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HomeMy WebLinkAbout2001-04-03 Support Documentation Town Council Work Session VAIL TOWN COUNCIL WORK SESSION TUESDAY, April 3, 2001 NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. VAIL COUNCIL CHAMBERS 2:00 P.M. 1. Recognition of 10 year anniversaries to James Jones, Vail Pam Brandmeyer Fire Department and Mark Mobley, Vail Fire Department. (10 mins.) 2. ITEM/TOPIC: Presentation of Preliminary Design Todd Oppenheimer Development Package/Donovan Park. (30 min.) 3. ITEM/TOPIC: George Ruther First reading of Ordinance No.8, Series of 2001, an ordinance amending Section 12-71-1-7 of the Town of Vail Zoning Regulations to correct an error in the prescribed procedure for certain types of Design Review applications for properties in the Lionshead Mixed-Use 1 Zone District; and setting forth details in regard thereto. (5 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with conditions, or deny Ordinance No.8, Series of 2001, on first reading. BACKGROUND RATIONALE: On March 26, 2001, the Town of Vail Planning & Environmental Commission voted unanimously to recommend approval of the proposed text amendments to the Vail Town Council. A copy of the staff memorandum to the Planning and Environmental Commission, dated March 26, 2001, has been attached for reference. 4. ITEM/TOPIC: Fire Station Discussion (1 hr.) John Gulick BACKGROUND RATIONALE: Fire service needs have been discussed and studied over the past 20 years. The memorandum attached is a summary of the 3 previous studies of fire needs. It is intended to initiate the discussion with the Council so that Council can direct staff as to next steps for Vail fire service needs. ACTION REQUESTED OF COUNCIL: Review the memorandum and begin discussion of fire service needs and receive direction from Council on how to proceed. 5. Review Council Critical Strategies. (15 min.) 6. Review Evening Meeting Agenda. (5 min.) 7. Information Update. (10 min.) 8. Council Reports. (10 min.) 9. Other. (10 min.) 10. Adjournment. (4:35 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 4/10/01, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 4/17/01, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 4/17/01, BEGINNING AT 7:00 P.M. IN TOV COUNCIL THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 4/24/01, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. u ~y TOWN OF VAIL WOL1 Office of the Town Manager • , CHAMPIONSHIPS 75 South Frontage Road Vail, Colorado 81657 970-479-2105/Fax 970-479-2157 TM MEMORANDUM TO: Vail Town Council FR: Bob McLaurin, Town Manager RE: Fire Service Issues DT: March 29, 2001 INTRODUCTION For many years the town has been discussing and evaluating fire service in the Town of Vail. In fact, since 1974 there have been three comprehensive studies. All of these reports examined training, operations, calls for service, response times and call distribution. Each of these studies identified the need for improved fire service in West Vail. In the FY 2001-2002 budget the Town Council appropriated funds for a fourth study of fire service needs. Because no new issues have surfaced since the last report, we do not believe another comprehensive study of fire service is warranted. Instead, the purpose of this document is to summarize and review all the pertinent fire service issues identified in the previous studies in order for the Council to evaluate and address the town's current and future fire service needs. Overview This memorandum reviews existing fire facilities, land use data, call loads, and response times in order to document existing conditions. A second analysis was conducted to determine how existing Town of Vail fire services meet national standards. EXISTING CONDITIONS - Vail Fire Deoartment IVFDj The mission of the Vail Fire Department is to provide quality fire protection and emergency medical services to the residents and guests of the community. The Vail Fire Department responds to all life-threatening emergencies, fires, chemical spills and natural and man-made disasters within the TOV and along the 1-70 corridor. ~,ww RECYCLEDPAPER The Vail Fire Department was established and became a department of the Town of Vail on January 1, 1982. Prior to that time, three separate fire districts provided community fire protection. These included the BigHorn Fire District, West Vail Fire Protection District and the Vail Fire Protection District. In 1978 the BigHorn District (which served East Vail) was merged into the Vail Fire Protection District. Prior to 1982 the West Vail Fire District contracted for service with the Vail Fire Protection District. In 1982 when the department was created all of these districts were disbanded'. Fire Department Service Area In addition to the corporate boundaries of the Town of Vail and the 1-70 corridor outside the town, the VFD also provides fire suppression service on a contract basis for several areas outside the town. The Town contracts with the Marriott Streamside condominium development in West Vail and the Highland Meadows Homeowners Association. The Town also has an agreement with Vail Resorts to provide fire service on Vail Mountain. Finally, there are mutual aid and automatic aid agreements with other Eagle County fire jurisdictions, the Forest Service and the Bureau of Land Management fire agencies that provide backup and support from Vail Pass to Dotsero. The eastern boundary of the service area is mile marker 190 on the west side of Vail Pass. The western boundary is mile marker 171 at Dowd Junction. Exhibit A illustrates the VFD service area. Existina Fire Stations and Facilities The Vail Fire Department operates two fire stations. One is located in Vail Village and the other is located in East Vail. Station 1 (Headquarters) is located on West Meadow Drive in Vail Village one block south of the Main Vail roundabout and has excellent access to 1-70 and both the north and south frontage roads. This is a two story, four bay station that was constructed in 1971. The original station was a three bay station. The fourth bay was added in 1979. Currently the bays house a ladder truck, two pumpers and a utility vehicle (for Hazmat calls). The administrative offices of the VFD are located in this building. These offices are extremely cramped and the space arrangement is inefficient for the range of planning and training activities that take place in and around the station. The station has a living room, dormitory and kitchen with dining facilities for on duty personnel. Station 1 also has living facilities for six student residents. This area consists of six individual bedrooms, three shared bathrooms, and a kitchen, dining area and living room. The station has limited parking for on duty personnel, student residents guests and customers. Station 2 is located 4.8 miles east of Station 1. This facility is located on Columbine Drive in East Vail. This station was constructed in 1981. This two bay station houses one pumper and a 75-foot ladder truck. In addition to the dormitory that houses 7 students and living quarters for on duty personnel, there ' In the dissolution agreement, the Town of Vail agreed to fund, construct, staff and operate a fire station in West Vail by December 31,1988. 2 are two employee units in this building. These units are currently leased to Vail Fire personnel. Current Staffinq The Vail Fire department is currently staffed with sixteen employees. In addition to the sixteen full time fire employees, there are 13 personnel in the Fire Resident Program. Fire residents attend Colorado Mountain College (CMC) and work 24 hours per week for the Vail Fire Department. They receive no compensation from the Town of Vail, but are housed rent free in the fire stations. Additionally, the town funds their CMC tuition. Oroanizational Structure The Fire Chief is the Chief Executive Officer of the Fire Department. He reports directly to the Vail Town Manager. A Deputy Chief serves as the Chief in the absence of the Fire Chief. In addition to his administrative duties, the Deputy Chief serves as the Fire Marshal and supervises the Fire Prevention Division. The current organization chart for the department is attached as Exhibit B. The Fire Department is divided into the Fire Suppression Division and the Fire Prevention Division. The Fire Suppression Division is responsible for the suppression of structural, wildland, and vehicle fires, hazardous material response, rescues and mitigation of all life and property threatening situations. The suppression division consists of three shifts that provide coverage on a 24- hour basis. The suppression division also provides EMS services to stabilize the sick and injured in the field. All Vail firefighters are Colorado State Certified Emergency Medical Technicians and are trained to administer cardiac care, perform vehicle extrication and execute complex rescue procedures. The Fire Prevention Division is responsible for compliance of Uniform Fire Code and State Fire Statutes. Fire Prevention personnel serve on the Development Review Team (DRT), an internal cross-functional team that conducts plan reviews for new developments and remodels. The Prevention Division also conducts fire and arson investigations, and provides fire education to the public. It is also responsible for testing and inspection of sprinkler and alarm systems. Fiscal Policies In FY 2001 the Town of Vail will spend approximately $1,488,473 on Fire Services. Figure 1 (on the following page) shows how the towns operating resources are allocated. As indicated on the figure the approximately 7% of the towns operating budget is uses to fund the fire department. 3 FIGURE 1 2000 EXPENDITURES Dispatch Town Officials Heavy Equipment 6°fo 5% Administrative Services Special Events/Contributions 4% Public Library Community Development 4% 6% Facilities Maintenance 10% _ Police Parking 15% 2% Public Transit ° - 12% - Fire 7% Public Works 11% EXISTING CONDITIONS - Fire and Life Safetv Hazards Residential and Commercial Zones. The Town is compromised of several business/recreational centers and the 1-70 corridor. These include Vail Village, Lionshead Village, Cascade Village and the West Vail retail area. Residential areas are scattered throughout the Valley and along the slopes of the mountain on both sides of 1 -70. The Vail Village is the oldest part of the community. It is a densely occupied area in the center of town. The dominant type structures are Tyrolean style wooden frame buildings varying in height from one to eight stories. Most of these structures are mixed-use buildings. Generally there is commercial (retail restaurants, etc) on the ground floors, and the higher floors are either condominiums, hotels and lodges rooms. On the outer fringes of the Village there are many large single-family homes. Vail Village has been retrofitting automatic fire sprinklers for several years, but this retrofit is incomplete at this time. Lionshead is another commercial area located approximately one mile west of Vail Village. It is also densely occupied. It is similar to Vail Village in density and commercial make up but it is different in its construction. Lionshead has a mix of combustible and noncombustible buildings. Some of the larger buildings in Lionshead are constructed of steel and concrete and automatic fire sprinklers protect some of these buildings. The Cascade Village area is located approximately one mile west of Lionshead. It contains the Cascade Village hotel complex. The hotel and Cascade Athletic Club are entirely protected with automatic sprinklers. The West Vail retail area 4 is located on the north side of 1-70 at the West Vail exit (Exit 173). This area consists of a hotel (West Vail Lodge), professional offices, two grocery stores, and a commercial strip mail containing numerous restaurants and shops. Interstate 70. Interstate 70 is the major east-west highway across the central United States. It is the only interstate highway that crosses the central Rocky Mountains. The large volume of truck traffic, often with hazardous cargos, the extreme winter weather conditions, icy roads and the 3,000-foot fall in elevation into the valley creates the potential for severe accidents. These accidents can result in risk to life and the environment in Vail. The Vail Fire Department responds to accidents on 1-70 from mile marker 171 to mile marker 190. Exhibit C shows accident data on 1-70. Please note that accident rates in Dowd Junction and on Vail Pass are significantly higher than through Vail. FIRE STATION LOCATION PRINCIPLES Decisions concerning the location and number of fire stations involve a review of technical and policy issues, as well as financial considerations. Technical issues include call loads, call distribution, populations served, special hazards and response times.2 Policy issues usually include criteria such as desired response times or a targeted ISO (Insurance Service Office) rating.3 Financial considerations involve an entity's ability to fund the capital and operating expenses associated with fire protection. Insurance Service Office (ISO) The Insurance Service Office (ISO) is the principal provider of insurance underwriting, rating and statistical information to the insurance industry in the United States. ISO collects information on a community's fire protection and analyzes the data using its Fire Suppression Rating Schedule. It then assigns a public protection classification to each jurisdiction. This classification system grades fire protection on a scale from 1 to 10. Class 1 represents the best fire protection and class 10 indicates no recognized fire protection. Insurance companies use the information about a jurisdiction's fire protection services to help establish appropriate fire insurance premiums. The Insurance Service Office surveys and reassesses Public Protection Classification for small communities every 15 years .4 One of the most significant components of the Fire Suppression Rating Schedule is the analysis of station locations. This schedule sets a national standard for optimal station location. The ISO standard establishes a 1.5-mile radius for z Time is important in making location decisions because a fire generally progresses from ignition to flashover (simultaneous ignition) between six and nine minutes into a fire. 3 ISO ratings are important because they directly affect the insurance rates for residential and commercial property owners within each jurisdiction. There are other rating bureaus, but the principles of underwriting as similar. 4 For communities under 25,000 this reassessment occurs every 15 years. ISO will, however, conduct a community assessment when requested by local officials. 5 vv engine companies and a 2.5-mile radius for ladder companies as the optimal distances between stations. As indicated, ISO ratings affect the rates paid by commercial and residential property owners for fire insurance. A change in the Public Protection Classification System may change insurance rates in a range between 10% - 16% (up or down, depending on the nature of the classification change). The specific change in insurance premiums depends on numerous factors including the land use (i.e., residential or commercial), the type of construction (i.e., frame vs concrete) and building specific issues (i.e., a sprinkled building vs non-sprinkled). Residential premiums are "banded", while commercial rates move from class to class. In other words, residential premiums will be the same for the Public Protection Classifications: 2-3-4. Public Protection Classifications 5-6-7 will pay a lower rate and classifications 8-9-10 pay a still lower rate. Premiums for commercial properties are unbanded and move (up or down) based on the change in the Public Protection Classification. The Town of Vail is currently assessed at classification level 5. FIRE SERVICE ANALYSIS The following paragraphs evaluate our current fire protection system with national standards. This analysis examines the distribution of parcels, buildings and lots and calls for service. A second analysis was conducted to determine how existing spatial distribution of fire infrastructure meets national standards. Finally an analysis of response times was reviewed in order to determine how VFD response times compare to national standards. Distribution of Buildinas and Calls for Service One of the factors that determine calls for service is the number and type of buildings in each of the service areas. According to data from the Town of Vail GIS system, there are 9,117 parcels and 2,147 buildings in the service area. Figure 2 shows the distribution of lots within each of the sub areas. As indicated, the majority of calls for service occur in the commercial core areas and the second highest is the West Vail area. Exhibit D shows the data in more detail. Figure 2 Distribution of Buildings and Calls for Service i 2500 2000 - - 1500 I Buildings j 1000 Malls i 500 F 0r FL East Vail Central Vail West Vail Station Location Analvsis A second analysis was conducted to show what portion of the service area meets the ISO standard for equipment placement and station location. As indicated, the Insurance Service Office establishes a 1.5-mile radius as the optimal standard for locating engine companies. Exhibit E is a map that shows the existing fire stations. The shaded areas are those areas that fall within the ISO criteria. The white areas are those locations that fall outside the standard. As seen in the Exhibit, only 64% of the buildings in town meet this national standard. Response Time Analvsis Response time is composed of three key elements. The first is Alarm Processing time, the amount of time from receipt of a 911 call to notification of the Fire Department. This is generally about one minute. The second element, Turn Out Time, is the amount of time from Fire Department notification to going En-route. This time is also about one minute. The third and only dependent variable is Travel Time. Travel Time has been extensively studied and the results indicate the most significant element is directly related to distance. Another critical component of response time is Emergency Medical Service. The survival rate for patients suffering from cardiac arrest is time dependent. A patient has the best chance for survival if advanced emergency medical care is on scene within the first four to six minutes from the onset of symptoms. A response time analysis was conducted in 1997 to determine response times from the two existing fire stations. As indicated, response time is important because a fire progresses from ignition to flashover in six to nine minutes. The national standard for response time (travel time only) is four minutes. Figure 3 shows the average response times for the various geographic areas of town. Please note this are travel times only and do not reflect alarm processing and turn out times. As seen in the figure, service to West Vail is below the national standard by almost three minutes Figure 3 Response Times s- 7 6.7 6" 5 4.5 4 4 4 4 0 Current Condition 4j El National Standard 3 2 1 0 - East Vail Central Vail West Vail 7 1-70 Traffic The VFD responds to approximately 220 accidents per year on 1-70.The following graph shows the trends in 1-70 traffic between 1976 and 2000. As indicated, most of the growth in volume is in Dowd Junction, reflecting the residential and commercial growth down valley. Figure 4 1-70 Traffic Volume in Vail I 40000 35000 30000 25000 Dowd Junction 20000 West Vail 15000 Main Vail 1 10000 Vail Pass 5000 # 0 ~r - 1976 1980 1984 1988 1992 1996 i FIRE ANALYSIS SUMMARY As indicated in the previous data only two thirds of the buildings in the service area meet the national standards for station location. Additionally, response times to West Vail do not meet national response time standards. DEPLOYMENT OPTIONS AND COVERAGE ANALYSIS Seven alternatives have been identified to address fire service issues in Vail. The following paragraphs describe each of the alternatives. We have also provided a number of exhibits, which graphically describe service impacts of some of the alternatives. Finally, we have provided a brief assessment of the advantages and disadvantages of each of the alternatives. ALTERNATIVE 1 Alternative 1 involves the reconstruction of the Main Vail Fire Station at its present location and the construction of a one-company station in West Vai15. Exhibit F shows the approximate location of the West Vail Station. It also shows how much of the service area would meet the ISO standard. As indicated, 5 A one-company station is the staff necessary to run one fire engine. In Vail, an engine company is comprised of six positions. A two-company station is a station that houses two engine companies. For more detail on the VFD organizational structure please see Exhibit B. 8 constructing a third station in West Vail would increase compliance with the ISO by approximately 40%. Advantaaes: ¦ Provides the highest level of fire protection of all the alternatives considered. ¦ Provides significantly improved response times to West Vail with no change in response times in Vail Village, Lionshead or East Vail. ¦ Will likely improve ISO rating and lower insurance rates for commercial properties throughout the corporate limits of Vail. Disadvantaqes: ¦ The addition of another TOV facility will require on going costs for building maintenance and operational costs (utilities, etc). ¦ Will increase personnel costs with addition of new fire company. FIGURE 5 RESPONSE TIMES WITH WEST VAIL STATION ~ i 8 Current Condition d 6 4 - ¦National Standard OWith West Vail Station o East Vail Central Vail West Vail ALTERNATIVE 2 Alternative 2 involves the construction of a two-company station on the site where the Vail Town Hall is currently located, replacing the existing Main Vail Fire Station. This requires demolition of the western (older) side of the Town Hall. Advantaaes: ¦ Replaces the overcrowded, obsolete fire station at Main Vail. ¦ Will enable us to address space and mechanical deficiencies in the existing administrative offices. ¦ Will allow the town to realize an economic return on current fire station site. ¦ This alternative would consolidate all public safety functions onto a single site. Disadvantages: ¦ Does not address response time deficiencies in West Vail. ¦ Response time to Vail Village would increase slightly 9 ¦ Requires the identification and construction of a new facility to house the town's administrative functions. ¦ Require the demolition of the west side of the town hall. ¦ Access to Vail Village would require a left turn across two lanes of traffic. ALTERNATIVE 3 Alternative 3 involves the reconstruction of a one-company station at the Main Vail Station and the construction of a one-company station at Spraddle Creek. Advantaaes: ¦ Replaces the overcrowded, obsolete fire station at Main Vail. ¦ Improves response time to West Vail. ¦ Provides additional fire personnel to protect West Vail. ¦ Provides additional fire suppression support in Vail Village and East Vail. Disadvantaaes: ¦ Does not significantly decrease response times to West Vail. ¦ The addition of another TOV facility will require on going costs for building maintenance and operational costs (utilities, etc). ¦ Increases personnel cost with addition of new fire company. ALTERNATIVE 4 Alternative 4 involves the construction of a two-company station at Spraddle Creek. This facility would be located on the eastern side of the parking lot for the Spraddle Creek Trail Head. This alternative includes abandoning the Main Vail Station at the completion of the Spraddle Creek Station. Advantaaes: ¦ Replaces the overcrowded, obsolete fire station at Main Vail. ¦ Allows the town to realize an economic return on existing fire station site. ¦ Provides additional fire suppression support in Vail Village and East Vail. Disadvantaaes: ¦ Does not significantly decrease response times to West Vail. ¦ The addition of another TOV facility will require on going costs for building maintenance and operational costs (utilities, etc). ¦ Increases personnel cost with addition of new fire company. ¦ RETT Issue. ALTERNATIVE 5 Alternative 5 involves the construction of a two-company station on the Mountain Bell site and replaces the Main Vail Station. Advantaaes: ¦ Replaces the overcrowded, obsolete fire station at Main Vail. ¦ Allows the town to realize an economic return on current fire station site. 10 ¦ Provides additional fire suppression support in Vail Village and East Vail. Disadvantaqes: ¦ Does not significantly decrease response times to West Vail. The addition of another TOV facility will require on going costs for building maintenance and operational costs (utilities, etc). ¦ Will increase personnel cost with additional of new fire company. ¦ Limits opportunities for affordable housing and daycare on this site. ALTERNATIVE 6 Alternative 6 involves the reconstruction of the Main Vail Fire Station and the construction of a one-company station on the Mountain Bell site. Advantaqes: ¦ Replaces the overcrowded, obsolete fire station at Main Vail. ¦ Improves response time to West Vail without changing response time in Vail and East Vail. ¦ Provides additional fire suppression support in Vail Village and East Vail. Disadvantaaes: ¦ Does not significantly decrease response times to West Vail. ¦ The addition of another TOV facility will require on going costs for building maintenance and operational costs (utilities, etc). ¦ Increases personnel cost with addition of new fire company. ¦ Limits opportunities for affordable housing and daycare on this site. ALTERNATIVE 7 Alternative 7 is essentially the "do nothing" alternative. This alternative involves reconstructing the Main Vail Fire Station. RECOMMENDATION In my judgement, we need to move forward with a West Vail Fire Station. However because we have not yet finalized the capital and operating cost estimates for each of the alternatives, I am not at this time making a formal recommendation. We will be preparing a matrix of all the alternatives that will include cost estimates. At that time we will make a formal recommendation. Before moving forward in addressing the fire service needs in the town, the Council needs to identify pertinent policy objectives. In other words, does the Council have a policy standard for response times? The Council's preferred alternative will follow from a well-defined policy objective. i EXHIBIT A IMM.1801 Mile Marker Vail Fire Department Service Area* [ Parcels Gore Creek r\j Vail, Colorado ~ I MM.176 MM.180 Cover e extends a to Mile Maker 171 - C nowd Junction) to the west, ' MM.173 v f 71 I *-Coverage extends to Mile Maker 190 L;~ (Vail Pass) to the east. A ru~aoFV~~ MW"TD;CI.E f'rodiced by tle Gcpartomtd Cammily Ge~kpmat 3/ 512CGY EXHIBIT B VAIL FIRE DEPARTMENT Fire Chief John Gulick Deputy Chief/Fire Marshal Mike McGee Training Officer Fire Preventation "A" Shift "B" Shift "C" Shift Lt. Kevin Whelan Lt. Mike Vaughan I Cooter Overcash (Captain) Jim Spell (Captain) Mark Benson (Captain) Al Bosworth (Tech) Jim Jones (Tech) Tom Talbot (Tech) Craig Davis (Tech) Mark Mobley (Tech) Kraige Kinney (Tech) Dave Eich (Firefighter) Jake Savona (Firefighter) Scott Bridges (Firefighter) Student Residents (2) I Student Residents (2) I Student Residents (2) I EXHIBIT B VAIL FIRE DEPARTMENT Fire Chief John Gulick Deputy Chief/Fire Marshal Mike McGee I I i I I Training Officer Fire Preventation A" Shift B" Shift C" Shift Lt. Kevin Whelan Lt. Mike Vaughan Cooter Overcash (Captain) Jim Spell (Captain) Mark Benson (Captain) Al Bosworth (Tech) Jim Jones (Tech) Tom Talbot (Tech) Craig Davis (Tech) Mark Mobley (Tech) Kraige Kinney (Tech) Dave Eich (Firefighter) Jake Savona (Firefighter) Scott Bridges (Firefighter) Student Residents (2) I Student Residents (2) I Student Residents (2) i EXHIBIT C Eagle County 70 31 3a ss ~ ~ 3z zs 1157) Wolcott a 38 I ~ 11631 r. Avon Vail Eagle 14Q Gypsum L1471 Edwards 11711 '1176] ~ 11671 1731 1180] Mintum A GV.F TO~;Yl~4~[L Prodded 64 tle Vepartm~ of Co nmty Gwekymq t V 5/ 200 MN' NOt ro S I EXHIBIT D i . • Zone Separator Parcel and Building Counts IMM.180I Mile Marker Parcels Vail, Colorado (\j Gore Creek MM.176 MM.180 • n WEST VAIL 1 • EAST VAIL MM-1731 CENTRAL VAIL ~ • / Service Area No. of Buildings % of Total` No. of Parcels % of Total" East Vail 640 29.8% 1886 20.7% Central Vail 622 29.0% 3740 41.0% West Vail 885 41.2% 3491 38.3% • Based on a total of 2147 buildings in the Town of Vail. "Based on a total of 9117 parcels in the Town of Vail, ~~'~yt~~t 1 VJV'~f tOXW.E I'rodred 64 de 7eprrmeai. d GmMRy Vcwk~jmk 3/ 5/ 2CO EXHIBIT E Q ISO Main Vail Existing Service Area Coverage CD ISO East Vail Fire Station Vail, Colorado IMM180I Mile Marker Parcels I MM.176 MM.180 Gore creek I j r i f I 5 fi T I ~ ~ i i~ i I I i ~ III Main Vail I ; f i Fire Station East Val I Fire Station IMM,173 t I lif Service Area No. of Buildings %of Total Buildings' No, of Parcels %of Total Parcels' East Vail Station 600 27.9% 1802 19.8% Main Vail Station 780 36.3% 4759 52,2% 64.2% 720% • Based on a total of 2147 buildings in the Town of Vail. • Based on a total of 9117 parcels in the Town of Vail, TOR'x'OFVML tiaanuorro~VE rrodwed 64 t1e Ggpartnert d C, ,wi i Ve.bp, nt 315; Z~ EXHIBIT F ISO wear Vail C> Service Area Coverage with Alternative #1 ISO Main Vail o ISO East Vail MM.176 Vail, Colorado Fire Station -1, 1 1 MM.180 MM 1801 Mile Marker I. Parcels -Zi I; i N Gore Creek Main Vail { Fire Station East Vail , Fire Station I 1 MM.173 j I i. Service Area No. of Buildings %of Total Buildings" No. of Parcels °b of Total Parcels""` East Vail Station 600 27.9% 1802 19.8% Main Vail Station 780 36.3%_ 4759 52.2% Proposed West Vail ls.a~ West Vail Station' 712 33.2% 2264 24.8% Fire Station 97.9% -96.8%0 Ca ailatias. forthis service area exclude the area of overlap with the man vail statiorts service area. "Based on a total of 2147 buildings in the Town of Vail. Based on atoml of 9117 parcels in the Town of Vail, rr A >IoF~ ~ Pray red 64 tle Pepar.mmt cf Camnmt i Vewkpmt V 5./.200 JAW NOr'(05CXE EXHIBIT G C> Service Area Coverage with Alternative #2 ISO Main Vail © ISO East Vail , i MM.176 Vail, Colorado Fire Station MM.184 jMM.180] Mile Marker Parcels Gore Creek /U i I I ~ Iii ~ (1 I ( i i 1 i ~i I i Proposed New East Vail Fire Station Fire Station MM.173 N . (at Town Hall Site) I j 1 III ',II Service Area No. of Buildings % of Total Buildings' No. of Parcels % of Total Parcels' East Vail Station 600 27.9% 1802 19.8% Proposed Station 780 36.3% 4759 52.2% 64.2% 72.0% ' Based on a total of 2147 buildings in the Town of Vail. Based on a total of 9117 parcels in the Town at Vail. A rol~rou 64 +i, Vepartnentdc ,lV"lgpnradV5r20Cli MAPNO(fnscar COUNCIL FOLLOW-UP TOPIC QUESTIONS FOLLOWUP 2001 1/23/01 PEDESTRIAN BRIDGE (TO THE GREG H.: The load capacity continues to be an issue; Staff is currently getting an updated engineer's rating which is EAST OF THE INTERNATIONAL BRIDGE) is it time to remove the bridge altogether, continue to expected to take a couple months. monitor and control "load", or take steps to buoy up the foundation/support? 1/23/01 NOTIFY PROPERTY OWNERS RUSSELL/GREG M.: Of the following need of repair- The Club-the corner of the building near the entrance has crumbling plaster. Bob will discuss with property owners. Clark's Market - dried out wreaths on wall. 2/13/01 VVTCB'S 2002 WINTER GUIDE PAM: Left a voicemail for Kelly Layton Wednesday, Kelly Layton called 3/2/01 to report she'd made a presentation to the 2/14, in re: to whether this is a duplication of a subcommittee for the Vail Chamber and Business Association SYBILL NAVAS fulfillment piece that could be coordinated w/the Vail (VCBA) and felt the reception was positive to work toward Chamber and Business Association's "The Guide." consolidation of the Guide and the VVTCB's piece. The VCBA subcommittee will now schedule another more detailed meeting, at which time the two groups will continue to work through the issues. LIONSHEAD VIEW CORRIDORS I RUSS/ALLISON: Survey "bottom line" on Corridor #1. Diana Donovan Look at Corridor #2 and re-discuss. GRAFFITI ON THE BRIDGE AT DOWD GREG H./LARRY: Let's get this removed, assuming Staff is working on removal, which is dependent on dry weather. JUNCTION we can access the area without disturbing the wildlife. Staff has also contacted both Crimestoppers and CDOT, both of Kevin Foley whom may be contributing to the clean up. RSES SOCCER FIELD BOB: It's important to include the neighborhood in This item has been scheduled for for DRB on April 18`h and PEC on Diana Donovan current discussion re: the construction of this athletic April 23rd, which also carries with it the legal notice to the adjacent field. Are any public meeting planned? property owners. INDEXING RETT TOM/STEVE: Recognizing we cannot impose a higher In the past, Council direction has been not to proceed with this Greg Moffet RETT on more expensive properties, would it still be exclusion. However, staff will be bringing some other changes to appropriate to consider not assessing RETT on real RETT forward in the near future, at which time, Council may wish to estate below a certain amount, e.g., $200,000-250,000. readdress this suggestion. F:lmcasterlbsalterlagendalfollowupl4-03.01 du March 29, 2001 - Page 1 COUNCIL FOLLOW-UP TOPIC QUESTIONS FOLLOWUP 2001 Avon currently exempts these purchases which most likely will fall to year'round residents. WI/HOLIDAY INN RUSS/TOM: With public disclosures that these The town has no recourse, with the exception that as a demolition Ludwig Kurz/Rod Slifer properties are to be shut down completely, allowing permit request is submitted, the DRB is in a position to require "site these buildings to sit empty, and assuming we do not work" which would return these sites to a more natural terrain. currently have an ordinance that would disallow this, would it make sense to create an ordinance at this point precluding such action? What recourse does the town have? TICKETS IN THE PARKING STRUCTURE GREG M.: Since the town began writing parking tickets 10 parking tickets and 40 written warnings have been issued. The Sybill Navas on President's weekend, how many tickets have been CEOs prefer warning as the stripes on the pavement are not that written? clear, especially when the pavement is wet. Often times one car will park over the line, causing a chain reaction succession of other cars parked over the line. F:lmcasterlbsalterlagendalfollowupl4-03-01 cfu March 29, 2001 - Page 2 ORDINANCE NO. 8 SERIES OF 2001 AN ORDINANCE AMENDING THE TOWN CODE, TITLE 12, CHAPTER 7, OF THE TOWN OF VAIL ZONING REGULATIONS TO CORRECT AN ERROR IN THE PROCEDURES PRESCRIBED IN SECTION 12-7H-7 (EXTERIOR ALTERATIONS OR MODIFICATIONS) FOR CERTAIN TYPES OF DESIGN REVIEW APPLICATIONS FOR PROPERTIES IN THE LIONSHEAD MIXED-USE I ZONE DISTRICT; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, the Planning & Environmental Commission of the Town of Vail has held a public hearing on the proposed text amendment in accordance with the provisions of the Town Code of the Town of Vail; and WHEREAS, the Planning & Environmental Commission of the Town of Vail unanimously recommended approval of the text amendment at its March 26, 2001 public hearing, and has submitted its recommendation to the Vail Town Council; and WHEREAS, the Planning and Environmental Commission finds that the proposed text amendment furthers the development objectives of the Town of Vail; and WHEREAS, the purpose of this text amendment is to clarify the intent of the development review procedures for exterior alterations or modifications for buildings in the LMU -1 District and to eliminate the existing inaccuracy; and WHEREAS, the Vail Town Council finds that it is imperative to clearly articulate the intent and procedures of the Town's prescribed development regulations and that it would be irresponsible for the Town to allow inaccuracies in the Zoning Regulations to be perpetuated; and WHEREAS, the Vail Town Council considers it in the interest of the public health, safety, and welfare to adopt these amendments to the Zoning Regulations. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. The purpose of this ordinance is to clarify the intent of the development review procedures for exterior alterations or modifications for buildings in the LMU -1 District and to eliminate the existing inaccuracy. Section 2. The development review process for exterior alterations or modifications to new and/or existing buildings located in the Lionshead Mixed Use 1 (LMU-1) District is outlined in Section 12-71-1-7, of the Town of Vail Zoning Regulations. The proposed text amendment to Section 12-7H-7 is shown in strkeeul and bold below: Section 12-71-1-7, Exterior Alterations or Modifications, is hereby amended as follows: 12-7H-7: EXTERIOR ALTERATIONS OR MODIFICATIONS: A. Review Required: 1. The construction of a new building or the alteration of an existing building that is not a major exterior alteration as described in Section 12-7H-7A 2 shall be reviewed by the Design Review Board in accordance with Chapter 11 of this Title. a. Submittal Items Required: The submittal items required for a project that is not a major exterior alteration shall be provided in accordance with Section 12-11-4 of this Title. 2. #ewevsr, aqy The construction of a new building or the alteration of an existing building prejeot which adds additional dwelling units, accommodation units, fractional fee club units, timeshare units, any project which adds more than one thousand (1,000) square feet of commercial floor area or common space, or any project which has substantial off-site impacts (as determined by the Administrator) shall be reviewed by the Planning and Environmental Commission as a major exterior alteration in accordance with this Chapter and Section 12-3-6 of this Title. Any project which requires a conditional use permit shall also obtain approval of the Planning and Environmental Commission in accordance with Chapter 16 of this Title. Complete applications for major exterior alterations shall be submitted in accordance with administrative schedules developed by the Department of Community Development for Planning and Environmental Commission and Design Review Board review. a. Submittal Items Required, Major Exterior Alteration: The following submittal items are required: 1. Application: An application shall be made by the owner of the building of the building owner's authorized agent or representative on a form provided by the Administrator. Any application for condominiumized buildings shall be authorized by the condominium association in conformity with all pertinent requirements of the condominium association's declarations. 2. Application; Contents: An application for a major exterior alteration shall include the following items: a. Completed application form, filing fee, and a list of all owners of property located adjacent to the subject parcel. The owners list shall include the names of all owners, their mailing address, a legal description of the property owned by each, and a general description of the property (including the name of the property, if applicable), and the name and mailing address of the condominium association's representative (if applicable). Said names and addresses shall be obtained from the current tax records of Eagle County as they appeared not more than thirty (30) days prior to the application submittal date. b. A written statement describing the proposal and how the proposal complies with the Lionshead Redevelopment Master Plan and any other relevant sections of the Vail Comprehensive Plan. c. A survey stamped by a licensed surveyor indicating existing condition on the property including the location of improvements, topography, and natural features. d. A current title report to verify ownership, easements, and other encumbrances, including Schedules A and B3. e. Existing and proposed site plan at a minimum scale of one inch equals twenty feet (1" = 20'), a vicinity plan at an appropriate scale to adequately show the project location in relationship to the surrounding area, a landscape plan at a minimum scale of one inch equals twenty feet (1" = 20'), a roof height plan and existing and proposed building elevations at a minimum scale of one-eighth inch equals one foot (1/8" = 1'). The material listed above shall include adjacent buildings and improvements as necessary to demonstrate the project's compliance with the Lionshead Redevelopment Master Plan. -2- f. Sun/shade analysis of the existing and proposed building for the spring/fall equinox (March 21/September 23) and winter solstice (December 21) at ten o'clock (10:00) A.M. and two o'clock (2:00) P.M. unless the Department of Community Development determines that the proposed addition has no impact on the existing sun/shade pattern. The following sun angle shall be used when preparing this analysis: Spring/Fall EquinoxSun Angle 10:00 A.M.400 east of south, 50° declination 2:00 P.M.420 west of south, 50° declination Winter SolsticeSun Angle 10:00 A.M.30° east of south, 20° declination 2:00 P.M.30° west of south, 20° declination g. Existing and proposed floor plans at a minimum scale of one-fourth inch equals one foot (1/4" = 1') and a square footage analysis of all existing and proposed uses. h. An architectural or massing model of the proposed development. Said model shall include buildings and major site improvements on adjacent properties as deemed necessary by the Administrator. The scale of the model shall be as determined by the Administrator. L Photo overlays and/or other graphic material to demonstrate the special relationship of the proposed development to adjacent properties, public spaces, and adopted views per Chapter 22 of this Title. j. Parking needs assessment and vehicular circulation analysis, prepared by a qualified professional. k. Any additional information or material as deemed necessary by the Administrator or the Town Planning and Environmental Commission (PEC). The Administrator or the Planning and Environmental Commission may, at his/her or their discretion, waive certain submittal requirements if it is determined that the requirements are not relevant to the proposed development nor applicable to the Lionshead Redevelopment Master Plan. C.Work Sessions/Conceptual Review: If requested by either the applicant or the Administrator, submittals may proceed to a work session with the Planning and Environmental Commission, a conceptual review with the Design Review Board, or a work session with the Town Council. D.Hearing: The public hearing before the Planning and Environmental Commission shall be held in accordance with Section 12-3-6 of this Title. The Planning and Environmental Commission may approve the application as submitted, approve the application with conditions or modifications, or deny the application. The decision of the Planning and Environmental Commission may be appealed to the Town Council in accordance with Section 12-3-3 of this Title. E.Lapse Of Approval: Approval of an exterior alteration as prescribed by this Article shall lapse and become void two (2) years following the date of approval by the Design Review Board unless, prior to the expiration, a building permit is issued and construction is commenced and diligently pursued to completion. Administrative extensions shall be allowed for reasonable and unexpected delays as long as code provisions affecting the proposal have not changed. (Ord. 3(1999) § 1) -3- Section 3. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 4. The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. Section 5. The amendment of any provision of the Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 6. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 3rd day of April, 2001 and a public hearing for second reading of this Ordinance set for the 17th day of April, 2001, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Ludwig Kurz, Mayor Attest: Lorelei Donaldson, Town Clerk -4- vMEMOR.k DL1NM To: Planning & Environmental Commission FROM: Community Development Department DATE: March 26, 2001 SUBJECT: A request for a recommendation to the Town Council on a zoning code text amendment to Section 12-7H-7, (Exterior Alterations or Modifications), to correct an error in the prescribed procedure for certain types of Design Review applications for properties in the Lionshead Mixed-Use 1 Zone District. Applicant: Town of Vail Planner: George Ruther 1. DESCRIPTION OF THE REQUEST The Community Development Department has identified a need to correct an error in the prescribed development review procedures for exterior alterations or modifications (Section 12-7H-7) to buildings located in the Lionshead Mixed Use 1 (LMU-1) District. The purpose of this text amendment request is to clarify the intent of the development review procedures for exterior alterations or modifications for buildings in the LMU -1 District and to eliminate the existing inaccuracy. The purpose of this meeting is to provide the Planning & Environmental Commission with an opportunity to review the proposed corrections and to forward its recommendation on the text amendment to the Vail Town Council. Pursuant to Section 12-3-7 (A), Pre-scriotion, of the Zoning Regulations, in part, "the regulations prescribed in this Title ...may be amended , or repealed by the Town Council in accordance with the procedures prescribed in this Chapter." Pursuant to Section 12-3-7 (B), Initiation, of the Zoning Regulations, 1. An amendment of the regulations of this Title or a change in district boundaries may be initiated the Town Council on its own motion, by the Planning and Environmental Commission on its own motion, by petition of any resident or property owner in the Town, or by the Administrator. 2. A petition for amendment of the regulations or a change in district boundaries shall be filed on a form to be prescribed by the Administrator. The petition shall include a summary of the proposed revision of the regulations, or a complete description of proposed changes in district boundaries and a map indicating the existing and proposed district boundaries. If the petition is for a change in district boundaries, the petition shall include a list of the owners of all properties within the boundaries of the area to be rezoned or changed, and the property adjacent thereto. The owners' list shall include the name of all owners, their addresses, and a general description of the property owned by each. Accompanying the list shall be stamped, addressed envelopes to each owner to be used for the mailing of the notice of hearing. The petition also shall include such additional information as prescribed by the Administrator. As permitted by Section 12-3-7(B), the Community Development Department has initiated the proposed text amendment request. The text amendment request is being reviewed in accordance with the provisions prescribed in Section 12-3-6, Hearinas, of the Zoning Regulations. The development review process for exterior alterations or modifications to new and/or existing buildings located in the Lionshead Mixed Use 1 (LMU-1) District is outlined in Section 12-7H-7, of the Town of Vail Zoning Regulations. The proposed text amendment to Section 12-7H-7 is shown in stFikeGut and bold below: Section 12-7H-7, Exterior Alterations or Modifications, is hereby amended as follows, 12-7H-7: EXTERIOR ALTERATIONS OR MODIFICATIONS: A. Review Required: 1. The construction of a new building or the alteration of an existing building that is not a major exterior alteration as described in Section 12-7H-7A 2 shall be reviewed by the Design Review Board in accordance with Chapter 11 of this Title. a. Submittal Items Required: The submittal items required for a project that is not a major exterior alteration shall be provided in accordance with Section 12-11-4. 2. HewFevcr, The construction of a new building or the alteration of an existing building ,-Fejest which adds additional dwelling units, accommodation units, fractional fee club units, timeshare units, any project which adds more than one thousand (1,000) square feet of commercial floor area or common space, or any project which has substantial off-site impacts (as determined by the Administrator) shall be reviewed by the Planning and Environmental Commission as a major exterior alteration in accordance with this Chapter and Section 12-3-6 of this Title. Any project which requires a conditional use permit shall also obtain approval of the Planning and Environmental Commission in accordance with Chapter 16 of this Title. Complete applications for major exterior alterations shall be submitted in accordance with administrative schedules developed by the Department of Community Development for Planning and Environmental Commission and Design Review Board review. a. Submittal Items Required, Major Exterior Alteration: The following submittal items are required: 1. Application: An application shall be made by the owner of the building of the building owner's authorized agent or representative on a form provided by the Administrator. Any application for condominiumized buildings shall be 2 authorized by the condominium association in conformity with all pertinent requirements of the condominium association's declarations. 2. Application; Contents: An application for a major exterior alteration shall include the following items: a. Completed application form, filing fee, and a list of all owners of property located adjacent to the subject parcel. The owners list shall include the names of all owners, their mailing address, a legal description of the property owned by each, and a general description of the property (including the name of the property, if applicable), and the name and mailing address of the condominium association's representative (if applicable). Said names and addresses shall be obtained from the current tax records of Eagle County as they appeared not more than thirty (30) days prior to the application submittal date. b. A written statement describing the proposal and how the proposal complies with the Lionshead Redevelopment Master Plan and any other relevant sections of the Vail Comprehensive Plan. c. A survey stamped by a licensed surveyor indicating existing condition on the property including the !ocation of improvements, topography, and natural features. d. A current title report to verify ownership, easements, and other encumbrances, including Schedules A and B3. e. Existing and proposed site plan at a minimum scale of one inch equals twenty feet (1 " = 20'), a vicinity plan at an appropriate scale to adequately show the project location in relationship to the surrounding area, a landscape plan at a minimum scale of one inch equals twenty feet (1" _ 20'), a roof height plan and existing and proposed building elevations at a minimum scale of one-eighth inch equals one foot (1/8" = 1'). The material listed above shall include adjacent buildings and improvements as necessary to demonstrate the project's compliance with the Lionshead Redevelopment Master Plan. f. Sun/shade analysis of the existing and proposed building for the spring/fall equinox (March 21/September 23) and winter solstice (December 21) at ten o'clock (10:00) A.M. and two o'clock (2:00) P.M. unless the Department of Community Development determines that the proposed addition has no impact on the existing sun/shade pattern. The following sun angle shall be used when preparing this analysis: Spring/Fall EquinoxSun Angle 10:00 A.M.40° east of south, 50° declination 2:00 P.M.42° west of south, 50° declination 3 Winter SolsticeSun Angle 10:00 A.M.30° east of south, 20° declination 2:00 P.M.30° west of south, 20° declination g. Existing and proposed floor plans at a minimum scale of one-fourth inch equals one foot (1/4" = 1') and a square footage analysis of all existing and proposed uses. h. An architectural or massing model of the proposed development. Said model shall include buildings and major site improvements on adjacent properties as deemed necessary by the Administrator. The scale of the model shall be as determined by the Administrator. i. Photo overlays and/or other graphic material to demonstrate the special relationship of the proposed development to adjacent properties, public spaces, and adopted views per Chapter 22 of this Title. j. Parking needs assessment and vehicular circulation analysis, prepared by a qualified professional. k. Any additional information or material as deemed necessary by the Administrator or the Town Planning and Environmental Commission (PEC). The Administrator or the Planning and Environmental Commission may, at his/her or their discretion, waive certain submittal requirements if it is determined that the requirements are not relevant to the proposed development nor applicable to the Lionshead Redevelopment Master Plan. C.Work Sessions/Conceptual Review: If requested by either the applicant or the Administrator, submittals may proceed to a work session with the Planning and Environmental Commission, a conceptual review with the Design Review Board, or a work session with the Town Council. D.Hearing: The public hearing before the Planning and Environmental Commission shall be held in accordance with Section 12-3-6 of this Title. The Planning and Environmental Commission may approve the application as submitted, approve the application with conditions or modifications. or deny the application. The decision of the Planning and Environmental Commission may be appealed to the Town Council in accordance with Section 12-3-3 of this Title. E.Lapse Of Approval: Approval of an exterior alteration as prescribed by this Article shall lapse and become void two (2) years following the date of approval by the Design Review Board unless, prior to the expiration, a building permit is issued and construction is commenced and diligently pursued to completion. Administrative extensions shall be allowed for reasonable and unexpected delays as long as code provisions affecting the proposal have not changed. (Ord. 3(1999) § 1) 4 Public notification of this proposed text amendment has been provided in accordance with the requirements prescribed by Section 12-3-6 C of the Zoning Regulations. I1. STAFF RECOMMENDATION The Community Development Department is recommending approval of the request to amend the text of Section 12-7H-7 of the Town of Vail Zoning Regulations. The recommendation of approval is based upon the review of the request in accordance with Section 12-3-6 (D), Evidence, of the Zoning Regulations. Specifically, the staff finds that it is imperative to clearly articulate the intent and procedures of the Town's prescribed development regulations and that it would be irresponsible for the Town to allow inaccuracies in the Zoning Regulations to be perpetuated. III. NEXT STEPS IN THE REVIEW PROCESS In accordance with the hearing procedures prescribed in Section 12-3-6(B) of the Zoning Regulations, the Community Development Department has scheduled a worksession and public hearing on the first reading of an amending ordinance with the Vail Town Council on Tuesday, April 3, 2001. The second reading of the amending ordinance is scheduled for Tuesday, April 17, 2001. I TOWN OF VAIL Town Council Critical Strategies Action Plan September 2000- November 2001 Council Status Next Council Point of Contact/ Action Timeline Date Lead Employee Community Alignment & Partnerships • Set Council/VRI 14 month Meeting notes and 4/10/01 Suzanne Silverthorn retreat matrix tracking format distributed. Agenda preparations underway for second meetinq on 4/10. ¦ Begin report out to community at "Peer 14 month Additional meetings for 2001 TBD Suzanne Silverthorn Resort" meeting to be scheduled ¦ Redefine TOV/VRI Preliminary discussions held Task Force 14 month between TOV Mayor and Bill 4110101 Ludwig Kurz Jensen; Council/VRI to clarify Task Force role and structure; then develop appointment process. ¦ Define desired By the end of outcomes by Process to be designed as March staff will Bob McLaurin creating a vivid 14 month next step in constituent have a Suzanne Silverthorn description for 2005, Partnership efforts. framework for Russell Forest 2010, 2015, 2020 creating a vivid description. Morter/Aker/Cole Architects ¦ Consolidate 14 month have done preliminary To Pam Brandmeyer Information Booths designs for the Municipal accommodate Center, which includes not Council agenda, only the current uses, but moved to 4-17 also the consolidated or 4-24. information center, a 2- company fire station, underground parking, and employee housing. 4/03/01 Vdheads/matrix Council Status Next Council Point of Contact/ Action Timeline Date Lead Employee ¦ Work w/ Merchants to define approval 6 month Council to discuss policy Pam Brandmeyer procedures for considerations regarding 3/27/01 Bob McLaurin special events sponsorships 1-70 Noise Abatement 14 montth • Staff preparing cost ¦ Identify Options estimate for wall 5/1/01 Greg Hall ¦ Identify Funding mitigation • Determine to what extent TBD Greg Hall the TOV is willing to fund noise mitigation • Meeting with our CDOT Possibly Greg Hall Transportation 3-23-01 Commissioner, Ludwig & Bob • Policy direction from Council required TBD Town Council ¦ Maintenance Maintain natural Partnership Program with environment and town VR infrastructure ¦ Water Quality ¦ Solid Waste ¦ Foster stewardship Everyone & partnership 6 & 14 ¦ Noxious Weed months ¦ Achieve Disney • Trip to Disney World On standards scheduled for late April. going ¦ Reinstitute "Adopt-a- Clean Pedestrian Areas Path/Street" ¦ Well lit, clean parking structures 4/03/01 2 Council Status Next Council Point of Contact/ Action Timeline Date Lead Employee ¦ Village Parking 14 month Structural engineering report Nina Timm Structure (retail) complete. $2-4 million to NA Greg Hall stabilize berm. • What size footprint do we buy: 8,100 SF (270 ft. x 30 ft)= TBD Town Council $4M 8,100 SF = $500/SF $2M 8,100 SF = $250/SF OR $11-22 M/acre Council to get public feedback on commercial space built by TOV. ¦ Review Uniform Gary Goodell Building Code and 14 month Presentation to Council Mike McGee Fire Code occurred on 12/12. Staff 05/22 Tom Moorhead preparing appeals procedure. Greg Morrison ¦ Community 6 &14 Concept paper presented to Facilities Vail month Council on 12/12. Council Center developed wish list on 12/19. 04-03 Russ Forrest Council reviewed financial plan on 3/6. Next step is for Design Team Council to provide direction prepared to on the program and the start 1St week of budget. April 4/03/01 3 Council Status Next Council Point of Contact/ Action Timeline Date Lead Employee Special Events ¦ Solicit input from 6 month Staff to make presentation on 3/27/01 Pam Brandmeyer event organizers 3/27. Bob McLaurin ¦ Identify additional venues 6 month on going 6 month Currently available venues identified and occupancy 4/03/01 Mike Vaughan load to be determined for each site by 3/31 Wayfinding Greg Hall ¦ Approve drawings 6 month Substantially complete Suzanne Silverthorn Phase-one signs will be 4/15/01 Greg Hall ¦ Install upon arrival 6 month delivered in March. Delivery Suzanne Silverthorn of those Phase 1 signs should occur the week of 3/19; Frontage Road signs will be installed after 4/15/01. ¦ Trail identifiers 6 month installed by 7/01/01 ¦ Lionshead Public 6 & 14 Staff has been obtaining April 2001 Russ Forrest Financing month input from Lionshead Bob McLaurin residents on financing Steve Thompson options. The Broomfield case Tom Moorhead has been resolved. Tom M. is reviewing the legal status of this financing tool. 4/03/01 4 Council Status Next Council Point of Contactl Action Timeline Date Lead Employee ¦ Donovan Park 6 & 14 Pavilion design under TBD George Ruther month way Todd O ¦ Presentation of 4/3/01 Preliminary Design Todd O Development Package. George Ruther ¦ Final Design Development 4/17/01 Todd Oppenheimer Presentation evening George Ruther ¦ Site work to commence on 412101 (or earlier - see 3-20-01 Town Manager's Report.) • Execute project 4/3/01 Steve Thompson financing ($3 million) ¦ Property owner plans on Nina Timm ¦ Ruins 14 month reapplying for the same NA Tom Moorhead development approval Russ Forrest that expired (1/9/01). ¦ Next Housing Authority 4/17/01 meeting is scheduled for April 17th. Options include: Housing district zoning; condemnation- The Ruins & Mountain Bell. ¦ Berry Creek 14 month Town and County staff Nina Timm working on next steps. TBD-Next step Tom Moorhead Auerbach is requesting is with the Russ Forrest County approval to move County forward with design. Both Council and County have identified a preferred development approach. County Commissioners met directly with School Board to discuss issues of road construction. 4/03/01 5 Council Status Next Council Point of Contact/ Action Timeline Date Lead Employee ¦ Buy down program 14 month Staff has been looking for 3 When suitable (3 bedroom units bedroom units. Council must unit is found Nina Timm for families) address appropriate budget for purchases. Units have not been available for amount previously set by council. Meet w/ Commissioners Meeting held with Russ Forrest ¦ Employee 6 month appropriate county staff. TBD Nina Timm Generation Next step involves contact Tom Moorhead with RRC to develop background information for presentation to County and municipalities. Timber Ridge 6 month Housing Ordinance passed 4/17/01 Allison Ochs on 3/6. Planning process will Tom Moorhead ¦ Housing Zone be identified for appropriate District locations for the district. Housing Authority may consider condemnation. Tom Moorhead ¦ Fire Station Bob and John Gulick to 6 month prepare memo summarizing 4/3/01 Bob McLaurin ¦ Decide on fire and framing issues. station locations and staffing. Municipal site consideration 4-17 to Council. or 4-24 ¦ Discuss impact fee proposal to fund fire Discuss possibility of hiring dept. capital projects Rocky Mtn. Group to conduct 4/3/01 and equipment impact fee study. (Tom researching legal issues.) Municipal site consolidation to Council. 4/3/01 Todd O ¦ Red Sandstone/ 14 month . Preliminary design/cost TBD Tom K Gymnastics estimate complete - Facility $350,000. ¦ School District willing to TBD Bob McLaurin cost-share on a 50/50 Todd O. basis. Details of payment to be worked out. VRD has agreed to 4/03/01 6 Council Status Next Council Point of Contact/ Action Timeline Date Lead Employee manage the field. In-town Transportation ¦ NEXT bus system ¦ Review alternatives 6 months installed and being On-going Greg Hall to replace in town implemented; Public Mike Rose shuttle launch ceremony scheduled for 6128101 ¦ Explore possible 14 month funding partners ¦ One custom "quiet " Mike Rose (demo project) muffler installed, results Greg Hall are mixed - Bus 171 ¦ Outlying "next bus" currently unfunded. Mountain Bell ¦ Preliminary cost estimate Nina Timm to Council 3-20-01 RE. Russ Forrest Learning Tree and ABC School new construction. ¦ Financing alternatives can be presented at 417/01 Housing Authority meeting. Summary of Completed Actions ¦ Mission, Vision and Values Statement Posted in Council Chambers ¦ Notification of Town's intent to strengthen partnership with Vail Resorts ¦ Establishment of schedule for monthly Council "walkabouts"; four walkabouts held. • Affordable Housing Zone District drafted and passed by Town Council ¦ Donovan Park Agreement for design services complete ¦ Donovan Park zone change approved ¦ Vail Center 501(c)(3) formed ¦ 1 st Community gathering held (peer resort report-out) • 2nd Community gathering held (peer resort report-out) • TOVNRI Retreat held • Completion of special event "shadowing" by Greg Moffet ¦ Parking Pay-in-Lieu revisions completed ¦ Meeting held with Eagle County Commissioners, re: employee generation and capital projects Unfunded Capital Projects ¦ Ruins Housing Project ¦ West Vail Lodge ¦ Information Center 4/03/01 7 ¦ Lionshead Public Improvements ¦ Vail Center Improvements ¦ 1-70 Noise Abatement ¦ Gymnastics Facility ¦ Gore Creek Sediment Clean Up ¦ Consolidated Municipal Site (to include: All current uses plus underground parking, information center, affordable housing , 2 company fire station) ¦ Outlying "next bus" 4/03/01 8