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2002-04-16 Support Documentation Town Council Evening Session
TOWN COUNCIL EVENING MEETING TUESDAY, APRIL 16, 2002 7:00 P.M. TOV COUNCIL CHAMBERS NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. CITIZEN PARTICIPATION. (15 min.) 2. CONSENT AGENDA: (15 min.) Proclamation -Child Abuse Prevention Month Proclamation -Fair Housing Month Resolution #3, Series of 2002, a resolution designating an additional signer Jacque Lovato and removing signer Thomas Moorhead on the payroll checking account for the Town of Vail, permitted by the Charter of the town, its ordinances, and the statutes of the State of Colorado. 3. Bravo! Vail Valley Music Festival Request for Funding. (15 min.) Jean Reid 4. Matt Mire ITEM/TOPIC: Ordinance #7, Series of 2002, first reading, An ordinance adopting the Town of Vail Commission on Special Events (CSE) and guidelines, establishing a commission for the process of reviewing proposed public special events for the Town of Vail; and setting forth details in regard thereto. (30 min.) BACKGROUND RATIONALE: Two ordinances are being presented with regard to the Commission on Special Events. One is staff produced and deals with the skeletal construction of this commission, thus allowing for operational policy to be formulated with more latitude and as Council more clearly defines the Commission's role. Staff has also included a second ordinance that includes more specifics in regard to the special events manager and policy objectives than is ordinarily included in these organizational ordinances. It has been Council's direction to move forward as expediently as possible to formulate the conditions under which this Commission will operate. Staff will be ready to make any modifications to the ordinance between the work session and evening meeting on Tuesday. 5. Matt Mire ITEM/TOPIC: Ordinance #9, Series of 2002, an ordinance amending Ordinance No. 23, Series of 1995, regarding compensation of town officials. (5 min.) ACTION REQUESTED OF COUNCIL: Consider adoption of Ordinance #9, Series of 2002. BACKGROUND RATIONALE: Council directed the drafting of this F:mcaster/agendas/tc/2002/041602 Ordinance. STAFF RECOMMENDATION: Adopt Ordinance 9, Series of 2002. 7. Stand-still agreement with John Marks. (10 min.) Expires 5/31/02 -extend to August 15. 8. Town Manager's Report. (5 minutes) 9. Adjournment (8:25 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, MAY 7, 2002, BEGINNING AT 2:00 P.M. IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, MAY 7, 2002, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, MAY 21, 2002, BEGINNING AT 2:00 P.M. IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, MAY 21, 2002, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. F:mcaster/agendas/tc/2002/041602 ,. - ~ / 0 BASKEtBALL VOLLEYBALL Congratulations Isaac Martine!! 4•rc~ ~ ~~- ~ ' ?CE TENN/S GOLF v J+'~~~5`~~' ~ 1~~. After being nominated by high school basketball coaches from your state, you have been selected to represent your school, community, state and region at a national basketball tournament in Hawaii for nine days next July, 2002. You will be competing against athletes from 48 other states in an invitation-only tournament showcasing the best juniors in the United States. You will need to raise $2,876 for this trip. This will cover all expenses except for souvenirs (i.e., roundtrip airfare from Los Angeles, ground- transportation, meals, lodging and all tournament expenses are covered by this amount). This will truly be a once in a lifetime event for you and your family. I am looking forward to working with you while you make this dream a reality as you represent your family, friends, school, community, state and region. Congratulations on your selection. We will be in touch soon to start final preparations for this event. If you have any questions about this opportunity, please do not hesitate to contact us at the phone number listed below. Sincerely, / ~~~ eff eldien Director P. O. BOX 13418 • SPOKANE. WA. 99213 • TELEPHONE (509) 926-3905 • FAX (509) 893-3788 "Bringing the WoAd to You!" www.issi-usa.com International Snorts Specialists, Inc. "Down Under Sports Tours" 1755 North 400 East, Suite 201 North Logan, Utah 84341 USA Ph (435) 753-4732 Fax (435) 792-3046 Email: mail@issi-usa.com IIIII1111"II'111111'IIIIIII11111'1'I111'l1II1I111I11Ill~lllll Isaac Martinez PO Box 273 Red Cliff, CO 81649-0273 Dear Isaac, OFFICIAL INVITATION Queensland, Australia 12/04/2001 On behalf of International Sports Specialists, Inc.. (ISSI) and the Queensland Government of Australia, we are pleased io ail-iuunce tltat yuu have been selected to repi•esen your stale on tine Colorado state basketbaii ieanl at the sixth annual Down Under Hoops Classic in Australia. You have been chosen to participate in this once-in-a-lifetime program along with other basketball players throughout your state. You were selected by your ISSI state coach because of your contributions to your community and other achievements. The Down Under Hoops Classic is an annual event hosted in Australia or New Zealand each June and July. Talented basketball players from your state, along with basketball players from other states, will come together for an unforgettable cultural experience. You will have the opportunity to play in a minimum of four games, have a chance to interact with the local people, visit popular attractions, explore a new culture, and experience the native plant and animal life unique to Australia. Your thirteen-day trip. will .include-one day in Sydney, Australia; seven days and seven nights in Surfer's Paradise on the Gold Coast of Australia; and threedays and three nights in either Honolulu, Hawaii or Cairns,.Australia,. on the Great Barrier Reef. International Sports Specialists, Inc. works hard to keep the cost of the trip as low as possible. We have developed some fund raising programs and ideas to assist you in raising the money for the trip. If you are willing to make the effort, and use our fund raising programs and ideas; as well as your own, you should be able to raise the funds necessary regardless of your circumstances. In order for you to receive further information and details about the trip, you must first fill out the enclosed information postcard and check the "YF,S" box. After completing the postcard, drop it off at your local post office and we will send you your official Down Under Sports Packet. This packet should answer many of you questions and contains all the information you need in order to Attend the 2002 Down Under Hoops Classic. If you would like to expedite tills process you may sign up on our website at www.issi-usa.com. Congratulations once again on your selection to the Colorado team! Yours sincerely, J. Brian Pella Vice-President International Sports Specialists, Inc. P.S. If you are unable to participate on your state's-team, please complete the information card, check the"NO" box, and mail it to us so we can select an alternate to take your place. Down Under International Games Down Under Bowl Down Under Hoops Classic P.O. Box 372 Surfers Paradise, QLD 4217 Australia Ph Gt-7-5527-6799 Fax G]-7-5527-6971 Email: downunder@issi.com.au ~X1TC~~CI1~~C~TIItT CHILD ABUSE PREVENTION MONTH APRIL, 2002 ` ,. ~ WHEREAS, children are our most precious resource and our hope for the future; and WHEREAS, children are dependent upon caring and nurturing , adults to help them grow and develop in positive directions; and WHEREAS, there are 1 million confirmed cases of child abuse and neglect annually and the rate of child abuse is 10 times the rate of cancer in children; and ~ . WHEREAS, each one of these young, innocent victims of abuse will carry the scars of such trauma for life; and WHEREAS, child abuse costs our society in loss of human and business productivity; and WHEREAS, child abuse is a serious community issue that occurs in every neighborhood in America and preventing child abuse depends upon the involvement and cooperation-of all people and organizations within the state of Colorado; and WHEREAS, all citizens must work to prevent child abuse within their community by becoming aware of the problem of child abuse and its negative impacts, by working to protect children, and by giving parent the support they need to raise their children in a safe, nurturing environment; and WHEREAS, programs aimed at ending child abuse and neglect need support from all Coloradans; and ,~ WHEREAS, by providing a safe and nurturing environment four our child, free of violence, abuse and neglect, we will ensure that the children of our state will grow to full potential and will develop into contributing citizens of tomorrow; NOW, THEREFORE, I, Ludwig Kurz, Mayor of Vail, Colorado, proclaim April, 2002, as CHILD ABUSE PREVENTION MONTH ~~ ; in Vail, Colorado, and urge all citizens to wear a blue ribbon as a symbol of their commitment to fight child abuse and neglect. IN WITNESS WHEREOF, I have hereunto set my hand and caased the official seal of :the Town of Vail to be affixed this 16th day of April, 2002. .. ATTEST: Lorelei Donaldson, Town Clerk Ludwig Kurz, Mayor t tr },, ., ~... ~ , ~.:. ,~a y a~ ~ ~a~; is ~.: .. ;@ ~ ', :a) e .~~,~x• rx; .~~~~ `~ `~y ~~~ ~~~~ ~~~ ~, :~ ; z ;;.~~~ l~. FAIR HOUSING MONTH ~~;. ,, APRIL, 2002 ~. ~~ ~ k ~.: ~~ ~ WHEREAS, the Town of Vail, Colorado is now reaffirming the ,,. commitment to freedom of choice in housing; and ' ~~> ~, 1' ~.'.~, ! ~ WHEREAS, the thirty-third anniversary of the National Fair ` l,, ,,~~ Housing Law, Title VII of the Civil Rights Act of 1968, is an occasion to ? rededicate ourselves to the commitment to Fair Housing for all citizens; and .., ~;. ., ,. .,~ : ~, ~: ~~ WHEREAS, April has traditionally beep designated as Fair Housing ..,:., ~~ ,: Month in the United States; and ,~..,~, ~,, ~~' ~ ~ .~ x WHEREAS, I urge all citizens to support and endorse the practice of a Fair Housing personally and in the marketplace, and to recognize that fit` s'~4 - discrimination that limits the rights of any of our citizens limits the rights of F~~~~. all other citizens. \ . ~ ~: y,. NbW, THEREFORE, I, Ludwi Kurz Ma or of Vail Colorado roclaim i. ~ g ~ Y ~ ~p ~~-,- ~ . ,~ ,~~ _ April, 2002, as r xK ~i, f ~ ~ ~ FAIR HOUSING MONTH ~~~' =,,~~ ` in Vail, Colorado, ~~ ~~~y a '~~~~; IN WITNESS WHEREOF, I have hereunto set my hand and caused the z:-,~;~; ~y~.,,,, o ", ~ official seal of the Town of Vail to be affixed this 16th day of April, 2002. ~,~~~ . , ~.. }~~ ~1;, ~ Ludwig Kurz, Mayor ATTEST:r~ .'.a ~ ~'~ }~,~. ~~:~~ ;~~ Lorelei Donaldson Town Clerk ~~; ,w s) ~ -.~,• f ,1~ ...G 5.2~' ~ ~ ~+J ~~~ .~ ~j. ,, ~. .5,~ s-)~ o~. ~~,1 ~^ " ;~:~ }i% ' ~ ~+i' " " .. ras ~~ RESOLUTION N0. 3 Series of 2002 A RESOLUTION DESIGNATING AN ADDITIONAL SIGNER JACQUE LOVATO AN D REMOVING SIGNER THOMAS MOORHEAD ON THE PAYROLL CHECKING ACCOUNT FOR THE TOWN OF VAIL, PERMITTED BY THE CHARTER OF THE TOWN, ITS ORDINANCES, AND THE STATUTES OF THE STATE OF COLORADO. WHEREAS, the Town has the power to designate banks or financial institutions for funds of the Town; and WHEREAS, the Town wishes to designate Jacque Lovato as a signer on this account. WHEREAS, the Town wishes to remove Thomas Moorhead as a signer on this account. NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Vail, Colorado, as follows: 1. Jacque Lovato is designated as a signer for the payroll checking account for the funds of the Town of Vail. 2. Thomas Moorhead is hereby removed as a signer for the payroll checking account for the funds of the Town of Vail. 3. This Resolution shall take effect immediately upon its passage. INTRODUCED, READ, APPROVED AND ADOPTED this 16th day of April 2002. Ludwig Kurz, Mayor ATTEST: Lorelei Donaldson, Town Clerk __ _ _ __ Mary Caster couricilCPl.doc ~. Page 1 ORDINANCE NO. 9 SERIES OF 2002 AN ORDINANCE AMENDING ORDINANCE N0.23 SERIES OF 1995, REGARDING COMPENSATION OF TOWN OFFICALS WHEREAS, it is the desire of the Town Council to eliminate adjustments in compensation which were to occur every four (4) years, commencing January 1, 2002, based on the Denver-Boulder Consumer Price Index ("CPI") NOW, THEREFORE BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: Ordinance 23, Series of 1995 is hereby amended, and 1) Section 1-5-8 of the Vail Town Code shall be amended as follows: B. Town Officials 1. Town Council: Each and every member of the town council elected in the election of council members in November 1997, and every succeeding election thereafter, shall receive, effective January 1, 1998, compensation in the amount of five- hundred dollars ($500.00) per month for each and every month during his or her term of office.~rerea€te~sen~en~;~T °~ ,^~„ , , 'LO~c~p~s~atie~s''~~«ll~e-adj=a~te~ 2. Mayor: The mayor, as .selected by the elected members of the town council, in accordance with the town charter, shall receive compensation, effective January 1, 1998, in the amount of one thousand dollars ($1,000.00) per month for each and every month during his or her term of office. Th°°°^~°r ^°mm°ri°;~„ ^~ 7°^>>^M~ , 2) If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason. held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed Ordinance No. 9, Series of 2002 Mary Caster - councilCf~l'.doc Page 2 this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. 3) The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. 4) The repeal or the repeal and reenactment of any provision of the Municipal Code of the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. 5) All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this ^ day of , 2002 and a public hearing shall be held on this Ordinance on the day of 2002, at 7:30 p.m, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Ludwig Kurz, Mayor ATTEST: Lorelei Donaldson, Town Clerk Ordinance No. 9, Series of 2002 .~ ~ ~,. - .__.,., ,_ g , ~ Mary Castel - councilGPLd©c Pa e 3'~ Town of Vail/EXOHO/Timber Ridge Associates, AGREEMENT To Maintain Employee Housing thru August 15, L.P. 2002 THIS AGREEMENT, effective April 9, 2002, is made by and between the Town of Vail, a Colorado municipal corporation (hereinafter "Town"), and EXOHO/Timber Ridge Associates, L.P., an Illinois Limited Partnership hereinafter "Associates"). RECITALS WHEREAS, Associates owns an apartment complex in the Town of Vail, located at 1280 N. Frontage Rd. West, Lots C-1 through C-5, identified as Parcel #2103-121-05--008, and known as Timber Ridge; and WHEREAS, Timber Ridge provides homes for over 500 Vail area employees; and WHEREAS, the use of Timber Ridge was previously limited by certain restrictions .contained in the zoning classification governing the property, Special Development District No. 10, that required alI occupants of units at Timber Ridge be full time employees in the Upper Eagle Valley; and WHEREAS, these restrictions limiting occupancy to full time Upper Eagle Valley employees expired in November of 2001; and WHEREAS, the Town has a critical need for employee housing; and WHEREAS, the Town has proposed to rezone Timber Ridge to the Housing (H) Zone District (§ 12-61, Vail Town Code) which would limit the use of Timber Ridge; and WHEREAS, Associates objects to the proposed rezoning as an unconstitutional restriction on the use of its property and for other reasons; and WHEREAS, by prior Agreement dated October 3, 2001, Associates agreed to retain the Timber Ridge property as employee rental residential housing through June 1, 2001 and the Town agreed to not adopt any measure rezoning or otherwise limiting the available uses for the Timber Ridge property through June 1, 2002; and MUR\57663\906091.01 WHEREAS, the parties desire the additional time for negotiations in an attempt to resolve their differences with respect to the future uses of the Timber Ridge property.. NOW, THEREFORE, in consideration of the premises herein, and other good and valuable consideration, the receipt of which is hereby acknowledged, the parties agree as follows: 1. From the date of this Agreement through and until August 15, 2002, Associates. voluntarily will retain the Timber Ridge property as employee rental residential housing in substantial conformity with the restrictions applicable to the Timber Ridge property prior to November of 2001. Associates further agrees that it will not submit any request for change of zoning or other land use entitlements prior to August 15, 2002. 2. The Town will not adopt or conduct public hearings on any measure to rezone or to otherwise limit the available uses for the Timber Ridge property before August 15, 2002. 3. The parties agree that from the date of this Agreement through August 15, 2002, they will diligently pursue negotiations in good faith in an attempt to resolve their differences with respect to the future uses of .the Timber Ridge property. 4. Nothing in this Agreement shall be interpreted to constitute an extension of the zoning restrictions on the use of the Timber Ridge property which were applicable prior to November of 2001, nor an admission or waiver by either party with respect to any matter. TOWN OF VAIL BY= Robert W. McLaurin, Town Manager ATTEST: Lorelei Donaldson, Town Clerk MUR\57663\406091.01 2 ~ • EXOHO/Timber Ridge Associates, L.P. By: MARK IV REALTY, INC., an Illinois Corporn~, General Partner ohn' ~L. Marks, President ~' STATE OF COLORADO ) ss. County of Eagle Subscribed and sworn to before me this day of , 2002, by Robert W. McLaurin, Town Manager,. Town of Vail, Colorado. WITNESS MY HAND AND OFFICIAL SEAL. Notary Public STATE OF ILLINOIS ) ss. County of Cook Subscribed and sworn to before me this ~~ day of April, 2002, by John L. Marks, President, Mark IV Realty, Inc. _.. 1~--~, - WITNESS MY HAND AND OFFICIAL SEA ,~~~ ~~' ~' Notar lam" "OFFICIAL SEAL" CLAUDIA A. LORD NOTARY PUBLIC, STATE OF ILLINOIS MY COMMISSION EXPIRES 4/9/2004 MUR\57663\406091.01 3 Monday, March 18. ~Gt)2" ~~~~~c~cre~ -- ~'~~(,~D,Z s~a~~ a • ~ ~t workers et hel bu ~n hom .Y _ g p y g es (..+~mmerce City pads down payment- my fJlike McPhee DenverPosCStaff Writer COMMERCE CITY -Officials here will do almost anything-'to keep theirgood employees, .even if that means helping them buy.a house. ~Rou'ghly 15 months ago, the city instituted its Employer Assisted Fluusing program, in which full- tAme employees can receive up to $10,000 is cash for a down pay- ment and closing. costs. The house they purchase must be in Com- merce City...: The. money is recorded as a sec- und,mortgage on the house; but it is a "forgivable"loan, meaning the city forgives a portion each ,year-until the entire amount is waped out. That usually takes six to 10 years. The amount of money each c'utployee can receive. is .based. on his or her salary and. tenure with the city. 'Phe less'an employes earns, the more ' he br' she is eligible to re- ceive. For example, someohe earn- ing less than $40;000' can receive up to $10,000 or 5 percent of the purchase price, whichever is less. At $40,000 to $60,000, an em- ployee canget $8,000 or 4 percent; employees carping more than $60,000 can receive $6,000 or 3 percent. Ken Taylor a^ inlurmation- systems employee, didn't hesitate to take advantage of the pro- gram. He applied last year, as soohas he had six months at his job. In December, the city gave him a little more than $9,000 to use for a down payment and clos- ing costs on a $152,000 house he bought with his girlfriend in Pon- tiac Estates. "I could have done it on my own, but this just made it so much easier," he said. "The city helped make the whole process rather painless." Greg Cato~t, assistant to the city .manager and the person re- sponsible for'develaping the;pro- gram, said the purpose of the pro- gram is to reduce employee turnover, which can be very ex- pensive. Commerce City is unusual in that it is the opposite of a bedroom community; it has far more jobs than residential units. But recent developments approved by the. city will add up to 24,000 housipg units over the next 10"years. Now the city is working to bring its employees into town to-, live. The City Council in January 2001 set aside $150,000 to fund the home-purchase program, 'which has been a success,"they say: So far, six employees have taken ad- vantage of it and two more have submitted applications. They in- clude apolice officer and a .build- ing inspector. Tony Hernandez, regional direc- tor of Fannie Mae, a private fi- nancial firm that buys mortgages from lenders and sells them on the' secondary market to investors, said employers in the metro area spend an average of $10,000 to- $13,000 on a new employee. Costs inclr~de advertising, interviewing, hiring, relocation, training and the time to become productive, said Hernandez, who helped Commerce City shape its program, as well as one for Summit°County and a ~ number of private companies he declined to name. "But it'also was` established to help our employees become home- owners in our community,"Caton said. "That's becoming more and more difficult with rising prices for homes. "We .think this program. has been very successful for u§," Ca- ton said. "It has helped morale and has improved the loyalty among our employees. It's also been a .big factor in boosting employee self-' esteem and pride." The Denver Post /Karl Gehring Ken Taylor. and Sherry Johnson got a $9,000 `forgivable' {oan from Commerce City. through a program for city employees. MEMORANDUM TO: Vail Town Council FROM: Bob McLaurin, Town Manager RE: Town Manager's Report DATE: April 16, 2002 Fourth of July Holiday We have begun planning for the July Fourth holiday. As part of our planning, we have been discussing this matter with the Vail Chamber and Business Association (VCBA). The VCBA has appointed a subcommittee to explore how we might improve implementation of the council's public safety policy, i.e., curfew and Special Event District. Specifically, the VCBA is exploring how we might address the 18 to 21 year old group, as well as alternate entertainment options for teens under 17. It is my expectation that the VCBA will be prepared to address the Council on this issue in early May. American Sweeping Contract We have contracted with the Great American Sweeping Corporation to sweep the entire town over the next 2 weeks. This is the second year which we have attempted to implemeint a comprehensive sweeping of the town at the end of the season. We believe this is a cost effective method to get ready for summer and to minimize wear and tear on our equipment. The estimated cost is $10,000, which is being funded from the Public Works budget. You have previously been forwarded the sweeping calendar through a-mail. Leading Ski Resorts Of The World About thirty days ago, staff had brought forward a request from Vail Resorts, via the Vail Valley Chamber and Tourism Bureau (WCTB), about entering into a relationship with an organization called Leading Ski Resorts of the World, and composed of: Val Gardena, Italy; Bariloche, Argentina; Queenstown, New Zealand; and Sapporo, Japan. As a condition, the organization would place its individual ski resort brochures in the town's information centers, and in turn, would invite Vail Resarts to place VAIL SPECIFIC brochures in their information centers. The question had been asked about the nature of the overseas advertising, and because this is a relationship specifically between Vail and the "Leading Ski .Resorts of the World" organization, only Vail would be advertised. In the past, Greg, Ludwig, and Dick were in favor with the rest of Council waiting to hear about the Vail only advertising. Please provide staff with direction. Nature Center Bridge Site Resource Management Construction will be completing the final grading and walk reconstruction for the Nature Center Bridge beginning Thursday April 11th. The bridge and walk to Vail Valley Drive will be closed from April 11th to April 18th for the grading and concrete work. Please use the Manor Vail Bridge as an alternate route. If you have any questions regarding this project please call Tom Kassmel at 479-2169. Discussion of Ice Dome We are in the process of removing the ice dome from the driving range at the Vail Golf Course. As you are aware, the original conditional use permit was valid for two years, which coincides with the removal of the ice dome. The Council needs to decide in the near future how you wish to proceed on this issue. If you wish to continue to utilize this site for public skating, it will be necessary to obtain the necessary permits. As you are aware, this issue has been litigated and if we move forward this litigation will likely continue. Matt and Russ will be prepared to discuss the procedural requirements when we discuss this matter. Please advise me of a time you would like me schedule this for a work session discussion. UPCOMING ITEMS: May 7, 2002, Work Session Strategic Planning: -Community Facilities • Discuss town's role and prioritize VLMDAC -Interviews of applicants for 5 vacancies VLMDAB -fire wall discussion Sweet Basil patio covering discussion May 7, 2002, Evening Meeting Intermountain Connection Study Update VLMDAC Appointments Ord. #4, Rezoning Criteria, 2"d reading Ord. #5, Amendment to SDD#35, 2"d reading Ord. #6, Off-Site Advertising, 1St reading Ord. #7, Commission on Special Events, 2"d reading Ord. #8, Amendment to SDD #28 (Christiania), 2"d reading Ord. #9, Repealing CPI Index, 2"d reading May 21, 2002, Work Session Strategic Planning: -Parking • 500-600 new spaces should be the responsibility of VRI • New spaces should be developed in conjunction w/LionsHead redevelopment • Develop "shopper's" parking plan • Revenue Issue #5: Fire Services June 4, 2002, Work Session Strategic Planning: - I-70 impact: the biggest issue over which we have the least control: concentrate on what we CAN control. • Short term vs. long term • Monorail June 18. 2002, Work Session Strategic Planning: Keep a close eye on private and redevelopment projects. July 2, 2002, Work Session Strategic Planning: Continue development of relationships not .only with VRI but w/other constituency groups. • Set up meeting(s) Wednesday, April 10, 2002 -Page'B13 THE VAII DAILY 970.949.0555/valdaily,corrf. R e ort. 1 400 p alcohol death a year at cone es g By Ken Guggenheim AP WRrrER WASHINGTON. - A study showing 1,400 college students are killed each year in alcohol- related .accidents should- change the views of people who see drinking on campus as little more than a rite of passage, researchers and university officials said Tuesday. The federally appointed task force Ghat issued the report plans to: distribute the study to college presidents, along with findings about which anti-drinking strate- gies work and which don't. .General campaigns warning of the dangers of alcohol have not been effective, researchers said. They said it is better to each stu- dents to resist peer pressure, show them how alcohol may interfere with academic goals and strictly .enforce minimum age laws. Task force members stressed a need for colleges and communi- ties to work ogether to fight what they. called the "culture of drink- ing" at U.S. colleges. "All you have to do is look at a couple of cable television chan- nels who cover spring break -where endless -groups of drunken students get up and say `I'm hav- ing. the greatest. time here' and. fhen you recognize on the"basis of these statistics what the fallout of the great time.is," said the Rev. Edward A. Malloy, president of the University of Notre Dame and the task force co-chairman. The study by the Task Force on College :Drinking estimated that drinking by college students contributes to 500;000 injuries and 70,000 cases of sexual assault or date rape: Also, 400',000 stu- dents between 18 and 24 years old reported having had unpro- tectedsex as aresult of drinking. Motor vehicle fatalities were the most common form of deaths caused by alcohol. The statistics included college students killed in car accidents: if the students had alcohol in their blood,..even if the level,was below the legal limit, ..Students who died in other alcohol-related accidents, such as falls and drownings, were included. Those who_ died as a result of .homicides ,or suicides were not. "This study provides alarming evidence of the devastating impact that college .alcohol abuse is having on students, campuses and communities," -said Education Secretary Rod Paige. "The statistics .are sobering .- and we must work to change the culture of acceptance of high-risk behavior as a rite of passage." ~` -' KATHLEEN ~1. WALTZ id ~u ~ 0~~~~~0 ent ' PubisherandPres TIiv10THY A. FRANKLIN Se~t~ne~ Eciirornrul VicePre~ident FOUNDED 1 c~ i 6 ELAINE C. KRANIER :~lunngirrg Editor JANE E. HE_a1.Y Editorial Page >;ditor b1Aiti'NI\G PYNN Puylic Editor Double talk Our position: Daytona Beach needs to stop sending mixed .signals on spring break. aytona Beach needs to make up its mind. Does it want spring break or not? The local leadership is speaking out of both sides of its mouth on spring break, the annual college party ritual that once again has be- come ashowcase for irresponsible behavior, drunkenness, public nudi- tyand other lewd conduct. In one breath, local leaders com- plain about the problems -the worst in more than 10 years. But in the next breath, they say the local economy, which depends on tour- ism, needs the spring-break busi- ness. This is not a new issue for Dayto- na Beach. After the 1989 spring break. when the event degenerated into a nearly out-of-control beer blast, the local leadership got tough with azero-tolerance policy to stop drunkenness on the streets and beaches -the root cause for many of spring break's problems. Yet this year, instead of making arrests on the spot, police are giving a break to those 21 and older who are caught drinlflng alcohol in pub- lic. Underage drinkers are arrested on the spot, but those older than 21 are told to pour their alcohol on the ground and warned that the next time they will be arrested. The po- lice rationale? Some breakers come from communities that allow public drinking, and so those young people may not know that such behavior is forbidden in Daytona Beach. But ig- norance or the law is hardly a valid excuse. If Daytona Beach really wants to get rid of spring break. why cut the breakers any slack? Police certainly have the authority to arrest public drinkers without any special cvam- ing. Getting tough would send an unmistakable message to college campuses throughout the nation that Daytona Beach no longer wants to be the spring-break capital. ff the breakers want to drink themsehes into oblivion and behave outra- geously, then they should go else- where. What's more, if local officials are serious about getting rid of spring break, why is the community spend- ing ~ 125,000 in tourist-tax money to help promote and sponsor the event? If community leaders don't want a party, then it should stop sending out invitations. Those pro- motional dollars could be redirected to bring in tourists who are less like- ly to trash hotel rooms and create a lewd spectacle on the streets. Daytona Beach never will get a firm grasp on its goal to become a top-drawer venue for conventions and family vacations if it keeps ca- tering to the spring-break crowd. Counting on a drinking binge by col- lege students is a terrible way to prop up the local economy. Fort Lauderdale dropped its sup- portfor spring break, cracked down on revelers and its tourism business has survived and thrived. Daytona Beach can do the same if its leaders can muster the political will to back up their words with actions. Rey Truc Ps ,, March 19, 2002 Mr. Joseph. Stauffer Vail Village lnii 100 E. Meadow Dr. Vail, Colorado ~ 1.657 Dear Joe: To follow up our conversation of yesterday, I have tried to provide a brief description and breakdown of the Vail Golf Course operation, the great deals we are able to offer our local citizens, and tl-e importance of the hotel and group/convention business to the operation. I have also included a discussion of tax revenues and income sources, because as you know commercial properties are taxed at a significantly higher rate than personal residences. VAIL GOLF COURSE SNAI'SI-IOT 2001 Cost of production of golf ......................................$1,500,000 (Golf operations, golf maintenance, and minimal capital repl.GCement budgets) Annual rounds played 25,000 to 30,000 ~2oo1-2s,ooo, 2ooa2s,ooo~ Cost to produce golf per round $50 to $60 (2001-$60, 2000-$52) Local sources of revenue a-~id play for 2001 120 passholders $90,000 600-700 punch cards $135,000 120 TOV passes -0- (space available) 80 VRll passes -0- (space available) (Inch-des golf course, vrd and restaurant employee play) Total 2001 revenue from all pass and punch card sales $225,000 These combined groups play a conservative minimum estimate of 60% of our total roui~ids. (15,000 used for 60% calculation purposes) [year 2000 actual was 71%] $225,000 divided by 15,000 rounds is $15 per round. Average revenue per round Ii-om local play $15 (pass-$15, punchcard-$30, employee-$0) Average subsidy below cost per round ($50) $35 Average discount from retail (`b90) $75 I know oCno other si-~~ilarly situated course that offers this good a deal to its local players, thanks in l,lrge part to our ability to give- preference on the course to hotel guests and grou~~~s. Year 2000 actual figures on play and income Ratio of annual play Resident/taxpayer 71 Guest/Group 29% Income Resident/taxpayer 18% Guest/Group 82% (income figures from local play include % of all cart and range revenue, otherwise local income is in 13%-14°4~ range) Golf reservations staff estimates that 85% of local avail~.~bility is used by 15% of group. In 2000 the average pass holder played 47 rounds. 47 times $35 is a $1,650 subsidy below our cost of production, and 47 times $75 is a $3,525 potential loss of revenue or opportunity value, depending on desirability of ro-.-nds played. Our operating budget is similar to most area golf courses, if we were a private club with G00 mer~ibers, annual dues would be $2,500 per member in order to pay costs of operation. "This is the amount charged at Singletree and Cotton Ranch. My taxes pay for the Vail Golf Course! ! ! ! Reference is made to my personal residence tax bill. Total tax for 2001 paid January, 2002 $1,284.04 Vail P&R portion $ 77.82 Colorado Statutory limitation of 10% transfer to E-rteiprise Fund makes portion allocatable to golf course and Dobson $7.75 (That should buy a me skate rental and a bag of range balls) Total Tax levy of Vail Recreation District for 2002 $1,539,518.00 ]0% maximum tl~iat may be transferred to Interprise Budget $153,951.80 From General Revenue Fund (Golf Course, Dobson and Tennis Center are Enterprise Budget) Assume that $75,000.UO could go to golf, that would pay a maximum of 5% of the golf course annual budget. However as the amlual debt service on the Dobson remodel is approximately $246,000.00, the golf course must stand on its own financially, as funds available for transfer from the General rund will be limited in years to come. T`he 2002 budget contemplates a transfer of $100,00.00 from Genera] Fund to the Enterprise Fund, with anticipated losses of $20,000 in Tennis and $80,000 foe Dobson. Since 1994 boards of the district, on which I have served, have invested over $4,200,000 in golf course improvements, ll~~e golf maintenance facility and equipment upgrades, all out of available district cash flow. Since the most the golf course has generated in annual profit during my 8 years on the board is a~~proximately $320,000, I can safely say that no golf course revenue has left the course. In fact the golf course has greatly benefitted from the 5 years of delays in the Dobson project, as capital funds that would have gone to Dobson. capital improvements have been directed to the golf course. Dobson because of the size and scope of the work could -~iot be phased and p~~iid for when cash was available, so necessary funds were borrowed with pledge against anticipated district revenue. Budget Process regarding price and tee time allocation is based upon a minimum estimate of tee times, to allow for bad weather, course condition or lack of demand, we work from x.25,000 round expectation, so we plan on a cost of $60 per round. Local play pricing is intended to return 50% of our cost or an average of $30 per round, guest tee time rates are set at 150% of our cost or $90, if the first 25,000 tee times are split 50/50 the budget requirement is reached. If we are lucky and have more than 25,000 rounds, then local play is cheaper and/or we have extra capital Cor course improvement, more than likely these additional rounds are early or late in the season, weather permitting, so more local play is probable as play is historically 80/20 during that portion of the season. In short, entire budget of the g,oll~ course is dependant upon our making approximately 12,500 tee times available to summer conventions, groups and other visitors to Vail, a benefit to the town summer ecornm~y and the funding mechanism of local discounted play, not "my landlord pays taxes so I should play for next to nothing." The economic health of the golf course and the lodging community are mutually dependant upon maintaining the availability of the golf course to convention and group plam-ing staffs of the hotels. The long standing policy of tl~-e Vail Golf Course management team in working closely with the convention and group planners of the Vail hotels and condominium projects, including the confirmed bookings ofblocks of tee times for groups up to two years in advance at not additional cost, is absolutely necessary for Vail hotels to successfully compete for the suml~~~er convention and visitor business, particulaely in the high end group ^iarl:et that is the most compelili~~c. Additionally the golf course staff provides support and professional assistance to the groups to enhance their ~~laying experience. There is reason that Keystone just completed its second golf course, and V~!il Resorts, Inc. is currently building two courses at Red Sky Ranch in Wolcott. Although I do i~ot know the exact multiplier factor of bringing in additional business into the Town of Vail, I would conservatively estimate that each $1 spent by a visitor on the Vail Golf Course would Translate into $5 spent on lodging, meals and shopping in town during their stay. A visit that rr~a_ynot have occurred if golf course access was not available to that visitor. I would like to thank you for your strong support of the VRD in its efforts to maintain the lord Park Athletic I' fields, and prevent any ch~ulge in their use to parking lots or parking structures, a battle that may again come before tl~ie community. Thank you agt~i n for your long standing and continuing support of the Vail Recreation District, its staff, employees and Board of Directors. If you have an~~ questions, Feel free to contact me at any time. Sincerely yours, Ross Davis, Jr RD/dd Z~~,e•~ ~~ ~ ~1/ i, iii ~ ~2~ /ri V~11L C(~L1~' CLUB - NU1~113L:R (.)1' t'AR'CICII'AN'I',ti 'T'otal Rounds Played in 2001 - 24,3 'I'olal Rounds I'I~iyt:d by VRD Taxpayers - 15,347 (G3%, of total round::) T'olal Rounds Played by Guests - 9,018 (37% of total round.,) 7'olal lncinne fi-ou~ VRD Taxpayers (100% pass sales, 50% range fees and 50`% earl Ices) accun~ulales for 7.3'% of the lulal Golf Rcveinie. GOLF LD. CI'~IZD SI'STEM FACTS In order to cle<n- up accusations by certain candidates for the VRD board and their supporters that the punch car-( program has been abolished to the detriment of the Vail Golfer, I offer the following obs~;rvations. 2001 10 round punch card (271 sold} cost $300.00, :r~%g. roi~uids played 8.20, avg. price paid per round $36.59 2001 5 round ~~unch card (534 sold) cost $150.00, avg. rounds played 4.09, avg. price paid per round $36.67 In response to concerns that people did not want to pay up front for rounds that may not be used, 9 hole demand, and tl-e ovcrwl~~elrning shift to the purchase of multiple 5 round punch c~u'ds indicated that ;~ pay-as-you-go LD. system may be preferable. The previous resident single ro~nrd rate of $50.00 having been replaced last season by the 5 round punch card. A system was adopted that is becomi~~k; the model for well run public, resort and daily fee courses across the country according to th~~ PGA. You have no doubt noticed its similarity to the fee structure adopted at the newly opened 13agle Ranch Golf Club. A price structure that adjusts for seasonal course conditions, course demand, and time of day was devised, revolving around the prior $30.00 per round punch card rate, with the Lll. card being issued at no cost to qualified resider-ts and property owners. By way of exan~-ple, if you play ten rounds under the new I.D. card at random times through tl-e year utilizing each available rate. Saturday, 6/9/02, 10:25, 18 holes .....................$30.00 Wednesday, 6/12/02, 3:05, 18 holes ................$25.00 Thursday, 6/13/02, 5:05, 9 holes ...... .................$1.5.00 Tuesday, '7/8/02, 1.0:15, 18 holes ...... .................$40.00 Wednesday, 7/17/02, 4:25, 9 holes ... ..................$25.00 Saturday, 7/27/02, 12:45, 18 holes ... ..................$50.00 Tuesday, 8/20/02, 11:15, 18 holes ..................... $40.00 Thursday , 9/19/02, 9:45, 18 holes ... ...................$30.00 Friday, 10/3/02, 4:05, 9 holes ........... ...................$15.00 Sunday, 10/6/02, 3:25, 181ioles...... . ....................$25.00 Total paict ..............$295.00 Average price per round.......$29.50 If you are icugal and play only twilight 18 hole rounds i» the shoulder season, you pay a total of $250.00 for 10 rounds. S nine holes rounds can cost as little as $75.00 for your ann-.-al golf adventw'es. If you want to play only during our highest demand periods, in prune tinge on weekends in July and August, you pay a total of $500.00 for 10 rounds. lwor the course of a golf season these changes arc basically revenue nculral, lbo chan3cs being dictated by considerations of fain~-ess and course demand management. This new system never charges a Vail resident LD. holder more than 50% of the high season retail green fee price, in all cases is substantially less than last years $60.00 per round cost to the VRD of producing golf, and permits truly economical play for the Vail resident willing to play in the lower demands periods. I ask your continued support in trying to establish a system under which all Vail residents can access their golf course on an economical, fair and eduitable basis. Naturally these are my personal observations based on S years of service on the board, and are not intended to reflect t(ic official positions or opinions of the other members of the board of directors or staff of the Vail Recreation. District Ross Davis, Jr. Vail, Colorado 4kr 5l`M ~ r~£ ~~~ ~, ~~ n .+ ~'~:. ~;{ ~4 J "`t ~: °" ."+[~ ,1 ,~ °.•~ i~ ;J v 1 4 i. d.~ ~~'t ~ `~I ry~'~~+~-~ • ~ ~ Gam! ~ r,-~. ~ ~-. ~ .'try y~~+,*~~~{'~'"4.'1~7k ~i+ t w~ ~ ~.,1.~.+....k~'. ,. ~ ~~ ~~t~. I k~~I 1 I^~ r }',t ~. I.v. a~ .'~~ ~. wY~~_.. 't'~Ti,~ { -~°`F~~~~~^'", ~3 `~•~• .~~r a ~~i -~» P,~~ ~~°~{~. f M }- i 4 ,.. 11,_, 7~,!h Sr i~~ i.~1 ry_ .~.ly r s + 1 ~ 7J ^~ ` ~ 1 w 1 ~ 1 ( i ti 1 ~~~~ ! .~`~ 1 4 ~a 1~..L1~.~~.~.,laa!!A. il#7l~ ~P t ~_ ~ ~I_. i I 1 ~ I ~ a .1, ~ ~ 4* ~ I I ^i~'.~'x !'I~ < ~.~rS-+ t.°"~1 ~ / iK r y`. '1' i- +. i.. rf[ w. I m ~i~ty~yf`. rt+ Ir 1 r .~ itr r i i~~ r I A' t x'4•!''4.! I~ ~-+l /.,a.1,.1 v~.,i.l~~.l.~.,ll." , ~~ try. ~ ~m~~ ~,~r ~ ~ ~A{ ~~F~ir, .~.,~.k r/~1,.. 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S t fig. ~ ~~~r`f~~~i _~ ~ `{a r~3,.n~1 ,,,y' .?,r. ~ }.'3 1ri !`.Uli r14t4d I!7 _ .t 1. 7 `, RANDY HOUSEMAN -GENERAL MANAGER/DIRECTOR Uf GOLF SEAN I(iLEY - HEAD GOLF P110FE5510NAt Apri 1 _, 2002 SHED NO TCARS F(~IZ YOUR LOCAL GOLF CLUB The upcoming electioi: of the Vail Recreation District has been marred by the claims and representations of some: candidates and their supporters, that they are fighting to preserve "rights" of the Vail Gc~+f Club Association members groups. The four clubs at the Vail Golf Club, Men, Women, S,,-nior Men and Senior Women Golf Clubs are the most privileged and highly subsidized user groups in the Vail Recreation District, despite the affluence and age of the average member. Each of the four Vail clubs has events weekly from opening of the course until June 30 and Sept 1 to close, with two events in each July and August. Historically this is the same number of events that the Men's club has held since my election in ~199~t, and had not changed in the years immediately prior to my election. At the time of my election the Women's club contended that they were entitled to the same number of tee times as the meil rather than the saiue number of events, entitling them to more events because they had fewer members. The Women's club is now treated equally with the other three clubs, with the Men's club historical usage being the standard. At the time of my election in 1994 the Senior 1VIen's club was two tee times (8 players) Monday morning and there was no separate Senior Women's club, these both grew rapidly in popularity with the play reaching current levels, which are strictly equal in weekly events between the clubs. (Although sometimes events arc moved to accommodate oilier play demands, they equalize by the end of the season) Senior Women and Senior Men play Monday 8:00 to 12:00 (96 tee times), Women play Wednesday 8:00 to 10:25 and Men play 10:35 to 1:55 (144 tee times). The desire to play in the morning has been accommodated despite the opportunity cost to the course in the usability to sell these prime tee times, if you do not belong to the clubs you do not have the opportunity to benefit from this privilege of ma",sing regular monling tee times. The VRD requires only that club membership be open and that VIZD members be permitted to play before guests are invited. Until the advent of this years Cagy:; County Resident rates, only club guests were able to recei~~e discounted play, no other Vail residents or taxpayers were able to bring guests at discount prices. During high season Tune l5 to Sept 15, each club has approximately 8 events, and to host each week of events the Vail Golf Club forgoes the opportunity to make approximately $18,000 to $20,000 (240 tee times) in group and tolu-ist play revenue. Tl-is is the difference iiom the retail value of the morning tee times and related income if sold to i- convention group vs. the highly disco~uited club play. This annual subsidy could be as -uuch as $ 150,000, but is figured i-ito the budget as a component of local play, and is supported by the board as an enhancement of the local's golf experience and a benefit to our local players. Sin-ply moving all group play to the afternoon, commencing at noon, could increase course rever~~.-c by half that amount or $75,000. Any increase in the number of high season events not Duly costs the course revenue, but has a greater impact on the Vail summer economy as the multiplier effect of the rounds played by groups and tourists at full cost is lost. 1 estimate that cash $1 spent in greens fees by ~- co--vcntion guest or tourist player multiplies to $5 spent on rooms, meals and shopping in the Town of Vail. Randy Houseman and Sean Riley our PGA golf professionals have initiated a plan this year under which they and their assistant professionals have undertaken management and scheduling of all of the club events. A single coordinated master schedule is set prior to the commencement of the season, with a goal of insuring equality between the clubs. The equality of all dribs is assured by having a professional assigned to each club, who meets with the other staff members to schedule and plan events, including format, scoring, handicaps and dispute resolution, the clubs continue to determine their social events, but professionals handle event related matters. The former system of giving a free season pass to each club president did not provide uniform communication and coordination, and tended to lead to competition between the clubs and friction with staff. Golf chub privileges are highly subsidized programs with preferential tee times provided by the Vail Golf Club for the benefit of our local players. My experience oil the VRll board has been that the people wl~io complain the loudest turn out to be the ones fighting to retain or expand the highest level of subsidy and privileges at the taxpayers expense. The members of these clubs are the most enthusiastic and loyal users of our facility, and as a result tend to play far more rounds on a season pass than others, and thus receive a substantially higher per round subsidy than non club participants. Sometimes they tend to forget that the Vail Golf Course is owned equally by all of the citizens and taxpayers of Vail, and that your ownership does no increase exponentially with the number of hours you spend oii the driving range, hitting highly subsidized range balls, and reminiscing about the good old days. Any attempt by a mobilized group to influence priorities or historical budget allocations of money or usage, be it golf or ice time, simply acts to cut t1~lemselves a bigger piece of the district pie, at the expense of other groups without the ability to influence voting patterns. The cost of increased club play or privileges will be born by less politically motivated user groups, primarily one that is much sl~iorter, cuter and trot old enough to vote. Thank you for your supt~ort in our efforts to balance the conflicting demands on the resources of the district. 1 always say that since you can never make everyone happy, you are doing your job when everyone is equally mad at your decision. Naturally these are my lsersonal opinions and observations based on 8 years of service, and do not represent the official position of the district or the other members of the board of the Vail Recreation District. Ross Davis, Jr. Vail, Colorado ~s ~. - w .~ `;1 .% ~:. ;?%-4 a-ttv~-~ ~--~-:rsr~c ~-~• c :r...:..~ cs-i~`~. 6 - L4 ~F'._r>.~~ ~, ~ . 2 Vail ~~'~ P~~ Chamber & ~_ Business • ~ Association 241 South Frontage Road East Suite 2 phone: 970-477-0075 Vail, Colorado 81657 fax: 970-477-0079 email: vcbaC~vail.net Vail Town Council 75 S. Frontage Road Vail, Colorado 81657 April 19, 2001 Dear Vail Town Council, VJe must begin by saying the Vail Chamber c4z Business Association is appreciative of the amount of work that event organizers put into Special Event production and recognize the value of the events in our town. We will continue to endorse Special Events within the core of Vail Village and Lionshead as we believe that Special Events add to the vitality of the Vail community and enhance our' guests' overall experience. This document serves as an interim solution to a problem which arises only a small percentage of the time when Special Events are held in Vail. The longterm solution and ultimate goal of all interested parties relating to Special Events is the development of a permanent area for events to occur, including staging and expo areas at the base of the Vista Bann in Vail Village or Gondola in Lionshead. We implore you to continue to seek solutions to this situation which while cun•ently « problem, could ultimately become one of Vail's greatest assets. In the meantime, while we recognize that each Special Event will mgt benef t each merchant, our objective is to ensure that no Special Events unduly harm any indi~•idual merchant. It is with that spirit that we undertook the development of the following document. After many meetings, much deliberation and controversy, the Special Events Guidelines have been agreed upon by the parties involved. All details have been agreed upon and spelled out within with the exception of the procedure by which appeals are reviewed. At the suggestion of Bill Jer_sen, in one of the many brainstorming sessions that surrounded this project, the Town of Vaii Council will. serve. as the arbitrators in thc~ appeal process when an event promoter and merchant when an agreement cannot be reached. •. ~' The Town Council will function not as the council per se, but rather in the same fashion as it does when serving as the Marketing Board or Housing Authority Board, under the guise of the Special Events Arbitration Board. While Bill's suggestion was that the dissatisfied merchant's appeal must be over ruled unanimously for the controversial event component to continue, it was suggested by Sybil Navas that a more realistic and comfortable goal would be a 6 - 1 majority to override the merchant's appeal. The intent of all parties is that all seven council members must have input, as each council member's input is ever so important in this process. That is why we request your assistance in developing a method, by which each council member, or in this case Arbitration Board Member, can be polled and a consensus reached. The hearing need not occur in conjunction with Town Council meetings and the final decision could be disseminated via email, phone or fax. To facilitate the above mentioned. processes as well as the enforcement of current Town event statues, we support the hiring of Special Events Coordinator by the Town of Vail. In addition to ensuring Event Promoter compliance with the town's restrictions during the entire permitted event, the Coordinator would also supervise the collection of TOV sales tax. One last thought, while these are the guidelines set by and adhered to the event promoters mentioned herein, these guidelines also apply to any other event promoters who execute events within the Town of Vail. Thank you for your support of the Vail Chamber & Business Association, as well asy.~r~continued support of Special Events in our community. Vail Chamber & Business Association Vail Chamber & Business Association 241 South Frontage Road East Suite 2 Vail, Colorado 81657 phone: 970-477-0075 fax: 970-477-0079 email: vcbaC~vail.net Vail Special Event Guidelines 1. Sponsors not selling or giving away product within the core of the Village, Lionshead or at the base of the Vista Bahn will not be subject to approval by the VCBA. 2. The Special Events Permit Process will include the following questions: - Does the Event Promoter hold the merchandise rights to the event? If not, who does? - Will the merchandise product be offered to local merchants? If so, merchandise shall be sold at a minimum of keystone throughout the entirety of the event. 3. Merchants and promoters will agree to specific locations for booths to be set up in the Village core and Lionshead areas. These locations will be utilized similarly to the current plan for car placements. A booth map, including dimensions and heights, will be a part of the Special Events permit that each promoter shall complete. Placement of all objects (to include tents, displays, booths, vehicles, etc.) shall not block existing merchant pedestrian access or abut display windows. 4. Locations for stage set ups will be studied and approved by the Town of Vail, VCBA and event promoters in conjunction with the Special Event Process review. Sponsors/Event promoters may sell or give-a-way a product only with the permission of the Town of Vail. The Town shall notify the VCBA of the pending application to sell. or give-a-way any product affectingthe Special Product Merchants. The intent is to eliminate the potential for hit and run vendors disguised as small dollar sponsors. The VCBA will be responsible for contacting the affected parties and facilitating a solution, if one is required. If a solution cannot be reached, the affected merchant has the right to appeal to the Vail Town Council through the VCBA. The Event promoter or sponsor must receive a 6 -1 vote of council support to proceed after an appeal has been filed. This vote may be exercised by proxy at the council level. 6. Specific Product Merchants are businesses which are dependant on the sale of one type of product for a majority of their gross sales. Sponsors/Event promoters may not sell or give. away product that impacts Specific Product Merchants without the expressed permission of the impacted business. Product give-a-ways shall be provided in sample size. portions unless otherwise agreed upon with the Specific Product Merchant. Sample size portions for beverages must be no more than 4oz and served in no larger than a 4oz container unless otherwise agreed upon with the Specific Product Merchant. Examples of items which represent the Specific Product Merchant, include eyewear, ice cream, coffee and t- shirts (with the exception of event t-shirts). This list will be reviewed at the end of 2002 unless otherwise agreed to by the VCBA, Town of Vail and special event promoters. 7. Special events promoters will be required to have refuse removal accomplished before the beginning of business of the day following the event. Vendor pick up and drop off shall be accomplished to conform with existing traffic regulations. Vendors must comply with operating during the full hours of the event. Set up and tear down must be completed within that framework. ~- _, . 8. 'Temporary outside vendors will never be allowed in Vail outside of a Special Event, Street Artisan or Street Entertainers permit. 9. We support the hiring of Special Events Coordinator by the Town of Vail to ensure event compliance with the town's restrictions during the entire permitted event, from set-up through clean-up, including the collection of TOV sales tax. It is unfair to expect individual merchants to act as impromptu Code Enforcement Officers when event . participants block doors with exhibits, set up larger displays than agreed, or in places other than agreed, fail to enforce limits on liquor licenses, or abandon event refuse for days after the event is over. 10. The long term solution and ultimate goal of all interested parties relating to Special Events is the development of a permanent area for events to occur, including staging and expo areas at the base of the Vista Bahn in Vail Village or Gondola in Lionshead. 11. While these guidelines have been agreed to by the signing parties, they aze by no means limited to governing only these parties' activities. As other event promoters make application to the Town of Vail, they too, will be subject to these guidelines. Kaye F Date Vail Chamber & Business Association Herb Heneman Date Highline Sports Group ~' ~~ ~© Ceil Foltz Date Vail Valley Fo tion Joel Health Date Vail Valley Tourism & Convention Bureau 7. Special events promoters will be required to have refuse removal accomplished before the beginning of business of the day following the event. Vendor pick up and drop off shall be accomplished to conform with existing traffic regulations. Vendors must comply with operating during the full hours of the event. Set up and tear down must be completed within that framework. 8. Temporary outside vendors will never be allowed in Vail outside of a Special Event, Street Artisan or Street Entertainers permit.. 9. We support the hiring of Special Events Coordinator by the Town of Vail to ensure event compliance with the town's restrictions during the entire permitted event, from set-up through clean-up, including the collection of TOV sales tax. It is unfair to expect individual merchants to act as impromptu Code Enforcement Officers when event participants block doors with exhibits, set up larger displays than agreed, or in places other than agreed, fail to enforce limits on liquor licenses, or abandon event refuse for ~, days after the event is over. 10. The long term solution and ultimate goal of all interested parties relating to Special Events is the development of a permanent area for events to occur, including staging and expo areas at the base of the Vista Bahn in Vail Village or Gondola in Lionshead. 11. While these guidelines have been agreed to by the signing parties, they are by no means limited to governing only these parties' activities. As other event promoters make application to the Town of Vail, they too, will be subject to these guidelines. Kaye Ferry Date. Vail Chamber & Business Association Scott McCormick Date Highline Sports Group Date ,- ~ y/y 2~ Date Tourism & Convention Bureau Ceil Foltz Vail Valley Foundation _.v. ~,,,. ~~~vrailvw, iiv~.~ aiu ~+io ooau~ r+rn-ia-ui ci:ac~ rHl7t o/~ ' Apr=18-Y001 Ott4dpm Fran-UAII CHAI~6ER AND BUSINESS ASSOCIATION AS 8704770019 1-777 P.003/008 F-290... ~• Special cvr[t[s promoters will be required to bave retiree removal accornplislted before the begirming of business of the day following the event. Vendor picl• up and drop off shall br accotnplisl~d to cottfornn with existing traffic regulations. Vendors must comply with aperatins during the full hours of the event. Set up and tear down must be completed within that framework. $. Temporary outside vendors will never be allowed in Vail outside of a Spzcial Event, Strzet Am3an or Strte~t Entzrtaiutrs ptrtait. 9. We support the hiring of Speeiai Events Coordinator by the Town of Vail to insure event compliarue with the town's restrictions during the entire permitted event, &orn set-up th=oLgh clean-up, including the collection of TOV sales tax. Ir is unfaix to expect individual merchants to act as impromptu Codr Fatforcement Officers when event patticipanu block doors with zxhibiu, ~[ up larser displays Than agreed, or in places ocher than agt~eed, fail to enforce limits on liquor licenses, or abandon event refuse for days after the event is over. 10. The long tcim solution and ultimate goal of all interested panics relating to Sptcisl Events is the development of a,permanem area for events to occw, iruludittg staffing and expo area, at the bar of the Vista Bahn in Vail Village or Gondola in Lionshead. i l ..While these guidelines have been agtaed w by the signing parties, they are by no tnrans limited to govrttung only these panic,' activitie3. As other event pmmotris make application to the Town of Vail, they too, will be subject to these guidelines. Kaye Ferry Date Vail Chamber ~'t Busixtass Association < `"y i.~ oZ0 O / Scott McCormick Date Highline Sports r b ~n-lertawl~,ent, Sic . Cei] Foltz Date Vail Valley Foundation Joel Health Date Vail Valley Touri,~ttt & Convention Burzau ..~' ~ r ATT: Vail Town Council From: Vail Chamber & Business Association Date: June 2~, ?001 Re: Vail Special Events Guidelines The following document was signed and submitted to Town Council on Tuesday, April 24, ?001. Unfortunately, at the Council Meeting on that date, item #S in the document came up for discussion and to this date is still unresolved. The direction of the Special Event Producers in Vail as well as the VCBA was to asl: that Town Council serve as an Arbitration Board for conflicts and appeals. Greg Moffet suggested rather than the entire Council, only three members serve as the Arbitration Board. Then Town of Vail Attorney Tom Moorhead indicated that he thought that this was outside of the Town Council's duties which would remove them from the legal coverage provided to Council Members through the Town of Vail. The committee which developed this document suggests that we return to the original solution and have the Town Council. serve as the Arbitration Board for disputes. In order to get thins completed aad in place, the group is willing to agree to a majority vote to settle disputes. As we indicated in 1Vlay, we would hope that this appeal process will never have to be implemented as the doctnnent itself covers most matters. It will only be under the most unusual circumstances that the Council will be called upon to serve in this capacity. In the absence of this appeals process as listed in #5 of the Special Events Document Guidelines, if a problem were to arise, there is no recot-rse for either the event promoter nor the merchant involved. Therefore, this last issue must be settled soon. Many hours were spent developing these guidelines. Everyone who worked on the document wishes to see the project completed and implemented so that as issues arise they may be resolved quickly and in the best interest of all involved. No one who served for nearly siX months in order to develop the document IZas any desire or time to participate in further resolutions of this issue and prefer to defer to the original suggestions with the modification on the vote. Thank you for taking time to reconsider using the Town Cotmcil as the Arbitration Board for the Special Events Guidelines. To: Bob IYIacLattrin From: Kaye Ferry Date: June 27, ?001 Re: Special Event Process It was our understanding that in accordance with the Special Event Review Process, a map would be created a map for object placement (i.e stages, cars, booths, etc.) within the To~~n of Vail. ~liile the Special Events Guidelines have been in place since April ?=1, we have yet to see this map and are curious. as to the progress that has been made. Please advise me as to when I may expect this crucial part of the Special Events process. In addition, I'd like to confirm that the document that was created to serve as Special Event Guidelines is indeed being distributed to all Special Event Producers, especially, those who are not from Vail and who were not involved in the developed of the document. Thalik you for your continued support. I look forward to reviewing the Object Placement Nlap. cc: Pam Brandmeyer Lorelei Donaldson Vail Town Colulcil MEMORANDUM TO: Vail Town Council FROM: Bob McLaurin, Town Manager DATE: April 11, 2002 RE: CRITICAL STRATEGIES: HOUSING I believe there are 2 items that need additional discussion. The first is the employee generation ordinance and the second is the Berry Creek housing project. At the meeting on Tuesday, Nina Timm and I will be prepared to discuss these items in detail. Attached to this memo is a brief update from Nina regarding the Berry Creek housing. If you have questions or need additional information over the weekend, please feel free to calf me at 476-7388. Attachment Bob McLaurin - 4-10 update.doc Page 1 Berry Creek 5`'' Update - Through an agreement between Eagle County and the Eagle County School District the site for affordable housing has grown from l6 acres to 31 acres. The number of proposed units has gone from approximately 160 to 285. - Eagle County signed a Development Agreement with ASW (Auerbach Southwest, Inc.) on March _, 2002. The Development Agreement outlines the responsibilities of both ASW and Eagle County. As the development will not go through the Town review process the Town does not have a role in this. An IGA needs to be implemented between the County and the Town to define roles going forward. - Eagle County Commissioners approved the overall PUD for Berry Creek 5`" - It appears that construction on the overall infrastructure will begin this summer and construction of the first phase of housing will begin shortly thereafter. The schedule currently shows units being available for occupancy next spring. - Staff for Eagle County and the Town of Vail has worked on drafts of Employee Housing Guidelines and a Master Deed Restriction based on what the Town currently uses for its deed-restricted employee housing. As elected officials have not discussed these they have not been given to the Developer. (Bob, I can provide you the draft versions that David Carter and l discussed. This may be as good as time as any to talk about them.) Next Steps - Determine how the units at Berry Creek 5`" are to be divided between the County and the Town of Vail - Determine the priority system for awarding the Town units - Determine Town "musts" for the Deed Restriction and Employee Housing Guidelines - Determine how the Town would like to use the proceeds it will receive from the sale of its units - there is 3% from the sale of each unit to go to either the Town or the County - .this may be used to lower the purchase price or may be retained for some other use - Determine if the Housing Authority should have a role in the process - Arrange a meeting between Council or its representative with Eagle County Commissioners or its representative to clarify these points Bob McLaurin - 4-10 update.doc Page 1 °i __ ', Berry Creek 5`'' Update - Through an agreement between Eagle County and the Eagle County School District the site for affordable housing has grown from 16 acres to 31 acres. The number of proposed units has gone from approximately ] 60 to 285. - Eagle County signed a Development Agreement with ASW (Auerbach Southwest, ~, Inc.) on March _, 2002. The Development Agreement outlines the responsibilities of both ASW and Eagle County.. As the development will not go through the Town ' review process the Town does not have a role in this. An IGA needs to be implemented between the County and the Town to define roles going forward. - Eagle County Commissioners approved the overall PUD for Berry Creek 5"' - It appears that construction on the overall infrastructure will begin this summer and ' construction of the first phase of housing will begin shortly thereafter. The schedule currently shows units being available for occupancy next spring. - Staff for Eagle County and the Town of Vail has worked on drafts of Employee Housing Guidelines and a Master Deed Restriction based on what the Town currently uses for its deed-restricted employee housing. As elected officials have not discussed these they have not been given to the Developer. (Bob, I can provide you the draft versions that David Carter and I discussed. This may be as good as time as any to talk about them.) Next Steps - Determine how the units at Berry Creek S"' are to be divided between the County and the Town of Vail - Determine the priority system for awarding the Town units - Determine Town "musts" for the Deed Restriction and Employee Housing Guidelines - Determine how the Town would like to use the proceeds it will receive from the sale of its units -there is 3% from the sale of each unit to go to either the Town or the County ', -this may be used to lower the purchase price or may be retained for E. ~, some other use - Determine if the Housing Authority should have a role in the process ', - Arrange a meeting between Council or its representative with Eagle County Commissioners or its representative to clarify these points MEMORANDUM TO: Vail Town Council FROM: Bob McLaurin. DATE: April 11, 2002 RE: TIMBER RIDGE Attached to this memo is an agreement with John Marks, owner of the Timber Ridge project. Last fall we entered into a standstill agreement with Mr. Marks in order to preserve the employee housing on the site. The expiration date of the standstill agreement is May 31, 2002. During the time frame of the current agreement, we executed the agreement, we have been working with Mr. Marks to develop a redevelopment plan that will provide the financial. returns necessary to the owner and would also keep the property as employee housing. We continue to negotiate with Mr. Marks on this project. Because of the time requirements, we have negotiated an extension of the standstill agreement. As indicated in the agreement, the expiration date is August 15, 2002. We are recommending that the Council, if this agreement is in order, give us more time to develop a solution that will work for both parties, thus avoiding. litigation and uncertainty with respect to this property. Attachment