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HomeMy WebLinkAbout2001-06-05 Support Documentation Town Council Work Session I VAIL TOWN COUNCIL TUESDAY, June 5, 2001 WORK SESSION 12:30 P.M. COUNCIL CHAMBERS LUNCH WILL BE PROVIDED TO TOWN COUNCIL NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Executive Session - Land Acquisitions. (30 min.) PUBLIC MEETING VAIL LOCAL HOUSING AUTHORITY 1:00 P.M. The Vail Town Council, sitting as the Vail Local Housing Authority, will interview applications for the Vail Housing Authority. (1 1/2 hours) 2:30 P.M. 2. ITEM/TOPIC: Greg Raile - 10 Year Anniversary. (5 min.) 3. Allison Ochs ITEMITOPIC: Appeal of a Design Review Board decision denying a proposal to place a seasonal patio cover over the existing outdoor dining deck at Sweet Basil Restaurant. ACTION REQUESTED OF COUNCIL: Uphold, uphold with conditions, or overturn the Design Review Board's denial. BACKGROUND RATIONALE: On Wednesday, May 2nd, the Design Review Board voted 5-0 to deny a request for Sweet Basil to place a seasonal patio cover over the existing outdoor dining deck. The denial was based on lack of compliance with the Vail Village Urban Design Guide Plan. The applicant has appealed that decision. Please refer to the staff memorandum for details. STAFF RECOMMENDATION: The Community Development Department recommends that the Town Council uphold the Design Review Board 's decision to deny the seasonal patio cover at Sweet Basil. Site Visit - 15 min. Work Session - 30 min. 3. ITEM/TOPIC: Brent Wilson First Reading of Ordinance 2, Series of 2001; An Ordinance Amending The Town Of Vail Subdivision Regulations (Title 13, Vail Town Code) By Creating A New Chapter (Chapter 12) To Allow For The Creation Of "Exemption Plat Review Procedures," A New Chapter (Chapter 13) To Allow For "Administrative Plat Correction Procedures," New Plat Title Format Sample Certificates, New Text Definitions; And Setting Forth Details In Regard Thereto. (10 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny the ordinance on first reading. BACKGROUND RATIONALE: The proposed ordinance will create the following two new chapters within the Subdivision Regulations: CHAPTER 12 - EXEMPTION PLAT REVIEW PROCEDURES This chapter is nearly identical to the town's existing "Minor Subdivision" chapter. However, this chapter would not require a "subdivision" of land into multiple parcels. All submittal requirements, public notice requirements, criteria for review and rights to appeal have been derived from existing code language for minor subdivisions. CHAPTER 13 - ADMINISTRATIVE PLAT CORRECTION_ PROCEDURES This chapter is nearly identical to the town's existing "Single Family Subdivision" chapter and provides an administrative review process for simple plat corrections. All procedural elements have been derived from existing code language for administrative procedures. Please refer to the attached staff memorandum for a detailed description of the ordinance. RECOMMENDATION: The Department of Community Development recommends that the Town Council approve the proposed amendments to the Subdivision Regulations. 4. ITEM/TOPIC: Discussion of Vail Parking Structure - Retail. Greg Hall (15 min.) 5. ITEM/TOPIC: Vail Center Next Steps. (15 min.) Russ Forrest 6. Review Council Critical Strategies. (15 min.) 7. Review Evening Meeting Agenda (5 min.) 8. Information Update. (10 min.) 9. Council Reports. (10 min.) 10. Other. (10 min.) 11. Adjournment. (4:50P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 6/12/01, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 6119101, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 6119101, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. COUNCIL FOLLOW-UP TOPIC QUESTIONS FOLLOWUP 2001 - 1 1/23/01 PEDESTRIAN BRIDGE (TO THE EAST GREG H.: The load capacity continues to be an issue; is it Staff will supply estimate for replacement. OF THE INTERNATIONAL BRIDGE) time to remove the bridge altogether, continue to monitor and control "load", or take steps to buoy up the foundation/support? 5115101 EASEMENT W/CASCADE CLUB GREG H.: What is the status of the easement between the The final easement agreement, as revised, at the request of Cascade, has Diana Donovan town and Cascade in re: to construction grading at Donovan been forwarded to the General Manager of the Cascade for final review and Park? signatures. CWC has strict instructions to not cross over the property line until all approvals are granted. To insure that trespass does not occur, a construction fence and staking has been installed. George anticipates an executed agreement by Thursday. 5/15/01 SPAETH DESIGN COUNCIL: What are next steps? Scheduled for work session discussion June 19"'. Pam Brandmeyer 5/15/01 PUBLIC ACCESS CONNECTION GREG H./ROSS: Can a public access point (a bridge) Need further direction from Town Council. across Gore Creek from the south side of the library to the public space on the opposite side of the creek be created to allow the public access to the "other side?" 5/22/01 WESTRIDGE CONDOMINIUMS GREG H./SUSIE H./NINA: As a part of Council's "ride- Town Council about" in the Intermountain area, they viewed the Westridge complex. They would be interested in seeing a cash flow analysis for this property, should it be considred for purchase as employee housing. 5/22101 LETTER TO JOE MACY BOB: Prepare letter of thanks for Joe for his many years of Rod Slifer service to this community, the ski area, and the county. F:lmcasterlbsalterlagendalfollowupl6-05-01 du June 5, 2001 - Page 1 NAME ADDRESS EMPLOYMENT PHONE NUMBER 1139 Sandstone Drive #3 CFO & Compliance Officer for Newman & 1 R. Kent Erickson Vail, CO 81657 Associates, investment banking firm in Denver 970/479-0761 (H) 4503 Spruce Way 2 Anne L. Esson Vail, CO 81657 970/476-7859 (H) 2395 Bald Mountain Road Owner of The Grind, President of Vail Chamber & 3 Kaye Ferry Vail, CO 81657 Business Association 970/476-1824 (H) 2854 Snowberry Drive Director of Vail Real Estate Development, ToV 4 Jonathan W. Greene Vail, CO 81657 AIPP & PEEP Member 970/476-7307 (H) 4571 Flatpoint Owner of Laughing Monkey, Advisory Board Vail 970/949-0963 (H) 5 Ghiqui Hoffmann Avon, CO 81620 Chamber & Business, Property Managemnt 970/476-8809 (W) 1672 Matterhorn Circle Commercial Real Estate Attorney, Habitat for 6 Sally A. Jackle Vail, CO 81657 Humanity Board of Directors 970/476-1300 (H&W) 2290 Old Trail Road Manager of Alpine Bank Crossroads and Vail 970/949-6294 (H) 7 Andrew Karow Avon, CO 81620 Commons, Current member Avon P & Z Board 970/476-8700 (W) 1601 Buff ehr Creek Road Owner Crossroads & Cascade Theatres, 8 Steve Lindstrom Vail, CO 81657 Developer w/ current mixed-use project in Eagle 970/476-3035 (H) 970/926-3109 (H) 9 Mark R. Ristow Edwards, CO Previous HA Member, Officer First Bank of Vail 970/476-3301 (W) 2477 Garmisch Drive # E Currently stay-at-home mom, Previously property 1o Kim Ruotolo Vail, CO 81657 manager for VRI in Arrowhead 970/476-1631 (H) Memorandum To: Vail Local Housing Authority From: Nina Timm Date: June 5, 2001 Subject: Applicants and Interviews for the Vail Local Housing Authority Attached to this memo is a copy of the letters that were submitted by individuals interested in being part of the Housing Authority. A copy of the memo that was prepared by Kathy McCormick, McCormick and Associates, Inc. has also been included. Council received this memo in April, but because it contains potential interview questions and desired qualifications for Authority members it has been included again. Interviews will be conducted with each applicant individually. Appointments to the Housing Authority will be on June 12`n, 2001 and will take effect immediately. The Housing Authority will consist of 5 members. Four of the members will be appointed and the fifth member will be from Town Council. The terms of each appointment vary in length from one-year to five-years. There is one 1-year term, one 2- year term, one 3-year term, one 4-year term, and one 5-year term. Nina Timm - Vailhsg_5_16_01.doc Pagel R. KENT ERICKSON 1139 Sandstone Dr. #3 Vail, Co 81657 (970) 479-0761 May 17, 2001 Mayor Ludwig Kurz Town of Vail 75 S. Frontage Rd. Vail, CO 81657 Dear Mayor Kurz: This letter is being written to express my interest in being appointed to the Town of Vail Housing s Authority. I have been a frequent visitor or resident of Vail for over 34 years. I was the night auditor at the Vail Village Inn for a brief time in late 1966, was the Chief Accountant for Vail Associates in 1967 and 1968 (responsible for corporate accounting), and was on the Vail Volunteer Ski Patrol during the years 1968 to 1972. I've skied at Vail almost every year since its beginning in 1962. In April 2000 my wife, Barbara Krichbaum and I established our Vail home (1139 SandStone Dr. #3) as our primary residence. We continue to maintain a second home in the Chevy Creek area of Denver. i The following is my professional background which, I believe qualifies me for consideration as a member of the housing authority: 1. From 1978 to June 30, 1999 I was employed as the Chief Financial Officer (Secretary- Treasurer) and Compliance Officer for Newman & Associates, an Investment Banking Firm located in Denver, Colorado. Newman & Associates underwrites and sells tax exempt debt (municipal bonds) and corporate debt for the financing of real estate, primarily multifamily apartment housing throughout the United States. Newman's other financing vehicles or products include construction and permanent } loans, credit lease securitizations, fixed and variable rate loans, whole loan sales, securitized mortgage pools, and loans for acquisitions or refinancing. In 1998 Newman became a broker-dealer subsidiary of GMAC Commercial Mortgage Holding Corporation I continue to be employed part-time at Newman as Manager of Special Projects which allows me to spend more time in Vail. I expect to be fully retired by the end of this year. 2. During 1980 and 1981 my business partners and I developed a 68 unit affordable housing project in Aurora, Colorado. This project was primarily my responsibility with respect to project development and ongoing operations. We are currently in the process of selling the project to the Aurora Housing Authority, which we expect to close in late August. S: \Acct\eric\perso nalWail hsg -5_16_0I .doc I Nina Timm - Vail hsg~5_16_01.doc Page 2 3. I also have been responsible for the books and records of two corporate general partners of limited partnerships that own two affordable apartment projects located in Denver, Colorado. I helped sell one of the projects last year and I'm currently working on the sale of the other project. 4. From August 1972 to August 1975 I was employed as controller of the Telluride Ski Area (the first 3 years of its operation). This experience along with my work in Vail has given me an appreciation for the difficulties of providing affordable housing in resort communities. 5. 1 have been a Certified Public Accountant (currently Inactive) since 1971. I hope the above provides you with sufficient information to consider me for a position on the Vail Housing Authority. If you have any questions, I can be reached in Vail at (970) 479-0761 or in Denver at (303) 294-3165. Sincerely, R. Kent Erickson i I I i S: Acct\eric\personal\Vailhsg 5_16_01Am I ANNE L. ESSON 4503 Spruce Way Vail, CO 81657 May 2, 2001 Nina Timm, Housing Coordinator Town of Vail 75 South Frontage Rd. West Vail, CO 81657 Dear Mrs. Timm: Throughout my adult years I have been involved in community activities, serving on boards including as United Way Board President in St. Joseph, Missouri, one of the best mid-size UW s in the country, and several years on the executive committee of a local hospital and of my family business. In 1980 1 became the Executive Director of the UW in Greeley, Colorado, and after my sons finished school there, served in the same position at the Napa-Solano UW in Vallejo, California till 1991 when I moved to Vail. Since selling a family business, now St. Joseph Foods, a Sara Lee company, in 1983, 1 have owned property in Vail, first a condo at Timber Falls, then two single family homes in East Vail. As a resident I have been appalled at the loss of true year-round residents in our small town, especially families with children. Observing the loss of neighbors to down-valley and towns farther away, I became a determined participant in the Vail Tomorrow process and the Housing Team in particular. It is my conviction that just as in our national forest a balance must obtain in variety of "residents" and uses, including some trade offs of economic and recreational interests if the health of the eco-system is to be sustained, healthy communities too require a mix of residents and uses. Unlimited exploitation by one interest or interests can tip the balance so that the entire "eco-system" is in jeopardy. At some point in the late '90's, despite Vail Tomorrow, I think Vail reached that point. Our challenge now is to restore some balance, if possible, to the resident mix. The Town has made valiant and in some cases quite succcessful attempts to ensure that some less affluent but often essential personnel can continue to live in this community. Unfortunately, efforts to provide needed housing for seasonal employees on this side of Dowd Junction have been less successful. The threat of losing Timber Ridge at the end of this year and eventually VRI's Sunbird makes this need even more critical. Because of my strong belief that affordable housing is a key component for a healthy Vail community, I seek a seat on the Housing Authority. May I summarize my specific areas of expertise and some of their sources. I am a University of Colorado graduate with a Masters from Teachers College, Columbia University, NYC. To enhance my role in the family business as owner of all voting stock, I took several college courses in accounting and finance, and before returning full-time to the workforce, did 2/3 of the work toward a Master's in Public Administration at the University of Missouri at Kansas City. I am very experienced in working with public and private boards, community and public organizations, their staff, and the general public. My particular skills include using financial and other reporting information in this work, and strategic planning and policy-setting to establish vision and direction for these groups. Please know that I will be away on June 5th, returning the 6th. However, 1 feel I am a known quantity in this application process. My letter will flesh out my background and confirm the reasons I seek this Housing Authority position. Further, as eager as I am to serve, should you choose candidates with more specific skills in the areas of financing, development, construction, and legal, my passion for my adopted community will assure my continuing involvment in housing issues and encouragement of your efforts in that regard. Yours truly, L~ Vt-e Anne L. Esson Nina Timm Town of Vail 75 S. Frontage Road Vail, Colorado 81657 May 4, 2001 Dear Nina, Please consider this letter of interest and experience for the Vail Housing Authority Commission. As a business owner in the Vail community for the past 13 years, my dealings with housing shortages occur on a daily basis as employees and their peers struggle with the limited options afforded to them in Vail. Having a vested interest, both financially and emotionally, in the success and vibrancy of Vail, I recognize that employee housing within Vail is a key to our success on many levels. Other resorts are able to draw away potential seasonal employees from Vail with the promise of inexpensive and guaranteed housing. With in-town housing available at affordable rates, Vail too would be able to compete for those employees. We are witness to the success the Town of Vail has had by providing housing options. We also are painfully aware of the advantage VA has had by having housing available. Recently, the importance of offering customer service that exceeds the expectations of our guests has become a higher priority. Employees who work two or three jobs and do not have the time necessary to enjoy the Vail lifestyle are unable to offer this invaluable service to our guests. A final key to Vail offering large quantities of employees housing within it's boundaries is the sense of energy and community that is afforded by housing employees in town. Rather than sending them down valley to shop, socialize and live, if we can keep this core group within Vail, the vibrancy of yesteryear may be recaptured. My experience on commissions, boards and task forces has always, whenever possible, been with a focus on employee housing. Five years spent working on the Vail Tomorrow Housing Team is a good example of my commitment to the issue of employee housing. I am owner of The Grind, a Vail Ski Instructor; founder and past President of the Vail Village Merchants' Association and current President of the Vail Chamber & Business Association. In addition, I have served on the Vail Valley Restaurant Association Board, Peer Resorts, Vail Community Task Force, Eagle Valley, Leadership Coalition and the Colorado Housing and Finance Authority. Certainly, all of this experience on various commissions and boards has taught me that there are many stumbling blocks to be overcome on our road to successful employee housing projects. The concerns of neighbors in the vicinity of proposed housing projects; the management challenges associated with joint ventures; and selection of projects which meet the needs of the community and are financially feasible are just a few of the main problems the Vail Housing Commission must face. I would be honored to serve on the Commission and believe that my experience and back ground make me an ideal candidate for the commission. Thank your or your consideration. Sin Kaye er Presiden Vail Chamber & Business Association Jonathan W. Greene 2854 Snowberry Drive, Vail, Colorado 81657 (970) 476-7307 meanjon@yahoo.com May 23, 2001 Nina Timm Vail Housing Coordinator Town of Vail 75 South Frontage Road Vail, Colorado 81657 Dear Ms. Timm, I am writing to you to be considered as a member of the Town of Vail's Housing Authority. As a resident and employee working in Vail, I am especially aware of the need and challenges associated with providing affordable housing for both seasonal employees and full-time residents in our community. I am committed to being involved in shaping the strategic direction of our community now and in the future. In addition, I have a strong professional interest in green building and sustainable development. I believe that a position on Vail's Housing Authority would be a natural extension of my education and professional experiences. I have a diverse educational and professional background with experience in project management, real estate development, policy and regulatory analysis, finance, community development, group facilitation, and training. My education background includes a M.S. in Environmental Management and a M.S. in Occupational Safety from the University of Michigan, as well as a B.S. in Business Management from Cornell University. As the Director of Vail Real Estate Development, I am responsible for coordinating project design teams, budgeting and capital planning, interacting with community stakeholders, and participating in due diligence acquisition teams. In addition, I have worked on numerous land stewardship, conservation, and land use planning issues. Specifically, I negotiate agreements with private landowners to resolve encroachment issues, coordinate with Town planning staff to identify public easements through private property, and work with community organizations on critical habitat protection. Because of my personal and professional interests in conservation issues, I have initiated several projects while working for Vail Resorts, including a green building training program and a construction best management practices program first used in the construction of Blue Sky Basin. Since moving to Colorado in 1997,1 have forged strong ties with public and private organizations in Eagle County, often partnering with stakeholders to discuss and resolve community development issues. For example, as a member of the Partnership for Environmental Educational Programs (PEEP), I am working to establish a construction materials reuse facility in Eagle County, as well as habitat restoration in the Lionshead Wetlands. Finally, I am serving as co-chair of the Town of Vail's Art in Public Places Board, working specifically on establishing a Town of Vail Art in Public Places Master Plan. Enclosed is my resume for your consideration. Sincerely, ilnathan W. Greene Jonathan W. Greene 2854 Snowberry Drive, Vail, Colorado 81657 (970) 476-7307 meanjon@yahoo.com Professional Experience Director of Vail Real Estate Development. Vail Resorts Development Company October 1998 - Present ? Managed design teams for redevelopment of skier facilities, fraction-fee residences, hotels, spa, employee housing, and operation offices. ? Prepared and monitored project financial proformas, operating budgets, and long-term capital budgets. ? Participated in negotiations with five-star hotelier for sale and redevelopment of Vail Resorts' property. ? Facilitated the creation of strategic programming objectives for future skier services and operations facilities in Vail. ? Acted as a liaison between community stakeholders, mountain operations, and development company on operational issues. ? Negotiated with public and private parties to resolve land encroachments and to implement public easements on private property. ? Developed sustainable development program for future golf course community and green building training program. ? Co-authored best management practices guide for training contractors working on Vail Mountain. ? Partnered with local environmental education non-profit to create a community construction materials reuse facility. in Eagle County. Policy Analyst. Abt Associates Inc. Sept. 1996 -Sept. 1998 ? Authored regulatory review, technology performance comparison, and equipment cost evaluation chapters in Clean Technologies Substitute Assessment (CTSA) document for the fabricare industry. ? Co-developed training and outreach program for Cleaning Products Pilot Project. ? Researched and co-authored sustainable building design case study for the EPA's new headquarters complex. ? Designed and managed construction of two EPA Internet web sites for the Office of Pollution Prevention and Toxics. Graduate Researcher. National Pollution Prevention Center for Higher Education. January 1995 - August 1996 ? Developed pollution prevention resource manual for college-level chemistry instructors, which included a summary of innovative "green chemistry" research, a multi-disciplinary framework, and case study for evaluating the pollution prevention potential of chemical reactions. Graduate Research Assistant. Los Alamos National Laboratory June 1995 - August 1995 ? Facilitated and coordinated three management re-engineering teams during a laboratory-wide re-organization. ? Wrote training materials related to team building and employee communication. ? Co-authored proposal to the Department of Energy for an activity-based costing study of ESH services in the Laboratory. ? Participated in weekly emergency response training sessions with the Laboratory's Hazardous Materials Emergency Response Team. 1 of 2 Jonathan W. Greene 2854 Sitowberry Drive, Vail, Colorado 81657 (970) 476-7307 meanjon d) ahoo.com Occupational Safety Assistant. The University of Michigan Dept. of Occupational Safety and Environmental Health. May 1994 - October 1994 ? Performed lead-based paint sampling and identification in University buildings. Supervised containment inspections, air monitoring, and final clearance sampling for abatement projects. ? Wrote a policy guidance document for toxic compressed gas use and storage in University laboratories. Developed and implemented the University's hearing conservation program. Research Assistant. Cornell Waste Management Institute. August 1992 - August 1993 ? Organized meeting of stakeholders involved in sewage sludge land application issue in New York State. ? Authored fact sheets on sewage sludge management and beneficial-use strategies. Education M.S., The University of Michigan School of Public Health, Environmental Management, Ann Arbor, M.I., 1996 M.S., The University of Michigan School of Public Health, Occupational Safety & Health, Ann Arbor, M.I., 1995 B.S., Cornell University School of Agriculture and Life Sciences, Agricultural Economics, Ithaca, N.Y., 1993 Papers, Publications, Presentations Cleaner Technologies Substitutes Assessment for the Fabricare Industry, U.S. Environmental Protection Agency, Office of Pollution Prevention and Toxics, Washington, D.C., 1999. Leading by Example: Two Case Studies Documenting How the Environmental Protection Agency Incorporated Environmental Features into New Buildings, U.S. Environmental Protection Agency, Office of Pollution Prevention and Toxics (EPA742-R- 97-006), Washington, D.C., December 1997. Co-author of Case Study #1. Incorporation of Pollution Prevention Principles into Chemical Science Education, National Pollution Prevention Center for Higher Education, Ann Arbor, Michigan, October 1997. Web Page Design and Construction The Cleaning Products Pilot Project (http://www.epa.gov/opptintr/epp/cleaners/select), U.S. Environmental Protection Agency, Office of Pollution Prevention and Toxics. January 1998. Green Chemistry Program (http://www.epa.gov/vppLintr/greenchemistry), U.S. Environmental Protection Agency, Office of Pollution Prevention and Toxics. September 1998. Memberships Co-Chairperson of Art in Public Places Committee - Town of Vail, Colorado Vail Resorts Representative Board Member, Golden Peak Lodge Association, Vail, Colorado Partnership for Environmental Education Programs, Vail, Colorado Operations Crew for 2000 UCIC World Cup Downhill Mountain Bike Race, Vail, Colorado Environmental Committee for 1999 World Skiing Championships, Vail, Colorado Urban Land Institute 2 of 2 APPLICATION FOR TOWN OF VAIL HOUSING AUTHORITY My name is Ghiqui Hoffmann and I have lived in the Vail Valley since 1975. I am the owner of the Laughing Monkey, and also of Planet Earth Imports, located in Edwards. For the last 25 years I have managed several retail stores in Vail, including the Rucksack, General Store, and Cabbages and Kings. I am currently on the board of the Vail Valley Chamber of Commerce, the advisory board of the Vail Chamber and Business Association, and have served as a volunteer for a few years on the housing commission associated with Vail Tomorrow. I am also a landlord, providing affordable housing for 2 people in my duplex in Eagle-Vail, for 2 more in a condo in Pitkin Creek, one more in a condo in Snowlion, and to 2 more where I live in Wildridge. All of them are long time locals. The reason I would like to be on this board is that I feel strongly that we must at last put into place some affordable housing, particularly for a large segment of the seasonal employees. I feel that the future of Vail as a top resort is dependant on our level of service, among other things, and in order to get quality employees, they must have an affordable and decent place to live. Sally A. Jackle Attorney at Law 1672 Matterhorn Circle Tel: 970476-1300 PO Box 70 Fax: 9704764494 Vail, CO 81658 E-mail: jacaro@vail.net MEMO BY HAND DELIVERY DATE: May 23, 2001 TO: -Nina Timm, Town of Vail Housing Coordinator -Vail Town Council Dear Nina and Members of the Council: This is to apply to be a member of Vail's Housing Authority Commission. Personal Backeround My husband, Guy Ayrault, and I are full-time residents of Vail. I am an attorney, and my husband, who is a retired physicist, works with me as my legal assistant and researcher, accountant and general computer guru. We were regular winter visitors to Vail for years, before we were finally lucky enough to be able to move to the Vail Valley from Chicago in the summer of 1993. When we first arrived, we rented a town home in Eagle-Vail. In the spring of 1994, we purchased our fixer-upper home in the Matterhorn neighborhood of Vail, where we have been living and fixing-up ever since. We have a two bedroom rental apartment in the lower level of our home, which we have rented out over the years to a series of young people working in Vail-and we still keep in touch with almost all of them. Professional and Volunteer Backeround I believe that I have experience and skills that would be assets for the Housing Authority Commission. First, I am a commercial real estate attorney, with extensive experience in real estate development, including development by public-private partnerships. Second, I am a founding member of the board of directors for the local Habitat for Humanity affiliate, with hands-on knowledge of what it takes for a volunteer board to operate effectively. Experience as Commercial Real Estate Attorney I have been a commercial real estate attorney for 27 years. From 1974 to 1981, I was in private practice, first in Ithaca, New York, while my husband was completing his post-doctoral research, and then in Chicago, after my husband became a research scientist at Argonne National Laboratory. (While in Ithaca, I was also elected and served as one of the two Town Judges for the Town of Ithaca). During this period of time, I represented a spectrum of real estate sellers, buyers, landlords, tenants, joint venturers, developers, builders and lenders, and I began to specialize in commercial real estate development. From 1981 until the summer of 1993, when my husband and I moved to the Vail Valley, I was General Counsel and, eventually, both General Counsel and Executive Vice President of a Chicago-based commercial real estate firm, which developed and operated high-rise office buildings, shopping centers Page 2 and mixed-use projects in downtown and suburban Chicago, Minneapolis, St. Paul and various other cities around the country. Since moving to the Vail Valley in 1993, I have been a solo practitioner. Thanks in large part to our new high-tech world, I continue to do a great deal of legal work for my former Chicago employer, and I have also built a local law practice representing Vail Valley commercial real estate developers, builders, landlords and tenants, small businesses and common interest community owners' associations. As a commercial real estate attorney, I have developed a speciality in representing developers and owners of office, retail, residential and mixed-use buildings and subdivisions in all phases of real estate development and operation, including joint venture formation, environmental and due diligence review and mitigation, acquisition, planning, financing, design, construction, common interest community formation, leasing, management, refinancing and sale. I have an expertise in negotiating and drafting complex legal documents for all these phases of property development and operation. Also, due to my in-house expedience with my former Chicago employer, I have in-depth understanding, not just of the legal aspects of these phases of development, but also of the practical business, financial and political considerations and risks related to these matters. In particular, I have experience in representing developers in public-private partnerships. I was lead counsel for my Chicago-based company for a redevelopment project with the City of Minneapolis and the YMCA, in which my company redeveloped an entire downtown city block in Minneapolis with a high-rise mixed-use complex of offices, retail space, a YMCA sports center, a parking garage and apartments. I was also lead counsel for my Chicago-based company for a redevelopment project with the State of Illinois, in which the State redeveloped an entire city block in downtown Chicago with a high-rise office building, and my Chicago-based company master-leased the lower three levels of the State's building and developed a shopping center on these levels. Today, I still do most of the legal work for this shopping center, including such things as negotiating and drafting retail leases with tenants and operating agreements with brokerage, property management and food court management companies, negotiating ongoing issues with the State of Illinois and negotiating loan documents for refinancing. Experience as Volunteer Board Member I am one of the founding members of the board of directors of the local Habitat for Humanity affiliate, which is formally called "Habitat for Humanity of Eagle and Lake Counties, Inc." As I believe many of you know, Habitat for Humanity is an international not-for-profit charitable organization, whose mission is to eliminate poverty housing. * Our local Habitat affiliate has grown from a group of six activists in 1995, to a professional organization with a 17-member board (which includes the president of Vail Resorts Development), and also with a full-time paid executive director, construction superintendent and program manager and hundreds of volunteers and donors. Our board oversees a current budget of approximately $425,000. We have built three houses, one in Gypsum and two in Leadville. We are now in the process of building five more houses in Leadville, three of which will be completed this summer, and the other two of which will be completed next year. In addition to the land on which these five Leadville houses will be built, we have acquired 10 acres of land near Leadville, on which we have started land planning and expect to start building next year, and we are in the process of negotiating a four-way trade of land in western Eagle County, on which we hope to start building next year, as well. Working on Habitat's board has given me experience in such things as strategic and long range planning, developing operating policies and budgets, overseeing staff and professional consultants like Page 3 architects, engineers, land planners and contractors, and, just as important, building consensus among board members, in order to effectively carry out the board's functions and Habitat's mission. Reason for Annlvine When my husband and I moved to the Vail Valley, we wanted to be active, contributing members of our new community. Since I make my living in real estate, I would like to give back to the community in the same milieu in which I have been so fortunate, and in which I have expertise and knowledge which would be of most use. Thank you for considering my application. Sincerely, y A. Ja e " Since its founding in 1976, Habitat has built over 100,000 homes worldwide, and it has become the world's 15' largest homebuilder. Habitat helps build simple, decent houses for working poor people, whose status in life would otherwise probably never give them the ability to own their own homes. Habitat does not provide a hand-out, it provides a hand up. Habitat acquires land and builds houses, using donations of land, money and materials and volunteer labor and services. The houses are small and basic-approximately 1,000 to 1,200 square feet (depending on family size), and without a garage. The families who are selected to be Habitat homeowners are selected from a pool of applicants, based on their housing needs and financial situations, and, as a condition to becoming Habitat homeowners, they must work at least 250-500 hours of sweat equity (depending on family size) helping to build their Habitat home, or working on other Habitat projects. When a Habitat family's house has been built and the family has completed its required sweat equity hours, Habitat sells the house to the family for a purchase price that reflects certain actual costs and values of donated items, but not the value of most volunteer and sweat equity labor, and with no profit mark-up, which puts the price below market value. The family is required to pay a small cash down payment, and Habitat makes a no-interest mortgage loan to the family for the rest of the purchase price, which, combined with the below-market price, makes the family's monthly housing costs affordable. (Our Habitat affiliate, like many other affiliates in resort and high-cost communities, also takes a second shared-appreciation mortgage and a right of first offer on the house, which are too esoteric to describe here, but which enable Habitat, in appropriate situations, to share in certain appreciation in the house and to re-acquire the house for a reasonable price, so that Habitat can use the value of the house, or the house itself, to continue to carry on its mission.) April 30, 2001 Post Office Box 7915 Avon, Colorado 81620 970.949.6294 Mayor Ludwig Kurz 75 South Frontage Road Vail, Colorado 81657 Dear Mr. Mayor: I would like to express my interest in serving on the Town of Vail Housing Authority. I am the manager of the Alpine Banks located in Crossroads and Vail Commons and hold valid business licenses at both locations. I have been a resident of the Vail Valley since 1990 and currently reside in Avon. I believe that housing is one of our most critical concerns to the continued success of our resort town that is not being efficiently addressed by the open market. It is that market inefficiency that has prompted my application to serve on the Authority. As my resume reflects, I have an undergraduate degree in Economics and a Master's degree in Business Administration. Additionally, my business in Vail is directly effected by the availability of housing for entry level employees, as well as, employees who have chosen to make their homes and careers in Vail. My commitment to our community is strong. I currently serve on the Town of Avon's Planning and Zoning Commission as Secretary. I have previously held the Chairman and Vice Chairman positions. Mayor Judy Yoder and former Mayors Jack Fawcett and Buz Reynolds Senior, would all be able to comment on my commitment and ability to perform as a Commissioner. I have served on a homeowner's board, volunteered at Red Sandstone School, volunteered for the Humane Society and the Vail Valley Foundation. I feel that through my education and experience, I can work as part of a collaborative team to offer creative solutions. I am committed to the success of our community and feel that I can be an effective member of the Vail Housing Authority. Sincerely, AlpWie Bank 0 Andrew A. Karow ANDREW A. KAROW Vice President/ Manager 141 fast Meadow Drive, Suite 6178 • Vail, CO 81657 (970) 476-8700 Fax (970) 476.2366 email: andrewkarow@alpinebank.com ANDREW A. KAROW Post Office Box 7915 2290 Old Trail Road Avon, Colorado 81620 (970) 949-6294 EDUCATION University of Wisconsin, Madison, Wisconsin Graduate Degree of Banking, August 2001 University of Denver, Denver, Colorado Master of Business Administration, August 1996 University of Wisconsin, Madison, Wisconsin Bachelor of Science, Economics, May 1990 EXPERIENCE Alpine Banks of Colorado Vice President / Manager, Alpine Bank, Vail July 1996 to Present Responsible for all aspects of branch banking management. Specific responsibilities include income statement and balance sheet performance measures, developing and maintaining effective customer service strategies. To achieve high performance, developing an efficient, service-oriented staff has been accomplished. Business development and community involvement have been key components in my personal and professional development. Compliance with all federal, state and local regulations and use of analytical skills in credit analysis and business structure are important functions. Domino's Pizza Store Manager Avon and Vail, Colorado December 1990 to May 1995 Responsible for all aspects of managing a seasonal food service business. All functions including, human resources, profit management, accounting, inventory, training and quality control were included in the responsibilities of managing the stores. This experience provided very important hands on management experience for a new supervisor. COMMUNITY SERVICE Town of Avon, Planning and Zoning Commissioner, May 1996 to present Held offices of Secretary, Vice Chairman and Chairman of the Commission. Guided the planning process and interpretation of municipal ordinances as related to specific proposals within the Town of Avon. Volunteer for the Vail Valley Foundation, America's Downhill and American Ski Classic LINDSTROM/FORKEN P.O. Box 1152 Vail, CO 81658 970-476-3035 Fax 479-5320 Ms. Nina Timm Vail Housing Director Town of Vail 75 South Frontage Road West Vail, CO 81657 Re: Vail Housing Authority Dear Ms. Timm: I would like to apply for a position on the Vail Housing Authority. My qualifications are as follows: I have been a Vail citizen since 1973. I am a small business owner, with employees ranging from part-time high school students to part-time seasonal adults to full-time adults, some of whom are homeowners and most of whom are renters. For ten years during the 1980s and 1990s I was employed as a commercial real estate appraiser, analyzing commercial and multi-family residential projects in the mountain resort region. In this capacity I researched and analyzed local master plans, zoning restrictions, development plans, feasibility studies, marketing plans, and financing schemes. I regularly worked with lenders, developers, builders, property managers and local government officials. Since 1976 my wife and I have owned and operated several small long-term rental properties in Vail and surrounding areas. We are currently developing a mixed-use commercial/residential project in Eagle which will include six rental apartments. As a developer of this and other projects, I have worked with architects, designers, land planners and lenders. I have negotiated and overseen several development contracts. Additionally, I have for many years served successfully on several property ownership boards. I believe my experience may be of value to the Housing Authority in solving some of our most significant local issues. Thank you C Steve Lindstrom April 26, 2001 Nina Timm, Vail Housing Coordinator Town of Vail 75 S. Frontage Road Vail, CO 81657 Dear Ms. Timm: Please accept this letter as my formal application for consideration as a member of the Vail Housing Authority. I have been a resident of Eagle County and an officer at FirstBank of Vail for nearly 20 years. During this time I have experienced the challenges of our housing situation from the perspectives of tenant, employer, and banker. I also served on the Vail Housing Authority in the early 19901s. While I don't feel that group was particularly effective in most areas, I do believe it helped to highlight this issue and played a small role in the successes you and the Town of Vail have had in addressing this issue. I believe my experience and skills can be of value to the community and the Vail Housing Authority. Please contact me at 479-3301 (work) or 926-3109 (home) with any questions or to set up an interview. Si cere y, M ' tow April 25, 2001 Mr. Ludwig Kurz Mayor Town of Vail 75 South Frontage Road Vail, CO 81657 Dear Mr. Kurz: I would like to take this opportunity to introduce myself and to express my interest in serving on the Board of the Vail-Local Housing-Authority. My name is Kim Ruotolo and I am a 9 year resident of the Town of Vail and a homeowner in Vail Commons. My husband and I willsoonbe the-proud owners ofNorth_Trail_Townhomes Unit E. As you can see, we have been the very lucky beneficiaries of the Town's efforts in affordable housing. I-snow that -the .Council. -continues to make housing a priority and would like to help in those efforts by serving on this Board. Prior to my currant. career as a stay _at$ome mom,1 was.a property manager with Vail Resorts for seven years. My position was Homeowner Association Manager for Arrowhead prnperties.ol associations). In that capacity, not only did J manage all aspects of each association (day-to-day operations, budgeting, facilitating meetings, resolving prn_hI,-Mss collecting slues, managing linarrPQ etc.), but I also worked with builders and developers in creating the associations and discovering and solving building warranty- issues. I believe that with my background in property management and experience in working with buildey-sand. devAnn,-rc I.could be-an nasset to the Vail Housing-Authority Board. I am proud to own a home that is part of the Vail affordable housing inventory and would like to -help -others realize the dream -of owning a -home in the Town of Vail. Thank you for considering me for the Housing Authority Board. Sincerely, Kim Ruotolo 2092 Zermatt Lane Unit H Vail, CO 81657 476-1631 Cc: Nina Timm Housing Coordinator Town of Vail Housing Authority Commissioners -Selection Guidelines March 29, 2001 HOUSING AUTHORITY COMMISSIONERS Selection Guidelines These guidelines provide information that may be useful when considering candidates for the Housing Authority Board of Commissioners for the Town of Vail. In preparing to select a board, it is important to understand some of their primary duties. This follows to the skills, knowledge and aptitudes that would be ideal to have on a board. Lastly, there is a section that includes some suggested questions for an application and interview questions. The strongest boards have commissioners with different areas of expertise. For example, not every commissioner needs to skilled in negotiating agreements or understanding project financing. Commissioners who have an understanding of locating affordable housing and can speak to the concerns of potential residents is helpful. Other commissioners may be skilled at working with the local government and its representatives. Hopefully, the first board of commissioners named by the Town of Vail will have a variety of skill sets that can balance and complement one another. Duties Local housing authorities are often overseen by a five to nine member board of commissioners that have been named by the mayor of the local jurisdiction. The role of the commissioners is very important; in many ways they act in ways that are similar to a board of directors for any business. Among the duties of commissioners: ¦ Budget Approval - approve annual operating budgets and proposed development budgets. Typically receive monthly financial information to stay abreast of the financial conditions of the organization; ¦ Adopting Policies - to effectively guide the day to day operations of a housing authority, the commissioners adopt policies to guide decisions regarding the mission, goals and operating parameters of the organization; ¦ Advocacy -discuss the importance of proposed developments in creating opportunities to house low to moderate-income households. This includes evaluating the impact of local government decisions on policies and strategies that are relevant to affordable housing; ¦ Staff oversight - provide direction to staff regarding programs and policies. Most often, the Executive Director or other staff named to provide staff support to a housing authority (as is likely to be the case in Vail) have a direct reporting relationship to the commissioners; • Strategic and Long-Term Planning - able to position the housing authority to take advantage of emerging opportunities, while staying true to its mission. This includes adopting a long-term plan for the authority that speaks to its annual McCormick and Associates, Inc. - 1 - Housing Authority Commissioners -Selection Guidelines March 29, 2001 acquisition/production goals, financial goals and management practices; and, ¦ Development/Acquisition Parameters - includes decisions regarding the type(s) of development to be pursued, the financial obligations proposed for the project and acceptance of any proposed partnership arrangements. It is expected that the Housing Authority Board of Commissioners will work closely with the Town of Vail. Good communication between the Commissioners and the Town Council will go a long way in ensuring that mutually beneficial programs and strategies are implemented. Skills and Expertise Ideally, a Board of Commissioners will have the following skills, expertise and attitudes. This listing can act as a guide for screening applications for housing authority commissioners: 1. Understanding of the relationship between jobs and housing in the area. In other words, do they understand that new jobs create a demand for additional housing and that the ability to house workers is an important component of maintaining economic viability? 2. Appreciation for the challenges associated with managing properties and an ability to support staff in enforcing leases and/or re-sale agreements. It is often difficult to enforce a lease or re- sale requirement when a client can present persuasive arguments as to why an exception should be allowed in their particular case. Although staff is charged with assuring that the leases and other requirements are enforced, they may have to seek some direction from the board about how to proceed in key situations. Consistency in application of the requirements is very important to maintain the integrity of the programs and hold faith with the community at large; 3. Ability to understand the risks associated with development and acquisition and make suggestions so that the risk to the authority is minimized. This includes understanding the implications of accepting debt on a property for which the authority is liable. Commissioners need to understand that development and acquisition is risky and an area where Murphy's Law is always encountered (whatever can go wrong, will go wrong!); 4. Commitment to the issue of affordable housing and willingness to meet with concerned neighborhood groups, business leaders and elected officials to educate them about the importance of affordable housing in the community; and, McCormick and Associates, Inc. - 2- Housing Authority Commissioners - Selection Guidelines March 29, 2001 5. Dedication to the housing authority and supporting policies to assure that it is fiscally and operationally sound. This includes having the time to attend board meetings and meeting with elected officials, neighborhood groups, developers and others to represent the interests of the authority. Often, housing authority commissioners are found among the following professions. It is important to note that persons and their affiliated businesses cannot receive monetary compensation from the housing authority. To do so would be a conflict of interest. The city attorney/city manager can provide additional guidance on this topic. For example, if a local lender were on the board of commissioners, the bank where they were employed could not issue debt for a housing authority project. Examples of key professions include: • Accounting; ¦ Banking, particularly if familiar with real estate lending; ¦ Local business owners; ¦ Realtors; ¦ Attorneys; • Appraisers; and, • Mediators/facilitators. Some of the best commissioners have served on other boards and commissions. Previous experience on a volunteer board is very helpful. Commissioners may also be found from community organizations/ affiliations such as: • League of Women Voters; ¦ Chamber of Commerce; • Former Council Members; ¦ Environmental Groups; ¦ Hospital Board; ¦ Planning Board; and, ¦ Local Churches. SELECTION PROCESS Normally, the town would advertise in the local paper that it is seeking applications for housing authority commissioners. In addition, Council Members and to some extent staff talk with persons in the community who they believe would be good candidates for commissioners and urge them to apply. All interested applicants should complete an application form that contains some basic information that the Council/Mayor can use as an initial screening tool. Besides the typical name, address and phone number, the application might include questions such as; • Length of time applicant has lived in the area; ¦ Type of employment or former employment; • Previous experience in serving on boards or commissions; ¦ Experience overseeing capital projects; and, McCormick and Associates, Inc. -3 - Housing Authority Commissioners -Selection Guidelines March 29, 2001 ¦ Reason for wanting to serve as a commissioner. A brief interview of selected applicants is recommended. This does not have to last more than 30 minutes and could be as short as 15 minutes. Some questions for this type of interview include: 1. What is your understanding of the role of a housing authority commissioner? 2. In your opinion, why does the Town of Vail need a local housing authority? 3. How would you handle a situation where the Town of Vail wanted the housing authority to undertake a project that the commissioners were reluctant to pursue? Have you ever encountered a situation similar to this and if yes, what was your role in resolving the conflict? 4. What skills do you offer that would be useful to a housing authority? 5. What skills do you believe fellow commissioners should have to complement your skills? 6. Often, neighbors are resistant to having affordable housing developed in their area. What are some of your thoughts about how to get neighborhood support for a project? 7. What might be some of the types of development/acquisition that you would feel is inappropriate for a housing authority to undertake? Why? Following is a matrix that could be used through the selection process. It identifies key skills and aptitudes. This tool is designed to provide an objective assessment of candidates and to enhance the ability of the council to have a board of commissioners with complementary skills. McCormick and Associates, Inc. -4- • Housing Authority Commissioners - Selection Guidelines March 29, 2001 McCormick and Associates, Inc. -5- Housing Authority Commissioners - Selection Guidelines March 29, 2001 Selection Matrix The strength of a candidate's skills could be ranked on a scale of 1 to 5, with 5 indicating substantial skill is present and 1 indicating that it is somewhat weak. This is merely a guide; it does not mean that candidates with the highest "score" would necessarily be named to the board. There may be other reasons to consider a potential candidate that are not reflected in this matrix. Ideally, the matrix will be used as an objective way to be sure that there is board members have complementary skills. Sellection i Name of Candidate 1. Understand Jobs/Housing Relationship 2. Appreciation of property manaqement issues `3. Able to handle development risks I4. Commitment to affordable housinq 15. Previous community service 16. Problem Solving Skills 17. Understandinq of sound fiscal and program policy 18. Knowledge of real estate finance ~9. Knowledge of acquisition/development techniques McCormick and Associates, Inc. -6- MEMORANDUM TO: Town Council FROM: Community Development Department DATE: June 5, 2001 SUBJECT: An appeal of the Design Review Board's denial of a proposed seasonal patio cover, located at 193 E. Gore Creek Drive, Gore Creek Plaza, Commercial Unit B / Lot A, Block 5B, Vail Village Filing 1 Appellant: Matt Morgan, owner of Sweet Basil Planner: Allison Ochs 1. SUBJECT PROPERTY The subject property is Sweet Basil, located at 193E. Gore Creek Drive, Gore Creek Plaza, Commercial Unit B / Lot A, Block 5B, Vail Village Filing 1. The property is zoned Commercial Core I. II. STANDING OF APPELLANT The appellant has standing to file an appeal as the owner of Sweet Basil. III. BACKGROUND AND DESCRIPTION OF THE REQUEST On April 23, 2001, the applicant, Matt Morgan of Sweet Basil Restaurant, submitted an application to place a seasonal patio cover over the Sweet Basil outdoor dining deck. The awning is seasonal in nature, only used during the summer months. As a seasonal structure, it is not subject to bulk and mass controls. However, it is subject to design review. Renderings of the proposed awning area attached for reference. Basically, it is a barrel-shaped red awning, with removable clear side plastic panels for weather protection. The proposal was heard at the May 2, 2001, Design Review Board meeting. The Design Review Board voted to deny the request, based on lack of compliance with the Vail Village Design Considerations. Primarily, their concerns were the following: 1. That the awning would have the effect of narrowing the street, and creating too much of a sense of enclosure. 2. That the awning negatively impacts the scale of the street. 3. That the enclosure loses the openness of the streetscape. 4. That the existing outdoor dining deck creates a lively street environment that would be lost by the enclosure. 5. The proposed materials are inconsistent with the Vail Village Urban Design Considerations. 6. Proliferation of covering of outdoor dining decks would have long term negative effects on the ambiance and appearance of the Village. 1 The applicant argued that there are other similar enclosures located within the Town of Vail. It is important to note that many of the enlosures the applicant referenced are permanent structures which were subject to bulk and mass controls. Recently, two similar proposals have been reviewed by the Design Review Board - Haagen Dazs and Campo de Fiori. The Haagen Dazs proposal was a temporary covering over the outdoor dining deck. The Design Review Board did not feel that the materials were appropriate, nor did they believe that enclosing an outdoor dining deck was suitable along a major pedestrian way. The Campo de Fiori was a temporary airlock entry with plastic windows. The Board did not feel that the materials were appropriate. In both situations, the Board felt that the proposals were inconsistent with the Vail Village Urban Design Considerations. IV. STAFF RECOMMENDATION The Community Development Department recommends that the Town Council uphold the Design Review Board's denial of the proposed seasonal patio covering subject to the following findings: 1. That the proposal does not meet the intent of the guidelines as established by Section 12-11-5 (Design Guidelines) of the Town Code and outlined in Section V of this memorandum. 2. That the proposal does not meet the intent of the guidelines as established by the Vail Village Urban Design Guide Plan and as outlined in Section V of this memorandum. V. APPLICABLE DESIGN GUIDELINES Design Guidelines: 1. Structures shall be compatible with existing structures, their surroundings, and with Vail's environment. It is not to be inferred that buildings must look alike to be compatible. Compatibility can be achieved through the proper consideration of scale, proportions, site planning, landscaping, materials and colors, and compliance with the guidelines herein contained. Staff Response: The Design Review Board and staff believe that the proposed barrel-shaped awning and materials are incompatible with the existing structure and the environment. Urban Design Guide Plan: 1. Pedestrianization - A major objective for Vail Village is to encourage pedestrian circulation through an interconnected network of safe, pleasant, pedestrian ways. Staff Response: The Design Review Board and staff believe that the proposed barrel-shaped awning creates too much of a street enclosure and intrudes into the openness of the streetscape, making the pedestrian circulation less pleasant. 2. Decks and Patios - Dining decks and patios, when properly designed and sited, bring people to the streets, opportunities to look and be looked at, and generally contribute to the liveliness of a busy street - making a richer pedestrian experience than if those streets were empty. 2 A review of successful decks/patios in Vail reveals several common characteristics: • Direct sunlight from 11:00 - 3:00 increases use by many days/year and protects from wind • Elevated 3 to 5 feet to give views into the pedestrian walk (and not the reverse) • Physical separation from pedestrian walk of 10 to 12 ft. (planter better than a wall) • Overhang gives pedestrian scale/shelter Decks and patios should be sited and designed with due consideration to: sun, wind, views, pedestrian activities. •bglc~ny orb( . Nerhallb b enllN;E bpke • • Utn~r~l(3 Dr ~f~,~r ele~,~~~f 1 4~r CDbt' a1^1~~31e • La J*y~ re eri,,Iwre ~fre~t ~ruf{a- o r Ciin~n ~k8 ! 5 ~ 1c 4'f 4v l,ff Staff Response: The Design Review Board and staff believe that the intent of outdoor dining decks is to provide interest to the street. By enclosing this space, the interest to the street is lost. The Design Review Board stated that the use of umbrellas is more suitable for the outdoor dining deck as depicted in the illustration above and complies with the Urban Design Considerations. Examples where this has been successful include Alpenrose, the Wildflower, the Bully Ranch, Vendetta's, Platz'I, and Larkspur. Other successful outdoor dining decks include Red Lion, Los Amigos, Bart and Yeti's, Gore Creek Grille, Garfinkle's, Haagen Daz, and La Bottega. Some outdoor dining decks or portions of dining decks have been permanently enclosed, Pepi's, Red Lion, Ore House, and a deck on the creekside at Sweet Basil. All of these permanent structures have been subject to site coverage, setbacks, etc. The Design Review Board stated that some of these deck enclosures have negatively impacted the pedestrian experience in Vail. 3 3. Accent Elements - The life, and festive quality of the Village is given by judicious use of accent elements which give color, movement, and contrast to the Village. Colorful accent elements consistent with existing character are encouraged, such as: • Awnings and canopies - canvas, bright color or stripes of two colors. • Flags, banners - hanging from buildings, poles, and even across streets for special occasions. • Umbrellas - over tables on outdoor dining decks. • Annual color flowers - in beds or in planters. • Accent lighting - buildings, plazas, windows, trees (even Christmas lights all winter). • Painted wall graphics - coats of arms, symbols. Accent compositions, etc. • Fountains - sculptural, with both winter and summer characteristics. Staff Response: The Design Review Board and staff believe that due to the nature and size of the proposed covering, it becomes more of an architectural element than an accent element. The Vail Village Design Considerations encourages the use of umbrellas over tables on outdoor patios. The use of plastic is discouraged. Vail Village Master Plan Goal 1: Encourage high quality redevelopment while preserving the unique architectural scale of the village in order to sustain its sense of community and identity. Staff Resoonse: The Design Review Board and staff believe that the proposed awning is our of character within the architectural scale of the Village. The proposal does not meet the intent of Goal 1 of the Vail Village Master Plan. Goal 3: To recognize as a top priority the enhancement of the walking experience throughout the Village 3.3 Encourage a wide variety of activities, events, and street life along pedestrian ways and plazas. 3.3.2 Outdoor dining is an important streetscape feature and shall be encouraged in commercial infill or redevelopment projects. Staff Response: The Design Review Board and staff feel that the current proposal does not meet the intent of Goal 3 of the Vail Village Master Plan. As proposed, the outdoor deck simply becomes "enclosed" space. 4 _ r r i 4 3 „„2)}7' ~jf} t 2{r~1~ f,lb ES ¢4t~i~ rf ~~ry Kzr , A7~ , "4N, - f 41 4' a} - T=-^• - ~~~~~!217iG~.v;_y i, ~ ~ - ~ _ fti fS.l, i.,. " Fkd,,, '~l: `~i'y d r h 7 r.~l { ~ Tl a R, Attachment to Appeals Form Sweet Basil Restaurant May 14, 2001 Item F The Appellant, Sweet Basil Restaurant, is adversely affected by the Design Review Board's denial of its application for design approval of a seasonal canopy over its patio dining area. Sweet Basil wants to install a canopy over the patio because the umbrellas currently used do not provide guests with effective protection from the elements. This results in guests either being turned away, or, if seated, having to curtail their meals due to inclement weather. Consequently, both Sweet Basil and the Town lose revenue. Since the majority of restaurants in Vail Village have protected patio-dining areas, Sweet Basil believes that denial of this application leaves them at a competitive disadvantage. Item G Names and addresses of adjacent property owners: Sitzmark Lodge Physical Address: 183 Gore Creek Drive Owner: Sitzmark at Vail Inc 183 Gore Creek Dr Vail, Co, 81657 Gore Creek Plaza Physical Address: 193 Gore Creek Drive Owner: Gore Creek Plaza Condo Association c/o Slifer Management Company 143 E. Meadow Drive Vail, CO 81657 Bell Tower Physical Address: 201 Gore Creek Drive Owner: Bell Tower Partners Ltd 10100 N Central Expwy 200 Dallas, Tx, 75231 Creekside Physical Address: 223 Gore Creek Drive Owner: Creekside Condo Association 223 Gore Creek Drive Vail, CO 81657 Lodge at Vail Physical Address: 174 Gore Creek Drive Owner: Lodge Properties Inc C/O The Lodge at Vail 174 E Gore Creek Dr Vail, Co, 81657 Lazier Arcade Physical Address: 225 Gore Creek Drive Owner: Vail Corp PO Box 7 Vail, CO 81658 Right-of-way and Tract 1-A Owner: Town of Vail C/O Finance Dept 75 S Frontage Rd Vail, Co, 81657 Item H Sweet Basil is appealing the DRB's denial based on the basis that it does not represent a fair and evenhanded application of the Town's current regulations. Specifically, Sweet Basil believes that the following regulations allow and support approval of the patio canopy: Vail Municipal Code Section 12-11-5: Design Guidelines. Subsection C.9.: Deep eaves, overhangs, canopies, and other building features that provide shelter from the elements are encouraged. Vail Village Urban Design Considerations and Guide Plans, page 22: Dining decks and patios...bring people to look at the streets, opportunities to look at and be looked at...and generally contribute to the liveliness of a busy street... Vail Village Urban Design Considerations and Guide Plans, page 25: Umbrella or other element for color and scale. MEMORANDUM TO: Vail Town Council FROM: Brent Wilson, Department of Community Development DATE: June 5, 2001 SUBJECT: Ordinance No. 2, Series of 2001 ORDINANCE CONTENTS SUMMARY This ordinance creates the following two new chapters within the Subdivision Regulations: CHAPTER 12 - EXEMPTION PLAT REVIEW PROCEDURES This chapter is nearly identical to the town's existing "Minor Subdivision" chapter. However, this chapter would not require a "subdivision" of land into multiple parcels. All submittal requirements, public notice requirements, criteria for review, procedures and rights to appeal have been derived from existing code language for minor subdivisions. CHAPTER 13 - ADMINISTRATIVF PI AT CORRECTION PROCEDURES This chapter is nearly identical to the town's existing "Single Family Subdivision" chapter and provides an administrative review process for plat corrections. All procedural elements have been derived from existing code language for administrative procedures. GENERALLY It is important to note the subdivision regulations do not govern development potential (GRFA, site coverage, building height, etc.) as these issues are apportioned via zoning designations on property. Additionally, the term "exemption" denotes an exemption from the statutory (and local ordinance) definition of "subdivision." There is no exemption proposed from any submittal requirements, public notice requirements or criteria for review with Ordinance No. 2. POTENTIAL IMPACTS OR EXAMPLES On March 20, 2001, the town council requested a description of how the proposed exemption plat review process would affect Vail Associate's "Lionshead Skier Runout" property adjacent to Forest Road. The following is a synopsis of the facts regarding Ordinance No. 2 and this property. ¦ Development Potential - No change. Development potential is apportioned via zoning, not subdivision regulation. Currently, the owner has the ability to construct one single-family residence on the property under the "Agriculture/Open Space" zoning. This right exists whether the property is platted (through the exemption process) or not. ¦ Private Covenants - No change. The public process of subdivision regulation does not alter (or involve in any way) private covenant provisions. ¦ Adiacent Owner Notice - No change. Under the proposed ordinance, adjacent property owners are provided notice of any hearing for review of an exemption plat request. The notice procedures proposed are identical to the notice procedures already used for subdivision applications in the Town of Vail. The following is a synopsis of other properties in the Town of Vail where the proposed ordinance may be relevant: ¦ Desianated Open Soace: The platting of any lot that is owned by the Town of Vail and is zoned Natural Area Preservation, Outdoor Recreation, or Agriculture/Open Space and is designated as open space in accordance with the town charter. There would be no need to divide these lots into multiple parcels. ¦ Condemnation: The platting of any lot created pursuant to the powers of condemnation. These lots are already exempted by state law and in the existing town code. However, no procedure has been established to process a plat for these types of lots. ¦ Pre-existina Properties: Examples would include the Vail Resorts maintenance shops lot, the Amoco Station adjacent to Cascade Village, the Cascade Crossings Commercial Mall, and the Vail Professional Offices lot (assuming all lots were created by a deed prior to 1/12/70). There would be no need to divide these lots into multiple parcels. ¦ Public/Quasi-Public Use: Examples would include the Town Offices, Vail Commons, Donovan Park, Vail Center, Mountain Bell, Vail Interfaith Chapel and the Vail Golf Course. There would be no need to divide these lots into multiple parcels. ¦ Boundarv-line adiustments: Examples would include a number of properties in Intermountain where the town is working to correct right-of-way/road asphalt location problems created in the 1970's and 1980's, lot boundary adjustments on Rockledge Road pursuant to land swaps (where no new parcels were created), acquisition of road right-of-way where condemnation is not necessary. These applications do not involve a subdivision of land. Plat corrections: Examples would include any address correction or legal description correction, a recent plat note amendment at Forest Glen to allow for interior conversions in accordance with the Vail Town Code, a 1999 plat note amendment at the Residences at Briar Patch where an incorrect type of employee housing unit was referenced. These applications do not involve a subdivision of land. ¦ Vacation and/or reolattino of a buildina envelooe. easement or common sinale-family or duplex lot boundary: Examples would include the Residences at Briar Patch vacation of utility easement in 1999, the 1999 Kinzelberg building envelope adjustment at Spraddle Creek, the 2000 Young building envelope adjustment at the Ridge at Vail. These applications do not involve a subdivision of land. ORDINANCE NO. 2 SERIES OF 2001 AN ORDINANCE AMENDING THE TOWN OF VAIL SUBDIVISION REGULATIONS (TITLE 13, VAIL TOWN CODE) BY CREATING A NEW CHAPTER (CHAPTER 12) TO ALLOW FOR THE CREATION OF "EXEMPTION PLAT REVIEW PROCEDURES"; A NEW CHAPTER (CHAPTER 13) TO ALLOW FOR "ADMINISTRATIVE PLAT CORRECTION PROCEDURES"; NEW PLAT TITLE FORMAT SAMPLE CERTIFICATES; NEW TEXT DEFINITIONS; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, the Town of Vail has been regulating the subdivision of land under statutory and home rule authority since 1970; and WHEREAS, the Town of Vail wishes to provide reasonable and efficient development review and subdivision review services to the public; and WHEREAS, The Planning and Environmental Commission of the Town of Vail has recommended approval of these amendments at its January 8, 2001 meeting, and has submitted its recommendation to the Vail Town Council; and WHEREAS, the Vail Town Council considers it in the interest of the public health, safety, and welfare to adopt these amendments to the Subdivision Regulations. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. A new Chapter 12 is added to Title 13, Vail Town Code to read as follows: CHAPTER 12 EXEMPTION PLAT REVIEW PROCEDURES SECTION: 13-12-1: Purpose and Intent 13-12-2: Exemptions In Procedure And Submittals 13-12-3: Plat Procedure and Criteria for Review 13-12-4: Filing And Recording 13-12-1: PURPOSE AND INTENT: The purpose of this chapter is to establish criteria and an appropriate review process whereby the Planning and Environmental Commission may grant exemptions from the definition of the term "subdivision" for properties that are determined to fall outside the purpose, purview and intent of Chapters 13-3 and 13-4 of this title. This process is intended to allow for the platting of property where no additional parcels are created and conformance with applicable provisions of the Vail Town Code has been demonstrated. 13-12-2: EXEMPTIONS IN PROCEDURE AND SUBMITTALS: "Exemption Plats," as defined in Section 13-2-2 of this Title, shall be exempt from requirements related to preliminary plan procedures and submittals. Exemption plat applicants may be required to submit an environmental impact report if required by Title 12, Chapter 12 of this Code. 13-12-3: PLAT PROCEDURE AND CRITERIA FOR REVIEW: The procedure for an exemption plat review shall be as follows: A. Submission Of Proposal; Waiver Of Requirements: The applicant shall submit two (2) copies of the proposal following the requirements for a final plat in subsection 13-3-6(B) of this Title, with the provision that certain of these requirements may be waived by the Administrator and/or the Planning and Environmental Commission if determined not applicable to the project. -1- B. Public Hearing: The Administrator will schedule a public hearing before the Planning and Environmental Commission and follow notification requirements for adjacent property owners and public notice for the hearing as found in subsection 13-3-6(B)(1) of this Title. C. Review And Action On Plat: The Planning and Environmental Commission shall review the plat and associated materials and shall approve, approve with modifications or disapprove the plat within twenty one (21) days of the first public hearing on the exemption plat application or the exemption plat application will be deemed approved. A longer time period for rendering a decision may be granted subject to mutual agreement between the Planning and Environmental Commission and the applicant. The criteria for reviewing the plat shall be as contained in Section 13-3-4 of this Title. D. Appeal: An appeal of the Planning and Environmental Commission's decision by the Town Council, the applicant, or an "aggrieved or adversely affected person" shall follow the procedures outlined in Section 13-3-5(C) of this Title. 13-12-4: FILING AND RECORDING: The Department of Community Development will record the plat and any related documents with the Eagle County Clerk and Recorder; however, no plat shall be recorded unless prior to the time of recording, the applicant provides the Town with a certification from the Eagle County Treasurer's office indicating that all ad valorem taxes applicable to such subdivided land, for years prior to that year in which approval is granted, have been paid. Fees for recording shall be paid by the applicant. The Department of Community Development will retain one mylar copy of the plat for their records. An exemption plat may not be recorded until applicable appeals periods have expired in accordance with the provisions of Section 13-3-5(C) of this Title. Section 2. A new Chapter 13 is added to Title 13, Vail Town Code to read as follows: CHAPTER 13 ADMINISTRATIVE PLAT CORRECTION PROCEDURES SECTION: 13-13-1: Purpose and Intent 13-13-2: Consultation Required; Preliminary Review 13-13-3: Plat Procedure and Criteria for Review 13-13-4: Filing And Recording 13-13-1: PURPOSE AND INTENT: The purpose of this chapter is to establish criteria and an appropriate review process whereby the Administrator may review corrections to previously approved plats where the character and intent of the original plat is not altered. Examples include address changes, plat note amendments, plat title corrections, easement vacations, and other minor corrections. This process is intended to allow for the correction of plat errors and minor plat amendments where no "subdivision" occurs and conformance with applicable provisions of the Vail Town Code has been demonstrated. 13-13-2: CONSULTATION REQUIRED; PRELIMINARY REVIEW: Prior to the submittal of a plat correction request, the applicant shall meet with the Administrator to determine if the request is consistent with the correction plat criteria outlined in Section 13- 13-3 of this Chapter. If the Administrator determines the subject application would circumvent significant and relevant elements of the subdivision review process and/or the character and intent of the originally approved plat, the application shall be reviewed pursuant to the "Subdivision" or "Exemption Plat" review processes outlined in this Title. 13-13-3: PLAT PROCEDURE AND CRITERIA FOR REVIEW: A. Plat Procedure: Upon receiving two (2) copies of a complete submittal along with payment of the appropriate fee, the Administrator shall route one copy of the proposed plat to the Town Engineer for his/her review. The Administrator shall then conduct his/her review concurrently. The Town Engineer shall review the submittal and return comments and notifications to the Administrator who shall transmit the approval, disapproval or approval with modifications of the plat within fourteen (14) days to the applicant. The Administrator shall sign the plat if approved or require modifications on the plat for approval or deny approval due to inconsistencies with the originally approved plat or failure to make other required modifications on the plat. Plat format and content -2- shall be as outlined under Section 13-3-6 of this Title. Correction plats must contain the following statement: The sole purpose of this plat is to correct an error (or amend a plat note or an easement) filed with an approved plat. This plat correction does not alter the character, intent or development standards imposed under previous plat approvals. B. Criteria for Review: A plat correction or minor plat amendment may be approved upon the findings that: 1) The plat correction is in accordance with all applicable town ordinances, standards, and the original conditions of plat approval; 2) Nonconformities are not created. In the case of pre-existing nonconforming lots, the nonconformity is not increased with the approval of the correction plat; 3) The approval will not adversely affect the public health, safety, and welfare. 4) Provisions for adequate access and infrastructure have been demonstrated by the applicant and are indicated on the proposed correction plat. 13-13-4: FILING AND RECORDING: The Department of Community Development will record the plat and any related covenants with the Eagle County Clerk and Recorder; however, no plat for subdivided land shall be recorded unless prior to the time of recording, the subdivider provides the Town with a certification from the Eagle County Treasurer's office indicating that all ad valorem taxes applicable to such subdivided land, for years prior to that year in which approval is granted, have been paid. Fees for recording shall be paid by the applicant. The Department of Community Development will retain one mylar copy of the plat for their records. A correction plat may not be recorded until applicable appeals periods have expired in accordance with the provisions of Section 13-3-5(C) of this Title. Section 3. Section 13-11-1, Vail Town Code, is hereby amended to read as follows: (Added text is shown in bold type; deleted text is 6kiGkeR) 13-11-1: PLAT TITLE FORMATS: The Title Format as required on all plats is as follows: Type of Plat SUBDIVISION NAME, FILING OR PHASE NUMBER LOT, BLOCK, TRACT Town of Vail, County of Eagle, State of Colorado The tvae of plat should appear first in the Title; Final or Amended Final, Single-Family, Duplex, Condominium Plat. The font size should be small. The main title is the next line or lines of the title and will be in a large font. The main title is in two parts: the first part will have the name of the subdivision, townhome(s) or condominiums(s); the second part of the main title is the lot, block and tract information as shown in the order above. Plats of existing platted parcels require the Lot, Block and/or Tract information; on original plats the Lot, Block and Tract information are omitted from the title. When resubdivisions occur, the first part of the main title is identical to the parent subdivision and the second part identifying the replatted parcel(s), except when the intent of the plat is to create a new and separate subdivision, townhome or condominium with a new name. The sub-title comes after the main title, and it contains the Section, Township, Range and/or County and State information. The font size should be smaller than that of the main title. The Certificate of Dedication and Ownership, as well as the Surveyor's certificate should match the above formatted main title. The following are examples for each type of plat and the exact format for each: -3- Minor Subdivision Final Plat Meadow Mauriello Subdivision A Resubdivision of Lot 32 Town of Vail, County of Eagle, State of Colorado Condominium Plat Condominium Plat Connelly Bridge Condominiums Vail Village, First Filing Lot c, Lot d and the south four feet of Lot b, Block 5-B Town of Vail, County of Eagle, State of Colorado Townhouse Plat Townhouse Plat Mollica Mountain Townhomes Vail Potato Patch A Resubdivision of Parcel A, Lot 34, Block 1 Town of Vail, County of Eagle, State of Colorado Amended Final Plat/Sinale Familv Subdivision Amended Final Plat Glen Lyon Subdivision, 2nd Amendment to the 1 st Filing Lot 15, Block 2 Town of Vail, County of Eagle, State of Colorado Duplex Plat Duplex Plat Ruther Ridge Estates Subdivision, Filing No. 1 A Resubdivision of Lot 29, Block 1 Town of Vail, County of Eagle, State of Colorado Final Plat Final Plat Curnutte Creek Gulch Subdivision Filing No. 1 Town of Vail, County of Eagle, State of Colorado- -4- Exemption Plat Wilson Willows Exemption Plat A portion of the SW 1/a of the SW'/a of Section 9, Township 5 South, Range 80 West of the 6`h P.M. Town of Vail, County of Eagle, State of Colorado Correction Plat Corrected Final Plat Ochs Orchards Subdivision Filing No. 1 Town of Vail, County of Eagle,,State of Colorado Section 4. The following definitions are added to Section 13-2-2 ("Definitions"): (added text is shown in bold type) ADMINISTRATOR: The Administrator of the Department of Community Development or his/her designee. AGGRIEVED OR ADVERSELY AFFECTED PERSON: Any person who will suffer an adverse effect to an interest protected or furthered by this Title. The alleged adverse interest may be shared in common with other members of the community at large, but shall exceed in degree the general interest in community good shared by all persons. CORRECTION PLAT: "Correction Plat" means corrections to previously approved plats where the character and intent of the original plat is not altered. Examples include address changes, plat note amendments, plat title corrections, easement vacations, and other minor corrections. EXEMPTION PLAT: "Exemption Plat" means the platting of a portion of land or property that does not fall within the definition of a "subdivision," as contained in Section 13-2-2 of this Chapter. Section 5. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 6. The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. -s- Section 7. The amendment of any provision of the Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 8. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 5th day of June, 2001 and a public hearing for second reading of this Ordinance set for the 19th day of June, 2001, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Ludwig Kurz, Mayor Attest: Lorelei Donaldson, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 19th day of June, 2001. Ludwig Kurz, Mayor Attest: Lorelei Donaldson, Town Clerk -6- Memorandum To: Town Council From: Russell Forrest Greg Hall Nina Timm Date: June 5, 2001 Subject: Development at the Village Parking Structure 1. Introduction Town Council directed staff to evaluate the potential of creating a development on the south side of the Village Parking Structure. The development would occur where there is currently a 36-foot high earth berm that is 270 feet long. Loris and Associates, Inc. were retained as consulting engineers to complete a structural stability study of the parking structure. It is important to note that in their report they state that additional soil borings need to be taken to establish suitable bearing for drilled caissons. A copy of their report is attached to this memo. II. Stabilizing the Parking Structure Based on the analysis that was completed by Loris and Associates there are four possible ways to stabilize the parking structure to allow for additional development of the south side. The cost estimates associated with these options range from approximately $1,750,000 to $3,945,000. Based on Town parking needs only three of the options are viable. The proposal suggesting internal shear walls does not work based on the impact on the number of parking spaces and maintenance difficulties it would create. Assuming suitable soil conditions the $1,750,000 option provides the best solution that creates the most desirable development at the lowest price. If the soil is not suitable the most expensive $3,945,000 option again creates the most desirable development, but at the highest price. The middle priced solution creates a development that is broken into 27-foot wide compartments based on the walls needed to reinforce the parking structure. This could be prohibitive for development of the site. III. Benefits of New Development The new development would create additional retail space that may allow for greater diversity and competition in Town. There is also the potential for additional office space and/or residential units. The addition of retail frontage along Meadow Drive would also create a stronger connection to both the shops at the Village Center as well as Crossroads Mall. The new space would also create a very pleasant bus transition area for people using the in town busses. IV. Drawbacks to the New Development Removal of the berm would create snow storage problems for the parking structures top level (the bus area). Also, there is potential for significant parking structure disruption during the construction period. Loading and delivery for the new retail space may be problematic with the busses running regularly along Meadow Drive. The bus and pedestrian traffic would also have to be taken into account when establishing setback requirements for the development. In the best case scenario for reinforcing the parking structure the land cost would be approximately $75.00 per square foot and in the most expensive reinforcing cost the land cost would be approximately $162.00 per square foot. V. Next Steps Based on the engineering evaluation that was completed it is clear that it is possible to create additional development on the south side of the Village Parking Structure. With this information Council may choose to issue a Request For Proposals (RFP) to solicit development ideas for the site. VAIL TRANSPORTATION CENTER Ali &W T -to , VAIL COLORADO i STRUCTURAL STABILITY STUDY AND REMEDIAL SCHEMATIC DESIGN OPTIONS s TOWNI)L ur l 'pop, t ~ I G r i i i December 11, 2000 I Mr. Greg Hall I Director Department of Public Works / Transportation 1309 Elkhorn Drive Vail, CO 81657 Dear Mr. Hall, I We have completed our structural assessment of the parking garage structure at the Vail Transportation Center, located in the Town of Vail, Colorado. The following report considers the proposed removal of a section of earth berm along East Meadow Drive from the southwest corner of the parking garage to the main stairway of the original structure, a distance of approximately 270 feet. Our report includes a brief description of the structure, stability assessment of the structure with the berm removed, options for modifications and schematic designs to maintain stability of the structure. We have included recommendations for geotechnical investigations. Please call us with any questions or additional information that you may need. We appreciate the opportunity to work with the Town of Vail in providing this report. I The Office of Loris and Associates, Inc. Reviewed By ' Robert E. Borden, P.E. Julian J.B. Lineham, P.E. Project Manager Associate VAIL TRANSPORTATION CENTER STRUCTURAL STABILITY STUDY AND REMEDIAL SCHEMATIC DESIGN OPTIONS LORIS AND ASSOCIATES, INC. 5775 FLATIRON PARKWAY, SUITE 207 BOULDER, CO 80301 (303) 444-2073 DECEMBER 11, 2000 Table of Contents DESCRIPTION 1 STABILITY ASSESSMENT 1 MODIFICATIONS AND SCHEMATIC DESIGNS 1-3 A.TIE-BACKS AT NORTH WALL B. COUNTERFORTS AT SOUTH WALL C. INTERNAL SHEAR WALLS D. SOIL INJECTION GROUTING AT NORTH WALL RECOMMENDED GEOTECHNICAL INVESTIGATION 3 COST ESTIMATES 3 APPENDIX A SITE PLAN - S1 TIE-BACKS AT NORTH WALL - S2 COUNTERFORTS AT SOUTH WALL - S3 INTERNAL SHEAR WALLS - S4 SOIL INJECTION SYSTEM - S5 I I r i ~J DESCRIPTION a 24-inch storm sewer that picks up storm water from inlets on the south edge of the Frontage Road and passes under the building from the north side, picking The Vail Transportation Center is composed of two up the floor drain risers on the south side of the parking structures totaling approximately 135,000 building. A storm sewer system on the north side of square feet. It has four levels of parking, bounded 30 side of East Meadow Drive consists of drop inlets feet north of the structure by a Frontage Road that had connected by a 12-inch pipe approximately seven feet been U.S. Highway 6, and on the south by East below street grade. The 12-inch pipe flows to the east Meadow Drive. The north wall retains approximately and is also tied into the 24-inch storm sewer. 36.5 feet of earth backfill, making Level 4 accessible from the Frontage road. The south wall retains a 36-ft. Enclosed in Appendix A is Site Plan Sketch S1 high earth berm that slopes down to the south with its including some of the surrounding topographic features. toe at alive ,ximately the elevation of Level 1 just north STABILITY ASSESSMENT of East Meadow Drive. iw,Y iY lJ if l it di d il-.11 k0l The original parking structure, built around 1975, is 783 The Town of Vail is considering removing the earth feet long in the east-west direction and 129 feet wide in berm along the south side of the original structure to the north-south direction. It consists of cast-in-place allow construction of new retail and living space. The concrete spread footings and foundation walls with berm would be removed from the west end of the precast concrete exterior walls and one interior column line running east and west. The footings for the north original structure for a distance of approximately 270 walls and columns are sized to carry only gravity loads. feet. The parking structure addition will not be Cast-in place concrete pilasters are constructed on the disturbed. exterior of the north and south walls at 9-ft intervals, The original parking structure has very little capacity to and align with the interior columns. The floors are resist lateral loads by itself. Pressure exerted on the prestressed concrete double tee girders extending north north wall from the backfill material is equalized by and south in a two-span configuration with a composite, pressure exerted on the south wall by the bean. It cast-in-place concrete topping. Precast concrete utility utilizes the earth pressures on both the north and the chases are attached to the exterior of both the north and south sides to resist traction forces from vehicles in the south walls by means of embeded weld plates, garage and provide lateral stability to the structure. A parking structure addition, constructed in the early Connections between the girders and the walls cannot 1990's, attached at the east end of the original structure, safely resist lateral loads by themselves. The footing adds approximately 300 feet in length. It includes an sizes and connections between the walls and footings do information center, modifications to the original stairs not provide lateral resistance. on the south side, modifications to the entrance ramps It appears that the original construction sequence and modifications to the original passenger terminal. required placing backfill material behind the north wall The addition is built in a configuration similar to the simultaneously with the earth berm at the south wall. original structure except along the north side. The north This would allow the structure to remain stable during wall includes a large 16-ft. wide cast-in place concrete the backfill operations. As a result of this procedure, footing and 6 ft wide precast concrete counterforts the backfill material would exert an `at rest' lateral soil extending the full height of the north wall. The pressure on the walls that we estimated at 50 pounds per counterforts are spaced at 10-ft. intervals and align with cubic foot. It also appears that no provision has been the interior columns. The counterfort footings are sized made to drain ground water behind the walls, thus to resist lateral pressures of backfill material placed to additional hydrostatic pressures may need to be resisted approximately Level 2, therefore are believed to have as well. Due to the proximity of the Frontage Road on been constructed for the purposes of backfill operations. the north side, surcharge loads from traffic adds to the There are no pilasters on the south wall. lateral pressures to be resisted. Underground utilities are located near the structure on MODIFICATION AND both the north and south sides. A 16-inch ductile iron DESIGNS SCHEMATIC water pipe under the Frontage Road feeds the fire on the north side. Also, a 10-inch ductile iron water pipe has been placed for future use extending Removal of the berm on the south side of the structure northeast under the Frontage road from the north side of will require remedial measures to provide lateral the building. These water pipes are believed to be stability. Remedial measures can be incorporated into arr..,ximately 6 feet below grade. In addition, there is 1 the structure by either stabilizing the north wall, design for this system includes 1-ft. thick, cast-in-place stabilizing the south wall or an internal system of braces concrete counterfort walls approximately 35 feet long or transverse shear walls. We have investigated and 36 feet high, spaced at 27-ft. intervals to match the possible solutions and have provided four schematic pilasters on the south wall. The counterforts are designs that are feasible to provide lateral stability. founded upon 48 inch diameter drilled caissons placed A. TIE-BACKS AT NORTH WALL near the end of each counterfort. The overturning loads produced from the lateral earth pressures are resisted by A tie-back anchor system can be constructed at the a force couple developed by the drilled caissons. The north wall. This will allow the lateral earth pressure caissons need to be drilled deep enough into suitable from the backfill behind the north wall to be resisted by soils to produce an uplift capacity on the caisson near anchor rods secured in the soil under the Frontage road. the south wall, as well as high bearing loads at the south i The tie back anchors would consist of steel rods end of the counterfort. Transfer beams placed f approximately 50 feet long that are grouted into the soil horizontally at each floor level on the outside of the beyond the slip surface of the backfill. The steel rods south wall would carry the forces to the counterfort ` are secured to the inside face of the north wall walls. I approximately 2 feet above the floor elevation to accommodate construction equipment. The anchors The dead load of the structure carried by the south wall is engaged by reinforcing dowels from the counterforts need to be placed at Levels Z, 3 and 4, spaced into the approximately 4.5 feet between column lines 1 and 11. existing pilasters to maintain an additional We estimated that the slip surface of the backfill factor of safety against overturning. The horizontal material is 25 to 30 feet from the north wall at grade. forces produced by lateral earth pressures are I We also estimated that 25 feet of pressure grout at the transferred through the counterforts to the drilled ` each rod needs to be placed beyond the slip caissons producing shear and bending in the drilled ends of surface to carry the anchor rod tensile forces. Each tie- shafts. back anchor needs to be load tested in place to The counterfort system may be built integrally with a withstand 150% of the design force. future building to be placed against the south wall in The north wall is reinforced to carry the lateral earth this area. The construction of each counterfort will pressures by spanning vertically between the floor require installation of shoring to minimize over levels. Placing the tie-back anchors 2 feet above the excavation of the earth berm and maintain stability of floor level shifts the location of the forces acting on the the structure. Construction excavation should begin at wall. Modifications to the north wall will be required at the west end of the structure after placing the shoring I Level 2 consisting of a reinforced concrete wall system for the first counterfort The first counterfort between Level 2 and Level 3 and can be incorporated needs to be constructed 27 feet from the west wall. into the anchorage system of the tie-backs at the wall. Similarly, excavation for the second counterfort may begin after removing the shoring and resetting it east of We believe that the soils under the Frontage road may the second counterfort location. This precedure should have cobbles and boulders. This in itself should not be utilized for each conterfort, working from west to prohibit the installation of this system, but will increase east along the south wall. costs. Additional soil investigation needs to be done to I, confirm the soil type, design pressures, water table and The spacing of the counterforts may be widened to a moisture content. Design of this type of system will maximum of 35 feet but will require placement of very require additional information regarding locations and large transfer beams at the floor levels and may include depths of waterlines, storm sewers and other utilities additional drilled caissons. under the Frontage Road. In addition, investigation will A similar system was investigated using spread footing need to be made into the right of way implications of foundations. This system required counterfort lengths I the anchors extending under the Frontage Road and extending into East Meadow Drive and very large possibly underneath Interstate Highway 70. footing sizes to resist the overturning forces. Therefore, Enclosed in Appendix A is schematic sketch S2 of the it was not considered as a feasible option. Tie-Back Anchor system. Enclosed in Appendix A is schematic sketch S3 of the B. COUNTERFORTS AT THE Counterfort System. SOUTH WALL C. INTERNAL SHEAR WALLS I The resisting lateral earth pressures developed by the A system of shear walls can be constructed inside the berm on the south wall can be replaced by counterforts structure. This scheme includes 1-ft. thick concrete placed perpendicular to the south wall. The schematic walls extending vertically from floor Level 1 to Level 4. 2 The shear walls would be placed perpendicular to the dependent upon locations of underground utilities which north and south walls of the parking structure extending must be located prior to design of this system. The the entire width of the structure. The walls will be solid north wall will need to be sealed to prevent the slurry except for two openings approximately 30 feet wide and from leaking into the structure. The utility chases on 7 feet high for traffic movement. The spacing of the the north wall may also be sealed, or may require walls is every 27 feet aligning with the exterior pumping and cleaning of slurry material that may have pilasters. Final placement of the shear walls will need to leaked into them. maintain clearance around the internal utility pipes and The soils must accept injection of the chemical grout at conduits. At Level 1, a portion of the concrete slab a rate high enough to make the process feasible. The would be removed to allow for a new wall footing. At primary guide to groutability of the soils is Levels 2 through 4, a portion of the double tee flanges permeability. Soils in the range of 0.10 cm/sec to 0.001 and concrete topping would be removed to allow a cm/sec are easily grouted. Soils with permeability in the continuous wall extending from level 1 to level 4. The range of 0.0001 cm/sec to 0.00001 cm/sec are near the north wall of the parking structure would be fastened limit for grouting and may not be suitable for this with reinforcing dowels from the shear walls to engage method. Ph of the soils needs to be determined to the weight of the structure to resist overturning. The account for reaction between the soil and the chemical flanges and concrete topping would be doweled into the grouts. Also, soil investigation will need to be made to shear walls to transfer the lateral forces through each determine the permeability, porosity, water table and floor into the shear walls. moisture content. The forces transferred to the shear wall footing require Enclosed in Appendix A is schematic sketch S5 of the high soil bearing capacities. This may require grouting Soil Injection System. of the soils beneath the new footings to increase the allowable bearing pressure. Additional investigations of RECOMMENDED the soil beneath the floor slab at Level 1 will be G E O T E C H N I C A L necessary to confirm this. Enclosed in Appendix A is schematic sketch S4 of the INVESTIGATIONS Internal Shear Wall System. Soil borings should be taken on the north side of the D. SOIL INJECTION GROUTING structure in the backfill material to confirm soil type, AT THE NORTH WALL gradation, moisture content, water table and design A method of injecting structural chemical grout into the parameters including permeability, porosity and Ph. soils is available that produces a solid sandstone-like Borings should be taken on both the north and south material. This method can be employed at the north sides of the Frontage Road and in the backfill material side of the transportation center and will essentially placed against the north wall, extending approximately create a large gravity retaining structure adjacent to the 20 feet below level L The soil borings on the south north wall. An area, 30 feet wide by 270 feet long will side need to extend to bedrock to establish suitable need to be grouted from the footing at Level 1 to the bearing for drilled caissons. Core holes should be grade near Level 4. This area will lie immediately north drilled through the concrete slab at Level 1 to allow soil of the north wall and extend to the south side of the samples to be taken beneath the floor slab. Frontage Road. COST ESTIMATES Prior to grouting, a mud slurry will need to be placed adjacent to the exterior face of the north wall for approximately 270 feet. Injection of the grout should Each schematic design option relies heavily on the begin nearest the south edge of the Frontage Road. geotechnical parameters that are largely unknown at the Injection should procede east and west until an entire present time. Cost estimating will be provided in a grout curtain has been placed. The injection should subsequent design development phase once the field continue in a like manner working toward the north work is completed and soil data has been gathered. wall. This procedure allows the soils north of the structure to be densified and displaced without applying additional lateral pressures to the north wall. After the grouting is complete, flow-fill concrete replaces the mud slurry by pumping the flow fill to the bottom of the slurry and displacing the mud. Grouting operations are 3 i i i i i i i i i i ~ APPENDIX A AL ' a a aa ai,a a,aa S ¦¦LLL ¦¦LLL oz C-71 9 n ~ r` ' ~z C5 Ccn LOCATION OF REMEDIAL SCHEMATIC DESIGNS v •"3 m m 0-3 U2 ] SOUTH FRDNTAZ R N 01 l ORIGINAL OAD ° 1-3 PARKING STRUCTURE z PARKING STRUCTURE ADDITION PROPOSED NEW - BUILDING AREA FAST MEADOW DRNE.: \ ~OREcqo~Ems- ° cn -*r w Z SITE MAP o SCALE: N.T.S. a m x 0 i i i NORTH WALL TIE BACK ANCHOR TIE BACK ROD LEVEL 4, PRESSURE GROUTED SECTION - I I POTENTIAL SLIP SURFACE LEVEL 3, REINFORCE CONCRETE WALL LEVEL 2, I LEVEL 1 i SECTION ¦~JJ VAIL TRANSPORTATION PROJEGTNO. 00139 RLV1s[ON9 NO, ¦~JJ ENGINEERING CENTER DRAWN BY SRF NO. DATE BY MEJJ CONSULTANTS S2 NEON BOULDER, COLORADO DE3IG~NIDBY ` RIB OF ¦WEN TIE BACK OPTION o'Vab CHECKED BY LORIS AND ASSOCIATES, INC. SCHEMATIC SKETCH APPROVED BY 5 DECEMBER B. 2000 SOUTH WALL TRANSFER BEAM COUNTERFORT WALL LEVEL 4 I I I LEVEL 3 ~I J LEVEL 2 I I LEVEL 1 i r r r r l 48"0 CAISSON i i SECTION VAIL TRANSPORTATION Irsa>ECrNO. 100139 DAV=ONS onrfiNO. ¦~JJ ENGINEERING CENTER I SRF NO. DATE BY S3 MEJ-J CONSULTANTS ID MGNEDBY 1 REB ¦WEN BOULDER, COLORADO OF ¦ENE COUNTER FORT WALL OPTION MW%IDRAWNBY I CHWEED BY LORIS AND ASSOCIATES, INC. SCHEMATIC SKETCH [APPROVED BY - 1 5 DECEMBER B, 2000 o OMENS ONION cn ¦¦LLL ¦¦LLL o xc-_Z ~t- CD -3 tXJ ~~3 NORTH WALL CONCRETE SHEAR WALLS CENTER COLUMN SOUTH WALL z C-) 0 H LEVEL 4 x > t2i tjd 0~ ~ ro y LEVEL 3 I cn~ - y a II x z LEVEL 2 \ O ` Z LEVEL 1 _ 0 I I m ~ co _n w z to SECTION C) 0 i PRESSURE INJECTION i GROUTING EQUIPMENT MUD SLURRY NOR TH WALL \~l <.a :....4.. n LEVEL 4 GROUTED SOIL L~EL 3 l\\~~ LEVEL z lid- LEVEL a SECTION W J ENGINEERING ~O, $ U DER cOANTTo v~ T R TATIO~r _ 00139 IN RIS AND ASSOCIATES SOIL JECTION NO, DRAVMBy INC. 01°TI01V SCHE GROUTING DEgt $p SRF NO, DAAJTEO BY 'M'NO. DECEMBER 00 S 'r TC11 2 OFYAIy REB S5 2D00 BY S5 OVa BY OF 5 Vail Transportation Center Tie-Backs at North Wall Preliminary Estimate of Probable Costs (ITEM NO. ITEM DESCRIPTION UNIT UNIT QUAN TOTAL DESCRIPTION PRICE OF WORK TIE-BACK ANCHORS LF $75 9900 $742,500 Drill 55 Feet of 6" Hole, Grout 30 Feet CONCRETE (4000 PSI) CY $600 300 $180,000 Concrete at Anchor Heads and Level 2 REINFORCING STEEL LB $1.00 45000 $45,000 Reinforcing Steel for Concrete RELOCATE UTILITIES LS $30,000 1 $30,000 Move Utilities for Anchor Heads EXCAVATION (At South Wall) CY $25.00 6500 $162,500 UTILITY RELOCATION LS $ 100,000 1 $100,000 MISC UNAMED ITEMS (10%) I $126,000 I SUB TOTAL $1,386,000 Includes Excavation at South Wall Design Construction Managementand Testing (15%) $207,900 SUB TOTAL $1,593,900 Design, and Construction Contingency (10%) $159,390 TOTAL $1,753,290 03/13/2001 Tie Back Cost Est 1-3-01 Vail Transportation Center Counterforts at South Wall Preliminary Estimate of Probable Costs ITEM NO. ITEM DESCRIPTION UNIT UNIT QUAN TOTAL DESCRIPTION PRICE OF WORK CONCRETE (4000 PSI) CY $450 850 $382,500 Counterfort Walls and Caisson Caps REINFORCING STEEL LB $1.00 130000 $130,000 Reinforcing for Counterforts SEQUENTIAL SHORING EA $25,000 10 $250,000 Shoring for each Counterfort DRILLED CAISSONS (48") LF $325 990 $321,750 2 Caissons per Wall at 45 feet ea. STRUCTURE EXCAVATION CY $50 400 $20,000 Excavation for Caisson Caps STRUCTURE BACKFILL CY $50 175 $8,750 Backfill for Caisson Caps EXCAVATION (At South Wall) CY $25.00 6500 $162,500 UTILITY RELOCATION LS $ 100,000 1 $100,000 MISC UNAMED ITEMS (10%) $137,550 SUB TOTAL $1,513,050 Includes Excavation at South Wall Design Construction Managementand Testing (15%) $226,958 SUB TOTAL $1,740,008 Design and Construction Contingency (10%) $174,001 TOTAL $1,914,008 03/13/2001 Counterfort Cost Est 1-5-01 i Vail Transportation Center Shear Wall Preliminary Estimate of Probable Costs ITEM NO. ITEM DESCRIPTION UNIT UNIT QUAN TOTAL DESCRIPTION PRICE OF WORK CONCRETE (4000 PSI) CY $550 1900 $1,045,000 Counterfort Walls & Footings REINFORCING STEEL LB $1.00 285000 $285,000 Reinforcing for Concrete REMOVE PORTION OF STRUCTURE (PER FLOOR LEVEL) EA $15,000 4 $60,000 Sawcut and Remove Conc. at Floors STRUCTURE EXCAVATION CY $50 250 $12,500 Excavation for Footings STRUCTURE BACKFILL CY $50 75 $3,750 Backfili for Footings DRILLING / DOWELS EA $15 1300 $19,500 Dowels into North Wall and Floors UTILITY RELOCATION LS $50,000 1 $50,000 Move Utilities at Wall Locations EXCAVATION (At South Wall) CY $25.00 6500 $162,500 MISC UNAMED ITEMS (10%) $163,825 SUB TOTAL $1,802,075 Includes Excavation at South Wall Design Construction Managementand Testing (15%) $270,311 SUB TOTAL $2,072,386 Design and Construction Contingency (10%) $207,239 TOTAL $2,279,625 03/13/2001 Shear Walls Cost Est 1-5-01 Vail Transportation Center Soil Grouting at North Wall Preliminary Estimate of Probable Costs ITEM NO. ITEM DESCRIPTION I UNIT UNIT QUAN TOTAL DESCRIPTION PRICE OF WORK GROUT COLUMN LF $60 42000 $2,520,000 1200 Grout Columns x 35 Feet Ea. EXCAVATION / SLURRY CY $50 1200 $60,000 Mud Slurry Adjacent to North Wall STRUCTURE BACKFILL (FLOWFILL) CY $100 1200 $120,000 Backfill to Replace Mud Slurry UTLITY RELOCATION LS $100,000 1 $100,000 Move Utilities at Wall Locations EXCAVATION (At South Wall) CY $25.00 6500 $162,500 MISC UNAMED ITEMS (10%) $296,250 SUB TOTAL $3,258,750 Includes Excavation at South Wall Design Construction Managementand Testing (15%) $325,875 SUB TOTAL $3,584,625 Design and Construction Contingency (10%) $358,463 TOTAL $3,943,088 03/13/2001 Soil Grouting Cost Est 1-5-01 To: Vail Town Council From: Russ Forrest Date: May 22, 2001 Subject Vail Center. Next Steps 1. PURPOSE On May 22, the Town Council asked staff to prepare for a June 191' evening meeting to review and vote on the community facilities uses for the Vail Center. New information for this discussion would include: • An update on Vail Resorts financial planning for participating in a joint venture that would include integrating the community facilities program with a new parking structure and private development to pay for that parking structure. Staff does not anticipate a definitive answer from Vail Resorts on this question by this date. • Input from a performing arts meeting scheduled for June 4"'. • Draft business plan • Updated capital costs on scenarios A & B with a capital scenario that would reduce dependency on donated money. The purpose of this memo is to simply review a revised schedule and to ask what additional information or resources the Council like to have present for the June 19th meeting. Technical experts could be present at that meeting such as Greg Haley (HGA), Bill Anderson (ERA), and cost estimators. 2. HIGHLIGHTS OF SCHEDULE Attached is a schedule of specific actions to move forward with a November vote. This is an extremely ambitious schedule and the Council will need to evaluate whether a November vote is still viable. Major timing issues that will contribute to a decision to move forward with a November election include: ability to decide on the public uses and a capital plan, Vail Resorts input on a integrated design, ability to respond to changes in the program in the capital and operational budget, communication regarding the program and the design, and ability to accept site design and floor plans as adequate to move forward with an election. Several highlights of the schedule include: Prior to June 19th • Staff has stopped further work, as directed, on the architecture. It is most likely not possible to now develop refined images and elevations of the facility prior to a decision by Council to move forward with a ballot initiative in July. However, based on the site and floor planning work that did occur, staff is updating the capital cost estimates. • A business plan is being completed that integrates all of the operational information generated to date. • Other revenue sources are being explored. • A Scenario is being developed to reduce the dependency on donated money. • The Vail merchants are interested in hosting a breakfast meeting on the Vail Center prior to June 19tH • An arts summit will occur on June 4`n at 9:00. • 1 s` 501 c-3 meeting. Determine how to move forward with fund raising. We need to begin contacting potential donors. After June 19th and between July 24th • Revise floor plans, capital plans, and operational plans • Conduct a public survey on support for the Vail Center • Public input on financial plan and site plan (There will be little time to react to public input prior to July 20 • Determine if VR believes a new parking structure is viable. Determine which design alternative should be pursued. • July 24`h Evening Council meeting: Determine if we are ready for a November election and how the ballot should be constructed After July 24th • 1" and 2nd Reading of an Ordinance for a Vail Center ballot initiative in August • Fund Raising Campaign moves forward aggressively • Political campaign would need to start in September • Vote in November • When a successful vote is delivered-finish the design process. A challenge will be ensuring that the design is consistant with the budget approved by the public. 3. POTENTIAL OUTCOMES FROM JUNE 19TH: Possible outcomes from the June 19'h meeting could include: • A majority of Council agrees on the program and the Town moves forward with design and financial planning and evaluates progress in July. • Delay the vote until 2002 and work on refining the program, communication, design, design phasing, financial planning, evaluating VR involvement, fund raising potential, and enhancing support. • Look to a third party to move the project forward. • Focus work on other critical strategies. • Hold a series of community meetings to evaluate the mandate for the Vail Center and to reassess community priorities. • Other? • Other? Staff can prepare an analysis of pros and cons to a variety of outcomes for the Councils consideration if that would be helpful. 4. PROJECT OBJECTIVES: • The facilities plan will build upon the community facility ideas and lands that have been identified through community surveys and the Vail Tomorrow, Common Ground, Lionshead Master Plan, and other community processes. • The facilities programming will complement both recreational (e.g., skiing and mountain sports) and cultural (e.g., art, performing arts) amenities that exist in the Vail Valley so as to create a world class network of community facilities in the Valley. • The facilities shall be outstanding in their design and programming. Potential residents and guests would be drawn to Vail because of them. These should be unique facilities. • The facilities will serve both Vail Valley residents and guests. • Public-private partnerships will be pursued to finance the development of the facilities. 5. SUMMARY OF COUNCIL DECISIONS TO-DATE: • On September 21, 1999; November 16, 1999; and on March 14, 2000 the Town Council affirmed the list of public uses that would be considered further, primarily a 2nd sheet of ice, a family activity center, learning/meeting/performing arts facility (convertible floor space which can convert into either a meeting space or a performing arts/event venue), and affordable housing. • On July 18, 2000 the Town Council eliminated alternative 3 from further consideration. • On August 1, 2000 the Town Council directed staff to move forward with a 2001 ballot initiative. • On August 1, 2000 the Town Council directed staff to: Foster the redevelopment and enhancement of existing hotel properties near the project site. Work with VVTCB to encourage existing hotels to commit rooms at a competitive price for meetings and functions. When refining the design for the project site, identify phasing plans that could allow the expansion of the meeting center and a future hotel in a phase 2 plan if the market demonstrated it was necessary to make the meeting center operate successfully. - Identify alternative mass transit technologies to move people more efficiently along the in-town route. • On August 15, 2000 the Town Council directed the Town Manager to sign a contract with the White River Institute to assist in the development of a fund raising campaign for all the public uses and to also help refine the concept of a "learning center." • On May 23, 2000 and on September 5, 2000, the Town Council decided to stay with the existing design team. The Council did indicate that obtaining a third party designer to provide a critique of the design and to enrich the thinking of the design team would be valuable. • On December 12, 2000 the Town Council indicated their support for the concept paper. • On December 19, 2000 the Town Council developed a square footage and use "wish list." • On February 70, 2001, the Town Council reviewed a draft contract with EDAW and reaffirmed their interest in moving forward with the existing design team. • On March 6`h the Finance Team reviewed the capital and operational plans with the Town Council. • On April 17"' the Town Council gave direction to move forward with a design contract with EDAW to design the Vail center to include a: 2nd Sheet of Ice, Skate park, Youth Center, climbing wall, meeting facility with break out space, limited retail to support the facility, 300 seat theatre, and approximately 15 units of affordable housing. • On May.8", the Town Council directed staff to evaluate eliminating the 300-seat theatre and to place a theatrical fly on the 20,000 square foot meeting room. • On May 22, 2001 the Town Council decided not to have a facilitated meeting but rather to vote on each element of the Vail Center program on June 19"'. June July Auoust September October November December January February March ID Task Name Start 06 13 20 27 03 110 117 124 01 1 08 1 15 1 22 1 29 05 112 19 126 1 02 09 16 23 130 07 14 121 28 04 11 18 25 02 109 16 23 30 106 13 20 27 03 10 1 17 1 24 1 03 1 10 1 17 1 24 43 Survey- VR or TOV Tue 06/12/01 F VR1Public Opinion Strategies 44 Modify Site Plan and Floor Plans based on input Wed 06120101 45 I George Prepare written description of changes Wed 06/20/01 George 46 Design Team modifys plans I Thu 06121!01 L Design Team 47 Revise Captial & Operational Plan Wed 06120101 48 Finance Team meets Wed 06120101 49 Bob V. Revises Bus Plan Thu 06121101 50 Pulic Meeting to review plans/Open House Mon 07109101 51 Revise Site Plans and Capital Plan Tue 07124!01 Design team & Phelps 52 I Determine if Alternative A is viable Tue 07124!01 VR 53 Approve of Design Direction & Financial Plan Tue 07!24/01 *Council 54 I Reading of Ordinance Tue 06!07101 55 I 1st Reading Tue 08/07101 56 I 2nd Reading I Tue 08121101 O 57 Back-up Tue 09104101 58 1501-0 campaign Tue 09104101 `~?J 59 I Implement campaign Tue 09104101 60 Election Date Tue 11106101 Page 2 y06.'01 May 13,'01 ~May20,'01 May27'01 Jun03,'01 Jun10,'01 Jun17,'01 Jun24,'O1 IJul01.'01 Jul08,'01 1Jul15,'01 Jul22,'01 1Jul29,'01 Auq ID Task Name Start M W F S T T S M I W I F S T T S M W F S T T S I M W F S T T I S I M I W I F S T T S M W F S T T S M W F S 1 2 3 Design Thu 05/17101 4 1 1st Round Site planning and Floor Planning Wed 05123101 1 5 I Site Planning for A & B complete Wed 05123/01 I Design Team 6 I Floor Plans for A & B Complete Thu 05124/01 J Design Team 1 7 I Round 1 Capital Costs Fri 05/25(01 Phelps 8 Geotechnical Work Fri 05/25/01 ''a Sir' ' w CTL: 9 I Arts Summit Meeting Fri 05/25101 10 1 Meet with Mountain School I Fri 05/25/01 bob 1 11 I Site Visit to other performing arts facilities Mon 05/28/01 :tJ Steve 12 Arts Summit/Formulate Recommendation Mon 06(04(01 SybiII,JHK,Steve 13 Recreation SummiVIce Mon 05/28/01 I ~ VRD e. ,F•., 14 Vail Resorts Review of Plans Thu 05/17/01 15 VR Design Review I Thu 05/17101 Porter' 16 VR Pro Forma update Thu 06/14/01 Paner 17 VR Update Fri 06/15101 Porter 1 18 1 Capital Plan Presentation for June 19th Tue 05/08/01 19 Meeting with Bond Council Tue 05/29/01 1 20 1 Review process with Council and ask about Resources Tue 06(05/01 21 Develop new capital scenario Thu 05/24/01 r. up, a R85S 22 Revise Cost Estimates/Financial Plan(geotech, arts,Vr) Mon 06/11/01 I Phelps v• 23 1 Business Community Viability Tue 05/08/01 I Porter 1 24 I Meet with County and School District Mon 06104/01 ` - ; Ludwig/Bob M a~°... 25 Operatinal Planning I Mon 05/14101 1 26 3rd Party Verification ERA, Spectrum, SMG Mon 05/14/01 r•':~~,b,?".°~`~~"s~'•,T:w9,~:ti ~?ik^s \Y}v.:.S3,+'+ _:..a: n,.b °,q 'iy."1ix~..w"~` 1 27 I Complete Draft Buisnes Plan Fri 05/25/01 x~ Bob V. 1 28 1 Review Plan Fri 06/15/01 ro Finance Team 29 Revise Operatonal Plan I Wed 06/20101 Bob V. 1 30 Communications/Public Meetings I Thu 05117/01 31 1 1st Meeting-Funding Sources Thu 05/17101 RusslSuzanne 32 2nd - Site Design? Thu 07/12101 Russ/Suzanne 33 1 Brochure/other media communication? Thu 06(14/01 Suzanne 34 Council input on June 19th rue 06/19/011 1 35 1501 C•3/Fund Raising Tue 05108/01 1 1 36 1 Meeting with DU Vice Chancelor Tue 05/29/01 Jahn 37 1 Consider Contract for Fund Raising Tue 05/08/01 TOV Staff 1 38 Founding Meeting Mon 05(14/01 ( a' 501 c•3 1 39 Initial Donor Contacts Tue 05/22/01 llflarrI-1.; ra , ¢a" ~i ° 501 c-3 40 Naming Rights Mon 05/14/01 p. -k~~ qq y y p a UWI. a'., ktR ~5 sT 8 % N Kl )w;• h d R..3 a •I 1 41 Donations Man 05/14/01 ' 1 42 After June 19th I Tue 06112101 Page 1 MEMORANDUM TO: Vail Town Council FROM: Bob McLaurin Town Manager DATE: June 1, 2001 RE: CRITICAL STRATEGIES UPDATE Attached to this memo is an update of the Council's critical strategies. I believe it is current as of Friday morning, June 1St. I have also attached two documents which were the original documents which articulated the Council's six month and fourteenth month objectives. Because the matrix document changes incrementally, you may find revisiting this original document useful. TOWN OF VAIL Town Council Critical Strategies Action Plan September 2000- November 2001 Council Status Next Council Point of Contact/ Action Timeline Date Lead Employee Community Alignment & Partnerships ¦ Set CounciINRI 14 month Follow up meeting with VRI retreat held on 4/10. Bob McLaurin TBD Bob McLaurin working to set next meeting date with VRI. ¦ Begin report out to community at "Peer 14 month Additional meetings for 2001 TBD Suzanne Silverthorn Resort" meeting to be scheduled ¦ Redefine TOVNRI The Council needs to decide Task Force 14 month how it wishes to proceed on TBD Town Council this matter. ¦ Define desired outcomes by Process to be designed as Bob McLaurin creating a vivid 14 month next step in constituent TBD Suzanne Silverthorn description for 2005, Partnership efforts; 10 Russell Forest 2010, 2015, 2020 meeting with VRI ¦ Consolidate Conceptual site plan has Information Booths 14 month been prepared which consolidated info booths on TBD Town Council Town Hall site. Council needs to decide how it wishes to proceed on this project. 5/04/01 Vdheads/matrix Council Status Next Council Point of Contact/ Action Timeline Date Lead Employee ¦ Work w/ Merchants to define approval 6 month We are attempting to Pam Brandmeyer procedures for schedule a facilitated TBD Bob McLaurin special events meeting with merchants and event organizers. 1-70 Noise Abatement 14 month • Complete wall mitigation ¦ Identify Options report to be completed 6/12/01 Greg Hall ¦ Identify Funding for council. • Determine to what extent TBD Town Council the TOV is willing to fund noise mitigation • Noise wall solution being 6/12/01 Suzanne Silverthorn probed in TOV Citizen Surrey 6 month Potential Short term solutions 06/12/01 Bob McLaurin include, Lower overall speed Greg Hall limit, Differential Speed Limit Greg Morrison (for trucks, Enforce current state law on engine mufflers, Restrict engine brakes. Memo outling policy implications being prepared Maintain natural Partnership Program with environment and town VRI infrastructure ¦ Water Quality ¦ Solid Waste • Foster stewardship ENSAR On going Everyone & partnership 6 & 14 Green Star Program months Noxious Weeds ¦ Achieve Disney standards • Disney Trip completed, report, council, forth ¦ Reinstitute "Adopt-a- coming Path/Street" ¦ Clean Pedestrian Areas ¦ Well lit, clean parking structures 5/04/01 2 Council Status Next Council Point of Contact/ Action Timeline Date Lead Employee ¦ Village Parking 14 month Scheduled for Council review Structure (retail) and discussion on 6/5 6/5/01 Nina Timm Greg Hall Council to get public feedback on commercial TBD Town Council space built by TOV. ¦ Review Uniform Gary Goodell Building Code and 14 month Presentation to Council Mike McGee Fire Code occurred on 12/12. Staff 7/01/01 Tom Moorhead preparing appeals procedure. Greg Morrison 6 &14 Arts summit to be held on ¦ Vail Center month 614. Council to decide on 6/19/01 Russ Forrest program elements and Bob McLaurin schedule on 6119 Special Events We are attempting to ¦ Solicit input from 6 month schedule a facilitated TBD Pam Brandmeyer event organizers meeting with merchants and Bob McLaurin event organizers. Currently available venues • Identify additional 6 month identified and occupancy 6/12/01 Mike Vaughan venues load to be determined for each site by 5/01 (staff calendar). 5/04/01 3 Council Status Next Council Point of Contactl Action Timeline Date Lead Employee Wayfinding ¦ Install signage 6 month Underway (see Town NA Greg Hall Manager's report for a more Suzanne Silverthorn complete update) ¦ Trail identifiers 6 month 7/01 installed by 7/01/01 Greg Hall Gregg Barrie ¦ Lionshead Public 6 & 14 Staff has been obtaining June 12001 Russ Forrest Financing month input from Lionshead Bob McLaurin residents on financing Steve Thompson options. The Broomfield case Tom Moorhead has been resolved. Tom M. is reviewing the legal status of this financing tool. ¦ Site work underway 5/15 ¦ Donovan Park 6 & 14 presentation on month building cost ¦ Final Design with LEEDS George Ruther Development certification and Todd O Presentation authorization to move forward ? According to the DRB & with CD.s PEC approved grading plan and landscape plans, the future pad site will be slightly graded and planted with maintained turf grasses and native grasses. This is not a change to what has been presented to Boards, Commissions and Councils. 5/04/01 4 Council Status Next Council Point of Contact/ Action Timeline Date Lead Employee ¦ Ruins 14 month Property owner made a Nina Timm counter offer which is open 6/5/01 Russ Forrest until 6/22/01. Council will meet with attorney to discuss next steps on 6/5 ¦ Berry Creek 14 month Town and County staff Nina Timm working on next steps. TBD-Next step Russ Forrest Auerbach is requesting is with the County approval to move County forward with design. Both Council and County have identified a preferred development approach. County Commissioners met directly with School Board to discuss issues of road construction. ¦ Buy down program 14 month Staff has been looking for 3 When suitable (3 bedroom units bedroom units. Council must unit is found Nina Timm for families) address appropriate budget for purchases. Units have not been available for amount previously set by council. Meet w/ Commissioners Meeting held with Russ Forrest ¦ Employee 6 month appropriate county staff. TBD Nina Timm Generation Tom Moorhead Next step involves contact with RRC to develop background information for presentation to County and municipalities. Town of Avon willing to discuss the matter, but not willing to commit at this time. 5/04/01 5 Council Status Next Council Point of Contact/ Action Timeline Date Lead Employee Timber Ridge 6 month 5/1/01 Receive Allison Ochs Council will receive legal direction on Tom Moorhead ¦ Housing Zone opinion on 6/12 housing related District land use changes. Fire Station Council discussed memo 6 month summarizing and framing 06/19/01 Bob McLaurin ¦ Decide on fire issues . Staff researching John Gulick station locations and questions posed by Council staffing. at 4-3 meeting. Red Sandstone 14 month Preliminarily Design Tom Kassel Athletic Field Complete. Final PEC 5114 Greg Barrie and Final DRB 5116 TBD Staff to draft IGA for Tom Moorhead construction and Bob McLaurin maintenance of new field, with stronger agreements Tom Moorhead needed with VRD to ensure Bob McLaurin future revenues. Red Sandstone 14 month Bill Pierce working on TBD Bob McLaurin Gymnastics Facility preliminary designs and cost estimates. 5/04/01 Council Status Next Council Point of Contact/ Action Timeline Date Lead Employee In town Transportation 6 month NEXT Bus system installed ¦ Review alternatives and being implemented. Greg Hall to replace in town Public launch ceremony Mike Rose shuttle scheduled for 6/28/01 One custom "quiet" muffler installed with mixed results. ¦ Explore possible funding partners Greg Hall (demo project) Mike Rose Mountain Bell Nina Timm 14 RPF reviewed by Council on Russ Forrest month May 1St. The RFP modified 6/12/01 to reflect Council's desires and has been sent out and ads placed in local and regional newspapers Summary of Completed Actions ¦ Mission, Vision and Values Statement Posted in Council Chambers • Notification of Town's intent to strengthen partnership with Vail Resorts ¦ Establishment of schedule for monthly Council "walkabouts"; four walkabouts held. ¦ Affordable Housing Zone District drafted and passed by Town Council ¦ Donovan Park Agreement for design services complete ¦ Donovan Park zone change approved ¦ Vail Center 501(c)(3) formed ¦ V t Community gathering held (peer resort report-out) ¦ 2nd Community gathering held (peer resort report-out) ¦ TOV/VRI Retreat held • Completion of special event "shadowing" by Greg Moffet ¦ Parking Pay-in-Lieu revisions completed • Meeting held with Eagle County Commissioners, re: employee generation and capital projects 5/04/01 7 Unfunded Capital Projects ¦ Ruins Housing Project ¦ West Vail Lodge ¦ Information Center ¦ Lionshead Public Improvements ¦ Vail Center Improvements ¦ 1-70 Noise Abatement ¦ Gymnastics Facility ¦ Gore Creek Sediment Clean Up ¦ Consolidated Municipal Site (to include: All current uses plus underground parking, information center, affordable housing , 2 company fire station) ¦ NEXT bus system for Outlying Routes 5/04/01 8 Vail Town Council Goals Short Term Completion date 4/15/01 1. Alignment on Purpose: Create partnerships between the council, merchants, residents, lodging community and VRI to enable: Cornerstone Projects to move forward An atmosphere of teamwork A posfive ( refers to attitude) winter season: we proactively manage our message as a community An informed and educated community by: Holding Town Forums and Walk-abouts w/ pre-determined indicator questions to measure responses Revitalize the task force Improve communication network Increase direct communication between council members and the community Measurement: Commitment from VRI to a revenue enhancement agreement Commitment from VRI to move Vail and Executive offices (at least) back into Vail 2. Decision on Hub Site Program: measurement = commitment to program 3. Donovan Park: measurement = signed construction agreement and documents in place to build. 4. 1-70 Noise Mitigation: measurement= identify options 5. Prevent TimberRidge Deed Restriction Expiration: measurement = enforceable contract to purchase (w/partners) or rezoning in place. 6. Maintain our environment (grounds and infrastructure) w/ spit and polish attention to detail. "Disney" ethic. measurement = look around-positive feedback and fact. 7. Implement Wayfinding program: measurement = signs in place 8. Communicate w/County Commissioners re: Employee Generation Ordinance and Inclusionary Zoning: measurement Yes/No Go/No Go • 9. Public Improvement Financing for Lionshead: measurement = ® decision on method Vail Town Council Goals 14 Month Completion date: 10/31/01 1. Ruins: Complete appraisal/ assess legal conditions for condemnation and have concrete steps in place to proceed with a seasonal housing project. 2. Hub Site: All factors in place to have election in November 3. Donovan Park: Construction underway 4.1-70 Noise Mitigation: implement short term solutions and begin search for feasibility and funding sources to implement longer term options. 5. Alternatives to Village Bus Transportation: identify alternative technologies that provide a more environmentally sensitive experience and offer more timely service 6. Decide on mix (housing/commercial) and Issue an RFP for a Project along the South side of the Village Parking Structure 7. Ball Field at Red Sandstone Elementary School 8. Berry Creek 5th: File sketch plan, enter contract with developer and have in place an IGA between TOV and Eagle County to administer the contract. 9. Consolidate the Vail Information Centers: identify site alternatives and do the political groundwork. 10. Review the Special Events Regulations and enforcement procedures. Goal: To make communication of regulations more consistent, facilitate events while mitigating the impact on the residential and business communities. Identify options for additional venues and act pro-actively to make them viable. 11. Review the application of fire and building codes, as well as code enforcement, to ensure consistency and consider the adoption of an appeals process. 12. Review the Pay-in Lieu Parking Ordinance and make appropriate changes. s ~ (these are re-constructed based on Kevin's report out) 14 MONTH OBJECTIVES, TO BE COMPLETE BY November 1, 2001 1. SOLVE THE "RUINS" It's a "done deal" or is condemned 2. HUBSITE - Decision on financing - Public "buy in" on architectural style - Public is informed and ready to pass election question on financing/no perception of "foot dragging" 3. DONOVAN Start Construction 4. 1-70 NOISE - Begin short-term mitigation ® - Plan long-term mitigation 5. VILLAGE TRANSPORTATION - Explore clean, quiet alternatives - Must be continuously running 6. VTRC SOUTH SIDE CONSTRUCTION - Prioritize uses - Determine the mix of residential and commercial - Define use of public land by private entity(ies) 7. RED SANDSTONE ATHLETIC FIELD - Determine "go-no-go" - Have in place partners (RE50J, PTA, VRD, etc.) 8. BERRY CREEK FIFTH - For rent1sale housing under construction - Address neighborhood concerns - If "growth initiative amendment" passes, this must be addressed