HomeMy WebLinkAbout2001-03-20 Support Documentation Town Council Work Session
VAIL TOWN COUNCIL
REVISED
WORK SESSION
TUESDAY, March 20, 2001
NOTE: Time of items is approximate, subject to change, and cannot be relied
upon to determine at what time Council will consider an item.
COUNCIL CHAMBERS
2:00 P.M.
1 • Site Visit to Red Sandstone School. (45 min.)
2. ITEM/TOPIC: A presentation to the Vail Town Council on
Brent Wilson the Draft Eagle Valley Regional Trails Plan. (15 min.)
Ellie Caryl
Gregg Barrie
ACTION REQUESTED OF COUNCIL:
Provide feedback and comments to the Eagle Valley Trails
Committee and staff regarding this document.
BACKGROUND RATIONALE:
Ellie Caryl and the Eagle Valley Trails Committee have
prepared a draft multi jurisdictional trails plan for the Eagle
Valley. The plan addresses the design, construction and
maintenance of trails throughout the Eagle Valley, with an
emphasis on a "core" trail between Glenwood Canyon and
Vail Pass. Gregg Barrie (Public Works) and Brent Wilson
(Community Development) have been working with the
committee to review the document and provide technical
input from the Town of Vail.
After the committee receives input today from the Vail Town
Council, staff will present the plan to the Planning and
Environmental Commission for a formal recommendation to
the Town Council on plan adoption this spring. Additionally,
an intergovernmental agreement would be adopted to
address technical issues such as construction and
maintenance of trails.
RECOMMENDATION:
Staff will forward a recommendation at final council review of
this item.
3. Planning and Environmental Commission, Design Review Board
and Art in Public Places Interviews. (30 min.)
4. ITEM/TOPIC:
Allison Ochs First reading of Ordinance #5, Series of 2001, an ordinance
amending the Town Code, Title 12, Chapter 13, to allow for
corrections to the Employee Housing Regulations; Chapter
21, to allow for corrections to the Hazard Regulations;
Chapter 15, to allow for corrections to the Gross Residential
Floor Area Regulations; Chapter 2, to allow for corrections to
the definition chapter and for the addition of a definition of
"owner"; Chapter 6, to allow for clarification to the 425 credit;
Chapter 7, to allow for clarification to the PA Zone District;
and Title 13, Chapter 2, to allow for clarification to the
definition of "subdivision"; and Title 8, Chapter 3, to allow for
clarification of the Department of Public Works role in the
issuance of right-of-way permits and setting forth details in
regard thereto. (20 min.)
ACTION REQUESTED OF COUNCIL:
Provide staff direction on the proposed text amendments to
the Town Code.
BACKGROUND RATIONALE:
Through the review process of various zoning applications,
problems arise with specific code sections that are not clear
to either applicants or staff. This often occurs with zoning
code amendments, changes in procedures, or errors in
codification. Therefore, staff periodically returns to the
Planning and Environmental Commission and to the Town
Council to "clean-up" the Zoning, Subdivision, and Sign
Codes. These amendments are not to amend the
substantive content of the code, but to "clean-up" errors and
clarify sections of the code. None of the proposed
amendments result in a change of policy. The Planning and
Environmental Commission recommended approval of the
text amendments at their February 12, 2001, meeting. The
amendments to the Town Code included in this
memorandum are described in the staff memorandum.
STAFF RECOMMENDATION: The Community
Development Department recommends that the Town
Council approve Ordinance #5, Series of 2001, on first
reading.
5. Review Council Critical Strategies. (15 min.)
6. Review Evening Meeting Agenda. (5 min.)
7. Information Update. (10 min.)
8. Council Reports. (10 min.)
9. Other. (10 min.)
QUARTERLY MEETING OF THE VAIL LOCAL MARKETING DISTRICT (VLMC)
4:40 P.M.
1. Discussion of Year End Financial Results, 2000
2. Permanent Working Capital Funding
3. Overview of Special Event presentation for the timeframe of
Thanksgiving through Christmas, 2001, by Spaeth Design, New York, New York.
(1 hour)
David Spaeth
Sandy Spaeth
Alan Waxenberg
As you are aware, the town has to periodically loan money to the VLMD due to
timing between dispersements and lodging tax revenue collections. Staff
recommends the Vail Town Council permanently fund a contribution of
approximately $350,000 for working capital only. This could be set up to provide
the town with interest earned on this contribution. This money would not be used
for expenditures; it would only be used for "timing issues" with the VLMD's cash
flow. (15 min.)
10. Adjournment. (5:55 P.M.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BE ON TUESDAY, 3/27/01, BEGINNING AT 2:00 P.M. IN TOV COUNCIL
CHAMBERS.
THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING
WILL BE ON TUESDAY, 4/03/01, BEGINNING AT 7:00 P.M. IN TOV COUNCIL
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BE ON TUESDAY, 4/03/01, BEGINNING AT 2:00 P.M.. IN TOV COUNCIL
CHAMBERS.
Sign language interpretation available upon request with 24-hour notification.
Please call 479-2332 voice or 479-2356 TDD for information.
VAIL TOWN COUNCIL
WORK SESSION
TUESDAY, March 20, 2001
NOTE: Time of items is approximate, subject to change, and cannot be relied
upon to determine at what time Council will consider an item.
COUNCIL CHAMBERS
2:00 P.M.
1. Site Visit to Red Sandstone School. (45 min.)
2. ITEM/TOPIC: A presentation to the Vail Town Council on
Brent Wilson the Draft Eagle Valley Regional Trails Plan. (15 min.)
Ellie Caryl
Gregg Barrie
ACTION REQUESTED OF COUNCIL:
Provide feedback and comments to the Eagle Valley Trails
Committee and staff regarding this document.
BACKGROUND RATIONALE:
Ellie Caryl and the Eagle Valley Trails Committee have
prepared a draft multi jurisdictional trails plan for the Eagle
Valley. The plan addresses the design, construction and
maintenance of trails throughout the Eagle Valley, with an
emphasis on a "core" trail between Glenwood Canyon and
Vail Pass. Gregg Barrie (Public Works) and Brent Wilson
(Community Development) have been working with the
committee to review the document and provide technical
input from the Town of Vail.
After the committee receives input today from the Vail Town
Council, staff will present the plan to the Planning and
Environmental Commission for a formal recommendation to
the Town Council on plan adoption this spring. Additionally,
an intergovernmental agreement would be adopted to
address technical issues such as construction and
maintenance of trails.
RECOMMENDATION:
Staff will forward a recommendation at final council review of
this item.
3. Planning and Environmental Commission, Design Review Board
and Art in Public Places Interviews. (30 min.)
4. ITEM/TOPIC:
Allison Ochs First reading of Ordinance #5, Series of 2001, an ordinance
amending the Town Code, Title 12, Chapter 13, to allow for
corrections to the Employee Housing Regulations; Chapter
21, to allow for corrections to the Hazard Regulations;
Chapter 15, to allow for corrections to the Gross Residential
Floor Area Regulations; Chapter 2, to allow for corrections to
the definition chapter and for the addition of a definition of
"owner"; Chapter 6, to allow for clarification to the 425 credit;
Chapter 7, to allow for clarification to the PA Zone District;
and Title 13, Chapter 2, to allow for clarification to the
definition of "subdivision"; and Title 8, Chapter 3, to allow for
clarification of the Department of Public Works role in the
issuance of right-of-way permits and setting forth details in
regard thereto. (20 min.)
ACTION REQUESTED OF COUNCIL:
Provide staff direction on the proposed text amendments to
the Town Code.
BACKGROUND RATIONALE:
Through the review process of various zoning applications,
problems arise with specific code sections that are not clear
to either applicants or staff. This often occurs with zoning
code amendments, changes in procedures, or errors in
codification. Therefore, staff periodically returns to the
Planning and Environmental Commission and to the Town
Council to "clean-up" the Zoning, Subdivision, and Sign
Codes. These amendments are not to amend the
substantive content of the code, but to "clean-up" errors and
clarify sections of the code. None of the proposed
amendments result in a change of policy. The Planning and
Environmental Commission recommended approval of the
text amendments at their February 12, 2001, meeting. The
amendments to the Town Code included in this
memorandum are described in the staff memorandum.
STAFF RECOMMENDATION: The Community
Development Department recommends that the Town
Council approve Ordinance #5, Series of 2001, on first
reading.
5. Review Council Critical Strategies. (15 min.)
6. Review Evening Meeting Agenda. (5 min.)
7. Information Update. (10 min.)
8. Council Reports. (10 min.)
9. Other. (10 min.)
QUARTERLY MEETING OF THE VAIL LOCAL MARKETING DISTRICT (VLMC)
4:40 P.M.
1. Discussion of Year End Financial Results, 2000
2. Permanent Working Capital Funding
As you are aware, the town has to periodically loan money to the VLMD due
to timing between dispersements and lodging tax revenue collections. Staff
recommends the Vail Town Council permanently fund a contribution of
approximately $350,000 for working capital only. This could be set up to provide
the town with interest earned on this contribution. This money would not be used
for expenditures; it would only be used for "timing issues" with the VLMD's cash
flow. (15 min.)
10. Adjournment. (4:55 P.M.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BE ON TUESDAY, 3127/01, BEGINNING AT 2:00 P.M. IN TOV COUNCIL
CHAMBERS.
THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING
WILL BE ON TUESDAY, 4/03/01, BEGINNING AT 7:00 P.M. IN TOV COUNCIL
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BE ON TUESDAY, 4103101, BEGINNING AT 2:00 P.M. IN TOV COUNCIL
CHAMBERS.
Sign language interpretation available upon request with 24-hour notification.
Please call 479-2332 voice or 479-2356 TDD for information.
TOWN OF VAIL
Town Council Critical Strategies
Action Plan
September 2000- November 2001
Council Status Next Council Point of Contact/
Action Timeline Date Lead Employee
Community Alignment
& Partnerships
¦ Set CounciINRI 14 month Meeting notes and 4/10/01 Suzanne Silverthorn
retreat matrix tracking format
distributed. Agenda
preparations underway for
second meetinq on 4/10.
¦ Begin report out to
community at "Peer 14 month Additional meetings for 2001 TBD Suzanne Silverthorn
Resort" meeting to be scheduled
¦ Redefine TOVNRI Preliminary discussions held
Task Force 14 month between TOV Mayor and Bill 4/10/01 Ludwig Kurz
Jensen; CounciINRI to clarify
Task Force role and
structure; then develop
appointment process.
¦ Define desired By the end of
outcomes by Process to be designed as March staff will Bob McLaurin
creating a vivid 14 month next step in constituent have a Suzanne Silverthorn
description for 2005, Partnership efforts. framework for Russell Forest
2010, 2015, 2020 creating a vivid
description.
Morter/Aker/Cole Architects
¦ Consolidate 14 month have done preliminary 4/3/01 Pam Brandmeyer
Information Booths designs for the Municipal
Center, which includes not
only the current uses, but
also the consolidated
information center, a 2-
company fire station,
underground parking, and
employee housing.
3/16/01
Vdheads/matrix
Council Status Next Council Point of Contact/
Action Timeline Date Lead Employee
¦ Work w/ Merchants
to define approval 6 month Council to discuss policy Pam Brandmeyer
procedures for considerations regarding 3/27/01 Bob McLaurin
special events sponsorships
1-70 Noise Abatement 14 montth • Staff preparing cost
¦ Identify Options estimate for wall 5/1/01 Greg Hall
¦ Identify Funding mitigation
• Determine to what extent TBD Greg Hall
the TOV is willing to fund
noise mitigation
• Meeting with our CDOT Possibly Greg Hall
Transportation 3-23-01
Commissioner, Ludwig &
Bob
• Policy direction from
Council required TBD Town Council
¦ Maintenance
Maintain natural Partnership Program with Presentation
environment and town VR on
infrastructure ¦ Water Quality environmental
¦ Solid Waste partnership
¦ Foster stewardship opportunities
& partnership 6 & 14 ¦ Noxious Weed with VR on Everyone
months March 20th
¦ Achieve Disney • Trip to Disney World
standards scheduled for late April.
¦ Reinstitute "Adopt-a- Clean Pedestrian Areas
Path/Street" On going
¦ Well lit, clean parking
structures
3/16/01 2
Council Status Next Council Point of Contact/
Action Timeline Date Lead Employee
¦ Village Parking 14 month Structural engineering report Nina Timm
Structure (retail) complete. $2-4 million to NA Greg Hall
stabilize berm.
• What size footprint do we
buy: 8,100 SF (270 ft. x
30 ft)= TBD Town Council
$4M 8,100 SF = $500/SF
$2M 8,100 SF = $250/SF
OR $11-22 M/acre
Council to get public
feedback on commercial
space built by TOV.
¦ Review Uniform Gary Goodell
Building Code and 14 month Presentation to Council Mike McGee
Fire Code occurred on 12/12. Staff 05/22 Tom Moorhead
preparing appeals procedure. Greg Morrison
¦ Community 6 &14 Concept paper presented to
Facilities Vail month Council on 12/12. Council
Center developed wish list on 12/19. March 27th Russ Forrest
Council reviewed financial
plan on 3/6. Next step is for Design Team
Council to provide direction prepared to
on the program and the start 1St week of
budget. April
3/16/01 3
Council Status Next Council Point of Contact/
Action Timeline Date Lead Employee
Special Events
¦ Solicit input from 6 month Staff to make presentation on 3/27/01 Pam Brandmeyer
event organizers 3/27. Bob McLaurin
¦ Identify additional
venues 6 month on going
6 month Currently available venues
identified and occupancy 4/03/01 Mike Vaughan
load to be determined for
each site by 3/31
Wayfinding
Greg Hall
¦ Approve drawings 6 month Substantially complete Suzanne Silverthorn
Phase-one signs will be 4/15/01 Greg Hall
¦ Install upon arrival 6 month delivered in March. Delivery Suzanne Silverthorn
of those Phase 1 signs
should occur the week of
3/19; Frontage Road signs
will be installed after 4/15/01.
¦ Trail identifiers 6 month
installed by 7/01/01
¦ Lionshead Public 6 & 14 Staff has been obtaining April 2001 Russ Forrest
Financing month input from Lionshead Bob McLaurin
residents on financing Steve Thompson
options. The Broomfield case Tom Moorhead
has been resolved. Tom M.
is reviewing the legal status
of this financing tool.
3/16/01 4
Council Status Next Council Point of Contact/
Action Timeline Date Lead Employee
¦ Donovan Park 6 & 14 Pavilion design under TBD George Ruther
month way Todd O
• Presentation of 4/3/01
Preliminary Design Todd O
Development Package. George Ruther
¦ Final Design
Development 4/17/01 Todd Oppenheimer
Presentation George Ruther
¦ Site work to commence
on 412101 (or earlier - see
3-20-01 Town Manager's
Report.) 4/3/01
• Execute project Steve Thompson
financing ($3 million)
¦ Property owner plans on Nina Timm
¦ Ruins 14 month reapplying for the same NA Tom Moorhead
development approval Russ Forrest
that expired (1/9/01).
¦ Next Housing Authority 4/17/01
meeting is scheduled for
April 17th. Options
include: Housing district
zoning; condemnation-
The Ruins & Mountain
Bell.
¦ Berry Creek 14 month Town and County staff Nina Timm
working on next steps. TBD-Next step Tom Moorhead
Auerbach is requesting is with the Russ Forrest
County approval to move County
forward with design. Both
Council and County have
identified a preferred
development approach.
County Commissioners met
directly with School Board to
discuss issues of road
construction.
3/16/01 5
Council Status Next Council Point of Contact/
Action Timeline Date Lead Employee
¦ Buy down program 14 month Staff has been looking for 3 When suitable
(3 bedroom units bedroom units. Council must unit is found Nina Timm
for families) address appropriate budget
for purchases. Units have
not been available for
amount previously set by
council.
Meet w/ Commissioners Meeting held with Russ Forrest
¦ Employee 6 month appropriate county staff. TBD Nina Timm
Generation Next step involves contact Tom Moorhead
with RRC to develop
background information for
presentation to County and
municipalities.
Timber Ridge 6 month Housing Ordinance passed 4/17/01 Allison Ochs
on 3/6. Planning process will Tom Moorhead
¦ Housing Zone be identified for appropriate
District locations for the district.
Housing Authority may
consider condemnation. Tom Moorhead
¦ Fire Station Bob and John Gulick to
6 month prepare memo summarizing 4/3/01 Bob McLaurin
¦ Decide on fire and framing issues.
station locations and
staffing. Municipal site consideration 4/3/01
to Council.
¦ Discuss impact fee
proposal to fund fire Discuss possibility of hiring 4/3/01
dept. capital projects Rocky Mtn. Group to conduct
and equipment impact fee study. (Tom
researching legal issues.)
Municipal site consolidation 4/3/01
to Council.
Todd O
¦ Red Sandstone/ 14 month . Preliminary design/cost TBD Tom K
Gymnastics estimate complete -
Facility $290,000.
¦ School District willing to TBD Bob McLaurin
cost-share on a 50/50 Todd O.
basis. Details of
payment to be worked
out. VRD has aqreed to
3/16/01 6
Council Status Next Council Point of Contact/
Action Timeline Date Lead Employee
manage the field.
In-town Transportation
• NEXT bus system
• Review alternatives 6 months installed and being On-going Greg Hall
to replace in town implemented; Public Mike Rose
shuttle launch ceremony
scheduled for 6128101
¦ Explore possible 14 month
funding partners • One custom "quiet " Mike Rose
(demo project) muffler installed, results Greg Hall
are mixed - Bus 171
¦ Outlying "next bus"
currently unfunded.
Mountain Bell ¦ Preliminary cost estimate Nina Timm
to Council 3-20-01 RE: Russ Forrest
Learning Tree and ABC
School new construction.
¦ Financing alternatives
can be presented at 417/01
Housing Authority
meeting.
Summary of Completed Actions
¦ Mission, Vision and Values Statement Posted in Council Chambers
¦ Notification of Town's intent to strengthen partnership with Vail Resorts
¦ Establishment of schedule for monthly Council "walkabouts"; four walkabouts held.
• Affordable Housing Zone District drafted and passed by Town Council
¦ Donovan Park Agreement for design services complete
¦ Donovan Park zone change approved
¦ Vail Center 501(c)(3) formed
¦ 1St Community gathering held (peer resort report-out)
• 2nd Community gathering held (peer resort report-out)
• TOV/VRI Retreat held
• Completion of special event "shadowing" by Greg Moffet
¦ Parking Pay-in-Lieu revisions completed
• Meeting held with Eagle County Commissioners, re: employee generation and capital projects
Unfunded Capital Projects
¦ Ruins Housing Project
¦ West Vail Lodge
¦ Information Center
3/16/01 7
¦ Lionshead Public Improvements
¦ Vail Center Improvements
¦ 1-70 Noise Abatement
¦ Gymnastics Facility
¦ Gore Creek Sediment Clean Up
¦ Consolidated Municipal Site (to include: All current uses plus underground parking,
information center, affordable housing , 2 company fire station)
¦ Outlying "next bus"
3/16/01 8
MEMORANDUM
TO: Planning and Environmental Commission
FROM: Community Development
DATE: February 12, 2001
SUBJECT: A request for a recommendation to the Town Council for text amendments to the
Town Code.
Applicant: Town of Vail
Planner: Allison Ochs
1. DESCRIPTION OF THE REQUEST
Through the review process of various zoning applications, problems arise with specific code
sections that are not clear to either applicants or staff. This often occurs with zoning code
amendments, changes in procedures, or errors in codification. Therefore, staff periodically
returns to the Planning and Environmental Commission and to the Town Council to "clean-
up" the Zoning, Subdivision, and Sign Codes. These amendments are not to amend the
substantive content of the code, but to "clean-up" errors and clarify-* sections of the
code. None of the proposed amendments result in a change of policy. The
amendments to the Town Code included in this memorandum are described briefly below:
• Amendments to the Employee Housing Chapter
• Amendments to all residential zone districts regarding the 425 credit
• Amending the Hazard Regulations
• Amending the "250 Ordinance"
• Amending the Nonconforming Chapter
• Amending the definition of Seasonal Use or Structure
• Amending the definition of Recreation Structure.
• Adding a definition of "owner"
• Amending the definition of "Major Subdivision"
• Amending Section 8-3-1 to eliminate the Department of Community
Development's role in the issuance of a right-of-way permit.
• Amending the PA Zone District.
_ TowA' OF UAIL ~i
More detailed descriptions and the reasoning behind each are described in Section IV of this
memorandum.
II. ROLES OF THE REVIEWING BOARDS
Plannina and Environmental Commission:
Action: The PEC is advisory to the Town Council.
The PEC shall review the proposal for and make a recommendation to the Town Council on
the compatibility of the proposed text changes for consistency with the Vail Comprehensive
Plans and impact on the general welfare of the community.
Staff:
The staff is responsible for ensuring that all submittal requirements are provided. The staff
advises the applicant as to compliance with the Zoning and Subdivision Regulations.
Staff provides analyses and recommendations to the PEC and Town Council on any text
proposal.
Town Council:
Action: The Town Council is responsible for final approval/denial on code amendments.
The Town Council shall review and approve the proposal based on the compatibility of the
proposed text changes for consistency with the Vail Comprehensive Plans and impact on
the general welfare of the community.
Desian Review Board:
Action: The DRB has NO review authority on code amendments.
III. RECOMMENDATION
The Community Development Department recommends that the Planning and
Environmental Commission forward a recommendation of approval of the proposed
amendments to the Town Code to the Vail Town Council, subject to the following findings:
1. That the proposed amendments are consistent with the development objectives of the
Town of Vail.
2. That the proposal is consistent and compatible with existing and potential uses within
Vail and generally in keeping with the character of the Town of Vail.
3. That the proposed amendments are necessary to ensure the health, safety and welfare
of the citizens of Vail.
4. That the proposed amendments do not alter the intent, purpose, or policy of the current
Town of Vail regulations.
5. That the proposed amendments will make the Town's development review process less
problematic and more "user friendly."
IV. DESCRIPTIONS OF AMENDMENTS
(Text which is to be deleted will be stFiGkea. Text which is to be added will be underlined.)
A. Amendments to the Employee Housing Chapter
1. When the changes to this section of the code were done in April of 2000, a
statement was omitted which identified that Type II EHUs are only allowed
on lots which meet the minimum lot size requirements of the Single-Family
Residential, Two-Family Residential, and Primary/Secondary Zone Districts.
Section 12-13-4 Requirements by Employee Housing Unit (EHU) Type shall
be amended as follows:
12-13-4: Requirements by Employee Housing Unit (EHU) Type
EHU Zoning districts permitted by right or conditional use
Type 11 Conditional Use: Single-Family Residential, Two-Family
Residential, Primary/Secondary Residential Zone districts
meetina minimum lot size reauirements; Agricultural and
Open Space
2. In addition, an error was made by the codifiers in which "site coverage" was
identified as "side coverage". Section 12-13-4 Requirements by Employee
Housing Unit (EHU) Type shall be amended as follows:
12-13-4: Requirements by Employee Housing Unit (EHU) Type
EHU Additional Site Coverage/Reduced Landscape Area
Type I Side Site Coverage: The site is entitled to an additional 5%
of site coverage for EHU.
Landscaped Area: The site is entitled to a reduction of
landscape area by 5% (reduced to 55% of site area) for
EHU.
B. Amendments to all residential zone districts regarding the 425 credit
When Ordinance No. 37, Series of 1990 was approved the mechanical, stair, and
storage credits for GRFA were eliminated and an additional 425 sq. ft. credit was
granted for each allowable unit on a lot. This credit was intended to consolidate all
of the credits into a lump sum. The intention of this modification was to simplify
3-
GRFA calculations. However, as time passed, the original intent of the 425 sq. ft.
was lost and now it is viewed as additional GRFA. As a result, applicants continue
to locate mechanical equipment in spaces that do not count as GRFA (less than 5
ft. in head height with openings less that 12 sq. ft.) in order to maximize their usable
space. This creates difficulties with inspections, problems with general maintenance
and upkeep, and safety hazards. Staff is amending the text of all residential districts
with the 425 credit (HR, SFR, R, P/S) to read:
In addition to the above, four hundred twenty five (425) square feet of gross
residential floor area (GRFA) shall be permitted as a credit for each allowable
dwelling unit. The ouroose of this credit is to allow for additional GRFA for
circulation and mechanical eauipment.
C. Amending the Hazard Regulations
Section 12-21-14: Restrictions in Specific Zones on Excessive Slopes, requires
additional restrictions on development on lots in Hillside Residential, Single-Family
Residential, Two-Family Residential, and Two-Family Primary/Secondary Residential
Zone Districts where the slopes exceed 30%. However, the section which refers to
site coverage limitations, does not refer by code section to Primary/Secondary zoned
lots.
In addition, with the proposed changes to the EHU regulations, a statement must be
added to the Section 12-21-14 Restrictions in Specific Zones on Excessive Slopes.
Section 12-21-14E reduces site coverage to 15% of the site on lots with slopes in
excess of 30% and in certain residential zone districts. Lots zoned
Primary/Secondary Residential, with lot sizes less that 15,000 sq. ft., with a Type
EHU, are entitled to a 5% site coverage bonus. This must be clarified in the Hazard
Regulations. The text shall be amended as follows:
12-21-14E. Site coverage as it pertains to this Chapter, as permitted by
Sections 12-6A-9, 12-6B-9, aRd 12-6C-9, and 12-6D-9 of this Title, is
amended as follows:
1. Not more than fifteen percent (15%) of the site area may be covered
by buildings, except in coniunction with a Tvoe I Emplovee Housina
Unit in accordance with Chapter 13 of this title. in which case not
more that twentv percent (20%) of the site area may be covered by
buildings: and
2. Not more than ten percent (10%) of the total site area may be
covered by driveways and surface parking.
D. Amending the "250 Ordinance"
1. In 1998, when changes were made to Section 12-15-5: Additional Gross
Residential Floor Area (250 Ordinance) the notice requirements were meant
to be deleted. The text shall be amended as follows: / ^F
42-15 ~B .U fdrttwpeFs of
rwe#ipg upits nn thy' a-
-4-
12-3-60 of this Twe.
2. In addition, when changes were made to Section 12-15-5: Additional Gross
Residential Floor Area (250 Ordinance) the requirement that 100% of the
owners of a multiple family structure use all of the additional GRFA
provisions was meant to be deleted. The text shall be amended as follows:
12-15-5C-7 Applicability: The provisions of this Section are
applicable only to GRFA additions to individual dwelling units. No
pooling of GRFA shall be allowed in multi-family dwellings. No
application for additional GRFA shall request more than two hundred
fifty (250) square feet of gross residential floor area per dwelling unit
nor shall any application be made for additional GRFA until such time
as all the allowable GRFA has been constructed on the property. 44e
t the dditinn i GRGA nrnr "Sims in nermitted nnlji when one
hrr `rar^dr:ed pneFGe (100%) of the owners in rn the St.F6tiz'a'i °e arrc°-'c is
1 as ?vel~-When exterior
additions are proposed to a multi-family structure, the addition of the
GRFA shall be designed and developed in context of the entire
structure.
3. A staff interpretation was done in June of 2000, clarifying the ability of
structures which do not conform to density with regards to "dwelling units per
acre" but have remaining "allowable GRFA" to be eligible for the "250
ordinance". According to 12-18-513: Density Control:
Structures which do not conform to density controls may be enlarged,
only if the total gross residential floor area of the enlarged structure
does not exceed the total gross residential floor area of the
preexisting nonconforming structure.
The Zoning Code considers density as both dwelling units per acre and
gross residential floor area.
The "250 Ordinance" states
Applicability:... No application for additional GRFA shall request more
than 250 sq. ft. of gross residential floor area per dwelling unit nor
shall any application be made for additional GRFA until such time as
all the allowable GRFA has been constructed on the property.
Many lots within the Town are nonconforming with regards to "dwelling units
per acre" but have remaining "allowable GRFA". According to the
Nonconforming Chapter, these dwelling units are unable to add any GRFA.
As an example:
Lot Size: 11,000
Zoning: Primary/Secondary
Date of C.O.: 1978
_S_
Existing Use: Duplex Residence
Existing GRFA: 3000 sq. ft.
Primary: 2000 sq. ft.
Secondary: 1000 sq. ft.
GRFA Allowable: 3175 sq. ft.
Because this lot is less than 14,000 sq. ft. and has an existing duplex, it is
considered non-conforming with regards to density. However, even though
175 sq. ft. of GRFA remains available, because of the non-conforming
chapter, the duplex cannot add the 175 sq. ft. of GRFA. The staff
interpretation that was done in June of 2000, allows each unit of the duplex
to add 250 sq. ft. through the "250 Ordinance". As staff interpretations are
codified when necessary, the text shall be amended as follows:
12-15-5-B-10 Nonconforming structures and site improvements:
Structures which do not conform to density controls shall be eligible
for additional GRFA pursuant to this section.
12-15-5-C-10 Nonconformina structures and site imorovements:
Structures which do not conform to densitv controls shall be eligible
for additional GRFA pursuant to this section.
E. Amending the Nonconforming Chapter
A grammatical error was identified in Section 12-18-4: Uses of the Nonconforming
Sites, Uses, Structures and Site Improvements Chapter. The text shall be amended
as follows:
12-18-4: Uses: The use of a site or structure lawfully established prior to the
effective date hereof which does not conform to the use regulations
prescribed by this Title for the district in which it is situated may be continued,
provided that no such nonconforming use shall be enlarged to occupy a
greater site area -fax or building floor area than it occupied on the effective
date hereof. Any subsequent reduction in site area or floor area occupied by
a nonconforming use shall be deemed a new limitation, and the use shall not
thereafter be enlarged to occupy a greater site area or floor area than such
new limitation.
F. Amending the definition of Seasonal Use or Structure
A recent application for a seasonal use or structure was interpreted as that it was not
subject to design review. Staff believes that this is due to an oversight in the
definition of seasonal use orstructure.'The definition shall be amended as follows:
SEASONAL USE OR STRUCTURE: A temporary covering erected over a
recreational amenity, such as a swimming pool or tennis court, for the
purpose of expanding their use into the cold weather months. Such seasonal
covers may not be in place for more than seven (7) consecutive months of
any twelve (12) month period. For the purposes of this Title, a seasonal use
or structure shall not constitute site coverage and shall not be subject to
building bulk control standards. Any seasonal use or structure shall require
-6-
a conditional use permit in accord with Chapter 16 of this Title and is subiect
to design review.
G. Amending the definition of Recreation Structure.
In addition to the above changes to the definition of Seasonal Use or Structure
above, changes are proposed for the definition of Recreation Structure. The
definition shall be amended as follows:
RECREATION STRUCTURE: Any detached (i.e.not connected to anv main
structure or structures) covering erected over a recreational amenity, such
as a swimming pool or tennis court, which is not a seasonal structure. For the
purposes of this Title, recreation structures shall constitute site coverage but
shall not be subject to building bulk control standards. Any recreation
structure shall require a conditional use permit in accord with Chapter 16 of
this Title and is subiect to design review.
H. Adding a definition of "owner"
Recent changes to Community Development application procedures has brought
forth a need to establish a definition of the word "owner". The definition of owner
shall be added as follows:
OWNER: Any person, agent, firm, corporation, or partnership that alone,
jointly, or severally with others: has legal or equitable title to any premises,
dwelling or dwelling unit, with or without accompanying actual possession
thereof, or has charge, care or control of any premises, dwelling or dwelling
unit, as agent of the owner or as executor, administrator, trustee, or guardian
of the estate of the beneficial owner. The person shown on the records of
the recorder of deeds of the county to be the owner of a particular property
shall be presumed to be the person in control of that property.
1. Amending the definition of "Major Subdivision"
A grammatical error was identified in Section 13-2-2: Definitions in the definition of
Subdivision, D. Major Subdivision, with the omitting of "or". The text shall be
amended as follows:
SUBDIVISION:
D. Major Subdivision: "Major subdivision" means any subdivision involving more
than four (4) lots, or a subdivision proposal without all lots having frontage on
a public, or approved street, or with a request to extend Municipal facilities
in a significant manner, or a proposal which would negatively affect the
natural environment as determined under Section 12-12-2, "Applicability"; or
if the proposal would adversely affect the development of the remainder of
the parcel or the adjacent property.
J. Amending Section 8-3-1 to eliminate the Department of Community
Development's role in the issuance of a right-of-way permit.
-7-
The Department of Public Works has taken over responsibility for issuing right-of-
way permits. The text shall be amended as follows:
8-3-1: PERMIT REQUIRED; FEE:
A. Encroachments Identified: No person shall erect or maintain any building,
structure, stand, cart, fence, barrier, post, hedge or other obstruction or
encroachment under or upon any street, alley, sidewalk or other public
property without first obtaining a permit from the Department of Gemmuni
Development Public Works under this Section.
B. Procedure: An applicant for a right-of-way permit shall.
1. File a written application on forms furnished by the Department of
Community Developmept Public Works that include the following: the
date, the name of the applicant, the location of the proposed
encroachment or obstruction, the type of encroachment or obstruction,
and such other information as the Department of Comn y
eyelp meat Public Works may deem necessary.
C. Criteria For Granting: Before issuing a right-of-way permit under this Section,
the Department of Public Works shall consult with
relevant Town departments which may include the Fire, Police, D„hh'G 449FU
Depa gent`', Communitv Development departments and all public utilities
to determine whether the permit meets all the requirements of this Code and
other ordinances of the Town. The Department of
Public Works shall issue each permit upon a finding that in view of the
location or area proposed to be used and the type of encroachment or
obstruction proposed to be carried on, the proposed encroachment or
obstruction does not constitute a traffic hazard or destroy or impair the use
of the right of way or land by the public or serves a purpose that cannot
otherwise be accomplished and is a temporary obstruction of the right of
way.
K. Amending the PA Zone District
When Ordinance No. 23, Series of 1999, was adopted, amending the Public
Accommodation Zone District, an error in the reference to the Conditional Use
chapter was made. The text shall be amended as follows:
12-7A-3: Conditional Uses
Fraction fee club units as further regulated by Section 12-16-6A 12-16-7A8
s-
ORDINANCE NO. 5
SERIES OF 2001
AN ORDINANCE AMENDING THE TOWN CODE, TITLE 12, CHAPTER 13, TO ALLOW FOR
CORRECTIONS TO THE EMPLOYEE HOUSING REGULATIONS; CHAPTER 21, TO ALLOW
FOR CORRECTIONS TO THE HAZARD REGULATIONS; CHAPTER 15, TO ALLOW FOR
CORRECTIONS TO THE GROSS RESIDENTIAL FLOOR AREA REGULATIONS; CHAPTER
2, TO ALLOW FOR CORRECTIONS TO THE DEFINITION CHAPTER AND FOR THE
ADDITION OF A DEFINITION OF "OWNER"; CHAPTER 6, TO ALLOW FOR
CLARIFICATION TO THE 425 CREDIT; CHAPTER 7, TO ALLOW FOR CLARIFICATION TO
THE PA ZONE DISTRICT; AND TITLE 13, CHAPTER 2, TO ALLOW FOR CLARIFICATION
TO THE DEFINITION OF "SUBDIVISION"; AND TITLE 8, CHAPTER 3, TO ALLOW FOR
CLARIFICATION OF THE DEPARTMENT OF PUBLIC WORKS ROLE IN THE ISSUANCE OF
RIGHT-OF-WAY PERMITS AND SETTING FORTH DETAILS IN REGARD THERETO.
WHEREAS, the Planning and Environmental Commission of the Town of Vail has held
public hearings on the proposed amendments in accordance with the provisions of the Town
Code of the Town of Vail; and
WHEREAS, the Planning and Environmental Commission of the Town of Vail has
recommended approval of these amendments at its February 13, 2001, meeting, and has
submitted its recommendation to the Vail Town Council; and
WHEREAS, the Planning and Environmental Commission finds that the proposed
amendments further the development objectives of the Town of Vail; and
WHEREAS, the Planning and Environmental Commission finds that the proposed
amendments do not alter the intent, purpose, or policy of the current regulations of the Town of
Vail; and
WHEREAS, the Planning and Environmental Commission finds that the proposed
amendments will make the Town's development review process less problematic and more
"user friendly"; and
WHEREAS, the Vail Town Council considers it in the interest of the public health, safety,
and welfare to adopt these amendments to the Town Code.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO, THAT:
Section 1. The purpose of this ordinance is to amend the Town Code to clarify
certain unclear sections, codify certain staff interpretations, and correct errors identified within
the Town Code.
(Text that is to be deleted is str+skeR. Text that is to be added is underlined.)
Section 2. Section 12-13-4 is hereby amended as follows:
-1-
12-13-4: Requirements by Employee Housing Unit (EHU) Type
EHU Zoning districts permitted by right or conditional use
Type II Conditional Use: Single-Family Residential, Two-Family
Residential, Primary/Secondary Residential Zone districts
meetina minimum lot size reauirements: Agricultural and Open
Space
EHU Additional Site Coverage/Reduced Landscape Area
Type I Side Site Coverage: The site is entitled to an additional 5% of
site coverage for EHU.
Landscaped Area: The site is entitled to a reduction of
landscape area by 5% (reduced to 55% of site area) for EHU.
Section 3. Section 12-21-14 is hereby amended as follows:
12-21-14E. Site coverage as it pertains to this Chapter, as permitted by
Sections 12-6A-9, 12-613-9, aRd 12-6C-9, and 12-6D-9 of this Title,
is amended as follows:
1. Not more than fifteen percent (15%) of the site area may
be covered by buildings, except in coniunction with a Tvge
I Emolovee Housina Unit in accordance with Chapter 13 of
this title, in which case not more that twentv percent (20%)
of the site area may be covered by buildings; and
2. Not more than ten percent (10%) of the total site area may
be covered by driveways and surface parking.
Section 4. Section 12-15-5 shall be amended as follows:
12 15 E_-2 3. Netif i Gatio n : r;, c,
OR t#e s ;n . this Sac on t`-at
des any -e*tem l alt.
shall be us autlieed in Subcastis~ 12 3 6S-ef4~'s Titl1
12-15-5C-7 Applicability: The provisions of this Section are applicable only to
GRFA additions to individual dwelling units. No pooling of GRFA shall be allowed
in multi-family dwellings. No application for additional GRFA shall request more
than two hundred fifty (250) square feet of gross residential floor area per
dwelling unit nor shall any application be made for additional GRFA until such
time as all the allowable GRFA has been constructed on the property. T114s a of
r,-,, pUMM'It ta the ti
9 9{ the
GWR ir7ZC et.-us#ere a.,3 alc to utilize their nal CRFA as
Y&e When exterior additions are proposed to a multi-family structure, the
addition of the GRFA shall be designed and developed in context of the entire
structure.
12-15-5-i3-10 Nonconformina structures and site imorovements: Structures
which do not conform to densitv controls shall be eliaible for additional GRFA
oursuant to this section.
12-15-5-C-10 Nonconforming structures and site imorovements: Structures
which do not conform to densitv controls shall be eliaible for additional GRFA
pursuant to this section.
Section 5. Section 12-18-4 is hereby amended as follows:
12-18-4: Uses: The use of a site or structure lawfully established prior to the
effective date hereof which does not conform to the use regulations prescribed
-2-
by this Title for the district in which it is situated may be continued, provided that
no such nonconforming use shall be enlarged to occupy a greater site area fer or
building floor area than it occupied on the effective date hereof. Any subsequent
reduction in site area or floor area occupied by a nonconforming use shall be
deemed a new limitation, and the use shall not thereafter be enlarged to occupy
a greater site area or floor area than such new limitation.
Section 6. Section 12-2-2 is hereby amended as follows:
OWNER: Anv person, aaent. firm. corporation. or oartnershia that alone, iointly.
or severally with others: has leaal or eauitable title to anv Dremises, dwellina or
dwellina unit, with or without accomoanvina actual possession thereof: or has
charge. care or control of anv premises, dwellina or dwellina_ unit. as aaent of the
owner or as executor. administrator. trustee. or auardian of the estate of the
beneficial owner. The person shown on the records of the recorder of deeds of
the county to be the owner of a particular oroDerty shall be presumed to be the
Derson in control of that orooerty.
RECREATION STRUCTURE: Any detached (i.e. not connected to anv main
structure or structures) covering erected over a recreational amenity, such as a
swimming pool or tennis court, which is not a seasonal structure. For the
purposes of this Title, recreation structures shall constitute site coverage but
shall not be subject to building bulk control standards. Any recreation structure
shall require a conditional use permit in accord with Chapter 16 of this Title and is
subiect to desian review.
SEASONAL USE OR STRUCTURE: A temporary covering erected over a
recreational amenity, such as a swimming pool or tennis court, for the purpose of
expanding their use into the cold weather months. Such seasonal covers may not
be in place for more than seven (7) consecutive months of any twelve (12) month
period. For the purposes of this Title, a seasonal use or structure shall not
constitute site coverage and shall not be subject to building bulk control
standards. Any seasonal use or structure shall require a conditional use permit in
accord with Chapter 16 of this Title and is subiect to desian review.
Section 7. Section 13-2-2 is hereby amended as follows:
SUBDIVISION:
D. Major Subdivision: "Major subdivision" means any subdivision involving
more than four (4) lots, or a subdivision proposal without all lots having
frontage on a public, or approved street, or with a request to extend
Municipal facilities in a significant manner, or a proposal which would
negatively affect the natural environment as determined under Section
12-12-2, "Applicability", or if the proposal would adversely affect the
development of the remainder of the parcel or the adjacent property.
Section 8. Section 8-3-1 is hereby amended as follows:
8-3-1: PERMIT REQUIRED; FEE:
A. Encroachments Identified: No person shall erect or maintain any building,
structure, stand, cart, fence, barrier, post, hedge or other obstruction or
encroachment under or upon any street, alley, sidewalk or other public
property without first obtaining a permit from the Department of
Public Works under this Section.
B. Procedure: An applicant for a right-of-way permit shall:
1. File a written application on forms furnished by the Department of
Public Works that include the following: the
date, the name of the applicant, the location of the proposed
encroachment or obstruction, the type of encroachment or
obstruction, and such other information as the Department of
Public Works may deem necessary.
C. Criteria For Granting: Before issuing a right-of-way permit under this
Section, the Department of Gommunity meRt Public Works shall
-3-
consult with relevant Town departments which may include the Fire,
Police, Rub1i3 toms Dapa4mcnts, Communitv Development
departments and all public utilities to determine whether the permit meets
all the requirements of this Code and other ordinances of the Town. The
Department of G3mm Public Works shall issue each
permit upon a finding that in view of the location or area proposed to be
used and the type of encroachment or obstruction proposed to be carried
on, the proposed encroachment or obstruction does not constitute a traffic
hazard or destroy or impair the use of the right of way or land by the
public or serves a purpose that cannot otherwise be accomplished and is
a temporary obstruction of the right of way.
Section 9. Section 12-7A-3 is hereby amended as follows:
12-7A-3: Conditional Uses
Fraction fee club units as further regulated by Section 12 1 7 12-16-7A8
Section 10. Section 12-6A-8132, Section 12-613-8132, Section 12-6C-8132, and Section
12-6D-8B2 are hereby amended as follows:
In addition to the above, four hundred twenty five (425) square feet of
gross residential floor area (GRFA) shall be permitted as a credit for each
allowable dwelling unit. The ouroose of this credit is to allow for
additional GRFA for circulation and mechanical eauioment.
Section 6. If any part, section, subsection, sentence, clause or phrase of this
ordinance is for any reason held to be invalid, such decision shall not effect the validity of the
remaining portions of this ordinance; and the Town Council hereby declares it would have
passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof,
regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or
phrases be declared invalid.
Section 7. The Town Council hereby finds, determines and declares that this
ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the
inhabitants thereof.
Section 8. The amendment of any provision of the Town Code as provided in this
ordinance shall not affect any right which has accrued, any duty imposed, any violation that
occurred prior to the effective date hereof, any prosecution commenced, nor any other action or
proceeding as commenced under or by virtue of the provision amended. The amendment of
any provision hereby shall not revive any provision or any ordinance previously repealed or
superseded unless expressly stated herein.
Section 9. All bylaws, orders, resolutions and ordinances, or parts thereof,
inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall
-4-
F
not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore
repealed.
INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED
PUBLISHED ONCE IN FULL ON FIRST READING this 20th day of March, 2001 and a public
hearing for second reading of this Ordinance set for the 3rd day of April, 2001, in the Council
Chambers of the Vail Municipal Building, Vail, Colorado.
Ludwig Kurz, Mayor
Attest:
Lorelei Donaldson, Town Clerk
-s-
GAS 3 do 6 Vfm#
Question and Issues
March 6`h Town Council Meeting
(DRAFT)
Operational Issues:
1. How will we assure that the community can use this facility?
Response: There are four ways community use of the facility will be
insured:
A. An endowment can be created to offset the costs for
community groups. $6 million of the $7 million endowment is
for the community performing arts facility.
B. The Vail room and other break out space will be fully utilized
by meetings 27% of the year (98 days). The other 73% (267
days) of the year the facility will be available to community
groups and learning center program (see attached chart). The
learning center programs average 30-40 people per group so
there is still plenty of space for other community functions.
C. Operational guidelines (which can also be written into a lease
between the Town and the operating entity) will ensure a
community group can book a space. More specific details will
be forwarded to Council on the recommended operating
guidelines for the March 27th meeting.
D. It is recommended that a Foundation be created to operate the
Vail Center. It is further recommended that two Council
members sit on that Foundation to help ensure that community
access is accommodated.
2. Describe more fully the benefits and salaries of the full time
employees?
Response: Attached is a summary of the anticipated employees with
their salaries and benefits.
3. The current operating plan has a very conservative estimate for
additional sales tax generation. Is there a range and what is the upper
limit of that range?
Response: A range is being developed and verified. It will be available for
the March 27th Council meeting. ERA is working with staff to provide an
independent verification of the operational costs and revenues. The
operational plan that has been presented reflects a very conservative
operational plan based on lost business.
1
4. How does the Town maintain control of Vail Center?
Response: A fundamental question is how much control does the Town
want? It is recommended that the Town Council approve of a set of
broad operational guidelines that are incorporated into a lease and a
deed restriction for the land to ensure that there is community access to
the facility. In addition, it is recommended that the Town Council have
two members on the 501 c-3 board that could potentially operate the
facility. This provides a significant amount of control while also creating
an independent 501 c-3 to operate the facility which would be much more
likely to generate ongoing private support for the Vail Center.
Capital and Financing Issues :
1. Break out the cost of the 2"d sheet of ice versus the additional cost
incurred by building over the ice rink.
Response: The cost of the ice rink would be approximately $4.2 million
(versus $6 million) if it did not have to support additional structure over
the building.
2. Determine the anticipated maintenance and repair cost of the existing
Lionshead Parking structure so that we can compare the costs of a new
structure
Response: Public Works is obtaining the maintenance figures for the
existing Lionshead Structure. This will be forwarded to Council by March
27th
3. Determine what VR's financial commitment will be to this project.
Response: VR has committed to doing a feasibility study to create a new
parking structure (2300 spaces) which could help the overall parking
demand and potentially eliminate the $14.5 million cost the Vail Center is
carrying for parking. VR will also pursue other ideas for supporting the
project.
4. Determine value of condominiums and fractional fee units.
Response: The current Vail Center proposal does not include for-sale
housing. However, the finance team has spent considerable time talking
to developers in East West Partners, Slifer, Smith, and Framption and
have the following conclusions on this issue.
• A time-share product could be successful on the site. The
ERA market analysis also confirms that.
• The absorption rate in Vail could potentially accommodate
40,000 to 50,000 square feet. There may be the physical
capacity of 120,000 square feet. Further design work is
needed to determine the physical viability of this.
2
• The easiest approach would be for the Town to sell the air
rights of this land. The land value of 72,000 square feet of
private development is approximately $9 million.
• If the Town decided to be the developer, the potential value of
the land and the net return on the development is $22 million.
5. Lobby space seems too big.
Response: Staff would suggest that the lobby space is already small
based on approved design guidelines and given that the outdoor plaza
space is very limited. Staff would suggest the design team comment on
the lobby space on March 27th
6. Two Council members expressed concern over the use of RETT dollars
for recreational uses.
Response: RETT, based on Legal Counsels input, is a legal source of
funding for recreational uses.
7. How could parking used for private fund raising also be available for the
public when not used by a donor.
Response: Parking spaces have proven to be a valuable component in
fund raising programs. Without parking spaces, the private giving may be
reduced by 25% to 33%. One idea to address this issue would be to
utilize these spaces for public valet parking. So if the owner of a space
wanted to use it, a valet could ensure that it is available. Another idea is
to have fractionalized ownership so that donors obtain the number of
days parking that they would actually use based on the value of their
contribution. There is not a comparable example that staff can find for this
idea, so it would be hard to determine the impact to the fund raising
campaign. Through some form of shared ownership and a managed
parking area there is the opportunity to optimize the parking.
8. Determine housing demand and how to accommodate that demand.
Response: On March 27th, staff will include housing costs into the
operational budget and the capital budget. Staff conservatively believes
that 70 FT'Es would be generated. To meet the Town's standard of 30%,
23 employees would need to be provided housing. It is suggested that
this housing could be financed through the housing authority. See
attached summary of housing costs and revenue.
3
Proposed Next Steps:
1. March 27th: Answer Questions
2. March 27th : Council direction/motion to approve the program and
budget that will be used as the basis for instructions to the design team
3. March 27th :Design Visioning exercise
4. 1 St Week of April : Design Team meets in Vail to start the development of a
preferred design
5. April 19 & 20th: Design Team reports out on 1St draft design
6. May: Revise plans
7. June: Report out on 2nd iteration in June.
8. August 1 st and 2"d Readings of an Ordinance for a November ballot.
4
Availability for Community Use
(Days Per Year)
27% El Conference Use
spa
(Pays for 97% of
the operational
cosh
M Available for
Community Use -
267 days
w r w
73%
i
I
5
SCHEDULE A-2
OPERATING EXPENSES FOR CONFERENCE/LEARNING CENTER
Salaries/Benefits $969,800
Marketing (Estimated to be $500,000 and funded from existing 1.4% Lodger's Tax revenues) 0
Operations/Equip./Supplies/Maint. $700,000
Utilities $120.000
Total Operating Expenses Conference/Learning Center $1.789.800
Operating Expenses Allocated to Learning Center 11.53% $206.293
Operating Expenses Allocated to Conference Center $1.583.507
STAFFING PLAN FOR CONFERENCE/LEARNING CENTER
# Full-Time Fully Loaded
Position Equivalents Salary Total Salaries Salary Cost i
General Manager 1 $85,000 $85,000 $110,500
Manager of Conference Planners 1 $60,000 $60,000 $78,000
Executive Meeting Managers 3 $32,000 $96,000 $124,800
Conference Planners 3 $40,000 $120,000 $156,000
Support Staff/Administration 3 $35,000 $105,000 $136,500
Technical Support 3 $40,000 $120,000 $156,000
Operations and Maintenance 5 $32,000 $160,000 $208,000
Total 19 - $746,000 $969,800
Average Salary - - $39,263 $511042
l/ Fringe benefit portion of fully loaded salary is 30 percent over base salary levels.
Source: VVTCB. PAGE 4
VAILCENTEROPERATINGIMPACTS 03/20/2001 10:16 AM
Housing Demand and Financing
Type of Employee #
Year-round employees 19
Part time employees (FTE) 51
Sum 70.4
Housing Demand 23.41
Cost for Housing
Size of space-2 Bedroom 1000
Market Cost/ 2 bedrooms $ 160,000
People/Bedroom 1.25
People/DU 2.5
Cost/Employee $ 64,000
Total Cost $ 1,500,283
Debt Service/Year 7% at 25 y $130,000
Management $24,000
Total Cost/year $154,000
Revenue
Rent/Month $580
Rent Revenue/year $ 163,156
Vacancy 5%
Net Revenue $ 154,997.97
Net $ 997.97
6'
Interstate 30 Dotsero to Vail {r rr
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lilt r I
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500
Volunteers 50 Miles 60+ Tons of Trash
Sat~r
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9:00 AM-NOON
Va- OLUNTZE
NOON-3:00 PM
Lazy Ranch in Wolcott
Bar=B=Q tic Bluegrass
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To volunteer call 827=4203.
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03114101 Vail Local Marketing District
Profit & Loss Budget vs. Actual
January through December 2000
Jan - Dec'00 Budget $ Over Budget % of Budget
Income
310 Lodging Tax 1,532,584.49 1,160,000.00 372,584.49 132.12%
312 Business License Fee 310,043.46 340,000.00 -29,956.54 91.19%
313 Other Income 4,963.91 4,963.91
399 Interest Income 8,539.05 8,539.05
Total Income 1,856,130.91 1,500,000.00 356,130.91 123.74%
Expense
Destination
6301.01 Print Advertising 253,711.70 260,000.00 -6,288.30 97.58%
6301.02 Online Advertising 48,000.00 50,000.00 -2,000.00 96.0%
6301.03 Production 59,780.90 20,000.00 39,780.90 298.91%
6301.05 Video 0.00
Total Destination 361,492.60 330,000.00 31,492.60 109.54%
Groups and Meetings
6303.01 Print Advertising 138,575.08 140,000.00 -1,424.92 98.98%
6303.02 Online Advertising 16,231.27 10,000.00 6,231.27 162.31%
6303.04 Travel/Tradeshows 110,918.82 95,000.00 15,918.82 116.76%
6303.05 Memberships 11,413.46 18,000.00 -6,586.54 63.41%
6303.06 Direct Mail 21,754.42 50,000.00 -28,245.58 43.51%
6303.07 Collateral 25,668.22 18,000.00 7,668.22 142.6%
6303.08 Telemarketing 28.026.66 27,000.00 1,026.66 103.8%
6303.09 Database/Postcard Program 5,336.13 15,000.00 -9,663.87 35.57%
6303.10 Tradeshow Booths 10,394.16 17,000.00 -6.605.84 61.14%
6303.11 Familiarization Trips 297.86 20,000.00 -19,702.14 1.49%
6303.12 FR Mtg Planner Reception 7,650.00 5,000.00 2,650.00 153.0%
6303.13 Production 1,906.27 1,906,27
Total Groups and Meetings 378,172.35 415,000.00 -36,827.65 91.13%
6302 Front Range
6302.01 Radio 235,417.51 225 000.00 10,417.51 104.63%
6302.02 TV 15,000.00 15,000.00
8302 Front Range - Other 286.96 286.96
Total 6302 Front Range 250,704.47 225,000.00 25,704.47 111.42%
6304 Public Relations 195,000.00 195,000.00 0.00 100.0%
8305 Fulfillment 16,186.62 60,000.00 -43.813.38 26.98%
8306 Photography 23,000.00 20,000.00 3,000.00 115.0%
6307 Research 22,145.57 20,000.00 2,145.57 110.73%
6308 Internet Development 35,000.00 35,000.00 0.00 100.0%
6309 Advertising Agency Fee 199,999.93 200,000.00 -0.07 100.0%
6310 Miscellaneous 9,854.16 9,854.16
6999 Uncategorized Expenses 0.00
7000 Administration
7001 Legal and Accounting 251.50 0.00 251.50 100.0%
7002 Office Supplies 63.05 0.00 63.05 100.0%
Total 7000 Administration 314.55 0.00 314.55 100.0%
8000 Interest Expense 8,867.00
Total Expense 1,500,737.25 1,500,000.00 737.25 100.05%
Net Income 355,393.88 0.00 355,393.6e 100.0%
Page 1 of 1
03/15101 Vail Local Marketing District
Balance Sheet
As of December 31, 2000
Dec 31, '00
ASSETS
Current Assets
Checking/Savings
1st Bank of Vail 42,600.34
Total Checking/Savings 42,600.34
Other Current Assets
1201 AIR Unbilled 43,000.00
Lodging Tax Due 283,458.43
1202 Prepaid Expenses 63,202.22
Total Other Current Assets 389,660.65
Total Current Assets 432,260.99
TOTAL ASSETS 432,260.99
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable
2000 Accounts Payable 76,867.33
Total Accounts Payable 76,867.33
Total Current Liabilities 76,867.33
Total Liabilities 76,867.33
Equity
Net Income 355,393.66
Total Equity 355,393.66
TOTAL LIABILITIES & EQUITY 432,260.99
Page 1 of 1
03115101 Vail Local Marketing District
Profit & Loss Budget vs. Actual
January 1 through March 15, 2001
Jan 1 - Mar 15, '01 Budget $ Over Budget % of Budget
Income
310 Lodging Tax 1,596,000.00 -1,596,000.00 0.0%
312 Business License Fee 103,190.00 80,150.00 23,040.00 128.75%
399 Interest Income 682.29
Total Income 103,872.29 1,676,150.00 -1,572,277.71 6.2%
Expense
Destination
6301.01 Print Advertising 14,950.00 230,000.00 -215,050.00 6.5%
6301.02 Online Advertising 0.00 35,000.00 -35,000.00 0.0%
6301.03 Production 12,681.83 40,000.00 -27,318.17 31.71%
6301.04 Cross Sell 20,315.50 36,000.00 -15,684.50 56.43%
6301.05 Video 22,500.00 50,000.00 -27,500.00 45.0%
Total Destination 70,447.33 391,000.00 -320,552,67 18.02%
Groups and Meetings
6303.01 Print Advertising 128,868.00 127,000.00 1,868.00 101.47%
6303.02 Online Advertising 0.00 27,000.00 -27,000.00 0.0%
6303.04 Travel/Tradeshows 7,608.16 105,000.00 -97.391.84 7.25%
6303.05 Memberships 250.00 10,000.00 -9,750.00 2.5%
6303.06 Direct Mail 69.50 30,000.00 -29,930.50 0.23%
6303.07 Collateral 2,900.00 25,000.00 -22,100.00 11.6%
6303.08 Telemarketing 0.00 28,000.00 -28,000.CO 0.0%
6303.09 Database/Postcard Program 569.90 25,000.00 -24,430.10 2.28%
6303.11 Familiarization Trips 0.00 10,000.00 -10,000.00 0.0%
6303.12 FR Mtg Planner Reception 0.00 14,000.00 -14,000.00 0.0%
6303.13 Production 5,808.14 9,000.00 -3,191.86 64.54%
Total Groups and Meetings 146,073.70 410,000.00 -263,926.30 35.63%
6302 Front Range
6302.01 Radio 0.00 115,000.00 -115,000.00 0.0%
6302.02 TV 0.00 220,000.00 -220,000.00 0.0%
6302.03 Production 0.00 60,000.00 -60,000.00 0.0%
6302.04 Promotions 0.00 10,000.00 -10,000.00 0.0%
6302.05 Brochure/Direct Mail 0.00 25,000.00 -25,000.00 0.0%
Total 6302 Front Range 0.00 430,000.00 -430,000.00 0.0%
6304 Public Relations 37,000.00 222,000.00 -185,000.00 16.67%
6305 Fulfillment 3,857.25 35,000.00 -31,142.75 11.02%
6306 Photography 25,000.00 25,000.00 0.00 100.0%
6307 Research 0.00 30,000.00 -30,000.00 0.0%
6308 Internet Development 30,000.00 70,000.00 -40,000.00 42.86%
6309 Advertising Agency Fee 19,000.00 228,000.00 -209,000.00 8.33%
6310 Miscellaneous 801.39
7000 Administration
7001 Legal and Accounting 0.00 15,000.00 -15,000.00 0.0%
7000 Administration - Other 0.00 145,000.00 -145,000.00 0.0%
Total 7000 Administration 0.00 160,000.00 -160,000.00 0.0%
Total Expense 332,179.67 2,001,000.00 -1,668,820.33 16.6%
Net Income -228,307.38 -324,850,00 96,542.62 70.28%
Page 1 of 1
COUNCIL FOLLOW-UP
[TOPIC QUESTIONS FOLLOWUP
2001
1/23/01 PEDESTRIAN BRIDGE (TO THE GREG H.: The load capacity continues to be an issue; Staff is currently getting an updated engineer's rating which is
EAST OF THE INTERNATIONAL BRIDGE) is it time to remove the bridge altogether, continue to expected to take a couple months.
monitor and control "load", or take steps to buoy up the
foundation/support?
1/23/01 NOTIFY PROPERTY OWNERS RUSSELL/GREG M.: Of the following need of repair-
The Club-the corner of the building near the entrance
has crumbling plaster. Bob will discuss with property owners.
Clark's Market - dried out wreaths on wall.
2/13/01 VVTCB'S 2002 WINTER GUIDE PAM: Left a voicemail for Kelly Layton Wednesday, Kelly Layton called 3/2/01 to report she'd made a presentation to the
2/14, in re: to whether this is a duplication of a subcommittee for the Vail Chamber and Business Association
SYBILL NAVAS fulfillment piece that could be coordinated w/the Vail (VCBA) and felt the reception was positive to work toward
Chamber and Business Association's "The Guide." consolidation of the Guide and the VVTCB's piece. The VCBA
subcommittee will now schedule another more detailed meeting, at
which time the two groups will continue to work through the issues.
2/27/01 VRD REQUEST TO EXTEND GREG H./MIKE ROSE: The VRD is requesting the in- Leonard Sandoval continues to work w/VRD in re: to this request;
IN-TOWN SHUTTLE town shuttle be extended to the soccer field turnaround. however, in the past the in-town shuttle has only been extended for
special events based on actual ridership.
DIANA DONOVAN
2/27/01 ICE DOME TO BOOTH CREEK GREG H./RUSS: Explore possibility of moving ice The foot print takes up not only the area of the 2 courts taken out, but
TENNIS COURTS dome to the location of the Booth Creek tennis courts removes the remaining courts. Additional space would be required
for an interim year-round location. for locker rooms, restrooms, Zamboni and equipment, in addition to
SYBILL NAVAS _ space for parking.
2/27/01 HOME DAY CARE RUSS/GEORGE: An accusation has been made by
daycare providers that Vail's regulations impede the
SYBILL NAVAS ability to provide home daycare in Vail.
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March 13, 2001 - Page 1