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Home My WebLink About2001-06-19 Support Documentation Town Council Work Session VAIL TOWN COUNCIL TUESDAY, June 19, 2001 WORK SESSION 2:00 P.M. COUNCIL CHAMBERS NOTE: Time of items is approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. ITEM/TOPIC: Joint meeting with the PEC/DRB/TC re: proposed building materials in Vail Village. (1 hour) Bill Gibson Town of Vail Development Standards pertaining to allowable building materials ACTION REQUESTED OF COUNCIL: Provide staff direction to include in their work plan an evaluation and possible revisions to the Town of Vail Development Standards pertaining to allowable building materials. BACKGROUND RATIONALE: The Town of Vail Development Standards require the use of predominantly natural building materials on all buildings within the Town. Many natural materials such a wood siding and wood shakes have low fire resistance ratings and under certain circumstances do not conform with the requirements of the Uniform Building Code and the Uniform Fire Code. Synthetic building materials that have been designed to look like natural materials are now widely available. Many of these products are less expensive, provide greater fire resistance, and require less maintenance than natural materials. For these reasons, the Town has been receiving an increasing number of Design Review applications proposing the use synthetic building materials as an alternative to natural materials. Staff and the Design Review Board have a strong interest in evaluating the use of synthetic building materials as a means of preserving the intent of the Town 's Development Standards while addressing the life safety concerns of the Uniform Building and Fire Codes. STAFF RECOMMENDATION: As staff is requesting direction from the Town Council, there is no staff recommendation at this time. 2. Spaeth Design Discussion (15 min.) 3. 1-70 Noise Mitigation Discussion. (30 min.) Bob McLaurin 4. Review Council Critical Strategies. (15 min.) 5. Review Evening Meeting Agenda (5 min.) 6. Information Update. (10 min.) 7. Council Reports. (10 min.) 8. Other. (10 min.) 9. Adjournment. (4:35 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 6/19/01, BEGINNING AT 2:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 6/19/01, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 6/26/01, BEGINNING AT 12:00 P.M. WITH A WALK- ABOUT AT BOOTH FALLS Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. COUNCIL FOLLOW-UP TOPIC QUESTIONS FOLLOWUP L2001 1/23/01 PEDESTRIAN BRIDGE (TO THE EAST GREG H.: The load capacity continues to be an issue; is it Staff will supply estimate for replacement, removal, reinforcement, etc OF THE INTERNATIONAL BRIDGE) time to remove the bridge altogether, continue to monitor and control "load", or take steps to buoy up the foundation/support? 5115/01 EASEMENT W/CASCADE CLUB GREG H.: What is the status of the easement between the The final easement agreement, as revised, at the request of Cascade, has Diana Donovan town and Cascade in re: to construction grading at Donovan been forwarded to the General Manager of the Cascade for final review and Park? signatures. CWC has strict instructions to not cross over the property line until all approvals are granted. To insure that trespass does not occur, a construction fence and staking has been installed. George anticipates an executed agreement by Thursday. 5122/01 LETTER TO JOE MACY BOB: Prepare letter of thanks for Joe for his many years of Rod Slifer service to this community, the ski area, and the county. 6/12/01 EXTENDING IN-TOWN SHUTTLE TO BOB/MIKE ROSE: Can the in-town shuttle be extended to NATURE CENTER the Nature Center? Diana Donovan 6112/01 JOINT COUNCIL/WTCB BOARD OF MARY/PAM: Please schedule a work session to discuss the DIRECTORS MEETING proposed merging of the WTCB with the Chamber. 6/12/01 SITZMARK GARBAGE/GREASE PIT RUSS/GEORGE/BOB: Write letters to all restaurateurs Chuck Ogilby using the Sitzmark central trash/grease enclosure (to include, Blu's, Lancelot, Left Bank, Sweet Basil). F:\mcaster\bsaiter\agenda\followup\6-1 9-01 du June 19, 2001 - Page 1 1May;22 01 Q4:03p P.1 SPA.~ 1 H DESION 423 West 55th St-, NY, NY 10019 212.489.0770a Fax 212.265,6261 Sybil Navas ciz»il: idcfts@,spactkdesign.com Mayor Pro Tern Town of Vail City Council Dear Sybil, Please express to all who attended last week's meeting how delighted I was to present Spaeth Design's capabilities to the combined forces, and how pleased we are with the continued enthusiasm for our proposal. To ~mswer jOnie of the questions posed: of both sponsorships and whether there is enough lime remaining to do the full job this year, the answer is both a "yes" and a "no". "Yes" for the brainstorming week and "no" on the full execution of the plan. The problem does not rest so much on our own particular time schedule, but in the fact that most advertising schedules for national media and virtually all sponsorship commitments have already been made for this year. Corporations and their marketing departments usually plan at least one year in advance for this type of financial commitment. So we will need to contact them long before they've finalized any hard plans for year 2002. And...we will need a program to present to them. Which means that we have to start right now for 20021 Timing-wise, what we feel is the best approach for the period ahead is to I ruld the brainstorming week in the last week in August (week of August 27) to interview, i fact find, to come up with a design concept, game plan, budget, sponsors package and timeline. We would make a report in the committee at the end of the week and return in 30 days with the final plan. All of this would be in preparation to start presenting to potential sponsors the fall of this year. 1 When this all started, like you, we had hoped for a 2001 program. However, the process is complicated and considerable time has been lost. Nevertheless, the last thine, we.. want to do is cut short any opportunity to do it right, and therefore, the recommendation above. We sincerely hope this meets with everyone's approval and look forward to a positive response. Yours truly, SPAETH DESIGN, INC. Sandy Spaeth Cc: David Spaeth, Alan Waxenberg MEMORANDUM TO: Vail Town Council FROM: Bob McLaurin Town Manager DATE: June 15, 2001 RE: 1-70 Noise Mitigation During the Council's retreat several months ago, an item that was included in both the short term and long term goals articulated by the Council was the mitigation of the noise generated by traffic on 1-70. The Council recognized both the short term and longer term solutions would be necessary to solve this problem. The purpose of this memorandum is to provide you an update on where we are in addressing this issue. As we have discussed, solutions to mitigating the adverse impacts of 1-70 fall into three categories, short term, mid term and long term solutions. Short-term solutions include the following options- ¦ Enforce current speed limit. ¦ Lower overall speed limits (65 mph-55mph). ¦ Create differential speed limit for trucks and passenger vehicles. ¦ Enforce the state muffler law. ¦ Adopt state muffler law for TOV. ¦ Enforce the current noise ordinance. ¦ Restrict utilization of engine brakes. ¦ Stepped up enforcement. ¦ Port of entry ¦ Temporary scales Mid-term solutions include the following actions: ¦ Jersey barriers ¦ Quieter asphalt. Long-term solutions include: ¦ Noise Wails ¦ Cut and Cover Projects At the Council meeting on Tuesday, we will be prepared to discuss with you the policy implications of implementing one or more of the short term solutions identified previously. Obviously, there are some of these options which the Town of Vail can unilaterally implement, while others will require the consent and approval of the State of Colorado Department of Transportation and/or the Federal Highway Administration (i.e., speed limit changes, etc.) While we are prepared to implement substantial changes to noise enforcement on 1-70, this move will represent a significant policy shift from previous policies. In the past, it has been the Town of Vail's policy to not patrol the interstate. Rather, the town's resources for public safety have been utilized in the pedestrian villages and in the residential neighborhoods. Given the recent reductions in police staffing over the past three years, (approximately 6.5 FTE's) it will be very difficult to effect this change without adversely affecting services in the village and/or the addition of new full time employees. It has been suggested that we fund this enforcement through the utilization of overtime and that the fines generated by this enforcement would generate the revenue necessary to fund this enforcement. However, in addition to 6.5 FTE's reduced, the department is currently down approximately 3 positions and we are struggling to fill the existing shifts with overtime. Having said all this, we are prepared to do our best to help mitigate the adverse impacts of the interstate. TOWN OF VAIL Town Council Critical Strategies Action Plan September 2000- November 2001 Council Status Next Council Point of Contact/ Action Timeline Date Lead Employee Community Alignment & Partnerships ¦ Set CounciINRI 14 month Follow up meeting with VRI retreat held on 4/10. Bob McLaurin TBD Bob McLaurin working to set next meeting date with VRI. ¦ Begin report out to community at "Peer 14 month Additional meetings for 2001 TBD Suzanne Silverthorn Resort" meeting to be scheduled ¦ Redefine TOVNRI The Council needs to decide Task Force 14 month how it wishes to proceed on TBD Town Council this matter. ¦ Define desired outcomes by Process to be designed as Bob McLaurin creating a vivid 14 month next step in constituent TBD Suzanne Silverthorn description for 2005, Partnership efforts; 10 Russell Forest 2010, 2015, 2020 meeting with VRI ¦ Consolidate Conceptual site plan has Information Booths 14 month been prepared which consolidated info booths on TBD Town Council Town Hall site. Council needs to decide how it wishes to proceed on this project. Last printed 06/15/016:23 AM f/dheads/matrix Council Status Next Council Point of Contact/ Action Timeline Date Lead Employee • Work w/ Merchants to define approval 6 month We are attempting to Pam Brandmeyer procedures for schedule a facilitated TBD Bob McLaurin special events meeting with merchants and event organizers. 1-70 Noise Abatement 14 month • Complete wall mitigation ¦ Identify Options report to be completed 6/19/01 Greg Hall • Identify Funding for council. • Determine to what extent TBD Town Council the TOV is willing to fund noise mitigation • Noise wall solution being 6119101 Suzanne Silverthorn probed in TOV Citizen Survey 6 month Potential Short term solutions 06/19101 Bob McLaurin include, Lower overall speed Greg Hall limit, Differential Speed Limit Greg Morrison (for trucks, Enforce current state law on engine mufflers, Restrict engine brakes. Memo outlining policy implications being prepared Maintain natural Partnership Program with environment and town VRI infrastructure ¦ Water Quality ¦ Solid Waste On going Everyone ¦ Foster stewardship ENSAR & partnership 6 & 14 - Green Star Program months ¦ Noxious Weeds ¦ Achieve Disney standards • Disney Trip completed, report, council, forth • Reinstitute "Adopt-a- coming Path/Street" • Clean Pedestrian Areas ¦ Well lit, clean parking structures 2 Council Status Next Council Point of Contact/ Action Timeline Date Lead Employee ¦ Village Parking 14 month Council reviewed options on Structure (retail) June 4th. They directed staff TBD Town Council not to take further action on this project. They also wanted to confer with Rod Slifer who was not present at the meetina. ¦ Review Uniform Gary Goodell Building Code and 14 month Presentation to Council Mike McGee Fire Code occurred on 12/12. Staff 7/24/01 Tom Moorhead preparing appeals procedure. Greg Morrison 6 &14 Arts summit held on 6/4. ¦ Vail Center month Council to decide on program 6/19/01 Russ Forrest elements and schedule on 7/24/01 critical Bob McLaurin 6/19 date for deciding November . election 3 Council Status Next Council Point of Contact/ Action Timeline Date Lead Employee Special Events We are attempting to ¦ Solicit input from 6 month schedule a facilitated TBD Pam Brandmeyer event organizers meeting with merchants and Bob McLaurin event organizers. Currently available venues ¦ Identify additional 6 month identified and occupancy 6/12/01 Mike Vaughan venues load to be determined for each site by 5/01 (staff calendar). Wayfinding ¦ Install signage 6 month Underway (see 6/5 NA Greg Hall Manager's report for Suzanne Silverthorn complete update) ¦ Trail identifiers 6 month 7/01 installed by 7/01/01 Greg Hall Gregg Barrie ¦ Lionshead Public 6 & 14 Staff has been obtaining July 17th Russ Forrest Financing month input from Lionshead Bob McLaurin residents on financing Steve Thompson options. The Broomfield case Tom Moorhead has been resolved. Tom M. is reviewing the legal status of this financing tool. ¦ Site work underway ¦ Donovan Park 6 & 14 month Selection process for TBD George Ruther contractor underway Todd O I 4 Council Status Next Council Point of Contact/ Action Timeline Date Lead Employee Timber Ridge 6 month Council will receive legal 7/10/01 Allison Ochs ¦ Housing Zone opinion on 7/10 Bob McLaurin District Staff drafting recommended changes to Housing Zone District ordinance Fire Station Council discussed memo 6 month summarizing and framing 06/19/01 Bob McLaurin ¦ Decide on fire issues . Staff researching John Gulick station locations and questions posed by Council staffing. at 4-3 meeting. Red Sandstone 14 month Preliminarily Design Tom Kassel Athletic Field Complete. Final PEC 5/14 Greg Barrie and Final DRB 5/16 TBD Draft IGA compete, being Bob McLaurin reviewed by school district Red Sandstone Preliminary designs and cost Gymnastics Facility 14 month estimates complete. 7/17/01 Bob McLaurin 6 Council Status Next Council Point of Contactf Action Timeline Date Lead Employee In town Transportation 6 month NEXT Bus system installed ¦ Review alternatives and being implemented. Greg Hall to replace in town Public launch ceremony Mike Rose shuttle scheduled for 6/28/01 ¦ Explore possible funding partners Greg Hall (demo project) Mike Rose Staff will bring Mountain Bell RFPs due 6/14 at which time forward an Nina Timm 14 they will be turned over the applications for Russ Forrest month Housing authority. Housing rezoning and Authority to review and other land use select developer for the applications project by June 26t". when submitted by the Housing Authority Summary of Completed Actions ¦ Mission, Vision and Values Statement Posted in Council Chambers • Notification of Town's intent to strengthen partnership with Vail Resorts • Establishment of schedule for monthly Council "walkabouts"; four walkabouts held. ¦ Affordable Housing Zone District drafted and passed by Town Council ¦ Donovan Park Agreement for design services complete ¦ Donovan Park zone change approved ¦ Vail Center 501(c)(3) formed • 1St Community gathering held (peer resort report-out) • 2"d Community gathering held (peer resort report-out) • TOVNRI Retreat held ¦ Completion of special event "shadowing" by Greg Moffet • Parking Pay-in-Lieu revisions completed ¦ Meeting held with Eagle County Commissioners, re: employee generation and capital projects Unfunded Capital Projects ¦ Ruins Housing Project ¦ West Vail Lodge ¦ Information Center ¦ Lionshead Public Improvements ¦ Vail Center Improvements ¦ 1-70 Noise Abatement ¦ Gymnastics Facility ¦ Gore Creek Sediment Clean Up ¦ Consolidated Municipal Site (to include: All current uses plus underground parking, information center, affordable housing , 2 company fire station) 7 ¦ NEXT bus system for Outlying Routes 8