HomeMy WebLinkAbout2001-01-23 Support Documentation Town Council Work Session
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FUND AMOUNT
General Fund 24,663,170
Capital Projects Fund 9,320,440
Real Estate Transfer Tax Fund 6,317,433
Vail Marketing Fund 295,200
Debt Service Fund 2,319,824
Heavy Equipment Fund 2,199,372
Health Insurance Fund 2,232,900
Dispatch Services Fund 1,798,522
Total 49,146,861
3. The Town Council hereby adopts the full and complete Budget and Financial
Plan for the 2006 fiscal year for the Town of Vail, Colorado, which are incorporated by
reference herein and made part hereof, and copies of said public records shall be made
available to the public in the Municipal Building of the Town. This Ordinance shall take
effect five (5) days after publication following the final passage hereof.
4. If any part, section, subsection, sentence, clause or phrase of this ordinance is
for any reason held to be invalid, such decision shall not affect the validity of the
remaining portions of this ordinance; and the Town Council hereby declares it would
have passed this ordinance, and each part, section, subsection, sentence, clause or
phrase thereof, regardless of the fact that any one or more parts, sections, subsections,
sentences, clauses or phrases be declared invalid.
5. The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper for the health, safety, and welfare of the Town of Vail and the
inhabitants thereof.
6. The repeal or the repeal and reenactment of any provision of the Municipal Code
of the Town of Vail as provided in this ordinance shall not affect any right which has
accrued, any duty imposed, any violation that occurred prior to the effective date hereof,
any prosecution commenced, nor any other action or proceedings as commenced under
or by virtue of the provision repealed or repealed and reenacted. The repeal of any
provision hereby shall not revive any provision or any ordinance previously repealed or
superseded unless expressly stated herein.
7. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent
herewith are repealed to the extent only of such inconsistency. This repealer shall not
Ordinance No. 22, Series of 2005
REVISED 5:00 P.M.. JAN. 19.2001
VAIL TOWN COUNCIL
WORK SESSION
TUESDAY, JANUARY 23, 2001
NOTE: Time of items is approximate, subject to change, and cannot be
relied upon to determine at what time Council will consider an item.
11:30 A.M.
VAIL VILLAGE WALK-ABOUT
MEET AT RED LION, 304 BRIDGE STREET
BUFFET LUNCH
11:30 A. M. -1:45 P.M.
2:00 P.M.
VAIL COUNCIL CHAMBERS
1. Environmental Partnership Discussion with Vail Resorts, Inc.
Patrick Hamel (30 mins.)
ITEM/TOPIC:
Overview of Town of Vail and Vail Resorts Environmental
Programs and a look at possible partnerships between the
programs.
ACTION REQUESTED OF COUNCIL:
Provide direction on environmental programs and
partnerships.
BACKGROUND RATIONALE:
The Town of Vail and Vail Resorts have many environmental
programs that are similar to one another. We believe that by
partnering on many of these programs we can send a
stronger message to the public on what our environmental
programs encompass.
The Town has recently been working with Vail Resorts on
pine beetle mitigation and noxious weed abatement. Since
both the Town and Vail Resorts have recycling and Green
Star Programs, we feel that we should be partnering in these
areas as well as other environmental areas that have not
been addressed by either group.
RECOMMENDATION:
Town staff believes that we should work in conjunction with
Vail Resorts to help one another communicate a strong
environmental message to the public.
2. Community Facilities - Vail Center Update. (15 mins.)
Russ Forrest
3. PEC/DRB Reports (10 mins.)
George Ruther
4. Special Events Process (30 mins.)
Pam Brandmeyer
BACKGROUND RATIONALE: In September, Council
listed Special Events as a 6 month critical strategy. On
November 8th, a four hour meeting was held including event
producers from throughout the valley, members of the
business community, staff, and a facilitator to outline special
events goals/outcomes, issues, hurdles, venues, and more.
From this initial meeting, subcommittees were formed. The
Permit Group has been meeting weekly since that time,
w/the following outcomes.
STAFF RECOMMENDATION: Receive direction from
Council regarding banners, amplified sound, community
events vs. on-mountain events, and vendor selection.
COUNCIL DECISIONS (will require modification of existing
ordinance)
1) Banners
- Quantity
- Placement
2) Amplified Sound
- Standards
- Placement
- Duration
3) Community Events vs. On-Mountain Events
- Current definition ("Any fair, show or exhibit of arts, crafts
or similar handiwork, any sports event,
educational, recreational event, or cultural activity")
precludes marketing/advertising of on-
mountain events
COUNCIL DIRECTION REQUIRED:
1) What type vendors are good for Vail?
- No competing w/existing licensed TOV businesses
- Manufactured goods must sell through an existing licensed
TOV business (e.g., Bolle sells through
Eyepieces, TEVA sells through Gore Range Mountainworks,
etc.)
- Hand crafted items are differentiated differently
SUBCOMMITTEE WORK IN PROGRESS;
1) Comprehensive "object placement" map (this will lump all
objects into one group, be they cars, tents,
canopies, displays, etc.) to define all approved spaces
2) Security standards based on location, type of event, # of
attendees
3) Venue clarification based on time of year, # of attendees,
type of event, jurisdiction (TOV, VRI,
FS, private property)
4) Health department guidelines for food, trash, portapotties
5) Police department guidelines for security/ hiring of off duty
officers, personnel
6) Temporary tent submittal requirements
7) One-stop permitting process/cover sheet identifying all
aspects of event registration
8) Establishing "line of credit" for multiple event
promoters/annual billing
5. Wayfinding Update (20 mins.)
Suzanne Silverthorn
Greg Hall ACTION REQUESTED OF COUNCIL: None.
BACKGROUND: On Feb. 3, 2000, Council voted to
authorize up to $500,000 in the capital fund, $10,000 in the
general fund and $48,000 in the Real Estate Transfer Tax
fund toward the first phase of a comprehensive wayfinding
program to improve Vail's street and pedestrian directional
signs. In addition, Vail Resorts has pledged $75,000. Phase-
one includes 360 pedestrian signs to be placed at 90
locations throughout Ford Park, Golden Peak, Vail Village,
LionsHead and Cascade Village; 100-plus interior directional
signs within the Vail Village and LionsHead parking
structures; 30 skier drop-off regulatory signs to be placed
throughout Golden Peak, Vail Village and LionsHead; new
bus stop signs for the 17 in-town stops; 16 pedestrian maps
to be placed in Vail Village and LionsHead; and 2 corporate
limit signs and new Frontage Road parking and information
signs. Prior to fabrication of the aluminum signs, staff
discovered and is investigating converting the program to a
new fiberglass embedded technology which will improve the
durability of the signs. The town's wayfinding consultant, Jeff
Corbin of Corbin Design in Traverse City, MI, visited the
fabrication plant last week and has prepared a revised
production schedule which will be presented during a staff
update at the Jan. 23 work session. Also to be presented is
a progress report on trail signs; regulatory signs; 1-70 signs;
neighborhood street and entry signs; neighborhood park
identification signs; and a merchant directory concept. Yet to
be funded is the Corbin Design recommendation for Vail
gateway signs at each of Vail's three interchanges as well as
a freeway monument along 1-70.
6. Vail Valley Exchange Student Presentation - (15 min.)
Jane Nam
Jessica Gleich
7. Review Council Critical Strategies. (15 mins.)
8. Information Update. (10 mins.)
9. Council Reports. (10 mins.)
10. Other. (10 mins.)
11. Executive Session: 1) Personnel Matters
2) Land Acquisition
(1 hr.)
12. Adjournment. (5:45 P.M.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BE ON TUESDAY, 2106101, BEGINNING AT 2:00 P.M. IN TOV COUNCIL
CHAMBERS.
THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING
WILL BE ON TUESDAY, 2/06101, BEGINNING AT 7:00 P.M. IN TOV COUNCIL
Sign language interpretation available upon request with 24-hour
notification. Please call 479-2332 voice or 479-2356 TDD for information.
a
VAIL TOWN COUNCIL
WORK SESSION
TUESDAY, JANUARY 23, 2001
NOTE: Time of items is approximate, subject to change, and cannot be
relied upon to determine at what time Council will consider an item.
11:30 A.M.
VAIL VILLAGE WALK-ABOUT
MEET AT RED LION, 304 BRIDGE STREET
BUFFET LUNCH
11:30 A.M. -1:45 P.M.
2:00 P.M.
VAIL COUNCIL CHAMBERS
1. Environmental Partnership Discussion with Vail Resorts, Inc.
Patrick Hamel (30 mins.)
ITEMITOPIC:
Overview of Town of Vail and Vail Resorts Environmental
Programs and a look at possible partnerships between the
programs.
ACTION REQUESTED OF COUNCIL:
Provide direction on environmental programs and
partnerships.
BACKGROUND RATIONALE:
The Town of Vail and Vail Resorts have many environmental
programs that are similar to one another. We believe that by
partnering on many of these programs we can send a
stronger message to the public on what our environmental
programs encompass.
The Town has recently been working with Vail Resorts on
pine beetle mitigation and noxious weed abatement. Since
both the Town and Vail Resorts have recycling and Green
Star Programs, we feel that we should be partnering in these
areas as well as other environmental areas that have not
been addressed by either group.
RECOMMENDATION:
Town staff believes that we should work in conjunction with
Vail Resorts to help one another communicate a strong
environmental message to the public.
2. Community Facilities - Vail Center Update. (15 mins.)
Russ Forrest
f f
3. PEC/DRB Reports (10 mins.)
George Ruther
4. Special Events Process (30 mins.)
Pam Brandmeyer
5. Wayfinding Update (20 mins.)
Suzanne Silverthorn
Greg Hall ACTION REQUESTED OF COUNCIL: None.
BACKGROUND: On Feb. 3, 2000, Council voted to
authorize up to $500,000 in the capital fund, $10,000 in the
general fund and $48,000 in the Real Estate Transfer Tax
fund toward the first phase of a comprehensive wayfinding
program to improve Vail's street and pedestrian directional
signs. In addition, Vail Resorts has pledged $75,000. Phase-
one includes 360 pedestrian signs to be placed at 90
locations throughout Ford Park, Golden Peak, Vail Village,
LionsHead and Cascade Village; 100-plus interior directional
signs within the Vail Village and LionsHead parking
structures; 30 skier drop-off regulatory signs to be placed
throughout Golden Peak, Vail Village and LionsHead; new
bus stop signs for the 17 in-town stops; 16 pedestrian maps
to be placed in Vail Village and LionsHead; and 2 corporate
limit signs and new Frontage Road parking and information
signs. Prior to fabrication of the aluminum signs, staff
discovered and is investigating converting the program to a
new fiberglass embedded technology which will improve the
durability of the signs. The town's wayfinding consultant, Jeff
Corbin of Corbin Design in Traverse City, MI, visited the
fabrication plant last week and has prepared a revised
production schedule which will be presented during a staff
update at the Jan. 23 work session. Also to be presented is
a progress report on trail signs; regulatory signs; 1-70 signs;
neighborhood street and entry signs; neighborhood park
identification signs; and a merchant directory concept. Yet to
be funded is the Corbin Design recommendation for Vail
gateway signs at each of Vail's three interchanges as well as
a freeway monument along 1-70.
6. Vail Valley Exchange Student Presentation - (15 min.)
Jane Nam
Jessica Gleich
7. Review Council Critical Strategies. (15 mins.)
8. Information Update. (10 mins.)
9. Council Reports. (10 mins.)
10. Other. (10 mins.)
11. Executive Session: 1) Personnel Matters
2) Land Acquisition
(1 hr.)
12. Adjournment. (5:45 P.M.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BE ON TUESDAY, 2/06/01, BEGINNING AT 2:00 P.M. IN TOV COUNCIL
CHAMBERS.
THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING
WILL BE ON TUESDAY, 2106/01, BEGINNING AT 7:00 P.M. IN TOV COUNCIL
Sign language interpretation available upon request with 24-hour
notification. Please call 479-2332 voice or 479-2356 TDD for information.
COUNCIL FOLLOW-UP
TOPIC QUESTIONS FOLLOWUP
2001
11/15/00 ACCESSORY BUILDING IN RUSSELL/GEORGEITODD 0.: The VRD needs a
FORD PARK building to house athletic equipment/supplies. Although
the Ford Park Management Plan calls for no "above
DIANA DONOVAN ground" buildings, VRD has noted the construction of
the Alpine Garden's "tool shed." What are the
parameters for approval and construction of buildings in
the park? Maintenance shack by Manor Vail Bridge is
an abomination.
9/19100 CREATION OF MAYOR'S LUDWIG: Determine whether a Mayor's Advisory Waiting for direction from Council.
ADVISORY GROUP Group might be the appropriate forum to move forward
through the community outcomes`re: youth concerns
SYBILL NAVAS (e.g., Fourth of July, New Year's Eve, etc.) as
confirmed through the White River Institute's most
recent graduating class's sponsorship of the county-
wide forum on alcohol/substance abuse.
1) FRAUDULENT USE OF COLORADO GREG M.: VRI and Vail Police enforcement of an The case in question was not an innocent mistake. A 49 year old
CARD innocent mistake in the use of another's Colorado Card woman from Atlanta was using her brother-in-law's ski pass when she
Diana Donovan (e.g., handcuffing, fingerprinting, booking, etc.) was was caught in the lift line. She lied and said that she and her husband
questioned. both had ski passes and she must have grabbed her husband's by
mistake. VA employees determined that she did not have a ski pass,
was not the wife of the pass holder and called VPD. The woman
gave the police officer a false name, address and telephone number.
She was arrested and transported to the Vail PD for fingerprinting for
identification purposes. This conduct is clearly illegal under Vail
Municipal Code 6-313-2 D "Deceptive Use of Ski Facilities". Chief
January 19, 2001, Page 1
COUNCIL FOLLOW-UP
TOPIC QUESTIONS FOLLOWUP
2001
Morrison has reviewed this case and the arrest of this person was
appropriate.
2) DRAINAGE SYSTEMS FOR HEATED GREG H./GARY GOODELL: The town should be more Greg talked with Diana and we do have a standard of a 4 ft. drainage
DRIVEWAYS stringent in its enforcement of drainage systems for pan adjacent to the road on all driveways.
Diana Donovan heated driveways, noting a comment made last week
by Bill Jensen of VRI, re: icy conditions on Forest Road
caused by water runoff from heated driveways.
January 19, 2001, Page 2
PLANNING AND ENVIRONMENTAL COMMISSION
PUBLIC MEETING RESULTS
Monday, January 22, 2001
PROJECT ORIENTATION / - Community Development Dept. PUBLIC WELCOME 12:00 pm
MEMBERS PRESENT MEMBERS ABSENT
Galen Aasland Brian Doyon
Chas Bernhardt John Schoffield
Diane Golden
Doug Cahill
Site Visits : 1:00 pm
1. Hilb residence - 1552 Matterhorn Circle
2. Dore residence - 100 Vail Road
3. East and West Meadow Drive Streetscape
Driver: George
~NOTE: If the PEC hearing extends until 6:00 p.m., the board may break for dinner from 6:00 - 6:30 p.m.
Public Hearing - Town Council Chambers 2:00 pm
1. A request for a variance from Title 14, Vail Town Code, to allow for 4' and 6' walls within the front
setback, located at 100 Vail Road/Lot 35, Block 7, Vail Village 1" Filing.
Applicant: Bill Dore
Planner: George Ruther
MOTION: Doug Cahill SECOND: Diane Golden VOTE: 4-0
DENIED
2. A request for a minor subdivision, to allow for the division of an unplatted tract of land into
two lots, and a request for a rezoning from Residential Cluster Zone District to Single-Family
Residential Zone District, located at 1552 Matterhorn Circle/SW % of Section 12, Township 5
South, Range 81/ West of the 6th Principle Meridian.
Applicant: Dave Hilb
Planner: Bill Gibson
MOTION: Chas Bernhardt SECOND: Diane Golden VOTE: 3-1 Galen opposed
APPROVED - MINOR SUBDIVISION
MOTION: Chas Bernhardt SECOND: Diane Golden VOTE: 3-1 Galen opposed
APPROVED - REZONING
TOWN OF YAIL
1
3. A request for a minor subdivision, to allow for interior conversions within the Forest Glen
Subdivision, located at 4301-4480 Glen Falls Lane/Lots 1-14, Forest Glen.
Applicant: Nancy Snyder
Planner: Allison Ochs
MOTION: Doug Cahill SECOND: Chas Bernhardt VOTER-0
APPROVED WITH 2 CONDITIONS:
1. That the applicant files the amended final plat of forest Glen Subdivision within one year of
the Planning and Environmental Commission's approval. The amended final plat must be
signed by all property owners within Forest Glen as identified by the Eagle County Assessor.
It is the applicant's responsibility to collect all signatures. No applications for interior
conversions will be accepted by the Department of Community Development until the plat
has been filed with the Eagle County Clerk and Recorder's Office.
2. That the applicant correct the lot sizes for lots 4 and 5 prior to the submission of the
mylar for the Amended Final Plat for Forest Glen Subdivision.
4. A request for a recommendation to the Town Council on proposed amendments to Title 12,
Town of Vail Code (Zoning), to allow for the creation of the "Housing Zone District."
Applicant: Town of Vail
Planner: Allison Ochs
MOTION: Diane Golden SECOND: Doug Cahill VOTE: 4-0
RECOMMENDATION OF APPROVAL TO TOWN COUNCIL
5. A request for a worksession to discuss opportunities for improvements to the East and West
Meadow Drive Streetscape.
Applicant: Town of Vail
Planner: George Ruther
WORKSESSION - NO VOTE
6. A request for a final review of a proposed special development district to allow for the
construction of a new conference facility/hotel; and a final review of conditional use permits
to allow for the construction of fractional fee units and Type III employee housing units at 13
Vail Road / Lots A, B, C, Block 2, Vail Village Filing 2.
Applicant: Doramar Hotels, represented by the Daymer Corporation
Planner: Brent Wilson
TABLED UNTIL FEBRUARY 12, 2001
7. Approval of January 8, 2000 minutes
8. Information Update
The applications and information about the proposals are available for public inspection during
regular office hours in the project planner's office located at the Town of Vail Community
Development Department, 75 South Frontage Road. Please call 479-2138 for information.
Sign language interpretation available upon request with 24 hour notification. Please call 479-2356, Telephone
for the Hearing Impaired, for information.
2
DESIGN REVIEW BOARD AGENDA
Wednesday, January 17, 2001
3:00 P.M.
PUBLIC MEETING RESULTS
PROJECT ORIENTATION I NO LUNCH - Community Development Department 1:30 pm
MEMBERS PRESENT MEMBERS ABSENT
Clark Brittain Bill Pierce
Hans Woldrich
Andy Blumetti
Melissa Greenauer
SITE VISITS 2:00 pm
1. East & West Meadow Drive
Driver: Georqe
PUBLIC HEARING - TOWN COUNCIL CHAMBERS 3:00 pm
t
1. Beaver Dam residence - Conceptual review of a new single-family residence. Bill
363 Beaver Dam Road / Lot 2, Block 3, Vail Village 3`d Filing.
Applicant: Fritzlen Pierce Architects
CONCEPTUAL - NO VOTE
2. Beaver Dam residence - Conceptual review of a new single-family residence. Bill
383 Beaver Dam Road / Lot 3, Block 3, Vail Village 3`d Filing.
Applicant: Fritzlen Pierce Architects
CONCEPTUAL - NO VOTE
3. East & West Meadow Dr. - A worksession to discuss streetscape improvements, George
East and West Meadow Drive.
Applicant: Town of Vail
WORKSESSION - NO VOTE
Staff ADDrovals
Fabiano residence - Addition (250 sq. ft.). Allison
283 Beaver Dam Road/Lot 40, Block 7, Vail Village 1St Filing.
Applicant: Fabiano Family Trust.
TOWNof 12r
Koenig residence - Crawl space addition. Brent
392 Beaver Dam Circle/Lot 4, Block 3, Vail Village 3`d Filing.
Applicant: Beaver Dam Road LLC
Alpine Bank - Wall sign. Bill
141 E. Meadow Drive/Lot P, Block 5D, Vail Village 1st Filing.
Applicant: Trevina LP
Zyman residence - 6' Deck addition. Bill
82 W. Meadow Drive/Lot 1, Vail Village 2"d Filing.
Applicant: Sylvia Rebeca Zyman
Gramm residence - Door removal/addition of 2 windows. Bill
303 Gore Creek Drive/Lot 9, Vail Rowhouse.
Applicant: Walter Patrick Gramm
Kandell residence - New door. Judy
4259 Nugget Lane/Lot 2, Bighorn Estates.
Applicant: Robert L. Kandell
The applications and information about the proposals are available for public inspection during
regular office hours in the project planner's office, located at the Town of Vail Community
Development Department, 75 South Frontage Road. Please call 479-2138 for information.
Sign language interpretation available upon request with 24 hour notification. Please call 479-
2356,Telephone for the Hearing Impaired, for information.
2
PLANNING AND ENVIRONMENTAL COMMISSION
PUBLIC MEETING SCHEDULE
Monday, January 22, 2001
PROJECT ORIENTATION / - Community Development Dept. PUBLIC WELCOME 12:00 pm
MEMBERS PRESENT MEMBERS ABSENT
Site Visits : 1:00 pm
1. Hilb residence - 1552 Matterhorn Circle
2. Dore' residence -100 Vail Road
3. East and West Meadow Drive Streetscape
Driver: George
11*1D
NOTE: If the PEC hearing extends until 6:00 p.m., the board may break for dinner from 6:00 - 6:30 p.m.
Public Hearinq - Town Council Chambers 2:00 pm
1. A request for a variance from Title 14, Vail Town Code, to allow for 4' and 6' walls' within the front
setback, located at 100 Vail Road/Lot 35, Block 7, Vail Village 1st Filing.
Applicant: Bill Dore
Planner: George Ruther
2. A request for a minor subdivision, to allow for the division of an unplatted tract of land into
two lots, and a request for a rezoning from Residential Cluster Zone District to Single-Family
Residential Zone District, located at 1552 Matterhorn Circle/SW % of Section 12, Township 5
South, Range 81/ West of the 6th Principle Meridian.
Applicant: Dave Hilb
Planner: Bill Gibson
3. A request for a minor subdivision, to allow for interior conversions within the Forest Glen
Subdivision, located at 4301-4480 Glen Falls Lane/Lots 1-14, Forest Glen.
Applicant: Nancy Snyder
Planner: Allison Ochs
4. A request for a recommendation to the Town Council on proposed amendments to Title 12,
Town of Vail Code (Zoning), to allow for the creation of the "Housing Zone District."
Applicant: Town of Vail
Planner: Allison Ochs
/1
1 TOWN OF YAIL
5. A request for a worksession to discuss opportunities for improvements to the East and West
Meadow Drive Streetscape.
Applicant: Town of Vail
Planner: George Ruther
6. A request for a final review of a proposed special development district to allow for the
construction of a new conference facility/hotel; and a final review of conditional use permits
to allow for the construction of fractional fee units and Type III employee housing units at 13
Vail Road / Lots A, B, C, Block 2, Vail Village Filing 2.
Applicant: Doramar Hotels, represented by the Daymer Corporation
Planner: Brent Wilson
TABLED UNTIL FEBRUARY 12, 2001
7. Approval of January 8, 2000 minutes
8. Information Update
The applications and information about the proposals are available for public inspection during
regular office hours in the project planner's office located at the Town of Vail Community
Development Department, 75 South Frontage Road. Please call 479-2138 for information.
Sign language interpretation available upon request with 24 hour notification. Please call 479-2356, Telephone for the
Hearing Impaired, for information. ¢
Community Development Department
Published January 19, 2001 in the Vail Trail
2
UZ l d3• o l ~c S
access=success
corbin
22 January 2001
Suzanne Silverthorn
Town of Vail
Vail, Colorado
Suzanne, it now appears that all the signs that have been authorized for fabrication by
the Town of Vail will arrive in Vail throughout the month of March ready for installation.
The first signs to arrive (no later than March 2) will be all the directional signs for the
parking structures and the Skier Drop-off signs.
The Bus Stop map elements will arrive no later than March 9.
The remainder of the signs should arrive no later than the end of the month:
- the Pedestrian Maps;
- the large Parking Structure entrance signs (pending a final decision within the next
week regarding how the LED technology will be controlled for each sign);
- the Pedestrian Directional signs (arrows) and their brackets;
- the Town Limit signs to be installed along 1-70; and
- the roadside Traffic Directional signs to be installed along the Frontage Roads.
Three other sign types approved by the Town Council are nearing design completion
and are being readied for fabrication:
- the Ford Park Identification signs, which will be completed in time for the dedication of
the Amphitheater, are being reviewed with the Foundation;
- the Trail Markers and Directional Signs are close to having your final approval for both
the design and location/messaging; and
-the many regulatory signs have now been fully documented on-site and are being
designed for your final review.
-/r I
Jeffry corbin, President
109 East Front Street 304
Traverse City, MI 49684
231 947.1236
231 947.1477 fax
mail@corbindesign.com
W W W.corbindesign.com
Special Events Meeting
Notes From Thursday, 11/09
Attending the meeting were the following:
Joe Blair - VVTCB
Joel Heath - VVTCB
Nancy Kern - VVTCB
Lorelei Donaldson - TOV
Pam Brandmeyer - TOV
Gary Boris - Montauk
Pam Schaeffer - The Golden Bear
Chris Shuck - Mountain Max
Dan Conway - Vail Resorts
Jason Lafferty - Vail Resorts
Scott McCormick - Highline Sports
Dana Del Bosco - Resort - Entertainment
Kurt Kriea - Vail Valley Foundation
Jim Applegate - TOV Police
The objective of this meeting was to identify the hurdles facing the event producers and
the Town of Vail staff. In addition, the group was charged with identifying potential
venues and types of events appropriate for venues. Finally, the meeting participants
addressed the ways that this group can simplify the Special Events process.
Goals for bringing Special Events to Vail:
* Economic Development
* Sense of Community
* Brand Vail
* Build Longevity
* Provide Diversity for Visitors
* Recurring Events
* FUN
TOP ISSUES
¦ Special Events Permit and Process
¦ Coordination and Communication with Merchants, Lodges, Restaurants, and
Homeowners. Pre- and Post-Event
¦ Consistency in Regulations, Implementation and Consequences
¦ Vendor/ Sponsor Criteria and Guidelines
¦ Town of Vail Workload and Regulations
¦ Community Support for Mission Statement for Special Events. Event
Master Plan - General Agreement on What's Good for the Community.
¦ Venues
¦ Special Events Coordination
Specific Hurdles Discussed Relating to the Top Issues:
Need to define signage placement standards 0r
Need to define car placement standards vC
Need to define stage placement and duration ?X
Determine amplified and unamplified sound standards, placement and duration N
- Determine solutions for parking tractor trailers 0{
Consequences for violations of standards need to be consistent v~
K~ i Sti
Inappropriate for police to writctickets for special event issues
Currently the standards are the same for special events as they are for every other
day. Need to reassess so special circumstances of events are taken into account
Everyone in the community needs to be on the same page. We need to agree on
goals - why are special events taking place?
Never going to please everyone. Need to get input from opposition. Don't forget
proponent input. Remember that opposition is frequently in the minority.
Need to incorporate the new Vail Chamber and Business Association into the ik
Special Events Committee
Event producers should market their efforts and the value of what they are
bringing to Vail
-4 Need policy for vendors/ sponsors, what vendors are good for Vail and what t
vendors can sell, can we establish a "fair" price point?
Need to inform merchants about who is coming and what is happening. Get input
from merchants
Need a process to establish dialogue with the merchants
On mountain events are not allowed special events privileges, this is a problem ??r
-4 Establish guidelines for incorporating multiple events on the same weekend/ time, t~
including signage, etc.
Need regular meetings with everyone
Town of Vail staff is overloaded, need more people or designated Special Events
Coordinator
Need to streamline the process and permit J(
Need ground rules for everyone that are applied consistently
Police and security should have a minimal role in special events
Restaurants and lodges should have input - forum to evaluate both good and bad
Need better definition of which venues to use for what type of events t~
~P-pK
PERMIT
• Need cover sheet - identify type of event, list fees, question whether the'''
event meet criteria of mission statement
• Car placement ~C
• Banners Jr
• Line of credit lC
• FLEXIBILITY - to handle last minute changes, allow creativity
• Town of Vail permit should be comprehensive, all fees and paperworktiltr
tCouethheert including iinng building and police, etc.
• LA.
at ides for tents -
• Doesn't feel that Town of Vail staff are helpful
• Put Special Events Permit on computer/ internet for easier access, don't
have to hand write or type separately, completed permits could be 144-t
reviewed by merchants in advance of event
• Establish map of object placement (tents, canopies, stages, cars, etc.) or
Include merchants in process, define timeframe - how long would it take
to move
• Fire department doesn't see things as temporary v
• Establish better method for contacting all involved parties - put ideas in a
checklist and include with the permit
How?:
Big, ugly sign
Merchant Assn. Meetings
Web site
Newspaper
Door to door
• Need guidelines/ regulations for trash removal, san-o-lets, and security uC
• Public works - Need their support, help with guidelines, Could Event Vk,
Producers ask for help and pay for services?
• Could Event Producers hire off-duty police?
• Can Event Producers use TOV resources - either a person who has
expertise to direct activities or someone who can perform specific
functions? Producers are willing to pay for services.
• Define venue boundaries UA PM UUA,, Or~ ~iQi* &4P
• Define hours of operation for venues including set up, function and
amplified sound.
• TOV needs as much advance notice of events and details as possible
U
• Look at Special Events Coordinator position
• TOV and process need to be friendly for outside producers
VENUES
POSSIBLE CRITERIA FOR DETERMINING APPROPRIATE VENUE FOR
EVENTS:
? Time frame - time of year and time of day
Length/ duration of event
? Type of entertainment
? Number of people expected, Demographic of crowd
? What is served, i.e. liquor
VENUE ISSUES:
¦ Need guidelines for price list: Who sells/ concessions, % of sales
¦ Define boundaries
¦ List the players with each venue
• Supplier form, recommended suppliers
¦ Venue capacity guidelines
¦ IGA - TOV, VRD, USFS, Eagle County, State of Colorado, Vail Resorts
SPECIFIC VENUES
Gold Peak -
Boundaries: above Chair 12
Liquor License: Vail Resorts
Concessions: Vail Resorts
Capacity:
Approval Through: Bill Jensen?
Cara TOL'Council talk to tail Resorts to establish guidelines?
Ford Park, lower bench -
Boundaries:
Liquor License: Special Events or Modified Liq. Lic.
Concessions: same
Capacity: bleachers - 7500
Approval Through: TOV, VRD, Betty Ford Alpine Gardens, Vail Valley Foundation
Ford Park Amphitheater -
Liquor License: VVF
Concessions: VVF
Ford Park Amphitheater, contd.
Capacity: 2500-3200 plus lawn
Approval Through: Vail Valley Foundation, Betty Ford Alpine Gardens
Ford Park upper bench -
Liquor License: Special Events or Modified Liquor License
Concessions: Contractor through VRD
Capacity:
Approval Through: VRD, parking - TOV
Need Bond for potential field repair
Ford Park soccer field -
Same as above
Vista Bahn -
Liquor License and Concessions: Go through Eagle County, Vail Resorts and Forest
Service
Capacity: 4000
Approval Through: Eagle County, Town of Vail, State of Colorado, US Forest Service -
IGA
Could we do "service charge " or some type of tax for events at this location?
Need agreement from frail Chamher and Business Assn. that TO6'still 11,ants to have
events there.
Mid Vail/ Eagle's Nest -
Liquor License and Concessions: Vail Resorts
Capacity:
Approval Through: Vail Resorts, Eagle County, US Forest Service
Confirm moratorium is lifted on events on USFS Iand
Check on abilih? to close USFS land for private events
Bridge St./ Seibert Circle
Liquor License: Town of Vail, Special Events Permit
Concessions:
Capacity: 200 - 1500
Approval Through: TOV, Check with Mrs. Hill
Polt'er is in the rocks
Checkpoint Charlie/ Gorsuch -
Liquor License: TOV, Special Events Permit
Concessions:
Capacity: 3 500
Approval Through: TOV
Children's Fountain -
Liquor License: TOV, Special Events Permit
Children's Fountain, contd.
Concessions:
Capacity:500
Approval Through: TOV
Not conducive to concert stage - should be small
Dobson Ice Arena
Liquor License and Concessions: VRD
Capacity: 1000 - 2500
Approval Through: VRD, Jim Heber
Sundial Plaza/ Mall, Lionshead -
Liquor License: TOV
Concessions:
Capacity: 3500
Approval Through: TOV, Need Public Works for snow removal
Gondola/ Trail's End -
Liquor License and Concessions: Vail Resorts
Capacity: 1500 inside
Approval Through: Vail Resorts
`Vest Day Lot -
Liquor License and Concessions: Vail Resorts
Capacity: 5500 - 6500
Approval Through: Vail Resorts
Other Possible Venues in Town of Vail area-
Gore Creek Promenade
International Bridge
Slifer Plaza/ Covered Bridge
Crossroads - Oscar Tang
Top of Parking Structure - Vail and Lionshead
Earl Eaton Plaza
Wall St.
Vail Village Inn Plaza - Prado
Piney Ranch
Big Horn Park - only 14 parking spaces
Steven's Park - only 14 parking spaces
Red Sandstone School
4
PERMIT GROUP
Kurt Krieg(or someone from VVF)
Joe Blair
*Nancy Kern
*Dana Del Bosco
Chris Shuck
Jason Lafferty
*Scott McCormick
*Lorelei Donaldson
*Pam Brandmeyer
Representative from Police Dept. tlw_
Representative from Public Works
Representative from Community Development
Representative from Vail Chamber and Business Association
Representative from Vail Recreation District
• * indicates primary group to develop 1St draft
• Proposal to Town Council by 12/12
COORDINATION AND COMMUNICATION WITH VCBA
Pam Schaeffer will head up effort to establish sub-group from Vail Chamber and
Business Association to meet with members of the Permit Group in January 2001 to
make recommendations regarding permit and permit process.
VENDORS/ SPONSORS
Kim - VVTCB
Kurt Krieg - VVF
James Deighan or Herb - Highline
Jason Lafferty - Vail Resorts
George Ruther - TOV
Will meet by the middle of January to develop recommendations for guidelines.
TOWN OF VAIL WORKLOAD AND REGULATIONS
Lorelei
Pam
Representative from Public Works
Representative from Community Development
Representative from Fire Department
Should we include someone that does not work at TOV?
Will meet in January to discuss issues as identified
COMMUNITY SUPPORT GROUP
Kurt - VVF
Joel - VVTCB
Garv - VCBA
Wolfgang - Lodging?
Bill Jensen, Brian McCartney, Chris Jarnot - Vail Resorts?
Sybil - TOV Council
Will meet in January to discuss strategy in getting community support for special events
VENUES
Jason - Vail Resorts
Chris Shuck
Pam - TOV
Joe - VVTCB
Piet - VRD
Will meet in January to discuss venue issues and better define boundaries, capacity; etc.
SPECIAL EVENTS GROUP
Original group will meet on Thursday, January 25 from 10:00am - 12:00pm to follow up
on progress made and discuss next steps.
M
TOWN OF VAIL
Town Council Critical Strategies
Action Plan
September 2000- November 2001
Council Status Next Council Point of Contact/
Action Timeline Date Lead Employee
Community Alignment
& Partnerships
¦ Set CouncilNRI 14 month Distribution of meeting notes 4/10/01 Suzanne Silverthorn
retreat and action steps matrix
available week of Jan. 15.
¦ Begin report out to
community at "Peer 14 month Community meetings held Suzanne Silverthorn
Resort' meeting
Meeting schedule for 2001 TBD
to be scheduled
¦ Redefine TOVNRI CouncilNRI to clarify Task
Task Force 14 month Force role as outlined in TBD Ludwig Kurz
Managed Growth
Agreement; then develop
appointment process.
¦ Define desired
outcomes by Process to be designed as Bob McLaurin
creating a vivid 14 month next step in constituent TBD Suzanne Silverthorn
description for 2005, partnership efforts. Russell Forest
2010, 2015, 2020
Morter Architects working to
¦ Consolidate 14 month identify possible locations. TBD Pam Brandmeyer
Information Booths This project is unfunded.
¦ Work w/ Merchants Update to Council on 1/23
to define approval 6 month 01123 Pam Brandmeyer
procedures for Flow chart graphically
special events defining process being
prepared
f:dheads.matrix
r
Council Status Next Council Point of Contact/
Action Timeline Date Lead Employee
1-70 Noise Abatement 14 month . Noise map complete and Greg Hall
¦ Identify Options being reviewed 01/15 Russ Forrest
¦ Identify Funding . Presentation of contour
map and potential
mitigation locations along 02/06
with mitigation options
Investigate federal
delegation
• Pursue reduction of
speed limit
• Recruit federal agency
support (HUD.EPA)
Model preferred 03/06
mitigation options and
determine feasibility and
costs of modeled results
• Determine which non-
physical options are 03/01
available and pursue
these options with the
CDOT
• Coordinate with CDOT 04/01
on installation of
additional sand berms in
East Vail area
Identify noise mitigation 11/02
in the 1-70 PEIS and
have noise projects
prioritized
Determine to what extent TBD
the TOV is willing to fund Town Council
noise mitigation
2
Council Status Next Council Point of Contact/
Action Timeline Date Lead Employee
Maintain natural
environment and town ¦ Maintenance
infrastructure
¦ Water Quality
¦ Foster stewardship ¦ Solid Waste On going Everyone
& partnership 6 & 14
months ¦ Noxious Weed
¦ Achieve Disney
standards ¦ Clean Pedestrian
Areas
¦ Reinstitute "Adopt-a-
Path/Street' ¦ Well lit, clean parking
structures
¦ Village Parking 14 month Structural engineering Nina Timm
Structure (retail) report. states $2-4 million to 02/13 Greg Hall
stabilize beam
Council to get public
feedback on commercial
space built by TOV. TBD Town Council
¦ Review Uniform Gary Goodell
Building Code and 14 month Presentation to Council on Mike McGee
Fire Code 12/12. Staff preparing 03/6 Tom Moorhead
appeals procedure. Greg Morrison
¦ Parking Pay in Lieu 6 month Staff is preparing ordinance
setting higher fees for
residential uses and lower (if 2/6/01 Brent Wilson
any) for commercial uses.
¦ Community 6 &14 Concept paper presented to Review design
Facilities Hub Site month Council on 12/12. Council contract, budget Russ Forrest
developed wish list on 12/19 and square
footage on
02/06
3
Council Status Next Council Point of Contact/
Action Timeline Date Lead Employee
Special Events
¦ Brief Council from a
first-time promoter's 6 month A "flowchart" which
& neighbor's graphically illustrates 1/23/01 Pam Brandmeyer
perspective procedures being prepared.
¦ Solicit input from 6 month Meeting held 11/09
event organizers Subcommittees assigned
¦ Identify additional 6 month Currently available. venues
venues identified and occupancy 01/01 Mike Vaughan
load to be determined for
each site
Wayfinding
Greg Hall
¦ Approve drawings Substantially complete Suzanne Silverthorn
¦ Install upon arrival 6 month TOV's design consultant is 01/23/01 Greg Hall
meeting with the fabricators Suzanne Silverthorn
Jan. 10 to look at ways to
speed up production. A site
visit will take place Jan. 22.
¦ Trail identifiers 04101
installed by 4/15/01
¦ Lionshead Public 6 & 14 Staff is evaluating revenue TBD Russ Forrest
Financing month potential and legal issues, Bob McLaurin
required improvements and Steve Thompson
costs associated with these Tom Moorhead
improvements. Also
monitoring Broomfield case.
4
r
Council Status Next Council Point of Contact/
Action Timeline Date Lead Employee
¦ Donovan Park 6 & 14 ¦ Pavilion design under February 2001 George Ruther
month way (Review
architecture)
¦ Phase I site development
package out to bid Todd O
TBD
• Execute project
financing ($3 million) Steve Thompson
¦ Property owner plans on Nina Timm
¦ Ruins 14 month reapplying for the same Tom Moorhead
development approval Russ Forrest
that expired (1/9/01).
February 2001
¦ Town has expressed
intention to purchase
property for affordable
housing. Will consider
re-establishment of
Housing Authority to
move forward with
project.
¦ Berry Creek 14 month Mayor & Sybil to meet w/ Nina Timm
developer & Commissioners 02113101 Tom Moorhead
to review site plan Russ Forrest
¦ Buy down program Staff will begin looking for 3 When suitable
(3 bedroom units 14 month bedroom units immediately. unit is found Nina Timm
for families) Tom Moorhead
Meet w/ Commissioners Meeting with Commissioners
¦ Employee 6 month scheduled for 02/13/00 February 2001 Russ Forrest
Generation Capital Projects Nina Timm
5
y
i
Council Status Next Council Point of Contact/
Action Timeline Date Lead Employee
Timber Ridge 6 month Ordinance drafted. Initial February 2009 Allison Ochs
review by PEC and Council Tom Moorhead
¦ Housing Zone complete. PEC reviewed on
District 6 month 1/8/01 and requested one
more review on 1/22.
Identify impacts of Telluride Tom Moorhead
housing decision
¦ Decide on fire Bob and John Gulick to
station locations and 6 month prepare memo summarizing 02/01 Bob McLaurin
staffing. and framing issues. John Gulick
¦ Discuss impact fee Hire consultant to do study 04/01
study proposal
¦ Red Sandstone . Preliminary design Todd O
Field 14 month complete Tom K
TBD
¦ Preliminary Cost Todd O
estimates complete Tom K
¦ Staff to meet with School
District on 1/29 Bob McLaurin
Todd O.
In-town Transportation
• Staff has investigated the
¦ Review alternatives 6 months smart bus stop 2/01 Greg Hall
to replace in town technology and is Mike Rose
shuttle meeting with the vendor
to determine feasibility
¦ Explore possible 14 month and cost implications
funding partners . Staff has contacted Mike Rose
(demo project) various custom muffler Greg Hall
manufacturers and will
get proposals on "quiet "
muffler technology
. GPS implementation Mike Rose
underway Greg Hall
6
r
Summary of Completed Actions
¦ Mission, Vision and Values Statement Posted in Council Chambers
• Notification of Town's intent to strengthen partnership with Vail Resorts
¦ Establishment of schedule for monthly Council "walkabouts"; two walkabouts held.
• Affordable Housing Zone District drafted; reviewed by PEC & Town Council
¦ Donovan Park Agreement for design services complete.
¦ Donovan Park zone Change 2"d reading for Council approval 12/19
¦ Vail Center 501(c)(3) formed
¦ 16t Community meeting held
• 2nd Community meeting held
¦ TOV/VRI Retreat held
¦ Completion of special event "shadowing" by Greg Moffet
Unfunded Capital Projects
¦ Ruins Housing Project
¦ West Vail Lodge
¦ Information Center
¦ Lionshead Public Improvements
¦ Vail Center Improvements
¦ 1-70 Noise Abatement
¦ Gymnastics Facility
¦ Gore Creek Sediment Clean Up
7
I-4VIL ED
Gregory M. Amsden
J L
2702 Larkspur Court Vail, Colorado 81657
January 12, 2001
Town Council
Open Lands Committee
C/o Town of Vail Community Development Dept.
75 South Frontage Road
Vail, CO. 81657
RE: Proposal to Purchase Lots 1-4, Vail Meadows Filing 2
Dear Council and Committee Members:
I am writing you as owner of Lot 4, Block 1, Gore Creek Subdivision (5166 Black Gore
Drive) and as representative for Robert A. Rymer.
Mr. Rymer has contracted to purchase the above referenced lots in the Vail Meadows Filing 2
(East Vail). Lots 1 and 2 (21,763 sq.ft.) are under contract for $130,000 and Lots 3 and 4
(26,560 sq.ft.) are under contract for $90,000. The Seller on Lots 3 and 4 has agreed to lower
his price to $50,000 in the event the Town of Vail acquires these lots for open space. All four
lots are scheduled to close on April 4, 2001.
Mr. Rymer has two alternatives he is considering. First, he wants give the Town of Vail the
option to purchase these lots (by assigning his contract rights to the Town of Vail with no
price increase). The Town of Vail would have to co....it to the following actions:
1. Purchase all four lots through an assignment of the original purchase contracts
(copies of which shall be provided to the Town of Vail).
2. Reimburse Mr. Rymer for any documented surveying and planning costs.
3. Change the current Agriculture/Open Space zoning to Natural Area Preservation.
4. Deed restrict all of Vail Meadows Filing 2 Subdivision to prevent gny residential
development or structural improvements from being constructed on said parcel.
All four lots are listed as priority acquisition sites in the Town of Vail Open Lands Plan. The
Town of Vail acquired Lots 5 through 12, Vail Meadows Filing 2 in 1992 and subsequently
overlaid Natural Area Preservation zoning ("NAP") on these sites.
The purchase of Lots 1-4, Vail Meadows by the Town of Vail represents a very strategic and
beneficial opportunity for the Town of Vail, property owners in Vail, and visitors to our
valley.
1. These lots are surrounded by Town of Vail owned, NAP lands that abut
National Forest Lands on the east and south. The lots are located at the
confluence of Gore Creek and Black Gore Creek with L..F,.essive views of
Bald Mountain.
2. There is a roadway easement in place that would allow for a pedestrian bridge
(similar to the bridge in place at Stephen's Park in Intermountain) to be
constructed. This creek crossing would allow residents in East Vail (especially
children) to access the beautiful forests just beyond these lots. This "walk-to"
access point could be utilized year round by local residents as well as visitors.
3. The neighborhood residents have shown opposition to any residential development
on these sites in the past, The goodwill gained by a well publicized, public
purchase of these lots by the Town of Vail would be substantial.
Lots 1-4, Vail Meadows Filing 2 comprise 1.11 acres. Under the current purchase contracts,
the value of the total acquisition is $180,000 if the Town of Vail elects to pursue the purchase
under the terms presented in this letter. There are very few sites (especially properties which
offer public use benefits) available to purchase within the Town of Vail at this price.
The second alternative is a rezoning of the 1.1 acre parcel to one primary-secondary lot (by
vacating the existing lot lines). Mr. Rymer has hired the planning firm of Braun & Associates
to proceed with a rezoning application, and a complete application is nearing the submittal
stage.
Mr. Rymer has requested that the Town of Vail respond in an expeditious manner as the
rezoning process becomes progressively more expensive as the meetings (and site studies)
progress.
If you have any additional questions, feel free to contact me at 476-8610, or Dominic
Mauriello of Braun and Associates at 926-7575. Thank you for your time and consideration in
this matter.
Sin ely,
ry sden
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DRAFT
TOWN OF VAILNAIL RESORTS
Partnership Strategies
2001 Action Plan
Next Review TOV-VRI Contacts
Action Timeline Status Date
THE VAIL CENTER
1
¦ Apply and exhaust Russell Forrest
TOV-VRI Porter Wharton, I I I
partnership and
resources to
maintain momentum
toward successful
public-private
financing of The Vail
Center to serve as
catalyst for Vail's
renaissance.
¦ On a simultaneous
front, continue to Bob McLaurin
address current Bill Jensen
deficiencies in areas
such as affordable
housing, parking
and infrastructure.
¦ Explore the Bob McLaurin
possibility of
relocating the town's
municipal offices
and/or Main Vail fire
station, then selling
the sites to help
finance The Vail
Center project.
DRAFT
Next Review TOV-VRI Contacts
Action Timeline Status Date
EMPLOYEE HOUSING
AND GENERATION
¦ Explore creation of
seasonal housing on Russell Forrest
the Mountain Bell Jack Lewis
site north of the
Main Vail
roundabout, with no
net loss in the
amount of quality
day care within the
town's boundaries.
¦ Explore community
housing Tom Moorhead
partnerships Jack Lewis
between TOV and
VRI for creative
financing
opportunities.
INFRASTRUCTURE
IMPROVEMENTS/
COMMUNITY
ENHANCEMENTS
¦ Explore creation of a
"great room" for day Bob McLaurin
skiers utilizing the Bill Jensen
berm areas of the
Vail Village and/or
Lionshead parking
structures.
¦ Implement Greg Hall
streetscape Porter Wharton, III
beautification
improvements in
commercial core
areas.
2
DRAFT
Next Review TOV-VRI Contacts
Action Timeline Status Date
¦ Inventory deficient Ludwig Kurz
properties and/or Bill Jensen
need to "fix up"
through a walk
around process.
¦ Investigate
alternative ways Russell Forrest
(carrots & sticks) to Bob McLaurin
influence Charlie Penwill
development/re-
development,
including possible
elimination of
parking-pay-in-lieu,
creation of tax
credits, as well as
other creative
legislation and/or
regulations by the
town to create
desired results.
LIONSHEAD
REDEVELOPMENT
¦ Work with Eagle Tom Moorhead
County to develop Russell Forrest
standard employee Vail Town Council
generation policies Porter Wharton, III
throughout the
county and the
municipalities
requiring a
percentage of
employee housing
units to be created
based on the
number of new
employees
generated by a
development or
redevelopment.
3
DRAFT
Next Review TOV-VRI Contacts
Action Timeline Status Date
¦ Evaluate
recommendations Russell Forrest
for development of Porter Wharton, III
the VRI-owned
North Day lot as
presented in the
Lionshead
Redevelopment
Master Plan and
determine action
steps and a
timetable.
PARKING
¦ Create a volunteer
program to assist Bob McLaurin
with guest-friendly Robin Litt
traffic control and
parking
management during
peak times.
¦ Evaluate parking Greg Hall
utilization in private Bill Jensen
lots during peak
weekends and
develop an incentive
program to offer
unused spaces for
employee parking.
¦ Provide incentives, Bob McLaurin
such as food Bill Jensen
discounts, etc. to
employees who park
in outlying lots.
4
DRAFT
Next Review TOV-VRI Contacts
Action Timeline Status Date
TRANSPORTATION
¦ Explore new rubber Greg Hall
tire technology to
address current
noise, smell and
capacity issues.
¦ Lobby the federal Greg Hall
government to place Porter Wharton, I I I
Vail on a funding list
for transportation
demonstration
projects.
¦ Install global Greg Hall
positioning systems
(GPS) at bus stops
so users can track
the status of
oncoming buses.
DRAFT
Next Review TOV-VRI Contacts
Action Timeline Status Date
OTHER
OPPORTUNITIES
¦ Environmental Russell Forrest
projects John Gitchell
¦ Sharing VRI's "Intent Bob McLaurin
to Return" guest Bill Jensen
service measures
¦ Integrated guest Bob McLaurin
service training Bill Jensen
¦ Multi-faceted Suzanne Silverthorn
community Porter Wharton, I I I
communication
• Joint efforts on Suzanne Silverthorn
market research and Robin Litt
public opinion
measurements
• Peer resort and
warm weather resort Ludwig Kurz
trips by community Bill Jensen
delegations
¦ International
recruiting Bob McLaurin
Bill Jensen
¦ Long-range capital
planning
Bob McLaurin
¦ Community Bill Jensen
gathering events
Ludwig Kurz
¦ Legislative lobbying Bill Jensen
Bob McLaurin
Porter Wharton III
6
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k * ~ 'I,OVNICI PUBLIC RETREAT Nry L~ T Y 1 ~,H_)
2.t
January 3 & 4, 2001
Manor Vail Lodge - Vail Colorado i `
t
Facilitated by
t y~"t 1 (ix
Michael McNally & Caroline Fisher, PhD
Fisher Consulting Group a a
i
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, IV' 11 0 _
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Defined .went Outcomes
{
D esign the optimal partnership between k
.F«a,
a
k TOV and VRI -
r Information sharing and creating
k
increased understandin on both sides
g
Development of a ' oint Vail leadership
F t
a ` P strategy s
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a
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J
i
t ji,
Y
r ~ L:Y
7 k .I..3U~}fi - - ~ ,
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j
ION
Discussion l opics
E t,; iw Yr'
The following topics were identified during pre-event participant interviews as key
issues for discussion during the two days:
r t, F • Infrastructure improvements & community
F t - enhancements (excluding Lionshead
a • Lionshead redevelopment, including North Day
Lot
r C
J
• Vail Center/Hub Site
4
• Transportation solutions r
9
s
l'(Y b f ~
r y a • Parking
t x • Em
ptoyee housing & generation
1 raw :a t' r Mii fir; { P i r {,`~r a +ya4i _ 0^Y,
Yom.. ~ °1
a !t
Additional ijiscussion Items
The following issues were identified in pre-event interviews as important to cover
during the two days, although secondaj y to the items on the previous page: a
• VRI Corporate office location`
i
r # • VA on-mountain economic contributions E
t
• Loading and delivery
• Mountain access and snowcatsj.
t
, • Merchant partnerships
a . • Vail's #1 status y
r
` r • Managed growth agreement r
r
• Vail Chamber update F
• Seibert Circle
D,
i AT
} kLt
71
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iii '
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6;^ ,fin,'. '..,.y1^ , , i... ?;i.,.,':`., ~~'J"•t.g't 4'+,....f~,`-...C. 4;•..4,F3,~."..'-JS..s-4~:.'.tf1'"rlf`. •1~-•ri
77
Roles of Participants
Y ~ ..q r`'N 44
(as defined by members in the room r
.r:
r~
• Actively participate tlw;.
{
t ~ 1
~ Be honest
J
• Listen with intent to hear- listen for intent of = k
message
r1,.
r~
• Establish -
commonality of interest
• Be open-minded and open to possibility
• Create possibility
r ~k ~o•
s
• Focus on action.. at team and individual levels
N~
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r ar rv..':: ~ "
4~t~ . + 'c" °i ! ,,f r yt{, 4. ~ rt . ~ :1 °~J t ti' ~ li, , b ,»ri • ~L' Y-•' -;r
a -5 ~Cxn+~ ,l ~ ~5;.. r..,e•~.1~. ~ ~ e~,~ c~U> , f}rr' 7.~ :~~:v. K,.~} tr. 1~.1 i,~- f kiFq
~_~tE.~~ FH ~~~~r~.'~ r_ ~ ~t, <,~~~`j ~~d. ti.`F,~, .r ~,3`!~`, t. ~?~~i~,(~'-~ ~1~~*~,.~'~ze+~~.~~~~~.,,~~,~.t #~~~.:-~`•''.~-t~..~ 3~., „~.,fi
R; !
y Partnership What it is NOT
,
4 t
r£e (as by
presented participants)
• Not rivalry
• Not always equality
•A
R,
f n • Not coercion'
3~;;x" • Not a vehicle for deferring difficult decisions
• Not about assumptions
WS, 4 11
t } • Not static (will constantly change)
• Does not define entire relationship
`a
l,j
i
F~~ 4?.' -1 - ~ ~ >.•7 ey~ [ t :.p ~ r Fr f A f ~ i iYY I=' +
Hi'7.I7'4)Y.,•!r~ r>wf
• i • 41
Y' - it ~',~':~''~rcy ,.,•Y d,.~ . ~ ~r
S 3n
Partnership What it IS
M
(as presented by participants)
• Commitment • Follow-through --"walk the + 1
r : • Joint common interest talk"
ti T • Willingness to take risk • Respect ;
L , ; • Compromise • Understanding of appropriate 4
} ~ E • Communication active/passive roles
}
• Creation o greater
• Shared/common,
good/whole/productivity
responsibility
synergy'
• Clarity of roles,
responsibilities and • Interdependence
accountabilities • Support of one another
'r' • Common goals and • Checking assumptions
outcomes
t ~ rn
x
c
j ~1f 1 t
r ~z A x
ATM.. i W-
t_
~y' ..i~6 .d l&~:i • , , a } r;4.&51"94A r rr.r r z . , 64 ` r W y '
Expectations of Each Other
round-rules for g partnershi
P
r E 1,.
4 i • - Honest and timely communication • Creation of common vision ;z
• Understanding and acknowledging • Leadership & fortitude in service of ` r
xk A w
limitations our goals
F, r • -Appreciate the other's • Bring TOV and the community into
"positions/come from" parity with the mountain
• Reach consensus on issues and • Recognition that sometimes the {
j4
prioritize accordingly (including solution lies beyond with
' roles, etc.) creativity, innovation, joint -
'4, V W" T
~d} • Creation of shared measurements responsibility, etc.
r'`t and targets 4 r
lop, r
r A
• "VRI has a stronger ability to _ <k
J Y lead," (financially, be the financial
catalyst)
E x w
~S
f 1 Mr
C 6
7[tih~,~h}ir V -2
K, 1e
't
• • •
-p
~y M
#4ry# •
{~i'd.,Ie,'+t: 7...
fF When Expectations Aren't Met
(what should we do?
~M..: • (Make sure we) Discuss the undiscussable... (discussing
Y~ tr.4
the difficult issues that are sometimes easier to ignore) t
Mgr S.~ F~'{. ~'S:
~fh • Hold ourselves and each other accountable
• Disagree in a constructive way.
• Go to "the source"
• Agree to disagree... and move on
y
j • Be clear when its time to re-negotiate agreements (re- }
negotiation can't be unilateral)
x ai^ ~ t
• Be clear on long-term impacts of agreements/roles
r t l~'
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._wfrrlwr.. S f
L'1Ni
r ~
:is, r t.'?:~ i2~.._, ti.'. "..~,.,C t~,...r ..~kt: , .~,y r~...:r. i' ;,r :~o ~ 7i. F a a k ,mot'.. it ,F;' 'Y, a.r
" w 1.7F-:.,. '1•i:; y :.tom j: i4
r .
tf { r
- ^sT
t•.t.. :.,..~.E ..'..w t...,t. HJ -.~,a, t' ,,,yam } p
-i ,..,v.. '~4 . ..1...1 x.'k ~...ri.W'r. . gg i 3. •:r- ::7'. .,9•' w `•t r...rl iU~~ l; • . r..
a:..r.+'j,[T••:.rvr~:q-- ~n'~"CF.~if1~4;'T-t~'i -G2,. ~{4'-F+rir'~~~~:lr'1,-`ak r fit ~ `~:'~~C~ ~t rf.•j '^g.•
E J~`~ 3 . k ter
Cautions or Concerns about Our "Partnership"
F~
(from both TOV and VRI
• Apprehension about the town getting "too • Fortitude on the part of the elected officials -the pressures t
a t '4r~?w
close" to VA..."sleeping with the enemy" will be enormous
•
React to speal grous
• Expectations have not been delivered on both Theselt mes w Ihtest theeSartnershi between VRI and
sides it's not just about "what we can get p p
TOV (commitments, etc.)
` • • "Beating up on VA"
• Maintaining balance between responsiveness and
• We don't have the luxury of time - will the responsibility
town be able to bring the community along • Educating community on full benefits of any given
fast enough? initiative - generate groundswell of community support s
" kf 4r' • The belief that VRI has not carried its load • Moving beyond consensus - recognizing that there will
' always be opposition
relative to what it takes from the . J
` „ • Can we carry on dynamic and open discussion with each k
i
community other? Be honest -really
Unfairness in past agreements -
F . • • The belief that any problem can be solved and any goal can r ~
f .c • The "process" at times can overwhelm the be achieved if VRI provides y f
•
progress and create paralysis The perception in the community that VRI has "unfair'
advantage"
Grappling with the fact we cant do
• Lack of responsibility by multiple
everything what will our priorities be?
constituencies/stakeholders for the success of our
• The belief that "The Vail Center" will. solve community - our full community needs to take a role `
everything • Lake of understanding of what VRI "can" and "can't" do -
_ ` r ' • Bringing the community along - how to take given the nature of the business
" the temperature, motivate the silent majority
I - vs. reacting to the minority
r.. t.~,,~`~ r-+..~.._ .t s~ ~~.:~~~~~.~`~.~-'~•i t E ~ p i: ~r. t r~`,'t~'{;~' r h,,--. 3Y~rt{^y~id~,i~rZ`~`j J 4 V `
y t N tu.. a
Or :
c. l ? µ1'. 'ry .r:i r . y v`IZ. ;V (i~ t i ~t r tb~yd~t p'' F> } f.
.~aG-# Mpmw, 14,' k 10 ice Vail Center k
(priority #1, as voted by group)
t r Jiy
? ACTION ITEMS VERBATIM NOTES
x Fr •
Apply and exhaust TOV-VRI So important to renaissance/future of Vail
resources should be directed there now, if stopped K'
partnership and resources to maintain {
J then momentum would be hard to recapture;
momentum toward successful public-
Take care of deficit issues first_(housing and parking)
L.
private financing of The Vail Center to then we know how much money we have to work [p{
,S ? #M1 '
serve as catalyst for Vail's renaissance. with 4
ie and all need to be t r
We have On a simultaneous front, continue to • addressed simultaneously
~t t address current deficiencies in areas Move TOV offices and fire station and selling land to
L
such as affordable housing, parking and finance this project
• Address issues concerning long term operation,'
'r infrastructure.
} maintenance, depreciation of project A
i t-
Explore the possibility of relocating the . Set Vail priorities: revitalize village core, revitalize i
town's municipal offices and/or Main Lionshead, Vail Center
• Public support for the Vail Center remains to be seen `
Vail fire station, then selling the sites to
-40 fi • There is fear of going forward with the above this
help finance The Vail Center project. priority without addressing "back of the house"
issues housing and parking '
r z • Vail Center defines Vail for the next generation and a 3
maximum risk probably should be taken
fi
• Town should be lead on this project and we need to r
ter,
be clear how it all fits together/system view/long
ow term
t aeS s`p~~ i4r 7 t£} `rl.. 7 Y r ? t.: _ t } + e?;4i, acre!
• • •
.
Topic: Employee Housing and Generation
r„ (priority #1, as voted by group)
f }
f i t}l ;k
` ACTION ITEMS VERBATIM NOTES 4i .,r fr PII{{i.,
• Housing on mountain bell site should be T
Explore creation of seasonal ' implemented NOW-- communication, in the
housing on the Mountain Bell site
1' ~ face of an inevitable lawsuit, etc.
r,
north of the Main Vail roundabout
f 43
TOV should partner with VRI for creative
r: with no net loss in the amount of financing approaches
e quality day care currently provided • VRI should help with Mt. Bell campaign f r:
on the site and within the town's Resolve day care issue at Mt. Bell - to support H
`go ahead' with housing
boundaries.
- 41111
7, • Reopen exploration of HUD Wirth site
e
--j Explore community housing{ 4
fj •
Make sure there is no net loss of housing in
partnerships between TOV and Lionshead
~ VRI for creative financing Get caretaker units occupied
'Aw
y1 .E
approaches. • TOV should ask for VA support in inclusionary'z
1-± zoning ordinance
Can TOV require funding for acquiring land for
housing? (TOV should be in the housing
J W
business either directly or indirectly through
rf housing authority) , •
• If TOV can make land available then private
' sector can step in with housing
F K- :t%. - .ia < »r ,5 rk:,.;r• rr G-: '-!Y~:•7 .h .r J s .1 t':..:
f Yf •"v . " ° i , [..._:x r _..fF, ,~,_f T '7' 6z 1 s r 'E:iT;,rir r ,q. f ,.,..-a}~.
_4 ' ,w i, s.,.K a4 v1•,"!N-t, d'kL. .,a:y;y s~,"'.. '.3 ;.bs re 4i-, r ..:..,rr... t xs: Irv
P~t I •p:, -r sL` vl. 4
s i as
7.1
z
g Topic: Infrastructure
Improvements/Enhancements
(priority #2, as voted by group)
~~tt
ACTION ITEMS VERBATIM NOTES
Y 'k • Do inventory of deficient - and/or need to "fix up" walk }t `
properties
s~'"° "W • Explore creation of a nreat roomn for day
around process)
skiers utilizing the bC«11 sites on the southeast , Look into alternative ways carrots & sticks to influence development
: sides of the Vail Village and/or Lionshead and redevelopment - including doing away with pay-in-lieu, allowing
S . t< businesses to put money into redevelopment
L . parking structures.
y ; • Way-finding phase II, (gateways four way monument)
Im lement streetsca e beautification
1~ h • Creative legislation/regulations by town to create results we are looking t,
t_ ; improvements in commercial core areas. for
w
'k • Initiating improvements from private sector - what about a statutory
Inventory deficient properties and/or need to
obligation? { i
"fix up" through a walk-around process. Great room/lodge ti
a, ^ • Investigate alternative ways (carrots & sticks) • Generally TOV responsibility - looking for VRI's tacit support`
• Concern with aging infrastructure - both public and private
to influence development/redevelopment, Snow melt Bridge Street -core safety issues t'
including possible elimination of parking-pay- Apply balance between future improvements for community and
;9 in-lieu, creation of tax credits, as well as other importance for resort
creative legislation and/or regulations by the Apply intent-to-return criteria ?
. town to create desired results. Street-scape improvements
Sit r • Often new regulatory obligations must relate to "nuisance" standard -
tough to place on mature community, might enact at time of
r 7~r
improvement
• Biggest "ban for thebuck" might be communication with property
owner and carrot approach" and peer pressure
• Tax credits? ~h
• Create regulation that limits amount of time that a store front can,
remain empty
.t~f, • Research North Day lot possibilities y
+~`i'' .Fy Vii;-~q;t r 14 k Mm'jl'~,. J~ :;,3..t. ~qi f r 7•:" "4,'t.{k7t , ':F pf t
fi% n. R e 4
009
"u Topic: Lionshead Redevelopment
k (priority #3, as voted by grou., r.
.r
t:
ark
K:
c ACTION ITEMS VERBATIM NOTES
tf 4~
i
Work with Eagle County to • Create a lodge/great room
develop standard employee experience -especially as
generation. policies throughout the importance of front range
county and the municipalities - experience grows in years to come
requiring a percentage of employee • County and TOV inclusionary
housing units to be created based
r{7t zoning for employees and housing
on the number of new employees
~4~ • North Day lot!
4 generated by a development or
• No net loss of housing or parking
redevelopment.
t _
Continuation of successful
Evaluate recommendations for • '
development of the VRI-owned partnership to date needed
` North Day lot as presented in the • Resolution on view corridor issue
.y Lionshead Redevelopment Master
Plan - and determine action steps
j, j.
?Yz p
and a timetable.
i '{FT
` - fry
.p15i qR L-~ ,
Ft' . 1 •:r c.l`t;p~ci ''7°° Gd `.fir ~,r.- ~,3 'f{ iF';. ^_riE.
> f ,a ,nl
}.v )F.; ,~s* .;~~,t ~1c`r _ r}?• r Iti4~' 1 ;~,~4~ ~i,,r.;'4 t
I
I
7 .4 W'l?~Ri~Yl~f~. t,• r-'~. 7 ~ ~ ~5j~~~~I- 1~.~ N~•, t~. F.. ,
1~~1 I ~i tel... /
11
0 ic : Parking
p f t ;M.
-141
fy`t,'rY (priority #4, as voted by group)
1 F 1
f a
r~
t ` ACTION ITEMS VERBATIM NOTES cchh
0 y + } • 0 Create volunteer program to assist with traffic control and parking - treat the
{ Create a volunteer program to town like a "parking lot" during peak times (efficiencies, staff, volunteers, etc.) '
l
s }ir (address related liability and workers comp issues)
assist with guest-friendly traffic . Look at parking utilization in private lots during peak weekends , L
{ r ' ` • Provide incentives (food discounts etc.) for employees to park in outlying lots
{ control and parking management
• Look at VMS, Water District, VVMC & City Market parking lots (municipal' ;
during peak times. lot, Red Sandstone, etc. perhaps these address employee parking needs in
f 1 s particular)
n • Evaluate parking utilization in • Continue management of demand on existing spaces
t es)mployees to park outside of
ers of spaces plus ould offer ski passes as ncento get
r private lots during peak weekends • structures (VRI c
r p g p
Possible outlying structure for employees (perhaps free parking)
and develop an incentive program Provide choices for employees, guests, and down valley locals '
• One way traffic on Vail Valley Drive until noon on Sat/Sun
a to offer unused spaces for winter . Buying marginally profitable commercial space and partnering to develop U14
l„• parking ;
f rt >i N, seasonal employee parking. . Creates stem for Colorado Cards applied to Y parking
F
7,i • Combine 10 day ski pass and 10 day parking pass into one option, and other "
hi • Provide incentives, such as food creative options for combining ski/parking passes = yield management
• Continue using VMS signs to notify drivers of traffic and parking status i
7. discounts etc. to employees who
. Add exits to Lionshead/retrofit
park in outlying lots, • Coordinate with Ski Club Vail, Devo etc. on race days
+x .
Communicate "tips for parking on weekends" (mailings, press releases, cards
etc. to mailing lists, Colorado card and pass holders etc.) n
~r
k; • Parking structure at Ford Park or soccer field (underground)
r • Add a "plate" to Vail Village or Lionshead
• Continue pursuing creative options at Gold Peak
• Create incentives for skiers to stay longer in Lionshead - not leave structure at m
peak time. r
f
lor eta
a i •
WW' 4r~ y~
,C 1 r`r 1c..ti., :Ca, nF.,...,Y~i~:_1~: TI
d
o ic . Transportation Solutions E.r g
.
(priority #5, as voted by group)
ACTION ITEMS VERBATIM NOTES`
p Find solutions in rubber tire areas - and clean up associated
Explore new rubber tire technology technologies
to address current noise smell and use our political connections to get on funding lists for
- demonstration projects { > s
capacity issues. • GPS at bus. stops/on busses, customer care issues ..3
• Build more climbing lanes ~t
rti~, • Lobby the federal government to
j • Safety issues related to highway {
a • Continue to investigate CIFGA
place Vail on a funding list for
t • Legislation for trucks for right lanes on Fri.-Sun (ilmplement ;
rcy transportation demonstration some sort of legislation to affect truck traffic in peak periods)
• Continue working on truck impact issues on I-70
projects. r
• Continue talking with the county re: park & rides, carpools, r
Install global positioning systems vanpools
• Investigate transportation solution between Gold Peak and
(GPS) at bus stops so users can Lionshead on mountain side, south of village (perhaps an
express bus between GP and LH would solve issue)
a , track the status of oncoming buses. • Reconsider Blue Pass restrictions
• Lift through town to move people between portals (horizontal
lift)
r Take leadership stand around new technologies, future thinking,
y
y innovative solutions
Underground I-70
Y 1,K14_ NY
+ * M 4
I u
Pol
r`e',ni.'......
• • •
Community & resort 1Henefits : fg
Other Ideas and Needs
y{ FI
OF-4. • Replacing Bridge Street/safety in the core
` _
~,,ft j a ' • Signs to information booths
t t :fir '
y
Y • Ice rinkt1;
.
t~k• Completion of recreation pathY=,
ION r
{ Y s E
~~t ti
s~
4
m
t ~ ry{
Aw,
? J~
ty t
V MOW, 0", Ow,*44
r13 ;"Fw' i .S t. 1r{Y•,r.i' •C N;,.
;u x~ ~tv r '1, 4A_ V
;
t 1 } ~ ~ .y
Additional Partnering Opportunities
r- w
,~r t
• Environmental projects
• `
Sharing VRI's "intent to return" guest service
measures • Integrated guest service training
yr' • Multi-faceted community communication
%i~++ ft#~ • Joint efforts on market research and public opinion measurements 3 `t
Peer resort and wa, ni weather resort trips by community delegations
Ems'
•
Task Force
` ? • International recruiting i3
• Long-range capital planning
• Community gathering events
r
• Legislative lobbying
ft . s
tty(!e.~ A-
i r . ff f4<. ~W .
, M
a= ,
WNW NOW a w-. }?t ~'9 .~>"R 7 . 'T~ z. ~~v , ~~F Ilry~Y
q~ t C M4 Fy-iwn'uaE~•
f Joint Partnership Strategies *e
(for going forward) l
i
Meeting's
• Set large group meetings within a time frame (all participants here) r~
~~'x r,;x • Call
sub-group meetings as necessary
• Working sub-groups report back to larger groups
• Large group - half day quarterly at first, then every 6 months
r • April 10, 2001 2:00 - 6:00 p.m.
" • Intent of these meetings is to touch base; hold accountable; give updates; review l`
progress and problems
t~ 7
a • Eve 6 months - awa /full dad.
rY Y Y
• Everyone at the table today should participate'
k
• Agenda: co-created between Ludi (TOV) and Bill (VRI) r
• Create a system to track content follow through: tracking mechanisms on "to-do's"
' • Format the same as critical strategies tracking
`E ? • Ludi to serve as Chair MIR
• Internal communications - Suzanne, Robin and Bob to create document/tool for
low actions and tracking
t
47 .y.• ~y7 ; -G 't ;:,i t ' L ,.:bsi ' .4: z wdi?Y''.-.t'a
°,.NiT~";i j S M11, - , . ' d-J -:".,`r::~' Ti4"1 _1 -h t •cr" 1 ; 1.
MEMORANDUM
To: Vail Town Council
From: Suzanne Silverthorn, Community Information Office
Ron Braden, Information Technology Manager
Date: 1-19-01
Re: Paperless Packet Research
1. BACKGROUND
On 10-3-00, the Vail Town Council directed staff to research the concept of "paperless
packets" in which printed copies of agendas, background information and other packet
materials are replaced by an electronic system. Council members pointed to Vail's
mission statement which stresses an environmental focus in expressing interest in the
possibility. As it stands today, individual Council packets can be quite thick, consuming
hundreds of sheets of paper each year.
In November, the Town of Vail placed a query in a national government communicator's
newsletter asking those familiar with paperless projects to comment on their successes
and/or failures.
2. FINDINGS
The national query resulted in responses from numerous cities, many in the same state
of research as the Town of Vail. However, we did hear examples from 7 cities, which
provided the following suggestions and insights:
Longview, Washington
Tamara Larson, (360) 577-3321
Executive Secretary
• "We began offering electronic agendas about 5 years ago. We provide our Council
members with portable laptops, with which they can access the Internet from home
and download the agenda to their desktop. They bring their laptops to the Council
meeting and work from that information on their laptops instead of a paper agenda.
The City Manager takes notes on the PDF agenda from his computer using Acrobat
Exchange and that is printed out as our follow-up, which notes who needs to do what
before the next meeting. The rest of the Council and department heads use Acrobat
Reader, allowing anyone to use our agenda. The majority of our department heads
also have laptops, which they bring to Council meetings and use in the same way as
Council. In our Council meeting room, the bench includes a plug-in for each Council
member so the laptops don't have to run on batteries, and includes a network plug-
in, in case of computer malfunction during the meeting. To prepare the paperless
agenda, I convert word files to PDF, and in that program set bookmarks and links
before posting it on the Internet. Our agenda is posted on the Web site 2 or 3 days
prior to the council meeting, depending upon how long it takes me to complete the
process. Our address is www.ci.lonaview.wa.us and you should be able to navigate
to the agendas. We also place the summarized agenda sheets in the back of the
room for the public to pick up (these are 2-5 pages and do not include the backup
paperwork). We have been very satisfied with our process and occasionally receive
comments from the public that indicate that they are also satisfied with this method of
1
z
accessing our agenda information. I believe our Council appreciates the
convenience of this method of distribution much more than the delivery of a paper
agenda, and they like having the laptops so they can e-mail each other also."
College Station, Texas
Linda S. Piwonka, (979) 764-3446
Office of Technology and Information Services
• "We have had paperless packets in place on our Web site for approximately 1 year.
You asked for pros and cons. Under the cons, because College Station's packets
include all the detail Council receives in their packet, including maps and images, the
departmental staff had to be trained in preparing this information electronically. This
added some time to the process. On the pro side, the public really likes having this
information available. We've had several compliments from the citizens. Also on the
pro side, this same information is also available on the city's Intranet site, so staff
can access this data and even conduct searches for information on past meetings.
You can view the packet at our city site www.ci.college-station.tx.us. When you get
to the site, select City Council and you will be taken to the page where you can click
for Council agendas and minutes. From that screen you can select the year, and
date that you wish to view. Anywhere the item is highlighted in blue there will be
another level of detail if you select the item. This will bring up all of the back up for
each item. We generally have an agenda, a cover sheet for each item which is a
summary of each item. At the bottom of the cover sheet, if there are attachments you
can select the attachment and you will see them also. The next phase of our project
will include providing Council with laptops. Council currently receives a paper copy to
bring to the meeting. After this year, we will burn the packet onto a CD and they will
bring this with their laptop to the Council meeting. We are not suggesting they
download this information over the Internet, because our packets are too large."
Lenexa, Kansas
David Bryant, (913) 477-7500
City Clerk's Office
• "The City Council has been conducting its meetings utilizing laptop computers since
January 1998. We use Word document files and save them in HTML, then we
create a hyperlink to our Web site at www.ci.lenexa.ks.us. In creating an electronic
packet, our goal was to utilize state-of-the-art hardware and software to deliver the
material to citizens and the governing body. The City Council downloads the packet
from our city server on their laptops using DSI. We provided in-house training for our
Council so they would feel comfortable with the system. The paperless process is a
time saver for our staff, as we no longer need to make multiple copies for distribution.
We now provide 4 back-up paper copies during the meeting in case of emergency.
We like the results and would recommend it to other municipalities."
South Sioux City, Nebraska
Lance Hedquist, (402)-494-7517
City Administrator
• "We're one of the smaller paperless packet participants with a population of 12,000.
However, we've been working on technology improvements since 1993 when we
were the first city in the U.S. to require employees to be computer literate. We have
a technology mind-set, so it wasn't difficult to make the transition about a year ago.
Paperless has worked well for us, eliminating 180,000 paper copies per year. It
saves staff time and is good for the environment and helps us get our information out
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to the public in a timely manner. Now the local school district is following our lead.
Our agendas can be found at www.sscdc.net."
Galesburg, Illinois
Gary Goddard, ggoddard@ci.galesburg.il.us
City Manager
• "By logging on to www.ci.aalesbura.il.us, residents can access water rates,
recreational activities and community development information, as well as one of the
most popular areas, complete electronic council agenda packets. The local news
media is especially appreciative of the e-packets. The e-packet also works in
conjunction with live cable broadcasts of council meetings. Residents can have the
same packet as the mayor and council before them while watching the meeting."
Windsor, Connecticut
Enita Jubrey, (860) 285-1809
Assistant to the Town Manager
• "We made a rather feeble attempt at creating paperless packets about a year ago. It
is a great idea, but we ran into stumbling blocks with the following: 1) external
attachments/back-up materials for the agenda which are not "in-house" documents
could not be transmitted electronically; 2) one member of council does not have a
computer at home; 3) the agenda is also sent to approximately 20 to 25 other
individuals, many of whom do not have computer access."
Grand Junction, Colorado
Stephanie Nie, (970) 244-1511
City Clerk
• "Grand Junction was one of 14 cities across the country to participate in a
demonstration project sponsored by the Innovation Groups. We used a product
called "soft books" and we encountered many bugs in the system with this
technology. At the time, Council members were getting a hard copy of the packet,
plus an electronic version. It's hard to wean people off the paper. We've installed
new equipment in the Council Chambers so there may be a bigger push for
paperless packets in the future. Our advice to Vail is not to invest in the system
unless you have total commitment and interest from all involved."
Innovation Groups
Shawn, (813) 622-8484
Soft Book Demonstration Coordinator
• Advice: Use a Web-based format with templates; stay away from soft books as they
have limitations; be careful as scanning can get expensive and sometimes doesn't
look good; don't convert unless you can get everyone on the same format; be
mindful of small monitors; changing the way people read is hard; conversions take
time and money; know your Sunshine (open meetings) laws.
3. EQUIPMENT NEEDED TO LAUNCH PAPERLESS SYSTEM IN VAIL
7 Pentium based Windows 98 SE laptops with 56k modems, 15-inch active matrix
screens, applicable software.
7 Docking stations with network interface cards for laptops.
1 Lexmark Optra T612N laser printer for council chambers.
0 1 Cisco FastHub 400.
I
• Cabling, network jacks, surge protectors.
Total Equipment Cost = $ 42,000"
*This cost does not include the $30,000 estimate to modify the Council Chamber work
area to accept the laptops and docking stations, which brings the total estimate to
$98,000. Placing the laptops on top of the work area is not advisable (due to exposed
cables and obstruction of Council's ability to retain eye contact with the public and the
television cameras), so the work area would need to be modified to allow the laptops to
be mounted into the workspace.
4. RESOURCES
Council agenda packet examples:
www.ci.lonaview.wa.us
www.ci.colleae-station.tx.us
www.ci.lenexa.ks.us
www.sscdc.net
www.ci.aalesburo.il.us
www.colievville.com
5. CONCLUSIONS
Moving to a web-based paperless Council packet for the Town of Vail is costly, yet
technically feasible with a one-time equipment investment of approximately $42,000; an
estimated $6,000 in ongoing annual maintenance; $20,000 in Intranet/Extranet
development fees; plus $30,000 in construction costs to modify the Council Chamber
work area to accept the new equipment, bringing the total investment to $98,000. Staffs
recommendation to implement the system would be similar to what other organizations
have used. We would place the Council packet on both the Town of Vail's Intranet and
Extranet sites so the public and Council could access the information at any time, as well
as download it to their computers in a PDF format. Having the information available on
our Intranet site would allow Council members to access the information even if they did
not download the file to their laptop. A printer would also be available in the event that a
packet (or portion of the packet) needed to be printed, either for Council or public use.
Notes would continue to be recorded onto a laptop and would then be posted (in a PDF
format) onto our Intranet site for Council review and referral. This system also assumes
that Council members already have access to an Internet account. If not, this would
need to be provided as well. Staffs confidence is high in providing a near flawless
system. The town spends approximately $4,000 per year on copier paper, which could
be reduced with a paperless packet scenario. But more importantly, to be completely
successful with a move to paperless requires a high level of support and commitment by
those involved: the Council, staff and members of the public. Without such
commitment, similar efforts across the country have failed. Here too, the research also
discovered other communities that are enthusiastically supportive of their new systems.
Now that the initial research has been completed, this topic requires additional thought,
discussion and direction from the Vail Town Council as it weighs actual costs ($98,000
total) and associated benefits (mission alignment, Council/citizen access and
convenience). This project is currently unfunded.
1-19-01; 8:42AM;E.C. COMMISSIONERS Vail, Town of ;9703287207 # 1/ 4
s
s -
OFFICE OF THE
BOARD OF COMMISSIONERS'
(970) 328-8605
FAX (970) 328-7207
TD (970) 32 797 TOM C. STONE
Err ~ t7ail..iQp1 (9:54AM) MICHAEL L.GALLAGHER
http: //www.eagle-county.com ARN M. MENCONI
EAGLE COUNTY, COLORADO
AGENDA
BOARD OF COUN 1( COMMISSIONERS
REGULAR MEETING DAY
JANUARY 22, 2001
1. 8:30 - 9:30 WORK SESSION - ATTORNEY'S UPDATE
BOCC Conference Room James R. Fritze, County Attorney
2. 9:30 -10:30 WORK SESSION - WEEKLY UPDATE
Garden Level Classroom Jack W. Ingstad, County Administrator
10:30 BREAK
11:00 ON THE RECORD
Eagle County Room
PLEDGE OF ALLEGIANCE
3• CONSENT AGENDA
Items of a routine and non-controversial nature are placed on the consent agenda to allow the Board of County Commissioners to spend
its time and energy on more Important Items on a lengthy agenda. Any Commissioner may request that an item be "REMOVED" from
the consent agenda and considered separately. Any member of the public may "REQUEST any Item be "REMOVED" from the consent
agenda.
A. APPROVAL OF BILL PAYING FOR THE WEEK OF
JANUARY 22, 2009 (SUBJECT TO REVIEW BY
THE COUNTY ADMINISTRATOR)
Julie Snyder-Eaton, Finance Department
B. APPROVAL OF PAYROLL FOR JANUARY 25, 2001
(SUBJECT TO REVIEW BY THE COUNTY
ADMINISTRATOR)
Julie Snyder-Eaton, Finance Department
Eagle County Building, 500 Broadway, P.O. Box 850, Eagle, Colorado 8163 1-0850
1-19-01; 8:42AM;E.C. COMMISSIONERS Vail, Town of ;9703287207 # 4
C. INTERGOVERNMENTAL AGREEMENT AMONG
CHAFEE, EAGLE, LAKE, PARK, PITKIN AND
SUMMIT COUNTIES TO FORM A REGIONAL
EMERGENCY MEDICAL AND TRAUMA ADVISORY
COUNCIL TO BE KNOWN AS THE CENTRAL
MOUNTAINS RETAC, AND DISSOLVING THE
CENTRAL MOUNTAINS AREA TRAUMA
ADVISORY COUNCIL AND THE ROARING FORK
ATAC
Robert Loeffler, County Attorney
D. RESOLUTION CONFERRING POWER OF
ATTORNEY UPON ATTORNEY'S OFFICE TO
DRAW ON LETTER OF CREDIT NO. 423 IN THE
AMOUNT OF $260.00, FOR THE ACCOUNT OF
MICHAEL AND PATRICIA BIGGS t
County Attorney's Office designee
E. RESOLUTION CONFERRING POWER OF
ATTORNEY UPON ATTORNEY'S OFFICE TO
DRAW ON LETTER OF CREDIT NO.
SLCDDEN00462 IN THE AMOUNT OF $692,798.00
FOR THE ACCOUNT OF THE VAIL CORPORATION
(RED SKY RANCH)
County Attorney's Office designee
F. RESOLUTION CONFERRING POWER OF
ATTORNEY UPON ATTORNEY'S OFFICE TO
DRAW ON LETTER OF CREDIT NO.
SLCDDEN00463 IN THE AMOUNT OF $436,108.00
FOR THE ACCOUNT OF THE VAIL CORPORATION
(RED SKY RANCH - RECLAMATION)
County Attorney's Office designee
G. RESOLUTION CONFERRING POWER OF
ATTORNEY UPON ATTORNEY'S OFFICE TO
DRAW ON Lt i i ER OF CREDIT NO. S407407 IN
THE AMOUNT OF $63,387.00 FOR THE ACCOUNT
OF FOX RUN MEADOWS LLLP
County Attorney's Office designee
2
1-19-01; 8:42AM;E.C. COMMISSIONERS Vail, Town of ;9703287207 # 4
H. AGREEMENT REGARDING PROVISION OF
GEOTECHNICAL ENGINEERING STUDIES FOR
MT. SOPRIS TREE FARM AND GENERAL NEEDS
Rich Cunningham, Facilities Management
1. INTERGOVERNMENTAL AGREEMENT BETWEEN
THE COUNTY OF EAGLE, STATE OF COLORADO
AND TOWN OF RED CLIFF FOR ANIMAL
CONTROL SERVICES
Rusty Williams, Animal Control
J. IGA COUNTY OF EAGLE AND TOWN OF RED
CLIFF FOR ROAD MAINTENANCE SERVICES
Brad Higgins, Road & Bridge Director
K. AGREEMENT WITH ASISTENCIA PARA LATINOS
FOR TANF/CHILD WELFARE SERVICES
Kathleen Forinash, Health & Human Services
L. CONTRACT BETWEEN THE COLORADO
DEPARTMENT OF PUBLIC HEALTH AND
ENVIRONMENT AND EAGLE COUNTY BOARD OF
COMMISSIONERS
Kathleen Forinash, Health & Human Services
M. AGREEMENT BETWEEN EAGLE COUNTY
HEALTH & HUMAN SERVICES AND JOSE
BANUELOS FOR TANFICHILD WELFARE
SERVICES
Kathleen Forinash, Health & Human Services
4. PLAT AND RESOLUTION SIGNING
Matt Gennett, Community Development
5. OTHER
A. FINAL SETTLEMENT - COLORADO PROJECT
CONTROL - FOR RENOVATION OF PILOT
FACILITY AT EAGLE COUNTY REGIONAL
AIRPORT
Jim Elwood, Airport
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1-19-01; 8:42AM;E.C. COMMISSIOPNFW~- Vail, Town of ;9703287207 # 4/ 4
B. CONSIDER BIDS FOR OFFICIAL COUNTY
NEWSPAPER
Jack Ingstad, Administration
I
12:00 -1:30 LUNCH
6. 1:30 JAIL INSPECTION
THE NEXT MEETING OF THE EAGLE COUNTY COMMISSIONERS WILL BE HELD ON JANUARY 30, 2001
ALL MEETINGS WILL BE HELD IN THE EAGLE COUNTY BUILDING - 500 BROADWAY, EAGLE- OR OTHERWISE NOTED.
THIS AGENDA IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY - ALL TIMES ARE APPROXIMATE.
THE BOARD WHILE IN SESSION MAY CONSIDER OTHER ITEMS THAT ARE BROUGHT BEFORE IT. SCHEDULED ITEMS
WILL BE CONTINUED TO THE NEXT DAY IF THE BOARD IS UNABLE TO COMPLETE ITS AGENDA AS SCHEDULED.
4