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Home My WebLink About2002-04-16 Support Documentation Town Council Work SessionVAIL TOWN COUNCIL AMENDED AGENDA WORK SESSION Tuesday, April 16, 2002 1:00 P.M. NOTE: Times of items are approximate, subject to change, and cannot be relied. upon to determine at what time Council will consider an item. REGULAR QUARTERLY MEETING OF THE VAIL RECREATION DISTRICT (VRD). (1 HR.) - Dobson Ice Arena - Gymnastics/Multi Use Facility 1. ITEM/TOPIC: Critical Strategies: Housing. (1 hour) Nina Timm Bob McLaurin - Berry Creek - Employee Generation 2. Merv Lapin Moses Gonzales ITEM/TOPIC: Memorial Park/Cemetery Discussion. (15 min.) BACKGROUND RATIONALE: On March 5th, Merv Lapin appeared before Council to request that a committee be sanctioned by Council to study a site for a memorial park or cemetery. The last unsuccessful attempt at providing a local Vail cemetery occurred several years ago, and an election determined the residents in Vail would support operating and maintaining the cemetery but would not fund the capital construction of this cemetery. At the time, the location was the upper bench of Donovan Park, which has subsequently been placed in a special Charter category of Designated Open Space (Section 13.11), such designation can be changed only through an election. Council will also recall the local veteran's group has approached Council about establishing a memorial in one of the town's park areas and is still actively pursuing this idea. Staff would like direction from Council on whether this idea should be again pursued and whether public moneys should be used to fund this project. 3. ITEM/TOPIC: Visitor Center 6 Month Update. (20 min.) Frank Johnson 4. Matt Mire ITEM/TOPIC: Discussion of Ord. #7, Series of 2002, an ordinance adopting the Town of Vail Commission on Special Events ("CSE") and establishing a commission for the process of reviewing and/or facilitating public special events in the Town of Vail; and setting forth details in regard thereto. 1St reading. (15 min.) 5. DRB/PEC Report (15 min.) 6. Information Update. (5 min.) F: mcaster/agendas/tc/2002/041602ws 7. Matters from Mayor and Council. (5 min.) 8 Executive Session -Personnel Matters C.R.S. 24-6-402(4) (f) and Land Acquisition (C.R.S. 24-6-402(4)(a). (30 min.) 9. Adjournment. (4:45 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, MAY 7, 2002, BEGINNING AT 2:00 P.M. IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, MAY 7, 2002, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, MAY 21, 2002, BEGINNING AT 2:00 P.M. IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, MAY 21, 2002, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. F:mcaster/agendas/ws/040202 VAIL TOWN COUNCIL WORK SESSION Tuesday, April 16, 2002 1:00 P.M. NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. REGULAR QUARTERLY MEETING OF THE VAIL RECREATION DISTRICT (VRD). (1 HR.) 1. Nina Timm Bob McLaurin 2. Merv Lapin Moses Gonzales 3. Frank Johnson 4. Matt Mire 5. 6. 7. 8 9. Dobson Ice Arena Gymnastics/Multi Use Facility ITEM/TOPIC: Critical Strategies - Berry Creek - Employee Generation ----------------------- Housing. (1 hour) ITEM/TOPIC: Memorial Park/Cemetery Discussion. (15 min.) ITEM/TOPIC: Visitor Center 6 Month Update. (20 min.) ITEM/TOPIC: Discussion of Ord. #7, Series of 2002, an ordinance adopting the Town of Vail Commission on Special Events ("CSE") and establishing a commission for the process of reviewing and/or facilitating public special events in the Town of Vail; and setting forth details in regard thereto. 1St reading. (15 min.) DRB/PEC Report (15 min.) Information Update. (5 min.) Matters from Mayor and Council. (5 min.) Executive Session -Personnel Matters C.R.S. 24-6-402(4) (f) and Land Acquisition (C.R.S. 24-6-402(4)(a). (30 min.) Adjournment. (4:45 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNC{L REGULAR WORK SESSION WILL BE ON TUESDAY, MAY 7, 2002, BEGINNING AT 2:00 P.M. IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, MAY 7, 2002, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS F:mcaster/agendas/tc/2002/040202ws THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, MAY 21, 2002, BEGINNING AT 2:00 P.M. IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, MAY 21, 2002, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. F:mcaster/agendas/ws/040202 l~S ~ ~ t f~. b ~y 6 ;,,,~' ~lt(,~, . W l v ~ 1 _ i.~ V 700 S. Frontage Road East Vail, Colorado 81657 970.479.2279 f 970.479.2197 www.vailrec.com Bob McLauren Town Manager; Town of Vail 75 South Frontage Road East Vail, CO 81658 March 18, 2002 Re: Dobson Renovation Reimbursement VAIL GOLF CLUB 1778 Vail Vallev Drive 479.2260 f 479.2355 GOLF MAIN'T'ENANCE 1278 Vail Valley Drive 479.2262 f 479.3451 PARK MAINTENANCE 700 S. Frontage Road East 479.2457 f 479.2281 VAIL TENNIS CENTER 700 S. Frontage Road East 479.2294 f 479.2281 JOHN A. DOBSON ARENA 321 Lionshead Circle 479.2271 f 479.2267 VAIL YOUTH SERVICES 395 E. Lionshead Circle 479.2292 f 479.2835 VAIL NATURE CENTER Vail Valley Drive 479.2291 f 479.3459 MARKE'I7NG 700 S. Frontage Road East 479.2446 f 479.2197 AbULT & YOUTH SPORTS 700 S. Frontage Road East 479.2280 f 479.2281 www.sportsstandings.com Dear Bob, In accordance with the current Town of Vail (TOV; Town) and Vail Park and Recreation District (VRD; District) Lease (The Lease) dated December 21, 1993 the VRD respectfully requests reimbursement of various capital costs associated with the Dobson additions and renovations project of 2001. Specifically, section 3.B.v. of The Lease states, "The repair, maintenance, and replacement of the refrigeration system for the ice surface in the Dobson Ice Arena shall be the sole responsibility and cost of the District." Further, "The Town shall be responsible for all capital improvements including replacement of structural and non-structural components such as would be depreciable pursuant to the federal tax rules and regulations." I have provided a cost breakdown (Exhibit A) detailing the Four (4) primary components of this project. In summary they are; Ice Replacement, $870,080.00; Site work, $634,650.00; Additions and Renovations, $1,994,502.00; and ARRUP Work, $89,950. Based on the above referenced lease language the VRD is seeking reimbursement for the Site work and Additions and Renovations components of the project (TOV has paid for ARRUP) which totals $2,629,152.00. As you maybe aware the VRD issued Series 2002 Enterprise Revenue Notes totaling $3,445,000.00 to fund this project. The term of these notes is 20 years. I would offer a 20- yearpayback from the town, which could be applied towards the annual debt service requirements of the VRD. The particulars Or visit us on the web at: www.vailrec.com 700 S. Frontage Road East Vail, Colorado 81657 970.479.2279 f 970.479.2197 www.vailrec.com VAIL GOLF CLUB 1778 Vail Valley Drive 479.2260 f479.2355 GOLF MAwrENANCE 1278 Vail Valley Drive 479.2262 f 479.3451 PARK MAINTENANCE 700 S. Frontage Road East 479.2457 f 479.2281 VA1L TENMS CENTER 700 S. Frontage Road East 479.2294 f 479.2281 JOrw A. DoBSON ARENA 321 Lionshead Circle 479.2271 f 479.2267 VAILYOUTH SERVICES 395 E. Lionshead Circle 479.2292 f 479.2835 VAIL NATURE CENTER Vail Valley Drive 479.2291 f 479.3459 1VIARKErING 700 S. Frontage Road East 479.2446 f 479.2197 ADULT & YOUTH SFORrs 700 S. Frontage Road East 479.2280 f 479.2281 www.sportsstandings.com Or, visit us on the web at: www.vailrec.com could be worked out using an Intergovernmental Agreement or some other binding agreement, as both entities deem adequate. We are anxious to move forward and are available to discuss any issue at your convenience. Re -~. \, r Robert C. Trautz Chief Financial Officer Vail Recreation District Cc: Piet Pieters Enclosure: r DOBSON ARENA ADDITIONS AND RENOVATION COST BREAKDOWN Project Component Ice Replacement Refrigeration Boards Demo and Installation General Conditions & Fee ice sub-total Sitework Demo, Drainage Paving, Curbs & Retaining Walls Pedestrian Bridge Irrigation, Landscape, & Lighting General Conditions & Fee Sitework sub-total Additions and Renovations. Excavation, Foundations, Flatwork Pre-Cast, Structural Steel, Concrete Block Roofing, Zinc, & Exterior Building Locker Rooms, Office, Conf Room, Electrical General Conditions & Fee additions & renovations sub-total Arrup Work General Conditions & Fee Total Project Cost arrup sub-total Design Construction Total Fee Fee Fee $ 17,980 $ .366,500 $ 106,000 $ 325,000 $ 54,600 $ 17,980 $ 852,100 $ 870,080 $ 28,850 $ 225,000 $ 152,000 $ 28,000 $ 115,000 $ 85,800 $ 28,850 $ 605,800 $ 634,650 $ 241,370 $ 235,000 $ 250,000 $ 255,000 $ 725,232 $ 237,900 $ 241,370 $ 1,703,132 $ 1,944,502 $ 78,250 $ 11,700 $ 89,950 $ 89,950 $ .288,200 $ 3,250,982 $ 3,539,182 Exhibit A t~irs~i~ 2001 CONCERTS 1/11/2001 LYLELOVETT-CONCERT 1 /19/2001 CONCERT/DANCE 1 /26/2001 GALACTIC CONCERT 2!9/2001 CONCERT/DANCE 2/20/2001 CONCERT 2/19 - 2/20/01 STRING CHEESE INCIDENT CONCERT 3/23/2001 CONCERT/DANCE 3/30/2001 CONCERT/DANCE 8/11/2001 CONCERT/DANCE 8/31 /2001 CONCERT/DANCE 9/21/2001 CONCERT/DANCE 10/5/2001 CONCERT/DANCE 11/25/2001 CONCERT/DANCE 12/29/2001 BIG HEAD TODD AND THE MONSTERS/CONCERT 12/31 /2001 ALIEN ANT FARM TOTAL 15 CONCERTS - 2001 SPECIAL EVENTS 2/26/2001 SPECIAL OLYMPICS 3/15 - 3/16/01 VAIL VALLEY FONDATION -SPECIAL EVENT 3/25/2001 YOUTH SERVICES CARNIVAL 4/22/01 - 4/24/01 FUTURE BUSINESS LEADERS OF AMERICA -CONVENTION 10!26101 - 10/28/01 SKI SWAP (1 FREE TOV DAY) 12/27/2001 SKATING CLUB OF VAIL FIGURE SKATING SHOW (3 FREE DAYS TOV) TOTAL - 6 SPECIAL EVENTS - 2001 HOCKEY TOURNAMENTS HOCKEY AND FIGURE SKATING 7/16/01 - 7/20/01 8/6/ - 8/10/01 7/30 •8/3101 SUMMER SKATING SCHOOL FIGURE SKATING 7/10/01 - 7/14/01 VAIL INVITATIONAL FIGURE SKATING COMPETITION 7/21 - 7/28/01 BOB JOHNSON HOCKEY SCHOOL 7!30/01 - 8/3/01 DOUG WEISS HOCKEY SCHOOL HOCKEY 8/20/01 - 8/24/01 DON ADAMS -POWER SKATING CLINIC 11/1101 - 11/4/01 11/8/01 -11/11/01 11116/01 - 11/18!01 VAIL JR HOCKEY SPORTMANSHIP TOURNEY (12 FREE TOV DAYS) TOTAL - 61CE RELATED SPECIAL EVENTS/PROGRAMS - 2001 TOWN OF VAIL Office of the Town Manager 75 South Frontage Road Yail, Colorado 81657 970-479-2105/Fax 970-479-2157 MEMORANDUM TO: VAIL TOWN COUNCIL FROM: PAM BRANDMEYE~ DATE: 26MAR02 RE: MEMORIAL SITE In preparation for Council's work session on April 16th set to provide direction on a local Vail "memorial site," staff wanted to summarize discussions with Moses Gonzales, representing the local VFW. Merv Lapin also approached Council at their evening meeting March 5th to request a similar program. As well, staff has received informal inquiries from others. Although the VFW is proposing an approximately 3,000 SF site more in military alignment with flags and a "naming wall," Merv's suggestion also included simple plaques with names and dates, and perhaps, an area in which to spread ashes. In an inventory of currently owned parks and open spaces, the following sites have been identified as possible locations (but this list does not preclude consideration of other areas): - Ford Park "lowest" bench behind and to the south of the current picnic paviltion - Donovan Park 1) Lower bench Phase I I area 2) Entry to lower bench 3) Middle bench - Stephen's Park -east end - Intermountain pocket park (former location of Interlochen swimming pool) - Roger Staub Park (west of Vorlaufer) - Booth Creek tennis court site - Par 3/Tract A - King Arthur's Court (immediately south of Bighorn Park/East Vail) - Katsos, off Bridge Road - In conjunction with the °'Front Door" Project - In conjunction with the LionsHead redevelopment ~,y~ RECYCLEDPAPER TM Also considered but ultimately discarded: - Ruder Cemetery, Lot 1, Block 9, Intermountain/2850 Bassingdale (remote, access to site difficult, no parking) - Bighorn Park (eventual relocation of memorial site to east end of park, thus adjacent to restrooms and picnic facility, unacceptable to veterans; experimental free run dog park) - Donovan Park upper bench (designated open space constraints and political challenges). - 4 lots east end of Bighorn (remote, steep, limited parking) Staff would like direction as to how to proceed. If the direction is to form a committee to select a location (or to investigate further in some other fashion), staff would also request Council prioritize public space to be considered, as well as clarify what would be included in the design. 4 ~ - ~ . VAI LVALLEY TOURISM & CONVENTION BUREAU Visitor Services ~1S ~~ ~~. o a- ~e~ ~ 3 Cn ~ .~ ~~~ 100 E. Meadow Drive, Suite 34 Vail, Colorado 81657 www.visitvailvalley.com Operations: • Winter -Both centers were open everyday from 9:00 - S:OOpm. The Village booth was usually open by 8:00 am and stayed open until 6:00 pm. We have found that once it gets dark in the winter, we do not see many guests. We have maintained the 24 hour phones outside both of the centers to assist guests when. we are closed (after hours). • Off season hours will continue now until Memorial Day weekend. Both centers will be open -Vail Village 9:00 - 5:00 and Lionshead hours will vary. • Summer - We will be open from 9:00 to 7:00 everyday. Staffing levels will consist of 2 staff members in each booth Referrals: Lodging: • November 1, 2001 -April 15, 2002 • Total Room nights -1227, Room nights in Vail 1133 • Room nights outside of Vail occurred when Vail was sold out (usually on Friday and Saturday nights and Holidays) as well as when Vail properties were not within the guests price range -all economy properties in Vail were called first and then the guest sent out of Vail when they were sold out. • The goal of the information centers is to keep the guest in Vail, if that is not possible, we try to keep them in the Valley with the knowledge that they will come .back to dine and shop more so than if we let them leave the Valley to go to Summit County or Aspen. Activities: • November 1, 2001 -April 15, 2002 • Total reservations - 331 for a total of 653 guests Programs: • Concierge Web-site This program will take the visitor services department into the next realm. By using technology, the information that is in the information. services staff's minds will now be accessible to all front line employees in Vail. Partnering with Vail Resorts on this will allow for the information to be compiled and distributed to all .parties. The goal of the program into enhance the guest's stay and give them the best level of product knowledge possible by all front line employees. Currently we are testing the program with 15 lodges and will launch to the entire community before the summer season. Please see attached sheet for URL and login information. Group Sales Reservations Visitor Services Business Office 1-800-775-8245 1-800-525-3875 (970) 479-1014 (970) 476-1000 FAX (970) 479-2364 FAX (970) 476-6008 FAX (970) 479-7162 FAX (970) 476-6008 Community Host Program o The community host program is a partnership with the Town of Vail and Vail resorts. The TOV supplies 25 blue parking pass, VRI supplies 25 season ski passes and the VVCTB provides the management of the program. o The hosts assist the guests from the parking structures to the mountain, the goal is to create a streamlined process from the time they park their cars till they reach the lifts. They serve as the first impression of Vail and assist with answering many questions about the town. 0 2001-2002 stats: • December -April • 45 active full time community hosts • _ 10-12 hosts per day on the streets • 45 actual host days • 1,980 hours of customer service • Valley Wide Map o In conjunction with the Chamber department we produce the Valley Wide map. The goal of this program is to create one map that will work for all uses, a map for our day guest {pedestrian), a source for building locations and as a driving map for the Va11ey. • Vail 101 This program is geared directly towards employees. The {nformation Services staff holds "Vail 101" sessions at the business location or in the form of a walking tour to train front line staff on Vail Information. The course will focus 50/50 on Vail's History and basic guest services information. o The goal of this program is to get the front line employees excited about Vail's history and provide them with the basic questions that all guests need answered. We have seen the desire from guests that every employee in town have the answers to their basic questions. This program will assist in addressing this guest need. • Vail Walking Tours The Tour aspect of the Information Services Department has two components. o Historical walking tour of Vail. This tour is aimed towards guests in the area and allows for them to learn a little history of the area as well as have the opportunity to speak with a local. The tours are offered on a regular basis throughout the summer. o Custom Vail Tours: These tours are aimed towards corporate groups and can be geared towards what ever the group is looking for. Examples of tours offered include: Gallery, Dining, Shopping, Alpine Garden and Sculpture tours. These tours benefit retail and dining establishments in both Vail Village and Lionshead. They also provide an insight to the guests of everything Vail has to offer. • Parade of events: The Parade of Events program collects and distributes valley wide event information. The program consists of Monthly calendars listing major tourist related events that are distributed to all retail, dining and lodging outlets throughout Vail Valley. The Discover the Vail Valley brochures are printed monthly in the winter and biweekly in the summer. The brochure includes information on current events, daily activities, children's activities, high altitude health tips as well as event, activity and restaurant features. The brochure is delivered to lodging properties throughout Vail Va11ey. VA I L VA L L E Y ' °° VaM, Colorado 8165~te 34 TOURISM & C O N V E N T 10 N www.visitvailvalley.com BUREAU Vail Valley Concierge Web site This website is geared towards Vail Valley Concierge, Front Desk and Reservations staffs. The goal of this program is to provide an on-line source of information to better assist the front line staff when helping guests. The program will have up to date information on Vail Resorts, restaurants, activities, retail and, general community information. Sample information that can be found on the site: • Restaurant details including type of restaurant search, menus, wine lists, etc. • Restaurant and Retail specials • Special Events Calendar • Eagle County Airport and DIA flight amvaUdeparture information • Town of Vail and Avon bus schedules • Weather and Road Conditions • Vail/Beaver Creek lift ticket and ski school information • VaiVBeaver Creek snow and grooming reports • And ... more information than we could ever list. The site is a secured site, so it is necessary to have a password to enter. www.vailvalleyconcier e~ com password: guest Questions/Suggestions: Please call: Nancy Kern Visitor Services Manager Vail Valley Chamber and Tourism Bureau 479-1014 x 17 nancv cr,visitvailvalley.com Group Sales Reservations Visitor Services Business Office 1-800-775-8245 1-800-525.3875 (970) 479-1014 (970) 476-1000 FAX (970) 479-2364 FAX (970) 476-6008 ~ FAX (970) 479-7162 FAX (970) 476-6008 UA I L VA L L E Y 100 E. Meadow Drive, Suite 34 Vail, Colorado 81657 TOURISM & C O N V E N T I O N www.visitvailvalley.com BUREAU Vail Valley Concierge Web site This website is geared towards Vail Valley Concierge, Front Desk and Reservations staffs. The goal of this program is to provide an on-line source of information to better assist the front line staffwhen helping guests. The program will have up to date information on Vail Resorts, restaurants, activities, retail and, general community information. Sample information that can be found on the site: • Restaurant details including type of restaurant search, menus, wine lists, etc. • Restaurant and Retail specials • Special Events Calendar • Eagle County Airport and DIA flight arrivaUdeparture information • Town of Vail and Avon bus schedules • Weather and Road Conditions • VailBeaver Creek lift ticket and ski school information • VaillBeaver Creek snow and grooming reports • And ... more information than we could ever list. The site is a secured site, so it is necessary to have a password to enter. www.vailvallevconcier e.~ com password: guest Questions/Suggestions: Please call: Nancy Kern Visitor Services Manager Vail Valley Chamber and Tourism Bureau 479-1014 x 17 nancy a visitvailvallev.com Group Sales Reservations Visitor Services Business Office 1-800-775-8245 1-800-525-3875 (970) 479-1014 (970) 476-1000 FAX (970) 479-2364 FAX (970) 476-6008 FAX (970) 479-7162 FAX (970) 476-6008 MEMORANDUM TO: Vail Town Council FROM: Bob McLaurin, Town Manager DATE: April 11, 2002 RE: CRITICAL STRATEGIES: HOUSING I believe there are 2 items that need additional discussion. The first is the employee generation ordinance and the second is the Berry Creek housing project. At the meeting on Tuesday, Nina Timm and I will be prepared to discuss these items in detail. Attached to this memo is a brief update from Nina regarding the Berry Creek housing. If you have questions or need additional information over the weekend, please feel free to call me at 476-7388. Attachment Bob McLaurin - 4-10 update.doc Page 1 Berry Creek 5`'' Update - Through an agreement between Eagle County and the Eagle County School District the site for affordable housing has grown from 16 acres to 31 acres. The number of proposed units has gone from approximately 160 to 285. - Eagle County signed a Development Agreement with ASW (Auerbach Southwest, Inc.) on March _, 2002. The Development Agreement outlines the responsibilities ofboth ASW and Eagle County. As the development will not go through the Town review process the Town does not have a role in this. An iGA needs to be implemented between the County and the Town to define roles going forward. - Eagle County Commissioners approved the overall PUD for Berry Creek 5`'' - It appears that construction on the overall infrastructure will begin this summer and construction of the first phase of housing will begin shortly thereafter. The schedule currently shows units being available for occupancy next spring. - Staff for Eagle County and the Town of Vail has worked on drafts of Employee Housing Guidelines and a Master Deed Restriction based on what the Town currently uses for its deed-restricted employee housing. As elected officials have not discussed these they have not been given to the Developer. (Bob, I can provide you the draft versions that David Carter and I discussed. This may be as good as time as any to talk about them.) Next Steps - Determine how the units at Berry Creek 5"' are to be divided between the County and the Town of Vail - Determine the priority system for awarding the Town units - Determine Town "musts" for the Deed Restriction and Employee Housing Guidelines - Determine how the Town would like to use the proceeds it will receive from the sale of its units - there is 3% from the sale of each unit to go to either the Town or the County - this maybe used to lower the purchase price or may be retained for some other use - Determine if the Housing Authority should have a role in the process - Arrange a meeting between Council or its representative with Eagle County Commissioners or its representative to clarify these points - _- -- - Bob McLaurin - 4-10 update.doc Page 1 Berry Creek 5`'' Update - Through an agreement between Eagle County and the Eagle County School District the site for affordable housing has grown from 16 acres to 31 acres. The number of proposed units has gone from approximately 160 to 285. I, - Eagle County signed a Development Agreement with ASW (Auerbach Southwest, ~! Inc.) on March _, 2002. The Development Agreement outlines the responsibilities of both ASW and Eagle County.. As the development will not go through the Town ' review process the Town does not have a role in this. An 1GA needs to be ' implemented between the County and the Town to define roles going forward. ', - Eagle County Commissioners approved the overall PUD for Berry Creek 5`'' - It appears that construction on the overall infrastructure will begin this summer and I, construction of the first phase of housing will begin shortly thereafter. The schedule currently shows units being available for occupancy next spring. - Staff for Eagle County and the Town of Vail has worked on drafts of Employee Housing Guidelines and a Master Deed Restriction based on what the Town currently uses for its deed-restricted employee housing. As elected officials have not discussed ~ ', these they have not been given to the Developer. (Bob, I can provide you the draft versions that David Carter and I discussed. This may be as good as time as any to talk about them.) ~ I Next Steps - Determine how the units at Berry Creek 5"' are to be divided between the County and i the Town of Vail - Determine the priority system for awarding the Town units ', - Determine Town "musts" for the Deed Restriction and Employee Housing Guidelines - Determine how the Town would like to use the proceeds it will receive from the sale ' of its units it -there is 3% from the sale of each unit to go to either the Town or the County - this may be used to lower the purchase price or may be retained for some other use ~ - Determine if the Housing Authority should have a role in the process - Arrange a meeting between Council or its representative with Eagle County Commissioners or its representative to clarify these points ORDINANCE NO. 7 SERIES 2002 AN ORDINANCE ADOPTING THE TOWN OF VAIL COMMISSION ON SPECIAL EVENTS ("CSE") AND; ESTABLISHING A COMMISSION FOR THE PROCESS OF REVIEWING ANDIOR FACILITATING PUBLIC SPECIAL EVENTS IN THE TOWN OF VAIL; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, it is the Town Council's opinion that the health, safety and welfare of the citizens of the Town of Vail would be enhanced by the establishment of a special events program setting forth policies and guidelines relating to the funding, reviewing, oversight and orchestration of special events to be presented in the Town of Vail. WHEREAS, to insure a single contact point for special event operations in Vail; and WHEREAS, to be supportive of providing street entertainment and special events for vitality, economic viability, and fun year'round; and WHEREAS, to increase the Town of Vail's lodging occupancy and sales tax collections; and WHEREAS, To create. a sense of community in Vail and increase the quality of experience for guests and residents; and WHEREAS, in order to administer Special Events, the Town Council, in accordance with Section 8.6 of the Charter of the Town of Vail, wishes to create a Commission on Special Events ("CSE"). NOW, THEREFORE, be it ordained by the Town Council of the Town of Vail, Colorado, that: Title 3 of the Municipal Code of the Town of Vail is hereby amended by the addition of Chapter 6, Commission on Special Events, to read as follows: Section 1. Board Established The Town Council hereby establishes the Town of Vail Commission on Special Events ("CSE") composed of five (5) voting members who shall act in accordance with the Charter, this Chapter, the direction of the Town Council, as outlined in this ordinance, the ordinances of the Town of Vail, and shall be appointed and serve at the pleasure of the Town Council as provided in this Chapter. Section 2. Definitions A. Special Event - A Special Event is a function whose primary purpose is to promote an exciting, lively, fun and/or prosperous. business climate within the Town of Vail. B. Qualifying Cultural Event - A Qualifying Cultural Event is a function whose primary purpose is cultural in nature rather than economic. These events are typically, but not necessarily, held in a performing arts venue such as Ford Amphitheater or Dobson Arena. The Town Council shall establish by Resolution anon-exclusive list of Qualifying Cultural Events. F:\mmire\ORDINANCE7.doc Section 3. Members -Appointments -Terms The CSE shall consist of five (5) voting members appointed by the Town Council to be designated as follows: 1 Retail; 1 Restaurant; 1 Lodging; 1 (from any of 3 categories previously stated); 1 at large. All five voting members shall be residents of the Town of Vail, own real property within the Town of Vail, own a business in the Town of Vail, or be employed within the Town of Vail. No current event promoters, producers or board members of organizations requesting funding, or their employers, may serve as voting members. The initial terms of two members of the CSE shall be for one year, and the initial term of three members shall be for two years, to be appointed in 2002. Thereafter, the council shall annually appoint CSE members to two year terms every January. In addition to the five voting members of the CSE, up to ten (10) honorary advisory member groups may be included by Council invitation. In order to act as an honorary advisory member of the CSE, each member group shall nominate one representative within that group to be ratified by Council. Honorary advisory member groups shall be approved by council and may include: Vail Resorts, Inc. (VRI) Vail Valley Foundation (WF) Vail Valley Chamber and Tourism Bureau (WCTB) Vail Chamber and Business Association (VCBA) Vail Recreation District (VRD) Town Council Town of Vail staff VLMDAC Ratified, honorary advisory members shalt assist the CSE by providing information, coordination and consultation and shall not have the power to vote on issues that come before the CSE. The number and terms of such advisory members shall be at the discretion of the Town Council. Advisory members of the CSE should be individuals who have a demonstrated expertise in special event production, establishment of criteria by which to gauge event success, or knowledge of and/or a strong interest in special events. Section 4. Removal From Office Members of the CSE shall serve at the will of the Town Council and shall be subject to removal by the Town Council for inefficiency, neglect of duty, failure to attend meetings (70% mandatory attendance at scheduled meetings), malfeasance in office, or any other reasons the Town Council deems proper. Section 5. Vacancy Vacancies on the CSE shall occur whenever a member of the CSE reaches the end of his term, is removed by the Town Council, dies, becomes incapacitated and unable to perform his or her duties for a F:\mmire\ORDINANCE7.doc ~,,. period of sixty (60) days, resigns, ceases to meet the qualifications for CSE members or is convicted of a felony. Vacancies shall be filled by a majority vote of the Town Council. Section 6.Officers -Meetings -Rules The CSE shall be chaired by the advisory Town Council member until the commission decides a director is appropriate or decides otherwise as to a different chairperson. The term of the Chairman shall be for one two-year term to coincide with the Town's regular municipal election, with eligibility for re-election for three additional two-year terms. The CSE shall meet as it determines to be necessary, and its meetings shall be in accordance with Roberts Rules of Procedure unless it adopts other rules for the transaction of business. Three or more members must vote for any action for it to pass. The CSE shall keep a record of its resolutions, transactions, findings and determinations. The CSE will provide quarterly informational reports to the Vail Town Council, in addition to a full annual financial report at budget time. An annual evaluation of events shall be included. Section 7. Functions of the CSE The CSE shall support the Town Council's goals and objectives and align its mission with the Town Council's marketing direction. The Functions and/or duties of CSE shall include, but are not limited to: Hiring and overseeing a director and/or staff, as well as event producers and/or promoters; creating, funding and seeking special events for the Town of Vail; evaluating event applications and event success; submitting an annual budget for operations and events; coordinating the community calendar for special events: seeking out additional funding for special events through sponsorships and donations; evaluating and executing contracts for special events; and all other functions as directed by the Town Council. Qualifying Cultural Events shall be exempt from the purview and funding of the CSE. .However, coordination and timing of Qualifying Cultural Events shall be considered by the CSE and included in the CSE master calendar. Section 8. Appeal to Town Council A. An appeal to the Town Council may be made by an adjacent affected property owner or by the Town Council itself by a majority vote. B. Any appeal must be filed in writing within ten (10) days following the decision of the CSE, or must be called up by the Town Council within 10 days of the decision. C. The Council shall hear the appeal within 30 days of its being filed or called up with a possible 30-day extension if the Council finds that there is insufficient information. F:\mmire\ORDINANCE7.doc 3 If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would. have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. The repeal or the repeal and reenactment of any provision of the Municipal Code of the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this -day of , 2002 and a public hearing. shall be held on this Ordinance on the day of 2002, at 7:30 p.m. in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Ludwig Kurz, Mayor ATTEST: Lorelei Donaldson, Town Clerk F:UpmirelORDINANCE7.doc 4 READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED by title only this day of , 2002 Ludwig Kurz, Mayor ATTEST: Lorelei Donaldson, Town Clerk F:Vnmire\ORDINANCE7.doc PLANNING AND .ENVIRONMENTAL COMMISSION NEW MEMBER ORIENTATION PUBLIC MEETING RESULTS Monday, April 8, 2002 PROJECT ORIENTATION / -Community Development Dept. PUBLIC WELCOME MEMBERS PRESENT John Schofield Erickson Shirley George Lamb Gary Hartman Chas Bernhardt Doug Cahill Rollie Kjesbo DRB MEMBERS PRESENT Clark Brittain Charles Acevedo Hans Woldrich Margaret Rogers Site Visits 1. Middle Creek - 160 N. Frontage Road Driver: George 11:00 am 12:00 pm 1:00 pm ~o NOTE: If the PEC hearing extends until 6:00 p.m., the board may break for dinner from 6:00 - 6:30 DINNER Public Hearing -Town Council Chambers 6:00 pm 2:00 pm Swearing in of reappointed PEC member Erickson Shirley and appointed PEC members George Lamb, Rollie Kjesbo and Gary Hartman -Lorelei Donaldson, Town Clerk. 2. Election of 2002 Chair - John Schofield 7-0 Vice-Chair - Erickson Shirley 7-0 3. A request for a joint worksession with the Design Review Board and Planning and Environmental Commission to discuss a proposal for a conditional use permit to allow for a private educational institution and a request for development plan review to construct employee housing and a private educational institution within the Housing Zone District and setting forth details in regards thereto, located at the site known as "Mountain Bell"/an unplatted piece of property, located at 160 N. Frontage Rd./to be platted as Lot 1, Middle Creek subdivision. ~~ TOWN OF PAIL ~' MEMBERS ABSENT Applicant: Vail Local Housing Authority, represented by Odell Architects Planner: Allison Ochs WORKSESSION - NO VOTE 4. A request for a rezoning from High Density Multiple Family (HDMF) & Medium Density Multiple Family (MDMF) to Lionshead Mixed Use -1 (LMU-1), to allow for the redevelopment of the Lodge at Lionshead, located at 380 E. Lionshead Circle/Lot 7, Tract I & Tract J, Block 1, Vail Lionshead 1St Filing and Lot 6, Block 1, Vail Lionshead 2"d Filing. Applicant: Lodge at Lionshead, represented by Jeff Bailey. Planner: Russ Forrest MOTION: Doug Cahill SECOND: Gary Hartman VOTE: 7-0 TABLED UNTIL MAY 13, 2002 5. A request for a recommendation to the Vail Town Council, for a text amendment to Title 12, Section 2-2, to amend the definition of "Fractional Fee Club" and to amend Title 12, Section 16- 7A-8, to amend the Use Specific Criteria & Standards, and setting forth details in regard thereto. Applicant: Rob Levine Planner: George Ruther MOTION: Chas Bernhardt SECOND: George Lamb VOTE: 7-0 TABLED UNTIL MAY 13, 2002 6. A request for a recommendation to the Vail Town Council for a text amendment to Title 11, Section 11-5, Prohibited Signs, Sign Regulations, Vail Town Code, to allow for certain off-site advertising signs, and setting forth details in regard thereto. Applicant: Town of Vail Planner: George Ruther MOTION: Doug Cahill SECOND: No second VOTE: Failed MOTION: To table and integrate the proposal into the comprehensive sign amendments currently being discussed by the Town of Vail MOTION: Chas Bernhardt SECOND: No second VOTE: Failed MOTION: To approve-the proposal with the modification that only ramp signs utilizing international symbols be used on the ramps. MOTION: Doug Cahill SECOND: Rollie Kjesbo VOTE: 4-3 (Bernhardt, Shirley Lamb opposed). MOTION: To deny the proposal as submitted and instead recommend that the proposal be integrated into the comprehensive sign amendments currently being discussed by the Town of Vail. The proposal would then be considered in the larger scope of the amendments 7. A request for a variance from Section 12-6H-6 (Setbacks), Vail Town Code, to allow for the remodel of Vail Townhouses, Units 2A & 2C, located at 303 Gore Greek Drive, Lot 2, Block 5, Vail Village 1St Filing. Applicant: Vickie Pearson, represented by Pam Hopkins Planner: George Ruther 2 TABLED UNTIL APRIL 22, 2002 8. A request for a minor subdivision of Lot 2, Block 1, Vail Lionshead Second Filing (Evergreen Lodge) and Lot F, Vail Village Second Filing (Medical Center); a request to rezone a portion of Lot 2, Block 1, Vail Lionshead Second Filing (Evergreen Lodge) from Special Development District No. 14 to Lionshead Mixed Use 1; a request to rezone a portion of Lot 2, Block 1, Vail Lionshead Second Filing (Evergreen Lodge) from Special Development District No. 14 to General Use; a request to rezone a portion of Lot F, Vail Village Second Filing (Medical Center) from General Use to Lionshead Mixed Use 1; and a request to amend the study area defined in the Lionshead Redevelopment Master Plan and setting forth details in regards thereto, located at 250 S. Frontage Rd. West /Lot 2, Block 1, Vail Lionshead 2~d Filing and 181 South Frontage Road West / Lots E and F, Vail Village Second Filing. Applicant: Evergreen Hotel and the Vail Valley Medical Center Planner:. Allison Ochs MOTION: Chas Bernhardt SECOND: Rollie I<jesbo VOTE: 7-0 TABLED TO MAY 13, 2002 9. Approval of March 25, 2002 minutes 10. Information Update / Appointment of PEC rep to AIPP (George Lamb) and Open Space Committee (Chas Bernhardt) The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479- 2356, Telephone for the Hearing Impaired, for information. Community Development Department r. DESIGN REVIEW BOARD AGENDA Wednesday, April 3, 2002 3:00 P.M. PUBLIC MEETING NEW MEMBER ORIENTATION PUBLIC WELCOME PROJECT ORIENTATION 1 LUNCH -Community Development Department MEMBERS PRESENT Clark Brittain Bill Pierce Hans Woldrich Charles Acevedo Margaret Rogers SITE VISITS 1. Galbreath residence - 4445 Glen Falls Lane 2. Zechariah residence - 4074 Bighorn Rd. 3. Reimer residence - 3275 Katsos Ranch Rd. 4. West Vail Phillips 66 - 2293 N. Frontage Rd. West 5. Koellhoffer residence - 2388 Garmish Drive 6. Spriggs residence - 1477 Aspen Grove Lane 7. Millrace - 1320 Westhaven Drive 8. Dikeou residence - 352 B Beaver Dam Circle 11:00 am 12:00 pm 2:00 pm Driver: George PUBLIC HEARING -TOWN COUNCIL CHAMBERS 1. Swearing in of reappointed DRB members Clark Brittain and Hans Woldrich and appointed DRB member Margaret Garvey Rogers -Lorelei Donaldson, Town Clerk. 2. Election of 2002 Chair - Clark Brittain Vice-Chair -Bill Pierce 3. Dikeou residence DRB02-0056. Allison Final review of changes to approved plans and. garage addition. 352 B Beaver Dam Circle/Lot 5, Block 3, Vail Village 3`d Filing. Applicant: Panayes J. Dikeou, represented by Gwathmey Pratt Schultz CONCEPTUAL - NO VOTE ~. TOWN OF VAIL ~ MEMBERS ABSENT 3:00 pm 1 4. Safeway DRB02-0009. Allison Final review of proposed exterior alterations. 2171 N. Frontage Rd. West/Lot 3, Vail das Schone Filing 3. Applicant: Safeway Food Co., represented by Soldoff Development MOTION: Bill Pierce SECOND: Hans Woldrich VOTE: 5-0 TABLED UNTIL APRtL 17, 2001 5. Feather Petroleum Properties (West Vail Phillips 66) DRB02-0051. Allison Final review of canopy remodel, exterior refinish, new retaining wall & new sign. 2293 N. Frontage Road West/Tract A, Vail das Schone Filing 1. Applicant: Feather Petroleum Properties, represented by Stephen Richards MOTION: Charles Acevedo SECOND: Margaret Rogers VOTE: 5-0 TABLED UNTIL APRIL 17, 2001 6. Millrace Condominiums DRB02-0050. George Final review of improvements to existing, common amenities areas. 1320 Westhaven Drive, Millrace Condominiums/Area A, Glen Lyon Subdivision. Applicant: Millrace Condo Assoc., represented by Fritzlen Pierce Architects. MOTION: Clark Briftain SECOND: Charles Acevedo VOTE: 4-0 (Pierce recused) . CONSENT APPROVED 7. Galbreath residence DRB02-0064. Allison Conceptual review of new single-family residence. 4445 Glen Falls Lane/Lot 4, Forest Glen Subdivision. Applicant: Jim Galbreath, represented by Stan Cole CONCEPTUAL - NO VOTE 8. Spriggs residence DRB02-0065. gill Conceptual review of remodel and addition. 1477 Aspen Grove LanelLot 3, Block 2, Lion's Ridge 4tn Filing. Applicant: J. Michael & Mary K. Spriggs, represented by D.H. Ruggles and Associates. CONCEPTUAL - NO VOTE 9. Reimers residence DRB-02-0066. gill Conceptual review of new single-family residence. 3275 Katsos Ranch Road/Lot 11, Block 1, Vail Village 12th Filing. Applicant: John & Gina Reimers, represented by JMP Architects CONCEPTUAL - NO VOTE 10. Koellhoffer residence DRB02-0069. Allison Conceptual review of new primary/secondary residence. 2388 Garmish Drive/Lot 9, Block G, Vail das Schone Filing #2. Applicant: Jeff & Susan Hanson, represented by Garth Koellhoffer MOTION: Bill Pierce SECOND: Hans Woldrich VOTE: 5-0 TABLED UNTIL APRIL 17, 2001 2 4 11. Zachariah residence DRB02-0072. Conceptual review of remodel, 4074 Bighorn Rd./Lot 3, Bighorn Subdivision. Applicant: Bobby Zachariah CONCEPTUAL - NO VOTE 12. Pearson Residence PRJ02-0014. Conceptual review of remodel. 303 Gore Creek Drive, Units 2A & 2C, Filing. Applicant: Vicki Pearson. George George Vail Rowhouses/Lot 2, Block 5, Vail.Village 1St CONCEPTUAL - NO VOTE 13. Parks residence DR602-0040. Final review of a proposed addition. 4166 Columbine Drive/Lot 18, Bighorn Subdivision. Applicant: Tim Parks MOTION: SECOND: VOTE: TABLED UNTIL MAY 1, 2002 14. Information Update: / 4/8/02 PEC Joint Worksession meeting update / "V" in Vail Staff Approvals Iron Hawk Properties, LLC DRB02-0045. Change to approved plan (change shed roof to walk-out deck on northeast side). 1126 Hornsilver Circle/Lot 9, Block 1, Vail Village 8th Filing. Applicant: Iron Hawk Properties, represented by K.H. Webb Architects Petrus residence DRB02-0055. Change to approved plan far new single-family residence. 84 Beaver Dam Road/Lot 28, Block 7, Vail Village 1St Filing. Applicant: Petrus Management Corp. Northwoods Condo Assoc. DRB02-0047. Deck enclosure and firplace removal. 600 Vail Valley Drive #B14, Northwoods Condominiums/Lot A, Block 2, Applicant: Northwoods Condominium Association Nutt residence DRB020062. Replace window with bay window. 1855 Sunburst Drive/Lot 6-A, Vail Valley 3`d Filing. Applicant: William J. Nutt Henkel residence DRB02-0048. Enclose east balcony with a dormer. 600 Vail Valley Drive, Unit B313/Northwoods Condominiums. Applicant: Eduardo A. Henkel George Bill Bill Allison Vail Village 7th Filing. Allison Allison r i Riedel residence DRB02-0049. Allison Greenhouse expansion and living room windows enlarged. 600 Vail Valley Drive, Unit 8208/Northwoods Condominiums. Applicant: SA Necal, represented by Beth Levine, Architect Ridder residence DRB02-0046. Allison Dormer addition, Balcony enclosure, interior remodel. 600 Vail Valley Drive, Unit B17/Northwoods Condominiums. Applicant: Daniel H & Frani C. Ridder Jaf Industrial Development residence DRB02-0075. Judy Replace existing window. 22 West Meadow Drive#255, Villa Cortina/Lot A, Vail Village 2"d Filing. Applicant: Jaf Industrial Development, represented by Nedbo Construction The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479- 2356,Telephone for the Hearing Impaired, for information. 4 MEMORANDUM TO: Vail Town Council FR: Bob McLaurin RE: FY 2002-2003 Compensation DT: April 09, 2002 We have scheduled an Executive Session at the end of the regular council work session on Tuesday afternoon. The purpose of this executive session is to further discuss employee compensation for the upcoming year. In preparing the budget last year, a merit pool of 5.5% was included. When the budget was adopted last year, the Council wanted to review the revenue situation prior to implementing any increase. The purpose of the executive session is for the Council to decide how much you wish to appropriate for the FY 2002 budget. We need to get a decision on this in order implement any change by the June 1 deadline. The town's compensation practices are based on the overall TOV compensation philosophy. Generally speaking, the Town of Vail seeks to be a "competitive ~~ payer with all or selected target markets. Because of revenue trends and our ability to pay, we have begun to lag our competitors. This data was illustrated by JP's slides. I continue to believe it is important to be a competitive payer. This is even more important given the geographic location of Vail and the fact that most of our employees must commute up valley (or across mountain passes, e.g., Leadville and Frisco) to work. I believe the demand for labor will continue to increase as these populations grow. Without competitive pay, we will have difficulty enticing our work force to continue to work in Vail. Although the revenue forecast continues to be uncertain, it is my belief that we need to move forward with the implementation of this year's merit pay. It is my recommendation that a merit pool be approved at 5.5%. I appotogize for the delay in getting this to you. Please feel free to call me if you have questions or need additional information.