORADO WORKSHEET # I TOWN OF VAIL & EAGLE COUNTY STATISTICS tovanal2 06122/99 08:35 AM Source: Finance Dept.-TL PRIOR YEARS CURRENT YEAR Assessed Valuation 1994-1995 % of Tot 19954 996 % of Tot 1996-1997 % of Tot 1997-1998 % of Tot 19984 999 % of Tot TOV 356,995,460 43.77% 389,918,430 40.16% 393,026,670 38.91% 448,552,540 35.04% 457,248,230 3425% % of ¢ prtyr 922% 0.80% 14.13% 1.94% Eagle County 815,580,160 100.00% 970,977,700 100.00% 1,010,183,120 100.00% 1,280,166,490 100.00% 1,335,160,350 100.00% % of a prlyr 19.05% 4.04% 26.73% 4.30% Reappraisal Reappraisal Tax (based on Ratio of Assessed Valuation to Total Valuation) Property 1995 Actual % of Tot 1996 Actual % of Tot 1997 Actual % of Tot 1998 Actual % of Tot 1999 Bdat % of Tot TOV 3,535,173 43.77% 3,443,246 40.16% 3,500,711 38.91% 3297,414 35.04% 3,402,303 3425% % of + prlyr -2.60% 1.67% -5.81% 3.18% Eagle County 8,076,341 100.00% 8,574,395 100.00% 8,997,759 100.00% 9,410,801 100.00% 9,934,690 100.00% % of a. pr/yr 6.17% 4.84% 4.59% 5.57% R & B Property `fax 1995 Actual % of Tot 1996 Actual % of Tot 1997 Actual % of Tot 1998 Actual % of Tot 1999 Bdct % of Tot Returned TOV 504,979 21.23% 483,552 19.47% 531,006 21.09% 430,588 16.46% 476,010 1721% % of o prlyr 4.24% 9.81% -18.91% 10.55% Eagle County 2,378,130 100.00% 2,484,202 100.00% 2,517,219 100.00% 2,615,540 100.00% 2,765,986 100.00% % of ~ prlyr 4.46% 1.33% 3.91% 5.75% Mill Levy 2.938 2.608 2.500 2.074 2.074 I % Sales Tax (Net) 1996 Actual % of Tot 1996 Actual % of Tot 1997 Actual % of Tot 1998 Actual % of Tot 1999 Bdqt % of Tot TOV 2,364,644 40.76% 2,541,656 39.49% 2,714,729 38.10% 2,772,058 35.97% Unk 0.00% % of ~ prlyr 7.49% 6.81% 2.11% -100.00% Eagle County 5,801,517 100.000A 6,435,403 100.00% 7,125,490 100.00% 7,706,233 100.00% 8,234,394 100.00% 96 of a prlyr 10.93% 10.72% 8.15% 6.85% 112 % Sales Tax - Transportation Trails (Eagle Valley Portion) 1995 Actual % of Tot 1996 Actual % of Tot 1997 Actual % of Tot 1998 Actual % of Tot 1999 Bdqt % of Tot YOV 1,160,792 44.32% 1,593,032 42.55% 1,629,045 40.39% Unk 0.00% 96 of 4 prlyr 3724% 2.26% -100.00% Eagle County 2,618,858 100.00% 3,743,952 100.00% 4,033,254 100.00% 4,310,562 100.00% % of ¢ prlyr 42.96% 7.73% 6.88% Population (July Ist) 1995 Actual % of Tot 1996 Actual % of Tot 1997 Actual % of Tot 1998 Actual % of Tot 1999 Bdot % of Tot TOV 4,354 15.18% 4,372 14.51% 4,454 13.88% % of O prlyr 0.41 % 1.88% Eagle County 28,680 100.000A 30,140 100.00% 32,099 100.00% % of 0 prlyr 5.09% 6.50% Eagle County - Town of Vail Revenue & Expense Analysis WORKSHEET # 2 Prepared by: TL-ECFinance 08:32 AM 06/22/99 General R&D Soc.Svcs. Cap. Impv. Cap. Expns EV Tms/Trl Debt Svc, Redremnt Ins. Fund Fund Fund Fund Fund Fonds Fund Fund Fund Total Revenue Property Tax-Net Treas. Fee $4,685,804 $2,765,986 $159,176 $631,287 $684,681 $675,247 $332,509 $9,934,690 Prop.Tax-R&B Shareback 50.00% ($691,292) ($691,292) 1% Sates Tax $5,021,624 $3,212,710 $8,234,394 Sales Tax Shareback 15.00% ($753,244) ($481,916) ($1,235,159) 1/2% Sales Tax S4 ?10W. S4.310562 Total $8,954,184, $2,074,694 $159,176 $2,730,855 5631,287 34,3115,562 $664,681 $675,247 $332,509 $20,553,195 SourcenTown of Vail $ Basis Property Tax 1 34.25% $1,604,888 $947,350 $54,518 $216,216 $234,503 $231,272 $113,884 $3,402,631 Prop.Tax-R&B Shareback 50.00% ($476,010) . (5416,010) 1%Sales Tax 2 35.97% $1,806,278 $1,155,633 $2,961,912 Sales Tax Shareback 15.00% ($270,942) ($173,345) ($444,287) 1/2 % Sales Tax 2 3597% gt 550 509 S1550.509 Total from TOV $3,140,224 $471,340 $54,518 $982,288 $216,216 $1,550,509 $234,503 $231,272 $113,884 $6,994,755 General R&D Soc.Svcs. Cap. Impv. Cap. Expns EV TrnWTrl Debt Svc. Retiremnt Ins. Other Fund Fnnd Fund Fund Fund Funds Fun,} Fund Fund Total Exwts S Amt Expenses Clk & Recorder $908,937 $142,000 $77,177 $24,217 $1,152,331 Paz $561,965 Assessor $1,196,380 $24,000 $74,684 $37,057 St,332,121 WeedlPest $110,289 Treasurer $697,354 558,000 $33,785 $12,469 $801,608 An. Control $306.216 Sheriff-Detention $1,307.350 $12,500 $35,184 $1,355,034 An. Shelter $47,646 5th Judicial District $576.173 $576,173 Bldg Insp $575,211 Coroner $36,659 $36,659 Environ Hkh $312,389 DOW $480,424 $13,700 59,183 $503,307 Fac. Mgnt $1,779,736 Other GF Admin $2,097,077 S18,582 $53,964 $2,169,623 FaldRodeo $240,035 R & B Fund $5,603,180 $5,603,180 Extension $91,850 Hlth & Human Svcs $1,171,956 $1,330,545 $30,282 $61,561 $2,594,344 Housing $94,630 Transportation & Trails $4,312,313 $4,312,313 Airport $4,246,564 Other $425,141 $425,141 Landfill $1,745,860 Obt Svc-JC/ECBIdg $718,365 $719,865 $1,438,230 Sheriff-0oerations $3 488 085 S3 488 085 $11,960,395 55,603,180 $1,330,545 $942,365 $260,710 $4,312,313 $719,865 $233,635 $425,141 $25,788,149 $10,112,391 Expns Allocated to TOV a Basis Clk & Recorder 3 13.88% $126,160 $19,710 $10,712 $3,361 $159,944 Assessor 1 34.25% $409,760 $8,220 $25,579 $12,692 $456,251 Treasurer 1 34.25% $238,844 $19,865 $11,571 $4,271 $274,551 Sheriff-Detention 3 13.86% $181,460 $1,735 $4,884 $168,079 5th Judicial District 3 13.88% $79,973 $79,973 Couxw 3 13.88% $5,088 $5,088 BOCC 4 27.55% $132,357 $3,774 $2,530 $138,661 Other GF Admin 4 27.55% $577,745 $5,119 $14,867 $597,731 Hlth & Human Svcs 3 13.88% $162,667 $4,203 $8,545 $175,415 Transportation & Trails 3 13.88% $598,549 $598.549 Sheriff-Operations 3 13.88% $484,146 $484,146 DO Svc (JC/EC Bldg) 3 13.88% $99,709 $99,917 $199,626 Other 3 1388% $777.721 Live In ECJWnrk in Vag 5 17.80% $1 702 071 4'726 837 !141 4A5 !3-5 247 A661~05Q 5119,351 $32482 $75675 $2 995198 51.800.006 TOW $4.100,271 $777,721 5236,837 5289,989 $97,941 $1,259,599 521(),268 583,632 $75,675 $6,353,212 General R a e Soc.Svcs. Cap. Impv. Cap. Expns EV Tms/Trl Debt Svc. Redremnt Ins. Fund Fund Fun# Fund Fund Finds Fynd Fund Fund Total TOV Revenues OVER (UNDER) (5880,047) (5306,381) ($182,319) $693,299 $118,274 $290,910 $24,235 5147,640 $38.209 $641,543 ($1,158,463) TOV Expenses Eagle County Government 1% Sales Tan Capital Improvement Fund Prepared by: Finance Department 06!22!99 08:38 AM Actual (Audited) 1999 Description. 1994 1995 1996 1997 1998 Budget Beginning Fund Balance $1,451,526, $2,942,058 $3,759,854 $4,758,674 $5,437,089 $2,722,634 Source of Funds 35% of I% Sales Tax $2,138,911 $2271268 $2,513,597 $2,779,766 $3.012,764 $3,212,770 tntergm lal $7,800 Fedl Aid-COPS Gmt $1,309,500 Slate Aid-LOCO $10,000 Gravel Royalty-Frgrds $250,000 Interest $6,824 $21,612 Lease Purchase 7... _~s $1,884,044 Other $14,570 Sub-total $2,168,105 $2,292,8130 _ $4,397,641 $2,779,766 $3,012,764 $4,782270 Transfers tn: From-General Fund $703,800 $898,985 $151,500 $3,615,865 $2,250,000 - Soc Svcs Fund $329,543 ' -Motor Pool Fund $400,000 - Consvtn Trust $18.000 $19,081 $61.502 $2.500 $150,000 $225,000 Sub-total $721,800 $918,066 $213,002 $3,618,365 3150,000 $3204,543 Total 32,889,905 $3210,946 $4,610,643 $6,398,131 $3,162,764 $7,986,813 Use of Funds Transfers Out To - Debt Svc Fund (JC) $819,383 $823,378 $717,517 $713,783 $718,365 $651,413 - Airport Fund (C/O) $107,255 $54.703 $142,100 Sub-total $926,638 $878,081 $859,617 $713,783 $718,365 $651,413 Berry Creek 5th $25,211 $25,330 $24,853 $24,908 $24,913 $28,311 BOCC Unallocated $2,508 Lease Pynd-Microwave Eq $1,025,486 $1,025,486 $200,000 Sheriff-Light TrksNeh $17,778 $97,985 $54,516 $25,000 $50,000 -Detenbons-Mach/Eq $38,860 $170,138 -Mach/Eq $116,965 $137,534 $669,237 $2,046,000 -Microwave Equip $1,884,044 Comptr Hrdvwe/Sftwro-IT $221,509 $117,565 $52,711 $78,727 $71,519 $30,000 -Clk 8 Rec $21,362 $136,418 $11,582 -Treasurer $1,667 $24,007 $34,892 $23,108 -Assessor $4,089 $49,000 -GIS $136,363 $149,946 Pub. Tfstee-FumJFaftres $14,570 Engineering-Light TrksNeh $16,548 Bldg Insp•Light TrksNeh $16,900 $34,000 Planning-Light TrksNeh $20,287 Weed 8. Pest-Light TrkNeh $28,229 Grds 8 Bldgs: Public Works $7,076 $23,137 $548,378 $256,145 Fair Grds Improvmnts $25,369 $19,081 $15244 $5,295 $87,812 $346,775 Fair Grd-Bldgs $97,930 $788 $46,324 $4,617 $20,208 Frgrds Grandstands $82,222 $2,177,411 Gen. Bldg knprovrnnts $8,085 $1,124,594 $47,259 $580,228 $524,870 Old Crt Hse Remodel $164,960 $2,835,160 $216,375 East Satellite Ollics $141,672 $53,137 Furn/Rdures $26,977 $19,781 $2,870 Light TrksNeh $49,723 $30,000 Machineryt /Eq $39,697 $26,000 Tree Farm $27,881 $21,095 $7,402 $2,162,000 ADA Upgrades $3,985 $5.494 $40,000 Planning-Land Aeq $176,736 $151,128 East/West Brush Crk $2,000,000 R&B ShopslBldgs $180,848 $92.486 Engineerina-Mach/Ea $81,488 Sub-Total $472,735 $1,515,069 $2,752206 $5.005.933 $3,922,319 $9,947,544 Total $1.399,373 $2.393,150 $3,611,823 $5,719,716 $4,640,684 $10,598,957 Ending Fund Balance $2,942,058 $3,759,854 $4,758,674 $5,437,089 $3,959,170 $110,490 interoffice M E M O R A N D U M to: Jim Hartmann from: John Staight / S subject: Town of Vail Letter date: June 30, 1999 I wanted to provide you with some additional information regarding item No. 6 contained in the Town of Vail's June 16 memorandum. This memo provides some more background information, in case you need it, in support of George's June 21 e-mail to you. Regarding the first sentence, Eagle County had never formally scheduled data conversion to proceed from east to west. Stewart Cooper, Neal Millett (ASI), and I had brain stormed about various possibilities for the data conversion progression, including converting data from east to west. I believe Diego Portillo, the Town of Vail's GIS Analyst, and one of Vail's planners asked me early on what the data conversion schedule was going to be. At that time, I replied that no scheduling decision had been made, and that it was going to be up to the GIS Project Team members to determine the most logical progression. As you know, the GIS Project Team subsequently decided that it would be best to start in Basalt and then generally move from west to east. Regarding the second sentence, direction was never given to County staff to "not deal with the municipalities." In fact, our very first data delivery will cover the southwestern portion of the County, including the Town of Basalt. One of my primary goals is to encourage the towns to participate in the GIS program, and utilize the County's data when it becomes available. At one of the Planner's Network meetings, held shortly after the completion of the Edwards pilot project, I gave a GIS presentation geared specifically towards the town planners. I believe several of the, Town of Vail's planners were in attendance at that presentation. I have also been working closely with Vail's GIS Analyst to coordinate his efforts with the County's (in fact, he has come down to the County building several times to use one of our ARC/INFO workstations). The Town of Vail understands that we decided to convert data for the predominantly unincorporated portions of the County first, since it would allow our planners; engineers, and decision makers to start using the GIS system as soon as possible. With respect to the fifth sentence, the Town of Vail is indeed much further along than any of the other municipalities as far as their GIS capabilities. They have had a GIS Analyst on staff since last summer, and many of the planners, Public Works staff, and management staff are aware of the benefits of using GIS. Ironically, during Vail's recent budget cuts, one of the positions they eliminated was their GIS Analyst's position. As I understand it, they are planning to use one of their planners and one of their engineers, both of whom have a good background in GIS, to fill in the gap when the GIS Analyst leaves in August. Jim Hartmann Page 2 June 30, 1999 Jody or Mark Chapin could of course best address the last sentence regarding the updating of valuations. I confirmed with Neal Millett of ASI that we could begin converting data in the Vail area without disrupting the overall data conversion process. Actually, converting data in Vail next would work out relatively well for my department, since I will be training the new GIS Technicians and the data conversion process in Vail will be a relatively straightforward process since the Town is built-out. Of course, the only draw if we go to Vail next is that it will be two to three months before we retu_*n to the unincorporated areas, and our internal GIS users are eagerly awaiting data for unincorporated Eagle County. I am actually happy to see that Vail is so eager to receive our GIS data. I think Mayor Ford's memo is a testament to fact that the towns realize just how.valuable County's GIS program is going to be for them: Our contract with the Convergent group includes a provision that the County is licensed to freely distribute the custom applications Convergent has developed to any jurisdiction within the County. Also, as we discussed during our meeting on digital data distribution, we are planning on distributing our GIS data layers to the towns free of charge. Vail will be receiving significant, direct benefits for their tax dollars in the form of "free" GIS data, custom applications, and County GIS expertise. It is not a question of "if' they will receive a return on their tax dollar, but rather how soon. cc: George Roussos 10,102/2000 09:15 9708450298 A LA CARTE PUELISHIG PAGE 04 yep 1y uu 14 • to r. vi Kmday. sep*n,be19, 2000 12:13 PM To: To1m 04 Ve16 ~rmn: tigwmPn AR~eyc%sins, 1-B7a 3~Y?3ea rey®. i ui JVS Mounth Munchkm's POBac 4352 Eagle, CO 8-1631 Phone 970-524-0309 Pas 970-3214=9424 iri HLf iPterS~~a0.1.COYR Saptsmber 29. 2000 Dear.Tav,'n of I' all, Thank you for taking the time to read our letter Concerning the decision to discontinue the puhlisatior41dirtribuHon of the Vail balky Guide. Fora few years nose we have relied on the Guide to relay the most current valley events and outings to our sellers and to the chenrs that we serve. Please reconsider your decision 16 discontinue puhlicalion. Sincerely , Maurice and Lanette Mitchell Owner Operator 10/02/2000 09.15 9708450298 A LA CARTE PUELISHIG PAVt Sep 29 ' UU 14:14 F. U2 + U W Vkt) VV? L~ YbZ ~ GC J L = . ;n/1 u ~ ~t:-:~v 1 ."F- [NJ 1/N k:!:~, T V KdL, ' ' U~ ~t Mks ~J vfi oLo Vrmkvn e VA }L- VUH1~4:1 L~ CS P 2poB cj70845©298 noo ' 62/2000 09 Yom' JtAr~ ca. _ G SEP.29.2000 9:45AM GENERAL ACCOUNTING 970 845 2599 NO. 5554 P. I To Whom It May Concern: In reference to The Vail Guide from the perspective of a business person in the valley I have found the advertising to be reasonably priced with a high return on the dollars invested. I believe "The Guide" is a very effective tool in promoting tourism and therefore commerce in the area, and any thoughts to the ceasing of publication would be both a mistake and a step backward in our continuing efforts to be the place to visit, both winter and summer. Respectf i , Rodney Wilson O'bos Enterprises 970 476-5611 p'1 Sep 29 00 09:03a anthon~ Cramolino o. p. Vail CO 81657 lC, East Meadow Dc (970) 476-5933 (8$8)250-5622 o `~i~ll-~Cll~t C l Mn`l ~~?.1C~~2t~1 ~N C c 1 b~- CQ~n\ju, t 55 ro~ M`1 gvSt~~~SS v t u~ T-i tl ic. r ~~~nw,vN tom/ n5 1T S ~1~ i N~ o~ M T1~~ G1Q 6 A TIZAe: Wv BW -R:J 2k- vMl n ~~nT ~'~n~oz Ty C BUR 1 t T S IT 51cL-t-AS TO 6 t\It SuS' UUC~1--~ 1 ` 2h'tCt i 1~~1 Th OUl2 V 15~"t~J[~S Tl-1 ~t~% 11~ ! i ~-1 IYY.1,~ ~;~2,i1 PJL b.1 T I ta.~C~~ lVV_~T10 ~l - 'TiZ ~v z ~q rt--DS . !-1 -L 4 (/-\s n WEM u N C©~ ;~.t. ( t-u P CUR RILc- i z OK t P WTu T OUR CWT Ai S IAN J r R1CN~S Ow Sep 29 00 0.9:334 VAIL VALLEY TCB 970 4797162 p•2 VAILVALLEY TOURISM ~ CONVENTION BUREAU 100 East Xlead(nc Drive -.Suite i4 • b~ril, CO 81057 September 29, 2000 To whom it mar concern, As the Information Services Manager of the Vail Valley Tourism and Convention Bureau in charge of operations of both Vail Information Centers, I would like to let you know how valuable the "Guide" is to guests that visit the centers as well as those planning a future vacation °n Vail. It is nice to have an all-inclusive book on Vail that provides all of the necessary information on shopping, dining and activities relevant to both the winter and summer seasons. This has become; one of our most used publications in letting people know all of the wonderful things Vail has to offer. Sincerely, LOAD Nancy Kern { Information Services Manager Gruty~ .Sn/c s' Rc'.tiCrl'cN!(11'1.5' 14,% lul Services Busine.1J Office 1-800-775-8245 1-800-525-387.5 (970) 419-1014 (970) 476-1000 FAX (970) 479-2304 1'AX (970) 476-600, I-AX (970) 479-7162 FAX (970) 476-6008 ~1eh,itc: tvs-rrr.iisitvuilti,crllcti.cr~rlt E-mail: vIA-bCrsvisitruilti'ullc~ccoil/ . la carte PUBLISHING September 29, 2000 To Whom It May Concern: At a la Carte Publishing we have established a niche in the Vail Valley as the publishers of association sponsored publications. The Vail Valley Dining Guide is produced in association with the Vail Valley Chapter of the Colorado Restaurant Association. We create Bem>er Creek Magazine with the Beaver Creek Resort and their merchants association. And The Guide to Vail, which is about to go to press with its sixth issue, is produced in conjunction the Town of Vail and its merchant associations. Our goal is to provide beautiful and useful four-color magazines and through sponsorship, be able to produce them at fair and equitable rates for association advertisers. When the merchants approached us with the idea and a request for proposal to produce The Guide to Vail prior to the 1998-99 season it seemed to fulfill many of the merchants' goals. First, they wished to establish a piece that would represent the Vail market specifically, from East to West Vail. Second, they wanted to create a convenient, comprehensive, digest sized publication that would be affordable to advertise in and over which they could have some degree of control. With the help of sponsorship, advertising rates were locked in at incredibly reasonable rates (approximately '/4 the cost of annual participation in any other comparable piece). The Town's participation also guaranteed the insertion of every business license holder in the Town of Vail whether or not they advertised, making the piece uniquely all-inclusive. With each new edition we are experiencing a greater rate of dispersion and to keep up with demand, we have enlisted to talents of Vail Brochure Delivery for the upcoming season to assure that The Guide's presence will continually be felt to the maximum benefit of it's advertisers and indeed all Town of Vail Businesses. Feedback seems to indicate that merchants and visitors alike find. the piece to be an attractive and valuable resource. We hope that the Town of Vail continues to support the efforts of the merchants of Vail and Lionshead to create a. printed piece that specifically markets the businesses of Vail. Sincerelya Jessica nner Editor, The Guide to Vail P.O. Box 2333 Vail, Colorado 81658 (970) 476-3663 (FOOD) Fax (970) 845-0298 E-mail alacar@vail.net V flail's only "Conde Naste lop 7M: ~~'L Cold Key Recipient Ski Resorts" Award Wilmer r t MOUNTAIN RESORT W ccn 2 ~ ate. ~ u 715 IYest Lionshead Circle • Fail, Colorado 81657 • (970) 476-4444 • Fax (970) 476-1647 • httlW/vail.nel/marriott • E-mail: marriott@vaiLnet Wednesday, September 20, 2000 02:18:24 FRoeky Mountain Carriage Cc Page 1 of 1 G ' Sept. 20, 2000. To whom it may concern, I would like to take this opportunity to tell you that I am very impressed by the feedback that I have re- ceived from "The Guide". As a small business it is imperative that we are able to advertise without going way over budget, The Guide is a perfect vehicle for this. I feel like I am getting my name and what I offer out to the public but for a cost that I can afford. We are also very excited about the website for this winter and expect a great response from that as well. Sincerely, Heather Forbes Rocky Mountain Carriage Company .V .29/22/00 FRI 09:58 FAX 970 926 3691 SCOTCH ON THE ROCKIES 001 - - SCOTCH- ON THE ROCKIES PO Box 459 Vail, CO 81658 CKfE TEL: 970926 3286. E -MAIL: scotchOvail.net FAX: 970 926 3691 www.scotch-roclues.com TO: The. Vail Town Council FROM: Susan Tear DATE: September 22, 2000 MESSAGE: To whom it may concern; We certainly appreciate having "The Guide" as an effective way to advertise. We ran a full page ad at a cost effective rate this summer that brougbt customers into our store. In fact, several customers came in with The Guide opened to the page of our ad asking for the product shown. We feel it's a plus that American Express and the Town of Vail are involved and that this publication markets our village directly. It helps us stay competitive and show our guests what we have to offer: Please continue this program to offerthis guide that supports the businesses of Vail village and Lionshead Sincerely., Susan Tear