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HomeMy WebLinkAbout2001-01-16 Support Documentation Town Council Evening Session VAIL TOWN COUNCIL EVENING MEETING TUESDAY, January 16, 2001 7:00 P.M. IN TOV COUNCIL CHAMBERS NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. CITIZEN PARTICIPATION. (5 mins.) 2. Approval of December 5 and 19, 2000 Town Council minutes. (5 mins.) 3. Vail Chamber and Business Association Funding Request. Kaye Ferry (30 mins.) Steve Rosenthal BACKGROUND RATIONALE: Enclosed in your packet, Council will find a business plan submitted by the Vail Chamber and Buiness Association (VCBA). Should the business plan satisfy Council's concerns, staff would draft a contract based on the VCBA's ability to implement their business plan. The final decision to be made would be on funding. The VCBA has requested up to $240,000 from the business license fee for its first year of operation. The Council has previously discussed either a one-time allocation or quarterly advances based on accountability and fulfillment of requested action outcomes. STAFF RECOMMENDATION: Proceed with a decision on fending the Y2001 budget for the VCBA. 4. ITEM/TOPIC: First reading of an ordinance amending section 1-5- Tom Moorhead 11 C. of the Town Code establishing the order of business at regular and special meetings of the Town Council. (5 mins.) ACTION REQUESTED OF COUNCIL: Consider adoption of Ordinance #1, Series of 2001. BACKGROUND RATIONALE: Upon occasion there have been public hearings involving matters that are not the consideration of ordinances, resolutions and motions that attract a large number of interested parties and the general public. Under the circumstances it may be appropriate to consider those other matters earlier in the agenda than established by the Order Of Business as set forth in Section 1-5-11C. This amendment will give the Mayor authority when considering the agenda to vary the order of business to facilitate an orderly process to the Council meeting and allow a matter of great public interest to be considered earlier in the course of the Council business. STAFF RECOMMENDATION: Adopt Ordinance 1, Series of 2001. I 5. ITEM/TOPIC: First reading of Ordinance 2, Series of 2UU1; an Brent VViison ordinance amending the Town of Vail Subdivision Regulations to allow for the creation of a subdivision exemption and correction plat review process. (20 mins.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny the ordinance on first reading. BACKGROUND RATIONALE: The Town of Vail Subdivision Regulations currently limit applications for basic land subdivision to two types of review: 1) major subdivisions, and 2) minor subdivisions. However, the Town frequently handles applications that fall outside the purview of these processes. Under the current code, minor plat changes (corrections, plat note amendments, etc.) are routed through the minor subdivision process, even though a formal subdivision of land may not occur. Additionally, applicants who wish to plat existing unplatted properties must create a minimum of two parcels in order to comply with current code requirements. This has proven problematic for applicants. In an attempt to make the subdivision review process more "user friendly," staff is presenting a proposed new chapter that allows for an administrative review process for "exemption" and "correction" plats. The process is modeled after our existing "minor amendment" process for special development districts. Tars new process would allow for staff review of certain plats with a PEC affirmation/denial at a public hearing. Subdivision regulations from a number of jurisdictions across Colorado (Eagle County, Jefferson County, Douglas County, City of Aurora) as well as enabling legislation from state statutes were researched while preparing these amendments. Please refer to the staff memorandum for a detailed summary of the proposed changes. RECOMMENDATION: On January 8th, the PEC voted unanimously to recornmend approval of the proposed amendments. The Department of Community Development recommends that the Town Council approve the proposed amendments to the Subdivision Regulations. 6. Appointment of Barbie Christopher to unexpired term of Trish Kiesewetter for the Art in Public Places Board. (5 mins.) 7. Town Manager's Report. (5 mins.) Bob McLaurin 8. Adjournment (8:15 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE VAIL TOWN COUNCIL WALKABOUT WILL BE ON TUESDAY, 1123101, BEGINNING AT 11:30 A.M. IN VAIL VILLAGE (Lunch will be at the Red Lion) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 1123/01, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 2106101, BEGINNING AT 7:00 P.M. IN TOV COUNCIL Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. C1AGENDA.TC • VAIL TOWN COUNCIL VAIL TOWN COUNCIL - MINUTES TUESDAY, December 5, 2000 7:00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, December 5, 2000. The meeting was called to order at approximately 7:00 P.M. This was proceeded by a special meeting of the Local Marketing District Board of Directors with the Vail Town Council sitting as that board. This meeting began at 6:30 P.M. COUNCIL MEMBERS PRESENT:Ludwig Kurz, Mayor Sybill Navas, Mayor Pro-tem Chuck Ogilby Diana Donovan Rod Slifer Greg Moffet Kevin Foley STAFF MEMBERS PRESENT: Bob McLaurin, Town Manager Pam Brandmeyer, Assistant Town Manger Tom Moorhead, Town Attorney - - - - - - Special meeting of the Vail Local Marketing District Board of Directors. Sitting as the Vail Local Marketing District, Councilmembers voted 6-0 to approve a $2 million marketing budget for 2001, as presented by Ross Boyle, Chairman of the Vail Local Marketing District Advisory Committee. The budget includes an estimated $1.6 million in revenues from the 1.4 percent lodging tax; plus $80,000, which represents a portion of the town's business license fee; and an additional $324,000 from Y2000 fund balance. The funding will be used to market Vail during the summer and shoulder season periods. During the discussion, Councilmember Diana Donovan expressed concerns about an eight-percent coordination and management contract with the Vail Valley Tourism and Convention Bureau (VVTCB). With merger discussions underway between VVTCB and the Vail Valley Chamber of Commerce, Donovan said a Vail-only election emphasis, which was used during the 1999 campaign to approve the lodging tax, could be jeopardized. However, Councilmember Greg Moffet said the contract is a fee-for-service arrangement that shouldn't stand in the way of a Vail-only focus. Also during the discussion, Councilmember Kevin Foley expressed concerns about using reserved funds to balance the budget. Following the vote, Boyle noted the following: request for proposals (RFP) have been received for 2002 vendor contracts and are currently under review with a recommendation to be forwarded to the board soon; results of a front range summer vacation and image awareness report will cause the December 5, 2000 Town Council meeting minutes r Advisory Board to tweak next year's marketing program; and a lodging representative has suggested Council creation of an additional position on the Advisory Committee to represent the lodging community. At the conclusion of the meeting, Greg Moffet thanked Boyle for his years of volunteer service to the community. The first item on the agenda was Citizen Participation. Diane Hughes presented a petition containing 250 signatures requesting the town designate an area such as Bighorn Park to allow dogs to run and play off-leash, so long as the dogs are under voice control and accompanied by their owner. Dogs are currently required to be leashed in town parks. Hughes says animal control officers have been ticketing violators since June, which poses a problem, she said, because owners have no place to exercise or train their dogs. In response, Mayor Ludwig Kurz said he would ask town staff to schedule the request for discussion at an upcoming work session. Ebby Pinson, executive director of the Vail Symposium, urged the Town Council to convert the former Bright Horizons space above City Market into a community meeting space that could be used by non-profit organizations as well as other groups. Pinson stated the following reasons: the space is already built; at minimal cost this space could be productively used; parking is available, clean and bright; and this space would provide a sense of community. The second item on the agenda was the consent agenda. Moffet moved to table the approval of the November 7th and 211 meeting minutes to the December 19th meeting. Foley seconded. A vote was taken and the motion passed unanimously, 7-0. The third item on the agenda was the second reading of the Model Traffic Code Ordinance No. 11, Series 2000. Moffet moved to table Ordinance No. 11, Series of 2000 to a later meeting. Navas seconded. A vote was taken and the motion passed unanimously, 7-0. The fourth item on the agenda was Ordinance No. 26, Series of 2000, an ordinance amending the town code, Title 12, Chapter 22, Section 4, adoption of view corridors, by adding one view corridor in Lionshead. At the November 21, 2000, meeting, the Council requested that staff notify individual owners within Lionshead Center of the adoption of the View Corridor. To complete this task, staff is requesting additional time prior to second reading of the ordinance. Slifer moved to approve table Ordinance No. 26, Series of 2000, Moffet seconded. A vote was taken and the motion passed unanimously, 7-0. The fifth item on the agenda was the second reading of Ordinance No. 29, Series of 2000 - Setting the Mill Levy. The Town Council must set the mill levy for the next fiscal year and certify to the County Commissioners by December 15, 2000. Since the de- Brucing of the Property Tax passed last week, the Town Council can assess a base mill levy of 4.69 mills without a mill levy credit. If that is done the Town will collect an December 5, 2000 Town Council meeting minutes M additional $225,779, over what is currently budgeted if the assessed valuation does not change in early December. Moffet moved to approve Ordinance No. 29, Series of 2000. Navas seconded. A vote was taken and the motion passed unanimously, 7-0. The sixth item on the agenda was the first reading of Ordinance No. 30, Series of 2000, Amendment to Employee Pension. Ordinance No. 30 deletes Section 7.12 which allowed hardship distributions and amends Section 5.5 allowing a participant who becomes totally disabled to be 100% vested. Hardship distributions are not allowed in money purchase plans. Moffet moved to approve Ordinance No. 30. Slifer seconded. A vote was taken and the motion passed unanimously, 7-0. The seventh item on the agenda was the first reading of Ordinance No. 31, Series of 2000 - Amendment to Fire and Police Pension. Ordinance No. 31 deletes Section 7.12 which allowed hardship distributions. Hardship distributions are not allowed in money purchase plans. A vote by the police and fire employees will be needed to change Section 5.5 allowing 100% vesting upon total disability. Moffet moved to approve Ordinance No. 31. Navas seconded. A vote was taken and the motion passed unanimously, 7-0. The eighth item on the agenda was the first reading of Ordinance No. 32, Series of 2000 - Supplemental Appropriation No. 5. A supplemental appropriation of $529,689 is requested of which $110,774 is funded by revenues and the balance of $418,915 comes from fund balance. Moffet moved to approve first reading of Ordinance No. 32. Navas seconded. A vote was taken and the motion passed unanimously, 7-0. The ninth item on the agenda was the first reading of Ordinance No. 33, Series of 2000, an ordinance amending the Official Town of Vail Zoning Map and rezoning Lot 4, Vail Village West Filing No.2 from Residential Cluster zone district to General Use zone district; and setting forth details in regard thereto. The Town of Vail is currently in the process of preparing plans for the development of Donovan Park. A small tract of land (Lot 4, Vail Village West Filing No. 2) on the westernmost end of the park site is zoned Residential Cluster district. The remaining area of the park is zoned more appropriately as General Use district. Staff believes that since the intent of the park development is to provide recreational amenities and facilities to the community and it is not to provide residential uses on the site, that Lot 4 should be rezoned to General Use district. Moffet moved to approve first reading of Ordinance No. 33. Donovan seconded. A vote was taken and the motion passed unanimously, 7-0. The tenth item on the agenda was the Town Manager's Report. McLaurin noted the introduction of a comprehensive guest service program called "Premier Impressions." Also, McLaurin thanked Councilman Kevin Foley for his assistance in obtaining additional regional bus service over New Year's Eve from the Eagle County Regional Transportation Authority. December 5, 2000 Town Council meeting minutes M Foley moved to adjourn. Moffet seconded. A vote was taken and the motion passed unanimously, 7-0. The meeting adjourned at 7:30 P.M. Respectfully submitted, Ludwig Kurz Mayor ATTEST: Lorelei Donaldson, Town Clerk Minutes taken by Beth Salter December 5, 2000 Town Council meeting minutes VAIL TOWN COUNCIL - MINUTES TUESDAY, December 19, 2000 7:00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, December 19, 2000. The meeting was called to order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT: Ludwig Kurz, Mayor Sybill Navas, Mayor Pro-Tem Chuck Ogilby Diana Donovan Rod Slifer Greg Moffet Kevin Foley STAFF MEMBERS PRESENT: Bob McLaurin, Town Manager Tom Moorhead, Town Attorney Pam Brandmeyer, Assistant Town Manager Lorelei Donaldson, Town Clerk The first item on the agenda was citizen participation. Shawn Boris, representing the Skating Club of Vail, invited the Town Council and the public to attend the group's annual ice show at Dobson Ice Arena on December 29, 2000. Dick Gustafson, representing the Vail Community Theater, thanked the Town Council for adding the Vail Theater component to the proposed Vail Center plans. He said the Vail Theater group could probably double their performances if they had a venue where they could perform that was more functional and affordable. The second item on the agenda was the consent agenda: • The approval of the November 71 and 21St meeting minutes. • Ordinance No. 30, Series of 2000 • Ordinance No. 31, Series of 2000 • Ordinance No. 33, Series of 2000 Council member Greg Moffet made a motion to approve the meeting minutes as amended at the work session, and approval of the second readings of Ordinances No. 30, 31 and 33, Series of 2000; and Council member Rod Slifer seconded the motion. A vote was taken and the motion passed unanimously, 6-0. Council member Sybill Navas was not in attendance at this time. 1 Vail Town Council Meeting Minutes for December 19, 2000 s The third item on the agenda was second reading of Ordinance No. 26, Series of 2000, an ordinance amending the Town Code, Title 12, Chapter 22, Section 4, Adoption of View Corridors by adding one view corridor in Lionshead and setting forth details in regard thereto. Council member Sybill Navas arrived. Allison Ochs, Town Planner, stated the staff had been directed by the Town Council to eliminate View Corridor #2 from consideration at this time, until additional information regarding the redevelopment of the core site is received. She also said the Town Council directed staff to notify all owners within Lionshead Centre of View Corridor #1 prior to second reading of the ordinance. She said based on the ownership list, as provided by the management company, staff called all board members to discuss the view corridor, letters were faxed to all owners, a letter was mailed to all owners and in addition, a few owners were notified via e-mail. Council member Rod Slifer stated there were conflicts in the ordinance at first reading with View Corridor #1. He asked if there was a horizontal line for this view corridor. He stated there was a need to add a bottom elevation line to the view corridor because there could be impacts if a multi-level parking structure was built in conjunction with the redevelopment of the Lionshead Centre building. Russ Forrest, Director of Community Development, stated the picture of the view corridor didn't show a bottom line elevation of the view corridor. He reviewed a copy of View Corridor #1 with the Town Council. Council member Kevin Foley asked if the Lionshead Centre building was redeveloped and expanded, would they have to provide more parking. Russ said if they expanded, the answer was yes. Allison clarified the boundaries of the view corridor. Council member Greg Moffet said it was anticipated that there would be a parking garage as part of the Lionshead Centre redevelopment. Council member Greg Moffet made a motion to table this item until a survey was done and the staff can recommend a bottom line elevation to View Corridor #1, and Council member Kevin Foley seconded the motion. Allison asked the Town Council for clarification on the height of the bottom elevation. Council member Rod Slifer stated the staff should tell Town Council what elevation 2 Vail Town Council Meeting Minutes for December 19, 2000 would be appropriate. Bob McLaurin, Town Manager, said the staff would come back to the Town Council with a recommendation and location of the vertical line on the map. A vote was taken and was passed unanimously, 7-0. The fourth item on the agenda was second reading of Ordinance No. 32, Series of 2000 an ordinance making supplemental appropriations and budget adjustments from the dispatch services fund, real estate transfer tax fund, health insurance fund, general fund, and capital projects fund, of the 2000 budget and the financial plan for the Town of Vail, Colorado, and authorizing the expenditures of said appropriations as set forth herein; and setting forth details in regard thereto. Steve Thompson, Finance Director, stated the enclosed schedule of proposed supplemental appropriations and adjustments to support Supplemental Appropriation Number Five of 2000. He said there were additions of $67,446 to the supplemental appropriation for expenditures and $120,370 in revenue. The largest additions to the supplemental were for rental-related costs of $40,000 related to the Creekside employee housing units; $250,000 for additional health insurance claims: and $100,000 for removal of pine beetle-infested trees from the Glen Lyon area. He said all the line items that were modified have been shaded. Council member Greg Moffet made a motion to approve on second reading, Ordinance No. 32, Series of 2000, and Council member Sybill Navas seconded the motion. Council member Chuck Ogilby asked about the Creekside utilities. Council member Kevin Foley stated he believed the electric bill was paid separately. Steve Thompson stated there had been no money allocated due to the purchase of these units in the middle of the year. A vote was taken and the motion passed unanimously, 7-0. The fifth item on the agenda was the presentation of the Donovan Park Community Pavilion Design. Russ Forrest, Director of Community Development, stated the design team wanted to review the design of the pavilion building with the Town Council and public. They wanted to review the interior and exterior of the current design and get input from Town Council. 3 Vail Town Council Meeting Minutes for December 19, 2000 Otis Odell, one of the team of designers, stated the team is looking for approval of the schematic design so they can proceed to the next phase and go forward to the Design Review Board. Scott Smith, another team member, reviewed the plans with Council. He discussed how the site would work with the building, the general direction of the building, major elements and materials of the building. He said there are still seven months left in the design process. He said a Vail building is one in which the setting is part of the natural landscape. He reviewed some of the materials that would go into the building. He said stone is used for the terracing, seats, and walls in a natural horizontal pattern. Wood is used on the building in chunky, bare forms. He said the wood would have a rugged look and weather naturally. All the windows and doors are currently designed in wood but it's a higher maintenance material. The large openings and doors give a feeling of being outdoors. The roof structures may be made up of series of wood beams, decking and girders. He reviewed site plan and "aerial" plans of what it would look like. A gray, zinc color for the roof material would be used to make the building unobtrusive from above, and stated it weathers like copper and melts into the landscape. He also explained other various aspects of the building and described the concept of having a space that is warm and inviting that people want to be in. He described various aspects of the facility which included pavilion space, lobby area, coatroom, kitchen facilities, storage and mechanical space. Mayor Ludwig Kurz stated he took notes during the presentation. He liked the use of materials of wood and stone, but he is concerned about the cost. However, he said the team was going to keep the cost within the budget that was given to them. He also said the design in the Council packet was different from what was presented. He said he is more comfortable with the plans now that the description of the materials had been explained. Council member Rod Slifer said he thought the building was too contemporary. He said the Ford Amphitheater was contemporary but you can't see it from the road. He doesn't think the design is compatible with the surrounding neighborhood. The interior of roof is attractive, but the stone is not in keeping with the neighborhood. A metal roof is not compatible with the neighborhood and may look too commercial and industrial. He likes the materials for wood windows but it may be too high maintenance. Council member Chuck Ogilby stated he has spent a lot of time building log homes. He liked the Rockefeller picture. He said he could be sold on the design if the building rafters were log instead of metal holding the roof up. Beautiful log work would blend it into the site and other features better. He said he appreciated the thorough presentation and clarification of the use of materials. He asked what the square footage of the building was going to be. 4 Vail Town Council Meeting Minutes for December 19, 2000 s Scott Smith stated the current square footage was around 6,900 square feet. Council member Chuck Ogilby asked if there were possibilities for solar gain through the use of the large windows. Scott said the glass materials had not been resolved yet but they would need to be careful how much glass is used so as not to have too much solar gain. Council member Chuck Ogilby said it would be appropriate to look at other types of glass. He stated it would be important to keep the energy to heat this structure in mind. He also said if the gymnastics center could be under the building, this would be the cheapest space to do it. The gymnastics people say they don't want windows in their space. Council member Sybill Navas asked about the gymnastics space. Scott said he doesn't have a good answer for this issue. He said, in his experience, when you put people in a place with no light, after a while they say they want light and then that becomes an issue, as well as exits and other requirements to consider. He said a gymnastics center needs a minimum of 25 feet in height.to put it in the ground. Russ said the team and staff had talked about this and it doesn't save any costs versus building it elsewhere above ground. Placing it underground would be equally as expensive as putting it above ground. Scott said they designed a gymnastics center in Santa Barbara and that facility used indirect light. Council member Greg Moffet stated he liked the building as presented and how it integrates with the landscape. However, he is concerned about the wood windows. He said matching the escarpment would be great. Council member Sybill Navas stated it was very exciting to be at this stage of the process. She disagreed with Rod Slifer and likes the design very much and likes the logs on the supports. She said the building is different but fits in the space nicely. Council member Kevin Foley said he didn't like the steel and felt the logs would help. He stated the mechanical room needs to have enough capacity, the access and egress for trash removal was easy, and the kitchen needs to have a service window. The kitchen should be of commercial quality that caterers could use and would not have to bring too much with them, a bear-proof trash container was necessary and more ladies room facilities was needed. Council member Diana Donovan had no comments at this time. 5 Vail Town Council Meeting Minutes Par December 19, 2000 Otis Odell asked the Town Council for schematic design approval. He said more details in the development phase would establish more clearly the next phase of the design. Russ stated the town would be spending more money on design and the design team wanted to make sure they are going in the right direction. Council member Greg Moffet made a motion to approve the project schematic design subject to the comments made during the presentation, and Council member Sybill Navas seconded the motion. Council member Diana Donovan said she would abstain from voting because she thinks the process is moving too fast. Council member Rod Slifer stated he would vote against it because it was too contemporary. A vote was taken and the motion passed, 5-1-1, Council member Rod Slifer voted against, and Council member Diana Donovan abstained. Council member Kevin Foley asked what the schedule was to go before Design Review Board. George Ruther, Chief of Planning, stated they were targeting the Design Review Board date of February 21, 2001 for preliminary submittal and then a final submittal after that date. There will still be workshop meetings held and Council members Sybill Navas and Diana Donovan will keep the Town Council informed. Otis Odell said they were asked to get moving with some of the site work. Bids for grading and utility work for the phase one plan is to be sent out to the community by January 8, 2001 and the proposals are due back by January 23, with construction to start in April, 2001. Russ Forrest asked when would the town have a useable park and pavilion? Otis said he would have to get back to the town on a possible date. He said they would have to be careful with having construction going on and using the park at the same time. The sixth item on the agenda was the approval of the Official Newspaper for Public Notices for 2001. 6 Vail Town Council. Meeting Minutes for December 19, 2000 i Bob McLaurin, Town Manager, stated the town received two bids; one bid was from the Vail Trail and the other bid was from The Vail Daily. He said The Vail Trail bid was $3.50 per column inch for public notices and display ads and The Vail Daily bid came in at $4.00 per column inch for public notices and display ads. Council member Greg Moffet made motion to approve The Vail Trail as the official town newspaper for publications and notices, and Council member Kevin Foley seconded the motion. A vote was taken and was passed unanimously 7-0. The seventh item on the agenda was the Town Manager's Report. Bob McLaurin, Town Manager, stated there was still interest in converting the Bright Horizon space at Vail Commons into subsidized day care for major employers. Mayor Ludwig Kurz stated the Town Council wished everyone a great safe holiday season with lots of snow and good cheer. Council member Kevin Foley reminded the public about the President's Tree Lighting ceremony on Saturday, December 23, 2000. As there was no further business, a motion was made by Council member Kevin Foley to adjourn the meeting and Council member Greg Moffet seconded the motion. A vote was taken and the motion passed unanimously, 7-0. The meeting was adjourned at 8:20 p.m. Respectfully submitted, Ludwig Kurz Mayor ATTEST: Lorelei Donaldson, Town Clerk Minutes taken by Lorelei Donaldson 7 Vail Town Council Meeting Minutes for December 19, 2000 a ti BUSINESS PLAN VAIL CHAMBER & BUSINESS ASSOCIATION 241 South Frontage Road East Suite 2 Vail, Colorado 81657 970-477-0075 phone 970-477-0079 fax Vail Chamber & Business Association Business Plan TABLE OF CONTENTS Page 2: History Page 2: Mission Statement Page 3: Benefits to the Community Page 3: Benefits to the Membership Page 4: Board of Directors Page 5: Goals Page 6: Eight Month Goals Page 6: Three Year Goals Page 6: Five Year Goals Page 7: Departments Page 8: Budget Page 9: Budget Footnotes 1 Vail Chamber & Business Association Business Plan HISTORY The VCBA was formed through the union of the Vail Community Chamber, Vail Village Merchants' Association and the Lionshead Merchants' Association. Its legal name is the Vail Community Chamber dba Vail Chamber and Business Association. All of the proper papers have been filed with and fees paid to the State of Colorado by Wendell Porterfield, our legal counsel, of Otto, Porterfield and Post. The Vail Community Chamber has been operating under an approved set of bylaws, however, they have been reviewed and a proposal will be made to amend the document to better reflect the goals of the newly merged organizations. This proposal is currently under review by legal counsel and should be ready for approval prior to the February monthly meeting. These three organizations had each filled a particular need in the community when they were formed and appealed to different segments. However, with the growth of Vail and particularly the growth of areas surrounding Vail, it was decided that one larger association would better serve the purposes of the business community and the town, as well. It was also apparent that the work load could no longer be handled in a professional manner by a volunteer committee. With this in mind, the groups decided to join together to form the VCBA. The three boards merged and are currently creating a viable organization to better serve the needs of membership and to fulfill its mission statement. However, while this organization technically is a new organization, it brings with it the legacies of three former groups. These groups were responsible for the creation of many positive influences in the community including but not limited to: The Guide, TIU!, Jazz Fest, Block Parties, Chili Cook-Off and Saturdays with Santa. In addition, their members have served on many boards in the valley including the Vail Town Council, Vail Marketing Board, the Special Events Committee, the Community Task Force, the Eagle Valley Leadership Coalition, 2001 Mountain Bike Championships, Peer Resorts, Vail Valley Restaurant Association and Vail Tomorrow. Their interest and influence in the past has been very significant and with the merger, 596 businesses will be working together to help forge and even greater future for Vail. MISSION STATEMENT The mission of the Vail Chamber and Business Association is to promote and support commerce and enterprise in the Town of Vail. The VCBA shall be a strong advocate and speak with a unified voice for the business interests of its members while remaining mindful of the interests of the community at large. It will work with the Town of Vail and Vail Resorts to make Vail the premier mountain resort community. 2 Vail Chamber & Business Association Business Plan BENEFITS TO THE COMMUNITY A healthy, dynamic commercial establishment is vital to the TOV's prosperity. Strong business translates to strong sales tax revenues. Upscale, prestigious businesses enhance Vail's image and supports TOV's mission statement of being the premier mountain resort community. BENEFITS TO THE MEMBERSHIP Unified voice of all Vail Businesses from east to west with an ability to focus on Vail and the ability to decide when to move beyond those boundaries. To have representation on all boards in the Valley. Currently, the VCBA is active on the Vail Marketing Board, Special Events Commission, Vail Valley Chamber Board of Directors, Vail Tomorrow Housing Committee, the Community Task Force and the 2001 World Mountain Bike Championships. In addition, several business owners have participated on the Peer Resorts study. Ability to network with other members Free Internet listing Free Chamber web page listing (vailchamber.org) Lodges have a direct link thereby facilitating reservations Discounted advertising rates in the Guide Free Guide web page listing (vailguide.com) Discounted ski pass through Merchant Pass Program 3 ,s Vail Chamber & Business Association Business Plan BOARD OF DIRECTORS Peter Apostul Passages Gary Boris Montauk Kaye Ferry* The Grind Kenny Friedman* Kenny's Double Diamond Ski Shop Loren Gifford Ace Hardware Farrow Hitt* Park Meadows Lodge Ghiqui Hoffman Laughing Monkey Nicole Hoffman Ewing* General Store/Rucksack Bill Jensen Vail Resorts Bill Jewitt* Bart & Yeti's Diane Milligan Ramshorn Sybill Navas TOV Steve Rosenthal* Colorado Footwear Pam Shaeffer Golden Bear Steve Simonett* East Vail Wine & Spirits Ron Weinstein Roxy Packy Walker Lifthouse Condominiums *Executive Committee Member 4 • Vail Chamber & Business Association Business Plan GOALS 1. To create a viable organization that is responsive to the needs of its members. 2. To create synergy with the Town of Vail and Vail Associates which positions Vail as the premier mountain resort community. 3. To promote and support commerce in Vail. 4. To speak with a unified voice for the business community. 5. To maintain personal relationships with our customers. 6. To create an "intent to return" atmosphere for our guests. 7. To develop guest service programs e.g. Premier Impressions. 8. To encourage development of new Vail special events e.g. Saturdays with Santa. 9. To continue to produce/improve the Guide to Vail. 10. To maintain the vailchamber.org web site as Vail only. 11. To explore a relationship with the vailalways.com web site. 12. To act as a conduit between the TOV, VA and the business community. 13. To work with the TOV and VVTCB to insure that Vail is prioritized in the Information Centers. 14. To provide pertinent and timely information updates on events. 15. To provide a networking opportunity for our members. 16. To continue to encourage all members of the organization to participate in monthly meetings and the TOV decision making process. 5 Vail Chamber & Business Association Business Plan EIGHT MONTH GOALS January I -August 31, 2000 1. Elect officers 2. Review and adopt Bylaws 3. Hire a Director, Assistant Director and clerical personnel as needed 4. Set up an office at 241 South Frontage Road East, Suite 2 Vail, Colorado 81657 Phone: 970-477-0075 867-477-0075 Fax: 970-477-0079 5. Put systems in place for communicating with members and dispersing information 6. Develop an awareness in the community of the organization and create a dialogue for input 7. Maintain our positions on the various boards in the community 8. Research what activities the VCBA needs to engage in that will have the most positive impact on its members and the community and implement those programs in an orderly fashion 9. Work with the lodging community to continue to operate a Lodging/Reservation Information system through our toll free number and through the web site 10. Promote Employee Recognition Program 11. Support Special Shopper Program 12. Promote Button Program 13. Sponsor TOV Race Series 14. Develop Concierge Program 15. Coordinate the various internet options (vailchamber.org/vailalways.com) 16. Continue to monitor the Vail Information Booths to ensure that they remain Vail First 17. Produce the Guide 18. Sponsor Block Parties 19. Sponsor Jazz Fest THREE YEAR GOALS 1. Increased Sales Tax Revenue 2. National recognition as innovative leaders in sales and service 3. Adequate Employee Housing FIVE YEAR GOALS Vail sets the standard for Mountain Resorts in the World. This is derived from: 1. The Town of Vail's civic leadership 2. Vail Resorts stewardship of the mountain 3. VCBA's investment in creating an exciting economic environment 6 r Vail Chamber & Business Association Business Plan DEPARTMENTS 1. Lodging Information Lodging/Reservation Information for all Vail properties will be handled through our web site and a toll free number. Vailchamber.org currently provides direct links to lodging properties and/or phone numbers for direct access. The Lodging Committee is currently forming to address the needs of the Vail lodging community. 2. Marketing The marketing efforts of the VCBA will be limited to the promotion of events as sponsored by the Association. As an example, this will include but not be limited to advertising of the Block Parties and Jazz Events. 3. Special Events Special Events in the town will be managed and produced the same way they are now. We will continue our representation on the Special Events Committee of the VVTCB and will continue to work on the creation of new events that will benefit the community. 4. Education Programs like Turn It Up! And TIPS will continue to be organized. There will also be an opportunity to provide whatever other educational events and speakers that the group would find beneficial. 5. Employee Benefits Membership entitles employers to participate in the discounted merchant ski pass program. The VCBA currently provides a source for discounted rates on Workman's Comp insurance. The VVMA had been working with the TOV and VR to put together a group health insurance offering. At this point, there are legal issues involved in structuring this but we will continue to pursue this as federal law changes. In the meantime, we will continue to explore other opportunities with other organizations as they arise. 6. Information Services VCBA phone lines will serve as a source of information and as a referral to businesses and organizations in Vail. In addition, the Information Booths will be monitored and the Guide to Vail will be produced. The service provided here is generally geared towards the guest. 7. Business Services We are currently expanding our monthly minutes to serve as a newsletter in order to provide a better exchange of information between members and the organization. New businesses in the community need information and direction and often a helping hand. We will have a "welcome Wagon" approach featuring a manager or owner from an existing business as a mentor, showing the new business owner/manager around town, introducing them to Town Council and staff and being available to answer questions and direct the new business. An information packet will also be compiled and delivered to all businesses considering relocation to Vail. 8. Employee Services For lack of better term, the "Under 30" sessions suggested some one place that employees new to the community can come to obtain assistance and information. It will function like the welcome wagon for businesses but will be geared towards getting individuals settled in town. The newly distributed "Newcomers Handbook" resulted from a suggestion during these sessions. 9. Regional Cooperation The function of this department will be to focus on being a liaison between Vail and the rest of the Valley. 7 Vail Chamber & Business Association Business Plan BUDGET Expenses Original Budget Adjusted Budget 6 Month Budget Paid & Pending Previously Allocated September 29, 2000 January 11, 2001 Thru June 30, 2001 Accounts Payable from the General Fund Fixtures and Equipment Computer/printer 4,000 1,810 1,180 - - Copier 3,000 1,320 660 110 - Office Equipment 4,000 2,000 1,100 900 - Information Services Advertising 6,000 3,000 1,500 140 - Internet 3,000 5,000 2,500 - - Pass Information - 1,100 1,100 1,100 - Dues collection 900 - - - - Newsletter 2,400 500 250 20 - The Guide 15,000 15,000 15,000 - 10,000 Operating Expenses Rent 12,000 7,000 1,000 - - Remodel - 6,000 6,000 6,000 - Phone 5,000 6,000 3,000 160 - Utilities 2,000 - - - - Postage 6,000 3,000 1,500 1,500 - Office Supplies 4,000 3,000 1,500 240 - Ski Museum (rental) - 500 500 500 - Insurance 2000 - - - - Gen. Liability* 3,500 1,750 - - Home* 1,000 500 - - D & O Indem.* 2,500 1,250 - - Accounting & Legal 2,000 4,000 2,000 2,000 - Contingency Fund 20,000 20,000 - - - Personnel Salaries# 75,000 76,000 34,000 3,000 - P/R Taxes 9,000 9,000 4,500 - - Health Insurance 3,000 3,372 1,686 115 - Workman's Comp 1,800 750 360 60 - Members Services Training Speakers 12,000 6,500 6,500 - - Community Mixer 4,000 4,000 4,000 - - Customer Service - 10,000 10,000 10,000 15,000 (TIU!) Special Events Block Parties 20,000 20,000 20,000 - 15,000 Jazz Fest 20,000 20,000 - - 15,000 WestFest - 5,000 - Employee Recog. 4,500 10,000 10,000 10,000 - Premier Impressions Button program - 600 600 600 500 TOV Races - 500 500 500 - Vail Community Chamber - - - 20,000 (start up) Total Expenses $240,600 $251,952** $134,436 $36,945 $75,500 8 Vail Chamber & Business Association Business Plan * Items that are leaving the organization legally vulnerable Reflects an increase of $11,352 over the original estimated budget. As we move through the process, we will continue to substitute "hard numbers" for estimates. The result will be that both positive and negative variances will occur. We will stay within the original $240,600 budget by making the appropriate adjustments. # Director salary of $35,000, clerical salary of $24,000 and contract labor for projects and programs of $17.000. 9 ~ ~ ! • Ilo • 0 ~ d~st.~ 3 Vail Chamber Business Association Phone Log Beginning on January 8 Date/Time Reason for Call Where Referred?/Materials Sent? Where did they get the number? 1. 1/8, 8:30 am Bride seeking chapel and hotel it Interfaith & Central reservations 2. 1/8, 9:15 am College student coming for summer Vail Newcomer's Guide 3. 1/8, 11 am Seeking condo/hotel in Vail Central reservations 4. 1/8, 11:15 am Seeking hostel and cheap transport to Vail Redcliff Hostel, Central reservations, Greyhound 5. 1/8, 12:45 pm Contact for Vail Business Women's Ass. VBWA number 6. 1/8, 2 pm Business woman relocating to Vail Relocating to the Vail Valley Magazine, the Guide 7. 1/8, 2:30 pm Seeking Lionshead Arts Festival info Called Laurie Assmussen with contact info 8. 1/8, 3:15 pm Vail hotel info Central reservations 9. 1/8, 4 pm Coming to Vail in Feb, wanting to make dinner resrv.Vail Restaurant Guide 10. 1/9, 10:30 am Calling for weather info/packing tips Cold and clear at night, sunny during day 11. 1/9, 10:45 am Looking for materials on Vail activities Mailed Vail materials, also referred to www.snow.com 12. 1/9, 11 am Hotel/condo for family Central reservations 13. 1/9, noon Seeking posters of Vail's Back Bowls Vail Resorts main number 14. 1/9, 1:30 pm Relocating to Vail, young girl Vail Newcomer's Guide 15. 1/9, 3 pm Transportation information CME 800# 16. 1/10, 8:30 am Looking for Vail babysitter Mountain Sitters 17. 1/10, 8:35 am Hotel and condo information Central reservations 18. 1/10, 10 am Trying to get an older child from DIA to Vail CME 800# 19. 1/10, 2 pm Wondering about the weather Looked out the window O 20. 1/11, 9 am Info on 2001 Mountain Bike Chmps Vail Valley Foundation Vail 'harnber Business Association Phone Log . Date/Time Reason for Call Where Referred?/Materials Sent? Where did they get the number? 1. 1/11, 10:15 am Seeking lodging for a we end Central reservations 2. 1/11, 10:40 am Getting married in Vail, where to stay Central reservations 3. 1/11, 10:50 am Looking for a Vail business Gave contact info 4. 1/11, 11:15 am Looking for beginner ski packages Called VA Ski School, called back with Never Ever Package info/Cent. Reser. # 5. 1/11, 12:45 pm Looking for moderate priced hotels Central reservations 6. 1/11, 2:15 pm Needs name and phone for Verbatim Ali's number in Lionshead 7. 1/11, 2:45 pm Looking for condo for family Central reservations 8. 1/11, 3 pm Looking for Gotthelf's naive and phone Gave phone and name 9. 1/11, 3:40 pm Looking for Arts Festival info Still looking for info on the festival 10. 1/11, 4:40 pm ECO Bus schedule confusion Visited with bus staffer and clarified schedule question for guest - Phone book, white pages 11. 1/12, 8:30 am Seeking lodging information Central reservations Vail information 12. 1/12, 9:15 am Summer activities information Summer Activities Guide 13. 1/12, 9:20 am Planning a honeymoon Summer activities guide and central reservations Information 14. 1/12, 9:40 am Lodging complaint Took information, referred to lodging committee 15. 1/12, 10:15 am Looking for a list of churches in Vail Faxed page from Newcomer's Guide Information 16. 1/12, 10:20 am Coming to Vail looking for non-ski activities Information booth to mail activities info 17. 1/12, 11 am Bank card company trying to find a guest in Vail, got the wrong number for the hotel, we found right number 18. 1/12, 11:40 am Coming from Boston with no plans CME 800 number and central reservations Called information 19. 1/12, 12:15 pm Calling for rentals Central reservations 20. 1/12, 2:15 pm Looking for a hotel for August Central reservations Vail info. 'Dail Chamber & Business Association Phone Log Date/Time Reason for Call Where Referred?/Materials Sent? Where did they get the number? 1. 1/12, 3:20 pm Looking for Vail Gallery Refered o Clagett Ray Gallery 2. 1/13, weekend Lodging info called back with central reservations number 3. 1/13, weekend Large condo or home rental Called back with central reservations 4. 1115, 9 am Vail condo Central reservations 411 information 5. 1115, 10:20 am Tenant upset by landlord entering without prior permission Recommended communicating with landlord and VPD if necessary 6. 1/15, 11:15 am Westfest info question, hosting class reunion of American University in Tangers, other activity info VVTCB plus summer guide 7. 1/15, 12:20 pm Mother looking for a Vail pharmacy for her diabetic daughter Vail Valley Medical Center Pharmacy 8. 1/15, 1 pm Calling about road conditions from Denver Road report # and recommended flying into Eagle 9. 1/15, 1:40 pm Looking for a Vail phone book Gave Quest office number 10. 1/15, 1:45 pm Lodging info for a family with teenage boys Central reservations 11. 1/15, 3:30 pm Looking for medical conference info VVTCB main number 12. 1/15, 4:30 pm Vail Rugby Club info Referred to Bart and Andrew Cuomo 13. 1/16, 9:20 am Summer visitor, looking for flower info Summer activities guide and central reservations 14. 1/16, 10 am Craft fair person seeking Vail calendar Called Marriott about their holiday craft fair 15. 1/16, 11:15 am Hilton Head Monthly Mag looking for ski photos Kristin Yantis for stock photos 16. 1/16, 12:20 pm Vail business woman calling to see if she is a member Checked BLF register, called Sally L. 17. 1116, 1:15 pm Looking for the central reservations number Gave central reservations # 18. 1116, 2:10 pm Someone wanting to know the new name of the VACVail Mountain Lodge & Spa, gave number 19. 1/16,2:25 pm Looking for a condo for the weekend Central reservations 20. 1/16, 4:10 pm Looking for pictures or sketches of Vail's Back Bowls he saw in Lionshead Memories of Vail # Vail Information AA TOWN OF PAIL 1309 Vail Valley Drive Art in Public Places Vail, Colorado 81657 970-479-2344 Fax: 970-479-2166 4 January, 2001 The Honorable Luwig Kurz Town of Vail 75 South Frontage Road Vail, CO 81657 Dear Sir, The Art in Public Places board has recently lost a member, Trish Kiesewetter. Trish has not given our board formal notice of her departure but has now missed three of our monthly meetings, and not responded to phone calls or e-mails. It is believed that she relocated to Washington D.C. on very short notice for professional reasons. Trish has served on the board since 1996 and made a valuable contribution. Our AIPP board held a retreat last November and agreed on an aggressive program for the coming year. To meet our goals we will need a full and committed board. With your approval, we would like to appoint Barbie Christopher to fill Trish's term which is due to expire in April of 2001. Mrs. Christopher is a long timeVail resident and former merchant. We believe you will find her highly qualified to serve on our board. Yours sincerely, Leslie Fick mg ' AIPP Coordinator RECYCLMPAPER i ORDINANCE NO. 1 SERIES OF 2001 AN ORDINANCE AMENDING SECTION 1-5-11C. OF THE TOWN CODE ESTABLISHING THE ORDER OF BUSINESS AT REGULAR AND SPECIAL MEETINGS OF THE TOWN COUNCIL WHEREAS, the Town Code establishes the order of business at regular and special meetings; and WHEREAS, upon occasion there are public hearings for items of great public interest which attract attendance by a large number of the general public; and WHEREAS, in those matters of great public interest it facilitates the orderly process of the meeting and is to the advantage of the general public for the Council to consider those other matters earlier in the agenda than established by the section directing the order of business. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO AS FOLLOWS: 1) That Section 1-5-11 C. is amended as follows: Order Of Business: In regular and special meetings of the Town Council the order of business shall be as follows: 1. Call to order by the Mayor. 2. Determination of quorum. 3. Citizen participation. 4. Consent agenda including minutes of preceding meetings. 5. Consideration of ordinances, resolutions, and motions. 6. Consideration of other matters on the agenda. 7. Reports from Town Manager and Town Attorney. 8. Statements, observations, and inquiries by the Mayor and Councilmembers. 9. Concluding statement by the Mayor. 10. Adjournment The Mayor has authority to vary the Order Of Business when it is in the public interest and to facilitate the orderly hearing of matters of great public concern. 2) If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, 4 I regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. 3) The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. 4) The repeal or the repeal and reenactment of any provision of the Municipal Code of the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. 5) All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this day of 2001, and a public hearing shall be held on this ordinance on the day of , 2001 at 7:00 p.m., in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Ludwig Kurz, Mayor ATTEST: Lorelei Donaldson, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this day of , 2001. Ludwig Kurz, Mayor ATTEST: Lorelei Donaldson, Town Clerk MEMORANDUM TO: Vail Town Council FROM: Department of Community Development DATE: January 16, 2001 SUBJECT: A worksession to discuss proposed changes to the Town of Vail's parking pay-in- lieu policy and proposed text amendments to Chapter 12-10, Town Code. Planner: Brent Wilson Applicant: The Town of Vail. 1. BACKGROUND AND DESCRIPTION OF THE REQUEST On September 26th, the Town Council discussed the current parking pay-in-lieu program and options for future implementation. The council reviewed on-site/off-site parking maps and directed staff to return with a number of different scenarios for pay-in-lieu implementation. On November 7th, the Council refined the focus of the discussion and directed staff to return with fee scenarios involving a staggered fee structure based on land uses. Two separate fee structure options are presented in Section II of this memorandum. The primary purpose of the Pay-in-Lieu Program has been to create a vehicle-free pedestrianized commercial area within Vail Village and Lionshead. Relevant master plan references include: Obiective 3.2 of the Vail Villaae Master Plan: Minimize the amount of vehicular traffic in the Village to the greatest extent possible. Policv 3.2.1 of the Vail Villaae Master Plan: Vehicular traffic will be eliminated or reduced to absolutely minimal necessary levels in the pedestrianized areas of the Village. Policv 4.6.3 of the Lionshead Redevelopment Master Plan: The overriding goal for East Lionshead Circle is to de-emphasize vehicular traffic and create a quality, safe and vibrant pedestrian corridor. *10" ,\V.AIL\DATA\cdev\C'OUNCILuMEMOS\O I\ ParkingPaylnLieulanI6.doc TOW ' SUMMARY OF RECENT AMENDMENTS TO THE TOWN'S PARKING REGULATIONS Ordinance 9. Series of 2000-this ordinance significantly reduced the amount of parking required for land uses within Vail's commercial core areas. The ordinance provided the following reductions in required parking: Land Use Previous Amended Percent Reduction Requirement Requirement Residential 2.0+ spaces/unit* 1.4 spaces/unit 30%+* Hotel 1.0+ spaces/unit** 0.7 spaces/unit 30%+** Conference 1 space / 8 seats 1 space / 11 seats 28% Facilitv General Retail 3.33 spaces / KSF 2.3 spaces / KSF 31% Office 4 spaces / KSF 2.7 spaces / KSF I 33% Restaurant I 1 space / 120 sf 1 space / 250 sf (sfa) I 52% (sfa) Bank/Finance ` 5 spaces / KSF , 3.7 spaces / KSF I 26% * assumes a min. unit size of 500 sf. assumes a min. unit size of 600 sf. II. POTENTIAL PAY-IN-LIEU FEE OPTIONS According to the Alternative Parking Ratio Analysis for the Vail Village and Lionshead Core Areas in Vail, Colorado (1999), between 61%-65% of the transactions at the Town's parking structures are primarily attributable to commercial development with a length of stay not exceeding four hours. Day skier parking (4-9 hours in length of stay) accounts for 29-36% of the transactions and long-term residential uses (more than 9 hours) account for 3-6% of the transactions. Given the fact that commercial parking spaces "turnover" (become vacated and available for additional use) approximately 3 times as often as residential spaces, staff believes the commercial uses impact parking availability at a different proportion than residential uses. Although commercial uses typically generate more traffic than residential uses, this issue is addressed through the town's parking generation requirements. Therefore, based on the direction given thus far by the Town Council, the following two options are offered for review: -2- \\VAIL\DATA\cde~ COUNCIL\M EMOS\01 \ParkingPaylnLieuJan 16.doc Ootion A - Maintenance of Current Fee for Residential Uses, Reduction of the Fee for Commercial Uses. ¦ Current Fee = $18,597.80 per space (adjusted annually - a 48% subsidy) ¦ Proposed Residential Fee = $18,597.80 (no change - a 48% subsidy) ¦ Proposed Commercial Fee - $6,137.27 (66% fee reduction - an 83% subsidy) ¦ The fee would continue to increase annually based upon the consumer price index for the Denver/Boulder/Greeley metro area. ANTICIPATED RESULTS This change, coupled with the previous reductions in parking required for commercial uses granted this March, would provide additional incentives for commercial uses. However, commercial uses outside the "pay-in-lieu" area would still be required to provide on-site parking. Staff anticipates this revised commercial fee would provide an approximate subsidy of 83% of the cost of providing a physical parking space at the structure. Residential uses in the pay-in-lieu zone would continue to receive a subsidy of approximately 48%. Revenues for the provision of public parking would still be provided through the generation of pay-in-lieu fees. However, given the recent decreases in private parking requirements and the reduction of fees, the total amount of annual fees collected would be significantly reduced. However, the Town has acknowledged the maintenance of pedestrian zones as a public benefit and these changes could provide an additional redevelopment incentive. Ootion B - Elimination of the Current Fee for Commercial Uses, Reduction of the Fee for Residential Uses. ¦ Current Fee = $18,597.80 per space (adjusted annually - a 48% subsidy) ¦ Proposed Residential Fee = $6,137.27 (66% reduction - an 83% subsidy) ¦ Proposed Commercial Fee - $0 (total elimination -100% subsidy) ¦ The fee would continue to increase annually based upon the consumer price index for the Denver/Boulder/Greeley metro area. ANTICIPATED RESULTS Most private parking within the "pay-in-lieu" zone would be provided through the expenditure of public funds. A lack of sufficient dedicated revenues would compromise the ability to construct additional parking in the future. Debt service for the existing structures would be paid primarily through the town's general fund. Some properties -3- \\VAIL\DATA\cdev\COUNC IL\MEMOS\01 \ParkrogPaylnLieuJan 16.doc within a given zone district would have a parking requirement while other properties in that zone district would not -therefore, an equity issue arises. However, this option could provide additional incentives for redevelopment at an increased cost to the Town. Ill. RECOMMENDATION Staff feels strongly that the Town should not move forward with any fee reductions until the issue of day skier parking costs has been addressed with the ski company and Eagle County. Otherwise, the cost of providing parking for commercial uses (including the ski area) would be absorbed disproportionately by the public. Staff also recommends (regardless of which option the council chooses) that a cost-benefit analysis be prepared and presented to the town council for review prior to adoption of an ordinance amending the parking regulations. Staff's recommendation is based upon the following factors: ¦ The Existina Pav-in-Lieu Fee is Alreadv a Substantial Subsidv- It is estimated that the current fee amount is about one-half of the construction cost of a structured parking space. This does not include the maintenance and staffing costs associated with the provision of parking at a municipal structure. ¦ Maior Reductions in Reauired Parkina Alreadv Granted - Due to recent revisions in the amount of parking required within the commercial core areas, businesses can already expand significantly (30% or more) without any additional pay-in-lieu fee requirements. Restaurants in the commercial core areas, for example, can now double their seating area without any new fee requirements. ¦ Equity of Treatment of Properties in the Same Zone District - Elimination of the fee may constitute a grant of special privilege for some properties when parking requirements are not consistent within any one district. ¦ Public Absorption of Private Development Impacts - Although staff acknowledges a significant public benefit derived from redevelopment, major impacts from private development should be borne by private development. This belief is consistent with language in the town's master plans and zoning regulations regarding mitigation of development impacts. Through the current pay-in-lieu fee subsidy and recent revisions to the town's parking requirements, staff believes significant redevelopment incentives have already been achieved. -4- 'N A I L\DATA\cdev\C0UNC1L\MEM0S\01 Tark ingPayinUeLdan 16 doc F ORDINANCE NO. 2 SERIES OF 2001 AN ORDINANCE AMENDING THE TOWN OF VAIL SUBDIVISION REGULATIONS AND CREATING A NEW CHAPTER TO ALLOW FOR THE CREATION OF AN EXEMPTION PLAT AND CORRECTION PLAT REVIEW PROCESS WHEREAS, the Town of Vail has been regulating the subdivision of land under statutory and home rule authority since 1970; and WHEREAS, the Town of Vail wishes to provide reasonable and efficient development review and subdivision review services to the public; and WHEREAS, The Planning and Environmental Commission of the Town of Vail has recommended approval of these amendments at its January 8, 2001 meeting, and has submitted its recommendation to the Vail Town Council; and WHEREAS, the Vail Town Council considers it in the interest of the public health, safety, and welfare to adopt these amendments to the Subdivision Regulations. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. A new Chapter 12 is added to Title 13, Vail Town Code to read as follows: CHAPTER 12 EXEMPTION AND ADMINISTRATIVE CORRECTION PROCEDURES SECTION: 13-12-1: Purpose and Intent 13-12-2: Consultation Required; Preliminary Review 13-12-3: Exemption Criteria and Review Standards 13-12-4: Exemption Plat Requirements and Procedure 13-12-5: Filing And Recording 13-3-1: PURPOSE AND INTENT: To establish criteria and an appropriate review process whereby the Administrator may grant exemptions from the definition of the term "subdivision" for properties that are determined to fall outside the purpose, purview and intent of Chapters 13-3 and 13-4 of this title. 13-12-2: CONSULTATION REQUIRED; PRELIMINARY REVIEW: Prior to the submittal of an exemption request, the applicant shall meet with the Administrator to determine if the request meets the exemption criteria outlined in Section 13-12-3 of this chapter. If the Administrator determines that the subject application would circumvent significant and relevant elements of the subdivision review process, the applicant shall be required to comply with the requirements of Chapter 13-3 and/or Chapter 13-4 of this title. 13-12-3: EXEMPTION CRITERIA AND REVIEW STANDARDS: A. Exemption Criteria: Notwithstanding the provisions of Sections 13-1-3 of this title, the Administrator may exempt from the provisions of Chapter 13-3 and/or Chapter 13-4 of this title an application that meets any one of the following criteria: 1. Designated Open Space: Any plat that would result in the division of property for the purpose of creating or maintaining designated open space. -1- 2. Condemnation: Any lot created pursuant to the powers of condemnation. 3. Pre-existing Properties: Any plat for the purpose of establishing and/or correcting lot boundaries for properties in existence (and established in the records of the Eagle County Clerk and Recorder) prior to January 12, 1970 where no additional parcels are created and conformance with applicable provisions of the Vail Town Code has been demonstrated. 4. Public/Quasi-Public Use: Any plat that would create a parcel for public or quasi-public use such as community facilities, including but not limited to: utility facilities, parks, open space, fire/police stations, libraries, hospitals, municipal offices. Community facilities which include dwelling units or employee housing units shall be required to process the appropriate plats to delineate ownership of residential properties. 5. Boundary-line adjustments (including right-of-way adjustments) where no additional parcels are created and conformance with applicable provisions of the Vail Town Code has been demonstrated. 6. Plat corrections that do not alter the general character and intent of the originally approved plat including, but not limited to: address changes, plat note amendments, plat title corrections and other minor corrections. 7. Vacation and/or replatting of a building envelope, easement or common single-family or duplex lot boundary. B. Review Standards: The burden of proof shall rest with the applicant to show that the application is in compliance with the intent and purposes of this Chapter, the Zoning Ordinance and other pertinent regulations that the Administrator deems applicable. The Administrator shall review the application and consider its appropriateness with regard to the applicable criteria for review and evaluation. The Administrator may approve a plat pursuant to the provisions of this chapter upon the findings that: 1. That the approval of the plat would result in the creation of a lot that conforms to the provisions of the Vail Town Code and/or relevant master plan documents. In the case of non-conforming lots, non-conformities have not been expanded or increased by the approval of the plat, unless approved in accordance with the provisions of Section 13-1-7 ("Variances and Amendments") of this Title. 2. That the approval of the plat will not be detrimental to the public health, safety or welfare, or materially injurious to properties or improvements in the vicinity. The amended plat is consistent with the Town's established site development guidelines and with the character and intent of the originally approved plat. Provisions for adequate infrastructure and site access have been clearly demonstrated by the applicant. 13-12-4: EXEMPTION PLAT REQUIREMENTS AND PROCEDURE: A. Submission: At any time within one year after the Administrator has completed its review of the preliminary plan, a final plat shall be submitted to the Department of Community Development. If more than a year has passed from the date of the Administrator's review, the proposal shall be reviewed on a preliminary basis again. Exemption plat format and content shall be as outlined in Section 13-3-6 of this Title. B. Requirements and Procedure: Exemption plats consistent with the review criteria outlined in Section 13-12-3 of this Article may be approved by the Department of Community Development. All modifications shall be indicated on a completely revised plat. Approved changes shall be noted, signed, dated and filed by the Department of Community Development. The Administrator may waive certain submittal requirements outlined in this Chapter if they are deemed inapplicable or irrelevant to an exemption plat application. 1. Notification: Notification of a proposed exemption plat application shall be provided to all affected property owners within or adjacent to the subject property. Notifications shall be postmarked no later than five (5) days following -2- staff action on the amendment request and shall include a brief statement describing the application and the time and date of when the Planning and Environmental Commission will be informed of the staff decision. In all cases the report to the Planning and Environmental Commission shall be made within twenty (20) days from the date of the staffs decision on the requested exemption plat. 2. Appeals: Appeals of staff decisions may be filed by adjacent property owners, owners of the property, the applicant, Planning and Environmental Commission members or members of the Town Council as outlined in Section 12-3-3 of this Code. 13-12-5: FILING AND RECORDING: The Department of Community Development will record the plat and any related documents with the Eagle County Clerk and Recorder; however, no plat for land shall be recorded unless prior to the time of recording, the applicant provides the Town with a certification from the Eagle County Treasurer's office indicating that all ad valorem taxes applicable to such subdivided land, for years prior to that year in which approval is granted, have been paid. Fees for recording shall be paid by the applicant. The Department of Community Development will retain one mylar copy of the plat for their records. Section 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 3. The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. Section 4. The amendment of any provision of the Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 5. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. -3- INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 16th day of January, 2001 and a public hearing for second reading of this Ordinance set for the 6th day of February, 2001, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Ludwig Kurz, Mayor Attest: Lorelei Donaldson, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 6th day of February, 2001. Ludwig Kurz, Mayor Attest: Lorelei Donaldson, Town Clerk -4- MEMORANDUM TO: Vail Town Council FR: Bob McLaurin, Town Manager RE: Town Manager's Report DT: January 11, 2001 Code Enforcement Reorganization For several months, I have been discussing with Russell Forrest and Greg Morrison how to improve the effectiveness of our code enforcement program. Specifically, we are discussing code enforcement on private property as opposed to code enforcement in public rights-of-way (loading and delivery, parking violations, etc.) These private property code enforcement issues typically involve sign code violations, nuisance complaints and other zoning violations. After several months of discussion, it is my intention to slightly restructure our code enforcement department. We will be transferring one of the CEO authorized positions to the Community Development Department. This position would focus exclusively on private property code enforcement issues and would also help staff be at the counter in the building and planning departments. During peak periods, i.e., Christmas, Presidents' Weekend, etc., this position would provide assistance and backup to the other code enforcement officers during traffic control management, etc. We hope to implement this change over the next 4 - 6 weeks. Please note this does not change the authorized FTE's of these departments but is simply a reallocation of existing personnel. Impact Fee Study, Last week I met with Fire Chief John Gulick and Tom Moorhead to explore the concept of implementing an impact fee to help support the capital needs of the Vail Fire Department. This impact fee, if implemented, would be comparable to the impact fee we currently assess for recreation amenities. This impact fee approach is currently being utilized by the towns of Gypsum, Eagle and many other communities throughout the State of Colorado. At this point, we are simply exploring this concept and when we have done additional legal research, we'll be prepared to discuss the issue with you to see if the Council would entertain discussing this idea. f:twmngr.tmagrpt.011101 TOV Weekly News To build upon Council's continued interest in creating awareness mechanisms for meeting agendas and public notices, the Community Information Office is experimenting with an expansion of the TOV Weekly News format. In addition to appearing each Monday in the Vail Daily, we've begun a pilot program to publish the information on Fridays in the Vail Trail. We've also developed a system to transfer this information to the TOV Web site at www.vailaov.com and research is underway to add a fax broadcast service similar to the Alpine Fax, which is attached. If you have other ideas to maximize dissemination of this information, please contact Suzanne Silverthorn at 479-2115. Briaht Horizons We do have an interested party who is currently preparing an operating plan to re-open the former Bright Horizons space as daycare for infant through pre-school. We should this information to Council shortly To: Torn of Vail From: Alpine Fax 1-11-01 11:33am p. 1 of 1 Aspen -Avon -Basalt - Battlement Mesa -Breckenridge- Carbondale ? Clifton -Dillon - Eagle- Edwards -El Jebel Glenwood Springs - Grand Junction - Gypsum - New Castle Rifle -SteamboatSprings -SnowmassVillage -Vail http://www.alpinebank.com -alpine@alpinebank.com µ . A s3s:0 Bkzir:Y.:A FLAAk.-i Win ircgf: filphw, Bank Thursday, January 11, 2001 LOCAL & REGIONAL ROCKY MOUNTAINS TODAY Healthy Pregnancy Class, WMC, 479-7181 LEADV I L L E (NOT) CALLING BOAT BONANZA Adventure speaker series, Vail Ubrary, 479-2185 Telephone customers in Leadville Colorado has 105,000 registered Feeevision &glaucoma screenings, 328.1650 will now have to wait until Feb. 16 boats, one of the highest rates of GRAND OPENING & OPEN HOUSE to get free calling to nearby resorts boat ownership in the U.S. and Alpine Bank in Eagle and the Alpine in ~agle and Summit counties today some 400 boats go on Laser- Clinic are hosting the Eagle where many of them work. It has display at the 2001 Denver Boat Valley Chamber of Commerce Business After Hours on today h-om 5 taken Qwest longer than expected Show. The 38 boat dealers at the to 7 p.m. This is a Grand Opening for to build a new central office, update show expect to do 40°x6 of their Alpine Laser Clinic and an open switches and lay fiber optic lines. annual business at the show, an House for Alpine Bank. -DenverPost, 01.11.01 estimated $7 million. lop -Rocky Mountain News, 01. THURSDAYfeature 50 YEARS OF WINTERSKOL The 501' annual Winterskol cel- LATIN AMERICA TRADE MISSION International Business ebration begins in Aspen today and Colorado companies are invited to 11GLOBALIZED" COUNTRIES join a trade mission to Chile and The A.T. Kearney/Foreign Policy continues throu h Sunday. Today's Argentina April 23-27 to promote Magazine Globalization Index was activities includ a lunch hosted by released this week and USA ranked the Aspen Chamber Resort Asso- Colorado exports. as the 12 most globalized nation. ciation and Saturday there will be -Rocky Mountain News, 01.91.01 The index measures 50 factors such the Winterskol Parade at 3 m. VELOCOM GETS FUNDS as foreign trade, international tele- p VeloCom Inc. has landed $260 phone traffic and number of interna- and the torchlight parade and tional visitors. Singapore was tops in fireworks in the evening. million in new financing, one of the the poll, followed by the Netherlands, -Valley Journal, 01.11.01 largest investment rounds in No. 2; Sweden, No. 3; and Switzer- Colorado history, to fund construc- land, fourth. Singapore hosts eight WORLD POPULATION, 2050 tion of telecommunication networks times more international visitors than does the USA; the average Swiss Countries projected to be the most in Latin America. citizen spends four times as many populated in 2050: -DenverPost, 01. minutes annually on international tele- phone calls as does a U.S. citizen. India 1.53 billion NATIONAL -USA Today, 01.08.01 China 9.48 billion DAIMLERCHRYSLER CASH DRAIN TED TURNER IN RUSSIA USA 349 million Daimler Chrysler AG disclosed American media mogul Ted Turner, Pakistan 345 million vice chairman of Time Warner Inc., is end-of-the-year data documenting negotiating to purchase a 25% stake Indonesia 312 million a deepening financial problem. The in Russia's NTV, an independent -USA Today, 01.08.01 German-American auto maker television network. The purchase will began the fourth quarter with a net require approval from President MARhttr UPDATE::'.: Vladimir Putin. The NTV is owned by cash position in its manufacturing Media-Most, a holding company of 01/10/01 clos . operations of $5.6 billion and ended Russian tycoon Vladimir Gusinsky, DowJoneslndusbials: 10604.27 +31.72 the year at zero. who is living in voluntary exile in NASDAQ 2524.18 +82.88 -Wall Street Journal, 01. Spain. The network is staunchly 10-yr. Treasury yield 5.09 +0.11 independent in contrast to the state- Gold (NY COMEX): 264.70 -2.80 ALPINE FAX controlled outlets. The investment will Please fax business information or be a personal investment of Mr. Oil (NY Merc.): 29.48 +1.84 subscription changes to 328-7210 or Turner and not connected to America Cattle (CME): 78.52 +1.25 email faactx sopris.net. Online Inc. or Time Warner Inc. -Wall Street Journal, 01.10.01 Prime rate: 9.0 NC ALPINE INFO-LINE - 800-6984a3 Avon 949-3333 - Eagle 328-1666 - Edwards 92614811 - Gvosum 524-1666 - Vail 476-8700 - Vail Commons 47614000 COUNCIL FOLLOW-UP TOPIC QUESTIONS FOLLOWUP J 2001 11/15/00 ACCESSORY BUILDING IN RUSSELL/GEORGE/TODD 0.: The VRD needs a FORD PARK building to house athletic equipment/supplies. Although the Ford Park Management Plan calls for no "above DIANA DONOVAN ground" buildings, VRD has noted the construction of the Alpine Garden's "tool shed." What are the parameters for approval and construction of buildings in the park? Maintenance shack by Manor Vail Bridge is an abomination. 9/19/00 CREATION OF MAYOR'S LUDWIG: Determine whether a Mayor's Advisory Waiting for direction from Council. ADVISORY GROUP Group might be the appropriate forum to move forward through the community outcomes re: youth concerns SYBILL NAVAS (e.g., Fourth of July, New Year's Eve, etc.) as confirmed through the White River Institute's most recent graduating class's sponsorship of the county- wide forum on alcohol/substance abuse. 11/28100 IMPROVED TOWNWIDE RUSSELL/PATRICK: There is a need for town-wide On 1-23-01, we will be talking about environmental issues and will RECYCLING (West Vail Walkabout) pick up of recycled waste (both public and private). touch on recycling. COUNCIL 12/12/00 ICE/SNOWMELT MEASURES AT GREG HALL/LARRY PARDEE: Although this is private Betsy Burbank-Sink with Valley Properties & Associates has been CONCERT HALL PLAZA property, additional ice and snowmelt efforts are notified. Larry is meeting with Barbara Sink on 1-11-01. needed at the Concert Hall Plaza (top of stairs by KEVIN FOLEY Doolittle's) in Lionshead. Contact the owner to deal January 12, 2001, Page 1 COUNCIL FOLLOW-UP TOPIC QUESTIONS FOLLOWUP 2 F 001 with this dangerous situation. 12/19/00 CDOT TIMING FOR VMS GREG H.: Is there a way to re-program these signs There is a delay for real time information because first the Colorado DIANA DONOVAN concurrent w/changes in weather and road conditions? State Patrol and/or Road Supervisor must call the Eisenhower tunnel and relay the on-scene information and conditions of the roads. The tunnel sends information to the Traffic Operations Center (TOC) in Denver who then begins changing the information on the VMSigns. Please remember the tunnel has to send out broadcast fax's each time there is a change on the sign. Also, if there is another emergency, they respond to it too, and then send information to the TOC on road conditions. Denver TOC runs VMS's from East Vail all through the front range. Hanging Lakes Tunnel runs all VMS's from Vail to western Colorado and to the Utah border. The CSP and/or Road Supervisor usually begins to allow traffic to proceed past the VMS and s/he observes for a short period to make sure all is well before s/he calls the tunnel to begin the change process. CDOT is working on improving the process to get as close to real time as possible. 12/19/00 AGENDA ORDER TOM/PAM: Supply proposed language for allowance of DIANA DONOVAN change in order to evening agendas. 1) FRAUDULENT USE OF COLORADO GREG M.: VRI and Vail Police enforcement of an CARD innocent mistake in the use of another's Colorado Card Diana Donovan (e.g., handcuffing, fingerprinting, booking, etc.) was questioned. 2) DRAINAGE SYSTEMS FOR HEATED GREG H./GARY GOODELL: The town should be more Greg talked with Diana and we do have a standard of a 4 ft. drainage DRIVEWAYS stringent in its enforcement of drainage systems for pan adjacent to the road on all driveways. January 12, 2001, Page 2 COUNCIL FOLLOW-UP TOPIC QUESTIONS FOLLOWUP 2001 Diana Donovan heated driveways, noting a comment made last week by Bill Jensen of VRI, re: icy conditions on Forest Road caused by water runoff from heated driveways. January 12, 2001, Page 3 1-12-01; 8:15AM;E.C. COMMISSIONERS Vail, Town o-F ;9703287207 # 1/ 4 OFFICE OF THE BOARD OF COMMISSIONERS (970) 328-8605 FAX (970) 328-7207 TOD (970) 328-8797 TOM C. STONE Email: Eagleco@vail.net MICHAEL L. GALLAGHER htt //*ffftrA~e-§o@(kDrt4:0OPM} ARN M. MENCONI EAGLE COUNTY, COLORADO AGENDA BOARD OF COUNTY COMMISSIONERS PLANNING MEETING DAY JANUARY 16, 2001 1. 8:30 - 9:30 WORK SESSION - ATTORNEY'S UPDATE BOCC Conference Room James R. Fritze, County Attorney 2. 9:30 -10:30 WORK SESSION - WEEKLY UPDATE Garden Level Classroom Jack W. Ingstad, County Administrator at 10:30 BREAK 11:00 ON THE RECORD Eagle County Room PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA Items of a routine and non-controversial nature are placed on the consent agenda to allow the Board of County Commissioners to spend Its time and energy on more important Items on a lengthy agenda, Any Commissioner may request that an item be "REMOVED" from the consent agenda and considered separately. Any member of the public may "REQUEST' any item be "REMOVED" from the consent agenda. A. APPROVAL OF BILL PAYING FOR THE WEEK OF JANUARY 15, 2001 (SUBJECT TO REVIEW BY THE COUNTY ADMINISTRATOR) Julie Snyder-Eaton, Finance Department B. APPROVAL OF THE MINUTES OF THE EAGLE BOARD OF COUNTY COMMISSIONERS MEETING FOR OCTOBER 18, 2000 Sara Fisher, County Clerk and Recorder Eagle County Building, 500 Broadway, P.O. Box 850, Eagle, Colorado 8 1 63 1-0850 1-12-01; 8:15AM;E.C. COMMISSIONERS Vail, Town of ;9703287207 # 2/ 4 C. HANGAR LEASE BETWEEN EAGLE COUNTY AND ALLAN NOTTINGHAM Jim Elwood, Airport Manager D. PROJECT CONSTRUCTION AND MANAGMEENT AGREEMENT BETWEEN EAGLE COUNTY AND THE EAGLE COUNTY AIR TERMINAL CORPORATION FOR MANAGEMENT OF TERMINAL A Jim Elwood, Airport Manager E. LEASE AGREEMENT BETWEEN THE COUNTY OF EAGLE, STATE OF COLORADO AND CRAWFORD PROPERTIES, L.L.C. County Attorney's Office designee F. CONCERNING APPOINTMENTS TO THE EAGLE COUNTY REGIONAL TRANSPORTATION AUTHORITY County Attorney's Office designee G. AMENDMENT TO CHILD SUPPORT ENFORCEMENT COOPERATIVE REIMBURSEMENT AGREEMENT Kathleen Forinash, Health and Human Services I 4. PLAT AND RESOLUTION SIGNING Matt Gennett, Community Development 5. OTHER A. EAGLE COUNTY AIR TERMINAL BOARD j MEETING Jim Elwood, Airport Manager B. MEETING OF THE BOARD OF DIRECTORS OF THE EAGLE COUNTY SERVICE & SUPPORT CORPORATION Robert Loeffler, County Attorney's office 2 1-12-01; 8:15AM;E.C. COMMISSIONERS Vail, Town of ;9703287207 7# 3/ 4 C. RESOLUTION IN THE MATTER OF AMENDING THE EAGLE COUNTY LAND USE REGULATIONS, NOVEMBER 1998, AS AMENDED TO ADOPT A TEMPORARY REGULATION AMENDING SECTION 1-140C3 WITH RESPECT TO ISSUING GRADING PERMITS PRIOR TO THE FINAL PLAT Keith Montag, Community Development 6. 11:15 -12:00 LIQUOR LICENSE HEARING Eagle County Room A. EDWARDS STATION LLC DBA / EDWARDS STATION Earlene Roach, Clerk & Recorder's Office B. NATIONAL WILD TURKEY FEDERATION Earlene Roach, Clerk & Recorder's Office 12:00 -1:30 PRIORITY SETTING WITH ELECTED OFFICIALS BOCC Conference Room 7. 1:30 -1:45 WORK SESSION - REQUEST TO PAY OUT FUNDS Garden Level Classroom AUTHORIZED FOR DISBURSEMENT IN 1992 THAT WAS LATER WRITTEN OFF IN CASE OF REQUEST FORWARDED BY KAY WREN Karen Sheaffer, Treasurer 8. 1:45 - 2:15 WORK SESSION - JUSTICE CENTER PLANNING STUDY Garden Level Classroom PRESENTATION Rich Cunningham, Facilities Management 9. 2:15 -2:45 PLANNING FILES Eagle County Room A. SUS-00009 Eby Creek Cliff Simonton, Planner, Community Development LOCATION: Located immediately north of the Town of Eagle, 0416 Eby Creek Road. REQUEST: To consider approval of sketch plan which would create 5 lots from an existing 56.94 acre parcel of land. Requesting Tabling of this file to January 30th. 3 1-12-01; 8:15AM;E.C. COMMISSIONERS Vail, ToWn of ;9703287207 # 4/ 4 Establish Public Hearing Schedule for the following files: B. 1041-0030 Adam's Rib- Frost Creek SSA-0008 Adam's Rib- Frost Creek Ray Merry, Environmental Health Manager C. PDP-00015- Frost Creek- Adam's Rib ZC-00035- Frost Creek- Adam's Rib Keith Montag, Community Development D. VIS-0012- Frost Creek PUD. Variance from lmurovement Standards John Vengrin, Engineering Department E. S13-0020- Frost Creek Service Plan Robert Narracci, Planning Manager, Community Development F. 1041-0033- Adam's Rib Ranch SSA- 0010- Adam's Rib Ranch Ray Merry, Environmental Health Manager G. ZC-00037- Adam's Rib Ranch PUD PDSP-00012- Adam's Rib Ranch PUD Joseph Forinash, Planner, Community Development THE NEXT MEETING OF THE EAGLE COUNTY COMMISSIONERS WILL BE HELD ON JANUARY 22, 2001 ALL MEETINGS WILL BE HELD IN THE EAGLE COUNTY BUILDING - 500 BROADWAY, EAGLE- OR OTHERWISE NOTED. THIS AGENDA IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY - ALL TIMES ARE APPROXIMATE. THE BOARD WHILE IN SESSION MAY CONSIDER OTHER ITEMS THAT ARE BROUGHT BEFORE IT. SCHEDULED ITEMS WILL BE CONTINUED TO THE NEXT DAY IF THE BOARD IS UNABLE TO COMPLETE ITS AGENDA AS SCHEDULED. 4 t TOWN OF VAIL Town Council Critical Strategies Action Plan September 2000- November 2001 Council Status Next Council Point of Contact/ Action Timeline Date Lead Employee Community Alignment & Partnerships I • Set CouncilNRI 14 month Distribution of meeting notes 4110101 Suzanne Silverthorn retreat and action steps matrix available week of Jan. 15. ¦ Begin report out to community at "Peer 14 month Community Meetings held on TBD Suzanne Silverthorn Resort" meeting 11/24 & 12/29 Expand program to include competitive resorts, other than ski destinations. ¦ Redefine TOVNRI CouncilNRI to clarify Task Task Force 14 month Force role as outlined in TBD Ludwig Kurz Managed Growth Agreement; then develop appointment process. ¦ Define desired outcomes by Process to be designed as Bob McLaurin creating a vivid 14 month next step in constituent January 01 Suzanne Silverthorn description for 2005, partnership efforts. Russell Forest 2010, 2015, 2020 Morter Architects working to • Consolidate 14 month identify possible locations. Pam Brandmeyer Information Booths This project is unfunded. f:dheads.matrix R Council Status Next Council Point of Contact/ Action Timeline Date Lead Employee • Work w/ Merchants Flow chart graphically to define approval 6 month defining process being 02101 Pam Brandmeyer procedures for prepared special events Greg Hall 1-70 Noise Abatement 14 month • Noise Contour map is 01/15 Russ Forrest • Identify Options completed and being • Identify Funding reviewed • Presentation of contour 02/06 map and potential mitigation locations along with mitigation options • Investigate federal delegation • Pursue reduction of speed limit • Recruit federal agency support (HUD.EPA) • Model preferred 03/06 mitigation options and determine feasibility and costs of modeled results • Determine which non- 03/01 physical options are available and pursue these options with the CDOT 04/01 • Coordinate with CDOT on installation of additional sand berms in East Vail area 11/02 • Identify noise mitigation in the 1-70 PEIS and have noise projects prioritized • Determine to what extent the TOV is willing to fund noise mitigation 2 Council Status Next Council Point of Contact/ Action Timeline Date Lead Employee Maintain natural environment and town Maintenance infrastructure • Water Quality ¦ Foster stewardship Solid Waste & partnership 6 & 14 On going Everyone months Noxious Weed • Achieve Disney standards ¦ Clean Pedestrian Areas • Reinstitute "Adopt-a- Path/Street" ¦ Well lit, clean parking structures • Village Parking 14 month Structural engineering 01/01 Nina Timm Structure (retail) complete. Staff analyzing Greg Hall report. • Report states $2-4 216101 million to stabilize beam Work Session Council to get public feedback on commercial Town Council space built by TOV. ¦ Review Uniform 14 month Gary Goodell Building Code and Presentation to Council on Mike McGee Fire Code 12/12. Staff preparing 2/01 Tom Moorhead appeals procedure. Greg Morrison ¦ Parking Pay in Lieu 6 month Staff is preparing ordinance setting higher fees for Brent Wilson residential uses and lower (if 1/16/01 any) for commercial uses. At the 1116101 meeting we will be seeking direction setting fees z Council Status Next Council Point of Contact/ Action Timeline Date Lead Employee ¦ Community 6 &14 Concept paper presented to Review design Facilities Hub Site month Council on 12/12. Additional contract, budget Russ Forrest discussion on 12/19 and square footage on 1/1 Special Events • Brief Council from a first-time promoter's 6 month A "flowchart" which Pam Brandmeyer & neighbor's graphically illustrates perspective procedures being prepared. ¦ Solicit input trorn 6 month Meeting held 11/09 event organizers Subcommittees assigned • Appoint member to "shadow" Sybill at 6 month Complete 01/01 Greg Moffet Special Events meetings • Identify adoitional venues 6 month Currently available venues 03/00 Mike Vaughan identified and occupancy load to be determined for each site • Do not sign away covenant rights in the Village & LionsHead • Re-annex Vista Bahn 4 Council Status Next Council Point of Contact/ Action Timeline Date Lead Employee Wayfinding Greg Hall • Approve drawings Substantially complete Suzanne Siiverthorn • Install upon arrival 6 month TOV's design consultant is 01/23/01 Greg Hall meeting with the fabricators Work Session Suzanne Silverthorn Jan. 1.0 to look at ways to speed up production. A site visit will take place Jan. 22. I~ ¦ Trail identifiers 04101 installed by 4115101 ¦ Lionshead Public 6 & 14 Staff is evaluating revenue TBD Russ Forrest Financing month potential and legal issues, Bob McLaurin required improvements and Steve Thompson costs associated with these Tom Moorhead improvements. Also monitoring Broomfield case. Pavilion design is under way • Donovan Park 6 & 14 and Phase I site February 2001 George Rather month development package out to (Review bid on 1/8 Council to again architecture) review design work in February. • Explore financing options 1123101 Steve Thompson ($3M plus) Work Session Letter sent to developer. Nina Timm • Ruins 14 month Staff scheduled to meet with Tom Moorhead him on 01/09/01 Russ Forrest Property owner plans on Fohruary 2001 reapplying for the same development approval that expired (1/9/01). Town has expressed intention to purchase property for affordable housing. Will consider re-establishment of Housing Authority to -ove forward with project.. 5 Council Status I Next Council Point of Contact/ Action Timeline Date Lead Employee Contract between developer Joint Council/ • Berry Creek 14 month & County complete. Sketch Commissioner Nina Timm plan on the overall Berry meeting is Tom Moorhead Creek 5`n/Miller Ranch site confirmed for Russ Forrest has been approved. 2113. ¦ Buy down program Staff will begin looking for 3 When suitable (3 bedroom units 14 month bedroom units immediately. unit is found Nina Timm for families) Tom Moorheau Meet w/ Commissioners Meeting with Commissioners • Employee 6 month scheduled for 02/13/00 February 2001 Russ Forrest Generation Capital Projects Nina Timm Timber Ridge 6 month Ordinance drafted. Initial February 2001 Allison Ochs review by PEC and Council Tom Moorheao • Housing Zone complete. PEC reviewed on District 6 month 1/8/01 and requested one more review on 1/22. Identify impacts of Telluride housing decision • Decide on fire station locations and Bob and John Gulick to Bob McLaurin staffing. 6 month prepare memo summarizing January 2001 John Gulick • Discuss impact fee and framing issues. study proposal Hire consultant to do study • Work toward EMS Purchase ambulance for FD April 2001 revenue source To transport patients 6 Council Status Next Council Point of Contact/ Action Timeline Date Lead Employee I • Letter sent to School • Red Sandstone District in Oct. Todd O. is TBD Field 14 month following up with Bob McLaurin conversations with Todd O. Finance Director. • Preliminary design under way to determine the size and costs of various options will be completed 1/31 In-town Transportation • Staff has investigated the ¦ Review alternatives 6 months smart bus stop 2101 Greg Hall to replace in town technology and is Mike Rose shuttle meeting with the vendor to determine feasibility • Explore possible 14 month and cost implications Council funding partners j • Staff has contacted (demo project) various custom muffler manufacturers and will get proposals on "quiet' muffler technology • GPS implementation underway Summary of Completed Actions ¦ Mission, Vision and Values Statement Posted in Council Chambers • Notification of Town's intent to strengthen partnership with Vail Resorts • Establishment of schedule for monthly Council "walkabouts"; two walkabouts held. • Affordable Housing Zone District drafted; reviewed by PEC & Town Council • Donovan Park Agreement for design services complete. • Donovan Park zone Change 2" reading for Council approval 12119 ¦ Vail Center 501(c)(3) formed • 1St Community meeting held • 2nd Community meeting held • TOV/VRI Retreat held • Completion of special event "shadowing" by Greg Moffet 10 7 i Unfunded Capital Projects ¦ Ruins Housing Project ¦ West Vail Lodge ¦ Information Center ¦ Lionshead Public Improvements • Vail Center Improvements ¦ i-70 Noise Abatement ¦ Gymnastics Facility • Gore Creek Sediment Clean Up MaryCaster - Re: Broomfield case Page 1 From: Tom Moorhead To: Pam Brandmeyer Date: 1/12/01 3:34PM Subject: Re: Broomfield case There is no date scheduled. It can be a long time before the case is resolved. We will hear from Dee Wisor whenever anything happens. Also next week we are meeting with Andy Kane and he will be aware of any developments. thanks Pam Brandmeyer 01/12/01 01:27PM yes Tom Moorhead 01/12/01 09:49AM Do you meen a date in the Supreme Court? Pam Brandmeyer 01/12/01 09:10AM Do we have a date in February? Council was asking ...thanks.