HomeMy WebLinkAbout2001-09-18 Support Documentation Town Council Work Session
VAIL TOWN COUNCIL
WORK SESSION
TUESDAY, SEPTEMBER 18, 2001
TOV COUNCIL CHAMBERS
NOTE: Times of items are approximate, subject to change, and cannot be
relied upon to determine at what time Council will consider an item.
8:30 A.M. CONTINENTAL BREAKFAST SERVED
9:00 A.M. ITEM/TOPIC: Town Manager' Budget and Budget Overview
(30 minutes)
Bob McLaurin
Steve Thompson
9:30 A.M. ITEM/TOPIC: Discussion of Budget Issues (1 hour)
Bob McLaurin
Steve Thompson
REGULAR QUARTERLY MEETING OF THE VAIL LOCAL MARKETING DISTRICT
(VLMD) WITH THE VAIL TOWN COUNCIL SITTING AS THE BOARD OF DIRECTORS
FOR THE VLMD
10:30 A.M. 1) Presentation of the Vail Local Marketing District Advisory Council's
Ross Boyle (VLMDAC) Y2002 Business Plan and Budget
(1.0 hours)
- Request for Business License Fee to be returned to the VLMD to
support $2M marketing budget
2) Discussion of Management and Administration of the Fulfillment
Contract w/the Vail Valley Tourism and Convention Bureau
(VVTCB)
TOWN COUNCIL RETURNS AS SITTING BODY
11:30 Noon ITEM/TOPIC: Update on Vail Valley Chamber of Commerce
(VVCC) and Vail Valley Tourism and Convention Bureau (VVTCB)
proposed merger. (10 minutes)
Frank Johnson
11:40 P.M. Development Review Fee Structure Discussion (20 min.)
Russ Forrest
NOON WORKING LUNCH WILL BE AVAILABLE IN THE COUNCIL CHAMBERS
12:15 P.M. ITEM/TOPIC: Capital Projects Discussion (1.45 hours)
2:00 P.M. Anniversaries (15 min): Rudy Sandoval - 15 years
Sammy Sandoval - 15 years
Tim Barca - 20 years
2:15 P.M. ITEM/TOPIC: AIPP Request for Funding (10 minutes)
Leslie Fickling
2:25 P.M. DRB/PEC Report. (5 min.)
2:30 P.M. Capital Projects Continued. (45 min.)
3:15 P.M. Review Evening Agenda (5 min.)
3:20 P.M. Information Update (5 min.)
3:25 P.M. Council Reports (5 min.)
3:30 P.M. Other (5 min.)
3:35 P.M. Adjournment
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BE ON TUESDAY, SEPTEMBER 25, 2001, BEGINNING AT 11:30 A.M. WITH A
NEIGHBORHOOD WALK-ABOUT AT DONOVAN PARK AND THE WORK SESSION
BEGINNING AT 1:00 P.M. IN THE COUNCIL CHAMBERS
Sign language interpretation available upon request with 24-hour notification.
Please call 479-2332 voice or 479-2356 TDD for information.
COUNCIL FOLLOW-UP
TOPIC QUESTIONS FOLLOWUP I
2001
6/26/01 VRD PARKING SPACES AT FORD COUNCIL: Agreement was reached for Council to
PARK observe and review these signed spaces for a possible
Piet Pieters continued allowance of not moving them to the east lot.
(Kevin/Rod: Piet said they are requesting this because
it is very difficult to monitor the spaces, as is, and if
they're in the east lot, staff will not be able to see them.)
6/26/01 BLACK GORE BRIDGE GREG H.: Coordinate w/Pam Hopkins on a suitable
Diana Donovan light design that is in accordance w/approved safety
guidelines.
7-24-01 BIGHORN MOTEL (formerly) EAST DAVID RHOADES: Another one for "the list"I" This David Rhoades will locate this property and report back to Council.
VAIL property is owned by the Sonnenalp for employee
Council/Susan Pollock housing. Complaints were made re: trash, weed
problems, and it is looking generally unsightly and
_ unkempt.
7-24-01 4957 JUNIPER LANE, WEST HALF DAVID RHOADES: The list and the letter: Exterior of Matter referred to Gary Goodell to review for Building Code violations.
the building is a mess, including deteriorating facia,
siding, holes in the deck surrounding the hot tub.
Owner: Hugh Ferdows, SCIC, INC., 801 Corporate
Avenue, Lamar, CO 81052.
8/14/01 BETTER LIGHTING AT GREG/LARRY: It is very dark in the area from Two lights were out and have been repaired. Identification of location
CHECKPOINT CHARLIE Crossroads to Checkpoint Charlie, and given this will of 2 more lights south of the International Bridge and 1 north of the
Sybill Navas become the Streetbeat venue for this winter again (to bridge. The cost of each light installed is $4,400. Also of note, the
say nothing of the regular pedestrians trying to get from Lodge of Vail was recently before DRB to request less lighting at this
Point A or Point B), what is the cost of upgrading the location.
lighting? And can this be done this year?
8/14/01 CONTRACT WNRD RE: THE ICE I BOB: Include "free days" for Council use in contract.
DOME
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September 18, 2001 - Page 1
COUNCIL FOLLOW-UP
TOPIC QUESTIONS FOLLOWUP J
2001
Diana Donovan
8/14/01 LIGHTS AT VILLAGE PARKING LARRY/CHARLIE/JOHN: The lights at the west These have been repaired.
STRUCTURE pedestrian exit (facing La Tour) from the structure going
Kevin Foley to the lowest level need replacement.
8/14101 GRAFFITI AT PEDESTRIAN LARRY/CHARLIEIJOHN: The "cover up" of the graffiti This will be scheduled prior to winter.
BRIDGE at Pedestrian Bridge is being washed away and should
Kevin Foley be re-done.
8/14/01 NEW YEAR'S EVE ALTERNATIVE BOB: Set meeting w/Council's representatives (Diana
ENTERTAINMENT and Sybill) to include Bill Jensen, VRD, VVTCB, VCBA,
Council and commercial property owners.
8/21/01 ADDITIONAL HOUSING NINA: Ask Housing Authority whether it would be
AUTHORITY TASK willing to explore development of a mixed-use project
Greg Moffet along the south side of the Village parking structure.
8/21/01 SEAL COATS IN LIONSHEAD LARRY/GREG: Besides the additional maintenance There need to be some substantial improvements to the roads before
Chuck Ogilby and flower planting we're doing in LionsHead, can we all can be sealed. Public Works will look at getting some repairs
schedule annual seal coating where appropriate? completed, so the seals can be done.
8/28/01 INSTALLATION OF ICE DOME BOB: There is a concern it has been proposed to take
Diana Donovan two months to install the ice dome at the golf course
driving range, following the October 1 closure; this due
to additional site work.
SPEED BUMPS Constituents of West Gore Drive have asked to be a Staff is installing 2 different bumps at the Public Works complex to
Greg Moffet "test site". test effects on snow plows, buses, Fire and Police cars. these results
will determine program for neighborhoods.
9/4/01 GROSS SALES VS. TAXABLE STEVE: Please attach latest back up.
SALES
Greg Moffet
9/4/01 EXEMPT STATE/COUNTY SALES STEVE: Is it possible to exempt state and county tax, It is a state law.
TAX in order to insure TOV sales tax is collected (and to
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September 18, 2001 - Page 2
COUNCIL FOLLOW-UP
TOPIC QUESTIONS _ FOLLOWUP
2001
Kevin Foley provide a further incentive)?
9/11/01 MANHOLE COVERS LARRY: LionsHead merchants are interested in Staff will bring more into Lionshead next spring.
Kevin Foley knowing when the specialized "Vail" utility covers will be
appearing in their neighborhood?
9/11/01 INCREASE IN COUNCIL BENEFITS JP: Please do a survey of recent comparable council
Sybill Navas compensation(s), to include the cost of providing health
benefits. Schedule a work session agenda item no I
later than October 2"d, to allow first and second reading
of an amending ordinance should Council wish to
proceed prior to the November 6th regular municipal
election.
9/11/01 BUSINESS LICENSE FEE STEVE/SALLY: Are we requiring a business license No business license is required for businesses physically located
Greg Moffet fee from out-of-town activity providers who "pick up" outside the TOV per the ordinance. And because we do not have a
guests within the TOV? If not, why not? "gate," such as Beaver Creek, tracking down and enforcing with every
plumber, electrician, carpenter, any delivery service, CME, UPS,
Federal Express, tour and activity companies, to name a few, would
be problematic, simply stated. But most importantly given the current
sensitivity to the "Vail first" dictum, out-of-town businesses would then
have the right to advertise in The Guide, become a voting member of
the VCBA, and could be included in marketing efforts.
9/11/01 INTERNATIONAL BRIDGE GREG: Is the International Bridge structurally "sound" Staff will work with Joel and our Structural Engineer to determine
Sybill Navas to have a grandstand built for viewing the Whitewater what size can fit on the bridge. Joel Heath called to reiterate that if
Kayak Memorial event? Call Joel Heath at 479-1014, the stands cannot be put on the bridge, he would like to put stands on
Ex. 12, for more detail. the lawn on the prominade in order to increase capacity. The request
for funding is for increasing capacity at the venue and not specifically
just to put the stands on the bridge.
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September 18, 2001 - Page 3
COUNCIL FOLLOW-UP
TOPIC QUESTIONS FOLLOWUP )
2001
9/11/01 THREE-ON-THREE SOCCER STEVE: Contact Joel Heath to see whether there may Joe Blair has contacted Summit Sports (the organizer of this event)
EVENT be some way to "analyze" this very successful turnkey for further data. The VVTCB has also started preliminary
Greg Moffet event to deduce whether similar events can provide a conversations with other potential tournaments. They should know
more consistent guest number and experience. Joel more in a couple weeks and their findings will be presented to the
Heath: 479-1014, Ex. 12. Commission on Special Events (CSE).
9/11/01 POTATO PATCH HOMEOWNER'S ALLEN: Do we have any recourse in seeking a more
DUES just and equitably reflective dues assessment for our
Council unit at Potato Patch?
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September 18, 2001 - Page 4
. q•11161 WS "tact,. 0-j-
"Vail Standards"
"The can do team who will raise the bar"
Vail Community
Trash Cleaning: 1. Merchants & Property owners clean daily in Vail Village, Lionshead Mall,
and West Vail Business areas, or pay TOV to have the work done.
2. Buildings and properties paint, fix and repair immediately
2. Potential use of Volunteers build a call list to notify when it happens.
3. TOV assists with Town wide May cleanup day.
4. TOV assists with adopted a neighborhood & path program Town wide.
5. Pet owners are responsible & accountable for cleaning up after pets.
Public Works
Hand Sweeping & (To provide the cleanest trash free Town in the Nation)
Trash Cleaning: Villages, Frontage Roads, I-70, Streams walks, Parks, Rec. Paths, all Streets,
and around all Town owned buildings.
Hand Sweep 7 - days
per week 52 weeks: Vail Village, Lionshead Mall, Structures & their stair wells
Mid Dec, Jan, Feb, Mar.
Trash/shovelinQ/Ice Patrol: 5:00 am till 9:00 pm 7 - days per week
(Sometimes till 12:00 midnight for Special Events & Holidays)
Mid June, July, Aug, Sept.
Trash/hand sweenine:, 6:00 am til19:00 pm 7 - days per week (sometimes till 12:00 midnight)
(Sometimes till 12:00 midnight for Special Events & Holidays)
Oct, Nov, Dec,
Jan, Feb, Mar:
Walk 1 time ner Month: Frontage Roads, Roundabouts, On/Off ramps, 1-70, Stream Walks and
Neighborhoods (East Vail, Golf Course, W Vail South, W Vail North & Sandstone)
April, May, Sept.
Walk 2 times ner month: Frontage Roads, Roundabouts, On/Off ramps, I-70, Stream Walks, & Rec. Paths
June, July, Aug:
Walk once a week: Frontage Roads, Roundabouts, On/Off ramps, I-70, Steam Walks, Bike Paths, Trail
Heads
(Special Events may require extra daily checks & cleanings during events)
Trash Receptacles: Villages every 100' to 150'
& Pet pickups In Town bus route '/o mile
Structures every entry & exit point.
Parks - every entry, exit, shelter, restroom, and playground. (Pet pickups)
All Bus stops
All trail heads (Pet pickups)
Recreation Paths - entries, exits, & every '/n to'/2 mile along paths. (Pet pickups)
Public Works (To provide the cleanest streets in the Nation)
Sweeping: Vail Village, Lionshead Mall, In Town Bus Route, Frontage Roads, On/Offramps,
Recreation Paths, Sidewalks and Neighborhoods (East Vail, Golf Course, Upper Vail
Village, W Vail South, W Vail North & Sandstone)
Tenant Sweeper
April, May, June, July, Aug, Sept, (Weather & equipment permitting )
5 times Der week: Vail Village, Lionshead Mall, In Town bus route.
1 time Der week: Vail & West Vail Roundabouts, On/Off ramps.
Oct, Nov, Dec, Jan, Feb, Mar, (Weather & equipment permitting)
3 - 5 times Der week: Vail Village, Lionshead Mall, In Town bus route
1 time Der week: Vail & West Vail Roundabouts, On/Offramps.
Tvmco Sweeper
April, May, June, July, Aug, Sept, (Weather & equipmentpermitting)
1 time Der week: Frontage Roads
1 time Der week: Neighborhoods (East Vail, Golf Course, Upper Vail Village, W Vail South, W Vail North &
Sandstone)
Oct, Nov, Dec, Jan, Feb, Mar, (Weather & equipment permitting)
1 time Der month: Frontage Roads
I time Der month: Neighborhoods (East Vail, Golf Course, Upper Vail Village, W Vail South, W Vail North &
Sandstone)
Use sub-contractor:
Mar, April, May (Weather & equipment permitting)
7-10 davs: All Districts and Streets.
Streets, Sidewalks (To provide the cleanest Streets, & Sidewalks in the Nation)
Wash Down; Vail Village, Lionshead, Sidewalks in Village areas, Roundabouts, &
I-70 Under Passes W Vail, Vail, E Vail.
April, May,
1 time in spring
complete wash: I-70 under passes, Sidewalks in Village areas.
April, May, June,
July, Aug, Sept.
I - 2 times Der week: Vail Village, Lionshead Mall.
Dec, Jan, Feb, Mar. (Weather & equipment permitting)
1 time per month: Bridge Street, VTC heated stairs, Seibert Circle, Slifer Plaza.
(Special Events may require extra daily checks & cleanings during events)
Parking Structures (To provide the cleanest & best maintain Structures in the Nation)
Cleaning, Sweeping
& Maintenance: Sweeping, Trash, Washing, Lights, Paint, & Signs
Tenant Sweeping:
Nov. 15 through Aril 15
7 - davs Der week: Sweep both structures every night during ski season.
April 15 through Nov. 15
3 - davs Der week: Sweep both structures Monday, Wednesday, & Friday each week.
(Special Events may require extra daily checks & cleanings during events)
Hand Sweepine & Trash:
Nov. 15 through Aril 15
7 - davs Der week: Walk both structures 4 times per day. (10- 1 2am/2-4pm/6-8pm/1 0-12midnight)
April 15 through June 15
7 - davs Der week: Walk both structures 1 time per day. (6-8am)
June 15 through Oct 1'
7 - davs Der week: Walk both structures 4 times per day. (10- 1 2am/2-4pm/6-8pm/ 10- 1 2midnight)
(Special Events may require extra daily checks & cleanings during events)
Wash down:
April, May,
1 time in spring
complete wash: Vail & LH Structures
Oct, Nov.
I time comDlete wash: Vail & LH Structures
Feb, or Mar. (Weather & equipment permitting)
I time comDlete wash: Vail & LH Structures
(Special Events may require extra daily checks & cleanings during events)
Complete Paint of
Walls. Doors & Handrails: 1 time per year and touch up paint every month.
Paint Strips: 2 times per year May & October right after wash down.
Re-lamp lights: Every 20-30 months (Life of Fixture)
Sub-contract (To provide the cleanest & best maintain Restrooms in the Nation)
Cleanina Restrooms: Parking structures, Library
12 months VTC Hours 6:00 am till 2:00 am
Nightly Cleaning: VTC a complete nighttime clean of Transit Center 3`a & 0 levels & Restrooms in the
East & West ends of structure 2:00am till opening 6:00am.
Nov 15 through April 15:
Dailv Checks & Cleaning: VTC - 5 times per day every 3 hours 9:00am, 12:00am, 3:00pm, 7:00pm, &
I 0:00pm.
June, July, Aug, Sept:
Daily Checks & Cleanings: VTC - 4 times per day every 4 '/2 hours 10:30am, 3:00pm, 7:30pm, & 12:00midnight
April 15, May, Oct, Nov 15:
Dailv Checks & Cleanings: VTC - 2 times per day every 7 hours 1:00pm & 8:00pm
(Please refer to complete custodian written standards for nightly, daily, weekly, & monthly practices)
(Special Events may require extra daily checks & cleanings during events)
12 months LH Aug Building Hours 6:00 am till 12:00 midnight
Nightly Cleaning: LH Aug Building a complete nighttime clean of common area & restrooms
12:00 midnight till 6:00am.
Nov 15 through April 15:
Daily Checks & Cleanina: LH Aug Building - 4 times per day every 4 % hours 10:30am, 3:00pm, 7:30pm, &
12:00midnight
June, July, Aug, Sept:
Daily Checks & Cleanings: LH Aug Building - 4 times per day every 4'/2 hours 10:30am, 3:00pm, 7:30pm, &
12:00 midnight
April 15, May, Oct, Nov 15:
Dailv Checks & Cleanings: LH Aug Building - 2 times per day every 7 hours 1:00pm & 8:00pm
(Please refer to complete custodian written standards for nightly, daily, weekly, & monthly practices)
(Special Events may require extra daily checks & cleanings during events)
12 months Library Hours (M - T i 0:00am to 8:00pm/F 10:00am to 6:00pm/S & S 11:OOam to 6:00pm)
Early morning Cleanina_ : Library building & restrooms - a complete deep clean every morning S:OOam
9:OOam.
Daily checks & cleaning includes employee area and restroom, library, children's
room, offices, atrium, community room, & Public restrooms
Dailv Checks & Cleanings: Monday - Thursday, 4 times per day 12:00pm, 2:00pm, 4:00pm & 6:00pm.
Dailv Checks & Cleanings: Friday, 3 times per day 12:00pm, 2:00pm, & 4:00pm.
Dailv Checks & Cleanings: Saturday & Sunday, 3 times per day 1:00pm, 3:00pm, & 5:00pm.
(Please refer to complete custodian written standards for nightly, daily, weekly, & monthly practices)
(Special Events may require extra daily checks & cleanings during events)
5 months Parks
Earlv morning Cleaning: 20 week contract
a
Restrooms Areas: Stephens Park, Ellefson Park, Buffher Creek Park, Sandstone Park, Ford Park, &
Bighorn Park.
Restrooms oven: (Weather & equipment permitting)
Memorial Day??? Stay open to October 15. Open 24 hours a day.
Early Morning
Complete cleaning: A complete deep clean will be done each morning and restocking of supplies. All
Park restrooms will be cleaned, stocked and ready to use by 9:00am each day.
4Th week of May
till 461 of June,
Dailv Checks & Cleanings: Friday, Saturday, & Sunday 3 times per day 12:00pm, 3:00pm, & 6:00pm
Monday - Thursday 2 times per day 1:00pm & 5:00pm.
End of June till end
of September
Dailv Checks & Cleanings: Monday - Sunday 4 times per day 11:00am, 2:00pm, 5:00pm, & 8:00 pm.
End of September
Through Closing
in mid October
Dailv Checks & Cleanings: Monday - Sunday 2 times per day 1:00pm & 5:00pm.
(Please refer to complete custodian written standards for nightly, daily, weekly, & monthly practices)
(Special Events may require extra daily checks & cleanings during events)
Flags & Banners
Flags: 3 - times per year, 3`a week of (December, April, & August) every 4 months.
Banners: 4 - times per year (Incorporate in Streetscape)
Theme Decorating: Flags, Banners, Lights, Signs, & Decorating decor
Seasons- (Spring/Summer/Fall/Winter)
Holidays - (X-mas & New Years/Memorial day/4`h of July/Labor day)
Themes - (Halloween/Summer soloist/Festivals)
Repair and Maintenance
Metals Painted, little fading or chipping
f
Woods Sanded, Stained or Painted no splinters
Suns Inspected 1/month `
Non-faded, no stickers or graffiti, and straight
Other Repair/Replace all worn, broken, or vandalized parts/pieces
Vehicle Cleaning Check inside of buses every hour
Wash Buses nightly inside and out
Detail buses twice per year
Weed Control Present a weed free environment
(Requires significant undertaking by the town and the private sector)
Roadside Mowing 4'-8' rough mow all road and bike path shoulders
~ - a
ACTIVITY TOTAL TOTAL TOTAL
DESCRIPTION 1998 1999 2000
Pothole Repairs $11,616 $21,031 $23,355
Cracksealing $59,288 $49,204 $6,102
Overlays $84,657 $102,083 $127,291
Sweeping $133,604 $147,779 $217,792
Concrete Mtc $53,920 $22,881 $38,261
Paver Mtc $8,418 $4,010 $3,430
Masonry Mtc $12,549 $13,515 $1,588
Drainage Mtc $38,516 $48,326 $14,838
Ditching/Grading $9,420 $27,836 $12,340
Guardrail Mtc $703 $882 $166
Sign Mtc $77,014 $62,488 $48,729
Traffic Control $10,463 $11,411 $13,057
Striping/Pave Marking $43,092 $38,794 $18,994
Sign Fabrication $44,137 $37,296 $64,841
Sanding/Plowing $269,829 $277,690 $397,740
Hauling Snow $36,925 $33,984 $66,330
Cut Pack $36,421 $22,344 $39,419
Hand Shovel $111,049 $85,446 $108,972
Blow Snow $11,275 $3,485 $10,806
Material Hauling/etc $24,826 $19,026 $15,102
Trash Removal/Haul $213,056 $228,545 $235,235
Other Street Mtc $106,120 $77,712 $76,108
Mud/Rockslide $610 $12 $771
Highwater $2,439 $1,760 $5,913
Avalanche $0 $0 $0
Hazmat $0 $0 $0
Emergency Response $3,342 $2,046 $8,202
Flowerbed Mtc $131,538 $110,155 $127,042
Planting $54,031 $93,711 $109,665
Mowing $53,367 $40,283 $69,542
Turf Mtc $15,755 $61,613 $30,413
Irrigation Mtc $80,286 $73,250 $82,887
Irrigation Install $4,801 $13,698 $364
Play Area Mtc $4,496 $7,866 $7,075
Tree/Shrub Mtc $22,278 $37,159 $27,348
Weed/Pest Control $24,275 $16,063 $21,614
Other Park Mtc $33,534 $22,955 $26,527
New Street Lights $54,403 $84,105 $78,008
Street Light Mtc $224,938 $238,234 $278,378
General Carpentry $223,094 $258,081 $255,039
Light Mtc Facilities $10,972 $6,220 $17,557
Line Locates $11,856 $6,277 $13,139
ACTIVITY TOTAL TOTAL TOTAL
DESCRIPTION 1998 1999 2000
General Elec. Mtc $111,605 $164,899 $129,670
Mechanical Mtc $46,864 $38,385 $53,617
Plumbing Mtc $59,901 $70,355 $63,544
Fire Control/Security $41,716 $27,805 $45,107
Elevator Mtc $10,440 $31,434 $15,660
Locksmithing $23,858 $23,494 $16,817
Vandalism $286 $447 $475
General Cleaning $553,739 $610,412 $618,254
Overhead Door Mtc $5,781 $10,724 $7,581
Traffic Gate Mtc $15,760 $15,437 $12,516
Painting $54,651 $24,688 $43,503
Other Bldg Mtc $67,966 $48,286 $63,655
General Administration $100,016 $102,528 $68,560
Meetings/Training $171,581 $205,140 $249,650
Special Events $210,781 $318,030 $350,770
ShopsNard Mtc $112,917 $63,461 $45,632
Equipment Mtc $96,705 $86,071 $87,434
Special Proj Construct $5,387 $446 $43,435
Inspections $3,879 $1,468 $13,724
Parking Operation $315,882 $250,654 $372,584
TOTAL $4,364,626 $4,505,419 $5,004,168
Village VTRC LHTRC LH Mall Outlaying Totals TOV Time Req. Industry Benchmark
Pedestrian Area
Porter Pan and Broom - (SF) 140,000 51,000 70,000 261,000 27 man hours 2.5-18 min/1000 SF=10.1-78.3mh
Trash & Recycle - (Cans) 50 35 45 35 100 265 5 man hours 3.3 man hours no travel
Stairs - (SF) 16284 10700 26984 14 man hours 13.7 mh including railings
Railing - (LF) 2200 900 3100
Street Sweeping (Ac) 2.94 0.918 3.86 1.5 mh to sweep
Structure Sweepinq - (AC) 12.5 12 24.5 Acres/day 20-25 Acres/day
Perimiter of Parking Structure 1400 900 2300 0.51 1 mh walk
Village Roadways (LF) (Miles) (AC)
E Meadow Drive 700
W Meadow Drive 2100
E Lionshead Cir 800
Vail Road 1900
Vail Valley Drive 3400
Hanson Ranch Rd 500
Gore Creek Drive 400
W Lionshead Cir 1300
W Lionshead PL 550
11650 4.413 6.4 6 mh walk 2.6 mh to sweep
Frontage Roads (LF) (Miles) (AC)
Golf Course Bridge -OTS 13000 10.44 3.4 mh to sweep
OTS-WV roundabout 8200 5.65
North Frontage Road 14500 9.32
WV Roundabout-Chamonix 2059 1.32
WV-Roundabout-Intermontain 5920 3.8
Golf Course Bridge - East Vail Interchange 13050 8.99
Bighorn Road- Campground 12250 10.12
68979 26.129 49.64 35 mh walk 12.6 mh to sweep remaining
1.70 (Miles) (Miles) (AC)
171-173 2
173-176 3
176-180 4
180-182 2
11 44 59 mh walk
Interchanges (LF) (Miles) (AC)
WV Roundabout and ramps 4100
MV Roundabout and ramps 5100
EV interchange and ramps 3800
13000 4.924 2 7 mh walk 1 mh to sweep
Recreation Paths (Miles) (Miles) (AC)
I 141 14 17 19 mh walk 8 mh to sweep
Remaining Town Streets (Miles) (Miles) (AC)
251 } 501 731 67 mh walk 24 mh to sweep
t
Park Restrooms Fixtures SgFt
Ford 7 240 30/min day reclean 15/min day
Stephens 7 240 30/min day reclean 15/min day
Bighorn 7 240 30/min day reclean 151min day
Red Sandsotne 7 240 301min day reclean 15/min day
Ellefeson 4 84 15/min day reclean 8/min day
Bufher creek 4 77 151min day reclean 81min day
Donovan Park(Park) 13 550 45/min day reclean 20/min day
Restrooms
VRTC (6 total) 17 1/hour day reclean 30 min day
LHTRC 16 1/hour day reclean 30 min day
Library 16 11hour day reclean 30 min day
Com Dev 5 25/min day reclean 15 min day
Municipal Bldg(4 Total) 18 11hour day reclean 30 min day
PW Admin 7 30/min day reclean 151min day
Employee Areas(17 Total) 55
Building Areas Custodians budgeted 1 custodlant13.200 SF
VRTC (6 total) 8000 8000
LHTRC 3000 3000
Library 17400 17400
Com Dev 7000 7000
Municipal Bldg(4 Total) 11425 11425
PW Admin 5075 5075
Police building 31325 31325
PW Shop 57750 8000
Old Town Shop 6400 91225
Fire Stations 14650
Housing 20000
182025 7 6.94
MEMORANDUM
TO: Vail Town Council
FROM: Steve Thompson
Finance Director
DATE: September 14, 2001
RE: REVENUE BUDGETS FOR 2002
The following major revenue analysis for the 2002 Budget and corresponding charts will
be part of the budget presentation on September 18th. The first page, Major Revenue
Analysis for the 2002 Budget, shows what the town is budgeting as an increase for the
various major revenues for 2002. These revenues have been selected and focused on
because of their significance to the town's budgets and they are revenues that have
been subject to volatility or regulation by other government agencies. The idea of
budgeting revenues tighter has not been reflected in these numbers. Please bring the
budget documents that were put in your September 11th packet for the meeting on
tH
September 18
Major Revenue Analysis for 2002 Budget
Original Revised % Change Revised Budgeted
2000 2001 2001 from 2001 2002 Increase
Actual Budget Budget Original Budget Budget 2002
General Fund Revenues
Sales Tax 8,760,101 8,879,927 8,986,466 1.20% 9,300,992 3.5%
County Sales Tax 517,260 517,500 529,421 2.30% 547,951 3.5%
Property Tax Revenue 2,082,770 2,402,879 2,402,879 No Increse 2,635,958 9.7%
Lift Tax Revenue 1,961,723 1,927,800 2,070,800 7.42% 2,174,340 5.0%
Road & Bridge Revenue 466,024 480,300 480,300 No Increse 489,906 2.0%
Highway Users Tax 225,509 226,544 226,544 No Increse 219,358 -3.2%
Fines & Forfeitures 230,549 209,458 209,458 No Increse 194,350 -7.2%
Parking Revenue 1,980,421 1,775,340 2,000,000 12.65% 2,000,000 No Increse
Franchise Fees 576,904 581,785 581,785 No Increse 598,175 2.8%
Building Permits 606,671 650,000 650,000 No Increse 650,000 No Increse
17,407,932 17,651,533 18,137,653 2.75% 18,811,030 3.7%1
Total GF Revenues 19,120,357 19,254,911 19,819,941 2.93% 20,474,408 3.3%
RETT Tax 3,518,178 2,900,000 2,900,000 No Increse - 2,900,000 No Increse
I
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1995 1996 1997 1998 1999 2000 2001 2002
Year
Winter Sales Tax
,
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Year
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Summer Sales Tax
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Town of Vail
Sales Tax Worksheet
8/28/01
%Change %Change
ZB91 Budget nom rom
Month 1888 1881 1881 1983 1894 1985 1886 1887 1888 1888 2880 Budget Co 1! Variance 2888 Budget
January 1,599,123 1,713,091 1,709,654 1,855,364 1,805,707 1,894,597 1,935,782 2,052,569 2,115,359 2,066,459 2,034,529 2,087,561 2,205,880 118,319 8.42% 5.67%
February 1,695,850 1,737,343 1,780,568 1,828,766 1,814,495 1,816,107 1,993,389 2,089,673 2,153,121 2,021,486 2,223,670 2,280,739 2,361,669 80,930 6.21% 3.55%
March 1,897,718 2,051,820 1,977,995 1,988,090 2,250,656 2,139,298 2,240,865 2,580,992 2,368,077 2,415,202 2,545,573 2,611,010 2,553,056 (57,954) 0.29% -2.22%
April 634,174 616,648 691,163 864,303 794,668 791,092 966,993 874,427 1,107,334 952,843 926,771 950,308 1,038,504 88,196 12.06% 9.28%
May 236,359 250,809 268,000 257,248 287,315 324,681 318,920 329,783 382,718 370,864 388,121 397,259 446,755 49,496 15.11% 12.46%
June 448,227 468,948 468,598 475,161 548,820 590,685 594,907 630,366 633,400 692,811 721,774 739,993 737,224 (2,769) 2.14% -0.37%
July 6615,094 737,288 742,750 811,538 892,830 893,483 963,717 1.043.637 1.107.882 1,130,883 1,235.470 1,263.442 1.045.840 (217,602) -15.35% -17.22%
Total 7 a.17(1 ,),r11aoi.ii, ~n -1r; it , ,1 °,7%
n.
Auaust 678,071 761,992 767,257 825,954 891,566 867,125 990,650 1,073,430 1,183,926 1,050,004 1,038,516 1,062,475
September 482,328 491,684 485,954 5610,535 725,205 645,902 630.453 637.831 735,608 806,600 817,313 838,140
October 364,002 324,802 367,578 400,525 408,405 461,791 413,573 472,836 515,531 536,204 547,201 560,837
November 438,731 428,086 497,907 553,681 594,491 611.147 601,208 707,166 656,596 582,260 691,445 708,636
December 1,625,219 1,691,775 1,846,223 1,974,553 1,992,855 1,994,540 2,068,851 2,254,709 2,070,834 1,883,805 2,062,205 2,078,220
Total 10, 764, 896 11, 274,286 11, 603, 647 12, 395, 718 13, 007,013 13, 030, 448 13, 719, 308 14, 747, 419 15, 030, 386 14,509,421 15, 232, 588 15, 578, 820 10,388,928
I?l
TOWN OF 4VAIL
iWORLD,
Office of the Town Manager
CHAMPIONSHIPS
75 South Frontage Road
1999-VAIL-BEAVER CREEK
Vail, Colorado 81657
• ' .
970-479-2105/Fax 970-479-2157
MEMORANDUM TM
TO: VAIL TOWN COUNCIL
FROM: PAM BRANDMEYER
STEVE THOMPSON
DATE: 14SEP01
RE: FUNDING REQUEST MATRIX
In speaking with Diana earlier this week, Staff had already come to the
conclusion that what had been presented by the various funding requests was
either qualitative or quantitative and difficult to compare. Further, an in-depth
analysis of each group's budget would need to be completed in order to assure
an equitable across-the-board comparison in assessing staffing, services
provided, and possible duplication by the provider. Therefore, attached you will
find what has been provided to the town. Final resolution to all of these funding
requests has been scheduled for the September 25th work session. Please let
us know if you would like further information.
Attachments
RECYCLED PAPER
Vail Chamber & Business Association
Funding Request Difference - 2002 from 2001
Request for 2001 $240,000.00
Request for 2002 $372,740.00
Difference `02 from `01 $132,740.00
What the difference funds:
Contribution to VLMD $93,185.00
Two part time staffers $33,100.00
Customer Service Training $10,000.00
Virtual Walking Tour $10,000.00
Additional support to the Vail Guide $10,000.00
* Down from $15,000.00 in '99 and up from 0 in 2001.
Total $156,285.00
Difference from Funding Request ($23,545.00)
The $23,545.00 difference is made up by cutting costs in various areas, most notably from
Operating Expenses ($13,500.00).
The Vail Chamber and Business Association was able to shift funds from other
areas in 2001 to spend $15,000.00 on Street Entertainment. The VCBA still
needs a funding source for Street Entertainment, which is budgeted at
$75,000.00. We anticipate receiving this from Rick Scalpello and the Vail Today
project.
VAIL TODAY
Funding Request Difference - 2002 from 2001
Request for 2001 $ 0
Request for 2002 $325,000
Difference `02 from '01 $325,000
What the difference funds:
1. Infrastructure: flags, lights, info $ 95,000
displays in Village & Lionshead
2. Street Entertainment: weekends $ 75,000
from Memorial Day to Labor Day
in Village and Lionshead.
3. Festivals: Two Tyrolean/Bavarian $155,000
and five ethnic festivals
Total $325,000
Notes:
$95,000 of infrastructure funds will be provided to TOV Public Works.
$75,000 of street entertainment funds will be provided to VCBA.
$25,000 of festival funds for Front Range Marketing will be provided to VLMD.
VAIL LOCAL MARKETING DISTRICT: 2002 Budget Impact without Business License Fees Submitted: 09/10/2001
Service 2001 Budget 2002 Proposed 2002 Budget Change Program Components Lost
Description Budget REDUCTION from 2002
Proposed
I
Overall $2,000,000 $2,000,000 $1,710,000 ($290,000)
• Eliminates banners on national travel web sites = Loss of over 4
Destination million ad views and click through conversion rate of 40%
$531,100 $605,600 $514,000 ($91,600) . Eliminates direct mail list acquisition & new prospect mailings =
Potential loss of 208,000 prospects.
• Eliminates unique URL's & splash pages = Reduction of search
engine ranking significantly thus reducing web site visitors.
• No video news releases.
• Eliminates Chicago, CA, FL from national media calls.
• Host 50% fewer media in Vail.
• Lose all cable TV exposure = Loss of 1,749,950 impressions &
Front significant reduction in sponsorship negotiation value.
$459,240 $334,100 $283,020 ($51,080) • Unable to create "Newcomer's Event" in Vail = Reduction of new
Range prospect list by 83,000 and ability to customize a Vail event for this
audience.
• Lose guerilla marketing efforts which produced extensive coverage
on radio, TV and print.
• Reduces front range media contact by 50%
• Almost eliminates local event press support.
• Loss of national print presence and 600 telemarketed leads.
Groups & • Loss of print exposure for markets 6-15.
$452,560 $429,700 $316,400 ($113,300) • Eliminates half of scheduled travel in secondary markets. Travel
Meetings accounts for 30% of leads.
• Eliminates telemarketing =Loss of 4000+ contacts with meeting
planners.
• Decrease database marketing efforts = 17% cut in primary markets
and 25% cut in secondary markets.
• Eliminate internet advertising = Lose average of 1 RFP weekly
• Cuts FAM trip funding =Reduction in number of meeting planners
brought to Vail by 10-15%
• Loss of all strategic alliance efforts, which typically can be
leveraged 40-100%
• Administrative fees shrink as projects are reduced or eliminated and
VVTCB fee as a percentage of the total budget is reduced as well.
Admin $502,100 $505,600 $471,580 ($34,020)
.
VAIL VALLEY CHAMBER OF COMMERCE-REQUEST FOR 2002 FUNDING
Service Description 2001 TOV 2002 Request Change Program Components Additions/Changes from 2001 Impacts
Allocation
Membership dues $4,000 $8,000 $4,000 Supports the creation of money saving Request will be withdrawn if
benefits for businesses in throughout funding for Merged organization is
the Vail resort community approved
Annual Community $2,500 $2,500 No Free party for seasonal and year-round Sponsorship benefits remain the same Entire budget of $15,000 raised
Mixer/Season Kickoff increase employees and residents to kick off as 2001 through sponsorship by various
Party the ski season community entities...
TOTAL $6,500 $10,500 $4,000 I
~ I I
Page 1 of 1
Pam Brandmeyer - Re: VCBA Funding Difference
From: "Stephen Connolly" <sfcvail ahotmail.com>
To: "Pam Brandmeyer" <pbrandmeyer@ci.vail.co.us>
Date: 9/12/01 11:03 AM
Subject: Re: VCBA Funding Difference
I justed called Rick and he is on the mountain as a course marshall. We
never discussed him submitting but it would look something like this i
suppose :
2000 $0
2001 proposed $
difference proposed $
what the difference "buys" the whole program of infrastructure
improvements, street
entertainment and festivals
sfc
Original Message
From: "Pam Brandmeyer" <pbrandmeyer@ci.vail.co.us>
To: <sfcvail@hotmail.com>
Sent: Wednesday, September 12, 20019:13 AM
Subject: Re: VCBA Funding Difference
Thanks - got it. Out of curiosity, do you know whether we're going to
receive anything from Rick Scalpello? You had asked a couple questions
about his event last week but I haven't received anything from him. Just
wondering. Thanks.
"Stephen Connolly" <sfcvail@hotmail.com> 09/10/01 04:47PM
The attached document shows the difference between the VCBA's funding
request in 2002 from 2001. Please contact me if you have any additional
questions. Thank you.
sfc
Stephen Connolly
sfcvail@hotmail.com
Vail Chamber & Business Association
477-0075
file://C:\Windows\TEMP\GW } OOOO 1.HTM 9/12/01
VAIL VALLEY TOURISM & CONVENTION BUREAUNAIL VALLEY CHAMBER OF COMMERCE MERGED ORGANIZATION
Service Description 2001 TOV 2002 Request Change Program Components Additions/Changes from 2001 Impacts
Allocation
Funding Partnership $0 $100,000 $100,000 Economic Enhancement Establish collaborative task force Create and implement plan for
(based on matching Develop blueprint for diversification improvement of year `round economy
contribution from Encourage expansion of year-round air service Assist in improvement of existing
other funding Provide creative financing and affordable capital through public business
partner's) private partnerships Diversify employment base and attract
Develop funding mechanisms for future economic enhancement new employees
programs
Service Quality Expand LQA principles to include overall service quality Establish "guest-centric" service culture
Assurance improvement Improve guest satisfaction through
• Lead in development and implementation of year-round quality service quality control
"shopping" programs Improve "perceived value" equation
• Develop manager/employee training and reinforcement techniques Solidify reputation as resort market
• Improve manager/employee leadership, management skills, and leader
guest relationshia skills
Business Support Develop community-wide recruiting programs Provide support for business community
• Establish relationships with major universities to support in attraction and retention of quality,
"internship" program motivated employees
• Develop working relationship with INS to assist in securing alien Improve standard of living for
workforce employees in the area
• Develop process for procurement of visas for work-training
programs in hotels and restaurants
Establish incentive/recognition program to reinforce extraordinary
service
• Develop reduced cost health insurance and other benefits to aid
smaller employers with emolovee retention
Public Affairs Establish/develop relationships with other organizations within the Assure that the interests of business
community and state to leverage dollars community are represented in political
• Determine county, state, and national "hot issues" and determine process
who follows these issues at the legislative level Establish forum for regional
Attend County and town council meetings as necessary to participation in planning and execution
represent business interests of programs
• Develop "leadership coalition" focused on defining and
addressing "hot issues" in the region
TOTAL $0 $100,000 ~ $100,000 ~ ~
VAIL VALLEY TOURISM & CONVENTION BUREAU: Town of Vail Request for Contracted Services - 2002 Submitted: 09/06/2001
Service 2001 TOV 2002 Request Change Program Components Additions/Changes from 2001 Impacts
Financial numbers are estimates based on research
Description Allocation
Special Events $206,500 $308,500 $102,000
• Vail's kick-off to summer • Increase event in Vail by 50% • 24% of our guests have a
r • One of the top whitewater events in the world • Increase amount of pro-boaters invited whitewater experience
ATER •
National television • Increase reach of television show • Estimated 50 million homes will be
• Top kayakers in the world • Increase capacity of whitewater seating reached via television coverage
• Major pre-event media campaign capacity • Estimated attendance increase by 20%
vas, q moo • Average attendee spent $119 per day • Increased prize money to attract top athletes • Estimated financial impact for 2002
• 67% came specifically for the event = $708.480 plus media value
• 5,000 attendees
• Increase Vail's perception as a fun environment • Inclusion of major concerts to increase • Triple estimated crowd over two and
• Celebrity charitable event overnight stays. Concerts projected to draw half days =10,000 -15,000 attendees
• Highlight Vail restaurants an additional 10,000 visitors • Average expenditure per person was
A1144*
' • 25% stayed overnight • Increase the hours of the event by 150% $92 in 2001
• 67% came specifically for the event • Estimated financial impact in '2002
• 5,000 attendees/increase by 10,000 in 2002 is $920,000
• Maintain consistency of bands, fireworks and • Limit financial losses • Community related event with negligible
entertainment • Maintain Quality return on investment other than adding
• Limit Financial Losses substantial value for quality of life for
residents and guests
• Vail's last big summer's event • Double the length of the event • Estimating increasing attendance by 30%
• Vail's Reunion • Each village will have its own weekend =19,500
r,
• Highlighting Vail's restaurants celebration • Average expenditure per person in 2000
• Event for both villages • Increase Vail's Reunion component was $171
• 52% of attendees stay overnight • Major media presence • Potential value in 2002 = $3,334,500
• 58% of attendees are from out of town
• 15,000 attendees
No increase • Vail's Annual Holiday Event • Expand charitable event • Community related event with negligible
reflected in • Charitable event for kids ($5,000 raised) • Maintain ambient entertainment return on investment other than adding
new • Tree lightings in Lionshead and Vail Village • Maintain quality of lighting and fireworks value for quality of life for residents
President Ford programs • Naval Aviation Choir and guests
Tree 6ghnng • Fireworks at the event
• New Years Eve Fireworks
No increase e 2001 Programs • Same request as 2001= $160,000 for seed • Recommendations to spend $5 to attract one
reflected in o Vail Arts Festival events person
Commission on $160,000 $160,000 new o Squirrel Nutt Zippers o Including: • Estimates world be to draw an additional
Special Events programs o King of the Mountain 0 $60,000 for new events 32,000 guests to town via Commission on
o James Brown & Hole in One @ Colo. Open 0 $80,000 for icon events Special Events
o 3 v 3 soccer 0 $20,000 for 3 v 3 soccer • 32,000 x $142 (average summer daily
o Vail's Summer Sports Fest expenditure) _ $4,544,000
VAIL VALLEY TOURISM & CONVENTION BUREAU: Town of Vail Request for Contracted Services - 2002 Submitted: 09/06/2001
2001 Special Event Financial Summary
Service Description 2001 TOV Event Revenue Sponsorship Total Revenue Expense Net
Allocation
Special Events $206,500 $206,500 $278,057 ($71,557)
61MMM
ATER .k ($2,711)
ht. $7,189 $57,500 $64,689 $67,400
VALOLOkAW
.,z
$14,723 $45,500 $60,223 $48,982 $11,241
$3,452 $28,200 $31,652 $36,480 ($4,828)
$77,760 $42,000 $119,760 $101,229 $18,531
a.,
Psi $0 $17,000 $17,000 $24,850 ($7,850)
Commission on $160,000 $160,000 $160,000 $0
Special Events
Multiple Event Sponsor $83,000 $83,000 $37,000 $46,000
I
TOTAL $366,500 $469,624 $273,200 $742,824 $753,998
VAIL VALLEY TOURISM & CONVENTION BUREAU: Town of Vail Request for Contracted Services - 2002 Submitted: 09/06/2001
2001 TOE' 200: s 1 I d
I Allocation t tc ` ces
Vis` s $155,800 $191,352 $35,552 Employees Hours Hours in Mont . Maintain World-Class Visitor Centers . Vail 141
7 Blue 9 Blue Jan 2 9-5 487 . Limit financial losses . 24 Hour Courtesy Phones
• February 2.5 9-5 608 . Optimal hours of operation . Full vacation planning services
March 3 9-6 821 . Coverage in both Villages . Parade of Events Resort Intranet
April 2 9-5 487
May 2 9-5 487 • Vail Tours
June 4 9-6.15 1125 • Comprehensive Maps
July 4 8-7 1217
August 4 8-7 1217
September 3 9-6.5 867
October 2 9-5 487
November 2 9-5 487
December 2.5 9-5.25 627
Total 8916
25 Blue 25 Blue 0 • 2,844 hours of guest interaction time • Pro-active approach to guest service for • Manager appointed to program
Parking Parking . Management of program and Vail • Uniforms supplied by the VVTCB
Community Passes Passes personnel • Picture takers for families ($6,000 value)
Host • 44 full-time hosts l 10 part-time • More cooperation with on-mountain host
Program hosts program
• Continued retention of hosts (Very little
turnover)
MEMORANDUM
TO: Vail Town Council
FROM: Department of Community Development
Staff: Russ Forrest
DATE: September 18, 2001
SUBJECT: Development Review Fees
1. PURPOSE OF MEETING:
The purpose of this worksession is to ask Council whether development review fees
should reflect the cost of providing those services. Staff has recently reviewed the fee
structure for the Town of Vail's development review process and the cost for providing
that service and found that approximately 60% of the total cost is paid by fees and the
other 40% is subsidized by the Town and the taxpayer. The following is a summary of
the existing fee structure:
Approximate Revenue: $ 819,000 ($39K Planning & $780K Building)
Development Review Cost: $1.336.000 ($100,000 + reduction in last 3 yrs)
Difference: 516,000 (Difference not paid by developers)
The current fee structure is back end loaded in that the most significant fees are incurred
during the building process and the planning related fees are relatively low. Staff has
also looked at the fee structure for other jurisdictions and found that our fees are low
particularly with respect to planning related applications. Staffs rational for examining
the fee structure includes the following:
• When compared to other jurisdictions, staff questions why the Vail community should
subsidize development costs.
• The overall budget is increasingly limited to pay for an increasing demand for
services. Increased revenue from development review fees that reflect a true cost
could help provide additional revenue and ensure a high level of service for
development review applications.
• The boards and staff feel that the low cost of certain applications leads, in some
cases, to poorly conceived plans.
• Staff is interested in exploring with Council whether incentives (through the fee
structure) should be developed for environmentally friendly development, retail
enhancement, and owner occupied housing.
If Council feels that fees should reflect the cost of providing development review fees,
staff would request working further with the building and design community to revise the
fee schedule and bring a revised fees schedule back to the Town Council for their
approval.
2. BACKGROUND
The Town Council and the Design Review Board met on September 4th. One of the
issues discussed, was how the current development review fees do not cover the
expense of providing development review services. Council expressed interest in
scheduling this issue for discussion. At the PEC meeting on August 27th, the Planning
Commission expressed interest in raising fees for commercial applications to reflect their
true cost and to ensure that more expensive residential development also pay for their
true cost.
The zoning code addresses fees and generally states that fees should cover expenses.
For example:
• Sign Applications: Section 11-2-2 states that "the fee shall be sufficient to cover the
cost of Town staff time and other expenses incidental to the review of the
application."
• Sign Variance: Section 11-7-3 states "the fee shall be sufficient to cover the cost of
Town staff time and other expenses incidental to the review of the application."
• Design Review Regulations: Section 12-11-7 states that" the Town Council shall set
a design review fee schedule sufficient to cover the cost of Town staff time,
consultants fees, and incidental expenses."
• Conditional Use Permit: Section 12-16-3 states "the Town Council shall set a
conditional use permit fee schedule sufficient to cover the cost of the Town staff time
and other expenses incidental to the review of the application. "
• Variances: Section 12-17-3 states "the Town Council shall set a variance fee
schedule sufficient to cover the cost of Town staff time and other expenses incidental
to the review of the application. "
Based on existing regulations it is clear that the Town Code provides direction to set
development review fees at a rate that covers the direct costs for providing those
development review services.
Staff has met on several occasions with small focus groups of builders and designers.
Initial input is that our fees are extremely low compared to other jurisdictions in Eagle
County. Services that are critical to both the design and construction community are the
counter service and the overall turn around time of the development review process.
Staff has also received input from the design and construction community that applicants
have taken advantage of the low fees and submitted applications to simply test an idea
or to raise property values by increasing vested rights. Increasing fees to comparable
rates to the rest of Eagle County may reduce frivolous applications.
3. EXISTING TOWN OF VAIL FEE STRUCTURE
The most significant fees come from the building permit which is based on the total
valuation of the construction. Building related fees are incorporated into the various
Building, Fire, Mechanical, Pluming, and Electrical codes adopted in the Town Code by
reference (Section 10-1-2). It should be noted that the current fee structure for Building is
based on the 1991 code which is 20% less than the 1997 UBC fee schedule which
2
nearly all the other jurisdictions in Eagle County have adopted. The planning fees have
not changed in last 12 years. The Town will typically only receive $40,000 in fees in a
typical year from planning applications. Planners, engineers, and the Fire Department
are also heavily involved in reviewing building applications and ensuring that conditions
of approval are met during construction. Therefore the building fees also help pay for
other staff time and is not just compensation for building inspectors. Attachment A
summarizes the existing fee structure and a four-year average for revenues.
4. ACTUAL COST TO PROVIDE SERVICES
The actual cost to provide development review services is approximately $1.3 million with
approximately $990,000 of that cost is labor. This includes labor costs from Fire, Public
Works, Administration, and Community Development directly attributable to the
development review process. The other $344,000 reflects other non-labor costs such
as utilities, building costs, publishing, and other costs to support the boards and the
process. The major discrepancy between the cost of providing services and the fees
collected are the planning related fees. The following is a summary of the actual
estimated cost for a typical application.
Actual Cost for Planninq Applications
Actual Difference
Average Cost Current (Actual-
Total (Labor + Appliation Current
Application Type Hours Overhead) Fee Fee)
DRB
Minor Alteration 8 $ 264 $ 20 $ 244
New Construction 20 $ 660 $ 400 $ 260
Additions 10 $ 330 $ 50 $ 280
Signs 2.5 $ 83 $ 25 $ 58
ing fees based on valuation $ - $ -
TOTAL DRB $ - $ -
PEC $ - $ -
Variances 15 $ 495 $ 250 $ 245
Conditional Uses 20 $ 660 $ 200 $ 460
Exterior Alterations 25 $ 825 $ 200 $ 625
Major Amendments SDD 200 $ 6,600 $ 1,000 $ 5,600
Minor Amendments SDD 40 $ 1,320 $ 500 $ 820
Major Subdivisions 50 $ 1,650 $ 1,000 $ 650
Minor Subdivisions 20 $ 660 $ 250 $ 410
Rezonings 40 $ 1, 320 1 $ 200 $ 1,120
5. EFFORTS TO REDUCE COST WHILE MAINTAINING SERVICES
A reasonable question to ask is has the Town taken all reasonable actions to reduce
costs and operate more efficiently. The most significant action the Town has taken is to
reduce staffing by two (a planning and administrative position) in the last 4 years. In
addition the housing planner/coordinator was a position that previously was a planner
3
working on the development review process. In addition, Public Works and Fire have
reduced administrative staffing levels that assisted in the development review process.
To improve long term efficiency and customer service, an existing planning position is
focused on providing Geographic Information Services and electronic permit tracking
services. A goal is to provide as much information as reasonable over the internet so
that customers can use many of the Departments services via the internet. Already
placing the Town Code, agendas, and applications on the Internet is saving on time
while improving customer service.
In addition the Development Review Team has established quality standards for turning
around applications. We are monitoring our ability to meet these expectations and are
integrating these expectations into personnel performance reviews. Attached is a list of
these customer expectations (Attachment B). The Community Development
Department has also implemented a survey for customers. We are working on
improving participation in customer surveys through direct mailings. The feedback, the
Town receives from actual customers is generally very good in terms of being treated
fairly and staff being helpful in the process.
Staff has received input that our service has been impacted by recent cuts particularly in
the front office. We have tried to mitigate these losses by cross training counter staff so
that they can cover for each to address both building and planning questions. However,
there has still be a loss of service due to these personnel cuts that our customers have
noticed. If additional revenue were available in the future, we would like to ensure
staffing is adequate to meet customer expectations and continue to improve our service.
6. COMPARISON TO OTHER JURISDICTIONS
As part of the ongoing effort to improve the Development Review process, staff has met
with other jurisdictions to obtain ideas to improve customer service and efficiency. As
part of this process, staff found some dramatic differences in fees that are collected for
development review services (Attachment C). For example, Aspen charges for actual
time spent ($205/hour) on either a planing or building application. In Breckenridge, the
Town has calculated the average cost of an application and charges each application
based on that average cost. It is interesting that several jurisdictions evaluated actually
make money on the development review process. Breckenridge for example cleared
nearly $800,000 last year.
Staff specifically looked at application fees. Other building jurisdictions have gone to the
1997 UBC fees structure that is currently 20% more than the Town's building fee
structure. However, the greatest differences are with planning related fees. Dramatic
differences occur in the Valley when you compare the Vail minor DRB fee of $20 to a
minor DRB application in Beaver Creek which could range from $200 to $4000.
Brekenridge has a flat fee and then for certain applications has a per square foot cost
that is added to that fee. Breckenridge does have a complex fee system based on 4
classes of permits (A-D). Application fees are compared in Attachment D.
7. PROPOSED NEXT STEPS
Staff would recommend that fees be adjusted to more accurately reflect the cost of
services. However, before a specific fee structure is developed staff would request that
4
Council first determine a goal for development review fees. Should special consideration
be given for LEEDs certification and/or owner builders.
With that input staff would recommend having a number of focus group meetings with
customers to review a new fee structure that achieved that goal. Then staff would bring
a new fee structure to Council for your approval. Therefore, staff would request that the
Council respond to the following questions:
• Should fees more closely reflect the cost of delivering development services?
• Should there be a discount (fees could stay where they are today) for
development that meets LEED certification, retail renovation, and/or for
residential development that is owner occupied?
Attachments
• Attachment A: Existing Fee Structure and Revenue
• Attachment B: Customer Expectations/Service Standards
• Attachment C: Cost/Revenue comparison
• Attachment D: Application Fee comparison
5
i
Attachment A: Current Fee Structure
Average
Application Type Number/year Cost/Application Total Fee
DRB
Minor Alteration 343 20 $ 6,860
New Construction 15 400 $ 6,000
Additions 14 50 $ 700
Signs 42 25 $ 1,063
Building fees based on valuation 372 $ 10,430
TOTAL DRB 414 $ 25,053
I
PEC $ -
Variances 141 250 $ 3,500
Conditional Usesl 171 2001 $ 3,400
Exterior Alterations) 21 2001 $ 400
Major Amendments SDDI 11 10001 $ 1,000
Minor Amendments SDDI 31 5001 $ 1,500
Major Subdivisionsl 21 10001 $ 2,000
Minor Subdivisionsl 61 2501 $ 1,500
Reioningsl 41 2001 $ 800
TOTAL PEC 1 491 1 $ 14,100
l I I
Total Planning I I 1 $ 39,153
Building Fees
A-Building I 1451 ( $ 111,853
A-Commercial 1061 $ 104,318
Demolition 37 $ 9,522
A-MF I 1561 I $ 115,525
1B-build 321 1 $ 158,998
B-elec 1 3741 1 $ 51,142
~B-Mec 1 2681 1 $ 78,380
1 b-Plumb I 2161 I $ 47,621
Combuild I 51 I $ 35,756
F-sprin I 211 $ 12,441
MF Build 71 $ 54,854
I I
I
1 I I
Building Total 13671 1 $ 780,410
I I ~
GRAND Total 1 $ 1,830 1 1 $ 819,563
Attachment B
Service Standards
for the Community Development Department
June 2001
Service Our Commitment Is
Applications Community Development staff will meet the deadlines outlined below.
If the application is not complete the application will not be processed.
Applicants will be notified by 5:00 after the first business day after
submittal if the application is incomplete.
Walk In customer Buildina and Plannina Services: Customers will be greeted
inquiries immediately and asked what services the customer requires. Counter
Techs. will provide customers with basic information or direct the
customer to the appropriate team member. Counter hours are from
8:00 to 3:30. There are limited services between 12:00 and 1:00.
Specific planners and building inspecors are available by
appointment.
Housina: The housing coordinator is available by appointment or as
available.
Environmental Health: Environmental Health Officer is available by
appointment or if available. Can be paged in an emergency
Phone Calls The 479-2139 or 479-2150 numbers will be answered by a member
of Community Development between 8:00 and 5:00. A customer is
forwarded to voice mail when all lines are busy.
Call 479-2149 to leave a building inspection request 24 hours a day.
Staff will attempt to call back within the same day and will always
return calls within 24 hours
Emergencies called to Environmental Health and Building are available 24 hours a day to
dispatch (911) or to respond to emergencies called in by Dispatch or Fire.
Community
Development during
business hours
Code Environmental Health: Same day response if environmental health
Violations/Complaints officer is in the office.
Buildina.: Within 1 week the building team will investigate the
complaint.
Plannina: Within 1 week the planning team will investigate the
complaint.
Please leave a name and/or phone number for follow-up or in case
there are questions.
Copying files for I Will be ready for pick up within 24 hours on business days.
customers
Input on Community I Please contact Russell Forrest the Director of Community
Development Service Development at 479-2146.
F:\cdev\STAFF\SERVICE. DOC
Time Commitments for Complete Applications
Plannina Services Time Frame (In workina davs)
DRB/Staff Review
Color Change 2 days if staff approval or 3 weeks for DRB
Sign Applications 7 days if staff approval or 3 weeks for DRB
Design Review-New Single Family 38 days for DRB action
Design Review- Minor Alterations S.F. 14 days if staff approval or 38 days for DRB
Design Review-Multi Family 38 days for DRB action
Design Review- Minor Alteration for MF 14 days if staff approval or 38 days for DRB
Interior Conversion 2 days if staff approval or 3 weeks for DRB
Address Changes 14 days for staff action
Duplex Separation Request 10 days for DRB action
Duplex Plat 14 days for staff action
PEC Review
Conditional Use Permit Review by PEC within 5 weeks
Variance Review by PEC within 5 weeks
Zoning Application Review by PEC within 5 weeks
Major or Minor Subdivision Review by PEC within 5 weeks
Buildina Safetv Services Time Frame
Buildina Permit Review:
Plumbing & electrical upgrades, re-roofs, Issued or comments within 3 days
miscellaneous repairs & demo permits
Furnace & water heater installations, snow Comments within 3 working days
melt systems, minor kitchen & bath remodels, etc.
Minor remodels, new decks, mechanical Comments within 15 working days
permits for new buildings, etc.
Commercial remodels & major additions & Comments within 15 working days
remodels to 1- & 2-family dwellings
New 1- & 2-family dwellings & non-major-project Comments within 15 working days
commerical and multiple-family buildings
Major projects, new commercial, multiple-
Family & mixed use buildings, complexes Comment within 20 working days with a
complete set of building plans and
submitting a comprehensive code review
with application or 30 working days without
a code review submitted with plans.
Community Development requires
complete plan submittal.
F1cdev\STAFF\SERV ICE. DOC
Buildina Inspections:
All types of on site inspections If inspection is requested before 5:00 on the
previous day, the requested inspection will
be performed on the next working day with
the exception of Electrical inspections which
will be performed all of Tuesday and
Thursday and Friday mornings.
F:\cdev\STAFF\SERVICE. DOC
Attachment C: Cost/Revenue Comparison
Eagle
Jurisdiction Vail Aspen Breckenridge Boulder Park City County
Population 4,531 5,914 2,408 41,659
Planning Staff 6 6 6 13.75 8 8
Average #
Planning Apps 421 193 170 400 725 303
Total Planning
Fees $ 39,153 $ 380,000 $ 734,086 $ 1,000,000 $ 140,000 $128,200.0
Permits/Staff $ 70 $ 32 $ 28 $ 29 $ 91 $ 38
Average
Cost/App $ 93 $ 1,969 $ 4,318 $ 2,500 $ 193 $ 423
Building Staff 4.5 7 4 11 10 12
Average #
Building Apps 1367 307 1250 5000 770 2752
Total Building
Fees $ 780,410 $ 1,522,343 $ 1,312,657 $ 2,400,000 $ 970,000 $2,535,000
Permits/Staff 304 44 313 455 77 229
Average
Cost/App $ 570.89 $ 4,958.77 $ 1,050.13 $ 480.00 $ 1,259.74 $ 921.15
Total Fees $ 819,563 $ 1,902,343 $ 2,046,743 $ 3,400,000 $ 1,110,000 $2,663,200
Total Cost $ 1,336,177 $ 1,500,000 $ 1,250,000 $ 2,000,000 $ 1,762,500 $1,790,000
NET Revenue
on
Development
Review $ (516,614) $ 402,343 $ 796,743 $ 1,400,000 $ (652,500) $ 873,200
Attachment D: Application Fee Comparison
Application Type Vail * Aspen Breckenridge Avon Beaver Ck Cordillera
Rate structure varies
DRB for historical disc
5% of the
Small cost of
Remodel modification,
($200- not to
Minor Alteration $ 20 $205/hour $100-$425 $50 $4000) exceed $500
$350 (1 unit) Based on sq
$3000 (100 feet ($4000-
New Construction $ 400 $205/hour $850 units) $30,000) $4,500
Additions $ 50 $205/hour
Signs) $ 25 $205/hour $100 1$50-$200 1 55 Compliance
Non Deposit
approved fee) $20,000
3x fee
PEC
Pre Application Fee $ - 1$205/hour
Variances $ 250 1$205/hour $850+50 per sq ft $250 1
Conditional Uses $ 200 1$205/hour
Exterior Alterations $ 200 $205/hour $1500+50 per sq ft
Major Amendments SDDI $ 1,000 J$205/hour $3000+$50 per sq ft. $500-$1000
Minor Amendments SDDJ $ 500 1$205/hour 1$1500+50 per sq ft
Major Subdivisions1 $1,000 1$205/hour 1$3000+$50 per sq ft. $300+$23
Minor Subdivisions) $ 250 1$205/hour J$1500+50 per so ft lot
Rezoningsl $ 200 J$205/hour 1$850+50 per sq ft 5001
SEP.11.2001 8:27AM DESIGN REVIEW ADMIN 970 845 2385 N0.332 P.2i3
APPENDIX A DESIGN REVIEW BOARD APPLICATION FEES
Bachelor Gulch Village Design Review Board Application Fee Schedule
for Single Family Residential
Square Feet of Sketch Final Total
Max, Gross Floor Area Pkv Fee Plan Fee Fee _
0 - 5,000 SF $2,000 $2,000 $4,000
5,000 - 7.500 SF $2,500 $2,500 $5,000
7,501 - 10,000 SF $3,000 $3,000 $6,000
Miscrtlaneous Notes.
• Minor projects of under $250,000, fee is 1.5% of project costs,
minimum of $150.
• Modification to previously approved plans if implemented during initial
construction, $150.
• The ORB may impose an additional fee of $1,000 for any project having
more than two Sketch Plan reviews or more than one Final Plan review.
• Homesire Amendments - $1,000.
• Appeals - $500.-
Signs and/or Satellite Dishes if presented independently, $50.
• Fees must be paid at time of submittal.
Fees arc calculated on Maximum Gross Floor Area, defined as the coral floor
• area measured from the outside of A exterior walls, not including crawl
spaces, garages or area designed for parking or loading within a building.
• Fees for projects outside the scope of the current fee schedule will be deter-
mined by the DRB staff.
• Late submittal fee shall be an additional 50% of the fee ducat that meet-
ing. Acceptance of submittals after the deadline shall be at the discretion
of Elie DRB staff.
BACHELOR GULCH VILLAGE DESIGN GUIPELINES A-1
)ANVAfIY 25, 2000
SEP.11.2001 8:27RM DESIGN REVIEW RDMIN 970 845 2385 N0.332 P.3i3
BEAVER CREEK DESIGN REVIEW BOARD x a.j. SCIIEDULE
DATED: MAY, 2001
RESIDENTIAL AND COMMERCIAL BUILDINGS
L MAJOR APPLICA'T'IONS:
Square feet of Sketch Final Total
Gross Floor Area Plan Fee Plan Fee Fee
0 5,000 SF $2,000 $2,000 $4,000 '
5,000 7,500 SF $2,500 $2,500 $5,000
7,501 10,000 SF $3,000 $3,000 $6,000
10,001 15,000 SF $3,500 $3,500 $7,000
15,001 25,000 SF $4,000 $4,000 $8,000
25,001 50,000 SF $4,500 $4,500 $9,000
50,001 10,000 SF $5,000 $5,000 $10,000
100,001 150,000 SF $6,000 $6,000 $12,000
150,001 200,000 SF $7,500 $7,500 $15,000
200,000 250,000 SF $9,000 $9,000 $18,000
250,001 300,000 SF $10,000 $10,000 $20,000
300,001 400,000 SF $12,500 $12,500 $25,000
400,001 And Above $15,000 $15,000 $30,000
NUSCELLANEOUS:
Revised Sketch or Final Design Approval $150.00
Appeal of Decision of the Board $500.00
Building Envelope Change $500.00
Log Lot Designation $400.00
Modification to Previously Arr.~,.red plans $250.00
Remodel Projects under $200,000 (with exterior design impacts) $200.00 - $4,000
(the g.,"- of 2% of project cost or $ 200.00)
Remodel Projects more than $200,000 (with exterior design impacts)
(Calculate according to square feet of new gross floor area)
Remodel Projects (without exterior design impacts) $250.00
IL MMOR APPLICATIONS:
SIGNS, SCULPTURES AND SATELLITE DISH: $50.00
0471274 65
Jul-117-2001 11:07 From-TOWN OF AVON COMMUNITY DEVELOPMENT 9709495749 T-125 P.002/003 F-699
Town of Avon
Development Review Application Fees
Following is the schedule of fees for Design Review, Zoning and Subdivision
applications in the Town of Avon.
Design Review
Residential
1 - 3 Units
Up to 3,500 square feet unit size $350
Over 3,500 square feet unit size 500
4 - 9 Units 750
10 - 20 Units 1,000
21 -40 Units 1,500
41 -60 Units 2,000
6 ---100 Units 2,500
Over 100 Units 3,000
(Residential units within a mixed use project are assessed according to the Commercial fee
schedule below.)
Commercial, Industrial, and Mixed Use
Up to 1,000 square feet (sO $ 200
1,000 - 2,499 sf 500
2,500 - 4,599 sf 750
5,000 - 9,999 sf 1,000
10,000 -19,999 sf 9,500
20,000 - 49,999 sf 2,000
Over 50,000 sf. 2,500
Minor Project or Modification to Final Design $ 75
Non-approved Modification to Final Design 3 X fee
Extension of Final Design Approval %z fee
Signs
Individual Signs (permit fee $47.50) $ 50
Master Sign Program 200
(Final Design application fees for commercial projects include Master Sign Program fee)
Development Review Fees
lFffective April 18, 2000 - Ordinance No. 00-03, Series 2000 Page 1 of 2
mnanaelod-publicVonnsVee schedu1A*3t9n feview fees. doc
Ju1717-2001 11:07 From-TOWN OF AVON COMMUNITY DEVELOPMENT 9709495749 T-125 P.003/003 F-699
1
Zoning
Special Review Use
Residential $ 25
Non-residential 100
Variance Request 250
Zone Change Request 500
Planned Unit Development
1 - 3 Units residential $ 500
Any commercial, multi-family, or mixed 1,000
use development
Subdivision
Exemption $ 50
Variance Request 50
Sketch Plan
3 or fewer lots $ 50
4 or more lots 50 + $3 per lot
Preliminary Plan
3 or fewer lots $ 50
4 or more lots 200 + $10 per lot
Final Plat 50 + $10 per lot
(Does not include Eagle County recording fees, currently: $10 per Mylar and $5 per page)
Condominium Plat (Includes townhomes)
1 10 Units $ 250 + $30 per unit
11 - 20 Units 350 + $20 per unit
21 -40 units 400 + $15 per unit
Over 40 Units 650 + $10 per unit
Miscellaneous
Annexation $2000 + costs
Special Consultant Services Cost plus 20%
Appeal to Council $ 50
Development Review Fees
Effective April 18, 2000 - Ordinance No. 00-03, Series 2000 Page 2 of 2
tV1'nanee1Cd-pub/icVormslfee scneau?etieesion review fees, doe