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2001 Town Council Agendas Work Session
VAIL TOWN COUNCIL WORK SESSION TUESDAY, JANUARY 9, 2001 NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at wha# #ime Council will consider an item. Z:oo P.nn. VAIL COUNCIL CHAMBERS 1. Kraige Kinney - 20-Year Anniversary {10 min.) Pam Brandmeyer Abel Medina - 10-Year Anniversary 2. PEC/DRB Report(10 min) 3. Y2001 Compensation ReviewlSki Resort Municipal John Power MarketlComparative Data. (1 Hour.) 4. Discuss Accounting Responsibilities for the Vail Local Steve Thompson Marketing District {VLMD). (15 mins.} Frank Johnson Town of Vail staff and Vail Valley Tourism and Convention Bureau (VVTCB) staff recommend transferring the accounting duties for the Vail Local Marketing District to VVTCB fior 2001. The Town will continue to collect and account for the lodging tax collected. 5. Vail Valley Tourism and Convention Bureau Request for Joel Heath Intranet Funding - $40,000.00. (Please see enclosed memorandum from Joel Heath) (10 mins.) 6. Discussion of meeting with Eagle County Commissioners Pam Brandmeyer February 13, 2001. (10 mins.) ITEMITOPIC: POTENTIAL DISCUSSION ITEMS FOR JOINT COUNTY COMMISSIONERITOWN COUNCIL WORK SESSION ACTION REQUESTED OF COUNCIL: Addldelete/modify the items listed below for discussion. BACKGROUND RATIONALE: As previously discussed with Council, the County Commissioners will be hosting a joint lunchlwork session at the County Building on Tuesday, February 13, 2001, from noon to 2:00 P.M. These potential items have been scheduled for a brief work session selection discussion on January 9t": 1 } Employee generation 2) Berry Creek 5th affordable housing 3) Changing the county sales tax rebate to the town from 15% to 25% of the 1 % collected in the Town of Vail 4) Capital Improvement Projects, such as: - Fire station - Bike trails - Streetscape and other public improvements associated with the Vail Center {LionsHead) and the LionsHead overall redevelopment - Community facilities/Vail Center (e.g., a mixed-use civic facility to include a comprehensive learning center; a conference center and theater; a family activity facility, which would include both a second sheet of ice and skate park) - Donovan Park pavilion 5} ECO -bus servicelscheduling - car/van pooling options - park-and-ride 6) Bright Horizons infant care upgrade/long-term subsidy 7) Review County Commissioner's previous decision of non- support for Tax Increment Financing {T[F} 8) Support and endorsement of the Wildfire Protection Program STAFF RECOMMENDATION: Staff would like direction as to what topics should be e-mailed to the County. 7. Eagle County Down Payment Assistance Program. Christy Banowetz (10 mins.) 8. Request for funding for Special Events: Greg Moffet Sybill Navas - 3 On 3, Aug. 3 - 5, 2001 - $5000 - StreetBeat, 2001 - $10, 000 - 2001 Mountain Bike Championships - $25,000 (see attachment) - Armchair Drill Team in Bush Inauguration 9. Review Evening Meeting Agenda. {5 mins.) 10. Review Council Critical Strategies. {15 mins.} 11. Information Update. (10 mins.) 12. Council Reports. (10 mins.) 13. Other. {10 mins.) 14. Executive Session: Property Acquisition (30 min) 15. Adjournment. (5:30 P.M.} NOTE UPCOMING MEETING START TIMES BELOW: {ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE} THE NEXT VAiL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 11161fl1, BEGINNING AT 2:OU P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 1116101, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS WITH A SPECIAL MEETING WITH THE VAIL LOCAL MARKETING DISTRICT TO APPROVE THE ZOQ1 BUDGET. THE NEXT TOWN OF VAIL WALKABOUT WILL BE 1123101, AT 91:30 P.M. IN VAIL VILLAGE Lunch will be at the Red Lion) Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, JANUARY 16, 2aa1 NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1:00 P. M. VAIL COUNCIL CHAMBERS 1. Discussion of Leash Laws in Big Horn Park and possible "dog park" Greg Morrison locations. (30 mins.} 2. Video Bid -- video system in the Village Garage, Lionshead Garage, Greg Morrison and the Village. {15 mins.) Joe Russell 3, Discussion of New Year's Eve and Fourth of July. {15 mins.} 4, Spring Clean Up Day Discussion. (15 mins.) Patrick Hamel ITEMITOPIC: Annual Spring Clean Up held in the Town of Vail. ACTION REQUESTED OF COUNCIL: Decide whether to keep the existing Spring Clean-Up as it is currently operated, keep the Spring Clean-Up with modifications on how i# is executed or delete the program from the annual budget. BACKGROUND RATIONALE: The Town currently gives $20 per person to the volunteer's charity of choice as an incentive for people to participate. In addition to the charitable donations the Town gives away free t-shirts and holds a free bar-b-que for volunteers at the end of the event. Council has brought up the question whether or not the clean up of the Town can be done in a more cost-effective manner and if a volunteer event is needed. RECOMMENDATION: The following is a list of the positive aspects of the program: The program is very cast effective when you consider the alternative of having Public Works crews performing the same service. [t provides an opportunity for locals to get together and work on a community event. It helps distribute funds to local charities and schools. 5. Discussion of Employee Housing Deed Restriction. {30 min.) Pat Dauphinais 6. Parking pay-in-lieu. (30 rains.) Brent Wilson ITEMITOPIC: A worksession to discuss proposed changes to the Town of Vail's parking pay-in-lieu policy and proposed text amendments to Chapter 12-10, Town Cade. ACTION REQUESTED OF COUNCIL: Provide direction to be used in the drafting of amendments to Chapter 12-10, Town of Vail Zoning Regulations ("Off-Street Parking and Loading"}. BACKGROUND RATIONALE: On September 26th, the Town Council discussed the current parking pay-in-lieu program and options for future implementation. The council reviewed on-siteloff--site parking maps and directed staff to return with a number of different scenarios for pay-in-lieu implementation. On November 7th, the Council refined the focus of the discussion and directed staff to return with fee scenarios involving a staggered fee structure based on land uses. Two separate fee structure options will be presented. RECOMMENDATION: Please refer to the staff memorandum for complete details. 7. Joint work session with County Commissioners -discussion of topics for consideration. (15 mins.} 8. Review Evening Meeting Agenda. (5 mins.) 9. Review Council Critical Strategies. (15 mins.) 10. Information Update. (10 mins.) 11. Council Reports. (10 rains.) 12. Other. (10 rains.) 13. Executive Session: 1 } Contract Negotiations 2) Land Transfer 3) Personnel Matters (40 rains.) 14. Adjournment. {5:00 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: {ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT TOWN OF VAIL WALKABOUT WILL BE 1123101, AT 11:30 P.M. IN VAIL VILLAGE (Lunch will be at the Red Lion} THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 1123!01, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 2106101, BEGINNING AT 7:00 P.M. IN TOV COUNCIL Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. REVISED 5:00 P.M.. JAN. 19. 2001 VAIL TOWN COUNCIL WORK SESSION TUESDAY, JANUARY 23, 2001 NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 11:30 A. M. VAIL VILLAGE WALK-ABOUT MEET AT RED LION, 304 BRIDGE STREET BUFFET LUNCH '[ 1:30 A.M. -1:45 P.M, 2:00 P.M. VAIL COUNCIL CHAMBERS 1. Environmental Partnership Discussion with Vail Resorts, Inc. Patrick Hamel (30 mins.) ITEMITOPIC: Overview of Town of Vail and Vail Resorts Environmental Programs and a look at possible partnerships between the programs. ACTION REQUESTED OF COUNCIL: Provide direction on environmental programs and partnerships. BACKGROUND RATIONALE: The Town of Vail and Vail Resorts have many environmental programs that are similar to one another. We believe that by partnering on many of these programs we can send a stronger message to the public on what our environmental programs encompass. The Town has recently been working with Vail Resorts on pine beetle mitigation and noxious weed abatement. Since both the Town and Vail Resorts have recycling and Green Star Programs, we feel that we should be partnering in these areas as well as other environmental areas that have not been addressed by either group. RECOMMENDATION: Town staff believes that we should work in conjunction with Vail Resorts to help one another communicate a strong environmental message to the public. 2. Community Facilities -Vail Center Update. (15 mins.) Russ Forrest 3. PEC/DRB Reports {10 mins.) George Ruther 4. Special Events Process (30 mins.) Pam Brandmeyer BACKGROUND RATIONALE: In September, Council listed Special Events as a 6 month critical strategy. On November 8th, a four hour meeting was held including event producers from throughout the valley, members of the business community, staff, and a facilitator to outline special events goalsloutcomes, issues, hurdles, venues, and more. From this initial meeting, subcommittees were formed. The Permit Group has been meeting weekly since that time, wlthe following outcomes. STAFF RECOMMENDATION: Receive direction from Council regarding banners, amplified sound, community events vs. on-mountain events, and vendor selection. COUNCIL DECISIONS (will require ordinance) 1) Banners - Quantity - Placement 2) Amplified Sound - Standards - Placement modification of existing - Duration 3) Community Events vs. On-Mountain Events -Current definition ("Any fair, show or exhibit of arts, crafts or similar handiwork, any sports event, educational, recreational event, or cultural activity") precludes marketingladvertising of on~ mountain events COUNCIL DIRECTION REQUIRED: 1 }What type vendors are good for Vail? - No competing wlexisting licensed TOV businesses - Manufactured goods must sell through an existing licensed TOV business {e.g., Bolle sells through Eyepieces, TEVA sells through Gore Range Mountainworks, etc.) - Hand crafted items are differentiated differently SUBCOMMITTEE WORK IN PROGRESS; 1}Comprehensive "object placement" map (this will lump all objects into one group, be they cars, tents, canopies, displays, etc.) to define all approved spaces 2) Security standards based on location, type of event, # of attendees 3) Venue clarification based on time of year, # of attendees, type of event, jurisdiction {TOV, VRI, FS, private property) 4) Health department guidelines for food, trash, portapotties 5) Police department guidelines for security) hiring of off duty officers, personnel 6) Temporary tent submittal requirements 7) One-stop permitting processlcover sheet identifying all aspects of event registration $) Establishing "line of credit" for multiple event promoterslannual billing 5. Wayfinding Update {20 rains.) Suzanne Silverthorn Greg Hall ACTION REQUESTED OF COUNCIL: None. BACKGROUND: On Feb. 3, 2000, Council voted to authorize up to $500,000 in the capital fund, $10,000 in the general fund and $48,000 in the Real Estate Transfer Tax fund toward the first phase of a comprehensive wayfinding program to improve Vail's street and pedestrian directional signs. In addition, Vail Resorts has pledged $7'5,000, Phase- one includes 360 pedestrian signs to be placed at 90 locations throughout Ford Park, Golden Peak, Vail Village, LionsHead and Cascade Village; 100-plus interior directional signs within the Vail Village and LionsHead parking structures; 30 skier drop-off regulatory signs to be placed throughout Golden Peak, Vail Village and LionsHead; new bus stop signs for the 17 in-town stops; 16 pedestrian maps to be placed in Vail Village and LionsHead; and 2 corporate limit signs and new Frontage Road parking and information signs. Prior to fabrication of the aluminum signs, staff discovered and is investigating converting the program to a new fiberglass embedded technology which will improve the durability of the signs. The town's wayfinding consultant, Jeff Corbin of Corbin Design in Traverse City, MI, visited the fabrication plant last week and has prepared a revised production schedule which will be presented during a staff update at the Jan. 23 work session. Also to be presented is a progress report on trail signs; regulatory signs; I-70 signs; neighborhood street and entry signs; neighborhood park identification signs; and a merchant directory concept. Yet to be funded is the Corbin Design recommendation for Vail gateway signs at each of Vail's three interchanges as well as a freeway monument along I-70. 6. Vail Valley Exchange Student Presentation - (15 min.) Jane Nam Jessica Gleich 7. Review Council Critical Strategies. (15 rains.) 8. Information Update. {10 rains.) 9. Council Reports. (10 rains.) 10. Other. (10 rains.} 11. Executive Session: 1) Personnel Matters 2) Land Acquisition (1 hr.) 12. Adjournment. (5:45 P.M.} NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE} THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 2106101, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 2106101, BEGINNING AT 7:00 P.M. IN TOV COUNCIL Sign language interpretation available upon request with 24-hour notifrca#ion. Please call 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, FEBRUARY 6, 2001 NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. VAIL COUNCIL CHAMBERS 9 :00 P.M. 1) Update on Proposed Use of Bright Horizons Space for John Power Infant through Pre-School Childcare. {15 min.) 2} Update on Community Facilities. {30 min.) Russell Forrest -Discussion of Design Team ITEMITOPIC: Review Contract for Design Services for the Vail Center. ACTION REQUESTED OF COUNCIL: Provide direction on the design team. BACKGROUND RATIONALE: A concept paper has been prepared that provides a vision for the center and a description of how life long learning can provide a unifying vision for the recreational, meeting, cultural, and community uses contemplated in the center. On December 12th the Town Council indicated their support for the "concept." On December 19th the Town Council developed a square footage and use "wish list." Based on that wish list staff has developed a budget that includes both anticipated revenue and costs. Staff would also like to receive the Town Council's authorization to enter into a contract with EDAW, HGA, and Zehren and Associates after a budget is approved for the project. In addition, staff has received a proposal from Scott Smith of Sasaki and Associates to provide a peer review of the design team. Council requested that staff facilitate a meeting with representatives of the design team to again review their qualifications and to discuss an agreement for services. 3) Discussion of Ord. #3, Creation of Housing Zone District. Allison Ochs (30 min.} BACKGROUND RATIONALE: As part of the Town of Vail's objective to encourage affordable employee housing, the Tawn Council directed staff to create a zone district with the primary purpose of providing sites for employee housing. The development standards of this zone district would be prescribed by the Planning and Environmental Commission as part of a development plan, similar to the General Use zone district. On January 8, 2DD1, the Planning and Environmental Commission reviewed the proposed Housing Zone District. They had specific requests, including to clarify the roles of the Design Review Board and Planning and Environmental Commission in the review of setbacks, and to amend the parking section. They voted to table the request until the clarifications were made. At their January 22, 2001, meeting, the Planning and Environmental Commission voted to recommend approval of the proposed Housing zone district to the Town Council. The recommendation of approval carried no conditions. Please refer to the staff memorandum for additional information. STAFF RECOMMENDATION: The Community Development Department recommends that the Town Council approve Ordinance #3, Series of 2001, on first reading. 4} ITEMITOPIC: A final work session to discuss proposed Brent Wilson changes to the Town of Vail's parking pay-in-lieu policy and proposed text amendments to Chapter 12-10, Town Code. (15 min.) ACTION REQUESTED OF COUNCIL: Provide direction to be used in the drafting of amendments to Chapter 12-10, Town of Vail Zoning Regulations ("Off Street Parking and Loading"). BACKGROUND RATIONALE: On January 16t", the Town Council provided final direction regarding amendments to the Town's "Parking Pay-in-Lieu" policy. The purpose of today's meeting is to review the proposed ordinance adopting the changes and to work out final details of the ordinance prior to #irst reading at the evening meeting. 5) Presentation of I-70 Noise (45 min Greg Hall -Contour Map - Mitigation Options ITEMITOPIC: I-70 Noise Study Report Out. ACTION REQUESTED OF COUNCIL: Listen to the presentation and review the results, ask questions, and discuss future steps. BACKGROUND RATIONALE: In December, Staff presented the preliminary results of the noise readings and noise modeling. Staff will now present the complete noise contour mapping and discuss noise mitigation options. Staff would like to specifically discuss the various structured noise mitigation options and will show where there are opportuntities to provide berms and where berms are not appropriate and where walls are the only structured option. Staff would also like to examine different wall type options and discuss the appropriateness of noise walls in Vail. In addition noise mediation can be modeled to see the effectiveness of various noise mediation devices. STAFF RECOMMENDATION: Listen, discuss, and detail next steps. The problem areas are based on the current situation. Determine how to address those properties in excess of Federal Highway Administration (FHWA) standards. If the two structured solutions are acceptable, Staff will then model mitigation to determine the net result of constructed noise mitigation. 6) Discussion of Upcoming Joint Work Session with County Bob McLaurin Commissioners (15 min.} (Please see attached Memorandum to Town Council) 7. ITEMITOPIC: Discussion of proposed Land Use Plan amendments Allison Ochs for (1) Mountain Bell, (2} Lots 15 and 16, Bighorn 2"~ Addition, (3) other properties. (30 min.) ACTION REQUESTED OF COUNCIL: Provide staff direction on pursuing these Land Use Plan Amendments. BACKGROUND RATIONALE: The Community Development Department has identified certain designations in the Vail Land Use Plan that are no longer consistent with Town of Vail goals, existing zoning, existing uses, or the Comprehensive Open Lands Plan. The Vail Land Use Plan is intended to be an ever-evolving document, updated periodically to reflect changing conditions and changing goals of the community. The Vail Land Use Plan has been successful in guiding growth and development within the Town of Vail. However, due to changing conditions, changing goals, and certain land use actions, staff believes that the land use designations of certain properties in the Town should be re-evaluated. Please refer to the staff memorandum for additional information. STAFF RECOMMENDATION: As this is a discussion item for Council to give direction to staff, there is no staff recommendation at this time. 8 Review Council Critical Strategies. (15 min.) 9. Information Update. {10 min.) 10. Council Reports. {10 min.) 11. Other. (10 min.) 12 Executive Session -Land Negotiations (20 min.) 13. Adjournment. (5:05 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: {ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 2113101, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 2120101, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 2120!01, BEGINNING AT 7:00 P.M. IN TOV COUNCIL THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 2127101, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24~hour notification. Please call 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, FEBRUARY '13, 200'1 NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. (Noon - 2:00 P.M.} Joint Work Session with Eagle County Commissioners Eagle County Building 500 Broadway Eagle, Colorado 12:00 Noon - 12:30 P.M. Lunch 12:30 P.M. -1:00 P.M. Employee Generation • Presenta#ion by Nina Timm, Vail Housing Coordinator • Discussion 1:00 P.M. - 1:45 P. M. Town of Vail Capital Projects • Mayor Ludwig Kurz Remarks • Discussion 1:45 P.M. - 2:00 P.M. Berry Creek 5th Affordable Housing Project • Discussion on Process to Move Project Forward VAIL COUNCIL CHAMBERS 2:30 P.M. 1) Vail Plaza Hotel West SDD. (1 Hour.) Brent Wilson ITEMITOPIC: A request for a Town Council work session to discuss the proposed Vail Plaza Hotel West Special Development District - a new conference facilitylhotellfractional fee unit club proposal at 13 Vaif Road 1 Lot A, B, C, Block 2, Vail Village Filing 2. Applicant: Doramar Hotels, represented by the Daymer Corporation Planner: Brent Wilson ACTION REQUESTED OF COUNCIL: Provide feedback to the applicant and staff regarding next steps for the SDD proposal. BACKGROUND RATIONALE: The Vail Plaza Hotel West is a mixed-use development proposal. Uses within the hotel include residential, commercial and recreation. The proposed plan currently includes a 120-room hotel, 17 condominiums, 39 fractional fee units, 16 (on site) employee housing units, a restaurantlbar, retail space, conference space (including a 10,000 s.f. ballroom), and a spalhealth club. The current {and proposed underlying) zoning for the property is "Public Accommodation." RECOMMENDATION: The Planning and Environmental Commission will review the proposal on February 12th and provide a recommendation to the Vail Town Council. Staff will forward a recommendation to the council prior to final council review of this item. Please refer to the staff memorandum for complete details. r 2} Boards and Commissions. (15 min.) Pam Brandmeyer BACKGROUND RATIONALE: Council had agreed to revisit the appointment of Councilmembers to boards and commissions, based on a mare thorough understanding of the meeting times and constraints for the various boards. Council has also indicated a willingness to appoint staff to fill some of these positions. In the packet, Council will find a current listing of boards and commissions to which Councilmembers have been appointed, as well as a second listing that generally shows meeting times and obligations. 3} DRBIPEC Report. (5 min.) 4) Bright Horizons Discussion. (15 min.) John Power 5} Review Council Critical Strategies. (15 min.) 6) Information Update. (10 min.) 7) Council Reports. (10 min.) 8) Other. (10 min.} 9) Executive Session -Land Negotiations (30 min.) 10) Adjournment. (5:20 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 2!20!01, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 2!20101, BEGINNING AT 7:00 P.M. IN TOV COUNCIL THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION W[LL BE ON TUESDAY, 2127101, BEGINNING AT 11:30 A.M. KALTENBERG CASTLE BREWERY FOR LIONSHEAD WALKABOUT Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, FEBRUARY 20, 2©0"I NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. VAIL COUNCIL CHAMBERS 1:00 P.M. 1 } Auerbach Berry Creek Fifth Presentation. {1 Hour 3D Min.) Tom Moorhead Russell Forrest ITEMITOPIC: Auerbach Southwest, Ltd., the developers Nina Timm selected by the County and the Town to develop the housing site at Berry Creek 5th filing will be here to present their ideas for the site and to ask for Cauncil input on the direction of the housing design and type. ACTION REQUESTED OF COUNCIL: Provide Auerbach Southwest, Ltd. with input on the proposed designs. BACKGROUND RATIONALE: Through an IGA the County and the Town are equal partners in developing a 16 acre site at the Berry Creek 5th Filing. Last summer Auerbach Southwest, Ltd. was selected as the developer for the housing. Auerbach has been working on preliminary design and costs and is now seeking input from the Town Council and the County Commissioners on those designs so that a final design can be submitted #or the County review process. RECOMMENDATION: None as this is a work session. 2) PEC Interviews {4 vacancies). {1D min.) George Ruttier 3) ITEMITOPIC: Ordinance #3, Series of 20D1, Housing Allison Ochs Zone District Discussion. An ordinance amending the Town Code, Title 12, Chapter 6 to the Town of Vail Zoning Regulations to allow far the addition of Article I. Housing {H) District; amending Chapter 4, Districts established; amending Section 12-15-2: GRFA Requirements by Zone District; amending Title 12 Sign Regulations, Chapter 4, Sign Categories, Section 11-4A-1: Signs Permitted in Zoning Districts and Setting Earth details in regard thereto. {2D min.) ACTION REQUESTED OF COUNCIL: Provide direction an the inclusion or exclusion of free-market dwelling units as a conditional use within the Housing zone district. BACKGROUND RATIONALE: As part of the Town of Vail's objective to encourage affordable employee housing, the Town Council directed staff to create a zone district with the primary purpose of providing sites for employee housing. The development standards of this zone district would be prescribed by the Planning and Environmental Commission as part of a development plan, similar to the General Use zone district. The Planning and Environmental Commission voted to recommend approval of the proposed Housing zone district to the Town Council at their January 22, 2001, meeting. The recommendation of approval carried no conditions. On February 6, 2001, the Town Council reviewed the Housing Zone District. The Council had particular concerns regarding allowing free-market dwelling units as a conditional use in the Housing zone district. As proposed, up to 30% of the constructed GRFA on the site could be within free-market dwelling units. The Town Council requested additional information on how other communities deal with this issue. Please refer to the staff memorandum for additional information. STAFF RECOMMENDATION: The Community Develop- ment Department recommends that free-market dwelling units remain as a conditional use within the Housing Zone Distric#. 4) ITEMITOPIC: First Reading of Ordinance #6, Series of 2001: Dave Hilb Timber Vail Subdivision. An ordinance amending the Official Bil! Gibson Town of Vail Zoning Map and rezoning of the proposed Lot 1 and 2, Timber Vail Subdivision from Residential Cluster zone district to Single-Family Residential zone district; and setting forth details in regard thereto. (10 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with conditions, or deny Ordinance No.6, Series of 2001, on first reading. BACKGROUND RATIONALE: The property owner, David Hilb, requested a rezoning of the proposed Lots 1 and 2, Timber Vail Subdivision from Residential Cluster Zone District to Single-Family Residential Zone District. The Planning and Environmental Commission reviewed and recommended approval of this request to the Town Council at their January 22, 2001 meeting. A copy of the Planning and Environmental Commission staff memo has been attached for reference. STAFF RECOMMENDATION: The Community Development Department recommends that the Town Council approve Ordinance No. 6, Series of 2001, on first reading. 5) Paperless Packets Report. (10 min.) Suzanne Silverthorn Ron Braden ACTION REQUESTED OF COUNCIL: Review research and provide staff direction. BACKGROUND RATIONALE: In October, the Vail Town Council directed staff to research the concept of "paperless packets," an electronic version of agendas, staff reports and other packet materials currently distributed in paper format. Council members pointed to Vail's mission statement in expressing interest in this possibility. The cost to convert to a paperless system is approximately $98,000 (currently unfunded). Of equal importance is the need for support and commitment by those involved: the Council, staff and members of the public. Now that the initial research has been completed, this topic requires additional thought, discussion and direction from the Vail Town Council as it weighs costs, levels of commitment and associated benefits. 6) Next Steps far Mountain Bell. (15 min.) Nina Timm ITEMITOPIC: Council has requested that staff provide possible next steps for moving forward with the Mountain Bell site for employee housing. ACTION REQUESTED OF COUNCIL: Provide staff with direction on the next steps for the Mountain Bell site. BACKGROUND RATIONALE: The Mountain Bell site has been looked at as a potential site for employee housing. Previous analysis shows that this site has the capability to hold a financially viable rental housing development. RECOMMENDATION: Nane as this is a work session. 7) Review Council Critical Strategies. (15 min.) 8) Information Update. (10 min.) 9) Council Reports. (10 min.) 10} Other. {1d min.) 11) Executive Session - Land Negotiations (20 min.) 12) Adjournment. (4:40 P.M.} NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE} THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 2127101, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 315101, BEGINNING AT 2:00 P,M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 316101, BEGINNING AT 7:00 P.M. IN TOV COUNCIL Sign language interpretation available upon request with 24-hour notification, Please call 479-2332 voice or 479-235fi TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, FEBRUARY 27, 2001 NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. LIQNSHEAD WALKAFOUT LUNCH: 11:30 A.M. -NOON KALTEIVBERG CASTLE BREWERY 600 LIONSHEAD MALL WALKABOUT: NOON -1:45 P.M. VAIL COUNCIL CHAMBERS PUBLIC MEETING VAIL LOCAL HOUSING AUTHORITY 2:00 P.M. The Vail Town Council, sitting as the Vail Locale Housing Authority, will hear a presentation by Kathy McCormick, to be followed by discussion. Kathy McCormick Vail Housing Authority. {1 hour.) Nina Timm lTEM1TOPIC: Kathy McCormick of McCormick and Associates, Inc. will be here to outline the role of a housing authority and its statutory power. ACTION REQUESTED OF COUNCIL: Participate in discussion and provide direction as appropriate. BACKGROUND RATIONALE: The Vail Housing Authority was created in 1991. On February 6, 2001 the Vail Town Council ex officio appointed themselves as the current housing authority members. Kathy McCormick will be here to provide information about the role of a housing authority, its statutory powers as well as the financing tools available to a housing authority. RECOMMENDATION: None as this is a work session. TOWN COUNCIL WORK SESSION 3:00 P.M. 1) Recreation Instream Flow Legislation. (15 min.} Glen Porzak BACKGROUND RATIONALE: Staff has enclosed a copy of a letter from Glenn Porzak to Dennis Geivin and Rick Sackbauer ,with an additional attachment of the proposed "Recreational Instream Flow Legislation." Passage of this legislation could substantially limit or even prevent the recently completed whitewater kayak course on Gore Creek. Porzak met with the Board of Directors for the Eagle River Water and Sanitation District {ERWSD) on Thursday, February 22nd, and this board agreed to cost-share up to $2,000 of the expense of a lobbyist to jointly represent the interests of ERWSD, the Town of Vail, the Town of Breckenridge, and the City of Golden. The estimated cost to hire this lobbyist is $6-8,000. Porzak is requesting up to $2,000 from the Town of Vail to pursue this lobbyist, as well as like amounts from Breckenridge and Golden. STAFF RECOMMENDATION: Approve up to $2,ODD from Council Contingency. 2) DRB Report. (PEC Meeting Cancelled). (10 min.) 3) Bright Horizons Update. (15 min.) John Power 4) Donovan Park. (45 min.) Todd Oppenheimer George Ruther iTEM1TOPIC: The purpose of this worksession meeting is to provide answers to the questions that the Council members asked at our presentation to the Vail Town Council on Tuesday evening, February 20th. As promised, the design team has taken each of the questions asked by the various Council members and is prepared to respond to them. ACTION REQUESTED OF COUNCIL: Listen to the design team's presentation and then use the remaining time to ask any follow up questions the Council has of the design team. BACKGROUND RATIONALE: The design team presented a Donovan Park construction process update to the Vail Town Council on Tuesday, February 20th. In order to ensure that there was adequate time to present the project and to get all of the Council member's questions on the table, the design team simply wrote down all the questions asked by the Council with the agreement that all the questions would be responded to at the February 27th worksession meeting. The team anticipates that more meetings will be scheduled on a regular basis throughout the duration of the construction project. RECOMMENDATION: The Community Development Department staff is not making a recommendation at this time. 5) Review Council Critical Strategies. {15 min.) 6) Information Update. (10 min.) 7) Council Reports. (10 min.) 8) Other. (10 min.) 9) Site Vislt to Snowberry Lane. (35 min.) Russell Forrest Greg Hall 10) Executive Session -Land Acquisition. (10 min.) 11) Adjournment. (5:55 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: BALL TIMES ARE APPROXIMATE AND SUB,3ECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 316101, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 316101, BEGINNING AT 7:00 P.M. IN TOV COUNCIL THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 3113!01, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD far information, VAIL TOWN COUNCIL 1NORK SESSION TUESDAY, March 6, 2001 NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. VAIL COUNCIL CHAMBERS 1:00 P.M. 1 } Vail Center Budget. (2 hours.) Russell Forrest ITEMITOPIC: Preliminary Budget for the Vail Center. ACTION REQUESTED OF COUNCIL: Modify and approve the preliminary budget and program. BACKGROUND RATIONALE: A concept paper has been prepared that provides a vision for the center and a description of how learning can provide a unifying vision far the recreational, meeting, cultural, and community uses contemplated in the center. This concept simply builds upon the significant public input that has occurred to date and originated from the Vail Tomorrow process. On December 12th the Town Council indicated their support for the "concept." On December 19th the Town Council developed a square footage and use "wish list." Based on that wish list staff has developed a budget that includes both anticipated revenue and costs. Staff will also review the costs and implications of modifying the Lionshead parking structure and the parking demand for the Vail Center. Specifically staff would like to receive Councils input on: • Revenue options & • Preferred uses and square footage Council may choose to give direction to modify the program and staff would then come back at a following work session or evening meeting with a revised budget. After a budget and program has been approved, the design team would begin developing a schematic architectural plan. 2} Donavan Park. (30 min.) Todd Oppenheimer George Ruttier ITEMITOPIC: The purpose of this worksession meeting is to present the estimated Donovan Community Park construction budget and to respond to additional questions raised by the Town Council at the February 27th worksession meeting. The four items that will be discussed are: • Summary of the 21271Q1 work session meeting • Review of project budget • Construction Cost comparison of other municipal buildings • Parking area impacts on the preserve area ACTION REQUESTED OF COUNCIL: Listen to the staff's estimated budget presentation and then use the remainll1g time to ask questions of staff. BACKGROUND RATIONALE; The design team presented a Donovan Park construction process and construction budget update to the Vail Town Council on Tuesday, February 27th . On the 27th there was confusion with regard to the estimated budget. Today's meeting is intended to provide clarity on the current budget estimate. The team anticipates that more meetings will be scheduled on a regular basis throughout the duration of the construction project. RECOMMENDATION: The Community Development Department and the Public Works Department recommends that the Council supports the estimated construction budget and directs staff to diligently pursue the proposed Donovan Park construction project. 3) I-70 Noise Mitigation. {'! hour.) Greg Hall ITEMITOPIC: I-70 Noise Study Report Out. ACTION REQUESTED OF COUNCIL: Listen to the presentation and review the results, ask questions and discuss future steps. BACKGROUND RATIONALE: In February we presented the noise contour mapping and discussed noise mitigation options. Next steps were determine using Geographic Information System the extent of the number of impacted properties, discuss short-term strategies, and relay mitigation modeling results based on CDOT concerns and criteria. The results of the GIS work and the short #erm solutions are included. Completion of meeting with CDOT environmental, maintenance and construction staff and will by 316 and we will report out their concerns. Results of preliminary mitigation modeling samples and possible expected results will be discussed. STAFF RECOMMENDATION: Listen, discuss, and detail next steps. Determine what if any short term solutions should be pursued. We will model mitigation solutions based on the CDOT input to determine the net result of any constructed noise mitigation and the associated relative costs to construct. 4} Review Council Critical Strategies. (15 min.} 5} Review Evening Meeting Agenda. (5 min.} 6) Information Update. (10 min.) 7) Council Reports. (10 min.} 8) Other. (10 min.} 9} Adjournment. (5:20 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: {ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 3113101, BEGINNING AT 2:00 P.M. 1N TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 3120109, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 3120101, BEGINNING AT 7:00 P.M. IN TOV COUNCIL Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-235fi TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, March 13, 2001 NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. COUNCIL RETREAT COUNCIL LUNCH COUNCIL CHAMBERS '12:45 P.M. COUNCIL WORK SESSION Michael McNally VAIL COUNCIL CHAMBERS 1:00 P.M, COUNCIL: Please bring vour binder with vour mission.. strategies. and progress information. 1. Revisit Team Commitment. {1 hour} 2. Review of Organizational and Development for the Town of Vail Overall (45 min.) BREAK (15 minutes) 3. Revisit Council Strategies and Accomplishments since the first Council Retreat. (1 112 hours) 4. Recap Town of Vail -Vail Resorts Inc. Re#reat. (45 min.} 5. Battle Mountain High School Men's Ski Team -Colorado State Championships Proclamation. (5 min.) 6. Adjournment. (5:20 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUB,~ECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 3120!09, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 3!20!01, BEGINNING AT 7:00 P.M. IN TOV COUNCIL THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 3127101, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD far information. VAIL TOWN COUNCIL REVISED WORK SESSION TUESDAY, March 20, 2001 NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. COUNCIL CHAMBERS 2:00 P. M. 1. 2. Brent Wilson Ellie Caryl Gregg Barrie 3, Site Visit to Red Sandstone School (45 min.) ACTION REQUESTED OF COUNCIL: Provide feedback and comments to the Eagle Valley Trails Committee and staff regarding this document. [TEMlTOPIC: A presentation to the Vail Town Council on the Draft Eagle Valley Regional Trails Plan. (15 min.) BACKGROUND RATIONALE: Ellie Caryl and the Eagle Valley Trails Committee have prepared a draft multi jurisdictional trails plan for the Eagle Valley. The plan addresses the design, construction and maintenance of trails throughout the Eagle Valley, with an emphasis on a "core" trail between Glenwood Canyon and Vai! Pass. Gregg Barrie (Public Works) and Brent Wilson (Community Development) have been working with the committee to review the document and provide technical input from the Town of Vail. After the committee receives input today from the Vail Town Council, staff will present the plan to the Planning and Environmental Commission for a formal recommendation to the Town Council on plan adoption this spring. Additionally, an intergovernmental agreement would be adopted to address technical issues such as construction and maintenance of trails. RECOMMENDATION: Staff will forward a recommendation at final council review of this item. Planning and Environmental Commission, Design Review Board and Art in Public Places Interviews. (3Q min.) 4. ITEMITOPIC: Allison Ochs First reading of Ordinance #5, Series of 2001, an ordinance amending the Town Code, Title 12, Chapter 13, to allow fior corrections to the Employee Housing Regulations; Chapter 21, to allow for corrections to the Hazard Regulations; Chapter 15, to allow for corrections to the Gross Residential Floor Area Regulations; Chapter 2, to allow for corrections to the definition chapter and for the addition of a definition of "owner"; Chapter 6, to allow far clarification to the 425 credit; Chapter 7, to allow for clarification to the PA Zone District; and Title 13, Chapter 2, to allow for clarification to the definition of "subdivision"; and Title 8, Chapter 3, to allow for clarification of the Department of Public Works role in the issuance of right-of-way permits and setting forth details in regard thereto. (20 min.} ACTION REQUESTED OF COUNCIL: Provide staff direction on the proposed text amendments to the Town Code. BACKGROUND RATIONALE: Through the review process of various zoning applications, problems arise with specific code sections that are not clear to either applicants or staff. This often occurs with zoning code amendments, changes in procedures, or errors in codification. Therefore, staff periodically returns to the Planning and Environmental Commission and to the Town Council to "clean-up" the Zoning, Subdivision, and Sign Codes. These amendments are not to amend the substantive content of the code, but to "clean-up" errors and clarify sections of the code. None of the proposed amendments result in a change of policy. The Planning and Environmental Commission recommended approval of the text amendments at their February 12, 2001, meeting. The amendments to the Town Code included in this memorandum are described in the staff memorandum. STAFF RECOMMENDATION: The Community Development Department recommends that the Town Council approve Ordinance #5, Series of 2001, on first reading. 5. Review Council Critical Strategies. (15 min.) 6. Review Evening Meeting Agenda. (5 min.} 7. Information Update. (10 min.} 8. Council Reports. (10 min.) 9. Other. (10 min.} QUARTERLY MEETING OF THE VAIL LOCAL MARKETING DISTRICT (VLMC) 4:40 P.M. 1. Discussion of Year End Financial Results, 2000 2. Permanent Working Capital Funding 3. Overview of Special Event presentation for the timeframe of Thanksgiving through Christmas, 2001, by Spaeth Design, New York, New York. (1 hour) David Spaeth Sandy Spaeth Alan Waxenberg As you are aware, the town has to periodically loan money to the VLMD due to timing between dispersements and lodging tax revenue collections. Staff recommends the Vail Town Council permanently fund a contribution of approximately $350,000 for working capital only. This could be set up to provide the town with interest earned on this contribution. This money would not be used for expenditures; it would only be used for "timing issues" with the VLMD's cash flow. (15 min.} 10. Adjournment. {5:55 P.M.} NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 3127101, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 4103101, BEGINNING AT 7:00 P.M. IN TOV COUNCIL THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 410310'!, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, March 27, 2001 NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. VAIL VILLAGE WALK-ABOUT 11:30 A.M. PAZZO'S PIZZERIA COUNCIL CHAMBERS 1:00 P.M. 1. ITEMITOPIC: Special Events Process. (45 min.} Pam Brandmeyer BACKGROUND RATIONALE: Council will find the following attachments to this agenda item, to include: - Summary of Specia[ Events Progress Report - Special Events Producers Position Paper and Request for Action - Matrix of Other Resort Communities Surveyed - Summary of Vail's Three Major Event Producers "Cost of Event" vs. "Town of Vail Share" - Section 5-1-7(H) Amplified Sounds - Section 11-4B-5 Flags, Pennants, Banners and Bunting Staff is looking for direction on a variety of issues, the fiirst of which will begin with potential changes to ordinances: I. Amplified Sound Ordinance, Section 5-1-7(H) Staff has been monitoring the weekly StreetBeat concerts and has obtained 100' readings varying from 67dB to the high 80s, with the majority in the latter category. STAFF RECOMMENDATION: Modify the current Amplified Sounds Ordinance to allow up to 90dB's for special event outdoor events only. 2. Flags, Pennants, Banners and Bunting, Section 11-4B-5 With the advent of "multiple events" occurring throughout most of the high winter and high summer seasons, it has become increasingly more difficult to determine, even on a first-come, first-served basis, what events can be advertised by banner in our two official locations. STAFF RECOMMENDATION: Modify the current Flags, Pennants, Banners and Bunting ordinance to allow the fallowing: a. "Pennant poles" at multiple locations throughout the Village and LionsHead. Each uniform pole would hold up to four vertical pennants (double-sided), and the poles would be located at a variety of locations to allow prime exposure to all major special events, e.g., in the Village: Slifer Square, Bridge and Gore, Seibert Circle, the Vista Bahn, Hansen Ranch Road, Checkpoint Charlie, to name a few. in LionsHead: Skier Sculpture, stairs to the Kaltenberg, Popcorn Wagon Plaza, Sundial Plaza; and both parking structure entrances. b. The current two official banner locations {Bridge and Gore in the Village and the entry to the LionsHead Mall) would remain; however, digital renderings will be presented suggesting poles to be placed on public right-of-way. Placing and replacing banners has become a difficult, expensive, and non-efficient project because both accesses are through private property (Gasthof Gramshammer and Gorsuch). In order to provide greater equity in change-out of this prime sponsor location, it is staff recommendation that poles be placed on public property. Other issues on which staff would like Council direction are (please see "Special Event Producers Position Paper - Request far Action": 3. Vendor Sales STAFF RECOMMENDATION: Merchants, events promoters, and the town equally recognize the importance of special events to this community. The town cannot subsidize special events without the support of sponsorship dollars, as is shown by the "Cost of Event" vs. "TOV share." With the increased sensitivity to merchant concerns, allow events producers to continue to garner hard dollar and marketing support. 4. Merchant Involvement in Events STAFF RECOMMENDATION: Staff recommends endorsement of the Special Event Producers proposition. 5. Recognition of Mountain Events as a Town Event STAFF RECOMMENDATION: If Council agrees on- mountain events draw guests through the commercial core areas and bring visitor numbers to Vail, staff recommends treating these events similarly to town events, e.g., use of pennant poles, staging areas, vehicle placements, booths, and so on. 6. Use of Public Right-of--Way STAFF RECOMMENDATION: The "Object Placement Map" is currently underway, with calculations on occupancy load from the Vail Fire Department due by April 1st. Review and authorize placement at time of presentation to Council. 7. Sign Code STAFF RECOMMENDATION: Allow "sponsor banners on any public piece of infrastructure as long as the banner does not damage or have the potential to damage" an a case-by- case basis. 8. Line of Credit STAFF RECOMMENDATION: Approve as outlined. 9. Permit Fee STAFF RECOMMENDATION: Authorize stafF to move forward on calculating this "tiered" fee schedule. 10. Sponsor Sampling STAFF RECOMMENDATION: Approve as outlined. 2. DRBIPEC Report - (1D min.) George Ruther 3. ITEMITOPIC: Use of Electric Carts in the town of Vail -Vail Scott Sco#t Jansen -Vail Mountain Lodge request. (45 min.) Tom Moorhead 4. ITEM:TOPiC: Vail 21, represented by Fritzlen, Allison Ochs Pierce Architects, will present their proposal regarding the "build-to" lines as identified in the Lionshead Master Plan far the proposed redevelopment of Vail 2'I . {30 min.) 5. Review Council Critical Strategies. (15 min.) 6. Information Update. {1D min.) 7. Council Reports. (1 D min.) 8. Other. (1D min.) 9. Executive Session -Contract Discussions with White River Institute. (1 hour) 1D. Adjournment. {4:55 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: [ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE} THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 4103101, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 4103101, BEGINNING AT 7:00 P.M. IN TOV COUNCIL THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 4110101, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 4117101, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 4117101, BEGINNING AT 7:00 P.M. 1N TOV COUNCIL THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 4124101, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, April 3, 2001 NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. VAIL COUNCIL CHAMBERS 2:00 P,M. 1. Recognition of 10 year anniversaries to James Jones, Vail Pam Brandmeyer Fire Department and Mark Mobley, Vail Fire Department. (10 mins.) 2. ITEMITOPIC: Presentation of Preliminary Design Tadd Oppenheimer Development Package/Donovan Park. (30 min.) 3. ITEMITOPIC: George Ruther First reading of Ordinance No.8, Series of 2001, an ordinance amending Section 12-7H-7 of the Tawn of Vail Zoning Regulations to correct an error in the prescribed procedure for certain types of Design Review applications for properties in the Lionshead Mixed-Use 1 Zone District; and setting forth details in regard thereto. (5 min.} ACTION REQUESTED OF COUNCIL: Approve, approve with conditions, or deny Ordinance No.8, Series of 2001, on first reading. BACKGROUND RATIONALE: On March 26, 2001, the Town of Vail Planning & Environmental Commission voted unanimously to recommend approval of the proposed text amendments to the Vail Town Council. A copy of the staff memorandum to the Planning and Environmental Commission, dated March 26, 2001, has been attached for reference. 4. ITEMlTOPIC: Fire Station Discussion (1 hr.) .~ohn Gulick BACKGROUND RATIONALE: Fire service needs have been discussed and studied over the past 20 years. The memorandum attached is a summary of the 3 previous studies of fire needs. It is intended to initiate the discussion with the Council so that Council can direct staff as to next steps for Vail fire service needs. ACTION REQUESTED OF COUNCIL: Review the memorandum and begin discussion of fire service needs and receive direction from Council on how to proceed. 5. Review Council Critical Strategies. (15 min.) 6. Review Evening Meeting Agenda. (5 min.) 7. Information Update. (10 min.) 8. Council Reports. (10 min.) 9. Other. {10 min.) ~0. Adjournment. {4:35 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: {ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 4110101, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 4117101, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 4117101, BEGINNING AT 7:00 P.M. IN TOV COUNCIL THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 4124101, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour no#ification. Please tail 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUES[]AY, April 17, 2001 NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. COUNCIL CHAMBERS 1:00 P.M. 1. Bright Horizons Six-Week Plan on Three-Month Extension. John Power (15 min.} 2. Vail Valley Medical Center Project Update. {15 min.) George Ruttier 3. Exemption Plats. (15 min.} Brent Wilson 4. Housing Authority -The Ruins, Mountain Bell. (1 hour.) Tom Moorhead 5. General or Capital Fund Transfer from RETT, Donovan Park Bob Mcl_aurin Pavillion. (15 min.) Steve Thompson ITEMITOPIC: ~, Review Counci! Critical Strategies. (15 min.) 7. Information Update. (10 min.) 8. Council Reports. (10 min.) 9. Other. {10 min.) 10. Execufiive Session 11. Adjournment. ( P.M.} NOTE UPCOMING MEETING START TIMES BELOW: {ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE} THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 4124109, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 51'!101, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 511101, BEGINNING AT 7:00 P.M. IN TOV COUNCIL THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION W[LL BE ON TUESDAY, 5I8I01, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 T©© for information. VAIL TOWN COUNCIL TUESDAY, April 24, 2001 NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine a# what time Council will consider an item. NEIGHBORHOOD WALK-ABOUT -FORD PARK 71:30 A.M. Meet at Municipal Building at 11:30 A.M. to "van" over to Ford Park • Ford Amphitheater Renovation Tour (45 min.] • Vail Alpine Garden (10 min.} • Site visit - McKeeta Residence - 180$ Alpine Drive (30 min.} • Site visit -Schmidt Residence -Beaver Dam Circle WORK SESSION (Council will have lunch in Chambers.} COUNCIL CHAMBERS 1:00 P.M. 1. ITEMITOPIC: Brent Wilson A request for a Tawn Council work session to discuss the proposed Vail Plaza Hotel West Special Development District -anew conference facilitylhotellfractional fee unit club proposal at 13 Vai! Road 1 Lot A, B, C, Block 2, Vail Village Filing 2. (1 hour} Applicant: Doramar Hotels, represented by the Daymer Corporation Planner: Brent Wilson ACTION REQUESTED OF COUNCIL: Provide feedback to the applicant and staff regarding next steps for the SDD proposal. BACKGROUND RATIONALE: The Vail Plaza Hotel West is a mixed-use development proposal. Uses within the hotel include residential, commercial and recreation. The proposed plan currently includes a 116-room hotel, 15 condominiums, 40 fractional fee units, 14 {on site} employee housing units, a restaurantlbar, retail space, conference space {including a 10,000 s.f. ballroom), and a spalhealth club. The current (and proposed underlying) zoning for the property is "Public Accommodation." RECOMMENDATION: The Design Review Board will review the item and provide a recommendation to the Vail Town Council on April 18th. The Planning and Environmental Commission will review the proposal on April 23rd and provide a recommendation to the Vail Town Council. Staff will forward a recommendation to the council prior to final council review of this item. Please refer to the staff memorandum for complete details. 2. Todd Scholl - 20 year anniversary {10 min.) 3. iTEMITOPIC: Municipal Center Overview {30 min.) Kirk Aker Matt Stanton Trey Warren BACKGROUND RATIONALE: MorterlAkerlCole is currently working on a feasibility study for a consolidated municipal site, to include all of its current uses, e.g., Community Development, Administration, HR, Court, Finance, IS, the helipad (the Police Department remains untouched), as well as an added two-company fire station, underground parking, consolidated information booths, and employee housing. A number of designs will be shown, as well as an "alternative design," derived from previous discussion with staff. MorterlAkerlCole is looking for input on the schematic design, as well as permission to move into Phase II, which would include some cost estimating, some architectural drawings, and road and traffic studies (which will be coordinated with the Vail Plaza West, hospital, the Evergreen, and Vail Center). STAFF RECOMMENDATION: With inpu# from Council, proceed according to the contract. 4. ITEMITOPIC: Brent Wilson An appeal of a Design Review Board decision regarding a requested modification to the grading and landscaping plan for the McKeeta Residence, located at 1 SO8 Alpine Drive 1 Lot 14, Vail Village West Filing #1. (15 min.) Applicant: Gordon McKeeta, represented by Ernie Gleasner ACTION REQUESTED OF COUNCIL: Uphold, Uphold with modifications, or Overturn the Design Review Board's decision. BACKGROUND RATIONALE: On March 21st, 2001, the Town of Vail Design Review Board {DRB) denied the appiicantlowner's request for the removal of certain trees on the property to allow for an expanded construction disturbance area. In moving to reject the request, the DRB cited the following design guidelines from the Vail Town Code: The location and configuration of structures and access ways shall be responsive to the existing topography of the site upon which they are to be located. Grading requirements resulting from development shall be designed to blend into the existing or natural landscape. Any cuts or fills shall be sculptural in form and contoured to blend with the existing natural undisturbed terrain within the property boundary. Building siting and access thereto shall be responsive to existing features of terrain rock outcroppings, drainage patterns, and vegetation. Removal of trees, shrubs, and other native vegetation shall be limited to removal of those essential for development of the site or those identified as diseased. Please refer to the staff memorandum for additional details. RECOMMENDATION; The Department of Community Development recommends that the Town Council uphold the Design Review Board's decision pursuant to the above-listed findings. 5. DRBIPEC Report (10 min.) 6. Spaeth Design Funding Proposal (15 min.) Todd Oppenheimer 7. Russ Forrest ITEMITOPIC: Vail Center Design Preferencing. (45 min.} ACTION REQUESTED OF COUNCIL: Conduct design preference exercise. BACKGROUND RATIONALE: On April 17t", the Town Council gave staff direction to move forward with the design process on the Vail Center. A critical first step in this process is to obtain the Town Council's preference for an architectural direction. On April 24th, the design team will provide a series of design images (alpine to contemporary) and ask the Council and members of the audience to rank their preferences on a scale of 1-5. On May 1St, staff will review the results of this design preference excercise. In addition, Council requested that a discussion occur on creating additional partnerships with the Vail Center project. RECOMMENDATION: NIA 8. Ann Kjerulf ITEMITOPIC: Greg Hall Discussion ofi a proposed sewer line relocation project at 401 Beaver Dam Circle 1 Lot 2, Block 4, Vail Village 3rd Filing and implications for the adjacent unplatted parcel owned by the Town of Vail. (20 min.} ACTION REQUESTED OF COUNCIL: Grant or deny permission to use a portion of Town property for the relocation of a sewer line BACKGROUND RATIONALE: In June of 2000, James and Carol Schmidt began to pursue the possibility of constructing an addition to their home located at 401 Beaver Dam Circle 1 Lot 2, Block 4, Vail Village 3rd Filing. During the course of having their utilities located, it was discovered that the sewer line servicing their home runs diagonally across their property rather than through a designated utility easement along the perimeter of their property. In order to construct their addition as planned, it is necessary to relocate the existing sewer line. Johnson and Kunkel, Engineers have studied the site and devised a solution to the problem. The proposed relocation of the sewer line adjacent to the property line would require a minimal amount of grading on the adjacent unplatted parcel of land belonging to the Town of Vail and an easement agreement would need to be established. In addition, access through the adjacent Town of Vail property would be required in order to install and maintain the sewer line. STAFF RECOMMENDATION: Staff recommends that Johnson and Kunkel, Engineers be allowed to proceed with the proposal, subject to Town Council and Design Review Board approval. 9. Special Events (15 min.) Kaye Ferry Ceil Folz Joel Heath 10. Shoulder Season Signs {15 min.) Russell Forrest George Ruther 11. Review Council Critical Strategies. (15 min.) 12. Information Update. (10 min.) 13. Council Reports. (10 min.) 14. Other. {10 min.) 15. Executive Session -Property Acquisition and Litigation {30 mins.) 1fi. Adjournment. (6:05 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 511101, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 511101, BEGINNING AT 7:00 P.M. !N TOV COUNCIL THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 518101, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 5115101, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 5115101, BEGINNING AT 7:00 P.M. IN TOV COUNCIL THE NEXT VAIL TOWN COUNCIL WALK-ABOUT - STEPHENS PARK REGULAR WORK SESSION WILL BE ON TUESDAY, 5122101, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL TUESDAY, May 1, 2001 WORK SESSION NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. COUNCIL CHAMBERS 2;QQ P.M. 1. 2. Allison Ochs Site Visits: LionsHead View Corridor #2 (15 min.) North Trail Townhomes (45 min.) ITEMITOPIC: Discussion of Lionshead View Corridor #2 ACTION REQUESTED OF COUNCIL: Provide staff direction regarding View Corridor #2 in Lionshead. (30 min.) BACKGROUND RATIONALE: In December of 2000, the Town Council directed staff to eliminate View Corridor #2 from consideration, until additional information regarding the redevelopment of the core site is received. The Council has recently requested that View Corridor #2 be reconsidered. Prior to having the surveying crew survey the change requested to View Corridor #1, staff is looking for direction from the Town Council on View Corridor #2. Should the Council wish to change View Corridor #2, the surveying crew can survey both view corridors at the same time. RECOMMENDATION: As staff is requesting direction from the Town Council, there is no staff recommendation at this time. PUBLIC MEETING VAIL LOCAL HOUSING AUTHORITY 3:30 - 4:30 P.M. The Vail Town Council, sitting as the Vail Local Housing Authority, will discuss the following items: 1. Housing Authority Meeting - RFP for Mountain Bell and the Nina Timm Ruins Sites (1 hour) Return to Vail Town Council Work Session 3. Review Evening Meeting Agenda. (5 min.) 4. Review Council Critical Strategies. (15 min.) 5. information Update. (10 min.) 6. Council Reports. (10 min.) 7. Other. (10 min.} 8. Adjournmen#. (5:20 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE} THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 518101, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 5115101, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS, THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 5115101, BEGINNING AT 7:00 P.M, IN TOV COUNCIL THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 5!22109, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. VAlL TOWN COUNCIL TOESDAY, May 8, 2001 WORK SESSION NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. COUNCIL CHAMBERS 2:00 P.M. 1. Vail Center Report on Design Preference Exercise Russ Forrest Conducted April 24t". (30 min.} 2. Zoning Code Amendments to A11ow Home Day Care George Ruther Facilities. (20 min.) 3. DRB Report. (5 min.) Allison Ochs 4. Review Council Critical Strategies. (15 min.} 5. Information Update. (10 min.} 6. Council Reports. (10 min.} 7. Other. (10 min.) $. Adjournment. (3:40 P.M.} NOTE UPCOMING MEETING START TIMES BELOW: {ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 5115101, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 5!15101, k~FGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS THE NEXT VAiL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 5122101, BEGINNING AT 2:00 P.M. iN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL TUESDAY, May 15, 2001 WORK SESSION NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. COUNCIL CHAMBERS 2:00 P.M. 1. Local Licensing Authority Interviews - 3 vacancies. (10 min.} Robert Rothenberg Mary Zarba David Chapin and Kathy Vieth will be out of town and unable to be present far interviews. 2. Brent Wilson ITEMITOPIC: A request for a Town Council work session to discuss the proposed Vail Plaza Hotel West Special Development District ~ a new conference facilitylhotellfractional fee unit club proposal at 13 Vail Road /Lot A, B, C, Block 2, Vail Village Filing 2. (1 Hour) Applicant: Doramar Hotels, represented by the Daymer Corporation Planner: Brent Wilson ACTION REQUESTED OF COUNCIL: Provide feedback to the applicant and staff regarding next steps for the SDD proposal. BACKGROUND RATIONALE: The Vail Plaza Hotel West is a mixed-use development proposal. Uses within the hotel include residential, commercial and recreation. The proposed plan currently includes a 116-room hotel, 15 condominiums, 40 fractional fee units, 14 (on site} employee housing units, a restaurantlbar, retail space, conference space (including a 10,000 s.f. ballroom), and a spalhealth club. The current (and proposed underlying) zoning for the property is "Public Accommodation." Please refer to the staff memorandum for complete details. RECOMMENDATION: The Design Review Board voted to recommend approval of this application to the Vail Town Council on April 18th. The Planning and Environmental Commission will review the proposal on May 14th and provide a recommendation to the Vail Town Council. Staff will forward a recommendation to the council prior to final council review of this item. A detailed summary of the DRB and PEC motions will be provided at the May 15th work session. 3. ITEMITOPIC: Vail Center 20000 square foot Russ Forrest roomlperforming arts update. (1 hr.) BACKGROUND RATIONALE: On Tuesday May 8th, Council asked staff and the design team to remove the 300 seat theatre and to add a fly (stage and back stage) to the 20,OQ0 square foot meeting room space. Staff wanted to take the opportunity to review the physical and financial implications of this direction to ensure the design team is moving in the appropriate direction. The design team will be working through Friday the 11th on this issue and staff and the design team would like to review the physical opportunities with Council on May '! 5th. 4. PEC Report. (5 min.} Allison Ochs 5. Review Council Critical Strategies. (15 min.} S. Information Update. (10 min.) 7. Council Reports. (10 min.} 8. Other. (10 min.) 9. Executive Session -Personnel Matters {30 min.) 10. Adjournment. (5:30 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE} THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 5122101, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 5!22101, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 6105101, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 6105101, BEGINNING AT 7:00 P,M. IN TOV COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2336 TDD for information. VAIL TOWN COUNCIL TUESDAY, May 22, 2001 NEIGHBORHOOD WALK-ABOUT STEPHENS PARK -WEST VAIL 12:00 P.M. Council to meet at TOV -van will provide transportation to Stephens Park Council will have lunch provided (Other participants are encouraged to bring a sack lunch) WORK SESSION NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. COUNCIL CHAMBERS 2:00 P.M. 1. Vail Valley Exchange Update. (30 min.) Merv Lapin 2. John Power ITEMITOPIC: Determine if the former Bright Horizons day care space will be reopened as a child care facility. If yes, will TOV authorize an inter-governmental agreement with Eagle county to co-manage the facility. {15 min.) 3. Discussion of 4th of July Curfew Ordinance. (15 min.) Greg Morrison John Gulick 4. Todd Oppenheimer ITEMITOPIC: Donovan Park Community Facility: (45 min.) Introduction of Architectural Energy Corporation, LEEDS consultant Brief update on environmental certification (LEEDS program) Brief update on value engineering, DRBIPEC, and LEEDS program project cos# impacts Discussion of general contractor procurement options for Phase 1 B. ACTION REQUESTED OF COUNCIL: Approval to continue working toward LEEDS certification Approval to begin negotiation process to procure general contractor for Phase 1 B BACKGROUND RATIONALE: As presented at the April 17, 2001 meeting, the design development cost estimate included a reduction of $180,571 for a total hard construction cost of $7,591,923. Evaluation of value engineering items and PECIDRB conditions has resulted in a net increase of approximately $150,000. These adjustments impact only the design contingency. The costs and benefits of the LEEDS program will be presented by the design team. Generally, while the estimated cost impacts are significant, the program brings many direct and indirect benefits to the project. The estimates are necessarily worse case at this time. It remains likely that a portion of the current $1 million project contingency will be able to be applied to LEEDS items. Please refer to the attached letter from ARC regarding contractor procurement options. Staff supports the negotiated method of general contractor selection over hard bidding because of the potential time savings. STAFF RECOMMENDATION: Acknowledge cost impacts of the LEEDS program as appropriate to the Town Council's goal of environmental leadership and direct the design team to continue finalizing construction documents. Authorize staff to begin the negotiation process to procure a general contractor for Phase ~ B. 5. ITEMITOPIC: Discussion of Vail Center next steps. (20 min.) Russ Forrest BACKGROUND RATIONALE: On May 15th, the Town Council expressed interest in having a retreat to discuss the Vail Center. Staff is requesting input on when the Town Council would like to have that retreat. 6. ITEMITOPIC: Appointment to Parking Task Force (5 min.) Bob McLaurin BACKGROUND RATIONALE: An outcome of the joint VRIITown Council April 10th work session is the formation of a parking task force to be composed of the following: 2 members from Town Council; 2 members from Vail Resorts; 2 members from the Vail Chamber and Business Association (VCBA); 2 members from the community-at-large; and two members from Town of Vail staff. STAFF RECOMMENDATION: Appoint 2 Councilmembers to this board. 7. ITEMITOPIC: REQUEST TO PROCEED WITH UNBUDGETED RETT PROJECTS (10 min.} Greg Hall Larry Pardee Pam Brandmeyer BACKGROUND RATIONALE: At Ford Park, staff would request Council consider two additional unbudgeted RETT projects that have come to our attention. 1. Access Road to Lower Bench {east and west of the Amphitheater}. In conjunction with the renovation of the Amphitheater, the town has the opportunity to do a 1-112 inch overlay on the east side to provide consistency to the overall finished Amphitheater entrance(s). As well, staff has been concerned on the west entrance about damage done to the adjacent turf because of the access road width. Staff recommends that along with the overlay the Vail Valley Foundation (WF) has already budgeted for the west entrance to the lower bench {$33,000}, that the town partner in this effort by widening this access road prior to the WF overlay. Staff had not received the estimate by noon on Friday, so the estimate will be presen#ed at work session. 2. Playground Paver Repair. Because of the cottonwood trees, we have substantial heaving and settling of the pavers around the restroom. They have not been maintained since the playground was built in '88 '$9. To pull up 1450 sf of pavers, replace 1300 sf of pavers and install 1 ~0 sf of colored concrete in front of the restroom doors, and to cut out the inner ring of 3 tree grates where the existing trees have overgrown the inner hole, the total cost is $16,060. This # includes pulling existing pavers, cleaning them, cutting out tree roots, recompacting the base material, and replacing the pavers. In order to generate extra pavers for the cuts around the outside edge, it is necessary to add a concrete pad so we'll have extra pavers. STAFF RECOMMENDATION: Approve RETT funding for both projects and authorize staff to include these projects in the upcoming second supplemental appropriation. 8. DRBIPEC Report. (5 min.) 9. Review Council Critical Strategies. (15 min.) 10. Information Update. (10 min.} 11. Council Reports. {10 min.} 12. Other. (10 min.) 13. Adjournment. {5:00 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: {ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE} THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 6!05101, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 6105101, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL TUESDAY, June 5, 2001 WORK SESSION 12:30 P.M. COUNCIL CHAMBERS LUNCH WILL BE PROVIDED TO TOWN COUNCIL NOTE: Time of items is approximate, subject #o change, and cannot be relied upon to determine at what time Counci! will consider an item. 1. Executive Session -Land Acquisitions. (30 min.) PUBLIC MEETING VAIL LOCAL HOUSING AUTHORITY 1:00 P.M. The Vail Town Council, sitting as the Vail Local Housing Authority, will interview applications for the Vail Housing Authority. (1 112 hours) 2:30 P.M. 2. ITEMITOPIC: Greg Raile - 10 Year Anniversary. {5 min.) 3. Allison Ochs ITEMITOPIC: Appeal of a Design Review Board decision denying a proposal to place a seasonal patio cover over the existing outdoor dining deck at Sweet Basil Restaurant. ACTION REQUESTED OF COUNCIL: Uphold, uphold with conditions, or overturn the Design Review Board's denial. BACKGROUND RATIONALE: On Wednesday, May 2nd the Design Review Board voted 5-0 to deny a request for Sweet Basil to place a seasonal patio cover over the existing outdoor dining deck. The denial was based on lack of compliance with the Vail Village Urban Design Guide Plan. The applicant has appealed that decision. Please refer to the staff memorandum for details. STAFF RECOMMENDATION: The Community Development Department recommends that the Town Council uphold the Design Review Board 's decision to deny the seasonal patio cover at Sweet Basil. Site Visit - 15 min. Work Session - 30 min. 3. ITEMlTOPIC: Brent Wilson First Reading of Ordinance 2, Series of 2001; An Ordinance Amending The Town Of Vail Subdivision Regulations {Title 13, Vail Town Code) By Creating A New Chapter (Chapter 12) To Allow For The Creation Of "Exemption Plat Review Procedures," A New Chapter (Chapter 13) To Allow For "Administrative Plat Correction Procedures," New Plat Title Format Sample Certificates, New Text Definitions; And Setting Forth Details In Regard Thereto. {1p min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny the ordinance on first reading. BACKGROUND RATIONALE: The proposed ordinance will create the following two new chapters within the Subdivision Regulations: CHAPTER 12 -EXEMPTION PLAT REVIEW PROCEDURES This chapter is nearly identical to the town's existing "Minor Subdivision" chapter. However, this chapter would not require a "subdivision" of land into multiple parcels. All submittal requirements, public notice requirements, criteria for review and rights to appeal have been derived from existing code language for minor subdivisions. CHAPTER 13 -ADMINISTRATIVE PLAT CORRECTION PROCEDURES This chapter is nearly identical to the town's existing "Single Family Subdivision" chapter and provides an administrative review process for simple plat corrections. All procedural elements have been derived from existing code language for administrative procedures. Please refer to the attached staff memorandum for a detailed description of the ordinance. RECOMMENDATION: The Department of Community Development recommends that the Town Counci{ approve the proposed amendments to the Subdivision Regulations. 4. ITEMITOPIC: Discussion of Vail Parking Structure -Retail. Greg Hall (15 min.) 5. ITEMITOPIC: Vail Center Next Steps. (15 min.) Russ Forrest 6. Review Council Critical Strategies. (15 min.) 7. Review Evening Meeting Agenda (5 min.) 8. Information Update. {10 min.) 9. Council Reports. (10 min.) 10. Other. {10 min.) 11. Adjournment. {4:50P.M.) NOTE UPCOMING MEETING START TIMES BELOW: {ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE} THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 61'12101, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 6119101, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 6179101, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL TUESDAY, June 12, 2001 2:©0 P.M. VAIL LOCAL MARKETING DISTRICT QUARTERLY MEETING WORK SESSION 2:30 P.M. COUNCIL CHAMBERS NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Designation of staggered terms for the newly appointed Nina Timm VailHousing Authority Members. (5 min.) Chuck Ogilby Mark Ristow Steve Lindstrom Sally Jackie Kim Ruotola 2. Occupancy of EHU's.(30 min.) Nina Timm 3. DRBIPEC Report. {15 min.) 4. Update of 208 Plan. {20 min.} R.ForrestlRobert Ray (NWCCOG) 5. Review Council Contribution Requests. (15 min.} Pam Brandmeyer Steve Thompson 6. Bid for 2003 World Kayak Championships (15 min.} Joel Heath, VVTCB 7. Request for July 4r" Special Events Funding ($15,000). Joel Heath, WTCB (10 min.} 8. Request for funding from the Vail Valley Summer Rodeo Gayle Grider- Series . (5 min.) McDonald 9. Colorado Alliance for a Rapid Transit Solution (CARTS) Greg Hall request for funding. (10 min.) Bob McLaurin 10. Review Council Critical Strategies. (15 min.) 11. information Update. {10 min.} 12. Council Reports. {10 min.) 13. Other. {10 min.) 14. Adjournment. {5:20 P.M.} NOTE UPCOMING MEETING START TIMES BELOW: {ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 6119101, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 6119101, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 6126!01, BEGINNING AT 12:00 P.M. WITH A WALK-ABOUT AT BOOTH FALLS WORK SESSION WILL BE HELD IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification, Please tail 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL TUESDAY, June 19, 2001 WORK SESSION 2:00 P.M. COUNCIL CHAMBERS NOTE: Time of items is approximate, subject to change, and cannot be relied upon #o determine at what time Council will consider an item. 1. ITEMITOPIC: Joint meeting with the PECIDRBITC re: proposed building materials in Vail Village. (1 hour} Bill Gibson Town of Vail Development Standards pertaining to allowable building materials ACTION REQUESTED OF COUNCIL: Provide staff direction to include in their work plan an evaluation and possible revisions to the Town of Vail Development Standards pertaining to allowable building materials. BACKGROUND RATIONALE: The Town of Vail Development Standards require the use of predominantly natural building materials on all buildings within the Town. Many natural materials such a wood siding and wood shakes have !ow fire resistance ratings and under certain circumstances do not conform with the requirements of the Uniform Building Cade and the Uniform Fire Code. Synthetic buiiding materials that have been designed to look like natural materials are now widely available. Many of these products are less expensive, provide greater fire resistance, and require less maintenance than natural materials. For these reasons, the Town has been receiving an increasing number of Design Review applications proposing the use synthetic building materials as an alternative to natural materials. Staff and the Design Review Board have a strong interest in evaluating the use of synthetic building materials as a means of preserving the intent of the Town 's Development Standards while addressing the life safety concerns of the Uniform Building and Fire Codes. STAFF RECOMMENDATION: As staff is requesting direction from the Town Council, there is no staff recommendation at this #ime. 2. Spaeth Design Discussion (15 min.} 3. I-70 Noise Mitigation Discussion. (30 min.} Bab McLaurin 4. Review Council Critical Strategies. (15 min.} 5. Review Evening Meeting Agenda (5 min.) 6. information Update. (~ 0 min.) 7. Council Reports. (1 t) min.) 8. Other. (10 min.} 9. Adjournment. (4:35 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 6119101, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 6119101, BEGINNING AT 7:DD P.M. IN TOV COUNCIL CHAMBERS THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 61261D1, BEGINNING AT 12:00 P.M. WITH A WALK- ABOUT AT BOOTH FALLS Sign language interpretation available upon request with 24-hour notification. Please cal! 479-2332 voice or 479-2366 TDD for information. VAIL TOWN COUNCIL TUESDAY, June 26, 2001 NEIGHBORHOOD WALK ABOUT BOOTH FALLS PARK ~ MANNS RANCH ROAD 11:30 P.M. Council to meet at TOV -van will provide transportation to Booth Falls Park Council will have lunch provided (Other participants are encouraged to bring a sack lunch] WORK SESSION NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. COUNCIL CHAMBERS 1:00 P.M. 1. Joint Work Session with VRD Board (2.5 hours) Piet Pieters a. Red Sandstone Gymnastics Center -Bill Pierce b. Education on VRD budget c Capital Improvements over the past 5 years d Dobson's Capacity e. Ford Park f, Donovan Park Phase II Completion 2. Allison Ochs ITEMlTOPIC: A information update regarding the redevelopment proposal for the Gateway Building, located at 12 Vail Road 1 portions of lots O and N, Block- 5D, Vail Village 1st Filing. (20 min.) ACTION REQUESTED OF COUNCIL: As the purpose of this worksession is to provide an update, no action is requested of the Town Council at #his time. BACKGROUND RATIONALE: The applicant, Braun and Associates, is requesting a worksession with the Town Council regarding the proposa! for the redevelopment of the Gateway Building. The proposal includes the following elements, which must be reviewed by the Town Council: A rezoning of the underlying zoning from Commercial Core to Commercial Service Center. A major amendment to Special Development District No. 21. A text amendment to the Commercial Service Center zone district to allow for private clubs as a conditional use. A resolution adopting the proposed development plan of the Gateway, as required by Section 12-7E-2 of the Town Code. In addition, the proposal includes a conditional use permit to allow far a private club, and a conditional use permit to allow for residential units. Both of these are contingent on the above, and are reviewed only by the Planning and Environmental Commission. STAFF RECOMMEN©ATION: As this is a wor#csession, staff will not be providing a recommendation at this time. 3. DRBIPEC Report. (5 min.} 4. Review Council Critical Strategies. {15 min.) 5. Information Update. {10 min.) $. Council Reports. {10 min.) 7, Other. (10 min.) g. Adjournment. (4:55 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE} THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 7110101, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 7!10101, BEGINNING AT 7:00 P.M.,1N TOV COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. REVISED VAIL TOWN COUNCIL TUESDAY, JULY 14, 2001 WORK SE5510N NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. COUNCIL CHAMBERS 1:00 P.M. 1. Executive Session -Land Acquisitions, Legal Matters and Personnel Matters. {1 hour, ~45 min.) 2. Jim Carstensen - 14 year anniversary (5 min.) 3. July 4t" De-brief. (30 min.) 4. Vail Mountain School discussion of proposed joint use of Boath Peter Abuisi Falls tennis courts as a soccer field. (30 min.) 5. Brent Wilson ITEMITOPIC: A request for a major amendment to Special Development District #6, to allow for the consolidation of 2 residential units into 1 residential unit, located at '! QO E. Meadow Drive, Units 335 & 3371Lot ~, Block 5D, Vail Village 1st Filing. (15 min.) Applicant: Patricia & Gerardo Schroeder, represented by Fritzlen Pierce Architects Planner: Brent Wilson ACTION REQUESTED OF COUNCIL: Provide feedback to staff and the applicant regarding the proposal and the associated Ordinance No. 15, Series of 2001. BACKGROUND RATIONALE: The applicant's request involves the consolidation of two existing second-story residential dwelling units within Phase II of the Vail Village Inn SDD along East Meadow Drive into one unit. Pursuant to Section 12-9A-2, Vail Town Code, any request to change the number of dwelling or accommodation units within a special development district constitutes a "major amendment" reques#. The design review portion of this application involves the addition of dormer elements to the existing roof ridges. The Design Review Board's final review of this item is pending PECITown Council review of the major amendment request. RECOMMENDATION: At its June 25th meeting, the Planning and Environmental Commission voted to recommend approval of the applicant's request, subject to the following finding and condition: Finding That fhe proposed major amendment fo Specia! Development District #6, Vail Village lnn, complies with the nine design criteria outlined in Section 12-9A-8 of fhe Town of Vail Municipal Code. The applicant, as required, has demonstrated to the satisfaction of the Commission fhat any adverse effects of fhe requesfed deviatians from the development standards of fhe underlying zoning are outweighed by the public benefits provided or has demonstrated that one or more of fhe development standards is not applicable, or that a practical solution consistent with the public Interest has been achieved." Condition The applicant shall submit a revised condominium map to reflect the approved amendment for review and approval by town staff by no later than June 25, 2002. The Department of Community Development recommends approval of the applicant's request, subject to the following finding and condition: Finding That the proposed major amendment to Special Development District #6, Vail Village Inn, complies with the nine design criteria outlined in Section 12-9A-S of the Town of Vail Municipal Code. The applicanf, as required, has demonsfrated to the satisfaction of the Commission fhaf any adverse effects of the requesfed deviations from the development standards of the underlying zoning are outweighed by the public benefits provided or has demonstrated that one or more of the developmenf standards is not applicable, or fhaf a practical solution consistent with fhe public interest has been achieved." Condition The applicant shall submit a revised condominium map to reflect approved amendment for review and approval by town staff by no later than June 25, 2002. 6. George Rather ITEMlTOPIC: First reading of Ordinance No.16, Series of 2001, an ordinance amending the Vail Town Code, Chapter 11, Section 12-11-8 Performance Bond, Section 12-11-11 Enforcement; Inspection, and Section 122-2 Definitions to provide #or procedural changes to the performance bond process as prescribed in the Vail Town Code; and setting forth details in regard thereto. (15 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with conditions, or deny Ordinance No.16, Series of 2001, on first reading. BACKGROUND RATIONALE: On June 25, 2001, the Town of Vail Planning & Environmental Commission voted unanimously to recommend approval of the proposed text amendments to the Vail Town Council. A copy of the staff memorandum to the Planning and Environmental Commission, dated June 25, 2001, has been attached for reference. STAF1= RECOMMENDATION: The Community Development Department recommends that the Vail Town Council approve Ordinance No. '16, Series of 2aa~, on first reading. 7. PECIDRB Report. (5 min.} 8. Review Evening Meeting Agenda. (5 min.) 9. Review Council Critical Strategies. (15 min.} 10. Information Update. {1a min.) 11. Council ReporEs. {10 min.) 12. Other. (10 min.} 13. Adjournment. {5:15 P.M.) NOTE UPCOMING MEETING START T1MES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 7177101, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 71'17101, BEGINNING AT 7:00 P.M.. IN TOV COUNCIL CHAMBERS THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 7124101, BEGINNING AT 12:00 P.M. NEIGHBORHOOD WALKABOUT -BIGHORN PARK 2:00 P.M. -WORK SESSION IN TOV COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. 2"dREVISi~N VAIL TOWN COUNCIL TUESDAY, JULY 10, 2001 WORK SESSION NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. COUNCIL CHAMBERS 9.00 P.M. 1. 2. 3. 4. Peter Abuisi 5. Brent Wilson Executive Session -Land Acquisitions and Legal Matters (1 hour) Jim Carstensen - 10 year anniversary (5 min.) July 4th De-brief. (30 min.} Vail Mountain School discussion of proposed joint use of Booth Falls tennis courts as a soccer field. (30 min.) ITEMITOPIC: A request for a major amendment to Special Development District #6, to allow for the consolidation of 2 residential units into 1 residential unit, located at 100 E. Meadow Drive, Units 335 & 3371Lot O, Block 5D, Vail Village 1st Filing. (15 min.) Applicant: Patricia & Gerardo Schroeder, represented by Fritzien Pierce Architects Planner: Brent Wilson ACTION REQUESTED OF COUNCIL: Provide feedback to staff and the applicant regarding the proposal and the associated Ordinance No. 15, Series of 2001. BACKGROUND RATIONALE: The applicant's request involves the consolidation of two existing second-story residential dwelling units within Phase II of the Vail Village Inn SDD along East Meadow Drive into one unit. Pursuant to Section 12-9A-2, Vail Town Code, any request to change the number of dwelling or accommodation units within a special development distric# constitutes a "major amendment" request. The design review portion of this application involves the addition of dormer elements to the existing roof ridges. The Design Review Board's final review of this item is pending PECITown Council review of the major amendment request. RECOMMENDATION: At its ,dune 25th meeting, the Planning and Environmental Commission voted to recommend approval of the applicant's request, subject to the following finding and condition: Finding That the proppsed major amendment to Special Development District #6, Vail Village lnn, complies with the nine design criteria outlined in Section 12-9A-8 of the Town of Vai! Municipal Code. The applicant,as required, has demonstrated to the satisfaction of the Commission fhaf any adverse effects of fhe requested deviations from the developmenf standards of fhe underlying zoning are outweighed by fhe public benefifs provided or has demonstrafed that one or more of the developmenf standards is not applicable, qr that a practical solution consistent with fhe public interest has been achieved." Condition The applicant shall submit a revised condominium map to reflect the approved amendment for review and approval by town staff by no later than June 25, 2002. The Department of Community Development recommends approval of the applicant`s request, subject to the following finding and condition: Findina That fhe proposed major amendment to Special Development Districf #6, Vail Village lnn, complies with the nine design criteria outlined in Section 12-9A-8 of the Town of Vail Municipal Code. The applicant, as required, has demonstrated to the satisfaction of the Commission fhaf any adverse effects of the requested deviations from the developmenf standards of the underlying zoning are outweighed by the public benefits provided or has demonstrated fhaf one or more of the development standards is not applicable, or that a practical solution consistent with fhe public interest has been achieved." Condiition The applicant shall submit a revised condominium map to reflect approved amendment for review and approval by town staff by no later than June 25, 2002. 6. George Rather ITEMITOPIC: First reading of Ordinance No.16, Series of 2001, an ordinance amending the Vail Town Code, Chapter 11, Section 12-11-8 Performance Bond, Section 12-11-11 Enforcement; Inspection, and Section 12-2-2 Definitions to provide for procedural changes to the performance bond process as prescribed in the Vaif Town Code; and setting forth details in regard thereto. (15 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with conditions, ar deny Ordinance No.16, Series of 2001, on first reading. BACKGROUND RATIONALE: On June 25, 2001, the Town of Vail Planning & Environmen#al Commission voted unanimously to recommend approval of the proposed text amendments to the Vail Town Council. A copy of the staff memorandum to the Planning and Environmental Commission, dated June 25, 2001, has been attached far reference. STAFF RECOMMENDATION: The Community Development Department recommends that the Vail Town Council approve Ordinance No. 16, Series of 20Q1, on first reading. 7. PECIDRB Report. {5 min.) 8. Review Evening Meeting Agenda. {5 min.) 9. Review Council Critical Strategies. (15 min.) 10. Information Update. {10 min.) 11. Council Reports. {10 min.) 12. Other. (10 min.} 13. Executive Session -Personnel Matters (45 min.} 13. Adjournment. (5:15 P.M.} NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 711710'1, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 7117101, BEGINNING AT 7:00 P.M. tN TOV COUNCIL CHAMBERS THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 7!24101, BEGINN#NG AT 12:00 P.M. NEIGHBORHOOD WALKABOUT -BIGHORN PARK 2:00 P.M. -WORK SESSION IN TOV COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL TUI=SDAY, JULY '!7, 20U'f WORK SESSION NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council wil! consider an item. COUNCIL CHAMBERS 2:00 P.M. 1. Allison Ochs ITEMITOPIC: Discussion of ski storage regulations in Lionshead. (1 Haur) ACTION REQUESTED OF COUNCIL: Staff is requesting the Town Council's input prior to the final review by the Planning and Environmental Cammission. BACKGROUND RATIONALE: The Town Council requested that staff bring forth amendments to the Town Code regarding commercial ski storage in Lionshead. Currently, commercial ski storage is only allowed in the basement level of a building in CC1, CC2, LMU1, and LMU2. Staff has identified same potential policy changes which would allow commercial ski storage in additional locations, subject to specific review criteria. On June 25, 2001, the Planning and Environmental Commission reviewed the current regulations and the possible amendments regarding ski commercial ski storage. The Planning and Environmental Commission will be reviewing the proposed amendments to the Town Code at their July 23, 200'!, meeting and will be forwarding a recommendation to the Town Council. Please refer to the attached staff memorandum for additional details. RECOMMENDATION; As staff is requesting direction from the Town Council, there is no staff recommendation at this time. 2. Allison Ochs ITEMITOPIC: Lionshead View Corridors. (20 min.) ACTION REQUESTED OF COUNCIL: Provide staff direction regarding View Corridors #1 and #2 in Lionshead BACKGROUND RATIONALE: Both of the Lionshead View Corridors have been resurveyed according to Council's direction. Prior to final review by the Planning and Environmental Commission, staff is requesting Council's input on the final view corridors. RECOMMENDATION: As staff is requesting direction from the Town Cauncil, there is no staff recommendation at this time. 3. Review Evening Meeting Agenda. (5 min.) 4. Review Council Critical Strategies. (15 min.} 5. Information Update. (10 min.) 6. Council Reports. (10 min.) 7. Other. (10 min.} 8. Executive Session -Land Acquisitions and Personnel Matters. (1 Hour} 9. Adjournment. (5:10 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE} THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 7124101, BEGINNING AT 12:00 P.M. NEIGHBORHOOD WALKABOUT -BIGHORN PARK 2:00 P.M. -WORK SESSION IN TOV COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. VA~L TOWN COUNCk~ WORK SESSION TUESDAY, AUGUST 7, 2001 1:00 P.M. TOV COUNCIL CHAMBERS NOTE: Times ofi items are approximate, subject #o change, and cannot be relied upon to determine at what time Council will consider an item. 1. iTEMITOPIC: WTCBNaiI Valley Chamber of Commerce Merger. Frank Johnson (45 min.) 2. Steve Thompson ITEMlTOPIC: Review of 2002 Budget Calendar and Budget #ssues. (30 min.} BACKGROUND RATIONALE: Attached is the budget calendar far the creation of the revised Y2002 budget. Staff has identified the following issues which will need to be addressed in putting together the 2002 budget. Property Tax Revenue. Since the town de-Bruce'd property tax revenue in 2000, the town has the ability to collect an amount equal to the increase in the assessed valuation for 2002 or a lessor amount if the Town Council desires. That increase for 2002 could be as high as 15 percent, based upon preliminary numbers from the County Assessor. Deficits in the General Fund. Attached is the 5-year financial projection for the General Fund that was in the 2002 budget document. As you can see, the deficits from 2002 start at $230,000 and go up to $1.9 million in 2005. The deficits are primarily caused by the growth in revenue being projected at half of what the growth in expenditures is projected to be. The Vai! Chamber and Business Association (VCBA) has proposed that the Business License Fee be increased by 20 percent and that the revenue from the Business License Fee become a dedicated funding source for the VCBA. The VCBA would like the business license ordinance amended to reflect this. The VCBA's proposed 2002 budget does nat include any dues revenue from participating members of the Chamber. When the Vail Local Marketing District Advisory Council presents their operating plan and budget for Y2002 at their quarterly meeting at the September 11th work session, this advisory board will be asking the Town Council, sitting as the Board of Directors for the Vail Local Marketing District (VLMD), to return the full $300,000+ from the Business License Fee back to the VLMD to fund a $2M Y2002 annual marketing budget. The VCBA would like to bid on services that are currently being provided by the VVTCB, including information services, special events and the administrative services for the Vail Local Marketing District, if the proposed merger of the Vail Valley Chamber of Commerce and the VVTCB goes ahead. Merger of VVTCB and Vail Valley Chamber of Commerce. There has been a request for additional annual funding in the amount of ~ ~ oa, aao. Vail Today has requested $325,000. We have included this on the Council Contribution Lis#. This issue will be addressed on August 28'h when Council Contributions are discussed. An employee salary increase may be needed in excess of the amount budgeted for 2002. John Power from the Human Resources Department will meet with the Council in Executive Session on August 21s` to discuss current market analysis for salaries and wages. Increased funding casts for cleaning the commercial areas. Currently, the Public Works staff is providing additional services to keep the core areas clean (Disney-like standards}. In order to continue this level of service, the budget may need to be increased in 2002 and 2001. 3. ITEMlTOPIC: George Ruther First reading of Ordinance No.17, Series of 2001, an ordinance amending the Vail Town Code, title 12, chapters 2, 6, 14 & 16, section 12-2-2 definitions, section 12-14-12 home occupations, section 12-16-7 conditional use specific criteria and standards, section 12-6a-3, section 12-6b-3, section 12-6c-3, sectian 12-6d-3, section 12-6e-3, sectian 12-6f-3, section 12-5g-3, section 12-6h-3, section 12-7d-2, section 12-7e-4, section 12-7f-4, section 12-7i-5, section 12-9c-3 and section 12-8d-3 of the Town of Vail Zoning Regulations to allow for home child day care facilities to be operated as home occupations, subject to the issuance of a canditional use permit, in eight residential zone districts and to allow child day care centers to be operated in four commercial and business zone districts, one special and miscellaneous zone district and one open space and recreation zone district, subject to the issuance of a canditional use permit, and setting forth details in regard thereto. (20 min.} ACTION REQUESTED OF COUNCIL: Approve, approve with conditions, or deny Ordinance No.17, Series of 2001, on first reading. BACKGROUND RATIONALE: On July 9, 2001, the Town of Vail Planning & Environmental Commission voted unanimously to recommend approval of the proposed text amendmen#s to the Vail Town Council. A copy of the staff memorandum to the Planning and Environmental Commission, dated July 9, 2001, and the approved meeting minutes have been attached for reference. STAFF RECOMMENDATION: The Community Development Department recommends that the Vail Town Council approve Ordinance No. 17, Series of 2001, on first reading. 4. ITEMITOPIC: Verification status of existing ordinances, policy, and Greg Morrison direction for New Year's Eve. (15 min.) 5. ITEMITOPIC: Executive Session Recording Requirements. (5 min.) Pam Brandmeyer 6. DRBIPEC Report. (5 min.) 7. Review Evening Meeting Agenda. (5 min.) 8. Review Critical Strategies. (5 min.) 9. Information Update. (10 min.) 10. Cauncik Reports. (10 min.} 11. Other. (10 min.) 12. 1TEMITOPIC: Donovan Park Middle Bench. (15 min.) Neighborhood request to create a children's community park. Neighborhood partners include: Matterhorn Neighborhood; Glen Lyon Neighborhood; Eagle Valley Rotary Club; Betty Ford Alpine Garden Foundation; Gore Range Natural Science School; and possibly the Viet Nam Veterans. 13. Executive Session -Personnel Matters and Contract Negotiations. (1 hour) 14. Adjournment. (4:55 P.M.} NOTE UPCOMING MEETING START TIMES BELOW; (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, $114101, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 8!21101, BEGINNING AT 2:00 P,M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 8121101, BEGINNING AT 7:00 P.M.. IN TOV COUNCIL CHAMBERS THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 8128!01, BEGINNING AT 11:30 A.M. WITH A NEIGHBORHOOD WALK-ABOUT AT ELLEFSON PARK. THE WORK SESSION WILL BEGIN AT 1;00 P.M. IN THE TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please ca11 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL TUE5DAY, JULY 24~, 2001 NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 17 :30 A,M. Neighborhood Picnic and Walk-About -Bighorn Park (Council lunch will be provided, public please bring a sack lunch and join the Council) WORK SESSION COUNCIL CHAMBERS 1:00 P.M. 1. 2. Gary Goodell Mike Vaughn 3. Greg Hall George Ruther Chris Squadra DRBIPEC Report. (5 min.} ITEMITOPIC: The purpose of this worksession meeting is to update the Town Council on their request to create a building and fire codes appeals board and to ask the council for direction on proceeding with implementation. (30 min.) ACTION REQUESTED OF COUNCIL: Staff is requesting the Council to review draft rules of procedure, same direction on timing and procedures and authorization to proceed with the creation of a Board of Building and Fire Codes Appeals. BACKGROUND RATIONALE: This is a follow up to a presentation on appeals to building and fire codes given to Council at Council's request late last year. See memo to Town Council and draft rules of procedure attached to memo. RECOMMENDATION: Staff requests that Council provide review and direction and authorize staff to proceed with implementation of a Board of Building and Fire Codes Appeals. ITEMITOPIC: Donovan Park Community Facility: (15 min.) Presentation of results from General Contractor selection. Brief discussion of pavilion interior finish schedule. Brief discussion of kitchen design and layout. ACTION REQUESTED OF COUNCIL: Approval of Hyder Construction as the General Contractor for the Phase 1 B Donovan Park Community Facility project. Direction to staff to finalize Guaranteed Maximum Price with Hyder Construction and begin building permitting process. BACKGROUND RATIONALE: Please refer to the attached letter from Chris Squadra, Architectural Resource Consultants, dated July 20, 2001 for contractor negotiations and recommendations. Otis Odell, Odell Architects, will present the finish schedule and kitchen design information at the council work session. STAFF RECOMMENDATION: Approval of Hyder Construction as the General Contractor for the Phase 1 B Donovan Park Community Facility project. Direction to staff to finalize Guaranteed Maximum Price with Hyder Construction and begin building permitting process. Staff will return to council with the final Guaranteed Maximum Price for approval and permission to enter into a construction agreement as soon as that information is available. 4. lTEMITOPIC: Financing Donovan Park. (15 min.) Bob McLaurin Steve Thompson BACKGROUND RATIONALE: See attached memo. 5. Bob Mclaurin ITEMITOPIC: Review of the long Term Mitigation of Greg Hall I-7DNoise (3D min.) Joe Kracum Jessie Slayton ACTION REQUESTED OF COUNCIL: listen to the presentation and ask questions. BACKGROUND RATIONALE: The council identified I-7D noise as a Critical Strategy to be addressed. In previous presentations the existing and future impacts of the interstate noise were identified. Both short and long term mitigation strategies have been identified. This is the final phase of the report. The results of a planning level analysis of modeling noise mitigation using noise barriers will be presented. In addition the draft white paper on the capping of -7D is included. STAFF RECOMMENDATION: This completes the basic noise study as outlined. Based on this information we will need to discuss next steps. 6. Allison Ochs ITEMITOPIC: A worksession regarding the redevelopment proposal for the Gateway Building, located at 12 Vail Road 1 portions of lots O and N, Block 5D, Vail Village 1st Filing. {3D min.) ACTION REQUESTED OF COUNCIL: As the purpose of this worksession is for staff and the applicant to receive Council input, no action is requested of the Town Council at this time. BACKGROUND RATIONALE: The applicant, Braun and Associates, is requesting a worksession with the Town Council regarding the proposal for the redevelopment of the Gateway Building. The proposal includes the following elements, which must be reviewed by the Town Council: A rezoning of the underlying zoning from Commercial Core I to Commercial Service Center. A major amendment to Special Development District No. 21. A text amendment to the Commercial Service Center zone district to allow for private clubs as a conditional use. In addition, the proposal includes a conditional use permit to allow for a private club, and a conditional use permit to allow T for residential units. Both of these are contingent on the above, and are reviewed only by the Planning and Environmental Commission. Please refer to the staff memorandum. STAFF RECOMMENDATION: As this is a worksession, staff will not be providing a recommendation at this time. 7. John Power ITEMITOPIC: Vail Day Care IGA with Eagle County. (10 min.} BACKGROUND RATIONALE: We have developed a operating plan for the implementation of a day care facility in the Bright Horizons space. This facility will be operated by a 501 c3 corporation. The attached IGA provides the mechanism to establish this non-profit corporation. RECOMMENDATION: Approve IGA agreement. 8. Monthly Meeting Schedule Discussion. (30 min.) Pam Braadmeyer 9. Executive Session Recording Requirement. (10 min.) Pam Braadmeyer 10. Vail Center UpdatelDiscussion on November 2001 Ballot Issue (1 hour} Bob McLaurin Russell Forrest 11. New Year's Eve Update. {5 min.) Diane Johnson 12. Review Council Critical Strategies. (15 min.) 13. Information Update. (10 min.) 14. Council Reports. {10 min.) 15. Other. (10 min.) 16. Adjournment. (5:45 P.M.) NOTE UPCOMING MEETING START TIMES BELOW; {ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 817!01, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAtL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, $17101, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILt_ BE ON TUESDAY, 8114101, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation avaitable upon request with 24-hour notification. Please call 479-2332 voice or 479-2358 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, AUGUST 14, 2001 1:00 P.M. TOV COUNCIL CHAMBERS NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. 1TEMITOPIC: Fire Services Update. (45 min.) John Gulick 2. Craig Davis - 10 year Anniversary (10 min.) 3. Russ Forrest ITEMITOPIC: Review of Public Improvements in the Lionshead Master Plan. {45 min.) ACTION REQUESTED OF COUNCIL: Provide input on public improvements identified in the Lionshead Master Plan BACKGROUND RATIONALE: The purpose of this worksession is to review the public projects proposed in the 1939 Lionshead Master Plan. In 2000, the Town adopted new zoning for the Lionshead Area which provides incentives for private developers to implement the plan on private property. The Town will need to be prepared to move forward with public improvements at the time the Gondola building moves forward with applying for building permits. Staff would like to review the proposed public projects and the timing of those projects in rela#ionship to anticipated private development. Staff would recommend discussing the financing at a follow-up meeting after Council has evaluated and provided input on the public projects. 4. lTEMITOPIC: New Year's Eve -Set alternative entertainment Greg Morrison agenda with budget. (15 min.) 5. Bill Gibson ITEMITOPIC: The purpose of this worksessian meeting is to provide the Town Council with a summary of the August 1, 2001 DRBIPEC joint work session meeting on the building materials discussion, to request any additional direction the Tawn Council my have on this subject, and to outline the anticipated next steps in the review process. (20 min.} ACTION REQUESTED OF COUNCIL: Provide staff with any additional direction the Town Council may have at #his time. BACKGROUND RATIONALE: See memorandum to the Vail Town Council dated August 14, 2001. l STAFF RECOMMENDATION: There is no staff recommenda#ian at this time. 6. PEC Report. (5 min.) 7. Review Critical Strategies, (5 min.} 8. Information Update. {1Q min.} 9. Council Reports. (1Q min.) 1 Q. Other. (14 min.) 11 Executive Session -Personnel Matters and Land Negotiations. {1 hour} 12. Adjo~~rnment. {4:55 P,M.} NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 812'1!01, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 8121101, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 8128!01, BEGINNING AT 11:30 A,M. WiTH A NEIGHBORHOOD WALK-ABOUT AT ELLEFSON PARK. THE WORK SESSION WILL BEGIN AT 1:00 P.M. IN THE TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for informa#ion. VAIL TOWN COUNCIL WORK SESSION TUESDAY, AUGUST 21, 200'1 12:00 NOON TOV COUNCIL CHAMBERS NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item, 1. ITEMITOPIC: Art In Public Places (AIPP) Stra#egic Plan Presentation. Leslie Pickling (1 hour) Ann Kjerulf 2. ITEMITOPIC: Vail Chamber and Business Association (VCBA) Pam Brandmeyer Request for Funding. (1 hour) Bob McLaurin BACKGROUND RATIONALE: The VCBA is reques#ing funding in the amount of $372,740.00, 75% of which will fund VCBA operations for Y2002 and 25% of which will be contributed to the Vail Local Marketing District {minus the 5% TOV collection fee, assuming Council chooses the Business License Fee option}. In the event the Council does not wish to fund this amount through general operations, the VCBA is suggesting the following solution: 1) Raise the Business License Fee 20% across the board (requiring an amendment to the ordinance}; and, 2) Dedicate the Business License Fee revenue stream directly to the VCBA (requiring an amendment to the ordinance}. Per Stephen Connelly's a-mail to Council an 8114101, the VCBA is "not implying that this needs to be a permanent action." 3. ITEMITOPIC: Discussion of Ordinance #19, first reading, revising Allison Ochs Housing Zone District. {30 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with conditions, or deny Ordinance No. 19, Series of 2001, on first reading. BACKGROUND RATIONALE: In March of 2001, the Town Council adopted ORDINANCE NO. 3, SERIES OF 2001: An ordinance amending the Town Code, Tittle 12, Chapter fi, to the Town of Vai! Zoning Regulations to allow for the addition of Article 1. Housing (HJ District, amending Chapter 4, Districts Esfablished, amending Section 12-15-2: GRFA Requiremenfs by zone district; amending Title 12, Sigh Regulations, Chapter 4, Sign Categories, Section 17-4R-1: Signs Permitted in Zoning Districts and sefting forth details in regard thereto. The purpose of this ordinance is to adopt the Housing Zone District. An independent legs! firm has reviewed the Housing Zone District to ensure the viability of the zone district. The lawyers recommended a few changes to broaden the scope of Section 12-61, Housing Zone District. Specifically, the changes include amending the conditional uses allowed in the Housing Zone District to include Type VI employee housing units. Generally, Type VI employee housing units are a new type of EHU which are governed by a management plan as approved by the Planning and Environmental Commission. The changes are intended to allow for a broader scope of uses within the Housing Zone Dis#ric#. Please refer to the staff memorandum for additional information. STAFF RECOMMENDATION: The Community Development Department recommends that the Town Council approve Ordinance No. 19, Series of 2001, on first reading 4. Allison Ochs ITEMITOPIC: Appeal of a Design Review Board decision denying a proposed roofing material located at 2567 Arosa Dr. /Lot 9, Block B, Vail Das Schone 1st Filing. (30 min.) ACTION REQUESTED OF COUNCIL: Uphold, uphold with conditions, or overturn the Design Review Board's denial. BACKGROUND RATIONALE: On August 1, 2001, the Design Review Board voted 5-0 to deny a proposed roof material change at 2567 Arosa Dr. The house is currently under construction. The Design Review Board considered this roofing material when the house was originally approved on July 7, 1999, and at that time did not believe that the proposed roofing material was acceptable. The applicant then returned on August 1, 2001, with the same material. The Design Review Board specifically #ound that the proposed material does not comply with the Design Guidelines. Please refer to the staff memorandum for additional information. STAFF RECOMMENDATION; The Community Development Department recommends that the Town Council uphold the Design Review Board 's decision to deny the proposed roofing material located at 2567 Arosa Dr. I Lot 9, Block E, Vail Das Schone 1st Filing. Residence. 5. George Ruther ITEMITOPIC: First Reading of Ordinance No. 21, Series of 2001, adopting a revised Approved Development Plan for Special Development District No. 6, Vail Village Inn, Phase IV, to allow for the constructian of the Vail Plaza Hotel; and setting forth details in regard thereto. (15 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with conditions, or deny Ordinance No. 21, Series of 2001, on first reading. BACKGROUND RATIONALE: On Monday, August 13, 2001, the Planning & Environmental Commission held a public hearing on the request for a major amendment to Special Development District No. 6, Vail Village Inn, to allow for the construction of the Vail Plaza Hotel. Following an overview of the staff memorandum by the Town staff and testimony from the applicant and the public, the Commission deliberated and discussed the hotel proposal. Upon review of the nine criteria, a motion was passed 4-2 (Bernhardt & Cleveland opposed) recommending approval of the major amendment request to the Vail Town Council. The Commission has recommended and forwarded 24 conditions of approval. The recommended conditions and the specific findings of the Commission are contained in the staff memorandum dated August 13, 2001 and the copy of Ordinance No. 4, Series of 2000. STAFF RECOMMENDATION: The Community Development Department recommends that the Town Council approve Ordinance No. 21, Series of 2001, on second reading in accordance with the staff memorandum, dated August 21, 2001. 5. DRB Report. (5 min.} 7. Review Critical Strategies. (5 min.) $. Review Evening Agenda. {5 min.) 9. Information Update. (10 min.) 10. Council Reports. {10 min.) 11. Other. (10 min.) 12. Executive Session -Personnel Matters, C.R.S. 24-6-402{4)(f) (45 min.) 13. Adjournment. (4:40 P.M.} NOTE UPCOMING MEETING START TIMES BELOW: {ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE] THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 8128101, AT '! 1:30 A.M. WITH A NEIGHBORHOOD WALK- ABOUT AND DEDICATION AT ELLEFSON PARK IN WEST VAIL. THE WORK SESSION WILL BEGIN AT 1:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 91410'1, BEGINNING AT 1:00 P.M. IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 914!01, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for informa#ion. VAIL TOWN COUNCIL WORK SESSION TUESDAY, AUGUST 28, 2001 1'1:30 A.M. DEDICATION OF ELLEFSON PARK, WEST VAIL {OPEN TO THE PUBLIC -HOT DOGS AND CAKE WILL BE SERVED) 1:00 P.M. TOV COUNCIL CHAMBERS NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. ITEMlTOPIC: Proclamation #3, Series of 2001, a proclamation designating September 9~" to 15t" as "TRY TRANSIT WEEK" (~ min.} Ludwig Kurz Jim Lair 2. ITEMlTOPIC: RETT and Capital Projects Discussion. (1 hour} Steve Thompson 3. ITEMITOPIC: Contribution Requests Discussion. (2 hours) Steve Thompson ~4. Allison Ochs ITEMITOPIC: Discussion of ski storage regulations in Lionshead (15 min.) ACTION REQUESTED OF COUNCIL: Staff is requesting the Town Council's input regarding amendments to commercial ski storage regulations in Lionshead. BACKGROUND RATIONALE: The Town Council requested that staff bring forth amendments to the Town Code regarding commercial ski storage in Lionshead. Currently, commercial ski s#orage is only allowed in the basement level of a building in CC1, CC2, LMU1, and LMU2. Staff has identified some potential policy changes which would allow commercial ski storage in additional locations, subject to specific review criteria. The Planning and Environmental Commission reviewed the proposed amendments to the Town Code at their July 23, 2001, meeting and forwarded a recommendation of denial for the proposed amendments to the current regulations regarding commercial ski storage. Currently, staff has this item scheduled for first reading of an ordinance on September 4, 2001. However, with the recommendation of denial from the Planning and Environmental Commission, staff is looking for input from the Town Council as to how to proceed with amendments to the Town Code regarding commercial ski storage. Please refer to the staff memorandum for additional information. RECOMMENDATION: As staff is requesting direction from the Town Cauncil, there is no staff recommendation at this time. 5. ITEMITOPIC: Next Bus Update. (5 min.) Mike Rose Greg Hail 6. PEC Report. {5 min.} 7. Review Critical Strategies. {5 min.} 8. Greg Hall ITEMITOPIC: Project Awards: (10 min.) Tom Kassmel a) Nature Center Bridge Replacement b) Westhaven Paving Project ACTION REQUESTED OF COUNCIL: Nature Center Bridge Replacement: Acceptance of bid from Site Resource Management and award of construction contract for $273,940.14. BACKGROUND RATIONALE: The amended budget amount for the reconstruction of the Nature Center Bridge is $300,000 in the RETT Project Fund. Bids were opened for this project on Friday, August 17, 2001 at 10 am. One bidder responded. The bid amount is within the budget allocation for the work allowing approximately $26,000 for contingency, surveying, and testing. STAFF RECOMMENDATION: Approval of construction contract with Site Resource Management for the reconstruction of the Nature Center Bridge in the amount of $273,940.14. ACTION REQUESTED OF COUNCIL: Repaving of Westha~en Drive. Acceptance of bid from either contractor and award of construction contract. BACKGROUND RATIONALE: The budget amount for the repaving of Westhaven Drive is $200,000 in the Capital Street Maintenance Budget. Quotes were received for this projec# on Friday, August 17, 2001. Two contractors responded. The base bid amount is within the budget allocation for the work. Alternates of work were quoted as well Depending if all the alternates are selected and additional dollars above the original budget are allocated will depend on what contractor is awarded the project. STAFF RECOMMENDATION: Approval of construction contract and any amendments to the budget with one of the two contractors for the repaving of Westhaven Drive. g. Information Update. (10 min.) 10. Council Reports. {10 min.) 11. Other. (10 min.) 12, Executive Session - 1) Land Negotiations, C.R.S. 24-fi-402(4){a) {1 hour) 2) Personnel Matters, C.R.S. 24-6-4D2(4){17 (3D min.) 13. Adjournment. (6:45 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE} THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 914101, BEGINNING AT 1:00 P.M. IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 914101, BEGINNING AT 7:00 P.M. IN TOV COUNCIL. CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please cal! 479-2332. voice or 479-2356 TDD for information. VAfL TOWN COUNC[L WORK SESSION TUESDAY, SEPTEMBER 4, 2001 11:30 A.M. THE JOINT LUNCHIWORK SESSION WITH THE DESIGN REVIEW BOARD WILL BE HELD IN THE "BACK ROOM" OF LA BOTTEGA. PLEASE MEET AT THE RESTAURANT AT 11:30 A.M. ITEMITOPIC: Joint lunch meeting with Design Review Board. (1.5 hours) 1:00 P,M. TOV COUNCIL CHAMBERS NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 2. ITEMITOPIC: Public Works Disney Trip Report OutlVail Standards Greg Hall Discussion. (30 min.) 3. ITEMITOPIC: Special Eventsllnformation Service Presentations Frank Johnson Vail Valley Tourism and Convention Bureau (1 hour) Joel Heath BACKGROUND RATIONALE: In order to finish the Town Manager's Budget and the Council Contribution process, staff is requesting Council decide on the following: 1) Contribution for special events per the Vail Valley Tourism and Convention Bureau's proposal: $468,500. 2) Funding of the information booths per the Vail Valley Tourism and Convention Bureau's proposal: $191,352. 3} Determination of contract term to allow for a Request for Proposals for: a. Special Events b. Information Services 4) Information Services and Special Events Parking: 9 Blue Passes 5) Host ProgramlVail 50: 25 Blue Passes STAFF RECOMMENDATION: Approve both contracts for information services and special events to be overseen and produced by the Vail Valley Tourism and Convention Bureau. Staff recommends two different time frames far contract services re: special events and information services. Special Events: January through December, standard calendar year. Information Services: Annual contract with sixty day provision to terminate the contract, thus allowing a fall transition if the service provider changes. Staff recommends attaching amulti-year term to ensure whichever service provider can maintain information booth staff. J 4. ITEMITOPIC: Vail Today. {40 min.) Rick Scalpello 5. ITEMITOPIC: Supplemental Ordinance, #20. (20 min.) Steve Thompson 6. Allison Ochs ITEMITOPIC: Ordinance No. 24, Series of 2001 (30 min.) Ordinance No. 24, Series of 2001: An ordinance repealing and reenacting Ordinance No. 9, Series of 1988 and Ordinance No. 17, Series of 1196, providing for the major amendment of Special Development District No. 21, Vail Gateway, to allow for the change in underlying zoning from Commercial Core I to Commercial Service Center, amending the approved development plan for Special Development District No. 21, Vail Gateway; amending Title 12, Chapter 7, Article E, Section 4, to add "private club" as a conditional use in the Commercial Service Center zone district; amending Title 12, Chapter 2, Section 2, to add a definition of "private club"; and setting #or details in regard thereto. ACTION REQUESTED OF COUNCIL: Approve, approve with conditions, or deny, Ordinance No. 24, Series of 2001 on first reading. BACKGROUND RATIONALE: The applicant, Braun and Associates, has requested a major amendment to Special Development District No. 21, to allow for the redevelopment of the Gateway Building. The ordinance includes the following elements: A rezoning of the underlying zoning from Commercial Core I to Commercial Service Center. A major amendment to Special Development District No. 21. A text amendment to the Commercial Service Center zone district to allow for private clubs as a conditional use and a tex# amendment to allow for the addition of a definition of "private club" to the Zoning Regulations. The Planning and Environmental Commission has forwarded a recommendation of approval of the above at their July 23, 2001, meeting. Please refer to the staff memorandum for additional information. STAFF RECOMMENDATION: Staff is recommending approval on first reading of Ordinance No. 24, Series of 2001. 7. ITEMITOPIC: I-70 Short Term Noise Solutions. {30 min.) Greg Hall 8. Review evening meeting agenda. (5 min.) 9. Information Update. (10 min.) 1 p. Council Reports. (10 min.) s 11. Other. (10 min.) 12. Executive Session -Personnel Matters C.R.S. 24-6-402(4) (f) {20 min.) 13. Adjournment. (5:15 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL T1MES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 9111101, BEGINNING AT 9:00 A.M, IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 9118101, BEGINNING AT 2:00 P.M. IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 9118!01, BEGINNING AT 7:00 P.M. IN TDV COUNCIL CHAMBERS Sign language interpre#ation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, SEPTEMBER 11, 2001 TOV COUNCIL CHAMBERS NOTE: 9:00 A.M. Bob McLaurin Steve Thompson 8:30 A.M. CONTINENTAL BREAKFAST SERVED ITEMITOPIC: Town Manager' Budget and Budget Overview (30 minutes) 9:30 A.M. ITEMITOPIC: Discussion of Property Tax Adjustment (20 minutes} Bob McLaurin Steve Thompson 10:00 A.M. ITEMITOPIC: Discussion of Budget Issues (40 minutes) Bob McLaurin Steve Thompson REGULAR QUARTERLY MEETING OF THE VAIL LOCAL MARKETING DISTRICT (VLMD} WITH THE VAIL TOWN COUNCIL SITTING AS THE BOARD OF DIRECTORS FOR THE VLMD 10:30 A.M. 1) Presentation of the Vail Local Marketing District Advisory Council's Ross Boyle (VLMDAC) Y2002 Business Plan and Budget (1.5 hours} - Request for Business License Fee to be returned to the VLMD to support $2M marketing budget 2) Discussion of Management and Administra#ion of the Fulfillment Contract wlthe Vail Valley Tourism and Convention Bureau (WTCB) TOWN COUNCIL RETURNS AS SITTING BODY 12:00 Noon ITEMITOPIC: Update on Vail Valley Chamber of Commerce (WCC) and WTCB proposed merger. {10 minutes) Frank Johnson 12:10 P.M. WORKING LUNCH WILL BE AVAILABLE IN THE COUNCIL CHAMBERS 12:30 P.M. PECIDRB REPORT {5 minutes) 12;35 P.M. ITEMITOPIC: AIPP Request for Funding {10 minutes} Leslie Pickling 12:45 P.M. ITEMITOPIC: Mill Creek Court Presentation (15 minutes) Vic Chaffiot Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item, 1:00 P.M. 1TEMITOPIC: Capital Projects Discussion (3 hours) 4:00 P.M. Information Update (5 minutes) 4:05 P.M. Council Reports (5 minutes) 4:10 P.M. Other (5 minutes) 4;15 P.M. Adjournment. NOTE UPCOMING MEETING START TIMES BELOW: {ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 9118101, BEGINNING AT 2:00 P.M. IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 9I1$l01, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. VAIL TOWN CDUNCIL WORK SESSION TUESDAY, SEPTEMBER 18, 200'1 TOV COUNCIL CHAMBERS NOTE: 9:00 A.M Bob McLaurin Steve Thompson ITEMITOPIC: Town Manager' Budget and Budget Overview (30 minutes) 9:30 A.M. ITEMITOPIC: Discussion of Budget Issues (1 hour) Bob McLaurin Steve Thompson REGULAR QUARTERLY MEETING OF THE VAIL LOCAL MARKETING DlSTR1CT (VLMD) WITH THE VAIL TOWN COUNCIL SITTING AS THE BOARD OF DIRECTORS FOR THE VLMD 10:30 A.M. 1) Presentation of the Vail Local Marketing District Advisory Council's Ross Boyle (VLMDAC) Y2002 Business Plan and Budget (1.0 hours) - Request for Business License Fee to be returned to the VLMD to support $2M marketing budget Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 8:30 A.M. CONTINENTAL BREAKFAST SERVED 2) Discussion of Management and Administration of the Fulfillment Contract w/the Vail Valley Tourism and Convention Bureau (VVTCB} TOWN COUNCIL RETURNS AS SITTING BODY 11:30 Naon ITEMITOPIC: Update on Vail Valley Chamber of Commerce (WCC) and Vail Valley Tourism and Convention Bureau (VVTCB) proposed merger. (10 minutes) Frank Johnson 11:40 P.M. Development Review Fee Structure Discussion {20 min.} Russ Forrest NOON WORKING LUNCH WILL BE AVAILABLE IN THE COUNCIL CHAMBERS 12:15 P.M. ITEMITOPIC; Capital Projects Discussion (1.45 hours) 2:00 P.M. Anniversaries (15 min}: Rudy Sandoval - 15 years Sammy Sandoval - 15 years Tim Barca - 20 years 2:15 P.M. ITEMITOPIC: AIPP Request for Funding (10 minutes) Leslie Pickling 2:25 P.M. DRBIPEC Report. (5 min.) 2:3Q P.M. Capital Projects Continued. {45 min.} 3:15 P.M. Review Evening Agenda {5 min.) 3:20 P.M. Information Update (5 min.) 3:25 P.M. Council Reports (5 min.} 3:30 P.M. Other (5 min.) 3:35 P.M. Adjournment NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUB.~ECT TO CHANGE} THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, SEPTEMBER 25, 200'1, BEGINNING AT 11:30 A.M. WITH A NEIGHBORHOOD WALK-ABOUT AT DONOVAN PARK AND THE WORK SESSION BEGINNING AT 1:00 P.M. IN THE COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. REVISED VAIL TOWN COUNCIL WORK SESSION TUESDAY, SEPTEMBER'IS, 200'1 TOV COUNCIL CHAMBERS NOTE: 9:00 A.M. Bob McLaurin Steve Thompson 8:30 A.M. CONTINENTAL BREAKFAST SERVED ITEMlTOPIC: Town Manager' Budget and Budget Overview (30 minutes) 9:30 A.M. ITEMITOPIC: Discussion of Budget Issues (1 hour) Bob McLaurin Steve Thompson REGULAR QUARTERLY MEETING OF THE VAIL LOCAL MARKETING DISTRICT (VLMD} WITH THE VAIt TOWN COUNCIL SITTING AS THE BOARD OF DIRECTORS FOR THE VLMD 10:30 A.M. 1} Presentation of the Vail Local Marketing District Advisory Council's Ross Boyle (VLMDAC) Y2002 Business Plan and Budget {1.0 hours) - Request for Business License Fee to be returned #o the VLMD to support $2M marketing budget Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 2} Discussion of Management and Administration of the Fulfillment Contract wlthe Vail Valley Tourism and Convention Bureau (VVTCB} TOWN COUNCIL RETURNS AS SITTING BODY 11:30 Noon ITEMITOPIC: Update on Vail Valley Chamber of Commerce (WCC) and Vail Valley Tourism and Convention Bureau (VVTCB} proposed merger. {10 minutes) Frank .lohnson 11:40 P.M. Development Review Fee Structure Discussion (20 min.) Russ Forrest NOON WORKING LUNCH WILL BE AVAILABLE IN THE COUNCIL CHAMBERS 12:15 P.M. ITEMITOPIC: Capital Projects Discussion (1.45 hours} 2:00 P.M. Anniversaries {15 min): Rudy Sandoval - 15 years Sammy Sandoval - 15 years Tim Barca - 20 years 2:15 P.M. ITEMITOPIC: AIPP Request for Funding (10 minutes} Leslie Pickling 2:25 P.M. DRBIPEC Report. (5 min.) 2:30 P.M. Capital Projects Continued. (45 min.) 3:15 P.M. Review Evening Agenda {5 min.) 3:20 P.M. Information Update (5 min.) 3:25 P.M. Council Reports {5 min.) 3:30 P.M. Other (5 min.) 3:35 P.M. Executive Session -Land Acquisitions C.R.S. 24-6-402{4)(a} and Pending Litigation _ C.R.S. 246-402(4)(b). (15 min.) 4:50 P.M. Adjournment NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE} THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, SEPTEMBER 25, 200'1, BEGINNING AT 11:30 A.M. WITH A NEIGHBORHOOD WALK-ABOUT AT DONOVAN PARK AND THE WORK SESSION BEGINNING AT 1:00 P.M. IN THE COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information, VAII_ TOWN COUNCIL WORK SESSION TUESDAY, SEPTEMBER 25, 2001 TOV COUNCIL CHAMBERS NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 10:00 A.M. Overview of Transportation Issues for Upcoming Season Greg Hall 1. Bus Ridership Discussion (45 min.) Mike Rose -Review of Winter Schedule Start Up (Proposed December 17, 2001 } End (April 1, 2002} - Reduction of Frequency Throughout Season 2. Parking Policy Discussion {45 min.) 11:30 A.M. Executive Session: Personnel Matters. C.R.S. 24-6-402(4)(f). (1 hour) 12:30 P.M. NOON WORKING LUNCH WILL BE AVAILABLE IN THE COUNCIL CHAMBERS '! :00 P.M. Review Y2002 Budget Revisions and Process to Finance Budget. {15 min.) '! :15 P.M. Discussion of VVTCBIVVCC Funding Request. {30 min.) BACKGROUND: At 3:00 P.M. Monday (9124101}, Eagle County, the Beaver Creek Resort Company, the Town ofi Avon, and the Town of Vail, will meet to discuss programming and funding options. Vail Resorts, inc., has been an active participant in discussions about this merger and has committed fnancially to support it. Today's discussion will summarize the outcome of Monday's meeting and will clarify each entity's degree of willingness to support the merger. 1:45 P.M. Resolution of Contribution Requests (1 hour) 1. Vail Chamber and Business Association (VCBA) a. Special Events $~ 37,307 b. MemberlBusiness Services $ 83,418 c. Information Services ~ 59.275 $2$0,000 TOTAL 2. Vail Local Marketing District (VLMD} a. Marketing $308.000 $308,000 TOTAL 3. Vail Today a. Special Events $130,000 b. Street Entertainment $ 75,DDD c. Marketing $ 25,000 d. Infrastructure Improvements $ 95.000 $325.000 TOTAL 4. Vail Valley Tourism and Convention Bureau (VVTCB) a. Special Events b. Special Events Commission c. Information Services 5. Merged Chamber (WTCB/V1/CC} a. MemberslBusiness Services $308,000 $16D,000 $191.352 $659,352 TOTAL $1 D0,000 $100,000 TOTAL STAFF RECOMMENDATION: If Council is unable to decide on specific contributions to each group, at a minimum Council must decide on an over-all dollar amount. 2:45 P.M. DRBIPEC Report. (5 min.) 2:55 P.M. Greg Hall Leslie Pickling ITEMlTOPIC: AIPP Budget Distribution -Art in Public Places Coordinator (10 min.) ACTION REQUESTED OF COUNCIL: Provide for thirty hours per week of AIPP coordinator time within the existing budgets of the AIPP program. BACKGROUND RATIONALE: AIPP has embarked on an aggressive program this year and aims to include an ark component in capital and maintenance projects. We continue to fund raise and encourage donations and loans of quality artworks to the town. In addition, the AIPP coordinator is the first point of contact for persons wishing to make donations to the town, art organizations asking for town funding and other towns requesting advice on setting up a Public Art Program. The AIPP coordinator serves as Vail's representative to Colorado Council for the Arts and Americans for the Arts -Public Art Network. This year the coordinator organized an exhibition of world class art in Ford Park. The exhibition attracted a visit from the Denver Art Museum's Friends of Sculpture. The coordinator has arranged for artist Claes Oldenburg to visit Vail in 20D2. The AIPP Coordinator works with private developers encouraged by town review boards and commissions to provide public ark in their developments. The coordinator is asked to sit on selection panels to choose consultants and contractors for town projects. The AIPP budget currently provides for twenty hours of coordinator time. The AIPP board does not believe that this is sufficient to accomplish our goals. The AIPP coordinator is a contract position. STAFF RECOMMENDATION: Reallocate AIPP budget to increase staffing from 20 hours to 30 hourslweek. 3:00 P.M. CONTINUATION FROM 9118101 REGULAR QUARTERLY MEETING OF THE VAIL LOCAL MARKETING DISTRICT (VLMD) WITH THE VAIL TOWN COUNCIL SITTING AS THE BOARD OF DIRECTORS FOR THE VLMD 1) Approval of the Vail Local Marketing District Advisory Council's {VLMDAC) Y2002 Business Plan and Budget {10 min.) TOWN COUNCIL RETURNS AS SITTING BODY 3:10 P.M. Continued Discussion of Vail Standards {15 min.) 3:25 P.M. RETT Projects Discussion (1 hour) 4:25 P.M. Vail Alpine Garden Foundation Request for Funding (10 min.) Ry Southard 4:35 P.M. Final Recommendations for First Reading of the Budget, October 2, 2001. (30 minutes or until finished.) 5:05 P.M. Information Update (5 min.) 5:10 P.M. Council Reports (5 min.) 5:15 P.M. Other (5 min.) 5:20 P.M. Adjournment. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, OCTOBER 2, 200'1, BEGINNING AT 2:00 P.M. IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, OCTOBER 2, 2001, BEGINNING AT 7:00 P.M. 1N TOV COUNCIL CHAMBERS Sign language interpretation available upon request wi#h 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, OCTOBER 2, 2001 2:00 P.M. TOV COUNCIL CHAMBERS NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. ~ . SITE VISIT: Mountain Bell Site. {30 min.) 2. Mountain Bell rezoning and land use plan amendment discussion. Allison Ochs (20 min.} 3. Bill Gibson ITEMlTOPIC: First reading of Ordinance No. 25, Series of 2001, an ordinance amending the Vail Town Code, Title 14, Development Standards Handbook, Section 10, Design Review Standards and Guidelines, D. Building Materials and Design, and setting forth details in regard thereto. (15 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with conditions, or deny Ordinance No. 25, Series of 2001, on first reading. BACKGROUND RATIONALE: On September 10, 2001, the Town of Vail Planning & Environmental Commission voted unanimously to recommend approval of the proposed text amendments to the Vail Town Council. A copy of the staff memorandum to the Planning and Environmental Commission, dated September 10, 2001, has been attached for reference. STAFF RECOMMENDATION: The Community Development Department recommends that the Town Council approve Ordinance No. 25, Series of 2001, on first reading. 4. Continuation of Y2002 Budget Discussion. (30 min.} Bob McLaurin Steve Thompson 5. Winter Use of Bike Paths in Lionshead and Cascade Village Brian McCartney Area. (30 min.) Bill Jensen 6. Infiormation Update {5 min.) 7. Council Reports {5 min.} 8. Other {5 min.) 9. Executive Session -Litigation C.R.S. 24-6-402(4){b). (30 min.) 10. Adjournment. (4:45 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, OCTOBER 9, 2009, BEGINNING AT 2:00 P.M. IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, OCTOBER 16, 2001, BEGINNING AT 2:00 P.M. IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, OCTOBER 16, 2001, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, OCTOBER 9, 2001 1:00 P.M. TOV COUNCIL CHAMBERS NOTE: 1. Taylor Hawes Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council wi11 consider an item. ITEMITOPIC: NWCCOG Water Update. {20 min.) 2. ITEMlTOP1C: Continued Budget Discussions. (2 hours) Bob McLaurin Steve Thompson 3. ITEMITOPIC:Donovan Park Community Facility. (15 min.) Todd Oppenheimer ACTION REQUESTED OF COUNCIL: Pavilion design update. Request to forgo LEEDS certification. BACKGROUND RATIONALE: Please refer to the attached memorandum dated October 5, 2001. STAFF RECOMMENDATION: Please refer to the attached memorandum dated October 5, 2001. 4, ITEMlTOPIC: Vail Business Index. (15 min.) Rick Scalpello 5. ITEMITOPIC: Winter use of Bike Paths in Lionshead and Cascade Brian McCartney Village. {30 min.) Bill Jensen g. DRBIPEC Report. {5 min.) 7'. ITEMITOPIC: OLYMPIC TORCH RELAY FLAGS, PENNANTS, Larry Pardee AND BANNERS (10 min.) As discussed previously, Vail has been selected as an Olympic Torch Relay Celebration and Stopover Site on Friday, February 1, 2002. As a part of the planning process for this international event, I have been given an ordering deadline of Monday, October 15, 2001, for any decorative banners, flags, or pennants. Attached you will find pictures of these items, and although black and white here, in color are blue and white, wlthe torch red, gold, and white. Below are staff recommendations for purchase. The SLOC (Salt Lake Organizing Committee) guidelines state the banners cannot be displayed more than 90 days prior #o our "local" event, which would still allow us to hang them as early as the middle of November or by December 1st. Ai! three can be customized with "NAIL" at no additional cast. Staff would suggest these are festive and decorative, good advertising for both the Salt Lake Olympics AND Vail, and would underscore our patriotic endorsement and support of the Olympics at a time the U.S. is pulling together as a nation, both individually and collectively. VERTICAL BANNERS Main Vail RoundaboutslVllest Vail Roundabouts 3 sets of six pennants each (or 18 poles) for both Main Vail and West Vail 26"x96" $6181set x 6 sets $3,708 HORIZONTAL BANNERS 2-2 sided banners $825x2 $1,650 FLAGS 50 eachNillage and LionsHead $36x100 $3,600 $8,958 STAFF RECOMMENDATION: Staff recommends one of two methods of payment: 1} Using a portion of the $95,000 set aside in Y2002 in Capital Projects Fund (NAIL TODAY) to be expended in this calendar ; or 2) A supplemental appropriation 8. Information Update. (5 min.} 9. Council Reports. (5 min.) 10. Other. (5 min.) 11. Adjournment. (4:50 P.M.} NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT NAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, OCTOBER 16, 2001, BEGINNING AT 2:00 P.M. IN THE TOV COUNCIL CHAMBERS. THE NEXT NAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, OCTOBER 16, 2001, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS THE NEXT NAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, OCTOBER 23, 2001, BEGINNING AT 2:00 P.M. IN THE TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD #or information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, OCTOBER 16, 2001 WORK SESSION HAS BEEN CANCELLED EVENING MEETING BEGINS AT 6;30 P.M. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, OCTOBER 23, 2001, BEGINNING AT 2:00 P.M. IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, NOVEMBER 6, 2001, BEGINNING AT 2:00 P.M. IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, NOVEMBER 6, 2001, BEGINNING AT 7:00 P.M. iN TOV COUNCIL CHAMBERS Sign language interpretation availabie upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, OCTOBER 23, 2001 2:00 P.M. NOTE; Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. DRBIPEC Report. {5 min.) 2. Information Update (5 min.} 3. Councik Reports (5 min.) 4. Other (5 min.) 5. Executive Session: C.R.S.A24-6-402(4){fl Personnel Matters (20 min.) 6. Adjournment. (2:40 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) NOVEMBER 30, 2001 - 5T" TUESDAY, NO MEETING THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, NOVEMBER 6, 2001, BEGINNING AT 2:00 P.M. IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, NOVEMBER 6, 2001, BEGINNING AT 7:00 P.M. iN TOV COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please cal! 479-2332 voice or 479-235fi TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, NOVEMBER 6, 2001 2:00 P.M. NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. SITE VISIT Vail Gateway Building. {10 min.) ~. Allison Ochs ITEMITOPIC: Appeal of the October 3, 2001, Design Review Board decision to deny a proposed repaint at the Vail Gateway, located at 12 Vail RoadlLot N, Block 5D, Vail Village 1st Filing. (30 min.) ACTION REQUESTED OF COUNCIL: Uphold, uphold with conditions, or overturn the Design Review Board to deny the proposed repaint at the Vail Gateway. BACKGROUND RATIONALE: On September 19, 2001, Stoltz Management of Pennsylvania, representing Mountain Owners, LP, was notified by Town of Vail staff that the Vail Gateway had not received approval from the Town to re-paint the building. The applicant submitted an application for Design Review to paint the Vail Gateway on September 27, 2001. On October 3, 2001, the Design Review Board voted 4-0 (Blumetti recused) to deny the proposed repaint at the Vail Gateway, with the finding that: "Exterior wall colors should be compatible with the site and surrounding buildings. Natural colors (earth tones found within the Vail area) should be utilized. Primary colors or other bright colors should be used only as accents and then sparingly such as upon trim or railings." On October 9, 2001, the applicant submitted an appeal of the Design Review Board decision. Please refer to the staff memorandum for additional information. STAFF RECOMMENDATION: Staff recommends that the Town Council uphold the Design Review Board's decision to deny the proposed repaint of the Vail Gateway, located at 12 Vai! Road 1 Lot N, Block 5D, Vail Village 1st Filing. 2. Russ Forrest ITEMITOPIC: Resolution #9, Series of2001: Proposed Fee Schedule for Development Review. (30 min.) ACTION REQUESTED OF COUNCIL: Motion to approve, approve with modifications, or deny Resolution #9, Series of 2001 related to proposed new planning fee schedule and rebate for environmental certification BACKGROUND RATIONALE: On September 18, 2001 staff asked Council whether developmenf review fees should reflect the cost of providing those services. At that meeting the Town Council directed staff to develop a proposed fee structure that more accurately reflected the true cost of providing those services. The purpose of this meeting is for the Council to provide direction on a proposed fee structure. In addition, staff will review comments provided from the design and construction community regarding these proposed changes. STAFF RECOMMENDATION: Staff is requesting approval of the proposed planning fee structure. 3. ITEMITOPIC: Vail Bike Taxi Discussion. {15 min.) Adam Palmer 4. Brent Wilson ITEMITOPIC: First Reading Of Ordinance No. 31, Series Of 2001 - An Ordinance Amending Title 11, (Sign Regulations), Title 12 {Zoning Regulations), Title 13 (Subdivision Regulations), And Title 14 (Development Standards), Vail Town Code, To Allow For Corrections and/or Updates To The Vail Town Code, And Setting Forth Details In Regard Thereto. (15 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Ordinance No. 31, Series of 2001, on first reading. BACKGROUND RATIONALE: Over time, problems arise with specific code sections that are not clear to development review applicants. This often occurs with zoning code amendments, changes in procedures, or errors in codification. Therefore, staff periodically returns to the Planning and Environmental Commission and to the Town Council to "clean- up" the Zoning Regulations, Subdivision Regulations, Development Standards and Sign Codes. These amendments are not designed to amend the substantive content of the code, but to "clean-up" errors and clarify sections of the code. None of the proposed amendments result in a change of policy. The Planning and Environmental Commissian unanimously recommended approval of the proposed text amendments at its August 27th, 2001, meeting. The proposed amendments to the Town Code are described in detail in the staff memorandum. STAFF RECOMMENDATION: The Community Development Department recommends the Town Council approve Ordinance No. 31, Series of 2001, on first reading. 5. ITEMITOPiC: Salt Lake Torch Relay Event Request for Funding. {15 min.) Pam Brandmeyer Dana DelBosco Ceil Folz BACKGROUND: Upon direction of Council, staff has been working with local volunteers and an event promoter over the past several months to put together an event to promote the 2002 Olympic theme of "Light the Fire Within" and to host an evening stopover for the lighting of the official Olympic cauldron in Slifer Square, Vail Village. Those groups participating have been: Vail Valley Foundation, Vail Valley Tourist and Convention Bureau, the Vail Chamber and Business Association, Vail Resorts, Inc., Resort Entertainment, and fawn staff. Council previously approved a budget of $7,300 for associated flags and pennants, and at this time, the committee is requesting an additional $25,000 to provide key event elements. It should be noted through the materials provided that the Salt Lake Organizing Committee (BLOC} is also providing a formidable package, including Big Mo, Chevy and Coca Cola hospitality tents, Pfizer Mobile Health Center, Celebration Stage, Video Wall, Interactive Motor Home, and so on {a venue map is also attached). The stopover in Vail is scheduled for Friday, February 1, 2002, and should provide national and state exposure, as well as up-close opportunity for local participation. The route for the torch will begin at the West Vail Conoco and proceed along South Frontage Road to Vail Road to the intersection of West Meadow Drive. From there, the torchbearers and procession will head west #o LionsHead, where the torch will be moved up the mountain by snowshoers, cross east over to Pepi's face, and then down the mountain to the Vista Bahn and Bridge Street. The final lighting of the cauldron will occur at the belvediere in front of the Ski Museum. The committee is currently contacting youth groups from through the community (boy and girl scouts, Ski Club Vail, Vail Jr. Hockey, the ice skating club, the schools, etc.) to line the route and to "adapt a road" sections. This event will occur eight days prior to the Olympic kick off. STAFF RECOMMENDATION: Approve the request for funding. 6. ITEMITOPIC: Request by the Vail Chamber and Business Stephen Connolly Association (VCBA) for Shoulder Season Retail Business Dan Barry Promotion. {15 min.) BACKGROUND: The attached letter outlines aThanksgiving-to- Christmas business promotion with a request from the town for the following: 1) Free parking all day on November 28 and December 5, 12, and 19 2} Y2002 Blue Parking Pass 3) Waiving of Town of Vail Sales tax an the above dates Attached you will find Section 4-1-6: Exemptions, from the TOV Municipal Code. 7. ITEMITOPIC: Vail Today Request for Funding Transfer (2002 to Rick Scalpello 2001 } (15 min.} 8. Information Update (5 min.} 9. Council Reports (5 min.) 10. Other {5 min.) 11. Adjournment. (4:40 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE} THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, NOVEMBER 13, 2001, BEGINNING AT 2:00 P.M. IN THE TOV COUNCIL CHAMBERS. THE NEXT VAiL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, NOVEMBER 20, 2001, BEGINNING AT 2:00 P.M. fN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, NOVEMBER 20, 2007, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS THE NEXT VAiL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, NOVEMBER 27, 200'1, BEGINNING AT 2:00 P.M. IN THE TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. VAIL TOWN CDUNCIL WORK SESSION TUESDAY, NOVEMBER 1S, 2041 2:04 P.M. IN TOV COUNCIL CHAMBERS AGENDA 1. Swearing in of New Council Members. (5 mins.) Lorelei Donaldson ACTION REQUESTED OF COUNCIL: All four of the newly elected Council Members will be asked to stand and raise their right hands as Lorelei administers the oath. 2. Town Council Organizational Meeting: (1 hr. 30 min.) Bob McLaurin Selection of MayorlMayor Pro-Tem. ACTION REQUESTED OF COUNCIL: As much discussion desired may take place regarding these elections. At the point in time the discussion is ended, a motion should be made to the effect: "I move that be elected as Mayor of the Town of Vail for a two year term which ends at the organizational. meeting held by the new Council after the regular municipal election in November, 2003". There should be a second to the motion, and then the entire Council is to vote "yes" or "no". Vote by secret ballot is also an option, with a verbal motion of approval on which to be voted. Election of the Mayor Pro-Tem should follow the same procedure with the works "Mayor Pro-Tem" substituted for "Mayor" in the motion. ii. Appointment of Two Year Election Commission. ACTION REQUESTED OF COUNCIL,: Approve/deny the potential Election Commission members as presented. BACKGROUND RATIONALE: Section 2.5 of the Charter provides for two registered electors within the Town of Vail to be appointed to the Election Commission for a period of two years and to serve without compensation. The Town Clerk is the chairman of this commission. The appointment occurs following each regular municipal election. STAFF RECOMMENDATION: Appoint Karen Morter and Mary Jo Allen. iii. Appointment of Municipal Judge. ACTION REQUESTED OF COUNCIL: Buck Allen has served as the Town of Vail Municipal Judge since 1979. The Charter provides the Municipal Judge should be appointed for a two year term. The suggested motion would be: "I move that be appoin#ed as Municipal Judge of the Town of Vail for a two year term until the organizational meeting held by the new Council after the election in November, 2003". The motion should be seconded and voted on by Council. iv. Committee Appointments: a. Northwest Colorado Council of Governments Board. ACTION REQUESTED OF COUNCIL: Sybil) Navas has served as the Board Member on NWCCOG. Although in the past there has been an alternate for this position, for the past four years there has not. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council on the Northwest Colorado Council of Governments Board of Directors." The motion should be seconded and voted by the Council. The appointment of the Alternate, if needed, will be similar. Sybil) has served for the past 8 years and would like to encourage Council to appoint another Council member. As well, NWCCOG has asked that Sybil) remain on their board as a representative far Vail through the end of the year. VOTING MEMBER. COUNCIL DISCRETION. b. Water QualitylQuantity CommitteelNWCCOG Member. ACTION REQUESTED OF COUNCIL: Sybil) Navas has served as the Councl's representative on this committee. Although in the past there has been an alternate for this position, for the past four years there has not. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council on the Appointment Committee to Quality/Quantity Committee) NWCCOG." The motion should be seconded and voted by the Council. The appointment of the Apprentice, if needed, will be similar. VOTING MEMBER. COUNCIL DISCRETION. c. Vail Valley Tourism & Convention Bureau. ACTION REQUESTED OF COUNCIL: Rod Slifer has served as the Board Member on the VVT&CB Board. Greg Moffet has served as the Alternate. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council on the Vail Valley Tourism & Convention Bureau Board of Directors." The motion should be seconded and voted by the Council. The appointment of the Alternate will be similar. A Town Council member 'ts required in the bylaws. Meetings are held the third Wednesday of every other month, approximate hours 8:30 a.m. - 10:30 a.m. The time commitment is 2 to 3 hours every other month. With the current merger of the VVTCB and the WCC underway, this appointment may not be of long tenure. VOTING MEMBER. d. Colorado Association of Ski Towns (CAST} Member and Alternate. ACTION REQUESTED OF COUNCIL: Ludwig Kurz, Greg Moffet and Bob McLaurin have served on CAST. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council for the Colorado Association of Ski Towns." The motion should be seconded and voted by the Council. Meetings are held every other month around the state. There is no set date or time limit. The Mayor should serve on this, with the Town Manager. VOTING MEMBER. e. Vail Recreation DistrictlTown Council Subcommittee ACTION REQUESTED OF COUNCIL: Diana Donovan and Kevin Foley have served as Town Council representatives on this committee. After discussion of this item, a motion should be made as follows: "I move that and be appointed to represent the Vail Town Council on the VRDITown Council Committee." The motion should be seconded and noted on by the Council. Meetings are held on the second Tuesday of the month at 9:00 a.m. at the Vail Goif Course -Krueger Room. A Council member should sit on this committee. ADVISORY MEMBER. f. Special Events Committee. ACTION REQUESTED OF COUNCIL,: Sybill Navas has served as Town Council representatives on this committee, with Greg Moffet "shadowing" since January. After discussion of this item, a motion should be made as follows: "I move that be appointed to represent the Vail Town Council on the Special Events Committee." The motion should be seconded and voted on by the Council. Meetings are held as needed. The meetings run about two hours. Greg Moffet would like to continue on this committee. However, Greg would like Council members to alternate on a monthly basis. VOTING MEMBER. COUNCIL DISCRETION. g. Bravo! Colorado Board. ACTION REQUESTED OF COUNCIL.: Rod Slifer and Kevin Foley (alternate} have served as Town Council representatives on this board. After discussion of this item, a motion should be made as follows: "I move that and be appointed to represent the Vail Town Council on the Bravo! Colorado Board." The motion should be seconded and voted on by the Council. This board meets quarterly for 2 to 3 hours and a Council member is required. VOTING MEMBER. COUNCIL DISCRETION. h. Town of Vail Housing Authority. ACTION REQUESTED OF COUNCIL,: Chuck Ogilby is serving athree-year term as the Council's representative on the Au#hority (expires in 2004). After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council on the Vail Housing Authority." The motion should be seconded and voted by the Council. The appointment of the Alternate wiA be similar. Meetings generally are held once a quarter within a one hour time frame. There is the poten#ial for more time when there are special projects. VOTING MEMBER PER STATE LEGISLATION. i. Channel 5 Vail Valley Community Television Board. ACTION REQUESTED OF COUNCIL,: Ludwig Kurz has served as the Council's representative on this board. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council on the Channel 5 Vail Valley Community Television Board." The motion should be seconded and voted by the Council. VOTING MEMBER. COUNCIL DISCRETION. Meetings are held the first Tuesday of every month at 7:00 a. m. j. Art In Public Places ~AIPP}. ACTION REQUESTED OF COUNCIL: Sybill Navas has served as the board's representative on this committee. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council on the Art In Public Places board." The motion should be seconded and voted by the Council. VOTING MEMBER REQUIRED BY TOV ORDINANCE. Meetings are held the second and fourth Thursday of each month with meetings generally from 8:30 a.m. to 10:00 a.m. A Council member is required by ordinance. k. Mauri Nottingham Environmental Award. ACTION REQUESTED OF COUNCIL: Diana Donovan and Chuck Ogilby have served as the Council's representatives on this committee. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council on the Mauri Nottingham Environmental Award Committee." The motion should be seconded and voted by the Council. Meetings are held annually. Award to be given at Street Beat Concert January 2, 2002. Committee meeting on Dec. 15tH Council member is required. VOTING MEMBER. COUNCIL DISCRETION. I. Vail Valley ExchangelSister Cities. ACTION REQUESTED OF COUNCIL: Sybill Navas has served as Town Council representatives on this committee. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council on the Vail Valley Exchange Committee." The motion should be seconded and voted by the Council. Meetings are held randomly throughout the year. A Council member is required. VOTING MEMBER. COUNCIL DISCRETION. m. Eagle County Regiona# Transportation Authority. ACTION REQUESTED OF COUNCIL: Kevin Foley has served as Town Council representative and chairman on this authority. After discussion of this item, a motion should be made as follows: "l move that be appainted as the representative of the Vail Town Council on the Regional Transportation Authority." The motion should be seconded and voted by the Council. The appointment of the Alternate will be similar. VOTING MEMBER REQUIRED BY STATE LEGISLATION. n. Ford Park Management Plan. ACTION REQUESTED OF COUNCIL: Kevin Foley has served as the Council's representative on this committee. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council on the Ford Park Management Plan Committee." The motion should be seconded and voted by the Council. Through the approved Ford Park Management Plan, quarterly meetings have been set. A Council member's presence would be appreciated, but is not required. Pam Brandmeyer serves as staff. ADVISORY MEMBER. COUNCIL DISCRETION. o. Vail Valley Chamber of Commerce (VVCC). ACTION REQUESTED OF COUNCIL: Greg Moffet has served as the Council's representative on this committee. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council on the Chamber Committee." The motion should be seconded and voted by the Council. The Chamber meets the third Friday of each month. With the current merger underway (see Item e), this tenure may be of brief duration. VOTING MEMBER. COUNCIL DISCRETION. p. Open SpacelCharter Committee. ACTION REQUESTED OF COUNCIL:. Sybill Navas has served as the Council's representative on this committee. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vai! Town Council on the Open Space Committee." The motion should be seconded and voted by the Council. VOTING MEMBER REQUIRED BY TOV CHARTER. q. Colorado Ski Museum and Ski Hall of Fame. Ludwig Kurz has served as the Council's representative on this committee. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council an the Colorado Ski Museum and Ski Hall of Fame." The motion should be seconded and voted by the Council. ADVISORY MEMBER. COUNCIL DISCRETION. r. '1~0 of VaiIN it Associates Task Force. The Mayor and his pointee has served as the Council's representative o hi mmittee. After discussion of this item, a motion ould be a as follows: "I move that b appointed as the resentative of the Vail Town Cvunc' on the Town of VailNail Associates Task Force." The mo#ion should be seconded and voted by the Council. Sybill Navas has been the appointee. VOTING MEMBER. s. Vail Youth RecognitionlAmbassador Award. Sybill Navas has served as the Council's representative on this committee. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council on the Vail Youth Recognition Award committee." The motion should be seconded and voted by the Council. This committee gets together ante a year to determine the award recipient. VOTING MEMBER. COUNCIL DISCRETION. t. Vail Alpine Garden Foundation Board. Town of Vail staff member Todd Oppenheimer has served as the Council's representative on this board. The board meets on the third Friday of every other month. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council on the Vail Alpine Garden Foundation Board." The motion should be seconded and voted by the Council. ADVISORY MEMBER. COUNCIL DISCRETION. u. Coiorado Alliance for a Rapid Transit Solution (CARTS). This board meets as scheduled. Kevin Foley served as the Council representative and Greg Hall as staff representative. Meetings held as needed. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council on the Colorado Alliance for a Rapid Transit Solution (CARTS) Board." The motion should be seconded and voted by the Council. VOTING MEMBER. COUNCIL DISCRETION. v. Vail t,ocal Marketing District Advisory Board. Greg Moffet served on this board. One member should be appointed, and this member should be different from the Special Events Committee. As well, schedule "circulating member participation" by all other councilmembers on a monthly basis so all Councilmembers have some degree of exposure to the process by which this board operates. After discussion of this item, a motion should be made as follows: "! move that be appointed as the representative of the Vail Town Council on the Vail Local Marketing District Advisory Board." The motion should be seconded and voted by the Council. VOTING MEMBER REQUIRED BY VLMD BOARD OF DIRECTORS. w. Vail Chamber and Business Association (VCBA) Board. Sybill served on this board in an advisory capacity. The board meets the second Tuesday of each month. After discussian of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council on the Vail Chamber and Business Association Board." The mation should be seconded and voted by the Council. VOTING MEMBER. COUNCIL DISCRETION. x. Parking Task Force. Ludwig Kurz and Greg Moffet currently serve on this board. The meetings are held as needed, approximately 6-8 meeting per year. After discussion of this item, a motion should be made as follows: "l move that be appointed as the representative of the Vail Tawn Council on the Parking Task Force." The motion should be seconded and voted by the Council. ADVISORY. COUNCIL DISCRETION. y. Eagle County Capital Projects Advisory Board. Greg Moffet currently serves on this board. Meetings are held approximately twicelyear. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council on the Eagle County Capital Projects Advisory Board." The motion should be seconded and voted by the Council. ADVISORY. COUNCIL DISCRETION. 3. New Year's Eve -validate public safety plan. (20 min.} Joe Russell 4. DRBIPEC Report. (5 min.) Allison Ochs 5. Information Update (5 min.) 6. Council Reports (5 min.) 7. Other (5 min.) 8. Adjournment. (4:15 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL RI=GULAR WORK SESSION WILL BE ON TUESDAY, NOVEMBER 20, 2001, BEGINNING AT 2:00 P.M. IN TWE TOV COUNCIL CWAMBERS. THE N1wXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, NOVEMBER 20, 2001, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, NOVEMBER 27, 2001, BEGINNING AT 2:00 P.M. IN THE TOV COUNCIL CWAMBERS. Sign language interpretation available upon request with 24»hour notification. Please call 479- 2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, NOVEMBER 20, X001 4:00 P.M. IN TOV COUNCIL CHAMBERS AGENDA 1. ITEMITOPIC: Preston Isom - 25 Year Anniversary. {5 min.} Pam Brandmeyer 2, ITEMITOPIC: Art In Public Places Project Announcement (20 min.) Leslie Pickling ACTION REQUESTED OF COUNCIL: Review, comment and instruct AIPP to proceed. BACKGROUND RATIONALE: AIPP has developed two projects for 2002 and has approved the enclosed project prospectuses. AIPP now submits the projects for Town Council approval. Project One The Public Works department is replacing the pedestrian bridge at Gare Creek Promenade in May 2002. AIPP would like to integrate art into the project and intends to put out a nationwide "cal! to artists" asking for an artist or craftsman to design railings for the new bridge. One Hundred and Fifty lineal feet of rail will be required. AIPP has set a budget of $34,000 for the project to include design, fabrication, installation and site visits. AIPP intends to solicit public participation and comment at all stages of the project. AIPP and the Public Works department will share the cost of the new railings as follows: Public Works $18750 cost for a standard railing AIPP 95250 additional funds to upgrade the standard railing TOTAL 34000 Project Two AIPP plans to commission nine local artists to paint nine electrical transformer boxes in Vail Village in July 2002. A juried competition will be open only to artists residing in Eagle County. Artists will be awarded between $300 and $600 for their work, depending on the size of the box . AIPP will announce the competition in the local press and by any other appropriate means. A budget of $4525 has been set for the project, which includes a fee payable to the utility company. STAFF RECOMMENDATION: The staff recommends that the council endorse the projects. 3. DRBIPEC Report. {5 min.) Allison Ochs 4. Information Update (5 min.) 5. Matters from Mayor and Counci! (5 min.} 6. Adjournment. (4:40 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (AI_L TlM1=S ARE APPROXIMATE AND SUBJECT TO CHANGE} THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, DECEMBER 4, 2001, BEGINNING AT 2:00 P.M. IN THE TOV COUNCIt_ CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, DIEC)EMBER 4, 2001, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479- 2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, DECEMBER 4, 2001 2:00 P.M. IN TOV COUNCIL CHAMBERS AGENDA 1. SITE VISIT: Mountain Haus Awning Proposal. (10 min.) Bill Gibson ITEMITOPIC: The Mountain Haus proposed front entry feature: The Mountain Haus and their representatives are requesting this worksession with the Town Council to ask if the Council, as the property owner of the East Meadow Drive right~of way, is receptive to the concept of a new front entry feature at the Mountain Haus encroaching onto Town property. If the Council is favorable to the concept of this proposal, the applicant is requesting direction from the Council for any design changes or public improvements that will be required. If the Council is opposed to the concept of this proposal, then the applicant will withdraw their pending Variance Request application. (30 min.) ACTION REQUESTED OF COUNCIL: To give the Mountain Haus and their representatives further direction on this matter. BACKGROUND RATIONALE: In the fall of 2000, the Mountain Haus, located at 292 East Meadow DrivelLot 5, Part of Tract B, Vail Village 1$t Filing, proposed to construct a new front entry feature at their north entrance along East Meadow Drive. Since the Mountain Haus is proposing to construct a significant portion of their new front entry feature on Town of Vai! property (i.e. the East Meadow Drive right~of-way}, Town Council permission is required. At its Tuesday, October 20, 2000 meeting, the Town Council granted the applicant permission to proceed through the development review process. At its November 7, 2001 public hearing, the Town of Vail Design Review Board approved, with conditions, the proposed new front entry feature at the Mountain Haus. The Design Review Board's approval is contingent upon the Planning and Environmental Commission's approval of a setback variance. The Planning and Environmental Commission reviewed the setback variance request for the proposed front entry feature at its November 12, 2001 public hearing. The majority of the Commissioners were not supportive of the setback variance request. Some of the Commissioner's concerns including the following: that construction of the proposed entry feature would worsen an already dangerous traffic situation on East Meadow Drive, that approval of this variance would be a grant of special privilege, that the proposed entry feature needs to be part of a comprehensive development plan for the site, and that the Town should receive some public benefits for allowing the Mountain Haus the use of public property. At the applicant's request, this item was tabled for further discussion to the December 10, 2001 Planning and Environmental Commission's public hearing. STAFF RECOMMENDATION: The Community Development Department recommends that the Town Council give the Mountain Haus and their representatives further direction on this matter. 2. ITEMITOPIC: Planning and Environmental Commission (PEC) Interviews (2). {15 min.) 3. lTEM1TOPIC: Vail Bike Taxi Presentation. (10 min.) Adam Palmer ACTION REQUESTED OF COUNCIL: Approval of Business with Presentation of Operating Plan. 4. ITEMITOPIC: i. Committee Appointments: (1 hour) a. Northwest Colorado Council of Governments Board. ACTION REQUESTED OF COUNCIL: Sybil) Navas has served as the Board Member on NWCCOG. Although in the past there has been an alternate for this position, for the past four years there has nat. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council on the Northwest Colorado Council of Governmen#s Board of Directors." The motion should be seconded and voted by the Council. The appointment of the Alternate, if needed, wild be similar. Sybill has served for the past $ years and would like to encourage Council to appoint another Council member. As well, NWCCOG has asked that Sybill remain on their board as a representative for Vail through the end of the year. VOTWG MEMBER. COUNCIL DISCRETION. b. Water QualitylQuantity CommitteelNWCCOG Member. ACTION REQUESTED OF COUNCIL.: Sybill Navas has served as the Council's representative on this committee. Although in the past there has been an alternate for this position, for the past four years there has not. After discussion of this item, a motion should be made as follows: "! move that be appointed as the representative of the Vail Town Council on the Appointment Committee to QualitylQuantity Committee) NWCCOG." The motion should be seconded and voted by the Council. The appointment of the Apprentice, if needed, will be similar. VOTING MEMBER. COUNCIL DISCRETION. c. Vail Valley Tourism & Convention Bureau. ACTION REQUESTED OF COUNCIL: Rod Slifer has served as the Board Member on the VVT&CB Board. Greg Moffet has served as the Alternate. After discussion of this item, a motion should be made as follows: "l move that be appointed as the representative of the Vail Town Council on the Vail Valley Tourism & Convention Bureau Board of Directors." The motion should be seconded and voted by the Council. The appointment of the Alternate will be similar. A Town Council member is required in the bylaws. Meetings are held the third Wednesday of every other month, approximate hours 8:30 a.m. - 10:30 a.m. The time commitment is 2 to 3 hours every other month. With the current merger of the VVTCB and the WCC underway, this appointment may not be of long tenure. VOTING MEMBER. d. Colorado Association of Ski Towns (CAST) Member and Alternate. ACTION REQUESTED OF COUNCIL: Ludwig Kurz, Greg Moffet and Bob McLaurin have served on CAST. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council for the Colorado Association of Ski Towns." The motion should be seconded and voted by the Council. Meetings are held every other month around the state. There is no set date or time limit. The Mayor should serve on this, with the Town Manager. VOTING MEMBER. e. Vail Recreation DistrictlTown Council Subcommittee ACTION REQUESTED OF COUNCIL: Diana Donovan and Kevin Foley have served as Town Council representatives on this committee. After discussion of this item, a motion should be made as follows: "I move that and be appointed to represent the Vail Town Council on the VRDITown Council Committee." The motion should be seconded and voted an by the Council. Meetings are held on the second Tuesday of the month at 9:00 a.m. at the Vail Golf Course -Krueger Room. A Council member should sit on this committee. ADVISORY MEMBER. f. Special Events Committee. ACTION REQUESTED OF COUNCIL: Sybill Navas has served as Town Council representatives on this committee, with Greg Moffet "shadowing" since January. After discussion of this item, a motion should be made as fo{lows: "I move that be appointed to represent the Vail Town Council on the Special Events Committee." The motion should be seconded and voted on by the Council. Meetings are held as needed. The meetings run about two hours. Greg Moffet would like to continue on this committee. However, Greg would like Council members to alternate on a monthly basis. VOTING MEMBER. COUNCIL DISCRETION. g. Bravo! Colorado Board. ACTION REQUESTED OF COUNCIL,: Rad Slifer and Kevin Faley alternate) have served as Town Council representatives on this board. After discussion of this item, a motion should be made as follows: "i move that and be appointed to represent the Vail Town Council on the Bravo! Colorado Board." The motion should be seconded and voted on by the Council. This board meets quarterly for 2 to 3 hours and a Council member is required. VOTING MEMBER. COUNCIL DISCRETION. h. Town of Vail Housing Authority. ACTION REQUESTED OF COUNCIL: Chuck Ogilby is serving athree-year term as the Council's representative on the Authority (expires in 2004). After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council on the Vail Housing Authority." The motion should be seconded and voted by the Council. The appointment of the Alternate will be similar. Meetings generally are held once a quarter within a one hour time frame. There is the potential for more time when there are special projects. VOTING MEMBER PER STATE LEGISLATION. i. Channel 5 Vail Valley Community Television Board. ACTION REQUESTED OF COUNCIL: Ludwig Kurz has served as the Council's representative on this board. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Counci{ on the Channel 5 Vail Valley Community Television Board." The motion should be seconded and voted by the Council. VOTING MEMBER. COUNCIL DISCRETION. Meetings are held the first Tuesday of every month at 7:00 a.m. j. Art In Public Places (AlPP). ACTION REQUESTED OF COUNCIL.: 5ybill Navas has served as the board's representative on this committee. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council on the Art In Public Places board." The motion should be seconded and voted by the Council. VOTING MEMBER REQUIRED BY TOV ORDINANCE. Meetings are held the second and fourth Thursday of each month with meetings generally from 8:30 a.m. to 10:00 a.m. A Counci! member is required by ordinance. k. Mauri Nottingham Environmental Award. ACTION REQUESTED OF COUNCIL,: Diana Donovan and Chuck Ogilby have served as the Council's representatives on this committee. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council on the Mauri Nottingham Environmental Award Committee." The motion should be seconded and voted by the Council. Meetings are held annually. Award to be given at Street Beat Concert January 2, 2002. Commit#ee meeting on Dec. 15t". Council member is required. VOTING MEMBER. COUNCIL DISCRETION. I. Vail Valley ExchangelSister Cities. ACTION REQUESTED OF COUNCIL: Sybill Navas has served as Town Council representatives on this committee. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council on the Vail Valley Exchange Committee." The motion should be seconded and voted by the Council. Meetings are held randomly throughout the year. A Council member is required. VOTING MEMBER. COUNCIL DISCRETION. m. Eagle County Regional Transportation Authority. ACTION REQUESTED OF COUNCIL: Kevin Foley has served as Town Council representative and chairman on this authority. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council on the Regional Transportation Authority." The motion should be seconded and voted by the Council. The appointment of the Alternate will be similar. VOTING MEMBER REQUIRED BY STATE LEGISLATION. n. Ford Park Management Plan. ACTION REQUESTED OF COUNCIL: Kevin Foley has served as the Council's representative on this committee. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council on the Ford Park Management Plan Committee." The motion should be seconded and voted by the Council. Through the approved Ford Park Management Plan, quarterly meetings have been set. A Council member's presence would be appreciated, but is not required. Pam Brandmeyer serves as staff. ADVISORY MEMBER. COUNCIL DISCRETION. o. Vail Valley Chamber of Commerce (VVCC). ACTION REQUESTED OF COUNCIL: Greg Moffet has served as the Council's representative on this committee. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council on the Chamber Committee." The motion should be seconded and voted by the Council. The Chamber meets the third Friday of each month. With the current merger underway (see Item e), this tenure may be of brief duration. VOTING MEMBER. COUNCIL DISCRETION. p. Open SpacelCharter Committee. ACTION REQUESTED OF COUNCIL: Sybill Navas has served as the Council's representative on this committee. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council on the Open Space Committee." The motion should be seconded and vo#ed by the Council. VOTING MEMBER REQUIRED BY TOV CHARTER. q. Colorado Ski Museum and Ski Hall of Fame. Ludwig Kurz has served as the Council's representative on this committee. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council on the Colorado Ski Museum and Ski Hall of Fame." The motion should be seconded and voted by the Council. ADVISORY MEMBER. COUNCIL DISCRETION. r. Vail Youth RecognitionlAmbassadorRward. Sybill Navas has served as the Council's representative on this committee. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council on the Vail Youth Recognition Award committee." The motion should be seconded and voted by the Council. This committee gets together once a year to determine the award recipient. VOTING MEMBER. COUNCIL DISCRETION. s. Vail Alpine Garden Foundation Board. Town of Vail staff member Todd Oppenheimer has served as the Council's representative on this board. The board mee#s on the third Friday of every other month. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council on the Vail Alpine Garden Foundation Board." The motion should be seconded and voted by the Council. ADVISORY MEMBER. COUNCIL DISCRETION. t. Colorado Alliance for a Rapid Transit Solution (CARTS). This board meets as scheduled. Kevin Foley served as the Council representative and Greg Hall as staff representative. Meetings held as needed. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council on the Colorado Alliance for a Rapid Transit Solution (CARTS) Board." The motion should be seconded and voted by the Council. VOTING MEMBER. COUNCIL DISCRETION. u. Vail Local Marketing District Advisory Board. Greg Moffet served on this board. One member should be appointed, and this member should be different from the Special Events Committee. As well, schedule "circulating member participation" by all other councilmembers on a monthly basis so all Councilmembers have some degree of exposure to the process by which this board operates. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council on the Vail Local Marketing District Advisory Board." The motion should be seconded and voted by the Council. VOTING MEMBER REQUIRED BY VLMD BOARD OF DIRECTORS. v. Vail Chamber and Business Association (VCBA) Board. Sybill served on this board in an advisory capacity. The board meets the second Tuesday of each month. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council on the Vail Chamber and Business Association Board." The motion should be seconded and voted by the Council. VOTING MEMBER. COUNCIL DISCRETION. w. Parking Task Force. Ludwig Kurz and Greg Moffet currently serve on this board. The meetings are held as needed, approximately 6-8 meeting per year. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council on the Parking Task Force." The motion should be seconded and voted by the Council. ADVISORY. COUNCIL DISCRETION. x. Eagle County Capital Projects Advisory Board. Greg Moffet currently serves on this board. Meetings are held approximately twicelyear. After discussion of this item, a motion should be made as follows: "I move that be appointed as the representative of the Vail Town Council on the Eagle County Capital Projects Advisory Board." The motion should be seconded and voted by the Council. ADVISORY. COUNCIL DISCRETION. y. Vail Child Care Center. ACTION REQUESTED OF COUNCIL: Greg Moffet has served as the Council's representative on this committee. After discussion of this item, a motion should be made as follows: "l move that be appointed as the representative of the Vail Town Council on the Vail Child Care Center." The motion should be seconded and voted by the Council. VOTING MEMBER REQUIRED BY NON- PROFIT STATUS. 5. Information Update (5 min.) 6. Matters fram Mayor and Council (5 min.) 7. Executive Session -Land Negotiations C.R.S. 24-6-402{4)(a) and Legal Updates C.R.S. 24-6-402{4}(b}. (45 min.} 8. Adjournment. (5:00 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATI= AND SUBJI=CT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, DECEMBER 1$, 2001, BEGINNING AT 2:00 P.M.1N THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, DECEMBER 18, 2001, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479- 2332 voice or 479-2356 TDD for infornnation. VAIL TOWN COUNCIL UUORK SESSION TUESDAY, DECEMBER 18, 2001 1:00 P.M. iN TOV COUNCIL CHAMBERS AGENDA 1 2. John Gulick - 25 year anniversary (5 min.) Tam Talbot - 20 Year anniversary (5 min.) Vail Recreation District (VRD) Quarterly Meeting. {1 hour) - Gymnastics Location - Ice Dome Discussion - Donovan Park Update REGULAR QUARTERLY MEETING OF THE VAIL LOCAL MARKETING DISTRICT (VLMD) WITH THE VAIL TOWN COUNCIL SITTING AS THE BOARD OF DIRECTORS FOR THE VLMD. {1 hour) - 2002 Contingency Marketing Plan - Vail Marketing Advisory Committee (VMAC) Structure and Schedule - 2002 Vendor Contracts - 2003 Funding 3. Update on Status of Commission on Special Events Joel Heath Reorganization. (1 hour) 4. Ford Park Managed Parking. {5 min.} Pam Brandmeyer 5. Inducement Resolution -bond sale for Mountain Bell. (30 min.} Nina Timm 6. DRBIPEC Report. (5 min.) 7, Information Update {5 min.) 8. Matters from Mayor and Council (5 min.) 9. Adjournment. (5:05 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: {ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, JANUARY 8, 2001, BEGINNING AT 2:D0 IP.M. IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, JANUARY 8, 2DD1, BEGINNING AT 7:00 R.M. IN TOV COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479- 2332 voice or 479-2356 TDD for information.