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2001-08-21 Support Documentation Town Council Work Session
VAIL TOWN COUNCIL WORK SESSION TUESDAY, AUGUST 21, 2001 12:00 NOON TOV COUNCIL CHAMBERS NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. ITEM/TOPIC: Art In Public Places (AIPP) Strategic Plan Presentation. Leslie Fickling (1 hour) Ann Kjerulf 2. ITEM/TOPIC: Vail Chamber and Business Association (VCBA) Pam Brandmeyer Request for Funding. (1 hour) Bob McLaurin BACKGROUND RATIONALE: The VCBA is requesting funding in the amount of $372,740.00, 75% of which will fund VCBA operations for Y2002 and 25% of which will be contributed to the Vail Local Marketing District (minus the 5% TOV collection fee, assuming Council chooses the Business License Fee option). In the event the Council does not wish to fund this amount through general operations, the VCBA is suggesting the following solution: 1) Raise the Business License Fee 20% across the board (requiring an amendment to the ordinance); and, 2) Dedicate the Business License Fee revenue stream directly to the VCBA (requiring an amendment to the ordinance). Per Stephen Connelly's e-mail to Council on 8/14/01, the VCBA is "not implying that this needs to be a permanent action." 3. ITEM/TOPIC: Discussion of Ordinance #19, first reading, revising Allison Ochs Housing Zone District. (30 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with conditions, or deny Ordinance No. 19, Series of 2001, on first reading. BACKGROUND RATIONALE: In March of 2001, the Town Council adopted ORDINANCE NO. 3, SERIES OF 2001: An ordinance amending the Town Code, Tittle 12, Chapter 6, to the Town of Vail Zoning Regulations to allow for the addition of Article 1. Housing (H) District, amending Chapter 4, Districts Established, amending Section 12-15-2: GRFA Requirements by zone district, amending Title 12, Sigh Regulations, Chapter 4, Sign Categories, Section 11-4A-1: Signs Permitted in Zoning Districts and setting forth details in regard thereto. The purpose of this ordinance is to adopt the Housing Zone District. An independent legal firm has reviewed the Housing Zone District to ensure the viability of the zone district. The lawyers recommended a few changes to broaden the scope of Section 12-61, Housing Zone District. Specifically, the changes include amending the conditional uses allowed in the Housing Zone District to include Type VI employee housing units. Generally, Type VI employee housing units are a new type of EHU which are governed by a management plan as approved by the Planning and Environmental Commission. The changes are intended to allow for a broader scope of uses within the Housing Zone District. Please refer to the staff memorandum for additional information. STAFF RECOMMENDATION: The Community Development Department recommends that the Town Council approve Ordinance No. 19, Series of 2001, on first reading 4. Allison Ochs ITEM/TOPIC: Appeal of a Design Review Board decision denying a proposed roofing material located at 2567 Arosa Dr. / Lot 9, Block B, Vail Das Schone 1st Filing. (30 min.) ACTION REQUESTED OF COUNCIL: Uphold, uphold with conditions, or overturn the Design Review Board's denial. BACKGROUND RATIONALE: On August 1, 2001, the Design Review Board voted 5-0 to deny a proposed roof material change at 2567 Arosa Dr. The house is currently under construction. The Design Review Board considered this roofing material when the house was originally approved on July 7, 1999, and at that time did not believe that the proposed roofing material was acceptable. The applicant then returned on August 1, 2001, with the same material. The Design Review Board specifically found that the proposed material does not comply with the Design Guidelines. Please refer to the staff memorandum for additional information. STAFF RECOMMENDATION: The Community Development Department recommends that the Town Council uphold the Design Review Board 's decision to deny the proposed roofing material located at 2567 Arosa Dr. / Lot 9, Block E, Vail Das Schone 1 st Filing. Residence. 5. George Ruther ITEM/TOPIC: First Reading of Ordinance No. 21, Series of 2001, adopting a revised Approved Development Plan for Special Development District No. 6, Vail Village Inn, Phase IV, to allow for the construction of the Vail Plaza Hotel; and setting forth details in regard thereto. (15 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with conditions, or deny Ordinance No. 21, Series of 2001, on first reading. BACKGROUND RATIONALE: On Monday, August 13, 2001, the Planning & Environmental Commission held a public hearing on the request for a major amendment to Special Development District No. 6, Vail Village Inn, to allow for the construction of the Vail Plaza Hotel. Following an overview of the staff memorandum by the Town staff and testimony from the applicant and the public, the Commission deliberated and discussed the hotel proposal. Upon review of the nine criteria, a motion was passed 4-2 (Bernhardt & Cleveland opposed) recommending approval of the major amendment request to the Vail Town Council. The Commission has recommended and forwarded 24 conditions of approval. The recommended conditions and the specific findings of the Commission are contained in the staff memorandum dated August 13, 2001 and the copy of Ordinance No. 4, Series of 2000. STAFF RECOMMENDATION: The Community Development Department recommends that the Town Council approve Ordinance No. 21, Series of 2001, on second reading in accordance with the staff memorandum, dated August 21, 2001. 6. DRB Report. (5 min.) 7. Review Critical Strategies. (5 min.) 8. Review Evening Agenda. (5 min.) 9. Information Update. (10 min.) 10. Council Reports. (10 min.) 11. Other. (10 min.) 12. Executive Session - Personnel Matters, C.R.S. 24-6-402(4)(f) (45 min.) 13. Adjournment. (4:40 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 8128/01, AT 11:30 A.M. WITH A NEIGHBORHOOD WALK- ABOUT AND DEDICATION AT ELLEFSON PARK IN WEST VAIL. THE WORK SESSION WILL BEGIN AT 1:00 P.M. IN TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, 9/4/01, BEGINNING AT 1:00 P.M. IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, 9/4/01, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. COUNCIL FOLLOW-UP TOPIC QUESTIONS FOLLOWUP 2001 J 6/26/01 VRD PARKING SPACES AT FORD COUNCIL: Agreement was reached for Council to PARK observe and review these signed spaces for a possible Piet Pieters continued allowance of not moving them to the east lot. (Kevin/Rod: Piet said they are requesting this because it is very difficult to monitor the spaces, as is, and if they're in the east lot, staff will not be able to see them.) 6/26/01 BLACK GORE BRIDGE GREG H.: Coordinate w/Pam Hopkins on a suitable Diana Donovan light design that is in accordance w/approved safety guidelines. 7/17/01 SALES TAX ON SKI LOCKERS ALLEN CHRISTENSEN: Can we extend the rental Council period for sales tax collection beyond thirty days? 7-24-01 BIGHORN MOTEL (formerly) EAST DAVID RHOADES: Another one for "the list"!" This David Rhoades will locate this property and report back to Council. VAIL property is owned by the Sonnenalp for employee Council/Susan Pollock housing. Complaints were made re: trash, weed problems, and it is looking generally unsightly and unkempt. 7-24-01 4957 JUNIPER LANE, WEST HALF DAVID RHOADES: The list and the letter: Exterior of Matter referred to Gary Goodell to review for Building Code violations. the building is a mess, including deteriorating facia, siding, holes in the deck surrounding the hot tub. Owner: Hugh Ferdows, SCIC, INC., 801 Corporate Avenue, Lamar, CO 81052. 817/01 SCOOTERS W/SEATS GREG M./JOE RUSSELL: Scooters wlseats are now Kevin Foley/Greg Moffet being rented. Are these legal? Must they be licensed? Should riders be licensed and be constrained to streets, rather than mall areas? Are they legal? 8/7/01 INSURANCE FOR SHEEP DOG LARRY/GREG H.: Did the owner of the sheepdog have Council insurance to replace the dog? F:lmcasterlbsalterlagendalfollowupl8-21-01 du August 21, 2001 - Page 1 COUNCIL FOLLOW-UP TOPIC QUESTIONS FOLLOWUP 2001 - - J 8/14/01 BETTER LIGHTING AT GREG/LARRY: It is very dark in the area from CHECKPOINT CHARLIE Crossroads to Checkpoint Charlie, and given this will Sybill Navas become the Streetbeat venue for this winter again (to say nothing of the regular pedestrians trying to get from Point A or Point B), what is the cost of upgrading the lighting? And can this be done this year? 8/14/01 ARBITRATION RE: SPECIAL ALLEN: The Vail Chamber and Business Association EVENTS DECISIONS requested Council reconsider its role as arbitors for Kaye Ferry contested special events decisions. 8/14/01 CONTRACT WNRD RE: THE ICE BOB: Include "free days" for Council use in contract. DOME Diana Donovan 8/14/01 SECURITY SYSTEM FOR BOTH JOE/GREG/MIKE ROSE: As a part of the budget Will be discussed at September 11' work session. PARKING STRUCTURES process, consider installation of a security system in Chuck Ogilby both parking structures (see Brian Wagner letter). 8114/01 DONOVAN CHILDREN'S PARK TODD: In designing this playground, adhere to Sybill Navas Council's collective desire to see more "natural" playground items, as opposed to plastic. 8114/01 SHORT TERM SOLUTIONS FOR BOB: When is this next set for discussion? 1-70 NOISE Greg Moffet 8/14/01 LIGHTS AT VILLAGE PARKING LARRY/CHARLIE/JOHN: The lights at the west STRUCTURE pedestrian exit (facing La Tour) from the structure going Kevin Foley to the lowest level need replacement. 8114/01 GRAFFITI AT DOWD JUNCTION ( LARRY/CHARLIE/JOHN: The "cover up" of the graffiti Kevin Foley at Dowd is being washed away and should be re-done. 8114/01 HYBRID BUSES GREG/MIKE ROSE: As a part of the budget Will be discussed at September 11"' work session. Greg Moffet I considerations, re-investigate alternate bus types. F:lmcasterlbsalterlagendalfollowupl8-21-01 du August 21, 2001 - Page 2 COUNCIL FOLLOW-UP TOPIC QUESTIONS FOLLOWUP toot - - 1 8114101 STAN BERNSTEIN MEMO ON BOB: Put in this week's packet. JOINING FIRE DISTRICT Council 8114101 NEW YEAR'S EVE ALTERNATIVE BOB: Set meeting w/Council's representatives (Diana ENTERTAINMENT and Sybill) to include Bill Jensen, VRD, VVTCB, VCBA, Council and commercial property owners. F:lmcasterlbsalterlagendalfollowupl8-21-01 du August 21, 2001 - Page 3 BRIAN WAGNER 292 East Mende140 Drive Vail, CO 81657 970-476-2434 Tuesday, July 27, 2001 Vail Town Council Re: Parking Structure Crime For the second time in less than three years my automobile was vandalized in the Vail Village Parking Structure. Talking to other visitors and residents, it became apparent that this is not a unique occurrence. In fact, many visitors and residents do not feel personally safe in the Parking Structure and many are concerned about the safety of their vehicles. I spoke to a number of police officers and found that they are also concerned about safety in the Parking Structure. The officers I spoke to all believed that video cameras in the Parking Structure would increase safety and would make their jobs much easier. The Police Department was eager to make their records available to me in hopes that I would bring the concern to the attention of the Town Council. The Police Department records tell only half the problems with safety: Not all Property Loss and Offenses are reported to the Police. Property Losses are probably more than twice than the records show. Each $1.00 is a loss whose dollar amount was not reported. Many of the Losses and Offenses have happened to visitors to our town. These are visitors who have had their vacation ruined. These are visitors who will probable not return to Vail. These are visitors who will no have nice thing to tell their friends about Vail. Losses are only part of the cost of the lack of safety in the Parking Structure The expense for the Vail Police Department is considerable. Revenue lost from those guests who do not feel safe in our Parking Structure. Around the world, cities have placed video cameras in parking structures and subways. People have gotten used to them being everywhere and they make them feel safe. The manufactures of the systems say that they pay for themselves in just a few years. I would like to see the Town Council make placing video cameras in the Parking Structures a priority and have them installed as soon as possible. Vail Police Department Records: Property Loss Vail Village Parking Structure 2001: $23,194.00 Property Loss Vail Village Parking Structure 2000: $19,429.78 Property Loss Lionshead Parking Structure 2001: $2,279 Property Loss Lionshead Parking Structure 2000: $1,750 Offenses Vail Village Parking Structure 2001: 144 Offenses Vail Village Parking Structure 2000: 240 Offenses Lionshead Parking Structure 2001: 45 Offenses Lionshead Parking Structure 2000: 51 Sincerely Brian Wagner structurecrime010727.doc Mary Caster - cfu Page 1 From: Pam Brandmeyer To: Mary Caster Date: 8/15/01 10:23AM Subject: cfu 8/14/01 1) BETTER LIGHTING AT CHECKPOINT CHARLIE Sybill Navas GREG/LARRY: It is very dark in the area from Crossroads to Checkpoint Charlie, and given this will become the Streetbeat venue for this winter again (to say nothing of the regular pedestrians trying to get from Point A to Point B), what is the cost of upgrading the lighting? And can this be done this year? 2) ARBITRATION RE: SPECIAL EVENTS DECISIONS Kaye Ferry ALLEN: The Vail Chamber and Business Association requested Council reconsider its role as arbitors for contested special events decisions. 3) CONTRACT W/VRD RE: THE ICE DOME Diana Donovan BOB: Include "free days" for Council use in contract. 4) SECURITY SYSTEM FOR BOTH PARKING STRUCTURES Chuck Ogilby JOE/GREG/MIKE ROSE: As a part of the budget process, consider installation of a security system in both parking structures (see Brian Wagner letter). 5) DONOVAN CHILDREN'S PARK Sybill Navas TODD: In designing this playground, adhere to Council's collective desire to see more "natural" playground items, as opposed to plastic. 6) SHORT TERM SOLUTIONS FOR 1-70 NOISE Greg Moffet BOB: When is this next set for discussion? 7) LIGHTS AT VILLAGE PARKING STRUCTURE Kevin Foley LARRY/CHARLIE/JOHN: The lights at the west pedestrian exit (facing LaTour) from the structure going to the lowest level need replacement. 8) GRAFITTI AT DOWN JUNCTION Kevin Foley LARRY/CHARLIE/JOHN: The "cover up" of the grafitti at Dowd is being washed away and should be re-done. Mary Caster - cfu Page 2 9) HYBRID BUSES Greg Moffet GREG/MIKE ROSE: As a part of the budget considerations, re-investigate alternate bus types. 10) STAN BERNSTEIN MEMO ON JOINING FIRE DISTRICT Council BOB: Put in this week's packet. 11) NEW YEAR'S EVE ALTERNATIVE ENTERTAINMENT Council BOB: Set meeting w/Council's representatives (Diana and Sybill) to include Bill Jensen, VRD, VVTCB, VCBA, and commercial property owners. That's it! CC: Bob McLaurin; Charlie Turnbull; Greg Hall; Joe Russell; John Gallegos; Larry Pardee; Mary Ann Best; Mike Rose; Steve Thompson; Todd Oppenheimer Aug-08-01 14:24 From-VAIL VALLEY FOUNDATION + T-934 P.02/02 F-321 `lAMVALLW FovNIMION Prw,44W W&J41A P August 8, 2001 m arhlo" C"Lus4fla and 1.Ulrr/at-nd=Wa rho Ry Town of Vail Council Members gWu~44y U u) li°"rfe M m Vouan aha W1 valley Town of Vail 75 S. Frontage Road B,%4 Vail, CO 81658 of Ulrocrora Prftd QwAl4u boll A&M,Vw1 Dear Council Members: J,^Lh Bat..= U-4 Mal, $jam doof Hall aft= The purpose of this letter is to inform you that the Vail Valley Foundation supports Q the Vail Alpine Garden Foundation's (VAGF) request to transfer $100,000 from JWL the Gore Creek Trail project (allocated RETT funds) to the Alpine Plaza - Phase 2, Schoolhouse Accessible Garden and Children's Environmental Garden. TLe Vail ~p)111 Garl~rcy aa,rp CWCu Valley Foundation would like to see construction on the lower bench of Ford Park armnAlwalm s`wamba completed and we support VAGF's intention to c.,.,rlete these three gardens by W1111417 b1YDl MWOm the early summer of 2002. Ehuna Kelton 1_~ W-Mv Papa May Psm.Paapler Should you wish to discuss this with me, I invite you to contact me at 949-1999. P1=40 UM, Emain" "rsrsaa<ea. Thank you for your time and consideration. 140-vi suman sonloy silwiml Raanry sla" a err ns Respectfully, J=& War M1 140 :9p1 A9owua1a 8.te WAWCWrnW&WAW J 6 0 1 " wa m44 Ceil Folz SQ CkaakwwaAlla President 1991 Afonotmn Bo. World CAawPaWA" 198V gbrleAOWC Se CAmow..4Pr AFJWoMP&wn A/nanm SU Cl=tc C$..ao qN6 Y-M-rd. PdlCatlan la6mdrpr .0444PlAa W.44 Cµ er,aAdt of r_1 Garold R Fare AmpAUAaarar Nhu Parptox J.sq 6 Brely Fwd dawn. Oolf o-Ex VC1 am-.1. Ju.. W0,14 C1d+ ball batty FuwuWKan ar/wlarrhdr PNWNM ball1"ffft rwaa/ 40*0B rams/ tCl. Bow. 309 tod, colonAo 81658 170-949.19" 1as 9111-`}i"265 wfops®.WI[.riar 1 CuWrrtdo 501 (c) l9J ~anp+ctfu Gnye~~on MEMORANDUM TO: Vail Town Council FROM: Community Development Department DATE: August 21, 2001 SUBJECT: A worksession to review the proposed Arts in Public Places Strategic Plan. Applicant: Arts in Public Places Board, represented by Braun Associates, Inc. Planner: Ann Kjerulf SUMMARY The purpose of this worksession is to allow the Arts in Public Places Board to present their proposed strategic plan. The plan is primarily aimed at providing a mechanism for integrating art into public projects and the impetus for a dynamic public art program in Vail. The plan is not intended to be a regulatory document. However, it is intended to provide recommended actions that may lead to regulatory changes in the AIPP and development review processes. The AIPP Board has presented the draft plan to both the Planning and Environmental Commission and the Design Review Board. The AIPP Board is now seeking input from the Town Council regarding the content of the proposed strategic plan, anticipating that it will return in the near future to have the plan formally adopted. A copy of the proposed Arts in Public Places Strategic Plan has been attached for reference. The memorandum prepared by staff for the PEC has also been attached. 1 TOR OF 1LIL ~t MEMORANDUM TO: Planning and Environmental Commission FROM: Community Development Department DATE: July 23, 2001 SUBJECT: A review of the proposed Arts in Public Places Strategic Plan. Applicant: Arts in Public Places Board, represented by Braun Associates, Inc. Planner: Ann Kjerulf 1. SUMMARY The purpose of this worksession is to allow the Arts in Public Places Board to present their proposed strategic plan. The plan is primarily aimed at providing a mechanism for integrating art into public projects and the impetus for a dynamic public art program. The plan is not intended to be a regulatory document. However, it is intended to provide recommended actions that may lead to regulatory changes in the AIPP and development review processes. Although part of its original request, the AIPP Board is not requesting a formal recommendation from the Planning and Environmental Commission to the Town Council at this time. Instead, the AIPP Board is seeking input from the Planning and Environmental Commission regarding the content of the proposed strategic plan, recognizing that the PEC will be an integral part of a possible future master plan development process. A copy of the proposed Arts in Public Places Strategic Plan is attached for reference. II. STAFF RECOMMENDATION As this is a worksession, staff is not making a recommendation. Should any form of final review become necessary in the future, the staff will forward a recommendation at that time. 1 TOWN OF ME III. DISCUSSION ISSUES A. Reauirements for Public Art Three of the five recommended actions listed on page 2 refer to private development and redevelopment projects. The fifth recommended action is: "Enforce existing Zoning Regulations that may require developers to provide streetscape and public art as mitigation for development impacts and develop new regulations that may require public art on private projects": Staff Response: For clarification, there are currently three zone districts that have requirements for mitigating development impacts. These are the Public Accommodation (PA), Lionshead Mixed Use 1 (LMU-1), and Lionshead Mixed Use 2 (LMU-2) districts. Sections 12-7A-14, 12-71-1-18, and 12-71-18 each state: "Property owners/developers shall also be responsible for mitigating direct impacts of their development on public infrastructure and in all cases mitigation shall bear a reasonable relation to the development impacts. Impacts may be determined based on reports prepared by qualified consultants. The extent of mitigation and public amenity improvements shall be balanced with the goals of redevelopment and will be determined by the Plannina and Environmental Commission in review of development projects and conditional use permits. Substantial off-site impacts may include. but are not limited to. the followina: deed restricted emo/ovee housina. roadwav imorovements. pedestrian wa/kwav imorovements. streetscaoe imarovements. stream tract/bank restoration. loadina/deliverv, public art imorovements. and similar imorovements. The intent of this Section is to only require mitigation for large scale redevelopment/ development projects which produce substantial off-site impacts." As it is written in the Town Code, the mitigation of development impacts may only be applied to large-scale redevelopment/development projects that produce substantial off- site impacts on public infrastructure. Streetscape improvements and public art improvements may be considered substantial off-site impacts. However, it is at the discretion of the Planning and Environmental Commission to determine the off-site impacts of large scale projects. If 'site-integrated art' or 'Percent for Art' were to be required in private development/redevelopment projects, this would require an amendment to the Town Code. The wording in the fifth recommended action could be revised to more appropriately reflect the intention of the Town Code regarding the mitigation of development impacts. For example, the word "enforce" could be replaced with "encourage". 2 M L B. Private Development Proiects The AIPP Strategic Plan, on pages 19 and 20, devotes a section to Private Development Projects. This section refers to the potential for partnerships between the AIPP Board and private entities. It further states that: `The Town and the AIPP Board should encourage developers and property owners to enhance private development with public viewed art in the form of site integration...." This document section also states that: 'The AIPP Board, working closely with citizens and the Community Development Department, may explore expanding the responsibility for public art to other commercial zone districts such as the Commercial Core 1 and Commercial Core 3 districts. Additionally, the AIPP Board may pursue amending the Town's regulations to provide a clear understanding of potential public art responsibilities of large-scale development and redevelopment projects in Vail." Staff response: Community Development staff is amenable to exploring possible code revisions that would further enhance and promote public art in the Town, recognizing that the Town Council would first have to endorse this pursuit. If supported by Council, the Planning and Environmental Commission would have to be heavily involved in a code amendment process. C. Public Private Partnerships The Town of Vail Review Process for Public Projects section, on pages 23 and 24, articulates processes for Percent for Art, Unanticipated Donations, and Public and Private Partnerships. With regard to Public and Private Partnerships, it states that: "It is the responsibility of the Community Development Department, and other Town agencies, to review and consider the impacts produced by these development and redevelopment projects. The Community Development Department should inform developers and landowners of their potential obligations to streetscape and public art improvements as properties are developed or redeveloped." The proposed process for Public and Private Partnerships also suggests that there should be representation by the AIPP Board in meetings involving private projects. 'Additionally, the AIPP Coordinator should continue to be informed of such applications to the Town and be afforded an opportunity to provide input on relevant issues with respect to streetscape and public art opportunities. Another option in the area of coordination that could help to improve the development review process would be to have a representative from the AIPP Board attend meetings involving private projects where public art may be required. " 3 b Staff Response: The first statement emphasizes the responsibility of the Community Development Department during the development review process to inform private developers of their potential obligations to provide public art and/or streetscape improvements. However, the Community Development is not solely responsible for development review. In fact, the development review process is generally shared amongst the Community Development, Public Works, and Fire Departments. The AIPP Coordinator is employed within the Public Works Department, which should already be an active participant in the development review process. The second statement suggests that the AIPP Board should become more involved in the development review process for private development/redevelopment projects. Staff is amenable to the AIPP becoming more involved. However, it should be emphasized that, to date, there has not been an accepted protocol or guideline for incorporating public art into private development projects. This is how public art and streetscape improvement impacts differ from other development impacts including employee housing and traffic. With employee housing and traffic, staff has adopted methodologies for determining employee housing generation requirements and traffic generation resulting from proposed development. In the second statement, staff believes that the words, "may be required", need to be replaced with more appropriate wording such as, "may be encouraged". D. Goals & Obiectives Staff Response: Staff believes that all of the stated goals and objectives are applicable with the exception of Objective 2.3: "Encourage or require private property owners to include public art in the redevelopment of properties throughout the Town." Staff believes that the words "or require" should be eliminated from this statement. At this point in time, the Town Code does not mandate that private property owners include public art in redevelopment projects. Furthermore, the objective is confusing given the contradiction between the meaning of the words, "encourage" and "require". 4 BAIVIBIRAUIN ASSOCIIAinis, IINC. PLANNING and COMMUNITY DEVELOPMENT MEMORANDUM TO: Town Council FROM: Vail Art In Public Places Board, represented by Braun Associates, Inc. DATE: August 15, 2001 5UBJECT: Art In Public Places Strategic Plan Attached 15 a draft copy of the proposed Art In Public Places 5trategic Plan. The Town of Vail Art in Public Places (AIPP) Board, in conjunction with other Town boards, commissions, focus groups, and interested citizens, has developed this strategic plan to guide the Art in Public Places (AIPP) Program in Vail. The strategic plan describes many of the existing AIPP Programs such a5 temporary art exhibitions and the town's art collection. It also outlines the future direction for Art in Public Places including funding mechanisms and AIPP'5 intention to promote site-integrated art in the Town of Vail. 51te-integrated public art 15 artwork that 15 incorporated into our daily experience by including art elements in public infrastructure such 015 paving materials, street furniture, lampposts, and recreation facilities. 51te-integration of public art focuses public art away from simple placement of sculpture in public spaces to a focus on creativity with elements of our landscape that can be functional a5 well a5 artistic. The strategic plan describes in detail this program and how it might be implemented. The percent for art program is one funding solution for the AIPP Program discussed in the Plan. Currently, there is no consistent source of funding for the implementation of the AIPP Program. The AIPP Board relies upon the discretion of the Town Council to provide funding for specific art projects. The percent for art program would require that a percentage of the overall budget for public, capital 12roject5, such a5 a 5treet5cape improvement project, be set aside for public art Improvements. These funds could either be used directly in the proposed project or set aside for a future project. In this way, as public project5 are developed in the conceptual stages, public Edwards Village Center, Suite C-209 Ph. - 970.926.7575 0105 Edwards Village Boulevard Fax - 970.926.7576 Post Office Box 2658 www.braunassociates.com Edwards, Colorado 81632 art is considered as an element of those improvements and not something added after the fact. This program 15 further described in the Strategic Plan. We are seeking your preliminary input on the direction being pursued by the Art In Public Places Program and the overall content of the AIPP Strategic Plan. The plan is still in draft form. Final format, layout, and photography are still being developed and therefore we ask that you ignore these elements when reviewmcg the plan. TOWN OF VAIL ART IN PUBLIC PLACES STRATEGIC PLAN DRAFT Revised August 147 2001 Public art has the unique potential to encourage the public to realize their voice-their power-in the public sphere. Erika Doss Spirit Poles and Flying Pigs: Public Art and Cultural Democracy in American Communities (1995) Acknowledgements The Art in Public Places Strategic Plan is the result of several years of public input, creative thinking, and hard work by the AIPP Board and other involved parties. The Vail AIPP Board would like to acknowledge the input and wisdom of the following groups and individuals who helped make this document and its implementation a reality. Vail AIPP Board Vail Town Council Kathy Langenwalter Ludwig Kurz, Mayor Jonathan Greene Sybill Navas, Mayor Pro-Tem Nancy Sweeney Diana Donovan Kyle Webb Kevin Foley Sherry Dorward Greg Moffet Barbie Christopher Chuck Ogilby Alan Kosloff Rod Slifer George Lamb Diane Golden Design Review Board Sybill Navas Clark Brittain, Chairman Bill Pierce, Vice-Chairman Planning and Environmental Commission Hans Woldrich Galen Aasland, Chairman Andy Blumetti John Schofield Charlie Acevedo Brian Doyon Diane Golden Consultants Chaz Bernhardt Dominic Mauriello, Braun Associates, Inc. Doug Cahill Thomas Braun, Braun Associates, Inc. Dick Cleveland Andy Dufford, Artscapes, LLC. Simon Zalkind, Public Art Advisory Town Staff Services Leslie Fickling, AIPP Coordinator Ann Kjerulf, Town Planner Strategic Plan Task Force Nancy Sweeney Kyle Webb Jonathan Greene Kathy Langenwalter Leslie Fickling Table of Contents 1. EXECUTIVE SUMMARY 1 RECOMMENDED ACTIONS 2 11. INTRODUCTION 3 111. OPPORTUNITIES FOR PUBLIC ART IN VAIL 6 A. SITE-INTEGRATED ART 6 B. COMMISSIONED OR ACQUIRED ART 18 C. TEMPORARY PUBLIC ART 18 D. PRIVATE DEVELOPMENT PROJECTS 19 IV. IMPLEMENTATION ACTIVITIES 21 A. FUNDING MECHANISMS 21 B. TowN OF VAIL REVIEW PROCESS FOR PUBLIC PROJECTS 23 V. GOALS AND OBJECTIVES .........................................................................26 VI. RELATIONSHIP OF STRATEGIC PLAN TO TOWN PLANNING DOCUMENTS28 VII. STRATEGIC PLAN ADOPTION PROCESS 31 A. PUBLIC INPUT 31 B. ADOPTION ...............................................................................................31 C. AMENDMENTS TO THE PLAN 31 I. Executive Summary The Town of Vail Art in Public Places (AIPP) Board, in conjunction with other Town boards, commissions, focus groups, and interested citizens, has developed this strategic plan to guide the Art in Public Places (AIPP) Program in Vail. The strategic plan describes many of the existing AIPP Programs such as temporary art exhibitions. It also outlines the future direction for Art in Public Places including funding mechanisms and AIPP's intention to promote site-integrated art in the Town of Vail. Site-integrated public art is artwork that is incorporated into our daily experience by including art elements in public infrastructure such as paving materials, street furniture, lampposts, and recreation facilities. Site-integration of public art focuses public art away from simple placement of sculpture in public spaces to a focus on creativity with elements of our landscape that can be functional as well as artistic. The strategic plan describes in detail this program and how it might be implemented. The percent for art program is one funding solution for the AIPP Program. Currently, there is no consistent source of funding for the implementation of the AIPP Program. The AIPP Board relies upon the discretion of the Town Council to provide funding for specific art projects. The percent for art program would require that a percentage of the overall budget for public, capital projects, such as a streetscape improvement project, be set aside for public art improvements. These funds could either be used directly in the proposed project or set aside for a future project. In this way, as public projects are developed in the conceptual stages, public art is considered as an element of those improvements and not something added after the fact. This program is further described in this document. Art in Public Places Strategic Plan - Draft Recommended Actions 1. Implement site-integrated public art throughout the Town of Vail. 2. Adopt an Ordinance implementing a percent for art program on public improvement projects. 3. Implement an administrative process to ensure AIPP involvement on development and redevelopment projects throughout Vail. 4. Encourage and strengthen relationships with private landowners and developers in order to incorporate artistic elements of development and redevelopment projects. 5. Enforce _..:4Cng Zoning Regulations that may require developers to provide streetscape and public art as mitigation for development impacts and develop design guidelines that encourage public art on private projects. Art in Public Places Strategic Plan - Draft 2 II. Introduction "Vail is a Town with a unique natural setting, internationally known for its natural beauty, alpine environment, and compatibility of manmade structures with the environment. These characteristics have caused a significant number of visitors to come to Vail with many visitors eventually becoming permanent residents participating in community life" (Chapter 11, Vail Design Review). -iW The founders of Vail originally planned the Town with a vision to make it memorable and strict guidelines were developed to make Vail ~ ,~R1 a memorable and unique community and #9 TIN vacation destination. Much of the success of - it Vail as a resort and as a community has been q.11 e a direct result of this original concept. Over the years this vision has manifested itself in Town policies and regulations used to direct growth and development. Some forty years later the Town has fully developed and is now undergoing a period of revitalization or renaissance. As buildings, streets, and public plazas are reborn, Vail has the opportunity to inject new life into the everyday experience of the resident and guest by using the resources offered by the Town's Art in Public Places Program. The Town of Vail's Art In Public Places (AIPP) Program was officially adopted in] 992 to "promote and encourage the development and public awareness of fine arts." The ordinance adopting the AIPP program and establishing an AIPP Board (Ordinance No. 7, Series of 1992) was based on the Art in Public Places Program Policies and Guidelines adopted in July of 1989. The AIPP Board and the AIPP program were further refined in 1996 (Ordinance No. 10, Series of 1996). The 1996 amendment established the eleven-member AIPP Board, as it exists today. The AIPP Program Policies and Guidelines describe the process and criteria to be used to evaluate potential public art pieces and projects. These Guidelines also detail the administration of the AIPP Board and program. The AIPP Board is the governing body overseeing and maintaining all public art installations in the Town. The current AIPP Program focuses largely on commissioning art pieces for specific locations within the community and providing for the placement of temporary art sculptures on loan from galleries throughout the Town. The AIPP program has relied upon the generosity of artists and galleries to provide temporary art and the Town Council to fund specific art projects. I Art in Public Places Strategic Plan - Draft 3 This Strategic Plan establishes a solid direction for the AIPP Program as well as proposed funding sources for AIPP Program activities. The Strategic Plan provides direction for the AIPP Program including site-integrated art, private development integrated art, and _ funding mechanisims for art, r. Lai Wl"W well as, element- - 1 Many public arr p-ogra s throughout the country ha,. evolved from programs that place art sculptures within a community to weaving public art into the everyday experience R. of a community. This evolution reflects the idea that artwork = and public landscape do not have to be separate ideas; rather they can be developed as one integrated concept. Site-integrated art can be as simple as: • Using creative or interesting materials and patterns in the paving of sidewalks, • Creating unique and interesting benches, or • Involving an artist in the design of a gate, fence, or playground equipment. This type of public art creates lasting impressions on those who experience it and makes Vail a distinctive town. Site-integrated art does not have to be limited to public projects. The opportunity exists to have private landowners with proposed improvements adjacent to public spaces create unique and memorable streetscape improvements, landmark features, or other opportunities to place art on private property. This strategic plan addresses consistent funding of AIPP programs through a new approach for funding art in Vail called percent for art. This funding mechanism allows the Art In Public Places Program to establish a stable funding source by requiring the Town of Vail to dedicate a percentage of its budget for public improvement projects to art. This will allow a dedicated funding source to be available to permit Vail's public spaces and buildings to be redeveloped with attention to uniqueness and creativity; thus changing the way the community views capital projects. Art in Public Places Strategic Plan - Draft 4 All of the concepts developed in this Strategic Plan help to implement the mission and vision statements of the Vail AIPP Board: Vision: Enrich our community through public exposure to the arts. Mission: To develop artistic projects and programs that involve and educate the community and enhance its vitality. The following is a definition of public art as used by this strategic plan. Public art or Art in Public Places, defined in its broadest sense, is any original creation of visual art that is: ? Acquired with public monies, ? Acquired with a combination of public/private funding, ? Donated or loaned to the Town's Art in Public ; Places Program, or ? Privately sponsored artwork that is located on publicly owned land. I 10th Mountain Division Memorial Public art may also be artwork that is created or on display on private property to be viewed by the general public. Examples of public art include, but are not limited to: • Paintings of all media, including both portable and permanently affixed works such as frescoes and murals; • Sculpture of any form and in any material or combination of materials. This includes statues, monuments, fountains, arches, or other structures intended for omamentation or commemoration; • Crafts and folk artworks in clay, fiber, textiles, glass, wood, metal, mosaics, plastics, and other materials; or • Site-integrated artwork created by landscape designers and artists which includes landscapes and earthworks, integration of natural and man made materials, and other functional art pieces. Site-integrated works may include building features, gates, street furniture, and paving materials. Art in Public Places Strategic Plan - Draft 5 III. Opportunities for Public Art in Vail This section describes the opportunities for establishing public art in Vail. Site-integration, a new concept for Vail, is being introduced and defined. Additionally, the existing programs of the Art In Public Places Program are being described by this document. A. Site-integrated An The aesthetic character of the built environment is largely shaped by necessity. Increasingly however, visionary planners, landowners, developers, architects, government agencies, tourism boards, and community associations are recognizing and seizing opportunities to enhance and redevelop the aesthetic character of public places and improvements. Artistic elements incorporated in the w' design of public spaces gives, the Town the opportunity to 4 } create creative streetscapes z' while at the same time making the spaces functional. ,7 4 ti ~ r, This strategic plan focuses the AIPP Program toward the creation of special environments. This approach, consistent with national trends in public art, is termed site-integrated public art, which is the creation of art through common everyday public improvements. Site-integrated art is the process of weaving creative and artful features into such things as paving, sidewalks, public benches, lampposts, gates, and landscape features. For example, instead of paving a sidewalk with concrete, the Town might vary the paving materials or pattern, colors, textures, and introduce designs in the pavement. Art in Public Places Strategic Plan - Draft 6 Examples of Site Integration The following is a broad list of places and ideas for integrating public art. This list emerged from site visits, feedback from the local focus groups and meetings with town staff, the Design Review Board, the Planning and Environmental Commission, and the Town Council. The graphics in this section help to describe the opportunities for creating public art. While some of the photos are examples from other towns and cities throughout the country, the types of art and quality of art shown in these pictures could be incorporated into Vail's built environment. 1. Paving The 1991 Town of Vail Streetscape Master Plan recognizes and addresses the importance of quality hardscape in Vail. This plan calls for a continuity of surfaces throughout town. Exceptions to this standard paving are special areas designed to prevent monotony and create accent. These accent areas are where creative designers can best contribute. The Town continually upgrades and repaves sidewalks, plaza spaces, and streets throughout the town. The introduction of artwork in the pavement, use of varied paving materials, color and texture are simple ways to create a special feeling about our environment without the vertical - space commonly - needed for art. = Because the climate and snow removal are r a - so destructive to hardscape surfacing integrated art paving requires rigorous material selection and limited application. Unique paving treatment can create interest and a sense of place Art in Public Places Strategic Plan - Draft 7 Possible areas of focus: • The pedestrian connection between Lionshead and Vail Village • Heated arrival points • Main core areas of the Town • Pedestrian exits of parking structures • Stair risers on parking structures • Major intersections 2. Walls and Fences Retaining walls are common features in mountain towns. In addition, cast concrete walls are very much a part of standard building practice. In Vail, many of these walls are faced in stone _ making them more attractive and compatible with the alpine character of the town. Another option for treating walls is to introduce artistic methods A such as mosaic, creative painting, staining, sandblasting, murals, and sculptural concrete. r of art in walls Unique wall treatments offer another alternative for enhancing the aesthetics of the town. Temporary construction fences and barriers present opportunities for the _ AIPP Program to work with s 12 local school children or artists to create playful designs and artwork on improvements that are ordinarily sterile or industrial. F - Art in Public Places Strategic Plan - Draft 8 Existing parking structure wall - Opportunity for public art Possible areas of focus: -New and existing retaining walls, mom: planter/site walls, and structural walls{ -Sound walls on 1-70 -Exterior walls on Village and Lionshead parking structures -,Interior walls and entrances of parking structures •1-70 underpasses *Construction fencing and barriers *Building facades Artistic fence/wall treatment 3. Trails and Paths One of the unique features of Vail is the extensive area devoted to pedestrians. The Village core, Lionshead, streamwalks, and the recreation paths that run the length of town provide opportunities for } walking and bicycling. This trail system is an asset; however, pedestrians x and cyclists are often unable to determine where they are in relation to ~r major landmarks and destinations while on these trails. The most consistent response from citizen feedback is the need to link and enhance the trail system. As trail markers, directional signage and ` pedestrian bridges are redeveloped, the town has the opportunity to add uniqueness and quality to the experience of those using the trails. This can be done with trail markers etched in stone or interesting paving patterns that provide the clear direction of travel and locations of primary destinations within the Town. Trail marker using natural y' f materials Possible sites and opportunities: -,Pedestrian overpasses (existing and new) •Frontage road bicycle/pedestrian paths -Pedestrian ways to Town from parking structures Art in Public Places Strategic Plan - Draft 9 •Town access routes to hiking and biking trails •Pedestrian routes between the Village and Pedestrian bridge opportunity for art Lionshead Recreation paths •Trails to Ford Park and the amphitheater *Trail markers *Directional signage and maps *Directional paving patterns 4. Seating Seating plays an important role by providing - places for people to pause, gather, rest and take in the view. As seating areas are created, the Town has the opportunity to _ provide artistically inspired seating that is compatible with the natural setting, unique, memorable, and even whimsical. Art in Public Places Strategic Plan - Draft 10 Possible areas of focus: ,f • Along major pedestrian corridors' and activity areas within the Lionshead and Vail Village core areas • Public plazas • Bus stops Bridges (pedestrian and vehicular) • Public parks • Along recreational paths and at Example of Town's existing seating and paving trailheads treatments Art in Public Places Strategic Plan - Draft 1 1 AMM: f_ ~ , 1 f l 1 [ a ~•3 4 Example of railing or fencing using artistic elements 5. Bridges and Railings As the town replaces or enhances bridges, artists and designers can become involved by designing railings, accents or even the entire bridge. The artistic treatment of railings can extend beyond bridges. Balcony rails, stair handrails and queuing rails can all be enhanced through creative treatment. Possible areas of focus: 'NOOK • Pedestrian bridge and skiers bridge in Lionshead (VA property) - -Pedestrian overpass on 1-70 •AII pedestrian, trail, and skiers' - bridges Vail's pedestrian overpass is an opportunity • Stair railings for integrated art • Deck railings t' Fence rail developed into artistic form Art in Public Places Strategic Plan - Draft 12 6. Utilities and Street Furnishings Trash cans, newspaper dispensers, electric transformer boxes, air vents, and manhole covers are all part of the infrastructure of any town. These utilities are conceived of as purely functional and their visual impact is often overlooked. Artists and designers can help rethink and redesign these elements so that the infrastructure contributes to the look and experience of the place. As streetscapes and utility facilities are replaced or upgraded, public art can be introduced to conceal or accentuate these elements. SOL- Existing Town bus stop presents opportunity for public art - P= Illll~ : _ - ems.. --m - M1 Telephone "booth" developed with a'Y~3d natural materials This shelter is an example of how integrated art can be subtle and unique Art in Public Places Strategic Plan - Draft 13 Possible areas of focus: , t • Bus stops • Trash cans • Newspaper dispensers • Transformer and switching boxes ~.y • Parking structure air vents- r • Traffic control gates • Bike and ski racks • Ticket booths • Water intake and pumping facilities - Light poles and fixtures • Manhole covers Custom street lamp and integrated street paving t: € rr,__ _ y~ ~F Example of how an air duct could ( Industrial air vent at Vail's parking be developed 1 structure could be redeveloped as art work Art in Public Places Strategic Plan - Draft 14 7. Recreation Play is at the core of the Vail experience. - Facilities for recreation should embody a playful spirit. Pirate Ship Park is an excellent example of the playful spirit being introduced = - co a park setting. Park designers can participate in the design of new areas and play equipment and/or create elements to enhance existing facilities. Play structure/sculpture developed in a park setting Possible areas and opportunities of focus: • All public parks and places X Jr. • Kayak area • Skateboard park • Civic Centers • Dobson Ice Arena • Play equipment • Sculpture Ptarmingan play sculpture - Ford Park ` • Seating facilities 8. Landmarks and Portals A landmark is a significant architectural element that visitors to Vail can identify and remember. Landmarks signify important points of entry, turning points, and critical intersections in the pedestrian network. Landmarks also identify destinations and visual reference points. Landmarks and portals are integral to an overall way finding system. People tend to think of landmark features as buildings and structures, but they can also include plazas, intersections, fountains, works of art, and unique natural features. Site integrated art can help create landmark features by creating unique spaces and building improvements that people are able to easily identify and remember. Art in Public Places Strategic Plan - Draft 15 Possible sites and opportunities for landmark improvements: • Intersection of Vail Road and Meadow Drive • Major entries to Lionshead pedestrian mall • Vista Bahn ski yard • Intersection of Willow Bridge Road and East Meadow Drive (Crossroad's area) • Highway exits • Fountains, sculpture, and paving Insert photos here 9. Information Sites and Facilities Many visitors make their way to Vail each year and many of these visitors are here for the first time. These newcomers do not have a sense of how Vail works and require the means to find their way. Way finding requires more than good street signage. Subtle cues, locator maps and significant landmarks are all important indicators that help people learn their way through a new town. Focus groups and Town leaders have expressed a need to enhance the sense of arrival and way finding in Vail. Integrated art elements can be a part of an effective orientation program. These elements range from sculptural sign holders and trail markers to artistic gateways and monuments that become significant landmarks. The Town has adopted and is implementing a way finding and signage program that will greatly enhance the guest's ability to navigate through the Town. Public art can augment the i signage system by creating memorable places and features that pedestrians can use to remember where they have been and determine where they want to go. Checkpoint Charlie information center - Gore Creek Drive Art in Public Places Strategic Plan - Draft 16 Possible areas of focus and opportunities: • Highway exits • Landmarks on frontage roads • Important intersections • Portals to Vail Mountain • Parking structures • Infonnation booths • Recreation paths • Trail markers • Signs and Icons • Way finding maps • Pedestrian signage in the Village and Lionshead • Parks Insert photos Art in Public Places Strategic Plan - Draft 17 B. Commissioned or Acquired Art One of the opportunities for public art is the current program of commissioning site-specific sculptures, the direct purchase or donation of an art object. A commissioned work of public art typically involves selecting an established artist to develop a piece of artwork for an identified location. Typically, the artwork responds to the site's functional context as well as to `r its architecture, its location, its relationship to the adjacent terrain, _ and its social context. The Town may wish to consider the acquisition or donation of a renown piece of sculpture. In that case, the artwork itself would become the destination and an integrated element `=1 of an existing or newly developed space. Works of art are those acquired as gifts or through direct purchase. The AIPP Board should be Me- sensitive to the meaning and effect of Kaikoo III placing a work of art in a particular context, location, and circumstance. The Board, with the assistance of the AIPP Coordinator, is entrusted to make a recommendation regarding the requirements of a given project. The Board's administrative policies and selection and placement criteria are further detailed in the AIPP Program Policies and Guidelines. Examples of Commissioned or Acquired Art: Photos to be inserted here. C. Temporary Public Art Art in Public Places Strategic Plan - Draft 18 At present, fourteen exterior sites are available within Vail Village and Lionshead for the temporary display of artwork. Each site was carefully selected for its visibility and access to both visitors and residents of the Vail Valley. This program is designed to enrich the community and provide exposure to artists working within the sculptural realm. The selected artwork must exemplify commitment to quality and innovation. The Temporary Art Program was designed to create a mutually beneficial partnership between the Town of Vail and artists working both within and outside of the community. Selected artists will enter into a standard lease agreement with the Town of Vail for each piece of artwork proposed for a site. The length of the lease may be for six months or one year. A two-percent sales commission will be collected for any artwork sold. These AIPP policies are further detailed in the AIPP Program Policies and Guidelines. Examples of Temporary Art: Photos to be inserted here. D. Private Development Projects Another opportunity for public art is the creation of partnerships with private landowners and developers. As private development and redevelopment in Vail continues, there is the potential for public art opportunities to evolve from a partnership between the AIPP Board and private entities. Visual enhancements or works of art that may emerge from these developments may greatly contribute to our community's aesthetic and pedestrian experience and cultural awareness. When one considers the size and scale of the Town and its myriad of offerings, the boundary between public and private spaces is really a conceptual distinction not recognized by the typical observer. With this in mind, the Town and the AIPP Board should encourage developers and property owners to enhance private development with publicly viewed art in the form of site integration, landmark development, architectural enhancement, sculpture, and other techniques described in this document. Art in Public Places Strategic Plan - Draft 19 The Town has adopted regulations in three zone districts that require a developer or landowner seeking redevelopment to consider potential off site impacts including streetscape and art opportunities. The AIPP Board, working closely with citizens and the Community Development Department, may explore expanding the responsibility for public art to other commercial zone districts such as the Commercial Core 1 and Commercial Core 3 districts. Additionally, the AIPP Board may pursue amending the Town's regulations to provide a clear understanding of potential public art responsibilities of large-scale development and redevelopment projects in Vail. Art in Public Places Strategic Plan - Draft 20 IV. Implementation Activities This section describes the recommended activities necessary to fully implement this strategic plan. These activities include adopting a new review process for public projects that involves the AIPP Board and the adoption of a new and stable funding source for public art known as percent for art. A. Funding Mechanisms a) Percent for Art Requiring percent for art on public projects is not a new concept in the United States. Cities, Towns, and States around the country have been implementing similar programs and ordinances since the State of Hawaii, City of San Francisco, and other communities pioneered the concept in the 1960's. Cities such as Austin Texas, Greeley Colorado, Denver Colorado, and Seattle Washington are just a few of the hundreds of communities with percent for art programs. Public improvement projects, involving streetscapes, roads, pedestrian trails, public buildings, parks, and bridges, have major impacts on the aesthetics and quality of our environment. Therefore, these types of projects are targeted for the inclusion of public art and in many cases site-integrated public art. The public art enhancements of the project are funded by requiring that a percentage of the total project budget be set aside for artistic improvements. Many communities require I% to 2% of the total budget to fund the art components of a public project. Some communities limit application of the percent for art program to projects with budgets over a set amount and cap the amount available for a specific project. All percent for art ordinances include criteria for determining which public projects are appropriate for inclusion in the program. These criteria are generally based on the visibility of the improvements. For example, utility projects that are completely underground may be excluded. The funds are usually utilized directly within the specific project; however, some Art in Public Places Strategic Plan - Draft 21 programs include provisions for reserving or pooling the funds of several projects to fund another priority public art project. The AIPP Program has never enjoyed a stable and reliable funding source for public art installations or the administration of the program. Without a stable funding source like percent for art the program is less effective in supporting the Town's image as a world-class resort and community. b) Direct Town Funding The Town Council has provided funding to cover the costs of the administration of the AIPP Program and the AIPP Coordinator position within the Public Works Department budget. Additionally, the Town Council has directly funded several public art projects. Generally, the AIPP Board must request this funding as a supplemental appropriation as public art projects to-date have rarely been considered in the overall budget process for the Town. This process makes it difficult for the AIPP Board to plan for new projects and tends to be an unstable method of funding public art projects. c) Temporary Donations of Art A temporary donation of artwork is another area that has been explored and implemented successfully in the past. The temporary donation of art allows the community to take advantage of artwork it may not otherwise be able to afford to commission. It also allows for a variety of art pieces to be displayed over the course of a year or a season. The temporary art program is regulated by the program guidelines and policies adopted by the AIPP Board. d) Donations and Gifts Donations and gifts have helped fund or provide for public art in the Town. The acceptance of donations and gifts is further regulated by the program guidelines and policies adopted by the A* Spirit of the Skier- Donation Art in Public Places Strategic Plan - Draft 22 AIPP Board. This program will remain a source of funding and acquisition. e) Fund Raising and Grants Fund raising and grants may be other sources of funding for public art projects in the Town of Vail. For fund raising to be truly effective there would need to be a commitment of staff and financial resources. Efforts to have the community participate financially in the promotion of art may be a means of funding art. f) Real Estate Transfer Tax (RETT) Another opportunity to fund public art is the Real Estate Transfer Tax. The stated purpose of these funds is to acquire, improve, maintain, and repair real property for parks, recreation, and open space. The funds may also be used for construction, maintenance, or repair of park and recreation buildings and construction, maintenance and landscaping recreation paths. Public art, as long as completed in conjunction with these stated purposes, may be funded utilizing RETT funds (i.e., site-integrated art - artful benches and paving materials are utilized in the construction of a recreation path, artistic elements incorporated into site furnishings, custom designed play equipment, etc.). RETT funds may be the source of the percent for art funds on a park/trail related development or redevelopment project. B. Town of Vail Review Process for Public Projects I . Proposed Process for Percent for Art The proposed process for implementing Town of Vail public art projects is tied to site-integrated art and the percent for art program. The proposed process is to allow the AIPP Board to review annually the list of capital improvement projects. The Board, using specific criteria to be developed in an ordinance, would make a recommendation on which capital public projects meet the criteria for an AIPP project. The Town of Vail would be required to incorporate public art and thus provide funds in the form of a percentage of the overall project budget for art improvements. Art in Public Places Strategic Plan - Draft 23 The Town Council would have the option of applying the percent for art allocation to every project, certain types of projects, or deferring the funding by pooling the AIPP funds of several projects to complete another specific art project. The AIPP Board would work with Town staff as well as a selection committee made up of stakeholders, neighbors, and other citizens that would assist the Town with types of art improvements to be included in a project and help to identify an appropriate artist. The AIPP Coordinator would also be involved early in the conceptual stages of a capital project so that as Requests for Proposals are developed, the notion of involving a designer or artist in the project is properly conveyed. This process will be further detailed in the development of an ordinance for percent for art following the adoption of this strategic plan. 2. Unanticipated Donations Periodically the Town of Vail or the AIPP Program will receive donations of artwork that are unanticipated. Donations of artwork are subject to the same policies and criteria of the AIPP Program as any other work of art being considered by the AIPP Board. The AIPP Board has the discretion, subject to the program policies, to accept or reject public exhibition of any work of art donated to the Town for public art purposes. I Public and Private Partnerships The Town has adopted regulations in three zone districts that require a developer or landowner seeking redevelopment to consider potential off- site impacts including streetscape and art opportunities. It is the responsibility of the Community Development Department, and other Town agencies, to review and consider the impacts produced by these development and redevelopment projects. The Community Development Department should help to infonn developers and landowners of their potential obligations to streetscape and public art improvements as properties are developed or redeveloped. Additionally, the AIPP Coordinator should continue to be informed of such applications to the Town and be afforded an opportunity to provide input on relevant issues with respect to streetscape and public art opportunities. Another option in the area of coordination that could help to improve the development review process would be to have a representative from the AIPP Board attend meetings involving private Art in Public Places Strategic Plan - Draft 24 projects where public art may be required. This action would help with the communication between the AIPP, the PEC or DRB, and the applicant. A formal administrative process for such AIPP involvement should be developed by the Town to allow for formal AIPP review using adopted guidelines. Further, the AIPP may seek to amend Town regulations, design guidelines, and other commercial zone districts through the ordinance approval process to clarify and encourage public art on certain types of private projects. Art in Public Places Strategic Plan - Draft 25 V. Goals and Objectives The following list of goals and objectives describe the guiding ideals for the AIPP Program and the Town of Vail. These polices should be referred to when making decisions about program direction and when pursuing public art projects throughout the Town. Goal 1: Integrate the creative work of artists into public projects to thereby improve the tourist's experience and the economic vitality of the Town through the enhancement of public spaces in general and the pedestrian landscape in particular. Objective 1.1: Provide site-integrated art within streetscape improvements on public projects. Objective 1.2: Identify logical locations and sites for landmark art features, large monuments, fountains, and plazas within the Town. Objective 1.3: Adopt a percent for art ordinance that requires a percentage of the budget allocated to a public improvement project go directly to fund a public art component. Goal 2: Create a visually and functionally superior environment for Vail's residents and visitors. Objective 2.1: Implement the site-integrated art program on public projects. Objective 2.2: Continue to encourage the siting of public art pieces throughout the Town of Vail on both public and private lands. Objective 2.3: Encourage private property owners to include public art in the redevelopment of properties throughout the Town. Objective 2.4: Seek public art projects that reference the recreational, international, and unique character of the Town and region. Art in Public Places Strategic Plan - Draft 261 Goal 3: Reinforce Vail's relationship to the natural alpine landscape. Objective 3.1: Seek public art improvements that include natural landscape features and elements found in the local area. Objective 3.2: Provide site-integrated art to allow for the appreciation of the natural landscape. Art in Public Places Strategic Plan - Draft 27 VI. Relationship of Strategic Plan to Town Planning Documents The provision of public art and community aesthetics has always been one of the cornerstones of Vail's development. This is evidenced in many of the physical improvements as well as through many of the Town's land use planning documents. The following sections document the relevance of this planning document to others adopted and utilized by the Town. 1. Vail Village Master Plan The Vail Village Master Plan provides stated goals about how Vail should develop to enhance the pedestrian experience and strengthen the experience of the tourist. These stated goals match many of those goals being established by the AIPP Strategic Plan. Public art is an element of the landscape that can assist the Vail Village in the achievement of goals by making the village experience both unique and rich. The following excerpts from the Vail Village Master Plan mirror the AIPP Program goals. "As the physical development of the original Village began to take place in the early 1960's, so too did its unique character. The free form layout of the streets and the human scale expressed by many of its earliest buildings began to establish a pleasant pedestrian environment. As the Town grew, the development of numerous outdoor dining decks and public plazas served to strengthen the pedestrian experience. More than anything else, it was the emphasis on the pedestrian that contributed to the unique character and charm of Vail Village." The existing Vail Village Master Plan addresses the current situation - it's inconsistencies as well as its promise. That Plan provides six goals as a framework for guiding public improvements as well as private sector development for the entire Vail Village area. The six goals are: • Encourage high quality redevelopment while preserving the unique architectural scale of the village in order to sustain its sense of community and identity. • To foster a strong tourist industry and promote year-around economic health and viability for the Village and for the community as a whole. Art in Public Places Strategic Plan - Draft 28 • To recognize as a top priority the enhancement of the walking experience throughout the Village. • To preserve existing open space areas and expand green space opportunities. • Increase and improve the capacity, efficiency, and aesthetics of the transportation and circulation system throughout the Village. • To ensure the continued improvement of the vital operational elements of the Village. 2. Lionshead Redevelopment Master Plan The Lionshead Redevelopment Master Plan recognizes the need for the integration of art into public spaces. This plan contains the following statement in Chapter 6: Site Design Guidelines: An objective of the community is to enhance the beauty of our environment by incorporating quality visual art in highly accessible and visible places, both privately and publicly owned, for the enjoyment of residents and guests. The master plan encourages art installations as permanent elements integral to the design of exterior spaces, architectural components, site furnishings, and paving. Artistic site furnishings and accessories could include, but are not limited to, benches, railings, bike racks, ski racks, signage, trash receptacles, lighting and utilities. Art is particularly effective in activity areas, at entrances, at the intersections of pedestrian corridors, and where views terminate. Art that is interesting and specific to the regional context of the valley is encouraged. Interactive artwork that can be enjoyed by both children and adults, such as found in the Boulder pedestrian retail mall, is highly encouraged. Artwork accessible to the public must be constructed of durable materials and be easy to maintain. I Streetscape Master Plan An integrated approach to public art is also most in keeping with the 1991 Town of Vail Streetscape Master Plan. The Streetscape Master Art in Public Places Strategic Plan - Draft 29 Plan emphasizes the importance of craftsmanship and creative design and cites the importance of public art as a part of the pedestrian experience. The concept of site-integrated art is already a concept endorsed by the Town as the Streetscape Master Plan states that: "Public art should not be limited to free-standing sculpture. Art can and should be incorporated into the design of common streetscape elements such as a bench, a planter wall, (or) tree grate." The section of the streetscape plan that outlines site furnishings also advocates an artistic approach. The plan states that site furnishings (manhole covers, benches, light fixtures, and trashcans) offer another opportunity for the introduction of public art and that this approach could be adapted for Vail and the result would be a fun, novel design that would enhance the streetscape. The Streetscape Master Plan also calls out specific locations for art. The Plan earmarked three plaza and feature sites in the East Village, and a new site in the village core at Willow Bridge and Gore Creek Drive. Moving west, the streetscape plan marks five art locations along East and West Meadow Drive as well as a final location on East Lionshead Circle. These sites should not simply be thought of as places to put a sculpture. All have the potential to become fully integrated works of art if undertaken as a part of the redesign and construction of the streetscape. Art in Public Places Strategic Plan - Draft 30 • VII. Strategic Plan Adoption Process This section describes the formal Town of Vail review process utilized to obtain approval of this document. The section also describes the process by which this document may be amended in the future. A. Public Input In 1998 the AIPP Board hired the firms of Artscapes, LLC and Public Art Advisory Services to initiate the strategic planning process including drafting portions of the strategic plan and conducting interviews and public workshops in order to introduce the concept of site-integrated public art and understand how the community viewed public art. Community leaders, arts activists, residents, civic leaders, and planning professionals all participated as focus groups in these workshops so that varied opinions and views would be solicited. The consultants also conducted worksessions with the Town's Design Review Board, Planning and Environmental Commission, and Town staff to help understand the perspectives of these groups. Ultimately, Braun Associates, Inc. was hired to work with the AIPP Strategic Plan Taskforce to bring all of this input and work together in this strategic-planning document. B. Adoption The formal Town review process utilized for the review and adoption of this strategic plan was as follows: • Review and recommendation by AIPP Board to the Town Council • Review by the Planning and Environmental Commission to the Town Council • Review and adoption by resolution by the Town Council C. Amendments to the Plan Town Council may adopt amendments to the plan by resolution upon a recommendation from the AIPP Board. AIPP Master Plan #9 - TC - revision 8-14-Ol.doc Art in Public Places Strategic Plan - Draft 31 10 TOWN OF VAIL ART IN PUBLIC PLACES STRATEGIC PLAN DRAFT Revised August 14, 2001 Public art has the unique potential to encourage the public to realize their voice-their power-in the public sphere. Erika Doss Spirit Poles and Flying Pigs: Public Art and Cultural Democracy in American Communities ( 1995) Acknowledgements The An in Public Places Strategic Plan is the result of several years of public input, creative thinking, and hard work by the AIPP Board and other involved parties. The Vail AIPP Board would like to acknowledge the input and wisdom of the following groups and individuals who helped make this document and its implementation a reality. Vail AIPP Board Vail Town Council Kathy Langenwalter Ludwig Kurz, Mayor Jonathan Greene Sybill Navas, Mayor Pro-Tern Nancy Sweeney Diana Donovan Kyle Webb Kevin Foley Sherry Dorward Greg Moffet Barbie Christopher Chuck Ogilby Alan Kosloff Rod Slifer George Lamb Diane Golden Design Review Board Sybill Navas Clark Brittain, Chairman Bill Pierce, Vice-Chairman Planning and Environmental Commission Hans Woldrich Galen Aasland, Chairman Andy Blumetti John Schofield Charlie Acevedo Brian Doyon Diane Golden Consultants Chaz Bernhardt Dominic Mauriello, Braun Associates, Inc. Doug Cahill Thomas Braun, Braun Associates, Inc. Dick Cleveland Andy Dufford, Artscapes, LLC. Simon Zalkind, Public Art Advisory Town Staff Services Leslie Fickling, AIPP Coordinator Ann Kjerulf, Town Planner Strategic Plan Task Force Nancy Sweeney Kyle Webb Jonathan Greene Kathy Langenwalter Leslie Fickling Table of Contents 1. EXECUTIVE SUMMARY ...............................................................................1 RECOMMENDED ACTIONS 2 11. INTRODUCTION 3 111. OPPORTUNITIES FOR PUBLIC ART IN VAIL 6 A. SITE-INTEGRATED ART 6 B. COMMISSIONED OR ACQUIRED ART 18 C. TEMPORARY PUBLIC ART 18 D. PRIVATE DEVELOPMENT PROJECTS 19 IV. IMPLEMENTATION ACTIVITIES 21 A. FUNDING MECHANISMS 21 B. TowN OF VAIL REVIEW PROCESS FOR PUBLIC PROJECTS 23 V. GOALS AND OBJECTIVES .........................................................................26 V1. RELATIONSHIP OF STRATEGIC PLAN TO TOWN PLANNING DOCUMENTS28 VII. STRATEGIC PLAN ADOPTION PROCESS 31 A. PUBLIC INPUT 31 B. ADOPTION ...............................................................................................31 C. AMENDMENTS TO THE PLAN 31 L Executive Summary The Town of Vail Art in Public Places (AIPP) Board, in conjunction with other Town boards, commissions, focus groups, and interested citizens, has developed this strategic plan to guide the Art in Public Places (AIPP) Program in Vail. The strategic plan describes many of the existing AIPP Programs such as temporary art exhibitions. It also outlines the future direction for An in Public Places including funding mechanisms and AIPP's intention to promote site-integrated art in the Town of Vail. Site-integrated public art is artwork that is incorporated into our daily experience by including an elements in public infrastructure such as paving materials, street furniture, lampposts, and recreation facilities. Site-integration of public art focuses public art away from simple placement of sculpture in public spaces to a focus on creativity with elements of our landscape that can be functional as well as artistic. The strategic plan describes in detail this program and how it might be implemented. The percent for art program is one funding solution for the AIPP Program. Currently, there is no consistent source of funding for the implementation of the AIPP Program. The AIPP Board relies upon the discretion of the Town Council to provide funding for specific art projects. The percent for art program would require that a percentage of the overall budget for public, capital projects, such as a streetscape improvement project, be set aside for public art improvements. These funds could either be used directly in the proposed project or set aside for a future project. In this way, as public projects are developed in the conceptual stages, public art is considered as an element of those improvements and not something added after the fact. This program is further described in this document. Art in Public Places Strategic Plan - Draft 1 Recommended Actions l . Implement site-integrated public art throughout the Town of Vail. 2. Adopt an Ordinance implementing a percent for art program on public improvement projects. 3. Implement an administrative process to ensure AIPP involvement on development and redevelopment projects throughout Vail. 4. Encourage and strengthen relationships with private landowners and developers in order to incorporate artistic elements of development and redevelopment projects. S. Enforce existing Zoning Regulations that may require developers to provide streetscape and public art as mitigation for development impacts and develop design guidelines that encourage public art on private projects. Art in Public Places Strategic Plan - Draft 2 11. Introduction "Vail is a Town with a unique natural setting, internationally known for its natural beauty, alpine environment, and compatibility of manmade structures with the environment. These characteristics have caused a significant number of visitors to come to Vail with many visitors eventually becoming permanent residents participating in community life" (Chapter 11, Vail Design Review). The founders of Vail originally planned the Town with a vision to make it memorable and - strict guidelines were developed to make Vail a memorable and unique community and vacation destination. Much of the success of Vail as a resort and as a community has been a direct result of this original concept. Over the years,this vision has manifested itself in - - Town policies and regulations used to direct growth and development. Some forty years later the Town has fully developed and is now undergoing a period of revitalization or renaissance. As buildings, streets, and public plazas are reborn, Vail has the opportunity to inject new life into the everyday experience of the resident and guest by using the resources offered by the Town's Art in Public Places Program. The Town of Vail's Art In Public Places (AIPP) Program was officially adopted in 1992 to "promote and encourage the development and public awareness of fine arts." The ordinance adopting the AIPP program and establishing an AIPP Board (Ordinance No. 7, Series of 1992) was based on the Art in Public Places Program Policies and Guidelines adopted in July of 1989. The AIPP Board and the AIPP program were further refined in1996 (Ordinance No. 10, Series of 1996). The1996 amendment established the eleven-member AIPP Board, as it exists today. The AIPP Program Policies and Guidelines describe the process and criteria to be used to evaluate potential public art pieces and projects. These Guidelines also detail the administration of the AIPP Board and program. The AIPP Board is the governing body overseeing and maintaining all public art installations in the Town. The current AIPP Program focuses largely on commissioning art pieces for specific locations within the community and providing for the placement of temporary art sculptures on loan from galleries throughout the Town. The AIPP program has relied upon the generosity of artists and galleries to provide temporary art and the Town Council to fund specific art projects. Art in Public Places Strategic Plan - Draft 3 This Strategic Plan establishes a solid direction for the AIPP Program as well as proposed funding sources for AIPP Program activities. The Strategic Plan provides direction for the AIPP Program including site-integrated art, private development integrated art, and funding mechanisims for art, as well as, the Program's current elements. Many public art programs throughout the country have evolved from programs that place art sculptures within a community to weaving public _ art into the everyday experience - of a community. This evolution reflects the idea that artwork and public landscape do not have to be separate ideas; rather they can be developed as one integrated concept. Site-integrated art can be as simple as: • Using creative or interesting materials and patterns in the paving of sidewalks, • Creating unique and interesting benches, or • Involving an artist in the design of a gate, fence, or playground equipment. This type of public art creates lasting impressions on those who experience it and makes Vail a distinctive town. Site-integrated art does not have to be limited to public projects. The opportunity exists to have private landowners with proposed improvements adjacent to public spaces create unique and memorable streetscape improvements, landmark features, or other opportunities to place art on private property. This strategic plan addresses consistent funding of AIPP programs through a new approach for funding art in Vail called percent for art. This funding mechanism allows the Art In Public Places Program to establish a stable funding source by requiring the Town of Vail to dedicate a percentage of its budget for public improvement projects to art. This will allow a dedicated funding source to be available to permit Vail's public spaces and buildings to be redeveloped with attention to uniqueness and creativity; thus changing the way the community views capital projects. Art in Public Places Strategic Plan - Draft 4 All of the concepts developed in this Strategic Plan help to implement the mission and vision statements of the Vail AIPP Board: Vision: Enrich our community through public exposure to the arts Mission: To develop artistic projects and programs that involve and educate the community and enhance its vitality. The following is a definition of public art as used by this strategic - plan. Public art or Art in Public Places, defined in its broadest sense, is any original creation of visual art that is: ? Acquired with public monies, ? Acquired with a combination of public/private funding, ? Donated or loaned to the Town's Art in Public Places Program, or ? Privately sponsored artwork that is located on publicly owned land. 10th Mountain Division Memorial Public art may also be artwork that is created or on display on private property to be viewed by the general public. Examples of public art include, but are not limited to: • Paintings of all media, including both portable and permanently affixed works such as frescoes and murals, • Sculpture of any form and in any material or combination of materials. This includes statues, monuments, fountains, arches, or other structures intended for ornamentation or commemoration; • Crafts and folk artworks in clay, fiber, textiles, glass, wood, metal, mosaics, plastics, and other materials; or • Site-integrated artwork created by landscape designers and artists which includes landscapes and earthworks, integration of natural and man made materials, and other functional art pieces. Site-integrated works may include building features, gates, street furniture, and paving materials. Art in Public Places Strategic Plan - Draft 5 III. Opportunities for Public Art in Vail This section describes the opportunities for establishing public art in Vail. Site-integration, a new concept for Vail, is being introduced and defined. Additionally, the existing programs of the Art In Public Places Program are being described by this document. A. Site-integrated An The aesthetic character of the built environment is largely shaped by necessity. Increasingly however, visionary planners, landowners, developers, architects, government agencies, tourism boards, and community associations are recognizing and seizing opportunities to enhance and redevelop the aesthetic character of public places and - improvements. Artistic elements incorporated in the design of public spaces gives the Town the opportunity to create creative streetscapes while at the same time making the spaces functional. This strategic plan focuses the AIPP Program toward the creation of special environments. This approach, consistent with national trends in public art, is termed site-integrated public art, which is the creation of art through common everyday public improvements. Site-integrated art is the process of weaving creative and artful features into such things as paving, sidewalks, public benches, lampposts, gates, and landscape features. For example, instead of paving a sidewalk with concrete, the Town might vary the paving materials or pattern, colors, textures, and introduce designs in the pavement. Art in Public Places Strategic Plan - Draft 6 Examples of Site Integration The following is a broad list of places and ideas for integrating public art. This list emerged from site visits, feedback from the local focus groups and meetings with town staff, the Design Review Board, the Planning and Environmental Commission, and the Town Council. The graphics in this section help to describe the opportunities for creating public art. While some of the photos are examples from other towns and cities throughout the country, the types of art and quality of art shown in these pictures could be incorporated into Vail's built environment. 1. Paving The 1991 Town of Vail Streetscape Master Plan recognizes and addresses the importance of quality hardscape in Vail. This plan calls for a continuity of surfaces throughout town. Exceptions to this standard paving are special areas designed to prevent monotony and create accent. These accent areas are where creative designers can best contribute. The Town continually upgrades and repaves sidewalks, plaza spaces, and streets throughout the town. The introduction of artwork in the pavement, use of varied paving materials, color and texture are simple ways to create a special feeling about our environment without the vertical space commonly needed for art. Because the climate snow ar and removal so destructive to - - hardscape surfacing integrated art paving requires rigorous material selection and limited application. Unique paving treatment can create interest and a sense of place Art in Public Places Strategic Plan - Draft 7 Possible areas of focus: • The pedestrian connection between Lionshead and Vail Village • Heated arrival points • Main core areas of the Town • Pedestrian exits of parking structures • Stair risers on parking structures • Major intersections 2. Walls and Fences Retaining walls are common features in mountain towns. In addition, cast concrete walls are very much a part of standard building practice. In Vail, many of these walls are faced in stone making them more attractive and compatible with the alpine character of the town. Another option for treating walls is to introduce artistic methods such as mosaic, creative painting, staining, sandblasting, murals, and sculptural concrete. of art in walls Unique wall treatments offer another alternative for enhancing the aesthetics of the town. Temporary construction fences and barriers present opportunities for the AIPP Program to work with local school children or artists to create playful designs and artwork on improvements that are ordinarily sterile or industrial. Art in Public Places Strategic Plan - Draft R Existing parking structure wall - Opportunity for public art Possible areas of focus: •New and existing retaining walls, planter/site walls, and structural walls Sound walls on 1-70 Exterior walls on Village and Lionshead parking structures *Interior walls and entrances of parking structures •1-70 underpasses •Construction fencing and barriers •Building facades Artistic fencetwall treatment 3. Trails and Paths One of the unique features of Vail is the extensive area devoted to pedestrians. The Village core, Lionshead, streamwalks, and the recreation paths that run the length of town provide opportunities for walking and bicycling. This trail system is an asset; however, pedestrians and cyclists are often unable to determine where they are in relation to major landmarks and destinations while on these trails. The most consistent response from citizen feedback is the need to link and enhance the trail system. As trail markers, directional signage and pedestrian bridges are redeveloped, the town has the opportunity to add uniqueness and quality to the experience of those using the trails. This can be done with trail markers etched in stone or interesting paving patterns that provide the clear direction of travel and locations of primary destinations within the Town. Trail marker using natural materials Possible sites and opportunities: *Pedestrian overpasses (existing and new) eFrontage road bicycle/pedestrian paths •Pedestrian ways to Town from parking structures Art in Public Places Strategic Plan - Draft 9 *Town access routes to hiking and biking trails ePedestrian routes between the Village and I Pedestrian bridge opportunity for art Lionshead I eRecreation paths eTrails to Ford Park and the amphitheater *Trail markers *Directional signage and maps *Directional paving patterns 4. Seating k T f k - Seating plays an important role by providing - places for people to pause, gather, rest and take in the view. As seating areas are r' created, the Town has the opportunity to provide artistically inspired seating that is F gs'~_y compatible with the natural setting, unique, memorable, and even whimsical. Art in Public Places Strategic Plan - Draft 10 Possible areas of focus: • Along major pedestrian corridors and activity areas within the Lionshead and Vail Village core areas • Public plazas • Bus stops = • Bridges (pedestrian and vehicular) • Public parks • Along recreational paths and at Example of Town's existing seating and paving trailheads treatments Art in Public Places Strategic Plan - Draft > > e - Example of railing or fencing using artistic elements S. Bridges and Railings As the town replaces or enhances bridges, artists and designers can become involved by designing railings, accents or even the entire bridge. The artistic treatment of railings can extend beyond bridges. Balcony rails, stair handrails and queuing rails can all be enhanced through creative treatment. Possible areas of focus: • Pedestrian bridge and skiers - - - bridge in Lionshead (VA property) *Pedestrian overpass on 1-70 *All pedestrian, trail, and skiers' bridges Vail's pedestrian overpass is an opportunity • Stair railings I for integrated art • Deck railings Fence rail developed into artistic form Art in Public Places Strategic Plan - Draft 12 i 6. Utilities and Street Furnishings Trash cans, newspaper dispensers, electric transfonner boxes, air vents, and manhole covers are all part of the infrastructure of any town. These utilities are conceived of as purely functional and their visual impact is often overlooked. Artists and designers can help rethink and redesign these elements so that the infrastructure contributes to the look and experience of the place. As streetscapes and utility facilities are replaced or upgraded, public art can be introduced to conceal or accentuate these elements. Existing Town bus stop presents opportunity for public art Telephone "booth" developed with natural materials This shelter is an example of how integrated art can be subtle and unique Art in Public Places Strategic Plan - Draft 13 t Possible areas of focus: • Bus stops • Trash cans • Newspaper dispensers • Transformer and switching boxes • Parking structure air vents • Traffic control gates • Bike and ski racks • Ticket booths • Water intake and pumping facilities • Light poles and fixtures • Manhole covers Custom street lamp and integrated street paving Example of how an air duct could Industrial air vent at vail's parking be developed structure could be redeveloped as art work Art in Public Places Strategic Plan - Draft 14 7. Recreation Play is at the core of the Vail experience. Facilities for recreation should embody a playful spirit. Pirate Ship Park is an excellent example of the playful spirit being introduced to a park setting. Park designers can participate in the design of new areas and play equipment and/or create elements to enhance existing facilities. Play structure/sculpture developed in a park setting Possible areas and opportunities of focus: • Ail public parks and places • Kayak area • Skateboard park • Civic Centers • Dobson Ice Arena • Play equipment • Sculpture Ptarmingan play sculpture - Ford Park • Seating facilities 8. Landmarks and Portals A landmark is a significant architectural element that visitors to Vail can identify and remember. Landmarks signify important points of entry, turning points, and critical intersections in the pedestrian network. Landmarks also identify destinations and visual reference points. Landmarks and portals are integral to an overall way finding system. People tend to think of landmark features as buildings and structures, but they can also include plazas, intersections, fountains, works of art, and unique natural features. Site integrated art can help create landmark features by creating unique spaces and building improvements that people are able to easily identify and remember. Art in Public Places Strategic Plan - Draft 15 Possible sites and opportunities for landmark improvements: • Intersection of Vail Road and Meadow Drive • Major entries to Lionshead pedestrian mall • Vista Bahn ski yard • Intersection of Willow Bridge Road and East Meadow Drive (Crossroad's area) • Highway exits • Fountains, sculpture, and paving Insert photos here 9. Information Sites and Facilities Many visitors make their way to Vail each year and many of these visitors are here for the first time. These newcomers do not have a sense of how Vail works and require the means to find their way. Way finding requires more than good street signage. Subtle cues, locator maps and significant landmarks are all important indicators that help people learn their way through a new town. Focus groups and Town leaders have expressed a need to enhance the sense of arrival and way finding in Vail. Integrated art elements can be a part of an effective orientation program. These elements range from sculptural sign holders and trail markers to artistic gateways and monuments that become significant landmarks. - ' _ The Town has adopted and is implementing a way finding and - signage program that will greatly _ enhance the guest's ability to navigate through the Town. Public art can augment the signage system by creating memorable places and features that pedestrians can use to remember where they have been and determine where they want to 90. I Checkpoint Charlie information center - Gore Creek Drive Art in Public Places Strategic Plan - Draft 16 Possible areas of focus and opportunities: • Highway exits • Landmarks on frontage roads • Important intersections • Portals to Vail Mountain • Parking structures • Information booths • Recreation paths • Trail markers • Signs and Icons • Way finding maps • Pedestrian signage in the Village and Lionshead • Parks Insert photos Art in Public Places Strategic Plan - Draft 17 B. Commissioned or Acquired An One of the opportunities for public art is the current program of commissioning site-specific sculptures, the direct purchase or donation of an art object. A commissioned work of public art typically involves selecting an established artist to develop a piece of artwork for an identified location. Typically, the artwork responds to the site's functional context as well as to its architecture, its location, its relationship to the adjacent terrain, and its social context. The Town may wish to consider the acquisition or donation of a renown - piece of sculpture. In that case, the artwork itself would become the - destination and an integrated element of an existing or newly developed space. Works of art are those acquired as gifts or through direct purchase. The AIPP Board should be sensitive to the meaning and effect of I Kaikoo III I placing a work of art in a particular I I context, location, and circumstance. The Board, with the assistance of the AIPP Coordinator, is entrusted to make a recommendation regarding the requirements of a given project. The Board's administrative policies and selection and placement criteria are further detailed in the AIPP Program Policies and Guidelines. Examples of Commissioned or Acquired Art: Photos to be inserted here. C. Temporary Public An Art in Public Places Strategic Plan - Draft 18 At present, fourteen exterior sites are available within Vail Village and Lionshead for the temporary display of artwork. Each site was carefully selected for its visibility and access to both visitors and residents of the Vail Valley. This program is designed to enrich the community and provide exposure to artists working within the sculptural realm. The selected artwork must exemplify commitment to quality and innovation. The Temporary Art Program was designed to create a mutually beneficial partnership between the Town of Vail and artists working both within and outside of the community. Selected artists will enter into a standard lease agreement with the Town of Vail for each piece of artwork proposed for a site. The length of the lease may be for six months or one year. A two-percent sales commission will be collected for any artwork sold. These AIPP policies are further detailed in the AIPP Program Policies and Guidelines. Examples of Temporary Art: Photos to be inserted here. D. Private Development Projects Another opportunity for public art is the creation of partnerships with private landowners and developers. As private development and redevelopment in Vail continues, there is the potential for public art opportunities to evolve from a partnership between the AIPP Board and private entities. Visual enhancements or works of art that may emerge from these developments may greatly contribute to our community's aesthetic and pedestrian experience and cultural awareness. When one considers the size and scale of the Town and its myriad of offerings, the boundary between public and private spaces is really a conceptual distinction not recognized by the typical observer. With this in mind, the Town and the AIPP Board should encourage developers and property owners to enhance private development with publicly viewed art in the form of site integration, landmark development, architectural enhancement, sculpture, and other techniques described in this document. Art in Public Places Strategic Plan - Draft 19 The Town has adopted regulations in three zone districts that require a developer or landowner seeking redevelopment to consider potential off site impacts including streetscape and art opportunities. The AIPP Board, working closely with citizens and the Community Development Department, may explore expanding the responsibility for public art to other commercial zone districts such as the Commercial Core 1 and Commercial Core 3 districts. Additionally, the AIPP Board may pursue amending the Town's regulations to provide a clear understanding of potential public art responsibilities of large-scale development and redevelopment projects in Vail. Art in Public Places Strategic Plan - Draft 20 IV. Implementation Activities This section describes the recommended activities necessary to fully implement this strategic plan. These activities include adopting a new review process for public projects that involves the AIPP Board and the adoption of a new and stable funding source for public art known as percent for art. A. Funding Mechanisms a) Percent for Art Requiring percent for art on public projects is not a new concept in the United States. Cities, Towns, and States around the country have been implementing similar programs and ordinances since the State of Hawaii, City of San Francisco, and other communities pioneered the concept in the 1960's. Cities such as Austin Texas, Greeley Colorado, Denver Colorado, and Seattle Washington are just a few of the hundreds of communities with percent for art programs. Public improvement projects, involving streetscapes, roads, pedestrian trails, public buildings, parks, and bridges, have major impacts on the aesthetics and quality of our environment. Therefore, these types of projects are targeted for the inclusion of public art and in many cases site-integrated public art. The public art enhancements of the project are funded by requiring that a percentage of the total project budget be set aside for artistic improvements. Many communities require I % to 2% of the total budget to fund the art components of a public project. Some communities limit application of the percent for art program to projects with budgets over a set amount and cap the amount available for a specific project. All percent for art ordinances include criteria for determining which public projects are appropriate for inclusion in the program. These criteria are generally based on the visibility of the improvements. For example, utility projects that are completely underground may be excluded. The funds are usually utilized directly within the specific project; however, some Art in Public Places Strategic Plan - Draft 21 programs include provisions for reserving or pooling the funds of several projects to fund another priority public art project. The AIPP Program has never enjoyed a stable and reliable funding source for public art installations or the administration of the program. Without a stable funding source like percent for art the program is less effective in supporting the Town's image as a world-class resort and community. b) Direct Town Funding The Town Council has provided funding to cover the costs of the administration of the AIPP Program and the AIPP Coordinator position within the Public Works Department budget. Additionally, the Town Council has directly funded several public art projects. Generally, the AIPP Board must request this funding as a supplemental appropriation as public art projects to-date have rarely been considered in the overall budget process for the Town. This process makes it difficult for the AIPP Board to plan for new projects and tends to be an unstable method of funding public art projects. c) Temporary Donations of Art A temporary donation of artwork is another area that has been explored and implemented successfully in the past. The temporary donation of art allows the community to take advantage of artwork it may not otherwise be able to afford to commission. It also allows for a variety of art pieces to be displayed over the course of a year or a season. The temporary art program is regulated by the program guidelines and policies adopted by the AIPP Board. d) Donations and Gifts Donations and gifts have helped fund or provide for public art in the Town. The acceptance of donations and gifts is further regulated by the program guidelines and policies adopted by the Spirit of the Skier- Donation Art in Public Places Strategic Plan - Draft 22 AIPP Board. This program will remain a source of funding and acquisition. e) Fund Raising and Grants Fund raising and grants may be other sources of funding for public art projects in the Town of Vail. For fund raising to be truly effective there would need to be a commitment of staff and financial resources. Efforts to have the community participate financially in the promotion of art may be a means of funding art. f) Real Estate Transfer Tax (RETT) Another opportunity to fund public art is the Real Estate Transfer Tax. The stated purpose of these funds is to acquire, improve, maintain, and repair real property for parks, recreation, and open space. The funds may also be used for construction, maintenance, or repair of park and recreation buildings and construction, maintenance and landscaping recreation paths. Public art, as long as completed in conjunction with these stated purposes, may be funded utilizing RETT funds (i.e., site-integrated art - artful benches and paving materials are utilized in the construction of a recreation path, artistic elements incorporated into site furnishings, custom designed play equipment, etc.). RETT funds may be the source of the percent for art funds on a park/trail related development or redevelopment project. B. Town of Vail Review Process for Public Projects 1. Proposed Process for Percent for Art The proposed process for implementing Town of Vail public art projects is tied to site-integrated art and the percent for art program. The proposed process is to allow the AIPP Board to review annually the list of capital improvement projects. The Board, using specific criteria to be developed in an ordinance, would make a recommendation on which capital public projects meet the criteria for an AIPP project. The Town of Vail would be required to incorporate public art and thus provide funds in the form of a percentage of the overall project budget for art improvements. Art in Public Places Strategic Plan - Draft 23 The Town Council would have the option of applying the percent for art allocation to every project, certain types of projects, or deferring the funding by pooling the AIPP funds of several projects to complete another specific art project. The AIPP Board would work with Town staff as well as a selection committee made up of stakeholders, neighbors, and other citizens that would assist the Town with types of art improvements to be included in a project and help to identify an appropriate artist. The AIPP Coordinator would also be involved early in the conceptual stages of a capital project so that as Requests for Proposals are developed, the notion of involving a designer or artist in the project is properly conveyed. This process will be further detailed in the development of an ordinance for percent for art following the adoption of this strategic plan. 2. Unanticipated Donations Periodically the Town of Vail or the AIPP Program will receive donations of artwork that are unanticipated. Donations of artwork are subject to the same policies and criteria of the AIPP Program as any other work of art being considered by the AIPP Board. The AIPP Board has the discretion, subject to the program policies, to accept or reject public exhibition of any work of art donated to the Town for public art purposes. I Public and Private Partnerships The Town has adopted regulations in three zone districts that require a developer or landowner seeking redevelopment to consider potential off- site impacts including streetscape and art opportunities. It is the responsibility of the Community Development Department, and other Town agencies, to review and consider the impacts produced by these development and redevelopment projects. The Community Development Department should help to inform developers and landowners of their potential obligations to streetscape and public art improvements as properties are developed or redeveloped. Additionally, the AIPP Coordinator should continue to be informed of such applications to the Town and be afforded an opportunity to provide input on relevant issues with respect to streetscape and public art opportunities. Another option in the area of coordination that could help to improve the development review process would be to have a representative from the AIPP Board attend meetings involving private Art in Public Places Strategic Plan - Draft 24 projects where public art may be required. This action would help with the communication between the AIPP, the PEC or DRB, and the applicant. A formal administrative process for such AIPP involvement should be developed by the Town to allow for formal AIPP review using adopted guidelines. Further, the AIPP may seek to amend Town regulations, design guidelines, and other commercial zone districts through the ordinance approval process to clarify and encourage public art on certain types of private projects. Art in Public Places Strategic Plan - Draft 25 r V. Goals and Objectives The following list of goals and objectives describe the guiding ideals for the AIPP Program and the Town of Vail. These polices should be referred to when making decisions about program direction and when pursuing public art projects throughout the Town. Goal 1: Integrate the creative work of artists into public projects to thereby improve the tourist's experience and the economic vitality of the Town through the enhancement of public spaces in general and the pedestrian landscape in particular. Objective 1.1: Provide site-integrated art within streetscape improvements on public projects. Objective 1.2: Identify logical locations and sites for landmark art features, large monuments, fountains, and plazas within the Town. Objective 1.3: Adopt a percent for art ordinance that requires a percentage of the budget allocated to a public improvement project go directly to fund a public art component. Goal 2: Create a visually and functionally superior environment for Vail's residents and visitors. Objective 2.1: Implement the site-integrated art program on public projects. Objective 2.2: Continue to encourage the siting of public art pieces throughout the Town of Vail on both public and private lands. Objective 2.3: Encourage private property owners to include public art in the redevelopment of properties throughout the Town. Objective 2.4: Seek public art projects that reference the recreational, international, and unique character of the Town and region. Art in Public Places Strategic Plan - Draft 26 Goal 3: Reinforce Vail's relationship to the natural alpine landscape. Objective 3.1: Seek public art improvements that include natural landscape features and elements found in the local area. Objective 3.2: Provide site-integrated art to allow for the appreciation of the natural landscape. Art in Public Places Strategic Plan - Draft 27 VI. Relationship of Strategic Plan to Town Planning Documents The provision of public art and community aesthetics has always been one of the cornerstones of Vail's development. This is evidenced in many of the physical improvements as well as through many of the Town's land use planning documents. The following sections document the relevance of this planning document to others adopted and utilized by the Town. 1. Vail Village Master Plan The Vail Village Master Plan provides stated goals about how Vail should develop to enhance the pedestrian experience and strengthen the experience of the tourist. These stated goals match many of those goals being established by the AIPP Strategic Plan. Public art is an element of the landscape that can assist the Vail Village in the achievement of goals by making the village experience both unique and rich. The following excerpts from the Vail Village Master Plan mirror the AIPP Program goals. "As the physical development of the original Village began to take place in the early 1960's, so too did its unique character. The free form layout of the streets and the human scale expressed by many of its earliest buildings began to establish a pleasant pedestrian environment. As the Town grew, the development of numerous outdoor dining decks and public plazas served to strengthen the pedestrian experience. More than anything else, it was the emphasis on the pedestrian that contributed to the unique character and charm of Vail Village." The existing Vail Village Master Plan addresses the current situation - it's inconsistencies as well as its promise. That Plan provides six goals as a framework for guiding public improvements as well as private sector development for the entire Vail Village area. The six goals are: • Encourage high quality redevelopment while preserving the unique architectural scale of the village in order to sustain its sense of community and identity. • To foster a strong tourist industry and promote year-around economic health and viability for the Village and for the community as a whole. Art in Public Places Strategic Plan - Draft 28 • To recognize as a top priority the enhancement of the walking experience throughout the Village. • To preserve existing open space areas and expand green space opportunities. • Increase and improve the capacity, efficiency, and aesthetics of the transportation and circulation system throughout the Village. • To ensure the continued improvement of the vital operational elements of the Village. 2. Lionshead Redevelopment Master Plan The Lionshead Redevelopment Master Plan recognizes the need for the integration of art into public spaces. This plan contains the following statement in Chapter 6: Site Design Guidelines: An objective of the community is to enhance the beauty of our environment by incorporating quality visual art in highly accessible and visible places, both privately and publicly owned, for the enjoyment of residents and guests. The master plan encourages art installations as permanent elements integral to the design of exterior spaces, architectural components, site furnishings, and paving. Artistic site furnishings and accessories could include, but are not limited to, benches, railings, bike racks, ski racks, signage, trash receptacles, lighting and utilities. Art is particularly effective in activity areas, at entrances, at the intersections of pedcau ;an corridors, and where views tenninate. Art that is interesting and specific to the regional context of the valley is encouraged. Interactive artwork that can be enjoyed by both children and adults, such as found in the Boulder pedestrian retail mall, is highly encouraged. Artwork accessible to the public must be constructed of durable materials and be easy to maintain. 3. Streetscape Master Plan An integrated approach to public art is also most in keeping with the 1991 Town of Vail Streetscape Master Plan. The Streetscape Master Art in Public Places Strategic Plan - Draft 29 v Plan emphasizes the importance of craftsmanship and creative design and cites the importance of public art as a part of the pedestrian experience. The concept of site-integrated art is already a concept endorsed by the Town as the Streetscape Master Plan states that: "Public art should not be limited to free-standing sculpture. Art can and should be incorporated into the design of common streetscape elements such as a bench, a planter wall, (or) tree grate." The section of the streetscape plan that outlines site furnishings also advocates an artistic approach. The plan states that site furnishings (manhole covers, benches, light fixtures, and trashcans) offer another opportunity for the introduction of public art and that this approach could be adapted for Vail and the result would be a fun, novel design that would enhance the streetscape. The Streetscape Master Plan also calls out specific locations for art. The Plan earmarked three plaza and feature sites in the East Village, and a new site in the village core at Willow Bridge and Gore Creek Drive. Moving west, the streetscape plan marks five art locations along East and West Meadow Drive as well as a final location on East Lionshead Circle. These sites should not simply be thought of as places to put a sculpture. All have the potential to become fully integrated works of art if undertaken as a part of the redesign and construction of the streetscape. a Art in Public Places Strategic Plan - Draft 30 ti VI1. Strategic Plan Adoption Process This section describes the formal Town of Vail review process utilized to obtain approval of this document. The section also describes the process by which this document may be amended in the future. A. Public Input In 1998 the AIPP Board hired the firms of Artscapes, LLC and Public Art Advisory Services to initiate the strategic planning process including drafting portions of the strategic plan and conducting interviews and public workshops in order to introduce the concept of site-integrated public art and understand how the community viewed public art. Community leaders, arts activists, residents, civic leaders, and planning professionals all participated as focus groups in these workshops so that varied opinions and views would be solicited. The consultants also conducted worksessions with the Town's Design Review Board, Planning and Environmental Commission, and Town staff to help understand the perspectives of these groups. Ultimately, Braun Associates, Inc. was hired to work with the AIPP Strategic Plan Taskforce to bring all of this input and work together in this strategic-planning document. B. Adoption The formal Town review process utilized for the review and adoption of this strategic plan was as follows: • Review and recommendation by AIPP Board to the Town Council • Review by the Planning and Environmental Commission to the Town Council • Review and adoption by resolution by the Town Council C. Amendments to the Plan Town Council may adopt amendments to the plan by resolution upon a recommendation from the AIPP Board. AIPP Master Plan #9 - TC - revision 8-1401.doc Art in Public Places Strategic Plan - Draft 31 Page 1 of 1 It was pointed out to me today, that our funding request is viewed by some as being predicated on the change in the Business License Fee ordinance. This is incorrect. These are two separate items. We have submitted a funding request of $372,740.00. The source of this funding is to be determined by the Council as they see fit. Understanding that Council is faced with a number of financial challenges, we offer the change in the Business License Fee Ordinance as a solution to our financial needs. One of the reasons we are asking for these monies to be dedicated to the VCBA is that this will take the funding process out of the political arena. While we are asking for the funds to be dedicated at this time, we are not implying that this needs to be a permanent action. Council could decide to dedicate and/or increase the BLF for a specific amount of time, allowing the VCBA to more firmly establish itself. Also, if Council decides to allowcate the funds earmarked for the Vail Marketing District directly to that organization, so be it. All we are trying to do is get through this process so that we can devote our full energies to the business at hand - making Vail a better place to do business. Thank you. sfc Stephen Connolly VCBA 970/477-0075 I apologize for any confusion I may have caused. file://C:\Windows\TEMP\GW } 00003.HTM 8/15/01 Vail Chamber & Business Association BYLAWS The VCBA was formed in September of 2000 when the Vail Community Chamber, the LionsHead Merchants' Association and the Vail Village Merchants' Association formed a joint venture. The Association formed under the legal entity of the Vail Community Chamber, which was incorporated with Bylaws filed in March 1999. These Bylaws were amended, voted on and signed by the Board of Directors in April 2001 (See attached timeline.) BUDGET INCREASE The increased budget is necessitated by the demands of membership, especially those members in LionsHead and West Vail. The primary needs are more street entertainment to create a better experience for the Vail visitor and the staff necessary to operate the organization. Beaver Creek currently spends approximately $100,000.00 for summer time street entertainment. WAGES COMPONENT The Vail Chamber & Business Association's proposed budget includes a salary ratio competitive with other similar organizations. Based on information made available to the public, the following wage ratios exist: Vail Chamber & Business Association 27% Vail Valley Tourism and Conventions Bureau 45% Vail Valley Chamber of Commerce 47% The primary reason for the VCBA's ability to keep the wage ratio low is the continued volunteer support of the Board. Many of the functions normally performed by staff members in other organizations are provided by VCBA Board members on a volunteer basis. MONTHLY MEETINGS General membership meetings are held on the second Tuesday of every month with the exception of May. To our knowledge, we are the only Chamber or Business Association in the Valley that holds monthly meetings of its membership. VALLEY WIDE PERCEPTIONS All parties concerned acknowledge several facts. 1) The existence of strong, viable local Chambers and Business Associations is important to the overall financial health of the entire Vail Valley. 2) The condition of the Vail business community is crucial to the success of the entire Valley. 3) The Vail business community needs a single focused voiced. VCBA Timeline July 1998 Vail Community Chamber formed. March 30.1999 Vail Community Chamber Articles of Incorporation filed and organization is certified by State to conduct business. September 12. 1999 VCC Bylaws accepted by membership. Sentember 2000 VCC's holds first Annual Meeting. Elects Board of Directors - Farrow Hitt, Bill Jewitt, Kaye Ferry, Steve Rosenthal, Steve Simonett, and Diane Milligan. Sentember 2000 Three organizations merge to form the Vail Chamber & Business Association. The three boards combine. The new Board includes the Boards of the following organizations: Vail Village Merchants' Association - Kaye Ferry, Steve Rosenthal, Ghiqui Hoffman, Pam Shaeffer, Ron Weinstein, Bruce Gillie LionsHead Merchants' Association - Kenny Friedman, Nicole Hoffman, Peter Apostol, Gary Boris, Rob Levine Vail Community Chamber - Farrow Hitt, Bill Jewitt, Kaye Ferry, Steve Rosenthal, Steve Simonett, and Diane Milligan. A West Vail Representative, Loren Gifford is added per TOV Council request and a Vail Associates representative, Bill Jensen, is asked to join and a 17 member Board of Directors is created. December 18. 2000 Vail Community Chamber files dba with State and the Vail Chamber & Business Association becomes the working name for the group. Januarv 2001 After reviewing charter, legal counsel Wendell Porterfield recommends changing the Board of Directors to the Advisory Board and the Executive Board to the Board of Directors. He also recommends use of the term joint venture instead merger to describe the new association. i Januarv 9.2001 Membership attending regular monthly meeting votes to approve 17 member Advisory Board and seven member Board of Directors. (Meeting agenda was sent to full membership on January 5). Februarv 15. 2001 Board of Directors elects officers - Kaye Ferry, President, Kenny Friedman, Vice- President and Steve Rosenthal Secretary/Treasurer. Februarv 21.2001 Press Release sent out stating Board of Directors elects Officers. March 13.2001 Amended bylaws distributed to Membership attending Monthly Meeting. Comments requested by March 27. April 9. 2001 Board of Directors meeting - amended bylaws signed into effect. June 18.2001 VCBA receives registration on trademark. November 2001 Election process outlined to membership and nominations sought. December 2001 Ballots sent to membership. Januarv 2002 Full membership votes on Board of Directors. ~ S ~.EI •B 1 ~,1~`rtzt. ~ ~ VCBA Highlights Past/Onizoina Proiects Bringing together a very diverse business group - Vail Village, LionsHead, West Vail, retail, restaurant, and lodging. Holding Community Meetings - Vail Center, Vail Associates, Candidates Forum. Worked to establish the Special Events Guidelines. Active participant in the "Premiere Impressions" customer service program. "Y in the Road" efforts - 30 day list, vacant retail dress up effort, store hours decal. Organized and funded "Friday Block Parties" - nine weekly parties attended mostly by visitors. Organized and funded Street Entertainment during the month of August in Vail, LionsHead and West Vail. Provided funding and operational support to the Vail Jazz Foundation's "Jammin' Jazz" Series. Funded additional Free Jazz Concerts in Vail and LionsHead during the month of August. Providing Special Event and Project Alerts for VVTCB, Highline Sports and Entertainment, the Vail Valley Foundation and Rotary. Helping to establish the Vail Business Index, which will provide a more accurate indicator of how Vail business is performing and the effects of Special Events. Working to establish a Lodging Index to help Vail businesses plan for staffing and inventory. Publisher of "The Vail Guide". Future Proiects Expanded Street Entertainment program for Summer 2002. Provide a Special Events Network service for all event organizers and Vail Businesses. Customer Service training efforts. Implementation of study results as they apply to the business community. Address the concern of prohibitive retail rents. Address the concern over the retail mix in Vail Village and LionsHead. Virtual Walking Tour of Vail. Local Vail business website. VCBA Board Members work with Organization Boards and Committees Special Events Vail Marketing Board Vail Tomorrow Housing Vail Valley Chamber of Commerce 2001 World Mt. Bike Championships Premier Impressions Vail Parking Committee Vail Today A VAIL COMMUNE. Y V CHAMBER, INC. Bylaws of the Corporation ARTICLE I - PURPOSE The Vail Community Chamber is a Colorado not-for-profit corporation for businesses operating in Vail, Colorado allied for the~:purpose of promoting and supporting commerce and ent'.L P..se in the Town of Vail. : ARTICLE II - MEMBERSHIP Membership in the Vail Community Chamber shall be open to all businesses operating in the Town of Vail, and whose primary business can be said to be located within the Town of Vail. Businesses that meet these criteria and pay Amiual Dues as described in Article V shall be described individually as Member, or jointly as Members or the Membership. Members shall elect from among themselves a Board of Directors as described in Article VII. Members shall have a right to one (1) vote in the election of a Board of Directors, and Members shall have one (1) vote in all matters brought by the Board of Directors to a vote of the Membership. In the case of "multiple business ownership", i.e. in cases where more than one business is owned by the same person or persons, one (1) vote shall be allowed to those businesses jointly. The Board of Directors shall elect from themselves a President, Vice President, Secretary/Treasurer of the Board of Directors as described in Article VII. Members shall pay Annual Dues to the Organization as stipulated by the Board of Directors, and as described in Article V. The Members shall be guaranteed primacy in all business promotion activities undertaken by the Organization. ARTICLE III - ASSOCIATE MEMBERSHIP Associate Membership shall be open to all those businesses located outside the Town of Vail that wish to be aligned with the Vail Community Chamber. Associate Membership shall also be open to other Organizations that wish to be aligned with the Vail Community Chamber. Businesses that meet these criteria and pay Annual Dues as described in Article V shall be described individually as Associate Member, and jointly as Associate Members or the Associate Membership. Associate Members shall pay Annual Dues to the Organization as stipulated by the Board of Directors, and as described in Article V. Associate Members shall not be allowed inclusion in all business promotion activities undertaken by the Vail Community Chamber unless otherwise specified. Associate Members may be polled from time to time regarding their opinion on a specific issue by the Board of Directors, but the right of voting regarding the business of the Vail Community Chamber shall be held by the Membership exclusively. The Board of Directors shall have the right to remove Associate Members for Cause. Effective 4/09/2001 ARTICLE VII -BOARD OF DIRECTORS AND OjP nCERS The length of the term on the Board of Directors, following the Annual Meeting in January, shall be two (2) years per term. In order to start this cycle, at the Annual Meeting in January 2002, nine (9) Board members will be elected. The nine (9) candidates receiving the most votes will make up the Board of Directors. The six (6) receiving the most votes will serve two (2) year terms and the remaining three (3) will serve one (1) year terms. The election of the Board of Directors shall take place at the Annual Meeting. Thirty days before the Annual Meeting, the President shall make available to the Membership a list of those individuals seeking positions on the Board of Directors. A ballot for the election of the Board of Directors will be sent to all Members. Ballots must be voted, signed, dated and returned to the Vail Community Chamber before the end of the Annual Meeting in order to be counted. Cumulative voting is not allowed. Votes will be counted by the Board of Directors by the end of the business day and results will be announced. Once the Board of Directors is elected, the Board of Directors will elect, from among itself, one President, one Vice President and one Secretary/Treasurer, who will each be a Member and not otherwise in the employ of the Vail Community Chamber. The Board of Directors shall meet with the Membership monthly with the exception of May. When necessary, the Board of Directors will meet more than once monthly in order that the business and goals of the Vail Community Chamber are carried out. It shall be the responsibility of the Board of Directors to ensure the financial well being of the Vail Community Chamber, to set the Annual Dues of the Membership according to and as described in Article V of these Bylaws, to set the Annual Dues of the Associate membership according to and as described in Article V of these Bylaws; to collect all Annual Dues in a timely fashion; to formulate budgets for the spending of Annual Dues and other monies which might come into possession of the Vail Community Chamber and which can be said to further the goals and purposes of the Vail Community Chamber; to foster communication between the Members; to foster communication between the Board of Directors and the Membership and the Associate Membership; to formulate and maintain programs and events that can be said to further the goals and purposes of the Vail Community Chamber; to appoint Standing Committees as described in Article VIII of these Bylaws; to appoint Task Forces as described in Article IX of these Bylaws; to hire contractors that can be said to further the goals and purposes of the Vail Community Chamber; and in such cases where deemed necessary, to terminate their employment as described in Article X of these Bylaws; to create Positions of Employment that can be said to further the goals and purposes of the Vail Community Chamber, and in such cases where is deemed necessary, to terminate their employment as described in Article Xi of these Bylaws; to ensure that the criteria of Membership and Associate Membership, as outlined in Article II and Article III of these Bylaws, are carried out. Each Director shall have one (1) vote in all matters relating to the business of the Vail Community Chamber, and in all matters brought before the Board of Directors. Effective 4/09!2001 The Chair of the Task Force, or in the event of his or her absence, another person agreed to by the Task Force, shall report to the Membership at the Monthly Meeting when appropriate. No Task Force shall exist for a period longer than two years. In the event of persistence of the specific issues that caused the Board of Directors to create the Task Force, other Members of the Organization shall be appointed to complete the task. ARTICLE XI CONTRACTORS TO t tiL+ VAIL COMMUNITY CHAMBER From time to time, the Board of Directors may deem it necessary to contract with firms to further the goals and objectives of the Organization. The Board of Directors shall discuss the issue and the need for a Contractor with the Membership and the Associate Membership at the Monthly Meeting. Whenever possible, it shall be incumbent upon the Board of Directors to select the Contractor from among the Membership or Associate Membership. In the case where the service sought cannot be found among the Membership or Associate Membership, then the Board of Directors shall, to the best of their ability, seek a Contractor whose business and other clients cannot be said to have a conflict of interest with or represent competition in any Member or Associate Member. It shall be further incumbent upon the Board of Directors to make it clear contractually to the Contractor that they represent each Member and Associate Member of the Organization, and that any favoritism will result in the termination of their Contract. The Board of Directors shall issue to the Contractor a specific task or set of tasks, guidelines for completion, a set of criteria for measuring its success, and a date for completion. The Board of Directors shall make reports to the Membership and Associate membership regarding the progress of the Contractor in fin thering the business of the Organization at the Monthly Meeting. ARTICLE XII - POSITIONS OF EMPLOYMENT W i. i if rttL VAIL COMMUN t t i(CHAMBER From time to time, the Board of Directors may deem it necessary to create a Position of Employment with the Organization to further the goals and objectives of the Organization. The Board of Directors shall discuss the issue and need for the Position with the Membership and Associate membership at the Monthly Meeting. The Board of Directors shall hire to fill the Position only individuals who can not be said in any way have a conflict of interest with, bias for or against, any Member or Associate Member. The Board of Directors shall issue a contract to the individual seeking to fill the Position outlining the goals and objectives of the Position and establishing criteria for measiu4.nent of success. Employees of the Vail Community Chamber shall be responsible to and receive direction from the Board of Directors. Effective 4/04/2001 1-16-x1001 .04:5Tps From-'CM OF VAiL V9099107 T-511 P 092/000 P410 Town of Wall and Vail Chamber & Btminvas Association AOREEMG IT THIS A®RcaMAENT ha wntcred into on this,(, e: day or.RL mavy; 2009 by the TOWN OF VAiL Colorado municipal corprarwlion ("the 1 oval") and the VAiL CHAMBUR & DUSiNF86 ABS UCIATION, ("VCnA"). WHERNAS, the Town has a vkml interest in the economic hewlth of the Towns, end WHEREAS. THE Colorado gems" 4tatutos and the VIA Town Cacti provide tho Town with the power to appropriate money for the purpose of advarlieina the business, eoolari and educational adverltsgen, the notural resources and the srenlc intorntaden earea one of die Taws; and WMREAG, the Town wishes to assist the VC8A in IN cffort to promaate and support... memo and entarpatse In the Tnwn of van and io be a strong advootlta and speak with a unified voltm tot Me business interests of He members while 0rm g mindrul of the mtersets of thn commur ty at Wnva: and VIIMENU AB. the par'des wish to entm Into an egr+eernent io mina hthe smoUm duraatton. turms and aoriditions for the VC.BA to preMdn wAsh services to the Town. NOW, THEREFORL, the paWmis agave as foilows: 1. S,.OFPf AN12 i~,!URA3M Then Eeopa and Purpose of thts Agreement are aft kinh in fho of ched Businea Man (CxhlI* A) If. The Towel will donaLS to the VCBA 141W+0 hundred and faarty thousand dollars (52404100) for the calendar year January 1, 2001 through Deoarnber 31, 2001. Prior to execution of this I+ amemaont as directed by the Town Council on January 10. ?n01, fitly thousand dollars (850,000) has boon phirt. Tlw remaining; am hundred and ninety LhoUrAnd dollars ('8190,000) will be paid In quibr+ly installments of ibrty moron thousand fur hundred dollars (947,800). The firwi ins7tolinivrit will be paid upon execution of this AgrL,enk The second Instalimant wail be paid on April -1. 2001. thn third Installment will bar paid on July 1, 2W1, and this final Instellinent wlU be paid an Ctmolvitr 1, 2om. P iNMa.n~.. .rTiV V iihil~Mf~.e.• tAkm Jul-26-2001 ^04:59pm From-70101 OF PAIL 11701TIZI57 T-511 P OOA/000 -HIG The T„ ear Voll does not provide training for the VCe.A'e employees or worker r. F The Town of Vail does not przevlde toots ear haanaal9ral to complete the Contnpes adlhough rri-66. lals and equipment may be sulapllr d; G. The Town of Vail does not diedatae -the time of r i ormance except that a Completion schedule and range of work iuaurz may be established; H. Payment for out vms rendered pursuant to this Contract wiN be marks to the trade or bL*Inn m name of the.. . j1der of services ralther than to the individual; and l ThO Town of Vall dopes not In any way combines Its basdnsas opeerartlonis wfth fhoso of the VUWA. THE VC®A A$ AN INDFrFWT~FN~' 'l C)R. lS NCT t~MTIT1.Gb TO y1j K BA CONIPEp! =ON BMMMiTS ANn THE B©NB e1TA„W la OBLIDA Eo M PAY Fl? 2WL%_l AM 5TATJ INgQ 3:" Q ^NV ii4ONJ M EARNW, VI. iNSU _ &NCE The VOMA shall obtain and maintain In fC-, for the U,, j esf thin Agreernaaert the following insurance: A. Corrlnre+ha lva= General liability (1nOudinig personal inlluM in the amount not less than One million dollars ($9.000.000) per indlviduali and not Was ti ms Iwo million dollars (g2.Git10.000) per oem - ae. IL Vftrker'o r`.ampurrawlion and employer llatnlity in aeeordence with the 1Norka!r'a Companawtian Art of lie filtaate of Colorado for employees doing work in Colorado in accordance with this Agreement A Autorrwbile liability (Including owned. non-awmed, and hVed) In an amount not less than one million dollars (S4,(M1,Qo0) per individual and not less Own one million dollars (si.o00.ooo) per ooeurmnco. Q. Tho ubove oat . va gals shall be obtained from Companies acceptable to the Tower. Qrartilimiub or Ireulonoo evidencing automobile IlabNtty cov ersoe shall be fuminhpd to tho Town at the tlrr111 of tho signing of this AgreemoriL The general IisbNhy pnlMy shag include the Towel ae an additional nomad Inm rad by policy endorsement and at copy shell he aided to tiro Tnwn FtiltilbmBllli "INM OCR WK11VAD C1111010 rAQteomr UNG Jul-P9-PQO~ .86;vvpm From-TON OF VA11. 6706782167 T-511 P 000MG F-sie Vall Chambar & Business Aasociaelon 941 S. 1-ronrage Rd. Sultan 9 Vall, Colorado A 11357 Min, KW* Ferry Ph. 070/477-0075 Fete: 0701477-0079 X1. A9- SIElf UCO- ' It Is antlelpMwcl 91st many of the n r..ictia described Mahler this Agrvernaltt will hw contracted ftw by Tho VCBA, '1 Ire VCBA wlil advise thn AsWetxant Town Manager of ewntrads entered Mtn for seraiow to be,.. . Med pursuer* to ttdw Agnxrreeelt. X11. SnUP1616S'CRWITEI °W The V013A will not perform any of the sorvlow p?rovldud specified M this Agreement contmey to any local, state. fedeml, or county Iswu. XIII. SEVERA9ILQT'M' Should any aeatiofi of this A®reement be fr wnd to be invalid. all other see tiona shall remain In full fnrou sand effect as though severe? W n Oarn the part in miitlar+led. XIV. itw't~ly2E TH'IB p$ This Aarverna t tomains the sndro intention of the parties and may only be changed try a written document signed by the parttsn. XIX. Ext U I runt Thw parties have executed thin Aurcoment on ~ t"~...day of. 2001. TOWI11 OF VAIL, a C.. .ado municipal norpormLlon VAIL CHAMRER & BUBINERM A880CIAMON A Colorado MesMIew- prfs}It 4:0* *n ~f BY., Isay~ ~r-s+~rc R bare w. Mcl sturln, Town Manvtrr sftarwww~ i Donaldson, Town Cleric R:11n'Ibeb11P11'NO u . '1l~CJ.e~P7y'f?V~p CbelMbi~ ApHbCnrICllLOl00 MEMORANDUM TO: Planning and Environmental Commission FROM: Department of Community Development DATE: August 13, 2001 SUBJECT: A request for a final review and recommendation to the Vail Town Council of proposed text amendments to the Vail Town Code, Chapter 12-61, Housing Zone District, and Chapter 12-2, Definitions, to allow for additional uses and to amend definitions in regard thereto. Applicant: Town of Vail Planner: Allison Ochs 1. BACKGROUND AND DESCRIPTION OF THE REQUEST In March of 2001, the Town Council adopted ORDINANCE NO. 3, SERIES OF 2001: An ordinance amending the Town Code, Tittle 12, Chapter 6, to the Town of Vail Zoning Regulations to allow for the addition of Article I. Housing (H) District, amending Chapter 4, Districts Established, amending Section 12-15-2: GRFA Requirements by zone district, amending Title 12, Sigh Regulations, Chapter 4, Sign Categories, Section 11-4A-1: Signs Permitted in Zoning Districts and setting forth details in regard thereto. The purpose of this ordinance is to adopt the Housing Zone District. An independent legal firm has reviewed the Housing Zone District to ensure the viability of the zone district. The lawyers recommended a few changes to broaden the scope of Section 12-61, Housing Zone District. Specifically, the changes include amending the conditional uses allowed in the Housing Zone District to include Type VI employee housing units. Generally, Type VI employee housing units are a new type of EHU which are governed by a management plan as approved by the Planning and Environmental Commission. The changes are intended to allow for a broader scope of uses within the Housing Zone District. The changes are indicated in Section IV of this memorandum. II. ROLES OF THE REVIEWING BOARDS Plannina and Environmental Commission: Action: The PEC is advisory to the Town Council. The PEC shall review the proposal for and make a recommendation to the Town Council on the compatibility of the proposed text changes for consistency with the Vail Comprehensive Plans and impact on the general welfare of the community. Staff: The staff is responsible for ensuring that all submittal requirements are provided. TOWN *1L 12-61-10: Other Development Standards 12-61-11: Development Plan Required 12-61-12: Development Plan Contents 12-61-13: Development Standards/Criteria for Evaluation 12-61-1: PURPOSE: The Housing District is intended to provide adequate sites for deed FWristed employee housing which, because of the nature and characteristics of employee housing, cannot be adequately regulated by the development standards prescribed for other residential zoning districts. It is necessary in this district to provide development standards specifically prescribed for each development proposal or project to achieve the purposes prescribed in Section 12-1-2 of this Title and to provide for the public welfare. Certain nonresidential uses are allowed as conditional uses, which are intended to be incidental and secondary to the residential uses of the District. The Housing District is intended to ensure that employee housing permitted in the District is appropriately located and designed to meet the needs of residents of Vail, to harmonize with surrounding uses, and to ensure adequate light, air, open spaces, and other amenities appropriate to the allowed types of uses. 12-61-2: PERMITTED USES: The following uses shall be permitted in the H District: Deed restricted employee housing units as further described in Chapter 12-13 of this Title. Passive outdoor recreation areas, and open space. Pedestrian and bike paths. 12-61-3: CONDITIONAL USES: GepeFa#. The following conditional uses shall be permitted in the H District, subject to issuance of a conditional use permit in accordance with the provisions of Chapter 16 of this Title: Commercial uses which are secondary and incidental (as determined by the Planning and Environmental Commission ) to the use of decd rsstristed employee housing and specifically serving the needs of the residents, and developed in conjunction with deed FeEAFiG employee housing, in which case the following uses may be allowed subject to a conditional use permit: Banks and financial institutions. Eating and drinking establishments. Health clubs. Personal services, including but not limited to, laundromats, beauty and barbershops, tailor shops, and similar services. Retail stores and establishments. Dwelling units (not employee housing units) subject to the following criteria to be evaluated by the Planning and Environmental Commission: A. Dwelling units are created solely for the purpose of subsidizing employee housing on the property and; 3 increased if 75% of the required parking spaces are underground or enclosed, thus reducing the impacts of surface paving provided within a development, and that the minimum landscape area requirement is met. 12-61-7: LANDSCAPING AND SITE DEVELOPMENT: At least thirty percent (30%) of the total site area shall be landscaped. The minimum width and length of any area qualifying as landscaping shall be fifteen feet (16) with a minimum area not less than three hundred (300) square feet. 12-61-8: PARKING AND LOADING Off-street parking shall be provided in accordance with Chapter 10 of this Title. No parking or loading area shall be located within any required setback area. At the discretion of the Planning and Environmental Commission, variations to the parking standards outlined in Chapter 10 may be approved during the review of a development plan subject to a Parking Management Plan. The Parking Management Plan shall be approved by the Planning and Environmental Commission and shall provide for a reduction in the parking requirements based on a demonstrated need for fewer parking spaces than Chapter 10 of this title would require. For example, a demonstrated need for a reduction in the required parking could include: A. Proximity or availability of alternative modes of transportation including, but not limited to, public transit or shuttle services. B. A limitation placed in the deed restrictions limiting the number of cars for each unit. C. A demonstrated permanent program including, but not limited to, rideshare programs, carshare programs, shuttle service, or staggered work shifts. 12-61-9: LOCATION OF BUSINESS ACTIVITY: A. Limitation; Exception: All conditional uses by 12-61-3 of this Article, shall be operated and conducted entirely within a building, except for permitted loading areas and such activities as may be specifically authorized to be unenclosed by a conditional use permit and the outdoor display of goods. B. Outdoor Display Areas: The area to be used for outdoor display must be located directly in front of the establishment displaying the goods and entirely upon the establishment's own property. Sidewalks, building entrances and exits, driveways and streets shall not be obstructed by outdoor display. 12-61-10: OTHER DEVELOPMENT STANDARDS: Prescribed By Planning and Environmental Commission: In the H District, development standards in each of the following categories shall be as proposed by the applicant, as prescribed by the Planning and Environmental Commission, and as adopted on the approved development plan: A. Lot area and site dimensions. B. Building height. C. Density control (including gross residential floor area). 12-61-11: DEVELOPMENT PLAN REQUIRED: A. Compatibility With Intent: To ensure the unified development, the protection of the natural environment, the compatibility with the 5 8. Building elevations, sections and floor plans at a scale not smaller than one- eighth inch equals one foot (1/8" = 1'), in sufficient detail to determine floor area, circulation, location of uses and scale and appearance of the proposed development. 9. A vicinity plan showing existing and proposed improvements in relation to all adjacent properties at a scale not smaller than one inch equals fifty feet (1" _ 50'). 10. Photo overlays and/or other acceptable visual techniques for demonstrating the visual impact of the proposed development on public and private property in the vicinity of the proposed development plan. 11. An architectural or massing model at a scale sufficient to depict the proposed development in relationship to existing development on the site and on adjacent parcels. 12. A landscape plan at a scale not smaller than one inch equals twenty feet (1" = 20'), showing existing landscape features to be retained and removed, proposed landscaping and other site development features such as recreation facilities, paths and trails, plazas, walkways and water features. 13. An environmental impact report in accordance with Chapter 12 of this Title unless waived by Section 12-12-3 of this Title. 14. Any additional information or material as deemed necessary by Administrator. B. Copies Required; Model: With the exception of the model, four (4) complete copies of the above information shall be submitted at the time of the application. When a model is required, it shall be submitted a minimum of two (2) weeks prior to the first formal review of the Planning and Environmental Commission. At the discretion of the Administrator, reduced copies in eight and one-half inches by eleven inches (8 1/2" x 11") format of all of the above information and additional copies for distribution to the Planning and Environmental Commission, Design Review Board and Town Council may be required. 12-61-13: DEVELOPMENT STANDARDS/CRITERIA FOR EVALUATION: The following criteria shall be used as the principal means for evaluating a proposed development plan. It shall be the burden of the applicant to demonstrate that the proposed development plan complies with all applicable design criteria: A. Building design with respect to architecture, character, scale, massing and orientation is compatible with the site, adjacent properties and the surrounding neighborhood. B. Buildings, improvements, uses and activities are designed and located to produce a functional development plan responsive to the site, the surrounding neighborhood and uses, and the community as a whole. C. Open space and landscaping are both functional and aesthetic, are designed to preserve and enhance the natural features of the site, maximize opportunities for access and use by the public, provide adequate buffering between the proposed uses and surrounding properties, and when possible, are integrated with existing open space and recreation areas. 7 H. Management Plan - Required Contents 1. The management plan shall contain all relevant material and information necessary to establish the parameters of the Type VI employee housing unit. 2. The management plan shall demonstrate that Type VI employee housing units are exclusively used for and remain available for employee housing, as defined in this Title. 3. The management plan shall provide a mechanism to provide adequate notice of record to prospective owners to ensure that the requirements of the plan shall be met with any future changes in ownership. 4. The management plan shall include adequate provisions to ensure that the employee housing units shall be occupied, and shall not remain vacant for a period to exceed five (5) consecutive months. 5. The management plan shall provide provisions to maintain the affordability of the units. Affordability shall be defined by the management plan. 6. No later than February 1 of each year, the owner of a Type VI employee housing unit shall submit 2 copies of a sworn affidavit to be obtained from the Department of Community Development, to the Department of Community Development setting forth evidence establishing that the employee housing unit has been used in compliance with the management plan. 7. Such other items as the Planning and Environmental Commission or the Administrator may deem necessary to the proposed management plan. 1. Management Plan - Findings: 1. In addition to the findings in Section 12-16-613 of this Title, the Planning and Environmental Commission shall make the following findings before approving the management plan: a. That the management plan is in accordance with the intent and purposes of Chapter 12-13 and Chapter 12- 61 of this Title. b. That the management plan effectively provides for the provision of employee housing as defined in Section 12-2-2 of this Title. C. That the management plan effectively provides for adequate notice to prospective owners of the requirements of the management plan and the occupancy requirements for a Type VI employee housing unit. 9 PLANNING AND ENVIRONMENTAL COMMISSION PUBLIC MEETING RESULTS Monday, August 13, 2001 PROJECT ORIENTATION / - Community Development Dept. PUBLIC WELCOME' 12:00 pm MEMBERS PRESENT MEMBERS ABSENT Galen Aasland John Schofield Chas Bernhardt Diane Golden Brian Doyon Doug Cahill Dick Cleveland Site Visits : 1:00 pm 1. Weiss Lots - 3834 & 3838 Bridge Road 2. Frazier/Dahl Lots - 3816 & 3826 Lupine Drive, 3828 Bridge Road 3. Vail Village Inn -100 E. Meadow Drive 4. Gateway Building -12 Vail Road Driver: George 1O NOTE: If the PEC hearing extends until 6:00 p.m., the board may break for dinner from 6:00 - 6:30 Public Hearinq - Town Council Chambers 2:00 pm 1. A request for a variance from Section 12-6D-5 ("Lot Area and Site Dimensions"), Vail Town Code, and a final review of a minor subdivision located at 3834 and 3838 Bridge Road/ Lots 11 & 12, Bighorn Subdivision 2nd Addition. Applicant: Gary Weiss, represented by Steve Riden, Architect Planner: Ann Kjerulf MOTION: Chas Bernhardt SECOND: Dick Cleveland VOTE: 6-0 TABLED UNTIL AUGUST 27, 2001 2. A request for a variance from Section 12-6D-5 ("Lot Area and Site Dimensions"), Vail Town Code, and a final review of a minor subdivision located at 3816 and 3826 Lupine Drive and 3828 Bridge Road/ Lots 8, 9, & 10, Bighorn Subdivision 2nd Addition. Applicant: Jeff Dahl and June Frazier, represented by Steve Riden, Architect Planner: Ann Kjerulf MOTION: Brian Doyon SECOND: Doug Cahill VOTE: 6-0 APPROVED MINOR SUBDIVISION WITH 3 CONDITIONS: TOWNV OF PAIL 1. That the Developer submits detailed civil engineering drawings of the required off-site improvements (street lights, drainage, curb and gutter, sidewalks, grading, road improvements, etc.) as identified on the off-site improvements plan to the Town of Vail Public Works Department for review and approval, prior to application for a building permit. 2. That the Developer submits a detailed final landscape plan and final architectural elevations for review and approval of the Town of Vail Design Review Board, prior to application for a building permit. 3. The sdd approval time requirements and limitations of Section 12-9A-12 shall apply to this major amendment and, in addition, the phasing of the construction of the hotel shall not be permitted. 4. That the Developer submits the following plans to the Department of Community Development, for review and approval, as a part of the building permit application for the hotel: a. An Erosion Control and Sedimentation Plan; b. A Construction Staging and Phasing Plan; C. A Stormwater Management Plan; d. A Site Dewatering Plan; and e. A Traffic Control Plan. 5. That the Developer receives a conditional use permit to allow for the construction of Type III Employee Housing Units in Phase IV of the District, in accordance with Chapter 12-16, prior to the issuance of a building permit, to provide housing on-site. 6. That the Developer submits a complete set of plans to the Colorado Department of Transportation for review and approval of a revised access permit, prior to application for a building permit. 7. That the Developer meets with the Town staff to prepare a memorandum of understanding outlining the responsibilities and requirements of the required off-site improvements, prior to second reading of an ordinance approving the major amendment. 8. That the Developer submits a complete set of plans responding to the design concerns expressed by Greg Hall, Director of Public Works & Transportation, in his memorandum to George Ruther, dated 12/13/99. The drawings shall be submitted, reviewed and approved by the Town Engineer, prior to final Design Review Board approval. 9. That the Developer records public pedestrian easements between the hotel and the Phase III Condominiums, between the hotel and the Phase V Building, and along the Vail Road frontage. The easements shall be prepared by the Developer and submitted for review and approval of the Town Attorney. The easements shall be recorded with the Eagle County Clerk & Recorder's Office prior to the issuance of a Temporary Certificate of Occupancy. 10. That the Developer records a deed-restriction, which the Town is a party to, on the Phase IV property prohibiting the public use of the spa facility in the hotel. Said restriction may be revoked if the Developer is able to demonstrate to the satisfaction of the Town that adequate provisions for vehicle parking have been made to accommodate the public use of the spa. The restriction shall be recorded prior to the issuance of a building permit. 11. That the Developer submits a final exterior building materials list, a typical wall sections, architectural details and a complete color rendering for review and approval of the Design Review Board, prior to making an application for a building permit. 3 22. That the Developer submits a written letter of approval from adjacent properties whose property is being encroached upon by certain improvements resulting from the construction of the hotel, prior to the issuance of a building permit. 5. A request for a final review and recommendation to the Vail Town Council of proposed text amendments to the Vail Town Code, Chapters 12-7H & I, Lionshead Mixed Use 1 & Lionshead Mixed Use 2, to amend the regulations regarding commercial ski storage and to amend Chapter 12-2, Definitions, and setting forth details in regard thereto. Applicant: Town of Vail Planner: Allison Ochs MOTION: Brian Doyon SECOND: Diane Golden VOTE: 5-1 (Cleveland opposed) RECOMMENDATION OF DENIAL TO THE TOWN COUNCIL to allow commercial ski storage as an accessory use on all levels of a building in the LMU1 & LMU2. 6. A request for a final review and recommendation to the Vail Town Council of proposed text amendments to the Vail Town Code, Chapter 12-61, Housing Zone District, and Chapter 12- 2, Definitions, to allow for additional uses and to amend definitions in regard thereto. Applicant: Town of Vail Planner: Allison Ochs MOTION: Chas Bernhardt SECOND: Brian Doyon VOTE: 5-1 (Aasland opposed) RECOMMENDATION OF APPROVAL TO THE TOWN COUNCIL WITH 2 CONDITIONS: 1. That an amendment procedure be added to the Management Plan requirement. 2. That the criteria regarding affordability be reviewed by the Town Attorney. 7. A staff report on an approval of a minor amendment to SDD #5, Vail Run, to allow for the remodel of an egress staircase, located at 1000 Lionsridge Loop/Lot C-11, Lions Ridge Filing 1. Applicant: Vail Run Resort Community Association, Inc. Planner: Brent Wilson MOTION: SECOND: VOTE: STAFF DECISION UPHELD 8. A request for a final review and recommendation to the Town Council for the adoption of two view corridors within Lionshead, as identified within the Lionshead Redevelopment Master Plan. View Corridor 1 is located approximately at the main pedestrian exit looking southwest towards the Gondola lift line. View Corridor 2 is located approximately from the pedestrian plaza at the east end of the Lifthouse Lodge looking south up the Gondola lift line. A more specific legal description of the two view corridors is on file at the Community Development Department. Applicant: Town of Vail Planner: Allison Ochs TABLED UNTIL AUGUST 27, 2001 5 ORDINANCE NO. 19 SERIES OF 2001 AN ORDINANCE AMENDING THE TOWN CODE, TITLE 12, CHAPTER 6, ARTICLE I, HOUSING (H) DISTRICT; AMENDING TITLE 12, CHAPTER 2, SECTION 2, DEFINITIONS; AMENDING TITLE 12, CHAPTER 13, SECTION 3, GENERAL REQUIREMENTS, AND SECTION 4, REQUIREMENTS BY EMPLOYEE HOUSING UNIT TYPE; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, the Planning and Environmental Commission of the Town of Vail has held public hearings on the proposed amendments in accordance with the provisions of the Town Code of the Town of Vail; and WHEREAS, the Planning and Environmental Commission of the Town of Vail has recommended approval of these amendments at its August 13, 2001, meeting, and has submitted its recommendation to the Vail Town Council; and WHEREAS, the Planning and Environmental Commission finds that the proposed amendments further the development objectives of the Town of Vail; and WHEREAS, the Vail Town Council considers housing a high priority and recognizes the Town's role in providing quality living conditions for the community's workforce. WHEREAS, the Vail Town Council recognizes the need to provide for adequate sites for employee housing within the Town; and WHEREAS, the Vail Town Council considers it reasonable, appropriate, and necessary to adopt a new zone district to encourage and facilitate the development of employee housing; and WHEREAS, the Vail Town Council considers it in the interest of the public health, safety, and welfare to adopt these amendments to the Zoning Regulations. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. The purpose of this ordinance is to adopt amendments to the Housing Zone District, which is intended to provide for adequate sites for employee housing, which, because of the nature and characteristics of employee housing, cannot be adequately regulated by the development standards of other residential zoning districts; and to amend the regulations specifically regarding employee housing as it pertains to the Housing Zone District. Section 2. Title 12, Chapter 6, Article I. Housing District, shall be amended as follows: Ordinance No. 19, Series of 2001 1 - (Text which is to be deleted is indicated as etFisken. Text which is to be added is indicated as bold.) ARTICLE I. HOUSING (H) DISTRICT SECTION: 12-61-1: Purpose 12-61-2: Permitted Uses 12-61-3: Conditional Uses 12-61-4: Accessory Uses 12-61-5: Setbacks 12-61-6: Site Coverage 12-61-7: Landscaping and Site Development 12-61-8: Parking and Loading 12-61-9: Location of Business Activity 12-61-10: Other Development Standards 12-61-11: Development Plan Required 12-61-12: Development Plan Contents 12-61-13: Development Standards/Criteria for Evaluation 12-61-1: PURPOSE: The Housing District is intended to provide adequate sites for deed-res+.ri9t0d employee housing which, because of the nature and characteristics of employee housing, cannot be adequately regulated by the development standards prescribed for other residential zoning districts. It is necessary in this district to provide development standards specifically prescribed for each development proposal or project to achieve the purposes prescribed in Section 12-1-2 of this Title and to provide for the public welfare. Certain nonresidential uses are allowed as conditional uses, which are intended to be incidental and secondary to the residential uses of the District. The Housing District is intended to ensure that employee housing permitted in the District is appropriately located and designed to meet the needs of residents of Vail, to harmonize with surrounding uses, and to ensure adequate light, air, open spaces, and other amenities appropriate to the allowed types of uses. 12-61-2: PERMITTED USES: The following uses shall be permitted in the H District: Deed restricted employee housing units, as further described in Chapter 12-13 of this Title. Passive outdoor recreation areas, and open space. Pedestrian and bike paths. 12-61-3: CONDITIONAL USES: Generally: The following conditional uses shall be permitted in the H District, subject to issuance of a conditional use permit in accordance with the provisions of Chapter 16 of this Title: Commercial uses which are secondary and incidental (as determined by the Planning and Environmental Commission ) to the use of deed-restristed employee housing and specifically serving the needs of the residents, and developed in conjunction with deed c r;ed employee housing, in which case the following uses may be allowed subject to a conditional use permit: Banks and financial institutions. Eating and drinking establishments. Health clubs. Personal services, including but not limited to, laundromats, beauty and barber shops, tailor shops, and similar services. Retail stores and establishments. Dwelling units (not employee housing units) subject to the following criteria to be evaluated by the Planning and Environmental Commission: A. Dwelling units are created solely for the purpose of subsidizing employee housing on the property and, B. Dwelling units are not the primary use of the property. The GRFA for dwelling units shall not exceed 30% of the total GRFA constructed on the property and, C. Dwelling units are only created in conjunction with deed restFiG+^,~ employee housing and, Ordinance No. 19, Series of 2001 -2- D. Dwelling units are compatible with the proposed uses and buildings on the site and are compatible with buildings and uses on adjacent properties. Outdoor patios Public and private schools and educational institutions, including day-care facilities. Public buildings and grounds. Public parks. Public utilities installations including transmission lines and appurtenant equipment. Type VI employee housing units, as further regulated by Chapter 12-13 of this Title. 12-61-4: ACCESSORY USES: The following accessory uses shall be permitted in the H District: Home occupations, subject to issuance of a home occupation permit in accordance with the provisions of Section 12-14-12 of this Title. Minor Arcades Private greenhouses, tool sheds, playhouses, attached garages or carports, swimming pools, or recreation facilities customarily incidental to permitted residential uses. Other uses customarily incidental and accessory to permitted or conditional uses, and necessary for the operation thereof. 12-61-5: SETBACKS: The setbacks in this district shall be 20' from the perimeter of the zone district. At the discretion of the Planning and Environmental Commission, variations to the setback standards may be approved during the review of a development plan subject to the applicant demonstrating compliance with the following criteria: A. Proposed building setbacks provide necessary separation between buildings and riparian areas, geologically sensitive areas and other environmentally sensitive areas. B. Proposed building setbacks will provide adequate availability of light, air and open space. C. Proposed building setbacks will provide a compatible relationship with buildings and uses on adjacent properties. D. Proposed building setbacks will result in creative design solutions or other public benefits that could not otherwise be achieved by conformance with prescribed setback standards. Variations to the 20 ft. setback shall not be allowed on property lines adjacent to HR, SFR, R, PS, and RC zoned properties, unless a variance is approved by the Planning and Environmental Commission pursuant to Chapter 17 of this Title. 12-61-6: SITE COVERAGE: Site coverage shall not exceed fifty-five percent (55%) of the total site area. At the' discretion of the Planning and Environmental Commission, site coverage may be increased if 75% of the required parking spaces are underground or enclosed, thus reducing the impacts of surface paving provided within a development, and that the minimum landscape area requirement is met. 12-61-7: LANDSCAPING AND SITE DEVELOPMENT: At least thirty percent (30%) of the total site area shall be landscaped. The minimum width and length of any area qualifying as landscaping shall be fifteen feet (15') with a minimum area not less than three hundred (300) square feet. 12-61-8: PARKING AND LOADING Off-street parking shall be provided in accordance with Chapter 10 of this Title. No parking or loading area shall be located within any required setback area. At the discretion of the Planning and Environmental Commission, variations to the parking standards outlined in Chapter 10 may be approved during the review of a development plan subject to a Parking Management Plan. The Parking Management Plan shall be approved by the Planning and Environmental Commission and shall provide for a reduction in the parking requirements based on a demonstrated need for fewer parking spaces than Chapter 10 of this title would require. For example, a demonstrated need for a reduction in the required parking could include: A. Proximity or availability of alternative modes of transportation including, but not limited to, public transit or shuttle services. B. A limitation placed in the deed restrictions limiting the number of cars for each unit. C. A demonstrated permanent program including, but not limited to, rideshare programs, carshare programs, shuttle service, or staggered work shifts. Ordinance No. 19, Series of 2001 -3- 12-61-9: LOCATION OF BUSINESS ACTIVITY: A. Limitation; Exception: All conditional uses by 12-613 of this Article, shall be operated and conducted entirely within a building, except for permitted loading areas and such activities as may be specifically authorized to be unenclosed by a conditional use permit and the outdoor display of goods. B. Outdoor Display Areas: The area to be used for outdoor display must be located directly in front of the establishment displaying the goods and entirely upon the establishment's own property. Sidewalks, building entrances and exits, driveways and streets shall not be obstructed by outdoor display. 12-61-10: OTHER DEVELOPMENT STANDARDS: Prescribed By Planning and Environmental Commission: In the H District, development standards in each of the following categories shall be as proposed by the applicant, as prescribed by the Planning and Environmental Commission, and as adopted on the approved development plan: A. Lot area and site dimensions. B. Building height. C. Density control (including gross residential floor area). 12-61-11: DEVELOPMENT PLAN REQUIRED: A. Compatibility With Intent: To ensure the unified development, the protection of the natural environment, the compatibility with the surrounding area and to assure that development in the Housing District will meet the intent of the District, a development plan shall be required. B. Plan Process And Procedures: The proposed development plan shall be in accordance with Section 12-61-12 of this Article and shall be submitted by the developer to the Administrator, who shall refer it to the Planning and Environmental Commission, which shall consider the plan at a regularly scheduled meeting. C. Hearing: The public hearing before the Planning and Environmental Commission shall be held in accordance with Section 12-3-6 of this Title. The Planning and Environmental Commission may approve the application as submitted, approve the application with conditions or modifications, or deny the application. The decision of the Planning and Environmental Commission may be appealed to the Town Council in accordance with Section 12-3-3 of this Title. D. Plan As Guide: The approved development plan shall be used as the principal guide for all development within the Housing District. E. Amendment Process: Amendments to the approved development plan will be considered in accordance with the provisions of Section 12-9A-10 of this Title. F. Design Review Board Approval Required: The development plan and any subsequent amendments thereto shall require the approval of the Design Review Board in accordance with the applicable provisions of Chapter 11 of this Title prior to the commencement of site preparation. 12-61-12: DEVELOPMENT PLAN CONTENTS: A. Submit With Application: The following information and materials shall be submitted with an application for a proposed development plan. Certain submittal requirements may be waived or modified by the Administrator if it is demonstrated that the material to be waived or modified is not applicable to the review criteria, or that other practical solutions have been reached. 1. Application form and filing fee. 2. A written statement describing the project including information on the nature of the development proposed, proposed uses, and phasing plans. 3. A survey stamped by a licensed surveyor indicating existing conditions of the property to be included in the development plan, including the location of improvements, existing contours, natural features, existing vegetation, watercourses, and perimeter property lines of the parcel. 4. A title report, including Schedules A and B4. 5. Plans depicting existing conditions of the parcel (site plan, floor plans, elevations, etc.), if applicable. Ordinance No. 19, Series of 2001 -4- 6. A complete zoning analysis of the existing and proposed development including a square footage analysis of all proposed uses, parking spaces, etc. 7. A site plan at a scale not smaller than one inch equals twenty feet (1" = 20'), showing the location and dimensions of all existing and proposed buildings and structures, all principal site development features, vehicular and pedestrian circulation systems and proposed contours and drainage plans. 8. Building elevations, sections and floor plans at a scale not smaller than one- eighth inch equals one foot (1/8" = 1'), in sufficient detail to determine floor area, circulation, location of uses and scale and appearance of the proposed development. 9. A vicinity plan showing existing and proposed improvements in relation to all adjacent properties at a scale not smaller than one inch equals fifty feet (1" _ 50'). 10. Photo overlays and/or other acceptable visual techniques for demonstrating the visual impact of the proposed development on public and private property in the vicinity of the proposed development plan. 11. An architectural or massing model at a scale sufficient to depict the proposed development in relationship to existing development on the site and on adjacent parcels. 12. A landscape plan at a scale not smaller than one inch equals twenty feet (1" = 20'), showing existing landscape features to be retained and removed, proposed landscaping and other site development features such as recreation facilities, paths and trails, plazas, walkways and water features. 13. An environmental impact report in accordance with Chapter 12 of this Title unless waived by Section 12-12-3 of this Title. 14. Any additional information or material as deemed necessary by Administrator. B. Copies Required; Model: With the exception of the model, four (4) complete copies of the above information shall be submitted at the time of the application. When a model is required, it shall be submitted a minimum of two (2) weeks prior to the first formal review of the Planning and Environmental Commission. At the discretion of the Administrator, reduced copies in eight and one-half inches by eleven inches (8 1/2" x 11") format of all of the above information and additional copies for distribution to the Planning and Environmental Commission, Design Review Board and Town Council may be required. 12-61-13: DEVELOPMENT STANDARDS/CRITERIA FOR EVALUATION: The following criteria shall be used as the principal means for evaluating a proposed development plan. It shall be the burden of the applicant to demonstrate that the proposed development plan complies with all applicable design criteria: A. Building design with respect to architecture, character, scale, massing and orientation is compatible with the site, adjacent properties and the surrounding neighborhood. B. Buildings, improvements, uses and activities are designed and located to produce a functional development plan responsive to the site, the surrounding neighborhood and uses, and the community as a whole. C. Open space and landscaping are both functional and aesthetic, are designed to preserve and enhance the natural features of the site, maximize opportunities for access and use by the public, provide adequate buffering between the proposed uses and surrounding properties, and when possible, are integrated with existing open space and recreation areas. D. A pedestrian and vehicular circulation system designed to provide safe, efficient and aesthetically pleasing circulation to the site and throughout the development. E. Environmental impacts resulting from the proposal have been identified in the project's environmental impact report, if not waived, and all necessary mitigating measures are implemented as a part of the proposed development plan. F. Compliance with the Vail Comprehensive Plan and other applicable *plans. Ordinance No. 19, Series of 2001 -5- Section 3. Title 12, Chapter 2, Section 12-2-2: Definitions, is hereby amended as follows. (Text which is to be deleted is indicated as etrisken. Text which is to be added is indicated as bold.) EMPLOYEE HOUSING UNIT (EHU): A dwelling unit which shall not be leased or rented for any period less than thirty (30) consecutive days, and shall be occupied Fented to by at least one person who is an full ti.ma cmplsyees employee. EH! Is s ssrtc-~,n Z3Re dis.. its cs saWerth in ; this t t a. evelap=.;, star:oaFds-fW €HUc shall be as-previded i. chapt°F '~f-this titla-For the purposes of this definition-,4-"{.II timag employee shall mean a person who works a-minima-ef an average of thirty (30) hours per week or more on a year round basis in Eagle County, Colorado. Theers shall "a five -(5) Gategeries o€HIJG: Type 1, Types 11•, Type III, Type aRd Type V. PFovisier~s relatiRg "^3h ty-pe-of F=W te r-set fenh ir. ahcptar- - f this tit4e. Section 4. Title 12, Chapter 13, Section 12-13-3: General Requirements, is hereby amended as follows: (Text which is to be added is indicated as bold.) 12-13-3: General Requirements-Type VI Employee Housing Units: F. For the purposes of this Title, a Type VI employee housing unit is an employee housing unit which shall be governed by a written management plan or other written program approved by the Planning and Environmental Commission. The management plan is the principal document in guiding the use of a Type VI employee housing unit. The management plan shall be reviewed and approved by the Planning and Environmental Commission as part of the conditional use permit application for a Type VI employee housing unit in accordance with the provisions of Chapter 16 of this Title. G. Management Plan - Required Contents 1. The management plan shall contain all relevant material and information necessary to establish the parameters of the Type VI employee housing unit. 2. The management plan shall demonstrate that Type VI employee housing units are exclusively used for and remain available for employee housing, as defined in this Title. 3. The management plan shall provide a mechanism to provide adequate notice of record to prospective owners to ensure that the requirements of the plan shall be met with any future changes in ownership. 4. The management plan shall include adequate provisions to ensure that the employee housing units shall be occupied, and shall not remain vacant for a period to exceed five (5) consecutive months. 5. The management plan shall provide provisions to maintain the affordability of the units. Affordability shall be defined by the management plan. 6. No later than February 1 of each year, the owner of a Type VI employee housing unit shall submit 2 copies of a sworn affidavit to be obtained from the Department of Community Development, to the Department of Community Development setting forth evidence establishing that the employee housing unit has been used in compliance with the management plan. 7. Such other items as the Planning and Environmental Commission or the Administrator may deem necessary to the proposed management plan. 8. Amendments: Amendments to an approved management plan shall be reviewed by the Planning and Environmental Commission in accordance with this Section. Ordinance No. 19, Series of 2001 -6- H. Management Plan - Findings: 1. In addition to the findings in Section 12-16-613 of this Title, the Planning and Environmental Commission shall make the following findings before approving the management plan: a. That the management plan is in accordance with the intent and purposes of Chapter 12-13 and Chapter 12-61 of this Title. b. That the management plan effectively provides for the provision of employee housing as defined in Section 12-2-2 of this Title. C. That the management plan effectively provides for adequate notice to prospective owners of the requirements of the management plan and the occupancy requirements for a Type VI employee housing unit. Section 5. Title 12, Chapter 13, Section 12-13-4: Requirements by Employee Hosing Unit (EHU) Type, is hereby amended as follows: Ordinance No. 19, Series of 2001 -7- Section 12-13-4 EHU Zoning Districts Permitted Ownership/Tra Additional GRFA Additional Site Garage Parking Minimum/Maximum GRFA Of An EHU Density By Right Or By Conditional 11 nsference Coverage/Reduced Credit/Storage Use Landscape Area Reauirement Type III ermitted Use: The EHU may Per Section 12-15-3 n/a n/a Per Chapter 10 of A. Dwelling Unit Format: Not counted as ionshead Mixed Use 1 be sold or of this Title, Type III this Title. 300 sq. ft. minimum. density. ionshead Mixed Use 2 transferred employee housing 1,200 sq. ft. maximum. ousing separately. units are excluded B. Dormitory Format: from the calculation 200 sq. ft. minimum. onditional Use: of GRFA. 500 sq. ft. maximum. Residential Cluster Dormitory format may consist of several ow Density Multiple- Family bedrooms sharing common kitchen and Medium Density Multiple- bathing facilities in a variety of formats or amily arrangements, in which case may exceed High Density Multiple- the 500 sq. ft. maximum. Family Public Accommodation ommercial Corel ommercial Core2 ommercial Core3 ommercial Service Center rterial Business Parking District General Use Ski Base/ Recreation Type VI Conditional Use: As governed Allowable GRFA Allowable site Requirements Per Chapter 10 of Allowable GRFA shall be determined Allowable density Housing, by the shall be coverage and shall be this Title or as by the Planning and Environmental shall be Management determined by the landscape area determined by required by the Commission determined by the Plan. Planning and shall be the Planning and Planning and Planning and Environmental determined by the Environmental Environmental Environmental Shall not be Commission Planning and Commission Commission. Commission subdivided or Environmental divided into Commission any form of timeshares, interval ownership, or fractional fee. Ordinance No. 19, Series of 2001 -8- 4 Section 6. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 7. The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. Section 8. The amendment of any provision of the Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 9. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 21st day of August, 2001 and a public hearing for second reading of this Ordinance set for the 4th day of September, 2001, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Ludwig Kurz, Mayor Attest: Lorelei Donaldson, Town Clerk Ordinance No. 19, Series of 2001 _9 l MEMORANDUM TO: Town Council FROM: Community Development Department DATE: August 21, 2001 SUBJECT: An appeal of the Design Review Board's denial of a proposed roofing material, located at 2567 Arosa Drive/Lot 9, Block E, Vail das Schone 1" Filing. Applicant: Dennis Scalise Appellant: Dennis Scalise Planner: Allison Ochs I. SUBJECT PROPERTY The subject property is located at 2567 Arosa Drive / Lot 9, Block E, Vail das Schone 1 St Filing. II. STANDING OF APPELLANT The appellant, Dennis Scalise, has standing to file an appeal as the owner of the subject property. III. BACKGROUND AND DESCRIPTION OF THE REQUEST The applicant, Dennis Scalise, submitted an application to the Department of Community Development for the construction of a new residence and Type I Employee Housing Unit in 1999. The application was approved by the Design Review Board on July 7, 1999. At the time, the applicant requested that the Design Review Board consider stone-coat steel roofing. The Design Review Board did not approve the roofing material, instead approving asphalt shakes. The applicant applied for a change of roof material on July 23, 2001. He again requested the stone-coat steel roofing. The Design Review Board considered the request on August 1, 2001, and voted to deny the request, citing the finding that the proposed material does not comply to the design guidelines. The applicant then appealed the Design Review Board decision to deny the proposed roofing material. IV. STAFF RECOMMENDATION The Community Development Department recommends that the Town Council uphold the Design Review Board's denial of the proposed roofing materials subject to the following finding: 1. That the proposal does not meet the intent of the guidelines as established by Section 12-11-5 (Design Guidelines) and Title 14 of the Town Code and outlined in Section V of this memorandum. 1 TOW%AIL w V. APPLICABLE DESIGN GUIDELINES Design Guidelines: 1. Structures shall be compatible with existing structures, their surroundings, and with Vail's environment. It is not to be inferred that buildings must look alike to be compatible. Compatibility can be achieved through the proper consideration of scale, proportions, site planning, landscaping, materials and colors, and compliance with the guidelines herein contained. Staff Response: The Design Review Board and staff believe that the proposed roofing material does not comply with the design guidelines. The Board and staff believe that the proposed roofing material is incompatible with Vail's environment. 2. Roof surfacing materials shall be compatible with the site and surrounding buildings. The predominant roof materials utilized shall be wood shakes and their use is strongly encouraged. The use of metal roofs is acceptable, however in no instance will metal roofs which reflect direct sunlight onto an adjacent property be permitted. If metal roofs are used they shall be surfaced with a low-gloss finish or capable of weathering to a dull finish. Metal roofs shall generally have a standing seam in order to provide some relief to the roof surface and be of a heavy gauge. Asphalt and fiberglass shingles shall be permitted provided that they weigh no less than three hundred (300) pounds per roofing square foot and are of a design and color to be compatible with the requirements of this Section. Staff Response: The Design Review Board and staff believe that the proposed roofing material is inconsistent with this section of the design guidelines. The design guidelines encourage wood shakes, standing seam metal, or asphalt shingles. The Design Review Board was specifically concerned with the appearance of the proposed product, stating that it is more appropriate for a commercial use, rather than a residential use. The design guidelines are very specific as to what types of materials are allowed and the Design Review Board did not believe that the stone- coat steel roofing is an acceptable material. 2 Aug. 2, 01 From: Dennis W. Dorothea A, and James J. Scalise P.O. Box 2591 Vail, Co. 81658 970-331-5422 Re: New Construction Pri./Sec. Home 2567 Arosa Dr. West Vail Lot 9 Block E Vail Das Shone Filing 1 Roofing Material Denied by T.O.V. D.R.B.: A 40 year- Dull Finished- Stone covered- metal roofing The reason for this appeal is based on our intrapetation of the Town of Vail Development Standards Handbook section 10 {design review standards and guidelines) paragraph 6 {roofing surface materials} differing from the T.O.V.- D.R.B. We feel that the guidelines clearly state that a metal dull finish - roofing material, generally {not always) a standing seam, but a material that does show relief can be used. We feel the material proposed easily meets these requirements. Sincerely, Dennis James and Dorothea Scalise GERARD ROOFING TECHNOLOGIES 955 Cokr &ia yea ca 9282,-2927 7141529.0407 GERAR9 Dear Builder/Contractor: Thank you for your interest in Gerard roofing products. Gerard light-weight, stone-coated steel roofing products are designed to compliment a wide range of architectural styles and are available in both a Mediterranean tile or wood shake profile. The enclosed information describes the product and its benefits in detail. Additional information is available by visiting our web site at http://Nvww.gerardusa.com. Gerard roofing products are available factory-direct through authorized Gerard contractors. Please contact us if you are interested in becoming an appointed Gerard contractor, or would like the name for one in your area. Please also let us know if you need any additional specifications, sales or installation information. Call toll free 1-800-23-ROOFS GERA" "Beautiful Under Any Condition" FAX- 7'14/529-6"3 A Customer Service Fan: 7141256-1476 1-800-23-ROOFS NaWrWde Gerard Tile & Shake a 404 40 b T y 40 -"r ~ ~v,r^''°^ ~9',';.n •r?,rx'v~'~;,~_ " ~F~'''",9Jp~~' ~~F/~~ ~<0,"~,~+"~' ~.~'~',^'a4.r ww~/~P' ~i w'r "`•fi~rs =`a J~ g~` "Tz IOW JYI~f i r ' i• tp~ 'g'1' ate": J' s r ' r rA` x ra' a+I r ~r x ,f''t~..*,~I~bs "+/~y~"• s ~yf~."' µr Yt{'lD -40 ,r W~ ' ?4i i, *","~`^tf:'.. a ° . 7y .il+ •10 R: ~ } f ~ . ~r.~~ a~rf:: k sr.:i~~r~+e,, ? ~ f'..~<e7y` a ~r• .,Y >`g ?wl.'t a N+ ~ ty~„~ 44i 7~ .,ti_._ yr° ~'af~ 1 y~t t a f ,w? f Ss. y2j11~ • 'fir:. ? r~ ~:~@ itx°-' , ..'''i~ w '.1.~c r 8 .~s~ ~ x r. ~ n ' I a r+ h T a+F i'~ya: 3e. Fw •F~' 1' c:,!er.Y"~: ,~r~'' .,~•i+. Y' X},, ,r6.' !c+'.'+-•sia, a3 usi""..~'~,~~~`~ri<:s:!`~'.''~~i'f.S,::•,~. ~ ~.Ja. t'k: .E'~c ~x''•• ,,'t.:' .~rE`-a"`k,...~ 'i~~~~. _ b*~#~;•..R; ;y'' .s j'~ ~ 1~1"F,. h.. ...'f. 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't ~ ~ * r '.r r ~na'-`'~,?~c~- Y-r -r. r Y y rx y r,~ r ~~y :~Yy~t tt ~ * r!ti e f 7y <>5~ f t k t}ts„~'`tr F 1 r t, Y s,; r'~ 4Sl t x, f>!" ra , s +3c ¢ a ?s ti S r -dd y~ S- 3~-.:eu 17 r e ~ s ' t r ~ Certification Gerard roofing products have been appraised, and have received appraisal certificates and approvals as follows. Test report copies are available on written request. ~J GERARD ROOFING TECHNOLOGIES REGISTERED TO ISO 9001 o t CERTIFICATE NO.A6692 Approvals U.L. R 12596 Listed NES/NER National Evaluation Report No. 423 Acceptances Los Angeles, California, Research Report No. RR-24432 Dade County, Florida, Report No.95-05-01.02 Memberships rCEM aooFM s The New Steel++ MCA / Metal Construction Association f^1 NRCA ` v National Roofing Contractors Association O NAIHIB National Association on Home Builders [Be Gerard Stone-coated Accessories sure your contractor uses Gerard stone-coated vent flashings and fascia metal to complete the job. These color-matched accessories will help provide that finishing touch to your new Gerard roof. ~L ~ Mrs A. ~`~.y~ ~ )ir1 i p'j fN"d~ 11, I~• •i- rst Variegated Colors Taking the existing Mediterranean colors, Gerard has developed a new variegation of the randomly flashed colors. The variegation developed gives a smoother transition, or blending of the Mediterranean colors. Stone-coated vent flashing Mediterranean colors listed below that have a (V) after their name, are variegation colors. In these cases the flashed colors are no longer available. ® r Mediterranean BARCELONA ONYX (V) WEATHERED SLATE(V) CYPRUS EVERYGREENM MALTA MONTE CARLO CAFE (V)F K Colors hr~: Base Colors SPANISH RED SLATE DRIFTWOOD TERRA COTTA SHERWOOD GREEN .MAHOGANY CHESTNUT CAFE (V) Stone-coated Fascia umur- Before maiTillg a final color selection, review actual product samples. GERARD LOCAL DEALER Gerard Roofing Technologies, 955 Columbia Street Brea, California 92821-2923 FAX 714-529-6643 email:info@gerardusa.com 1-800-23ROOFS Internet: http://www.gerardusa.com Gerard Roofing Technologies is solely engaged in the manufacture of roofing products for resale through wholesale distributors and contractors. Consumers are cautioned that Gerard is not affiliated with any contractors, builders, or applicators. Gerard is not liable for the performance of the contractor or responsible for any workmanship related claims. Liability is limited exclusively to the terms and conditions of the Gerard Warranty, in effect at the time the roof is completed. The Gerard logo and name are registered trademarks of Gerard Roofing Technologies. Copyright 2001 GRT101 Gerard Roofing Technologies. Gerard Makes an Excellent Comparison Protec#ion/ Gerard Concrete, Fiber-Cement e .Architectural Wood Benefits Tile & Shake Tile & Shake Jile & Shake: Composition Shake V4;;' . r. - Shin les. . Excellent Poor Fair Good Good Lightweight 1.4 lb./ sq. ft. 9-15 lb./ sq. ft. 6 lb./ sq. ft. 3-4 lb./ sq. ft. 3.5 lb./ sq. ft. ' " Average Roof: Average Roof: Average Roof: Average Roof: Average Roof: _ 4,200 lb. 36,000 lb. 18,000 lb. 10,500 lb. 10,500 lb. Excellent Excellent Excellent Excellent Poor Excellent Fair Fair" Fair Poor 120 mph Warranty ' ail Excellent nz":` :~tfr Hatl~'~:~~;; Good Fair Fair Poor Ywti.A4...: s'.. Hail Warranty }m Excellent Interlocking design Snow/Ice ` Poor Poor Good Fair M is strong & resists ice damming Excellent Earthquake`,, Poor Fair Good Good Lightweight + Added shear strength Excellent Weatheri ng > Good Fair Fair Poor .WarCant Limited Lifetime Warranty Excellent EnViAronment No tear-off needed Fair Fair Fair Fair + Recyclable :-`2,:Re-Sa1e Excellent Excellent Excellent Fair Fair Ratings based on comparison with Gerard as determined from manufacturers' specifications, independent testing laboratories and published industry studies /statistics. * Requires additional nails, clips and/or wiring in high wind areas. THE GERARD ROOF LIGHTWEIGHT Comparing manufacturers specifications, a Gerard roof weighs less than half (40% of the average composition or wood shake roof. So called lightweight fiber cement roofs are more than four times (4X) heavier than Gerard. Added weight means more stress on framing and trusses which contribute to settling and eventual cracks in walls and ceilings. To limit the chances of roof collapse, all national building codes require additional support for any roofing system that exceeds 6 pounds per square foot. FIRE Because it is made of steel, Gerard panels are incombustible and safe from exposure to airborne burning cinders. The patented interlocking fastening system prevents the panels from lifting and allowing blowing embers to ignite the roof deck. Where Class A is required, Gerard should be installed with specified underlayments, as tested ASTM E-108, U.B.C-15-2 and U.L. 790 Class A fire tests. WIND Gerard s interlocking panel and batten-mounting system offer extraordinary resistance to wind uplift. That is why Gerard completely backs up its claims with a separate 120 mph wind warranty. Other manufacturers may refer to wind-driven rain tests but they remain silent with regard to warranty protection. HAIL Independent testing by Underwriters Laboratories rated Gerard Tile and Shake an industry best, U. L 2218 Class 4 hail resistant product. Most all of the other tested materials (fiber cement, concrete tile, clay tile, composition shingles and medium cedar shakes), suffered severe damage under the same conditions. Gerard backs its hail resistant weatherproof performance with a 2Y hail stone warranty. In some states insurance carriers even offer a discount for installing a Gerard roof. SNOW / ICE Gerard roofs do not absorb moisture and therefore have excellent compatibility with snow and ice. The strong, stone-coated steel panels have been tested in excess of 224 lb. per sq. ft. before panel deformation occurs. Freeze / thaw cycles do not cause the panels to raise because of their interlocking design and in-shear fastening system. EARTHQUAKE Gerard s interlocking roof system adds structural strength to the roof. Many other listed roofing materials cannot offer this. Instead they rely upon the underlying deck for structural integrity. Additionally, Gerard s ultra lightweight provides safety by reducing the threat of roof collapse. The death of several thousand people during the Kobe, Japan earthquake was attributed to the collapse of buildings roofed with heavy roof tiles. In its survey of roofs after the Northridge, California earthquake (Jan. 17, 1994), the McMullen Company found only minor damage to about 1% of the homes protected by stone-coated steel roofs. In contrast, more than 50% of the concrete and clay roofs observed had significant damage. WEATHERING / Many products rely on felt underlayments to maintain a sound waterproof membrane. WARRANTY Unfortunately, these underlayments become brittle and can fail causing a leak. Over time, all traditional roofing products will split, break, crack, curl, warp or absorb water. Not Gerard - with a heart of steel, our Tile & Shake deliver consistent all-weather performance for the life of the original homeowner... we guarantee it with a limited lifetime weatherproof warranty. ENVIRONMENT Steel is 100% recyclable. There is little waste and it can be recycled an infinite number of times without degradation. Most often Gerard can be installed directly over an existing wood or composition roof which eliminates tearing off of the old roof and burdening over capacity landfills. RESALE Real estate professionals consider Gerard a premium roof that adds value to houses listed for sale. The appearance, long life, fire resistance and transferable warranty are of major importance to the prospective home buyer. Gerard Roofing Technologies, Inc. 955 Columbia Street, Brea, California USA 92821-2923 Tel: (800) 237-6637 Fax: (714) 529-6643 Internet: http://www.gerardusa.com E-mail: info@geradusa.com rev.3/99 s:\all\GerardComparisonChart.doc Date: 16 August 2001 To: Vail Town Council From: Carl Walker Re: Item for August 21, 2001 Meeting Appeal of Design Review Board denial of proposed roofing material located at 2567 Arosa Dr. / Lot 9, Block B, Vail das Schone 1 st Filing I am the neighbor immediately to the north of the property noted above. After some investigation including inspection of the proposed roofing material, viewing of a descriptive video and reading product information, I have come to the conclusion that the proposed roofing material is highly desirable and I welcome its use in our neighborhood. It is also my opinion that the proposed material is acceptable according to the Town of Vail Development Standards Handbook, pg. 28, item 6. 1 urge the Council to reverse the decision of the Design Review Board in this case. Thank you for your attention to this matter. Cordially, W D , wa~ Carl D. Walker 2557 Arosa Dr. Vail, CO 81657 476-5211 .r , ORDINANCE NO.21 SERIES OF 2001 AN ORDINANCE ADOPTING A REVISED APPROVED DEVELOPMENT PLAN FOR SPECIAL DEVELOPMENT DISTRICT NO. 6, VAIL VILLAGE INN, PHASE IV, TO ALLOW FOR THE CONSTRUCTION OF THE VAIL PLAZA HOTEL; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, In 1976, the Vail Town Council adopted Ordinance No. 7, Series of 1976, establishing Special Development District No. 6, Vail Village Inn; and WHEREAS, Section 12-9A-10 of the Zoning Regulations permits major amendments to previously Approved Development Plans for Special Development Districts; and WHEREAS, Waldir Prado, dba Daymer Corporation, as owner of the Phase IV property, has submitted an application for a revised major amendment to Special Development District No. 6, Vail Village Inn, Phase IV; and WHEREAS, the purpose of this ordinance is adopt a revised Approved Development Plan for the Vail Village Inn Special Development District, Phase IV to allow for the construction of the Vail Plaza Hotel; and WHEREAS, the revised major amendment to the Special Development District is in the best interest of the town as it meets the Town's development objectives as identified in the Town of Vail Comprehensive Plan; and WHEREAS, in accordance with the provisions outlined in the Zoning Regulations, the Planning & Environmental Commission held a public hearing on the major amendment application; and WHEREAS, the Planning & Environmental Commission has reviewed the prescribed criteria for a major amendment and has submitted its recommendation of approval and findings to the Vail Town Council; and WHEREAS, all public notices as required by the Town of Vail Code have been sent to the appropriate parties; and WHEREAS, the Vail Town Council considers it in the best interest of the public health, safety, and welfare to adopt the revised Approved Development Plan for Special Development District No. 6, Vail Village Inn, Phase IV, Vail Plaza Hotel; and WHEREAS, the approval of the major amendment to Special Development District No. 6, Vail Village Inn, Phase IV, Vail Plaza Hotel and the development standards in regard thereto shall not establish precedence or entitlements elsewhere within the Town of Vail. 1 Ordinance No. 4, Series of 2000 NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Purpose of the Ordinance The purpose of Ordinance No. 21, Series of 2001, is to adopt a revised Approved Development Plan for Special Development District No. 6, Vail Village Inn, Phase IV, Vail Plaza Hotel. The Approved Development Plans for Phases I, III & V remain approved and unchanged for the development of Special Development District No. 6 within the Town of Vail, unless they have otherwise expired. Only the Approved Development Plan for Phase IV, the Vail Plaza Hotel is hereby amended and adopted. Section 2. Amendment Procedures 170filledl, Plannina Commission Reoort The approval procedures described in Section 12-9A of the Vail Municipal Code have been fulfilled, and the Vail Town Council has received the recommendation of the Planning & Environmental Commission for a major amendment to the Approved Development Plan for Special Development District No. 6, Vail Village Inn, Phase IV, Vail Plaza Hotel. Requests for amendments to the Approved Development Plan shall follow the procedures outlined in Section 12-9A of the Vail Municipal Code. Section 3. Special Development District No. 6 The Special Development District and the major amendment to the Approved Development Plan for Phase IV are established to assure comprehensive development and use of the area in a manner that would be harmonious with the general character of the Town, provide adequate open space and recreation amenities, and promote the goals, objectives and policies of the Town of Vail Comprehensive Plan. Special Development District No. 6 is regarded as being complementary to the Town of Vail by the Vail Town Council and the Planning & Environmental Commission, and has been established since there are significant aspects of the Special Development District that cannot be satisfied through the imposition of the standard Public Accommodation zone district requirements. Section 4. Develooment Standards - Special Development District No. 6, Vail Village Inn, Phase IV, Vail Plaza Hotel Development Plan-- The Approved Development Plan for Special Development District No. 6, Vail Village Inn, Phase IV, Vail Plaza Hotel shall include the following plans and materials prepared by Zehren and Associates. Inc., dated April 4, 2000 and stamped approved by the Town of Vail, dated April 18, 2000: (as may be further revised by the Town of Vail Design Review Board) A. Site Illustrative Plan 2 Ordinance No. 4, Series of 2000 B. Site Vignettes Key Plan (noted "for illustration purposes only') C. Site Vignettes D. Site Plan (revised) E. Level Minus Two F. Level Minus One G. Level Zero H. Level One 1. Level One & 1 /2 J. Level Two K. Level Three L. Level Four M. Level Five N. Level Six 0. Roof Plan P. Roof Plan (Mechanical Equipment) 0. Street Sections (Vail Road Elevation/North Frontage Road Elevation) R. Plaza Sections (South Plaza Elevation/East Plaza Elevation) S. Building A Elevations T. Building A Sections U. Building B Elevations V. Building B Sections W. Building Height Plan 1 (Absolute Heights/Interpolated Contours) X. Building Height Plan 2 (Maximum Height Above Grade/Interpolated Contours) Y. Pool Study (Pool Sections) Z. Vail Road Setback Study AA. Loading and Delivery plan BB. Street Entry Studies (Vail Road/South Frontage Road) CC. Sun Study DD. Landscape Improvements Plan EE. Off-site Improvements Plan Permitted Uses-- The permitted uses in Phase IV of Special Development District No. 6 shall be as set forth in Section 3 Ordinance No. 4, Series of 2000 12-7 of the Vail Town Code. Conditional Uses-- Conditional uses for Phase IV shall be set forth in Section 12-7A-3 of the Town of Vail Zoning Regulations. All conditional uses shall be reviewed per the procedures as outlined in Chapter 12-16 of the Town of Vail Zoning Regulations. Density-- Units per Acre - Dwelling Units, Accommodation Units, & Fractional Fee Club Units The number of units permitted in Phase IV shall not exceed the following: Dwelling Units -1 Accommodation Units - 99 Fractional Fee Club Units - 50 Type III Employee Housing Units -18 (38 employee beds totaling 9,618 square feet of floor area) Density-- Floor Area The gross residential floor area (GRFA), common area and commercial square footage permitted for Phase IV shall be as set forth in the Approved Development Plans referenced in Section 4 of this ordinance. Setbacks-- Required setbacks for Phase IV shall be as set forth in the Approved Development Plans referenced in Section 4 of this ordinance. The front setback along Vail Road shall be a minimum of 16'. Height-- The maximum building height for Phase IV shall be as set forth in the Approved Development Plans referenced in Section 4 of this ordinance. For the purposes of SDD No. 6, Phase IV, calculations of height, height shall mean the distance measured vertically from the existing grade or finished grade (whichever is more restrictive), at any given point to the top of a flat roof, or mansard roof, or to the highest ridge line of sloping roof unless otherwise specified in Approved Development Plans. Site Coverage-- The maximum allowable site coverage for Phase IV shall be as set forth in the Approved Development Plans referenced in Section 4 of this ordinance. Landscaping-- The minimum landscape area requirement for Phase IV shall be as set forth in the Approved Development Plans referenced in Section 4 of this ordinance. 4 Ordinance No. 4, Series of 2000 Parking and Loading-- The required number of off-street parking spaces and loading/delivery berths for Phase IV shall be provided as set forth in the Approved Development Plans referenced in Section 4 of this ordinance. In no instance shall Vail Road or the South Frontage Road be used for loading/delivery or guest drop-off/pick-up without the prior written approval of the Town of Vail. The required parking spaces shall not be individually sold, transferred, leased, conveyed, rented or restricted to any person other than a tenant, occupant or user of the building for which the space, spaces or area are required to be provided by the Zoning Regulations or ordinances of the Town. The foregoing language shall not prohibit the temporary use of the parking spaces for events or uses outside of the building, subject to the approval of the Town of Vail. Section 5. Approval Aareements for Soecial Develooment District No. 6, Phase IV. Vail Plaza Hotel 1. That the Developer submits detailed civil engineering drawings of the required off-site improvements (street lights, drainage, curb and gutter, sidewalks, grading, road improvements, Vail Road landscape median improvements, etc.) as identified on the off-site improvements plan to the Town of Vail Public Works Department for review and approval, prior to application for a building permit. 2. That the Developer submits a detailed final landscape plan and final architectural elevations for review and approval of the Town of Vail Design Review Board, prior to application for a building permit. 3. The SDD approval time requirements and limitations of Section 12-9A-12 shall apply to Ordinance No. 21, Series of 2001. In addition, the phasing of the construction of the hotel shall not be permitted. 4. That the Developer submits the following plans to the Department of Community Development, for review and approval, as a part of the building permit application for the hotel: a. An Erosion Control and Sedimentation Plan; b. A Construction Staging and Phasing Plan; C. A Stormwater Management Plan; d. A Site Dewatering Plan; and e. A Traffic Control Plan. 5. That the Developer receives a conditional use permit to allow for the construction of 18, Type III Employee Housing Units in Phase IV of the District, in accordance with Chapter 12-16, prior to 5 Ordinance No. 4, Series of 2000 the issuance of a building permit, for the housing of 38 employees totaling 9,618 square feet of floor area. 6. That the Developer submits a complete set of plans to the Colorado Department of Transportation for review and approval of a revised access permit, prior to application for a building permit. 7. That the Developer meets with the Town staff to prepare a memorandum of understanding outlining the responsibilities and requirements of the required off-site improvements, prior to second reading of an ordinance approving the major amendment. 8. That the Developer submits a complete set of plans responding to the design concerns expressed by Greg Hall, Director of Public Works & Transportation, in his memorandum to George Ruther, dated 12/13/99. The drawings shall be submitted, reviewed and approved by the Town Engineer, prior to final Design Review Board approval. 9. That the developer records a public pedestrian easement between the hotel and the Phase III Condominiums and between the Phase V Building property lines. The easement shall be prepared by the developer and submitted for review and approval of the Town Attorney. The easement shall be recorded with the Eagle County Clerk & Recorder's Office prior to the issuance of a Temporary Certificate of Occupancy. 10. That the Developer record a deed-restriction, which the Town is a party to, on the Phase IV property prohibiting the public use of the spa facility in the hotel. Said restriction may be revoked if the Developer is able to demonstrate to the satisfaction of the Town that adequate provisions for vehicle parking have been made to accommodate the public use of the spa. The restriction shall be recorded prior to the issuance of a building permit. 11. That the Developer submits a final exterior building materials fist, a typical wall-section and complete color rendering for review and approval of the Design Review Board, prior to making an application for a building permit. 12. That the Developer submits a comprehensive sign program proposal for the Vail Plaza Hotel for review and approval of the Design Review Board, prior to the issuance of a Temporary Certificate of Occupancy. 13. That the Developer submits a roof-top mechanical equipment plan for review and approval of the Design Review Board prior to the issuance of a building permit. All roof-top mechanical equipment shall be incorporated into the overall design of the hotel and enclosed and screened from public view. 6 Ordinance No. 4, Series of 2000 14. That the Developer posts a bond with the Town of Vail to provide financial security for the 125% of the total cost of the required off-site public improvements. The bond shall be in place with the Town prior to the issuance of a building permit. 15. That the Developer installs bollards or similar safety devices at the intersection of the delivery access driveway and the sidewalk along the South Frontage Road to prevent conflicts between pedestrians and vehicles, prior to the issuance of a Temporary Certificate of Occupancy. 16. That the Developer studies and redesigns the entrance on the north side of the hotel across from the entrance to the Gateway Building to create a more inviting entrance or a design that redirects pedestrians to another entrance. The final design shall be reviewed and approved by the Design Review Board prior to the issuance of a building permit. 17. That the Developer coordinate efforts with the owners of the Gateway Building to create a below ground access for loading and delivery to the Gateway from the Vail Plaza Hotel to resolve potential loading and delivery concerns at the Gateway. If a coordinated effort can be reached the Developer shall submit revised plans to the Town of Vail Community Development Department for review and approval, prior to the issuance of a building permit. 18. That the Developer revises the proposed floor plans for the Vail Plaza Hotel to provide freight elevator access to the lowest level of the parking structure. The revised plans shall be submitted to the Town of Vail Community Development Department for review and approval prior to the issuance of a building permit. 19. That the Developer, in cooperation with the Town of Vail Public Works Department design and construct a left-turn lane on Vail Road and reconfigure the landscape island in the South Frontage Road median to eliminate left-turns from the loading/delivery. The construction shall be completed prior to the issuance of a Temporary Certificate of Occupancy. 20. That the Developer provides a centralized loading/delivery facility for the use of all owners and tenants within Special Development District No. 6. Access or use of the facility shall not be unduly restricted for Special Development District No. 6. The loading/delivery facility, including docks, berths, freight elevators, service corridors, etc., may be made available for public and/or private loading/delivery programs, sanctioned by the Town of Vail, to mitigate loading/delivery impacts upon the Vail Village loading/delivery system. The use of the facility shall only be permitted upon a finding by the Town of Vail and the Developer that excess capacity exists. The Developer will be compensated by the Town of Vail and/or others for the common use of the 7 Ordinance No. 4, Series of 2000 facility. The final determination of the use of the facility shall be mutually agreed upon by the Developer and the Town of Vail. 21. That the Developer submits a written letter of approval from adjacent properties whose property is being encroached upon by certain improvements resulting from the construction of the hotel, prior to the issuance of a building permit. 22. That the Developer executes a Developer Improvement Agreement to cover the completion of the required off-site improvements, prior to the issuance of a building permit. 23. That the Developer record Type III deed-restrictions of each of the required employee housing units, with the Eagle County Clerk & Recorder's Office, prior to the issuance of a Temporary Certificate of Occupancy. 24. That the required Type I I I deed-restricted employee housing units not be eligible for resale and that the units be owned and operated by the hotel and that said ownership transfer with the deed to the hotel property. Section 6. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 7. The repeal or the repeal and re-enactment of any provisions of the Vail Municipal Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 8. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are hereby repealed to the extent only of such inconsistency. The repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, heretofore repealed. 8 Ordinance No. 4, Series of 2000 INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 21St day of August, 2001, and a public hearing for second reading of this Ordinance set for the 4th day of September, 2001, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Ludwig Kurz, Mayor ATTEST: Lorelei Donaldson, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 4th day of September, 2001. Ludwig Kurz, Mayor ATTEST: Lorelei Donaldson, Town Clerk 9 Ordinance No. 4, Series of 2000 08/17/2001 10:52:44 = 8.2 VAIL VILLAGE HOMEOWNERS ASSOCIATION, INC. President - Bob Galvin Secretary - Gretta Parks Treasurer -Patrick G.~..,... Executive Director - Jim Lamont Directors: Judith Berkowitz - Dolph Bridgewater - Ellie Caulkins - Alan Kosloff - Ron Langley - Bill Morton To: Town of Vail Town Council From: Jim Lamont Date: August 17, 2001 RE: Vail Plaza Hotel East Wing Special Dev6q ...ent District - Rehearing The Homeowners Association urges the Town Council in its rehearing of the Vail Plaza Hotel East Wing Special Dev&F...ent District to consider the following rec.,......endations. 1. Rectify outstanding conflicts with adjacent property owners by eliminating duplication of facilities and lowering some areas of excessive building height to cause the proposal to be consistent with the height provisions for the site in the Vail Village Master Plan. 2. Adjust and make consistent with facilities and standards approved for the Vail Plaza Hotel West Wing. 3. Cause the interconnection of parking structures and loading & delivery facilities within the entirety of the Vail Village Inn Special Development District. 4. Facilitate the physical interconnection of pedestrian and vehicular circulation between the East and West Wings. The applicant has represented to the Town Council that certain facilities are to be mutually supported and physically interconnected, e.g. combined bed base of the East and West Wings to justify the capacity and size of the West Wing convention facilities. It is hoped that by making these adjustments that existing or future litigation by adjacent property owners will be unnecessary. It is the desire of the Association that both projects proceed to c.,jL..Yletion, in a timely manner, under the condition that all affected property owners receive fair, consistent, and equal treatment. Post Office Box 238 Vail, Colorado 81658 Telephone: (970) 827-5680 Voice Mail/FAX: (970) 827-5856 e-mail: wha(d.vail.net 04 40 ,+.vailhomeowners.com MEMORANDUM TO: Planning and Environmental Commission FROM: Department of Community Development DATE: August-13,2001 SUBJECT: A request for a final review and recommendation of a major amendment, to allow for the proposed redevelopment of the Vail Village Inn, Phase IV, within Special Development District No. 6, and a conditional use permit, to allow for the operation of a fractional fee club in the Public Accommodation Zone District, located at 100 East Meadow Drive/Lots M, N, & O, Block 5-D, Vail Village First Filing. Applicant: Waldir Prado, Daymer Corporation Planner: George Ruther 1. INTRODUCTION The applicant, Waldir Prado, d.b.a. Daymer Corporation, represented by Jay Peterson, is proposing to redevelop the Vail Village Inn, located at 100 East Meadow Drive. This new applicant has been submitted in response to an alleged error in the publication for a previous meeting. The proposal that has been submitted is identical to the previous proposal that the Town of Vail Planning & Environmental Commission, Design Review Board and Vail Town Council reviewed and approved in 1999/2000. The approved development plan is illustrated pursuant to the documents and plans adopted on May 2, 2000, upon second reading of Ordinance No. 4, Series of 2000. The applicant has submitted an application to the Town of Vail Community Development Department for review and consideration of a major amendment to Special Development District No. 6, Vail Village Inn. The major amendment application proposes changes to the existing approved development plan and is intended to facilitate the redevelopment of the existing Vail Village Inn, Phase IV Condominiums and allow for the construction of the Vail Plaza Hotel. The current proposal amends Phase IV of the Vail Village Inn Plaza only. No amendments are proposed to Phases 1-III or V of the Vail Village Inn. A summary of the proposal is described in detail in the memorandum from the Town of Vail Community Development Department to the Planning & Environmental Commission dated February 28, 2000 and the Town of Vail public records. The applicant has identified what he believes to be public benefits that will continue to be realized by the Town as a result of the Vail. Plaza Hotel redevelopment. The public benefits associated with the hotel proposal are: TOWN OF VAIL i • An increase in the annual occupancy rate through the redevelopment of an older, existing hotel. • The creation of approximately 10,500 square feet of new conference and meeting room facilities. • The implementation of the revised Town of Vail Streetscape Master Plan improvements along Vail Road, the South Frontage Road and a portion of East Meadow Drive. • The re-investment and redevelopment of resort property in the Town of Vail. • The implementation of the development goals, objectives and policies adopted by the Town for the Vail Village Inn property. • A significant increase in the Town's supply of short-term, overnight accommodation to serve our guests and visitors. • The construction of a world-class "anchor" hotel providing a high-level of guest services and amenities. • A potentially sizeable annual contribution to the Town's declining sales tax revenue. 11. DESCRIPTION OF THE REQUEST Major Amendment Request The applicant, Daymer Corporation, represented by Jay Peterson, has submitted a request for a final review and recommendation of a proposed a major amendment, pursuant to Chapter 9 of the Town of Vail Zoning Regulation, to Special Development District No. 6, Vail Village Inn. The purpose of the major amendment is to amend the approved development plan to allow for the construction of the Vail Plaza Hotel in Phase IV of the District. The applicant is proposing significant improvements to Phase IV of the Vail Village Inn Special Development District. The existing hotel and restaurant are proposed to be demolished to allow for the new construction of the Vail Plaza Hotel. The hotel is intended to be a mixed-use development including residential, commercial and recreational uses. The applicant is proposing to construct 99 new accommodation units (hotel rooms) ranging in size from approximately 350 sq. ft. to 370 sq. ft. per unit, 50 part-time fractional fee club units, 18 employee housing units (38 beds) and 1 free- market condominium. The fractional fee club units are considered part-time, since during the summer months the hotel will retain ownership of the units to rent as short- term accommodation units, and then during the winter months (approximately 24 weeks) the units will be sold as fractional fee club units. The Vail Plaza Hotel also includes two restaurants, 4,047 square feet of accessory retail located within the hotel and along the plaza, a 15,338 square foot conference facility, a 24,799 square foot full-service spa and health club facility and approximately 249 new underground parking spaces. The approximate total gross square footage of the new hotel is 379,857 square feet. The following is an approximate square footage breakdown of the various uses within the hotel: ? 62,816 sq. ft. - fractional fee club units ? 5,499 sq. ft. - condominium 2 35,818 sq. ft. - accommodation units ? 6,332 sq. ft. - employee housing units 8,375 sq. ft. - restaurant/retail ? 15,130 sq. ft. - conference/meeting rooms ? 24,817 sq. ft. - spa/health club 221,070 sq. ft. - common area (mechanical, maid closets, stairs/hallways, parking, office, lobby, etc.) 379,857 sq. ft. gross building square footage A complete set of reduced plans has been provided. III. STAFF RECOMMENDATION The Community Development Department is recommending approval of the applicant's request for a major amendment to Special Development District #6 to allow for redevelopment of Phase IV of the Vail Village Inn. Staff's recommendation for approval is based upon the review of the criteria outlined in Section V of the memorandum dated February 28, 2000. The staff believes that the proposal is in general compliance with the nine design criteria as identified in the memorandum. Again, in reviewing the proposal, staff identified a number of pros and cons that we believe are associated with the hotel proposal. The list includes, but is not limited to, the following: PROS • The presence of economic redevelopment in Vail. • An increase to the Town's supply of hotel beds and an increased level of quality. • The implementation of the Town's development goals, objectives, and policies. • The creation of new, deed restricted employee housing to offset the housing impacts associated with the hotel. • The elimination of an unsightly surface parking lot. • The completion of the final phase of the Vail Village Inn Special Development District. • The construction of new conference and meeting room facilities within the Town. • The construction of public improvements funded with private dollars. • The potential increases in sales tax revenue. • An increased amount of public open space. • An improved and updated loading/delivery facility which is relocated from Vail Road. • The provision of 18 on-site employee housing units. CONS • Increased vehicular traffic on Vail Road. • Deviations from the underlying zoning development standards are required. • The bulk and mass of the new hotel is significantly greater than the sizes of buildings presently on the development site. • There are increased impacts of shading on public areas. 3 • The conference and meeting room facilities are potentially under-sized. • Additional views of Vail Mountain from public areas will be negatively impacted. • Only a portion of the dilapidated plaza paver surface is being replaced and improved. • Increased loading/delivery truck traffic on Town streets. • There is only a marginal net increase of true accommodation units over what exists today. • An eighteen to twenty-four month construction process (noise, construction traffic, etc). Should the Planning & Environmental Commission choose to recommend approval of the requested major amendment to the Vail Town Council, staff would recommend that the Commission make the following finding: "That the proposed major amendment to Special Development District #6, Vail Village Inn, complies with the nine design criteria outlined in Section 12-9A-8 of the Town of Vail Municipal Code. The applicant, as required, has demonstrated to the satisfaction of the Commission that any adverse effects of the requested deviations from the development standards of the underlying zoning are outweighed by the public benefits provided or has demonstrated that one or more of the development standards is not applicable, or that a practical solution consistent with the public interest has been achieved. Further, the Commission finds that the requested conditional use permit to allow for the operation of a fractional fee club complies with the applicable criteria and is consistent with the development goals and objectives of the Town. Lastly, public notice of this public hearing has been sent to adjacent property owners and published in a local newspaper of record in accordance with Section 12-3-6C of the Town Code." Should the Planning & Environmental Commission choose to recommend approval of the requested major amendment, staff would recommend that the approval carry with it the following conditions: 1. That the Developer submits detailed civil engineering drawings of the required off- site improvements (street lights, drainage, curb and gutter, sidewalks, grading, road improvements, etc.) as identified on the off-site improvements plan to the Town of Vail Public Works Department for review and approval, prior to application for a building permit. 2. That the Developer submits a detailed final landscape plan and final architectural elevations for review and approval of the Town of Vail Design Review Board, prior to application for a building permit. 3. The sdd approval time requirements and limitations of Section 12-9A-12 shall apply to this major amendment and, in addition, the phasing of the construction of the hotel shall not be permitted. 4. That the Developer submits the following plans to the Department of Community Development, for review and approval, as a part of the building permit application for the hotel: a. An Erosion Control and Sedimentation Plan; b. A Construction Staging and Phasing Plan; 4 C. A Stormwater Management Plan; d. A Site Dewatering Plan; and e. A Traffic Control Plan. 5. That the Developer receives a conditional use permit to allow for the construction of Type III Employee Housing Units in Phase IV of the District, in accordance with Chapter 12-16, prior to the issuance of a building permit, to provide housing on-site. 6. That the Developer submits a complete set of plans to the Colorado Department of Transportation for review and approval of a revised access permit, prior to application for a building permit. 7. That the Developer meets with the Town staff to prepare a memorandum of understanding outlining the responsibilities and requirements of the required off-site improvements, prior to second reading of an ordinance approving the major amendment. 8. That the Developer submits a complete set of plans responding to the design concerns expressed by Greg Hall, Director of Public Works & Transportation, in his memorandum to George Ruther, dated 12/13/99. The drawings shall be submitted, reviewed and approved by the Town Engineer, prior to final Design Review Board approval. 9. That the Developer records public pedestrian easements between the hotel and the Phase III Condominiums, between the hotel and the Phase V Building, and along the Vail Road frontage. The easements shall be prepared by the Developer and submitted for review and approval of the Town Attorney. The easements shall be recorded with the Eagle County Clerk & Recorder's Office prior to the issuance of a Temporary Certificate of Occupancy. 10. That the Developer records a deed-restriction, which the Town is a party to, on the Phase IV property prohibiting the public use of the spa facility in the hotel. Said restriction may be revoked if the Developer is able to demonstrate to the satisfaction of the Town that adequate provisions for vehicle parking have been made to accommodate the public use of the spa. The restriction shall be recorded prior to the issuance of a building permit. 11. That the Developer submits a final exterior building materials list, a typical wall sections, architectural details and a complete color rendering for review and approval of the Design Review Board, prior to making an application for a building permit. 12. That the Developer submits a comprehensive sign program proposal for the Vail Plaza Hotel for review and approval of the Design Review Board, prior to the issuance of a Temporary Certificate of Occupancy. 13. That the Developer submits a roof-top mechanical equipment plan for review and approval of the Design Review Board prior to the issuance of a building permit. All roof-top mechanical equipment shall be incorporated into the overall design of the hotel and enclosed and screened from public view. 5 14. That the Developer posts a bond with the Town of Vail to provide fi.nancial security for the 125% of the total cost of the required off-site public improvements. The bond shall be in place with the Town prior to the issuance of a building permit. 15. That the Developer installs bollards or similar safety devices at the intersection of the delivery access driveway and the sidewalk along the South Frontage Road to prevent conflicts between pedestrians and vehicles, prior to the issuance of a Temporary Certificate of Occupancy. 16. That the Developer studies and redesigns the entrance on the north side of the hotel across from the entrance to the Gateway Building to create a more inviting entrance or a design that redirects pedestrians to another entrance. The final design shall be reviewed and approved by the Design Review Board prior to the issuance of a building permit. 17. That the Developer coordinates efforts with the owners of the Gateway Building to create a below ground access for loading and delivery to the Gateway from the Vail Plaza Hotel to resolve potential loading and delivery concerns at the Gateway. If a coordinated effort can be reached the Developer shall submit revised plans to the Town of Vail Community Development Department for review and approval, prior to the issuance of a building permit. 18. That the Developer revises the proposed floor plans for the Vail Plaza Hotel to provide freight elevator access to the lowest level of the parking structure. The revised plans shall be submitted to the Town of Vail Community Development Department for review and approval prior to the issuance of a building permit. 19. That the Developer redesigns the proposed elevator tower to create an architectural feature atop the tower and revises the proposed building elevations and roof plan prior to final review of the proposal by the Design Review Board. The Board shall review and approve the revised design. 20. That the Developer, in cooperation with the Town of Vail Public Works Department design and construct a left-turn lane on Vail Road and reconfigure the landscape island in the South Frontage Road median to eliminate left-turns from the loading/delivery. The construction shall be completed prior to the issuance of a Temporary Certificate of Occupancy. 21. That the Developer provides a centralized loading/delivery facility for the use of all owners and tenants within Special Development District No. 6. Access or use of the facility shall not be unduly restricted for Special Development District No. 6. The loading/delivery facility, including docks, berths, freight elevators, service corridors, etc., may be made available for public and/or private loading/delivery programs, sanctioned by the Town of Vail, to mitigate loading/delivery impacts upon the Vail Village loading/delivery system. The use of the facility shall only be permitted upon a finding by the Town of Vail and the Developer that excess capacity exists. The Developer will be compensated by the Town of Vail and/or others for the common use of the facility. The final determination of the use of the facility shall be mutually agreed upon by the Developer and the Town of Vail. 6 22. That the Developer submits a written letter of approval from adjacent properties whose property is being encroached upon by certain improvements resulting from the construction of the hotel, prior to the issuance of a building permit. 7 i VAIL PLAZA HOTEL 2000 REVISED MAJOR AMENDMENT PROPOSAL ` Town of Vail Planning & Environmental Commission February 28, 2000 u At TOWN OF PAIL Department of Community Development 75 South Frontage Road Vail, Colorado 81657 970-479-2138 FAX 970-479-2452 Vail Plaza Hotel Executive Summary (2/28/00) The Town of Vail Community Development Department and the Public Works Department, with the aid of various outside consultants, have completed the review of the proposal for the redevelopment of the Vail Plaza Hotel. Upon completion of your review, the Town staff is recommending approval of the proposed project. The staff's recommendation for approval carries with it 22 conditions. The details of the staff's recommendation and the recommended conditions can be found in Section Ill of this memorandum. In evaluating the proposal, the Town staff relied upon the regulations, policies and guidelines outlined in the various land-planning related documents adopted by the Town of Vail. Throughout the course of the development review process staff remained primarily focused on the technical aspects of the proposal. The matters of design and policy were left up to the Town's Boards. A detailed narrative of the staff's findings based upon the established review criteria is outlined in Section VII of this memorandum. A complete breakdown and technical analysis of the proposal has been prepared. In the Vail Plaza Hotel Zonina Analvsis (revised 2/28/00) and the Vail Plaza Hotel Proposal Comparison (revised 2128100), staff provides analysis and comparison of the various development standards prescribed by the Zoning Regulations and compares the figures of the 2000 proposal to those of the 1999 approval and the 1998 proposal which had been rejected by Town Council nearly one year ago. Also included in the analysis documents are a Vail Plaza Hotel View Analysis, Vail Plaza Hotel Sun/Shade Analysis and a Vail Plaza Hotel Parking Analysis (revised 2/28/00). The purpose of these documents is to provide a comparison of existing conditions relative to proposed conditions should the hotel be constructed. Accompanying this information is also a revised Vail Plaza Hotel Traffic Impact Report. The original report had been prepared for the 1998 proposal. Since its original formulation, the report has been revised and supplemented in response to changing conditions and requests of staff and others. The basic findings of the report conclude that while the redeveloped hotel will have impacts of current traffic patterns, the projected impacts can be successfully mitigated. Complete copies of these six reports and other relevant information have been provided as exhibits and are found in the back of this memorandum. Lastly, a brief overview of the development history of the Vail Village Inn Special Development District has been prepared. This overview is intended to provide a basic understanding of the proposed changes that have occurred within the District since its original adoption in 1976. The development history of the Vail Village Inn is outlined in Section IV of this memorandum. % If$ RECYCLEDPAPER VAIL PLAZA HOTEL Staff Memorandum (2/28/00) TABLE OF CONTENTS L INTRODUCTION ....................................................................................................................................................................1 11. DESCRIPTION OF THE REQUESTS ..................................................................................................................................2 A. Major Amendment to Special Development District ...........................................................................2 B. Conditional Use Permit ..........................................................................................................................3 Ill. STAFF RECOMMENDATION ................................................................................................................................3 A. Pros/Cons ............................................................................................................................................3-4 B. Conditions of Approval 4-7 IV. BACKGROUND ..................................................................................................................................................7-8 V. PUBLIC ACCOMMODATION ZONE DISTRICT ....................................................................................................8 VI. ZONING ANALYSIS .........................................................................................................................................9-10 VII. SPECIAL DEVELOPMENT DISTRICT MAJOR AMENDMENT PROCESS ...................................................10-11 A. Design compatibility and sensitivity to the immediate environment, neighborhood and adjacent properties relative to architectural design, scale, bulk, building height, buffer zones, identity, character, visual integrity and orientation .................................................................................................11-13 B. Uses, activity and density which provide a compatible, efficient and workable relationship with surrounding uses and activity ..........................................................................................................13-14 Emolovee Housing Reauirement ......................................................................................14-15 Emolovee Housina Generation Analvsis .........................................................................15-17 C. Compliance with parking and loading requirements as outlined in Chapter 18.52. of the Town of Vail Municipal Code ..............................................................................................................................................17-18 D. Conformity with the applicable elements of the Vail Comprehensive Plan, Town policies and Urban Design Plan ................................................................•........................................................................................18 Vail Land Use Plan 18-20 Vail Villaae Master Plan ..................................................................................................................20-23 Vail Villaae Design Considerations ..............................................................................................23-24 Urban Design Considerations .......................................................................................................24-30 Architect Landscape Considerations ..........................................................................................30-40 E. Identification and mitigation of natural and/or geologic hazards that affect the property on which the special development district is proposed .......................................................................................................40 F. Site plan, building design and location and open space provisions designed to produce a functional development responsive and sensitive to natural features, vegetation and overall aesthetic quality of the community .....40-41 G. A circulation system designed for both vehicles and pedestrians addressing on and off-site traffic circulation ............................................................................................................................................................41 H. Functional and aesthetic landscaping and open space in order to optimize and preserve natural features, recreation, views and functions ..................................................................................................41-42 1. Phasing plan or subdivision plan that will maintain a workable, functional and efficient relationship throughout the development of the special development district ..............................................................42 VIN. CRITERIA AND FINDINGS FOR A CONDITIONAL USE PERMIT .............................................................................42-45 ATTACHMENT AA - L MEMORANDUM TO: Planning and Environmental Commission FROM: Department of Community Development DATE: February 28, 2000 SUBJECT: A request for a final review and recommendation of a major amendment, to allow for the proposed redevelopment of the Vail Village Inn, Phase IV, within Special Development District No. 6, and a conditional use permit, to allow for the operation of a fractional fee club in the Public Accommodation Zone District, located at 100 East Meadow Drive/Lots M, N, & O, Block 5-D, Vail Village First Filing. Applicant: Waldir Prado, Daymer Corporation Planner: George Ruther 1. INTRODUCTION The applicant, Waldir Prado, d.b.a. Daymer Corporation, represented by Jay Peterson, is proposing to redevelop the Vail Village Inn, located at 100 East Meadow Drive. The applicant has submitted two applications to the Town of Vail Community Development Department for review and consideration: Major Amendment Request 1) A request for a major amendment to Special Development District #6, Vail Village Inn. The major amendment application proposes changes to the existing approved development plan and is intended to facilitate the redevelopment of the existing Vail Village Inn, Phase IV Condominiums and allow for the construction of the Vail Plaza Hotel. The current proposal amends Phase IV of the Vail Village Inn Plaza only. No amendments are proposed to Phases 1-III or V of the Vail Village Inn. Conditional Use Permit Request 2) A request for a conditional use permit, pursuant to Chapter 16 of the Town of Vail Zoning Regulations, to allow for the operation of a fractional fee club within the proposed Vail Plaza Hotel. The fractional fee club will be comprised of 50 fractional fee club units operated and managed by the owner of the Vail Plaza Hotel. The applicant has identified what he believes to be public benefits which will be realized by the Town as a result of the Vail Plaza Hotel redevelopment. The public benefits associated with the hotel proposal are: TOWN OF YAIL 1 • An increase in the annual occupancy rate through the redevelopment of an older, existing hotel. • The creation of approximately 10,500 square feet of new conference and meeting room facilities. • The implementation of the recommended Town of Vail Streetscape Master Plan improvements along Vail Road, the South Frontage Road and a portion of East Meadow Drive. • The re-investment and redevelopment of resortproperty in the Town of Vail. • The implementation of the development goals, objectives and policies adopted by the Town for the Vail Village Inn property. • A significant increase in the Town's supply of short-term, overnight accommodation to serve our guests and visitors. • The construction of a world-class "anchor" hotel providing a high-level of guest services and amenities. • A potentially sizeable annual contribution to the Town's declining sales tax revenue. 11. DESCRIPTION OF THE REQUESTS Major Amendment Request The applicant, Daymer Corporation, represented by Jay Peterson, has submitted two development review applications to the Town of Vail Community Development. The first application is a request for a final review and recommendation of a proposed a major amendment, pursuant to Chapter 9 of the Town of Vail Zoning Regulation, to Special Development District No. 6, Vail Village Inn. The second request is for a conditional use permit to allow for the operation of a fractional fee club. The purpose of the major amendment is to amend the approved development plan to allow for the construction of the Vail Plaza Hotel in Phase IV of the District. The applicant is proposing significant improvements to Phase IV of the Vail Village Inn Special Development District. The existing hotel and restaurant are proposed to be demolished to allow for the new construction of the Vail Plaza Hotel. The hotel is intended to be a mixed-use i development including residential, commercial and recreational uses. The applicant is proposing to construct 99 new accommodation units (hotel rooms) ranging in size from approximately 350 sq. ft. to 370 sq. ft. per unit, 50 part-time fractional fee club units, 18 employee housing units (38 i beds) and 1 free-market condominium. The fractional fee club units are considered part-time, since during the summer months the hotel will retain ownership of the units to rent as short-term accommodation units, and then during the winter months (approximately 24.weeks) the units will be sold as fractional fee club units. The Vail Plaza Hotel also includes two restaurants, 4,047 square feet of accessory retail located within the hotel and along the plaza, a 15,338 square foot conference facility, a 24,799 square foot full-service spa and health club facility and approximately 249 new underground parking spaces. The approximate total gross square footage of the new hotel is 379,857 square feet. The following is an approximate square footage breakdown of the various uses within the hotel: ? 62,816 sq. ft. - fractional fee club units ? 5,499 sq. ft. - condominium 2 ? 35,818 sq. ft. - accommodation units ? 6,332 sq. ft. - employee housing units ? 8,375 sq. ft. - restaurant/retail ? 15,130 sq. ft. - conference/meeting rooms ? 24,817 sq. ft. - spa/health club ? 221,070 sq. ft. - common area (mechanical, maid closets, stairs/hallways, parking, office, lobby, etc.) 379,857 sq. ft. gross building square footage Conditional Use Permit Request The second application submitted for review is for a conditional use permit to allow for the operation of a fractional fee club in the Public Accommodation zone district. The granting of a conditional use permit by the Town of Vail would allow the applicant to operate 50 fractional fee club units within the Vail Plaza Hotel. The applicant is proposing that the club units be sold on an interval basis. The club units would be sold for 24 weeks during the winter months with the remaining 28 weeks owned by the hotel for use as short-term accommodations units. It is believed by the applicant that this sales structure will maximize the occupancy of the units and optimize the availability of the units for marketing the conference facility of the hotel during the summer months and shoulder seasons. To further improve occupancy potential of the fractional fee club, the 50 club units have been designed to include up to two "lock-oft' spaces per unit. This design creates a total of 108 "keys" and 216 "pillows" for the fractional fee club component of the hotel (1 key = 1 room). A complete set of reduced plans has been attached for reference (Exhibit AA). III. STAFF RECOMMENDATION The Community Development Department is recommending approval of the applicant's request for a major amendment to Special Development District #6 and a conditional use permit, to allow for redevelopment of Phase IV of the Vail Village Inn. Staff s recommendation for approval is based upon the review of the criteria outlined in Sections V & VI of this memorandum. The staff believes that the proposal is in general compliance with the nine design criteria and the criteria for a conditional use permit, as identified in this memorandum. In reviewing the proposal, staff identified a number of pros and cons that we believe are associated with the hotel proposal. The list includes, but is not limited to, the following: PROS • The presence of economic redevelopment in Vail. • An increase to the Town's supply of hotel beds and an increased level of quality. • The implementation of the Town's development goals, objectives, and policies. • The creation of new, deed restricted employee housing to offset the housing impacts associated with the hotel. • The elimination of an unsightly surface parking lot. • The completion of the final phase of the Vail Village Inn Special Development District. • The construction of new conference and meeting room facilities within the Town. 3 • The construction of public improvements funded with private dollars. • The potential increases in sales tax revenue. • An increased amount of public open space. • An improved and updated loading/delivery facility which is relocated from Vail Road. • The provision of 18 on-site employee housing units. CONS • Increased vehicular traffic on Vail Road. • Deviations from the underlying zoning development standards are required. • The bulk and mass of the new hotel is significantly greater than the sizes of buildings presently on the development site. • There are increased impacts of shading on public areas. • The conference and meeting room facilities are potentially under-sized. • Additional views of Vail Mountain from public areas will be negatively impacted. • Only a portion of the dilapidated plaza paver surface is being replaced and improved. • Increased loading/delivery truck traffic on Town streets. • There is only a marginal net increase of true accommodation units over what exists today. • An eighteen to twenty-four month construction process (noise, construction traffic, etc). Should the Planning & Environmental Commission choose to recommend approval of the requested major amendment to the Vail Town Council, staff would recommend that the ! Commission make the following finding: "That the proposed major amendment to Special Development District #6, Vail Village Inn, complies with the nine design criteria outlined in Section 12-9A-8 of the Town of Vail Municipal Code. The applicant, as required, has demonstrated to the satisfaction of the Commission that any adverse effects of the requested deviations from the development standards of the underlying zoning are outweighed by the public benefits provided or has i demonstrated that one or more of the development standards is not applicable, or that a practical solution consistent with the public interest has been achieved. Further, the Commission finds that the requested conditional use permit to allow for the operation of a 1 fractional fee club complies with the applicable criteria and is consistent with the development goals and objectives of the Town. Lastly, public notice of this public hearing j has been sent to adjacent property owners and published in a local newspaper of record in accordance with Section 12-3-6C of the Town Code." Should the Planning & Environmental Commission choose to recommend approval of the requested major amendment, staff would recommend that the approval carry with it the following conditions: 1. That the Developer submits detailed civil engineering drawings of the required off-site improvements (street lights, drainage, curb and gutter, sidewalks, grading, road improvements, etc.) as identified on the off-site improvements plan to the Town of Vail Public Works Department for review and approval, prior to application for a building permit. 2. That the Developer submits a detailed final landscape plan and final architectural elevations for review and approval of the Town of Vail Design Review Board, prior to application for a building permit. 4 3. The sdd approval time requirements and limitations of Section 12-9A-12 shall apply to Ordinance No. 1, Series of 2000. In addition, the phasing of the construction of the hotel shall not be permitted. 4. That the Developer submits the following plans to the Department of Community Development, for review and approval, as a part of the building permit application for the hotel: a. An Erosion Control and Sedimentation Plan; b. A Construction Staging and Phasing Plan; C. A Stormwater Management Plan; d. A Site Dewatering Plan; and e. A Traffic Control Plan. 5. That the Developer receives a conditional use permit to allow for the construction of Type III Employee Housing Units in Phase IV of the District, in accordance with Chapter 12-16, prior to the issuance of a building permit, to provide housing on-site. 6. That the Developer submits a complete set of plans to the Colorado Department of Transportation for review and approval of a revised access permit, prior to application for a building permit. 7. That the Developer meets with the Town staff to prepare a memorandum of understanding outlining the responsibilities and requirements of the required off-site improvements, prior to second reading of an ordinance approving the major amendment. 8. That the Developer submits a complete set of plans responding to the design concerns expressed by Greg Hall, Director of Public Works & Transportation, in his memorandum to George Ruther, dated 12/13/99. The drawings shall be submitted, reviewed and approved by the Town Engineer, prior to final Design Review Board approval. 9. That the Developer records public pedestrian easements between the hotel and the Phase III Condominiums, between the hotel and the Phase V Building, and along the Vail Road frontage. The easements shall be prepared by the Developer and submitted for review and approval of the Town Attorney. The easements shall be recorded with the Eagle County Clerk & Recorder's Office prior to the issuance of a Temporary Certificate of Occupancy. 10. That the Developer record a deed-restriction, which the Town is a party to, on the Phase IV property prohibiting the public use of the spa facility in the hotel. Said restriction may be revoked if the Developer is able to demonstrate to the satisfaction of the Town that adequate provisions for vehicle parking have been made to accommodate the public use of the spa. The restriction shall be recorded prior to the issuance of a building permit. 11. That the Developer submits a final exterior building materials list, a typical wall sections, architectural details and a complete color rendering for review and approval of the Design Review Board, prior to making an application for a building permit. 12. That the Developer submits a comprehensive sign program proposal for the Vail Plaza Hotel for review and approval of the Design Review Board, prior to the issuance of a Temporary 5 Certificate of Occupancy. 13. That the Developer submits a roof-top mechanical equipment plan for review and approval of the Design Review Board prior to the issuance of a building permit. All roof-top mechanical equipment shall be incorporated into the overall design of the hotel and enclosed and screened from public view. 14. That the Developer posts a bond with the Town of Vail to provide financial security for the 125% of the total cost of the required off-site public improvements. The bond shall be in place with the Town prior to the issuance of a building permit. 15. That the Developer installs bollards or similar safety devices at the intersection of the delivery access driveway and the sidewalk along the South Frontage Road to prevent conflicts between pedestrians and vehicles, prior to the issuance of a Temporary Certificate of Occupancy. 16. That the Developer studies and redesigns the entrance on the north side of the hotel across from the entrance to the Gateway Building to create a more inviting entrance or a design that redirects pedestrians to another entrance. The final design shall be reviewed and approved by the Design Review Board prior to the issuance of a building permit. 17. That the Developer coordinate efforts with the owners of the Gateway Building to create a below ground access for loading and delivery to the Gateway from the Vail Plaza Hotel to i resolve potential loading and delivery concerns at the Gateway. If a coordinated effort can be j reached the Developer shall submit revised plans to the Town of Vail Community i Development Department for review and approval, prior to the issuance of a building permit. r 18. That the Developer revises the proposed floor plans for the Vail Plaza Hotel to provide freight j elevator access to the lowest level of the parking structure. The revised plans shall be i submitted to the Town of Vail Community Development Department for review and approval prior to the issuance of a building permit. i 19. That the Developer redesigns the proposed elevator tower to create an architectural feature ! atop the tower and revises the proposed building elevations and roof plan prior to final review of the proposal by the Design Review Board. The Board shall review and approve the revised design. 20. That the Developer, in cooperation with the Town of Vail Public Works Department design and construct a left-tum lane on Vail Road and reconfigure the landscape island in the South Frontage Road median to eliminate left-tums from the loading/delivery. The construction shall be completed prior to the issuance of a Temporary Certificate of Occupancy. 21. That the Developer provides a centralized loading/delivery facility for the use of all owners and tenants within Special Development District No. 6. Access or use of the facility shall not be unduly restricted for Special Development District No. 6. The loading/delivery facility, including docks, berths, freight elevators, service corridors, etc., may be made available for public and/or private loading/delivery programs, sanctioned by the Town of Vail, to mitigate loading/delivery impacts upon the Vail Village loading/delivery system. The use of the facility shall only be permitted upon a finding by the Town of Vail and the Developer that excess capacity exists. The Developer will be compensated by the Town of Vail and/or others for the 6 common use of the facility. The final determination of the use of the facility shall be mutually agreed upon by the Developer and the Town of Vail. 22. That the Developer submits a written letter of approval from adjacent properties whose property is being encroached upon by certain improvements resulting from the construction of the hotel, prior to the issuance of a building permit. IV. BACKGROUND The development review process for the Vail Plaza Hotel has been a lengthy, labor intensive process that has included numerous meetings with the various Town boards, Town staff, and interested members of the community. The review process began over two years ago when the applicant submitted the original redevelopment proposal application to the Community Development. Following a nine month review process including a final review and recommendation of approval from the Planning & Environmental Commission and the Design Review Board, the Vail Town Council informed the applicant that a favorable vote could not be made on the application and directed the applicant to revise the proposal. The primary concerns of the Council were building height, compliance with the Town's planning documents, off-site traffic impacts, loading and delivery capabilities and vehicular site access. In response to the Council's concerns the proposal has been revised and resubmitted to the Community Development Department. The revised proposal has been reviewed and evaluated by the Planning & Environmental Commission, the Design Review Board and the Town staff. The Commission has held five meetings while the Board has held five conceptual reviews of the revised plans. Additionally, the applicant held an open house to present the plans to interested members of the community. All the submitted plans, models and related materials have been available for review at the Office of Community Development and on various web sites. The following is a summary of the existing phases and development with the Vail Village Inn Special Development District: Phase I - This phase consists of the buildings located at the southeast corner of the District. Phase I includes one residential dwelling unit approximately 3,927 square feet in size and nine commercial/retail spaces. Phase l-- This phase consists of three residential dwelling units totaling approximately 3,492 square feet in size and three commercial/retail spaces. Phase II is generally located in the center of the District. Phase III - This Phase consists of twenty-nine residential dwelling units totaling approximately 44,830 square feet in size and six commercial/retail spaces. Phase III is located at the northeast comer of the District. Phase IV - This is the original and oldest Phase in the District. This Phase consists of one residential dwelling unit approximately 5,000 square feet. in size and seventy-two accommodation units comprising approximately 16,585 square feet of floor area. Phase IV is generally located in the northwest comer of the District. Phase V - This Phase consists of eleven residential dwelling units and three 7 accommodation units totaling approximately 9,972 square feet of floor area and four commercial/retail spaces. Phase V is located in the southwest comer of the District at the intersection of Vail Road and East Meadow Drive. A map illustrating the location of the various Phases has been attached for reference (Exhibit A). The following is a brief summary of the amendments to Special Development District No. 6 since the original adoption: ? In 1976, the Vail Town Council passed Ordinance No. 7, Series 1976, establishing Special Development Districts No. 6, Vail Village Inn, to ensure the unified and coordinated development of a critical site to the Town of Vail, as a whole, and in a manner suitable for the area in which it is situated. ? In 1985, the Vail Town Council passed Ordinance No. 1, Series 1985, providing certain amendments to the approved development plan for Special Development District No. 6. The amendments included a requirement for a minimum of 175 accommodation units and 72,400 square feet of GRFA devoted entirely to accommodation units in Phase IV. ? In 1987, the Vail Town Council passed Ordinance No. 14, Series 1987, which amended and modified Section 8 relating to the allowed density of the development plan for Special Development District No. 6. This amendment broke Phase IV into two distinct phases; Phase IV and Phase V. This amendment established the maximum allowable GRFA for the entire District at approximately 120,000 square feet. Further, the amendment reduced the minimum accommodation unit requirement to 148 units and 67,367 square feet of GRFA. ? In 1989, the Vail Town Council Passed Ordinance No. 24, Series of 1989, amending the density controls of the District. This amendment increased the allowable GRFA to 124,527 ! square feet and allowed Unit #30 to be created in a commercial space. The amendment maintained the previous approval requiring a minimum 148 accommodation units and 67,367 square feet of GRFA devoted to units in Phases IV and V. ? In 1991, the Vail Town Council passed Ordinance No. 9, Series 1991, providing for certain amendments to the approved development plan for Special Development District No. 6, which relates specifically to Phase IV. o In 1992, the Vail Town Council passed Ordinance No. 2, Series 1992, allowing for j modifications and amendments to various sections of Special Development District No. 6 which related directly to Phase IV, and which made certain changes to the approved development plan for Special Development District No. 6 as they relate to Phase IV. When originally considering deviations from the underlying zoning in 1976, the Town Council found that such deviations were acceptable, as the community was to realize a substantial increase in the hotel bed base. An increase in short-term accommodations has been a long- standing objective of our resort community. V. "PUBLIC ACCOMMODATION ZONE DISTRICT" According to the Official Town of Vail Zoning Map, the applicant's property is zoned Public Accommodation. Pursuant to the Town of Vail Municipal Code, the Public Accommodation Zone 8 district is intended, " to provide sites for lodges and residential accommodations for visitors, together with such. public and semi-public facilities and limited professional offices, medical facilities, private recreation, and related visitor oriented uses as may appropriately be located in the same district. The Public Accommodation District is intended to ensure adequate light, air, open space, and other amenities commensurate with lodge uses, and to maintain the desirable resort qualities of the District by establishing appropriate site development standards. Additional nonresidential uses are permitted as conditional uses which enhance the nature of Vail as a winter and summer recreation and vacation community, and where permitted are intended to function compatibly with the high density lodging character of the District." The Public Accommodation Zone District is intended to provide sites for lodging units with densities not to exceed 25 dwelling units per acre. The Public Accommodation Zone District, prior to January 21, 1997, did not permit interval ownership. On January 21, 1997, the Town Council adopted regulations allowing interval ownership subject to the issuance of a conditional use permit. Previously, interval ownership was only allowed as a conditional use in the High Density Multi-family Zone District. On October 5, 1999, the Vail Town Council approved Ordinance No. 23, Series of 1999, amending the development standards prescribed in the Public Accommodation Zone District. The amendments included an increase in allowable GRFA up to 150%, an increase in site coverage, the elimination of AU's and FFU's in the calculation of density, revised setback requirements, and other various aspects in the development of properties zoned Public Accommodation. The allowable building height, landscape area and limitation on commercial square footage remained unchanged. VI. ZONING ANALYSIS The development standards for a Special Development District shall be proposed by the applicant. Development standards including lot area, site dimensions, setbacks, height, density control, site coverage, landscaping and parking and loading shall be determined by the Town Council as part of the approved development plan, with consideration of the recommendations of the Planning and Environmental Commission. Before the Town Council approves development standards that deviate from the underlying zone district, it shall be determined that such deviations provide benefits to the Town that outweigh the effects of such deviations. This determination is to be made based upon the evaluation of the proposed Special Development District's compliance with the Review Criteria outlined in the following section of this memorandum. The Community Development Department staff has prepared a zoning analysis for the proposed Vail Plaza Hotel. The Vail Plaza Hotel Zoning Analysis compares the development standards outlined by the underlying zoning of Public Accommodation (revised 10/99), to the existing development, the applicant's proposed 1998 major amendment (which was not approved), the approved 1999 major amendment and the 2000 revised proposal. It is important to note that the comparison is based on the entire area of the Special Development District. A copy of the Vail Plaza Hotel Zonina Analvsis has been attached for reference (Exhibit B). 9 For comparative purposes, the Community Development Department has also completed an . analysis comparing the 1998 proposal and the 1999 approval to the 2000 proposal. The purpose of the analysis is to provide a direct comparison of the 1998 proposal and the 1999 approval to the applicant's revised 2000 proposal. A copy of the Vail Plaza Hotel Prooosal Comparison has been attached for reference (Exhibit C). VII. THE SPECIAL DEVELOPMENT DISTRICT MAJOR AMENDMENT PROCESS Chapter 12-9 of the Town Code provides for the amendment of existing Special Development Districts in the Town of Vail. According to Section 12-9A-1, the purpose of a Special Development District is, "To encourage flexibility and creativity in the development of land, in order to promote its most appropriate use; to improve the design character and quality of the new development within the Town; to facilitate the adequate and economical provision of streets and utilities; to preserve the natural and scenic features of open space areas; and to further the overall goals of the community as stated in the Vail Comprehensive Plan. An approved development plan for a Special Development District, in conjunction with the properties underlying zone district, shall establish the requirements for guiding development and uses of property included in the Special Development District." According to Section 12-9A-2, a major amendment to a Special Development District is defined as, "Any proposal to change uses; increase gross residential floor area; change the number of dwelling or accommodation units; modify, enlarge or expand any approved special development district (other than "minor amendments" as defined in this Section), except as provided under Sections 12-15-4, "Interior Conversions", or 12-15-5, "Gross Residential Floor Area (250 Ordinance)" of this Title:" . The Town Code provides a framework for the amendment of a Special Development District. According to the Town Code, prior to site preparation, building construction, or other improvements to land within a Special Development District, there shall be an approved development plan for the Special Development District. The approved development plan establishes requirements regulating development, uses and activity within the Special Development District. Upon final review of a proposed major amendment of an existing Special Development District, a report from the Planning and Environmental Commission stating its findings and recommendations and a staff report shall be forwarded to the Town Council, in accordance with the provisions listed in Section 12-16-6 of the Town Code. The Town Council's consideration of the Special Development District shall be in accordance with the provisions of the Town Code and approved by two readings of an ordinance. An approved development plan is the principal document in guiding the development, uses, and activities of the Special Development District. The development plan shall contain all relevant 10 material and information necessary to establish the parameters with which the Special Development District shall adhere. The development plan may consist of, but not be limited to: the approved site plan; floor plans, building sections, and elevations: vicinity plan; parking plan; preliminary open space/landscape plan; densities; and permitted, conditional, and accessory uses. The determination of permitted, conditional and accessory uses shall be made by the Planning and Environmental Commission and Town Council as part of the formal review of the proposed development plan. Unless further restricted through the review of the proposed Special Development District, permitted, conditional and accessory uses shall be limited to those permitted, conditional and accessory uses in the property's underlying zone district. The Town Code provides nine design criteria, which shall be used as the principal criteria in evaluating the merits of the proposed major amendment to a Special Development District. It shall be the burden of the applicant to demonstrate that submittal material and the proposed development plan comply with each of the following standards, or demonstrate that one or more of them is not applicable, or that a practical solution consistent with the public interest has been achieved. The applicant has submitted a report outlining a review of the criteria (Exhibit D). The nine SDD review criteria are listed below: NOTE: Staff's analysis is based in part on an analysis by Jeff Winston, an independent design consultant. A. Design compatibility and sensitivity to the immediate environment, neighborhood and adjacent properties relative to architectural design, scale, bulk, building height, buffer zones, identity, character, visual integrity and orientation. Staff believes the applicant has designed a structure which relates well to the site and the surrounding neighborhood. The mass of the Vail Plaza Hotel is significantly greater than that of the existing buildings on the site. However, staff believes the increased mass is appropriate for the site and takes into consideration the massing of the buildings on the adjoining properties and in the immediate vicinity. The applicant has modified the building mass by redesigning various roof elements, articulating the building facade along the South Frontage Road, reconfiguring the tower elements and by lowering the roof eave lines. The lowered roof eave lines match more closely to the eave lines of the adjoining buildings to the east, west and south, thus insuring a smooth transition of building mass between-properties. To further address building mass the tallest portions of the building have been located near the center of the development site. This design reconfiguration reduces the perceived height of the hotel in the immediate area. The applicant has revised the building footprint in response to the Town Council's request to maintain the twenty-foot setback along Vail Road. The revised footprint does not maintain the full twenty-foot setback as requested. The proposed plan shows that the building encroaches a maximum of four feet into the Vail Road setback. The encroachment is on the southwest corner of the building. The total square footage of building area in the setback is approximately 56 square while the total amount of GRFA in the setback is roughly 36 square feet. Staff believes that the intent of the Town Council's direction has been met since there is now adequate space for the required landscape and sidewalk improvements. The Vail Plaza Hotel exterior building materials are a mixture of stone, stucco and wood. The roof material is proposed to be a terra cotta colored concrete tile with copper flashing. The applicant has proposed to incorporate irrigated flower boxes and copper chimney caps into the design of the hotel to serve as attractive accent elements. A grayish-brown granite stone will be used around the base of the building. The use of non- 11 reflective glazed windows all around the building reduces the potential of unwanted glare. The applicant has proposed that the exterior stucco color be an off-white or cream color to blend in with the exteriors of the buildings on the adjoining properties. Staff believes that the combination of building materials proposed has been well incorporated into the design of the Vail Plaza Hotel. The Town of Vail Design Review Board will have the opportunity to review the building exterior prior to final approval of the hotel. The height of the Vail Plaza Hotel exceeds the allowable building height of the Public Accommodation zone district by approximately 29 feet. The building height standards of the underlying zone district indicate that the maximum height for buildings with sloping roofs shall be 48 feet. The applicant is requesting that the maximum building height for the Vail Plaza Hotel be approximately 77 feet. This figure. does not include the proposed architectural feature or landmark element atop the elevator tower. The height of the elevator tower is approximately 99 feet. The building height is based on an interpolated topography of the Vail Village Inn property, and not the original topography of the site (pre-development). Original topography of the site is not available, as the site was originally developed prior to zoning (and before the requirement that a topographic survey be submitted prior to development). Staff believes, based upon the topography in the vicinity of the development site, that the interpolated topography is a reasonable and appropriate method to determine building height. According to the Vail Village Master Plan Conceptual Building Height Plan and the Building Height Profile Plan (Exhibit E), the development site of Phase IV of the Vail Village Inn is in an area with conceptual building heights of 3-4 stories, with a building story being approximately nine feet, excluding the roof. The applicant is proposing to construct a five-story hotel, excluding roof. The Building Height Plan element of the Vail Village Master Plan, states in part, "Generally speaking, it is the goal of this plan to maintain the concentration of low-scale buildings in the core area while positioning larger buildings along the northern periphery (along the Frontage Road), as depicted in the Building Height Profile Plan. The Building Height Plan also strives, in some areas, to preserve major views from public rights-of-way. The building heights expressed on the Illustrative Plan are intended to provide general guidelines. Additional study should be made during specific review processes relative to a building's height impact on the streetscape and the relationship to surrounding structures." In response to the general guidelines provided in the Vail Village Master Plan relative to building height, staff has requested that the applicant prepare a view analysis from eight different locations from the public rights-of-way. This Vail Plaza Hotel View Analvsis provides a "before & after" depiction of the proposed building (Exhibit F). The view analysis and on-site inspections have indicated that the view from public rights-of-way will not be negatively impacted. In addition, a Vail Plaza Hotel Sun/Shade Analvsis was prepared to illustrate the building's height impact on the surrounding streetscape (Exhibit G). The sun/shade analysis compares the height impact of the existing structures to the height impact of the proposed structures. The result of the comparison shows that substantially more of the streetscape along the South Frontage Road east of the roundabout will be shaded. The increase in shading results from the increase in building height, the increased encroachment into the front setback and the additional building mass proposed. To offset the impacts of the increase in shading during the winter months, the applicant has proposed to improve the pedestrian streetscape along the South Frontage Road by installing heated sidewalks and drive aisles and has redesigned 12 the roof form of the hotel to minimize the shading impact on adjacent properties. To help mitigate the building's mass, the applicant has proposed to construct exterior decks and balconies, along with providing horizontal stepping of the building, along the South Frontage Road. To respect the relationship of the hotel to surrounding structures on adjoining properties, and at the request of the Planning & Environmental Commission, the applicant has removed 2 to 2 Y2 stories from the original proposed (1998) building, increased the vertical stepping of the building and increased the width of the Vail Road setback. Because of the increased vertical stepping of the building and the minimum twenty-foot setback above grade, staff believes that the proposed hotel is respectful of existing development and uses on adjacent properties. The net effect of these changes results in the maximum height of the building being located in the center portions of the site away from the adjoining property lines and structures. Staff believes that the applicant has designed a building which relates well to the site and the surrounding neighborhood. Further, staff believes that the proposed building complies with the general guidelines and basic intent of the Conceptual Building Height Plan and the Building Height Profile contained in the Vail Village Master Plan. Much has been said regarding the potential "loss" of the "established view corridor" from the intersection of the South Frontage Road and Vail Road, as a result of the construction of the Vail Plaza Hotel. No adopted view corridor exists in this area. Staff and the Town's Urban Design Consultant believe that the true loss of the view and the real negative impacts occurred when the Vail Gateway Plaza was constructed. Through the construction of the five-story tali Vail Gateway Plaza, the view from the intersection was substantially lost. While the existence of the view corridor was recognized during the development review process of the Gateway Plaza Building and attempts were made to respect the view, the efforts fell short of protecting the view. This, coupled with the fact that the intersection configuration and traffic flow patterns of the South Frontage Road have changed since the original adoption of the master plan, is justification for additional encroachments upon the view. Furthermore, staff and Jeff Winston believe additional development and building height behind the Vail Gateway Plaza will have minimal impacts on the remaining view. While the Vail Village Master Plan discusses the importance of maintaining views from public rights-of-way, it did not establish a view corridor in the vicinity of the proposed development site, nor did intend to protect views from priuate property. The Town of Vail has five established view corridors and is proposing five additional view corridors in Lionshead, to be protected by ordinance. These protected view corridors are generally located in Vail Village and Lionshead. B. Uses, activity and density which provide a compatible, efficient and workable relationship with surrounding uses and activity. The Vail Plaza Hotel is located within the mixed-use development area of the Vail Village Inn Special Development District. The uses, activities and densities for the Vail Plaza Hotel development site are prescribed by the underlying zoning for Special Development District No. 6. According to the Official Town of Vail Zoning Map, the underlying zoning for Special Development District No. 6 is Public Accommodation. The Public Accommodation Zone District encourages the development of lodges (accommodation units) and accessory eating and drinking establishments at a density of twenty-five dwelling units per acre. The surrounding uses and zoning designation include Public Accommodation to the south and west (Sonnenalp Holiday Haus & Chateau at Vail), Commercial Service Center to the east (Crossroads) and Commercial Core I/SDD #21 (Gateway) to the north. The same development standards that apply to the Vail Plaza 13 Hotel development site apply to the Sonnenalp, Holiday Haus and Chateau at Vail properties. The Commercial Service Center zoning applicable to the Crossroads property is intended primarily for commercial development together with a limited amount of multiple-family and lodging types of residential use. The Commercial Core I underlying zoning of the Gateway Special Development District is intended to provide sites for a mixture of commercial and residential development. The Vail Plaza Hotel is proposed to be a mixed-use type of development. The mixture of uses includes commercial, lodging, recreational and residential. Staff believes the proposed mixture of uses and its proximity to both Vail Village and Lionshead is consistent with the intended purpose of the underlying zoning of Public Accommodation and in keeping with the intent of Vail Land Use Plan. Further, staff believes that the proposed uses within the Vail Plaza Hotel will compliment those existing uses and activities on surrounding and adjacent properties. The proposed density of the hotel and the presence of the conference facilities will improve and enhance the viability and success of the existing restaurant and retail businesses in the immediate area. Additionally, through the redesign of the redevelopment. proposal, staff believes that the applicant has improved the integration of the hotel with the adjacent properties. Examples of improved integration include a pedestrian connection and sidewalk adjacent to the Gateway Building, an internal service corridor providing loading/delivery access from the centralized loading and delivery facility to the entire District, lowering of roof eaves to relate to the existing conditions of the neighboring properties, and more appropriately sized pedestrian walkways throughout the plaza areas to ensure congestion free flow. EmMovee Housina Requirements As indicated in a number of the goals and objectives of the Town's Master Plans, providing affordable housing for employees is a critical issue which should be addressed through the planning process for Special Development District proposals. In reviewing the proposal for employee housing needs, staff relied on the Town of Vail Employee Housing Report. This report has been used by the staff in the past to evaluate employee housing needs. The guidelines contained within the report were used most recently in the review of the Austria Haus and Marriott development proposals. The Employe Housing Report was prepared for the Town by the consulting firm Rosall, Remmen and Cares. The report provides the recommended ranges of employee housing units needed based on the type of use and the amount of floor area dedicated to each use. Utilizing the guidelines prescribed in the Employee Housing Report, the staff i analyzed the incremental increase of employees (square footage per use), that results from the redevelopment. A copy of the Suaaested Emolovment Cateoories and Ranaes for Vail Expressed as Emolovees Der 1000 Souare Feet has been attached for reference. i The figures identified in the Housing Report are based on surveys of commercial-use employment needs of the Town of Vail and other mountain resort communities. For comparison purposes, Telluride, Aspen and Whistler B.C. all have "employment generation" ordinances requiring developers to provide affordable housing for a percentage of the "new" employees resulting from commercial development. "New" employees are defined as the incremental increase in employment needs resulting from commercial redevelopment. Each of the communities assesses a different percentage of affordable housing a developer must provide for the "new" employees. For example, Telluride requires developers to provide housing for 40% (0.40) of the "new" employees, Aspen requires that 60% (0.60) of the "new" employees are provided housing and Whistler requires that 100% (1.00) of the "new" employees be provided housing by the 14 developer. In comparison, Vail has conservatively determined that developers shall provide housing for 15% (0.15) or 30% (0.30) of the "new" employees resulting from commercial development. When a project is proposed to exceed the density allowed by the underlying zone district, the 30% (0.30) figure is used in the calculation. If a project is proposed at, or below, the density allowed by the underlying zone district, the 15% (0.15) figure is used. The Vail Plaza Hotel special development district major amendment proposal does not exceed the density permitted by the underlying zone district. However, the 30% figure was used. The applicant is proposing to provide employee housing for a percentage of the "new' employees resulting from the hotel construction. Based upon an analysis completed by the applicant and provided to the Community Development Department, the new hotel is expected to generate 125 "new" employees. The "new" employees are in addition to the 74 employees already working full-time or part-time at the Vail Village Inn. The applicant is proposing to provide deed-restricted employee housing for 30% (32) of the "new" employees. Due to the unavailability of private vacant land resources within the Town limits, the applicant anticipates that all or a portion of the deed-restricted housing will be provided in an out-of-town or down-valley location. In order to maximize the benefit of the housing to the Town of Vail, the applicant has suggested that the housing will be available only to Vail Plaza Hotel employees. It is further anticipated that some form of transportation will be provided to the employees from the out-of-town or down-valley location to the hotel. The Planning & Environmental Commission has briefly discussed the employee housing alternatives with the applicant and expressed that, based upon the information provided to date, the proposal seems reasonable and appropriate. A copy of the "Vail Villaae Inn Staffina Roster" has been attached for reference (Exhibit H). EMPLOYEE HOUSING GENERATION ANALYSIS The staff analysis below indicates the top, the middle and the bottom of the ranges recommended by the Town of Vail Employee Housing Report, as well as a staff recommended figure which was used in determining the employee housing needs of the Vail Plaza Hotel. The staff analysis does not take into account full-time versus part-time employee needs. A summary of the Employee Housing Generation Analysis is as follows: Bottom-,of Range Calculations: a) Retail/Service Commercial = 4,047 sq. ft. @(511000 sq. ft.) =20.2 employees b) Health Club =24,799 sq. ft. @(1/1000 sq. ft.) =24.8 employees c) Restaurant/Lounge = 5,775 sq. ft. @(5/1000 sq. ft.) = 28.8 employees d) Conference Center =10,368 sq. ft. @(1/1000 sq. ft.) =10.4 employees e) Lodging =99 units @(.25/unit) = 24.8 employees f) Multi Family (Club Units) =50 units @(.4/unit) =20.0 employees Total Employees =128.2 employees (-74 existing employees) = 54.2 employees 15 (X 0.30 multiplier) =16.3 "new" employees Middle of Range Calculations: a) Retail/Service Commercial = 4,047 sq. ft. @(6.5/1000'sq. ft.) =26.3 employees b) Health Club =24,799 sq. ft. @(1.25/1000 sq. ft.) =31.0 employees c) Restaurant/Lounge = 5,775 sq. ft. @(6.5/1000 sq. ft.) =37.5 employees d) Conference Center =10,368 sq. ft. @(1/1000 sq. ft.) =10.4 employees i e) Lodging = 99 units @(.75/unit) =74.3 employees i f) Multi Family (Club Units) =50 units @(.4/unit) =20.0 employees Total Employees =198.7 employees (-74 existing employees) =124.7 employees (X 0.30 multiplier) = 37.4 "new" employees .Top of Range Calculations: a) Retail/Service Commercial =4,047 sq. ft. @(8/1000 sq. ft.) =32.4 employees b) Health Club =24,799 sq. ft. @(1.5/1000 sq. ft.) =38.0 employees c) Restaurant/Lounge = 5,775 sq. ft. @(8/1000 sq. ft.) = 46.2 employees d) Conference Center =10,368 sq. ft. @(1/1000 sq. ft.) =10.4 employees e) Lodging =99 units @(1.25/unit) =123.8 employees f) Multi Family (Club Units) =50 units @(.4/unit) =20.0 employees Total Employees =270.0 employees J (-74 existing employees) =196 employees (X 0.30 multiplier) = 58.8 "new" employees Staff Recommended Range Calculations: The staff believes that the Vail Plaza redevelopment will create a need for 125 additional employees. Of the 125 additional employees, at least 38 employees (30%) will need to be provided deed-restricted housing by the developers of the Vail Plaza Hotel. The staff recommended range is based on: 1. the type of retail and commercial use proposed in the commercial space within the Vail Plaza Hotel; 2. the size of the Vail Plaza Hotel lodging component; 3. the level of services and amenities proposed by the developers for the guests of the Vail Plaza Hotel; and 16 4. the result of research completed by Town of Vail staff of similar hotel operations in the Vail Valley. a) Retail/Service Commercial =4,047 sq. ft. @(5/1000 sq. ft.) = 20.2 employees (bottom of range) b) Health Club =24,799 sq. ft. @(1.5/1000 sq. ft.) =37.2 employees (top of range) c) Restaurant/Lounge =5,775 sq. ft. @(6.5/1000 sq. ft.) =37.5 employees (middle of range) d) Conference Center =10,368 sq. ft. @(1/1000 sq. ft.) =10.4 employees (range does not vary) e) Lodging = 99 units @(.75/unit) = 74.3 employees (middle of range) f) Multi Family (Club Units) = 50 units @(.4/unit) =19.2 employees (range does not vary) Total = 198.8 employees (-74 existing employees) = 124.8 employees (X 0.30 multiplier) = 38 "new" employees 'Lodging has a particularly large variation of employees per room, depending upon factors such as size of facility and level of service/support services and amenities provided. Depending upon the size of the employee housing unit provided, it is possible to have up to two employees per bedroom. For example, a two-bedroom unit in the size range of 450 - 900 square feet, is possible of accommodating three to four employees. These figures are consistent with the requirements for the Type III employee housing units outlined in the Municipal Code. Overall, staff believes that the density and uses proposed by the applicant for the Vail Plaza Hotel do not conflict with the compatibility, efficiency or workability of the surrounding uses and activities on adjacent properties. In fact, staff feels that the proposed Vail Plaza Hotel redevelopment will substantially enhance the existing uses and activities in the community. C. Compliance with parking and loading requirements as outlined in Chapter 12-10 of the Vail Town Code. The Vail Plaza Hotel proposal has been reviewed for compliance with the parking and loading requirements prescribed in Chapter 12-10 of the Vail Town Code. Pursuant to the prescribed regulations, 378 parking spaces are required for all of Special Development District No. 6. The applicant is proposing to provide a total of 368 parking spaces. The difference between what is required by Code and what the applicant is proposing is 10 parking spaces. To account for the difference, the applicant is requesting a deviation from the prescribed parking requirement pursuant to the provisions of Chapter 12-9. A copy of the Vail Plaza Hotel Parkina Analvsis prepared by staff and the applicant has been attached for reference (Exhibit 1). The Vail Plaza Hotel has proposed a centralized loading facility for the hotel and surrounding uses within the special development district. Pursuant to the prescribed loading regulations, five loading berths are required to be provided. To. insure compliance 17 with the applicable regulation the applicant is proposing to provide five loading berths within an enclosed facility. Vehicular access to the facility is taken from the South Frontage Road. The design of the access creates forward-in and forward-out traffic flow and provides adequate maneuvering and turning space within the lot lines of the development site. The flow of traffic on the South Frontage Road will not be impeded by the maneuvering of delivery vehicles. Furthermore, pursuant to the prescribed regulations, the loading facility will not be located in the required setback, nor will it block access to the parking spaces within the Phase III Condominium Building. Lastly, the five loading berths more than adequately meet the size requirements (12' x 24'x 14) outlined in the regulations. Upon review of the proposed parking and loading/delivery plan for the Vail Plaza Hotel, the staff finds that the proposal meets the intent of the Town's parking requirements and exceeds the loading and delivery requirements. Staff recognizes this as a benefit. We believe that given the proposed and existing uses within the district, the proximity of the development site to the Vail Transportation Center, the immediate availability of public transportation and recent trends in destination resort travel, the 368 proposed parking spaces will adequately provide for the needs of District. Additionally, in a recent parking study undertaken by the Town of Vail, the consultant working with the Town recommended a significant reduction in the required number of parking spaces for fractional fee club units. The reduction has been recommended as the use of the club unit is more similar to the use of an accommodation unit. The maximum parking space requirement for an accommodation units is one space, regardless of size. Staff has been informed of a potential parking space violation within the District. The apparent violation stems from a real estate transaction that transferred a Phase V condominium unit separate from the required parking spaces, thus creating a situation j where a residential property does not have the required number of parking spaces. Staff j believes this issue could be addressed and resolved if an appropriate number of parking spaces were provided in the newly created parking structure. D. Conformity with the applicable elements of the Vail Comprehensive Plan, Town policies and Urban Design Plan. Vail Land Use Plan The Vail Land Use Plan map and the goal statements are intended to serve as the primary focus for the review of development proposals, along with Town ordinances and regulations. Any project should be reviewed with the context of the intent of the overall Plan Document. The Land Use Plan is intended to provide a general framework to guide decision making but is not intended to be regulatory in nature. The goals contained in the Vail Land Use Plan are to be used as the Town's policy guidelines during the review process for a major amendment to an existing special development district. According to the Vail Land Use Plan, the proposed hotel redevelopment site is located within the Vail Village Area. According to the prescribed key goals of the Vail Land Use Plan for the Vail Village Area, in part, Commercial growth should be concentrated primarily in existing commercial areas to accommodate both local and visitor needs, and 18 New hotels should continue to be located primarily in the Village and Lionshead areas, and Increased density for commercial, residential and lodging uses in the Core areas would be acceptable so long as the existing character of each area is being preserved. Staff has reviewed the Vail Land Use Plan and believes the following policies are relevant to the review of this proposal: 1. General Growth/Development 1.1 Vail should continue to grow in a controlled environment, maintaining a balance between residential, commercial and recreational uses to serve both the visitor and the permanent resident. 1.2 The quality of the environment including air, water, and other natural resources should be protected as the Town grows. 1.3 The quality of development should be maintained and upgrade whenever possible. 1.4 The original theme of the old Village Core should be carried into new development in the Village Core through continued implementation of the Urban Design Guide Plan. 1.12 Vail should accommodate most of the additional growth in existing developed areas (infill). 3. Commercial 3.1 The hotel bed base should be preserved and used more efficiently. 3.2 The Village and Lionshead are the best location for hotels to serve the future needs of the destination skier. -3,3 Hotels are important to the continued success of the Town of Vail, therefore conversion to condominiums should be discouraged. 3.4 Commercial growth should be concentrated in existing commercial areas to accommodate both local and visitor needs. 4. Villaae Core/Lionshead 4.1 Future commercial development should continue to occur primarily in existing commercial areas. Future commercial development in the Core areas needs to be carefully controlled to facilitate access and delivery. 4.2 Increased density in the Core areas is acceptable so long as the existing character of each area is preserved through the implementation of the Urban Design Guide Plan and the Vail Village Master Plan. 19 5. Residential 5.1 Quality timeshare units should be accommodated to help keep occupancy rates up. 5.2 Affordable employee housing should be made available through private efforts, assisted by limited incentives, provided by the Town of Vail, with appropriate restrictions. The Vail Land Use Plan projects a need for additional lodging units in the Town of Vail. While the statistical information used to project need is most likely outdated, staff believes there continues to be a need for additional lodging units in the Town of Vail. The Plan projected a need for a total of 395 additional lodging units by the year 2000. The Staff believes the proposed major amendment of Special Development District No. 6 meets the intent, goals, and policies of the Vail Land Use Plan as outlined above. Vail Villaae Master Plan According to the Vail Village Master Plan, the Plan is intended to serve as a guide to the staff, review boards and the Town Council in analyzing future proposals for development in Vail Village and in legislating effective ordinances to deal with the such development. The most significant elements of the Master Plan are the goals, objectives, policies and action steps. They are the working tools of the Master Plan. They establish the broad framework and vision, but also layout the specific policies and action steps that will be used to implement the Plan. As noted on page 35 of the Master Plan, "It is important to note that the likelihood of project approval will be greatest for those proposals that can fully, comply with the Vail Village Master Plan." Staff believes this statement re-emphasizes that the Master Plan is a general document providing advisory guidelines to aid the Town in analyzing development proposals and that 100% compliance is not required in order for a project to be approved. The staff has identified the following goals, objectives and policies as being relevant to this proposal: Goal #1 Encourage high quality redevelopment while preserving the unique architectural scale of the Village in order to sustain its sense of community and identity. 1.1 Obiective: Implement a consistent Development Review Process to reinforce the character of the Village. 1.1.1 Policv: Development and improvement projects approved in the Village shall be consistent with the goals, objectives, policies and design considerations as outlined in the Vail Village Master Plan and Urban Design Guide Plan. 20 1.2 Obiective: Encourage the upgrading and redevelopment of residential and commercial facilities. 1.2.1 Policv: Additional development may be allowed as identified by the action plan as is consistent with the Vail Village Master Plan and Urban Design Guide Plan. 1.3 Obiective: Enhance new development and redevelopment through public improvements done by private developers working in cooperation with the Town. 1.3.1 Policv: Public improvements shall be developed with the participation of the private sector working with the Town. Goal #2 To foster a strong tourist industry and promote year-round economic health and viability for the Village and for the community as a whole. 2.1 Obiective: Recognize the variety of land uses found in the 10 sub- areas throughout the Village and allow for development that is compatible with these established land use patterns. 2.3 Obiective: Increase the number of residential units available for short- term, overnight accommodations. 2.3.1 Policv: The development of short-term accommodation units is strongly encouraged. Residential units that are developed above existing density levels are required to be designed or managed in a manner that makes them available for short-term overnight rental. 2.4 Obiective: Encourage the development of a variety of new commercial activities where compatible with existing land uses. - 2:5 Obiective: Encourage the continued upgrading, renovation and maintenance of existing lodging and commercial facilities to better serve the needs of our guests. 2.5.1 Policv: Recreation amenities, common areas, meeting facilities and other amenities shall be preserved and enhanced as a part of any redevelopment of lodging properties. 2.6 Obiective: Encourage the development of affordable housing units through the efforts of the private sector. 2.6.1 Policv: Employee housing units may be required as part of any new or redeveloped project requesting density over that allowed by existing zoning. 21 Goal #3 To recognize as a top priority the enhancement of the walking experience throughout the Village. 3.1 Obiective: Physically improve the existing pedestrian ways by landscaping and other improvements. 3.1.1 Policy: Private development projects shall incorporate streetscape improvements (such as paver treatments, landscaping, lighting and seating areas), along adjacent pedestrian ways. 3.1.3 Policy: Flowers, trees, water features and other landscaping shall be encouraged throughout the Town in locations adjacent to, or visible from, public areas. 3.2 Obiective: Minimize the amount of vehicular traffic in the Village to the greatest extent possible. i 3.2.1 Policy: Vehicular traffic will be eliminated or reduced to absolutely minimal necessary levels in the pedestrianized areas of the Village. 3.4 Obiective: Develop additional sidewalks, pedestrian-only walkways and accessible green space areas, including pocket parks and stream access. 3.4.2 Policy: Private development projects shall be required to incorporate new sidewalks along streets adjacent to the project as designated in the Vail Village Master Plan and/or Recreation Trails Master Plan. Goal #4 To preserve existing open space areas and expand green space opportunities. 4.19biective: Improve existing open space areas and create new plazas with green space and pocket parks. Recognize the different roles of each type of open space in forming the overall fabric of the Village. 4.1.4 Policy: Open space improvements, including the addition of accessible green space as described or graphically shown in the Vail Village Master Plan and/or Urban Design Guide Plan, will be required in conjunction with private infill or redevelopment projects. i Goal #5 Increase and improve the capacity, efficiency and aesthetics of the transportation and circulation system throughout the Village. 5.1 Obiective: Meet parking demands with public and private parking facilities. 22 5.1.1 Policv: For new development that is located outside of the Commercial Core 1 Zone District, on-site parking shall be provided (rather than paying into the parking fund) to meet any additional parking demand as required by the Zoning Code. 5.1.5 Policv: Redevelopment projects shall be strongly encouraged to provide underground or visually concealed parking. Goal #6 To insure the continued improvement of the vital operational elements of the Village. 6.1 Obiective: Provide service and delivery facilities for existing and new development. Vail Villaae Master Plan Buildina Height Plan Generally speaking, it is the goal of the Building Height Plan to maintain the concentration of low-scale buildings in the Core area, while positioning larger buildings along the northern periphery. According to the Conceptual Building Height Plan contained within the Vail Village Master Plan, the Vail Plaza Hotel is located within an area proposed to have building heights with a maximum range of three to four stories. A building story is defined as 9' of height, not including the roof. The applicant is proposing five stories, excluding the roof, with a 10' 6" floor to floor height. Vail Villaae Master Plan Action Plan The Action Plan graphically expresses a summary of possible development which would be consistent with the elements of the Vail Village Master Plan. It is not an all-inclusive list, nor is it intended to restrict proposals that are not identified on the Action Plan. It is intended to provide suggestions and to act as a guide for implementing the Master Plan. The Vail Plaza Hotel is located in sub-area #1 of the Action Plan. Sub-area #1 is the mixed use activity center for Vail Village. It is distinguished from the Village core by the larger scale buildings. The area is further distinguished by the mixture of residential/lodging and commercial activity. According to the Plan, a significant increasd in the Village's overnight bed base will occur within the area. According to the Action Plan, the Vail Plaza Hotel property is located within the mixed-use sub-area concept area #1-1. This concept area is: an area intended for the completion of the final phase of the Vail Village Inn as established by the development plan Special Development District #6. Commercial development at ground level to frame the interior plaza with greenspace. The mass of buildings shall "step-up" from the existing pedestrian scale along East Meadow Drive to 4-5 stories along the South Frontage Road. The design of the development must be sensitive to maintaining a view to Vail Mountain from the 4-way stop (aka roundabout). Vail Villaae Design Considerations The Town of Vail adopted the Vail Village Design Considerations in 1980. The Design Considerations were revised in 1993. The Design Considerations are considered an 23 integral part of the Vail Village Urban Design Plan. The Design Considerations are intended to: • guide growth and change in ways that will enhance and preserve the essential qualities of the Village; and • serve as design guidelines instead of rigid rules of development; and • help influence the form and design of buildings. The Vail Village Design Considerations are divided into two categories (urban design considerations and architectural/landscape considerations): 1. URBAN DESIGN CONSIDERATIONS These considerations relate to general, large-scale land use planning issues, as well as form considerations which affect more than one property or even whole areas. These considerations are primarily the purview of the Planning and Environmental Commission. A. PEDESTRIAN IZATION A major objective for Vail Village is to encourage pedestrian circulation through an interconnected network of safe, pleasant pedestrian ways... Many of the improvements recognized in the Urban Design Guide Plans, and accompanying Design Considerations, are to reinforce and expand the quality of pedestrian walkways throughout the Village. Since vehicular traffic cannot be removed from certain streets (bus routes, delivery access), a totally car-free pedestrian system is not achievable throughout the entire Village. Therefore, several levels of pedestrianization have been identified. The level of f pedestrianization most appropriate for the proposed Vail Plaza Hotel redevelopment is separated use and joint vehicle/pedestrian use of the roadway. • Staff Response: The applicant has met with the Town staff to discuss pedestrian improvements. The staff has concluded that the improvements recommended for the South Frontage Road, Vail Road and East Meadow Drive in the 9991 Town of Vail Streetscape Master Plan should be implemented. This includes constructing a heated brick paver sidewalk with landscape planters along Vail Road, a heated decorative paver sidewalk from the westem property line of Phase IV to the eastern property line of Phase Ill with the remainder of the sidewalk continuing to Village Center Road unheated, landscaping in the median and along the South Frontage Road adjacent to Phases 111 & IV, a new sidewalk in the Town right-of-way at the northwest comer of the Gateway Building property, and streetscape improvements on public property along East Meadow Drive from the westem comer of the Base Mountain Sports retail space to the intersection of at Vail Road. The Final materials used in the construction of the improvements shall be reviewed and approved by the Design Review Board. B. VEHICLE PENETRATION To minimize congestion to the extent possible, all non-resident traffic should be routed along the Frontage Road to Vail Village/Lionshead Parking Structures. 24 In conjunction with pedestrianization objectives, major emphasis is focused upon reducing auto penetration into the center of the Village. Vail Road and Vail Valley Drive will continue to serve as major routes for service and resident access to the Village. Road constrictions, traffic circles, signage, and other measures are indicated in the Guide Plans to visually and physically discourage all but essential vehicle penetration upon the Frontage Road. Alternative access points and private parking relocation, where feasible, should be considered to further reduce traffic conflicts in the Village. • Staff Response: The redevelopment of the Vail Plaza Hotel will increase vehicular traffic in the Main Vail Roundabout and on Vail Road. According to the "Conclusion and Recommendations" contained in the Traffic Impact Analysis -Vail Plaza Hotel Redevelopment, prepared by Felsberg, Holt & Ullevig: • The total projected trips consist of subtracting the existing 1042 trips from the proposed 3082 site generated trips. • Two roadway improvements will be necessary at the main access onto the Frontage Road. The first includes modification to the center median to provide a storage area for vehicles turning left out of the site. This will allow for a two-step left tum with less delay. The second is an exclusive right tum lane into the site for eastbound traffic. This exclusive right turn lane will remove turning traffic from the through traffic lanes thereby improving safety characteristics. • The roundabout will not be adversely affected by the proposed site traffic. The site traffic will consist of approximately one percent of the total traffic in the roundabout in the year 2015. • The auxiliary lane east of the site for right turning vehicles needs to be extended west to the second access. This lane will be used for delivery trucks backing into the site. This lane and the delivery driveway in which it will serve should be designed to allow backing activity without impacting the eastbound _ s through traffic. Physical separation should be considered between the through lane and the auxiliary lane where backing would be taking place. A complete copy of the report has been attached for reference (Exhibit J). Staff agrees with the traffic engineer's assessment of the potential traffic impacts. There will be an increase in traffic on Vail Road. There will not be an increase in traffic on the pedestrian portion of East Meadow Drive. The applicant will be required to implement the mitigation measures recommended by the Traffic Engineer should the major amendment be approved. Staff feels the applicant has addressed traffic issues to the extent possible. C. STREETSCAPE FRAMEWORK To improve the quality of the walking experience and give continuity to the pedestrian ways, as a continuous system, two general types of improvements adjacent to the walkways are considered: 25 1. Open space and landscaping, berms, grass, flowers and tree planting as a soft, colorful framework linkage along pedestrian routes; and plazas and park greenspaces as open nodes and focal points along those routes. 2. infill commercial storefronts, expansion of existing buildings, or new infill development to create new commercial activity generators to give streetlife and visual interest, as attractions at key locations along pedestrian routes. It is not intended to enclose all Village streets with buildings as in the core areas. Nor is it desirable to leave pedestrian streets in the open in a somewhat undefined condition evident in many other areas of Vail. Rather, it is desired to have a variety of open and enclosed spaces, both built and landscaped, which create a strong framework for pedestrian walks, as well as visual interest and activity. • Staff Response: The Vail Plaza Hotel redevelopment improves the streetscape framework through the creation of the new hotel and the resulting enhanced visual interest along Vail Road. Through the construction of both the intema/ and external walkways, staff believes the proposed redevelopment creates the critical commercial connection between Vail Gateway Plaza and East Meadow Drive and provides new street life where very little currently exists. D. STREET ENCLOSURE While building facade heights should not be uniform from building to building, they should provide a "comfortable" enclosure for the street. Pedestrian streets are outdoor rooms, whose walls are formed by the buildings. The shape and feel of these "rooms" are created by the variety of heights and massing (3- dimensional variations), which give much of the visual interest and pedestrian scale unique to Vail. Very general rules about the perception of exterior spaces have been developed by designers, based on the characteristics of human vision. They suggest that: an external enclosure is most comfortable when its walls are approximately 1/2 as high as the width of the space enclosed; if the ratio falls to 1/4 or less, the space seems unenclosed; and if the height is greater than the width it comes to resemble a canyon". In actual application, facades are seldom uniform in height on both sides of the street, nor is this desired. Thus, some latitude is appropriate in the application of this 1/2 to 1 ratio. Using the average facade height on both sides will generally still be a guide to the comfortableness of the enclosure being created. In some instances, the "canyon" effect is acceptable and even desirable. For example, as a short connecting linkage between larger spaces, to give variety to the walking experience. For sun/shade reasons it is often advantageous to orient any longer segments in a north/south direction. Long canyon streets in an east/west direction should generally be discouraged. When exceptions to the general height criteria occur, special consideration should be given to create a well-defined ground floor pedestrian emphasis to overcome the 26 "canyon" effect. Canopies, awnings, arcades and building extensions can all create a pedestrian focus and divert attention from the upper building heights and "canyon" effect. • Staff Response: Vail Road and the sidewalks on either side, adjacent to the Vail Plaza Hotel, averages approximately 70 feet in width. The Vail Plaza Hotel (eaveline) along Vail Road is approximately 44 feet in height. Given that the Nine Vail Road Condominiums are not constructed parallel with Vail Road and the proposed landscaping at the ground level of the proposed building, staff believes the Vail Plaza Hotel creates a "comfortable" enclosure of the street and does not create an undesirable "canyon" effect. However, staff does believe there is an opportunity to reduce the apparent height of the eaveline along Vail Road. Staff would suggest that the applicant be required to continue to study and then present several streetscape alternatives for the streetscape at the front entrance of the hotel to the Design Review Board for review and final approval. Special attention should be given to create a design that is not only functional and meets the technical design requirements, but is also aesthetically pleasing and attractive in nature. E. STREET EDGE Buildings in the Village core should form a strong but irregular edge to the street. Unlike many American towns, there are no standard setback requirements for buildings in Vail Village. Consistent with the desire for intimate pedestrian scale, placement of portions of a building at or near the property line is allowed and encouraged to give strong definition to the pedestrian streets. This is not to imply continuous building frontage along the property line. A strong street edge is important for continuity, but perfectly aligned facades over too long a distance tend to be monotonous. With only a few exceptions in the Village, slightly irregular facade lines, building jogs, and landscaped areas, give the life to the street and visual interest for pedestrian travel. Where buildings jog to create activity pockets, other elements can be used to continue the street edge: low planter walls, tree planting, raised sidewalks, texture changes in ground surface, arcades, raised decks. Plazas, patios, and green areas are important focal points for gathering, resting, orienting and should be distributed throughout the Village with due consideration to spacing, sun access, opportunities for views and pedestrian activity. • Staff Response: The Vail Plaza Hotel has street frontage along Vail Road and the South Frontage Road. The remainder of the building has building fronts internal to the development. The edge of the building has been designed at the street level to be varied and irregular through the use of recessed entries, arched arcades and horizontal/vertical steps in the building foot print. Staff believes that at the street level the design of the building conforms with the intent of the street edge design consideration. F. BUILDING HEIGHT 27 Vail Village is perceived as a mix of two and three story facades, although there are also four and five story buildings. The mix of building heights gives variety to the street, which is desirable. The height criteria are intended to encourage height in massing variety and to discourage uniform building heights along the street. • Staff Response: As discussed previously, the Vail Plaza Hotel exceeds the allowable building height prescribed for the Public Accommodation Zone District. However, staff does not feel that the proposed height of the Vail Plaza Hotel is excessive, given the location of the building at the northern periphery of the Village core and the height of the buildings on the adjoining properties (Gateway, Nine Vail Road Condominiums, and the Phase 111 and V Buildings). The applicant has submitted a scale model of the Vail Plaza Hotel in its Village context and this model will be available for use by the Planning & Environmental Commission, Design Review Board and the Town Council during the final review process. G. VIEWS AND FOCAL POINTS j I Vail's mountain/valley setting is a fundamental part of its identity. Views of the mountains, ski slopes, creeks and other natural features are reminders to our visitors of the mountain environment and, by repeated visibility, are orientation reference points. Certain building features also provide important orientation references and visual focal points. The most significant view corridors in the Village have been adopted as part of Chapter 12-22 of the Town of Vail Municipal Code. The view corridors adopted should not be considered exhausted. When evaluating a development proposal, priority should be given to an analysis of the impacted project on public views. Views that should be preserved originate from either major pedestrian areas or public spaces, and include views of the ski mountain, the Gore Range, the Clock Tower, the Rucksack Tower and other important man-made and natural elements that contribute to the sense of place associated with Vail. These views, which have been adopted by ordinance, were chosen due to their significance, not only from an aesthetic standpoint, but also as orientation reference points for pedestrians. Development in Vail Village shall not encroach into any adopted view corridor, unless approved under Chapter 12-22. Adopted corridors are listed in Chapter 12-22 of the Town of Vail Municipal Code. Whether affecting adopted view corridors or not, the impact of proposed development on views from public ways and public spaces must be identified and considered where appropriate. • Staff Response: Although not directly impacting one of the five adopted view corridors, as listed in Chapter 12-22 of the Town of Vail Municipal Code, the height of the building will have impacts on the view from various locations near the roundabout. Public views of Vail Mountain will be partially impacted from these areas. Again, a view analysis has been completed depicting "before and after" conditions. Overall, given the building's location, the recent changes to the intersection resulting from the construction of the roundabout and the development pattern on adjacent properties, staff feels that the Vail Plaza Hotel complies with the intent of the Vail Village Urban Design Considerations. H. SERVICE AND DELIVERY 28 Any building expansion should preserve the functions of existing service alleys. The few service alleys that exist in the Village are extremely important to minimizing vehicle congestion on pedestrian ways. The use of, and vehicular access to, those alleys should not be eliminated except where functional alternatives are not provided. In all new and remodeled construction, delivery which avoids or reduces impacts on pedestrian ways should be explored; and adopted whenever practical, for immediate or future use. Rear access, basement and below ground delivery corridors reduce congestion. Weather protection increases delivery efficiency substantially. Below grade delivery corridors are found in a few buildings in Vail Village (Sitzmark/Gore Creek Plaza, Village Center, Vail Village Inn). Consideration should be given to extending these corridors, where feasible, and the creation of new ones. As buildings are constructed or remodeled, the opportunity may exist to develop segments of a future system. • Staff Response: Through the course of staff's review of the Vail Plaza Hotel redevelopment proposal, several loading and delivery options were explored. The applicant had originally proposed to provide far fewer berths than what the current design proposes. However, the applicant has amended the plans to provide a total of five berths on the property. These five berths will be able to be utilized by the entire Vail Village Inn Plaza and are connected via a series of elevators and below grade service areas. The service areas are located away from areas of major pedestrian activity. The main service area is adjacent to the South Frontage Road in an enclosed facility. The centralized approach to this facility is unprecedented in Vail. Staff would recommend that the applicant continue to explore opportunities to improve the truck traffic and passenger car traffic interface in the access way within the enclosed facility. 1. SUN/SHADE Due to Vail's alpine climate, sun is an important comfort factor, especially in winter, fall and spring. Shade areas have ambient temperatures substantially below those of adjacent-direct sunlight areas. On all but the warmest of summer days, shade can easily lower temperatures below comfortable levels, and thereby, negatively impact use of those areas. All new or expanded buildings should not substantially increase the spring and fall shadow line (March 21 - September 23) on adjacent properties or the public right-of-way. In all building construction, shade shall be considered in massing and overall height consideration. Notwithstanding, sun/shade considerations are not intended to restrict building height allowances, but rather to influence the massing of buildings. Limited height exceptions may be granted to meet this criteria. Staff Response: 29 Although the proposed height of the building will diminish the amount of sun light reaching the ground in certain areas, and likewise increase shading along the South Frontage Road (north side of the project), the provision of heated public walkways effectively mitigates this consideration, thus providing ice-free and snow-free sidewalks. Overall, staff believes the proposal complies with the above-described considerations. 2. ARCHITECTURE/LANDSCAPE CONSIDERATIONS ROOFS Where visible, roofs are often one of the most dominant architectural elements in any built environment. In the Village, roof form, color and texture are visibly dominant, and generally consistent, which tends to unify the building diversity to a great degree. The current expression, and objective, for roofs in the Village is to form a consistently unifying backdrop for the architecture and pedestrian streetscape, and to avoid roofs which tend to stand out individually or distract visually from the overall character. Roof Forms Roofs within the Village are typically gable in form and of moderate-to-low pitch. Shed roofs are frequently used for small additions to larger buildings. Free-standing shed roofs, butterfly roofs and flat roofs, can be found in the Village, but they are generally considered to be out of character and inappropriate. Hip roofs likewise, are rare and generally inconsistent with the character of the Core Area. Towers are exceptions, in both form and pitch, to the general criteria, but do have an established local vernacular-style which should be respected. • Staff Response The roof form of the Vail Plaza Hotel is a mixture of gables, barrel vaults and clipped hips. While a hip roof is generally considered inconsistent with the character of the Village, the applicant believes this roof form and the incorporation of dormers helps to reduce the mass of the building and blends well with the roof forms of the surrounding buildings Pitch Roof slopes in the Village typically range from 3/12 to 6112, with slightly steeper pitches in limited applications. Again, for visual consistency this general 3/12-6/12 range should be preserved. • Staff Response The pitch of the proposed Vail Plaza Hotel roof is 7112 and is generally in compliance with this guideline. Overhanas Generous roof overhangs are also an established architectural feature in the Village - a traditional expression of shelter in alpine environments. Roof overhangs typically range from 3 to 6 feet on all edges. Specific design consideration should be given to protection of pedestrian 30 ways adjacent to buildings. Snow slides and runoff hazards can be reduced by roof orientation, gutters, arcades, etc. Overhang details are treated with varying degrees of ornamentation. Structural elements such as roof beams are expressed beneath the overhangs, simply or decoratively carved. The roof fascia is thick and wide, giving a substantial edge to the roof. • Staff Response The overhangs on the Vail Plaza Hotel vary, depending on location, and are generally four feet in depth. The overhangs are supported by timber bracing which adds character and visual interest to the overall appearance of the building. Staff believes that the proposal complies with the above-described criteria. Compositions The intricate roofscape of the Village as a whole is the result of many individual simple roof configurations. For any single building a varied, but simple composition of roof planes is preferred to either a single or a complex arrangement of many roofs. As individual roofs become more complex, the roof attracts visual attention away from the streetscape and the total roofscape tends toward "busyness" rather than a backdrop composition. • Staff Response The roof form on the Vail Plaza Hotel would be considered a simple composition of roof planes. Staff believes the roof composition proposed by the applicant is consistent with the intent of this architectural consideration. Stepped Roofs As buildings are stepped to reflect existing grade changes, resulting roof steps should be made where the height change will be visually significant. Variations which are too subtle appear to be more stylistic than functional, and out of character with the more straight-forward roof design typical in the Village. • Staff Response The Vail Plaza Hotel site is relatively flat (by Vail's standards). While the building does not need to step to follow the topography, vertical and horizontal steps and dormers have been incorporated into the roof design. The vertical and horizontal steps and dormers provide a reduction in the overall mass of the building and adds to the architectural and visual interest of the building. Staff believes that the stepped roofs of the Vail Plaza Hotel comply with the intent of the above-described criteria. Materials Wood shakes, wood shingles, and built-up tar and gravel are almost exclusively used as roof materials in the Village. For visual consistency, any other materials should have the appearance of the above. • Staff Response 31 Most recently, wood shakes and wood shingles are being discouraged for use as a roofing material due to fire safety concerns. At the recommendation of the Town of Vail Fire Department, the staff has been encouraging developers to use gravel, asphalt, tile, metal and other more fire-resistant roofing materials on new buildings. The applicant is proposing to use a blend of greenish concrete tiles on the roof of the hotel. The tiles will be similar in appearance to those used on the recent redevelopment of the Austria Haus. The staff believes this is an appropriate roof material to use on this project. Construction Common roof problems and design considerations in this climate include: - snowslides onto pedestrian walks - roof dams and water infiltration - gutters freezing - heavy snow loads Careful attention to these functional details is recommended, as well as familiarity with the local building code, proven construction details, and Town ordinances. For built-up roofs, pitches of 4/12 or steeper do not hold gravel well. For shingle roofs, pitches of 4/12 or shallower often result in ice dams and backflow leakage under the shingles. Cold-roof construction is strongly preferred, unless warm-roof benefits for a specific application I can be demonstrated. Cold-roofs are double-roofs which insulate and prevent snow melt from ' internal building heat. By retaining snow on the roof, many of the problems listed can be reduced. Periodic snow removal will be required and should be anticipated in the design. Roof gutters tend to ice-in completely and become ineffective in the Vail climate, especially in shaded north-side locations. Heating the interior circumference with heat-tape elements or other devices is generally necessary to assure adequate run-off control in colder months. • Staff Response: The applicant is proposing a cold-roof construction atop the Vail Plaza Hotel. Through the review of a building permit, staff will ensure the roof construction complies with the standards prescribed the Vail's climatic- conditions. FACADES Materials I Stucco, brick, wood (and glass) are the primary building materials. found in the Village. While not wishing to restrict design freedom, existing conditions show that within this small range of materials much variation and individuality are possible while preserving a basic harmony. Too many diverse materials weaken the continuity and repetition which unifies the streetscape. Of the above materials, stucco is the most consistently used material. Most of the buildings in the Village exhibit some stucco, and there are virtually no areas where stucco is entirely absent. It is intended to preserve the dominance of stucco by its use in portions, at least, of all new facades, and by assuring that other materials are not used to the exclusion of stucco in any sub- area within the Village. 32 • Staff Response The exterior materials proposed by the applicant are a combination of stone, stucco and wood. No one material is proposed to dominate the exterior of the hotel. Staff believes the applicant has complied with this particular architectural consideration. The tuna/ approval of the exterior materials and their application will be addressed by the Design Review Board at a latter date. Color There is greater latitude in the use of color in the Village, but still a discernible consistency within a general range of colors. For wood surfaces, trim or siding, darker color tones are preferred - browns, grays, blue-grays, dark olive, slate-greens, etc. Stucco colors are generally light - white, beige, pale-gold, or other light pastels. Other light colors could be appropriate, as considered on a case-by-case basis. Bright colors (red, orange, blues, maroon, etc.) should be avoided for major wall planes, but can be used effectively (with restraint) for decorative trim, wall graphics, and other accent elements. Generally, to avoid both "busy-ness", and weak visual interest, the variety of major wall colors should not exceed four, nor be less than two. A color/material change between the ground floor and upper floors is a common and effective reinforcement of the pedestrian scale of the street. • Staff Response The applicant has proposed an exterior building color that is compatible with the color of the existing buildings in the vicinity of the hotel. Staff would like to point out that the applicant is required to obtain Design Review Board approval prior to construction and that any concerns of the Commission on this topic will be brought to the attention of the Board. Transparencv Pedestrian scale is created in many ways, but a major factor is the openness, attractiveness, and generally public character of the ground floor facade of adjacent buildings. Transparent store fronts are "people attracters", opaque or solid walls are more private, and imply "do not approach." On pedestrian-oriented streets such as in the Village, ground floor commercial facades are proportionately more transparent than upper floors. Upper floors are typically more residential, private and thus less open. As a measure of transparency, the most characteristic and successful ground floor facades range from 55% to 70% of the total length of the commercial facade. Upper floors are often the converse, 30%-45% transparent. Examples of transparency (lineal feet of glass to lineal feet of facade) on ground level. Covered Bridge Building 58% Pepi's Sports 71% Gasthof Gramshammer 48% 33 The Lodge 66% Golden Peak House 62% Casino Building 30% Gorsuch Building 51% • Staff Response Transparency of the Vail Plaza Hotel is really only an issue along the retail space fronting on the plaza area. A measure of transparency of the Vail Plaza Hotel (east/south courtyard elevations) indicates that 58% of the ground floor facade is transparent. Staff believes that the ground level is transparent enough to provide the street appearance encouraged by the design considerations. Windows In addition to the general degree of transparency, window details are an important source of pedestrian scale-giving elements. The size and shape of windows are often a response to the function of the adjacent street. For close-up, casual, pedestrian viewing windows are typically sized to human dimensions and characteristics of human vision. (Large glass-wall store-fronts suggest uninterrupted viewing, as from a moving car. The sense of intimate pedestrian scale is diminished). Ground floor display windows are typically raised slightly 18 inches V and do not extend much over 8 feet above the walkway level. Ground.floors, which are noticeably above or below grade, are exceptions. The articulation of the window itself is still another element in giving pedestrian scale (human- related dimensions). Glass areas are usually subdivided to express individual window elements - and are further subdivided by mullions into small panes - which is responsible for much of the old-world charm of the Village. Similarly, windows are most often clustered in banks, juxtaposed with plain wall surfaces to give a pleasing rhythm. Horizontal repetition of single window elements, especially over long distances, should be avoided. Large single pane windows occur in the Village, and provide some contrast, as long as they are generally consistent in form with other windows. Long continuous glass is out of character. Bay, bow and box windows are common window details, which further variety and massing to facades - and are encouraged. Reflective glass, plastic panes, and aluminum or other metal frames are not consistent in the Village and should be avoided. Metal-clad or plastic-clad wood frames, having the appearance of painted wood have been used successfully and are acceptable. • Staff Response The Vail Plaza Hotel proposal is in compliance with the above-described design consideration. Staff believes the use of dormers with windows, bay windows and windows with mullions adds to the architectural charm and visual integrity of the hotel. Staff recommends that the use I of mullions in the windows at the ground level become a condition of final Design Review approval. Doors Like windows, doors are important to character and scale-giving architectural elements. They should also be somewhat transparent (on retail commercial facades) and consistent in detailing with windows and other facade elements. 34 Doors with glass contribute to overall facade transparency. Due to the visibility of people and merchandise inside, windowed doors are somewhat more effective in drawing people inside to retail commercial facades. Although great variations exist, 25-30% V transparency is felt to be a minimum transparency objective. Private residences, lodges, restaurants, and other non-retail establishments have different visibility and character needs, and doors should be designed accordingly. Sidelight windows are also a means of introducing door-transparency as a complement or substitute for door windows. Articulated doors have the decorative quality desired for Vail. Flush doors, light aluminum frames, plastic applique elements all are considered inappropriate. As an expression of entry, and sheltered welcome, protected entry-ways are encouraged. Doorways may be recessed, extended, or covered. • Staff Response Staff believes the applicant's proposal complies with the above-described criteria. Trim Prominent wood trim is also a unifying feature in the Village. Particularly at ground floor levels, doors and windows have strong, contrasting framing elements, which tie the various elements together in one composition. Windows and doors are treated as strong visual features. Glass- wall detailing for either is typically avoided. • Staff Response: Staff believes the applicant's proposal complies with the above-described criteria. DECKS AND PATIOS Dining decks and patios, when properly designed and sited, bring people to the streets, opportunities to look and be looked at, and generally contribute to the liveliness of a busy street making a richer pedestrian experience than if those streets were empty. A review of successful decks/patios in Vail reveals several common characteristics: - direct sunlight from 11:00 - 3:00 increases use by many days/year and protects from wind. - elevated to give views into the pedestrian walk (and not the reverse). - physical separation from pedestrian walk. - overhang gives pedestrian scale/shelter. Decks and patios should be sited and designed with due consideration to: - sun - wind - views - pedestrian activity • Staff Response: The majority of the decks and patios on the Vail Plaza Hotel are located on the south side of the building, facing Vail Mountain and the plaza. With the exception of the two outdoor dining decks on the plaza, these decks and patios are for the use of the guests of the hotel and not the 35 general public. Staff believes that the proposal complies with this design consideration. BALCONIES Balconies occur on almost all buildings in the Village which have at least a second level facade wall. As strong repetitive features they: - give scale to buildings. - give life to the street (when used). - add variety to building forms. - provide shelter to pathways below. • Staff Response Again, the majority of the balconies on the Vail Plaza Hotel are located on the south side of the building facing Vail Mountain and away from the 1-70 traffic noise. Staff believes that the proposal complies with this design consideration. I Color Balconies contrast in color (dark) with the building, typically matching the trim colors. • Staff Response Like the exterior color of the building, the Design Review Board will be reviewing this aspect of the proposal. Size Balconies extend far enough from the building to cast a prominent shadow pattern. Balconies in Vail are functional as will as decorative. As such, they should be of useable size and located to encourage use. Balconies less than six feet deep are seldom used, nor are those always in shade, not oriented to views or street life. • Staff Response Staff believes this criteria has been met. Mass Balconies are commonly massive, yet semi-transparent, distinctive from the building, yet allowing the building to be somewhat visible behind. Solid balconies are found occasionally, and tend to be too dominant obscuring the building architecture. Light balconies lack the visual impact which ties the Village together. I • Staff Response The balconies on the Vail Plaza Hotel are proposed to be semi-transparent in appearance. Materials Wood balconies are by far the most common. Vertical structural members are the most dominant visually, often decoratively sculpted. Decorative wrought iron balconies are also consistent visually where the vertical members are close enough to create semi-transparency. 36 Pipe rails, and plastic, canvas or glass panels should be avoided. • Staff Response The material to be used in the construction of the balconies on the hotel is wood, with vertical structural members. A detail of the railing will be reviewed by the DRB. ACCENT ELEMENTS The life, and festive quality of the Village is given by judicious use of accent elements which give color, movement and contrast to the Village. Colorful accent elements consistent with existing character are encouraged, such as: Awnings and canopies - canvas, bright color or stripes of two colors. Flags, banners - hanging from buildings, poles, and even across streets for special occasions. Umbrellas - over tables on outdoor patios. Annual color flowers - in beds or in planters. Accent lighting- buildings, plazas, windows, trees (even Christmas lights all winter). Painted wall graphics - coats of arms, symbols, accent compositions, etc. Fountains - sculptural, with both winter and summer character. • Staff Response: Accent lighting on the building, annual flowers in containers and in the planting beds, potted trees decorated with Christmas lights and irrigated flower boxes are proposed to provide colorful accent elements on the Vail Plaza Hotel. Staff would suggest that the applicant provide an additional accent symbol (clock, crest, etc.) on the main elevator tower. The tower is visible from a distance as illustrated in the view analysis and would serve as an important focal point to guests and visitors. LANDSCAPE ELEMENTS Landscape considerations include, but go beyond, the placement of appropriate plant materials. - plant materials - paving - retaining walls - street furniture (benches, kiosks, trash, etc.) - lighting - signage Plant Materials Opportunities for planting are not extensive in the Village, which places a premium on the plant selection and design of the sites that do exist. Framework planting of trees and shrubs should include both deciduous and evergreen species for year round continuity and interest. Native plants are somewhat limited in variety, but are clearly best able to withstand the harsh winter climate, and to tie the Village visually with its mountain setting. Trees Shrubs 37 Narrow-leaf cottonwood Willow Balsam poplar Dogwood Aspen Serviceberry Lodgepole pine Alpine currant Colorado spruce Chokecherry Subalpine fir Mugho pine Potentilla Buffaloberry • Staff Response A conceptual landscape plan has been submitted by the applicant. The plan has been developed with some assistance of Town staff since a majority of the landscape improvements are proposed on Town property. The proposed landscape design takes into consideration factors such as the location of the plantings (sun/shade), maintenance, climate, etc. Staff would suggest that the final landscape plan be reviewed by the Design Review Board along with the final streetscape improvements. Pavinq The freeze/thaw cycle at this altitude virtually eliminates common site-cast concrete as a paving surface (concrete spall). High-strength concrete may work in selected conditions. Asphalt, brick (on concrete or on sand), and concrete block appear to be best suited to the area. In general, paving treatments should be coordinated with that of the adjacent public right-of-way. The Town uses the following materials for all new construction: - asphalt: general use pedestrian streets - brick on concrete: feature areas (plazas, intersections, fountains, etc.) • Staff Response The paving material used in the public areas around the Vail Plaza Hotel has yet to be determined and finalized. Again, the staff would suggest that the final paving treatment be determined with the assistance of the Design Review Board. Retainina Walls Retaining walls, to raise planting areas, often protects the landscape from pedestrians and snowplows, and should provide seating opportunities: Two types of material are already well established in the Village and should be utilized for continuity: - split-face moss rock veneer - Village Core pedestrian streets (typical). - rounded cobble hidden mortar - in open space areas if above type not already established nearby. • Staff Response Landscape retaining walls are proposed on the north, west and south sides of the building. The retaining walls are needed to provide proper grading and drainage around the building. The surface material of the new landscape retaining will match the stone on the exterior of the building. 38 Liahtinq Light standards should be coordinated with those used by the Town in the public right-of-way. • Staff Response As part of the streetscape improvements along Vail Road, East Meadow Drive and the South Frontage Road, the applicant will be installing new Village light fixtures. The number and locations of the new lights was determined through consultation with Town staff. Sionaae Refer to Town of Vail Signage Ordinance • Staff Response: Given the staging of the application, signage has not yet been considered by the staff or the applicant. The staff has requested that the applicant prepare a comprehensive sign program for the Vail Plaza Hotel for review at a future date. The comprehensive sign program will be reviewed by the DRB. SERVICE Trash handling is extremely sensitive in a pedestrian environment. Trash collection is primarily made in off-peak hours. It is the building owners responsibility to assure that existing trash storage problems are corrected and future ones avoided. Trash, especially from food service establishments, must be carefully considered; including the following: - quantities generated - pick-up frequency/access - container sizes - enclosure location/design - visual-odor impacts Garbage collection boxes or dumpsters must be readily accessible for collection at all times yet fully screened from public view - pedestrians, as well as upper level windows in the vicinity. Materials Exterior materials for garbage enclosures should be consistent with that of adjacent buildings. Construction Durability of the structure and operability of doors in all weather are prime concerns. Metal frames and posts behind the preferred exterior materials should be considered to withstand the inevitable abuse these structures suffer. • Staff Response: The applicant is proposing to incorporate a trash dumpster and recycling bin into the design of the main loading/delivery area. The dumpster and bin will be completely enclosed and 39 accessible from inside the building. Access to the dumpster and bins will not impede the operation of the loading/delivery functions. The driveway and interior building height is designed to accommodate trash trucks. Staff believes the applicant's proposal complies with the above- described criteria. E. Identification and mitigation of natural and/or geologic hazards that affect the property on which the special development district is proposed. According to the Official Town of Vail Hazard maps the Vail Plaza Hotel development site is not located in any geologically sensitive areas or the 100-year floodplain. i F. Site plan, building design and location and open space provisions designed to i produce a functional development responsive and sensitive to natural features, vegetation and overall aesthetic quality of the community. The site plan, building design and location and open space provisions of the proposal have been reviewed at length by the staff, the Town of Vail Design Review Board and Jeff Winston, of Winston & Associates, the Town's Urban Design Consultant. This review is the culmination of numerous meetings between the staff and applicant's design team, five conceptual reviews by the Design Review Board and three meetings with Mr. Winston. The staff's review has focused primarily on the technical aspects of the proposal (vehicular access, driveway grades, required distances between structures, sidewalk widths, building orientation, development standards, etc.) while the Board and Mr. Winston focused on reviewing the proposal for compliance with the design guidelines and other applicable elements of the Town's planning documents. Upon review of the proposal, the Town of Vail Design Review has voted 3-0 to forward a preliminary recommendation of approval, with conditions, to the Vail Town Council. In reviewing the proposal the Board was most concerned with the aesthetic qualities of the hotel and less concerned with the development's responsiveness and sensitivity to natural features and vegetation. The lack of concern with the latter criteria is to due to the absence of any existing natural features or vegetation on the development. A condition of the Board's approval was a request for a detailed landscape plan to insure adequate provisions are made for vegetation on the development site. The plans shall be reviewed and approved by the Board as part of their final review process. A copy of the Board's preliminary recommendation to the Town Council has been attached for reference (Exhibit K). Similar to the Design Review Board, Jeff Winston, the Town's Urban Design Consultant, has also recommended approval of the hotel proposal. As stated previously, the consultant's review focused primarily upon compliance with the design guidelines and the urban design considerations outlined in the Vail Village Master Plan. The findings of the consultant are that with the exception of opportunities to lower the eave lines of the hotel, the proposal generally complies with the master plan. The staff reviewed the technical aspects of the proposal for compliance with the prescribed regulations. Upon review of the proposal, staff finds that the applicant will need to be provided relief for the proposed deviations from the building height, setback and multi-use parking credit formula if this proposal is to be approved. As discussed previously, staff believes that the request for additional building height is reasonable and appropriate given the existing circumstances and the ability to provide employee housing units on-site. We also believe that relief should be provided from the parking requirements of the regulations. Staff feels that relief is justified given size of the hotel, the mixture of uses within the hotel and within the District as a whole, and recent trends 40 in resort travel. Staff is no longer concerned with regard to the proposed Vail Road setback. We believe that some encroachment of building improvements into the front setback is appropriate given the context of the built environment of the area, .the hotel design along the street fagade, and the provision of open plaza space on the interior of the development. While the applicant speaks of average setbacks, staff is more focused on the minimum distances the face of the hotel and the back of the curb along Vail Road. The minimum distance proposed is now 22 feet from the multi-story face of the hotel to the back of the curb. Within this area the applicant can provide an eight-foot wide paver sidewalk, landscaping, with room for snow storage. Staff would recommend that the applicant not be required to increase the proposed Vail Road setback. G. A circulation system designed for both vehicles and pedestrians addressing on and off-site traffic circulation. The on-site/off-site vehicular and pedestrian circulation system design has been discussed in great detail. Much of the discussion with the Board and Commission centered on providing adequate pedestrian and vehicular access to, from and within the development site. In response to the concerns, the applicant has redesigned many areas of the plan. The pedestrian areas include the pedestrian connection through the hotel to the Gateway Building, the alleyway spaces between the hotel and Phases III & V, the plaza area south of the hotel, and the pedestrian link from the hotel entrances to the new bus stop on East Meadow Drive. The vehicular areas included providing adequate turning and maneuvering area at the porte cochere, the entrance only and exit only driveway locations on Vail Road and the entering and exiting design of the loading/ delivery facility. Pursuant to the submittal requirements for the major amendment request, the applicant was required to submit a Traffic Report. A Traffic Report has been prepared by the traffic consulting firm of Felsburg, Holt & Ullevig. The purpose of the report is to evaluate the impacts of the hotel development and the proposed traffic pattern circulation on the Town's street system. This report has been used by staff to analyze traffic impacts of this project. In summary the transportation engineers find that the proposed vehicular circulation system is reasonable and appropriate. It is believed that through minor mitigation measures such as signage and an enter only/exit only design the traffic impacts and safety concerns of the Town can be resolved. A copy of the Traffic Report and a memorandum from Greg Hall to George Ruther, dated December 9, 1999 have been attached for reference (Exhibit Q. Overall, staff believes that with several minor changes and revisions to the plans, the proposal meets the criteria of providing adequate on-site and off-site vehicular and pedestrian circulation systems. H. Functional and aesthetic landscaping and open space in order to optimize and preserve natural features, recreation, views and functions. Staff believes that the landscape improvements proposed will be beneficial to the quality of the landscaping in both the public and private spaces in the vicinity of the hotel. Through the implementation of the Town of Vail Streetscape Master Plan, a portion of East Meadow Drive will be enhanced aesthetically. The improvements will include new heated brick paver walkways, the completion of the bus stop, updated streetscape lighting, and wider pedestrian walkways and stairs. The landscape elements of the proposal have been reviewed on a conceptual basis by 41 the Town of Vail Design Review Board. Upon review of the proposal the Board has voiced a favorable response to the applicant. A final landscape plan shall be reviewed and approved by the Design Review Board prior to the issuance of a building permit. The design of the plaza area south of the hotel is consistent the previous direction and intent of the overall development of the District. The creation of the plaza, with the associated pool area, landscaping, outdoor cafe, pedestrian walkways and retail store fronts complies with the guidelines of the Open Space Plan, an element of the Vail Village Master Plan. Pursuant to the Open Space Plan, the area south of the hotel and interior to the development is intended to be a public plaza with greenspace opportunities. Staff believes that based upon the sun/shade analysis prepared by the applicant, the plaza area will receive adequate amounts of sun light throughout the year. The access to sun light will insure a pleasant, useable plaza area in the Town. The proposed pool and hot tub deck area is intended to address the recreational needs of the District. The use of these recreational amenities will be made available to the owners of property within the District. The new pool will replace the existing pool on the Phase IV development site and will insure consistency with the general direction of the Open space Plan. Overall, staff believes that the proposal complies with this criteria. 1. Phasing plan or subdivision plan that will maintain a workable, functional and efficient relationship throughout the development of the special development district. The need for the phasing of the hotel redevelopment is not anticipated at this time. A construction staging plan will be required at the time of building permit issuance. The plan will be reviewed to maximize the workable and functional relationship between the redevelopment of the hotel and the existing uses, structures and traffic systems in the vicinity of the development site. The goal of the plan will be maximize the efficiency of the construction process and to minimize the negative impacts inherent to major construction projects. i Vlll. CRITERIA AND FINDINGS FOR A CONDITIONAL USE PERMIT i Upon review of Seetion 18.60, the Community Development Department recommends approval of the request for a conditional use permit to allow for the operation of a 50 unit fractional fee club within the Vail Plaza Hotel based upon the following factors: A. Consideration of Factors: Before acting on a conditional use permit application, the Planning and Environmental Commission (PEC) shall consider the factors with respect to the proposed use: 1. Relationship and impact of the use on development objectives of the Town. In January of 1997, the Vail Town Council adopted Ordinance No. 22, Series of 1996. In part, this ordinance amended the Public Accommodation Zone District allowing fractional fee clubs as a conditional use and set forth criteria for the Commission to consider when evaluating such a request. Since that time the Austria Haus Club redevelopment project has been completed and the Gore Creek Club has been approved by the Town. The Austria Haus contains 28 fractional fee club units and 42 the Gore Creek Club has been approved to construct 66 units. The applicant is requesting the issuance of a conditional use permit to allow for the operation of a fractional fee club within the Vail Plaza Hotel. The proposed club would be comprised of 50 two and three bedroom club units. These units would range in size from 920 square to 2,282 square feet. The average club unit size is approximately 1,335 square feet in size. Each of the units has been designed in such a manner as to provide multiple "keys" to for lock-off units. The total number of "keys" in the club is 108. According to the applicant, the ownership of the club units will be divided into a maximum of 1/12t" intervals for the 24 winter weeks during the ski season, while the remaining 28 shoulder season and summer weeks would be owned by the hotel. This ownership program allows for the most attractive weeks of the year to be sold as club units with the proceeds helping to finance the redevelopment project. The remaining interest in the clubs is then used by the hotel to support the conference facility during the summer months. According to the applicant this program will create the best possible occupancy of the hotel and maximize the viability of the conference facility. Through the adoption of Ordinance No. 22, Series of 1996, the Town further recognized the need for lodging alternatives for our guests and visitors. In passing the ordinance the Town Council found that quality fractional fee clubs are an appropriate means of increasing occupancy rates, maintaining and enhancing short-term rental availability and diversifying the resort lodging market product within the Town of Vail. Equally as important, the Council believed that fractional fee clubs were simply another of many forms of public accommodations. It has been a long held belief that in order for the Town to remain competitive and on the leading edge of resort development, that alternative lodging opportunities must be created and creative financing vehicles for hotel redevelopment must be implemented. Staff believes that the conditional use permit for a fractional fee club within the Vail Plaza Hotel will be beneficial to the Town and will have a positive impact on the development objectives of the Community. 2. The effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities needs. Staff believes that this review criteria has been satisfied as previously discussed in Section IV of this memorandum. 3. Effect upon traffic with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the street and parking areas: Staff believes that this review criteria has been satisfied as previously discussed in Section IV of this memorandum. 4. Effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in 43 relation to surrounding uses. Staff believes that this review criteria has been satisfied as previously discussed in Section IV of this memorandum. 5. Prior to the approval of a conditional use permit for a time-share estate, fractional fee, fractional fee club, or time-share license proposal, the following shall be considered: a. If the proposal for a fractional fee club is a redevelopment of an existing facility, the fractional fee club shall maintain an equivalency of accommodation units as presently existing. Equivalency shall be maintained either by an equal number of units or by square footage. If the proposal is a new development, it shall provide at least as much accommodation unit GRFA as fractional fee club unit GRFA. The Vail Plaza Hotel proposal is a redevelopment of an existing hotel. The proposed hotel shall be required to maintain an equivalency of the presently existing number of accommodation units. The applicant is proposing to meet the equivalency requirement by replacing an equal number of accommodation units. According to information on file in the Community Development Department 78 accommodation units exist in Phase IV of the Vail Village Inn. The applicant is proposing to replace the existing units with 99 new hotel rooms totaling approximately 35,818 square feet. b. Lock-off units and lock-off unit square footage shall not be included in the calculation when determining the equivalency of existing accommodation units or equivalency of existing square footage. Even though lock-offs cannot be counted towards meeting the equivalency requirement, nor are they needed in this case, the applicant has _ maintained 62 lock-off units in the Vail Plaza Hotel. The staff and applicant feel that these units will be rented as short-term accommodations when not in use by the club members, and thus enhance the overall hotel bed base in Town. C. The ability of the proposed project to create and maintain a high level of occupancy. The fractional fee club component of the Vail Plaza Hotel proposal is intended to provide additional hotel and "hotel-type" accommodation units in the Town of Vail. The applicant is proposing to incorporate 50 member- owned club units (fractional fee club units with 62 lock-off units), with 99 new accommodation (hotel) rooms. Although not included in the equivalency requirement, the fractional fee club units have been designed to accommodate lock-off units. Staff believes that lock-off units provide an additional community benefit of added "pillows". If a fractional fee club unit owner purchases an interest in a multiple bedroom unit, and does not desire to utilize all the bedrooms, they can then have the opportunity of returning the unused bedrooms (lock-off units) to a rental program. 44 e Staff feels that by providing lock-off units, and managing the availability of the lock-off units in a rental program when not in use, a fractional fee club project can significantly increase the availability of accommodation units in the Town of Vail. Through our research on the fractional fee issue back in 1996, staff then identified some potential positive impacts of fractional fee units in the Town of Vail: A) Activity during the "shoulder seasons" tends to increase due to an increase in year-round occupancy; B) The attraction of revenue-generating tourists; C) The efficient utilization of resources. This is the "warm beds" concept; D) More pride of ownership and community buy-in with fractional fee club units than with accommodation units; E) Increased levels of occupancy; and F) Increased resort exposure due to the extensive number of interval owners. d. Employee housing may be required as part of any new or redevelopment fractional fee club project requesting density over that allowed by zoning. The number of employee housing units will be consistent with employee impacts that are expected as a result of the project. The staff included the fractional fee club units into the calculation of the employee generation resulting from the proposed major amendment of the Special Development District. Based strictly on the number of club units, the development will generate a need for 125 "new" employees. When the multiplier of 0.30 is factored in, the fractional fee club generates 38 of the "new" employees, which the developer must provide deed-restricted housing for. e. The applicant shall submit to the Town a list of all owners of existing units within the project or building; in written _ statements from 100% of the owners of existing units indicating their approval, without condition, of the proposed fractional fee club. No written approval shall be valid if it is signed by the owner more than 60 days prior to the date of filing the application for a conditional use. The applicant, Waldir Prado, d.b.a. Daymer Corporation, and legally represented by Jay Peterson, is the sole owner of the property. No other written approval is required. 45 Vail Plaza Motel Major SDD Amendment Attachments February 28, 2000 7- 7- i - ~ i tea' a`.., - - - -f - ~,-,.p~.!p~~.,,,q z ' 1-70'Frowagc Koad 7 LL - li ~n"- n iY„~:;.~~ k . p .c ' is "-a ae'Y ~ r`~. ! ~ J I i I 1 t was ' V1 1 Ir I r 14 ~ t , rl I i ,u liat;da iluns i ~.feadaw Dr[a8 _1 itn f`h Hua Siop u 10 ao xo 'Scala 1~'=Y3Ma1 Z^E Ha R E N6 Vail Plaza Hotel a ANOaAa34U ponce apga aE'CJ C. Site Illustrative Plan ~ Vail, Colorado November 23, 1999 'I ' i I j ui s+ A I ~ V 1 y~ri 9" i 7 • • i c E H f t E T~J Vail Plazall ~s s ,y• ail, Colorado November 23, 1 91A I, r W" . I " My'•" ~ ~ Sir.. ..}I. ~ k' ~`~,K ~E~l~r r `k n'S c, v 1~ k i 1 'tir R ~ ~ X1.;7• ' ' ; ~ i~f"t$~t! ~ ' ° + ~ ~ 1 ip' 7 M y! I ~ yo- 1 l 1 'S Y t 1 s l~ql - s J! Ln m` 'r' ~i{ v ` 4~! 1 i S! 17 I I ~ ter;. ~r~rt+~yt/r fi ~ ~ Y• ~ I r Y I .~.~a 14 1 E Pd Vail Plaza ot, i~.~~" Vi[llaCplUnl,tit[) N(5vcmher 23, 1999 ! f I „K,y~,rt~Y S k~F p: i ~2s' tl j k j 5 d u ~ j~' r 14 d 3 f ~ Itrt~+.r POP F P 4 •~fly~~ r U,ta ~~,FhF, M mN: i, vx'. ~I. pww NMI 'I x Vail . ' a z r . "7.1' t A?'l ,1r y app 1 y yg' !f. ~t 1 l Rod'l d Vall Road 1'f~a~crffL,cr 1 719 :j k I-70 frontage [toad l x1fl(KIA Mot Inn Vail C k Village Gateway Building i Building B Phase III t k f~ ~ Building A ) t A a Mt le Vail Village i u Phase Phase III ,s 1 f„ . ' t I i 1 Val Villas n - i Circulation Legend a A Phase I C rTri I ILL l J ` B l.xternal Pedestrian \ Vail Villa a Inn g East Meadow Drive Phase V k - : t fit Internal - 0 Vehicular 11D a&S.O CaIAT ES1 eNC AMW ZE H R E N Vail Plaza Hotel , Circulltioll Plan Vail, Colorado Not to Scale sg1ti"bu 21.1999 "'A M4 WO 1110mm 019"m 'IPA 9& AA um U DYNm 1 1~ i/~ rrs~9_ u.Nmt P-0 Y $xla~=e _ f Club d ~ d uam¢ e _ um 2"6'6 Hotel 1 p:[um iYb•-0'• DvNm 9 Wmisb•-u^ - um 19 ,A~ L VI Hotel I~ I I y'(~~LmI~'t7 oa YboLOm . - .N L ad6= A aN i W V+ ~"a'Om'"'^'' ,~Nm1-vv3dd~700i 11^AAP ~_~~y~@i3•n- _ U.N'm~;75r6*Y Ybi~mm ~b3•-0 -Uamce' z5' "y Ybahfm ley'-"" - - ~ Lerel OlB LntleA ~~¢¢y~¢y~ - 4n •pyq. - v- 1¢m~ 165-"^ P ~'Damv~iss-v uv[mPl3-nY North Elevation East Elevation n5 ~ ~ °3 ~ mmtu6xrei~ Yb:ium fub'a° -uamm lb~6'6~^~ 96~ fi - U. y,~1 p] ~ w Le - ~r Y u ~r l 0 ~ Y Y 196'6" 9 - Uamm~~196I~-0p~yy",Y~~ lA~'LU,,e~vv~ieul~~mp~ l9o'-n- m Uvmm BOW T~Uy~~~, I"~ uamm 1~ ~lna•a L\ - ~ ~ - u.mm IY9'~6' Y E Uvmmi 'A' DvNml '-0 _ _ - _ uatumrl 5b~r Q _ L_._L I - - - - - l55'-0 . ' DI --d lull aNm 5 uvlum l-5~ West Elevation South Elevation L Va** Naza lu--Uotee i? Bufli loan A EDevations Vail, Colorado Scale: 1"=50'-0" AND ASSOCIATES, INC. February 15, 2000 M 07nn nwr4 tmnoD b,m 16 b,eslsbss, fAYeMYg,m Club Club , Club u -o-f Ta°v Club Club v~Aa?^ . - . o.w~ $ fm . - u o,~ r9$ Club Hotel p p ram yyyy . - Club p Club Hotel I Hotel p m S V Hotel I Hotel p' Hotel I Hotel u. Lf ~j Emp. Homing II1 m mt]]m~l I y Emp. Housing 4fi' m.~'pu II IF ill II tl wv s$ Concierge ~ ILO jl -P _C' h,-'- I u~ w~ Retail Retail I North Elevation East Elevation Courtyard Cou rtyard Club ~bwazi Pal• 'VO~m lTlyd*_ _ ' un.. ~~ii'~ I Club Club Hotel IR Club I Club Club IIpII -"v % Hotel Hotel \ I Club Club - -~~iimm l4~u- tltl ~y/s, u.ow i~F3Z"P `PL.nm R3cd'r"- - 5~ m: its iA~ Hotel Hotel W Hotel [Ly Hotel u• Emp. Housing I I I Etnp. Housing I - - u - + I'M io, u Fmm Office ~I I I I I I~ Accounting I o. ;m~i~° Sfv' a°- J .-r- P 4Ltl Front Desk lobby West Elevation South Elevation Courtyard Courtyard Z IE H R E Vail, Colorado AND ASSOCIATES, INC. Scale: 1 50'-0" February 15, 2000 rneox urc ~wra tnt°"roo etsm 1a bTlIeKMS] fAZ"m191e.1m .....LPP4 - - - - - - North Elevation East Elevation Club club 9 0 Club Club i I - ' I 1 1 1 Hotel Hael - Hotel Hotel f 1- u• Mechanical { - _ Hotel •m - _ I u.m`i r~ ''o'va \ { Corridor { _ I Empluyx Housingl~~ h Is bby Retail I u .m r - - - "..Y16EO West Elevation South Elevation Val 0 Naza'M--'otd ~ ~ ~ ~ ~ N i? BdoaD~long B fE~c~~va~o®o~s Vail, Colorado AND ASSOCIATES, INC. Scale: 1"= 501-0" February 15, 2000 ~elt0t 1916 AYp{ [m09.90D 616F0 100109bL2S/ FAY B7<191&letl 9- u.m.IFv Club Club tltl CIu6 Club $.m us ~m-tCTI p Club 'Qi,vy g/.'I Club Hotel IJ u•~p Club R Hotel Hotel Hotel Club li Hotel ood Hotel Hotel I I Club Hotel • m Emp. Housing .m. i Open to Bob- IHou~itn. I Open to Loading Restamant Loading , sty. • - Spa Open to Ballroom .m. ...e,~ Spa Ballroom North Elevation East Elevation Courtyard Courtyard $Enmtw., -tom Club / $6 dm1., r club Club Club y~ tl7 tl] Club .m. II 4 Hotel u[ Club v u. .m. I-^ . - . - . u.mm xi'$' _ I Hotel Club gggggp rmntQ~IS ~7 ~r o $Lwim lxs I I Hotel Club Hotel tl] t:tl Hotel tr Hotel Hotel I Hotel Hotel ovr Open to Loading I HoEnv. K Open to Restaurant Loading Restaurant ~v West Elevation South Elevation Courtyard Courtyard Va H Nana I (ate0 i? Buflidong B Sec dons Z E H R E N Vail, Colorado AND ASSOCIATES, INC. Scale: 1 a= 50'-0" ' ""•'10 February 15, 2000 Y.O.aO% lax AVq{ 001011.1D0 alaa0 to eroasams> rAabroaustm - - - - - - - - - - - - - - - - - - - - - - - I D~ --f=+ - - m I ~ [~(D nE3 I I I J I - ' I Now I I\ 8 j - -6° ~ I J 0 to N" i 1 , 1 1 1 I I ~ 'I 1 I I I l , c. 1 I m m L Va H Hazy f~loW ? Site Man AND IA ASSOCIATES, S, INC. Vail, Colorado Scale: 1"=50'-O" February 15, 2000 F.0.F0X im AIOF~ mo~MO nuo 16 FDWf19010 FAY bJgFNIOtl I I ~I F-57 F-69 V-1 FJU F-tl1 I I I ~ F-58 F-'!11 V-2 II V-29 ~ F-92 I F-59 - F-71 V-J II V 2tl ~ F-tll I I I~I_--_i~ II I F-fi0 F-72 I V> III V-27 I- ®1 F-61 F-73 V-26 I F-m F-62 F-71 I- Vfi iil V-25 I F-85 fLf I F-63 ~1-75 ( V-7 II V-Zd I F-tl6 i t II F-6i F-]6 I• V 9 V- F-87 II I ( F45 F-]] 132 ~ F-8N I II F-66 F-ttl I V-IU II III V 21 I F-tl9 I I I ` I I I F47 F-79 I V-11 II V-20 11 I I 41 L- I) I P.. F-80 I V-12 II V-I9 FAI ---------------------------JI ~~dlv - - - - - - - - ( A-1 ~ A-3 I V-13 III V-Itl i F-92 I I M I 12 A- 1 V-11 II V- it F-93 i t I V IS „I V-16 I F-94 I I ~.r ag niu\ \ \ ma~l I / F-95 \ \ - -11 I I C1 C-6 C-] -I 113 11 F15 F-46 1- Fd8 F-49 F-5U F-S F-52 F-53 \ I I C-11 I I I F-1] C-10 ' F -M LJ-114FF-511 CA C A F44 F-30 F-31 F-32 F-33 F-34 F-35 F-36 F-37 F-38 F-39 F-40 F41 F-56 c - J \ I I ~ \ \ I F-11 \ 1-12 F-IB F-19 F-20 F-21 F-22 F-23 F-M F-25 F-2fi F-27 F-2tl F-29 \ J F F-l l - , / / S (11~II ~IIIII I 1 CJ (C-3 C-2 ~ f-B 1-7' II Ffi LF-1~ II F-l F-2 I G Vao l Nana Hotel , Level Minus Three Z E H R E N Vail, Colorado Elevation 125'-0" AND ASSOCIATES, INC. February 15, 2000 Scale: 111=50'-011 PA 19M AVOP1 COLCMAW elii0 M B]Bl49Ut5] FAY B7ryl4}3ptlp - F - I I I ~I ° ServkdMe6mkW I I II I I ~ h I I h II L----------------------------J! ° I II I I 1 F-16 / /u ins \ \ Pod Above/ Pod Mechanical I F15 f / \ ` I f F-38 F-39 FJ0 F41 F-42 FJ3 F-44 F-IS C-] - C4 ` 1 \ \ _ Parking F-13 \ \ ~ / / ~ I ~I ` - - / F-12 I ' -J - - F-11 F-29 FJO F-31 F-32 F-33 F-N F-35 F-36 F-37 A-1 Al 1 r \ 1 I F-10 F-9 F-17 F-18 F-19 F-20 F-21 F-22 F-23 F-20 F-25 1-26` F-2] F-28 i ' P-8 ~ S Fy I f ~ I \ C-5 7, I C-] C-2 F-5 1 Fi ~ F-3 1-2 I F-1 C-I - - - - - - - - - - - - - I 1 Vaofl Naza Hotd U Levd Minus Two Z E H R E N Vail, Colorado Elevation 135'-0" AND ASSOCIATES, INC. February 15, 2000 Scale: 111=50'-011 "X00x ,9n wvoµ aoioxKw nuo mfflm 31 IA%MAML,Op i Service I I , I li I li I i I 9 II -'If ILX I ~ p9 l i 1 COO ® B~ i I Bdlman ~ I I II ® rreeonnrt ® i i 900 o O i I I . WOW m of day a s a s Pool CD Aerobia m CZ:D m I / v Sw m v HMO F-15 / \ e F-38 F-39 Fa F41 F-02 F>3 F~4 F45 C-] \ \ C6 ~ I I I I Q I m CZ0 Pool I I 1 F.u 1 \ \ Pbkfn g AAA F-13 I - \ - / --1 F-12 FA I F-29 FJO 1-31 F-J2 FJJ F-I. FJS F-J6 1-37 A-I A-2 1 F10 \ \..•-..l \ I FA F-17 F-IB F-19 F-20 F-21 Fan F-n FI F-25 F36 F-R7 F-28 \ I 1 ` / \ \ C-5 C< C-3 1 C-2 F1 FA F-3 F-R VaH Hazy Hotd Levd Minus One Z E H R E N Vail, Colorado Elevation 145'-0" AND ASSOCIATES, INC February 15, 2000 Scale: 111=50'-O" ro.eox 3916 AJpI. malAOO elan T8 blpelsoul IA%6Mflfim I I w7 I IXII I I DPW to Oplrl «B« w~ m I Ballroom I Belau Below I I ® ® I I I I 'n I ® Treatrneni u u Q ® I 1 a I I glass Spa va i a Blow - Em Ise I ^ _ O r-r Q1003 Frere Office ® I 10 ~~I_vvv~~~~~-~~~ ~~'-yyyJ¦¦¦ Retail One C~ 11=3 Frorn Desk G 1 T M anon ° - - - ~J Ile- r 1 a~ l 1 F~ ReMBTwo O -j --L VaH Ham Hotd U Levd Zero Z E H R E N VailP Colorado Elevation 155'-0" AND ASSOCIATES, INC. " M'n February 15, 2000 Scale: 1"=50'-O" PqIfAwl W -0 T6 eAl- Mom Pl lOtl - - - - - - - - - - - - - - - - - I I I Lobby I ~ _ I I ' oad n p I serv,ee I y I I ooo O ro aoa I 0 O OResS an O 0 a s bo"89 a s a a aoa _ I a O a U a d a aaaoaoaaaao O 00 a a Qa6 aC i /''a aj'~ - Lobby 0 0 0 u 0 ~IIIIIIIiII I 's ao aQa(Da s V att ao000 o I i 0.,0 Ca a I a u a '-I n N F 5 Retail Oelon O. I Below Below Open Open" ~j III To To / CI^^+\\ Below Below L l ul in A To / Open Below Q 1 Q Open - Open Below H H7 EHS EH9 ~ I L Vag H Hazy Hotel ZEHREN AND ASSOCIATES, INC. Vail, Colorado Elevation 165'-0" February 15, 2000 Scale: 1"=50'-0" P.o10tt 1936 -1 ftnOPMp 41610 16 W3W90035/ iallp1019M10tl l waam6 ° i EH2 to EH3 1 V y~-p~ 1 I dol,w6 u i ~B^ EH9 ~ 1 H4 1 ' Mech. ?i101m Budding B 3 I OR* 1 1 Electrical y1 11 I S.~tce comidur nn Electrical q i rah open to Ile9taurun LOU Be I Below Below s geatau~ Awe ° s I uHt H6 H7 i1B 5•F ~r-3u b. _ li2 H3 'I r p O l o t 1-F 1 ° 1 1 H9 9^ 1 H11 Lobby Bu Iding A 1 Hl ~ H1 1 H14 -1 HIS H761_ 1 1 m O H17 H18 19 H2O I 1 I , Level 1 .5 vao Naza Hotd Elevation 175'-0" L Vail, Colorado scale: t Z E GPI R E N February 15, 2000 AND ASSOCIATES, INC. . nAlwnc • an9aba9 - P.OMA 1916 AYW1, L~IdN00 9,fi0 . T6 y1p9NaM1 fA%a'x9 Nllap I ~ v , 1( I , 1 I I I I ~ 1 I (pv-yp - II . I B b-o Ill' I I 0 O I II I I I I S I H1 V I H2 H3 H4 HS H6 17 I 1 I @ v ~q-pq' u H7 LJ LJ HB ~ H9 O I I - J 9 A rr~ ~ H13 I ~ 10~ 1 Biding B 1 Ht,r 9 ^ HIS r-- ' @ u H16 8b di5 L cl 0 Med>a (Maid OP l_J 1- I - 1-F H77 I I 1 r~ H1B H79 H2 H22 H23 H24 `F ® ~I - - Nw*f 1 i U 6-F ^ ' O . H25 N26 O V I V V J~u 7 Building A ..1~ H28 H29 1 1`` I UP 1 H30 6:L~ I H3 2r 1 ul~ 1 i~ m o 1 H33 H34 35 H36 1 I I L VaH Haza HoteQ U Leve0 Two L (E (HI R EN Vail, Colorado Elevation 185'-6" AND ASSOCIATES, INC. February 15, 200 Scale: 1"=50'-O" u m - WTERI a F.O" Ins AVON, OOLQRM .1M 16 p7QIfN°1n F.u 9'/4119I0/U fee .1 1 1 1 1 1 1 1 1 i I Hl I 2f v I _ H2 H3 H4 HS H6r-~ `u U' 33 Ms ~ d 1 I ~H10 yl I ~}-p~-~ v I H7 v lJ LJ He J. Q-a I J ^H9L H14 I H11 SBuilding B 1 uH16L I J H17 0a I }Me-chankaU Ma{d / I 006 006 27F&I, H18 H79 H2O H21 H22 H23 H24 I ' -1 r V V ~~qq V V 1 L 5 -~~1126L J 11 9 2+F H 1 I J I 1 VaH Nam Hote~ 4o Level Three Z E H R EN Vail, Colorado Elevation 196'-0" AND ASSOCIATES, INC A.OA.Cn - nAF1"9FG. wl0ioa9 February 15, 2000 Scale: 1 "=50'-011L P.690% 1916 AVO11 c 916m P149o@A FAX 01O99f19b I 1a I I ~ v~ -tea ~ - - W I - - I i I I I 0 06 00 'a 0 H6 I I HI H2 HS 42-F I H3 H4 L I 43- r--' ~ I I ~ ~ H7 r- L11V~ LJ LJ ~ LJ LJ ~ 1 "10 I J118 H9L ~Q BB B \ I HIS I I I ° ~11~ HI3 BuildingB i HI4 o H12 L 11 I / I I/ l H 7 r B- - ~ - I \ O I 18-UL 29-UL 41-F~ m~ M. ./Maid LJ L r \ (T so see s* 'qj -LL J '4 ii, n .-"I L F O\- \ I O I 1 P- 1 I \ ~ ~ O t~ I 1 OO I 1 L I 1 I I I I I 1 I - I - - I I I • ' • I/ p I -11 PLl G Vaofl Naza Hotel LevdFour AND ASSOCIATES, INC. Vail, Colorado Elevation 206'-611 IA S, February 15, 2000 PD IM Avert manlm 9- Scale: P=50'4' lfl p]q 9K019 PA%•AIfb10tl *got . . . . I / d I / \ 48-F L7-L I ' I O I Dwelling ewt Building B LaUnit t I 5_L ~ Dak I~ ' ~ LL wool Joe all 't---- r 40-UL I - ~8 - 1 O O O 0 V- _ '6d•35-ULL 36-UL O O n37-UL "cv'3Y 1 1 ® ® a JI® 7 / ~ I 11 1 11 L VaH Flaza Hotel Leval [Five Z IE H R fE Vail, Colorado Elevation 2171-0" AND ASSOCIATES, INC. Mt w~ February 15, 2000 Scale: 1"=50'-0" ~.oaar lm ?WM w, moxeoo e~cm 16 P14919mn fA%O1q Balm VIM f IO I 47UL u Dwelling L-J Unrt Upper Level I 00 3 4I ° 49.UL° SO-UL ® ® I o 46-UL I I Building B I I as-cn, 0em o 44-UL 1 C 1 i \ I j 1 1 T - O i 1 1 i I lY l 1 L Vao 0 Naza Hote:A Level Sox L IE H R IE N Vail, Colorado Level 2271-6'I AND ASSOCIATES, INC. Februar15, 2000 Scale: 1"=50'-0" - F,F . W y lvsD,c im AVON, ODIOMD .,w II ~ m P 1 m rig II ~ ~ I I - \ ~ I I El- l I~ r see I~ 1 to I I I I I I .II 1 11 1 1 I I I 1 1 I d, ~ I \ I i 1'Y j G Vaofl Haza Hclte~ i~ Roof Han ZEHREN AND ASSOCIATES, INC. Vail, Colorado Roof Level February 15, 2000 Scale: 1 11=50'-0" I.o.gx im AYOK CdL11A"o Hf]" m algfnms~ rwteMS~sioq ID E03 \ tJtJ ' tlCl I ~n 44- \ \ .Hlas.,Y u,56'µ- - - = ~ -f, -__'f~BT - - 1.,8,.5• ' ~5~ ~ \ ~.c q.,5a 5, ~ , Y1 Val0 Plaza Hotel U Bull ing Hc ! h AND Nan I ND IA ASSOCIATES, S, INC. Vail, Colorado Absolute Heights A9CIRIKZIIRF. PIAMM,G.,M9110~5 Interpolated Contours P.0X5% I9M A-K fl]IOGDp AIM February 15, 2000 Scale: 1 lfl b~Bf1901S) Mi D]ry9,>101G - - ID E3 01 I \ i\ _ a59 11~ - _ ~ ~ - LJLJ - : ~ 9J 9'L- +I•N~SI 915- ~ - _ .16s1 ~.If4l+~- .IP151 -25 4 (n y11t-1~•1{~1 z(+1615'1 =Y.9H9-_ (.19FS- ~ (all L Va 0 Nana Hotel U Building Height Plan 2 Z E H R E N Vail, Colorado Maximum Height Above Grade AND ASSOCIATES, INC. Interpolated Contours A ww"ME nArraraG_ February 15, 2000 Scale: 111= 50'-011 'A 1W A1011 COIOIABO 11tl T9 B>rl N9N0 FAYBM fSYIOFD M~ryry!! LLI 13 9 p _ fll I ~ - I , December 21 December 21 December 21 December 21 10:00 a.m. 10:00 a.m. 2:00 p.m. 2:00 p.m. Winter Solstice L Y~# XS t { D i `nfj'i Y ^T 9, 1 z, J ~ 1 March 21/September 23 March 21 /September 23 March 21/September 23 March 21 /September 23 10:00 a.m. 10:00 a.m. 2:00 p.m. 2:00 p.m. Spring/Fall Equinox t 1 r,? r l t. w Mid December 21 December 21 June 21 June 21 12:00 noon 12:00 noon 12:00 noon 12:00 noon Winter Solstice Summer Solstice Va H Naza'Hotel San Study Z E H R E Vail, Colorado AND ASSOCIATES, INC. Scale:?"=80'-0" wmnec~urc . nvwra . "+~an"s January 20, 2000 l6 ma.mm~ W6ml"MI"n t 4, '1.. ' 4 d o l.c f ¦ • 1 GATE~fAY BuIlDilid U 1^ 't.. ,.ro,-'?•i:<• '-z;fit ~(y~ - i= ~ ~ ? ~ rw.'rtx' L";. !A c (~t;-{, I,t t c i Yi.AZA ?~~~~~'J'~\\~~~-~ PFiA56 . wow, r - _ ~ ~ ..-'t. ~ r` .}C. i`cE vt~'jN ~,..,v::¢.r}lFtf. ~.•..•S;'~i:.~'ie:.,,~•• ~~j y.,l ^4i :t`c 3, j'•~ _ II s j t •.°r 1 s! - _ ~2'. t,~.i.i1{n3•`•r;', <=;t:.:::~r4 - 1 ~ a c ft + - I 1- 4 ;~gJI1JIGE'~+, ~pj?yA.•.~'r' t t I. 's: PiiA58Ii~A''',~'t ~,ijj~,gj~2i_PLAZA c? ~ 4 1 R'+ Y 2 I' i~ S .o.c 1 ,L Z Y ~f, jt}3 - Flll kiL-WH P1 dZA 1 1. _ c PFiA5~.III , I nt`: . 1 4\ ji~~~~~~ ~p~ ~qA.='' r5 ~ .,1 i•., M =t t' ~ 1~ i. - ' 11 ~ r . , ,GAT s o ~i•%: •r_ YU1.A~r irit+ • • sass l \ - .:vuii,GS~ aix ri.eza ` i ' ~ . •,:;,,(d: s=; s~ i-.. - s. J I f - _ v., t SCAL 1 2d'.. y z , Attachment Vail Plaza Hotel Zoning Analvsis (Revised 2/28/00) Lot size: 1.467 acres or 63,902.5 sq. ft. (Phase IV & IV-A only) 3.45 acres or 150,282 sq. ft. (All Phases) Development Underlying Zoning Existing Approved 1999 SDD Major Revised 2000 SDD Major Standard of Public Accommodation Vail Villaae Inn Amendment Amendment Prooosal Lot Area: 10,000 sq.ft min. 150,282 sq. ft. 150,282 sq. ft. 150,282 sq. ft. GRFA: up to 150% or 225,423 sq, ft. 83% or 124,527 sq. ft. 118% or 176,910 sq. it 121% or181,719 sq. ft. (87,889 sq. ft. existing) (105,606 sq. ft approved) (110,415 sq. ft proposed) (36,638 sq. ft remaining) Dwelling units per acre: 25 du/acre 24 du/acre 12.7 du/acre 12.7 du/acre (AU/FFU/EHU unlimited) Site coverage: 65% or 97,683 sq. It 37% or 56,188 sq. ft. 62% or 92,637 sq. ft. 61 % or 92,036 sq_ ft Setbacks: front: 20' N/A 9' 16' sides: 20' N/A 5', 2', & 0' 5', 2', & 0' rear. 20' N/A 5' 5' Height: 48' sloping 68' sloping 74.25' sloping 77.25' sloping (Phase III) 935 (arch. proj.) 99.75' (arch. proj.) Parking: per T:O.V. Code Section 256 parking spaces 291 parking spaces (373 required at (218 new parking spaces) (249 new parking spaces) build-out per Ord.) (42 existing @ Phase III) (42 existing @ Phase III) Loading: per T.O.V. Code Section three berths five berths five berths 12-10-13 Commercial sq. footage: 10% of allowable GRFA 31% of GRFA or 38,961 sq. ft. 26% of GRFA or 46,124 sq. ft. 25% of GRFA or 45,228 sq. ft. or 22,542 sq. ft. F:\everyonelpec\memos\vviza Attachment C Vail Plaza Hotel Proposal Comparison (revised 2/28/00) The following table compares the 1998 Vail Plaza Hotel proposal and the recent 1999 Vail Plaza Hotel approval to the revised 2000 proposal. Development 1998 SDD Major 1999 SDD Major Revised 2000 SDD Major Standard/ Amendment Proposal Amendment Approval Amendment Proposal Lot Area: 150,282 sq. ft. 150,282 sq. ft. 152,282 sq. ft. GRFA: 133% or 200,460 sq. ft. 117% or 175,666 sq. ft. 121 % or 181,719 sq. ft. (129,156 sq. ft. proposed) (104,362 sq. ft. proposed) ( 110,415 sq. ft. proposed) Dwelling units per acre: 0.29 du/acre 0.29 du/acre 12.7 du/acre (276 au) (98 au) (15 ffu) (44 ffu) (1 du) (1 du) Site coverage: 62% or 92,637 sq. ft. 62% or 92,637 sq. ft. 61% or 92,036 sq. ft. Setbacks: front: 12' 6' 16' sides: 5', 0', 8' & 6' 5', 0', 2', & 5' 5', 2', & 0' rear: 8' 5' 5' Height: 85.75' sloping 73' sloping 77.25' sloping 87.5' (arch.proj.) 73.75' (arch. proj.) 99.75' (arch. proj.) Parking: 394 parking spaces 288 parking spaces 291 parking spaces (249 new parking spaces) (42 existing @ Phase lil) Loading: six berths five berths five berths Commercial sq. footage: 23% or 47,226 sq. ft. 26% or 46,124 sq. ft. 25% of GRFA or 45,228 sq. ft. Gross Building Area: approx. 395,862 sq. ft. approx. 295,557 sq. ft. Conference/ Meeting Facility: approx. 21,009 sq. ft. approx. 15,338 sq. ft. Spa Area: approx. 27,802 sq. ft. approx. 22,827 sq. ft. F:\everyone\pec\memosi00iwipcT 1 Attachment D AJN 1) Tuesday, October 19, 1999 Mr. George Ruther Senior Special Projects Planner Town of Vail Department of Community Development 75 South Frontage Road Vail, Colorado 81657 Re: Vail Plaza Hotel George: This is a written description of off-site impacts and their proposed mitigation as requested' by your letter dated 10/13/99. A. Pedestrian Impacts -Vail Road. We will be providing streetscape improvements in accordance with the streetscape master plan for the eastern side of Vail Road from the corner of East Meadow Drive to the northern most property line of our site. These improvements include new "Village" light fixtures and standards, curb and gutter, and a six-foot wide brick paver sidewalk to match the color, pattern, and size of the existing sidewalk at East Meadow Drive., Additional landscape improvements and final sidewalk configuration will be provided in accordance with design review zoning regulations. B. Pedestrian Impacts - East 1vIeadow Drive. The Vail Plaza Hotel is proposing to provide streetscape improvements in accordance with the streetscape master plan for the northern side of East Meadow Drive from the comer of Vail Road to the westernmost of the Vail Village Inn Phase IA structure to mitigate pedestrian impacts in this area. The proposed improvements include replacement of the existing cube fixtures with new "Village" light fixtures and standards and a six- foot wide brick paver sidewalk to match the color, pattern, and size of the existing sidewalk at the corner of East Meadow Drive and Vail Road. Additional landscape improvements and final sidewalk configuration will be provided in accordance with design review zoning regulations. C. Pedestrian Impacts - South Frontage Road. The Vail Plaza Hotel 'is proposing to provide streetscape improvements in accordance with the master plan for the southern side of the South Frontage Road from the corner of Vail Road to the westernmost curb of the Vail Village Inn Phase V driveway to mitigate pedestrian impacts in this area. The proposed improvements include new "Village" light fixtures and standards, curb and gutter, and a six-foot wide brick paver sidewalk to snatch the color, pattern, and size of the existing sidewalk at along the South Frontage Read. Additional landscape improvements and final sidewalk configuration will be provided in accordance with design review and other applicable zoning regulations as well as Colorado Department of Transportation. D. Pedestrian Impacts - South Frontage Road. The Vail Plaza Hotel is proposing to provide streetscape improvements in accordance with the master plan for the southern side of the South Frontage Road from the easternmost curb of the Vail Village Inn Phase V driveway to the westernmost comer of East Meadow Drive (Crossroads) to mitigate pedestrian impacts in this area. The proposed improvements include white concrete standard curb and gutter, and a six-foot wide, four-inch thick, reinforced. white concrete sidewalk. These improvements specifically exclude utility relocation; engineered structures for retaining earth or support of the sidewalk,. handrails, :7 i;i; _,t-,r,., ! fii(:1 `;i, GAS'- , a \ t. f_It~t~ Vail Plaza Hotel Zehren and Associates, Inc. 961070.00 10/19/99 guardrails, or walls meant to provide for the safety of pedestrians on the sidewalk, and/or drainage systems meant to control surface water runoff. It is assumed that the items specifically excluded will be provided by another entity to be coordinated with the proposed sidewalk. Additionally it is assumed that all improvements along the South Frontage Road will be at the discretion of the Colorado Department of Transportation. E. Public Transportation Impacts - East Meadow Drive. The Vail Plaza Hotel is proposing to provide public transportation infrastructure improvements in accordance with the streetscape master plan for a new bus stop adjacent to the westernmost portion of the Vail Village Inn Phase IA structure to mitigate impacts in this area. The proposed improvements relocation of fixed bus signage and fixtures, and a bus stop similar in size, materials and character to the existing bus stop located on the south side of the roadway. Additional landscape improvements and final configuration will be provided in accordance with design review and other applicable zoning regulations. It is our understanding that the existing surface- water runoff from the existing structures and the proposed structures on the site is would be in the same quantities and would drain to the same locations as currently exist. Additionally, we would assume no increase in surface water on our site would occur from the design of proposed drainage structures on the South Frontage Road. Therefore would assume that no major drainage infrastructure improvements would be necessary to accommodate the proposed structures. Please do not hesitate to contact me with any questions or concerns. Sincerely, Tim Losa Project Manager Zehren and Associates, Inc. 2 i Tuesday, October 19, 1999 Mr. George Ruther Senior Special Projects Planner Town of Vail Department of Community Development 75 South Frontage Road Vail, Colorado 81657 Re: Vail Plaza Hotel George: This a final written statement as requested by your letter dated- 10/13/99 to address design criteria A through I as outlined in section 18.40.080 of the town code. It is our understanding that these nine (9) criteria are to be used in evaluating the merits of the Vail Plaza Hotel, the final phase of the Vail Village Inn Special Development District. A. Design Compatibility. We believe that the hotel is designed in such a way that is both compatible and sensitive to the environment, neighborhood, and adjacent properties. Setbacks are consistent with the underlying zoning in that they maintain an average of twenty feet (20') from most adjacent properties to the primary building walls. Additionally,. the stricture maintains setbacks consistent with adjacent properties along both the Frontage Road and Vail Road: Mass and bulk are sensitive to adjacent structures in that the hotel is designed to step up in height and bulk from both the street and adjacent smaller structures in order to maintain a comfortable pedestrian scale while maintaining consistent heights with adjacent structures roof lines and ridges. Additionally, we have purposefully hipped most of the roof forms at or along public streets and plazas to provide a consistent bulk plane at street level. The stepping and broken ridge fines, along with variations in materials and wall planes act to break down the overall mass and bulk of the project and relate the hotel to the surrounding neighborhood. The architectural design is meant to be both compatible with both the Gateway building and the remainder of the special development district while providing some identity to the hotel as both a recognizable and viable commercial structure within the community. B. Uses, Density, and Activity. The Vail Plaza Hotel is the last phase of the Vail Village Inn Special Development District and as such was always meant to be the anchor or most densely developed portion of the district. As a frill service hotel, which includes conference, spa, restaurant, and commercial activities, the hotel meant to act as a "magnet" that draws people through the other smaller, commercial based structures in the special development district, (including the Gateway building). Additionally, the hotel is legally required to provide loading and delivery services, automobile access, and parking for the remainder of the special development district. C. Parking and Loading. We believe our parking and loading facilities are in compliance with the requirements of chapter 18.52. We are providing six (6), 12' x 25'x 14' underground loading berths. The maximum required is five (5) 12' x 25' berths in accordance with 18.52.150. We believe our parking facilities meet required number of spaces required by zoning chapter 18.52. { ii-,i »I'iFi:Ii%K_al.A'-i(-)~(.~iP-Ai{e;_:"!{i E1.',,.;;R - ~,(7 I .I ~;.l it t,.iiC ,ll `3i ~).v _ i a v ( \ :~(1 i(i`;,{1 Vail Plaza Hotel Zeluen and Associates, Inc. 961070.00 10/19/99 D. Conformity with Master Plan. We believe our development substantially complies with the goals expressed in the various plans contained within the adopted Vail Village Master Plan. The Land Use Plan indicates our site as Medium/High Density Residential and as such recommends a lodging orientation with a limited amount of accessory retail. We are proposing to provide an -increased amount of "urban open space" or public plaza, and buffering greenspace in the areas indicated as such in The Open Space Plan. We believe that our project complies with the recommendations in The Parking and Circulation Plan. We are proposing an internal connection to the Vail Gateway shared pedestrian/auto area as indicated, an improved pedestrian connection to East Meadow Drive including new bus facilities as indicated, and a secondary external pedestrian connection to Vail Road between phase five and our project. Additionally we would be providing sidewalk improvements from the new bus stop on East Meadow Drive to the Gateway on Vail Road, and Bike/Pedestrian sidewalk improvements from the Vail Gateway to the Vail Transportation Center on the Frontage Road. We believe that our design substantially complies with Building Height Plan in that the plan indicates buildings of five stories both to the east and west of our site along the frontage road and north and south of our site on Vail Road. Our design maintains this four to five story relationship with our neighbors. We feel as though the three to four story designation is inconsistent with current conditions and are not applicable as they relate to our site. It is our understanding that these heights indicated in the plan were based on preserving views to Vail Mountain from the four way stop at the Intersection of Vail Road and the Frontage Road prior to development of the Vail Gateway and the Roundabouts. Because these views no longer exist with the development of the Vail Gateway as acknowledged in the plan, and because stopping to view the mountain is actually discouraged by the movement of traffic in the roundabout, we feel that these standards may no longer apply. The Action Plan indicates our site as an area for potential residential/lodging infill in accordance with previous town approvals with which our proposed project is consistent. The Vail Village Sub-Areas, 1-1 of the Vail Village Master Plan indicates our site as the final phase of SDD #6. In doing so, it identifies a series of goals, which we believe we comply with. Item 1.2 encourages "the upgrading and redevelopment of residential and commercial facilities." Item 2.3 "strongly encourages the development short term accommodation units" and recognizes that when units are "developed above the existing density levels, they should be managed in such a way that allows for short term overnight rental". q Item 2.4 encourages the development of new commercial infill compatible with existing land uses. Item 2.6 encourages the development of affordable housing units and may be required as part of any redevelopment project requesting a density over, levels allowed by existing zoning. Item 3.2 recognizes the will to "reduce vehicular traffic in the village to the greatest extent possible". Item 4.1 encourages the improvement of existing open space to create new plazas with greenspace. Item 5.1 recognizes the need and desire to provide for parking demands on site and with underground and visually concealed parking. Item 6.1 recognizes the need to provide service and delivery facilities for existing and new development. E. Natural Hazards. We believe there are no natural hazards that may affect development of this site, F. Site and Building Design. We believe we have addressed this issue by compliance with the Vail Village Master Plan. 2 Vail Plaza Hotel Zeliren and Associates, Inc. 961070.00 10/19/99 G. Pedestrian(Vehicular Circulation. We believe we have addressed this issue by compliance with the Vail Village Master Plan. Additionally; traffic studies indicate that vehicular circulation patterns are considered safe and have relatively little impact on e cisting vehicular circulation systems. H. Functional and Aesthetic Landscaping. We believe we have addressed this issue by compliance with the Vail Village Master Plan. Additionally, we believe we have substantially improved on the amount and quality of publicly accessible plazas, greenspaces, and pedestrian circulation systems. 1. Phasing Plan. The development will be constructed in one phase with completion anticipated for late fall of 2001. Please do not hesitate to contact me with any questions or concerns regarding the information presented. Additionally, if you need any additional information, please do not hesitate to contact me. Sincerely, Tim Losa Project Manager Zehren and Associates, Inc. 3 e. _ 1 ,z-r~ a a'k~• t ~ \ ~ ~ a :~.-u I: ~ i7 2~j ~ \ - l ,.w 1 _ ? ate, -gg CONCEPTUAL j BUILDING ;4 F ' - HEIGHT PLAN LEGEND VAIL VILLAGE PLAN 3.4 MAXIMUM RANGE OF BUILDING HEIGHT IN STORIES \ n'~4f.5?' - _ A hWidinq story is detined as B feet of height Ino roof includedl. Eract height rastrlclions dkz t,, \ will ,a determined tly T-oning. Vaned root helghls wilhin range specified is desired Ior each huliding .e .o.` s DENOTES EXISTING OR APPROVED BUILDINGS WHICH s DO NOT CONFORM TO THE CONCEPTUAL BUILDING j~ HEIGHT PLAN l " ' SHADING DENOTES AREAS OF SIMILAR HEIGHT f--~-s- .I I 4-0 --!b VIEW CORRIDORS ( ELEVATION FROM FRONTAGE ROAD) o• s BUILDING PROFILE FOLLOWS _ GENERAL BOWL SHAPE OF _ ~5.VALLEY FLOOR BUILDING BUILDING MASSING (VII.L.AGE CORE SECTION) HEIGHT PROFILE NAIL VILLAGE PLAN s f r 43w i~N y r q ~1 ~a, ,^k',c I ~ tr 9 - I 1.A8'r:' t ~i 't ; tt~,r r ''ww v;''' r `HO a? d 4 nti + ~~u J 4'n ~~~La 4y`S .d t4N> y~ r' ?§y~~ylJlaw, ~"~Rw y"' t r'k9`'~ .t,i ]`~~~r~ ~'^a a r~,$~ ~ Ar z,r ' .~1,~ r, gY _ s 4 _4~ r, atr, f' v w: ~ t~ 2 w;aw t'.13 6"{B rs, ° k a. 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AND ASSOCIATES, INC. i Z E H R E N Vail Plaza Hotel View Analysis 2 ~ ApDN„E~nR .PaANNiNU RRNPORS tANDSCAPEApCNrtECTNRE August 13, 1999 m~A~.DN~o„npm imowa~m~~aN.o-aoeo . t g dXaY YdF ~ r~"1 u x rx;, Y v z >r ~ t ~ a I sb ' ' y l NYC 4U 11 k '5T.; f 2~~I `T t 1. ~ a 4' S ~''a f rR P i f k 3 a r r ~,x tF 'fx y5 ~~n i rs ~ 'n r'~ a~ }s~ ~Ma z a ~F~fl~•}'~'c~~ J, YpA a ,1,. r s ~ r s d'M1 ,ap,,-F 'b 1 ~}~x ne vsy kid l is 4 • 7- I~r"<*'P } T { `A psP`~ ` ~ µ T ~ -..a..m.y,~+w..t.~.,,.w..v. W_:u.~,... ~ w a..~...,. ~ y r,.,,.c LL t ' rx: r " fy~' 'a f t~ ~ a rd,~i , ~m~~• e~`nt.`''~{<2a { 3 ' / AND ASSOCIATES, INC. E " R E " Vail Plaza Hotel View Analysis 2 wR<UIi6CTUPE• Pt MPR1Ofl6 •UN6-2-HITECTURR P.O 00%,WeAVOn,CdwtlaB,®t November 22,19" lWOWB6aW~~W0~W4fOw 'Mn 1'.., aR I.~p fT' 3 n , Apr 14 rn `Mya~~ y~~ Wd Yft~~y~3rNpwX ! '~3 ray ~irq~r "~y-w{ F •`~i•' - '9'7~:^'Kd a sr v . _ . ~ - ,......t......r._ e _ t s a ' ..Y fy vx4.A~" i;`r xae.... w•9t~x" 6 u...a»....... G.. .Y; Z E H R E N Vail Plaza Hotel View Analysis 3 AND AS1SOCIATES, INC. IkfEWOH6XlAN0.5CME ^HCHrtECiY0.E August 13, 1999 3~6>a l~o~~ar~ h . h'.a•z~, ~a s F , y Is i •14 t Tl~ t3 ' 1 } pp ~ d I 9 L t 1 x i I sP ~.w. ._..,,ww..,. ~ h,4{y L{ i1~+FG ~54~4Re ~k; ~d3 ~•~-ai+~.~Y t_.~.l;~w `:~~):K .u " A E H R E N Vail Plaza Hotel nya y 7si . "4y AND ASSOCIATES. IN G. View Alil Slwl f!~ } ~(eR10R8„'lPUOECwPE ARCRRECTUBE November 22, 1999 1 ' F E p .,r ~ I III 1 1YYLy: ( I I i. I ~ 91L' P v.lwl.. r. Y. 1 5 ~ y Sl1. i11~ J i~ y i ~nt ../td-qd" . E H E N A AND ASSOCIATES, INC. Vail Plaza Hotel View Analysis 4 IRTEIX00.9~LWO5CRnPE~ cXIiERGTURE August 13, 1999 adu~r$vaind t. t~X ~c .x • j n ~ Y ~L,, b 4: ~+t IK h , a~ ~~xc t - r a 51~c~"$Y'S •d '4.~h; _ +{t~~;.'~ ~ , r as45r^+yy ~ w^. ~ ~ba k'xy ~ •J t s 4 t r r r Tv~ en t ww»-, etvU ~ Pl k. a ',kdN t 1 , ~ , y } ~r r ''..v s Y T'4 4 At >s a f. 13 a>. I ¢ A a >fxxW A .S,i tz , z+le ~t' ~~r't'F°. 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N Vail Plaza Hotel View Analysis 5 IRI'EWORS~LANCSCAPE APCN,TECTWiE August 13, 1999 i A: 4 CL i/¦ x r. rr~g~ ~F• xe^~^ 5' ~f`YY,Y -y a§'o 114 3: 34- ~xolr ~~1 t Y 45 f . .~~,~yc 1PF G ti ' kiiiii'did, VA i. t h i t 6 _ { .';4 4 Y y ~ Y • i s s'R ~L ' < ~4 - s' a tr ~'S"~ it' ~~'..U a - i iw f s Y: r ~ - - 4 a s °S.Jk ~ ~`>~..x # ~ k t4~ ~ 5 44. r ' t A~ a v e 4 t _ f c,~r~ by ; t a1 a4~ Y ~s ~'tt`~~°t ~ x- ~ s ~ t f a ix } f y1 "}~R "3t '„y; ! gf vitiy~ a: E H R N vi l Anal sis 5 AND ASSOCIATES, VHS. Vall Playa Hotel Y -cwrecrvwe •vwdiNe o'eoK~vreaAn.ca,~wa naxo Novemher 22, 1909 [mowuaur ewc ~mo~wo-ww 10- r r;i 2•~1'-a-.:x, C 2e'°`t ~ S f a " t,'•~4 •a•_ c` 00 74t '-l VA, -ov 12 . +Na'„ m w°DRE^rE,t.t .+..,i 11tt t': ' d" 11-3 $ '~nyxbt F nF4~~~, ut • yr t !W 3 r f . = t~# t~ a - t d~~ 4 45 I' x ~ M~^N~ R. P s r „s ¢ ~~°y vat " g 2 ¢ r' 7. i j' ' +5 dt TA, A ji- f s+~ paw - ~ s'.,I,''L ~ d,,,. jky s ~4k~ ax r ~ ,yam a shy F .y'. n~- 4q S V - SS 'i' 4• - P f AND AS S OCI ATE 3, INC. 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A E H R E N Vail Plaza Hotel View Analysis 7 ANLXITECTURE ~Gr/.NXiNU IIffEWaas.uX°scnrEnXCwTECYUItE August 13, 1999 pmowcoar Eruc ~e:o~ew-raeo uw.n®+.uXt i 3 'I IE r. 2 r~ ° ° F v 3 1, ,Y ~ r1•1* ~ .~Aa i 1. „I. +a s.` t s - tew sa1P^t,,~9" tp., a~yh r :tiu'{ s JvPna;'~s .°-~'n.~, }§a ..~.w ..XX kX" 'a PQ F. - fia s ~ r'" '4 .4 d~` xpTr. ww..G t n Anna ~ L k i~. ~1 -.A t'v° 5J"$t`+r ~f`~a J: fp fi~y'r'~3Y3aY. k ~ ~ 51~ ~m...._._ :p a...w.s.. ...r<._r .A ...w.,.'wswe..3.r~,.abet ?a 8 ~~I{ ar,p"`zx", y~~~Ss r.:5a. ~.,~~.;a.. .e.t z»~-3: 6~' iidWZEHREN Vail Plaza Hotel View Analysis 7 AND ASSOCIATES, INC. YR6RI00.6„'LANO6CAPE ARCNRECIUFE P.O. BO%1WeAwn,CdaW Btea6 November 22, 1999 SW6p~Pgfn~Pgx lNOl6^a~mw uM~r,@vint r ~1$!,Vat ; k L ~r YO~a NO P 2 ,r r 3 +rirFklR t w'.: SAP + my "d'a a vF,- !'N,~.4^$n'.` £~aa'J u t { - 1,an ry, a ne {f i1 {•y'la" +1a i air ;rk ~S y xj ~se~t y, 1 M ? 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View Ana-11--is ARCRITE D-•PIARNIN6 RR6WOR6 AAR06G-PE ARCHITECT- November 22, 1999 :U41 W 6a]6) EAa Ae/uj6q-RHY ' 1 w~.~ .4', v.4.:.,, s ''a h' a ~ ~%'uz'S ~~p~ p~ia° hy'px ~i'~k?yy, .,~~e mf '~'~p,~'n~ rr~~4"'"& d a J n' .r; I r m; i ;y a N F a 3~ 5 >'Yya'' r IPA ~ J 'yP 1 1 Iq nI 3 I s a qS 1 ~,i Ail, ~f ~.~`'4Ap rrAg~S'!'~i y~arv1'` esk1 y'~s as 17~ plq~fx yv a rti &,}N kr~4aifMF! C •i : ~ ~7~~ N _ 7ti~vµ T~~d ~.k I 'OW; v n~ h prt a I. t i ~s H xv< p" H WW" . ` 'r R %h ~ s ~ ~ l } 'q4 q'~af P I l,,,; w K. s a I {v„ a,I sl 1fP R s :$x,15 Q-f~'°q P rY ~ :,al n u s r v' aP ' v r aFt~ I Pry'r + ~ 'fit- P ~ ~ - yy I y I r Mra k~i y i~7 A ~ 1'i F~,I'r I a, ' 71p „I'tl~ ,'tl'r q:r~ll I'q I~ Z E H R E N Vail Plaza Hotel Sun Shade Analysis AND ASSOCIATES, INC. AoAS"'.cos : °AA ''"E AE Proposed Structure malsaT November 22,1999 90I9g02$iFA%10'0w0i080 June 21 - loam 4,7 f 1 t '3. d h1 r, vtlfy i J F;, 9 y r ~ tk ]Ai q -k r k ~ ,i 6-f14~~~, "VS`.! p! 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'anew y.~ 9 ~+d r' qep P ~ ~ 1 "Si. i V1 4" 14 :1 'N a ~ pdpC ~ ryry ~ AV h ' T, 'At k' { ~ s~~~~,,Pi sl Fp m b w 4y .s ~htr q, 1£~r 'tkt~'~ aS2 2lpra aY 19 t ' HT Sun Shade Analysis AND ASSOCIATES, INC A E H R E N Vail Plaza Hotel ARH , - LAIDICAPEAACH',.E1. aE Proposed Structure °soaaos=>Fs,orw November 22, 1999 March 21 -loam L1s, °.Me'H1 5.p w x r r '.oY~• n. r... ,r... miame.. +.+ae~,~. ne.~,,,,drv.;r;~+V.Fw'_4 q.~:w-i.'."ivnw7dak.:vWut~ ~.~u y"i$A'9n 14 1. k . •v~. f. ~ ~1^ky~ 5 y 1 ll , Mu a ? _ w ar ~.N ' Srs kx 1 + ° I w~a^~ ro irp 9 I ~1 ~ da ~ 7 Sri „ [ E X16 t~ I 1 I n nY 11; rL' iq. 8 w d rl~'a ~ a k wear Ma'r ~ - _ t 1 h dd' 15" pp Pv5 _ M n~ rs a ~R it t 1 I u R p~ ~ r ol1 ''I x r s m~ t~ d P u7. °"Xlf i I'i i, 6 f II' Z -rul a:' I'.'1'..i _ - - ° 3 „ I h I, i4, * '„1 ~'r r &r, tlr'~ ~.,'~'d~ ,{x q~r~ - 9 + 'It dAUQ4 Z E H R E N Vail Plaza Hotel Sun Shade Analysis v AND ASSOCIATES, INC aAS~ 111111-1 November 22,1999 Proposed Structure aos,F,a;°,~ eoao° March 21- 2pm 3r2. e Ate Sa°rv x"* e x G a•.~t6 _ '*ax _ . A t t ,d{ "y5 e q. 4 t 1~ yr P `1 a~4'r `r I Qti r, `dt~VSti 55~a"t e, wtnb t' $ J~ w } I Ii ,i - _ S LL i3uS+r.v.1Lw..a•,~..aa:. .rF_ h.. A} - _ Y~. a r 3T "YIa x~ 1 2R ~ ~n r l Y 1 ~ I F r d l' t 14}~ 1. r ~ t Aw"', k7 F j ti r F x pry rss r e y- TI; e, t 3Tt` ~n w,G ''x 7 i 1y~x~ fl iza Y'wC ' n ~;'t a'W~.. ' k~~S" M {at a ~ ,'a r sC a'r~ {'W n r a~ a rz t d N~ w p 1 21- ia'v r S" ° x •","ti `t °m efi : M ~xzk °yk';r'x '+a"5~, # a~a y z~a.gr~ r .y'~"" y AND ASSOCIATES INC A E H R E N Vail Plaza Hotel Sun Shade Analysis a"rE. Proposed Structure oeoo=seF~xs.a;aaa o~ November 22,1999 December 21 -loam t a F3i a wp _ a-z.n mi r+a7 r'"' 4 ; .M. r it p•# r ~ - g T ~t $ pw d.tY y &y v is i."~ a i~ 4 •`3+`'S'"N%4'°W~' 'fir { r~ is . k'P ~pJ irg9+t r R a ?d9 ~ r ~5~4 5 ',w T S, T i. ,Y iF a¢ a~ n F ~ •tyY2 r¢ ~r S . g ~ ~ t } N ~~"'°',t ~ f L' x ~ s'i ,'_-+ry, j ~ a wE € k r 4 i T [4$Xr ~ Y F - ~ ~ q! C i. 4 , ~ y ~ , to ~ y • s z ze'~r; G - 'J ~ r d. ~ ~ ~'*c' gam:.. y+~ y';•~,,,,~, r -0,~,; S s ~t7aF,4 ~ µ r... =4. .3 'su f - s M T' 3 A `9 ~ y . j aL'•. , ~ 'S3m,'~yW C". i 6,.~ a C~',Y x as 4 ~~~'Yr ~s dry ~t, er "~anz f - c•.. y~ 7 AND ASSOCIATES, INC A E H R E N Vail Plaza Hotel Sun Shade Analysis ARCH ° PEAA , aE Proposed Structure „,e a e6,: ;oa November 22, 1999 December 21 - 2pm L Attachment H BAILEY & PE-I-ERSON ! A PROFESSIONAL CORPORATION A, ivaNm AT LAw WESTSTAR BANK BLDG. LINCOLN CENTER P.O. BOX 449 108 SOUTH FRONTAGE ROAD WEST, SUITE 204 1660 LINCOLN STREET, SUITE 3175 429 EDWARDS ACCESS ROAD, SUITE 203 VAIL, COLORADO 81657 DENVER, COLORADO 80264 EDWARDS, COLORADO 81632 TELEPHONE (970) 476-0092 TELEPHONE (303) 837-1660 TELEPHONE (970) 926-9255 FACSIMILE (970) 476-0099 FACSIMILE (303) 837-0097 FACSIMILE (970) 926-9298 MEMORANDUM TO: George Ruther FROM: Jay K. Peterson DATE: October 19, 1999 RE: Vail Plaza Hotel Dear George: The purpose of this memo is twofold. First, to set forth our employee housing proposal and, second, to explain the fractional fee concept. 1. Emnlovee Housing. Attached to this memorandum is our Vail Plaza Hotel staffing requirements set forth by departments. The chart I believe is self-explanatory. As you can see, rather that full-time versus part-time, we have used work hours per year which I believe is a more accurate way to calculate staffing requirements. We have calculated our existing staffing requirements the same way, in order to arrive at a net increase in employees for the new hotel. This net increase is 105 employees. Our proposal is to provide housing for 30% of these employees. Ideally, from our standpoint, we would like to provide all housing within the Town of Vail. However, because of limited opportunities within the. Town, we would request the option to provide the housing outside the Town limits, if necessary. The numbers would be the same whether inside or outside the Town. 2. Fractional Fee. The Vail Plaza Hotel will contain forty-seven dwelling units which will be operated and managed by the owner of the Vail Plaza Hotel. The hotel would sell a maximum of twenty-eight prime winter and/or summer weeks with the hotel managing and operating those weeks for the owners. The remaining twenty-four weeks would remain with the ownership of the hotel and would be managed and operated the same as the hotel. There would be an obligation that the weeks remaining under the ownership of the hotel be available only as a "short-term rental," the same as any hotel room. The number of owners would be limited to a minimum of six and a maximum of twelve, pursuant to zoning requirements. If you have any questions, please call. Jay K. Peterson Attachment 2 , VPH STAFF (permanent and seasonal/part-time) Page 1 A B C D E F G H 1 n PERMANENT STAFF SEASON HELP PART-TIME o work VPH t hours/ maxi- FUNCTIONS a Perma- year = work mum by department _ nent 40 hours peak work staff. hs/week per days hours 1 employees x 50 peak per per 2 (note 1) wk/year day year year 3 Lodaina (hotel & Club) 1 4 General Manager 11 2,0001 1 5 Assistant manager 4 8,0001 6 Guest relations 1 21 4,0001 16 921 1,472 7 Front Office 8 1 16,000 24 921 2,208 8 Concierge - 2 4,000 8 921 736 9 Bell man 2 4,000 48 921 4,416 10 PBX 3 6,000 16 92 1,472 11 Reservations 3 6,000 1 12 Safes & Marketing 4 8,000 113 Accounting 6 12,000 14 Housekeeping supervisor 2 4,0001 15 maid service 2 15 _ 30,000 40 92 3,680 16 Engineering 9 18,000 241 92 2,208 17 Garage Operations 3 6,000 16 92 1,472 18 Lodging (hotel & Club) 64 128,000 17,664 ' 9 Food & Beverage (F&B) _ .0 manager+host 3 6,000 16 92 1,472 21 waiters+busboy(1:3 waiter's) 11 131 26,000 40 92 3,680 22 bar - 3 6,0001 8 92 736 23 kitchen l..__..... 16 32,0001 24 Room Service: 1 4 8,000 16 92 1,472 25 Food & Beverage (F&B) 391 78,0001 7,360 26 Conference Center 3 3 6,000 8 92 13,248 27 Health Club/SPA 28 reception 4 8,000 29 up keeping 4 8,000 16 92 1,472 30 therapist 4&2 10 20,000 16 92 1,472 31 exercise room 2 4,000 32 Health Club/SPA 2 20 40,000 2,944 33 Retail (3 shops 1 6 12,000 16 92 1,472 34 GRAND TOTALS: 132 264,000 42,688 35 hours/year % 100% 16% 36 Average part time help work hours/peak day 464 92 42,688 37 One full time work hours/year 2,000 38 Total part-time equivalent to full time - - 5 21 39 Grand Total full time equivalent 153 0 Averag rof part time 'me employee/peak day. 6 41 41 Numbe hours/part names =(avg hs.per peak day)/(hs/da 7 1161 .2 notes - - 43 continue 44 4 55 VPH STAFF (permanent and seasonal/part-time) Page 2 A I B C D I E I F G I H 46 note 1: includes "day off" coverage were applicable. f 47 note 2: Maid service is based on 10 occupied rooms/maid. Minor occasional fluctuations in 3 demand (less than 100% occupancy) will be covered with overtime of the permanent staff. 49 note 3: Occasional large banquettes will be serviced by the Conference waiter staff and the two shifts 50 restaurant and kitchen staff in over time. 51 note 4: Same therapist may cover more than 1 of the 14 treatment rooms for some treatments. 52 note 5: The total 42,688 seasonal work hours/year divided by the regular one full 53 time employee 2,000 hours/year is= I 21 (equivalent full time 55 note 6: it is a typical hours/peak day of 'a part time helper. I employees. ~ I I 156 note 7: it is the total part time "names" on the payroll. Evidently depends on the average part-time hours/peakday 57 1 - 1 1 1 1 1 VPH Net equiv VVI increa- 58 Employee Totals V_PH_ VVI equiv.* se 59 full time 132 132 42 42 160 part time 116 21 32 7 61 total 248 153 74 49 145 62 * part time at same ratio as VPH . 63 - - 64 VPH STAFFING IS BASED ON THE FOLLOWING 165 uses I note I units I ( I quant. 66 Hotel I units I 97 67 Club units 46 68 Hotel + Club _ 8 units 143 '9 Hotel & Club YEAR occupancy 75% 0 persons/occupied unit 1.75 71 Hotel + Club population 9 persons I 188 72 maid service occup rms/maid 10 73 walk in for lunch or dinner 10 customers/function/day 80 74 Restaurant & bar 11 sf I 3,613 75 kitchen I 11 Isf I 3,200 76 Conference 11 sf 7,004 77 Health Club/SPA 11 sf 7,009 78 Retail it sf 3,550 79 80 highest demand for restaurant/day 81 note lunch dinner 82 hotel & Club guests- 12 1 1 per 3 nights stay. -83 serves/function/dav~ 48 48 84 Walk in customers/function/day I 85 serves/function/dayl 10 80 ers/function/day 86 Total serves/function/day I 13 128 I 128 131serves/waiter/function 87 I breakfast is buffet type, served by the same lunch staff. 88 note 8: Hotel & Club are staffed as a unified operation 89 note 9: population for the specified number of units, occupancy, persons/room. 90 note 10: all hotel restaurants off the main vedestnan traffic (Ludwig. The Villager, etc.) rarely (if ever) achieve a high 91 walk in demand.This I 801serves/function/day is a very high assumption. 192 note 11: all these uses are staffed based on real demand and not based on sq.ft., or seats or any other parameter. 93 note 12: It is established in the business that the restaurant at the hotel never captures more than 1 lunch 4 and 1 dinner per 3 (nights stay. It is part of guests program to dine out in 195 other restaurants. Vail is plenty of those. 196 note 13: The low ratio of 13 serves/waiter/shift/day indicates that this staff can serve 1 97 more than 2 times this demand. MAXIMUM HOLIDAYS AND PEAK WEEK ENDS 1999 days/ days/peak days holidays winter holidays wk.end total Veterans 11-Nov 3 1:&tvov Thanksgiving 25-Nov 3 2-Dec 9-Dec; 16-Dec Christmas '23-De.C! 71 NewYear 3Q-Decd 71 6-Jan Luther K 1'3-Jan 3 20-Jan ,Jan 3-Feb 1 1 Linc,Val,Pre 10-Febj 31 1 Ash .17-Febl 31 `24-,Feb, 31 3-Mar I 31 a 0-1Mar, 31 St.Patrick X1.17-Mari 3 `'24-Mar 3 Good Fri 31~Mar 3 7-Apr 1 winter total 1 35 ~ 121 47 tt ~ I Independence 31 1 u I 31 =5 4u I 31 =Ju 3 29~:1u 3 3 summer total 3 15 18 14-Apr 1 21-Apri 28-Apr Mother's 5-May 3 Armed Fore 12-May 19-May Memorial 26-May 3 2-Jun= GrandParen 9-Jun Father's 16-Jun 31 23-Jun,; 1 31 12-Aug 1 3 19-Aug' 1 3 26-Aug I 1 2-Sep` 1 9-Sep 1 Yom Kipur 16-Sep- 3 23-Sep 30-Sep; Columbus 7-Oct 3 14-Oct 21-Oct Halloween 28-Oct 3 4-Nov 18 9 27 year total I 561 36-1 .92- Vail Plaza Hotel Parking Analysis Attachment I (revised 2/28/00) Table 1: A 'Comparison of the Parking Requirements for Phase IV Use Area Factor Spaces Dwelling Unit 5,499 sq. ft. >2,000 sq. ft. Town 2.5 Vail Plaza Hotel 2.5 Fractional Fee Club 62,816 sq. ft. 500<2,000 sq. ft./>2,000 sq. ft. Town 98 Vail Plaza Hotel 98 Accommodation Units 35,818 sq. ft. 0.4 spaces/unit + 0.1 spaces/100 sq. ft. Town 75.4 Vail Plaza Hotel 75.4 Employee Housing Units " Town 0 Vail Plaza Hotel 0 Restaurant 4,799 sq. ft. 1 space/8 seats Town 40 1 space/170.2 sq. ft. Vail Plaza Hotel 28.2 Retail 3,576 sq. ft. 1 space/300 sq. ft. Town 11.92 Vail Plaza Hotel 11.92 Conference/Meeting Rooms 13,846 sq. ft. 1 space/16 seats Town 42.87 Vail Plaza Hotel 42.87 Subtotal (a) Town of Vail Requirement 270.7 Vail Plaza Hotel Proposal 258.9 Table 2. Existing Parking Requirements for Phases 1, It, ill, & V Existing SDD parking spaces (Phases 1,2,3 & 5) 112 SDD Parking Deficit per Ordinance 75 Previously applied multi-use credit 2.5% Subt4.7 otal (b) Parkinq requirement for Phases 1,2,3 & 5 191.7 Table 3: Total Parking Requirement for all Phases of SDD #6 (a + b - existing spaces to remain) x multiple use credit = Grand Total Town of Vail Requirement (270.7 + 191.7 - 42) x 0.9 = 378.4 Vail Plaza Hotel Proposal (258.9 + 191.7 - 42) x 0.9 = 367.7 Employee parking is factored into existing requirements f.\everyone\pec\memos\00\vphpark Attachiment J TRAFFIC IMPACT ANALYSIS Vail Plaza Hotel Prepared for: Zehren & Associates, Inc. P.O. Box 1976 Avon, CO 81620, Client Contact: Mr. Timothy R. Losa Prepared by: Felsburg Holt & Ullevig Greenwood Corporate Plaza 7951 E. Maplewood Avenue, Suite 200 Englewood, CO 80111 303/721-1440 Engineer: Holly A. Hefner Project Engineer: Chris J. Fasching, P.E. FHU Reference No. 98-174 September, 1998 TABLE OF CONTENTS Paae I. INTRODUCTION ...............................................1 A. Land Use, Site and Study area Boundaries 1 B. Existing Conditions 1 II. PROJECTED TRAFFIC CONDITIONS 7 . A. Trip Generation and Design Hourly Volumes 7 B. Trip Distribution 8 C. Year 2015 Projected Traffic Volumes 8 III. YEAR 2015 TRAFFIC OPERATIONS 12 A. Background Traffic 12 B. Total Traffic 12 IV. CONCLUSIONS AND RECOMMENDATIONS 14 APPENDIX A - TRAFFIC COUNTS APPENDIX B - EXISTING CONDITIONS LOS APPENDIX C - YEAR 2015 BACKGROUND CONDITIONS LOS APPENDIX D - YEAR 2015 TOTAL CONDITIONS LOS LIST OF FIGURES Paqe 1 . Vicinity Map . 2 2. Site Plan ...................................................3 3, Estimated Existing Winter Conditions 4 4. Trip Distribution 6 6. Year 2015 Background Traffic Conditions . 10 7. Year 2015 Total Traffic Conditions 11 LIST OF TABLES 1. Existing Trip Generation Estimates 7 2. Proposed Trip Generation Estimates 8 1. INTRODUCTION A. Land Use, Site and Study area Boundaries Zehren and Associates, Inc. is proposing the Vail Plaza Hotel development to be located on the southeast corner of Vail Road and the South Frontage Road in Vail, Colorado. This development will be replacing three existing buildings with one building. The site location is shown in :=figure 1. The existing three buildings consist of a total of 41,643 square feet. The proposed nevelopment will consist of a total of approximately 150,000 square feet of various uses including accommodation units, a restaurant, a lounge, a spa, and retail space. The proposed development will have one main access onto the South Frontage Road. The main access will serve as the entrance to the four level parking garage. A second access east of the main access, will be used for most deliveries. The site plan is shown in Figure 2. The impacts of the project traffic at the site access points and the roundabout south of 1-70 are presented in this report. The purpose of this report is to address the projected traffic impacts associated with the Vail Plaza Hotel development proposal, and to identify any roadway or traffic control improvements required as a result of these impacts. B. Existing Conditions The existing conditions in the vicinity of the project site are illustrated in Figure 3. Currently there are two accesses to Vail Plaza Hotel site. The main access is on the South Frontage Road and the second access is on Vail Road. The South Frontage Road runs east/west through Vail with a posted speed limit of 25 MPH adjacent to the site. Vail Road runs . north/south from the roundabout intersection with the Frontage Road providing access to several hotels. Vail Road is primarily used for focal access south of Vail Plaza Hotel. The roundabout is located approximately 115 feet west of the main entrance to Vail. Plaza Hotel. Most of the site traffic currently uses the roundabout as does traffic oriented to/from .1-70. Since Vail is a ski resort, winter traffic volumes have typically been higher than summer volumes. Traffic counts were collected during the week of August 17, 1998, and these counts were used to estimate winter numbers based on 1990 data collected during the winter and summer. The estimated existing winter traffic volumes for the study area are shown in Figure 3 (the raw count data are shown in Appendix A). As indicated, the South Frontage Road east of the roundabout carries approximately 3000 vehicles during the winter PM peak hour. The volumes at the two accesses were calculated by estimating trip generation for the existing buildings. 1 FELSBURG (411OLT & ULLEVIG 1-70 Frontage Road J SITE . t a f Figure 1 Vicinity Map North Vail Plate Hotel 88-174 11124/88 i FELSBURG C J I O LT & ULLEVIG Frontage Road - - - - 1 ~ I , r__ -_if b? no _ o o{ ~_s1 •1 L XIXJ XI rl _ 1- l 0 r~ o , o~r n . I i_ i11 ? fit p 'T poO~s N Jtu J boon)°I~ ~ Figure 2 Site Plan North Vail Plaxa Hotel 98.174 8!24198 FELSBURG (411OLT & ULLEVIG C 610 U ~ ~2r20 l~ ~t A (overall roundabout LOS) ~N .-1785 .1 1785 ~--1 p . ~ > 1315 1205 .1 N Oo I I O A 1 to i, A a ~ ~r - - - - ' 11 0-11. LEGEND ~ r, Figure 3 XXX = PM Peak Hour Traffic Volumes i X PM Peak Hour Level of Service Estimated Existing Winter Conditions V~ N Stop Sign (March 1998) North Vall Plaza Holal 98-174 8/26(98 The total peak hour traffic volumes were used as the basis for subsequent LOS (levels of service) computations, the results of which are summarized in Figure 3 (worksheets are shown in Appendix C) as is the intersection lane geometrics. Level of service is a qualitative measure which describes traffic operations. A letter designation ranging from A to F. is used as the measure. A LOS A is indicative of excellent traffic operations with very little delay and no congestion, while a LOS F represents extreme delay and significant congestion. As shown in Figure 4 the left turn onto the South Frontage Road from the main site access currently operates at a LOS F during the PM peak hour. The left turn into the site from the South Frontage Road currently operates at a LOS C during the PM peak hour. All other movements operate at a LOS B or better during the PM peak hour. The minor movements to/from the second access along Vail Road currently operate at a LOS B or better during the PM peak hour. The roundabout currently operates at an overall LOS A. 5 FELSBURG (OHOLT & ULLEVIG -10" ISO, ROb w °Utb °°nd rraf~,c o 10°l~ . °°ly) 30%s ~ 25% ~ I VII Figure 4 Trip Distribution North Vail Plaza Holal 88-174 8/25/98 if. PROJECTED TRAFFIC CONDITIONS A. Trip Generation and Design Hourly Volumes Trip generation equations, as documented in Trio Generation, Institute of Transportation Engineers (1TE), Sixth Edition 1997 were used to estimate the vehicle-trips generated by the existing and proposed development. It was assumed that 50 percent of the traffic to/from the restaurant, lounge, and specialty retail comes from outside while the other 50 percent is internal (as such, the trip generation associated with these uses was reduced 50 percent). Table 1 summarizes the trip generation results with existing conditions. Table 1 Existing Trip Generation Estimates Land Use AM Peak Hour- PM Peak Hour Weekday SITE ':Building.. Type .I Size I Unit in I Out I Total In ~ Out Total In Out Total Condo/ 230 22 Rooms 3 I 7 10 7 5 12 64 64 128 Townhouse Hotel 310 58 Rooms 20 12 32 19 17 36 239 239 478 Restaurant 831 ` 2 1,000's 1 0 1 5 2 7 I 43 43 86 Sq. Ft. fy_ j ( Drinking 836 1 1,000's 0 0 0 3 1( 4( 13 1 13 26 f Sq. Ft. Market 852 ` 2 1,000's 16 17 33 16 15 31 162 162 324 I Sq. Ft. I `Totals 1 ' 1 ( 39 1 37 76 1 50 40 90] 521 521 1 10421 Daily Drinking Total from 15% of PM Rates As shown in Table 1, the site currently generates approximately 1050 trips per day. The AM and PM peak hour trip generation is estimated to be approximately 75 and 90 trips, respectively. Table 2 summarizes the trip generation results for the proposed development. As shown, the proposed development is estimated to generate approximately'3100 trips per day. The AM and PM peak hour trip generation is estimated to be approximately 175 and 260 trips respectively. Approximately three times as many trips are projected for the proposed development as compared to the existing uses on the site. r 7 Table 2 Proposed Trip Generation Estimates Land Use I AM Peak Hour PM Peak Hour Weekday Building I 'ITE I Type Code Size Unit in Out Total In Out _ [Total In Out Total Condo/ 230 16 I Rooms 2 5 7 5 4 9 47 47 I 94 Townhouse I f I Hotel I 310 276 I Rooms 95 I 60 I 155 89 , 79 168 1136 I 1136 f 2272 I Restaurant 831 9 1,000's 3 1 4 22 12 34 201 201 402 Sq. Ft. I I Drinking 836 4 1,000's 0 0 0 14 7 21 69 69 138 Sq. Ft. I Specialty 814 9 1,000's 5 6 11 14 14 28 87 87 174 Retail Sq. Ft. Center Totals I I I 104 I 73 ( 176 144 115 ["'259J 1541 1541, 3081 * Daily Drinking Total from 15% of PM Rates J B. Trip Distribution The trip distribution estimates used in this analysis are shown in Figure 4. These percentages are based upon the existing traffic data previously presented (Figure 3).. As shown, approximately 70 percent of the total site traffic is expected to be oriented to and from the west through the roundabout. Site generated traffic was assigned to the adjacent roadway network per these distribution patterns and are shown in Figure 5. C. Year 2015 Projected Traffic Volumes Background Traffic Analysis of traffic impacts for a year 2015 scenario requires projecting background traffic volumes. The projected background traffic was a result of exponentially increasing the volumes by two percent per year. Year 2015 background traffic volumes and operational _ conditions are shown in Figure 6. Total Traffic The total year 2015 traffic volumes are shown in Figure 7. These volumes were determined by first removing existing site traffic then adding the site generated traffic to the year 2015 background traffic volumes. As shown, the Frontage Road is projected to carry approximately 4600 vehicles during the PM peak hour in 2015. Trips attributable to the proposed Vail Plaza Hotel would comprise approximately 6 percent of the total. 8 ELSDURG (CIOLT & ULLEVIG 88 44 - - 36 100 w En 61 i i i i i LEGEND XXX = PM Peak Hour Traffic Volumes Figure 5 V Site Traffic Assignment North VANF el GO- 174 Wa/9B FELSBURG C 1-I O L T & ULLEVIG J N D (overall roundabout LOS) 2510 , 1850 N~cL~~ ` ~r - II fII 4 B , n j - - - - - - - LEGEND Figure 6 xxx = PM Peak Hour Traffic Volumes Year 2015 X PM Peak Hour Level of Service V~ Background Traffic Conditions North Va{I PIe20 Hotet BB-174 9128196 FELSDURG r~ 1-1 O LT & ULLEVIG J ~2s ee5 ~1 (V, 9 rr1 to D (overall roundabout LOS) 2570 ?1yg6 2570 44 ' y 11370 '1790 ,`go I 100 i W cn B F 03 » b i d i LEGEND XXX = PM Peak Hour Traff ic Volumes ' X = PM Peak Hour Level of Service Figure 7 i = Stop Sign Year 2015 Total Traffic Conditions North Vall PI it 88.174 9/14/88 ' l.' ff III. YEAR 2015 TRAFFIC OPERATIONS A. Background Traffic The peak hour traffic volumes shown in Figure 6 were used as the basis for subsequent levels of service computations, and the results are also summarized in Figure 6 (worksheets are shown in Appendix C). The roundabout will operate at an overall LOS D. However, the only movements that are lower than LOS B would be the south approach and right lane east approach. These movements are projected to operate at LOS C and F respectively. The LOS F from the east movement is a result of the high amount of volume turning to the north toward 1-70 and the North Frontage Road. B. Total Traffic The total peak hour traffic volumes shown in Figure 7 were used as the basis for subsequent levels of service computations, and the results are also summarized in Figure 7 (worksheets are shown in Appendix D). All movements on the roundabout will operate at the same LOS as the background traffic showed previously with the exception of the south approach which will operate at a LOS D. The left turning movement into the site (at the main entrance) will operate at a LOS E and the left turning movement out of the site will operate at a LOS F. Site generated traffic consists of approximately 1 .2 percent of the total traffic entering the roundabout. Of the right lane east approach the contribution from site generated traffic is approximately 2 percent. No improvements were used on the roundabout for this analyses. The main access onto the South Frontage Road included two roadway improvements in the analyses: ? Provide a "storage" area in the existing median for site outbound left turning vehicles to safely pass eastbound traffic. A raised island already exists in the median from the roundabout to the site access providing separation between eastbound and westbound traffic. Minor modifications would need to be made to the island to provide for a storage area. With this "safe harbor," left turning vehicles could cross eastbound traffic in one maneuver and wait in the storage area prior to merging into westbound traffic. With the addition of the storage area the left turn movements out of the site would still remain at a LOS F, however, the delay time for this movement is improved significantly (more than 25%). ? Construct a right turn deceleration lane into the site for eastbound traffic. This lane is needed to remove right turns from thru traffic lanes. This is of importance here because vehicles coming out of the roundabout do not have sufficient reaction time in the 115 foot distance to slow or stop for a right turning vehicle. 12 Limiting movements to right in/right out or three-quarter movement was considered for the site's main access. This would require that vehicles exiting the site desiring to use the Vail Road intersection with 1-70 (which is most of the site traffic) make a U-turn somewhere along the South Frontage Road. However, there is not a safe place for vehicles to make a U-turn within a reasonable distance. Therefore, it is recommended to improve the main access so as to accommodate full movement as safely as possible which includes a center "harbor" area and a right turn deceleration lane. The second access onto the site from the South Frontage Road will be used for deliveries. Due to space Limitations on site, trucks will need to back up onto the site from the Frontage Road. This should be done from a separate lane along the south side of the road. The existing right turn lane east of the site should be extended west to the site's deiivery access. The design of the lane and driveway should accommodate backing trucks to allow no interference with eastbound though traffic. Physical or barrier separation should be incorporated into the design. 13 IV. CONCLUSIONS AND RECOMMENDATIONS The following highlight the significant findings and recommendations as a result of this traffic analysis: ? The total projected trips consist of subtracting the existing 1042 trips from the proposed 3082 site generated trips. ? Two roadway improvements will be necessary at the main access onto the Frontage Road. The first includes modification to the center median to provide a storage area for vehicles turning left out of 'the site. This will allow for a two-step left turn with less delay. The second is an exclusive right turn lane into the site for eastbound traffic. This exclusive right turn lane will remove turning traffic from the though traffic lanes thereby improving safety characteristics. ? The roundabout will not be adversely affected by the proposed site traffic. The site traffic will consist of approximately one percent of the total traffic in the roundabout in year 2015. ? The auxiliary lane east of the site for right turning vehicles needs to be extended west to the second access. This lane will be used for delivery trucks backing into the site. This lane and the delivery driveway in which it will serve should be designed to allow backing activity without impacting the eastbound through traffic. Physical separation should be considered between the through lane and the auxiliary lane where backing would be taking place. 14 APPENDIX A TRAFFIC COUNTS r'' Aug-18-98 09:25A LSC#Denver- 303 333 1107 p-01 Posh` Fax Note 7672 No, of Pages Today's Da~~ g Tme To From C-pary C~D uuT ~,Z M(tASc) 5 Locate Location Dex Charge Fax # I vj Telephone 4 Fax 0 TeieDnone t C....... 0ngn2J Csp~iton ~ DemmY ~ velum ~ Cal for gaup COUNTER MEASURES, INC. Site/Code : 3 ) PAGE: 1 N-S Street: MAIN VAIL ROUND-ABOUT / FILE: VAIL El Street--= " _ DiTection: Dir 1 DATE: 8/11198 - TIME TOTAL I70ON I70ON 170 VAILN VATLN VAILS VAIL$ EFROM EFRON WFRON WFRON BEGIN CLASSIFIED SLIP RDABT OFF ON OFF ON OFF ON OFF ON OFF 1:00 PM 954 14 62 48 103 133 70 73 117 155 122 57 1:15 995 18 62 33 103 153 85 84 145 151 82 79 1:30 1009 15 68 38 93 156 103 105 119 116 133 63 1:45 970 14 69 44 98 157 88 67 139 120 106 68 HR TOTAL 3928. 61 261 163 397 599 346 329 520 542 443 267 2:00 PM 928 5 47 49 89 159 71 72 154 111 103 68 2:15 819 15 . 60 40 72 129 65 42 110 116 104 66 2:30 945 8 59 47 102 134 68 68 149 140 92 78 2:45 959 18 64 40 86 149 89 86 152 113 94 68 HR TOTAL 3651 46 230 176 349 571 293 268 56S 480 393 280 DAY TOTAL 7579 107 491 339 746 1170 639 597 1085 1022 836 547 PERCENT of TOTAL 1.4 6.5 4.5 9.8 15.4 8.4 7.9 14.3 13.5 11.0 7.2 ~j5 f t'cn 303 333 110'7 PAGE-01 RUG 18 '98 11 05 m l0 Q n_ q a 'OFP ko U a ~ N {l Q ~ tip B APpsNNG COr4U1S}OlS Etas EX1ST1 HCS: Unsignalized -._tersecticns Release 2.1g ACC2.HC0 Pag= _ Center For Microcomputers In Transportation University of Florida 512 Weil Hall Gainesville, FL 32611-2053 Ph: (904) 392-0378 _ Streets: (N-S) Vail Road (E-W) Access 2 Major Street Direction.... NS Length of Time Analvzeu... 15 (min) Analyst HAH Date of Analysis.......... 8/25/98 Other Information Peak Hour Existing Two-way Step-controlled Intersection Northbound ( Southbound Eastbound Westbound 1 L T R 1 L T R L T R( L T R ----i---- No. Lanes 1 0 1 < 0 0 > 1 0 0 0 0 1 0 > 0 < 0 Stop/Yield N1 NJ Volumes 695 11 14 530 1 11 PHF .95 .951 .95 .95 .95 .95 Grade 1 0 1 0 1 0 MC's 1 1 1 SU/RV' s( o) 1 I 1 1 CV's (o) 1 1 PCE's 1 1.10 1 11.10 1.10 Adjustment Factors Vehicle Critical Follow-up Maneuver Gap (tg) Time (tf) Left Turn Major Road 5.00 2.10 Right Turn Minor Road 5.50 2.60 Through Traffic Minor Road 6.00 3.30 Left Turn Minor Road 6.50 3.40 HCS. Ursianalized Intersections Release 2.1g ACC2.HC0 Page 2 WorksheM for TWS Intersection. Step 1: RT from Miner Street WB EE Conflicting Flows. (vph) 732 Potential Capacity: (pcph) 589 Movement Capacity: (pcph) 589 Prob. of Queue-Free State: 0.98 7-------------------------------- St°_p 2: LT from Major Street SB Nn Conflicting Flows: (vph) 733 Potential Capacity: (pcph) 767 Movement Capacity: (pcph) 767 Prob. of Queue-Free State: 0.98 TH Saturation Flow Rate: (pcphpl) 1700 RT Saturation Flow Rate: (pcphpl) Major LT Shared Lane Prob. of Queue-Free State: 0.97 - Step 4: LT from Minor Street WB EB Conflicting Flows: (vph) 1306 Potential Capacity: (pcph) 186 Major LT, Minor TH Impedance Factor: 0.97 Adjusted impedance Factor: 0.97 Capacity Adjustment Factor due to Impeding Movements 0.97 Movement Capacity: (pcph) 180 Intersection Performance Summary Avg. 950 Flow Move Shared Total Queue Approach Rate Cap Cap Delay Length L Delav Movement (pcph) (pcph) (pcph)(sec/veh) (veh) (sec/veh) - WB L 1 180 > 507 7.3 0.0 B 7.3 WB R 13 589 > SB L 17 767 4.8 0.0 A 0.1 Intersection Delay = 0.1 sec/veh HCS: Unsignalized Intersections Release 2.1g ACC2.HCC Page 1 Center For Microcomputers in -ranscortaticn University of Florida 512 We-41 -=I Gainesville, FL 32611-2083 Ph: (904) 392-0378 Streets: (N-S) Main Access (E-W) South Frontage Road. Major Street Direction.... EW Length of Time Analyzed... 15 (min) Analyst HAH Date of Analysis.......... 8/25/98 Other Infcrmation......... Peak Hour Existing Two-wav Stop-controlled Intersection - Eastbound Westbound Northbound I Southbound, L T R I L T R I L T R I L T R 1---- ----1---- - ----1---- ----1---- No. Lanes 1 0 2< 0 11 3 0 1 1 0 1 1 0 0 0 Stop/Yield NI NI Volumes 1 1205 251 10 1785 1 20 81 PHF 1 .95 .951 .95 .95 1 .95 .951 Grade 0 0 1 0 MC's (o) SU/RV' s ( °s) 1 CV's (°s) 1 1 I 1 PCE's I 11.10 11.10 1.101 Adjustment Factors Vehicle Critical Follow-uu Maneuver Gap (tg) Time (tf) Left Turn Major Road 5.50 2.10 Right- Turn Minor Road 5.50 2.60 Through Traffic Minor Road 6.50 3.30 Left Turn Minor Road 7.00 3.40 HCS: Unsignalized Intersections Release 2.1g ACC2.HC0 Page 2 Worksheet for TWSC Intersection' Step 1. RT from Minor Street NB SB Conflicting Flows: (vph) 647 Potential Capacity: (pcph) 651 Movement Capacity: (pcph) 651 Prob. of Queue-Free State: 0.99 Step 2: LT from Major Street WB EB Conflicting Flows: (vph) 1294 Potential Capacity: (pcph) 346 Movement Capacity: (pcph) 346 Prob. of Queue-Free State: 0.97 Step 4: LT from Minor Street NB SB Conflicting Flows: (vph) 3171 Potential Capacity: (pcph) 10 Major LT, Minor TH Impedance Factor: 0.97 Adjusted Impedance Factor: 0.97 Capacity Adjustment Factor due to Impeding Movements p.97 Movement Capacity: (pcph). 10 Intersection Performance Summary Avg. 95a Flow Move Shared Total Queue Approach Rate Cap Cap Delay Length LOS Delay Movement (pcph) (pcph) (pcph)(sec/veh) (veh) (sec/veh) NB L 23 10 2.4 F 951.2 NB R 9 651 5.6 0.0 B WB L 12 346 10.8 0.0 C 0.1 Intersection Delay = 8.8 sec/veh * The calculated value was greater than 999.9. ARRE Transport Research Ltd - SIDRA 5.11 Felsburg Holt & Ullevig 13 Registered User No. 1234 Time and Date of Analysis 9:12 Am, Aug 26,1998 mil Plaza Hotel * ROUND .fisting Conditions intersection No.: SIDRA US Highway Capacity Manual (1994) Version. Roundabout RUN INFORMATION * Basic Parameters: Intersection Type: Roundabout Driving on the right-hand side of the road SIDRA US Highway Capacity Manual (1994) Version input data specified in US units Default Values File No. 11 Peak flow period (for performance) : 30 minutes Unit time (for volumes):120 minutes (Total Flow Period) Delay definition: Overall delay, Geometric delay included Delay formula: Highway Capacity Manual Level of Service based on:'Delay (HCM) Queue definition: Back of queue, 95th-Percentile - Jail Plaza Hotel * Rvvivli Existing Conditions tersection No.: Roundabout Fable S.3 - INTERSECTION PARAMETERS Degree of saturation (highest) = 0.656 Practical Spare Capacity (lowest) = 30 Total vehicle flow (veh/h) = 3134 Total vehicle capacity, all lanes (veh/h) = 9503 Average intersection delay (s) = 4.1 Largest-average movement delay (s) = 6.3 Largest back of crueue, 95% (ft) = 162 Performance Index = 148.58 Total fuel (ga/h) = 102.0 Total cost 1237.29 Intersection Level of Service = A Worst movement Level of Service = A Vail Plaza Hotel * ROUND ^xisting Conditions .ntersection No.: Roundabout 'able S.6 - INTERSECTION PERFORMANCE tal Total Aver. Prop. Eff. Perf. Aver. Flow Delay Delay Queued Stop Index Speed ;veh/h) (veh-h/h)(sec) Rate (mph) 3134 3.57 4.1 0.578 0.61 148.58 14.6 Jail Plaza Hotel * ROUND Existing Conditions intersection No.: Roundabout table 5.10 - MOVEMENT CAPACITY AND PERFORMANCE SUMMARY Mov Mov Arv Total Lane Deg. Aver. Eff. 95% Perf. .-No. Typ Flow Cap. Util Satn Delay Stop Back of Index (veh (veh Rate Queue /h) /h) M x (sec) (veh) 4est: West Approach 12 L 355 1016 100 0.349 2.9 0.52 2.1 16.93 11 T 304 1280 68 0.237 3.4 0.52 1.2 14.21 13-R 74 312 66 0.237 3.5 0.156 1.2 - 3.34 South: South Approach 32 L 81 251. 100 0.323 6.2 0.69 1.7 4.10 31 T 203 629 100 0.323 6.1 0.68 1.7 9.78 33 R 102 31'6 100 0.323 5.9 0.70 1.7 4.81 East: East Approach 22 L 107 383 43 0.279 4.9 0.66 1.4 5.18 21 T 254 908 43 0.280 4.5 0.59 1.4 11.97 23 R 634 966 100 0,656* 6.3 0.96 6.5 31.49 Borth: North Approach 42 L 374 1034 100 0.362 1.6 0.28 1.8 17.17 41 ,T 91 283 89 0.322 2.0 0.30 1.5 4.04 43'R 216 673 89 0.321 2.0 0.37 1.5 9.33 NorthWest: North West Approach 82 L 146 625 100 0.234 3.6 0.57 1.1 7.17 61 T 121 518 100 0.234 4.0 0.57 1.1 5.73 - 83 R 72 308 100 0.234 4.1 0.62 1.1 3.32 * Maximum degree of saturation Vail Plaza Hotel * ROUND .xisting Conditions _ntersection No.: Roundabout Table S.15 - CAPACITY AND LEVEL OF SERVICE (HCM STYLE) Mov Mov Total Total Deg. Aver. LOS No. Typ Flow Cap. of Delay (veh (veh Satn /h) /h) (v/c) (sec) 4est: West Approach 12 L 355 1016 0.349 2.9 A 11 T 304 1280 0.237 3.4 A 13 R 74 312 0.237 3.5 A 733 2608 0.349 3.2 A South: South Approach _2 L 81 251 0.323 6.2 A 31 T 203 629 0.323 6.:- A 33 R 102 316 0.323 5.9 A 386 1196 0.323 6.0 A Last: East Approach 22 L 107 383 0.279 4.9 A 21 T 254 908 0.280 4.5 A 23 R 634 966 0.656* 6.3 A 995 2257 0.656 5.7 A .1orth: North Approach 42 L 374 1034 0.362 1.6 A 41 T 91 283 0.322 2.0 A 43 R 216 673 0.321 2.0 A 681 1990 0.362 1.8 A NorthWest: North West Approach 82 L 146 625 0.234 3.6 A 81 T 121 518 0.234 4.0 A 83 R 72 .308 0.234 4.1 A 339 1451 0.234 3.8 A _ ALL VEHICLES: 3134 9503 0.656 4.1 A INTERSECTION: 3134 9503 0.656 4.1 A Level of Service calculations are based on average overall delay (HCM criteria), independent of the current delay definition used. For the criteria, refer to the "Level of Service" topic in the SIDRA Output Guide or the Output section of the on-line help. Maximum v/c ratio, or critical green periods End of SIDRA Out-out c coNviYioNS L APpRNpo 5 BACKGRpu~D YEAR °S ARRB Transport Research Ltd - sn 5.11 Felsburg Holt n Ullevig 13 Registered User No. 1234 Time and Date of Analysis 9:10 AM, Aug 26,1998 Tail Plaza Hotel * BACK Lure Conditions .,itersection No . : SIDRA US Highway Capacity Manual (1994) Version Roundabout RUN INFORMATION t Basic Parameters: Intersection Type: Roundabout, Driving on the right-hand side of the road SIDRA US Highway Capacity Manual (1994) Version Input data specified in US units Default Values File No. 11 Peak flow period (for performance): 30 minutes Unit time (for volumes):120 minutes (Total Flow Period) Delay definition: Overall delay, Geometric delav included Delay formula: Highway Capacity Manual Level of Service based on: Delay (HCM) Queue definition: Back or queue, 95th Percentile Jail Plaza Hotel * BACK Future Conditions '-tersection No.: Roundabout table S.3 - INTERSECTION PARAMETERS Degree of saturation (highest) = 1.181 Practical Snare Capacity (lowest) = -28 $ Total vehicle flow (veh/h) = 4391 Total vehicle capacity, all lanes (veh/h) = 7313 Average intersection delay (s) = 45.1 Largest average movement delay (s) = 183.1 Largest back of queue, 95% (ft) = 2630 Performance Index = 366.41 Total fuel (ga/h) = 177.7 Total cost = 2267.37 Intersection Level of Service = D Worst movement Level of Service = F Vail Plaza Hotel * BACK Future Conditions Cntersection No.: Roundabout Fable S.6 - INTERSECTION PERFORMANCE tal Total Aver. Prop. Eff. Perf. Aver. _-ow Delay Delay Queued Stop Index Speed (veh/h) (veh-h/h)(sec) Rate (mph) 4391 55.04 45.1 0.764 3.02 366.41 11.5 Jail Plaza Hotel * HACK Future Conditions Intersection No.: Roundabout .able S. 10 - MOVEMENT CAPACITY AND PERFORMANCE SUMMARY Mov Mov Arv Total Lane Deg. Aver. Eff. 95% Perf. "-No. Typ Flow Can. Util Satn Delay Stop Back of Index (veh (veh Rate Queue /h) x (sec) (veh) Test: West Approach 12 L 497 822 100 0.605 7.6 1.04 6.0 26.87 11 T 426 1016 69 0.419 6.7 0.80 2.7 21.45 13 R 104 248 69 0.419 6.8 0.82 2.7 5.06 south: South Approach 32 L 114 137• 100 0.832 31.4 1.96 10.4 8.68 31 T 284 341 100 0.833 30.1 2.01 11.6 20.82 33 R 143 172 100 0.831 29.0 2.05 11.6 10.27 -ast: East Apra ch 22 L 307 41 0.489 9.4 0.96 3.3 7.97 21 T 35~ 729 41 0.488 9.0 0.92 3.3 18.50 23 R 888 752 100 1.181* 183.110.95 105.2 175.94 forth: North Approach 42 L 524 916 100 0.572 3.3 0.64 3.9 25.85 41 T 128 251 89 0.510 3.6 0.61 3.1 6.05 43 R 303 594 89 0.510 3.6 0.64 3.1 13.90 ^ NorthWest: North West Approach 82 L 204 443 100 0.460 8.0 0.90 2.9 10.99 81 T 169 367 100 0.460 8.9 0.90 2.9 8.86 83 R 101 219 100 0.461 9.3 0.93 2.8 5.18 * Maximum degree of saturation "'ail rlaza Hotel * BACK 'uture Conditions intersecta.on No.: Roundabout Table S.15 - CAPACITY AND LEVEL OF SERVICE (HCM STYLE) Mov Mov Total Total Deg. Aver. LOS No. Typ Flow Cap. of Delay (veh (veh Satn /h) /h) (v/c) (sec) West: West Approach 12 L 497 822 0.605 7.6 B 11 T 426 1016 0.419 6.7 B 13 R 104 248 0.419 6.8 B 1027 2086 0.605 7.2 B South: mouth Approach 32 L 114 137 0.832 31.4 C 31 T 284 341 0.833 30.1 C 33 R 143 172 0.831 29.0 C 541 650 0.833 30.1 C - ;ast: East Approach 22 L 150 307 0.489 9.4 B 21 T 356 729 0.488 9.0 B 23 R 888 752 1.181* 183.1 F 1394 1788 1.181 119.9 F - Mo=th: North Approach 42 L 524 916 0.572 3.3 A 41 T 128 251 0.510 3.6 A 43 R 303 594 0.510 3.6 A - 955 1761 0.572 3.4 A NorthWest: North West Approach 82 L 204 443 0.460 8.0 B 81 T 169 367 0.460 8.9 B 83 R 101 .219 0.461 9.3 B 474 1029 0.461 8.6 B i -ALL VEHICLES: 4391 7313 1.181 45.1 D -INTERSECTION: 4391 7313 1.181 45.1 D Level of Service calculations are based on average overall delay (HCM criteria), independent of the current delay definition used. For the criteria, refer to the "Level of Service" topic in the SIDRA Output Guide or the Output section of the on-line help. R Maximum v/c ratio, or critical green periods End of SIDRA Output APP O pTAL CONDITIONS LOS YEARNZp 11 S T -_2~.HC0 Page nCS: Unsignalized intersections Release 2.19 Center For Microcomputers in Transpcrtaticn University of Florida 7-12 Weil Hall Gainesville, FL 32611-2083 PP: (904) 392-0378 Streets: (N-S) Main Access (E-W) South Frontage Road Major Street Direction.... EW Length o Time ?nalyzed.., 15 (min) ?lnalvst FAH Date of Analysis........., 8/25/98 Other in_ormatior_.........Peak Hour Year 2015 Two-way Stop-controlled Intersection Eastbound I Westbound I Northbound I Southbound I L T R I L T R I L T R L L T R I---- ----I---- ----I---- -----I---- No. Lanes 1 0 2 < 0 11 3 0 1 1 0 1 1 0 0 0 Stoo/Yield I NI N1 Volumes 1 1790 1001 44 2570 1 83 351 PHF 1 .95 .951 .95 .95 1 .95 0 .951 Grade 1 0 1 0 MC'S (o) I 1 f SU/RV's (`o) 1 J I 1 Cv's (o) I I I 1 PCE's 1 11.10 11.10 1.101 ----------7----------------------------------------------------------- Adjustment Factors Vehicle Critical Follow-up Maneuver Gap (tg) Time (tf) L2ft'Turn Major Road 5.50 2.10 Right Turn Minor Road 5.50 2.60 Through Traffic Minor Road .6.50 3.30 Left Turn Minor Road 7.00 3.40 HCS. Unsignai_zed Tntersecticns Release 2.1 ACCB.HCC Page - - Center For Microcomputers In Transporzat_on Univ=ersity o= Florida .,12 Weil Ha_l Gainesville, FL- 32611-2093 Ph: (904) 392-0378 Stree_s: (N-S) Main Access (E'-W) South Frontage Road Major Street Direction.... EW Lengzh of Time Analyzed... 15 (min) Analyst HA? _ Date of Analysis....... 8/25/98 Other Information Peak Hour Year 2015 Two-way Stop-controlled Intersection Eastbound Westbound i Northbound I Southbound L _ R L T R I L T R 1 L T R ----I---- ----1---- No. Lanes j 0 0 0 0 3 0 1 0 0 0 1 0 0 1 Stop/Yield I NI NI I Volumes 1 2570 1 1 83 PHF 1 .95 1 I .95 Grade I 0 I ( 0 MCIS (o) I I I I SU/RV,s (o)I I I i CV Is (9) I PCE's I I ( 1.10 Adjustment Factors Vehicle Critical Follow-up Maneuver Gap (tg) Time (tf) Left Turn Major Road 5.50 2.10 Rig"-It Turn Minor Road 5.50 2.60 Through Traffic Minor Road 6.50 3.30 Left Turn Minor Road 7.00 3.40 HCS: Unsignalized Intersections Release 2.1g ACCA.HCO Page 1 Center For Microcomputers in Transportation University of Florida 512 Wei' Hall Gainesville, FL 32611-2083 Ph: (90=) 392-0378 Streets: (N-S) Main Access (E-W) South Frontage Road Major Street Direction.... EW Length of Time Analyzed... 15 (min) Analyst H_AH Date of Analysis.......... 8/25/98 Other Information..... ..Peak Hour Year 2015 Two-way Stop-controlled Intersection 1 Eastbound 1 Westbound i Northbound 1 Southbound 1 L T R 1 L T R 1 L T R 1 L T R 1---- ----1---- ----1---- ----i---- No. . Lanes 1 0 2 1 1 1. 0 0 1 1 0 1 1 0 0 0 Stop/Yield 1 NI N1 1 Volumes i 1790 1001 44 1 83 351. PHF 1 .95 .951 .95 1 .95 .951 Grade i 0 1 0 1 0 1 MC'S (o) 1 1 1 1 SU/RV's (0)1 I I 1 CV, s (1) 1 PCE's 1 11.10 11.10 1.101 Adjustment Factors vehicle Critical Follow-up Maneuver Gap (tg) Time (tf) Left Turn Major Road 5.50 2.10 Right Turn Minor Road 5.50 2.60 Through Traffic Minor Road 6.50 3.30 Left Turn Minor Road 7.00 3.40 HCS: i7nsia alined Intersections Release 2.1g ACCA.HCO Paae 2 Worksheet for TWSC Intersection Step 1: RT from Minor Street NB SB Conflicting Flows: (vph) 942 Potential Capacity: (pcph) 461, Movement Capacity: (pcph) 461 Prob. of Queue-Free State: 0.91 Step 2: LT from Major Street W'B EB Conflicting Flows: (vph) 1989 Potential Capacity: (pcph) 147 Movement Capacity: (pcph) 147 Prob. of Queue-Free State: 0.65 Step 4: LT from Minor Street NB SB Conflicting Flows: (vph) 1930 Potential Capacity: (pc-ph) 62 Major LT, Minor TH Impedance Factor: 0.65 Adjusted Impedance Factor: 0.65 Capacity Adjustment Factor due to Impeding Movements 0.65 Movement Capacity: (pcph) 40 Intersection Performance Summary Avg. 950 Flow Move Shared Total Queue Approach Rate Cap Cap Delay Length LOS Delay Movement (pcph) (pcph) (pcph)(sec/veh) (veh) (sec/veh) NB L 96 40 848.2 8.4 F 599.2 NB R 41 461 8.6 0.2 B WB L 5i 147 37.0 1.3 E 37.0 Intersection Delay = 35.2 sec/veh HCS. Unsina__zed Intersections Release 2.1g ACC.HCO Page 2 Wcr.csnsez TWSC intersection -for Stec RT from Minor Street NB SB Conflicting Flows: (voh) 994 Potential Capacity: (pcph) 434 Movement Capacity: (peon.) 434 Prom. of Queue-Free State- 0.91 Step 2. LT from major Street WB EB Conflicting Flows: (vph) 1989 Potential Capacity: (pcph) 147 Movement Capacity: (pcph) 147 Prob. of Queue-Free State: 0.65 Step 4: LT from Minor Street NB SB Corflicting Flows: (vph) 4688 Potential Capacity: (pcph) 1 Major LT, Minor TH Impedance Factor: 0.65 Adjusted Impedance Factor: 0.65 Capacity Adjustment Factor due to Impeding Movements 0.65 Movement Capacity: (pcph) 1 Intersection Performance Summary Avg. 95°; Flow Move Shared Total Queue Approach Rate Cap Cap Delay Length LOS Delay Movement (cc-oh) (pcph) (pcph)(sec/veh) (veh) (sec/veh) NB 4- 96 1 * 11.9 F * NB R 41 434 9.2 0.2 B WB L 51 147 37.0 1.3 E 0.6 Intersection Delay = 893.3 sec/veh * The calculated value was greater than 999.9. i\ .7ail Plaza Hotel * FUT Future Conditions .ntersectior_ No . : Roundabout i 'able S.10 - MOVEMENT CAPACITY AND PERFORMANCE SUMMARY Mov Mov A-rv Total Lane Deg. Aver. Eff. 95€ Perf. -No. Typ Fio: Cap. Util Satn Delay Stop- Back of Index (ver. (veh Rate Queue /h) /h) (Y) x (sec) (veh) lest: West Approach 12 L 496 806 100 0.615 8.1 1.08 6.3 27.08 11 T 438 1003 71 0.437 7.1 0.83 2.9 22.26 3'R 104 238 71 0.437 7.2 0.85 2.9 5.11 dou h: South Approach 32 L 114 130• 100 0.877 38.4 2.25 12.4 9.43 31 T 283 322 100 0.879 36.9 2.31 14.0 22.59 33 R 148 168 100 0.881 35.6 2.37 14.0 11.59 East: East Approach 22 L 153 306 42 0.500 9.5 0.98 3.4 8.16 21 T 366 731 42 0.501 9.1 0.94 3.4 19.08 23 R 908 753 100 1.206* 205.411.95 116.6 194.20 iorth: North Approach 42 L 539 906 100 0.595 3.6 0.68 4.3 26.79 41 T 128 246 88 0.520 3.7 0.63 3.2 6.08 43 R 304 584 88 0.521 3.7 0.66 3.2 14.02 NorthWest: North West Approach 82 L 204 422 100 0.483 8.6 0.94 3.2 11.12 81 T 174 360 100 0.483 9.5 0.94 3.2 9.24 63 R 104 215 100 0.484 9.9 0.97 3.0 5.40 * Maximum degree of saturation Vail Plaza Hotel * FUT 'uture Conditions Intersection No.: Roundabout 'f'able 5.15 - CAPACITY AND LEVEL OF SERVICE (HCM STYLE) Mov Mov Total Total Deg. Aver. LOS _No. Typ Flow Cap. of Delay (veh (veh Satn /h) /h) (v/c) (sec) West: West Approach 12 L 496 806 0.615 8.1 B 11 T 438 1003 0.437 7.1 B 13 R 104 238 0.437 7.2 B 1038 2047 0.615 7.6. B 6outh: South Anproach, 32 L 114 136 0.877 38.4 D 31 T 283 322 0.879 36.9 D nCS: linsignalized Iatersecticns Re!=--=se 2,1g ACC3.HC0 Page 2 Worksheet for TWSC -._,ersec-icn Step 1: R7 prom Minor S_reet B S3 Conflicting Flows: ( -v-oh ) 902 Potential CaDacizv: (p^_ph) 483 Movement Ca7acity: (pcph) 483 ?rob. o Queue-:ree State: 0.80 Intersection Performance Summary Avg 950 Flow Move Shared Total Queue Approach Rate Cap Cap Delay Length LOS Delav Movement (pcph) (pcph) (pcph)(sec/veh) (veh) (sec/veh) 9.3 SB R 96 483 9.3 0.8 B Intersection Delay = 0.3 sec/veh - ARRB Transport Research Ltd - SIDRA 5.11 Felsburg Holt & Ullevig 13 Registered User No. 1234 Time and Date of Analysis 9:11 AM, Aug 26,1998 Vail Plaza Hctel * FUT Future Condi n ons Intersection No.: SIDRA US Highway Capacity Manual (1994) Version Roundabout RUN INFORMATION 7------------------------------------- * Basic Parameters: Intersection Type: Roundabout Driving on the right-hand side of the road SIDRA US Highway Capacity Manual (1994) Version input data specified in US units Default Values File No. 11 Peak flow period (for performance): 30 minutes Unit time (for volumes):120 minutes (Total Flow Period) Delay definition: Overall delay, Geometric delay included Delay formula: Highway Capacity Manual Level of Service based on: Delay (HCM) Queue definition: Back of queue, 95th Percentile Vail Plaza Hotel * FLIT Future Conditions Intersection No.: Roundabout Table S.3 - INTERSECTION PARAMETERS Degree of saturation (highest) = 1.206 Practical Spare Capacity (lowest) _ -30 Total vehicle flow (veh/h) = 4463 Total vehicle capacity, all lanes (veh/h) = 7189 Average intersection delay (s) = 50.9 Largest average movement delay (s) = 205.4 Largest back of queue, 955 (ft) = 2916 Performance Index = 392.16 Total fuel (ga/h) = 185.3 Total cost = 2379.22 Intersection Level of Service = D Worst movement Level of Service = F Vail Plaza Hotel * FUT Tuture Conditions Intersection No.: Roundabout fable S.6 - INTERSECTION PERFORMANCE Total Total Amer. Prop. Eff. Pe=f. Amer. Flow Delay Delay Queued Stop Index Speed -(veh/h) (veh-h/h)(sec) Rate (mph) 4463 63.12 50.9 0.772 3.29 392.16 11.1 33 R 148 168 0.881 35.6 D 545 620 0.881 36.8 D ,ast: Fast Approach 22 L 153 306 0.500 9.5 B ?1 T 366 731 0.501 9.1 B 23 R 908 753 1.206* 205.4 F 1427 1790 1.206 134.1 F Worth: North Approach 42 L 539 906 0.595 3.6 A 41 T 128 246 0.520 3.7 A 43 R 304 584 0.521 3.7 A 971 1736 0.595 3.6 A NorthWest: North West Approach 82 L 204 422 0.483 8.6 B 81 T 174 360 0.483 9.5 B 83 R 104 •215 0.484 9.9 B 482 997 0.484 9.2 B ALL VEHICLES: 4463 7189 1.206 50.9 D INTERSECTION: 4463 7189 1.206 50.9 D Level of Service calculations are based on average overall delay (HCM criteria),' independent of the current delay.definition used. For the criteria, refer to the "Level of Service" topic in the SIDRA Output Guide or the Output section of the on-line help. * Maximum v/c ratio, or critical green periods End of SIDRA Output luau, lb, iJJy 5:idt''~ ~xnxi=;v AAA AJ6UUTA iva. lii~ r. From:1070 FELSBUBG HOLT ULLEVIG { engineering paths m transpanariaa solutions November 16, 1999 Mr. Tim Losa Zshren and Associates, Inc. P.O. Sox 1976 Avon, Colorado 81620 RE: Access issues - Proposed Vail Plaza Hate! FHU Reference T_ 99-199 Dear Tim: 1 We have prepared this letter in response to your letter dated November 4, 1999 ' regarding access issues st the proposed Vail Plaza Hotel. We have addressed each comment as follows: Canvnw t L The passJbilit y of txaffic backing up to the roundabout from the south try an Vail Road without a dedicated left Wm brie. A total stacking distance of 310 feet would be available along Vail Road between the Roundabout and the proposed southern Hotel entry- This sta..:.:..g distance would accommodate a queue length of about 1 S vehicles. On average, it is forecasted that about 1 vehicle per minute will teem left into the site. and about 13 vehicles per minute will continue south along Vail Road. Prider an c_.~..me condition, if all 14 of these vehicles were to stop at the entry intersection, then a queue length of about 280 feet would be generated. Such a queue length would max exceed the available stacking distance. However. this represents a worst case scenario. Queue lengths are expected to be significantly less than 280 fleet, since more than 1 vehicle per minute are expa.....,.1 to be able to turn left into the site. le 'gap" time for left-turning vehicles along Vail Road, it was By evaluating the avaffn estimated that about 4 ives per minute, or 1 vehicle every 15 seconds, could turn left into the site. Ina 15-s> on terval, about 4 vehicles Ion average) are forecasted to head south e vehicles were to stop at the entry intersiection, then a queue along Vail Road. If 14 thes length of about 80 feet would be generated. Such a queue would not even block the proposed exit driveway of the Hotel site. i 303.721-1440 lax 303.721M32 fl~u~@wayrrnm C.._.. ..SG. Ph l 7952 E b1, r l i Axm Sac. 2,... u. :JJJ J. lJtiu ~L.:ir~lr nuu nJ uvvtn . i::u November 16, 1999 From : ! p 7 p Mr. Tim Losa Page 2 Comffmnt 2 The safety and/or asks Irwwored with the hard exit located eight feet south of the Vail Garevmy access an Vail Road. In situations where two a=ess driveways are closely spaced, h is imperative from a safety standpointthat good sight distance is available at both a-^4rses. Safety at such intersections can also be improved by minimizing the number of CMINcting turns. This can be done by mstricting Ingress and/or egress turning movements. In (tee case of the proposed Motel, it is recommended that the access be limited to outbound movements oniy (i.e. an exit only). As noted in our September 27. 1999 letter apart, prohibiting inbound left tpma at this access wilt eliminate overlapping left turn conflicts along Veil Road_ Therefore, while this spacing is not an ideal condition, the provision of good sight distance, the restriction of movements (outbound only), the forecasted low volume of exciting traffic, and the relatively low speed environment,ii..Ad allow for an acccptable condition. Comment 3. The safetyy and/or aska firm=iated vWfh the hotalloading and deMn vy envy only accefs as indicated in Option A and it's proximity tb the fundabour our the South Fmnrage Road, The benefits and drawbacks of the proposed design of the trontage road access have beers identified as foilo • The propo d veway Is designed such that deliverytrucks (including sernkrailer trucks? can into the unloading/dome area of the sires without Impacting traffic on the frontegg road. • The propo • entry lane provides a refuge area for decelerating (right-turning) vehicles, thereby r cing,the likelihood of rear-and collisions from traffic .-.:.:ng the roundabout. Also, a ve cis or buck can stop within this refuge area (while a delivery vehicle is manevven tig within the site) and traffic along the T....4age Read will still not be impacted- Wrong-way movements could be made up the inbound access lane. However, this can be mitigated by posting 'Do Aiot Enter" and/or "Wrong Way" signs, • As noted by the Town's Engineer; entering vehicles could rear-end a truck making backing rnmeuyers on-site. However, this can be mitigated by posted "Yield" signs at Ithe base Of the envy lane. This will alert an incoming driver of potential conflict. f l~ i f i 6 C _ Men v i7/I ff Qy/ lAI • tN/a - _ - - - _ _ v Mrim r-- VIALb /two. ~k` - - - - f.M~' I f ~'1 _-.10~xw Vail Plan HOW Loading and DaUt y - 0011 A l t` / Ir4i" Opat Ut Uty V&Icb two% \~%RAi3E~ "b xWeNOWIL It" Lobby ww..ad AsaaiNU% Im + 01 - ~ -1 cr • o .z n -J CS O ~ CS Z E H R E N ate ecei AND ASSOCIATES, INC. NOV 0 1999 Thursday, November 04, 1999 Mr. Lawrence Lang Transportation Engineer H Felsburg, Holt and Ullevig Greenwood Corporate Plaza 7951 E. Maplewood Avenue,. Suite 200 Englewood, Colorado 80111 Re: Vail Plaza Hotel Mr. Lang: I had recently reviewed your report dated September 27, 1999 with the town engineer. In reviewing the report and the associated access points, the engineer would like us to address a few additional items. Specifically, the town engineer would like us to address: 1. The possibility of traffic backing up to the roundabout "L'A the south entry on Vail Road without a dedicated left turn lane. 2. The safety and/or risks associated with the hotel exit located eight feet, (eighteen feet from the centerline of the gateway drive), south of the Vail Gateway access on Vail Road. 3. The safety and/or risks associated with the hotel loading and delivery entry only access as indicated in Option A and it's proximity to the roundabout on the South Frontage Road. Itis our intention that 55' semi-trailers, and 45' passenger coaches use the drive (entry) lane for backing prior to departing through the east exit. Our feeling is that passenger coaches only frequent the hotel during the "off season" or low traffic periods due to the fact that the hotel operates as a fractional fee condominium half the year and does not have the remaining occupancy to be able to cater to large groups. Additionally, other than the initial equipment and furnishings move-in period, we foresee no semi- trailer traffic although it has been determined that we need to provide for such vehicles: It is our objective to have all other vehicles including 35' straight-body trucks and 50' articulated (beer delivery) be able to turn right out of the structure with minimal maneuvers. It is the town engineer's concern that vehicle entering the drive will rear-end vehicles using the drive lane for a backing movement. 4. The safety and/or risks associated with the hotel loading and delivery exit only access as indicated in Option A and it's proximity to the roundabout on the South Frontage Road. Specifically, the town engineer would like some comment on the feasibility and safety of both autos and the larger service type vehicles turning left on the frontage road. We have preliminarily indicated medians for protection of the center turning lane in this option. Additionally, the town engineer had asked us to explore additional options for a combination in/out 90- degree access. Enclosed is Option B exploring that option. Please just generally discuss any positive or negative impacts associated with this scheme including safety concerns associated with its proximity to the roundabout. ARCH ITECTURE-PLAN NINC-INTERIORS-LANDSCAPE ARCHITECTURE P.O. Box 1976 - Avon, Colorado 81620 - (970) 949-0257 - FAX (970) 949-1080 Nov. It. lu9° PM ZEEX N M L5 UGiR Na. 111(7 Y. 4/t November 16, 1996 From : I G 10 Mr. Tim Losa Page 3 Overall, it should be noted that the volume of traffic entering acid exiting the site is very low and truck related traffic is expected to be i,1 ..w.tent. During peak periods, only 1 vehicle every 3 minutes (on average) is forecasted to turn Into the site, and about 1 vehicle every 5 minutes is expected to exit the site, on average- Also, it is anticipated that traf r- will enter the site at low given that the access is located in close proximity to a roundabout where exiting speeds are low. Ca wwnt 4, The safety and/arrfsks associated with the hotel kzdir?g and, delivery exit only access as /ndicated in Qpdan A and It's proximity to the rounaabow an the South From..4, Read. Specifically, the town engineer would 117re .~~,..a comment on the feas/bility and ss&W of both SUMS and Me larger swvkv type vehicles turning /aft an Me fronWe mad In regards to the feasibility of trucks turning left onto the frontage road, it ap;. from the turning templates that you provided that this should not be a problem. From an r standpoim."it was determined that the outbound left-turning Va%c will experience long delays Neved of service of 'F' conditions) during peak periods. However, this does'nat necessary imply that turning out of the site will be unsafe, but only that drivers rn8y Have to wait for long periods before an acceptable gap in traffic is available for tuming. Safety becomes an issue if a driver becomes impatient and rums onto the frontage road when a gap in traffic is not Sufficient- r` In regards to the option of providing a 9"egree accass along the frontage road, we bereave that this also represents a viable option from an ..,r, ....:;anal standpoint provided that the entry and exit grades meet Town criteria. However, it appears that a 5S-taot semi-trailer could not maneuver on-site without making a backing maneuver onto or off of the frontage road. Such a maneuver would create a very hazardous situation. If you'have any questions regarding our findings or if you need add' anal asaistanca, please call. Sincerely FELISBURG HOLT & ULLEVIG Lawren ng Transportation or ii Vail Plaza Hotel Zehren and Associates, Inc. 961070.00 11/04/99 The design intent of both options is to schematically meet the development standards and turning radii of the types and numbers of vehicles dictated by the town engineer and planning staff. It is our intention that we have the approved design fully engineered for confirmation of the ideas presented prior to permitting of the project by the town or CDOT. Please do not hesitate to contact me or the town engineer, Greg Hall, with any questions or concerns. We would hope to have confirination of these issues by Friday, November 12, 1999 if it is at all possible. Sincerely, Tim Losa Project Manager Zehren and Associates, Inc. Cc: George Ruther, Senior Planner, Town of Vail Greg Hall, Town Engineer, Town of Vail Enclosures 2 I ` c«w+. i ` Mail Plaza Hotel f Loading and Delivery - Option A I f Grading plan f•~m. Sala: 1"-20'-0" >qF[ Nw®bv 4,1999 ]Lobby Zahma and Awadws, tuc. 1 - I I 4 _ 1 f I .i I I l Ms. 1t I V.D pizza Hotel [7iilitYYekucle °°~-°6g Sgt ~ ~ I I' 29 ' Lobby ?,19~ y~i A,.oa lam 1 1 i I - 1 ass.\~`<> - - - - - J 1 ~ ~ \ puar~. Sail Phma hotel ' - Loading and Delivery - Option A 55, semitrailer Na remba 4,1999 I Lobby Zdum and ANawtn, Iac. I 1 cl d I I 1 I O I I , flail Plaza Hotel , - , Loading and Delivery - Option A _ _ - _ _ _ _ - 45' Coach c•1.n. - - - - xmmmbw4,19" ]Lobby ~ ~ - T.ebcm and Muodsws, 5ma. 1 r 1 11 n I I i - I)la . \ 1110. IAa. IAa• IAa a_ TAI-.-____"~ w:l 1 Ira a ~ ` ~ ~ i c Nlaa~. Vail Plan Hotel Loading and IDcliv Option A 1 i I 3$' StWghtbody/S®I ArticWated Nov®bc4.1999 Lobby ZIX ahlm and Awciata loc I I ! ~ 1 1 1 I I i y ~ v 44 ,vj ? ~ T T ^ 3 T PazF4 Hotel 19-6- Sport ~ Uti ~O - ZT' ~diua J - ~a lea-0. z 4, 1"9 I J ura. ur gyp f I IV, i i _e. ' o y 1 1 I Attachment R~ u ly WN OF PAIL Department of Community Development 75 South Frontage Road ' Vail, Colorado 81657 970-479-2138 FAX 970-479-2452 MEMORANDUM 4 0 To: Town of Vail Design Review Board From: Community Development Department Date: December 1, 1999 Re: Vail Plaza Hotel - Preliminary Rec,,.....endation to the Vail Town Council In anticipation of appearing before the Vail Town Council for first readuig of an amending ordinance to allow for the redevelopment of Phase IV of the Vail Village Inn Special Development District, the applicant has requested a preliminary recommendation from the Design Review Board. Pursuant to the Town Code, in part, "no person shall building construction or demolition within the corporate limits of the Town unless design approval has been granted in accordance with Title 12, Chapter 11 of the Town Code." Should the Design Review Board choose to make a preliminary recw,.,.,endation of approval to the Vail Town Council on the redevelopment proposal for the Vail Plaza Hotel, staff would suggest that the following finding and conditions be made part of the recommendation: "Upon the preliminary review and consideration of the redevelopment proposal for the Vail Plaza Hotel, the Board finds that the Vail Plaza Hotel will be compatible with existing structures, the hotel's surroundings and with Vail's environment. The Board further finds that the proposal is in compliance with the applicable provisions of the Design Guidelines prescribed in Title 12, Chapter 11 of the Town Code and the Vail Village Master Plan & Urban Design Considerations. Therefore, the Board recommends approval of the redevelopment proposal for the Vail Plaza Hotel. The Board's recommendation of approval carries with it the following conditions: 1. That the applicant submits a final landscape plan, final off-site improvements plan, and outdoor lighting plan in accordance with the provisions prescribed in the Zoning Regulations for review and approval of the Design Review Board. 2. That the applicant submits a final exterior building materials list and color rendering for review and approval of the Design Review Board. 3. That the applicant submits a c,,..,1,.ehens1ve sign program proposal for the Vail Plaza Hotel. 4. That the applicant submits a roof-top mechanical plan prior to the issuance of a building permit. All roof- top mechanical equipment shall be enclosed and screened from public view. Q* RECYCLEDPAPEM? Attach}kent L Memorandum To: George Ruther, Senior Special Projects Planner From: Greg Hall, Director of Public Works and Transportation Date: December 9, 1999 Subject: Vail Plaza Hotel - Review of the November 23, 1999 Plans I have completed my review of the Vail Plaza Hotel and have the following comments and concerns. Some of these are truly comments, which should be corrected as the project progresses through the development process, and others are concerns or conditions, which shall be taken care of at the appropriate times in the process. Reouired Plan Corrections ? The scale stated on the site illustrative plan is incorrect, please label correctly. ? Sheet-Level Minus Two, the elevation of the ramp from above proceeding to the 6 % grade at the lowest level is not 145' as indicated. ? Provide the slope of the parking area in the lowest valet area and the location where the grades change from 128' to 130'. ? Please show all access points and doorways to elevators and hallways. Specifically, access to the elevators in the Level Minus Two, this may cause valet spaces to be eliminated. Access to the small elevator lobby from the loading berth, and access from the loading berth to the freight elevators. The exact location of the garage door into the Phase III parking structure. Show the staging area in front of the freight elevator and how this may impact access to Phase III and the safety of those using the elevator. Show the location of the trash pickup. ? The eastside curb alignment of Vail Road is shown per the survey. However, there appears to be one shot out of line, this causes a jog right at the hotel entry, which doesn't exist. The curb moves one foot at this location. - ? The widths of Vail Road, the South Frontage Road and East Meadow Drive along with the exact locations of the curbs of the roundabout and median islands and opposite side of the street will need to be shown accurately prior to first reading before the Town Council. Issues for Discussion There has been significant discussion with regards to whether a left-turn lane is required on Vail Road. The hotel location as it is presently designed would not have to move if the desire for a left-tum is there. A pedestrian easement would be required to push the walk east to make room for the additional 12' lane. Virtually all of the landscaping on the east side of the road' would be lost. A space of 3' to"11' wide as you go north would exist on the south building and the space would be 8' to 15' along the north building. The need for a left-turn lane was specifically reviewed and evaluated by the traffic consulting firm of Felsburg, Holt & Ullevig. In the Traffic Report prepared by the consulting engineer; the engineer has' stated that based upon traffic projections, vehicles "backing up" into the roundabout traffic would not occur. A review of the roundabout design with regards to Vail Road traffic determined that at current volumes, there is a flow of 321 vehicles in the AM peak hour with a capacity to take 1501 vehicles and a maximum queue of 1 vehicle, in the PM peak flow was 484 vehicles with a capacity to take 1423 vehicles and a maximum queue of 2 vehicles. The roundabout design allows for a 50% increase in peak flows with the AM having a peak hour flow of 481 vehicles with capacity of 1172 vehicles with a maximum queue of 2 vehicles. The PM peak flow would be 735 vehicles with a capacity of 1055 vehicles and a maximum queue of 7 vehicles. This queue does not impact the entry into this site. The Vail Plaza Hotel Traffic Report states the current northbound traffic volume of Vail Road is 695 vehicles. The added trips to Vail Road will be approximately 57 trips in and 40 trips out, during the peak PM period. They also analyzed that the trips were turning in against 900 vehicles verses the 735 trips. As estimated in the future roundabout calculations. The second issue is that the loading bay requirements for the site were to accommodate the turning maneuvers of a 30' single axle truck, a 45' over the road coach and a 50-foot semi tractor trailer on-site, and to additionally to allow a 65' semi tractor trailer to maneuver without impeding the flow of traffic on the South Frontage Road. The applicant has provided an access and maneuverability plan, which illustrates that the maneuvering of the vehicles takes place partially off-site, in the right-of-way. However, no backing motions occur across any sidewalks and the traffic flow on the South Frontage Road is not impeded. Extending the propos,,d South Frontage Road median through this access point could solve the question of the left turn out for the frontage road access. It would be desirable to at least provide a left turn pocket east bound somewhere in the frontage road to allow U-tums of passenger cars at a point that is determined appropriate. This is most likely at Village Center Chute. The landscape median would need to be extended the entire length to ensure this takes place where determined. This entire access plan on the frontage road will require a Colorado Department of Transportation revised access permit. The transportation engineers at CDOT have the authority to decide how the access functions. Reauired Improvements and Conditions ? The required improvements for this development are a 6' heated paver walkway from the east property line of the SDD to the Gateway Building. In addition any revisions to the curb will require new curb and gutter and modifications or additions to the storm sewer system. The extension of Village-style street lights is also required. Any necessary modifications to utilities, landscaping, irrigation systems and required retaining walls shall be the responsibility of the developer. The walkway will be delineated in pavers across the driveways behind the cross pans. ? Frontage Road landscape medians to include curb and gutter, concrete unit paver aprons, any masonry rock walls, plant material, bedding mix to TOV specifications, and irrigation system and water connections and sleeves. ? Improvements to Vail Road include a heated 8' paver walkway from the Gateway Building property to East Meadow Drive. All additional improvements to allow for this to take place as similarly as stated above for the frontage road are also the responsibility of the developer. ? In addition, adding curb, gutter and a 6' concrete walk from the east property Line of the SSD to and around the curb return of Village Center Chute on the South Frontage Road. Any modifications to the drainage system to accomplish this work are considered the requirement of the curb. Work such as retaining walls and utility modifications are the responsibility of the Town of Vail. ? Details of the improvements from Vail Road to the west edge of the Phase I building (Base Mountain Sports) along with the improvements of the bus stop along East Meadow Drive are as follows a heated paver walkway attached to the street and bus stop along with all modifications to drainage, utilities, retaining walls, drainage systems, irrigation, landscape modifications street lighting and any adjacent property improvements impacted. ? The orange street lights existing along the entire length of East Meadow Drive shall be changed to the Village-style street light fixture. This installation shall be completed by the developer. ? A final grading and drainage plan be prepared and all drainage systems carrying runoff from public right of ways require drainage easements. The final grading plan will have all grades to the tenth of a foot . ? A final landscape plan showing sight distances, snow storage areas, and all existing vegetation impacted. ? The entire building will require a ;uttering system, heat tape and piping to the storm sewer. ? That snow shedding is addressed for the entire building. ? The pedestrian walks along Vail Road and the other pedestrian mews are established as public pedestrian easements. ? Complete civil-engineered plans are reviewed and approved by the Town Engineer prior to submitting plans for the building permit. ? All one-way cross over lanes shall be 18' in width and all two-Way cross over lanes shall be 24' in width. This affects approximately four compact and seven valet spaces. ? The two-way drive aisle at the porte-cochere is only 20' in width between the columns. The valet spaces drawn are only 16' in length. If full-size valet spaces are established as required, the drive lane width is further reduced down to 17'. To resolve the conflict the parking spaces need to be removed. ? The slopes of the heated and enclosed drive aisle ramps are allowed to be a maximum grade of 16%. An engineered-stamped design of the drive aisle is required prior to final DRB approval. ? The three Phase V parking spaces south of the hotel are not practical. To enter the first to requires the driver to use the hotel porte-cochere as a roundabout. The one angled parking space, when drawn to the proper dimensions (9'x 19') reduces the drive aisle to the structure by 1'. This conflict could be resolved by moving the parking space closer to the Phase V building. However, the proposed 4 foot wide walk in this mew is then reduced to three feet in width when adjusted. The reduced width is too narrow next to the building. The parking space design must be revised. ? The curb returns into and out of the site will need to be revised to allow proper turning and maneuvering. ? The south return onto the site shall have a 15'radius. ? The north return out of the site shall have an 8' radius. ? The South Frontage Road exit shall be widened to accommodate the 65' semi tractor trailer. This requires an adjustment to both sides of the drive aisle and to the landscape island. ? The brick paver sidewalk along Vail Road shall be 8' in width. PLANNING AND ENVIRONMENTAL COMMISSION PUBLIC MEETING SCHEDULE /14 ~j Monday, February 28, 2000 MEETING RESULTS Proiect Orientation / PEC LUNCH - Communitv Development Department 12:00 p.m. MEMBERS PRESENT MEMBERS ABSENT Galen Aasland John Schofield Diane Golden Brian Doyon Tom Weber Chas Bernhardt Doug Cahill Site Visits : 1:30 p.m. 1. West Vail Lodge - 2211 N. Frontage Rd. Driver: George NOTE: If the PEC hearing extends until 6:00 p.m., the board will break for dinner from 6:00 - 6:30 p.m. Public Hearing - Town Council Chambers 2:00 p.m. 1. A request for a conditional use permit, to allow for the conversion of existing hotel rooms into employee housing units, located at 2211 N. Frontage Rd. (West Vail Lodge)/Lot 1, Vail das Schone #3. Applicant: Reaut Corporation Planner Brent Wilson MOTION: Chas Bernhardt SECOND: Diane Golden VOTE: 5-0 TABLED UNTIL MARCH 13, 2000 2. A request for a final review of a major amendment, to allow for the proposed redevelopment of the Vail Village Inn, Phase IV, within Special Development District No. 6, and a conditional use permit, to allow for the operation of a fractional fee club in the Public Accommodation Zone District, located at 100 East Meadow Drive/Lots M, N, & 0, Block 5-D, Vail Village First Filing. Applicant: Daymer Corporation, represented by Jay Peterson Planner: George Ruther MOTION: Tom Weber SECOND: Doug Cahill VOTE: 4-1 ( Chas Bernhardt opposed) APPROVED - MAJOR AMENDMENT RECOMMENDATION TO TOWN COUNCIL TOWN *VKHL, 1 I ~rl,,,.N: Doug Cahill SECOND: Tom Weber VOTE: 5-0 s PP ROVED - CONDITIONAL USE PERMIT WITH 21 CONDITIONS: 1. That the Developer submits detailed civil engineering drawings of the required off-site improvements (street lights, drainage, curb and gutter, sidewalks, grading, road improvements, etc.) as identified on the off-site improvements plan to the Town of Vail Public Works Department for review and approval, prior to application for a building permit. 2. That the Developer submits a detailed final landscape plan and final architectural elevations for review and approval of the Town of Vail Design Review Board, prior to application for a building permit. 3. The sdd approval time requirements and limitations of Section 12-9A-12 shall apply to Ordinance No. 1, Series of 2000. In addition, the phasing of the construction of the hotel shall not be permitted. 4. That the Developer submits the following plans to the Department of Community Development, for review and approval, as a part of the building permit application for the hotel: a. An Erosion Control and Sedimentation Plan; b. A Construction Staging and Phasing Plan; C. A Stormwater Management Plan; d. A Site Dewatering Plan; and e. A Traffic Control Plan. 5. That the Developer receives a conditional use permit to allow for the construction of Type C III Employee Housing Units in Phase IV of the District, in accordance with Chapter 12-16, prior to the issuance of a building permit, to provide housing on-site. 6. That the Developer submits a complete set of plans to the Colorado Department of Transportation for review and approval of a revised access permit, prior to application for a building permit. 7. That the Developer meets with the Town staff to prepare a memorandum of understanding outlining the responsibilities and requirements of the required off-site improvements, prior to second reading of an ordinance approving the major amendment. 8. That the Developer submits a complete set of plans responding to the design concerns expressed by Greg Hall, Director of Public Works & Transportation, in his memorandum to George Ruther, dated 12/13/99. The drawings shall be submitted, reviewed and approved by the Town Engineer, prior to final Design Review Board approval. 9. That the Developer records public pedestrian easements between the hotel and the Phase III Condominiums, between the hotel and the Phase V Building, and along the Vail Road frontage. The easements shall be prepared by the Developer and submitted for review and approval of the Town Attorney. The easements shall be recorded with the Eagle County Clerk & Recorder's Office prior to the issuance of a Temporary Certificate of Occupancy. 10. That the Developer record a deed-restriction, which the Town is a party to, on the Phase IV property prohibiting the public use of the spa facility in the hotel. Said restriction may be revoked if the Developer is able to demonstrate to the satisfaction of the Town that adequate provisions for vehicle parking have been made to accommodate the public use of the spa. The restriction shall be recorded prior to the issuance of a building permit. 2 11. That the Developer submits a final exterior building materials list, a typical wall sections, architectural details and a complete color rendering for review and approval of the Design Review Board, prior to making an application for a building permit. 12. That the Developer submits a comprehensive sign program proposal for the Vail Plaza Hotel for review and approval of the Design Review Board, prior to the issuance of a Temporary Certificate of Occupancy. 13. That the Developer submits a roof-top mechanical equipment plan for review and approval of the Design Review Board prior to the issuance of a building permit. All roof- top mechanical equipment shall be incorporated into the overall design of the hotel and enclosed and screened from public view. 14. That the Developer posts a bond with the Town of Vail to provide financial security for the 125% of the total cost of the required off-site public improvements. The bond shall be in place with the Town prior to the issuance of a building permit. 15. That the Developer installs bollards or similar safety devices at the intersection of the delivery access driveway and the sidewalk along the South Frontage Road to prevent conflicts between pedestrians and vehicles, prior to the issuance of a Temporary Certificate of Occupancy. 16. That the Developer studies and redesigns the entrance on the north side of the hotel across from the entrance to the Gateway Building to create a more inviting entrance or a design that redirects pedestrians to another entrance. The final design shall be reviewed and approved by the Design Review Board prior to the issuance of a building permit. 17. That the Developer coordinate efforts with the owners of the Gateway Building to create a below ground access for loading and delivery to the Gateway from the Vail Plaza Hotel to resolve potential loading and delivery concerns at the Gateway. If a coordinated effort can be reached the Developer shall submit revised plans to the Town of Vail Community Development Department for review and approval, prior to the issuance of a building permit. 18. That the Developer revises the proposed floor plans for the Vail Plaza Hotel to provide freight elevator access to the lowest level of the parking structure. The revised plans shall be submitted to the Town of Vail Community Development Department for review and approval prior to the issuance of a building permit. C? ~6:lI ;:Jo -LC gn Raview Beard. Tie-ga=G1 chc!! Feviemwx ainidd 20. That the Developer, in cooperation with the Town of Vail Public Works Department design and construct a left-turn lane on Vail Road and reconfigure the landscape island in the South Frontage Road median to eliminate left-turns from the loading/delivery. The construction shall be completed prior to the issuance of a Temporary Certificate of Occupancy. 21. That the Developer provides a centralized loading/delivery facility for the use of all owners and tenants within Special Development District No. 6. Access or use of the facility shall not be unduly restricted for Special Development District No. 6. The loading/delivery facility, including docks, berths, freight elevators, service corridors, etc., may be made available for public and/or private loading/delivery programs, sanctioned by the Town of 3 Vail, to mitigate loading/delivery impacts upon the Vail Village loading/delivery system. The use of the facility shall only be permitted upon a finding by the Town of Vail and the Developer that excess capacity exists. The Developer will be compensated by the Town of Vail and/or others for the common use of the facility. The final determination of the use of the facility shall be mutually agreed upon by the Developer and the Town of Vail. 22. That the Developer submits a written letter of approval from adjacent properties whose property is being encroached upon by certain improvements resulting from the construction of the hotel, prior to the issuance of a building permit. 3. A request for variances from Section 12-6C-6, Section 12-6D-6, and Section 12-14-6, Town of Vail Code, to allow for an extended entry, trash enclosure and deck expansion, located at 706 W. Forest Road/Lot 9, Block 1, Vail Village 6th Filing. Applicant: Cliff Illig, represented by Beth Levine Planner: Allison Ochs TABLED UNTIL MARCH 13, 2000 4. A request for a minor subdivision, to allow for an amendment to a previously platted building envelope and a revised lot access, located at 1452 Lionsridge Loop / Lot 4, Ridge at Vail. Applicant: Mike Young Planner: George.Ruther TABLED UNTIL MARCH 13, 2000 5. A request for final review of a proposed major amendment to Special Development District #4 (Cascade Village), located at 1000 S. Frontage Road West (Glen Lyon Office Building)/Lot 54, Block K, Glen Lyon Subdivision. Applicant: Dundee Realty, represented by Segerberg Mayhew Architects Planner: George Ruther TABLED UNTIL MARCH 13, 2000 6. A request for a variance from Sections 12-61-1-6 and 12-14-6, Town of Vail Code, to allow for the addition of gross residential floor area and balconies within required setbacks, located at 303 Gore Creek Drive Vail Townhouse #2-C/Lot 2, Block 5, Vail Village 1 h Filing. Applicant: Vicki Pearson, represented by Ron Diehl, Architect Planner: Ann Kjerulf TABLED UNTIL MARCH 13, 2000 7. A request for a conditional use permit, to allow for the construction of an addition to the existing raw water intake structure and pump station, located on Black Gore Drive/Lot 8, Heather of Vail. Applicant: Eagle River Water and Sanitation District Planner: Brent Wilson WITHDRAWN 8. Information Update 4 9. Approval of February 14, 2000 minutes. The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department 5 Vail Plaza Hotel Level 6 Zehren and Associates, Inc. 961070.00 2/23/00 Level 6 Gross Square Footage 7,923.00 Dwelling Unit Area Deck Area Kevs Bedrooms Studio Pillows Dwelling Unit (upper level) 2,053.00 0.00 0.00 1.00 0.00 2.00 Club Units Unit Number Area Deck Area Keys Bedrooms Studio Pillows Club Unit 44 (Upper Level) 814.00 147.00 1.00 1.00 0.00 2.00 Club Unit 45 (Upper Level) 814.00 147.00 1.00 1.00 0.00 2.00 Club Unit 46 (Upper Level) 814.00 147.00 1.00 1.00 0.00 2.00 Club Unit 47 (Upper Level) 648.00 108.00 1.00 1.00 0.00 2.00 Club Unit 49 (Upper Level) 814.00 147.00 1.00 1.00 0.00 2.00 Club Unit 50 (Unner Level) 814.00 147.00 1.00 1.00 0.00 2.00 Sub-Total Club 4,718.00 843.00 6.00 6.00 0.00 12.00 Corridor (public) 0.00 Core (elevator) 150.00 Maid 0.00 Core (stair) 0.00 Mechanical (rooftop) 222.00 Sub-Total Area 372.00 Dwelling Unit Net 2,053.00 Club Unit Net 4,718.00 Other Net 372.00 Total Net 7,143.00 Net/Gross Difference 780.00 90% Page I F E B 2 3 2000 Bv_ Vail Plaza Hotel Level 5 Zehren and Associates, Inc. 961070.00 2/23/00 Level 5 Gross Square Footage 16,146.00 Dwelling Unit Area Deck Area Kevs Bedrooms Studio Pillows Dwelling Unit (lower level) 3,446.00 340.00 4.00 3.00 1.00 8.00 Club Units Unit Number Area Deck Area Kevs Bedrooms Studio Pillows Club Unit 35 (Upper Level) 814.00 147.00 1.00 1.00 0.00 2.00 Club Unit 36 (Upper Level) 814.00 147.00 1.00 1.00 0.00 2.00 Club Unit 37 (Upper Level) 814.00 147.00 1.00 1.00 0.00 2.00 Club Unit 38 (Upper Level) 814.00 147.00 1.00 1.00 0.00 2.00 Club Unit 40 (Upper Level) 857.00 147.00 1.00 1.00 0.00 2.00 Club Unit 44 (Lower Level) 912.00 0.00 2.00 2.00 0.00 4.00 Club Unit 45 (Lower Level) 979.00 0.00 2.00 2.00 0.00 4.00 Club Unit 46 (Lower Level) 486.00 0.00 1.00 1.00 0.00 2.00 Club Unit 47 (Lower Level) 513.00 0.00 1.00 1.00 0.00 2.00 Club Unit 48 (Flat) 858.00 0.00 2.00 1.00 1.00 4.00 Club Unit 49 (Lower Level) 992.00 0.00 2.00 2.00 0.00 4.00 Club Unit 50 (Lower Level) 955.00 0.00 2.00 2.00 0.00 4.00 Sub-Total Club 9,808.00 735.00 17.00 16.00 1.00 34.00 Other Areas Area Corridor (public) 1,617.00 Core (elevator, mech. shaft) 151.00 Maid 0.00 Core (stair) 0.00 Sub-Total Other Areas 1,768.00 Dwelling Unit Net 3,446.00 Club Unit Net 9,808.00 Other Net 1.768.00 Total Net 15,022.00 Net/Gross Difference 1,124.00 93% Page 2 Vail Plaza Hotel Level 4 Zehren and Associates, Inc. 961070.00 2/23/00 Level 4 Gross Square Footage 26,445.00 Club Units Unit Number Area Deck Area Kevs Bedrooms Studio Pillows Club Unit 21 (Upper Level) 790.00 147.00 1.00 1.00 0.00 2.00 Club Unit 22 (Upper Level) 790.00 147.00 1.00 1.00 0.00 2.00 Club Unit 23 (Upper Level) 790.00 147.00 1.00 1.00 0.00 2.00 Club Unit 28 (Upper Level) 790.00 147.00 1.00 1.00 0.00 2.00 Club Unit 29 (Upper Level) 790.00 147.00 1.00 1.00 0.00 2.00 Club Unit 34 (Flat) 798.00 147.00 1.00 1.00 0.00 2.00 Club Unit 35 (Lower Level) 513.00 0.00 1.00 1.00 0.00 2.00 Club Unit 36 (Lower Level) 1,034.00 0.00 2.00 2.00 0.00 4.00 Club Unit 37 (Lower Level) 1,034.00 0.00 2.00 2.00 0.00 4.00 Club Unit 38 (Lower Level) 1,034.00 0.00 2.00 2.00 0.00 4.00 Club Unit 39 (Flat) 990.00 195.00 2.00 1.00 1.00 4.00 Club Unit 40 (Lower Level) 980.00 93.00 2.00 2.00 0.00 4.00 Club Unit 41 (Flat) 1,693.00 147.00 3.00 2.00 1.00 6.00 Club Unit 42 (Flat) 1,226.00 93.00 2.00 2.00 0.00 4.00 Club Unit 43 (Flat) 1.226.00 93.00 2.00 2.00 0.00 4.00 Sub-Total Club 14,478.00 1,503.00 24.00 22.00 2.00 48.00 Accomodation Units Ave. Area Kevs Total Area Unit Type A 373.12 17.00 6,343.00 Other Areas Area Corridor (public) 3,017.00 Core (elevator) 150.00 Maid 512.00 Core (stair) 271.00 Sub-Total Other Areas 3,950.00 Club Unit Net 14,478.00 Accommodation Net 6,343.00 Other Net 3.950.00 Total Net 24,771.00 Net/Gross Difference 1,674.00 94% 79% Page 3 Vail Plaza Hotel Level 3 Zehren and Associates, Inc. 961070.00 2/23/00 Level 3 Gross Square Footage 32,480.00 Club Units Unit Tvoe Area Deck Area Kevs Bedrooms Studio Pillows Club Unit 18 (Flat) 782.00 93.00 1.00 1.00 0.00 2.00 Club Unit 19 (Flat) 1,092.00 164.00 2.00 1.00 1.00 4.00 Club Unit 20 (Flat) 864.00 164.00 1.00 1.00 0.00 2.00 Club Unit 21 (Lower Level) 562.00 0.00 1.00 1.00 0.00 2.00 Club Unit 22 (Lower Level) 1,088.00 0.00 2.00 2.00 0.00 4.00 Club Unit 23 (Lower Level) 994.00 0.00 2.00 2.00 0.00 4.00 Club Unit 24 (Flat) 1,021.00 93.00 1.00 1.00 0.00 2.00 Club Unit 25 (Flat) 1,073.00 273.00 2.00 1.00 1.00 4.00 Club Unit 26 (Flat) 975.00 98.00 2.00 1.00 1.00 4.00 Club Unit 27 (Flat) 958.00 93.00 2.00 1.00 1.00 4.00 Club Unit 28 (Lower Level) 979.00 94.00 2.00 2.00 0.00 4.00 Club Unit 29 (Lower Level) 979.00 94.00 2.00 2.00 0.00 4.00 Club Unit 30 (Flat) 969.00 137.00 2.00 1.00 1.00 4.00 Club Unit 31 (Flat) 920.00 64.00 2.00 1.00 1.00 4.00 Club Unit 32 (Flat) 1,242.00 93.00 2.00 2.00 0.00 4.00 Club Unit 33 (Flat) 1.226.00 93.00 2.00 2.00 0.00 4.00 Sub-Total Club Units 15,724.00 1,553.00 28.00 22.00 6.00 56.00 Accomodation Units Ave. Area Kevs Total Area Unit Type A 361.04 26.00 9,387.00 Other Areas Maid 498.00 Corridor (public) 4,303.00 Core (elevator) 150.00 Core (stair) 338.00 Sub-Total Other Areas 5,289.00 Totals Club Net 15,724.00 Accommodation Net 9,387.00 Other Net 5.289.00 Total Net 30,400.00 Net/Gross Difference 2,080.00 94% 77% Page 4 Level 2 Gross Square Footage 34,972.00 Club-Units Unit Tvne Area Deck Area Kevs Bedrooms Studio Pillows Club Unit 6 (Flat) 907.00 93.00 1.00 1.00 0.00 2.00 Club Unit 7 (Flat) 1,235.00 93.00 2.00 2.00 0.00 4.00 Club Unit 8 (Flat) 1,263.00 93.00 2.00 2.00 0.00 4.00 Club Unit 9 (Flat) 946.00 98.00 2.00 1.00 1.00 4.00 Club Unit 10 (Flat) 976.00 98.00 2.00 1.00 1.00 4.00 Club Unit 11 (Flat) 958.00 81.00 2.00 1.00 1.00 4.00 Club Unit 12 (Flat) 958.00 99.00 2.00 1.00 1.00 4.00 Club Unit 13 (Flat) 958.00 99.00 2.00 1.00 1.00 4.00 Club Unit 14 (Flat) 970.00 146.00 2.00 1.00 1.00 4.00 Club Unit 15 (Flat) 920.00 199.00 2.00 1.00 1.00 4.00 Club Unit 16 (Flat) 1,455.00 20.00 3.00 2.00 1.00 6.00 Club Unit 17 (Flat) 1.213.00 20.00 2.00 2.00 0.00 4.00 Sub-Total Club Units 12,759.00 1,139.00 24.00 16.00 8.00 48.00 Accomodation Units Ave. Area Kevs Total Area Unit Type A 361.75 36.00 13,023.00 Other Areas Maid 386.00 Corridor (public) 4,370.00 Core (elevator) 150.00 Core (stair) 325.00 Roofton Deck 1.790.00 Sub-Total Other Areas 7,021.00 Totals Club Net 12,759.00 Accommodation Net 13,023.00 Other Net 7.021.00 Total Net 32,803.00 Net/Gross Difference 2,169.00 94% 74% Vail Plaza Hotel Level 1.5 Zehren and Associates, Inc. 961070.00 2/23/00 Level 1.5 Gross Square Footage 26,380.00 Club Units Unit TVDe Area Deck Area Keys Bedrooms Studio Pillows Club Unit 1 (Flat) 908.00 112,00 1.00 1.00 0.00 2.00 Club Unit 2 (Flat) 1,235.00 11100 2.00 2.00 0.00 4.00 Club Unit 3 (Flat) 1,263.00 95.00 2.00 2.00 0.00 4.00 Club Unit 4 (Flat) 948.00 112.00 2.00 1.00 1.00 4.00 Club Unit 5 (Flat) 975.00 95.00 2.00 1.00 1.00 4.00 Sub-Total Club Units 5,329.00 526.00 9.00 7.00 2.00 18.00 Accomodation Units Ave. Area Kevs Total Area Pillows Unit Type A 353.25 20.00 7,065.00 40.00 Emnlovee Housine Ave. Area Kevs Total Area Pillows Unit Type A 351.78 9.00 3,166.00 17.00 Other Areas Maid 386.00 Corridor (public) 4,337.00 Core (elevator) 150.00 Core (stair) 324.00 Rooftop Deck 4.114.00 Sub-Total Other Areas 9,311.00 Totals Club Net 5,329.00 Accommodation Net 7,065.00 Employee Housing Net 3,166.00 Other Net 9.311.00 Total Net 24,871.00 Net/Gross Difference 1,509.00 94% Page 6 Vail Plaza Hotel Level 1 Zehren and Associates, Inc. 961070.00 2/23/00 Level 1 Gross Square Footage 39,970.00 EmDlovee Housing. Ave. Area Keys Total Area Pillows Unit Type A 351.78 9.00 3,166.00 17.00 Retail Area Retail Three 564.00 Restauranx Area Occ. Factor Occupants Main Restaurant (Buffet) 2,155.00 18.00 119.72 Snecialtv Restaurant 1.503.00 25.00 60.12 Sub-Total Restaurant 3,658.00 179.84 Lounge Area Occ. Factor Occupants Lounge 1,141.00 25.00 45.64 Exterior Circulation Auto Ramp (North) 2,532.00 Pedestrian Entrv (South) 4.685.00 Sub-Total Ext. Circ. 7,217.00 Other Areas Corridor (public) 3,680.00 Corridor (employee) 1,619.00 Corridor (service) 709.00 Kitchen/Service 6,868.00 Truck Dock/Auto Circ. 7,233.00 Restrooms 600.00 Maid 29.00 Core (elevator) 254.00 Core (stair) 397.00 Sub-Total Other Areas 21,389.00 Totals Employee Housing Net 3,166.00 Retail Net 564.00 Restaurant Net 3,658.00 Lounge Net 1,141.00 Exterior Circ. Net 7,217.00 Other Net 21.389.00 Total Net Area 37,135.00 Net/Gross Difference 2,835.00 93% Page 7 Vail Plaza Hotel Level 0 Zehren and Associates, Inc. 961070.00 2/23/00 Level 0 Gross Square Footage 42,216.00 Retail Retail One 1,473.00 Retail Two 1.539.00 Sub-Total Retail 3,012.00 Lobbv Area Occ. Fact. Occurs. Lobby 2,426.00 30.00 80.87 Administration Front Desk 1,969.00 Office/Sales 1,134.00 Accountine 1.887.00 Total Administration 4,990.00 Sna - Men's/Workout Men's Lockers/Facilities 3,019.00 Treatment 2,447.00 Deck 1,392.00 Exercise/Workout 1.686.00 Sub-Total Spa 8,544.00 Service Areas Service Corridor 1,263.00 Service -Receive/Storaee 3.634.00 Sub-Total Service 4,897.00 Exterior Circulation Covered Ramp (North) 930.00 Covered Auto Entry (West) 5,676.00 Pedestrian Access (West) 1,984.00 Auto Ramp (South) 935.00 Pedestrian Access (East) 816.00 Sub-Total Ext. Circ. 10,341.00 Other Areas Mechanical 1,307.00 Core (elevator) 275.00 Core (Stair) 568.00 Corridor(Public) 3.801.00 Total Other Areas 5,951.00 Parkine Provided Valet Spaces 5.00 Totals Retail Net 3,012.00 Lobby Net 2,426.00 Administration Net 4,990.00 Spa Net 8,544.00 Page 8 Vail Plaza Hotel Level 0 Zehren and Associates, Inc. 961070.00 2/23/00 Service Net 4,897.00 Exterior Circulation Net 10,341.00 Other Net 5.951.00 Total Net 40,161.00 Net/Gross Difference 2,055.00 95% Page 9 Vail Plaza Hotel Level -1 Zehren and Associates, Inc. 961070.00 2/23/00 Level Minus One Gross Square Footage 57,696.00 Spa Area Women's Lockers/Facilities 3,116.50 Treatment 2,853.00 Deck Area 6,266.00 Exercise/Workout 1,246.00 Pool Area 2.774.00 Sub-Total Spa 16,255.50 Conference Area Occ. Factor Occunants Ballroom 6,923.00 15.00 461.53 Pre-convene 2358.00 7.00 336.86 Sub-Total Conference 9,281.00 Service 4,689.00 Other Areas Mechanical 0.00 Corridor(Public) 2,328.00 Core (elevator) 275.00 Core (stair) 542.00 Public Restrooms 856.00 Sub-Total 4,001.00 Parkine Provided Snaces Area Area/Space Valet Spaces 0.00 Parking Spaces (Full Size) 45.00 Parking Spaces (Compact) 7.00 Parkine Snaces (Accessible) 2.00 Sub-Total Parldng 54.00 20,931.00 388 Totals Area Other Areas Net 4,001.00 Spa Net 16,255.50 Conference Net 9,281.00 Service Net 4,689.00 Parkine and Ramn Net 20.931.00 Total Net 55,157.50 Net/Gross Difference 2,538.50 96% Page 10 Vail Plaza Hotel Level -2 Zehren and Associates, Inc. 961070.00 2/23/00 Level Minus Two Gross Square Footage 49,858.00 Conference Area Occ. Factor Occupants Breakout 3,364.00 15.00 224.27 Pre-convene 2.485.00 7.00 355.00 Sub-Total Conference 5,849.00 Service 8,483.00 Other Areas Mechanical 0.00 Corridor(Public) 220.00 Core (elevator) 152.00 Core (stair) 285.00 Public Restrooms 0.00 Sub-Total 657.00 Parkine Provided Spaces Area Area/Snace Valet Spaces 0.00 Parking Spaces (Full Size) 45.00 Parking Spaces (Compact) 7.00 Parkine Spaces (Accessible) 2.00 Sub-Total Parldng 54.00 20,928.00 388 Totals Area Other Areas Net 657.00 Conference Net 5,849.00 Service Net 8,483.00 Parkine and Ramn Net 20.928.00 Total Net 35,917.00 NeVGross Difference 13,941.00 72% Page 11 Level Minus Three Gross Square Footage 45,771.00 Other Areas Mechanical 0.00 Corridor (public) 221.00 Core (elevator) 152.00 Core (stair) 285.00 Sub-Total Other Areas 658.00 Area Spaces Area Area/SDace Valet Spaces 30.00 Parking Spaces (Full Size) 96.00 Parking Spaces (Compact) 11.00 Parking Spaces (Accesible) 4.00 Sub-Total Parking 141.00 43,930.00 311.56 Totals Area Other Net 658.00 Parking and Ramn Net 43.930.00 Total Net 44,588.00 Net/Gross Difference 1,183.00 97% Vail Plaza Hotel Parking Summary Zehren and Associates, Inc. 961070.00 2/23/00 Dwelling Units Total Area Park. Factor Park. Reo'd Dwelling Unit 1 5,499.00 >2000 2.50 Club Units Total Area Factor Spaces Club Unit 1 (Flat) 908.00 500<2000 2.00 Club Unit 2 (Flat) 1,235.00 500<2000 2.00 Club Unit 3 (Flat) 1,263.00 500<2000 2.00 Club Unit 4 (Flat) 948.00 500<2000 2.00 Club Unit 5 (Flat) 975.00 500<2000 2.00 Club Unit 6 (Flat) 907.00 500<2000 2.00 Club Unit 7 (Flat) 1,235.00 500<2000 2.00 Club Unit 8 (Flat) 1,263.00 500<2000 2.00 Club Unit 9 (Flat) 946.00 500<2000 2.00 Club Unit 10 (Flat) 976.00 500<2000 2.00 Club Unit 11 (Flat) 958.00 500<2000 2.00 Club Unit 12 (Flat) 958.00 500<2000 2.00 Club Unit 13 (Flat) 958.00 500<2000 2.00 Club Unit 14 (Flat) 970.00 500<2000 2.00 Club Unit 15 (Flat) 920.00 500<2000 2.00 Club Unit 16 (Flat) 1,455.00 500<2000 2.00 Club Unit 18 (Flat) 782.00 500<2000 2.00 Club Unit 19 (Flat) 1,092.00 500<2000 2.00 Club Unit 20 (Flat) 864.00 500<2000 2.00 Club Unit 21 (Two Level) 1,352.00 500<2000 2.00 Club Unit 22 (Two Level) 1,878.00 500<2000 2.00 Club Unit 23 (Two Level) 1,784.00 500<2000 2.00 Club Unit 24 (Flat) 1,021.00 500<2000 2.00 Club Unit 25 (Flat) 1,073.00 500<2000 2.00 Club Unit 26 (Flat) 975.00 500<2000 2.00 Club Unit 27 (Flat) 958.00 500<2000 2.00 Club Unit 27 (Two Level) 1,769.00 500<2000 2.00 Club Unit 29 (Two Level) 1,769.00 500<2000 2.00 Club Unit 30 (Flat) 969.00 500<2000 2.00 Club Unit 31 (Flat) 920.00 500<2000 2.00 Club Unit 32 (Flat) 1,242.00 500<2000 2.00 Club Unit 33 (Flat) 1,226.00 500<2000 2.00 Club Unit 34 (Flat) 798.00 500<2000 2.00 Club Unit 35 (Two Level) 1,327.00 500<2000 2.00 Club Unit 36 (Two Level) 1,848.00 500<2000 2.00 Club Unit 37 (Two Level) 1,848.00 500<2000 2.00 Club Unit 38 (Two Level) 1,848.00 500<2000 2.00 Club Unit 39 (Flat) 990.00 500<2000 2.00 Club Unit 40 (Two Level) 1,837.00 500<2000 2.00 Club Unit 41 (Flat) 1,693.00 500<2000 2.00 Club Unit 42 (Flat) 1,226.00 500<2000 2.00 Club Unit 43 (Flat) 1,226.00 500<2000 2.00 Club Unit 43 (Two Level) 1,726.00 500<2000 2.00 Club Unit 45 (Two Level) 1,793.00 500<2000 2.00 Club Unit 46 (Two Level) 1,300.00 500<2000 2.00 Club Unit 47 (Two Level) 1,161.00 500<2000 2.00 Club Unit 48 (Flat) 858.00 500<2000 2.00 Club Unit 49 (Two Level) 814.00 500<2000 2.00 Club Unit 50 (Two Level) 814.00 500<2000 2.00 Total Club Parking 62,816.00 98.00 Page 13 Vail Plaza Hotel Parking Summary Zehren and Associates, Inc. 961070.00 2/23/00 Accommodation Units Area Keys Formula Factor Spaces Total Acc. Units 35,818.00 99.00 .5+.11100s.f. 0.76 75.42 Restaurant Area Seat Fact. Seats Factor Spaces Total Restaurant 3,658.00 20.34 179.84 1:8 seats 22.48 Lounge Area Seat Fact. Seats Factor Spaces Total Lounge 1,141.00 25.00 45.64 1:8 seats 5.71 Retail Area Factor Soaces Total Retail 3,576.00 1:300 sq. ft. 11.92 Conference Area Seat Fact. Seats Factor Spaces Ballroom 6,923.00 15.00 461.53 1:16 seats** 28.85 Breakout 6,923.00 15.00 224.27 1:16 seats** 14.02 Total Required Soaces Total Dwelling Unit 2.50 Total Club 98.00 Total Accommodation 75.42 Total Restaurant 22.48 Total Lounge 5.71 Total Retail 11.92 Conference 42.86 SDD Parkine Reouired (phases 1.23.5) * 149.68 Sub-Total Parking 408.56 Mixed Use Reduction (10%) -40.86 Total Parking Required 367.70 Total Parking Provided 366.00 Parking Difference -1.70 Parkine Provided Full Size Comnact Valet Accessible Total Existing SDD spaces to remain* 112 0 0 0 112 Level Zero Parking 0 0 5 0 5 Level Minus One Parking 45 7 0 2 54 Level Minus Two Parking 45 7 0 2 54 Level Minus Three Parkine 96 11 30 4 141 Total Parking Provided 298 25 35 8 366 Percentage 81% 7% 10% 2% 100% * SDD Parking Reouired (ohases1.2.3.5) Existing SDD Spaces 112 SDD Parking Deficit 75 Sub-Total (Current Requirement) 187 Previouly Applied Reduction- (2.5%) 191.68 Currently Dedicated Phase 4 Spaces -42 Total SDD Parking Required (phases 1,2,3,5) 149.68 Page 14 Vail Plaza Hotel Parking Summary Zehren and Associates, Inc. 961070.00 2/23/00 **assume 50% internal/public transportation/pedestrian traffic - breakout use by ballroom occupants Page 15 Vail Plaza Hotel Program Summary Zehren and Associates, Inc. 961070.00 2/23/00 Dwelline Units Unner Area Lower Area Total Area Deck Area Keys Bedrooms Studios Pillows Dwelling Unit 1 2,053.00 3,446.00 5,499.00 340.00 4.00 4.00 10.00 Club Units Unner Area Lower Area Total Area Deck Area Keys Bedrooms Studios Pillows Club Unit 1 (Flat) 908.00 0.00 908.00 112.00 1.00 1.00 0.00 2.00 Club Unit 2 (Flat) 1,235.00 0.00 1,235.00 112.00 2.00 2.00 0.00 4.00 Club Unit 3 (Flat) 1,263.00 0.00 1,263.00 95.00 2.00 2.00 0.00 4.00 Club Unit 4 (Flat) 948.00 0.00 948.00 112.00 2.00 1.00 1.00 4.00 Club Unit 5 (Flat) 975.00 0.00 975.00 95.00 2.00 1.00 1.00 4.00 Club Unit 6 (Flat) 907.00 0.00 907.00 93.00 1.00 1.00 0.00 2.00 Club Unit 7 (Flat) 1,235.00 0.00 1,235.00 93.00 2.00 2.00 0.00 4.00 Club Unit 8 (Flat) 1,263.00 0.00 1,263.00 93.00 2.00 2.00 0.00 4.00 Club Unit 9 (Flat) 946.00 0.00 946.00 98.00 2.00 1.00 1.00 4.00 Club Unit 10 (Flat) 976.00 0.00 976.00 98.00 2.00 1.00 1.00 4.00 Club Unit 11 (Flat) 958.00 0.00 958.00 81.00 2.00 1.00 1.00 4.00 Club Unit 12 (Flat) 958.00 0.00 958.00 99.00 2.00 1.00 1.00 4.00 Club Unit 13 (Flat) 958.00 0.00 958.00 99.00 2.00 1.00 1.00 4.00 Club Unit 14 (Flat) 970.00 0.00 970.00 146.00 2.00 1.00 1.00 4.00 Club Unit 15 (Flat) 920.00 0.00 920.00 199.00 2.00 1.00 1.00 4.00 Club Unit 16 (Flat) 1,455.00 0.00 1,455.00 20.00 3.00 2.00 1.00 6.00 Club Unit 17 (Flat) 1,213.00 0.00 1,213.00 20.00 2.00 2.00 0.00 4.00 Club Unit 18 (Flat) 782.00 0.00 782.00 93.00 1.00 1.00 0.00 2.00 Club Unit 19 (Flat) 1,092.00 0.00 1,092.00 164.00 2.00 1.00 1.00 4.00 Club Unit 20 (Flat) 864.00 0.00 864.00 164.00 1.00 1.00 Q.00 2.00 Club Unit 21 (Two Level) 790.00 562.00 1,352.00 147.00 2.00 2.00 0.00 4.00 Club Unit 22 (Two Level) 790.00 1,088.00 1,878.00 147.00 3.00 3.00 0.00 6.00 Club Unit 23 (Two Level) 790.00 994.00 1,784.00 147.00 3.00 3.00 0.00 6.00 Club Unit 24 (Flat) 1,021.00 0.00 1,021.00 93.00 1.00 1.00 0.00 2.00 Club Unit 25 (Flat) 1,073.00 0.00 1,073.00 273.00 2.00 1.00 1.00 4.00 Club Unit 26 (Flat) 975.00 0.00 975.00 98.00 2.00 1.00 1.00 4.00 Club Unit 27 (Flat) 958.00 0.00 958.00 93.00 2.00 1.00 1.00 4.00 Club Unit 27 (Two Level) 790.00 979.00 1,769.00 241.00 3.00 3.00 0.00 6.00 Club Unit 29 (Two Level) 790.00 979.00 1,769.00 241.00 3.00 3.00 0.00 6.00 Club Unit 30 (Flat) 969.00 0.00 969.00 137.00 2.00 1.00 1.00 4.00 Club Unit 31 (Flat) 920.00 0.00 920.00 64.00 2.00 1.00 1.00 4.00 Club Unit 32 (Flat) 1,242.00 0.00 1,242.00 93.00 2.00 2.00 0.00 4.00 Club Unit 33 (Flat) 1,226.00 0.00 1,226.00 93.00 2.00 2.00 0.00 4.00 Club Unit 34 (Flat) 798.00 0.00 798.00 147.00 1.00 1.00 0.00 2.00 Club Unit 35 (Two Level) 814.00 513.00 1,327.00 147.00 2.00 2.00 0.00 4.00 Club Unit 36 (Two Level) 814.00 1,034.00 1,848.00 147.00 3.00 3.00 0.00 6.00 Club Unit 37 (Two Level) 814.00 1,034.00 1,848.00 147.00 3.00 3.00 0.00 6.00 Club Unit 38 (Two Level) 814.00 1,034.00 1,848.00 147.00 3.00 3.00 0.00 6.00 Club Unit 39 (Flat) 990.00 0.00 990.00 195.00 2.00 1.00 1.00 4.00 Club Unit 40 (Two Level) 857.00 980.00 1,837.00 240.00 3.00 100 0.00 6.00 Club Unit 41 (Flat) 1,693.00 0.00 1,693.00 147.00 3.00 2.00 1.00 6.00 Club Unit 42 (Flat) 1,226.00 0.00 1,226.00 93.00 2.00 2.00 0.00 4.00 Club Unit 43 (Flat) 1,226.00 0.00 1,226.00 93.00 2.00 2.00 0.00 4.00 Club Unit 43 (Two Level) 814.00 912.00 1,726.00 147.00 3.00 3.00 0.00 6.00 Club Unit 45 (Two Level) 814.00 979.00 1,793.00 147.00 3.00 3.00 0.00 6.00 Club Unit 46 (Two Level) 814.00 486.00 1,300.00 147.00 2.00 2.00 0.00 4.00 Club Unit 47 (Two Level) 648.00 513.00 1,161.00 108.00 2.00 2.00 0.00 4.00 Club Unit 48 (Flat) 858.00 0.00 858.00 0.00 2.00 1.00 1.00 4.00 Club Unit 49 (Two Level) 814.00 992.00 1,806.00 147.00 3.00 3.00 0.00 6.00 Page 16 a Vail Plaza Hotel Program Summary Zehren and Associates, Inc. 961070.00 2/23/00 Club Unit 50 (Two Level) 814.00 955.00 1.769.00 147.00 3.00 3.00 0.00 6.00 50 Total Club Units 48,782.00 14,034.00 62,816.00 6,299.00 108.00 89.00 19.00 216.00 Accommodation Units Room Area Rooms Total Area Deck Area Keys Bedrooms Studios Pillows Total Acc. Units 361.80 99.00 35,818.00 0.00 99.00 99.00 0.00 198.00 Residential Totals 104,133.00 6,639.00 211.00 192.00 19.00 424.00 Restaurant Seatine Area Occ. Factor Seats Main Restaurant 2,155.00 18.00 119.72 Snecialtv Restaurant 1.503.00 25.00 60.12 Total Restaurant 3,658.00 20.34 179.84 Lounge Lounge 1,141.00 25.00 45.64 Conference Facilites Seatine Area Occ. Factor Seats Breakout 3,364 15 224 Ballroom 6,923 15 462 Pre-convene 2.358 7 337 Total Convention 12,645 Spa Level Zero 8,544.00 Level Minus One 16.255.50 Total 24,799.50 1 Retail Retail One 1473 Retail Two 1539 Retail Three 564.00 Total Retail 3,576.00 Adminstration 4,990.00 Page 17 l vat riaza noLe.i z/c3/UU 4enren na a soelaues, lnci, 961070.00 rea Summary Program Area Level -3 Level -2, Level -1 Level 0 Level 1 Level 1.5 Level 2 Level 3 Level 4, Level 5 Level 6 Total Gross Area 45,771.00 49,858.00 57,696.00 42,216.00 39,970.00 26,380.00 34,972.00 32,480.00 26,445.00 16,146.00 7,923.00 379,857.00 Dwelling Unit 3,446.00 2,053.00 5,499.00 Club Unit 5,329.00 12,759.00 15,724.00 14,478.00 9,808.00 4,718.00 62,816.00 Accommodation Unit 7,065.00 13,023.00 9,387.00 6,343.00 35,818.00 Employee Housing Unit 3,166.00 3,166.00 6,332.00 Retail 3,012.00 564.00 3,576.00 Lobby 2,426.00 2,426.00 Restaurant 3,658.00 3,658.00 Lounge/Bar 1,141.00 1,141.00 Conference 6,923.00 6,923.00 Pre-Convene 2,358.00 2,358.00 Kitchen 6,868.00 6,868.00 Food and Beverage 0.00 Front Office 1,969.00 1,969.00 Sales/Cater. (multi-use) 1,134.00 1,134.00 Accounting 1,887.00 1,887.00 Executive Office 0.00 Receiving/Storage 3,634.00 3,634.00 Personnel (office) 0.00 Service Areas 4,689.00 4,689.00 Laundry 0.00 Housekeeping 0.00 Engineering 0.00 Mechanical (Plant) 1,307.00 1,307.00 Mechanical (Rooftop) 117.00 222.00 339.00 Spa (Lockers) 3,116.50 3,019.00 6,135.50 Spa (Treatment) 2,853.00 2,447.00 5,300.00 Pool Deck 6,266.00 1,392.00 7,658.00 Pool Area 2,774.00 2,774.00 Exercise Rooms 1,246.00 1,686.00 2,932.00 Corridor (public) 221.00 5,849.00 2,328.00 3,801.00 3,680.00 4,337.00 4,370.00 4,303.00 3,017.00 1,617.00 0.00 33,523.00 Corridor (employee) 1,619.00 Corridor (service) 1,263.00 709.00 1,972.00 Core (elevator) 152.00 220.00 275.00 275.00 254.00 150.00 150.00 150.00 150.00 151.00 150.00 2,077.00 Core (stair) 285.00 8,483.00 542.00 568.00 397.00 324.00 325.00 338.00 271.00 0.00 0.00 11,533.00 Parking (spaces, ramp) 43,930.00 20,928.00 20,931.00 7,541.00 2,532.00 95,862.00 Club Unit Storage Area 0.00 Restrooms 856.00 600.00 1,456.00 Loading Dock 7,233.00 7,233.00 Rooftop Deck (Flat) 2,800.00 4,685.00 4,114.00 1,790.00 13,389.00 Service Storage 0.00 Maid (Satellite), 0.00 0.00 0.00 0.00 29.00 386.00 386.00 498.00 512.00 0.00 0.00 1,811.00 Sub-Total Net Areas 44,588.00 35,480.00 55,274.50 40,161.00 37,135.00 24,871.00 32,803.00 30,400.00 24,771.00 15,022.00 7,143.00 .347,648.50 Gross-Net (wall) Area 1,183.00 14,378.00 2,421.50 2,055.00 2,835.00 1,509.00 2,169.00 2,080.00 1,674.00 1,124.00 780.00 32,208.50 Gross-Net Factor 97% 71% 96% 95% 93% 94% 94% 94% 94% 93% 90% 92% r k Yf Page 1 1 2 3 4 5 PARTIAL TRANSCRIPT 6 OF 7 PLANNING AND ENVIRONMENTAL COMMISSION 8 - February 28, 2000 9 10 11 12 regarding 13 VAIL PLAZA HOTEL k 14 15 .16 17 18 19 20 21 22 23 24 25 PEC 2/28/00 ti A Page 2 1 (Other unrelated matters were heard which Y 2 are not herein transcribed.) 3 MR. AASLAND: Okay, we're back on the 4 record. And item number 2 on the agenda is the F 5 request for a final review of a major amendment for 6 the VVI for SDD and we're also reviewing a conditional z 7 use permit. 8 Most of us sat through a fair number of 9 meetings on this project. And so I think we're all at 10 a certain level fairly familiar with it. What we're 11 going to ask is first we're going to ask George to do 12 a staff presentation primarily dealing with the 13 changes, just kind of an overview of the project just 14 for the record. And then we'll ask the applicant to k 15 give a presentation. Any public comment after that, f 16 and then we'll ask for the commissioners. 17 And, George, I think if you could briefly E 18 explain at the beginning, I believe what we're being 19 asked to do is basically a completely new approval to 20 reconsider. And just make sure that is how the 21 applicant is proposing that this be done, be put on 22 the record, if you could please. And so, George, give 23 us your presentation. 24 MR. RUTHER: Sure. We had an opportunity at 25 a premeeting to briefly go through the Vail Plaza PEC 2/28/00 Page 3 ? 1 Hotel 2000 revised major amendment proposal memorandum 2 that has been provided by staff to the planning and 3 environmental commission. I'm not going to go through 4 this thick document word for word. Everyone has had a 5 chance, I believe, to read through this document. The 6 criteria for consideration has been addressed in this 7 document and been considered. 8 I did notice, and it has been brought to my 9 attention there are some errors in the memorandum. 10 I'd like to clear those errors up. And as I go 11 through this, I will do that. 12 MR. AASLAND: George, and just one other 13 thing. One other item that we were given was, I 14 believe, attachment D was missing a page. And before 15 the meeting, you handed-that out to us. And if anyone 16 in the public or the applicant would like a copy of 17 that, that will be available through George. 18 MR. RUTHER: Thank you. Again the request 19 is a request for a final review of a major amendment 20 request, special development district number 6, phase 21 IV of the Vail Village Inn special development 22 district. In the case of the major amendment, the 23 planning commission is being asked for a 24 recommendation of approval or denial to the Vail town 25 council for their review and consideration. PEC 2/28/00 a Page 4 1 In the case of the conditional use permit, 2 the role of the planning and environmental commission • Y. 3 is a role of a decision-making body, and your decision 4 on the conditional use permit would be final. So 5 there is a slight distinction between the two types of. 6 requests that you're seeing here today. 7 There have been several changes to the 8 proposal as a result of the applicant providing the 38 t 9 employee beds on site as requested by the Vail town 10 council. Those changes most notably are in overall { 11 increase of.approximately three and a half feet of Y 12 additional building height to add 18 employee dwelling 13 units on the property, type III employee housing 14 units. An encroachment of four feet into the Vail 15 Road setback, and I have boards here that we can go 16 through to illustrate some of these changes. From the 17 20-foot setback approved by the town council to a 18 16-foot Vail Road setback proposed by the applicant. 19 A total of 36 square feet of building floor area, 20 interior floor area for the building will be 21 encroaching into the southwest corner of the property. f 22 And, again, I'll point that out as we go through. 23 The overall square footages, and some of the 24 square footage breakdowns on the numbers of units and 25 square footage in the building has been adjusted PEC 2/28/00 Page 5 1 slightly. Those adjustments were made as a result of 2 providing the employee housing units on site and then 3 meeting code requirements for providing ingress and 4 egress and exiting requirements in and out of the 5 building. So there are slight deviations in the 6 numbers that you had seen previously. 7 I don't think anything deviates more than 5 8 percent. And, in fact, in most cases there's been a 9 reduction in square footage. For example, fractional 10 fee units. The fractional fee unit overall square. 11 footage for the building, while there has been a net 12 increase of two additional fractional fee units on the 13 property, there's been a decrease of approximately 700 14 square feet of fractional fee unit square footage. 15 And,. again, -the same holds true for the rest .16 of the square footage in the building. And again 17 that's a result of having to manipulate the floor 18 plans to accommodate the employee housing on site. 19 The applicant is proposing, with this 20 amendment, is proposing 99 accommodation units on 21 site, one free market dwelling unit, 50 fractional fee 22 club unit, and then the 18 employee housing units, and 23 then accessory retail, commercial, conference, spa, 24 meeting room types of facilities on the property. 25 Again, a distinction from what was looked at PEC 2/28/00 Page 6 1 by the council in January a month or so ago, there's 2 been a slight decrease in the total number of keys 3 associated with the property. That's been a result of 4 again reconfiguring the numbers of rooms. That 5 reduction is a reduction of approximately two keys 6 two or three keys. I think we went from 214 down to 7 211 total keys within the building. Within the t 8 fractional fee club component of the hotel itself, .9 there's 108 keys for 50 fractional fee club units. 10 On page 3 of the staff memorandum, staff is 11 recommending approval of the applicant's request for 12 the major amendment and for a conditional use permit 13 to allow for the redevelopment of the phase IV site of 14 the Vail Village special development district. 1.5 On page 4 of the memorandum, should the 16 planning and environmental commission choose to 17 recommend approval of the requested amendments to the 18 town council, we would we, staff, would encourage 19 that the commission makea finding similar to that 20 finding in the middle of page 4. 21 Beginning in the bottom of page 4, 22 continuing on to page 7 are 22 conditions of approval. 23 Those 22 conditions of approval are essentially those 24 same conditions of approval approved by the town 25 council when they saw the project again a month'or so PEC 2/28/00 Page 7 1 ago. Notably there has been a removal of two 2 conditions. 3 One condition that all of the employee 4 housing units either be on site or half the units be 5 on site or provided within the town of Vail. Since 6 the current proposal shows the employee housing units 7 on site, if approved, that condition would no longer 8 be applicable so that was removed. 9 Secondly, the condition placed on the 1D approval by the town council that the applicant 11 maintain a 20-foot setback along Vail Road, that has 12 been removed. If it's your desire to see that placed Y Y 13 back in, that could be put back in.. 14 And then all other 22 conditions of approval 15 that.were forwarded by the planning commission to the 16 town council are in this ordinance with the -exception 17 of the one condition that the council took out that 18 the planning commission was recommending, and that was 19 the elimination of the elevator tower. If you recall, 20 it was your desire this commission's desire to see 21 that the elevator tower be eliminated. 22 The town council wanted to see the elevator 23 tower detailed and expanded upon and made an integral 24 element of the building. So that condition is not in 25 here. If it's your desire to have that condition put PEC 2/28/00 Page 8 1 back in, we can make that motion as well. 2 On page 15 of your memorandum, the middle 3 paragraph, there's a typographical error. The 4 applicant is proposing restricted housing not for 32 z 5 employees, but instead 38. 6 MR. AASLAND: Which page was that on again? 7 MR. RUTHER: Page 15. That changes t 8 everything. I would like to point out some additional 9 information that has been added to the memorandum and 10 some additional review that went into this 11 application. 12 On page 18, under letter D, conformity with 13 applicable elements of the Vail comprehensive plan, 14 town policies and urban design guide plan, the Vail 15 :land use plan. I'm not going to read that to you 16 verbatim other than to point out that some additional 17 review and some additional criteria from that plan was 18 pulled and put into this ordinance or, excuse me, h 19 this memorandum. 20 Specifically, according to the prescribed 21 key goals of the Vail land use plan for the Vail 22 Village area to which this development is a part, 23 commercial growth should be concentrated primarily in 24 existing commercial areas to accommodate both local 25 and visitor needs. And new hotels should continue to PEC 2/28/00 Page 9 1 be located primarily in the Village and Lions Head 2 areas and increased density for commercial, 3 residential and lodging uses in the core areas would 4 be accessible so long as existing character of each 5 area is being preserved. Again, that was additional 6 information added. 7 Page 20 under the Vail Village master plan, 8 staff has gone through and highlighted the intent and 9 the purpose of the Vail Village master plan, what its 10 intended role is in the planning process. And then 11 gone through and identified the goals, objectives and 12 policies taken from that plan that we believe are 13 relevant to this application. And those are listed on 14 pages 22 20 through 24. 15 Continuing on with the nine criteria on page 16 40 of this memorandum, the criteria talks about.the 17 site plan, building design and location of the plan. 18 If you recall, staff had a concern all through the 19 development review process of what we're calling the 20 1999 proposal that the proposed setback along Vail 21 Road did not comply with the intent of setbacks. 22 We believe, however, that this application 23 with a four-foot encroachment into the 20-foot 24 setback, of which 36 square feet of building area is 25 located in the setback, that the intent of the setback PEC 2/28/00 Page 10 1 in the right-of-way adjacent to Vail Road is now being 2 met in that there is ample opportunities for the , T 3 required landscaping, snow storage, utilities, 4 pedestrian easements and access, light and air and 5 separation between buildings is all being provided 6 for. And that is no longer a concern to staff. 7 If you recall, the previous proposal was for 8 a nine-foot setback. We've gained an additional seven 9 square feet of lineal distance between the edge of the 10 street and the corner of the building. There's 11 excuse me a substantial increase in the amount of 12 landscape, snow storage and pedestrian areas now in 13 front of the building that did not exist prior to this 14 proposal. 15 s On page 42 is the criteria and findings for j: 16 a conditional use permit. Again, I won't go through 17 that, all of this criteria word for word. It is 18 listed in the memorandum, and the memorandum is part 19 of the record for this proposal. The applicant is 20 proposing 50 fractional fee club units on the 21 property. That is a total increase of two new 22 fractional fee units on the property. However, there 23 is a net reduction again of 700 square feet of 24 fractional fee club area that is a result of the 25 allocating and redesigning some of the square footage PEC 2/28/00 Page II 1 on the property. 2 The operation and average size range of the 3 units remains substantially the same. The operation 4 will be that the 24 winter weeks are sold on 5 one-twelfth intervals, and that 28 weeks of ownership 6 is returned to the hotel for summer season uses to 7 compliment the conference facility on site. 8 In your attachments, in going through the t 9 attachments, I believe Tim will be able to answer and k 10 talk to your questions relative to the site plan and 11 the building elevations being proposed and the net 12 impacts of the additional three to three and a half 13 feet of overall building height added by the proposal. 14 So I won't go into that here. 15 There's also a revised sunshade study or 16 sun study that's being done. The intent of that sun 17 study is to depict the impact of the proposed building 18 height providing light and air to adjacent structures 19 and properties in public areas. So that's in there 20 for consideration. And, again, there's a copy here we 21 can speak to if you have specific questions. 22 On the Vail Plaza Hotel zoning analysis, 23 under the approved 1999 SDD major amendment, there 24 should be a correction to the front setback. Instead 25 of nine feet, it should be 20 feet. What I was PEC 2/28/00 Page 12 1 comparing was what the applicant was proposing with j 2 the '99 proposal. If you recall, the council approved 3 20 feet, so that should be changed to 20 feet. 3 4 MR. AASLAND: George, which page is that on? 5 MR. RUTHER: There is not a page number. 6 It's attachment B, the Vail Plaza Hotel zoning 7 analysis. It's the first chart after the sunshade 8 analysis and landscape plans. 9 MR. AASLAND: So which one is that again, 10 George, please? 11 MR. RUTHER: Under the 1999 approval, the 12 front setback should be changed to 20 feet. The 13 council approved a 20-foot setback. The number I 5 14 have 15 MR. AASLAND: It says nine? 16 MR. RUTHER: It says nine, correct. That 17 was the proposal. The council approved 20, however. z 18 And then on the next page, attachment C, f 19 Vail Plaza Hotel proposal comparison, the same 20 correction needs to be made. 21 MR. AASLAND: Where it says six? 22 MR. RUTHER: Correct. It was in flux. 23 MR. AASLAND: Would it help if we just saw 24 it upside down, George? 25 MR. RUTHER: That way has probably been the PEC 2/28/00 Page 13 1 way I've been looking at this for a while now, 2 so 3 I believe that is all of the changes that I 4 have noted. Additionally, I'd like to point out and 5 enter into the record as part of the review of this s 6 project, pursuant to chapter 12-3-6c of the town code, 7 we have sent notice to the adjacent property owners of 8 this meeting and of this public hearing today. Notice 9 was sent again to each of the adjacent property 10 owners. 11 There was some concern from the owners in 12 the Vail Gateway Plaza Building that they had not 13 received notice of previous meetings. So notice was 14 sent to multiple addresses at Stoltz Brothers 15 Management who is identified as the property owner for 16 that project. 17 Additionally, a courtesy letter was sent out 18 to all of the adjacent property owners on February 19 14th. That list of owners was downloaded from the 20 Eagle County assessor's information for all adjacent 21 property owners adjacent to the Vail Plaza Hotel. I 22 do want to point out that one letter was received by 23 our office returned, and that letter was sent to. 24 Jeffrey and Joyce Diskin in Montville, Colorado, and 25 we received that returned to us. However, notice PEC 2/28/00 Page 14 f 1 again was sent pursuant to our current town of Vail 2 regulations. 3 Notice was published in the paper, and it 4 was published in the Vail Daily on Friday, January 5 or, excuse me, February 11th of 2000. So we had { 6 notice as of that. 7 MR. AASLAND: George, in regard to these 8 letters, it's like there's no assurance in a future 9 project that the town would notify absolutely every 10 person as we've done with what you've done, what 11 the applicant or the town, however it's been done, has y 12 notified all the people as required and then the 13 additional letters are just a courtesy that we've done 14 for this project; is that true? 15, MR. RUTHER: Correct. The additional 16 letters that were sent out were sent out as a 17 courtesy. And it states that in the letter that was 18 sent. 19 MR. AASLAND: But this is not a change in S 20 town policy. There's no assurance in the future that 21 additional letters will be sent out? 3 22 MR. RUTHER: Correct. All right. With 23 that 24 (Inaudible discussion) 25 MR. AASLAND: George, and Diane had a PEC 2/28/00 Page 15 1 question. Did you have a question? j 2 MR. RUTHER: What was your question? 3 MS. GOLDEN: No, I'm fine. I don't have a 4 question. 5 MR. AASLAND: Okay, and before the applicant 6 makes a presentation, Tom wants to disclose something. r 7 MR. WEBER: Yeah, I'd like to disclose for 8 the record that I contacted Jay about providing 9 off-site housing a couple months ago. I do not t 10 believe that this affects my vote. But if anybody 11 wishes to object, I will abstain from the vote. 12 MR. PETERSON: I certainly don't object. I 13 don't think he would be influenced by our conversation 14 on his vote one way or the other. 15 MR. AASLAND: Jay, do you want to just 16 MR. PETERSON: It had to do with employee 17 housing located off the site, but in the town of Vail. 18 And also the conversation happened after the town 19 council had already voted and approved our project. 3 20 MR. AASLAND: And just for the record, I've 21 disclosed it before, but Jay is, in fact, my attorney. 22 But I always pay him unfortunately. And if anyone has 23 a problem with me voting in this, please disclose it. 24 Okay. 25 Jay, did you want to start a presentation? PEC 2/28/00 Page 16 1 George, have you finished? 2 MR. RUTHER: I just wanted to go through and 3 show the setback that's being proposed. Did you want 4 to come up and take a look at it. 5 MR. PETERSON: The red line is where we were 6 in the approval in their last approval. This line 7 here is the 20-foot setback line. This is our 8 encroachment into the 20-foot setback. And the blue 9 represents the area that we could occupy up to our 10 setback that we are not. 11 The red, the outline is our old approved 12 the old approval from the board. When we got to 3 13 council, then our approval was based on the 20-foot 14 setback line. We did that the day of the council 15, meeting. We went out to the site and said: Okay, we 16 can hold it back, we will come back with a plan 17 showing it. 18 Since then, we have analyzed this to death. 19 And we have with the building, we lost about 14 feet 20 out of our lobby already, and we've had to 21 reconfigure, as George explained, a significant amount 22 of hotel rooms and fractional fee. We are asking for 23 this amount of encroachment, 36 square feet, into the 24 setback, and we are giving up this amount outside of 25 the setback that we could build in. PEC 2/28/00 Page 17 1 And if we did this, what would happen is 2 we'd have to we had a plan rotating this building. 3 And service lines became all skewed, and it didn't 4 make any sense to do it that way. I mean the building 5 was strange. And so we felt that this area here s 6 and you say, well, why didn't you just take out that 7 little encroachment, is that it really does squeeze 8 our parking area down below, our portecochere, and 9 also we start to lose the big rooms. 10 But mostly it has to do with that ground 11 level, that we have taken out so much out of the lobby 12 now. And to push it back further, and the way the 13 pillars have to sit for structure in going in with all 14 of this because remember all of this is our 15 entrance area it became very, very difficult. z 16 And we felt that this area in exchange for 17 this was more than sufficient. And we felt it really 18 made sense, and it really was the intent and meets the 19 intent of staying out of the 20-foot setback 20 considering we could fill in this area which would 21 have a far greater impact on Vail Road, certainly on 22 the Gateway and certainly across the street, than 23 this. 24 MR. WEBER: To clarify, how many levels does 25 the 36 square feet happen on? ' PEC 2/28/00 Page 18 1 MR. LOSA: Three levels. 2 (Inaudible discussion) 3 MR. AASLAND: I think what we would ask at 4 this time is that the applicant make a presentation, 5 you can save that and make that once we start to do 6 the public comment, please. 7• (Inaudible discussion) 8 PEC MEMBER: Yes, please, and if 3 you'd just 9 keep I mean if you need some paper to write down 10 what you want, we'd be happy to provide that. 11 MR. PETERSON: So we felt that that was a 12 valid tradeoff. And the way the entire building 13 works, we felt it was certainly something that was 14 worth pursuing. At first I said no, to take it out, 15 because it would be easier to.take out that whole r 16 area. But there's repercussions on the whole building s 17 on that side. And rotating the building was not a 18 pleasant redo as far as the roof angles and how the 19 (inaudible) did not line up on the building if you try 20 to rotate it. 21 PEC MEMBER: Can you identify yourself. 22 MR. LOSA: I'm Tim Losa for the applicant. 23 MALE: Okay. 24 MR. LOSA: The ground floor plan here says 25 stair, and this comes up from a parking, a required PEC 2/28/00 Page 19 r 1 egress. And then based on the town's technical review 2 and their standard would be a minimum width access. 3 So this corner just represents essentially f 4 (inaudible). 5 MR. RUTHER: Can you talk to the employee 6 housing units, where they're located and how you 7 provided them with only 8 MR. PETERSON: One thing in which you're 9 reviewing today is that we're asking you to pass on 10 the entire project again. If .it were to be turned 11 down by the town council, the project doesn't go away. 12 We just simply go back to our old approval. And so we 13 end up with basically no employee housing. We do have 14 to, however, if they were to hold us to this, we would 15 have to honor that 20-foot setback. That would be the 16 only thing that would change in our previous approval. f 17 We felt that by coming back in and adding a 18 (end of tape 1) to compromise the project 19 internally as far as (inaudible) are concerned and 20 mainly hallways, bathrooms and things like this where 21 all your mechanical runs go, that we want to make sure 22 that we can have a first class building and to try to 23 save a foot and a half or so and compromise all that 24 on such a large scale building, it just doesn't make 25 much sense. PEC 2/28/00 Page 20 1 And the whole proposal is based on is it 2 worth having 38 beds on site for three and a half feet 3 maximum on the project? And the answer to us was yes, 4 we feel that that's a good proposal and something that 5 the town should (inaudible). 6 MR. LOSA: We have looked at it in terms of 7 providing employee housing. Previously on level one f 8 we had truck loading bays, and that determined the 9 height of rooms involved. We had 14 feet plus another 10 three feet for structure, 14 feet for the trucks. By 11 adding three and a half.feet, we can start to utilize 12 the area (inaudible) because the floors match up. We 5 13 have additional area office, lobby. So what we did 14 was we filled over the top of the service areas with R 15 employee housing at three and a half feet and then 16 over the office areas in here, and left the lobby as 17 two-story space and two-story space over the 18 portecochere. 19 MR. PETERSON: So it was noncritical areas 20 that we were able to draw from basically two stories 21 down to one story and pick up internally that cubic 3 22 square footage and put it in the (inaudible). 23 MS. GOLDEN: So the employee housing doesn't 24 open up overlooking the lobby? 25 MR. LOSA: We have the corridors that open PEC 2/28/00 Page 21 1 up, and we have to maintain our egress. We have a 2 stair that exits in this corner, and then we have our 3 second exit in this corner. Then we have these 4 bridges that kind of go across. 5 MR. WEBER: Is this glass or anything? 6 MR. RUTHER: I think the answer to your 7 question, you don't I don't believe you look from 8 inside the unit down into the lobby. 3 9 MR. LOSA: No. 10 (Inaudible discussion) 11 MR. LOSA: We do have a couple of units that 12 look into the atrium space over in this area. We have 13 hotel rooms that stack like that. So this is it's 14 an enclosed area. You see sunshine: It's kind of 15 like an Embassy Suites comparison. 16 MR. PETERSON: And they're nice rooms. I 17 mean everybody has windows and everything else. It's 18 basically a hotel room. And we had room for it and we 19 made it into employee housing so it's not a buried 20 unit underground or anything like that. 21 MS. GOLDEN: But it's separated from the 22 guests? 23 MR. PETERSON: It's separated from the 24 guests. You know, it's a you know, because they're 25 on their own level. But we fully intend to have any PEC 2/28/00 Page 22 1 employees who will be on site, and they will be living 2 on site, we do not envision them trying to keep 3 them separate from guests or anything when they're off 4 duty. We feel it's more of a positive than any kind 5 of negative, to be honest with you. We feel guests in 6 this type of hotel will like the interaction with 7 employees. It's something I think has been lacking in 8 the Village. 9 MS. GOLDEN: So you are not worried about 10 noise? 11 MR. PETERSON: Yeah, we can certainly 12 control that. We have absolute control over that. If 13 it's too loud, we simply tell them to turn it down. 14 If they don't do it, they don't live there anymore. 15 And so we don't really view that as a problem. And I 16 think the employees will understand that, you know, 17 they are in a hotel and so they're going to have to be 18 cognizant of that. 19 I think we'll probably have more problems j 20 with guests. I think that typically happens. And if j 21 they get rowdy, they're on vacation. The employees 22 that are working all the time, they're not necessarily 23 partying in their rooms, so . . . 24 MR. RUTHER: Do you have the building height 25 profiles that show the difference of the incremental PEC 2/28/00 Page 23 1 increase in building (inaudible)? 2 MR. LOSA: These are the building height 3 diagrams. The red line represents what has been 4 approved. And then the new building line shows what 5 we're proposing. And in terms of the model, you'd be 6 looking at a quarter-inch of height, three-sixteenths 7 inch in height difference. 8 MR. AASLAND: (Inaudible), does that show 9 the 20-foot setback on the existing building, or is 10 that what the presentation is (inaudible)? 11 MR. LOSA: The north elevation here, this is 12 the frontage road elevation. 13 MR. AASLAND: Okay. 14 MR. LOSA: This west elevation is Vail Road. 15 (Inaudible discussion) 16 MR. LOSA: The red dashed line shows the 17 building back. The red line is the old one. 18 MR. AASLAND: But that's not what was 19 approved by council? 20 MR. PETERSON: By this board, actually it is 21 basically this. This is what you approved. 22 MR. AASLAND: But the town council did not 23 approve that? 24 MR. LOSA: No, we pulled it back to the 20 25 feet, and that's what this represents. The north PEC 2/28/00 Page 24 1 elevation complies with the 20 feet. 2 MR. AASLAND: Oh, there's another there's 3 a second 4 MR. LOSA: The south elevation which is this 4 5 corner that we're asking for three feet, which is { 6 essentially to right there. 7 MR. AASLAND: Okay, so that line would 8 approximately be where the town council did before? 9 MR. PETERSON: That's right. We'd have to 10 go back and have that that would be the only 11 difference that we'd have to get approval for in 12 reliance on our old approval. We'd have to come back 13 and say can we encroach basically 36 square feet. 14 MR. LOSA: And again what we were looking at 15 doing is minimizing the kind of.visual aspects or 16 impact of that setback. Design review had given us 17 initial preliminary approval on it. The indication 18 was that most people liked the elevations. It was not 19 a substantial redesign to that elevation. 20 MR. CAHILL: Going back to the building 21 height, why did you need to increase it? 22 MR. LOSA: Our whole building height was 23 based on truck loading delivery previously. We had 14 24 feet clear for the trucks, another three feet for 25 structure and mechanical. That gave us 17 foot first PEC 2/28/00 Page 25 1 floor. By adding three feet to that or three and a 2 half feet, we can put in two.floors, one at ten feet 3 and one at ten feet six. And that allows us to put 4 employee housing over the nonservice areas. 5 MR. WEBER: What was being nonutilized. 6 MR. LOSA: Yes. (Inaudible) So our loading 7 delivery is at level 165 which is down here in this 8 volume. This is dedicated to loading and delivery, 9 and then we snuck in employee housing over the top. 10 MR. WEBER: You're not loading and delivery 11 underneath the employee housing, are you? 12 MR. PETERSON: No, that's service. 13 MR. WEBER: That's not where that 14 incremental increase came from? 15 MR. LOSA: No. This L-shaped portion is 16 open. 17 MR. WEBER: Oh, I see. It's where the floor 18 above the employee housing was defined as what you 19 needed for ceiling height. 20 MR. LOSA: And then we utilized the same 21 floor space because our floors have to match up with 22 the elevators, we utilized the same floor space above 23 the office areas, check-in desks, accounting, 24 receiving, in these areas. So our lobby is still 25 two-story space, and then employee housing PEC 2/28/00 Page 26 r C 1 (inaudible). 2 MR. BERNHARDT: So in the upper areas, did 3 you reduce your floor height from ten six to nine foot 4 to help squeeze that down? 5 MR. PETERSON: No, we can't go down to nine 6 because it's not physically possible to get the 7 structure in. What we are analyzing right now 8 that's why I talked about the maximum of three and a 9 half feet is squeezing a little bit per floor. And 10 the Austria House got caught in that bind because they 11 maximized at 48 feet so they squeezed the building. 12 If you walk into that building and go down the hall, 13 it's seven foot (inaudible). 14 MR. BERNHARDT: That's too short. 15 MR. PETERSON: And so we are reluctant 16 what we're trying to do is take out inches. And 17 that's what we're going to be studying over the next 18 two weeks if we get the go-ahead is that we feel we j 19 can squeeze it some to squeeze out to drop down to 20 ten feet is difficult, but we do have to knock.it down 21 by a foot and a half or so. And so we're still 22 analyzing that. 23 What we don't want to do is really 24 compromise the building to save a foot. Nobody is 25 going to perceive that in the overall size of the PEC 2/28/00 Page 27 1 building, and yet they will perceive that potentially 2 inside our hotel. And that's what we're trying to S 3 stay away from. And we feel we can squeeze some. 4 MR. BERNHARDT: So did you say Sonnenalp 5 maintained their 48-foot height? 6 MR. PETERSON: The Austria House is 48 feet. 7 Yeah, it would have been much they were up around I 8 think 52 or so, and then squeezing down. And it shows 9 in the building. It shows in their parking structure, 10 and it shows in their lobby. That's too bad. You 11 know, I think the building would have been far better 12 inside and certainly (inaudible). To me that's a 13 shame to do that. 14 MR. BERNHARDT: But 48 feet, and you say 15 seven foot ceilings, and on a five foot story if you 16 had a foot per room, then you'd get 15 feet, but 17 currently you're at 77. 18 MR. PETERSON: But we have five floors, we 19 have five stories above grade. 20 MR. BERNHARDT: Right. 21 MR. PETERSON: But you have to remember ours 22 is a totally different proposal than the the 23 Austria House was 100 percent of their project was 24 at basically 48 feet. Our project, when the original 25 SDD was approved back in 1976, there were tradeoffs PEC 2/28/00 l Page 28 1 for East Meadow Drive. Right along East Meadow Drive, 2 that could have been 48 feet. Those buildings are two 3 stories tall. 4 And so what the SDD 6 did was move low 5 heights along Meadow Drive except for architectural 6 features, and with the taller part up in the frontage 7 road. But you can't stay 48 feet here and be down at F 8 30 some feet down there. That doesn't work. 9 And so that was the whole purpose that's 10 the whole purpose of the SDD. Not just this SDD but 11 any SDD, is to get the flexibility to provide 12 incentives to a developer to do certain things where 13 the town is getting something in return, especially j 14 along pedestrian ways, and then giving something back 15 in areas that really can stand the height. 16 And so the whole idea of this SDD was a flow 17 of low to high. And when you look at even the master } 18 plan, there's been a lot of discussion, everybody 19 keeps talking about the master plan being three 20 stories up here or four stories, that's simply not 21 true. It talks about this area here this is right 22 out of the action plan that this is four to five 23 stories along the frontage road and then it drops down 24 along Meadow Drive down there. 25 And you'll notice that the master plan also PEC 2/28/00 Page 29 1 at Gateway is that this is totally nonconforming 2 according to the master plan. And when the original 3 SDD was done, Gateway wasn't there. We had a gas 4 station there, and that was zoned commercial service. 5 And that had a maximum height of he had a sloped f 6 roof of 38 feet. And 33 feet it was a flat roof or a 7 mansard roof. 8 And so when they went up, all of a sudden 9 the rules really changed. And the new master plan 10 reflects that. The original plan for that area along 11 this was one to one and a half stories. One story 12 here and possibly two back here. And then when they r 13 came in, that really changed. And, of course, the 14 Roundabout changed everything. We've been through 15 this in the last go-around, but that has changed 16 everything. Because the four-way stop is in the 17 middle of the island. In fact, it's on the south part 18 of the island. 19 MR. CAHILL: (Inaudible) 20 MR. PETERSON: No, it's really hard because 21 there's so many (inaudible). This is to show you 22 what's more than 48 feet and what's under 28 feet. 23 It's about as close as we can get. I mean there's so 24 many roof angles and things like that. But, once 25 again, we've been through this on our previous PEC 2/28/00 Page 30 1 approvals, but we feel that adding, you know, a 2 maximum of three and a half feet to this area through 3 here is well worth getting 38 beds on site. 4 MR. AASLAND: (Inaudible) 5 MR. PETERSON: Yeah, this one is a little 6 bit in conflict with what this talks about because of 7 this area here. This building on the master plan will 5 8 not be there. This is originally in the original x 9 1976 approval, there was nothing in this area. That 10 was going to be open space. And then Joel built on 11 this space, and there were some tradeoffs that were d 12 made. Built on this space, filled it in. 13 MR. AASLAND: Was that on SDD? t: 14 MR. PETERSON: This is from the SDD. f 15. That's space 5 of the SDD. And so in the master plan, 16 this is non basically a nonconforming aspect. 17 The Gateway*is a nonconforming aspect. I 18 mean they say when the master plan was done, the 19 building had not been approved had not been built 20 yet. It was approved but not built. They said if it 21 doesn't get built, then you need to relook at that 22 building. 23 MR. LOSA: (Inaudible) It's too tall. And 24 that was based on this being one to two stories, three 25 to four stories and stepping up to four to five. You PEC 2/28/00 Page 31 r 1 know, as you step this way and this way. 2 MR. PETERSON: Then that makes some sense 3 then. And that's actually what the plan showed from I 4 believe the 1984 (inaudible). And so this steps up 5 this way and everything and went up actually this 6 way. And in effect actually what has happened now is 7 that it's stepping up, which makes more sense, I think 8 the master plan shows that, is it steps up from Meadow 9 Drive up to the frontage road which does make sense. 10 You go from pedestrian to vehicular roads. 11 But this really set the tone for this area. i 12 Plus the four-way stop was there when the master plan 13 was done. And that really did change everything in 14 that area. You don't stop there. Nobody looks to the 15 east anymore; you're always looking to the west when 16 you're going into the Roundabout. And so your eyes 17 are always just flowing around with the traffic. It's 18 a totally different area. 19 And so we feel I think everybody, even 20 me, and the Gateway people that I think it was 21 brought up that they said well, everybody relied on 22 that old approval when they brought (inaudible) in 23 town. Well, you know, there's that. And I think 24 (inaudible) talked to John Dunn about it, and there is 25 that view (inaudible). PEC 2/28/00 Page 32 1 And that adds a couple different components 2 as far as he was concerned, and that was that'the 3 Gateway, Leo Palmer at the time, the developer of the 4 project, said that each purchaser would be fully 5 informed in writing of the approved development rights 6 belonging to the WI, number one. In addition to F 7 that, that prior to any sale, he'll obtain a signed 8 waiver of any interest, claim or what the purchaser 9 may have in an unobstructed view from the Gateway 10 project across the WI property. 11 It's not according to any approved plan or s 12 anything else. That was paragraph one that they know 13 there's a plan in effect, but in addition to that you 14 don't have any right to complain about a view going 15 across my property. And:.what Joe was concerned about 16 at that time is that he had changed a couple of 17 different times up to that point. Up to that point it 18 had been (inaudible) involved with three 19 modifications. And since then we've had now another 20 one, another two. 21 And so he was concerned about there was no 22 residential on that site, that that was a heavy 23 service district. And so I don't he didn't want 24 people complaining that hey, we're going to have 25 residential units here, and now these people are PEC 2/28/00 Page 33 1 complaining that I've got a big project back here and 2 they don't want it anymore. Well, he was concerned 3 about that. And people look at that record against 4 all of the Gateway project and all of their title work 5 shows that document. 6 And so they've had notice that they 7 certainly could have come over and they should have 8 seen that hey, this project has been modified several 9 different times. It was modified in first one was 10 '76. It was changed after that. It was changed in 11 '84. There was a couple different approvals after 12 that that never got built. And then Joe did the last 13 one I think in 1992 for that last little (inaudible). 14 And so we think they've had plenty of 15 notice. And once again this has nothing to do with 16 the town or this board, but in trying to say what's 17 fair and what's fair to people, they had some notice 18 that this was going to be a hotel back there and this 19 was not a residential site. I think they did. I 20 don't know how they did not for the record. And so we 21 have done we have been more than fair to them, and 22 we have done certain things that, you know, trying to 23 be a compatible neighbor. But this is a hotel site, 24 and this was always to be where the height was. 25 I mean phase III and phase IV, and even PEC 2/28/00 Page 34 ' 1 phase V was really tall. But this area was always 2 where the height was. And even if you look at the 3 1984 approval, we are within a few feet of the height r 4 here and here. There's an area behind here that was 5 absolutely flat because that was the corridor through 6 there that everybody was concerned about before the 7 Gateway was built. But once the Gateway was built, 8 it's gone. That view was gone. And that's what we 9 show with our site analysis here from various parts is 10 what does our building look like behind the Gateway 11 building. 12 MR. LOSA: This is the view from the E 13 four-way stop. And the encroachment into that 14 supposedly for k 15 MR. PETERSON: This is the middle of the 16 highway. 17 MR. AASLAND: Jay, can you speak to this 18 while you're here about the height of this from that 19 previous approval, what year was that? 20 MR. LOSA: This building here this 21 represents the this is the gas station. 22 (Inaudible) And this was a flat roof, and that 23 preserved the view from the four-way stop which was 24 here up to Gold Peak. 25 MR. AASLAND: So how long PEC 2/28/00 Page 35 1 MR. LOSA: With this proposal with the 2 employee housing, we're about four and a half feet 3 taller. 4 MR. PETERSON: You can see this ridge in 5 comparison to these three. 6 MR. AASLAND: Do you have an elevation that 7 shows these two? 8 MR. LOSA: We have one with the previous 9 plan. And we're three and a half feet taller. 10 (Inaudible discussion) 11 MR. LOSA: This is the floor plan that the 12 set plans overlay, and this is the previous approval. 13 MR. AASLAND: Actually, I guess what I'd be 3 14 interested in is comparing. 15 MR. PETERSON: I think this green is 16 (Inaudible discussion) 17 MR. LOSA: So we're actually fairly close 18 even though Gateway has a significant impact on 19 these 20 MR. AASLAND: But the center portion did not 21 go across? 22 MR. PETERSON: That's right, the center 23 court did not. And, once,again, whether that could 24 have been built like that or not, and no encroachments 25 in there, who knows. But it did make sense at that PEC 2/28/00 Page 36 1 time because that was a significant flat roof. 2 MR. LOSA: This elevation, is this elevation 3 here from Gateway as superimposed? 4 MR. AASLAND: Oh, that's the Gateway, it's 5 not this. 6 MR. RUTHER: No, it's not the gas station. 7 It's the Gateway. 8 MR. LOSA: The Gateway's in front here. See j 9 the flat roof in here, the ridge in here, and then it 10 steps down. 11 MR. CAHILL: So actually that ridge line is 12 identical to this ridge line? 13 MR. LOSA: We're asking to go up three and a 14 half feet from this point. 15 MR. PETERSON: This is our plan that's 16 approved. And so if the new plan is not approved, L 17 this is what we would go back to. 18 MR. LOSA: This is along Vail Road. This is 19 the flat roof in here, the tall portion, and then this E 20 is that ridgeline. 21 MR. AASLAND: So this and this, and this one 22 will compare with that elevation? 23 MR. LOSA: Yes, this elevation and this 24 elevation. 3 25 MR. AASLAND: Okay, and this basically PEC 2/28/00 Page 37 1 because this side is dropping across here. And that's 2 why this is lower across there? 3 MR. LOSA: Uh-huh. 4 MR. PETERSON: So the question is simply is 5 this worth the three and half feet. And we would give 6 you (inaudible) that we would study that. And, once 7 again, by the time we got to council you would 8 hopefully be (inaudible). It could be two. It's not 9 going to it's going to go up a little bit. It's i 10 not going up, it will only go down, maximum three and r 11 a half. I would guess we would end up around two and 12 a half. 4 13 MR. LOSA: This plan was in place when the 14 master plan. This plan was approved and in place, and z 15 the master plan does acknowledge that this was an 16 approved plan. 17 MR. AASLAND: (Inaudible) ' 18 MR. LOSA: This is 1988. 19 (Inaudible discussion) 20 MR. AASLAND: The approval was in '84 or 21 '88? r 22 MR. PETERSON: '84. 23 MR. LOSA: This was in place when the master 24 plan and the master plan does acknowledge that this 25 was the direction that they wanted to go with this PEC 2/28/00 Page 38 1 site. If you look here, this was their loading and 2 delivery area, and it was one, two, three, four, .five, 3 six and a half story building. 4 MR. PETERSON: Everybody kind of remembers 3 5 that building as you know, they remember what they 6 want to about that building. And also you can see 7 here, there's a lot of negatives to it too. This is 8 where it 9 (Inaudible discussion) 10 MR. PETERSON: You can see that the loading 11 came in here. This is for service. And so trucks 12 would back up from Vail Road, come into here, of 13 course block all parking. And this was the entryway 14 into the parking garage to here and then it came out 15 here. But this was the extent of their sloping. And 16 everybody had to back up from Vail Road. 17 So we have put all that up here, taken the 18 trucks off of Vail Road and simply put our lobby down 19 there. Here's how the original plan goes. But the 20 building was not significantly smaller than 21 MR. WEBER: It looks like they're attaching 22 to phase III. 23 MR. RUTHER: Yes, they attached into phase 24 III. 25 MR. LOSA: So they were all under one PEC 2/28/00 Page 39 1 ownership at that point? 2 MR. RUTHER: Right. When you go into phase E 3 III today, there's that entrance for structured 4 parking. It actually circles around in there, 5 circulated in there, and then came back out into this 6 building for parking and then exiting. 7 MR. PETERSON: All of their parking flowed s 3 8 through phase III into their parking structure. 9 MR. WEBER: Right, which is why that 1.0 entrance is on that side right now. 11 MR. PETERSON: Exactly correct. And so 12 we've (inaudible). We're keeping our parking separate S 13 for the hotel. 14 MR. AASLAND: Jay, do you have any other t 15 items that you'd like to present? 16 MR. PETERSON: No, I think that's I'd be 17 happy to answer any questions. 18 (Inaudible discussion) 19 MR. AASLAND: Okay, if you could identify 20 yourselves for the microphone so that we can keep a 21 record, please. 22 MS. SCALPELLA: My name is Gwen Scalpella. 23 I'm a part-time resident and I'm also president of the 24 homeowners association over there. And I believe I 25 spoke to this body back in December, having received PEC 2/28/00 Page 40 1 notice of the final meeting of the PEC by accident. r 2 It's the only notice we've ever received. So although 3 we've taken some shots for being late in the game, I 4 apologize, but we have gotten no notice of any of 5 this. 6 You asked about how high the three and a k 7 half foot encroachment into the four foot 8 encroachment into the setback was. And you were told 9 the answer you got was three stories. And I'd like 10 to take issue with that, quite frankly. 11 When you start counting at zero and your 12 numbers go from zero, one, one and a half, two, you 13 get at least four. On the south wing of this 14 building, zero, if I read the plans correctly, and I 1.5 may be wrong, level zero is lobby, level one I think 16 is rooms, then they've got another one and a half and 17 a level two. And I believe the first group setback on 18 this south wing of the building on Vail Road is the 19 next level up. So that tells me that we've got four 20 full facade levels, if I'm counting correctly, that 21 are into the 20-foot setback that the council has 22 approved. 23 On the north side or on the north wing, if 24 you will, on Vail Road, if we count the same way, I 25 believe before you get your first roofline setback, PEC 2/28/00 Page 41 } 1 you have level zero, one, one and a half, two and 2 three. Then you have two more levels which are set 3 back which gives you seven stories in the north wing 4 on Vail Road, six stories in the south wing. But 5 those that are not set back are not zero, one, one 6 and a half, two, four stories and five stories, I 7 believe, on the two sites. 8 We have to count the levels, and you have to 9 start with zero. And that makes it trouble when we 10 start counting zero. 11 MR. AASLAND: Do you have additional things 12 that you'd like to talk about, or do you want would 13 you like them to address that with you, or how would 14 you like to do that? 15 MS. SCALPELLA: I'd like a response. If I'm 16 counting correctly, I think Mr. Peterson's entitled to 17 tell me that I'm counting incorrectly. I studied 18 these plans and tried very hard to count. And if I'm 19 counting them wrong, I think it's only fair that he 20 rebut. 21 MR. AASLAND: Okay. Jay or Tim, could you 22 please help us with that, please. 23 MR. LOSA: We've got this is the west 24 elevation from Vail Road. We've got I believe 25 George is counting here. We've got one story which is PEC 2/28/00 Page 42 1 our lobby, two stories, the balcony, three stories if 2 we count windows. Three stories and then 3 MR. AASLAND: (Inaudible) 4 MR. LOSA: Excuse me? 5 MR. AASLAND: You have additional 6 (inaudible). 7 MR. RUTHER: Yes, which the Vail Village 8 master plan talks to that, however. The Vail Village 9 master plans talks to the stories of the building 5 10 (inaudible). So it says three stories plus a roof, 11 four stories plus a roof, five stories plus a roof. 12 It doesn't imply that to get to that service story you 13 have a flat roof. f 14 MS. SCALPELLA: But the first story is a 15 double story too, so you really have to count that as 16 two. S. 17 MR. AASLAND: How high is the first story? 18 MR. LOSA: It's 20 feet floor to floor, and r 19 that's where we have put the employee housing. 20 MR. BERNHARDT: And the master plan does 21 call for a story equal to nine feet. 22 MR. LOSA: Yes, which is technically not 23 feasible. 24 MR. PETERSON: It never was possible. 25 MR. AASLAND: George, can you answer, we PEC 2/28/00 Page 43 1 dealt with this a few years ago on the Lions Head 2 master plan. And when we did that, we talked about a 3 higher floor to floor on the first story. Is that 4 applicable to the Vail Village or how could you 5 just stress that maybe? j 6 MR. RUTHER: In the Lions Head redevelopment 7 master plan, we identified because of changing trends 3 8 and construction and hotel properties, I believe the 9 floor to floor is ten six or less feet floor to floor. 10 MR. AASLAND: That's the minimum or maximum? 11 MR. RUTHER: Well, that's maximum. That's 12 how you come up with an 82-foot overall building 13 height. 14 MR. AASLAND: Was part of that process that 15 we talked about a higher floor to~floor on the first 16 level? 17 MR. RUTHER: It wasn't S 18 MR. AASLAND: Yeah, we did. 19 MR. RUTHER: I'm not aware of it. If you 20 did, you did, but I'm not aware of that. 21 MR. AASLAND: Is that applicable at all to 22 this? 23 MR. RUTHER: That applies to Lions Head. 24 MR. AASLAND: Okay. So that wouldn't be 25 applicable to this then? PEC 2/28/00 Page 44 1 MR. RUTHER: No. 2 MR. LOSA: Retail, restaurant, hotel lobby, t 3 it's not salable unless you've got at least a ten foot 4 ceiling. And that's an absolute minimum. 5 MR. PETERSON: When you look in hotel 6 lobbies, they may be 14 feet, 15 feet, it's certainly 7 something that you see all the time. And that's what 8 the Lions Head master plan has been updated. The Vail 9 Village master plan has not be updated for those 10 things. But you will not see major hotels built with z 11 a ceiling (inaudible). 12 MR. AASLAND: So can you just address this 13 one more time with the stories. So can you talk what 14 you feel are your stories, and could you maybe say how 15 you feel about that? 16 MR. PETERSON: I would say what she's 17 saying. What we've got is we were thinking that 18 first story is 20 feet floor to floor, so you have a 19 fair amount of structure. There's probably, what, an 20 18-foot ceiling or 17-foot ceiling. 21 MR. LOSA: Seventeen foot. 22 MR. PETERSON: Seventeen-foot ceiling. And ;t 23 if you take out the structure, we've divided that into 24 two floors. We've taken ceiling footage in the office 25 areas, not in the lobby area, and we've just and j PEC 2/28/00 Page 45 1 we've made that into an additional floor. We needed a 2 little bit more height because of the structure to get 3 two floors out of what this space was, 20 foot floor 4 to floor. 5 But, once again, we're both right. I mean 6 she's not incorrect when she says now in certain areas 7 on this, if you count floors or count windows, we'd 8 have an additional floor in this office area. In the 9 front it does not read that way. You know, because 10 the lobby is what you see in the front. 11 MS. SCALPELLA: (Inaudible) And you've got 12 one, two, three, four levels above that roof setback 13 area. We counted zero, that's five. The first floor 14 level has always been counted as you know, it's 15 always been two. So it depends on how you want to } 16 count. If you count the equivalent master plan 17 building floor to floor height levels, your intrusion 18 into the setback is four stories. 19 MS. GOLDEN: So that's your objection is 20 that this (inaudible). If it wasn't in the setback 21 area 22 MS. SCALPELLA: What I was trying to do is I 23 was trying to make a point of clarification. I took y 24 issue with what it sounds like a little bit of a de 25 minimus response to the question. A question was PEC 2/28/00 Page 46 1 asked: How many stories is this intrusion into the 2 setback? And the answer was three. To me that was a 3 little bit of an unfair answer because in cases 4 relative to building heights, it's four any way you 5 count it. And I wanted to make that point. 6 MR. PETERSON: Okay, so we have 36 square 7 feet in that one little area. In the middle we only 8 really have three floors, one of which is almost a 9 double story. This is our lobby.area. But you're 10 right, in that one little corner which is 36 square 11 feet if it's multiplied by four, that gives you an 12 accurate 13 MR. WEBER: There's no floor level on this 14 lower level, though. j 15 MR. LOSA: No. You are 90 percent or-,.70 16 percent over. 17 MR. WEBER: It's just that structure of the 3 18 apportioned share. 19 (Inaudible discussion) 20 MR. PETERSON: Actually in the setback that 21 we do have', isn't there three floors in that setback 22 area? 23 MR. LOSA: Well, no, this is setback so that 24 is not in the setback. 25 MR. PETERSON: So it is over three floors. PEC 2/28/00 Page 47 1 It's two floors in the setback because the 2 portecochere is in the setback, and this top story 3 because it's in the roof is a setback. 4 MR. WEBER: This half level is not in the 5 setback either because that's part of the portecochere 6 as well, correct? 7 MR. PETERSON: That's right. 8 MR. WEBER: So really it's 36 square feet 9 times two. 10 MR. AASLAND: Okay. 11 MR. PETERSON: This is getting ridiculous. 12 But a point of clarification, but in that area, 13 because it's this area right here that, as you can 14 see, this area is all open until the first two s 15 levels actually. But one level is open. 16 MR. AASLAND: Okay. Just to-keep this 17 moving, Jay, could you speak about this portion here. 18 MR. PETERSON: None of that portion is in 19 the setback. That's out of the setback. 20 MR. AASLAND: Is that the way you understood 21 it too? 22 MR. PETERSON: Yeah. All of the blue is out 23 of the setback: Our building starts back here. 24 MR. CAHILL: The blue is where you could go. 25 MR. PETERSON: The blue is where we could PEC 2/28/00 Page 48 1 go. And that's what we looked at doing is turning and 2 rotating the building (inaudible). So if we honored 3 the setback, we could do it that way. We felt that 4 this was, one again, in the underlying zone district, 5 the 20 foot is not a magic setback. And you can 6 present reasons why you are encroaching in certain Q 7 areas. We feel that the encroachment here is t 8 certainly valid tradeoff for all of that. And that is 9 in the underlying zone district. 10 MR. AASLAND: Do you have additional ^ 11 questions? 12 MR. SCAPELLO: (Inaudible) We reviewed at 13 the February quarterly meeting with the board of 14 directors where we stood, and they asked us to 15. represent them. And we..are here to (inaudible) the 16 subsequent sessions. 17 MR. AASLAND: Okay, so you're a homeowner, 18 and you're in this building over here? 19 MR. SCAPELLO: Uh-huh. Comments on two 20 points. First is the four-foot setback. Which of 21 these this one shows the employee housing, correct? j 22 MR. LOSA: Uh-huh. 23 MR. SCAPELLO: Employee housing is here, 24 four-foot setback is here, there is no impact on the 25 four-foot housing four-foot setback by the employee PEC 2/28/00 Page 49 1 housing. 2 MR. WEBER: Correct. 3 MR. LOSA: Well, where that space this is 4 the minimum distance that the town engineer has 5 allowed us for two way. This egress and this corner 6 is where we need our second egress on our safety 7 codes. If we start to push this back, we don't 8 maintain the integrity of our elevation, we don't 9 maintain our egress for this employee housing. s 10 MR. PETERSON: I'm aware of the employee 11 housing. Where is the second floor? What is this? 12 MR. AASLAND: Third floor. This is level 13 one and a half. 5 3 14 MR. PETERSON: What it is is when we met, 15 you featured all of this for the employee housing 16 because all of this had to do you started all of 17 this with the employee housing along with the setback. 18 Because the whole building in that area was 19 reconfigured. So it's not just the employee housing 20 that was redone. All of this stuff over the employee 21 housing also had to be reconfigured. 22 And so if somebody I mean to say that 23 this doesn't touch the employee housing and so 24 consequently we can't do that, number one is this is 25 the major amendment to the SDD and this is part of our PEC 2/28/00 Page 50 1 proposal so we have every right to ask for that. And x 2 so that's what we're doing. And the reason that we 3 started that is because of the employee housing along 4 with the requirement of that 20-foot setback also. 5 And, once again, I mean I think this stands 6 on its own. 7 MR. AASLAND: And under the PA zoning, 8 you're allowed to encroach if you can present 9 reasonable reasons why it should be, you're allowed to 10 encroach into say you were to do this in a variance r 11 procedure, you wouldn't even have to ask for a 3 12 variance to do that. 13 MR. PETERSON: That's exactly right. You 14 don't even have to show a variance under the 15 underlying zoning law. 16 MR. BERNHARDT: What is in these units? 17 MR. LOSA: These are fractional fee units on s 18 one and a half. X 19 (Inaudible discussion) 20 MR. AASLAND: Back to that, that actually 21 occurs on single family every zoning property in 22 town has allowed that. :f 23 (Inaudible discussion) 24 MR. AASLAND: I guess from the board's 25 standpoint, we're reviewed SDD, but if we reviewed a PEC 2/28/00 Page 51 1 single family residence or most any other property in 2 town, a balcony would be allowed by right. 3 MR. SCAPELLO: What we have here, however, 4 is the approval that was granted by the council of 96 5 hotel units. We now have 99 hotel units. So I don't 6 see where these three additional feet are preventing t 7 the developer from providing the 38 employee housing 8 units without going into the 20-foot setback. 5 9 I see it as a separate incremental request 10 beyond responding to the 38 employee housing units. > 11 MR. RUTHER: Galen, if I can respond to 12 that. The council did approve 96 accommodation units 13 on the property and required a 20-foot setback along { >f 14 the property line. That was at second reading of the 15 ordinance. The applicant was asked: What is the 16 impact of maintaining the 20-foot setback on the fi 17 property? The applicant guessed it was three 18 accommodation units, so we said three accommodation 19 units. 20 Obviously from this plan, the applicant was 21 incorrect in his speculation that it was three 22 accommodation units and, in fact, it could maintain or 23 substantially maintain the 20-foot setback without 24 losing any accommodation units. I don't know if the 25 council would have approved 99 that way or not. I PEC 2/28/00 Page 52 E 1 think it's up to them. 2 But I think the point to consider here is 3 the applicant was asked at a public hearing: How many 4 hotel rooms are you going to lose? They estimated 5 three accommodation units. Three accommodation units 6 went into the ordinance that way. 7 Just as the applicants indicated to you i 8 there will be they're proposing a maximum building 9 height of an additional three and a half feet; 10 however, with additional study, I don't think they're s 11 going to make the same mistake again and say, yeah, we 12 can do it at 18 inches and realize we can't do it at 3 13 18 inches and they need 20 inches to do it. So I 14 think what they're saying is the same thing they said 8 15 at the meeting here, yes, we're going to lose three. 16 Obviously they did not need to lose an entire three 17 accommodation units with the intent of the setback on 18 the building. 19 MR. PETERSON: What they did was I mean 20 it's not simply we thought it would be just a 21 simple matter of just lobbing off the building. And 22 we did not do that. We went back in and redesigned 23 all of those floors after we lost 1,200 square feet of 24 GRFA, reconfigured, lost two keys, actually the first 25 of three keys. They came out of not of hotel rooms PEC 2/28/00 Page 53 1 which is a positive thing for the town; they came out 2 of the fractional fee. 3 MR. RUTHER: But consideration that also 4 came up at the council level very early on in this 5 project was there was a question as to the incremental 6 increase and the number of accommodation units that 7 this hotel project was provided. I think there's 76 8 hotels on the site today. This will provide an 9 additional 23 accommodation units. Obviously there's f 10 a fractional fee component. 11 If I recall correctly, the council member 12 brought that up as a concern. Specifically wanted to 13 see more accommodation units on the property. 14 MR. SCAPELLO: My whole point on this is the 3 15 setback. -The intrusion into the setback is not 16 necessary to meet the 38 employee housing units 17 because it can be done by rebalancing the additional 18 three hotel units that are being requested. 19 MR. AASLAND: Fractional fee units. 20 MR. SCAPELLO: No, additional three hotel 21 units. 22 MR. AASLAND: Okay. 23 MR. SCAPELLO: The second point is the 24 parking. The number of additional units that they've 25 added and the employee housing units, and there is no PEC 2/28/00 Page 54 1 increase in the parking spaces allowed for employee 2 housing. 3 MR. AASLAND: Is that true, Jay? 5 4 MR. PETERSON: Yes. What it is George, 5 do you want to respond? 6 MR. RUTHER: If you turn in your attachments 7 to the parking analysis we provided. As you're all 8 aware, parking in the town of Vail is proportioned t 9 based upon the square footage of the uses being 10 proposed in the building. In the parking square 11 footages that the code requires, it assumes parking 12 spaces for not only the guests for the users of that 13 space, but it also takes into consideration the 14 employees that are either housekeepers for the .15 accommodation units, waiters, waitresses, hostess, 16 chefs in a restaurant or cashiers and clerks in retail 17 spaces. So it takes that into account in the parking 18 numbers. 19 On attachment I, when we went through these 20 numbers and looked at the employee housing that was 21 being provided on site, the original employee housing 22 required (inaudible). In looking at the parking 23 requirements that are proposed, it does not 24 contemplate that employee housing units are located at 25 the same site as the employee locating or where PEC 2/28/00 Page 55 1 they're working. So when it takes into consideration 2 drive-in parking, in the numbers already for parking 3 at the restaurant, for example, parking is also 4 considered not only for guests but for employees of 5 the restaurant. 6 With the employee housing units being on r j 7 site, we did not believe it was appropriate to require 8 an additional parking requirement for the employee 9 housing units that are on the same site as the 10 location that the employees go to work. Essentially 11 we thought it's double dipping the developer or the 12 applicant for parking spaces. It's not like I'm going 13 to leave the restaurant and go from one parking space 14 and move my car to the one next door. 15 MR. WEBER: Or, more importantly, you're not 16 going to live there and not work at the hotel. 17 MR. PETERSON: That's right. An issue was 18 raised by a gentleman earlier this afternoon, he said 19 well, what about the employee that can potentially go 20 to another job (inaudible). Once the employee is on 21 site, he lives there and his car is there all the j 22 time. He works eight or ten hours a day. There could 23 be another employee coming in behind him to take over 24 his function for the second shift, but his car is 25 still there, where if he's living off site, his car PEC 2/28/00 Page 56 1 would be potentially gone. 2 I guess there's a certain validity to that. a 3 But, once again, it is a matter of us controlling our j f 4 parking. We have met 100 percent of our parking 5 requirement with Vail, very few valet spaces. And 6 that could happen for the odd person, I would guess. 7 But most of the people that live here will probably be 8 working four hours at this hotel and probably work 9 less hours at another job because they are living 10 there in town. 11 Also, if it does become a problem, our 12 overall concern is the guest. The employees are 13 obviously important to us, but we can restrict the 14 fact that whether an employee can have a car or not if 15 he lives on site. There's very little reason for them 16 to have a car if they are on site. If we can control 17 the person that is going to be living in a facility 18 like this will be a person that has come to work for 19 us and our first six months, maybe a year, and then 20 when he's hopefully still with us, he will probably 21 get other housing and live elsewhere. And then the 22 next wave of transient employees would come and stay 23 in this type of a facility. 24 And I think it's easily controlled. That's 25 a point to ponder, but I guess that could happen in PEC 2/28/00 Page 57 S 1 all facilities when you have employees. They come and 2 they go to work at your facility, they park there, 3 they go to a different job, their car is still there 4 potentially. If they're still in town, I don't think 5 they're going to move their car. But also when that 6 person is there during the day, at nighttime if f 7 somebody else if we have a problem with parking, it 8 will obviously be at night at that point. And the 3 9 parking structures in town are never full at night. 10 We should have a parking problem in town at night. 11 MR. RUTHER: I think a simple solution to 12 this is we can simply go to the applicant, simply go ' 13 back and add valet spaces to the parking structure. 14 It doesn't increase the capacity of parking on the 15 property. It doesn't change the parking structure 16 inside or configuration one bit. It just provides 17 MR. WEBER: Well, that's what my question 18 is. I think we saw an application with tandem 19 parking. t 20 MR. PETERSON: Yeah, we took out in this 21 proposal, what we also did is we redesigned our s 22 parking lot,.went down another half level and so we 23 were able to get rid of we do not have many valet 24 spaces left. And so technically you end up with a lot 25 more spaces. So we have plenty if anybody wants to PEC 2/28/00 Page 58 1 play that game, we can certainly play it as far as 2 valet spaces. Realistically they would never be used, 3 but we can mark them. It's just a matter of control. 4 The other thing is on this parking, 100 5 percent of our parking is located inside which the 6 parking ordinance gives you no credit for. And 7 typically in the wintertime here in a parking lot you 8 are going to lose I would guess 30, 40, 50 percent of 9 your parking because you don't have the stripes and 10 because of snow storage. A hundred percent of our 11 parking is usable 100 percent of the time so I think 12 we have plenty of parking, and if we have to provide 13 additional parking for a nonexistent problem, it's 14 ridiculous. 15 MR. SCAPELLO: There are two 16 interpretations, and both are extremes in this 17 situation but true. Including if the employee housing 18 is on site, then (inaudible). Clearly the employees 19 are working at the hotel, in the time during which 20 they are working is accounted for as (inaudible) the 21 way the hotel and service area hotel spaces versus 22 parking spaces are accounted for. 23 However, the truth is in between. They are 24 working approximately eight hours a day. There's 16 25 hours a day that they are residents, and that is not s PEC 2/28/00 Page 59 1 accounted for in the parking. I think you need to 2 address that because this may be the first time you 3 have seen this, and I think you will need to address 4 this in a way that sets the standards of how you're k } 5 going to address it in the future. 6 I don't think you can take either of the two 7 extremes. You have to account for the fact that they 8 are there 24 hours a day and only working eight or 9 nine. True, additional spaces are required. I don't 10 know how many. 11 MR. PETERSON: I disagree with that, but 12 we'll go ahead, if somebody would like us to, we will 13 certainly mark spaces on the map. 14 MR. LOSA: Only a portion of the employees 15 (inaudible). There are not three shifts for every 16 employee. 'j 17 MR. RUTHER: Is it physically possible to 18 show 38 more valet parking spaces? I believe it is. 19 MR. AASLAND: Actually I'd have a question 20 for you then in regard to that. Beings one of the 21 reasons that we're here is because the town council 22 requested I believe it was on approval that they come 23 back and ask for employee housing on the site, do you 24 think it's an unfair burden to not only have them put 25 employees on site, but the parking additionally to PEC 2/28/00 f Page 60 1 that, or do you think it's fair to have both? 2 MR. SCAPELLO: You cannot put employees on 3 the site and not give them any place to park. 4 MR. PETERSON: That's not true. We could 5 certainly not allow them to have cars. That's a { 6 simple solution. But if you want to live right in F 7 town, I mean it happens all the time. Most of the 8 employees that will be there would probably not have a 9 car anyway. So that is the simplest solution is if 10 that's required, that's something that we would do. 11 It seems ridiculous to make that requirement when 12 we're going to have a parking garage that's literally 13 going to be 50 percent empty. 14 MR. SCAPELLO: I think you could declare ,15 that and leave it up to council as to whether they.. 16 want to accept it. 17 MR. WEBER: It's not uncommon for businesses 18 in the Vail Village core to not provide parking. I 19 can think of lots of different 20 (Inaudible discussion) 21 MR. SCAPELLO: You need to address it. You 22 need to either say since no additional spaces are 23 provided, employee parking must be off site; or since 24 some level of employee parking is provided, how many 25 additional spaces are required. PEC 2/28/00 Page 61 1 MR. PETERSON: I think that's absolutely 2 correct. When we made the proposal for employee 3 housing units to the town council, I think I remember 4 specifically stating that there would not be y 5 additional parking places because of adding employee 6 housing to the site because they were already they 7 would be driving there anyway. There would be the 8 primary employees there. I just don't think it's 9 necessary. 10 And as part of our proposal, this is what 11 our proposal is, and you have every right to vote on 12 that in the SDD process. And you certainly have the 13 power to allow that to happen. Not only does it from 14 a legal standpoint, but from a practical standpoint, 15 it's absolutely valid. 16 MR. AASLAND: Actually you brought up a very 17 good point.' Do you have any other questions? 18 (Inaudible discussion) 19 MR. AASLAND: Yeah, we're doing public 20 comment right now. So if you'd like to say anything 21 in regard to this, please just come forward and 22 identify yourself. 23 Okay, do you want to identify yourself. 24 MS. MACKEY: My name is Annette Mackey. 25 MR. AASLAND: You're just supporting? PEC 2/28/00 Page 62 1 MS. MACKEY: Yes. 2 MR. AASLAND: Okay. With that, I think 3 MR. WEBER: Galen, there's additional public x 4 comment. 5 MR. AASLAND: Oh, I'm sorry, I'm sorry. 6 Certainly. 7 MR. JENSEN: For the record, my name is Wes 8 Jensen. I'm with Mountain Air Properties, 9 Incorporated. It's an exclusive managing agent for 10 Mountain Owners which is the proud owner of,17,644 11 square feet of Gateway. We probably known to this man 12 as the white elephant, among other things. 13 I'm not here today also we are the 14 majority owner of the Gateway building since it is all 15 the majority condo owner. I'm not here to speak or 16 represent what the residential condo owners have 17 identified as their own issues. I am here to simply 18 state for the commercial space how we feel about these 19 particular issues that are on the table here today. 20 I praise their efforts here at I think 21 this is a great trio for this work of encroachment as 22 opposed to doing what they could do as a solution. 23 Because the commercial spaces will have little if any 24 view once this building is done. But the views are 25 not issue. View for our commercial space is really PEC 2/28/00 Page 63 1 do not take on the nature that is an issue with us. 2 We're really more concerned about seeing 3 this project get developed and have the synergy of the 4 hotel with the commercial spaces that are there. The 5 signs in these spaces up here in this corner would 6 definitely impact us in this blue-shaded area if it 7 were built on it as they could be allowed to do. So I 8 think this is a great tradeoff. I think it's 9 substantial, and I think it's acceptable. 10 As I said, we have no issues with height 11 from the commercial spaces' standpoint. So those are 12 my brief comments. I think you should at least note 13 that part of the Gateway building is supportive. 14 MR. AASLAND: Great. Thank you very much 15 for coming in. Chuck, do you - 16 MR. OGILBY: No. 17 MR. AASLAND: Okay, if there'.s no additional 18 public comments, I think we'll take about five 19 minutes. Let's take five minutes. 20 (Pause) 21 MR. AASLAND: Okay, we're going to go back 22 on the record, please. We'd like to go back on the 23 record, please. Okay, we're going to go back and go 24 to commissioner comments and questions next. Chas, 25 did you want to say something first? PEC 2/28/00 Page 64 1 MR. BERNHARDT: Sure. In trying to learn 2 more about this whole process going on here, I have 3 been in communication with the Gateways representative 4 and which Jay has already alluded to. And I got some 5 of my information so I could get more background 6 informational stuff. 7 I'm not using any of that in my discussions. 8 I'm just using the proposal or this packet put 9 together by George. 10 MR. AASLAND: Okay. If we can go to 11 commissioner comments and questions, let's go to Doug 12 first, please. t 13 Oh, wait, start on the other side with Tom. 14 I'm sorry. It's important to alternate. 15 MR. CAHILL: I'll pass the table to Tom 16 again. 17 MR. WEBER: Thanks. I guess I really have 18 too many points, and I'll try to address the public 19 comment as well. First of all, as I stated before, 20 I've been in.favor of this project in that I've also 21 been in favor of the deviation from the master plan, 22 specifically in regard to the additional accommodation 23 units that are being placed on this site which are 24 much needed in a town which I see as a deficit in the 25 town. And so I believe that those are outweighed, PEC 2/28/00 Page 65 si 1 although they're not a given. And I think we've had 2 some give and take with these guys so far. 3 In addition, I do think that this 4 application is a lot better than the previous one that 5 frankly I approved. In fact, I approved a much larger 6 encroachment on that setback prior, and this one is 7 much better. 8 And really the reason why I did approve the 9 larger setback is really to be more in conformance 10 with the buildings on each side in terms.of their 11 encroachment on that street. And just in terms of 12 street scape architecture, it makes more sense to try 13 to line up with the buildings next to you. 14 But I do think that this application is 15 better. I also think that they've demonstrated that 16 vehicular access can be accommodated better with the 17 addition of that left turn lane. I haven't seen that 18 drawn on any plans before, but I think that that is j 19 was an element that I was concerned with before, and I 20 definitely like seeing that on there. 21 I'm also very much in favor of having the 22 EHUs on site. I actually at a prior meeting that I 23 would be in favor of actually adding an entire floor 24 to get those EHUs on site because I felt like that was 25 such an important component. PEC 2/28/00 Page 66 1 I think the three foot encroachment that 2 they're proposing now is doesn't bother me that 3 much. And I would really be concerned with, I guess 4 how should I say this deviating from really what 5 needs to be quality hotel bedrooms and trying to stick f 6 these guys to a smaller floor to floor height. I 7 definitely wouldn't want to try to have these guys 8 squeeze six or twelve inches out of it because I think 9 that's probably the same hole that other developers. 10 fell into in the '70s and '80.s when they built their f 11 hotel rooms which are frankly grossly outdated now. 12 And I'm also very much in support with the 13 addition of the AUs, as I've said. That's really the 14 main benefit of this project are those accommodation 15 units. And frankly if they could add three or four 16 more, I'd still be in favor of it. 17 And in terms of the parking, I can see both 18 sides of the argument. I could also argue that most 19 of the employees that are going to be working in this 20 hotel frankly don't have a car. And I do have 21 firsthand knowledge of this in that I live around 22 people who work in this hotel. Especially if they're 23 going to live in you know, if they're going to get 24 such a great unit anyway, I don't see why they'd need 25 a car. And it's certainly within the developer's best PEC 2/28/00 Page 67 1 interest to keep parking clear for really the guests, 2 which is what it's needed for. 3 And so I guess I am in favor of the 4 application as well as the findings as stated by the 5 staff. 6 MR. AASLAND: Doug, please. 7 MR. CAHILL: All right. Start out with 8 thanking George for all the work he's put into this 9 and the efficient use of so much paper. 10 Yeah, going through the list and starting 11 with the building height, it was real interesting 12 looking at those 184 plans. I hadn't seen those 13 before, and that comes right in at the same height in 14 '84. 15 The only issue I really have with the 16 building was, you know, which worried me from the- 17 beginning was just the bulk and mass on, you know, 18 Vail Road itself. Just creating a cavern in there. 19 And I had an issue with that third lane, and those 20 have been addressed. And that's setback, that's great 21 to have that setback come out within the 20 feet. And 22 that small three and half foot out of the corner, no 23 matter how tall it is, just doesn't make any 24 difference. I think you want to.keep the integrity of 25 the building. PEC 2/28/00 Page 68 1 I think Jay mentioned something about it had 2 to-do with the underground stuff too. And I think I'm 3 very comfortable with whatever you can go right up 4 to the front underground by keeping the setback. If 5 you need an extra parking space underground, I'm all 6 in favor of going into the setback underground. So 7 the three-foot setback is not a problem at all. 8 Overall square footage, I think there was a 9 small increase in square footage overall from the last 10 proposal. And due to the employee housing, I think 11 that's fantastic, get that employee housing in there 5 12 and unfortunately that may put the height again up 13 that three and a half feet. But I think you're doing Y 14 due diligence in trying to keep that three and a half 15 foot at a maximum and, as Tom said, keep the integrity 16 of the interior of. the building. I think you've come 17 this far, and you're still working on that portion; 18 you want to make it a good project so stay with that. 19 Parking numbers. Parking numbers is a wash, 5 20 I think. You know, the total number of parking spaces 21 is 376 or whatever versus 387. Those numbers are 22 huge. I don't know what parking structure before, 23 other than the Vail and the Lions Head parking 24 structures. And dealing with the parking issues, the 25 research going on, I think we're very ample in PEC 2/28/00 Page 69 1 parking. We've got plenty of parking for the project. 2 And if it does become a problem, the 3 instance of having employees park outside or 4 otherwise, you know, those can be handled. I don't 5 think you're going to run into a problem personally. 6 But there are instance where, I think, the Sunbird 7 itself, you know, for Vail project, there's no parking 8 as an employee unit. And those employee units don't 9 have parking on site either, and it's handled. 10 The conditions, we've got quite a long list 11 of conditions. And I hope you agree with all those 12 conditions, and those are part of it. Do you have any 13 questions against any of those conditions? 14 MR. PETERSON: No, no. Actually the list 15 has gone down a little bit. But most-of those 16 conditions when you read through them really have more 17 to do with just how we go from point A to point B to 18 get our building permit. 19 And on any project that is approved whether 20 it's an SDD or you're specifically going through the 21 Design Review Board, you see a list of probably 15 22 conditions where they all have to do with basically 'j 23- engineered drawings, things like that, drainage, 24 things that just have to be we have to provide at 25 the building permit level or at TCO actually in some PEC 2/28/00 Page 70 1 cases. So even though the list seems long, and that f 2 bothered some people, almost all of them are simply 3 housekeeping matters and everybody we want to have 4 a complete list so everybody knew, everybody was on 5 the same page, what was expected prior to building 6 permit. 7 MR. CAHILL: Yeah, and the other 8 recommendation is you approach council too I don't 9 know if you have a rebuttal to each of those 10 conditions that would kind of help you out. 11 MR. PETERSON: I. think we explained it 12 several times. And actually there was just one member 13 of council that continually had questions about it, 14 saying there were'so many conditions you must not be t 15 ready to go yet. But, once again, if you start by 4 16 stacking the conditions, you can see what they are. 17 MR. CAHILL: Let's see, as we move on to the 18 conditional use permit for the fractional fee units, I 19 guess I'm in favor of warm beds. I think AUs you're 20 at 99 AUs and the fractional fee units, and I like the 21 idea of how they can transfer over, I believe, in the 22 summertime for use as convention space also to having 23 all within the building. 24 MR. PETERSON: Actually, the fees we'll sell 25 a certain number of weeks, basically the winter weeks. PEC 2/28/00 Page 71 1 There could be some prime summer weeks that get sold, 2 but on the whole there's going to be more weeks that 3 we keep than we sell. And we control them 100 4 percent, and they will operate then as part of the 5 hotel. 6 MR. CAHILL: Has that been done in other 7 places or 8 MR. PETERSON: I don't know. Not that I'm 9 aware of. Now typically what you'll see are weeks f 10 bundled. And you buy the. prime week and you get f 11 another week during the summer or the shoulder season, i 12 or you get one or two weeks and then you get a right 13 to make reservations for the other weeks, basically 14 first come, first served. And that's the way it is at 15 the Austria House, you know, your:typical project. 16 We feel it's very important because of the 17 conference facility, because it is much, much larger 18 than what just the AUs would dictate. But that we 19 have control of those rooms for the shoulder and the 20 summer seasons to be able to use our convention 21 facilities. And that's why we will own those weeks. 22 They will not be given to other people, nor will they 23 be committed to for any length of time because we want 24 that control. 25 MR. CAHILL: I think that's a great move. I PEC 2/28/00 Page 72 1 think that's about it. 2 MR. AASLAND: Okay, thank you. Before we go 3 to Chas, Tom, did you have one more thing? 4 MR. WEBER: No. 5 MR. AASLAND: Okay. Chas. 6 MR. BERNHARDT: As far as the parking goes, 7 based on the testimony of Johannes Faessler a few 5 8 months ago, another parking study, he had a lot of 9 extra parking and it doesn't appear that there's going 10 to be any problem in parking at all. 11 I think it's really creative the way you've 3 12 been able to stick the 20 housing in there. It's 13 basically unused space. And, George, this was 14 phenomenal, putting this whole thing together. It was 15 so much easier to understand. Had I been able to j 16 understand it as completely as I do now, I don't think 17 I would have voted for it last time. 18 As much as I think this is a great project 19 that needs to be developed, I'm really concerned about 20 the height restrictions. But I think it would be 21 foolish to deny approval of it now for an additional 22 three and a half feet for all the extra benefits that 23 we're getting. 24 The encroachment on the front, just for the 25 record, I had a project with an encroachment this big, PEC 2/28/00 Page 73 1 three inches by nine inches on a triangle that was 2 turned down in 1983 for effect. And I thought that 3 was nobody was served. And if the town council 4 still says 20 foot and you can squeeze that back, 5 terrific. But 36 square feet, I have a tough time for 6 all the benefits we're getting out of it now, I'd have 7 to say let's go for it. And if you can move it back, 3 8 if the town council says move it back, then I'm sure 9 you'll figure it,out. 10 MR. PETERSON: If I could make one comment, f 11 Chas, and I think Chas hit on the exact thing that I 12 think the board should be looking at. And that is is 13 the project as given, we have approval for it at the 14 town council level, now is the project better today .5 15 with the employee housing and with the three, and a 16 half feet maximum, in addition to that plus that minor 17 encroachment in exchange for the other, what is behind 18 the setback. That's the question. You were able to 19 get around that and look at that even though you said 20 well, I voted for it at the beginning. But is this 21 better than what's been approved, and you answered in 22 a positive way. And I think that is the question. 23 And I think that's the question to the town 24 council also. Isn't this better, not from day one, 25 not if you go back to day one, but from what the PEC 2/28/00 Page 74 1 approval where the approval currently is. And the 2 answer to that, you were able to do that. That's Y 3 exactly what the question is which took me two hours 4 to get to. 5 MR. AASLAND: Thank you. Diane. 6 MS. GOLDEN: Well, my answer to the question 7 is yes, it is a better product. I'm a huge proponent 8 of employee housing in town. I'm glad you were able 9 to do this on site. I think some of housing situation y 10 is going to be tough, having three people live in, kind 11 of a large room, you know. Maybe I'm old and 12 MR. WEBER: That happens all the time, by 13 the way. 14 MR. PETERSON: Usually four. 15 MS. GOLDEN: Well, I think there's going to. 16 have to be some monitoring. I can see some noise 17 levels getting kind of out of hand and stuff. So I 18 think there will have to be some sort of monitoring of 19 these employees. But they need to realize how lucky 20 they are to be living in the middle of town and 21 MR. PETERSON: I think that is true. Yeah, 22 and most of the there's two rooms that have three; 23 all the others are with just two. And you're right, I 24 mean it could take some, but if it does, it does. And 25 that is just something that we just internally have to PEC 2/28/00 Page 75 1 do. 2 MS. GOLDEN: I hope it doesn't hurt the rest 3 of the project, so, you know. 4 MR. PETERSON: It's not going to hurt the 5 rest of the project. We can control it, if we have 6 to. I just don't think we have to. I mean I don't 7 think it's going to be any problem. I'm excited about 8 it. 9 MS. GOLDEN: I am too. And I do think 10 there's a substantial tradeoff for the setback, the 36 11 square feet, given the rest of the building moving 12 back so I applaud that, that you were able to move 13 that back and make the whole entrance better. 14 And my question was the same as Doug's, that 15 you're agreeable to all 22 conditions,: and you've said 16 that. 17 And I think the height deviation, it won't 18 make that big of a deal to the overall project. And, 19 like you said, hopefully it won't be three and a half 20 feet and it will be smaller than that. 21 MR. PETERSON: That's my dream. 22 MS. GOLDEN: And the parking, that is an 23 incredible amount of parking. And I thank you for 24 providing that in town. And maybe in the future we'll 25 be able to use some of that parking. We'll come to PEC 2/28/00 Page 76 1 realize that the hotel doesn't need it all, and maybe 2 we can open it up to frontage road parking. 3 MR. PETERSON: Maybe so. I think we can 4 probably do that on Saturdays and Sundays as long as } 3 5 it doesn't affect the hotel. 6 MS. GOLDEN: Right. 7 MR. PETERSON: We're trying to accommodate 8 all the commercial too. And we'll just put in more of 9 a program where people can drive to the Vail Village 10 Inn and park to go shopping, and not just go to the 11 hotel but remember there's a lot of square footage on 12 the VVI site that nobody right now drives to. And i 13 potentially in the future they can. 14 MS. GOLDEN: That would be good to market it 15 that way. That's great... So that's all I have to say. 16 Thank you. t 17 MR. AASLAND: I'm going to speak a little 18 longer than my fellow commissioners because I'm going 19 to deal with some housekeeping issues. George, I want 20 again, as other commissioners said, I want to thank 21 you for the incredible amount of work that you've put 22 in and a really well organized memorandum. And I want 23 to thank the neighbors 24 MS. GOLDEN: I meant to say thank you. I'm 25 sorry. I didn't say that. Thank you, George. PEC 2/28/00 Page 77 1 MR. AASLAND: And I want to thank the t 2 neighbors for coming in because I think a lot of times j 3 we review projects, and we don't see adjacent } 4 neighbors. And this is a significant project. I 5 think everybody that sits on this board realizes that 6 it's going to affect adjacent properties, and I think 7 it's really wonderful that you come in and express 8 what you feel about it because I think we all take it 9 very seriously. 10 And I think the applicant has done a very 11 good job of explaining a very complicated project to 12 us. S 13 George, just so we have this in the record, 14 on this project, is there a codified in your 15 studies, is there a codified view corridor at all that 16 go okay. 17 And there was previous discussion through 18 the town council about paperwork and stuff. And have 19 those issues been resolved? 20 MR. RUTHER: Yes. 21 MR. AASLAND: One thing actually I would 22 like to see removed is I disagree with the town 23 council. I'd like to see the tower removed. I think 24 that adds unnecessary mass and bulk onto the 25 neighbors, and I would like to see that taken off. PEC 2/28/00 Page 78 1 And I would basically the way I see this 2 project, after really a lot of thorough review, I 3 think this proposal complies with the town master plan 4 and associated planning documents. And I think it's 5 important for us as a commission if we decide to 6 approve this to say that. 7 And I really sincerely believe that this 8 project has been reviewed in context with the 9 neighbors, and we've really given very serious 10 consideration to that. I do believe the town needs to 11 grow and change, and I think that this project is an 12 important part of that. 13 On the revised letter, I think attachment D, 14 that Zehern & Associates October 19th, the second page 15 of that, George, a question about that would be the 16 improvements that it talks about on the frontage road, 17 could you just is that an issue that's being 18 addressed through the town council, those issues, or 19 how is that being dealt with? Top paragraph on that 20 letter. 21 MR. RUTHER: Public transportations. 22 MR. AASLAND: No, above public 23 transportation. It is assumed that these items 24 specifically exclude, will be provided by another 25 entity. PEC 2/28/00 Page 79 1 MR. RUTHER: The runoff work. There you 2 will notice, Galen, under item number 7, condition 3 number 7 on page 5 4 MR. AASLAND: Okay. 5 MR. RUTHER: States that the developer meets 6 with the town staff to prepare a memorandum of 7 understanding outlining the responsibilities and 8 requirements of the required off-site improvements 9 prior to second reading of an ordinance approving the 10 major amendment.. That is something that's forthcoming 11 in working with the applicant. We're not sure whether 12 or not we're going to agree 100 percent on what the 13 applicant provides financially or is obligated to f 14 construct. 15 But what we do foresee is preparing for the 16 council, providing them with the information so they 17 can make the decision as to and I think what we're 18 talking about here is drainage and surface water 19 management on the site. I think Greg Hall, our town 20 engineer, public works director, has a slightly 21 different view than Tim Losa of Zehern & Associates. 22 But that's something that they can work out and then 23 let the council make the final determination since the 24 town's paying for it out of the town budget. 25 MR. AASLAND: Okay. So what I understand PEC 2/28/00 Page 80 1 from that is Tim's what it says in his letter is 2 being superseded by this condition number 7? 3 MR. RUTHER: What it will be is when we go 4 to the town council, we will provide them with the 5 memorandum which outlines all of the construction 6 responsibilities and obligations of this project. And 7 the final decision will be made by the town council as 8 to whether or not the applicant is responsible for 9 these surface water improvement or the Town of Vail is 10 responsible for this improvement. 11 We're still coming to terms on a portion of 12 the off-site improvements that deal with the frontage 13 road. There's a I don't want to say a 14 disagreement, but there's a difference of opinion on 15 exactly whose obligation that should or should not be. 16 You know, is it an existing problem that the town 17 needs to address and should address today, or is it 2 18 something that is a direct impact of the construction 19 of the hotel? And that's what we need to work 20 through. And, like I said, the council will make the 21 final determination as to whose obligation that 22 specific item is. 23 I believe everything else when it comes to 24 off-site improvements and public improvements is 25 agreed upon, mutually agreed upon between the town PEC 2/28/00 Page 81 1 staff and the applicant. And we're down to one issue. 2 MR. AASLAND: Another question for George a 3 would be, and it will kind of follow up to Diane's 4 question, about privacy and the EHUs. And that was 5 brought up when Stan Cope (phonetic) came in with the 6 athletic club. And has the staff ever identified any 7 position on that? Or the fact that they have just 8 provided the beds, is that what's sufficient for the 9 town ordinance? 10 MR. RUTHER: You will also notice under 11 conditions of approval under item well, it's in 12 here it's an item requiring a conditional use 13 permit to allow I'm sorry, it's item number 5, that 1.4 the developer receives a conditional use permit to 15 allow for the construction of type III employee 16 housing units on site. 17 We would like to see staff and we've 18 communicated this to the applicant, we'd like to see 19 additional information on the employee housing 20 component outside of just where the units are located, 21 like the provision of, you know, amenities, employee 22 lounges, meal programs, the parking issue that has 23 come up, those type of quality of life issues. 24 And that's why that conditional use permit 25 for the employee housing unit is not part of this PEC 2/28/00 Page 82 1 application today. We're waiting to see additional 2 information from the applicant. It may be, Galen, 3 that staff would recommend we see a few more 4 improvements provided for the employees on site. But 5 at this time we do not have the information to make 6 that determination. So we'll wait for that for a 7 future meeting and come back to the conditional use j 8 permit for that particular component of the project. 9 But the answer to your question is no, we do 10 not have a position on the employee housing unit 11 amenities or quality at this time. I would say we do 12 believe it is, like Chas, a very creative solution to 13 a design problem. And I think when we initially heard 14 the need to put employee housing units on the site, we 15 all envisioned what most of us did, and that.was that 16 we were just going to, you know, have to raise the 17 building and slide another floor in. In this case 18 that otherwise would have been void types of spaces in 19 the building has been put to even better use. 20 MR. AASLAND: Another question for George 21 would be: Where does it say that the FFUs can't be 22 sold in the summer, as George has described? Is that 23 part of the ordinance? 24 MR. PETERSON: Yeah, I think it actually 25 we can sell it was defined by the number of weeks PEC 2/28/00 Page 83 1 in the ordinance. I believe it was we can sell 28 2 weeks. I think, George, you had it put back in your 3 memo (inaudible). But if you sell 28 weeks, we had to 4 keep 24. We can sell no more than 28 weeks. And so 5 there may be some winter weeks that we don't sell, and 6 there may be some summer weeks that we do sell, July 7 potentially, something like that. 8 MR. RUTHER: In addition to that, the 9 applicant has a stack of paperwork they will need to 10 fill out and complete as part of the registration 11 requirements, both to comply with the Town of Vail's 12 requirement for integral ownership as well as the 13 state statutes for selling integral ownership real 14 estate in the state of Colorado. That will all be 15 defined in those documents and be in accordance with 16 the Town of Vail's regulations when it comes to 17 integral ownership marketing. 18 MR. AASLAND: Okay. One other item that I'd 19 like to address would be attachment E, as I see this, 20 the Gateway building is five stories. It is 21 nonconforming. And I think that affects my view 22 definitely affects my view on the height of this 23 building. 24 But I'd also like to address on page 12 25 where the building (inaudible) of the Vail Village PEC 2/28/00 Page 84 1 master plan is addressed in the staff memorandum. I'd 2 specifically like to address that in our approval. 3 Let's see, I agree with Diane and Chas in 4 regard to the setback. I appreciate the public 5 comment in regard to the several feet that that t 6 encroaches, but I think that the way it's been done is 7 I think is basically I think very fair to both the 8 town and the neighbors. And I like the way the 9 applicant's done that. 10 Let's see, in regard to the parking, my 11 feeling is that the applicant shouldn't be unfairly 12 burdened for having put employee housing units in the 13 building. I think if these employee housing units 14 were, in fact, not in the building, employee housing 15 was built in West Vail or East Vail, that the s 16 applicant wouldn't have to provide these units on 17 site. And I don't think we should heap on the 18 applicant everything in the world. I think there's 19 (end of tape 2) 20 On the finding you asked us to make, the 21 last sentence, it says lastly, public notice of this 22 public hearing has been sent. Do we exactly want to 23 word it like that? We haven't seen the envelopes go 24 out so do we want to say we believe that public 25 notices have been sent, or is that PEC 2/28/00 Page 85 1 MR. MOORHEAD: What you are doing is finding 2 making a finding based on the evidence that's been 3 presented. My understanding is that George Ruther has 4 made a presentation in regard to the notice, how it 5 was sent. So that would be an appropriate finding. 6 MR. AASLAND: Okay, thank you, Tom. 7 MR. MOORHEAD: If you believe George. f 8' MS. GOLDEN: Oh, well, therein lies the rub. 9 MR. AASLAND: Okay. With that,.what I 10 believe we're being asked to do is make a motion 11 actually two motions on this project. One for final 12 review of the major amendment and one for the 13 conditional use. I would suggest that we would add 14 the portions that say that we thoroughly reviewed 15 this,-the.finding, as we just stated on page 2, and 16 we've also got these other findings on page 4, 5 and 17 6. Let's see, and that we thoroughly reviewed the 18 deviation. 19 With that, does someone have a motion? 20 MR. WEBER: Mr. Chair, after thoroughly, I 21 guess, looking at the staff memorandum, I move that we 22 grant a recommendation for approval to the town 23 council for the major amendment to allow for the 24 proposed redevelopment of Vail Village Inn, phase IV, 25 within special development district number 6, in PEC 2/28/00 Page 86 1 accordance with the staff memorandum. 2 And the findings specifically on page 2 3 or excuse me, page 4 regarding the public notice, I F 4 would also like to add into my 5 MR. AASLAND: Do you want to say that whole 6 finding on page 4? 7 MR. WEBER: Exactly. The whole finding on { 8 page 4 as well as the conditions listed on page 4, 5 9 and 6 with the exception of condition number 19. 10 MR. AASLAND: You'd like to eliminate number r 11 19? 12 MR. WEBER: I would like to eliminate 19. 13 MS. GOLDEN: What page is that on? 14 MR. WEBER: On page 6. 15 MR. AASLAND: The tower amendment. 'S 16 MR. WEBER: Because I don't think that that 17 added bulk is needed, and that was kind of added not 18 by this board anyway, so . . 19 MR. AASLAND: Okay, we have a motion. Oh, 20 George. 21 MR. RUTHER: I'm sorry, you may want to 22 amend that condition 21 and 22 on page 7. 23 MR. WEBER: Oh, I'm sorry, I meant to talk 24 about all of the conditions, 1 through 22 with the 25 exception of number 19. PEC 2/28/00 Page 87 1 MR. RUTHER: Okay. 2 MR. AASLAND: We have a motion on the floor. 3 Do we have a second. 4 MR. CAHILL: Second. 5 MR. AASLAND: That's seconded by Doug. Do 6 we have further discussion? Chas. 7 MR. BERNHARDT: Yeah, I have further 8 discussion on it. I said to Jay, I think this is j 9 better than the last proposal. But I can't in good 10 conscious vote for it because I don't agree with the ' x 11 entire finding here because I think it still is a 12 violation of the master plan and I don't agree that 13 all the 14 MR. AASLAND: Is this the finding on page 4? 15 MR. BERNHARDT: Yes. And I don't believe 16 that all the deviations have been mitigated to my 17 satisfaction. So as far as discussion goes, that's 18 why I can't vote for it. j 19 MR. AASLAND: Okay. All right, is there any 20 further discussion? 21 Okay. There's been a motion on the floor 22 and it's been seconded. All those in favor? 23 SEVERAL VOICES: Aye. 24 MR. AASLAND: Opposed. 25 MR. BERNHARDT: Aye. PEC 2/28/00 a Page 88 1 MR. AASLAND: The motion carries four to 3 2 one, Chas Bernhardt opposed. And that is for the z 3 which one are we doing? We're doing the major 4 amendment. 5 Okay, the next item on the agenda would be 6 the conditional use. Do we have a motion on that, 7 please? 8 MR. CAHILL: Mr. Chairman, I recommend move 9 for request for a conditional use permit pursuant to 10 chapter 16 of the Town of Vail zoning regulations to 11 allow for the operational of a fractional fee club } 12 within the proposed Vail Plaza Hotel. The fractional 13 fee club will be comprised of 50 fractional fee club 14 units operated and managed by the owners of Vail Plaza 15 Hotel. And there's criteria and findings on page t 16 42 17 MR. PETERSON: 43. 18 MR. CAHILL: 44, 45. 19 MR. AASLAND: And, Doug, do you want to add t 20 that in accordance with the staff memorandum? 21 MR. CAHILL: In accordance with the staff 22 memorandum dated February 28th, 2000. 23 MR. AASLAND: We have a motion. Do we have 24 a second? 25 MR. WEBER: Second. PEC 2/28/00 A A I.Page 89 1 MR. AASLAND: Seconded by Tom. Further 2 discussion? All those in favor. 3 SEVERAL VOICES: Aye. 4 MR. AASLAND: All those opposed. 5 (No response) 6 MR. AASLAND: The motion carries five to 7 nothing. Thank you very much. And thank you, 8 everyone, for coming. 9 (Other unrelated matters were heard which 10 are not herein transcribed.) 11 12 k 13 s 14 Y 15 16 17 18 19 20 21 3 22 23 24 25 PEC 2/28/00 II 90 !I 1 C E R T I F I C A T E 2 3 I, Doris Harris, do hereby certify that I 4 prepared the foregoing transcript from a cassette tape 5 provided to me. I-certify that this transcript is I - 6 CUMplete and accurate to the best of my ability to 7 hear and understand the proceedings. 8 I further certify that I am not employed by 9 nor related to any parties herein and have no interest j 10 whatsoever in this matter. 11 Dated this 27th day of October, 2000. 12 13 14 - 15 16 Doris Harris Bruno Reporting Company 17 899 Logan Street, #208 Denver, Colorado 80203 18 303 831-1667 19 20 21 22 23 24 25 i Page I 1 2 3 f 4 5 PARTIAL TRANSCRIPT 6 OF 7 VAIL TOWN COUNCIL 8 April 4, 2000 9 10 11 12 regarding t 13 VAIL PLAZA HOTEL 14 15 16 f 17 18 19 20 21 22 23 24 25 3 Town 4/4/00 Page 2 1 THE MAYOR: Our third item on the agenda is 2 the first reading of ordinance number 4, series 2000, 3 repealing and reenacting ordinance number 1, series 4 2000, special development district number 6, Vail 5 Village Inn, phase IV, to allow for the construction 6 of the Vail Plaza Hotel. And I think we have George. 7 Before we start, I would like to make a 8 statement for the record. It has been implied 9 verbally before this council and in the form of 10 E-mails that I have a number of conflicts and, 11 therefore, should recuse myself from voting. Based on 12 Town of Vail code and Colorado law, no such conflicts 13 exist. Therefore, I can comment on the matters before 14 council, and I can cast my vote. Thank you. f 15 MR. SLIFER: Mr. Mayor, I also have a 16 statement for the record. In consideration of 17 ordinance number 4, approving the development plan, 18 and allowing the construction of the Vail Plaza Hotel, 19 an adjacent property owner in the Gateway building, 20 Charles Lipcon, has question whether or not I have 21 conflict on this item. I have no personal or private 22 interest in this matter which would influence my 23 decision. I have no conflict of interest under the 24 town laws or the laws of the state of Colorado. There 25 is no reason to remove myself from considering these Town 4/4/00 Page 3 1 matters. 2 MR. MOFFET: Mr. Chairman, I do not have a 3 conflict of interest under the laws of the Town of f 4 Vail or the State of Colorado on this matter. Hence, 5 I am free to do the job for which I was elected and 6 vote upon this matter. 3 7 THE MAYOR: George, do you have a statement? 8 MR. RUTHER: I have a statement. We are 9 back to the first reading of ordinance number 4, an 10 ordinance amending ordinance number 1, series of 2000, 11 to allow for the redevelopment of the Vail Plaza Hotel 12 in phase IV of the Vail Village Inn, special 13 development district. 14 Some quick background on how we got to this 15 meeting tonight. If you'll recall, on December 13th, 16 the Town of Vail planning and environmental commission 17 reviewed an application proposed for a major amendment 18 to special development district number 6. Their 19 recommendation of approval was forwarded to the town 20 council in the form of ordinance number 1, series of 3 21 2000. 22 In reviewing ordinance number 1, series of 3 23 2000, the Vail town council approved that ordinance 24 with the condition that the applicant come back to the 25 Town of Vail with an employee housing plan within 30 Town 4!4!00 Page 4 1 days of the adopted date of ordinance number 1. 2 In response to the applicant's employee 3 housing plan, some significant interior changes were 4 made to the hotel and the applicant was required to 5 resubmit their application to the planning and 6 environmental commission for reconsideration. On 7 February 28th of 2000, the planning and environmental 3 8 commission voted four to one to recommend approval of 9 the proposed major amendment to special development t r 10 district number 6 as well as to allow for a 11 conditional use permit to allow for the operation of a 12 fractional fee club on the phase IV development site 13 of special development district number 6, Vail Plaza 14 Hotel. 15 In making their recommendation to the town 16 council, the planning and environmental commission is 17 recommending 21 conditions of approval. Those x 18 conditions of approval are listed in ordinance number 19 4, series of 2000. 20 What I'd like to do now real quickly is just 21 go through some of the attachments you received in 22 your packets with regard to this item. Staff 23 forwarded to you another copy of the staff memorandum 24 that was presented to the planning and environmental 25 commission on the revised major amendment proposal Town 4/4/00 Page 5 1 dated February 28. Staff has included that in your 2 packet. 3 Additionally you also received in your 4 packet a copy of Vail Plaza Hotel revised plans dated 5 April 4th, 2000. Those are reductions of the plans we 6 are reviewing tonight and as addressed in ordinance 7 number 4, series of 2000. 8 If you'll recall, the applicant had a 9 requirement to provide employee housing units for a 10 minimum of 38 employees as part of this hotel 11 redevelopment. One of the desires of the town council 12 was to see that all or a portion of the employee 13 housing units could be located on site or in the 14 hotel. The applicant was able to go back in and 15 created.a design and floor plan layout and has been 16 able to provide deed restricted employee housing for 17 38 employees on site in the hotel. The impacts of 18 that change to the plan are listed in the memorandum 19 to the town council dated April 4th. 20 In the new proposal summary, you'll see 21 staff provided an analysis of comparison of what we're 22 calling the 1999 approval which you saw in ordinance 23 number 1 comparing that to the 2000 proposal. As you 24 go down the column comparing the '99 proposal to the 25 2000 proposal we're looking at today, you'll notice in Town 4/4/00 Page 6 1 bold we have placed some emphasis on the changes that 2 were made as a result of the employee housing units 3 provided on site. 4 I'm not going to go through those 5 individually unless you have any specific questions in 6 regard to the development standards proposed by the 7 applicant. We'd like to point out that of the 8 employee housing units, and I think that Tim Losa and 9 Jay Peterson have the plans with them and can point 10 out to you where the 18 employee housing units are 11 located in the building as well as point out to you 12 the location of the employee amenities and facilities { 13 that are being provided for the employees and 14 residents of the hotel. 15 I would like to point out that approximately 16 9,600 has been devoted to the employee housing units 17 and the amenities provided to the employees such as 18 employee lounges, employee cafeteria, employee locker 19 facilities, et cetera. Given the 38 employees and the 20 9,600 square feet that is devoted to them, 21 approximately 253 square feet of floor area is 22 provided per employee. The size of the employee 23 housing units on site, most of which are two bedroom 24 units, are roughly 400 square feet. 25 Just to real quickly go through the Town 4/4/00 Page 7 1 ordinance 2 THE MAYOR: (Inaudible) Is there any reason 3 that wasn't bolded out? 4 MR. RUTHER: No. There's no reason that 5 wasn't bolded out other than it was an oversight on my 6 part. I just did the math and it looks like there's a 7 reduction of approximately 1,000 square feet. There's 8 no reason other than the reduction was a result of, 9 again, reconfiguring the spaces providing for some 10 employee lounge, employee cafeteria area on the 11 conference level of the hotel. 12 THE MAYOR: Thank you. 13 MR. RUTHER: Returning to ordinance number 14 4, as much as it is very similar to what you have seen 15 in the form of ordinance number 1 of 2000, turn to 16 page 4, there's a change under density units per acre, 17 dwelling units, accommodation units, fractional fee h 18 club units. If you recall, the last application 19 approved by the Town of Vail allowed for 96 t 20 accommodation units on site, 48 fractional fee club 21 units and zero employee housing units. 22 As a result of reconfiguring spaces and 23 reorienting the square footage to the building, the t 24 applicant was able to gain back three of the 25 accommodation units that were lost as a result of Town 4/4/00 Page 8 1 moving the building back away from Vail Road to reduce 2 the encroachment into the setback along Vail Road. 3 Similarly, the fractional fee club units, the 4 applicant has taken what used to be two 2-level, 5 2-story fractional fee club units and combined them 6 into just one floor. So there is a net increase in 7 the number of fractional fee units, although the 8 square footage has not increased as a result. 9 Continuing down on the page, under setbacks, 10 you'll recall from your previous approval, the 11 requirement that the applicant move the building back 12 to the east along Vail Road to comply with the full 13 20-foot setback along Vail Road and getting the 14 employee housing units onto the site and providing 15 adequate turning radius access to the portcochere at 16 the front lobby. 17 The applicant is proposing to encroach four 18 feet into the Vail Road setback. The four-foot 19 encroachment is on the southwest corner of the 20 building with approximately 36 square feet of building 21 area in the setback. So the point being here, there 22 is a very minor encroachment into the setback on the s 23 southwest corner; however, in making the changes to 24 the reconfiguration of the space, the setback has been 25 increased as well. And, as a result, there is a net Town 4/4/00 Page 9 1 reduction to the amount of site coverage for this 2 building. 3 I'm going to ask Tim and Jay to quickly go 4 through the plans and highlight the areas on the plans 5 (inaudible) and highlight the areas where some of 6 these changes have resulted. The building height as a 7 result of adding the employee housing units to the 8 property, there is an increase of one foot to the 9 maximum height of the property or the maximum building 10 height is located. That portion of the building is 11 increasing by one foot. 12 You notice, I'm sure, in the whereas s 13 statements of this ordinance, staff refers to a two 14 foot of additional height increase that is on the r 15 portion of the building adjacent to and immediately z 16 south of the Gateway building. Section 5 of the staff 17 memorandum or, excuse me, of the ordinance contains 18 the conditions of approval. 19 There have been no significant changes to 20 the conditions of approval with the exception of 21 condition number 1, ordinance number 1, was deleted. 22 That was the condition that required the applicant to 23 prepare an employee housing plan. Now that they are 24 in compliance with that plan, it's no longer relevant 25 as part of this ordinance. Town 4/4/00 Page 10 f 1 You'll also recall when the planning 2 commission, town council, saw this previously in 3 ordinance number 1, the planning commission made a 4 similar recommendation to the town council. The town f 5 council recommended that the applicant reinstate the 6 condition, and the DRB look at providing their review 7 on the tower element atop the elevator tower. 8 And with that, I'm going to ask Jay and Tim s 9 if they could real quickly run through the floor plans 10 and highlight those areas where the employee housing 11 units have been added, kind of point out where 12 increases to the overall building height have been 13 proposed to get the 38 beds onto the site, and then 14 address the setback issue. 15 THE MAYOR: George, can I ask a quick 16 question in regard to the on our agenda item, { 17 (inaudible). The commission has recommended 21 18 conditions of approval. If we take out number 19, we 19 still come up with 23. Were there other conditions 20 other than the ones from the planning commission? 21 MR. RUTHER: Yes, we further clarified some 22 conditions of our public works department, but there 23 is nothing substantial. They're just clarifications 24 so we all know where we are going with this project. 25 MR. PETERSON: My name is Jay Peterson, and Town 4/4/00 Page II r 1 I represent the applicant in this matter, Daymer 2 Corporation. And Tim Lossa from Zern & Associates is 3 with me tonight and Waldir Prado from Daymer 4 Corporation is here. 5 I think George did a good job of going 6 through everything. And what we are doing tonight, of 7 course, is asking you to repeal an ordinance that it 8 took me three and a half years to get approved. But I 9 think this is a better project. 10 What I'd first like to address is the site 11 cover, the setback issue, because we did agree to a 12 20-foot setback along Vail Road. I'd ask Tim just to 13 hold up and I can explain to you exactly what that d 14 entails, hopefully anyway. 15 . It's probably better if I bring it forward. 16 Okay, the encroachment I'm talking about is this area 17 right here, 36 square feet. And the reason we can't 18 simply pull it back is because of our circulation into 19 the portcochere and the relationship of our egress 20 points into the parking garage. It just simply gets t 21 too tight. And so we would have to reconfigure the 22 roof and cock the ridge line making the building very 23 awkward. 24 In exchange for that, however, we pulled 25 this portion of the building back approximately 520 Town 4/4/00 Page 12 1 square feet, and that area opens up better to the 2 Gateway. I think the Gateway was very appreciative of 3 that. And the commercial owner came to the planning 4 commission meeting to support our project and thanked 5 us for doing that. 6 So we are asking to exchange 36 square feet 7 encroachment for this portion back 520 square feet. 8 We feel it is a better fit. Certainly the public 9 accommodation zone district now allows for us to do 10 something like that. It's certainly a public benefit. 11 The employee housing aspect of our proposal 12 is the first portion is located on level one. And 13 level one accommodates ten employee housing units, 14 approximately 380 to 400 square feet. They are 15 located in this area where we had the hotel rooms 16 actually, part of it, hotel rooms, we squeezed them in 17 pretty well actually so this becomes level one and we 18 have level one and a half. But it's in an area that 19 was basically just all space for offices. They all 20 have windows. They're all above grade, one level 21 above grade. There's also a lounge area located 22 adjacent to these ten units and so the employees have 23 an opportunity to go and sit in an area with friends 24 or whatever and congregate. 25 That is on level one. And then on level 1.5 f Town 4/4/00 Page 13 1 we have nine units. These are the same square 2 footage, and it's located in this is the North 3 Frontage Road. And once again we have a lounge area 4 for the employees for these nine units where they can 5 sit and watch TV and do whatever they want to do right 6 adjacent to those units. 7 On level minus two, we have what we refer to 8 as employee facilities. And they are made up of 9 women's locker room, men's locker room, women's 10 restroom, men's restroom, employee lounge where they 11 can sit and watch TV. There's also a cafeteria where 12 they can eat, there's vending machines, and 13 congregate. (Inaudible) 14 The way we have fit this into our building 15 is, and Tim can point out on the elevation exactly 16 where it happens, is that we've gone up an average of 17 21 inches in the building. t 18 The sixth floor which is actually the 19 tallest part of the building, it goes up 12 inches. 20 That's this portion here which is indicated as the 21 sixth floor. The fifth floor, the fifth floor was 2 22 this area, this area and this piece right here. It 23 goes up approximately 18 inches. The fourth floor 24 which is this piece, this small corner and this 3 25 corner, goes up 24 inches. The third floor goes up Town 4/4/00 Page 14 1 the most, and that's these two lower portions here, 2 and that goes up 30 inches. 3 By allowing us to go an average of 21 4 inches, not feet, inches, we get 38 beds in Vail 5 Village. So when you look at this tonight, remember r 6 how the vote tonight is not whether you are voting for 7 the project. We have a project. We are asking you to 8 repeal that project and allow us to go up this much, a 9 little over half an inch per employee. 10 Employee beds in Vail which we have 11 committed to are good. There's no question about it. 12 Rather than putting them down valley, putting them in 13 Vail is a great idea. Putting them in Vail Village or ' 14 putting them in Lions Head is magic. 15 You got me thinking a couple weeks ago, 16 Diana, when you said that there's not just one thing 3 17 wrong with Vail and why we are declining somewhat. 18 There's a lot of things. But certainly one of them is 19 the lack of people in our core areas. When we first 20 came to Vail, two things became very obvious to me. 21 Number one was none of us wore reading glasses. Today 22 everybody does. Kevin, you took yours off and so did 23 you, so did you, Chuck, but you all wear them and so 24 do I. Number two is when I first came here 25 (Inaudible, laughter) You don't yet, you're Town 4/4/00 Page 15 1 just blind. 2 MR. PETERSON: The second thing, however, is 3 that all of us used to live in town. You still do. I 4 don't anymore, and a lot of employees don't anymore. 5 And a lot of employees used to live in Vail Village. 6 I did. It was wonderful. And we've lost a lot of 7 that. 8 This isn't the magic pill that's going to 9 put that stuff back to Vail, but it's a start. And 10 it's not going to take just 38 beds to turn that 2 E 11 around. It's going to take a lot of beds, not in Vail 12 but in Vail Village and Lions Head. If we can get 13 some of those employees back in the Village, if we can 14 get several hundred back in Vail Village, which we can j. 15 do through this redevelopment process that's going to 16 go on in Lions Head and go on in this area and other 17 sites hopefully in Vail Village, we're going to get 18 some of that excitement back. 19 Now with employees, when they live in town, 20 in Vail Village, do you really think they're going to 21 get in their car and drive down to Edwards or Eagle 22 Vail to go to dinner? I don't think so. If they 23 lived in West Vail they might, though, because they 24 are probably going to have to get in their car to go t 25 to a restaurant unless they want to eat at the Half Town 4/4/00 Page 16 S 1 Moon Saloon. And at that point, maybe they will go to 2 Edwards. If they're in town, they can go to a bar. 3 We used to drink in town, and we never had to drive. 4 You can't do it anymore, though, you know, because you s 5 can't drink and drive. 6 All those things start to come back. 7 There's also a synergy that starts to happen when you 8 have a lot of people and a lot of locals in town. 9 They stay there, and all of a sudden what starts to 10 happen, I think some of their friends start coming f 11 back to Vail. They start to do things again. once 12 again, it doesn't take it's not going to happen 13 with 38, but 38 is a significant number and it's a 14 good start. Y, 15 So you think about voting, and this is. 16 mainly directed at the people that didn't vote for the 17 project, is that you're not voting against if you 18 vote no tonight, you're not going to stop the project 19 from going forward. We have a project, and it's a 20 good project. And I think even the people that voted 21 no on it were thinking it's probably a pretty good 22 project. But tonight to vote note, you're really F 23 voting against employee housing in Vail Village. 24 And you can say, you know, I cannot give up 25 that much height for an employee to have in the Vail Town 4/4/00 Page 17 1 Village, I think you can. I think it's good. And if :s 2 we can help every developer that comes in, I'm willing 3 to give you that much in height if you put an employee 4 bed in Vail Village or in Lions Head, I think he might 5 do it, because it can be done. And it's a good start 6 tonight. 7 So that's what the vote is about tonight. 8 It's not about our project any longer. It's really 9 about employee housing, not in Vail, but in a core 10 area. And that's all important to me. So you think 11 about it, even if you voted against the other project 12 or the first one we had. 13 Think hard because I don't know an argument 14 against what I just made. You may think of one, but 15 tell me because I thought long.and hard about it. I 16 think that's what the vote is about tonight. And, 17 Chuck, you were the one that started us thinking about 18 it. We would not have done it without that. But I 19 think it's good. 20 The planning commission allowed us three 21 feet. We made the commitment to do what we can to get 22 it down a little bit further, which we have done. We 23 would like to keep the three feet, but if you see fit 24 to cut us back to what our actual plan show, that's 25 fine. We can live with that. We did it by taking six } Town 4/4/00 Page 18 1 inches out of each hotel, each floor. That's how we 2 came up with it, just squeezed it a little bit. 3 We don't want to ruin our project by doing 4 it. We don't think we have at all. It makes it a 5 little bit tighter for us, but we can live with that. 6 It is a great proposal. 7 Five minutes before I started speaking, 8 about 15 now, I guess, or 20, but you voted for taking 9 hotel rooms out to give employee housing. Tough 10 decision. I share your concerns. That's a tough 11 decision. I'd have a tough time making the call, and .j 12 I don't know how I would vote. 13 You don't have to make that decision with 3 14 ours. We have not taken out any hotel rooms. We have 15 made our building more efficient, and we've added f 16 inches to the height, not feet. So the decision on 17 this one, I think, should be much easier. We are not 18 you are not being asked to make a decision on the 19 two most important things in Vail right now, hotel s t 20 rooms and employee housing units. I've given you 21 both. Thanks. 22 THE MAYOR: Thank you, Jay. Do we have any 23 comments? } 24 MS. NAVAS: I just want to clarify, George, 25 you have down here 18 employee housing in both the Town 4/4/00 Page 19 1 ordinance and on your sheet. And, Jay, you actually 2 said 19. 3 (Inaudible discussion) 4 MS. NAVAS: I have one other very brief 5 question. And Diana asked about this, and we're going 6 to talk about this employee housing zoning here a 7 little bit later this evening. This is referencing 8 type 3 EHUs and according to the chart, these EHUs may 9 be sold or transferred separately. I don't know if 10 that is a concern of this project or not. I'm not } 11 even sure in my own mind whether it is or not. I 12 guess I see this being rental units. I assume there's 13 a possibility that we may want a restriction that 14 prohibits them from being sold which doesn't exist if 15 they're classified as a type 3. r= 16 MR. RUTHER: If that's something you desire, 17 we can add that to the ordinance. The requirement of 18 the developer in this case was to provide 38 beds and 19 be restricted employee housing unit beds. They are 20 providing those. 21 If it's the council's preference to see that 22 those employee housing units remain under the 23 ownership of the hotel, which may be the best way to 24 address this, controlled by the hotel I would } 25 expect that's how the hotel will control that Town 4/4/00 Page 20 ' 1 anyway but we can put a further restriction outside 2 of what the type III employee housing unit 3 restrictions in our code currently allow. Essentially 4 we could say these units cannot be sold and are for 5 the use of the hotel. 6 MR. PETERSON: That's fine. We have no 7 problem with that. From a practical standpoint, that 8 has to happen. The hotel has to control the employee 9 housing units because if there's any noise problems or t 10 anything like that, you need the clout. And the hotel 11 has to have that clout so we'd be the owner of the 12 hotel would be the owner of the employee housing 13 units. 14 MS. NAVAS: Well, that was in my mind how I 15 envisioned it working. (Inaudible) 16 MR. PETERSON: That's fine. We would never 17 let it happen any other way. So that added 18 restriction is certainly okay with us. 19 MR. RUTHER: We can add that to the plan. 20 MS. NAVAS: Thank you. 21 THE MAYOR: Do we have any public comment on 22 this? 23 MR. LAMONT: Jim Lamont, East Village 24 Homeowners Association. Jay, you almost made me feel 25 warm and fuzzy, almost, almost. You know, this has y Town 4/4/00 Page 21 t 1 been a long road, and it's going to be even a longer 2 road, I'm afraid, from the judiciary side. 3 I'm pretty much of a mind that conditions 4 haven't changed, that the charter of the homeowners 5 association specifically says that we will be involved 6 in critiquing and opposing projects that don't meet e 7 the height requirement. And there's no stretch of 8 imagination where this comes close to meeting the 9 height requirement. 10 And it's been reinforced time and time 11 again, and the Vail master plan, and it's the process 12 we're concerned about. Both the SDD process which I 13 won't go into in any detail because those are long 14 established criticisms that we have about negotiated 15 :arrangements with zoning. But the height issue, if we 16 had gone through the process of changing the master 17 plan so that like properties would be treated 18 similarly, I think we would have been much more 19 humored by some of the proposals that are supportive, 20 some of the proposals that this particular project 21 represents. 22 We recognize the value of having hotel 23 rooms, but we disagree when a proposal causes such 24 consternation, even if it's from one person or a 25 couple of people who happen to own properties of high Town 4/4/00 Page 22 t 1 value that feel that they're going to be substantially 2 damaged. As you know, we proposed a way to sort of 3 mediate that. But the proposal to put housing on site f 4 basically killed that approach. I think we're 5 beginning to see what some of the consequences are for t 6 that. 3 7 The idea of having employees in town, we 8 fully support. The difficulty is that at who's 9 expense, in this case. If there had have been the 10 opportunity to come to a mediated settlement, we would 11 much have preferred that. Had we had master plan f 12 requirements that allowed standards and criteria to be 13 in place so height could legitimately be raised for 14 that, I would have felt much better. Had we had 15 standards to require affordable housing on similar f 16 kinds of projects that weren't SDDs, I would have been 17 much more favorably disposed to the project. 18 I think whenever a controversy of the nature 19 that is going to accompany this project for some time 20 to come, I think we have to look at the necessary 21 reform to our regulations and our planning processes 22 because in our estimation they're not working. Thank 23 you. f 24 THE MAYOR: Thank you. Anybody else? 25 MR. STAUFFER: Herman Stauffer, good evening Town 4/4/00 Page 23 1 again. I'm glad about the statements the three of you 2 read earlier before the meeting started. I think it 3 gives you an opportunity tonight to really step 4 forward in a cohesive way to show the public and the 5 town where your interests lie and how you support a 6 project like this. 7 Sybil, I have to agree with you, 8 unfortunately for the rest of you, that we've lost 9 some hotel units again tonight. And, therefore, it's 10 more important to approve this ordinance tonight to 11 really regain some of the hotel units we have lost, 12 plus the additional ones we're going to get. 13 It's so important to realize the 14 rejuvenation. You all talked about it, and that's the 15 first step. So I do not repeat what I said earlier in 16 meetings. But please realize you have an opportunity 17 here tonight to show what can be done and stand behind 18 together to bring this town forward to what it should 19 be into the new century, into the new 2000. Seize 20 this opportunity tonight. Be cohesive in your 21 decision, and support the project. Hopefully all of 22 you will vote for it. Thank you. 23 THE MAYOR: Any other comments? 24 MR. GRAMSHAMMER: Hello, everybody. I 25 haven't been here for a long time. But finally I'm Town 4/4/00 Page 24 1 here again. As you know, Vail is the place now that - 2 many places are going downhill, and that's the £ 3 problem. I just heard something about the ski rates 4 here. They want to have it in Beaver Creek because 5 Vail is not as good. 6 We have to have a place like this now. We 7 have to improve this town. Because if you don't, we 8 lose lots of people, I guarantee you. We have to work 9 on it that we get the people here. 10 And I think if we build this building and I 11 think it's approved already, I guess, but I would 12 think it's you have the 38 units for sleeping 13 there. I think this is very good. And I think the j 3 14 whole building looks good. 5 15 And I don't know, if somebody says it's a 16 couple of feet higher or lower, (inaudible), it 17 doesn't hurt anything. You got to look at that too, 18 that all the buildings are high enough too. Now why 19 couldn't that be like what it is, a couple of feet up 20 or down, it doesn't matter. This is my opinion. 21 You can always say yes, now you can do this 22 and you cannot do that, but I think you can easy 23 approve this and make sure that it's done because, 24 look, all these places are doing quite well. We need 25 more like this if you want to get better. And so I Town 4/4/00 Page 25 1 hope that you all approve of this and feel comfortable 2 that you do something which is good. If it would be 3 no good, I'd say, hey, forget it. But I don't think 4 it's going to hurt anything next to the highway there. 5 I think it fills a hole down in the town. I think 6 it's very good. 7 If you go up on the highway, they have these 8 big plates all over the places. Why do you have it? 9 So that the noise doesn't go in there. And that's not 10 only here, it's all over. You go to Europe, any place s 11 you want to go, you find this even here in Colorado. 12 What's wrong with it? Let them build this thing. I 13 think it's really important. 14 I hope you think about it and make sure that 15 this town gets better and..we be on top of it all the 16 way around. Because you have a beautiful town. 17 There's nobody can even say anything. If we start to 18 build our hotel rooms and everything up, we do a lot 19 better, and we need it. So thank you for listening. 20 THE MAYOR: Thank you. 21 MS. FERRY: Kay Ferry, the Merchants 22 Association. The Merchants Association has supported 23 this project since the beginning. We would have been 24 happier had it been bigger, but we're very happy that 25 there's employee housing in it. So I hope we would Town 4/4/00 Page 26 1 approve this tonight. 2 THE MAYOR: Thank you. 3 MR. STAUFFER: I'm Joe Stauffer, and I 4 understand that the building as proposed has already 5 been approved in two readings. So I'm not making any 6 comments about the building. I'm just making comments 7 about the employee housing. { 8 I think part of the reason of Vail's success 9 has been that we work and live together. And we have f 10 lost it over the years. And you may or may not think 11 that the employee has no impact on the economic 12 success of the Town of Vail. Well, let me tell you, 13 we make the money during the evening, at night we went 14 out to the bars and spent it when I was in my 15 twenties, and the employees still do that. And I bet 16 you every one of those 38 employees that's going to t } 17 live there is going to spend more money in town than I 18 do. t 19 And so I think that the impact, the economic 20 impact to the town is very positive. And I may be a 21 little bit on my soapbox when I say that the people t 22 that work for us should be able to live with us. And 23 if you approve those Trophy homes up there, you should 24 require, you should have an ordinance that requires 25 that the builder then build an employee housing unit Town 4/4/00 Page 27 1 in there if you approve the Trophy home. 2 Any future development, I urge you to have 3 ordinances that require that the people that work 4 there live there. And only then can we become a 5 viable community again with young kids, married 6 couples with children, and dogs around the street. 7 That's what we need here. f 8 THE MAYOR: Thank you, Joe. Any other 9 comments? 10 MR. MOFFET: Mr. Mayor, I move we repeal 11 ordinance number 1, series of 2000, and enact 12 ordinance number 4, series of 2000, adopting the 13 revised approved development plan for special 14 development district number 6, Vail Village Inn, phase 15. IV, to allow for the construction of the Vail Plaza 16 Hotel and setting forth excuse me, stop there. 17 With the added restriction that the employee housing 18 units remain rental units owned by the hotel. 19 MS. NAVAS: I'll second that. 20 THE MAYOR: We have a motion from Greg to 21 repeal ordinance number 1, series of 2000, and to 22 enact ordinance number 4, series of 2000, with changes f 23 as discussed. And a second from Sybill. Do we have 24 any further discussion? 25 MR. MOFFET: If I may, Mr. Mayor, I would Town 4/4/00 Page 28 1 like to note for the record that I find specific 2 compliance with the Vail Village master plan 3 3 objections 2.3, 2.5, 2.6, 5.1, and policies 2.3.1, 4 2.6.2 and 5.1.3. Furthermore, I would commend anyone 5 who feels that this project doesn't meet the master 6 plan to revisit Roman numeral VIII, section A, on the 7 subject of implementation. I'd read it into the 8 record, but I don't want to keep us here all night. 9 MR. OGILBY: I would again feel more 10 comfortable if on page 4 where we lay out the uses v 11 that go into this building, type 3 employee housing 12 units, it says 18. If we could add after that to f 13 provide 38 EHU beds to the total square footage 14 including common areas of the 9,000 whatever square 15 feet that all of us added up to. Would that be 16 acceptable? 17 MR. PETERSON: That's acceptable. And it's 18 already in the plans because the plans they're all 19 listed by George and those plans and the exhibits to 20 them have the square footages and the exact areas. 21 And so that is the submittal, and that's what we have 22 to provide. So you can put it in there. It's fine if 23 you add it. } 24 MR. MOFFET: I would amend my motion so 25 amended my motion. Town 4/4/00 Page 29 1 THE MAYOR: We have an amended motion and a 2 second to add language to page 4 (inaudible). 3 MR. OGILBY: I would just like to say thank 4 you for going back. And to me they could have easily 5 blown off this housing issue, and I know that created 6 a world of extra work, a lot of extra time, a lot of 7 extra money, and I would like to personally say thanks 8 for doing that. And to me, if we pass this tonight, 9 the standard has been set, and I hope that we as a s 10 council will take it forward into some kind of an 11 employee generation inclusionary zoning, whatever you 12 want to call that, for these kind of buildings 13 throughout the town. Because I, like Jay, I think we 14 have begun to revitalize the core of Vail, and I think 15 we need to put it into a package and make it legal so 16 that in the PA zone district we've created we don't 17 get into an argument with every project that comes 18 before us, but it's cut and dry as to what we expect 19 employee housing-wise. 20 THE MAYOR: Thank you, Chuck. 21 MS. NAVAS: Jay, I agree. I'm going to vote t 22 in favor of the ordinance for precisely those reasons 23 that you were speaking of. I voted in opposition the 24 first time. I realize you already have a project 25 whether I vote in favor or not, and I appreciate the Town 4/4/00 Page 30 1 improvements that have been made. I think it is an 2 improved project. 3 I thank you and also Chuck for taking such a 4 strong position on the housing, and I think you're in 5 great part responsible for getting us to this point. x 6 So having employees back in the Village is a very 7 strong positive of the project. And I voted against 8 it initially for the record because I felt the access 9 issues had not been adequately addressed and that they 10 could have been improved, not for any other reasons. 11 MR. FOLEY: Yes, Mr. Mayor. Jay, I'd love 12 to vote for your project, but the inclusion of the 13 employees units came at Chuck's insistence, and your 14 going back to do that was a great thing. We really do 15 need to recognize the employees; however, the benefit 3 16 to the entire community I do not feel the building of 17 this size, scope, height fits in with this site that 18 you're developing on. 19 I voted against the Austria Haus when it 20 first came along, and I was pleasantly surprised by 21 the result. And I'm hoping that this will happen with 22 your project as well. But at this time I just can't 23 see voting for the project. Hopefully, time will 24 prove me wrong again. 25 THE MAYOR: I appreciate the effort I think Town 4/4/00 Page 31 1 that the applicant has gone to over the last two or 2 three years in regard to that. I think that we need 3 to make a very positive statement as to where we're 4 headed. I think to get 38 employees in this town 5 (inaudible), but I think it is very, very positive. 6 We have spent a little time in Whistler f 7 (phonetic), and we noticed the energy, the liveliness 8 of the community was amazing and was something that we 9 experienced here years ago. And it was largely due to { 10 the fact that their employees live within the 11 community. They have impact on what goes on, their 12 liveliness, the energy that's there. And I think to 13 be making (inaudible) of something that would get 3 14 better as we move forward with having more employees 15 back in town, I think we are doing this community a t 16 great service. 17 I don't think it's a perfect project. If we 18 wait to make the perfect project, we wouldn't be 19 building projects. We need to make concessions here 20 and there, and I think the developer in this case, the 21 applicant has made appropriate moves in that 22 direction, and I think so have we. So I'm very, very 23 much in support of the strides that we're making. And 24 with that, I'll let other (inaudible). 25 Are there questions? Unless I will ask for Town 4/4/00 Page 32 1 a vote. All in favor? 2 SEVERAL VOICES: Aye. 3 THE MAYOR: Opposed? x 4 VOICES: Aye. 5 THE MAYOR: I'm also in favor. Thank you 6 very much. 7 MR. PETERSON: Thank you. 8 (Other unrelated matters were had which are 9 not herein transcribed.) 2 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Town 4/4/00 33 1 C E R T I F I C A T E 2 ' 3 I, Doris Harris, do hereby certify that I ' 4 prepared the foregoing transcript from a cassette tape 5 provided to me. I certify that this transcript is 6 c%amplete and accurate to the best of my ability to 7 hear and understand the proceedings. 8 I further certify that I am not =ILIPloyed by 9 nor related to any parties herein and have no interest 10 whatsoever in this matter. 11 Dated this 27th day of October, 2000. 12 13 14 15~ k~~WV 1/` vJ 16 Doris Harris Bruno Reporting CI-I«<rany 17 899 Logan Street Suite 208 18 Denver, Colorado 80203 303 831-1667 19 20 21 22 23 24 25 Page 1 1 2 3 4 5 PARTIAL TRANSCRIPT 6 OF 7 VAIL TOWN COUNCIL g May 2, 2000 9 10 11 - 12 regarding 13 VAIL PLAZA HOTEL 14 15 16 (Mr. Dunn representing Lipcon on tape 2 at 67) 17 18 19 20 21 22 3 23 24 25 Town 5/2/00 Page 2 t 1 (Other matters were heard which are not k 2 herein transcribed.) 3 THE MAYOR: The next item on the agenda, # 4 second reading of ordinance number 4, series of 2000, t f 5 an ordinance repealing ordinance number 1, series of s 6 2000 and to enact ordinance number 4, series of 2000, 7 adopting a revised approved development plan for 8 special development district number 6, Vail Village 9 Inn, phase IV, to allow for the construction of the 10 Vail Plaza Hotel. 11 The first reading on this was on 12 MR. RUTHER: It was back on April 4th, yes, 13 about a month ago. At that meeting after first 14 reading, if you'll recall, the council five-two to 15 approve your ordinance on first reading back on April 16 4th. 17 Just a quick refresher on how we got here 18 today, back on February 28th, the planning and 19 environmental commission reviewed the amended approved 20 development plan for the Vail Plaza Hotel. In their 21 review of the plan, they are recommending and have 22 recommended approval to the Vail town council of the t 23 proposed major amendment to special development 3 24 district number 6, the Vail Village Inn, and the 25 conditional use permit to allow for the operation of a Town 5/2/00 Page 3 1 fractional fee club on the WI site. Their vote and 2 their recommendation to you was (end of tape 1) 3 their recommendation to you, the town council or 4 the planning and environmental commission recommended 5 23 conditions of approval. 6 Those conditions of approval are listed in 7 the revised ordinance number 4, series of 2000. On x 3 8 first reading, if you recall back on April 4th, the 9 town council requested specifically that two sections 10 of this ordinance be amended prior to review here at 11 second reading. Those sections are listed on page 4 12 under section 4, density. } 13 Under type III employee housing units, the 14 language has been added 30 employee beds totaling 15 9,618 square feet of GRFA. There was a desire to see 16 it specifically indicated how many square feet of GRFA 17 or floor area in the building was to be allocated to 18 the employee housing use. And that has been added. 19 Staff will recommend, however, that we make s 20 a change to GRFA, not call it GRFA because not all of 21 the square footage is gross residential floor area. 22 There's a portion of it is that is common lobby and 23 common lunchroom and locker rooms for the employee 24 unit. So we changed that language from GRFA to just 25 9,618 square feet of floor area. Town 5/2/00 Page 4 1 MR. MOFFET: Where are you? 2 MR. RUTHER: I'm on page 4 in the middle 3 paragraph under density units per acre, type III 4 employee housing units. 5 MR. MOFFET: It would just be floor area. 6 MR. RUTHER: Correct, and we recommend that 7 the gross residential come off of there and it just be 8 floor area. 9 MR. MOFFET: It would just be floor area. 10 MR. RUTHER: Correct. It just makes it 11 clear. s 4 12 Further in section 5 under the condition 13 section of this ordinance, condition number 24, there 14 was a desire to see that condition added. And the 15 condition reads that the required type III be 16 restricted employee housing units not be eligible for 17 resale and that the units be owned and operated by.the 18 hotel, and that said ownership transfer with the deed 19 to the property. 20 The desire was to see currently a type 21 III employee housing unit could be sold separately or 22 individually on a particular piece of property. 23 Because these units are specifically tied to the 24 hotel, there was a desire to see that limitation 25 placed on the resale of the property. That condition Town 5/2/00 Page 5 1 has been added. 2 We would only suggest, in talking with the 3 applicant, that the last part of the sentence read: 4 The deed to the hotel property. Because there are 5 fractional fee club units on the property. There will 6 be separate deeds for the fractional fee club units. 7 And we just want it clear that the employee housing is 8 tied to the hotel specifically, not necessarily to the t 9 fractional 10 MR. MOFFET: Are you referring to 24? 11 MR. RUTHER: Yes. 12 MR. MOFFET: (Inaudible) 13 MR. RUTHER: I'm sorry, in your motion of L 14 approval at first reading, that language was to have 15 been added at second reading. So you discussed the 16 language, 17 you wanted a specific sentence added, but I believe 18 this 19 MR. MOFFET: Add the word "hotel property." 20 MR. RUTHER: And add the word "hotel 21 property," to the hotel property. 22 MR. MOFFET: Thank you. 23 MR. RUTHER: Lastly, I just want to point 24 out to you condition number 7, that developer meet 25 with the town staff to prepare a memorandum of Town 5/2/00 I Page 6 1 understanding outlining the responsibilities and 2 requirements of the required off-site improvements 3 prior to the second reading of an ordinance approving 4 this major amendment. 5 As you recall, there's a significant number x 6 of off-site improvements required of this project to 7 mitigate the development impact associated with the 8 project. We do have prepared an off-site improvement 9 plan. That plan was prepared in cooperation with Greg v 10 Hall and the town staff and the applicant. We're i 11 happy to go through that plan with you. f 12 Essentially what it does, again it outlines 13 the financial responsibilities of the drainage 14 improvement, light improvement, street improvements, f I15 et cetera, et cetera. Again, we have it. It will 16 become part of the record. I can run through this 17 quickly if you'd like. 18 The scale is pretty small to see from that 19 area. However, it just indicates beginning at this 20 point which is the driveway access down into the phase 21 III condominiums, all of the off-site improvements 22 including the improvements along the south frontage 23 road, Vail Road, those improvements in the south 24 frontage road itself, the median and when I say 25 improvements, we're talking road improvements, Town 5/2/00 Page 7 1 sidewalk improvements, landscaping, irrigation, 2 lighting, drainage, et cetera, these improvements 3 wrapping all the way around the property to this 4 southwest corner of the old Base Mountain Sports 5 space, that is the financial and construction 6 responsibility of the applicant. 7 Beginning from the Base Mountain Sports 8 the old Base Mountain Sports building, continuing 9 along the frontage of the special development 10 district, the Town of Vail will provide the excuse 11 me, will install the Town of Vail street scape 12 fixtures that we have elsewhere and recommended by the 13 street scape master plan in this area. The applicant 14 will actually pay for the lights; we will install 15 -them. 16 Furthermore, the applicant, even though 17 their improvements stop at this point, their physical 18 improvement stops, they will continue with the design 19 and development of the drawings for the improvements 20 adjacent to East Meadow Drive. The Town of Vail will 21 just be providing the survey work to give them that 22 information. 23 What that will allow is future improvements 24 if proposed by the owners of the phase I and phase II 25 areas to implement the street scape improvement. The Town 5/2/00 Page 8 1 only thing left to do will be the actual improvements, 2 the design work. And civil types of drawings will 3 already be completed. It's just a matter of 4 installing the improvements. 5 Back up here adjacent to the south frontage 6 road and east of the access road down into the phase 7 III condominiums, the applicant will be providing and 8 paying for, but not necessarily constructing, the t 9 six-foot wide concrete sidewalk, the drainage 4 10 improvements, curb and gutter. They'll be providing x 11 us with the hydrology and drainage study from this 12 point back down to Village Center Road. 13 The Town of Vail will be responsible for the 14 installation of any retaining walls or additional 15 engineering that would be required to get,-that- 16 sidewalk placed along this portion of the street. 17 From this line back to Village Center Road, the Town 18 of Vail will be responsible for drainage improvements 19 to carry the water and handle the water and drainage f 20 improvements in that area. 21 That's the recommendation of the staff. 22 It's an agreement reached between staff and the 23 applicant. I want to inform you that the final 24 decision lies with the town council. However, if } t 25 those seem like reasonable financial and construction Town 5/2/00 Page 9 1 responsibilities 2 THE MAYOR: George, a quick question 3 regarding the sidewalks all around the site. Are they 4 heated? 5 MR. RUTHER: They are this portion of the 6 sidewalk all the way around the property are all 7 heated sidewalks and brick pavers. The only portion 8 that is not intended to be heated is and not be 9 brick pavers is this portion down to Village Center 10 Road. We see the future redevelopment or improvements 11 to the crossroads property as being responsible in 12 part for the actual upgrade of the sidewalk and any 13 heating improvements at that time. 14 THE MAYOR: Questions? 15 MR. MOFFET: Mr. Mayor, I move that we 16 approve on second reading ordinance number 4, series 17 of 2000, repealing ordinance number 1, series of 2000, { 18 and enacting ordinance number 4, series of 2000, for a 19 revised redevelopment plan for special development 20 district number 6, Vail Village Inn, phase IV, to 21 allow for the construction of the Vail Plaza Hotel 22 with the following changes to the draft presented to t 23 us on section 4, page 4, under the heading "Density 24 Units Per Acre, Dwelling Units, Accommodation Units, 25 Fractional Fee Club Units" on the last sentence, _ ri Town 5/2/00 Page 10 1 strike the term GRFA so that the parenthetical reads 2 38-employee beds totaling 9,618 square feet, close 3 paren, and on page 8, last sentence, last part of 4 section 5, adding condition 24 and further adding the 5 word "hotel" and the words "the" and "property" on the 5 6 last line of that section. t 7 MS. NAVAS: Second. 8 THE MAYOR: Motion by Greg. Second by 9 Sybill. 10 MR. OGILBY: I was wondering under 5 if we 11 could add a phrase at the end of that paragraph that t 12 says "for the housing of 38 employees and totaling 13 9,618 square feet." 14 MR. RUTHER: We would have to finalize that 15 in the form of a developer improvement agreement. 16 MR.. MOFFET: Where are you? 17 MR. OGILBY: I'm on page 6, condition number 18 5. At the very end of that paragraph, where it ends 19 in building permit. For the housing of 38 employees 20 and 9,618 square feet. 21 MR. MOFFET: I should so amend. 22 THE MAYOR: We have an amended condition 5 fi 23 and a second on that. Do we need to address 24 (inaudible) ? 25 MR. RUTHER: We would have to finalize that Town 5/2/00 Page I l 1 in the form of a developer improvement agreement, the 2 off-site improvements. 3 MR. MOFFET: Do we need to add that to the 4 motion, George? 5 MR. RUTHER: I don't necessarily think 6 that's necessary. There are other conditions, like 7 condition number 14, that will address that and talk 5 8 about that developer improvement agreement. And that 9 would be part of that condition. 10 THE MAYOR: Any further discussion? t 11 (Inaudible) 12 MR. DUNN: I am John Dunn. I continue to 13 represent Charles and (inaudible), Lipcon, John Brial 14 and Sundial LLP which is James Johnson at Vail Gateway 15 Plaza who are adjacent property owners. Ordinance 16 number 4, of course, is a repeal and reenactment of 17 ordinance number 1. We continue to oppose both 18 ordinances as adopted in violation of the town's 19 master plan and without adequate notice. Thank you. 20 THE MAYOR: Any further discussion? 21 MR. LAMONT: Just for the record, we reenter 22 our previous comments on the subject and our standard 23 objections to SDDs. But I would also like to thank 24 the council for inclusion of item number 20 in terms t 25 of loading and delivery excess capacity. And that's t Town 5/2/00 t Page 12 1 the language that I was referring to that should be 2 included in ordinance A earlier this evening. Thank 3 you. } 4 MR. MOORHEAD: (Inaudible) I'd like to 5 point out that ordinance number 4, series of 2000, the 6 notice that was provided for this ordinance was 7 exactly what Mr. Dunn and his clients were asking for 8 on ordinance number 1, series of 2000. 9 MR. MOFFET: Mr. Mayor, I might add I would 10 reiterate the findings I made in my comments at first 11 reading as to the master plan. 12 THE MAYOR: So noted. Any further 13 discussion? ~z 14 (A vote was taken which is not audible to 15 the transcriber.) 16 (Other matters were heard which are not 17 herein transcribed.) 18 19 20 21 22 23 24 25 Town 5/2/00 t k 13 I 1 C E R T I F I C A T E 2 3 I, Doris Harris, do hereby certify that I 4 prepared the foregoing transcript from a cassette tape 5 provided to me. I certify that this transcript is 6 cu«<rlete and accurate to the best of my ability to 7 hear and understand the proceedings. 8 I further certify that I am not employed by 9 nor related to any parties herein and have no interest 10 whatsoever in this matter. 11 Dated this 20th day of October, 2000. P 12 1 - • 13 - 14 - 16 Doris Harris Bruno Reporting Company 17 899 Logan Street, #208 Denver, Colorado 80203 18 303 831-1667 19 20 . 21 22 23 24 25 f Page 1 1 2 3 4 5 PARTIAL TRANSCRIPT 6 OF 7 VAIL TOWN COUNCIL 8 May 2, 2000 9 10 11 12 regarding 13 VAIL PLAZA HOTEL 14 15 16 (Mr. Dunn representing Lipcon on tape 2 at 67) 17 18 19 20 21 22 23 24 25 Town 5/2/00 Page 2 1 (Other matters were heard which are not 2 herein transcribed.) 3 3 THE MAYOR: The next item on the agenda, z 4 second reading of ordinance number 4, series of 2000, 5 an ordinance repealing ordinance number 1, series of 6 2000 and to enact ordinance number 4, series of 2000, 7 adopting a revised approved development plan for 8 special development district number 6, Vail Village 9 Inn, phase IV, to allow for the construction of the 10 Vail Plaza Hotel. 11 The first reading on this was on 12 MR. RUTHER: It was back on April 4th, yes, 13 about a month ago. At that meeting after first 14 reading, if you'll recall, the council five-two to 15 approve your ordinance on first reading back on April 16 4th. 17 Just a quick refresher on how we got here 18 today, back on February 28th, the planning and k 19 environmental commission reviewed the amended approved 20 development plan for the Vail Plaza Hotel. In their 21 review of the plan, they are recommending and have 22 recommended approval to the Vail town council of the 23 proposed major amendment to special development 24 district number 6, the Vail Village Inn, and the j 25 conditional use permit to allow for the operation of a Town 5/2/00 Page 3 1 fractional fee club on the WI site. Their vote and 2 their recommendation to you was (end of tape 1) 3 their recommendation to you, the town council or 4 the planning and environmental commission recommended 5 23 conditions of approval. 6 Those conditions of approval are listed in j 7 the revised ordinance number 4, series of 2000. on 8 first reading, if you recall back on April 4th, the 9 town council requested specifically that two sections 10 of this ordinance be amended prior to review here at 11 second reading. Those sections are listed on page 4 12 under section 4, density. 13 Under type III employee housing units, the 14 language has been added 30 employee beds totaling 15 9,618 square feet of GRFA. There was a desire to see 16 it specifically indicated how many square feet of GRFA f 17 or floor area in the building was to be allocated to 18 the employee housing use. And that has been added. ' 19 Staff will recommend, however, that we make 20 a change to GRFA, not call it GRFA because not all of 21 the square footage is gross residential floor area. 22 There's a portion of it is that is common lobby and 3 23 common lunchroom and locker rooms for the employee } 24 unit. So we changed that language from GRFA to just 25 9,618 square feet of floor area. { Town 5/2/00 Page 4 1 MR. MOFFET: Where are you? 2 MR. RUTHER: I'm on page 4 in the middle 3 paragraph under density units per acre, type III 4 employee housing units. k 5 MR. MOFFET: It would just be floor area. 6 MR. RUTHER: Correct, and we recommend that 7 the gross residential come off of there and it just be 8 floor area. f 9 MR. MOFFET: It would just be floor area. 10 MR. RUTHER: Correct. It just makes it 11 clear. 12 Further in section 5 under the condition 13 section of this ordinance, condition number 24, there 14 was a desire to see that condition added. And the R 15 condition reads that the required type III be f 16 restricted employee housing units not be eligible for 17 resale and that the units be owned and operated by-the { 18 hotel, and that said ownership transfer with the deed 19 to the property. 20 The desire was to see currently a type 21 III employee housing unit could be sold separately or 22 individually on a particular piece of property. 23 Because these units are specifically tied to the 24 hotel, there was a desire to see that limitation 25 placed on the resale of the property. That condition Town 5/2/00 Page 5 1 has been added. 2 We would only suggest, in talking with the 3 applicant, that the last part of the sentence read: 4 The deed to the hotel property. Because there are 5 fractional fee club units on the property. There will 6 be separate deeds for the fractional fee club units. 7 And we just want it clear that the employee housing is 8 tied to the hotel specifically, not necessarily to the 9 fractional 10 MR. MOFFET: Are you referring to 24? 11 MR. RUTHER: Yes. 12 MR. MOFFET: (Inaudible) 13 MR. RUTHER: I'm sorry, in your motion of 14 approval at first reading, that language was to have 15 been added at second reading. So you discussed the 16 language, 17 you wanted a specific sentence added, but I believe 18 this 19 MR. MOFFET: Add the word "hotel property." 20 MR. RUTHER: And add the word "hotel 21 property," to the hotel property. 22 MR. MOFFET: Thank you. 23 MR. RUTHER: Lastly, I just want to point 24 out to you condition number 7, that developer meet 25 with the town staff to prepare a memorandum of Town 5/2/00 Page 6 1 understanding outlining the responsibilities and 2 requirements of the required off-site improvements d 3 prior to the second reading of an ordinance approving 4 this major amendment. 5 As you recall, there's a significant number 6 of off-site improvements required of this project to 7 mitigate the development impact associated with the 8 project. We do have prepared an off-site improvement 9 plan. That plan was prepared in cooperation with Greg 10 Hall and the town staff and the applicant. We're 11 happy to go through that plan with you. 3 12 Essentially what it does, again it outlines 13 the financial responsibilities of the drainage 14 improvement, light improvement, street improvements, f 15 et cetera, et cetera. Again, we have it. It will 16 become part of the record. I can run through this 17 quickly if you'd like. 18 The scale is pretty small to see from that 19 area. However, it just indicates beginning at this 20 point which is the driveway access down into the phase 21 III condominiums, all of the off-site improvements 22 including the improvements along the south frontage 23 road, Vail Road, those improvements in the south 24 frontage road itself, the median and when I say 25 improvements, we're talking road improvements, Town 5/2/00 Page 7 1 sidewalk improvements, landscaping, irrigation, 2 lighting, drainage, et cetera, these improvements 3 wrapping all the way around the property to this 4 southwest corner of the old Base Mountain Sports 5 space, that is the financial and construction 6 responsibility of the applicant. 7 Beginning from the Base Mountain Sports 8 the old Base Mountain Sports building, continuing 9 along the frontage of the special development j 10 district, the Town of Vail will provide the excuse 11 me, will install the Town of Vail street scape 12 fixtures that we have elsewhere and recommended by the 13 street scape master plan in this area. The applicant 14 will actually pay for the lights; we will install 15 • them. 16 Furthermore, the applicant, even though 17 their improvements stop at this point, their physical 18 improvement stops, they will continue with the design 19 and development of the drawings for the improvements 20 adjacent to East Meadow Drive. The Town of Vail will 21 just be providing the survey work to give them that 22 information. 23 What that will allow is future improvements 24 if proposed by the owners of the phase I and phase II 25 areas to implement the street scape improvement. The Town 5/2/00 Page 8 1 only thing left to do will be the actual improvements, 2 the design work. And civil types of drawings will 3 already be completed. It's just a matter of 4 installing the improvements. 5 Back up here adjacent to the south frontage 6 road and east of the access road down into the phase 7 III condominiums, the applicant will be providing and 8 paying for, but not necessarily constructing, the 9 six-foot wide concrete sidewalk, the drainage 10 improvements, curb and gutter. They'll be providing 11 us with the hydrology and drainage study from this 12 point back down to Village Center Road. 13 The Town of Vail will be responsible for the 14 installation of any retaining walls or additional 15 engineering that would be required to get::that 16 sidewalk placed along this portion of the street. 4 17 From this line back to Village Center Road, the Town 18 of Vail will be responsible for drainage improvements 19 to carry the water and handle the water and drainage 20 improvements in that area. 21 That's the recommendation of the staff. 22 It's an agreement reached between staff and the 23 applicant. I want to inform you that the final 24 decision lies with the town council. However, if 25 those seem like reasonable financial and construction Town 5/2/00 Page 9 1 responsibilities 2 THE MAYOR: George, a quick question j . 3 regarding the sidewalks all around the site. Are they 4 heated? 5 MR. RUTHER: They are this portion of the s 6 sidewalk all the way around the property are all 7 heated sidewalks and brick pavers. The only portion 8 that is not intended to be heated is and not be 9 brick pavers is this portion down to Village Center 10 Road. We see the future redevelopment or improvements r 11 to the crossroads property as being responsible in 12 part for the actual upgrade of the sidewalk and any 13 heating improvements at that time. 14 THE MAYOR: Questions? 15 MR. MOFFET: Mr. Mayor, I move that we 16 approve on second reading ordinance number 4, series 17 of 2000, repealing ordinance number 1, series of 2000, j 18 and enacting ordinance number 4, series of 2000, for a 19 revised redevelopment plan for special development 20 district number 6, Vail Village Inn, phase IV, to k 21 allow for the construction of the Vail Plaza Hotel t 22 with the following changes to the draft presented to 23 us on section 4, page 4, under the heading "Density 24 Units Per Acre, Dwelling Units, Accommodation Units, 25 Fractional Fee Club Units" on the last sentence, Town 5/2/00 Page 10 ti 1 strike the term GRFA so that the parenthetical reads 2 38-employee beds totaling 9,618 square feet, close 3 paren, and on page 8, last sentence, last part of 4 section 5, adding condition 24 and further adding the 5 word "hotel" and the words "the" and "property" on the 6 last line of that section. 7 MS. NAVAS: Second. 8 THE MAYOR: Motion by Greg. Second by 9 Sybill. 10 MR. OGILBY: I was wondering under 5 if we 11 could add a phrase at the end of that paragraph that 12 says "for the housing of 38 employees and totaling 13 9,618 square feet." 14 MR. RUTHER: We would have to finalize that 15 in the form of a developer improvement agreement. 16 MR.. MOFFET: Where are you? 17 MR. OGILBY: I'm on page 6, condition number 18 5. At the very end of that paragraph, where it ends 19 in building permit. For the housing of 38 employees 20 and 9,618 square feet. 21 MR. MOFFET: I should so amend. 22 THE MAYOR: We have an amended condition 5 23 and a second on that. Do we need to address k: 24 (inaudible) ? 25 MR. RUTHER: We would have to finalize that Town 5/2/00 Page II 1 in the form of a developer improvement agreement, the 2 off-site improvements. S 3 MR. MOFFET: Do we need to add that to the 4 motion, George? 5 MR. RUTHER: I don't necessarily think 6 that's necessary. There are other conditions, like 7 condition number 14, that will address that and talk 8 about that developer improvement agreement. And that 9 would be part of that condition. 10 THE MAYOR: Any further discussion? 11 (Inaudible) 12 MR. DUNN: I am John Dunn. I continue to 13 represent Charles and (inaudible), Lipcon, John Brial 14 and Sundial LLP which is James Johnson at Vail Gateway } 3 15 Plaza who are adjacent property owners. Ordinance z 16 number 4, of course, is a repeal and reenactment of 17 ordinance number 1. We continue to oppose both 18 ordinances as adopted in violation of the town's 19 master plan and without adequate notice. Thank you. 20 THE MAYOR: Any further discussion? 21 MR. LAMONT: Just for the record, we reenter 22 our previous comments on the subject and our standard 23 objections to SDDs. But I would also like to thank 24 the council for inclusion of item number 20 in terms 25 of loading and delivery excess capacity. And that's Town 5/2/00 Page 12 - 1 the language that I was referring to that should be 2 included in ordinance A earlier this evening. Thank 3 you. y 4 MR. MOORHEAD: (Inaudible) I'd like to 5 point out that ordinance number 4, series of 2000, the 6 notice that was provided for this ordinance was 7 exactly what Mr. Dunn and his clients were asking for 8 on ordinance number 1, series of 2000. a x 9 MR. MOFFET: Mr. Mayor, I might add I would 10 reiterate the findings I made in my comments at first 11 reading as to the master plan. 12 THE MAYOR: So noted. Any further 13 discussion? 14 (A vote was taken which is not audible to 15 the transcriber.) 16 (Other matters were heard which are not 17 herein transcribed.) 18 x 19 20 21 22 23 t 24 z 25 Town 5/2/00 f 13 1 C E R T I F I C A T E 2 3. I, Doris Harris, do hereby certify that I .4 prepared the foregoing transcript from a cassette tape 5 provided to me. I certify that this transcript is I 6 CUMplete and accurate to the best of my ability to t 7 hear and understand the proceedings. 8 I further certify that I am not employed by 9-- nor related to any parties herein and have no interest 10 whatsoever in this matter. ~I 11 Dated this 20th day of October, 2000. 1 12 13 14 1~ . ~h ~yyvv~~ I - 16 Doris Harris Bruno Reporting Company ` 17 899 Logan Street, #208 Denver, Colorado 80203 18 303 831-1667 19 20 21 22 23 24... 25 f ORDINANCE NO.4 SERIES OF 2000 AN ORDINANCE REPEALING ORDINANCE NO. 1, SERIES OF 2000 AND TO ENACT ORDINANCE NO. 4, SERIES OF 2000, ADOPTING A REVISED APPROVED DEVELOPMENT PLAN FOR SPECIAL DEVELOPMENT DISTRICT NO. 6, VAIL VILLAGE INN, PHASE IV, TO ALLOW FOR THE CONSTRUCTION OF THE VAIL PLAZA HOTEL; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, In 1976, the Vail Town Council adopted Ordinance No. 7, Series of 1976, establishing Special Development District No. 6, Vail Village Inn; and WHEREAS, Section 12-9A-10 of the Zoning Regulations permits major amendments to previously Approved Development Plans for Special Development Districts; and WHEREAS, Waldir Prado, dba Daymer Corporation, as owner of the Phase IV property, has submitted an application for a revised major amendment to Special Development District No. 6, Vail Village Inn, Phase IV; and WHEREAS, the purpose of this ordinance is to repeal Ordinance No. 1, Series of 2000 and to enact Ordinance No. 4, Series of 2000, to adopt a revised Approved Development Plan for the Vail Village Inn Special Development District, Phase IV to allow for the construction of the Vail Plaza 1 Hotel; and WHEREAS, the revised major amendment to the Special Development District, including the provision of deed-restricted housing for 38 employees and the resulting 1 feet of additional building height, is in the best interest of the town as it meets the Town's development objectives as identified in the Town of Vail Comprehensive Plan; and WHEREAS, in accordance with the provisions outlined in the Zoning Regulations, the Planning & Environmental Commission held a public hearing on the major amendment application; and WHEREAS, the Planning & Environmental Commission has reviewed the prescribed criteria for a major amendment and has submitted its recommendation of approval and findings to the Vail Town Council; and WHEREAS, all public notices as required by the Town of Vail Municipal Code have been sent to the appropriate parties; and WHEREAS, the Vail Town Council considers it in the best interest of the public health, safety, and welfare to adopt the revised Approved Development Plan for Special Development District No. 6, Vail Village Inn, Phase IV, Vail Plaza Hotel; and 1 Ordinance No. 4, Series of 2000 Whereas, the approval of the major amendment to Special Development District No. 6, Vail Village Inn, Phase IV, Vail Plaza Hotel and the development standards in regard thereto shall not establish precedence or entitlements elsewhere within the Town of Vail. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Purnose of the Ordinance The purpose of Ordinance No. 4, Series of 2000, is to adopt a revised Approved Development Plan for Special Development District No. 6, Vail Village Inn, Phase IV, Vail Plaza Hotel. The Approved Development Plans ffor Phases I, III & V remain approved and unchanged for the development of Special Development District No. 6 within the Town of Vail, unless they have otherwise expired. Only the Approved Development Plan for Phase IV, the Vail Plaza Hotel is hereby amended and adopted. Section 2. Amendment Procedures Fulfilled. Planning Commission Reps The approval procedures described in Section 12-9A of the Vail Municipal Code have been fulfilled, and the Vail Town Council has received the recommendation of the Planning & Environmental Commission for a major amendment to the Approved Development Plan for Special Development District No. 6, Vail Village Inn, Phase IV, Vail Plaza Hotel. Requests for amendments to the Approved Development Plan shall follow the procedures outlined in Section 12-9A of the Vail Municipal Code. 4 Section 3. Special Develooment District No. 6 The Special Development District and the major amendment to the Approved Development Plan for Phase IV are established to assure comprehensive development and use of the area in a manner that would be harmonious with the general character of the Town, provide adequate open space and recreation amenities, and promote the goals, objectives and policies of the Town of Vail Comprehensive Plan. Special Development District No. 6 is regarded as being complementary to the Town of Vail by the Vail Town Council and the Planning & Environmental Commission, and has been established since there are significant aspects of the Special Development District that cannot be satisfied through the imposition of the standard Public Accommodation zone district requirements. Section 4. Development Standards - Special Development District No. 6, Vail Village Inn, Phase IV, Vail Plaza Hotel Development Plan-- The Approved Development Plan for Special Development District No. 6, Vail Village Inn, Phase IV, 2 Ordinance No. 4, Series of 2000 Vail Plaza Hotel shall include the following plans and materials prepared by Zphren and Associates, Inc., dated April 4, 2000 and stamped approved by the Town of Vail, dated April 18, 2000: (as may be further revised by the Town of Vail Design Review Board) A. Site Illustrative Plan B. Site Vignettes Key Plan (noted "for illustration purposes only') C. Site Vignettes D. Site Plan (revised) E. Level Minus Two F. Level Minus One G. Level Zero H. Level One 1. Level One & 1/2 J. Level Two K. Level Three L. Level Four M. Level Five ? N. Level Six 0. Roof Plan P. Roof Plan (Mechanical Equipment) Q. Street Sections (Vail Road Elevation/North Frontage Road Elevation) R. Plaza Sections (South Plaza Elevation/East Plaza Elevation) S. Building A Elevations T. Building A Sections U. Building B Elevations V. Building B Sections I W. Building Height Plan 1 (Absolute Heights/Interpolated Contours) X. Building Height Plan 2 (Maximum Height Above Grade/Interpolated Contours) Y. Pool Study (Pool Sections) Z. Vail Road Setback Study AA. Loading and Delivery plan BB. Street Entry Studies (Vail Road/South Frontage Road) 3 Ordinance No. 4, Series of 2000 CC. Sun Study DD. Landscape Improvements Plan EE. Off-site Improvements Plan Permitted Uses— The permitted uses in Phase IV of Special Development District No. 6 shall be as set forth in Section 12-7 of the Vail Town Code. Conditional Uses— Conditional uses for Phase IV shall be set forth in Section 12-7A-3 of the Town of Vail Zoning Regulations. All conditional uses shall be reviewed per the procedures as outlined in Chapter 12-16 of the Town of Vail Zoning Regulations. Density-- Units per Acre - Dwelling Units, Accommodation Units, & Fractional Fee Club Units The number of units permitted in Phase IV shall not exceed the following: Dwelling Units -1 Accommodation Units - 99 Fractional Fee Club Units - 50 Type I I I Employee Housing Units -18 (38 employee beds totaling 9,618 square feet of floor area) Density-- Floor Area The gross residential floor area (GRFA), common area and commercial square footage permitted for Phase IV shall be as set forth in the Approved Development Plans referenced in Section 4 of this ordinance. Setbacks-- Required setbacks for Phase IV shall be as set forth in the Approved Development Plans referenced in Section 4 of this ordinance. The front setback along Vail Road shall be a minimum of 16'. Height-- The maximum building height for Phase IV shall be as set forth in the Approved Development Plans referenced in Section 4 of this ordinance. For the purposes of SDD No. 6, Phase IV, calculations of height, height shall mean the distance measured vertically from the existing grade or finished grade (whichever is more restrictive), at any given point to the top of a flat roof, or mansard roof, or to the highest ridge line of sloping roof unless otherwise specified in Approved Development Plans. Site Coverage-- 4 Ordinance No. 4, series of 2000 The maximum allowable site coverage for Phase IV shall be as set forth in the Approved Development Plans referenced in Section 4 of this ordinance. Landscaping— The minimum landscape area requirement for Phase IV shall be as set forth in the Approved Development Plans referenced in Section 4 of this ordinance. Parking and Loading— The required number of off-street parking spaces and loading/delivery berths for Phase IV shall be provided as set forth in the Approved Development Plans referenced in Section 4 of this ordinance. In no instance shall Vail Road or the South Frontage Road be used for loading/delivery or guest drop-off/pick-up without the prior written approval of the Town of Vail. The required parking spaces shall not be individually sold, transferred, leased, conveyed, rented or restricted to any person other than a tenant, occupant or user of the building for which the space, spaces or area are required to be provided by the Zoning Regulations or ordinances of the Town. The foregoing language shall not prohibit the temporary use of the parking spaces for events or uses outside of the building, subject to the approval of the Town of Vail. Section 5. Approval Aareements for Special Development District N6. 6. Phase IV. Vail PSI 7a Hotel 1. That the Developer submits detailed civil engineering drawings of the required off-site improvements (street lights, drainage, curb and gutter, sidewalks, grading, road improvements, Vail Road landscape median improvements, etc.) as identified on the off-site improvements plan to the Town of Vail Public Works Department for review and approval, prior to application for a building permit. 2. That the Developer submits a detailed final landscape plan and final architectural elevations for review and approval of the Town of Vail Design Review Board, prior to application for a building permit. f 3. The SDD approval time requirements and limitations of Section 12-9A-12 shall apply to Ordinance No. 4, Series of 2000. In addition, the phasing of the construction of the hotel shall not be permitted. 4. That the Developer submits the following plans to the Department of Community Development, for review and approval, as a part of the building permit application for the hotel: 5 Ordinance No. 4, Series of 2000 a. An Erosion Control and Sedimentation Plan; b. A Construction Staging and Phasing Plan; C. A Stormwater Management Plan; d. A Site Dewatering Plan; and e. A Traffic Control Plan. 5. That the Developer receives a conditional use permit to allow for the construction of 18, Type III Employee Housing Units in Phase IV of the District, in accordance with Chapter 12- 16, prior to the issuance of a building permit, for the housing of 38 employees totaling 9,618 square feet oaf floor.area. 6. That the Developer submits a complete set of plans to the Colorado Department of Transportation for review and approval of a revised access permit, prior to application for a building permit. 7. That the Developer meets with the Town staff to prepare a memorandum of understanding outlining the responsibilities and requirements of the required off-site improvements, prior to second reading of an ordinance approving the major amendment. 8. That the Developer submits a complete set of plans responding to the design concerns expressed by Greg Hall, Director of Public Works & Transportation, in his memorandum to George Ruthpr, dated 12/13/99. The drawings shall be submitted, reviewed and approved y by the Town Engineer, prior to final Design Review Board approval. 9. That the developer records a public pedestrian easement between the hotel and the Phase III Condominiums and between the Phase V Building property lines. The easement shall be prepared by the developer and submitted for review and approval of the Town Attorney. The easement shall be recorded with the Eagle County Clerk & Recorder's Office prior to the issuance of a Temporary Certificate of Occupancy. 10. That the Developer record a deed-restriction, which the Town is a party to, on the Phase IV property prohibiting the public use of the spa facility in the hotel. Said restriction may be revoked if the Developer is able to demonstrate to the satisfaction of the Town that adequate provisions for vehicle parking have been made to accommodate the public use of the spa. The restriction shall be recorded prior to the issuance of a building permit. 11. That the Developer submits a final exterior building materials list, a typical wall-section and complete color rendering for review and approval of the Design Review Board, prior to 6 Ordinance No. 4, Series of 2000 making an application for a building permit. 12. That the Developer submits a comprehensive sign program proposal for the Vail Plaza Hotel for review and approval of the Design Review Board, prior to the issuance of a Temporary Certificate of Occupancy. 13. That the Developer submits a roof-top mechanical equipment plan for review and approval of the Design Review Board prior to the issuance of a building permit. All roof-top mechanical equipment shall be incorporated into the overall design of the hotel and enclosed and screened from public view. 14. That the Developer posts a bond with the Town of Vail to provide financial security for the 125% of the total cost of the required off-site public improvements. The bond shall be in place with the Town prior to the issuance of a building permit. 15. That the Developer installs bollards or similar safety devices at the intersection of the delivery access driveway and the sidewalk along the South Frontage Road to prevent conflicts between pedestrians and vehicles, prior to the issuance of a Temporary Certificate of Occupancy. 16. That the Developer studies and redesigns the entrance on the north side of the hotel across from the entrance to the Gateway Building to create a more inviting entrance or a design that redirects pedestrians to another entrance. The final design shall be reviewed and approved by the Design Review Board prior to the issuance of a building permit. 17. That the Developer coordinate efforts with the owners of the Gateway Building to create a below ground access for loading and delivery to the Gateway from the Vail Plaza Hotel to resolve potential loading and delivery concerns at the Gateway. If a coordinated effort can be reached the Developer shall submit revised plans to the Town of Vail Community Development Department for review and approval, prior to the issuance of a building permit. 4 That the Developer revises the proposed floor plans for the Vail Plazal Hotel to provide freight elevator access to the lowest level of the parking structure. The revised plans shall be submitted to the Town of Vail Community Development Department for review and approval prior to the issuance of a building permit. 19. That the Developer, in cooperation with the Town of Vail Public Works Department design and construct a left-turn lane on Vail Road and reconfigure the landscape island in the South Frontage Road median to eliminate left-turns from the loading/delivery. The construction 7 Ordinance No. 4, Series of 2000 shall be completed prior to the issuance of a Temporary Certificate of Occupancy. 20. That the Developer provides a centralized loading/delivery facility for the use of all owners and tenants within Special Development District No. 6. Access or use of the facility shall not be unduly restricted for Special Development District No. 6. The loading/delivery facility, including docks, berths, freight elevators, service corridors, etc., may be made available for public and/or private loading/delivery programs, sanctioned by the Town of Vail, to mitigate loading/delivery impacts upon the Vail Village loading/delivery system. The use of the facility shall only be permitted upon a finding by the Town of Vail and the Developer that excess capacity exists. The Developer will be compensated by the Town of Vail and/or others for the common use of the facility. The final determination of the use of the facility shall be mutually agreed upon by the Developer and the Town of Vail. 21. That the Developer submits a written letter of approval from adjacent properties whose property is being encroached upon by certain improvements resulting from the construction of the hotel, prior to the issuance of a building permit. 22. That the Developer executes a Developer Improvement Agreement to cover the completion of the required off-site improvements, prior to the issuance of a building permit. 23. That the Developer record Type III deed-restrictions of each of the required employee housing units, with the Eagle County Clerk & Recorder's Office, prior to the issuance of a Temporary Certificate of Occupancy. 24. That the required Type III deed-restricted employee housing units not be eligible for resale and that the units be owned and operated by the hotel and that said ownership transfer with the deed to the hotel property. Section 6. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 7. The repeal or the repeal and re-enactment of any provisions of the Vail Municipal Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that 8 Ordinance No. 4, Series of 2000 occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 8. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are hereby repealed to the extent only of such inconsistency. The repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, heretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 4nd day of April, 2000, and a public hearing for second reading of this Ordinance set for the 2nd day of May, 2000, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Ludwig Kurz, Mayor ATTEST: h Lorelei Donaldson, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 2nd day of May, 2000. Ludwig Kurz, Mayor ATTEST: 0 Lorelei Donaldson, Town Clerk 9 Ordinance No. 4, Series of 2000 DESIGN REVIEW BOARD AGENDA Wednesday, August 15, 2001 3:00 P.M. PUBLIC MEETING RESULTS PUBLIC WELCOME PROJECT ORIENTATION / LUNCH - Community Development Department 12:00 pm MEMBERS PRESENT MEMBERS ABSENT Clark Brittain Bill Pierce Hans Woldrich Andy Blumetti Charles Acevedo SITE VISITS 2:00 pm 1. Anderson residence - 5106 Black Gore Drive 2. Booth Falls Townhomes - 3094 Booth Falls 3. Iron Hawk Properties, LLC. Residence - 1125 Hornsilver Circle 4. Ford Park - 540 Vail Valley Drive 5. Vail Mountain Lodge - 352 E. Meadow Drive Driver: Bill PUBLIC HEARING - TOWN COUNCIL CHAMBERS 3:00 pm 1. Alternate building materials - Discussion (30 min.) Bill 2. Anderson residence - Final review of proposed exterior alterations. Bill 5106 Black Gore Drive/Lot 1, Block 1, Gore Creek Subdivision. Applicant: Lori & Ken Anderson, represented by Ken Wentworth TABLED UNTIL SEPTEMBER 5, 2001 3. Pinos del Norte - Final review of proposed residential addition. Brent 600 Vail Valley Drive / Pinos del Norte Subdivision. Applicant: First Colorado Investment Trust MOTION: Andy Blumetti SECOND: Charlie Acevedo VOTE: 5-0 CONSENT APPROVED WITH ONE CONDITION 1. That either the owner revises the design of the upper balcony railing to match the adjacent balcony on the west fagade, or the Pinos del Norte Association agrees to use the proposed balcony railing detail on all future remodels. TOwN OF PAIL 4. Vail Mountain Lodge - Final review of proposed re-roof. George 352 East Meadow Drive/Tract B, Block 5, Vail Village 1St Filing. Applicant: Ron Byrne TABLED UNTIL SEPTEMBER 5, 2001 5. Edelweiss Condos - Final review of proposed re-roof. Bill 103 Willow Place/Lot 4, Block 6, Vail Village 1St Filing Applicant: Edelweiss Condo. Assoc., represented by Rick Halterman MOTION: Andy Blumetti SECOND: Charlie Acevedo VOTE: 4-1 (Pierce opposed) CONSENT APPROVED WITH 2 CONDITIONS: 1. That the proposed metal roof material have a thicker relief than the submitted sample. 2. That the metal roof be Fluoroceram Premium Coil Coating #815T118, Midnight Bronze/New Dark Bronze. 6. Summers Lodge Condos - Final review of a proposed re-roof. Bill 123 Willow Place/Lot 5, Block 6, Vail Village 1St Filing. Applicant: Summers Lodge Condo. Assoc., represented by Rick Halterman WITHDRAWN 7. Meir residence - Final review of a proposed repaint. Bill 4267 Nugget Lane/Lot 9, Bighorn Estates. Applicant: Dennis & Linda Meir, represented by Duane Piper MOTION: Bill Pierce SECOND: Hans Woldrich VOTE: 3-2 (Clark & Andy opposed) DENIED 8. West Vail Mall - Final review of exterior modifications. Brent 2171 N. Frontage Road/Lot 2, Vail das Schone Filing 3. Applicant: Gart Properties, represented by Victor Mark Donaldson Architect. MOTION: Bill Pierce SECOND: Hans Woldrich VOTE: 5-0 TABLED UNTIL SEPTEMBER 5, 2001 9. Iron Hawk Properties, LLC. - Conceptual review of a new single-family Bill residence and Type 1 employee housing unit 1125 Hornsilver Circle / Lot 9, Block 1, Vail Village eh Filing Applicant: Iron Hawk Properties, LLC. Represented by Kyle Webb, Architect CONCEPTUAL - NO VOTE 10. Ford Park - Conceptual review of proposed children's and schoolhouse Ann gardens, schoolhouse improvements, and an information kiosk. 540 Vail Valley Drive/Part of Tract A, Vail Village 7'h Filing. Applicant: Vail Alpine Garden Foundation, represented by EDAW CONCEPTUAL - NO VOTE 2 9 11. Booth Falls Townhomes - Rockfall berm. Russ 3094 Booth Falls/Lot 1, Block 2, Vail Village 12th Filing. Applicant: Booth Falls Townhome Association.. MOTION: Andy Blumetti SECOND: Charlie Acevedo VOTE: 5-0 CONSENT APPROVED Staff Approvals Crow residence - Re-roof, same-for-same. Judy 1250 Ptarmigan road/Lot 3, Block 8, vail Village 7th Filing. Applicant: Harlan Crow Fabiano residence - Exterior deck addition and lower level window addition. Allison 283 Beaver Dam Road/Lot 40, Block 7, Vail Village 1St Filing. Applicant: Fabiano Family Trust Bighorn Trailhead - Parking area expansion. Brent TOV right-of-way adjacent to 4413 Columbine Drive. Applicant: Town of Vail Suarez residence - Change wood frame windows to aluminum clad windows. Allison 122 E. Meadow Drive/Village Center. Applicant: A.L. Suarez MGMT CO, Inc. Ellefson residence - Replacement of failed retaining walls. Ann 2607 Arosa Drive / Lot 12, Block E, Vail Das Schone Filing 1 (Arosa Townhouses). Applicant: Tashina Ellefson Barrett residence - Change to approved landscape plan. Allison 1397 Vail Valley Drive/Lots 6&7, Block 3, Vail Valley 1St Filing. Applicant: Andy Henkes White residence - Convert 2 units into 1with complete remodel & fireplace conversion. Ann 103 Willow Place/Lot 4, Edelweiss Condos. Applicant: Gregg White Fenton residence - Window well addition/separation of windows. Bill 950 Potato Patch Drive/Potato Patch Club Condominiums. Applicant: Ron Kirkham Becker residence - Re-roof. Judy 5123 Black Bear Lane/Lot 10, Block 2, Gore Creek Subdivision. Applicant: Marion Becker Uhley/Bigsby residence - 2 gable roof additions & re-roof. Allison 1146 Sandstone Drive/Casolar Vail. Applicant: John David Uhley Sun Vail Condos - Door color change. Judy 625 N. Frontage Rd. West/Lot 9, Block 2, Vail Potato Patch. Applicant: Sun Vail Condo Association 3 D Walker residence - Replace deck and railings. Judy 2831 Kinnickinnick, A4/Columbine North. Applicant: Ed Walker West Vail Texaco - Satellite system. Brent 2313 N. Frontage Rd./Tract B, Vail das Schone Filing 1. Applicant: S-M Petroleum Properties Inc. Sims Market Relocate doors. Brent 3971 Bighorn Road/Pitkin Creek Park. Applicant: Pitkin Creek Commercial LLC Gravity - Ressurface patio, concrete slab & railing. Bill 600 Lionshead Mall/Lot 4, Block 1, Vail Lionshead 1St Filing. Applicant: Vail Corp Eagle Bahn Gondola - Install concrete footing foundation on south side of gondola. Brent 600 Lionshead Mall/Gondola Building. Applicant: Vail Corp Northwoods Condominium - Re-roof same for same. Judy 600 Vail Valley Drive, Building D/Northwoods Condominiums. Applicant: Northwoods Condominium Association Stockton residence - Re-roof. Judy 2470 Bald Mountain Road/Lot 19, Block 2,Vail Village 13th Filing. Applicant: Tye & Brielle Stockton Sampson residence - Change to approved plan - re-paint. Judy 1824 Alta Circle/Lot 36, Vail Village West Filing 1. Applicant: Peter & Lynda Sampson The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479- 2356,Telephone for the Hearing Impaired, for information. 4 TOWN OF VAIL Town Council Critical Strategies Action Plan September 2000- November 2001 Council Status Next Council Point of Contact/ Action Timeline Date Lead Employee Community Alignment & Partnerships ¦ Set Council/VRI 14 month Two meetings have been retreat held with VRI . We are TBD Bob McLaurin working to schedule a third. ¦ Begin report out to community at "Peer 14 month Additional meetings for 2001 TBD Suzanne Silverthorn Resort' meeting to be scheduled ¦ Redefine TOV/VRI The Council needs to decide Task Force 14 month how it wishes to proceed on TBD Town Council this matter. ¦ Define desired outcomes by Process to be designed as Bob McLaurin creating a vivid 14 month next step in constituent TBD Suzanne Silverthorn description for 2005, Partnership efforts; Russell Forest 2010, 2015, 2020 • Consolidate This project has been tabled Information Booths 14 month until after next council TBD Town Council election. ¦ Work w/ Merchants to define approval 6 month We are attempting to Pam Brandmeyer procedures for schedule a facilitated meeting TBD Bob McLaurin special events with merchants and event organizers. Last printed 08/17/01 12:02 PM fldheads/matrix Council Status Next Council Point of Contact/ Action Timeline Date Lead Employee 1-70 Noise Abatement 14 month • Pursue "cut and cover" TBD Greg Hall ¦ Identify Options project Bob McLaurin ¦ Identify Funding • Determine to what extent the TOV is willing to fund TBD noise mitigation Town Council ¦ Potential Short term solutions include, Lower overall speed limit, 09/01 Differential Speed Limit Bob McLaurin (for trucks, Enforce Greg Hall current state law on Joe Russell 6 month engine mufflers, Scott Jansen ¦ Restrict engine brakes. Memo outlining policy implications being prepared ¦ Police Dept. will be researching existing jake brake ordinances and drafting one for Vail. Maintain natural ¦ Partnership Program with environment and town VRI infrastructure ¦ Water Quality ¦ Solid Waste ¦ Foster stewardship ENSAR On going Everyone & partnership 6 & 14 Green Star Program months Noxious Weeds ¦ Achieve Disney standards • Disney Trip completed, 8/21 report, council, forth ¦ Reinstitute "Adopt-a- coming Path/Street" TOV Environmental Monitoring underway TBD ¦ Village Parking 14 month Project reviewed and tabled Structure (retail) by Council NA Town Council 2 Council Status Next Council Point of Contact/ Action Timeline Date Lead Employee ¦ Review Uniform Gary Goodell Building Code and 14 month Appeals Board approved by Mike McGee Fire Code Council. Council to select 9/01 Tom Moorhead board members in Sept. Greg Morrison 6 &14 The Town Council directed 9/04/01 ¦ Vail Center month staff to pursue the Review VR Russ Forrest development of a hybrid participation, Bob McLaurin alternative "c" and a 2002 project election. On 8/7/01 Council manager, and asked staff to evaluate other decision tree land opportunities. 3 Council Status Next Council Point of Contact/ Action Timeline Date Lead Employee Special Events We are attempting to ¦ Solicit input from 6 month schedule a facilitated meeting TBD Pam Brandmeyer event organizers with merchants and event Bob McLaurin organizers. ¦ Identify additional 6 month 9/01 Mike Vaughan venues The maps staff is currently • Object Placement working on for special events 9/01 Maps have been mapped out by area boundaries. Currently, these maps have been designated to a subcommittee (made up of a rep. from fire, building, PD and Town Clerk) to determine maximum occupant loads in each area, then staff can determine object placements within these areas. But as of this date staff has not met to determine the occupancy loads for each area. Staff believes occupancy loads will be determined and then will move forward on the object placement maps by the end of Auqust. Wayfinding ¦ Install signage 6 month Underway NA Greg Hall Suzanne Silverthorn ¦ Trail identifiers 6 month Trail identifiers ordered 7/01. Installation to occur this NA Greg Hall fall Gregg Barrie ¦ Lionshead Public 6 & 14 Following 8114 meeting TBD Russ Forrest Financing month Council agreed to wait until Bob McLaurin further progress on private Steve Thompson developments before discussing this again. 4 Council Status Next Council Point of Contact/ Action Timeline Date Lead Employee ¦ Donovan Park 6 & 14 Site work underway TBD George Ruther month Todd O Contractor selected. Contract being finalized. Construction to begin in Sept ¦ Ruins 14 month Proceeding in accordance Nina Timm with Council direction TBD Russ Forrest Bob McLaurin ¦ Berry Creek 14 month County has proposed Nina Timm expanding the area for TBD-Next step Russ Forrest affordable housing on the site is with the and Braun and Associates County will be submitting an updated master plan. ¦ Buy down program 14 month Staff has been looking for 3 When suitable (3 bedroom units bedroom units. Council must unit is found Nina Timm for families) address appropriate budget for purchases. Units have not been available for amount previously set by council. Meet w/ Commissioners Recent discussions have Russ Forrest ¦ Employee 6 month indicated a strong interest TBD Nina Timm Generation from the County to move Tom Moorhead forward. They are planning on starting a rational nexus study and would like the Town to help pay for this. Town of Avon willing to discuss the matter, but not willing to commit at this time. Timber Ridge 6 month 18t reading of amdended 8/21 Allison Ochs ¦ Housing Zone Zone District ordinance 8/21. Bob McLaurin District 5 Council Status Next Council Point of Contactl Action Timeline Date Lead Employee Fire Station 6 month Pursuant to Council direction TBD Bob McLaurin ¦ Decide on fire on 8/14 staff evaluation sites John Gulick station locations and in West Vail staffing. Red Sandstone 14 month Construction underway Tom Kassel Athletic Field NA Greg Barrie Red Sandstone Preliminary designs and cost Gymnastics Facility 14 month estimates complete. TBD Bob McLaurin Proposal being reviewed by School District In town Transportation 6 month ¦ Review alternatives We are preparing refined 9/01 Greg Hall to replace in town alternative analysis of Mike Rose shuttle advance technologies report for Council consideration ¦ Explore possible funding partners Greg Hall (demo project) Mike Rose Mountain Bell Housing Authority working on Nina Timm 14 agreement with developer 8/21 Russ Forrest month Summary of Completed Actions • Mission, Vision and Values Statement Posted in Council Chambers ¦ Notification of Town's intent to strengthen partnership with Vail Resorts ¦ Establishment of schedule for monthly Council "walkabouts"; four walkabouts held. • Affordable Housing Zone District drafted and passed by Town Council ¦ Donovan Park Agreement for design services complete ¦ Donovan Park zone change approved ¦ Vail Center 501(c)(3) formed ¦ 2 Community meetings held (peer resort report-out) ¦ TOV/VRI Retreat held • Completion of special event "shadowing" by Greg Moffet ¦ Parking Pay-in-Lieu revisions completed ¦ Meeting held with Eagle County Commissioners, re: employee generation and capital projects 6 Unfunded Capital Projects ¦ Ruins Housing Project i ` est Vail' edge ¦ Information Center ¦ Lionshead Public Improvements ¦ Vail Center Improvements ¦ 1-70 Noise Abatement ¦ Gymnastics Facility ¦ Gore Creek Sediment Clean Up WeFmatffies r, af9flab!e-hewsing , ¦ NEXT Bus technology for outlying routes 7