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HomeMy WebLinkAbout2001-04-24 Support Documentation Town Council Work Session VAIL TOWN COUNCIL TUESDAY, April 24, 2001 NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. NEIGHBORHOOD WALK-ABOUT - FORD PARK 11:30 A.M. Meet at Municipal Building at 11:30 A.M. to "van" over to Ford Park ? Ford Amphitheater Renovation Tour (45 min.) ? Vail Alpine Garden (10 min.) ? Site visit - McKeeta Residence -1808 Alpine Drive (30 min.) ? Site visit - Schmidt Residence - Beaver Dam Circle WORK SESSION (Council will have lunch in Chambers.) COUNCIL CHAMBERS 1:00 P.M. 1. ITEM/TOPIC: Brent Wilson A request for a Town Council work session to discuss the proposed Vail Plaza Hotel West Special Development District - a new conference facility/hotel/fractional fee unit club proposal at 13 Vail Road / Lot A, B, C, Block 2, Vail Village Filing 2. (1 hour) Applicant: Doramar Hotels, represented by the Daymer Corporation Planner: Brent Wilson ACTION REQUESTED OF COUNCIL: Provide feedback to the applicant and staff regarding next steps for the SDD proposal. BACKGROUND RATIONALE: The Vail Plaza Hotel West is a mixed-use development proposal. Uses within the hotel include residential, commercial and recreation. The proposed plan currently includes a 116-room hotel, 15 condominiums, 40 fractional fee units, 14 (on site) employee housing units, a restaurant/bar, retail space, conference space (including a 10,000 s.f. ballroom), and a spa/health club. The current (and proposed underlying) zoning for the property is "Public Accommodation." RECOMMENDATION: The Design Review Board will review the item and provide a recommendation to the Vail Town Council on April 18th. The Planning and Environmental Commission will review the proposal on April 23rd and provide a recommendation to the Vail Town Council. Staff will forward a recommendation to the council prior to final council review of this item. Please refer to the staff memorandum for complete details. 2. Todd Scholl - 20 year anniversary (10 min.) 3. ITEM/TOPIC: Municipal Center Overview (30 min.) Kirk Aker Matt Stanton Trey Warren BACKGROUND RATIONALE: Morter/Aker/Cole is currently working on a feasibility study for a consolidated municipal site, to include all of its current uses, e.g., Community Development, Administration, HR, Court, Finance, IS, the helipad (the Police Department remains untouched), as well as an added two-company fire station, underground parking, consolidated information booths, and employee housing. A number of designs will be shown, as well as an "alternative design," derived from previous discussion with staff. Morter/Aker/Cole is looking for input on the schematic design, as well as permission to move into Phase II, which would include some cost estimating, some architectural drawings, and road and traffic studies (which will be coordinated with the Vail Plaza West, hospital, the Evergreen, and Vail Center). ' STAFF RECOMMENDATION: With input from Council, proceed according to the contract. 4. ITEM/TOPIC: Brent Wilson An appeal of a Design Review Board decision regarding a requested modification to the grading and landscaping plan for the McKeeta Residence, located at 1808 Alpine Drive / Lot 14, Vail Village West Filing #1. (15 min.) Applicant: Gordon McKeeta, represented by Ernie Gleasner ACTION REQUESTED OF COUNCIL: Uphold, Uphold with modifications, or Overturn the Design Review Board's decision. BACKGROUND RATIONALE: On March 21st, 2001, the Town of Vail Design Review Board (DRB) denied the applicant/owner's request for the removal of certain trees on the property to allow for an expanded construction disturbance area. In moving to reject the request, the DRB cited the following design guidelines from the Vail Town Code: The location and configuration of structures and access ways shall be responsive to the existing topography of the site upon which they are to be located. Grading requirements resulting from development shall be designed to blend into the existing or natural landscape. Any cuts or fills shall be sculptural in form and contoured to blend with the existing natural undisturbed terrain within the property boundary. Building siting and access thereto shall be responsive to existing features of terrain rock outcroppings, drainage patterns, and vegetation. Removal of trees, shrubs, and other native vegetation shall be limited to removal of those essential for development of the site or those identified as diseased. Please refer to the staff memorandum for additional details. RECOMMENDATION: The Department of Community Development recommends that the Town Council uphold the Design Review Board's decision pursuant to the above-listed findings. 5. DRB/PEC Report (10 min.) 6. Spaeth Design Funding Proposal (15 min.) Todd Oppenheimer 7. Russ Forrest ITEM/TOPIC: Vail Center Design Preferencing. (45 min.) ACTION REQUESTED OF COUNCIL: Conduct design preference exercise. BACKGROUND RATIONALE: On April 17th, the Town Council gave staff direction to move forward with the design process on the Vail Center. A critical first step in this process is to obtain the Town Council's preference for an architectural direction. On April 24th, the design team will provide a series of design images (alpine to contemporary) and ask the Council and members of the audience to rank their preferences on a scale of 1-5. On May 1St, staff will review the results of this design preference excercise. In addition, Council requested that a discussion occur on creating additional partnerships with the Vail Center project. RECOMMENDATION: N/A 8. Ann Kjerulf ITEM/TOPIC: Greg Hall Discussion of a proposed sewer line relocation project at 401 Beaver Dam Circle / Lot 2, Block 4, Vail Village 3rd Filing and implications for the adjacent unplatted parcel owned by the Town of Vail. (20 min.) ACTION REQUESTED OF COUNCIL: Grant or deny permission to use a portion of Town property for the relocation of a sewer line BACKGROUND RATIONALE: In June of 2000, James and Carol Schmidt began to pursue the possibility of constructing an addition to their home located at 401 Beaver Dam Circle / Lot 2, Block 4, Vail Village 3rd Filing. During the course of having their utilities located, it was discovered that the sewer line servicing their home runs diagonally across their property rather than through a designated utility easement along the perimeter of their property. In order to construct their addition as planned, it is necessary to relocate the existing sewer line. Johnson and Kunkel, Engineers have studied the site and devised a solution to the problem. The proposed relocation of the sewer line adjacent to the property line would require a minimal amount of grading on the adjacent unplatted parcel of land belonging to the Town of Vail and an easement agreement would need to be established. In addition, access through the adjacent Town of Vail property would be required in order to install and maintain the sewer line. STAFF RECOMMENDATION: Staff recommends that Johnson and Kunkel, Engineers be allowed to proceed with the proposal, subject to Town Council and Design Review Board approval. 9. Special Events (15 min.) Kaye Ferry Ceil Folz Joel Heath 10. Shoulder Season Signs (15 min.) Russell Forrest George Ruther 11. Review Council Critical Strategies. (15 min.) 12. Information Update. (10 min.) 13. Council Reports. (10 min.) 14. Other. (10 min.) 15. Executive Session - Property Acquisition and Litigation (30 mins.) 16. Adjournment. (6:05 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 511101, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 5/1/01, BEGINNING AT 7:00 P.M. IN TOV COUNCIL THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 5/8/01, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 5/15/01, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 5/15101, BEGINNING AT 7:00 P.M. IN TOV COUNCIL THE NEXT VAIL TOWN COUNCIL WALK-ABOUT - STEPHENS PARK REGULAR WORK SESSION WILL BE ON TUESDAY, 5/22/01, BEGINNING AT 2:00 P.M., IN TOV COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. I COUNCIL FOLLOW-UP TOPIC QUESTIONS FOLLOWUP 2001 1/23/01 PEDESTRIAN BRIDGE (TO THE GREG H.: The load capacity continues to be an issue; Staff is currently getting an updated engineer's rating which is EAST OF THE INTERNATIONAL BRIDGE) is it time to remove the bridge altogether, continue to expected to take a couple months. monitor and control "load", or take steps to buoy up the foundation/support? 2/13/01 VVTCB'S 2002 WINTER GUIDE PAM: Left a voicemail for Kelly Layton Wednesday, 2/14, in re: to whether this is a duplication of a SYBILL NAVAS fulfillment piece that could be coordinated w/the Vail Chamber and Business Association's "The Guide." 4/3/01 OCCUPANCY OF EMPLOYEE RUSS: Schedule a work session to discuss Scheduled for 5-1-01 work session. HOUSING UNITS strengthening the town's enforcement of employee housing units within residential properties. DIANA DONOVAN RSES SOCCER FIELD BOB: It's important to include the neighborhood in In regard to notifying the neighborhood, Bob has talked with both Diana Donovan current discussion re: the construction of this athletic Hermann and Joe Staufer, as well as the manager of the Potato field. Are there any public meetings planned? Patch Club. He has also shared the drawings with them. Further, he has been playing "phone tag" with Bob Lazier and will continue to try to reach him. HOUSING LOTTERY VERIFIABLE NINA: Laura appeared before Council to criticize the Please see attachment from Nina Timm re: this matter. CRITERIA policies and procedures for the verification of housing Laura McBride lottery criteria. F:lmcasterlbsafterlagendalfollowupl4-24-01 du April 24, 2001 - Page 1 Memorandum To: Town Council From: Nina Timm Date: April 19, 2001 Subject: Laura McBride 1. Introduction Laura McBride submitted a lottery application for the resale of Vail Commons C-11 and C-14. The application was submitted in Laura McBride's name. I have attached the application to this memo. Based on the application being in Laura McBride's name it was scored based on the documentation that was provided by Laura. Laura's 2000 taxes were also included in the application. Listed as a household member is Laura's boyfriend Jason Kieler. The Town receives numerous applications from people who live together. Some applicants choose to apply individually while others choose to have only the person who has lived here the longest apply. II. Lottery Requirements As part of the Town of Vail housing lottery process verifiable documentation is required for all years of residency and work in Eagle County. This documentation must show the physical location of the residence and the place of employment because weighted points (3:1) are received for years working and/or living within the Town of Vail. When there are gaps in the verifiable documentation no points are awarded for those years. As part of the changes that were made to the Employee Housing Guidelines a copy of a persons taxes are required. This is used to verify that an applicant has earned at least 75% of their income at an Eagle County business. This requirement was added to prevent "trust fenders" from purchasing one of the Town's units. III. Laura McBride's Application Laura McBride submitted a complete application for herself. This included a copy of her 2000 taxes. Based on the documentation that she submitted for herself she was awarded 16 points. She received points for 4 years working within the Town of Vail and 1 year of living in the Town of Vail and 1 year living outside of the Town of Vail, but in Eagle County. The application was scored based on Laura McBride's documentation because her name was the name on the application. She also provided complete documentation. While the application was not scored for Jason Kieler the following would have been his points based on the documentation that was provided. Residency: Heather Condominiums in East Vail winter 1988 to summer 1989 3 points 2823 Kinnickinnick #6 September 1996 drivers' license issued 3 points No other documentation was received verifying the physical place of residence. Employment: Letter from Vail Resorts showing work at Mid-Vail 0 points November 14, 1989 to March 03, 1990 Notarized letter from Vendetta's stating full-time seasonal work November 1992 to March 1998 15 points W2s included showing annual earnings 1994 $4700 1995 $1080 1996 $14,260 1997 $11,852 1998 $5080 A current pay stub from the Heavenly Ham 0 points No other documentation was received verifying employment. Based on the documentation provided Jason would have received 21 points. In order to receive points for a year the standard of at least six months and one day has been established and used consistently throughout the lotteries. IV. Conclusion Based on the confusion that there was on Laura's first application for units C-I 1 and C- 14 I offered to meet with her to review what was needed for the application for unit C-22 that was due the week after the first application. Laura stated that she was too busy with tax season to do so. I then spent some time on the phone with her offering numerous ideas for verifiable documentation for Jason's application. (I believe that Pam Brandmeyer also spoke with her about ideas for documentation.) It is acknowledged in the cover letter that goesrout in each application that the lottery application will take time. The request for verifiable documentation as well as current taxes allows staff to evaluate all applications in a fair, objective and quantifiable manner. At this time, the lottery system appears to be working for the majority of the participants. Vail Commons C-11 and C-14 Resale Lottery Applications 1. Name: LLtz /~j m c 6 61~ ) F TOW NV OF VAIL First Middle Last Street Address (including Town): AA C/ U/~L) I/O /U, ( Mailing Address (including Town): Z- Phone Numbers: Daytime Evening Email Address: 1mGb II. Basic Eligibility (please initial all items) A. Household Members (including self): Name: /'Yl cav-) df Age: 27 Relationship: -_1 Cc s a cn F 3v ba -erg B. My Bid Price for Vail Commons Unit C-1 I is $ J i4. ?q (Cannot exceed maximum price of $125,444.74) My Bid Price for Vail Commons Unit C-14 is $ /W)(„ DO • e o (Cannot exceed maximum price of $125,600.80) 0 I understand that if my subtnitted bid is for less than the inaximum sale's price, I will be put into a secondary lottery if any bids are received for the maximum sale's price, regardless of my longevity in Eagle County. YOU MUST COMPLETE THE FIRST THREE PAGES AND THE LAST PAGE EVEN IF YOU HAVE PREVIOUSLY SUBMITTED AN APPLICATION, OR CURREN'T'LY OWN A TOWN OF VAIL DEED RESTRICTED UNIT. LOTTERY APPLICATION PAGE 1 OF 7 C. I do not currently own vacant land or a residence in Vail or elsewhere in Eagle County as of March 12, 2001 OR I currently own a Town of Vail deed-restricted unit with a resale appreciation cap. I understand that if I am selected to purchase for a unit, that I will have to close on said unit according to a reasonable schedule set by the Town. I will be responsible for arranging any financing necessary in order to carry two mortgages until such time as the Town of Vail can sell my current unit. I understand that the Town of Vail does not make any guarantees as to the date of sale for my current unit. D. G?~s~ If selected in the lottery. I will use the residence as my primary home. More specifically, the property will be utilized only as my exclusive and permanent place of residence. A permanent residence shall mean the home or place in which one's habitation is fixed and to which one, whenever lie or she is absent, has a present intention of returning after a departure or absence therefi-onn, regardless of the duration of absence. (In deternlining what is a permanent residence, the Town staff shall take the following circumstances relating to the owner of the residence into account: business pursuits, employment, income sources, residence for income or other tax purposes, age, marital status, residence of parents, spouse and children if any, location of personal and real property, and motor vehicle registration.) E. I am currently working an average of (a5 hours per week at the following business(es) located with in Eagle County which are registered with business licenses within the appropriate jurisdiction (Town of Vail, Town of Avon, etc.) I intend to continue to work for this (these) Eagle County business(es) for an average of at least 30 hours per week in the future. F. ~~_have attached a legible copy of my current pay stub(s). c~ G. I am aware that 75% of my income must be earned at a licensed Eagle County business. I have attached legible copies of my 2000 Federal Income Tax Return and all 2000 forms ((t.e. W2s, 1099s etc.) t_"(~s ZvOola--)/- y"CHr-r\S Cut. t-,D f - i~i ry- -thy cs~ c 0 n X2:7- `4-, 6 H. I have attached a legible copy of my current Colorado driver's license. 1 have secured a mortgage prequalification based on a full credit report and have attached a letter from a lender stating as such. J. am aware that the application and all documentation must be submitted no later than 12:00 noon on March 30, 2001 at the Town of Vail Community Development Office. I am aware that this packet in its entirety will become the property of the Town of Vail, so I have included photo copies of any original documentation that I wish to keep. LOTTERY APPLICATION PAGE 2 OF 7 INITIAL HERE IF YOU ARE A CURRENT TOV DEED-RESTRICTED UNIT OWNER. DOCUMENT YOUR EMPLOYMENT HISTORY FROM YOUR DATE OF PURCHASE TO THE PRESENT- THEN SKIP TO CERTIFICATION INITIAL HERE IF YOU ARE A PREVIOUS LOTTERY APPLICANT. DOCUMENT YOUR EMPLOYMENT AND RESIDENCY II1S1'ORY FOR THE TIME FRAME BETWEEN YOUR LAST SUBMITTAL AND THE PRESENT -THEN SKIP TO CERTIFICATION III. Longevity in the Area A. Employment Current years of employment in Vail will be weighted 3:1 over current years of employment elsewhere in Eagle County. All years of employment prior to an absence from Eagle County will be given points at a 1:1 ratio regardless of location within Eagle County. Below, list each business for which you have worked within Eagle County. Begin with the most recent. Include the name of the business. the street location and town where you worked, the duration of employment (i.e., 11/93 to 3/96), and the total number of years and months employed at that location. If your employer has several business locations in the County and for example, you worked at different locations for different seasons, list each physical location at which you worked separately. Describe the documentation you have attached for each time period and location. Do not put phone numbers on the documentation lines - we will not verify any employment without documentation. If affidavits are used, they must be notarized. If you are applying as a couple to jointly own the property, provide the employment history of the one person whose record is the longest. Business Name and Phone Number -3 Physical Location Duration of Total Documentation Provided (Street Address and Town) Employment years/months (e.g. W-2s, taxes, H.R. records, check stubs, etc.) / NO PHONE NUMBERS 1. ~l-ea!/-4~B7114 4CU/V1 JS Hvjq (0¢'~~ L/ / jUO to C/senl' years c4jP-C4 OA V" months Z P,Sa I)K [[[n/// J~I to / ed Lyears 32~ q CJ months bo I, e 00 wlinI LOTTERY APPLICATION PAGE 3 OF 7 2~q to Jl / O v 3 5~years "1f(2' months j (1 1-/(.0 40 4. C- - - - - L ! _1_ y ~ ~ ~ ~ LI va months ~T / ~ u ? ~-PGI 5 . " 1 i l ~V to years fj C O ~O months 6. V _ / G o years A A - ~-R months 7. / to / years months 3. / to / years months 9. to / years months 1O. / to / years months ADD ADDI'T'IONAL PAGES, IF NECESSARY I LOTTERY A13PLICATION PAGE 4 OF 7 B. Residency Current years of residency in Vail will be weighted 3:1 over current years of residency elsewhere in Eagle County. All years of residency prior to an absence from Eagle County will be given points at a 1:1 ratio regardless of location within Eagle County. Below, list each place you have lived within Eagle County. Begin with the most recent. Include the physical location (street address and town), the duration of residency (i.e., 11/93 to 3/96), and the total number of years and months lived at that location. Describe the documentation you have attached for each time period and location. Do not put phone numbers on the documentation lines - we will not verify any residency without documentation. If affidavits are used, they must be notarized. If you are applying as a couple to jointly own the property, provide the residency history of the one person whose record is the longest. Residcnce Location Duration of Total Documentation Provided / (Physical Address, Residence Years/Months (e.g. leases, utility records or Unit and Town) bills, voter registration, etc.) l p NO PH E NUMBERS years A months G/ Z rJ _ f --.1 V1t ( C to 01 y v ears months Ott G~ 3. o Tq1 years G! 7 L months l9~ 1 4. ~Z > Iv1 ~i t' s months - V LOTTERY APPLICATION PAGE 5 OF 7 ll l f CiYv~ L~~A S -''1G1-!!?~ - - D_l_ - to years months u 0 (J lLo° l ears , kv months f~ 1 r Q~ (ell 7 / to / years months / to / years months 9. / to / years months 0/ to years months ADD ADDITIONAL PAGES, IF NECESSARY. LOTTERY APPLICATION PAGE 6 OF 7 f CERTIFICATION I/We affirm that foregoing information is true, complete and accurate as of thisAlday of 2001. I/We understand that any inaccuracy or incomplete statement will disqualify me/us from eligibility for purchase of the unit. I/ We have read the Nlastcr Deed Restriction and the Town of Vail Employee Housing Guidelines. 1/We understand the implications of each, and will abide by them if selected to purchase the unit. Me understand that this application in its entirety will become the property of the "Town of Vail. I/We also understand that the deadline for submitting these materials is 12:00 noon on MARCH 30, 2001. I/We understand that incomplete or late applications will not be accepted or scored. I/We understand that the lottery, if needed, will be held on April 12, 2001 at 5:30 p.m. in the Town of Vail Council Chambers. I/We also understand that liwe must be present at the start of the lottery in order to" be entered into the drawing. [/We can enter into a contract to purchase within four (4) days of being selected in this lottery process and have the ability to put 3% of the purchase price (Unit C-1 1$3,763.34) (Unit C-14 $3,768.02) down as earnest money at the time of signing the contract. The mortgage lender prequalification letter that I/we have submitted from CC, ? ? r\4-6 Usti is an accurate reflection of my/our financial status. I/We realize that securing a loan commitment will require additional review by a lender and past financial records will be scrutinized. 1/We realize that I/we may lose my/our earnest money if I/we have made faulty statements in the prequalification process and cannot secure a permanent mortgage loan commitment or otherwise do not proceed to closing after signing a contract. I/We understand that the construction site is private property. I/We understand that trespassing on the site is not allowed, even if I/We have signed a contract. 7 Signed this day of m~fC- ~V 2001 by and si/ature signature -70-.5.0 1*17 //,?P, 61t;4 LCoal MLt od-e print or type name print or type name LOTTERY APPLICATION PAGE 7 OF 7 • MARCH 27TH THROUGH 29TH CALLED NINA REGARDING, IF WE SHOULD APPLY SEPERATELYOR v ~ NO ONE CALLED BACK - ' v • I THEN SUBMITTED AN APPLICATION FOR BOTH C-11 & C-14 UNITS r' l v ON MARCH 30TH ALONG WITH APPLICATION FOR UPCOMING FRIDAY ' -7 -7 THE 13TH DEADLINE FOR THE OTHER -')BD 2BATH L, - - ~.lu1Xa,Y~C~i^ltP~ • ON MONDAY THE 9TH READ THE TIERS IN PAPER WITH MY NAME IN THE TOP OF 4TH TIER, I WAS A LITTLE CONFUSED AS SOME OF THE OTHER PEOPLE WE KNOW WERE RANKING HIGHER ALTHOUGH NOT LIVING HERE AS LONG. • CALLED KRIS & NINA- KRIS CALLED BACK TO EXPLAIN THAT JASON'S 2000 TAXES WERE NOT INCLUDED THEREFORE NOT ALLOWING HIM (SUBMITTED NEXT BEST THING 1999 AND HIS ACCOUNTANTS n) KRIS STATES THAT THEY COULD NOT CALL "ALL OVER" FOR VERIFIABLE DOCUMENTION, I DID ATTEMPT TO GET THEM ALTHOUGH NOT YET DONE. • I THEN CALLED TOWN COUNCIL TO VOICE MY OPINION ON THE INJUSTICE. ANi D THE HAD AGREED .(WHAT IF AN EXTENSION. IRS DOES NOT REQUIRE TILL THE 16TH • I THEN WAS TOLD THAT IT WOULD HAVE TO BE CONSIDERED _ • I ASSUMED DONE HE LIUST BE CONSIDERED z = f 1 ' `.J G • NINA THEN CALLS AND SAYS THAT JASON HAD AN 18 MONTH RESIDENCY. GAP. EtiiPLOYMENT GAP. OTHER THAN HIS BANK RECORDS AND THAT WTH NEEDED V D. • SHE ALSO STATED THAT HE DID NOT APPLY? I CALLED " BL- tit T r~ C'=~''' 67?~.._ ` l L C"- • THE AYYLIC ITS ON HAS ONLY ONE NAME FOR APPLICANT BUT THEN STATES TO LIST (HOUSEHOLD MEMBERS) • 2' PAGE INSTRUCTIONS FOR RES, AND EMPLOY. (LIST PERSON WHO HAS BEEN HERE THE LONGEST) • WE LISTED JASON'S HISTORY. HE SIGNED ON THE BACK PAGE IN SPACE PROVIDED FOR 2 SIGNATURES. HIS NAME WAS ALSO ON :-LOAN DOCS. WHY LIST BEEN _ HERE LONGEST AND PROVIDE 2 SIGNATURES IF THEY WILL NOT---' CONSIDER.) THOUGHT RULES WERE SELF EXPLANATORY • I THEN BEGAN SEARCHING FOR VD ALTHOUGH HE HAD HOPPED JOB TO JOB AND RENTED FROM KIRSCH IN MA i 1 tRHORNI , WHO HAS SINCED PASSED, VD WAS DEMANDED. I THEN CALLED THE BANK TO GET OLD CANCELLED CHECKS TO KIRSCH, S30 A MONTH CHARGE XI M540. THEN WE CALLED DMV, ONLY LISTED A PO BOX (NO PHYSCAL ADDRESS THEN) • I THEN CALLED PAM BRANDENMYER AND ASKED WHAT ABOUT SKI PASSES (MUST SHOW WHERE WORDING IN VAIL). OR SIGNED AFFIDAVIT FROM LONG TIME LOCAL STATING THE FACTS. • NINA `TIM THEN CALLED ME TOGO OVER APPLICATION, I STATED IT WAS TAX SEASON AND I HAD NOT A SECOND TO SPARE. THAT IS ~WJY I PUT IN BEFORE DEADLINE BUT HAD NOT AGREED TO ACCEPT Li D AS AFFIDAVIT. • SHE THEN CALLS ME ON FRIDAY THE 1) 'AT 10:00 AM (2 HOURS BEFORE DEADLINE) AND SAID A SIGNED AFFIDAVIT STATING PHYSICAL RESIDENCE. • HANDS UP IN AIR- • I THEN WAS TOLD BY SOMEONE A MAN BY THE NAME JOE TALBOT HAD A SIMILAR QUALM • I FOUND JOE, HE HAS LIVED HERE. FOR 22 YEARS, FIREFIGHTER • NINA NEVER RETURNED HIS CALLS UP TO DAY OF LOTTERY \ • DAY OF LOTTERY HE CALLS EVERY HALF HOUR. NO ONE CALLS HIM BACK. HE GOES TO TOV TO FIND OUT WHAT WAS GOING ON, • HE WAS NOT IN LOTTERY! NO VERIFIABLE DOC., INCLUDED • BACK THEN HANDSHAKES WERE ENOUGH. HE WOULD HAVE JOINED ME HERE TONIGHT BUT PRIOR ENGAGEMENT, AFTER 22 YEARS OF SUPPORTING V AIL, IN OFF AND ON SEASON ANA STRUGGLING TO MAKE ENDS MEET, HE WAS NOT EVEN CONSIDERED, HE NOW PLANS ON MOVING TO WYOMING • WAS NOT GOING TO COME TODAY UNTIL I SAW TODAYS PAPER. TERRY DINKIN, WHO HAS LIVED HERE FOR 13 YEARS, WON ONE OF THE CONDOS, (JASON HAS BEEN HERE JUST AS LONG) • WE HAVE BEEN GIVEN UNFAIR TREATMENT • OVERHAUL OF SYSTEM • STAFF WITH PEOPLE WHO WILL BE THERE TO ANISWERE QUESTIONS, I WOULD NOT LEAVE FOR TAX SEASON. • 13 )YEARS OF SUPPORTING THIS ECONOMY AND NEVER MOVING OUT OF THE TOV UNTIL JUNE OF 2000 SHOULD AND CANNOT BE OVERLOOKED, WILL RUN PEOPLE, LIKE, JOE, JASON AND MYSELF OUT OF TOWN • THE ECONOMY HERE NOW CATERS TO PEOPLE WHO CAN AFFORD TO LIVE HERE=WORK ETHIC PROBLEM. WE NEED A BETTER PROCESS MEMORANDUM TO: Planning and Environmental Commission FROM: Department of Community Development DATE: April 23, 2001 SUBJECT: A request for a final review and recommendation of a proposed special development district (SDD) to allow for the construction of a new conference hotel; and a final review of conditional use permits to allow for the construction of a fractional fee club and Type III employee housing units at 13 Vail Road / Lots A, B, C, Block 2, Vail Village Filing 2. Applicant: Doramar Hotels, represented by the Daymer Corporation Planner: Brent Wilson 1. INTRODUCTION AND DESCRIPTION OF THE REQUEST Special Development District Reauest This proposal is a revision to the original SDD proposal (February 12, 2001) following the Planning and Environmental Commission's (PEC) direction regarding a number of issues involving building height, massing, loading/delivery, off-street parking, employee housing provisions and traffic circulation. The applicant is proposing the Vail Plaza Hotel West Special Development District (SDD) where the Chateau at Vail is currently located. The current (and proposed underlying) zoning for the property is "Public Accommodation." The Vail Plaza Hotel West is a mixed-use development proposal. Uses within the hotel include residential, commercial and recreation. The proposed plan includes 116 hotel rooms (395 s.f. each), 15 condominiums, 40 fractional fee units, 14 employee housing units, 1,708 square feet of restaurant/bar space, 1,127 square feet of retail space, 22,380 square feet of conference/meeting space, and a 15,242-square foot spa/health club. The existing "Chateau at Vail" hotel contains 120 hotel rooms at 280 square feet each. The applicant and staff have identified what are believed to be the public benefits that would be realized by the Town as a result of the Vail Plaza Hotel West redevelopment. The public benefits associated with the hotel proposal are: ¦ An increase in the annual occupancy rate through the redevelopment of an older existing hotel. ¦ The creation of approximately 22,380 square feet of new conference and meeting room facilities. This includes a 10,000 square foot ballroom and 11,000 square feet of breakout/preconvene space. TOWN OF VAILy 1 ¦ The implementation of the recommended Town of Vail Streetscape Master Plan improvements along South Frontage Road and a portion of West Meadow Drive. ¦ The re-investment and redevelopment of resort property in the Town of Vail. ¦ The implementation of many of the development goals, objectives and policies adopted by the Town for Public Accommodation properties. ¦ An increase to the Town's supply of short-term, overnight accommodations (hotel rooms and fractional fee units) to serve our guests and visitors. ¦ The construction of an "anchor" hotel providing a high-level of guest services and amenities. ¦ A potentially sizeable annual contribution to the Town's sales tax revenue. ¦ The creation of new deed-restricted employee housing to offset the housing impacts associated with the hotel. ¦ The removal of existing loading/delivery and guest traffic from West Meadow Drive. A sauare fpotaae breakdown of the, orooosal is provided below:. • 60,649 sq. ft. - fractional fee club units ¦ 45,381 sq. ft. -condominiums ¦ 45,666 sq. ft. - accommodation units ¦ 2,835 sq. ft. - restaurant/retail ¦ 21,184 sq. ft. - conference/meeting rooms ¦ 15,242 sq. ft. - spa/health club In reviewing the proposal, staff identified a number of pros and cons that we believe are associated with the hotel proposal. The list includes, but is not limited to, the following: PROS ¦ The presence of economic redevelopment in Vail. ¦ An increased level of quality to the Town's of hotel bed base. ¦ The implementation of certain development goals, objectives, and policies. ¦ The creation of new deed-restricted employee housing to offset the housing impacts associated with the hotel. ¦ The elimination of an unsightly surface parking lot. ¦ The construction of new conference and meeting room facilities within the Town. ¦ The construction of public improvements funded with private dollars. ¦ The potential increase in sales tax revenue (economic development). 2 • The removal of existing loading/delivery and guest traffic.from West Meadow Drive. CONS • Deviations from the underlying zoning development standards are required. • There are increased impacts of shading on public areas. • Additional views of Vail Mountain from public areas will be impacted. • Additional loading/delivery truck traffic on Town streets. • There is a net decrease in the number of hotel rooms over what exists today. However, new fractional fee units will be available for short-term accommodation. • A significant period of building construction (noise, construction traffic, etc) and the anticipated impacts to public streets and adjacent properties. Conditional Use Permit Reauests In association with the application for a special development district, the applicant is requesting conditional use permits to allow for the establishment of a 40 fractional fee unit club and the construction of 14 dormitory style Type III employee housing units. Because the development plan has changed significantly for the previously approved (2/12/01) fractional fee units, an additional PEC review is necessary. Please refer to Sections VIII & IX of this memorandum for a detailed review of these requests. II. STAFF RECOMMENDATIONS Special Development District The Community Development Department recommends the Planning and Environmental Commission table the applicant's request for a recommendation to the Vail Town Council for the proposed special development district to allow for the construction of a new conference facility/hotel, based upon the following finding: That the proposed special development district, the Vail Plaza Hotel West, does not comply with the nine design criteria outlined in Section 12-9A-8 of the Vail Town Code. The applicant has not demonstrated that any adverse effects of the requested deviations from the development standards of the underlying zoning are outweighed by the public benefits provided. There are still unresolved issues that render the submittal substantially incomplete. Summarv of Staff's Position on the Special Development District Reauest Staff believes the project has evolved and made significant strides towards a final development plan. However, there are still significant access concerns with the current plan that present problematic issues. Specific outstanding issues include: 3 ¦ The proposed access for the Vail Plaza Hotel West crosses onto a portion of the Alpine Standard property for which no easement exists. This plan can not be approved without the permission of the impacted property owner. ¦ There may be sight distance/visibility hazards at access points that present safety concerns. ¦ Adequate fire department access has not been demonstrated. Fire vehicle staging must be accommodated within the applicant's property boundaries. ¦ There is inadequate clearance between the guest exit drive and adjacent walls and planters pursuant to Town of Vail development standards. ¦ There are significant unresolved access rights issues between the applicant, the Nine Vail Road Association and the owner of the Alpine Standard property. • The proposed South Frontage Road shared entrance/exit presents traffic congestion and circulation concerns. ¦ Although the Design Review Board made a finding that the project is in general compliance with the special development design criteria, it felt additional attention is needed with regard to scale and bulk. If the applicant requests a decision from the PEC today, staff recommends the PEC forward a recommendation of denial of the applicant's request to the Vail Town Council for the proposed special development district to allow for the construction of a new conference facility/hotel. Staff's recommendation for denial is based upon the review of the criteria outlined in Section VII of this memorandum and the following finding: That the proposed special development district, the Vail Plaza Hotel West, does not comply with the nine design criteria outlined in Section 12-9A-8 of the Vail Town Code. The applicant has not demonstrated that any adverse effects of the requested deviations from the development standards of the underlying zoning are outweighed by the public benefits provided. There are still unresolved issues that render the submittal substantially incomplete. Should the Planning & Environmental Commission choose to recommend approval of the requested special development district to the Vail Town Council, staff would recommend that the Commission make the following finding: That the proposed special development district, Vail Plaza Hotel West, complies with the nine design criteria outlined in Section 12-9A-8 of the Town of Vail Municipal Code. The applicant has demonstrated to the satisfaction of the Commission that any adverse effects of the requested deviations from the development standards of the underlying zoning are outweighed by the public benefits provided. Further, the Commission finds that the requested conditional use permits to allow for the operation of a fractional fee club and the construction of Type 111 employee housing units complies with the applicable criteria and is consistent with the development goals and objectives of the Town. 4 Should the Planning & Environmental Commission choose to recommend approval of the applicant's request, staff recommends that the approval carry with it the following conditions: 1. That the developer submits the following plans to the Department of Community Development, for review and approval, as a part of the building permit application for the hotel: a. An Erosion Control and Sedimentation Plan; b. A Construction Staging and Phasing Plan; C. A Stormwater Management Plan; d. A Site Dewatering Plan; and e. A Traffic Control Plan. 2. That the developer provides deed-restricted housing that complies with the Town of Vail Employee Housing requirements (Chapter 12-13) for a minimum of 29 employees, and that said deed-restricted housing be made available for occupancy, and that the deed restrictions are recorded with the Eagle County Clerk & Recorder, prior to requesting a Temporary Certificate of Occupancy for the Vail Plaza Hotel West. 3. That the developer submits a final detailed landscape plan to the Community Development Department for Design Review Board review and approval prior to making an application for a building permit. This plan will involve the removal of the obsolete delivery bay asphalt for the Chateau Vail on the Nine Vail Road property. 4. That the developer submits a complete set of civil engineer drawings of all the off-site improvements, including the improvements to the South Frontage Road, for review and Town approval, prior to application for a building permit. 5. That the developer submits a complete set of plans to the Colorado Department of Transportation for review and approval of a revised access permit, prior to application for a building permit. 6. That the developer meets with the Town staff to prepare a memorandum of understanding outlining the responsibilities and requirements of the required off- site improvements, prior to first reading of an ordinance approving the special development district. This includes streetscaping improvements along South Frontage Road and West Meadow Drive in accordance with the Town of Vail Streetscape Master Plan, as amended. 7. That the developer records an easement for Spraddle Creek. The easement shall be prepared by the developer and submitted for review and approval of the Town Attorney. The easement shall be recorded with the Eagle County Clerk & Recorder's Office prior to the issuance of a Temporary Certificate of Occupancy. 8. That the developer submits a final exterior building materials list, a typical wall section and complete color renderings for review and approval of the Design Review Board, prior to making an application for a building permit. 9. That the developer submits a comprehensive sign program proposal for the Vail Plaza Hotel West for review and approval of the Design Review Board, prior to the issuance of a Temporary Certificate of Occupancy. 5 10. That the developer submits a rooftop mechanical equipment plan for review and approval of the Design Review Board prior to the issuance of a building permit. All rooftop mechanical equipment shall be incorporated into the overall design of the hotel and enclosed and screened from public view. 11. That the developer posts a bond to provide financial security for the 150% of the total cost of the required off-site public improvements. The bond shall be in place with the Town prior to the issuance of a building permit. 12. That the developer either receives approval from the,neighboring owner's associations to allow for construction activities on neighboring properties or submits a construction staging and limits of disturbance plan that indicates all of these activities will occur on the applicant's property. 13. That the developer, the Nine Vail Road Association and the owner of the Alpine Standard property prepare, sign and record joint access agreements to facilitate the applicant's proposed traffic circulation plan. 14. That the applicant complies with all of the Town's engineering requirements outlined in the letter from Brent Wilson to Tim Losa dated April 13, 2001, prior to final design review approval. 15. Pursuant to Section 12-7A-14, Town of Vail Code, the applicant shall pay road impact fees in an amount that is directly proportionate to the anticipated new road impacts generated by this development ($5000 per peak hour trip end). A specific amount for road impact fees will be declared (and adopted via a memorandum of understanding), based upon the anticipated new road impacts outlined in the applicant's traffic study. 16. That the applicant complies with all fire department staging and access requirements pursuant to Title 14 (Development Standards), Vail Town Code. This will be demonstrated on a set of revised plans for town review and approval prior to building permit submittal. 17. That the required Type III deed-restricted employee housing units shall not be eligible for resale and that the units be owned and operated by the hotel and that said ownership transfer with the deed to the hotel property. Conditional Use Permit - Fractional Fee Club The Community Development Department recommends approval of the applicant's request for a conditional use permit to allow for the construction of 40 fractional fee units within the Vail Plaza Hotel West based upon the following findings: 1. That the proposed location of the use is in accordance with the purposes of the conditional use permit section of the zoning code and the purposes of the district in which the site is located. 2. That the proposed location of the use and the conditions under which it would be operated or maintained would not be detrimental to the public health, safety, or welfare or materially injurious to properties or 6 improvements in the vicinity. 3. That the proposed use would comply with each of the applicable provisions of the conditional use permit section of the zoning code. If the Planning and Environmental Commission chooses to approve this request, staff recommends the following conditions: 1. The approval of this conditional use permit is not valid unless an ordinance approving the associated special development district request is approved on second reading. Conditional Use Permit - Emplovee Housina Units The Community Development Department recommends approval of the applicant's request for a conditional use permit to allow for the construction of 14 Type III employee housing units within the Vail Plaza Hotel West based upon the following findings: 1. That the proposed location of the use is in accordance with the purposes of the conditional use permit section of the zoning code and the purposes of the district in which the site is located. The proposal does comply with the minimum requirements outlined for employee housing units outlined in Section 12-13-3 of the Vail Town Code. 2. That the proposed location of the use and the conditions under which it would be operated or maintained would not be detrimental to the public health, safety, or welfare or materially injurious to properties or improvements in the vicinity. 3. That the proposed use would comply with each of the applicable provisions of the conditional use permit section of the zoning code. If the Planning and Environmental Commission chooses to approve this request, the Department of Community Development recommends the following conditions be placed on the approval. 1. That the applicant records applicable deed restrictions for all employee housing units with the Eagle County Clerk & Recorder prior to the issuance of a Temporary Certificate of Occupancy for the Vail Plaza Hotel West. 2. That the applicant submits revised floor plans indicating kitchen facilities in each unit and storage areas for staff review prior to final design review approval. III. ROLES OF REVIEWING BOARDS Special Development District Order of Review. Generally, applications will be reviewed first by the PEC for impacts of use/development, then by the DRB for compliance of proposed buildings and site planning, and final approval by the Town Council. 7 Plannina and Environmental Commission: Action: The PEC is advisorv to the Town Council. The PEC shall review the proposal for and make a recommendation to the Town Council on the following: Permitted, accessory, and conditional uses • Evaluation of design criteria as follows (as applicable): A. Compatibility: Design compatibility and sensitivity to the immediate environment, neighborhood and adjacent properties relative to architectural design, scale, bulk, building height, buffer zones, identity, character, visual integrity and orientation. B. Relationship: Uses, activity and density which provide a compatible, efficient and workable relationship with surrounding uses and activity. C. Parking And Loading: Compliance with parking and loading requirements as outlined in Chapter 10 of this Title. D. Comprehensive Plan: Conformity with applicable elements of the Vail Comprehensive Plan, Town policies and urban design plans. E. Natural and/or Geologic Hazard: Identification and mitigation of natural and/or geologic hazards that affect the property on which the special development district is proposed. F. Design Features: Site plan, building design and location and open space provisions designed to produce a functional development responsive and sensitive to natural features, vegetation and overall aesthetic quality of the community. G. Traffic: A circulation system designed for both vehicles and pedestrians addressing on and off-site traffic circulation. H. Landscaping: Functional and aesthetic landscaping and open space in order to optimize and preserve natural features, recreation, views and function. 1. Workable Plan: Phasing plan or subdivision plan that will maintain a workable, functional and efficient relationship throughout the development of the special development district. - Recommendation on development standards including, lot area, site dimensions, setbacks, height, density control, site coverages, landscaping and parking. Desian Review Board: Action: The DRB has NO review authoritv on a SDD proposal. but must review anv accomoanvina DRB aoolication the DRB review of an SDD prior to Town Council approval is purely advisorv in nature. The DRB is responsible for evaluating the DRB proposal: - Architectural compatibility with other structures, the land and surroundings - Fitting buildings into landscape Configuration of building and grading of a site which respects the topography Removal/Preservation of trees and native vegetation Adequate provision for snow storage on-site Acceptability of building materials and colors Acceptability of roof elements, eaves, overhangs, and other building forms Provision of landscape and drainage Provision of fencing, walls, and accessory structures Circulation and access to a site including parking, and site distances - Location and design of satellite dishes - Provision of outdoor lighting Compliance with the architectural design guidelines of applicable master plans. Staff: The staff is responsible for ensuring that all submittal requirements are provided and plans conform to the technical requirements of the Zoning Regulations. The staff also advises the applicant as to compliance with the design guidelines. Staff provides a staff memo containing background on the property and provides a staff evaluation of the project with respect to the required criteria and findings, and a recommendation on approval, approval with conditions, or denial. Staff also facilitates the review process. Town Council: Action: The Town Council is responsible for final approval/denial of an SDD., The Town Council shall review the proposal for the following: Permitted, accessory, and conditional uses Evaluation of design criteria as follows (as applicable): A. Compatibility: Design compatibility and sensitivity to the immediate environment, neighborhood and adjacent properties relative to architectural design, scale, bulk, building height, buffer zones, identity, character, visual integrity and orientation. B. Relationship: Uses, activity and density which provide a compatible, efficient and workable relationship with surrounding uses and activity. C. Parking And Loading: Compliance with parking and loading requirements as outlined in Chapter 10 of this Title. D. Comprehensive Plan: Conformity with applicable elements of the Vail Comprehensive Plan, Town policies and urban design plans. E. Natural and/or Geologic Hazard: Identification and mitigation of natural and/or geologic hazards that affect the property on which the special development district is proposed. F. Design Features: Site plan, building design and location and open space provisions designed to produce a functional development responsive and sensitive to natural features, vegetation and overall aesthetic quality of the community. G. Traffic: A circulation system designed for both vehicles and pedestrians addressing on and off-site traffic circulation. 9 H. Landscaping: Functional and aesthetic landscaping and open space in order to optimize and preserve natural features, recreation, views and function. 1. Workable Plan: Phasing plan or subdivision plan that will maintain a workable, functional and efficient relationship throughout the development of the special development district. Approval of development standards including, lot area, site dimensions, setbacks, height, density control, site coverages, landscaping and parking. CONDITIONAL USE PERMITS (CUP): Order of Review: Generally, applications will be reviewed first by the PEC for acceptability of use and then by the DRB for compliance of proposed buildings and site planning. Plannina and Environmental Commission: Action: The. PEf, is responsible for final anoroval/denial of a CUP. The PEC is responsible for evaluatina a CUP proposal for: 1. Relationship and impact of the use on development objectives of the Town. 2. Effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities and public facilities needs. 3. Effect upon traffic, with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the streets and parking areas. 4. Effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. 5. Such other factors and criteria as the Commission deems applicable to the proposed use. 6. The environmental impact report concerning the proposed use, if an environmental impact report is required by Chapter 12 of this Title. Conformance with development standards of zone district - Lot area - Setbacks - Building Height - Density - GRFA - Site coverage - Landscape area - Parking and loading - Mitigation of development impacts Desian Review Board: Action: The DRB has NO review authority on a CUP. but must review anv accomaanvinq 10 DRB aoolication. The DRB is responsible for evaluating the DRB proposal for: - Architectural compatibility with other structures, the land and surroundings - Fitting buildings into landscape - Configuration of building and grading of a site which respects the topography - Removal/Preservation of trees and native vegetation - Adequate provision for snow storage on-site - Acceptability of building materials and colors - Acceptability of roof elements, eaves, overhangs, and other building forms - Provision of landscape and drainage - Provision of fencing, walls, and accessory structures - Circulation and access to a site including parking, and site distances - Location and design of satellite dishes - Provision of outdoor lighting - The design of parks Staff: The staff is responsible for ensuring that all submittal requirements are provided and plans conform to the technical requirements of the Zoning Regulations. The staff also advises the applicant as to compliance with the design guidelines. Staff provides a staff memo containing background on the property and provides a staff evaluation of the project with respect to the required criteria and findings, and a recommendation on approval, approval with conditions, or denial. Staff also facilitates the review process. Town Council: Actions of DRB or PEC maybe appealed to the Town Council or by the Town Council. Town Council evaluates whether or not the PEC or DRB erred with approvals or denials and can uphold, uphold with modifications, or overturn the board's decision. IV. DEVIATIONS FROM THE UNDERLYING ZONING The Vail Plaza Hotel West Special Development District proposal contains the following deviations from the underlying Public Accommodation (PA) zoning: 1. Heiaht - the proposed hotel is 27.5' (57%) taller than the 48' allowed under PA zoning. The proposed building is 75.5 feet tall at its highest ridge (adjacent to South Frontage Road). The building stands 53' tall at its primary ridge along West Meadow Drive. 2. Site Coveraae (below arade) - although the proposal complies with site coverage requirements above grade, it deviates by 11 % below grade. 3. Setbacks (below arade) - the proposal deviates 17.5' (88%) from the required 20' minimum setbacks below grade. 11 V. "PUBLIC ACCOMMODATION ZONE DISTRICT" According to the Official Town of Vail Zoning Map, the applicant's property is zoned Public Accommodation. Pursuant to the Town of Vail Municipal Code, the Public Accommodation Zone district is intended, to provide sites for lodges and residential accommodations for visitors, together with such public and semi-public facilities and limited professional offices, medical facilities, private recreation, and related visitor oriented uses as may appropriately be located in the same district. The Public Accommodation District is intended to ensure adequate light, air, open space, and other amenities commensurate with lodge uses, and to maintain the desirable resort qualities of the District by establishing appropriate site development standards. Additional nonresidential uses are permitted as conditional uses which enhance the nature of Vail as a winter and summer recreation and vacation community, and where permitted are intended to function compatibly with the high density lodging character of the District. The Public Accommodation Zone District is intended to provide sites for lodging units with densities not to exceed 25 dwelling units per acre. The Public Accommodation Zone District, prior to January 21, 1997, did not permit interval ownership. On January 21, 1997, the Town Council adopted regulations allowing interval ownership subject to the issuance of a conditional use permit. Previously, interval ownership was only allowed as a conditional use in the High Density Multi-family Zone District. On October 5, 1999, the Vail Town Council approved Ordinance No. 23, Series of 1999, amending the development standards prescribed in the Public Accommodation Zone District. The amendments included an increase in allowable GRFA up to 150%, an increase in site coverage, the elimination of AU's and FFU's in the calculation of density, revised setback requirements, and other various aspects in the development of properties zoned Public Accommodation. The allowable building height, landscape area and limitation on commercial square footage remained unchanged. VI. ZONING ANALYSIS The development standards for a Special Development District shall be proposed by the applicant. Development standards including lot area, site dimensions, setbacks, height, density control, site coverage, landscaping and parking and loading shall be determined by the Town Council as part of the approved development plan, with consideration of the recommendations of the Planning and Environmental Commission. Before the Town Council approves development standards that deviate from the underlying zone district, it shall be determined that such deviations provide benefits to the Town that outweigh the effects of such deviations. This determination is to be made based upon the evaluation of the proposed Special Development District's compliance with the Review Criteria outlined in the following section of this memorandum. 12 The Community Development Department staff has prepared a zoning analysis for the proposed Vail Plaza Hotel West. The Vail Plaza Hotel West Zoning Analysis compares the development standards outlined by the underlying zoning of Public Accommodation (revised 10/99) to the Vail Plaza Hotel West proposal from February of 2001 and the current proposal. A copy of the Vail Plaza Hotel West Zonina Analvsis has been attached for reference (Exhibit B). VII. THE SPECIAL DEVELOPMENT DISTRICT ESTABLISHMENT AND REVIEW PROCESS Chapter 12-9 of the Town Code provides for the amendment of existing Special Development Districts in the Town of Vail. According to Section 12-9A-1, the purpose of a Special Development District is, "To encourage flexibility and creativity in the development of land, in order to promote its most appropriate use; to improve the design character and quality of the new development within the Town; to facilitate the adequate and economical provision of streets and utilities; to preserve the natural and scenic features of open space areas; and to further the overall goals of the community as stated in the Vail Comprehensive Plan. An approved development plan for a Special Development District, in conjunction with the properties underlying zone district, shall establish the requirements for guiding development and uses of property included in the Special Development District." An approved development plan is the principal document in guiding the development, uses, and activities of the Special Development District. The development plan shall contain all relevant material and information necessary to establish the parameters with which the Special Development District shall adhere. The development plan may consist of, but not be limited to: the approved site plan; floor plans, building sections, and elevations: vicinity plan; parking plan; preliminary open space/landscape plan; densities; and permitted, conditional, and accessory uses. The determination of permitted, conditional and accessory uses shall be made by the Planning and Environmental Commission and Town Council as part of the formal review of the proposed development plan. Unless further restricted through the review of the proposed Special Development District, permitted, conditional and accessory uses shall be limited to those permitted, conditional and accessory uses in the property's underlying zone district. The Town Code provides nine design criteria which shall be used as the principal criteria in evaluating the merits of the proposed Special Development District. It shall be the burden of the applicant to demonstrate that submittal material and the proposed development plan comply with each of the following standards, or demonstrate that one or more of them is not applicable, or that a practical solution consistent with the public interest has been achieved. The following is a staff analysis of the project's compliance with the nine SDD review criteria: 13 CRITERIA FOR REVIEW: A. Design compatibility and sensitivity to the immediate environment, neighborhood and adjacent properties relative to architectural design, scale, bulk, building height, buffer zones, identity, character, visual integrity and orientation. The following is a synopsis of comments from the town's appointed and elected boards since October 24, 2000 on the issues shown in bold, underlined type. A staff response follows each set of comments: Bulk and Mass "The overall scale of the current proposal is inconsistent with the established character of the area. A "breaking up" of the primary roof ridges would help scale down the mass. The project should read as an assemblage of buildings rather than one large structure" (Joint Board Meeting, 10/24/00). "The building should be turned outward towards the public and opened up to allow greater public access. The proposed atrium area should be opened more to the south to take advantage of the sun exposure and pedestrian traffic" (PEC, 11/27/00). "The project should read as a fragmented assemblage of structures. The linear, unbroken wall planes along the South Frontage Road and West Meadow Drive are too massive and should be broken up to help reduce the apparent mass of the project. There should be points in the project where light and air penetrate through to allow for more transparency. The current proposal is not sympathetic to the design and scale of adjacent buildings" (DRB, 12/8/00). Staff Response - The applicant has succeeded in breaking up the roof massing along West Meadow Drive while the primary ridge along South Frontage Road continues to present a linear, unbroken mass along the entire frontage. The revised "opening" of the pedestrian entry and the removal of the atrium roof structure have alleviated some of the previous "internal compound" design characteristics prevalent in earlier versions of this plan and have created a more inviting entry feature along the southern streetscape. Additionally, staff believes the revised plan will provide more southern sun exposure within the internal garden area. Although the north fagade presents a bit of a "mirror image" along the frontage road, staff believes this may be alleviated through the use of alternating colors and materials. This issue will be addressed as part of the design review process. Heiaht "The height along West Meadow Drive should be stepped down again to a level more consistent with the established character of the area" (PEC, 11/27/00). Staff Response - Although the height along West Meadow Drive exceeds the 48 feet requirement under the underlying zoning, staff believes the height is presented within a roof plan that helps to minimize perception of mass and height. For example, eave heights along West Meadow Drive range between 16-41 feet while the primary southern ridge (at 53 feet) is setback from the street edge about 100 feet. Therefore, the height is stepped back and the bulk is perceived to be less from the pedestrian perspective. The building is proposed with a 10.5' floor-to-floor height for each story. 14 LavouVFootorint "The inward focus of the project should be turned outward. The current proposal is reminiscent of the Vail Gateway project. It needs to be more inviting to the public from the outside. The large internal atrium could be reduced in size; this would allow more flexibility in breaking up the layout of the proposal" (DRB, 12/8/00). Staff Response - The Vail Land Use Plan identifies the subject property as part of a "transition zone" that forms a buffer between the foreground residences along the south side of the West Meadow Drive and the larger, higher-density structures along the frontage road. The long, unbroken linear masses proposed along the frontage road add to the massive appearance of the building. However, staff believes the revised atrium and pedestrian entry along West Meadow Drive are a successful effort towards opening the project towards the outside and the public. On April 18th, the Town of Vail Design Review Board made a finding that the project is in general compliance with the design criteria established for special development districts. The applicant has submitted a Vail Plaza Hotel West Sun/Shade Analysis (Exhibit E) and Vail Plaza Hotel West View Analysis (Exhibit F) to demonstrate impacts to the streetscape and public ways. The sun/shade analysis indicates substantial portions of South Frontage Road (including the sidewalk on the south side) will be impacted by shade during the winter months. However, the applicant is proposing to snowmelt the sidewalk along the Chateau property line in an effort to mitigate this issue. One of the urban design goals the town has adopted for redevelopment in Lionshead is a predominantly north-south orientation for buildings. Although the subject property does not fall directly into the context area for the redevelopment master plan for Lionshead, the design concepts that apply to adjacent Lionshead properties are a critical element in the evaluation of compatibility with neighborhood character. Additionally, the design concepts promoted here are general "good design" policies, and not specific sub-area concepts from any specific plan. One goal adopted by the DRB, PEC and Town Council is "it should be a priority in future development and redevelopment to orient vertical building masses along a north-south axis whenever possible." This will help to accomplish the following objectives: a. Sun Access - During the winter months, the sun is low in the southern sky, providing the greatest solar exposure to the south faces of buildings and to streets and spaces open to the south. A north-south orientation of building masses will increase the amount of sun reaching the Lionshead pedestrian core and the buildings to the north. b. Views from New Buildings - In double loaded buildings oriented on an east-west axis, units on the south side of the building get great views of the mountain, but units on the north side do not. Orienting the building mass on a north-south line creates angled southern views for both sides of the building, and units on both sides will get direct sun sometime during the day. C. Views from Existing Buildings - By orienting new buildings on a north- south axis, the potential visual impact on existing buildings is reduced. d. Creation of "Streets" or Areas of Interest for Pedestrians. 15 Although staff believes a diagonal "sawtooth" treatment similar to Eldon Beck's plan for the Vail Village Inn properties fronting East Meadow Drive would be more desirable than the linear east-west horizontal mass that is proposed by the applicant, the opening of the southern wing to allow greater sun exposure and the more inviting pedestrian entry along West Meadow Drive are greatly improved over previous submittals. Setbacks - In the PA District, the minimum setback shall be 20 feet on all sides. Although the project's footprint maintains at least a 20-foot setback from all property lines, the covered entries along the South Frontage Road and the Vail Road spur encroach 15 feet and 12.5 feet respectively. At the discretion of the PEC and DRB, variations to the setback standards may be approved, subject to the applicant demonstrating compliance with the following criteria: A. Proposed building setbacks provide necessary separation between buildings and riparian areas, geologically sensitive areas and other environmentally sensitive areas. There are no identified geologically or environmentally sensitive areas on this property. Pursuant to the provisions of the Town of Vail Zoning Regulations and the Uniform Building Code, the applicant is complying with minimum setbacks between buildings. There are two "covered entry" encroachments proposed in the plan. The northern "loading dock screen" encroachment comes within 5 feet of the property line along the South Frontage Road and does not abut any buildings. The eastern "guest entry" encroachment comes within 7.5 feet of the property line adjacent to the spur access drive between the Alpine Standard and Nine Vail Road buildings. B. Proposed building setbacks comply with applicable elements of the Vail Village Urban Design Guide Plan and Design Considerations. These elements of Vail's Comprehensive Plan are not applicable to the subject property. C. Proposed building setbacks will provide adequate availability of light, air and open space. Staff does not believe the two (2) proposed covered entry areas would impede the availability of adequate light, air and open space. D. Proposed building setbacks will provide a compatible relationship with buildings and uses on adjacent properties. One of the challenges with the existing conditions of this property and adjacent lots is the configuration of adjacent buildings within required setbacks. All of the buildings directly abutting this property encroach into required setbacks. The Alphorn building, for example, is built almost directly on its eastern property line. As mentioned previously, the proposed encroachment along the South Frontage Road does not abut any buildings. The guest entry encroachment, as proposed, maintains a 39-foot setback from the Alpine Standard station, a 98-foot setback from the Nine Vail Road building, and a 170-foot setback from Vail Road. 16 E. Proposed building setbacks will result in creative design solutions or other public benefits that could not otherwise be achieved by conformance with prescribed setbacks standards. Staff believes the use of the northern covered entry along South Frontage Road will help screen the below-grade delivery activities from public view. The eastern covered guest entry helps create a sense of arrival to the hotel and provides shelter from the elements. Although staff believes the two covered roof features could be constructed within setbacks if the plan were altered, the applicant has indicated the northern encroachment along South Frontage Road is necessary to maintain an appropriate setback area along West Meadow Drive. Therefore, the applicant is requesting Town Council, PEC and DRB review of the proposed entry encroachments. B. Uses, activity and density which provide a compatible, efficient and workable relationship with surrounding uses and activity. The uses, activities and densities for the Vail Plaza Hotel West development site are prescribed by the underlying zoning. According to the Official Town of Vail Zoning Map, the underlying zoning for the proposed special development district is Public Accommodation. The Public Accommodation Zone District encourages the development of lodges (accommodation units) and accessory eating and drinking establishments at a density of twenty-five dwelling units per acre. The surrounding uses and zoning designation include Public Accommodation to the south, east and west (Sonnenalp, Nine Vail Road & Special Development District No. 6 - Vail Village Inn), High-Density Multiple Family to the west and northwest (Alphorn and Scorpio), Heavy Service to the north (Alpine Standard) and Commercial Core I/SDD #21 (Gateway) to the northeast. The same development standards that apply to the Vail Plaza Hotel West development site apply to the Sonnenalp, Nine Vail Road and Vail Village Inn properties. The Commercial Core I underlying zoning of the Gateway Special Development District is intended to provide sites for a mixture of commercial and residential development. The Heavy Service district is intended to provide sites for automotive-oriented land uses. The Vail Plaza Hotel West is proposed as a mixed-use development. The mixture of uses includes commercial, lodging, recreational and residential. Staff believes the proposed mixture of uses and its proximity to both Vail Village and Lionshead is consistent with the intended purpose of the underlying zoning of Public Accommodation. Further, staff believes that the proposed uses within the Vail Plaza Hotel West will compliment those existing uses and activities on surrounding and adjacent properties. The proposed density of the hotel and the presence of the conference facilities will improve and enhance the viability and success of the existing restaurant and retail businesses in the immediate area. Emplovee Housina Reauirements As indicated in a number of the goals and objectives of the Town's Master Plans, providing affordable housing for employees is a critical issue which should be addressed through the planning process for Special Development District proposals. In reviewing the proposal for employee housing needs, staff relied on the Town of Vail Employee Housing Report. This report has been used by the staff in the past to evaluate employee housing needs. The guidelines contained within the report were used most recently in the review of the Austria Haus, Marriott and Special Development District No. 6 - Vail 17 Village Inn development proposals. The Employee Housing Report was prepared for the Town by the consulting firm Rosall, Remmen and Cares. The report provides the recommended ranges of employee housing units needed based on the type of use and the amount of floor area dedicated to each use. Utilizing the guidelines prescribed in the Employee Housing Report, staff analyzed the incremental increase of employees (square footage per use), that results from the redevelopment. The figures identified in the report are based on surveys of commercial-use employment needs of the Town of Vail and other mountain resort communities. As of the drafting of the report, Telluride, Aspen and Whistler, B.C. had "employment generation" ordinances requiring developers to provide affordable housing for a percentage of the new employees resulting from commercial development. "New" employees are defined as the incremental increase in employment needs resulting from commercial redevelopment. Each of the communities assesses a different percentage of affordable housing a developer must provide for the new employees. For example, Telluride requires developers to provide housing for 40% (0.40) of the new employees, Aspen requires that 60% (0.60) of the new employees are provided housing and Whistler requires that 100% (1.00) of the new employees be provided housing by the developer. In comparison, Vail has conservatively determined that developers shall provide housing 15% (0.15) or 30% (0.30) of the new employees resulting from commercial development. When a project is proposed to exceed the density allowed by the underlying zone district, the 30% (0.30) figure is used in the calculation. If a project is proposed at, or below, the density allowed by the underlying zone district, the 15% (0.15) figure is used. The Vail Plaza Hotel West special development district does not exceed the density permitted by the underlying zone district. However, the Planning and Environmental Commission and Vail Town Council have indicated the 30% figure should be used given the substantial scope and impact of this project. The applicant is proposing to provide employee housing for a percentage of the "new" employees resulting from the hotel construction. The new hotel is expected to generate 97 "new" employees. The "new" employees are in addition to the 79 "full time equivalent" employees already working at the Chateau at Vail. The applicant is proposing to provide deed-restricted employee housing for 29% (28 beds) of the "new" employees. In order to maximize the benefit of the housing to the Town of Vail, the applicant has suggested that the housing will be available only to Vail Plaza Hotel West employees. EMPLOYEE HOUSING GENERATION ANALYSIS For a point of reference, the "top," "middle" and "bottom" ranges of calculations for the Vail Plaza Hotel West proposal are provided below. The applicant's employee generation report is attached as Exhibit G. ¦ Bottom of Range Calculations = 8.1 employee beds ¦ Middle of Range Calculations = 28.4 employee beds ¦ Top of Range Calculations = 48.6 employee beds ¦ Staff Recommended Range = 29.0 employee beds ¦ Applicant's Proposal = 28.0 employee beds 18 Staff Recommended Ranae Calculations: Staff believes that the Vail Plaza Hotel West redevelopment will create a need for the housing of 97 additional "new" employees. Of the 97 additional employees, at least 29 employees (30%) will need to be provided deed-restricted housing by the developers of the Vail Plaza Hotel West. Please refer to Section IX of the staff memorandum for details regarding square footages and configuration of the units. The staff recommended range is based on: 1. the type of retail and commercial use proposed in the commercial space within the Vail Plaza Hotel West; 2. the size of the Vail Plaza Hotel West lodging component; 3. the level of services and amenities proposed by the developers for the guests of the Vail Plaza Hotel West; and 4. the result of research completed by Town of Vail staff of similar hotel operations in the Vail Valley. a) Retail/Service Commercial = 1,127 sq. ft. @ (5/1000 sq. ft.) = 5.6 (bottom of range) b) Health Club/Spa = 15,242 sq. ft. @ (1.5/1000 sq. ft.) = 22.8 (top of range) C) Restaurant/Lounge/Kitchen = 2,617 sq. ft. @ (6.5/1000 sq. ft.) = 17.0 (middle of range) d) Conference Center = 21,184 sq. ft. @ (1/1000 sq. ft.) = 21.2 (range does not vary) e) Lodging = 116 units @ (.75/unit) = 87.0 (middle of range) f) Multi Family (Club Units) = 15 units @ (.4/unit) = 6.0 (range does not vary) g) Fractional Fee Units = 40 units @ (.4/unit) = 16.0 (range does not vary) Total =175.6 (-79 existing employees) = 96.6 (X 0.30 multiplier) = 29.0 new employees *Lodging has a particularly large variation of employees per room, depending upon factors such as size of facility and level of service/support services and amenities provided. 19 Bottom of Range Calculations: a) Retail/Service Commercial =1,127 sq. ft. @ (5/1000 sq. ft.) = 5.6 b) Health Club = 15,242 sq. ft. @ (1/1000 sq. ft.) = 15.2 C) Restaurant/Lounge/Kitchen = 2,617 sq. ft. @ (5/1000 sq. ft.) = 13.1 d) Conference Center = 21,184 sq. ft. @ (1/1000 sq. ft.) = 21.2 e) Lodging = 116 units @ (.25/unit) = 29.0 f) Multi-Family Units = 15 units @ (.4/unit) = 6.0 g) Fractional Fee Units = 40 units @ (.4/unit) = 16.0 Total Employees =106.1 79 existing employees) = 27.1 (X 0.30 multiplier) = 8.1 new employees Middle of Range Calculations: a) Retail/Service Commercial = 1,127 sq. ft. @ (6.5/1000 sq. ft.) = 7.3 b) Health Club = 15,242 sq. ft. @ (1.25/1000 sq. ft.) = 19.1 C) Restaurant/Lounge/Kitchen = 2,617 sq. ft. @ (6.5/1000 sq. ft.) = 17.0 d) Conference Center = 21,184 sq. ft. @ (1 /1000 sq. ft.) = 21.2 e) Lodging = 116 units @ (.75/unit) = 87.0 f) Multi-Family Units = 15 units @ (.4/unit) = 6.0 g) Fractional Fee Units = 40 units @ (.4/unit) =16.0 Total Employees =173.6 79 existing employees) = 94.6 (X 0.30 multiplier) = 28.4 new employees Top of Range Calculations: a) Retail/Service Commercial = 1,127 sq. ft. @ (8/1000 sq. ft.) = 9.0 b) Health Club = 15,242 sq. ft. @ (1.5/1000 sq. ft.) = 22.9 C) Restaurant/Lounge/Kitchen = 2,617 sq. ft. @ (8/1000 sq. ft.) = 20.9 d) Conference Center = 21,184 sq. ft. @ (1/1000 sq. ft.) = 21.2 e) Lodging = 116 units @ (1.25/unit) =145.0 f) Multi-Family Units = 15 units @ (.4/unit) = 6.0 g) Fractional Fee Units = 40 units @ (.4/unit) = 16.0 Total Employees = 241.0 79 existing employees) = 162.0 (X 0.30 multiplier) = 48.6 new employees Depending upon the size of the employee housing unit provided, it is possible to have up to two employees per bedroom. For example, a two-bedroom unit in the size range of 450 - 900 square feet is possible of accommodating three to four employees. These figures are consistent with the requirements for the Type III employee housing units outlined in the Municipal Code. Please refer to Section IX of this memorandum for details. C. Compliance with parking and loading requirements as outlined in Chapter 12-10 of the Vail Town Code. The proposal complies with the parking and loading requirements outlined in Chapter 12- 10 of the Vail Town Code. 20 Staff's parking calculations are contained in the attached Exhibit G. D. Conformity with the applicable elements of the Vail Comprehensive Plan, Town policies and Urban Design Plan. Vail Land Use Plan: The Vail Land Use Plan applies two "future land use" designations to the property: Resort Accommodations and Service: This area includes activities aimed at accommodating the overnight and short-term visitor to the area. Primary uses include hotels, lodges, service stations, and parking structures. These areas are oriented toward vehicular access from 1-70, with other support commercial and business services included. Also allowed in this category would be institutional uses and various municipal uses. Transition: The activities and site design of this area is aimed at encouraging pedestrian flow through the area and strengthening the connection between the two commercial cores. Appropriate activities include hotels, lodging and other tourist-oriented residential units, ancillary retail and restaurant uses, museums, areas of public art, nature exhibits, gardens, pedestrian plazas, and other ties to the north. The goals contained in the Vail Land Use Plan are to be used as the Town's policy guidelines during the review process for the establishment of a special development district. Staff has reviewed the Vail Land Use Plan and believes the following policies are relevant to the review of this proposal: 1. General Growth/Development 1.1 Vail should continue to grow in a controlled environment, maintaining a balance between residential, commercial and recreational uses to serve both the visitor and the permanent resident. 1.2 The quality of the environment including air, water, and other natural resources should be protected as the Town grows. 1.3 The quality of development should be maintained and upgraded whenever possible. 1.12 Vail should accommodate most of the additional growth in existing developed areas (infill). 3. Commercial 3.1 The hotel bed base should be preserved and used more efficiently. 3.2 The Village and Lionshead are the best location for hotels to serve the future needs of the destination skier. 3.3 Hotels are important to the continued success of the Town of Vail, therefore conversion to condominiums should be discouraged. 21 3.4 Commercial growth should be concentrated in existing commercial areas to accommodate both local and visitor needs. 5. Residential 5.1 Quality timeshare units should be accommodated to help keep occupancy rates up. 5.2 Affordable employee housing should be made available through private efforts, assisted by limited incentives, provided by the Town of Vail, with appropriate restrictions. The Land Use Plan suggests that increased density for commercial, residential and lodging uses in the Village/Lionshead Core areas would be acceptable so long as the existing character of each area is being preserved. Town of Vail Streetscape Master Plan The town's Streetscape Master Plan identifies West Meadow Drive as the primary pedestrian route between Vail Village and Lionshead Mall. To improve the quality of the walking experience and give continuity to the pedestrian ways, as a continuous system, two general types of improvements adjacent to the walkways are considered: 1. Open space and landscaping, berms, grass, flowers and tree planting as a soft, colorful framework linkage along pedestrian routes; and plazas and park greenspaces as open nodes and focal points along those routes. 2. Infill commercial storefronts, expansion of existing buildings, or new infill development to create new commercial activity generators to give street life and visual interest, as attractions at key locations along pedestrian routes. Future streetscape improvement concepts for West Meadow Drive include: ¦ A primary pedestrian path (10'-12' wide) on one side of the street with a smaller (5') sidewalk on the opposite side of the street. The primary path crosses from the north to the south side of the street to avoid the head-in parking that exists at the Alphorn and Skaal Hus. Curb and gutter would be used to define the street. The street has been narrowed to the minimum width of 26' curb-to-curb. ¦ Sidewalks are constructed of concrete unit pavers to clearly distinguish them from the roadway. The primary path may be a different color than the secondary walkway. ¦ A pedestrian priority crosswalk is planned near the Chateau Vail site. This raised crosswalk keeps the path at the same level as it crosses the street. • The plan calls for extensive landscaping along the right-of-way to reflect the landscape character of nearby Gore Creek. 22 ¦ Seating is provided at regular intervals. Public art or a similar feature is proposed adjacent to the pocket park at the intersection with Vail Road. Although the town is in the process of refining the plan for West Meadow Drive, staff believes the applicant's preliminary streetscape plan demonstrates substantial compliance with the above-listed provisions. Staff believes the uses and activities proposed are in compliance with the policies, goals, and objectives identified in the Vail Land Use Plan. However, staff does not believe the proposal provides enough employee housing to meet the intent of policy 5.2 (please refer to the previous page). E. Identification and mitigation of natural and/or geologic hazards that affect the property on which the special development district is proposed. According to the Official Town of Vail Geologic Hazard Maps, the Vail Plaza Hotel West development site is not located in any geologically sensitive areas or within the 100-year floodplain. F. Site plan, building design and location and open space provisions designed to produce a functional development responsive and sensitive to natural features, vegetation and overall aesthetic quality of the community. Loadina and Deliverv Staff believes the removal of loading and delivery traffic from West Meadow Drive is a definite start in the right direction. Staff believes the revised location along South Frontage Road minimizes impacts to adjacent residents. Additional screening of loading docks in the form of a meandering site wall along the berm between the hotel and the sidewalk abutting South Frontage Road is recommended. Landscape Plan and Open Space Provisions Although the amount of "landscaping" provided by the applicant is deficient pursuant to town zoning, staff feels the overall preliminary plan for landscaping and open courtyard areas is functional and aesthetically improved over what exists today along West Meadow Drive. On the other portions of the property, staff believes the size and massing of the building proposed may inhibit the ability of the landscaping to provide a true feeling of "open space." This is particularly true of the western lot perimeter adjacent to the Alphorn and Scorpio buildings. However, is important to recognize the applicant is providing adequate setbacks (pursuant to PA zoning) and that adjacent buildings are encroaching into their respective setbacks nearly 100 percent. Although there are good preliminary concepts at work (particularly along West Meadow Drive), staff does not believe this criterion will be adequately addressed until some of the building's massing/footprint issues are finalized. 23 G. A circulation system designed for both vehicles and pedestrians addressing on and off-site traffic circulation. Pursuant to Section 12-7A-14 (Mitigation of Development Impacts) of the "Public Accommodation" zone district regulations, property owners/developers shall be responsible for mitigating direct impacts of their development on public infrastructure and in all cases mitigation shall bear a reasonable relation to the development impacts. The intent is to provide appropriate mitigation to an extent that is proportional to the anticipated impacts of new development. Vehicular Traffic and Road Impacts: The applicant has submitted a traffic study from an engineering consultant to address the impacts of this proposal. The study indicates the proposed SDD will generate 97 additional peak hour (p.m.) trip ends. Although the applicant's traffic circulation plan is the most feasible for this property, the following concerns need to be addressed prior to final PEC approval: Vehicular Traffic and Access Concerns ¦ The proposed access for the Vail Plaza Hotel west wing crosses onto a portion of the Alpine Standard property for which,no easement exists. • There may be sight distance/visibility hazards at access points that present safety concerns. ¦ Adequate fire department access has not been demonstrated. Fire vehicle staging must be accommodated within the applicant's property boundaries. ¦ There is inadequate clearance between the guest exit drive and adjacent walls and planters pursuant to Town of Vail development standards. ¦ There are significant unresolved access rights issues between the applicant, the Nine Vail Road Association and the owner of the Alpine Standard property. ¦ The proposed charter bus parking space may be inaccessible while delivery trucks are present. Additionally, there is no pedestrian entrance or exit at the north side of the building to serve bus users. Pedestrian Traffic Circulation: The applicant (as well as the town staff and elected/appointed boards) has identified the need for a strong pedestrian connection between the proposal and the Vail Village Inn site via the access drive adjacent to Vail Road. The applicant is proposing a 4-foot wide paver sidewalk for pedestrians along this drive. Although staff believes sufficient attention has been given to pedestrian circulation along the southern portion of the property, more pedestrian "breakthrough" in the building and site in general would be desirable. Specifically, there is no connection proposed along the north wing between the employee housing units and the bus stop along South Frontage Road. Additionally, the previous stair step connection between the north wing and the sidewalk along the frontage road has been removed. Staff believes this connection is a necessary functional element of pedestrian circulation and should be 24 replaced. H. Functional and aesthetic landscaping and open space in order to optimize and preserve natural features, recreation, views and functions. There are no established public view corridors in the immediate vicinity of this proposal. As mentioned previously, staff believes the exterior changes to the southern fagade and the removal of the atrium roof are a substantial improvement over previous versions of the proposal. Staff believes the preliminary landscape plan is both functional and aesthetically pleasing. Landscape plan details will be addressed during the design review phase. 1. Phasing plan or subdivision plan that will maintain a workable, functional and efficient relationship throughout the development of the special development district. The applicant is proposing to construct the project in one phase. A subdivision of the property is not necessary to facilitate this proposal (with the exception of a condominium map). Construction staging is reviewed as part of a building permit submittal for any project. VIII. CRITERIA AND FINDINGS FOR A CONDITIONAL USE PERMIT- FRACTIONAL FEE UNITS Upon review of the Vail Town Code, the Community Development Department recommends approval of the request for a conditional use permit to allow for the construction of 40 fractional fee units within the Vail Plaza Hotel West based upon the following factors: A. Consideration of Factors: Before acting on a conditional use permit application, the Planning and Environmental Commission (PEC) shall consider the factors with respect to the proposed use: 1. Relationship and impact of the use on development objectives of the Town. In January of 1997, the Vail Town Council adopted Ordinance No. 22, Series of 1996. In part, this ordinance amended the Public Accommodation Zone District allowing fractional fee clubs as a conditional use and set forth criteria for the Commission to consider when evaluating such a request. Since that time, the Austria Haus Club redevelopment project has been completed and the Gore Creek Club and Vail Plaza Hotel projects have been approved by the Town. The applicant is requesting the issuance of a conditional use permit to allow for the operation of a fractional fee club within the Vail Plaza Hotel West. The proposed club would be comprised of 40 one and two- bedroom units. These units would range in size from 943 square feet to 25 2,274 square feet. The average club unit size is approximately 1,400 square feet in size. Each of the units has been designed in such a manner as to provide multiple "keys" to for lock-off units. The total number of "keys" in the club is 122. According to the applicant, the ownership of the club units will be divided into a maximum of 1/12th intervals for the 28 winter weeks during the ski season, while the remaining 24 shoulder season and summer weeks would be owned by the hotel. This ownership program allows for the most attractive weeks of the year to be sold as club units with the proceeds helping to finance the redevelopment project. The remaining interest in the clubs is then used by the hotel to support the conference facility during the summer months. According to the applicant this program will create the best possible occupancy of the hotel and maximize the viability of the conference facility. Through the adoption of Ordinance No. 22, Series of 1996, the Town further recognized the need for lodging alternatives for our guests and visitors. In passing the ordinance the Town Council found that quality fractional fee clubs are an appropriate means of increasing occupancy rates, maintaining and enhancing short-term rental availability and diversifying the resort lodging market product within the Town of Vail. Equally as important, the Council believed that fractional fee clubs were simply another of many forms of public accommodations. It has been a long held belief that in order for the Town to remain competitive and on the leading edge of resort development, that alternative lodging opportunities must be created and creative financing vehicles for hotel redevelopment must be implemented. Staff believes that the conditional use permit for a fractional fee club within the Vail Plaza Hotel will be beneficial to the Town and will have a positive impact on the development objectives of the Community. 2. The effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities needs. These review criteria are addressed in the Special Development District review portion (Section VII) of this memorandum. 3. Effect upon traffic with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the street and parking areas. These review criteria are addressed in the Special Development District review portion of this memorandum (Section VII). 4. Effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. 26 These review criteria are addressed in the Special Development District review portion of this memorandum (Section VII). Please refer to the nine design criteria used to evaluate special development district proposals. 5. Prior to the approval of a conditional use permit for a time-share estate, fractional fee, fractional fee club, or time-share license proposal, the following shall be considered: a. If the proposal for a fractional fee club is a redevelopment of an existing facility, the fractional fee club shall maintain an equivalency of accommodation units as presently existing. Equivalency shall be maintained either by an equal number of units or by square footage. If the proposal is a new development, it shall provide at least as much accommodation unit GRFA as fractional fee club unit GRFA. The Vail Plaza Hotel West proposal is a redevelopment of an existing hotel. The applicant is proposing to meet the equivalency requirement by replacing a greater amount of accommodation unit GRFA on the site than what exists today. According to information on file in the Community Development Department 120 accommodation units exist at the Chateau at Vail with a total of 33,600 square feet of GRFA. The applicant is proposing to replace the existing units with 116 new hotel rooms totaling approximately 45,666 square feet of GRFA. b. Lock-off units and lock-off unit square footage shall not be included in the calculation when determining the equivalency of existing accommodation units or equivalency of existing square footage. The applicant meets the equivalency requirements irregardless of the calculation of lock-off square footage. C. The ability of the proposed project to create and maintain a high level of occupancy. The fractional fee club component of the Vail Plaza Hotel West proposal is intended to provide additional hotel and hotel-type accommodation units in the Town of Vail. Although not included in the equivalency requirement, the fractional fee club units have been designed to accommodate lock-off units. Staff believes that lock-off units provide an additional community benefit of added pillows. If a fractional fee club unit owner purchases an interest in a multiple bedroom unit, and does not desire to utilize all the bedrooms, they can then have the opportunity of returning the unused bedrooms (lock-offs) to a rental program. Staff feels that by providing lock-off units, and managing the availability of the lock-off units in a rental program when not in use, a fractional fee club project can significantly increase the 27 availability of accommodation units in the Town of Vail. Through our research on the fractional fee issue back in 1996, staff then identified some potential positive impacts of fractional fee units in the Town of Vail: A) Activity during the shoulder seasons tends to increase due to an increase in year-round occupancy; B) The attraction of revenue-generating tourists; C) The efficient utilization of resources. This is the "warm beds" concept; D) More pride of ownership and community buy-in with fractional fee club units than with accommodation units; E) Increased levels of occupancy; and F) Increased resort exposure due to the extensive number of interval owners. d. Employee housing may be required as part of any new or redevelopment fractional fee club project requesting density over that allowed by zoning. The number of employee housing units will be consistent with employee impacts that are expected as a result of the project. Staff included the fractional fee club units into the calculation of the employee generation resulting from the proposed major amendment of the Special Development District. Based strictly on the number of club units, the development will generate a need for 16 "new" employees. When the multiplier of 0.30 is factored in, 4.8 of the "new" employees the developer must provide deed- restricted housing for are generated by the fractional fee club. e. The applicant shall submit to the Town a list of all owners of existing units within the project or building; in written statements from 100% of the owners of existing units indicating their approval, without condition, of the proposed fractional fee club. No written approval shall be valid if it is signed by the owner more than 60 days prior to the date of filing the application for a conditional use. The applicant, Doramar Hotels, represented by Waldir Prado (dba Daymer Corporation) is the sole owner of the property. No other written approval is required. 28 } B. FINDINGS The Plannina and Environmental Commission shall make the followina findinas before arantina a conditional use hermit: 1. That the proposed location of the use is in accordance with the purposes of the conditional use permit section of the zoning code and the purposes of the district in which the site is located. 2. That the proposed location of the use and the conditions under which it would be operated or maintained would not be detrimental to the public health, safety, or welfare or materially injurious to properties or improvements in the vicinity. 3. That the proposed use would comply with each of the applicable provisions of the conditional use permit section of the zoning code. IX. CRITERIA AND FINDINGS FOR A CONDITIONAL USE PERMIT- EMPLOYEE HOUSING UNITS The Community Development Department recommends approval of the applicant's request for a conditional use permit to allow for the construction of 14 Type III employee housing units within the Vail Plaza Hotel West based upon the following factors: A. Consideration of Factors: Before acting on a conditional use permit application, the Planning and Environmental Commission (PEC) shall consider the factors with respect to the proposed use: 1. Relationship and impact of the use on development objectives of the Town. In September and December of 1992, the Town Council passed Ordinances 9 and 27, Series of 1992, to create Chapter 12-13 (Employee Housing) which provides for the addition of Employee Housing Units (EHUs) as permitted or conditional uses within certain zone districts. The definition in that ordinance states: "Employee Housing Unit (EHU) shall mean a dwelling unit which shall not be leased or rented for any period less than thirty (30) consecutive days, and shall be rented only to tenants who are full-time employees of Eagle County. EHUs shall be allowed in certain zone districts as set forth in Section 12-13 of this Code. Development standards for EHUs shall be as provided in 12-13 - Employee Housing. For the purposes of this Section, a full-time employee shall mean a person who works a minimum of an average of thirty (30) hours per week. There shall be five (5) categories of EHUs: Type I, Type ll, Type III, Type IV, and Type V. Provisions relating to each type of EHU are set 29 t forth in Chapter 12-13 - Employee Housing of this Code." The applicant is proposing 14 dormitory style Type III employee units for a total of 28 beds. Pursuant to Section 12-13-3(C)(7), Vail Town Code, occupancy of an employee housing unit shall be limited to a maximum of two persons per bedroom. The applicant is now proposing two beds per bedroom and is therefore consistent with the Town's minimum basic requirements for employee housing units. All other standards for employee housing units appear to have been met. 2. The effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities needs. These review criteria are addressed in the Special Development District review portion (Section VII) of this memorandum. 3. Effect upon traffic with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the street and parking areas. These review criteria are addressed in the Special Development District review portion of this memorandum (Section VII). 4. Effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. These review criteria are addressed in the Special Development District review portion of this memorandum (Section VII). Please refer to the nine design criteria used to evaluate special development district proposals. B. FINDINGS The Plannina and Environmental Commission shall make the followina findinas before arantina a conditional use permit: 1. That the proposed location of the use is in accordance with the purposes of the conditional use permit section of the zoning code and the purposes of the district in which the site is located. 2. That the proposed location of the use and the conditions under which it would be operated or maintained would not be detrimental to the public health, safety, or welfare or materially injurious to properties or improvements in the vicinity. 3. That the proposed use would comply with each of the applicable provisions of the conditional use permit section of the zoning code. 30 M VAIL PLAZA HOTEL WEST LIST OF EXHIBITS EXHIBIT NUMBER DESCRIPTION A Architectural Drawing Reductions B Staff Zoning Analysis C Staff Building Height Correlation Analysis D Staff Adjacent Building Height Analysis E Applicant's Sun/Shade Analysis F Applicant's View Analysis G Staff Parking Analysis H Applicant's Traffic Study I Citizen Correspondence J Applicant's Statement of the Request 31 y. EXHIBIT A ARCHITECTURAL DRAWING REDUCTIONS rt ~ _ Frontage Road 141 i _ Amoco I and. )cd Evergree Trees for Z a 1 Scree ng i ? l^1 '9 V URoad~ i } - i oddozri~itums k - ~ S yti t ~ 1 ~ ~ ~ t Deciduous and Flowerin Tieet d „ ' SSS y + S 'y for Shade// Screen between prophes West MeadowUrfve - - `b FR %W1 Plaza at Pedestrian s ' Entry Paver Sidewalk to match existing Town``:: " i = I s .k: t" ~:a• of Vail sidewalk herringbone pattern. 7L Z E H R E N Vail Plaza Ho 4 estp Po G nNO bsLs j° `AEgNC Site Illustrative Plan Vail, Colorado April 18, 2001 ®m ® m ®9 ® ® mm n M-Ft VVI Phase III Vail Plaza Hotel - East Vail Gateway Alpine Standard - - A Vail Plaza Hotel West - Scorpio Nine Vail Road Frontage Road Alphorn Vail Plaza Hotel West Nine Vail Road Vail Plaza Hotel East VVI Phase III Scorpio West Meadow Drive Street Sections Vap d Nam ri "otd o West Z E H R E N Vail, Colorado Scale: 1" = 100'-0" AND ASSOCIATES, INC. AtOfNCV=. MAW". WMM April 16, 2001 rA,Wa fm AYdL OOIaiACD nm lfl b1glMOfl1 rA%Ofilsl?1o10 f 1 ..,tea -l:PH LJ ..:.'94 +R - .r.. 4 +hw North Elevation ULU NMI! South Elevation L Va H Naza'Hotd e West Elevations Z E H R E N Vail, Colorado Scale: 1= 50'-011 AND ASSOCIATES, INC. April 16,2001 Ab]/~ . MM NG _ KM W" FA IM AWNK LVIdIMD FMtO 1Fl p]gfMAlS] F. WMfM M f~ E33 !;_4EN4 +x o [LEM Emu A We East Elevation m tom,- ;"F West Elevation L Z E H R E N Va 0 Hazy Hotd e West Elevations AND ASSOCIATES, INC Vail, Colorado Scale: 1" = 50' AMon mIIF - "AM'" -`"x'01° April 16,2001 AOJd: 1!!f AYpI, fpWMpD tlW 19 aAlllf0i9 iAlldAflflOO r bw~ling - K Dwellin8 I I ,,n. \ / J Hotel I X' FnctionalFm HmW 17(I FrectinoelFa _ n nrel°"1 lllilll I;li~i iliil w Nmel Hntel Es El I Hotel I - Hotel X k Hdel ` is , \ a< omm.J4 delltaom' Unveee' I I ~ ~ w ~ .ter:.. ~ gan~ I I I Breakout I ~ ~I Parking Gauge West Elevation Dwel mg niy m I ' I Dwelling IQnit 1,\X/11 Dwelling Fracnonel Fee 1 X 1~ HoW 111\/// /VVV J~Ilfil' Fractional Fm I X I Hotel 4ow ~m , . /g / I,de ® ® ® H-1 I y I Notel Halel 1 X 1 Hmcl i Ilia a I 1/ V II ` Hael IX Lobby I ~fW'~i..r > I ~ Pre Conve i Bnlltwm a - J.. I I I Breakout I ~ I I ~I g°~ I - Perking Gamge II East Elevation Vail Plaza Hotel e West Building Sections ZEHREN AND ASSOCIATES, INC. Vail, Colorado Scale: 1" = 50'-0" %o~irnt;9..AVOKKCM mmo:,~, April 16, 2001 18 B10llwuy FVIMgItaNOo 1 Fnctio~ul .r Factional F« Fee Frani-I F. IXI Nmel ® Hotel Fnctionnl F. Fnctionnl F. I X 1 -1 I ® II ® Homl ' X' FrectionelF« Fnctionnl Fee ' X 1 Hotel Fnctionnl Fee I X 1 Hdel Lobby Pone C - I Employee H_.Y...a I/\I rnry ~I I I Health Club I I \ n.:. iuav Kitchen I I ` I ~.R!rnnY1 I Health Club 91. 4,. ~;A Parking Gnnge. 1• South Elevation I I I I III l t I I I I i I I' I I I I I I I I I i I I I 1 I I I ~'--1~ I I I I I I I ( I I I I I 1 J 'a" " - I 1 1 1 1 1 I I 1 I L.".. I I 1 t ,4Y I ~ I _ Fmc net Fee ~ I - I ,~I ~ l~ I F71 I ~Y64W4 I I Ilnftional l~qe I 1 X 1 XF~aI ( I I H-1I Ix Fee F+lionnlF1 I Fnatinlm- IXI +_1 I _ 1 Hotell IXI 1 ,.~..n4F~b tiY Hotel Fr cnonnl Fee -.ill IXI F~ct anal Feel A.:9:.. I I I I I, I 1 I I I I rre C 1 gel 1 1 I I I LA Employee H.1, I I ,y ,b I+ Ir I+ 1 1 I ~ I I I I III I I I ~I I I I1 K,tebrn 1 I I~ I 1 I I I , I I 1 I I I I I 1 I I I l I I 1 1 1 1 I I I ' I I I I I I I I I I P~kin6 Gnn~e I I I I I I I 1 t I I I I I I I I I I I I I I III I I I I I I I I I East Elevation L VaH Naza Hotel e West Building Sections ZEHREN AND ASSOCIATES, INC. Vail, Colorado Scale: 1" = 50'-0" I- AWa( aololUOO C April 16, 2001 PpgY nw ifl .IAlelN57 FAx Olalnstm i wtapmry tre - - - - - - - vltma,tn twr 132.0') a Ramp Down .5) / - - - 1 ~ III 6.5 lope 12X SMpe (142 I ~ pId1.J' 1 F1 a \a a all , 1i%S1u xtt '1 F-AZ i r 1 Stop Sign a F-2 I/ / / [~®F I ` \ \ V-1 V-22 V-43 F FV-2 V-27 V44 F" ay One WaV-24 14.5 V I 4 F-85 One Way One Way F 5 V4 V-25 V46 "7 F-86 V- -90 Ffi V-5 V-26 I V41 V-6P F-97 r -r F-7 C-I C-2 V6 V-27 I V48 V i9 C-J C-5 F-Re I I F-R F-24 F-l] V-7 V-28 V49 V-]U F-56 F-fiq F-89 F9 F-25 I F-JA V-8 I V-29 V-SD V-71 F-57 I I J F-70 F-90 ENT,,E J F-10 F-26 I F-39 V-9 V-30 V-51 III V-12 F-58 I F-71 F-91 I _-NtOFERh ORE F-11 One, Way F-27 I F40 One Way V-10 I V-JI V-52 f V-73 One Way F-59 I F-12 pM Way F-92 F-13 F-29 I F-41 V-11 I ,.32 V-33 I1) V-74 F-~ I F-13 F-93 F-I1 F-29 F-42 V-12 V-75 F-61 I F-74 F-94 I I V-33 V-54 I ~1J7.59 xk (127.51 _ .(127.5) PROpptry F-I4 V-Il V-34 V-55 V F-fit I F-)5 F-95 F-IS F-30 F-41 .76 I \ ech F-~ V-Id V-35 V-56 V-fl F-63 F-76 F-96 1(. \ F- 16 F-45 V-IS VJ6 V-57 V-78 F-61 ~ 1-77 F-97 1^ ^ \ / F-17 F-31 F46 V46 / \ v \ \\\jjj V-37 V-SR V-79 G Cfi F-98 ~ ] -P Do- F-IA F-32 F-47 V-17 V-38 V-59 V-90 I R 5% S1'. F-~ I \ \ \ oF fff F-19 91 I _ F-Jl F-49 V-18 VJ9 V40 V-el F-100 1 F-20 One Way F-34 F49 O Wry V-19 V40 Vfl V42 On Way F-65 I F-7R One Wny F-101 Mechani¢nl / / ~ -J I b 4 < F-21 I I F-35 F-50 I - V-20 V41 V- A2 V-83 I 1 F.M F-79 I~ I F-102 \ \ \ \ I F-22 \ / \ Stap Riyn 14- i F-3fi F-51 F-103 \ V-21 V42 V-63 V-84 Ffi7 F-RO P-23 0~. V II v F-52 F-6R F..." No: All drains b have Send F-53 C-7 C-A C-9 C-10 JC-11 C-12 C-14 C-IS I6 F-54 V-B6 (I11.S4\ ~ ~ \ 6%Slopc Ram V x(135.07 12%SHpe (11J.5~ _ ~7Q°RRry \ / L VaH Naza Hotd ° West ~ ? Level -3 (131.5') ZEHREN AND ASSOCIATES, INC. Vail, Colorado Scale: 1" = 50'-0" 'P rn - m -M:m April 16, 2001 76 b7g94fO1Sf fAx b7gflF1p0 IF- L.hbyr I II - II r-r-Z_ -_l Kirch. I y~I Prol Deck 5 111 EASEMENT Mf J - --J r PreC.nvene DBE Breakout C.rtid.r Service Service CORIAM \ \ ~ / ~ \ Heehhclub \ \ ~ v \ lit EleLabby \ \ Puki EME Hea TWO ..Pip \ ` - - - - - (147.5) TY O Va 0 Naza Hotel ° West ? Level -2 (142.01) ZEHREN AND ASSOCIATES, INC. Vail, Colorado Scale: 1" = 50'-0" AMOVE. W - PIANIMO _ t W= P.OAOat tm NWEL aolalL.m April 16, 2001 la OlElf19~lf FAKp1gfIFIm PRUPFRTY xP.le PROPERTY tAIF I I F - - _ _ _ _ - - ~ Service Carzkar BNOw Ramp DopT %Spp _ Mechanical \ ~ Eel Mechanical \ l E E ~Su E ~ -I ~ ~ BxRrnnmBelow l 1 EJ Ll E-3 x Ibsa R -p Eb % lope ~ x I fi.a E- t` Open to -1B.1- EASEMENTS &H W= LiDLJ + E_9 tlr P.-Convene Bd- I Rwmry ORE Oe IU , Mezzenitw I Vestibule Aenil t.ist~ ~•Vv~.v PROPEA/Y BRE - Z % Inpe ~fu5 J' J Retail Ski Smnge I J. J Kitchen I \ -le smitup _ y~ F-J4 l~ O 0 DO 0 0 a 0 0 ~in¢J Re p p 2% p ,Q FJS FJ6 F-J, Sp,M,,Itklub • f 0 O° OP 0 Mech 4 I•itp.l acn r ac)o oho nn an aCa • CCO (IS . -F raf" I ~~I c t~l !y Il! ~ I oo ~ t•l«„ r' ` Q ei a a - II~~OII ~ Eu !v H- F-39 H qv havn e.l., _ A L Va 0 Naza Hote 0 West j Level -1 (152.5') ZEHREN AND ASSOCIATES, INC. Vail, Colorado Scale: 1" = 50'-0" P~ IM A April 16, 2001 Ja •TUHSmo PAx •,OINSIOp kin 1 Service Corridor Bebw 2° S1ppC Mechem.. \ EI Mechanical \ j--E J EJ Ballroom Behxv I 1 / E-{4F~ E.5 Ali U64W E-6 E{/' H Open m Pool Bebw E1224 EASEMENT IW=_ I I E 9 l l l lfl 1111 P.-c- Bd- S fWf~~III i eO 1 ` , .eMezm. niee~ IN 1 11 AF . ~ I I vv w ~ ~ _ Vestibule Recoil PRaPFRry u¢ 1.ssa, ,.is.~ FL- ~ Rexmumn, v % lope u'l Kimh R-l Ski S-8, m I \ \Q3 -IC smie uP F-34 ) ' I / \ ~srs nJ - 77aa d~ry~, gg I d u ^a'aP UP Z~sSlope ,Q F-JS F-Jfi F-J7 /TL I'Hr~'I SpeMeekhclub Up ° Meth \ ,.um Gl] bCX1 COD rr> ~b CCQ (IS I•ISn U a D H-1 FJB yl \ .ISx, H, F-39 H COD CWC)n aw 1.~ a1 L e Level0 163.0' Z E H R E V~l X171~l ®td West ? ^ ( ) AND ASSOCIATES, INC. Vail, Colorado Scale: 1" = 50'-0" April 16, 2001 rnaaoc Im •xaH, eo,anNOO uao 1H MgfNO]Sf fNKMq MIIm ng k/ Jr-2 office O(rcc 1 n,w fl . n„ H-I smps.n« I.i Yn w_ .l«ni.Vl lv.t', t (O) rd Front Desk Canclace MZL I.iuu, 1 I I.inin, a~F'wi~Rihsixn W ~ 'Ilull~ Lobby , F F-2) H 5 NiOPFpTy LIM l _II ~~m.,~. R\ Hfi I~~J l~ FNGF[R'.Y V O 2B ~ IJ ~`1i TT A Lobby • r•'y li F.29 5~(~~~ .nw 1 3 n ~Q FJO F-21 F-72 T" ,,.s,• `1j wxf.Int.51 f+inil - I+intM . 0 0 0 - o `u' Lk-- \ 3 an CCD _ rYJO CD N am cn ,.irnn (.isry I V~ Mechanical -I) H-F D-10 LL III I.uvl --F,.i I a D v tv,nns,1 aN coo 003 C03 CCD Oca OCO - \ ~ - der d eA ~r Va'fl Plaza Hotel West L " Level0 163.0' ZEHREN AND ASSOCIATES, INC. Vail, Colorado Scale: 111 = 50'-0" 1. I "k OK YA°°M April 16, 2001 TftwOA% IM AVOH, 0dlACO 11N0 1B, 1lNWf1 FA[O101fOlaD I OIK b B ow 1 H-1 1 .12 H-l -3 H- -5 H _ 1 QQ Ele- p p (5-4 p 6 L by H- J H- H-7/ H-)u~ -3 ,7 Lobby \ l F •24 Mech Mech O -30 ~ I ~r I KYi I / \ I ^ H-11- / / \ W -22 / - rRarR1Y y D~ p H-zv or<n m Eelnw _ -29 M-14 G '.inn uxc R -27 _ o U ~Y I ~p -23 up Lobby - Lobby -23 n N-2tl I.LS ~f -1 p7 u H-23 H 21 E Ofi LI. L1 F•23 Lobbyr S~ o , E I O VCO C03 COO Duo `S "fi 0 Mechnnicol LS ~ I ~.2 R;L' RiL° u u u U L Va'fl Naza HoteC - West U Level 1 (173.5') Z IE H R E N Vail, Colorado Scale: 1" = 50'-0" AND ASSOCIATES, INC. Nm.UC . R,ypp16 - MMM April 16, 2001 rx, im MK CDLO o nm \ 14 MIN: Ov0 OVO J J H- H- -I - x-z -43 O O~qx"I H-] H-8 1144 n O q ~O F-17 F-19 F-19 8levebr 1 1L~1 , R Lobby - F Q O Q -p Mech. Mech. tiY1 An IG'Y] Qb ' Q]p G7O O([~Uh.n ~h (e) H" d I I VV H-IS B IL 2b F 1 H-16 8B 25 H-1 B E LIU I p Z y~}R?®o„ _ LL F-b -24 H48- Lobby 0 0 0 0 O O (ea LL Maid H-23 H-22 }1.21 H-20 H-19 Maid p 5 by -Q V` D F4 ML p~.ppML ML ML ~L QM,L ML C p pp D ~p v®T VS ~II -py" c tl[T7 ~r ~0 um m Mceh 0 0 UL D-13 D~14 HL `~A IID~ I p~ L L D u - u J u U Q c Va 0 Naza Hotd ° West U Level 2 (184.01) ZEHREN AND ASSOCIATES, INC. Vail, Colorado Scale: 1" = 50'-0" A100111 I - ~ - 04191aa5 April 16, 2001 16 IMIfb03ff fµefalslslm Imo`, ` I ~ cxn ov .xp o~,u wu ri.n nn I 7 J H- L H -I / 1 H I H-2 H-7 H-R H-13 ti-14~ 1 1 / Elevelnr F'12 F-13 F-14 Elevator Lobby F-15 F-I Lobby Mreh O 0 7b O aYB Mech v V~ 1 QY] CIYI CCP ~ \ rl F F-'I 1~ty~_J V~ ML ~ e -21 H-16 ®O I Mopmm Y l.r HI ~ E 1 F-1 .19 I ? O , P/7 1 , El E I ~ O ~ \ I/ ~ u1t-+ILIVr Q Vii. 1 0.7 'R V r1 I 1 llL J EL~b>by I I ? I u u u u ~ ~ ' ° ° m m wr, u u 0 ? - ~ ~ _ u u u JU L VaH Haza Hotee - West i Level 3 (1945) Z [E fHl R lE Vail, Colorado Scale: 1" = 50'-0" AND ASSOCIATES, INC. ~ -~..+saas April 16, 2001 ro.ox ,u..w14mal.oo nm ,swawma F,uaro~s,ao 1 1 ` Lz13 I ~y uy ,yy nx, oz, os, -J -I N- -6 H- -I 17 H-2 H 7 H-A H-'J H-Id 1 H-1 n 1 Elevabr F-12 F-13 F-11 EI-1 O YV R n F_1 Lobby by F-I \ uV pyy ~1] OCT] 00.b Gb aCll \ LJ r ~np 2'P6' II `d49 I ~4P Q -IS d ? ML FF ML ML ® 21 H I fi ®O PRMM Y LVQ .20 uF'-1 ~J Q fi7 H-IA 11 b \.l PR0m L- ® 19 ? ? 0 17 ML of o f~ LtL J31 O O ~ O O ~ uDL UL UL O / U ~L E~hy` I u u u u ~ ~ ~ ? 1~ m m ? ? _ _ _ a u L-J u Y' U VaH Naza Hotd - West ? Level 3 (1945) Z E H R E N Vail, Colorado Scale: 1" = 50'-0" AND ASSOCIATES, INC. .J¦onr PJU - MMn - rrte April 16, 2001 FOAM IM AVOK OOLOIIMO $JW Ja p>grrraL+r rnxerasw.lm _ _ _ ~-I \ 7 I I -1 H- ~ 'g H" ~ (7~Y _ u O 1 / D4 q p'31~ F$ F-y F-10 ~ML ?II? L Ekvnmr F.levemr Lobby Lahby \ Mxh QY] O G'O Q:O O CCl7 CrD ? aXl Ma6 -rnontnn LK ? ° ° ~ ..JIn l1NE I ° ® ? ° L ? ? cca a I lag Q1 I u~uu u ~m ~ I~ WTw I ? w f f 1 L Va H Plaza H ote a o West 1 Level 4 (205.0`) Z IE H R E N Vail, Colorado Scale: 1" = 50'-0" AND ASSOCIATES, INC. April 16, 2001 w,9 Am1HK„ 1R - "MMG . ~de O,i00F lY IYIf ~ IL~nJ~~'yI\'1J ~~J _/~~u''\ \1 \ ~ ~ ~ ~ -I 4~ 1 I I I I W{I 111 ' / / 0 0 0 0 0 0 0 0 D-30 O ~ u ~ J D4 MI. D4 ML JYI 4;71 D-1ML - 1 / u # aeaa ~ ~ ~ ~ ~ ® aeee ~ u \\LLJJLLJJ~I PpppDiTy 11M B C] o ° °O EJ O - - Pf1UPUTr uME Ei o F1 o eme ? 0 ~ u u u u ~ ~ m El~ I~ a o m m o 0 u - u u- Va H Naza Hotd ° West ? Level 5 (2155') ZEHREN AND ASSOCIATES, INC. Vail, Colorado Scale. 1 = 50'-011 r«IecDIQ Im Aw 1O 11 • nl p K m~auoo 0 m fM~fll 16, 2001 ti'n MOlsnaosr rwamasu,ao m 11111111 11 11 011 mm o 0 0 ~mm 9==U M=MU ~ ~ a o a ~ i ~~I o 0 0 2~ Elevator Elevator Machaa 1 I Mecnaaical LLLJJJ I coo u B ? 0 _ Pp~TM ~ o ? - r ? o L-D I ~I f1 ? ® ? moa[nn u¢ o eme W I ~ L r~ C~ ? u- u u u m O o 0 Q - u u u -'U L Va 0 Naza [ otd ° West i Level 6 (226.01) ZEHREN AND ASSOCIATES, INC. Vail, Colorado Scale: 1" = 50'-0" February 8, 2001 ~.O101I Im AMON, COlUrra00 nam 16 b1alMmlf M%OfiIM10p S nor. \ \ ~i ~ - e I I I 0 T T i uuu I i l r~ f. ~~lY t1HE ( F- ( m I I - ~ J I r u -1 -1- I- u L- ~J i m L ~ u u u- u \ " .V F~ I_ -1 u - u u _r ~ u u u JU( 7 a L Va 0 0Maz a H ote West i Roof Plan ANNA SSOCIAA~ INC, Vail, Colorado Scale: 1" = 50'-0" April 16, 2001 rnwx lfli AVOIy OOlp1~00 nam 19 O]OloaE1 lAi e]pl61m I+YI S.~r, _J ,.,Jxrl _ j aJM1TI--~ _ 1 .'1 I .eTl .'1 ,.16asa /~{nr- 1 Ix...l ~ .55 (rIRR') ~a1R3'1 ~ ~~p'J s+ S.i,5.5'y axx„5'I ~IPEASEMENT LNR PROPER1Y llN ~I.IM')f~ I.x131 l xISJ'I t xl rl ~ ` ! ~ . NNN .15615', i~ PROM" ! ~ a \ l- ,.IRIy a ~ ~ ,nn F-I , AAA l - ~31,y535', Ia .Iw .i1 I~o6~la \ .rt6,5' \ ~1 f"~ Q 1r14I'1 ! I)( NIA, tL JAM, 13. x .xm. ~ 3 sJ 3 I ,.IP„ )h^ 1~' & \ .593' ,rl $ ( ~~flrlul 5~ IN'1 l .19} .r~~ is . 0 u / .IM.SI ~ „JSr, ,JS _ n gui}din Het ht - Absolute Heig -----~est Interpolated Contours vao~ W jll,~O'-O" n '.U1 Sca e: Vail, Colorado gprit 16, 2001 L _ - Z E - AND ASSOCIATfs Psn _I - ? ? at9.9'1 . ham, .AI• , _ - _ In,1- ~ Ifi ENSEA9EM UNE FROXAIY UNE ~fNM1V,Y" - S («f131'1 r--t -f ' mm, Ifi11 ~ I ` (asl .,r) (r~F•~~ _ I \ ~ Ntn9)~~ _ s \ /riTr„` I 1 474 >rv359 \ Q I v919' -YVn.s 03,' 4[JU<A (H9Th-~~ A / He Rlt 2 ~ t. ~ i - - - _ - Building Height Above Gra e Nest Interpolated Contours F~aza Scale: V- r W-011 vail, Colorado L peril 16, 2001 r - 7L E c vxafnn ,w - _ - - - _ vxmrnr ux _ I l ,,a 1l/ / rti ' Fw//, , pli", " M /N' MEN 101, r < ,1////// ~ . Of11111,11 > Va 0 Naza Hotd - West i Site Coverage Z E H R E N Vail, Colorado Scale: 1" = 50'-0" AND ASSOCIATES, INC. April 12, 2001 roiac ,.x •w,a caa.~oo .,w R Ofilf1lO1S/ fN 0fi1111101D l ~ ri orEnn MEN ]VI o Va 0 0Maza H ote ~ o West Site Coverage ZEHREN AND ASSOCIATES, INC. Vail, Colorado Scale: 1" = 50'-0" AIIOMCl K - nArwnc . ~ rn.~c IM ANON, miaAOO April 12, 2001 M mMa3Sl FMWM-- PROXRTV uMF - ----I' t `I- Loading Deck . H-2 Off OR e H-I 1 I~ Fmm Dak Concieree 1 1 F H-3 V ~F-27 HJ O PPdP[pry 6 H-6 o A RA -2e ~ 71 8 H~ R H Y L°Lby F••. 3 F-29//~ 1!I - Dn a3 FJR F-JI F-72 o a a o 3 an ao~ xo a o coo coo y' Mechanirnl -13 H- /r Li.1 5 r%~/' qb coo cco COO C L ~ Va p l Haza H ote ~ o West Landscape Area ZEHREN AND ASSOCIATES, INC. Vail, Colorado Scale. 1 - 50'-011 'a~ino "~Kar n.. P= I„ SIM April 12, 2001 JFL efasnmsP Fnxd7alswlm ® 11111 kel I - .ate / - - ~ H-2 oma Laadine Dack Orr- / H-1 Os / Fron1 Desk Conner¢e Lobby F- a Z F-27 H; o - P¢OPepry 1112 \ OV H6 ?Iu 71 O za Ell Lobby n F-29 O 1 I -33 ,Q F-30 F-31 F-32 ~ ¢e c i COO N «7D ~D ~x ab o U CCO V~ ~n ~ ~ ~ Mcchanicel _13 H- V " D -0 0..'U OOD ®OD 0..'U G'.h ClJD o0® 0..'U _ - - ~1~AU,yy Val p 0 Naza Hot d o West U Landscape Area ZEHREN AND ASSOCIATES, INC. Vail, Colorado Scale: 1" = 50'-0" IM n-WH, norNHC " April 12, 2001 PllJm[ m mrauoo nm 1601gf1¢ASf fAlf l!)alfl!-lak0 \ - I H ' I Ham- I Loading Dock / H-2 p(f OIT e H-I I JJ~~ / t t Ifs Eronl Desk Coxier¢e IIf 1 Lobby ~ L_ I O V F - Lj 11 F-27 H-4 / I L J ~ I ' 1~ I PRdoENTY lMC kiJ, x s D I~ I ~ - 8 } uH -28 a F+- -P H.I - -1 I 3 By Lobby uF29 -7l F-30 F-31 F-32 O u]JS V,JJ \ ~ e 0 0 0 ~b o0~ , QU 0.A mCD j C03 CIJm Mechanical p -13 H- LI,O 1II V V / / 88 WD 4 1C iI 0-t, 0(~~ m.p \ r X49 V- S II ~ L Vadfl Nam rH ote o West ~ Hardscape Area Z E a--II R E N Vail, Colorado Scale: 1" = 50'-0" AND ASSOCIATES, INC. April 12, 2001 F-X (m AwN OMD-100.1 7n •fq sssmsy Mfte7olss?latl EXHIBIT B STAFF ZONING ANALYSIS Exhibit B Zoning Analysis Vail Plaza Hotel West (Deviations from underlying zoning are indicated in bold type) February 12, 2001 April 23, 2001 Development Criteria Allowed/Reauired Proposed SDD Proposed SDD Lot Area: 101,140 sq. ft.. 101,140 sq. ft. 101,140 sq. ft. GRFA: 150% / 151, 710 sf* 150% or 151, 710 sf* 150% or 151,207 sf* Dwelling units per acre: 25 du/acre or 58 d.u. 7.33 du/acre or 17 d.u. 6.47 du/acre or 15 d.u. 120 (au) 116 (au) 39 (ffu) 40 (ffu) 17 (du) 15 (du) Site coverage: Above grade: 65% or 65, 741 sq. ft. 62.4% or 63, 116 sq. ft. 57.9% or 58,521.8 sq. ft. Below grade: 65% or 65, 741 sq. ft. 76.0 % or 76,821 sq. ft. 76.3% or 77,150.9 sq. ft. Min. Setbacks (above grade): Frontage Road: 20' 0' 5' Vail Road: 20' 20' 7.5' West Side: 20' 21' 22.5' W. Meadow Drive: 20' 20' 20.0' Min. Setbacks (below grade): Frontage Road: 20' 15.75' 8.5' Vail Road: 20' 4.75' 2.5' West Side: 20' 8.75' 21.25' W. Meadow Drive: 20' 19.5' 2.5' Max. Height: 48' sloping 77.5' sloping 75.5' sloping (North Wing) 60' arch. proj. 92.3 arch. proj. 86.25' arch. proj. Max. Height: 48' sloping 60.25' sloping 53' sloping (South Wing) 60' arch. proj. 85.25' arch. proj. 69.5' arch. proj. Landscaping: 30% or 30,342 sq. ft. 26.1 % or 26,438 sq. ft. 30.8% or 31,151 sq. ft. Parking: 227 spaces 216 spaces 228 spaces Loading: 3 berths 3 berths 3 berths * this proposal complies with the required 70%130% equivalency requirement for GRFA within the PA zone district. EXHIBIT C STAFF BUILDING HEIGHT CORRELATION ANALYSIS Building Height Correlation Analysis -Vail Plaza Hotel West Northwest Corner (Adjacent to Scorpio) Heiaht Proposed Heiaht Allowed Highest Ridge: 75.5' 48' Avg. Dormer: 56' 48' Eave: 42' 48' Arch. Proj.: 85.25' 60' Southwest Corner (Adjacent to Alphorn) Heiaht Proposed Heiaht Allowed Highest Ridge: 53' 48' Avg. Dormer: 45' 48' Eave: 30.5' 48' Arch. Proj.: n/a 60' Southeast Corner (Adjacent to 9 Vail Rd.) Heiaht Proposed Heiaht Allowed Highest Ridge: 41' 48' Avg. Dormer: 34.5' 48' Eave: 20.25' 48' Arch. Proj.: 60.25' 60' Northeast Corner (Adjacent to Amoco) Heiaht Proposed Heiaht Allowed Highest Ridge: 63' 48' Avg. Dormer: 51' 48' Eave: 38.5' 48' Arch. Proj.: 81.75' 60' EXHIBIT D HEIGHT ANALYSIS STAFF ADJACENT BUILDING Adjacent Building Heights -Vail Plaza Hotel West "Resort Accommodations and Services" Zone - South Frontaae Road Buildinq Max. Heiaht Zone District/Heiaht Allowed Alpine Standard 25.3' HS/38' Existing Chateau Vail 52.8' (roof); 56.9' (proj.) PA/48' Scorpio 55.2' HDMF/48' West Star Bank Building approx. 54'* SDD-CSC/38' Evergreen Lodge approx. 88'* SDD-HDMF/48' "Transition Area" zone - West Meadow Drive, Buildinq Max. Heiaht Zone District 9 Vail Road approx. 66.2'* PA/48' Alphorn 32.6' HDMF/48' Skaal Hus approx. 46' (phase II) HDMF/48' VVMC approx. 53'* GU/per PEC First Bank 28' PA/48' Villa Cortina approx. 48'* HDMF/48' Fire Station 42.3' GU/per PEC Meadow Vail Place approx. 52'* HDMF/48' Other Residential Units approx. 33'* R/33' Vail Villaae Zone - east of Vail Road Buildinq Max. Heiaht Zone District Gateway 54.8' SDD-CCI/43' Vail Village Inn (VPH East) 77.3' (approved) SDD-PA/48' Sonnenalp (Bavaria Haus) approx. 47'* PA/48' * indicates heights referenced from architectural drawings and town records. All other building heights are referenced from stamped surveys. Of the 17 properties contained in the "context area" (including the existing Chateau Vail), 8 buildings (or 47%) exhibit a deviation in building height. EXHIBIT E APPLICANT'S SUN/SHADE ANALYSIS i ~ a r~ i FHO~ssocio-s,~Nc Z E H R E N Vail Plaza Hotel -West Sun/Shade Diagram Vail. Colorado 2 'n. % 2001 Summer 2pm i r:, tom !1 I A 111! r a 1 Vail Plaza Hotel - West Sun/Shade Diagram Z oEs H~ RAE N Summer loam TMy~ N Vail. Colorado ~I:r:h3h `fNli i LL f ` - I I - I r ANC A Z E HPR E N Vail Plaza 55oC.a.,g5 , Hotel - West Sun/`Shade Di Vail. Colorado C. ...m F Winter LPm l _ _ 1l R J ti u Joe E H-7 E N ANC AS S O CVail Plaza Hotel West - = S q'NC Sun/Shade Diagram Fail. Colorado i Winter I Oam I 4 I 4 < Y' 1 d Z E H R E N Vail Plaza Hotel - Nest ANOv-55A C5:vI~NC Sun/Shade Diagram Vail. Colorado Fall 2pm f i ' I 1~ I # j a w A Z E H R E N Vail Plaza Hotel NO rN0 _SS OCI. .a5 Nr Sun/Shade Diagram F ~.M Fail. Colorado li Fall loam I EXHIBIT F APPLICANT'S VIEW ANALYSIS y;. i i i i~ f r - ,o M AN09~55=^'~Y-i NC Z E H R E N Vail Plaza Hotel - West Frontage Road Vail. Colorado 26.2001 sue` 1 1 314 6 iM. Fronta°Q Road tel - NVeSt all plaza go i ? `ai4Colorado ~ N z o NcR:e~ ~c I - i i ~l i 1 y* 1 i I t t, t i 'West M,eadowDrive _ west •1 plaza motel Va~ Fail. Colorado L I I I A f r i I I - I i i I i Y ~V 4127 I Z AND E H R E N ASSOCIATES Vail Plaza Hotel - West West Meadow Drive Vail Colorado Ili ~I .I I I :I - I C . 01-1 iiu I nil ~y . Z E H R E N ASSGCIPT=5 C Vail Plaza Hotel - West ' Frontage Road Vail. Colorado J j r I I ! 1 j 11 it I a j C I I i _ I _ rr-- I I I MEMO II i! E H _ES N ANGASSOCI- Vail Plaza Hotel - West Frontage Road i~ Fail. Colorado I i I 1 I I i i I i i i Y• I I I i I it I I ' AND ASSOCES ,N Vail Plaza Motel - West M Frontage Road Vail, Colorado ~ 2001 i r ri t*` a, Zoe H R Fail plaza 114 del ' des t fail, Colorado Frontage Road - j i > j! r :y M 4't I - i 00 00 E H R E N Vail Plaza Hotel - West ANOOry55JCin-=5 eNC Golden Peak View Fail. Colorado Ij I i E.~.::nr Ricr. of C~a:zau \Sil - i i . ~rnr. 00 Z vE H R E N Vail Plaza Hotel - West ANUS+i5? pATn 5 r Golden Peak View Vail. Colorado s Vlarcr ni s II i a E 1 y 8 t{ v F Y t2e t'A~3.~~ ?'~1.~, i to r~ ~ . F~ r~ ~ {yqi, f f V ~ It 1 c ` t I~Y • r.' t k " I I ~l 1' 3 C y r II 1 _ r y t r' , _Y t 41 A S3 Al S z E H ,,R E N Vail Plaza Hotel - West Frontage Road Fail. Colorado rrc,a. ~inl •b a ~ r ~ _ rt ~S f}~' E ] r. g N ~ I ( I r* e tl alt. 'F~Y~.~-fi,-'r ."j+ *H. ~ _SG~ f•~~' F 1 , ji +N4,1.. Y< `t yy ~S AND ASS IA Vail Plaza Hotel - West E _H N Frontage Road ev..v. , S S. A NC Fail. Colorado %L %h'6. 220(11 O 7Wp. M' ~ v ~-qY dtn~. •v ,M rangy s'qv-. ;_5 ads ,r . y~•c- sr -.a, _ a; i"-'• aI ;1~L: -uT°~:~~: _ , res.. n..t ",~~~.'4S ''M~f+' A~,c~;sH: R, E N Vail Plaza Ho ~ . 1' ' tel '7 vs t rel. (-"I' ado Station J'iew O P t 'L E H RE N AND SSOC Vail Plaza Hotel - West Gas Station View 9f _ e. Fail, Colorado Vanr ]h. _nnl _ I i I h i i l 'I Y it I F I E H _R E N Vail Plaza Hotel - West Golden Peak View m f Vail. Colorado x ul ~ i 1 rrrgeea;aan ` Existing Ridge of Chatnu Vail t l i j W I I 1 AND ASSOCIATES Z E H R E N Vail Plaza Hotel - Vest Golden Peak View Vail Colorudo I i i i rxf • 4I~Z 't z I 4 ~ZoEs {cReE•,N Vail Plaza Hotel - West West Meadow Drive Vail. Colorado i 1 I i y i E H R E N Vail Plaza Hotel - West ° 'SDC1 West Meadow Drive Fail. Colorado EXHIBIT G STAFF PARKING ANALYSIS STAFF PARKING CALCULATIONS VAIL PLAZA HOTEL WEST APRIL 23, 2001 Parking Use Factor Requirement Sub-total Notes Reduction Sub-total Accommodation Units 116 0.7 81.2 81.2 Fractional Fee Units 40 0.7 28 28 Dwelling Units 15 1.4 21 21 Employee Housing Units 14 1.4 19.6 19.6 Restaurant/Bar 1708 1/250 sf 6.832 6.832 Retail 1127.25 2.3/1000 sf 2.59269056 I Primarily internal 25% 1.9445179 Conference (Ballroom Only) 10217 1/330 sf 30.9606061. 30.960606 Health Club 11413 1/300 sf 38.0433333 Leasable Area Credit 15% 32.336833 Spa / Group Wellness - Therapy 3829 1/370 sf 10.3486486 Primarily external 10% 9.3137838 238.577279 231.18774 Staff Total Per Code Recommendation (includes mixed use (includes mixed use credit) 226.648415 credits) 219.62835 Parkinq Proposed 1228 spaces EXHIBIT H APPLICANT'S TRAFFIC STUDY ` Apr, 16. 2001 12:08PM ZEHREN AND ASSOCIA No. 3552 P. 2/9 From:1348 OR - ALPINE ENGINEERING, INC, April 13, 2001 Mr. Greg Hall, P.E. Town of Vail Department of Public Works 1309 Elkhorn Drive Vail, CO 81657 Re: Chateau Vail Access Locations Dear Greg: The purpose of this letter is to make recommendations for the access driveways to the proposed Chateau Vail Hotel based on the revised site plan as requested per Town of Vail PEC. Ibis will include location with respect to other driveways (both existing and proposed), the roundabout, design criteria, full or restricted access, etc_ The site is located between South Frontage Road and West Meadow Drive, near the southwest comer of the intersection of South Frontage Road and Vail Road. The existing hotel has 120 rooms, an 80 seat restaurant and 60 seat bar. The revised development plan currently includes a 116 room hotel, 15 free market condominiums, 40 fractional fee condominiums, 85,seat restaurant, 1,127 sf retail space and a 15,200 sf spa/health club. Use of the health club/spa will be primarily by hotel guests, however spa services (massages, salon, etc.) will be available to the general public on a walkin/reservation basis. The hotel will also bave about 14 employee housing units with 28 beds. 4L- - Existing Conditions: Access to the site is from 3 locations: 1) South Frontage Road via a shared driveway entrance with the existing Amoco service station; 2) the private driveway from Vail Road and 3) the driveway from West Meadow Drive. 1) Access from the South Frontage Road is provided from a shared entrance with the Amoco (Alpine Standard) service station. The South Frontage Road has two eastbound, two westbound and a middle turning lane adjacent to the site. A third eastbound lane is provided just before the roundabout. The posted speed is 25 mph. A concrete !median on the South Frontage Road extends from the edge of the roundabout to the western edge of the entrance, which terminates at the center turning lane. Vehicles exiting I-70 can travel west on the South Frontage Road, make a short u-turn around the median and enter the driveway. It is assumed that only a few vehicles(10%) make this turn to enter the site- This shared entrance is located about 100 ft. west of the roundabout. 2) The second access is a Uvo way driveway from Vail Road, approximately 150 ft. south ofthe roundabout and about 60 ft. south of the Vail Road access to the Amoco service station. An existing two lane driveway that leads to the parking garage for Vail Gateway is located directly across fr.... the hotel driveway on Vail Road. Proposed plans for development of the parcel Edwards Business Center - P.D. Box 97 • Edwards, Colorado 81632 - (970) 926-3373 • Fax (970) 926-3390 Apr. 16. 2001 12:09PM ZEHREN AND ASSOCIA No. 3552 P. 3/9 From:1348 south of the Vail Gateway indicate the construction of a'one -,%vay' exit adjacent to the existing access to the Vail Gateway parking garage. 3) The third access to the site is a two-way driveway from West Meadow Drive located on the western side of the site. We assume that this access is rarely, if ever, used by hotel guests since it is not readily apparent that the hotel parking lot can be accessed from this driveway. Since the majority of vehicles travel on the South Frontage Road or Vail Road, trip rates are expected to be low at this entrance and are not considered in this report. Proposed Conditions: 1) A separate one-way entrance for service vehicles making deliveries to the hotel (app-Aimately four per day) is proposed from South Frontage Road on the western side of the site, approximately 130 ft_ west of the Town of Vail Municipal Center entrance and 300 ft. west of the Amoco access. This access drive will parallel South Frontage Road along the front of the hotel and connect to the existing shared access at the Amoco service station. Vehicles will only be permitted to make a right (eastbound) turn from the Amoco access onto South Frontage Road- It is proposed to extend the existing median on South Frontaga&oad approximately 100 ft to the west to prohibit left turns in/out of the shared Amoco access. 2) The existing driveway from Vail Road is proposed to be one-way in (right turn onl from Vail Road), and will be used by hotel guests to enter the property. Vehicles will exit onto ouch Frontage Road via the shared access at Amoco. 3) The existing driveway onto West Meadow Drive will be closed. References and Assumptions: The Institute of Traffic Engineers (ITE) "Trip Generation" publication (6's edilon) been used to determine average vehicle trip ends (AVTE) for the existing and proposed conditions. As various uses will be considered in this analysis, the "peak hour of adjacent street t I affic" has been used to determine traffic volumes Using the "peak hour of generator' could ;-ve false results since the timing of peak traffic can vary for a given use- Two time periods a thus analyzed, 7 am - 9 am and 4 pm - 6 pm as outlined per ITE. The ITE publication provides various land use options for hotel-type establishments. I This report will consider the existing and proposed hotel as a "Resort Hotel", land use 330 per ITE. As described in the manual, "Resort Hotels are similar to hotels (land use 310) in that they provided sleeping accommodations, restaurants, cocktail lounges, retail shops and guest services. The primary difference is that resort hotels cater to the tourist and vacation business, often providing a variety of recreational facilities, rather than convention andimeeting business. Resort hotels are normally located in suburban or outlying locations on larger sites than conventional hotels" It was assumed that this project fits the above description. The trip generation per room tends to be less for a "resort hotel" than for a "hotel" and given the location of the site, this should be true for this project. Since the hotel is within close proximity to the various attractions in Vail, it would be expected that the majority of guests will walk or use the free public transportation, thus generating less vehicle volumes than atypical hotel where guests would normally have to drive to attractions. The description of a resort hotel (as well as a hotel) includes restaurant, cocktail lounge, retail shops, etc. Based on this description, this report will include the proposed restaurant, bar, etc. in the traffic generated by the resort hotel, and does not break these out separately in determining traffic volumes. It is to be noted that the ITE description does not 1 W. 1b. 2UU1 12:U9?M Z HREN AND ASSOCIA No. 3552 P. 4/9 _ From:1348 specify square footages, seating, etc. for each auxiliary use in relation to the number of hotel rooms. The manual does not provide data for trips generated on weekends, only weekdays, as we have previously discussed. \ This land use is also used to determine the trips generated by the employee housing units since there is no "employee housing unit" or similar category in the ITE manual. Thus, the AVTE vs. Employees chart is used, although this value should be conservative as it determines all trips generated by the hotel, not just those by employees. The proposed development will also have 15 free market condominiums and 40 fractional fee condominiums which are designated as "High-Rise Residential CondominiuaL Townhouse" Land Use 232 per TTE to determine trip rates. This designation was chosen since the description best matches the proposed developmem. The proposed health club/spa is identified under land use 493 (Health Club) in the 1TE manual. It should be noted that only one observation was used in the ITE study, thus the data extrapolated should be used with extreme caution due to the small sample size. Additionally, the TTE study for health clubs was based on square footage of floor area and not on the number of members. Since the club will be used primarily by hotel guests and is not a "stand alone" facility but pan of a hotel complex, it is difficult to determine actual vehicle trips. An on-site traffic count has not been conducted for this report. Vehicle trip ends were estimated using the values for each land use as provided by 1TE. The percentage of vehicles entering the site from any given direction has been assumed and is not based on actual observations. The assumed percentage for each direction is indicated along flAturaing movement ....v on the accompanying diagrams. Existing Average Vehicle Trip Ends: Peak hour* Peak hour* 7am-9am 4pm-6pm Land Use # rooms Total Enter Exit Total Enter Exit Resort Hotel 120 37 27 10 1 51 22 29 Gay Station 5 pumps 61 31 30 73 37 36 Total 98 58 40 124 59 65 Proposed Average Vehicle Trip Ends: Peale hour* Peak hour* 7am-9am 4pm-6pm Lance Use Units Total Enter Exit Total Enter Exit Resort Hotel 116 rooms 36 26 10 49 21 28 Employee 28 beds 4 3 1 7 3 4 Housing Deliveries 1 truck 6** 3 3 6** 3 3 Condo/Tmeshure 55 units 19 4 15 21 13 8 Health Club 15.2 ksf 5 2 3 65 40 25 Subtotal - Site 70. 38 32 148 80 68 Gas Station 5 pumps 61 31 30 73 37 . 36 1 otal 131 69 62 221 117 104 * Peak Hour of Adjacent Street Traffic Assumes that one delivery truck enters and exits within the peak hour- Apr. 16. 2001 12:IOPM ZEHREN AND ASSOCIA No. 3552 P. 5/9 From:1348 Auxiliarv Lane Requirements: Frontage Road Per the 1998 State Highway Access Code Section 3113 , South Frontage Road is category F-R (Frontage Road). The posted speed limit is 25mph.1 Section 3.13 of the State Highway Access Code states that auxiliary lanes are required as follows: 1) A left turn lane with storage length plus taper length is required for any access with a projected peak hour left ingress turning volume greater than 25vph. Existing left turn DHV from South Frontage Road into the existing shALed entrance is estimated at 6. The one-way entrance drive on the west side of the property is for service vehicles only. Since the DHV =1 (or up to 3 pee's), a left turn lane is not required. However, apprommately 155ft is available in the existing turn lane (which can be used for deceleration and stacking) from the end of the proposed median to the new e..;.a..ce. 2) A right turn with storage length plus taper length is required for any access with a projected peak hour right ingress turning volume greater than 50vph_ Existing right turns from South Frontage Road are estimated at 18. Proposed right turns are estimated to be 1 (or up to 3 pct's) at the hotel and 15 at Amoco. A right turn lane should not be required. 3) A right turn acceleration lane with taper is required for any access with a projected peak hour right taming volume greater than 50 vphwhen the posted speed on the highway is greater than 40 mph, and the highway has only one lane for through traffic in the direction of the right turn. A right turn acceleration lane is not required on multi-lane highways of this category. Since South Frontage Road is multi lane with a posted speed of 25 mph, a right turn acceleration lane is not required. 4) A left turn acceleration lane with transition taper may be required if it would be a benefit to the safety and operation of the roadway or as determined by subsection 3.5. A left turn . acceleration lane is generally not required where: the posted speed is less than 45mph, or the intersection is signalized, or the acceleration larA&ould interfere with the left turn ingress movements to any other access. South Frontage Road has a posted speed of 25 mph. No left turns are proposed from the project, thus a lane should not be required. Subsection 3-5 of the State Highway Access Code states: The awaliary lanes required in the category design standards may be waived when the 2O`s year predicted roadway volumes conflicting with the turning vehicle are below the following minimum volume thresholds. The right turn deceleration lane may be d.-eyed if the volume in the travel lane is predicted to be below 150 DHV. The left turn deceleration lane may be dropped if the opposing traffic is predicted to be below 100 DHV. The right turn acceleration lane may be dropped if the adjacent traveled lane is predicted to be below 120 DHV. The left turn acceleration lane may be dropped if the volume in the inside lane in the direction of travel is predicted to be below 120 DHV. Summary Table* For Relocated Frontage Road Access I South Frontage Road Allowed per 3.13 Current/Projected Lane Req'd per 3.13 Left Decel 25 613 (pct's) N Right Decel 50 18/3 (pct's) N Left Accel N/A JL4/0 N Right Accel N/A 327K ~ N Apr. 16. 2001 12:11PM ZEEREN AND ASSOCIA No. 3552 P. 6/9 From:1348 *The information contained in the summary table with regards to existing and proposed vehicle trips is based solely on ITE "Trip Generation" publication for specific land use as previously described in this report. Tuming movements are estimates and not based on actual field observations. The Current/Projected movements include hotel and gas station trips. Recommendations/Conclusions: (also addressing comments presented during the Town of Vail PEC meeting held on 2/12/2001.) 1. South Frontage Road Access The one-way entrance from the Frontage Road should only be used by service vehicles. Section 4.3 in the State Highway Access Code discusses sight distance along the highway and at access points. Minimum/design site distance along the South Frontage Road is 150 ft. (based on 25mph posted speed)- Section 4.4 states that each access should be separated at a minimum by a distance equal to the design sight distance, in this case 1501}. The current plan indicates that the proposed entrance (located on the westernmost portion of the property) is separated from the entrance to the Amoco service station by approximately 300 ft and 130 ft from the Town of Vail Municipal Center entrance (centerline distances)41he existing median on the South Frontage Road should be extended approximately 100 ft to th west to the Town of Vail building entrance. This should reduce any conflicting movements adjacent to the roundabout for vehicles travelling west and provide for better traffic flow on South Frontage Road. 2. Vail Access Road: The access from Vail Road should be a 'one way in' driveway, used by hotel guests. This is consistent with information obtained from the PEC. Providing "one-way in" should also limit the conflicting turning movements on Vail Road if the proposed'exit only' access is constructed adjacent to the Vail Gateway driveway. Use of this access by hotel guests only (and directing service vehicles to the Frontage Road access) should reduce "disturbance" to the Nine Vail property and address the safety concerns voiced by Alpine Standard regarding service vehicles backing up adjacent to the service station to access the loading dock area. 3. West Meadow Drive Access: This driveway will be closed. We also recommend that a copy of the site plan, showing the proposed access revisions, be forwarded to the owner of the Amoco service station and Town of Vail Fire Department for their review and comments. Please feel free to contact us if you have any questions or to discuss this matter further. Sincerely, Frederick E_ Tobias, PE l Enclosures Cc- Waldir Prado Tim Losa lYU• 1 FTOM., ~ ZEflR~~ A~? ASSOCI A " 12.11P r • 16.2001 ~p~ae Q.~pm rim 'Co~,,"•~ of ~f Azz^- ~ _ t 5 r r J ~ it • i'• -°~~,-,Z- e''''rr=•'a'wc,,-,~ 'J 1 E' ~ ~R't'~W~. tWA too ! t1 ~ tN. 1". ro0' AM PeAv- 1-;omr or- ADMV*sjT tiQAWIL • 7s~nEr./~iT ~ ain Gas ~?cv~t~ot~ .o 1'1MnFJn !JJT , ~ o TOWN OF VAIL MUNICIPAL CENTER- Am ~10TEL o 1 Go~'v flltn - _f-9RIq f 52 el~c EX. TURN LANE EX. AMOCO STATION IL o I~ I r-vr~v--ur ~ I Y I PROPO TEL ' I O i I -J N L101 EX. DRIVEWAY 0 BE CLOSED W WEST EXHIBIT I CITIZEN CORRESPONDENCE 04/09/2001 Design Review Board, Town of Vail 75 S. Frontage Road West Vail, Co. 81657 From: Yvonne and Albert Martens Re: Vail Plaza Hotel West - Prado Project Dear Board Members, We have recently seen revised plans for the Vail Plaza Hotel West and it is extremely massive. The zoning regulations are in place for good reasons. Vail Plaza. Hotel West should not be granted a special privilege in the form of a special development district (SDD). The idea of the new Town of Vail streetscape design is to invite people to stroll on to Lionshead. The Plaza Hotel West structure as planned will have the opposite effect. Because of its huge mass and height and not blending in with the character and size of the surrounding architecture, it will intimidate people and cause them to turn back. It is too much of a fortress and allows for no scenic vistas. Redevelopment is good but only if it proceeds with proper guide lines. Until now, Vail has developed as a charming mountain resort. Rules are for everyone. Let's not set precedents that are countr.,,Y.oductive out of desire for increased revenues and destroy the unique character of Vail. Vail is unique for its charm and scenic vistas. Let's not take away the beauty nature has given us by what we build. This is a very important site. Please adhere to our zoning regulations. Sincerely, Yvonne & Albert Martens TO: Planning and Environmental Commission, Town of Vail Town Council, Town of Vail Design Review Board, Town of Vail FROM: Scorpio Homeowners Association DATE: April 19, 2001 SUBJECT: 13 Vail Road / Lot A, B, C, Block 2, Vail Village Filing 2 (Vail Plaza Hotel - West/Italian Wing) I have been asked by the homeowners of the Scorpio Condominium Complex to address our concerns about the proposed development of the Vail Plaza Hotel - West. We wish to reiterate our overall support for redevelopment of the Chateau Vail, and we offer our criticisms and suggestions in hope of contributing toward a facility that the applicant, the adjacent community and the Town of Vail will be proud of. Unfortunately, the current proposal is not such a design. I met with the developer in early March to express the willingness of the Scorpio Condominium Association to work together with our architect/consultant in order to reach a mutually acceptable solution to our objections to the project. At that time, I was informed that the height of the building had been brought down an entire floor by removing the "retail/gallery" element and hotel rooms had been placed on the main level. It was my understanding from that meeting that the height was now at the same level of the existing Chateau Vail building. Base upon the analysis performed by our architect/consultant, this is not the case. It is not possible to determine the exact height of the proposed building at the north west corner as it sits adjacent to the north east corner of the Scorpio building, because the developer did not submit new drawings depicting the existing buildings. It is our understanding the developer is required to provide such plans when applying for an SDD zoning change. Clearly, the building is considerably higher than the Scorpio building on the north side of the project, and it extends to the south at a considerably higher level than our building. If the affordable housing element is moved off site, this would bring down the height to an acceptable level. 1. No SDD should be granted. The design of the proposed building does not comply with the current PA zoning, and no public benefit has been demonstrated by the developer. 2. Bulk and Mass. The project still dwarfs everything around it. 3. Loading & Delivery. The loading and delivery has been moved to the frontage road side of the property, which is a significant improvement, but the concern still exists regarding the placement of those delivery vehicles in that loading/delivery area. While the loading/delivery area is covered, it is not underground. 4. Underground setback violations. We are concerned about the developer being allowed to build to the lot line underground and the ramifications of disturbing our foundation footers. This calls into question the structural integrity of our entire building. 5. Conclusion. We believe that the applicant's proposal is too tall and too massive. The applicant should be strongly encouraged to develop a new approach for the West wing and modify the design of the East Wing to eliminate the duplication of facilities resulting in excessive height, mass and other similar deviations. The Scorpio Homeowners Association has demonstrated its willingness to cooperate and offer professional opinions from our design consultants, Davis Partnership. We are willing to take further steps and expend more resources in providing suggestions and guidance to achieve an amicable agreement to the development of this project. Richard Kent, President, Board of Managers, Scorpio Condominiums 1 IMClIfdMAN PA Idf1O i..~ p~ryq tt II: 1 II I ~ _ { Y MAX`Nl~iNf w-T- Fn CLWUM ZONING ISPUBLIC ACCOMMODATION (PA) DBW=. ARTICLE A. / SECTION 12-7M1: HOW: / FOR A FLAT ROOF OR MANSARD ROOF, THE HEIGHT OF THE BUILDING SHALL NOT EXCEED FORTY FIVE FEET (45'). West Elevation SEPIEMw 25,1001 FOR A SLOPING ROOF. THE HEIGHT OF THE BUILDING SHALL NOT EXCEED FORTY EIGHT FEET 1481. SCALE:1' - I C-T HE IGM: THE DISTANCE MEASURED VERTICALLY FROM ANY PONT ON THE Pit-, - OR EXISTING ROOF OR EAVES TO THE EXISTING OR FINISHED GRADE (WHICHEVER IS MORE RESTRICTIVE) LOCATED OIREMY BELOW SAID PONT OF THE ROOF OR EAVES. WITHIN ANY BUILDING FOOTPRINT. HEIGHT SHALL BE MEASURED VERTICALLY FROM ANY POW ON A POSED OR EXISTING ROOF TO THE EXISTING GRADE ORECTLY BELOW SAO POINT ON A OR EXiSRNG ROOF. i ~ ma"ANFAxo I 41f MAX FIM WIT .,~y4 7 1 OMAN i i SCALE: i• -16'-0 West Elevation w" 16, zo1 Scorpio Condominium HOA Exhibit A - Elevation Study April 2001 JACObS RobERT R DETRick 1 303.892.4448 CHASE FRICk K[EiNkopf April 18, 2001 & Via Facsimile (970) 479-2452 KEIIEy (With Copy to Follow by Federal Express) Brent Wilson, AICP LLC Town of Vail Dept. of Community Development ATTORNEYS AT LAW 75 South Frontage Road Vail, Colorado 81657 Re: Vail Plaza Hotel - West Dear Brent: As you know, my firm represents Alpine Standard, LLC, the owner of the Vail Alpine Standard station, and Moellentine Land Company, the owner of the property upon which the Alpine Standard station is located (the "Alpine Property"). Alpine Standard, LLC and Moellentine Land Company are referred to herein collectively, as "Alpine". The Alpine Property is located generally East of the site for the proposed Vail Plaza Hotel-West (the "Hotel Project"). I understand the Town of Vail Planning and Environmental Commission (the "PEC") will hold a final hearing on April 23, 2001 regarding the pending application for a Special Development District ("SDD") for the Hotel Project. The purpose of this letter is to recommend the PEC (and, if applicable, the Vail Town Council) deny this SDD application. The Hotel Project, as proposed: (a) would unnecessarily compromise INdEPENdENCE MAZA traffic safety at the South Frontage Road entrance to the Alpine Property; (b) 1050 17Th ST. would detrimentally impact Alpine Standard's business by unnecessarily creating traffic congestion at its South Frontage Road entrance; and (c) does not provide SuiTE 1500 legally sufficient access to the hotel because it violates easement rights held by DENVER, Co 80265 Alpine, which rights Alpine is fully prepared to assert and thereby prevent such access to the hotel as proposed. These issues are addressed below in greater 303-685.4800 detail. FAx 303.685.4869 00097641. WPD 3 Brent Wilson, AICP April 18, 2001 Page 2 1. Unnecessarv Traffic ConLyestion due to Configuration of Egress from the Hotel. Under the current SDD proposal, every car and truck entering the hotel site must exit the hotel site to South Frontage Road over an easement located on a portion of the Alpine Property. Unfortunately, this proposed hotel exit is the primary ingress and egress route to and from Alpine Standard. The volume of cars, delivery trucks and all other vehicles leaving the hotel site will cause substantial conflicts with traffic attempting to enter and exit Alpine Standard. This frustration of the traditional traffic flow will significantly and adversely impact the ongoing business of Alpine Standard and would also increase safety problems due to the volume of traffic crossing in this limited area. The increased traffic at Alpine's South Frontage Road access point caused by the Hotel Project has been underestimated by the owner/developer of the Hotel Project in the current SDD proposal. At the last PEC public hearing regarding the Hotel Project, an architect hired by Waldir Prado, the owner/developer of the Hotel Project, indicated that the volume of traffic exiting from the proposed Hotel Project over the Alpine Property onto South Frontage Road would not increase over the volume of traffic currently exiting from the hotel property in this area. This assertion belies reason for at least two reasons. First, the Hotel Project contains more residential and commercial density that currently exists on the site (including, a new membership spa and additional restaurants) obviously, more traffic will result. Second, currently, there are three exits from the hotel site (i.e., exits to each of South Frontage Road, Vail Road and West Meadow Drive). Under the proposed SDD, all traffic from these three exits will be directed to in a single exit over the Alpine Property. Traffic traditionally using the Vail Road and West Meadow Drive exits will not simply evaporate because these two exits are blocked. Under the proposed SDD, all vehicles traditionally using these exits will be required to exit over the Alpine Property. The volume of traffic in this area will certainly increase. Mr. Prado submitted a traffic study in connection with the SDD application. This traffic study includes data regarding the vehicular traffic generated by Alpine Standard. However this data is inaccurate. The conclusions in this traffic study are based upon what it recites as the number of vehicles entering and exiting Property. However, according to this traffic study, the data regarding the number of vehicles entering the Alpine Property is merely estimated. This data is not based upon actual on-site traffic counts. Moreover, according to this traffic study, the number of vehicles entering and exiting the Alpine Standard on a given peak-period day is significantly less than the average number of daily transactions actually occurring at Alpine Standard during such days. Obviously, these facts bring the reliability of this traffic study into question. 00097641.WPD 3 Brent Wilson, AICP April 18, 2001 Page 3 Alpine has engaged the architectural firm of Fritzlen Pierce Architects ("FPA") to consider alternatives to the proposed traffic plan for the Hotel Project. Bill Pierce, of FPA, has reviewed the current Hotel Project development plans and has developed a revised plan that would move the hotel exit to a location further West, thereby alleviating the traffic congestion that would be created under the current plans. This alternative should be explored. Alpine, through its architect, Bill Pierce, attempted to arrange a meeting among Alpine, Mr. Prado and their respective architects to review FPA's new traffic proposal. Mr. Prado's office requested that a representative from the Town attend such meeting. Representatives from the Town have not been able to attend such meeting, and, unfortunately, this meeting has not yet occurred. 2. Violation of Alpine Standard's Easement Rights. Alpine possesses an ingress and egress easement over a portion of hotel site, which is immediately South of the Alpine Property. Such easement provides ingress and egress to and from Vail Road. Over Alpine's strenuous objections, Mr. Prado submitted a series of proposals, including the current SDD proposal, which disregard Alpine's rights under this easement. The proposed SDD fails to recognize Alpine's easement rights in that: (a) it shows the entire area subject to this easement to be developed as an ingress lane from Vail Road to the hotel site with associated landscaping; (b) it fails to provide any vehicular ingress to or egress from the Alpine Property; and (c) the ingress lane for the hotel (with traffic moving from East to West) is located on the South (not the North) side of the easement area, which configuration precludes egress from the Alpine Property unless the entire traffic pattern on the easement area resembles that of London where vehicles travel on the left (not the right) side of the street. Alpine has the right to use this easement area for ingress and egress. The proposed improvements thereon are in direct violation of this easement. If Mr. Prado intends to use this easement area as proposed he must obtain Alpine's consent. Alpine has not given such consent. Accordingly, Alpine could effectively prevent access to the hotel site. It should be noted, that Alpine is willing to explore solutions to provide sufficient ingress and egress to both projects. However, this will require cooperation from Mr. Prado. Alpine's architect, FPA, has prepared a traffic plan for this easement area that addresses these concerns. A meeting among Mr. Prado, Alpine and FPA to review this traffic plan would be productive, and should take place even if representatives from the Town are unable to attend. 00097641. WPD 3 Brent Wilson, AICP April 18, 2001 Page 4 As you know, Alpine is currently developing plans to redevelop its property into a mixed- use project containing residential units that will require use of Alpine's egress rights. Alpine's decision to acquire the Alpine Property was dependent upon the availability of these easement rights. Derogation of Alpine's easement rights would render Alpine's mixed-use project economically unfeasible. I encourage the PEC and the Town Council to deny the SDD application and direct Mr. Prado to resolve these issues with Alpine in a mutually-acceptable manner. As you know, planning for any single project in a dense alpine village should not be done in a vacuum. It requires that solutions be crafted after giving consideration to impacts on neighboring projects such that land-efficient and safe results are reached. Best regards, ob . Detrick, Esq. cc: Mr. Lon Moellentine (via facsimile 212-561-7590 and 203-966-1938) Mr. Bill Pierce (via facsimile 970-476-4901) Mr. Waldir Prado (via federal express) Mr. Tim Losa (via facsimile 970-949-1080) 00097641.WPD 3 EXHIBIT J APPLICANT'S STATEMENT OF THE REQUEST Sep, 28, 2000 4:44PM ZEHREN AND ASSOCIA No, 8774 P. 1/2 From:1348 Z E H R E N RECD S E P 2 6 2000 AN[) ASSOCIATES, INC. Monday, September 25, 2000 Mr. Brent Wilson Planner Town of Vail Department of C,,......unity DeveluyutOUt 75 South Frontage Road Vail, Colorado 81657 Re: Vail Plaza Hotel - West Brent: This letter is to address design criteria A. through I as outlined in section 12-9A-8 of the town code. It is our understanding that these nine (9) criteria are to be used in evaluating the merits of the creation of the new Vail Plaza Hotel-West Special Development District. A. Design Compatibility. We believe that the hotel is designed in such a way that is both compatible and sensitive to the immediate environment, neighborhood, and adjacent properties while at the same time giving the hotel a character and an identity as a c. ,.....crcially viable entity within the c.,...,..unity. The major orientation of the hotel is to the pedestrian areas at the southern edge of the site. The more public functions including the major pedestrian entrance, spa, conference space, retail areas, and the restaurant have been located along this side of the site in order to give the maximum visibility and life to those areas along with access to sunlight and views to the ski mountain. The majority of the mass and bulk have been placed along the northern edge of the site as seen in the more closed Frontage Road elevation to aid in buffering highway noise and to avoid blocking existing views across the site. The p,vyoscd landscaped buffer zones are consistent with the underlying zoning in that they visually maintain the required p.ut,erty line setbacks above grade. Additional buffering area has been allowed for pedestrian and landscape areas along West Meadow Drive. The mass and bulk are sensitive to adjacent structures in that the hotel is designed to step up in height and bulk from both the street and adjacent smaller structures in order to maintain a comfortable pedestrian scale while maintaining consistent heights with the roof lines of adjacent structures. The stepping and broken ridge lines, the variations in building materials, and the varied wall and deck planes act to break down the overall mass and bulk of the project, add pedestrian scale and interest, and relate the hotel to the surrounding neighborhood. In addition, the hotel has been designed around a courtyard or atrium, much like the neighboring structures to the west, so that the hotel can be perceived as a collection of smaller structures connected over time around a common, public, open space- The architectural design is meant to be both compatible in scale with the Scorpio, Alphorn, Nine Vail Road condominium, and the approved Vail Plaza Hotel while at the same time providing some identity to the hotel as both a recognizable and viable commercial structure within the community. B. Uses, Density, and Activity. The Vail Plaza Hotel-West as y..,Nosed, is a full service hotel, which would include conference, spa, restaurant, and limited c........ercial activities. The hotel is meant to replace the aging, smaller Chateau Vail and to act as the first in a series of ,..nosed uses along East and West Meadow Drive including the Bavaria House, Vail Plaza Hotel-East, the Hub Site, Dobson Area, Evo.15.,:en Lodge, and the Hospital meant to create c,.......u?rcial interest along West Meadow Drive and create a dynamic link between the Village and Lionshead core areas. ARCHITECTURE-I)LANNING-INTERIORS-I ANDSC:APE ARCHITECTURE Sep, 25, 2000 4:45PM ZEHREN AND ASSOCiA No, 8774 P. 2/2 From:l348 Vail Plaza Hotel 7„ehren and Associates, Inc. 961070.00 9/25/00 C. Parking and Loading. We believe the proposed parking and loading facilities arc in compliance with the requirements of the underlying zoning. D. Comprehensive Plan. We believe the proposed development substantially complies with the goals expressed in both the streetscape master plan and the Land Use Plan. The Land Use Plan identifies our site as Resort Accommodations and Service, and as such recommends activities aimed at accommodating the overnight and short-term visitor including hotel, parking, and support commercial/business services. These services are oriented in order to maintain a clear separation between the vehicular access from I-70 and the pedestrian orientation of West Meadow Drive. We believe that the proposed pedestrian and vehicular impacts and subsequent iJA.JJ, ovements to the Frontage Road, Vaal Road access points, and West Meadow Drive as indicated on the submitted documents substantially comply with the elements proposed in the Streetscape Master Plan. The proposed curb, gutter, sidewalk, and roadway median improvements along both the Frontage Road and West Meadow Drive will add to the overall fimctionality of the existing infrastructure in excess of our impacts while at the same time visually enhancing the surrounding neighborhood. E. Natural Hazards, We believe there are no natural hazards that may affect development of this site. F_ Design Features. The proposed site plan, building design, location, and open space provisions provide for both an efficient and functional hotel and an attractive and visually interesting hotel entry/retail experience. This is accomplished through maintaining an effective separation of guest and service functions at both the Frontage Road and West Meadow Drive guest entrances. All service functions, including vehicular movements occur underground at the western edge of the site while all vehicular guest access is provided at the northeastern area of the site and all pedestrian access is provided at t] e southeastern area of the site.. G. Traffic. We believe we have proposed a pedestrian and vehicular traffic circulation system that provides for minimal impact on existing infrastructure while at the same time provides a safe and efficient means of circulation through effective separation of these systems as indicated in Design Features, (F.), above. H_ Landscaping, The r.vI.osed landscape design provides for enhanced and more diverse pedestrian and vehicular areas by decreasing the amount of continuous, visible surface paving materials through the use of roadway medians, varied materials, and non-linear land and hard-scape designs. I. Phasing Plan. The development will be constructed in one phase with completion anticipated for late fall of 2002. Please do not hesitate to contact me with any questions or concerns regarding the inZV& «,ation presented. Additionally, if you need any additional information, please do not hesitate to contact me. Sincerely, Tim Losa Project Manager 2 t,+u~ MS q-0.61 S P-~~ I *H DESIGN 423 West 55th St., NY, NY 10019 212-489-0770•Fax 212-265-6261 email: ideas@spaethdesign.com SPAETH DESIG-N PROPOSAL TOWN -P' Presented December 15, 2000 This proposal is submitted in confidence and its acceptance by you constitutes your agreement to protect all of our rights in and to it and your recognition of our exclusive title to the ideas and programs suggested. c. 2000 Spaeth Design, Inc., all rights reserved. Visit our website at www.spaethdesign.com Background: Spaeth Design is pleased to submit a proposal for an integrated winter holiday package in the Vail Village and Lionshead commercial areas from Thanksgiving to Christmas, 2001. With a staff of the most creative designers and craftspeople, for over 57 Years the magic of Spaeth has brought ideas, dreams, and drama to life through its three divisions: • THEME- at the core of Spaeth success is their 27 year history of designing and building the famous animated Christmas windows at Lord & Taylor, Saks Fifth Avenue, and Macys in New York City and San Francisco along with Marshall Field's in Chicago. Their "Fantasy Victorian Airship" Christmas theme at The Avenue at Tower City in Cleveland won the Most Beautiful Holiday Decor Award Other clients include: Madison Square Garden, Godiva and Sony. Spaeth work is displayed at permanent installations at Harbor Circus Mall in Kobe, Japan and at IZU Teddy Bear Museum in Izu, Japan. • DECOR - Spaeth magic can also be seen at Christmas time in some of the most prestigious commercial properties in New York City, including the Met Life Building, the Trump Building, the Paine Webber Building and Rockefeller Center... providing them with their own signature foliage and displays for the holiday season. • EVENTS - Client Events have included a dinner for 300 in the American Museum of Natural History and a party for 3,000 people at Grand Central Tcnninal. Spaeth Design can apply its full resources in building the holiday excitement of Vail as a great Winter destination resort. The possibilities surrounding Vail Village and Lionshead are truly outstanding. Spaeth Design is a company known for attention to detail and understands what draws crowds! ! Objectives: 1. To make Vail a destination between Thanksgiving and Christmas. 2. To increase visitor traffic and retail sales in Vail Village and Lionshead Village 3. To enhance the Vail experience, to generate a feeling of enjoyment and well being for all who go there 4. To create appeal to different generations of families that is both sophisticated and fun. 5. To establish Lionshead, in particular, as a special and magical place. 6. To develop an attraction that is not only an entertainment success but a ' financial success as well. 7. To attract and generate local and national press and media coverage. r Stratev: g1. Introduce a dramatic, exclusive, world-class, holiday event of lasting appeal with an original theme that will be the "talk" of Colorado and draw visitors from surrounding towns, the state of Colorado, the U.S. and, maybe, from around the globe. 2. Design a game plan that integrates decor and events for a total package - to identify key areas for visual treatment and events possibilities. 3. For future consideraton: to create a branding strategy that features Vail from an advertising standpoint and offers line extensions into food characters, clothing, and related arenas. 4. Walk through village to experience it through the eyes of visitors to develop the ultimate Vail Experience is i Work Plan: The Spaeth Design Team will take up residence in Vail for an intense week of interviews, meetings, brainstorming and analysis; defining and identifying goals, needs, and issues; design, and storyboarding. Day 1: Brainstorm with Town of Vail and Vail Valley Tourism personnel Day 2: Walk property, meet with key shop owners Day 3: Start to develop design and entertainment concept Day 4: Continue developing concept, work-out storYboard Day 5: Present preliminary proposal in storyboard fashion; receive feedback. Team will return to New York to refine proposal and incorporate feedback ideas gleened during the preliminary presentation. Final presentation will be approximately 30 days later. Future meetings for project coordination will be scheduled accordingly, based on mutually agreed upon timelines between Spaeth and Vail management. Concepts for Consideration: 1. 10th Mountain Division / Founder's Festival... this is unique only to ' Vail and offers huge possibilities: a celebration of the history of the 10th Mountain Division, its heroic men, and their enormous contribution to ' the world not to mention their founding of Vail. a. Activities can include: film festival, antique ski races, lectures, demonstrations and re-creations of actual training exercises, etc. b. Could include re-creation of that era in costumes, food, atmosphere. ' c. Retail stores could tie-in with special commemorative clothing and restaurants would serve selected meals depicting the celebration. ' d. Special 1940 promotion prices on selected merchandise on selected days 2. Vail WinterFest celebration of the magical, mystical, and unseen ' creatures of Vail - a sophisticated holiday festival for children of all ages. a. Father Vail might oversee a Fairy Tale Ball. b. Special fairy tale shows for children. Possible animated windows and/or walk-thru. ' 3. The Vail Institute... where mind and body are restored. a. A curriculum of educational, athletic, and creative courses open to all Vail visitors. b. This could incorporate a Wine and Food Festival involving local restaurants... celebrity instructors and hosts. i Spaeth Design /VailTeam: • Alan Waxenberg - Vail Team Leader I o Marketing Consultant at Spaeth Design and former Senior Vice- President and Publisher of Victoria, Good Housekeeping and ' Redbook with exceptional skills in promotion, publicity and management. He has skied at Vail for many years. David Spaeth - Vail Project Manager o CEO and Chairman of Spaeth Design, Mechanical Engineer, f Masters in Aeronautical Engineering - also an avid skier at Vail for over 30 years. • John Carter - Vail Design Manager o VP, Design Director, internationally known for interactive design ' and sculpture. He was chosen by the New York Times as one of thirty artists (under 30) who would be most likely to change American culture. Others on the list included Gwenyth Paltrow and three time Tony Award winner, Audra Ann MacDonald. • Sandy Spaeth - Vail Events Manager o President of Spaeth Design Events - named by Ad Age as one of the top 100 Marketing People in America. Former Senior Vice- President of Marketing for Parade magazine - worked for 5 years with Walt Disney World to help build crowds. Has been producing events for over 22 years. • Christopher Shick - Vail Lighting Designer o Lighting expert on Special Events, he has been in the entertainment lighting business for over 25 years. His experience is as wide as the industry itself, spanning disciplines in theater, dance, concert and film - some projects include The Rock & Roll Hall of Fame, The NBA All Star Game and The Cleveland Millenium Celebration. References: ' Award-winning Animated Holiday windows at Marshall Field's and Dayton's (including current Harry Potter theme at Marshall Field's in Chicago) Mr. Jamie Becker Director, Visual Marketing ' Department Store Division Dayton Hudson Corporation ' 700 on the Mall Minneapolis, MN 55402 (612) 375-3161, Jamie.Becker(iDtarget.com ' Award-winning Fantasy Airship displays at The Avenue at Tower City Center plus other permanent and holiday installations at many Forest City properties. Ms Nancy McCann Vice President of Marketing ' Forest City Commercial Management 700 Terminal Tower 50 Public Square Cleveland, OH 44113 (216) 416-3004 World-famous Holiday Windows at Lord & Taylor's Fifth Avenue store Mr. Alan Petersen Vice President Visual Merchandising, Lord & Taylor (retired) Now residing at: 267 Via Casitas Greenbrae, CA 94904 (415) 925-4370 HMCPAMP@aol.com Project Budget: Fee for Analysis, Concept Development, Design Development and Implementation $135,000 (~15 .4q, 61 4~ I Vail Town Center Envisioning Cod kw) 25 APRIL 2001 VISUAL PREFERENCE SURVEY S ITE EXTERIOR IMAGES EXTERIOR DETAILS INTERIOR SPACES EDAW I Zehren I HGA ?N EACH PAGE THERE ARE A VARIETY OF IMAGES, UNDER EACH IMAGE THERE IS A NUMBER SCALE. BASED UPON YOUR INITIAL IMPRESSION, PLEASE CIRCLE THE NUMBER WHICH INDICATES HOW MUCH YOU LIKE OR DISLIKE EACH IMAGE. THE SCALE IS AS FOLLOWS: 1 - DISLIKE VERY MUCH 2 - DISLIKE SOMEWHAT 3 - NEITHER LIKE NOR DISLIKE 4- LIKE SOMEWHAT 5 - LIKE VERY MUCH EXAMPLE SCALE II 1 2 3 4 5 I~ VAIL TOWN CENTER - ENVISIONING SESSION EDAW I Zehren I HGA 24 APRIL 2001 11 Iy TOWN OF VAIL Department of Community Development 75 South Frontage Road Vail, Colorado 81657 970-479-2138 FAX 970-479-2452 www.ci.vail.co.us April 19, 2001 Tim Losa, AIA Zehren and Associates, Inc. P.O. Box 1976 Avon, CO 81620 Re: Lot 9 A-C, Vail Village Filing 2 / The Vail Plaza Hotel West Special Development District Dear Tim: At its April 18`h meeting, the Town of Vail Design Review Board (DRB) reviewed the above-referenced application. After consideration of applicable design guidelines and special development district design criteria, the DRB moved to recommend approval of the proposed special development district to the Vail Town Council with the following finding: "That the proposed special development district is in general compliance with the town's design guidelines and SDD design criteria, although additional attention should be given to Criterion A (Compatibility) with particular regard to scale and bulk." The following is a synopsis of the DRB's comments from this meeting: "The design elements of the application have come a long way since the original submittal. You have shown significant responsiveness to the concerns we expressed earlier in the design review process. The vernacular, aesthetics and materials are very well done." ¦ "You have designed a great hotel. However, our concern is that it may be too massive for this specific location." ¦ "You are encouraged to provide more opportunities for pedestrian interaction at street level along West Meadow Drive. You could accomplish this by opening up the courtyard even further." ¦ "The guest entry should be enhanced to allow for a greater sense of arrival to the hotel." RECYCLEDPAPER If you would like to discuss these items in greater detail, please do not hesitate to contact me at (970) 479-2140. Sincerely, Brent Wilson, AICP Planner II cc: Vail Town Council Town of Vail Planning and Environmental Commission l MORTE RAKERCOLEARCH ITECTS i Professor•al Corporation '271 N. Fronta-:'o Road W. :Z A.- C Vail. Cclcrado 81657 97C11476-5105 970,1476-0710 Fax Email: mac-Vmorterakercole.com Letter of Transmittal Gate: 4/19/01 To: Pam B. From: Matthew Stanton Company: TOV Government CC: Via: Project: TOV Gov. Feasability Study Project # 2038 Please find enclosed the following: Dated Copies Of 3/12/01 11 TOV Phase One Feasability Study Remark : BY: 2038 T TOV Phase One 01.doc MEMORANDUM TO: Vail Town Council FROM: Department of Community Development DATE: April 24, 2001 SUBJECT: An appeal of a Design Review Board decision regarding a requested modification to the grading and landscaping plan for the McKeeta Residence, located at 1808 Alpine Drive / Lot 14, Vail Village West Filing #1. Applicant: Gordon McKeeta, represented by Ernie Gleasner Planner: Brent Wilson 1. SUBJECT PROPERTY The subject property is a Primary/Secondary Residential zoned lot in West Vail located at 1808 Alpine Drive. II. STANDING OF APPELLANT The appellant has standing to file an appeal as the sole owner of the subject property. III. BACKGROUND H istorv On March 18, 1998, the Design Review Board (DRB) approved the applicant's request for design review approval to construct a single-family residence at the above-referenced property. The scope of the DRB review involved a landscaping plan and "limits of disturbance" area to determine the negative impacts to existing trees on the site. Upon review of the subsequent building permit submittal for the residence, the project planner determined the "limits of disturbance" area had been amended to incorporate the removal of large trees at the rear of the home site. The planner denied the request for a building permit and an additional revised staff design review approval based upon the inconsistencies with the original DRB approval and the content of the town's design guidelines. Mr. McKeeta appealed the staff's denial to the DRB. On May 3, 2000, the DRB voted unanimously to uphold the staff decision in an effort to preserve the mature trees on the site. On March 21, 2001, the owner's building contractor requested DRB review of a revised plan that would remove the trees during construction but replace them on a linear foot basis prior to the issuance of a temporary4certificate of occupancy for the residence. The Current Application Under Armeal On March 21 2001, the DRB denied the applicant/owner's request for the removal of certain trees on the property to allow for an expanded construction disturbance area. In 1 moving to deny the request, the DRB cited the following design guidelines from the Vail Town Code: 1. The location and configuration of structures and access ways shall be responsive to the existing topography of the site upon which they are to be located. Grading requirements resulting from development shall be designed to blend into the existing or natural landscape. Any cuts or fills shall be sculptural in form and contoured to blend with the existing natural undisturbed terrain within the property boundary. 2. Building siting and access thereto shall be responsive to existing features of terrain rock outcroppings, drainage patterns, and vegetation. 3. Removal of trees, shrubs, and other native vegetation shall be limited to removal of those essential for development of the site or those identified as diseased. IV. NATURE OF THE APPEAL The appellant's statement of the appeal request and a reduced version of the proposed landscape plan have been attached for reference. V. REQUIRED ACTION Uphold/Overturn/Modify the Design Review Board's decision. The Town Council is required to make findings of fact in accordance with the Vail Town Code: The Town Council shall on all appeals make specific findings of fact based directly on the particular evidence presented to it. These findings of fact must support conclusions that the standards and conditions imposed by the requirements of this title (Zoning Regulations, Title 12) have or have not been met. VI. STAFF RECOMMENDATION Staff recommends that the Town Council uphold the Design Review Board's denial of a requested modification to the grading and landscaping plan for the McKeeta Residence, subject to the following findings: 1. That the standards and conditions imposed by the requirements of Title 12 (Zoning Regulations) and Title 14 (Development Standards) have not been met with the applicant's proposal. 2. The location and configuration of structures and access ways shall be responsive to the existing topography of the site upon which they are to be located. Grading requirements resulting from development shall be designed to blend into the existing or natural landscape. Any cuts or fills shall be sculptural in form and contoured to blend with the existing natural undisturbed terrain within the property boundary. 2 3. Building siting and access thereto shall be responsive to existing features of terrain rock outcroppings, drainage patterns, and vegetation.. 4. Removal of trees, shrubs, and other native vegetation shall be limited to removal of those essential for development of the site or those identified as diseased. 3 April 17, 2001 Vail Town Council To Whom It May Concern, This appeal is pertaining to the McKeeta Residence, Lot 14 Vail Village West Filing NO. 1. Mr. McKeeta and the Design Review Board were unable to reach an agreement regarding the percentage of site disturbance. The initial set backs for the McKeeta Residence did not accurately evaluate the amount of slope; this blame falls on either the engineer or architect. When the Design Review Board reevaluated the plan, it was once again denied. This decision surprised me, as Mr. McKeeta has adamantly stated that he will return the hillside to it's original state with any trees or grasses necessary. In order for the concrete contractor to safely perform his work, adequate space must be allowed. This entails encroaching a small amount further up the hillside, meaning about 8 additional trees will have to be taken down. Other alternatives are very costly and unnecessary. They include: pinning back of the hillside with a mesh netting and then shooting a concrete on the mesh; temporary shoring of the hillside is unnecessary because of the scope of the project; also a rock retaining wall would help retain the slope, but then in return it would take away from the natural grade of the hillside. By allowing my request, Mr. McKeeta will be able to build this home in the Town of Vail. He has enjoyed living part-time and working as a ski instructor for years, and looks forward to becoming a full-time resident and home owner. Sincerely, Ernie Glesner • Q,w-o tTL l ~1'i w~1) be- R*Let- A as rZ~u,re s 18 c?u`roooR LIaKr~Ncz -To ,lam , rty,TUP Ls EMD be. ~eP~c.cadt `)'"et IT 1I • P.~_tSSl3O Ph~N~I~H't I-0'• ABOVE G{ZAVS pio,.....~lJ 0:'5 ENT w rIXTURE TYPE L; r WALL MOIINTFI7 'ER SECTION IWANPE56ENT w/FIXTURE TYPE ® Q i mot'' Zr' ~ , 1•.`~ r LOt s AI REGES` q.6 • / CG . 0.4 0.3 0 S50 RISER goTp _ " ,sr 1 ~_I l ! 1 0.5 / 0 1 x r. 0+3___ f t,0'. i.. r?' - \ ' O U`~/~A~~~ tea. 60. Wk L1111-11Y EASEmf-IJT OJ _ h ~U \ / i Q' ~ - - ~ Off` . \ • ~ lr.. t Uyc\3 O~~' (,~lJ f? ~/.ylf0 ~ ~~'141~ ~~!1~~ ~'a- ~ fclG: / h ~q e l >)o ~6,k ~ ~ ~,Y, X cac' , LcNT~FLL1Ql@ O u A' \ F y 1 l', 1 DESIGN REVIEW BOARD AGENDA Wednesday, April 18, 2001 3:00 P.M. PUBLIC MEETING RESULTS PUBLIC WELCOME PROJECT ORIENTATION / LUNCH - Community Development Department 11:00 am MEMBERS PRESENT MEMBERS ABSENT Bill Pierce Clark Brittain Hans Woldrich Andy Blumetti Charles Acevedo SITE VISITS 1:00 pm 1. Millrace Condominiums -1478 Westhaven Drive 2. Lazier Residence - 1290 Westhaven Circle 3. Brandess Building - 2077 N. Frontage Road 4. Vail Point Townhouse Condominiums -1881 Lions Ridge Loop 5. Young residence -1452 Lions Ridge Loop 6. Red Sandstone soccer field - 610 N. Frontage Rd. West 7. Villa Cortina - 22 West Meadow Drive 8. Vail Plaza Hotel West - 13 Vail Road Driver: Allison PUBLIC HEARING - TOWN COUNCIL CHAMBERS 3:00 pm 1. Rutherford residence - Final review of addition to a primary/secondary residence. Brent 1001 Vail Valley Drive/Lot 1, Block 6, Vail Village 7th Filing. Applicant: Susan Rutherford, represented by Larry Deckard MOTION: Andy Blumetti SECOND: Charles Acevedo VOTE: 4-0 APPROVED WITH ONE CONDITION: 1. Pursuant to the design guidelines, window trim and railing details must be consistent throughout the entire duplex. 2. Ferry residence - Final review of addition to a primary/secondary residence. Brent 1001 Eagle's Nest Circle/Lot 1, Block 6, Vail Village 7th Filing. Applicant: Kathleen Ferry, represented by RKD MOTION: Andy Blumetti SECOND: Charles Acevedo VOTE: 4-0 APPROVED WITH ONE CONDITION: 1. Pursuant to the design guidelines, window trim and railing details must be consistent throughout the entire duplex. 1 TOWN OF PAIL 3. Young residence - Final review of site access and landscape plan. Brent 1452 Lionsridge Loop/Lot 4, Ridge at Vail. Applicant: Mike Young MOTION: Andy Blumetti SECOND: Charles Acevedo VOTE: 4-0 APPROVED WITH TWO CONDITIONS: 1. All Public Works issues must be addressed at the staff level. 2. All retaining walls along the access drive shall match the existing CMU wall. 4. Dorrance residence - Final review of proposed single family residence and Type II Allison Employee Housing Unit. 0097 A&B Rockledge Road/Lots 3A & 313, Block 7, Vail Village 1St Filing. Applicant: Bennett & Jacquie Dorrance, represented by Resort Design Collaborative MOTION: Charles Acevedo SECOND: Hans Woldrich VOTE: 4-0 APPROVED WITH ONE CONDITION: 1. That all Public Works issues be resolved. 5. Brandess Building - Final review of proposed rooftop antennas. Allison 2077 N. Frontage Rd./Lot 39A, Buffehr Creek Subdivision. Applicant: Jayne Brandess Irrevocable Trust, represented by Abacus Communications MOTION: Andy Blumetti SECOND: Charles Acevedo VOTE: 4-0 APPROVED 6. Golden Peak Ski Base - final review of a proposed skier tunnel. Brent 498 Vail Valley Drive / Tract B, Vail Village Filing 7. Applicant: Vail Associates MOTION: Hans Woldrich SECOND: Andy Blumetti VOTE: 3-0-1 (Pierce recused) APPROVED WITH THREE CONDITIONS: 1. The collar shall be color-tinted and textured with aggregate in an effort to mimic stone and blend with the immediate natural environment. 2. The safety closure gates will not be visible from the exterior. 3. The portion of the interior galvanized surface that is visible from the exterior will be painted an earth tone to match the collar. 7. Village Center Condominiums Building B - Final review of exterior improvements. Bill 124 Willow Bridge Road/Lots C & K, Block 5E, Vail Village 1St Filing. Applicant: Village Center Homeowner's Association, represented by Fritzlen Pierce Architects. MOTION: Hans Woldrich SECOND: Charles Acevedo VOTE: 3-0 (Pierce abstained) CONSENT APPROVED 2 8. Vail Point Townhouse Condominiums - A review of a proposed repaint. Ann 1881 Lions Ridge Loop/Vail Point Townhouse Condominiums, a part of Lot 1, Block 3, Lions Ridge Subdivision Filing 3. Applicant: Vail Point Townhouse Condominium Assoc. MOTION: Hans Woldrich SECOND: Charles Acevedo VOTE: 4-0 CONSENT APPROVED 9. Millrace Condominiums - Review of proposed exterior alterations Ann 1478 Westhaven Drive / Millrace Condominiums, Phases I & II, A part of the SW'/ NE'/4, Section 12, Township 5, South, Range 81 West of the 6`h Principal Meridian. Applicant: Millrace Condo Assoc., represented by Fritzlen Pierce Architects MOTION: Hans Woldrich SECOND: Charles Acevedo VOTE: 3-0 (Pierce abstained) CONSENT APPROVED 10. Lazier residence - Conceptual review of a new single family residence and EHU. Bill 1290 Westhaven Circle / Lot 26, Glen Lyon Subdivision. Applicant: Buddy & Kera Lazier, represented by William Reslock CONCEPTUAL - NO VOTE 11. Villa Cortina - Final review of proposed exterior alterations and a 250 addition. Bill 22 West Meadow Drive/Lot A, Vail Village 2"d Filing. Applicant: Villa Cortina Condominium Association, represented by Michael Sanner MOTION: Andy Blumetti SECOND: Charles Acevedo VOTE: 3-0 (Woldrich not present for vote) TABLED UNTIL MAY 2, 2001 12. Dobson Ice Arena - Final review of changes to previously approved plans. George 321 E. Lionshead Circle/Lot 1, Block 1, Vail Village 2"dFiling. Applicant: Vail Recreation District MOTION: Hans Woldrich SECOND: Charles Acevedo VOTE: 4-0 CONSENT APPROVED 13. Marriott Hotel - Final review of modifications to exterior of Phase 3 Wing. George 715 W. Lionshead Circle/Lots C&D, Morcus Subdivision. Applicant: HMC Acquisition Properties, represented by Gwathmey Pratt Schultz Architects MOTION: Hans Woldrich SECOND: Charles Acevedo VOTE: 3-0 (Blumetti recused) APPROVED WITH THREE CONDITIONS: 1. There shall be no flag poles, flags, pennants, wires, telecommunications facilities (towers or antennas) or any other structures or extensions of any kind attached to any part of the two new turret elements on the Phase III roof, irrespective of whether such attachments are temporary or permanent in nature; subject, however, to the provision that lightning rods with necessary appurtenances, including wires, shall be permitted. 3 2. There shall be no exterior lighting of, or on the turret structures on the Phase III roof. 3. Compliance with these conditions shall be subject to all codes, ordinances, rules and regulations (federal, state and local) governing Marriott's hotel at Vail. In the event that any condition contained herein conflicts with any code, ordinance, rule or regulation (federal, state or local) Marriott shall comply with the code, ordinance, rule or regulation and such compliance shall not be deemed a violation of the conditions referred to herein. 14. Vail Plaza Hotel West - A request for a final recommendation to the Vail Town Brent Council on a proposed conference hotel. 13 Vail Road / Lots A, B, C, Block 2, Vail Village Filing 2. Applicant: Doramar Hotels, represented by the Daymer Corporation MOTION: Andy Blumetti SECOND: Charles Acevedo VOTE: 3-0-1 (Pierce recused) RECOMMENDATION OF APPROVAL WITH ONE FINDING: FINDING That the proposed special development district is in general compliance with the town's design guidelines and SDD design criteria, although additional attention should be given to Criterion A (Compatibility) with particular regard to scale and bulk. 15. Red Sandstone Soccer Field - Final review of proposed soccer field. Allison 610 N. Frontage Rd. West/A portion of Tract C, Vail Potato Patch. Applicant: Town of Vail, represented by Gregg Barrie MOTION: SECOND: VOTE: TABLED UNTIL MAY 2, 2001 16. Petrus residence - Final review of a new single family residence and EHU. Bill 84 Beaver Dam Road/Lot 28, Block 7, Vail Village 1st Filing. Applicant: Petrus Management, represented by JMP Architects, Inc. MOTION: SECOND: VOTE: TABLED UNTIL MAY 2, 2001 17. Edelweiss Condos - Final review of proposed roofing material. Brent 103 Willow Place, Edelweiss Condominiums/Lot 4, Block 6, Vail Village 1s' Filing. Applicant: Edelweiss Condo Association, represented by Nedbo Construction MOTION: SECOND: VOTE: TABLED UNTIL MAY 2, 2001 18. Donovan Park - Construction of Phase 1 improvements. George generally located southeast of the intersection of Matterhorn Circle and the South Frontage Road/Unplatted Applicant: Town of Vail MOTION: SECOND: VOTE: TABLED UNTIL MAY 2, 2001 4 l 19. Mentlik residence - Final review of new single-family residence. Ann 2437 Garmisch Drive/Lot 12, Block H, Vail das Schone Filing 2. Applicant: William L. Mentlik, represented by John G. Martin MOTION: SECOND: VOTE: TABLED UNTIL MAY 16, 2001 Staff ADDrovals Jafa's - Awning sign. Judy 616 W. Lionshead Circle/Concert Hall Plaza. Applicant: Vail Investment Co. Fishman residence - Exterior window/door alterations. Bill 434 Gore Creek Drive/Lot B, All Seasons Condos. Applicant: Mr. & Mrs. Jay Fishman Griebling residence - Door addition. Bill 1588 Golf Terrace/Vail Golfcourse Townhomes. Applicant: Nancy G. & John Griebling Brandess Building - Exterior air conditioning unit. Judy 2077 N. Frontage Rd West/Lot 39, Buffehr Creek Subdivision. Applicant: Nancy Small Angelo residence - 98 sq. ft. addition to condo. George 352 E. Meadow Drive, Unit A#301/Vail Club Condominiums. Applicant: John M. & Judith H. Angelo The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479- 2356,Telephone for the Hearing Impaired, for information. 5 PLANNING AND ENVIRONMENTAL COMMISSION PUBLIC MEETING SCHEDULE Monday, April 23, 2001 PROJECT ORIENTATION / - Community Development Dept. PUBLIC WELCOME 11:00 am MEMBERS PRESENT MEMBERS ABSENT Site Visits : 12:30 pm 1. A2Z Holdings, LLC residence - 383 Beaver Dam Road 2. Vail Plaza Hotel West - 13 Vail Road 3. Cascade Club - 1295 Westhaven Drive 4. Red Sandstone Soccer Filed - 610 N. Frontage Road West Driver: George NOTE: If the PEC hearing extends until 6:00 p.m., the board may break for dinner from 6:00 - 6:30 p.m. Public Hearinq - Town Council Chambers 2:00 pm 1. A request for a final review of a proposed parking management plan, located at 1295 Westhaven Drive/Cascade Village, Development Area A. Applk~ant: L-O Vail Hotel Inc. Planner: Allison Ochs 2. A request for a variance from Section 12-6D-10 of the Vail Town Code, to allow for a reduction in the landscaping and site development requirements, located at 383 Beaver Dam Road/Lot 3, Block 3, Vail Village 3`d Filing. Applicant: A2Z Holdings, LLC Planner: Bill Gibson 3. A request for a final review of a proposed special development district, to allow for the construction of a new conference facility/hotel; and a final review of a conditional use permit, to allow for Type III employee housing units and fractional fee club units, located at 13 Vail Road/ Lots A, B, C, Block 2, Vail Village Filing 2. Applicant: Doramar Hotels, represented by the Daymer Corporation Planner: Brent Wilson 4. A request for a worksession to discuss the rezoning of the Mill Creek Court Building from CCI to a zone district or special development district that would allow office and residential uses on the street level, located at 303 Gore Creek Drive/Lot 1, Block 5A, Vail Village 1s' Filing. Applicant: Mill Creek Court Condominium Association, represented by Larry Eskwith Planner: Allison Ochs 1 TOWN OF YAIL M 5. A request for a conditional use permit, to allow for the construction of a soccer field, located at 610 N. Frontage Rd. West/ A portion of Tract C, Vail Potato Patch. A full metes & bounds , legal description is available at the Department of Community Development. Applicant: Town of Vail Planner: Allison Ochs 6. A request for a final review of a conditional use permit, to allow for the construction of Phase I of Donovan Park improvements, generally located southeast of the intersection of Matterhorn Circle and the South Frontage Road. Applicant: Town of Vail Planner: George Ruther 7. An appeal of a determination by the Zoning Administrator that pursuant to Section 12-7H-7 of the Vail Town Code the proposed improvements to the Marriott Hotel, by definition, do not constitute a major exterior alteration and as such do not require that the Planning & Environmental Commission review the application/ 715 W. Lionshead Circle/Lots C&D, Morcus Subdivision. Applicant: HMC Acquisition Properties, Inc., represented by Gwathmey, Pratt, Schultz Planner: Zoning Administrator Appellants: Vail Spa Condominium Association 8. A request for the review of a proposed text amendment to Chapter 11, Design Review, of the Zoning Regulations to allow for procedural changes to the performance bond process as prescribed in the Vail Town Code. Applicant: Town of Vail Planner: George Ruther 9. A request for a worksession to discuss a new special development district, to allow for the redevelopment of the Vail Racquet Club, located at 4695 Vail Racquet Club Drive/Vail Racquet Club Condominiums, Bighorn 5 h Addition. Applicant: Racquet Club Owners Association, represented by Fritzlen Pierce Architects. Planner: Brent Wilson TABLED UNTIL MAY 14, 2001 10. A request for a variance from Section 12-71-1-10 of the Vail Town Code, to allow for a proposed addition in the rear setback, located at 660 West Lionshead Place/Lot 1, Vail Lionshead 1St Filing. Applcant: Lions Square Condo Association Plar --er: Bill Gibson TAE LED UNTIL MAY 14, 2001 2 R 11. A final review of a request for a recommendation to the Town Council for a rezoning from Agriculture and Open Space to Primary/Secondary Residential and a Minor Subdivision to create two residential lots and a request for a recommendation to the Town Council for an amendment to the Vail Land Use Plan, changing the land use designation from Public/Semi- Public use to Low Density Residential, located at 3160 Booth Falls Road/Part of Lot 12, Block 2, Vail Village 12th Filing. Applicant: Boothfalls Homeowner's Association, represented by Braun Associates, Inc. Planner: Russell Forrest WITKORAWN 12. Approval of April 9, 2001 minutes 13. Information Update The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published April 20, 2001 in the Vail Trail. 3 L A-pr 17 01 12: 42p p '2 S P . I' H DESIGN 423 Wesc 55th Sc., NY, NY 10019 212-489-0770.6six 212.265,6261 eimil! idcasQop acchdc.,igii.l;u1R Todd Oppenheimer, Town of Vail, Dept.of Public Works & Transportation 1309 Elkhorn Drive, Vail, CO 81657 April 17, 2001 Dear Leslie and I odd: Since we did not work on the Food & Wine Event in Aspen, we are unable to give more specific numbers for you. However, we can give you specifics on the multi-day IDRC Event, (for yours and the Council's eyes only) that we planned, designed, fabricated and implemented. While the Event was very differeril. in Lime, venue and scope, there are many similarities as well. As part of the fax packet you will see: • SPONSORSHIP PACKET: this was what we created for the committee to sell with. With different levels of sponsorships with corresponding benefits, $1 million was raised in 9 months time. d • BUDGETS: Included is a breakdown of the budget Thal we developed for the IDRC event mentioned in our letter to you last week. Please note that there were two functions included here-the first was the Governor's Dinner at the Amprican Museum of Natural History, which had a budget of $229,000 and was delivered at a cost of $231,300. Saturday Black Tie Gala for 300 and Sunday Opening Cocktails for what became 3,000 people esUrnated at $605,000 and delivered at $500,000 (budget constraints). Included are all the events elements that went into these functions. N These "estimate vs. actual" spreadsheets give you an excellent example of how we set up a hudget for any major event and how very careful we are to monitor expenses to bring the event in on the proper budget. This is the same process we will use for the Vail project. While we want very much to properly respond to your request yesterday, again, we must caution that any estimates on our part as to event costs are estimates! AND, it is so difficult to do without our having the benefit of the planning week carefully included in our original proposal. Nevertheless, we do undeittand the wishes of the Council and Todd's particular need for additional data, so here goes... After very careful discussion, we've arrived at an overall estimate for the 4-week Vail program. Ballpark estimated cost (all subject to change, of course, based on results of planning week and Council's approval) could break down as follows: P.3 Air 1? 01 12:42p 1 Decor: $550,000 in Vail Village (could include figures in costume like Father Vail) $350,000 in Lionshead Major Events: $200,000 ($50,000/week for the four weeks) a major event on a specific night each week. Daily Events: $400,000 ($100,000 per week to cover all other programs such as Cooking Demonstrations, Fashion shows, demonstrations, etc. Spaeth Fee: $235,000 (includes $85,000 for planning week, $50,000 for implementation, $100,000 for on-site management. There will be local representation. TOTAL: $1,735,000 Of course, the figure can go up or down based on the final plan. You may decide, "let's only go for 3 weeks instead - there is enough going on." You already have a number of existing isolated events now that can be brought under one umbrella based on the theme, Now, a word about Sponsorships... hopefully, much of the cost of this program can be covered by Advertising Sponsorships. With the IDRC program, enough money was raised to cover the entire program - all this has to be worked out. We do feel very confident of the Vail name and cache to bring major sponsorship funds into this program. We cz-,L"rainly hope this information is helpful. Please call if you need more... J.an and Waxe er Cc: Leslie Fi kling, David Spaeth, Sandy Spaeth 0 IDRC x1d Congress 2000 i Saturday, April 29, 2000 - Governor's Dinner; The American Museum of Natural History - submitted by Spaeth Events revised 313100 Tithe Fraime for Event: ~7:OOPM until 10:00PM buses to depart hotel at 6:30pm Estimates of Event Expenses Item (Estimate lActual =Comments Pinner, Cocktails, rentals, tax and tip $160,000 1$165,000 based on 425 guests c@S385 each. All inclusive for dinner gratuity, tables, chairs, all dishes. linens and items needed for i (dinner, as well as museum personel and securrty I Entertainment/Audio Equipment $18,000 $2,500 Aqua Clara musicians i $12,000 Shezzarn Entertainment l - Decorations $16,000 $15,000 table decorations for 42 tables w/ high and low ar:-angernents as well as all food stations in cocktail areas, cock(ail•tables and staging/othe- areas Lighting $18,000 $22,000 IBently Meeker t Invitations/Program t ! $1,440 ; $2,000 orl g quote oFZ00went to 400 and from one color :0 2 color (buffalo niagara) $1,500 program to list sponsors signage i $300 ' $300 ; On easels Photographer $0 $2,000 j I Wine and Beer 01corkage fee as part of package I Miscellaneous ~ U.000 I $4,000 name tags, addressing invitations, party decor, as needed Buses $2 000 ; $3,000 each bus -)olds 47, suggest 5 buses continuous shuttle @ $385.per/ 4 hrs C waiting to get actual prices from grayiine - his computer Is down `t' Dinner Expense Total $219,700 1$229,300 1. Favors $10,000. $2,000 'gifts will be supplied, cost for party bags & assembling 0 r rte- Final Estimated Total $229,700 $239,300 Gifts from Buffalo Niagara $201000 Ito be supplied and purchased by them ~n A A B C D E F G H I J ~ 113RC/New Y - - - ork April 20 0 World 1Con rp 2 submitted b) Spaeth Eve revised 3/3/ 0 h j ours 6'30 Pfn to 9 pm . _ ~ _ - ~ 3 ' Budget 'Opening Sunda Gala Based on 2,600 guests 4 _ - 1 iActual 5 Elements Estimate Comments 6 Food 240,000- ' combination of great perf rmances & i Btrazzur 7 great perfor nces cater r 111,000; food, tax, w 'tstaff, no cor age fee 8 I different foo s from all over - food carts as well , 9 metmzzur restaurant 60,000 1,200 (ab $4 per person 111 passed, 6 f od stations j 10 , 11 1 Theme Dec r & Productio 150,0001 150,000 includes set design and instruction of different I 12 1. building_ s, sh ns, logos, a ra manpower to move in ti ht-timeframel" 13 14 Entertainme it & Music 150,0001 50,000 ! I Appearances of the Rock ttes 15 35,000 ` lest fou - st sets, sounds lof New York w 16 20,000 music - 1 177 ! Photo Ops 4 i 2,000 polaroids w1entertainers (Z $2 per photo I 19 Lighting 1 22,000 stortz lightin 20 • I 1 1 21 Rentals ! 25,000 10,000 I anything tha would need o be rented - state 22 ~ Photograph r 0 0 hopefully D C11 will provide 23 ' 24 Coat Check I 2,000 - will check w/treat perform nced if they ~an do r ~ 25 MiscellaneoiJs I 15,000. 30,000 3,000 name jogs, extra labor due to time constraint etc. 26 i 27 ; Party Estim~te I 605,0001 49ZOOa •I will vary bas d upon final Mans I 28 29 Buses 8,000, still need fro jim, estima 20 buses -$400 per 30 looping arouhd- each hoftI IL 47, half will walk 31 1 1 iv 32 j grand centr~l total 1 500000 i budget is on ,the lean and pare side thit could go up ' j 0 r - L Q C C C .re zv ~or I D %,-R C k THE T10N FOR THE It IV (AI[! ENAI U M World Congress, New York City April 29 - May 3, 2000 SPONSORSHIP OPPORTUNITIES As we enter the new millennium, New York City and New York State will welcome the IDRC 2000 World Congress with a Gala Sunday Welcome Reception at: Grand Central Station N ro We are pleased to present the following sponsorship opportunities to showcase N your company to over 3,000 of the nation's leading corporate real estate executives, site selection professionals and commercial real estate brokers. .o L .L err.: ~~~•l I D C 2i 0 tot ' .9 A T- 9 1 f o f I" t New York! New York! MENU OF SPONSORSHIP OPPORTUNITIES Your company name can be showcased fn the following venues options: • Sponsorship of a Special Theme Booth - select your theme • Sponsorship of a Fun Vendor Cart . • Company name on a "Bui_Iding" be a part of New York's famous skyline • Company name on "Highway to the State Billboard" • Company name on "Road Sign" • Company name on "Street Sign" • Company name on "Checker Cab" uniquely New York • Company name on the "Gala Guide" map of activities and locations N ° SPONSORSHIP LEVELS r L AL C C I Di C flf 1" lflp/ lei fl[ .,f 1` lx X14 VI EXCELSIOR LEVEL - $003000 < Company Name on top of 10 foot "NYC Building" incorporated into entry "skyline" at Sunday Welcome Gala - deluxe location. < Sponsorship of two Special Theme Booths - one upstairs and one downstairs. Opportunity to give out company party favors at booths. < Company Name incorporated into Billboard on "Highway to the State". < Company Name as a focal point and pinpointed on the "Gala Guide Map" < 12 Invitations to NYNIP Saturday Night Reception (meet the decision makers). 12 Invitations to the NY Sunday Welcome Gala. < Premium Exposure in all press releases, print material and literature. Use of NYIIDRC2000 logo. < Opportunity to host a company reception in the New York State Hospitality Suite m at Nashville and NY World Congresses. N O L Q C r U) / 0 1-r IL ID ZC rlt "0. At16r r•71 ri[ EMPIRE LEVEL - $50,000 < Company Name on 8 foot "NYC Building" incorporated into entry "skyline" on Sunday Welcome Gala - prime location. < Sponsorship of a Special Theme Booth - opportunity to give out company party favors at booth. < Company Name on Halt size Billboard on "Highway to the State" or "Checker Cab" at Opening Night-Gala < Focal point and Company Name listing on the "Gala Guide" < 8 Invitations to NY/VIP Saturday Night Reception (meet the decision makers) 8 Invitations to NY Sunday Welcome Gala < Premium Exposure in all press releases, print material and literature < Opportunity to distribute literature in the New York State Hospitality Suite at Nashville and NY World Congresses O L -IL Q C C ~ o . NI-CI N a r~ IDiC Aram tl[- O.fAll>! 101 flt t:, > ..lit Ih METROPOLITAN LEVEL - $269000 < Company Name on six foot "NYC Building" at top incorporated into entry "skyline" at Sunday Welcome Gala < Sponsorship of fun "vendor cart" with company name < Company Name on 4-Street Sign" at Sunday Welcome Gala < Company Name Listing and pinpointed on the "Gala Guide" via streets and avenues < 6 Invitations to NYNIP Saturday Night Reception (meet the decision makers) 6 Invitations to NY Sunday Welcome Gala < Company Name recognition in all Press Releases, Print Material and Literature m N O N L' Q Q r IL Ye a, I I) C AMR. kmAj m CAnri rnr rir ail I7 PY = BIG APPLE LEVEL - $10,000 < Company Name on door of your own 4 foot by 8 foot "Checker Cab" at Sunday Welcome Gala < Company Name on "Side Street" at Sunday Welcome Gala < Listing on the "Gala Map" via streets and avenues < 4 Invitations to NYNIP Saturday Night Reception (meet the decision makers) 6 Invitations to NY Sunday Welcome Gala < Company Name recognition in Press Releases, Print Material and Literature m N 14 0 N L' .2 N ID- ~ C rl[ '--0 'ATION FOR 14F 5iA 7: %'t> >Y 0 BROADWAY LEVEL - $5,000 < Company Name on "marquee" of 5 foot Broadway Theater Building" < Listing on the "Gala Guide" via streets and avenues < 2 Invitations to NY/VIP Saturday Night Reception (meet the decision makers) 4 invitations to NY Sunday Welcome Gala < Acknowledgement of contribution in Press Releases, Print Material and Literature t N rr O N L CC m IDYe 61, ~ C tit A. (1.1 t0( 1+t ' fC\ 4„!!'s 7Y MILLENNIUM LEVEL - $2,000 < Company Name on "Street Sign" at Sunday Welcome Gala < Listing on the "Gala Guide" < 4 Invitations to NY Sunday Welcome Gala < Recognition in Press Releases, Print Material and Literature N r-4 O N L' IL Q kpr-16-01 12:38pm From- T-037 P.02/02 F-166 I 1 ~ SPAETH DESIGN Events & Festivals An event (festival) is comprised of many different elements. There are so many variables I that it is really difficult to depict a typical one. hat we will attempt to do is to describe the components of another festival with a similar yet different focus and that is the very popular Food & Wine Festival held for a number of years now in Aspen: • A multl-day event held by Food & Wine magazine for a very targeted audience of "gourmet types" who spend approximately $400 admission fee to spend time with fellow "foodies." • They come from all over the country and range from professional chefs to regular folks - will have to find out numbers attended. • Program consists of Wine tasting, Cooking Demonstrations and Seminars - many of which are sponsored. • Individual sponsored booths are sold to advertisers in an Exhibit Tent • Nationally promoted and covered in Food & Wine magazine. • Guesstimate the cost to range from approximately $300,000 to $500,000 which include the high costs of bringing In celebrity chefs with most of the cost offset by the admission fees, sponsorships and exhibit booth sales. • Not privy to the profits generated, but it would seem that a lot of rooms are taken, along with shops and restaurants visited. The Food & Wine event, with its targeted audience and theme, did not need a lot of decor. With Vail's, during the Holiday Season, "decor" will be a driving force. Here are some of the key elements to be explored during the week of brainstorming: • Production Iftnagement: determining all the tangible elements -everything you can see, touch, hear, or taste including decor, staging, and entertainment. • Resource & People Management: managing time, people and budget. • Responsibility Management: who does what? In the Spaeth Brochure which you should have, there is a reprint of an article written about the IDRC event that is another example of a festival. Their budget was $1 million for everythingl Black Tie Saturday Gala for 300, Sunday Opening Cocktail reception for 3,000 at Grand Central Terminal, 7 City Tours, Fundraising, Photography, Security, printed material and Public Relations. WHITE RIVER APPLYING INSIDE OUT LEADERSHIP MEMOjUNDUM TO: Vail Town Council Vail Center Planning Teams White River Institute Board of Trustees FROM: John Horan-Kates DATE: April 17, 2001 SUBJECT: REPORT ON BANFF CENTRE CONFERENCE & VISIT The purpose of this note is to pass on the essence of what I learned on my trip to Banff last week. Some information is contained in their enclosed Annual Report and Conference Planner, more in the binder to the workshop entitled "Major Gift Fund Raising" and still more from their web site at www. b an ffc entre . ab . c a The intent of my visit was to attend the workshop, tour their facilities, meet with some of their key people, and hopefully, to understand better how their concept works. The bottom line is that there is much to learn from Banff as we move the Vail Center forward. It was a very worthwhile visit. A. The Fund Raising Workshop The workshop was excellent and very relevant for our fund raising challenge ahead. Participating in this program were (24) professional fund raisers from across Canada representing primarily major hospitals and universities. While the workshop confirmed much of what we know and are anticipating, it also highlighted the need for more preparation before we announce our private fund raising campaign. The major additional steps include the donor interview process (feasibility study), identification of volunteer fund raising leadership and prospect research. The other important conclusion for me was that, based on the experience of these fund raisers, our campaign is likely to take longer than originally anticipated, more like (36) months than eighteen from the election. B. The Banff Centre Facilities Their facilities are truly outstanding. And while we don't have (35) acres as they did to work with, there are many good examples of what we can and should build. The Banff Center started with an arts focus in the 1930's and is now basically a small college campus with about (20) separate buildings. The hotel and meal experience was an integral component of their operation and, in almost every meeting room, natural light was dominant. The Conference Planner attached provides the layout of the various facilities. If we think about the Vail Center as the first of many initiatives over the next 15-20 years, as the hub to other facilities throughout the valley, we can realize a broader "campus concept" to build the kind of significant magnet that the Banff Centre has clearly become. They have created the kind of "learning economy" I believe we would benefit from. C. Programming. The Banff Centre programming is also outstanding. They have the Center for Management, the Center for Mountain Culture, the Center for Arts and the Center for Conferences. This later Center is analogous to our Tourism and Convention Bureau that attracts and manages outside meeting business. It took me reading their material several times and then visiting the site for the impact and success of their concept to sink in. D. Collaboration Idea. During the workshop, I had the chance to meet privately with the President of the Banff Center. Taking some liberty, I proposed the possibility of returning to Banff in the fall with a small delegation to focus more specifically on our challenge. We brainstormed something like a two-day visit that combines touring their facilities, meetings with their key people and a fund raising seminar that would help us, particularly the volunteer leadership, to understand the approach needed in our private fund raising campaign. While it's premature to suggest a "sistership" of any kind, the Banff community has many similarities to Vail. We could easily develop ways to work with and learn from Banff. I strongly urge that we consider something like this fall visit ! "i - A pop" ~ 3 a f f p 7" MY WHO' n ~sr~ T"777"I NOR, 59MAEI Its x n ` - • • • MAQ, • S"- 4 r- '0£a1 2 7 A ' f z 40, U'R WAIN a "1 01, &BROOK E11 Q NTRE - =N F 'VN, r: ? lot T- - w- ~ t ~ k5 i S - o . ,moo ~ E ~ ~n=ice .z • E~ - - _ - - _ _ - - _ _ - - • 1t'V _ - - - - - _ - - - - K • L £ t k THE PRQIYI Q~ tNS1~~R1.T1Q ` -Y~ a • Z -7 - - - .ter _ - ~"ts ' a-. s - _ • 3. Y'N - S .YE A. V IM nsira~tEon tdvhct.iar~ d here rt ~s , x- 46 e f UZI- -le and From ierrratrrdl . t2- -Z r iYs a - PAZ ` -K z fyye~rec~~a?~d Wi'ft~ro qi_ffs 3-'°" ,-r• - i;~ as us"m N - n€ Centre had. ;strtdrrg ~zlttn or +F - VZV; 1Y- s (~p € } ' _ f 170 a-'W" 51 Z. gv, 44, S~aCe, thie_ unrcix ~hrrrt~i r V-Z and the breatht~rlrndec~t~. IzI hi Canadian Rocky Mo6htui4. -ltsPrl~attcrt_ what we do-here .`And it's' t: we do besi Y s +1 Cover. Mt. AssiniblA.,f W National Park. ' The Banff Centre Yom. t INSPIRATIONAL FACILITIES As experts in fostering fresh thinking, we realize the impor- tance of your surroundings. That's why in addition to more than 400 modern guest rooms, we offer over 60 exceptional meeting facilities, lecture theatres and auditoriums to suit groups from five to 1,000 people. The Professional Development Centre features superior lodge-style accommodations designed specifically to inspire you. Each room features large windows with spectacular views, original art and luxurious furnishings in the mountain lodge tradition. You won't find a better sanctuary for your mind, body and spirit. Featuring pine timbers, expansive windows and spectacular mountain views, our dining room is nothing short of inspirational. t _Ak rh M Y i C ~ ~ ~ ~i~sii+i, :Y,y.; 3 f!;:, rfc ~_.r~ Y-+~; .K~-~~~ ~{,.i~#•. 1. xn. 1, Y~ f j r _ ~ t i i^ r r~ ~*v,-.tom,. _ J~ w' / / • ' } dd < • c'b 71 - i • % f The Banff Centre is privileged to be located in Banff r , National Park, a UNESCO World Heritage Site. You ? can easily experience the full splendour of the Canadian Rockies by simply stepping outside. Outdoor activities are plentiful, and to complement your stay, you can enjoy superb recreation facili- ties at the Centre's Sally Borden Building. With a 2S metre swimming pool, steam rooms, whirlpool and wading pool, daily fitness classes, climbing wall, squash court indoor track, a full exercise room and on-site massage therapist, your body can be as inspired as your mind. Accommodation & Dining ~I DINING, BANQUET & SOCIAL FACILITIES At The Banff Centre, dining is a creative art. From buffets to barbeques, formal banquets to receptions and nutrition breaks, we do it with flair. Our dining room seats up to 480, with beautiful timber beams and expansive windows furnishing spectacular views of the surrounding mountain valley. Numerous lounges licensed for private functions are conveniently located throughout the grounds, offering comfortable settings and cozy fireplaces. i -1 Feet _s5 M, V s ~ t Th [3ihihS 1 Rv(ar {rrgular 58e Banfoeh6 9: 4b 480 820 ` K Morn Ffo x65 5 :18 x 20 3864 360: 14 -4 2.J - 40 ZQO:. Mezzanine h 1 5 : 5 }x 1 - t 1432 7 :r 80: Vo Prt4af FtrnroTt Rdotrt 3 &A ' " 23 4 i3 98Vs fit 3 3':(_ 4Cf, ; tyafe dun *-h Ro' 6 23 44 7:0 1TA: 401211 4 1 90 ,PF- Rooms:: 5 c'cm'binod} 43 x 1~- 12:01 x 22 5 3225 290 i I .3' 2(l0 33Q Private run 'd' lz _ 38 x 42 1 L5 X 13 1786 150 ' - -1:1: 3:3 104 1.50 Boiirgeau lounge 23 x'40 7.O X 2:5 2070 1 193: 3 1.. 2 7 _ 8Q`© £ C _a' Bch J 3 r'kI~"' - all Cozy Noo4^ ers -Natural Resources Ltd Lounge SQ - e onal Development Centre 2nd Flr Lounge 5( Lines Pcrvihon Foyer E Companies Ltd Lounge Lour e t,, Donald Cam n Hell ero a car r' 1 , D i Room °=tv Nroom,d' Mcuan nF Efovotor E.- an Thv Banff Cen,rc - - ~r ~ _ D n,ng Room - - ' 3* Main Levc_l ~.4 D 0. Pa. Pr ~ fey Patio ^ Enharrce To Max Bell Building r^ and TransCanada Pipeline Pavilion ACCOMMODATION • Our 414 guest bedrooms provide a wide range • Of accommodation options including our F«~?i+y Number of Bedrooms [Uoyd fessional Development Centre 171 Professional Development Centre, which offers Hall 177 ith Hall 17 171 superior bedrooms and suites with full rally Hal! 1 q bett Hall 30 hotel amenities. This spectacular lodge, where l Guest Rooms 414 all guests check in, features stone fireplaces, pine timbers and expansive windows which reflect the full beauty of The Banff Centre's natural setting. "The United Engineering Foundation returns to The Banff Centre each year because our conference participants rate it as a superb destination. They love the food, the facilities, the activities and the scenery." - Barbara K. Hickernell, CAE Conferences Director • United Engineering Foundation j 4' r J r Eigf 1 ~ Yr f x~ 3 S 'f. a4 1r ~ `III i i max. zv_ Theatre Complex The Banff Centre's Theatre Complex offers comprehensive event services. The Eric Harvie Theatre and the Margaret Greenhorn Theatre are ideally suited for presentation ceremonies and lectures. These modern facilities are fully equipped, professionally staffed and feature full theatre production capabilities. Full front-of-house staff, ticket printing and box office staffing are all available. _11N P,"_ rw Eric Narvie Theoire Stgge i~inei?stans 60 x a(3 1 12 2 2400 223 60 . 1B.0 45Q , _ 1:15' . : West Foxes- : k,2$ Zb x $-5 ^ '2464- 229.: :1O''7" East foyert 17:1x $ 5 1624= 1$] 3.2 50 9(t. Lobby 1d 28:3 x 7 i 2195 " 204 10' 9 3:3 150. 100 Margaret ~r~er?hdni°;Tfi~ctfre ' t o r _ tag tans b a 18.3 c t 24ob'. 223.'-0 Foyer 83 x. i :3_x 3 0 $30 77- `V 10". 2.7 = 66 Ttie.Club 40 x 51 ` } 2 x 'I 5 2a40 187 7` 9 - 2 4. 125 Losz~e 1=untekchiho LVing, - i hs'S tevel _ - fY w~u E44 e K nx Second Level n a~. tt 4 L F / mfe :Access - _T~ f { 2?I£` ~ 223 rUp$t,,qe'~~-~ I L3~ 4 - - - - MargatM I - v - f [Tf'~ahe r A - o ~rezs 224 UYPcr C P-Iry L U ai LASZLO FUNTEK TEACHING WING 1 Room LF 1221124 Adjacent to the Margaret Greenham Theatre, the Laszlo Funtek Teaching Wing has 10 meeting - - rooms which can accommodate between 10 and 180 people, a carpentry shop, costume design and dance studios. } • _.s Feet Metres sq ft' m It lass U Sf ape Board Roun e LF117 2X2 7xd 5(L d7l7 N ~a :}5 }2 -(i }2, } ` LF121 3f5ar24 41x88` 87t} 8} 81 27 50 +;$r. LF 122 454Ca 136X4E} , ,2052 19L54rf? 2229 70r ;I$t <F 124 45x4 1:bxt1~ 2052 190 74~?7 :_2224 70 18 s 22 2f5 86 IF122/124 45292 13. x280: 4140 74A7 2225E 12Q 2 d41 34 4 32.`` IF 123 30 2? 11.x$$ $7Q $1 81 27 24 1 22 g: 20 24 LF217 T35k20 4Fx61 270 25 $l 27 f 20 10 10 T2 s,.: IF 2211X25f 4 x 8 8 874 $ T 2 5tk 24 1$ 22 3- 2E; 24 20 LF 22'1 45X66 tat x2(?0 :2448 27 184 41 18f1 120 4. 64 50 ' 90 5~ . LF 223 30x 25~.} x $ 8 $715 $1 $ } 2 7 5Q ?d 1 22 F 2(1 24 24 LF224 45x66 16x200-'2943, .2 }34 4i 180' 12x7' d5 b9 50 90 Sb Eric Harvie Theatre H r: - ~i Donald Cameron Hall Room DCH 300 Donald Cameron Hall houses 15 meeting rooms within two wings, the conference, r offices, the main dining room, and six" i`` private function rooms. In addition, a full service travel agency, business services and La Palette cafe/store are located in the building. In some respects this is the central hub of The Banff Centre; it is a place you will come to know very well dur- ing your stay. ' Ni r"sions Aceq `Ceilin4 ht Capacifies Room Feet Metres . sq, ft. m' Feet Metres Theatre _ Class U-Shape Board Round, b lsl u DE7t 50xA~: 12:04 2 0 49t3Q 1¢ $Q. 3 5th dk DC]i3bt 2$x1:: X. 2Q 9:104 DC}f303 28x19 $Bx4 532 -50 9.1~ 30 3(J ' 16M18 16.' DCit3()5 2sX22; ~?b> - fib _ 5T 9 14" 30 sH? 2E tlr ' 74 - 1$ 2dG DCH T 2$x22. $5r `bT M-6 57 0 4Q 2 lb ; 4 l$ 7<i tf,• T11rd FIQor - - t yea 307 1. 363 ~ ti! 305 a 3Q} i(' i - ; Fvo FI6« . D6W0 9 to o ~tJ - - - - - .,,.y - J~ - - - Ekwior:. Fluor IKG~ • W.; 14 r ~x. , s fat Y DCH3 14x14. 56x6 361 33:¢ $.lb" 27 15x $ iQ lq:. Ip, DQi9 14x20 56x6 380 336 8 lb 15` $ 10, l2< 1Q_- , DCH 11 i4x ~3 56x6 384 33.6 8 1()°7 15 $ 10, . 12. DQ11 14x ; 56x6 $4 33.E 8` 10' 27: 15 8 a~ 12 `•1p DQi }d 14x 18 56x6 3!32 336 8 1(Y` 2.7 15; 15 8 x , i 1 ' }0'. DQt 17 ,41 xA3 }25x },1 1763 283. 8` 1 27J 8f3 2d 2$ 24 24 32 28 DQi24 19 x 0 56x4 555 51 8 1(1 27, 2fJ- 10 } } ld ` }2 DC7125 1.4x2(} 561c6 361 810°7 10 $ IQ T2 10' DCH28 19xj8 5 6X55 34z 3Q2 $ lp'- 27 i5: }tl $ 1Q lt5 • DCH 30 q1 x43_ 125x 13.;} 1763 283 tl.- ` 2$ 32 = 2$: 19 1 i 1 UPPer Level ' a s r pry. DtrFi 25 OCR 24 DCH 28 - tower Level ?t s omlj DCH n W ,}uani~ 'Dal y}7DCH 11 - "The Banff Centre has comfortable meeting facilities, good food and a very pleasant and attentive staff. The Banff Centre is a wonderful multi-cultural environment where you can have a chance meeting with artists of all media - painters, sculptors, musicians. Surrounded by snow-capped mountains, Banff is the ideal location for a business retreat." - Jeanette "%en" Lobner, Meetings & Conventions American Consulting Engineers Council TransCanada Pipelines Pavilion A sensitively designed structure of wood, glass and Rundle rock, the Pavilion features magnificent views of the Vermilion Lakes and the Bourgeou mountain ~ I I range, both from the outdoor amphitheatre and inside the building. The Pavilion houses ten modern, ' fully-equipped meeting rooms and a reception area, ideal for groups of 30 to SO people. The TransCanada Pipelines Pavilion is close to the Max Bell Building, Donald Cameron Hall and the main dining & banquet facilities. ~ yr ~ .dll~~~r: - I r 3+ Air, i y f y. I T [t ~ ''may - I i i bT - i F31FgensrGflS Are4 , Cetlrng Height. ' r t ties Rat s-' S i~et' ~ ~ t 1k .li~ ~ F ,1Nr~ 'i~ettk~ Cs# U*5#r9peBogrd Rou Holiorv • v _ a - 3 re3_ u z ..Ro9m Ragu(n.;< 1#GOrt7 `i Square PAV 201' 28x40 8.5x 12.2_ 1119 . 1049'-17 2.7- 3.6 . 50 50 - - PAV 202 24ic 28 7.2 x 8:4 -657 _ 61 9- 17 27 - 3.6 40 20 161, 22 . 12 24 _ 28 PAV 101 14x10 4:3x3.1 140 13 8'_10" 2.7: 10. _ 6 PAV 102 14x10 43x3.1- 140 13 8'10" 27 10 - 6- PAV 103 14x10 4.3x3.1 140° 13 8.10°. 27 10. 6' . PAV 104 14x 10 4:3x3.1 140 13 8,10" 2.7 10: 6 PAV 05 b"10 4:3x3.1. 140 13 810"` 27. PAY 1 6 O6 14x`10_ 4.3x3.1 140 13 wXr 27 10, 6, PAY 107 }4x 15 4.2x47. 215. .20- 8' 70" _ 2J 15 12 - - 8 _ PAV 108 14x4 4.3x2.6 118 11 8x'10" 2.7 8 = - - b - 01 Pavilion Foyer jrregular Irrijulor " 7550 144 9` 12 27 3.b : ` 50 90 . ' tiered fixed seating FLOORPLAN MAIN Entrance . LE VEL. LOWER LEVEL- ' • Stairs Vestibule' Dawn PAV Coats; fQl ti Seiver, f 4 Foyer PAV _TUZ - EEevafor evatar PAV ' 103 Pavilion Foyer PAV PAV 201.' 104 - ashrooms - Tierc4i Fixed Seating s PAV \ s' l05 V 3 Outdoor Patio PAV 202 1 PTf~_ x~- r >1 i Max Bell Building 5 ~qq The Max Bell Building features a modern, 330- seat auditorium engineered for acoustic excel- lence and equipped with a 15 foot screen, dim- mer lighting, a sound system and projection booth. This building houses 17 meeting rooms of varying capacities, as well as a large central foyer which is ideal for conference registration, receptions or displays. The Max Bell Building is located adjacent to the TransCanada Pipelines Pavilion, Donald Cameron Hall and the main dining & banquet facilities. Dimensions - Area - Ceiling Height?' Capacities Room Feet Metres. sq- ft_ ni' Feet" . Metres Theatre Class' U-Shape- Board Rounds Hallow Room Room Square Auditorium' 66x68 20.1 x 20.7 4488 416 13`8" 4.2 330 120 - _ I - - M6251 29 x 38 8.7 x 11.6 1102 110 9' 10' 3.0 70 50 20 32 28 48 28 M8252 40 x 51 12.2 x 15.5 2040 189 9' 8" 2.9 80 60 28 42 42 90 38 M6253 32 x 39 9.8 x 11:9 1248 117 9' 10" 3.0 70 50 20 32 28 48 . 28 MB 150 33x30 10x9.2 990 92 8' 9" 2.6 50 28 22 34 24 36 24 MB151 18x14 5.5x4.3 252 24 819" 2.6 9 - - 8 6' - MB 152 12x 19 3.7 x 5.8 228 21 819, 2.6 12 - 8 6 - MB153 12x 19 3.7 x 5.8 228 21 819" 2.6 12 - - - 8 6 MB154 15 x 12 4.7 x 3.7 .180 17 819" 2.6 12 - - - 8 6 M6155 .20 x 12 6.2 x3.7 244 23 - & 91 2.6 12 - - - - 8 6 MB156 24 x 11 7.3 x 3.4 264 25 8190 ' 2.6 15 6 . - - " 10 12 MB157 24 x 13 7.3 x 4.0 312 29 851" 2.6 15 6 - - 10 12 MB158 19x 13 5.8 x 4.0 247 23 819, 2.6 15- b - - 10 12 MB159 19x13 5.8x4. 247 23 99, 2.6 15 6 10 12 - MB160 19x 13 5.8 x 40 247 23 8`9' 2.6 15 6 _ - - 10 12 - MB161 A 15x22 4.6x6.7 330 31 8'9° 2.6 12 6 - - 8 6 - M6161 B 15x22 4.6x6.7 330 31 8'9" 2.6 12 6 - - 8 6 - MB161 A/B 30x22 9.1 x 6.7 660 61 99, 2.6 35 20 12 18 18 18 Banquet Reoepiion MB Cenhal Fayer Irregular Irregular 1078 187 9' 2.7 - - 125 MB lounge Irregular Irregular 744 69 89' 2.6 65 21 64 90 Fa/er/bxgeeon. Irregular Irregular 1822 256 89' 2.6 - - 64 215 tiered fixed seating MAIN FLOOR M 1 S\J _ - Ertknncc5 ILlrft ' - - ' W 252 - C,4 kFay W Ikwvy fo F - Cor6ctt HqN t , '-A rdiwnum: r ~ J i'~s f f ~ # T Ju56.?51 r a tAQ253 Foyr Langr-~' - r i +d' i tf t y : _ _ Bak Y - - LOWER FLOOR S " 7 ti ;Vr b r ~ Sri' ~ ~r 'E ~ spa h~ 1 T r +J R~I~O C -'1 - - MS 1619} _ $ rt _ _ _ f MB ..150' - MB 161A Wall rogn WnsF roan ~ - F1$ MEl MB:-- MB" 'A1B . MB MB Me - M8 - ".151 - - - - 160 .159 ~i5-a 157: 156 TSS 154153 •.152 - "Thank you to all involved in making our conference run smoothly and efficiently. There was not one part of the meeting that wasn't handled in a professional and knowledgeable fashion." - Barb Hiscock, Alberta Cancer Board Annual Meeting Professional Development Centre The Professional Development Centre, with its 171 superior bedrooms and suites, is the latest addition to The Banff Centre for Conferences. It represents the perfect fusion of progress and nature. Designed to ensure the preservation of a stand of 3S0-year-old Douglas Firs, the Centre's three wings radiate from a natural courtyard, lounge and lobby area. The bold use of massive tree trunks as pillars and elements of structural design combine with floods of natural lighting to sustain the Centre's link with its environment. The Professional Development Centre's three meeting rooms are models of form and function. They provide the latest in technical aids required for presentations or lectures, while the high vaulted ceilings and walls of glass also provide a sense of composure and seclusion for conference members. There are four comfortable lounge areas with fireplaces, as well as abundant informal meeting and reception areas. Guest rooms enjoy unique views and full hotel amenities, and offer workstations for portable computers. Area Ceiling Height Capacities _ sq. ft.T m' feet Metres T};eatre Class U Tr Hollow Room' Shaom Square Rnyol Bank Fi ti;J C roue Room 615 50 l V- 16' 4.6 - 67 35 24 14 18 l8 50 Amom Canada Petroleum Co. Room 1320 122 1 l' 16' 4.6 - 67 80 50 '24 24 26 100 Petra-Canada Room 615 50 11' - 16 4.6-6.7 35 24 14 18 18 50 Lobby Lounge 1300 121 9'10" 3.0 - - - - 100 Second Floor Lounge 645 60 8' 2.4 - - - - 50 Canadian NaALwJ Resources Ltd. Lounge 645 60 8' 2.4 - - - - - 50 The lvlolson C.,., r ,.es W. Lange 1300 121 8' 2.4 - - - - 100 . s r i ~ i rrr~ mnn9 F 1. ~ $ ~ - 1 \ f r i' i g r _ r rK outdoor . r-- - t Cctut~Ycrd Eteeot~rt_' - Meehrv~_Rawn AmotoCaaodo~- Enhance - _ Petroleum Company - - - Royal BqA - FinanEial Groop - Meeting Room v ~ ~ 3 £ X#+ r ~ r = R ..R. j 4 ' 1tF s dx 3F 4" k -r" 3 ?T' ~rf~ y SAS"'}` ~ " lW ~'~K Tug a's r s_ 3 24 W We PIK A^ 1 sb! ! 4 7 I F i} 'I, Iloilo Orientation The Banff Centre for Conferences is located in the majestic Canadian Rockies in the townsite of Banff, 130 km (80 'i miles), or a scenic 1.5 hour drive, west of Calgary, Alberta. Calgary International Airport is serviced daily by numerous U.S., Canadian and international carriers. A variety of transportation options are available from Calgary directly to The Banff Centre. BANFF CENTRE DIRECTORY Professional Development Centre (PDC) - Meeting rooms, accommodation, reception (guest check-in). 0 Sally Borden Building (SBB) - Swimming pool, steam rooms, whirlpool, gymnasium, indoor running track, exercise and weight zw o room, climbing wall and squash court, massage therapy, lounge, o snack bar. Lloyd Hall (LH) - Bourgeau Lounge, library, accommodation. Theatre Complex - Eric Harvie Theatre, Margaret Greenhorn Theatre, Box Office, Laszlo Funtek Teaching Wing, The Club. Corbett Hall, Smith Hall, Forrally Hall -Accommodation ~o Max Bell Building (MB) - Max Bell Auditorium, meeting rooms. TransCanada Pipelines Pavilion (PAV) - Meeting rooms. Donald Cameron Hall & Dining Facility (DCH) - Meeting rooms, Props Pub, conference office, main dining room, private function rooms, business services and La Palette Cafe/Store. THE BANFF CENTRE A ~ c "TS t` k.it r } 0 The Banff Centre comprises four divisions, including: THE BANFF CENTRE FOR THE ARTS Through internationally renowned programs in the arts The Banff Ventre has helped shape the careers of many artists. www.banffcentre.calcfa THE BANFF CENTRE FOR MANAGEMENT Courses enable and support fundamental. transformation in individuals,- organi- zations and communities, www,banffmanagementcom THE BANFF GE,66..tiE FOR MOUNTAIN CULTURE Promotes an understanding and appreciation of the world's high altitude envi- ronments by providing a forum for the international mountain community www.banffcentre.ca/cmc THE BANFF CENTRE FOR CONFERENCES Provides comprehensive meeting and accommodation facilities for organizations all over the world with profits helping to support arts programming at The Banff Centre. www.banffcentre.ca/conferences THE BANFF CENTRE TOLL FREE 1-877-760-4595 Banff Sales Office Box 1020, Banff, Alberta, Canada TOL OCO Ph. (403) 762-6435 Fax (403) 762-6388 e-mail. conferencesftanffcentre.ca Toronto Sales Office 140 Carlton Street Suite #2401, Toronto, Ontario M5A 3W7 Ph. (416) 944-1029 Fax (416) 944-2343 E( Toll Free 1-877-448-4421 t Yrinred in fmmda oa raydd weer (100IJ. i ...u i @}M r' ra~~q It k ~ r 2 h+ v ,^.'rr,~:,xr3i,.,,.r7.'`t,~. ,F"ltO-,f STP-~' ' .l,'?~~°'ur rg, i.~~ '~:~ry`C~;~'• fc,l l N Y d^a ~ a`~ yz sir Vol rlf'n+ y .f L , ~gzowm 2x :qtr;. ^sa~"~,p,.,i~`'s 3^~r?H:G}~"~~"f,C~+~'~~-'~~•~. bt W`y ky r4,4 ~r ''~9 ~a~k,'r+. ~ 5~: 6_;}4h•.~~ ~ r.ii~ i.rr.~ r','" ~F S~ „„qq Srs3~~ 3~ v Y '•y" "rf~',1.,`r;, d~ri ~;r,:sv.`;:y.:.~ `y;j~i Asa s ?-k AT r .yxrM 3„~., . • Ar, i 1. , : ~ °r't ,e,n~.,'t• j'vz•+r`:r.~a"•.t:y ~,...mr,,•'> K? v lv x-~ ~ ~x:J f-,n'•ti ~.~x-~yrt~kR~r if ~~R r,a ti i t , ~fF ir,,S`s'fY.li'::::5 "+lW ,•~i' . ;~l'ixi~'P'Pg - ~ y r ,?t~ r ;;•,Y~VY, td:.::, rw'+' c ~'w,"~',tirt.'% ~Ar•:. 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Y.1',~e-". p:'a' 1'~;:, 4:.•.~7t "s:w+ Mi"„• ",sf'; 1 ? r. : ~'t ~4' `tf r Ak•. ••a,. ,r*;:t',;'n,:a.rYF•• 'sw;=~d;.t ' 1, • vim' r \ ` ` ::i ; z ~ir M" ~ ~ c • ~ ~ to n,n. v` are aware, our president and CEO, Dr. Graeme In January 2000, The Banff Centre received the Alberta Hotel vicDor-ial d, toc,h medical leave from the Centre in March 2000. It is Safety Association Certificate of Recognition. This certification is a mea f his leadership, and the stability to which he has led The the result of developing an extensive Health & Safety program, Banff Cen^u, t!i it the Centre has continued to be a strong and involving the efforts of all staff across the Centre. The Banff thriving institution. From our departments' individual performances Centre is the only property in Alberta to achieve certification on its to Centre-wide projects to internal and external partnerships and first attempt. outreach, this past year, was.a period of revitalization that charged Internally, The Banff Centre's departments leveraged each others' all levels of the Centre with creativity and momentum. talents and strengths as never before - fully two-thirds of the Centre The Banff Centre is a national _ and international resource for for Management's programs integrated creativity and innovation arti_:s seeking profession:,i growth and networking opportunities; for through arts components provided by the Centre for the Arts. The III ::ho iweresied in mountain communities and culture; Centres for the Arts and Mountain Culture partnered on projects tot t~~^s, ail-:ing in nosiness sectors who pursue leadership ranging from video production to a 20-part series for the Outdoor de P rr, ? , -Pi , c -a! F Pdcr?; and for conference clients who Life Network, and our learning vacation series developed new req girt tray stermative an-i nspk,itional learning environment. Within programs utilizing both arts and mountain culture programming. thl . c~,nt;,xt, are v"C)Uld like to sn7,io-a few highlights of the past year. The Centre built on the modest financial gains we've made over Thy- Banff Certi'c rerogr ized Ds one of the country's leading the past few years. A financial review is available in this report, but ernpk) ,crs, iii t' e 2CCJ I editiofl or C, i03da's Top 100 Employers, by we would like to note that the Centre achieved its goal to identify R1, haid Yeiemo. `>'ererra higIt'irjht? our employee/employer relations, $1.067 million in net operations income to finance much needed our e~ten~i~.~ involve Went in the community life of the local Banff capital expenditure. With additional capital support from the ~.,n' 'alley arE and urn unique i ,cation within a national park departments of Alberta Learning and Infrastructure, we were able to a and UNESCO World Heritage Site. complete such necessary infrastructure upgrades as a new roof on In the fall, The Banff Centre held a very special celebration and the Eric Harvie Theatre, renovations to Lloyd Hall, new office facilities fundraising event in memory of Paul D. Fleck - one of Canada's most for the Mountain Culture division, and conference room updates in } visionary cultural leaders and the Centre's president and CEO from 1982 Donald Cameron Hall. 1992. Over $100,000 was raised in support of the Paul D. Fleck Fellowships The Banff Centre's departments i in the Arts, which were established by the Fleck family in recognition of Paul's dedication to the LEVERAGED creative spirit. Each year, proceeds from the endowment each others' will enable artists in all disciplines to participate in our programs and create new work as Paul D. Fleck Fellows. TALENTSAND STRENGTHS as never before. 09 0 "RAR ,,mot: 40 0 0.f0R0~0 0 i4 A ANNUAL REDO OO I Kighhght t Y % A uu loT~h~g light of the year was recruiting Joanne Morrow as Canal s : he n,vc nGadec slgnih,-ant r~ntru lirl~r~, t~, , 1~^Pr d w m~ "A 10 '4` N v1'ce~ r iaftit °nd director of the Centre for the Arts. Most recently d'evelp irre it o. the arts in Canadd 5^ f, u;t Mthe*tlarettir of, le Arts Division of the Canada Council for the Arts, `Joarirt Ofabs~r~'i4newed approach to Banff Centre programming and Mt~UT` If1 rULTUFP 11 A 0 a~ rs4alreaQ developing a renaissance of the Banff Arts Festival for the. l ur Centre for unaih Culture, had a ^remar„kebfe. year, ~w a *x 2002 S"edSbil ti ,ulmiuat;na }us. -fre~ the fiscal year-end in the Banff Mountain The, Banff Centre was honoured to be awarded federal funding Summit: an intetnational sy in o^sium featurin p g over 30 of the world's * ` z under the Natlonal Arts Training Contribution Program, Ministry of most renowned mountaineers, including Sir Edmund Hillary and «"'N"rnNa Canadian Heritage. The funding, $3 million over three years, comes Canadian author and scientist Wade Davis. Organized to celebrate in recognrtitsn of',our role as a national institution in artistic training the 25th anniversary of the Banff Mountain Film Festival, the Summit 'and professional development, and will enable us to serve even more captivated and stirred audiences with discussions on ethics, Canadian arti, and provide better access to new technologies. evolution, and the future of mountaineering. Voices from the Summit: As it does every year, the Centre's arts division strengthened its The World's Great Mountaineers on the Future of Climbing, produced in x^, well-es tablishe'e&;reputation as the place for artists. Over 2,500 artists partnership with National Geographic, is a written and visual record a i 's of numerous d'ici lines developed their P professional practice and of the Banff Mountain Summit. Sales of limited edition copies ofI engaged in cultural research and experimentation. A few highlights: Voices will create a mountain legacy by providing seed funding for d "Krzysztof Penderecki, one of the world's most distinguished future Banff Centre mountain grants and projects. at ' composers, and Imant Raminsh, a leading Canadian choral F composer conducted premieres of their choral masterpieces during MANAGEMENT & LEADERSHIP the 2000 ~a'nff'Arts Festival. Exciting new works were explored and Our management division had its most successful year produced by visiting companies through Performing Arts residencies programmatically and financially since the Centre began delivering in Theatre Arts. Ballet British Columbia came to the Centre to have management programs nearly 50 years ago. We redesigned and sets and costumes built for their new production of The Faerie Queen, updated public leadership programming in the areas of governance, which was also rehearsed here before going on tour. Thete«f~1dtA~;tyit,g'~rt#bt"nrtrtpntty'd'arl°d had for profit a, asi~ 'I performance troupe Barrage undertook a Performing Arts residency to experiment with moving their performance from pure concert to a oai ¢ p tf a p 4n; 1 7g %pbr cent of } ar.'trcfpamt in t"h se r more prod uction/narrative based presentation. Barrage is currently i,royi inufn>,repeat cliertts"'of referrals. Strong gafn,uverl',aso performing work developed here to rave reviews and sold-out 1 i~de. In t rea of partnered programming, which accounted for performances across the country. Rhombus Media Inc., the Canadian aJfrno t 65 Or cent of business. feature film production company behind The Red Violin and 32 Short Films About Glenn Gould, among others, was presented with the 1999~p Banff Centre National Award - an annual prize recognizing ~ i~ o- w ANN - ooo CONFERENCES We hosted nearly 500 different conference groups last year - a 5 per cent increase from the previous year. International and U.S. market wz ye s segments grew, and the _fentre hosted several very special events, including the Governor General's Canadian Study Conference 2000. r ' ;7 't'~ PARTNER SHIP`:, ` Externally, the Contfo worked hard to enhance key existing I bkkr 4, L O:®K I Gahead partnerships and ~~~eloh new joint ventures with business, government, and eriltural organizations. New international ~y agreements su[;poit iig foreign, artists and artist exchanges were We are exhilarated by the advancements made by The Banff signed; foreign countn sponsoring artist residencies at the Centre Centre this year. The development and presentation of numerous Plude Japan, Mexico, Fr `Ve also concentrated unique programs, performances, and exhibitions, and the emphasis on cUilJl-i~i ici -ornrnuiiii: ut~ench. the 2000 Banff Arts on increased collaboration and partnerships- - internally and • . f-esti;,;l fr3~tur'd cu-J,r ductior of ine hobbit with Calgary's externally -have set the stage for a renewed approach to creative Shak~spearu in tine P, Ir4:. Thu gas a plendid si_iccess, with people of programming. In the coming year, we shall develop even more `1 all ages attendin~j 1-t scld nut pcrforn,ances. The commitment to creative partnerships and collaborations, unique programs and creating and lrrr~orminc tiist-cuss theatre events for young master classes at the highest level of creative excellence. Our audiences and their famllie twill Le aint:iiiied in future Banff Arts hallmark will be a learning community made unique through the Festivals: the 2001 re t ii f~, ii jw The Odyssey. Another convergence of people, programming, resources, and place. We pro ion from the 2000 Bant , . *r. Festival, Kopemikus, was co- enable transformative learning experiences, improve professional y produced ::,ith J,_-nto's Autumn Leaf Performance. After its run in and personal creative practice, engage in related applied research, rx t Bang rr, ~presented at festivals in France and England create cultural value, and do these things to the highest standards. and will be prerenred in f:,tniErrealand Tomntm later this year. If you haven't visited The Banff Centre recently, you are warmly invited. We look forward to welcoming you to our community and sharing with you the Banff Centre experience. MARGOT KITCHEN MARY E. HOFSTETTER Chair, Board of Governors Acting President & CEO n' ~ fi ~ u ~ ' 7a r 3 N,) R s x ~roa> ~ - Y_ ~ s a ,1 t~ ' w tr .1 ~ yyffpp n,. ~'"1S r = ~~x 2 - r4 f ( ~ v.. ~.l x lL S r'.rt^ r @ 5 j 3 at ~ Y`ra`"R k T ~ 4 f~ti ~•3~~,' a~4~, ter. ~ - • • . e e • - I 71t -11, MIX, v ...-ti.. 0 r ~ ~ ri ..ate i., r_' - x ~t'~ S' Y yi• ~ ~ ~r a. „ J t VMS 5. I't r 5 4... Lp"s.r`t ~Al f 1i kiy ~it _ Fail! i.: ANNUALR 9000 FACTS & figures i THE BANFF CENTRE: OUTREACH • creates a unique learning community through the convergence The Banff Centre is committed to building programs that nurture and of people, programming, resources, and place, strengthen audiences and cultural institutions across Canada and internationally. The Banff Centre: • enables transformative learning experiences, which improve professional and personal creative practice, • stages over 350 original concerts, performances, and exhibitions each year, W • engages in related applied research and creates cultural value, 5 an autlience of over 16,000 for the Banff Arts Festival • annually welcomes approximately'2,500 artists, 3,500 business' attrctte" 5,000 for-otiii the rest of Canada and „ ty leaders, 30,000 conference gue5t5 ajrt nte °nattir5al} Alb st1 0?o from an ous conamttr unof , 7,4 ay p er arts events throughout the thd 10000 mountain enthusiasts.w ~ tea, ~ ~ - ` Cdr •„!'r , „ ,,~r~~ ~ .and Book festvalsc(54°OOvfrom ,A bertar,t the Banff Mountain Film 8% from the rest of FACT , '1 8 /oante ' Canada y ~ rnatrohalJ LITIE : The, 6arrtt try n:, „ faultties antf s;fvres h, d der I yeas 9 'rz;R • "hosts an helps pruducthe town of Br^ M1 st Night nff s annual 1 to meet he i r l : c~rdP clients r ro 11 1 tare5 „ 171(1~6^i Fi_C Festival a cefO rat,on ofCommrinityarts "and culturo a-: ,c,N , :~r,ri In urlr the follovv? Ing rr~r r , • develops and hosts key symposia on national issues (Diplomatic • -13, q1, adroor s rr Forurrl 159}}$ Governor YGeneral5 , Cdhadran Study Conference ,~000 '~PL, bdr~^f Moantallithi I a, 5a the annual Canadian, ; ^ ~ m i, ~rt5 5t,mrnlt p l" t ~di • recordrtt stll,os p I; _C l.lln ih~ de'll~~r5 ~y f a^ln IWl uri~ F a.lf~ f m ! eatwai World Tour to an g r~ d o of ,rer'a~ a r" r"vr C D m F , i I fe, Thoatre 44 seal 9, r ~ ~ ' Ill P_.` I_ t 1 e ui t r Hill- r s ~l ~ rr~r:u. t RESULTS Aa ,r ~ ~ ti'm"Qd43,~ w ~ F~ Ilil Ili ~i_ar ]IIP B 25tdbMiSh (Jd5e,litl'e ' • dance art, and mU51'C ,airj,4tiq,; ini )rw"Ili: n on, 711'-llenrbs, Viand conference tI t E` :r - hta"thy Y5 It aYe r recreation complex wfth aquatic faci ~Iq 0,11-t F :IIr Igly F: flln l ( r . recital frall ti c-1 ,Frt JII eCe IPi pr a rlar 1u~In~. ~I,r r .nr, l;l P ~l, .r. yyi0.q =!P ,r rite A h ']`Ili''J Y _ Uilf -'(1 1J1P RF fa`l n h v~: yrps -i- f I r • v,doi0 On121EnUn.l Fari a,` Ot t e rI~'S d 1 IJf{:,=iii nll ~E i I X11 ir'li, 3S ip r`IFI iF li5 Lf ti ~~a„ran • lF; F) - r~ - fi it'iF (r r?7itl~ 7: fJ~ICnC_;-~'f .'(9r 7'l 9' r:Iil Ct ~~ir? t iil it C_~ 1 w r ~~r olC din Itlrl r o rq y'kV#° r - ~a 4Mt"'',) a v ~,ti r gr r r r m' ~ a r= jr, y,~ ,c„ M _•,.9 Wit, w r.- ~.a " v,.:., ,'rC+'~., rynv;', 4.r 7 - J.: ` ~ `t \ ti f~,f` tti x .ga,: y1~x `a* t7Y'kx''Y, ~p~ ''ty~ t ? .C -figg"" ~T ~ t'. i• ~.~.iy"T; ? ~ p::,;',' , s r ~K i r ~ J } r, i.. F~7` i5i"".re 4c as ? k y II ~ - rn _ ~ s~i o4' t # Y Y -v r 1~~t Y t- 5i f-. r .L;' 7C~' n~ t ~`tT fr C ,ti 1•C15 ~ f - t 1 a r 44` - ~ ! 'mss nit ~rx c 41 c ,u'.1 x~.._ •Y.~2hf s~r A,:1i ~.~.£r.Al..~ta4[ Y'*a°\ ~ ~iX ' T ;tic ? d' 3 5 {:s1.s's,a`r' ran stk 'a.9,•'NW''.`.' Mr•~y~f'~'•Y ,k ~ ~y'p`=~•'yxi'r,,"_. yk aiy -I , ' y tisx~ y F n j[ h .a n f f -Rih i std r: of Irk e at C r CU Ia Y ; 1 • -F. Y Vr ? 'r. A'''z :v^'s ) g~y.; s'<f, 1A ~ k RJ' •iL li: #a '~_`A•` 'h~ M1`•< Y.:i.: i, 4•{4L.Ji j* 4.lfw A~~•L-..~~~~~c,~7'~~:'i,~2e WjXrt Centre, cornN pr yes three progr: S ,r w ayfFb:wSy F ;ff Y a,.prY.Y Y. l rtY; world-class conference fa clit S' mn~ THE CENTRE FOR THE ARTS: THE CENTRE FOR MORN`' lWat promotes creative innovation and fosters an internationally • 'is devoted to raistTtg AVfl~#~ respected forum for artistic exploration and cross-disciplinary affecting tntfdnf it! ertii ideas, ,,.,.*,Pro r3us'; tibk y{ 1e r • is committed to contemporary art-making and :reflectin th ''fir cultural diversity of the Canadian and global art communities; provides professional development opportunities for artists in the tl"lll~n{~j'>ysjy=, following disciplines: music & sound, new media, media & visual W drts, writing & publishin theatre arts, and Abor 9, ignal arts. THE CENTRE FOR MANAGEMENT: • builds and delivers customized leadership development programs, to groups from public, private, and third sector employees, s • provides experiential leadership and competency training to •#oV1de~ jeF& . individual leaders and managers, "A N } eWN''' , irflu~tftialt? h1j~. ° • offers over 100 different public ro rams p g in the corporate, • offers_ 1T government, Aboriginal, community, not-for-profit, and Se#~s:, =;r~x;":.,'~ •~~r':•''' 'fir, n environmental sectors. ':x';i•` ' urrf+a 't" M s.~ t~G 3syg~: "`c`i~`$"6A°,~~y ~,°••y y~.,.:.y:~ :'fir'±:....',: .e , F a. - ..............`'i`4 sir-. ~p.`r~` f}?'n war`=x ,'^,~£r+:Ayai ~ We are exhilarated by the Ai' T H E ADVAa'mA CEMENT x, this year. The stage is set, internally end externally, for a renewed approach to Cr""EATIVE PROGRAMMING. S. Yi :Sly > sF~ '7i r (I ''`T f` -STT fC°I~ "err, -^a+ 7r m-_-,!' -n 't'---,q !ro- 'f t y 3 -,4 y ,;;r v Zs. 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'-s~",•, - ANNUAL PO 0 0 FINANCIALsnapshot (in thousands of dollars) I For the fiscal year October 1, 1999 to September 30, 2000 i EXPENSES Salaries, Wages, & Benefits $19,013 G i Scholarship & Financial Assistance $2,729 „V , Supplies & Materials i $3,247 6wwv_': d Facility Operating $2,622 kallld}; l Purchased Services $3,656 F; Travel & Related $1,602 Financial Costs $802 Marketing & Promotion $884 Vehicles & Equipment $1,328 Amortization of Capital Assets $2,379 & Loss on Disposal of Capital Assets i r REVENUES - Accommodation, Sales, Rentals & Services $18,173 Operating Grant $9,372 - Tuition & Related Fees $5,452 ~elekh~p,,, - Donations & Other Contributions $1,816 fw Other Grants $1,710 Investment Income $596 Amortization of Deferred Expended $1,783 r Capital Contributions • ~ z`=~ti<V~id~;al"Y~f~~;~i~~it~~939'~`, ~:~,~6tb76"~ r, For complete audited financial statements, please call 1.800.422.2633 or e-mail communicationsobanffcentre.ca. ; II 4 O S& sponsorships y' Through their generosity and dedication, donors Frances Alan PILu t FRIENDS $1,000 TO $2,999 Judy and William Kilbourne enable many aspects of the Banff Centre Barbara and Jol n Fuole Ackroyd, Piasta, Roth and Day Jeannette and Frank King t j experience. They provide financial assistance to RBC Dominion Securities Inc. Alberta Energy Company Ltd. Margot and David Kitchen ' artists and community and not-for-profit leaders Royal Bank of Canada Dr. Gail Andrew Shelley Kwinter who could not otherwise afford opportunities for Daryl K. Seaman Anonymous Mr. and Mrs. Jack Lee Y professional development and growth, and their Toshimi and William Sembo Barlow Developments Sylvia Lee r support assists The Banff Centre in creating Ruth S. Silver Beverley and Thomas Berekoff Masuko Ushioda Lesser and Laurence Lesser innovative programs and maintaining world-class Sun Life Assurance Company of Canada Diane and David Bond Sandra and Norman Marenych facilities. We thank the following individuals, Carolyn and David Tavender Brewster Susan and Graeme McDonald, CM corporations, and foundations for their generous Gerald P. Thomas and Irene Campbell The Calgary Foundation MDS Capital Corp. support. The Toronto Dominion Bank Canadian Federation of University Women Betty MacRae and David Miyauchi TransCanada Pipelines Limited Canadian Occidental Petroleum Ltd. Dorothea Macdonnell These lists acknowledge donations Trimac Limited Cavell Energy Corporation Manna Catering received between October 1, 1999 and Craighton and Irene Twa Laurel and S. Robert Chad Masters Gallery Ltd. December 31, 2000. Weyerhaeuser Canada Ltd. Elizabeth and Cyril Challice Judith and Sam Mastromonaco Joan and Marshall Williams City Bakery Sates Corp. Ella Joy and John E. Maybin PRESIDENT'S CIRCLE $5,000 PLUS Gunnar Wohlfarth Margaret Clarke Ann and Bud McCaig The Herb Alpert Foundation Sally and Don Wright Phyllis and William Cochrane Jerry W. McCarthy Anonymous Martha R. Cohen, CM Merak Projects Ltd. A.W.A. and Nancy Bellstedt FRIENDS $3,000 TO $4,999 Gertrude and Martin Cohos Harold Milavsky and Marilyn Romanovsky Sheila and Peter Bentley Anonymous The Cohos Evamy Partners Mirvish Productions Children of Sheila and Peter Bentley ATCO Electric Steacy and Alan Collyer Dr. Louis Muhlstock Bissett & Associates Investment ATCO Gas Michael B. Davies The Norfolk Group Management Ltd. Jenny and Hy Belzberg Tony Dilawri and Ellen Gerritse Northern Telecom Canada Limited Canadian Imperial Bank of Commerce Burnet Duckworth and Palmer Marc Durand Stuart Olson Construction Inc. The Chawkers Foundation Tannis and Stephen Cochrane EECOL Electric Ltd. Barbara and James Palmer, QC, OC Coca-Cola Beverages Ltd. Edmonton Community Foundation Rosemary and K. Michael Edwards Myra and Maurice Paperny The Herald Crabtree Foundation Jane and Glen Edwards The Fraser Elliott Foundation Dr. Arlene and Mr. Philip G. Pointing The Estate of Sonia de Grandmaison Pamela M. Grigg CB Richard Ellis Alberta Limited Process Colour Margaret and Jim Fleck Richard Haskayne The English-Speaking Union of Prudential Steel Ltd. Alice Chan and Dr. Chen Prong Ann and Lyman Henderson the Commonwealth The Rimrock Resort Hotel The Great-West Life Assurance Company Glenda and William Hess Fluor Daniel Canada Inc. Ms. Barbara Robison Kathy and Ross Grieve Hong-yol and Soo-Ok Kim Foothills Pipe Lines Ltd. Rockmount Corporation Nona and William Heaslip Investors Group Inc. Margaret and Robert Fraleigh Annie Romanchuk Lotte and John Hecht Memorial Foundation Karyn, Thomas and Jordan Keenan Karen and Gary Frey Judy and Richard Rose Cornelia Hermann Eric Leslie Judy and Howard Gimbel Rudi Peet Goldsmith Rebecca and Harley Hotchkiss Jeanne and Peter Lougheed Mr. and Mrs. Joseph Glass Margaret Sampson Husky Oil Ltd. Mr. and Mrs. J.E. Newail Susan J. Glass In memory of Dr. Kiriti Sarkar Imperial Oil Limited Gayle and Philip Olsson Judy and Ian Griffin Barbara and Duane Schmeeckle Barbara James and Dr. Eric James PanCanadian Petroleum Limited Griffiths McBurney & Partners Scotiabank Sonja and Michael M. Koerner Pirie Foundation The Hamber Foundation Jane Shapiro Lafarge Canada Inc. Royal Trust Company Mary E. Hofstetter and David Riggs Mrs. Rosalie Sharp Eric Leslie Donald R. Seaman Erin M. Hogg Mary and Richard Shaw The Alvin and Mona Libin Foundation Patricia and Kenneth Taylor Henry N.R. Jackman Foundation Shell Canada Limited The McCain Foundation Sarah and Benjamin Torshinsky Colin Jackson Brent and Gail Shervey Joyce and David McClement TransAlta Corporation Robert Jennings and Elizabeth Siksika Board of Education The Estate of Ruby Mercer Vladimir Wolodarsky Henderson Jennings Sprint Canada Inc. The Nickle Family Foundation Betty-Jane Wylie Elizabeth and Kevin P. Kavanagh Stantec Consulting Ltd. Elizabeth Sawyer-Parisot and Aldo Parisot Keller Foods Talisman Energy Inc. ' - ANNUAL PORT 0 0 Dr. W. Lynn Tanner Barbara and Warren Goldring Jerry Sutherland ENDOWMENTS GENERATING UP TO $9,999 TELUS Corporation Olive and Peter Green Ida and Samuel Switzer IN ANNUAL EARNINGS A.Vanden Brink Betty and Robert Hamilton Tawow Resources Inc. Aboriginal Women's Voices Patricia and Robert Wan Margaret and Rick Harrop Touchstones Gem Mine Marjorie and Neil Armstrong Endowment Mr. and Mrs. J.D. Watson Mary and Donald Harvie Town of Banff Scholarship Wawanesa Mutual Insurance Co. Gabriella and Alastair Hay Freya and Ossi Treutler Harold Douglas Brown Endowment Scholarship Joan and Len Hooper Katie and Fred Valentine Donald and Stella Cameron Memorial Scholarships SUPPORTERS $500 TO $999 Horne & Pitfield Leslie A. Vanderzwet Dr. William A. Cochrane Scholarship AIIC Diane and Daryl Howard Madie and Hal Walker De Grandmaison Scholarship Alberta Treasury Branches Paula and Steve Kennedy Watson Wyatt & Company Eaton Scholarship Fund Jacqueline Allison Bruce Kvellestad Penny and Graham Weir Frelyn Memorial Scholarships Anonymous John and Naomi Lacey Dr. and Mrs. Harry Wiseman Laszlo L. Funtek Scholarship Marjorie and Neil Armstrong R.W.A. Laidlaw Margaret and Rolf Wuensche Home Oil Company Limited Scholarships Astra Zeneca Lake O'Hara Lodge Shirley and Ralph Zielsdorf Alan Hooper Memorial Scholarship Attache Concierge John Douglas Lama Marek Jablonski Piano Endowment Mr. and Mrs. Chris Bain Marion and Allen Lambert ENDOWMENTS Michael and Sonja Koerner Scholarship David Beatty Glenna and Kenneth Lambert Many individuals, families, or organizations have Ian S. Lee Memorial Scholarship Big Rock Brewery Ava Lee selected The Banff Centre to establish David and Peggy Leighton Scholarship Jane and Dale Birdsell The Lighting Centre endowment funds. Proceeds generated provide John Linn Memorial Scholarships Birks Family Foundation Jean and Gerald Luthy scholarships or program support for artists and Helen Macfarlane Allison Scholarship j BKDI Architects Brian Macdonald and Annette av Paul community and not-for-profit leaders, in Lenora P. Masters Scholarships Judge Irwin A. Blackstone Brenda and James F.N. Mackie perpetuity. Through endowment funds, donors Ken McVey Memorial Scholarship The S.M. Blair Family Foundation Jack and Nancy MacLeod make a lasting impact on The Banff Centre. A Stephen Maxym Scholarship Bridge Brand Food Services Doug and Uane Macnamara total of 96 endowment funds with a cumulative Ken and Marie Madsen Endowment Scholarships Brimstone Holdings Limited Sandy,and Cecile Mactaggart, Cemac Limited principal value of over $5.8 million are presently Fiona Mee Scholarship Wendy and Don Brownie Ken Madsen held. All endowment funds are listed on an on- Tevie and Arliss Miller Scholarship Robert Calvert Magin Energy Inc. going basis in CENTREspect, our newsletter for W.O. Mitchell Endowment Joan and Scotty Cameron Stuart Man friends and supporters. The following endowment Louis Muhlstock Scholarship Canmore Training Centre Marshall & Associates Architecture list includes those funds that continue to receive Gladys and Merrill Muttart Foundation Anne-Marie Canning Alice-Marie and John B. Maughan additional support and whose principal balance Scholarships Central Okanagan Foundation Vera N. McGinn is in excess of $25,000. Nova Corporation of Alberta Scholarship Susan and Jeffrey Chad McLennan Ross Cyril and Mary Paris Memorial Scholarship Crestar Energy Miller Thompson ENDOWMENTS GENERATING OVER $25,000 Herb and Ivy Paris Scholarship Doris and Edward Daughney Monarch Cable IN ANNUAL EARNINGS Gertrude and Ernest E. Poole Scholarship Niek M. de Groot David Morrison Paul D. Fleck Fellowships in the Arts Endowment Nan and William Dickie Susan and Gerald Moysa Maclean-Hunter Fellowship Awards Edith Marion Ramsay Memorial Scholarship Evelyn Main and Jim Dinning National Geographic Society Annie Romanchuk Scholarship Wilma and Thomas Dobson Dr. James Parker ENDOWMENTS GENERATING $10,000 TO Boris Roubakine Memorial Scholarships Anne and J. Stefan Dupre Jon Kimura Parker $24,999 IN ANNUAL EARNINGS Andres Segovia Memorial Scholarship Maureen and Edmond G. Eberts PCL Construction Group Inc. Jenny Belzberg Scholarship Rousseau et Vermette Scholarship Catherine Evamy Peace Hills Trust Canadian Pacific Hotels Scholarship Andrew David Shapiro Memorial Scholarship Fabutan Plaza Escada Ladies Wear Frederick Louis Crosby Memorial Scholarship Singleton Family Scholarship Maureen and John Fair Elizabeth and Richard Raum Clifford E. Lee Choreography Award Amanda Fryk Skarin Memorial Scholarship Tibor Fekete David and Bonnie Robottom Jeanne and Peter Lougheed Scholarships Barbara Spohr Memorial Award Mrs. Alma E. Garbert Thelma Rosner Ruby Mercer Opera Award Sunwapta Broadcasting Limited Scholarship GE Capital Technology Mr. and Mrs. James Shaw Jr. Barbara and John E. Poole Scholarships Carolyn Tavender Scholarship Geanel Restaurant Grant and Elsie Smith Endowment Sir Mark Turner Memorial Scholarship Endowment Sandy and Terry Gibson Standish Hardware Marshall M. Williams Scholarship Adele Wiseman Scholarship Gluskin Sheff + Associates Inc. Rosetta and Mario Stella Wizan Film Properties Inc. Endowment L f 1 ANNUAL PO O O d SPONSORS SPONSORS $10,000 TO $24,999 BBSCTV La Sept/ARTE The following have provided generous Antorchas Foundation Bell Intrigna Lite 96 CHFM sponsorship support as well as expertise and Apple Bennett Jones Verchere Barristers and Solicitors Maclab Enterprise shared resources for fundraising events and Banff Crag & Canyon Biota.org Maclean Hunter special programs at The Banff Centre. Please note BCE Blaney/McMurty/Stapells/Freedman Macleod Dixon that a composite listing of all contributors is Big Rock Brewery Ltd. Blue Skies Matrix Video Communication included on an on-going basis in CENTREspect, Brewster BMW Canada Inc. McMillan Binch our newsletter for friends and supporters. Cascade Plaza Bridge Brand Food Service MGM Interactive/United Artists Daniel Langlois Foundation Burnet Duckworth & Palmer Momentum Media Group OVER $100,000 Director's Guild of Canada Cactus Ridge Developments Ltd. Monarch Cable Systems Eagle Creek Travel Gear Economic Development, Alberta CAIIA Monica Stevens Design National Geographic Society Four Seasons Hotels Inc. Calgary Exhibition and Stampede Montreal Festival of New Cinema, Video and Parks Canada Imperial Oil Limited Canadian Film and Television Production New Media Lake Louise Ski Area Association Nesta OVER $25,000 Mountain FM Canadian Independent Film Caucus Nikon Canada AFA France Performers Guild Castle Mountain Furnishings One Step Beyond Worldwide Air Canada Petzl Centre de Creation pour la Realite Virtuelle Osage Associates Alberta Theatre Projects ProCall Marketing CFCN Panasonic Broadcast Systems Autumn Leaf Performance RealNetworks CKUA Pengrowth Management Banff Springs Hotel SGI Clarice Seibens Performing Arts Lab Banff Televison Festival Silicon Valley North GMT Country Music Television Petro-Canada Bank of Montreal Tech BC Coca-Cola Beverages Ltd. Plaza Escada Ladies Wear Calgary Herald The Toronto-Dominion Bank Contact Consortium Pthalo Systems Canadian Mountain Holidays TransCanada PipeLines Limited Cyberpas Real World Multimedia Cancom Trimac Limited Digital Earth Society Running Room Canada Christie Digital WIC Digital Village Semiotexte Creative Women Workshops Women in Film & Television Discovery Channel Serca Food Service Dunham Bootmakers Writers Guild of Canada DNA Multimedia Sharing Stones Eveo.Com Xerox Canada Ltd. Donahue Ernst & Young Shaw Communications Husky Oil Ltd. Dr. John McCall SMART Toronto lain Baxter SPONSORS $2,000 TO $9,999 du Maurier Arts SPIED International Janey Adams Pouls A La Carte Kitchen Edmonton New Media Association Softlmage Lynne Superstein-Raber Abbot Pass Trading Company/The Hostel Shop European Cultural Backbone Stain.org Weyerhaeuser Canada Ltd. Alberta College of Art and Design Exploding Cinema Stone's Jewellery 'k Malden Mills - Polartec Alberta New Media Extend Media Sun Microsystems Montage Alive TV Fast Forward The Cohos Evamy Partners Patagonia Alliance/Atlantis FirstEnergy Capital The Mountaineers f Quokka Sports - Mountainzone.com Alpine Club of Canada Fraser Milner Casgrain Toronto Dominion Bank rI Royal Bank of Canada AMPIA French Ministry of Foreign Affairs/Consulate Touchstones Gem Mine l Royal Canadian Pacific and Canadian Arizona State University General of France, Vancouver TR Labs Pacific Railway ARTEC Honeywell Limited TSIS Shakespeare in the Park Arts Alliance Industry Canada Universitad de Sao Paulo Stentor Attache Concierge Interactive Multimedia Arts &Technologies Universite de Quebec a Montreal TELUS Corporation Autonomous University of Mexico Association (IMAT) University of Alberta The University of California; Davis, Irvine, Avenue Publications Interval Research California University of Buenos Aires Los Angeles, Santa Cruz, San Diego (DARNet) Banff Book and Art Den [SEA University of Calgary University of Surrey UK Banff Caribou Lodge ITUA Institute, Brazil University of Calgary - Comm Media Yolande and Dr. Howard Freeze Banff Lake Louise Sky Shuttle Kansas Art Institute University of Southern California BBC New Media La Cite Walker Arts i a, ANNUAL P T O O Walt Disney Imagineers National r T aininn Contribut nn Proaram Training pro grams at the Banff Centre^for the V m W_7. 7 enger NMRA lli r N Arts are me possible by a contr bution frorri West Canadian Color National F . r.rch :until the,,DepartnI of Canadian Heritage andthe a , cy r Wexner Centre 'GovEimn -w of 111h-,Ia ~~p~rtir?nr of Human F urces Devglopiientl Whyte Museum ,SCI r ; - Canada through the i!a'~ -.its ire ningr, ~s Wildlife Social Science,rd Humaniiti~ > Pcst~ urch Contribution Program ZAT Council"'of Can id,, ; F;Ct Canadian Pammolne Software,,Humaii R"u;- Council nerRaga ""son, PUBLIC PARTNERS Sun Microsystems -saa. r, de.eror x mw Alberta Foundation for the Arts ~,b"o:~:;aran.me.as. `.•w„ n~ 7eletilm Canada Alberta Infrastructure ,Wellcom,Foundation a° " a Alberta Learning Western Economic Di ca r n Cai,aJa s rl € a I Alberta Research Council r ~`n ar d 0 n w e a as az Alberta Science and Research Authority (ASRA) RECENT~MAJOR C:APITA.i. DONORS HAVE CHARITABLE REGISTR4TION NUMBERS APTN INCLUDED: a ara y+ rr r % Archives Society of Alberta + ? t Amoco, Canada Petrel nm Ccr,pan; Ltd, Mahe {a I1"!2 4955 RR0001 ~ ~ ~ ~ Arts Council of England "Anonymous Audio Software Company ATCO Electric s? F. > a i sl ? Australia Council ATCO Gas Fomcre ;aform atnn about supporting Australia Film Commission ATCO Ltd The Ei i,ff Cent e , lPa;a contact the v S r "r 'At N s F?! Australia Network for Art and Technology Canfor CorporationiP tAr j .G, Brntl v OC British Columbia Film Children of Sheila and Pater Bentley M ay ? , a~;~ .Q xr YA_ British Council $irks Family Foundatio; 403-762-6217 1-806-422-2633 Canada Council for the Arts Niek M. de Groot , 1f4 ; a f#lx'^hF# m Canada House, UK Margaret and Jim Fleck _ logizes for any errors of5 Canadian Council of Archives The Great-West Life Insurance Cori pang c< c ;sting. Canadian Cultural Centre, Paris Imperial Oil Limited r Canadian Foundation for Innovation (CFI) The Kahanoff Foundation Canadian Human Resources Council Elizabeth and Kevin Kavanaugh qy t Canarie Judy and William Kilbourne` CBC Magnatex Service ,Group S1F CMPP The Estate of Ruby Mercer Community Lottery Board The Molson Companies Limited ; h } 7 Department of Alberta Economic Development .;Bank of Montreal Department of Canadian Heritage NOVA Corporation of Alberta , a " Department of Foreign Affairs and International Petro Canada A 9 Y: Nr V Trade (DFAIT i 'ti rr ) Royal Bank of Canada Fondo National para la Cultura y las Antes (FONCA) Royal Bank Financial' Group n The French Embassy in Canada Sceptre Resources Limited tw g r wr rip ,y{ M, t i Federal Summer Student Employment Grant :Carolyn Sifton Foundation Government of Alberta Sun Life Assurance Company of Canada Human Resources Development Canada Talisman Energy Inc.. s s a` ~ Industry Canada Patricia and Kenneth Taylor r Informatics Circle of Research Excellence, TELUS'Corporation Alberta (iCORE) TransAlta Corporation iZPZ The Toronto-Dominion Bank t " Knowledge Network TransCanada Pipelines Limited . { Millennium Fund of Canada R., Howard Webster Femidatlon U a = z + ri u Multimedia Advanced Computational rr Infrastructure (MACI) ; < {tl#a r z r STS: Ss:~atla;.yr.; ..r,Y•; si-a - • S ` n'. uS'~-`.Y:s<':s.5'j r^ i'~'J ' k. h" rsp s°~n~,5 ~sz>~;'~''~t;~,~}~'~,.a°ca~;~: K..,::K,#y~• ~5ar L ,ys.:P`r a.ixs'^.z'';,q uric.. , a:• Y~, ~r ~ i ~~7g~4 ~ tifyyh g i~^ x op" ROGK AM -M I 146, r a •,r~~'~'iF~ d F ~Y~:X Yur~:~`A%S RyyV:,: ~ _ P r x^ a~ RE D L-) R' , a s .a:, _ k nu .U "~.$ks,sii:;~ rA s gar .s=~:'~Y ?.Y`x 't 'Y 3 t THE BANFF CENTRE For more information, please contact The Banff Centre's communications department at Box 1020 Banff, Alberta TOL OCO Tel: 403-762-6157, 1-800-422-2633 Fax: 403-762-6158 e-mail: communications(Pbanffcentre.ca or visit our Web site at www.banffcentre.ca Produced by: The Banff Centre's Communications department, March 2001 Photo Credits: Don Lee, Trudie Lee Photography, John Chong, Baiba Morrow Vail Chamber & Business Association 241 South Frontage Road East Suite 2 phone: 970-477-0075 Vail, Colorado 81657 fax: 970-477-0079 email: vcba@vail.net Vail Town Council 75 S. Frontage Road Vail, Colorado 81657 April 19, 2001 Dear Vail Town Council, We must begin by saying the Vail Chamber & Business Association is appreciative of the amount of work that event organizers put into Special Event production and recognize the value of the events in our town. We will continue to endorse Special Events within the core of Vail Village and Lionshead as we believe that Special Events add to the vitality of the Vail community and enhance our guests' overall experience. This document serves as an interim solution to a problem which arises only a small percentage of the time when Special Events are held in Vail. The long term solution and ultimate goal of all interested parties relating to Special Events is the development of a permanent area for events to occur, including staging and expo areas at the base of the Vista Bahn in Vail Village or Gondola in Lionshead. We implore you to continue to seek solutions to this situation which while currently a problem, could ultimately become. one of `'ail's greatest assets. In the meantime, while we recognize that each Special Event will not benefit each :merchant, our objective is to ensure that no Special Events unduly harm any individual merchant. It is with that spirit that we undertook the development of the following document. After many meetings, much deliberation and controversy, the Special Events Guidelines have been agreed upon by the parties involved. All details have been agreed upon and spelled out within with the exception of the procedure by which appeals are reviewed. At the suggestion of Bill Jensen; in one of the many brainstorming sessions that surrounded this project, the Town of Vail Council will. serve as the arbitrators in the, appeal process when an event promoter and merchant when an agreement cannot be reached. The Town Council will function not as the council per se, but rather in the same fashion as it does when serving as the Marketing Board or Housing Authority Board, under the guise of the Special Events Arbitration Board. While Bill's suggestion was that the dissatisfied merchant's appeal must be over ruled unanimously for the controversial event component to continue, it was suggested by Sybil Navas that a more realistic and comfortable goal would be a 6 -1 majority to override the merchant's appeal. The intent of all parties is that all seven council members must have input, as each council member's input is ever so important in this process. That is why we request your assistance in developing a method, by which each council member, or in this case Arbitration Board Member, can be polled and a consensus reached. The hearing need not occur in conjunction with Town Council meetings and the final decision could be disseminated via email, phone or fax. To facilitate the above mentioned processes as well as the enforcement of current Town event statues, we support the hiring of Special Events Coordinator by the Town of Vail. In addition to ensuring Event Promoter compliance with the town's restrictions during the entire permitted event, the Coordinator would also supervise the collection of TOV sales tax. One last thought, while these are the guidelines set by and adhered to the event promoters mentioned herein, these guidelines also apply to any other event promoters who execute events within the Town of Vail. Thank you for your support of the Vail Chamber & Business Association, as well as continued support of Special Events in our community. S nce y, aye erry Sid t Vail Chamber & Business Association Vail Chamber & . Business 1lAsSOCidtiOn 241 South Frontage Road East Suite 2 phone: 970-477-0075 Vail, Colorado 81657 fax: 970-477-0079 email: vcba@vail.net Vail Special Event Guidelines 1. Sponsors not selling or giving away product within the core of the Village, Lionshead or at the base of the Vista Balm will not be subject to approval by the VCBA. 2. The Special Events Permit Process will include the following questions: - Does the Event Promoter hold the merchandise rights to the event? If not, who does? - Will the merchandise product be offered to local merchants? If so, merchandise shall be sold at a minimum of keystone throughout the entirety of the event. 3. Merchants and promoters will agree to specific locations for booths to be set up in the Village core and Lionshead areas. These locations will be utilized similarly to the current plan for car placements. A booth map, including dimensions and heights, will be a part of the Special Events permit that each promoter shall complete. Placement of all objects (to include tents, displays, booths, vehicles, etc.) shall not block existing merchant pedestrian access or abut display windows. 4. Locations for stage set ups will be studied and approved by the Town of Vail, VCBA and event promoters in conjunction with the Special Event Process review. 5. Sponsors/Event promoters may sell or give-a-way a product only with the permission of the Town of Vail. The Town shall notify the VCBA of the pending application to sell or give-a-way any product affecting the Special Product Merchants. The intent is to eliminate the potential for hit and run vendors disguised as small dollar sponsors. The VCBA will be responsible for contacting the affected parties and facilitating a solution, if one is required. If a solution cannot be reached, the affected merchant has the right to appeal to the Vail Town Council through the VCBA. The Event promoter or sponsor must receive a 6 -1 vote of council support to proceed after an appeal has been filed. This vote may be exercised by proxy at the council level. 6. Specific Product Merchants are businesses which are dependant on the sale of one type of product for a majority of their gross sales. Sponsors/Event promoters may not sell or give away product that impacts Specific Product Merchants without the expressed permission of the impacted business. Product give-a-ways shall be provided in sample size portions unless otherwise agreed upon with the Specific Product Merchant. Sample size portions for beverages must be no more than 4oz and served in no larger than a 4oz container unless otherwise agreed upon with the Specific Product Merchant. Examples of items which represent the Specific Product Merchant, include eyewear, ice cream, coffee and t- shirts (with the exception of event t-shirts). This list will be reviewed at the end of 2002 unless otherwise agreed to by the VCBA, Town of Vail and special event promoters. 7. Special events promoters will be required to have refuse removal accomplished before the beginning of business of the day following the event. Vendor pick up and drop off shall be accomplished to conform with existing traffic regulations. Vendors must comply with operating during the full hours of the event. Set up and tear down must be completed within that framework. 8. Temporary outside vendors will never be allowed in Vail outside of a Special Event, Street Artisan or Street Entertainers permit. 9. We support the hiring of Special Events Coordinator by the Town of Vail to ensure event compliance with the town's restrictions during the entire permitted event, from set-up through clean-up, including the collection of TOV sales tax. It is unfair to expect individual merchants to act as impromptu Code Enforcement Officers when event . participants block doors with exhibits, set up larger displays than agreed, or in places other than agreed, fail to enforce limits on liquor licenses, or abandon event refuse for days after the event is over. 10. The long term solution and ultimate goal of all interested parties relating to Special Events is the development of a permanent area for events to occur, including staging and expo areas at the base of the Vista Bahn in Vail Village or Gondola in Lionshead. 11. While these guidelines have been agreed to by the signing parties, they are by no means limited to governing only these parties' activities. As other event promoters make application to the Town of Vail, they too, will be subject to these guidelines. Ka4Fy Date Vail Chamber & Business Association Herb Heneman Date Highline Sports Group Ceil Foltz Date Vail Valley Formation Joel Health Date Vail Valley Tourism & Convention Bureau 7. Special events promoters will be required to have refuse removal accomplished before the beginning of business of the day following the event. Vendor pick up and drop off shall be accomplished to conform with existing traffic regulations. Vendors must comply with operating during the full hours of the event. Set up and tear down must be completed within that framework. 8. Temporary outside vendors will never be allowed in Vail outside of a Special Event, Street Artisan or Street Entertainers permit. 9. We support the hiring of Special Events Coordinator by the Town of Vail to ensure event compliance with the town's restrictions during the entire permitted event, from set-up through clean-up, including the collection of TOV sales tax. It is unfair to expect individual merchants to act as impromptu Code Enforcement Officers when event participants block doors with exhibits, set up larger displays than agreed, or in places other than agreed, fail to enforce limits on liquor licenses, or abandon event refuse for days after the event is over. 10. The long term solution and ultimate goal of all interested parties relating to Special Events is the development of a permanent area for events to occur, including staging and expo areas at the base of the Vista Balm in Vail Village or Gondola in Lionshead. 11. While these guidelines have been agreed to by the signing parties, they are by no means limited to governing only these parties' activities. As other event promoters make application to the Town of Vail, they too, will be subject to these guidelines. Kaye Ferry Date Vail Chamber & Business Association Scott McCormick Date Highline Sports Group Ceil Foltz Date Vail Valley Foundation elXealth Date Vail Va y Tourism & Convention Bureau SENT SY: ELEVATION, INC; 970 476 6890; APR-19-01 21:52; PAGE 3/3 Apr-18-2001 02:44pm Pram-VAIL CHAMBER AND BUSINESS ASSOCIATION AS 1704T700T9 T-777 P 003/003 F-290 7. Special cvcnts prmoters will be required to have rellum removal accomplished before the bey ring of business of the day following the event. Vendor pick up and drop off shall be accomplished to conform with existing traffic regulations. Vendors must comply with operating during the full hours of the event. Set up and scar down must be completed within that framework. 8. Temporary outside vendors will never be allowed in Vail outside of a Special Event, Street Artisan or Street Entertainers permit. 9. We support the hiring of Special Events Coordinator by the Town of Vail to ensure event compliance with the town's restrictions during the entire permitted event, from set-up through clean-up, including the collection of TOV sales tax. 11 is unfair to expect individual merchants to act as impromptu Code Enforcement Officers when event participants block doors with exhibits, set up larger displays than agreed, or in places other than agreed, fail to enforce limits on liquor licenses, or abandon event refuse for days after the event is over. 10. The long term solution and ultimate goal of all interested parties relating to Special Events is the development of a,permanem area for events to occur, including staging and areas at the base of the Vista Balm in Vail Village or Gondola in Lionshead. 11. While these guidelines have been agmd to by the signing parties, they are by no means limited to governing only these parties' activities. AS other event promatrrs make application To The Town of Vail, they too, will be subject to these guidelines. Kaye Ferry Date Vail Chamber & Business Association Scott McCormick Date Highline Sports Ceil Foltz Date Vail Valley Foundation Joel Health Date Vail Valley Tourism & Convention Bureau TOWN OF VAIL Town Council Critical Strategies Action Plan September 2000- November 2001 Council Status Next Council Point of Contact/ Action Timeline Date Lead Employee Community Alignment & Partnerships ¦ Set CounciINRI 14 month Follow up meeting with VRI retreat held on 4110. Bob McLaurin TBD Bob McLaurin working to set next meeting date with VRI. ¦ Begin report out to community at "Peer 14 month Additional meetings for 2001 TBD Suzanne Silverthorn Resort" meeting to be scheduled ¦ Redefine TOVNRI The Council needs to decide Task Force 14 month how it wishes to proceed on 4/10/01 Town Council this matter. ¦ Define desired Process to be designed as 4/10/01 outcomes by next step in constituent Bob McLaurin creating a vivid 14 month Partnership efforts; topic Suzanne Silverthorn description for 2005, is on agenda for April 10 Russell Forest 2010, 2015, 2020 meeting with VRI ¦ Consolidate Morter/Acker architects will Information Booths 14 month make a preliminary 4/24/01 Pam Brandmeyer presentation to the Council on 4/24. 4/17/01 Vdheads/matrix Council Status Next Council Point of Contactl Action Timeline Date Lead Employee ¦ Work w/ Merchants VVF, TCB and Village to define approval 6 month Merchants are discussing Pam Brandmeyer procedures for this issue (without TO V) . TBD Bob McLaurin special events When they reach agreement will report back to Council on their mutually agreed upon approach to Special Events. 1-70 Noise Abatement 14 montth • Staff preparing cost ¦ Identify Options estimate for wall 5/1/01 Greg Hall ¦ Identify Funding mitigation • Determine to what extent TBD Town Council the TOV is willing to fund noise mitigation • Noise wall solution being 6/1/01 Suzanne Silverthorn probed in TOV Citizen Survey 6 month Potential Short term solutions 05/08/01 Greg Hall include: Greg Morrison ¦ Lower overall speed limit ¦ Differential Speed Limit (for trucks ¦ Enforce current state law on engine mufflers ¦ Restrict engine brakes 4/17/01 2 Council Status Next Council Point of Contact/ Action Timeline Date Lead Employee ¦ Maintenance Maintain natural environment and town Partnership Program with infrastructure VRI ¦ Water Quality On going Everyone ¦ Foster stewardship & partnership 6 & 14 ¦ Solid Waste months ¦ Achieve Disney ENSAR standards ¦ Green Star Program ¦ Reinstitute "Adopt-a- ¦ Noxious Weeds Path/Street" • Trip to Disney World scheduled for late April. ¦ Clean Pedestrian Areas ¦ Well lit, clean parking structures ¦ Village Parking 14 month Structural engineering report Nina Timm Structure (retail) complete. $2-4 million to NA Greg Hall stabilize berm. • What size footprint do we buy: 8,100 SF (270 ft. x 30 ft)= $4M 8,100 SF = $500/SF $2M 8,100 SF = $250/SF OR $11-22 M/acre Council to get public feedback on commercial TBD Town Council space built by TOV. ¦ Review Uniform Gary Goodell Building Code and 14 month Presentation to Council Mike McGee Fire Code occurred on 12/12. Staff 05/22 Tom Moorhead preparing appeals procedure. Greg Morrison 4/17/01 3 Council Status Next Council Point of Contact/ Action Timeline Date Lead Employee ¦ Community 6 &14 Council Authorized 4/24 - Design Facilities Vail month preliminary design on 4117 preference Center exercise Russ Forrest Bob McLaurin Special Events VVF, TCB and Village ¦ Solicit input from 6 month Merchants are discussing TBD Pam Brandmeyer event organizers this issue (with out TOV). Bob McLaurin When they reach agreement will report back to Council on their mutually agreed upon approach to Special Events. ¦ Identify additional 6 month Currently available venues venues identified and occupancy 5/01/01 Mike Vaughan load to be determined for each site by 5/01 Wayfinding Greg Hall ¦ Approve drawings 6 month Complete 4/15/01 Suzanne Silverthorn Greg Hall ¦ Install upon arrival 6 month Phase-one signs have been NA Suzanne Silverthorn delivered with installation to occur in April/May. ¦ Trail identifiers 6 month 7/01 Greg Hall installed by 7/01/01 Gregg Barrie ¦ Lionshead Public 6 & 14 Staff has been obtaining April 2001 Russ Forrest Financing month input from Lionshead Bob McLaurin residents on financing Steve Thompson options. The Broomfield case Tom Moorhead has been resolved. Tom M. is reviewing the legal status of this financing tool. 4/17/01 4 Council Status Next Council Point of Contact/ Action Timeline Date Lead Employee ¦ Site work underway 5/10 ¦ Donovan Park 6 & 14 presentation on month building cost ¦ Final Design with LEEDS George Ruther Development certification and Todd O Presentation authorization to move forward with CD.s Bob McLaurin Steve Thompson Nina Timm ¦ Ruins 14 month Council adopted resolution- Tom Moorhead authorizing condemnation on 04/24/01 Russ Forrest 4/17. Owner notified of the TOV intent. Next step in this process is to send "final offer" letter. ¦ Berry Creek 14 month Town and County staff Nina Timm working on next steps. TBD-Next step Tom Moorhead Auerbach is requesting is with the Russ Forrest County approval to move County forward with design. Both Council and County have identified a preferred development approach. County Commissioners met directly with School Board to discuss issues of road construction. 4/17/01 5 Council Status Next Council Point of Contact/ Action Timeline Date Lead Employee ¦ Buy down program 14 month Staff has been looking for 3 When suitable (3 bedroom units bedroom units. Council must unit is found Nina Timm for families) address appropriate budget for purchases. Units have not been available for amount previously set by council. Meet w/ Commissioners Meeting held with Russ Forrest ¦ Employee 6 month appropriate county staff. TBD Nina Timm Generation Next step involves contact Tom Moorhead with RRC to develop background information for presentation to County and municipalities. Timber Ridge 6 month Housing Ordinance passed 5/1/01 Receive Allison Ochs on 3/6. Planning process will direction on Tom Moorhead ¦ Housing Zone be identified for appropriate housing related District locations for the district. land use Housing Authority may changes. consider condemnation. Tom Moorhead Fire Station Council discussed memo 6 month summarizing and framing 05/08/01 Bob McLaurin ¦ Decide on fire issues . Staff researching John Gulick station locations and questions posed by Council staffing. at 4-3 meeting. Red Sandstone 14 month Preliminarily Design Tom Kassel Soccer Field Complete. Review by PEC Greg Barrie to occur on 4123 TBD Staff to draft IGA for Tom Moorhead construction and Bob McLaurin maintenance of new field. Red Sandstone 14 month Bill Pierce working on TDB Bob McLaurin Gymnastics Facility preliminary designs and cost estimates. 4/17/01 6 Council Status Next Council Point of Contact/ Action Timeline Date Lead Employee In town Transportation 6 month NEXT Bus system installed ¦ Review alternatives and being implemented. Greg Hall to replace in town Public launch ceremony Mike Rose shuttle scheduled for 6128101 One custom "quiet" muffler installed with mixed results. ¦ Explore possible Greg Hall funding partners Mike Rose (demo project) Mountain Bell Preliminary cost estimate Nina Timm to Council 3-20-01 RE: 5/1/01 Review Russ Forrest Learning Tree and ABC RFP with School new construction. Council on Mt. Bell ¦ Financing alternatives can be presented at Housing Authority meeting. Nina Timm ¦ Mountain Bell discussion re: focus group results and pre-school land use needs and costs. Summary of Completed Actions ¦ Mission, Vision and Values Statement Posted in Council Chambers ¦ Notification of Town's intent to strengthen partnership with Vail Resorts ¦ Establishment of schedule for monthly Council "walkabouts"; four walkabouts held. • Affordable Housing Zone District drafted and passed by Town Council ¦ Donovan Park Agreement for design services complete ¦ Donovan Park zone change approved ¦ Vail Center 501(c)(3) formed ¦ 1St Community gathering held (peer resort report-out) ¦ 2na Community gathering held (peer resort report-out) ¦ TOVNRI Retreat held ¦ Completion of special event "shadowing" by Greg Moffet ¦ Parking Pay-in-Lieu revisions completed ¦ Meeting held with Eagle County Commissioners, re: employee generation and capital projects 4/17/01 7 Unfunded Capital Projects ¦ Ruins Housing Project ¦ West Vail Lodge ¦ Information Center ¦ Lionshead Public Improvements ¦ Vail Center Improvements ¦ 1-70 Noise Abatement ¦ Gymnastics Facility ¦ Gore Creek Sediment Clean Up ¦ Consolidated Municipal Site (to include: All current uses plus underground parking, information center, affordable housing , 2 company fire station) ¦ NEXT bus system for Outlying Routes 4/17/01 $ VAIL lkLIAIL ARKET TU Y TOWN OF VAIL VERSION Prepared by: Design Workshop, Inc. 1390 Lawrence Street, Suite 200 Denver, Colorado 80204 303/623-5186 August 1997 C O N T E N T S Retail Trends ...............................................1 General Retail Trends ..........................................1 Resort Retail Trends ............................................4 Comparable Resort Community Profiles ............................9 Aspen, Colorado ..............................................9 Carmel, California ............................................11 Santa Fe, New Mexico .........................................13 Jackson (Town Square), Wyoming Mont Tremblant, Quebec .......................................17 Vail Profile ...................................................19 Visitor and Resident Demographic Profile ........................19 Retail Sales Tax Revenue History and Trends ......................23 Vail Village Retail ...............................................25 Physical Attributes ............................................25 Economic Attributes ..........................................27 Analysis of Tenant Mix ........................................28 Lionshead Retail....... ........................................29 Physical Attributes ............................................29 Economic Attributes ...31 Analysis of Tenant Mix ........................................31 Proposed Developments in the Vail Village Area ...................33 Vail Valley Retail ...............................................34 Beaver Creek ................................................37 Avon .......................................................40 Edwards ....................................................43 Proposed Retail Development ..................................47 Appendix List of Sources Vail Retail Market Study RETAIL TRENDS THE RETAIL INDUSTRY analyzed target baseline information about consumer preferences, presentation methods, and The retail industry is undergoing profound delivery systems and was based on trends that changes and expansion in every area, from-what are currently in process and visible. The four consumers buy to how and where they prefer to scenarios included elements focusing on: purchase. The options available to consumers branding, main streets, delivery systems, and appear to be almost unlimited; prestige catalogs shopping and entertainment. The authors do not with 24-hour delivery, Internet shopping from all predict the dominance of one of these scenarios over the world, "personal shopping" guides for over any other. At least two, the importance of in-store assistance, Saks Fifth Avenue in Austin, mega-retailers and "main street" shopping, are Texas and Disney on Fifth Avenue. A recent developing side by side. As a result of the' article in the, New Yorker described the "fickle research, two key trends became apparent: behavior" of shoppers and described the work of Paco Underhill and his firm, Envirosell. When shopping for convenience and basic Underhill's firm uses video cameras in stores to items consumers demand predictability and observe consumer behavior and makes value. recommendations to stores about changes in layouts and merchandising. Underhill is most While shopping for apparel, food, and famous for his observation of the "brush factor", entertainment, consumers desire authenticity in which he noted that a woman is unlikely to and personal service. purchase an item which is in a position that causes her to be brushed on the behind while examining it. This type of observation and The key visible trends that impact resort analysis, combined with the "typing" developed retail are: by Claritas, in which the entire United States has been divided into sixty-two categories, is the The extension of consumer demands for high leading edge of market research. quality products is currently visible in the appeal of "branded" high-end retail and high-end catalogue merchandise. The appeal of "Main Street" shopping - a desire for diverse shopping experiences and merchandise in smaller stores, with 1 Personalized appeal reflecting popular culture. ? Delivery systems that emphasize receipt of goods within hours instead of days and the - importance of ease in returning items. Shopping is expected to be enjoyable, with Ontario Mills, Los Angeles, California (due to open November, 199 aesthetic appeal and opportunities to relax and be entertained built-in, such as the GENERAL RETAIL TRENDS increasing popularity of cafes, coffeehouses, and entertainment centers. The trade newsletter, Inside Retailing, recently published a special report describing projections Stores reflect the demographic profile of their 1 for the retail industry in the year 2010. The report local communities and provide interesting highlights future retail scenarios developed by mixes of ethnic and cultural choices in Andersen Consulting. Each of the four scenarios products, apparel and dining. Vail Retail Market Study Examples of these trends in action MAIN STREETS include: Saks Fifth Avenue has recently premiered a smaller "Main Street" format in Greenwich, BRANDING Connecticut. This store prototype blends 4- Vancouver's Robson Street has become a traditions of the surrounding community tourist mecca with an estimated 15,000 with the elegance of the Manhattan flagship. shoppers per day. Robson Street is a 15 block The "Main Street" format is being watched east-west heart of the shopping district, five closely by industry analysts and competitors. blocks run through the downtown core. New The format is a compact version of full-line high-end retailers setting up flagship stores stores, featuring merchandise and services include Armani Exchange, Roots, and Levi's. tailored to a tight demographic and A Virgin Music store and Planet Hollywood geographic radius in order to attract affluent have already opened. Leases are currently 40-something shoppers turned off by the mall $150/sf. up from $50 to $75 three years ago, experience. The Greenwich store is a two- with a near zero vacancy rate. level 35,000 sf prototype of the full-line stores which are 60,000 sf to 200,000 sf in size. The ? Branded retailers are developing strategies to second "Main Street" store will go in Austin, position themselves where the shopper is Texas sometime this year, and the company relaxed - Saks Fifth Avenue plans to open sees a potential for 15 to 20 in affluent seven new stores in the next three years, four downtown sites. of them in resort areas. Banana Republic, + Security Capital of Santa Fe, New Mexico, is Cole Hahn, and Chanel Boutiques are in funding a multi-million-dollar redevelopment Aspen and reportedly planning to move into of a group of historic buildings along other resorts. Houston Street in San Antonio into an + Samsonite is opening a new store in Houston, entertainment/ retail district. Security Texas in 1997. The store is called "Travel Capital is working with McCaffery Interests Expo" and is an 8,500 sf retail shop promoted Inc. which developed the Nike Town retail as "stores-within-a-store", where customers complex on Michigan Avenue in Chicago. will be able to use on-site trip-planning The Houston Street development is expected software and purchase maps, guidebooks, to draw major tourist support from San airline tickets, vacation packages, luggage, Antonio's River Walk, similar to the success 'travel accessories, and cellular 'telephones. _ of Vancouver's Robson Street. Samsonite -is rolling out the concept slowly, the first store opened in 1996 in Leawood, Kansas and the Houston store is the second.'" ' Sr. Vice President of Samsonite, Mark Korros, x~ calls the concept "super branding" and says the company is following the lead of others like New York-based Polo Ralph Lauren's Polo retail outlets and Oregon-based Nike Jy Town, a retail shrine to Nike's logged footwear. t$ `~»J, Wmcuver. &itirh C011111bia Vail Retail Market Study DELIVERY SysTEMs Ginza - the main shopping district in Tokyo. Real estate brokers and civic leaders attribute Home-shopping networks and infomercials the high rates to a sharp increase in tourism are losing market share to alternative and an influx of new shops, from the super- shopping venues, such as Internet marketing. expensive Versace and Piaget to the Warner Home Shopping Network sales declined by. Bros. and Disney stores. Estimates of $120 million from 1994 to 1995. visitation to Fifth Avenue are as high as 50 million per year. SHOPPING AS ENTERTAINMENT ? In 1995, the Mall of America attracted 40 4 In order to reap the tourism after-effects of million visitors, more than Disney World and the the Summit of Eight was held in Denver in Grand Canyon combined. In addition to , Jane Herzlich, the the 600 stores which attract visitors from all June of this year over the world Marketing Director of Cherry Creek Mall, to the shopping paradise, convinced its operators to host a reception for special permanent features such as the the media the night before the summit began. Chrysler Center displaying unique Chrysler According to Herzlich, 20 to 30 percent of the concept cars and driving simulators, the shopping center's business comes from Fourth Floor Entertainment District, the Lego Imagination Center, the UnderWater World, tourists, for which shopping is the number and Knott's Camp Snoopy makes the visit to one activity of foreign tourists and the the Mall of America interesting for all ages. number two activity of domestic tourists Statistics for Camp Snoopy, a seven-acre (after dining). indoor theme park, are staggering: 3.4 million Pepsi-branded sodas have been sold x n along with 325,000 hotdogs, 400 trees provide a nature setting, and over 20,000 lady bugs have been released into Camp Snoopy to allow a natural means for pest control in the indoor garden. ? The Limited plans to build a "bridge to the 21st Century" with a massive Ohio project that is a 10 million sf shopping, business, entertainment and residential complex. It is seen by some as a model for future retail development. The complex is called Easton. According to Leslie Wexner, CEO of Limited, Easton is envisioned as a place where people Chary Creek Mail. Dmvff, Colorado can live, work, shop and be entertained within a carefully planned community that will "function as if it had existed and grown •1'i In 1996, for the third year in a row, Fifth as a town over many years." Easton is Avenue ranked first in a survey of the world's designed to be a powerful center of most expensive retail spaces, with the commerce, a showplace for retail formats, average rental between 49th and 57th Streets unique gathering place, and an environment 3 at $575/sf per year. East 57th Street was designed to spark social and family second and Madison Avenue was fourth after interaction. Vail Retail Market Study RESORT RETAIL TRENDS: 4- Consumers have become savvy, OPPORTUNITIES AND discriminating and disloyal. They know CONSTRAINTS? what they want and will not be upsold. Stores visited per mall visit now average Resort areas are developing their own unique three versus seven stores in 1989. form of "Resort Retail" in response to the .0 Cotton Inc.'s Lifestyle Monitor Survey of the emergence of shopping as a number-one rated 90's woman's shopping habits revealed the activity by destination travelers - more important than exercise and staying at the best hotels and following information and trends: resorts, according to the U.S. Travel Data Center v 36 percent stated "If I need something I and the National Travel Monitor. It is important to go in, get it, and leave." understand what is driving this activity in order to take advantage of the opportunity that it 0 33 percent reported "they enjoy presents. shopping, but wish they had more time and money." WHY WE'RE NOT SHOPPING AT HOME 0 36 percent would prefer to win a $3,000 The emergence of shopping. as a travel and resort vacation, rather than a $3,000 reduction experience coincides with trends profiled by on a car purchase (26 percent), or $3,000 People Magazine that "Malls are not cool", and the worth of electric appliances (21 percent), following industry news: or $3,000 worth of clothes (16 percent). ? 1996 results of the merged Simon DeBartolo Cotton Inc.'s opinion on clothes shopping Group's portfolio of 61 mall properties is that "She really does want to buy new showed that occupancy for mall or things, she just wants to do it in a relaxed, freestanding stores in regional malls was 84.7 non-stress filled manner. In other words, percent, compared with 85.5 percent the she just wants to have fun." previous year and in community centers, occupancy was down to 91.6 percent from 93.6 percent at the end of December 1995. According to Tim Cavanaugh of American Demographics: The average mall customer allots + Horizon Group Inc., the largest U.S. owner an hour for a trip to the mall to purchase specific and operator of factory-outlet shopping items - parks the car dose to a particular store, centers (37 properties) has suffered a 47 walks quickly by displays, purchases what she is percent drop in its shares since the beginning after, and on the way out is planning her next . of 1997. Occupancy rates declined from 92.2 stop, probably to pick up her children. As one percent to 88.4 percent during the same time mall flagship store retailer reported "we wonder period. (Source: New Mexico Ruses why we can't get her to buy more clothes we Weep, May 19, 1997) can't even get this woman's attention." The time pressures of two-career and single mother 4- In a recent survey of downtown pedestrians families explain why upscale catalogs have conducted for the City of Aspen, tourists thrived in the last decade; they can be perused at listed shopping as their most popular reason leisure, when the customer is relaxed and more for coming to downtown, with skiing as the inclined to make an impulse purchase. The same second most popular reason. concept applies to someone shopping while on 4 vacation. The Urban Land Institute (ULI) notes the "time poor phenomenon," which plagues AIRPORT RETAIL consumers as they struggle to maintain their lifestyles while working longer hours. The destination resort visitor generally arrives by Consequently, time spent in malls has halved airplane and so it is useful to examine a recent in the last 15 years. report by RTW Review which analyzed the new phenomena of upscale airport malls. RTW Vall Retail Market Study reported that travelers now spend only three Branded retailers and restaurants appear to minutes less time in airports than a typical trip to be important for assuring the first-time a shopping mall (61 minutes instead of 64) and visitor that they can expect a high-quality and this time is expected to increase as security predictable product. Planet Hollywood, precautions require earlier check in times. At the Eddie Bauer, Chanel, and Talbot's are now Portland International Airport, average sales per commonly found in resort communities such square foot is nearly $1,000 versus an average of as Aspen and.Santa Fe. $225 per square foot in suburban malls. The price points and spending 'data demonstrate that moderate to high-end range impulse items from Resort environments are based on leisure, natural $40 - $150 are acceptable to this customer. When settings, entertainment, and socialization. All of Portland International introduced Oregon these "fit" the expressed desires of today's Market, a full-line Air Mall, sales per passenger consumer and contrast markedly with the typical increased 3.5 times, from an average of $1.50 per suburban shopping mall. Successful resorts have passenger to $5.80. a unique ambiance, a sense of place that creates an identifiable experience for the visitor. This RESORTS AND SHOPPING combination of experiencing a place and a vibrant retail and restaurant environment is the crux of Successful resorts are recognizing that shopping the European vacation experience for Americans, while on vacation is no longer a peripheral who love to point out where they had coffee and activity or simple search for the right souvenir picked up this book, those boots, or that jacket. and are developing retail environments that cater to the needs and desires of their visitors. It was Key elements of a successful resort retail once thought that visitors would not patronize stores that they could find in their home town. environment: This is no longer true as people have less and less Ambiance is provided by the way the time to shop at home and it ceases to be an resort/village revolves around the natural enjoyable experience. A mix of the appropriate environment. In Aspen there is the waterway retailers for the specific demographic visiting a winding through town, mildly reminiscent of resort can mean that the visitor is able to European bridges and rivers. In Mont accomplish something they actually need to do Tremblant and Santa Fe, the past is evoked while they're on vacation. through historic preservation and strict building guidelines. The stimulation of a pleasant resort environment and appropriate ambiance serves as -a value, In many resorts, the visitor market is now addition to. a vacation for today's traveler. The segmented almost evenly between families following are examples of resorts and retailers and older travelers. What they have in that are good combinations: common is affluence and a high level of education. This segmentation means that New spas are planned for Whistler and there needs to be diverse activities in the Tremblant with products represented by The retail environment, educational as well as Body Shop, Garden Botanica, and Chanel. entertainment orientations. At Chamonix, only 50 percent of the winter visitors are now ? Indulgences are very important for families skiers; others come for the natural and Tremblant, Santa Fe, Aspen and others all environment and cultural activities. 5 feature Starbucks, Haagen-dais, Rocky Mtn. Chocolate Factory and gourmet food stores. 'w Village Centers or "Main Streets are extremely important for increasing the sense Vail Retail Market Study of community and place that visitors are approaches to landscaping, building massing, looking for. This center should include continuous pedestrian environments, signs facilities that enhance opportunities for and icons that include art, sculpture, water visitors to mix with local residents including features, historic points of interest. Mont post offices, information booths, libraries, Tremblant, Carmel, and Santa Fe all have banks, and meeting facilities. Vail, Whistler, specific historic and design guidelines, and Couer d'Alene, Aspen, and Chamonix all the first two also require that merchandise have information booths at strategic shop- meet guidelines instituted to restrict the ping locations. number of souvenir and T-shirt shops. 0 The mix of activities available at the location 4- The real retail lesson is to listen to customers ' will set the stage for visitors and the mix of and respond with merchandising prowess, tenants' merchandise and ambiance becomes adaptability, ingenuity, and creativity. The a form of entertainment in and of itself. In keys to success are vision, teamwork within Aspen, the corner of Cooper and Galena that management, and execution including the houses Planet Hollywood, Banana Republic ability to adapt quickly to new market and Paradise Bakery creates a synergy that opportunities and competition. has people on the street at all hours, crossing back and forth. On the Plaza in Santa Fe, the How retailers create unique synergy is created by the juxtaposition of Native American jewelers on blankets under "experiences" for the vacationer: the portal at the Palace of the Governors with Eddie Bauer, Ann Taylor and Talbots around Resorts present special opportunities for unique the comer and restaurants ranging from the retail environments. The Rainforest Cafe, renowned Coyote Cafe to street vendors so awarded "1997 Small Store Retailer of the Year" special they were invited to sell in Atlanta by Stores Magazine opened its first store in during the Olympics. The combination of October 1994 in the Mall of America. Now there lively eating and shopping experiences is the are six Rainforest Cafes; two in suburban crux of activity that makes a "place" attrac- Chicago, one each in Minneapolis, suburban tive and draws people out of their automo- D.C., Ft. Lauderdale, and Disney World. The goal biles and hotel rooms to participate. of the organization's founder, Steven Schussler is to appeal to a complete economic and + New technologies have created new activity demographic range and open as many units in opportunities in the retail environment. At high-traffic tourist locations as possible. In 1995,. Whistler, Larco Investments and Mountain the combined sales of Rainforest Cafe was $28.5 World Entertainment Corp. are planning million. Each Rainforest Cafe promises "an large interactive entertainment centers with environmentally conscious family adventure" integrated retail, entertainment, and theme 20,000 to 30,000 sf locations seat 300-600 people, restaurants. Mountain World is planning and attracts thousands of patrons daily. adventures in virtual reality and sports simulators for golf, downhill ski racing, The Rainforest Cafe combines merchandise as 25 paragliding and mountain biking. to 30 percent of revenue - 3,000 products in an extensive selection of quality merchandise, Resort Identity is reinforced by design and whereas other restaurant-retail theme venues 6 architectural guidelines ensuring consistency limit s themselves to 13 at most. The store's in signage, store front, and merchandising. innovations include displaying merchandise with Some of the techniques for this are specific live tropical birds and fish, animated crocodiles Vail Retail Market Study and monkeys, simulated thunder and lightning r and continuous tropical rainstorms. The ANN "SAY ()H orgaruzahon sponsors community education ~.a+.: x ~ r x Programs to share views and philosophies on ~ vanishing rainforest habitats and endangered species with 300,000 schoolchildren per year and spend over $1 million per year doing this. Coins from the Wishing Pond and Parking Meter are donated to protecting endangered species and prevention of deforestation. ; The Mills Corporation is a partnership of major` developers, Sitrion DeBartolo and Taubman, that has created a format for mega-malls combining an entertainment emphasis with value retail and the latest in restaurants and interactive Sowgr=Miu:, ff. L rdaie, Florida electronics and movie theaters. Although the outlet mall industry has shown flat to- negative growth for the last four years, Mills' portfolio sales have increased by 5 percent per year. Mills projects have become major tourist destinations over the last few years, with Potomac Mills drawing more visitors than Colonial Williamsburg and Busch Gardens. Sawgrass Mills in Florida is the number two attraction in Florida, just after Disney World. 7 Vail Retail Market Study central Core in recent years. This is primarily Aspen's downtown is an ideal mix of "storefront attributed to the very costly exactions demanded shopping and pedestrian mall. The corner of by the Growth Management Quota System Cooper and Galena has a Banana Republic and process including mitigation for employee Paradise Bakery across the street from each other housing, on-site parking, and open space. and people go back and forth between them. These are social spaces and bigger stores are good RETAIL DEVELOPMENT anchors for these areas. A locally owned sports store, Sabatini's at Cooper and Galena was Prior to 1980, most successful retailers were. replaced by Patagonia. Burberry's of London owner-operated businesses. With relatively low recently opened in a space previously occupied rent and overhead, many of Aspen's start-up by Bennetton. On Main and Mill there was a businesses were able to survive even though they locally owned store that gave up and divided its had minimal 'retail experience and limited space between DKNY and Kenneth Cole. There is investment capital. Stores including Pitkin only one bookstore left in downtown, Explore, in County Dry Goods, Peaches en Regalia, Uriah a large Victorian house with outdoor dining and Heep's, Baggage Claim and Walnut House of cafe and it is always packed. According to Films began in the 1960s and 1970s and are Fleisher & Company, the keys to success in prominent retailers today. Entry into the Aspen Aspen's retail market have been attributed to a market is much more difficult today. In addition superb concept, competent management, and to high rents and operating costs, there is no place adequate capital. for anything "ordinary" in the retail market. The store or restaurant experience needs to be UNIQUENESS memorable, outstanding or even remarkable in order to be successful. Some outstanding Aspen is uniquely sophisticated for a North retailers, such as the CosBar (cosmetics) and the American ski resort, evoking a European chicness Optical Shop of Aspen are experts in terms of that is unusual and successful. This is partly a product knowledge and merchandising their result of its history and the importance of high store in a professional manner. culture in its early years as a resort. Downtown Aspen has national chain stores of Banana Republic, Chanel, Cole Hahn, Eddie Bauer, DKNY, and Polo/Ralph Lauren in addition to many high-end local mountain apparel and gear boutiques and a large number of< r w jewelry stores. Many people ship, their purchases out of the area to avoid the local sales tax (8.25 percent). For a ski resort community there is a ~ y . "chic" look to Aspen, the people who visit y ' generally dress well and, having a large amount } I 4 of disposal income, spend a substantial. amount of a ° l money on dining and shopping. There are very y~.. a few "T-shirt" shops in Aspen downtown any more. RETAIL SUCCESS/FAILURES xrz , 10 Banana Republic, Gap, and Eddie Bauer have caught on but Esprit came to Aspen in 1987 and moved out in 1994. Local stores and restaurants have a fairly high turnover, reportedly due to VIM. being undercapitalized and out-marketed by the larger stores. People flock to the Hard Rock Cafe, at high season there's always a crowd in front. More Bookeder: and Bistro, Aspen, Colorado Vail Retail Markel Study COMPAK,, 13Lt: 1~,LS011',T C(DWA fNITY PKOFiLES COMPARATIVE RESORT high as 90 percent in the key months of January, COMMUNITY INFORMATION - February, March, July and August. The shoulder ASPEN, COLORADO seasons of April, May, October and November average a hotel occupancy of 35 percent. RESORT OVERVIEW WINTER AMENPrIES Aspen's tourism identity was developed around Skiing, snowboarding, snowshoeing, ice skating, two central themes; culture and alpine skiing. nordic skiing, and snowmobiling dominate active The first chairWt was developed in 1945 and was winter sports. "Power shopping" and apres-ski the longest in the world at the time. In 1949, the dining .(Planet Hollywood is emblematic) are . first Goethe Bicentennial Convocation was held activities that also account for a high percentage and it later established the Aspen Institute for of visitor spending. Humanistic Studies and the Aspen Music Festival. The F15 World Championships were SUMMER A aNrr1ES held in Aspen in 1950, confirming Aspen's status as an international ski destination. Cultural events (theater, music festivals), power shopping, whitewater rafting, bicycling, hiking, MAJOR VISITOR ATTRACTION hot air ballooning, horseback riding, jeep tours, paragliding, and kayaking are all available. The Skiing remains Aspen's main attraction and Aspen Music School and Festival runs for ten occupancy is at its highest in the months of weeks of the summer, providing over 80 concerts January through March. Cultural events are a and music events. close second with the months of July and August showing almost as high an occupancy rate as ACCOMMODATIONS February and March (84 percent). The compelling ambiance of Aspen is provided by the Aspen has accommodations for approximately way the resort revolves around the natural 10,000 persons in its lodges, hotels, and environment, particularly in the way that the condominiums. These range from casual "10-to- small waterway twists through the pedestrian a-condo" ski lodging to some of the finest rooms core of the town. in North America at Little Nell. SALES TAX REVENUE ;z There is clear evidence that in a climate of static or minimal growth in tourism.and skier days, winter retail sales are escalating. What appears to be happening is a shift in focus by winter tourists away from a primary ski vacation to one of more diverse activities which includes shopping and dining as very important attractions. 7 . r Retail sales tax collection data is reportedly not available until a new software system is functioning properly, although a number of $11 million was given as a 1995 figure. (This number is not believed to be correct.) Sdhv Gjeen Gondola and Laile !Nell Hazel, Aspen, Cviorouo REAL ESTATE ANNUAL VISITOR NUMBERS It is estimated that there is 500,000 sf of The greater Aspen area's maximum occupancy is • commercial/retail space in Aspen's downtown estimated at 30,000 per day including both local core. There has been little in the way of new residents and tourists. Occupancy reaches as commercial development approved in the Aspen Vail Retail Market Study central Core in recent years. This is primarily Aspen's downtown is an ideal mix of "storefront attributed to the very costly exactions demanded shopping and pedestrian mall. The corner of by the Growth Management Quota System Cooper and Galena has a Banana Republic and process including mitigation for employee Paradise Bakery across the street from each other housing, on-site parking, and open space. and people go back and forth between them. These are social spaces and bigger stores are good RETAIL DEVELOPMENT anchors for these areas. A locally owned sports store, Sabatini's at Cooper and Galena was Prior to 1980, most successful retailers were. replaced by Patagonia. Burberry's of London owner-operated businesses. With relatively low recently opened in a space previously occupied rent and overhead, many of Aspen's start-up by Bennetton. Can Main and Mill there was a businesses were able to survive even though they locally owned store that gave up and divided its had minimal 'retail experience and limited space between DKNY and Kenneth Cole. There is investment capital. Stores including Pitkin only one bookstore left in downtown, Explore, in County Dry Goods, Peaches en Regalia, Uriah a large Victorian house with outdoor dining and Heep's, Baggage Claim and Walnut House of cafe and it is always packed. According to Films began in the 1960s and 1970s and are Fleisher & Company, the keys to success in prominent retailers today. Entry into the Aspen Aspen's retail market have been attributed to a market is much more difficult today. In addition superb concept, competent management, and to high rents and operating costs, there is no place adequate capital. for anything "ordinary" in the retail market. The store or restaurant experience needs to be UNIQUENESS memorable, outstanding or even remarkable in order to be successful. Some outstanding Aspen is uniquely sophisticated for a North retailers, such as the CosBar (cosmetics) and the American ski resort, evoking a European chicness Optical Shop of Aspen are experts in terms of that is unusual and successful. This is partly a product knowledge and merchandising their result of its history and the importance of high store in a professional manner. culture in its early years as a resort. Downtown Aspen has national chain stores of Banana Republic, Chanel, Cole Hahn, Eddie Bauer, DKNY, and Polo/Ralph Lauren in addition to many high-end local mountain apparel and gear boutiques and a large number of jewelry stores. Many people ship their purchases` l 2. K-F out of the area to avoid the local sales tax (825 percent). For a ski resort community there is a "chic" look to AsPen the people who visit generally dress well and, having a large amount of disposal income, spend a substantial amount of money on dining and shopping. There are very 1, few "T-shirt" shops in Aspen downtown any more. Yt• L RETAIL SUCCESS/FAILURES r> ,V i 10 Banana Republic, Gap, and Eddie Bauer have caught on but Esprit came to Aspen in 1987 and moved out in 1994. Local stores and restaurants w. have a fairly high turnover, reportedly due to z` being undercapitalized and out-marketed by the larger stores. People flock to the Hard Rock Cafe, ' at high season there's always a crowd in front. Explore Booksellers and Bistro, Aspen, Colorado Vall Retail Markel Study COMPARATIVE RESORT festivities in December. Each month from May COMMUNITY INFORMATION - through October is scheduled with music, arts, C A R M E L- B Y-THE -SEA, CALIFORNIA theater and wine festivals. RESORT OVERVIEW ANNUAL VISITOR NUMBERS Carmel Carmel became a retreat for artists, musicians and is nearly a year-round resort community with 60 percent of visitors arriving between May writers after the San Francisco Earthquake of and 1906. To this day the residential district has no the end of September. January is the only sidewalks, streetlights or mailboxes and houses slow month of the year. Over T million tourists visits were recorded in 1995 and approximately are known only by their names. The village of the same number Carmel-by-the-Sea has retained its romance as a was estimated for 1996. scenic getaway on the northern California coast SALES TAX REVENUE and is famous for its cultural events and proximity to the nearby Pebble Beach Golf Retail Sales Tax has increased 16 percent in the Course. There is an upper crust gentility to last five years, contrasted to zero percent growth Carmel, reinforced by a city ordinance against the in permanent population. wearing of high heels and a warning to visitors in the Visitor's Guide that "eating on the street is Retail sales revenue data is not available. strongly discouraged." Reportedly, retail sales are not tracked separately MAJOR. VISITOR ATTRACTION from total sales. REAL ESTATE Its proximity to San Francisco (2 hours by car) and its emphasis on historic California cultural Carmel's resident population is both older and traditions has made Carmel the premier getaway more affluent than the national population. The for the Bay Area. With an entire land area of 1.1 vast majority (90 percent) of homes in Carmel are square miles and population of 4,421, Carmel valued at over $250,000 and 76 percent of these remains a small village on a spectacular portion are occupied by one or two people. Sixty-five of the northern California coast. This village percent of local residents are age 55 and older and character is the main attraction for over 1 million 51 percent are college graduates. The average visitors per year, 95 percent of whom visit the household income is $75,363 per year. ° Carmel Plaza and over 80 percent visit at least Commercial real estate is extremely limited and one of the many cultural activities. The Pebble business licenses and exterior design changes Beach -Pro-Am Golf Tournament begins the require a review process by the' Community . tourist season and it ends, with Christmas season Planning and Building Department. Retail space in Carmel Plaza leases for approximately $36 to $55 per square foot dependu1g on whether it is on the first (street level) floor. 'there is currently no space available (vacant). '^,}Y RETAIL DEVELOPMENT Retail development is closely monitored through the business license review process and all new retail businesses are required to submit 11 merchandise samples to ensure that the business is a good fit with village character. The Carmel t. Business Association estimates that 95 percent of all visitors to Carmel go to the Carmel Plaza. Plaza businesses include Saks Fifth Avenue, Ann Carmel VaAey; Cwnwl, Calorarnia Taylor, and Nine West in addition to many small Vail Retail Market Study locally owned bou- tiques. There are 70 >:d art galleries in Carmel, with scenic ,,,w D f. r: resort art as their pri- mary focus. There are two unique ' ~ ~ shopping areas in K. Carmel Valley that serve a 50/50 mix of The ewnyxrd, CarmeC Calltamia locals and tourists: the Barnyard , Shopping Center and the and this poses "thorny legal dilemmas for the Crossroads. Each shopping complex has Village," according to Roseth. approximately 50 stores. The Barnyard is the most successful of the two featuring shops, restaurants, RETAIL SUCCESSIRAILURES and galleries set in over-sized barn-style buildings - clustered around award-winning gardens. The The preservation of historic character and mix of Crossroads is a re-created English village., high-end apparel with resort art has proven successful for Carmel. The exclusivity of the APPROVAL OF RETAIL STORES merchandise review process has maintained the resort character of the village while promoting In the early 1990's local merchants on the Carmel the appeal of the Barnyard and Crossroads. Plaza became concerned that their town not Representatives of both the Carmel Plaza and of . become overrun with T-shirt shops and "cheap" the Barnyard do not feel that their establishments merchandise. A public initiative was brought compete, but rather that they complement each before the Village Council and a committee of other. The Carmel Gallery Alliance publishes a public officials, citizens, and business owners was guide, "Art in Carmel" to encourage sales of art created to investigate strategies for protecting the by local residents. image of the Village. In 1993, the Village Council accepted the recommendations of this committee UNIQUENESS and instituted new regulations that implemented and redesigned three new Commercial Districts. Carmel has an authenticity to its image that has The three Commercial Districts are: been zealously protected by the business Central Commercial District community and local residents. Local residents are somewhat" inconvenienced by the summer v Central Service District visitors but have not created an antagonistic atmosphere, perhaps because of the wide variety Central Residential District. of cultural activities that are supported by both locals and tourists. The village successfully Each district has a set of zoning regulations that evokes the romantic bohemianism of California's describe permissible uses and classifications for history in a genteel atmosphere. that area and these are directly tied to the business license application process. FUTURE PLANS Carmel's Council is currently examining There do not appear to be any large 12 mechanisms to tighten the procedures outlined developments or changes in direction projected above because of an influx of national "brand" for the area which is experiencing a comfortable stores that are perceived as a threat by local rate of growth both in visitation and local merchants. This is anticipated to be a more residences. Because of the age of the local difficult process because the merchandise can in population, a slight decrease in population is some cases be virtually identical, it's really a projected in the coming years, but no one appears "restriction of trade" to locally-owned businesses concerned. Vail Retail Market Study ;q,.yy.,:,n* •;.ynyy>YxA,yY;;,....Y».YyYr,.:::7>:i":'%:i4ii?di? if"S::3s::: i?i:;i!: COMPARATIVE RESORT ,.1;#.: ~;,•:.n•':~:;::<:::::;:;~f:;.::::<:~«z<:;::<:<y<:;•,;yy:::i;:<::::;::<::::;::::Y;;::<:::>,;::;•s::•::c:.::::::>::>:<>.:::::;:: ":3-rybuy,.:y::..,k.:iiriiiii:ii?£;::?.YZ.:e.Y:u.,>:::: YyYyY:.•rx;-::;.:;;:r,.ry::;.y::.:y:<:;%:.5:.::::::;:;:::,.;w `;.a;•iM•:•::;;:;:2;>: COMMUNITY INFORMATION g :y : y. •::,.<.:.:>:.Y:.;•.;;:..:.,:..<•::YY::>..~..,;::...:: s., SANTA FE, NEW MEXICO RESORT OVERVIEW as ° . I, D Santa Fe is the best-known of the Southwest destinations in New Mexico. The "identity" of Santa Fe was created in the early part of this ~?ti.. century as a response to serious out-migration and a desire to attract scholars and tourists to the archaeological and anthropological riches of thej area. This identity initially and currently appeals Sacra Fe nrcnrtxn.e strongly to Europeans, particularly Germans. These Europeans promoted development of the Santa Fe Opera which has enhanced the "high MA/OR VISITOR ATTRACTION culture" reputation of the city. This emphasis on the cultural history of the region has evolved to Indian Market and the Santa Fe Opera are the two create the "Santa Fe Style", which embraces most important "events" of the peak summer Pueblo and Hispanic aesthetic and cultural season. Indian Market attracts between 75,000 to traditions. A marker on the Santa Fe Plaza 100,000 visitors to the Santa Fe Plaza during the celebrates its place as the end point of the historic third week of August and the value of "Camino Real" used by the Spanish to settle New merchandise sold in that period is estimated to be Mexico. The new marketing campaign for the $2 million to $3 million dollars. The Santa_ Fe city emphasizes the length of its settlement with Opera's season is June through August and the the slogan "In 1607, when Plymouth was just a Opera is estimated to contribute $20 million from rock, Santa Fe was already a Capitol." direct .spending and $140 million from indirect spending to the local economy. Santa Fe was recently rated third in the U.S. and 12th internationally in Conde Nast Traveler's ANNUAL VISITOR NUMBERS 1996 Reader's Choice poll of destinations. Santa Fe is "a city of over 50,000 and is the seat of state Tourism is the major economic force in New government in addition to being a popular tourist Mexico, followed closely by state and federal attraction and the city is experiencing a difficult government. Santa Fe hosted an estimated 11 period in reconciling these two identities. million visitors in 1996, down from 1995- by approximately 7 to 8 percent. Three reasons are cited for the decline in visitation: (1) newly opened Indian casinos competing for the same r r,: E g tourist dollar, (2) a mayor showcased in the fi national press as opposing tourism to Santa Fe, a and (3) three consecutive years of poor snow conditions. ~ /~E ~,%9i 'b'£0,7' ~?1' _F'xr ~b:Z' b~`~ 6if>'s ?a,.::: Y : r SALES TAX REVENUE ~y Y JPR : Y yt%: The gross receipts tax is a broadly based tax 13 imposed on sales, service, and leases. Retail sales taxes are not tracked separately by the City. San Francisco Street, Santa Fe, New Mexico .Vail Retail Market Study REAL ESTATE restaurants and shops in the extremely slow shoulder seasons. In the 1980s and early 19905 The residential real estate market is very active in Santa Fe was also an important contemporary art the lower price ranges as the issue of affordability market, behind New York as the highest selling for local residences becomes more heated. The market in the United States. However, this upper end ($200,000 and above) has been appears to have slowed considerably and many considered to be "flat" for the last two years. of the most prestigious contemporary galleries Commercial real estate is developing rapidly at have closed since 1995, notably The Linda the southern edge of the city to serve the influx of Durham Gallery and Laura Carpenter Fine Art, new residents and businesses not catering to the both of which now sell only by appointment. tourist market. Shopping centers and supermarkets dominate the new construction UNIQUENESS activity. Santa Fe is marketed as the "City Different" and RETAIL DEVELOPMENT it has successfully embellished its colorful history with romance, archaeology, and art. This mixture The Plaza area is the premier tourism destination continues to be compelling and to ensure Santa Fe and has experienced a high rate of turnover from as a premier international destination despite locally-owned to national businesses since 1991. current political difficulties. The average lease retention for new businesses in the Plaza area is 18 months according to local real FUTURE PLANS estate agents. Restaurants also turn over quickly in the Plaza area due to the difficulty of There are no new developments proposed for the maintaining a local customer base. Plaza area tourist areas of Santa Fe, but considerable lease rates currently average $35 to $60 per square' residential and commercial development is foot, depending on the size of the property and proposed for the southern tip and outskirts of the duration of the lease. Recent retail development city. The political situation is too volatile to in Santa Fe has been at the south end of town to predict at this time. serve the new housing developments and commercial centers that have been built to avoid the high lease rates and summer traffic of the historic district. _ v RETAIL SUCCESS/FAILURES There is a group of high-end nationally .ra 'a/-T - Q El "branded" apparel shops on Lincoln Street just off the Plaza, including Eddie Bauer, J. Crew, Ann Tavlor, and Talbots, and these are doing well. Locally-owned restaurants and shops generally do not last more than one year in the historic g c district unless they are old enough to own the , land that their buildings occupy. A local favorite outdoor store, Base Camp, which owns its property in the Plaza area has moved to the Guadalupe area (a second tier location from the 14 Plaza) in order to lease its Plaza area store and receive higher income from lease operations. The Santa Fe Plaza and Canyon Road (the art gallery district) are both terrible traffic hazards in the summer and this deters local residents from .ad maintaining the loyalty necessary to sustain the Smda Fe Style Artifact: and Gut: Vail Retail Market Study COMPARATIVE RESORT". r a COMMUNITY INFORMATION -s~ Ny1. s,• t JACKSON (TOWN SQUARE), WYOMING `°.'4r?+.~ at art, t - 7+? 1 *-r..~ ~ c, RESORT OVERVIEW x~~,yp' j~{L,.~ T Since its founding at the turn of the century, Jackson was a little downtown built around a ?1 + dusty open square surrounded by a fence, used , At" = t' for hitching horses. Today, the town's central square has become a tree-shaded oasis, with elk * •a;' 4. antlers leading into it, and surrounded on all four sides by a variety of shops and restaurants, with boardwalk sidewalks still intact. The Chamber of z t. Commerce sponsors old west gun fights on the Ander Arches at the Town Square, Jackson, Wyoming l Square in the summer. Surrounded by Yellowstone and Grand Teton National Parks, Jackson Hole Ski Area supported 317,000 skier Jackson is a haven for "Westerners" of every visits in 1995-96 and over 325,000 in 1996-97. stripe: painters, writers, skiers, ranchers, and retirees. Teton Village is at the base of Jackson SALES TAX REVENUE Hole Ski Resort and Jackson (the town) is 12 miles from the ski area. After a period of modest growth in late 1980, Teton County's retail sales tax collections MAJOR VISITOR ATTRACTION expanded rapidly - doubling in the four year period between 1990 and 1994. Very recently, At the mere mention of Yellowstone, people sales. growth rates have declined, growing at only envision great herd of bison and elk, steaming hot 6.6 percent per year since 1994 and 4.5 percent in springs, bubbling geysers, rushing rivers, and 1996. huge grizzly bears. Grand Teton National Park is associated with majestic mountains, open plains, RETAIL DEVELOPMENT and everything for which the Old West stands. Summer is Jackson's peak season, with the valley Jackson distributes a "Guide to Shopping in serving as a gateway community for two of the Jackson Hole" organized by category with most-visited National Parks in the United States. descriptions of shops, including their Teton County has recently begun extensive efforts addresses and phone numbers. The guide is to study its tourism in order to create a more co-sponsored by American Express and the stable year-round economy. Winter visitation is Chamber of Commerce. active, but not nearly as intense as the summer traffic. The new National Museum of Wildlife Art + There is very little in new retail/ commercial showcases the largest exhibition of wildlife art in development in town. Most of the new the entire country and has become a popular construction is occurring south of town and attraction in and of itself. has a "strip mall shopping center feel" to it. ANNUAL VISITOR NUMBERS r~ Coldwater Creek is redeveloping the key building on the Square. This store is to be 15 The Wyoming travel industry drew over 4.0 their flagship store. Construction for this million visitors in 1996 and attribute $1.01 billion building is approximately $250 per square of revenue in direct and indirect expenditures foot. The store will open in June 1997. from travels to Wyoming. Teton National Park The redevelopment of the Coldwater Creek reported 2.5 million visits and Yellowstone building prompted major "face lifts" for the National Park 3.0 million visits for 1996. The Jackson Trading Company across the street, Vail Retail Market Study as well as the restaurant next door. For UNIQUENESS Summer 1997, the Square has a refreshed appearance. The "Western" theme is well developed in E? Ownership of buildings on and near. the Jackson and has created a strong sense of identity with visitors that distinguishes it from other ski Square rarely changes, tenants on the Square areas. The true uniqueness in Jackson is what have a relatively low turnover, while tenants mother nature provides - nowhere else in the just off the square have a higher than average West is there such spectacular and majestic turnover. scenery. _ RETAIL Sucass/FAILURES FUTURE PLANS 4- There has been local resistance to national The intense summer season has created an chains opening stores here (The Gap, Eddie imbalance in the region's economy and quality of Bauer, Pizza Hut, etc.) But these stores life. The local business community and County appear to be doing well, as they are popular officials have undertaken development of a Tourism Plan with the tourists -even though the tourists Master Plan in order to begin have the same stores near their homes. Eddie "management" of the area's tourism. The goal of Bauer carves Jackson Hole/Grand Teton logo the Master Plan is to provide guidelines for a wear unique to this store. The items are sustainable tourism economy that will ensure placed close to the entrance to the store and viability of the quality of life that local residents appear to be very popular with shoppers. appreciate. The most well known store on the Square is the Ralph Lauren/Polo Factory Outlet store. I a It has been established for a long time and is frequently patronized by tourists and locals. r =w. Other factory outlet stores (not on the Square) , have not fared as well. The London Fog factory outlet store on the south side of town a closed in 1996. ? New attractions in town have brought success to adjacent retail stores. The opening of the Ripley's Believe It Or Not Museum, one block from the town square, touts the largest ball of barbed-wire in the world. This museum has brought additional pedestrian traffic to the stores on the same block. 1 ; A half dozen retail stores have shops both in the town (Jackson) and at Teton Village.; The most successful retail operations are Y • those that have figured out how to have a r_ .zv..,.... Retail8o~dwalk. jwkron. Wyom"ng year-round, or at least a two-season 16 operation. Most of the retail dollars are realized between June 15 and September 15. Changing the product lines or adopting new marketing approaches for the winter season is important to even out the revenue stream. Vail Retail Market Study COMPARATIVE RESORT ANNUAL VISITOR NUMBERS COMMUNITY INFORMATION - M O N T T R E M B L A N T The most current visitation statistics available are from 1991 and the Chamber of Commerce RESORT OVERVIEW representative believes that there has been some . increase in visitation since then, as a result of improvements to the area by Intrawest. In the Tha historic preservation of buildings in Mont winter the last report showed over 600,000 TFemblant has erected a unified Canadian theme visitors and the summer slightly more than reflecting the heritage, culture, and lifestyle of 400,000. The local Chamber representative Quebec: The summit of Mont Tremblant believes that summer visitation . is quickly commands a spectacular panorama of lakes, approaching that of the winter ski season because valleys and forests. In the winter, skiers get a treat of the quality of the golf and overall resort at the summit, as the snow-covered fir trees experience. Estimates for the period 1991 to 2000 surround the ski trails. Lac Tremblant is 10 miles predict a 229 percent increase in tourist visitation long and sits at the bottom of the south side of the to Tremblant, totaling over 3.2 million annual mountain. It is surrounded with some of visitors by 2000. Quebec's most distinguished country homes. MA/OR VISITOR ATTRACTION REAL ESTATE ' Mont Tremblant is the northernmost resort of the When Intrawest created the resort village at the base of Tremblant, they dedicated the streets to Laurentians, and is the pinnacle of the Laurentian ski the pedestrians. The result is a strolling area experience. The Lodge was founded by where guests have the leisure to look up and Americans Joe and Mary Ryan who started skiing admire the architecture - a mix of Old Quebec on the majestic mountain of Mont Tremblant back in th City and the country-style-building founder Joe the 30's. Today, Mont Tremblant has the built in the 1930s. longest vertical drop (2,150 feet) in Eastern Ryan Canada. Considered the crown jewel of the RETAIL DEVELOPMENT Laurentian, it is now a four season resort village, although it is busiest in winter. Mont Tremblant (Intrawest) requires that potential new retail establishments receive approval of their merchandise prior to negotiating for a lease. Samples of merchandise must be approved as meeting the quality and presentation standards for the resort. Current LS LAZ "r retail is high-end and exclusive; jewelry, perfume, f k chocolate and sports boutiques. Tremblant advertises "restaurants for every taste, exclusive boutiques, friendly terraces, lots of opportunity to ` treat yourself and a night life that never seems to ~t11 $ quit." Currently Tremblant offers 50 boutiques, 1 1 wr sy,. 15 restaurants, one cinema, 10 bars, and one teen bistro. Common themes in retail development in i; ! f i k k Intrawest-owned resorts include stores with well made local crafts, homemade chocolate, bookstore, "local fashions" such as French in 17 Tremblant and outdoor clothing in keystone, and r. varied, goods. Restaurants are well - x S y. including a style to suite every taste, from "fast and casual to exotic." Regionally- themed restaurants are favorites. Outdoor Cate, Mont Tremblant, Quebec, Canada Vail Retail Market Study RETAIL SUCCESS/FAILURES The success of Mont Tremblant's historic charm and successful integration of high-end retail establishments has been singled out in Urban Land publications as indicative of "place" that has Lrutendous appeal for the resort visitor: UNIQUENESS yt rr1 Mont Tremblant successfully combines historic preservation, incredible scenery, and the' i "sexiness" of the Quebecois lifestyle and r nightlife. FUTURE PLANS Intrawest is in Phase II of a major investment in the resort, hailed by visitors on Canada's GO SKI pages as extremely successful. Mont Tremblant is becoming a breathtaking French-Canadian village modeled after Quebec City. The winter ski . 5 7ree7 in Mont Tiemblant Quebec, Canada and summer watersports activities are being expanded exponentially, drawing international visitors who revel in both the sophisticated social atmosphere and the pristine natural environment. 18 Vail Retail Market Study FAIL PROFILE VAIL VALLEY VISITOR Population by Income AND RESIDENT Per-Capita Income $29,500 DEMOGRAPHIC PROFILE Median Income Households $41,211 Once dependent upon mining and agriculture, Families . $49,453 Vail Valley's economy today is driven by tourism. Non-Family Households $33,320 The ski resorts of Vail, Beaver Creek, Arrowhead and Aspen, employ more than half of Eagle County's permanent residents. The majority of the Town of Vail residents are between the ages of 25 and 44 with a median household income of $41,211. The visitors to the Number of Owner-Occupied Vail Valley are generally older and wealthier than Housing Units those who live here. Frank Johnson, President of the Vail Valley Tourism and Convention Bureau, Total 781 reports that 75 to 85 percent are repeat visitors, 1 Unit, detached or attached 409 over the age of 45, with a household 'income Average persons per unit 2.21 greater than $150,000. Demographic data for Vail residents and visitors is described below. Vail Resident Profile_ (1995) Number Renter-Occupied Housing Units Population by Age Total 899 All Persons 13,716 70 1 Unit, detached or attached 185 Under 5 Average persons per unit 2.11 6-17 329 29 18-20 121 21-24 400 25-44 1,963 45-54 421 55-59 114 60-64 66 65 and over 106 75 and over 24 85+ 2 Eagle County Resident Demographics (1995) Median Median Per Capita # of #of 19 Population Age Family Income Income Households Registered Voters Eagle County 28,0001 30.61 50,6001 18,2021 10,820 14,862 Town of Vail 3,9281 31.8 i 60,7201 29,5001 1,750 1,600 Town of Avon 3,000;1 Vail Retail Market Study I Vail Valley Winter Guest Profile (1995) Vail Valley Summer Guest Profile (1996) Gender Gender 65 percent Male 59 percent Male 35 percent Female 41 percent Female Family Status Family Status 38 percent are single 15 percent are single 14 are married couples with no children 13 percent are married couples with no children 36 percent are married with children 42 percent are married with children 12 percent have grown children 30 percent have grown children Ages Ages 27 percent are under 30 11 percent are under 30 40 percent are ages 30-44 42 percent are ages 30-44 22 percent are aged 45-54 24 percent are aged 45-54 11 percent are 55+ 23 percent are 55 or older Where They Are From Top Markets 14 percent locals and/or 2nd-home owners 28 percent Colorado 10 percent are Front Range day visitors 7 percent each California and Texas 8 percent are overnight visitors from Colorado 6 percent Illinois 60 percent are out-of-town visitors 5 percent International 10 percent are international visitors 4 percent Kansas 3 percent each Florida, Missouri, and Top Markets Pennsylvania 27 percent Colorado 7 percent California Income 5 percent New York 18 percent make less than $50,000 5 percent Illinois 39 percent make $50,000 - $99,999 4 percent Texas 28 percent make $100,000 - $200,000 4 percent Florida 15 percent make $200,000 + 4 percent New Jersey 3 percent Pennsylvania Visitor Composition Day visitor from Colorado 6 percent Income Part-time Vail Valley Resident 8 percent 26 percent make less than $50,000 Day Visitor from Out-of-State 10 percent 25 percent make ¢50,000 - $99,000 (includes International) 21 percent make $100,000 - $200,000 Overnight visitor from Colorado 20 percent 28 percent make $200,000+ Overnight visitor from Out-of-State 56 percent (includes International) Skier Composition on Vail Mountain Local and/or second homeowner 14 percent, Front range visitors 10 percent Comparing the winter and summer guests, Overnight guest from Colorado 8 percent winter visitors are generally more affluent, 20 Out of state guest 60 percent younger, and travel further distances than the International guest 10 percent summer visitors. The summer guests consist of more families and older populations. Vail Retail Market study National Skier Profile The National Sporting Goods Association completed a lifestyle characteristics profile of on- The National Ski Area Association (NSAA) snow participants. The participation by lifestyle reports that the number of alpine skiers in the segments is summarized as follows: United States has grown from 9.7 million to 10.6 million in the past eight years, a growth of 9.3 Affluent Traditional Families 22.8% percent. Cross country skier populations have Working Parents 18.0% remained at approximately 4 million and Affluent Empty Nesters 10.9% snowboarders now number about 2.5 million. Affluent Singles 10.7% According to estimates of on-snow activities Double Income, No Kids 10.1% originally compiled by McKinsey & Co., these on- Low-mid Income Singles 9.6 % snow participants spend approximately $9.4 bil- Single Parents 8.4% lion annually on all facets of the sport, from Low-mid Income Traditional Families 3.1% buying real estate at resorts to lift tickets to the Low-mid Income Empty Nesters 2.0% apparel and equipment they use and wear. Age 65+ 1.5% The demographic shifts in the next 20 years will have a profound influence on the types of services offered at winter resorts, the geographic focus of advertising and promotion, and the types of marketing efforts utilized. In 1996, the first of the baby boomers will be 50 years old. At the same time, a greater number of Americans remain fit and active until. a relatively old age and represent a segment of the population with high discretionary income and time. The table below illustrates how the mix in the population will change over the next 20 years (one generation). I Expected Trends in U.S. Population Age 1990 1995 2000 2005 2010 i % Change Male 18-24 13.2, 12.3 12.8 13.6. 13.81 5% 25-34 22.1! 20.6 18.7' 18.1 18.9 ! -14% 35-44 18.8 ! 21.1 21.9 20.5 18.6 -1% 45-54 12.4 15.3! 18.3 20.6 21.41 73% 55-64 10.1! 10.1 11.6, 1431 17.2 ! 70% 65+ 12.81 13.8 14.3: 14.9! 16.4 28% Female 18-24 12.9 12 12.5 13.3' 13.41 4% 25-34 21.8 20.4 18.4 17.9 18.7; -14% 35-44 19.1;; 21.2; 22 20.51 18.6 i -3% 45-54 1.1.11 1F1 M9 21 21.8' 66% 21 Vail Retail Market Study Significance to Vail Retail 6. The 1999 World Alpine Ski Championship will once again infuse visitor expenditures and 1. The demographic profile of the Vail ,Valley marketing exposure to the area. This "deadline resident reveals that the primary age group is date" provides an opportunity for Vail Village 24 - 44, with per capita income of almost to begin preparing to meet and exceed visitor $+3,000. When compared to the cost of living expectations. Now is the time to capture the in the valley, this profile suggests that the local audience for 1999 and beyond. (see next resident does not have many discretionary section for more details) funds. Many of the "locals" shop downvalley in Avon or Edwards, and travel to Glenwood Springs or Denver for major purchases. 2. Although the majority of the Vail Valley residents can be described above, reportedly at least 10 percent of the 7,000 permanent` " . residents in Vail and Avon have household income levels in excess of $100,000. Therefore, thev have more discretionary income to spend< on activities such as re-creation and fitness, as well as higher-end retail items and. more expensive dining. 3. Demographics of the Vail guest reveal a very affluent, primarily older male. The size of the market and the demographic profile of the Vail visitor strongly supports a high quality, expensive vacation experience, as almost 50: percent of the guests have household incomes t~ over $100,000. 4. Since the Vail Valley economy is primarily ..r.<... x~. based on winter guests, the National On-Snow Retail along Gave Creek (Skier) profile is an important tool to gauge who is "in the pipeline." The winter trends indicate that there are new -participants in winter sports, 'many of these in the form of snowboarders. It is important to keep acquiring new participants in the winter recreation industry. 5. The historical strength in the Vail economy and Vail Associates' current and planned investment in redevelopment and expansion are positive indicators of a strong future. 22 Vail Retail Market Study VA I L RETAIL SALES TAX REVENUE proceedings. The Vail Valley continues to reap HISTORY AND TRENDS the rewards and benefits from this event. VXL VALLEY ECONOMY The tourist bed base is anticipated to moderately grow at an average of 3-5 percent per year. Bed Vail's economy is driven extensively by its winter base is measured in terms of "available pillows" and summer tourism. Sales tax collections have for visitors. There are currently more than 41,000 risen from $3 million in 1982 to more than $13 in Eagle County, almost all of which are in Vail, million in 1995. Vail's retail mix includes 108 bars Avon and Beaver Creek Resort. and restaurants, 300 shops, and a bed base of 32,000. Group business has steadily increased To help maintain Vail's character as one of the through the years to accommodate upwards of world's most popular alpine communities, Vail guests are has set aside 30 percent of its land (1,100 acres) as 2,400 participants. International g another target market, particularly from the open space. This land 'includes more than 400 regions of South America and Europe. acres of town-owned parks and 16 miles of trails. s have risen to about 10 Few towns or cities have been able to protect that International skier day percent. Although winter continues to draw most proportion of open space. A one percent Real of the area's tourists, an abundance of summer Estate Transfer Tax is used to purchase and activities, such as golf, mountain biking, fishing, maintain Van's open space. rafting and cultural arts performances, has produced a growing market for summer tourism. ASPEN VS. VAIL The Vail Ski Area, the major catalyst for visitation In a recent study conducted by BBC Research and to the valley, looks very promising toward the Consulting as part of the Downtown future. An area referred to as "Category III" has Enhancement Master Plan for the City of Aspen, been approved by the U.S. Forest Service. This data collected cited Vail's off-season as "truly off" north facing bowl area, on the other side of the where Aspen's off-season is a less severe valley. Back Bowls, virtually doubles Vail's skiable Karen Woodward, co-owner of The Baggage terrain. Other plans call for a redesign of Claim in Aspen and whose sister owns the Lionshead Village, the development of Bachelor Baggage Cheque in Vail, said that the Aspen store Gulch and for a chairlift connection between does about twice as much off-season business as Beaver Creek Resort and Arrowhead at Vail. the Vail store. Retail sales data supports this statement. In March 1996, Aspen did Additionally, preparations are now underway for approximately $44 million in total retail sales the. 1999, World Alpine Ski Championships, to (which includes lodging). In May of 1996, retail take place January 25 - February 14, 1999, at sales fell to approximately $13 million, or a drop venues in Vail and Beaver Creek Resorts. The of 70 percent. In Vail's comparison, retail sales in success from the 1989 World Alpine Ski March 1996 were $56 million. In May 1996, retail Championships bodes well for the 1999 event. sales fell to $8 million, for an 86 percent decrease. The Town of Vail contributed close to $500,000 in cash and devoted manpower, equipment, Some analysts attribute the severe off-season in services, and other in-kind support to this Vail to down valley leakage. In Vail, business enormous event. With private and public sector centers and retail stores in Avon, Edwards, Eagle entities working in synchrony, the result was and Gypsum are increasing. Avon appears to be impressively demonstrated by a 25.4 percent emerging as the commercial hub of the Vail increase in Van's sales tax figures for the period of Valley. Based on sales tax revenue, sales in Vail January -March 1989. Forty-two participating rose .5.3 percent in 1996, according to town 23 countries with 291 athletes attended, 1,200 finance records. That gain, however, pales in volunteers from throughout the region and state comparison to an 11 percent sales tax revenue took part, and an estimated 300 million viewers increase for Eagle County, which topped $1 worldwide via national and international billion in retail sales last year. television coverage were able to view the Vail Retail Market Study SALES TAX REVENUE Town of Vail Retail Summary -Total retail sales for Eagle County in 1994 were $496,866,000 and are estimated to be $774,106,000 YTD YTD YTD in 1999, a 64 percent increase for the five year 12195 12/96 % period. Vail is estimated to have contributed 36 Collections Collections Change percent of the gross sales for the County. In the period 1985 to 1995, the Vail Community sales tax Food 1,006,278 1,049,564 4.3% generation increased by 100 percent, from Liquor 185,134 200,803 8.5% $6,481,608 to $13,026,581. Apparel 848,221 846,008 -.3% Sport 1,788,033 1,918,036 7.3% Jewelry 240,126 241,037 3.8% Resort Sales Leaders Gift 228,641 236,216 3.3% Gallery 53,038 44,876 -15.4% City/Town 1996 Sales Gain vs. '95 Other 867,684 877,459 25.79/6 Home 11,443 14,385 25.79/6 Vail $343.0 5.3% Occupation Aspen 341.2 6.3% Durango 299.9 3.9% Total 5,228,598 5,428,384 3.8% Glenwood Spgs 236.5 2.99161 Steamboat Spgs 215.0 4.2% Breckenridge 203.5 9.8% Vail Village Beaver Creek 109.0 6.3% Sales Tax Collections Snowmass 101.7 5.8% Telluride 62.7 4.0% Crested Butte 62.3 1.0% YTD YTD YTD 1995 1996 % Collections Collections Change Resort Area Communities Retail 2,743,889 2,767,534 0.9% Lodging 1,794,951 1,910,348 6.4% Silverthome $135.3 5.3% Food & Frisco 102.8 6.3% Beverage 1,860,936 1,949,859 4.8% Avon 96.2 11.6% Other 245,890 259,267 5.4% Dillon' 14.7 22.1% Minturn 9.4 6.89/62 Total 6,645,666 6,887,008. 3.6%- lAdjusted for increase in sales tax rate 2Adjusted for one-time gain in 1995 Lionshead Sales Tax Collections YTD YTD YTD 1995 1996 % Collections Collections Change 24 Retail 906,178 963,125 6.3% Lodging 1,020,704 1,140,772 11.8% Food & Beverage 483,285 539,272 11.6% Other 52,394 72,227 37.9% Total 2,462,561 2,715,396 10.3% Vail Retail Market Study V A I L VI L L A G E R E T A I L Vail Valley Retail Market Analysis - Analysis of Existing Retail INTRODUCTION An analysis of existing retail in the Vail Valley was developed by the consultant team through r field visits to core commercial areas. During ~ these visits, physical attributes of individual retail complexes /buildings such as visual accessibility, iw physical accessibility, and architectural style and " fla quality were identified and recorded on a standardized data sheet. Special factors which may contribute to the success or failure of~ individual complexes were also noted in these f # observations. The data sheets were collectively µ K rr'? used in the preparation of this summary. Vail Village Mill Creek With Pedestrian walkway opportunity to freely roam and Physical Attributes experience the street environment is one of Vail Village's unique characteristics, and is a very OVERVIEW special one. Vail Village has earned . a world renowned SCALE reputation, largely due to the quality and variety of experiences it offers. Second to outdoor The scale of streets and buildings which make-up recreation, shopping and dining are two of the the street fabric of Vail Village is appropriate and other most popular activities visitors engage in non-imposing. A visitor to the Village will notice during their stay. As such, the Village is quite that few of the buildings exceed 3 or 4 stories, and successful in meeting visitor expectations. This that the walkways and streets are neither success is directly related to physical attributes excessively wide or narrow. The scale of the built associated with the design and layout of the environment is sensitive to the physical Village care and its retail spaces. A combination of environment, by allowing views and connections several physical factors elevates a' visit to Vail to the mountain. The strong relationship to nature Village to a very pleasant experience, fostering a creates a comfortable street for visitors, without healthy retail business environment. being overwhelmed by the experience of the built environment. CIRCULATION VIEWS As a pedestrian-oriented environment, Vail Village is dominated by people. It is an A walk through streets in Vail Village provides environment which fosters a feeling of security the opportunity to contemplate superb and ever- and comfort by allowing individuals to circulate changing views of the close and distant mountain freely, unimpeded by automobile traffic. environment. Well established view corridors are Automobile traffic is restricted in the Village core, present in Vail Village and are made possible due 25 and visitors park in the public lot, walk or take to the scale and layout of buildings and streets. bus shuttles to their destinations. By walking Views are important because they reinforce the through the Village environment, a pedestrian is overall circulation through the Village streets. In passively exposed to a variety of retail subtle ways, views provide visitors with a clear experiences, and can opt to move into a shop or sense of direction while navigating the enter a restaurant at their leisure. The commercial area, preventing them from getting Vail Retail Market Study lost in a maze of shops. By reinforcing the into the evening, and night viewing of window connection of the built environment to the natural displays. environment, views become an integral part in setting a positive mood for a visit to the Village. Nonetheless, there are exceptions, namely in shops located in less visible spaces (Village Inn ARCHITECTURAL STYLE Center) or in less pedestrian oriented environments (Vail Gateway). In these cases, The architectural style of buildings in Vail Village because the shops are part of larger complexes, also plays a large factor in giving the place an they are likely to receive visitation by pedestrians identity and 'character. Adopting the Bavarian scouting out the full shopping potential of the and Tyrolean architecture of northern European Village. There are also some instances where mountain countries, the Village's architectural excessive landscaping detracts from visual image expresses human traditions in mountain accessibility by obstructing store windows and environments. The criticism has been made that signage (Swiss Chalet). the adoption of this architectural style for the Village has been excessive and out-of-context. In PHYSICAL ACcEss defense of this, the architectural style has been carried out in a fairly consistent manner giving Although it is difficult to assess how accessibility the Village a cohesive identity, and- a built affects the performance of retail, over the long tradition that has mountain roots elsewhere in the term, it is sure to have an affect, as people tend to world and with which many visitors can identify. take the easiest way into or out of a space. Upon first inspection, access to shops in Vail Village, may seem easy due to the intimate scale of w"=a•¢,,'"~',~ buildings and the network of streets and alleys. In- < general this is true for individuals with no disabilities which would impair walking and stair climbing. There are however, differences in the degree of accessibility between different j- complexes and zones within the Village. In some instances, shops are flush with the ground level and can be accessed directly from the walkways psi # without any major effort (Gore Creek Plaza ` Building). In other cases, shops within a complex are found on elevated or multiple levels and require movement up curbs, stairs, and ramped walkways (Sitzmark Lodge). This poses Red Lion a,itdinX Vart Village difficulties for individuals with disabilities, and not in all cases are there adequate alternate access routes for them (Creekside Building). VrsUAL ACCESS PUBLIC SPACE Generally speaking, retail space within Vail Village is easily visually accessed. The majority of Public space is an important component of the shops are located directly adjacent to the main Vail Village commercial area as it provides pedestrian circulation routes which receive high individuals with the opportunity to participate in visitation and traffic during peak seasons. Most of and with the local environment, and become 26 the individual shops have prominent signage immersed in the Village "experience". Vail and/or awnings displaying the business name. Village has a number of public spaces which are Window displays are tastefully conceived and successful in breaking up the larger streetscape presented to draw attention and invite environment into more accessible smaller areas pedestrians into interior shopping spaces. Night (Children's Fountain Plaza, Covered Bridge, etc.) lighting of store fronts is also present, allowing The inclusion of the important comfort elements the retail businesses to extend hours of operation of seating and shade, ornamental landscaping, Vail Retail Market Study and focal points such as art and fountains SALES PER SQUARE FOOT reinforce the quality of the overall network of public space. The public space is the "matrix" in Based on data collected for this study, sales/sf in which a visitor to Vail Village is immersed in, and Vail Village ranges from $165/sf to $1,450/sf. The is therefore one of the most important elements overall average sales /sf in Vail Village is $224/sf. affecting the mood of a visit. Retail. space ranges from 250 sf to 8,057 sf and averages 1,858 sf. Economic Attributes SUCCESSFUL ATTRIBUTES For purposes of this study, retail in the town of Vail has beeli divided into two key areas; Vail One retailer reported that their location on, Bridge Village and Lionshead. The Vail Village retail is Street and having two entrances (the other on described below regarding key property owners, Wall Street) benefits the business. She saw a dis- store size, sales per square foot, and lease terms. advantage with the front of their entrance having Total square footage of retail/commercial space is recessed windows and a relatively hidden door. described in the following table. She would like to see store signage on the planters so that their presence is more noticeable. Complex Retail SF A co-owner of a store reporting over $1,000/sf says that an advantage to their operations is that A & D Building 4,630 "a lot of people go toward the Vista Bahn." A dis- Bell Tower 6,950 advantage is that deliveries are ditficult and the Casino Building 3,749 planters in front of the store "are bad in the win- Christiania 1,000 ter. Covered Bridge 8,803 Creekside 9,136 Another owner believes that the unique facade on Crossroads West 40,531 his store draws people to the store because of the Cyrano's 5,434 different exterior treatment. The owner also Fitz. Scott Building 900 attributes part of his success to his staying power, Gallery Building 5,247 as repeat customers significantly support his Gastof Grains. 14,011 business. Golden Peak House 6,581 Gore Creek Plaza 7,146 Not surprisingly, the financially most successful Hill Building 8,056 stores are located on Bridge Street, followed Lodge at Vail 17,982 closely by those located next to Bridge Street. Manor Vail 4,200 Stores able to take advantage of skier traffic McBride Building . 22,640 between the village parking garage and the Vista Mill Creek Court 3,553 Bahn clearly benefit. The Vail Village Inn and One Vail Place 2,691 Crossroads complexes appear to be competitive Plaza Lodge 14,000 in capturing retail dollars. Red Lion Building 13,643 Rucksack 4,528 TYPE OF BUSINESS Sitzmark Lodge 11,929 Slifer Building 638 Sales per square foot by type of business varied Sonnenalp 9,506 significantly within similar categories. Art gal- Vail Village Inn 44,361 leries in Vail Village on average report sales/sf at Village Center 14,127 approximately $400/sf. Gift stores report a wide Wall Street Building 7,371 range of sales volume from $250/sf to $600/sf. 27 Although not all jewelry stores participated in the Source: Vail Village Master Plan survey, a well run store with quality merchandise and good customer service will gross close to $1000/sf. In the sports retail category, the aver- age sales/sf is $230 and stores range in size from 1,300 sf to 6,500 sf. The apparel category in Vail Vail Retail Market Study Village reports stores averaging $800 to $1,000 sales/sf. LEASE TERMS Retail & Restaurant Space by Use As expected, lease rates and particularly lease terms vary significantly in Vail Village. There are (Ai F-;mate estimate using Business License Categories) four stores reporting 10 year leases with 10 year renewals. However, stores reporting five year Type SF % of Total leases are the most common in Vail Village. Retail - Food 11,350 4.6% Retail stores who own their own space in general Retail - Apparel 32,682 13.4% believe that they have an advantage over their Retail - Sport 60,135 24.6% leasing competitors. This is obviously Retail - Jewelry 8,951 3.6% particularly true of those who have owned their Retail - Gallery 24,032 9.8% space for more than 10 years. Retail - Other 18,196 7.4% Food & Beverage 64,092 26.2% Analysis of Tenant Mix Nightclubs - 8,563 3.5% 244,433 RETAIL QUALITY & DIVERSITY A factor of great importance for the success of retail in Vail Village is the quality and diversity of the experience provided by merchants. Most of the shops in the Village are geared towards an upscale consumer, and feature brand name merchandise which meets consumer expectations. More importantly, there is a diversi- fication of retail, with a variety of shops selling products ranging from ski and outdoor sport- related equipment, fashion wear, shoes, art, and memorabilia among other products. Although shops are grouped closely together, because of the diversity, they are successful in drawing in visitors by keeping the retail experience interesting. Furthermore the variety of fine restaurants and foo&oriented services which are present also play an integral role in captivating visitors, and enhancing the overall experience. Together, the presence of these shops and restaurants, constitute the destination experience for which visitors are "hungry", and expect to find in Vail. Vail Village appears to have found the right combination of commercial retail to 28 attract visitors on an almost year-round basis, who keep coming back for more, due to their pleasant experiences. However, according to merchants, things are beginning to change. Some say that visitors think Vail Village is getting "stale" and has not responded to the changes in the shopping and skier visitor market. Clock Tow m Vail Vll?ae Vall Retail Market Study I L I 0 N S H E A D R L T A I L Physical Attributes OVERVIEW o .y. Originally conceived as a secondary village and mountain access portal for Vail Mountain, Lionshead has not experienced the success initially expected. In great part this is due to a lack of sense of charm that a visitor might expect # c ' from the "sister village" core to Vail. Fortunately, this year Lionshead received a popularity boost . ~a• ;~YrrriiYfoee from the operation of the new Gondola terminal, Uonshead Walkway and the area is currently under scrutiny due to the redevelopment process which is underway. Similar to Vail Village, commercial retail SCALE dominates the activity bank in Lionshead, and is therefore a primary concern of the redevelopment in general, the scale of Lionshead "Village" is process. imposing due to large public spaces created by CIRCULATION over-sized buildings. In comparison with Vail Village, Lionshead feels like an urban environment. As a ski resort base area, Perhaps the most pleasing aspect about Lionshead's connection to the mountain is rather Lionshead as a retail center, is that, like Vail, it is weak, in great part due to the manipulation of a pedestrianized environment, benefiting from scale. Buildings, streets, and walkways dominate most of the assets of a car-free environment. The the spaces, leaving the surrounding scenery as a core pedestrian area is reminiscent of an urban secondary element. The mountain experience is outdoor mall, utilizing uniform brick pavers, not properly expressed by the existing framework light fixtures, benches and other design elements of the built environment in Lionshead. Retail in an area where retail is the primary activity. The space could potentially suffer from this loss of entire Lionshead area is very homogeneous from connection to the local environment as some of a design perspective, utilizing similar materials, the initial charm of being in the mountains is lost. and creating similar spaces. Therefore, it is difficult to identify a hierarchy of circulation VIL"WS axises_ through Lionshead, and circulation is confusing. There are few visual cues to guide a There are presently no officially designated view pedestrian visitor through the variety of spaces. corridors that exist in Lionshead. On the other Furthermore, the pedestrian circulation network hand, there are some random views that result is not completely linked together through all the from the placement and size of buildings and the spaces. Occasionally, visitors may find orientation of pedestrian walkways. Views into themselves disoriented and entering or ending and out of the Lionshead area are limited, and up in less than pedestrian oriented spaces, such seem to occur by chance, often terminating in a as parking lots and delivery areas. The sense of building wall or facade, or some other destination is unclear through the area, for the miscellaneous point. Since there is no defined presence of the Gondola terminal, which association between view corridors and currently serves as the main attraction to visitors circulation axises, visual cues from the 29 of Lionshead. Although walkways have been surrounding environment to help pedestrians carefully designed, pedestri an circulation into orient themselves are scarce. Consequently, and out of the Lionshead area can be difficult. circulation suffers and pedestrians are often "lost" in the Lionshead core and asking for directions. Vail Retail Market Study ARCHITECTURAL STYLE Unfortunately, this has not been the case for all places requiring such access (Concert Hall Plaza). As a resort destination, Lionshead greatly lacks Lionshead has both retail spaces which are very the architectural "flair" or high quality which accessible, and those which are less accessible. It would otherwise give it the identity and character would greatly improve the quality of the retail it needs.- °Av there has been no adoption of a experience if all spaces had a similar degree of particular architectural style or theme as in Vail accessibility by provision of standard ramps'. Village;',there• i.s little. unity or coordination of escalators, and elevators. building ; architecture. _ This is immediately apparent by comparing buildings to each other. PUBLIC SPACE Building architecture varies in scale, size and style, in some instances clashing. In general, the' Lionshead has a substantial area of public space if resulting quality of finished buildings is low, both plazas, walkways, and parks are encompassed by in aesthetic and material terms. There are no truly the definition of public space. In some cases, the unique structures in Lionshead that standout, existing public space is very successful in posing a lack of identifiable landmarks for complimenting the retail experience, as it is visitors. Furthermore, several of the retail spaces frequently utilized by visitors and residents. The in Lionshead are framed by "additions", which pedestrian axis running the length of the were after-thoughts to the original buildings, Lionshead Center building, where visitors can giving the place a disjointed architectural often be found sitting outdoors, is a good character. The handling of retail spaces could be example of such a space. In other cases there are much improved by enhancement and better spaces which are unsuccessful and under- coordination of the architectural language utilized, such as the area in front of the Lions between each individual building. Pride building or the large plaza space behind the Gondola building. These spaces are essentially VtsuAL AccEss "dead-space" and detract from the overall quality of the entire area. The orientation and scale of the Much like Vail Village, retail space in Lionshead is buildings framing the public space is responsible easily visually accessed due to the proximity to for this "dead-space". The large scale of some of the pedestrian environment. In some cases, the the public spaces (such as the plaza behind the visual access is exceptional due to location and Gondola building) is intimidating and relative ease of the walkway/shop entrance uninviting, and is seldom used by visitors and transition (Lionshead Center Bldg.). However, residents for sitting and relaxing. the haphazard layout of the walkways and build- ings'in Lionshead has also created several retail On the other hand, "softer" spaces such as the spaces which are hidden from main pedestrian pocket park behind this plaza are desirable as traffic routes. These spaces are "locationally" they are comfort zones which serve as transitions disadvantaged, as they are less easily noticed, and therefore, less frequently visited. In these e~ cases, shop owners have gone to great lengths to increase their visibility and prominence in the street environment by displaying unique signs and inviting store fronts (Lions Pride). PHYsicAL AccEss » 30 There are a number of places in Lionshead which are difficult to access due to stair climbingmob, = associated with grade changes. In almost eve transition of space in Lionshead there is some grade change requiring steps or stairs. In a few places, ramps have been installed to provide L ionrhead outdoor Space access for individuals with disabilities. Vail Retail Market Study between spaces. More spaces like this would report $100/sf to $1000/sf. There are too few greatly aid in pulling together the network of galleries, gifts and jewelry stores to create a unused public spaces in Lionshead. Commercial credible average. activity would greatly benefit as more people would feel comfortable in the public spaces and LEASE TERMS attracted to visit there in the first place. Vail Associates controls -mangy, ' leases in Economic Attributes Lionshead. The majority of the othei leases.have 5 year terms with a 5 year renewal option.4,ease Retail sales in Lionshead do not keep pace with rates generally range from $20/sf ta!$/sf., those in Vail Village. There are, however, some ; stores that have been able to capture the visitor Analysis of Tenant Mix dollars as skiers walk from the public parking garage to the gondola. Non-winter seasons are RETAIL QuALrrY & DtVERSrrY the tenants' biggest challenge. One unfortunate aspect of the Lionshead retail SALES PER SQUARE FOOT experience is the similarity of numerous shops located near each other. Unlike Vail Village where Based on data collected for this study, the highest diversity of retail rules, Lionshead is a rather grossing store in Lionshead sells more than homogeneous and "predictable" shopping $1,000/sf per year. This store attributes its suc- experience. There are several T-shirt shops and cess to the foot traffic between the parking sports equipment shops which sell identical garage/bus stop and the gondola. The store man- products, gear, and apparel. This homogeneous ager believes that "retail in Lionshead is out" and character of Lionshead can quickly saturate looks forward to the redevelopment effort to help visitors by exposing them to a repetitive Lionshead become its own entity and destination. experience. The similar nature of the stores prompts the visitor to skip several doors, feeling Many retailers commented that the new gondola as if they have just been in a store similar to the and Adventure Ridge has helped their sales this one next door. winter. After 12 years in his space, one store owner was pleased to see the changes. On the other hand, the Lionshead core has a good mix of restaurants, bars, and eateries and visitors As in Vail Village, sales per sf by type of store are ultimately drawn there for those reasons. It varies significantly. Restaurants and bars in would enhance the quality of retail if Lionshead Lionshead . report- sales/sf from $100/sf to could attract merchants willing to experiment $600/sf. Sporting good stores range from $230/sf with different services and products, making the to $1300/sf and apparel, including T-shirt shops, experience more diversified. Lionshead should strive for the tenant mix to integrate a balance of retail, restaurant, and 44 entertainment tenants. The current configuration does not take into account the needs of different market groups and therefore does not contribute to a synergistic effect in overall sales. The tenant mix should be comprised of such things as specialty food and merchandise stores, skin and 31 health care, perfumeries, jewelers, lifestyle apparel, sports and outdoor equipment, novelty . gifts, antique~iom.e ac sories, theme t restaurants/,/Zcultural facilities and high-tech interactive environment. Lionshead needs stores Liouheod Pedestrian A4a17 in as many categories (or retail types) as possible. Vail Retail Market Study PROPOSED DEVELOPMENTS IN THE Sheike's) will be converted to overnight ski VA I L VILLAGE AREA lockers. The proposed plan that was approved is different from the original redevelopment plan in To date, the. Town of Vail is approximately 90 order to comply with the Town of Vail's percent built out, meaning that there is little ordinance and zoning regulations. remaining land for new developments, according The Austria Haus redevelopment project is to Dirk Mason, planning liaison in the currently attempting to gain approval from the Community Development Department, Town of design review board. It's initial application was Vail. This indicates that in the past decade there has been very limited development and the focus denied approval for several reasons, one of which has been on redevelopment. was it's building height and the proposed GRFA (growth residential floor- area), both of which City Market, located in West Vail, has been the exceed the limits set by the Town of Vail. The most recent development in the town of Vail. It is current proposal calls for an additional 4,649 sf of a mixed-use development that includes retail, retail/commercial space and 36 dwelling units housing units, and approximately 300 parking (22 lodge rooms, 28 apartments, and one spaces. Retail space in the development is 6,300 employee housing unit). The redesign of the sf, of which 5,800 sf constitute the grocery store, building architecture and massing is intended to or 92 percent of all retail space. There are 71 duplicate the building mass and architecture affordable housing units, 53 for sale, and 18 along Bridge Street and the Village Center rentals. The rental units are located above City Buildings. Market and have been made available to City Market employees first, and then are open to the The Red Lion Building has also presented a redevelopment plan to the design review board, market. The for sale dwelling units size range from 922 to 1,400 sf and cost up to $160,000 for the but was rejected. largest 3 bedroom unit. The Lionshead Redevelopment Plan is currently There are several redevelopments within the in the master plan development stage. The first town limits that are in various stages. The most draft is due in the Fall 1997. visible of which is Cyrano's. Glenn Heelan (Capital United), developer of the building, / explained that the redevelopment will primarily house the Vail Village Club which will offer ski j storage, concierge and full business services, / showers, two restaurants and two retail spaces. Non-members will have access to the retail shops I and both restaurants. The interior retail space is 225 sf and will be used for gallery space by one currently located in the Gateway Plaza. The exterior retail space that opens to Hanson Ranch Road, is currently for rent at $110/sf triple net <W and is approximately 1250 sf. The Gasthof Gramshammer Building` redevelopment project was recently approved by the design review board. The redevelopment 33 project will add minimal retail space, a spa, and nine hotel rooms and one apartment. The amount of parking will be reduced from the ,low current 20 to approximately 13 spaces. Approximately 200 sf of retail space will be added, and the basement space (currently Cutin Hill Building, Vol Village Vail Retail Market Study Swint By: Town of Silverthorne; 970 488 8158; Apr-13-01 3:18PM; Page 2 jvw j. : oo 46 .f at t4i- , „"c' y - '1u:•," •a:M,..4. ~~~yt• ~Y.:7,;: t,::)p`'' '.xti:r.: N:IA..• {`C,V:~E''? ;"'.n . L' y` l• ..t ; YAW `%A*' :;,i„;,,.%:, 1,,,` ,Qqa ~y.'',':. ~v~{ y`,• ..~~„4,.":P./;.~.•~;,, fall:°/. 4W, ~p •~?'C`p~A<TM~ k "7e`-r' cM.6, ° j,~~: ...ti. ' 1, dl s~"3~f•N' -art:.`.. ~"•'.~;•.ry,.,•~ •`I ~x ~'tir.. 1~. fir.. ~,1 Y~l', •.::N::'. A• t i y,4 ; { 'r~i?t"dd?4f +vW waa!~ g 1 !r~/ve 9 `..l k p1"~~/a'~6 z Y~R"q d^'^~~~. y ~ ~ z'~",l rx "4^Id0 a .•„k l~ 4`„~~, p~ ~~.C'r~.k,~~w,~~ ~+`C `~t1 .1~d t ' ;g .Y; >Rea <va.,4.,,h rS':F?l~~ll'.~.?+(<~•'~'G~~'.~ it ...,,9. i1. t..~.r 'S'., , a .,,.x,.~.t t. %1 C~ ....>:.e r. itsx , .:d id r`:i.~rt, r. , .±:af:•.~a_~~.ilkbdjC s l h. JJ'ustic aw Te,r feet fyr -Y)orir L~Hounlain clVeatuj Accepting Reservations Beginning March. If . 20.01 Enjoy beautiful mountain views at the edge of the famed Blue River. Your guest$ will be captivated by the Pavilion's dramatic balconies, arched ceilings, French doors, abundance of natural light and cozy living-room lobby. The Silverthorne Pavilion can accommodate up to 400 guests in this grand new, -state-of the-art facility. For More Information, Contact Maggie Butler .at (974) 262-7390 Sept By: Town of Silverthorne; 970 468 8158; Apr-13-01 3:19PM; Page 3/7 eholo Dy Marygwt Oauq Viverthotne's Town Pavitlon takes shape.The fateric view is looking toward tke lobby and hanging memalne. Sneak preview A tour of Silvertlhorm s 'own Padlion By Maryann Gang by, where people can square-Coot auditori- nyone driving drop in to relit from unt, the high roof is I north through walking, meet friends, trussed with beautiful ilveithorne on or read a book. wooden beams_ Highway 9 has proba- To make sure you're • Maggio Butler, bly notirmrl that the. rrlauad, wiagl;iack pavilion coprdinator., Zbwn Pavilion is really chairs, tabled and describes the decor as taking shape. It's thr couches will fill the "rustic elegance- Sky- new building just room, lt'a a lii:tle lrcird tights can bH cuntrallw] north of the veggie to visualize right now electronically to let stand- So what's in- with plastic hanging light in or keep it out side} rrom the eefling and for mervios. On the As you're looking sawdust on the floor. north and south sides, north Loward the build, A counter will serve stairs lead up to the ing, the west bide as a ticket sales booth mezzanine, which is ground level is Trapper and bar oil appropriate hung from the ceiling Rud(l's fly fisbinb nhop mutsions- Green the so no huge beams will and guide aer'viee and will nutlirw the obstruct Eniyene'a the proposed coffee perimeter of the lohhy'n viewtj. Dmilglas fir shop is to the east. wood floor. Restrooms posts will support a The front door of the an located on the railing Pavilion faces the Blue north side, Along the At the mezzatiinds River, entrance and the south east sod, not blocking Most of the parking wall are nana doors anyone 6 view, the will be on the oast side that open without any sound and light con of the river, You'll seunis of i uppor66 ui trols will be rolled into II CrOW the new bridge, let fresh air now em ptdco whon moiled. A heated in winter and warm clays, narrow mezzanine ex- lighted at night:. Off 0) A patio from the lob- tends eastward over Your left on Lhe we at by south along the side the hobby to French side of the Blue is the of the coffee shop will doors to a patio bat= fire pit for evening sto- have tables a great cony. Beautiful brass rytelling and commu- place to sit on warm chandelien will illaini- rilty eyente_ summer days, enjoying tilde thW part, of the Coming in Lho Pavil- a cool drink. In winter, mezzanine. ion'a front door, there's you'll be able to buy The portable: stew a vestibule separated goodieu in the a6ffae is on tho west and of from the "living roam" shop then enjoy them the, hnilding- Liglit by French doors, The in the c o m fort of the ear ringo s are already "living room" its a "living icon)." 1,800-square-fout lob- Inside the 8,200_ PW" sae PaV"K pays r t S€nt By: Town of Silverthorne; 970 468 8158; Apr-13-01 3:19PM; Page 4/7 Ivtaxa.. 7 -13, •2001 - IM TEN A U T M S - Pagr 11 PAVILION Cbnttnuedfrom page 10 se Gy i. 4 i Wplace TWO little wind a \ a a, xr,r r provide a m and dress Y'ha stage' :11, y 4:. t'' a •s ' s;~,.. w< even bras its own • , CfAtr0.'OCe. t is co oeed yr~y,, ~n ;;?l ; .ka . t • k M: n 4-foot by 6-1but seer; ns b , ' '~.p ; , F, that can create a platform x-11 Lip to 24Afta by 'Y) f--t. i A inirtain is being orda and for plays, &a electrical b t;>i ;nz3b' •r• .,ar. P drop down arcryo n can be iowe:rrd for movioa or elide showx x With a maximum stage r5' o d theatre senting, aboui :100 PaOFle can be acconi- !SIt u r r. l FMSr Jt' p~A'•: ' P 4 l`(\ fin" k i ~ ~ y S' ~ o ` _ .yi<}=`•, moolateci, ovith cennWar too v' r5. } qyy rr' ae~ ,i~ g -ti• ~r P.,: ix~ . on the ,r:.: Wi`Y~;rt~~'r., :.,.,~.Z:~, • t?t...\ ,^r7 , . Y~~y`.~~ $l . fn banquet setup with „ . phow br Maomin a" tables and minimvm stage, The Savertmmis Town Fadllon, looking north twrard the retail and cvftne shop silt. about 400 pomplc curt enjoy a meal. TrAkaer Budd has al: The.PiLviliau will have a ready started to e,haaca supply of tawea and chair* his oparar,with unique-and Mu stored in several closets. Warmablg faseanalting Itaturus to in- )tyemooma giver Uie orthc+w is icir,JuatA "ohm ` in the rental fee nalsedule terest anyone who enters. that is sLU being debated. April opening iing for hg for bin n di up, i l The kitchen uppiiances ;z 1,4 other items have re gvirie serzice is cur- and cwatiy hoes delivered. y Two waning ovens, ice shoetree has never mall y had n dnwntrnvn. maker, prop sink, regular highway 9 pabaea through Now AWA',. rvriks, k6A a'ecloi' and a a bodge podo.of buildings ~ ...v...-errial walk-in refrig- ftvoi yilmAhttoie's lxu,itbie ' erator. complete the A tit310 hull with beginnings as a construe- Urk s li D= elms kitchen. A as aaa hall b the tion "m for workers build- two.en lea pull-<iOwu, s¢t•vo windows s the Du of heft i ~ The i t of eat to CAUS will hrf= Center ig is to create a a town + the to bwk s;pt . , ar Pavilion cC In NwL r 1997, ail- p Op e' No cookiic?ft-Mn~1 )eu,at_.,.,. verfihorae appa•°ved ! lovdi!cl to iaiaii size Prow" a bond issue to Rand don- i With aged-Ug health eOdL'S, Ametinn ofth, Pavilion - le kitchen t pup is tax- and puhl%a imripruvoaa Lt turad and casyto-dlesia., Anng highways 9 a6d B. Caterers wild enter the from the DMan boundary to ki"en via a separaito duos gth 94,est. Si"1 Abwa Plw»~ l~ The mechanical plant is Tlw Pavilion it Phase I (norm soft) located in a partial base of the River Centeir.' Opera- for . mcnt, reported to have a Lion and maiuteneace of Y°uth expressed weddings ny cooing 11cYnggio T3utier, good~sizod Suing pump, just the Pavilion will be paid for The Pavilion is first and A grand opening is tarn PViiiun CootYiinatnr. at in case, because of prarimi- m lessens and tip rrwr foremost a couomunity cep- tativelIF planned for June !3. dB2-'7'390. Il hs'happy Lo dos ty to the xiver. The little. aauee. tar. Thk town plums to public ts1 will She Sh 'garage outside at the Phase spoi'lsor community o>Sn:nts ataut lifter dutae's gra ed ro yd event, aw YOU tit l raorant of meet ynur northwest corner is a tull•aervies rCgtaut•A71ttS, of_ L1101*, it darn also he. rented. °perueg. As of March 1, arotand, amid fivlp dumpstar in "guise fics and retail steles to the - a lot of intasn at has keen raswvation8 can be made needs, Sent By: Town of Silverthorne; 970 468 8158; Apr-13-01 3:20PM; Page 5/7 + Mezzanine Main Level Seats 80+ banquet style whin Level Seats 296-banquet style i L, l ! ~ 1 r pl, Y ~ ~ y 4 R- ~ lumislYed Lobty ,f c ~ ~ '+~5 ~++-+in+'wY~ws j z...M1~ x~.w+Y~v+'daxr..war Y,~. 1 av Town of Silverthorne Pavilion Table: 1= Bar 86at 8y: Town of Silverthorne; 970 468 8158; Apr-13-01 3:20PM; Page 617 L L. `y _.1 L, J r : T f! J i Z -:x 4 . 1 f 41.E !f ..1! ~ w h t'. r.uA r.. , sF at . a 5... 4..._ b>}n. >a+.. _ 4.. r,. -.fa.. _ ...T. ..L, .v v.4.,.....w rt,w:.., ,..,at D ,.r.a<^ r. JRnv,...,..... s. 4 u r..:•>..o..-xi.;r.{: .,`3' . ,.x,.. .f 4v .-awv,.a i;- ><2~ t ~:^o~v. ,,t ra., .....n,.r.a:.. v,d .v r.. .R. kY. z.,•_>4a.: r, 4w) s - vr.- sr,wrt,•.,_,n,. .Y.3s•r<..x.A.. ' , w.,.F , S. r. ,v+.r,,..r ti f!K1, 11"4 'k i:. 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C7 £s ram >df!~iYrt>~9~,"3:-942 n4 ~'r,x,e,~av£'.'•"?!-r~. - ''."°,s>4fLt'~tds;lu,JF,ia.J~:z..~;.-~~ x~^.r.~''~-'..,:..t.waa.,.,;-»'+xK•:•.:::g~^•^.,-' Adatlonal Set-up or Take Dwr time 5100 per hour t O Teawdeal asviSlance with BgWsound system: S150.03 eBec'oi+ed Screen- $50.00 T Overhesd Psojeclor with shad: 5155.03 L avails le) CL Easel V411 Flip Gsatt: 515,03 13 `t Coffee Pot and caps: Based on Coffee -enanl.s pridng Water Pitcher and cups: 55.00 (per 30) Serving News: S5.0a eat (5 avaHatYe) $150.C0 (th'arnina odilY) Caleriag Kitchen: 'T1': VCR: 550.00 Podium with cttierophone: $20.00 C D a rr _ Dwosative Ficus PludaTS: S15 each ,,c available) 540 set ;fpRake down (1,000 feet available] white String Lights: ? -t:..x:x~ r,;.gatr.:-,~>s:-?~.i-::4'ti Y3a::. - ~~~M vrt: ._::.rn+., '~d2 tan-:.<..a .v .S. "C:-•' CID LCDProt _ _ n,..,..R....>...::-...,.,...w,.w_n.w..4...... r_, +s .war ....E c. 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TO 5:00 P.M., Please t' ` ylF s:, come and sit the ',s%~>,E :~,%~s"~;s~~~Y':?s`:~zi~•`~`a "%s~•K.~:~. ~«S may;; ~z y~F,i,"fig' sue, `z;-` new Town t 0 S~ :spp_ L+~SaA. ig rti;wW w `S+y' Pavilion!! v . Y' N• Vie:: a a3~ ul~ M1. ^.:k. . r s cQM Cete 4 at . ;•y t dn d- -h u^4yY ~rc3e.ie4''?ti"S`;, ~/,'•~ti,`.°'."~ "r~'< _ ."L`~.?'~.~:.'YiKti t- t Any questions contact Maggie Butler at 262-7390 April 10, 2001 TO: Todd, George FR: Annie Fox Cc: Sybill N. Enclosed is a packet of info from the meeting with Maggie Butler, Silverthorne's Pavilion Coordinator. Mag r Iii the Grand Op LZ.,j it e 9' The facility is in an attractive one that the Silverthorne community is very excited about. Perhaps Sybill could pass the info on the Grand Opening to the other Council people. The Grand Opening packet has much info about the sq. ft. and rental rates. However, one needs to see the facility to understand the stage layout, seating on a second level and 262 on the main level, how parking is situated, relation of the Great Room to the Kitchen. All these items are visually quick to take in but difficult to review in a memo. I toured the building and will have pictures sometime later next week. If you want to use any of the figures for a public meeting authorization is needed from Maggie Butler mbulter(a,,silverthorne.or2 or Bill Linfield blinfieldnsilverthome.m . They are sensitive to "out-of -context data" getting out. I wanted to ensure a free flowing conversation thus explained that data gathered at this meeting would be used for planning purposes but wouldn't be released without their validation. I mentioned seeing news articles on the Pavilion everywhere from 1.8 million to 4 million for the facility. Maggie noted the price at 3.2 million. She thought about.$438., Per sq ft. She thought Bill Lindfield, who is out this week would be a better source for some of the financial numbers. Vail's per sq. ft. price is sounding better hmmm. Enclosed find the pavilions procurement recommendations. They found the representatives from Breaktime Colorado, their sales rep Stacy (303) 759 9878 to be extremely helpful. Breaktime received the contract for the kitchen equipment, stage and chairs. My sense is stage, stage storage, kitchen equipment and layout, where the bar is set up, so on, are areas TOV could use some outside expertise on. The chairs at $52 each alone came to $19,000 for Silverthorne, thus discussion with vendors in advance is worthwhile. We should invite Breaktime up and get preliminary comments from them. Vendors can validate architect numbers for storage, stage so on at no additional cost. Enclosed is a job description of the Pavilions coordinator. This is a full time position. Also, the Pavilion has a maintenance tech, who is also full time. In addition to cleaning and maintenance, his job includes helping with tech equipment, sound board, kitchen equip and other AV equip. He will be on site. A vehicle is assigned to the maintenance tech. Staff expect other Public Works staff will assist with set-ups and clean-ups as needed. The Silverthorne facility is more then a community Pavilion and could become a commercial enterprise. Additionally, there is retail space on site which accounts for some of their staffing needs. Salary and benefits for these two positions comes to about $90,000. Some other cost estimates include: $90,000 Staff $32,000 Utilities Water, trash, telephone, electricity $5,000 Maintenance Supplies $2500 Building Supplies $8,000 Other maintenance $20,000 Marketing $250,000 Expected costs the first year. Yes, yes I know this doesn't add up but the details are probably in the newspaper somewhere now that we have a general idea of the numbers. They also believe in 5 years they could be a revenue making venture if that is what the Town of Silverthorne wanted. Another vendor Silverthorne used was the acoustical consultant David L Adams from Denver. Ed Loggins (303 455-1900) representing. Does TOV have an acoustical engineer on this project? Although, the Pavilion isn't expected to be a performance hall, we have all stood in small rooms that vibrated with noise and sounded brittle; other rooms that were far larger didn't have the same echo and brittleness. Someone should verify the great room and lobby meet our acoustical needs. Also enclosed is Silverthorne's policy method of accommodating groups that they believe to provide a benefit to the community. Other items: • Silverthorne does not have a small meeting room for the public in this space. They have such a room in their lg. Pool and Recreation Center. • Didn't have time to pursue liquor license information • Maggie indicated all agreed she should have been on staff 9 months to opening day. Procurement contracts, fee schedules, marketing and details were put 3 months off course. Silverthorne hired Pavilion Coordinator 6 months prior to opening day. • Storage is a concern for the Pavilion even before opening day. Suggested future contacts: • Colorado Breaktime - Stage etc • Montrose - Michael Hepp 970 249 7015 regarding Montrose Pavilion, which Silverthorne modeled on. • Tracy Van Curran - Local Cater • Local Wedding consultant. • Buck Allen Local weddings. Locations, sizes of weddings so on • Carol Craig - Special Events Breckenridge L.{ ry'1 r1~ 'tt! I.f 1tCNN{.~ 1 ' ' 'L f 4 . 4 K.r 1=11 -P. G 41 c ~ Il 1 SILN En't]"10IRNE ]F~47. Af On June 9, 2000, Silverthorne will celebrate the Grand Opening of its new Pavilion, the first in a series of buildings planned for the seven-acre Town Center. Located off Highway 9 and 4th Street, the facility sits on the edge of the Blue River. The 14,000 square foot Pavilion provides a striking glimpse of the future riverfront development. The Pavilion's impressive 8,200 square foot auditorium will host an exciting venue of special events ranging from comedy series to an antique show. "The Silverthorne Pavilion is versatile enough in its design to host a little bit of everything," said Pavilion Coordinator Maggie Butler. "We are already making plans to host a Summer `eclectic concert series' that will offer our guests a wide range of musical performances. Its an exciting time for Silverthorne, this will be one of the finest facilities in Summit County." It is easy to understand why the rustic elegance of the Silverthorne Pavilion has attracted the attention of local brides-to-be. Surrounded by beautiful mountain views and the soothing gurgle of the Blue River, wedding guests will be captivated by the Pavilion's dramatic balconies, arched ceilings, and abundance of natural light. The Silverthorne Pavilion can accommodate up to 400 guests. In addition to its auditorium, the Town of Silverthorne has built a 1,600 square foot `living room' in the Pavilion. Framed by French doors that open to the river walk in the warmer months, the spacious area offers an inviting location for residents and visitors to relax and gather, taste some delectable treats from the Pavilion's coffee shop or learn the secrets to catching 30-inch trout from the folks at Cutthroat Anglers fly shop. - A Community Center: The Silverthorne Pavilion was built for the community to provide a - special place to gather, grow and celebrate. The Town of Silverthorne will ` meet this need by providing quality, special event programming and family fun at an affordable price. Over the next year, the Town of Silverthorne will ;Xi ;N'`' actively seek programming and sponsorship ideas from our local businesses, non-profits and community organizations. If your organization has an upcoming event that benefits the entire community please contact Maggie Butler at 262-7390. ENTER YOURIDEAS FOR A COMMUN,11 Y EVENT & YOU COULD W zr at the Silve0thorne Pavilion. Fill out & return the brief survey below and describe your idea for the perfect event at the Silverthorne Pavilionand you could win one of two contests at the Saturday, June 911 Pavilion Grand Opening! Contest #1: If your idea is chosen, the Town of Silverthorne will plan and produce it within the next year. You will be named the "Honorary Host" and be able to invite 20 of your friends and neighbors to join you at the Pavilion. Contest #2: All entries will be placed into a drawing for a free party for up to 100 guests at the Pavilion. The party will be held on a Thursday evening within six months of the drawing. Winner is responsible for all party expenses other than the free rental of the facility. aV~i Do you "~V`a~ a t~ F R ~4?ha . _ Asa - a Y - T En MY EVENT AT im, SILVERTHORINh PAVILION' spa DockQ#3 r 3Ur Er PcrpAr~uac . ~Name of Event: Time of year & Day of Week: T ?Evening event ? Day event Describe your event: x, . L 3F What age group would this ~Yr:alto? - What makes it :a community event`! What type of programs or entertainment'? What kind of businesses would be interested in sponsoring this event' W~S Rent the o Pavilion 0 For Your Even - Concerts & i heater - `Zlled iii- Reunions - ~a c `s - c taizzi - H4,447 P44,:,4 Children ~ FaraU Events - Conferences & Workshops PAVILION REe!"1 AL RA1 ES Time & Date Regular Rate Silverthorne Resident Summit Resident All Day/ 8 hour event: $1,000 $850 $900 V;z Day (4 hours) Thurs -Sun: $700 $595 $630 V/2 Day (4 hours) Mon - Weds $500 $425 $450 * Ha 'days must be scheduled between 8:00 am and 2: 00 p. m. or 3: 00 p.m. and midnight a 04 + 0i i; Pavilion Refltat includes: • Fables & chairs for 380 guests kitchen' ' dawn of room ...w , arrangement i • On.site event attendant i • Use of.auditorium & lobby z • An hou" r of preparation & clean I lobby up time before. & afterevent rf alq; Also Available for Rental: Commercial Catering Kitchen Stage, sound and fight system 'Cutthroat Coffee Screen, Overhead projector, TV, Anglers Shop VCR, LCD projector, podium & sound system, decorative planters,; white string lights. Additional seating on Mezzanine i Call 262-7390 for a complete copy of our contract, rates nnlirinc Silverthorne Pavilion Grand Opening Saturday, June 9, 2001 loam - 5pm Come help the Town of Silverthorne celebrate the grand opening of the new Pavilion at the Town Center. Bring the family and enjoy lots of free food, live music and children's activities. The morning will kick off at 10 am with a ribbon cutting, followed by children's face painting and entertainment. Throughout the day visitors can participate in free giveaways and enjoy live music in the Pavilion's auditorium. Spend the day with us or drop in at anytime to learn more about Silverthorne's new Pavilion and the special events planned for residents throughout the year. Parking located off of Rainbow Drive and Highway 9 and 4th Street. For more information call 262-7390. FREE Saturday, June 30, 2001 l0am - 4:00 pm at the Pavilion The First Annual Silverthorne Antique Appraisal Bring us your treasures! Do you have a family heirloom sitting up in your attic or being used as a coffee table that you have always wondered about the value? Maybe it's the old fishing pole or mining ax sitting in your attic. Perhaps that awful china set that great Aunt Edna entrusted to you to pass on to the next generation. Have your precious piece or quirky item appraised by the professionals at the first annual Silverthorne Antique Appraisal. Learn about the origin and value of your item and how to care for or even restore it from the specialists and don't be surprised if you receive an offer from attending collectors to purchase your piece. Cost to the general public to view this event is free. Advanced registration recommended for those seeking appraisal $S (beginning June I" by calling 262-7390). August 24th and August 26th Alpen Glow Chamber Music Festival The Town of Silverthorne is proud to sponsor the Alpen Glow Chamber Music Festival (formerly Music from the Summit) at the Silverthorne Pavilion. Six internationally renowned artists will play two concerts blending the rustic elegance of the Pavilion with the breathtaking sounds of classical chamber music. Receptions with wine and canapes will accompany each performance while the musicians mingle with the guests for a relaxed and intimate interlude. For ticket prices, reservations and performance times call 262-7390. I November 15, 2001 Thursday 5:30 -7:30 pm Summit County Chamber Mixer Don't miss this opportunity to mingle with your neighbors and Summit County professionals at the November Chamber Mixer. Sponsored by the Town of Silverthorne, this `happy hour' is open to all members of the public whether you are a member of the Chamber or an interested neighbor. Enjoy tasty appetizers, light cocktails, exciting giveaways and good company. For more information contact the Pavilion at 262-7390 or the Chamber at 668-2051. Entrance fee for Chamber members $5 and non-members $10. Get ready for a change of pace when it comes to music and entertainment in Summit County. The pavilion is a state of the art acoustical masterpiece that can seat almost 400 guests for a relaxing, music-filled evening with friends and acooons neighbors. Performance dates and times will be listed at cti r at the the Pavilion Events Hotline @ 262-XXXX, logging on to Pavilion www.silverthorne.orR, posted at Town of Silverthorne facilities and promoted in the local media. Summer & Fall: Silverthorne Pavilion Concert Series The Silverthorne Pavilion is planning an Eclectic Concert Series for residents this Summer and Fall. The series will bring a variety of musical performers to Silverthorne including: blues, country, folk and classic rock! The series is designed to showcase local and regional talent at an affordable price. Events will vary from theater to dinner style. Fall & Winter: Silverthorne Pavilion Comedy Hour "Laugh it Off' A series of four comedy hours will come to the Pavilion throughout the Fall and Winter in 2001. The acts will feature a variety of adult comedy for Summit County residents. Comedy fans should look for several of the Comedy Hours to be scheduled close to holidays providing the perfect gift to help you celebrate a special day. These events will include a food and beverage package. ~ Ia f. • iii>.::::i:<>z:i::;.: s ai#tiafi ..t#ezsru#..• a~uY 1 "~::{.}:.}}}}:•JJ}J;;}:~ zt::•ii}i ;:;;:•}:.:::..;.:;<:{.;i :.:.;.:~.:.;::i3:: SSr SYS: stl ({s .tndttietea ro: wub•re garsaE::hm.:#iefsal:`.::<:::;}}:,}J]JJ:•J::J>:. ; : At. !f.:hoiire,..7h tt. ;::.J::>..>:{.}>:;•J:;•i»:•:•: i:•:Ji;i:;;}iJ•.;; ,:.>;:J:.:::,r..,...,.. J::::::..........................::::::.:::.:::.:..:..................::::•:::::::::::::::::::::,.:::...........:.:::J.. ?5:..................:.:.::•::::::. 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'!,r<%<<:;%?r=:s:^} :.,ff <w ";x'::ts~•{ ahass.. x:;: $100 per hour Technical assistance with light/sound system: $150.00 'Required Screen: $50.00 Overhead Projector with stand: $15.00 Easel with Flip Chart: $15.00 (3 available) Coffee Pot and cups: Based on Coffee Tenant's pricing Water Pitcher and cups: $5.00 (per 30) Serving Platters: $5.00 each (5 available) Catering Kitchen: $150.00 (Warming only) TV/VCR: $50.00 Podium with microphone: $30.00 :S THE Decorative Ficus Planters: $15 each (10 available) O,L O R A U-0 \J White String Lights: $40 set up/take down (1,000 feet available) LCD Projector $75 8y' :iJ'{{t•}:?t4:•i J}:JY•'.; V;::;,^:v:::.v. n.. : . ~ :...................................v:.v:.v:. : w::::::.v:.:v..............:.:: w;:.:........ ...v......::i-: w{.+::,v} :v.:.}.«v., 'fii{•k. k5.~~}~ r::::., m::.::v: v.v:..{w,;{•.::•••:,v.+.n. ,yny.; • x.v:.}v. 6: J:•}}:{{^:ty,}:tt y. v.}•.r•: ::::kvS: _ J:•:i:•J:S:;S;i :.S::t ~:~S::S{{{• t•:.. .}}}i;:,v:::::v:: •..:v~::::n::::•:.v: v:•:•::v:::; ...v ,..:.,~:::::\::•:•Y:{fiJ;i?:Y`{{:iY:{i}:4YrOi}:a}fi::ii>i}:~~::L~:.'{+i5•::fij'}•;}}::::b}:.i:^i:~J iiji`i v J}..•+;• :•::+r•:v.v:.:::::::w::::::v:'•:}:::.v:;..•;.;...:::;};i::::•v :::...................:.t:.v:v::.~:::.v:::::::•::::::t•:;;;.,.},.,.::::::.:v •:.,w:: •:.:v:{L: } r; r. {rr.; v n,v:.v:::::::v, 'v ,......::v:.:v.v::::v :v:: J.v.• ..v ~.v.....................:...v:.:xv; qq r.., ~~C.,~(r^j +>J}:2a::r'~:`:~:$;~::.v: rr^?E•::::::::~ ~:~=::.}};:-:~:??:%i£;:Y?;~5:~:•':SFi:>~:f::fE?;i':2~?::;2v: te iyi..i:: {iSf: r;: •]}:OJ::::::': ::tJ•:.•`.•: S:v}]::•::•:{•J:;•J:±•:•. :<~:J:•:i{<tii ;r v . ...:f:^:':+";i.v:.•.v. r...4•}:]•}:•: tv., 4+.......... r......... •'}:vJ}}iti::~L i n::::::: v: •::::•;J:~:~:^}:J;.Y:::::::::~:;:.....::.v::{4i}:{~}:::•}ti:i:':v}::~iiiii ~i}~ii :nY:; JJi}:t.r.. :v.:y.Yj::: •:Y: JJ'!'}:y'{• ~y •:.{ii:;:ai}::;:;:iii]}•:. :;>~:;.J:•J}}J:.}:;•}}:;<•J:>::s:::::}::i;::i>:;::>:z:S:J.. :nv::::w:: r::::::::::::•:v::•.~ ~}:.::..:w.v}:.v:..r}is{:;:::ii$i:>'::ii:•::::,r.:+ y~~ y~ q' :v4fi}w:.;~•: r: {tCC{tG%: '•{ryx<rr• .r:i:-:'J:i~:;::ivy::. I.N i 1~ S:? r ,$C•"+.•:•..; Fi: +'rxxm:x rr: rr: rr xx:r. xr+:v : ~i""!!,.~R..~....+.N.!~•i%+'i. :I ~"t :~;y r~S:{. JS. •rp:{'{:{:\.. fxY •{:;:{{'/}Y.rr}J :r {C4'r'..: $ ....T.:. A:uY 'x `rr}`•+r Y• S rx.l.ht ::•w;; :-:::::rvx:. }v rf:•:.^r :.:{{.,rrr{. n.:: • , %:.Y{.{...:::.fX: S. rzf,r#<..{{:::. fir.: .3:f]'SSf':r .r.... ...r.SS..t...s r..:: x::.y;}: fS.•.i.;•: :r;.,... Y i~_.•,_,.. v f,r{~.«,£. .,.a...........:.ur:rrr:::..v.::r:r,.J:. :i.S•:•?:" :SSSiSSi} o ....::.ra .r rro-. .:..J:..:.r:r:rx:...rr... .f<~$##}}~: : f:r. $r.} nY...:.../ . r ` : ,Rrm,..hv.: ...}hs : S .J....-..-.• ~~.-•.•:••.•i.•:::'•:.. ~:~.4r ,W-{...~ .................{t:,,r:.•}...:e..rt{}s]xx:..x: c: r.:..:r r:.Sf. Sr. rr.. r......... .:xrx:r:r ry. .r .•:r+ir}iii}.}5:;:.. ~ .........{f,.f.,?$..... :;:!f; r;::::.tr:..k..{........,fr.r${rr:{re{:.:<,.: r:t. {lt!f.•r:S:,J:,r ;•.r.+:: {.i:{ ::JJ'::...; ;.{..:::q'•`:,}Sr S':•:}JJ: i}}i.•}.•::•r Pavilion Procurement Recommendations KEY: Recommended Missing Information Merlts D scuss!on dded;'cost r bras wn da Item: Stage Quantity Condition Cost Warranty Size Weight Freight Payment Lead Time Notes Quote 1: Staging Concepts, MN 30x24 New $15,974.00 1 year 18' high 130 Ibs p Included 50% down 4 weeks Quote 2: Richter Scale Productions, CO 21 x 30ft used $5,250 as is 18' high Est.: 7011 $400 50% down ASAP 35, 3x6 ft sections Break Time of Colorado 24x30 new $10,717 1 year 16" high 3088 Ibs included 113 down 6 weeks includes five dollies Recommendation. Break Time of Colorado - if two inches in height doesn't bother us, the design & warranty are the same. This stage has, a ten year life in rental pools. Item: Curtains Quantity Condition Cost Warranty Size Weight Freight Payment Lead Time Notes 4- , Dincler Stage Equipment, Pueblo full spec new $19,239 2 year see specs included 500/6 down 6 weeks includes install Quote 2: Opera House, Denver full spec new $20,125 1 year see specs 22oz included 50% down 6 -8 weeks includes install Quote 5: Halgo Specialties, CA full spec new ' $16,971 1 year see specs 20 oz extra' 50% down 6-8 weeks does not include tra% Recommendation Came out to measure and has best sense of facility and: need ANaf thesa buts are subtect to change based prrsome.stnrctural deciswns wh chi coukf effect the back size and maienal types used if we g~ wrttCiythe.18 mch stage the maferi on the Stage _thar Item: Tables 60 inch round/ lower level Quantity Condition Cost Warranty Size Weight Freight Payment Lead Time Notes Quote 1: 1stfoldingchairs.com 37 new $78 each 5 yrs 60 inch round $400 at order 4 - 6 weeks Quote 2: mitylite.com 37 new $179.101$6,626 12 years 60 inch round 59 Ibs included net 30 days 4 - 6 weeks Quote 3: Break Time of CO 37 new $173ea1$6,401 1 year 60 inch round 65 Ibs $1,245.00 at order 4-6 weeks freight includes 48" Quote 4: Mc Court Manufacturing 37 new $185.00 5 years 60 inch round 63 Ibs $481.42 net 30 days 3 weeks Quote 5: Samsonite/creative play 37 new $190 ea 10 years 60 inch round 68 Ibs $567 net 30 days 4-6 weeks Quote 6: Direct Advantage/laminate 37 new $180.05 60 inch round 68 Ibs extra Rentals used $7 -9 per day per table Recommendation: mitylite - see sample. These tables will incur the most use on the lower level. This brand has the longest warranty, and can be used without a table cloth. Item: Tables 48 inch round/ Mezzanine Quantity Condition Cost Warranty Size Weight Freight Payment Lead Time Notes Quote 1: 1stfoldingchairs.com 16 new $73 each 5 yrs 48 inch round $250 at order 4- 6 weeks Quote 2: mitylite.com 16 new $164.831$2,637 12 years 48 inch round 50 Ibs included net 30 days 4 - 6 weeks Quote 3: Break Time of CO 16 new $140eal$2,240 1 year 48 inch round 50 Ibs $1,245.00 at order 4-6 weeks freight includes 48" Quote 4: Office Max 16 new 89.99/$1,439.84 30 days 48 inch round none net 30 days 4-6 weeks Quote 6: Direct Advantage/laminate 16 new $136.35 48 inch round 50 Ibs extra net 30 days 4-6 weeks Quote 7: Creative Play - laminate $140.12 10 years 50 Ibs see above Rentals 16 used $7 -9 per day per table Recommendation: OfficeMax: These tables will be used on the Mezzanine level.. They will incur -less use and require less concern ' for durability, warranty and appearance. It makes sense to purchase them locally and avoid;shipping costs 1 I At C~aAa-Aa~ _ Item: Small round tables Quantity Condition Cost Warranty Size Weight Freight Payment Lead Time Notes Quote 1: 1stfoldingchair.com 15 new $63 each/.$945 3 foot rounds 12% Quote 2: Direct Advantage/R30E 15 new $86 3 foot rounds 26 Ibs extra Quote 3 mitylite.com- Expedite 15 new 147.25/$2,208.75 12 yrs 3 foot rounds 29 Ibs included net 30 4-6 weeks Recommendation:' 1st folding depending on freight. Collapsible tables ideal- for storage. Item: 5 foot long tables Quantity Condition Cost Warranty Size Weight Freight Payment Lead Time Notes Quote 1: wholesale furniture 5 new $59.90 net 30 4 weeks Quote 2: Office Max 5 new 39-99/$200 1 year 30" x 60" N/A net 30 2 weeks Quote 3: Mitylite 5 new $140.60/$703 12 5 FT X 30 " 50 LBS included net 30 4 -6 weeks Recommendation. Office Max: These Item: Table Dolly Round Quantity Condition Cost Warranty Size Weight Freight Payment Lead Time Notes Quote 1: Direct Adv 1 new $206.25 70 Ibs extra Quote 2 Break Time of CO year Holds 8 tables 40 Ibs extra at order 4 - 6 weeks Quote 3 Mitylitite 2 10 12 holds 5 tables 40 Ibs included net 30 4.6 weeks Recommendation Mitylite. Mitylite is the prod mmended for 37 of les. F sistency sake, we should use their dolly to move their tables. Item: Banquet Chairs Quantity Condition Cost Warranty Size Weight Freight Payment Lead Time Notes Quote 1: Alston Quality Industries 380 new $22.50 each 5 years 18 inch seat 15 Ibs Included at order ASAP stackable in 10+ Quote 2: Alston Quality Industries 380 new $15.50 each 5 years same 11 lbs Included at order ASAP stackable in 10+ Quote 3: BTC: GAR 409 380 new 47ea/ $17,860 2 year same 17 $2,500. 4-6 weeks stackable in 6 Quote 4: BTC: MTS 505 380 new 50ea/$19,000 12 years same 16 Included until March 15 4-6 weeks 6 stack] $2,500 Quote 5: Mitylite 380 new 58.50/ $22,300 10 years 17.5 inches 15.5 Ibs / $905.37 net 30 4 -8 weeks stackable in 10+ Quote 6: Office Max 380 new $25.99 30 days 18 inch seat unknown none at order 4 weeks unknown Rental 380 used $2.50 each per day folding :Recommendation: MTS 505 @ $50.00 each: Longest warranty, best sele_G,,, i. Item: Chair Handtruck Quantity Condition Cost Warranty Size Weight Freight Payment Lead Time Notes MTS 011/stack 10 -12 2 new 1 year holds 10 chairs 30 lbs free to 3/15 at order 4-6 weeks 2 Item: Dropdown Screen Quantity Condition Cost Warranty Size Weight Freight Payment Lead Time Notes Quote 1: RE Enterprises 9x16 1 new $11,690 9x16 unknown included 112 down 4 weeks includes labor Quote 2: Draper - dropdown electric 1 new - rolleramic $2,955 1 year 182 x 240 (15x20) 377 Ibs $231 at order 3 weeks requires install Quote 3: Draper - cineaperm/snap on 1 new $4,089 1 year 182 x 240 (15x20) 111 Ibs $85 at order 3 weeks requires install Quote 4: Halgo 1 new $1,825 1 year 10 x10 Quote 4: SEVCO - 1 new - rolleramic a 1 year 9x12 248 Ibs -0:?, at order 3 weeks Quote 5: Electromedia 1 new $6,532 3 year .9x12 _ extra at order 4 weeks ReW....mendation - SEVCO dropdown electric., Uo s. Need to consider prolectQC COSts aril stallat+on Item: Projector/LCD for screen above Quantity Condition Cost Warranty Size Weight Freight Payment Lead Time K,'-,-* Quote 1: Runco VX-101c 1 new $66,999.00 high resolution included at order 4 weeks Quote 2: XG20 Hopper 1 new $6,889.00 Quote 3: Sharp 1 new 3 year high resolution 17 Ibs $204 range 25 feet back Quote 4: ElectroMedia 1 new $11,177 3, year extra requires install Re,.%01 „mendation: Sharp. Can be installed as fat as 47 feet from. the screen projecting a image of 300 Item: DVD Quantity Condition Cost Warranty Size Weight Freight Payment Lead Time Notes Recommendation: Best Buy I new Estimate: $250 Item: CD Quantity Condition Cost Warranty Size Weight Freight Payment Lead Time Notes Quote: RE Enterprizes/Bose 1 new $989 20 cd changer Recommendation: Best Buy 1 new $350 5 cd changer Item: TV Quantity Condition Cost Warranty Size Weight Freight Payment Lead Time Notes 1 year 32" ' Re„i.,,..mendation: Best Buy 1 new ~r h Warranty Size Freight Payment a Time Notes Yom, Quantity Condition Cost Weight ~°tr~,..~t•. ~7 i.,.S x c ~,r+.~ };4 ~~;a ..c„ t ; y,~,. a ~;q`.r - ~4,::." tmn- y W Item('/SI~~e" Quantity Condition Cost Warranty Size Weight Freight Payment Lead Time Notes Quote 1: Office Max 1 new $549.99 1 year none net 30 rental: 1 used $25 day Recommendatian. Rental fi4i SSN pr~Nwt . vb.L ~j D ~(FFy I ~,i Y' . ew W.911 ~tertf &erhead Quantity Condition Cost Warranty Size Weight Freight Payment Lead Time Notes Quote 1: Office Max 1 new 4299:99 lifetime 10 x 10 screen 8 Ibs extra net 30 4 weeks 2000 + ANSI Quote 2: Direct Advantage 1 new $151.95 10 x 10 screen 121/2 lb, extra new 30 4 weeks Recommendation: Office Max: Lifetime warranty and no shipping costs %'1 item: Audiovisual Cart Quantity Condition Cost Warranty Size Weight Freight Payment Lead Torte Notes ice Max 2 new ~f~98chf $220 30 days none net 30 Item: Coat racks Quantity Condition Cost Warranty Size Weight Freight Payment Lead Time Notes Quote 1: Direct Advantage: DS4K 8 NEW $86 EACH 4 FEET ACROSS 12 LBS NET 30 HOW MANY COAT; Quote 2: Wholesale Furniture 5 new $#36:9ea! $685. 6 footholds 30 coats Storage° for the :coat racks. has become an issue Staff rs ~~„mmendi" rental of wheeled coa# racks for la every u to . men atron " n9" p Item: Lectern/ podium with light sound Quantity Condition Cost Warranty Size Weight Freight Payment Lead Time Notes Quote l: Direct Advantage 111PLS 1 new $334.10 22" x 17" x 45" 60 lbs extra net 30 4 - 6 weeks Quote 2: Wholesale Furniture 1 new $368.90 22" x 17" x 45" Quote 3 Mitylite 1 new $1,444 12 yr 48 Ibs $65.41 net 30 4 weeks Rental 1 used $50 day Recommendation:. Direct Advantage Item: EASEL Quantity Condition Cost Warranty Size Weight Freight Payment Lead Time Notes Quote 1: Office Max 3 new $55.151$120 35" - 66" high 3 Ibs extra net 30 3 weeks Quote 2: Direct Advantage 3 new $29.99 30 days 64 inch high included net 30 3 weeks Recommendation Office Max, better looking and functional Item: Outdoor Planters Quantity Condition Cost Warranty Size Weight Freight Payment Lead Torte Notes Quote 1: Wholesale Furniture 7 new $59.90 18x18x18 white Quote 2: Country Casual - penrith 7 new 22" 29 lbs $23 per at order 7 -10 days Quote 3: TOS produced in house 6 used Free/ existing 30 x 80 x 24 tall 30 x 36 to build would cost $160 per Recommendation: Use 3 TOS and order three Country Casual. `~ust~~n~rebY X00; Item: Indoor Redwood Planters w/ aft plants Quantity Condition Cost Warranty Size Weight Freight Payment Lead Time Notes Neils Lunceford: Live plants 10 Norfolk Island prow $875 for 10 20x20 planter 3ft plant at order priced at cost Neils Lunceford: Silk plants 10 Ficus $3400 for 10 20x20 planter 3ft plant at order priced at cost Mountain Laurel 10 Ficus_ 20x20 planter Oft plant at order Item: Ropes Quantity Condition Cost Warratnty Size Weight Freight Payment Lead Tmie Notes Recommendation: Wholesale Furniture 6 new Item: Portable letter board Quantity Condition Cost Warranty Size Weight Freight Payment Lead Time Notes Re.,,.;-,,endation: Wholesale Furniture 3 new 114.9ea1 $344.70 24" x 18" (Office Max price $149) co Cj. Item: Smoking Receptacle Quantity Cbd' ' cost my Size W Freight Payment L Time Not~.s Qu Country Casual 2 new~•. $250 each 12"x 29" 14 bs $23 each at order 7 - days Qu Undrella 2 new $100 each 1 r "x 20" diameter f erglas: a at order 4- s Qu Direct Adva.~ ye 2 $160 ea/ $320 ' Quote Upbeat: s kers outpost new 1 year 44" high 14 diam 36 Ibs extra at order 4 weeks ..men n: U 9 st9 n up after and won'ti blow away , pbeat: This de ' n is pleasing-to-the aye, extinguishes. ci arettes immediateNis easy to-clea Item: Lobby Furniture Quantity Condition Cost Warranty Size Weight Freight Payment Lead Time Notes Quote 1: Mountain Comfort Quote 2 Mountain Laurel fluence my reemendafion, #e„,,;..~~atxxt;r`, Pve used fhe X20,000 ruimber m tte budget • but depending ot~ counal styfepeference, one is more eclecdethae the other; w in Item: Patio Furniture Quantity Condition Cost Warranty Size Weight Freight Payment Lead Time Notes Quote 1: Country Casual 5 tables 18 chairs, new $11,730 1 year 3 51" round, 2 36" round extra at order all teak wood ?4 > 3 years Quote 2: Evolutff 7 tables 24 chairs Reeanamend~L~ti ;Pendmq more ihfom~atiorr on Tuesday nht J Item: Picnic Tables Quantity Condition $ Warranty Size Weight Freight Payment Lead Time Notes Quote 1: Ace Bighorn 5 new 1101$550 long na at order 1 week wood and steel Quote 2: Ace Bighorn 5 new $125.39 square 85 na at order 1 week wood and steel Recommendation. long wood and steel Item: Ticket Booth Computer 1 new $1,706 cash register 1 new $130 (Office Max price: $599 Brother MFC 9600 + drum cartridge DR400 Q $159) printffaxlcopy 1 new credit card receipt printer 1 new $500 Vermont Systems software 1 new $1,728 included For scheduling and sale of tickets, rental of space, use of credit cards Office Max Safe 1 new $119 1 year 1.4 cubic ft capacity 55 Ibs NIA net 30 Trash cans Quantity Condition Cost Warranty Size Weight Freight Payment Lead Time Notes -TOS P.ublW-WeAcs 5-built nen $850e&-(nvterials only 4x4 redwood round hAm loom 22 inch sq 48 Ibs $29 each at order 4 weeks Direct Advantage 5 new $247.65 each 1 18xl8x40 45 Ibs extra at order P les, 30,e ;$2940 _ 29 gallons 78 Ibs extra at order 4 weeks Ve xo Ban„~. 1 new 7 Christmas/Holiday decorations outdoor and indoor, new $1,000 landscaping $1,350 or $150 per planter.+ extra need to buy flowers this year, Public Works will budget for next year doggie poop bags TOS will install two for free N/A 5 Plastic Water pitcher and 30 cups new 5 metal serving platters 5 new N x., Wedding Arch Suggest we rent this when 111 1 11 t ear to determine demand Center pieces 60 new r a zM w na - brass candle holders at order (we will rent these for $5 a piece) yak 112- Ile cent my; IUwrl 01 allverulUl'rlej a/u +00 DOUG$ NNi u•u~ iu. wnm~ rays ~~u r~ uj N O 00 0 z U `a c do KITCHEN EQUIPMENT SCHEDULE LL v ITEM NO. QTY. DESCRIPTION REMAIOCB1 1 WALK-IN COOLER U 2 1 MOP SINK 3 i PIZEt°-Sp+K 4 I HAND-81NK O a 6 1 0)04 GMLVING UNIT 6 1 3 COMPAmei =AT 81NK YERIFV' WITH ARC14ITF-C 1 1 DISH MACHINE i W 8 I SOILED 018H TABLE 8e I DISPOSER V W ~ Ob I PRE-RM6E 9 1 COOK N' HOLD r1 ~ cl, 10 1 ICE MAC 4M U II 1 IOJt40 WALK-IN SHELVING WIT ~ py r~ I IOXX60 WALK-IN 6W.LYING WIT 02000 13 1 rncP TABLE tW CASTERS SHEET NUMBER; • 14 1 ICA..,orml! WIT sent by: iown or silverinorne; 91V 400 019n; Apr-J-vi iu;%54AM; raye tra c o 1818 STOR, 1208 ~ II AW C a~ y A _ z1 C L 4F6In" lul •64 b'•b' C 6 U35 v2 r 6 I%4 1$ 5" 1 " 16 WARMING/ of°EN KITCHEN 6'-6'xs'-a" 11 S • OWE W-3 C mIor% Q~) L Flo I WI OVEWEAD DOOR 5 1I A5.1 (z}--~ .1 r 4 3 01 a AW b, ~ ~ FDllli OYERI$AD W-6 UZ" a „ % I2'.4 L42" DOOR $ 111" • U2" o W" 1-kK 6 C+• STAINLE66 • I b o 0 6TEEL 9 . SERVm .1 0 COUNTER TO ~ n TIE INTO lJ 36 COtNerm AT b KITCHEN 10 AS. KANAKAJ M Town Sponsorship of Events of Significant Community Benefit In the reasonable judgment of the Pavilion Coordinator, events of significant community benefit may be sponsored by the Town, and consequently be eligible for a waiver or discount of fees and/or charges for use of the Pavilion. "Significant community benefit" shall be determined by the Pavilion director, in her or his sole discretion, guided by the following factors, individually or in combination: 1. Degree to which the event benefits the Silverthorne community and/or the public in general. 2. Non-profit status of the event proponent. 3. Established history, mission and purpose of the event proponent. 4. Degree to which the purpose of the event is consistent with and/or supportive of the goals and policies of the Town. 5. Financial ability of the event proponent to bear the normal Pavilion charges and fees. 6. Degree to which the event is self-supporting through attendance fees or other sources of funding. 7. Other factors deemed relevant by the Pavilion Coordinator in the circumstances. Qualifying events may or may not be open to the public, and attendance fees may or may not be charged. Town sponsorship of an event at one time shall not be the basis for any obligation for the Town to sponsor the event at a later time, or to sponsor events hosted by the same proponent at a later time. The Pavilion Coordinator is authorized to establish policies and procedures to implement this policy. LOA JOB DESCRIPTION illj,E Special Events and Communication Coordinator DEPARTMENT Recreation and Culture SUPERVISOR Tammy Jamieson, Recreation and Culture Director TOWN MISSION STATEMENT A year round, family community with economic, recreational and social opportunities for all citizens to have a mountain quality of life. MANAGEMENT MISSION STATEMENT As professional leaders, we strive to be respectful, efficient, and consistent, and to enjoy our working relationships as we serve to strengthen the trust, empowerment and vision of staff, Town Officials and our community. DEPARTMENT MISSION STATEM-ou i jL The Town of Silverthorne's Recreation and Culture Department is committed to providing and promoting a safe and clean environment. A healthy attitude is achieved through quality facilities, recreational programming and activities for all ages. The Recreation and Culture Department is dedicated to meeting needs and interests of the community while keeping pace with the ever-changing profile of Summit County. rv,xSONAL MISSION STATEMENT To provide the community with family oriented events and develop an effective marketing plan for all Town events. SUMMARY ROLES Facilitv Administrator • Manages the Silverthorne Pavilion business operations. • Develops and implements a variety of uses for the Pavilion on a year round basis. • Coordinates scheduling of the Pavilion. • Effectively communicates policies and procedures of the Pavilion to users and oversees compliance. • Monitors safety aspects for users and visitors to the Pavilion, particularly during special events. • Develops contracts with facility users and service providers and monitors delivery of contracted services. • Communicates and develops good working relationships with vendors, promoters, contracted service providers, community and staff members and resolves any customer service problems. • Develops, implements, and monitors department budget. • Maintains an inventory of facility equipment and other supplies and items for the Pavilion. • Manage the retail space lease contracts and maintain a professional working relationship with the owners/managers. O R Marketing Coordinator • Develop and coordinate a marketing plan for the Pavilion as well as the Town of Silverthorne events. • Oversee the marketing plan for all Town amenities with lodging tax monies. • Develop and implement public relations program for the Pavilion and Town events and issues including writing press releases, working as the primary media contact, developing good working conditions with the media and business community. • Develop partnerships with the business community to help obtain sponsorships for events at the Pavilion and Town. Team Member • Establishes good working relationships with all Town departments. • Works closely with the Building Maintenance Staff and Public Works Department regarding maintenance and grounds at the Pavilion. QUALIFICATIONS Bachelor's degree in marketing, communications, business or related field. Three to five years experience in marketing, public relations and/or communications including experience in special and cultural event production. Previous supervisory experience necessary. Colorado drivers license required. AIR AND BLOOD BORN PATHOGENS Low risk - minimal contact with air and blood born pathogens.