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HomeMy WebLinkAbout2002 Town Council Agendas Work SessionVAIL TOWN COUNCIL woRK sESS~oN TUESDAY, JANUARY $, 2002 1:00 P.M. IN TOV COUNCIL CHAMBERS AGENDA SPECIAL MEETING OF THE VAIL LOCAL MARKETING DISTRICT (VLMD) WITH THE VAIL TOWN COUNCIL SITTING AS THE BOARD OF DIRECTORS FOR THE VLMD. (45 MIN.} • Discussion ofi Adding a Member from the Commission on Special Events (CSE) • Introduce Term Appointments • Establish Criteria for Appointment to Vail Local Marketing District Advisory Council {VLMDAC} • Changing Vendor Contract Periods ITEMlTOPIC: Appointment to the Vail Valley Chamber and Tourism Bureau (the merged organization for the Vail Valley Tourism and Convention Bureau and the Vail Valley Chamber of Commerce.} {5 min.) 2. ITEMITOPIC: Discussion of Commission on Special Events. Pam Brandmeyer (45 min.) • CSE Paid FacilitatorlOrganization • Council Transfer of Special Events/General Fund Marketing Dollars • Voting Member from CSE appointed to VLMDAC 3. ITEMITOPIC: Vail Business index Discussion. (14 min.) Rick Scalpello 4. ITEMlTOPIC: Discussion an VRI's Request to Run Golf Carts Between Golden Peak and the Vista Bahn. (15 min.) 5. ITEMITOPIC: First reading of Ordinance No. 1 Series of 2042, An ordinance amending the Official Zoning Map for the Town of Vail in accordance with Title 12, Zoning Regulations, Chapter 5, Zoning Map; rezoning Lot 3, Vail Village West Filing 2 to "Single-Family Residential Zone District"; and setting forth details in regard thereto. {24 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications or deny Ordinance No. 1 on first reading. BACKGROUND RATIONALE: On November 12, 2441, the applicant appeared before the Tawn of Vail Planning & Environmental Commission with three development review applications for the Commission's evaluation and consideration. The applications were for a minor subdivision of Lots 2 & 3, Vail Village West Filing No. 2, a variance from the minimum lot area and site dimension requirements for Lot 2, and a request for a recommendation to rezone Lot 3 from Two-Family PrimarylSecondary to Single-Family Residential Zone District. The Commission approved the minor subdivision and variance and has forwarded a unanimous recommendation of approval of the rezoning request to the Vail Town Council. A copy of the staff memorandum to the PEC and the approved minutes have been attached for reference. RECOMMENDATION: The Department of Community Development recommends the Vail Town Council approve Ordinance No. 1, Series of 2002 on first reading. 6. DRBIPEC Report. (5 min.) 7. Information Update (5 min.) 8. Matters from Mayor and Council {5 min.) 9. Executive Session: Legal Matters C.R.S. 2~-6-402(4)(b) and Property Acquisition C.R.S. 24-6-402{4)(a). (1 hour} 1Q. Adjournment. (4:35 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, JANUARY 15, 2001, BEGINNING AT 2:00 P.M. IN THE TOV COUNCIL. CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, JANUARY 15, 2001, BEGINNING AT 7:40 P.M. IN TOV COUNCIL CHAMBERS Sign language interpretation ar-ailable upon request with 24-hour notification. Please call 479- 2332 voice or 479-2356 TDD for information. REVISED VAIL TOWN COUNCIL WORK SESSION TUESDAY, JANUARY 15, 2002 2:00 P.M. IN TOV COUNCIL CHAMBERS AGENDA SITE VISIT: 1477 Aspen Grove Lane. (30 min.) Russell Forrest 1. Dale Harpe - 10 year anniversary Florian Busch, .lr. - 15 year anniversary Mike Vaughan - 20 year anniversary (15 min.} 2. Acknowledgement of TOV Holiday tree trimmers. {5 min.) Ludwig Kurz 3. PEC Report. (5 min.) 4. Information Update (5 min.) 5. Matters from Mayor and Council (5 min.} 6. Adjournment. (3:05 P.M.} NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY,I=EBRUARY 5, 2002, BEGINNING AT 2:00 P.M.1N THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, FEBRUARY 5, 2002, BEGINNING AT 7:00. P.M. IN TOV COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please ca11479- 2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION TUESDAY, JANUARY 15, 2002 2:00 P.M. IN TOV COUNCIL CHAMBERS AGENDA SITE VISIT: 1A~77 Aspen Grove Lane. (30 min.) Russell Forrest 1. Dale Harpe ~ 10 year anniversary Fkorian Busch, Jr. - 15 year anniversary Mike Vaughan - 20 year anniversary (15 min.) 2. Acknowledgement of TOV Holiday tree trimmers. (5 min.) Ludwig Kurz 3. ITEMITOPIC: Discussion of Recreation Agreement between Bob McLaurin the Vail Recreation District (VRD) and the Town of Vail (TOV) Piet Pieters outlining responsibilities regarding the bubble. (45 min.) 4. PEC Report. (5 min.) 6. Information Update (5 min.} 7. Matters from Mayor and Council (5 min.) $. Adjournment. (3:5D P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, FEBRUARY 5, 2002, BEGINNING AT 2:00 P.M. IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, FEBRUARY 5, 2002, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479- 2332 voice or 479-2356 TDD #or information. VAII_ TOWN COUNCIL, WORK SESSION Tuesday, February 5, 2002 3:00 P.M. NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Dale Harpe - 10 year anniversary Florian {Joe} Busch, Jr. - 15 year anniversary Mike Vaughan - 20 year anniversary 2. Acknowledgement of Holiday Tree Decorators. {5 min.) Ludwig Kurz BACKGROUND RATIONALE: There has been much said this year about the extraordinary job the Public Works Department did in readying the town for the holidays. In recognizing this outstanding performance and achievement, what follows are some notes of interest in re: to the town's lighting efforts: BIG TREE IN THE CENTER OF THE ROUNDABOUT - 500 strings total - Strings are 32' long and have 100 lightslstring - 32' x 500 = 16,000' divided by 1 mile (or 5280') = 3.03 miles of lights - 100 x 500 - 50,000 total lights THE REST OF THE TREES AROUND THE BIG TREE - 1,500 strings total - Strings are 32' long and have 100 lightslstring - 32' x 1,500 W 48,000' divided by 1 mile (5280') = 9.09 miles - 100 x 1,500 = 150,000 total lights TOTAL FOR THE MAIN VAIL ROUNDABOUT - 2,000 strings - 64,000' andlor 12.12 miles - 200,000 mini lights 3. ITEMITOPIC: NWCCOG and Rural Resorts. '{30 min.) Sybill Navas Gary Severson 4. ITEMITOPIC: Investment Report. (15 min.) Christine Stvuder 5. ITEMITOPIC Bravol Vail Valley Music Festival Presentatian. {15 min.) John Giovando BACKGROUND RATIONALE: To support for a three period - 2003, 2004, and 2005 - a municipal corporate partnership between Bravo! Vail Valley Music Festival and the Town of Vail to present the New York Philharmonic Residency at the Gerald R. Ford Vilar Pavilion, $100,000 per year is requested. Supporting materials are in the Council packet and Jahn Giovando will make a presentation r at the worfc session. Should Council wish to proceed with this request, the item will be scheduled for the February 19th evening meeting. 6. DRBIPEC Report (5 min.) 7. Information Update. (5 min.) 8. Matters from Mayor and Council. (5 min.} 9. Executive Session -Property Acquisition C.R.S. 24-6-402(4)(a}. (30 min.} 10. Adjournment. (5:05 P.M.} NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, FEBRUARY 19, 2002, BEGINNING AT 2;00 P.M. IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, FEBRUARY 19, 2002, BEGINNING AT 7:40 P.M. IN TOV COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification, Please call 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION Tuesday, February 19, 2002 3;0o P.M. NOTE: Times of items are approximate, subject to change, and cannot be relied upon #o determine at what time Council will consider an item. 1. Building & Fire Codes Appeal Board Interviews. (25 min.) • Roberto Conrique • Thomas R. DuBois • Timothy R. Losa • Mark J. Mueller • Kyle H. Webb 2. ITEMITOPIC: Update on Sign Code Issues. (15 min.) Russ Forrest 3. ITEMlTOPIC: Strategic Planning/Commission on Special Events (1 hour) Bob McLaurin BACKGROUND RATIONALE: Based on Council`s retreat discussion (2.12.02}, the following items must be decided in order to provide direction for staff in preparation of an ordinance establishing the Commission on Special Events: - Terms 1) Length 2) Term Limits 3} Staggered - Membership Qualifications 1) Ground Rules 2) Attendance 3} Arbitration - Appointment to the Commission VOTING MEMBERS (1 vote each): Voting Board Members Serve at the Pleasure of Council and Are Appointed by Council Restaurant Retail Lodging Vail Town Councilmember At-Large EX-OFFICIO (non voting; advisory only): At-Large Board Members Serve at the Pleasure of Council and Are Ratified by Council Director of the Commission on Special Events Vail Valley Foundation Vail Recreation District Vail Resorts, inc. Vail Chamber and Business Association Vail Valley Chamber and Tourism Bureau Vail Town Staff - Director of the Commission on Special Events Would Sit on the Vail Local Marketing District Advisory Council - Timing When would Commission on Special Events Become Operational - Financing - Vail Resorts, Inc. as a Seed Money Funding Partner for the Salary of the Director - Autonomy of the Commission on Special Events Board of Directors Biennial Update Mandated Based on Allocation of Funding Board of Directors Would Make Ultimate and Final Decisiort with No RecourselAppeal to Council 4. DRB/PEC Report (5 min.) 5. Information Update. (5 min.) 6. Matters from Mayor and Council. (5 min.} 7. Adjournment. (4:55 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: {ALL TIMES ARE APPROXIMATE AND SUB.}ECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, MARCH 5, 2002, BEGINNING AT 2:00 P.M. IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETWG WILL BE ON TUESDAY, MARCH 5, 2002, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, MARCH '19, 2002, BEGINNING AT 2:00 P,M. IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, MARCH 19, 2002, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS Slgn language interpretation available upon request with 24-hour notification. Please tail 479-2332 voice or 479-235fi TDD for information. SAIL TowN couNCIL WORK SESSION Tuesday, March 5, 2002 ~:oo P.M. NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. SITE VISIT: Mountain Haus. (20 min.) Bill Gibson Kevin Whalen - 20 year anniversary (5 min.) Mike Vaughan - 20 year anniversary (5 min.) 2. Bob McLaurin ITEMITOPIC: Strategic Planning: The Town's Role in Regard to Recreation, Culture, Education, and Economic Development: What Business Are We In? (1 hour) 3. Bii1 Gibson 1TEMITOPIC: Appeal of the February 11, 2DD2, Planning and Environmental Commission decision to deny the proposed exterior alteration or modification of the Mountain Haus, located at 292 East Meadow DrivelLot 5, Part of Tract B, Vail Village 15t Filing. (30 min.) ACTION REQUESTED OF COUNCIL: Uphold, uphold with conditions, or overturn the Planning and Environmental Commission's decision to deny the proposed exterior alteration or modification of the Mountain Haus. BACKGROUND RATIONALE: On February 11, 20D2, the Punning and Environmental Commission denied the proposed minor exterior alteration or modifiication of the Mountain Haus to allow for the construction of a new front entry feature. The applicant submitted an appeal of the Planning and Environmental Commission's decision. Please refer to the staff memorandum for additional information. STAFF RECOMMENDATION: Staff recommends that the Town Council overturn the Planning. and Environmental Commission's decision to deny the proposed an exterior alteration or modification of the Mountain Haus, located at 292 East Meadow DrivelLot 5, Part of Tract B, Vail Village 15t Filing. ~, Eagle River Water & Sanitation District Replacement of Greg Hal! Water Lines. (15 min.) 5, ITEMlTOPIC: Special Events Discussion. (30 min.) Bob McLaurin Matt Mire BACKGROUND RATIONALE: Council ended their last work session directing staff to research the pros and cons of establishing a 501(c)(3) for the Commission on Special Events. Additional questions arose as to appointments for the retail, lodging, and restaurant voting seats on this commission. Staff requests direction as to whether Council formally establishes this Commission as an appointment directly by the Town Council or proceeds with the establishment of a 501(c)(3), recognizing if the Council chooses the former, a councilmember is prohibited by Charter from sitting as a voting member on the commission. 6. DRB Report (5 min.) 7. Information Update. (5 min.) S. Matters from Mayor and Council (5 min.) 9. Executive Session. -Conferences with an attorney. C.R.S. 24-6-402(4)(b). (30 min.) ~ 0. Adjournment. (4:30 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, MARCH 19, 2002, BEGINNING AT 2:00 P.M. 1N THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, MARCH 19, 2002, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION Tuesday, March 19, 2002 '12:00 NOON (LUNCH WILL BE PROVIDED FOR THE COUNCILMEMBERS AT 11:30 A.M.) NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. ITEMlTOPIC: DRB (3)IPEC(8)IAIPP{3) In#erviews. (1 hr. 10 min.) Design Review Board Sterling Bradbrook Clark Brittain~ Margaret Garvey Rogers Hans Woldrich* Planning and Environmental Commission Sterling Bradbrook Brian Doyon* Thomas DuBois Kirk Hansen Gary Hartman George Lamb Erickson Shirley* Art in Public Places Board Sterling Bradbrook Tracy Morrison Gordon Kyle Webb* *Members seeking reappointment 2. Bob McLaurin ITEMITOPIC: Strategic Planning: Revenue Issues (1 hour) 3. Matt Mire Bob McL.aurin ITEMITOPIC: Ordinance #7, Series of 2002, first reading, AN ORDINANCE ADOPTING THE TOWN OF VAIL COMMISSIONON SPECIAL EVENTS (CSE) AND GUIDELINES; ESTABLISHING A COMMISSION FOR THE PROCESS OF REVIEWING PROPOSED PUBLIC SPECIAL EVENTS FOR THE TOWN OF VAIL; AND SETTING FORTH DETAILS IN REGARD THERETO. (30 MIN.) BACKGROUND RATIONALE: Two ordinances are being presented with regard to the Commission on Special Events. One is staff produced and deals with the skeletal construction of this commission, thus allowing for operational policy to be formulated with more latitude and as Council more clearly defines the Commission's role. Staff has also included a second ordinance that includes more specifics in regard to the special events manager and policy objectives than is ordinarily included in these organizational ordinances. It has been Council's direction to move forward as expediently as possible to formulate the conditions under which this Commission will operate. Staff will be ready to make any modifications to the ordinance between the work session and evening meeting on Tuesday. 4. Russ Forrest ITEMITOPIC: Resolution #2: Request to modify the rockfall hazard maps to show approved mitigation for the Booth Falls Townhomes located at 3094 Booth Falls CourtlLot 1, Block 2, Vail Village 12th Filing. (5 min.) ACTION REQUESTED OP COUNCIL: Approve or deny resolution #2 BACKGROUND RATIONALE: The Booth Falls Homeowners Association is requesting that the Town of Vail amend its hazard maps to show that approved mitigation exists for the high severity rockfall hazard area that exists on this property . The Association completed the construction of a rockfall mitigation wall in November of 2001. This wall was designed to mitigate the high severity rockfall hazard present on the site. An engineer and the Colorado Geological Survey has concluded that the wall will effectively protect the property from reasonably foreseeable rockfall hazards. On March 11~h, the Planning and Environmental Commission reviewed the request and recommended approval of the mitigation with the condition that a qualified engineer provide a recommendation prior to the Council hearing on what annual maintenance should occur with the mitigation. A letter from the Colorado Geological Survey was prepared to address this issue and is included with the memo. 5. RuSS Forrest ITEMITOPIC: Public improvements identified in the Lionshead Master Plan. (1 hour) ACTION REQUESTED OF COUNCIL: Review list of public improvements identified in the Lionshead Master Plan. Staff is requesting input an whether a conference facility should be further explored on the North Day Lot and whether alternatives for the transportation facility that was proposed an the North Day lat should be developed. BACKGROUND RATIONALE: The purpose of this worksession is to review the public projects proposed in the 1959 Lionshead Master Plan. In 200D, the Town adopted new zoning for the Lionshead Area which provides incentives for private developers to implement the plan on private property. The Town wih need to be prepared to move forward with public improvements now that Vail Resorts has proposed their plan for. implementing the Lionshead Master Plan. In addition, staff needs to know whether to further explore a conference facility on the North Day lot. Staff would like to review the proposed public projects and the timing of those projects in relationship to anticipated private development. Staff would recommend discussing the financing at a fallow-up meeting after Council has evaluated and provided input on the public projects. 6, DRBIPEC Report (15 min.) 7. Information Update. (5 min.) 8. Matters from Mayor and Council. (5 min.} 9. Executive Session. -Personnel Matters C.R.S. 24-6-402(4){f)(I}. {45 min.) 1 D. Adjournment. (4:55 P.M.) NOTE UPCOMING MEETING START TIMES BELOW; (ALL TIME5 ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, APRIL 2, 2002, BEGINNING AT 2:00 P.M. IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, APRIL 2, 2002, BEGINNING AT 7;00 P.M. IN TOV COUNCIL CHAMBERS THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, APRIL 16, 2002, BEGINNING AT 2:00 P.M. IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, APRIL 16, 2002, BEGINNING AT 7:00 P.M. 1N TOV COUNCIL CHAMBERS Sign language interpretation available upon reques# with 24-hour notification, Please call 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION Tuesday, April 2, 2002 3:00 P.M. NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. REGULAR QUARTERLY MEETING OF THE VAIL LOCAL MARKETING DISTRICT (VLMD) WITH THE VAIL TOWN COUNCIL SITTING AS THE BOARD OF DIRECTORS FOR THE VLMD. (1 HR.) It has come to staff s attention that C.R.S. 29-25-111 General powers of district. {1)(g) as to appointment of the advisory council has not been followed. The actual language in paragraph {g) reads: "To appoin# an advisory board of owners of property within the boundaries of the district and provide for the duties and functions thereof." To meet this criterium as "owners of property," Council should do the following: 1) Unappoint those members of the Advisory Council who do not own property within the district. They are: Ross Boyle Bob Batchelor Chris Jarnot Bill O'Connell Steve Rosenthal THEN: 2) Allow the current sitting members of the Advisory Council to "hire" or allow to "act as consultants" to the Advisory Council, past members through their term expiration dates. This assumes the former sitting members will be comfortable sitting as non-voting members of the Advisory Council. As an example, Ross Boyle could be named Chairman Emeritus to continue as facilitator of the VLMDAC. 3) The law allows entities that own property within the district to designate a representative; thus Vail Resorts, Inc., could appoint Chris Jarnot as their voting designee. The Council must first appoint VRI as a sitting member to the VLMDAC and VRI, in turn, would then appoint their designee. OR: 4) Use this opportunity to restructure the Advisory Council through advertisement of positions available {please see past Pubiic Notice, which would now include the requirement for "owner of property" within the boundaries of the district). 1. George Rather ITEMITOPIC: Ord. #5, Amendment to SDD#35, Platzl Amendment. Discussion only. (15 min.) 2. DRBIPEC Report (15 min.) 3. Information Update. (5 min.) 4. Matters from Mayor and Council. (5 min.) 5. Executive Session Property Acquisition & Litigation F: mcastcrlagendas/tc120021040202ws (C.R.S. 24-6-402(4}{a) (30 min.) 6. Adjournment. (4:50 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, APRIL 96, 2002, BEGINNING AT 2:00 P.M. IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, APRIL 1fi, 2002, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please calf 479-2332 voice or 479-2356 TDD for information. I~ : mc:jsterlagendas/ws1040202 VAIL TOWN COUNCIL WORK SESSION Tuesday, April 16, 2002 1:00 P.M. NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. REGULAR QUARTERLY MEETING OF THE VAIL RECREATION DISTRICT (VRD). {1 HR.) - Dobson Ice Arena - GymnasticslMulti Use Facility 1. ITEMITOPIC: Critical Strategies: Housing. ('I hour) Nina Timm Bob McLaurin - Berry Creek Employee Generation 2. ITEMITOPIC: Memorial ParklCemetery Discussion. {15 min.) Merv Lapin Moses Gonzales 3. ITEMITOPIG: Visitor Center 6 Month Update. (20 min.) Frank Johnson 4. Matt Mire ITEMITOPIC: Discussion of Ord. #7, Series ofi 2002, an ordinance adopting the Town of Vail Commission on Special Events ("CSE"} and establishing a commission for the process of reviewing andlor facilitating public special events in the Town ofi Vail; and setting forth details in regard (hereto. 15t reading. (15 min.} 5. DRB/PEC Report {15 min.} 6. Information Update. (b min.} 7. Matters from Mayor and Council. (5 min.) 8 Executive Session -- Personnel Matters G.R.S. 24-6-402(4} (f) and Land Acquisition {C.R.S. 24-6-402(4)(x). (30 min.) 9. Adjournment. (4:45 P.M.} NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE} THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, MAY 7, 2002, BEGINNING AT 2:00 P.M. IN THE TOV COUNGIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, MAY 1, 2002, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS F: ¢ncaster/ages dasltc/2DU2/04D202 ws THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, MAY 27, 2002, BEGINNING AT 2:00 P.M. IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, MAY 21, 2002, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-235fi TDD for information. F: mcasterlagendaslws/040202 VAIL TOWN COUNCIL woRK s~ss~oN Tuesday, May 7, 2002 11:30 A,M. NOTE; Times of items are approximate, subject to change, and cannot be re{led upon to determine at what time Council will consider an item. SITE VISIT: SWEET BASIL RESTAURANT (Van for Council Members will leave Municipal Building at 11:15 A.M.) Lunch will be provided #or Council Members at 11:45 A.M. SPECIAL MEETING OF THE VAIL LOCAL MARKETING DISTRICT (VLMD). (1 HR., ~45 MIN) 1) Reappoint Steve Rosenthal to the Advisory Council of the VLMD, at large position. 2) Interview candidates for the VLMDAC. Property Owner: Antlers at Vail Designee: Nap Young Dale Bugby John Cogswell Kaye Ferry Ghiqui Hoffman Property Owner: Lodge at Vail Designee: Colleen Schuyler Property Owner: Manor Vail Resort Designee: Richard Tenbraak Kelli McDonald A. Luc Pols Property Owner: Sonnenalp Resort Designee: Patricia McNamara At Vail Amy Cassidy Property Owner: Vail Cascade Designee: Scott Gubrud Resort & Spa Property Owner: Vai! Resorts, Inc. Designee: Chris Jarnot Mia Vlaar Christine Werner 3) Appoint 4 members to the VLMDAC. 2 ~ one year unexpired terms {Ross Boyle/Bob Batchelor} 1 -two year unexpired term (Bill O'Connell) 1 -unexpired at large terms (Chris Jarnot -Steve Rosenthal has been reappointed) 4) BRAVO! Contribution Discussion for '03, 'd4, '05 @ $1 QO,D00/year 5} Fire Wall Discussion -Frank Johnson 1. Frank Johnson ITEMITOPIC; Vail Valley Chamber & Tourism Bureau (VVCTB) status update. (30 min.} 2. ITEMITOPIC: Discussion of Fractional Fee Ownerships with the George Ruttier Antler's in Lionshead. (45 min.) 3. ITEMITOPIC: Sweet Basil patio covering discussion. (30 min.} Allison Ochs 4. Bill Gibson ITEMITOPIC: Riva Ridge North: A request to proceed through the Town of Vail development review process. (10 min.) 1~ :master/agendas/tc/2002/050702ws ACTION REQUESTED OF COUNCIL: Approve, approve with conditions, or deny the request. BACKGROUND RATIONALE: Riva Ridge North Condominiums, located at 133 Willow Place, is proposing to renovate their existing east entry. Portions of the existing entry encroach into the Gore Creek Drive right-of-way, and portions of the proposed entry wiU also encroach into the right-of- way. Therefore, the Riva Ridge North Condominiums must have permission from the Town Council, acting as the property owner of the Gore Creek Drive right-of-way, to proceed through the development review process. RECOMMENDATION: The Community Development Department recommends that the Town Council approve this request to proceed through the development review process. Please note that an approval of this request does not constitute an approval nor an endorsement of the proposed entry renovation; it simply allows the applicant to proceed through the development review process. The Council will be informed of the status of the proposal through periodic updates of the DRB & PEC meetings. 5. ITEMITOPIG: DRBIPEC Report (15 min.) 6. Information Update. {5 min.} 7. Matters from Mayor and Council. (5 min.) 8. Executive Session -~ Land Acquisition. C.R.S. 24-6-402(4){a). (1 hour) 9. Adjournment. {5:05 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, MAY 21, 2002, BEGINNING AT 2:00 P.M. IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, MAY 2'I, 2002, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. I': mcasterlagcnd~shys/D50702 VAIL TOWN COUNCIL REVISED WQRK SESSION Tuesday, May 7, 2Q02 ~ z:oo rvoorv NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an Item. Lunch will be provided fior Council Members at 11:45 A.M. SPECIAL MEETING OF THE VAIL LOCAL MARKETING DISTRICT (VLMD}. (1 HR., 45 MIN) 1} Reappoint Steve Rosenthal to the Advisory Council of the VLMD, at large position. 2) Interview candidates for the VLMDAC. Property Owner: Antlers at Vail Designee: Hap Young Dale Bugby John Cogswell Kaye Ferry Ghiqui Hoffman Property Owner: Lodge at Vail Designee: Colleen Schuyler Property Owner: Manor Vail Resort Designee: Richard Tenbraak Kelli McDonald A. Luc Pols Property Owner: Sonnenalp Resort Designee: Patricia McNamara At Vail Amy Cassidy Property Owner: Vail Cascade Designee: Scot# Gubrud Resort & Spa Property Owner: Vail Resorts, Inc. Designee: Chris Jarnot Mia Vlaar Christine Werner 3} Appoint 4 members to the VLMDAC. 2 -one year unexpired terms (Ross Boyle/Bob Batchelor) 1 -two year unexpired #erm (Bilk O'Connell} 1 -unexpired at large terms (Chris Jarnot -Steve Rosenthal has been reappointed} 4) BRAVOI Contribution Discussion for '03, '04, '05 @ $1 a0,0001year S) Fire Wall Discussion -Frank Johnson Frank Johnson 1TEMITOPIC: Vail Valley Chamber & Tourism Bureau (WCTB} status update. (30 min.} 2. ITEMITOPiG: Discussion of Fractional Fee Ownerships with the George Ruther Antler's in Lionshead. (45 min.} Rob Levine, General Manager of the Antlers in Lionshead, is requesting a worksession with the Planning & Environmental Commission to discuss the Town's regulations with regards to fractional fee ownership of real property. The Antler's redevelopment project has recently been completed. The redevelopment included the construction of '! 7 new residential P:mcaster/agendas/te/2002/050702ws condominium units. The Antler's Condominium Association is currently in the process of selling the new condominiums. 3. Bill Gibson ITEMITOPIC: Riva Ridge North: A request to proceed through the Town of Vaii development review process. {10 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with conditions, or deny the request. BACKGROUND RATIONALE: Riva Ridge North Condominiums, located at 133 Willow Place, is proposing to renovate their existing east entry. Portions of the existing entry encroach into the Gore Creek Drive right-of-way, and portions of the proposed entry will also encroach into the right-of way. Therefore, the Riva Ridge North Condominiums must have permission from the Town Council, acting as the property owner of the Gore Creek Drive right-of--way, to proceed through the development review process. RECOMMENDATION; The Community Development Department recommends that the Town Council approve this request to proceed through the development review process. Please note that an approval of this request does not constitute an approval nor an endorsement of the proposed entry renovation; it simply allows the applicant to proceed through the development review process. The Council will be informed of the status of the proposal through periodic updates of the DRB & PEC meetings. 4. ITEMITOPIC; DRBlPEC Report (15 min.) 5. lnformativn Update. (5 min.) 6. Matters from Mayor and Council. (5 min.) 7. Executive Session -Land Acquisition. C.R.S. 24-6-402(4}(a). (1 hour} 8. Adjournment. {4:35 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJEGT TO CHANGE) THE NEXT VAiL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, MAY 21, 2002, BEGINNING AT 2:00 P.M. IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, MAY 21, 2002, BEGINNING AT 7:00 P.M. IN TOV COUNC#L CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2366 TDD for information. h: master/agendaslwsl050702 VAIL TOWN COUNCIL WORK SESSION Tuesday, May 21, 2002 1:00 P.M. NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council wi11 consider an item. 1. Jae Russell, Police Department - 20 year anniversary. (5 min.) 2. ITEMITOPIC: Liquor Licensing Authority (LLA) (2 vacancies), and Housing Authority {HA) {1 vacancy) interviews. (30 min.} 3. ITEMITOPIC: Critical Strategies: Retreafi Follow-Up. (30 min) 4, ITEMITOPIC; Discussion of the proposed Supplemental Steve Thompson Ordinance and changes to the 5 year Capital and Real Estate Bob McLaurin Transfer Tax (RETT) budgets. (20 min.) 5. ITEMlTOPIC: Lionshead View Corridor #2 Discussion. {45 min.} Russ Forrest (If Council wishes to go on a site visit, time has been allotted for it.} An update to the Town Council regarding the adoption of the Lionshead View Corridors. View Corridor 1 is located approximately at the main pedestrian exit of the Lionshead parking structure looking southwest towards the Gondola lift line. View Corridor 2 is located approximately from the pedestrian plaza at the east end of the Lifthouse Lodge looking south up the Gondola lift line. ACTION REQUESTED OF COUNCIL: Provide staff direction regarding View Corridors #1 and #2 in Lionshead BACKGROUND RATIONALE: On November 13, 2000, the Community Development Department initiated the process for the adoption of the Lionshead View Corridors. The Planning and Environmental Commission reviewed the proposed View Corridors on November 13, 2000, and forwarded a recommendation of approval to the Town Council. The recommendation was forwarded to Town Council in December of 2000. The Town Council requested that View Corridor #1 be re-surveyed and that View Corridor #2 be considered at a later date when more information about the core site redevelopment was known. In May of 2001, Council requested that both view corridors be resurveyed and brought back at a later date for consideration for adoption. Both view corridors have now been resurveyed and are attached for reference. On July 23, 2001, the Planning and Environmental Commission reviewed the proposed changes to the View Corridors. As a result of the changes, which varied from the original view corridors proposed in the Lionshead Redevelopment Master Plan, the Planning and Environmental Commission requested additional information regarding private property and the effects of the amended view corridors on private P: mcaster/agendas/tc12002/052102ws development rights. Staff has retained the services of Design Source of Vail to provide photo images of the view corridors with private property lines interpolated onto the views. The Lionshead View Corridors are tentatively scheduled for review by the Planning and Environmental Commission on June 24, 2002. After the Planning and Environmental Commission makes a recommendation, the Lianshead View Corridors will be scheduled fior Town Council. RECOMMENDATION: As staff is requesting direction from the Town Council, there is no staff recommendatian at this time. 6. ITEMITOPIC: AIPP Program Update. (45 min.} Leslie Pickling - Summer Exhibition, Commissions - 2002 Workplan ACTION REQUESTED OF COUNCIL: Give permission for AIPP to proceed through the development review process. Authorize a "People's Choice" Award BACKGROUND RATIONALE: 1. The Art in Public Places Program is exploring the possibility of a summer "Artist in Residence" program beginning in 2003. A small building in Ford Park near the picnic pavilion has been identified as a possible studio. The VRD currently use the building for storage and are willing to vacate the space. AIPP would like to apply for a conditional use permit. If granted, AIPP will need to repair and restore the building and meet ADA requirements. 2. AIPP would like to inform the council, as required by our guidelines, of artist commissions and exhibitions including: Summer sculpture exhibition in Ford Park. Six Colorado artists have contributed seven sculptures. AIPP is would like to sponsor a "People's Choice" Award. The community would be given the opportunity to select a new piece of public art for the Town. One sculpture from the show would be purchased for permanent display. Elaine Calzolari has been commissioned to contribute to the design of Donovan Park playground. Lisa Fedon has been commissioned to design railings for the new pedestrian bridge at Gore Creek Promenade. Barbara Baer has been commissioned to provide a design that will be applied to the Deer Migration Fence to be installed along the bike path near Dowd Junction. STAFF RECOMMENDATION: Give permission to proceed through the development review process or amend the Ford Park Management Plan. Give permission to sponsor People's Choice Award and set budget. 7. Matt Mire Dwight Henninger Steve Wright ITEMITOPIC: Discussion of a proposed amendment to Title 7,Chapter 3 of the Town Code regarding removal, storage and disposal of abandoned vehicles. {20 min.) ~':3ncsster/agendaslws1050702 RECOMMENDATION: Amend Title 7, chapter 3 to allow the Police Department to contract for towing, storage and sale of abandoned vehicles while retaining the Town's current procedures. g, ITEMITOPIC: DRBIPEC Report (15 min.) g. Information Update. (5 min.) 10. Matters from Mayor and Council. {5 min.) 11. Executive Session -Land AcquisitionlNegotiations - C.R.S. 24-6-402(4)(a). (30 min ) 12. Adjournment. (5:10 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, JUNE 4, 2002, BEGINNING AT 2:00 P.M. IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, JUNE 4, 2002, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, JUNE 18, 2002, BEGINNING AT 2:00 P.M. iN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, JUNE 18, 2002, BEGINNING AT 7:04 P.M. IN TOV COUNCIL CHAMBERS Sign language interpretation a~ailabie upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD fior information. >' :master/lgendaslws1050702 VAIL TOWN C4l1NCiL WORK SESSION Tuesday, June 4, 2002 '! 1;30 A.IIII. {COUNCIL MEET AT TOV MUNICIPAL BUILDING AT 11:15 A.M. TO TAKE VAN TO PUBLIC WORKS} NOTE: Times of items are approximate, subject to change, and cannot be retied upon to determine at what time Council wilt consider an item. COOK-OUT AT PUBLIC WORKS TOUR PUBLIC WORKS FACILITY lTEMITOPIC: Town Shops Storage/Flee# improvement Project ACTION REQUESTED OF COUNCIL: Approve proposed budget and give authorization to proceed with a competitive General Conditions and Fee Genera! Contractor selection process for Town Shop Improvements. BACKGROUND RATIONALE: With the pending sale of the Old Town Shops to Eagle River Water & Sanitation District, Public Works staff has been working with Victor Mark Donaldson Architects to design an addition to the Town Shops Facility to replace 5,000 square feet of storage space currently utilized at the Old Town Shops. Additionally, the project includes reconfiguration of the Fleet Maintenance work area for a more efficient and operational work space. Please refer tv attached memo for further detail. STAFF RECOMMENDATION: Join Public Work's staff and crews far a beginning of the summer season BBQ, tour the shop and in particular the project area, and give direction on proceeding with the proposed improvements. SITE VISIT: Dauphinais-Moseley (Matterhorn) (20 min.} 1. ITEMITOPIC: Joint meeting with the Vail Recreation District. (VRD). 1 hour. 2. ITEMITOPIC: Special Events Commission Interviews. (1.5 hours) BACKGROUND RATIONALE: Through Ordinance #7, Serie of 2002, Council had designated the following categories for voting membership on the CSE: 1 retail; 1 restaurant; 1 lodging; 1 at large from the aforementioned 3 categories; 1 at large. Candidates submitting interest in filling these positions follow. RETAIL - Devon Alvarez (Valbruna) - Dan Barry (Eye Pieces) OUT OF TOWN - Bill Hanlon (Wild Bill's Emporium) - Steve Rosenthal (Colorado .Footwear) Pamela B. Shaeffer (The Golden Bear) OUT OF TOWN - Dan Telleen (Karats) - Ron Weinstein (Roxy) RESTAURANT - Dave Chapin (Vendetta's) OUT OF TOWN - Kaye Ferry (The Daily Grind) LODGING - Benjamin Christensen (Vail Spa Condominiums) - Kevin Foley (The Lifthouse) - Richard tenBraak (Manor Vail Resort) - Wolfgang Triebnig (The Lodge at Vail) - Pocky Walker (The Lifthouse) AT LARGE - Mark E. Gordon - Fran Micka - Carolyn W. Pope - Sunny Ricci OUT OF TOWN - Tom Ricci OUT OF TOWN - Rick Scalpello - Forence Steinberg - Nancy Stevens 3. ITEMITOPIC: Kathy Langenwaiter - AIPP Program Update. (15 min.) Summer Exhibition, Gommissions 2082 Workplan ACTION REQUESTED OF COUNCIL: Authorize a "People's Choice" Award BACKGROUND RATIONALE; 1. The Art in Public Places Program is exploring the possibility of a summer "Artist in Residence" program beginning in 2003. A small building in Fard Park near the picnic pavilion has been. identified as a possible studio. The VRD currently use the building for storage and are willing to vacate the space. AIPP would like to apply for a conditional use permit. If granted, AIPP will need to repair and restore the building and meet ADA requirements. 2. AIPP would like to inform the council, as required by our guidelines, of artist commissions and exhibitions including: Summer sculpture exhibition in Ford Park. Six Colorado artists have contributed seven sculptures. AIPP is would tike to sponsor a "People's Choice" Award. The community would be given the opportunity to select a new piece of public art for the Town. One sculpture from the show would be purchased for permanent display. Elaine Calzafari has been commissioned to contribute to the design of Donovan Park playground. Lisa Fedon has been commissioned to design railings for the new pedesfirian bridge at Gore Greek Promenade. Barbara Baer has been commissioned to provide a design that will be applied to the Deer Migration Fence to be installed along the bike path near Dowd Junction. STAFF RECOMMENDATION: Give permission to proceed through the development review process or amend the Ford Park Management Plan. Give permission to sponsor People's Choice Award and set budget. F: n~c<isEedagendaslws/OS 0702 4. ITEMITOPIC: Betty Ford Alpine Gardens request to proceed through the Town of Vail development review process. (10 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with conditions, ar deny the request. BACKGROUND RATIONALE: The Betty Ford Alpine Gardens is proposing to construct an addition and deck on the rear of the existing school house located in Ford Park adjacent to the Children's Garden which is currently under construction. Since these improvements are proposed for property leased by the Betty Ford Alpine Gardens but owned by the Tawn of Vail, the Betty l=ord Alpine Gardens must have permission from the Town Council, acting as the property owner, to proceed through the development review process. RECOMMENDATION: The Community Development Department recommends that the Town Council approve this request to proceed through the development review process. Please note that an approval of this request does not constitute an approval of the proposed improvements, it simply allows the applicant to proceed through the development review process. The Counci! will be informed of the status of the proposal through periodic updates of the DRB meetings. 5. ITEMITOPIC: DRB Report (5 min.) 6. Information Update. (5 min.} 7, Matters from Mayor and Council. (5 min.) $. Adjournment. (4:10 P.M.} NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, JUNE 18, 2002, BEGINNING AT 2:00 P.M. IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, JUNE 18, 2002, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-235G TDD for information. F: mcuster/aget~daslws1050~02 REVISED VAiL TOWN COUNCIL. WORK SESSION Tuesday, June 4, 2002 11:30 A.M. (COUNCIL MEET AT TOV MUNICIPAL BUILDING AT 11:15 A.M. TO TAKE VAN TO PUBLIC WORKS) NOTE; Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. COOK-OUT AT PUBLIC WORKS TOUR PUBLIC WORKS FACILITY ITEMITOPIC: Town Shops StoragelFleet Improvement Project ACTION REQUESTED OF COUNCIL: Approve proposed budget and give authorization to proceed with a competitive General Conditions and Fee General Contractor selection process for Town Shop Improvements. BACKGROUND RATIONALE: With the pending sale of the Old Town Shops to Eagle River Water & Sanitation District, Public Works s#aff has been working with Victor Mark Donaldson Architects to design an addition to the Town Shops Facility to replace 5,000 square feet of storage space currently utilized at the O!d Town Shops. Additionally, the project includes reconfiguration of the Fleet Maintenance work area for a more efficient and operational work space. Please re#er to attached memo for further detail. STAFF RECOMMENDATION: Join Public Work's staff and crews for a beginning of the summer season BBQ, tour the shop and in particular the project area, and give direction on proceeding with the proposed improvements. SITE V{SIT: Dauphinais-Moseley (Matterhorn) X20 min.) 1. ITEMITOPIC: Joint meeting with the Vail Recreation District. (VRD). 1 hour. 2. ITEMITOPIC: Special Events Commission interviews. (1.5 hours) BACKGROUND RATIONALE: Through Ordinance #7, Serie of 2002, Counci! had designated the following categories for voting membership on the CSE: 1 retail; 1 restaurant; 1 lodging; 1 at large from the aforementioned 3 categories; 1 at large. Candidates submitting interest in filling these positions follow. RETAIL - Devan Alvarez (Valbruna) - Dan Barry (Eye Pieces) OUT OF TOWN - Bill Hanlon (Wild Bill's Emporium) - Steve Rosenthal (Colorado Footwear) - Pamela B. Shaeffer (The Golden Bear) OUT OF TOWN - Dan Telleen (Karats} - Ron Weinstein (Roxy) RESTAURANT - Dave Chapin (Vendetta's) OUT OF TOWN - Kaye Ferry (The Daily Grind) LODGING - Benjamin Christensen (Vail Spa Condominiums) - Kevin Foley (The Lifthouse) - Richard tenBraak (Manor Vail Resort) - Wolfgang Triebnig (The Lodge at Vail) - Pocky Walker (The Lifthouse} AT LARGE - Mark E. Gordon - Fran Micka - Carolyn W. Pdpe - Sunny Ricci OUT OF TOWN - Tom Ricci OUT OF TOWN - Rick Scalpello - Forence Steinberg - Nancy Stevens 3. ITEMITOPIC: Kathy Langenwalter - AIPP Program Update, {15 min.) Summer Exhibition, Commissions 2002 Workplan ACTION REQUESTED OF COUNCIL; Authorize a "People's Choice" Award BACKGROUND RATIONALE: 1. The Art in Public Places Program is exploring the possibility of a summer "Artist in Residence" program beginning in 2003. A small building in Ford Park near the picnic pavilion has been identified as a possible studio. The VRD currently use the building far storage and are willing to vacate the space. AIPP would like to apply for a conditional use permit. Ifi granted, Af PP will need to repair and restore the building and meet ADA requirements. 2. AIPP would like to inform the council, as required by our guidelines, of artist commissions and exhibitions including: Summer sculpture exhibition in Ford Park. Six Colorado artists have contributed seven sculptures. AIPP is would Pike to sponsor a "People's Choice" Award. The community would be given the opportunity to select a new piece of public art for the Town. One sculpture from the show would be purchased for permanent display. Elaine Calzolari has been commissioned to contribute to the design of Donovan Park playground. Lisa Fedon has been commissioned to design railings for the new pedestrian bridge at Gore Creek Promenade. Barbara Baer has been commissioned to provide a design that will be applied to the Deer Migration Fence to be installed along the bike path near Dowd Junc#ion. STAFF RECOMMENDATION: Give permission to proceed through the development review process or amend the Ford Park Management Plan. P :measter/agendaslws1050702 Give permission to sponsor People's Choice Award and set budget. 4. ITEMlTOPIC: Betty Ford Alpine Gardens request to proceed through the Town of Vail development review process. (10 min.) TABLED TO JUNE 98T" WORK SESSION ACTION REQUESTED OF COUNCIL: Approve, approve with conditions, or deny the request. BACKGROUND RATIONALE: The Betty Ford Alpine Gardens is proposing to construct an addition and deck an the rear of the existing school house located in Ford Park ad}scent to the Children's Garden which is Currently under construction. Since these improvements are proposed for property leased by the Betty Ford Alpine Gardens but owned by the Town of Vail, the Betty Ford Alpine Gardens must have permission from the Town Council, acting as the property owner, to proceed through the development review process. RECOMMENDATION: The Community Development Department recommends that the Town Council approve this request to proceed through the development review process. Please note that an approval of this request does not constitute an approval of the proposed improvements, it simply allows the applicant to proceed through the development review process. The Council will be informed of the status of the proposal through periodic updates of the DRB meetings. 5. ITEMlTOPIC: DRB Report (5 min.) g. Information Update. (5 min.} 7. Matters from Mayor and Council. (5 min.) $, Adjournment. (4:1a P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, JUNE 18, 2002, BEGINNING AT 2:00 P.M. IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, JUNE 18, 2002, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. P: mcaster/agendas/ws/U50702 VAIL TOWN COUNCIL WORK SESSION Tuesday, June 18, 2002 12:00 NOON (LUNCH WILL BE AVAILABLE FOR COUNCILMEMBERS AT 11:30 A.M.) NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. ITEMITOPIC: Critical Strategies: Revenue Issues (5 hours) Bob McLaurin Dee Wisor 2:00 P.M. TOV ANNIVERSARIES: Steve Wright -10 years Mark Allen -15 years Charlie Turnbull - 25 years 2. Informafiion Update. (5 min.) 3. Matters from Mayor and Council. (5 min.) 4. Executive Session -Legal Matters C.R.S.24-6-402(4)(b). (30 min.) 5. Adjournment. (5:40 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, JULY 2, 2002, BEGINNING AT 2:00 P.M. IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, July 2, 2002, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, JULY 16, 2002, BEGINNING AT 2:00 P.M. IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, July 15, 2002, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION Tuesday, July 2, 2002 1:00 P.M. NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. ITEMITOPIC: Continued Revenue Discussion. (1 hr., 15 min.) Bob McLaurin • Update on High Priority Alternatives. • Conference Facility. 2. ITEMITOPIC: Discussion of Ordinance #14, SDD #6, Conversion of Hotel Rooms to EHU's. {30 min.} Russ Forrest 3. iTEM1TOPIC: Discussion of Ordinance #15, Rezoning of Lodge at Lionshead to Lionshead Mixed Use I. (30 min.) Russ Forrest 4. ITEMITOPIC: Bears and Garbage Discussion. (2fl min.) Russ Forrest Dwight Henninger Matt Mire Greg Hall 5. DRBIPEC Update. 6. Information Update. (5 min.) 7. Matters from Mayor and Council. (5 min.) $. Executive Session: Lego! Matters (C.R.S. 24-6-402(4){b). (15 min.} 9. Adjournment. (4:a5 P.M.} NOTE UPCOMING MEETING START TIMES BELOW; (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, JULY 16, 2002, BEGINNING AT 2:00 P.M. IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, Juiy 16, 2002, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. F:mcaster/agenclaslws/20021070242 VAIL TOWN COUNCIL WORK SESSION Tuesday, July 1fi, 2002 1:00 P.M. NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. ITEMITOPiC: Vail Lvcal Marketing District -Thomas Dooley Advertising {TDA) Re: The Cultural Arts Marketing Alliance. Mia Vlaar (45 min.) 1. ITEMITOPIC: Joe Kochera - 3D year anniversary (5 min.) 2. DRB (713) PEC (718) Update. {5 min.} 3. Information Update. (5 min.} 4. Matters from Mayor and Council. {5 min.) 5. Bill Gibson Ry Southard ITEMITOP[C: Betty Ford Alpine Garden (1 hour) 1. Request to proceed the process {deck behind schoolhouse) 2. OveraN gardens. (SITE VISIT) A request to proceed through the Town of Vail development review process. ACTION REQUESTED OF COUNCIL: Approve, approve with conditions, or deny the request. BACKGROUND RATIONALE: The Betty Ford Alpine Gardens is proposing to construct an addition and deck on the rear of the existing school house located in Ford Park adjacent to the Children's Garden which is currently under construction. Since these improvements are proposed on property leased by the Betty Ford Alpine Gardens but owned by the Town of Vail; the Betty Ford Alpine Gardens must have permission from the Town Council, acting as the property owner, to proceed through the development review process. 6. ITEMITOPIC: Discussion of Lionshead View Corridor Ordinance. Allison Ochs (3D min.) AN ORDINANCE AMENDING THE TOWN CODE, TITLE 12, CHAPTER 22, SECTION 4, ADOPTION OF VIEW CORRIDORS, BY ADDING TWO VIEW CORRIDORS IN ~LlONSHEAD AND SETTING FORTH DETAILS IN REGARD THERETO. 7. ITEMITOPIC: Critical Strategies: Revenue. (45 min.} Bob McLaurin 8. Adjournment. (4:20 P.M.) Fancaster//ws/20021071602 NOTE UPCOMING MEETING START TIMES BELOW: (ALL T1MES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, AUGUST fi, 2002, BEGINNING AT 2:00 P.M. IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, AUGUST fi, 2002, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. Fancaster/agendaslws12002J070202 VAIL TOWN COUNCIL WORK SESSION Tuesday, August 6, 2002 2;00 P.M. NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council wil! consider an item. 1. Greg Hall ITEMITOPIC: Vail Village Streetscape Design (~5 min.) Bill Wenk Sherry Dorward Brent Lloyd ACTION REQUESTED OF COUNCIL: Discuss, modify, agree on the strategies for decision making, snowmelt priorities and general comments on direction for the Vail Village Streetscape Design. BACKGROUND RATIONALE: The Eagle River Water and Sanitation District needs to replace the waterlines in Vail Village. The Town's desire to complete the streetscape once the lines are complete requires the town to have a design. The Town has hired Wenk Associates to perform this task. The project team has conducted a series of public focus groups during a three days in June and has held two community meetings in July. This work session is to review the findings of the work to date and to discuss a decision-making methodology. In addition, staff is looking for direction on snowmelt priorities. STAFF RECOMMENDATION: Discuss information presented. 2. Anniversaries: {15 min.) Janine Bender -10 years Russ Forrest -10 years Kurt Mulson - 25 years 3. ITEMlTOPIC: Town Council briefing on Y2003-2004 Budget. {30 min.) Pam Brandmeyer Judy Camp Steve Thompson 4, iTEMITOPIC: REVENUE DISCUSSION; {45 min.) Judy Camp Steve Thompson Use Tax on Building Materials 1. How collected? 2. Potential Revenue Estimates 3. How revenues could be spent 4. Possible boundaries for the fax 5. Potential sunset provision 5. ITEMITOPIC: Ordinance No. 'l9, Series 2002, an ordinance establishing Matt Mire standards and regulations regarding the protection of wildlife. (45 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with amendmen#s or reject Ordinance No. 19. BACKGROUND RATIONALE: This issue was discussed at council work session on July 2, 2002. At that time, the council's direction was to come back with an appropriate ordinance. I*or additional details please see the F:mcaster/Iws12002/0$0602 memorandum dated June 25, 2DD2 from Dwight Henninger and Matt Lindvall to the Vail Town Council. STAFF RECUMMENDATICIN: Approve, or approve with amendments, Ordinance No. 'i9 on first reading. 6. DRB {7117}IPEC {7122} Report. (5 min.} 7. Information Update. (5 min.} S. Matters from Mayor and Council. (5 min.) 9. Adjournment. {5:00 P.M.} NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT T4 CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, AUGUST 20, 2002, BEGINNING AT 2:00 P.M. IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, AUGUST 20, 2002, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2336 TDD for information, r: mcnster/agendaslws/2042/070202 SPECIAL MEETING NOTICE VAIL TOWN COUNCIL TUESDAY, AUGUST 13, 2002 1:30 P.M. - 5:00 P.M. COUNCIL CHAMBERS VAIL MUNICIPAL BUILDING TO DISCUSS 2003 BUDGETICAPITAL PROJECTSIREVENUEIAND PROPOSED NOVEMBER BALLOT DISCUSSION Pamela A. Brandmeyer Assistant Town Manager VAIL TOWN COUNCIL WORK SESSION Tuesday, August 20, 2002 12:00 NOON NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Executive Session -Legal Matters (C.R.S.24-6-402(4)(b}. (1 hour) 2, ITEMITOPIC: RevenuelExpenditures Discussion (1 hour) Bob MaLaurin Judy Camp Steve Thompson ~, John Gallegos - 25 year anniversary 4. ITEMlTOPIC: Discussion of Vail Mountain School ordinances and resolutions. (1 hour} Russ Forrest ITEMITOPIC Amendment to the Vail Mountain School Development Plan and associated rezoning, land use plan amendments, and hazard area amendment requests located at Lots 11 and 12, Block 2, Vail Village 12i" and Tract C, Block 1, Vail ViNage 12t" ACTION REQUESTED OF COUNCIL: Approve, Deny, or Table Request The specific resolutions and ordinances being considered include: 1} Resolution 13, Series of 2002: A request to amend the official Town of Vail Land Use Map for Tract C, Block 1, Vail Village 12t" Filing from Low Density Residential to PubliclSemi-Public; 2} Resolution 14, Series of 2002: A request to modify the official Town of Vail Rockfail Hazard Map to indicate approved mitigation for 3160 N. Frontage RoadlLot 12, Block 2, and Tract C, Block 1, Vail Village 12i" Filling; 3~ Ordinance 21, Series of 2002: A request to rezone Lot 12, Block 2, Vail Village 12i" F""9 to General Use, The northern portion of this Io# is zoned Agriculture Open Space; 4} Ordinance 22, Series of 2002: A request to rezone 3010 Booth f=alls Road/Lot 11, Block 2, Vail Village 12i" l=ding from Two-Family Residential to General Use; 5) Ordinance 23, Series of 2002: A request to rezone Tract C, Block 1, Vail Village 12t" l=ding from Two-Family Residential to General Use; BACKGROUND RATIONALE: On August 12, 2002, the Planning and Environmental Commission unanimously recommended to the Town Council that they approve the above mentioned requests. The PEC also approved of three conditional use permits (conditions are in attachment B) and a preliminary plat far a major subdivision request. STAFF RECOMMENDATION: Staff recommends approval of the applicants requests based on the criteria, findings, and conditions outlined in the Planning and Environmental Commission memorandum dated August 12, 2002. 5. Information Update. (5 min.} F: mcaster//ws120021080502 J J' 6. Matters from Mayor and Council. {5 min.) 7, Adjournment. { P.M.) SITE VISIT: Memorial ParklCemeteryNail Mountain School. { 'I hour) NOTE UPCOMING MEETING START TIMES BELOW: {ALL TIMES ARE APPROXIMATE AND SUB.lECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, SEPTEMBER 3, 2002, BEGINNING AT 2:00 P.M. IN THE TOV COUNGIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, SEPTEMBER 3, 2002, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. F:mcaster/agendas/ws/2002/0?0202 VAlL TOWN COUNCIL WORK SESSION Tuesday, September 3, 2002 2:00 P.M. NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. ~I. Interview RFP Respondents for Information Cen#ers. (1.5 hrs,} • VCBA • VVCTB 2. 1TEMfTOPIC: Vail Chamber and Business Association (VCBA} Kaye Ferry Follow Up. ('15 min.} 3. ITEMITOPIC: Vail Village Streetscape Design. (45 min.) Greg Hall . BNI Wenk Brent Lloyd Dan Koelliker ACTION REQUESTED OF COUNCIL Review the work to date and modify and give approval of the direction of the schematic design. Review and modify and agree to the recommended snowmelt areas. BACKGROUND RATIONALE: The Eagfe River Water and Sanita#ion District needs to replace the wa#erlines in Vail Village and the Town's desire to complete the streetscape once the lines are complete requires the town to have a design. The Town has hired Wenk Associates to perform this task. The project team has conducted a series of public focus groups during three days in June and has held two community meetings in both July and August. The work session is to go over the schematic design direction and obtain agreement to the direction. The design and costs are from building sine to building line and represent improvements on both public and private property. The design represents the outcome of the public input and is within the dollar amount discussed previously. Discuss the snowmelt recommendation. Give direction to the design team. There have been conversations with the private sector and there is a willingness to share in the cost to have snowmelt. The project is at the stage to moue the design into Design Development. Getting agreement on the direction we are proceeding is important. The design development will be completed in the next 5-7 weeks. Public discussion of the project phasing will be discussed and a completed phasing plan and a method to pay for the improvements will be presented to the council within the next 2 months. STAFF RECOMMENDATION: Modify and on the direction of the schematic design and the snowmellt recommendations. 4. ITEMITOPIC: Proposed Application to Amend Building Height George Ruttier Limits in Public Accommodation (PA} Zone District. (15 min.} A worksession discussion to present a preliminary proposal tv amend Section 12-7A-7(Height), Vail Town Code, to increase the maximum allowable building height limitation in the Public Accommodation zone district. ACTION REQUESTED OF COUNCIL: Listen to a brie# presentation on the issue and provide the applicant and staff with any direction you may have at this time. BACKGROUND RATIONALE: See the memorandum to the Planning & Environmental Commission. F: mcaster//ws/2002/0903 02 RECOMMENDATION: Neither the staff nor the Planning and Environmental Commission are forwarding a recommendation at this time. A recommendation will be provided at the time of final review. 5. DRB (8121}IPEC (8126) Results. (10 min.} 6, Information Update. (5 min.) 7. Matters from Mayor and Council (5 min.) 8. Adjournment (5:05 P.M.] NOTE UPCOMING MEETING START TIMES BELOW: {ALL T1MES ARE APPROXIMATE AND SUBJECT TO CHANGE} THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, SEPTEMBER 17, 2002, BEGINNING AT 2:00 P.M. IN THE TOV COUNCIL CHAMBERS. THE NEXT VA1L TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, SEPTEMBER 17, 2002, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS Sign language interpretation available upon reques# with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. F: mcaster/agendaslwslz0021070202 VAIL TOWN COUNCIL WORK SESSION Tuesday, September 17, 2002 1:00 P.M. NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Vail focal Marketing District (VLMD) Quarterly meeting -presentation and approval of 2003 operational plan. (1 hour) 1. ITEMITOPIC: United Way Discussion for Pass Through Leslie Isom Services. (1~ min.} 2. {TEMITOPIC: 2009 Warld Championship Update. (30 min.) Cell Folz 3, ITEMITOPIC: Council Contributions. (1 hour) BACKGROUND RATIONALE=: In an attempt to simplify Council's deliberations with respect to funding Council Contributions far'03, and because the following larger funding decisions must be made prior to proceeding with the rest of the contributions process, staff is requesting direction from Council on the following requests: 2D02 Request 2002 Actual 2003 Request Manager's Valk Chamber and Business Association (VCBA) $372,740 Vail Today {Rick Scalpello) $325,000 Vail Valley Chamber and Tourism Bureau (WCTB) $100,000 (merged valleywide chamber) Vail Valley Chamber and Tourism Bureau (WCTB) information Services $191,352 Recom. $280,400 $346,700 $18D,000 75,000 SE 75,000 (VCBA) $41,625 0 70,gOd PW CAP 25,000 Ital. Festival (CSE} 25,000 $4Q000 25,OOD $191,352 $210,000 FUNDED 913102 less 5% $199,50D Vail Valley Chamber and Tourism Bureau (WCTB) Special Events $488,000 $468,004- Vail Local Marketing District $308,000 BLF $308,000 +- Commissicn on Special Events $160,000 seed $160,000 New York f'hilhamtaniclBravolVail Valley 0 0 No Submittal CSE $200,000 0 $308,000 to C5E $694,433 $594,433 $100,000 to New York PhilharmaniclBravo! $100,000 $100,000 from CSE '011'02 roll forward seed $ 4. ITEMlTOPIC: Proposed Application to Amend Building George Ruttier Height Limits in Public Accommodation (PA) Zone District. (15 min.) 5. ITEMITOPIC: Pedestrian Bridge Discussion. (20 min.) Leslie Ficlcling Gregg Barrie ACTION REQUESTED OF COUNCIf: Review artwork and direct AIPP to proceed through the development review process. BACKGROUND RATIONALE: The Town of Vail Public Works department intends #o replace the pedestrian bridge at Gore Creek Promenade. A jury composed of Vaii residents chose artist Lisa Fedora to design railings far the new bridge. The artist developed her original idea and fhe final design has been approved by the AIPP board. AIPP and the Public Works department will share the cost of the new railings. Installation is scheduled far April, 2003. STAFF RECOMMENDATION: Approve the project. 6. DRB (9,~4)IPEC {919) Results. (10 min.) 7. Information Update. (5 min.) 8. Matters from Mayor and Council. {5 min.} 9. ITEMITOPtC: Execu#ive session -Land Acquisition C.R.S. 24-6-402(4}(a); Conference with Attorney C.R.S. 24-6- 402{4}(b}, and Personnel Matters C.R.S.24-6-402(4)(f). (30 min.) 10. Adjournment. (5:00 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: {ALL TIMES ARE APPROXIMATE AND SUBJEGT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, OCTOBER 1, 2002, BEGINNING AT 2:00 P.M. IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, OCTOBER 1, 2002, BEGINNING AT 7:00 P. M. IN TOV COUNCIL CHAMBERS Sign language interpretation available upon reques# with 24-hour notification. Please tail 479-2332 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION Tuesday, October 1, 2002 8.15 A.M. (A Continental Breakfast will be available for the Council at 8:00 A.M.] 8:15 A.M. The Vail Town Council, sitting as the Vail Local Marketing District Board of Directors. A. Resolution No. 1 A RESOLUTION DESIGNATING THE FOLLOWING AS SIGNERS: ROBERT MCLAURIN, PAMELA A. BRANDMEYER, AND JUDY CAMP ON THE FIRST BANK ACCOUNT FOR THE VAIL LOCAL MARKETING DISTRICT PERMITTED BY THE CHARTER OF THE DISTRICT, ITS ORDINANCES, AND THE STATUTES OF THE STATE OF COLORADO. 1 ~_~ r '^ 1TEMITOPIC: 2003 BUDGET WORK SESSION Bob Mcl.aurin Town Manager's Overview (30 min.) Russ Forrest Steve Thompson 2. Revenues (15 min.) 3. Mill Levy (1 hour} - Discussion of Critical Needs - Discussion of Projects Funded by 4 Mill Increase 4. Capital Projects Planning Document (2 hours} Bob McLaurin Steve Thompson Working Lunch at Noon 5. (12:15 P.M.} Council Contributions (1 hour) Pam Brandmeyer Bob McLaurin _. Steve Thompson 6. Operating Reductions {2 hours) Bob McLaurin Steve Thompson 7. Information Update. (5 min.) g. Matters from Mayor and Council. (5 min.) g. Executive Session - {1 hour) Property Acquisition (C.R.S. 24-6-402(4)(a) Legal Matters (C.R.S.24-6-402(4)(b) Negotiations (C.R.S.24-6-402(4)(e) 4. Adjournment. (5:00 P.M.) f ~ :mcaster/agendalworksession/2002/100102 NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, OCTOBER 15, 2002, BEGINNING AT 2:00 P.M. IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, OCTOBER 15, 2002, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. :+iacasterlagenda/worksessian12002/1OD102 VAIL TOWN COUNCIL WORK SESSION Tuesday, October 15, 2002 12:30 P.M. SITE VISIT: Vail Golf Course -Bubble site {Meet at the TOV parking lot) (30 min.} 1. Executive Session: Personnel Matters (C.R.S. 24-6-402(4)(f) and Property Acquisition {C.R.S. 24-6-402(4)(x). (1 hour) 2. 1TEMITOPIC: Budget Wrap Up (1 hour) - Detail on elimination of proposed bus route Golf CourselLionsRidge Loop - Charge for Interstate emergency response 3. ITEMITOPIC: CSE Update. (30 min.) Bill Dewitt 4. 1TEMITOPIC: Discussion of next steps to implement Russ Forrest anew funding source for Lionshead Public Improvements Bob McLaurin (1 hour) 5. Bill Gibson ITEMITOPIC: First Reading of Ordinance No. 28, Series of 2002, an ordinance amending Section 12-8B-3 (Conditional Uses), Vail Town Code, to allow for "seasonal use or structure" as a conditional use in the Outdoor Recreation zone district; text amendments to Section 12- 2-2 (Definitions), Vail Town Code, to amend the definitions of "seasonal use or structure," "recreation structure," and "recreational amenity," and setting forth details in regards thereto. {15 min.) ACTION REQUESTED OF COUNCIL:.~4pprove, approve with conditions, or deny Ordinance No. 28, Series of 2042, on first reading. BACKGROUND RATIONALE: The Vail Junior Hockey Association and the Vail Recreation District is requesting to amend the Vail Town Code. Amendments to the Vail Town Code are permitted pursuant to Section 12-3-7, Vail Town Code. The proposed amendments include a text amendment to Section 12-8B-3 (Conditional Uses), Vail Town Code, to allow for "seasonal use or structure" as a conditional use in the Outdoor Recreation zone distric#; text amendments to Section 12-2-2 (Definitions), Vail Town Code, to amend the definitions of "seasonal use or structure," "recreation structure," and "recreational amenity." These proposed text amendments are intended to facilitate the construction of a seasonal ice rink at the Vail Golf Course driving range site. The Planning and Environmental Commission is scheduled to review and discuss the proposed text amendments at its Monday, October 14, 2~~2, public hearing. At this public hearing, the Planning and Environmental Commission is also scheduled to F:rocasterlagenda/worksession12002110 ~ S02 forward a recommendation to the Town Council on the proposed text amendments. The Planning and Environmental Commission's recommendation will be forwarded to the Town Council at its Tuesday, October 15, 2002, work session. STAFF RECOMMENDATION: The Community Development Department recommends that the Town Council approve Ordinance No. 28, Series of 2002, on firs# reading. 6. ITEMITOPIC: Bill Gibson First Reading of Ordinance No. 29, Series of 2002, an ordinance amending Section 12-86-3 (Conditional Uses}, Vail Town Code, to allow for "public utility and public service uses" as a conditional use in the Outdoor Recreation zone district and setting forth details in regards thereto. (15 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with conditions, or deny Ordinance No. 29, Series of 2002. BACKGROUND RATIONALE: The Public Service Company of Colorado is requesting to amend the Vail Town Code. Amendments to the Vail Town Code are permitted pursuant to Section 12-3-7, Vail Town Code. The proposed amendments include a text amendment to Section 12- 8B-3 (Conditional Uses), Vail Town Code, to allow for "public utility and public service uses" as a conditional use in the Outdoor Recreation zone district and setting forth details in regards thereto. This proposed text amendment is intended to facilitate the construction of a natural gas regulator station at the Vail Golfi Course. The Planning and Environmental Commission is scheduled to review and discuss the proposed text amendments at its Monday, October 14, 2002, public hearing. At this public hearing, the Planning and Environmental Commission is also scheduled to forward a recommendation to the Town Council on the proposed text amendment. The Planning and Environmental Commission's recommendation will be forwarded to the Town Council at its Tuesday, October 15, 24D2, work session. STAFF RECOMMENDATION:- The Community Development Department recommends that the Town Council approve Ordinance No. 29, Series of 2002, an first reading. 7. DRB (10I2)IPEC (10114) Report. (5 min.) S. Information Update. (5 min.) 9. Matters from Mayor and Council. {5 min.) 10. Adjournment. (5:15 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION F:mcasterlagendalworksession12002/101502 WILL BE ON TUESDAY, NOVEMBER 5, 20x2, BEGINNING AT 2:00 P.M. IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, NOVEMBER 5, 2aa2, BEGINNING AT 7:00 P:M. IN TOV COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. F:mcasterlagendalwarksession12002/101502 VAIL TOWN COUNCIL WORK SESSION Tuesday, November 5, 2002 10:30 A.M. SITE VISIT: Williamson Residence {20 min.) '{. Executive Session -Legal Matters (C.R.S.24-6-402(4)(b) and Property Acquisition (C.R.S.24-6-402(4)(a}. (1 hour} 12:00 NOON -COUNCIL LUNCH BREAK 2. Russ Forrest ITEMITOPIC: A work session with council to discuss proposed changes to the Town of Vail Sign Code. ApplicantlAppellant: Town of Vail Department of Community Development ACTION REQUESTED OF COUNCIL: No Action required. BACKGROUND RATIONALE: The Department of Community Development has been working on changes to the sign code and seeks input and insights from the Town Council. RECOMMENDATION: No action is required at this time. 1:00 P.M ~r JOINT MEETING WITH DESIGN REVIEW BOARD (DRB) AND PLANNING AND ENVIRONMENTAL COMMISSION {PEC) TO DISCUSS LiONSHEAD AND FRONT DOOR PROJECTS. {2 HOURS} Vail Resorts, Inc. ITEMITOPIC: A request for a joint worksession with the Town of Vail Design Review Board and Planning and Environmental Commission to present an overview of the Vail Front Door project and the Lionshead Redevelopment project proposed by Vail Resorts. ACTION REQUESTED OF COUNCIL: Listen to the applicant's hour-long presentation and then provide the applicant and staff with any preliminary comments, questions, or concerns regarding the proposals. BACKGROUND RATIONALE: The purposed of today's joint worksession meeting is to provide the applicant with an opportunity #o present the proposed redevelopment plans to the Board, Commission, and Council; to identify next steps in the review process; and to outline the various roles and responsibilities of each of the reviewing bodies. Please refer to the staff memorandum for further information. RECOMMENDATION: F' :~~~aster/agenda/worksession/2002/110502 The Community Development Department recommends that the Board, Commission, and Council listen to the presentation and provide the applicant and staff with preliminary comments, questions, or concerns regarding the proposals. 3, fTEMITOP~C. Discussion of Ordinance #30, adopting the 2003 Budget. (30 min.} Bob McLaurin Judy Camp 4. DRB (10/16)IPEC (10128) Report. (5 min.) 5. Information Update. (5 min.) g. Matters from Mayor and Council. (5 min.) 7, Adjournment. (3:45 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: {ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, NOVEMBER 19, 2002, BEGINNING AT 2:00 P.M. IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, NOVEMBER 19, 2002, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. ~:mcaster/agenda/woxksession120021110502 VAIL TOWN COUNCIL WORK SESSION Tuesday, November 19, 2002 1:00 P.M. JOINT MEETING WITH PLANNING AND ENVIRONMENTAL COMMISSION {PEC). {45 min.) ITEMITOPIC: Application to eliminate GRFA in the Town Code ACTION REQUESTED OF COUNCIL: Provide preliminary input to the applicant and staff an whether the Tawn Council is receptive to reviewing alternatives to the current GRFA policy. BACKGROUND RATIONALE: The Deparkment of Community Development has received an application for the elimination of Grass Residential Floor Area (GRFA). The primary concern of the applicant is the regulation of below grade floor area. However, the applicant is also interested in eliminating GRFA completely in the Tawn of Vail The process for a proposed text amendment is that the Planning Commission would forward a recommendation to the Town Council and the Counci! would then need to vote on an ordinance that addresses this issue. The Planning and Environmental Commission reviewed this application in a work session an October t4, 2002 and was unanimously favorable to eliminating GRFA RECOMMENDATION: Staff would recommend reviewing the GRFA policy to see if alternatives could be developed to improve the overall efficiency of the development review process and which ensures the appropriate massing of structures in the Town of Vail. 1. ITEMITOPIC: Gymnastics Discussion. (30 min.) 2, iTEMITOPlC: Request from VCBA regarding funding for Santa and Elves. (10 min.) Robb Chiles The Vail Chamber & Business Association would like to make a request for funding to supplement the costs involved in providing Santa & his Elves in Lionshead and Vaii Village. Program will involve having a Santa and his Elves along with hot chocolate, cookies and music in Vail Village and Lionshead on Saturdays and Sundays during December. We are also planning on having Santa and his Elves at the four Christmas tree lightings in Lionshead, Meadow Drive, Covered Bridge, and Checkpoint Charlie. 3. Russ Forrest lTEM1TOPIC: A work session with council to discuss proposed changes to the Town of Vail Sign Code. ApplicantlAppeliant: Town of Vail Department ofi Community Development ACTION REQUESTED OI^ COUNCIL: Na Action required, i ~ ancasterlagenda/worksession/2002/ 111902 BACKGROUND RATIONALE: The Department of Community Development has been working on changes to the sign code with the Vail Chamber and Business Association. Staff has received input an a rough draft firom merchants and the PEC. Staff would appreciate receiving input from the Council on the sign code prior to moving forward with revising the rough draft. RECOMMENDATION: No action is required at this time. 4. ITEMITOPIC: Discussion of Development Review Fees. Russ Forrest (30 min.) John Gulick Greg Hall ACTION REQUESTED OF COUNCIL: Provide direction an a "locals" discount for building fees and provide input on Public Works and Fire ©epartment proposed fee changes. In addition, the Eagle Valley Alliance far Sustainability is proposing an energy conservation program that could impact fees. BACKGROUND RATIONALE: The Town Council has directed staff to increase building fees consistent with the 1997 UBC fee structure. The 1997 fee structure is utilized by the other jurisdictions in Eagle County and Summit County. The Town of Vail is 20%-35% less than other jurisdictions currently {Eagle, Gypsum, County) fior building fees. The one issue that council asked staff to consider is how to discount permit casts for "locals". Several alternatives are offered below. The Town of Vail has already budge#ed a 20% increase in building fees #ar the 2003 fiscal year. In addition, since staff last had a discussion with Council on fees, the Fire Department and Public Works Department reviewed their fee structures and determined that their fees did not reflect the cost of providing services. This memo also has recommended changes from the Fire and Public Works Departments. Building and Fire fees can be changed administratively while the Public Works Department fees are codified and must be changed by ordinance. Finally, Adam Palmer, Director for the Eagle Valley Alliance for Sustainability, would like to review an energy conservation program with Council which would create a fund for energy conservation measures from a flat fee on "larger homes" in Vail (over 54c0 sq. ft.), Staff wanted to review all of these fee proposals so that the full impact of these changes could be evaluated. Staff is specifically asking for input on the following: RECOMMENDATION: Adopt proposed building, Fire, and Public Works Fees. 5. DRB (1116)/PEC {11111 **cancelled~`*) Report. (5 min.) 6. Ludwig Kurz ITEMITOPIC: Rod Slifer Discussion of Conference Center -Next Steps {20 min.} Discussion on Revenues -Next Steps (2d min.) 7. Information Update. {5 min.) 8. Matters from Mayor and Council. {5 min.} I ,~~c.ESter/agenda/worksession/2002/1 1 1 902 9. Executive Session -Legal Negotiations {C.R.S. 24-6-4Q2{4){b}. {3Q min.) 14. Adjournment. (5;05 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: {ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, DECEMBER 3, 2002, BEGINNING AT 2:QQ P.M. iN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, DECEMBER 3, 2002, BEGINNING AT 7:OQ P.M. IN TOV COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD fior information. F: tncastez'/agenda/worksession/2002/ 1 1 1 902 AMENDED AGENDA VAIL TOWN COUNCIL WORK SESSION Tuesday, November 19, 200 1:00 P.M. ____________ JOINT MEETING WITH PLANNING AND ENVIRONMENTAL COMMISSION {PEC}. {45 min.} ITEMlTOPIC: Application to eliminate GRFA in the Town Code ACTION REQUESTED OF COUNCIL: Provide preliminary input to the applicant and staff on whether the Town Council is receptive to reviewing alternatives to the current GRFA policy. BACKGROUND RATIONALE: The Department of Community Development has received an application for the elimination of Gross Residential Floor Area {GRFA). The primary concern of the applicant is the regulation of below grade floor area. However, the applicant is also interested in eliminating GRFA completely in the Town of Vail. The process for a proposed text amendment is that the Planning Commission would forward a recommendation to the Town Council and the Council would then need to vote on an ordinance that addresses this issue. The Planning and Environmental Commission reviewed this application in a work session on October 14, 2Q02 and was unanimously favorable to eliminating GRFA RECOMMENDATION: Staff would recommend reviewing the GRFA policy to see if alternatives could be developed to improve the overall efficiency of the development review process and which ensures the appropriate massing of structures in the Town of Vail. ~!. ITEMITOPIC: Gymnastics Discussion. {3Q min.) 2, 1TEMITOPIC: Request from VCBA regarding funding far Santa and Elves. {1Q min.) Robb Chiles The Vail Chamber & Business Association would like to make a request for funding to supplement the costs involved in providing Santa & his Elves in Lionshead and Vail Village. Program will involve having a Santa and his Elves along with hot chocolate, cookies and music in Vail Village and Lionshead on Saturdays and Sundays during December. We are also planning on having Santa and his Elves at the four Christmas tree lightings in Lionshead, Meadow Drive, Covered Bridge, and Checkpoint Charlie. 3. Russ Forrest ITEMITOPIC: A work session with council to discuss proposed changes to the Town of Vail Sign Code. ApplicantlAppellant: Town of Vail Department of Community Development F: m caster/agen.dalworksession/200211 1 1 902 ACTION REQUESTED OF COUNCIL: No Action required. BACKGROUND RATIONALE: The Department of Community Development has been working on changes to the sign code with the Vail Chamber and Business Association. Staff has received input on a rough draft from merchants and the PEC. Staff would appreciate receiving input from the Council on the sign code prior to moving forward with revising the rough draft. RECOMMENDATION: No action is required at this time. 4. ITEMITOPIC: Discussion of Development Review Fees. Russ Forrest {30 min.) .lohn Gulick Greg Hall ACTION REQUESTED OF COUNCIL: Provide direction an a "locals" discount far building fees and provide input on Public Works and Fire Department proposed fee changes. In addition, the Eagle Valley Alliance for Sustainability is proposing an energy conservation program that could impact fees. BACKGROUND RATIONALE: The Town Council has directed staff to increase building fees consistent with the 1997 UBC fee structure. The 1997 fee structure is utilized by the other jurisdictions in Eagle County and Summit County. The Town of Vail is 20%-35% less than other jurisdictions currently (Eagle, Gypsum, County) for building fees. The one issue that council asked staff to consider is how to discount permit costs for "locals". Several alternatives are offered below. The Town of Vail has already budgeted a 20% increase in building fees for the 2003 fiscal year. In addition, since staff last had a discussion with Council on fees, the Fire Department and Public Works Department reviewed their fee structures and determined that their fees did not reflect the cost of providing services. This memo also has recommended changes from the Fire and Public Works Departments. Building and Fire fees can be changed administratively while the Public Works Department fees are codified and must be changed by ordinance. Finally, Adam Palmer, Director for the Eagle Valley Alliance for Sustainability, would like to review an energy conservation program with Council which would create a fund for energy conservation measures from a flat fee on "larger homes" in Vail (over 5000 sq. ft.}. Staff wanted to review all of these fee proposals so that the full impact of these changes could be evaluated. Staff is specifically asking for input on the following: RECOMMENDATION: Adopt proposed building, Fire, and Public Works Fees. 5. DRB (1115}IPEC (11111 ~"~cancelled*~`) Report. (5 min.) 5, Information Update. (5 min.) 7. Matters from Mayor and Council. (5 min.) 8. Executive Session -Legal Negotiations (C.R.S. 24-6-402(4)(b). (3l] min.) 9. Adjournment. (4:25 P.M.} F: mcasterlagendalworksess ion/200211 1 1 902 NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, DECEMBER 3, 2002, BEGINNING AT 2:00 P.M. IN THE TOV CDUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, DECEMBER 3, 2002, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. F: mcaster/agenda/worksession12002/111902 AGENDA VAIL TOWN COUNCIL WORK SESSION Tuesday, December 3, 2002 2:00 P.M. TOV 4th Quarter Anniversaries: (20 min.} Susan Boyd - 20 years Robert Riggle - 30 years Rudolfo Maestri - 10 years Cheryl Roberts - 10 years Cynthia Vanhoose-Sorensen - 20 years Mike McGee - 25 years 2. Bob McLaurin ITEMITOPIC: Continued Revenue Discussion -Next Steps (1 hour) - Use Tax - Review Vail Tomorrow Objectives - Fine tuning town's expenses - Funding capital improvements in Vail Village and Lionshead - Mill Levy from 1992-A Bonds - Formation of citizens advisory group 3. Judy Camp ITEMITOPIC: Ordinance 32, An Ordinance Adopting a Public Matt Mire Accommodation Tax; Providing Amendments to the Town's Sales Tax Code; and Setting Forth Details in Regard Thereto. (15 min.} ACTION REQUESTED OF COUNCIL: Approve) Approve with conditions BACKGROUND RATIONALE: On November 5, 2002 the voters of the Town approved the levy of a lodging tax of 1.5% and an increase in the Town sales Tax rate from 4% to 4.5% in order to finance a conference center. This ordinance implements that mandate. STAFF RECOMMENDATION: Approval Approve with conditions 4. DRB (11120)IPEC (11125} Report. (5 min.) 5. .Information Update, (5 min.} 6. Matters from Mayor and Council. (5 min.) 7. Adjournment. {3:50 P.M.) NOTE UPCOMING MEETING START T1MES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, DECEMBER 17, 2002, BEGINNING AT 2:00 P.M. IN THE TOV COUNCIL CHAMBERS. F~ rrtcaster/agendalworksess1on12002/ 111902 THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, DECEMBER 17, 2002, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. F:zncas#erlagenda/worksession/2002/1119D2 AMENDED AGENDA VAIL TOWN COUNCIL WORK SESSION Tuesday, December 17, 2002 1:00 P.M. 1. ITEMITOPIC: VRD Quarterly Meeting (1 hour) 1 } Review of the Dobson and Bubble scheduling to evaluate how the VRD is managing both facilities. The lease with the District states: "The District agrees to use its best effort to maximize the use of the Arena for conventions, meetings, concerts and other income producing events during the period it is not required to use the arena for ice skating by the Deed of Gift." 2) Discuss the projected need for future ice time and other recreational facilities in light of new facilities coming on line down valley. - Haw will this impact the District and what consequences do we foresee for the town's need to build additional facilities? - What opportunities exist to build facilities jointly wldown valley interests, since many of those down valley residents have the benefit of using our facilities but don't share the capital costs to build them? 3} Wi#h respect to a proposed replacement of the gymnastics facility, discuss whether the emphasis should shift from specifically gymnastics to "multi-purpose recreational facility" and whether the HUB site is the agreed upon location or does it lie elsewhere, either in the TOV or outside our boundaries? Who pays for the construction of the facility? 4) Update on Vail Golf Course 2. (2:00) ITEMITOPIC: Update from Northwest Colorado Council of Gary Severson Governments. {30 min.) Liz Finn 3. ITEMlTOPIC: Vail Local Marketing District Quarterly Beth Slifer Meeting (30 min.) -Applicant Interviews and Appointment of 2 Members -Approval of Resolution #1, Series of 2002, Adopting the 2003 Budget. ------------------------------------------------------------ 4. ITEMITOPIC: Commission on Special Events {CSE) Bill Jewitt Update. (10 min.) 5. ITEMITOPIC: 2003 Permit Fees Discussion. {15 min.} John Gulick Russ Forrest Greg Hall F: mcaster/agenda/worksession12002/ 121702 6. ITEMlT~PIC: Review of Summary of Major Changes in Bob McLaurin Operating Expenses 2002 Budget to 2003 Proposed Judy Camp {15 min.) 7. ITEMITOPIC: Ellefson Park Leslie Pickling ACTION REQUESTED OF COUNCIL: Review artwork and direct AIPP to proceed with the commission. BACKGROUND RATIONALE: The Art in Public Places Program would like to commission local artist, Kathryn Wheeler, to carve a commemorative plaque and decorative artwork into the picnic pavilion at Ellefson Park. Ellefson Park was named after Lyndon Ellefson at the request of local residents who remember him fondly. AIPP was asked to help create a tribute to a Vail resident who made a contribution to athletics and his community. The wood carving depicts mountains, trees and birds along with the motto Carpe Diem which was used often by Lyndon. A carving into a beam states his name, date of birth and death and mentions the United States Mountain Running Team, which he established. The cost of the artwork is $8500. Funding has been budgeted. STAFF RECOMMENDATION: Approve the project. 8. DRB (1214)IPEC {1219} Report. (5 min.) 9. Information Update. {5 min.} '!0. Matters from Mayor and Council. {5 min.) 11. Executive Session -- Property Acquisition (C.R.S.24-6-402{4)(a). (1 hour) Property Issues {C.R.S.24-6-402(4)(f){I). (15min) Personnel Matters 12. Adjournment. (5:10 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE} THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, JANUARY 7, 2003, BEGINNING AT 2:00 P.M. IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL. TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, JANUARY 7, 2003, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. F: mcaster/agendalworksession120021121702