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HomeMy WebLinkAbout2001-02-20 Support Documentation Town Council Evening Session VAIL TOWN COUNCIL EVENING MEETING TUESDAY, FEBRUARY 20, 2001 7:00 P.M. IN TOV COUNCIL CHAMBERS NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1) Citizen Participation. (5 min.) 2) ABC/Learning Tree/Mountain Bell Support, Commitments, Funding Moe Mulrooney Discussion. (30 min.) Cindy Allward BACKGROUND RATIONALE: As a result of the joint planning retreat with Vail Resorts, Inc., the first of January, staff has been agressively working w/the staff, boards of directors, and parents of both Learning Tree and the ABC School, in order to facilitate the process allowing future construction of employee housing at the Mountain Bell site. The result of numerous meetings and discussion is the following: - the boards from both schools have committed to a consolidated non-profit pre-school in the Town of Vail, a "community school" - the boards request a long-term commitment from the Vail Town Council for a permanent location at the Mountain Bell site - the board's request from the Town of Vail the entire financial , construction, and relocation of the schools on the Mountain Bell site STAFF RECOMMENDATION: No staff recommendation at this time. 3) Discussion on Donovan Park. (1 Hour.) George Ruther ITEMITOPIC: The purpose of this meeting is to provide an update to the Vail Town Council on the status of the Donovan Community Park construction process. The design team has made significant progress since last appearing before Council and believes an update to the client will be beneficial. The team's presentation will be 10 minutes or less to provide the Council with an opportunity to ask questions of the design team. ACTION REQUESTED OF COUNCIL: Listen to the design team's 10- minute presentation and then use the remaining 20 minutes to ask questions of the design team. The team will respond to each of the Council's questions the following week. BACKGROUND RATIONALE: The design team, at the direction of the Council's representatives on the team, has scheduled this meeting to keep the Town Council updated on the progress of the Donovan Park construction project. The team anticipates that more meetings will be scheduled on a regular basis throughout the duration of the construction project. a; RECOMMENDATION: The Community Development Department staff is not making a recommendation at this time. 4) ITEMITOPIC: First Reading of Ordinance #3, Series of 2001: Allison Ochs Creation of the Housing Zone District. An ordinance amending the Town Code, Title 12, Chapter 6 to the Town of Vail Zoning Regulations to allow for the addition of Article I. Housing (H) District; amending Chapter 4, Districts established; amending Section 12-15- 2: GRFA Requirements by Zone District; amending Title 12 Sign Regulations, Chapter 4, Sign Categories, Section 11-4A-1: Signs Permitted in Zoning Districts and Setting forth details in regard thereto. (20 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with conditions, or deny Ordinance #3, Series of 2001, on first reading. BACKGROUND RATIONALE: As part of the Town of Vail's objective to encourage affordable employee housing, the Town Council directed staff to create a zone district with the primary purpose of providing sites for employee housing. The development standards of this zone district would be prescribed by the Planning and Environmental Commission as part of a development plan, similar to the General Use zone district. The Planning and Environmental Commission voted to recommend approval of the proposed Housing zone district to the Town Council at their January 22, 2001, meeting. The recommendation of approval carried no conditions. On February 6, 2001, the Town Council reviewed the Housing Zone District. The Council had particular concerns regarding allowing free- market dwelling units as a conditional use in the Housing zone district. As proposed, up to 30% of the constructed GRFA on the site could be within free-market dwelling units. The Town Council requested additional information on how other communities deal with this issue. Please refer to the staff memorandum for additional information. STAFF RECOMMENDATION: The Community Development Department recommends that the Town Council approve Ordinance #3, Series of 2001, on first reading 5) ITEMITOPIC: First Reading of Ordinance #6, Series of Dave Hilb 2001: Timber Vail Subdivision. An ordinance amending the Bill Gibson Official Town of Vail Zoning Map and rezoning of the proposed Lot 1 and 2, Timber Vail Subdivision from Residential Cluster zone district to Single-Family Residential zone district; and setting forth details in regard thereto. (10 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with conditions, or deny Ordinance No.6, Series of 2001, on first reading. BACKGROUND RATIONALE: The property owner, David Hilb, requested a rezoning of the proposed Lots 1 and 2, Timber Vail Subdivision from Residential Cluster Zone District to Single-Family Residential Zone District. The Planning and Environmental Commission reviewed and recommended approval of this request to the Town Council at their January 22, 2001 meeting. A copy of the Planning and Environmental Commission staff memo has been attached for reference. STAFF RECOMMENDATION: The Community Development Department recommends that the Town Council approve Ordinance No. 6, Series of 2001, on first reading. 6) Brent Wilson ITEM/TOPIC: Second Reading of Ordinance #4, Series of 2001: "Parking Pay-in-Lieu" Policy. An ordinance amending Chapter 12-10, Town of Vail Code (Off-Street Parking and Loading); with specific regard to the "Parking Pay-in-Lieu" Policy application and fee structure; and setting forth details in regard thereto. (10 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications or deny Ordinance No. 4 on second reading. BACKGROUND RATIONALE: If approved, Ordinance No. 4 will adopt the changes to the Town's "Parking Pay-in-Lieu" policy requested by the Town Council over the past six months. Please refer to the staff memorandum and ordinance for complete details. There have been no changes made to Ordinance No. 4, Series of 2001 since first reading. RECOMMENDATION: Based on the direction provided by the council thus far, staff recommends that the Town Council approve Ordinance No. 4, Series of 2001 on second reading. 7) Discussion of Purchase of Waterfalls in East Vail for Open Space. Brad Udall (20 min.) Russ Forrest ITEM/TOPIC: Purchase of Lots 15 & 16 in the Bighorn Subdivision, Second Addition as open space. ACTION REQUESTED OF COUNCIL: Approve of an appropriation to purchase Lots 15 & 16 with the support of the Eagle Valley Land Trust. BACKGROUND RATIONALE: A proposal to replat and rezone the above mentioned lots has been received by the Community Development Department. Lot 15 is 83,560 square feet and zoned primary/secondary. Lot 15 is primarily in a red avalanche hazard zone. Lot 16 is 125,797 sq. ft and is zoned Agriculture/Open Space. There is a "by right" development potential on lot 16 of one 2000 square foot single family dwelling unit (excluding GRFA credit). Lot 16 was identified in the Comprehensive Open Lands Plan as a high priority for acquisition because it was in a red avalanche zone, provided access to a water fall, and could provide access to a potential south trail. Since this application was submitted, staff and the Eagle Valley Land Trust have been working with residents to purchase lots 15 & 16 as open space. The Eagle Valley Land Trust has entered into a contract with the developer contingent upon the Land Trust raising $365,000 and the Town of Vail raising $250,000 for a total purchase price of $615,000. The land trust, as of this date, has raised $295,000. The Trust is requesting that the Town increase its total commitment by $60,000 for a total of $310,000. The land would be owned by the Town of Vail and the Eagle Valley Land Trust would have a conservation easement on the land as proposed. STAFF RECOMMENDATION: Approve of the purchase of lots 15 & 16 and appropriation of $310,000. 8) PEC Appointments. (5 min.) George Ruther • 3 Positions are a 2-Year Term • 1 Position is a 1-Year Term 9) Request by Vail Resorts to Utilize the Bike Path from Forest Road Tom Moorhead West to Cascade Village and from the LionsHead skier bridge to West Forest Road. (5 min.) 10) Town Manager's Report. (5 min.) Bob McLaurin 11) Adjournment (9:50 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 2/27/01, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 3/6/01, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 316/01, BEGINNING AT 7:00 P.M. IN TOV COUNCIL Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. I February 25, 2002 Town of Vail Council Members Rsr: Vail Childcare Facility Dear Council Members: On Tuesday February 20, 2001, an item has been placed on your calendar to discuss the future of the Learning Tree and ABC schools. Learning Tree and ABC have been providing early childhood enrichment services to the Vail Valley since 1975. Many of you, your family, friends and employees have benefited from the affordable childcare services provided by these two Cron-proPt schools. As you are aware, the current site of the two schools is under consideration for development of an employee housing project. While we share your enthusiasm and commitment to employee housing, we strongly urge you to include an ongoing early childhood enrichment facility as parr of the Council's long term plans for the Town. Many of you have experienced and enjoyed the loving care provided to our children by the two schools over the years. The teachers and staff have worKed extremely hard to provide this service to our community. We are asKing you to make a long-term commitment to a single combined non-profit preschool in the Town of Vail; To ensure the Mountain Bell site for the school and the entire financial bacKing for the consolidation, construction and relocation of the schools on the site. Your commitment is essential to our Town's livelihood and the future of our children. We hope you will taKe this request seriously and support our efforts. ThanK you in advance for your consideration. sincerely, LEARNING i Kt t AND ABC SCHOOL STAFF Children Are our Future! VAIL TOWN COUNCIL Learning Tree and ABC School presentation Agenda --IM XPWM~~ 1. Historical Perspective of Learning Tree and ABC School 2. School Proposal I Council Discussion 4. Public Comments 5. Closing LE4RN1NG TREE/ABC SCHOOL TOWN COUNCIL PR!'JP05AL VAdL TOWN COUNCIL 1. Uninterupted School ervice 2. Long Term commitment from the Town for Child Care Facility Within Town Limits I Turn Key° Project for All Construction and Related Expenses 9. Definitive Site and Location Within Town Boundaries s. Long Term Ground Lease at Same Rent 6. Cost of Construction and Moving Expenses Covered by Town 7. Defined Budget for Relocation s. Town/School "Relocation Committee to be formed Vail Child Care Center Wish List 'presented by Learning Tree and ABC School firm commitment from Town firm schedule for project 4,500 square foot facility 99 year lease term at $2 per year No interruption of service Turn Key construction including carpet and paint Not institutional school Snow plowing by Town Separate parKing and drop off areas Active participation In design of building including the playground playground In cost Landscaping and decorative fencing included Useable basement In-floor heat We and secure during building LooK at environmental issues Architectural services Included In worK Moving expenses to be Included in costs Planning and development money Security system MEMORANDUM TO: Vail Town Council FROM: Brent Wilson, Department of Community Development DATE: February 20, 2001 SUBJECT: Ordinance No. 4, Series of 2001 Parking Pay-in-Lieu Although there are no changes proposed for Ordinance No. 4 upon second reading (other than Council's requested change in commercial fees), I wanted to briefly address a discussion topic from our February 6th meeting. Staff feels very strongly that the "trigger" for the new pay-in-lieu program implementation should occur at demolition/rebuild. We must maintain a pay-in-lieu option in the interim so we don't prohibit redevelopment. Although one goal of the program revisions is to implement the pay-in- lieu option only where appropriate, there are other outstanding issues that go above and beyond the realm of parking location. In Lionshead, for example, there are a large number of properties that may never demolish and rebuild due to the nature of condominium associations and the presence of significant non- conformities on each site. Our emphasis with the Lionshead Redevelopment Master Plan is towards the "reskinning" of many properties, as opposed to complete demolition. If we assume many properties will never tear down existing structures, they most likely will have no place to locate on-site parking when they redevelop. Under these circumstances, staff believes a requirement of on-site parking (in the absence of a total demolition) could prove to be a disincentive to redevelopment. However, there are some properties in Lionshead (including the old gondola site, the Sunbird Lodge, Concert Hall Plaza and Montaneros) where the provision of on-site parking is anticipated with demolition/rebuild. These projects alone could replace 250 (or more) parking spaces that would otherwise be accommodated in the Lionshead parking structure. Therefore, staff believes the proposed changes are a definite step in the right direction. The Department of Community Development recommends the Vail Town Council approve Ordinance No. 4, Series of 2001 on second reading. -1- 'ark ingPaylnL:euFeb2O.doc TOW, OFVAIL ORDINANCE NO. 4 SERIES OF 2001 AN ORDINANCE AMENDING CHAPTER 12-10, TOWN OF VAIL CODE (OFF-STREET PARKING AND LOADING); WITH SPECIFIC REGARD TO THE "PARKING PAY-IN-LIEU" POLICY APPLICATION AND FEE STRUCTURE; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, the Vail Town Council recognizes a need to re-evaluate parking obligations for properties within Vail's commercial core areas in an effort to provide accurate and practical off-street parking requirements; and WHEREAS, the Vail Town Council, the Town of Vail Planning and Environmental Commission and Town of Vail staff have worked with consulting experts at public hearings in order to examine the issue of parking in Vail's commercial core areas; and WHEREAS, The Planning and Environmental Commission of the Town of Vail has recommended approval of these amendments at its March 27, 2000 meeting, and has submitted its recommendation to the Vail Town Council; and WHEREAS, the Vail Town Council considers it in the interest of the public health, safety, and welfare to adopt these amendments to the Zoning Regulations. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Purpose: The purpose of these amendments is to provide a pay-in-lieu program that is consistent with master plan goals and objectives while providing feasible and convenient provisions for off-street parking. Additionally, the pay-in-lieu program is intended to direct development in commercial core areas in a manner that is of substantial benefit to public and private interests. Section 2. Section 12-10-16, Vail Town Code, is hereby amended to read as follows: (Added text is shown in bold type; deleted text is yep) 12-10-16: EXEMPT AREAS; PARKING FUND ESTABLISHED: A. Criteria: The Town Council by resolution may exempt certain areas from the off-street parking and loading requirements of this Chapter if alternative means will meet the off-street parking and loading needs of all uses in the area. Prior to exempting any area from the off-street parking and loading requirements, the Council shall determine the following: 1. That the exemption is in the interests of the area to be exempted and in the interests of the Town at large. 2. That the exemption will not confer any special privilege or benefit upon properties or improvements in the area to be exempted, which privilege or benefit is not conferred on similarly situated properties elsewhere in the Town. 3. That the exemption will not be detrimental to adjacent properties or improvements in the vicinity of the area to be exempted. 4. That suitable and adequate means will exist for provision of public, community, group or common parking facilities; for provision of adequate loading facilities and for a system for distribution and pickup of goods; and for financing, operating and maintaining such facilities; and that such parking, loading and distribution facilities shall be fully adequate to meet the existing and projected needs generated by all uses in the area to be exempted. -1- B. Parking Fund: -1 ? and LieRshead Mixed Use4 For projects located within the Town's "Parking Pay-in-Lieu" zones (as identified on the Town's official "Parking Pay-in-Lieu Zone" maps, incorporated by reference) property owners or applicants shall be required to contribute to the Town Parking Fund, hereby established for the purpose of meeting the demand and requirements for vehicle parking to the extent outlined in applicable master plan documents and the zoning regulations. At such time as any property owner or other applicant proposes to develop or redevelop a parcel of property within an exempt area which would require parking and/or loading areas, the owner or applicant shall pay to the Town the parking fee hereinafter required. 1. The Parking Fund established in this Section shall receive and disburse funds for the purpose of conducting parking studies or evaluations, construction of parking facilities, the maintenance of parking facilities, the payment of bonds or other indebtedness for parking facilities, and administrative services relating to parking. 2. The parking fee to be paid by any owner or applicant shall be determined by the Town Council. 3. If any parking funds have been paid in accordance with this Section and if subsequent thereto a special or general improvement district is formed and assessments levied for the purpose of paying for parking improvements, the payor shall be credited against the assessment with the amount previously paid. 4. The parking fee to be paid by any owner or applicant is hereby determined to be fifteen th3usa.gd-dellam eighteen thousand five hundred ninety-seven dollars and eighty cents ($15,000. $18,597.80) per space for residential uses (including, but not limited to, accommodation units, timeshares and fractional fee units). There is no pay-in-lieu fee for commercial uses. This fee shall be automatically ;n^„~ed adjusted annually by the percentage the Consumer Price Index of the City of Denver has increased or decreased over each successive year. 5. For additions or enlargements of any existing building or change of use that would increase the total number of parking spaces required, an additional parking fee will be required only for such addition, enlargement or change and not for the entire building or use. No refunds will be paid by theTown to the applicant or owner. 6. The owner or applicant has the option of paying the total parking fee at the time of building permit or paying over a five (5) year period. If the latter course is taken, the first payment shall be paid on or before the date the building permit is issued. Four (4) more annual payments will be due to the Town on the anniversary of the building permit. Interest of ten percent (10%) per annum shall be paid by the applicant on the unpaid balance. If the owner or applicant does choose to pay the fee over a period of time, he or she shall be required to sign a promissory note which describes the total fee due, the schedule of payments, and the interest due. Promissory note forms are available at the offices of the Department of Community Development. 7. When a fractional number of spaces results from the application of the requirements schedule (Section 12-10-10 of this Chapter) the parking fee will be calculated using that fraction. This applies only to the calculation of the parking fee and not for on-site requirements. (Ord. 3(1999) § 11: Ord. 10(1994) § 1: Ord. 6(1991) § 1: Ord. 30(1982) § 1: Ord. 47(1979) § 1: Ord. 8(1973) § 14.800) Section 3. Section 12-10-21, Vail Town Code, is hereby added to read as follows: Section 12-10-21: PARKING PAY-IN-LIEU ZONES ESTABLISHED: The "Parking Pay-in-Lieu Zone" maps (attached to Ordinance No. 3, Series of 2001, and available for inspection in the office of the town clerk) shall be used to identify properties within the parking pay-in-lieu zones referenced in Section 12-10-16 above. Properties will be required to comply with the amended program upon demolition/rebuild. Properties not included in the pay-in-lieu zones may apply to the Planning and Environmental Commission for review if the provision of on-site parking on the property would circumvent relevant objectives of applicable master plan documents including, but not limited to, parking, pedestrianization, and vehicle penetration elements. -2- Section 4. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 5. The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. Section 6. The amendment of any provision of the Town Code as provided in this ordinance shall not affect any right.which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 7. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 6th day of February, 2001 and a public hearing for second reading of this Ordinance set for the 20th day of February, 2001, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Ludwig Kurz, Mayor Attest: Lorelei Donaldson, Town Clerk -3- READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 201" day of February, 2001. Ludwig Kurz, Mayor Attest: Lorelei Donaldson, Town Clerk -a- t Paymin=Lieu Properties Lionshead I ITRkt.TEj i 2 L, 1 508 PARKING STRUCTURE VVEST-WINDS 608 'I . UNPLATTED 1 1 3,95 r NORTH DAY 543 ~ LION'S ~ VANT PQIriTE ` RARKING LOT I I PRIDE I I r uAU.GLO ~ 70r L " I LANDMARK EAST LIONSHEAD CIRCLE CIS 4" 0 7 TRC If` i 1 ~ r I r TRACT C aao FN',-'JMV 4i, tI F 452 ~ LODGE AT LIONSIIEAD LIE SUNUIRD GONDOLA 1 IU 7ttU S MONITANEROS I TICKET-- TREETOPS TRAM I ,J ~ . 684 360 4 ItTn~~~"AL) i LE 4 ( ti76 714 L1014 S SQUARE NORTH MARRIC5IT UNPL.ATTED . FAD ~r a it LION'S SQUARE j ' I F80 LODGE 'I 660 II I, ANTEERS GONDOLA TRACT S Ali i e ciRCLE Pay-in-Lieu Properties r t Pay-in-Lieu Properties Vail Village 1 143 143 CROSSROADS OF VAIL ~I LOT P/ CONDOMINIUM I TRANSPORTATION PARKING COT LOTP LGTF CENTER TRACT B&C i 1#I 241 122 ALEr\ 1 EAST MEADOW DR~ ~n`R= VIUAGE CENTER K 6 L ' AUSTRIA NAU$~ LL Z 1.OT P: MOUNTAIN f1AIJ9 - ORNF E 12a 2 CONDO - sz r~ I'+8 26'l I VAIL AFHLCFIC ~ 124 e r r!' - CLUB -1~ 1~1 1 TRACT 6 & C \ ,tip' Y AAA'.'.'.®®® 11 1 LwEr9s I I~~ ~ J r ~ r ~ ~ ! s gJ5~k5'' 9d~, : r 4 - _ - ~w- 4w ~'3 17' Da I,II ¢u jI'I~ ! I I15 Al 03 iy jc~llala,~~~ l13i j14 lp~A J ~1t 1 f bent tCEhDR o- u- GORE LI 'i 12S 4 1 1 ~ ~'a cnec,ua~Rx of 1 r~ RIDGE CHECKPOINT VILLA 1HALLA 365 1 WEST t CHARLJE - ?~s ~ ~ ~J 1~ ~ i ~ c 1DD l i tai a N1 " pC1 360 CX RD - RAnre A,H,C 1 J' d-J ~Nb 3 MORN LODE RIDmEi74 ice' NP p %CHRISTIANA COtJD'J `P AT VAIL TIVJLI t UYf.I L' _ THE LODGE AT VAIL 356 ~o7E~ E A 7 fi7L U b1 418 d b ~l`ICLRBE' LODGE TOWER A 13k~ E jI'GL CLUB _ L 200 ~ oTREET T~ LODGE TRACT E t a8 , 'IE f 30u Su3 ! i 11 325 - 7 w r Pay-in-Lieu Properties Donors to East Vail Waterfall Project on Lupine Drive Gifts $101-$250 Gifts $50,0004100,000 Noel & Janice Belcher* Claudia Dulude* Stanley & Marjorie Black Bill & Tana Stewart* Jim & Jan Brenneman Virgil & Mary Cooprider Gifts $10,001-$25,000 Shelley W. Emerick Robert & Teresa Lindsay Family Foundation Ilene M. Good Martha B. Wilson* Catherine Hoover Gunars & Veva Jakobsons Gifts $5,001-$10,000 Lawrence Karlin Maureen Stevenson Charles & Gretchen Lobitz Johnnie & Deborah Odum Gifts $2,00145,000 Bob & Barb Page Tom & Kim Boehland* David Schnegelberger Kent & Barbara Erickson Linn & Wag Schorr Neil & Ann Muncaster* W.I. & Trudy F. Thomas Gifts $20-$100 Connor & Zachary Thomson* Marion Becker Bruce & Joni Berger Gifts $501-$2,000 Katie Boone Anonymous David & Jean Case Gerhard Assenmacher & Robyn Landry Robert A. Cofsky Milt Brown* David & Robyn Cole Mr. & Mrs. Lawrence Flinn, Jr. Allen Dorsett Catherine Hoover Mike & Penny Dyer In Memory of Ann Nowell James C. Eller P. Langegger Caroline Fisher Anne Laumann Steven Friedel Lupine Partnership George & Sharon Garro Mr. & Mrs. J. Landis Martin Philip Higuera Steve & Kathy McConahey Kaye & Bud Isaacs W. Peterson Nelson Sunder Mehta Vail Board of Realtors* Pete & Susan Mott William T. Slick, Jr. Mauri Nottingham In Memory of Ann Nowell (2) Gifts $251-$500 Tom Page Kathy Borgen Susan G. Pollack Mr. & Mrs. John P. Box Mark Porter Hope G. Curfman John & Suzanne Robinson Gail & David Deutsch Alex Sarratt Tim Horan, Jr. Valerie J. Smith Robert Truscheit* Kristina Steinberg Joseph E. Wagner Tom & Flo Steinberg* Dr. Timothy Wirt Alice Stephens Jim Swayze Carroll Tyler Brad Udall & Jane Backer* Watts/Cohn Andy Wiessner This is a preliminary list. We do our best to acknowledge people correctly, but from time to time we make mistakes. If you would like your public acknowledgement to be different than that shown please contact us at 970-827-4171 or budall@evlt.ore. *part or full amount is pledged j V r / !I' ~I 11 y,r/ V ~^*'V V TOWN OF PAIL49 ' Office of the Town Manager i i 75 South Frontage Road Vail, Colorado 81657 970-479-2105ITax 970-479-2157 MEMORANDUM .M TO: Vail Town Council FROM: Robert W. McLaurin, Town Manager DATE: February 13, 2001 SUBJECT: Council Information Update/Other The purpose of this memo is to bring to your attention two items which you may wish to consider on Tuesday. The first is a request by Vail Resorts to utilize the bike path from Forest Road west to Cascade Village and the bike path from Forest Road east to Lionshead base area for motorized vehicles. Specifically, Vail Resorts is requesting that they be allowed to utilize these areas by snow machines in order to facilitate the management of the ski mountain. Section 6-3E-6B. of the Town of Vail Code prohibits the use of skimobiles on bike paths except with the written permission of the Vail Town Council. Attached to this memo is a letter making such request. You might recall that several years ago Vail Resorts utilized Forest Road for access with snow machines. During our conversations with the affected property owners along Forest Road, Vail Resorts began to divert snowmobile traffic to these bike paths. Recently, we have had several complaints by an affected property owner in the Cascade Village area. Other than the complaints from one property owner, the use of the paths has been without incident. The environment on Forest Road has been greatly improved. It is my recommendation that you authorize the use of these bike paths for this purpose. I believe that it will continue to enhance the operation of the ski mountain while minimizing impacts on all adjacent property owners. The second item we have been discussing is the feasibility of installing a "Real Time Prediction" System for our bus system. This system produced by "next bus" is a computerized system, which uses GPS transmitters on the buses to predict the time of the arrival of the next bus. We looked at a demonstration of this technology last week and believe very strongly that this is a viable alternative for our system. The system is currently in use in a number of major metropolitan areas including San Francisco, Glendale, California, and Boston, Massachusetts. j BECYCLED?AYEA -2- The cost for installing this system on the in-town shuttle including hardware, software, and ongoing operational costs is approximately $250,000. We currently do not have this money budgeted, but are looking for ways to fund it in the fiscal year 2001. As we have discussed, this would greatly relieve the frustration of not knowing when the next bus would arrive, and would allow guests on the in-town shuttle route to choose between walking to the next destination or waiting for the next bus. I will keep you advised as we proceed with this issue. Attachment Vail, 497 February 6, 2001 Mr. Bob McLaurin Town Manager Town of Vail 75 S. Frontage Road West Vail, CO 81657 Re: Winter use of Bike Paths in Lionshead and Cascade Village areas. Dear Bob, Pursuant to article 6.3E.6, Section B of the Town Code of the Town of Vail, Vail Associates, Inc. hereby requests written permission from the Town of Vail for VAI snowmobiles to use the bike path from the Sewer Plant along the south side of Gore Creek to the lower end of Cascade Way ski run on a seasonal basis (November 1- May 1). We also request permission to utilize the bike path along the north side of Gore Creek from the Lionshead Skier Bridge to West Forest Road. In recent years, VAI in concert with the of Vail and the West Forest Road homeowners, have shifted snowmobile traffic to the above bike paths to reduce impacts on West Forest Road homeowners. Town of Vail staff including the Town Manager, Town attorney and various council members have participated in these meetings with West Forest Road homeowners. There are really no neighbors on the route to Cascade Way. The route is not maintained in the winter time. Recently there have been interactions between the Vail Police Department and Vail Associates, Inc. regarding our use of the Cascade Way route. This was precipitated by complaints from Cascade Village homeowners. We have a critical need in the winter to be able to expeditiously access our equipment and supplies located at our Vail Associates, Inc shop when we have problems on the mountain. That critical need frequently requires snowmobile access. n;c.••?- 4me•rr.2:< f? Fesorr v... eeso>,- Vail We understand the objectives of the Town code with respect to vehicular use of the paths. However, we agree, it is necessary for vehicles to plow or maintain certain parts of the bike paths in the winter. Last fall, the bike path was closed for several months for tree removal. My point is that there are numerous exceptions to the prohibitions of vehicular use on the bike paths and for good reason. I request an immediate meeting with your staff to discuss this issue prior to taking it to the Town Council for a decision. I think we can resolve this issue jointly. In the last year we have reduced the size of our snowmobile fleet by fifty percent, reducing their impacts by fifty percent as well. Please let me know when we can meet to discuss this issue. Sincerely, Joe Macy Governmental Affairs Vail Associates, Inc. Attachments: Bike Path Maps cc; Bill Jensen Eric Stein Brian McCartney Porter Wharton No,rH timerrc~sry Rescc v... eao.rE I - _ t~r'_y yl I 1 ASPEN TREE WHITE RIVER NATIONAL FOREST PRR Y E A qd SANDSTONE LO %Y v j3 PARCEL 5ppaz9~ %i. 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L POTATOttCH $o$o on, SECOND FILING ParAralPgTCHPP TOWN OF VAIL BOUNDARY ECUB'. n 52 + 1 f1 d .y d} f f A ,a a l n~ I F H V^iN N~ sE .+r. rr Aµ 5 A Bw, !df + INTERSTATE 70 y I a~- IL 0 id FILING ~;,y; ° UN IL CONDOS . _ M ~ y' .m• SDD 23 y ^ T D, LVLLAGE 2nd LING SDD7 ~Pf°~ 'V ILL ~ 9th.FILING / r.: SDDe21 .m ~ a :%wt}1*ts.;:I%i~::~~`' N d., oetlKKa _ a'T" 1 i I o A6 as ' Y+r i^3`• /}LIL VII ~ i8 b a v~7.~tiv Sf. r iRx..ae .y ..c °oo co po°op° } p 9 O O '};f i.' d' ou°o L $4° y i p m° $m° coo°Po° ,ms. °6° oo $O~ 8P rv^" } ~t 29 . o .oogo n p cc$o o°oonoc', of 'r y • oo° m o o °b°c °o~'6'. c o5$a'~";i<:::;;;:;; oo°n oho b°o ° o°c o°oc~°Fe °°aocp °39 f f y a.!~o° n° 8$0 + 66 0 ° ° p° ° n op °p°°o° o .,a8$ ° o°° °ocy°o 8°o t::.?:• pP.p°'OO p oo O ~pOpQOO° QQO 6 riV ii ii 4 00 h ryf'ry I•'.••• .0 0 '$p~ d00060°pyoopb ~DO°p pap~oa'pa$°~pdP~°pp On00~'T~'''i °o0.. ~ `~a, dV Mo. 00 O° °~p pOO p°p00~O Oap µ ~•,Gt~~~•, EpdqBf=°o 88ocny{,y,{_~~ 999}y~~ yq.~.,'~^$'p°ca c$°b $0 - - °cgP o°Oo °p°C OSCB p°p ° $ o°oOc° Oat DD-IS ///r/ Tn>' ~~:Ind(:.° -1'4r.vn°./bn°,. 0 iii• Yp. p0 O°O O ° Oti : y ~MORCIJS SUBDIVISION VAIL LIONSHEAD o p' N-" r y -gEgaB~'[OT1"HL1C:S~ r., Isl. FILING, ISi. A60.__ WHITE RIJR NAl IONALxFURE57-T -I 1 I EKAf VaIL~FY EM:ANCfi!i:v 9~SNME'iN5 0i, ~ `-1-- ~J WM1 [4W n16 V MEMORANDUM TO: Vail Town Council FROM: Bob McLaurin, Town Manage RE: Town Manager's Report V DATE: February 20, 2001 FORD PARK TRASH ENCLOSURE The RETT 5-year budget currently provides for construction of a trash compactor in Ford Park in Y2002 at a cost of $105,000. When Council realigned its RETT priorities last fall, it pulled most Ford Park Master Plan upgrades in order to complete projects throughout the community, including Donovan Park, Red Sandstone School Site, Lionshead Park, trails/paths, etc. Because the trash compactor placement was reliant upon completion of another major Ford Park upgrade (accel/decel lanes, reconfiguring parking and a softball field), and because the Amphitheater had already been required to remove its trash collection from the lower bench and to coordinate with both the town and VRD at a central upper bench site, staff is now requesting the allocation for Y2002 be moved forward to 2001. Attached, Council will find a proposed budget for this trash enclosure at $48,481.00. Without the previously mentioned major upgrade to the parking lot, frontage road, and athletic field, there is not enough space to construct the compactor. Therefore, with Council direction, this item would be included in the first supplemental appropriation to be heard as an ordinance on March 6. ICE REQUESTS FOR DOBSON Because of the extensive ice repair at Dobson Arena, staff has been asked to refrain from encouraging community requests for ice time, via the town management agreement with VRD. Jim Heber indicates the 3-4 month shut-down will already cause a substantial loss of revenue for the district. COUNCIL CONTRIBUTIONS Sybill had put staff in touch with Anne Wenzel of the Rocky Mountain Planning Group, Inc. (RMPG) to discuss a clarifying process for Council Contributions. Council has questioned both the criteria and process in the past, and this analysis could provide further concrete steps in fulfilling Council's mission to achieve Vail's vision to be the premier mountain resort community. Staff requests direction in regard to this proposal, particularly in light of its proposed conclusion occurring by May or June, which is timely to our current contribution process. The total for this assessment is $4,950. The proposal is attached to this report. -2- SPECIAL GUEST SHOPPING Based on a Town Council request last spring, staff contracted with 2000 Daniel Johnson Presentations to conduct a "special guest shopping" survey to determine if Town of Vail businesses were given first priority with guest requests: if staff at the information booths strove to keep guests in the Town of Vail; and to measure the overall guest experience when visiting locations. Attached to this report are monthly summaries, June through September, for this survey. If Council would like additional detail, copies of all questionnaires can be obtained from Pam Brandmeyer. The cost of this process was just under $5,000. Daniel Johnson Presentations suggests continuing to "measure" the Town of Vail at least once a month to make sure we maintain a baseline to work off and to keep employees on their toes. The current project underway under the auspices of the Vail Renaissance is strictly measuring guest service. For the Town of Vail, we were measuring whether the information centers were sending or recommending business outside the Town of Vail. Staff would like direction from Council as to whether continuing once-monthly surveys are conducted. NEXT BUS SYSTEM Last Tuesday I briefed the Council on the smart bus technology which would allow passengers to know the arrival time of the next bus. As I discussed, this technology would be of great assistance to our guests and would significantly reduce frustration in knowing when the next bus would arrive. It is our intention to move forward and begin the process of installing this product on the in-town shuttle. The cost for this technology is $250,000. Unless the Council objects, we intend to execute a contract with "Next Bus" the end of this week and will move forward as quickly as possible on the installation of this system. We will include the $250,000 in the first Supplemental which the Council will consider later in March. UPCOMING ITEMS: February 27. 2001 - WS Walkabout/Lunch - Kaltenberg Castle Brewery - Lionshead (11:30 a.m.) Vail Housing Authority Special Events Process PEC/DRB Report Village Parking Structure March 6. 2001 - WS 1-70 Noise Mitigation Fire Station Discussion March 6. 2001 - TC Colorado Open Request for Funding Courtesy and Information Update on Pre-approved Booth Creek Prescribed Burn 4 ft ll' W w l./Y'V effW ddG6t P' e Rocky Mountain Planning Group, Inc. Business, Estate and Charitable Planning February 12, 2001 Ms. Pam Brandmeyer Assistant Town Manager Town of Vail 75 South Frontage Road Vail, CO 81657 Dear Pam: I very much enjoyed talking with you several weeks ago about the Town of Vail's Council Contributions, and what you and several of the Council members are thinking about in terms of developing a clear strategy and rationale for how these public funds are spent to support worthwhile projects and organizations in the community. What follows is a brief proposal for how Rocky Mountain Planning Group, Inc. (RMPG) would work with you and the Council to (1) conduct a comprehensive review of the Council's processes and contributions made in recent years, (2) frame and facilitate several group discussions related to the purpose, strategy and best use of these funds in the future, and (3) develop recommendations for the Council's consideration as to the future of its community contributions. This process will involve both looking backward (reviewing TOV's Council Contributions funding processes from current and recent years, including an analysis of what has been funded, the ratio of applications to actual funded projects, decision-making criteria, evaluation outcomes, etc.) and planning for the future. A particular emphasis will be placed on YN. xiities to use Council Contributions to further the Town of Vail's recently articulated mission to achieve Vail's vision to be the premier mountain resort community... and defining and articulating priorities and setting in place processes that best achieve that mission. Scope of Work I would conduct a number of key tasks as part of this review and planning process. These include: 1. Review relevant written materials and budgets related to Council Contributions over past three years. 2. Conduct in person interviews with all seven TOVCouncil members to identify issues and gain their P;..~..,:ive. Benchmark Plaza Building, Suite 308 48 East Beaver Creek Blvd. • P.O. Box 2882 • Avon, CO 81620 970.949.9281 • Fax 970.949.1983 • rmpg@vail.net l' 3. Conduct 2 to 3 interviews with key staff persons involved in the Council's contributions process. 4. Conduct 2 to 4 interviews with community leaders who have a broad perspective on TOV's contributions and processes. 5. Convene and work with an ad hoc Council Contributions Review Committee (to be formed for the duration of this project to work with the consultant) to review findings and develop a strategy for presenting issues and organizing work sessions for the full Council. This Committee would be small and would meet on a very limited basis. 6. Plan and facilitate two or three short and focused work sessions regarding the Council's contributions as part of the regular Tuesday Council meetings. Agenda items would likely include a presentation of the consultant's findings, a strategy development session, and review of recommendations related to new guidelines, application procedures, etc. 7. Prepare recommendations for strengthening and improving Council's Contributions, to be presented and reviewed by Council. Outcomes Several of the outcomes of this review and planning process would be: ? A clear and articulated strategy about what TOV wants to accomplish with its community contributions/grants. ? Consensus regarding goals and priorities of Council's Contributions in the future. ? Clear and standard processes and procedures for community nonprofits to apply for TOV funding. ? Policies and guidelines that will help TOV Council coordinate decision-making and distribution of contribution funds that are in line with and promote the recently articulated vision, mission and goals for TOV Consultant's Experience I would be the consultant for RMPG for this work. I have over 15 years of experience working with funding groups to evaluate their grantmaking, assess the effectiveness and impact of grants, develop policies and procedures, and other related activities associated with promoting strategic grantmaking. My clients include large national foundations, smaller family or regional foundations, church and other volunteer groups making t ~ community contributions, and corporate community affairs/giving programs. I also have experience working with government agencies, having conducted a similar review and planning assignment for a coalition of environmental governmental agency funders in the greater Philadelphia area. Please let me know if you would like more information on my background or client references. Time frame and Fee for this Project As we discussed, you would like to see this project conducted in the first half of 2001, with significant progress made by May or June in order to inform the application process and guide decision-making in the next fiscal year. Our professional fee for this work would be $4,950; this is based on an estimated 55 hours of time. We would ask that you pay a first installment of $2,000 upon notification to proceed, a second installment of $1,500 in late April, and a third and final installment of $1,450 upon completion of the assignment. Pam, this kind of review and planning for Council's Contributions is very timely and important, given the amount of funds involved, the lack of a clear and cohesive funding strategy, and the recent clarification of TOV's mission and goals. I look forward to discussing this proposal with you further. Sincerely, Anne Wenzel C~Ire~ ~ f~.1rw ylf nh a4 e KgdI'~ ddb D Terms of Agreement x Special Guest Shopping Objectives for Vail Information Centers Summer of 2000 The key objectives are: • Determine if Town of Vail businesses are given first priority with Guest requests. • Staff strives to keep Guests in the Town of Vail. • Measure the overall Guest experience when visiting locations. Shopping Details Shoppers will: • Personally visit each of the two Vail Information centers. • Will act as both first time and repeat visitors to Vail. • Will have detailed shopping and lodging requests including: o Lodging within specific price range. o Specific lodging properties not located in Vail. o General retail questions, i.e. "Where can I buy books?" o Events - "What's going on and when?" o General visitor requests, "So we are finally here what should we do?" • Observe the location of non Vail business brochures. • Make visits randomly at various times and days of the week. • Shoppers will not follow the usual procedure of completing a transactions in the centers so there will not be a need to reimburse for expenses (saving time and money for the Town of Vail). • Shoppers will be polite and professional in nature and appearance. • All shopping experiences will be of a positive nature (i.e. shoppers will not be complaining). • Shoppers will vary in demographics (i.e. possibly singles in their twenties, parents with children and empty nesters). The agreed shopping period is from June V to October 1" 2000. It is recommended the shopping service be continued on an ongoing basis. C 2000 Daniel Johnson Presentations Ph:+1 970 547 4435 Fax: +1 978 547 9888 Email: lohmaon@vall.nat 1 l Reports and Services The town of Vail will receive: ? Copies of the original of each shopping report completed (provided together once a month). These reports will be handwritten. ? A monthly executive summary in outline format (maximum two pages) that provides an overview of the reports from that month and independent conclusions regarding the Vail information centers. Terms and Conditions • All forms and materials are © Daniel Johnson Presentations and remain the property of Daniel Johnson Presentations. Forms and materials may only be copied and distributed for the exclusive use of the Town of Vail. • Payment is due with 14 days of invoicing. • Information gathered may be retained in a database maintained by Daniel Johnson Presentations and will be referenced by only by industry not by location without the written permission of the Town of Vail. Frequency of Shopping Based on the Town of Vail's objectives it is recommended shopping be conducted an absolute minimum of 4 times a month per center building up to approximately 15 times a month per cneter during peak seasons which include July, August and early September. Fees Based on the services outlined and recommendations made above the fees will be: C 2000 Daniel Johnson Presentations Ph:+1 970 547 4435 Fn:+1 970 547 9899 Email: johnaon@vail.net 1) $475 -Initial survey design fee to develop forms and create shopping standards. $49/shop - For each information center visit. $200/report - For each executive summary report created. Estimated total cost is $4999 based on: • The survey design and development fee. • Conducting 76 shops: 0 8 shops in June and September o 30 in July and August • Four executive summary reports To reduce the overall cost the total number of shops can be limited to a total of 55 visits to the centers over the shopping period. With only 55 shops the overall cost would be $3970. © 2000 Daniel Johnson Presentations Ph: +1970 547 4495 Fax: +1970 547 9606 Email: iohnson@Yail.nal T A Guarantee of Success DIP has the experience and expertise to ensure the success of this project. If VVTCB is not completely satisfied with any shopping report due to a fault of DIP, no fee will be charged for the shop. C 2000 Daniel Johnson Presentations Ph:+1 979 547 4435 Fax; +1 970 547 9886 Email: lohnson@vall.nel d Special Guest Shopping form for use exclusively when shopping Town of Vail Information Centers. Location of Information Center Vail parking Lionshead parking Date Day: Mon Tues Wed Thurs Fri Sat Sun Time entered store am pm Employee's Name Wor Description Nature of scenario Section One - TOWN OF VAIL FIRST PRIORITY 1) First question asked was about Business(s) recommended Additional response a) Town of Vail business(s) recommended first? Yes No b) Enthusiasm for Town of Vail businesses. 1 2 3 4 5 c) Knowledge of Town of Vail businesses. 1 2 3 4 5 Shopper's comments 2) Second question asked was about Business(s) recommended Additional response a) Town of Vail business(s) recommended first? Yes No b) Enthusiasm for Town of Vail businesses. 1 2 3 4 5 c) Knowledge of Town of Vail businesses. 1 2 3 4 5 Shopper's comments 0 2000 Daniel Johnson Presentations 1 Phone 970 547 4435 Email daniel@resortloyalty.com May only be used or copied with the written permission of Daniel Johnson Presentations. Special Guest Shopping form for use exclusively when shopping Town of Vail Information Centers. 3) Third question asked was about Business(s) recommended Additional response a) Town of Vail business(s) recommended first? Yes No b) Enthusiasm for Town of Vail businesses. 1 2 3 4 5 c) Knowledge of Town of Vail businesses. 1 2 3 4 5 Shopper's comments Section two - KEEP VISITOR IN VAIL VALLEY 4) Business(s) outside of Town of Vail recommended? Yes No ? 5) If yes - context of recommendation 6) If yes - name of business(s) 7) If yes - were they in Vail Valley? Yes No N/A ? 8) Knowledge of businesses recommended. 1 2 3 4 5 Section 3 - PHYSICAL ENVIRONMENT 9) Cleanliness of building & surrounding area 1 2 3 4 5 10)Supply of brochures/maps... 1 2 3 4 5 11)Outside Town of Vail brochures bottom two rakes only Yes No ? 12)Appearance of employee(s) 1 2 3 4 5 © 2000 Daniel Johnson Presentations 2 Phone 970 547 4435 Email daniel@resotloyalty.con May only be used or copied with the written permission of Daniel Johnson Presentations. Special Guest Shopping form for use exclusively when shopping Town of Vail Information Centers. Section 4 - OVERALL OBSERVATIONS 13)Overall promoted Town of Vail first than Vail Valley. 1 2 3 4 5 14)Proactively tried to "close the sale" for Town of Vail? 1 2 3 4 5 15)Overall made positive comments regarding Town of Vail. 1 2 3 4 5 16)Additional observations 2000 Daniel Johnson Presentations 3 Phone 970 547 4435 Email daniel@resortloyalty.corn May only be used or copied with the written permission of Daniel Johnson Presentations. Possible Scenarios when Shopping Vail Information Centers. 1. Day visit from Front Range. 2. From Front Range want to stay in mountains for day or two. 3. Driving cross country. 4. Driving to Las Vegas, Salt Lake... and would like to break up the trip someplace. 5. Came from Rocky Mountain National Park and on the way to Arches National Park. 6. Traveling in an RV. 7. Staying in Vail. 8. Staying in Avon. 9. Staying in Breckenridge. 10. Here for the xyz event. Possible Questions to Ask when Shopping Vail Information Centers. 1. Looking for a place to stay around $80/night. 2. Looking for a place to stay that's cheap. 3. Looking for a place to stay below $150/night. 4. Looking for a place to stay around $250/night. 5. Do you have a Comfort Inn? 6. We'd like to stay at a resort on a golf course. 7. Recommendations of restaurants. 8. Need some sunscreen for the kids. 9. What should we do now that we are here? 10. Want to go horseback riding. 11. Want to go rafting. 12. Want to swim in a stream or lake. 13. Want to shop for winter gear. 14. Want to shop for shoes. 15. Want to shop for kids clothing. 16. Want to shop for cheap sunglasses. 17. Want to shop for low end (i.e. Coleman) camping gear. 18. Want to shop for North Face clothing. 19. Want to shop for Beaver Creek shirts. 20. Want to rent bikes. 21. Want to see the best views. 22. Want to stay at a bed and breakfast. 23. Want to stay someplace with a pool. 24. We've heard the Hyatt Beaver Creek is great. Tell us about it. 25. Best place to go hiking. 26. Best place to go mountain biking. 27. Camps or daycare for the kids while we go for a hike? 28. Want to see a movie tonight. 29. Were do locals go shopping? 30. Were do locals go for nightlife? Town of Vail Information Centers Special Guest Shopping June 2000 Summary Report Vail center - shopped 3 times Lionshead center - shopped 3 times Total of 6 information center visits during the month of June 2000. Overall promoted the Town of Vail first than Vail Valley ¦ Every single shop score a 4 out of 5. ¦ To obtain a score of 4 the shoppers observations were: "Vail only. Always promoted Town of Vail. Only time a business outside of the Town of Vail was promoted was when the service was not available within the Town." Proactively tried to "close the sale" for the Town of Vail ¦ Average score of 3 out of 5. ¦ The shoppers observations included: 2 x "Only slightly." 2 x "Yes but not in a positive manner. Bit too pushy." 2 x "Professional and polite." Overall enthusiasm for Town of Vail ¦ Average score of 4 out of 5. ¦ To obtain a score of 4 the shoppers observations were: "Displayed a clearly positive attitude about Town of Vail. Made uplifting comments in response to questions." In 3 out of 18 questions locations outside The Town of Vail were recommended. ¦ Requested horseback riding. - Vail Valley recommended. ¦ Asked, "Do you have a Comfort Inn?" - Answered yes in Avon then provided the name and phone numbers of three locations in The Town of Vail. ¦ Request family dining. - No specific response just gave Vail Valley Dining Guide to the visitor. Created exclusively for the Town of Vail, Colorado © Daniel Johnson Presentations Ph (970) 547 4435 • Fax (970) 547 9886 • Email johnson@vail.net Conclusions ¦ Clearly recommended Town of Vail first. ¦ Two of the Vail valley recommendations were allowable. 1. Vail does not offer horseback riding. 2. The visitor clearly asked for a Comfort Inn and three Town of Vail locations were recommended in the response. ¦ In this small sample only 1 answer, 5.6% of the responses, did not give a specific recommendation to The Town of Vail. This is considered acceptable. Created exclusively for the Town of Vail, Colorado © Daniel Johnson Presentations Ph (970) 547 4435 • Fax (970) 547 9886 • Email johnson@vail.net • f Town of Vail Information Centers Special Guest Shopping July 2000 Summary Report Vail center - shopped 14 times Lionshead center - shopped 14 times Total of 28 information center visits during the month of July 2000. Overall promoted the Town of Vail first than Vail Valley ¦ 3% scored a 1 "The Town of Vail was clearly not promoted first." ¦ 10% scored a 2 "Only slightly, part of the time the Town of Vail was promoted first but not every time." ¦ 32% scored a 3 "The Town of Vail was always promoted first, also there were businesses outside the Town of Vail promoted as well." ¦ 47% scored a 4 "Vail only. Always pm,ioted Town of Vail. Only time a business outside of the Town of Vail was promoted was when the service was not available within the Town." ¦ 8% scored a 5 "Vail only. Person displayed a love for the Town of Vail" Proactively tried to "close the sale" for the Town of Vail ¦ 34% scored a 1 "Did nothing at all to offer to make a booking or reservation" ¦ 16% scored a 2 "Only slightly or did not encourage to make a booking or reservation." ¦ 23% scored a 3 "Tried to make a reservation, but not in positive manner, a bit pushy." ¦ 19% scored a 4 Created exclusively for the Town of Vail, Colorado ® Daniel Johnson Presentations Ph /07!11 4d7 dd1I ? V., 107M Cd7 ORRh • Pi A inhnenn(nlvail not "Professional & polite while trying to make a booking for the client." • 8% scored a 5 "Superb sales person. Very enthusiastic and professional." ¦ Some shoppers observations included: 5 x "they handed me the Vail 2000 Summer Guide and said prices, phone numbers and necessary info is inside" 4x "they offered to make immediate reservation for me" 3x "they offered to check availability or make a booking and circled location on a map" 3x "they called for me & told me I could get the best rate thm them" Overall enthusiasm for Town of Vail ¦ 0% scored a 1 ¦ 17% scored a 2 "Displayed a neutral attitude about Town of Vail. Simply provided answers to the proposed questions." ¦ 50% scored a 3 "Displayed a slightly positive attitude about Town of Vail. Spoke in pleasant tones but lacked conviction." ¦ 25% scored a 4 "Displayed a clear positive attitude about Vail & made uplifting comments." ¦ 8% scored a 5 "Displayed an extremely positive attitude & person conveyed energy & excitement." In l lout of 84 questions locations outside The Town of Vail were recommended. ¦ Requested horseback riding. - Vail Valley recommended (Triple G outfitters). ¦ Asked, "Do you have swimming/water activity for the kids?" - Response was, Avon Recreation Center, Nottingham Lake, Avon Paddle boats and float trip" ¦ Request hotel on golf course - Response was, "La Cordillera (said Vail had none) and Fallridge, they did recommend a condo in Vail. ¦ Request for a B & B (one night only) - Response was Minturn Inn Created exclusively for the Town of Vail, Colorado ® Daniel Johnson Presentations Ph (07n) G&7 Ad2C ? Fav (07(1) id7 QRRF Finail inhnenn(nlvail .at ¦ Request for lodging - Response 2x was Comfort Inn (Vail was full) Conclusions ¦ Clearly recommended Town of Vail first. ¦ 99% of recommendations outside the Town of Vail were allowable. 1. Vail does not offer horseback riding. 2. Vail does not have swimming for children. 3. Vail does not have a hotel on the golf course, only condos. 4. Comfort Inn was suggested only because Vail was at capacity. ¦ In this sample of 84 questions only 1 answer did not give a specific recommendation to The Town of Vail. This is considered acceptable. Created exclusively for the Town of Vail, Colorado ® Daniel Johnson Presentations Ph M70) Sd7,1411 ? P., tQ7m Sd7 QRRA ? Pmail inhne (,N,A na4 Town of Vail Information Centers Special Guest Shopping August 2000 Summary Report Vail center - shopped 15 times Lionshead center - shopped 15 times Total of 30 information center visits during the month of August 2000. Overall promoted the Town of Vail first than Vail Valley ¦ 6% scored a 1 "The Town of Vail was clearly not y..,...oted first." ¦ 4% scored a 2 "Only slightly, part of the time the Town of Vail was promoted first but not every time." ¦ 50% scored a 3 "The Town of Vail was always Y.v...oted first, also there were businesses outside the Town of Vail promoted as well." a 40% scored a 4 "Vail only. Always Y..,...oted Town of Vail. Only time a business outside of the Town of Vail was promoted was when the service was not available within the Town." ¦ 0% scored a 5 "Vail only. Person displayed a love for the Town of Vail" Proactively tried to "close the sale" for the Town of Vail ¦ 21% scored a 1 "Did nothing at all to offer to make a booking or reservation" ¦ 21% scored a 2 "Only slightly or did not encourage to make a booking or reservation." ¦ 36% scored a 3 "Tried to make a reservation, but not in positive manner, a bit pushy." ¦ 18% scored a 4 Created exclusively for the Town of Vail, Colorado ® Daniel Johnson Presentations Ph 107n) Sd7 dd¢C ? F., (070% Sd7 QRRR ? Pmail inhnenn(nlvail "c "Professional & polite while trying to make a booking for the client." ¦ 4% scored a 5 "Superb sales person. Very enthusiastic and professional." ¦ Some shoppers observations included: 9 x "they handed me the Vail 2000 Summer Guide and said prices, phone numbers and necessary info is inside" 4x "they called for me & told me I could get the best rate thru them" 3x "they offered to check availability or make a booking and circled location on a map" lx Employee said, "She cannot make any condo reservations" lx Employee gave us a form to fill out Overall enthusiasm for Town of Vail ¦ 0% scored a 1 ¦ 26% scored a 2 "Displayed a neutral attitude about Town of Vail. Simply provided answers to the proposed questions." ¦ 34% scored a 3 "Displayed a slightly positive attitude about Town of Vail. Spoke in pleasant tones but lacked conviction." ¦ 40% scored a 4 "Displayed a clear positive attitude about Vail & made uplifting comments." ¦ 0% scored a 5 "Displayed an extremely positive attitude & person conveyed energy & excitement." In 2out of 90 questions locations outside The Town of Vail were recommended. ¦ Asked, "Do you have swimming/water activity?" - Response was, Avon Recreation Center & public pool in Minturn" ¦ Request hotel on golf course - Response was "Fallridge" (said Vail had none) ¦ Request for a B & B- Response was Minturn Inn Created exclusively for the Town of Vail, Colorado ® Daniel Johnson Presentations Ph (07(11 4Zd7 ddli ? P, /07111 U7 ORR6 ? Finail inhnenn(nlvail nM Conclusions • Clearly recommended Town of Vail first. • Recommendations outside the Town of Vail were allowable. 1. Vail does not have swimming. 2. Vail does not have a hotel on the golf course, only condos. ¦ In this sample of 90 questions only 1 answer did not give a specific recommendation to The Town of Vail. This is considered acceptable. Created exclusively for the Town of Vail, Colorado ® Daniel Johnson Presentations W, M7M Cd7 dd44 ? Pav /0701 Cd7 QRfih 4 Retail in6nann/nkiail nM Town of Vail Information Centers Special Guest Shopping September 2000 Summary Report Vail center - shopped 8 times Lionshead center - shopped 8 times Total of 16 information center visits during the month of September 2000. Overall promoted the Town of Vail first than Vail Valley ¦ 6% scored a 1 "The Town of Vail was clearly not promoted first." ¦ 6% scored a 2 "Only slightly, part of the time the Town of Vail was promoted first but not every time." ¦ 44% scored a 3 "The Town of Vail was always promoted fast, also there were businesses outside the Town of Vail promoted as well." ¦ 25% scored a 4 "Vail only. Always promoted Town of Vail. Only time a business outside of the Town of Vail was promoted was when the service was not available within the Town." ¦ 19% scored a 5 "Vail only. Person displayed a love for the Town of Vail" Proactively tried to "close the sale" for the Town of Vail 28% scored a 1 "Did nothing at all to offer to make a booking or reservation" ¦ 35% scored a 2 "Only slightly or did not encourage to make a booking or reservation." ¦ 7% scored a 3 "Tried to make a reservation, but not in positive manner, a bit pushy." ¦ 22% scored a 4 Created exclusively for the Town of Vail, Colorado ® Daniel Johnson Presentations Ph l07n1 U7 AAA' • Fw /Q7nl Sd7 052Al, 0 Pm.il inhnenn(nlvail nM "Professional & polite while trying to make a booking for the client." ¦ 8% scored a 5 "Superb sales person. Very enthusiastic and professional." ¦ Some shoppers observations included: 2x Employee gave me exact prices of the hotels I requested and said that a lot of them were reasonable for this time of the year 2x Employee had me fill out lodging request form 1 x "they handed me the Vail 2000 Summer Guide and said prices, phone numbers and necessary info is inside" lx Employee gave me 800 number and circled locations on map lx "they offered to check availability or make a booking (they could get a Special rate) and circled location on map lx Employee gave me the phone number to B&B Association Ix Employee said he couldn't make advance reservation Overall enthusiasm for Town of Vail ¦ 0% scored a 1 ¦ 37% scored a 2 "Displayed a neutral attitude about Town of Vail. Simply provided answers to the proposed questions." ¦ 19% scored a 3 "Displayed a slightly positive attitude about Town of Vail. Spoke in pleasant tones but lacked conviction." ¦ 25% scored a 4 "Displayed a clear positive attitude about Vail & made uplifting comments." ¦ 19% scored a 5 "Displayed an extremely positive attitude & person conveyed energy & excitement." In 10 out of 48 questions locations outside The Town of Vail were recommended. ¦ Asked, "should we go to Beaver Creek to shop" - Response was we should go for the day and have lunch ¦ Asked, "where should we shop for ladies clothes" - Response was outlets in Silverthome (Vail shops were offered also) ¦ Request for horseback riding - Response was Lazy J Ranch (Wolcott) Because it was raining, the employee also suggested going to Created exclusively for the Town of Vail, Colorado ® Daniel Johnson Presentations Ph (07n% Cd7 Ad V; ? P.v (07!1) 1;d7 ORRF ? P..i} inhnennnuAil nH Glenwood Springs or to go rafting with Timberline Tours (Vail) or Lakota river guides ¦ Request for Restaurant- Response was if we were staying at the B&B in Minturn, Chili Willy's, Minturn Country Club or The Saloon ¦ Request for Movie Theatre- Response was Edwards (Vail was also offered) • Asked about on going events - Response was Oktoberfest in Beaver Creek (Events in Vail were also mentioned i.e. West Fest and Jazz festival) ¦ Three times a shopper requested a B & B- Response was Minturn Inn and Black Bear inn (West Vail) Conclusions ¦ Clearly recommended Town of Vail first. ¦ In this sample of 48 questions many of the above requests are acceptable. Created exclusively for the Town of Vail, Colorado ® Daniel Johnson Presentations Ph 107M U7 AAIr ? 17.v /0701 5d7 QRRA ? Pmail inhnenW N,.n nM Jan-26-01 10:17am From-J T BERGA and COMPANY 9708457993 T-948 P.02 F-720 TWIC JT5 .1. T. BERGA & COMPANY, INC. CONSTRUCTION SERVICES Marc RIVER CENTER Butmm 90 BENCHMARK ROAD. SUITE 201 F P.O. BOX 6178 ? Am, GULawoo 81620 January 25, 2001 Mr. Todd Oppenheimer, Parks Superintendent Town of Vail RE: Trash Enclosure / Equipment Garage East Parking Lot / Vail-CO Dear Todd, We have forwarded the 11 by 17 plans to John Gallegos for review by the Design and Review Board. Please find attached an estimate of costs for construction of the Trash / Equipment Enclosure. pending your approval, we are prepared to start construction immediately. Please call with any questions or comments. G Jaclt B ga Cc: Kurt Kreig, Vail Valley Foundation Pam Brandmeyer, Town of Vail PHONE: 970-845-8400 FAA: 970-845-7993 JRERGA8508®AOL.com Jin-26-01 10:17am From-J T BERGA and COMPANY 9708457993 T-948 P.03/04 F-720 IJ D J. T. BERGA & COMPANY, INC. CONSTRUCTION. SERVICES WRITE RIVER CENTER BUILDING 90 BENCHMARK ROAD, SUITE 201 P.O. Box 6178 Am, COLORADO 81620 January 25, 2001 Div. 1 Temp. fencing 500.00 Generator/ fuel 750.00 Chemical Toilet 250.00 Vehicle Allow. 300.00 Supervision 1500.00 Survey 750.00 Permits (allowance) 500.00 Soils & Concrete Testing 1500-00 Trash Removal inc.. $6,050.00 Div. 2 Asphalt Demo Saw Cut Machine 200.00 Saw Cut Labor 250.00 Haul Off 500.00 Landscaping Rough Grade 1125.00 Trees, Sod, Topsoil 6335.00 Excav. Backfill 2950.00 Asphalt Patch 880.00 $12,240.00 Div. 3 Concrete Found. 4990.00 { includes Winter Protection) Slab on Grade 1778.00 $6768.00 Div, 4 n/ a Div. 5 n/ a Div. 6 Lumber & Trim 4000.00 Framing 6686.00 $10,686.00 Div. 7 Roofing 2525.00 $2,525-00 Div. 8 Garage Doors 1990.00 $1,990.00 Div. 9 Stain & Paint 250.00 PHONE: 970-845-8400 Fax: 970-845-7993 f8ERGA85080AOL.COM Jan-26-01 10:18am From-J T BERGA and COMPANY 9708457993 T-948 P.04/04 F-720 r 1100.00 $1,350.00 Div. 10 n/ a Div. 11 n/ a ` Div. 12 n/ a Div. 13 n/ a Div. 14 n/ a Div. 15 n/ a Div. 16 n/ a Subtotal Division 1-16 43, 481.00 Contingency 5,000.00 Total Project $48.481.00 Price does not include ground heaters or import due to frozen soils. ~,tfG~.r$ d:ap•ol ~.wA.~.3 6,23 OTAL SQ. FT O L n~ 340 SQ. FT. 224 S.F, W ! p~ EIR i o 0 0 I CL ll I ~L1 366 SQ. FT. p°°10 U U 3,180 SQ. FT 100 S.F. 96 S.F. 814 SQ. FT FBI - - II? - o, o J~jO r It o p-T k~ 0 6 Q a OT Financial Comparison of Development Options Berry Creek Affordable Housing, Edwards Colorado 4. Bungalows 2. Bungalow with 1. Apartments and 3. Bungalow Townhome 5. Townhomes 6. Townhomes and Detached Townhome and Old Mill Center at the Edge and Old Mill Multi-Family Units 128 - 74 74 74 74 Single Family (attached or detached) 63 110 80 94 102 126 Total Primary Units 191 110 154 168 176 200 Accessory Units - 50 40 41 41 46 Total Units 191 160 194 209 217 246 Average Floor Area Primary Units 1,095 s.f. 1,341 s.f. 1,266 s.f. 1,283 s.f. 1,294 s.f. 1,315 s.f. Average Floor Area Accessary Units 0 s.f. 638 s.f. 638 s.f. 635 s.f. 640 s.f. 638 s.f. Average Floor Area, All Units 1,095 s.f. 922 s.f. 1,005 s.f. 1,031 s.f. 1,050 s.f. 1.069 s.f. Total Floor Area 209,200 s.f. 147,500 s.f. 194,900 s.f. 215,550 s.f. 227,750 s.f. 263.000 s.f. Average Price Primary Units $174,071 $181,123 S179,367 $181,355 $182,751 5185,203 Average Price Accessory Units $0 $77,500 S77.500 $77,171 $77,829 $77,500 Average Price All Units 5174,071 $148,741 $158,363 $160,917 S162,927 5765,063 Average Price per s.f. $159 $133 S139 $139 5139 $139 Grass Sales Revenue (net of closing costs) $32.250,075 S23,084,545 S29,800,825 $32,622,749 $34,22294.544 539,387,432 Project Costs Before Financing $26,581,061 $18,996,105 $24,527,637 $26,853,310 $28,223,211 $32,203,308 Financing Cost 1.743,317 1.245,667 1,608.883 1,761.817 1.851.850 1.961.900 Total Project Costs $28.324,378 $20,241,772 $26,136,520 $28,615,127 $30,075,061 $34,165,208 Total Cost per Unit 5148,295 $126,511 $134,724 $136,914 $138,595 5138,883 Profit $3,925,697 $2,842,773 53,664,305 $4,007,622 $4,219,483 $5.222,224 Profit Margin 12% 12% 12% 12% 12% 13°6 Note: Multi-family units are shown as for-sale units. If units are operated as rentals, values and costs will be lower All cost estimates preliminary and subject to change. Revised: February 5, 2001 Unit Mix and Prices Option 1. Apartments and Detached Berry Creek Affordable Housing, Edwards Colorado Heated Premium for Total Price Floor Accessory Base Price Accessory Including Average Area Unit Area for Model Unit Accessory Price per s. f. Total for Type one Number ts.f) (s.f) Gamae (s) (S) Unit (S) (s) (s) 3 BR Detached 42 1,400 - 2 car 228,500 - 228,500 163.21 9,597,000 4 BR Detached 21 1,600 - 2 car 248,500 248,500 155.31 5,218,500 1 BR Apartment 32 750 - none 120,000 - 120,000 160.00 3,840,000 2 BR Apartment 64 900 - none 142,200 - 142,200 158.00 9,100,800 3 BR Apartment 32 1,100 - none 171,600 - 171,600 156.00 5.491.200 Total Single-Family (attached or detached) 63 1,467 Total Multi-Family 128 913 Total Primary Units 191 1,095 174,071 Accessory Units - Total Including Accessory Units 191 174,071 $ 158.93 $ 33,247,500 Note: Unit types, mix, and prices are preliminary and subject to change. Closing Costs and Commissions 997.425 Adjusted Gross Revenue from Sales $ 32,250,075 Note: Multi-family units are shown as for-sale units. If units are operated as rentals, values and costs will be lower. Revised: February 5, 2001 Cost Factors - Option 1. Apartments and Detached Berry Creek Affordable Housing-Edwards Colorado Coates Cost as Coates Total Costlier % of % of % of Cost per Lump Sum Estimated Total Cost Cost per s. f. cont. other sales unit Cost cost per Unit Cost Item Acre (8) cost costs Pnce (s) (s) (g) Hard Costs Construction Cost - 90.00 - - - - - 18,828,000 98,576 Off-site Improvements - - - - - 3,000 - 573,000 3,000 Site Improvements 105,000 - - - - 5,000 - 2,635,000 13,796 Amenities - - - - - - 100,000 100,000 524 Upgrades Indirect Costs Architecture and Engineering - - - - 2,000 75,000 457,000 2,393 Land Closing Cost - - - - - 25,000 25,000 131 Legal and Accounting - - - - - 40,000 40,000 209 Consultants - - - - - - 75,000 75,000 393 Marketing - - - - - - 10,000 10,000 52 Sewer Assessment - - - _ _ Off-site Mitigation Fees - - - - - 1,000 18,000 209,000 1,094 Permits and Fees - - - - 1,900 - 362,900 1,900 Utility Hookup Fees - 3.28 - - - 360 - 754,936 3,953 Property Taxes - - - Insurance - - - - - 2,000 - 382,000 2,000 Pre-Development Costs - - - - - - 25,000 25,000 131 Project Administration - - - - 3.00% - - 997,425 5,222 Contingency - 5.00% - - - - 1,106,800 5,795 Total Costs Excluding Land and Financing 26,581,061 139,168 Reimbursements - - - Costs of Sale Closing Costs - - - - 1.000/6 - - 332,475 1,741 Commissions - - - - 2.000% - - 664,950 3,481 Note: Multi-family units are shown as for-sale units. If units are operated as rentals, values and costs will be lower. All cost estimates preliminary and subject to change. Revised: February 5, 2001 Unit Mix and Prices Option 2. Bungalow and Townhome Berry Creek Affordable Housing, Edwards Colorado Heated Premium for Total Price Floor Accessory Base Price Accessory Including Average Area Unit Area for Model Unit Accessory Pnce per s.f. Total for Type Tvoe Number (s.f) (s.f) Garaoe (S) (S) unit (S) (S) (s) 2 BR Bungalow 20 1,250 - 1 car 165,600 - 165,600 132.48 3,312,000 2 BR Bungalow with Accessory 20 1,250 750 2 car 175,600 91,000 266.600 133.30 5,332,000 3 BR Bungalow 20 1,400 - 1 car 181,400 - 181,400 129.57 3,628,000 3 BR Bungalow with Accessory 20 1,400 525 2 car 191,400 64,000 255,400 132.68 5,108,000 2 BR Townhouse 10 1,300 - 1 car 171,200 - 171,200 131.69 1,712,000 2 BR Townhouse with Accessory 5 1,300 750 2 car 181,200 91,000 272,200 132.78 1,361,000 3 BR Townhouse 10 1,500 - 2 car 205,800 - 205,800 137.20 2,058,000 3 BR Townhouse with Accessory 5 1,400 525 2 car 193.500 64,000 257,500 133.77 1,287,500 Total Single-Family (attached or detached) 110 1,341 Total Multi-Family Total Primary Units 110 1,341 181,123 Accessory Units 50 638 77,500 Total Including Accessory Units 160 216,350 $ 132.67 $ 23,798,500 Note: Unit types, mix, and prices are preliminary and subject to change. Closing Costs and Commissions 713,955 Adjusted Gross Revenue from Sales $ 23,084,545 Note: Multi-family units are shown as for-sale units. If units are operated as rentals, values and costs will be lower. Revised: February 5, 2001 Cost Factors - Option 2. Bungalow and Townhome Berry Creek Affordable Housing-Edwards Colorado Costas Coates Costas Total Cost per % of % of % of Cost per Lump Sum Estimated Total Cost Costper s.f. cont. other sales unit cost Cost per Unit Cost Item Acre (S) cost costs price (S) (5) (S) (S) Hard Costs Construction Cost - 90.00 - - - - - 13,275.000 120,682 Off-site Improvements - - - - - 3,000 - 330,000 3,000 Site Improvements 105,000 - - - - 5,000 - 2,230,000 20,273 Amenities - - - - - - 100,000 100,000 909 Upgrades - - - - - _ - - Indirect Costs Architecture and Engineering - - - - - 2,000 75,000 295,000 2,682 Land Closing Cost - - - - - - 25,000 25,000 227 Legal and Accounting - - - - - - 40,000 40.000 364 Consultants - - - - - - 75,000 75,000 682 Marketing - - - - - - 10,000 10,000 91 Sewer Assessment - - - - - - - - Off-site Mitigation Fees - - - - - 1,000 18,000 128.000 1,164 Permits and Fees - - - - - 1,900 209.000 1,900 Utility Hookup Fees - 3.28 - - - 360 523,400 4,758 Property Taxes - - - - - _ - - Insurance - - - - - 2,000 - 220,000 2,000 Pre-Development Costs - - - - - - 25,000 25.000 227 Project Administration - - - - 3.00% - - 711,315 6,467 Contingency - - 5.00% - - - 796,750 7,243 Total Costs Excluding Land and Financing 18,993,465 172,668 Reimbursements - - - - - _ - Costs of Sale Closing Costs - - - 1.00°6 - - 237 105 2,156 Commissions - - - - 2.00/ - - 474.210 4,311 Note: Multi-family units are shown as for-sale units. If units are operated as rentals, values and costs will be lower. All cost estimates preliminary and subject to change. Revised: February 5, 2001 Unit Mix and Prices Option 3. Bungalow and Old Mill Berry Creek Affordable Housing, Edwards Colorado Heated Premium for Total Price Floor Accessory Base Price Accessory Including Average Area Unit Area for Model Unit Accessory Price per s.f. Total for Type TVPe Number (s. I) Is. f) Garacre (5) (Si Unit (S) (s) (s) 2 BR Bungalow 20 1,250 - 1 car 165,600 - 165,600 132.48 3,312,000 2 BR Bungalow with Accessory 20 1,250 750 2 car 175,600 91,000 266,600 133.30 5,332,000 3 BR Bungalow 20 1,400 - 1 car 181,400 - 181,400 129.57 3,628,000 3 BR Bungalow with Accessory 20 1,400 525 2 car 191,400 64,000 255,400 132.68 5,108,000 2 SR Loft (Old Mill) 37 1,100 - none 168,300 - 168,300 153.00 6,227,100 2 BR Stacked (Old Mill) 24 1,250 - none 185,000 - 185,000 148.00 4,440,000 3 BR Stacked (Old Mill) 13 1,400 - none 205,800 - 205,800 147.00 2,675,400 Total Single-Family (attached or detached) 80 1,325 Total Multi-Family 74 1.201 Total Primary Units 154 1,266 179,367 Accessory Units 40 638 77,500 Total Including Accessory Units 194 199,497 $ 139.39 $ 30,722,500 Note: Unit types, mix, and prices are preliminary and subject to change. Closing Costs and Commissions 921.675 Adjusted Gross Revenue from Sales $ 29,800,825 Note: Multi-family units are shown as for-sale units. If units are operated as rentals, values and costs will be lower. Revised: February 5, 2001 Cost Factors - Option 3. Bungalow and Old Mill Berry Creek Affordable Housing-Edwards Colorado Cast as Cosl as Cost as Total Cost per % of % of % of Cost per Lump Sum Estimated Total Cost Cost per s.f cont. other sales unit Cost cost per Unit Cost Item Acre (s) cost costs Pnce (s) fs) (s) Hard Costs Construction Cost - 90.00 - - - - - 17,541,000 113,903 Off-site Improvements - - - - - 3,000 - 462,000 3,000 Site Improvements 105,000 - - - - 5,000 - 2,450,000 15,909 Amenities - - - - - 100,000 100,000 649 Upgrad_s - - - - - - . Indirect Costs Architecture and Engineering - - - - - 2,000 75,000 383,000 2,487 Land Closing Cost - - - - - - 25,000 25,000 162 Legal and Accounting - - - - - - 40,000 40,000 260 Consultants - - - - - - 75,000 75,000 487 Marketing - - - - - - 10,000 10,000 65 Sewer Assessment - - - - - - - Off-site Mitigation Fees - - - - - 1,000 18,000 172,000 1,117 Permits and Fees - - - - - 1,900 - 292,600 1,900 Utility Hookup Fees - 3.28 - - - 360 - 694,712 4,511 Property Taxes - - - - - - - Insurance - - - - - 2,000 - 308,000 2,000 Pre-Development Costs - - - - - 25,000 25,000 162 Project Administration - - - - 3.00% - - 919,035 5,968 Contingency - - 5.00% - - - - 1,027,650 6,673 Total Costs Excluding Land and Financing 24,524,997 159,253 Reimbursements - - - - - - - Costs of Sale Closing Costs - - - - 1.00% - - 306,345 1,989 Commissions - - - - 2.00% - - 612,690 3,979 Note: Multi-family units are shown as for-sale units. If units are operated as rentals, values and costs will be lower. All cost estimates preliminary and subject to change. Revised: February 5, 2001 Unit Mix and Prices Option 4. Bungalows with Townhome Center Berry Creek Affordable Housing, Edwards Colorado Heated Premium for Total Price Floor Accessory Base Price Accessory Including Average Area Unit Area for Model Unit Accessory Price per s. 1. Total for Type Type Number (s.1) (s.0 Garaoe (S) (s) Unit (S) IS) (s) 2 BR Bungalow 15 1,250 - 1 car 165,600 165,600 132.48 2,484,000 2 BR Bungalow with Accessary 14 1,250 750 2 car 175,600 91,000 266,600 133.30 3,732,400 3 8R Bungalow 14 1,400 - 1 car 181,400 - 181,400 129.57 2.539,600 3 BR Bungalow with Accessory 15 1,400 525 2 car 191,400 64,000 255,400 132.68 3,831,000 2 BR Townhouse 12 1,300 - 1 car 171,200 - 171.200 131.69 2,054,400 2 BR Townhouse with Accessory 6 1,300 750 2 car 181,200 91,000 272,200 132.78 1,633,200 3 SR Townhouse 12 1,500 - 2 car 205,800 - 205,800 137.20 2,469,600 3 BR Townhouse with Accessory 6 1,400 525 2 car 193,500 64,000 257,500 133.77 1,545,000 2 BR Loft (Old Mill) 37 1,100 - none 168,300 - 168,300 153.00 6,227,100 2 BR Stacked (Old Mill) 24 1,250 - none 185,000 - 185,000 148.00 4,440,000 3 BR Stacked (Old Mill) 13 1,400 - none 205,800 - 205,800 147.00 2,675,400 Total Single-Family (attached or detached) 94 1,347 Total Multi-Family 74 1,201 Total Primary Units 168 1,283 181,355 Accessory Units 41 635 77,171 Total Including Accessory Units 209 200,189 S 139.22 $ 33,631,700 Note: Unit types, mix, and prices are preliminary and subject to change. Closing Costs and Commissions 1,008.951 Adjusted Gross Revenue from Sales $ 32,622,749 Note: Multi-family units are shown as for-sale units. If units are operated as rentals, values and costs will be lower. Revised: February 5, 2001 ' Cost Factors - Option 4. Bungalows with Townhome Center Berry Creek Affordable Housing-Edwards Colorado Cost as Costas Cost as Total Cost per % of % of % of Cost per Lump Sum Estimated Total Cost Costper s.t. cont. other sales unit Cost cost per Unit Cost Item Acre cost costs Price ($1 (S) Hard Costs Construction Cost - 90.00 - - - - - 19,399.500 115,473 Off-site Improvements - - - - - 3,000 504,000 3,000 Site Improvements 105,000 - - - 5,000 2,520.000 15,000 Amenities - - - - - - 100,000 100,000 595 Upgrades - - - - - Indirect Costs Architecture and Engineering - - - - - 2,000 75,000 411,000 2,446 Land Closing Cost - - - - - - 25,000 25,000 149 Legal and Accounting - - - - - - 40,000 40.000 238 Consultants - - - - - - 75,000 75,000 446 Marketing - - - - - - 10,000 10,000 60 Sewer Assessment - - - - - - - Off-site Mitigation Fees - - - - - 1,000 18,000 186,000 1,107 Permits and Fees - - - - - 1,900 - 319,200 1,900 Utility Hookup Fees - 328 - - - 360 - 767,484 4,568 Property Taxes - - - - - Insurance - - - - - 2,000 - 336,000 2,000 Pre-Development Costs - - - - - 25,000 25,000 149 Project Administration - - - 3.00% - - 1,007,187 51995 Contingency - - 5.00% - - - - 1,126,175 6,703 Total Costs Excluding Land and Financing 26,851,546 159,831 Reimbursements - - - - - - " Costs of Sale Closing Costs - - - - 1.00% - - 335,729 1,998 Commissions - - - 2.00% - - 671,458 3,997 Note: Multi-family units are shown as for-sale units. If units are operated as rentals, values and costs will be lower. All cost estimates preliminary and subject to change. Revised: February 5, 2001 Unit Mix and Prices Option 5. Townhomes at the Edge Berry Creek Affordable Housing, Edwards Colorado Heated Premium for Total Price Floor Accessory Base Price Accessory Including Average Area Unit Area for Model Unit Accessory Price per s.f. Total for Type woe Number (s.f) (s.f) Garace (s) (s) unit (s) If (s) 2 BR Bungalow 9 1,250 - 1 car 165,600 - 165,600 132.48 1,490,400 2 BR Bungalow with Accessory 10 1,250 750 2 car 175,600 91,000 266,600 133.30 2,666,000 3 BR Bungalow 10 1,400 - 1 car 181,400 - 181,400 129.57 1,814,000 3 BR Bungalow with Accessory 9 1,400 525 2 car 191,400 64,000 255,400 132.68 2,298,600 2 BR Townhouse 21 1,300 - 1 car 171,200 - 171,200 131.69 3,595,200 2 BR Townhouse with Accessory 11 1,300 750 2 car 181,200 91,000 272,200 132.78 2,994,200 3 BR Townhouse 21 1,500 - 2 car 205,800 - 205,800 137.20 4,321,800 3 BR Townhouse with Accessory 11 1,400 525 2 car 193.500 64,000 257,500 133.77 2,832,500 2 BR Loft (Old Mill) 37 1,100 - none 168,300 - 168,300 153.00 6,227,100 2 BR Stacked (Old Mill) 24 1,250 - none 185,000 - 185,000 148.00 4,440,000 3 BR Stacked (Old Mill) 13 1,400 - none 205,800 - 205,800 147.00 2,675.400 Total Single-Family (attached or detached) 102 1,361 Total Multi-Family 74 1.201 Total Primary Units 176 1,294 182.751 Accessory Units 41 640 77,829 Total Including Accessory Units 217 200,882 $ 139.19 $ 35,355,200 Note: Unit types, mix, and prices are preliminary and subject to change. Closing Costs and Commissions 1,060,656 Adjusted Gross Revenue from Sales $ 34,294,544 Note: Multi-family units are shown as for-sale units. If units are operated as rentals, values and costs will be lower. Revised: February 5. 2001 Cost Factors - Option 5. Townhomes at the Edge Berry Creek Affordable Housing-Edwards Colorado Cost as Cost as Cost as Total Cost per % of % of % of Costper Lump Sum Estimated Total Cost Cost per s. f. cont. other sales unit cost cost per Unit Cost Item Acre (s) cost costs Price (s) (S) (s) Hard Costs Construction Cost - 90.00 - - - - - 20,497,500 116,463 Off-site Improvements - - - - 3,000 - 528,000 3,000 Site Improvements 105,000 - - - - 5,000 - 2,560,000 14,545 Amenities - - - - - - 100,000 100,000 568 Upgrades - - - - - - - - Indirect Costs Architecture and Engineering - - - - - 2,000 75,000 427,000 2,426 Land Closing Cost - - - - - 25,000 25,000 142 Legal and Accounting - - - - - - 40,000 40,000 227 Consultants - - - - - - 75,000 75,000 426 Marketing - - - - - - 10,000 10,000 57 Sewer Assessment - - - - - - - - Off-site Mitigation Fees - - - - - 1,000 18,000 194,000 1,102 Permits and Fees - - - - - 1,900 - 334,400 1,900 Utility Hookup Fees - 3.28 - - - 360 - 810,380 4,604 Property Taxes - - - - - - - - Insurance - - - - - 2,000 - 352,000 2,000 Pre-Development Costs - - - - - - 25,000 25,000 142 Project Administration - - - - 3.00% - - 1,059,252 6,018 Contingency - - 5.00% - - - - 1,184,275 6,729 Total Costs Excluding Land and Financing 28,221,807 160,351 Reimbursements - - - - - - - Costs of Sale Closing Costs - - - - 1.00% - 353,084 2.006 Commissicns - - - - 2.00% - - 706,168 4,012 Note: Multi-family units are shown as for-sale units. If units are operated as rentals. values and costs will be lower. All cost estimates preliminary and subject to change. Revised: February 5, 2001 ' Unit Mix and Prices Option 6. Townhomes and Old Mill Berry Creek Affordable Housing, Edwards Colorado Heated Premium for Total Price Floor Accessory Base Price Accessory Including Average Area Unit Area for Model Unit Accessory Price per s.f. Total for Type Tyne Number (s t) Is.f.) Garaoe (S) Unit (S) (S) 2 BR Townhouse 40 1,300 - 1 car 171,200 - 171,200 131.69 6,848,000 2 BR Townhouse with Accessory 23 1,300 750 2 car 181,200 91,000 272,200 132.78 6,260,600 3 SR Townhouse 40 1,500 - 2 car 205,800 - 205,800 13720 8,232,000 3 BR Townhouse with Accessory 23 1,400 525 2 car 193,500 64,000 257,500 133.77 5,922,500 2 BR Loft (Old Mill) 37 1,100 - none 168,300 - 168,300 153.00 6,227,100 2 SR Stacked (Old Mill) 24 1,250 - none 185,000 - 185,000 148.00 4,440,000 3 BR Stacked (Old Mill) 13 1,400 - none 205,800 - 205,800 147.00 2,675,400 Total Single-Family (attached or detached) 126 1,382 Total Multi-Family 74 1.201 Total Primary Units 200 1,315 185,203 Accessory Units 46 638 77,500 Total Including Accessory Units 246 203,028 $ 138.91 $ 40,605,600 Note: Unit types, mix, and prices are preliminary and subject to change. Closing Costs and Commissions 1.218.168 Adjusted Gross Revenue from Sales $ 39,387,432 Note: Multi-family units are shown as for-sale units. If units are operated as rentals, values and costs will be lower. Revised: February 5, 2001 Unit Mix and Prices Option 6. Townhomes and Old Mill Berry Creek Affordable Housing, Edwards Colorado Heated Premium for Total Price Floor Accessory Base Price Accessory Including Average Area Unit Area for Model Unit Accessory Price per S.f Total for Type Lype Number (5.0 (s.t.) Garaoe (s) IS) Unit (S) is) (s/ 3 BR Detached - 1,400 - 2 car 228,500 226.500 163.21 4 SR Detached - 1,600 - 2 car 248,500 - 248,500 155.31 - 1 BR Apartment - 750 - none 120,000 - 120.000 160.00 2 BR Apartment - 900 - none 142,200 - 142,200 158.00 3 BR Apartment - 1,100 - none 171,600 - 17t,600 156.00 Total Single-Family (attached or detached) 126 1,382 Total Multi-Family 74 1.201 Total Primary Units 200 1,315 185,203 Accessory Units 46 638 77,500 Total Including Accessory Units 246 203,028 S 138.91 $ 40,605,600 Note: Unit types, mix, and prices are preliminary and subject to change. Closing Costs and Commissions 1.218.168 Adjusted Gross Revenue from Sales $ 39,387,432 Note: Multi-family units are shown as for-sale units. If units are operated as rentals, values and costs will be lower. Revised: February 5, 2001 Estimate of Required Rents--Multi-Family and Accessory Units Berry Creek Affordable Housing, Edwards Colorado Multi-Family Product Types t BR Apartment 2 BR Apartment 3 SR Apartment Floor Area 680 s.f. Floor Area 880 s.f. Floor Area 1,000 s.f. Cost or Value (including profit) $ 105,400 Cost or Value (including profit) S135,500 Cost or Value (including profit) $ 153,000 Deht Seniire Retnrirement 1100% Loan in Value! Debt Service Remiirement (100% Loan to Value) Deht Service Renuirement (100% Loan to Value) Interest 7.50% Interest 7.500/ Interest 7.50% Amortization 40 years Amortization 40 years Amortization 40 years Monthly Debt Service S 694 Monthly Debt Service S 892 Monthly Debt Service S 1,007 Plus: Expenses $ 4.14 /sf/yr 235 Plus: Expenses $ 4.14 /sf/yr 304 Plus: Expenses S 4.14 /sf/yr 345 Plus: Debt Coverage 5% 35 Plus: Debt Coverage 5% 45 Plus: Debt Coverage 5% 50 Plus: Vacancy Allowance 7% 72 Plus: Vacancy Allowance 70 93 Plus: Vacancy Allowance 7% 106 Required Rent s 1,035 Required Rent S 1,333 Required Rent s 1,508 Rent per s.f. S 1.52 Rent per s.f. s 1.51 Rent per s.f. $ 1.51 2 BR Loft (Old Mill) 2 BR Stacked (Old Mill) 3 BR Stacked (Old Mill) Floor Area 1,100 s.f. Floor Area 1,250 s.f. Floor Area 1,400 s.f. Cost or Value (including profit) $ 168,300 Cost or Value (including profit) S 185,000 Cost or Value (including profit) $ 205,800 Debt Service Renuirement (100% Loan to Vabiel Debt Service Renuirement f100% Loan to Value) Debt Service Renuirement (100% Loan to Vaha1 Interest 7.5090 Interest 7.50% Interest 7.50% Amortization 40 years Amortization 40 years Amortization 40 years Monthly Debt Service $ 1,108 Monthly Debt Service S 1,217 Monthly Debt service $ 1,354 Plus: Expenses $ 4.14 /sf/yr 380 Plus: Expenses $ 4.14 /sf/yr 431 Plus: Expenses $ 4.14 /sf/yr 483 Plus: Debt Coverage 5% 55 Plus: Debt Coverage 5% 61 Plus: Debt Coverage 5% 68 Plus: Vacancy Allowance 7% 116 Plus: Vacancy Allowance 70 129 Plus: Vacancy Allowance 7% 143 Required Rent S 1,659 Required Rent S 1,838 Required Rent S 2,048 Rent per s.f. S 1.51 Rent per s.f. S 1.47 Rent per s.f. S 1.46 Accessory Units 1 BR Accessory Unit 2 SR Accessory Unit Note: Rents above reflect construction cost of $90 Floor Area 525 s.f. Floor Area 750 s.f. per s.f., plus site development costs. It may be Cost $ 64,000 Cost s 91,000 possible to reduce cost during design process. Debt Service Renuirement H00-1 Loan to ValuO Debt Service Renuirement /tn0%Loan to Value) Interest 8.00°6 Interest 8.000,0 Amortization 30 years Amortization 30 years Debt Service S 470 Debt Service S 668 Coverage 30% 201 Coverage 3000 286 Required Rent S 671 Required Rent S 954 Rent per s.f. $1.28 Rent per s.f. $1.27 Revised: February 5, 2001 Accessory Units vs. Conventional Apartments Accessory Units Apartments Advantaoes Advantaaes • Enhance Community Design-small scale • Potential for Larger Units Suitable for Families • Lower Operating Cost . Professional Management and Maintenance • Lower Potential Rents • Easy to Control Rents • Homeowner-residents benefit from appreciation • Offer renters an alternative to large-scale complexes such as Lake Creek Apartments Disadvantaaes Disadvantaaes • Small Units • Higher Operating Cost • Long-term Maintenance Issues • Financial Feasibility Marginal at Best - Some owners will do a better job maintaining property than others Issues Issues • Need to control long-term affordability Financing - Deed Restrictions overseen by HOA - 6320 Private Activity Bonds - Appeal to County/Vail - Need to set up non-profit to run project - Centralized Rent Collection-cost to - Rents required for feasibility may not be homeowner adds operating cost eligible for tax credit financing • Long-term Maintenance Potential Competition - HOA enforcement - Centralized Maintenance-cost would have to be passed on to tenants, reducing operating cost advantage. ~ i ~l OPERATIONS UPDATE-JANUARY 2001 OVERALL Audit will be conducted in late February enabling us to close 2000 financials. January income is substantially ahead of budget, and expenses are in line thus far, getting the year off to a good start. CENTRAL RESERVATIONS Lodging revenue booked thru Jan. +34% over last year, 24% over budget # Reservations made thru Jan. 29% over last year Internet Bookings during Jan. 30 (4.8 % of total reservations) Answered 82 of incoming calls and converted 18 to bookings, compared to 90 and 13% last year. January (+77.4%), February (+106%), and March (+48%) bookings are all tracking considerably ahead of last winter.We have also begun to book substantial summer business, particularly in June. Currently have over $23,000 in revenue compared to $0 in 2000 and $3500 in 1999. Website page views were 36% ahead of January, 2000 and unique visitors increased by 37%. GROUP Generated 26 leads during Jan. compared to 22 last year Booked 10 groups for $197,000 in lodging revenue compared toI 1 groups for $271,000 last year. All 11 groups booked in January were for arrival in 2001, with half of them arriving in the first quarter. Anticipate decisions on three tentative groups in February representing $500,000 in lodging revenue in 2002 (February and July), and $150,000 in lodging revenue for October 2001. VISITOR SERVICES Generated 168 same day reservations compared to 233 last year due largely to the scarcity of availability on weekends. ..$35,708 in lodging revenue compared to $52,135 last January. Also generated $5430 in activity/transportation commission. Began discussion with VA on consolidation of summer trail map to create a map with not only Vail Mountain trails, but including hiking trails, fishing access and other summer recreation points ...will meet with USFS to discuss further. Began discussions with VA relating to combining forces for the information intranet program....will also begin focus groups with concierges, front desk employees to discuss needs. Have begun to incorporate volunteer Community Hosts into peak staffing for Lionshead Visitor Center. COMMUNICATIONS Continued leadership role in Vail Renaissance Premiere Employee Award program, selecting 39 employees worthy of recognition in January, presenting program again to the Vail Chamber & Business Association, and updating the business shopping database. Coordinated and attended New York Press trip on behalf of Local Marketing District. . .met with over 60 journalists to begin developing summer fam trips. Worked with Travel and Leisure for information on Golf supplement. Finalized quarterly newsletter and updated Snapshot Research report. SPECIAL EVENTS Began final planning for TEVA Whitewater Festival in May...met with organizing committee to establish rules for Pro-Rodeo to be included this year with 19 of the best kayakers in the world to open the Vail Whitewater Park. Have finalized booking for Denver Pipe Band, Colorado Youth Pipe Band, Naval Aviation Choir for the fourth of July parade, and are working closely to bring the Washington High School band back from Los Angeles. Coordinated several meetings to evaluate streamlining the permit process for events in the Town of Vail, and also strategic direction for attraction of future events. MARKETING LOCAL MARKETING DISTRICT Kicked off winter summer crossell poster campaign with over 600 requests for summer information from January visitors. Coordinated content and design direction for summer website funded by LMD...have met with reps from VA and LMD to try and streamline website development and work together on content where applicable to try and bring order to the visitors perception of Vail. Coordinated advertorial preparation of Travel & Leisure/AMX Golf Co-op publication. VVTCB 2001-02 Winter guide sales began with expanded distribution and new design. Finalized Co-op in Denver Metro CVB guide with two pages devoted to Vail. Fulfilled over 700 requests for infonnation generated by distribution of the new Destination Travel Planner. GENERAL Continued participation in Strategy Team for development of Vail Center concept. . .developed new Operating assumptions and numbers for inclusion in future thinking about the Vail Center. Began participation in Private Funding group determining level of corporate support available for construction of components of Vail Center. ~ y p 14-46-61 t,*41-#*13 ROAD MAP TO $10,350,000 Donovan Park Community Facility General Breakdown of Budget Allocation. The following breakdown is for illustration purposes only. It is not to be considered as a detailed cost analysis of the project. I. Site preparation and grading $ 465,360 2. Road work, driveways and surface parking $ 455,328 $150,000 storm sewer overlay included 3. Park improvements and landscaping $ 1,410,697 $100,000 restroom/pavilion included 4. Pedestrian walkways and bridge $ 491,844 5. Site utilities $ 747,622 6. Parking structure $ 1,626,079 -$500,000 incl. Parking concept revision 7. Community pavilion $ 2,480,000 Inc. snowmelt and water taps/6,236 sq.ft. s. Furnishings and equipment $ 130,300 Not inc. public art, stages, or bleachers. 9. Professional fees $ 1,442,465 Inc. architect, engineer, cons mgmt, survey, testing, /+$70,000 10. Contingency $ 1.100305 10.6 % contingency Project Total $10,350,000 Memorandum To: Town Council From: Community Development Department Date: February 20, 2001 Subject: Ordinance 6, Series 2001- Findings for Approval If the Town Council chooses to approve the First Reading of the proposed Ordinance 6, Series 2001, the following findings must be made: 1. That the proposal is consistent with the Town's development objectives, development standards for adjacent properties and the provisions/intent of the Single-Family Residential District regulations. 2. That the proposed zone district is compatible with and suitable to adjacent uses, consistent with the Town's Land Use Plan and Zoning Regulations, and appropriate for the area. ~aH ~ J It 0l l.P.kH.+k 4' 12-61-1: Purpose 12-61-2: Permitted Uses 12-61-3: Conditional Uses 12-61-4: Accessory Uses 12-61-5: Setbacks 12-61-6: Site Coverage 12-61-7: Landscaping and Site Development 12-61-8: Parking and Loading 12-61-9: Location of Business Activity 12-61-10: Other Development Standards 12-61-11: Development Plan Required 12-61-12: Development Plan Contents 12-61-13: Development Standards/Criteria for Evaluation 12-61-1: PURPOSE: The Housing District is intended to provide adequate sites for deed restricted employee housing which, because of the nature and characteristics of. employee housing, cannot be adequately regulated by the development standards prescribed for other residential zoning districts. It is necessary in this district to provide development standards specifically prescribed for each development proposal or project to achieve the purposes prescribed in Section 12-1-2 of this Title and to provide for the public welfare. Certain nonresidential uses are allowed as conditional uses, which are intended to be incidental and secondary to the residential uses of the District. The Housing District is intended to ensure that employee housing permitted in the District is appropriately located and designed to meet the needs of residents of Vail, to harmonize with surrounding uses, and to ensure adequate light, air, open spaces, and other amenities appropriate to the allowed types of uses. 12-61-2: PERMITTED USES: The following uses shall be permitted in the H District: Deed restricted employee housing units. Passive outdoor recreation areas, and open space. Pedestrian and bike paths. 12-61-3: CONDITIONAL USES: Generally: The following conditional uses shall be permitted in the H District, subject to issuance of a conditional use permit in accordance with the provisions of Chapter 16 of this Title: Commercial uses which are secondary and incidental (as determined by the Planning and Environmental Commission ) to the use of deed restricted employee housing and specifically serving the needs of the residents, and developed in conjunction with deed restricted employee housing, in which case the following uses may be allowed subject to a conditional use permit: Banks and financial institutions. Eating and drinking establishments. Health clubs. Personal services, including but not limited to, laundromats, beauty and barber shops, tailor shops, and similar services. Retail stores and establishments. Dwelling units (not employee housing units) subject to the following criteria to be evaluated by the Planning and Environmental Commission: A. Dwelling units are created solely for the purpose of subsidizing employee housing on the property. B. Dwelling units are not the primary use of the property. The GRFA for dwelling units shall not exceed 30% of the total GRFA constructed on the property. C. Dwelling units are only created in conjunction with deed restricted employee housing. D. Dwelling units are compatible with the proposed uses and buildings on the site and are compatible with buildings and uses on adjacent properties. Outdoor Patios Public and private schools and educational institutions, including day-care facilities. Public buildings and grounds. Public parks. Public utilities installations including transmission lines and appurtenant equipment. -2- 12-61-4: ACCESSORY USES: The following accessory uses shall be permitted in the H District: Home occupations, subject to issuance of a home occupation permit in accordance with the provisions of Section 12-14-12 of this Title. Minor Arcades Private greenhouses, tool sheds, playhouses, attached garages or carports, swimming pools, or recreation facilities customarily incidental to permitted residential uses. Other uses customarily incidental and accessory to permitted or conditional uses, and necessary for the operation thereof. 12-61-5: SETBACKS: The setbacks in this district shall be 20' from the perimeter of the zone district. At the discretion of the Planning and Environmental Commission, variations to the setback standards may be approved during the review of a development plan subject to the applicant demonstrating compliance with the following criteria: A. Proposed building setbacks provide necessary separation between buildings and riparian areas, geologically sensitive areas and other environmentally sensitive areas. B. Proposed building setbacks will provide adequate availability of light, air and open space. C. Proposed building setbacks will provide a compatible relationship with buildings and uses on adjacent properties. D. Proposed building setbacks will result in creative design solutions or other public benefits that could not otherwise be achieved by conformance with prescribed setback standards. Variations to the 20 ft. setback shall not be allowed on property lines adjacent to HR, SFR, R, PS, and RC zoned properties, unless a variance is approved by the Planning and Environmental Commission pursuant to Chapter 17 of this Title. 12-61-6: SITE COVERAGE: Site coverage shall not exceed fifty-five percent (55%) of the total site area. At the discretion of the Planning and Environmental Commission, site coverage may be increased if 75% of the required parking spaces are underground or enclosed, thus reducing the impacts of surface paving provided within a development, and that the minimum landscape area requirement is met. 12-61-7: LANDSCAPING AND SITE DEVELOPMENT: At least thirty percent (30%) of the total site area shall be landscaped. The minimum width and length of any area qualifying as landscaping shall be fifteen feet (15') with a minimum area not less than three hundred (300) square feet. 12-61-8: PARKING AND LOADING Off-street parking shall be provided in accordance with Chapter 10 of this Title. No parking or loading area shall be located within any required setback area. At the discretion of the Planning and Environmental Commission, variations to the parking standards outlined in Chapter 10 may be approved during the review of a development plan subject to a Parking Management Plan. The Parking Management Plan shall be approved by the Planning and Environmental Commission and shall provide for a reduction in the parking requirements based on a demonstrated need for fewer parking spaces than Chapter 10 of this title would require. For example, a demonstrated need for a reduction in the required parking could include: A. Proximity or availability of alternative modes of transportation including, but not limited to, public transit or shuttle services. B. A limitation placed in the deed restrictions limiting the number of cars for each unit. C. A demonstrated permanent program including, but not limited to, rideshare programs, carshare programs, shuttle service, or staggered work shifts. 12-61-9: LOCATION OF BUSINESS ACTIVITY: A. Limitation; Exception: All conditional uses by 12-61-3 of this Article, shall be operated and conducted entirely within a building, except for permitted loading areas and such activities as may be specifically authorized to be unenclosed by a conditional use permit and the outdoor display of goods. B. Outdoor Display Areas: The area to be used for outdoor display must be located directly in front of the establishment displaying the goods and entirely upon the establishment's own property. Sidewalks, building entrances and exits, driveways and streets shall not be obstructed by outdoor display. -3-