HomeMy WebLinkAbout2001-08-14 Support Documentation Town Council Work Session
VAIL TOWN COUNCIL
WORK SESSION
TUESDAY, AUGUST 14, 2001
1:00 P.M.
TOV COUNCIL CHAMBERS
NOTE: Times of items are approximate, subject to change, and cannot be relied
upon to determine at what time Council will consider an item.
1. ITEM/TOPIC: Fire Services Update. (45 min.)
John Gulick
2. Craig Davis - 10 year Anniversary (10 min.)
3.
Russ Forrest ITEM/TOPIC: Review of Public Improvements in the Lionshead
Master Plan. (45 min.)
ACTION REQUESTED OF COUNCIL:
Provide input on public improvements identified in the Lionshead
Master Plan
BACKGROUND RATIONALE:
The purpose of this worksession is to review the public projects
proposed in the 1999 Lionshead Master Plan. In 2000, the Town
adopted new zoning for the Lionshead Area which provides
incentives for private developers to implement the plan on private
property. The Town will need to be prepared to move forward with
public improvements at the time the Gondola building moves
forward with applying for building permits. Staff would like to review
the proposed public projects and the timing of those projects in
relationship to anticipated private development. Staff would
recommend discussing the financing at a follow-up meeting after
Council has evaluated and provided input on the public projects.
4. ITEM/TOPIC: New Year's Eve - Set alternative entertainment
Greg Morrison agenda with budget. (15 min.)
5.
Bill Gibson ITEM/TOPIC: The purpose of this worksession meeting is to
provide the Town Council with a summary of the August 1, 2001
DRB/PEC joint work session meeting on the building materials
discussion, to request any additional direction the Town Council my
have on this subject, and to outline the anticipated next steps in the
review process. (20 min.)
ACTION REQUESTED OF COUNCIL:
Provide staff with any additional direction the Town Council may have
at this time.
BACKGROUND RATIONALE:
See memorandum to the Vail Town Council dated August 14, 2001.
I
STAFF RECOMMENDATION:
There is no staff recommendation at this time.
6. PEC Report. (5 min.)
7. Review Critical Strategies. (5 min.)
8. Information Update. (10 min.)
9. Council Reports. (10 min.)
10. Other. (10 min.)
11 Executive Session - Personnel Matters and Land Negotiations.
(1 hour)
12. Adjournment. (4:55 P.M.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BE ON TUESDAY, 8/21/01, BEGINNING AT 2:00 P.M. IN TOV COUNCIL
CHAMBERS.
THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING
WILL BE ON TUESDAY, 8/21101, BEGINNING AT 7:00 P.M. IN TOV COUNCIL
CHAMBERS
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BE ON TUESDAY, 8/28/01, BEGINNING AT 11:30 A.M. WITH A
NEIGHBORHOOD WALK-ABOUT AT ELLEFSON PARK. THE WORK SESSION
WILL BEGIN AT 1:00 P.M. IN THE TOV COUNCIL CHAMBERS.
Sign language interpretation available upon request with 24-hour notification.
Please call 479-2332 voice or 479-2356 TDD for information.
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COUNCIL FOLLOW-UP
FTopic QUESTIONS FOLLOWUP
2001
6/26/01 VRD PARKING SPACES AT FORD COUNCIL: Agreement was reached for Council to
PARK observe and review these signed spaces for a possible
Piet Pieters continued allowance of not moving them to the east lot.
(Kevin/Rod: Piet said they are requesting this because
it is very difficult to monitor the spaces, as is, and if
they're in the east lot, staff will not be able to see them.)
6/26/01 BLACK GORE BRIDGE GREG H.: Coordinate w/Pam Hopkins on a suitable
Diana Donovan light design that is in accordance w/approved safety
guidelines.
6/26/01 NEWSPAPER BOXES SUZANNE/LARRY: Place a sign at the Ore House, Larry is waiting to hear back from Steve Pope of the Vail Daily with
once boxes are removed, directing customers to the suggested language for the sign.
nearest location for publications.
7/17/01 SALES TAX ON SKI LOCKERS ALLEN CHRISTENSEN: Can we extend the rental
Council period for sales tax collection beyond thirty days?
7/17/01 LAND LEASE FOR TOV NINA/RUSS: Why do projects other than the Vail Red Sandstone does not pay a lease payment because the land was
AFFORDABLE HOUSING PROJECTS Commons not pay land leases to the town, e.g., Red actually conveyed to the HOA. The Water & Sanitation District
Kevin Foley Sandstone, North Trail Townhomes, etc. owned 2/3rds of the land and that was how the deal was structured.
At the NTTH a nominal ($1/yr) lease rate is collected. The land was
not conveyed to the HOA because much of the park sits on the land
that was needed to comply with zoning for the housing units. With
only six units up there and the park sitting on "housing land", it was
decided to only charge $1/yr. This lease rate is in effect for 10 years
and then the Council has the ability to change the lease rate with six
months notice to the HOA.
7-24-01 BIGHORN MOTEL (formerly) EAST I DAVID RHOADES: Another one for "the list"!" This David Rhoades will locate this property and report back to Council.
VAIL property is owned by the Sonnenalp for employee
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August 14, 2001 - Page 1
COUNCIL FOLLOW-UP
TOPIC QUESTIONS FOLLOWUP
2001 -
Council Susan Pollock housing. Complaints were made re: trash, weed
problems, and it is looking generally unsightly and
unkempt.
7-24-01 4957 JUNIPER LANE, WEST HALF DAVID RHOADES: The list and the letter: Exterior of Matter referred to Gary Goodell to review for Building Code violations.
the building is a mess, including deteriorating facia,
siding, holes in the deck surrounding the hot tub.
Owner: Hugh Ferdows, SCIC, INC., 801 Corporate
Avenue, Lamar, CO 81052.
7/24/01 COUNCIL ATTENDANCE LORELEI: Include in prospective Council petition
Diana Donovan packets the importance of attendance at all work
session and evening meetings.
F:lmcasterlbsalterlagendalfollowu p18-14-01 du
August 14, 2001 - Page 2
MEMORANDUM
TO: Vail Town Council
FR: Bob McLaurin
DT: August 10, 2001
RE: Fire Service Issues
Last April we presented a report to the Council outlining fire service needs within
the Town of Vail. This report identified deficiencies in Vail's existing fire service
and outlined alternatives for addressing these shortcomings in fire service. This
discussion generated a number of questions from the Town Council.
This memorandum answers each of the nine questions posed by the Council
when we last discussed this issue.
Is the Town of Vail leaallv responsible for resoondina to accidents on 1-70?
The service area to which the Vail Fire Department responds to calls extends
from the west side of Vail pass (Mile Marker 190) to Dowd Junction (Mile Marker
171). The corporate limits of the town are located within the service area from
Mile Marker 172 to Mile Marker 182.
The Interstate between these two points is within the Town of Vail's jurisdiction
and therefore our responsibility. The area between Mile Markers 182-190 and
171 -172 are outside the town limits and therefore the town has no legal
responsibility for responding to accidents in these areas. However the Town of
Vail is the closest provider of emergency services. Exhibit A is a map illustrating
this data.
What is the breakdown between calls within the town limits and outside the
town limits?
The following table illustrates calls for service on the interstate. The table breaks
these calls into those within the town limits and those outside the town
boundaries. As indicated on the table, the areas outside the corporate
boundaries generate more calls than those within the town. This is obviously
caused by the steep grades on Vail Pass and the icy conditions associated with
Dowd Junction.
CALLS FOR SERVICE
INTERSTATE 70
1998 -2001
DOWD JCT VAIL VAIL PASS
(mm 170-171) (Mm 172-180) (mm 181-190)
1998 50 39 144
1999 28 30 164
2000 39 63 183
2001 * 25 17 94
Is the west end of Bellflower included in the Fire Protection District and do
they oav the property tax associated with this district?
No. These areas are not within the Fire Protection District and do not pay the
taxes associated with the district. The Vail Fire Department responds to calls in
these areas. The town bills the responsible party at the same rates as calls on
Vail Pass and Dowd Junction. Exhibit B shows these areas.
Compare the staffina_ of the Vail Fire Den_ artment with other mountain resort
communities.
The following table shows staffing levels for several resort communities on the
Western Slope.
Department Staffing ISO Call Load Stations
Eagle River 22 5 2000 5
Breckenridge 18 4 2000 3
Aspen 3 paid
40 vol 5 440 3
Vail 16 5 2000 2
What is the value of land on which the main Vail fire station is located?
A recent appraisal assessed the value of this parcel at $500,000.
y Data from 1/1/2001 through 6/30/2001)
Does not include EMS calls
Explain how Fire Protection District collects for fire protection services.
The Eagle Fire Protection District is funded by a property tax assessment. These
taxes are collected by Eagle County (which charges a 1 % collection fee) and
passes these fund to the Fire Protection District.
How will the town fund the ooeratina costs of a new fire companv?
The annual operating cost for the additional fire company is expected to cost
approximately $250,000. Approximately 85% of these cost are the six additional
firefighters who will staff the new station. The balance of this cost is the cost of
building maintenance, utilities and training expenses.
Like other public safety expenditures, these costs will be borne by the General
Fund. We have carried this operating cost in the five-year Model several years
now. Some of the previous budget reductions and staffing reductions were made
to help fund these new positions.
The capital cost of a new fire station could be funded through Certificates of
Participation.
Compare ISO ratinas from comparable areas.
As discussed in April ISO ratings affect the rates paid by residential and
commercial property owners for fire insurance. The Council wanted to know how
Vail's ISO rating compared to surrounding areas and to other resort towns. The
following table illustrates this data.
ISO CLASS RATINGS FOR SELECTED JURISDICTIONS
Jurisdiction ISO Ratinq
Town of Vail 5
Eagle River Fire Protection District. 5*
Town of Eagle 5/9
Town of Aspen 5/9
Red White & Blue Fire District (Breckenridge) 5/9
Keystone 4
Glenwood Springs 4
Copper Mountain 4
Gypsum 5/9*
Lake Dillon 4
* This includes portions of the "new" district. It is anticipated that once ISO completes their
evaluation, outlying areas will receive a Class 9 rating. Fire Chief Charlie Moore indicated it is the
intent of the Board to achieve a Class 4 rating within the next two years.
Gypsum is expected to be reclassified to Class 4/9 in the fall of 2001.
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EXHIBIT A i
!MM-,MI LG. Marker
Vail Fire Department Service Area* IL I --'b
Gore Leek 1
Vail, Colorado ~
I MM.176 I I MM.180
y ~
~YcCoVerage eXteYldS
a to Mile Maier 111 ,
(nowd Junction)
to the west. y
MM.1731 f \
Coverage eXtend5
to mile Maker 190 b
C Vail ra55) to the east.
A
ru~x r Mw~mx~
1~ RoiarsdbulkDap*ImlaF(.w.u+h~l7e~eYq.etS/5/ZOA
Exhibit B
Town Boundary Map
Highland Meadows (not within the TOV)
Marriot Streamside (not within the TOV)
Elliot Ranch (not within the TOV)
n
/\/Town Boundary
Subdivisions
Intermountain (not within the TOV)
M
To: Vail Town Council
From: Staff: Russ Forrest
Date: August 7th, 2001
Subject Discussion on Lionshead Public Improvements
1. PURPOSE:
The purpose of this worksession is to review the public projects proposed in the
1999 Lionshead Master Plan. The Lionshead Master Plan area extends from
Dobson Ice Rink to the Old Town Shops (See attachment A). Staff would like to
review the proposed public projects and the timing of those projects in
relationship to anticipated private development. Financing sources are reviewed
at the end of this memo but staff would recommend discussing the financing at a
follow-up meeting after Council has evaluated and provided input on public
projects. Specifically staff would like to request that Council:
• Review the problem statement and objectives. Concurrence with these
objectives is critical to moving forward in discussing public and private
improvements in Lionshead. It should be noted that there was and still
appears to be broad support for the implementation of the Lionshead Master
Plan.
• Provide staff with input on the critical public projects to implement. Staff has
provided a score sheet to rank the various projects on a scale of 1 - 5 with
five being the highest priority during or after the worksession. Staff would
then synthesize that input and summarize the high priority actions and review
the specifics of financing options at the next available worksession.
2. LIONSHEAD MASTER PLAN PROBLEM STATEMENT AND OBJECTIVES
2.1. Lionshead Redevelooment Problem/Oooortunity Statement:
Lionshead lacks the charm, character, appeal and vibrancy expected
of a world-class resort. It lacks a sense of arrival and sense of place.
Pedestrian flow through the mall can be confusing and disconnected.
The architecture lacks a unique identity or reference to Vail's historical
antecedents or its alpine environment.
' Many of the buildings are physically aging and functionally under-
utilized, resulting in negative impacts to property values, private
1
profits, and public revenues. Potential hospitality, retail and
recreational uses, and community amenities are unmet or unrealized.
It would be short-sighted to ignore these conditions and do nothing.
The opportunity exists for the public and private sectors to act
collaboratively to renew and revitalize this important component of our
community.
2.2 Lionshead Redevelopment Policv Obiectives:
Objective 1. RENEWAL AND REDEVELOPMENT
Lionshead can and should be renewed and redeveloped to become a warmer,
more vibrant environment for guests and residents. Lionshead needs an
appealing and coherent identity, a sense of place, a personality, a purpose, and
an improved aesthetic character.
Objective 2. VITALITY AND AMENITIES
We must seize the opportunity to enhance guest experience and community
interaction through expanded and additional activities and amenities such as
performing arts venues, conference facilities, ice rinks, streetscape, parks and
other recreational improvements.
Objective 3. STRONGER ECONOMIC BASE THROUGH INCREASED "LIVE
BEDS"
In order to enhance the vitality and viability of Vail, renewal and redevelopment in
Lionshead must promote improved occupancy rates (i.e., "live beds" or "warm
pillows") and the creation of additional bed base through new lodging product.
Objective 4. IMPROVED ACCESS AND CIRCULATION
The flow of pedestrian, vehicular, bicycle and mass transit traffic must be
improved within and through Lionshead.
Objective 5. IMPROVED INFRASTRUCTURE
The infrastructure of Lionshead, including streets, walkways, transportation
systems, parking, utilities, loading and delivery systems, snow removal and
storage, and other public and private services must be upgraded to meet the
capacities and service standards required to support redevelopment and
revitalization efforts and to meet the expectations of our guests and residents.
Objective 6. CREATIVE FINANCING FOR ENHANCED PRIVATE PROFITS
AND PUBLIC REVENUES
Redevelopment in Lionshead must be undertaken in a financially creative, but
feasible, manner so that adequate capital may be raised from all possible
sources to fund desired private and public improvements.
2
3. LIONSHEAD PUBLIC IMPROVEMENTS
Attached is Chapter Nine from the Lionshead Master Plan which reviews the
complete list of projects (See Attachment B). The following is a list of high
priority projects described in the Master Plan. In 2000, the Town adopted new
zoning for the Lionshead Area which provides incentives for private developers to
implement the plan on private property. The following is a description of the
public improvements that were approved in the Master Plan that are intended to
be built as private redevelopment occurs. Many private property owners have
engaged designers to evaluate opportunities but significant redevelopment most
likely will not occur until the core site or Gondola building is redeveloped. The
Town will need to be prepared to move forward with public improvements at the
time the Gondola building moves forward with applying for building permits.
3.1 North Dav Lot/Transit Center
Issue/Challenge: There are four modes of traffic currently at the east Lionshead
Circle entrance: pedestrian, skier drop-off, loading and delivery, and hotel shuttle
van drop-off. This creates an unsafe situation and an unattractive guest entrance
to the Lionshead retail area. Pedestrians currently have to negotiate through
through delivery trucks and cars to cross from the parking structure to the
Lionshead retail area.
Solution/Timing: The Master Plan recommends relocating the loading and
delivery uses and the skier drop off (cars and vans) to the North Day Lot. This
was a critical action in the Lionshead Master Plan that is to occur with the
development of the Gondola building. The development of this transit center
would also trigger acceleration and deceleration lanes on the Frontage Rd. The
North Day lot is owned by Vail Resorts. The cost for this improvement is
estimated at $15 million without land cost. One'of the other primary reasons for
creating a transit center on the north day lot is to create a major new point of
entry into the pedestrian/retail core.
w
ri,W v~lOF:1H DAY LOT
FL a~ - TRANSIT CIN"
" si 7FtT11 MALL
YEii} STRtA,N P0RTAL
North Day Lot/Transit Center
3
3.2 East Lionshead Pedestrian Portal:
Issue/Challenge: By moving loading and delivery and skier drop off to the north
day lot, a safer more attractive pedestrian crossing can be made across East
Lionshead Circle.
Solution/Timing: Implement the Lionshead streetscape plan for the East
Lionshead pedestrian portal. This needs to be done both in conjunction with
redevelopment at Vail 21 and with the Gondola site. In addition a back-up or
supporting loading and delivery facility is possible on the west end of the
Lionshead Parking Structure. If the development of a new transit facility on the
north day lot is not possible in the required timeframe, then a relatively
inexpensive loading and delivery facility on the west end of the parking structure
would be possible. A trade-off to consider with this location for loading and
delivery is that the Vail Center contemplated putting the skatepark on the west
end of the parking structure. Total cost for the portal is approximately $3 million
(this does not include a loading and delivery area on the west end of the parking
structure).
r r'~'' r t Af .
Syr
I PVC{---/
fl 1 V itAt
1_ L
East Lionshead Circle SE corner of parking structure
3.3 East Lionshead Circle
Issue/Challenge: The Lionshead Master Plan identifies the need to improve the
streetscape along East Lionshead Circle and to connect to the West Meadow
Drive streetscape program to facilitate a smooth and pleasant pedestrian
connection between the two villages.
Solution: The estimated cost for improved streetscape and landscape between
the East Lionshead Portal and Dobson was approximately $1 million. The Plan
also proposed a retail frontage along the south side of the Lionshead Parking
4
Structure. It was contemplated that this land could be provide to a developer that
would create 152 floor retail development. This area has also been identified for
use by the Vail Center for youth recreational programs.
k ~ } r r rE
xn~h_ ~ s r r' f
FAST MALL
East Lionshead Circle-south of the Lionshead Parking Structure
3.4 Frontaae Rd Improvements
Issue/Challenge: The Lionshead Master Plan transportation analysis assumed
that with complete build out of Lionshead there could be 589 additional dwelling
units and 93,000 net square feet of commercial uses. This could generate an
additional 160 trips into Lionshead during AM hours and 340 trips during PM
hours.
Solution/Timing: Additional trips are mitigated by the transportation facility on the
North Day lot and acceleration and deceleration lanes on the Frontage Road. In
addition, the Plan calls for landscaping along the Frontage road and landscaped
medians. Since the plan was adopted, the Town has discussed parallel parking
that would need to be designed. Total cost is $15 million. Payment for the
Frontage Road was assumed to come from the Town, private development, and
the Colorado Department of Transportation. The Marriott and the antlers have
committed to the cost of Frontage Rd. improvements based on their estimated
trip generation. The total cost to the Town could be as low as $5 million if CDOT
and private development provided 66% of the funds to pay for the improvements.
,,,<w° rat 1#~ f. 1 T!1 ! 1'.L
• , N~"' f LJF `.rF q•.l PO F:T l.I.
Frontage Rd Lionshead Parking Structure to West Lionshead Circle
5
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3.5 Pedestrian Mall Streetscaoe Improvements
Issue: The first objective of the Lionshead Master Plan states `°Lionshead can
and should be renewed and redeveloped to become a warmer, more vibrant
environment for guests and residents. Lionshead needs an appealing and
coherent identity, a sense of place, a personality, a purpose, and an improved
aesthetic character. "
Improving the streetscape and having property owners construct to the build to
line will create an exciting retail environment, which will be critical to the success
of Lionshead Redevelopment.
Solution: The plan calls for the development of 91,000 square feet of new
streetscape and landscape. The estimated cost for this improvement includes
the cost of heated pavers. However, further discussions are needed to
determine if from an environmental standpoint the area should be entirely
heated. This work should be done in conjunction with adjacent redevelopment.
The total cost is approximately $9 million. The Plan does assume that private
developers would significantly off set
this cost. This contribution could be y,~ y - r', _ ? t F
as much as 100% of the public
improvements directly adjacent to the s
property. However, since it will not be
possible to plan the timing of private :4-
-
development it is anticipated that the 1 tt eta ` SfR
: ~Pk0E5t~:tAt
Town could pay up to 50% of the PLAN`
streetscape improvements. Therefore { r
the total Town investment in this part t;~ ~`rc
of the project could be approximately
$4.5 million. t
New plaza directly south of the North Day Lot
3.6 West Lions head Circle b r. V. _ zl~
a yr
Issue: West Lionshead Circle will be the main C
entrance to a new high end hotel on the current.".
Gondola Building site. Appropriate streetscape 1?'~-:'
improvements are needed to support both the
pedestrian traffic and provide the necessary
, 11
aesthetic for a high end hotel. In addition` ` L'f
resurfacing of the West Lionshead Circle would be,` r~ r
t"
included in this component of the project.
{ L w
Solution: Implement the streetscape plan for West AF A~ f ti
Lionshead Circle that includes a primary and
secondary pedestrian walkway with furnishings, lighting, and landscape improvements. Cost is~
approximately $1.5 million for this project.
West Lionshead Circle
6
to new hotel
However, the plan contemplates that 100% of this cost would be met by private
developers.
3.7 Parkina
The Lionshead Master Plan recognizes the need for additional parking in
Lionshead and Vail as a whole. Two sites were identified for additional parking.
First the Plan suggests an additional deck on the Lionshead Parking Structure.
This has a cost of $14.5 million. Second, the plan recommends was creating
additional public parking in West Lionshead in conjunction with Vail Resorts
development of either the West Day lot or the Holy Cross Site. Additional
discussions are occurring with the parking task force on a short term and long
term set of solutions for addressing parking demand.
3.8 Gore Creek Improvements/Passive Recreation Area
There was interest in the plan for creating recreational opportunities within the
streetscape plan and enhancing Gore Creek. One specific idea was to improve
the wetland area across Gore Creek from the Born Free Lift. This area has been
improved since the completion of the plan by closing social trails, weed
abatement, and planting wetland species. There is a Lionshead Park in the
proposed RETT Budget for 2004 for approximately $790,000.
4. SUMMARY OF POTENTIAL FUNDING OPTIONS
After the Town Council determines the highest priority public projects to implement in
Lionshead it then is important to evaluate the various financing options. Staff will review
each option in greater detail at the next available worksession. The following table
provides a summary of the various funding options.
IOption Value Pros Cons
Debt Service or Cash $4 million is It does not require a • This source of
using the Capital available per new revenue source funding is
Projects Fund year. This It could finance the inadequate to pay for
source of funding streetscape Frontage Rd
might be improvements, which improvements and
adequate for is critical for the North Day lot
funding the $4 improving the retail transit facility
million in environment. Lionshead
streetscape improvements would
improvements compete with other
over several capital projects.
vears.
General Mill Levy 1 mil increase = Straight forward Most likely would not
Increase: (Property $13-$14 million process for election be successful if there
Tax) This requires a in bonding Everyone in Vail are other competing
vote of registered capacity pays questions on the
voters in Vail. assuming a 25 ballot i.e. Vail Center
year loan It is a new tax
• Residents outside of
Lionshead may
argue this does not
directly support their
Dropertv.
7
Option Value Pros Cons
Business 1 mil increase in Inadequate tax base
Improvement District, Lionshead would • More secure fund for for significant debt
or a Special generate bonding service.
Improvement District $58,000/year in People that benefit Significant new
or a special debt service most pay for the property tax for
assessment: These payment costs owners in District.
are all tools to increase 6 Cost would be
property tax within the 1 million/yr. debt passed on, most
geographic area that service payment likely, to businesses
the improvements are for 25 yr. _ $10 leasing property.
occurring. They require million
a vote of property
owners within the
district
• Straight forward Sales Tax is already
Sales Tax - Requires a I% increase in process for election high compared to
vote of all registered sales tax = $3.8 • Everyone in Vail pays other Colorado
voters million/year or jurisdictions.
$34 million in
bonding
caDacity
Tax Increment Tif is not a new tax. It generates revenue based on projected
Financing (TIF) increases in property values and sales tax. Instead of new
incremental property or sales tax going to other taxing entities
(county, schools) they would go to pay for improvements in the
district. The other taxing entities still make the same amount of
revenue that they did prior to the formation of a district. There are
two ways to create a TIF district: 1) Urban Renewal Authority and
2) a Downtown Development AuthoritV•
Urban Renewal Could generate Not a new tax to Requires a
Authority (URA): A $29 million if property owners declaration of blight.
URA requires the Town fund used both Requires 1 vote when • Property owners
to create a plan that sales and ready to bond by concerned about
identifies the property tax. registered voters property being
improvements and a It would only Does not require the declared blighted
district. Then Vail generate $16 creation of another and condemnation.
registered voters must million if property political body County has not
approve of the Town tax is used been supportive to
issuing debt. date.
Down-Town Could generate Requires a resolution • Requires a vote of
Development $29 million if to prevent blight all property owners
Authority (DDA): fund used both versus declaring in the District to
Requires a vote to sales and blight. create the District
create the District and a property tax. There are no and a 2`b vote to
vote to issue bonds. It It would only additional bond
also involves creating a generate $16 condemnation Requires a separate
separate board to million if property powers with a DDA. board to manage
oversee the revenue tax were used. All property owners in TIF fund.
and the capital projects district get to vote - County has not
called out for in the this is a positive to been supportive to
plan. Property owners, some homeowners date. The County
time-share owners, and and not to others. clerk considers this
individuals holding a significant
leases in the district logistical problem.
vote in a DDA.
8
5. WORKSHEET FOR RANKING PUBLIC IMPROVEMENTS
The following table is a summary of the public improvements. Please rank each
use based on how critical you believe the action is to the implementation of the
Lionshead Master Plan. Please use the following scoring for the project: (1)
would be the least important; 3 is moderately important; and a 5 would mean it is
one of the most important actions.
Improvement Cost Other Rank (1=
Sources of least
funds/Cons important &
iderations 5=most
important
North Day Lot: A significant safety issue is the $ 12 Requires VR
congestion and conflicts located between the million cooperation
Lionshead Parking structure and the entrance to to use the
the Lionshead Mall. The solution is to create a land
new loading and delivery, skier drop-off facility,
and shuttle van delivery point at the North Day
lot. This is on Vail Resorts land and will require
the ski companies cooperation.
East Lionshead Entrance/ Streetscape: This $3 million
includes a new streetscape entrance and a new
bus drop-of facility for the in-town shuttle.
East Lionshead Circle: Streetscape $ 1 million
improvements alona East Lionshead Circle.
Frontage Road Improvements: This would pay $ 15 CDOT &
for necessary improvements in the Frontage Rd million/ private
to accommodate turning lanes and improved TOV cost developer
landscaping along the road. Most of these could be funding is
improvements are necessary for public safety. as low as possible
$5 million
Lionshead Pedestrian Improvements: This $9 million Assumes
includes new pavers and heated systems in the total cost. 50%
Lionshead pedestrian mall. This will implement TOV cost contributions
the Lionshead street-scape plan. could be by private
$ 4.5 developers
million
West Lionshead Circle: This would pay for $1.5 Cost should
streetscape improvements from the Frontage Rd million be born by
to the Gondola Building. private
developers.
New Plate on Lionshead Structure: 350 new $14.5
spaces on a new plate of parking above the million for Other less
existing parking structure. a new expensive
plate options may
be available
Gore Creek Improvements and Passive $790,000
Recreation budgeted
in RETT
for 2004
9
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LIONSHEAn
REDEVELOPMENT
Attachment B
CHAPTER 9 IMPLEMENTATION
CHAPTER 9
Implementation
The intent of this chapter is to provide guidance to the Town of Vail as it seeks to implement the
recommendations of this master plan. The recommendations regarding priorities, phasing, and
timing are intended to be flexible, not binding, so that the community can adapt the plan to .
changing conditions and priorities. The project priorities listed below are divided into public and
private improvements, although many projects will be implemented through joint public and
private financing efforts.
9.1 Project Prioritization
9.1.1 Public Improvements
The following list of major public improvements outlined in previous chapters
suggests priorities based on the relative importance of projects and the
interrelationships among them. (The plan acknowledges. however, that other
variables also influence future implementation decisions, including construction
costs and funding availability. For example, the construction of a Gore Creek
recreation path bypass is not as critical to the implementation of the master plan as
the north day lot transportation center, but it might be built sooner because of its
lower cost and access to RETT funds.)
9.1.1.1 North Day Lot Transit Center
This component is essential to the implementation of the Lionshead
Master Plan because:
a. It is-a prerequisite for other critical projects.
It will be impossible or very difficult to proceed with other
essential projects prior to the construction of the transit center,
among them:
The East Lionshead Pedestrian Portal. A critical component of
the pedestrian portal is the removal of the existing skier drop-
off, service and delivery, and local/ regional shuttle activity.
The master plan relocates all of these activities to the north day
lot transit center. The existing level of service and delivery
traffic can be accommodated in the proposed surface facility on
the west end of the parking structure. but this is a short term
solution that does not provide for expanded service and
delivery needs.
LIONSHEAD REDEVELOPMENT MASTER PLAN PAGE 9-1
CHAPTER 9 IMPLEMENTATION
• Concert Hall Plaza Redevelopment. The master plan
recommends the removal of the existing Concert Hall Plaza
transit stop in order to create a larger redevelopment parcel and
,to enhance the west Lionshead pedestrian portal. Although this
transit stop could be eliminated today: it will likely be replaced
in the north day lot transit facility.
• Vail Community/ Civic Center. It will be difficult to remove
the charter buses from the future civic center site before a new
pick-up and drop-off point is created at the north day lot transit
center.
• Retail Expansion. Retail expansion in the Lionshead pedestrian
core will necessitate the creation of new service and delivery
facilities, which the master plan recommends locating at the
north day lot transit center. In addition, a significant amount of
current service and delivery traffic on West Lionshead Circle
that now occurs illegally in the fire lane south of the Landmark
Townhomes and in the street would move to that facility.
b. It will energize a new corridor into Lionshead from the north.
One of the primary reasons for a transit center on the north day lot
is to create a major new point of entry into the pedestrian/ retail
core. The influx of additional pedestrian traffic generated by the
transit center will energize the western end of the core area and
make retailers there more successful.
c. Future transit implications
If any future technology transit system connects through the
Lionshead resort core in the future, the North Day Lot
transportation center will play an integral role in connecting to and
providing for a central transit stop in Lionshead.
9.1.1.2 The East Lionshead Pedestrian Portal
The East. Lionshead pedestrian portal is the single most heavily utilized,
point of entry into Lionshead and Vail as a whole (based upon skier
numbers accessing the mountain). The implementation of the master
plan recommendations for this portal will significantly affect the
character and visual perception of the study area.
9.1.1.3 The West Lionshead Pedestrian Portal
The West Lionshead pedestrian portal is critical to the functioning of
the retail core, but it is dependent on the redevelopment of at least one
private property (Concert Hall Plaza). It is strongly recommended that
the Town of Vail work with the owners of this property to facilitate its
redevelopment.
PAGE 9-2 LIONSHEAD REDEVELOPMENT MASTER PLAN
CHAPTER 9 IMPLEMENTATION
9.1.1.4 Public Space Improvements in the Pedestrian/ Retail Core
Virtually equal in importance to the two portals into Lionshead is the
quality of the pedestrian/ retail mall itself. The recommendations
made in the site design guidelines for the primary pedestrian mall are
critical to this improvement. It is recommended that the adjacent
property owners, including but not limited to Vail Associates,
participate in planning and funding the implementation of these
improvements as they redevelop or expand their properties.
9.1.1.5 Sidewalk and Streetscape Improvements
Enhancements to Lionshead's streets and pedestrian circulation
patterns are important both functionally and visually. Rather than
undertaking the major improvements by itself, the Town of Vail is
advised to ask for the financial participation of adjacent properties as
they redevelop or expand.
9.1.1.6 Development on the South Face of the Parking Structure and East
Lionshead Circle Streetscape
This project includes two important elements: the creation of a
retail/commercial and housing component and the enhancement of the
East Lionshead Circle pedestrian corridor. Although these projects can
stand alone, or could occur prior to adjacent projects, they are closely
related to the East Lionshead pedestrian portal, the Vail Civic Center,
the addition of parking decks to the existing parking structure, and the
Streetscape connection along West Meadow Drive to Vail Village.
The Town of Vail's efforts to promote housing for locals causes these
projects to take on a higher priority.
9.1.1.7 South Frontage Road Realignment and Improvements
The improvement of South Frontage Road, including widening and
acceleration/deceleration lanes, will become more critical as existing
properties redevelop and add density. The timing of roadway
improvements depends not only on the pace of redevelopment but also
on the ability to finance the improvements. Decisions about realigning
the road are contingent on the development plans for the west day lot
and the Vail Associates service yard. It is likely that the improvements
will happen in significant phases. Imposition of impact fees on projects
that add density or traffic volume to Lionshead is one means to secure
long-term funding. It is important to note. however. certain
improvements are needed now (acceleration/deceleration lanes,
signage), making it more difficult to charge those expenses to future
projects.
LIONSHEAD REDEVELOPMENT MASTER PLAN PAGE 9-3
CHAPTER 9 IMPLEMENTATION
9.1.1.8 Parking
Current needs may justify expansion of 500 parking spaces town wide
today, but further study of future parking demand may be needed to
verify this. Additional decks on the'existing structure or a new public
structure in west Lionshead may be necessary when the Vail Civic
Center is constructed or development occurs on the west day lot and i
the Vail Associates service yard. In any case, the development of the
west day lot will necessitate replacement of this existing private
parking with either structured parking or an adjacent surface lot. If
future parking studies demonstrate a need for significant public
parking in the west Lionshead area, a joint venture between Vail
Associates, the Town of Vail, and other potential development
interests should be considered.
9.1.1.9 Vail Civic Center
Additional parking must be built (in the existing Lionshead parking
structure or nearby) and the charter bus parking lot must be relocated
before the Vail Civic Center can be built. In addition, this project will
be integrally tied to development on the south face of the Lionshead
parking structure and the streetscape enhancements along East
Lionshead Circle. This will be a huge project and is likely to occur
only after a longer period of planning and fund raising: other. more
critical elements of the master plan should not be made contingent on
its implementation.
9.1.1.10 West Lionshead Circle and Lionshead Place Realignment
The realignment of this intersection, while important. is not critical to
the implementation of the master plan: it could be done in conjunction
with the redevelopment of adjacent buildings. Redevelopment
projects that are linked to improvement of the intersection are the Vail
Associates core site redevelopment (due to the potential increase in
traffic volume accessing the core site via Lionshead Place) and
Concert Hall Plaza. Concert Hall Plaza redevelopment may not
increase the volume of traffic on West Lionshead Circle, but it will
facilitate the creation of a stronger west Lionshead pedestrian portal, of
which this intersection is a critical component.
•
PAGE 9-4 LIONSHEAD REDEVELOPMENT MASTER PLAN
r
CHAPTER 9 IMPLEMENTATION
9.1.1.11 Gore Creek Corridor Improvements
Improvements in the Gore Creek corridor will.greatly enhance the
ability of locals and guests to experience the creek but are not vital to
the overall functionality of Lionshead. However. these improvements
are stand-alone projects. not contingent on adjacent redevelopment,
and thus may be significantly easier to implement. both financially and
logistically. Because the creek is a significant benefit to Lionshead.
the implementation of improvements here should be diligently pursued
but not allowed to delay other, more critical plans.
9.1.2 Private Improvements
1 9.1.2.1 Individual Property Redevelopment and Exterior Renovations
The improvement of individual properties through redevelopment, site
enhancement, and exterior renovation is critical to the accomplishment
of master plan goals. The Town of Vail should create incentives,
encourage, and facilitate these important projects. using the master
plan as a framework to guide renewal and redevelopment projects.
The specific recommendations of the plan. including the architectural
design guidelines. are not intended to create a disincentive for
redevelopment or exterior renovations. If any provision of the plan
proves over time to create a disincentive for desired renewal or
redevelopment, Town Council should consider amending it
9.1.2.2 Core Site Hotel
A high end resort hotel in the core of Lionshead is a top priority for the
Town of Vail, which should provide incentives, encourage, and
facilitate this project. In conjunction with redevelopment of this site,
the ski yard should be improved, a new skier bridge constructed, and
adjacent pedestrian systems enhanced according to the guidelines set
forth in the master plan.
9.1.2.3 Retail Expansion
The expansion of certain ground floor retail buildings, as outlined in
the master plan, is critical to the overall success of the retail/
pedestrian core area. These projects should be expected to participate
as well in the enhancement of adjacent pedestrian systems according to
the guidelines set forth in the master plan. The Town of Vail should
provide incentives, encourage, and facilitate these projects.
9.1.2.4 Concert Hall Plaza/ West Lionshead Pedestrian Portal
The redevelopment of Concert Hall Plaza will be a private project, but
it also represents a critical public interest: the creation of the west
LIONS HEAD REDEVELOPMENT MASTER PLAN PAGE 9-5
CHAPTER 9 IMPLEMENTATION
Lionshead pedestrian portal. All reasonable efforts should be made by
the Town to provide incentives, encourage, and facilitate this project.
9.1.2.5 West Lionshead LocaU Employee Housing
The development of a significant housing supply in west Lionshead
should be a component of any plans to tear down the Sunbird Lodge
and redevelop the Vail Associates core site. Housing is linked to the
realignment of South Frontage Road, the possible construction of a
new west Lionshead parking structure, and additional development on
the west day lot and the Vail Associates service yard. To the greatest
extent possible. all of these projects should be planned concurrently,
and the sequence in which they are implemented should not preclude
other future projects. It should be considered a priority by the Town of
Vail to determine how much. if any, public parking should occur in
this area.
9.2 Mitigation of Construction Impacts
As Lionshead redevelops. especially in the pedestrian/ retail core. it is critical that all
efforts be made to minimize the impact on existing businesses and merchants. Toward
that end the following recommendations are made:
9.2.1 Phasing
Construction projects should be phased and scheduled so that no significant area
of Lionshead (such as the retail core) is isolated or completely shut down as a
result of construction. While it is recognized that short-term impacts will occur,
storefronts and critical pedestrian circulation patterns should not be blocked.
Every effort should be made to maintain pedestrian access during construction. If
a complete shutdown of an area is ever necessitated it should be scheduled for the
fall or spring shoulder season to minimize the impact on businesses.
9.2.2 Construction Mitigation
Construction impacts include, but are not limited to, noise. dust, equipment
exhaust, delivery traffic. and visual impacts. Construction projects that may
impact public pedestrian corridors or the pedestrian core must take all reasonable
measures to mitigate these impacts. Potential mitigation measures include the
creative use of construction fencing ( such as the "kidzone" construction barriers
utilized in Beaver Creek and the Vail Village), remote staging areas, and the
careful timing of particularly disruptive or noisy construction events.
PAGE 9-6 LIONSHEAD REDEVELOPMENT MASTER PLAN
CHAPTER 9 IMPLEMENTATION
9 .2.3 Marketing
Special marketing efforts are recommended to help draw consumers into
Lionshead during construction periods.
9.2.4 Short-Term Relocation
The Town of Vail should work with developers to plan for the temporary
relocation of retail businesses that will be displaced by redevelopment. After the
proposed development on the south face of the parking structure is completed,
ground floor retail/office spaces in that building could satisfy this short term need.
9.3 Financing
The Town of Vail can use several financing tools to implement public improvement
projects and provide incentives for private development. 'The list that follows is not
exhaustive, nor is it clear which tool will prove to be the best means to implement the
master plan. Potential legal issues associated with the individual financial mechanisms
are not addressed.
9.3.1 Private Development Incentives
9.3.1.1 Parking Pay-in-Lieu Relief
The parking regulations require a parking pay-in-lieu fee for parking
that cannot be provided on site. This fee, currently in excess of
$17,000 per required parking space. is a major obstacle to the
redevelopment of buildings in Lionshead. Reduction of the parking
requirement, as well as the fee, should be considered in the
implementation of the master plan. This proposal is particularly
relevant to projects that can demonstrate a negligible impact on
parking generation.
9.3.1.2 Parking Requirement Reduction
The current parking regulations do not take into account the high
volume of pedestrian traffic and use of public transit that occur in Vail.
The regulations are derived from suburban models. not resort
communities. where parking supply is shared by multiple uses. By
increasing the cost of development. high parking requirements for
individual uses in Lionshead may be a disincentive for redevelopment.
LIONSHEAD REDEVELOPMENT MASTER PLAN PAGE 9-7
CHAPTER 9 IMPLEMENTATION
9.3.1.3 Density Incentives.
Increases in allowable density are recommended in the Lionshead
study area as an incentive for property owners to redevelop existing
properties.
9.3.1.4 Tax Incentives
Tax reductions or tax rebates should be considered to aid in the
redevelopment of existing properties. They may help property owners
defray interest and other recurring costs associated with
redevelopment. Tax incentives must be balanced with the need to
generate public revenue for future public improvements.
9.3.2 Public Improvements
9.3.2.1 Tax Increment Financing (TIF)
Tax increment financing is one of the most effective tools available for
redevelopment of Lionshead. TIF allows the community to capture a
portion of tax revenues that normally go to the county and to utilize
them locally instead to implement public improvements. TIF does not
raise taxes; it reallocates the incremental property or sales tax
revenues resulting from improvements within the district and uses
those revenues to repay bonds issued to finance the improvements.
While it is very difficult to forecast TIF bonding capacity without
knowing how many redevelopment projects will occur, it is estimated
that the Vail Associates core site alone (assuming an approximate
construction budget of $150,000.000) would generate approximately
$25,000,000 in bonding capacity.
9.3.2.2 Special Assessment District
A special assessment district could also be utilized to fund public
improvements in Lionshead. It is a somewhat less attractive option
than tax increment financing because it requires that a new taxing
district be created. Under the Tabor Amendment. this can only be done
with an affirmative vote of the community. y
9.3.2.3 Application of Impact Fees
The construction of public improvements in Lionshead.may also be
funded through assessments on redevelopment projects according to
their estimated impact on streets and public infrastructure. However, if
considered. it needs to be balanced with the incentives offered to
encourage redevelopment. This option should not become a
disincentive to redevelopment.
PAGE 9-8 LIONSHEAD REDEVELOPMENT MASTER PLAN
CHAPTER 9 IMPLEMENTATION
9.3.2.4 Real Estate Transfer Tax (RETT)
The real estate transfer tax will continue to be a source of funding for
public recreation and open space in the Town of Vail and should be
utilized to the maximum extent possible for appropriate projects in
Lionshead.
9.3.2.5 Municipal Bonds
Municipal bonds are an important option for funding public
improvements in Lionshead, although the issuance of bonds will likely
require an affirmative vote under the Tabor Amendment.
9.3.2.6 Grants
The Town of Vail and private entities should aggressively seek grants
as a source of funding public improvements.
9.4 Revenues and Costs
9.4.1 Revenues
The following is a summary of potential public revenues from taxes and
development in Lionshead.
9.4.1.1 Tax Revenue
A revenue impact model was developed for Lionshead by Stan
Bernstein and Associates, Inc. (submitted to the Town of Vail on June
24, 1998 and attached, with notes, as appendix B). The revenue impact
model is based on the projected development model attached as
appendix D. The revenue projections shown in figure 9.1 assume a
five-story average building height and full build-out of the study area
in accordance with the master plan. They do not include potential
revenues or costs associated with tax increment financing.
9.4.1.2 Revenue from Development
Three potential revenue-generating projects are located on Town of
Vail property in the Lionshead study area. Projected construction costs
and revenue from these projects are described below and summarized
in figure 9.2.
a. South Face of the Parking Structure. No significant revenue for
the Town is assumed from the proposed upper-level housing
component of this project, although there may be enough to cover
the cost of construction. Estimated construction costs far the
housing component are outlined in section 9.5.2 below. Figure 9.2
LIONSHEAD REDEVELOPMENT MASTER PLAN PAGE 9-9
CHAPTER 9 IMPLEMENTATION
shows the construction cost of the retail component only and does
not include any adjacent streetscape enhancements.
b. Infill Development at the East Lionshead Pedestrian Portal. The
estimate in figure 9.2 assumes a three-story building on this site,
the first floor of which will be retail space and the upper two levels
sold fee simple as residential space.
c. Infill Development at the Central Pedestrian Plaza. The estimate
in figure 9.2 assumes a two-story building on this site. Only half of
the floor space is being allocated to revenue producing uses; the
remainder may be public space for restrooms and uses associated
with activities in the adjacent plaza.
a. Incremental recurring revenues
Weighted towards fractional ownership
Revenues $3,358,587
% of Town 1998 budget 14.90%
Weighted towards whole ownership
Revenues $2,607,487
% of Town 1998 budget 11.60%
b. Incremental non-recurring real estate transfer taxes
Weighted towards fractional ownership
Revenuesi $4,980,000
Weighted towards whole ownership
Revenuesl $3,526,500
c. Incremental non-recurring construction permits
Weighted towards fractional ownership
Revenuesi $2,999,848
Weighted towards whole ownership
Revenues# $2,999,848
Figure 9-1- Tax based revenue
PAGE 9-10 LIONSHEAD REDEVELOPMENT MASTER PLAN
HAPTER 9 IMPLEMENTATION
South face of arldne structure retail component
Construction Total sa. ft. Cost per sq. ft. Total
12;660 $150.00 $1,890,000.00
Annual Retail Revenue Total sq. ft. Lease per sq. ft. Total
12,660 $30.001 $378,600.00
East Lionshead Pedestrian Portal infill building
Construction I Total sq. ft. Cost per sn. ft. Total
First floor retail f 6,135 5150.00 $920,250.00
Second and third floor res. ) 121270 $250.00 $3,067,500.00
Total construction cost $3,987,750.00
Revenue Total sq. ft. Sales per sq. ft. Total
Annual retail revenue 6,135 $45.00 $276,075.00
Residential sales revenue 12.270 $500.00 $6,135,000.00
Approx. initial profit $2,147,250.00
Approx. recurring revenue $276,075.00
Central Pedestrian nlaza retail in fill 111 structure
Construction Total- ft. Cost per sq. ft. Total
6,400 $150.00 $960,000.00
Annual Retail Revenue Total sq. ft. y Lease per sq. ft. Total
6,400 $45.00 $288,000.00
Total development based revenues
Total construction costs $6,837,750.00
Total sales revenue $6,135.000.00
Total sales profit (loss) ($702;750.00)
Total recurring lease revenue $942,075.00
.
Figure 9.2- Development based revenue
9.4.2 Costs
Construction costs are outlined for the following potential projects. These costs are based
upon "order of magnitude" unit costs; a more detailed analysis would require a completed
design scenario. All costs are based on 1998 dollars and construction industry norms. In
addition to inflation, issues such as materials, labor, and transportation/ shipping costs
may impact the accuracy of these figures. Cost estimates are for conceptual planning
purposes only and are not a substitute for detailed cost analysis. Order of magnitude
costs could vary as much as 15% in either direction.
SHEAD REDEVELOPMENT MASTER PLAN PAGE 9-11
CHAPTER 9 IMPLEMENTATION
A. Primary/ Secondarv Pedestri-in Plaza
This area constitutes all the primary and secondary pedestrian plaza areas of the Lionshead
pedestrian/ retail core and adjoining pedestrian plaza areas. This figure includes all
snowmelted pedestrian surfaces, site furnishings, lighting, and landscaping.
Quantity Unit Unit Cost Subtotal
91,000' S.F. $ a s-90.00 $ 8,190,000.00
A. Primary/ Secondary Pedestrian Plaza Total $ 8,190,000.00
B. East Lionshead Circle
1. Housing development on south face of parking structure. This figure does not include the
ground floor retail component, shown in the revenue section. This figure assumes two levels
of housing at approximately 12,600 s.f. per plate. This cost will most likely be recouped
through the sales or lease revenue of the housing, potentially removing it from long range
budgetary requirements.
Quantity Unit Unit Cost Subtotal
25,200 S.F. I $ 150.00 $ 3,780,000.00
2. Pedestrian improvements north side of East Lionshead Circle, from back of curb to face of
building. This figure includes all pedestrian surfaces, site furnishings, lighting, and
landscaping. Also included are pedestrian improvements associated with the potential Vail
Civic Center on the east end of East Lionshead Circle.
Quantity Unit Unit Cost Subtotal
19,100 SY ~ $ 45.00 ~ $ 859,500.00
3. Pedestrian improvements on south side of East Lionshead Circle. This figure includes all
pedestrian surfaces (6concrete walk), site furnishings, lighting and landscaping. This figure
does not include the pedestrian plaza on the east end of the street associated with the Vail
Civic Center.
Quantity Unit Unit Cost Subtotal
350 I L.F. # $ 300.00 ( $ 105,000.00
4. Resurfacing/ reconstruction of East Lionshead Circle, back of curb to back of curb.
Quantity Unit I Unit Cost I Subtotal
970 L.F. $ 350.00 $ 339,500.00
B. East Lionshead Circle Total $ 5,084,000.00
PAGE 9-12 LIONSHEAD REDEVELOPMENT MASTER PLAN
CHAPTER 9 IMPLEMENTATION
C. East Lionshead Pedestrian Portal
1. Pedestrian Plaza. This figure includes all pedestrian plaza surfaces, including the vehicular
crossing area, site furnishings, lighting, landscaping, and other associated improvements.
Quantity Unit Unit Cost y Subtotal
11,850 I S.F. $ 90.00 $ 1,06- 6,500.00
a
2. Architectural Landmark. This is an approximate figure to construct a potential free
standing "landmark element" at the East Lionshead pedestrian portal such as a clock tower.
Quantity Unit Unit Cost Subtotal
1 L.S. I $ 500,000.00 $ 500,000.00
C. East Lionshead Pedestrian Portal Total $ 1,566,500.00
D. Vail International fire lane
This figure is for an approximately 22' wide asphalt fire lane as described in the master plan
and includes the pedestrian/ vehicular surface and adjacent landscape improvements.
Quantity Unit Unit Cost Subtotal
570 I L.F. I $ 300.00 $ 171,000.00
D. Vail International fire lane Total $ 171,000.00
E. East Lionshead service area _
1. Surface improvements. This figure includes all curb and gutter, paving surfaces, and other
necessary improvements.
Quantity Unit Unit Cost Subtotal
11,675 S.F. $ 15.00 $ 175,125.00
2. Service building.
Quantity Unit Unit Cost Subtotal
1,260 I S.F. $ 125.00 $ 157700.00
3. Landscape improvements
Quantity Unit Unit Cost Subtotal
2,285 S.F. $ 12.00 $ 27,420.00
4. Ongoing Snow removal. This site is currently used as the primary snow removal point for
the Lionshead parking structure and this function will require replacement if this service and
delivery facility is constructed.
Quantity Unit Unit Cost Subtotal
1 I Annual $ 200,000.00 $ 200,000.00
E. East Lionshead service area Total $ 560,045.00
LIONSHEAD REDEVELOPMENT MASTER PLAN PAGE 9-13
CHAPTER 9 IMPLEMENTATION
F. South Frontap,e Road y
I. Widening of South frontage road. This figure includes all vehicular surfaces (through east
and west bound lanes, left and right hand accel/decel lanes, shoulders), lighting, adjacent
pedestrian walkway, lighting and adjacent landscaping. This figure also assumes the above
improvements from the main Vail round-a-bout to the Vail Cascade intersection.
Quantity Unit Unit Cost Subtotal
7,400 L.F. $ 1,200.001$ 8,880,000.00
2. Center landscaped median. This figure includes a lb' raised landscaped median in all
locations not required for left turn accel/decel lanes. For purposes of this estimate, it is
assumed that this treatment will occur over 60070 of the road improvement length.
Quantity Unit Unit Cost Subtotal
4,440 L.F. $ 350.00 $ 1,554,000.00
3. Intersection improvements. This figure includes the extra signage, lighting, and
landscaping improvements at South Frontage Road intersections with the parking structure
entry, East Lionshead Circle, both intersections with West Lionshead Circle, and Forest
Road.
Quantity Unit Unit Cost Subtotal
5 Each 1 $ 75,000.00 $ 375,000.00
F. South Frontage Road Total $ 10,809,000.00
Note: The above figures do not include the re-alignment of the South Frontage Road nor the
reconstruction of the Red Sandstone Creek bridge.
G. Realignment of South Frontage Road
1. Realignment of 1,750 linear feet of the South Frontage Road. Includes all vehicular and
pedestrian improvements, as well as adjacent landscaping and center landscape medians.
Quantity Unit Unit Cost Subtotal
1,750 L.F. $ 1,550.00 $ 2,712,500.00
2. Reconstruction of Red Sandstone Creek bridge. This cost assumes a 50' span with a
minimum 4 lane traffic section plus an adjacent pedestrian path, built on a widened box
culvert structure with "median" level visual improvements (guardrail and wall surface
treatments).
Quantity Unit Unit Cost Subtotal
4,250 S.F. $ 300.00' $ 1,275,000.00
G. Realignment of South Frontage Road Total $ 3,987,500.00
PAGE 9-14 LIONSHEAD REDEVELOPMENT MASTER PLAN
~HAPTER 9 IMPLEMENTATION
H. Lionshead Parking Structure
This figure is for the addition of parking deck(s) to the existing parking structure. Each new
deck will be able to accommodate approximately 400 spaces. It is assumed that the realigned
entry to the parking structure will be a component of the Vail Civic Center project. In
addition, this parking deck would likely be associated with the Civic Center project and
would not duplicate the construction of a West Lionshead parking structure.
Quantity Unit Unit Cost Subtotal
400 Spaces 1 $ 22,500.00 $ i 19,000,000.00 per additional deck
H. Lionshead Parking Structure Total $ 9,000,000.00
1. West Lionshead Parking Structure
This figure assumes a 500 space below grade public parking space in west Lionshead. This
figure does not include potential land costs. It is possible that the per space cost could be
reduced given more creative financing scenarios such as a joint venture with the developer of
the site. If the Vail Civic Center project is not built, it is likely that new parking in Vail
would occur either on this site or on the Lionshead parking structure.
Quantity Unit Unit Cost subtotal
500 i Spaces 1 $ 30,000.00 $ 15.000;000.00
1. West Lionshead Parking Structure Total $ 15,000,000.00
J. Transportation Center
1. Transportation center. This figure assumes the transportation center occurring on a
structural deck above a service and delivery center. This figure includes all necessary
circulation improvements and site improvements.
Quantity Unit Unit Cost Subtotal
1 L.S. $ 4,000,000.00 $ -4,000,000.00
2. Lower level service and delivery facility. This figure includes all circulation and access
improvements, internal functions, two freight elevators, one passenger elevator, and a below
grade access corridor into the retail core. _
Quantity Unit Unit Cost Subtotal _
I ` L.S. $ 4,510,000.00 $ 4,510,000.00
3. Arrival building. This figure includes all construction costs to full interior and exterior
'inish.
Quantity Unit Unit Cost Subtotal
2,500 S.F. $ 200.00 $ 500,000.00
Roof for upper transportation center deck. This figure provides for a roof to the
-ansportation center to address noise, visual, and odor concerns of the surrounding
°sidential properties.
Quantity Unit Unit Cost Subtotal
32,000' S.F. $ 35.00 $ 1,120,000.00
Transportation Center Total $ 10,130,000.00
?NSHEAD REDEVELOPMENT MASTER PLAN PAGE 9-15
CHAPTER 9 IMPLEMENTATION
K. West Lionshead Circle
1. Primary pedestrian walkway improvements. This figure includes all the primary
pedestrian walks along West Lionshead Circle and associated site furnishings, lighting, and
landscape improvements.
Quantity Unit Unit Cost Subtotal
1,0501 L.F. 1 $ 460.00 $ 483,000.00
2. Secondary pedestrian walkway improvements. This figure includes all secondary
pedestrian walkways along West Lionshead Circle and associated site furnishings, lighting,
and landscape improvements.
Quantity Unit Unit Cost Subtotal
1,550' L.F. 1 $ 300.00 $ 465,000.00
4. Resurfacing/ reconstruction of West Lionshead Circle, back of curb to back of curb. The -
changes to the intersection with Lionshead Place are included both in this figure and the
Lionshead Place costs.
Quantity Unit Unit Cost Subtotal
1,500 L.F. $ 350.00 $ 525,000.00
K. West Lionshead Circle Total $ 1,473,000.00
L. Lionshead Place
1. Primary pedestrian walkway improvements. This figure includes all the primary
pedestrian walks along Lionshead Place and associated site furnishings, lighting, and
landscape improvements.
Quantity Unit Unit Cost Subtotal
1,065 L.F. $ 460.00 $ 489,900.00
2. Secondary pedestrian walkway improvements. This figure includes all secondary
pedestrian walkways along Lionshead Place and associated site furnishings, lighting, and
landscape improvements.
Quantity _ Unit Unit Cost Subtotal
300 L.F. $ 300.00 $ 90,000.00
3. Resurfacing/ reconstruction of Lionshead Place, back of curb to back of curb.
Quantity Unit Unit Cost Subtotal
450 L.F. $ 350.00 $ 1571500.00
L. Lionshead Place Total $ - - 737,400.00
PAGE 9-16 LIONSHEAD REDEVELOPMENT MASTER PLAN
CHAPTER 9 IMPLEMENTATION
M. Forest Road _
1. This figure includes all pedestrian walks associated with the reconstruction of Forest Road
north of Gore Creek and assumes a "secondary" pedestrian walk on both sides of the street.
Quantity Unit unit cost Subtotal
1,200 1 L.F. 1 $ 300.00 $ 360,000.00
2. Resurfacing/ reconstruction of Forest Road, back of curb to back of curb. 11 uantit Unit Unit Cost Subtotal
Q 6001 L.F. $ 350.00 $ 210,000.00
M. Forest Road Total $ 570,000.00
N. Gore Creek Recreation Path
1. Addition of new path segmentu(by-pass below gondola). This figure includes all path
surfaces, signage and landscape treatments.
Quantity Unit Unit Cost T- Subtotal
640 L.F. ' $ 200.00 128,000.00
2. Landscape enhancements along Gore Creek recreation path west of ski yard. This figure
includes all landscape treatments but does not include new path construction.
Quantity Unit Unit Cost Subtotal
1,200 L.F. $ 300.00 $ 360,000.00
N. Gore Creek Recreation Path Total $ 488,000.00
0. Nature/ passive recreation area
1. Footpaths. This figure includes all potential footpaths with ADA compliant surface and
adjacent landscape restoration, as necessary. This figure assumes that 60% of all trails
(approx. 2500 I.f.) are surface and 40% boardwalked. The actual trail length may vary
greatly depending on actual community and Town of Vail goals for this area.
Quantity Unit Unit Cost Subtotal
1,500 I L.F. $ 40.00 $ 60,000.00
2. Boardwalked paths. This cost includes all boardwalk costs and associated site furnishings
and interpretive signage.
Quantity Unit Unit Cost Subtotal
1,0001 L.F. 1 $ 225.00 $ 225,000.00
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0. Nature/ passive recreation area Total $ 285,000.00
UONSHEAD REDEVELOPMENT MASTER PLAN PAGE 9-17
CHAP i ux 9 IMPLEMENTATION
P. Simba Run Underpass
This figure includes all improvements necessary for the construction of a vehicular I-70
underpass connecting the South and North Frontage Roads near the Simba Run development.
This number is based upon an older cost estimate adjusted for inflation.
Quantity Unit I Unit Cost Subtotal
1' L.S. $10,000,000.00 1 S 10,000,000.00
P. Simba Run Underpass Total $ 10,000,000.00
0. West Meadow Drive Connection
This figure includes all primary and secondary pedestrian surfaces, lighting, site furnishings
and landscaping associated with the implementation of the Vail Streetscape Masterplan for
West Meadow Drive.
Quantity Unit Unit Cost Subtotal
1 I L.S. $ 2,500,000.00 $ 2,500;000.00
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Q. West Meadow Drive Connection Total $ 2,500,000.00
R. New Transit Technologv
This figure is a general cost provided by the Vail Public Works Department for the
implementation of a town wide "advanced technology" transit system.
Quantity Unit Unit Cost Subtotal
i I L.S. $70,000,000.00 $ 70,000,000.00
R. New Transit Technology Total $ 70,000,000.00
S. South Frontave Road Round-a-bout
This figure is an approximate cost based upon the main Vail and west Vail round-a-bouts and
includes all associated improvements.
Quantity Unit Unit Cost i Subtotal
1 I L.S. $ 2,000,000.00 $ 2,000,000.00 per round-a-bout
S. South Frontage Road Round-a-bout Total $ 2,000,000.00
T. Replace Old Town Shoes Stor9$e
This figure is an approximate cost provided by the Town of Vail Public Works Department to
replace the current public works uses in the Old Town Shops.
Quantity Unit Unit Cost I Subtotal
1 L.S. I $ 500,000.00 1 $ 500,000.00
LTI~eplace Old Town Shops Storage Total $ _ 500,000.00 -
PAGE 9-18 LIONSHEAD REDEVELOPMENT MASTER PLAN
CHAPTER 9 IMPLEMENTATION
LIONSHEAD IMPLEMENTATION
COST AND REVENUE PROJECTIONS
Public Protects Revenue Sources (Revenues do not corresPond to costs)
Source (Listed in
lhasing Period Projects Costs order of Priority) Low Estimate High Estimate
I ax Increment
North day Lot - Transport Financing - Vote in
- 5 years Center $ 10,000,000 November of 1999 $ 25,000,000 $ 25,000,000
Require developer pay
Primary and Secondary for a portion of related
Pedestrian Plazas $ 8,000,000 off-site impacts $ 3,000,000 $ 8,000.000
Implement a managed
growth agreement with
Vail Associates and
other developers to pay
East Lionshead Pedestrian for public
Portal $ 1,500,000 improvements
Rental return on TOV
owned property (based
East Lionshead Service on $500,000-
Area $ 560,000 $lmil/year) S 10,000,000 $ 20,000.000
Lionshead Place Capital Improvement l
W. Lionshead Circle $ 1,100,000 Fund over 15 years $ 2,000,000 I $ 15,000,000
The housing division
Housing development on has reccomended the
South face of parking creation of a 6320
structure including partnership where
pedestrian/street housing would pay for
improvements $ 5,000,000 itself S 4,000,000 $ 4,000,000
Gore Creek Recreation
(Path (Can occur sooner) $ 500,000 RETT S 800,000 $ 800,000
Nature/1'asstve recreation
Area (Can occur sooner) $ 300,000
Urants trom State for
improvements to
South Frontage Road Frontage Rd. (Six
r -10 years Widening $ 11,000,000 Years Out) $ 500,000 $ 5,000,000
2nd TIF based on
Realignment of S. development after Core
Frontage Road $ 4,000,000 Site $ 25,000.000
West Lionshead Parking-
Structure if it is needed oint Venture on
after utilizing Lionshead Parking Structure
Strucutre $ 15,000,000 which reduces cost S 5,000,000 $ 9,OD0,000
i
)Forest Road Extension $ 570,000 I
Lionshead FarKing
Structure - new plate $ 9,000,000
+ years Vail International Fire Lane $ 171,000
Grant from CDOT for
NSimba Underpass $ 10,000,000 Simba Underpass $ 10.000,000 $ 10,000,000
West Meadow Drive
streetscape improvements S 2,500,000
TOTAL $ 79,201,000 $ 60,300,000 $ 121,800,000
Timing Costs Revenue-Low Revenue-High
1-5 Years $ 26,960,000 $ 44,800,000 $ 72,800,000
6-10 years $ 39,570,000 $ 5.500,000 $ 39,000,000
10+ Years S 12,671,000 S 10,000,000 $ 10,000,000
TOTAL $ 79,201,000 S 60,300,000 S 121,800,000
LIONSHEAD REDEVELOPMENT MASTER PLAN PAGE 9-19
CHAPTER 9 IMPLEMENTAno
9.5 Next Steps
The following critical actions will set the stage for the implementation of the master plait
recommendations.
9.5.1 Joint Funding Agreements
The Town of Vail should enter into a joint funding agreement with Vail
Associates and other development interests to share the costs of public
improvements necessary to increase activity on Vail Mountain and in Lionshead..
This action should be a high priority after adoption of the master plan.
9.5.2 Rezoning
Zoning districts and land use regulations relevant to the Lionshead study area
should be updated and modified to reflect the recommendations contained in the
master plan and facilitate- their implementation. The rezoning process should
include the creation of relevant impact fees that would require development to
contribute toward the funding of required public improvements associated with
the development.
9.5.3 Downtown Development Authority
A downtown development authority (DDA) or another appropriate TIF bonding
district should be established for purposes of funding public improvements in botch
Lionshead and the Vail Village. The establishment of such a district should be
considered a top priority by the Town of Vail and should not be delayed by the
currently ongoing Broomfield TIF litigation.
9.5.4 Parking Analysis
The Town of Vail should conduct an in-depth parking analysis in order to quant&
parking demand and understand what revisions, if any, should be made to the
existing parking code.
9.5.5 Employee Generation
In accordance with ongoing efforts to provide both locals and employee housing
in the Town of Vail, an employee generation ordinance is currently being pursued
by the Vail Town Council.
PAGE 9-20 LIONSHEAD REDEVELOPMENT MASTER PLANE
Memorandum
To: Mayor Kurz and Town Council
From: Bill Gibson, Planner I
Date: August 14, 2001
Subject: Alternative Building Materials Discussion - DRB/PEC joint work session
PURPOSE:
• Information update: Summary of the August 1, 2001 DRB/PEC joint work session.
• Clarification of the Town Council's direction to staff, DRB, and PEC.
• Information update: Next steps in the process.
On August 1, 2001 the Design Review Board and the Planning and Environmental Commission
held a joint work session to discuss the use of alternative building materials within the Town of
Vail. The following is a summary of the items discussed at the work session:
Items for discussion:
1) Is the use of synthetic building materials appropriate within the Town of Vail?
2) If the use of synthetic building materials is appropriate within the Town of Vail, then the
following items need to be addressed:
• When is the use of synthetic building materials appropriate within the Town of Vail?
• Where is the use of synthetic building materials appropriate within the Town of Vail?
• What synthetic building materials are appropriate for use within the Town of Vail?
• How should the Town of Vail regulate the use of synthetic building materials?
The following is a summary of the comments from the attending members of the DRB and PEC:
Item #1:
• Synthetic building materials do not fit the image of Vail.
• Synthetic building materials should generally not be allowed, but they may be
appropriate in case-by-case circumstances.
• Certain products may be appropriate, while other similar products are not.
• Alternative building materials are generally acceptable.
Item #2:
• Alternative building materials lack the randomness of texture, shape, and color found
in natural materials.
• Distinctions should be made between residential and commercial applications.
• The location of the material on a building should be a consideration. Can you touch
it? Is it at eye level?
• Roofs and walls must meet both the Design Guidelines and the UBC.
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• The application of a material is always an issue whether it's real or artificial.
• Synthetic stone should not be allowed.
• Synthetic stone may be appropriate in some case-by-case situations.
• Flexibility is needed with the Design Guidelines.
+ Alternative materials should not be allowed in the commercial cores.
• The longevity and durability of alternative building materials is a concern.
+ Synthetic building materials should not be used in a situation where the natural
material it simulates would not be appropriate.
• Existing wood shake roofs should only be replaced with natural material roofs or
metal roofs.
• Synthetics building materials lack the handcrafted appearance of natural materials.
• Synthetic building materials need to have a texture, character, and color that blend
with the theme and architecture of the building.
+ The purpose of design review is to look at things on an individual case basis.
• Safety should be the first concern, but aesthetics are important.
• The Design Review process needs to be able to react to changes in the market for
building materials.
• Affordable building material options should be available to local homeowners.
• Alternative building materials that are more environmentally sensitive than natural
materials should be considered.
• Synthetic materials may be appropriate on small-scale residential projects.
Next steps in the process:
• The Design Review Board is scheduled to further discuss this topic and make a
recommendation to the Planning and Environmental Commission at their August 15,
2001 meeting.
• The Planning and Environmental Commission is scheduled to discuss this topic and
make a recommendation to the Town Council at their August 27, 2001 meeting.
• The Town Council is scheduled to discuss a recommendation from the Planning and
Environmental Commission at their September 4, 2001 meeting.
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PLANNING AND ENVIRONMENTAL COMMISSION
PUBLIC MEETING RESULTS
Monday, August 13, 2001
PROJECT ORIENTATION / - Community Development Dept. PUBLIC WELCOME' 12:00 pm
MEMBERS PRESENT MEMBERS ABSENT
Galen Aasland John Schofield
Chas Bernhardt
Diane Golden
Brian Doyon
Doug Cahill
Dick Cleveland
Site Visits : 1:00 pm
1. Weiss Lots - 3834 & 3838 Bridge Road
2. Frazier/Dahl Lots - 3816 & 3826 Lupine Drive, 3828 Bridge Road
3. Vail Village Inn -100 E. Meadow Drive
4. Gateway Building -12 Vail Road
Driver: George
NOTE: If the PEC hearing extends until 6:00 p.m., the board may break for dinner from 6:00 - 6:30
Public Hearinq - Town Council Chambers 2:00 pm
1. A request for a variance from Section 12-6D-5 ("Lot Area and Site Dimensions"), Vail Town
Code, and a final review of a minor subdivision located at 3834 and 3838 Bridge Road/ Lots
11 & 12, Bighorn Subdivision 2nd Addition.
Applicant: Gary Weiss, represented by Steve Riden, Architect
Planner: Ann'',Kjerulf
MOTION: Chas Bernhardt SECOND: Dick Cleveland VOTE: 6-0
TABLED UNTIL AUGUST 27, 2001
2. A request for a variance from Section 12-6D-5 ("Lot Area and Site Dimensions"), Vail Town
Code, and a final review of a minor subdivision located at 3816 and 3826 Lupine Drive and
3828 Bridge Road/',Lots 8, 9, & 10, Bighorn Subdivision 2"d Addition.
Applicant: Jeff Dahl and June Frazier, represented by Steve Riden, Architect
Planner: Ann Kjerulf
MOTION: Brian Doyon SECOND: Doug Cahill VOTE: 6-0
APPROVED MINOR SUBDIVISION WITH 3 CONDITIONS:
TO WNV OF YX
1. That the minor subdivision shall only be valid if the variance from section 12-
6D-5 is also approved.
2. That the applicant shall revise the plat prior to recording, in accordance with
the Town's subdivision regulations, to indicate the total buildable area on
each proposed lot, to delineate the buildable area on each proposed lot, and
to indicate the locations of all applicable hazards.
3. That within one year of today's date (or prior to recording of the plat) the
parking within the town right-of-way shall be removed to comply with all town
standards.
MOTION: Brian Doyon SECOND: Chas Bernhardt VOTE: 6-0
APPROVED VARIANCE
3. A request for a final review of the proposed parking management plan for the Vail Gateway,
located at 12 Vail Road / portions of lots O and N, Block 5D, Vail Village 1, Filing.
Applicant: Mountain Owners, L.P., represented by Braun Associates
Planner: Allison Ochs
MOTION: Brian Doyon SECOND: Diane Golden VOTE: 5-1 (Cleveland opposed)
APPROVED WITH 1 CONDITION:
1. That a staff report regarding the parking situation is transmitted to the PEC within
one year or when the office space is leased at 75% of capacity.
4. A request for the final review of a major amendment to Special Development District #6,
Vail Village Inn, to allow for the redevelopment of an existing hotel, located at 100 East
Meadow Drive, Lots M and O, Block 5-D, Vail Village 1S` Filing.
Applicant: Daymer Corporation, represented by Jay Peterson
Planner: George Ruther
MOTION: Dick Cleveland SECOND: Diane Golden VOTE: 4-2 (Cleveland &
Bernhardt opposed)
APPROVED RECOMMENDATION TO THE TOWN COUNCIL WITH 22 CONDITIONS
AND THE FOLLOWING FINDING:
"That the proposed major amendment to Special Development District #6, Vail
Village Inn, complies with the nine design criteria outlined in Section 12-9A-8 of the
Town of Vail Municipal Code. The applicant, as required, has demonstrated to the
satisfaction of the Commission that any adverse effects of the requested deviations
from the development standards of the underlying zoning are outweighed by the
public benefits provided or has demonstrated that one or more of the development
standards is not applicable, or that a practical solution consistent with the public
interest has been achieved. Further, the Commission finds that the requested
conditional use permit to allow for the operation of a fractional fee club complies with
the applicable criteria and is consistent with the development goals and objectives
of the Town. Lastly, public notice of this public hearing has been sent to adjacent
property owners and published in a local newspaper of record in accordance with
Section 12-3-6C of the Town Code."
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` 1. That the Developer submits detailed civil engineering drawings of the required off-site
improvements (street lights, drainage, curb and gutter, sidewalks, grading, road improvements,
etc.) as identified on the off-site improvements plan to the Town of Vail Public Works
Department for review and approval, prior to application for a building permit.
2. That the Developer submits a detailed final landscape plan and final architectural elevations for
review and approval of the Town of Vail Design Review Board, prior to application for a building
permit.
3. The sdd approval time requirements and limitations of Section 12-9A-12 shall apply to this
major amendment and, in addition, the phasing of the construction of the hotel shall not be
permitted.
4. That the Developer submits the following plans to the Department of Community Development,
for review and approval, as a part of the building permit application for the hotel:
a. An Erosion Control and Sedimentation Plan;
b. A Construction Staging and Phasing Plan;
C. A Stormwater Management Plan;
d. A Site Dewatering Plan; and
e. A Traffic Control Plan.
5. That the Developer receives a conditional use permit to allow for the construction of Type III
Employee Housing Units in Phase IV of the District, in accordance with Chapter 12-16, prior to
the issuance of a building permit, to provide housing on-site.
6. That the Developer submits a complete set of plans to the Colorado Department of
Transportation for review and approval of a revised access permit, prior to application for a
building permit.
7. That the Developer meets with the Town staff to prepare a memorandum of understanding
outlining the responsibilities and requirements of the required off-site improvements, prior to
second reading of an ordinance approving the major amendment.
8. That the Developer submits a complete set of plans responding to the design concerns
expressed by Greg Hall, Director of Public Works & Transportation, in his memorandum to
George Ruther, dated 12/13/99. The drawings shall be submitted, reviewed and approved by
the Town Engineer, prior to final Design Review Board approval.
9. That the Developer records public pedestrian easements between the hotel and the Phase III
Condominiums, between the hotel and the Phase V Building, and along the Vail Road frontage.
The easements shall be prepared by the Developer and submitted for review and approval of
the Town Attorney. The easements shall be recorded with the Eagle County Clerk &
Recorder's Office prior to the issuance of a Temporary Certificate of Occupancy.
10. That the Developer records a deed-restriction, which the Town is a party to, on the Phase IV
property prohibiting the public use of the spa facility in the hotel. Said restriction may be
revoked if the Developer is able to demonstrate to the satisfaction of the Town that adequate
provisions for vehicle parking have been made to accommodate the public use of the spa. The
restriction shall be recorded prior to the issuance of a building permit.
11. That the Developer submits a final exterior building materials list, a typical wall sections,
architectural details and a complete color rendering for review and approval of the Design
Review Board, prior to making an application for a building permit.
3
12. That the Developer submits a comprehensive sign program proposal for the Vail Plaza Hotel
for review and approval of the Design Review Board, prior to the issuance of a Temporary
Certificate of Occupancy.
13. That the Developer submits a roof-top mechanical equipment plan for review and approval of
the Design Review Board prior to the issuance of a building permit. All roof-top mechanical
equipment shall be incorporated into the overall design of the hotel and enclosed and screened
from public view.
14. That the Developer posts a bond with the Town of Vail to provide financial security for the
125% of the total cost of the required off-site public improvements. The bond shall be in place
with the Town prior to the issuance of a building permit.
15. That the Developer installs bollards or similar safety devices at the intersection of the delivery
access driveway and the sidewalk along the South Frontage Road to prevent conflicts between
pedestrians and vehicles, prior to the issuance of a Temporary Certificate of Occupancy.
16. That the Developer studies and redesigns the entrance on the north side of the hotel across
from the entrance to the Gateway Building to create a more inviting entrance or a design that
redirects pedestrians to another entrance. The final design shall be reviewed and approved by
the Design Review Board prior to the issuance of a building permit.
17. That the Developer coordinates efforts with the owners of the Gateway Building to create a
below ground access for loading and delivery to the Gateway from the Vail Plaza Hotel to
resolve potential loading and delivery concerns at the Gateway. If a coordinated effort can be
reached the Developer shall submit revised plans to the Town of Vail Community Development
Department for review and approval, prior to the issuance of a building permit.
18. That the Developer revises the proposed floor plans for the Vail Plaza Hotel to provide freight
elevator access to the lowest level of the parking structure. The revised plans shall be
submitted to the Town of Vail Community Development Department for review and approval
prior to the issuance of a building permit.
19. That the Developer redesigns the proposed elevator tower to create an architectural feature
atop the tower and revises the proposed building elevations and roof plan prior to final review
of the proposal by the Design Review Board. The Board shall review and approve the revised
design.
20. That the Developer, in cooperation with the Town of Vail Public Works Department design and
construct a left-turn lane on Vail Road and reconfigure the landscape island in the South
Frontage Road median to eliminate left-turns from the loading/delivery. The construction shall
be completed prior to the issuance of a Temporary Certificate of Occupancy.
21. That the Developer provides a centralized loading/delivery facility for the use of all owners and
tenants within Special Development District No. 6. Access or use of the facility shall not be
unduly restricted for Special Development District No. 6. The loading/delivery facility, including
docks, berths, freight elevators, service corridors, etc., may be made available for public and/or
private loading/delivery programs, sanctioned by the Town of Vail, to mitigate loading/delivery
impacts upon the Vail Village loading/delivery system. The use of the facility shall only be
permitted upon a finding by the Town of Vail and the Developer that excess capacity exists.
The Developer will be compensated by the Town of Vail and/or others for the common use of
the facility. The final determination of the use of the facility shall be mutually agreed upon by
the Developer and the Town of Vail.
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22. That the Developer submits a written letter of approval from adjacent properties whose property
is being encroached upon by certain improvements resulting from the construction of the hotel,
prior to the issuance of a building permit.
5. A request for a final review and recommendation to the Vail Town Council of proposed text
amendments to the Vail Town Code, Chapters 12-71-1 & I, Lionshead Mixed Use 1 &
Lionshead Mixed Use 2, to amend the regulations regarding commercial ski storage and to
amend Chapter 12-2, Definitions, and setting forth details in regard thereto.
Applicant: Town of Vail
Planner: Allison Ochs
MOTION: Brian Doyon SECOND: Diane Golden VOTE: 5-1 (Cleveland opposed)
RECOMMENDATION OF DENIAL TO THE TOWN COUNCIL to allow commercial ski
storage as an accessory use on all levels of a building in the LMU1 & LMU2.
6. A request for a final review and recommendation to the Vail Town Council of proposed text
amendments to the Vail Town Code, Chapter 12-61, Housing Zone District, and Chapter 12-
2, Definitions, to allow for additional uses and to amend definitions in regard thereto.
Applicant: Town of Vail
Planner: Allison Ochs
MOTION: Chas Bernhardt SECOND: Brian Doyon VOTE: 5-1 (Aasland opposed)
RECOMMENDATION OF APPROVAL TO THE TOWN COUNCIL WITH 2 CONDITIONS:
1. That an amendment procedure be added to the Management Plan requirement.
2. That the criteria regarding affordability be reviewed by the Town Attorney.
7. A staff report on an approval of a minor amendment to SDD #5, Vail Run, to allow for the
remodel of an egress staircase, located at 1000 Lionsridge Loop/Lot C-11, Lions Ridge
Filing 1.
Applicant: Vail Run Resort Community Association, Inc.
Planner: Brent Wilson
MOTION: SECOND: VOTE:
STAFF DECISION UPHELD
8. A request for a final review and recommendation to the Town Council for the adoption of
two view corridors within Lionshead, as identified within the Lionshead Redevelopment
Master Plan. View Corridor 1 is located approximately at the main pedestrian exit looking
southwest towards the Gondola lift line. View Corridor 2 is located approximately from the
pedestrian plaza at the east end of the Lifthouse Lodge looking south up the Gondola lift
line. A more specific legal description of the two view corridors is on file at the Community
Development Department.
Applicant: Town of Vail
Planner: Allison Ochs
TABLED UNTIL AUGUST 27, 2001
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9. A request for a final review and a recommendation to the Vail Town Council on the Town of
Vail's proposed amendment to the Town of Vail Streetscape Master Plan, located at
East/West Meadow Drive, Vail Village.
Applicant: Town of Vail
Planner: George Ruther
TABLED UNTIL AUGUST 27, 2001
10. A request for a variance from Title 14 (Development Standards) Town Code, to allow for
improvements to an existing residential private drive, located at 1450 Buffehr Creek
Road/Lot 2, Cliffside Subdivision.
Applicant: Mike Young
Planner: Brent Wilson
WITHDRAWN
11. Approval of July 23, 2001 minutes
12. Information Update
? CAPA Aspen Conference logistics
The applications and information about the proposals are available for public inspection during
regular office hours in the project planner's office located at the Town of Vail Community
Development Department, 75 South Frontage Road. Please call 479-2138 for information.
Sign language interpretation available upon request with 24 hour notification. Please call 479-
2356, Telephone for the Hearing Impaired, for information.
Community Development Department
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TOWN OF VAIL
Office of the Town Manager • • ,
CHAMPIONSHIPS
75 South Frontage Road
Vail, Colorado 81657 1999 -VAIL- BEAVER CREEK
970-479-2105/Fax 970-479-2157 0
TM
MEMORANDUM
TO: VAIL TOWN COUNCIL
FROM: BOB MCLAURIN
STEVE THOMPSON
PAM BRANDMEYER
DATE: 08AUG01
RE: PROPOSED 2002 BUDGET CALENDAR
What follows is a proposed budget calendar throughout August and September,
which includes meeting dates and approximate times for issues currently before
Council. Please note the discussion of the Vail Chamber and Business
Association's proposed Business License Fee amendments has been scheduled
for Tuesday, August 21. Again, the times are approximate, so should Council
wish to vary any of these, please let staff know at the August 14th work session.
All 2002 budget-related items have been emboldened, as opposed to regular
work session items.
August 28, 2001 Work Session
11:30 A.M. Ellefson Park/West Vail Neighborhood Walkabout
Work Session at 1:00 P.M.
1:00 P.M. RETT and Capital Projects Preliminary Discussion (1 hour)
2:00 P.M. Council Contribution Requests (2 hours)
The funding requests, along w/the Town Manager's
recommendations, will be in your packet for the 8/21/01 Council
meetings, with a request to have them returned to
Steve/Pam/Christine NO LATER THAN 5:00 P.M. the following
Friday (8/24/01).
1 0 RECYCLEDPAPER
4:00 P.M. DRB/PEC Report (5 minutes)
4:05 P.M. Spaeth Design Follow-Up (15 minutes)
4:20 P.M. Critical Strategies through Other (approximately 35 minutes total)
4:55 P.M. ADJOURNMENT*
*UNLESS: Salary Compensation discussion scheduled for 8/21/01 worksession;
if direction from Council is not received at that time, this could be a further work
session item for the 28th, in that a decision is required to complete the Town
Manager's budget presentation scheduled for 9/11/01).
September 4, 2001 Work Session
1:00 P.M. Disney Trip Report (30 minutes)
- Vail Standards Discussion (30 minutes)
2:00 P.M. Special Events/Information Services Presentations
- Vail Valley Tourism and Convention Bureau (30 minutes)
- Vail Chamber and Business Association (30 minutes)
3:00 P.M. Vail Today (Rick Scalpello) (30 minutes)
3:30 P.M. Building Materials Regulation Ordinance Discussion (20 minutes)
3:50 P.M. Gateway SDD Ordinance # , 1st Reading Discussion (30
minutes)
4:20 P.M. Highland Meadows Annexation Discussion (30 minutes)
4:50 P.M. Critical Strategies through Other (approximately 35 minutes)
5:25 P.M. ADJOURNMENT.
September 11, 2001 Work Session
9:00 A.M. Submit Town Manager's Budget/Budget Overview (30 minutes)
9:30 A.M. Property Tax Issue (30 minutes)
10:00 A.M.Revenue Budget (30 minutes)
10:30 A.M.Capital Projects Discussion (1.5 hours)
To include:
- Fire Station
- Vail Today
- Spaeth Design
- Streetscape
- Unfunded Projects
NOON: Lunch (Council is free to make their own lunch arrangements.)
1:30 P.M. Quarterly Meeting for the Vail Local Marketing District (Town
Council sitting as the Board of Directors for the VLMD)
(1.5 hours)
1) Discussion of management/administration/fulfillment contract w/the
Vail Valley Tourism and Convention Bureau
2) Presentation of the Vail Local Market District Advisory Council's
(VLMDAC) Y2002 Business Plan and Budget
- Request for Business License Fee to be returned to VLMD to
support $2M marketing budget
3:00 P.M. DRB/PEC Report (5 minutes)
3:05 P.M. Continuation of Capital Projects Discussion, if needed (2 hours)
5:05 P.M. Critical Strategies through Other (approximately 35 minutes)
5:40 P.M. ADJOURNMENT
September 18, 2001 Work Session
2:00 P.M. Interviews for Appeals Board (30 minutes)
2:30 P.M. Continuation of RETT Project Discussion (2 hours)
To include:
- Operation of Donovan Park Pavilion
- Streetscape Funding
- Donovan Middle Bench
- 5 Year Plan
- Other
4:30 P.M. Critical Strategies through Other (approximately 35 minutes)
5:05 P.M. ADJOURNMENT
September 25, 2001 Work Session
11:30 A.M. Donovan Park Walkabout
1:00 P.M. DRB/PEC Report (5 minutes)
2:05 P.M. Discussion of any unresolved issues/items prior to the first
reading of the budget ordinance October 2, 2001.
a
~
TOWN OF VAILy
WOL
• D
Office of the Town Manager
75 South Frontage Road CHAMPIONSHIPS
Vail, Colorado 81657 1999-VAiL-BEAVER CREEK
970-479-2105/Fax 970-479-2157 ' R A '
August 28, 2001 Work Session TM
11:30 A.M. Ellefson Park/West Vail Neighborhood Walkabout
Work Session at 1:00 P.M.
1:00 P.M. RETT and Capital Projects Preliminary Discussion (1 hou )
2: M. Council Contribution Requests (2 hou f
he funding requests, along w/the Town Manager's
ecommen ations, will be in your packet for the 8/21/01 Council
meetings, with a request to have them returned to
Steve/Pa /Christine NO LATER THAN 5:00 P.M. the following
Friday (8/24/01).
4:00 P.M. DRB/PEC Report (5 minutes)
4:05 P.M. Spaeth Design Follow-Up (15 minutes
4:20 P.M. Critical Strategies through Other (approximately 35 minutes total)
4:55 P.M. ADJOURNMENT'
4UNLESS: Salary Co nsation discussion scheduled for 8/21/01 worksession;
if dir om Count received at that time,
w t is could be a further work session item for the 28th, in that a decision
is o complete the Town Manager's
budget presentation scheduled for 9/11101
September 4, 2001 Work Session
1:00 P.M. Disney Trip Report (30 minute
- Vail Standards Discussion (3 minutes®
2:00 P.M. Special Events/Information Services Presentations
- Vail Valley Tourism and Convention Bureau (30 minutes)
- Vail Chamber and Business Association (30 minutes)
Z~s~ RECYCLEDPAPER
A
3:00 P.M. Vail Today (Rick Scalpello) (30 minutes
3:30 P.M. Building Materials Regulation Ordinance Discussion (20 minutes)
3:50 P.M. Gateway SDD Ordinance # , 1st Reading Discussion (30
minutes)
4:20 P.M. Highland Meadows Annexation Discussion (30 minutes)
4:50 P.M. Critical Strategies through Other (approximately 35 minutes)
5:25 P.M. ADJOURNMENT.
September 11, 2001 Work Session
9:00 A.M. Submit Town Manager's Budget/Budget Overview (30 minutes
9:30 A.M. Property Tax Issue (30 minutes
10:00 A.M.Revenue Budget (30 minutes
10:30 A.M.Capital Projects Discussion (1.5 hour
To include:
- Fire Station
- Vail Today
- Spaeth Design
- Streetscape
- Unfunded Projects
kA#Uf 2,
G~t~.~ctal~ t 6 1?~tc. ~ N1lta.~.~- t~utX but'11, L G.u,~ G,Nw~E
NOON: Lunch(' • i I •r' i th 'be r l 1 •
1:30 P.M. Quarterly Meeting for the Vail Local Marketin District (Town
Council sitting as the Board of Directors for the VLMD)
(1.5 hours)
1) Discussion of management/administration/fulfillment contract w/the
Vail Valley Tourism and Convention Bureau
2) Presentation of the Vail Local Market District Advisory Council's
(VLMDAC) Y2002 Business Plan and Budget
- Request for Business License Fee to be returned to VLMD to
support S2M marketing budget
3:00 P.M. DRB/PEC Report (5 minutes)
3:05 P.M. Continuation of Capital Projects Discussion, if needed (2 hours
5:05 P.M. Critical Strategies through Other (approximately 35 minutes)
5:40 P.M. ADJOURNMENT
, ,,§eptember 18. 2001 Work Session
4~`•
N C G Q ep min ) CA B OVED TO
S Octcoer??.. .
1: P evi ' og P rk 30 utes H EMOW TO
0ctcber??? . . 3p
bt. Interviews for Appeals Board (b'minutes)
d~6GP~l•
2:30 P.M. Continuation of RETT Project Discussion (2 hoursl)
To include:
Operation of Donovan vilion
- Streetsca
!1p
~C
- Donov, n fiddle Bench
- 5 Year ian
- Other
4:30 P.M. Critical Strategies through Other (approximately 35 minutes)
5:05 P.M. ADJOURNMENT
September 25. 2001 Work Session
11:30 A.M. Donovan Park Walkabout
1:00 P.M. DRB/PEC Report (5 minutes)
:05 V /Co cil uart M ting o V T
2:05 P.M. Discussion of any unresolved issues/items prior to the first
reading of the budget ordinance October 2, 2001.*
970.926.82oo Fax 970.926.8228
~y 216 Main Street SWe Goo
Edwards, Colorado 81632
Slifer Designs- sliferdesigns.com a-mail. ink@sliferdesignscom
August 8, 2001
Town of Vail
Dear Council Members:
There appears to be confusion about the role of Council Members appointed by
the Council to represent the Town on various committees and boards in which
the TOV has a financial stake.
For the record, two of Greg Moffett's appointments are to the Vail Marketing
Advisory Council and the Vail Valley Chamber. It is his job to attend those
meetings, participate in discussions, and try to influence the discussions to reflect
the best interests of the TOV. I work with him on both of these boards and
Councilman Moffett does a very good job with regard to all three of these
responsibilities. In fact, he brings the added benefit of his vast marketing
experience to assist the boards in understanding marketing issues.
I would hope that all Council Members are active and constructive participants on
the Boards they are assigned to serve, whether it is Bravo!, the Vail Valley
Chamber and Business Association, or the Vail Recreation Board. The greatest
benefit the TOV receives from the many hours of service the Council Members
contribute to local organizations is the first hand knowledge of those
organizations, their operations, and their achievements.
Clearly, the suggestion by Diana Donovan that any Council Member should
recuse him or herself from votes affecting the Boards and Organizations on
which they serve is directly counter to the intent of a Council Member being
appointed by the Council in the first place. I therefore hope that no further action
will be taken on this issue.
Sincerely,
Beth Slifer
President, The Vail Valley Chamber
Member, Vail Marketing Advisory Council
N,
o7n
EAGLE RIVER R 9ji V'
WATER & SANITATION DISTRICT
846 Forest Road • Vail, Colorado 81657
(970) 476-7480 • FAX (970) 476-4089
July 24, 2001
Bob McLaurin, Town Manager
Town of Vail
75 S. Frontage Road, West
Vail, CO 81657
Dear Bob:
For a long time now we have been discussing our planning for expansion of the Vail Wastewater
Treatment Plant onto the Old Town Shops property. It is now critical for us to finalize our plans
for expansion. We would like to close on this property in the next sixty days.
Our plans for utilization of the property have changed a little since 1999. Our primary need, of
course, is to allow us to add treatment capacity to serve future development east of our Vail
Wastewater Treatment Facility. We also need additional space to meet unknown, but inevitable,
higher standards for wastewater treatment we expect to be imposed by the Colorado Department
of Health in the future.
We also plan to construct a drinking water treatment facility on the property, utilizing Vail
Resort's snowmaking pipeline to bring water from the confluence of Gore Creek and the Eagle
River. The drinking water facility was originally intended to enhance streamflows in Gore Creek
in the winter months by diverting water at the confluence rather than our wells on the Vail Golf
Course. However, we now have a much more pressing need for the drinking water facility. We
have learned that water from our golf course wells contains levels of Copper that cause
regulatory compliance problems for our wastewater treatment plant. Even though the levels of
Copper are well within safe drinking water standards, they are higher than our limit for return
flows to Gore Creek from the wastewater facility. We need the new drinking water facility to
comply with current wastewater treatment standards.
We have entered into a lease with Vail Resorts for the use of its snowmaking pipeline and pump
station and we have received a water rights decree to allow us to use the snowmaking pipeline as
a source of municipal drinking water. We expect to receive proposals from engineering firms for
design of the new facilities by the end of this month. The only thing keeping us from moving
ahead with design and construction is acquisition of the Old Town Shops property.
We are prepared to pay the appraised price of $675,000 for fee title to the property without any
AV WATER, WASTEWATER, OPERATIONS & MANAGEMENT SERVICES
Bob McLaurin
July 24, 2001
Page 2
reservations of use by the Town. We will maintain an access easement across the property for
mountain access for Vail Resorts, and we will design and construct our structure to allow for
future construction on top the new facilities.
We would like to take possession of the property in April of 2002, which of course means the
Town and its tenant, the Recreation District, would need to vacate the property by that date. We
want to avoid any perception, real or imagined, that the District is unilaterally displacing the
gymnastics program from the existing building. It is very important to our Board that the Town
represent that this transaction is being undertaken to meet important interests of the Town,
including real estate revitalization, Mountain Bell site development, and protection of Gore
Creek.
If these terms are agreeable to the Town of Vail Council, we would be delighted to prepare a
contract for purchase of the property.
Please let me know if you have any questions.
Sincerely,
Dennis Gelvin, General Manager
cc: Rick Sackbauer
Jim Collins
EXHIBIT "A"
TEXT OF THE PROPOSAL
(if the proposal is adopted, the language having a will be deleted
and the language having an underline will be added)
ARTICLE V
INITIATIVE AND REFERENDUM
f
Section 5.1 - General Authority:
(a) Initiative. The electors of the town shall have the power to propose any ordinance to
the council, accordance with the provisions of this article of the charter, except budget, capital
program, appropriation of any revenue, or levy of taxes, or salaries of town officers or
employees. In the event council fails to adopt said proposed ordinance without any change in
substance, the said proposed ordinance shall be submitted to the registered electors at a town
election for their acceptance or rejection.
(b) Referendum. The electors of the town shall have the power to require reconsideration
by the council of any council action. For the numose hereof. "council action" is defined as either
an ordinance, a resolution or a motion. Cll\l; If the council fails to repeal Y1111GLL1V~ council
action so reconsidered, the electors of the town shall then have the rower to approve or reject it
such council action at a town election, in accordance with the provisions of this article of this
Charter; provided that such power shall not extend to the-bttrlgl,L, . ap,.ul ~/llJ.`,1CL111, appropriation
' l of any revenues, levy of taxes or council action calling a special election, or authorizing the
issuance of local government district bonds payable primarily from special assessments or
levying special assessments, u, Vl 11111L111 ~/Lr LV 1111~+L Lill. 1..Vl1 ~l a4lUal VL 11 411 V11J V1 tll~, LUW~11.
Section 5.2 - Commencement of Proceedings; Petitioners' Committee; Affidavit:
Any five (5) electors may commence initiative or referendum proceedings by filing with
the town clerk within fifteen 15 days of council action an affidavit stating they will constitute
the petitioners' committee and be responsible for circulating the petition and filing it in proper
form, stating their names and addresses and specifying the address to which all notices to the
committee are to be sent, and setting out in full the proposed initiative ordinance or citing the
w (.L1llGLLl" council action sought to be reconsidered.
Promptly after the affidavit of the petitioners' committee is filed, the clerk shall issue the
appropriate petition blanks to the petitioners' committee.
Section 5.3 - Petitions:
(a) Number of Signatures. Initiative petitions must be signed by electors of the town in
number to at least fifteen (15) per cent of the total number of electors registered to vote at the last
regular municipal election. Referendum petitions must be signed by electors of the town equal in
4
number to at least ten (10) per cent of the total number of electors registered to vote at the last
regular municipal election.
(b) Form and Content. All pages of a petition shall be uniform in size and style and shall
be assembled as one instrument for filing. Each signature shall be executed in ink or indelible
pencil and shall be followed by the address of the person signing. Petitions shall contain or have
attached thereto throughout their circulation the full text of the council action proposed
or sought to be reconsidered.
(c) Affidavit of Circulator. Each page of a petition shall have attached to it when filed an
affidavit executed by the circulator thereof stating that he personally circulated the petition, the
number of signatures thereon, that all signatures were affixed in his presence, that he believes
them to be the genuine signatures of the persons whose names they purport to be and that each
signer had an opportunity before signing to read the full text of the ordinance proposed or the
council action sought to be reconsidered.
(d) time for filing Referendum Petitions. Referendum petitions must be filed within
tl.:, ty fortv-five (45) days after adoption by the council of the v,,lulu.A. council action
sought to be reconsidered.
Section 5.4 - Procedure after Filing:
(a) Certificate of Clerk. Amendment. Within ten (10) days after the petition is filed, the
town clerk shall complete a certificate as to its sufficiency, specifying, if it is insufficient, the
l particulars wherein it is defective and shall promptly send a copy of the certificate to the
petitioners' committee by registered mail. A petition certified insufficient for lack of the
required number of valid signatures may be amended once if the petitioners' committee files a
notice of intention to amend it with the clerk within two (2) days after receiving the copy of his
i certificate and files a supplementary petition upon additional forms within ten (10) days after
receiving the copy of such certificate. Such supplementary petition shall comply with the
requirements of subsections (b) and (c) of Section 5.3, and within five (5) days after it is filed the
clerk shall complete a certificate as to the sufficiency of the petition as amended and promptly
send a copy of such certificate to the petitioners' committee by registered mail as in the case of
an original petition. If a petition or amended petition is certified sufficient, or if a petition or
amended petition is certified insufficient and the petitioners' committee does not elect to amend
or request council review under subsection (b) of this section within the time required, the clerk
shall promptly present his certificate to the council, and the certificate shall then be a final
determination as to the sufficiency of the petition.
(b) Council Review. If a petition has been certified insufficient and the petitioners'
committee does not file notice of intention to amend it or if an amended petition has been
certified insufficient, the committee may, within two (2) days after receiving the copy of such
certificate, file a request that it be reviewed by the council. The council shall review the
certificate at its next meeting following the filing of such request and approve or disapprove it,
and the council's determination shall then be a final determination as to the sufficiency of the
petition.
.1 IN III III III _i1i
l
(c) Court Review. New Petition. A final determination as to the insufficiency of a
petition shall be subject to court review. A final determination of insufficiency, even if sustained
upon court review, shall not prejudice the filing of a new petition for the same purpose.
Section 5.5 -Referendum Petitions; Suspension of Effect of O. d:..~..Council Action.
When a referendum petition is filed with the town clerk, the "..i111.1V„ council action
sought to be reconsidered shall be suspended from taking effect. Such suspension shall terminate
when:
1. There is a final determination of insufficiency of the petition, or
2. The petitioners' committee withdraws the petition, or
I The council repeals the ,,.411.Q1,.. council action, or
4. Certification of a favorable vote of the town on the V11i111CLL1Vr council action.
5. Emergency ordinances shall continue in effect unless the majority of the council votes
to suspend the ordinance pending the election.
Section 5.6 - Action on Petitions:
(a) Action by Council. When an initiative or referendum petition has been finally
determined sufficient, the council shall promptly consider the proposed initiative ordinance in the
manner provided in Article I or reconsider the referred vldlll(.1.VV council action by voting its
repeal; provided, however, that the council shall have power to change the detailed language or
any proposed initiative ordinance and to affix the title thereto, so long as the general character of
the measure will not be substantially altered; and provided further, that repeal of any referred
ordinance may be effected only by a three-fourths majority vote of the entire council.
(b) Submission to Voters. The vote of the town on a proposed .'v1L11 V\i ordinance or
referred council action shall be held not less than .1111 iy (5$ forty-five (45) days and not later
than ninety (90) days from the date of the final council vote thereon. If no regular town election
is to be held within the period prescribed in this subsection, the council shall provide for a
special election; otherwise, the vote shall be held at the same time as such regular election,
except that the council may at its discretion provide for a special election at an earlier date within
the prescribed period. Copies of the proposed Vl l.,f.ll ~d ordinance or referred council action
shall be made available to the public within a reasonable time before the election and also at the
polls at the time of the election.
(c) Withdrawal of Petitions. An initiative or referendum petition may be withdrawn at
any time prior to the thirtieth (30th) day preceding the day scheduled for a vote of the town by
filing with the town clerk a request for withdrawal signed by a majority of the petitioners'
committee. With the consent of the majority of the council and upon the filing of such request,
the petition shall have no further force or effect and all proceedings thereon shall be terminated.
x,
Section 5.7 - Submission by Council:
w,, e
The council on its own motion shall have the power to submit at a regular or special
election any proposed ordinance or any question to a vote of the registered electors.
Section 5.8 - Results of Election:
(a) Initiative. If a majority of the registered electors voting on a proposed initiative
ordinance vote in its favor, it shall be considered adopted upon certification of the election
results. If conflicting ordinances are approved at the same election, the one receiving the greatest
number of affirmative votes shall prevail to the extent of such conflict.
(b) Referendum. If a majority of the registered electors voting on a referred
council action vote against it, it shall be considered repealed upon certification of the election
i results.
(c) An ordinance adopted by the electorate may not be amended or repealed for a period
of six (6) months after the date of the election at which it was adopted, and Gl~l V1\11Y1CLllV? council
action repealed by the electorate may not be re-enacted for a period of six (6) months after the
date of the election at which it was repealed; provided, however, that any ordinance or council
action may be adopted or amended or repealed at any time by appropriate referendum or
initiative procedure in accordance with the foregoing provisions of this article, or, if submitted to
the electorate by the council on its own motion.
x
7
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111111 slim Jill,
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,m
? ' Contribution Request Spreadsheet
2001 2001 2002 2002 2002 Managers(
TOWN OF VAH. FLtNDING RVOUEST In-Kind Cash 2001 in-Kind In-Kind Cash Recommendation
GENERAL FUND Contributions: Description Request Contribution Description Request Request Cash In Kind m o
..L,,.,__..-.
ECONOMIC:
I Bravo! Colorado/John Giovando 30,000 25,000 30,000 ' 25,000
1 Bravo! Colorado/John Giovando Parking Crb Ford Park 0 Parking ( Ford Park 15 Permits None,
2 The Chamber of Commerce/Jen Brown 25,000 4,000 10,500 Depends on merger
3 VVTCB & V VCC Merger 100,000 Depends on merger
4 Vail Jazz FoundationfHoward Stone 10,000 7,000 ! 15,000 7,000
5 Vail Chamber & Business Association/Kaye Ferry 372,740 .240,000 from BL fee
6 Vail Today/Rick Scalpello 325,000 0
7 Vail Valley Foundation/Ceil Folz: 0
American Ski Classic 30,000 20,000 f Village Parking 30,000 20,000
Parking (American Ski Classic) 460 Parking Debits 0 2,300 2300 parking
Gerald R. Ford Amphitheater (Hot Summer Nights) 10,000 10,000: 20,000 20,000
Snowboard Vail Village Parking 2,000 30,000 0
Vail International Dance Festival 12,500 12,500 15,000 12,500
Winter Concert Series/Street Beat Public Works & Police 20,000 20,000 Public Works & Police 6,000 25,000 , 20,000 6000 PD &PW support
World Mountain Bike Championships Public Works & Police 50,000 50,000
Subtotal - VVF 122,500 112,500: 10,300 120,000 72,500 0
Prior Year Requests 105,000
TOTAL ECONOMIC 2c>2,500 148,500 10,)(N) 973,240 104,500 ~0 + 0
ENVIRONMENTAL:
8 Eagle River Watershed Council/Caroline Bradford 10,500 Check if State is paying t
TOTAL ENVIRONMENTAL 0 0 0 l 10,500 0 0
- EDUCATIONAL:
9 Gore Range Natural Science School/Kim Langmaid: 3,000 2,000 3,000 2,000
10 Leaming Tree-ABC School/Moe Mulrooney (Casino Night table) 4,500 1,000 ! 2,000 1,000 for corporate table,
11 Meet the Wildemess/Thomas McCalden 5,000 500 5,000 1,000
12 Museum of Contemporary Cultures/Sarah Strauch 3,000 0
13 The Vail Symposium/Ebby Pinson 1 Blue Parking Pass 500 0 1,500 1,500
14 The Vail Symposium-Sawatch Summit/Ebby Pinson 2,500 0
I
Prior Year Requests 21,250 I 12,000 Q 4 21;000 ~ 5,500 ~ 0
TOTAL EDUCATIONAL l
HEALTH AND HUMAN SERVICES:
15 Colorado West Mental Health Ctr/Susan Rodger 15,000 0
16 Crime Stoppers of Eagle CO/Kim Andree I Blue Parking Pass 525 1 Blue pass
17 Eagle Valley Humane Society/Char Newman 2,000 0
18 The Resource Center of Eagle County-Bev Christiansan 15,000 5,000 15,000 5,000
19 Vail Mountain Rescue Group/Bob Armour I 2,000 2,000 2,000 2,000
20 Vail Valley Medical Center Foundation/Scott Beaver I 6,500 0
i
Prior Year Requests 2.500 0 !
i.00t} 0
TOTAL HEALTH AND HUMAN SERVICES 19500 I ,000 ` 525 I 40,500
t
~ f .o.,..o wv..~s
Contribution Request Spreadsheet 5
: i 2001 2001 2002 2002 2002 Managers
TOWN OF PAIL FUNDING REQUEST In-Kind Cash 2001 In-Kind In-Kind Cash Recommendation Diana
GENERAL FUND Contributions: Description Request Contribution Description Request Request Cash In-Kind j Donovan
RECREATION:
21 First Descents/Brad Ludden 2,000. 2,000
22 Skating Club of Vail-Shawn Boris (8 days) 8 Days of Ice Granted 8 Days of Ice 8 Days of Ice
23 Ski Club Vail/Linda Kildow 14 Days of Ice 0 Granted ;4 Days of Ice 4 Days of Ice
23 Ski Club Vail/Linda Kildow 1 Blue Parking Pass 0 1 Blue Parking Pass 525 No
24 Battle Mountain High School Ski Team/Kathryn Benysh 2 Parking Passes 1,050 None
25 Snowshoe Shuffle-Sarah Ladd 700 Debits Granted 700 Parking Debits 3,500 3500 in parking
26 VRD-Club Vail 2002/Marc Thomas I 1,500 1,500 !Depends on alternate venue
1,000 01
27 VRD-Eagle CO Youth Activities/Diane Johnson
28 VRD-Vail Family Camival/Paul Wertin 1,000 1,000
TOTAL RECREATION _ 0 0 5,075 5,5€18 I 4.500 ( 0 n
_ 01 < 0
l 1 346,250 167,500'- 15,900 1,046,740 1:500 I
SUBTOTAL -CONTRIBUTIONS
ARRANGEMENTS and AGREEMENTS:
Vail Valley Comm. TV/Ch5(40%offranchise fee) ;(Note 2) 57,120 57,120 64,620
Vail Valley Exchange 6,300 2,500 2,500
Youth Recognition Award 6,000
Vail Valley Athlete Commission 5,000 5,000 5,000
Prior Year Amounts 20,000 0
29 Vail Valley Tourism & Convention Bureau/Frank Johnson: 0
Events & Information Staff Parking I I Blue Parking Passes 3,675 0 9 Blue Parking Passes 4,725 4725 in passes
Marketing 183,500 0
Information Booths 208,300 195,800 191,352 191,352
Special Events 456,500 361,500 468,500: 468,500
Vail 50 (parking passes for ski passes & commu 25 Blue Parking Passes 0 25 Blue Parking Passes: 13,125 13125 in passes
Lodging Quality Initiative 0 .
Total VVTCB 851,975 557,300 17,850 659.852 J 659.852 0 : 0
$UBTOTAL -ARRANGEMENtSand'.AGREEMENTS I 940;345 L 621,410 0 ( m 17,8501 659,852 1_ 737,972 0 0
GRAND TOTAL General Fund 6,886,645 7OA20 33,75(1 1 ^06 592 859,472 ' 0 0
Real Estate Transfer Tax Fund:
30 Vail Alpine Garden Foundation/Ry Southard 38,500 38,500 56,810 56,810
Capital Projects Fund
31 Eagle Co Down Payment Assistance Committee-Ch (Note 1) 15,000 0 20,000 20,000 From CPF I
NOTES:
1. Up to $15,000 from down payment assistance program if Avon matches contribution;home should be in Vail
2. Required based on franchise agreement 40% of Revenue
finance%Cont02 2 8/16/01
111
TOWN OF VAIL
!WORL
75 South Frontage Road 1
Vail, Colorado 81657 CHAMPIONSHIPS
970-479-2100
Fax: 970-479-2157
www.ci.vail.co.us TM
August 17, 2001
TO: Town Council
FROM: Christine Stouder
RE: Council Contribution Applications
Included in your packet this week are applications for the 2002 Council contributions.
Please write your recommended contribution amount on your summary sheet. Please
return them to Reatha by August 24th when you pick up your packet. The discussion is
scheduled for August 28th. Thank you!
~,y~ RECYCLEDPAPER
Contribution Request Spreadsheet
2001 2001 2,002 2002 .12002Managers
TOWN OF VAIL `FUNDING REQUEST In-Kind Cash 2001 In-Kind In-Kind Cash
~ Recommendation
GENERAL FUND Contributions: Description Request Contribution Description Request Request Cash In-Kind
ECONOMIC:
Bravo! Colorado/John Giovando 30,000 25,000
_ I 30,000 I
Bravo! Colorado/John Giovando Parking Q Ford Park 0 !Parking n Ford Park I 15 Permits'
The Chamber of Commerce/Jen Brown 25,000 4,000 J J 10,500 Y
The Chamber of Commerce/Jen Brown I Day of lee I Granted
Eagle Co Down Payment Assistance Commit. (Note 1) 15,000 0 20,000
Eagle River Watershed Council/Caroline Bradford I 10,500
LH Merchants-Jammin Jazz Nights/Gary Boris (VCBA) 0 I I J
VV Merchants-Block Parties/Kaye Ferry (VCBA) 20,000 0 I -
LHIVV Merchants Assoc-The Guide/Kaye Ferry (VCBA) 15,000 0 I I
VVTCB & VVCC Merger J J
J I I 100,000
Vail Chamber & Business Association/Kaye Ferry I 372,740 J
Vail Community Chamber-Josef Staufer (Note 2) 70,000
Vail Today/Rick Scalpello I 325,000
Vail Valley Foundation/Rick Beveridge or Ceil Folz: I 0
American Cycle Classic + 0 J I J
American Ski Classic 30,000 20,000 Village Parking I 2,300 30,000:
Gerald R. Ford Amphitheater (Hot Summer Nights) 10,000 10,000 I 20,000
Parking (American Ski Classic) 460 Parking Debits 0
Snowboard Vail Village Parking I 2,000 30,000
Vail International Dance Festival 12,500 12,500 I 15.000 ,
Winter Concert Series Public Works & Police 20,000 20,000 Public Works & Police I 6,000 25,000
World Mountain Bike Championships 'Public Works & Police 50,000 50,000
Subtotal - VVF 122,500 112,500 I 10,300 I 120,000 0
TOTAL ECONOMIC I ~97i00 141,5011
_ I I 988,74() '0
financelCont02 08/0912001
Contribution Request Spreadsheet
2001 2001 2002 2002 2002 Managers
TOWN OF VAIL;FUNDING REQUEST In-Kind Cash 2001 In-Kind In-Kind Cash Recommendation
GENERAL FUND Contributions: Description Request Contribution Description Request Request Cash In-Kind
EDUCATIONAL:
The Buddies of EagleCounty/Rhonda Atencio 10,000 1,000 0
Environmental Educator-Eileen Connors 0 0 0
Gore Range Natural Science School/Kim Langmaid 3,000 2,000 3,000 0
Learning Tree-ABC School/Moe Mulrooney (Casino Night table) ( 4,500 1,000 _ 2,000 0
Meet the Wildemess/Thomas McCalden 5,000 500 5,000 0
Museum of Contemporary Cultures/Sarah Strauch 3,000
Snowboard Outreach Society-Am Menconi 1,250 0 0
SOS Wildlife Rehabilitation-Rich Ranieri 0 0
Vail Jazz Foundation/Howard Stone 10,000 7,000 _ 15,000
Vail-Eagle Valley Rotary Club-Susan Pollac 1 Blue Parking Pass 0 0 0
The Vail Symposium/Ebby Pinson I Blue Parking Pass 500 0 1,500 0
The Vail Symposium-Sawatch Summit/Ebby Pinson 2,500
Vail Valley Comm. TV/Ch5 10,000 7,500 0
TOTAL EDUCATIONAL 11.250 19,000 0 32.0011 0 0
HEALTH AND HUMAN SERVICES:
Colorado West Mental Health Ctr/Susan Rodger 15,000
Crime Stoppers of Eagle CO/Kim Andree I Blue Parking Pass 525
Eagle Valley Humane Society/Char Newman 2,000
The Heuga Center/Brian Hutchinson 2,500 0 0
The Resource Center of Eagle County-Bev Christiansan 15,000 5,000 15,000
Vail Mountain Rescue Group/Bob Armour 2,000 2,000 2,000
Vail Valley Medical Center Foundation/Scott Beaver 6,500 _
TOTAL HEALTH AND HUMAN SERVICES 19 500 7,000 X25 111.500 0
Cont02 2 08/0812001
Contribution Request Spreadsheet
2001 2001 2002 2002 2002 Managers
TOWN OFVAIL FUNDING REQUEST In-Kind Cash 2001 In-Kind In-Kind Cash Recommendation
GENERAL FUND Contributions: Description Request Contribution Description Request Request Cash In-Kind
RECREATION:
First Descents/Brad Ludden 2,000
Skating Club of Vail-Shawn Boris (8 days) 8 Days of Ice Granted 8 Days of Ice
Ski Club Vail/Linda Kildow 4 Days of Ice 0 Granted 4 Days of Ice
Ski Club Vail/Linda Kildow 1 Blue Parking Pass 0 1 Blue Parking Pass 525
Snowshoe Shuffle-Sarah Ladd 700 Debits Granted 700 Parking Debits 3,500
VRD-Club Vail 2002/Marc Thomas 1,500
VRD-Eagle CO Youth Activities/Diane Johnson 1,000
VRD-Vail Family Carnival/Paul Wertin _ 1,000
TOTAL RECREATION 0 4,025 5,500
SUB TOTAL-CONTRIBUTIONS 7 361,250 ( 167,500 46;850 { 1,034,740 T 1,066,740
ARRANGEMENTS and AGREEMENTS:
Vail Valley Comm. TV/Ch5 (40% of franchi (Note 3) 57,120 57,120
Vail Valley Exchange 6,300 2,500
Berry Creek 5th - operating expenses (Note 4) 20,000 0
Vail Valley Athlete Commission 5,000 5,000
Vail Valley Tourism & Convention Bureau/Frank Johnson: 0
Events & Information Staff Parking 11 Blue Parking Passes 3,675 0 9 Blue Parking Passes 4,725
Marketing 183,500 0
Information Booths 208,300 195,800 191,352
Special Events 456,500 361,500 468,500
Vail 50 (parking passes for ski passes & ci 25 Blue Parking Passes 0 25 Blue Parking Passes 13,125
Lodging Quality Initiative 0
Total VVTCB 851,975 557,300 17,879 659,852 0 0
SUBTOTAL -ARRANGEMEN FS and AGREEMENTS ~ 940,395 ~ 621,920' 0 ~ 17,850 ~ 659,852 ~ U 0"
GRAND TOTAL General Fund 1,301,645 789,420 64,700 1,694,592 0 1,066,740
Real Estate Transfer Tax Fund:
Vail Alpine Garden Foundation/Ry Southard 38 500 38,500 56 810
__T
NOTES:
1. Up to $15,000 from down payment assistance program if Avon matches contribution;home should be in Vail
2. Funded out of Council Contingency in 2000, $20,000
3. Required based on franchise agreement 40% of Revenue
4. No longer required entity disowned
5. Intranet on hold
Cont02 3 08/0812001
r
APPLICATION FOR TOWN OF VAIL FUNDING
GENERAL INSTRUCTIONS
All applications must be submitted to the Town of Vail by July 31, 2001. You must provide 11 copies of the
application. Any application received after that date or any application packet with fewer than 11 copies will not be
considered. -
Please send application to:
Town of Vail
Reatha Schmidt, Cashier
75 South Frontage Road West &19
Vail, Colorado 81657
For questions on the financial statements, please contact Reatha Schmidt at 479-2100.
PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK
1. Name of organization: Bravo! Vail Valley Music Festival
2. Contact person: John W. Giovando, Executive Director
3. Mailing address: P.O. Box 2270, Vail, Colorado 81658
4. Telephone: 970 872 5700
5. Members and Titles of your governing board: Please see backside of application
6. Amount of contribution requested: $30,000 and 15 Ford Park Parking
Permits during the 15th Season Dates at the Ford Amphitheater. Permits to be used by
conductors, concerto artists, directors. Thank you
7. Organization fiscal year-end: September 30 annually
8. Are your books audited? Yes
9. How will the contribution be used? Grant funds from the Town of Vail
will be applied directly toward the 2002 artistic fees, special artistic expenses, and marketing
the Vail Concert Series at the Gerald R. Ford Amphitheater Vilar Pavilion.
10. How does your request support item 1C of the contribution policy?
Please see reverse side
11. Who currently funds your organization (other governments, private donations, user fees, etc.)?
Please see reverse side
12. Organization's mission statement: The mission of Bravo! Vail Valley Music
Festival is to foster the excellence, diversity, and vitality of the arts, especially music, through
the presentation of concerts at the highest international level and to broaden the availability
of such presentations to all people.
ti
v
APPLICATION FOR TOWN OF VAIL FUNDING
Response to No.5 (Members and Titles of governing board)
1) Governing Board Officers
Ms. Karin Weber, Chairman
Mr. Bill Stolzer, Vice Chair
Ms. Jan Selm, Treasurer
Ms. Barbara Treat, Secretary
Response to No. 10 (How does your request support item 1 C of the contribution policy?)
1) A positive, sustained economic climate
The 2001 and recently completed 14`h Season of Bravo! Vail Valley Music Festival served an estimated
43,000 concert-goers through the production of
19 orchestral concerts at the Ford Amphitheater
2 orchestra youth programs at the Ford Amphitheater
15 chamber music concerts throughout the Vail Valley
38 out-door concerts throughout the Vail Valley by the Festival's
"Young Artist Ensemble-in-residence" Program
25 student programs including "Strings in the Schools,"
for area youth throughout the Vail Valley
The Festival brought into the Vail 437 performing artists including three professional orchestras
(Colorado Symphony Orchestra, Dallas Symphony Orchestra, Rochester Philharmonic Orchestra), 8
conductors, 42 soloists, and 1 student string ensemble together with over 450 family members and guests
accompanying the artists. Approximately 40% of ticket buyers came from outside Eagle County, Colorado.
The performing arts are approximately 45% of the draw to the Vail during the summer months which
account for a substantial economic impact to the region thus helping to support a positive, sustained
economic climate in the Valley. In addition the Festival brought national recognition to the Valley through
the production of touring concerts to New York; and further through the broadcast of over 33 works on
National Public Radio, Performance Today, reaching an estimated six million people per program through
229 member stations. The Festival received major national coverage from the metropolitan areas of Denver,
Los Angeles, San Francisco, Phoenix, Albuquerque, Chicago, New York, Atlanta, Dallas, Houston,
Philadelphia, Rochester and Miami. The Festival averaged 1600 "hits" a month on its web site during the
last five-month period. The 15ffi Season of 2002 is now scheduled for June 26-August 7.
b) An environmentally sensitivity high quality of life
The Bravo! Festival helps to provide and sustain a high quality of life in the Vail by providing a positive and
superior cultural experience for resident and visitor alike in its professional production of over 100 concerts
and events annually together with 315 open rehearsals. The concerts incorporate orchestra, chamber music,
pop/folk, and student programs thus providing an abundance of cultural opportunities. The Bravo! Festival
is committed to setting the highest international standard of excellence in the performing arts and creating a
strong sense of community and pride for the Vail community through the arts. Music enriches all of our
lives, is a universal language and is indeed environmentally sensitive.
Response to No. 11 (Who currently funds your organization -other governments, private donations, user
fees, etc.?)
a) Organizational funding
The Bravo! Vail Valley Music Festival receives funding support form private and family foundations, state
and local government, corporate and business enterprises, individuals, and membership fees from the local
community Guild. Earned income is generated through ticket sales, program advertising, concession sales,
and bank interest revenue.
APPLICATION FOR TOWN OF VAIL FUNDING
Balance Sheet
Instructions: Round all figures to the nearest dollar. Please present in as much detail as possible.
Most Recent Completed
Fiscal Year: September 30,2000*
Assets:
Current Assets:
Cash and cash equivalents $124,844
Investments 104,552
Accounts Receivable 186,643
Accrued Interest 0
Temporarily Restricted 33,106
Total Current Assets 449,145
Fixed Assets:
Leasehold Improvements 38,528
Less: Accumulated amortization (25,685)
Furniture, fixtures, equipment 203,708
Less: Accumulated depreciation (56,448)
Net Fixed Assets 160,103
Total Assets: $6093248
Liabilities:
Current/Non-Current Liabilities
Accounts payable $ 78,846
Salaries payable 54,021
Payroll taxes payable 7,610
Lease payable 8,440
Loan payable 8,000
Non Current Liability - Piano Loan 56,000
Total Liabilities: $2123917
Total Assets: $6099248
Total Liabilities: 2129917
Net Worth (Total Assets Minus Total Liabilities) $396,331
*Please Note: Most recent completed fiscal year at time of application due date:
September 30, 2000.
APPLICATION FOR TOWN OF VAIL FUNDING
Statement of Sources and Uses
Instructions: Round all figures to the nearest dollar. Please present as much detail as possible.
Current Fiscal Year - 2001
Revenues: (List by funding source) Budget - 2001
Ticket Sales $ 443,000
Corporate/Business Contributions 175,000
Private Foundations 147,500
Family Foundations 180,000
Friends of the Dallas Symphony 150,000
Friends of the Colorado Symphony 45,000
Individual Contributions 575,000
Bravo! Primer 12,000
Soiree Series 75,000
Town of Vail 25,000
Bravo! Membership Guild 6,000
Artisan Golf Challenge 50,000
Program Advertising 116,000
Gala Dinner/Auction 120,000
Misc. Income 2,000
Interest Income 18,000
Endowment Support 45,000
Festival Receptions 5,000
Soiree Reimbursements 30,000
In-Kind Contributions 1,169,500
Total Revenues: $3,389,000
Expenses:
Artist Fees/Expenses $997,750
Special Artistic/Production 222,000
Marketing/Fund Raising 253,500
Administration 153,750
Salaries/Taxes/Benefits/Workman's Comp. 592,500
In-Kind Expenses:
Corporate/Individual 281,000
Advertising 72,500
Production 126,000
Orchestra/Artistic Fees 505,000
Other/Gala/Auction 185,000
Total Expenses: $3,389,000
Total Revenues Minus Total Expenses: $ 0
The
VAIL VALLEY
CHAMBER
O f C o m me r c e
The Vail Valley
Chamber of Commerce
2002 Application
For
Town of Vail Funding
Proposed by
Jen Brown
And The Board of Directors
July 31, 2001
POST OFFICE BOX 1437
AVON, CO' (81620
970)
(970) 949-5189 • Fax (970) 949-4385
E-mail: info nvailvalleychamber.com • http://www.vailvalleychamber.com
APPLICATION FOR TOWN OF MAIL FUNDING
G ERAL INSTRUCTIONS
Al applications must be submitted to the Town of Vail by July 31, 2001. You must provide 11 copies of
the application. Any application received after that date or any application packet with fewer than 11
copies will not be considered.
Please send application to:
Town of Vail
Reatha Schmidt, Cashier
75 South Frontage Road West
Vail, Colorado 81657
For questions on the financial statements, please contact Reatha Schmidt at 479-2100.
PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK
1. Name of organization: The Vail Valley Chamber of Commerce is regional, serving Avon,
Arrowhead, Beaver Creek, Cordillera, Eagle-Vail, Edwards, Minturn, Vail, & Wolcott
2. Contact person: Jen Brown, Executive Director
3. Mailina address: P. 0. Box 1437, Avon, CO 81620
4. Telephone: (970) 949-5189
5. Members and Titles of your governing board: Please see attached.
6. Amount of contribution requested: $10, 500.00 (We are not requesting an ice day.)
$8,000.00 Membership Dues/ $2,500.00 Community Mixer-Sponsorship. The $8,000 dues
are-in lieu of a merger with the Vail Valley Tourism & Convention Bureau.
7. Organization fiscal year-end: December 31, 2001
8. Are our books audited? No, our accounting firm, Vail Bookkeeping & Accounting
veri ies all transactions and all financial documents are on file at their office.
All records are open to public review.
-9. How will the contribution be used? The$8, 000 contribution will be used to support the
rograms and services we offer to allow for better business practices and money-saving
benefits for the business community. The town's $2,500 contribution will be used to
sponsor the hamber's 3rd Annual Communit Mixer/ Season Kickoff Party. In 2000, the Town
c ntrib ted 2,500 to this hu elT, suf~ess ul eve%
1 g. Huow does your request support item o t e contra ution policy?
Please see attached.
11. Who currently funds your organization (other governments, private donations, user fees,
etc.)? Beaver Creek Resort Company, Towns of Avon, Minturn and Vail, Vail Resorts,
two-thirds funding from membership dues from 540 members, and non-dues
program income.
12. Or anizatlon's mission statement: The Chamber of Commerce exists to contribute to
pogitive economic growth, influence the quality of life for members, residents and
guests, and promote the businesses of the member region.
(I more room is needed to answer questions, please use the back of this page.)
The ,rr~~
VAIL VALLEY
CHAMBER
• Of C o m me r c e
2001 BOARD OF DIRECTORS
PRESIDENT
Beth Slifer Heidi Friedman
Slifer Designs - President Kenny's Double Diamond/
Lionshead Merchants Association
VICE PRESIDENT
Greg Moffet Ghiqui Hoffman
Tiga Advertising/ Town of Vail. Laughing Monkey/
Vail Village Merchants Association
VICE PRESIDENT
Brian Nolan Bill Jensen
Blue Moose/ Beaver Creek Chophouse/ Pacific COO Vail Resorts, Inc.
Ranch/ On the Fly
Alice Leeds- Ambassador Liaison
TREASURER Convention Concepts, Inc.
Kathy Cleaver
Cloudshadow Consulting
Arn Menconi
Snowboard Outreach Society/
• Mike Brown Eagle County Commissioner
Alpine Bank/ Town of Avon
Kent Myers
Robert Dallain The Klein Group
Hyatt Regency Beaver Creek
Betty Neal
Lisa deGraaf InterNetWorks
Town of Minturn
Steve Pope
Cliff Eldredge Vail Daily
Vail Valley Medical Center
Steve Shanley
Ceil Folz Northwestern Mutual/
Vail Valley Foundation Edwards Business Association
Jeff Forbes
Coyote Cafd- Owner/ Beaver Creek Merchants
•
The Chamber of Commerce,-
07/26/01 Balance Sheet
As of July 26, 2001
•
Jul 26, '01
ASSETS
Current Assets
Checking/Savings
100 • Cash On Hand 200
101 • Cash In Firstbank Checking 136,824
102 - Cash in Firstbank CD 124,682
Total Checking/Savings 261,706
Total Current Assets 261,706
Fixed Assets
163 • Furniture, Fixtures & Equipment 46,479
169 - Accumulated Depreciation (27,853)
163 - Leasehold Improvements 74,374
169 • Accum. Deprec.-Leasehold (6,296)
Total Fixed Assets 86,703
TOTAL ASSETS 348,409
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Other Current Liabilities
220 - Payroll Tax Liability
220.11 - Medicare 457
220.12 - Social Security 1,953
220.2 - Federal Witholding 1,918
220.3 • Colorado Witholding 591
220.5 - Colorado UITR (26)
Total 220 - Payroll Tax Liability 4,893
222 - Cafeteria Plan Payable 254
228 - Sales Tax Payable (43)
Total Other Current Liabilities 5,104
Total Current Liabilities 5,104
Total Liabilities 5,104
Equity
301 • Fund Balance 270,566
Net Income 72,740
Total Equity 343,306
TOTAL LIABILITIES & EQUITY 348,409
•
Page 1
The Chamber of Commerce
07/26101 Profit and Loss
. January 1 through July 26, 2001
Jan 1 -Jul 26, '01
Ordinary Income/Expense
Income
Non-Dues Program Income
Relocating Magazine Income 8,470
10436 • Blue Jeans Lobster Party 6,527
10437 - Scholarship Income 500
10442 - Community Mixer
10442.1 - Previous Year 1,000
Total 10442 - Community Mixer 1,000
Total Non-Dues Program Income 16,497
Operating Income
10433 - Membership
10433.4. 2000 Members 385
10433.5 -2001 Members 158,073
Total 10433 - Membership 158,458
10438 - Interest Income 5,354
10439 -Other Income
10439.1 • Labels 990
10439.4 • Relocation 390
10439.7 - Sales Tax Vendor Fees 2
10439.8 - Meeting Space Rental 1,436
Total 10439 • Other Income 2,818
10443 - Commissions
10443.1 - Callboard NCS 178
10443.2 - Convergent Inc. 104
Total 10443 - Commissions 281
Total Operating Income 166,911
10432 - Contributions Income
10432.1 - Town of Vail 4,000
10432.2 • Town of Minturn 2,000
10432.4 - Beaver Creek Resort 35,000
10432.5 - Town of Avon 65,000
10432.7 - Vail Resorts 8,000
Total 10432 - Contributions Income 114,000
Total Income 297,408
Expense
F&E
10670 - Copier 2,886
10672 - Computer
10672.1 -Lease 715
10672.2 - Software/Hardware 160
10672.3 - Service 1,250
Total 10672 - Computer 2,125
Total F R E 5,011
Info Expenses
10664 - Advertising Expense 2,896
10666 - Website 1,433
10667 • Photos 571
10668 - Dues & Memberships 1,095
Total Info Expenses 5,995
Non-Dues Program Expense
• 10633 - Blue Jeans Lobster Party 7,431
10634 - Expo Expense 75
Pagel
The Chamber of Commerce
07/26/01 Profit and Loss
January 1 through July 26, 2001
Jan 1 -Jul 26, '01 •
10701 • Beverage (Bob's SummerFest)
10701.4 • Licenses/Permits 25
10701.5 • Weather Insurance 450
Total 10701 • Beverage (Bob's SummerFest) 475
10710 • Service Training
10710.1 • Previous Year Expense 2,182
10710.2 - Current Expenses 2,500
Total 10710 • Service Training 4,682
Total Non-Dues Program Expense 12,663
Occupancy
10657 • Storage Rent 1,509
10658 • Repair & Maintenance
10658.2 • Cleaning 4,653
10658.3 • Alarm System 497
10658.4 • Supplies 424
10658 • Repair & Maintenance - Other 0
Total 10658 • Repair & Maintenance 5,574
10659 • Rent Expense 20,825
10682•Phone
10682.1 • ISDN Phone Line 606
10682.2 • Qwest 2,681
10682.3 - Long Distance Service 490
10682.4 • Voice Mail 492
10682.5 • Edwards Kiosk 206
10682 • Phone - Other (11)
Total 10682 • Phone 4,464 •
10687 • Utilities 1,755
Total Occupancy 34,128
Other Expenses
Other
10679 • Charge Card Fees 264
10681 • Business & Property Taxes 459
Total Other 723
10673 • Consultants 2,044
10674-Insurance 2,850
10676 • Accounting & Legal 2,435
10678 • Office Supplies 3,062
10680 • Postage
10680.1 - Machine Rental 1,758
10680.2 - Postage 5,928
10680 • Postage - Other (8)
Total 10680 • Postage 7,678
10700 • Ambassadors 1,674
10703 • Retreat 417
Total Other Expenses 20,883
•
Page 2
The Chamber of Commerce
07/26/01 Profit and Loss
• January 1 through July 26, 2001
Jan 1 -Jul 26, '01
Personnel
10642 • Wages 115,555
10644 • Payroll Taxes 9,191
10645 • Health 9,761
10647 • Workers Compensation Insurance 990
10655 • Travel Reim. 953
10656 • Meals & Entertainment 581
10671 • Contract Labor 2,507
10677 • Pro Dev. & Training 3,660
Total Personnel 143,198
Total Expense 221,878
Net Ordinary Income 75,530
Other Income/Expense
Other Expense
10683 • Depreciation Expense 2,154
10706 • Remodeling Expense
10706.1 • Depreciation-Remodeling 636
Total 10706 • Remodeling Expense 636
Total Other Expense 2,790
Net Other Income (2,790)
Net Income 72,740
Page 3
• 10. How does your request support item 1C of the contribution policy? (Direct benefit
to the community of Vail, fulfillment of the town's mission, and how the contribution
will affect our resort community's future health.)
10 A.) The Vail Valley Chamber of Commerce's request directly benefits the Vail community
through providing:
Business Services:
• Regional research and continuing partnerships on issues like immigration, health
care, childcare, workforce, transportation and growth.
• Demographic/ Relocation information for potential business owners and residents.
• Morley-saving programs/ benefits. (Exciting progress is being made in finding a
solution for affordable health care for small businesses. Our goal is to roll out a new
plan sometime in October.)
• Website leads referral program to membership in order to create more business
opportunities for business locally.
• Educational programs through partnerships with High Country Human Resource
Association and Hospitality Sales & Marketing Association.
• Evaluation of an employee/ job skills assessment program for retention and
workforce training.
Economic Sustainability for Future:
• Economic Development- focus on developing a sustainable year-round economy
with a year-round workforce, housing, transportation, growth, childcare and
infrastructure.
• Assistance to community to form sustainable year-round economy.
• Support Eagle County Regional Airport efforts to provide year-round air service.
• Support locally owned and operated businesses.
• Development of regional input processes to coordinate public affairs needs w/ those
in existence to represent business needs at local, county, state and national levels.
Legislative Events/ Participation on behalf of business community:
• Local representation on statewide Chamber Director Board as arm of state chamber.
• Participate in state legislative events such as Business Day at the Legislature at
State Capitol and US Senator Wayne Allard's Town Hall Meetings.
• Host local and state Candidate and Issue Forums to educate residents and
businesses.
• Member US Chamber.
• Attend education and training programs that seek state solutions for housing,
transportation, immigration, employee retention, customer service training, and
workforce development.
• Executive Director completed four-year national certification course for Chamber
Organization Management.
Networking/ Community Events: .
• Host events like Community Mixer/ Season Kickoff Party and monthly Business After
Hours Mixers, some hosted by Vail businesses.
• Co-host Colorado Chamber of Commerce Executives Conference at the Antlers
Hotel in October. (Brings 150 Chamber directors around state for three-day
conference and activities in town.)
Community Partnerships- 2001 Vail Valley Chamber support of Vail- specific issues:
• Town of Vail/ Eagle County Child Care Center 501C3 (Chamber assisting in
solicitation of business partners.)
• Contributed to lobbyist efforts to defeat state legislation affecting Whitewater Park.
• Direct support to Town of Vail staff for Vail Employee Handbook review and
distribution.
• Vail Center Components that support year-round economy.
• Town of Vail Curfew for July Fourth and New Year's Eve.
• Green Star Environmental Program.
• Town of Vail specific information dissemination that enhances guest experience.
10 B.) The Vail Valley Chamber of Commerce's request fulfills the town's mission through
our efforts to streamline our Chamber functions to offer maximum benefits for the business
community. Our programs and services are based upon issues that have been identified by
the business community. The Vail Valley Chamber has actively supported and participated
in the Green Star Environmental Program from its initiation; Merchant Ski Pass Customer
Service training; and providing comprehensive guest and resident information that promotes
all of the recreational, educational and cultural opportunities available to the community.
10 C.) The Vail Valley Chamber of Commerce's request will affect our resort community's
future health by enabling us to provide additional services that will create a sustainable year-
round economy for our businesses. This challenge can be addressed through innovative
workforce development, partnerships to enhance products and services that support our full-
time residents, and through support given the Eagle County Regional Airport in attaining
radar for year-round flight service. The Vail Valley Chamber of Commerce strives to keep
businesses on the cutting edge of technology by passing them information regarding new
and evolving trends in business. Staff attends Chamber-specific management training
programs, developed by the U.S. Chamber of Commerce, as well as programs hosted by
our state Chamber, Colorado Association of Commerce and Industry. We consistently
partner with various Chambers around the mountain region to share knowledge and fight
collectively for and against legislative issues affecting business. Staff continues to cultivate
relationships with local, state and national elected officials to provide recognition and a
collective voice on behalf of our business community.
i
f
1
Z002 FUNDING REQUEST
INCREMENTAL SERVICES
TO BE
PROVIDED BY THE MERGED
VAIL VALLEY TOURISM AND CONVENTION 1 UREALT
AND
VAIL VALLEY CHAMBER OF COMMERCE
Transition Task Foree
Gary ]Fries, VVTCB Board, Vail Cascade Hotel
Stan Cope, VVTCB Board, Lodge Tower
Tom Stone, VVTC13 Board, Eagle County Commissioners
Chris Jornot, VVTCB Board, Vail Associates
Seth Slifer, VVCofC Board, Slifer Designs
Bran Nolan, VVCofC Board, Blue Mouse Restaurant
Steve ,pope, VVCofC Board, Fail Daily
Kathy Cleaver, V V CofC Board, Cloudshadow Consulting
c/o Vaal Valley Tourism and Convention Bureau
100 East Meadow Thrive, Suite 34
Vail, Colorado 61657
July 0, 2001
BACKGROUND
The Vail Valley Tourism and Convention Bureau was founded in 1964 as the Vail Resort
Association, a Chamber of Commerce and marketing co-operative serving the business
community of Vail. Throughout its history, it has served the needs of the changing and
growing business base in a variety of ways, but always focused on "promoting the
common business interests of the commercial enterprises," primarily through marketing
programs.
In 1988 recognizing the significant number of tourism related businesses that had sprurig
up outside the town limits of Vail, the membership amended the Articles of Incorporation
to include outlying areas, and by 1989, the VRA's membership had grown to include
lodges, restaurants, and other activities in Vail, Avon, and Beaver Creek Resort. The
Vail Chaa-iber of Commerce was chartered in the same year to focus on serving the needs
of the business community of Vail, while the VRArs mission was narrowed to providing
marketing support only.
By 1992, the Vail Chamber of Commerce had closed its doors, and the VRA had changed
its name to the Vail Valley Tourism and Convention to reflect its narrower foots on
marketing and sales activities on behalf of the tourism-related businesses in the resort.
In 1995, the VVTCB was formally "hired" by the Vail Town Government. under a
contract to perform marketing services on its` behalf, including coordination of the Vail
Valley Marketing Board, development and production of special events, and management
of visitor centers in Vail and LionsHead. This contractual relationship is reviewed
annually, and, with'a few modifications, remains in place today.
A review of declining guest satisfaction scores by the Vail Community Task Force lead
the Board of Directors to explore ways for the VVTCB to become more involved in the
guest's experk.-rice while in the resort. Discussions ensued with the Vail Valley Chamber
of Commerce about implementation of programs to improve the business community's
ability to provide excellent service which have ultimately lead to a proposed merger
between the two organizations. Though this merger still mast be approved by the
memberships of both organizations, member sentiment seems soiidly behind oreatk1g, a
combined org~aiization. Through this proposed merger, the leadership of both
organizations will create THE business organization prepared to lead the community into
the next 30 years of resort DO1VIFNANCE.
Funding Bequest
The Boards of :Directors of the VVTCB and the Vail Valley Chamber of Commerce
invite the Vail Town Council's participation in this extraordinary opportunity to better
enhance our future. A work-session discussion of the merger is scheduled for August 7,
prior to your consideration of funding proposals, so the details of the merger and its
ramifications should be clear.
The audited financial statements provided to the staff' at the Town of 'Wail annually
because of our contract illustrate the solvency of the VVTCB and its ability to fund the
marketing activities is currently carries out through a wide range of income producing
vehicles including dues; commissions on business booked, sponsorships, and Co.
operative marketing ventures. The Vail Valley Chamber of Commerce has also
demonstrated t[ie ability to fund the business support and networking activities currently
in place. By consolidating the marketing and visitor services operations of the VVTCB
with the business support services provided by the VVCofC, efficiencies can be realized
that will Serve to enhance and expand the already successful programs offered by both
organizations, The Combining of Boards of Directors and memberships also provides the
support base necessary to begin offering a range of new actions on behalf of the business
community.
New programs will be funded by investmems; from the most significant governmental
entities, including the Town of Vail, who will gain from the potential incremental sales
tax generated from, the success of the enhanced programs, and major business entities
within the area. An initial incremental funding requirement of $600,000 has been
established, spread as follows:
Town of Vail $100,000
Beaver Creek Mtn. Operations $ 100,000
Beaver Creels Resort Company $100,000
Eagle County Government $100,000
Town of Avon $100,000
Vail Mountain Operations $1.00,000
Proposed new programs and budget detail follow.
]FIRS'''' YEAR PRIORITIES OF NEW DEPARTMENTS
Outlined below are the proposed first year responsibilities and goals of the new
departments created by fltnding from the proposed funding partners. Shortfalls in funding
of the new programs will cause revisions in the scope of work proposed.
Economic Enhancement Denartment
Principle Responsibilities
1. Establish Eccuornic Develop collaborative task force to identify direction of effort
2. Develop blueprint for diversifying business bast in the resort community
3. Encourage expansion of year round air service into Eagle County Regional
Airport:
4. Work with area landlords to establish "business friendly" practices.
5. Piamoie active community reinvestment among all local financial institutions.
0. provide creative financing and affordable capital for business growth through
public/private partnerships
7. Establish working knowledge of grantlfinancaal aid opportunities relating to
economic development projects
Service Ouatity Assurance Devartment
e
Principle Responsibilities:
1. Expand Lodging Quality Assurance program, and concepts to include overall
service quality irraprovemerr..
2. Lead in the continued development and implementtatimi of year `round service
quality "shopping" prograins in the business community.
3. Develop Service Quality Assurance program utilizing objective "shopping",
manager/employee training and reinforcement techniques.
4. Improve Manager/Employee leadership, management skills, and guest
relationship skills training opportunities to reinforce standards established by
service quality assessment program.
Emnlovee Recruitment/Retention Den rtment
Principle, Responsibilities:
1. Develop community-wide recruiting programs to assist in developing qualified
employee pool.
2. Establish relationships with "hospitality" programs at major universities to
explore internship opportunities,
I Research and develop employee recruitment opportunities through "Work Keys"
program
4. Develop working relationship with INS off16ds to assist in securing alien
workforce.
5. Develop process for procurement of visas for work-training programs in hotels
and restaurants
6. Working with Service Quality Assurance prograrr., establish incentivW/mcognitiolu
prograrn to reinforce extraordinary service.
7. Develop reduced cost health insurance program and other similar benefits to assist
smaller employers with erxaployee retention
Public emirs Deoartxment
e
Principle Responsibilities:
1. Develop relationships with other lobbying organizations within Vail Valley
community and at the county and state level to leverage dollars
2. Establish relationships vdth elected officials at local, county, state, and national
level, and local business groups.
3. Determine county, state, and national "hot issues" list based on input from VIII,
VVF, Merchant groups and determine who follows these issaes at the legislative
level.
4. Attend all County commissioner meetings
Attend town council meetings in Vail, Avon, Eagle, Mirrtum as needed to
represent the interests of business members
6, Develc?p "One Community Leadership Coalition" to help define and address "not
issues" withut the region
- c.
Budget
A preliminary working budget for the consolidation of the VVTCB with the VVCofC and
the implementation of the aforementioned new programs follows. This budget assumes
that income and expenses of both organizations remains the same for Contracted and
Non-contracted. services, except as noted below. Since both the VVTCB and VVCofC
are not-for-profit corporations, both operate on a break-even, or slightly below break-even
basis. Highlights of the attached "Working Budget Sturm 3r perations & Contracts"
are as follows:
a Destination Sales & Marketing Functions includes Group Sales, Central
Reservations, Communications, and Cooperative Marketing programs of the
VVTCB. It does NOT include marketing expenditures of the Vail Local
Marketing District administered by the VVTCB Staff.
? Special Events and Information Services functions are carried out by the VVTCB
under a contract with the Town of Vail and Information Sen`ices functions are
carried out by the VVCofC under a contract with the Town of Avon.
? Business Services income reflects a decrease in the combined orgutization due to
the elimination of overlapping dues paid by members of both organizations (16°l0
overlap in membership), and the elimination of existing conuibutions to the
VVCof C by Vail Resorts, the Town of Vail, and Beaver Creek Resort Cotnpemy
replaced in the Funding Partner Support category.
? The reduction in Undistributed Expense is a result of elimination of duplication in,
expenses as a result of consolidation.
A detailed budget for implementation of the aforementioned new programs also follows.
In order to bring on staff at the appropriate expertise levels to execute successful Public
Affairs, Economic Enhancement, Employee Attraction/Retention, and Service Quality
Assurance programs and provide there with the tools and resources to accomplish their
goals, a budget of $600,400 is required.
Equal financial investments of $100,000 from the following entities will make these
enhanced services possible. These investments represent incremental new funding.
Beaver Creek Mountain Operations
Beaver Creek Resort Company
Eagle County Government
Town of Avon
Town of Vail
Vail Mountain Operations
t - - o ~
Working Budget Summary - Operations & Contracts ~
i II i I 1 I i
WrCS 2001 Chamber 2001 l Combined Totals I I Combined Totals
INCOME: Cambih®d Totalel Iesa dup6cete i including new
Budg8t 5udget
i i ( I I income funatons
beatinaticn Sales & Mkto Functions I $1.854,444 i $0 ` $1,664;444 $1,854,444 ! $1,854,44 -
{ I I II
ISpeaial Events Functions- Vail Specific $694,543 so 1 $694,543 $684;543 f ; 9094.643
i ~ I I
Lodging Quality Assurance Functions $259,500 1 $0 I $259.500 ' $259,600 215a,~oo
`lnfdrmation Services Functions $251,900 1 $73,700 $325,6001 $325,600 I I _ $32,15,600
!Public Affairs f=unctions i go $a 3o I $0 i $0 !
lEconomic Development $o $o $0 ! j $0
d I ~ I i
15usiness services $215,770 $2$7.994 $453,764 I $$54,754 I $354,784
l I I i i
Networking! Corrtfriunity Events $0 03!.000 i b31,000 i 1 $31.OOa I ! $31,aDfl
(Funding Partner Support $60D,flOC~
TOTAL tNGOME: $3,286,167 i $342,694 ~ $5,626,851 I I 83,829,651 I 1 $4,129,651
EXPENSE:
Destination Sales & Mkta Functions I $1.8415,637 I $0 I $1.645.637 ; $1,64:5.837 i $1,645,637
I j
!Spacial Events Functions- Vail Specific $783,321 I $a I $783.321 $783.321 I $783,321
j I li
Lodpino Qualb Assurance Functions $7154.629 1 $o f $254,626 . I $254,629 $254,629
I II
InfPrmation Services Functions ( $344,381 i $WU,175 I $444.556 ! $444,558 ! $444,556
Pudic Affairs Functions so so ! $o
$a $127,425 !
! i I I
!Economic Development 1 $0 $C j $a I I $a $146,975
Business Services 1 $0 $157,592 ` $157,592 $157,592 $351.492
j i I ~I I
!Networking' Community Events I so i $27,500 j $27,750 1 i $27,750 I $27,760
!Undist6buted Expense $214,104 $82,723 1 $298,827 1 $270,577 I $270;577 0
i
TOTAL, EXPENSE: $3.242,012 j $367,990 I 53,610,312 ( $3,564,26$ I $4,i?52,362~
i i j 1 1 1
! NET IWOME: $44,085 I ($25.296 518.639 (S6II,211) 1 $77,489 l
i
i
Budget of New Functions
Expense Details
Public Affairs
Salary Expense (1.5 FTF) 78,500
Taxes 5,025
Benefits 9,000
Contract Exp 12,000
Misc. Office / Dues 6,250
Travel 1,450
Entertainment 3,000
Publications 11200
Total Expense: 127,425
Personnel 105.625
Operating 21,940
Economic Development
Salary Expense (1.5 FTI=) 78,500
Taxes 6,025
Benefits 9,000
Misr., Office / Cues 6,250
Travel 4,500
Programs 20,000
Entertainment 3,000
Publications 19,900
Total Expense: 146,975
Personnel 93,525
Operating 63,450
Business Services
Employment Service Guest satisfactionlService Quality
Salary Expense (1.5 FTE) 63,500 Salary Expense (1.5 FTa) 58,500
Taxes 4,900 Taxes 4,450
Benefits 9,000 Benefits 7,800
Education 1,000 Misc offlae 3,250
Misc. Office /dues 6,000 Programs 25,000
Travel 5,000 Travel 1,500
Entertainment 3,000 Entertainmeni 1,000
Total Expense: 82,400 Total Expense= 101,500
Personnel 77,400 Personnel 70,75E
Operating 15,000 Operating 301,750
Total New Functions Expense: 468.301}
Ir
APPLICATION FOR TOWN OF VAIL FUNDING
GENERAL INSTRUCTIONS
All applications must be submitted to the Town of Vail by July 31, 2001. You must provide 11 copies of
the application. Any application received after that date or any application packet with fewer than 11
copies will not be considered.
Please send application to:
Town of Vail
Reatha Schmidt, Cashier
75 South Frontage Road West
Vail, Colorado 81657
For questions on the financial statements, please contact Reatha Schmidt at 479-2100.
PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK
1. Name of Organization: The Vail Jazz Foundation, Inc.
2. Contact person: Howard L. Stone, Chairman of the Board of Directors
3. Mailing address: PO Box 3035, Vail CO 81658
4. Telephone: 970-479-6146
5. Members and Titles of your governing board: Christine Richards, Executive Director; John
Clayton, Jr., Director of Education; Carrie Finley-Bajak, Director of Programs; Board of Directors: Howard L.
Stone, Chairman; Cathy Stone, Secretary; Ross Boyle; John Clayton, Jr.; Glenn Davis; David L. Ferguson; Jerry
Fredericks; Robert E. Ford; John W. Giovando; Dr. Willie L. Hill, Jr.; Chuck Holcomb; Mike Peak.
6. Amount of contribution requested: $15,000
7. Organization fiscal year-end: October 31, 2001
8. Are your books audited? No
9. How will the contribution be used? The requested funds will be used to support existing
educational programs in the community, such as Jazz Goes to School and the Vail Jazz Combo, in addition to the 8 h
Annual Vail Jazz Festival and the Vail Jazz Workshop.
Now in it's fourth year, Jazz Goes to School offers an innovative and fully integrated approach to teaching
music and social studies at the elementary and middle school level. The program is presented free of charge by the
VJF to all 4th through 8th graders (over 2,000 students) in the public schools of Eagle County, Colorado. One of the
most gratifying results of the Jazz Goes to School program has been the development of a tremendous interest in
jazz among the youngsters who have been exposed to the program. Recently youngsters in our community began to
seek out opportunities to do more than learn about the history of jazz and began expressing an interest in playing
jazz. The VJF therefore organized a jazz combo comprised of middle and high school players from throughout
Eagle County, Colorado in order to assist these young musicians in learning more about jazz and of course to create
the opportunity for them to play together.
The Vail Jazz Festival offers a different kind of festival experience - inspiring, engaging and easy going - in
one of the most beautiful natural settings - Vail, Colorado. What started out seven years ago as an abbreviated
Labor Day Weekend Party has evolved into a six week long summer festival with multiple venues. Whether it's our
Jazz Goes to School float and the Washington Prep marching band entries in the 4a` of July parade, a concert in the
magnificent Vilar Center for the Arts, free outdoor concerts on the lawn in Lionshead*, intimate club dates in some
of the finest restaurants in the Vail Valley or the famous Labor Day Weekend Party - the Vail Jazz Festival has a
unique spirit of fun and fellowship, welcoming musicians, singers and jazz lovers from allover the world. A partof
the Labor Day Weekend Party, the Vail Jazz Workshop is a residency program for 12 dedicated and talented high
school students from around the US who come to Vail on full scholarships provided by the Vail Jazz Foundation, for
10-days to study jazz under accredited clinicians.
10. How does your request support item 1 C of the contribution policy? The Vail Jazz Festival
provides important cultural events for 6 weeks during the summer. The Festival attracts many visitors to Vail during
the non-ski season and brings many locals to town to experience high-quality jazz performances - over 10,000
people attended our performances last summer. The Festival contributes to the quality of life for those who live
here, by giving locals the opportunity to see and hear the world's greatest jazz musicians, and enhances the overall
Vail experience of many guests who enjoy the Festival while visiting. The Festival has no negative environmental
impacts.
11. Who currently funds your organization other governments, private donations, user fees,
etc.)? The Vail Jazz Foundation is funded through corporate sponsorship, individual contributions, foundation
grants, festival ticket sales, and concert production fees. Supporting organizations include: The Town of Vail, Vail
Chamber & Business Association, Colorado Council on the Arts, The National Endowment of the Arts, Alpine
Bank, The Ella Fitzgerald Foundation, City Market/The Kroger Foundation, The Vail Daily, Colorado Mountain
Express, JazzTimes, KUVO-89.3 FM and Vail Resorts.
12. Organization's mission statement: To perpetuate jazz music through live performances that
showcases the artistry and talent of great jazz musicians, and through jazz education, with a focus on young
musicians and young audiences.
(If more room is needed to answer questions, please use the back of this page.)
* Currently a secondary portion of funding has been approved and provided for the Jammin' Jazz Nights in Lionshead, originally from the
Lionshead's Merchants Association and this year through the Vail Chamber and Business Association. This funding of $22,000 is crucial
to the overall program and has been embraced by the Lionshead's merchants. Because we have received this funding from various sources
in the past, this amount has not been included in our previous funding requests through the Town of Vail Funding application; however, in
light of current reorganizations - we request that this secondary funding not be overlook in the budgeting process.
APPLICATION FOR TOWN OF VAIL FUNDING
Statement of Sources and Uses
Instructions: Round all figures to the nearest dollar. Please present as much detail as possible.
Current Fiscal Year Budget
Revenues: $
(List by funding source)
Admission 55,000
Jammin' Jazz Production 22,000
Sponsorship 6,000
Individual Contributions 162,500
Business Contributions 12,000
Foundation Grants 30,000
Fundraising Events 5,000
Merchandise Sales 1,000
Advertising Reimbursement 5,000
Silent Auction 3,000
Interest 530
Total Revenue $302.030
Expenses: $
Labor Day Weekend Party 77,550
Jammin' Jazz Nights 27,750
Vail Jazz Workshop 31,650
Jazz Goes to School 32,601
Marketing/P.R. 20,791
Advertising 29,760
Fundraising 3,700
Administration 77.834
Total Expense $301.636
Total Revenue Minus Expense $394
4
APPLICATION FOR TOWN OF VAIL FUNDING
Balance Sheet
Instructions: Round all figures to the nearest dollar. Please present in as much detail as possible.
Most Recent Completed
Fiscal Year (Date: 10/31/00)
Assets: $
Cash in Bank $35,792
Cash in Money Market 1,403
Total Cash $37,195
Fixed Assets
Personal Property 10,550
Total Assets $47.745
Liabilities: $0
Total Liabilities $0
Net Worth (Total Asset; Minus Total
Liabilities) $47.745
VAIL CHAMBER & BUSINESS ASSOCIATION
Application for Town of Vail Funding - 2002
Vail Chamber & Business Association
241 S. Frontage Road, Suite 2
Vail, Colorado 81657
970-477-0075
Kaye Ferry, President
Kenny Friedman, Vice President
Steve Rosenthal, Treasurer/Secretary
tl
1) Name of Organization Vail Community Chamber dba
Vail Chamber & Business Association
2) Contact Person Stephen Connolly, acting Director
3) Mailing Address 241 S. Frontage Rd., Suite 2, Vail, CO 81658
4) Telephone 970/477-0075
5) Members and Titles
Vail Chamber & Business Association Advisory Board
Kaye Ferry, President* The Grind
Kenny Friedman, Vice-President* Kenny's Double Diamond Ski Shop
Steve Rosenthal, Secretary/Treasurer* Colorado Footwear
Farrow Hitt* Park Meadows Lodge
Nicole Hoffmann Ewing* General Store/Rucksack
Bill Jewitt* Bart & Yeti's
Steve Simonett* Gore Creek Properties
Peter Apostol Passages
Gary Boris Montauk
Loren Gifford Ace Hardware
Bruce Gillie Pinnacle Resorts
Ghiqui Hoffmann Laughing Monkey
Bill Jensen Vail Associates
Rob Levine The Antlers
Diane Milligan Ramshorn
Pam Shaeffer Golden Bear
Ron Weinstein Roxy
Sybill Navas Town of Vail, Town Council Representative
*Denotes Board of Directors
1
t
6) Amount requested $372,740.00
7) Organization's fiscal year-end September 30, 2001
8) Are your books audited? Yes, annually by C.R Engel & Associates
9) How will the contribution be used?
To increase the amount of street entertainment as requested by the Vail business
community with the goal being to provide visitors to Vail a better quality experience. The
VCBA takes a lead role in the development of Special Events so that they help the business
community. The VCBA plays a key part with respect to Customer Service training programs.
10) How does your request support item 1 C of the contribution policy?
By providing visitors a better experience, our efforts are encouraging return visits
and positive word of mouth advertising. This helps the long-term financial health of the
community. Involvement with customer Service programs has a direct result on the pursuit of
the Town's mission statement, by providing the basic tools necessary to become a premier resort
community.
11) Who currently funds your organization?
Town of Vail $240,000/Business License Fee
American Express $10,000/The Vail Guide sponsorship
Vail Associates $5,000
Coors Distributing $3,000/Friday Block Party sponsorship
12) Organization's Mission Statement:
To promote and support commerce and enterprise in the Town of Vail. It shall be
a strong advocate and speak with a unified voice for the business interests of its members while
remaining mindful of the interests of the community at large. It will work with the Town of Vail
and Vail Associates to be the premier mountain resort community.
2
VCBA BUDGET 2001/2001
EXPENSES 2001 Budget YTD 7/01/2001 Pro! Total 2001 Proi 2002
Fixtures and Eauioment
Computer $4,000 $3,282 $5,000 $0
Copier & Fax $3,000 $3,781 $5,250 $2,925
Office Equipment $4.000 $2.780, $3.100 $00
Sub-total $11,000 $9,843 $13,350 $2,925
Information Services
Advertising $6,000 $2,762 $5,550 $0 decrease due to change in accounting method
Internet $3,000 $0 $200 $300
Dues collection $900 $0 $00 $00
Sub-total $9,900 $2,762 $5,750 $300
Ooeratina Exoenses
Rent $12,000 $0 $6,000 $12,000
Repairs/Maintenance $0 $6,271 $6,500 $1,000
Phone $5,000 $3,604 $5,400 $6,000
Utilities $2,000 $0 $0 $0 included in rent
Postage $6,000 $930 $1,900 $1,000 decrease due to change in accounting method
Office Supplies $4,000 $1,054 $2,000 $2,000
Ski Museum (rental) $0 $0 $500 $500
Insurance (Gen Lia & D&O Indem) $2,000 $2,811 $5,700 $6,000
Professional Services $2,000 $4,746 $6,000 $4,000
Legal Contingency $0 $0 $0 $4,000
Miscellaneous $20.000 $164 $500 $3.000 decrease due to change in accounting method
Sub-total $53,000 $19,580 $34,500 $39,500
Personnel
Salaries $75,000 $18,035 $18,536 $65,000
Part Time Staff $0 $700 $33,100 $40,560 increase due to addition of two staff members
P/R Taxes $9,000 $2,030 $3,990 $12,700
Health Insurance $3,000 $843 $850 $3,000
Workman's Comp $1,800 $500 $850 $2,700
Parking Pass $600 $0 $1.150 $1.550
Sub-total $89,400 $22,108 $58,476 $125,510
7/31/2001 2:52 PM
VCBA BUDGET 200112001
VCBA BUDGET continued 2001 Budget YTD 7/0112001 Proi Total 2001 Proi 2002
Member's Services
Training Speakers $12,000 $1,000 $2,000 $4,000 decrease due to change in accounting method
Monthly Meetings $0 $1,751 $2,900 $4,500 increase due to change in accounting method
Community Meetings $0 $0 $4,000 $4,000
Community Mixer $4,000 $0 $0 $0
Customer Service/CMC $0 $10,000 $10,000 $0
Virtual Walking Tour $0 $0 $10,000 $15,000
Pass Information $0 $0 $2,000 $2,000
Newsletter $2,400 $1,796 $3,600 $3,525
The Vail Guide $15.000 $00 $35.000 $35.000 partial offset by American Express sponsorship
Sub-total $33,400 $14,547 $69,500 $68,025
Special Events
Vail Village Activities, e.g. Block Parties $20,000 $910 $20,000 $20,000 partial offset by Coors Distributing Sponsorship
LionsHead Activities, e.g. Jazz Fest $20,000 $22,000 $22,000 $22,000
Vail Village & LionsHead Jazz $0 $0 $7,500 $7,500
Employee Recog./Premier Impressions $4,500 $3,652 $10,000 $10,000
Button Program $500 $0 $0 $0
Street Entertainment $0 $0 $15,000 $75,000 subject to TOV approval of Vai! Today funding request
Easter Egg Hunt $0 $0 $500 $500
TOV Races $500 $500 $1.000 $1.000
$45,500 $27,062 $76,000 $136,000
Vail Marketina Board Contribution. $93,185 25% of Business License Fee, increased by 20% over 2001
Total Expenses $242,200 $95,902 $257,576 $465,445 increase due to members' requests for more street
entertainment and additional staff
REVENUES
Town of Vail $240,000 $372,740 Business License Fee increased by 20% over 2001
American Express $10,000 $11,000
Sponsorships $3,000 $6,000
Vail Associates $5,000
Vail Today $75,000 subject to TOV approval of Vai! Today funding request
Total $258,000 $464,740
7/31/2001 2:52 PM
VCBA/Town of Vail Funding Request Addendum
Item I
Under separate letter, the VCBA is requesting that the Town increase the Business
License Fee (the last increase was in 1988) and change the Ordinance regarding the way
in which the FBLF funds are dispersed. Under the requested changes, the Business
License Fee would generate approximately $372,740.00 and be dedicated to the VCBA,
which in turn will contribute 25% to the Vail Marketing Board.
Item II
Predicated on the belief that Vail's marketing efforts need to be based in and managed by
a Vail entity, and in light of the pending merger of the Vail Valley Tourism and
Convention Bureau with the Vail Valley Chamber of Commerce, the VCBA is prepared
to bid on the service contracts for the following items:
Management of the Vail Information Booths $190,000
Vail Marketing Board Administration Support $160,000
Special Events Production in Vail $361,000
Separate presentations for these contracts will be submitted to the Town of Vail.
APPLICATION FOR TOWN OF VAIL FUNDING
GENERAL INSTRUCTIONS
All applications must be submitted to the Town of Vail by July 31, 2001. You must provide I l copies of
the application. Any application received after that date or any application packet with fewer than 11
copies will not be considered.
Please send application to:
Town of Vail
Reatha Schmidt, Cashier
75 South Frontage Road West
Vail, Colorado 81657
For questions on the financial statements, please contact Reatha Schmidt at 479-2100.
PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK
I. Name of organization:VAIL TODAY
2. Contact Person: Rick Scalpello
3. Mailing Address: P.O. Box 160
Vail, CO 81658
4. Telephone: 970-479-7131.
5. Members and titles of your governing board: NEW ORGANIZATION.
Officers to be determined.
6. Amount of contribution requested: $325,000
7. Organization fiscal year-end: 12/31
8. Are your books audited: NEW ORGANIZATION
9. How will contribution be used: SEE OTHER SIDE
10. How does your request support 1C of the contribution policy: SEE OTHER SIDE
11. Who currently funds your organization (other governments, private donations, user fees,
etc.)? NEW ORGANIZATION
12. Organization's mission statement: To create a "second season" for Vail's businesses
by making Vail a fun place to visit, live and work.
(If more room is needed to answer question, please use the back of this page.)
VAIL TODAY
9. Five Ethnic Festivals $100,000 May, June and September
Two New Tyrolean/Bavarian Festivals $ 30,000 May and August
Lionshead/Village Street Entertainment $ 75,000 Memorial Day to Labor Day
Lionshead/Village Flags & Lights $ 80,000 Installed by Public Works
Seven Lionshead/Village Event Info Boards $ 15,000 Key Bus Stops, Tourist Spots
Seven Festivals Marketing & Two Brochures $ 25,000 Executed by VLMD
Total $325,000
10. More than half of the TOV's revenues are derived from sales taxes paid by local businesses. Vail
Today is committed to reviving and strengthening Vail's ailing business community by
dramatically increasing annual visitors from approximately .6 million to 1.2 million, focusing on
the shoulder and summer seasons. Village tourism would be increased by enhancing its
Tyrolean/Bavarian ambiance with murals, flags and street entertainment. New visitors will
be attracted to Lionshead by creating an international festival ambiance through ethnic festivals,
flags and street entertainment. It's been done before. A number of small communities in the U.S.
and Canada have successfully created Tyrolean/Bavarian themes with visitors of a million or
more, and Telluride is an example of what festivals can accomplish. Links will be established to
existing festivals/events to create a seamless marketing image. Vail Today enjoys the support of
a substantial number of business leaders. This will help to engage the business community and
to ensure success. A new measurement is being developed in cooperation with the TOV
Finance Department and the VCBA to measure the results of all summer events.
While the objective is to double overall visitors, an increase of less than 15% would offset the
requested $325,000 expenditure. Growth beyond 15% would provide sales tax dollars to fund
increased services and amenities for Vail residents. Through the integrated Vail Today approach,
Vail can more quickly fulfill its mission of becoming a premier year-round mountain resort
community.
if I /(')0
~ -0 y
APPLICATION FOR TOWN OF VAIL FUNDING
Statement of Sources and [Jses
Instructions: Round all figures to the nearest dollar. Please present as much detail as possible.
Current Fiscal Year Budget
Revenues:
(List by funding source)
NEW 029PPf 7-19.-l 0A1
Total Revenue $
Expenses: $
Total Expenses $
'T'otal Revenue Minus Expense $
R
APPLICATION FOR TOWN OF VAIL FUNDING
1. Name of organization: Vail Valley Foundation
2. Contact person: Ceil Folz, President
3. Mailing address: P.O. Box 309, Vail, CO 81658
4. Telephone: 970/949-1999
5. Members and titles of governing board:
President Gerald R. Ford
Adam Aron
Judy Berkowitz
Leon Black
Marlene Boll
Erik Borgen
Berry Craddock
Jack Crosby
Andy Daly
William Esrey
Harry Frampton
Steve Friedman
Gerald Gallegos
John Garnsey
George Gillett
Donna Giordano
Pepi Gramshammer
Steve Haber
Marty Head
Elaine Kelton
Jack Kemp
Bob Lashbrook
Peter May
Pat Peeples
George Shaeffer
Mike Shannon
Stanley Shuman
Rod Slifer
Oscar Tang
Craig Tuber
Alberto Vilar
Jim Wear
6. Amount of contribution requested $120,000 and $10,300 in-kind support
7. Organization fiscal year-end: January -December 2002
8. Are your books audited: Yes
9. How will the contribution be used: Please see attached information
10. How does your request support the Town outcomes identified in item I C of the contribution
policy: A positive, sustained economic climate
11. Who currently funds your organization (other governments, private donations, user fees, etc.):
Town of Vail, Town of Avon, Beaver Creek Resort Company, private donations, corporate
sponsorships
12. Organization's mission statement: The Vail Valley Foundation is a non-profit organization
dedicated to enhancing the spirit of the Vail Valley through athletic, cultural and educational
endeavors
OVERALL SPONSORSHIP GRANT PROPOSAL
for the
TOWN OF VAIL
2001- 2002 BUDWEISER STREET BEAT WINTER CONCERT SERIES
2002 AMERICAN SKI CLASSIC
2002 -Snowboard event
2002 VAIL INTERNATIONAL DANCE FESTIVAL
2002 GERALD R. FORD AMPHIY'nEATER
presented by the
VAIL VALLEY FOUNDATION
APPLICATION FOR TOWN OF VAIL FUNDING
Balance Sheet
For year ending
12/31/00
Assets:
Cash and Cash Equivalents $ 545,061
Contributions Receivable, (net of allowance 9,640,499
for doubtful accounts of $150,000)
Ford Amphitheater Renovation 3,051,493
Furniture, Fixtures and Equipment( net of 76,400
accumulated depreciation of $1,128,843)
Prepaids and Other 707,073
Total Assets $ 14,020,526
Liabilities:
Accounts Payable and Accrued Liabilit $ 3,045,510
Deferred Revenue 3,622,636
Deferred Contributions 761,845
Total Liabilities 7,429,991
Net Assets
Unrestricted net assets 2,471,964
Temporarily restricted net assets 4,118,571
Total net assets 6,590,535
Total Liabilities and net assets $ 14,020,526
APPLICATION FOR TOWN OF VAIL FUNDING
Statement of Sources and Uses
Budget
For Year Ending
12/31/01
REVENUES
Membership $ 2,405,000
American Ski Classic 1,507,593
Gerald R. Ford Amphitheater 206,650
AEI World Forum 537,000
Artisans Golf Classic 339,000
Vail International Dance Festival 776,800
Education 363,070
World Mountain Bike Championships 1,381,625
Birds of Prey World Cup 1,470,000
Street Beat Concert Series 494,600
Interest and Other 67,500
Total Revenues $ 9,548,838
EXPENSES
Membership $ 1,025,000
American Ski Classic 1,407,593
Gerald R. Ford Amphitheater 287,650
AEI World Forum 477,000
Artisans Golf Classic 299,000
Vail International Dance Festival 726,800
Education 340,324
World Mountain Bike Championships 1,381,625
Birds of Prey World Cup 1,430,000
Street Beat Concert Series 494,600
General and Administrative 1,375,351
Capital Expenditures 96,000
Donations to Charitable Organizations 200,000
Total Expenses $ 9,540,943
TOTAL REVENUE MINUS EXPENSE $ 7,895
2001- 2002 BUDWEISER STREET BEAT FREE WINTER CONCERT SERI-:b
December 2001- March, 2002
Vail's winter entertainment series, Budweiser Street Beat provides an exciting and energetic
opportunity for street parties, concerts and spectacular prize giveaways. Likened to the incredibly
successful Budweiser Hot Summer Nights, Budweiser Street Beat offers mid-week outdoor
entertainment for guests of the Vail Valley and locals alike. The inaugural season, 1999-2000 was
extremely successful. Attendance exceeded everyone'sexpectations, drawing approximately 5,000
people to the season finale and bringing the season total to more than 30,000 attendees. The attendance
in 2001-2002 decreased slightly over the inaugural year. This was due to location and weather
conditions. In light of this, the Town and the Vail Valley Foundation supports the decision to move the
event to its original 1999-2000 location.
Every Wednesday night, a street party, concert and prize giveaway presentation will be hosted in Vail
Village. From 6:30 - 8:OOpm, a "beer garden" feel, thematic parties and varying styles of music will
showcase the Vail Valley as the premier ski resort it is. Each evening will include sensational and show-
stopping prize giveaways for lucky participants.
While the spirit of the concert series revolves around community support and participation, Budweiser
will claim entitlement to Street Beat and a Gold Sponsor will present and entitle the prize giveaway
category. Local businesses will also assist with trade gifts and financial support.
Street Beat is produced and organized by the Vail Valley Foundation.
GENERAL VAIL BENEFITS
• Added value to guests' and locals' experiences
• Assists in bringing locals back into town on a day and time when they might otherwise not
come
SPONSORSHIP BENEFITS
• Identification on all printed material (event brochures, posters, newspaper ads, etc.)
• Verbal and visual recognition at all concerts
2001- 2002 BUDWEISER WINTER CONCERT SERIES GRANT REOUEST
The Vail Valley Foundation kindly requests that the Town of Vail consider a $25,000 cash
contribution plus an in-kind donation of police and public works support valued at $6,000.
I
2002 AMERICAN SKI CLASSIC
March 13-17, 2002
Celebrating its 20t` Anniversary the American Ski Classic is hosted by former President Gerald R. Ford
and held annually in the Vail Valley since 1981, this weeklong celebration of the sport of alpine skiing
literally offers something for everyone, both on and off the slopes.
The American Ski Classic is honored to have proceeds from the event benefit the Christopher Reeve
Foundation. The mission of the Christopher Reeve Foundation is to raise funds for medical research
leading to the effective treatment and ultimately, cure for spinal cord injury paralysis. The selection of the
Christopher Reeve Foundation goes back to Mr. Reeve's participation in previous Ski Classic events and
Vail/Beaver Creek's commitment to disabled ski programs. During the 2000 American Ski Classic, the
second year of the relationship, more than $500,000 was raised for the Foundation's charities.
Former Olympic and World Champions will once again rekindle old rivalries in the Legends of Skiing
downhill and giant slalom, spanning the decades of the sport from the 1950s to the 1990s. Names like
Franz Klammer, Leonhard Stock, Bill Johnson, Billy Kidd, Cindy Nelson and Tamara McKinney fill the
start order each year as over 30 of the greatest names in ski racing history reunite in the Vail Valley.
A favorite of fans as well as participants, the Ford Celebrity Cup team competitions underscore the very
essence of the American Ski Classic, celebrating the fun and enjoyment of the sport. Sponsor
representatives have the unique opportunity to race with the Legends, in addition to celebrities from the
worlds of entertainment, sports, politics and corporate America. Hosted by former President Gerald R.
Ford, held annually in the Vail Valley since 1981, this weeklong celebration of the sport of alpine skiing
literally offers something for everyone, both on and off the slopes.
GENERAL VAIL BENEFITS
• One (1) hour of national television coverage for the Legends of Skiing and Ford Celebrity
Cup races
• Participation by more than 50 members of the national and international press/media
• International event recognition
SIL VER SPONSORSHIP BENEFITS
• "Vail" exposure including, competitor bibs, gate flags, start houses
• Listing on sponsor page of Official Program
• Right to use American Ski Classic logo
• Listing on sponsor board
• Sixteen (16) VIP credentials, providing access to skiing on Vail Mountain March 14 - 17, as
well as access to VIP hospitality areas, March 13- 17, 2002
• Eight (8) VIP bags
• Two (2) race spots in the Ford Celebrity Cup
• One (1) alternate spot in the Ford Celebrity Cup
• Sixteen (16) invitations to the American Ski Classic Welcome Party
• Four (4) invitations to the Legends of Skiing Banquet
• One (1) Eagle Medallions
I
2002 AMERICAN SKI CLASSIC GRANT REQUEST
The Vail Valley Foundation kindly requests that the Town of Vail consider a $30,000 cash
contribution plus an in-kind donation of parking privileges at the village parking structure valued
at $2,300.
i
SNOWBOARD VAIL
April 3-7, 2002
Vail and Beaver Creek have long been associated with the sport of alpine ski racing, dating back to
1983, when international competition returned to the Vail Valley, through the 1989 and 1999 World
Alpine Ski Championships, and including today's classic Birds of Prey World Cup.
Now, the Vail Valley Foundation and Vail Resorts are once again joining forces to create a unique
annual snowboarding event, showcasing the premier riders from around the world in a made-for-
television combined format, featuring one of the largest cash purses in the history of the sport.
The inaugural event is slated for April 3-7, 2002, with Vail Mountain serving as the venue.
Format
While many national and international snowboard events reward the best riders in each discipline, the
event will feature a combined format, with participants competing in three distinct disciplines: Half-
Pipe, Rail/Slope-Style and Big Air. While there will be an individual winner in each discipline, the
primary focus will be on the overall title, which will be awarded to the rider accumulating the most
points in all three events. A panel of experts will judge all events.
The Competitors
The world's top 25 men and 15 women snowboarders will be invited to compete in the event. The
organizers will establish this invitation list based on results from both FIS and ISF tours. With the
inaugural competition coming on the heels of the Olympic Winter Games in Salt Lake, the public
awareness of both the sport and these athletes should be especially high.
Prize Money
The event will feature a total cash purse of $11 u,uou, which will be broken down as follows:
Men's Overall: $50,000
Men's Half-Pipe: $8,500
Men's Rail: $5,000
Men's Big Air: $10,000
Women's Overall: $25,000
Women's Half-Pipe: $7,500
Women's Rail: $4,000
Women's Big Air: n/a
Schedule
The schedule will consist of three days and nights of competition and social functions. The detailed
schedule is as follows:
Wednesdav. April 3
8:00 Registration Open Golden Peak
Thursdav. April 4
8:00 Registration Golden Peak
Free Ride Vail Mountain
11:00 Half-Pipe Inspection/Training Golden Peak
Fridav. April 5
8:00 Registration Golden Peak
10:00 Competition Meeting Golden Peak
11:00 Half-Pipe Inspection/Training Golden Peak
13:00 Half-Pipe Competition Golden Peak
16:00 Half-Pipe Awards Golden Peak
19:00 Welcome Party 8150 Club
Saturdav. Anril 6
8:00 Registration Golden Peak
11:00 Big-Air Inspection/Training Golden Peak
18:00 Big-Air Competition Golden Peak
19:45 Big-Air Awards Golden Peak
20:00 Stadium Concert Golden Peak
21:00 Sponsor & Media Party TBD
Sundav. April 7
8:00 Registration Golden Peak
9:30 Rail Inspection Golden Peak
10:30 Rail Competition Golden Peak
12:45 Rail Awards Golden Peak
13:00 Overall Awards Golden Peak
The Venue
Vail Mountain's Golden Peak provides the perfect venue for this competition. In addition to being
located adjacent to Vail Village, the configuration of Golden Peak lends itself well to the construction
of the various competition elements required for the event. The Golden Peak Building provides a
convenient location for Registration and Hospitality functions, while the overall Golden Peak venue will
provide both excellent viewing locations for spectators and world-class competition elements for
participants.
- Conclusion
The Vail Valley has firmly established itself as a world leader throughout the international alpine skiing
community. Now, through the combined efforts and resources of the Vail Valley Foundation and Vail
Resorts, the valley is poised to assume a similar role within the snowboarding industry.
GENF,RAL VAIL BENEFITS
• One (1) hour of national television coverage for the Legends of Skiing and Ford Celebrity
Cup races
• Cultivation of new demographic
• Participation by more than 50 members of the national and international press/media
• International event recognition
SIL VER SPONSORSHIP BENEFITS
• "Vail" exposure including, competitor bibs, gate flags, start houses
• Listing on sponsor page of Official Program
• Right to use Official logo
• Listing on sponsor board
• Sixteen (16) VIP credentials, providing access to skiing on Vail Mountain March 14 - 17, as
well as access to VIP hospitality areas, March 13- 17, 2002
• Sixteen (16) invitations to two Social events
2002 BORDERLINE GRANT REOUEST
The Vail Valley Foundation kindly requests that the Town of Vail consider a $30,000 cash
contribution plus an in-kind donation of parking privileges at the village parking structure valued
at $2,000.
2002 VAIL INTERNATIONAI_,DANCE FESTIVAL
AUGUST 3 - 12, 2002
The Vail International Dance Festival will celebrate its 14th anniversary during the summer of 2002
thereby strengthening and further securing Vail's reputation as the "dance destination." The 1999
season saw the inauguration of the World Masters at Vail Workshops for junior and pre-professional
students; the introduction of the Dance Dialogues lecture series, and the U. S. debut of Dou Dou Huang
from the Shanghai Dance Company of the People's Republic of China. The 2001 season featured the
return of our famous Paul Mitchell International stars and included Jose Martinez and Agnes Letstu of
the Paris Opera, debuted the dynamic Cuban dancers Lorna Feijoo and Rolando Sarabia as well as the
famous Shanghai Dance Company and reknowned Ethan Stiefel and Stars.
The Vail International Dance Festival consists of the following programs:
World Masters at Vail - a program developed for juniors and pre-professional dance students taught by
master teachers from throughout the world; Dance Dialogues - an educational program of lectures for
the public led by visiting educators and performers presented at the Colorado Mountain
College, the Gerald R. Ford Amphitheater, the Vilar Center for the Arts, and Meadow Mountain
Elementary School; Choreographers Collection - new choreography is showcased and premiered at the
Vail International Dance Festival; Ensemble Series - performances by world-renowned dance troops;
Paul Mitchell International Evenings of Dance - contemporary and classical performances by
international couples.
GENERAL VAIL BENEFITS
• Added dimension to summer in Vail
• Positions Vail as an international center of culture
SIL VER SPONSOR BENEFITS
• Listing as Silver Sponsor of Vail International Dance Festival
• Listing as Silver Sponsor on performance poster
• Right to use the Vail International Dance Festival logo
• Four (4) seats in Dress Circle for all performances
• Four (4) VIP tickets to Vail International Dance Festival Gala
• Four (4) invitations to social functions
• Class observation opportunities
2000 VAIL INTERNATIONAL, DANCE FESTIVAL GRANT REOUEST
The Vail Valley Foundation kindly requests that the Town of Vail consider a $15,000 cash
contribution.
GERALD R. FORD AMPHIi niLATER
Summer Season 2002
Beginning its 16th season in the summer of 2002, the Gerald R. Ford Amphitheater will continue to
delight Vail Valley residents and guests of all ages. The 14th season in 2000 marked record numbers
with 74 of the available 90 dates being booked to include a variety of performance offerings comprising
of weddings, conventions and private functions, as well as concerts, theater productions and the annual
Bravo! Vail Valley Music Festival and Vail International Dance Festival performances.
Continuing with its incredible popularity, the Hot Summer Nights series will feature seven performances
and will undoubtedly attract an average of 3,000 participants to each concert.
GENERAL VAIL BENEFITS
• Amphitheater productions showcase Vail as a summer resort
• Provides the major performing venue for artists in Vail
• Programming policy ensures performance variety for Vail audiences
• Convention use for summer conferences
SUPPORTER BENEFITS
• Identification as major contributor in the building of the Gerald R. Ford Amphitheater
• Four (4) reserved seats at all Gerald R. Ford Amphitheater productions
GERALD R FORD AMPHITHF.,ATER GRANT REOUEST
The Vail Valley Foundation kindly requests that the Town of Vail consider a $20,000 cash
contribution to help support a portion of the the Hot Summer Nights series and services
provided to the community at the facility.
Eagle River LLB
Watershed Council
APPLICATION FOR TOWN OF VAIL FUNDING 2002
1. EAGLE RIVER WATERSHED COUNCIL
2. Caroline Bradford, Executive Director
3. P.O. Box 10 Red Cliff, CO 81649
4. 970-827-4203
5. Mr. Ken Neubecker, President, Assistant Director, Vail Nature Center
Mr. Joe Macy, Vice President, Retired, Governmental Affairs, VRI
Mr. Tambi Katieb, Planner, Town of Avon
Mr. Bill Perry, Owner, Fly Fishing Outfitters
Dr. Tom Steinberg, Retired Physician
Mr. Kirby Wynn, USGS, Chair, Gore Creek and Eagle River Retrospective Analysis
Mr. Doug Ross, Chair, River Clean Up
Ms. Daiva Katieb, Chair, Stream Bank Inventory
Ms. Caroline Bradford, Chair, Community Pride Highway Clean Up
6. Black Gore Creek Major Funding Acquisition $10,000
Community Pride Highway Clean Up $500
2002 TOTAL REOUEST FOR ERWC ACTIVITIES $10.500
6. Fiscal Year End: December 31
7. Yes, After December 31, 2001
8. For the continued economic health of Vail in winter, we must ensure that Interstate
70 over Vail Pass stays open during winter storms. This is accomplished by a myriad
of related management activities, including the use of traction sand. This economic
imperative must be balanced by the impacts of thousands of tons of traction sand on the
fragile environment of Black Gore and Gore Creeks through Vail. Of prime importance is
the drinking water storage capacity for the Town of Vail that is being impacted by the
accumulation of sand in the reservoirs. In addition, Gore Creek's Gold Medal Fishery must
be protected from the impacts of sedimentation caused by migration of traction sand
downstream during the spring spawning season. This suffocates the eggs and kills a
generation of future Gold Medal trout, a significant source of related summer tax revenues.
The Town of Vail contribution to the Eagle River Watershed Council will ensure the
environmental health of Black Gore Creek becomes a top priority for the millions of
dollars in funding needed to solve the problems created by traction sand. We are
working with the members of the Black Gore Steering Committee to bring this issue to the
attention of appropriate officials in a wide variety of agencies and organizations that are
able to find the substantial resources needed to address the problem.
These funds will be used by the Eagle River Watershed Council to more effectively focus
on communicating this important message to those individuals and organizations
throughout Colorado and Washington, D.C. involved in identifying and funding the full
solution. The problem must not be allowed to increase through inaction for one more year!
The final $500 portion of the contribution will continue the Town of Vail's past level
of support of the Community Pride Highway Clean Up. Over 600 volunteers are
involved in this service opportunity and we have always appreciated the Town of Vail's
support for this meaningful community project.
9. The Eagle River Watershed Council is directly working to ensure a positive sustained
economic climate and an environmentally sensitive high quality of life by striving to
address the Black Gore Creek rehabilitation issue in a positive, collaborative way that
prevents further degradation of our important resources. ERWC also strengthens bonds of
the residents of the community through hands on community service opportunities such as
the spring Community Pride Highway Clean Up and the Fall River Clean Up. These
projects increase awareness of the importance of good stewardship of our environment.
They also create positive media attention for the environmental leadership of the Town of
Vail.
10. Individual contributions from throughout the community
Beaver Creek Resort Company
Berry Creek Metro District
Colorado Department of Public Health & Environment
Eagle Vail Metro District
First Banks
Singletree Homeowner's Association
Town of Avon
Town of Eagle
Town of Gypsum
Town of Vail
Vail Eagle Valley Rotary Club
Vail Resorts, Inc.
12. MISSION: The Eagle River Watershed Council advocates on behalf of the entire Eagle
River watershed through education, research and projects. We provide a forum where
everyone can participate and gain a greater understanding of the Eagle River environment.
APPLICATION FOR TOWN OF VAIL FUNDING FOR
EAGLE RIVER WATERSHED COUNCIL
Statement of Sources and Uses
Current Fiscal Year Budizet
Revenues:
Contributions from Individuals $3,500
Colorado Department of Public Health & Environment $18,750
Beaver Creek Resort Company $1,500
Berry Creek Metro District $200
Eagle Vail Metro District $200
First Banks $500
Singletree Homeowners Association $200
Town of Avon $100
Town of Eagle $500
Town of Gypsum $500
Town of Vail $500
Vail Eagle Valley Rotary Club $2,500
Vail Resorts, Inc. $20.500
$49.450
Additional budgeted revenues not yet granted:
City of Aurora $5,000
City of Colorado Springs $5,000
City of Denver $5,000
Local corporate/municipal partnerships $20.000
$35.000
Total Budgeted Revenue $84,450
Expenses
Black Gore Creek Rehabilitation $20,000* $20,000 Other partners
River Access Map Reprinting $3,000
Public Education $5,000
Highway Clean Up $6,000 $28,000 In kind
River Clean Up $3,000 sio,ooo in kind
Stream Inventory $5,000
Training Conferences $1,200
Photo processing $500
Travel -mileage reimbursement $4,000
Web site development and maintenance $3,000
Database development $500 ss,ooo in Kind
Postage and printing $1,000
Office $2,100
Other $1,500
Part Time Staff $27.500
Total Budgeted Expenses $83.300 $66.000 IK/Partnershios
Total Revenue Minus Expense $1.150
* Project dependant on cooperative funding partnerships.
The Eagle River Watershed Council has no fixed assets or liabilities. Our checking balance is approximately $26,000.
APPLICATION FOR TOWN OF VAIL FUNDING
GENERAL INSTRUCTIONS
All applications must be submitted to the Town of Vail by July 31, 2001. You must provide 11 copies of
the application. Any application received after that date or any application packet with fewer than 11
copies will not be considered.
Please send application to:
Town of Vail
Reatha Schmidt, Cashier
75 South Frontage Road West
Vail, Colorado 81657
For questions on the financial statements, please contact Reatha Schmidt at 479-2100.
PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK,
1. Name of organization: Qom- 1~avk jz_
2. Contact person: 1i vvl
3. Mailing address: 1?. b. lea x zzo Z co $ lio `{ol
4. Telephone: $21- 01"'~ ZS
5. Members and Titles of your governing board: DAV, Carroll residQ.,~' St tSavt
~1 vl ~c lam- Treasu.vza UUbcAj, s+o&.tA.-eO - c-,. re. , 52anY+e. "60'i lam,
eoctt y ~~en, rC "6w.,1lorzi, &k 1 Z ev%,,e , ` ve~tCl,, ~oss,~~~ Sot
6. Amount of contribution requested: 4 3,000
7. Organization fiscal year-end: M0.y 31 n
8. Are your books audited? Np , r jok. `!e. lam„ l.tLt- ~ ~ i~S .~sS~'~G . Itcc.~.~i vim,
ivy Vail. t
9. How will the contribution be used? ro --rv+ env l rnvtw~e. v? ~t,~l
YeSI d Q+ v1Si .
`0-0 ratv,s ;:N- Votu'
f
10. How does your request support item IC of the contribution policy?~
4 pv~ryo' PIe.a .
11. Who currently funds your organization (other governments, private donations, user fees,
etc.)? Zb% -Po" ProCrayvk T~, avwd 80 % &Pin PLy li C-
S ( (Fu,~v~d,avha-,,s, ~dividLW--, 6q
12. organization's mission statement:T' rZUc,~o_ P~vivnH ~ aw4,rv_;-KeSS o+md_
ospire- ~,p 6 provi4v~ vta+uNuA s~ie~v?cA l~rh i v~ ~>c~exi6MC~.~
(If more room is needed tan s we q~festion(, please use the back of this page.)
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07/17/01 Gore Range Natural Science School '
Balance Sheet Prev Year Comparison
As of May 31, 2001
May 31,'01
ASSETS
Current Assets
Checking/Savings
1001 Checking 10,989.98
1005 Petty Cash 50.00
1006 Money Market, Vanguard 8,367.10
1007 1st Bank Liquid Asset 30,116.30
Total Checking/Savings 49,523.38
Accounts Receivable
1250 Employee Purchases 0.00
1200 1200 Accounts Receivable 7,878.00
Total Accounts Receivable 7,878.00
Other Current Assets
1275 Estate Assets 14,412.00
Total Other Current Assets 14,412.00
Total Current Assets 71,813.38
Fixed Assets
1600 Furniture & Fixtures 2,017.50
1605 Res. for Deprec.- F&F -1,171.00
1610 Computer Equipment 10,185.60
1615 Res. for Deprec.-Computers -5,374.00
1620 Program Equipment 4,039.21
1625 Res. for Deprec-Prog Equip -2,343.00
1640 Administrative Equipment 233.91
1645 Res for Deprec-Admin Equip -124.00
1700 Vehicles 23,255.50
1710 Res. for Deprec.-Vehicles -1,983.00
Total Fixed Assets 28,736.72
TOTAL ASSETS 100,550.10
LIABILITIES & EQUITY
Liabilities May 31,'01
Current Liabilities Total Current Liabilities 25,616.28
Accounts Payable
2000 2100 Accounts Payable 8,517.78 Total Liabilities 25,616.28
Total Accounts Payable 8,517.78
Equity
Other Current Liabilities 3910 Unrestricted Fund Balance 30,574.40
2200 Prepaid Tuition 0.00 3920 Temp. Restricted Fund Balance 30,116.30
2300 FICA & FED taxes payable 0.00 3930 Permanently Restricted Fund Bal 8,367.10
2500 State Withholding Payable 843.00
2240 Note Payable -Van 16,255.50 Net Income 5,876.02
Total Equity
74,933.82
2250 Bank Line of Credit 0.00
Total Other Current Liabilities 17,098.50 TOTAL LIABILITIES & EQUITY
100,550.10
Gore Range Natural Science School
FY 2001 Budget Summary (June - May)
Revenues
FY 01' Revenues
Individual Contribution $170,000
Revenues and ®Promotional
Board Support $15,000 ® Tuition Materials and
15% Sales
Corporate Gifts $50,000 0%
Special Events
Foundation Grants $200,000 0% f, ® Individual
Special Events $2,000 contribution
33%
Revenues and Tuition $75,170
Promotional Materials and Sales 51.550 Board Support
3%
Total Revenue $513,720 Foundation
Grants Corporate Gifts
39% ° 10%
Expenses (Program Area)
Development $65,666
Management and Operations $60,436 FY 01' Expenses (Program Area)
Program $363.406
Development
Total Expenses $489,508 ® 13%
OPERATING FUND BALANCE $241212
Capital Equipment Expenditure $13,500
Non-Cash Adjustment (Gain/Loss Asset - Depr.) $3,000 ®Management
FUND BALANCE Program and Operations
NET
$7,713 ° 75% 12%
to
Application for Town of Vail Funding
General Instructions
All applications must be submitted to the Town of Vail by July 31, 2001. You must
provide 11 copies of the application. Any application received after that date or any
application packet with fewer than 11 copies will not be considered.
Please send application to:
Town of Vail
Reatha Schmidt, Cashier
75 South Frontage Road West
Vail, Colorado 81657
For questions on the financial statements, please contact Reatha Schmidt at 479-2100.
PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK
1. Name of Organization: Learning Tree/ABC School
2. Contact Person: Moe Mulrooney/Angela Mueller
3. Mailing Address: 129 North Frontage Road, Vail, Colorado 81657
4. Telephone: 970.476.5684 (LT) 970.476.1420 (ABC)
5. Members and Titles of your governing board:
Learning Tree ABC
Moe Mulrooney (Pres.) Karen Eyrich (Chair)
Ross Davis Jr. (VP) Scott Wirth (Vice Chair)
Cricket Pylman (Sec/Treas) Mary Randall (Sec.)
Board Members: Snowden Smith (Treas.):
Robin Henzler Board Members:
Liz Leeds Tony McCabe
Rita Skelton Diane Devon
Ellyn Courtois Kristi Grems
Kelli Bailey Cindy Allard/Angela Mueller
6. Amount of Contribution Request: $2000
7. Organization fiscal year end: September 30, 2001
8. Are your books audited: No
1
9. How will your contribution be used?
The schools are nationally accredited programs that serve families from Vail to Eagle.
The children range in age from 2 to 5 1/2, and attend the center one to five days a
week. The schools allow the children to reach their full potential. Programs that
interact with the children, the environment and the community are what we need in
this valley to let the children realize what they have in their own backyard. We need
your help in making sure that the schools will be around to fulfill the needs of future
generations.
There is the inevitable combination of the two schools coming up. The time line has
not yet been officially established, but the talk of breaking ground in the spring of
2002 has been hinted.
The $2000 will be put in a Capital account that we can draw from for wages and
support to create the highest quality new school.
We are already spending teachers and administrator's time to start implementing the
steps needed for the inevitable move. We would like to see your support in our move
to a new and even better high quality school that encompasses both schools.
10. How does your request support item lc of the contribution policy? A high quality
early childhood program is cost effective use of community funds as children from
these programs do excel in school and life and become future leaders.
11. Who currently funds your organization (other governments, private donations, user
fees, etc.)?
85% are Parent Fees; 15% fundraising: Casino, Christmas Fair, Rummage
Sale, City Market Vouchers, and private family donations
12. Organizations Mission Statement: jurning TrM
Learning Tree's Mission is to provide a high quality early childhood
program through the following methods:
• Guiding children through developmental tasks, which enable them to
socially interact, gain self-esteem and independence.
• Providing a supportive and enriched environment where individuality
and open expression are encouraged.
• Reaching out to the community, supporting all children, their families
and other early childhood programs.
ABC Mission Statemeq,
ABC is a non-profit organization dedicated to the healthy growth and
education of young children. We believe that our team of caring,
2
enthusiastic and professional teachers provides a safe, secure and loving
environment as well as age appropriate, fun and creative opportunities to
learn and grow. We do this through hands on experiences in art, music,
literature, science, math, movement, outdoor activities, and dramatic play.
We value individual needs, and the growth and development of self-
esteem, socially appropriate behavior and a life-long love for learning.
Current budgets for Learning Tree and ABC schools are following.
3
Learning Tree Inc.
07,16,01 Budget Report
October 2000 through September 2001
Oct '00 Nov '00 Dec '00
Income
300-000 - Tuition 14,720.00 14,720.00 14,720.00
310-000 - Fees-Registration & Other
320-000 - Donations 1,000.00 1,000.00 1,000.00
330-000 - Fundraising
330-002 - Casino 2000
330-005 - Rummage Sale 2,000.00
330-009 - Grocery Voucher Income 210.00 210.00 210.00
Total 330-000 - Fundraising 210.00 210.00 2,210.00
Total Income 15,930.00 15,930.00 17,930.00
Expense
399-001 - Salaries & Administrative 13,000.00 13,000.00 13,000.00
401-000 - PWP- Aid 170.00 170.00 170.00
405-000 - Taxes 980.00 980.00 980.00
407-000 - Property Taxes
410-000 - Groceries & Meals 200.00 200.00 200.00
415 - Consumable Supplies
415-001 - CS -classroom 400.00 400.00 400.00
415-002 - C S -Office 50.00 50.00 50.00
415-003 - C S-Cleaning 100.00 100.00 100.00
Total 415 - Consumable Supplies 550.00 550.00 550.00
420-000 - Utilities
420-001 - Electric 200.00 200.00 200.00
420-002 - Water 48.00 48.00 48.00
420-003 - Telephone 90.00 90.00 90.00
420-004 - Fire Alarm 65.00 65.00 65.00
Total 420-000 - Utilities 403.00 403.00 403.00
424-000 - Land Cost
425,000 - Maintenance- Building & Equip 170.00 170.00 170.00
430-000 - Program Expenses 160.00 160.00 160.00
431-000 - PWP-Program Expenses 75.00 75.00 75.00
435-000 - Staff Development 270.00 270.00 270.00
445-000 - Insurance-Teachers Medical 1,210.00 1,210.00 1,210.00
446-000 - Insurance-Workman's Comp 1,400.00
447-000 - Insurance-Fire,Liability& Theft 2,000.00
460 - Capital Replacement
470-000 - Depreciation Expense
Total Expense 17,188.00 18,588.00 19,188.00
Net Income -1,258.00 -2,658.00 -1,258.00
Pagel
Learning Tree Inc.
07/16/01 Budget Report
October 2000 through September 2001
Jan '01 Feb '01 Mar '01
Income
300-000 - Tuition 14,720.00 14,720.00 14,720.00
310-000 - Fees-Registration & Other
320-000 - Donations 1,000.00 1,000.00 1,000.00
330-000 - Fundraising
330-002 - Casino 2000
330-005 - Rummage Sale
330-009 - Grocery Voucher Income 210.00 210.00 210.00
Total 330-000 - Fundraising 210.00 210.00 210.00
Total Income 15,930.00 15,930.00 15,930.00-
Expense
399-001 - Salaries & Administrative 13,000.00 13,000.00 13,000.00
401-000 - PWP- Aid 170.00 170.00 170.00
405-000 - Taxes 980.00 980.00 980.00
407-000 - Property Taxes 1,000.00
410-000 - Groceries & Meals 200.00 200.00 200.00
415 - Consumable Supplies
415-001 - CS -classroom 400.00 400.00 400.00
415-002 - C S -Office 50.00 50.00 50.00
415-003 - C S-Cleaning 100.00 100.00 100.00
Total 415 - Consumable Supplies 550.00 550.00 550.00
420-000 - Utilities
420-001 - Electric 200.00 200.00 200.00
420-002 - Water 48.00 48.00 48.00
420-003 - Telephone 90.00 90.00 90.00
420-004 - Fire Alarm 65.00 65.00 65.00
Total 420-000 - Utilities 403.00 403.00 403.00
424-000 - Land Cost 1.00
425-000 - Maintenance- Building & Equip 170.00 170.00 170.00
430-000 - Program Expenses 160.00 160.00 160.00
431-000 - PWP-Program Expenses 75.00 75.00 75.00
435-000 - Staff Development 270.00 270.00 270.00
445-000 - Insurance-Teachers Medical 1,210.00 1,210.00 1,210.00
446-000 - Insurance-Workman's Comp
447-000 - Insurance-Fire,Liability& Theft
460 - Capital Replacement
470-000 - Depreciation Expense
Total Expense 17,189.00 18,188.00 17,188.00
Net Income -1,259.00 -2,258.00 -1,258.00
Page 2
Learning Tree Inc.
07/16/01 Budget Report
October 2000 through September 2001
Apr '01 May '01 Jun '01
Income
300-000 - Tuition 14,720.00 14,720.00 14,720.00
310-000 - Fees-Registration & Other 1,250.00
320-000 - Donations 1,000.00 1,000.00 1,000.00
330-000 - Fundraising
330-002 - Casino 2000 24,000.00
330-005 - Rummage Sale
330-009 - Grocery Voucher Income 210.00 210.00 210.00
Total 330-000 - Fundraising 210.00 210.00 24,210.00
Total Income 15,930.00 15,930.00 41,180.00
Expense
399-001 - Salaries & Administrative 13,000.00 13,000.00 13,000.00
401-000 - PWP- Aid 170.00 170.00 170.00
405-000 - Taxes 980.00 980.00 980.00
407-000 - Property Taxes 1,000.00
410-000 - Groceries & Meals 200.00 200.00 200.00
415 - Consumable Supplies
415-001 - CS -classroom 400.00 400.00 400.00
415-002 - C S -Office 50.00 50.00 50.00
415-003 - C S-Cleaning 100.00 100.00 100.00
Total 415 - Consumable Supplies 550.00 550.00 550.00
420-000 - Utilities
420-001 - Electric 200.00 200.00 200.00
420-002 - Water 48.00 48.00 48.00
420-003 - Telephone 90.00 90.00 90.00
420-004 - Fire Alarm 65.00 65.00 65.00
Total 420-000 - Utilities 403.00 403.00 403.00
424-000 - Land Cost
425-000 - Maintenance- Building & Equip 170.00 170.00 170.00
430-000 - Program Expenses 160.00 160.00 160.00
431-000 - PWP-Program Expenses 75.00 75.00 75.00
435-000 - Staff Development 270.00 270.00 270.00
445-000 - Insurance-Teachers Medical 1,210.00 1,210.00 1,210.00
446-000 - Insurance-Workman's Comp
447-000 - Insurance-Fire,Liability& Theft
460 - Capital Replacement
470-000 - Depreciation Expense
Total Expense 17,188.00 17,188.00 18,188.00
Net Income -1,258.00 -1,258.00 22,992.00
Page 3
Learning Tree Inc.
07116/01 Budget Report
October 2000 through September 2001
Jul '01 Aug '01 Sep '01
Income
300-000 - Tuition 14,720.00 14,720.00 14,720.00
310-000 - Fees-Registration & Other
320-000 - Donations 1,000.00 1,000.00 1,000.00
330-000 - Fundraising
330-002 - Casino 2000
330-005 - Rummage Sale
330-009 - Grocery Voucher Income 210.00 210.00 210.00
Total 330-000 - Fundraising 210.00 210.00 210.00
Total Income 15,930.00 15,930.00 15,930.00
Expense
399-001 - Salaries & Administrative 13,000.00 13,000.00 13,000.00
401-000 - PWP- Aid 170.00 170.00 170.00
405-000 - Taxes 980.00 980.00 980.00
407-000 - Property Taxes
410-000 - Groceries & Meals 200.00 200.00 200.00
415 - Consumable Supplies
415-001 - CS -classroom 400.00 400.00 400.00
415-002 - C S -Office 50.00 50.00 50.00
415-003 - C S-Cleaning 100.00 100.00 100.00
Total 415 - Consumable Supplies 550.00 550.00 550.00
420-000 - Utilities
420-001 - Electric 200.00 200.00 200.00
420-002 - Water 48.00 48.00 48.00
420-003 - Telephone 90.00 90.00 90.00
420-004 - Fire Alarm 65.00 65.00 65.00
Total 420-000 - Utilities 403.00 403.00 403.00
424-000 - Land Cost
425-000 - Maintenance- Building & Equip 170.00 170.00 170.00
430-000 - Program Expenses 160.00 160.00 160.00
431-000 - PWP-Program Expenses 75.00 75.00 75.00
435-000 - Staff Development 270.00 270.00 270.00
445-000 - Insurance-Teachers Medical 1,210.00 1,210.00 1,210.00
446-000 - Insurance-Workman's Comp
447-000 - Insurance-Fire,Liability& Theft
460 - Capital Replacement 3,000.00
470-000 - Depreciation Expense 3,000.00
Total Expense 17,188.00 17,188.00 23,188.00
Net Income -1,258.00 -1,258.00 -7,258.00
Page 4
` Learning Tree Inc.
07,16,01 Budget Report
October 2000 through September 2001
TOTAL
Oct 100 - Sep '01
Income
300-000 - Tuition 176,640.00
310-000 - Fees-Registration & Other 1,250.00
320-000 - Donations 12,000.00
330-000 - Fundraising
330-002 - Casino 2000 24,000.00
330-005 - Rummage Sale 2,000.00
330-009 - Grocery Voucher Income 2,520.00
Total 330-000 - Fundraising 28,520.00
Total Income 218,410.00
Expense
399-001 - Salaries & Administrative 156,000.00
401-000 - PWP- Aid 2,040.00
405-000 - Taxes 11,760.00
407-000 - Property Taxes 2,000.00
410-000 - Groceries & Meals 2,400.00
415 - Consumable Supplies
415-001 - CS -classroom 4,800.00
415-002 - C S -Office 600.00
415-003 - C S-Cleaning 1,200.00
Total 415 - Consumable Supplies 6,600.00
420-000 - Utilities
420-001 - Electric 2,400.00
420-002 - Water 576.00
420-003 - Telephone 1,080.00
420-004 - Fire Alarm 780.00
Total 420-000 - Utilities 4,836.00
424-000 - Land Cost 1.00
425-000 - Maintenance- Building & Equip 2,040.00
430-000 - Program Expenses 1,920.00
431-000 - PWP-Program Expenses 900.00
435-000 - Staff Development 3,240.00
445-000 - Insurance-Teachers Medical 14,520.00
446-000 - Insurance-Workman's Comp 1,400.00
447-000 - Insurance-Fire,Liability& Theft 2,000.00
460 - Capital Replacement 3,000.00
470-000 - Depreciation Expense 3,000.00
Total Expense 217,657.00
Net Income 753.00
Page 5
(ABC School Budqet 2000 - 01
l
(Annual
Revenue 1
Registration 1 I $ 3,750.00 $75 x 50 families 1
Casino Fundraiser 1 $ 5,065.00 $ 4,000.00 00 casino - $5065
~x-mas Fair 1 $ 13,040.22 I $ 12,000.00 00 x-mas - $13,040.22
Misc. Fundraiser/Donations $ 6,025.00 $ 5,000.00
Tuition II 1 $ 49,030.00 $ 61,872.00 8x5x51x$30 + (8)(7)(12)
Tuition III I $ 85,687.00 $ 116,010.00 15x5x51x$30 + (15)(7)(12)
Tuition IV 1 $ 44,984.00 $ 61,872.00 8x5x51x$30 + (8)(7)(12)
IVolunteer Payments 1 1 $ 1,250.00
Total Revenue $ 203,831.22 I I $ 265,754.00
1
Payroll Expenses 1 I 1
Co-Director
( $ 28,038.00 7% raise 1
Co-Director I I I $ 34,240.00 17% raise 1
Teacher I 1 $ 21,320.00 $10.50/hr 1
Teacher L $ 21,840.001 $10.50/hr 1
Teacher 1 $ 19,162.00 1 $11.00/hr 1
Teacher 1 $ 11,440.00 1 $11.00/hr 1
Teacher 1 1 $ 15,600.00 $10.00/hr 1
Teacher $ 20,280.00 9.75/hr 1
Teacher I I $ 5,460.00 $10.50/hr
Float !teacher I I $ 12,168.00 ( 9.50/hr
Float 11 $ 1,872.001 9.00/hr 1
Total 1 1$ 171,113.56 I $ 191,420.00 I 1
Simple IRA $ 3,547.22 $ 1,869.00 1
Payroll Taxes $ 13,689.00 $ 16,379.84 total payroll x 8%
Background checks $ 938.76 $ 1,000.00
Ski Pass $ 3,289.00 I $ 2,093.00 1
Educational Benefit 1 $ 1,468.00 I $ 1,500.00 1 1
Health Benefit 1 1$ 7,330.00 1 $ 11,088.00 1 1 1
Total 1 1 $ 30,261.98 1 $ 33,929.84 1
Grand Total $ 201,375.54 1 $ 225,349.84
- I I I I ~
I
I
General Expenses
A
I
lAdvertisinq $ 883.00 $ 1,000.00
Dues & Subscriptions I $ $ 100.00
F-raiser & X-mas Fair I $ 3,080.00 1 $ 3,000.00 1
Insurance Bldg. I $ 2,138.00 I $ 2,300.00
Accounting I $ 1,312.00 ( $ 1,500.00
Landscape PPC 1 I
Laundry PPC + $ 1,800.00 I I $ -
Legal I $ - I $ 125.00 I
Office Supplies I I$ 2,834.00 I$ 2,500.00 1 I I
School Supplies 1 $ 12,000.00 I I $ 5,000.00
Playground equip. I I$ 153.01 1$ 500.00 I I
Children's Specail Events I $ 204.00 I I $ 200.00
Repairs & Maintenance I $ 45.00 I I $ 700.00
Consumable Supplies I $ 1,021.00 I $ 1,200.00 1 1
Snack I $ 4,038.87 $ 4,000.00 I I 1
Pest Control I$ 495.00 I I$ 605.00 I I I
Carpet Cleaning 1 I $ 200.00
Property Taxes I $ 2,892.00 I, I $ 2,600.00
Telephone I 1$ 2,348.00 I 1 $ 2,000.00 1 1
Holy Cross I 1 $ 2,396.00 1 1 2,800.00 1 1
Eagle River 1 I$ 667.32 1 Is 750.00 1 1
Ix-mas Party I 1$ 1,153.00 1 I $ 1,300.00 1
Janitorial, Services I I$ 4,920.00 I I$ 4,500.00 I
Gifts - I 1 $ 75.00 1 $ 100.00
Special Events I I $ 200.00 I 1
Capital Improvement I I I $ 2,000.00) 1
Transfer to Emer. Cont. I I I $ 2,000.00 l
Total I$ 44,455,201 Is 41,180.00 1 1
TOTALS 1 1 1.. 1
Revenue ...203,831.22.1 C $ 265,754 00 1 I
I 1 1 1
Payroll Expenses I 1$ 171,113.56 1 1$ 225,349.84 1 1 f
1 1 1
General Expenses 1 $ 44,455.20 $ 41,180.00 I I 1
TOTALS I $ - (11,737.54) I 1 $ (775.84)1
APPLICATION FOR TOWN OF VAIL FUNDING
GENERAL INSTRUCTIONS
All applications must be submitted to the Town of Vail by July 31, 2001. You must provide 11 copies of
the application. Any application received after that date or any application packet with fewer than -11
copies will not be considered.
Please send application to:
Town of Vail
Reatha Schmidt, Cashier
75 South Frontage Road West
Vail, Colorado 81657
For questions on the financial statements, please contact Reatha Schmidt at 479-2100.
PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK
1 Name of organization: Meet The Wilderness
2. Contact person: Thomas A. McCalden
Marling address: PO Bog 4359, Edwards, CO 81632
4. Telephone: (970) 926-9376
5. Members and Titles of your governing board:
Chair-Chris Murphy, Pastor;
ViceChair+ Tres-Stephen Sehnert, Financial consultant; Board members- Joan Giradina, Ginny
Culp, Kent Heyborne, MD, Tom Ptach, Tom Vucich, Willie Loud, James Thomason, David. Wallace.
6. Amount of contribution requested:
$5,000 ,
7. Organization fiscal year-end: End of December
8. Are vour books audited? Audit in July
9. How will the contribution be used?
Character building Vail valley youth programs -See over
10. How does your request support item 1 C of the contribution policy?
See over
11. Who currently funds your organization (other governments, private donations, us--r fees,
etc.)? See over
12. Organization's mission statement:
See over
(If more room is needed to answer questions, please use the back of this page.)
,
t
Sunnlementarv Information.
9. Use of funds. Town of Vail funds in 2002 will support a variety of character building experiential education
programs which we run for students in the Town of Vail and the Vail Valley. We have served approximately
1000 youth each year including: Vail Mountain School, Red Sandstone Elementary, Vail Rotary, Juvenile
Diversion of Eagle County, Berry Creek Middle School; Battle Mountain High School, Eagle Valley High
School, Minturn Middle School, Eagle Valley Middle School, and Eagle County Department of Social Services.
Beginning in September 2001 we will expand our interaction with our schools to provide:
• Teambuiiding programs for our middle schools.
• Leadership development programs for high school youth.
• Transition help for a grade girls moving to high school.
• Academic success summer program for at risk high school youth.
• Ecological youth leadership development program.
• Spring 4-day elementary school camping adventures at Colorado National Monument.
The total cost of our project will be app..,ximately $90,000 per year which will be supported by user fees
($17,700) and grants from foundations / corporations such as Slifer, Smith + Frampton, Vail Valley Cares, the
Women's Foundation of Colorado, the Environmental Protection Agency, and the May Family Foundation.
Pending applications for support include a major proposal to the Educational Foundation of America in
Connecticut. Thus, Town of Vail funding will be added to our funding mixture to support our activities for the
Town of Vail and Vail Valley community at large.
10. Relevance to Town of Vail outcomes The US Surgeon General and the Colorado legislature has recently
recognized that programs which build youth character should be developed and encouraged. This is precisely
the mission of Meet The Wilderness. The entire Vail community does and will continue to benefit from our
programs since an educated and environmentally aware population is important in maintaining the unique
qualities of Vail which continues to attract visitors from all across the USA and the world.
Outcome C-2 Environmental quality of life: Our programs are by their nature focused on giving students
an appreciation and love for the natural environment. After completion of the 6-day trip in the wilderness
almost all of our participants report learning something about the wilderness environment all around the Vail
Valley, and they learn about the limitations of human use of these wilderness areas. Thus, these future citizens
of our valley become better equipped to be custodians of the natural environment around us.
Outcome C-1:- Economic development of the Vail Valley:
The health of Vail's economy is dependent on continued strength in the Real Estate and Recreation/Tourism
industries. Both of these are dependent on the maintenance of a crime free environment and a stable full time
local population. Supporting our programs focused on our students can assist both of these objectives. We
achieve this because adventure education is recognized as a tool that can positively influence a student's
performance in school and appropriate choices to avoid bad behavior and delinquency. The mechanisms
whereby this academic alteration take place are thought to be the effect of the physical challenge on the
student's attitudes toward Self-esteem; Acceptance of responsibility, and Leadership / Group interactions.
11. Current fundine for Meet The Wilderness During 2001 our operating budget is $384,375 with
approximately 25% derived from user fees; 25% from individuals; 30% from foundation grants; 5% from
corporations; and 15% from special fund raising events.
12. Meet The Wilderness mission statement Meet The Wilderness is committed to the personal growth of
disadvantaged and at risk youth through adventure based experiential education programs that enhance the
mind, body and spirit through the development of self-esteem, trust, responsibility, communication and
teamwork.
APPLICATION FOR TOWN OF VAIL FUNDING
Statement of Sources and Uses
Instructions: Round all figures to the nearest dollar. Please present as much detail as possible.
Current Fiscal Year Budget
Revenues: $
(List by funding source) /
a,s,CE-g Fe----es 52, 3
IN b I V I.DUAL Do ldoiLS o2 ~ , 6 S
Fo,)N b A7w J ~,-W o f 72, l-
CoRP0 is, z59
L ?EtJ ( (tJCo /`-lam 94-13 7 5
O l (-fix 5 O C2/ 6
Total Revenue $ ( / 5 t/
Expenses: $
t a~~~tFiTs
-1-WD9rl6RS CoM{~ /3~r
-f- -r4-(C- S l
Dec--i A rl-o i?
5 /P?he" f , .S'eNr'Ccr tvD~ O
I- ey, ~MGt
Total Expenses
Total Revenue Minus Expense $ /
APPLICATION FOR TOWN OF VAIL FUNDING
Balance Sheet
Instructions: Round all figures to the nearest dollar. Please present in as much detail as possible.
Most Recent Completed
Fiscal Year (Date: D t C ,2000
Assets: $
C Hr.GK~ N G~SAJ?&1(TS t? 3 7
P t < <Y G ,Pt S~ D
~RofEr-z-/ Cap ~PNlovT 4-4-? o 36
&two TS X,!Fcc? ?~8u:' , 3 8\0
Total Assets s76,373
Liabilities: $
PAI 90
LQv~~ ~
Total Liabilities t EQ v Ir y $ Z . 3 7 3
Net Worth (Total Assets Minus Total / D s q
Liabilities) $ ~j i `
[APPLICATION FOR TOWN OF VAIL FUNDING The Museum of Cont.;_ rorary Cultures] 1
1. Name of organization: The Museum of Contemporary Cultures
2. Contact person: Sarah Strauch, Director
3. Mailing address: The Museum of C....tv....porary Cultures
2945 Manus Ranch Road
Vail, CO 81657
4. Telephone: 970.376.1246
5. Members and Title of your governing board:
Director: Sarah Strauch
Board of Advisors: Susan Milhoan
Mary Ellen Anderson
Deborah Worley
Jim Marks
Zach Howlett
On the current project seeking funds "Common Ground," The Museum of
Contenit....my Cultures is working in conjunction with: Eagle Valley Library District,
Vail Mountain School, Battle Mountain High School, and Eagle Valley High School.
6. Amount of contribution requested:
"Cc ......on Ground" of The Museum of Contemp...,.y Cultures, is a specific project
seeking funding. This project's total budget is $21.000.
Funds accounted for: $7,100
Pending grant request from CCA: $10,000
Contribution requested from Town of Vail: $3,000
7. Organizational year-end: December
8. Are your books audited? No
9. How will the contribution be used?
Contributions will be used to realize the Museum's most recent endeavor: Common Ground.
Common Ground is a collaborative sculptural project that fosters opportunities for cross-cultural dialogue
within the Eagle Valley community. The project brings together Benjamin Eaton, a metal sculptor, with high
school students and local residents fi..... foreign backgrounds to design chairs for permanent placement in the
Vail Community, A Valley-wide, youth-focused endeavor, Common Ground a(.....gthens community
partnership by encouraging multi-cultural awareness.
[Please see Plan, Artistic Integrity & Merit, Community Impact and Capacity]
10. How does your request support item 1C of the contribution policy?
Eagle County can boast of residents from backgrounds as diverse as Central and South America, the Middle
East, Europe and Asia. However these residents of foreign origin tend to remain isolated fi..... the community
at large. Thus we ignore an important human resource for our education and cultural enrichment. Common
Ground confronts this problem, seeking to knit together the whole Eagle County community in common
respect for its shared diversity.
Common Ground addresses our whole c....-unity as a work in progress. We have chosen the title Common
Ground to express the use of art as a medium for crossing social boundaries and envisioning a shared
multicultural landscape.
11. Who currently funds your organization?
The Museum of Contemporary Cultures is cu..,..cly funded by Private and Business donations, Museum
Membership Fees, and Grants.
12. Organization's mission statement:
"Creating opportunities for multi-cultural awareness and appreciation."
[Please see Mission Statement]
[PLAN The Museum of Contempuimy Cultures]
Common Ground is a collaborative sculptural project that fosters opportunities for cross-cultural dialogue
within the Eagle Valley community. The project brings together Benjamin Eaton, a metal sculptor, with high school
students and local residents from foreign backgrounds to design chairs for .::....anent placement in the Vail
community. A Valley-wide, youth-focused endeavor, Common Ground strengthens community partnership by
encouraging multi-cultural awareness.
Benjamin Eaton, Artist Blacksmith, owner of Get Bent, LLC
Sarah Strauch, Director, The Museum of Contemporary Cultures
Three residents of foreign origin will be chosen from three different backgrounds to act as
cultural liaisons-one fi.,... Central or South America, one from the Middle East and one fwm Asia. The
criteria for their selection will include backgrounds in education, interest in the project and desire to engage in
dialogue with the community at large.
Three of Eagle County's four high schools have :..,.r. ,.used a desire to participate:
Vail Mountain School, Battle Mountain High School, and Eagle Valley High School. Together these three
schools represent the full demographic range of Eagle County's residents from Vail to Gypsum.
In its initial phase Common Ground focuses on three le grade Art and Social Studies classes,
one class of 15-30 students from each high school. Through school exchange and exhibitions, the project
involves nearly all of Eagle County's 1418 year-olds. In its final exhibition and installation, Common
Ground embraces the whole Eagle County community, including international residents and tourists.
Common Ground will produce a website, providing a forum in the Eagle Valley and beyond for the exchange
of ideas on the project. Videotaped interviews with participants and community members will form the basis
of a documentary to be aired on local public access television stations.
• Preparatory classes on the Cultural Liaisons' countries of origin -.January-February `02
Each school focuses on one of the Cultural Liaisons' countries. The Artistic Coordinator and the Cultural
Liaisons collaborate with art and social studies teachers to hold one-week seminars on the Cultural Liaisons'
countries of origin. Areas covered include history, geography, cu.. Q..t events, and ancient and contemporary
aesthetic traditions.
• Students develop design proposals for the chairs - March '02
Benjamin Eaton holds a seminar on basic principles of chair design and metalworking. Students propose chair
designs that embody the spirit of the Liaison's culture. They brainstorm design ideas by drawing on what they
learned in the Y.. F ratory classes, bringing into their designs an understanding of the symbols, images and
practices of the culture they are ..,N.:,enting. A follow-up discussion with the Cultural Liaison provides
closure to the class.
• School Exchange April-May `02
All three high schools share the students' design proposals in a travelling exhibition, encouraging the exchange
of ideas on multiculturalism within and between the schools.
• Chair Construction - April-September'02
Benjamin Eaton synthesizes the design proposals from each school into a final design for each of the cultures
covered. He builds three chairs, embodying the essential aspects of the students' ideas while maintaining
durability and functionality of design and his own artistic integrity.
• Community Exhibition and Final Installation - October-December `02
A multimedia exhibition covering the whole design process and providing background on the Cultural
Liaisons and their cultures travels with the finished products to all involved schools, ending at a public space
within the community where the chairs are installed on a permanent basis. The community exhibition
generates interest in the project and promotes the message of multicultural awareness to a wider audience.
[ARTISTIC INTEGRITY AND MERIT The Museum of Conga-Forary Cultures)
The artistic integrity and merit of Common Ground resides in using art to foster cross-cultural awareness and dialogue.
In the following we answer the questions Why chairs? and How do their design and placement at a public space within
the community further multicultural awareness?
1) Chairs give the Cultural Liaisons a focal point for engaging in a dialogue with the high school students. They are
familiar objects. They represent home and community. By creating chairs in a multicultural spirit, we are
recognizing our home as multi-cultural and embracing its diversity.
2) The participating high schools have,,z,AY.,.6sed enthusiasm about integrating functional design with a multicultural
focus into the I& grade art and social studies curricula.
3) The chairs provide a medium for the students to translate their experience of the Liaisons' cultures into a concrete
object: The chairs' installation at a public space within the community then carries the spirit of the students'
multicultural experience into the community at large.
4) Common Ground creates a permanent public space that embodies the spirit of cross-cultural dialogue. Because it
serves as a natural nexus for the congregation of community members who otherwise seldom come in contact with
one another, it provides an ideal setting for the promotion of multicultural awareness. The intrinsic beauty of the
chairs and a plaque commemorating the t,.~,-ess of their construction will thus inspire arr.,xiation of our
community's diversity and shared humanity for years to come.
In its organization and execution, Common Ground involves two key players-Benjamin Eaton and The Museum of
Contemporary Cultures. We define Artistic Integrity and Merit diff'..:...lly for each:
Benjamin Eaton: Artist Blacksmith
Benjamin Eaton is a Colorado based artist working in the method of traditional ornamental
blacksmithing. He uses his forge to create artistic ironwork, architectural detail and sculpture. Mr. Eaton, who
has a BFA in sculpture, app.r,..1.ced from 1994-97 under Vail blacksmith, Steve Zorichak. Since 1997 he has
run his own forge, Get Bent, LLC, in Crested Butte, CO. Private p,.4...s and businesses from New Hampshire
to Colorado have purchased his architectural work. His sculptural work is shown at statewide art festivals,
such as the Crested Butte Arts Festival.
The Museum of Contemporary Cultures
"Creating opportunities for cross-cultural awareness and appreciation."
The Museum of Contemp,,.ary Cultures is a non-profit organization serving the Eagle Valley community.
Under the leadership of its director, Sarah Strauch (Artistic Coordinator for Common Ground), the Museum
has completed a range of education and exhibition projects since it was founded in May of 2000. Past projects
include:
1) Operation China: Camera in Hand, "Nan De Hu Tu"- In December 2000 the Vail Hockey Team,
composed of Eagle Valley high school students, traveled to China for two weeks. The Museum of
Contemporary Cultures provided team members with disposable cameras, asking each to capture images
on a specific topic, such as Uses of Bamboo, Modes of Transportation, or Public Art. A presentation
formed of these images traveled through the students' schools and culminated in an exhibition at the Avon
Public Library.
2) Exit Your Comfort Zone!- The Museum of Co..l:-,porary Cul~...~.a held a lecture on multiculturalism
for the Founders' Day symposium "Truth as a Vehicle for a Better Community" at the Colorado Rocky
Mountain School, April 2001, Carbondale. Other speakers included Former Colorado Governor Richard
Lamb.
3) Outreach Programs- The Museum of C.,..1:..porary Cultures conducted multiple seminars on Chinese
culture for 4`b through a grade classes at Minturn Middle School, Eagle Valley Elementary School and
Carbondale Community School.
[COMMUNITY IMPACT The Museum of Contemporary Cultures]
In the following objectives are specified for each of the four groups involved in the project the students, the
Cultural Liaisons, the schools, and the Eagle Valley community at large.
Students:
• Students will feel inspired to engage the range of diversity within the Eagle Valley community measured by
a two-part questionnaire given at the beginning of the project and six months after its completion. The
questionnaire incorporates questions such as the following: "Relate an experience you have had in the last six
months with someone in your town from a foreign country. " Attitudes will be quantified according to a preset
scale in terms of multicultural awareness. Before and after scores will be tallied.
• Long term impact: Students will question assumptions about the world and its peoples and develop a
multicultural perspective--measured by the two-part questionnaire and documented with student feedback and
videotaped interviews.
Cultural Liaisons:
• Cultural Liaisons Become bridges between the isolated experience of their communities and the c. ..i.:-unity at
large. Documented with videotaped interviews to be aired on Public Access Television.
• Long-term impact: Cultural Liaisons will play an active role in the c...... anity and see their presence
represented in a permanent public space. Documented with videotaped interviews to be aired on Public Access
Television.
The Schools:
• Schools will realize increased partnership amongst themselves and the community. A responsive interview will
be conducted with students participating in the "School Exchange. "
• Long-term impact: Schools int,.6 a.e multicultural education into their curricula and expand their use of
c.........unity resources in teaching. A forum will be held at the project's completion all teachers who
participated to discuss and evaluate the impact of Common Ground.
Eagle Valley Community:
+ The Community will realize changed attitudes toward foreign residents. Common Ground plants a seed of
interest in our community that grows into an active desire to engage a multicultural world. By recognizing,
approaching and engaging the sculptural chairs as places to sit and relax, community members are
recognizing, api teaching and engaging multiculturalism in their community. Documentedfineasured by visual
calculation of chair usage and action at Common Grounds website.
• Long-term impact: Strengthened community partnership. In all its phases, Common Ground seeks to knit
together the disparate elements of our community in a common respect for diversity. It hopes also to inspire
the continued use of art to foster c,....... unity partnership.
[MISSION STATEMENT The Museum of Contemporary Cultures]
The Museum of Contemporary Cultures is a non-profit organization serving the Vail and Eagle County
communities. It has two priorities: it will conduct educational outreach to local the school systems, and it
will provide the area with a much-needed venue for the exhibition of cultural artifacts, ancient and modern,
from around the world. The Museum will draw on the collections of sympathetic individuals while making
acquisitions here and abroad. Its special focus will fall on geographic realms in which the United States has
traditionally experienced relationships framed in terms of conflict and control-- such as China, the Middle
East, Central America, the former Soviet Union, and Central and Southeast Asia. It aims thereby to
encourage critical awareness of ourselves and others while fostering the experience of our shared humanity.
To accomplish these goals, the Museum will take an approach to exhibition which deviates from that of
many traditional museums. In traditional museums individual pieces are often displayed in a fashion that
isolates them from their cultural origins. This isolation has a tendency to alienate all but an elite group of
enthusiasts from the environment in which works of art are created and find meaning. In contrast, the
Museum of Contemporary Culture will exhibit artifacts within their cultural contexts, not divorced from
them. The Museum's exhibitions aim to provide the museum-goer with a framework from which to consider
each individual piece as part of a larger, living culture.
Exhibiting artifacts within their cultural contexts means considering the past as a living presence in modern
cultures. Antiquities will not be treated as products of bygone civilizations but rather as vital parts of
changing contemporary societies. In an exhibition of Chinese porcelain, for instance, the Museum would
consider ceramic antiquities in light of China's cu,,,Qt effort to reappropriate and reint:,.1,.et its past in the
wake of the Cultural Revolution and the rise of a new capitalist society. Next to older pieces, the work of
contemporary ceramic artists would be displayed, their stories told, and the reception of their work in today's
China considered in its double significance as a bridge to the past and the future.
The same spirit that motivates the Museum to break down barriers between the past and present compels it to
reconsider what qualifies as a museum piece. Its ultimate goal consists in embracing contemporary cultures
in their broadest terms. Thus the Museum regards everything from contemporary customs and rituals to pop
music and playing cards as rich material for the construction of innovative multi-media exhibits. Including
such fascinating aspects of modern culture in the Museum's range of exhibition is making real the lives of
distant peoples who we all too often encounter as enemies and competitors. Challenging such stereotypes
nourishes an understanding of fundamental human similarities and cultural universals. Encouraging cultural
awareness in this way is contributing to global cooperation.
The Museum recognizes that the future of world fellowship resides in the young. For this reason, outgoing
contact to the Vail and Eagle County school systems is of parallel importance to the establishment of a set
venue for exhibitions within the Vail community. In the field of education, the potential for new technologies
to bridge space and time has just begun to be explored. In conjunction with dedicated classroom work, the
Museum proposes to set up installations in schools that give American children the opportunity to view
children across the world as peers. Video and Internet technology make possible installations which allow
children to watch their overseas contemporaries eat while they eat, observe them play while they play.
The next step in this and all of the Museum's endeavors consists in pursuing cross-cultural exchange on all
levels--through visiting artists and lecturers, education and acquisitions--bringing the world to the valley of
Vail and putting Vail's name onto the mouth of the world.
[STATEMENT OF SOURCES AND USES The Museum of Contemporary Cultures]
APPLICATION FOR TOWN OF VAIL FUNDING
Common Ground Project Budget
The Museum of Contemporary Cultures is a not-for-profit organization formed in September 2000.
Current Fiscal Year Budeet
Revenues:
(List by funding source)
Colorado Council on the Arts-Grant (pending) $109000
Town of Vail-Grant (pending) $3,000
Private donations (secured) $1,000
Private donations (pending) $1,000
Business donations (secured) $29000
Business donations (pending) $19000
Eagle County Library donations (pending) $19000
Membership fees (secured) $19000
Membership drive 2001-2002 (pending) $19000
Total Revenue: $21.,000
Expenses:
Salaries & Wages:
Artistic Coordinator (500 hrs @ $10/hr) $5,000
Ben Eaton, Artist (145 hrs @ $55/hr) Chair construction, including materials $89000
Supplies & Materials:
Class Prep Materials (slides,...) $300
Class Modeling Materials (balsa wood, wire, pipe cleaners, etc.) $600
Exhibition (installation materials, framing, etc) $500
Video Equipment (tapes) $100
Travel:
Mileage (4000 @ $.31/ mile) $1,240
Meals & Lodging $960
Fees for Services & Other Expenses:
Cultural Liaison Honorarium (3 people) $19500
Photo Film & Development $300
Photocopy $200
Promotion (advertising, posters, postcards, etc) $19500
Web-site construction & design $800
Total Expenses: $21000
Total Revenue Minus Expenses: $0.
[BALANCE SHEET The Museum of Contemporary Cultures]
APPLICATION FOR TOWN OF VAIL FUNDING
The Museum of Contemporary Cultures is a young not-for-profit organization formed in September 2000.
Most Recent Completed Fiscal Year:
January-December 2000
Assets:
Video Equipment $2,000
Permanent Collection $1,000
Office Equipment $1,000
Checking Account $700
Total Assets: $4700
Liabilities: $0
Total Liabilities Net Worth (Total Assets Minus Total Liabilities): $4,700
APPLICATION FOR TOWN OF VAIL FUNDING 13
GENERAL INSTRUCTIONS
All applications must be submitted to the Town of Vail by July 31, 2001. You must provide 11 copies of
the application. Any application received after that date or any application packet with fewer than 11
copies will not be considered.
Please send application to:
Town of Vail
Reatha Schmidt, Cashier
75 South Frontage Road West
Vail, Colorado 81657
For questions on the financial statements, please contact Reatha Schmidt at 479-2100.
PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK
1. Name of organization: 7~& U er I S I w1 d s" u w,
2. Contact person: b 6 Q't n s ds•
3. Mailing address: O. t3 a x 3 3 J Co 49 "6 r 8
4. Telephone: ~f 70 " ~7 b ' f {
5. Members and Titles of your governing board: eu t, P~ I o M, T ~eS e~.e t.~'
M4144A, ():u. ?rer*4#LCrA, l~orrs ~ow~w. rlftatWrcr,
~C a4-hlie,~. % rk, Sacya'4.,., Sar..l ru? trlon.lAg, 0;c-& ras.lsK? eN
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6. Amount of contribution requested: -~r On r--& VV,
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7. Organization fiscal year-end: 'pe.& 3 t o 2001
8. Are your books audited? N o
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11. Who currently funds your organization (other governments, private donations, user fees,
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12. Organization's mission statement: -TA da;1 S ~ a•P os ~ v.,.. ~ra v • 1a s e p o 1-4 d,.;
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(If more room is needed to answer questions, please use the back of this page.)
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Application For Town of Vail Funding by The Vail Symposium
July 31, 2001
Proposal:
The Vail Symposium proposes to the Town of Vail that we partner Summer 2002 in an
artist series that would be of benefit to the guests as well as the residents of Vail to
showcase the Art In Public Places Sculptures. Both the Town's mission and the Vail
Symposium are similar in terms of offering "educational opportunities".
The Vail Symposium will work with the Town of Vail to create and promote a three part
series about the sculptures for the " Art In Nature, Nature In Art" sculpture exhibition.
The sculptures outside the Gerald Ford Amphitheater have been exceptional. They need
to be promoted further and there needs to be learning centered around them.
Background:
This summer, the Vail Symposium began its first Artist Series at Cordillera. It has been
extremely successful. We attracted more than 60 attendees to our Four Women
Impressionist at the Cordillera Valley Club. The Vail Daily thought it was of great
enough interest to our community that the presentation was on July 30th Arts and
Entertainment cover. Our dinner, Monet's Table is sold out for August 12th. We are
offering a guided tour of the Art Studio Tour and have had a great deal of interest in that
tour. Our Artist Series with the Town of Vail can be just as diversified and interesting!
Exclusions:
Our compensation of $1500 for this series does not include the cost of the speakers,
sculptures, sculptors, artists, meeting space or any of the associated costs of hosting the
lectures. We will promote this event through the Vail Symposium literature and will
contact all newspapers, TV, radio and appropriate media. Also, our fee does not include
the cost of the printed materials for "Art In Nature, Nature In Art".
Further Plans:
Lastly, we are going to TRY and take the artist series one step further next summer and
start an ART CALENDAR for the month of August to include lectures, dinners, tours,
workshops etc that will include a number of different organizations and individuals in our
valley. "Art in Nature, Nature in Art" would fit in perfectly in this format. This calendar
would be a great marketing tool and provide a start for the arts and cohesive way of
working together. We hope that we can get this idea off the ground!
Thank you for your consideration. The Vail Symposium is hard at work to make our
community be a community through working together and learning together. If you have
additional questions, please call Ebby Pinson at 476-0954.
"A _j5 Aj~S4AAA
APPLICATION FOR TOWN OF VAIL FUNDING
Balance Sheet
Instructions: Round all figures to the nearest dollar. Please present in as much detail as possible.
Most Recent Completed
Fiscal Year (Date: 1
Assets: $
Total Assets $
Liabilities: $
Total Liabilities $
Net Worth (Total Assets Minus Total
Liabilities) $
APPLICATION FOR TOWN OF VAIL FUNDING
Statement of Sources and Uses
Instructions: Round all figures to the nearest dollar. Please present as much detail as possible.
Current Fiscal Year Budeet
Revenues: $
(List by funding source)
Total Revenue $
Expenses: $
Total Expenses $
Total Revenue Minus Expense $
12:20 PM Vail Symposium
07118/01 Profit & Loss
Accrual Basis January 1, 2000 through July 18, 2001
• Jan 1, '00 - Jul 18, 01
Income
Donations 876.78
Event Sales
Speaker Series 2,315.00
Special Events
Artist Series 305.00
Total Special Events 305.00
Sponsor Inc 1,750.00
Total Event Sales 4,370.00
Fund Raising
Board Member Donations 7,000.00
Fund Raising Events
2000 Duck Race 1,020.00
Total Fund Raising Events 1,020.00
General Donors 14.631.52
Grant Donations
Wells Fargo Speaker Series 500.00
Grant Donations - Other 2,500.00
Total Grant Donations 3.000.00
Total Fund Raising 25,651.52
Interest Income 542.90
Professional Fees
Festival of Words 3,000.00
Total Professional Fees 3,000.00
• Total Income 34,441.20
Expense
Administration
Advertising and Marketing 5,495.83
Bookkeeping 2.648.75
Contract Labor
Executive Director 4,500.00
Other (Secretary) 900.00
Total Contract Labor 5,400.00
Copies 75.40
Entertainment 72.22
Insurance 1,251.00
Misc 52.86
Postage
Box Rental 55.00
Fund Raising 132.00
Postage - Other 544.23
Total Postage 731.23
Service Charge 178.79
Storage Space 918.00
Supplies 731.73
Telephone 1,318.27
Administration - Other 739.55
Total Administration 19,613.63
Conferences/Continuing Ed 55.43
Consulting Fees 3,000.00
Credit Card Discount 52.37
• Dues and Subscriptions 402.50
Pagel
12:20 PM Vail Symposium
07/18101 Profit & Loss
Accrual Basis January 1, 2000 through July 18, 2001
• Jan 1,'00 -Jul 18, 01
Event Expense
2000 Advertis&Mktg
2000 Advertis&Mktg Speaker Seri 455.10
2000 Advertis&Mktg - Other 859.76
Total 2000 Advertis&Mktg 1,314.86
2001 Advertising & Mktg 457.37
2001 Advertising & Mktg Speaker 307.29
Hot Topic Series 200.00
Speaker Series
2000 Speaker Fees 300.00
2001 Speaker Fees 600.00
Audio Visual
Audio Visual 2000 140.00
Audio Visual 2001 135.00
Total Audio Visual 275.00
Beverages 96.00
Event Food
2000 Event Food 1,099.30
2001 Event Food 657.55
Total Event Food 1,756.85
Event Site
2001 Event Site 150.00
Total Event Site 150.00
Room & Board 50.00
Total Speaker Series 3,227.85
Special Events
Festival of Words 64.35
Vilar Movie Series 99.33
Total Special Events 163.68
Vilar Movie Series
Event Food 470.63
Total Vilar Movie Series 470.63
Total Event Expense 6,141.68
Fundraising
Printing & Reproduction 1,380.00
Total Fundraising 1,380.00
Web Site
Development 227.50
Web Site - Other 155.00
Total Web Site 382.50
Total Expense 31,028.11
Net Income 3,413.09
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Page 2
12:31 PM Vail Symposium
07118/01 Balance Sheet
Accrual Basis As of July 18, 2001
Jul 18, 01
ASSETS
Current Assets
Checking/Savings
Alpine Bank Money Market 10,393.08
Vaily Symp Business Checking 4,184.34
Total Checking/Savings 14,577.42
Total Current Assets 14,577.42
TOTAL ASSETS 14,577.42
LIABILITIES & EQUITY
Equity
Opening Bal Equity 8,980.73
Retained Earnings 35,701.75
Net Income -14,762.81
Total Equity 29,919.67
TOTAL LIABILITIES & EQUITY 29,919.67
•
•
Page 1
Artist Series At 6or~illeM ~
Please join us for these great summer events......
5 VAI L
Wednesday, June 20 • 5:30-7 p.m. "Pleissner-The Artist & His Work" is
presented by Peter Bergh, local resident, national authority, and author of the book,
The Art of O_Pden M. Pleissner at the Cordillera Valley Club. Vail Symposium
supporters & Cordillera Club members $15 all others $20.
Thursday, July 5 •5:30-7 p.m. 'What Makes People CreateAf -Karl Krueger, a local artist and winner of the AIA Young Architects
Awards for Craftsmanship, will bring samples of his portfolio & share his thoughts on creativity. At the Trailhead at Cordillera.
Vail Symposium supporters & Cordillera Club members $15 all others $20.
Sunday, July 29.5:30-7 p.m. "Four Women Impressionists-Cassatt, Modsot, Braquemond, & Gonzales. Lee MacCormick
Edwards, art historian, consultant, & professor at Sarah Lawrence University will speak on these exceptional women at the Cordillera Valley
Club. Presentation begins at 6 p.m. Vail Symposium supporters & Cordillera Club members $15 all others $20.
Sunday, August 12. 6:30 p.m. dinner "Monet's Table"- an evening in the Terrace Room at Picasso's Restaurant at the Lodge at Cordillera.
Enjoy not only a menu that Claude Monet would have selected himself from his own personal recipies, but enlightenment about the painter
by Universiy of Colorado and Denver Universiy Professor, Robert Naumann. $50/person includes tax and gratuity. Space is limited!
Sunday, August 26 • 10:00 a.m.-4:00 p.m. "The Fifth Annual Art Studio Tour"- Discover wonderful treasures in our own backyard!
There will be a guided tour by our board members, of the Vail Symposium, to many of the interesting studios of our local artists. Meeting
place is Meadow Mountain Ranger Station. Bring a sack lunch for a picnic along the way. Tour is free
Please call the Vail Symposium at 476.0954 for reservations.
VAI L PO Box 3038
Vail, CO 81658
The Vail Symposium is a 501 (c)3,
that provides community enrichment
programs through your generous
contributions. If you would like to
become a supporter of the Vail
Symposium, please email us at:
Vailsymp@vail.net or call us at
476.0954.
y
_mlk
Dear Friend, ar~~
b
One of the challenges in the Eagle
r 1
Vallcti- is to make our aimmunin
he a community. Because WC are
scattered over ?ti miles, it does not r " & _ \I\I
il, t~ ~ v
necessarily mean one meeting
place. Wliat commurmy does mean
is getting together, learning together, and workim, i ~
together. The Vtil Sv irmposium has done just that A source for fresh views, O\ er the past v-car the Vail Symposium has partnered thinking and experiences'
with numerous oi-anization.s, providing programs and
anon-profit community
events to helE p you: 4
orUanizanon run by a
• Stimulate your mind volunteer board
• Meet new and interesting people
• eI 1 i-,l! 1 Cl1 11 e n el I
,1h11c IC~C3S as a Ianlll' (il" with Illendl I_l I tu .11 I
hods providing programs `
. t,.°r re, khr rs\ vntu- nhI«},hers
• DISCUSS ~onr ?unlgnts not otLersvlse available to • Read! T the commLill itv
i forum for loth residents
`Vc ate asking thJL you hei , us ui conrtnne ou( ctiviis - - "
to enhance the quality of lit for youlselfand for 111 of and N-isitors of all ages n~
LIS V,1110 1.,. ,,l this c,. `nonal all ~ I
t' - - - .,,g .-ill pluprdi,li arc priCeu iii
dn~'one can attend
Thank volt. a,
r
Supporters receive discounts hi
P can A ! . r d ,
on selected cvcrit tickets
Ebbs Plnsont.
Contrthunons and -
revenue from programs go
to,,ti-ard funding future pro-
f
grams
3 . €
4- Advance notification of all
The }~nrl _\;nrni of Ed« ,rds e v. eVentS } A v g~
[Te Chamber of Commerce
The Eagle COUrltV School District l'he Vail Semposium M K
Eagle Vallee Library- District x P.O. Boy i03S
T 11c Literacy' Project Fail, CO 31658
-1 1
Phone: (9-0) +7Nr.6-095d
n
ail Library
The all l/lountain School Fax: (970) 479_,995
The Vail Vallcv Foundation Email: vailsymp(Y'vail.ner Verbatim
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lBook-sellers 11, "dw~!wnuunnaSo I(,)i ti pM.
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Vtlar Center for the Arts
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The Womeris Foundation of Colorado , I'd, 1 11)4
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The Colorado NVomen's Hall of Fame
p n.. ,ph1 iU irl.a V"',
The Vail Symposium is a grass roots non-profit organization that has been part of the life and history ` •
of Vail for the past 29 years. Founded in 1971 to help guide and define the future of the then t
emerging resort towns of Vail, today's Symposium provides opportunities for learning and dialogue to eamin
enhance the intellectual quality of life in Vail and surrounding Eagle County communities. It gives the •
community opportunities to think about issues outside its immediate surroundings, as well as reflect 4
on local concerns.
, ris i C p V
s wn-, i 1 N
4 r t
Programs we presented or co-presented this year: a
_ il o
7 Community Election Forums
J The Festival of Words - An all-day event bringing !
° nationally recognized authors to Beaver Creek ! Q
Fifth Annual Salon Series featuring the ! a
C.U. Mini-College ° w
00
Media Literacy for 5th, 6th, 7th, and 8th grade
students and their parents 0
The Principles of Feng Shui g w
Symposium Speaker Series, with Jim Brooke, Dick
Halloran, Vlad Zubok, Peter Berner, and Susan 1 171 1-1 U
Zimmermann
•
Vilar Film Series -Summer and Winter
o
Violence in America
W Women of Consequence
o
~ n
o ~
Building a website. Visit us at
i vailsymposium.com
New programs! Q o 0 ° v V y
c
• Financial Literacy for all ages ;x d
Community Forums to learn
_ and speak out °3 3 ° N
More movies
or
0 o v
More speakers ; ; I 0 vZ
Festival of Words 2001 1 I 171 1-1 171 73 Z U 71 "In i~
APPLICATION FOR TOWN OF VAIL FUNDING 144
GENERAL INSTRUCTIONS
All applications must be submitted to the Town of Vail by July 31, 2001. You must provide 11 copies of
the application. Any application received after that date or any application packet with fewer than 11
copies will not be considered.
Please send application to:
Town of Vail
Reatha Schmidt, Cashier
75 South Frontage Road West
Vail, Colorado 81657
For questions on the financial statements, please contact Reatha Schmidt at 479-2100.
PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK
I. Name of organization: 71 c ( S'I ~s u?.. I Sawa' c,~, sun'"''"
o /U ov 12..E Z ca c
2. Contact person: b P~ h S o,..
3. Mailing address: 1~- 0. 30 x 3038 C0 d~ 8
4. Telephone: 11,16 ' '1?b - 0-1 S,
5. Members and Titles of your governing board,: h s o.. ~rvvc •I.e-r+~' I_
~Ld&& P% Ynd r'tL. V ? Cl N f~9 d~.~7 d f; 0 LMJ'~w- rtA ^ ~C w.+} i~~L4N.
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6. Amount of contribution requested: Z• S" -~-o spa-~'`'~'' S un+w•~ 'E
7. Organization fiscal year-end:
c 31,1,e+ i
8. Are your books audited? N v
9. How will the contribution be used? "1'1?.i s c_c~4-r. b~~+-- << 1~'' u''`' d
+0 a.1 }e r- UWt e-o s" C" CQVv j QAX P-94- 9d C14- rt~ i i d w~4
t-+ alb ro e.e. 414 S- IM I 6A- 0--i j ° r d a (e, -w QU a-M r•AAA-s .
10. How does your request support item 1 C of the contribution policy?
o~ d... 1asw~•4; t t1.a Lor.,r~?uN• t,1 b r..,..~~ .y Ir u~, r.a`ss 4..d.1t~- •a
oLK A- k ov. f f .1; 6 Ted., ~A a. a.d W~?fRL. b..t QO¦t d+ d C:~.r.,.
11. Who currently funds your organization (other governments, private donations, user fees,
• 4.."
etc.)? 1~-{--SeAcA-&-&k Suw%rg s n~.'te oL~n~
ar~c~ b u~: nc ! s e s _
12. Organization's mission statement: Qu r--,j a &A I s -4-V 11; +1L r~+t JA-0-4s?l S d~
'a..k c-ap%t~a4 Ca tc r-dLc6 w av ..+o... r C.A r1+H?NK. El~+%a `~-O b ui I d V
(If more room is needed to answer questions, please use the back of this page.)
11 4p-44 r~.la.~ a nvs l+: ~s a~rr.e•~5 i e k w~ +1. S ~.1 i P-t fx a..,1
r*p11~ -U4
e-ko.tl-ew je.s. 1JVZ j-k A4.4 eXrer. O'C0 ( d j" W44, . evt- re~~ +rst 0L
of up t~ C- 4 ey. ? + r e s ov P-c v- s W+c s 4r.' v-& 4 a oo-. Le ?ww- (i rwy + e~ nd.
bus: ~ ss le.a`~.a~.,,, -4-aer. sw.,, ~ I~w$ rt-t?.o ~ cs..,rc~ wc cla pox pe~.d ~.,o,,: u..
Application for the Town of Vail for the Sawatch Summit: A project of
the Vail Symposium
Purpose: The purpose of this second annual one day conference is to bring non-profit
and business leaders together to address pertinent community issues. The suggested
topics for this year's conference are:
¦ Focus on Youth
¦ Business and Non-profit relationships
¦ Working Effectively with the Media
¦ Community Foundations
¦ Core Community Social Issues
Overview of the Day:
There will be an opening session featuring motivational speaker, Reggie Rivers.
Following Reggie, there will be a choice of different tracks and speakers, addressing the
issues mentioned above. There will be lunch with a keynote speaker to be determined.
In the afternoon more issues will be addressed. At the end of the day, there will be a
Non-Profit Marketplace and reception to highlight mountain community non-profit
organizations, their board members and volunteer opportunities.
Steering Committee:
Caroline Bradford, Eagle River Watershed Council Christopher Barnes, High Mountain Institute
Jeri Brown, The Vail Valley Chamber of Commerce Kathy Cleaver, Cloudshadow Consulting
Susie Davis, The Youth Foundation Colleen Gray, The Literacy Project
Robin Litt, Vail Resorts Joe Macy
Tom McCalden, Meet The Wilderness Bob Moroney, Vail Resorts
Greg Osteen, Vail Valley Cares Ebby Pinson, The Vail Symposium
Steve Pope, Vail Daily Mia Vlaar, The Vail Valley Foundation
Anne Wenzel
Sponsors: Our sponsors last year included: Vail Resorts, the El Pomar Foundation,
Beaver Creek Resorts Company, Slifer Smith and Frampton Real Estate, Vail Daily,
Eagle County, Wells Fargo, The Leadville Chronicle and High Mountain Institute.
Attendees: This year we are anticipating over 200.
Our costs: Our estimated costs for the conference are $48,000, part of which will be
covered by the $45 registration fee. (Please see attached budget)
Sponsorship Recognition: We will recognize each of the sponsoring organizations in a
variety of tangible ways. From inclusion on all printed material (brochures, mailings,
conference handouts and our take-home Directory) to multiple banner and signage
placements throughout the Vilar Center and the Hyatt Regency Beaver Creek.
Thank you for considering sponsorship of the Sawatch Summit. All of the issues that
we are addressing affect the Town of Vail: it's residents, youth, and employees. You
have supported and sponsored other community building conferences, such as the one
held in Denver this year, and we hope you will do the same for this local conference. If
you have any questions, please call Ebby Pinson at 476-0954.
APPLICATION FOR TOWN OF VAIL FUNDING
Balance Sheet
Instructions: Round all figures to the nearest dollar. Please present in as much detail as possible.
Most Recent Completed
Fiscal Year (Date: 1
Assets: $
Total Assets $
Liabilities: $
Total Liabilities $
Net Worth (Total Assets Minus Total
Liabilities) $
.A.
APPLICATION FOR TOWN OF VAIL FUNDING
Statement of Sources and Uses
Instructions: Round all figures to the nearest dollar. Please present as much detail as possible.
Current Fiscal Year Budget
Revenues: $
(List by funding source)
Total Revenue $
Expenses: $
Total Expenses $
Total Revenue Minus Expense $
CONFIDENTIAL Sawatch Summit 7/30/2001
Proposed Budget
Expenses Budget 2001 Actual 2001 Budget 2000 Actual 2000
Hyatt rooms, food, beverage $13,694 $10,000 $7,118
Meeting Rooms, $2,000
'Lunch-200@$25+19%=$5,950
Coffee Break-200@$7.00+19%=$1,666
Reception-150@$15+19%=$2,677.50
Hanging of banners $400
Miscellaneous Hyatt charges $1000
Audio visual $1,500 $1,500 $200
Audio visual - meeting
Speaker fees $5,000 $1,000
Speaker accomodations - 10 rooms $500 $540 $354
Printed Material 4,050 $5,100 $865
Save the Date card 1st printing $300
Save the Date Reminder card $250
Directory - 500 @ $5.00 each $2,500
Brochure - 1600 $400
Signage on site $200
Program printing and speaker list $300
Miscellaneous printing costs $100
Postage -1200 brochures $1,324 $612 $532
Save the Date card $408
Brochure $408
Save the Date Reminder card $408
Miscellaneous postage $100
Banner Signage $200 $200 $59
Food and Beverage $2,100 $670 $679
Continental Breakfast $150
Beverages - coffee and tea $200
Sunday Evening Reception $1,000
Administrative Expenses $15,500
Registration-$7,500 $7,000 $7,167
Administration/coordination
Ebby/Kathy/Caroline-$8,000 $1,300 $1,580
Advertising $1,000
Newspaper $500
Photographer $250
T.V. $250
Contingencies $3,000 $1,000
Database preparation-$2,000
Miscellaneous-$1,000
TOTAL EXPENSES $44,868 $28,922 $18,554
REMAINING FUNDS FOR NEXT STEPS $2,304 $428 $10,171
CONFIDENTIAL Sawatch Summit 7/30/2001
Proposed Budget
Income 2001 Budget 2001 Actual 2000 Budget 2000 Actual
200 Attendees $9,000 $6,750 $6,625
Beaver Creek Resort Company $5,000 $5,000 $5,000
Eagle County $2,500 $1,000 $2,500
Eagle Summit Publishing $2,500 $2,500 $2,500
El Pomar $5,000 $5,000 $5,000
First Bank $1,500
High Mountain Institute $500 $500 $500 $500
Rocky Mountain Planning Group $100 $100
Town of Vail $2,500 $4,000 $2,500
Vail Resorts $4,000 $2,000 $2,500
Vail Valley Foundation $2,500
Wells Fargo $2,000 $2,500 $1,500
Remaining funds from 2000 $10,171 $10,171
$47,171 $10,671 $29,350 $28,725
Is U ~Ufll' SAWATCH
sharing community resources 'IT
S U Im M
Mission Statement: sharing community resources
Our goal is to unite the leaders
of the central Colorado mountain
communities to build strengthened C
relationships among those with p
shared interests and challenges. N Save the Date!
With the exponential growth in our N
regions, and the duplication of
resources, we strive to unite L
non-profit and business leaders
to ensure that the resources t E Monday,
we do expend provide maximum I- > November 12, 2001
gain for all. 0
~ A
Please join us for the second
p annual one day conference of
SAWATCH SUMMIT 2001 STEERING 2 non-profit organizations
COMMITTEE
and business leaders
Christopher Barnes, High Mountain Institute addressing
Caroline Bradford, Eagle River Watershed pertinent issues that affect
Council
Jen Brown, The Vail Valley Chamber YOU!
of Commerce
Kathy Cleaver, Cloudshadow Consulting I La
Susie Davis, The Youth Foundation N
Colleen Gray, The Literacy Project g a,
Robin Litt, Vail Resorts ° The Vilar Center
Joe Macy 2 o _ and
Tom McCalden, Meet The Wilderness u°D,
9 Hyatt Regency Hotel
Bob Moroney, Vail Resorts _
Greg Osteen, Vail Valley Cares (-/D E 00 ,t E Beaver Creek, Colorado
Ebby Pinson, The Vail Symposium 0 r0°i 'oa E
Steve Pope, Vail Daily co (a o y
Mia Vlaar, The Vail Valley Foundation o c
Anne Wenzel w Q °
° _ r-
'm ° ca
Q>~ y
Sawatch Summit Questionnaire
FAX BACK TO 970-479-2995 BY AUGUST 22, 2001 I
I SAWATCH!
Name Address I Is t i M M(-f
Phone Fax e-mail lt
Will you be attending the Sawatch Summit this year? I sharing community resources
I
Suggested topics for the conference: I
• Focus on Youth
• Business and Non-Profit Relationships I
• Working Effectively with the Media
• Community Foundations I
• Core Community Social Issues
0
Do you have additional topic suggestions? X
49
What are the critical social needs that exist in your community? I C
Is there a business or non-profit organization in your community that has a well received I y
volunteer program? Please describe briefly.
L
0
a) CM
Awards will be presented to the business, non-profit and individual that you feel has done the most I E N
within your community. Your nominations are welcome. I c
I ~U
O
r~
Business Name/Reason
E L.
Non-profit Organization/Reason a
ca Lo
Individual/Reason 2 E
V IoM
C*) L (n CO L. O m
We are presenting a multi-media collage of non-profit volunteers and programs throughout our I y m C.j U N
mountain communities. If you would like to be included, please send two photos with your registration I X 0 3 . o Q
by September 1st. U_ Q 0 cn a>~ O
There will be an afternoon Non-Profit Marketplace and reception to highlight mountain community 0
non-profit organizations, their board members and volunteer opportunities. If you are interested in I i. y 0) o L .02
participating, please check. We will be in touch with you. I m i N m L v
Emm ai cYa CL6 0
E (D
L_ I-
Registration is limited. Prior to October 28, the cost is $45.00 per person. I z a rns o
After October 28, it is $65.00 per person. Please register early to ensure your L , 0 M C M
participation. Please call 970-476-0954 with questions. W 2 0 a. CL 0 a C'1
)5
APPLICATION FOR TOWN OF VAIL FUNDING
1. Name of Organization: Colorado West Mental Health Center- Eagle County
2. Contact Person: Susan Rodger, Program Director
3. Mailing Address: 395 East Lionshead Circle
Vail, CO 81657
4. Telephone: (970)476-0930
5. Members and Titles of your governing board:
Debra Horn, President, Walden Kathleen Forinash, Director DHS, Eagle County
Adel Williams, Retired, Avon Chuck Taylor, Retired, Avon
Gary Cline, Dillon Police Chief Beka Warren, Memorial Hosp., Craig
Larry De Andrea, Retired, Granby Joan Gantzel, Developmental Services, Aspen
Mardell Burkholder, Retired, Aspen Kathleen Martynowicz, CMC, Rangely
Bob Ketchum, Retired Psychiatrist, Glenwood Springs
Emmit Zerr, Retired Counselor, Glenwood Springs
Nancy Stahoviak, Commissioner, Routt County
Dennis Bruens, St. Mary's Hospital, Grand Junction
6. Amount of contribution requested: $15,000.
7. Organization fiscal end: June 30`h
8. Are your books audited: Yes, as a total corporation by: Baird, Kurtz & Dobson
Colorado Springs
9. How will the contribution be used?
To provide financial support for mental health and substance abuse counseling assistance to
citizens and guests of Vail without health insurance, Employee Assistance Program benefit or
other monetary resources.
10. How does your request support item 1C of the contribution policy?
Colorado West's counseling services supports Vail's resort community in several ways.
Research has shown that psychological distress and substance abuse cost employers billions of
dollars each year through absenteeism, re-hiring and training, decreased productivity and
excessive health insurance utilization. The immediate effects of Colorado West's treatment
services, such as substance abuse intervention or psychiatric medication assistance, help keep
citizens on the job, contributing to the resort economy. Our more traditional counseling services
also help prevent an employee's mental health or substance abuse problems from reducing
productivity on a chronic, day-to-day basis. In addition to employers having productive staff on
the job, our professional services have a direct impact on a local business' bottom line through
reduced health insurance utilization and cost. Colorado West's superior reputation and long-
standing presence in the community will continue to positively affect Vail's community and
economic climate for years to come
11. Who currently funds your organization (other governments, private donations, user fees, etc.)
Colorado West has a funding base which includes county, state and federal support, Health
Insurance/Managed Care benefits, Employee Assistance Program contracts, private payment
based on a sliding fee scale and fund raising donations. Still, the demand for services,
particularly from citizens in resort service positions working multiple jobs, exceeds our ability to
maintain even a break-even position financially. In FY2001 we donated over $70,000 of services
to citizens and guests of Vail.
12. Organization's Mission Statement:
Colorado West provides mental health and substance abuse services to enhance the ability of
individuals, families, and communities to improve the quality of their lives. - Adopted April,
2000, Board of Directors.
APPLICATION FOR TOWN OF VAIL FUNDING
Statement of Sources and Uses
Current Fiscal Year Budeet- Eagle Countv
Revenues:
Net Client Revenues $ 237,038
Net Insurance Revenue 82,886
Medicaid 184,659
Medicare 7,250
Eagle County Revenue 11,658
Contract Revenue 89,500
Contributions 24,163**
State Contracts 111,860
Misc. 2,000
Total Revenue $ 751.014
Expenses:
Personnel/Contract $ 545,144
Education/Development 13,686
Operating Expense 127,387
Bad Debt/Depreciation 15,562
Corporate Overhead 78,673
Total Expense $ 780.452
Total Revenue Minus Expense ($29.4381
Contributions Revenue includes $21,163 in kind office space at Lionshead parking structure in
exchange for Town of Vail Employee Assistance Program contract for 300 employees for 6 free
counseling sessions each (not included in Total Expense).
APPLICATION FOR TOWN OF VAIL FUNDING
Balance Sheet - Total Corporation
Fiscal Year 2000
Completed June, 2000
Assets:
Cash $ 725,732
Accounts Receivable:
Client accounts, less uncollectables 25,606
Insurance and 3`d Party, less uncoll. 136,214
Medicaid, less uncoll. 168,024
Medicare, less uncoll. 10,095
Public agencies and other receivables 718,151
Due from related party 114,090
Prepaid expenses 241.182
Total Current Assets 2.139.094
Assets Limited to use 44.099
Investment in affiliate 461.386
Property and Equipment, at cost
Land 550,672
Buildings and leasehold improvements 3,652,772
Office furniture and equipment 2,074,171
Vehicles 454,517
6.732.132
Less accumulated depreciation 2.499.338
4.232.794
Total Assets $ 6.877.373
Liabilities:
Current maturities of long-term debt 289,136
Line of credit 208,869
Accounts payable 227,199
Accrued vacation pay and payroll taxes 405,418
Accrued expenses 128,851
Deferred revenue 7,570
Estimated amounts due to 3`d party payers 138.593
Total Current Liabilities 1.405.636
Long-term Debt 2.751.668
Total Liabilities plus unrestricted net assets $ 6.877,373
Net Worth $ -0-
APPLICATION FOR TOWN OF VAIL FUNDING
1. Name of organization: Crime Stoppers of Eagle County
2. Contact-person: Kim Andree or Michelle Hall
3. Mailing address: PO Box 1616 Eagle CO 81631
4. Telenhone: 970-328-7007 or 1-800-962-TIPS or Michelle Hall at 479-9471
5. Members and Titles of vour govern ing-koard:
Kim Andree-Law Enforcement Coordinator Ronda Woodall-Director
Michelle Hall-Chairman Kathy Warren-Director
George McCollum-Vice Chairman Hugh Schmidt-Director
Jane McNeill-Secretary Burt Levin-Director
Rachel Overlease-Treasurer Kathy Heicher-Director
Hugh Schmidt-Director Diana Mathias-Director
Cheryl Sommerfeld-Director
6. Amount of contribution requested: Blue parking pass (notification by September 21 if
possible).
7. Organization fiscal vear-end: December 31
8. Are your books audited? No
9. How will the contribution be used? A silent auction item at the September 21 Autumn
Gold Golf Classic.
10. How does your re ue wort item 1 C of the contributiogpolicv? Crime Stoppers
serves every person in Eagle County which includes the Town of Vail. Crime Stoppers allows a
safe and effective method for people to have a direct impact on the safety oftheir community via
tips Oven on the phone and Internet which can lead to the arrest of persons committing criminal
activities. It is a vital component to assure a desirable and safe community whether it involves
home, work, vacation destination or driving through the area.
11. Who currently funds vour organizAtion? One single, yearly fundraiser known as the
Autumn Gold Golf Classic and the $1,500.00 sponsors for the tournament (1st Bank and
Prudential Gore Range Properties).
12. Organizations mission statement: To decrease crime in Eagle County by involving the
community, media and law enforcement agencies through the use of anonymous telephone and
Internet "tip" lines and support of those who wish to participate in law related programs.
s
There is no annual report available. We have submitted the current financial report.
Current Fiscal Year Budggl
Revenu= $15,600.00-Autumn Gold Golf Classic
(130 people X $120.00)
$4,500.00-Annual sponsorship
($1,500.00 X 3)
Total Revenuet $20,100.00
menses= $9,000.00-Golf tournament expenses
(Carts, gifts, etc...)
$1,716.00-Phone expenses
(Tipsline)
$600.00-Meeting food
Total Ex eases: $11,316.00
Total Revenue Minus Expense: $8,784.00-Revenue used for scholarships and rewards for
tips leading to an arrest.
Balance Sheet
Assets: $14,163.70 (As of June 2001)
Total Assets: $14,163.70
LiabAities: -O-
Total LiabilitieU -O-
Net Worth: $14,163.70
2001 Renuests and Agar--wall
None yet
APPLICATION FOR TOWN OF VAIL FUNDING
r
GENERAL INSTRUCTIONS
All applications must be submitted to the Town of Vail by July 31, 2001. You must provide 11 copies of
the application. Any application received after that date or any application packet with fewer than 11
copies will not be considered.
Please send application to:
Town of Vail
Reatha Schmidt, Cashier
75 South Frontage Road West
Vail, Colorado 81657
For questions on the financial statements, please contact Reatha Schmidt at 479-21:00.
PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK
I Name of organization: ` AA,). r A n -e_ C.,DC
0n~ y
2. Contact person: &C,( ! eL",
3. Mailing address: --Po i
4. Telephone: (Q7U)
.47
5. Members and Titles of your governing board:
t~(
6. Amount of contribution requested: V 00
7. Organization fiscal year-end: C I e{ -31 Z00 I
8. Are your books audited? l c!s>
9. How will the contribution be used?
~s Ct~5 ~f v
4,c) ir~j p 1r~or~ne f
10. How does your request support item 1 C of the contribution policy .
-rhy
(
Vials cif-e, VA-Po(AaN6 -iv 4f- e mm.c"?~i` y' e- ~Yla
11. lahOcru ijn n s ou ko-ri ono er ei C " nvate onationusP des,
Y Y vgrn~~a~i go COK
etc.)? (1C1`Af
OnA a u1 uildrcq S Poqiulo__~L)A
12. Organizations mission statement: t ~e pufpocc (f 4~e C1c~ e / s *i ,e
(If more room is needed to answer questions, please use the back of this age
400,1) ~ to-h-0 V
L
f,2 vLTI G~ ~ Ot e~ 0~/P~ ~ ii ~Q~7 ~f1
animal issues ark the r2 P ~ P
-~h~-o~ 1~- ~y I ~e"~ ~~rog~arns .
APPLICATION FOR TOWN OF VAIL FUNDING
Balance Sheet
Instructions: Round all figures to the nearest dollar. Please present in as much detail as possible.
Most Recent Completed
Fiscal Year (Date: 121 i 1C) ) )
Assets: $
~h k) SZ/
t a_s q'7
Total Assets $ I~ 2 V
Liabilities: $
Total Liabilities $
Net Worth (Total Assets Minus Total
Liabilities) $
APPLICATION FOR TOWN OF VAIL FUNDING
Statement of Sources and Uses
Instructions: Round all figures to the nearest dollar. Please present as much detail as possible.
Current Fiscal Year Budget
Revenues: $
(List by funding source)
~r -7000,
-Fvodra rs ,ers a
A,
il 2-
Mel ha401,
Total Revenue $ 42
Expenses:(} in(d $
y
//5 0
c215- oo
~yrU 1~ e
-76,-, z
Total Revenue Minus Expense $ s ~7~
APPLICATION FOR TOWN OF VAIL FUNDING
GENERAL INSTRUCTIONS
All applications must be submitted to the Town of Vail by July 31, 2001. You must provide 11 copies of
the application. Any application received after that date or any application packet with fewer than 11
copies will not be considered.
Please send application to:
Town of Vail
Reatha Schmidt, Cashier
75 South Frontage Road West
Vail, Colorado 81657
For questions on the financial statements, please contact Reatha Schmidt at 479-2100.
PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK
1. Name of organization: The P.esource Center of Eagle County
2. Contact person: Bev Christiansan, Executive Direetor
3. Mailing address: P. 0. Box 2558
.Avon, CO 81620
4. Telephone: 970-949-7097
5. Members and Titles of your governing board: Jeanne Bailey, Chairperson,
Lynn Gottlieb, Secretary; Lawrence Pierce-Durance, Treasurer;Susan Frampton,
Michael Goodbee, Valerie Kesler, Joanne Mattio-Snow, Peggy Nicholls, Barb
Smit%1 andAA8trA%Ttoi'tF%9&onrequested: 15,000
7. Organization fiscal year-end: December 31st
8. Are your books audited? They are audited each year by McMahan & Assoc.
9. How will the contribution be used? Matching funds for state and federal
grants, program operations for the crisis hot line , and start up costs
for a shelter for victims and their children in Eagle County.
10. How does your request support item 1 C of the contribution policy?
A positive, sustained economic climate is aided by crisis and prevention
services being provided to employers and employees who find themselves or
11. Who currently funds your organization (other governments, private donations, user fees, (Over)
etc.)? Domestic Abuse Prevention Program, Victims of Crime Act,
Victims and Law Enforcement, The United Way, Alcohol and Drug Abuse Division
12. Organization's mission statement: Empowering our community through (over)
education, advocacy, crisis intervention and networking.
(If more room is needed to answer questions, please use the back of this page.)
10. (Continued) their employees find themselves in a sexual
assault or domestic violence situation. An environmentally
sensitive high quality of life can be damaged by this situation
also. These victims have the right to services and support.
11. (Continued) of Colorado Depaatment of Human Services,
Eagle County, membership drive, memorial gifts, Vail Wine
Toasters, Eagle Valley Community Fund Auction and Rummage
Sale, Mother's Day Campaign, Golf Tournament, and private
contributions.
s_ - - - -APPIICATIOI`l-FOR TOWN OF VAIL FUNDING - - =a
Balance Sheet
Instructions: Round all figures to the nearest dollar. Please present in as much detail as possible.
Most Recent Completed
Fiscal Year (Date: 2000 )
Assets: Grants $162,862
Fundraising 44,809
Contributions 20,049
Interest 761
In kind services 10,720
In kind supplies 700
Total Assets $ 239.901
Liabilities: payroll $ 132 , 732
Program Expenses 11,734
Rent 12,553
Telephone/Pagers 9,813
Office Expenses 5,598
Insurance 6,632
Postage/printing 4,620
Milage/travel 2,614
Fundraising Expenses 27,614
Dues 1,545
Professional Fees 8,090
Education 2,680
Board Expenses?Misc. 231
Total Liabilities $ 226,556
Net Worth (Total Assets Minus Total
Liabilities) $ 1 - _ -4a
APPLICATION FOR TOWN OF VAIL FUNDING _
Statement of Sources and Uses
Instructions: Round all figures to the nearest dollar. Please present as much detail as possible.
Current Fiscal Year Bud-aet
Revenues: $
(List by funding source) Grants
Grants 107,341 ACT 6,000.00
Fundraising 18,706 ADAD 30,953.13
CORRA
Contributions 22,223 DAAP 10,956.76
AAP 14,875.29
Interest 466 Eagle County 1,500.00
In kind services 1 , 340 Garfield County 13,500.00
I n kind supplies 1,684 Town of Vail 5,000.00
VALE 7,000.00
VOCA 17,556.25
Total Grants 107,341.43
Total Revenue $ 151,760
Expenses: payroll $ 78,654
Program Expenses 10,912
Rent 9,900
Telephone/Pagers 5,936
Office Expenses 2,548
Insurance 5,842
Postage/Printing 2,253
Milage/travel 1,924
Fundraising Expenses 12,520
Dues 1,195
Professional Fees 8,111
Education VVI
Board Expenses/Mi c. 476
Total Expenses _
141,262
Total Revenue Minus Expense $ 10,498
I
APPLICATION FOR TOWN OF VAIL FUNDING 14
v
GENERAL INSTRUCTIONS
All applications must be submitted to the Town of Vail by July 31, 2001. You must provide 11 copies of
the application. Any application received after that date or any application packet with fewer than 11
copies will not be considered.
Please send application to:
Town of Vail
Reatha Schmidt, Cashier
75 South Frontage Road West
Vail, Colorado 81657
For questions on the financial statements, please contact Reatha Schmidt at 479-2100.
PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK
1. Name of organization: Vail Mountain Rescue Group
2. Contact person: Bob Armour (Treasurer)
3. Mailing address: PO Box 1597
Vail, CO. 81657
4. Telephone: 970-476-2837
5. Members and Titles of your governing board: Ann Marie cooper-Pres, Andy
Smith-VP, Tim Cochrane-Dir of Operations, Mike Hayes-Sec
Bob Armour-Treas
6. Amount of contribution requested: $2,000.00
7. Organization fiscal year-end: 12/31/01
8. Are your books audited? yes
9. How will the contribution be used? Two pair of night vision goggles. 4any
search and rescue operations are done at night. These tools will
better enable us to to quickly locate victims at night.
10. How does your request support item 1C of the contribution policy? we will continue to
be able to provide search and rescue services at NO COST to TOV resident
and guests. We can continue to provide additional support and expertise
1j° TVhST'868111~%nW FAi bf an& ti&( ifil ? governments, private donations, user fees,
etc.)? All funding is through private donations, corporate
donations and foundation grants.
12. Organization's mission statement: Vail Mountain Rescue Group is a non-profit
volunteer organization dedicated to saving lives through search and
(If more rSgrf if ne` E(f f-bta iiUr' quit ~f6AUP A~ t%e 5A ~i~'~acgen d disaster relief
assistance.
L_
t
APPLICATION FOR TOWN OF VAIL FUNDING
to Balance Sheet
Instructions: Round all figures to the nearest dollar. Please present in as much detail as possible.
Most Recent Completed
)
Fiscal Year (Date: 12/31 /00
Assets: $ 71000.00
We do not won assets other than equipment. All trucks, snowmobiles,
rafts etc. are owned by the Eagle county Sheriff. We are responsible
for all maintenance and upkeep of equipment.
Total Assets $ 7. n n n nn
Liabilities: $ none
Total Liabilities $ non
Net Worth (Total Assets Minus Total
Liabilities) $ 7,000.00
APPLICATION FOR TOWN OF VAIL FUNDING
Statement of Sources and Uses
Instructions: Round all figures to the nearest dollar. Please present as much detail as possible.
Current Fiscal Year Budget
Revenues: $
(List by funding source)
Town of Vail $2,000.00
County Court System 1,500.00
Eagle Valloy 'RLMmage-Safer- 9,000.00
Private Donations 12,000.00
Beaver Creek Club 12.400.00
Department of Wildlife 7,500.00
Total Revenue $ 54,600.00
Expenses: $
communications $10,845.00
Equipment 10,821.00
MRA 2,280.00
Training 2,896.00
Vehicles 18,300.00
Administration 3,021.00
PSAR 3,800.00
Misc 643.00
Total Expenses $ 52,606.00
Total Revenue Minus Expense $ 1,985.00
l
APPLICATION FOR TOWN OF VAIL FUNDING 20
GENERAL INSTRUCTIONS
All applications must be submitted to the Town of Vail by July 31, 2001. You must provide 11 copies of
the application. Any application received after that date or any application packet with fewer than 11
copies will not be considered.
Please send application to:
Town of Vail
Reatha Schmidt, Cashier
75 South Frontage Road West
Vail, Colorado 81657
For questions on the financial statements, please contact Reatha Schmidt at 479-2100.
PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK,
1. Name of organization: V,&, L- \/Aw =7l Y1E'D 1 ~1--
2. Contact person: .5dC>rT
3. Mailing address: 1,9 { Nf, H w~- -oo W
VA I Co.
4. Telephone: q Z6 - 4 g G71 l
5. Members and Titles of your governing board:
6. Amount of contribution requested: C6 , SO0
7. Organization fiscal year-end: OC~o G~ t2?
8. Are your books audited?
9. How will the contributio bZe- used? '5 1 W t r l V_ Ft QS A,~o
VdMt: FouWr Ammon) ' 40 ;:-Ut4'D E EOn1
,1'"E Zfbi- t.}-100L_ VF----a_ 014 'rH E
FO r2..
oF t N Art`s ~Ptn1At-- C,0a-T . tr4-~vP-t~-
on policy?
10. Ho s your request support item IC f the copAi up
a ~t )u c~ ~F `I' -E~~'('~• 1' t O N45- A
~,/E Lr> (QED ~o t2.~ co. ~AS>? ~ orJ Ca P-A~I ? G
11. Who currently funds your organization (other governments, private donations, user fees,
etc.)? nt~ l,/~ D V B. t_S , 0012-Po t~ .4'~o~.J S * !=o J n~ IAA ? a t
12. Organization's mission statement: (I E Co" A 9=7 1 t Ct~.12-E-E-
(If more room is needed to answer questions, please use the back o is page.)
SRI i i R 1`i ' 1 14
F'OR i\IO
The THINK FIRST For KIDS program features a comprehensive
curriculum designed to educate kids about the prevention The animated video features Street Smart,
of brain, spinal cord and other traumatic injuries. This the "safety superhero," in a variety of real-life
all-inclusive program is designed for use in grades 1-3 situations that address the five areas of injury
and contains the following: prevention. Because the experiences of Street
• Easy-to-use, grade-specific curriculum manual Smart and his friends are ones kids can relate
• Exciting 12-minute animated video to, the video is fun to watch and, most
• Interactive comic strips for each grade importantly, memorable.
• Attention-grabbing classroom posters
What makes these comic strips unique is their interactivity.
The curriculum manual contains a separate curriculum for In addition to five dual-sided 81/2" x 11" comic strips,
each of the three grades. one for each area of injury prevention, the program
Each curriculum is divided into six lessons: includes a reproducible black and white copy of each
comic strip for students to color.
• Introduction to Preventing Brain and
Spinal Cord Injury
fn I M. 7,XA
* Vehicle Safety
• Bicycle Safety What better way to reinforce the messages of
• Safety Around Weapons and Creative injury prevention continually than colorful, fun
Problem-Solving posters? The THINK FIRST For KIDS program
• Playground, Recreation and Sports Safety includes five 18" x 24" full-color classroom
• Water Safety posters, each addressing the indicated
Each lesson includes: areas of injury prevention. The posters
depict Street Smart and his friends in
• Background information familiar situations, facing familiar
• A lesson outline questions.
• Reproducible activity sheets
• lesson objectives One of the goals of the supporting materials is to
• A letter to parents show students that being safe is cool. Street
• Suggestions for follow-up activities Smart's cool personality and age-appropriate
In addition, each curriculum also includes: explanations for safety measures are extremely
• Glossary of terms used in the curriculum effective with students.
• Answer key for the exercises National In;un Prevention Programs
• Certificate for students
• Suggested resources including videotapes, books, THWWWr'116
publications and reinforcement materials thtnktirst.org
WMC Foundation
Board Members
2001
Art Kelton - President Claudia Smith - Secretary
Christopher Denton Kelton & Kendall P.O. Box 2830
225 Wall Street Vail, CO 81658
Vail, CO 81657
Paul Johnston - Vice President Clifford M. Eldredge
Christiania Lodge VVMC
356 E. Hanson Ranch Rd. 181 W. Meadow Dr., #100
Vail, CO 81657 Vail, CO 81657
Ed O'Brien - Treasurer Bill Jensen
P.O. Box 3265 Vail Resorts, Inc.
Avon, CO 81620 P.O. Box 7
Vail, CO 81658
Vail Valley Medical Center Foundation
Statement of Revenue and Expenses
For the March 2001, and Year-To-Date ending March 31, 2001
Current Year to Date
Month
03/31/2001 03/31/2001
Revenue
Total Contributions $ 169,805 $ 3,345,778
Investment Income 5,640 14,534
Total Revenue $ 175,445 $ 3,360,312
Expenses
Program Expenses $ 16,087 $ 114,090
General Promotion 25,335 2,220
Gifts/Grants Expenses 2,750,000
Consulting Fees 4,583 29,419
Fees 19 845
Total Expenses $ 46,024 $ 2,896,574
Revenue Over Expenses $ 129,421 $ 463,738
Vail Valley Medical Center Foundation
Balance Sheet
For March 31, 2001
03/31/2001
Assets
Total Cash/investments $ 5,758,352
Net Pledges 4,647,948
Total Accounts Receivable 141,073
Accrued Interest Receivable 7,268
Prepaid Expenses (Dinner Dance) 2,575
Total Assets $10,557,216
Liabilities
Accounts Payable $ 10.255
Total Liabilities $ 10.255
Restricted Fund Balance $ 8,508,497
Unresticted Fund Balance 2.038.464
Total Liabilities and Fund Balance $10,557,216
APPLICATION FOR TOWN OF VAIL FUNDING
1. Name of organization: First Descents
2. Contact person: Brad Ludden
3. Mailing Address: First Descents
P.O. Box 2193
Vail, CO 81658
4. Telephone: (303) 918 9042
5. Members and titles of your governing board:
President: Brad Ludden
Vice President: Joel Heath
Secretary: Jinny Ludden
Treasurer: Ian Anderson
Board of Directors:
Nancy Kern
Mdse Duffy
Kristin Yantis
Fred Pope
Joe Blair
Kim Cobb
Emily Jacob
6. Amount of contribution requested: $ 2,000
7. Organization fiscal year-end: December 31, 2001
8. Are your books audited? Yes
9. How will the contribution be used? The Town of Vail contribution will be used to
provide housing, food and transportation for one camp participant.
10. How does your request support item 1 c of the contribution policy.
First Descents is a high profile camp and will provide positive nationwide media
attention spotlighting Vail as the ultimate mountain and outdoor playground. The camp
has already been featured on CNN, NBC, FOX, MTV as well as many local, regional and
national publications.
Because First Descents is an outdoor sports camp, the attendees will be educated on the
environment and ways to be respectful through activities such as horse track riding,
kayaking, raging and hiking.
11. Who cuitcuLdy funds your organization? First Descents is funded by
private donations and sponsorships.
12. Organizations mission statement: The First Descents camp is designed to help young
people face the challenges of living with cancer. Using the experience of learning how to
kayak as a metaphor, c...F participants will learn to define their fears, face their
challenges and overcome everyday obstacles.
Balance Sheet
Most Recent Completed Fiscal Year (Date:* First Descents' has not completed a fiscal
year. The information below is calculated from April 2001 to current.)
Assets:
$ 21,500 in donations
• $ 10,000 Nike ACG Sponsorship
• $ 11,500 Private Donations
6 Dagger Whitewater Kayaks $5,400
Kayaking equipment for 12 people $4,800
Total Assets: $31,700
Liabilities:
$5,000 Equipment and logos
$1,000 Speaker fees
$1,000 Supplies and printing
$4,500 Housing
$500 Transportation
$1,000 Food
$6,000 Staff salary
$450 Insurance
Total Liabilities:
$19,450
Net Worth:
12,250
I
Statement of Sources and Uses
Cu.. V11L Fiscal Year Budeet
*The information below is calculated from April 2001 and projected through
December 31, 2001.
Revenues:
$2,500 raised in Missoula, Montana at a fundraiser
$2,100 raised in Vail, CO at the Golf n' Garf fundraiser
$10,000 donation by Nike ACG
$5,000 in private donations thus far
*$10,000 to be raised by Ken Hoeve in private and corporate donations
*$2,000 to be raised at the 8150 fundraiser
*$10,000 to be raised in private donations
*$40,000 to be raised in corporate donations
Total Revenue:
*$81,600
Expenses:
*$19,000 to run the August camp
*$15,000 in staff salary
*$5,000 in misc. items such as framing, postage, videos, bills
*$2,000 office supplies
Total Expenses:
*$41,000
Total Revenue Minus Expense:
*$40,600
*Projected figures
APPLICATION FOR TOWN OF VAIL FUNDING
1. Name of organization: The Skating Club of Vail
2. Contact Person: Shawn Boris, Club President
3. Mailing Address P.O. Box 416, Vail, CO 81658
4. Telephone: (970) 949-1 152
5. Board of Directors:
Shawn Boris, President
Sandy Heelan, Vice President
Tripp Hunter, Secretary/Treasurer
Brenda Beairsto
Gary Brandt
Brent Boren
Jenny Kreider
Christy Crandall
6. Amount of Contribution: The Skating Club of Vail requests the donation of
8 days of complimentary use of Dobson Ice Arena. The donation would be used
for the following events:
Vail America Days Period, 2002:
1 day Hot Summer Ice figure skating show
July 9-13, 2002:
5 days 21St Annual Vail Invitational
Figure Skating Championships
Late December, 2002:
2 days Holiday Ice Show
7. Fiscal Year: May 1 - April 30
8. The Skating Club of Vail is registered with the Internal Revenue Service as
a 501(c)(3) corporation. Our tax ID number is 84-0799125. Amy Thomas of
Bookkeeping Services, Inc. is contracted by the club to handle our accounting,
to prepare our monthly and year-end financial statements, and to prepare our
yearly income tax return.
1
9. Interest in competitive and show-style figure skating is at an all-time high
and our club's membership is growing as well. This growth, coupled with
the rising cost of ice time, coaching costs, travel expenses and costumes,
taxes our financial standing and places the sport of figure skating out of
the reach of some interested children. The Town of Vail's donation will be
used to continue to develop the programs that benefit our members, the
community and the guests of The Town of Vail.
Specifically the donation of the use of Dobson Ice Arena will be used for
three events, but the money the club saves on ice time will positively
impact all club activities.
? Hot Summer Ice
On July 3, 2000 The Skating Club of Vail hosted the first Hot Summer
Ice figure skating show featuring Olympic Skater and World Bronze
Medallist Caryn Kadavy. A donation of $5000 by a club member
provided the seed money for that event, and club volunteers ran
the show - ticket sales, lights, publicity, hospitality. Although over
400 tickets were sold, expenses still outpaced income.
Renovation of Dobson Ice Arena precluded a 2001 Hot Summer Ice
show, but we wish to bring the event back in 2002.
We would like to make Hot Summer Ice an annual part of Vail's
summer entertainment package.
The show provided a low-cost family event for Vail locals and
visitors, and our skaters were able to meet an Olympian,
participate in a clinic she hosted, and perform in a show with her.
What a great event!
We intend to seek event sponsors such at the Vail Valley
Foundation, The Vail Valley Tourism and Convention Bureau, and
other area businesses to help finance and publicize next year's
show. The donation of ice time at'Dobson Ice Arena would
positively impact the financial viability of this event.
The Skating Club of Vail envisions Hot Summer Ice becoming an
integral part of the Vail America Days celebration. The Town of
Vail's donation can help make this happen.
2
? The 21St Annual Vail Invitational Figure Skating Championships
This skating competition serves as the major fundraising activity for
The Skating Club of Vail.
We have just finished hosting the 2001 VI, and it was a great
success! The event brought 300 skaters plus their families, along
with 75 coaches and 25 officials to Vail. We are presently
conducting a survey/questionnaire of our participants to ascertain
lodging /entertainment choices and the monetary impact this event
has on Vail. We will report our findings to you when complete.
We plan to bring The Vail Invitational back next summer. The event
brings skaters and their families to Vail for a 5 day period in July.
These upscale families rent hotel rooms and condominiums. They
dine in area restaurants, shop in our stores, rent bikes, go to movies
and thoroughly enjoy Summer Vail. Many skating families plan their
summer vacations around The Vail Invitational.
The Skating Club of Vail relies on funds raised from The Vail
Invitational to purchase ice time at Dobson Arena, to pay the salary
of our skating director and to further the activities of our club.
Ice time rates at Dobson Arena are currently $110 per hour, and are
expected to rise. SCV purchases an average of seven hours per
week of ice at the rink, and we hope to purchase ice at the new
facility at the golf course as well. Our ice bills total over $4000 per
month.
Your donation of ice time increased the funds raised by The 2001
Vail Invitational by $3500. All funds are used to purchase ice time,
pay the salary of our director, and to further develop our programs.
Your grant for the 2002 year would impact the event and our budget
in a similar manor.
3
? The Holiday Ice Show
A holiday tradition, The Skating Club of Vail's Holiday Ice Show showcases
the talents of club members as well as area children enrolled in the Learn-
To-Skate program held at Dobson Ice Arena. Over 50 area children were
featured in last year's event and more are scheduled to perform this year.
SCV members perform solo routines and large group productions. The
Learn-To-Skate numbers bring tears to parent's and grandparent's eyes.
Visitors to Vail during the holidays make the Holiday Ice Show an annual
event for their families.
Dawn Ristow, director of The Skating Club of Vail, produces a professional
type show with a very limited budget. Each year our expenses outpace
our income from ticket sales. Costumes and ice time are our major
expenses.
Your donation of ice time would help the Holiday Ice Show to break even
financially, and would allow "the show to go on."
10. The Skating Club of Vail's funding requests support item 1 C of the
contribution policy because they:
a. Bring community activities to Vail.
b. Provide activities for Vail's guests.
c. Improve Vail's economic climate by bringing tourist's,to Vail.
d. Support youth activities vital to Vail's children.
The Skating Club of Vail is a positive addition to the Vail community.
The club has been a part of Vail since 1976. SCV has been responsible for
teaching figure skating to thousands of children throughout the years, and
presently has 70 members.
Our skaters represent Vail when they compete in competitions throughout
Colorado, the Rocky Mountain Region and in national and international
competitions.
4
Skaters from across the country come to Vail to hone their skills. Our club
has members from Chicago, Pennsylvania, Texas, Florida, Ohio, Illinois and
New Jersey. These skaters spread the word about Vail and its facilities
across the country.
The Skating Club of Vail provides an athletic and artistic outlet for children
and adults throughout the Vail Valley. Figure skating appeals to athletes
that do not choose to compete on a team, yet the club allows these
members to be part of a group working towards similar goals.
11. The Skating Club of Vail is funded by:
a. membership dues and fees
b. funds raised by The Vail Invitational
c. a $1000 grant from The Vail Valley Foundation
d. donations by club members
12. The Skating Club of Vail's mission is to support our members in their pursuit
of personal and athletic excellence.
As a member of the United States Figure Skating Association we share
their organizational mission to encourage members in the sport of skating,
as well as to develop a fraternal feeling among skaters.
5
Application For Town of Vail Funding Fiscal Year Run 5/1-4/30
Statement of Sources and Uses
00-01 Actual 01-02 Anticipated
Revenues:
Membership $5,755 $6,000
Awards Banquet $1,089 $1,500
VVTCB Donation (Vail Invitational) $13,700
Vail Invitational $17,000
Test Fee Income $1,124 $2,000
Contributions $1,000 $1,000
Interest Income $1,190 $1,000
Holiday Ice Show Income $11,348 $12,000
Ice Rental Income $14,650 $15,000
Beaver Creek Show Income $12,900 $12,000
Begin To Skate Program $910 $1,200
Ski Swap $430 $600
Hot Summer Ice Donation $5,000
Hot Summer Ice Ticket Sales $2,675
Video Sales $350
$72,121 $69,300
Expenses
USFSA Membership Fees $482 $800
Entry Fee/Scholarship Expense $2,612 $5,000
Awards Banquet $2,193 $2,500
Coaching Fees and Expenses $11,866 $13,000
Ice Rental Expense $21,677 $25,000
Ice Show Costumes/Music/Misc. $2,093 $2,000
Beaver Creek Ice Show/Skaters/Coach $5,576 $7,000
Ice Show Ice Rental Expenses $3,000
Advertising $126 $150
Begin To Skate Expense $520 $750
Holiday Ice Show $8,603 $9,000
Legal/Accounting/Office/Storage/Misc $6,239 $2,500
Hot Summer Ice Expenses $6,507
Testing Expenses $1,195 $1,500
Ski Swap $89
$72,778 $69,200
Total Revenue Minus Expenses -$657 $0 $100
*Donation from VVTCB to cover loss of VI fundraising opportunity.
/CLUB
y 31, 2001
Jul
BY MESSENGER
Town of Vail
Reatha Schmidt, Cashier
75 South Frontage Road West
Vail, Colorado 81657
Dear Ms. Schmidt:
Enclosed is Ski Club Vail's Application for Town of Vail Funding.
If you have any questions or need additional information, please feel free to call.
Sincerely,
Linda A. Ki ow
Administrative Assistant
Enclosures
598 Vail Valley Drive • Vail, Colorado 81657 • (970) 476-5119 • (970) 476-7287 (Fax)
APPLICATION FOR TOWN OF VAIL FUNDING
1. Name of organization: Ski Cub Vail
2. Contact Person: Linda A. Kildow
Administrative Assistant
3. Mailing Address: 598 Vail Valley Drive
Vail, Colorado 81657
4. Telephone: 476-5119
5. Board of Trustees: Pete Seibert, Jr., President, Vice President to be announced,
Tom Banner, Secretary, Dan Leever, Treasurer, Tim McAdam, Pat McConathy,
Dr. Richard Steadman, Steve Avery, Kevin Wall, Larry Benway, Erik Borgen,
George Gillett, Rocky Christopher, Andy Daly, David Flowers, Chip Woods.
6. Amount of contribution requested: Four days usage of Dobson Ice
Arena, October 25th, 26th, 27th, 28th, 2001.
1 parking pass.
7. Organization fiscal year end: June 30th
8. Are our books audited? No
9. How will the contribution be used?
Ski Club Vail is requesting the use of the Dobson Ice Arena facilities. During the
month of October, we hold our annual Ski Swap over a period of four days. This
event brings in substantial dollars, which enable us to keep tuition at a level that is
affordable to the Vail Valley residents.
10. How does this request support item 1C of the contribution policy?
This event attracts close to 5,000 people from the surrounding areas. Our event
assists in driving the tourism business for the Vail Valley during the off-season.
The Town of Vail will receive sales tax from this event.
11. Who currently funds your organization?
Membership fees cover 60% of our operating expenses. The remaining 40% is
generated through fundraising and private donations.
1
12. Organization's mission statement:
"Providing our members with the best possible opportunity for athletic and
personal growth. "
? Ski Club Vail is dedicated to the pursuit of the athletic lifestyle, positive work ethic,
and personal excellence through the sport of ski racing. Our members learn the value
of setting goals and working hard to achieve them. They grow as individuals by
dedicating themselves to their sport, while practicing good sportsmanship and
citizenship. The underlying purpose of Ski Club Vail is to provide members with the
best possible opportunity for athletic and personal growth.
2
:na-ance 3neet
operating Fund
May 31, 2001
Assets
Current Assets
Cash 11,152.42
Accounts Receivable 79,397.43
Inventory 14,432.58
Prepaid Expenses 12,813.93
Total Current Assets 117,796.36
Due From Other Funds 26,380.55
Total Assets 144,176.91
Liabilities And Fund Balance
Liabilities
Accounts Payable 89,574.73
Line of Credit 1,800.00
Payroll Payable .00
Deferred Revenue 2,000.00
Payroll Liabilities Payable (30,948.89)
Total liabilities 62,425.84
Fund Balance
FUND BALANCE - BEGINNING 149,718.88
TRANSFERS FROM OTHER FUNDS (3,023.62)
Year to Date Net Income (64,944.19)
Total Fund Balance 81,751.07
Total Liab and Fund Balance 144,176.91
See Accountant's C,,,,tvilation Report
SKI CLUB VAIL
Operating Fund
Budgeted Statement of Income
For the Eleven Months Ended
May 31, 2001
Year to Date Annual (Unrealized)
Actual Budget Budget
Revenue
ABILITY - FULL-TIME 66,175.00 58,800.00 7,375.00
ABILITY - PART-TIME .00 2,100.00 (2,100.00)
ABILITY - POST GRAD 69,350.00 64,800.00 4,550.00
AGE CLASS - JIII FULL TIME 57,650.00 34,500.00 23,150.00
AGE CLASS - JIII PART-TIME 21,640.00 30,600.00 (8,960.00)
AGE CLASS - JIV 51,800.00 49,000.00 2,800.00
AGE CLASS - JV 33,050.00 32,500.00 550.00
GRAVITY 25,400.00 24,000.00 1,400.00
GRAVITY - PART-TIME 41,675.00 49,000.00 (7,325.00)
SNOWBOARD .00 3,900.00 (3,900.00)
SNOWBOARD PART-TIME .00 8,800.00 (81800.00)
FREESTYLE 14,090.00 7,000.00 7,090.00
FREESTYLE PART-TIME 28,530.00 18,000.00 10,530.00
CONDITIONING PROGRAM .00 15,000.00 (15,000.00)
WORK DEPOSIT REVENUE 50,200.00 44,000.00 6,200.00
Youth Programs 459,560.00 442,000.00 17,560.00
MASTERS 10,955.80 12,750.00 (1,794.20)
TRAINING SPECIAL GROUPS 4,655.00 6,000.00 (1,345.00)
Program Revenue 475,170.80 460,750.00 14,420.80
DONATIONS - GENERAL 8,876.00 5,000.00 3,876.00
DONATIONS - SUPPORTING 16,800.00 33,000.00 (16,200.00)
WARREN MILLER MARATHON (550.40) 5,000.00 (5,550.40)
LES STREETER DONATION 35,000.00 40,000.00 (5,000.00)
BUSINESS MEMBERSHIP .00 2,000.00 (2,000.00)
GLITTER GATES & SKATES 39,408.26 40,000.00 (591.74)
BOOSTER CLUB 21,380.00 55,000.00 (33,620.00)
VAIL CUP (NET) (5,093.02) 100.00 (5,193.02)
USSA (NET) 23,147.07 15,000.00 8,147.07
RMTS/FIS 23,822.32 22,500.00 1,322.32
TOWN RACE SERIES 11,992.45 10,000.00 1,992.45
TOMBA TOUR 16,831.67 20,000.00 (3,168.33)
JUNIOR OLYMPICS 22,112.94 20,000.00 2,112.94
SKI SWAP REVENUE (NET) 81,604.67 85,000.00 (3,395.33)
SUMMER CAMP (NET) 2,628.63 6,000.00 (3,371.37)
MEMBERSHIPS SINGLE 4,760.00 4,375.00 385.00
MEMBERSHIP FAMILY 3,520.00 3,250.00 270.00
BANQUET (4,906.00) .00 (4,906.00)
MERCHANDISE (NET) (246.77) 500.00 (746.77)
INTEREST & DIVIDENDS 695.13 500.00 195.13
Total Revenue 776,953.75 827,975.00 (51,021.25)
Report continues next page
See Accountant's Compilation Report
SKI CLUB VAIL
Operating Fund
Budgeted Statement of Income
For the Eleven Months Ended
May 31, 2001
Over or
Year to Date Annual (Unexpended)
Actual Budget Budget
Direct Costs
BAD DEBT .00 3,000.00 (3,000.00)
EARLY ENROLLMENT DISCOUNT 20,500.00 20,000.00 500.00
FAMILY DISCOUNTS 19,270.00 17,000.00 2,270.00
MISC. DISCOUNT 23,645.00 13,500.00 10,145.00
WORK DEPOSIT EXPENSE 8,940.00 15,000.00 (6,060.00)
COACHES EXPENSES 41,283.82 46,000.00 (4,716.18)
Total Direct Costs 113,638.82 114,500.00 (861.18)
Operating Expenses
SALARIES - ADMINISTRATIVE 164,441.00 183,800.00 (19,359.00)
SALARIES - ABILITY 153,270.52 144,500.00 8,770.52
SALARIES - AGE CLASS 124,593.75 84,445.00 40,148.75
SALARIES - FREESTYLE 20,005.00 14,600.00 5,405.00
SALARIES - GRAVITY CORPS 25,917.50 23,045.00 2,872.50
SALARIES - SNOWBOARD 804.52 14,600.00 (13,795.48)
SALARIES - MASTERS 7,880.00 9,600.00 (1,720.00)
SALARIES-SUMMER CAMP 5,549.50 1,750.00 3,799.50
CONTRACT COACHES 1,767.00 .00 1,767.00
PAYROLL TAXES 41,474.60 42,000.00 (525.40)
HEALTH INSURANCE 16,838.25 13,773.00 3,065.25
EMPLOYEE BENEFITS 800.00 2,500.00 (1,700.00)
WORKER COMP INSURANCE 25,872.97 23,174.00 2,698.97
Payroll and Related 589,214.61 557,787.00 31,427.61
Report continues next page
See Accountant's Compilation Report
SKI CLUB VAIL
Operating Fund
Budgeted Statement of Income
For the Eleven Months Ended
May 31, 2001
Over or
Year to Date Annual (Unexpended)
Actual Budget Budget
ACCOUNTING 1,668.40 3,000.00 (1,331.60)
ADVERTISING/PROMOTION 2,883.67 6,000.00 (3,116.33)
AUTO EXPENSE 32,155.46 28,000.00 4,155.46
AUTO INSURANCE 9,459.27 8,000.00 1,459.27
AWARDS 5,154.64 6,000.00 (845.36)
COMPUTER SERVICES 1,231.10 1,500.00 (268.90)
CREDIT CARD COMMISSIONS 9,126.39 6,000.00 3,126.39
DRUG SCREENING .00 1,000.00 (1,000.00)
DUES/SUBSCRIPTIONS 1,468.00 2,500.00 (1,032.00)
INSURANCE-BLDG-BOD 7,928.72 8,100.00 (171.28)
INTEREST EXPENSE .00 500.00 (500.00)
MEETINGS 3,674.48 5,500.00 (1,825.52)
MISCELLANEOUS (868.30) 2,000.00 (2,868.30)
OFFICE SUPPLIES/EXPENSE 6,999.58 10,000.00 (3,000.42)
PROFESSIONAL FEES 1,376.00 1,000.00 376.00
PHOTOCOPY EXPENSE 5,952.72 4,500.00 1,452.72
PHOTOGRAPH 372.31 3,000.00 (2,627.69)
POSTAGE 5,101.46 5,250.00 (148.54)
PRINTING 2,317.67 3,500.00 (1,182.33)
PROFESSIONAL BOOKS 160.15 300.00 (139.85)
PROFESSIONAL DEVELOPMENT .00 4,000.00 (4,000.00)
RADIO EXPENSE 2,571.27 2,500.00 71.27
REPAIRS AND MAINTENANCE 4,990.99 7,500.00 (2,509.01)
REPAIR & MAINT - EQUIP 441.39 500.00 (58.61)
SKI WAX AND TUNING SUPPLIES 7,914.74 5,000.00 2,914.74
TRAINING - SKIING 6,355.64 8,000.00 (1,644.36)
TRAINING - DRY LAND 989.40 2,000.00 (1,010.60)
TELEPHONE 13,639.96 13,000.00 639.96
TOOLS 694.23 1,000.00 (305.77)
UTILITIES 4,914.35 4,000.00 914.35
UNIFORMS 193.00 1,000.00 (807.00)
VIDEO EXPENSE 177.82 1,500.00 (1,322.18)
Administrative 139,044.51 155,650.00 (16,605.49)
Total Operating Expenses 841,897.94 827,937.00 13,960.94
Net Income (64,944.19) 38.00 (64,982.19)17
APPLICATION FOR TOWN OF VAIL FUNDING 2jq
GENERAL INSTRUCTIONS
All applications must be submitted to the Town of Vail by July 31, 2001. You must provide I 1 copies of
the application. Any application received after that date or any application packet with fewer than I I
copies will not be considered.
Please send application to:
Town of Vail
Reatha Schmidt, Cashier
75 South Frontage Road West
Vail, Colorado 81657
For questions on the financial statements, please contact Reatha Schmidt at 479-2100.
PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK
I. Name of organization: &+ITL--c A4 1) 0,v A-/, ~ /f/- `x S%l 7-,C4114
2. Contact person: kA77-f/'; Yi? 13&~-a `I SH
3. Mailing address: `/2114 2- . 0-e'-1J 1W L3 /IV= GU, y/ V4 / L, (7 c? 914, S 7
4. Telephone: q 7 E / q,; o
5. Members and Titles of your governing board: O A19-6 i ,Rocs :E:; I c,e,5 61~V66 44__
l2A-4,?~-IV O 2t ~f IV I o 4--r7 o r?j Jk,4
, fW AI LAZ' / & tZL-3.4- 14 ~k'c%LC VcZ.,
6. Amount of contribution requested: p4-t-2- e-m~e- ,/-.'4S sue-
7. Organization fiscal year-end: -s / q0 8. Are your books audited? A/(,)
9. How will the contribution be used?
10. How does your request support item I C of the contribution policy? CJ 0 P__
(.%-9,J4 4 -1IjA) i_ A4 t t3 e S 6) f711 V 77~ .
.D 12 t0 v akL 73 (-vA L .35 2A-G rz c,
11. Who currently funds your organization (other governments, private donations, user fees,
etc.)? EC_~, D, 80 &S 1- L) 63 e14- i 1 C A) r Al 7- ~/Z
4 T a.vM AIAF-6:L
12. Organization's mission statement: ='2c~? l r
tcj PACC P2 v E e,4-kl 1= e) to 14 l~ iV c: gve~ 4- s ~f TS ~ ~
(If more room is needed to answer questions, please use the back of this pager. r
APPLICATION FOR TOWN OF VAIL FUNDING
Balance Sheet
Instructions: Round all figures to the nearest dollar. Please present in as much detail as possible.
Most Recent Completed
Fiscal Year (Date:
Assets: $
Sao
Total Assets $ D
Liabilities: $
k, l F-0 P,,- out ~i7-/a i, ~ C1 P
:S7-/+T-E
S/C i i j~ pOc~
Total Liabilities $
Net Worth (Total Assets Minus Total 1
Liabilities) $ OS~ c~
APPLICATION FOR TOWN OF VAIL FUNDING
Statement of Sources and Uses
Instructions: Round all figures to the nearest dollar. Please present as much detail as possible.
Current Fiscal Year Budget,
Revenues: $
(List by funding source)
1~vMM
5D o
~C?O Z}
co
Total Revenue $
Expenses: $
f lJ
~,Tf1"~ S!c 1 ~Cs CU C~
ILtlS~' i~AM SGV
X S
_ av
OU
Total Expenses
Total Revenue Minus Expense $ SCE
4;?5
APPLICATION FOR TOWN OF VAIL FUNDING
GENERAL INSTRUCTIONS
All applications must be submitted to the Town of Vail by July 31, 2001. You must provide 11 copies of
the application. Any application received after that date or any application packet with fewer than 11
copies will not be considered.
Please send application to:
Town of Vail
Reatha Schmidt, Cashier
75 South Frontage Road West
Vail, Colorado 81657
For questions on the financial statements, please contact Reatha Schmidt at 479-2100.
PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK
1. Name of organization:
Snowshoe Shuffle
2. Contact person:
Sarah Ladd
3. Mailing address:
Vail Valley Medical Center, PO Box 40,000 Vail, CO 81658
4. Telephone:
926-7485
5. Members and Titles of your governing board:
Sponsorship Committee - varies year to year
Organizing Committee - also varies year to year-comprised of community
6. Amount of contribution requested: members
"In-kind" parking for race participants--estimated at $3500.00
7. Organization fiscal year-end:
October 31
8. Are your books audited?
yes
9. How will the contribution be used?
To allow race participants to park for free in the Lionshead
parking structure (as we have for the past two years)
10. How does your request support item 1 C of the contribution policy?
This event brings approximately 1,000 participants to Vail
from around the state, region, and country--including media
11. Who currently funds your organization (other governments, private donations, user fees,
etc.)?
Various corporate sponsors support the race along with the race participant
12. Organization's mission statement:
"A benefit to raise funds for cancer revention, education, and detection".
(If more room is needed to answer questions, please use the back ofthis page.)
APPLICATION FOR TOWN OF VAIL FUNDING
Statement of Sources and Uses
Instructions: Round all figures to the nearest dollar. Please present as much detail as possible.
Current Fiscal Year Budget
Revenues: $ 20,000 race sponsors
(List by funding source) 14,307 race participants
Total Revenue $_3A _ 1a7 (,,,d ; , P rt)
Expenses: $ 14, 213 printing (flyers, T-shirts, etc.)
144 postage
900 advertising
3, 006 sponsor reception
2, 000 cash awards
3, 000 timing services
243 rental equipment
Total Expenses $ 23, 506 (unaudited)
Total Revenue Minus Expense $ 10, 801 (unaudited)
26
APPLICATION FOR TOWN OF VAIL FUNDING
GENERAL INSTRUCTIONS
All applications must be submitted to the Town of Vail by July 31, 2001. You must provide I I copies of
the application. Any application received after that date or any application packet with fewer than I 1
copies will not be considered.
Please send application to:
Town of Vail
Reatha Schmidt, Cashier
75 South Frontage Road West
Vail, Colorado 81657
For questions on the financial statements, please contact Reatha Schmidt at 479-2100.
PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK /
I . Name of organization: C f ~j Va I
2. Contact person: Mar t? T ,o w s
3. Mailing address: V `Q uk~ J , caS. J 9
4. Telephone: 7 r Z 9 Z
S Leo °
5. Members and Titles offf your veining board: w /-ma/i/f 1
er,'~> /1?1~ - gCJZ cKk r /(/ailc• S'kvt?r7S~
S i n_ C ut"f QA
6. Amount of contribution requested: ,k/ - r::= J.'jQnV s
0 0 ~ w as~QS -'Iro new p T
7. Organization fiscal year-end9 t, 3 "enk e°pr~`~~
-c e_wi W + ctk.t7 m - V NA'j yews
8. Are your books audited? v P u6 U< Sa
can ~ r a c.~~- S
9. How will the contribution be used? j V yv r~~ S i
10. How does your request support item 1 C of the contribution policy? h, , S ON L Y
Qx~P V ~fv eUv~ oQ~~ iul d4 c ~9_ I on M- i2c-1-15 Evo- . wo/kS i'n Ca~~unc~p't
tv~®~ C Sc~,, n ~t atacd,ve ~,'+znd {~,-qov ~u
11. Who currently funds your organization (other Bove ents, private donations, user fees, ay 13_ 2-0
etc.)? pr~,%/a -e oNa ~ 10n s ccd(
~r ~~5 t'.~Lr.O~~ tQ~.M`SSic3n ~~(7u! 1
12. Organizati n's mis ion state me, t: 66 ' ' ~c~ c e o
'feCC~~~/ SC o~~ a C"
lug C
(If more room is ne ded to answer q estions, please use the back of this page.) 4ekA a S
L ~Sve.
APPLICATION FOR TOWN OF VAIL FUNDING
Balance Sheet
Instructions: Round all figures to the nearest dollar. Please present in as much detail as possible.
Most Recent Completed
Fiscal Year (Date: 1 2 - ~3
Assets: $
Q C~- G
O-/-- CA U e.,
a GA c . l a
Total Assets $
Liabilities: $
Total Liabilities $
Net Worth (Total Assets Minus Total
Liabilities) $
NEW YR'S EVE
REVENUE:
ENTRY FEES 1-520-4320 1,750.00 617.00 35.26% (1,133.00) 1,750.00 617.00 35.26% (1,133.00) 1,750.00 35.26%
ADMISSION FEES 1-520-4410 13,500.00 11,396.00 84.41% (2,104.00) 13,500.00 11,396.00 84.41% (2,104.00) 13,500.00 84.41%
DONATIONS 1-520-4540 5,750.00 3,005.00 52.26% (2,745.00) 7,750.00 9,839.00 126.95% 2,089.00 7,750.00 126.95%
Total REVENUE 4??? 21,000.00 15,018.00 71.51% (5,982.00) 23,000.00 21,852.00 95.01% (1,148.00) 23,000.00 95.01%
EXPENSES:
SALARIES 1-520-5000 200.00 117.00 58.50% (83.00) 250.00 117.00 46.80% (133.00) 250.00 46.80%
F.I.C.A. 1-520-5020 12.40 7.26 58.55% (5.14) 15.50 7.26 46.84% (8.24) 15.50 46.84%
MEDICARE 1-520-5022 2.90 1.69 58.28% (1.21) 3.63 1.69 46.56% (1.94) 3.63 46.56%
OPERATING SUPPLIES 1-520-5300 150.00 72.88 48.59% (77.12) 300.00 226.03 75.34% (73.97) 300.00 75.34%
FOOD SUPPLIES 1-520-5302 75.00 44.57 59.43% (30.43) 75.00 44.57 59.43% (30.43) 75.00 59.43%
PRIZES/AWARDS 1-520-5364 200.00 0.00 0.00% (200.00) 200.00 0.00 0.00% (200.00) 200.00 0.00%
ADVERTISING 1-520-5430 1,000.00 976.59 97.66% (23.41) 1,500.00 1,182.59 78.84% (317.41) 1,500.00 78.84%
PRINTING 1-520-5432 400.00 44.08 11.02% (355.92) 500.00 44.08 8.82% (455.92) 500.00 8.82%
LODGING 1-520-5454 0.00 0.00 0.00% 0.00 0.00 135.00 0.00% 135.00 0.00 0.00%
CONTRACTLABOR 1-520-5500 1,500.00 830.00 55.33% (670.00) 1,500.00 988.50 65.90% (511.50) 1,500.00 65.90%
For the Twelve Months Ending December 30, 2000 VAIL RECREATION DISTRICT PG 4
2/14/01 G/L MONTHLY DETAIL REPORT WITH DEPT TOTALS 2:51pm
ACCOUNT CUR MTH CUR MTH CUR MTH DOLLAR CUM YTD CUM YTD CUM YTD DOLLAR TOTAL YR TOTAL YR
DESCRIPTION NUMBER BUDGET ACTUAL PERCENT VARIANCE BUDGET ACTUAL PERCENT VARIANCE BUDGET PERCENT
rvr.w fWS EVE (continued) EXPENSES (continued):
CONTRACTORFEES 1-520-5502 8,500.00 12,465.00 146.65% 3,965.00 12,000.00 14,215.00 118.46% 2,215.00 12,000.00 118.46%u
POSTAGE/ShwriNG 1-520-5530 0.00 15.75 0.00% 15.75 175.00 214.92 122.81% 39.92 175.00 122.81%
PERMIT FEES 1-520-5554 0.00 0.00 0.00% 0.00 40.00 40.00 100.00% 0.00 40.00 100.00%
Total EXPENSES 5??? 12,040.30 14,574.82 121.05% 2,534.52 16,559.13 17,216.64 103.97% 657.51 16,559.13 103.97%
TOTAL NEW YR'S EVE: 8,959.70 443.18 4.95% (8,516.52) 6,440.87 4,635.36 71.97% (1,805.51) 6,440.87 71.97%
NON-SUMMER PROGRAMS
REVENUE:
PROGRAM FEES 1-530-4300 350.00 646.00 184.57% 296.00 7,750.00 3,170.00 40.90% (4,580.00) 7,750.00 40.90%
DONATIONS 1-530-4540 0.00 0.00 0.00% 0.00 350.00 85.00 24.29% (265.00) 350.00 24.29%
CORPORATE SPONS REV 1-530-4550 0.00 0.00 0.00% 0.00 300.00 0.00 0.00% (300.00) 300.00 0.00%
Total REVENUE 4??? 350.00 646.00 184.57% 296.00 8,400.00 3,255.00 38.75% (5,145.00) 8,400.00 38.75%
EXPENSES:
SALARIES 1-530-5000 0.00 148.69 0.00% 148.69 500.00 398.88 79.78% (101.12) 500.00 79.78%
F.I.C.A. 1-530-5020 0.00 9.22 0.00% 9.22 31.00 24.74 79.81% (6.26) 31.00 79.81%
MEDICARE 1-530-5022 0.00 2.15 0.00% 2.15 7.25 5.78 79.72% (1.47) 7.25 79.72%
OPERATING SUPPLIES 1-530-5300 20.00 99.75 498.75% 79.75 630.00 369.22 58.61% (260.78) 630.00 58.61%
FOOD SUPPLIES 1-530-5302 20.00 21.00 105.00% 1.00 190.00 69.81 36.74% (120.19) 190.00 36.74%'
FIELD TRIP EXPENSES 1-530-5322 0.00 0.00 0.00% 0.00 750.00 0.00 0.00% (750.00) 750.00 0.00%
APPLICATION FOR TOWN OF VAIL FUNDING
Statement of Sources and Uses
Instructions: Round all figures to the nearest dollar. Please present as much detail as possible.
Current Fiscal Year Budset
Revenues: $ + 0
(List by funding source) °
WA't'5S'Q n ( Pas -
'-PMA JUA - k 9
(;Iicluc s
1 ! 0 0 Qc "1 ~09-'Llw on
Total Revenue $ :2 95 Expenses:
i CZ S p`!
by Qrtvoos / ~Q ~o C -vs <~t c
`S CA- CC'_~c?1
Total Expenses $ + C-) ( (0
°
Total Revenue Minus Expense $ L3 `
Mar 29, 2001 GENERAL LEDGER DETAIL ACCOUNT BALANCE Page 94
For the Period Jan 01, 2000 to Dec 31, 2000
For the Accounts from 4000 to 6999 - In Location Sequence - * = Inactive Account
For OPER CHECKING ACCT - For BALANCE SHEET
------------------ACCOUNT------------------ BEGINNING BALANCE REFERENCE
NUMBER DESCRIPTION POST DATE TRX SOURCE SOURCE DOC JRNL NO DEBIT NET CHANGE
CREDIT ENDING BALANCE
1-520-4410 ADMISSION FEES .00
12/30/00 GLTRX8309 ARSJ 60.00 AR - VAIL YH 5959 Invc
12/30/00 GLTRX8309 ARSJ 246.00 AR - VAIL YH 5975 Invc
12/30/00 GLTRX8309 ARSJ 8,230.00 AR - VAIL YH 5976 Invc
12/30/00 GLTRX8309 ARSJ 2,860.00 AR - VAIL YH 5978 Invc
4 ENTRIES ACCOUNT TOTALS: .00 .00 11,396.OOCR
11,396.00 $11,396.0008
1-520-4540 DONATIONS .00
02/28/00 GLTRX7182 ARSJ 360.00 AR - VAIL YH 5040 Invc
09/30/00 GLTRX8010 ARSJ 725.00 AR - VAIL YH 5824 Invc
10/31/00 GLTRX8121 ARSJ 850.00 AR - VAIL YH 5868 Invc
10/31/00 GLTRX8121 ARSJ 1,600.00 AR - VAIL YH 5871 Invc
10/31/00 GLTRX8121 ARSJ 899.00 AR - VAIL YH 5894 Invc
11/30/00 GLTRX8223 ARSJ 50.00 AR - VAIL YH 5902 Invc
11/30/00 GLTRX8223 ARSJ 1,850.00 AR - VAIL YH 5903 Invc
11/30/00 GLTRX8223 ARSJ 500.00 AR - VAIL YH 5904 Invc
12/30/00 GLTRX8309 ARSJ 45.00 AR - VAIL YH 5977 Invc
12/30/00 GLTRX8309 ARSJ 960.00 AR - VAIL YH 5978 Invc
12/30/00 GLTRX8407 ARSJ 1,000.00 AR - VAIL YH 5994 Invc
12/30/00 GLTRX8479 ARSJ 1,000.00 AR - VAIL YH 6046 Invc
12 ENTRIES ACCOUNT TOTALS: .00 .00 9,839.00 9,839.000R $9,839.000R
1-520-5000 SALARIES .00
12/29/00 GLTRX8264 PYJE1 23 117.00 PAYROLL DEC 16-31
1 ENTRY ACCOUNT TOTALS: .00 117.00 .00 117.00 $117.00
Mar 29, 2001 GENERAL LEDGER DETAIL ACCOUNT BALANCE Page 95
For the Period Jan 01, 2000 to Dec 31, 2000
For the Accounts from 4000 to 6999 - In Location Sequence - * = Inactive Account
For OPER CHECKING ACCT - For BALANCE SHEET
------------------ACCOUNT------------------- BEGINNING BALANCE REFERENCE
NUMBER DESCRIPTION POST DATE TRX SOURCE SOURCE DOC JRNL NO DEBIT NET CHANGE
CREDIT ENDING BALANCE
1-520-5020 F.I.C.A. .00
12/29/00 GLTRX8264 PYJE1 23 7.26 PAYROLL DEC 16-31
1 ENTRY ACCOUNT TOTALS: .00 7.26 .00 7.26 $7.26
1-520-5022 MEDICARE .00
12/29/00 GLTRX8264 PYJE1 23 1.69 PAYROLL DEC 16-31
1 ENTRY ACCOUNT TOTALS: .00 1.69 .00 1.69 $1.69
1-520-5300 OPERATING SUPPLIES .00
06/22/00 GLTRX7601 APTRX 50.00 AP - SAFEWAY 201269 Credit
11/15/00 GLTRX8157 APTRX 203.15 AP - FIRSTBA 203329 Invoice
12/18/00 GLTRX8232 APTRX 14.88 AP - THOMASM 203539 Invoice
12/30/00 GLTRX8279 APTRX 20.00 AP - ORIENTA 203592 Invoice
12/30/00 GLTRX8279 APTRX 51.50 AP - IDEDGE 203608 Invoice
12/30/00 GLTRX8339 APTRX 15.00 AP - AMER EX 203723 Invoice
12/30/00 GLTRX8309 ARSJ 28.50 AR - VAIL RC 5986 Invc
7 ENTRIES ACCOUNT TOTALS: .00 304.53 78.50 226.03 $226.03
1-520-5302 FOOD SUPPLIES .00
12/30/00 GLTRX8293 APTRX 44.57 AP - THOMASM 203653 Invoice
1 ENTRY ACCOUNT TOTALS: .00 44.57 .00 44.57 $44.57
1-520-5430 ADVERTISING .00
02/28/00 GLTRX7259 APTRX 206.00 AP - EAG-SUM 200269 Invoice
12/30/00 GLTRX8279 APTRX 901.59 AP - CO PRIN 203585 Invoice
Mar 29, 2001 GENERAL LEDGER DETAIL ACCOUNT BALANCE Page 96
For the Period Jan 01, 2000 to Dec 31, 2000
For the Accounts from 4000 to 6999 - In Location Sequence - * = Inactive Account
For OPER CHECKING ACCT - For BALANCE SHEET
------------------ACCOUNT------------------ BEGINNING BALANCE REFERENCE
NUMBER DESCRIPTION POST DATE TRX SOURCE SOURCE DOC JRNL NO DEBIT NET CHANGE
CREDIT ENDING BALANCE
1-520-5430 ADVERTISING (Continued)
12/30/00 GLTRX8293 APTRX 75.00 AP - VAI DAI 203655 Invoice
3 ENTRIES ACCOUNT TOTALS: .00 1,182.59 .00 1,182.59 $1,182.59
1-520-5432 PRINTING .00
12/18/00 GLTRX8232 APTRX 44.08 AP - VAI PRI 203545 Invoice
1 ENTRY ACCOUNT TOTALS: .00 44.08 .00 44.08 $44.08
1-520-5454 LODGING .00
11/30/00 GLTRX8194 APTRX 135.00 AP - PARK ME 203427 Invoice
1 ENTRY ACCOUNT TOTALS: .00 135.00 .00 135.00 $135.00
1-520-5500 CONTRACT LABOR .00
02/28/00 GLTRX7259 APTRX 158.50 AP - EACC 200266 Invoice
12/30/00 GLTRX8416 APTRX 330.00 AP - EACC 203905 Invoice
12/30/00 GLTRX8274 JEFD1 32 500.00 XFER NYE TO DOBSON
3 ENTRIES ACCOUNT TOTALS: .00 988.50 .00 988.50 $988.50
1-520-5502 CONTRACTOR FEES .00
11/17/00 GLTRX8166 APTRX 1,100.00 AP - ACES CA 203333 Invoice
11/17/00 GLTRX8166 APTRX 650.00 AP - SHAMROC 303334 Invoice
12/28/00 GLTRX8262 APTRX 3,220.00 AP - ACES CA 203599 Invoice
12/28/00 GLTRX8262 APTRX 6,000.00 AP - MILES G 203601 Invoice
12/28/00 GLTRX8262 APTRX 1,500.00 AP - SHAMROC 203602 Invoice
Mar 29, 2001 GENERAL LEDGER DETAIL ACCOUNT BALANCE Page 97
For the Period Jan 01, 2000 to Dec 31, 2000
For the Accounts from 4000 to 6999 - In Location Sequence - * = Inactive Account
For OPER CHECKING ACCT - For BALANCE SHEET
------------------ACCOUNT------------------ BEGINNING BALANCE REFERENCE
NUMBER DESCRIPTION POST DATE TRX SOURCE SOURCE DOC JRNL NO DEBIT NET CHANGE
CREDIT ENDING aAT.ANCE
1-520-5502 CONTRACTOR FEES (Continued)
12/29/00 GLTRX8271 APTRX 895.00 AP - A MUSIC 203603 Invoice
12/30/00 GLTRX8293 APTRX 850.00 AP - BUTLER2 203650 Invoice
7 ENTRIES ACCOUNT TOTALS: .00 14,215.00 .00 14,215.00 $14,215.00
1-520-5530 POSTAGE/SHIPPING .00
10/09/00 GLTRX8023 APTRX 188.52 AP - US POST 202965 Invoice
11/15/00 GLTRX8157 APTRX 7.45 AP - FIRSTBA 203329 Invoice
11/30/00 GLTRX8194 APTRX 3.20 AP - THOMASM 203443 Invoice
12/18/00 GLTRX8232 APTRX 15.75 AP - THOMASM 203539 Invoice
4 ENTRIES ACCOUNT TOTALS: .00 214.92 .00 214.92 $214.92
1-520-5554 PERMIT FEES .00
11/30/00 GLTRX8194 APTRX 40.00 AP - THOMASM 203443 Invoice
1 ENTRY ACCOUNT TOTALS: .00 40.00 .00 40.00 $40.00
1-530-4300 PROGRAM FEES .00
02/28/00 GLTRX7182 ARSJ 420.00 AR - VAIL YH 5040 Invc
02/28/00 GLTRX7182 ARSJ 112.00 AR - VAIL YH 5041 Invc
03/29/00 GLTRX7283 ARSJ 170.00 AR - VAIL YH 5105 Invc
03/29/00 GLTRX7283 ARSJ 448.00 AR - VAIL YH 5106 Invc
04/30/00 GLTRX7457 ARSJ 112.00 AR - VAIL YH 5194 Invc
05/31/00 GLTRX7534 ARSJ 60.00 AR - VAIL YH 5240 Invc
09/30/00 GLTRX8010 ARSJ 226.00 AR - VAIL YH 5823 Invc
09/30/00 GLTRX8010 ARSJ 775.00 AR - VAIL YH 5824 Invc
Y ~
r
APPLICATION FOR TOWN OF VAIL FUNDING
GENERAL INSTRUCTIONS
All applications must be submitted to the Town of Vail by July 31, 2001. You must provide I 1 copies of
the application. Any application received after that date or any application packet with fewer than 11
copies will not be considered.
Please send application to:
Town of Vail
Reatha Schmidt, Cashier
75 South Frontage Road West
Vail, Colorado 81657
For questions on the financial statements, please contact Reatha Schmidt at 479-2100.
PLEASE TYPE THIS APPLICATION OR, .PRINT IN BLACK INK ii
1. Name of organization: Q I c (CU,1~ o-'N v-G`t"t V i ~`e-S ~
2. Contact person: a 4 /15 3. Mailing address: V 1Z
_O a J"4 SQrv: t-e-s F `v~S id C'
4. Telephone: " 0, c
-V~rZ ~Z
5. Members and Titles of your governing board: ')4Ao j K,~s
~aro- ve Se LAC-11
Y (,c PQ-a &v ~~`s-l~'~ rt s
6. Amount of contribution requested: *1000,-
7. Organization fiscal year-end:
8. Are your books audited?
9. How will the contribution be used? `-Pc°r , 5 r` s
~.Qrv ~ ce s
4 r QQCA,\ g roA ref fQA V -,Vo ~ r- &n &PA recr oA,~'
a~ ~f (fcoN, l u~.~s , cc CUsl s 4 Vet ka!~ C~ s~~?~ s~s~~ gasse>
10.Hgw does your request s pport item '1 C of the contribution policy s
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CLO k, PP Atcn;-1,~s. kLn s b¢ use~Q foA-AJtj re, ae„.IR, ;n Cast, .
11. o cutrently funds your organization (other g vern.li ,-iEs private donations, user fee
etc.)? No ~l~ n~i s cue a -v 14 ~ P-01 {'txn'?
afl s ar*- z i`/4- do4c(w or kdra" b Vrj I" ~"S .~r~vrQc(s
12. Organization's ission statement: 1 j 1~ (j-rpt~ ra-~~~ _c. jf "el s .
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and f- ere4~j Sk f (kS
s z
Eagle County Youth Activities Grant
Program Description
The Eagle County Youth Activities Grant awards funds to school age youth living within the
Eagle County School District boundaries for the pursuit of recreational activity. It is the Grant's
intent to provide financial aid to youth in order to influence the constructive development of
leisure and recreation skills. Grant decisions are based mostly on financial need, but other
factors such as the applicant's desire, support from their family, friends or school, ease of
participation (does the applicant have the necessary equipment and transportation) and positive
growth benefits are also considered.
Money in the Grant account exists solely through fundraising efforts. The Grant is a community
effort to effectively meet the needs of our youth and therefore fundraising is concentrated in the
local community in an effort to assist Eagle County residents. By offering youth a chance to
participate in a requested recreational activity, the Grant hopes to foster a sense of belonging and
community involvement in its recipients. The Grant acts as a prevention program for youth by
promoting the development of healthy lifestyles, reinforcing community values and contributing
to the overall feeling of safety in our mountain environment. Additionally, it offers the
community a way to become involved with and take responsibility for its' young people.
Youth may request funds for any recreational activity in Eagle County by submitting an
application to the Eagle County Youth Activities Grant Committee. Consideration may be given
for recreational classes offered outside Eagle County, as well as to educational classes. The
application requests information regarding the financial status of the applicant's family, as well
as personal information and other questions designed to give a complete portrayal of the
applicant to the committee. The applicant's principal, school counselor and personal references
are contacted before the committee meets to decide grant recipients.
Applications are taken year round, but most requests are received during the fall and winter.
Applicants may not request more than $200 per year. Approximately 100 requests for funding
are received each year, with many families needing funding for one or more children each year in
order to allow them to participate. The majority of applicants have an annual gross family
income of $20-23,000, classifying them as "very low" income households by the Eagle County
Housing Task Force (pertaining to cost of living in Eagle County). Applicants may receive full,
partial or no financial assistance for their grant request. If granted, the applicant is under no
obligation to reimburse these funds, but the recipient and/or their parents/guardians are required
to volunteer at a special function on behalf of the Grant program during the twelve months
following their award. Many recipients volunteer at events that earn money for the Grant fund,
thereby ensuring funds for applicants in future"years.
The Grant is administered by the Vail Recreation District's Youth Services branch, with
assistance from an anonymous committee composed of 5-7 community members who are in
touch with youth and families throughout Eagle County and who may have additional insight on
applicants. The Grant account is in no way affiliated with other VRD budget items, nor does the
VRD charge any administrative costs to the program's account for staff time and related paper,
mailing or copying costs. The committee meets approximately four times per year, or as
necessary to review applications and make awards to recipients.
APPLICATION FOR TOWN OF VAIL FUNDING
Balance Sheet
Instructions: Round all figures to the nearest dollar. Please present in as much detail as possible.
Most Recent Completed (
Fiscal Year (Date: 12 0 ~JGL
Assets: $
Total Assets $
Liabilities: $
Total Liabilities $
Net Worth (Total Assets Minus Total
Liabilities) $
FY 2000 EAGLE COUNTY YOUTH ACTIVITY GRANT
Item Explanation Vendor Transaction Date Cost
Beginning Balance ($5,643.04)
Season Pass Recipient Granted Vail Resorts 21-Feb-00 $64.50
Donation Clean Up Day Town of Vail 30-June-00 ($20.00)
Donation Youth Conserv. Corps Eagle County 31-Aug-00 ($630.00)
Donation Rummage Sale Eagle Valley Com Fund 30-Nov-00 ($650.00)
Season Pass Recipients Granted Vail Resorts 30-Dec-00 $228.50
Donation Good Samaritan Vail Ski Tech 30-Dec-00 ($129.00)
Account Balance: ($6,779.04)
APPLICATION FOR TOWN OF VAIL FUNDING
Statement of Sources and Uses
Instructions: Round all figures to the nearest dollar. Please present as much detail as possible.
Current Fiscal Year Budeet
Revenues: $ m P- r1k c 6\4 CQ 4A,
(List by funding source)
Total Revenue $
Expenses: $ 2 -S ~vr C &,r(-Z4 ACC-OC-1 S S
P
Cyr - /t-C'r ~2 5-0 C)
q S P-A A
( .J
P, C L/
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Total Expenses $
Total Revenue Minus Expense $
Jul 31, 2001 1:44 PM VAIL RECREATION DISTRICT Page 1
GENERAL LEDGER DETAIL ACCOUNT BALANCE
For the Period Jan 01, 2001 to Jul 31, 2001
For the Account 2400 - In Location Sequence - * = Inactive Account
For OPER CHECKING ACCT - For BALANCE SHEET
------------------ACCOUNT------------------ BEGINNING BALANCE REFERENCE
NUMBER DESCRIPTION POST DATE TRX SOURCE SOURCE DOC JRNL NO DEBIT NET CHANGE
CREDIT ENDING BALANCE
1-000-2400 EAGLE YTH ACTIVITY GRANT $6,779.04CR
02/20/01 GLTRX8496 APTRX 258.00 AP - AMER EX 203970 Invoice
1 ENTRY ACCOUNT TOTALS: $6,779.04CR 258.00 .00 258.00 $6,521.04CR
1 ACCOUNT
1 TOTAL DETAIL ENTRY GRAND TOTALS: $6,779.04CR 258.00 .00 258.00 $6,521.04CR
PARTIAL TRIAL BALANCE TOTALS ARE OUT OF BALANCE BY: $258.00
8
APPLICATION FOR TOWN OF VAIL FUNDING 19
GENERAL INSTRUCTIONS
All applications must be submitted to the Town of Vail by July 31, 2001. You must provide 11 copies of
the application. Any application received after that date or any application packet with fewer than IT"
copies will not be considered.
Please send application to:
Town of Vail
Reatha Schmidt, Cashier
75 South Frontage Road West
Vail, Colorado 81657
For questions on the financial statements, please contact Reatha Schmidt at 479-2100.
PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK
M i I care i 0a
1. Name of organization: V0, a -
((X
2. Contact person: ~Q ~ ~ n
3. Mailing address: VRC) YO LA vA c q,5 " L .`orrs~tea~ C rC(9-
t1c,,1 CC 8 lies 7
4. Telephone: 2 2-9 Z
5. Members and Titles of your governing board: 1, t"t e rm aAn S 4-a o &r I- CltQ `r Pte' U~
y A)m c -jeuen S. S. Sckn_\(ta 1
6. Amountlf contribution requested: 1/0,00,
7. Organization fiscal year-end: Nc e m Lx_,*~_ ~ i
8. Are your books audited? 1 c~
9. How will the contribution be used? "1_0 Pcui -i r e JeA !S 0-J
~~assncm~~ec ~v~11~ Qr~es (wLLlzrkt~`A ac~J~s-h5 n 10a Woo AS Ji,r O.1,_a\ a114411/VCA,0,1 QA&k&Q9 C-,-NaiAs K)® Ir c'ct~Q.S -F ~SSoe. c~~e~S~~o~} Cv6~S.
10. How does your request support item 1 uC,of the contributioil policy?
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Ks,-G1S CILs 1i~ 15 :Zk r too e f~a_ aj6A ,
ca.~es r~Ll es,
11. Who currently funds your organization (other overnm nts, private donations, user fees,
etc.)) bra 0"-,-~rz~'S1 ~rtVCtC kot\ k vA-& (4j,es } b~eS~di9tSS~~
12. Organization's mission statement:
"Fo fro?~& aj) cLAAcAct\ GM,(1) L rvte~~~ c •1"v_ ;,I G, ~ f Ly- Jln reS d-OA tS
(If more room is needed to answer questions, please use the back of this page.) J Y 5 ~0 r~
APPLICATION FOR TOWN OF VAIL FUNDING
Balance Sheet
Instructions: Round all figures to the nearest dollar. Please present in as much detail as possible.
Most Recent Completed
Fiscal Year (Date:--~v 0 1 )
Assets: _ $ 4 11.6 A I Q y-, 5#-~.~ t i's all-
Total Assets $
Liabilities: $
Total Liabilities $
Net Worth (Total Assets Minus Total
Liabilities) $
I
For the Six Months Ending June 30, 2001 VAIL RECREATION DISTRICT PG 7
7/17/01 G/L MONTHLY DETAIL REPORT WITH DEPT TOTALS 8:22am
ACCOUNT CUR MTH CUR MTH CUR MTH DOLLAR CUM YTD CUM YTD CUM YTD DOLLAR TOTAL YR. TOTAL YR.
DESCRIPTION NUMBER BUDGET ACTUAL PERCENT VARIANCE BUDGET ACTUAL PERCENT VARIANCE BUDGET PERCENT
CAMP VAIL (continued) EXPENSES (continued):
LICENSE/PERMIT FEES 1-550-5554 400.00 251.00 62.75% (149.00) 630.00 451.00 71.59% (179.00) 680.00 66.32%
BONUS/APPRECIATION 1-550-5560 125.00 0.00 0.00% (125.00) 125.00 59.80 47.84% (65.20) 600.00 9.97%
EQUIPMENT RENTAL 1-550-5610 100.00 0.00 0.00% (100.00) 100.00 0.00 0.00% (100.00) 600.00 0.00%
BUILDING RENT 1-550-5640 3,500.00 0.00 0.00% (3,500.00) 3,500.00 3,500.00 100.00% 0.00 7,000.00 50.00%
Total EXPENSES 5??? 40,965.00 34,997.62 85.43% (5,967.38) 62,876.00 59,514.68 94.65% (3,361.32) 160,683.00 37.04%
TOTAL CAMP VAIL: (5,465.00) 4,678.37 (85.61%) _ 10,143.37 25,624.00 35,350.31 137.96% 9,726.31 (9,183.00) (384.95%)
FAMILY CARNIVAL
REVENUE:
ENTRY FEES 1-560-4320 0.00 0.00 0.00% 0.00 1,500.00 1,422.76 94.85% °
(77.24) 1,500.00 94.85/°
ADMISSION FEES 1-560-4410 0.00 0.00 0.00% 0.00 6,100.00 8,876.00 145.51% 2,776.00 6,100.00 145.51%
DONATIONS 1-560-4540 0.00 0.00 0.00% 0.00 5,000.00 4,924.00 98.48% (76.00) 5,000.00 98.48%
CORP SPONSORSHIP REV 1-560-4550 0.00 0.00 0.00% 0.00 1,000.00 0.00 0.00% (1,000.00) 1,000.00 0.00%
Total REVENUE 4??? 0.00 0.00 0.00% 0.00 13,600.00 15,222.76 111.93% 1,622.76 13,600.00 111.93%
EXPENSES:
OPERATING SUPPLIES 1-560-5300 0.00 0.00 0.00% 0.00 250.00 232.61 93.04% (17.39) 250.00 93.04%
FOOD SUPPLIES 1-560-5302 0.00 0.00 0.00% 0.00 100.00 21.94 21.94% °
(78.06) 100.00 21.94
PRIZES/AWARDS 1-560-5364 0.00 0.00 0.00% 0.00 500.00 500.00 100.00% 0.00 500.00 100.00%
ADVERTISING 1-560-5430 0.00 0.00 0.w% 0.00 1,500.00 760.64 50.71% (739.36) 1,500.00 50.71%
PRINTING 1-560-5432 0.00 0.00 0.00% 0.00 200.00 149.65 74.82% (50.35) 200.00 74.82%
CONTRACT LABOR 1-560-5500 0.00 0.00 0.00% 0.00 500.00 500.00 100.00% 0.00 500.00 100.00%
CONTRACTOR FEES 1-560-5502 0.00 0.00 0.00% 0.00 7,200.00 9,765.00 135.62% 2,565.00 7,200.00 135.62%
POSTAGE/SHIPPING 1-560-5530 0.00 0.00 0.00% 0.00 0.00 169.03 0.00% 169.03 0.00 0.00%
Total EXPENSES 5??? 0.00 _ 0.00 0.00% 0.00 10,250.00 12,098.87 118.04% 1,848.87 10,250.00 118.04%
TOTAL FAMILY CARNIVAL 0.00 0.00 0.00% 0.00 3,350.00 3,123.89 93.25% (226.11) 3,350.00 93.25%
SUMMER PROGRAMS
REVENUE:
PROGRAM FEES 1-570-4300 3,000.00 1,560.00 52.00% (1,440.00) 4,500.00 4,748.00 ' 105.51% 248.00 11,500.00 41.29%
CAMP FEES 1-5704350 0.00 1,394.50 0.00% 1,394.50 0.00 4,856.50-- 0.00% 4,856.50 0.00 0.00%
CORPORATE SPONSORSHIP R 1-570-4550 0.00 0.00 0.00% 0.00 1,000.00 0.00 0.00% (1,000.00) 1,000.00 0.00%
Total REVENUE 4??? 3,000.00 2,954.50 98.48% (45.50) 5,500.00 9,604.50 174.63% 4,104.50 12,500.00 76.84%
APPLICATION FOR TOWN OF VAIL FUNDING
Statement of Sources and Uses
Instructions: Round all figures to the nearest dollar. Please present as much detail as possible.
Current Fiscal Year Budget
(cam Tvvus) -122-o76
Revenues: $ a~ P-es
(List by funding source)
AIVUSS,04 P-cs n t ~ Q
7)0,a~-ion S m L/q Dc
c S~ ,1rt S S 11VIC1 1",
Total Revenue $ 2- 2 . G
Expenses: $ sQ-- art C~i C~ et
COs --s agAlk (°,slf-A
0vu k s24-c) cu-c
Total Expenses $ ! Q q g .
Total Revenue Minus Expense $
Jul 31, 2001 1:03 PM VAIL RECREATION DISTRICT Page 1
GENERAL LEDGER DETAIL ACCOUNT BALANCE
For the Period Jan 01, 2001 to Jul 31, 2001
For All Accounts - In Location Sequence - * = Inactive Account
For OPER CHECKING ACCT - For FAMILY CARNIVAL
------------------ACCOUNT------------------ BEGINNING BALANCE REFERENCE
NUMBER DESCRIPTION POST DATE TRX SOURCE SOURCE DOC JRNL NO DEBIT NET CHANGE
CREDIT ENDING BALANCE
1-560-4320 ENTRY FEES .00
03/30/01 GLTRX8686 ARSJ 1,422.76 AR - VAIL YH 6130 Invc
1 ENTRY ACCOUNT TOTALS: .00 .00 1,422.76 1,422.76CR $1,422.76CR
1-560-4410 ADMISSION FEES .00
03/30/01 GLTRX8686 ARSJ 78.00 AR - VAIL YH 6123 Invc
03/30/01 GLTRX8686 ARSJ 7,798.00 AR - VAIL YH 6130 Invc
03/30/01 GLTRX8686 ARSJ 1,000.00 AR - VAIL YH 6131 Invc
3 ENTRIES ACCOUNT TOTALS: .00 .00 8,876.00 8,876.000R S8,876.000R
1-560-4540 DONATIONS .00
02/28/01 GLTRX8557 ARSJ 200.00 AR - VAIL YN 6064 Invc
02/28/01 GLTRX8557 ARSJ 1,275.00 AR - VAIL YH 6068 Invc
02/28/01 GLTRX8557 ARSJ 600.00 AR - VAIL YH 6070 Invc
03/30/01 GLTRX8686 ARSJ 349.00 AR - VAIL YH 6118 Invc
03/30/01 GLTRX8686 ARSJ 250.00 AR - VAIL YH 6121 Invc
03/30/01 GLTRX8686 ARSJ 1,250.00 AR - VAIL YH 6131 Invc
03/30/01 GLTRX8686 ARSJ 500.00 AR - VAIL YH 6164 Invc
03/31/01 GLTRX8668 JEFD1 59 500.00 R/C DONATIONS
8 ENTRIES ACCOUNT TOTALS: .00 .00 4,924.00 4,924.000R $4,924.000R
1-560-5300 OPERATING SUPPLIES .00
03/13/01 GLTRX8583 APTRX 176.55 AP - FIRSTBA 204198 Invoice
04/16/01 GLTRX8698 APTRX 40.00 AP - FIRSTBA 204492 Invoice
05/22/01 GLTRX8821 APTRX 16.06 AP - FIRSTBA 204824 Invoice
3 ENTRIES ACCOUNT TOTALS: .00 232.61 .00 232.61 $232.61
1-560-5302 FOOD SUPPLIES .00
03/30/01 GLTRX8655 APTRX 20.00 AP - THOMASM 204389 Invoice
04/16/01 GLTRX8698 APTRX 26.94 AP - FIRSTBA 204493 Invoice
04/30/01 GLTRX8774 ARSJ 25.00 AR - VAIL YH 6236 Invc
3 ENTRIES ACCOUNT TOTALS: .00 46.94 25.00 21.94 $21.94
1-560-5364 PRIZES/AWARDS .00
03/13/01 GLTRX8583 APTRX 500.00 AP - FIRSTBA 204198 Invoice
1 ENTRY ACCOUNT TOTALS: .00 500.00 .00 500.00 $500.00
Jul 31, 2001 GENERAL LEDGER DETAIL ACCOUNT BALANCE Page 2
For the Period Jan 01, 2001 to Jul 31, 2001
For ALL Accounts - In Location Sequence - * = Inactive Account
For OPER CHECKING ACCT - For FAMILY CARNIVAL
------------------ACCOUNT------------------ BEGINNING BALANCE REFERENCE
NUMBER DESCRIPTION POST DATE TRX SOURCE SOURCE DOC JRNL NO DEBIT NET CHANGE
CREDIT ENDING BALANCE
1-560-5430 ADVERTISING .00
03/30/01 GLTRX8655 APTRX 685.64 AP - WADDELL 204391 Invoice
04/30/01 GLTRX8746 APTRX 75.00 AP - VAI DAI 204527 Invoice
2 ENTRIES ACCOUNT TOTALS: .00 760.64 .00 760.64 $760.64
1-560-5432 PRINTING .00
04/16/01 GLTRX8698 APTRX 149.65 AP - FIRSTBA 204492 Invoice
1 ENTRY ACCOUNT TOTALS: .00 149.65 .00 149.65 $149.65
1-560-5500 CONTRACT LABOR .00
03/30/01 GLTRX8641 JEFD1 37 500.00 SET-UP CREW F CARNIVAL
1 ENTRY ACCOUNT TOTALS: .00 500.00 .00 500.00 $500.00
1-560-5502 CONTRACTOR FEES .00
02/16/01 GLTRX8493 APTRX 1,000.00 AP - FUNTIME 203961 Invoice
03/21/01 GLTRX8609 APTRX 7,000.00 AP - FUNTIME 204236 Invoice
03/21/01 GLTRX8609 APTRX 275.00 AP - ONETIME 204244 Invoice
03/21/01 GLTRX8609 APTRX 950.00 AP - ONETIME 204245 Invoice
03/21/01 GLTRX8609 APTRX 300.00 AP - ONETIME 204246 Invoice
03/21/01 GLTRX8609 APTRX 240.00 AP - KIENE 204291 Invoice
6 ENTRIES ACCOUNT TOTALS: .00 9,765.00 .00 9,765.00 $9,765.00
1-560-5530 POSTAGE/SHIPPING .00
01/25/01 GLTRX8370 APTRX 169.03 AP - US POST 203754 Invoice
1 ENTRY ACCOUNT TOTALS: .00 169.03 .00 169.03 $169.03
11 ACCOUNTS
30 TOTAL DETAIL ENTRIES GRAND TOTALS: .00 12,123.87 3,123.89CR
15,247.76 $3,123.89CR
PARTIAL TRIAL BALANCE TOTALS ARE OUT OF BALANCE BY: $3,123.89CR***
TOWN OF VAIL AND THE VVTCB
VISITOR SERVICES PARTNERSHIP
Event Marketing•Visitor Information* Strategic Partnerships
"Pa r'tywk C*v716mW&Sm for V '
V
vsllsumm.rs ortsFea
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VA I L VA L L E Y 100 E. Meadow Drive, Suite 34
Vail, Colorado 81657
TOURISM & CONVENTION www.visitvailvalley.com
BUREAU
TOWN OF VAIL AND THE VVTCB
VISITOR SERVICES PARTNERSHIP
Event Marketing•Visitor Informations Strategic Partnerships
Pa*-t-nPrk ro-it Wsm for va,allf
Executive Summary
Mission: To give life to Vail. Enhance the partnership between the Town of Vail
and the VVTCB to create a pro-active approach to guest services offering
our customers and locals an "interactive experience" to enhance the Town
of Vail's story. This effort will be made financially feasible through
leveraging the Town of Vail's seed money for events and information with
private 3r party partnerships and revenue production programs to create a
greater sum experience and impact for our community.
Vision: Creating an experience that stimulates demand and motivates the need to
return to Vail.
Total Request for Town of Vail Funding:
20C
Special Events $ 468,500 $ 361,500
Visitor Information $ 191,352 $ 155,800
Parking 9 Blue 7 Blue
Host Program Vail 50 25 Blue Passes 25 Blue Passes
Total Costs and VVTCB Subsidy:
rot al o f TOV,_ _Jon VVTCB Subsidy % Subsidy
Special Events $783,428 $468,500 $314,928 40%
Visitor Information $375,740 $191,352 $184,388 49%
Group Sales Reservations Visitor Services Business Office
1-800-775-8245 1-800-525-3875 (970) 479-1014 (970) 476-1000
FAX (970) 479-2364 FAX (970) 476-6008 FAX (970) 479-7162 FAX (970) 476-6008
Event Marketing
Anchor Programs•Seed Funds•Event Commission Facilitation
Mission: To provide an interactive experience on the streets of Vail that adds
entertainment value and gives a unique story to stimulate demand.
Total Events Request for funding: $468,500
• Teva Whitewater Festival, May 24tH _ 26tH
Building upon the success of last year's Teva Pro Rodeo Invitational, the 2002
event will increase in length by 50% by adding Friday activities to Saturday and
Sunday events. Improvements to the 2002 event include:
• Grand stand seating on International Bridge
• Friday rodeo
• Increased number of professional athletes participating and international
presence
• Increase prize money for Teva Pro Rodeo to lure the world's best athletes
and increase exposure
• Increased distribution of one-hour national television program
• Big Wheel `N' Chili, June 20 _ 23rd
Big Wheel `N' Chili 2002 will build on the momentum of last year's event
doubling the length of the event to 2 and one-half days. New additions to the
2002 event include:
• Friday evening activities
• Major concerts featuring national bands/performers to take place at
Golden Peak after the festival predicted to attract more than 10,000
people to Vail with an emphasis on overnight stays.
• Sunday day events including Big Wheel racing, smaller bands, and
additional revenue opportunities for restaurants through street vending
opportunities.
• Vail America Days, 4t" of July
To maintain the consistency of a quality Vail Fourth of July event, the VVTCB is
requesting a continued partnership with the Town of Vail. Vail America Days
includes:
• Fourth of July Parade
• Fourth of July Fireworks show
• Schedule of events handouts
• Entertainment
• Oktoberfest Vail, September 13th _ 22nd
Oktoberfest Vail is ready to expand to twice its previous size, spanning over two
weekends in September with Oktoberfest oriented promotions taking place
within Vail's shops and restaurants for the week in between. Oktoberfest Vail
2002 will successfully market Vail and Lionshead Villages with events taking
place in both locations, specifically:
• One full Oktoberfest weekend in Lionshead as well as the traditional
celebration in Vail Village the following weekend
• Vail Sports Fest***. Demonstrations and expos highlighting Vail's
activities combine with great music and live concerts.
• 3 on 3 Soccer, Early August***. Three days of soccer competition bring a
large group of guests with lodging needs.
• WestFest type of event***. WestFest brought three days of activities and
thousands of people into Vail; the VVTCB will search for an equivalent
event to replace WestFest.
• President Ford's Annual Tree Lighting, December TBD. For nearly 30
years the Fords have helped the Town of Vail celebrate the holiday season
with two ceremonial tree lightings and fireworks.
• Event Research
With the many new additions to this year's event schedule, research will prove
even more valuable to gain a better understanding of the Vail visitor, their
purchasing habits and power, and how to best reach our market.
• Seed Programs
Facilitate the Commission on Special Events as an advisory board to search out
high-impact events for Vail. ($60,000 in seed funds)
• Commission on Special Events Facilitation. The VVTCB will help the
Commission on Special Events manage, negotiate, and facilitate the events
underwritten by the Commission. The VVTCB will take a leadership role in
organizing meetings, soliciting promoters and targeting events that will bring
visitors to Vail during off peak time periods.
Denotes approval must be given by Special Events Commission
Visitor Information
Information Centers•Vail 50•Vail Intranet•Vail 101
Vision: To be the constant source of guest services knowledge for the Vail Valley.
Mission: To develop partnerships with public and private entities, which enable us
to create, develop and implement informational guest service programs designed to
establish a consistent message throughout the Vail Valley.
Total request for Information Centers:
Option 1- Optimal hours of operation in both information centers 365 days per
year (Winter 9:00 - 5:00, Summer 8:00-6:00, Off-Season will vary).
• $191,352
• 9 Blue Parking
November 2001-April 2002
• 25 Blue Parking passes for Vail 50 Program
November 2001- April 2002
Option 2 - Lionshead Information Center closed in the off seasons (mid April-
lst week in June and September 17 - December 1). The Village Information
Center maintains optimal hours and staffing.
• $180,511
• 9 Blue Parking passes
November 2001-April 2002
• 25 Blue Parking passes for Vail 50 Program
November 2001- April 2002
Option 3 - Decreased Hours of operation in both information centers 365 days
per year (Winter 9:00-4:00, Summer 9:00 - 5:00, Off-Season 10:00 - 4:00).
• $173,000
• 9 Blue Parking passes
November 2001-April 2002
• 25 Blue Parking passes for Vail 50 Program
November 2001- April 2002
Core level of Information Center services regardless of hours of operation:
• Staff the Visitor Centers with two employees during peak time periods
and one during non- peak periods.
• Assist Lodges with "walk-in' 'referrals to convert the day-visitor to an
overnight guest.
• Provide full service concierge services giving guests one stop shopping.
• Provide after hour 24-hour courtesy phones to assist travelers with
lodging reservations.
1
Value added programs that the Vail Valley Tourism and Convention Bureau
will offer as contribution to the Information Services Department.
Vail 50:
A working volunteer group committed to bring the streets of Vail alive. Over
the past 5 years we have had a great deal of success with the putting close to
50 hosts on the streets of Vail welcoming our guests to the villages in the
summer and winter seasons..
• Create different jobs within the Vail 50 to provide various services to
guests:
• Greeters (coming to and leaving the mountain)
• Picture takers
• Lionshead Visitor Center Turn Around Support
• Bus Ambassadors
Parade of Events:
The Parade of Events program collects and distributes valley wide event
information. The program consists of Monthly calendars listing major tourist
related events that are distributed to all retail, dining and lodging outlets
throughout Vail Valley. The "Discover the Vail Valley" brochures are printed
monthly in the winter and biweekly in the summer. The brochure includes
information on current events, daily activities, children's activities, high
altitude health tips as well as event, activity and restaurant features. The
brochure is delivered to lodging properties throughout Vail Valley.
Vail 101:
This program will be geared towards the front line employees. The
Information Services staff will hold `Vail 101" sessions at participating
businesses to train their staffs on Vail Information. The course will focus
50/50 on Vail's History and basic guest services information. The goal of this
program is to get the front line employees excited about Vail's history and
provide them with the basic questions that all guests' need answered. We
have seen the desire from guests that every employee in town have the
answers to their basic questions. This program will assist in addressing this
guest need.
Vail Intranet:
In our vision this may be the single most powerful information program
implemented in the Valley. Vail Intranet essentially collects all of the
information that our guest service agents use daily into a database that can be
used as content for a concierge website as well as to provide content for all
websites that include Vail information.
This will create a consistent flow of information regardless of where you are
looking or who the guest requests information from. The website portion will
allow for the same information to be accessed whether you are on the Town
of Vail site or the Marriott's site. This data base program will also create a
Resort Intranet that will allow concierges to access information on an up to
the minute basis. It will allow for area businesses to list specials of the day as
well as assist the town with communication to all guests (including
announcing road closures or cancellation of events).
Valley Wide Map:
In partnership with the Vail Valley Chamber of Commerce, the VVTCB
creates and distributes the only Vail and Valley wide map listing all lodging
properties, buildings and major attractions.
Vail Tours:
The Tour aspect of the Information Services Department has two
components.
• Historical walking tour of Vail. This tour is aimed towards guests in the
area and allows for them to learn a little history of the area as well as
have the opportunity to speak with a local. The tours are offered on a
regular basis throughout the summer.
• Custom Vail Tours: These tours are aimed towards corporate groups and
can be geared towards what ever the group is looking for. Examples of
tours offered include: Gallery, Dining, Shopping, Alpine Garden and
Sculpture tours. These tours benefit retail and dining establishments in
both Vail Village and Lionshead. They also provide an insight to the
guests of everything Vail has to offer.
I
Information Services Staffing 2002
Employees Hours Hours in Month
Jan 2 9-5 487 one person at each booth
February 2.5 9-5 608 additional person needed on the weekends in Vail Village
March 3 9-6 821 third person will be used to have two people on the weekends.
April 2 9-5 487 one person at each booth
May 2 9-5 487 one person at each booth
June 4 9-6.15 1125 two people at each booth as well as increased staff hrs. for training
July 4 8-7 1217 two people at each booth with shifts being 8-4 and 11-7.
August 4 8-7 1217 two people at each booth with shifts being 8-4 and 11-7.
September 3 9-6.5 867 two people at each booth till Sept. 17th then one at each
October 2 9-5 487 one person at each booth
November 2 9-5 487 one person at each booth
December 2.5 9-5.25 627 one person at each booth, two over the holidays
Total 8916 Total Hours for counter work
Labor Costs
Total Labor
VC Labor $102,532.69
Information Dis- $27,000.00
Management $65,000.00
Total Labor $194,532.69
Total benefits $35,988.55
Total $230,521.24
Page 1
.AIL VALLEY 1UT
TOURISM & CONVENTION BUREAU
100 East Meadow Drive • Suite 34 • Vail, CO 81657
July 23, 2001
To: Town of Vail Council Members
CC: Frank Johnson
Joel Heath
From: Kathleen Halloran, Controller
Vail Valley Tourism & Convention Bureau
(970) 476-1000 x3038
Re: Financial Summary for 2000
The Vail Valley Tourism & Convention Bureau reported a net loss of $24,302 for the
fiscal year ending 12/31/00. The financial statements were audited and prepared by
McMahan & Associates, P.C.
Our total revenue of $2,630,917 was funded from the following sources:
• Municipal Contributions of $706,816 (27%); This includes Lodging Quality
Assurance (LQA) contributions as well as TOV Contracts.
• Commissions from central reservations/group sales activities of $696,691 (26%)
• Other revenue (sponsorship, reservation service fees, membership, co-op sales,
LQA fees) of $1,227,410 (47%)
Group Sales Reservations Visitor Set-vices Business Office
1-800-775-8245 1-800-525-3875 (970) 479-1014 (970) 476-1000 - - - -
FAX (970) 479-2364 FAX (970) 476-6008 FAX (970) 479-7162 FAX (970) 476-6008
Website: wwwvisitvailvallev.com • E-mail: vvtcb@visitvailvalley.com
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VAIL VALLEY TOURISM & CONVENTION BUREAU
BOARD OF DIRECTORS 2001
Gary Fries, Chairman P. 0. Box 5390
Vail Cascade Resort Avon, CO 81620-5390
1300 Westhaven Drive Phone: 845-5295 Fax: 845-5945
Vail, CO 81657 E-Mail: heidikp@vailresorts.com
Phone: 479-7028/Fax: 479-7049
E-Mail: izfi•iesndestinationtravel.com Rod Slifer
Slifer, Smith & Frampton Real Estate
Jim Feldhaus, Vice-Chairman 230 Bridge Street
Colorado Mountain Express Vail, CO 81657
P. 0. Box 580 Phone 479-2001/Fax:476-2658
Vail, CO 81658 E-Mail: rslifer@slifer.net
Phone: 949-4227x6920/Fax: 949-5032
E-Mail: jimf@cmex.com Jim Kleckner
P. 0. Box 711
Stan Cope, Secretary-Treasurer Minturn, CO 81645
Lodge Tower Phone (H)827-5790
200 Vail Road
Vail, CO 81657 E-Mail: jklecknervail@cs.com
Phone: 476-9530/Fax: 476-4093
E-Mail: spcope@uswest.net Peter Dann
East West Resorts
Ceil Folz PO Box 5480
Vail Valley Foundation Avon, CO 81620
P. 0. Box 309 Phone: 949/5071/Fax: 949-9356
Vail, CO 81658 E-Mail: pdann@eastwestresorts.com
Phone: 949-1999/Fax: 949-9265
E-Mail: cfolz@vvforg Toni McCalden
Post Office Bos 4359
Chris Jarnot Edwards, Co. 81632
Vail Resorts Inc. Phone: 926-9376/Fax: 926-9386
P. 0. Box 7 E-Mail: tmccalden (vvahoo.com
Vail, CO 81657
Phone: 479-3030/Fax: 479-3035 Heidi Bintz Friedman
E-Mail: chrisj@vailresorts.com Kenny's Double Diamond Ski Shop
P. 0. Box 1110
Paul Johnston Vail, CO 81658
Christiania Lodge Phone: 926-5930/390-8383
356 E. Hanson Ranch Road Fax: 926-5933
Vail, CO 81657 E-Mail:skivail@kennys.com
Phone: 476-5641/Fax: 476-0470
E-Mail: chrlodge@vail.net Tom Stone
Eagle County Board of Commissioners
Mac McDevitt P. 0. 850
P.O. Box 1559 Eagle, Co. 81631
Avon, CO 81620 Phone: 328-8605/Fax: 328-7207
Phone: 845-7569 E-Mail: tstone@slifer.net
Fax: 845-7662
E-Mail: macmcd@compuserve.com BODLIST2001
Heidi Kercher-Pratt
Beaver Creek Resort Co.
APPLICATION FOR TOWN OF VAIL FUNDING 30
GENERAL INSTRUL 1 IONS
All applications must be submitted to the Town of Vail by August , 86 You must provide
11 copies of the application. Any application received after that date or any application packet
with fewer than 11 copies will not be considered.
Please send application to:
Town of Vail
Reatha Schmidt, Cashier
75 South Frontage Road West
Vail, Colorado 81657
For questions on the financial statements, please contact Reatha Schmidt at 479-2100.
PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK,
1. Name of organization: -V~
2. Contact person: Ild~~J~
3. Mailing address: 1-?;3 (ice CQe,,~- va~ i 60 81657
4. Telephone: q% p 103 )(q
5. Members and Titles of your governing board: S$ e_ a-T,~eJ
6. Amount of contribution requested: ~ 5b, 6) i0 't~ 0 M _(U(jJS f aDA-d4FV n 5,
7. Organization fiscal year-end: q'3 i
8. Are your books audited? . by ?l~vl C 1~506• x000
9. How will the contribution be used? S~ 2 3- P e cun 10. How does your request support item 1C of the contribution policy? S~ o P61 e.
11. Who currently funds your organization (other governments, private donations,
user fees, etc.)? j1'IPf~sh ?~s%(~i~~ri aU fi~ t~ s~ s ,~sors7~ ~~S` 3 ~
41 oy
JA, ors rdn''s vse - 5 ¢ s i
h re '1~ s, 70 V 4d
12. Organization's r~ission statement: ` 9
Se& h6e~ Of e9C
(If more room is needed to answer questions, please use the back of this page.)
3
'a Mew
Question 9. How will the contribution be used?
For 16 years, Vail Alpine Garden Foundation (VAGF) has worked to grow Betty Ford Alpine Gardens
into a nationally recognized botanic garden. We estimate 100,000 visitors tour the gardens annually.
VAGF's donors have contributed over $ 3.0 million dollars, and our volunteers have contributed over
60,000 hours in developing this beautiful mountain treasure. Over 85% of our funds have been raised
from individual donations. Over the years, the Town of Vail has contributed $ 308,985 in cash and a
great many in-kind gifts, in addition to our lease.
With the completion of the $ 1.3 million+ Alpine Rock Garden, the development next year of the new
Children's Environmental Garden and Schoolhouse Accessible Garden, and the entire Garden being
ADA accessible, we are entering our second mission of developing the Garden into the world's premier
high altitude botanical collection (see attached Horticultural Vision and Garden Maintenance Budget).
In addition, as the Gardens have doubled in size, and soon to grow again, our resources need to be
directed to building our plant collection and educational program components. We are looking to
continue our long term partnership with the Town of Vail and request $56,810 from RETT funds to
support our maintenance of the Gardens.
VAGF will continue to raise private donations to:
• support purchase of plant materials and additional capital improvements;
• develop and implement educational, interpretive and membership programs;
• maintain the gift shop (which has grossed over $21,000 ytd);
• provide marketing, public relations and community development services;
• provide funds for Foundation operations and administration, including our full time Plant Ecologist.
Question 10. How does our regyxest support a positive, sustained economic climate and environmentallv
sensitive hieh ouality of life?
As a nationally and internationally recognized public garden, Betty Ford Alpine Gardens attracts
thousands of summer visitors to the Vail Valley. They come to observe its beauty, to experience its
tranquillity, to learn about alpine plants and gardening at high altitude and to honor Betty Ford. With
our new focus on endangered, threatened, rare, Colorado native and international high altitude plants,
we have significantly increased our commitment to an environmentally sensitive quality of life. In 2001,
our Docents and Garden Volunteers went through new training programs to properly educate our
visitors about our unique plant collection and environmental message.
VAGF's FY2002 Business Plan calls for increased Internet marketing and public relations to publicize our
new programs and plant collection. Publicity about the Gardens has served as a significant summer
marketing tool for Vail. This summer, we continue to have an increase in requests for guided tours and
weddings. Finally, our volunteers put over 4,000 hours of their time annually into supporting and
maintaining the Gardens as an environmental treasure.
Question 12. Oreanizatiori s Mission Statement
Our mission is: To cultivate harmony between plants and people in our mountain environment. We are
horticultural pioneers teaching and celebrating the value of plants in our lives. We provide unique
educational and environmental programs, we encourage community beautification, and we create and
maintain Betty Ford Alpine Gardens.
VAGF's Board, Staff and Volunteers look forward to this long term, win-win partnership with the Town
of Vail.
In
t ~~t S tp~~
Vail Alpine Garden Foundation
Garden Budget 2001
500- Gardens
Budget Estimate Totals
506- Garden Maintenance Total 2,550
506.1- Tools 800
506.2- Topsoil, compost, pea gravel 700
506.3- Chemicals 600
506.5- Tool Shed/Gof Cart Maint. 300
506.6- First aid/ CPR 150
507- Horticulture Supplies 850
507.1- Greenhouse supplies 350.
507.2=Herbarium -500
511-Garden/Landscape Improvements Total 19,300
511.1- Design Materials 200
511.2- Labor 5,000
511.3- Equipment 800
511.4- Hardscape additions 300
511.5- Plant Material 13,000
515- Irrigation Repair and Maintenance Total 3,700
515.1- Labor 2,700
515.2- Materials 1,000
516- Signage- Non Interpretive 300 300
517- Uniforms 550 550
519- Payroll Expense Total 26,560
519.1- Garden Supervisor 30 weeks @ 14.00/hr 17,600
519.2- Two Garden Interns 14 weeks @ $9/hour 8,960
525- Telephones 600 600
530- Utilities 1,400
530.1- Monthly bills 900
530.1- Repair 500
535-Travel 1,000
535.1- Plant Delivery Staff Vehicle 400
535.2- Plant Collecting Trips 600
545- Garden Cash Total 56,810 56,810
~ Iorticultural Vision for Betty Ford Alpine Gardens
As "horticultural pioneers" the Betty Ford Alpine Gardens have succeeded in
demonstrating high altitude gardening techniques and in building a garden that stands on
its own in drawing thousands of visitors annually. With the completion of the Alpine Rock
Garden, we are now entering Goal 2 of our mission.
The Betty Ford Alpine Gardens will be the world's premierhigh altitude, botanical garden
featuring the most extensive collection of Colorado and Rocky Mountain high altitude
plants dramatically designed in a unique setting.
The Gardens are comprised of six distinct gardens.
Alpine Rock Garden
A dramatic mountain cliff and water garden, with a 40 foot elevation change, planted with
a superlative collection of alpine and rock garden plants emphasizing ecosystems of the
local Rocky Mountain region.
Mountain Meditation Garden
Tranquil garden for contemplation planted with a high Rocky Mountain plant palette,
based on Asian traditions.
Mountain Perennial Garden
Spectacular display of mountain perennials, illustrating plants from mountain regions
around the world.
Alpine Plaza (Planned Comuletlon Summer 2002)
The Plaza will display, as nowhere else in the gardens, the ecological processes of the
alpine environment. From spectacular limestone cliffs the Plaza will demonstrate the
transition to boulder fields, through talus and scree slopes to fellfields and colorful, alpine
meadows. With the dramatic display of windswept trees and trickling alpine rivulets, the
Plaza will provide the visitor a dazzling experience.
Children's Environmental Garden and Schoolhouse Accessible Garden (Planned,
Completion Summer 2002)
Children's educational garden featuring a miniature version of the Vail Valley, along Gore
Creek (8,200 feet) to the top of Grand Traverse in the Gore Range (approx. 11,500 feet). The
Schoolhouse Accessible Garden features raised beds, bordering a ramp, which leads up to
the main terrace adjacent to the historic Schoolhouse.
The Gardens will have interest to three sizeable populations:
• The trained botanist or horticulturalist who visits the Gardens to study high altitude
plant material in a native environment;
• The garden enthusiast who visits to learn more about horticultural design, high altitude
plants and the Rocky Mountain ecosystems. Gardening is America's number 1 pastime;
• The visitor with the untrained eye who appreciates the Garden's beauty and Gore
Range backdrop and hopefully gains new insight into this unique plant collection and
ecology.
07/29/01
2000»2009 BOARD OF DIRECTORS
Betty Ford, Honorary Director
Katherine S. Borgen
Honorary Director
Retired
Lynda Goldstein
Honorary Director
Landscape Consultant
Cindy Barnard
President
Merck Pharmaceuticals
Helen Beckwith
Vice President
Registered Nurse
Kenny Lubin
Treasurer
First Summit Group, Inc.
Sherry Dorward
Secretary
Design Workshop
Robert Kenney
CPA
Todd Oppenheimer
Town of Vail
Landscape Architect
Bill Stufflebeem
Retired
Vail Alpine Garden Foundation
07129101 Balance Sheet
As of July 29, 2001
Jul 29,'01
ASSETS
Current Assets
Checking/Savings
101 -Operating Funds
100.01 • Prepaid Deposits 1,286.25
105 - Petty Cash
105.5 - Gift Shop Cash 150.00
105 - Petty Cash - Other 100.00
Total 105 - Petty Cash 250.00
106.Operating Chking Restricted
107 -Operating Chking Unrestricted 6,373.94
122 - Capital Checking Restricted
122.01 • Capital Checking Restr. ARG -906.24
122.07 • Schoolhouse, Plaza, Trail Chkg
122.076 • Alpine Plaza 3,147.94
122.07 - Schoolhouse, Plaza, Trail Chkg - Other 268.17
Total 122.07 - Schoolhouse, Plaza, Trail Chkg 3,416.11
Total 122 - Capital Checking Restricted 2,509.87
123 • Capital Checking Unrestricted -67.12
Total 106.Operating Chking Restricted 8,816.69
108.Operating Savings Unrestricted 7,687.75
Total 101 -Operating Funds 18,050.69
120 - Capital funds
126 - Capital Savings Restricted
126.06 • Children's Barden 19,982.00
126.07 • Schoolhouse, Plaza, Trail Savg 27,000.18
126.075 - Children Garden 0235 90,322.80
Total 126 - Capital Savings Restricted 137,304.98
136 - Capital Pledges
136 - Capital Pledges - Other 25,250.00
Total 136 - Capital Pledges 25,250.00
137 • FOBF -ARG Capital Pledges
137 - FOBF -ARG Capital Pledges - Other 4,000.00
Total 137 - FOBF -ARG Capital Pledges 4,000.00
Total 120 - Capital Funds 166,554.98
138 • Children's Garden Pledge 100,000.00
140 - Friends of Betty Ford Building q2 g92.8D
145.61 - FOBF Savings Alpine Bank
147 • FOBF Pledges Building
147 - FOBF Pledges Building - Other -1,500.00
Total 147 - FOBF Pledges Building -1,500.00
Total 140 - Friends of Betty Ford Building 41,492.80
160 - Endowment
165 • Endowment Savings 191,182.81
166 • Endowment Avail For Op Loan 25,000.00
167 - Endowment Pledges 22,000.00
168.5 • ADA 1st Bank MM 5410 23,896.63
Total 160 - Endowment 262,079.44
Total Checking/Savings 588,177.91
Total Current Assets 588,177.91
Fixed Assets
175 - Long Term Assets „
176 - Alpine Display Garden 30,837.48
l pi
Vail Alpine Garden Foundation
07/29101 Balance Sheet
As of July 29, 2001
Jul 29, '01
177 - Mountain Perrenniai Garden 254,006.37
178 • Meditation Garden 117,393.63
179 - Alpine Rock Garden 965,647.54
181 • Schoolhouse Garden 40,816.17
182 • Alpine Plaza 134,126.09
183 - Childrens Garden 8,230.54
184 - Gore Creek Trail 8,151.27
185 - Library 2,364.29
190 • Interpretation/Displays 46,587.50
195.Office/Computer Equipment 48,399.94
196 - Accumulated Depreciation -129,937.00
Total 175 - Long Term Assets 1,526,623.82
Total Fixed Assets 1,526,623.82
TOTAL ASSETS 2,114,801.73
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Credit Cards
1st Bank Visa 47.00
Total Credit Cards 47.00
Other Current Liabilities
200 • Liabilities and Equity
207 • Sales Taxes Payable 353.00
2100 • Payroll Liabilities
210.1 • Health Insurance 44.07
210.2 • Co Unemployment 76.44
210.3 • IRA Liabilities 475.47
210.4 • Federal Liabilities 1,723.48
210.5 - CO Liabilities 187.00
210.7 • Housing Liabilities -400.00
2100 • Payroll Liabilities - Other 1.00
Total 2100 • Payroll Liabilities 2,107.46
Total 200 - Liabilities and Equity 2,460.46
Total Other Current Liabilities 2,460.46
Total Current Liabilities 2,507.46
Total Liabilities 2,507.46
Equity
270 - Fund Balances
271 -Operating Fund 13,812.58
272 • Capital Fund 795,627.12
273 - FOBF Building 677,948.91
276 - Endowment Fund 25,099.32
Total 270 - Fund Balances 1,512,487.93
3900 • "Retained Earnings 245,299.28
Net Income 354,507.06
Total Equity 2,112,294.27
TOTAL LIABILITIES & EQUITY 2,114,801.73
Dnaa 7
Vail Alpine Garden Foundation
07129/01 Profit and Loss
October 1, 2000 through July 29, 2001
Oct 1, '00 - Jul 29, '01
Ordinary Income/Expense
Income
301 -Operating Income
354 - Total Operating Cash Income
305 • Annual Memberships 53,150.00
305.5 - TOV RETT Funds 38,500.00
307 • Income from Endowment 8,704.85
310 - Garden Donation Boxes 1,662.16
312 - Individual Donations- Operating 23,972.48
320.Operating Grants 9,521.00
322. Board Challenge
322.02 • Liebhabe Fam. Found 10,792.00
Total 322 - Board Challenge 10,792.00
340 • Group Tours 425.00
345 - Facility Use 5,450.00
347 - Lectures/Workshops 80.25
350 • Events & Other Income
350.01 • Plant Sale 3,700.17
350.015 - Trough Sale 1,115.42
360.03 - Midsummer Night 2,065.00
350.08 - Seed Exchange 4.88
350.09 - Gift Shop & March. Sales 19,734.55
Total 360 • Events & Other Income 26,620.02
351 • Interest Income 7,915.63
352 - Miscellaneous Income 663.41
Total 354 - Total Operating Cash Income 187,456.80
357 - In-Kind Materials & Services 5,043.75
Total 301 -Operating Income 192,500.55
Total Income 192,500.55
Expense
uncatagorized 103.05
401 • Administration
495 - Administration Cash Total
403 - Bank Charges 112.00
407 • Board Expense
407.1 - Board Development 29.43
407 • Board Expense - Other 93,92
Total 407 - Board Expense 123.35
410 • Computer & Tech Support 1,954.50
415 • Conferences/Education 470.00
418 • Credit Card Fees/Merch Disc. 486.40
420 - Dues/Subscriptions 245.00
421 - Payroll Expenses
423 • Health Insurance 0.00
450 • Payroll Taxes 508.74
475 • Salaries 6,650.00
490 - Workers Comp 0.00
491 • Unemployment Insurance 17.49
421 • Payroll Expenses - Other 18,249.90
Total 421 • Payroll Expenses 25,426.13
430-Insurance 1,552.19
435 - Professional Fees
436 - Auditing Expense 4,165.00
437 - Bookkeeping Expense 3,353.00
439 - Legal Expense 960.00
Total 435 - Professional Fees 8,478.00
445 - General Office Expenses 1,909.80
455 • Postage 1,050.14
480 • Telephone 3,018.43
/ aann 4
Y f6c p q
Vail Alpine Garden Foundation
07129101 Profit and Loss
October 1, 2000 through July 29, 2001
Oct 1, '00 - Jul 29, '01
486 - Travel/Entertainment 160.77
494.Other 535.21
Total 495 - Administration Cash Total 45,521.92
496 • In-Kind Admin Exp. Motels/Serv 4,693.75
Total 401 - Administration 50,215.67
600 - Gardens
645 - Gardens Cash Total
606 - Garden Maintenance 3,099.77
507 - Horticulture Supplies 67.75
510 - General Landscape Improvements 84.10
511 -Garden Redesign 6,485.06
613 - Schoolhouse Maintenance 772.80
515 - Irrigation Repair & Maintenance 1,931.78
516 - Signage-Non interpretive 277.00
517 - Uniforms 114.00
519 • Payroll Expense 8,791.21
525 - Telephone-Gardens 411.67
630 - Utilities 521.10
535 - Travel/Entertainment 87.04
Total 545 - Gardens Cash Total 22,643.28
546 - In-Kind Garden Exp. Motels/Serv 350.00
Total 500 - Gardens 22,993.28
550 - Programs
595 - Programming Cash Total
551 • Conferences/Continuing Educatio
551.01 • Conference T&E 2,644.55
551 - Conferences/Continuing Educatio - Other 38.00
Total 551 - Conferences/Continuing Educatio 2,682.55
553 - Center for Mtn Education 1,764.63
555 - Lectures/Workshops 10.00
557 • Membership Communication
557.01 - Membership Mailing Postage 9.97
667.1 • General Postage 18.60
557.2 • Newsletters 2,158.96
557.3 - News Postage 365.82
567 • Membership Communication - Other 822.51
Total 567 - Membership Communication 3,375.86
561 • Tech Support BO Base 500.00
562 • Dues & Subscriptions 331.27
563 - AABGA Meeting 191.60
566 - Interpretation Replacement 1,523.00
567 - Alpine Garden Aux Programs 116.26
$68 • Library 147.23
576 - Volunteer Programs 427.33
577 - Payroll Expenses 64,668.47
681 - Plant Collection Development
581.1 - Collecting T&E 2,907.29
581 - Plant Collection Development - Other 23.33
Total 581 - Plant Collection Development 2,930.62
682 - Marketing
582.1 • Internet 1,300.00
682.5 - Misc 350.00
Total 682 • Marketing 1,650.00
583 - Legal - Programming -166.66
584 - ARG Dedication Marketing 160.00
585 • Travel/Entertainment 302.21
686 - Telephone 535.64
690- Other 1,023.79
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M
Vail Alpine Garden Foundation
07/29/01 Profit and Loss
October 1, 2000 through July 29, 2001
Oct 1,'00 - Jul 29,'01
Total 595 - Programming Cash Total 82,173.80
Total 550 - Programs 82,173.80
600 - Development
645 - Development Cash Total
605 - Renewal Member Drive
605.1 - Postage 399.40
605 - Renewal Member Drive - Other 534.77
Total 605 - Renewal Member Drive 934.17
606 • Expenses- Alpine Aux
606.01 - Plant Sale 358.40
606.015 - Trough Sale Vendor Exp 515.50
606.03 - Midsummer Night 1,853.79
Total 606 - Expenses- Alpine Aux 2,727.69
608 - Gift Shop Costs
608.1 - Gift Shop Phone 220.08
608.2 - Merchandise Cost 10,765.98
608 - Gift Shop Costs - Other 62.00
Total 608 - Gift Shop Costs 11,048.06
610 - Development Consultants 720.81
620 - Payroll Expenses 9,144.53
630 - Travel/Entertainment
630.1 - Travel 300.65
630.2 • Entertainment 7.34
630 - Travel/Entertainment - Other 115.29
Total 630 - Travel/Entertainment 423.28
632 - Donor Solicit/Acknowledgement 79.37
635.Other 600.00
Total 645 - Development Cash Total 25,677.91
Total 600 - Development 25,677.91
6999 • Uncategorized Expenses 0.00
Total Expense 181,163.71
Net Ordinary Income 11,336.84
Other Income/Expense
Other Income
360 - Capital Income
365 - Cap Donations Vs Gates 24,500.00
366 • FOBF - Building Income 1,000.00
367 • FOBF- ARG Income 10,000.00
373 - School House Garden Income
373.1 - Inventors of Vail 39,500.00
373.2 - Childrens Garden Income 213,812.50
373.3 - Alpine Plaza Income 12,000.00
373 - School House Garden Income - Other 11,010.00
Total 373 - School House Garden Income 276,322.50
397 - In-Kind Donations-Capital 8,975.00
360 - Capital Income - Other 90.00
Total 360 - Capital Income 320,887.50
361 - Endowment Total
387 - Donations to Endowment 28,000.00
388 - Memorials/Honorary 5,940.00
Total 361 - Endowment Total 33,940.00
Total Other Income 354,827.50
Other Expense
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Vail Alpine Garden Foundation `
07129101 Profit and Loss
October 1, 2000 through July 29, 2001
Oct 1, '00 - Jul 29, '01
700 - Capital Campaign
745 - Campaign Cash Total
706 - Campaign Office Expense 112.70
715 - Campaign Postage 283.48
720 - Campaign Printing 855.58
725 - Capital Campaign SalariesNVages 8,951.04
730 - Travel/Entertainment 17.71
Total 745 • Campaign Cash Total 10,220.51
Total 700 - Capital Campaign 10,220.51
800 • Capital Expenses
895 • Capital Cash Expenses
807 • Alpine Rock Garden 21,829.92
808 - Mad Garden Expense 8,442.72
809 - SchoolHouse, Plaza
809.5 • Travel & Entertaihment 0.00
810 - Schoolhouse
810.5 - Schoolhouse T&E 220.86
810 - Schoolhouse - Other 39,453.94
Total 810 - Schoolhouse 39,674.80
811 - Alpine Plaza
811.5 - Alpine T&E 220.86
811 -Alpine Plaza -Other 126,702.97
Total 811 • Alpine Plaza 126,923.83
809 - SchoolHouse, Plaza - Other -6,173.12
Total 809 - SchoolHouse, Plaza 160,425.51
812 - Children's Garden
812.5 - Childrens Garden T&E 220.86
812 - Children's Garden- Other 807.42
Total 812 - Children's Garden 1,028.28
813 - Gore Creek Trail
813.5 - Trail T&E 220.86
813 • Gore Creek Trail - Other 728.13
Total 813 - Gore Creek Trail 948.99
822 • Memorial/Donor Plagpes 867.00
Total 895 - Capital Cash Expenses 193,542.42
896 - in-Kind Capital Expense 750.00
898 • Capitalized Expenditures -192,855.65
Total 800 - Capital Expenses 1,436.77
Total Other Expense 11,657.28
Net Other Income 343,170.22
Net Income 354,507.06
P.m. A
Eagle County Down Payment Assistance
P.O. Box 179
Eagle, Colorado 81631
July 20, 2001
Reatha Schmidt
Town of Vail
75 South Frontage Road West
Vail, CO 81657
Dear Reatha:
First I want to thank the Vail Town Council members for their approval of funding last.year for
the Eagle County Down Payment Assistance Program. We are most grateful for your support.
Enclosed, please find eleven copies of the Eagle County Down Payment Assistance Committee's
grant applications to the Town of Vail. We are asking for $20,000 in assistance, and believe that
this is in line with the $20,000 per unit that you have allocated for your Buy Down Program.
To date, the Eagle County Down Payment Assistance Committee has been used for the purchase
of 11 homes in Vail and once again, your partnership is crucial. We have established the
program through a great commitment of time and resources including meeting legal
requirements, extensive marketing and developing a vital network of participating Realtors,
lenders, governmental entities, financial institutions and local professionals who volunteer their
time to serve this worthy cause.
In order to ensure the continued success of this program, however, we still need additional
funding. While the various payback models provide a system to replenish the account, it will
take significant time for the program to become self sustaining. Please join with us again to keep
this program moving forward.
The Committee thanks you for the opportunity to reapply and would be very appreciative of your
assistance. Thank you for all possible consideration you can kindly give this funding request.
Sinc
stie anowetz, Chairperson
Eagle County Down Payment Assistan a mmittee
Enclosure
Grant Application to
Town of Vail
EAGLE COUNTY DOWN PAYMENT
ASSISTANCE CAN BRIDGE THE GAP
NppgNT ASSISTANCE
RENTING HOME OWNERSHIP
HOMES ASS'S ,
SOME V AIL NCE PROGRAM
ENT ASSISI A.
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APPLICATION FOR TOWN OF VAIL FUNDING
1. Name of organization: Eagle County Down Payment Assistance Committee
2. Contact person: Christie Banowetz
3. Mailing address: PO Box 179, Eagle CO 81631
4. Telephone: 949-4406
5. Members and Titles of your governing board:
Chairperson: Christie Banowetz, Account Representative, First American Heritage Title
Company
Vice Chairperson: Leslie Isom (Allen), Administration Manager, Eagle River Water &
Sanitation District
Nola Smith, Vice President, FirstBank
Earl Glenwright, Habitat for Humanity
Dan Wallace, First Vice President, WestStar Bank
Rob Grems, Loan Officer, The Klein Group
Bob Finlay, Broker Associate, Prudential Gore Range Properties
Phil Frank, President, Alpine Bank
Higinio H. Romero, Citizen Member
Kim Morwood, Managing Broker, Moorwood Mountain Properties
Beverly Trout, Broker Associate, Vail-Lionshead Real Estate
Kristen McLaughlin, Loan Officer, First Western Mortgage
Andrew Gunion, Citizen Member
6. Amount of contribution requested: $20,000
7. Organization fiscal year-end: December 31
8. Are your books audited? Yes
9. How will the contribution be used?
The Down Payment Assistance Program assists persons to become homeowners by lending
money toward the down payment, closing costs, and prepaid expenses, and is a community
based affordable housing initiative. The revolving fund for this program was set up in July
1998 with assistance from a variety of funding sources. While loan repayments from
assisted families will eventually allow additional loans to be made, this will take time, and
there is an ongoing need for additional financing to keep the program active.
10. How does your request support item 1C of the contribution policy?
1. A positive, sustained economic climate
Last year, 1600 jobs went unfilled. Many critical employees within the community are still
desperately in need of housing opportunities. High turnover in many jobs is attributed to
shortages of attainable housing opportunities. By improving the opportunities to own
housing for our lower and moderate income households, more jobs will be filled.
The Down Payment Assistance Program was established to create home ownership
opportunities for local residents of Eagle County. Since its inception in July of 1998, this
program has provided assistance to fifty-two households, eleven of which have been in the
Town of Vail. These local employees have become permanent members of the community
and will add to the stability and diversity of the Town of Vail.
11. Who currently funds your organization (other governments, private donation,
user fees, etc.)?
Town of Vail
Town of Avon
Town of Eagle
Town of Gypsum
Eagle County Government
FirstBank of Avon
FirstBank of Vail
WestStar Bank
Vail Board of Realtors/CARHOF(Colorado Association of Realtors Housing
Opportunities Fund)
Colorado Division of Housing (funds limited to households at or below 80% AMI)
12. Organization's mission statement:
To bridge the gap between renting and owning a home. The program goal is to continue to
make loans for down payment assistance to local residents of Eagle County. The desired
outcome is to make the opportunity of home ownership available to households who could
not otherwise qualify.
Eagle County Down Payment Assistance Program
Account Activity
date prepared: July 20, 2001
List of Contributors (2001)
Organization Involvement
Eagle County Cash contribution and administration
Down Payment Assistance Committee Program oversight
Colorado Division of Housing Cash contribution
Vail Board of Realtors/ CARHOF Cash contribution
Colorado Association of Realtors Cash contribution
(Home Ownership Initiative)
FirstBank of Vail Cash contribution
FirstBank of Avon Cash contribution
West Star Bank Cash contribution
Town of Vail Cash contribution
Town of Avon Cash contribution
Town of Eagle Cash contribution
Town of Gypsum Cash Contribution
Colorado Housing Assistance Corp. Loan servicing
Account Summary:
Total loans made to date: 52
Total loans made in Vail: 13
Total dollars loaned: $501,400
Average sales nrice: $186,915