HomeMy WebLinkAbout2001-06-19 Support Documentation Town Council Evening Session
VAIL TOWN COUNCIL
EVENING MEETING
TUESDAY, June 19, 2001
7:00 P.M.
TOV COUNCIL CHAMBERS
NOTE: Times of items are approximate, subject to change, and cannot be relied upon to
determine at what time Council will consider an item.
1 • CITIZEN PARTICIPATION (5 min.)
2• CONSENT AGENDA:
Ordinance #2, Exemption Plats, Second Reading
Brent Wilson
3. 2000 Audit Presentation. (15 min.)
Steve Thompson
4.
Bob McLaurin ITEM/TOPIC: Program for the Vail Center(1 1/2 hrs.)
John Horan-Kates
Brian Sipes
ACTION REQUESTED OF COUNCIL:
Staff is requesting final direction on the uses the uses and size of
those uses that should be further explored by the community and the
design team.
BACKGROUND RATIONALE:
On April 17th the Town Council directed staff to move forward with
physical and financial planning on meeting/learning center, 300
seat community theatre, and a recreational facility that would
include a 2nd sheet of ice, a skatepark, and a youth center. On
May 8th, the Town Council directed staff to evaluate eliminating the
300-seat theatre and to place a theatrical fly on the 20,000 square
foot meeting room. On May 22, 2001 the Town Council decided
not to have a facilitated meeting but rather to vote on each element
of the Vail Center program on June 19th. On June 4th, meeting
was held with cultural arts interests in the Vail Valley. In this
meeting the following recommendations were made: 1) reserve a
foot print for a 1200 seat theatre: 2) create a 200 seat theatre in the
conference facility, 3) develop a 10 year cultural arts plan, 4) make
the 20,000 square foot space "performance friendly", and 5)
alternative A is preferred because it would allow phasing of uses.
Further design work has been halted along with planned
community meetings on the design and financing. In addition, Vail
Resorts has been reviewing the financial viability of Plan A that
integrates the community uses with a new parking structure. It is
critical to reconfirm the fundamental uses of the facility so that
additional design work and community dialogue can occur. On July
24th, the Town Council will need to make a final determination on
whether a November election is still viable.
5.
Brent Wilson
ITEMITOPIC:
First reading of Ordinance No. 14, Series of 2001: An Ordinance
Rezoning Lot C, Vail Village Second Filing From "Public
Accommodation" To "Special Development District No. 36," To
Allow For The Construction Of The Vail Plaza Hotel West; And
Setting Forth Details In Regard Thereto. (45 min.)
Applicant: Doramar Hotels, represented by the Daymer
Corporation
Planner: Brent Wilson
ACTION REQUESTED OF COUNCIL:
Approve, approve with modifications, or deny Ordinance No. 14 on
first reading.
BACKGROUND RATIONALE:
This meeting is a follow-up to the Town Council's preliminary
review of the proposal on May 15th. Since the previous council
review, the issues of traffic circulation, employee storage and traffic
counts have been resolved to the satisfaction of staff.
The Vail Plaza Hotel West is a mixed-use development proposal.
Uses within the hotel include residential, commercial and
recreation. The proposed plan currently includes a 116-room hotel,
15 condominiums, 40 fractional fee units, 14 (on site) employee
housing units, a restaurant/bar, retail space, conference space
(including a 10,000 s.f. ballroom), and a spa/health club. The
current (and proposed underlying) zoning for the property is "Public
Accommodation."
Please refer to the staff memorandum for complete details.
RECOMMENDATION:
The Design Review Board voted to recommend approval of this
application to the Vail Town Council on April 18th. The Planning
and Environmental Commission voted to recommend approval
(with conditions) of this application to the Vail Town Council on May
14th`. The Department of Community Development recommends
the Vail Town Council approve Ordinance No. 14 on first reading..
6. Ordinance #12, Curfew and Special Events, Second Reading
Greg Morrison (10 min.)
7. Ordinance #13, Open Containers, Second Reading,
Greg Morrison (10 min.)
8. Town Manager's Report. (5 min.)
Bob McLaurin
9. Adjournment (10:05 P.M.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BE ON TUESDAY, 6126101, A NEIGHBORHOOD WALK-ABOUT/PICNIC AT
BOOTH FALLS PARK BEGINNING AT 12:00 P.M. WORK SESSION AT 2:00 P.M.
IN TOV COUNCIL CHAMBERS.
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BE ON TUESDAY, 7110/01, BEGINNING AT 2:00 P.M., IN TOV COUNCIL
CHAMBERS.
THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING
WILL BE ON TUESDAY, 7/10101, BEGINNING AT 7:00 P.M. IN TOV COUNCIL
CHAMBERS
Sign language interpretation available upon request with 24-hour notification.
Please call 479-2332 voice or 479-2356 TDD for information.
ORDINANCE NO. 2
SERIES OF 2001
AN ORDINANCE AMENDING THE TOWN OF VAIL SUBDIVISION REGULATIONS (TITLE
13, VAIL TOWN CODE) BY CREATING A NEW CHAPTER (CHAPTER 12) TO ALLOW FOR
THE CREATION OF "EXEMPTION PLAT REVIEW PROCEDURES"; A NEW CHAPTER
(CHAPTER 13) TO ALLOW FOR "ADMINISTRATIVE PLAT CORRECTION PROCEDURES";
NEW PLAT TITLE FORMAT SAMPLE CERTIFICATES; NEW TEXT DEFINITIONS; AND
SETTING FORTH DETAILS IN REGARD THERETO.
WHEREAS, the Town of Vail has been regulating the subdivision of land under statutory
and home rule authority since 1970; and
WHEREAS, the Town of Vail wishes to provide reasonable and efficient development
review and subdivision review services to the public; and
WHEREAS, The Planning and Environmental Commission of the Town of Vail has
recommended approval of these amendments at its January 8, 2001 meeting, and has
submitted its recommendation to the Vail Town Council; and
WHEREAS, the Vail Town Council considers it in the interest of the public health, safety,
and welfare to adopt these amendments to the Subdivision Regulations.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO, THAT:
Section 1. A new Chapter 12 is added to Title 13, Vail Town Code to read as follows:
CHAPTER 12
EXEMPTION PLAT REVIEW PROCEDURES
SECTION:
13-12-1: Purpose and Intent
13-12-2: Exemptions In Procedure And Submittals
13-12-3: Plat Procedure and Criteria for Review
13-12-4: Filing And Recording
13-12-1: PURPOSE AND INTENT:
The purpose of this chapter is to establish criteria and an appropriate review process whereby
the Planning and Environmental Commission may grant exemptions from the definition of the
term "subdivision" for properties that are determined to fall outside the purpose, purview and
intent of Chapters 13-3 and 13-4 of this title. This process is intended to allow for the platting of
property where no additional parcels are created and conformance with applicable provisions of
the Vail Town Code has been demonstrated.
13-12-2: EXEMPTIONS IN PROCEDURE AND SUBMITTALS:
"Exemption Plats," as defined in Section 13-2-2 of this Title, shall be exempt from requirements
related to preliminary plan procedures and submittals. Exemption plat applicants may be
required to submit an environmental impact report if required by Title 12, Chapter 12 of this
Code.
13-12-3: PLAT PROCEDURE AND CRITERIA FOR REVIEW:
The procedure for an exemption plat review shall be as follows:
A. Submission Of Proposal; Waiver Of Requirements: The applicant shall submit two (2)
copies of the proposal following the requirements for a final plat in subsection 13-3-6(B)
of this Title, with the provision that certain of these requirements may be waived by the
Administrator and/or the Planning and Environmental Commission if determined not
applicable to the project.
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B. Public Hearing: The Administrator will schedule a public hearing before the Planning and
Environmental Commission and follow notification requirements for adjacent property
owners and public notice for the hearing as found in subsection 13-3-6(B)(1) of this Title.
C. Review And Action On Plat: The Planning and Environmental Commission shall review
the plat and associated materials and shall approve, approve with modifications or
disapprove the plat within twenty one (21) days of the first public hearing on the
exemption plat application or the exemption plat application will be deemed approved. A
longer time period for rendering a decision may be granted subject to mutual agreement
between the Planning and Environmental Commission and the applicant. The criteria for
reviewing the plat shall be as contained in Section 13-3-4 of this Title.
D. Appeal: An appeal of the Planning and Environmental Commission's decision by the
Town Council, the applicant, or an "aggrieved or adversely affected person" shall follow
the procedures outlined in Section 13-3-5(C) of this Title.
13-12-4: FILING AND RECORDING:
The Department of Community Development will record the plat and any related documents
with the Eagle County Clerk and Recorder; however, no plat shall be recorded unless prior to
the time of recording, the applicant provides the Town with a certification from the Eagle County
Treasurer's office indicating that all ad valorem taxes applicable to such subdivided land, for
years prior to that year in which approval is granted, have been paid. Fees for recording shall be
paid by the applicant. The Department of Community Development will retain one mylar copy of
the plat for their records. An exemption plat may not be recorded until applicable appeals
periods have expired in accordance with the provisions of Section 13-3-5(C) of this Title.
Section 2. A new Chapter 13 is added to Title 13, Vail Town Code to read as follows:
CHAPTER 13
ADMINISTRATIVE PLAT CORRECTION PROCEDURES
SECTION:
13-13-1: Purpose and Intent
13-13-2: Consultation Required; Preliminary Review
13-13-3: Plat Procedure and Criteria for Review
13-13-4: Filing And Recording
13-13-1: PURPOSE AND INTENT:
The purpose of this chapter is to establish criteria and an appropriate review process whereby
the Administrator may review corrections to previously approved plats where the character and
intent of the original plat is not altered. Examples include address changes, plat note
amendments, plat title corrections, easement vacations, and other minor corrections. This
process is intended to allow for the correction of plat errors and minor plat amendments where
no "subdivision" occurs and conformance with applicable provisions of the Vail Town Code has
been demonstrated.
13-13-2: CONSULTATION REQUIRED; PRELIMINARY REVIEW:
Prior to the submittal of a plat correction request, the applicant shall meet with the Administrator
to determine if the request is consistent with the correction plat criteria outlined in Section 13-
13-3 of this Chapter. If the Administrator determines the subject application would circumvent
significant and relevant elements of the subdivision review process and/or the character and
intent of the originally approved plat, the application shall be reviewed pursuant to the
"Subdivision" or "Exemption Plat" review processes outlined in this Title.
13-13-3: PLAT PROCEDURE AND CRITERIA FOR REVIEW:
A. Plat Procedure: Upon receiving two (2) copies of a complete submittal along with
payment of the appropriate fee, the Administrator shall route one copy of the proposed
plat to the Town Engineer for his/her review. The Administrator shall then conduct
his/her review concurrently. The Town Engineer shall review the submittal and return
comments and notifications to the Administrator who shall transmit the approval,
disapproval or approval with modifications of the plat within fourteen (14) days to the
applicant. The Administrator shall sign the plat if approved or require modifications on
the plat for approval or deny approval due to inconsistencies with the originally approved
plat or failure to make other required modifications on the plat. Plat format and content
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shall be as outlined under Section 13-3-6 of this Title. Correction plats must contain the
following statement:
The sole purpose of this plat is to correct an error (or amend a plat note or an easement)
filed with an approved plat. This plat correction does not alter the character, intent or
development standards imposed under previous plat approvals.
B. Criteria for Review: A plat correction or minor plat amendment may be approved upon
the findings that:
1) The plat correction is in accordance with all applicable town ordinances, standards,
and the original conditions of plat approval;
2) Nonconformities are not created. In the case of pre-existing nonconforming lots,
the nonconformity is not increased with the approval of the correction plat;
3) The approval will not adversely affect the public health, safety, and welfare.
4) Provisions for adequate access and infrastructure have been demonstrated by the
applicant and are indicated on the proposed correction plat.
13-13-4: FILING AND RECORDING:
The Department of Community Development will record the plat and any related covenants with
the Eagle County Clerk and Recorder; however, no plat for subdivided land shall be recorded
unless prior to the time of recording, the subdivider provides the Town with a certification from
the Eagle County Treasurer's office indicating that all ad valorem taxes applicable to such
subdivided land, for years prior to that year in which approval is granted, have been paid. Fees
for recording shall be paid by the applicant. The Department of Community Development will
retain one mylar copy of the plat for their records. A correction plat may not be recorded until
applicable appeals periods have expired in accordance with the provisions of Section 13-3-5(C)
of this Title.
Section 3. Section 13-11-1, Vail Town Code, is hereby amended to read as follows:
(Added text is shown in bold type; deleted text is -&x~)
13-11-1: PLAT TITLE FORMATS: The Title Format as required on all plats is as follows:
Type of Plat
SUBDIVISION NAME, FILING OR PHASE NUMBER
LOT, BLOCK, TRACT
Town of Vail, County of Eagle, State of Colorado
The type of plat should appear first in the Title; Final or Amended Final, Single-Family, Duplex,
Condominium Plat. The font size should be small.
The main title is the next line or lines of the title and will be in a large font. The main title is in
two parts: the first part will have the name of the subdivision, townhome(s) or condominiums(s);
the second part of the main title is the lot, block and tract information as shown in the order
above. Plats of existing platted parcels require the Lot, Block and/or Tract information; on
original plats the Lot, Block and Tract information are omitted from the title. When
resubdivisions occur, the first part of the main title is identical to the parent subdivision and the
second part identifying the replatted parcel(s), except when the intent of the plat is to create a
new and separate subdivision, townhome or condominium with a new name.
The sub-title comes after the main title, and it contains the Section, Township, Range and/or
County and State information. The font size should be smaller than that of the main title.
The Certificate of Dedication and Ownership, as well as the Surveyor's certificate should match
the above formatted main title.
The following are examples for each type of plat and the exact format for each:
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Minor Subdivision
Final Plat
Meadow Mauriello Subdivision
A Resubdivision of Lot 32
Town of Vail, County of Eagle, State of Colorado
Condominium Plat
Condominium Plat
Connelly Bridge Condominiums
Vail Village, First Filing
Lot c, Lot d and the south four feet of Lot b, Block 5-B
Town of Vail, County of Eagle, State of Colorado
Townhouse Plat
Townhouse Plat
Mollica Mountain Townhomes
Vail Potato Patch
A Resubdivision of Parcel A, Lot 34, Block 1
Town of Vail, County of Eagle, State of Colorado
Amended Final Plat/Sinale Familv Subdivision
Amended Final Plat
Glen Lyon Subdivision, 2nd Amendment to the 1 st Filing
Lot 15, Block 2
Town of Vail, County of Eagle, State of Colorado
Duolex Plat
Duplex Plat
Ruther Ridge Estates Subdivision, Filing No. 1
A Resubdivision of Lot 29, Block 1
Town of Vail, County of Eagle, State of Colorado
Final Plat
Final Plat
Curnutte Creek Gulch Subdivision
Filing No. 1
Town of Vail, County of Eagle, State of Colorado
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Exemption Plat
Wilson Willows Exemption Plat
A portion of the SW 1/a of the SW 1/4 of Section 9, Township 5 South,
Range 80 West of the 6th P.M.
Town of Vail, County of Eagle, State of Colorado
Correction Plat
Corrected Final Plat
Ochs Orchards Subdivision
Filing No. 1
Town of Vail, County of Eagle, State of Colorado
Section 4. The following definitions are added to Section 13-2-2 ("Definitions"):
(added text is shown in bold type)
ADMINISTRATOR: The Administrator of the Department of Community Development or
his/her designee.
AGGRIEVED OR ADVERSELY AFFECTED PERSON: Any person who will suffer an
adverse effect to an interest protected or furthered by this Title. The alleged adverse
interest may be shared in common with other members of the community at large, but
shall exceed in degree the general interest in community good shared by all persons.
CORRECTION PLAT: "Correction Plat" means corrections to previously approved plats
where the character and intent of the original plat is not altered. Examples include
address changes, plat note amendments, plat title corrections, easement vacations, and
other minor corrections.
EXEMPTION PLAT: "Exemption Plat" means the platting of a portion of land or property
that does not fall within the definition of a "subdivision," as contained in Section 13-2-2
of this Chapter.
Section 5. If any part, section, subsection, sentence, clause or phrase of this
ordinance is for any reason held to be invalid, such decision shall not effect the validity of the
remaining portions of this ordinance; and the Town Council hereby declares it would have
passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof,
regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or
phrases be declared invalid.
Section 6. The Town Council hereby finds, determines and declares that this
ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the
inhabitants thereof.
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Section 7. The amendment of any provision of the Town Code as provided in this
ordinance shall not affect any right which has accrued, any duty imposed, any violation that
occurred prior to the effective date hereof, any prosecution commenced, nor any other action or
proceeding as commenced under or by virtue of the provision amended. The amendment of
any provision hereby shall not revive any provision or any ordinance previously repealed or
superseded unless expressly stated herein.
Section 8. All bylaws, orders, resolutions and ordinances, or parts thereof,
inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall
not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore
repealed.
INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED
PUBLISHED ONCE IN FULL ON FIRST READING this 5'h day of June, 2001 and a public
hearing for second reading of this Ordinance set for the 19'h day of June, 2001, in the Council
Chambers of the Vail Municipal Building, Vail, Colorado.
Ludwig Kurz, Mayor
Attest:
Lorelei Donaldson, Town Clerk
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 19'h day of
June, 2001.
Ludwig Kurz, Mayor
Attest:
Lorelei Donaldson, Town Clerk
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' TOWN OF VAIL
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' Financial Statements
' For the Fiscal Year Ended December 31, 2000
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' TOWN OF VAIL
1
' Financial Statements
' For the Fiscal Year Ended December 31, 2000
1
1
1
1
Town of Vail, Colorado
'
Financial Report
December 31, 2000
TABLE OF CONTENTS '
Pase
FINANCIAL SECTION: t
l
Independent Auditor's Report
General-Purpose Financial Statements: ,
Combined Balance Sheet - All Fund Types and '
Account Groups Al -A2
Combined Statement of Revenues, Expenditures, ,
and Changes in Fund Balances - All Governmental
Fund Types A 3 '
Combined Statement of Revenues, Expenditures,
and Changes in Fund Balances - Budget and Actual - '
General, Special Revenue and Debt Service Funds A 4
Combined Statement of Revenues, Expenses, and Changes '
in Fund Equity - All Proprietary Fund Types and
Similar Trust Funds A 5
Combined Statement of Cash Flows - All Proprietary
Fund Types A 6
Notes to the Financial Statements BI - B23
COMBINING AND INDIVIDUAL FUND FINANCIAL STATEMENTS: ,
General Fund:
Statement of Revenues - Budget (GAAP Basis) and '
Actual C 1
- '
Statement of Expenditures Budget (GAAP Basis)
and Actual C 2
i
Town of Vail, Colorado
Financial Report
December 31, 2000
' TABLE OF CONTENTS
(Continued)
' Pase
' COMBINING AND INDIVIDUAL FUND FINANCIAL STATEMENTS (CONTINUED)
Special Revenue Funds:
Combining Balance Sheet C 3
' Combining Statement of Revenues, Expenditures,
and Changes in Fund Balances C 4
' Capital Projects Fund - Schedule of Revenues,
Expenditures, and Transfers - Budget (GAAP Basis) and Actual C 5
' Capital Projects Fund - Schedule of Project
Expenditures - Budget and Actual Comparison C 6
' Real Estate Transfer Tax Fund - Schedule of
Revenues and Expenditures and Transfers - Budget (GAAP
' Basis) and Actual C 7
Real Estate Transfer Tax Fund - Schedule of
' Project Expenditures - Budget and Actual
Comparison C 8
' Vail Marketing Fund - Statement of Revenues and
Expenditures - Budget (GAAP Basis) and Actual C 9
' Debt Service Fund:
Comparative Balance Sheet CIO
t Comparative Statement of Revenues, Expenditures, and
Changes in Fund Balances C 1 l
' Statement of Revenues and Expenditures
- Budget (GAAP Basis) And Actual C12
' ii
Town of Vail, Colorado '
Financial Report
December 31, 2000 '
TABLE OF CONTENTS
(Continued) '
Paee '
COMBINING AND INDIVIDUAL FUND FINANCIAL STATEMENTS (CONTINUED)
Proprietary Fund Types: '
Internal Service Funds:
'
Sheet C13
Combining Balance Combining Statement of Revenues, Expenses and '
Changes in Retained Earnings C14
'
Combining Statement of Cash Flows C15
Heavy Equipment Fund - Schedule of Revenues and '
Expenses - Budget (Non-GAAP Basis) and Actual
with a Reconciliation to GAAP Basis C16
Health Insurance Fund - Schedule of Revenues and '
Expenses - Budget (GAAP Basis) and Actual C17
Dispatch Services Fund - Schedule of Revenues and Expenses -
Budget (Non-GAAP Basis) and Actual with a
'
Reconciliation to GAAP Basis C18
Fiduciary Fund Types: '
Expendable Trust Funds:
'
Combining Balance Sheet C19
Combining Statement of Revenues, Expenses, ,
and Changes in Fund Balances C20
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' Town of Vail Colorado
Financial Report
December 31, 2000
TABLE OF CONTENTS
(Continued)
Page
COMBINING AND INDIVIDUAL FUND FINANCIAL STATEMENTS (CONTINUED)
Fiduciary Fund Types (continued):
' Expendable Trust Funds (continued):
Pension Trust Fund - Comparative Statement of Revenues, Expenses and
Changes in Fund Balances C21
' Deferred Compensation Plan Fund - Comparative Statement of
Revenues, Expenses, and Changes in Fund Balances C22
SUPPLEMENTARY INFORMATION:
' Groups of Accounts:
' Schedule of General Fixed Assets by Function C23
Comparative Schedule of General Long-Term Debt C24
Other Schedules:
Debt Service - Schedule of Bond Principal and Interest Requirements
in Future Years - General Obligation Refunding Bonds Series 1992A C25
Debt Service - Schedule of Bond Principal and Interest Requirements
in Future Years - Sales Tax Revenue Refunding and Improvement Bonds
Series 1992B C26
Debt Service - Schedule of Bond Principal and Interest Requirements
in Future Years - Tax Exempt Sales Tax Revenue Bonds Series 1998A C27
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Town of Vail, Colorado '
Financial Report
December 31, 2000
TABLE OF CONTENTS
(Continued)
Pase
Other Schedules (continued):
i
Debt Service -Schedule of Bond Principal and Interest Requirements
in Future Years - Taxable Sales Tax Revenue Bonds Series 1998B C28
Local Highway Finance Report C29 - C30
UNDERTAKING TO PROVIDE CONTINUING DISCLOSURE:
Table I - Debt Service Coverage D 1
Table III - History of Town 4% Sales Tax Receipts D 1
Table IV - Monthly Comparison of Collections of Sales Tax D 1 '
Table V - Sales Tax Collections by Principal Sales Tax Generators D 2 '
Table VI - Capital Projects Fund 2000 Actual/Projected 2001-2004 D 2
Table XIX - History of General Fund Revenues, Expenditures, and
Changes in Fund Balances D 3
Table XX - General Fund 1999 and 2000 Budget Summary and Comparison D 4 '
Table XXI - Outstanding Revenue Obligations D 4 '
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MCMAHAN AND ASSOCIATES, L.L.C.
Certified Public Accountants and Consultants
WEBSITE: WWW.MCMAHANCPA.COM
SUITE 222/AVON CENTER TELEPHONE: (970) 845-8800
1 00 WEST BEAVER CREEK BLVD. FACSIMILE: (970) 845-085 1
P.O. BOX 5850 AVON, CO 81620 E-MAIL: MCMAHAN@MCMAHANCPA.COM
INDEPENDENT AUDITOR'S REPORT
To the Mayor and Members of Town Council
Town of Vail
' Vail, Colorado
We have audited the accompanying general-purpose financial statements of the Town of Vail, Colorado, and
the combining, individual fund and account group financial statements of the Town of Vail, Colorado as of and
for the year ended December 31, 2000, as listed in the table of contents. These financial statements are the
responsibility of the Town's management. Our responsibility is to express an opinion on these general-purpose
' financial statements based on our audit.
We conducted our audit in accordance with U.S. generally accepted auditing standards and Government
Auditing Standards issued by the Comptroller General of the United States. Those standards require that we
plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of
material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and
disclosures in the financial statements. An audit also includes assessing the accounting principles used and
' significant estimates made by management, as well as evaluating the overall financial statement presentation.
We believe that our audit provides a reasonable basis for our opinion.
' In our opinion, the general-purpose financial statements referred to above present fairly, in all material respects,
the financial position of the Town of Vail, Colorado as of December 31, 2000, and the results of its operations
and its cash flows of its proprietary fund types for the year then ended, in conformity with U.S. generally
' accepted accounting principles. Also, in our opinion, the combining, individual fund, and account group
financial statements referred to above present fairly, in all material respects, the financial position of each of the
individual funds and account groups of the Town of Vail, Colorado at December 31, 2000 and the results of
' operations of such funds and cash flows of its individual proprietary funds for the year then ended, in
conformity with U.S. generally accepted accounting principles.
Our audit was performed for the purpose of forming an opinion on the general-purpose financial statements
' taken as a whole. The accompanying financial information presented as supplemental information found on
pages C-23 through C-28 are presented for purposes of additional analysis and are not a required part of the
general-purpose financial statements of the Town of Vail, Colorado. Such information has been subjected to
' the auditing procedures applied in the audit of the general-purpose, combining and individual fund and account
group financial statements and, in our opinion, is fairly stated in all material respects in relation to the financial
statements of each of the respective individual funds and account groups taken as a whole. The tables included
for the undertaking to provide continuing disclosures found on pages D-1 through D4 have not been audited
by us, and accordingly, we do not express an opinion thereon.
16j", PLC
1
McMahan and Associates, L.L.C.
March 29, 2001
Performing services for local governments throughout Colorado
D. Jerry McMahan, C.P.A. Daniel R. Cudahy, C.P.A.
Paul J. Backes, C.P.A. Michael N. Jenkins, C.A., C.P.A.
Members: American Institute of Certified Public Accountants/Colorado Society of Certified Public Accountants
' National and Colorado Government Finance Officers Association/Colorado Municipal League
1
General Purpose
Financial Statements
1
' The basic financial statements provide a summary overview of the
financial position of all funds and account groups and operating
results of all funds. They also serve as an introduction to the more
detailed statements and schedules that follow.
Town of Vail, Colorado
Combined Balance Sheet
All Fund Types and Account Groups
December 31, 2000
(With Comparative Totals For 1999)
Proprietary Fiduciary
Governmental Fund Types Fund Type Fund Type Account Groups Total (Memo Only)
General General Reporting Entity
Special Debt Internal Trust & Fixed Long Term Primary Component
General Revenue Service Service Agency Assets Debt Government Unit 2000 1999
Assets
Cash 8,800 8,800 42,600 51,400 50,273
Equity in pooled cash and investments 4,853,043 14,709,385 171,465 1,734,784 21,468,677 21,468,677 18,774,072
Investments - employee's retirement plan 30,987,014 30,987,014 30,987,014 32,671,376
Receivables:
Taxes and fees 663,015 2,179,812 2,842,827 283,320 3,126,147 2,694,183
Other governments 43,874 1,080,823 1,124,697 1,124,697 1,082,226
Special assessments 24,228 24,228 24,228 70,332
Property taxes assessed 2,415,229 2,415,229 2,415,229 2,088,413
Other, net of allowance for
uncollectible accounts 193,421 248,610 192,609 634,640 43,139 677,779 140,794
Loans to participants 317,290 317,290 317,290 360,130
168,970 168,970 168,970 173,852
Inventory
Prepaid expenses 285,545 146,874 432,419 63,202 495,621 386,427
Property, plant and equipment, net 2,434,928 72,473,829 74,908,757 74,908,757 57,126,031
Amount to be provided for payment
of general long term debt 21,325,766 21,325,766 21,325,766 22,574,218
Amount available in debt service funds 170,352 170,352 170,352 163,731
Total Assets 8,487,155 18,218,630 171,465 4,678,165 31,304,304 72,473,829 21,496,118 156,829,666 432,261 157,261,927 138,356,058
The accompanying notes are an integral part of these financial statements.
ra~r r r r r r r rr rr
r~ rr r~ r~ r~ rr rr r r Al
Town of Vail, Colorado
Combined Balance Sheet
All Fund Types and Account Groups
December 31, 2000
(With Comparative Totals for 1999)
Proprietary Fiduciary
Governmental Fund Types Fund Type Fund Type Account Groups Total (Memo Only)
General General Reporting Entity
Special Debt Internal Trust & Fixed Long Term Primary Component
General Revenue Service Service Agency Assets Debt Government Unit 2000 1999
Liabilities
Deficit in pooled cash and investments 13,587
Accounts/voucherspayable 288,929 707,687 1,113 261,749 1,259,478 76,867 1,336,345 945,554
Accrued wages and benefits 486,338 6,329 137,079 629,746 629,746 581,903
Retainage payable 64,594 64,594 64,594 186,085
Deferred revenue 215,579 1,024,681 1,240,260 1,240,260 1,258,154
Deferred revenue - , . , -y taxes assessed
not collectible until subsequent years 2,415,229 2,415,229 2,415,229 2,088,413
Deposits payable 356,771 356,771 356,771 305,944
Leases payable 418,073 418,073 418,073 548,615
General obligation bonds payable 5,200,000 5,200,000 5,200,000 6,000,000
Sales tax revenue bonds payable 15,300,000 15,300,000 15,300,000 15,675,000
Accrued vacation payable 578,045 578,045 578,045 514,334
Total Liabilities 3,762,846 1,803,291 1,113 398,828 21,496,118 27,462,196 76,867 27,539,063 28,117,589
Fund Equity
Contributed capital 1,549,625 1,549,625 1,549,625 16,942,315
Investment in general fixed assets 72,473,829 72,473,829 72,473,829 45,573,729
Retained earnings:
Reserved for health insurance 352,396 352,396 352,396 742,078
Reserved for subsequent years' expenditures 336,772 336,772 336,772 67,924
Unreserved (deficit) 2,040,544 2,040,544 2,040,544 (3,599,451)
Fund balances:
Reserved for Symposium 10,992 10,992 10,992 10,992
Reserved for employees' retirement plan 31,304,304 31,304,304 31,304,304 33,008,378
Reserved for retirement of bonded debt 170,352 170,352 170,352 163,731
Reserved for prepaid expenses 285,545 285,545 63,202 348,747 255,885
Reserved for emergencies 990,000 990,000 56,000 1,046,000 906,500
Designated for housing loan program 200,000 200,000 200,000 200,000
Designated for Police seizures 46,617 46,617 46,617
Designated for subsequent years'
expenditures 7,259,237 7,259,237 236,192 7,495,429 68,979
Undesignated 3,191,155 9,156,102 12,347,257 12,347,257 15,897,409
Total Fund Equity 4,724,309 16,415,339 170,352 4,279,337 31,304,304 72,473,829 129,367,470 355,394 129,722,864 110,238,469
Total Liabilities and Fund Equity 8,487,155 18,218,630 171,465 4,678,165 31,304,304 72,473,829 21,496,118 156,829,666 432,261 157,261,927 138,356,058
The accompanying notes are an integral part of these financial statements.
A2
Town of Vail
Combined Statement of Revenues, Expenditures,
and Changes in Fund Balances
All Governmental Fund Types
For the Year Ended December 31, 2000 '
(With Comparative Totals for 1999)
Governmental Fund Types Total (Memo Only)
Primary Reporting Entity
Special Debt Government Component
General Revenue Service 2000 Unit 2000 1999
Revenues: '
Taxes 13,571,359 10,126,675 23,698,034 1,532,584 25,230,618 21,837,076
Licenses and permits 695,711 385,216 1,080,927 310,043 1,390,970 958,169
Intergovernmental revenues 1,376,493 71,348 1,447,841 1,447,841 3,710,075
Charges for services 2,217,293 2,217,293 2,217,293 1,414,582
Fines and forfeits 279,367 279,367 279,367 247,994
Interest 391,781 1,031,447 39,546 1,462,774 4,964 1,467,738 648,775 '
Rents 427,329 245,617 672,946 672,946 502,750
Miscellaneous revenues 161,024 2,830,018 2,991,042 4,964 2,996,006 1,555,878
Total Revenues 19,120,357 14,690,321 39,546 33,850,224 1,852,555 35,702,779 30,875,299
Expenditures:
Operating:
General government 4,342,608 931,809 5,274,417 5,274,417 4,942,664
Public safety 4,933,470 4,933,470 4,933,470 4,614,427
Public works and transportation 7,156,067 7,156,067 7,156,067 4,564,004
Economic development and
community asistance 900,001 900,001 1,497,161 2,397,162 2,642,879 ,
Public library 716,577 716,577 716,577 661,636
Capital projects 9,479,094 9,479,094 9,479,094 6,318,692
Debt service:
Principal retirement 1,175,000 1,175,000 1,175,000 2,290,268 ,
Interest and fiscal charges 1,146,431 1,146,431 1,146,431 1,288,661
Total Expenditures 18,048,723 10,410,903 2,321,431 30,781,057 1,497,161 32,278,218 27,323,231
Excess of Revenues Over (Under) '
Expenditures 1,071,634 4,279,418 (2,281,885) 3,069,167 355,394 3,424,561 3,552,068
Other Financing Sources (Uses): '
Operating transfers in 2,288,506 2,288,506 2,288,506 3,075,828
Operating transfers (out) (2,288,506) (2,288,506) (2,288,506) (3,276,430)
Sale of assets 2,038,736 ,
Debt reduction from ECRA 750,000
Capital leases 10,665
Total Financing Sources (Uses) (2,288,506) 2,288,506 2,598,799
Excess of Revenues Over (Under)
Expenditures and Other Sources (Uses) 1,071,634 1,990,912 6,621 3,069,167 355,394 3,424,561 6,150,867
Fund Balances - January 1 3,652,554 13,687,211 163,731 17,503,496 17,503,496 11,362,629 '
Residual equity transfers 121 737,216 737,337 737,337
Decrease in Alpine Gardens reserve (10,000) ,
Fund Balances - December 31 4,724,309 16,415,339 170,352 21,310,000 355,394 21,665,394 17,503,496
- t
The accompanying notes are an integral part of these financial statements.
A3
Town of Vail, Colorado
Combined Statement of Revenues, Expenditures
and Changes in Fund Balances - Budget and Actual
General, Special Revenue and Debt Service Funds
For the Year Ended December 31, 2000
General Fund Special Revenue Funds Debt Service Fund
(GAAP Basis) (GAAP Basis) (GAAP Basis)
Variance Variance Variance
Amended Favorable Amended Favorable Amended Favorable
Budget Actual (Unfavorable) Budget Actual (Unfavorable) Budget Actual (Unfavorable)
Revenues:
Taxes 13,343,012 13,571,359 228,347 9,359,000 10,126,675 767,675
Licenses and permits 710,377 695,711 (14,666) 340,000 385,216 45,216
Intergovernmental revenues 1,405,526 1,376,493 (29,033) 108,500 71,348 (37,152)
Charges for services 1,975,214 2,217,293 242,079
Fines and forfeits 300,199 279,367 (20,832)
Interest earnings 275,000 391,781 116,781 340,000 1,031,447 691,447 20,000 39,546 19,546
Rents 420,258 427,329 7,071 259,062 245,617 (13,445)
Miscellaneous revenues 85,644 161,024 75,380 3,921,090 2,830,018 (1,091,072)
Total Revenues 18,515,230 19,120,357 605,127 14,327,652 14,690,321 362,669 20,000 39,546 19,546
Expenditures:
Operating:
General government 4,535,885 4,342,608 193,277 1,001,179 931,809 69,370
Public safety 5,279,535 4,933,470 346,065
Public works and transportation 7,324,766 7,156,067 168,699
Economic development and
community assistance 940,930 900,001 40,929
Public library 729,048 716,577 12,471
Capital projects 19,386,073 9,479,094 9,906,979
Debt service:
Principal retirement 1,175,000 1,175,000
Interest and fiscal charges 1,156,373 1,146,431 9,942
Total Expenditures 18,810,164 18,048,723 761,441 20,387,252 10,410,903 9,976,349 2,331,373 2,321,431 9,942
Excess of Revenues Over
(Under) Expenditures (294,934) 1,071,634 1,366,568 (6,059,600) 4,279,418 10,339,018 (2,311,373) (2,281,885) 29,488
Other Financing Sources (Uses):
Proceeds from capital leases 5,000,000 (5,000,000)
Operating transfers in 2,290,265 2,288,506 (1,759)
Operating transfers (out) (2,290,265) (2,288,506) 1,759
Total Other Financing
Sources (Uses) 2,709,735 (2,288,506) (4,998,241) 2,290,265 2,288,506 (1,759)
Excess of Revenues Over (Under)
Expenditures and Other Sources (Uses) (294,934) 1,071,634 1,366,568 (3,349,865) 1,990,912 5,340,777 (21,108) 6,621 27,729
Fund Balances - January 1 3,652,554 3,652,554 13,687,211 13,687,211 163,731 163,731
Residual Equity Transfers 121 121 737,216 737,216
Fund Balances - December 31 3,357,620 4,724,309 1,366,689 10,337,346 16,415,339 6,077,993 142,623 170,352 27,729
The accompanying notes are an integral part of these financial statements.
A4
Town of Vail, Colorado
Combined Statement of Revenues, Expenses, and Changes '
in Fund Equity - All Proprietary Fund Types and Similar Trust Funds
For the Year Ended December 31, 2000
(With Comparative Totals for 1999) '
Proprietary Fiduciary
Fund Types Fund Type Total
Internal
Enterprise Service Trust
Fund Funds Funds 2000 1999 '
Operating Revenues:
Intergovernmental revenues 211,379 211,379 154,976
Charges for services 3,818,122 3,818,122 6,670,429 '
Insurance reimbursements 81,881 81,881 28,433
Other 935 935 20,473
Net gain (loss) on plan investments (2,083,206) (2,083,206) 2,591,148
Contributions 1,901,074 1,901,074 1,825,504
Total Operating Revenues 4,112,317 (182,132) 3,930,185 11,290,963
Operating Expenses:
Administrative 85,741 85,741 129,874
Operations 2,432,348 3,584,029 6,016,377 5,464,400 '
Depreciation 594,538 594,538 1,479,510
Claims, premiums, and dividends 1,533,962 1,533,962 3,176,424
Total Operating Expenses 4,560,848 3,669,770 8,230,618 10,250,208 '
Operating Income (Loss) (448,531) (3,851,902) (4,300,433) 1,040,755
Non-Operating Revenues (Expenses): ,
Investment income 131,711 2,147,828 2,279,539 1,474,565
Operating transfers in 200,602
Gain on disposition of equipment 314,875 314,875 495,680 '
Total Non-Operating
Revenues (Expenses) 446,586 2,147,828 2,594,414 2,170,847
Net Income (Loss) (1,945) (1,704,074) (1,706,019) 3,211,602
Retained Earnings (Deficit)/
Fund Balances - January 1 (5,856,571) 3,067,122 33,008,378 30,218,929 27,007,327
Residual Equity Transfers 5,856,571 (335,465) 5,521,106
Retained Earnings/ ,
Fund Balances - December 31 2,729,712 31,304,304 34,034,016 30,218,929
The accompanying notes are an integral part of these financial statements.
A5 '
' Town of Vail, Colorado
Combined Statement of Cash Flows
All Proprietary Fund Types
For the Year Ended December 31, 2000
(With Comparative Totals for 1999)
t Total
2000 1999
Cash Flows From Operating Activities:
Cash from other funds 3,108,593 4,520,402
' Other receipts of cash 844,714 803,246
Cash paid for goods and services (2,698,397) (2,838,085)
Cash paid to employees (1,287,075) (2,356,954)
Net Cash Provided (Used) by Operating Activities (32,165) 128,609
' Cash Flows from Noncapital Financing Activities:
Cash (to) from other funds (508,976) 412,333
Net Cash Provided (Used) by Noncapital Financing Activities (508,976) 412,333
Cash Flows From Capital and Related Financing Activities:
Sale of fixed assets 82,568 88,612
Purchase of fixed assets (398,816) (319,897)
Net Cash (Used) by Capital and Related Financing Activities (316,248) (231,285)
Cash Flows From Investing Activities:
' Interest received 131,711 99,593
Net Cash Provided by Investing Activities 131,711 99,593
' Net Increase (Decrease) in Cash and Cash Equivalents (725,678) 409,250
Cash and Cash Equivalents at Beginning of Year 2,460,462 2,051,212
' Cash and Cash Equivalents at End of Year 1,734,784 2,460,462
Reconciliation of Operating (Loss) to Net Cash
Provided by Operating Activities:
Operating (Loss) (448,531) (562,905)
Adjustments:
Depreciation 594,538 562,320
(Increase) decrease in accounts receivable (157,342) (32,558)
' (Increase) decrease in inventory 4,882 (8,702)
(Increase) decrease in prepaid expenses (48,277) (51,702)
Increase (decrease) in accounts payable 18,317 140,938
Increase in deferred revenue (1,667) 1,667
Increase (decrease) in accrued wages and benefits 5,915 79,551
Total Adjustments 416,366 691,514
Net Cash Provided (Used) by Operating Activities (32,165) 128,609
Schedule of Non-Cash Investing Activities
' Acquisition of equipment contributed by another fund _ 197,484 - 297,321 =
' The accompanying notes are an integral part of these financial statements.
A6
Town of Vail, Colorado ,
Notes to the Financial Statements
December 31, 2000
1. Summary of Significant Accounting Policies
The financial statements of the Town of Vail, Colorado (the "Town") have been prepared in
conformity with generally accepted accounting principles ("GAAP") as applied to government units.
The Governmental Accounting Standards Board ("GASB") is the accepted standard-setting body for '
establishing governmental accounting and financial reporting principles. The more significant of the
government's accounting policies are described below.
A. Reporting Entity '
The Town was incorporated in 1972, under the provisions of Article XX of the Colorado Constitution
and Municipal Home Rule Act of 1971. The Town operates under a Council-Manager form of
government. As required by GAAP, the financial statements of the reporting entity include those of
the Town (as the primary government) and its component units. The component unit discussed below
'
is included in the Town's reporting entity because of the significance of its operational or financial
relationships with the Town.
Discretely Presented Component Unit '
The component unit column consists of the Town's component unit, the Vail Local Marketing
District (the "District"). The financial data is reported in a separate column to emphasize that it is '
legally separate from the Town. Town Council members also act as the District's Board of Directors.
The District was authorized on November 2, 1999 by general election that established a 1.4% tax on ,
lodging within the Town's boundaries beginning on January 1, 2000. Proceeds from the tax are to be
used for organization, management, promotion, and marketing of public events, for business
recruitment, and for tourism promotion. '
The financial statements of the District can be obtained from the Town's administrative offices.
Other Entities '
The Town does not exercise oversight responsibility over any other entity, nor is the Town a
component unit of any other governmental entity. '
B. Fund Accounting
The Town uses funds and account groups to report on its financial position and the results of its '
operations. Fund accounting is designed to demonstrate legal compliance and to aid financial
management by segregating transactions related to certain government functions or activities.
A fund is a separate accounting entity with a self-balancing set of accounts. An account group, on the
other hand, is a financial reporting device designed to provide accountability for certain assets and
liabilities that are not recorded in the funds because they do not directly affect net expendable
available financial resources.
Funds are classified into three categories: governmental, proprietary and fiduciary. Each category, in '
turn, is divided into separate "fund types."
B1
' Town of Vail, Colorado
Notes to the Financial Statements
December 31, 2000
(Continued)
1. Summary of Significant Accounting Policies (Continued)
' B. Fund Accounting (Continued)
Governmental funds are used to account for all or most of a government's general activities, including
' the collection and disbursement of earmarked monies (special revenue funds), and the servicing of
general long-term debt (debt service funds). The General Fund is used to account for all activities of
the general government not accounted for in another fund.
i Proprietary funds are used to account for activities similar to those found in the private sector, where
the determination of net income is necessary or useful to sound financial administration. Goods or
' services from such activities can be provided either to outside parties (enterprise funds) or to other
departments or agencies primarily within the government (internal service funds).
Fiduciary funds account for assets held by the government in a trustee capacity or as an agent on
' behalf of others. Trust funds account for assets held by the Town under terms of a formal trust
agreement.
' The expendable trust fund is accounted for in essentially the same manner as the governmental fund
types, using the same measurement focus and basis of accounting. Expendable trust funds account
for assets where both the principal and interest may be spent.
The general fixed asset account group is used to account for fixed assets not accounted for in the
proprietary or trust funds. The general long-term debt account group is used to account for general
' long-term debt and certain other liabilities that are not specific liabilities of the proprietary or trust
funds. The two account groups are not "funds". They are concerned only with the measurement of
financial position and not with the results of operations.
C. Basis of Accounting
The accounting and financial reporting treatment applied to a fund is determined by its measurement
' focus. All governmental funds are accounted for using a current financial resources measurement
focus. With this focus, only current assets and current liabilities generally are included on the balance
sheet. Operating statements of these funds present increases (i.e., revenues and other financing
' sources) and decreases (i.e., expenditures and other financing uses) in net current assets.
All proprietary funds, nonexpendable trust funds and pension trust funds are accounted for on a flow
' of economic resources measurement focus. With this measurement focus, all assets and all liabilities
associated with the operation of these funds are included on the balance sheet. Fund equity (i.e., net
total assets) is segregated into c.,..6.buted capital and retained earning components. Proprietary fund-
type operating statements present increases (e.g., revenues) and decreases (e.g., expenses) in net total
assets.
' The modified accrual basis of accounting is used by all governmental fund types, expendable trust
funds and agency funds. Under the modified accrual basis of accounting, revenues are recognized
when susceptible to accrual (i.e., when they become both measurable and available). "Measurable"
means the amount of the transaction can be determined and "available" means collectible within the
current period or soon enough thereafter to be used to pay liabilities of the current period. The Town
' B2
r
Town of Vail, Colorado
Notes to the Financial Statements ,
December 31, 2000
(Continued)
1. Summary of Significant Accounting Policies (Continued) r
C. Basis of Accounting (Continued)
considers property taxes as available if they are collected within 60 days after year end. A one-year '
availability period is used for revenue recognition for all other governmental fund revenues.
Expenditures are recorded when the related fund liability is incurred. Principal and interest on r
general long-term debt are recorded as fund liabilities when due or when amounts have been
accumulated in the debt service fund for payments to be made early in the following year.
Those revenues susceptible to accrual are property taxes, sales taxes, franchise taxes, special
assessments, licenses, interest revenue and charges for services. Sales taxes are collected by the
Town and are recognized as revenue when collected by the vendors. Fines and permits revenues are
not susceptible to accrual because generally they are not measurable until received in cash. '
The accrual basis of accounting is utilized by proprietary fund types and nonexpendable trust funds.
Under this method, revenues are recorded when earned and expenses are recorded at the time ,
liabilities are incurred.
D. Deferred Revenue r
The Town reports deferred revenue on its combined balance sheet. Deferred revenues arise when a
potential revenue does not meet both the "measurable" and "available" criteria for recognition in the r
current period. In subsequent periods, when both revenue recognition criteria are met, or when the
Town has a legal claim to the resources, the liability for deferred revenue is removed from the
combined balance sheet and revenue is recognized.
E. Encumbrances '
Encumbrance accounting, under which purchase orders, contracts, and other commitments for the ,
expenditure of monies are recorded in order to reserve that portion of the applicable appropriation, is
employed by the Town. Encumbrances lapse at fiscal year end. Expenditures are recorded when the
related liability is incurred. '
F. Equity in Pooled Cash and Investments
Cash and investments include amounts in demand deposits as well as investments.
,
Investments are stated at market value for all Town investments. r
G. Inventory
Inventory is valued at lower of cost or market using the first-in, first-out method. Inventory in the '
Internal Service Fund - Heavy Equipment Fund consists of expendable supplies held for
consumption.
H. Prepaid Items r
Payments made to vendors for services that will benefit periods beyond December 31, 2000 are '
recorded as prepaid items.
B3 '
' Town of Vail, Colorado
Notes to the Financial Statements
December 31, 2000
' (Continued)
' 1. Summary of Significant Accounting Policies (Continued)
1. Fixed Assets
General fixed assets are not capitalized in the funds used to acquire or construct them. Instead,
capital acquisition and construction are reflected as expenditures in governmental funds, and the
related assets are reported in the general fixed assets account group. All purchased fixed assets over
' $5,000 are valued at cost where historical records are available and at an estimated historical cost
where no historical records exist. Donated fixed assets are valued at their estimated fair market value
on the date received.
The costs of normal maintenance and repairs that do not add to the value of the asset or materially
extend asset lives are not capitalized in the governmental funds. Improvements in the proprietary
funds are capitalized and depreciated over the remaining useful lives of the related fixed assets, as
applicable.
Public domain ("infrastructure") general fixed assets consisting of roads, bridges, curbs and gutters,
streets and sidewalks, drainage systems and lighting systems are not capitalized, as these assets are
immovable and of value only to the Town.
Assets in the general fixed assets account group are not depreciated. Depreciation of buildings,
equipment and vehicles in the proprietary fund types is computed using the straight-line method.
' J. Use of Estimates
The preparation of financial statements to conformity with generally accepted accounting principles
' requires management to make estimates and assumptions that affect the reported amounts of assets
and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements
and the reported amount of revenues and expenses during the reporting period. Actual results could
' differ from those estimates.
K. Proprietary Funds
As required by GASB Statement No. 20, the Town has elected to follow for its proprietary funds, all
(1) GASB pronouncements and (2) FASB Statements and Interpretations, APB Opinions, and
Accounting Research Bulletins (ARBs) issued on or before November 30, 1989, except those that
' conflict with a GASB pronouncement.
L. Interfund Transactions
r Quasi-external transactions are accounted for as revenues, expenditures or expenses. Transactions
that constitute reimbursements to a fund for expenditures/expenses initially made from it that are
properly applicable to another fund, are recorded as expenditures/expenses in the reimbursing fund
and as reductions of expenditures/expenses in the fund that is reimbursed.
' All other interfund transactions, except quasi-external transactions and reimbursements, are reported
as transfers. Non-recurring or non-routine permanent transfers of equity are reported as residual
equity transfers. All other interfund transfers are reported as operating transfers.
' B4
Town of Vail, Colorado
Notes to the Financial Statements '
December 31, 2000
(Continued)
1. Summary of Significant Accounting Policies (Continued)
M. Compensated Absences '
Vested or accumulated vacation leave that is expected to be liquidated with expendable available '
financial resources is reported as an expenditure and a fund liability of the governmental fund that
will pay it. Vacation pay is accrued in proprietary funds and reported as a fund liability. Amounts of
vested or accumulated vacation leave that are not expected to be liquidated with expendable available
financial resources are reported in the General Long-Term Debt Account Group. No expenditure is '
reported for these amounts. No liability is recorded for non-vesting accumulating rights to receive
sick pay benefits.
N. Long-Term Obligations '
Long-term debt is recognized as a liability of a governmental fund when due, or when resources have
been accumulated in the debt service funds for payment early in the following year. For other long-
term obligations, only that portion expected to be financed from expendable available financial
resources is reported as a fund liability of a governmental fund. The remaining portion of such '
obligations is reported in the general long-term debt account group. Long-term liabilities expected to
be financed from proprietary fund operations are accounted for in those funds.
0. Fund Equity
Contributed capital is recorded in proprietary funds that have received capital grants or contributions
from developers, customers or other funds. Reserves represent those portions of fund equity not '
appropriable for expenditure or legally segregated for a specific future use.
Designated fund balance's represent tentative plans for future use of financial resources. ,
P. Memorandum Only - Total Columns
Total columns on the general-purpose financial statements are captioned "memorandum only" to ,
indicate that they are presented only to facilitate financial analysis. Data in these columns do not
present financial position, results of operations or changes in financial position in conformity with '
generally accepted accounting principles. Neither are such data comparable to a consolidation.
Interfund eliminations have not been made in the aggregation of this data.
Q. Comparative Data
Comparative total data for the prior year have been presented in the accompanying financial
statements in order to provide an understanding of changes in the government's financial positions
and operations. However, comparative data have not been presented in all statements because their
inclusion would make certain statements unduly complex and difficult to understand.
B5
Town of Vail, Colorado
Notes to the Financial Statements
December 31, 2000
(Continued)
1. Summary of Significant Accounting Policies (Continued)
R. Deferred Property Taxes
' All property taxes become due and payable in the year following that in which they are levied, at
which time they are recognized as revenues. Property taxes are recorded as receivable and deferred
' revenue in the year they are levied.
S. Budgets and Budgetary Accounting
An annual budget and appropriation ordinance is adopted by the Town Council in accordance with
the Town's Home Rule Charter.
' Budgets are prepared on the basis of GAAP for all funds except the Internal Service Funds - Heavy
Equipment Fund and the Dispatch Services Fund. The budgets for these funds have been adopted on
a Non-GAAP budget basis and are reconciled to the GAAP basis below.
' Internal Service Funds
Heavy Dispatch
Equipment Services
Fund Fund
' Reconciliation to GAAP Basis:
Net income - Budgetary Basis $ 146,056 71,114
Less:
Depreciation (504,647) (89,891)
Accrued vacation (990)
Add:
' Capital outlay 351,871 46,945
Accrued vacation 9,972
t Book value of retired equipment 232,307
Net income - GAAP Basis $ 224.597 38,140
The level of control in the budget at which expenditures exceed appropriations is at the
fund level. All appropriations lapse at year end.
' T. Cash and Cash Equivalents
The proprietary fund cash and cash equivalents are deemed to consist of cash on hand. The Town has
a policy of central cash management for all funds except the Employee's Pension Trust Fund and the
Deferred Compensation Plan.
t
' B6
Town of Vail, Colorado
Notes to the Financial Statements
December 31, 2000
(Continued)
1. Summary of Significant Accounting Policies (Continued)
U. Investment Risk '
The Town's investments, with the exception of the Town of Vail Employee's Pension Trust Fund and
the Deferred Compensation Plan investments, are invested primarily in COLOTRUST and ,
government obligations. The Pension Trust Fund and Deferred Compensation Plan investments are
held in U.S. government obligations, commercial stocks and bonds, limited partnerships (the limited
partnerships may invest in derivatives), mutual funds and other investments as approved by the ,
Pension Fund Retirement Boards. The value of the investments fluctuates as market conditions
change.
GASB Technical Bulletin No. 94-1 defines derivatives as "contracts whose value depends on, or
derives from, the value of an underlying asset, reference rate, or index." At December 31, 2000, the
Town held the following investments that may be considered derivatives under this definition:
% Of
Book Market Investment
Value Value Pool '
Small Business Association (SBA) Pools $ 279,023 279,023 1.3%
Adjustable Rate Mortgages (ARMs) $ 1,152,244 1,152,244 5.4%
The Town recognizes that investment risks can result from credit risk, market risk, and legal risk.
The Town seeks to minimize these risks by investing in seasoned SBA pools and ARMS that are
backed by the U.S. Government.
The Town's intent in investing in these instruments is to achieve long-term rates of return with the
decreased volatility of fixed rate, short-term instruments.
V. Credit Risk '
The receivables of the various funds of the Town are primarily due from other governments.
Management believes that the credit risk related to the receivables is minimal. '
B7
Town of Vail, Colorado
Notes to the Financial Statements
December 31, 2000
' (Continued)
' 2. Budgets
The Town published its biennial budget for the 1999 _ 2000 budget years in December of 1998.
Adjustments were made to the 2000 budget prior to its adoption in December of 1999.
' The Town followed these procedures in establishing the budgetary data reflected in the financial
statements.
(1) For the 2000 budget, prior to August 25, 1999, the County Assessor was to have sent to the
Town a certified assessed valuation of all taxable property within the Town's boundaries.
(2) Prior to the end of the 1999 fiscal year, the Town Manager submitted to the Town Council a
budget and accompanying message.
(3) For the 2000 budget, prior to December 15, 1999, the Town computed and certified to the
County Commissioners a rate of levy that derived the necessary property taxes as computed in the
proposed budget.
(4) After a required publication of "Notice of Proposed Budget", the Town adopted the proposed
budget and an appropriating resolution which legally appropriates expenditures for the upcoming
year.
(5) After adoption of the budget resolution, the Town may make the following changes: (a)
supplemental appropriations to the extent of revenues in excess of those estimated in the
budget; (b) emergency appropriations; and (c) reduction of appropriations for which
originally estimated revenues are insufficient.
' Taxes levied in one year are collected in the succeeding year. Thus taxes certified in 1999 were
collected in 2000 and taxes certified in 2000 will be collected in 2001. Taxes are due on January 1 st
in the year of collection; however, they may be paid in either one installment (no later than April
30th) or two equal installments (not later than February 28th and June 15th) without interest or
penalty. Taxes which are not paid within the prescribed time bear interest at the rate of one percent
(1%) per month until paid. Unpaid amounts and the accrued interest thereon become delinquent on
June 17th.
B8
i
1
Town of Vail, Colorado
Notes to the Financial Statements 1
December 31, 2000
(Continued)
1
3. Cash and Investments
A. Authorization for Deposits and Investments 1
Pursuant to its charter, the Town has adopted, by ordinance, an investment policy governing the types
of institutions and investments with which it may deposit funds and transact business. Under this
policy, the Town may invest in federally insured banks, debt obligations of the U.S. Government, its
agencies and instrumentalities, governmental mutual funds and pools, and repurchase agreements
subject to policy requirements. 1
The Town also accounts for the operations of the employees' pension plans which are administered by
select employees acting as trustees who are governed by a trust agreement. The trust agreement gives 1
the trustees considerable latitude with investment alternatives. As a result, all pension investments
are considered legal under the trust agreement.
B. Deposits and Investments 1
The Town maintains a cash and investment pool in which all funds participate except the Deferred '
Compensation Plan. Each fund's position in this pool is displayed on the combined balance sheet as
"Equity in Pooled Cash and Investments." In addition, several of the Town's funds may include
investments held separately that are restricted for various purposes.
The Colorado Public Deposit Protection Act ("PDPA") requires that all units of local government
deposit cash in eligible public depositories; eligibility is determined by state regulators. Amounts on
deposit in excess of federal insurance levels must be collateralized. The eligible collateral is
determined by PDPA. PDPA allows the institution to create a single collateral pool for all public
funds. The pool is to be maintained by another institution or held in trust for all the uninsured public
deposits as a group. The market value of the collateral must be at least equal to 102% of the ,
uninsured deposits.
The amount of total bank balance may be classified among the following three categories on the basis
of credit risk:
(1) Insured or collateralized with securities held by the entity or by its agent or by its agent in the
entity's name
(2) Collateralized with securities held by the pledging financial institution's trust department or
agent in the entity's name
(3) Uncollateralized. (This includes any bank balance that is collateralized with securities held by 1
the pledging financial institution, or by its trust department of agent but not in the entity's
name.)
At December 31, 2000, the Town's cash deposits were entirely insured or collateralized with
securities held by the entity's agent as described above. The carrying value of the Town's deposits
was $4,350,800. The bank balance of these accounts was $4,767,186 of which $300,000 was covered 1
by FDIC insurance and $4,467,186 was collateralized in institution pools as described above.
B9
' Town of Vail, Colorado
Notes to the Financial Statements
December 31, 2000
(Continued)
' 3. Cash and Investments (Continued)
B. Deposits and Investments (Continued)
' At December 31, 2000, the Town had invested $9,568,603 in the Colorado Government Liquid Asset
Trust (COLOTRUST), an investment vehicle established for local government entities in Colorado to
pool surplus funds. These funds operate similarly to a money market fund and each share is equal in
value to $1.00. Investments of these funds consist of U.S. Treasury bills, notes and note strips and
repurchase agreements collateralized by U.S. Treasury securities. A designated custodial bank
provides safekeeping and depository services in connection with the direct investment withdrawal
' functions.
GASB has determined three levels of credit risk that apply to the Town's investments:
' (1) Insured or registered, with securities held by the Town, Employee's Pension Trust Fund or its
agent in the Town's or Employees' Pension Trust Fund's name.
(2) Uninsured or unregistered, with securities held by the counter party's trust department or
' agent in the Town's or Employee's Pension Trust Fund's name.
(3) Uninsured or unregistered, with securities held by the counter party, or by its trust department
or agent but not in the Town's or Employee's Pension Trust Fund's name.
' The following is a summary of the Town's investments at amortized cost and market which
approximates market, categorized into the aforementioned levels of risk at December 31, 2000.
Investments in money market mutual funds are not categorized as described above since such
' investments are not evidenced by specific securities that exist in physical or book form.
Cateaorv 2 Carrving Value
U.S. Government Securities $ 6.495,443 $ 6.495.443
During the year, the Town invested in certificates of deposit, Treasury bills and notes, government
agency securities, COLOTRUST, GNMAs, ARM pools, SBA pools, and money market accounts.
The Town's total cash deposits and investments, including those of the Employees' Pension Trust
' Fund and the Deferred Compensation Plan, at December 31, 2000 are as follows:
All Brvoyee's
' Other Persian Dekrmd Total
Furrds Tnst Fund G,..rw.,ation Total Prinny Reportug
A Marker it Market Plan Go%~-.r.,, Urit Entity
cash $ 8,800 8,800 42,600 51,400
Money.. :.,.Id=1*awounts 3,404,631 3,404,631 3,404,631
Statutory Got~._,.., pools 9,568,603 9,568,603 9,568,603
Certificates ofDTosit 2,0001000 21000,000 2,0001000
' US Gau.......obligations 6,495,443 6,495,443 6,495,443
stocks & bad fields 20,105,708 20,105,708 20,105,708
Aney -Lc, rrutual fiends 6,193,802 6,193,802 6,193,80
Lkited,.~-, g ,a 31,049 31,049 31,049
Real estate fund 1,659,390 1,659,390 1,659,390
Deferred Plan 2997.065 2997.065 2997.065
Taal $ 21.471477 27.989.949 2997.065 52464.491 42600 52507.091
' B10
Town of Vail, Colorado
Notes to the Financial Statements '
December 31, 2000
(Continued)
2. Cash and Investments (Continued)
B. Deposits and Investments (Continued)
The Town's investments in the Deferred Compensation Plan and the Pension Plan are held by the
Trustees, and are not categorized because they are not evidenced by specific securities that exist in
physical or book form.
Financial statement captions at December 31, 2000 are as follows:
Primary Component Reporting
Government Unit Entity
Cash $ 8,800 42,600 51,400
Equity in pooled cash and investments 21,468,677 21,468,677 '
Employees' Retirement Plan investments 30,987,014 30,987.014
Total $ 52,464,491 42,600 52,507,091
4. Receivables - Due from Other Governments
Included in the accounts receivable from other governments in the Special Revenue Fund - Capital '
Projects Fund is $1,000,000 due from the State of Colorado Department of Transportation ("CDOT")
for funding for the West Vail Interchange Improvements. The money is to be received from CDOT
between fiscal years 2001 and 2005. Accordingly, this amount has been recorded as deferred '
revenue, and will be recognized as revenue upon receipt.
5, Fixed Assets
A. Changes in General Fixed Assets Account Group
January 1,
2000 December 31,
(Restated) Additions Retirements 2000
Land $17,896,413 2,549,494 15,346,919
Buildings 38,028,745 3,324,563 41,353,308
Improvements other than buildings 3,932,087 233,970 9,905 4,156,152
Machinery and equipment 11,626,385 609,826 618,761 11,617,450
Total 71,483,630 4,168.359 3,178.160 72,473,829
B11
Town of Vail, Colorado
Notes to the Financial Statements
December 31, 2000
' (Continued)
5. Fixed Assets (Continued)
B. Proprietary Fund Type Fixed Assets Summary
Internal Service Funds
' Heavy Dispatch
Equipment Services
Fund Fund Total
Buildings $1,350,557 1,350,557
Improvements other than buildings 815,520 23,769 839,289
Equipment 4.009.375 546.294 4.555.669
Subtotal 6,175,452 570,063 6,745,515
' Less: Accumulated depreciation (3.960-206) (350.381) (4.310.587)
Total $ 2.215.246 219.682 2.434.928
' Depreciation on fixed assets in the proprietary fund types are recorded using the following estimated
' useful lives:
Vehicles 5 - 7 years
Equipment 5 - 10 years
Buildings 25 -30 years
The Town's proprietary fund types had the following amounts of fully depreciated assets in use at
' December 31, 2000:
Internal Service Fund - Heavy Equipment Fund $637,242
' Internal Service Fund - Dispatch Services Fund $14,990
6. Operating Leases
t The Town is committed under various leases for building and office space and equipment. These
leases are considered for accounting purposes to be operating leases, and therefore, the liability and
the related assets have not been recorded in these financial statements.
' B12
Town of Vail, Colorado
Notes to the Financial Statements '
December 31, 2000
(Continued)
7. General Long-Term Debt - Capital Leases
The Town has entered into the following lease purchase agreements to acquire facilities and '
equipment. The leases are all annually cancelable and the following leases have been capitalized.
Minimum '
Lease
Lease Descrintion Pavments
Radio system lease; expires March, 3003; annual payments of $152,372 $457,116
Copy machine lease; expires January 2002; monthly payments of $297 3,861 '
Fax machine lease; expires May 2002; monthly payments of $68 1.148 ,
Total minimum lease payments $ 462.125 ,
Minimum annual lease payments are to be made as follows:
Year ending December 31, 2001 $ 156,746
Year ending December 31, 2002 153,007
Year ending December 31, 2003 152.372
Total minimum lease payments 462,125
Less: Amount of interest (44.052)
Present value of minimum lease payments $ 418.073
8. Long-Term Debt
A. 1992A General Obligation Refunding Bonds '
The Town issued $7,500,000 of insured General Obligation Refunding Bonds dated October 1, 1992.
The bond proceeds were used to refund 1985 bonds that were subject to redemption at the Town's ,
option in 1996.
The interest rate on the bonds is between 3.00% to 5.8% and is payable on June 1 and December 1,
through December 2005.
B13
' Town of Vail, Colorado
Notes to the Financial Statements
December 31, 2000
(Continued)
8. Long-Term Debt (Continued)
' A. 1992A General Obligation Refunding Bonds (Continued)
' The bonds are general obligations of the Town, payable from ad valorem property taxes to be levied
without limitation as to rate or amount against all taxable property in the Town.
Bonds maturing on or before December 1, 2002 are not subject to prior redemption. Bonds maturing
on December 1, 2005 are subject to redemption prior to their maturities, at the option of the Town, in
whole or in part, in integral multiples of $5,000, from such maturities as are selected by the Town and
by lot within a maturity in such manner as the Registrar may determine, on December 1, 2002 or on
any date thereafter, at the redemption prices set forth in the table below (expressed as a percentage of
the principal amounts so redeemed) plus accrued interest to the redemption date:
' Redemption Dates Redemption Prices
' December 1, 2002 through November 30, 2003 101%
December 1, 2003 and thereafter 100
Annual debt service requirements to maturity for the bonds, including $910,300 of interest, is as
follows:
' Year Total
2001 1,306,400
' 2002 1,299,900
2003 1,339,000
2004 1,370,000
2005 795.000
Total $ 6.110.300
' B. 1992B Sales Tax Revenue Refunding and Improvement Bonds
' The Town issued $15,165,000 of insured Sales Tax Revenue Refunding and Improvement Bonds
dated October 1, 1992. The bonds were used for capital projects of $5,700,000, and to refund all
outstanding 1989 Sales Tax Revenue Bonds.
' The Town refunded $6,580,000 of the remaining principal due on September 1, 1998 when the 1998
bonds were issued. The interest rate on the bonds is between 3.00% and 6.125% and is payable on
June 1 and December 1, through December 1, 2012.
The bonds are special limited obligations of the Town payable solely from the Town's existing 4%
sales tax and net revenues generated by the Town's parking facilities. The bonds constitute an
' irrevocable lien upon the pledged revenues, in part on a basis subordinated to other obligations of the
Town.
t B14
Town of Vail, Colorado ,
Notes to the Financial Statements
December 31, 2000
(Continued)
8. Long-Term Debt (Continued)
B. 1992B Sales Tax Revenue Refunding and Improvement Bonds (Continued)
Bonds maturing on or before June 1, 2002 are not subject to prior redemption. Bonds maturing on or '
after June 1, 2005 are subject to redemption prior to their maturities, at the option of the Town, in
whole or in part, in integral multiples of $5,000, from such maturities as are selected by the Town and
by lot within a maturity in such manner as the Registrar may determine, on December 1, 2002 or on
any date thereafter, at the redemption prices set forth in the table below (expressed as a percentage of
the principal amounts so redeemed) plus accrued interest to the redemption date:
Redemotion Dates Redemption Prices
December 1, 2002 through May 31, 2003 101% '
June 1, 2003 and thereafter 100
,
Annual debt service requirements to maturity for the bonds, including $2,375,366 of interest, is as
follows:
Year Total
2001 580,607
2002 591,428
2003 551,638 ,
2004 518,738
2005 1,093,288
Thereafter 4.844.667
Total $ 8.180.366
C. Advance Refunding - 1998A Tag-Exempt Sales Tax Revenue Refunding Bonds and t
1998B Taxable Sales Tax Revenue Refunding Bonds
The Town issued $8,760,000 of insured Tax-Exempt Sales Tax Revenue Refunding Bonds and '
$735,000 of insured Taxable Sales Tax Revenue Refunding Bonds dated September 1, 1998. The
bond proceeds were used to refund the Town's Sales Tax Revenue Bonds, Series 1991 and certain of
the Sales Tax Revenue Refunding and Improvement Bonds, Series 1992B, and paying the costs of '
issuance of the bonds.
The Town placed the proceeds of the refunding in escrow to provide funds to pay principal and '
interest on the refunded bonds. All the refunded bonds are considered to be defeased.
The interest rate on the 1998A bonds is between 4.25% and 4.5%. The interest rate on the 1998B I
bonds is between 6.00% and 6.05%. Both bond issues are payable on June 1 and December 1.
The bonds are revenue obligations of the Town payable solely from the Town's 4% sales tax. The '
bonds are secured by a lien on, but not an exclusive lien on, the sales tax.
B15 '
' Town of Vail, Colorado
Notes to the Financial Statements
December 31, 2000
' (Continued)
' 8. Long-Term Debt (Continued)
C. Advance Refunding - 1998A Tax-Exempt Sales Tax Revenue Refunding Bonds and
1998B Taxable Sales Tax Revenue Refunding Bonds (Continued)
The Series 1998A Bonds maturing on and after December 1, 2009 are subject to redemption prior to
maturity at the option of the Town, in whole or in part in integral multiples of $5,000, and if in part in
' such order of maturities as the Town shall determine and by lot within a maturity, on December 1,
2008 and on any date thereafter, at a redemption price equal to par, plus accrued interest to the
redo...Ytion date.
The Series 1998B Bonds are not subject to redemption prior to maturity.
' Annual debt service requirements to maturity for the 1998A bonds, including $3,778,028
of interest, is as follows:
Year Total
2001 386,628
2002 386,628
' 2003 386,628
2004 386,628
' 2005 386,628
Thereafter 10.604.888
Total $ 12.538.028
Annual debt service requirements to maturity for the 1998B bonds, including $288,416 of interest, is
' as follows:
Year Total
' 2001 44,288
2002 44,288
2003 44,288
2004 44,288
2005 44,288
Thereafter 801.976
Total $ 1.023.416
' B16
Town of Vail, Colorado
Notes to the Financial Statements
December 31, 2000
(Continued)
8. Long-Term Debt (Continued)
D. Changes in General Long-Term Debt
The following is a summary of debt transactions of the Town for the year ended December 31, 2000: '
January 1,
2000 December 31, ,
(Restated) Additions Retirements 2000
General Obligation Bonds: '
1992 Series A $ 6,000,000 800,000 5,200,000
Sales Tax Revenue Bonds: ,
Bond Series 1992B 6,180,000 375,000 5,805,000
Bond Series 1998A 8,760,000 8,760,000
Bond Series 1998B 735,000 735,000 '
Capitalized lease agreements 548,615 130,542 418,073 '
Vacation payable 564.737 13.308 578.045
Total $22.788.352 13.308 1.305.542 21.496.118 '
E. Authorized, Issued and Defeased Bonds '
At December 31, 2000, there were no authorized but unissued debt. The amount of outstanding '
defeased bonds for all refunded Town of Vail issues at year end was $7,425,000.
F. Vacation and Sick Leave Pay Benefits ,
The Town has a policy allowing the accumulation of vacation and sick leave pay up to certain
maximum limits. In accordance with GAAP for governmental accounting, the apF w.:mate vacation '
pay liability of $578,045 and $514,334 at December 31, 2000 and 1999 respectively, has been
reflected in the attached financial statements as a portion of the general long-term debt group of
accounts. '
Accumulated sick pay of approximately $1,618,425 and $1,520,560 at December 31, 2000 and 1999
respectively, has not been reflected in the attached financial statements as the amount is partially
insured by an independent insurance company and the amounts are not payable at termination. '
B17 ,
' Town of Vail, Colorado
Notes to the Financial Statements
December 31, 2000
(Continued)
' 8. Long-Term Debt (Continued)
G. Conduit Debt Obligations
The Town issued $7,505,000 of single family revenue refunding bonds in 1992 to refund bonds
originally issued in 1981 to provide financial assistance to a private-sector entity for the construction
of a commercial housing project it deemed to be in the public interest (Pitkin Creek Park, located in
East Vail). The bonds are secured by the property financed and are payable solely from payments
received on the underlying mortgage loans. Upon repayment of the bonds, ownership of the acquired
facility transfers to the private-sector entity served by the bond issuance. The Town is not obligated
in any manner for repayment of the bonds. Accordingly, the bonds are not reported as liabilities in
'the accompanying financial statements.
' As of December 31, 2000, the aggregate principal amount payable was $985,000.
9. Pension Plans
The Town offers two defined contribution pension plans to cover all permanent paid employees of the
Town. In addition, employees of the Vail Recreation District participate and are subject to the same
plan provisions. The plan covered approximately 884 employees in 2000. The Town established this
' qualified money purchase pension plan under Internal Revenue Code ("IRC") Section 401(a), and
may amend all of the plan provisions. The first plan covers all full time and qualified seasonal
employees of the Town of Vail and the Vail Recreation District; the second plan covers all full time
and qualified seasonal employees of the Police and Fire Departments of the Town of Vail. The plan
provisions are the same for both plans.
In defined contribution plans, benefits depend solely on amounts contributed to the plans plus
investment earnings. Employees are eligible to participate in the plans from the date of employment
or the effective date of the plans, January 1, 1983, whichever is later. The plans provide for
' contributions to be made by the Town of 12.6% of regular compensation for the first year of
employment and 17.6% thereafter. For employees hired after April 1, 1986, the Town's contribution
is 11.15% of regular compensation for the first year, and 16.15% thereafter.
' Employees have the option to make voluntary contributions of 10% of their compensation. In the
event of continued long-term disability of an employee, the Town's disability insurance will continue
to make contributions for the employee through age 60 at the rate on the date of disability.
' For employees hired before July 1, 1986, vesting of the Town's contributions is 77.5% after the first
year of employment with an additional vesting of 7.5% per year through the fourth year, when vesting
is 100%. For employees hired after June 30, 1986, vesting of the Town's contributions to the
employees is 20% after the first year of employment with additional vesting of 20% per year through
the fifth year, when vesting is 100%. If an employee dies, becomes disabled, or attains the age of 60,
' their entire interest in the plans becomes vested; and normal retirement age is 60 with early
retirement at age 50 and four years of service.
' $18
Town of Vail, Colorado
Notes to the Financial Statements
December 31, 2000
(Continued)
9. Pension Plans (Continued)
In 1991, the Town established a defined contribution pension plan for seasonal employees who work '
for the Town longer than 6 weeks. Seasonal employees who work for the Town less than 6 weeks are
covered under Social Security only. Seasonal employees are required to contribute 6% of regular
compensation to the plan and the Town contributes 1.5%. Seasonal employees are 100% vested after ,
their first contribution.
The annual pension cost is the Town's contributions less forfeitures from the prior year. The plans' '
invested assets at December 31, 2000 of $27,989,949 are stated at market value. All earnings, losses,
expenses and changes in the fair market value of the trust fund will be apportioned at least annually
among the participants in proportion to each participant's current share of the Trust Investment Fund. '
The Town has no liability for unfunded future vested employee benefits.
The trustees and administrators of the plans are the Retirement Boards. The Retirement Boards ,
determine how the plans' assets are to be invested in adherence to an adopted investment policy
statement. '
The total amount of the employees current year covered payroll was $8,314,414 and total 2000 r
payroll for all employees was $10,071,949.
The plan held investments with the following organizations that exceeded 5% of total plan net assets '
at December 31, 2000:
Amount Percentage '
Cohen & Steers Realty $1,659,391 5.9%
Deutsche Fixed Income Institutional $3,670,844 13.1%
Dodge & Cox Stock $3,864,304 13.8%
Managers Special $2,874,195 10.3%
Montag & Caldwell Growth $2,711,470 9.7%
'
Schwab Money Market Fund $6,193,801 22.1%
T. Rowe International $3,704,913 13.2%
Vanguard Index 500 $2,200,014 7.9% '
10. Retirement Savings Plan - Deferred Compensation Plan - IRC 457
The Town offers its employees a deferred compensation plan (the "457 Plan") created in accordance
with Internal Revenue Code ("IRC") Section 457. The 457 Plan, available to all Town employees,
permits them to defer a portion of their salary until future years. The deferred compensation is not
available to employees until termination, retirement, death, or unforeseeable emergency.
All amounts of compensation deferred under the 457 Plan, all property and rights purchased with
those amounts, and all income attributable to those amounts, property, or rights are to be held in trust
for the exclusive benefit of the 457 Plan participants and their beneficiaries.
r
B19
Town of Vail, Colorado
Notes to the Financial Statements
December 31, 2000
' (Continued)
10. Retirement Savings Plan - Deferred Compensation Plan - IRC 457 (Continued)
The accrual basis of accounting is used for the 457 Plan. Revenues are recognized when earned and
expenditures are recognized when incurred. Investments are recorded at market value.
' The trustees and administrators of the 457 Plan are the Retirement Board, which comprises members
of the Town's administration. The Retirement Board determines how the 457 Plan's assets are to be
invested in adherence to an adopted investment policy statement.
The Town has no liability for losses under the 457 Plan but does have the duty of due care that would
' be required of an ordinary prudent investor.
The total assets of the 457 Plan were $2,997,065 at December 31, 2000. The assets were invested in
pooled investment funds and an annuity.
Pursuant to the Town's adoption of GASB Statement No. 32, Accounting and Financial Reporting for
' Internal Revenue Code Section 457 Deferred Compensation Plans, the 457 Plan has been included in
these financial statements as an expendable trust fund.
11. Cafeteria Plan
' The Town offers a cafeteria compensation plan organized under IRC Section 125 that includes the
following benefits: medical disability, accident and/or term life insurance, and health expense
reimbursement. No cost to the Town is recognized as the plan is a salary reduction plan.
12. Employee Health Insurance Fund
t The Town has established a "Shared Fund - Minimum Premium" health insurance plan, to provide
medical benefits to eligible employees. Premiums are determined at the beginning of each plan year
' and are charged to individual funds when paid. The Town has established a $477,396 reserve for
future claims in the event that claims exceed the premiums charged to other funds of the Town.
The maximum liability in any policy year is the total of the premium and claims incurred charged. If
' the total premiums and claims incurred in a policy year to the insurer are in excess of claims paid,
excluding a stop loss of claims over $50,000 per person, a refund is due to the Town. The plan
established a maximum funding cost of $1,332,930 for the present number of Town employees for the
' 2000 policy period.
13. Risk Management
' The Town is exposed to various risks of loss related to torts; theft of, damage to and destruction of
assets; errors and omissions; natural disasters; and worker's compensation for which the Town carries
' commercial insurance. The worker's compensation premiums are subject to adjustments based on
audits of actual claims incurred.
B20
r
Town of Vail, Colorado
Notes to the Financial Statements r
December 31, 2000
(Continued)
1
14. Fund Over Budget
Actual expenditures exceeded budgeted expenditures by $56,923 in the Heath Insurance Fund at
December 31, 2000.
15. Residual Equity Transfers/Prior Year Restatements ,
On January 1, 2000, four funds were closed and their budget-basis fund balances were transferred to r
other funds as follows:
Transferred To r
Capital
General Projects
Transferred From Fund Fund ReuortinE Location in 2000 '
Police Confiscation Fund $121 General Fund
Housing Fund 1,060,431 General Fund (Rental Op,.al;ons); Capital '
Projects Fund (Construction Operations)
Parking Structure Fund 358,172 General Fund (Parking Operations); Capital
Projects Fund (Capital Maintenance) '
Facility Maintenance Fund 379.165 General Fund
$121 1.797.768
The following is a reconciliation of the retained earnings of the closed proprietary funds to their r
budget-basis fund balances:
Fund Fund Renortina Location in 2000 ,
Retained Earnings, 1/l/00 $335,465 (5,856,571)
Assessments receivable (30,689) Capital Projects Fund
Accrued vacation 32,333 18,068 General Long-Term Debt ,
Net assets 6,227,364 General Fixed Assets
Cv..Uibuted Capital 11.367
Budget Basis Fund Balance, 1/1/00 $379.165 358.172 '
Beginning balances for General Fixed Assets and General Long-Term Debt have been marked '
"Restated" for comparability.
r
r
B21
' Town of Vail, Colorado
Notes to the Financial Statements
December 31, 2000
' (Continued)
16. Commitments and Contingencies
A. Legal Claims
During the normal course of business, the Town incurs claims and other assertions against it from
various agencies and individuals. Management of the Town and their legal representatives feel none
of these claims or assertions are significant enough that they would materially affect the fairness of
the presentation of the financial statements at December 31, 2000.
B. Federal Funds
Funds received from Federal grants and programs are subject to audit and disallowance on ineligible
costs. Management of the Town feels any potential questioned or disallowed costs would not
materially affect the fairness of the presentation of the financial statements at December 31, 2000.
17. TABOR Amendment - Revenue and Spending Limitation Amendment
In November 1992, Colorado voters amended Article X of the Colorado Constitution by adding
Section 20, commonly known as the Taxpayer's Bill of Rights (TABOR). TABOR contains revenue,
spending, tax and debt limitations which apply to the State of Colorado and local governments.
' TABOR requires, with certain exceptions, advance voter approval for any new tax, tax rate increase,
mill levy above that for the prior year, extension of any expiring tax, or tax policy change directly
causing a net tax revenue gain to any local government.
Except for refinancing bonded debt at a lower interest rate or adding new employees to existing
pension plans, TABOR requires advance voter approval for the creation of any multiple-fiscal year
' debt or other financial obligation unless adequate present cash reserves are pledged irrevocably and
held for payments in all future fiscal years.
TABOR also requires local governments to establish emergency reserves to be used for declared
emergencies only. Emergencies, as defined by TABOR, exclude economic conditions, revenue
shortfalls, or salary or fringe benefit increases. These reserves are required to be I% or more of fiscal
year spending (excluding bonded debt service) for the fiscal year ended December 31, 1994, 2% or
more for the fiscal year ended December 31, 1995 and 3% or more thereafter. The Town has
reserved a portion of its December 31, 2000 year-end fund balance in the General Fund for
emergencies as required under Tabor in the amount of $990,000, which is the approximate required
reserve at December 31, 2000.
The initial base for local government spending and revenue limits is December 31, 1992 fiscal year
spending. Future spending and revenue limits are determined based on the prior year's fiscal year
spending adjusted for inflation in the prior calendar year plus annual local growth. Fiscal year
spending is generally defined as expenditures and reserve increases with certain exceptions.
' Revenue, if any, in excess of the fiscal year spending limit must be refunded in the next fiscal year
unless voters approve retention of such revenue.
The Town's management believes it is in compliance with the financial provisions of TABOR.
However, TABOR is complex and subject to interpretation. Many of its provisions, including the
interpretation of how to calculate fiscal year spending limits, will require judicial interpretation.
r B22
Town of Vail, Colorado
Notes to the Financial Statements ,
December 31, 2000
(Continued)
18. TABOR Amendment - Revenue and Spending Limitation Amendment (Continued)
On November 16, 1993, voters of the Town approved the collection and expenditure of all revenues i
generated including reduction in debt service during 1993 and each subsequent year (not including
revenue generated from ad valorem property taxes) without any increase in such tax rates and the
expenditure of such revenues for debt service, municipal operations, and capital
projects, effective January 1, 1993. The remaining restrictions of the TABOR Amendment apply,
which are:
• Voter approval of all new taxes and tax rate increases;
• Voter approval for new or additional Town of Vail debt;
• All ad valorem property tax restrictions remain in full force and effect;
• No increase or imposition of a new real estate transfer tax; and,
• All election requirements remain in effect.
B23
' Combining and Individual Fund
And Account Group Statements
The combining financial statements present a summary of the
financial position of all funds of a given fund type and of the
operating results of the same funds. The individual fund and account
group statements present information when only one fund or account
group exists.
a
General Fund '
The General Fund is used to account for resources traditionally
associated with government which are not required legally or by
sound financial management to be accounted for in another fund
Town of Vail, Colorado
' General Fund
Statement of Revenues
Budget (GAAP Basis) and Actual
' For the Year Ended December 31, 2000
(With Comparative Amounts for 1999)
' 2000 1999
Variance
' Amended Favorable Actual
Budget Actual (Unfavorable) (Restated)
Taxes:
General sales taxes 8,593,000 8,760,101 167,101 8,113,554
Property and ownership taxes 2,255,552 2,243,281 (12,271) 2,157,937
Resort fees 1,890,000 1,961,723 71,723 1,710,061
' Franchise fees 579,460 576,904 (2,556) 564,419
Penalties and interest on delinquent taxes 25,000 29,350 4,350 23,256
Total Taxes 13,343,012 13,571,359 228,347 12,569,227
Licenses and Permits:
Construction fees 650,000 606,670 (43,330) 516,999
Contractors' licenses 30,603 43,820 13,217 43,735
Other permits and licenses 29,774 45,221 15,447 40,291
Total Licenses and Permits 710,377 695,711 (14,666) 601,025
Intergovernmental Revenues:
County sales tax 500,000 517,260 17,260 459,664
' County road and bridge 487,674 466,024 (21,650) 423,671
Additional motor vehicle registration fees 31,366 27,403 (3,963) 27,884
Cigarette tax 118,609 101,451 (17,158) 111,086
' Highway users tax 229,720 225,509 (4,211) 221,471
State health inspection 12,157 13,064 907 11,916
Transportation fees 48,277
' Other State sources 3,000 23,782 20,782 27,818
Federal sources 23,000 2,000 (21,000) 106,495
Total Intergovernmental Revenues 1,405,526 1,376,493 (29,033) 1,438,282
Charges For Services:
Management fees - Vail
Valley Marketing Board 17,000 16,328 (672) 16,815
Out of district fire response 30,371 57,324 26,953 36,127
Alarm monitoring fees 58,406 53,543 (4,863) 52,578
Parking 1,763,000 1,980,417 217,417 1,513,610
Other charges, services, and sales 106,437 109,681 3,244 106,968
' Total Charges for Services 1,975,214 2,217,293 242,079 1,726,098
Other:
Fines and forfeits 300,199 279,367 (20,832) 223,748
' Interest on investments 275,000 391,781 116,781 281,197
Rents 420,258 427,329 7,071 322,091
Other 85,644 161,024 75,380 347,951
' Proceeds from capital leases 10,665
Total Other Revenues 1,081,101 1,259,501 178,400 1,185,652
1 Total Revenues 18,515,230 19,120,357 605,127 17,520,284
The accompanying notes are an integral part of these financial statements.
' Cl
Town of Vail, Colorado
General Fund ,
Statement of Expenditures
Budget (GAAP Basis) and Actual
For the Year Ended December 31, 2000
(With Comparative Amounts for 1999)
2000 1999
Variance
Amended Favorable Actual '
Budget Actual (Unfavorable) (Restated)
Expenditures:
Town officials 1,058,049 977,542 80,507 890,748 '
Administrative 2,223,165 2,169,297 53,868 2,009,003
Community development 1,254,671 1,195,769 58,902 1,249,981
Public safety - Police 3,833,291 3,607,220 226,071 3,715,222
Public safety - Fire 1,446,244 1,326,250 119,994 1,389,669
Public works 2,289,912 2,174,096 115,816 2,119,981
Public transportation 2,641,397 2,639,831 1,566 2,578,913 '
Parking 370,359 399,260 (28,901) 288,607
Facility maintenance 2,023,098 1,942,880 80,218 1,744,358
Public library 729,048 716,577 12,471 661,636 '
Contributions and special events 940,930 900,001 40,929 955,652
Operating transfer to: '
Booth Creek Bond Fund 48,132
Total Expenditures 18,810,164 18,048,723 761,441 17,651,902
The accompanying notes are an integral part of these financial statements.
C2 ,
Special Revenue Funds
Special Revenue Funds are used to account for specific revenues that
are legally restricted to expenditure for a particular purpose.
The Capital Projects Fund is used to account for a portion of the Town's Sales Tax and Resort
Fee which is restricted for the acquisitions of and improvements to the Town's general fixed
assets.
The Real Estate Transfer Tax Fund is used to account for the collection of Real Estate Transfer
Tax revenue which is specifically restricted for acquiring and improving real property for
recreation and open space purposes.
The Vail Marketing Fund is used to account for the collection of a business license fee which is
specifically restricted for expenditures related to marketing the town of Vail.
Town of Vail, Colorado
Special Revenue Funds
Combining Balance Sheet
December 31, 2000
(With Comparative Totals for 1999)
Total
Capital Real Estate Vail
Projects Transfer Marketing ,
Fund Tax Fund Fund 2000 1999
Assets
Equity in pooled cash and investments 6,718,411 7,989,457 1,517 14,709,385 12,027,672
Receivables:
Taxes and fees 2,138,370 41,442 21179,812 1,972,673
Other governments 1,080,823 1,080,823 1,082,226
Other 215,376 6,459 26,775 248,610 86,177
Total Assets 10,152,980 8,037,358 28,292 18,218,630 15,168,748 ,
Liabilities and Fund Equity
Liabilities
Accounts payable 439,220 268,467 707,687 262,172 L
Accrued wages and benefits 6,329 6,329 3,845
Retainage payable 64,594 64,594 181,543 ,
Deferred revenue 1,024,681 1,024,681 1,018,204
Rental deposits 15,773
Total Liabilities 1,528,495 274,796 1,803,291 1,481,537 ,
Fund Equity
Fund balances:
Unreserved: ,
Designated for subsequent years'
expenditures 959,422 6,299,815 7,259,237
Undesignated 7,665,063 1,462,747 28,292 9,156,102 13,687,211
Total Fund Equity 8,624,485 7,762,562 28,292 16,415,339 13,687,211
Total Liabilities
and Fund Equity 10,152,980 8,037,358 28,292 18,218,630 15,168,748
The accompanying notes are an integral part of these financial statements.
C3
' Town of Vail, Colorado
Combining Statement of Revenues, Expenditures,
and Changes in Fund Balances
All Special Revenue Funds
' For the Year Ended December 31, 2000
(With Comparative Totals for 1999)
Real Vail Police Total
Capital Estate Valley Confis- Vail
Projects Transfer Marketing cation Housing
' Fund Tax Fund Fund Fund Fund 2000 1999
Revenues:
' Taxes 6,608,497 3,518,178 10,126,675 9,267,849
Licenses and permits 58,654 326,562 385,216 357,144
Intergovernmental revenues 49,425 21,923 71,348 2,119,630
' Sales of assets 119,811 1,807 121,618
Interest on investments 551,445 478,485 1,517 1,031,447 438,535
Rents 139,480 106,137 245,617 382,797
Miscellaneous revenues 772,170 1,909,455 26,775 2,708,400 2,418,773
Total Revenues 8,240,828 6,094,639 354,854 14,690,321 14,984,728
' Expenditures:
Operations 605,247 326,562 931,809 1,496,908
Notes payable:
Principal retirement 301,268
Interest 39,164
Capital projects 6,982,165 2,496,929 9,479,094 6,318,692
' Total Expenditures 6,982,165 3,102,176 326,562 10,410,903 8,156,032
Excess of Revenues Over
' (Under) Expenditures 1,258,663 2,992,463 28,292 4,279,418 6,828,696
Other Financing Sources (Uses):
Operating transfers in 906,731
' Operating transfers (out) (2,288,506) (2,288,506) (2,785,965)
Debt reduction from ECRA 750,000
Distribution from ECRA 1,223,241
Total Other Financing
Sources (Uses) (2,288,506) (2,288,506) 94,007
' Excess of Revenues Over
(Under) Expenditures and
Other Sources (Uses) (1,029,843) 2,992,463 28,292 1,990,912 6,922,703
' Fund Balances - January 1 7,856,560 4,770,099 121 1,060,431 13,687,211 6,774,508
Residual Equity Transfers 1,797,768 (121) (1,060,431) 737,216
' Decrease in Alpine Gardens reserve (10,000)
Fund Balances, December 31 8,624,485 7,762,562 28,292 16,415,339 - 13,687,211
1 - -
The accompanying notes are an integral part of these financial statements.
' C4
Town of Vail, Colorado
Special Revenue Funds ,
Capital Projects Fund
Schedule of Revenues, Expenditures, and Transfers '
Budget (GAAP Basis) and Actual
For the Year Ended December 31, 2000
(With Comparative Amounts for 1999)
1999
2000
Variance
Amended Favorable Actual
Budget Actual (Unfavorable) (Restated)
Revenues:
Sales tax revenue 6,459,000 6,608,497 149,497 6,492,304
Federal grants 83,500 49,425 (34,075) 81,748
Sales of assets 2,079,000 119,811 (1,959,189) 1,181,647
Special parking assessments 62,340 12,340 (50,000) 53,691
Interest on investments 300,000 551,445 251,445 224,112
State project grants 2,000,000
Leases - Vail Commons 149,480 139,480 (10,000) 139,480 ,
Other 1,549,750 759,830 (789,920) 3,175,717
Other Financing Sources: '
Proceeds from capital leases 5,000,000 (5,000,000)
Total Revenues 15,683,070 8,240,828 (7,442,242) 13,348,699 '
Expenditures and Transfers: '
Capital projects and acquisition 15,449,248 6,982,165 8,467,083 6,899,303
Operating Transfers: ,
Debt Service Fund 2,290,265 2,288,506 1,759 2,120,965
Total Expenditures and '
Transfers 17,739,513 9,270,671 8,468,842 9,020,268
The accompanying notes are an integral part of these financial statements. t
CS
Town of Vail, Colorado
Capital Projects Fund
Schedule of Project Expenditures
' Budget and Actual Comparison
For the Year Ended December 31, 2000
Variance
Project Amended Favorable
Number Project Name Budget Actual (Unfavorable)
CBI005 Library Building Remodel 225,000 10,386 214,614
' CB1008 Vail Fire Station Remodel 3,589 (3,589)
CB1010 Fire Infrastructure improvements 5,123,835 14,462 5,109,373
CB1014 Overlay Municipal Building Parking Lot 17,207 56,414 (39,207)
' CBI015 Community Facilities Hub Site 428,491 429,987 (1,496)
CBI018 Information Center Remodel 8,000 2,029 5,971
CEP005 Software/Hardware Purchases 80,252 55,288 24,964
' CEP006 Radio Replacement 152,372 151,898 474
CEP010 PBX System & Operating System Upgrade 300,000 332,280 (32,280)
CEP013 Snow Plow 125,000 70,190 54,810
' CEP014 Street Sweeper 150,000 111,294 38,706
CEP015 3rd Sheet of lee 770,385 680,828 89,557
CHP001 Buy Down Program 1,100,000 302,916 797,084
CMP001 Loading & Delivery Study 27,000 17,813 9,187
CMP004 Parking Study 50,000 38,762 11,238
CMT002 Street Furniture Replacement 98,000 94,636 3,364
' CMT003 Bus Shelter Replacement Program 26,000 20,065 5,935
CMT004 Capital Street Maintenance 232,793 127,202 105,591
' CMT007 Parking Structure Maintenance 711,400 613,854 97,546
COT002 Street Light Improvement Program 75,000 99,216 (24,216)
COT003 Drainage Improvements 140,000 50,965 89,035
' COT009 Lionshead Improvements 285,638 72,243 213,395
CPA002 Creekside Employee Housing Units 1,200,000 1,208,678 (8,678)
CSC010 Way Finding Improvements 642,000 132,331 509,669
CSCOI I West Meadow Drive 100,000 9,250 90,750
CSR001 Lionsridge Street Project 10,000 11,820 (1,820)
CSR002 Vail Valley Drive 75,000 35,604 39,396
CSR003/CSR004 Lupine Drive/Vail Road/Westhaven Drive 1,200,000 1,221,124 (21,124)
FED015 Bus Ramp/Wheelchair Lift 112,650 61,781 50,869
HSGO06 A-Frame Redevelopment 27,000 34,167 (7,167)
' HSG008 Red Sandstone Housing 4,225 17,558 (13,333)
HSGOI 1 Arosa-Garmisch Site 1,100,000 892,269 207,731
' Other Projects 852,000 1,266 850,734
Total 15,449,248 6,982,165 8,467,083
The accompanying notes are an integral part of these financial statements.
' C6
Town of Vail, Colorado
Special Revenue Funds
Real Estate Transfer Tax Fund
Schedule of Revenues, Expenditures and Transfers '
Budget (GAAP Basis) and Actual
For the Year Ended December 31, 2000
(With Comparative Amounts for 1999) '
2000 1999 ,
Variance
Amended Favorable ,
Budget Actual Unfavorable) Actual
Revenues: '
Real estate transfer tax 2,900,000 3,518,178 618,178 2,775,545
Recreation amenities fee 130,000 58,654 (71,346) 20,851
Lottery revenue 25,000 20,125 (4,875) 18,982 '
Federal revenues 1,798 1,798 18,900
Sales of assets 1,807 1,807 ,
Interest on investments 40,000 478,485 438,485 177,276
Land lease from Vail Recreation District 109,582 106,137 (3,445) 102,251
Other 100,000 1,909,455 1,809,455 28,573
Total Revenues 3,304,582 6,094,639 2,790,057 3,142,378
Expenditures and Transfers:
Project management 25,510 71,933 (46,423) 59,515
Park maintenance 635,669 605,247 30,422 501,406
Capital projects 3,936,825 2,424,996 1,511,829 683,870
Notes Payable:
Principal retirement 301,268
Interest 39,164 ,
Total Expenditures
and Transfers 4,598,004 3,102,176 1,495,828 1,585,223
The accompanying notes are an integral part of these financial statements.
C7 '
Town of Vail, Colorado
Real Estate Transfer Tax Fund
Schedule of Project Expenditures
' Budget and Actual Comparison
For the Year Ended December 31, 2000
' Variance
Project Amended Favorable
Number Project Name Budget Actual (Unfavorable)
' RFP003 Ford Park Manor Vail Bridge 48,198 40,747 7,451
RFP005 Alpine Gardens Contribution 188,500 188,500
' RFP006 Ford Park Management Plan 8,671 (8,671)
RFP007 Ford Park Improvements 151,249 149,743 1,506
RFP008 Ford Park'99 Championship Repairs 6,100 11,055 (4,955)
RFPO10 Ford Park Interior Recreation Path 30,000 6,486 23,514
RFPOI 1 Nature Center Bridge Repair 230,000 19,435 210,565
' RFP012 Ford Ampitheater Remodel 277,500 277,500
' RM7001 Recreation Path Maintenance 115,000 59,024 55,976
RMT002 Tree Planting 110,000 120,909 (10,909)
' RPA001 Property Acquisition 46,591 (46,591)
RPD002 New West Vail Park 601,000 424,611 176,389
' RPD003 Buffehr Creek Park Expansion 308,218 369,864 (61,646)
RPD004 Donovan Park Master Plan 164,060 168,537 (4,477)
' RPD005 Donovan Park - Lower Bench 1,000,000 202,922 797,078
RPD006 Whitewater Park 250,000 159,770 90,230
RPD008 Red Sandstone Soccer Field 2,750 (2,750)
' RP1005 Stephens Park Improvements 50,000 3,599 46,401
RPT003 North Trail 100,000 94,961 5,039
' RPT009 Katsos Ranch Bike Path Realignment 95,000 53,646 41,354
RPT012 Booth Creek Parking Lot 35,000 13,840 21,160
' Other 177,000 1,835 175,165
1 Total 3,936,825 2,424,996 1,511,829
The accompanying notes are an integral part of these financial statements.
C8
r
Town of Vail, Colorado '
Special Revenue Funds
Vail Marketing Fund
Statement of Revenues and Expenditures
Budget (GAAP Basis) and Actual
For the Year Ended December 31, 2000
(With Comparative Amounts for 1999) r
2000 1999 ,
Variance
Favorable
Budget Actual Unfavorable) Actual
Revenues:
Business licenses 340,000 326,562 (13,438) 336,293 r
Interest on investments 1,517 1,517
Other revenue 26,775 26,775
Total Revenues 340,000 354,854 14,854 336,293 ,
r
Marketing Expenditures:
Payments to Vail Local Marketing District 323,000 310,234 12,766 r
Payments to VVTCB 319,478
Administration fee 17,000 16,328 672 16,815 r
Total Expenditures _ 340,000 326,562 13,438 336,293 r
r
1
r
r
The accompanying notes are an integral part of these financial statements. '
C9 r
1
i Debt Service Fund
i
The Debt Service Fund is used to account for the accumulation of
i resources and payment of general obligation bond principal and
interest from governmental resources.
r
Town of Vail, Colorado
Debt Service Fund '
Comparative Balance Sheet
December 31, 2000 and 1999 '
2000 1999 '
Assets
Equity in pooled cash
and investments 171,465 164,318
Total Assets 171,465 164,318
Liabilities and Fund Equity
Liabilities
Accounts payable 1,113 587
Total Liabilities 1,113 587
Fund Equity i
Fund balance
Reserved for retirement of bond '
indebtedness 170,352 163,731
Total Fund Equity 170,352 163,731
Total Liabilities and
Fund Equity 171,465 164,318
The accompanying notes are an integral part of these financial statements. '
C10 '
' Town of Vail, Colorado
Debt Service Fund
Comparative Statement of Revenues, Expenditures, and
' Changes in Fund Balance
For the Years Ended December 31, 2000 and 1999
2000 1999
Revenues:
' Received from Eagle County Recreational
Authority - Component Unit 90,428
Interest on investments and assessments 39,546 25,151
' Other 877
Total Revenues 39,546 116,456
Expenditures:
' Bond Issues:
Principal 1,175,000 1,125,000
Interest 1,143,873 1,197,248
Fiscal agent fees 2,558 2,033
Total Expenditures 2,321,431 2,324,281
Excess Revenues (Under)
' Expenditures (2,281,885) (2,207,825)
Other Financing Sources:
' Operating Transfers In:
Capital Projects Fund 2,288,506 2,120,965
' Total Other Financing Sources 2,288,506 2,120,965
' Excess of Revenues Over (Under) Expenditures 6,621 (86,860)
' Beginning Fund Balances - January 1 163,731 250,591
r Ending Fund Balances - December 31 170,352 163,731
The accompanying notes are an integral part of these financial statements.
C11
Town of Vail, Colorado
Debt Service Fund '
Statement of Revenues and Expenditures
Budget (GAAP Basis) and Actual '
For the Year Ended December 31, 2000
(With Comparative Amounts for 1999)
2000 1999
Variance ,
Favorable
Budget Actual (Unfavorable) Actual '
Revenues:
Received from Eagle County Recreational '
Authority'- Component Unit 90,428
Interest on investments 20,000 39,546 19,546 25,151
Other 877 '
Operating Transfers:
Capital Projects Fund 2,290,265 2,288,506 (1,759) 2,120,965 '
Total Revenues 2,310,265 2,328,052 17,787 2,237,421
Expenditures:
Bond Issues:
Principal 1,175,000 1,175,000 1,125,000
Interest 1,143,873 1,143,873 1,197,248
Fiscal agent fees 12,500 2,558 9,942 2,033 '
Total Expenditures 2,331,373 2,321,431 9,942 2,324,281
The accompanying notes are an integral part of these financial statements. '
C12 '
Internal Service Funds
Internal Service Funds are used to account for the financing of goods
or services provided by one department or agency to other
depa. L..ents or agencies of the government and to other government
units, on a cost reimbursement basis.
The Heavy Equipment Fund is used to account for the repair and maintenance costs and
purchase of Town vehicles and equipment, excluding buses and fire trucks. Operating costs,
including depreciation costs, are charged to user depa. t...ents and projects based on actual miles
driven multiplied by a predetermined rate per mile.
The Health Insurance Fund is used to account for the health insurance plan provided by the
Town to its employees. The premiums charged are allocated to the Town's funds that have
employees covered by the health insurance plan.
The Dispatch Services Fund is used to account for the operations, including depreciation, of all
emergency dispatch services within Eagle County. User entities are charged based on budgeted
estimates.
1
i
1
1
i
1
Town of Vail, Colorado
Internal Service Funds
Combining Balance Sheet
December 31, 2000
(With Comparative Totals for 1999)
Total
Heavy Health Dispatch
Equipment Insurance Services
Fund Fund Fund 2000 1999
Assets
Equity in pooled cash
and investments 1,197,692 419,665 117,427 1,734,784 2,460,462
Accounts receivable, net 154,230 38,379 192,609 36,758
Inventory 168,970 168,970 173,852
Prepaid expenses 18,353 128,521 146,874 130,542
Property, plant and equipment
(net of accumulated depreciation) 2,215,246 219,682 2,434,928 2,426,506
Total Assets 3,600,261 702,416 375,488 4,678,165 5,228,120
Liabilities and Fund Equity '
Liabilities
Accounts payable 31,676 223,419 6,654 261,749 382,571
Deferred revenue 1,667
Accrued wages & benefits 62,099 1,601 73,379 137,079 187,605
Total Liabilities 93,775 225,020 80,033 398,828 571,843
Fund Equity
Contributed capital 1,255,169 294,456 1,549,625 1,589,155
Retained earnings:
Reserved for health insurance 352,396 352,396 742,078
Reserved for subsequent year's
expenditures 211,772 125,000 336,772 67,924
Unreserved 2,039,545 999 2,040,544 2,257,120
Total Fund Equity 3,506,486 477,396 295,455 4,279,337 4,656,277 ,
Total Liabilities and ,
Fund Equity 3,600,261 702,416 375,488 4,678,165 5,228,120
The accompanying notes are an integral part of these financial statements. '
C13
Town of Vail, Colorado
Internal Service Funds
Combining Statement of Revenues, Expenses,
' and Changes in Retained Earnings
For the Year Ended December 31, 2000
(With Comparative Totals for 1999)
' Total
Heavy Health Facility Dispatch
' Equipment Insurance Maintenace Services
Fund Fund Fund Fund 2000 1999
Operating Revenues:
' Intergovernmental revenues 211,379 211,379 154,976
Charges for services 1,569,530 1,228,148 1,020,444 3,818,122 5,095,621
Building rents 20,872
Insurance reimbursements 81,881 81,881 28,433
Other 935 935 19,473
' Total Operating Revenues 1,652,346 1,228,148 1,231,823 4,112,317 5,319,375
Operating Expenses:
Operations 1,310,492 1,121,856 2,432,348 4,078,671
Depreciation 504,647 89,891 594,538 562,321
Health claims, premiums, and dividends 1,533,962 1,533,962 1,241,288
Total Operating Expenses 1,815,139 1,533,962 1,211,747 4,560,848 5,882,280
Operating Income (Loss) (162,793) (305,814) 20,076 (448,531) (562,905)
' Non-Operating Revenues (Expenses):
' Interest income 72,515 41,132 18,064 131,711 99,593
Operating transfers in 412,333
Gain on disposition of equipment 314,875 314,875 398,346
t Total Non-Operating Revenues 387,390 41,132 18,064 446,586 910,272
Net Income (Loss) 224,597 (264,682) 38,140 (1,945) 347,367
Retained Earnings (Deficit) - January 1 2,026,720 742,078 335,465 (37,141) 3,067,122 2,719,755
' Residual Equity Transfers (335 465) (335,465)
Retained Earnings - December 31 _ 2,251,317 477,396 999 _ 2,729,712 3,067,122
The accompanying notes are an integral part of these financial statements.
CM
Town of Vail, Colorado
Internal Service Funds
Combining Statement of Cash Flows
For the Year Ended December 31, 2000
(With Comparative Totals for 1999)
Heavy Health Facility Dispatch Total ,
vy ty Equipment Insurance Maintenance Services
Fund Fund Fund Fund 2000 1999 '
Cash Flows From Operating Activities:
Cash from (to) other funds 1,569,530 1,107,415 431,648 3,108,593 4,520,402
Other receipts of cash 82,815 761,899 844,714 803,246
Cash paid for goods and services (860,762) (1,501,527) (336,108) (2,698,397) (2,838,085)
Cash paid to employees (452,001) (52,104) (782,970) (1,287,075) (2,356,954)
Net Cash Provided (Used)
by Operating Activities 339,582 (446,216) 74,469 (32,165) 128,609
Cash Flows from Noncapital Financing Activities:
Cash from (to) other funds (508,976) (508,976) 412,333 '
Net Cash Provided by Noncapital Financing Activities (508,976) (508,976) 412,333
Cash Flows From Capital '
and Related Financing Activities:
Sale of fixed assets 82,568 82,568 88,612
Purchase of fixed assets (351,871) (46,945) (398,816) (319,897)
Net Cash (Used) by Capital
and Related Financing Activities (269,303) (46,945) (316,248) (231,285)
Cash Flows from Investing Activities:
Interest received 72,515 41,132 18,064 131,711 99,593
Net Cash Provided
by Investing Activities 72,515 41,132 18,064 131,711 99,593
Net Increase (Decrease) in Cash and Cash Equivalents 142,794 (405,084) (508,976) 45,588 (725,678) 409,250
Cash and Cash Equivalents at Beginning of Year 1,054,898 824,749 508,976 71,839 2,460,462 2,051,212
Cash and Cash Equivalents at End of Year 1,197,692 _ 419,665 117,427 _ 1,734,784 - 2,460,462 '
Reconciliation of Operating Income (Loss) to Net Cash
Provided (Used) by Operating Activities
Operating Income (Loss) (162,793) (305,814) 20,076 (448,531) (562,905) '
Adjustments:
Depreciation 504,647 89,891 594,538 562,320
(Increase) decrease in accounts receivable (119,066) (38,276) (157,342) (32,558)
(Increase) decrease in inventory 4,882 4,882 (8,702)
(Increase) decrease in prepaid expenses (1,217) (47,060) (48,277) (51,702)
Increase(decrease)in accounts payable (11,710) 26,258 3,769 18,317 140,938
(Decrease) in deferred revenue (1,667) (1,667) 1,667
Increase (decrease) in accrued wages and benefits 5,773 1,133 (991) 5,915 79,551
Total Adjustments 502,375 (140,402) 54,393 416,366 691,514 ,
Net Cash Provided (Used)
by Operating Activities 339,582 (446,216) 74,469 (32,165) 128,609
Schedule of Non-Cash Investing Activity:
Acquisition of equipment contributed by
another fund 181,484 16,000 197,484 _ 297,321
The accompanying notes are an integral part of these financial statements.
C15
Town of Vail, Colorado
Internal Service Funds
Heavy Equipment Fund
Schedule of Revenues and Expenses
Budget (Non-GAAP Basis) and Actual With a Reconciliation to GAAP Basis
For the Year Ended December 31, 2000
(With Comparative Amounts for 1999)
' 2000 1999
Variance
Favorable
Budget Actual (Unfavorable) Actual
Revenues:
Operating charges 1,223,528 1,181,536 (41,992) 1,187,013
Replacement charges 396,620 387,994 (8,626) 361,487
Insurance reimbursements 41,800 81,881 40,081 28,433
Other 935 935 1,521
' Sale of assets 103,800 82,568 (21,232) 88,612
Interest on investments 20,000 72,515 52,515 44,582
' Total Revenues 1,785,748 1,807,429 21,681 1,711,648
Expenses:
Vehicle maintenance and fuel 1,264,489 1,286,707 (22,218) 1,194,745
' Capital outlay 585,750 374,666 211,084 301,449
Total Expenses 1,850,239 1,661,373 188,866 1,496,194
Net Income - Non-GAAP Basis 146,056 215,454
Book value of retired equipment 232,307 309,734
Accrued vacation (990) 360
Depreciation (504,647) (480,651)
Assets purchased 351,871 271,319
Net Income - GAAP Basis 224,597 316,216
The accompanying notes are an integral part of these financial statements.
C16
I
Town of Vail, Colorado
Internal Service Funds
Health Insurance Fund
Schedule of Revenues and Expenses
Budget (GAAP Basis) and Actual
For the Year Ended December 31, 2000
(With Comparative Amounts for 1999)
2000 1999 ,
Variance
Amended Favorable
Budget Actual (Unfavorable) Actual
Revenues: '
Insurance premiums 1,193,289 1,228,148 34,859 1,162,051
Interest on investments 33,750 41,132 7,382 36,257
Insurer proceeds 5,237
Total Revenues 1,227,039 1,269,280 42,241 1,203,545
Expenses:
Health claims 1,313,677 1,313,379 298 1,062,638
Premiums 140,362 142,345 (1,983) 165,536 ,
Administrative fees 25,000 (25,000)
Short-term disability payments 23,000 53,238 (30,238) 13,114
Total Expenses 1,477,039 1,533,962 (56,923) 1,241,288
The accompanying notes are an integral part of these financial statements. '
C17
Town of Vail, Colorado
Internal Service Funds
Dispatch Services Fund
1 Schedule of Revenues and Expenses
Budget (Non-GAAP Basis) and Actual With a Reconciliation to GAAP Basis
For the Year Ended December 31, 2000
(With Comparative Amounts for 1999)
2000 1999
Variance
Amended Favorable
Budget Actual (Unfavorable) Actual
Revenues:
Intergovernmental revenue 205,800 211,379 5,579 154,976
Charges for services 1,026,023 1,020,444 (5,579) 569,982
Other 15,400
Interest on investments 18,064 18,064 1,318
Operating transfer from General Fund 412,333
Total Revenues 1,231,823 1,249,887 18,064 1,154,009
Expenses:
Salaries and benefits 1,068,464 1,018,939 49,525 1,000,665
Operating expenses 89,700 108,286 (18,586) 65,335
Capital outlay 65,850 51,548 14,302 50,215
Total Expenses 1,224,014 1,178,773 45,241 1,116,215
Net Income - Non-GAAP Basis 71,114 37,794
Accrued vacation 9,972 (43,107)
Depreciation (89, 891) (80,406)
Assets purchased 46,945 48,578
Net Income (Loss) - GAAP Basis 38,140 (37,141)
The accompanying notes are an integral part of these financial statements.
1 C18
Trust and Agency Funds
1
Expendable Trust Funds are used to account for assets held by the
government as an agent for individuals, private organizations, other ,
governments and/or other funds.
Pension Trust Fund - This fund is used to account for the accumulation of resources for pension
benefit payments to qualified former and current Town of Vail and Vail Recreation District
employees.
Deferred Compensation Fund - This fund is used to account for assets held for employees in
accordance with the provisions of the Internal Revenue Code Section 457.
Town of Vail, Colorado
Expendable Trust Funds
Combining Balance Sheet
December 31, 2000
(With Comparative Totals for 1999)
Total
Deferred
Pension Compensation
Trust Plan 2000 1999
Assets,
Cash and investments -
restricted 27,989,949 2,997,065 30,987,014 32,671,376
Loans to participants 317,290 317,290 360,130
Total Assets 28,307,239 2,997,065 31,304,304 33,031,506
Liabilities and Fund Equity
Liabilities
r Deficit in pooled cash 13,587
Deferred revenue 9,541
Accounts payable
Total Liabilities 23,128
Fund Equity
1 Fund Balance:
Reserved 28,307,239 2,997,065 31,304,304 33,008,378
Total Fund Equity 28,307,239 2,997,065 31,304,304 33,008,378
Total Liabilities and
Fund Equity 28,307,239 2,997,065 31,304,304 33,031,506
The accompanying notes are an integral part of these financial statements.
C19
i
1
Town of Vail, Colorado
Expendable Trust Funds
Combining Statement of Revenues, Expenses, and Changes in Fund Balances
For the Year Ended December 31, 2000
(With Comparative Totals for 1999)
Total
Deferred ,
Pension Compensation
Trust Plan 2000 1999
Operating Revenues:
Employee contributions 92,248 273,757 366,005 295,600
Employer contributions 1,535,069 1,535,069 1,529,904
Realized and unrealized gains (losses) (2,053,941) (29,265) (2,083,206) 2,591,148
Total Operating Revenues (426,624) 244,492 (182,132) 4,416,652
Operating Expenses:
Professional fees 67,560 18,181 85,741 129,874
Benefits paid 3,333,227 250,802 3,584,029 1,935,136
Total Operating Expenses 3,400,787 268,983 3,669,770 2,065,010
Operating Income (Loss) (3,827,411) (24,491) (3,851,902) 2,351,642
Non-Operating Revenues:
Investment income 2,147,828 2,147,828 1,324,722
Total Non-Operating Revenues 2,147,828 2,147,828 1,324,722
Net Income (Loss) (1,679,583) (24,491) (1,704,074) 3,676,364
Fund Balances - January 1 29,986,822 3,021,556 33,008,378 29,332,014
Fund Balances - December 31 28,307,239 2,997,065 31,304,304 33,008,378
The accompanying notes are an integral part of these financial statements.
C20
Town of Vail, Colorado
Pension Trust Fund
Town of Vail Employees Pension Trust Fund
Comparative Statement of Revenues, Expenses, and Changes in Fund Balances
For the Years Ended December 31, 2000 and 1999
2000 1999
Operating Revenues:
Employee contributions 92,248 17,330
1 Employer contributions 1,535,069 1,529,904
Realized and unrealized gains (losses) (2,053,941) 2,129,378
' Total Operating Revenues (426,624) 3,676,612
Operating Expenses:
Professional fees 67,560 112,723
Benefits paid 3,333,227 1,733,881
Total Operating Expenses 3,400,787 1,846,604
Operating Income (Loss) (3,827,411) 1,830,008
' Non-Operating Revenues:
Investment income 2,147,828 1,324,722
Total Non-Operating Revenues 2,147,828 1,324,722
Net Income (Loss) (1,679,583) 3,154,730
Fund Balances - January 1 29,986,822 26,832,092
'
Fund Balances -December 31 28,307,239 29,986,822
1 The accompanying notes are an integral part of these financial statements.
i C21
Town of Vail, Colorado
Expendable Trust Fund ,
Deferred Compensation Plan Fund
Comparative Statement of Revenues, Expenses and Changes in Fund Balances
For the Years Ended December 31, 2000 and 1999
2000 1999
Operating Revenues:
Contributions 273,757 278,270 '
Realized and unrealized gains (losses) (29,265) 461,770
Total Operating Revenues 244,492 740,040
Operating Expenses:
Professional fees 18,181 17,151
Benefits paid 250,802 201,255
Total Operating Expenses 268,983 218,406
Excess of Revenues Over (Under) Expenses (24,491) 521,634 r
Fund Balances - January 1 3,021,556 2,499,922
Fund Balances - December 31 2,997,065 3,021,556
The accompanying notes are an integral part of these financial statements.
C22
General Fixed Assets
1
Town of Vail, Colorado
Schedule of General Fixed Assets - 1
By Function
December 31, 2000
Improvements ,
Other than
Total Land Buildings Buildings Equipment
Town of Vail
General government 18,639,247 15,346,919 2,065,227 344,859 882,242
Public Safety 6,187,384 4,488,460 291,841 1,407,083
Public Works 1,660,638 1,453,442 207,196
Transportation 7,127,369 18,906 7,108,463 '
Parking 25,841,971 23,387,387 1,733,205 721,379
Facility Maintenance 52,354 52,354
Housing 5,512,087 5,490,294 21,793
Library 3,808,101 2,562,604 165,345 1,080,152
Recreation 3,644,678 3,359,336 126,761 158,581
Total General
Fixed Assets 72,473,829 15,346,919 41,353,308 4,156,152 11,617,450 ,
i
i
1
The accompanying notes are an integral part of these financial statements.
C23
I
General Long-Tel at Debt
1 -
Town of Vail, Colorado
Comparative Schedule of General Long-Term Debt '
December 31, 2000
2000 1999
General Obligation Series 1992A 5,200,000 6,000,000
Sales tax revenue bonds Series 1992B 5,805,000 6,180,000
Series 1998A 8,760,000 8,760,000
Series 1998B 735,000 735,000
Capitalized lease agreements 418,073 548,615
Accrued vacation pay 578,045 514,334
i
Total 21,496,118 22,737,949
Amount available and to be
provided for payment of
long-term debt:
Amount Available:
From debt service funds 170,352 163,731
To be Provided:
From sales taxes and
other sources 21,325,766 22,574,218
Total 21,496,118 22,737,949 '
1
1
1
The accompanying notes are an integral part of these financial statements.
C24
' Town of Vail, Colorado
Debt Service
Schedule of Bond Principal and Interest
Requirements in Future Years
General Obligation Refunding Bonds Series 1992A
' December 31, 2000
' Original issue $7,500,000, interest rate 3.00% to 5.80% with June and December coupon dates.
Bonds maturing June 2005 and thereafter are subject to redemption at 101 % of par value through
November 30, 2003 and at par value thereafter for maturity after December 31, 2002.
i Year Principal Interest Total
2001 1,000,000 306,400 1,306,400
1 2002 1,050,000 249,900 1,299,900
2003 1,150,000 189,000 1,339,000
2004 1,250,000 120,000 1,3 70,000
2005 750,000 45,000 795,000
5,200,000 910,300 6,110,300
i
i
1
i
i
i
1
1
1
The accompanying notes are an integral part of these financial statements.
C25
Town of Vail, Colorado
Debt Service '
Schedule of Bond Principal and Interest
Requirements in Future Years '
Sales Tax Revenue Refunding and Improvement Bond Series 1992B
December 31, 2000
Original issue $15,165,000, interest rate 3.00% to 6.125% with June and December coupon dates '
Bonds maturing June 1, 2005 and thereafter are subject to redemption at 101% of par value at
December 1, 2002 through May 31, 2003 and at par value thereafter.
Year Principal Interest Total
2001 235,000 345,607 580,607 ,
2002 260,000 331,428 591,428
2003 230,000 321,638 551,638
2004 210,000 308,738 518,738
2005 815,000 278,288 1,093,288
2006 1,315,000 213,762 1,528,762
2007 390,000 162,007 552,007
2008 415,000 137,660 552,660
2009 440,000 111,934 551,934 '
2010 470,000 84,525 554,525
2011 495,000 55,279 550,279
2012 530,000 24,500 554,500
5,805,000 2,375,366 8,180,366
The accompanying notes are an integral part of these financial statements. '
C26
1
Town of Vail, Colorado
' Debt Service
Schedule of Bond Principal and Interest
Requirements in Future Years
1 Tax Exempt Sales Tax Revenue Bonds, Series 1998A
December 31, 2000
' Original principal issue $8,760,000, interest rate 4.25% to 4.45% with June and December coupon dates. Bonds maturing on and
1 after December 1, 2009 are subject to redemption prior to maturity at the option of the Town, in whole or in part in integral
multiples of $5,000, and if in part in such order of maturities as the Town shall determine and by lot within a maturity, on
December 1, 2008 and on any date thereafter, at a redemption price equal to par, plus accrued interest to the redemption date.
Year Principal Interest Total
' 2001 386,628 386,628
2002 386,628 386,628
2003 386,628 386,628
' 2004 386,628 386,628
2005 386,628 386,628
2006 386,628 386,628
2007 985,000 386,628 1,371,628
' 2008 1,425,000 344,766 1,769,766
2009 1,485,000 283,490 1,768,490
2010 1,550,000 218,150 1,768,150
2011 1,625,000 149,176 1,774,176
2012 1,690,000 76,050 1,766,050
' 8,760,000 3,778,028 12,538,028
I
1
1
' The accompanying notes are an integral part of these financial statements.
' C27
Town of Vail, Colorado
Debt Service '
Schedule of Bond Principal and Interest
Requirements in Future Years
Taxable Sales Tax Revenue Bonds, Series 1998B
December 31, 2000
Original principal issue $735,000, interest rate 6.00% to 6.05% with June and December coupon dates. '
The bonds are not subject to redemption prior to maturity.
Year Principal Interest Total
2001 44,288 44,288
2002 44,288 44,288
2003 44,288 44,288 '
2004 44,288 44,288
2005 44,288 44,288
2006 360,000 44,288 404,288
2007 375,000 22,688 397,688
735,000 288,416 1,023,416
The accompanying notes are an integral part of these financial statements.
C28
Road and Bridge
1
Fonn Approved '
The public report burden for this infonnation collection is estimated to average 380 hours annually. OMB No. 2125-0032
City or County: VAIL
LOCAL HIGHWAY FINANCE REPORT YEAR Eivi)iiV(r : r
December 2000
This Information From The Records Of (example - City of_ or County Prepared By: CtllC1J1llNt1 B. SluuLlrtc, CPA
TOWN OF VAIL Phone: (970) 479-2119 ,
1. DISPOSITION OF HIGHWAY-USER REVENUES AVAILABLE FOR LOCAL GOVERNMENT EXPENDITURE
A. Local B. Local Receipts from D. Receipts from '
ITEM Motor-Fuel Motor-Vehicle State Highway- Federal Highway
Taxes Taxes User Taxes Administration
1. Total receipts available '
2. Minus amount used for collection expenses
I3. Minus amount used for nonhighway purpose
4. Minus amount used for mass transit
b. Remainder used for highway purposes
II. RECEIPTS FOR ROAD AND STREET PURPOSES DISBURSEMENTS FOR ROAD AND STREET PURPO'Sq
ITEM AMOUNT 1'1'EM AMOUNT ,
A. Receipts from local sources: A. Local highway disbursements:
1. Local highway-user taxes 1. Capital outlay (from page 2) 1,308,615
a. Motor Fuel (from Item I.A.5.) 2. Maintenance: 891,175
b. Motor Vehicle (from Item I.B.5.) 3. Road and street services:
c. Total (a.+b.) a. Traffic control operations 171,610
2. General fund appropriations 0120,502,424 b. Snow and ice removal 732,188
3. Other local imposts (from page 2) c. Other ,
4. Miscellaneous local receipts (from page 21 691,170 d. Total (a. through c.) 903,798
5. Transfers from toll facilities 4. General administration & miscellane 122,585
6. Proceeds of sale of bonds and notes: 5. Hig way law en orcement and sa et 846,742
a. Bonds - Original Issues 6. Total (1 through 5) 4,072,915 '
b. Bonds - Refunding Issues B. Debt service on local obligations:
c. Notes 1. Bonds:
d. Total (a. + b. + c.) 0 a. Interest
7. Total (1 through 6) 3,847,406 b. Redemption '
B. Private Contributions c. Total (a. + b.) 0
C. Receipts from State government 2. Notes:
(from page 2) 225,509 a. Interest
D. Receipts from Federal Government b. Redemption '
(from page 2) 0 c. Total (a. + b.) 0
h. "total receipts (A.7 + B + C + D) 4,0'/2,915 3. 't'otal (1.c + 2.c) ~ 0
C. Payments to State for highways
D. Payments to toll facilities
E. Total disbursements (A.6 + B.3 + C 4,0'/2,91 S
IV. LOCAL HIGHWAY DEBT STATUS
(Show all entries at par)
Opening Debt Amount Issued Redemptions Closing Debt
A. Bonds (Total) 0
1. Bonds (Refunding Portion) '
B. Notes ('total)
Notes and Comments:
r
FORM FHWA-536 (Rev. 12-96) PREVIOUS EDITIONS OB~ui_r.TE (Next Page) '
C29
STATE:
Colorado
' LOCAL HIGHWAY FINANCE REPORT YEAR Elvliuvt.r (mm/yy):
December 2000
II. RECEIPTS FOR ROAD AND STREET PURPOSES - DETAIL
' ITEM ITEM ANivui,4 it
A.3. Other local imposts: A.4. Miscellaneous local receipts:
' a. Property Taxes and Assesments a. Interest on investments
b. Other local imposts: AMOUNT b. Other
1. Sales Taxes c. Transfers
2. Traffic Fines d. Capital Credits
3. Specific Ownership Tax 160,385 e. Sale of Assets
4. Motor Vehicle Registration 27,403 f Fees/Licenses/Permits
5. From Cities/Counties 466,024 g. Service Performed
6. Total (I. through 5.) 653,812 h. Refunds of Expenditures 691,170
c. Total (a. + b.) 653,812 i. Total (a. through h.) 691,170
(Carry forward to page 1) (Carry forward to page 1)
ITEM AMOUNT ITEM AMOUNT
C. Receipts from State Government D. Receipts from Federal Governm
1. Highway-user taxes 225,509 1. FHWA (from Item I.D.5.)
2. State general funds 2. Other Federal agencies:
3. Other State funds: a. Forest Service
a. State bond proceeds b. FEMA
I b. Project Match c. HUD
c. (Specify) d. Mineral Leasing
d. (Specify) e. Pay Lieu of Tax
e. (Specify) f Other Federal
' f Total (a. through e.) 0 g. Total (a. through f.) 0
4. Total (I. + 3.fl 225,509 3. Total (I.+ Z.g)
(Carry forward to page 1)
' III. DISBURSEMENTS FOR ROAD AND STREET PURPOSES - DETAIL
ON NATIONAL OFF NATIONAL
' HIGHWAY HIGHWAY TOTAL
SYSTEM SYSTEM
(a) (b) (c)
' A.1. Capital outlay:
a. Right-Of-Way Costs 0
b. Engineering Costs 94,189 94,189
c. Construction:
(1). Capacity Improvements 0
(2). System Preservation 1,214,426 ( .1,214,426
(3). Safety And Other 0
(4). Total Construction (1)+(2)+(3) 0 1,214,426 1,214,426
' d. Total Capital Outlav (Lines I.a. + l'.b. + 1.c.4) 0 1,308,615 1,308,615
(Carry forward to page 1)
Notes and Comments:
r
FORM FHWA-536 (Rev.12-96) PREVIOUS EDITIONS OBSOLETE
C30
UNDERTAKING TO PROVIDE
CONTINUING DISCLOSURE
1
1
1
1
1
1
1
1
1
1
' Town of Vail, Colorado
Issuer's Annual Report
' Update of Official Statement Tables to be Updated
Tables 1,111, and IV
December 31, 2000
TABLET
Debt Service Coverage
1996 1997 1998 1999 2000
1 Pledged Revenues $13,719,308 $14,747,419 $15,030,386 $14,509,421 $15,232,587
Maximum Annual
Debt Service $2,324,453 $2,324,453 $2,324,453 $2,324,453 $2,324,453
1 Coverage Factor 5.90x 6.34x 6.47x 6.24x 6.55x
' TABLE III
History of Town 4% Sales Tax Receipts
' Sales Tax Percent
Y WlectinnLW Increase
1996 $ 13,719,308 -
' 1997 $ 14,747,419 7.49%
1998 $ 15,030,386 1.92%
1999 $ 14,509,421 -3.47%
2000 $ 15,232,588 4.98%
' (1) The reported Sales Tax Collections vary from the sales tax revenues
reported in the Town's audited financial statements because one-time
payments of sales tax on, for example, the sale of business assets or the
' settlement of a sales tax claim, are not included above.
' TABLE IV
Monthly Comparison of Collections of Sales Tax
' 12-month Period Ended 12-month Period Ended
December 31, 1999 December 31, 2000 Percent Change
Current Year Current Year Current Year
' Month Month To Date Month To Date Month To Date
January $2,066,459 $2,066,459 $2,034,529 $2,034,529 -1.5% -1.5%
February 2,021,486 4,087,945 2,223,670 4,258,199 10.0% 4.2%
March 2,415,202 6,503,147 2,545,573 6,803,772 5.4% 4.6%
' April 952,843 7,455,990 926,771 7,730,543 -2.7% 3.7%
May 370,864 7,826,854 388,121 8,118,664 4.7% 3.7%
June 692,811 8,519,665 721,774 8,840,438 4.2% 3.8%
July 1,130,883 9,650,548 1,235,470 10,075,908 9.2% 4.4%
' August 1,050,004 10,700,552 1,038,516 11,114,424 -1.1% 3.9%
September 806,600 11,507,152 817,313 11,931,737 1.3% 3.7%
October 536,204 12,043,356 547,201 12,478,938 2.1% 3.6%
' November 582,260 12,625,616 691,445 13,170,383 18.8% 4.3%
December 1,883,805 14,509,421 2,062,205 15,232,588 9.5% 5.0%
' Undertkg D 1
Town of Vail, Colorado
Issuer's Annual Report
Update of Official Statement Tables to be Updated
Tables V and VI '
December 31, 2000
TABLE V '
Sales Tax Collections by Principal Sales Tax Generators
Annual Sales Tax Total Annual % of Total Annual Sales Tax ,
Paid By Ten Sales Tax Collected Collections Generated by
Year Princinal Cenerators by Town Ten Princinal Generators
1996 $ 4,066,258 $ 13,719,308 29.6%
1997 $ 4,315,365 $ 14,747,419 29.3% '
1998 $ 4,640,560 $ 15,030,386 30.9%
1999 $ 4,590,537 $ 14,509,421 31.6%
2000 $ 4,866,152 $ 15,232,588 31.9% ,
TABLE VI ,
Capital Projects Fund 2000 Actual
Projected 2001-2004
2000 2001 2002 2003 2004 ,
Revenues:
Sales tax $6,608,497 $6,685,065 $6,919,042 $7,161,209 $7,411,851
Federal grants 49,425 397,223 275,000 300,000 230,000 '
CDOT reimbursement 1,000,000
Interest on investments 551,445
Leases - Vail Commons 139,480 149,480 149,480 149,480 149,480 '
Buy-Down program 117,511 1,000,000 1,000,000 1,000,000 1,000,000
Sale of Arosa Garmisch units 1,117,500
Other 774,470 112,340 237,340 100,000 100,000
Total Revenue 8,240,828 9,461,608 9,580,862 8,710,689 8,891,331 '
Expenditures:
Equipment purchases 1,463,559 3,104,122 1,914,507 1,782,372 1,346,000
Maintenance 855,757 1,185,000 1,000,000 750,000 771,000 '
Master planning 56,575
Street reconstruction 1,268,548 475,000 675,000 1,675,000 2,450,000
Buildings and improvements 516,867 1,122,000 4,815,000 740,000 959,000
Housing programs 2,456,854 '
Streetscape projects 141,581 500,000 1,600,000
Housing programs 1,500,000 1,100,000 1,100,000 1,100,000
Other improvements 222,424 210,000 185,000 185,000 165,000
Transfer to Debt Service Fund 2,288,506 2,324,908 2,328,929 2,334,053 2,332,153 '
Total Expenditures 9,270,671 10,421,030 13,618,436 8,566,425 9,123,153
Revenues Over (Under) Expenditures (1,029,843) (959,422) (4,037,574) 144,264 (231,822) '
Beginning Fund Balance 7,856,560 7,856,560 7,856,560 7,856,560 7,856,560
Residual equity transfers 1,797,768
Ending Fund Balance 8,624,485 6,897,138 _ 3,818,986 8,000,824 7,624,738 '
Undertkg D 2
Town of Vail, Colorado
Issuer's Annual Report
Update of Official Statement Tables to be Updated
Table XIX
December 31, 2000
TABLE XIX
History of General Fund Revenues,
Expenditures, and Changes in Fund Balances
1996 1997 1998 1999 2000
' Revenues:
General sales taxes $ 8,444,073 $ 7,990,079 $ 8,298,951 $ 8,113,554 $ 8,760,101
Property and ownership taxes 1,925,326 1,985,938 2,078,382 2,157,937 2,243,281
Resort fees 1,024,537 2,065,245 2,043,210 1,710,061 1,961,723
Franchise fees 530,692 533,894 548,385 564,419 576,904
Penalties and interest
on delinquent taxes 3,804 3,219 27,425 23,256 29,350
Licenses and permits 921,324 854,586 784,934 601,025 695,711
Intergovernmental revenues 1,149,716 1,641,425 1,618,425 1,438,282 1,376,493
Charges for services 329,860 328,415 663,163 212,488 2,217,293
Fines and forfeits 277,408 212,815 235,954 223,748 279,367
Interest 316,638 276,107 277,779 184,028 391,781
Rents 143,706 151,461 152,877 119,953 427,329
Other 145,212 170,823 148,296 338,322 161,024
Total 15,212,296 16,214,007 16,877,781 15,687,073 19,120,357
Expenditures:
General government 4,400,425 4,633,475 4,722,337 4,892,726 4,342,608
Public safety 4,180,163 4,259,775 5,228,940 4,614,427 4,933,470
Public works and transportation 4,248,902 4,950,572 4,622,108 4,564,004 7,156,067
Economic development and
community assistance 888,959 888,680 1,518,937 1,145,971 900,001
Municipal library 589,419 552,628 599,557 661,636 716,577
Total 14,307,868 15,285,130 16,691,879 15,878,764 18,048,723
Excess of Revenues Over
' (Under) Expenditures 904,428 928,877 185,902 (191,691) 1,071,634
Other Financing Sources (Uses):
Capital leases 8,210 10,665
Operating transfers out (917,650) (89,494) (1,026,162) (490,465)
Total (909,440) (89,494) (1,026,162) (479,800)
Excess of Revenues Over
(Under) Expenditures and Other
Financing Sources (Uses) (5,012) 839,383 (840,260) (671,491) 1,071,634
Fund Balances:
Beginning 4,329,934 4,324,922 5,164,305 4,324,045 3,652,554
Residual equity transfers 121
Ending 4,324,922 5,164,305 4,324,045 3,652,554 4,724,309
' Undertkg D 3
Town of Vail, Colorado
Issuer's Annual Report
Update of Official Statement Tables to be Updated
Tables XX and XXI
December 31, 2000
TABLE XX
General Fund 2000 and 2001
Budget Summary and Comparison
2000
Amended 2000 2001
Budget Actual Budget
Revenues:
General sales taxes $8,593,000 $8,760,101 $8,893,755
Property and ownership taxes 2,255,552 2,243,281 2,567,758
Resort fees 1,890,000 1,961,723 1,927,800
Franchise fees 579,460 576,904 581,785
Penalties and interest
on delinquent taxes 25,000 29,350 23,700
Licenses and permits 710,377 695,711 725,400
Intergovernmental revenues 1,405,526 1,376,493 1,384,253
Charges for services 1,975,214 2,217,293 2,171,841
Fines and forfeits 300,199 279,367 209,458
Interest 275,000 391,781 185,000
Rents 420,258 427,329 498,311
Other 85,644 161,024 85,850
Total 18,515,230 19,120,357 19,254,911
Expenditures:
Town officials 1,058,049 977,542 1,130,020
Administrative 2,223,165 2,169,297 2,193,585
Community development 1,254,671 1,195,769 1,261,913
Public safety - Police 3,833,291 3,607,220 3,772,027
Public safety - Fire 1,446,244 1,326,250 1,413,978
Public works 2,289,912 2,174,096 2,380,252 '
Public transportation 2,641,397 2,639,831 2,886,000
Parking 370,359 399,260 372,739
Facility maintenance 2,023,098 1,942,880 2,166,164
Public library 729,048 716,577 753,121 '
Contributions and special events 940,930 900,001 780,420
Total 18,810,164 18,048,723 19,110,219
Revenue Over (Under)
Expenditures (294,934) 1,071,634 144,692
Beginning Fund Balance 3,652,554 3,652,554 4,724,309
Residual equity transfers 121
Ending Fund Balance 3,357,620 4,724,309 4,869,001
TABLE XXI ,
Outstanding Revenue Obligations
Outstanding
Ism Principal
Sales Tax Refunding and Improvement Bonds, Series 19928 $5,805,000
Tax-Exempt Sales Tax Revenue Refunding Bonds, Series 1998A 8,760,000
Taxable Sales Tax Revenue Refunding Bonds, Series 1998B 735,000 '
Total $15,300,000
Undertkg D 4 ,
A 1.
To: Vail Town Council
From: Staff: Bob McLaurin, George Ruther, Russ Forrest
Date: June 19, 2001
Subject Vail Center Capital and Operating Budget
1. PURPOSE
The purpose of the June 19th evening meeting on the Vail Center is to request the Town
Council's direction on the questions in attachment A which are primarily focused on:
• The program uses i.e., recreation, culture, and education, that should be
included in the directions to the design team
• Time frame for construction - Do you want to be able to build something
regardless of private fund raising.
• Basic Financing Questions (Do we need to explore other revenue sources if
donations are reduced, viability of RETT)
2. PROJECT OBJECTIVES
• The facilities plan will build upon the community facility ideas and lands that
have been identified through community surveys and the Vail Tomorrow,
Common Ground, Lionshead Master Plan, and other community processes.
• The facilities programming will complement both recreational (e.g., skiing and
mountain sports) and cultural (e.g., art, performing arts) amenities that exist
in the Vail Valley so as to create a world class network of community facilities
in the Valley.
• The facilities shall be outstanding in their design and programming. Potential
residents and guests would be drawn to Vail because of them. These should
be unique facilities.
• The facilities will serve both Vail Valley residents and guests.
• Public-private partnerships will be pursued to finance the development of the
facilities.
3. SUMMARY OF COUNCIL DECISIONS TO-DATE:
• On September 21, 1999; November 16, 1999; and on March 14, 2000 the
Town Council affirmed the list of public uses that would be considered further,
primarily a 2nd sheet of ice, a family activity center,
learning/meeting/performing arts facility (convertible floor space which can
convert into either a meeting space or a performing arts/event venue), and
affordable housing.
• On July 18, 2000 the Town Council eliminated alternative 3 from further
consideration.
~ M
• On August 1, 2000 the Town Council directed staff to move forward with a
2001 ballot initiative.
• On August 1, 2000 the Town Council directed staff to:
- Foster the redevelopment and enhancement of existing hotel properties
near the project site.
- Work with VVTCB to encourage existing hotels to commit rooms at a
competitive price for meetings and functions.
- When refining the design for the project site, identify phasing plans that
could allow the expansion of the meeting center and a future hotel in a
phase 2 plan if the market demonstrated it was necessary to make the
meeting center operate successfully.
- Identify alternative mass transit technologies to move people more
efficiently along the in-town route.
• On August 15, 2000 the Town Council directed the Town Manager to sign a
contract with the White River Institute to assist in the development of a fund
raising campaign for all the public uses and to also help refine the concept of
a "learning center."
• On May 23, 2000 and on September 5, 2000, the Town Council decided to
stay with the existing design team. The Council did indicate that obtaining a
third party designer to provide a critique of the design and to enrich the
thinking of the design team would be valuable.
• On December 12, 2000 the Town Council indicated its support for the
concept paper.
• On December 19, 2000 the Town Council developed a square footage and
use "wish list."
• On February 71h, 2001, the Town Council reviewed a draft contract with
EDAW and reaffirmed its interest in moving forward with the existing design
team.
• On March 6th the Finance Team reviewed the capital and operational plans
with the Town Council.
• On April 17th the Town Council gave direction to move forward with a design
contract with EDAW to design the Vail center to include a: 2"d Sheet of Ice,
Skate park, Youth Center, climbing wall, meeting facility with break out space,
limited retail to support the facility, 300 seat theatre, and approximately 15
units of affordable housing.
• On May 8th, the Town Council directed staff to evaluate eliminating the 300-
seat theatre and to place a theatrical fly on the 20,000 square foot meeting
room.
• On May 22, 2001 the Town Council decided not to have a facilitated meeting
but rather to vote on each element of the Vail Center program on June 19tH
4. Question and Answers
On March 6'h Council asked a variety of questions. Attachment B summarizes those
questions and answers and includes a series of frequently asked questions.
Y
5. PERFORMING ARTS
On June 4th, a cross section of performing arts interests met at the Vail Library to discuss
what the Vail Center should provide in the way of performing arts. After a very
constructive discussion the following conclusions were reached:
- A space should be reserved for a 1,300 seat theatre
- A 200-seat auditorium should be included into the conference space.
- A 10-year cultural arts plan should be developed for Vail.
- Make the 20,000 square foot space performance-friendly (stage, sound
system)
- Concept A is clearly the preferred alternative.
6. CAPITAL COST ESTIMATES
Two different cost estimators, ARC and Hansel Phelps, have reviewed the Vail Center
program elements identified by Council in December and developed cost estimates for
those uses (Attachment C). Since March 6th staff and individual Council members have
met with representatives of Vail Resorts to discuss the Lionshead Parking Structure. At
this time staff would propose eliminating the parking costs of $14.5 million and allow Vail
Resorts to further investigate redeveloping the Lionshead Parking Structure. This idea is
only viable if Council conceptually accepts the idea of developing for sale development
above the parking structure. Below are three Alternatives.
Alternative A: integrates the public uses with a new parking structure. The
square footage for the meeting space went up because it includes additional
space for a 200 seat auditorium, more space than anticipated for pre convene
space, larger kitchen and loading and delivery. The cost for the ice rink did
decrease in Alternative A after further analysis.
Alternative A With Phasing:
Phase one would include:
1) 20,000 square foot ballroom, 2-5,000 square foot break out spaces, 1
Board room
2) Reserving space for a 1,200 seat performing arts facility
3) Break out space
4) Recreational Uses (Ice, Skate Park, Youth Center, Climbing Wall,
Indoor Playground)
1
Phase Two would include (This could be created as soon as dollars are
generated for capital and operation):
1) Construction of a performing arts facility
2) Phasing in additional breakout/learning center space utilizing the
Library and space currently on the 2"d floor of the conference facility.
This space includes a 1200 square foot planning room, 2500 sq. ft.
dialogue room, 1000 sq. ft. class room, 2nd 400 square foot
boardroom, 1000 square foot reading room, 3000 square foot learning
studio, 3000 square foot learning studio, 1000 sq. ft. business center,
and a 1000 square foot technology center.
Alternative B: Alternative B includes the original public uses considered on April
17th. Opportunities do exist to phase some of the additional space such as the
3000 square foot learning studio, 1000 sq. ft. business center, and a 1000 square
foot technology center above the Library. However, there would not be the
opportunity to fit or to phase in a 1300 seat performing arts facility. Alternative B
does still include a 300-seat theatre. Council may choose to eliminate this use
completely given the discussion with the Arts community.
Costs of Alternatives
&MTWyof Co6tS
Scenario A Ste, a'.o A Soenario B
Wth Phasing
Corfr,Ca $ 21,088,024 $ 21,088,024 $ 19,462,571
Add. outneaming $ 3,619,200 $ - $ 1,913,344
Ti Arts $ - $ - $ 11,530,975
Rcucadon $ 12,441,395 $ 12,146,027 $ 19,341,906
Retail $ - $ - $ -
Outdoor
Amenities(Street
Scape $ 3,239,010 $ 3,239,010 $ 5,836,929
Subtotal $ 40,387,629 $ 36,473,061 $ 58,085,725
Cther Costs (soft,
escalation) $ 18,584,439 $ 16,759,937 $ 26,641,129
R a Mng $ 2,710,936 $ 2,636,650 $ 3,157,826
Wrldng Capital $ 2,500,000 $ 1,500,000 $ 2,0001000
Parking 500 newpublicsp 500 newpublicsp 0 "Gad spat
Total $ 64,183,004 $ 57,369,648 $ 89,884,680
je Y
Revenue for Alternatives
&mmry of lae emie
S.Gw.;oA ScnarioA S-c..M;oB
Wth Phasing
MIS 3 rrils 3 ails 3 ails.
Property Tax $ 2,100,000 $ 2,100,000 $ 2,100,000
Capital Fund Payment $ 1,300,000 $ 1,500,000 $ 1,500,000
Carfl. ~ ST
a $ 153,075 $ 302724 $ 365,667
$ 24Q000 $ 250,000 $ 800,000
Total/Yew $ 3,793,075 $ 4,152,724 $ 4,755,667
TOVBmds $ 50,574,333 $ 55,36Q648 $ 63,542,227
Pa dog $ -
EndoNnent
Dor-eficns $ 13,608,671 $ 2,000,000 $ 25,177,446
Total-Private $ 13,608,671 $ 2,000,000 $ 26,177,446
Total $ 64,183,004 $ 57,369,648 $ 89,719,673
A new revenue source may be possible that involves creating a surcharge on booking
the conference facility and/or hotel rooms used with the conference facility. Staff would
like the opportunity to further explore this option. The maximum financial flexibility is
provided with altemative A in terms of phasing uses. The ability to provide a space for a
larger performing arts space only is accommodated with alternative A. However, it
should be recognized that the public has not had an opportunity to review the existing
site plans. Also the design team was directed to stop further work on design after the
May 8th worksession. After a decision is made on the uses on June 19th additional public
input on the site plan and floor plans is needed. In addition, input is needed from Vail
Resorts on their interest in alternative A. An alternative C (i.e. a new alternative) may be
required after receiving additional input from the public and/or Vail Resorts.
7. OPERATIONAL FINANCIAL PLAN
Since March 7th the Financial Team has developed a 5-year operational plan. The
operational plan presented on March 7th reflect the documented lost business and
correlates to year 1 of operation in the table below. Attachment D summarizes the five
year plan prepared and the operational numbers for the 15t and 5th year. Taking the
most conservative Alternative of year 1 of operation there would be 59,700 of net new
room nights. At this level of use regardless, assuming a phased approach, the Vail
Center should be able to break even with the following assumptions:
• VVTCB markets the facility utilizing their existing budget plus the additional
incremental lodging tax revenue generated by the Vail Center
• VRD operates the recreational facilities. VRD would develop a fee structure
that would allow them to break even on the uses. VRD needs a long-term
agreement to operate the recreational uses.
• The additional meeting space that would be beneficial for the learning
programs is funded for by private dollars and a private endowment is created
to help pay for the operational costs of this space.
• Development of significant performing arts is funded and operated through
private dollars and a private development.
In the last 3 weeks staff has asked the two largest conference center operators
Spectrum Group and SMG to review the operational assumptions and ERA to review the
numbers. Both feel that the Vail Center would be a financially viable project. ERA also
still believes the project will be successful and could break even from an operational
standpoint. A business plan is also being prepared to better articulate the operational
structure and financial plan.
8. PUBLIC INPUT
Based on the schedule developed in April, staff was planning additional public meetings
to discuss design and financing. These meetings did not move forward because of the
May 8th worksession. However, we did receive valuable input from the arts community
and Vail merchants. It would be reasonable to have additional public input on at least
the site planning and the financial input. However, responding to that input by July 24'n
will be a challenge. An important question that staff has in attachment A is what
additional public input would Council want prior to July 24th. Staff can bring back some
additional ideas on public input opportunities at the next worksession.
9. DESIGN
Further work on design was stopped on May 8th. Site plans and floor plans have been
developed. It would also be possible to develop a massing model. However, it may not
be possible to develop elevations and architectural renderings in time to receive public
input prior to July 24th. In addition, the Council may choose to explore other design
alternatives. Based on Council input on the 19th staff will direct the design team to
make the appropriate revisions in site planning and floor plans so that additional public
input can be received. In addition, further refinement of the cost estimates will be
necessary prior to framing a ballot question. Staff wanted to communicate that multiple
iterations of design and public input will not be possible prior to July 24th. However we
can make modest changes to the plans and display them through floor plans, site plans,
and massing models.
1 0. BENEFITS OF DEVELOPING THE VAIL CENTER
• Development of a community crossroads where residents and guests can enjoy
recreation, learning, and culture.
• $26-$39 million in additional spending per year by additional business that would be
generated from the facility and $1-1.5 million in additional sales tax.
• The facility will generate an additional 59,000 to 90,000 room nights.
This facility will provide additional business in shoulder seasons and provide greater
stability for our employee base.
• This will provide additional amenities for guests and residents which will be critical to
achieve the Town's vision of being "The premier mountain resort community."
• Multiple funding sources will be used to fund the Center and the plan leverages
private funding.
• Younger seasonal employees have identified creating additional activities as a
critical need along with affordable housing to their overall satisfaction. In other words
this could help attract and retain quality employees based on survey work the Vail
Village merchants conducted.
Attachments:
A. Decision Matrix
B. Questions and Answers
C. Uses and Costs
D. Operational Plan reviews and years 1 and 5.
E. Letter on Parking from Arnie Ullvig
F. Letters from meeting planners and hotels
F:\cdev\COUNCIL\MEMOS\01 \COMFAC619memo.doc
r ~
Attachment A
Decision Matrix
Vail Center
June 19, 2001
Decision Space/Description Summary Comments Council Decision
Costs Yes/No
(Hard Costs)
Uses
Phase 1 Phase 1 assumes
that uses can be
built without
private fund
raising within 1-2
years of voter
approval
Conference 20,000 ballroom with $21 million This is the space Ball room-
SDac with (1) 5000 sq. ft break out A/$19million needed for a viable 2 break rms. -
and (1) 6000 sq. ft break out conference facility Auditorium
Auditorium
Recreation Climbing Wall $697950
2"d Sheet of Ice $6,6 million
hard cost +
.745 million
Skate Park (Enclosed) $3.1 mil.
Hard cost
Youth Center $1.3 mil.
(hard cost)
Phase H Adequate space for a 14000 $40-$50 Built when private
seat performing arts facility million dollars raised for
capital and
operating
endowment
Phasing in additional $3.6 million This can be phased
breakout/learning center space in and still maintain
utilizing the Library and space a viable conference
currently on the 2nd floor of the facility.
conference facility. This space
includes a 1200 square foot
planning room, 2500 sq. ft.
dialogue room, 1000 sq. ft.
classroom, 2"d 400 square foot
boardroom, 1000 square foot
reading room, 3000 square
foot learning studio, 3000
square foot learning studio,
1000 sq. ft. business center,
and a 1000 square foot
t' f
technology center.
Finance If Alternative A is explored -
do you support private
development on the site to
pay for the parking?
Does the Council want staff to This could disperse
explore other financing the payment of public
opportunities i.e., conference facilities.
surcharge, Food and
Beverage, lodging tax
Do you support for sale
parking if through shared
ownership and the use of
valet parking it can be more
fully utilized?
Ownership Do you want the Town to own This alternative will
the land and the maximize TOV
improvements and contract control and
with an operator severely limit
private funding
Do you want the Town to own This is the staff
the land and allow a 501 c-3 recommendation. It
build and own the assumes securing
improvements? public access
through an annual
review by the TOV
on booking policy
and maximizes fund
raising possibilities.
Next Steps Do you want the Design Team
and cost estimating team to
update the design and capital
costs in preparation for a July
24 decision on whether to
move forward with a
November vote.
Do you want additional public
input on the design and
financing.
Attachment B
Question and Issues From the
March 6th Town Council Meeting
Operational Issues:
1. How will we assure community access?
Response: There are four ways community use of the facility will be insured:
A. An endowment is proposed to offset the costs for community
groups.
B. The Vail room and other break out space will be fully utilized
by meetings 27% of the year (98 days). The other 73% (267
days) of the year the facility will be available to community
groups and learning center programs (see attached chart).
The learning center programs average 30-40 people per group
so there is still plenty of space for other community functions.
C. Booking guidelines
• TOV would have 10 days to book the facility at anytime on
an annual basis.
• Established not-for-profit groups have the ability book
space annually every year. They would also have the
opportunity to apply for a grant that would defray the cost
of booking the space. There are approximately 30 groups
that book event space in Vail today.
• From October to May, Vail not-for-profit groups could book
space up to 12 months ahead of time.
• From June to September, Vail not for profit groups could
book space up to 6 months ahead of time.
(The operating 501 C-3 would determine Vail not-for-profit
status and set a rate for community groups. They would also
determine grants for community groups to utilize space at no
cost)
D. It is recommended that a Foundation be created to operate the
Vail Center. It is further recommended that two Council
members sit on that Foundation to help ensure that community
accesses is accommodated.
~ S
2. The current operating plan has a very conservative estimate for additional
sales tax generation. Is there a range and what is the upper limit of that
range?
The Table below is a 5 year operating model for the Vail Center.
CONF. CIR CONF. CIR. OUT OF TOWN SALES 4% SALES 1.40%
_ -
NET orkkATING GROSS NET(*) NE]r TAXABLE TAX LODG RS
YEAR REVENUES RNL NIGEIIS RNL NIGHTS VbiiuttS SAM REVENUES TAXREVS
1....-.... $209,005 - 79,600 59,700 _..........._.._.127,842 $27,221,641 $1,088,866 $138,167
2 $228,948 90 800 68100 143,718 $30,618,343 $1,224 734 $155 807
3 $242,656 99,200 74,400 155,625 $33,165,870 $1,326,635 $169 037
.......................................................................0...,4.... 00 .....................82...,............................ 171...,.....501.. $36.. 562.,.573 $1 ....,.462.......,..........$186..
4 $257, 599 11 800.... 503 677...
5 $266,306 118,800 89,100 183,408 $39,110,099 $1,564,404 $199,907
A 25% oFALiu-KHAS BEEN tJSIDTO ACCOUNT FORAROOMNIGUDISPLACII 0,11.
3. How does the Town maintain control of Vail Center?
Response: A fundamental question is how much control does the Town
want? It is recommended that the Town Council approve of a set of broad
operational guidelines that are incorporated into a lease and a deed
restriction for the land to ensure that there is community access to the facility.
In addition, it is recommended that the Town Council have two members on
the 501 c-3 board that could potentially operate the facility. This provides a
significant amount of control while also creating an independent 501 c-3 to
operate the facility which would be much more likely to generate ongoing
private support for the Vail Center.
Capital and Financing Issues :
1. Break out the cost of the 2"d sheet of ice versus the additional cost incurred by
building over the ice rink.
Response: The cost of the ice rink would be approximately $4.2 million
(versus $6 million) if it did not have to support additional structure over the
building.
2. Determine the anticipated maintenance and repair cost of the existing
Lionshead Parking structure so that we can compare the costs of a new
structure
Response: Currently the annual capital maintenance cost for Lionshead is
$30,000-$50,000 per year. It is anticipated that the Lionshead structure will
need a $4-$5 million "redecking" and remodel that would include elevators
and bathrooms in the next 10 years. If a new structure were created today,
the capital maintenance costs would be approximately $10,000/year for the
Y 1
first 3-5 years and then would increase to the current amount. In other words
there is not a significant cost savings on capital maintenance of building a
new parking structure versus maintaining the existing structure.
3. Determine what VR's financial commitment will be to this project.
Response: VR has committed to doing a feasibility study to create a new
parking structure (2300 spaces) which could help the overall parking demand
and potentially eliminate the $14.5 million cost the Vail Center is carrying for
parking. VR will also pursue other ideas for supporting the project.
4. Determine value of condominiums and fractional fee units.
Response: The current Vail Center proposal does not include for-sale
housing. However, the finance team has spent considerable time talking to
developers in East West Partners, Slifer, Smith, and Framption and have the
following conclusions on this issue.
• A time-share product could be successful on the site. The
ERA market analysis also confirms that.
• The absorption rate in Vail could potentially accommodate
40,000 to 50,000 square feet. There may be the physical
capacity of 120,000 square feet. Further design work is
needed to determine the physical viability of this.
• The easiest approach would be for the Town to sell the air
rights of this land. The land value of 72,000 square feet of
private development is approximately $9 million.
• If the Town decided to be the developer, the potential value of
the land and the net return on the development is $22 million-
$25 million.
5. Lobby space seems too big.
Response: This will be evaluated in greater detail during the design process.
6. Two Council members expressed concern over the use of RETT dollars for
recreational uses.
Response: One capital Plan alternative does not use RETT dollars. The other
alternative only uses it for landscaping and streetscape. This is a political
decision for the Town Council to make.
7. How could parking used for private fund raising also be available for the public
when not used by a donor.
Response: Parking spaces have proven to be a valuable component in fund
raising programs. Without parking spaces, the private giving may be reduced by
25% to 33%. One idea to address this issue would be to utilize these spaces for
public valet parking. So if the owner of a space wanted to use it, a valet could
ensure that it is available. Another idea is to have fractionalized ownership so
that donors obtain the number of days parking that they would actually use based
on the value of their contribution. There is not a comparable example that staff
can find for this idea, so it would be hard to determine the impact to the fund
raising campaign. Through some form of shared ownership and a managed
parking area there is the opportunity to optimize the parking.
8. Determine housing demand and how to accommodate that demand.
Staff conservatively (on the high end) believes that 70 FTEs would be generated.
To meet the Town's standard of 30%, 23 employees would need to be provided
housing. It is suggested that this housing could be financed through the housing
authority. See summary of housing costs and revenue below:
Type d E4ojm
Yea-ra rd a IoYreES ....:.:...:.......1...
Pat tirrearfiq(ffis FE) 51
is 7Q....
Ffx.sirig CA ~ a 3~/o cf tctd 2.3
;
(bd for HoWng
Sze d•2 iw I 1
Nf-Ad(7~st/2iml~~o $ 1 6Q(X-
F46W 2
$ 64,00D
Tctel Cost $ 1,=283
D& Ssvos~Yea 7%at25ye $13QCID
N6~oL $240)
.
Tatd Cbst/yeEr $154 OOD
FL~erxe
F~ tMtrth $ffD
f~-t F eryea $ 'ffi
VC ~y
NA Fie $ 154,891.97
......................................................$.........9t~1...
1 9. What is the parking demand and how can it be accommodated
Arnie Ullvig calculates the additional parking demand at 163 spaces (See
attachment E). Vail Resorts is working with the Town to further evaluate
the feasibility of a new parking structure that could accommodate
approximately 2300 spaces. This Alternative would include private
development above a new structure to offset a portion of the cost for a
new structure. Another Alternative is to not provide additional parking but
manage the events at the Vail Center in the March time frame to prevent
additional parking on the frontage rd. In addition, developing permanent
or seasonal parking in other areas of Town can also address the
additional need for parking generated by the Vail Center and skiers .
10. Is there a skatepark in Financial Plan?
Yes there is a skatepark in the plan. $2.5 million is proposed if the
existing parking structure is maintained to put a 20,000 square foot skate
park above it. The design team will need to work on how it could be
enclosed and architecturally fit with the parking structure and the Vail
Center. If the parking structure were rebuilt the skate park would be
easier to integrate with the rest of the facility.
11. How does the Vail Center fit with all the other Vail Renaissance
needs?
The Vail Center is only one part of the Vail Renaissance program.
Moving forward with the Vail Center will not impact the other areas of the
Renaissance Program. The following is as summary of how the pieces fit
together:
Lionshead: The Lionshead Master Plan and new zoning for Lionshead
has been completed which provides incentives for redevelopment. The
catalyst for the $8 million in new streetscape and other public
improvements in Lionshead is the new high-end hotel proposed in the
plan on the former Gondola building site. The Antlers was the first
property to redevelop under the new Master plan and they are currently
under construction. The Marriott has also been approved for
Redevelopment and is currently replacing 63 hotel rooms that were
impacted in the fire. The owners of Concert Hall plaza and Vail 21 are
actively looking at redevelopment. A work session is being scheduled to
request input by the Town Council on public financing for Lionshead. The
Vail Center is the major public component of the Lionshead Master Plan.
Vail Villaae: The Sonnenalp is proposing a major addition that will create
a new retail frontage along East Meadow Drive. In addition, the Chateau
at Vail will be resubmitting new plans for a hotel. Crossroads is
Y
contemplating a new development that could include a park or public
plaza in the area that is currently a parking lot. In addition, Vail Resorts
is moving forward with their planning on the Vistabahn ski yard and P-3&J
that would include improving loading and delivery and skier services.
East and West Meadow Drive: The Town is completing streetscape
planning on East and West Meadow Drive. This will provide an attractive
corridor between Lionshead and the Village. The proposed
redevelopment of the Chateau at Vail and the Hospital along with the
development of the Vail Center will complement this streetscape plan and
facilitate a strong connection between our commercial core areas.
Lodaina Qualitv: Consistent quality of lodging accommodation is a
critical issue in Vail. Lodging is also critical to the Vail Center to support
the facility. In addition the Vail Center will increase room nights in Vail by
59,000 to 90,000 room nights. A major barrier to redevelopment of hotel
properties was that the underlying Public Accommodation District simply
did not facilitate economically viable hotel development. New standards
have been put in place in both the Village and Lionshead that encourage
redevelopment of hotel properties consistent with the design review goals
of the Town. New redeveloped hotels are at various stages of planning
for the Gondola building site, concert hall plaza, Chateau at Vail, Vail
Plaza Inn, Evergreen, and Sonnenalp. In addition, a lodging quality
initiative has been successfully started to encourage property owners to
upgrade room quality and to communicate to guests the quality of lodging
units.
Other Actions: Other critical actions that are moving forward include:
• Enhanced maintenance and clean-up in the commercial areas of Vail
A program to improve way finding (directional signage) is being
implemented.
• Additional loading and delivery is being integrated into commercial
redevelopment.
• $10 million Amphitheater redevelopment
• Improving retail quality, quantity, and diversity is being actively worked
on by commercial property owners, the Town of Vail, and Vail
Resorts. A report is due out in June with specific recommendations.
• Planning is occurring to identify the next technology for the in-town
shuttle
12. Do We Need a Conference Facility/Will It be successful
Economic Research Associates' study, dated March 2000, strongly
recommended developing a meeting facility to improve shoulder season
business and to overall improve Vail's low lodging occupancy, currently
under 60%. The VVTCB has documented lost business and has
received letters from meeting groups stating they would come to Vail if we
had a facility that is proposed in the Vail Center. Additional meetings
have occurred in the last 6 months to confirm the interest of meeting
r ~
planners. Attached are letters of support from meeting planners and
existing hotels for this type of a facility. Another concern expressed is
will the Vail Center attract business to Vail that is comparable to our
winter guest. Typical meeting participants will have a similar economic
demographic, on average, as our winter guest. In other words, on
average, they have a family income over $100,000.
S
pttachm 3 Aiternatives
Uses and Costs.
I Ht VAIL ULN 1 tK
PLAN A:
CAPITAL COSTS AND FUNDING SOURCES - SUMMARY
FACILITY/COST DESCRIPTION ESTIMATED CAPITAL COSTS BY FACILITY
SQ. EST. BASE SOFT WORKING BONDING
FEET COSTS COSTS COSTS FIFE INFLATION CONTING. CAPITAL COSTS TOTAL
CONFERENCE SPACE 106,763 $21,088,024 21,088,024 2,741,443 1,265,281 3,011,370 2,810,612 1,000,000 1,345,837 33,262,567
Additonal Breakout/Learning 18,848 $3,619,200 3,619,200 217,152 217,152 516,822 482,367 1,000,000 302,635 6,355,328
RECREATION CENTER - ICE & YOUTH 66,065 $12,441,395 12,441,395 1,617,381 746,484 1,776,631 1,658,189 500,000 837,004 19,577,085
THEATER 0 $0 0 0 0 0 0 0 0 0
RETAIL (CAFE/COFFEE SHOP) 0 $0 0 0 0 0 0 0 0 0
FOR SALE HOUSING 0 $0 0 0 0 0 0 0 0 0
PARKING 0 $0 0 0 0 0 0 0 0 0
OUTDOOR AMENITIES 0 $3.239.010 3.239.010 421.071 0 439.210 409.929 0 225.461 4.734.682
SUBTOTAL BEFORE SOFT COSTS 191.676 $40.387.629 40,387.629 5_250,392 2,228,917 5.744.033 5.361.097 2.500.000 2.710 936 64.183 005
SOFT COSTS (DESIGN, ENG., CONST. MGMT.) 13% $5,250,392
FFE (CONF CTR, ICE, THEATER,YOUTH CTR. ONLY) 6% $2,228,917 Costs do not include $1.5 million affordable rental housing expected to be funded from
ESCALATION (INFLATION) - 2 YEARS 12% $5,744,033 Housing Authority revenue bond issue.
CONTINGENCY 10%0 $5.361097
SUB-TOTAL 46% $18.584.439
FINANCING/BONDING COSTS 5% $2.710.936
WORKING CAPITAL $2.500.000
TOTAL ALL COSTS $64.183.004
ESTIMATED FUNDING SOURCES ESTIMATED FUNDING SOURCES BY FACILITY
CONFER. Break/Lrn Recreation THEATER HOUSING PARKING OUTDOOR RETAIL TOTALS
TOV TAX-EXEMPT BONDS (25 YEARS/5.5%) $50,574,333 28,262,567 I 0 17,577,085 0 0 0 4,734,682 0 50,574,333
SALE OF 150 PARKING SPACES @ $60/SPACE PROFIT $0 0 0 0 0 0 0 0
PRIVATE DONATIONS - CAPITAL (INCLUDES PKG.) $13,608,671 5,000,000 6,608,671 2,000,000 0 0 0 0 13,608,671
VRI/OTHER U0 0 0 0 0 0 0 0 0
TOTAL FUNDING SOURCES $64.183.004 33.262.567 I 6.608.671 19 577.0850 0 0 4.734.682 0 64 183.004
ANNUAL DEBT SERVICE (25 YEARS/5.5%) $3,793,075
ESTIMATED TAX IMPACTS,
3.00 TOV MILL LEVY INCREASE 16.89% INCREASE TOTAL PROP. TAXESI:
ANNUAL INCREASE PER $100,000 RESID. MKT VALUE $27
(OR PER $9,150 OF RESID. ASSESSED VALUE)
ANNUAL INCR. PER $100,000 COMMERCIAL MKT VALUE $87
(OR PER $29,000 OF COMMERCIAL ASSESSED VALUE)
PROPERTY TAXES GENERATED FOR DEBT SERVICE $2,100,000
NO INCREASE IN TOWN OF VAIL SALES TAX RATE:
ANNUAL TOV SALES TAXES NEEDED FOR DEBT SERVICE $1,300,000
LODGING SURCHARGE REVENUES $153,075
NO INCREASE IN TOWN OF VAIL RETT RATE:
ANNUAL TOV RETT TAXES NEEDED FOR DEBT SERVICE $240,000
PAGE 1
New Alt A 06/14/2001
11:36 AM
THE NAIL, CENTER
SCHEME A, PRELIMINARY AREA TAKEOFF & PROGRAM LEVEL COST MODEL
GROSS ' CONSTRUCTION
SQFT C & S FINISHES TOTAL CONST. EXTENDED
SPACE,_ AREA.' COST/SF COST/SF COST/SF CONST.COST
CONFERENCE CENTER
RECEPTION AND LOBBY 2,700 131 135 266 718,200
BALLROOM 20,160 175 169 344 6,935,040
PRE-FUNCTION, 1 ST & 2ND 14,465 131 137 268 3,876,620
BREAKOUT #1-2 11,000 131 127 258 2,838,000
THEATRE 4,000 131 125 256 1,024,000
TOILETS 2;940 131 127 258 758,520
KITCHEN 5,116 131 127 258 1,319,928
LOADING DOCK 16,000 110 20 130
STORAGE/ M ECHANCIAL 6,240 110 25 135
OTHER UNDEFINED SPACES 3,556 131 125 256 910,336
MECHANICAL / SERVICE 6,240 110 25 135 842,400
LOADING DOCK 14,346 110 20 130 1,864,980
SUBTOTAL 106,763 197.52 21,088,024
CONSTRUCTION CONTINGENCY 0% 0
SUBTOTAL - CONFERENCE CENTER 197.52 21,088,024
ADDITIONAL BREAK OUT/LEARNING CENTER
PLANNING ROOM 1,200 131 135 266 319,200
SEMINAR/ DIALOGUE 2,500 131 135 266 665,000
CLASS Room 1,000 131 135 266 266,000
BOARD ROOM 500 131 135 266 133,000
READING ROOM 1,000 161 135 296 296,000
LEARNING CENTER 3,000 131 137 268 804,000
BUSINESS CENTER 3,000 131 90 221 663,000
TECHNOLOGY CENTER 1,000 304 169 473 473,000
OTHER CIRCULATION SPACE 5,648
THE VAILI CENTER
SCHEME A, PRELIMINARY AREA TAKEOFF & PROGRAM LEVEL COST MODEL
GROSS I CONSTRUCTION
SQFT C & S FINISHES "TOTAL CONST. EXTENDED
SPACE AREA COST/SF COST/SF COST/SF CONST.COST'
SUBTOTAL 18,848 192.02 3,619,200
CONSTRUCTION CONTINGENCY 5% 180,960
SUBTOTAL- CONFERENCE CENTER 201.62 3,800,160
RECREATION CENTER (ICE)
ICE RINK 20,000 131 55 186 3,720,000
PUBLIC SPACE AROUND ICE RINK 7,175 131 40 171 1,226,925
TOILETROOMS 1,290 131 140 271 349,590
LOCKERS & DRESSING 2,550 131 140 271 691,050
UPPER GALLERY 0 110 25 135 0
MECHANICAL/SERVICE 1,860 1 10 25 135 251,100
SUBTOTAL 32,875 189.77 6,238,665
CONSTRUCTION CONTINGENCY 5% 31 1 ,933
SUBTOTAL- RECREATION CENTER 199.26 6,550,598
THEATER
ENTRY FOYER 0 0 0
PRE-PERFORMANCE & CORRIDORS 0 0 0
TOILET ROOMS 0 O 0
MAIN THEATER & STAGE 0 0 0
BACKSTAGE & STORAGE 0 0 0
UPPER STORAGE 0 0 0
MECHANICAL/SERVICE 0 _ 0 0
SUBTOTAL 0 0.00 0
CONSTRUCTION CONTINGENCY 5% 0
SUBTOTAL-THEATER 0.00 0
YOUTH CENTER
THE MAIL CENTER
SCHEME A, PRELIMINARY AREA TAKEOFF & PROGRAM LEVEL COST MODEL
GROSS L CONSTRUCTION
SQFT C &S FINISHES TOTAL CONST. - EXTENDED
SPACE AREA COST/SF COST/$F COST/SF CONST.COST
LOUNGE SPACE/HANGOUT 3,720 131 85 216 803,520
CLIMBING WALL 2,538 150 125 275 697,950
TOILET Rooms 500 131 140 271 135,500
SKATEPARK 20,500 131 25 156 3,198,000
INDOOR PLAYGROUND 2,450 131 85 216 529,200
MECHANICAL 3,482 131 25 156 543,192
SUBTOTAL 33,190 177.99 5,907,362
CONSTRUCTION CONTINGENCY 5% 295,368
SUBTOTAL - YOUTH CENTER 186.89 6,202,730
RETAIL
RETAIL SALES SPACE 29,691 131 50 181 5,374,071
SUBTOTAL 29,691 181.00 5,374,071
CONSTRUCTION CONTINGENCY 5% 268,704
SUBTOTAL - RETAIL SPACES 190.05 5,642,775
SITE AMENITIES
STREET WORK
NEW CURB & GUTTER (LNFr) 3,436 15 51,540
ACCELERATION/ DECELERATION LNS 11,200 20 224,000
PARKING GARAGE ACCESS 4,500 20 90,000
DROP OFF/ ENTRY 7,200 25 180,000
SERVICE COURT ACCESS 7,800 20 156,000
STREET WORK (CONTINUED)
REALIGN EAST LIONHEAD CIRCLE 22,350 25 558,750
REPAVE LOWER STREET 10,400 15 156,000
THE VAIL CENTER
SCHEME A, PRELIMINARY AREA TAKEOFF & PROGRAM LEVEL COST MODEL
GROSS L CONSTRUCTION
SQFT C & S FINISHES TOTAL CONST. EXTENDED
SPACE AREA COST/SF COST/SF COST/SF CONST.COST
RECONFIGURE CONDO ENTRANCE 46,000 35 1,610,000
ISLANDS IN FRONTAGE ROAD 3,300 50 165,000
HARDSCAPING
DECORATIVE VEHICLE PAVING 42,000 20 840,000
DECORATIVE PEDESTRIAN PAVING 69,500 16 1,112,000
UNIT PAVERS 85,505 25 2,137,625
PLAZA FEATURES
GLASS COVERING @ WALKWAYS 2,000 90 180,000
COVERED WALKWAYS 1,600 65 104,000
GRAND STAIR 5,800 55 319,000
OTHER STAIRWAYS 1,240 35 43,400
HANDRAILING (LNFT) 1,400 200 280,000
WATER FEATURE - ALLOWANCE 1 500,000 500,000
LANDSCAPING
PLANTERS - ALLOWANCE 1 150,000 150,000
LANDSCAPING • ALLOWANCE 130,000 6 780,000
GARDENS - ALLOWANCE 1 125,000 125,000
SITE FEATURES
TRANSIT STOP 1,344 85 114,240
ICON TOWER 2,304 200 460,800
GATEWAY ARCHES - ALLOWANCE 2 150,000 300,000
TOWER/INFO STATION - ALLOWANCE 1 250,000 250,000
SUBTOTAL 10,887,355
THE VAIL CENTER
PLAN B: CHARTER BUS SITE -
CAPITAL COSTS AND FUNDING SOURCES - SUMMARY
FACILITY/COST DESCRIPTION ESTIMATED CAPITAL COSTS BY FACILITY
SQ. EST. BASE SOFT WORKING BONDING
FEET COSTS COSTS COSTS FFE INFLATION CONTING. CAPITAL COSTS TOTAL
CONFERENCE SPACE 75,258 $19,462,571.00 19,462,571 2,530,134 1,167,754 2,779,255 2,593,971 1,000,000 1,276,684 30,810,370
Additonal Breakout/Learning 7,474 $1,913,344 1,913,344 114,801 114,801 257,153 240,010 0 132,005 2,772,114
RECREATION CENTER - ICE & YOUTH 94,187 $19,341,906 19,341,906 2,514,448 1,160,514 2,762,024 2,577,889 500,000 1,342,839 30,199,621
THEATER 43,755 $11,530,975 11,530,975 1,499,027 691,859 1,646,623 1,536,848 500,000 0 17,405,332
RETAIL (CAFE/COFFEE SHOP) 0 $0 0 0 0 0 0 0 0 0
FOR SALE HOUSING 0 $0 0 0 0 0 0 0 0 0
Optional PARKING 350spaces $ 13.572.0 0 $0 0 0 0 0 0 0 0 0
OUTDOOR AMENITIES ~0 $5.836,929 5.836.929 758.801 0 791.488 738.722 0 406.297 8.532.236
SUBTOTAL BEFORE SOFT COSTS 220.674 $58.085.725 58,085.725 _7551,144 3,134,928 8.252.616 7.702.441 2,000.000 3,157-826 89.884.680
SOFT COSTS (DESIGN, ENG., COSTT. MGMT.) 13% $7,551,144
FFE (CONF CTR, ICE, THEATER,YOUTH CTR. ONLY) 6% $3,134,928 Costs do not include $1.5 million affordable rental housing expected to be funded from
ESCALATION (INFLATION) - 2 YEARS 12% $8,252,616 Housing Authority revenue bond issue.
CONTINGENCY 10% $7.702,441
SUB-TOTAL 46% $26.641.129
FINANCING/BONDING COSTS 5% $3.157.826
WORKING CAPITAL $2.000.000
TOTAL ALL COSTS 889.884.680
ESTIMATED FUNDING SOURCES ESTIMATED FUNDING SOURCES BY FACILITY
CONFER. Break/Lrn Recreation THEATER HOUSING PARKING OUTDOOR RETAIL TOTALS
TOV TAX-EXEMPT BONDS (25 YEARS15.5%) $63,542,227 26,810,370 ( 0 28,199,621 0 0 0 8,532,236 0 63,542,227
SALE OF 150 PARKING SPACES @ $601SPACE PROFIT $0 0 0 0 0 0 0 0
PRIVATE DONATIONS - CAPITAL (INCLUDES PKG.) $26,177,446 4,000,000 2,772,114 2,000,000 17,405,332 0 0 0 26,177,446
VRI/OTHER U 0 0 0 0 0 0 0 0
TOTAL FUNDING SOURCES $89.719.673 30810.370 I 2.772.114 30.199 621 17 405 332 0 0 8.532.236 0 89 719 673
ANNUAL DEBT SERVICE (25 YEARS/5.5%) $4,765,667
ESTIMATED TAX IMPACTS
3.00 TOV MILL LEVY INCREASE (6.89% INCREASE TOTAL PROP. TAXESI:
ANNUAL INCREASE PER $100,000 RESID. MKT VALUE $27
(OR PER $9,150 OF RESID. ASSESSED VALUE)
ANNUAL INCR. PER $100,000 COMMERCIAL MKT VALUE $87
(OR PER $29,000 OF COMMERCIAL ASSESSED VALUE)
PROPERTY TAXES GENERATED FOR DEBT SERVICE $2,100,000
NO INCREASE IN TOWN OF VAIL SALES TAX RATE:
ANNUAL TOV SALES TAXES NEEDED FOR DEBT SERVICE $1,500,000
LODGING SURCHARGE REVENUES $365,667
NO INCREASE IN TOWN OF VAIL RETT RATE:
ANNUAL TOV RETT TAXES NEEDED FOR DEBT SERVICE $800,000
PAGE 1
New Alt 6 06/14/2001
11:40 AM
THE VAIL CENTER
SCHEME B, PRELIMINARY AREA TAKEOFF & PROGRAM LEVEL COST MODEL
GROSS CONSTRUCTION
SQFT C & S FINISHES TOTAL CONST. EXTENDED
SPACE AREA COST/SF COST/SF COST/SF CONST.COST.
CONFERENCE CENTER
BALLROOM 23,868 175 160 335 7,995,780
PREFUNCTION AREA 11,440 131 135 266 3,043,040
BREAKOUT # 1-2 13,941 131 125 256 3,568,896
CONFERENCE & SEMINAR 7,474 131 125 256 1,913,344
TOILET Rooms 2,547 150 140 290 738,630
KITCHEN 4,649 150 135 285 1,324,965
STORAGE & MECHANICAL 7,383 131 25 156 1,151,748
BACK OF HOUSE CORRIDOR 7,552 131 35 166 1,253,632
TERRACE 2,628 85 O 85 223,380
LOADING DOCK 19250 110 20 130 162,500
SUBTOTAL 82,732 258.38 21,375,915
CONSTRUCTION CONTINGENCY O% 0
SUBTOTAL - CONFERENCE CENTER 258.38 21,375,915
RECREATION CENTER (ICE)
ICE RINK 20,000 140 75 215 4,300,000
PUBLIC SPACE AROUND ICE RINK 14,116 140 60 200 2,823,200
TOILETROOMS 1,892 140 140 280 529,760
LOCKERS & DRESSING 9,126 140 140 280 2,555,280
LOBBY 8,467 140 125 265 2,243,755
ADMINISTRATION 2,110 120 55 175 369,250
MECHANICAL/SERVICE 7,945 120 25 145 1,152,025
SUBTOTAL 63,656 219.51 13,973,270
CONSTRUCTION CONTINGENCY O% 0
THE VAIL CENTER
SCHEME B, PRELIMINARY AREA TAKEOFF & PROGRAM LEVEL COST MODEL
GROSS' CONSTRUCTION
- SQFT C & S FINISHES TOTAL CONST. EXTENDED
SPACE AREA COST/SF COST/SF COST/SF CONST.COST
SUBTOTAL - RECREATION CENTER 219.51 13,973,270
THEATER
ENTRY FOYER 1,632 150 100 250 408,000
MAIN LOBBY 5,802 150 100 250 1,450,500
BOX OFFICE 545 140 75 215 117,175
ADMINISTRATION 4,583 140 50 190 870,770
TOILET Rooms 1,891 140 140 280 529,480
MAIN THEATER & STAGE 10,887 1 75 175 350 3,81 0,450
BACKSTAGE & STORAGE 17,415 1 40 1 00 240 4,179,600
MECHANICAL/SERVICE 1,000 140 25 1 65 165,000
SUBTOTAL 43,755 263.54 11,530,975
CONSTRUCTION CONTINGENCY 0% 0
SUBTOTAL-THEATER 263.54 11,530,975
YOUTH CENTER
CLIMBING WALL 2,000 150 125 275 550,000
SKATEPARK 21,401 131 25 156 3,338,556
FAMILY CENTER 6,130 131 85 216 1,324,080
MECHANICAL 1,000 131 25 156 156,000
SUBTOTAL 30,531 175.84 5,368,636
CONSTRUCTION CONTINGENCY 0% O
SUBTOTAL-YOUTH CENTER 175.84 5,368,636
PARKING
DEMO TOP LEVEL FEATURES 117,000 6 6 702,000
THE VAIL CENTER
SCHEME B, PRELIMINARY AREA TAKEOFF & PROGRAM LEVEL COST MODEL
GROSS L CONSTRUCTION
SQFT C & S FINISHES TOTAL CONST. EXTENDED
SPACE- AREA COST/SF COST/SF' COST/SF CONST.COSF
ADD LEVEL TO PARKING STRUCTURE 1 1 7,000 50 10 60 7,020,000
REPAIR & UPGRADE EXISTING FAC. 350,000 15 15 5,250,000
FOYER UPGRADES 20,000 30 30 600,000
SUBTOTAL 467,000 29.06 13,572,000
CONSTRUCTION CONTINGENCY 0% 0
SUBTOTAL - PARKING 29.06 13,572,000
TOTAL BUILDING SQUARE FOOTAGE 757,799
SITE AMENITIES
STREET WORK
NEW CURB & GUTTER (LNFT) 3,436 15 51,540
ACCELERATION/DECELERATION LNS 1 1 ,200 20 224,000
PARKING GARAGE ACCESS 4,500 20 90,000
DROP OFF/ ENTRY 7,200 25 180,000
SERVICE COURT ACCESS 7,800 20 156,000
REPAVE LOWER STREET 10,400 20 208,000
ISLANDS IN FRONTAGE ROAD 3,300 50 165,000
HARDSCAPING
DECORATIVE VEHICLE PAVING 30,000 20 600,000
DECORATIVE PEDESTRIAN PAVING 69,500 16 1,1 12,000
TERRACES 15,000 70 1,050,000
UNIT PAVERS 15,000 25 375,000
PLAZA FEATURES
COVERED WALKWAYS 1,600 65 104,000
OTHER STAIRWAYS 1,240 35 43,400
HANDRAILING (LNFT) 1,000 200 200,000
"LANDSCAPING
THE MAIL CENTER
SCHEME B, PRELIMINARY AREA TAKEOFF & PROGRAM LEVEL COST MODEL
GROSS I CONSTRUCTION
SQFT C & S FINISHES TOTAL CONST. EXTENDED
SPACE:.' AREA COST/SF COST/SF COST/$F:< CONST.COST
PLANTERS - ALLOWANCE 1 50,000 50,000
LANDSCAPING - ALLOWANCE 550,000 6 300,000
GARDENS-ALLOWANCE 1 75,000 75,000
SITE FEATURES
TRANSIT STOP 1,344 85 114,240
ICON TOWER 2,304 200 460,800
SUBTOTAL 5,558,980
CONSTRUCTION CONTINGENCY 5% 277,949
SUBTOTAL - SITE AMENITIES 5,836,929
TOTAL 290,799 251.58 73,159,045
I ht VAIL t LN I tK
Plan A-Phase 1
FACILITY/COST DESCRIPTION ESTIMATED CAPITAL COSTS BY FACILITY
SQ. EST. BASE SOFT WORKING BONDING
FEET COSTS COSTS COSTS FFE INFLATION CONTING. CAPITAL COSTS TOTAL
CONFERENCE SPACE 106,763 $21,088,024 21,088,024 2,741,443 1,265,281 3,011,370 2,810,612 1,000,000 1,595,837 33,512,567
Additonal BreakouVLearning 0 $0 0 0 0 0 0 0 0 0
RECREATION CENTER - ICE & YOUTH 66,065 $12,146,027 12,146,027 1,578,984 728,762 1,734,453 1,618,822 500,000 815,352 19,122,400
THEATER 0 $0 0 0 0 0 0 0 0 0
RETAIL (CAFE/COFFEE SHOP) 0 $0 0 0 0 0 0 0 0 0
FOR SALE HOUSING 0 $0 0 0 0 0 0 0 0 0
PARKING 0 $0 0 0 0 0 0 0 0 0
OUTDOOR AMENITIES 0 $3.239010 3.239.010 421.071 0 439.210 409.929 0 225.461 4.734 682
SUBTOTAL BEFORE SOFT COSTS 172.828 $36 473 061 36.473 061 4-741.498 1 994 043 5 185 032 4.839 363 1 500 000 2,636,650 57 369 648
SOFT COSTS (DESIGN, ENG., CONTT. MGMT.) 13% $4,741,498
FFE (CONF CTR, ICE, THEATER,YOUTH CTR. ONLY) 6% $1,994,043 Costs do not include $1.5 million affordable rental housing expected to be funded from
ESCALATION (INFLATION) - 2 YEARS 12% $5,185,032 Housing Authority revenue bond issue.
CONTINGENCY 10% $4.839.363
SUB-TOTAL 46% $16.759937
FINANCING/BONDING COSTS 5% $2.636.650
WORKING CAPITAL $1.500.000
TOTAL ALL COSTS $57.369.648
ESTIMATED FUNDING SOURCES ESTIMATED FUNDING SOURCES BY FACILITY
CONFER. Break/Lrn Recreaton THEATER HOUSING PARKING OUTDOOR RETAIL TOTALS
TOV TAX-EXEMPT BONDS (25 YEARS/5.51%) $55,369,648 33,512,567 I 0 17,122,400 0 0 0 4,734,682 0 55,369,648
SALE OF 150 PARKING SPACES @'$60/SPACE PROFIT $0 0 0 0 0 0 0 0
PRIVATE DONATIONS - CAPITAL (INCLUDES PKG.) $2,000,000 0 0 2,000,000 0 0 0 0 2,000,000
VRI/OTHER U0 0 0 0 0 O 0 0 0
TOTAL FUNDING SOURCES $57.369.648 33.512.567 I 0 19.122 400 0 0 0 4.734.682 0 57.369.648
ANNUAL DEBT SERVICE (25 YEARS/5.5%) $4,152,724
ESTIMATED TAX IMPACTS,
3.00 TOV MILL LEVY INCREASE (6.89% INCREASE TOTAL PROP. TAXESI:
ANNUAL INCREASE PER $100,000 RESID. MKT VALUE $27
(OR PER $9,150 OF RESID. ASSESSED VALUE)
ANNUAL INCR. PER $100,000 COMMERCIAL MKT VALUE $87
(OR PER $29,000 OF COMMERCIAL ASSESSED VALUE)
PROPERTY TAXES GENERATED FOR DEBT SERVICE $2,100,000
NO INCREASE IN TOWN OF VAIL SALES TAX RATE:
ANNUAL TOV SALES TAXES NEEDED FOR DEBT SERVICE $1,500,000
LODGING SURCHARGE REVENUES $302,724
NO INCREASE IN TOWN OF VAIL RETT RATE:
ANNUAL TOV RETT TAXES NEEDED FOR DEBT SERVICE $250,000
PAGE 1
New Alt A Phase 1 06/14/2001
11:38 AM
THE MAIL CENTER
SCHEME A, PRELIMINARY AREA TAKEOFF & PROGRAM LEVEL COST MODEL
GROSS, CONSTRUCTION'
SQFT C & S FINISHES TOTAL CONST. EXTENDED
SPACE AREA COST/SF COST/SF COST/SF CONST.COST
CONFERENCE CENTER
RECEPTION AND LOBBY 2,700 131 135 266 718,200
BALLROOM 20,160 175 169 344 6,935,040
PRE-FUNCTION, 1 ST & 2ND 14,465 131 137 268 3,876,620
BREAKOUT # 1-2 11,000 131 127 258 2,838,000
THEATRE 4,000 131 125 256 1,024,000
TOILETS 2,940 131 127 258 758,520
KITCHEN 5,116 131 127 258 1,319,928
LOADING DOCK 16,000 110 20 130
STORAGE/ M ECHANCIAL 6,240 110 25 135
OTHER UNDEFINED SPACES 3,556 131 125 256 910,336
MECHANICAL / SERVICE 6,240 110 25 135 8429400
LOADING DOCK 14,346 110 20 130 1,864,980
SUBTOTAL 106,763 197.52 21,088,024
CONSTRUCTION CONTINGENCY 0% O
SUBTOTAL- CONFERENCE CENTER 197.52 219088,024
ADDITIONAL BREAK OUT/LEARNING CENTER
PLANNING ROOM 0 131 135 266 O
SEMINAR/DIALOGUE 0 131 135 266 0
CLASS Room 0 131 135 266 0
BOARD ROOM O 131 135 266 0
READING ROOM 0 161 135 296 0
LEARNING CENTER 0 131 137 268 0
BUSINESS CENTER 0 131 90 221 0
TECHNOLOGY CENTER 0 304 169 473 0
OTHER CIRCULATION SPACE 0
THE NAIL CENTER
SCHEME A, PRELIMINARY AREA TAKEOFF & PROGRAM LEVEL COST MODEL
GROSS CONSTRUCTION
SQFT C & S FINISHES TOTAL CONST. EXTENDED
SPACE AREACOST/SF COST/SF COST/SF CONST.COST
SUBTOTAL 0 #DIV/O! 0
CONSTRUCTION CONTINGENCY 0% 0
SUBTOTAL-CONFERENCE CENTER #DIV/O! 0
RECREATION CENTER (ICE)
ICE RINK 20,000 131 55 186 3,720,000
PUBLIC SPACE AROUND ICE RINK 7,175 131 40 171 1,226,925
TOILETROOMS 1,290 131 140 271 3499590
LOCKERS & DRESSING 2,550 131 140 271 691,050
UPPER GALLERY 0 110 25 135 0
MECHANICAL/SERVICE 1,860 110 25 135 251,100
SUBTOTAL 32,875 189.77 6,238,665
CONSTRUCTION CONTINGENCY 0% 0
SUBTOTAL- RECREATION CENTER 189.77 6,238,665
THEATER
ENTRY FOYER 0 0 0
PRE-PERFORMANCE & CORRIDORS 0 0 0
TOILET ROOMS 0 0 0
MAIN THEATER & STAGE 0 0 0
BACKSTAGE & STORAGE 0 0 0
UPPER STORAGE 0 0 0
MECHANICAL/SERVICE 0 0 0
SUBTOTAL 0 0.00 0
CONSTRUCTION CONTINGENCY 0% 0
SUBTOTAL-THEATER 0.00 0
YOUTH CENTER
THE NAIL CENTER
SCHEME A, PRELIMINARY AREA TAKEOFF & PROGRAM LEVEL COST MODEL
GROSS I CONSTRUCTION
SQFT C & S FINISHES, TOTAL CONST. EXTENDED
SPACE AREA COST/SF COST/SF COST/SF CONST.COST
LOUNGE SPACE/HANGOUT 3,720 131 85 216 803,520
CLIMBING WALL 2,538 150 125 275 6979950
TOILET ROOMS 500 131 140 271 135,500
SKATEPARK 20,500 131 25 156 3,198,000
INDOOR PLAYGROUND 2,450 131 85 216 529,200
MECHANICAL 3,482 131 25 156 543,192
SUBTOTAL 33,190 177.99 59907,362
CONSTRUCTION CONTINGENCY 0% O
SUBTOTAL-YOUTH CENTER 177.99 59907,362
SITE AMENITIES
STREET WORK
NEW CURB & GUTTER (LNFT) 3,436 is 51,540
ACCELERATION/DECELERATION LNS 1 1 ,200 20 224,000
PARKING GARAGE ACCESS 4,500 20 90,000
DROP OFF/ ENTRY 7,200 25 180,000
SERVICE COURT ACCESS 7,800 20 156,000
STREET WORK (CONTINUED)
REALIGN EAST LIONHEAD CIRCLE 22,350 25 558,750
REPAVE LOWER STREET 10,400 15 156,000
RECONFIGURE CONDO ENTRANCE 46,000 35 1,610,000
ISLANDS IN FRONTAGE ROAD 3,300 50 165,000
HARDSCAPING
DECORATIVE VEHICLE PAVING 42,000 20 840,000
THE VAIL CENTER
SCHEME A, PRELIMINARY AREA TAKEOFF & PROGRAM LEVEL COST MODEL
GROSS I CONSTRUCTION
SQFT C & S FINISHES TOTAL CONST. EXTENDED
SPACE AREA COST/SF COST/SF COST/SF CONST.COST
DECORATIVE PEDESTRIAN PAVING 69,500 16 1,112,000
UNIT PAVERS 85,505 25 2,137,625
PLAZA FEATURES
GLASS COVERING @ WALKWAYS 2,000 90 180,000
COVERED WALKWAYS 1,600 65 104,000
GRAND STAIR 5,800 55 319,000
OTHER STAIRWAYS 1,240 35 43,400
HANDRAILING (LNFT) 1,400 200 280,000
WATER FEATURE -ALLOWANCE 1 500,000 500,000
LANDSCAPING
PLANTERS - ALLOWANCE 1 150,000 150,000
LANDSCAPING - ALLOWANCE 130,000 6 780,000
GARDENS - ALLOWANCE 1 125,000 125,000
SITE FEATURES
TRANSIT STOP 1,344 85 114,240
ICON TOWER 2,304 200 460,800
GATEWAY ARCHES - ALLOWANCE 2 150,000 300,000
TOWER/INFO STATION - ALLOWANCE 1 250,000 250,000
SUBTOTAL 10,887,355
Attachment D
Operational Costs and Revenues
THE VAIL CENTER
YEAR 1 - 5 OPERATING SUMMARY
CONF. CTR. CONF. CTR. OUT OF TOWN SALES 4% SALES 1.40%
NET OPERATING GROSS NET NET TAXABLE TAX LODGERS
YEAR REVENUES RM. NIGHTS RM. NIGHTS VISITORS SALES REVENUES TAX REVS
1 $209,005 79,600 59,700 127,842 $27,221,641 $1,088,866 $138,167
2 $228,948 90,800 68,100 143,718 $30,618,343 $1,224,734 $155,807
3 $242,656 99,200 74,400 155,625 $33,165,870 $1,326,635 $169,037
4 $257,599 110,400 82,800 171,501 $36,562,573 $1,462,503 $186,677
5 $266,306 118,800 89,100 183,408 $39,110,099 $1,564,404 $199,907
A 25% FACTOR HAS BEEN USED TO ACCOUNT FOR A ROOM NIGHT DISPLACEMENTS.
PAGE I
EXHIBIT I
THE VAIL CENTER - YEAR 1 (79,600 GROSS CONF CTR ROOM NIGHTS)
SUMMARY OF NET OPERATING REVENUES (DEFICITS),
OUT-OF TOWN VISITORS, SALES TAX AND LODGERS TAX IMPACTS
CONFER. LEARNING ICE FAMILY ARTS VAIL
CENTER CENTER CENTER RECREATION CENTER CENTER
(SCH. A) (SCH. B) (SCH. C) (SCH. D) (SCH. E). TOTALS
1. NET OPERATING REVENUES:
OPERATING REVENUES $2,054,619 $264,486 $532,600 $210,000 $300,000 $3,361,705
OPERATING EXPENSES $1.902.689 $183.611 $586.400 $180.000 $300.000 $3.152.700
NET OPERTING REVENUES (DEFICIT) $1.51.931 $80.874 j$53.8001 $30.000 $0 $209.005
2. ROOM NIGHTS - LODGES, CONDOS (NET) 59.700 2.756 3.330 983 0 66.770
3. OUT-OF TOWN VISITOR DAYS/NIGHTS (NET) 112.833 3.859 8.200 2.950 0 127.842
4. INCREMENTAL SALES TAXES @ 4% $987.456 $47.618 $38.365 $15.427 $0 $1.088.866
5. INCREMENTAL LODGERS TAXES @ 1.4% $125.370 $5.788 $5.839 $1.170 $0 $138.167
PAGE 2
EXHIBIT I
THE VAIL CENTER - YEAR 2 (90,800 GROSS CONF CTR ROOM NIGHTS)
SUMMARY OF NET OPERATING REVENUES (DEFICITS),
OUT-OF TOWN VISITORS, SALES TAX AND LODGERS TAX IMPACTS
CONFER. LEARNING ICE FAMILY ARTS VAIL
CENTER CENTER CENTER RECREATION CENTER CENTER
(SCH. A) (SCH. B) (SCH. C) (SCH. D) (SCH. E) TOTALS
1. NET OPERATING REVENUES:
OPERATING REVENUES $2,259,563 $264,486 $532,600 $210,000 $300,000 $3,566,648
OPERATING EXPENSES $2.108.570 $162.730 $586.400 $180.000 $300.000 $3.337.700
NET OPERTING REVENUES (DEFICIT) $150,992 $101.756 ($53.800) $30,000 $0 $228,948
2. ROOM NIGHTS - LODGES, CONDOS (NET) 68.100 2,756 3,330 983 0 75,170
3. OUT-OF TOWN VISITOR DAYS/NIGHTS (NET) 128.709 3,859 8,200 2,950 0 143,718
4. INCREMENTAL SALES TAXES @ 4% $1,123.324 $47,618 $38,365 $15,427 $0 $1,224,734
5. INCREMENTAL LODGERS TAXES @ 1.4% $143,010 $5,788 $5,839 $1,170 $0 $155,807
PAGE 3
EXHIBIT I
THE VAIL CENTER - YEAR 3 (99,200 GROSS CONF CTR ROOM NIGHTS) -
SUMMARY OF NET OPERATING REVENUES (DEFICITS),
OUT-OF TOWN VISITORS, SALES TAX AND LODGERS TAX IMPACTS
CONFER. LEARNING ICE FAMILY ARTS VAIL
CENTER CENTER CENTER RECREATION' CENTER CENTER
(SCH. A) (SCH. B) (SCH. C) (SCH. D) (SCH. E) TOTALS
1. NET OPERATING REVENUES:
OPERATING REVENUES $2,413,270 $264,486 $532,600 $210,000 $300,000 $3,720,356
OPERATING EXPENSES $2.261.359 $149.941 $586.400 $180.000 $300.000 $3.477.700
NET OPERTING REVENUES (DEFICIT) $151,911 $114,545 ($53,800) $30,000 $0 $242,656
2. ROOM NIGHTS - LODGES, CONDOS (NET) 74,400 2,756 3,330 983 0 81,470
3. OUT-OF TOWN VISITOR DAYS/NIGHTS (NET) 140,616 3.859 8,200 2,950 0 155,625
4. INCREMENTAL SALES TAXES @ 4% $1,225,225 $47,618 $38,365 $15,427 $0 $1,326,635
5. INCREMENTAL LODGERS TAXES @ 1.4% $156,240 $5,788 $5.839 $1,170 $0 $169.037
PAGE 4
EXHIBIT I
THE VAIL CENTER - YEAR 4 (110,400 GROSS CONF CTR ROOM NIGHTS)
SUMMARY OF NET OPERATING REVENUES (DEFICITS),
OUT-OF TOWN VISITORS, SALES TAX AND LODGERS TAX IMPACTS
CONFER. LEARNING ICE FAMILY ARTS VAIL
CENTER CENTER CENTER RECREATION CENTER CENTER
(SCH. A) (SCH. B) (SCH. C) (SCH. D) (SCH. E) TOTALS
1. NET OPERATING REVENUES:
OPERATING REVENUES $2,618,213 $264,486 $532,600 $210,000 $300,000 $3,925,299
OPERATING EXPENSES $2.465.581_ $135.719 $586.400 $180.000 $300.000 $1667.700
NET OPERTING REVENUES (DEFICIT) $152,632 $128.767 ($53,800) $30.000 $0 $257,599
2. ROOM NIGHTS - LODGES, CONDOS (NET) 82,800 2,756 3,330 983 0 89,870
3. OUT-OF TOWN VISITOR DAYS/NIGHTS (NET) 156,492 3,859 8,200 2,950 0 171.501
4. INCREMENTAL SALES TAXES @ 4% $1.361.093. $47,618 $38,365 $15.427 $0 $1,462,503
5. INCREMENTAL LODGERS TAXES @ 1.4% $173.880 $5,788 $5,839 $1,170 $0 $186.677
PAGE 5
EXHIBIT I
THE VAIL CENTER - YEAR 5 (118,800 GROSS CONF CTR ROOM NIGHTS)
SUMMARY OF NET OPERATING REVENUES (DEFICITS),
OUT-OF TOWN VISITORS, SALES TAX AND LODGERS TAX IMPACTS
CONFER. LEARNING ICE FAMILY ARTS VAIL
CENTER CENTER CENTER RECREATION CENTER CENTER
(SCH. A) (SCH. B) (SCH. C) (SCH. D) (SCH. E) TOTALS
1. NET OPERATING REVENUES:
OPERATING REVENUES $2,771,921 $264,486 $532,600 $210,000 $300,000 $4,079,006
OPERATING EXPENSES $2.619.595 $126.705 $586.400 $180.000 $300.000 $1812.700
NET OPERTING REVENUES (DEFICIT) $152,326 $137.780 ($53,800) $30.000 $0 $266,306
2. ROOM NIGHTS - LODGES, CONDOS (NET) 89,100 2,756 3,330 983 0 96,170
3. OUT-OF TOWN VISITOR DAYS/NIGHTS (NET) 168.399 3,859 8,200 2,950 0 183,408
4. INCREMENTAL SALES TAXES @ 4% $1,462,994 $47,618 $38,365 $15.427 $0 $1,564,404
5. INCREMENTAL LODGERS TAXES @ 1.4% $187,110 $5,788 $5.839 $1,170 $0 $199,907
PAGE 6
THE VAIL CENTER - OPERATING FINANCING PLAN
SUMMARY OF OPERATING COSTS, FUNDING SOURCES, AND TAX IMPACTS
SCHEDULE # SCHEDULE DESCRIPTION PAGE
EXHIBIT I ALL FACILITIES COMBINED 1
SCH. A CONFERENCE CENTER - SUMMARY IMPACTS 2
A-1 CONFERENCE CENTER - DEMAND AND REVENUES 3
A-2 CONFERENCE CENTER - STAFFING PLAN/OPERATING EXPENSES 4
B LEARNING CENTER - SUMMARY IMPACTS 5
B-1 LEARNING CENTER - DEMAND AND REVENUES 6
C ICE SKATING RINK - SUMMARY IMPACTS 7
C-1 ICE SKATING RINK - DEMAND AND REVENUES 8
C-2 ICE SKATING RINK - DUAL ICE RINK 9
D FAMILY RECREATION CENTER - SUMMARY IMPACTS 10
E ARTS CENTER - SUMMARY IMPACTS 11
F VISITATION ESTIMATES 12
G VISITOR SPENDING 13
H SALES AND LODGING TAXES GENERATED 14
Year 1 VAILCENTEROPERATINGIMPACTS79600ccnights.xIO6/14/2001 11:42 AM
EXHIBIT I- year 1
THE VAIL CENTER - YEAR 1 (79,600 GROSS CONF CTR ROOM NIGHTS)
SUMMARY OF NET OPERATING REVENUES (DEFICITS),
OUT-OF TOWN VISITORS, SALES TAX AND LODGERS TAX IMPACTS
CONFER. LEARNING ICE FAMILY ARTS VAIL
CENTER CENTER CENTER RECREATION CENTER CENTER
(SCH. A) (SCH. B) (SCH. Cl (SCH. D) (SCH. E) TOTALS
1. NET OPERATING REVENUES:
OPERATING REVENUES $2,054,619 $264,486 $532,600 $210,000 $300,000 $3,361,705
OPERATING EXPENSES $1.902.689 $183.611 $586.400 $180.000 $300.000 $3,152.700
NET OPERTING REVENUES (DEFICIT) $151,931 $80,874 ($53,800) $30,000 $0 $209,005
2. ROOM NIGHTS - LODGES, CONDOS (NET) 59,700 2,756 3,330 983 0 66,770
3. OUT-OF TOWN VISITOR DAYS/NIGHTS (NET) 112,833 3,859 8,200 2,950 0 127,842
4. INCREMENTAL SALES TAXES @ 4% $987,456 $47,618 $38,365 $15,427 $0 $1,088,866
5. INCREMENTAL LODGERS TAXES @ 1.4% $125,370 $5,788 $5,839 $1,170 $0 $138,167
PAGE 1
Year 1 VAILCENTEROPERATINGIMPACTS79600ccnights.xID6/14/2001 11:42 AM
SCHEDULE A
THE VAIL CENTER
CONFERENCE SPACE
SUMMARY OF OPERATING REVENUES, COSTS,
VISITORS, GUEST NIGHTS, TOWN SALES TAX IMPACTS
1. OPERATING REVENUES AND EXPENSES (SOURCE: VVTCB)
OPERATING REVENUES (SCHEDULE A-1):
CONFERENCE SERVICES DAILY RATE 170 $1,497 $254,500
NET PROFIT FOOD & BEVERAGE @ 27% OF GROSS 107,460 $43 27% $1,247,619
PERFORMANCE BOOKINGS 15 $2,500 $37,500
EQUIPMENT RENTALS $500,000
BUSINESS SERVICES $15.000
TOTAL OPERATING REVENUES $2,054,619
OPERATING EXPENSES (ALLOCATED % OF SCHEDULE A-2):
SALARIES/BENEFITS $949,657
MARKETING (Funded From Marketing District) $0
OPERATIONS/EQUIPMENT/SUPPLIES/MAINT. $638,394
UTILITIES $109,439
ALLOWANCE FOR INSURANCE $22,800
ALLOWANCE FOR CAPITAL/EQUIPMENT REPLACEMENT $182.398
TOTAL OPERATING EXPENSES $1.902.689
NET OPERATING REVENUE $151,931
2. ESTIMATED VISITATION FROM NEW NET OUT-OF-COUNTY VISITORS (SOURCE: VVTCB) - SCH. G
CONFERENCE CENTER ATTENDEES 33,581
FAMILY OF CONFERENCE CENTER ATTENDEES 13.430
TOTAL ATTENDEES 47,011
CONFERENCE CENTER VISITOR DAYS/NIGHTS @ 3.2 DAY AVERAGE 107,460
FAMILY OF CONFERENCE CENTER VISITOR DAYS/NIGHTS @.4 x VISITOR DAYS/NIGHTS 42.984
TOTAL VISITOR DAYS/NIGHTS 150,444
NET VISITOR DAYS/NIGHTS NET OF DISPLACEMENT FACTOR OF 25%0 112.833
GROSS ROOM NIGHTS (ASSUMES 1.35 CONF. CTR. ATTENDEES PER ROOM) 79.600
NET ROOM NIGHTS NET OF DISPLACEMENT FACTOR OF 25% 59,700
3. TOWN OF VAIL SALES AND LODGERS TAXES GENERATED FROM CONFERENCES (SOURCE: VVTCB)
INCREMENTAL LODGING REVENUES $150.00 $8,955,000
INCREMENTAL OFF-SITE FOOD & BEVERAGE REVENUES $56.00 $6,318,648
INCREMENTAL OFF-SITE RETAIL REVENUES $58.00 80% $5,235,451
CONFERENCE CENTER FOOD & BANQUET GROSS REVENUE $43.00 $3,422,800
CONFERENCE CENTER ROOM RENTALS (SCH. A-1) $254,500
CONFERENCE CENTER EQUIPMENT RENTALS (SCH. A-1) $500.000
TOTAL INCREMENTAL SALES TAXABLE REVENUES FROM CONFERENCES $24,686,399
4% TOWN OF VAIL SALES TAX REVENUES - INCREMENTAL FROM CONFERENCES $987,456
1.4% TOWN OF VAIL LODGERS TAX REVENUES - INCREMENTAL FROM CONFERENCE $125,370
PAGE2
Year 1 VAILCENTEROPERATINGIMPACTS79600cc&41it4l2l$01 11:42 AM
SCHEDULE A-1
TOWN OF VAIL CONFERENCE CENTER ESTIMATED USAGE ASSUMPTIONS AND REVENUE PROJECTIONS
Group Size Total
Conference
Less than 100 100 to 400 400 to 700 700 to 1,000 1,000 to 1,500 Center
Conference Bookings
Projected Group Bookings Per Year 0 24 18 8 2 52
Average Length of Meeting 2.5 3 3.5 3.5 3.5 n/
Projected Event Days Per Year 0 72 63 28 7 170
Average Attendance Per Event Day 81 338 675 1,080 1,485 600
Annual Conference Attendee Days/Nights 0 24,300 42,525 30,240 10,395 107,460
Annual Conference Room Nights @ 1.35 Per Room 0 18,000 31,500 22,400 7,700 79,600
Average Facility Fee Per Conference Day $500.00 $900.00 $1,800.00 $2,100.00 $2,500.00 $1,497.06
Estimated Revenue from Conference Services $0 $64,800 $113,400 $58,800 $17,500 $254,500
Food & Beverage
Per Capita Food Expenditure $43 $43 $43 $43 $43 $43
Food & Beverage Gross Revenue $0 $1,044,900 $1,828,575 $1,300,320 $446,985 $4,620,780
% of Food & Beverage Received 27% 27% 27% 27% 27% 27%
Estimated Conference F&B Revenue $0 $282,123 $493,720 $351,086 $120,690 $1,247,619
Performance Bookings
Rental Rate per Event n/a n/a n/a n/a n/a $2,500
Projected Event Days Per Year n/a n/a n/a n/a n/a 15
Estimated Revenue from Performance Bookings n/a n/a n/a n/a n/a $37,500
Miscellaneous
Equipment Rentals/AV Services - Net n/a n/a n/a n/a n/a $500,000
Business Services n/a n/a n/a n/a n/a $15,000
Estimated Miscellaneous Revenue n/a n/a n/a n/a n/a $515,000
Total Estimated Revenue $2,054,619
Based upon perfonnance of other Vail area conference centers.
Source: VVTCB . PAGE 3
Year 1 VAILCENTEROPERATINGIMPACTS79600ccnights.xls 06/14/2001 11:42 AM
SCHEDULE A-2
OPERATING EXPENSES FOR CONFERENCE/LEARNING CENTER
COMBINED CONF. CTR LEARN. CTR
Salaries/Benefits $1,041,300 $949,657 $91,643
Marketing (Estimated to be funded from Marketing District's 1.4% Lodger's Tax revenues) $0 $0 $0
Operations/Equip./Supplies/Maint. $700,000 $638,394 $61,606
Allowance for Insurance $25,000 $22,800 $2,200
Allowance for Capital and Equipment Replacement @ approx. 1% of Hard Costs $200,000 $182,398 $17,602
Utilities $120.000 $109.439 $10.561
Total Operating Expenses Conference/Learning Center $2.086.300
Operating Expenses Allocated to Learning Center (relative attendees) 8.80% $183,611
Operating Expenses Allocated to Conference Center (relative attendees) 91.20% $1,902,689 $1,902,689 $183,611
STAFFING PLAN FOR CONFERENCE/LEARNING CENTER
# Full-Time Fully Loaded
Position Equivalents Salary Total Salaries Salary Cost 1
General Manager 1 $100,000 $100,000 $130,000
Manager of Conference Planners 1 $60,000 $60,000 $78,000
Executive Meeting Managers 3 $32,000 $96,000 $124,800
Conference Planners 3 $40,000 $120,000 $156,000
Support Staff/Administration 3 $35,000 $105,000 $136,500
Technical Support 3 $40,000 $120,000 $156,000
Operations and Maintenance 4 $50,000 $200,000 $260,000
Total 18 - $801,000 $1,041,300
Average Salary - - $44,500 $57,850
1 / Fringe benefit portion of fully loaded salary is 30 percent over base salary levels.
Source: VVTCB. PAGE 4
Year 1 VAILCENTEROPERATINGIMPACTS79600ccnights.xls 06/14/2001 11:42 AM
SCHEDULE B
THE VAIL VENTER
LEARNING CENTER
SUMMARY OF OPERATING REVENUES, COSTS,
VISITORS, GUEST NIGHTS, TOWN SALES TAX IMPACTS
1. OPERATING REVENUES AND EXPENSES (SOURCE: JHK &VVTCB)
OPERATING REVENUES (SCHEDULE B-1):
HEALTH/WELLNESS CENTER CONFERENCE SERVICE RATE 4,660 $14.31 $66,680
CENTER FOR LEADERSHIP BOOKINGS CONF. SERVICE RATE 3,760 $14.06 $52,880
CENTER FOR MOUNTAIN STEWARDSHIP CONF. SERVICE RA 1,950 $14.36 $28,000
NET PROFIT FOOD & BEVERAGE @ 27% OF GROSS 10,370 $35 27% $98,001
PERFORMANCE BOOKINGS 1 $1,000 $1,000
EQUIPMENT RENTALS $17.925
TOTAL OPERATING REVENUES $264.486
OPERATING EXPENSES (ALLOCATED % OF SCHEDULE A-2):
SALARIES/BENEFITS $91,643
MARKETING (Funded from Marketing District) $0
OPERATIONS/EQUIPMENT/SUPPLIES/MAINT. $61,606
UTILITIES $10,561
ALLOWANCE FOR INSURANCE $2,200
ALLOWANCE FOR CAPITAL/EQUIPMENT REPLACEMENT $17.602
TOTAL OPERATING EXPENSES $183.611
NET OPERATING REVENUE $80.874
2. ESTIMATED VISITATION FROM NEW NET OTJT-OF-COUNTY VISITORS (SOURCE: JHK)
LEARNING CENTER OVERNIGHT GUESTS (SCH. B-1) 3,675
FAMILY OF LEARNING CENTER ATTENDEES (GUESTS @.4) 1.470
TOTAL ATTENDEES 5.145
TOTAL ATTENDEES NET OF DISPLACEMENT FACTOR OF 25% 3.859
ANNUAL LOCAL GUESTS (SCH. B-1) 6.695
GROSS ROOM NIGHTS 3.675
NET ROOM NIGHTS NET OF DISPLACEMENT FACTOR OF 25% 2.756
3. TOWN OF VAIL SALES AND LODGERS TAXES GENERATED FROM CONFERENCES (SOURCE: VVTCB)
INCREMENTAL LODGING REVENUES $150.00 $413,438
INCREMENTAL OFF-SITE FOOD & BEVERAGE REVENUES $56.00 $216,090
INCREMENTAL OFF-SITE RETAIL REVENUES $58.00 80% $179,046
CONFERENCE CENTER FOOD & BANQUET GROSS REVENUE $35.00 $362,950
CONFERENCE CENTER ROOM RENTALS (SCH. B-1) $1,000
CONFERENCE CENTER EQUIPMENT RENTALS (SCH. B-1) $17.925
TOTAL INCREMENTAL SALES TAXABLE REVENUES FROM LEARNING CENTER $1.190.449
4% TOWN OF VAIL SALES TAX REVENUES - INCREMENTAL FROM LEARNING CENTER $47.618
1.4% TOWN OF VAIL LODGERS TAX REVENUES - INCREMENTAL FROM LEARNING CENT $5.788
PAGE 5
Year 1 VAILCENTEROPERATINGIMPACTS79600ccQot4f2WI 11:42 AM
SCHEDULE B-1
LEARNING CENTER ESTIMATED USAGE ASSUMPTIONS AND REVENUE PROJECTIONS
STABILIZED YEAR OF OPERATION (SOURCE: JOHN HORAN-KATES)
I Total Learning
Lectures Workshops Seminars Forums Retreats Courses Center
Center for Health & Wellness Bookines
Projected Event Bookings Per Year 40 40 20 2 10 2 114
Average Length of Event 0.5 1 3 3 6 10
Projected Event Days Per Year 20 40 60 6 60 20 206
Average Attendance Per Even[ Day 40 20 25 30 18 15
Annual Visitor Days/Nights 800 800 1,500 180 1,080 300 4,660
Percent Overnight Guests 5% 10% 40% 50% 75% 50%
Annual Overnight Guests 40 80 600 90 810 150 1,770
Annual Local Guests 760 720 900 90 270 150 2,890
Average Conference Services Rate Per Person $18.00 $16.00 $14.00 $14.00 $12.00 $10.00 $14.31
Estimated Revenue from Conference Services $14,400 $12,800 $21,000 $2,520 $12,960 $3,000 $66,680
Center for Leadership Bookines
Projected Event Bookings Per Year 40 40 10 2 4 6 102
Average Length of Event 0.5 1 3 3 6 10
Projected Event Days Per Year 20 40 30 6 24 60 180
Average Attendance Per Event Day 40 20 25 30 20 15
Annual Visitor Days/Nights 800 800 750 30 480 900 3,760
Percent Overnight Guests 5% 10% 40% 50% 75% 50%
Annual Overnight Guests 40 80 300 15 360 450 1,245
Annual Local Guests 760 720 450 15 120 450 2,515
Average Conference Services Rate Per Person $18.00 $16.00 $14.00 $14.00 $12.00 $10.00 $14.06
Estimated Revenue from Conference Services $14,400 $12,800 $10,500 $420 $5,760 $9,000 $52,880
Center for Mountain Stewardship Bookines
Projected Event Bookings Per Year 40 20 5 1 2 2 70
Average Length of Event 0.5 1 3 3 5 10
Projected Event Days Per Year 20 20 15 3 10 20 88
Average Attendance Per Event Day 20 20 25 75 25 15
Annual Visitor Days/Nights 400 400 375 225 250 300 1,950
Percent Overnight Guests 5% 10% 40% 50% 75% 50%
Annual Overnight Guests 20 40 150 113 188 150 660
Annual Local Guests 380 360 225 113 63 150 1,290
Average Conference Services Rate Per Person $18.00 $16.00 $14.00 $14.00 $12.00 $10.00 $14.36
Estimated Revenue from Conference Services $7,200 $6,400 $5,250 $3,150 $3,000 $3,000 $28,000
Total Estimated Revenue from Conference Services $36,000 $32,000 $36,750 $6,090 $21,720 $15,000 $147,560
Total Annual Visitor Days/Nights 2,000 2,000 2,625 435 1,810 1,500 10,370
Total Annual Overnight Guests 100 200 1,050 218 1,358 750 3,675 _
SCHEDULE B-1
LEARNING CENTER ESTIMATED USAGE ASSUMPTIONS AND REVENUE PROJECTIONS
STABILIZED YEAR OF OPERATION (SOURCE: JOHN HORAN-KATES)
Total Learning
Lectures Workshops Seminars Forums I Retreats Courses Center
Food & Beveraee
Per Capita Food Expenditure' $35 $35 $35 $35 $35 $35 $35
Total Food & Beverage Gross Expenditures $70,000 $70,000 $91,875 $15,225 $63,350 $52,500 $362,950
% of Food & Beverage Received 27% 27% 27% 27% 27% 27% 27%
Estimated Conference F&B Revenue $18,900 $18,900 $24,806 $4,110 $17,105 $14,180 $98,001
Performance Bookings in Town Hall
Rental Rate per Event $1,000 $1,000
Projected Event Days Per Year 1 1
Estimated Revenue from Performance Bookings $1,000 $1,000
Miscellaneous
Equipment Rentals/AV Services $6,000 $5,000 $4,375 $1,250 $800 $500 $17,925
Business Services
Estimated Miscellaneous Revenue $6,000 $5,000 $4,375 $1,250 $800 $500 $17,925
Total Estimated Revenue $60,900 $55,900 $65,931 $12,450 $39,625 $29,680 $264,486
PAGE6
SCHEDULE C
THE VAIL CENTER
ICE SKATING RINK
SUMMARY OF OPERATING REVENUES, COSTS,
VISITORS, GUEST NIGHTS, TOWN SALES TAX IMPACTS
1. OPERATING REVENUES AND EXPENSES (SOURCE: VRD & ERA)
OPERATING REVENUES (SCHEDULE C-1):
HOCKEY REVENUE $132,450
SKATING CLUB $11,700
GENERAL ADMISSIONS & SKATE RENTALS $33,000
LEARN TO SKATE $19,800
CONCERTS 20 $3,500 $70,000
TOURNAMENTS 9 $1,850 $16,650
CONFERENCE EVENT SPILLOVER 83 $3,000 $249.000
TOTAL OPERATING REVENUES $532.600
OPERATING EXPENSES (SCHEDULE C-2):
SALARIES/BENEFITS $277,450
MAINTENANCE/UTILITIES $113,550
OTHER OPERATING EXPENSES $13,300
ALLOW. FOR INSURANCE ($10,000), & CAPITAL REPLACEMENT ($100,000) $110,000
SPECIAL EVENTS $72.100
TOTAL OPERATING EXPENSES $586.400
NET OPERATING REVENUE ($53.800)
2. ESTIMATED VISITATION FROM NEW NET OUT-OF-COUNTY VISITORS (SOURCE: ERA)
PERFORMANCE EVENTS ATTENDEES (SCH. G) 4,000
ICE RINK TOURNAMENT ATTENDEES (SCH. G) 1.400
TOTAL ATTENDEES 5.400
PERFORMANCE EVENTS ATTENDEES (SCH. G) 4,000
ICE RINK TOURNAMENT ATTENDEES (SCH. G) 4.200
TOTAL VISITOR DAYS/NIGHTS 8.200
PERFORMANCE EVENTS ATTENDEES (SCH. G) 1,000
ICE RINK TOURNAMENT ATTENDEES (SCH. G) 2.330
TOTAL ROOM NIGHTS 3.330
3. TOWN OF VAIL SALES AND LODGERS TAXES GENERATED FROM ICE RINK (SOURCE: VRD)
INCREMENTAL LODGING REVENUES - ICE TOURNEYS $85.00 $198,050
INCREMENTAL LODGING REVENUES - PERF. EVENTS $219.00 $219,000
INCREMENTAL FOOD & BEV. REVENUES - ICE TOURNEYS $56.00 $235,200
INCREMENTAL FOOD & BEV. REVENUES - PERF. EVENTS $20.00 $80,000
INCREMENTAL RETAIL REVENUES - ICE TOURNEYS $58.00 80% $194,880
INCREMENTAL RETAIL REVENUES - PERF. EVENTS $10.00 80% $32.000
TOTAL INCREMENTAL SALES TAXABLE REVENUES FROM ICE RINK $959.130
4% TOWN OF VAIL SALES TAX REVENUES - INCREMENTAL FROM ICE RINK $38.365
1.4% TOWN OF VAIL LODGERS TAX REVENUES - INCREMENTAL FROM ICE RINK $5.839
PAGE 7
SCHEDULE C-1
TOWN OF VAIL PRACTICE SHEET OF ICE
ADDITIONAL USAGE ASSUMPTIONS AND REVENUE PROJECTIONS (SOURCE: VRD & ERA)
# of Hours per Week/Event Days Additional Revenue 2
User Group Rates 1 Period Dobson Current With Practice Sheet Per Week Per Year
Hockev Leagues
AAA Hockey Leagues $130 hour 15 25 $1,300 $39,000
Junior Hockey Leagues $130 hour 22 30 $1,040 $31,200
Men's Hockey $150 hour 4.5 9 $675 $20,250
Ladies Hockey $150 hour 3.5 4.5 $150 $4,500
Girl's Hockey $130 hour 3 8 $650 $19,500
Evening Drop-In Hockey Sessions $600 week - - $600 $18.000
Total Additional Hockey Revenue $4,415 $132,450
Other Skating,
Skating Club of Vail (Figure Skating) $130 hour 7 10 $390 $11,700
Public Skating (Admission and rentals) $200 hour 4.5 10 $1,100 $33,000
Learn-to-Skate $165 hour 2 6 $660 $19.800
Total Add. Other Skating Revenue $2,150 $64,500
Special Events
Concerts and Other Sports $3,500 day 30 50 - $70,000
Hockey and Skating Tournaments 3 $1,850 day 0 9 - $16,650
Conference Event Spillover $3,000 day 0 83 - $249.000
Total Add. Special Event Revenue $335,650
Total Additional Revenue $532,600
1/ Rates represent management's planned rate increase following the currently budgeted renovations.
2/ Calculated during hockey season only (mid-September through March), approximately 30 weeks total.
3/ Assumes each tournament event spans 3 event days.
Source: VVTCB - At least 50% of this revenue should be allocated to the Conference Center.
Source: Economics Research Associates & Vail Recreation District PAGE 8
Year i VAU CENTEROPERATINGIWACTS79600ccnights.xls ICEDEMAND
SCHEDULE C-2
TOWN OF VAIL DUAL ICE SHEET FACILITY
ESTIMATED NET REVENUE IN A STABILIZED YEAR OF OPERATION
SOURCE: VRD & ERA
Dobson 2000 Dobson Under Practice Sheet With Practice
Budget New Rates Impacts Sheet
Revenues
Hockey $103,800 $198,000 $132,450 $330,450
Figure Skating $16,750 $27,300 $11,700 $39,000
Special Events $114,950 $105,000 $319,000 $424,000
Tournaments $0 $0 $16,650 $16,650
Summer Programming $89,200 $89,200 $0 $89,200
Public Skating Admissions and Rentals $26,800 $27,000 $33,000 $60,000
Learn-to-Skate $10,000 $9,900 $19,800 $29,700
Other Sources $118.900 $118.900 $0 $118.900
Total Revenues $480,400 $575,300 $532,600 $1,107,900
Expenses
Labor/Overhead $372,550 $372,550 $277,450 $650,000
Maintenance/Utilities $111,450 $111,450 $113,550 $225,000
Other Operating Expenses .$6,700 $6,700 $13,300 $20,000
Special Events $22,560 $21,000 $72,100 $93,100
Figure Skating Programs $13,600 $13,600 $0 $13,600
Summer Programming $32,150 $32,150 $0 $32,150
Other Expenses $1500 $2.500 $110.000 $112.500
Total Expenses $561,510 $559,950 $586,400 $1,146,350
Net Operating Revenue (Loss) ($81,110) $15,350 ($53,800) ($38,450)
Other expenses include insurance $10,000), and capital replacement $100,000).
Source: Vail Recreation District and Economics Research Associates. PAGE 9
Year I VAILCENTEROPERATINGIMPACTS79600ccnights.xls ICEOPS
SCHEDULE D
THE VAIL CENTER
FAMILY RECREATION CENTER
SUMMARY OF OPERATING REVENUES, COSTS,
VISITORS, GUEST NIGHTS, TOWN SALES TAX IMPACTS
1. OPERATING REVENUES AND EXPENSES (SOURCE: VRD)
OPERATING REVENUES:
CLIMBING WALL $20,000
ARCADE GAMES $45,000
INDOOR SKATE PARK $120,000
YOUTH CENTER $15,000
BIRTHDAY PARTIES $10.000
TOTAL OPERATING REVENUES $210.000
OPERATING EXPENDITURES:
LABOR AND BENEFITS (70 HOURS/WK) $42,000
SUPPLIES, REPAIRS, EQUIPMENT, UTILITIES, ETC. $42,500
ALLOWANCE FOR INSURANCE ($5,000) AND CAPITAL REPLACEMENT ($40,000) $45,000
CONTINGENCY $50.500
TOTAL OPERATING EXPENSES $180.000
NET OPERATING REVENUE $30,000
2. ESTIMATED VISITATION FROM NEW NET OUT-OF-COUNTY VISITORS (SOURCE: VRD)
TOTAL ATTENDEES 40,800
TOTAL VISITOR DAYS/NIGHTS 2,950
TOTAL ROOM NIGHTS 983
3. TOWN OF VAIL SALES AND LODGERS TAXES GENERATED FROM FAMILY CTR (SOURCE: VRD)
INCREMENTAL LODGING REVENUES @ $85/NIGHT $83,583
INCREMENTAL FOOD & BEV. REVENUES @ $56/NIGHT $165,200
INCREMENTAL RETAIL REVENUES @ $58/NIGHT X 80% $136.880
TOTAL INCREM. SALES TAXABLE REVENUES FROM FAMILY RECREATION CENTER $385,663
4% TOWN OF VAIL SALES TAX REVENUES - INCREMENTAL FROM FAMILY REC. CENTER $15,427
1.4% TOWN OF VAIL LODGERS TAX REVENUES - INCREM. FROM FAMILY REC. CENTER $1,170
PAGE 10
Year 1 VAILCENTEROPERATINGIMPACTS79606d.xls 11:42 AM
SCHEDULE E
THE VAIL CENTER
ARTSCENTER
SUMMARY OF OPERATING REVENUES, COSTS,
VISITORS, GUEST NIGHTS, TOWN SALES TAX IMPACTS
1. OPERATING REVENUES AND EXPENSES (SOURCE: VVTCB)
OPERATING REVENUES:
TICKET SALES
SPONSORSHIPS
NET PROFIT FOOD & BEVERAGE @ 27% OF GROSS
ENDOWMENT INTEREST EARNINGS - 5% @ $6 MILLION $300,000
EQUIPMENT RENTALS
BUSINESS SERVICES
TOTAL OPERATING REVENUES $300.000
OPERATING EXPENSES:
TECHNOLOGIST & BENEFITS $62,500
COMMON AREA MAINTENANCE $42,000
OPERATIONS/EQUIPMENT/SUPPLIES/MAINT. $25,000
UTILITIES $45,000
EQUIPMENT AND REPLACEMENT ALLOWANCE $60,000
INSURANCE, OTHER, CONTINGENCY $65.500
TOTAL OPERATING EXPENSES $300.000
NET OPERATING REVENUE $0
2. ESTIMATED VISITATION FROM NFW NET OUT-OF-COIJNTY VISITORS (niJRCE: VVTCB) - SCH. G
ARTS CENTER ATTENDEES - OUT OF COUNTY 0
FAMILY OF ARTS CENTER ATTENDEES 0
TOTAL ATTENDEES 0
ARTS CENTER VISITOR DAYS/NIGHTS - OUT OF COUNTY 0
FAMILY OF ARTS CENTER VISITOR DAYS/NIGHTS 0
TOTAL VISITOR DAYS/NIGHTS 0
GROSS ROOM NIGHTS 0
NET ROOM NIGHTS NET OF DISPLACEMENT FACTOR OF 25% 0
3. TOWN OF VAIL SALES AND LODGFRS TAXES GENERATED FROM ARTS CENTER (SOURCE: VVTCB)
INCREMENTAL LODGING REVENUES $0
INCREMENTAL OFF-SITE FOOD & BEVERAGE REVENUES $0
INCREMENTAL OFF-SITE RETAIL REVENUES $0
ARTS CENTER FOOD & BANQUET GROSS REVENUES $0
ARTS CENTER ROOM RENTALS $0
ARTS CENTER EQUIPMENT RENTALS $0
TOTAL INCREMENTAL SALES TAXABLE REVENUES FROM ARTS CENTER $0
4% TOWN OF VAIL SALES TAX REVENUES - INCREMENTAL FROM CONFERENCES $0
1.4% TOWN OF VAIL LODGERS TAX REVENUES - INCREMENTAL FROM CONFERENCE $0
PAGE l l
Year 1 VAILCENTEROPERATINGIMPACTS79600ccniol5NA.4,12001 11:42 AM
SCHEDULE F
THE VAIL CENTER
FRACTIONAL OWNERSHIP UNITS - 45 UNITS @ 1,600 SQ. FT. (72,000 SQ. FT.)
SUMMARY OF OPERATING REVENUES, COSTS,
VISITORS, GUEST NIGHTS, TOWN SALES TAX IMPACTS
1. OPERATING REVENUES AND EXPENSES (FUNDED BY HOA)
TOTAL OPERATING REVENUES $0
TOTAL OPERATING EXPENSES $0
NET OPERATING REVENUE $0
2. ESTIMATED GUESTS
CONDO'S AVAILABLE 0
ANNUAL OCCUPANCY RATE - OWNERS 70.00%
ANNUAL OCCUPANCY RATE - RENTERS 5.00%
AVERAGE OCCUPANTS PER CONDO 4
TOTAL OWNER NIGHTS 0
TOTAL RENTER NIGHTS 0
TOTAL NIGHTS 0
TOTAL NET NIGHTS % 75% 0
3. TOWN OF VAIL SALES AND LODGERS TAXES GFNFRATED FROM FRACTIONAL (SOURCE: VVTCB)
INCREMENTAL LODGING REVENUES $500.00 $0
INCREMENTAL FOOD & BEVERAGE REVENUES $56.00 $0
INCREMENTAL RETAIL REVENUES $58.00 80% $0
TOTAL INCREMENTAL SALES TAXABLE REVENUES FROM FRACTIONAL OWNER. $0
4% TOWN OF VAIL SALES TAX REVENUES - INCREMENTAL FROM FRACT. OWNERSHI $0
1.4% TOWN OF VAIL LODGERS TAX REVENUES - INCREMENTAL FROM FRACT. OWNE $0
4. TOWN OF VAIL REAL ESTATE TRANSFER TAX REVENUES TRANSFERRED FROM FRACTIONAL SALES
SQUARE FEET OF FOR SALE FRACTIONAL OWNERSHIP 72.000
ASSUMED AVERAGE SALES PER SQUARE FOOT $0
GROSS SALES $0
AVERAGE SALES PRICE PER LIVING UNIT #DIV/0!
1% REAL ESTATE TRANSFER TAX (FROM INITIAL SALES ONLY) $0
PAGE 12
Year 1 VAILCENTEROPERATINGIMPACTS79606.&htvi~Wsls 11:42 AM
SCHEDULE F
ESTIMATED VISITATION FROM NEW NET OUT-OF-COUNTY VISITORS
CONFERENCES, LEARNING CENTER, RECREATION, ARTS
Estimated number of visitors
Conference Center Attendees 33,581
Family of Conference Attendees 13,430
Learning Center Attendees - (out of Town) 1,148
Learning Center Attendees - (local) 2,092
Family of Learning Cntr Attendees (out of Tow 574
Performance Events Attendees 4,000
Family Recreation Center 2,950
Ice Rink Tournaments Attendees z 1.400
Total Visitors 59,176
Estimated number of visitor days/nights
Conference Center 107,460
Family of Conference Attendees 42,984
Learning Center 3,675
Family of Learning Center Attendees 1,470
Performance Events Attendees 4,000
Family Recreation Center 2,950
Ice Rink Tournaments Attendees 4.200
Total Visitor Days/Nights 166,739
Net of Displacement Factor of 25% 127,842
Estimated number of room-nights
Gross Conference Center Attendees 79,600
Conf. Center Attendees Net of Displacement 3 59,700
Family of Conference Attendees 0
Gross Learning Center Attendees 3,675
Learning Center Attendees Net of Displacemen 2,756
Family of Learning Center Attendees 0
Performance Events Attendees 1,000
Family Recreation Center 983
Ice Rink Tournaments Attendees 2.330
Total Room-nights 66,770
1/ Includes out-of-county visitors attending performances at both the ice arena and the
conference center ballroom.
2/ Tournament attendees include both participants and spectators.
3/ Assumes conference events will result in a net displacement of 25 percent of other visitor
roomnights in Vail.
Source: Economics Research Associates & VVTCB and JHK.
PAGE 12
SCHEDULE G
ESTIMATED DAILY OFF-SITE CONFERENCE AND ICE RINK VISITOR SPENDING
CONFERENCES, LEARNING CENTER, RECREATION, ARTS
Avg. per capita off-site lodging expenditures
Conference Center Attendees $150.00
Learning Center Attendees $150.00
Performance Event Attendees $219.00
Ice Rink Tournaments & Fam. Rec. Attendees $85.00
Total Lodging Expenditures $9,869,071
Avg. per capita off-site food and beverage expenditures
Conference Center Attendees $56.00
Families of Conference Attendees $56.00
Learning Center Attendees $56.00
Families of Learning Center Attendees $56.00
Performance Event Attendees $20.00
Ice Rink Tournaments & Fam Rec Attendees $56.00
Total food and beverage expenditures $6,955,468
Avg. per capita off-site retail expenditures
Conference Center Attendees $58.00
Families of Conference Attendees $58.00
Learning Center Attendees $58.00
Families of Learning Center Attendees $58.00
Performance Events Attendees $10.00
Ice Rink Tournaments & Fam. Rec. Attendees $58.00
Total retail expenditures $7,297,424
Total retail expenditures reduced by 20% (1) $5,837,939
GRAND TOTAL VISITOR OFF-SITE SPENDIN $22,662,478
(1) Reduced for retail sales shipped from Vail & not subject to sales tax.
Source: Economics Research Associates & VVTCB
PAGE 13
SCHEDULE H
ESTIMATED FISCAL IMPACT OF PROPOSED ALTERNATIVES ON TOWN OF VAIL
(EXCLUDING IMPACTS FROM FRACTIONAL OWNERSHIP HOUSING PROJECT)
Annual Impacts from Visitor Spending
Visitor Food and Beverage Spending $6,955,468
Conference Center/LC Gross F & B Spending $3,785,750
Conference Center/LC Gross Room/Equip. Spend $773,425
Visitor Retail Spending $5,837,939
Visitor Lodging Spending $9,869,071
Total Increase in Spending $27,221,653
Direct Revenues to Local Mkt. District
Lodging Tax Revenue for Marketing (1.4%) $138,167
Direct Revenues to Town of Vail
Lodging Tax Revenues to Town of Vail (4.0%) $394,763
Sales Tax Revenues to Town of Vail (4.0%) $694,103
Total Direct Revenues to Town of Vail $1,088,866
Source: Economics Research Associates & VVTCB.
PAGE 14
ATTACHMENTS E
LETTER FROM PARKING FROM ARNIE ULLVIG
MHH 2? 'e1 09:32 FR FHU 303 721 0032 TO 19704792452 P.02i07
A ~
0,15~1FELSBURG
(4HOLT &
ULLEVIG
engineering paths to transportation solutions
March 27, 2001
MEMORANDUM
TO: Mr. Russ Forrest
FROM: Arnold J. Uilevig
SUBJECT: Joint Use Parking Evaluation of Vail Center
FHU Reference No. 00-062
INTRODUCTION
This memorandum documents the parking demand expected to be generated by the proposed
Vail Center in Lionshead. The technical analysis consists of an afternoon and an evening
parking demand for a "typical busy week" for each month of the year-
The parking demand projections were developed by applying appropriate parking demand
equations to a hypothetical annual event calendar for the facility. The hypothetical annual event
calendar is fully documented in this memorandum so that other alternative event schedules can
also be evaluated and compared.
The parking demand equations that were used in this analysis are consistent with those
previously developed for mixed use, shared parking areas including Vail Village and Lionshead.
This preliminary evaluation emphasizes the need to verify ski season parking demand
estimates in Lionshead with actual data collected during the 2000/2001 ski season.
303.721.1440
fax 303.721.0832
fhuafhueng.com
Greenwood Corporate Plaza
7951 E. Maplewood Ave. Ste. 200
Greenwood Village, CO 80111
i'IHK ( '141 b~ SG 1-K r-rlU ~VJJ (Gl YJL7JG I U 17 fYJ~1 (7G4 G r. UJ/ v) r
March 27, 2001
Memorandum to Mr. Russ Forrest
Page 2
PARKING DEMAND FACTORS
Research conducted by the Institute of Transportation Engineers, the Urban Land Institute, and
the City & County of Denver has been reviewed to select appropriate parking demand factors for
various types of events expected to occur at the Vail Center. These factors are documented in
Table 1.
Table I
Parking Demand Factors by Event Type
r..
.:M...w:x..r..:........r..•.:.:.:.....~..:..r.:{....: ..:.1.411.W.....:._I•..,..r.:..y..::.li::.r.r::.;,:..;:_I.. ,~w ..,.M
:
".'.r.. nl . el
R . rt..E~srrt.
e.r;~
ev~a
nt
~arac s.ics.... _ . Paricmg~beman~ ~ F
1. Convention, Conference, Meetings, 2.1 parked vehicles per 100 attendees.
Seminars, or Training (Reflective of a
"downtown" area with frequent transit
services, shuttles, and a safe walking
option.)
2. Civic Events, Banquets, Formal or Semi- 45.0 parked vehicles per 100 attendees.
Formal Events
3_ Public Shows, Entertainment, Concerts, 30.0 parked vehicles per 100 attendees.
Lectures or Other Audience Based Events
4. Recreational Activities, Participant Based 45.0 parked vehicles per 100 attendees.
Events
5_ Employees ( 83.0 parked vehicles per 100 attendees.
6. Retail 3.2 parked vehicles per 1,000 Sq. Ft.
I'IHK G ( '61 V_J7 • rK r rlU J?JJ f e-1 1JOJC l u 17 (U" f :7- G f . U", U I
March 27, 2001
Memorandum to Mr. Russ Forrest
Page 3
HYPOTHETICAL EVENT CALENDAR
Table 2 documents the hypothetical calendar of events which could occur at the Vail Center
• during the busy week of each month. Separate scenarios have been defined to reflect both
daytime and evening (after 5:00 PM) conditions.
In addition, 3,000 square feet of retail space and 20 facility employees are assumed to be active
for all daytime events- This results in an incremental parkiiig-demand of 27 vehicles beyond the
parking. demands calculated for the specific events. The evening events will have an incremental
parking demand of 4 vehicles generated by a staff of 5 employees.
Table 2
Attendance Estimates by Event by Month
Go'hventionl, Rec-e tionak':':
.n
-
Q
. ; , : Cj.. iC; eatt? rig tfo[Ytt
rite
TimerpBrrod,_.,. Atfetidees Staff Event Genter ;Arts
January
Daytime 350 56 - 75 - 20 30
Evening - - 300 25 250 40 40
I February
l Daytime 650 l 100 - 75 - 20 30
Evening - f - 400 25 250 40 40
March •Z .
Daytime 650 100 - 75 - 20 20
Evening - - 500 25 250 40 40
April I
Daytime 650 100 - 75 - 20 20
Evening - - 600 25 250 40 25
May
Daytime 650 100 - 75 - 20 20
Evening - - - 10 50 40 25
MHk 01 b9.33 Fk FHU 303 721 0832 TO 19704792452 P.05i07
March 27, 2001
Memorandum to Mr. Russ Forrest
Page 4
.
. nvgn6oct/ir itio?+a1>:
Cop
fees ce .
C vie., ea .ri'n Pf ,.i 1.o1a
_ i. `L
TrmeP..dnad AttR3ndees Staff Event. Genter flits. Ice Center. '
June
Daytime I 850 114 - 75 - 20 40
Evening - - 800 25 250 40 60
July
Daytime 1,200 139 - 75 - 20 40
Evening + - - 500 25 250 40 60
Augusf
Daytime 1,200 139 - 75 - 20 40
Evening - - 700 25 250 40 60
September
I Daytime 1,200 139 - 75 I - 20 20
Evening - - 700 25 I 250 40 25
October
Daytime 850 114 - 75 - I 20 20
Evening - - 300 25 50 40 25
November
Daytime 650 100 { - 75 - 20 20
Evening - - + 400 I 25 50 40 25
DeCember
Daytime 350 56 - 75 - , 20 30
Evening - - 600 25 250 40 40
MAR 27 '01 09:34 FR FHU 303 721 0832 TO 19704792452 P.06i0?
March 27, 2001
Memorandum to Mr. Russ Forrest
Page 5
PARKING DEMAND ESTIMATES
The parking demand factors (Table 1) applied to the hypot*tical-event calendar (Table 2)
results in the estimated parking demands by monthly time period as shown in Table 3.
Table 3
Parking Demand Summary - All Uses and Events
.;':Total'P.rorecterl~P9kir
D Even
e i
td. y. rn. January 123 256
February 165 301
March 165 346
April 160 384
May 160 51
June 185 490
July 212 355
August 212 445
September 176 111
October 176 189
November 160 I 234
December 123 I 391
MHK 27 '01 09:34 FR FHU 303 721 0832 TO 19704792452 P.07i07
March 27, 2001
Memorandum to Mr. Russ Forrest
Page 6
PARKING AVAILABILITY IN LIONSHEAD
Table 3 indicates that if the Vail Center were to be hypothetically considered as an isolated
facility, it would be necessary to also construct a 490 space parking lot to accommodate the
largest event of the year occurring on a June evening.
However, the Vail Center is not an isolated facility, and, as a consequence, is able to utilize
nearby unused parking capacity (whenever it is available), primarily at the Lionshead parking
garage. The most critical time period for accommodating Vail Center events is not a June
evening because excess parking is generally available in Lionshead at this time to meet the
parking demand.
The most critical time periods are anticipated to occur in March. During the daytime Vail Center
is projected to require 165 parking spaces and during the evening 346 parking spaces. It is at
these times that the unused parking supply is most variable and uncertain.
During the 1999/2000-ski season Lionshead filled and vehicles were parked on the frontage
road a total of 14 days, nearly all of which were weekend days or holidays. Data from the
200012001 ski season is not available as of the date of this memorandum but it is fully
anticipated that all elements of the ski season including parking demands at Lionshead are
much greater than the 1999/2000 season.
The most likely overload scenario would probably occur if the Lionshead garage was filled to
capacity on a weekday afternoon. This could potentially result in an excess parking demand of
165 vehicles. This represents approximately 4,000 (0.8 mile) linear feet of parallel parking along
the frontage road.
During weekday evenings it is likely that sufficient parking spaces would become available in
Lionshead to reduce any parking deficiencies below 165 vehicles. However, this does not mean
that deficiencies will not or cannot occur-
All of these potentialities should be checked against the actual 2000/2001 ski season parking
counts when they become available.
AJ U/cg
TnTQ1 PQFP R? iIc~Ic
ATTACHMENTS F
LETTERS FROM MEETING PLANNERS AND HOTELS
VAIL VALLEY
TOURISM & CONVENTION BUREAU VVNA
100 East Meadow Drive • Suite 34 • Vail, CO 81657
The VVTCB recently conducted a phone survey sampling the Vail community's
opinions regarding group business and the Vail Center. The following list contains
local businesses that endorse the meetings and conferences market, as well as the
Vail Center. Of the 58 businesses interviewed, 48 indicated they support the Vail
Center, which indicates an 83% approval rating. Of the ten businesses who would
not offer support at this time, six indicated they did not have enough information to
formulate an opinion, three felt it would be too expensive, and one business owner
felt that it would not help support his business.
Lodees Retail & Service Providers
Antlers 4 Eagle Ranch
Christiania Lodge Bag & Pac
Crossroads Realty, Ltd Brandess-Cadmus Realty
Destination Resorts CARExpress
Evergreen Lodge Charlie's T-Shirts
Lion Square Lodge Chili Willy's
Lionshead Inn Colorado Mountain Express
Lodge Tower Colorado Ski Museum
Lodge at Vail Epicurean Catering
Manor Vail Lodge Fly Fishing Outfitters
Marriott Mountain Resort Golden Bear
Mountain Haus Gore Creek Grille
Montaneros Kaltenberg Castle Brewery
Park Meadows Lodge Lakota River Guides
Pinnacle Resort Systems Larkspur Restaurant
Simba Run Lazy J Ranch
Sonnenalp Resort Mountain Quest Sports
Vail Cascade Resort Nova Guides
Vail International Paragon Guides
Vail Racquet Club Peregrine Wines & Spirits
Vail Spa Condominium Assoc Sherpa Tours
Vail Village Inn Timberline Tours
Willows Tyrolean
Up The Creek
Vendetta's
Group Sales Reservations Visitor Services Business Office
1-800-775-8245 1-800-525-3875 (970) 479-1014 (970) 476-1000
FAX (970) 479-2364 FAX (970) 476-6008 FAX (970) 479-7162 FAX (970) 476-6008
Website: www.visitvailvallev.com E-mail: vvtcb@visitvailvalley.com
VAIL VALLEY VLQVA
TOURISM & CONVENTION BUREAU
100 East Meadow Drive • Suite 34 • Vail, CO 81657
The following groups have given resounding endorsement (example letters attached)
of the proposed Vail Center. Some of these organizations have met in Vail in the
past but have not returned due to our inability to accommodate their meeting
specifications "under one roof," while the remaining groups attempted to "book"
their programs here but ultimately have chosen other destinations for the same
reason. All of these contacts have indicated a strong probability of bringing their
respective programs to Vail. As you can see, revenue implications to the community
are quite strong.
Customers
Alpha Gamma
Alpha Phi
Aspen Systems
Automatic Data Processors
Colorado Veterinary Association
Conferon
D&R International
The Meeting Group
National Credit Union
Nurse Practioners Symposium .
School to Career Conference
Technology in Education
Group Sales Reservations Visitor Services Business Office
1-800-775-8245 1-800-525-3875 (970) 479-1014 (970) 476-1000
FAX (970) 479-2364 FAX (970) 476-6008 FAX (970) 479-7162 FAX (970) 476-6008
Website: wwtiuvisitvailvalley.com • E-mail: vvtcb@visitvailvalley.com
VAILVALLEY
TOURISM & CONVENTION
BUREAU
Lost Business....Future Opportunity!
Attendees Multiplier
& Family Revenue
Room Lodging (1.7 per room ($199.50 per Vail Center Total
Group Name Dates Nights Revenue night) room night) Revenue Revenue
Alpha Gamma Rho June-Aug 12,000 $1,800,000 21,000 $2,394,000 $717,900 $4,911,900
Alpha Phi June-Aug 14,000 $2,100,000 • 24,500 $2,793,000 $834,000 $5,727,000
Aspen Systems July 16,000 $2,400,000 28,000 $3,192,000 $950,100 $6,542,100
Automatic Data Processors August 10,000 $1,500,000 17,500 $1,995,000 $601,800 $4,096,800
Colorado Veterinary Medical Society September 1,100 $165,000 1,925 $219,450 $85,155 $469,605
Conferon June-Aug 1,000 $150,000 1,750 $199,500 $79,350 $428,850
D&R International November 14,000 $2,100,000 24,500 $2,793,000 $834,000 $5,727,000
Meeting Group June 2,000 $300,000 3,500 $399,000 $137,400 $836,400
National Credit Union May 17,500 $2,625,000 30,625 $3,491,250 $1,037,175 $7,153,425
Nurse Practioners Symposium JUly-3yrContract 6,000 $900,000 10,500 $1,197,000 $369,600 $2,466,600
School to Career Conference June-Aug 2,400 $360,000 4,200 $478,800 $160,620 $999,420
Technology in Education June 2,000 $300,000 3,500 $399,000 $137,400 $836,400
Total Revenue 98,000 $14,700,000 171,500 $19,551,000 $5,944,500 $40,195,500
* Each roomnight accounts for 1.7 "Attendees & Family." Total "Attendees & Family" are calculated by multiplying roomnights by 1.7.
• Multiplier revenue source - 1999 Summer Intercept Study / RRC Associates(Multiplier accounts for retail and food and beverage spending).
* Revenue is calculated at $150.00 per roomnight (Source: ERA Study)
VAILVALLEY
TOURISM & CONVENTION BUREAU VLA
0
100 East Meadow Drive • Suite 34 • Vail, CO 81657
Ritz Carlton and Four Seasons Group and Leisure Business
Vail represents a "high-end" groups and conferences demographic. There are some
within our community that have expressed concern that Vail is not a meetings destination
due to that "high-end" demographic to which we cater. The following is a list of Ritz
Carlton and Four Seasons destination resorts and the breakdown of their business into
group and leisure travelers. On average, group business makes up well over fifty percent
of their overall business, which would infer that a matching customer profile exists for
Vail as well.
Ritz Carlton Resorts Group% Leisure%
Amelia Island, FL 72% 28%
Naples, FL 62% 38%
Key Biscane, FL 60% 40%
Laguna Nigel, CA 60% 40%
Rancho Mirage, CA 60% 40%
Half Moon Bay, CA 55% 45%
Reynolds Plantation, GA 50% 50%
Maui, HI 40% 60%
Four Seasons Resorts Group% Leisure%
Aviara, N. San Diego, CA 50% 50%
Dallas at Las Colinas 65% 35%
Maui at Wailea 33% 67%
Scottsdale at Troon North 55% 45%
Group Sales Reservations Visitor Services Business Office
1-800-775-8245 1-800-525-3875 (970) 479-1014 (970) 476-1000
FAX (970) 479-2364 FAX (970) 476-6008 FAX (970) 479-7162 FAX (970) 476-6008
Website: www.visitvailvalley.com E-mail: vvtcb@visitvailvallev.com
•
•
•
March 21, 2001
Dear John,
It was great speaking with you recently and I cannot tell you how excited I am to here
about the new Conference Center proposal for the town of Vail. Our company represents
pharmaceutical companies that plan meetings accommodating 30 - 2,500 attendees. As
you know, we have tried to book several programs in Vail and unfortunately have not
been successful in that endeavor, due to the lack of large, flexible meeting space. With
the addition of the Center and its 70,000 square feet of meeting space, Vail would
definitely become a viable destination for many of our conferences. I am confident that
we will partnering soon after the announcement of your Center is made public.
John, please continue to keep me posted on the Center's progress and development. I
look forward to have the opportunity to do some business with you... finally!!
With Warm Regards,
Jan Miller
Senior Account Manager
The Meeting Group, Inc.
* To 30ua -lui0i
Automatic Data Processing
Emerging Business Services Division
P.O. Box 297
9 Entin Road J~
Parsiovany New Jersey 07054-0297
March 13, 2001
To: John Garth
Fax: 970-479-2364
From: Steven Wilson
ADP
Dear John,
Good to hear flvw you this afternoon. Also good to hear that Vail is dVrticing about
building a large conference center.
ADP is a big fan of Vail, but unfortunately has outgrown your facilities. A large
conference center would again make it possible for ADP to bring our President's Club
trip to Vail - which we would be very interested in doing. As a matter of fact, we are
considering another mountain resort, Whistler for 2002 or 2003 - since they are able to
accommodate us.
This sounds like a great plan for both Vail and corporate America. Please keep me
updated on the status.
Sincerely,
Steven Wilson
Director, Special Events
ADP, Inc.
WIA11 Co
lorado Veterinary
Medical Association
March 13, 2001
Marci Kurronen
Vail Valley Tourism & Convention Bureau
5500 South Simms Unit 0, PMB 107
Littleton, CO 80127
Dear Marci:
I was pleased to hear that the Vail Town Council is considering the constriction of a convention
center in Vail. As you know, the Colorado Veterinary Medical Association (CVMA) has held its
annual convention in Vail in the past - but our meeting has grown to a point where we're unable
to find suitable facilities that allow us to return to Vail.
Our annual convention utilizes nearly 300 rooms on peak night, with a cumulative total of 1,100
room nights. While we can find a number of destinations that can match this requirement for
rooms, the limitation we face is related to meeting space. In addition to the meeting space
needed to conduct seven concurrent scientific sessions (plus space for all the ancillary
convention activities like banquets, special events, keynote presentations, offices, etc.), we have
a growing trade show that houses 70 8'x10' exhibit booths.
Ideally, we look for facilities where these activities can be housed under one roof (like
Snowmass Village or Keystone Resort, for example). Such a facility allows convention
attendees to make efficient use of their time, be easily oriented to a facility, and increase their
participation in the collegial interaction that lies at the core of a memorable meeting. Such a
facility also allows the exhibitors, who contribute so much to the financial success of a
convention, to be at the center of the event rather than being relegated to a tent, parking garage,
or far-away exhibition hall.
I'd be delighted to once again give serious consideration to booking the CVMA annual
convention in Vail - but the key to this opportunity lies in the town's willingness to provide a
suitable facility. I look forward to learning the outcome of the council's discussions.
Sincerely,
Ralph Johnson
Executive Director
789 Sherman Street, Suite 550
Denver, Colorado 80203
303.318.0447 fax 303.318.0450
March 14, 2001
Marci Kurronen
Vail Valley
Dear Marci:
Last year the School to Career Conference committee was looking for a location to hold
our conference where about 600 participants could meet together for the keynote address.
We were not able to really look at Vail as a viable option since the location didn't
warrant enough space to accommodate us. A convention center would allocate enough
seating to make it a viable option.
If the town looks at the strong possibility of this kind of facility there is no question that
due to the beautiful location you would be able to draw in more business. The country is
finding that Colorado is more than a viable option as a resort location during the summer
months as well. Thus, I would think that you could find a market for the use of facilities.
Best wishes,
Connie Long
Connie Long, Director
School to Career Resource Center
Aims Community College
PO Box 69
Greeley, CO 80634
970-330-8008, ext. 6740
clonw&uaims.edu
Page 1 of I
John Garth
From: "Marci Kurronen" <marcivailvalley@gwest.net>
To: "John Garth" <john@visitvailvalley.com>
Cc: "lori just" <lori@visitvailvalley. corn>
Sent: Wednesday, March 28, 2001 12:15 PM
Subject: FW: TIE 2003,2004
This is for the Technology In Education Conference held in June 2004. They
would use over 2,000 room nights with about 1,000 attendees. Marsha Celesta
is the coordinator for this conference. Her phone number is 303-344-4910.
-----Original Message-----
From: lCelcstw i.?aol.com [mailto:MCelesta.' aol.com]
Sent: Wednesday, March 28, 2001 10:26 AM
To: marciiiii.visitvailvallev.com
Subject: TIE 2003,2004
Thank you for the update on VaiI's plans for a conference center. We have
not had a Technology in Education Conference in Vail, because Vail does not
have large enough facilities for our conference. I would hope that the new
conference center will have state of the art wiring or wireless internet
connections.
Please keep me posted on the town meeting.
4/13/01
Apr 11 01 1S:32 Montaneros in Vail
9704766926 p.2
(t 0
IN
April 11, 2001
John Garth
Vail Valley Tourism & Convention Bureau
100 East Meadow Drive
Vail, Co. 81657
Dear John,
I wanted to express my support of the proposed "Vail Center". As a member of the
lodging community and a 17-year Vail Valley resident, I believe this venue will attract
the type of group business and visitors we are looking for in order to increase tourism to
Vai 1 year-round. As an all-condominium property and manager of private homes and
condos, our company does not have meeting space or business services to accommodate
the many requests we receive for group bookings and conferences. The Vail Center will
certainly enhance this great resort community by offering state of the art facilities to our
sophisticated clientele.
I applaud your diligence in pursuing this opportuziity for the Vail community. Please
let me know if I can be of further assistance.
Sit cerely,
Deb ay or Fish
General Manager
Montaneros in Vail/Prudential Gore Range Properties
y I
April 13, 2001
fro - ean`~7
:New? `Fii"pean Cuisine
Todd Newcomer
Tourism Development Associate
Vail Valley Tourism and Convention Bureau
100 East. Meadow Drive
Suite 34
Vail, CO 81657
Todd Newcomer
I would like to express my opinion in favor of the Vail Center. Any effort to encourage
destination tourist or convention guests to the Vail Valley should be embraced by the business
community. Destination guests are the backbone of this resort community. They dine in the
restaurants, spend nights in hotel rooms, partake in many activities this area offers (skiing,
golfing, rafting etc...).
Vail was conceived and built as a destination resort. I believe that the Vail Center is a necessary
amenity, which will contribute to the Vail Valley's economic vitality.
Sincerely,
Sig Langegger
Proprietor
400 east meadow drive
vail Colorado 81657
970.476.2204
970.476.3652 fax.
www.tyrolemi.net
sig@tyrolean.net
3/30/01
Esr. 1971
John Garth
VVTCB
Vail, Co. 81658
Mr Garth:
I am writing to express my wholehearted support for the
inclusion of a group meeting facility as part of the proposed Vail
Center development.
Timberline Tours has been a part of the Vail Valley recreation
scene since 1971. We currently employ 75 people, and provide white
water rafting, jeep tours and climbing instruction for over 20,000
Vail visitor per year. "Group" or corporate clients represent as much
as 40% of our annual business. Obviously we make an aggressive
effort to court these groups to come to Vail. Group business is critical
to the financial viability of Timberline Tours,
Ever year we hear the same refrain as we attempt to recruit
corporate groups. "We wanted to come to Vail. .but there are no
meeting facilities that fulfill bur needs, so we decided to hold our
function in ( blank
I believe the proposed Vail Center Project could go a long way
co changing that old refrain.,
Regards,
Greg Kelchner, owner
Timberline Tours
P. 0. Box 131 Vail, CO 81658 970.476.1414 Fax 970.827.58/3+ .
rrnr 17n rnr Vnnr 'F nrt -ru' 7 rtTAT rr rani 1F it t1tJ !1_1C_liXigl
LION
SPUARE
LCD'GEAND
March 26, 2001 CONFE
RENCE CENTER
Mr. John Garth
VVTCB
100 Meadow Drive
Vail, CO 81657
Dear John,
I am writing in support of the proposed Convention Center facility here in Vail. It is long
overdue and would help. to bring larger groups to Vail, and perhaps extend our
winter/summer season. It would certainly strengthen our summer business as well.
My property has conference facilities and it makes a tremendous difference in the
shoulder seasons and slower weeks throughout the year. The properties without these
facilities would greatly benefit, and it could help our conference business as well by
bringing more groups to our valley.
Please feel free to call me should you want to discuss this issue further.
nk you,
Bill Anderson
General Manager
Lion Square Lodge
MANAGED BY
THE RESORT COMPANY
660 W. Lionshead Place • Vail, Colorado 81657
800-525-5788 • 970.476.281 • Facsimile: 970.476-7423 • ww's.lionscluare.com • e-mail: lioascluareCvail.net
03/30/2001 12:37 9704797049 VCR EXEC OF PAGE 01/01
VAI L CASCADE
R E S O R T
March 30, 2001
Mr. John Garth
Vail Valley Tourism & Convention Bureau
100 E. Meadow Drive
Vail, CO 81657
Via Facsimile: 479-2364
Dear John:
1 am writing this letter to voice my support for the proposed Vail Center. The Vail
Cascade Resort & Spa is dependent on quality group bookings for its' on-going
financial success. I strongly believe that this project will provide tremendous
benefit for long-term, high quality convention business, not just at our property,
but also to the entire lodging community in the Vail Valley.
At the present time, Vail is not able to take advantage of the large amount of
group business available because of the lack of adequate facilities. As you are
well aware, Vail competes with the finest resorts in North America and around
the world. In order to maintain a premier presence in the marketplace, Vail
needs to offer the type of amenities that the new Center will provide. The
Convention Center will give Vail tourism a much-needed boost resulting in
increased benefits for the economy of Vail Valley and, ultimately, provide a
positive effect for those who live and work here-
The multi-use character of the Center will compliment the beautiful surroundings
with which we are blessed, enticing visitors especially during the shoulder
season when we struggle to retain employees and maintain business levels-
We appreciate the efforts you and your team are making to support this beautiful
community and the quality of life that we enjoy here.
Sincerely,
Gary es
General Manager
GFAa
1900 westbaven Drtve - Vail. Colorado 81637 - 970.•178.7111 • fas 970.479.70X0 - www.eailcascade.com
Horst Es' Cpnjeranre Center Spa f~ club Cundom.irtium.l private Residrrtr.ee
DESTINATION
.4401xL5 If "Boar]
_--i-I.......
01/12/1994 18:43 9704798900 PAGE 02
L
larkspur
Apol 10, 2001
Mr. John Garth
Val Valley Tourism and Convention Bureau
100 East Meadow Drive, Suite 34
VON, Co 81657
Re; Support for the New Vail Center
Dear Mr. Garth,
In December 1939, Larkspur Restaurant and Bar opened in the Golden Peak Lodge at
the bate of Vail Mountain. Larkspur offers a fine dining experience in a warm and
inviting atmosphere. We are able to accommodate up to 180 guests in the dining room
with 80 additional seats in the bar. Due to the sole of the restaurant and our
commitment to quality, we have been fortunate to attract many of the high-profile
corporate groups visiting the area. We have had the pleasure of working with several of
these groups for the past two seasons including Pfizer Pharmaceutical, Sear Steams
and JP Morgan. At present, we have a ful!-time staff member dedicated to coordinating
group functions and customer relations. Ultimately, group sales dramatically contribute
to our bottom line each month. In our brief history it has become apparent how valuable
groups functions are to the success of Larkspur.
The Valli Center wil encourage business in Vail and provide additional opportunities to
drive the economy in the shoulder seasons, We are just one example of how group
business positively impWs revenue and promotes sales within the Vail Valley. The
Vail Center will enrich the community and serve as a tremendous resource for both
residence and visitors alike.
Sincerely,
Nsncy Sween*y Thomas Salamunovich
rr•= ,,.,_rrant•market
Golden Peak Lodge 458 Vail Valley brive Vail, CO 81657 Restaurant ?70.479.8050 Market 970.479.6055 Eax 970.479.8052
lark spurvca i I Ct:- i
Mar 30 01 06:21p Four Eagle Ranch 970 926 3382 p.1
- Eagle Rana
March 30;' 2001
Todd Newcomer
Vail Valley Tourism& Convention Bureau
100 East Meadow Drive.
Vail; CO 81G57`
Dear Todd:
The new Vail Community Center. will be a great selling feature for attracting more group
business to the Vail Valley., Le xne -know how, 4 Eagle Ranch can support. your efforts.
Sincerely,
Hap Young
Director of Sales
L:rr~ver'(1 - 4C?$ H~v>, 1,;I VJoIcocc. Ccalorida 816- =X70 3 .<372 phnne - 9 0.926.338' fax - v4v_va'ii_iier/•leag!e
r l
PO Box 6113
• Vail CO. 81658
970.926.5069
Fax: 970.926.5069
E-mail: Labump@aol.eom
Stephen E Karp CmQe&Gde, H mido
04/10/01
VVTCB
Rea: Vail Center
To Whom It May Concern;
Having owned and operated (2) businesses here in the Vail Valley over the past 5 years, the
need for the Vail Center along with items such as a large Convention Center are dire.
Tying the two Villages together with one focal point for our guests only adds to their over all
perception of Vail. The need for an area where the guest can meet, eat, rest, store items, and
gather all information about their time in Vail is appropriate. The first thing at any large
resort across the country is this type of area. By answering the guests question without them
asking, only brings a more friendly, attractive feeling to our guest from the very beginning.
Vail is a Resort; it is a very simple concept. Do what we must to please our guests with elite
service and the ability to comfort them from A to Z.
The need is important; the need is now for the "Vail Center"
Thank You,
Stephen E Karp
Office: 970-926-5069
Fax: 970-926-5069
E-mail: LabUn]p(caolxom
Page 1 of I
Todd Newcomer
From: "Bruce Gillie" <prs@vail.net>
To: <todd@visitvailvalley.corn>
Sent: Wednesday, April 04, 2001 12:44 PM
Subject: Vail Center
Dear John and Todd:
I would just like to lend my support to your efforts to convince the
Vail Town government of the intelligence of developing the Vail Town
Center project.
I have been operating hotels and lodging establishments in the Vail
Valley for over 20 years and I have seen the effect the group and
meeting business has had on the vitality of Vail. And I have, through
relationships in Keystone, Snowmass and other competing resorts, seen
the positive enhancement that conference and convention facilities have
brought to those communities.
Especially in the shoulder seasons and midweek periods in the summer.
Many people have a misconception that conference business may not help
those lodging facilities that do not have meeting space. That is a false
impression. I operate largely condominiums and have no catering, food
service or meeting rooms. But every time the Sonnenalp or the Marriott
or the Cascade fill up with convention business my owners realize
increased occupancy and revenue as the overflow and displaced hotel
guests spread throughout the community.
And as the year-round economy grows it benefits all businesses.
Restaurants stay open longer, Retail shops can afford to stay afloat and
pay the rent 12 months of the year, Even the stationary stores, gas
stations and baby-sitting services enjoy increased profits.
In thinking about the benefits of the Town Center project I am at a loss
to find a single negative from a business standpoint.
And I have not even given any consideration to the increased
recreational and cultural opportunities that the project presents to the
citizens of Vail and the Eagle Valley.
Please, if you, or any of the council members, have any other questions
or concerns feel free to contact me at your convenience.
Bruce Gillie
Pinnacle Resort Systems
04/04/2001
d;A2
VAIL CENTER
Category: Business
VAIL CENTER
TO: JOHN GARTH-VVTCB
FROM JIM PELDHAUS--CME
DATE 3127101
RE: THE VAIL CENTER
JOHN PLEASE BE ADVISED COLORADO
MOUNTAIN EXPRESS STRONGLY SUPPORTS
THE DEVELOPMENT OF THE VAIL CENTER
PROJECT AND THE MANY BENEFITS THE
CENTER CAN PRODUCE FOR LOCALS AND
GUESTS FOR YEARS TO COME.
THANKYOU
1
1
1
!I
I
i
i
I
312712001 t 1.2.8 AM Page 1
292-4 10/lo d 18Z-l 22MV81116 snNdY3 NltliNtlow oavaol00-word oq:Zl I0_lZ-1Eyry
Page 1 of 1
r
John Garth
From: "MacLachlan, Don" <DMacLachIan@DestinationHotels. corn>
To: <john@visitvailvalley.com>
Sent: Wednesday, April 04, 2001 8:20 AM
Subject: Vail Center
John
Following up on some of the conversations we have had in the past, I believe
the development Vail Center is an important item for Vail to undertake.
Group business must continue to grow for Vail, in order for our community to
successfully compete in the competitive resort market place. The growing
bed base and the enhanced infrastructure that competitive resorts are
experiencing makes this more critical than ever.
Group business currently makes up 30% of our business at Vail Cascade
Condominiums. I believe the Vail Center will enhance this component of our
business and provide additional tax revenues to the Town of Vail.
Please let me know how I can help in the discussion and approval process.
DMacLachlan
Don MacLachlan
General Manager
Vail Cascade Condominiums
4/5/01
Page 1 of 1
Todd Newcomer
From: "Bill Perry" <fish@vail.net>
To: <todd@visitvailval ley. corn>
Sent: Monday, April 03, 2000 11:32 AM
Subject: Convention Center Support
Vail Town Council,
Please be open to the idea of a new convention center. We rely on groups
for a substantial portion of our business and a convention center with
capacities far beyond our current recourses would enhance business for all
local service companies.
Bill Perry
Fly Fishing Outfitters
P.O. Box 2861
Vail, CO. 81658
1-800-595-8090
http://www.flyf-ishingoutfitters.net
04/03/2001
Page 1 of i
John Garth
From: "Willard, Polly" <PWillard@DestinationHotels. corn>
To: <john@visitvailvaIley. corn>
Sent: Thursday, March 29, 2001 3:07 PM
Subject: Vail Center
Hi John. Lori asked me to write a quick blurb about us supporting the Vail
Center....
Destination Resorts is in full support of the Vail Center project, due to
the potential of substantial growth in the group/meeting market it promises
to bring to our community. During the summer and especially the off-season
months, which currently represent only about I I% of our annual revenue, many
condominium units often sit empty for weeks at a time. Both Destination
Resorts, along with the individual owners of the units, would benefit
greatly by providing lodging during these "need" periods to the Vail Center
function attendees and therefore increasing our annual revenues through the
now "slower" months. Not only do we feel that this new Vail Center would
help our specific company profit more, however, it will also bring much
deserved and well-needed (to pay those current high rents!) revenue sources
for all merchants in the area: restaurants, shops, delis, etc! The proposed
learning center and recreational facilities will also bring great community
enhancement to our valley,
Hope that helps John. Let me know if there is anything else I should
mention.....
Polly Willard
Director of Sales & Marketing
Destination Resorts- Vail Landmark Properties
p\.villard!ir!destinationhotels.com
(970) 476-1350
4/5/01
Page 1 of i
a . ~
John Garth
From: "Matt Ivy" <ivy@coloradc.net>
To: <john@visitvailvalley.com>
Sent: Thursday, March 29, 2001 6:07 PM
Subject: conference center
Hi John,
I understand that you are rallying support for the proposed conference
center. I feel that it is vital to the ongoing success of Vail to have a
facility that can house a variety of large groups. As a community we are
currently missing out on a segment of the market that can dramatically
affect the bottom line of every business in Vail.
The Vail Racquet Club strongly supports this effort and I feel that our
Association will directly benefit from such a facility. Thank you for
vour work on behalf of the community. Please let me know if I can be of
further assistance.
Matt
415101
y r
Attachment D
Public/Private use of the Vail Center
Vail Center Uses
Culture &
Community -
Theater-
Auditorium
12°
:A.>t Learning &
Meeting
Recreation
43%
Note: Uses represented as a % of total space
Meeting/Learning Space Availability
for Community Use
(Days Per Year)
0 Conference Use
27% (Pays for 97% of
the operational
cost)
0Available for
Community Use
73% -267 days
Ice Rink Availablity
Used for
Events
14%
'•.:.vti.:4..
'+\4.0. vi~4'{{h`:;?``::•.`.
• • •`••:•`•vitii~t?..
Available for
Community
Use
86%
Other Ideas for Using the Meeting Space for Community Events
Provided by Joel Heath
• Vail's Halloween Bash: We have a huge hole in our event's calendar between
the conclusion of Oktoberfest and the start of the season. The weather is too cold
outside, but if we had the Town Hall we could do a major event in that space.
• Battle Mountain and Vail Mountain School's Prom, Homecoming and
Graduation: A space like the Town Hall would be perfect for the schools to have
a space to hold their annual function.
• Season Kick-Off Party: This past year Vail Resorts/TOV and the VVTCB
teamed up to do a season kick-off party. We had a tough time with finding a
venue, Dobson was too big and the bar's were too small, so we ended up outside
with very cold weather and a lot more expenses. The Town Hall would be the
perfect space for community celebrations because we could make it as big or
little as needed.
• Vail Alumni Party: Working with the private ballrooms can be cost prohibitive at
times, because you have to use their food vendors and pay them corking fees for
wine, beer etc.. The Town Hall would be a great place to put on the Alumni Party
I have always wanted to do, where we could have live bands from the past, slide
shows etc.
• Concerts: In all my years of coaching, the kids always tell me they wish there
were more all ages concerts. The Town Hall would give a promoter a better
venue to do concerts. The advantage over Dobson is that it would be a space
size that could be flexible to meet the needs of big bands or regional bands. I
would guess the acoustics would be much better as well.
• Night Components to Summer Events: With our current summer events, we
close down the street festivals early so we can be cleaned up by sundown. With
an indoor venue we can now take an event inside to add more entertainment to
the event. Currently Dobson is hard to work with, because it would take a great
deal of $ to convert it to a festive environment and unless you can fill the whole
space (3000 people) it can feel empty even if you have a 1,000 people.
• Religious Services for "Big Holidays: Easter and Christmas
• Registration for Events: We constantly are challenged to find a venue that can
accommodate mass registration for events. The Town Hall would be a perfect
spot to have flexibility and size for registration.
• Voting: It seems every time I vote I have to go to weird places to cast my ballot.
The Town Hall could accommodate all precincts in one location.
• Big Town Meetings: There have been many times in the last couple of years
that Council Chambers have been filled beyond capacity. It would be nice to
have access to any size room we want.
The Vail Center
Frequently Asked Questions
GENERAL OVERVIEW
Q: What is the Vail Center?
A: The Vail Center has three aspects to it. First, it is a community center offering a
variety of activities and programming - both recreational and cultural designed to
appeal to and enrich the lives of Vail's residents and visitors of all ages and interests.
Second, it is a meeting facility, with "for rent" meeting space of a size not currently
available in Vail, designed to attract groups in the shoulder seasons and generate
additional economic activity for the hotels and other commercial enterprises of the town
while generating revenue to help off-set the Vail Center's operating costs. Third, it is a
Learning Center that will share the space used for meetings to host its own conferences
and seminars around locally sponsored themes such as the environment, leadership,
and health and wellness, and which will also attract visitors to Vail and help diversify the
town's skiing economy by adding a new component the "learning economy".
It is important to note that the three aspects of the Vail Center are like the three legs of a
stool - remove one and the stool falls. Remove recreation and we lose the support of a
large portion of the electorate not to mention the Town Council. Remove meetings and
we lose the support of the business community and the revenue generating capacity that
will help pay to operate the Vail Center in the future. Remove the learning and cultural
aspects and we lose the ability to attract private charitable contributions to help pay for a
significant part of the construction cost and endow on-going cultural and educational
programming, and we lose the opportunity to build a learning economy to lessen our
current dependence on snow sports.
The Vail Center will include youth-oriented recreational facilities, including an indoor ice
rink, a skatepark, a climbing wall and a youth center. It will include a 200-seat
auditorium with stage, suitable for community-theater, music recitals, movies, lectures
and the like. It will include a 20,000 square foot meeting space, twice as large as the
largest existing space in the valley, that can accommodate groups of up to 750 people,
that can be used for special events seating up to 1,500 people, and that can be
subdivided to accommodate smaller groups. It will include a variety of meeting and
presentation rooms for the Learning Center that will also be used as breakout rooms for
third-party meetings. In addition, the "footprint" for a first-class performing arts center
with seating for 1,500 or more will be committed to now. The performing arts center will
be designed, funded and built at some time in the future.
Q: Why do we need the Vail Center?
A: Our community needs expanded recreational opportunities, especially for young
people; it needs a space for community theater and other performances; it needs
facilities for large meetings that currently want to book in the valley but cannot because
of inadequate meeting space; it needs to strengthen the seasonal economy by attracting
visitors in the off-season with high-quality educational and cultural programming. We
need to build the Vail Center to meet those needs. We need to build the Vail Center to
create a vibrant, sustainable community in which we all can be proud to live.
Q: How did the multi-use idea for the Vail Center evolve?
A: Vail Town Councils have, for many years, been receiving feedback about desired
amenities from residents, second homeowners and visitors. The current Council knew
that earlier attempts to get voter support for developing the charter bus site had failed
because voters did not clearly see what benefits they would derive from such a facility.
The multi-use idea developed from a desire to provide as many benefits as possible to
potential users and from the very practical needs to make the facility attractive to private
donors and economically self-sustainable. It reflects the natural convergence of
community and resort needs.
Q: Where will the Vail Center be located?
A: The Vail Center will be built on a 1.2 acre town-owned site to the east of the
Lionshead parking structure and, possibly, on the 3.5 acre parking structure site itself.
The 1.2-acre site is undeveloped and underutilized, currently used as a parking lot for
oversized buses and other large vehicles. With Dobson Ice Arena and the Vail Public
Library located nearby, the site provides an exceptional opportunity to further showcase
Vail's cultural, recreational and educational characteristics. Architects are exploring
scenarios that will integrate the adjacent facilities and incorporate a new parking
structure into the design.
Q: How much will it cost and how will we pay for it?
A: The total cost is subject to design and project phasing decisions yet to be taken. The
cost would be financed through a combination of public financing for the recreational and
meeting components of the structure, and private charitable donations for its cultural and
learning components. The public funds would come from a new municipal bond issue to
be serviced in part by a proposed increase in the property tax that could be presented
for voter approval this November.
Q: How does this project fit into the Vail Renaissance plan?
A: The Vail Center is one of the most visible components of the Vail Renaissance
program, a series of public and private reinvestment initiatives that will help Vail remain
one of the world's leading mountain resort communities. Other projects underway, in
various stages of implementation, include a remodel of Dobson Ice Arena,
redevelopment of the Antlers Lodge, Marriott Mountain Resort, Concert Hall Plaza and
the pending announcement of an overhaul of the former gondola building. In Vail
Village, redevelopment applications will soon be submitted for the Sonnenalp Resort and
Swiss Hotel and Spa, plus a new "front door' project at the base of the Vista Bahn. Also,
an overhaul of East and West Meadow Drives is planned in 2002 to create an improved
connection between Vail Village and Lionshead. This plan is being coordinated with
additional redevelopment proposals submitted by Vail Valley Medical Center and the Vail
Chateau property. In addition, completion of the reconstruction of the Gerald R. Ford
Amphitheater Viiar Pavilion is scheduled in June. And lastly, lodging quality, retail
quality and guest service initiatives are all underway as Vail looks to maintain its world-
class stature.
r
Q: Who is involved in the planning for the Vail Center?
A: Any one who wants to can be involved. Already, dozens of volunteers have offered
their professional expertise in the areas of fund-raising, operations and communications,
while others have stepped forward to help advance ideas for the Learning Center. The
Town of Vail also has had significant involvement as it works with the community to
determine programming elements, space requirements, architectural design and other
components in a cost-share partnership with the Vail Recreation District. Assisting both
entities is the White River Institute, a local non-profit personal leadership development
organization, which has been under contract to help coordinate the complex nature of
the planning and to help build community consensus. Vail Resorts also has stepped
forward to offer technical assistance. Additional outreach efforts will continue as the
project evolves.
RECREATION
0: What are the recreational components of the Vail Center?
A: 1) Indoor ice rink to augment Dobson Arena
2) Skatepark
3) Youth Center, which includes indoor playground, climbing wall, youth games and
a multi-purpose room for arts & crafts, birthday parties, etc.
0: Do we really need a second sheet of ice?
A: Yes. The current demand for ice time is several times what Dobson can
accommodate. Also, with two adjacent ice sheets, the center will help Vail become an
attractive venue for major ice events that will draw participants and their families to the
region's new "ice mecca." In addition, the new ice sheet will be maintained for ongoing
community and guest skating while Dobson Arena will be used increasingly for special
events that attract visitors and generate revenues for the Town and for local businesses.
Q: What is the "youth center"?
A: The youth center would encompass everything from the skatepark to an indoor
playground to games to a dance floor. The center is not limited to youth, although
portions would be restricted to specific age groups. The goal is to provide a safe and
stimulating environment for residents and visitors that would appeal to every age. Some
activities would be programmed, while others would be available on a drop-in basis.
0: Do we really need a skatepark?
A: Yes. Presently, 50 to100 skaters a day use the outdoor, seasonal facility. An indoor,
year-round park will be unique within mountain resort communities and one of the top 20
in the U.S. It will play a role in vacation planning decisions for families. Skaters travel
like skiers/snowboarders to try different parks. It will attract "day skaters" from all over
Colorado throughout the year. It will help our seasonal employees, as well as attract
employees to work in Vail.
MEETINGS
Q: What meeting space will be provided in the Vail Center?
A: The "for-rent" meeting space will consist of a 20,000 square foot space that could be
subdivided into eight smaller spaces, plus two 5-6,000 square foot ballrooms. The large
meeting space is designed to host meetings of up to 750 people and is twice as large as
existing meeting space in the valley. It would have a small stage and could be used for
community and other special events seating up to 1,500.
Q: Why include meeting space?
A: The meeting component of the Vail Center was included for two fundamental
reasons: to benefit the local business community by helping to attract new visitors,
primarily during the shoulder seasons, and to provide revenue to off-set the significant
operating costs anticipated for the Vail Center. It is projected that meetings hosted at
the Vail Center (either sponsored by third-parties or by the Learning Center) could
generate 59,000 room nights per year and $25 million in annual spending.
Q: Is a 20,000 square foot meeting facility what we need?
A: The Vail community is extremely limited in its ability to provide meeting space for
groups of over 400. As many as four to six significant groups per month are turned
away due to lack of facilities large enough to host their meetings. Our lodging bed-base
was built to accommodate the peak demand for leisure travel generated during the rapid
growth of skiing in the '70s and `80s. With skier numbers at a plateau, we now have an
oversupply. Meeting facilities that are large enough to satisfy current demand would
enable us to utilize the existing rental bed-base during periods in which peak demand is
not generated by skiing.
The proposed meeting space has deliberately been sized to be larger than any existing
or currently planned facility in the valley. The existing major conference hotels
universally support the need for meeting space of the magnitude being proposed.
Proposed hotels at this time are including meeting space complementary to the number
of rooms being built, but not enough to take care of the community's need to support
existing lodging infrastructure.
CULTURE
Q: What is the cultural component of the Vail Center?
A: Initially, a 200 seat auditorium with stadium seating, stage, projection booth and
sound system, will be included in the Vail Center to satisfy currently unmet community
demand for an affordable venue for community theater, music recitals, movies, lectures
and the like. This auditorium would also be used in conjunction with meetings and
Learning Center programs. Space for art exhibitions is also planned. This space will be
paid for by private charitable contributions.
Q: Why aren't we building a large performing arts center?
A: It is explicitly understood that Vail should aspire to a first class performing arts center,
to be part of the Vail Center, with seating for approximately 1,500. However, leaders of
the local arts community are in agreement that a facility of that size would be too costly
today and could not be filled frequently enough today to make it economically viable.
Accordingly, the architects working on the Vail Center have been instructed by the Town
Council to dedicate the "footprint"for a performing arts center within the area of the
anticipated new parking garage, and to design the footings and other supports within the
parking structure so that such a performing arts center can be constructed at some time
in the future. The local arts community, representing music, ballet, theater and the
visual arts, will work together to develop programming that, over time, will attract
audiences of the size needed to justify and support the performing arts center we would
all like to see.
LEARNING
Q: What is the learning component of the Vail Center?
A: The learning component of the Vail Center is perhaps the most exciting because it
has the potential of developing into a second economic pillar for our Town,
complementing the seasonal snow sport economy with a year-round "learning
economy".
The Learning Center will be built around a variety of broad themes that are of vital
interest to millions of aware and caring people around the world. Three themes have
already been identified - Mountain Stewardship, Leadership, and Health and Wellness -
and additional themes will be developed in the future. Through strategic alliances with
organizations that share an interest in these themes, the Learning Center will develop
seminars, conferences, symposia and the like that will attract new visitors to our valley.
There will be lectures, film series, workshops, retreats and every other imaginable form
of bringing people together. Leadership and Mountain Stewardship are already
organizing activities, and Health and Wellness is in the planning phase.
Lest anyone think this is "pie-in-the-sky", consider the recent United Nations North
American Roundtable on Sustainable Development, held in Vail from June 6-9. This
event, organized through the efforts of Kim Langmaid's Gore Range Science School and
Terry Minger's Center for Resource Management, attracted over 30 "eminent persons"
from 23 countries -government officials, business leaders, non-governmental
organization members and academics - to discuss the challenging issue of sustainable
development. Several events during the session were open to and well attended by
local residents, including a dialogue on sustainability issues facing the Vail Valley. In
June 2002, a follow-up event is expected to attract over 200 participants from around the
world and locally. This event will mark the UN Year of the Mountains and Eco-Tourism -
an ideal event for Vail as well as the official start of our own Center for Mountain
Stewardship. These events show how an effectively organized program around a theme
of global importance can attract visitors to Vail from around the world and provide
stimulating programming for residents.
Learning at the Vail Center is more about programming than space. The same meeting
rooms that will sere learning programming will also serve third-party meetings and
conferences as breakout rooms. Simply stated, a Learning Center meeting will be no
different than a meeting of IBM executives, except that it will be arranged by the Vail
Center - it will be "our" meeting as contrasted with "their" meeting. For visitors drawn to
Vail for a Learning Center program, the economic benefits to Vail hoteliers and other
merchants will be the same as those for third-party meetings, with the added benefit that
interested residents will also be able to participate in the program. The Learning Center
space will be paid for by private charitable contributions.
In summary, the Learning Center will help Vail develop a new resort/community model,
and if we can pioneer this blend of education with recreation, we will stand apart from
our competitors far into the future.
OPERATIONS
Q: Who is going to own the Vail Center?
A: The Town of Vail owns the land on which the Vail Center will be located. Several
different public/private ownership scenarios are being considered for the building itself.
Ultimately, the Town Council will decide the question of ownership.
Q: Who is going to operate the Vail Center?
A: Once the Vail Center becomes a reality, bids will be sent out to various conference/
convention center management companies. It is also likely that local organizations,
such as the Vail Valley Tourism and Convention Bureau, will submit management
proposals for consideration. An agreement with the Vail Recreation District also is
contemplated for management of the recreational facilities.
Q: What guarantees will there be that the community can get access to the Vail
Center?
A: The Vail Center is first and foremost for the community of Vail, and those involved in
its planning are very sensitive to the need to protect the interests of the community. As
a result, policies related to access and affordability have been drafted and shared with
many local non-profit organizations, education representatives and community leaders.
Q: Will community access be affordable?
A: It is anticipated that an endowment will be raised from private charitable sources to
underwrite the cost of using the Vail Center by qualified organizations. Access to the
Vail Center's new recreational components will be handled in a manner similar to the
programs and facilities currently operated by the Vail Recreation District.
THE DESIGN AND APPROVAL PROCESS
Q: Who will design the Vail Center?
A: Designers from three architectural firms EDAW of Denver, Zehren and Associates
of Avon, and Hammel, Green and Abrahamson of Minneapolis are doing the initial site
planning and floor plans. If the project is submitted to voter approval and approved in
November, additional funding will be allocated to complete the design process and take
it through the approval process.
ROLE OF THE WHITE RIVER INSTITUTE
Q: What has been the White River Institute's role in the Vail Center to date?
A: Thus far, White River Institute has guided a variety of planning teams and
committees to refine an integrated approach to the recreational, cultural/educational and
meeting uses of the Vail Center. This work resulted in a comprehensive Concept Paper
issued in December and a preliminary Business Plan in March that included capital,
operating, fund raising and communications components. The Institute also formed a
new 501 c-3 charitable organization, initially known as the Renaissance Foundation, as
the entity through which private charitable funds could be raised for the project. The
Town Council has approved the initial board and officers of this entity.
THE VAIL CENTER AND YOU
Q: How can I help make the Vail Center a reality?
A: Make it your personal responsibility to get to know the Vail Center and to get involved
in the planning process. This project will not succeed without your informed support.
These are some of the ways you can support the Vail Center:
• Become a volunteer - call The White River Institute at 926-7800.
• Attend Council sessions where the Vail Center is being discussed
• Engage in dialog and informative updates on the Vail Center Web site at
www. vailcenten ors
5
MEMORANDUM
TO: Planning and Environmental Commission
FROM: Department of Community Development
DATE:. June 19, 2001
SUBJECT: Update and Board/Staff Recommendations on the Daymer Corporation's request
for the establishment of the Vail Plaza Hotel West Special Development District
(SDD #36) to allow for the construction of a new conference hotel at 13 Vail Road
/ Part of Lots A, B, C, Vail Village Filing 2.
Applicant: Doramar Hotels, represented by the Daymer Corporation
Planner: Brent Wilson
1. UPDATE ON RECENT DEVELOPMENTS
The following is a synopsis of the progress of the SDD application since the Town
Council's conceptual review on May 15th:
¦ Guest Exit Drive Alianment -The Town's transportation engineering consultant
provided a final engineered design for the shared Alpine Standard / Vail Plaza
Hotel West access point along South Frontage Road. This design has been
incorporated into the applicant's site plan and reviewed and approved by the
Town Engineer. The revised access point is much safer and more practical than
what exists on the site today.
¦ Memorandum of Understandina -The Town and the Developer have entered
into a Memorandum of Understanding (attached) to outline the developer's
responsibilities regarding off-site/public improvements. A more detailed
Developer Improvement Agreement is being drafted to outline the specifics
(hours of construction, traffic control, etc.). This document will address many
construction impact concerns expressed by adjacent property owners and will be
available for council review and approval prior to second reading of Ordinance
No. 14, Series of 2001.
¦ Revised Traffic Report -A discrepancy between the applicant's traffic counts and
Alpine Standard's transaction numbers has been remedied upon further review of
the traffic consultant's calculations by the Town Engineer. Staff believes the final
traffic study is accurate and rationally sound. Based upon this study, staff is
requesting $425,000.00 in road impact fees, due to a projected increase of 85
vehicular trips along South Frontage Road during peak hours from this project.
¦ Emr)lovee Housina Storaae - In accordance with the PEC's condition of
recommending approval, the applicant has provided additional storage areas for
the employee housing units. Please refer to the attached plan reductions for
details.
1
II. STAFF, PEC AND DRIB RECOMMENDATIONS
STAFF RECOMMENDATION
The Department of Community Development recommends the Vail Town Council
approve (via Ordinance No. 14, Series of 2001) the applicant's request for the
establishment of the Vail Plaza Hotel West Special Development District (SDD) to allow
for the construction of a new conference hotel, subject to the following finding:
That the proposed special development district, the Vail Plaza Hotel West,
complies with the nine design criteria outlined in Section 12-9A-8 of the Vail Town
Code. The applicant has demonstrated that any adverse effects of the requested
deviations from the development standards of the underlying zoning are
outweighed by the public benefits provided.
Per the PEC and staff recommendations, the following conditions have been added to
Ordinance No. 14, Series of 2001:
1. That the Developer submits the following plans to the Department of Community
Development for review and approval as a part of the building permit application
for the hotel:
a. An Erosion Control and Sedimentation Plan;
b. A Construction Staging and Phasing Plan;
c. A Stormwater Management Plan;
d. A Site Dewatering Plan;
e. A Traffic Control Plan;
f. A Spraddle Creek routing and containment plan; and
g. An environmental audit including soils and stream conditions (during
excavation).
2. That the Developer provides deed-restricted housing that complies with the Town
of Vail Employee Housing requirements (Chapter 12-13) for a minimum of 28
employees, and that said deed-restricted housing be made available for
occupancy, and that the deed restrictions are recorded with the Eagle County
Clerk & Recorder prior to requesting a Temporary Certificate of Occupancy for
the Vail Plaza Hotel West. The required Type III deed-restricted employee
housing units shall not be eligible for resale and the units will be owned and
operated by the hotel and said ownership shall transfer with the deed to the hotel
property.
3. That the Developer submits a final detailed landscape plan to the Community
Development Department for Design Review Board review and approval prior to
making an application for a building permit. This plan will involve the removal of
the obsolete delivery bay asphalt for the Chateau Vail on the Nine Vail Road
property (Lot B, Vail Village Filing #2).
4. That the Developer submits a complete set of civil engineer drawings for all off-
site improvements, including the improvements to the South Frontage Road, Vail
Road and West Meadow Drive for review and Town approval prior to application
for a building permit.
5. That the Developer submits a complete set of plans to the Colorado Department
of Transportation for review and approval of a revised access permit, prior to
2
application for a building permit.
6. That the Developer records an easement for Spraddle Creek. The easement
shall be prepared by the Developer and submitted for review and approval of the
Town Attorney. The easement shall be recorded with the Eagle County Clerk &
Recorder's Office prior to the issuance of a Temporary Certificate of Occupancy
for the project.
7. That the Developer submits a final exterior building materials list, a typical wall
section, comprehensive sign program, rooftop mechanical equipment screening
plan and complete color renderings for review and approval of the Design Review
Board, prior to making an application for a building permit.
8. That the Developer posts a bond to provide financial security for the 150% of the
total cost of the required off-site public improvements. The bond shall be in place
with the Town prior to the issuance of a building permit. Pursuant to Section 12-
7A-14, Town of Vail Code, the applicant shall pay road impact fees in an amount
that is directly proportionate to the anticipated new road impacts generated by
this development ($5000 X 90 new projected peak hour trip ends, for a total of
$485,000.00). This dollar amount will be put in escrow once a building permit is
issued. Any actual improvements constructed to the frontage road will be credited
against the total. The escrowed dollars will be held for a period of 10 years from
time of permit issuance. If and when any sort of funding mechanism is put in
place (such as a special district which this development participates in) any
dollars generated from the development will be offset by the amount owed. If
there is an excess, it will be refunded. Any shortfall will be made up by the
escrowed dollars.
9. That the Developer either receives approval from the neighboring owner's
associations to allow for construction activities on neighboring properties or
submits a construction staging and limits of disturbance plan that indicates all of
these activities will occur on the applicant's property, prior to application for
building permit.
10. That the Developer agrees to provide ingress (via a legally binding easement
agreement) for Lot B, Vail Village Filing #2 from Vail Road across the subject
property and egress (via a legally binding easement agreement) for Lot B, Vail
Village Filing #2 across the subject property to South Frontage Road. These
easements will be submitted to the Town for review and approval prior to the
issuance of a Temporary Certificate of Occupancy for the project. The
easements will be in effect as long as the surface parking exists on the Nine Vail
Road property (Lot B, Vail Village Filing #2).
11. That the Developer agrees to provide egress (via a legally binding easement
agreement) from Lot A, Vail Village Filing #2 across the Developer's property via
the proposed guest access drive, as described on the Approved Development
Plan dated May 30, 2001. This easement will be submitted to the Town for
review and approval prior to the issuance of a Temporary Certificate of
Occupancy for the project.
12. That the Developer submits civil drawings to determine compliance with all Town
of Vail engineering requirements prior to final Design Review Board approval.
This includes the coordination of the relocation of the existing electric
3
transformers on the property with local utility providers. The revised location of
the transformers will be part of the final landscape plan to be submitted for review
and approval by the Design Review Board.
13. That the Town and the Developer enter into a Developer Improvement
Agreement to outline obligations and responsibilities for off-site improvements,
hours of construction activity, traffic management and other related issues in
accordance with the Approved Development Plan and the Memorandum of
Understanding dated June 1, 2001, prior to the issuance of a building permit for
the Project.
PLANNING AND ENVIRONMENTAL COMMISSION RECOMMENDATION
At its May 14th meeting, the Town of Vail Planning and Environmental Commission (PEC)
voted (5-1; Cleveland opposed, Doyon absent) to recommend approval of the proposed
special development district to the Vail Town Council with the following finding:
That the proposed special development district, Vail Plaza Hotel West, complies with
the nine design criteria outlined in Section 12-9A-8 of the Town of Vail Municipal
Code. The applicant has demonstrated to the satisfaction of the Commission that
any adverse effects of the requested deviations from the development standards of
the underlying zoning are outweighed by the public benefits provided. Further, the
Commission finds that the requested conditional use permits to allow for the
operation of a fractional fee club and the construction of Type 111 employee housing
units comply with the applicable criteria and are consistent with the development
goals and objectives of the Town.
This recommendation of approval carries the following conditions:
1. That the developer submits the following plans to the Department of Community
Development for review and approval as a part of the building permit application
for the hotel:
a. An Erosion Control and Sedimentation Plan;
b. A Construction Staging and Phasing Plan;
C. A Stormwater Management Plan;
d. A Site Dewatering Plan;
e. A Traffic Control Plan;
f. A Spraddle Creek routing and containment plan; and
g. An environmental audit including soils and stream conditions (during
excavation).
2. That the developer provides deed-restricted housing that complies with the Town
of Vail Employee Housing requirements (Chapter 12-13) for a minimum of 28
employees, and that said deed-restricted housing be made available for
occupancy, and that the deed restrictions are recorded with the Eagle County
Clerk & Recorder, prior to requesting a Temporary Certificate of Occupancy for
the Vail Plaza Hotel West.
3. That the developer submits a final detailed landscape plan to the Community
Development Department for Design Review Board review and approval prior to
making an application for a building permit. This plan will involve the removal of
the obsolete delivery bay asphalt for the Chateau Vail on the Nine Vail Road
4
property.
4. That the developer submits a complete set of civil engineer drawings for all off-
site improvements, including the improvements to the South Frontage Road and
West Meadow Drive for review and Town approval prior to application for a
building permit.
5. That the developer submits a complete set of plans to the Colorado Department
of Transportation for review and approval of a revised access permit, prior to
application for a building permit.
6. That the developer meets with the Town staff to prepare a memorandum of
understanding outlining the responsibilities and requirements of the required off-
site improvements, prior to first reading of an ordinance approving the special
development district. This includes streetscaping improvements along South
Frontage Road and West Meadow Drive in accordance with the Town of Vail
Streetscape Master Plan, as amended.
7. That the developer records an easement for Spraddle Creek. The easement shall
be prepared by the developer and submitted for review and approval of the Town
Attorney. The easement shall be recorded with the Eagle County Clerk &
Recorder's Office prior to the issuance of a Temporary Certificate of Occupancy.
8. That the developer submits a final exterior building materials list, a typical wall
section and complete color renderings for review and approval of the Design
Review Board, prior to making an application for a building permit.
9. That the developer submits a comprehensive sign program proposal for the Vail
Plaza Hotel West for review and approval of the Design Review Board, prior to
the issuance of a Temporary Certificate of Occupancy.
10. That the developer submits a rooftop mechanical equipment plan for review and
approval of the Design Review Board prior to the issuance of a building permit.
All rooftop mechanical equipment shall be incorporated into the overall design of
the hotel and enclosed and screened from public view.
11. That the developer posts a bond to provide financial security for the 150% of the
total cost of the required off-site public improvements. The bond shall be in place
with the Town prior to the issuance of a building permit.
12. That the developer either receives approval from the neighboring owner's
associations to allow for construction activities on neighboring properties or
submits a construction staging and limits of disturbance plan that indicates all of
these activities will occur on the applicant's property.
13. That the developer provides access (via a legally binding easement agreement)
for the Nine Vail Road Association and guests to enter the subject property from
Vail Road and exit across the subject property from the location of Nine Vail
Road's surface parking area to South Frontage Road. This is necessary to
facilitate the applicant's proposed traffic circulation plan. The easement will be in
effect as long as the surface parking exists on the Nine Vail Road property.
5
14. That the applicant submits civil drawings to determine compliance with all Town
of Vail engineering requirements prior to final Design Review Board approval.
15. Pursuant to Section 12-7A-14, Town of Vail Code, the applicant shall pay road
impact fees in an amount that is directly proportionate to the anticipated new road
impacts generated by this development ($5000 per peak hour trip end). A
specific amount for road impact fees will be declared (and adopted via a
.memorandum of understanding), based upon the anticipated new road impacts
outlined in the applicant's traffic study. This dollar amount will be put in escrow
once a building permit is issued. Any actual improvements constructed to the
frontage road will be credited against the total. The escrowed dollars will be held
for a period of 10 years from time of permit issuance. If and when any sort of
funding mechanism is put in place (such as a special district which this
development participates in) any dollars generated from the development will be
offset by the amount owed. If there is an excess it will be refunded. Any shortfall
will be made up by the escrowed dollars.
16. That the applicant complies with all fire department staging and access
requirements pursuant to Title 14 (Development Standards), Vail Town Code.
This will be demonstrated on a set of revised plans for town review and approval
prior to building permit submittal.
17. That the required Type III deed-restricted employee housing units shall not be
eligible for resale and that the units be owned and operated by the hotel and that
said ownership transfer with the deed to the hotel property.
18. That the developer coordinates the relocation of the existing electric transformers
on the property with local utility providers. The revised location of the
transformers will be part of the final landscape plan to be submitted for review
and approval by the Design Review Board.
19. Prior to first reading of an ordinance adopting a special development district for
the property, the developer shall resolve the guest exit drive alignment to the
satisfaction of the town engineer.
20. Within the parameters of the approved building envelope, an additional common
employee storage area must be provided.
21. An additional six inches of height (per storey) may be added along the South
Frontage Road wing within Levels 4 and above.
DESIGN REVIEW BOARD RECOMMENDATION
At its April 18th meeting, the Town of Vail Design Review Board (DRB) voted to
recommend approval of the proposed special development district to the Vail Town
Council with the following finding:
That the proposed special development district is in general compliance with the
town's design guidelines and SDD design criteria, although additional attention
should be given to Criterion A (Compatibility) with particular regard to scale and
bulk.
6
VAIL PLAZA HOTEL WEST SPECIAL DEVELOPMENT DISTRICT
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding (MOU) is entered into by and between the Town of
Vail, Colorado ("The Town") and the Daymer Corporation, including its successors and
assigns ("The Developer"), hereinafter referred to as the Parties.
A. PURPOSE:
To establish mutual responsibilities regarding certain off-site or public improvements that
would be provided as a result of the construction of the Vail Plaza Hotel West (part of
Lots A, B, and C, Vail Village Filing #2), pursuant to the Daymer Corporation's Vail Plaza
Hotel West Special Development District application. These improvements are required
due to design and operational aspects of the hotel or the requirements of Town planning
documents such as the Streetscape Master Plan.
B. OBJECTIVE AND STATEMENT OF MUTUAL INTERESTS AND BENEFITS:
It is to the mutual benefit and interest of the Parties to ensure the responsibilities of each
party are clearly established prior to first reading of an ordinance adopting a special
development district for the subject property.
C. THE DEVELOPER SHALL:
1) Off-Site / Public Improvements. The Developer shall, at the Developer's sole
cost and expense (except as specifically hereinafter provided) complete the
following Improvements:
(a) West Meadow Drive: The Developer agrees to design and construct
streetscape improvements along West Meadow Drive including
sidewalks, roads, medians, plazas, lighting, landscape, hardscape,
snowmelt, curb and gutter, and drainage facilities, as described in the
Approved Development Plan dated June 11, 2001. This plan will involve
the removal and re-vegetation of the obsolete delivery bay asphalt for the
Chateau Vail on the Nine Vail Road property (Lot B, Vail Village Filing
#2). The developer's construction obligation will include both the subject
property and the public right-of way directly abutting the subject property
up to the centerline of West Meadow Drive. The developer agrees to
construct the streetscape improvements in accordance with the pending
West Meadow Drive streetscape design to be approved by the Town of
Vail. These improvements will be in place prior to the issuance of a
Temporary Certificate of Occupancy for the project.
(b) South Frontaae Road: The Developer agrees to design and construct
streetscape improvements along South Frontage Road including
sidewalks, roads, medians, plazas, lighting, landscape, hardscape,
snowmelt, curb and gutter, and drainage facilities, as described in the
Approved Development Plan dated June 11, 2001. These improvements
will be in place prior to the issuance of a Temporary Certificate of
Occupancy for the project.
(c) Vail Road: The Developer agrees to design and construct streetscape
improvements along Vail Road including sidewalks, roads, medians,
plazas, lighting, landscape, hardscape, snowmelt, curb and gutter, and
drainage facilities, as described in the Approved Development Plan dated
June 11, 2001. These improvements will be in place prior to the issuance
of a Temporary Certificate of Occupancy for the project.
(d) Spraddle Creek: The Developer agrees to provide an adequate
engineered containment system and to record an easement for Spraddle
Creek. The easement shall be prepared by the Developer and submitted
for review and approval of the Town Attorney. The easement shall be
recorded with the Eagle County Clerk & Recorder's Office prior to the
issuance of a Temporary Certificate of Occupancy. If necessary to
provide an adequate containment system, the Developer will coordinate
the upgrade of portions of the creek extending onto Lot B, Vail Village
Filing 2 (with owners' permission). These improvements will be in place
prior to the issuance of a Temporary Certificate of Occupancy for the
project.
(e) Road Impacts: Pursuant to Section 12-7A-14, Town of Vail Code, the
Developer agrees to pay road impact fees in an amount that is directly
proportionate to the anticipated new road impacts generated by this
development ($5,000.00 X 85 new projected peak hour trip ends, for a
total of $425,000.00). This dollar amount will be put in escrow once a
building permit is issued. Any actual improvements constructed to the
frontage road will be credited against the total. The escrowed dollars will
be held for a period of 10 years from time of permit issuance. If and when
any sort of funding mechanism is put in place (such as a special district
which this development participates in) any dollars generated from the
development will be offset by the amount owed. If there is an excess, it
will be refunded. Any shortfall will be made up by the escrowed dollars.
(f) Access Easements: The Developer agrees to provide ingress (via a
legally binding easement agreement) for Lot B, Vail Village Filing #2 from
Vail Road across the subject property. The Developer agrees to provide
egress (via a legally binding easement agreement) for Lot B, Vail Village
Filing #2 across the subject property to South Frontage Road. These
easements will be submitted to the Town for review and approval prior to
the issuance of a Temporary Certificate of Occupancy for the project.
The easements will be in effect as long as the surface parking exists on
the Nine Vail Road property (Lot B, Vail Village Filing #2).
(g) Access Easement: The Developer agrees to provide egress (via a legally
binding easement agreement) for residential traffic (passenger cars) from
Lot A, Vail Village Filing #2 across the Developer's property via the
proposed guest access drive, as described on the Approved
Development Plan dated June 11, 2001. This easement will be submitted
to the Town for review and approval prior to the issuance of a Temporary
Certificate of Occupancy for the project.
D. MODIFICATION:
Modifications within the scope of the instrument shall be made by consent of the Vail
Town Manager or a designee, by the issuance of a written modification, signed and
dated by all parties, prior to any changes being executed.
E. TERMINATION:
As long as the approval for Special Development District #36 remains valid, this MOU
cannot be terminated, in whole or in part, without the mutual written consent of both
parties.
F. PRINCIPAL CONTACTS:
The principal contacts for this instrument are:
Bob McLaurin Waldir Prado
Town Manager Daymer Corporation
Town of Vail 100 E. Meadow Drive
75 South Frontage Road Vail, CO 81657
Vail, CO 81657 970-476-5622
970-479-2138
G. COMPLETION DATE:
This instrument is executed as of the last date shown below and expires no later than
July 10, 2004 at which time it is subject to review, renewal or expiration.
H. THIRD PARTIES:
This agreement does not create or grant any rights to third parties. This agreement can
not be utilized as a basis for any cause of action by third parties to this agreement,
neither jointly nor individually.
1. INDEMNIFICATION:
The Developer agrees to indemnify and hold the Town harmless from and against any
and all liability, claims, actions, losses and damages, including reasonable attorneys'
fees, arising from any activities of the Developer on the Property, on Town property or
within a Town right-of-way.
THE PARTIES HERETO HAVE EXECUTED THIS AGREEMENT:
rado,
Robert McLaurin, ft
Town Manager Town of Vail, Colorado mer Corporation
Date Date
STATE OF COLORADO )
ss.
COUNTY OF )
The foregoing instrument was acknowledged before me on this day of June,
2001, by Robert W. McLaurin, Vail Town Manager.
Witness my hand and official seal.
[SEAL]
Notary Public
My Commission Expires:
STATE OF C~pti D,2,6~U )
COUNTY OF ~5q6/.G ss.
)
The foregoing instrument was acknowledged before me on this day of June,
2001, by Waldir Prado, as President of the Daymer Corporation.
Witness my hand and official seal.
[SEAL]
N tary Public
My Commission __Expires:
jZOD,s
ORDINANCE NO. 14
SERIES OF 2001
AN ORDINANCE PROVIDING FOR THE ESTABLISHMENT OF SPECIAL
DEVELOPMENT DISTRICT NO. 36, VAIL PLAZA HOTEL WEST, AND ADOPTING AN
APPROVED DEVELOPMENT PLAN FOR SPECIAL DEVELOPMENT DISTRICT NO. 36
IN ACCORDANCE WITH CHAPTER 12-9A, VAIL TOWN CODE; AND SETTING FORTH
DETAILS IN REGARD THERETO.
WHEREAS, Chapter 12-9A of the Town of Vail Zoning Regulations permits the adoption of
Special Development Districts; and
WHEREAS, Waldir Prado, d.b.a. the Daymer Corporation, has submitted an application for
the establishment of Special Development District No. 36, Vail Plaza Hotel West; and
WHEREAS, in accordance with the provisions outlined in the Zoning Regulations, the
Planning & Environmental Commission held public hearings on the application; and
WHEREAS, the Planning & Environmental Commission has reviewed the prescribed
criteria for establishment of special development districts and has submitted its recommendation of
approval to the Vail Town Council; and
WHEREAS, the Vail Town Council finds that the proposed special development district,
Vail Plaza Hotel West, complies with the nine design criteria outlined in Section 12-9A-8 of the Vail
Town Code and that the applicant has demonstrated that any adverse effects of the requested
deviations from the development standards of the underlying zoning are outweighed by the public
benefits provided; and
WHEREAS, the approval of Special Development District No. 36, Vail Plaza Hotel West,
and the development standards in regard thereto shall not establish precedence or entitlements
elsewhere within the Town of Vail; and
WHEREAS, all notices as required by the Town of Vail Municipal Code have been sent to
the appropriate parties; and
WHEREAS, the Vail Town Council considers it in the best interest of the public health,
safety, and welfare to adopt the proposed Approved Development Plan for Special Development
District No. 36, Vail Plaza Hotel West.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO, THAT:
1
Section 1. Puroose of the Ordinance
The purpose of Ordinance No. 14, Series of 2001, is to adopt an Approved Development Plan for
Special Development District No. 36, Vail Plaza Hotel West, and to prescribe appropriate
development standards for Special Development District No. 36, in accordance with the provisions of
Chapter 12-9A, Vail Town Code. The "underlying" zone district for Special Development District No.
36 will remain "Public Accommodation."
Section 2. Establishment Procedures Fulfilled. Plannina Commission Resort
The procedural requirements described in Chapter 12-9A of the Vail Town Code have been fulfilled
and the Vail Town Council has received the recommendation of approval from the Planning &
Environmental Commission for the establishment of Special Development District No. 36, Vail Plaza
Hotel West. Requests for the establishment of a special development district follow the procedures
outlined in Chapter 12-9A of the Vail Municipal Code.
Section 3. Special Development District No. 36
The Special Development District is hereby established to assure comprehensive development and
use of the area in a manner that would be harmonious with the general character of the Town,
provide adequate open space and recreation amenities, and promote the goals, objectives and
policies of the Town of Vail Comprehensive Plan. Special Development District No. 36, Vail Plaza
Hotel West, is regarded as being complementary to the Town of Vail by the Vail Town Council and
the Planning & Environmental Commission, and has been established because there are significant
aspects of the Special Development District that cannot be satisfied through the imposition of the
standard Public Accommodation zone district requirements.
Section 4. Develooment Standards - Special Develooment District No. 36. Vail Plaza
Hotel West Develooment Plan--
The Approved Development Plan for Special Development District No. 36, Vail Plaza Hotel West,
shall include the following plans and materials prepared by Zehren and Associates, Inc., dated June
11, 2001, and stamped approved by the Town of Vail, dated July 10, 2001:
2
A. Improvements Plan
B. Existing Circulation
C. Circulation Plan
D. Site Plan - North
E. Site Plan - South
F. Frontage Road and West Meadow Drive Street Sections
G. East and West Elevations
H. North, Southwest and South Elevations
1. West and East Building Sections
J. South and North Building Sections
K. Building Height Plan 1 - Absolute Heights / Interpolated Contours
L. Building Height Plan 2 - Height Above Grade / Interpolated Contours
M. Roof Plan
N. Level 6 (223.0')
0. Level 5 (213.0')
P. Level 4 (2025)
Q. Level 3 (1925)
R. Level 2 (182.5')
S. Level 1 (1725)
T. Level 0 (1625)
U. Level -1 (152.5')
V. Level -2 (142.5')
W. Level -3 (132.5')
X. Mass/Bulk Study
Permitted Uses--
The permitted uses in Special Development District No. 36 shall be as set forth in the development
plans referenced in Section 4 of this ordinance.
Conditional Uses--
The conditional uses for Special Development District No. 36, Vail Plaza Hotel West, shall be set
forth in Section 12-7A-3 of the Town of Vail Zoning Regulations. All conditional uses shall be
3
reviewed per the procedures as outlined in Chapter 12-16 of the Town of Vail Zoning Regulations.
Density-- Units per Acre - Dwelling Units, Accommodation Units, Fractional Fee Club Units
and Employee Housing Units
The number of units permitted in Special Development District No. 36, Vail Plaza Hotel West, shall
not exceed the following:
Dwelling Units -15
Accommodation Units -116
Fractional Fee Club Units - 40
Type II I Employee Housing Units -14
Density-- Floor Area
The gross residential floor area (GRFA), common area and commercial square footage permitted for
Special Development District No. 36, Vail Plaza Hotel West, shall be as set forth in the Approved
Development Plan referenced in Section 4 of this ordinance.
Specifically:
GRFA - 151, 696 square feet
Retail -1,128 square feet
Restaurant/Lounge -1,708 square feet
Conference Facilities - 20,624 square feet
Health Club -10,016 square feet
Spa/Treatment - 3,820 square feet
Setbacks--
Required setbacks for Special Development District No. 36, Vail Plaza Hotel West, shall be as set
forth in the Approved Development Plan referenced in Section 4 of this ordinance.
Height--
The maximum building height for Special Development District No. 36, Vail Plaza Hotel West, shall
be as set forth in the Approved Development Plan referenced in Section 4 of this ordinance (73.5
feet maximum).
Site Coverage--
The maximum allowable site coverage for Special Development District No. 36, Vail Plaza Hotel
West, shall be as set forth in the Approved Development Plan referenced in Section 4 of this
ordinance (58, 522 square feet above grade, 77,219 square feet below grade).
4
Landscaping—
The minimum landscape area requirement for Special Development District No. 36, Vail Plaza
Hotel West, shall be as set forth in the Approved Development Plan referenced in Section 4 of this
ordinance (30, 874 square feet).
Parking and Loading--
The required number of off-street parking spaces and loading/delivery berths for Special
Development District No. 36, Vail Plaza Hotel West, shall be provided as set forth in the Approved
Development Plan referenced in Section 4 of this ordinance (225 spaces). In no instance shall
Vail Road, West Meadow Drive or the South Frontage Road be used for loading/delivery or guest
drop-off/pick-up without the prior written approval of the Town of Vail. The required parking
spaces shall not be individually sold, transferred, leased, conveyed, rented or restricted to any
person other than a tenant, occupant or user of the building for which the space, spaces or area
are required to be provided by the Zoning Regulations or ordinances of the Town.. The foregoing
language shall not prohibit the temporary use of the parking spaces for events or uses outside of
the building, subject to the approval of the Town of Vail.
Section 5. ADDroval Aareements for Soecial Development District No. 36. Vail Plaza
Hotel West
1. That the Developer submits the following plans to the Department of Community
Development for review and approval as a part of the building permit application for
the hotel:
a. An Erosion Control and Sedimentation Plan;
b. A Construction Staging and Phasing Plan;
c. A Stormwater Management Plan;
d. A Site Dewatering Plan;
e. A Traffic Control Plan;
f. A Spraddle Creek routing and containment plan; and
g. An environmental audit including soils and stream conditions (during
excavation).
2. That the Developer provides deed-restricted housing that complies with the Town of
Vail Employee Housing requirements (Chapter 12-13) for a minimum of 28
employees, and that said deed-restricted housing be made available for occupancy,
and that the deed restrictions are recorded with the Eagle County Clerk & Recorder
prior to requesting a Temporary Certificate of Occupancy for the Vail Plaza Hotel
West. The required Type III deed-restricted employee housing units shall not be
eligible for resale and the units will be owned and operated by the hotel and said
ownership shall transfer with the deed to the hotel property.
3. That the Developer submits a final detailed landscape plan to the Community
Development Department for Design Review Board review and approval prior to
making an application for a building permit. This plan will involve the removal of the
obsolete delivery bay asphalt for the Chateau Vail on the Nine Vail Road property
(Lot B, Vail Village Filing #2) and the re-vegetation of that portion of the site.
5
4. That the Developer submits a complete set of plans to the Colorado Department of
Transportation for review and approval of a revised access permit, prior to
application for a building permit.
5. That the Developer records an easement for Spraddle Creek. The easement shall
be prepared by the Developer and submitted for review and approval of the Town
Attorney. The easement shall be recorded with the Eagle County Clerk &
Recorder's Office prior to the issuance of a Temporary Certificate of Occupancy for
the project.
6. That the Developer submits a final exterior building materials list, a typical wall
section, comprehensive sign program, rooftop mechanical equipment screening
plan and complete color renderings for review and approval of the Design Review
Board, prior to making an application for a building permit.
7. That the Developer posts a bond to provide financial security for the 150% of the
total cost of the required off-site public improvements. The bond shall be in place
with the Town prior to the issuance of a building permit. Pursuant to Section 12-7A-
14, Town of Vail Code, the applicant shall pay road impact fees in an amount that is
directly proportionate to the anticipated new road impacts generated by this
development ($5000 X 85 new projected peak hour trip ends, for a total of
$425,000.00). This dollar amount will be put in escrow once a building permit is
issued. Any actual improvements constructed to the frontage road will be credited
against the total. The escrowed dollars will be held for a period of 10 years from
time of permit issuance. If and when any sort of funding mechanism is put in place
(such as a special district which this development participates in) any dollars
generated from the development will be offset by the amount owed. If there is an
excess, it will be refunded. Any shortfall will be made up by the escrowed dollars.
8. That the Developer either receives approval from the neighboring owner's
associations to allow for construction activities on neighboring properties or submits
a construction staging and limits of disturbance plan that indicates all of these
activities will occur on the applicant's property, prior to application for building
permit.
9. That the Developer agrees to provide ingress (via a legally binding easement
agreement) for Lot B, Vail Village Filing #2 from Vail Road across the subject
property and egress (via a legally binding easement agreement) for Lot B, Vail
Village Filing #2 across the subject property to South Frontage Road. These
easements will be submitted to the Town for review and approval prior to the
issuance of a Temporary Certificate of Occupancy for the project. The easements
will be in effect as long as the surface parking exists on the Nine Vail Road property
(Lot B, Vail Village Filing #2).
10. That the Developer agrees to provide egress (via a legally binding easement
agreement) from Lot A, Vail Village Filing #2 across the Developer's property via
the proposed guest access drive, as described on the Approved Development Plan
dated June 11, 2001. This easement will be submitted to the Town for review and
approval prior to the issuance of a Temporary Certificate of Occupancy for the
project.
11. That the Developer submits civil drawings to determine compliance with all Town of
Vail engineering requirements prior to final Design Review Board approval.
This includes all off-site improvements, including the improvements to the South
Frontage Road, Vail Road and West Meadow Drive, as well as the coordination of
the relocation of the existing electric transformers on the property with local utility
providers. The revised location of the transformers will be part of the final
landscape plan to be submitted for review and approval by the Design Review
Board.
6
12. That the Town and the Developer enter into a Developer Improvement Agreement
to outline obligations and responsibilities for off-site improvements, hours of
construction activity, traffic management and other related issues in accordance
with the Approved Development Plan and the Memorandum of Understanding dated
June 14, 2001, prior to the issuance of a building permit for the Project.
Section 6.
If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held
to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance;
and the Town Council hereby declares it would have passed this ordinance, and each part,
section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or
more parts, sections, subsections, sentences, clauses or phrases be declared invalid.
Section 7.
The repeal or the repeal and re-enactment of any provisions of the Vail Municipal Code as
provided in this ordinance shall not affect any right which has accrued, any duty imposed, any
violation that occurred prior to the effective date hereof, any prosecution commenced, nor any
other action or proceeding as commenced under or by virtue of the provision repealed or repealed
and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance
previously repealed or superseded unless expressly stated herein.
Section 8.
All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are hereby
repealed to the extent only of such inconsistency. The repealer shall not be construed to revise
any bylaw, order, resolution or ordinance, or part thereof, heretofore repealed.
INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED
ONCE IN FULL ON FIRST READING this 19th day of June, 2001, and a public hearing for second
reading of this Ordinance set for the 10th day of July, 2001, in the Council Chambers of the Vail
Municipal Building, Vail, Colorado.
7
Ludwig Kurz, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 10" day of
July, 2001
Ludwig Kurz, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
8
MEMORANDUM
TO: Planning and Environmental Commission
FROM: Department of Community Development
DATE: May 14, 2001
SUBJECT: A request for a final review and recommendation of a proposed special
development district (SDD) to allow for the construction of a new conference
hotel; and a final review of conditional use permits to allow for the construction of
a fractional fee club and Type III employee housing units at 13 Vail Road / Lots A,
B, C, Block 2, Vail Village Filing 2.
Applicant: Doramar Hotels, represented by the Daymer Corporation
Planner: Brent Wilson
1. INTRODUCTION AND DESCRIPTION OF THE REQUEST
Special Development District Reauest
This proposal is a revision to the applicant's original SDD proposals following the
Planning and Environmental Commission's (PEC) direction regarding a number of issues
involving building height, massing, loading/delivery, off-street parking, employee housing
provisions and traffic circulation. The applicant is proposing the Vail Plaza Hotel West
Special Development District (SDD) where the Chateau at Vail is currently located. The
current (and proposed underlying) zoning for the property is "Public Accommodation."
The Vail Plaza Hotel West is a mixed-use development proposal. Uses within the hotel
include residential, commercial and recreation. The proposed plan includes 116 hotel
rooms (averaging 395 s.f. each), 15 condominiums, 40 fractional fee units, 14 employee
housing units, a restaurant and bar, limited retail space, 21,000 square feet of
conference and meeting space, and a spa/health club. The existing "Chateau at Vail"
hotel contains 120 hotel rooms at 280 square feet each.
The applicant and staff have identified what are believed to be the public benefits that
would be realized by the Town as a result of the Vail Plaza Hotel West redevelopment.
The public benefits associated with the hotel proposal are:
• An increase in the annual occupancy rate through the redevelopment of an older
existing hotel.
¦ The creation of approximately 21,000 square feet of new conference and meeting
room facilities. This includes a 10,000 square foot ballroom and 11,000 square feet
of breakout/preconvene space.
TOWN OF PAIL'
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¦ The implementation of a portion of the recommended Town of Vail Streetscape
Master Plan improvements along South Frontage Road and West Meadow Drive.
¦ The re-investment and redevelopment of resort property in the Town of Vail.
• The implementation of many of the development goals, objectives and policies
adopted by the Town for Public Accommodation properties.
¦ An increase to the Town's supply of short-term, overnight accommodations (hotel
rooms and fractional fee units) to serve our guests and visitors.
¦ The construction of an "anchor" hotel providing a high-level of guest services and
amenities.
¦ A potentially sizeable annual contribution to the Town's sales tax revenue.
¦ The creation of new deed-restricted employee housing to offset the housing impacts
associated with the hotel.
¦ The removal of existing loading/delivery and guest traffic from West Meadow Drive.
A square footaae breakdown of the orooosal is orovided below:
¦ 60,649 sq. ft. - fractional fee club units
¦ 45,381 sq. ft. -condominiums
• 45,666 sq. ft. - accommodation units
¦ 2,835 sq. ft. - restaurant/retail
• 20,624 sq. ft. - conference/meeting rooms
¦ 13,836 sq. ft. - spa/health club
In reviewing the proposal, staff identified a number of pros and cons that we believe are
associated with the hotel proposal. The list includes, but is not limited to, the following:
PROS
¦ The presence of economic redevelopment in Vail.
¦ An increased level of quality to the Town's of hotel bed base.
¦ The implementation of certain development goals, objectives, and policies.
• The creation of new deed-restricted employee housing to offset the housing impacts
associated with the hotel.
¦ The elimination of an unsightly surface parking lot.
¦ The construction of new conference and meeting room facilities within the Town.
¦ The construction of public improvements funded with private dollars.
¦ The potential increase in sales tax revenue (economic development).
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¦ The removal of existing loading/delivery and guest traffic from West Meadow Drive.
CONS
• Deviations from the underlying zoning development standards are required.
• There are increased impacts of shading on public areas.
• Additional views of Vail Mountain from public areas will be impacted.
Additional loading/delivery truck traffic on Town streets.
• A significant period of building construction (noise, construction traffic, etc) and the
anticipated impacts to public streets and adjacent properties.
Conditional Use Permit Reauests
In association with the application for a special development district, the applicant is
requesting conditional use permits to allow for the establishment of a 40 fractional fee
unit club and the construction of 14 Type III employee housing units. Because the
development plan has changed significantly for the previously approved (2/12/01)
fractional fee units, an additional PEC review is necessary. Please refer to Sections VIII
& IX of this memorandum for a detailed review of these requests.
II. STAFF RECOMMENDATIONS
Special Development District
The Community Development Department recommends that the Planning and
Environmental Commission recommend approval (to the Vail Town Council) of the
applicant's request for a proposed special development district to allow for the
construction of a new conference facility/hotel, based upon the following finding:
That the proposed special development district, the Vail Plaza Hotel West,
complies with the nine design criteria outlined in Section 12-9A-8 of the Vail Town
Code. The applicant has demonstrated that any adverse effects of the requested
deviations from the development standards of the underlying zoning are
outweighed by the public benefits provided.
Should the Planning & Environmental Commission choose to recommend approval of
the requested special development district to the Vail Town Council, staff would
recommend that the Commission make the following finding:
That the proposed special development district, Vail Plaza Hotel West, complies
with the nine design criteria outlined in Section 12-9A-8 of the Town of Vail
Municipal Code. The applicant has demonstrated-to the satisfaction of the
Commission that any adverse effects of the requested deviations from the
development standards of the underlying zoning are outweighed by the public
benefits provided. Further, the Commission finds that the requested conditional
use permits to allow for the operation of a fractional fee club and the construction
of Type employee housing units comply with the applicable criteria and are
consistent with the development goals and objectives of the Town.
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Should the Planning & Environmental Commission choose to recommend approval of
the applicant's request, staff recommends that the approval carry with it the following
conditions:
1. That the developer submits the following plans to the Department of Community
Development for review and approval as a part of the building permit application
for the hotel:
a. An Erosion Control and Sedimentation Plan;
b. A Construction Staging and Phasing Plan;
C. A Stormwater Management Plan;
d. A Site Dewatering Plan; and
e. A Traffic Control Plan.
2. That the developer provides deed-restricted housing that complies with the Town
of Vail Employee Housing requirements (Chapter 12-13) for a minimum of 28
employees, and that said deed-restricted housing be made available for
occupancy, and that the deed restrictions are recorded with the Eagle County
Clerk & Recorder, prior to requesting a Temporary Certificate of Occupancy for
the Vail Plaza Hotel West.
3. That the developer submits a final detailed landscape plan to the Community
Development Department for Design Review Board review and approval prior to
making an application for a building permit. This plan will involve the removal of
the obsolete delivery bay asphalt for the Chateau Vail on the Nine Vail Road
property.
4. That the developer submits a complete set of civil engineer drawings for all off-
site improvements, including the improvements to the South Frontage Road and
West Meadow Drive for review and Town approval prior to application for a
building permit.
5. That the developer submits a complete set of plans to the Colorado Department
of Transportation for review and approval of a revised access permit, prior to
application for a building permit.
6. That the developer meets with the Town staff to prepare a memorandum of
understanding outlining the responsibilities and requirements of the required off-
site improvements, prior to first reading of an ordinance approving the special
development district. This includes streetscaping improvements along South
Frontage Road and West Meadow Drive in accordance with the Town of Vail
Streetscape Master Plan, as amended.
7. That the developer records an easement for Spraddle Creek. The easement shall
be prepared by the developer and submitted for review and approval of the Town
Attorney. The easement shall be recorded with the Eagle County Clerk &
Recorder's Office prior to the issuance of a Temporary Certificate of Occupancy.
8. That the developer submits a final exterior building materials list, a typical wall
section and complete color renderings for review and approval of the Design
Review Board, prior to making an application for a building permit.
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9. That the developer submits a comprehensive sign program proposal for the Vail
Plaza Hotel West for review and approval of the Design Review Board, prior to
the issuance of a Temporary Certificate of Occupancy.
10. That the developer submits a rooftop mechanical equipment plan for review and
approval of the Design Review Board prior to the issuance of a building permit.
All rooftop mechanical equipment shall be incorporated into the overall design of
the hotel and enclosed and screened from public view.
11. That the developer posts a bond to provide financial security for the 150% of the
total cost of the required off-site public improvements. The bond shall be in place
with the Town prior to the issuance of a building permit.
12. That the developer either receives approval from the neighboring owner's
associations to allow for construction activities on neighboring properties or
submits a construction staging and limits of disturbance plan that indicates all of
these activities will occur on the applicant's property.
13. That the developer provides access (via a permanent, legally binding easement
agreement) for the Nine Vail Road Association and guests to enter the subject
property from Vail Road and exit across the subject property from the location of
Nine Vail Road's surface parking area to South Frontage Road. This is
necessary to facilitate the applicant's proposed traffic circulation plan.
14. That the applicant submits civil drawings to determine compliance with all Town
of Vail engineering requirements prior to final Design Review Board approval.
15. Pursuant to Section 12-7A-14, Town of Vail Code, the applicant shall pay road
impact fees in an amount that is directly proportionate to the anticipated new road
impacts generated by this development ($5000 per peak hour trip end). A
specific amount for road impact fees will be declared (and adopted via a
memorandum of understanding), based upon the anticipated new road impacts
outlined in the applicant's traffic study. This dollar amount will be put in escrow
once a building permit is issued. Any actual improvements constructed to the
frontage road will be credited against the total. The escrowed dollars will be held
for a period of 10 years from time of permit issuance. If and when any sort of
funding mechanism is put in place (such as a special district which this
development participates in) any dollars generated from the development will be
offset by the amount owed. If there is an excess it will be refunded. Any shortfall
will be made up by the escrowed dollars.
16. That the applicant complies with all fire department staging and access
requirements pursuant to Title 14 (Development Standards), Vail Town Code.
This will be demonstrated on a set of revised plans for town review and approval
prior to building permit submittal.
17. That the required Type III deed-restricted employee housing units shall not be
eligible for resale and that the units be owned and operated by the hotel and that
said ownership transfer with the deed to the hotel property.
18. That the developer coordinates the relocation of the existing electric transformers
on the property with local utility providers. The revised location of the
transformers will be part of the final landscape plan to be submitted for review
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and approval by the Design. Review Board.
19. Prior to first reading of an ordinance adopting a special development district for
the property, the developer shall resolve the guest exit drive alignment to the
satisfaction of the town engineer.
Conditional Use Permit- Fractional Fee Club
The Community Development Department recommends approval of the applicant's
request for a conditional use permit to allow for the construction of 40 fractional fee units
within the Vail Plaza Hotel West based upon the following findings:
1. That the proposed location of the use is in accordance with the purposes
of the conditional use permit section of the zoning code and the purposes
of the district in which the site is located.
2. That the proposed location of the use and the conditions under which it
would be operated or maintained would not be detrimental to the public
health, safety, or welfare or materially injurious to properties or
improvements in the vicinity.
3. That the proposed use would comply with each of the applicable
provisions of the conditional use permit section of the zoning code.
If the Planning and Environmental Commission chooses to approve this request, staff
recommends the following conditions:
1. The approval of this conditional use permit is not valid unless an
ordinance approving the associated special development district request
is approved on second reading.
Conditional Use Permit- Emolovee Housina Units
The Community Development Department recommends approval of the applicant's
request for a conditional use permit to allow for the construction of 14 Type III employee
housing units within the Vail Plaza Hotel West based upon the following findings:
1. That the proposed location of the use is in accordance with the purposes
of the conditional use permit section of the zoning code and the purposes
of the district in which the site is located. The proposal complies with the
minimum requirements outlined for employee housing units outlined in
Section 12-13-3 of the Vail Town Code.
2. That the proposed location of the use and the conditions under which it
would be operated or maintained would not be detrimental to the public
health, safety, or welfare or materially injurious to properties or
improvements in the vicinity.
3. That the proposed use would comply with each of the applicable
provisions of the conditional use permit section of the zoning code.
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If the Planning and Environmental Commission chooses to approve this request, the
Department of Community Development recommends the following conditions be
placed on the approval.
1. That the applicant records applicable deed restrictions for all employee
housing units with the Eagle County Clerk & Recorder prior to the
issuance of a Temporary Certificate of Occupancy for the Vail Plaza Hotel
West.
III. ROLES OF REVIEWING BOARDS
Special Development District
Order of Review. Generally, applications will be reviewed first by the PEC for impacts of
use/development, then by the DRB for compliance of proposed buildings and site
planning, and final approval by the Town Council.
Plannina and Environmental Commission:
Action: The PEC is advisorv to the Town Council.
The PEC shall review the proposal for and make a recommendation to the Town Council
on the following:
¦ Permitted, accessory, and conditional uses
¦ Evaluation of design criteria as follows (as applicable):
A. Compatibility: Design compatibility and sensitivity to the immediate environment,
neighborhood and adjacent properties relative to architectural design, scale, bulk,
building height, buffer zones, identity, character, visual integrity and orientation.
B. Relationship: Uses, activity and density which provide a compatible, efficient and
workable relationship with surrounding uses and activity.
C. Parking And Loading: Compliance with parking and loading requirements as
outlined in Chapter 10 of this Title.
D. Comprehensive Plan: Conformity with applicable elements of the Vail
Comprehensive Plan, Town policies and urban design plans.
E. Natural and/or Geologic Hazard: Identification and mitigation of natural and/or
geologic hazards that affect the property on which the special development
district is proposed.
F. Design Features: Site plan, building design and location and open space
provisions designed to produce a functional development responsive and
sensitive to natural features, vegetation and overall aesthetic quality of the
community.
G. Traffic: A circulation system designed for both vehicles and pedestrians
addressing on and off-site traffic circulation.
H. Landscaping: Functional and aesthetic landscaping and open space in order to
optimize and preserve natural features, recreation, views and function.
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I. Workable Plan: Phasing plan or subdivision plan that will maintain a workable,
functional and efficient relationship throughout the development of the special
development district.
Recommendation on development standards including, lot area, site dimensions,
setbacks, height, density control, site coverages, landscaping and parking.
Desian Review Board:
Action: The DRB has NO review authoritv on a SDD orooosal. but must review anv
accomoanvina DRB aoolication The DRB review of an SDD prior to Town Council
approval is ourely advisorv in nature.
The DRB is responsible for evaluating the DRB proposal:
- Architectural compatibility with other structures, the land and surroundings
- Fitting buildings into landscape
- Configuration of building and grading of a site which respects the topography
- Removal/Preservation of trees and native vegetation
- Adequate provision for snow storage on-site
- Acceptability of building materials and colors
- Acceptability of roof elements, eaves, overhangs, and other building forms
- Provision of landscape and drainage
- Provision of fencing, walls, and accessory structures
- Circulation and access to a site including parking, and site distances
- Location and design of satellite dishes
- Provision of outdoor lighting
- Compliance with the architectural design guidelines of applicable master plans.
Staff:
The staff is responsible for ensuring that all submittal requirements are provided and
plans conform to the technical requirements of the Zoning Regulations. The staff also
advises the applicant as to compliance with the design guidelines.
Staff provides a staff memo containing background on the property and provides a staff
evaluation of the project with respect to the required criteria and findings, and a
recommendation on approval, approval with conditions, or denial. Staff also facilitates
the review process.
Town Council:
Action: The Town Council is responsible for final aooroval/denial of an SDD.
The Town Council shall review the proposal for the following:
Permitted, accessory, and conditional uses
Evaluation of design criteria as follows (as applicable):
A. Compatibility: Design compatibility and sensitivity to the immediate environment,
neighborhood and adjacent properties relative to architectural design, scale, bulk,
building height, buffer zones, identity, character, visual integrity and orientation.
B. Relationship: Uses, activity and density which provide a compatible, efficient and
workable relationship with surrounding uses and activity.
C. Parking And Loading: Compliance with parking and loading requirements as outlined
8
in Chapter 10 of this Title.
D. Comprehensive Plan: Conformity with applicable elements of the Vail
Comprehensive Plan, Town policies and urban design plans.
E. Natural and/or Geologic Hazard: Identification and mitigation of natural and/or
geologic hazards that affect the property on which the special development district is
proposed.
F. Design Features: Site plan, building design and location and open space provisions
designed to produce a functional development responsive and sensitive to natural
features, vegetation and overall aesthetic quality of the community.
G. Traffic: A circulation system designed for both vehicles and pedestrians addressing
on and off-site traffic circulation.
H. Landscaping: Functional and aesthetic landscaping and open space in order to
optimize and preserve natural features, recreation, views and function.
1. Workable Plan: Phasing plan or subdivision plan that will maintain a workable,
functional and efficient relationship throughout the development of the special
development district.
Approval of development standards including, lot area, site dimensions, setbacks,
height, density control, site coverages, landscaping and parking.
CONDITIONAL USE PERMITS (CUP):
Order of Review: Generally, applications will be reviewed first by the PEC for
acceptability of use and then by the DRB for compliance of proposed buildings and site
planning.
Plannina and Environmental Commission:
Action: The PEC is responsible for final aooroval/denial of a CUP. The PEC is
responsible for evaluatina a CUP orooosal for:
1. Relationship and impact of the use on development objectives of the Town.
2. Effect of the use on light and air, distribution of population, transportation facilities,
utilities, schools, parks and recreation facilities, and other public facilities and public
facilities needs.
3. Effect upon traffic, with particular reference to congestion, automotive and pedestrian
safety and convenience, traffic flow and control, access, maneuverability, and
removal of snow from the streets and parking areas.
4. Effect upon the character of the area in which the proposed use is to be located,
including the scale and bulk of the proposed use in relation to surrounding uses.
5. Such other factors and criteria as the Commission deems applicable to the proposed
use.
6. The environmental impact report concerning the proposed use, if an environmental
9
impact report is required by Chapter 12 of this Title.
Conformance with development standards of zone district
- Lot area
- Setbacks
- Building Height
- Density
- GRFA
- Site coverage
- Landscape area
- Parking and loading
- Mitigation of development impacts
Desian Review Board:
Action: The DRB has NO review authoritv on a CUP. but must review anv accomoanvinq
DRB application.
The DRB is responsible for evaluating the DRB proposal for:
- Architectural compatibility with other structures, the land and surroundings
- Fitting buildings into landscape
- Configuration of building and grading of a site which respects-the topography
- Removal/Preservation of trees and native vegetation
- Adequate provision for snow storage on-site
- Acceptability of building materials and colors
- Acceptability of roof elements, eaves, overhangs, and other building forms
- Provision of landscape and drainage
- Provision of fencing, walls, and accessory structures
- Circulation and access to a site including parking, and site distances
- Location and design of satellite dishes
- Provision of outdoor lighting
- The design of parks
Staff:
The staff is responsible for ensuring that all submittal requirements are provided and
plans conform to the technical requirements of the Zoning Regulations. The staff also
advises the applicant as to compliance with the design guidelines.
Staff provides a staff memo containing background on the property and provides a staff
evaluation of the project with respect to the required criteria and findings, and a
recommendation on approval, approval with conditions, or denial. Staff also facilitates
the review process.
Town Council:
Actions of DRB or PEC maybe appealed to the Town Council or by the Town Council.
Town Council evaluates whether or not the PEC or DRB erred with approvals or denials
and can uphold, uphold with modifications, or overturn the board's decision.
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IV. DEVIATIONS FROM THE UNDERLYING ZONING
The Vail Plaza Hotel West Special Development District proposal contains the following
deviations from the underlying Public Accommodation (PA) zoning:
1. Heiaht -the proposed hotel is 25 feet (52%) taller than the 48' allowed under PA
zoning. The proposed building is 73 feet tall at its highest ridge (adjacent to South
Frontage Road). The building stands 47.5' tall at its primary ridge along West
Meadow Drive.
2. Site Coveraae (below grade) - although the proposal complies with site coverage
requirements above grade, it deviates by 11.7% below grade.
V. "PUBLIC ACCOMMODATION ZONE DISTRICT"
According to the Official Town of Vail Zoning Map, the applicant's property is zoned
Public Accommodation. Pursuant to the Town of Vail Municipal Code, the Public
Accommodation Zone district is intended,
to provide sites for lodges and residential accommodations
for visitors, together with such public and semi-public facilities
and limited professional offices, medical facilities, private
recreation, and related visitor oriented uses as may appropriately
be located in the same district. The Public Accommodation
District is intended to ensure adequate light, air, open space,
and other amenities commensurate with lodge uses, and to
maintain the desirable resort qualities of the District by
establishing appropriate site development standards. Additional
nonresidential uses are permitted as conditional uses which
enhance the nature of Vail as a winter and summer recreation
and vacation community, and where permitted are intended to
function compatibly with the high density lodging character of
the District.
The Public Accommodation Zone District is intended to provide sites for lodging units
with densities not to exceed 25 dwelling units per acre. The Public Accommodation
Zone District, prior to January 21, 1997, did not permit interval ownership. On January
21, 1997, the Town Council adopted regulations allowing interval ownership subject to
the issuance of a conditional use permit. Previously, interval ownership was only allowed
as a conditional use in the High Density Multi-family Zone District.
On October 5, 1999, the Vail Town Council approved Ordinance No. 23, Series of 1999,
amending the development standards prescribed in the Public Accommodation Zone
District. The amendments included an increase in allowable GRFA up to 150%, an
increase in site coverage, the elimination of AU's and FFU's in the calculation of density,
revised setback requirements, and other various aspects in the development of
properties zoned Public Accommodation. The allowable building height, landscape area
and limitation on commercial square footage remained unchanged.
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VI. ZONING ANALYSIS
The development standards for a Special Development District shall be proposed by the
applicant. Development standards including lot area, site dimensions, setbacks, height,
density control, site coverage, landscaping and parking and loading shall be determined
by the Town Council as part of the approved development plan, with consideration of the
recommendations of the Planning and Environmental Commission. Before the Town
Council approves development standards that deviate from the underlying zone district, it
shall be determined that such deviations provide benefits to the Town that outweigh the
effects of such deviations. This determination is to be made based upon the evaluation
of the proposed Special Development District's compliance with the Review Criteria
outlined in the following section of this memorandum.
The Community Development Department staff has prepared a zoning analysis for the
proposed Vail Plaza Hotel West. The Vail Plaza Hotel West Zoning Analysis compares
the development standards outlined by the underlying zoning of Public Accommodation
(revised 10/99) to the Vail Plaza Hotel West proposal from February of 2001 and the
current proposal.
A copy of the Vail Plaza Hotel West Zonina Analvsis has been attached for reference
(Exhibit B).
VII. THE SPECIAL DEVELOPMENT DISTRICT ESTABLISHMENT AND REVIEW
PROCESS
Chapter 12-9 of the Town Code provides for the amendment of existing Special
Development Districts in the Town of Vail. According to Section 12-9A-1, the purpose of
a Special Development District is,
"To encourage flexibility and creativity in the development of land, in order to
promote its most appropriate use; to improve the design character and quality of
the new development within the Town; to facilitate the adequate and economical
provision of streets and utilities; to preserve the natural and scenic features of
open space areas; and to further the overall goals of the community as stated in
the Vail Comprehensive Plan. An approved development plan for a Special
Development District, in conjunction with the properties underlying zone district,
shall establish the requirements for guiding development and uses of property
included in the Special Development District."
An approved development plan is the principal document in guiding the development,
uses, and activities of the Special Development District. The development plan shall
contain all relevant material and information necessary to establish the parameters with
which the Special Development District shall adhere. The development plan may consist
of, but not be limited to: the approved site plan; floor plans, building sections, and
elevations: vicinity plan; parking plan; preliminary open space/landscape plan; densities;
and permitted, conditional, and accessory uses.
The determination of permitted, conditional and accessory uses shall be made by the
Planning and Environmental Commission and Town Council as part of the formal review
of the proposed development plan. Unless further restricted through the review of the
proposed Special Development District, permitted, conditional and accessory uses shall
12
be limited to those permitted, conditional and accessory uses in the property's underlying
zone district.
The Town Code provides nine design criteria which shall be used as the principal criteria
in evaluating the merits of the proposed Special Development District. It shall be the
burden of the applicant to demonstrate that submittal material and the proposed
development plan comply with each of the following standards, or demonstrate that one
or more of them is not applicable, or that a practical solution consistent with the public
interest has been achieved. The following is a staff analysis of the project's compliance
with the nine SDD review criteria:
CRITERIA FOR REVIEW:
A. Design compatibility and sensitivity to the immediate environment, neighborhood
and adjacent properties relative to architectural design, scale, bulk, building
height, buffer zones, identity, character, visual integrity and orientation.
The following is a synopsis of comments from the town's appointed and elected boards
since October 24, 2000 on the issues shown in bold, underlined type. A staff response
follows each set of comments:
Bulk and Mass
"The overall scale of the current proposal is inconsistent with the established character of
the area. A "breaking up" of the primary roof ridges would help scale down the mass.
The project should read as an assemblage of buildings rather than one large structure"
(Joint Board Meeting, 10/24/00).
"The building should be turned outward towards the public and opened up to allow
greater public access. The proposed atrium area should be opened more to the south to
take advantage of the sun exposure and pedestrian traffic" (PEC, 11/27/00).
"The project should read as a fragmented assemblage of structures. The linear,
unbroken wall planes along the South Frontage Road and West Meadow Drive are too
massive and should be broken up to help reduce the apparent mass of the project.
There should be points in the project where light and air penetrate through to allow for
more transparency. The current proposal is not sympathetic to the design and scale of
adjacent buildings" (DRB, 12/8/00).
Staff Resaonse -The applicant has succeeded in breaking up the roof massing along
West Meadow Drive while the primary ridge along South Frontage Road continues to
present a linear, unbroken mass along the entire frontage. The revised "opening" of the
pedestrian entry and the removal of the atrium roof structure have alleviated some of the
previous "internal compound" design characteristics prevalent in earlier versions of this
plan and have created a more inviting entry feature along the southern streetscape.
Additionally, staff believes the revised plan will provide more southern sun exposure
within the internal garden area.
Although the north fagade presents a bit of a "mirror image" along the frontage road, staff
believes this may be alleviated through the use of alternating colors and materials. This
issue will be addressed as part of the design review process.
13
Heiaht
"The height along West Meadow Drive should be stepped down again to a level more
consistent with the established character of the area" (PEC, 11/27/00).
Staff Response The primary ridge height along West Meadow Drive no longer exceeds
the 48 feet requirement under the underlying zoning and staff believes the height is
presented within a roof plan that helps to minimize perception of bulk and mass. For
example, eave heights along West Meadow Drive range between 16-41 feet while the
primary southern ridge (at 47.5 feet) is setback from the street edge about 100 feet.
Therefore, the height is stepped back and the bulk is perceived to be less from the
pedestrian perspective.
The building is proposed with a 10.0' floor-to-floor height for each story.
Lavout/Footprint
"The inward focus of the project should be turned outward. The current proposal is
reminiscent of the Vail Gateway project. It needs to be more inviting to the public from
the outside. The large internal atrium could be reduced in size; this would allow more
flexibility in breaking up the layout of the proposal" (DRB, 12/8/00).
Staff Response - The Vail Land Use Plan identifies the subject property as part of a
"transition zone" that forms a buffer between the foreground residences along the south
side of the West Meadow Drive and the larger, higher-density structures along the
frontage road. The long, unbroken linear masses proposed along the frontage road add
to the massive appearance of the building. However, staff believes the revised atrium
and pedestrian entry along West Meadow Drive are a successful effort towards opening
the project towards the outside and the public. On April 181h, the Town of Vail Design
Review Board made a finding that the project is in general compliance with the design
criteria established for special development districts.
The applicant has submitted a Vail Plaza Hotel West Sun/Shade Analysis (Exhibit E) and
Vail Plaza Hotel West View Analysis (Exhibit F) to demonstrate impacts to the
streetscape and public ways. The sun/shade analysis indicates substantial portions of
South Frontage Road (including the sidewalk on the south side) will be impacted by
shade during the winter months. However, the applicant is proposing to snowmelt the
sidewalk along the Chateau property line in an effort to mitigate this issue.
One of the urban design goals the town has adopted for redevelopment in Lionshead is
a predominantly north-south orientation for buildings. Although the subject property does
not fall directly into the context area for the redevelopment master plan for Lionshead,
the design concepts that apply to adjacent Lionshead properties are a critical element in
the evaluation of compatibility with neighborhood character. Additionally, the design
concepts promoted here are general "good design" policies, and not specific sub-area
concepts from any specific plan.
One goal adopted by the DRB, PEC and Town Council is "it should be a priority in future
development and redevelopment to orient vertical building masses along a north-south
axis whenever possible." This will help to accomplish the following objectives:
a. Sun Access - During the winter months, the sun is low in the southern
sky, providing the greatest solar exposure to the south faces of buildings
and to streets and spaces open to the south. A north-south orientation of
building masses will increase the amount of sun reaching the Lionshead
14
pedestrian core and the buildings to the north.
b. Views from New Buildings - In double loaded buildings oriented on an
east-west axis, units on the south side of the building get great views of
the mountain, but units on the north side do not. Orienting the building
mass on a north-south line creates angled southern views for both sides
of the building, and units on both sides will get direct sun sometime during
the day.
C. Views from Existing Buildings - By orienting new buildings on a north-
south axis, the potential visual impact on existing buildings is reduced.
d. Creation of "Streets" or Areas of Interest for Pedestrians.
Although staff believes a diagonal "sawtooth" treatment similar to Eldon Beck's plan for
the Vail Village Inn properties fronting East Meadow Drive would be more desirable than
the linear east-west horizontal mass that is proposed by the applicant, the opening of the
southern wing to allow greater sun exposure and the more inviting pedestrian entry along
West Meadow Drive are greatly improved over previous submittals.
Setbacks - In the PA District, the minimum setback shall be 20 feet on all sides.
Although the project's footprint maintains at least a 20-foot setback from all property
lines, the covered entries along the South Frontage Road and the Vail Road spur
encroach 20 feet and 4 feet respectively. At the discretion of the PEC and DRB,
variations to the setback standards may be approved, subject to the applicant
demonstrating compliance with the following criteria:
A. Proposed building setbacks provide necessary separation between buildings and
riparian areas, geologically sensitive areas and other environmentally sensitive
areas.
There are no identified geologically or environmentally sensitive areas on this
property. Pursuant to the provisions of the Town of Vail Zoning Regulations and the
Uniform Building Code, the applicant is complying with minimum setbacks between
buildings.
There are two "covered entry" encroachments proposed in the plan. The northern
"loading dock screen" encroachment abuts the property line along the South
Frontage Road and does not abut any buildings. The eastern "guest entry"
encroachment comes within 16 feet of the property line adjacent to the spur access
drive between the Alpine Standard and Nine Vail Road buildings.
B. Proposed building setbacks comply with applicable elements of the Vail Village
Urban Design Guide Plan and Design Considerations.
These elements of Vail's Comprehensive Plan are not applicable to the subject
property.
C. Proposed building setbacks will provide adequate availability of light, air and open
space.
Staff does not believe the two (2) proposed covered entry areas would impede the
availability of adequate light, air and open space.
15
D. Proposed building setbacks will provide a compatible relationship with buildings and
uses on adjacent properties.
One of the challenges with the existing conditions of this property and adjacent lots is
the configuration of adjacent buildings within required setbacks. All of the buildings
directly abutting this property encroach into required setbacks. The Alphorn building,
for example, is built almost directly on its eastern property line.
As mentioned previously, the proposed encroachment along the South Frontage
Road does not abut any buildings. The guest entry encroachment, as proposed, is
separated a distance of 48 feet from the Alpine Standard station, 104 feet from the
Nine Vail Road building, and 185 feet from Vail Road.
E. Proposed building setbacks will result in creative design solutions or other public
benefits that could not otherwise be achieved by conformance with prescribed
setbacks standards.
The use of the northern covered entry along South Frontage Road will help screen
the below-grade delivery activities from public view. The eastern covered guest
entry helps create a sense of arrival to the hotel and provides shelter from the
elements. Although staff believes the two covered roof features could be constructed
within setbacks if the plan were altered, the applicant has indicated the northern
encroachment along South Frontage Road is necessary to maintain an appropriate
setback area along West Meadow Drive. Therefore, the applicant is requesting
Town Council, PEC and DRB review of the proposed entry encroachments.
B. Uses, activity and density which provide a compatible, efficient and workable
relationship with surrounding uses and activity.
The uses, activities and densities for the Vail Plaza Hotel West development site are
prescribed by the underlying zoning. According to the Official Town of Vail Zoning Map,
the underlying zoning for the proposed special development district is Public
Accommodation. The Public Accommodation Zone District encourages the development
of lodges (accommodation units) and accessory eating and drinking establishments at a
density of twenty-five dwelling units per acre. The surrounding uses and zoning
designation include Public Accommodation to the south, east and west (Sonnenalp, Nine
Vail Road & Special Development District No. 6 - Vail Village Inn), High-Density Multiple
Family to the west and northwest (Alphorn and Scorpio), Heavy Service to the north
(Alpine Standard) and Commercial Core I/SDD #21 (Gateway) to the northeast. The
same development standards that apply to the Vail Plaza Hotel West development site
apply to the Sonnenalp, Nine Vail Road and Vail Village Inn properties. The Commercial
Core I underlying zoning of the Gateway Special Development District is intended to
provide sites for a mixture of commercial and residential development. The Heavy
Service district is intended to provide sites for automotive-oriented land uses.
The Vail Plaza Hotel West is proposed as a mixed-use development. The mixture of
uses includes commercial, lodging, recreational and residential. Staff believes the
proposed mixture of uses and its proximity to both Vail Village and Lionshead is
consistent with the intended purpose of the underlying zoning of Public Accommodation.
Further, staff believes that the proposed uses within the Vail Plaza Hotel West will
compliment those existing uses and activities on surrounding and adjacent properties.
The proposed density of the hotel and the presence of the conference facilities will
16
improve and enhance the viability and success of the existing restaurant and retail
businesses in the immediate area.
Emplovee Housina Reauirements
As indicated in a number of the goals and objectives of the Town's Master Plans,
providing affordable housing for employees is a critical issue which should be addressed
through the planning process for Special Development District proposals. In reviewing
the proposal for employee housing needs, staff relied on the Town of Vail Employee
Housing Report. This report has been used by the staff in the past to evaluate employee
housing needs. The guidelines contained within the report were used most recently in
the review of the Austria Haus, Marriott and Special Development District No. 6 - Vail
Village Inn development proposals.
The Employee Housing Report was prepared for the Town by the consulting firm Rosall,
Remmen and Cares. The report provides the recommended ranges of employee
housing units needed based on the type of use and the amount of floor area dedicated to
each use. Utilizing the guidelines prescribed in the Employee Housing Report, staff
analyzed the incremental increase of employees (square footage per use), that results
from the redevelopment.
The figures identified in the report are based on surveys of commercial-use employment
needs of the Town of Vail and other mountain resort communities. As of the drafting of
the report, Telluride, Aspen and Whistler, B.C. had "employment generation" ordinances
requiring developers to provide affordable housing for a percentage of the new
employees resulting from commercial development. "New" employees are defined as the
incremental increase in employment needs resulting from commercial redevelopment.
Each of the communities assesses a different percentage of affordable housing a
developer must provide for the new employees. For example, Telluride requires
developers to provide housing for 40% (0.40) of the new employees, Aspen requires that
60% (0.60) of the new employees are provided housing and Whistler requires that 100%
0.00) of the new employees be provided housing by the developer. In comparison, Vail
has conservatively determined that developers shall provide housing 15% (0.15) or 30%
(0.30) of the new employees resulting from commercial development. When a project is
proposed to exceed the density allowed by the underlying zone district, the 30% (0.30)
figure is used in the calculation. If a project is proposed at, or below, the density allowed
by the underlying zone district, the 15% (0.15) figure is used. The Vail Plaza Hotel West
special development district does not exceed the density permitted by the underlying
zone district. However, the Planning and Environmental Commission and Vail Town
Council have indicated the 30% figure should be used given the substantial scope and
impact of this project.
The applicant is proposing to provide employee housing for a percentage of the "new"
employees resulting from the hotel construction. The new hotel is expected to generate
93.5 "new" employees. The "new" employees are in addition to the 79 "full time
equivalent" employees already working at the Chateau at Vail. The applicant is
proposing to provide deed-restricted employee housing for 30% (28 beds) of the "new"
employees. In order to maximize the benefit of the housing to the Town of Vail, the
applicant has suggested that the housing will be available only to Vail Plaza Hotel West
employees.
17
EMPLOYEE HOUSING GENERATION ANALYSIS
For a point of reference, the "top," "middle" and "bottom" ranges of calculations for the
Vail Plaza Hotel West proposal are provided below.
¦ Bottom of Range Calculations = 7.4 employee beds
¦ Middle of Range Calculations = 27.5 employee beds
¦ Top of Range Calculations = 47.6 employee beds
¦ Staff Recommended Range = 28.0 employee beds
¦ Applicant's Proposal = 28.0 employee beds
Staff Recommended Ranae Calculations:
Staff believes that the Vail Plaza Hotel West redevelopment will create a need for the
housing of 97 additional "new" employees. Of the 97 additional employees, at least 28
employees (30%) will need to be provided deed-restricted housing by the developers of
the Vail Plaza Hotel West. Please refer to Section IX of the staff memorandum for
details regarding square footages and configuration of the units. The staff recommended
range is based on:
1. the type of retail and commercial use proposed in the commercial space
within the Vail Plaza Hotel West;
2. the size of the Vail Plaza Hotel West lodging component;
3. the level of services and amenities proposed by the developers for the guests of
the Vail Plaza Hotel West; and
4. the result of research completed by Town of Vail staff of similar hotel operations
in the Vail Valley.
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a) Retail/Service Commercial = 1,127 sq. ft. @ (5/1000 sq. ft.) = 5.6
(bottom of range)
b) Health Club/Spa = 13,835.7 sq. ft. @ (1.5/1000 sq. ft.) = 20.8
(top of range)
C) Restaurant/Lounge = 2,535.3 sq. ft. @ (6.5/1000 sq. ft.) = 16.5
(middle of range)
d) Conference Center = 20,624 sq. ft. @ (1/1000 sq. ft.) = 20.6
(range does not vary)
e) Lodging = 116 units @ (.75/unit) = 87.0
(middle of range)
f) Multi Family (Club Units) = 15 units @ (.4/unit) = 6.0
(range does not vary)
g) Fractional Fee Units = 40 units @ (.4/unit) = 16.0
(range does not vary)
Total = 172.5
(-79 existing employees) = 93.5
(X 0.30 multiplier) = 28.0 new employees
*Lodging has a particularly large variation of employees per room, depending upon
factors such assize of facility and level of service/support services and amenities
provided.
Bottom of Range Calculations:
a) Retail/Service Commercial = 1,127 sq. ft. @ (5/1000 sq. ft.) = 5.6
b) Health Club = 13,835.7 sq. ft. @ (1/1000 sq. ft.) = 13.8
C) Restaurant/Lounge/Kitchen = 2,535.3 sq. ft. @ (5/1000 sq. ft.) = 12.7
d) Conference Center = 20,624 sq. ft. @ (1/1000 sq. ft.) = 20.6
e) Lodging = 116 units @ (.25/unit) = 29.0
f) Multi-Family Units = 15 units @ (.4/unit) = 6.0
g) Fractional Fee Units = 40 units @ (.4/unit) = 16.0
Total Employees =103.7
79 existing employees) = 24.7
(X 0.30 multiplier) = 7.4 new employees
Middle of Range Calculations:
a) Retail/Service Commercial = 1,127 sq. ft. @ (6.5/1000 sq. ft.) = 7.3
b) Health Club = 13,835.7 sq. ft. @ (1.25/1000 s.f.) = 17.3
C) Restaurant/Lounge/Kitchen = 2,535.3 sq. ft. @ (6.5/1000 sq. ft.) = 16.5
d) Conference Center = 20,624 sq. ft. @ (1/1000 sq. ft.) = 20.6
e) Lodging = 116 units @ (.75/unit) = 87.0
f) Multi-Family Units = 15 units @ (.4/unit) = 6.0
g) Fractional Fee Units = 40 units @ (.4/unit) = 16.0
Total Employees =170.7
79 existing employees) = 91.7
(X 0.30 multiplier) = 27.5 new employees
19
Top of Range Calculations:
a) Retail/Service Commercial = 1,127 sq. ft. @ (8/1000 sq. ft.) = 9.0
b) Health Club = 13,835.7 sq. ft. @ (1.5/1000 sq. ft.) = 20.8
C) Restaurant/Lounge/Kitchen = 2,535.3 sq. ft. @ (8/1000 sq. ft.) = 20.3
d) Conference Center = 20,624 sq. ft. @ (1/1000 sq. ft.) = 20.6
e) Lodging = 116 units @ (1.25/unit) =145.0
f) Multi-Family Units = 15 units @ (.4/unit) = 6.0
g) Fractional Fee Units = 40 units @ (.4/unit) = 16.0
Total Employees = 237.7
79 existing employees) = 158.7
(X 0.30 multiplier) = 47.6 new employees
Depending upon the size of the employee housing unit provided, it is possible to
have up to two employees per bedroom. For example, a two-bedroom unit in the
size range of 450 - 900 square feet is possible of accommodating three to four
employees. These figures are consistent with the requirements for the Type III
employee housing units outlined in the Municipal Code. Please refer to Section IX of
this memorandum for details.
C. Compliance with parking and loading requirements as outlined in Chapter 12-10 of
the Vail Town Code.
The proposal complies with the parking and loading requirements outlined in Chapter 12-
10 of the Vail Town Code.
Staff's parking calculations are contained in the attached Exhibit G.
D. Conformity with the applicable elements of the Vail Comprehensive Plan, Town
policies and Urban Design Plan.
Vail Land Use Plan: The Vail Land Use Plan applies two "future land use" designations to
the property:
Resort Accommodations and Service: This area includes activities aimed at
accommodating the overnight and short-term visitor to the area. Primary uses include
hotels, lodges, service stations, and parking structures. These areas are oriented toward
vehicular access from 1-70, with other support commercial and business services
included. Also allowed in this category would be institutional uses and various municipal
uses.
Transition: The activities and site design of this area is aimed at encouraging pedestrian
flow through the area and strengthening the connection between the two commercial
cores. Appropriate activities include hotels, lodging and other tourist-oriented residential
units, ancillary retail and restaurant uses, museums, areas of public art, nature exhibits,
gardens, pedestrian plazas, and other ties to the north.
The goals contained in the Vail Land Use Plan are to be used as the Town's policy
guidelines during the review process for the establishment of a special development
district. Staff has reviewed the Vail Land Use Plan and believes the following policies are
relevant to the review of this proposal:
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1. General Growth/Development
1.1 Vail should continue to grow in a controlled environment, maintaining a
balance between residential, commercial and recreational uses to serve
both the visitor and the permanent resident.
1.2 The quality of the environment including air, water, and other natural
resources should be protected as the Town grows.
1.3 The quality of development should be maintained and upgraded whenever
possible.
1.12 Vail should accommodate most of the additional growth in existing
developed areas (infill).
3. Commercial
3.1 The hotel bed base should be preserved and used more efficiently.
3.2 The Village and Lionshead are the best location for hotels to serve the
future needs of the destination skier.
3.3 Hotels are important to the continued success of the Town of Vail,
therefore conversion to condominiums should be discouraged.
3.4 Commercial growth should be concentrated in existing commercial areas
to accommodate both local and visitor needs.
5. Residential
5.1 Quality timeshare units should be accommodated to help keep occupancy
rates up.
5.2 Affordable employee housing should be made available through private
efforts, assisted by limited incentives, provided by the Town of Vail, with
appropriate restrictions.
The Land Use Plan suggests that increased density for commercial, residential
and lodging uses in the Village/Lionshead Core areas would be acceptable so
long as the existing character of each area is being preserved.
Town of Vail Streetscape Master Plan
The town's Streetscape Master Plan identifies West Meadow Drive as the primary
pedestrian route between Vail Village and Lionshead Mall.
To improve the quality of the walking experience and give continuity to the pedestrian
ways, as a continuous system, two general types of improvements adjacent to the
walkways are considered:
21
1. Open space and landscaping, berms, grass, flowers and tree planting as
a soft, colorful framework linkage along pedestrian routes; and plazas and
park greenspaces as open nodes and focal points along those routes.
2. Infill commercial storefronts, expansion of existing buildings, or new infill
development to create new commercial activity generators to give street
life and visual interest, as attractions at key locations along pedestrian
routes.
Future streetscape improvement concepts for West Meadow Drive include:
¦ A primary pedestrian path (10'-12' wide) on one side of the street with a smaller (5')
sidewalk on the opposite side of the street. The primary path crosses from the north
to the south side of the street to avoid the head-in parking that exists at the Alphorn
and Skaal Hus. Curb and gutter would be used to define the street. The street has
been narrowed to the minimum width of 26' curb-to-curb.
• Sidewalks are constructed of concrete unit pavers to clearly distinguish them from the
roadway. The primary path may be a different color than the secondary walkway.
¦ A pedestrian priority crosswalk is planned near the Chateau Vail site. This raised
crosswalk keeps the path at the same level as it crosses the street.
• The plan calls for extensive landscaping along the right-of-way to reflect the
landscape character of nearby Gore Creek.
¦ Seating is provided at regular intervals. Public art or a similar feature is proposed
adjacent to the pocket park at the intersection with Vail Road.
Although the town is in the process of refining the plan for West Meadow Drive, staff
believes the applicant's preliminary streetscape plan demonstrates substantial
compliance with the above-listed provisions.
Staff believes the uses and activities proposed are in compliance with the policies, goals,
and objectives identified in the Vail Land Use Plan.
E. Identification and mitigation of natural and/or geologic hazards that affect the
property on which the special development district is proposed.
According to the Official Town of Vail Geologic Hazard Maps, the Vail Plaza Hotel West
development site is not located in any geologically sensitive areas or within the 100-year
floodplain.
F. Site plan, building design and location and open space provisions designed to
produce a functional development responsive and sensitive to natural features,
vegetation and overall aesthetic quality of the community.
22
Loadina and Deliverv
Staff believes the removal of loading and delivery traffic from West Meadow Drive is a
substantial improvement over existing conditions and the revised location along South
Frontage Road minimizes impacts to adjacent residents. Additional screening of loading
docks in the form of a meandering site wall along the berm between the hotel and the
sidewalk abutting South Frontage Road is recommended.
Landscaoe Plan and Ooen Space Provisions
Staff feels the overall preliminary plan for landscaping and open courtyard areas is
functional and aesthetically improved over what exists today along West Meadow Drive.
On the other portions of the property, staff believes the size and massing of the building
proposed may inhibit the ability of the landscaping to provide a true feeling of "open
space." This is particularly true of the western lot perimeter adjacent to the Alphorn and
Scorpio buildings. However, is important to recognize the applicant is providing
adequate setbacks (pursuant to PA zoning) and that adjacent buildings are encroaching
into their respective setbacks nearly 100 percent.
Although there are good preliminary concepts at work (particularly along West Meadow
Drive), staff does not believe this criterion will be adequately addressed until some of the
building's massing/footprint issues are finalized.
G. A circulation system designed for both vehicles and pedestrians addressing on
and off-site traffic circulation.
Pursuant to Section 12-7A-14 (Mitigation of Development Impacts) of the "Public
Accommodation" zone district regulations, property owners/developers shall be
responsible for mitigating direct impacts of their development on public infrastructure and
in all cases mitigation shall bear a reasonable relation to the development impacts. The
intent is to provide appropriate mitigation to an extent that is proportional to the
anticipated impacts of new development.
Vehicular Traffic and Road Impacts: The applicant has submitted a traffic study from an
engineering consultant to address the impacts of this proposal. The study indicates the
proposed SDD will generate 97 additional peak hour (p.m.) trip ends. Although the
applicant's traffic circulation plan is the most feasible for this property, the following
concern needs to be addressed prior to first reading of an ordinance that would adopt the
proposed SDD:
¦ The alignment of the proposed guest exit drive needs to be shifted slightly east (upon
the existing access easement on Alpine Standard property) to minimize the potential
for conflicts with gas station user entries from South Frontage Road.
Pedestrian Traffic Circulation: The applicant (as well as the town staff and
elected/appointed boards) has identified the need for a strong pedestrian connection
between the proposal and the Vail Village Inn site via the access drive adjacent to Vail
Road. The applicant is proposing a 5-foot wide paver sidewalk for pedestrians along this
drive.
The applicant has added a pedestrian connection along the north wing between the
employee housing units and the bus stop along South Frontage Road.
23
H. Functional and aesthetic landscaping and open space in order to optimize and
preserve natural features, recreation, views and functions.
There are no established public view corridors in the immediate vicinity of this proposal.
As mentioned previously, staff believes the exterior changes to the southern fagade and
the removal of the atrium roof are a substantial improvement over previous versions of
the proposal. Staff believes the preliminary landscape plan is both functional and
aesthetically pleasing. Landscape plan details will be addressed during the design
review phase.
1. Phasing plan or subdivision plan that will maintain a workable, functional and
efficient relationship throughout the development of the special development
district.
The applicant is proposing to construct the project in one phase. A subdivision of the
property is not necessary to facilitate this proposal (with the exception of a condominium
map). Construction staging is reviewed as part of a building permit submittal for any
project.
Vill. CRITERIA AND FINDINGS FOR A CONDITIONAL USE PERMIT -FRACTIONAL FEE
UNITS
Upon review of the Vail Town Code, the Community Development Department
recommends approval of the request for a conditional use permit to allow for the
construction of 40 fractional fee units within the Vail Plaza Hotel West based upon the
following factors:
A. Consideration of Factors:
Before acting on a conditional use permit application, the Planning and Environmental
Commission (PEC) shall consider the factors with respect to the proposed use:
1. Relationship and impact of the use on development objectives of the
Town.
In January of 1997, the Vail Town Council adopted Ordinance No. 22,
Series of 1996. In part, this ordinance amended the Public
Accommodation Zone District allowing fractional fee clubs as a conditional
use and set forth criteria for the Commission to consider when evaluating
such a request. Since that time, the Austria Haus Club redevelopment
project has been completed and the Gore Creek Club and Vail Plaza
Hotel projects have been approved by the Town.
The applicant is requesting the issuance of a conditional use permit to
allow for the operation of a fractional fee club within the Vail Plaza Hotel
West. The proposed club would be comprised of 40 one and two-
bedroom units. These units would range in size from 943 square feet to
24
2,274 square feet. The average club unit size is approximately 1,400
square feet in size. Each of the units has been designed in such a
manner as to provide multiple "keys" to for lock-off units. The total
number of "keys" in the club is 122. According to the applicant, the
ownership of the club units will be divided into a maximum of 1/121h
intervals for the 28 winter weeks during the ski season, while the
remaining 24 shoulder season and summer weeks would be owned by the
hotel. This ownership program allows for the most attractive weeks of the
year to be sold as club units with the proceeds helping to finance the
redevelopment project. The remaining interest in the clubs is then used
by the hotel to support the conference facility during the summer months.
According to the applicant this program will create the best possible
occupancy of the hotel and maximize the viability of the conference
facility.
Through the adoption of Ordinance No. 22, Series of 1996, the Town
further recognized the need for lodging alternatives for our guests and
visitors. In passing the ordinance the Town Council found that quality
fractional fee clubs are an appropriate means of increasing occupancy
rates, maintaining and enhancing short-term rental availability and
diversifying the resort lodging market product within the Town of Vail.
Equally as important, the Council believed that fractional fee clubs were
simply another of many forms of public accommodations. It has been a
long held belief that in order for the Town to remain competitive and on
the leading edge of resort development, that alternative lodging
opportunities must be created and creative financing vehicles for hotel
redevelopment must be implemented.
Staff believes that the conditional use permit for a fractional fee club within
the Vail Plaza Hotel will be beneficial to the Town and will have a positive
impact on the development objectives of the Community.
.2. The effect of the use on light and air, distribution of population,
transportation facilities, utilities, schools, parks and recreation
facilities, and other public facilities needs.
These review criteria are addressed in the Special Development District
review portion (Section VII) of this memorandum.
3. Effect upon traffic with particular reference to congestion,
automotive and pedestrian safety and convenience, traffic flow and
control, access, maneuverability, and removal of snow from the
street and parking areas.
These review criteria are addressed in the Special Development District
review portion of this memorandum (Section VII).
4. Effect upon the character of the area in which the proposed use is to
be located, including the scale and bulk of the proposed use in
relation to surrounding uses.
25
These review criteria are addressed in the Special Development District
review portion of this memorandum (Section VII). Please refer to the nine
design criteria used to evaluate special development district proposals.
5. Prior to the approval of a conditional use permit for a time-share
estate, fractional fee, fractional fee club, or time-share license
proposal, the following shall be considered:
a. If the proposal for a fractional fee club is a redevelopment of
an existing facility, the fractional fee club shall maintain an
equivalency of accommodation units as presently existing.
Equivalency shall be maintained either by an equal number of
units or by square footage. If the proposal is a new
development, it shall provide at least as much
accommodation unit GRFA as fractional fee club unit GRFA.
The Vail Plaza Hotel West proposal is a redevelopment of an
existing hotel. The applicant is proposing to meet the equivalency
requirement by replacing a greater amount of accommodation unit
GRFA on the site than what exists today. According to information
on file in the Community Development Department 120
accommodation units exist at the Chateau at Vail with a total of
33,600 square feet of GRFA. The applicant is proposing to replace
the existing units with 116 new hotel rooms totaling approximately
45,666 square feet of GRFA.
b. Lock-off units and lock-off unit square footage shall not be
included in the calculation when determining the equivalency
of existing accommodation units or equivalency of existing
square footage.
The applicant meets the equivalency requirements irregardless of
the calculation of lock-off square footage.
C. The ability of the proposed project to create and maintain a
high level of occupancy.
The fractional fee club component of the Vail Plaza Hotel West
proposal is intended to provide additional hotel and hotel-type
accommodation units in the Town of Vail. Although not included in
the equivalency requirement, the fractional fee club units have
been designed to accommodate lock-off units. Staff believes that
lock-off units provide an additional community benefit of added
pillows. If a fractional fee club unit owner purchases an interest in
a multiple bedroom unit, and does not desire to utilize all the
bedrooms, they can then have the opportunity of returning the
unused bedrooms (lock-offs) to a rental program.
Staff feels that by providing lock-off units, and managing the
availability of the lock-off units in a rental program when not in use,
a fractional fee club project can significantly increase the
26
availability of accommodation units in the Town of Vail.
Through our research on the fractional fee issue back in 1996,
staff then identified some potential positive impacts of fractional
fee units in the Town of Vail:
A) Activity during the shoulder seasons tends to increase due
to an increase in year-round occupancy;
B) The attraction of revenue-generating tourists;
C) The efficient utilization of resources. This is the "warm
beds" concept;
D) More pride of ownership and community buy-in with
fractional fee club units than with accommodation units;
E) Increased levels of occupancy; and
F) Increased resort exposure due to the extensive number of
interval owners.
d. Employee housing may be required as part of any new or
redevelopment fractional fee club project requesting density
over that allowed by zoning. The number of employee
housing units will be consistent with employee impacts that
are expected as a result of the project.
Staff included the fractional fee club units into the calculation of
the employee generation resulting from the proposed major
amendment of the Special Development District. Based strictly on
the number of club units, the development will generate a need for
16 "new" employees. When the multiplier of 0.30 is factored in,
4:8 of the "new" employees the developer must provide deed-
restricted housing for are generated by the fractional fee club.
e. The applicant shall submit to the Town a list of all owners of
existing units within the project or building; in written
statements from 100% of the owners of existing units
indicating their approval, without condition, of the proposed
fractional fee club. No written approval shall be valid if it is
signed by the owner more than 60 days prior to the date of
filing the application for a conditional use.
The applicant, Doramar Hotels, represented by Waldir Prado (dba
Daymer Corporation) is the sole owner of the property. No other
written approval is required.
27
B. FINDINGS
The Plannina and Environmental Commission shall make the followina findinas before
arantina a conditional use hermit:
1. That the proposed location of the use is in accordance with the purposes
of the conditional use permit section of the zoning code and the purposes
of the district in which the site is located.
2. That the proposed location of the use and the conditions under which it
would be operated or maintained would not be detrimental to the public
health, safety, or welfare or materially injurious to properties or
improvements in the vicinity.
3. That the proposed use would comply with each of the applicable
provisions of the conditional use permit section of the zoning code.
IX. CRITERIA AND FINDINGS FOR A CONDITIONAL USE PERMIT- EMPLOYEE
HOUSING UNITS
The Community Development Department recommends approval of the applicant's
request for a conditional use permit to allow for the construction of 14 Type III employee
housing units within the Vail Plaza Hotel West based upon the following factors:
A. Consideration of Factors:
Before acting on a conditional use permit application, the Planning and Environmental
Commission (PEC) shall consider the factors with respect to the proposed use:
1. Relationship and impact of the use on development objectives of the
Town.
In September and December of 1992, the Town Council passed
Ordinances 9 and 27, Series of 1992, to create Chapter 12-13 (Employee
Housing) which provides for the addition of Employee Housing Units
(EHUs) as permitted or conditional uses within certain zone districts. The
definition in that ordinance states:
"Employee Housing Unit (EHU) shall mean a dwelling unit
which shall not be leased or rented for any period less than
thirty (30) consecutive days, and shall be rented only to
tenants who are full-time employees of Eagle County.
EHUs shall be allowed in certain zone districts as set forth
in Section 12-13 of this Code. Development standards for
EHUs shall be as provided in 12-13 - Employee Housing.
For the purposes of this Section, a full-time employee shall
mean a person who works a minimum of an average of
thirty (30) hours per week. There shall be five (5)
categories of EHUs: Type I, Type II, Type III, Type IV, and
Type V. Provisions relating to each type of EHU are set
28
forth in Chapter 12-13 - Employee Housing of this Code."
The applicant is proposing 14 one-bedroom (two bed) Type III employee
units for a total of 28 beds. Pursuant to Section 12-13-3(C)(7), Vail Town
Code, occupancy of an employee housing unit shall be limited to a
maximum of two persons per bedroom. The applicant is now proposing
two beds per bedroom and is therefore consistent with the Town's
minimum basic requirements for employee housing units. All other
standards for employee housing units have been met. Each EHU
contains bathroom and kitchen facilities and is approximately 355 square
feet in size.
2. The effect of the use on light and air, distribution of population,
transportation facilities, utilities, schools, parks and recreation
facilities, and other public facilities needs.
These review criteria are addressed in the Special Development District
review portion (Section VII) of this memorandum.
3. Effect upon traffic with particular reference to congestion,
automotive and pedestrian safety and convenience, traffic flow and
control, access, maneuverability, and removal of snow from the
street and parking areas.
These review criteria are addressed in the Special Development District
review portion of this memorandum (Section VII).
4. Effect upon the character of the area in which the proposed use is to
be located, including the scale and bulk of the proposed use in
relation to surrounding uses.
These review criteria are addressed in the Special Development District
review portion of this memorandum (Section VII). Please refer to the nine
design criteria used to evaluate special development district proposals.
B. FINDINGS
The Plannina and Environmental Commission shall make the followina findinas before
arantina a conditional use permit:
1. That the proposed location of the use is in accordance with the purposes
of the conditional use permit section of the zoning code and the purposes
of the district in which the site is located.
2. That the proposed location of the use and the conditions under which it
would be operated or maintained would not be detrimental to the public
health, safety, or welfare or materially injurious to properties or
improvements in the vicinity.
3. That the proposed use would comply with each of the applicable
29
provisions of the conditional use permit section of the zoning code.
30
VAIL PLAZA HOTEL WEST
LIST OF EXHIBITS (.1UNF 191 2901- VAIL TOWN COUNCIL)
EXHIBIT NUMBER DESCRIPTION
A Architectural Drawing Reductions
B Staff Zoning Analysis
C Staff Building Height Correlation Analysis
D Staff Adjacent Building Height Analysis
E Applicant's Sun/Shade Analysis
F Applicant's View Analysis
G Staff Parking Analysis
H Applicant's Traffic Study
I Applicant's Statement of the Request
J Applicant's Mass Study
s.
r
EXHIBIT A
ARCHITECTURAL DRAWING REDUCTIONS
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EXHIBIT B
STAFF ZONING ANALYSIS
Exhibit B
Zoning Analysis
Vail Plaza Hotel West
(June 19, 2001- Vail Town Council)
(Deviations from underlying zoning are indicated in bold type)
February 12, 2001 May 14, 2001
Development Criteria Allowed/Required Proposed SDD Proposed SDD
Lot Area: 101,140 sq. ft.. 101,140 sq. ft. 101,140 sq. ft.
GRFA: 150% / 151, 710 sf* 150% or 151, 710 sf* 150% or 151,696 sf*
Dwelling units per acre: 25 du/acre or 58 d.u. 7.33 du/acre or 17 d.u. 6.47 du/acre or 15 d.u.
120 (au) 116 (au)
39 (ffu) 40 (ffu)
17 (du) 15 (du)
Site coverage:
Above grade: 65% or 65, 741 sq. ft. 62.4% or 63, 116 sq. ft. 57.9% or 58,522 sq. ft.
Below grade: 65% or 65, 741 sq. ft. 76.0 % or 76,821 sq. ft. 76.3% or 77,219 sq. ft.
Min. Setbacks (above grade):
Frontage Road: 20' 0' 0'
Vail Road: 20' 20' 16'
West Side: 20' 21' 20.0'
W. Meadow Drive: 20' 20' 20.5'
Min. Setbacks (below grade):
Frontage Road: 20' 15.75' 8.5'
Vail Road: 20' 4.75' 4.5'
West Side: 20' 8.75' 16.75'
W. Meadow Drive: 20' 19.5' 2.5'
Max. Height: 48' sloping 77.5' sloping 73.5' sloping
(North Wing) 60' arch. proj. 92.3 arch. proj. 86.5' arch. proj.
Max. Height: 48' sloping 60.25' sloping 47.5' sloping
(South Wing) 60' arch. proj. 85.25' arch. prof.. 64.5' arch. proj.
Landscaping: 30% or 30,342 sq. ft. 26.1 % or 26,438 sq. ft. 30.5% or 30,874 sq. ft.
Parking: 222 spaces 216 spaces 225 spaces
Loading: 3 berths 3 berths 3 berths
* this proposal complies with the required 7061130% equivalency requirement for GRFA within the PA zone district.
EXHIBIT C
STAFF BUILDING HEIGHT CORRELATION ANALYSIS
Building Height Correlation Analysis - Vail Plaza Hotel West
Northwest Corner (Adjacent to Scorpio) Heiaht Proposed Heiaht Allowed
Highest Ridge: 73.5' 48'
Avg. Dormer: 53.5' 48'
Eave: 40.5' 48'
Arch. Proj.: 86' 60'
Southwest Corner (Adjacent to Alphorn) Heiaht Proposed Heiaht Allowed
Highest Ridge: 59' 48'
Avg. Dormer: 52' 48'
Eave: 29.75' 48'
Arch. Proj.: n/a 60'
Southeast Corner (Adjacent to 9 Vail Rd.) Heiaht Proposed Heiaht Allowed
Highest Ridge: 40.5' 48'
Avg. Dormer: 34.75' 48'
Eave: 16.75' 48'
Arch. Proj.: 64.5' 60'
Northeast Corner (Adjacent to Amoco) Heiaht Proposed Heiaht Allowed
Highest Ridge: 70.5' 48'
Avg. Dormer: 49.25' 48'
Eave: 36' 48'
Arch. Proj.: 82.5' 60'
EXHIBIT D
STAFF ADJACENT BUILDING HEIGHT ANALYSIS
Adjacent Building Heights - Vail Plaza Hotel West
"Resort Accommodations and Services" lone - South Frontaae Road
Buildinq Max. Height Zone District/Heiaht Allowed
Alpine Standard 25.3' HS/38'
Existing Chateau Vail 52.8' (roof); 56.9' (prof.) PA/48'
Scorpio 55.2' HDMF/48'
West Star Bank Building approx. 54'* SDD-CSC/38'
Evergreen Lodge approx. 88'* SDD-HDMF/48'
"Transition Area" zone - West Meadow Drive_
Buildinq Max. Heiaht Zone District
9 Vail Road approx. 66.2'* PA/48'
Alphorn 32.6' HDMF/48'
Skaal Hus approx. 46' (phase II) HDMF/48'
VVMC approx. 53'* GU/per PEC
First Bank 28' PA/48'
Villa Cortina approx. 48'* HDMF/48'
Fire Station 42.3' GU/per PEC
Meadow Vail Place approx. 52'* HDMF/48'
Other Residential Units approx. 33'* R/33'
Vail Villaae Zone - east of Vail Road
Buildina Max. Heiaht Zone District
Gateway 54.8' SDD-CCI/43'
Vail Village Inn (VPH East) 77.3' (approved) SDD-PA/48'
Sonnenalp (Bavaria Haus) approx. 47'* PA/48'
* indicates heights referenced from architectural drawings and town records. All other building
heights are referenced from stamped surveys.
Of the 17 properties contained in the "context area" (including the existing Chateau Vail),
8 buildings (or 47%) exhibit a deviation in building height.
EXHIBIT E
APPLICANT'S SUN/SHADE ANALYSIS
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E H R E N Vail Plaza Hotel - West Winter Sun Shade Diagram
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~ZE~HREpN
AND Ai8CCIATE8• INC Vail ail Plaza Hotel West Summer Sun Shade Diagram
Vail, Colorado
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E H" E N Vail Plaza Hotel - West Fall/Spring Sun Shade Diagram
A NO A68001A TEB.NG.
Vail, Colorado
nNn°nwn`wmawwo June 13, 2001
EXHIBIT F
APPLICANT'S VIEW ANALYSIS
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AND AN,540CIA=~INC Vail, Colorado
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AND AS80CIATES. INC.
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EXHIBIT G
STAFF PARKING ANALYSIS
STAFF PARKING CALCULATIONS
VAIL PLAZA HOTEL WEST
Parking
Use Factor Requirement Sub-total Notes Reduction Sub-total
Accommodation Units 116 0.7 81.2 81.2
Fractional Fee Units 40 0.7 28 28
Dwelling Units 15 1.4 21 21
Employee Housing Units 14 1.4 19.6 I 19.6
Restaurant/Bar 1708 1/250 sf 6.832 I 6.832
Retail 1127.25 2.3/1000 sf 2.59269056 Primarily internal 25% 1.9445179
Conference (Ballroom Only) I 10029 1/330 sf 30.3909091 30.390909
Health Club 10015.7 1/300 sf 33.3856667 Leasable Area Credit 15% 28.377817
Spa / Group Wellness - Therapy 3820 1/370 sf 10.3243243 Primarily external 10% 9.2918919
233.325591 226.63714
Total Per Code
(includes mixed use
credit) 221.659311
(Functional) Parking
Proposed 1225 spaces
MAY 14, 2001
EXHIBIT H
APPLICANT'S TRAFFIC STUDY
March 23, 2001 ALPINE ENGINEERING, INC.
Revised June 5, 2OU 1
Mr. Greg Hall, P.E.
Town of Vail
Department of Public Works
1309 Elkhorn Drive
Vail, CO 81657
Re: Chateau Vail Access Locations
Dear Greg:
The purpose of this letter is to make recommendations for the access driveways to the proposed Chateau
Vail Hotel based on the revised site plan. This will include location with respect to other driveways (both
existing and proposed), the roundabout, design criteria, full or restricted access, etc.
The site is located between South Frontage Road and West Meadow Drive, near the southwest comer of
the intersection of South Frontage Road and Vail Road. The existing hotel has 120 rooms, an 80 seat
restaurant and 60 seat bar. The revised development plan currently includes a 116 room hotel, 15 free
market condominiums, 40 fractional fee condominiums, 1708 sf restaurant and cafe/bar, 1127 sf retail.
space and a 13,836 sf spa/health club. The hotel will also have 14 employee housing units with 28 beds.
Existing. Conditions:
Access to the site is from 4 locations: 1) South Frontage Road via a shared driveway wmance with the
existing Amoco service station; 2) the private driveway from Vail Road and 3) the driveway from West
Meadow Drive, and 4) the eastern driveway to West Meadow western drive. -
1) Access from the South Frontage Road is provided from a shared entrance with the Amoco (Alpine
Standard) service station. The South Frontage Road has two eastbound, two westbound and a middle
turning land adjacent to the site. A third eastbound lane is provided just before the _roundabout. The
posted speed is 25 mph. A concrete median on the South Frontage Road extends from the edge of the
roundabout to the western edge of the entrance, which terminates -at the center turning lane. Vehicles
exiting I-70 can travel west on the South Frontage Road, make a short u-tum around the median and enter
the driveway. It is assumed that only a few vehicles (10%) make this turn to enter the site. This shared
entrance is located about 100 ft. west of the roundabout.
2) The second access is a ,two way driveway from Vail Road, approximately 150 ft. south of the
roundabout and about 60 ft. south of the Vail Road access to the Amoco, service station. An existing two
lane driveway that leads to the parking garage for Vail Gateway is located directly across from the hotel
driveway on Vail Road. Proposed plans for a development of the parcel south of the Vail Gateway
indicate the construction of a `one-way' exit adjacent to the existing access to the Vail. Gateway parking
garage.
3) The third access to the site is a two-way driveway from West Meadow Drive located on the western
side of the. site. We assume that this access is rarely, if ever, used by hotel guests since it is not readily
apparent that the hotel parking lot can be accessed from this driveway. Since the majority of vehicles
travel on the South Frontage Road or Vail Road, trip rates are expected to be low at this entrance and are
not considered im this report.
Edwards Business Center • P.O. Box 97 • Edwards, Colorado 81632 • (970) 926-3373 Fax (970) 926-3390
4) The fourth access is the service/loading dock on the eastern side of the site to/f..... West Meadow
Drive. In order to turn around, backing and turnaround movements occur on West Meadow Drive.
Proposed Conditions:
1) A separate one-way entrance for service vehicles making deliveries to the hotel (approximately four
per day) is proposed from South Frontage Road on the western side of the site, approximately 130 ft. west
of the Town of Vail Municipal Center entrance and 300 ft. west of the Amoco access. This access drive
will parallel South Frontage Road along the front of the hotel and connect to the existing shared access at
the Amoco service station. Vehicles will only be permitted to make a right (eastbound) turn from the
Amoco access onto South Frontage Road. It is proposed to extend the existing median on South Frontage .
Road approximately 100 ft to the west to prohibit left turns in/out of the shared Amoco access.
2) The existing driveway from Vail Road is proposed to be one-way in (right turn only from Vail Road),
and will be used by hotel guests to enter the property. Vehicles will exit onto South Frontage Road via
the shared access at Amoco.
3) The existing driveways onto West Meadow Drive will be closed.
References and Assumptions:
The Institute of Traffic Engineers (ITE) "Trip Generation" publication (e edition) has been used to
determine average vehicle trip ends (AVTE) for the existing and proposed conditions. The "peak hour
of generator" has been used to determine traffic volumes.
The ITE publication provides various land use options for hotel-type establishments. This report will
consider the existing and proposed hotel as a "Resort Hotel", land use 330 per ITE. As described in
the manual, "Resort Hotels are similar to hotels (land use 310) in that they provided sleeping
accommodations, restaurants, cocktail lounges, retail shops and guest services. The primary difference is
that resort hotels cater to the tourist and vacation business, often providing a variety of recreational
facilities, rather than convention and meeting business. Resort hotels are normally located in suburban or
outlying locations on larger sites than conventional hotels". It was assumed that this project fits the above
description. The trip gen,, .L:on per room tends to be less for a "resort hotel" than for a "hotel" and given
the location of the site, this should be true for this project. Since the hotel is within close proximity to the
various attractions in Vail, it would be expected that the majority of guest will walk or use the free public
transportation, thus generating less vehicle volumes than a typical hotel where guests would normally
have to drive to attractions. The description of a resort hotel (as well as a hotel) includes restaurant,
cocktail lounge, retail shops, etc. Based on this description, this report will include the proposed
restaurant, bar, etc. in the traffic generated by the resort hotel, and does not break these out separately in
determining traffic volumes. It is to be noted that the ITE description does not specify square
,footages, seating, etc. for each auxiliary use in relation to the number of hotel rooms. The manual
does not provide data for trips generated on weekends, only weekdays, as we have previously
discussed.
Section 220, Apartment was used to determine the trips generated by the employee housing units since
there is no "employee housing unit" or similar category in the ITE manual. The apartment rate was
adjusted to account for reduced trips for employees working on site.
The proposed development will also have 15 free market condominiums and 40 fractional fee
condominiums which are designated as "High-Rise Residential Condominium/Townhouse" Land Use
232 per ITE to determine trip rates. This designation was chosen since the description best matches the
proposed development.
The proposed health club/spa is identified under land use 493 (Health Club) in the ITE manual. It should
be noted that only one observation was used in the ITE study, thus the data extrapolated should be
used with extreme caution due to the small sample size.
An on-site traffic count has not been conducted for this report. Vehicle trip ends were estimated using the
values for each land use as provided by ITE. The percentage of vehicles entering the site from any given
direction has been assumed and is not based on actual observations. The assumed percentage for each
direction is indicated on the accompanying diagrams.
Existing Average Vehicle Trip Ends:
A.M. PEAK HOUR P.M. PEAK HOUR
GENERATOR GENERATOR*4
LAND USE ITE SECTION UNITS RATE: % enter/exit Total Enter Exit RATE: % enter/exit Total Enter Exit
Resort Hotel 330 Peak Hr. Generator 1 120 rooms .47:63%/37% 57 36 21 .59:50%/50% + 71 35 36
I 1 1 I 1
Gas Station f 844 (Peak Street) i 10 fuelina 1 12.27:51%/49% 1 123 63 1 60 1 14.56: 51%149% 146 74 1 71
Total I positions 1 1 180 1 99 1 81 1217 1 109 1 107
Existing Vehicle Trip Ends:
VAIL PLAZA HOTEL REVISED TRIP RATES 5/29/01,6/l/01
A.M. PEAK HOURI P.M. PEAK HOURI
OF GENERATOR GENERATOR *4
LAND USE ITE SECTION UNITS RATE: %enter/exi Total Enter Exit RATE: %enter/exit Total Enter Exit
Resort Hotel 330 Peak Hr.Generator 116 rooms .47:63%137% 55 35 20 .59: 50%/50% 68 34 34
Employee Housinq*21! '5 14 units 4 3 1 .46.3 50%/50% 7 3 4
1 I 1 11 1 1 none I I I
Condo/Timeshare 1232 Peak Hr. Generatorl 55 units 1 .34:17%/83% 1 19 I 3 1 16 I .38:68%132% 1 21 1 . 14 1 7
Health Club I 493 113.84 KSF 1 .3: 46%/54% 1 4 +I 2 I 2 I 4.3:61%/39% 1 60 1 36 1 24
Subtotal-Site 1 1 I I 82 I 43 I 39 I 156 1 87 I 69
Gas Station 1 844 (Peak Street) 110 fueling 112.27: 51%/49% 1123 63 I 60 114.56: 51%/49% 1 146 1 74 1 71
Total I I positions) 1205 106 I 99 I , 302 1161 , 140
*1PCE = passenger car equivalent
*2 Having employee housing on site should reduce hotel trip rates, which includes both patrons and
employees. No reduction has been provided for hotel trip rates.
*3 No reduction provided for internal hotel patrons using the health club.
*4 P.M. is peak hour of generator except as noted under "ITE Section".
*5 (220) Apt = (6.63 AVTE -2) (10% peak) =.463
Auxiliarv Lane Reouirements: Frontage Road
Per the 1998 State Highway Access Code Section 3.13, South F..,..lage Road is category F-R (Frontage
Road). The posted speed limit is 25mph.
Section 3.13 of the State Highway Access Code states that auxiliary lanes are required as follows:
1) A left turn lane with storage length plus taper length is required for any access with a projected
peak hour left ingress turning volume greater than 25vph. Existing left turn DHV fi.,... South
Frontage Road into the existing shared entrance is estimated at 11. The one-way ....l.a..ce drive
on the west side of the property(to the loading dock) is for service vehicles only. Since DHV = 1
(or up to 3 pce's), a left turn decel lane is not required. However, approximately 155 ft. is
available in the existing turn lane (which can be used for deceleration and stacking) from the end
of the proposed median to the new entrance.
2) A right turn decel lane with storage length plus taper length is required for any access with a
projected peak hour right ingress turning volume greater than 50vph. Existing right turns from
South Frontage Road are estimated at 33. Proposed right turns are estimated to be 1 (or up to 3
pce's) at the west access to the hotel loading dock and 30 at Amoco. A right turn decel lane is
not required.
3) A right turn acceleration lane with taper is required for any access with a projected peak hour
right turning volume greater than 50vph when the proposed speed on the highway is greater than
40mph and the highway has only one lane for through traffic in the direction of the right turn. A
right turn acceleration lane is not required on multi-lane highways of this category. Since South
Frontage Road is multi-lane with a posted speed of 25 mph, a right turn acceleration lane is not
required.
4) A left turn acceleration lane with transition taper may be required if it would be a benefit to the
safety and operation of the roadway or as determined by subsection 3.5. A left turn acceleration
lane is generally not required where: the posted speed. is less than 45mph, or the intersection is
signalized, or the acceleration lane would interfere with the left turn ingress movements to any
other access. South Frontage Road has a posted speed of 25. No left turns are proposed from
the project, thus a lane should not be required.
Subsection 3.5 of the State Highway Access Code states:
The auxiliary lanes required in the category design standards may be waived when the
20'h year predicted roadway volumes conflicting with the turning vehicle are below the
following minimum volume thresholds. The right turn deceleration lane may be dropped
if the volume in the travel lane is predicted to be below 150 DHV. The left turn
deceleration lane may be dropped if the opposing traffic is predicted to be below 100
DHV. The right turn acceleration lane may be dropped if the adjacent traveled lane is
predicted to be below 120 DHV. The left turn acceleration lane may be dropped if the
volume in the inside lane in the direction of travel is predicted to be below 120 DHV.
Summary Table*
West, Loading Dock to Access to Frontage Road
South Frontage Road I Allowed per 3.13 , Current/Projected Lane Req'd per 3.13
Left Decel 25 0/0 PCES N
Right Decel 50 0/3 N
Left Accel N/A 0/0 N
Right Accel N/A 0/0 N
Summary Table*
East, shared access with Amoco
South Frontage Road Allowed per 3.13 Current/Projected I Lane Req'd per 3.13
Left Decel 25 11%0 PCES N
Right Decel 50 33/30 N
Left Accel N/A I 21/0 N
Right Accel N/A 50/112 N
*The information contained in the summary table with regards to existing and proposed vehicle trips is
based solely on ITE "Trip Generation" publication for specific land use as previously described in this
report. Turning movements are estimates and not based on actual field observations. The current and
projected movements include hotel and gas station trips.
Level of Service
Gas Station/Frontage Road
The level of service was calculated for the right tam out of the gas station onto the frontage road.
Due to the lack of left turns into or out of the access, conflicts at the intersection are reduced, which
improves capacity, depending on the split of frontage road traffic (how much of the total 1315 peak hour
traffic volume per study by Felsburg Holt + Ullevig is in each lane). West of the gas station access, there
are two lanes of traffic, east of the access and leading into the roundabout thereare three lanes.
Generally, only eastbound frontage road traffic making a right turn to Vail Road gets in the right lane to
make the right turn onto Vail Road, and the remaining traffic splits evenly into the two remaining lanes.
This is the 41 % of traffic in outside lane option.
If traffic is split evenly between the two lanes west of the gas station access, then 50% of the traffic would
be in the outside lane, option 2. Since most eastbound frontage road traffic is headed towards the I-70
underpass or continuing eastbound on the frontage road, the 50150 split is likely a worst case scenario.
Option % Traffic in outside lane LOS
1 41% A
2 50% B
The levels of service calculations assume that the vehicles turning out of the gas station are merging
into the outside roundabout entry lane (not crossing lanes), and that traffic is not backed up on the
frontage road to enter the roundabouts.
Plaza Hotel/Gas Station
I have included a level of service calculation for traffic entering/crossing the gas station traffic but it's use
for prediction of actual level of service should be used with caution because the charts and formulas per
the Highway Capacity Manual assume the following conditions (which may not exist). (Level of service
is "A", see sheets 21, 22).
1. Traffic entering the gas station from the frontage road may hesitate or pause in order to find either
an open gas pump, or determine how they drive to an open pump.
2. The capacity manual assumes the intersection is a free flowing, "r' intersection. Due to the short
(35' length of driveway between the frontage road and the exit, Plaza exiting vehicles will need
to identify whether an eastbound frontage road vehicle is going to pass the gas station entrance, or
enter it.
The level of service for the existing access from the gas station to the frontage road was calculated (sheets
17, 18) to be:
Turing Movement LOS
Left in D
Left out* E
Right out* A
*Shared lane, left/right out D
Since the two intersections (gas station/frontage road, Plaza Hotel/gas station) are adjacent to each other,
the level of service of each one is dependent on the level of service of the other. The proposed extension
of the frontage road median will improve the level of service of the existing gas station/fi-Alage road
intersection, and this should improve the overall operation of both intersections. The proposed Plaza
Hotel/gas station intersection is also similar in geometry and traffic movements as currently exists.
Although traffic volumes existing from the Plaza Hotel will increase with the proposed conditions, the
other movements remain similar, and the elimination of left turns to/from the frontage road will improve
the operation of the gas station/frontage road intersection and reduce the number of potential conflicts.
The drive entering the gas station was located to be near 90° and perpendicular to the frontage road to
slow down vehicles entering the gas station.
Recommendations/Conclusions: (also addressing comments presented during the Town of Vail PEC
meeting held on 2/12/2001.)
1. South Frontage Road Access:
The one-way entrance from the Frontage Road should only be used by service vehicles. Signage
should be provided stating this. Section 4.3 in the State Highway Access Code discussed sight
distance along the highway and at access points. Minimum/design site distance along the South
Frontage Road is 150 ft. (based on 25 mph posted speed). Section 4.4 states that each access should
be separated at a minimum by a distance equal to the design sight distance, in this case 150 ft. The
current plan indicates that the proposed entrance (located on the westernmost portion of the
property) is separated from the entrance to the Amoco service station by approximately 300 ft.
and 130 ft. from the Town of Vail Municipal Center entrance (centerline distances). The
existing median on the South Frontage Road should be extended approximately 100 ft. to the
west to the Town of Vail building entrance. This should reduce any conflicting movements
adjacent to the roundabout for vehicles traveling west and provide .for better traffic flow on South
Frontage Road.
The drive entering the gas station was located to be near 90° and perpendicular to the frontage road to
slow down vehicles entering the gas station.
It is recommended that a stop sign be placed at the point where Vail Plaza vehicles cross into the gas
station exit, with an additional sign "Do No Block Intersection". Stacking and queuing area for Vail
Plaza exiting vehicles would then occur on Vail Plaza property and leave the gas station entry/exit
area to the frontage road open. "Do Not Enter" signs should be provided per sheet 20, as well as
striping ilv jL, the Plaza exit to the frontage road to help eliminate confusion. See sheet 20.
The median at the gas station/frontage road access is to be made of a different material, possibly
striped, to allow trucks using the access to drive across the median.
2. Vail Access Road:
The access from Vail Road should be a `one way in' driveway, used by hotel guests. This is
consistent with information obtained from the PEC. Providing "one-way in" should also limit the
conflicting turning movements on Vail Road if the proposed `exit-only' access is constructed adjacent
to the Vail Gateway driveway. Use of this access by hotel guests only (and directing service vehicles
to the Frontage Road access) should reduce "disturbance" to the Nine Vail property and address the
safety concerns voiced by Alpine Standard regarding service vehicles backing up adjacent to the
service station to access the loading dock area. Signage with the above should be provided.
3. West Meadow Access Points:
These driveways will be closed.
We also recommend that a copy of the site plan, showing the proposed access revisions, be forwarded
to the owner of the Amoco service station and Town of Vail Fire Department for their review and
comments.
Please feel free to contact us if you have any questions or to discuss this matter further.
Sincerely,
~.CO RFC`
O 0. P
~ ~ pm
Glenn Palmer, PE 2278, % a
Enclosures
goo
Cc: Waldir Prado
Tim Losa ~o/$ /
APPENDIX
Existing Condition Trip Diagram 1
Proposed Condition Trip Diagram 2
ITE Peak Hour Traffic Charts 3-9
Level of Service Definitions 10,11
Level of Service Calculations, piv.Fosed access 12-16
Level of Service Calculations, existing access 17,18
Trip Rate Schematic for gas station Entrance,
Vail Plaza Exit 19
Striping Plan - Median Shape 20
Hotel Exit/Crossover thru Gas Station
Level of Service 21,22
~r v?sen &17 !at .
~CiSTiNG Co~tv~Tlotd ~ .
H - M 304rf-AK 4Wf VF CWEPATO~ f OF TvfAL'T~l~S M/~KtNfr
+ M ovEM EpT .
CaAS ~2~P MoVe A;WACENT ti,-EET/
7-9AM, 4-6P.M.
'TOTAL hPNki
moo/ ~ t 7 . ~ t
te= 16 a a
O~G~ Rp,4D 30% 11 21 go
- 33
AAA
J
-
w (OOy°
log
~Xt St VN 6 H OTE 1V J
O ~ sYo
5Yo
O !
Q
ptllr-H e c) Eivclel) I rA " i315 -E v r
CPC--AK H'R 6F_- E~tAlv~_t) pEV -nf al l 0,
TUTAL rey (of I I vl ,
TOWN OF VAIL
MUNICIPAL CENTER
- ~VZH FRpN~ 25 qo~
EX. TURN LANE
1315 \ ~
. _ .
I------
-71
241
EX. AMOCO STATION 1443g I
't t
.I
UIill I
111
PROPO 0 1 TEL I ~ _
F11 T
L0 I im -EX. DRIVEWAY ,
TO BE CLOSED
t
1'I'Esr ~~~DD
O
Resort Hotel
(330)
Average Vehicle Trip Ends vs: Occupied Rooms
On a: Weekday,
P.M. Peak Hour of Generator
Number of Studies: 7
Average Number of Occupied Rooms: 434
Directional Distribution: 50% entering, 50% exiting
Trip Generation per Occupied Room
Average Rate Range of Rates Standard Deviation
0.59 0,36 - 1.06 0.79
Data Plot and Equation
500
X
400
W .
> 300 ..........y.....
j X
Q
i
F X
200
.'X. X: :
100 1 1 1 1 1 1
200 300 400 500 600 700 60o 900
X = Number of Occupied Rooms
X Actual Data Points Fitted Curve Average Rate
Fitted Curve Equation: T = 0.360(X) + 99.677 R2 = 0.64
Trip Generation, 6th Edition 581 Institute of Transportation Engineers
Resort Hotel
(330)
Average Vehicle Trip Ends vs: Occupied Rooms
On a: Weekday,
A.M. Peak Hour of Generator
Number of Studies: 7
Average Number of Occupied Rooms: 434
Directional Distribution: 63% entering, 37% exiting
Trip Generation per Occupied Room
Average Rate Range. of Rates Standard Deviation
0.47 0.34 - 0.67 0.70
Data Plot and Equation
400
X
' 'X
to .
v. 300
'
w
n
/
/
> /
d
X'
200
X
!X
X
100 1 I 1 1 1 1
200 300 400 500 600 700 800 900
X = Number of Occupied Rooms
X Actual Data Pointe Fitted Curve Average Rate
Fitted Curve Equation: T = 0.403(X) + 30.707 R2 = 0.73
Trip Generation, 6th Edition 580 Institute of Transportation Engineers
High-Rise Residential Condom! nium/Townhouse
(232) Q
Average Vehicle Trip Ends vs: Dwelling Units
on a: Weekday,
A.M. Peak Hour of Generator
Number of Studies: 7
Avg. Number of Dwelling Units: 588
Directional Distribution: 17% entering, 83% exiting
Trip Generation per Dwelling Unit
Average Rate Range of Rates Standard Deviation
0.344 0.23 - 0.54 0.59
Data Plot and Equation
500
400
~X
W
H 300 ' . .
N
. . . .
. . . .
a~ 200 . . . . . . . . . . . . .
: X
' X
100 : : : : : .
X,'
0
100 200 300 400 500 600 700 800 900 1000 1100 1200 1300 1400 1500
X = Number of Dwelling Units
X Actual Data Points Fitted Curve Average Rate
Fitted Curve Equation: T = 0.298(X) + 25.334 R2 = 0.95
Trip Generation, 6th Edition 397 Institute of Transportation Engineers
High-Rise Residential Condominium/Townhouse
(232)
Average Vehicle Trip Ends vs: Dwelling Units
On a: Weekday,
P.M. Peak Hour of Generator
Number of Studies: 6
Avg. Number of Dwelling Units: 598
Directional Distribution: 68% entering, 32% exiting
Trip Generation per Dwelling Unit
Average Rate Range of Rates Standard Deviation
1 0.38 0.33 - 0.50 0.62
Data Plot and Equation
600
X
500 .
c 400 .X.
d
t
j 300 .
:
II 200 ; i .
F-
100 !
0
100 200 300 400 500 600 700 800 900 1000 1100 1200 1300 1400 1500
X = Number of Dwelling Units
X Actual Data Points Fitted Curve Average Rate
Fitted Curve Equation: Ln(T) = 0.843 Ln(X) + 0.073 R2 = 0.99
Trip Generation, 6th Edition 398 Institute of Transportation Engineers
Gasoline/Service Station 0
(844)
Average Vehicle Trip Ends vs: Vehicle Fueling Positions
On a: Weekday,
Peak Hour of Adjacent Street Traffic,
One Hour Between 4 and 6 p.m.
Number of Studies: 18
Average Vehicle Fueling Positions: 8
Directional Distribution: 51 % entering, 49% exiting
Trip Generation per Vehicle Fueling Position
Average Rate Ranqe of Rates Standard Deviation
14.56 5.00 - 27.33 6.70
Data Plot and Equation
220
210
200
190
180 1 .
170
: .
C 160-
150 ;
140
U
j 130
rn 120 j~.
110
Q 100 :
90 -t ............X . . . . . . . .
80 ...........X
70
60
50 X
40
6 7 8 9 10 11 12
X = Number of Vehicle Fueling Positions
X Actual Data Points Average Rate
Fitted Curve Equation: Not given R2
Trip Generation, 6th Edition 1459 Institute of Transportation Engineers
Gasoline/Service Station
(844)
Average Vehicle Trip Ends vs: Vehicle Fueling Positions
On a: Weekday,
Peak Hour of Adjacent Street Traffic,
One Hour Between 7 and 9 a.m.
Number of Studies: 12
Average Vehicle Fueling Positions: 8
Directional Distribution: 51 %o entering, 49% exiting
Trip Generation per Vehicle Fueling Position
Average Rate Range of Rates Standard Deviation
12.27 7.33 - 17.50 4.36
Data Plot and Equation
150
140
130 X
120
Lu 110
H
v 100
CD 90 I........l .
Q 80 ...:............X.......................................:...........
70
60
50
40 i i
6 7 8 9 10 11 12
X = Number of Vehicle Fueling Positions
X Actual Data Points Fitted Curve Average Rate
Fitted Curve Equation: T = 9.810(X) + 18.865 R2 = 0.51
Trip Generation, 6th Edition 1458 Institute of Transportation Engineers
Land Use: 493
Health Club
_
Independent .Variables with One Observation
The following trip generation data are for independent variables with only one observation. This
information is shown in this table only; there are no related plots for these data.
Users are cautioned to use these data with care because of the small sample size.
Trip Size of Number
Generation Independent of
Indenendent Variable Rate Variable Studies Directional Distribution
1,000 Square Feet Gross Floor Area
Weekday A.M. Peak 0.30 43 1 46% entering, 54% exiting
Hour of Adjacent Street
Traffic
Weekday P.M. Peak 4.30 43 1 61 % entering, 39% exiting
..1~ _ Hour of Adjacent Street
Traffic
Weekday A.M. Peak, 0.30 43 1 46% entering, 54% exiting
Hour of Generator
Weekday P.M. Peak 4.30 43 1 61% entering, 39% exiting
Hour of Generator
Trip Generation, 6th Edition 789 Institute of Transportation Engineers
. to
DEFINITIONS AND CONCEPTS 1.3
TABLE 1-1. TYPES OF FACILITIES Capacity is defined for prevailing roadway, traffic, and control
FACILITY CHAPTER conditions, which should be reasonably uniform for any section
t of facility analyzed. Any change in the prevailing conditions
Freeways Uninterrupted Flow Facilities will result in a change in the capacity of the facility. The der.
Freeways
Basic freeway segments 3 inition of capacity assumes that good weather and pavement
Weaving areas 4 conditions exist.
Ramps and ramp junctions.. S
Freeway systems 6 1. Roadway conditions-Roadway conditions refer to the
Multilane Highways 7 geometric characteristics of the street or highway, including:
Two-Lane Highways 8 the type of facility and.its development environment, the number
interrupted Flow Facilities of lanes (by direction), lane and shoulder widths, lateral clear-
Signalized Intersections g anees, design speed, and horizontal and vertical alignments.
Unsignalized Intersections (2-way STOP-YIELD-controlled 2. Traffic conditions--Traffic conditions refer to the char-
approaches, 4-way STOP-controlled intersections) 10 acteristics of the traffic stream using the facility. This is defined
Arterials.. 11 by the distribution of vehicle t es in the traffic stream, the
Transit 12 YP
Pedestrians 13 amount and distribution of traffic in available lanes of a facility,
Bicycles 14 and the directional distribution of traffic.
3. Control conditions-Control conditions refer to the types
and specific design of control devices and traffic regulations
present on a given facility. The location, type, and timing of
essary to examine points of fired interruption as well as traffic signals are critical control conditions affecting capacity.
uninterrupted flow segments. Other important controls include sToP and YIELD signs, lane
Pedestrian and transit flows are generally considered to be use restrictions, turn restrictions, and similar measures.
interrupted. Uninterrupted flow can exist under certain circum- These and other factors affecting capacity are discussed in
stances, such as in a long busway without stops or a long greater detail in a subsequent section of this phapter.
pedestrian corridor. It is also important to note that capacity refers to a rate of
vehicular or person flow during a specified period of interest,
which is most often a peak 15-min. period. This recognizes the
CAPACITY AND LEVEL-OF-SERVICE CONCEPTS potential for substantial variations in flow during an hour, and
A principal objective of capacity analysis is the estimation of focuses analysis on intervals of maximum flow.
the maximum amount of traffic that can be accommodated by
a given facility. Capacity analysis would, however, be of limited Levels of Service
utility if this were its only focus. Traffic facilities generally
operate poorly at or near capacity, and facilities are rarely de- The concept of levels of service is defined as a qualitative
signed or planned to operate in this range. Capacity analysis is measure describing operational conditions within a traffic
also intended to estimate the maximum amount of traffic that stream, and their perception by motorists and/or passengers.
can be accommodated by a facility while maintaining prescribed A level-of-service definition generally describes these conditions
operational qualities. in terms of such factors as speed and travel time, freedom to
Capacity analysis is, therefore, a set of procedures used to maneuver, traffic interruptions, comfort and convenience, and
estimate the traffic-carrying ability of facilities over a range of safety.
defined operational conditions. It provides tools for the analysis Six levels of service are defined for each type of facility for
and improvement of existing facilities, and for the planning and which analysis procedures are available. They are given letter
design of future facilities. designations, from A to F, with level-of-service A representing
The definition of operational criteria is accomplished using the best operating conditions and level-of-service F the worst.
levels of service. Ranges of operating conditions are defined for
each type of facility, and are related to amounts of traffic that 1. Level-of-service defrnitiorrs-In general, the various levels of
can be accommodated at each level. service are defined as follows for uninterrupted flow facilities:
The following sections present and define the two principal (2)Level-of-service A represents free flow. Individual users are
concepts of this manual: capacity and level of service. virtually unaffected by the presence of others in the traffic
stream. Freedom to select desired speeds and to maneuver within
the tragic stream is extremely high. The general level of comfort
Capacity and convenience provided to the motorist, passenger, or pedes-
trian is excellent.
In general, the capacity of a facility is defined as the maximum Level-of-service B is in the range of stable flow, but the
hourly rate at which persons or vehicles can reasonably be presence of other users in the traffic stream begins to be no- 1
expected to traverse a point or uniform section of a lane or ticeable. Freedom to select desired speeds is relatively unaf-
roadway during a given time period under prevailing roadway, fected, but there is a slight decline in the freedom to maneuver '
traffic, and control conditions. within the traffic stream from LOS A. The level of comfort and
The time period used in most capacity analysis is 15-min, convenience provided is somewhat less than at LOS A, because
which is considered to be the shortest interval during which the presence of others in the traffic stream begins to affect
stable flow exists. individual behavior.
' 11
1-4 PRINCIPLES OF CAPACITY
Level-of-service C is in the range of stable flow, but marks levels of service represent a range of conditions. Because the
the beginning of the range of flow in which the operation of service flow rates are defined as maximums for each level of
individual users becomes significantly affected by interactions service, they effectively define flow boundaries between the var-
with others in the traffic stream. The selection of speed is now ious levels of service.
affected by the presence of others, and maneuvering within the
traffic stream requires substantial vigilance on the part of the 3. Measures of effectiveness-For each type of facility, levels
user. The general level of comfort and convenience declines of service are defined based on one or more operational param-
noticeably at this level. eters which best describe operating quality for the subject facility
. Level-of-service D represents high-density, but stable, flow. type. While the concept of level of service attempts to address
Speed and freedom to maneuver are severely restricted, and the a wide range of operating conditions, limitations on data col-
driver or pedestrian experiences a generally poor level of comfort lection and availability make it impractical to treat the full range
and convenience. Small increases in traffic flow will generally of operational parameters for every type of facility. The param-
cause operational problems at this level. eters selected to define levels of service for each facility type
. Level-of-service E represents operating conditions at or near are called "measures of effectiveness," and represent those avail-
the capacity level. All speeds are reduced to a low, but relatively able measures that best describe the quality of operation on the
uniform value. Freedom to maneuver within the traffic stream subject facility type. Table 1-2 gives the measures of effectiveness
is extremely difficult, and it is generally accomplished by forcing used to define levels of service for each facility type.
a vehicle or pedestrian to "give way" to accommodate such Each level of service represents a range of conditions, as
maneuvers. Comfort and convenience levels are extremely poor, defined by a range in the parameter(s) given in Table 1-2. Thus,
and driver or pedestrian frustration is generally high. Operations a level of service is not a discrete condition, but rather a range
at this level are usually unstable, because small increases in flow of conditions for which boundaries are established.
or minor perturbations within the traffic stream will cause break-
downs.
Level-of-service F is used to define forced or breakdown TABLE 1.2. MEASURES OF EFFECTIVENESS FOR LEVEL OF SERVICE
flow. This condition exists wherever the amount of traffic ap- DEFINITION
proaching a point exceeds the amount which can traverse the
point. Queues form behind such locations. Operations within TYPE OF FACILITY MEASURE OF EFFECTIVENESS
the queue are characterized by stop-and-go waves, and they are Freeways
extremely unstable. Vehicles may progress at reasonable speeds Basic freeway segments....... Density (pc/mi/In)
for several hundred feet or more, then be required to stop in a Weaving areas Average travel speed (mph)
cyclic fashion. Level-o17-service F is used to describe the oper- Ramp junctions Flow rates (pcph)
ating conditions within the queue, as well as the point of the Multilane Highways.....,.:.... Density (pc/mi/In)
breakdown. It should be noted, however, that in many cases Two-Lane Highways Percent time delay
Average travel speed (mph)
operating conditions of vehicles or pedestrians discharged from Signalized Intersections Average individual stopped delay
the queue may be quite good. Nevertheless, it is the point at (sec/veh)
which arrival flow exceeds discharge flow which causes the Unsignalized Intersections....... Reserve capacity (pcph)
queue to form, and level-of-service F is an appropriate desig- Arterials Average travel speed (mph)
Transit Load factor (pars/seat)
nation or such points. Pedestrians Space (sq ft/ped)
These definitions are general and conceptual in nature, and they
apply primarily to uninterrupted flow. Levels of service for
interrupted now facilities vary widely in terms of both the user's BASIC PRINCIPLES OF TRAFFIC FLOW
perception of service quality and the operational variables used
to describe them. Each chapter of the manual contains more Traffic Flow Measures
detailed descriptions of the levels of service as defined for each
facility type:
The operational state of any given traffic stream is defined
by three primary measures:
2. Service flow rates-The procedures of this manual attempt 1. Speed.
to establish or predict the maximum rate of flow which can be 2. Volume and/or rate of flow.
accommodated by various facilities at each level of service, 3. Density.
except level-of-service F, for which flows are unstable. Thus,
each facility has five service now rates, one for each level of 1. Speed is defined as a rate of motion expressed as distance
service (A through E), defined as follows. per unit time, generally as miles per hour (mph) or kilometers
The service flow rate is the maximum hourly rate at which per hour (km/h). In characterizing the speed of a traffic stream,
persons or vehicles can reasonably be expected to traverse a some representative value must be used, as there is generally a
point or uniform section of a lane or roadway during a given broad distribution of individual speeds that may be observed in
time period under prevailing roadway, traffic, and control con- the traffic stream. For the purposes of this manual, the speed
ditions while maintaining a designated level of service. As to measure used is average travel speed. This measure is used be-
capacity, the service flow rate is generally taken for a 15-min cause it is easily computed from observation of individual ve-
time period. hicles within the traffic stream, and because it is the most
Note that service flow rates are discrete values, while the statistically relevant measure in relationships with other varia-
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AND AMO MTU, INC.
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UNSIGNALIZED INTERSECTIONS 10-37
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'~?I ~ f/~ ~YOh~IICiG LOLl4/ ~R{,FiL IN Q!i'fsfllP ~G1'NP ~r~,
WORKSHEET FOR ANALYSIS OF T -INTERSECTIONS
LOCATION: 665 frrA/yolt.Rc-unan,r3JT NAMF-
HOURLY VOLUMES VOLUMES IN PCPH
Major Street: VY/1- f~'OA/TAIoE~I~ O N
VS -
N=,
I VSO - V2 V4
Grade V2 V, - V
-9'0 - V3 N = Q 3 T
V7 V9
V7 V9 I I
Date of Counte• X I IiL STOP -61
Time Period: - ? YIELD I
Average Running Speed: N
Minor
Street:
PHF: Grade ~ 14 2 °/G I et I Ive,4 cle5) 4d lv04.1ami
VOLUME ADJUSTMENTS
Movement No. 2 3 4 5 7 9
volume (vph) 545 30 O 0 0 11Z.
Vol. (pcph), see Table 10-1 0 0 157
STEP 1: RT from Minor Street r- V9
Conflicting Flow, V, 1/2 V3 + V2 = I S + _ -56Q vph (Vt9)
Critical Gap, T, and Potential Capacity, cP Tc = _15- sec (Table 10-2) cP9 = pcph (Fig. 10-3)
Actual Capacity, cm Cm9 - C19 = a580 pcph(
STEP 2: IT From Major Street /t9F01Ait/, /(/nTV2A t V+
Conflicting Flow, Vc V3 + V2 = = vph (Vc4)
Critical Gap, Tc, and Potential Capacity, cP Tc = sec (Table 10-2) cp4 = pcph (Fig. 10-3)
Percent of cP Utilized and Impedance Factor (Fig. 10-5) (v4/CP4) X 100 = P4 =
Actual Capacity, cm Cm4 = C,4 pcph
STEP 3: IT From Minor Street 41,Ep1A/t1 I Nerae (/i _ 7)V 7
Conflicting Flow, Vc 1 /2 V3+V2+VS+V4 + - + + vph (Vc7)
Critical Gap, T,, and Potential Capacity, cP Tc = sec (Table 10-2) cp7 = pcph (Fig. 10-3)
Actual Capacity, cm Cm7 - CO X P4 = X = pcph
SHARED-LANE CAPACITY
^ _ / v7 + /v9 if lane is shared Nof S~iQf<d ' A~/f'~r
CSH M/Cm7) + M/Cm9)
Movement No. v( h) cm ( h) CSH (c h) cR LOS
7 n
9 15 5 80 423
4 0
u an a ft. a m u -ter an an =off
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N
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A
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LEGEND
XXX = PM Peak Hour Traffic Volumes Figure 3
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Estimated Existing Winter Conditions
X PM Peak Hour LeveloiServ(ce (March 1998)
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may 9. 2001
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WORKSHEET FOR ANALYSIS OF T -INTERSECTIONS OEV&&A91'
LOCATION: _6A5 47rk/VAIL CovubA?9OVT- NAMF•
HOURLY VOLUMES VOLUMES IN PCPH
Major Street: 1=QoUTALE r'0 O N
N = = Vs 2!L _ V V4 -
Grade VZ 4 K - VZ
-90 30 V3 N=M
' '
V7 V9 V7 V9 I
Date of Count- 34 STOP , L5_T
Tune Period• - ? YIELD
Average Rupning Speed: N =Ell
Minor
Street:
PHF- Grade % _ ~1.4 12°I° 5)Op~ ~r3 Lritles~ adJtnt~c,?~
VOLUME ADJUSTMENTS
Movement No. 2 3 4 5 7 9
Volume (vph) G50 3D Q h ell Q C .!'L
Vol. (pcph), see Table 10-1 u 0 .0 (5~
STEP 1: RT from Minor Street V9
Conflicting Flow, V, 1/2 V3 + V2 = 15 + 65R = 613_ vph (V'9)
Critical Gap, T, and Potential Capacity, cp T, = 5,5 sec (Table 10-2) cpq = 500 pcph (Fig. 10-3)
Actual Capacity, C. cm9 = cp9 = 5co pcph
STEP 2: IT From Major Street V4
Conflicting Flow, Vc V3 + V2 = + = vph (Vt4)
Critical Gap, T,, and Potential Capacity, cp Tc = sec (Table 10-2) cp4 pcph (Fig. 10-3)
Percent of cp Utilized and Impedance Factor (Fig. 10-5) (v4/Cp4) X 100 = P4 =
Actual Capacity, cm Cm4 = CO = pcph
STEP 3: IT From Minor Street I V7
Conflicting Flow, Vc 1/2 V3+V2+V5+V4 = + , + _ vph (Vc7)
Critical Gap, T,, and Potential Capacity, cp Tc = sec (Table 10-2) Cp7 = pcph (Fig. 10-3)
Actual Capacity, cm Cm7 = Cc7 X P4 = X = pcph
SHARED-LANE CAPACITY
_ V 7 + v9 if lane is shared Not LS'rh gAeY
ySH (V7/Cm7) + (V9/Cm9) {v O QH/l,.
Movement No. v(vcph) cm ( h) c H ( h) cR LOS
7 O
9 1617 5oa 343
4 6
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AND ALSOMT13. INC. Vail, Colorado Stale: 1" = 50'-0" O
Man ckn ' MI<y 9, 2001
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• UNSIGNALIZED INTERSECCIGNS 10-37
WORKSHEET FOR ANALYSIS OF T -INTERSECTIONS
LOCATION:. «-9 --;7-54.1041L PD1,WDA&L1r NAW-
HOURLY VOLUMES VOLUMES IN PCPH
Major Street- N
60 _ VS N=E] - 0 V V2[1
- V2 'CA -JJ 31-
_ V3 13 j~ N =p - V3,
V7 V9
V7 V9 I
Date of Counts: 211 ~2 1Rf S Ivr - -
Time Periorl- ? YIELD
Average Running Speed- N =p
Minor
Street:
PHF: Grade % 1' 1 A~l,.sf`kcN~
VOLUME ADJUSTMENTS
Movement No. 2 3 4 5 7 1 9
Volume (vph) r 84 33 I I 12 3Z 21 50
Vol. (pcph), see Table 10-1 50
STEP 1: RT from Minor Street r'' V9
Conflicting Flow, Vc ,1/2 V3~- V2 = 16 .+(000 = 6E~ vph (VC9)
Critical Gap, T, and Potential Capacity, cP T` _ -~•5 sec (Table 10-2) cp9 = -540 pcph (Fig. 10-3)
Actual Capacity, cm Cm9 _ Lp9 = r PcPh
STEP 2: IT From Major Street V,
Conflicting Flow, V, V3 + V2 = 33 + 1 q47 =1'i$2 vph (V~')
Critical Gap, T,, and Potential Capacity, cp Tc = 5.5 sec (Table 10-2) cp4 = 175 pcph (Fig. I0-3)
Percent of cP Utilized and Impedance Factor (Fig. 10-5) (v4/cP4) X 100 = F'5% P, = 196
Actual Capacity, cm cm, = cP, = 115 pcph
STEP 3: IT From Minor Street _D V7
Conflicting Flow, V, 1/2 V3+V2+VS+V4 = 6 + 1117 + tM + 11 = 27Q6 vph (Vc7)
Critical Gap, T,, and Potential Capacity, cp T, = _7 sec (Table 10-2) cp7 = BD pcph (Fig. 10-3) Coffc hgrf
Actual Capacity, cm Cm7 = cp7 X P4 = Sb X '9h =1Z_ pcph
SHARED-LANE CAPACITY
(~SH ( _ / v7 + v9 if lane is shared ( Le~~- oot I elllt M*
~'V7/Cm7) + (V9/Cm9)
Movement No. v(pcph) cm ( h) c Hs (pcph) cR LOS
-7-7 17 Z-2 5(o
9 50 X40 11 54 90 l A
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4 I I 1-15 104
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ASSUMPTIONS FOR LEVEL OF SERVICE
Assumptions for Level of Service Calculation for the Vail Plaza exit/crossover to exit at the frontage
road.
1. It is assumed that some vehicles exiting the hotel will make a right turn into the gas station (to fill
up with gas). The level of service calculation assumes that all hotel exiting traffic will make a
left/crossover movement to exit at the frontage road. If some hotel exiting vehicles make a right
turn into the gas station, the number of left/crossover movements and conflicts will be reduced, and
the capacity of the "intersection" should increase as long as the gas station traffic remains free flow.
2. Lane striping from the hotel exit to the frontage road exit be provided to help exiting hotel guests
understand their direction of travel, and warn/notify vehicles entering the gas station of the traffic
movement.
3. Vehicles exiting the hotel understand and obey the "Do Not Block Intersection" sign, and cars do
not stack/queue south of the island adjacent to the frontage road.
4. Trucks exiting the hotel service dock do not block the intersection.
5. Gas station traffic remains free flow in front of this intersection - cars hesitating to chose an open
pump bay do so beyond the (hotel exit) intersection.
6. It is assumed that many vehicles in the eastbound outside frontage road lane are making a right turn
to southbound Vail Road and will have their turn signals on. Hotel traffic waiting to make the
crossover may not know if the right turn signal is an indicator for making a right turn into the gas
station or at the roundabout. The volume of traffic entering the gas station was increased from the
30 predicted right turns to 272 turns (50% of 545 vehicles in the eastbound outside frontage road
lane which may have their right turn signals on to make the right at the roundabout and cause hotel
exiting guests to hesitate.
7. The critical gap of the "left turn from minor street" was increased to 7.5 seconds from the 6.5
seconds for a stop, 2 lane, 30 mph condition on the major roadway to account for the non-typical
nature of the intersection. Due to the number of non-typical situations at this intersection, it is
advised that the level of service calculated be used with caution, or not used at all.
8. It is assumed that most traffic entering the gas station from the eastbound frontage road will
continue eastbound through the gas station and exit to Vail Road, and visa-versa (traffic entering
the gas station from Vail Road(westbound) and exits on to the frontage road). Or, if their direction
of travel reverses, it is done outside the area of the hotel exit and does not impede the free flow
condition at the hotel exit to the gas station.
22 ,
• UNSIGNALIZED INTERSECTIONS 10-37
WORKSHEET FOR A.NAT YSIS OF T INTER SECTIONS
LOCATION: VA I L Pt_,4 Z-A H UTE7L Comas -C,1-/4 NAMF-
HOURLY VOLUMES VOLUMES IN PCPH
4
01 Major Street (SAriq~ N
,QJ I` ? V
dNF_~ VS V V,V2 V4 2
V
V3 N ~ 3
% V7 V9
V7 V9 Date ow I X STOP - -
Time Periori- ? YIELD
Average Running Speed- 65'20 N
Minor
Street: kDrEL EXIT'
PHF: Grade %
VOLUME ADJUSTMENTS
Movement No. 2 3 4 5 7 9
Volume (vph) 277 Q Q 4 3 6 1 -77
Vol. (pcph), see Table 10-1 Q-~ 6 /
STEP 1: RT from Minor Street V9
Conflicting Flow, V, 1/2Vj,-rV2=_.__+ - vph(Vcq)
Critical Gap, Tc , and Potential Capacity, cP Tc = , sec (Table 10-2) cP9 = pcph (Fig. 10-3)
Actual Capacity, cm Cm9 - Ln9 _ r cph
STEP 2: IT From Major Street f V,
Conflicting Flow, Vc V3 + V2 = + - vph (Vc4)
Critical Gap, Tc , and Potential Capacity, cP Tc = sec (Table 10-2) cp4 = pcph (Fig. 10-3)
Percent of cP Utilized and Impedance Factor (Fig. 10-5) (v4/cp4) X 100 = P4 =
Actual Capacity, c,,, Cm, = coo = pcph
STEP 3: IT From Minor Street I _D V7
Conflicting Flow, Vc 1/2 V3+V2+V5+V4 = 0 +212 _4.~ + O = 315 vph (Vc7)
Critical Gap, Tc, and Potential Capacity, cP Tc = -715 sec (Table 10-2) cP7 = 510 pcph (Fig. 10-3)
Actual Capacity, c,,, Cm7 = cP7 X P4 = X ° 5io pcph
SHARED-LANE CAPACITY
~+SH \ v7 + /v9 if lane is shared
`A
v7/Cm7) + (V9/C-9)
Movement No. v( h) cm ( h) c H (c h) CR LOS
7 6s 512: A
9
4
EXHIBIT I
APPLICANT'S STATEMENT OF THE REQUEST
Z E H R E N
AND ASSOCIATES, INC.
May 8, 2001
Mr. Brent Wilson
Town of Vail
Department of Cummunity Development
75 South Frontage Road
Vail, Colorado 81657
Re: Vail Plaza Hotel - West
Brent:
This letter is to address design criteria A through I as outlined in section 12-9A-8 of the town code. It is the
applicant's understanding that these nine criteria are to be used in evaluating the merits of the creation of
the new Vail Plaza Hotel-West Special Devel. y..,ent District.
A. Compatibility. Design compatibility and sensitivity to the immediate environment, neighborhood and
adjacent properties relative to architectural design, scale, bulk, building height, buffer zones, identity,
character, visual integrity and orientation.
The proposed hotel is designed in such a way that is both compatible and sensitive to the immediate
environment, neighborhood, and adjacent properties while at the same time giving the project an identity as a
c,,......ercially viable hotel project within both the immediate neighborhood and the community at large.
The predominant orientation of the proposed hotel is toward the pedestrian areas along the southern edge of the
site. Public, pedestrian oriented functions including the predominant pedestrian entrance to the hotel, spa,
conference facilities, retail area, and the restaurant have been located along West Meadow Drive. Additionally,
this area also has the largest setbacks, greatest amount of landscaping, and lowest building heights in order to in
order to relate to the existing buildings along East and West Meadow Drive, maintain a comfortable pedestrian
scale, and to provide for a transition to the smaller scale residential properties to the south.
In order to create this transition and buffer zone along West Meadow Drive, the greatest density and subsequent
height for the hotel have been located along the South Frontage Road along the northern edge of the site. The
building height in this area, although exceeding the underlying zoning, directly relates to the heights of existing
and proposed structures east of Vail Road. The intent is to create a "gateway" to the village, as structures would
step up to similar heights on either side of Vail Road.
Other proposed buffer zones are also consistent with or exceed the underlying zoning in that they meet or
exceed the minimum required property line setbacks and coverage requirements. Increased setbacks and
landscaped screening have also been proposed along the eastern portions of the site to minimize the impacts of
vehicular circulation on neighbors.
The mass and bulk of the proposed hotel, as determined primarily by the prescribed setbacks, site coverage,
landscape coverage, and gross residential floor area requirements within the town code, all conform to the
underlying zoning. It is the belief of the applicant that because it is the underlying zoning which &i ,....ones the
building envelope for any given site, and because the proposed project complies with these portions of the
underlying zoning, it is the intent of the Vail C.,.. t,.;,hensive Plan that a hotel of this size, density, mass, and
bulk is intended this site. Furthermore, the site's location, proximity, access to main thoroughfares, and
prescribed uses, help to lend credence to this belief.
ARCHITECTURE- PLANNING* INTERIORS- LANDSCAPE ARCHITECTURE
P.O. Box 1976 • Avon, Colorado 81620 • (970) 949-0257 • FAX (970) 949-1080
Vail Plaza Hotel Zehren and Associates, Inc.
961070.00 5/8/01
The architectural design, character, and visual integrity of the proposed hotel with other structures within the
community is meant to be both compatible with the immediate neighbors while at the same time relating to some
of the larger, more recent hotel projects east of Vail Road. The project has been designed with stepping and
broken ridge lines, variations in building materials, and varied wall and deck planes acting to break down the
overall mass and bulk of the project, add pedestrian scale and interest, and relate the hotel to the surrounding
neighborhood.
B. Relationship: Uses, activity, and density, which provide a compatible, efficient and workable
relationship with surrounding uses and activity.
The uses, activities and densities are consistent with those listed within the underlying zoning.
C. Parking and Loading: Compliance with the parking and loading requirements as outlined in Chapter
10 of this Title, (Zoning).
The proposed parking and loading facilities are in compliance with the requirements of the zoning title, adopted
town standards, and staff policy/requirements.
D. Comprehensive Plan. Conformity with the applicable elements of the Vail Comprehensive Plan, Town
policies and Urban Design Plan.
The proposed development substantially complies with applicable goals and policies as expressed in both the
Streetscape Master Plan and the Land Use Plan.
The Land Use Plan identifies portions of the site as both "resort accommodation and service" and as
"transition". As such, the plan recommends activities and uses consistent with the underlying zoning aimed at
accommodating the overnight and short-term visitor. As such, the uses and functions are oriented in order to
maintain a clear separation between the vehicular orientation of the resort acc.,.,u,.odation zone along the South
Frontage Road and the pedestrian orientation of the transition zone along West Meadow Drive.
The proposed improvements to the South Frontage Road, Vail Road, and West Meadow Drive conceptually
comply with the applicable elements of the Streetscape Master Plan by providing improvements in the materials,
configurations, and sizes as indicated in the plan.
E. Natural and/or Geologic Hazards: Identification and mitigation of natural and/or geologic hazards
that affect the property on which the special development district is proposed.
We believe that there are no natural or geologic hazards that may affect the development of this site.
F. Design Features: Site plan, building design, and location and open space provisions designed to
produce a functional development responsive and sensitive to natural features, vegetation, and overall
aesthetic quality of the community.
The proposed building location, site plan, building design, and open space provide for a functional and efficient,
full service, conference hotel that is both responsive to the location and circulation patterns within the town,
orientation of the site, and aesthetic quality of the immediate neighborhood and the c-......anity at large.
2
Vail Plaza Hotel Zehren and Associates, Inc.
961070.00 5/8/01
Because of the proposed hotel's location within the town and proximity to the main Vail roundabout, the
project's impacts on existing traffic volumes and infrastructure will be minimal. The site plan and building
design further minimize impacts by simplify existing traffic patterns into one-way, right turn patterns. In
addition, the site plan and building design improve upon the aesthetic quality of the immediate environment,
especially with regard to the pedestrian orientation along West Meadow Drive, through the elimination of
vehicular traffic, the provision for additional open space and landscaping, and provisions for public
improvements and infrastructure including public plazas and artwork.
G. Traffic: A circulation system designed for both vehicles and pedestrians addressing on and off-site
traffic circulation.
The proposed a pedestrian and vehicular traffic circulation system provides for minimal impact on existing
infrastructure through the limitation of multiple turning movements and simplification of traffic patterns, while
at the same time providing a safe and efficient means of circulation through an effective separation of guest
vehicles on Vail Road, service vehicles on the South Frontage Road, and pedestrian systems on West meadow
Drive.
In addition, the proposed traffic patterns and improvements would have no impact on existing easements held by
neighboring properties and would allow neighboring properties to exercise full use of their rights. Furthermore,
the traffic patterns proposed for the hotel would eliminate all vehicular circulation on current easements held by
the hotel across both Nine Vail Road Condominium and Alpine Standard property.
H. Landscaping: Functional and aesthetic landscaping and open space in order to optimize and preserve
natural features, recreation, views, and function.
The proposed landscape design provides for an effective and aesthetic buffering of vehicular circulation and
service areas, for the privacy and shading requirements of private residential areas, and for pedestrian scale and
interest in and along the public areas of the proposed hotel development. There currently exist no significant
natural features, recreation, or functions, public views to be preserved or enhanced on, from, or over this site.
I. Phasing Plan: Phasing plan or subdivision plan that will maintain a workable, functional and
eff cient relationship throughout the development of the special development district.
The development will be constructed in one phase.
It is also the applicant's understanding that in addition to demonstrating compliance with the nine criteria
above, that it is the applicant's responsibility to demonstrate that, "any adverse effects of the requested
deviation from the devel. l ...ent standards of the underlying zoning are outweighed by the public benefits
provided". The following is a list of the proposed deviations from adopted development standards, adverse
effects, and proposed mitigation measures as proposed by the applicant as well as the perceived public
benefit's derived from the project:
Deviations from Develpnment Standards - Adverse effects/mitigation Measures (1)• Buildine Heiehts - Impacts from this deviation include increased shading on the South Frontage Road
public right of way and impacts on views to the south from that right of way. Public and private benefits
derived through implementation of this deviation include lower densities, mass, bulk, and building heights
along West Meadow Drive. Proposed mitigation measures include snowmelt systems, retention and addition
of large trees and landscaping features including berms within the right of way, and enhancement of primary
pedestrian areas along West Meadow Drive including provisions for increased setbacks and landscaping
coverage.
3
Vail Plaza Hotel Zehren and Associates, Inc.
961070.00 5/8/01
Setback Deviations to be Reviewed in Accordance with Criteria Identified in 12-7A-6. (21
• Below Grade Setbacks - No adverse impacts occur from this deviation. Public and private benefits derived
from this deviation include increased area of landscaping coverage, and an increase in the amount of full
size parking spaces provided.
• Porte-Cochere Setbacks - No adverse impacts occur from this deviation. Public and private benefits derived
from this deviation include increased weather protection at entry areas, screening of vehicular and service
areas, architecturally identify primary and secondary building entries, and add visual interest within
elevations.
Public Benefits Provided- General (21)
• Implementation of applicable goals, objectives, and policies as outlined in Vail Cu...F.ehensive Plans.
• Economic redevelopment of an aging hotel property.
• Improved residential character in the design of the structure.
• Increase in number of short-term accommodation units.
• Increase in size and quality of short-term acc....,...odation units.
• Increase in size and quality of conference facilities.
• Increase in size and quality of restaurant facilities.
• Increase in size and quality of retail facilities.
• Increase in size and quality of spa and health club facilities.
• Elimination of surface parking.
• Elimination of vehicular traffic on West Meadow Drive.
• Elimination of vehicular maneuvering on within the town's right of way.
• Elimination of a surface loading dock within a front setback.
• Improved vehicular safety through decrease in turning movements.
• Improved vehicular safety through implementation of one-way traffic patterns.
• L..F..red pedestrian safety through provision of grade separated sidewalks.
• Elimination of existing setback encroachments.
• Elimination of existing landscaping deficiency (developments standards).
• Increase in amount and quality of landscaping.
• Potential increase in year round guest occupancy.
• Potential increase in hotel, resort, and town marketing and resources.
Public Benefits Provided - Potential Economic Benefits (4)
• Potential increase in recurring revenues (property taxes, lift taxes, franchise fees, business licenses, etc.).
• Potential increase in recurring sales tax revenues (town and county).
• Increase in non-recurring building permit revenues.
• Increase in non-recurring real estate tax revenues.
Public Benefits Provided - Development Standards (9)
• Provision of setbacks in excess of development standards.
• Provision of landscaping in excess of development standards.
• Provision of open space in excess of development standards.
• Provision of on site, deed restricted employee-housing units in excess of development standards (number of
units).
• Provision of on site, deed restricted employee-housing units in excess of development standards (size).
• Provision of densities below prescribed development standards.
• Provision of uses consistent with prescribed development standards.
• Provision of parking in excess of prescribed development standards.
• Provision of loading facilities consistent with development standards.
4
Vail Plaza Hotel Zehren and Associates, Inc.
961070.00 5/8/01
Direct Economic Benefits - Public Infrastructure (5)
• Construction of public infrastructure with private money on West Meadow Drive including sidewalks,
roads, medians, plazas, lighting, landscape, hardscape, snowmelt, curb and gutter, and drainage facilities.
• Construction of public infrastructure with private money on the South Frontage Road including sidewalks,
roads, medians, lighting, landscape, hardscape, snowmelt, curb and gutter, and drainage facilities.
• Construction of public infrastructure with private money on Vail Road including sidewalks, roads, medians,
lighting, landscape, hardscape, snowmelt, curb and gutter, and drainage facilities.
• Potential improvements and provision of easements for Spraddle Creek infrastructure.
• Provision of public art in compliance with development standards.
Public Benefits Provided -Direct Benefits to Nei hborin Prpnerties (10)
• Elimination of adjacent surface parking lot, (all neighbors).
• Increase in adjacent landscaped buffering, (all neighbors).
• Improved residential character of the proposed hotel, (all neighbors).
• Physical improvements to Vail Road parking easement, (Nine Vail Road Condominium).
• Continued access to Vail Road parking easement, (Nine Vail Road Condominium).
• Elimination of adjacent loading dock and traffic conflicts, (Nine Vail Road Condominium).
• Potential increase in landscape coverage, (Nine Vail Road Condominium).
• Increased setbacks adjacent to property, (Nine Vail Road Condominium).
• Increase solar access, (Nine Vail Road Condominium).
• Improved view corridors to south, (Nine Vail Road Condominium, Scorpio Condominium).
Please do not hesitate to contact me with any questions or concerns regarding the information presented.
Additionally, if you need any additional information, please do not hesitate to contact me.
Sincerely,
I -AWA
Timothy R. Losa., A.I.A
Senior Associate
Zehren and Associates, Inc.
5
EXHIBIT J
APPLICANT'S MASS STUDY
i
E H R E N
A
AND ASSOCIATES, INC. Vail Plaza Hotel - Vest Mass Study
nnexroAe •iwuc.xe~ucxneeruec
Vail, Colorado
June 13, 2001
r
ORDINANCE NO. 12
SERIES OF 2001
AN ORDINANCE CREATING A JUVENILE CURFEW AND SPECIAL EVENT
DISTRICT TWO NIGHTS PER YEAR
WHEREAS, unsupervised juveniles are a consistent and growing problem
on the Fourth of July and New Year's Eve each year; and
WHEREAS, there are presently no Town of Vail regulations limiting the
hours such juveniles may remain unsupervised in public; and
WHEREAS, the Vail Town Council desires to adopt regulations in the
interest of maintaining the public peace and order during these two holiday
celebrations.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL THE
TOWN OF VAIL, COLORADO that:
Section 1. TITLE 6, POLICE REGULATIONS, is hereby amended to include
CHAPTER 5, SPECIAL EVENT DESIGNATIONS, as follows:
6-5-1: Intent
6-5-2: Juvenile Curfew
6-5-1 INTENT:
It is the intent of the Vail Town Council in adopting these holiday-specific
regulations, to establish strict control of access to certain parts of the Town by
underage youth and to curtail the growing number of unsupervised juveniles who
descend on Vail Village at these times. In the interest of public safety, the goals
of the Council are to:
A. Protect citizens from the physical injury and harm due to
excessively large crowds
B. Reduce juvenile violence and crime within the town during these
events
C. Protect juveniles from being swept up in unlawful activities and from
falling prey to older perpetrators of crime
D. Strengthen parental responsibility for children
r
6-5-2 JUVENILE CURFEW:
A. It is unlawful for any person under eighteen years of age to be or
remain upon any public street, sidewalk, alley, parking lot or any public place or
right of way between ten-thirty o'clock (10:30) P.M. on July 4 and five o'clock
(5:00) A.M. on July 5, and between ten-thirty o'clock (10:30) P.M. on December
31 and five o'clock (5:00) A.M. on January 1 of every year, except as provided in
subsection ' B' of this section.
B. In the following exceptional cases, a person under eighteen years
of age may be or remain in a public place beyond the hours set forth in
subsection 'A' of this section:
1. When accompanied by a parent or legal guardian;
2. When conducting a legitimate errand for a parent or
guardian, and with written authorization from that parent or
guardian;
3. When commuting between the person's place of
employment and legal residence.
4. When returning to the person's temporary or permanent
residence from events such as movies, theater, or sporting
events.
5. When involved in an emergency, referring to unforeseen
circumstances, or the status or condition resulting therefrom,
requiring immediate action to safeguard life, limb or property.
6. When exercising First Amendment rights under the United
States Constitution, such as the free exercise of religion,
speech and assembly.
C. A police officer who has probable cause to believe that a person is
in violation of this section may take him or her into custody and either
immediately contact the person's parent or guardian, or turn the person over to
the custody of the designated juvenile authorities until a parent or guardian can
take custody of the juvenile.
Section 2. If any part, section, subsection, sentence, clause or phrase of this
ordinance is for any reason held to be invalid, such decision shall not affect the
validity of the remaining portions of this ordinance; and the Town Council hereby
declares it would have passed this ordinance, and each part, section, subsection,
sentence, clause or phrase thereof, regardless of the fact that any one or more
parts, sections, subsections, sentences, clauses or phrases be declared invalid.
Section 3. The repeal or the repeal and reenactment of any provision of the
Municipal Code of the town of Vail as provided in this ordinance shall not affect
any right which has accrued, any duty imposed, any violation that occurred prior
to the effective date hereof, any prosecution commenced, nor any other action or
proceedings as commenced under or by virtue of the provision repealed or
repealed and reenacted. The repeal of any provision hereby shall not revive any
provision or any ordinance previously repealed or superseded unless expressly
stated herein.
Section 4. All bylaws, orders, resolutions, and ordinances, or parts
thereof, inconsistent herewith are repealed to the extent only of such
inconsistency. This repealer shall not be construed to revise any bylaw, order,
resolution, or ordinance, or part thereof, theretofore repealed.
INTRODUCED, READ, APPROVED AND ORDERED PUBLISHED ONCE IN
FULL ON FIRST READING this 5th day of June, 2001, at 7:00 p.m. in the
Council Chambers of the Vail Municipal Building, Vail, Colorado.
Ludwig Kure, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED
this 19th day of June, 2001
Ludwig Kurz, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
V
ORDINANCE NO. 13
SERIES OF 2001
AN ORDINANCE AMENDING THE TOWN CODE, TITLE 6, CHAPTER 3, ARTICLE C
TO ALLOW FOR CORRECTIONS TO THE CLOSED CONTAINER BOUNDARY
AREA.
WHEREAS, the Town Council is implementing a juvenile curfew and special
event district for the Fourth of July and New Year's Eve each year; and
WHEREAS, the boundary lines between the current closed container ordinance
and the special event district should be consistent with the exception of the north
boundary (for purposes of seizing alcohol inside the Village Parking Structure); and
WHEREAS, the Vail Town Council considers it in the interest of the public health,
safety, and welfare to adopt these amendments to the Town Code.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL THE TOWN
OF VAIL, COLORADO that:
Section 1. The purpose of this ordinance is to amend the Town Code to clarify
certain unclear sections and create consistency between the closed container area and
the special event district.
(Text that is to be deleted is stfieken. Text th at is to be added is underlined.)
Section 2. Section 6-3C-4 is amended as follows:
6-3C-4B Closed Containers Prohibited:
Affected areas: No person shall possess any malt, vinous, or spirituous liquor or
fermented malt beverage in or upon any public highway, street, alley, walk, parking lot
or any other public property or place or in or upon those portions of any private property
upon which the public has an expressed or implied license to enter or remain within the
area bounded by_ shuttle °_-'-'s Pls-c tc `.he-AeFth, fhe4ep-e gFidff£ Straet-tc the
south, IAW-GFeek4c tha-sr-_yt and-the CW&e a's Faun`ain is fhs-west
Vail Transportation CenterNillace Parkino Structure to the north
The south edoe of Seibert Circle to the South,
Mill Creek to the east
The eastern curb line of Willow Bridge Road from Gore Creek Drive through the
International Bridae
r r'
The affected area is inclusive of Wall Street from Gore Creek Drive throuah One Vail
Place and the Gore Creek Promenade from Willow Bridae Road throuah the Children's
Fountain
between six o'clock (6:00) P.M. and six o'clock (6:00) A.M., from
June 30 through July 5, and between six o'clock (6:00) P.M. on
December 31 and six o'clock (6:00) A.M. of January 1 of each year.
Section 2. If any part, section, subsection, sentence, clause or phrase of this
ordinance is for any reason held to be invalid, such decision shall not affect the validity
of the remaining portions of this ordinance; and the Town Council hereby declares it
would have passed this ordinance, and each part, section, subsection, sentence, clause
or phrase thereof, regardless of the fact that any one or more parts, sections,
subsections, sentences, clauses or phrases be declared invalid.
Section 3. The Town Council hereby finds, determines and declares that this
ordinance is necessary and proper for the health, safety and welfare of the Town of Vail
and the inhabitants thereof.
Section 4. The amendment of any provision of the Town Code as provided in
this ordinance shall not affect any right which has accrued, any duty imposed, any
violation that occurred prior to the effective date hereof, any prosecution commenced,
nor any other action or proceeding as commenced under or by virtue of the provision
amended. The amendment of any provision hereby shall not revive any provision or
any ordinance previously repealed or superseded unless expressly stated herein.
Section 5. All bylaws, orders, resolutions and ordinances, or parts thereof,
inconsistent herewith are repealed to the extent only of such inconsistency. This
repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or
part thereof, theretofore repealed.
INTRODUCED, READ, APPROVED AND ORDERED PUBLISHED ONCE IN FULL ON
FIRST READING this 5th day of June, 2001, at 7:00 p.m. in the Council Chambers of
the Vail Municipal Building, Vail, Colorado.
V
Ludwig Kurz, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED
this 19th day of June, 2001
Ludwig Kurz, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
I
MEMORANDUM
TO: Vail Town Council
FROM: Bob McLaurin, Town Manager
RE: Town Manager's Report
DATE: June 19, 2001
Creekside Emalovee Housina
The water system at the Creekside employee housing project on the North Frontage
Road is currently experiencing problems, and is in the process of failing completely. As
you will recall, when we purchased this property, the domestic water is provided by a
private well and a water system which serves each of the units. Due to the age and lack
of maintenance of this system, the system is failing. Water service has been out off and
on over the past week. We have the system working again.
The long term solution to this problem is to connect to the Upper Eagle Valley water
system. We are currently working to develop the cost for this. In addition to the cost of
physically connecting the buildings, we will be required to pay water capacity fees to the
district.
I will advise you when we have determined these costs.
Whitewater Chamnionshia Bid
As indicated at the Council meeting on Tuesday, I will be traveling with members of the
Tourism and Convention Bureau to Spain to bid on the 2003 Kayak Championships. I
anticipate being out of the office 3 or 4 days. The meeting with the Federation is
scheduled for June 29tH
Eaale Cotin"eaional Transoortation Authority Council Aooointments
Greg Moffet has officially resigned as "alternate" to Kevin Foley for this committee
appointment. Would Council like to appoint another alternate?
UPCOMING ITEMS:
June 26 Work Session
Neighborhood Walkabout /Picnic - Booth Falls
Joint Work Session with VRD Board
Work session on the Gateway Building proposal
Bighorn Park - Dog Park
DRB/PEC Report
July 3. 2001 Work Session and Evenina Meetinq
Cancelled (4th of July)
JUIv 10th Work Session
VMS discussion of proposed joint use of Booth Fails tennis courts as a soccer
field.
PEC Report
JUIv 10th Evenina Meetinq
Approval of June 5th and 19th minutes
Vail Plaza Hotel West, Ord. #14, second reading
Supplemental Ordinance, 1St reading
Executive Session - Land Acquisitions
1
u
~y
'OWN OF PAIL
Department of Community Development
75 South Frontage Road ~6 Tv LGvS D~ S
Vail, Colorado 81657
V~U~ yfS,~G'~
FAX 970-479-2452
www. ci. vail. co. us
l `J
December 27, 2000
Dear,
The Town of Vail is working to ensure that our town is a livable, sustainable community, while
being recognized as a resort of the highest quality. To this end, creating and maintaining local's
housing within town boundaries is one of our top priorities. Your help in alleviating our housing
needs by providing or owner-occupying an employee housing unit is appreciated.
The enforcement of existing employee housing deed restrictions has been identified as an area
of concern by many in our community. Therefore, the goal of the Town of Vail is to ensure that
all of our existing employee housing units are being utilized in a manner consistent with the
intent of their deed restrictions. Your response will help us to understand the effectiveness of
our current housing programs.
Please complete and return to: Kris Friel
Community Development
75 South Frontage Road
Vail, CO 81657
We are requesting that forms be sent by February 1St, 2001. Should you have any questions,
please feel free to call Kris at (970) 479.2454. Thank you for your cooperation.
Sincerely,
Robert W. McLaurin
Town Manager
Enclosure
RECYCLED PAPER
f
IOWNOFVAIL
Department of Community Development
75 South Frontage Road
Vail, Colorado 81657ziY ~u>Vl2VS 1. L1 S
970-479-2138
FAX 970-479-2452 Ye u i ~tS ~eriA`
www. ci. vail. co. us ~--pJA
December 27, 2000 `J
Dear,
The Town of Vail is working to ensure that our town is a livable, sustainable community, while being
recognized as a resort of the highest quality. To this end, creating and maintaining local's housing
within town boundaries is one of our top priorities. Your help in alleviating our housing needs by
providing or owner-occupying an employee housing unit is appreciated.
The enforcement of existing employee housing deed restrictions has been identified as an area of
concern by many in our community. Therefore, the goal of the Town of Vail is to ensure that all of our
existing employee housing units are being utilized in a manner consistent with the intent of their deed
restrictions.
The deed restriction attached to your property includes this paragraph, or one similar:
"No later that February 1 of each year, the owner of each employee housing unit within the
Town ...shall submit two (2) copies of a report of a form to be obtained from the Community
Development Department, to the Community Development Department of the Town of Vail ...setting
forth evidence establishing that each tenant who resides within their employee housing unit is a full-
time employee in Eagle County."
Please complete, have notarized, and return the enclosed form to: Kris Friel
Community Development
75 South Frontage Road
Vail, CO 81657
no later than February 1, 2000. Should you have any questions, please feel free to call Kris at (970)
479.2454. Thank you for your cooperation.
Sincerely,
Robert W. McLaurin
Town Manager
Enclosure
? RECYCLED PAPER
L, •1 q. bl
~tcs
JUN-19-2001 17: 29 JACOBS CHASE Fd F. 02/04
Lon 1V,1Goellentine
28 South )Frontage Road
Vail, Colorado 81657
970-476-5118
June 19, 2001
Via Facsimile (970) 479-24,52
Vail Town Council
c/o Brent Nilson, ,A.I.CP
75 South Frontage Road
Vail, Colorado 81657
Re: Vail Plaza Hotel - West
Dear Council Members:
As you know, my family owns and operates the Vail Alpine Standard gasoline station.
The purpose of this letter is to recommend the Vail Town Council postpone approval of the
pending application for a Special Development District for the Vail Plaza Hotel-West until
certain traffic circulation problems are resolved.
The proposed hotel project is unacceptable for the following reasons.
The hotel's traffic plan eliminates my egress easement onto Vail Road, which will
severely impacts the economic feasibility of the redevelopment project planned
for my property.
• The planned exit from the hotel will reduce Alpine Standards business by
unnecessarily creating significant traffic congestion at the station's South
Frontage Road entrance.
• The hotel plan assumes 1 will grant additional easement rights to the 9 Vail Road
project to facilitate the hotel project, despite the fact the hotel will have a
devastating impact on xny property and business.
Violation of Easement Risrhts and Devaluing of My Proricil- .
My family acquired the Alpine Standard property, approximately 18 months ago, based
heavily upon our plans to redevelop the property into a mixed-use project, that would be a sorely
needed signature building for the main entrance to the Town. The economic viability of this
project is dependant upon including and selling residential units in this project. The project will
00097641. W FO 3
J11•1-19-2001 13:29 JA:OBS CHASE Fi P. 03/C14
Brent Wilson, A1CP
Tune 19, 2001
Page 2
include a 10-12 residential unit component oriented toward Vail Mountain that would feel
separated from the gas station (which faces the other direction). This vital separation is entirely
dependant upon the residents' ability to use an ingress and egress easement, which I acquired
,Arith the property. This easement, which is referred to as the "South Easement". is located on the
hotel property, immediately South of the Alpine Standard parcel.
The current hotel proposal allows only ingress over the South Easement and thereby
denies my legal rights of egress. Unless the residents are allowed to use these egress rights to
exit onto Vail Road, the residents will be forced to exit by the gas station, and thereby destroy
the separation of the residential component and the gas station that is critical to the success of
this project and the value of my property.
The hotel plans should be modified to permit residents from my redevelopment project to
exit onto Vail Road pursuant my legal easement rights. The architectural fine l have engaged,
Fritzlen Pierce Architects, is currently refining the site plan for my redevelopment project, which
should be submitted to the Town for approval within the next four to six weeks. This plan
includes a consolidated circulation plan that both.: (a) provides for hotel traffic to circulate in the
manner proposed by the hotel developer and (b) also permits the minimal residential traffic
created by my project to exit onto Vail Road. This circulation plan is enclosed with this letter for
your review.
Conizested Traffic at the Entrance to Alpine Standard.
The current hotel proposal will create undue congestion at Alpine Standard's primary
entrance. Under the current proposal, every car and truck on the hotel site must exit to South
Frontage Road over Alpine Standard's property all other exits previously used by the current
Chateau. Unfortunately, this proposed hotel exit is the primary ingress and egress route to and
from Alpine Standard. The volume of cars, delivery trucks and all other vehicles leaving the
hotel will cause substantial conflicts with traffic attempting to enter and exit Alpine Standard.
This frustrated traffic flow will adversely impact the ongoing business of Alpine Standard.
Arsine Standard Asked to Grant Easement Rights for Hotel Developer_
The cuurent hotel proposal assumes 1 will grant easement rights for the benefit of the 9
Vail Road Project (thereby allowing the hotel project to go forward), irrespective of the fact that i
will suffer substantial detrimental impacts on the traffic flow into my business and on the value
of my property.
ooov?bai.WPD 3
JUN-19-2001 1]3:30 JACOB'S CHASE Fi P.04 24
Brent Wilson, AICP
June 19, 2001
Page 3
Surnmarv.
1 desire to support the hotel, but not if I must completely carry the burden for this very
large project and suffer adverse impacts to my business, property and redevelopment. In
summary, the current hotel proposal;
• effectively eliminates my legal egress easement rights onto Vail Road, with a
devastating effect on the economic feasibility of my redevelopment project;
• creates significant traffic congestion at the gas station's main entrance on
South Frontage Road thereby pushing my customers elsewhere; and
• wrongfully assumes t will voluntarily grant additional easement rights to the
9 Vail Road.
My objective is simple and clear - that is, to build a signature building at the entrance to
Vail that is a sorely needed - a building that will be representative of Vail's unique qualities and
spirit. Please do not extinguish the viability of these plans .
T received the current hotel traffic plan only eight days ago. Although I believe a traffic
plan compatible to both the hotel and my properties can be developed, eight days is not enough
time to work through these issues. T request the Town Council postpone its decision on the hotel
project to (a) allow time for modifications to the hotel plans to alleviate the hardships being
placed upon my business, (b) alleviate the detrimental effect on my property value and viability
of my redevelopment caused by the hotel as proposed, (c) rectify the unrealistic assumption that I
will grant an easement to 9 Vail Road and thereby permit these problems to occur; and (d) avoid
forcing me to seek to judicial remedies to enforce my easement rights on the South Easement.
Best regards,
Lon Moellentine
cc: Mr. Bill Pierce (via facsimile 970-476-4901)
Mr. Robert Detrick (via facsimile 303-685-4869)
00097641,WPD 3
f
4 '~~rfyj1' 4
_r
~s
the Vail Center
A Community Crossroads
Where Learning, Recreation & Culture Meet
i
fit. Y 1.
i'
a..,r.
Purpose
Request direction from Council on
IFA
Programmatic Uses
8,
A
K Objectives
,k A 1) The facilities plan will build upon the community facility ideas
r and lands that have been identified through the Vail Tomorrow,
t
_ Common Ground, Lionshead master plan, and other community
` processes
p
2) The facilities programming will complement both recreational
(e.g., skiing and mountain sports) and cultural (e.g., art,
performing arts) amenities that exist in the Vail Valley so as to
create a world class network of community facilities in the
Valley.
3) The facilities shall be outstanding in their design and
programming. Potential residents and guests would be drawn to
Vail because of them. These should be unique facilities.
4 The facilities will serve both Vail Valley residents and guests.
~x` 5) Public-private partnerships will be pursued to finance the
yr development of the facilities.
6) Increase our economic Viability
What is the Vail Center?
» A t
'w
' *A Community Crossroads
*A Gathering Place
*A Civic Center for Culture, Recreation
and Conferences & Learning
r~
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t
i:
i
Y• What is the Learning Center?
k a ' N
f.a
L
x=J
Unique place for special learning inspired by the
mountains...
v• ~j~rfV
A Made-up of numerous smaller spaces...
Will attract people with interesting programs on topics
or issues we care about
Comparables: Aspen Institute, Banff Center, Santa
tY . Fe, Davos
S N
.k
Fxamples of Learning Center
Users.. .
4 UN RoundTable on Sustainability (Mountain
Stewardship)
xY Centers for...Leadership, Health & Wellness,
r . Philanthropy, Global Studies
Partnerships with University of Denver, University of
1 Colorado, Smithsonian Institution
f.. Other Centers where interest and passion emerge
Might spawn a "University of the Mountains"
T1-
Project Components
a
Learnina Center Expansion Arts Center
18,000 feet 1300 seat Theater .
>',;J} 11 smaller rooms of various sizes
Benefits
Builds year-round economy
>x Benefits Enhances guest and resident experience
Builds year-round economy
Enhances guest and resident experience
Conference & Learning CeenteT Recreation Center,
20,000 foot Ballroom 2nd Sheet of Ice
(2) 5,000 foot breakout rooms SkatePark
1,000 foot Boardroom Youth Center
200 seat Auditorium
Benefits
Benefits Enhances guest and. resident experience
Builds year-round economy
: Enhances guest and resident experience
,JAq~X a _ _
i4 it on l: arkiri rcs
a
1. : ' u'h`f-,?.
Decisions
? Proarams Description of Proarams and Use Yes/No
?ybJA, Conference & 20,000 square foot baII.L. oomwith -rs---
Learning Center with two 5,000 square foot break out rooms "
and one 1,000 square foot boardroom with a
4,000 square foot auditorium
Recreation Center G ~ Climbing Wall
2 i
Sheet of Ice
Enclosed Skate Park
Youth Center
_ Arts Center G G Reserve future site for a 1,300' seat
performing arts facility
Learning Center o-A Phasing in additional breakout/learning center
Expansionspace utilizing the Library and space currently
~L4
on the 2"d floor of the conference facility. This
space includes a 1200 square foot planning
room, 2500 sq. ft. dialogue room, 1000 sq. ft.
f.::.. class room, 2°d 400 square foot boardroom,
1000 square. foot reading room, 3000 square
foot learning studio,-3000-square..foot-•1earnirtg
M{' studio, 1000 sq. ft. business center, and a
1000 square foot technology center.
l~s OtA
Memorandum
To: Vail Town Council
From: Bill Gibson, Planner I, Community Development Department
Date: June 19, 2001
Re: Town of Vail Development Standards pertaining to allowable building materials.
REQUEST
Provide staff direction to include in their work plan an evaluation and possible revisions to the
Town of Vail Development Standards pertaining to allowable building materials.
BACKGROUND RATIONALE:
The Town of Vail Development Standards require the use of predominantly natural building
materials on all buildings within the Town. Many natural materials such a wood siding and wood
shakes have low fire resistance ratings and under certain circumstances do not conform with the
requirements of the Uniform Building Code and the Uniform Fire Code. Synthetic building
materials that have been designed to look like natural materials are now widely available. Many
of these products are less expensive, provide greater fire resistance, and require less maintenance
than natural materials. For these reasons, the Town has been receiving an increasing number of
Design Review applications proposing the use synthetic building materials as an alternative to
natural materials.
Staff and the Design Review Board have a strong interest in evaluating the use of synthetic
building materials as a means of preserving the intent of the Town's Development Standards
while addressing the life safety concerns of the Uniform Building and Fire Codes.
RECOMMENDATION:
As staff is requesting direction from the Town Council, there is no staff recommendation at this
time.
Excerpt from the Town of Vail Development Standards Handbook:
• "Purpose and Intent: It is the purpose of these rules, regulations, and standards to
ensure the general health, safety, and welfare of the communitv. These rules,
regulations, and standards are intended to ensure safe and efficient development
within the Town of Vail for pedestrians, vehicular traffic, emergency response traffic,
and the community at large. The Development Standards will help protect eroverty
values. ensure the aesthetic aualitv of the community and ensure adequate
development ofvroverty within the Town of Vail. "
• 10-A. General Compatibility:
1. Structures shall be compatible with existing structures, their surroundings.
and with Vail's environment. It is not to be inferred that buildings must
look alike to be compatible. Compatibility can be achieved through the
proper consideration of scale, proportions, site planning, landscaping,
materials and colors, and compliance with the guidelines herein contained.
• 10-D. Building Materials and Design:
1. Building materials shall be predominantly natural such as wood siding.
wood shakes, and native stone. Brick is acceptable. Where stucco is
utilized, gross textures and surface features that appear to imitate other
materials shall be avoided. Concrete surfaces shall be treated with
texture and color if used, however, exposed aggregate is more
acceptable than raw concrete. Neither aluminum. steel. nor elastic
siding, nor simulated stone or brick shall be permitted. Plvwood siding
shall not be vermitted.
3. Exterior wall colors should be compatible with the site and surrounding
buildings. Natural colors (earth tones found within the Vail area) should
be utilized. Primary colors or other bright colors should be used only as
accents and then sparingly such as upon trim or railings. All exterior
wall materials must be continued down to finished grade thereby
eliminating unfinished foundation walls. All exposed metal flashing, trim,
flues, and roof top mechanical equipment shall be anodized, painted or
capable of weathering so as to be non-reflective.
6. Roof surfacing materials shall be compatible with the site and
surrounding buildings. The use of wood shakes and metal roofs is
acceptable. however in no instance will metal roofs which reflect direct
sunlight onto an adjacent property be permitted. If metal roofs are used
they shall be surfaced with a low-gloss finish or capable of weathering to
a dull finish. Metal roofs shall generally have a standing seam in order
to provide some relief to the roof surface and be of a heavy gauge.
Asvhalt and fiberglass shingles shall be vermitted provided that they
weigh no less than three hundred (300) pounds per roofing square foot
and are of a design and color to be compatible with the requirements of
this Section.
Excerpt from the Vail Village Master Plan:
• Goal #1 Encourage high aualitv redevelopment while preserving the unioue
architectural scale of the Village in order to sustain its sense of community and
identity.
1.1 Objective: Implement a consistent Development Review Process to
reinforce the character of the Village.
1.2 Objective: Encourage the upgrading and redevelopment of residential and
commercial facilities.
• Goal #2 To foster a strong tourist industry and promote year-round economic
health and viabilityfor the Village and for the community as a whole.
2.1 Objective: Recognize the variety of land uses found in the 10 sub-areas
throughout the Village and allow for development that is compatible with these
established land use patterns.
2. 1.1 Policy: The zoning code and development review criteria shall
be consistent with the overall goals and obiectives of the Vail Village
Master Plan.
2.5 Objective: Encourage the continued upgrading. renovation and
maintenance of existing lodging and commercial facilities to better serve the
needs of our guests.
2.5.2 Policy: The Town will use the maximum flexibility possible in
the interpretation of building and fire codes in order to facilitate
building renovations without compromising life, health and safety
considerations.
• Goal #6 To insure the continued improvement of the vital operational elements
of the Village.
6.2 Objective: Provide for the safe and efficient functions of fire. police and
public utilities within the context of an aesthetically pleasing
resort setting.
Excerpts from the Lionshead Redevelopment Master Plan:
• 8.4.4. Exterior Walls
Materials (General)
As mentioned earlier, building materials should be carefully selected to recall the
heritage of our alpine antecedents, yet lookforward to the vision of Lionshead as a
modern resort community. The specific requirements and limited palette of major
building materials described herein are intended to reinforce the visual harmony
envisioned for the community and act as additional unifying thread for the resort.
Materials used at primary building elements-defined as those which exceed 500
square feet (SF) in wall surface area-shall recall and relate to the indigenous
materials of the area and enhance the sense of our Colorado mountain resort
heritage. They are described below according to their most appropriate locations
within the tripartite order of individual structures. Secondary building elements, or
those which cover an area of 500 SF or less, may be comprised of varying materials
to add design flexibility, encourage individual expression, and enhance visual
interest. They are not specifically listed within these Guidelines, but may include
materials such as vainted steel, canvas and similar textiles, colored unit masonrv.
and the like. Within this framework, creative use of materials is encouraged, but
patchwork" designs of inconsistent material locations or patterns should be
avoided. All secondary building elements will be approved at the discretion of the
reviewing body.
Base Materials
Materials selected for the bases of buildings must balance the transparency required
at retail shopfronts with the strong, anchoring elements needed to tie buildings to
their sites. That is, they must successfully integrate the notions of mass wall and
frame wall. In addition, they should offer both large- and small-scale texture at the
ground plane, to add varying levels of interest and heighten the pedestrian
experience. With this in mind, building bases shall be primarily constructed of
individual pieces or unit materials such as stone veneer. When using stone, veneers
should be selected which lend authenticity to mass walls-thin veneers or those
which avvear as mere surface avvliaue should be avoided. Battering may be used as
an additional-but optional--,design tool to visually strengthen the bases of
structures. As mentioned earlier, secondary elements within building bases may
incorporate accent materials, but these materials should be carefully selected to act
in concert with the rest of the architecture. Shopfronts and other special street-level
amenities have the most latitude with respect to material selection, but can be very
successful if constructed of hand-crafted, durable materials. These types of materials
can hold uv to the careful scrutinv of the street-level observer. along with the
physical abuse common to public ways. Acceptable accent materials include-but
are not limited to-wood, wrought iron. forged or formed metals. and etched glass.
Middle Wall Materials
The middles of buildings shall be constructed of neutral field materials such as true
stucco. EIFS. or wood. These types of materials help to establish the "quiet" or
"background" vertical surfaces necessary at the major wall planes which typically
make up the bulk of structures. In addition, they offer an interesting difference
between the dynamic nature of building bases and the more repetitive, subtle patterns
of building walls above street level. Materials such as stucco should be designed as
an expression of mass, rather than infill between structural members. Where
building walls meet roofs, materials which successfully integrate the tops of buildings
to their middles, such as wood in the form of brackets. rafter tails, and the like, are
most effective.
• 8.4.4. Roofs
Materials and Colors
Primary roofs shall be covered with a limited palette of unit materials to present a
coherent image for Lionshead. Approved materials for primary roofs include-but
are not limited to-metal shingles, cementitious shingles. concrete tiles, wood shakes
or shinales. and high-ouality asphalt shingles which offer acceptable colors and
depth. Metal shingles may be of copper (16 oz/SF minimum weight), terne metal, or
other materials with natural patina. Secondary roofs may be covered with metal
panels, in corrugated, rolled, or standing seam profiles. Primary roofs shall be in
neutral, earth-tone colors, with brown or gray tones-bright colors or reflective
materials are not permitted. Roofs may incorporate blends to achieve desired
colors-on-site mock-ups are required when blends are proposed. At retail levels,
accent colors are permitted for secondary roofs to add vitality to the streetscape.
Changes in roof materials or colors shall take place in logical locations, such as
changes in pitch or changes in plane.
LANGUAGE FOR SHARED LOADING/DELIVERY FACILITIES
¦ That the Developer provides a centralized loading/delivery facility for the use of all
owners and tenants within Special Development District No. 36. Access or use of
the facility shall not be unduly restricted for Special Development District No. 36.
The loading/delivery facility, including docks, berths, freight elevators, service
corridors, etc., may be made available for public and/or private loading/delivery
programs, sanctioned by the Town of Vail, to mitigate loading/delivery impacts upon
the Vail Village loading/delivery system. The use of the facility shall only be
permitted upon a finding by the Town of Vail and the Developer that excess capacity
exists. The Developer will be compensated by the Town of Vail and/or others for the
common use of the facility. The final determination of the use of the facility shall be
mutually agreed upon by the Developer and the Town of Vail.