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HomeMy WebLinkAbout2002-05-07 Support Documentation Town Council Evening SessionTOWN COUNCIL EVENING MEETING TUESDAY, MAY 7, 2002 7:00 P.M. TOV COUNCIL CHAMBERS NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. CITIZEN PARTICIPATION. (5 min.) U.S. Forest Service announcement of Gov. Owens visit May 21St 2. CONSENT AGENDA: Proclamation -National Police Week (5 min.) Approval of April 2 and 16, 2002 minutes. (5 min.) 3. ITEM/TOPIC: Endorsement and Authorization by Full Council to Sign a Contract With the Selected Architect for the Donovan Park Pavilion and Authorization for the Town Manager to Sign Said Contract. (30 min.) 4. George Ruther ITEM/TOPIC: Discussion of Off-Site Advertising. A request to place additional "food, lodging and gas" signs along I-70 at the West Vail exit. (30 min.) ACTION REQUESTED OF COUNCIL: Listen to a five to seven minute presentation on the discussions that have occurred to date on this request and then either approve, approve with modifications or deny the request to proceed with the sign installation. Should the Council approve or approve with modifications this request, staff will return to the Council with a draft ordinance for consideration. BACKGROUND RATIONALE: On February 19, 2002, Rick Scalpello, of Vail Today, along with several of the restaurant, lodging and gas station owners in West Vail appeared before the Town Council to request permission from the Vail Town Council to place additional informational sighs along I.70 in the vicinity of the West Vail exit. The informational signs are blue in color and intended to inform motorist of the services available at the upcoming interstate exit. The Vail Town Council gave direction to staff to proceed to the Planning & Environmental Commission with a text amendment that would facilitate the installation of 1-70 advertising signs. In providing this direction, the Council stated that the sign installation shall only be eligible for West Vail businesses and that no direction sign shall be placed along the off ramps or frontage roads. The staff appeared before the Commission on two occasions to discuss the text amendment. On March 25, 2002, the Planning & Environmental Commission voted to table the item until several questions could be addressed. A copy of the staff memorandum dated March 25, 2002. and the meeting minutes have been attached for reference. F:mcaster/agendas/tc/2002/050702 On April 8, 2002, the staff again appeared before the Commission. The purpose of the meeting was to respond to four question raised by the Commission at the March 25th meeting. Following discussion on the proposed text amendment and two failed motions, the Commission voted to recommend denial of the request to the Vail Town Council. A copy of the staff memorandum dated April 8, 2002 and the meeting minutes have been attached for reference. 5. ITEM/TOPIC: Ordinance #10, Series of 2002, first reading, an Russ Forrest ordinance to designate two properties in the Town of Vail as open space as per Section 13.11 of the Town of Vail Charter. (5 min.) 6. ITEM/TOPIC: George Ruther Second Reading of Ordinance No. 4, Series of 2002, an ordinance amending Title 12, Chapter 3, Administration and Enforcement, of the Vail Municipal Code to establish criteria for consideration and findings for zone district amendments to the Official Town of Vail Zoning Map and text amendments to Title 12, Zoning Regulations, and setting forth details in regard thereto. (5 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with conditions, or deny Ordinance No. 4, Series of 2002, on second reading. BACKGROUND RATIONALE: The Town of Vail Community Development Department is requesting to amend the Vail Town Code. Amendments to the Vail Town Code are permitted pursuant to Section 12-3-7. The proposed amendment to the Town Code is intended to establish criteria for consideration and findings for amendments to the regulations prescribed in Title 12 (Zoning Regulations) and zone district boundaries. At its January 28 and March 25, 2002, public hearings, the Planning & Environmental Commission reviewed and discussed the proposed text amendments. Following a lengthy discussion on the requests, the Planning & Environmental Commission voted unanimously (7-0) to forward a recommendation of approval to the Town Council for the proposed text amendments. The Planning and Environmental Commission's findings and recommendation are. identified in the March 25, 2002, staff memorandum to the Commission. A copy of the final approved meeting minutes has been attached for reference. STAFF RECOMMENDATION: The Community Development Department recommends that the Town Council approve Ordinance No. 4, Series of 2002, on first reading. 7. George Ruther ITEM/TOPIC: Second Reading of Ordinance No. 5, Series of 2002, an ordinance amending Ordinance No. 12, Series of 1997, removing a condition of approval that prohibits the operation of restaurants within the special development district, and setting forth details in regard thereto. (30 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with conditions, or deny Ordinance No. 5, Series of 2002, on second F:mcaster/agendas/tc/2002/050702 reading. BACKGROUND RATIONALE: At its March 11, 20Q2, public hearing, the Planning & Environmental Commission reviewed and discussed a request to remove an existing condition of approval that prohibits the operation of restaurants or similar food service operations on the Austria Haus property. Upon review of the request, the Planning & Environmental Commission voted unanimously (7-0) to forward a recommendation of approval, with conditions, to the Town Council for the proposed major amendment to Special Development District No. 35. The Planning & Environmental Commission's findings and recommendation are identified in the March 11, 2002, staff memorandum to the Commission. A copy of the final approved meeting minutes has been attached for reference. STAFF RECOMMENDATION: The Community Development Department recommends that the Town Council approve Ordinance No. 5, Series of 2002, on second reading. (15 min.) 8. ITEM/TOPIC: Ordinance #7, Series of 2002, second reading, Matt Mire Commission on Special Events. (5 min.) An ordinance adopting the Town of Vail Commission on Special Events (CSE) and guidelines, establishing a commission for the process of reviewing proposed public special events for the Town of Vail; and setting forth details in regard thereto, 9. ITEM/TOPIC: Ordinance 9, Series of 2002, second reading., Matt Mire regarding amending Ordinance No. 23, Series of 1995. regarding compensation of Town Officials. (5 min.) ACTION REQUESTED OF COUNCIL: Consider adoption of Ordinance #9, Series of 2002. BACKGROUND RATIONALE: Council directed the drafting of this Ordinance. STAFF RECOMMENDATION: Adopt Ordinance 9, Series of 2002, on second reading 10. Larry Pardee ITEM/TOPIC: The Town has bid out Crack Sealing and Slurry Sealing as part of the Capital Street Maintenance Program. We mailed out 8 bids for Crack Sealing and 4 bids for Slurry Seal. Council is being asked to approve both projects. Bath projects are under the budgeted amount. (5 min.) The low bid for Crack Sealing: $53,820.00 Superior Asphalt LC Magna, UT. The low bid for Slurry Sealing: $90,699.62 Quality Paving CO. Henderson, CO. 11. Town Manager's Report. (5 minutes) F:mcaster/agendas/tc/2002/050702 12. Adjournment (9:15 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, MAY 21, 2002, BEGINNING AT 2:00 P.M. IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, MAY 21, 2002, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2332. voice or 479-2356 TDD for information. F:mcaster/agendas/tc/2002/050702 "THE FIRST 100 DAYS" ~~~ 1 l=lf ~~ 16 pg q ~ ~ Y ;~ 'a^- 1 Ra t ~ Y~ L~. ~ L ~ ~ ~1 PURPOSE: ^ TO CONTR1BtITE TO ECONOMIC BALANCE ^ TO AUGMENT E\ISTING 6US[NESS SERVICE • TO 6E A "I'OU121SN1lBUSINCSS ADVOCATE ^ '1'O FOCUS COORDIN:~TED :1CTION EXPECTED BENEF/TS: ^ SIN[PLIFICATION & COORDINATION • IMPROVED BUSINESS SERVICES ^ ECONOMIC ENHANCEA4ENT • E\PANDED SERVICE QLIALITI' AssuR.aNCE ^ EN'HANCED PLBLIC AFFAIRS CAPABILITI' 5,r~~6~ ~~ ~ ~ ' t'c~-. S/MPLIF/CAT/ON Bt COORD/NAT/ON / MERGED MENIBERSI-HPS/IIENEFITS / FINALI"LED VISION/MISSION/PRIORITIES / N[ERGED WE6SITE / FILLED TWO KEl' DEP"1'. HEAll POSITIONS / DEVELOPED LODGING ADVISORY COUNCIL / DEVELOPED "ONL+'+' VALLEY LEADEI2SI-IIP COALITION" BUS/NESS SERVICE / PRIN"f Qllr\RTCRLI' NEN'SLET'fE12.. 1000 S"fAKEHOLDERS / MONTHL\' ONLINE NEWSLETTER...1200 "VISITS" 1sTTW0 WEEKS / CONCIERGE \\'EBSI'fE / 580,000 DIVIDENDS...\VORIiER'S COMP ', / CUi\i1111N1"1'l' I'sNll'LO1'ML'N"f 12ESOURCES FORIiM...NIAI' 31 / FINALIZING RATES/COVERAGE.. CIiAN[I3E121-IEALTHCARE PROGRAM ECONOM/C ENHANCEMENT / 109 LE,4DS THROIIGH APRIL...+27% / 53.2 MILLION GROUP I300KINGS / COORDIN A"i'ING LOGIS"TICS...;\DP / LDG. COIiNCIL...LE.4llE12SHIP ON CONFERENCE FACILITY 2 EXPANDED SERVICE ,QUAL/TYASSURANCE /FINALIZED SUPPORT FOR FALL CUSTOMER SERVICE TRAINING /FINALIZED LEADERSHIP PROGRAM FOR MIDDLE MANAGERS FOCUS FOR THE REST OF 2002 ^ EFFECTIVE VISITOR MARKETING ^ DEVELOP ADVOCACY AGENDA ^ GROW MEMBERSHIP/STABLE FUNDING BASE ^ REDUCE COST OF DOING BUSINESS ^ IMPLEMENT ENHANCED BENEFIT STRUCTURE THANK YOU FOR YOUR SUPPORT.! 3 ,~' ~ ` ' ~ ~, ~j ~~~~ ~~. r PROCLAMATION FOR NATIONAL POLICE WEEK ~~ ~ .~ ~~~~.. . ~~ ~ ~` ~ WHEREAS; The Congress of the United States of America has ~~~ ~~~••' designated the week of May 15th to be dedicated as "National Police ~ ~ _: s "°' Week" and May 15th. of each year to be "Police Memorial Day;" and ~ `'• ~» ~a WHE~tEAS, The law enforcement officers are our guardians of ~ ~`~ ~` life and property, defenders of the individual right to be free men and > ' y ~~ women, warriors in the war against crime and dedicated to the preservation of life, liberty and the pursuit of happiness; and ~:~~ s~~ ~~s V nor the valor ~~ ',~ WHEREAS, The Town of Vail desires to ho , ~£:y ~ ,. ,~~ service and dedication of its own police officers, especially Officer Ryan "~"~``, ray , Cunningham; and ``• ~~-~£ ~- ~T~, = WHEREAS, it is known that every 57 hours an American ~, r, ; ,.~ ~ ~' ~ Police Officer will be killed in the line of duty somewhere in the United- C ~\ \~f t'.:.~.,,~`~~"~ States and 187 officers will be seriously assaulted in the performance of ~4~•,• u. their duties, our community joins with-other cities and towns to honor _ cr4~ ti fit. ~~: •n;~ _ all peace officers everywhere; and ~ ~~ Y,• ` ~` .- ti ~ WE, therefore, proclaim the week of May 12th to May 18th to be ~ , - Police Week and call upon all our citizens in Vail to especially ,honor , %~~; ~~~ ~ .~. and show our sincere appreciation for the police officers of this town by '' ~ , ~. ,,~~~ deed, remark and attitude. W,e call. upon them to show their thanks to ~ ~$<~ ~~~ our men and women who make it possible for us to leave. our homes ;~ ~:' ~• N- ~ and family in safety each day and to return to our homes knowing they ~~ • • ~ ~• are protected by those willing to sacrifice their lives if necessa to •'} rY~ :~ ;~ . ~~% ~, guard our loved ones, property and government against all who would •~~ ~'' :' ~°~` -~ violate the law. ~, ~ • «'" IN WITNESS WHEREOF, I have hereunto: set my hand and caused the official seal of the Town of Vail to be affixed this 7th day of May, 2002. •! . ~ ~~~. r Ludwig Kurz, Mayor ~'~" ~` ATTEST: ~:;;~.' ~~ . Lorelei Donaldson, Town Clerk ~ `~~° . ~. ~~ ~.: .R w M P°~.; `( SUGGESTED R+'1~~ PROCLAMATION 1~42~7c-ice;--va. ,; ~~ Su-tL WHEREAS, The Congress of the United States of America has designated the week of May 1Sth to be dedicated as "National Police Week" and May 1Sth of each year to be "Police Memorial Day," and ~~ '"~~ ~ ~ WHEREAS, The law enforcement officers are our guardians of life and property, defenders of the indi- vidual right to be free men, warriors in the war against crime and dedicated to the preservation of life, liberty ~;Z,, i L ~ T and the pursuit of happiness, and HEREAS, The ~ of (~eter~eity) desires to honor the valor, service and dedication of its own police officers`and ~`'~ `' ~" "' WHEREAS, it is known that every S7 hours anAmerican Police Officer will be killed in the line of duty ~'~~a~y somewhere in the United States and 187 officers will be seriously assaulted in the performance of their ~~~` ~~a~ duties, our community joins with other cities and towns to honor all peace officers everywhere, and C: ua,, ~c~4 We therefore proclaim the week of May 12th to May 18th to be police week and call upon all our citizens "~ in this community to especially honor and show our sincere appreciation for the police officers of this erpy ~~w.-- by deed, remark and attitude. We call upon them to show their thanks to our men who make it possible for us to leave our homes and family in safety each day and to return to our homes knowing they are protected by men willing to sacrifice their lives if necessary, to guard our loved ones, property and government against all who would violate the law. Signed this ~ day of May, 2002, in the Hof ~'p ~ ~- State of C:.o~~~ ~~ in the witness thereof the seal of in the witness thereof the seal and signatures of the city are affixed. City Seal Mayor Attest: City Clerk a manner as to bring honor to our profession, should be cited. -These are often forgotten men and women who at this time of year we have the opportunity to recognize. Citizens Awards There is also the opportunity to recognize citizens who help the police as volunteers, as crime watch members, life savers as well as with other acts of kindness. White these awards are available all year long, police week is an ideal time to present a special award. American Police Hall of Fame Started in 1960 -nearly forty-one years ago -the American Police Hall of Fame has set the standard which others have followed. On May 1 Sth (Peace Officers Memorial Day) at 10:00 am, a service will be held in front of the police memorial, where the names «f officers added to the police memorial will be rfad. Taps will ~ ~ 7 i a _ .. 1 ,9 .,s 1.,-.!f „-.-„-a. f~~--,,,l.r.- ,.1,:11 1-.n n~~:~~.. ,-i -enr~ ? i~~r~n14i-,, . f :.. NI r~.2-l -~w ~ National Police Week Sample Proclamation Whereas, The Congress and President of the United States have designated May 15 as Peace Officers'. Memorial Day, and the week in which May 15 falls as N~tional Police Week; and Whereas, the members of the law enforcement agency of ~`•~~~~'~~''`~ i play an essential role in safeguarding the rights and freedoms of ( v~~' 1~ ';~ ~ and Whereas, it is important that all citizens know and understand the duties, responsibilities, haz- ards, and sacrifices of their law enforcement agency, and that members of our law enforcement agency recognize their duty to serve the people by safeguarding life and property, by protecting them against violence and disorder, and by protecting the innocent against deception and the weak against oppression; and v~;., t 1 Whereas, the men and women of the law enforcement agency of (~-i~a~ry) unceasingly provide a vital public service; ~ ~ Now, therefore, I, (title) of ~ ~~' ~ ~ ~''~•), call upon all citizens of (~~ ~_...~ nd upon all patriotic, civic and educational organizations to observe the week of May (e) - ( ate), (ydj; as Police Week with appropriate ceremonies and observances in`wh~ch all of fur people may join in commemorating law enforcement officers, past and presenw~io, ~y t~ieiryfaithful and loyal devo- tion to their responsibilities, have rendered a dedicated service to their communities and, in so doing, have established for themselves an enviable and enduring reputation for preserving the rights and security of all citizens. ~ wv ~s I further call upon all citizens of ('~kty) to observe (~), May (date), as Peace Officers' Memorial Day in honor of those law enforcement officers who, through their courageous deeds, have made the ultimate sacrifice in service to their community or have become disabled in the performance of duty, and let us recognize and pay respect to the survivors of our fallen heroes. In witness thereof, I have hereunto set my hand and caused the Seal of the ( Ytnr~) to be _cr.__ ~ DRAFT TOWN COUNCIL EVENING MEETING TUESDAY, APRIL 2, 2002 7:00 P.M. TOV COUNCIL CHAMBERS The regular meeting of the Vail Town Council convened at 7:00 P.M., on Tuesday, April 2, 2002. MEMBERS PRESENT: STAFF MEMBERS PRESENT: Ludwig Kurz, Mayor Rod Slifer, Mayor Pro-Tem Dick Cleveland Diana Donovan Bill Jewitt Greg Moffet Chuck Ogilby Bob McLaurin, Town Manager Pam Brandmeyer, Asst. Town Manager Matt Mire, Town Attorney The first item on the agenda was Citizen Participation Joe Staufer addressed the Council, distributing copies of an ad in the March, 2002, Travel & Leisure magazine that portrayed Beaver Creek in a better light than Vail, while Vail advertising money was used for the article. Staufer felt the town was spending money to promote our competitor and was a misuse of funds. Chris Caneva, Director of Operations at Mountain Haus, expressed frustration regarding deliveries taking place in front of the Mountain Haus. Mayor Kurz asked Caneva to hold his comments until the item was discussed later in the meeting. Diana Donovan presented a progress report on the Donovan Park Pavilion Committee. Donovan stated an article would be published in the Vail Daily tomorrow regarding the committee seeking two community members to select an architect to design Donovan Park Pavilion, the criteria being the volunteers must be Vail residents. One member to be selected from within the West Vail area; the other being selected from the Vail community at large. Donovan stated letters of interest were due to the town by noon April 12, 2002. The second item on the agenda was the Consent Agenda: a) Days of Remembrance Proclamation. 1 1 The Proclamation was read into the record by Greg Moffet. Mayor Kurz proclaimed the Days of Remembrance of the victims of the Holocaust to be Sunday, April 7, through Sunday, April 14, 2002, including the International Day of Remembrance known as Yom Hashoah, April 9, 2002. Greg Moffet moved to accept the Proclamation and Dick Cleveland seconded the motion. A vote was taken and the motion passed unanimously, 7-0. b) Athletic Training Month Proclamation. Rod Slifer read the Proclamation into the record. Greg Moffet made a motion to approve the Proclamation and Bill Jewett seconded the motion. A vote was taken and the motion passed unanimously, 7-0. c) Approval of March 5th and 19th evening meeting minutes. Rod Slifer made a motion to accept the minutes as read and Greg Moffet seconded the motion. A vote was taken and the motion passed unanimously, 7-0. The third item on the agenda was the Black Gore Creek Sediment Update. Caroline Bradford of Eagle River Watershed Council made a slide presentation on the traction sand that is flowing into the Black Lakes and Black Gore Creek and some actions that have been take to remediate the problem. Bradford commended Colorado Department of Transportation (CDOT) for their part in remediation, as well as the Town of Vail for the money given to remediate projects. Bradford stated she was now asking the Town for $10,000 in additional funds for this year's projects, as well as $25,000 for lobbying efforts for future projects. Dick Cleveland commented that Eagle County seemed to be missing from these projects. Caroline stated that she is on the agenda for the County Commissioners meeting this month. She also noted that they took a briefing paper to Washington, D.C. to make a presentation to Congress for funding. Greg Moffet commented on the cost of present and future problems. Bradford stated CDOT Action Plan was estimated to cost $19 million to implement, and it only addressed sediment within the road right of way and did not address past sediment problems. Bradford stated the total cost would approach $119 million. Greg Moffet asked Bob McLaurin if the town had used Real Estate Transfer Tax (RETT) money for this in the past. Bob McLaurin stated we had. Chuck Ogilby stated that a couple of years ago the town identified this as one of the biggest environmental concerns and this group has stepped forward and taken this off our plate. Ogilby stated the town should applaud them, and should consider giving them $50 thousand instead of the $35 thousand they are asking for. Bradford stated that could be leveraged with the state and the county and hopefully get more dollars from all. Greg Moffet stated if that was a motion, he would second it, taking the money from RETT. Diana Donovan supported giving $50K, stating the more we spend now, the less we'll spend in the future. Bill Jewitt stated he sighted this as an 2 example of allowing community members to do what the town can't do for ourselves. Rick Sackbauer, of the Eagle River Water and Sanitation District, thanked Caroline and her group for their efforts. Sackbauer stated he would like to see this money go to keeping sand out of Black Lakes. Every grain of sand keeps water out of Black Lakes and we need all the water we can get. Unless we stop new sand from coming in, the problem is only going to get worse. Greg Hall stated the $40K in grant money for Vail Valley Drive was coming from enhancement funds and could go to this project in the future. Caroline stated she would like to use that with CDOT to possibly get a matching grant. There was no further discussion. A vote was taken on the motion and the motion passed unanimously, 7-0. The fourth item on the agenda was a review of the financing tools for funding the Lionshead public improvements and policy options for allowing construction to the build- to line. Russ Forrest outlined a list of public Improvements that should be designed and value engineered. Dee Wiser of Sherman & Howard discussed funding options and Steve Thompson was available to answer questions. Funding Opions: Traditional Funding: Debt service or Cash using Capital Projects Fund; Business improvement District or a Special Improvement District; Sales Tax; General Mill Levy Increase. Tax Increment Financing (TIF) Dee to address. Attractive because it is not a new tax but based on additional sales tax and property tax to be generated. Economic development tool authorized by statute. It is all property taxes and only town sales tax. Urban Renewal Authority. (URA). Winter Park has. Must make a determination that there is a slum or blight in the area. Regularly scheduled election, or schedule at a Tabor election. Only County Commissioners have to be included and have veto power. Down-Town Development Authority (DDA), Crested Butte has. School districts have to be included and has veto power. Wiser stated there are significant differences between URA and DDA. Town Council can initiate DDA, but must have an election on it. If a timeshare is included within the DDA, timeshare owners would be qualified electors. He believed the Lionshead area meets the blight criteria. Wiser stated In terms of governance DDA has a Board that the Council can appoint. URA can have an independent board or a board that the Council yourselves can serve on. Wiser advised DDA did not have powers of condemnation, but URA does, stating timing of beginning the plan is critical. Tabor issues were discussed. Wiser advised Broomfield case went to Supreme court and has been dismissed. In Golden case it was determined that URA's are not subject to Tabor. Appeal has just been filed. Chuck Ogilby asked what was the time from decision to making this happen. Dee Wiser stated this was complicated by the Tabor issue. If the case above is settled in favor of Golden this can make a difference. Chuck Ogilby inquired if you are not 3 asking for bonding, could the Council do it? Wiser stated he was not sure why you would want to bond it, stated in the URA scenario, he felt the town could get started in June and have an election in November. Town Manager McLaurin stated there would also be issues with Colorado Municipal League (CML). Wiser stated there is a hot button issue in the Legislature with TIF. Every year there is a bill entered because there is the belief that it is a way to steal money from other towns. Bill Jewitt asked if there was a difference in interest in the two methods. Chuck Ogilby asked on the political side of the DDA you've got the people who are right there on site raising money to protect their own interest. With the URA do you have the same thing? Dee Wiser stated from a voter perspective, it's a "no new taxes." Greg Moffet inquired if someone would have to register here to be an elector.. Wiser stated no, the voter can be a landowner within the proposed district, but must be registered somewhere in Colorado. Bill Jewitt asked when you are talking about timeshares, do you count all owners or just the project. Rod Slifer asked if the funding could be packaged and included all in a November election. Dee stated it was a political decision as to whether you package it or spread it out. Jim Lamont, Vail Village Homeowners Association, asked Wiser if, under a DBA, properties have to be contiguous. Wiser stated no. Lamont then raised the issue of doing this property by property, so that a site could elect to join the DDA. If an adjacent property. wanted to redevelop, could they ask to join that district. Wiser stated he thought that was right, but that it could get complex as you have 25-year periods running at different times. Lamont stated he thought the TIF has merit over the DDA, stating he thought this will be a political hot button if Vail Village is asked to pay for development in Lionshead and advised the Council to be very careful in discussion of this. Chuck Ogilby expressed a concern he had regarding a few special interests that might not be for the general good. Lamont stated he thought there were plenty of checks and balances though the planning function, stating empowerment of specific areas as they go through development is critical Rob Levine, General Manager of the Antlers. asked if it wasn't a good thing to be in a development area. Wiser stated yes, it was. Levine stated there are a number of people in the lodging community that are 100% supportive of a conference center in the north day lot, stating it would be an opportunity to get some less complicated things done on the RV lot. Levine stated he wanted to be part of the model for the Lionshead redevelopment, no matter what the financing mechanism is. Bill Jewitt stated Monterey County, California, has a lodging tax of around 10%, feeling lodging will be the primary beneficiary of the conference center. Jewitt asked Levine if he was opposed to a lodging tax Levine responded no, he was not. Bill Jewitt asked Levine what he thought it should be zoned. Rob Levine responded the group had not gotten that far yet. Chuck Ogilby recommended using the pavilion committee model to address the Lionshead redevelopment with the various community groups, to include Vail Resorts. Ogilby stated the need to define the group, and who is going. to be on it and to pick representatives from the various community groups. Donovan stated it needed to stay a small group or it will not work, recommending one representative from each group. Rod Slifer recommended picking a date and to remember we are shooting for a November 4 election. Chuck Ogilby stated this was such an enormous undertaking he thought the staff will have to dedicate some time to it. Greg Moffet stated the Council needed: a ramrod on this project, recommending Russ Forrest may need a dedicated resource or consultant. .Diana Donovan cautioned she was hearing in this town that consultants were out, and staff does a better job at getting the job done. A committee of four Council Members including Chuck Ogilby, Rod Slifer, Diana Donovan and. Ludwig Kurz was formed with Ludwig as point person to work with Russ' staff and start scheduling meetings. The fifth item on the agenda was a discussion of the Eagle County Health Service District Mill Levy increase. Bob Armour of the Board of Directors of Eagle County Health Services District made a presentation on the upcoming ballot issue. Armour left a fact sheet and some absentee ballots with the Council Members and staff and thanked the Council for their anticipated support in the May 7 election. Diana Donovan stated there is the issue of the lost revenue to the TOV because of the town's first responder status and asked if the they could bill through the District or be reimbursed by the District. Lyn Morgan stated that insurance companies will not allow billing to be combined for first responder and transporter. At Ludwig's prompting, Bob Armour stated that they would ask the question of the insurer and see if it could be worked out. The sixth item on the agenda was First Reading of Ordinance No. 4, Series of 2002, an ordinance amending Title 12, Chapter 3, Administration and Enforcement, of the Vail Municipal Code to establish criteria for consideration and findings for zone district amendments to the Official Town of Vail Zoning Map and text amendments to Title 12, Zoning Regulations, and setting forth details in regard thereto. George Ruther stated that the Amendment was initiated by the Community Development Department, stating the Town of Vail Community Development Department was requesting to amend the Vail Town Code. Amendments to the Vail Town Code are permitted pursuant to Section 12-3-7. The proposed amendment to the Town Code is intended to establish criteria for consideration and findings for amendments to the regulations prescribed in Title 12 (Zoning Regulations) and zone district boundaries. Ruther advised at its January 28 and March 25, 2002, public hearings, the Planning & Environmental Commission reviewed and discussed the proposed text amendments. Following a lengthy discussion on the requests, the Planning & Environmental Commission voted unanimously (7-0) to forward a recommendation of approval to the Town Council for the proposed text amendments. The Planning and Environmental Commission's findings and recommendation are identified in the March 25, 2002, staff memorandum to the Commission. Greg made a motion to approve Ordinance No. 4, Series of 2002, on first reading w/changes on page 2 Section C1.b. adding "based on existing planning documents" prior to semi colon; and a second change on page 2 to be supplied by George Ruther. Rod Slifer seconded the motion. Discussion followed. Dick Cleveland 5 clarified the issue of mailing address on page 1. A vote was taken on the motion and the motion passed unanimously, 7-0. A second reading was scheduled for May 7, 2002.. The seventh item on the agenda was First Reading of Ordinance No. 5, Series of 2002, an ordinance amending Ordinance No. 12, Series of 1997, removing a condition of approval that prohibits the operation of restaurants within the special development district, and setting forth details in regard thereto. George Ruther presented the ordinance to the Council. After much discussion regarding number of deliveries and trash pickups that would be required, the Council decided that these should not be allowed in front of Mountain Haus. These issues were discussed at length when the SDD for Sonnenalp was approved. Chuck Ogilby made a motion to pass ..Ordinance No. 5, Series of 2002, an ordinance amending Ordinance No. 12, Series of 1997 on first reading with two conditions added in Section 6 as numbers 4 and 5. No. 4 would require use of the loading and delivery system now used by Sonrenalp; and No. 5 that this document be recorded. Greg Moffet seconded the motion. There was no further discussion. A vote was taken on the motion and the motion passed 5-2, Bill Jewitt and Dick Cleveland voting in opposition. The second reading was scheduled for the May 7 Public Hearing. The eighth item on the agenda was Ordinance #7, Series of 2002, first reading, an ordinance adopting the Town of Vail Commission on Special Events (CSE) and guidelines; establishing a Commission for the process of reviewing proposed public special events for the Town of Vail; and setting forth details in regard thereto. Town attorney Mire opened the discussion by advising against becoming a partner in a non-profit organization. Frank Johnson of the WCTB made a presentation along with Stephen Connelly of VCBA. Bill Jewett stated that this was an opportunity to take this off the Town Council's plate and let people in the community take the lead, just as Caroline Bradford's group had done with the traction sand cleanup. Chuck Ogilby stated that he is not comfortable with anon-profit. Greg Moffet stated that he would like to get this out of the political arena. Dick Cleveland stated that he agreed with Greg Moffet and is ready to give up control, advising the Council they will have funding control each year when they come to the Council. Moffet stated he wants to .differentiate between cultural events and special events. Rod Slifer said he thinks it is great that the WCTB and VCBA are both working together. Greg Moffet moved to table indefinitely and Bill Jewitt seconded. A vote was taken and the motion failed, Chuck, Rod, Diana and Ludwig voted against. Bill, Dick and Greg voted in favor. Chuck made a motion to include definitions of Special Events and Cultural Events. Rod seconded, then Chuck and Rod withdrew the motion. Dick said he was in favor of funding definitions in whatever is passed. 6 Greg made a motion to table but to include definitions in the next iteration, and Dick seconded. A vote was called, but in the interim, Diana made a motion to approve draft Ordinance #7 with notes that she was holding in her hand, which was different from the 2 drafts that were included in the packet. Chuck seconded the motion. A vote was taken and the motion failed, 1-6, Donovan voting in favor. Kaye Ferry, Vail Chamber and Business Association, asked why Chuck opposed to a non-profit. Chuck stated that he is not comfortable with the Marketing Board and views this as the same thing. It was then mentioned that there was a still a motion. on the floor that needed a vote. Ail voted in favor of tabling the motion until the next meeting, which would allow the staff to incorporate Diana's changes. Chuck stated that he wants definitions. in any ordinance that is drafted. Rod stated he wants it clearly spelled out too. The ninth item on the agenda was an I.G.A. for weekend skier parking at the Eagle River Water and Sanitation District. Matt Mire requested approval for the Town Manager to sign the Agreement conditioned upon acceptance by the town's insurance carrier. Diana Donovan made a motion to have the Town Manager sign the Agreement as presented, conditioned on the insurance carrier's acceptance, and Bill Jewitt seconded. A vote was taken and the motion passed unanimously, 7-0. The tenth item on the agenda was the Town Manager's Report., Bob McLaurin requested that the Council set aside time for dinner with the Avon Town Council, and he would get back to them with some tentative dates. Matt Mire reminded the Council that the amicus brief in the water rights case is due Monday and he would like them to make a motion to allow him to sign the Golden brief. Greg Moffet made a motion to instruct the Town Attorney to sign the Golden. brief subject to the following statement: The Town of Vail is a small western slope community with a recreation based economy where the use of water is necessary for recreational purposes and- critical to the town's long term survival. Vail has also recently expended considerable amounts of time, resources and effort to build a whitewater boating facility and/or diversion conduit to create a recreational opportunity and is currently seeking to appropriate a water right to protect its investment. As such, the Town of Vail is concerned about any precedent set in the instant action. Dick Cleveland seconded the motion. A vote was taken and the motion passed unanimously, 7-0. Bob McLaurin asked for direction from the Council in responding the VRD's request to the town to pay for recent improvements to Dobson Arena in the amount of $2.4 million. Bob suggested that they consider paying for the cost of road improvement. It was the consensus of the Council that Bob should ask the VRD for a revised request on that basis. As there was no further business, a motion was made by Greg Moffet to adjourn. the meeting and Bill Jewitt seconded the motion. A vote was taken and the motion passed unanimously, 7-0, and the meeting was adjourned at 11:00 P.M. Respectfully submitted, Ludwig Kurz, Mayor ATTEST: Lorelei Donaldson, Town Clerk Minutes taken by Mary Ann Best 8 CRAFT TOWN COUNCIL EVENING MEETING TUESDAY, APRIL 16, 2002 7:00 P. M. TOV COUNCIL CHAMBERS The regular meeting on the Vail Town Council was called to order at 7:00 P.M. Members Present: Absent: Staff Members Present: Ludwig Kurz, Mayor Rod Slifer, Mayor Pro-Tem Diana Donovan Bill Jewitt Chuck Ogilby Dick Cleveland Greg Moffet Bob McLaurin, Town Manager Pam Brandmeyer, Asst. Town Manager Matt Mire, Town Attorney The first item on the agenda was Citizen Participation. George Martinez, father of Isaac Martinez - a student at Battle Mountain High School, addressed the Council, requesting assistance on behalf of his son who had been selected to participate in an all star basketball team in Australia. It was pointed out by Pam Brandmeyer, Assistant Town Manager, that the Council was involved in the Vail Valley Athlete Commission, and it would be appropriate to refer this request to that group. Martinez stated he had been in contact with the Vail Valley Foundation and would follow up with them. The Council congratulated Martinez on his son's award. Rick Sackbauer, Chairman of the Eagle River Water and Sanitation District, addressed the Council, to speak in regard to the election on May 7 for the District. Sackbauer stated the election would feature two ballots -one to elect two directors from among three candidates and the other is a mill levy increase that, if approved, would convert up to $6 million of revenue bonds into general obligation bonds. Funds raised by the bonds would be used for capital improvements to Vail's water system, notably water mains in the Vail Village core area and the upgrading of the East Vail drinking water facility. Sackbauer urged everyone to vote on May 7th Paul Rondeau, Vail resident, addressed the request for funding of the Dobson Arena renovation. Rondeau stated the project lacked sufficient management in the areas of ownership, planning and change management. For future capital improvement projects, Rondeau suggested adding a project management component, enlisting more community involvement on the front end and creating an ongoing improvement program 1 w~ to document future needs. Rondeau stated he would also share his thoughts in a letter to the editor to be distributed to the newspapers. The second item on the agenda was the Consent Agenda: Proclamation -Child Abuse Prevention Month Mayor Kurz read the proclamation into the record. Proclamation -Fair Housing Month. Mayor Kurz read the proclamation into the record. Resolution #3, Series of 2002, a resolution designating an additional signer, Jacque Lovato, and removing signer Thomas Moorhead on the payroll checking account for the Town of Vail, permitted by the Charter of the town, its ordinances, and the statutes of the State of Colorado. Mayor Kurz read the resolution into the record. Mayor Pro-Tem Slifer moved to approve the Consent Agenda. Diana Donovan seconded the motion. A vote was taken and the motion passed unanimously, 5-0 The third item on the agenda was a Bravo! Vail Valley Music Festival Request for Funding. Jean Reid, of Bravo, addressed the Council, stating this was a follow up visit from her February 5th presentation. Reid stated the funding requested would help offset costs associated with the summer resident orchestra program featuring the New York Philharmonic in 2003, 2004 and 2005. Councilmembers stated they would prefer to earmark the contribution from existing martceting and economic development dollars. Council directed staff to explore various funding scenarios to accommodate the festival's request for $300,000 over four years. Council also requested the item be put on the agenda for the June meeting with the Vail Local Marketing District (VLMD) for further discussion. The fourth item on the agenda was Ordinance #7, Series of 2002, first reading, an ordinance adopting the Town of Vail Commission on Special Events (CSE) and guidelines, establishing a commission for the process of reviewing proposed public speciaV .events for the Town of Vail; and setting forth details in regard thereto. Mayor Kurz stated the Council had a .number of meetings over the past several months regarding this ordinance, changing the language in the ordinance. Kurz stated he felt the Council had arrived at the best solution, stating that discussion was held at this afternoon's worksession to adopt a special events appeals process. Town Attorney Matt Mire stated he felt the ordinance as written outlined the general guidelines as well as appeals process. After further discussion, Rod Slifer made a motion to approve Ordinance #7 on first reading. Chuck Ogilby seconded the motion. Diana Donovan 2 commented this ordinance had been in the works since the Council's first retreat. A vote was taken on the motion and the motion passed 4-1, BiN Jewitt opposing. The fifth item on the agenda was Ordinance #9, Series of 2002, an ordinance amending Ordinance No. 23, Series of 1995, regarding compensation of town officials. Town Attorney Mire stated the reason for this ordinance was to eliminate a 1995 provision which had tied salary adjustments of the Vail Town Council to the Denver-.Boulder Consumer Price Index (CPI). Town Manager Bob McLaurin stated the Council asked to remove the CPI provision to mirror town staff s compensation program which does not include acost-of-living increase. After further discussion, Chuck Ogilby moved to approve Ordinance #9 on first reading.. Bill Jewitt seconded the motion. A vote was taken and the motion passed unanimously, 5-0. The eighth item on the agenda was the Town Manager's Report. McLaurin stated he had nothing to add to the report. A discussion was held regarding the Council's support of Vail's inclusion in a Leading Ski Resorts of the World program in which a single resort in each continent would be represented and promoted in a reciprocal partnership. Council expressed their support of this. Council also requested Town Manager McLaurin schedule a discussion on options surrounding the future of the Vail Ice Dome at its May 7t" work session. As there was no further business, Rod Slifer made a motion to adjourn. BiII Jewitt seconded the motion. A vote was taken and the motion passed unanimously, 5-0, and the meeting was adjourned at 7:45 P.M. Respectfully submitted, Ludwig Kurz, Mayor ATTEST: Lorelei Donaldson, Town Clerk Minutes taken by Mary A. Caster. 3 ~~~ COLORADO 6' 6' r=k `~ 44 Union Boulevard, Suite #640 Lakewood, CO 80228 (888) 634-5646 Fax: (303) 462-2325 ~~ COLORADO LLC s' s° 44 Union Boulevard, Suite #640 Lakewood, CO 80228 (888) 634-5646 Fax: (303) 462-2325 a e MEMORANDUM TO: Planning and Environmental Commission FROM: Community Development Department DATE: April 8, 2002 SUBJECT: A reques# for a recommendation to the Vail Town Council of a text amendment to Title 11, Section 11-5, Prohibited Signs, Sign Regulations, Vail Town Code, to allow for certain off-site advertising signs, and setting forth details in regard thereto. Applicant: Town of Vail Planner: George Ruther I. DESCRIPTION OF THE REQUEST On February 19, 2002, the Vail Town Council directed staff to prepare a text amendment to Title 11, Sign Regulations, Section 11-5, Prohibited Signs, of the Vail Town Code, to allow for Specific Information and Business Signs at the West Vail exit #173, as further regulated by the Colorado Department of Transportation. The request is the result of a discussion the Town Council had with Rick Scalpello, who is working in cooperation with a number of the West Vail merchants, to place informational signs on I-70 in the vicinity of the West Vail exit #173. The proposed signs are the blue and white reflective informational signs often seen along interstate highways informing motorists of "gas, food & lodging" businesses and other "attraction"opportunities located at upcoming interstate highway exits. The Colorado Department of Transportation classifies these signs as Specific Information and Business Signs. These sign are also known as LOGO Signs. The LOGO Signs include business plaques that are flat rectangular aluminum information signs which are attached to the larger sign that includes the name, name brand, or trademark, logo or symbol for businesses providing motorist services. The proposed signs would be located in the vicinity of the West Vail exit. Only those businesses located within the limits established for these types of signs would be permitted to participate in the sign program. According to the Rules and Regulations for Specific Information and Business Signs, adopted by the Colorado Department of Transportation on November 30, 1998, "To be eligible for a Business Sign to be installed on a Specific Information Sign the maximum driving distance that gas, food, lodging and camping service facilities can be located from the main traveled way of the Interstate Highway shall not exceed 3 (three) driving miles in either direction. If within that 3 (three) mile limit there are less than 6 participating services of the type being considered, the limit of eligibility maybe extended to 5 driving miles. A gas, food, lodging, and camping a e ~. i' highway ramp terminal. Can the Town of Vail further restrict the distance requirement? Response: The representative from the Colorado Department of Transportation has confirmed that the Town of Vail can further restrict the distance requirement as deemed appropriate by the local jurisdiction. Any additional restrictions must be adopted by resolution or ordinance and placed on file with the Colorado Department of Transportation. A possible option to determine the appropriate distance restriction might be to limit participation in the sign program to those business owners whose business location is closer to the West Vail exit than any other exit. So, for instance, the Fabulous Vail Glo Lodge/Best Western in Lionshead could not participate in the West Vail Exit sign program since it is located closer to the .Main Vail exit than the West Vail exit. 2. Can the Town of Vail opt out of the Specific Information and Business Sign Program regulated by the Colorado Department of Transportation should the Department or Federal Highway Administration amend its regulations resulting in a set of rules and regulations that the town no longer wishes to participate in? Response: Yes, the Town can opt out of the program at anytime they choose. The Town would be obligated, however, to inform all business sign participates of this option to avoid potential future conflicts. Staff recommends that a "right to rescind" clause be required in all contractual agreements between Colorado Logos, Inc. and the participating business owners to prevent against future conflicts and to clearly spell out the Town's expectations. 3. The Vail Town Council stated that they do not want ramp signs along the exit ramps. They believed that the ramps would become even more cluttered with signs. Can the Town of Vail prohibit the installation of ramp signs along the exit ramps ? Response: Yes and no. Depending upon how the Town chooses to implement the sign program, ramp signs can be prohibited. According to Colorado Department of Transportation officials, if a participating business can not be seen by the traveling motorist from the top or bottom of the exit ramp, then a directional ramp sign must be provided. The Town could, however, effectively prohibit ramp signs by limiting only those businesses that can be seen to participate in the program. While this option addresses the ramp sign issue, it will likely create a fairness issue amongst the visible and non-visible business owners. The applicant has provided a copy of a sample ramp directional sign that that. Town might consider. The copy has been attached for reference. 4. The Vail Town Council clearly stated that they only wished to have Specific Information and Business Signs at the West Vail Exit (#173). The Council does not want these signs at the East Vail or Main Vail exits. Can the Town of Vail only allow this type of sign atone exit ramp location? 11-4D-1: Scope: This Article concerns the display of Specific Information .and Business Signs at the West Vail exit #173. This Article further includes the purpose of these signs, size, height, number, type of service, and location limitations. The following provisions are the sign regulations for Specific Information and Business Signs (aka LOGO signs). 11-4D-2 Specific Information and Business Signs: A. Purpose: To provide directional information along the Interstate Highway to business establishments offering services for Gas, Food, and Lodging to the traveling public. B. Location: West Vail exit #173 and subject to review and written approval pursuant to the Rules and Regulations for Specific Information and Business Signs, as regulated by the Colorado Department of Transportation. C. Size: Subject to review and written approval, pursuant to the Rules and Regulations for Specific Information and Business Signs, as regulated by the Colorado Department of Transportation. D. Height: Subject to review and written approval pursuant to the Rules and Regulations for Specific Information and Business Signs, as regulated by the Colorado Department of Transportation. E. Number: Four (4) information signs total with a maximum of two per direction of travel and no more than six (6) business signs per information sign. F. Type of Service: The type of services permitted on a Specific Information sign shall be limited to "gas", "food", and "lodging", as regulated by the Colorado Department of Transportation. G. Eligibility: Participation is limited to only those businesses that are clearly visible to the exiting motorist from the top or bottom of the exit ramp, as determined by the Administrator shall be eligible for participation in the Specific Information and Business Sign program. The top and bottom of the exit ramp shall be that area from the start of the exit deceleration lane to the ramp terminal. V. ISSUES FOR DISCUSSION FROM THE MARCH 25, 2002 MEETING Eligibility According to the rules and regulations adopted by the Colorado Department of Transportation, in order Y _® -~- ~~`- .~ ,'~ DEPARTMENT OF TRANSPORTA'T'ION ,. , RULES AND REGULATIONS - FOR SPECIFIC INFORMATION- AND BUSINESS SIGNS . .. . , EFFECTIVE NOVEMBER 30, 1998 COLORADO DEPARTMENT OF .TRANSPORTATION . 4201 East Arkansas Avenue Denver, Colorado 80222 Table of Contents A B. C. D. E. F. G. H. L J. K. GENERAL PROVISIONS ...................................................... 2 LOCATION ................................................................. 5 TYPE OF SERVICES .......................................................... 8 NUMBER OF SIGNS PERMITTED ............................................. 12 COMPOSITION ......................... .................................. 12 SIZE OF BUSINESS OR ATTRACTION PLAQUES ............................... 13 PERMITS AND PROCEDURE ................................................. 13 RENEWAL OF PERMITS ....... ................. ......... .............. 16 REPLACEMENT -RESPONSIBILITY .......................................... 16 PAYMENT AND FEES ....................................................... 17 FEE SCHEDULE FOR ERECTING SPECIFIC INFORMATION SIGNS ................ 18 d. Contractor means the private independent contractor that is selected by the Department pursuant to a public-private .initiative and that is responsible, by contract with the Department, for implementing and administering the LOGO sign program. See Section A. 6. of the rules and "Department" below. e. Department refers to the State of Colorado Department of Transportation, (CDOT). In the event that the Department contracts with a private contractor to maintain and administer all or. part of tl~e LOGO sign program, "Department" shall also mean that contractor to the extent required by that contract or the context of the Rules. See Section A. 6. of the Rules. f. Erect means to construct or allow to be constructed. g. FIIWA -neans Federal Highway Administration. h. Interstate S sy tem means the system of I~ighways as defined in CRS 43-2- 101. LOGO Signs means Specific Information and Business Signs. j. MUTCD means the 1988 edition ofthe FHWA Manual on Uniform Traffic Control Devices for Streets and Highways and the Colorado Supplement:. thereto. Terms used in these rules shall be in accordance with usage of the MUTCD. k. Maintenance means to preserve, keep in repair and clean. I. State Signin~Standards are those standard drawings and specifications adopted for use by the State Highway Commission as published in the 1986 Edition of the State Department of Highways, Division of Highways, State of Colorado, Standard Specifications for Road and Bridge Construction, Section 713, Traffic Control Materials. m. Tourist Attraction means a Tourist Oriented Attraction of regional interest to the traveling public. Tourist Attractions are limited to only the following: A natural phenomena; a site of historical significance; a site of cultural significance; an area of natural or scenic beauty; or an area naturally suited for outdoor recreation, as further defined in Section C.5 of the Rules. 3 of the negotiated contract conflict with substantive terms of the Rules, the Department will amend the Rules to reflect such changes to the extent required by law. 7. STATEMENT OF BASIS, STATUTORY AUTHORITY AND PURPOSE The Rules are promulgated by the Department of Transportation pursuant to the Specific Statutory Authority of Section 43-1-415(i)(f). Tl~e Statement and Basis, Specific Statutory Authority and Purpose for tl~e September 15, 1998 Rulemaking Hearing is hereby incorporated herein by this reference and shall be available for copying and public inspection during regular business hours from the Roadside Advertising Coordinator, Colorado Department- of Transportation, 4201 East Arkansas. Ave., Denver, Colorado 80222. B. LOCATION I. LOGO Signs shall be located only on the interstate system, as follows: LOGO signs for Gas, Food, Lodging, and Camping shall be located only outside urbanized areas. LOGO signs for Tourist Attractions may be located both within urbanized areas and outside urbanized areas. Installation of Specific Information Signs shall be consistent with the State signing standards and in accordance with the MUTCD. A LOGO Sign shall be placed in advance of an interchange exit and shall be readable from the traveled way. The specific location of each LOGO sign is subject to Department approval 2. LOGO signs shall not be located at the following locations; or under the following circumstances. a. At interchanges with other freeways b. Where a U-turn or illegal movement is required to access a business. c. Where long sections of structure, retaining wall and/or installation of noise wall limit the convenient placement of a ground -mounted LOGO sign. d. Where the Department determines that, ,for safety, or operational, or other appropriate reasons, the installation of LOGO signs is not in the best interest of the traveling public. 3. The Department shall base final approval of the location of a LOGO sign on the 5 be located in accordance with standard accepted good engineering practices and approximately 30 (thirty) feet outside of the traveled lane. RELATIVE LOCATION: In the direction of traffic successive Specific Information Signs shall be those for "camping", and/or "Tourist Attraction", "lodging", "food", and "gas", in that order. 9. DISTANCE TO GAS, FOOD LODGING AND CAMPING SERVICES• To be eligible for a Business Sign to be installed on a Specific Information Sign the maximum driving distance that gas, food, lodging, and camping service facilities can be located from the main traveled way of the Interstate Highway shall not exceed 3 (three) driving miles in either direction. Ifwithin that 3 (three) mile limit there are less than 6 participating s.~rvices of the type being considered, the limit of eligibility may be extended to 5 driving miles. A gas, food, lodging, and camping service facility that is not within such. maximum driving distance shall not be eligible for a LOGO sign. ] 0. DISTANCE TO TOURIST ATTRACTION SERVICES: To be eligible for a business sign to be installed on a specific information sign.. The maximum driving distance that a tourist attraction can be located from an interchange within an urbanized area shall be limited to 3 (three) miles, and shall be limited to 10 (ten) miles maximum driving distance from an interchange outside of an urbanized area. A tourist attraction that is not within such maximum driving distance shall not be eligible for a LOGO sign. 1 1. A trailblazer sign may be used only when the directional information displayed on the LOGO sign is inadequate to direct the public to tl~e business, such as where the signed business is not visible after exiting an interstate and/or where turns must be made onto one or more crossroads to get to the signed business. A trailblazer sign may be used at each such turn until the business is visible. A trailblazer sign shall be located only along the shortest route from the interstate to the business on a conventional roadway. A trailblazer sign shall comply with the following: a. Trailblazer signs are to be erected prior to tl~e erection of ramp or mainline specific information and business signs. b. Trailblazer signs not on state I~igl~way right-or-way shall not be erected until appropriate written approval has been obtained from the jurisdiction having authority for sign placement. d. Restroo-n facilities and drinking water. 3. "LODGING" LOGO SIGN: To qualify for a lodging LOGO sign the business must have: a. Licensing or approval, where required; b. Lodging accommodation composed of units with a private entrance for each unit to accommodate at least two persons per unit with space for automobile parking; accommodations must be available for rental on a nightly basis 7 (seven) days a week; and c. Public Telephone. 4. "CAMPING" LOGO SIGN: To qualify for a camping LOGO sign a business must have: a. Licensing or approval, where required; b. A minimum of twenty spaces to accommodate camping tents and/or travel trailers and/or motorized campers, c. An adequate supply of drinking water; d. Flush toilets; e. A sanitary disposal system for travel trailers and/or motorized campers; f. Public Telephone; and g. Proof of maintenance incompliance with applicable State/Local Board of Health rules and regulations. 5. "TOURIST ATTRACTION" LOGO SIGN: To qualify for a tourist attraction LOGO sigh a business must have: . a. Licensing or approval, where required; b. Minimum of 20 (twenty) spaces for parking; 9 limited to a feature created by nature: Examples include but are not limited to; unusual rock formations, caves, fossil beds, and waterfalls. 2. HISTORIC SITE OR DISTRICT: A I~istoric site or district shall be limited to a structure or site that is of definite historical significance as determined by the Colorado Historic Society as a historic attraction in the National Register of Historic Places as published by The United States Park Service, and it must be of State or National significance. 3. CULTURAL SITE: A cultural site shall be limited to any facility for the performing arts, exhibits, or concerts. 4. AMUSEMENT PARK: An a-nusement park shall be limited to a permanent area which is open to the general public for three (3) or more of the following activities; picnicking, hiking swimming, boating, entertainment rides, food services, etc., in operation more than 3 (three) months per year. 5. ARENA: An arena shall be limited to a stadium, sports complex, auditorium, fairground, civic or convention center or race track which has a capacity of at least 5,000 (five thousand) seats and is holding events on at least 28 (twenty eight) days of the year. 6. AREA OF NATURAL OR SCENIC BEAUTY: An area of natural or scenic beauty shall be limited to a naturally occurring area of outstanding interest to the general public, including State ofNational Parks, wilderness areas, mountain ranges, lakes, rivers, canyons, and similar areas. 7. GOLF COURSES: Golf courses shall be limited to a facility open to the public and offering at lease 9 holes of play. Mi~iiature golf courses, driving ranges, chip-and-putt courses, and indoor golf shall not be eligible. g, MUSEUM: A museum shall be limited to a facility, open to the public at }east 100 days per year, in which works of artistic, historical, or scientific value are cared for and exhibited to the public. LEGENDS: All directional arrows on exit ramp signs and all letters and numbers on Specific Information Signs, used in the name of the type of service and. the directional legend shall be white and reflectorized. 4. SINGLE EXITINTERCHANGES: On the Specific Information Signs, the name of the type of service followed by the exit number shall be displayed in one line above the Business Plaques. The "gas", "food", "lodging", "camping", and "tourist attractions" Specific Information Signs shall be limited to six Business Plaques each. DOUBLE-EXIT INTERCHANGES: The Specific Information Signs shall consist oftwo sections, one for eacl,~ exit. The top section shall display the Business Signs for the first exit and the lower section shall display the Business Signs for the second exit. The name of the type of service followed by the exit number shall be displayed in a line above the Business signs in each section. Where a type of motorist service is to be signed for at only one exit, one section of the Specific Information Sign may be omitted, or a single-exit interchange may be used. The number of Business Plaques on tl~e sign panel (total of both sections) shall be limited to six for "gas", "food", "lodging", and "camping" and "tourist attractions". 6. REMOTE RURAL INTERCHANGES: In remote rural areas, where a Specific Information Signcannotbecompletelyutilizedbyasinglequalifiedtypeoffacility, two types of facilities may be displayed on a single sign. Each type of facility must be displayed in a vertical row of two plaques with the identifying type of service .located above each column with the exit and number to be located above the service identification line. F. SIZE OF BUSINESS OR ATTRACTION PLAQUES: Each Business Plaque displayed on the "gas", "food", "lodging", "camping", and "tourist attractions" Specific Information Sign shall be contained within a 48-inch wide and 36-inch high rectangular background area, including border. 2. The Trailblazer Sign Plaque shall be 18 inches high and 24 inches wide. Legends: All letters used in the name of the type of service and the directional legend shall be 10-inch capital letters. Numbers shall be l0 inches in height. G. PERMITS AND PROCEDURE: 13 i, The local city or county official responsible for control of signs within their jurisdiction must indicate their decision on the application. 6. An annual rotation procedure for granting permits will start January 1, after the specific information sign has been in place one full calendar year and will only effect new sign installations after March 12, 1987. Under this procedure, each business will be assigned a number according to the date of receipt of its permit application. If a business is thereby replaced on the specific information sign by another business, the business being replaced will be paid a portion of the original cost to erect the sign by the Department fro-n monies paid by the new business advertiser. Tl~e reimbursed portion of the original cost to erect the sign wil I be less 1 / 10 of that cost for each year the replaced business advertiser has been on the sign. At the end of the useful life of the specific information sign or after 10 years whichever is sooner, the current business permittees or if the sign is subject to rotation, the new business permittees wilt be charged equal shares of the full replacement cost of the specific information sign. The useful life of a specific information sign is estimated to be a minimum of 7 years and a maximum of 10 years. For the purpose of computing rei-nburse-nent, the useful life of the specific information sign shall be 10 years. All businesses grandfathered by the March 12, 1987 law change will be subject to the rotational plan after the l0 year useful life of the sign has been reached. 7. Permits for Business Signs shall be valid for a period of one year, beginning each January l ,without proration for periods less than one year. 8. The holder of a permit shall have the right during the teen of the permit to change the advertising copy so long as the copy conforms to these rules. Cost of such changes in the copy or legend of the Business Sign shall be at the expense of the permit holder. Permit holders will be charged an additional maintenance and administration fee for each plaque removed and/or remounted. 9. Once an application is approved, the owner shall remit. the erection and maintenance fees with in ten days of receipt of written notice of such approval. Fees will be in the amount prescribed by tl~e fee schedule, shall not be prorated for fractions of years, and will fulfill the owner's maintenance obligation for the first calendar year or fraction thereof during which a business signs actually installed. If the fees are not received within 60 days ofreceipt ofwritten notice, the business application is void and a new application and administrative fee will be required to be submitted for plaque installation. If the Department denies the owner's business sign application for safety or other highway related reasons, this fee will be returned. 15 3. Applications for renewals for Business Signs permits shall be made before the first day of December of each year, and shall be accompanied by a maintenance and administration fee per permit as shown in the Fee Schedule. If the renewal application is not received prior to the first day of January of the renewal year the Business Sign permit shall expire and the sign shall be removed, pursuant to G 12 (a) above. 4. Permits will be issued at Regional Offices, presently located in Greeley, Grand Junction, Pueblo, Aurora, and Metropolitan Denver. Applications may be obtained from and mailed to the respective Department Offices. 5. All renewal applications .for of permits shall be mailed to The Roadside Beautification Section, 4201 E. Arkansas Ave., Denver, CO 80222. I. REPLACEMENT -RESPONSIBILITY: The Department shall not be responsible for lost, stolen, defaced, deteriorated, damaged or destroyed Business Signs regardless of tl~e cause. The applicant shall be responsible for delivering a replacement or renovated sign to the Department to replace any sign which is lost, stolen, defaced, destroyed or which is in a deteriorated condition. J. PAYMENT AND FEES: Fees for erecting, maintaining and administration ofthe Specific .Information Signs shall be paid in advance by approved applying business and/orbusinesses in accordance with the Schedule as amended and updated by the Department. Fees for erecting Specific Information Signs are calculated to cover the total cost ofthe signs and are a one time charge as is the Processing and Administration charge. The Maintenance and administration fee shall be charged on an annual basis at a rate to be determined by the Department pursuant to CRS 1973, 43-1-420, as amended. Business Signs to be placed on the Specific Information Signs shall be furnished and paid for by the business being identified. In case of a single approved applicant business that party will be held responsible for the entire Specific Information Sign cost with a right of reimbursement from .subsequent approved applicant businesses so that each approved applicant business will share equally in tl~e total sign cost. Once the equal share of total cost of tl~e sign for each advertiser has been established, each new advertiser will pay the Department the cost determined by the rotation procedures outlined in G, 6 of the regulations. That cost will then be refunded to the business advertiser whose business sign is required to be removed from the specific information sign. 17 Figure I.??.I. 7YP(CAL SIGNING FOR SINGLE-EXIT INTERCHANGES (4 AND 2 PANEL LOGOS) iRAVE~ DISnNCE uEASURED FROM THIS POINT (JITr ~A OUT S6 Metropolis Utopia Metropolis Utopia 1 ru ~~ •RALIP $ICNS f A$ REQUIRED ~ AT 200' SP4CINC1 .4 ~ '~,-- , Foool` ~-- I~ooclNC,• +- 1 CAUPtNCI+` ~F' 1 AT TRACTION,• aA.f - OQT M {J1i - OQi K ii I eoo' oR YIN. 1'000 - OOT 4t pOp _ ~1 ~ ~~ 600' Y ! N. . OR 1OD62NG - ppT 4{ LC/0O1M8 - DQT M eoo• 41 k. fi 1 aoo• ~ u I N. G1lAr11q - [7QT st uxr~N - mT s4 ''a ~~ eoo• YIN. *NOT'E: A M1tAXIMUM OF FOUR LOGO SERVICES ARE PERMITTED AT A GIVEN INTERCHANGE. IN THE ABOVE FIGURE AN ATTRACTION LOGO MAY BE SUBSTITUTED. - Feb 13 02 04:54p Miss.l_ogos [601)853-7107 p.3 ~ INTERSTATE LOGOS, LLC i HISTORY In June of 1988, Interstate Logos was formed for the express purpose of providing Logo Signing Programs to states. Everett Stewart assumed the responsibility for development of this new Company which now oversees the operation of twenty-one (21) logo sign companies, eight (8) Tourist Oriented Directional Signing Programs, as well as a silk screening operation in Baton Rouge, and a sign construction company in Georgia. One of tl~e first steps in the development of Interstate Logos, L.L.C, was to research existing state logo programs and then to assemble the highest caliber staff possible including engineering expertise with specific experience in logo signing programs. Interstate Logos, L.L.C. was successful in locating three (3) highly qualified individuals, recently retired from engineering positions with state highway departments, each of whom had been instrumental in both the development -and implementation phases of their respective state-rw~ logo signing programs. These gentlemen provided technical expertise in logo signing to the already extensive knowledge in signing and marketing that existed within other employees of the Company. LOGOS Prior to the formation of Interstate Logos, privatized logo signing programs had already-been instituted in four (4) states, Arizona, Wisconsin, Indiana, and Minnesota. Since that time, Interstate Logos has submitted proposals for providing a logo signing program in each of the twenty-three (23) states and the Province of Ontario that have made the decision to either implement a private contract -logo program or go through a new solicitation of proposals. Of these twenty-three submissions, Interstate Logos has been successful in obtaining the contracts through a .selection process with eighteen (I 8) of the submissions -Nebraska-January 26,1989, Oklahoma-April 17,1989, Utah-June 6, 1990, Missouri-February 6, 1991, Ohio-January l0, 1992, Texas-April 13, 1993, Mississippi- September 21,1993, Georgia-April 28,1995, Minnesota-May 8, 1995, South Carolina-August 1, 1995,Virginia-October 1, 1995, Michigan-May 14, 1996, New Jersey-May 21, 1996, Florida- December 11,1996, Province ofOntario-Logos, September 4, 1998, Colorado-Apri120, 1999, Mew Mexico-July 21,1999, Delaware-August,1999, and most recently Maine-January, 2001. In addition to these eighteen (18) contracts, Interstate Logos acquired the assets of TravelSigns, Inc. on July 17,1996, and assumed the operation of the Kansas program. Interstate Logos has also acquired the assets of Logo Signs of America-Wisconsin who was handling the programs for the states of Kentucky and Nevada. The twenty-one (21) contracts require that Interstate Logos, through its subsidiaries, market, construct, administer, and maintain the logo signing program for each state for contract periods that vary in length from four (4) to twenty (20) years. Interstate Logos is proud of the ongoing success of its logo signing programs which is substantiated by the on time or early completion of sign construction in each of the contract logo projects, and the high level of business participation in the programs. To date Interstate Logos through its logo companies, was responsible for the construction and erection of more than 27,000 background panels and installation of over 89,000 business logos. Interstate Logos is the largest logo pro ram provider in the country Since January of 1989, Interstate Logos has been responsible for the erection of approximately $80 million of logo signing structures in the United States and approximately $15 million logo/TODS structures in the Province of Ontario V Feb 13 02 04:53p Miss. Logos (601)853-7107 p.2 *t CORPORATE OFFICE ~- Prcxident•EvetetlSlcwart Vice Presldcnl.Connie James 5551 Cnrpsaacc Dlvd., Suit. ;y 2A Baton Rouge, LA 70808 1.800.468.7805 Fax:(225)9?8-))30 ® INTERSTATE LOGO FABRICATION (Silk Screen Oivisiun) General Manager-Juanitn Cuns 1986 Beaumont Ut. Baton Rouge, LA 70806 1.800-468.7805 Fax:(225)9?3.3147 CANADIAN TORS, LTD. LOGO PROGRAM/TODS Gunctal Manogcr Lisa Honnan 120 Whitmore Rd., Unic 8 Wuu,3hri.lgv, ON L4L 6A3 )•888.263-933} Fax:(905) 851.4724 COLORADO LOGOS, 1NC. COLORADO TODS lxncral Manager-Eric Knox 44 Union Boulevard, Suitt #640 LakewouJ,('O 80128 1.886.634-5646 Fa x: (303) 46:-2325 © DELAWARE LOGOS. L.L.C. Regional Managcr•Fluyd Williams 1230 Parkway Ave.. Suim # 100 WextTrencon,NJ 08628 )•800.889-3878 Fax:(609)406-9514 O FLOAIDALOGOS,iNC. General Manager•Cwig 5hackclfurJ 4706 Capita( Circle, SW Tallahassee, FL 323 (0 !•888.608.0833 Fax:(850) 219.9BR6 © GEORGIA LOGOS, L.L.C. RigiarialManogcr-Floyd Williams 6591 Peachtree Industrial Bh•d., Suire A Norcross, GA 30092 I.800-76}-2361 Fax:(770)447.6537 O KANSAS LOGOS, INC. General Menages-Tate Colcnwn Ll00SW Wnuamnkcr Rd.,$uirr #3 Tispeka, KS 66604 1-800.449-4420 Fax:(785)272-0168 KENTUCKY LOGOS, L.L.C. KENTUCKY 70DS NEW JERSEY LOGOS, L.L.C. NEW JERSEY TODS General Manal;er•J. R. Jarvis Gcocral Manager-Lcc Haddaway 305 Ann St., Suite # 6 12)0 Parkway Avc.. $utrc N 100 Frankfurt, KY 40601 Wctr Trenton, NJ 08628 I.800.469.56ib fax:(502)2T7.1286 1.888.655.6461 Fax: (609)406.9524 O MAINELOGO5.L.L.C. ~ NEW MEX1C0 LOGOS.INC. Mnrkcting Managcr•Gaty 11 Vcill¢ux Gcncral ManagerDrisnSauhvr 93 Western Avenue 7820 Pan American Freeway NE, Suicr T Augusta,ME 04330 Alhuyurcyuc,NM87109 )•877-945.5646 Fax:(107)622.78J3 )•888-858.2238 Fax: (5051858.1530 MICHIGAN LOGOS, INC. ~ OHIO LOGOS, INC. MICHIGAN TORS OHIO TODS Generel Managcr•Mike Kovalehick Regional Managrr•Rugcr Knse 5030 NurthwinJ Drivu, Suim # 103 4384 Tullvr Road East Lattsitsg, MI 48823 Dublin, OH 43017 1;88R-645.6461 Fax:(5l7) 337.4881 1-800.860.5646 Fax:(6l4)7l7.0836 MINNESOTA LOGOS, INC. ~ OKLAHOMA LOGOS, L.L.C. General Manager-Uave De5uccer Gcncrol Manager Jeremy Tilron 20l W TravclersTrail,Suire #230 4334 N.W. Exprcuway,Suite # l69 Burnsville, MN 55)37 Oklahoma City, OK 13 t lti 1.800-769.3197 Fax:(612)895.8499 1.800.888.7446 Fax:(g05)840•1554 MISSISSIPPI LOGOS, L.L.C. ~ SOUTH CAROLINA LOGOS, INC. R¢giunal Managn• Johnny Durceu General Monager•Poige Youatans 116 Village D6•d., Suite D lZ2l Atlas Ruad Madixnn, MS 39110 Columbia, SC 29209 1.800.815.5646 Fax:(601)853.7107 I-800.332.1727 Fax: (803)763.1368 (~ MSSSOURl LOCOS ~ TEXAS LOGOS, t.P. AlISSOURI TODS {{ ~ Gcn¢ral Munagcr•Bill)nncs h Gnmrol Managcr•Maody Carden 9 1501 N. Norwood Urivc, Suim # 145 3102WeaTrumanDlvd.,Suite#112 Hurac,TX 76054 Jc((ctsonCity, M0 65109 1-8D0.546.2577 Fax: (817) 787.8461 1.600.666.3514 Fax:(573) 693.7148 ®UTAH LOGOS, iNC. NEBRASKA LOGOS, INC. Regional Managcr•Gary Turner NEBRASKATODS 447 Whitepinc Drive General Monagrr•Kurt Griffin Murray, UT 84123 315 Snutlt 9tfs St.. Suitt #207 1.800.388.2763 Fax:(901) 263-2364 Lincoln, NE 69506 67 F 02 5371 1 B00 333 G 35 V1RG1NlA LOGOS, INC. ax:(4 - . • g )4 . - General Mauager•John Spacek ~' NEVADA LOCOS, INC. 10001 Paaetsun Avenue General Manager•Bcyron McDaniel Richmond. VA 23233 1280 Tenninal~Vay,Suicc #Z6 1.800.229.2809 Fax:(804)754.0976 Reno, NV 89502 1.800-ti42.5'120 Pnx:(775) 323.8719 CORPORATE, FABRICATION FACILITIES, AND STATE OFFICES L~~; COLORADO ~C~ ~ d s' 12" LOGO SIGN CODE t.MIN_INF. iNAP GAS FooD O- ~ LODGING_ 2 e CAMPING Ql Q5 SITS PLAN m c O U 0 E C7 w 800' 1451'1 907 I1-179'-111-3 (~ O C W G ~ ~ < ~ ® ~ -0 ~?. N ~ p ~ m C ~ to ~ ~ m v > ~+ m < v ~ N v ~' w ~ 3 ~ ~ ~ .x-. N U ~ W i N `G ~ m _ 41 O ~ (n ~ rn d ~ - X ~ d Q m m ~ O ~ O a N d " N ~ r _r 3. ( _ r ~ ~ (1 Eastbot RAMP SIG ssTE NEW EXISTING ~ TYPe oFFSET SIZE SUPPOfl"fS OTY SIZE - SUPPORTS QTY. REGD. WK. ® - - © _ _ _ O _ __ - ___ __ ._ _ __ __ MAINLI NE S IGNS s~ TY PSET EW EXISTING PE oF SIZE SUPPORTS O SIZE D. WK. 4 G/L 3' gr 15x12 w10x22 2 New 3 F 30' 15x10 w16x22 2 _ New 2 _ 1 _ 401' --If- 110' -I1f-241 230' --If-- 130' -NF-- 228' 0 G m Zl 3 „ 0 m 0 d Rlcftway: I-70 Ezit: 173 Scale: NTS Drawn 6y: DM Date: 2(14!02 Revised: CDOT CDOT approval of Bile selecfinn onl ) CDOT Region TraHlc Operatlonr.' Signahue. ___- -._...__ Date_ co~.~m.~ts: - ----~-- - - ... ~ w N 3 Y ~ 4 0 . ~ Jy a~ ~~ W~ y- J ~ 1 ~ ~ ~ ~ V- v U ~cLl ~ " 0/ o D a- ~ mo o ~ v ''~ l~1 ~~ E o a`~ ~ - c ~ ~ ~ a ® ~ ~ MO z C() ~ ~ cn° ~~ ~~ Ciry: Vail (Lionsheadl County: Eagle Region: 3 161-N1--1652'--11-- 3338' Westbound RAMP SIGNS SSE E FFSET W EXIS TYP O I pTY. SIZE SUPP TY D K. 8 `J ,/ MAINLI NE S IGNS s r rvPE cFS• EI IST • _ ., SIZE SUPP RTS T , y1ZE t P S J PORK TY REOD. WK. 4 G!L 19' 15x12 w10x22IvID 2 New 3 F 18' 15x10 w10x22 MD 2 New 2 Page 1 of 1 George Ruther -Signs From: Kent Rose <krose@ewpartners.com> To: <gruther@ci.vail.co.us> Date: 02/27/2002 2:38 PM Subject: Signs George- Please convey to the Vail PEC and Town Council my objection to allowing advertising within the interstate corridor. When I was on the Town council, we worked very hard to get special consideration from CDOT not to allow the big blue signs within the Town boundaries. I think that West Vail can solve their own problems with revisions to the sign code allowing something different on their buildings, but I do not think allowing off-site advertising is a good idea. Once you allow it, you will never be able to go back and the visual pollution could have a long lasting negative effect on our valley. Be very careful of unintended consequences. Thank you- Kent Rose file://C:\Windows\temp\GW } OOOOI.HTM 03/05/2002 access=success Monday, April 1, 2002 Suzanne Silverthorn Town of Vail 75 South Frontage Road Vail, CO 81657 Corbin Suzanne, you've asked us to clarify the role of signage along Interstate 70 as it relates to the wayfinding program for the Vail Valley and how it might impact commercial destinations located in West Vail. As you know, the information hierarchy we established for the wayfinding program relies at the highest level on calling out the names of the six "villages" and assigns each a unique color. In our ongoing negotiations with the State of Colorado Department of Transportation, we are requesting that this color and information convention be utilized on signage along I-70. You have examples of our proposed designs. As part of that request we have suggested to C-DOT that the inclusion of this information on signage along I-70 could be seen as a more effective way to direct visitors than the usual Interstate Logo program, given the number of accommoda- tions and other commercial destinations in the immediate area. Thus, commercial destinations would rely on the information hierarchy of the wayfinding program, by directing their customers to "exit at the West Vail exit". There would be no need to utilize the Interstate Logos program; it would be redundant. Additional signs could be added along the frontage roads to reinforce directions to the West Vail area if necessary. A major benefit of this approach would be that as commercial destinations came and went, no changes would be required to the signage, to say nothing of the improved aesthetics along I-70 and consistency in the directional "language" of the Valley. ]e in, President 109 East Front Street 304 Traverse City, MI 49684 231 947.1236 231 947.1477 fax mail@corbindesign.com www.corbindesign.com Approved April 22, 2002 PLANNING AND ENVIRONMENTAL COMMISSION PUBLIC MEETING MINUTES Monday, April 8, 2002 NEW MEMBER ORIENTATION 11:00 am PROJECT ORIENTATION / -Community Development Dept. PUBLIC WELCOME 12:00 pm MEMBERS PRESENT John Schofield Erickson Shirley George Lamb Gary Hartman Chas Bernhardt Doug Cahill Rollie Kjesbo DRB MEMBERS PRESENT Clark Brittain Charles Acevedo Hans Woldrich Margaret Rogers MEMBERS ABSENT Site Visits : 1:00 pm 1. Middle Creek-160 N. Frontage Road 2. Lodge at Lionshead - 380 E. Lionshead Circle Driver: George ~o NOTE: If the PEC hearing extends until 6:00 p.m., the board may break for dinner from 6:00 - 6:30 DINNER Public Hearing -Town Council Chambers 6:00 pm 2:00 pm Swearing in of reappointed PEC member Erickson Shirley and appointed PEC members George Lamb, Rollie Kjesbo and Gary Hartman -Lorelei Donaldson, Town Clerk. 2. Election of 2002 Chair - John Schofield 7-0 Vice-Chair - Erickson Shirley 7-0 3. A request for a joint worksession with the Design Review Board and Planning and Environmental Commission to discuss a proposal for a conditional use permit to allow for a private educational institution and a request for development plan review to construct employee housing and a private educational institution within the Housing Zone District and setting forth details in regards thereto, located at the site known as "Mountain Bell"/an ~. TOWN OF PAIL ~-' Approved April 22, 2002 unplatted piece of property, located at 160 N. Frontage Rd./to be platted as Lot 1, Middle Creek subdivision. Applicant:. Vail Local Housing Authority, represented by Odell Architects Planner: Allison Ochs Gary Severson, acting as the meeting facilitator, outlined the process for the afiternoon meeting. Allison Ochs provided a brief overview of the Housing Zone District. A copy of the zone district regulations was attached to the staff memo for reference. Mark Ristow spoke on behalf of the Housing Authority with regard to this project. He stressed the importance of affordable housing in the Town of Vail. Mark stated the goals of the project as adopted by the Vail Town Council. Otis Odell provided an overview of the project and process to date. He discussed the rezoning process and the land use plans amendment. Otis discussed the history of the design process. Allison Ochs presented an overview of the PEC/DRB comments. She passed a copy of a letter from the Vail Village Homeowners Association, Inc. Otis Odell stated that he believed that the PEC/DRB goals for this project were his goals. He stated how the project complied with the parking requirements. He wished to know if the parking requirement could be different? Could the parking requirement be reduced by 32 spaces? Where can the bulk and mass be located on the site? Should "zones" of bulk and mass be identified? Dialogue amongst the group ensued. John Schofield summarized and further clarified the issues and concerns of the Planning & Environmental Commission, as formulated at their March 11, 2002, meeting. Erickson Shirley stated that bulk and mass remain huge issues for the PEC. Dialogue ensued regarding child drop-off. Numerous individuals spoke on the matter. Clark Brittain turned the microphone over to Hans to discuss the DRB's concerns. Hans Woldrich stated that Town's goals were the DRB's goals. Hans pointed out the following issues: the buildings are too bulky and massive, the buildings are swimming in a sea of asphalt, the site is a tremendously visible site and it must meet the design requirements of the site, the roof ridge lines are too straight and must be broken up, building locations are under utilized and there is too much site disturbance. Gary Severson explained the next steps of the afternoon meeting. John Schofield stated that the issues had been boiled down into two categories: bulk and mass, relationship of height and relationship between buildings on the site. Too much asphalt, parking needs to be addressed. He stated that if these issues were addressed, then many of the other issues (landscaping, snow storage, ridgelines, etc.) would be addressed as a result. Otis Odell asked if a reduction in parking was acceptable? 2 Approved April 22, 2002 Chas Bernhardt, speaking for the PEC/DRB, said no. Clark-Atkinson talked to the impacts of building parking structures. John Schofield stated that the Commission could grant flexibility in the number of tandem and compact spaces. Gary Severson clarified that this concern would be addressed by reducing the effective mass of asphalt by removing square footage of asphalt, not by screening it with landscaping. and berming. Otis Odell asked the group to define zones of acceptable height and massing. Hans Woldrich recommended that they focus the mass near the rear portion of the site with buildings stepping up from the Frontage Road going lower to higher as you go north on the site and low to high from east to west; west to east. He said the center of the site is immediately east of the mountain bell tower. Otis Odell asked if a single footprint building was acceptable. The group agreed that may be ok. .Jim Lamont spoke on behalf of the Vail Village Association. He stated that aesthetics and a regional approach needs to be taken. He believes this site should be maximized for development and the revenues used to develop affordable housing in all locations. He also felt that quality development is needed to meet the expectations of the community and resort. Gary Severson summarized the direction and comments of the group. 4. A request for a rezoning from High Density Multiple Family (HDMF) & Medium Density Multiple Family (MDMF) to Lionshead Mixed Use -1 (LMU-1 ), to allow for the redevelopment of the Lodge at Lionshead, located at 380 E. Lionshead Circle/Lot 7, Tract I & Tract J, Block 1, Vail Lionshead 1St Filing and Lot 6, Block 1, Vail Lionshead 2"d Filing. Applicant: Lodge at Lionshead, represented by Jeff Bailey. Planner: .Russ Forrest TABLED UNTIL MAY 13, 2002 Doug Cahill made a motion to table this item. Gary Hartman seconded the motion. The motion passed by a vote of 7-0. 5. A request for a recommendation to the Vail Town Council, for a text amendment to Title 12, Section 2-2, to amend the definition of "Fractional Fee Club" and to amend Title 12, Section 16- 7A-8, to amend the Use Specific Criteria & Standards, and setting forth details in regard thereto. Applicant: Rob Levine Planner: George Ruther George Ruther presented an overview of the staff memorandum. Approved April 22, 2002 Erickson Shirley asked if there are any current regulations prohibiting fractional ownership. Matt Mire, Town Attorney, stated that the discussion that is in front of the Planning and Environmental Commission should be involved in ownership regulation. Erickson Shirley asked if there was any current regulations of the Town of Vail which regulate multiple ownership of single properties. Rob Levine, representing Antlers Condominium Association, clarified the situation at the Antlers. He stated that in the end, their redevelopment will be approximately $2,000,000 in the hole. He stated that they have sold 14 of their units at $700,000, as condominiums. They would like to sell the remainder at quarter shares at $200,000. He then spoke about the rental pool at the Antlers. John Schofield asked Rob Levine if he believed a code change was required to do what he is requesting.. Rob Levine stated that they already have .multiple units which are owned by corporations and that no Town of Vail regulations applied. Erickson Shirley asked if they approve this, would everyone in Lionshead do this? Rob Levine said he didn't think so and that there are benefits to condominiums. He stated that he didn't see any of the Lionshead properties doing hotel rooms, but that they would likely do something more like what they are proposing. Matt Mire, Town Attorney, asked if everyone did this, would it be necessarily a bad thing? Erickson Shirley stated that Antlers is apparently making a profit from his proposal. If the market works, then wouldn't everyone want to do this? Rob Levine stated that he believed these units would be more likely to be short-termed rentals and that he sees this as a benefit to the Town. Doug Cahill asked for clarification. George Ruther stated that at the time Fractional Fee Clubs were considered, there was great concern about the cumulative effects of Fractional Fee Clubs. He stated that since the regulations were put into place, we've had 4 Fractional Fee Clubs approved; 2 built. Erickson Shirley stated that when these were originally approved, a Fractional Fee Club was required to have a front desk and be run more like a hotel. With so many owners, he asked how does maintenance work. Rob Levine stated that you wouldn't want fractions at more than 1/12. People will not walk away from it. He stated that at'/a shares, people are more vested in the property. Doug Cahill asked about having more than'/a shares. Rob Levine stated that he wasn't sure about Vail Resorts plans. The chairman asked for public input. Dominic Mauriello representing the Sonnenalp stated that he is interested in the fractional fee club ownership in the PA zone district. He encouraged the board to focus on the use; not the ownership of a project. He believed that maintenance is an issue, but that new state 4 Approved April 22, 2002 regulations now require homeowners to have adequate reserves for maintenance. He ' questioned why we care whether an ownership is 1 /12 or 1 /20`h~ as long as there is a maintenance reserve. Erickson Shirley asked whether the regulations prevent more than one owner. Dominic Mauriello believed that the regulations don't speak to it other than the purpose statement of residential zone districts. Dominic encouraged the board to let the market dictate how many owners exist. John Schofield closed public input and asked Matt Mire whether this is prohibited. Matt Mire said he is not aware that it is illegal today, but that he would look into it. Erickson Shirley asked George whether the Lionshead Master Plan encourages warm beds. George Ruther reviewed how the various master plans encourage warm beds. Erickson Shirley asked whether any developers have developed properties in a residential area for the purpose of having a divided ownership. George Ruther believed that this has occurred in Vail Rollie Kjesbo stated that his concern was about whether or not this would be a use which would proliferate throughout the Town. George Ruther clarified that this had no impact on accommodation units. Specifically, he stated that in the PA Zone District, this use must be run more like a hotel. However, in other zone districts, condominiums are an allowable use. Doug Cahill stated that he saw this as an opportunity in the higher density zone district. He sees it more as a conditional use in Lionshead. He asked -about the redevelopment of buildings in Lionshead and what kind of accommodation units we would see in Lionshead. George Ruther stated that in LMU-1, accommodation units are not counted towards density. Chas Bernhardt stated that with Rob Levine as the expert, he recommends that Rob draw up the guidelines for this type of use and regulations. George Lamb stated that he deals a lot with this type of relationship. He applauds Rob for doing small ownerships, because he has seen these partnerships falling apart. He would like to see the agreements, maintenance agreements, etc. that Rob is proposing for the project. Rob Levine then talked about condominium laws across the country. He talked about applying these on more of amicro-level. He clarified that if the partnership isn't working, they can sell their portion of the ownership fee-simple. He stated that the association is in charge of maintenance. Erickson Shirley stated that Vail would be pretty cheesy if it were all hotels. He then stated that he used to live above the Red Lion and that's why he's on the Board today. He stated that he believed the town should encourage a greater mix of residential unit types. Gary Hartman stated that he believed that having this type of ownership will encourage live beds. But he has concerns about this use spreading beyond the core areas and that. there should be some sort of percentage cap, or conditional use process for this use. Approved April 22, 2002 John Schofield stated that what this application is before them, is not really what they had envisioned as "fractional fee". He stated that regulating this ownership may not be something that the Town wants to enter into. He believes that this ownership is already allowed by code. The real question is do we regulate use or do we regulate ownership? He questioned about other's thoughts that allowing this will create a bonanza. He stated that he believed that the concerns about long-term maintenance are things that they don't want to get into regulating. He stated let's regulate use, not ownership. Rob Levine stated that he believed the market would define the amount of these units. He further stated that he agrees that a mix of uses is beneficial to the Town. He stated that it is more beneficial to have these units, rather than only used 2 to 4 weeks per year. Erickson Shirley stated that Lionshead isn't very appealing. His concern is that people will move to Sun Valley. He stated that this has kind of a time-share feel to it, and he believes that there needs to be a balance. He believes that this is a commercial enterprise and has a different feel to it than corporations purchasing units. He stated that communities have regulations because the market doesn't always do what's best for the community. John Schofield stated that he has concerns about a mix of uses on a site, much like Vantage Point. George Ruther stated that the discussions he's had-with Park City have indicated that the mix of uses has been a problem for them. Chas Bernhardt made a motion to table this until May 13, 2002. George Lamb seconded the motion. The motion passed by a vote of 7-0. 6. A request for a recommendation to the Vail Town Council for a text amendment to Title 11, Section 11-5, Prohibited Signs, Sign Regulations, Vail Town Code, to allow for certain off-site advertising signs, and setting forth details in regard thereto. Applicant: Town of Vail Planner: George Ruther George Ruther presented an overview of the staff memorandum. On March 18th the Town Council directed staff to move forward with Interstate business signs for the West Vail Interchange. George reviewed how these types of signs are located and operated by the Colorado Department of Transportation. George further reviewed the sign code and how these types of signs are prohibited signs since they are off-site advertisement. George also reviewed the previous attempts to put Interstate business signs in the Town of Vail. The Way-Finding Committee also reviewed these types of signs and concluded that these types of signs were not the most effective way to direct guests to businesses. They developed an alternative way finding program and they have concluded that the proposed Interstate signs would be in conflict with the way finding sign program. George reviewed the questions from the last PEC meeting. The questions and answers were: 1) Can the Town further restrict the distance from an interchange (from 3 miles) that signage could promote. The answer is that yes, the Town could further limit the distance from the interchange that the signs could promote. 2) Can the Town opt out of the sign program if the rules change at a State or Federal level. The answer to this question is that the Town could choose not to adopt those changes or to opt out of the program completely. Approved April 22, 2002 3) The Vail Town Council stated that ramp signs should not be allowed. The question is can the Town prohibit ramp signs. The answer to this question is that if a business is not visible from the ramp then ramp signs shall be installed. If the business is in sight of a ramp then a ramp sign may not be regulated. George Ruther reviewed various alternatives for how ramp signs could work with around-about. Erickson Shirley asked whether CDOT is more flexible with the ramp sign versus Interstate signs. George Ruther stated that.the answer was yes. Chas Bernhardt asked about whether the Town could just have signs at the West Vail Interchange. George Ruther stated that the answer to this question is yes -other communities have done that. George Ruther then reviewed the specific text changes to change the sign code. He then reviewed the staff recommendation. Rick Scapello stated that based on the conditions, they can be resolved and that the PEC should forward a recommendation to approve or deny. He also stated that the ramp signs could be flexible. Rick mentioned that the purpose is to divert people off the Insterstate that may be passing through. Erickson Shirley asked Rick whether Council was aware that businesses would have to be excluded since ramp signs would be prohibited. Rick Scapello agreed that businesses that are not visible would not be eligible or you would have to have ramp signs. Erickson Shirley asked whether the wayfinding .committee considered allowing Interstate business signs. Greg Hall, Public Works Director, discussed how the committee pursued a more creative way-finding signage. John Schofield asked whether we could do something more creative. Greg Hall said we are pursuing a creative sign program with the Federal Government. Eric Knox reviewed that you did not have to have ramp signs. However, he had assumed that all the businesses could be seen. After a sight visit it was concluded that not all the businesses were visible. So be began pursuing creative signage for a roundabout. He believed that a creative ramp sign could be created to work within the Town. Sonny Caster expressed his support for the Interstate business signs. Sonny believed this would help business in West Vail. He did not see any reason not to have them. George Lamb wondered where the way-finding program is and expressed interest in tabling this item until the two programs could be coordinated. Erickson Shirley would propose the use of signs on I-70, but not on the ramps. 7 Approved April 22, 2002 Gary Hartman stated Vail needs to look at the comprehensive sign program and it needs to look at how the Interstate signs would be integrated with this comprehensive approach. Gary thought we should go for the International symbols. Rollie Kjesbo stated. we should table this until this is considered as part of a comprehensive sign program. Doug Cahill said everyone is concerned with generating business, but he is concerned about the fairness issue. Erickson Shirley asked whether we (TOV) could put wayfinding signs on the Interstate. Greg Hall said that the wayfinding signs will need to be reviewed by the Federal Government, but we can put the International Icons on the Interstate. Rick Scapello stated that in the discussion with I-70, the icons were discussed, but that the Council felt that the business logo signs were the best way to go. Doug Cahill questioned the hours of operation to get a logo on the sign. Rick Scapello reviewed the rules and regulations for putting a specific type of business sign on the Interstate. Doug Cahill further asked whether Sonny Caster could put his logo on the sign, given that he would close his bathrooms and drinking water. George Ruther confirmed that the ordinance in front of the PEC would require business owners to comply with the Federal regulations on business operation before they could have a logo on the sign. Chas Bernhardt is for moving forward .with Interstate signs and International logos on the ramps. John Schofield is not comfortable with the exclusion of the Main Vail and the East Vail Interchange. John would like to integrate this effort into the sign regulations that are be redrafted. As a world class resort, we should be distinct and unique. The Town should pursue International icon signs and creative wayfinding signs on the Interstate. He also wondered if many business would meet with the minimum standards set out in the Federal regulations. Erickson Shirley is concerned that the Town can not put out signs on the Interstate. Greg Hall stated that the Town can not put alternative signs on the Interstate, unless we get Federal approval Doug Cahill made a motion to table this proposal until integrated into a comprehensive sign plan. There was no second and the motion died. Chas Bernhardt moved to approve the request, but only allowing ramp signs using International icons. There was no second and the motion died. Erickson Shirley expressed his support for the logo signs and suggested that if better signage became available we could remove the business logo signs. Approved April 22, 2002 Doug Cahill again expressed concern about the inequity involved with this program. Doug Cahill made a motion to deny the proposal with specific direction to the Council to integrate this idea into the sign code revisions and the wayfinding program. Rollie Kjesbo seconded the motion. The motion passes 4-3, with Chas Bernhardt, Erickson Shirley and George Lamb opposed. 7. A request for a variance from Section 12-6H-6 (Setbacks), Vail Town Code, to allow for the remodel of Vail Townhouses, Units 2A & 2C, located at 303 Gore Creek Drive, Lot 2, Block 5, Vail Village 1St Filing. Applicant: Vickie Pearson, represented by Pam Hopkins Planner: George Ruther TABLED UNTIL APRIL 22, 2002 8. A request for a minor subdivision of Lot 2, Block 1, Vail Lionshead Second Filing (Evergreen Lodge) and Lot F, Vail Village Second Filing (.Medical Center); a request to rezone a portion of Lot 2, Block 1, Vail Lionshead Second Filing (Evergreen Lodge) from Special Development District No. 14 to Lionshead Mixed Use 1; a request to rezone a portion of Lot 2, Block 1, Vail Lionshead Second Filing (Evergreen Lodge) from Special Development District No. 14 to General Use; a request to rezone a portion of Lot F, Vail Village Second Filing (Medical Center) from General Use to Lionshead Mixed Use 1; and a request to amend the study area defined in the Lionshead Redevelopment Master Plan and setting forth details in regards thereto, located at 250 S. Frontage Rd. West /Lot 2, Block 1, Vail Lionshead 2"d Filing and 181 South Frontage Road West / Lots E and F, Vail Village Second Filing, Applicant: Evergreen Hotel and the. Vail Valley Medical Center Planner: Allison Ochs Chas Bernhardt made a motion to table item 8 to the first meeting in May. Rollie Kjesbo seconded the motion. The motion passed by a vote of 7-0. 9. Approval of March 25, 2002 minutes The PEC approved the minutes as read. TABLED TO MAY 13, 2002 10. Information Update • Discussed banning cell phones in meetings. The group agreed to that. / Appointment of PEC rep to AIPP and Open Space Committee • George Lamb was appointed to AIPP • Chas Bernhardt was appointed to the open space committee Meeting adjourned. 9 MEMORANDUM TO: Planning and Environmental Commission FROM: Community Development Department DATE: March 25, 2002 SUBJECT: A request for a recommendation to the Vail Town Council of a text amendment to Title 11, Section 11-5, Prohibited Signs, Sign Regulations, Vail Town Code, to allow for certain off-site advertising signs, and setting. forth details in regard thereto. Applicant: Town of Vail Planner: George Ruther I. DESCRIPTION OF THE REQUEST On February 19, 2002, the Vail Town Council directed staff to prepare a text amendment to Title 11, Sign Regulations, Section 11-5, Prohibited Signs, of the Vail Town Code, to allow for Specific Information and Business Signs at the West Vail exit #173, as further regulated by the Colorado Department of Transportation. The request is the result of a discussion the Town Council had with Rick Scalpello, who is working in cooperation with a number of the West Vail merchants, to place informational signs on I-70 in the vicinity of the West Vail exit #173. The proposed signs are the blue and white reflective informational signs often seen along interstate highways informing motorists of "gas, food & lodging" businesses and other "attraction"opportunities located at upcoming interstate highway exits. The Colorado Department of Transportation classifies these signs as Specific Information and Business Signs. These sign are also known as LOGO Signs. The LOGO Signs include business plaques that are flat rectangular aluminum information signs which are attached to the larger sign that includes the name, name brand, or trademark, logo or symbol for businesses providing motorist services. The proposed signs would be located in the vicinity of the West Vail exit. Only those businesses located within the limits established for these types of signs would be permitted to participate in the sign program. According to the Rules and Regulations for Specific Information and Business Signs, adopted by the Colorado Department of Transportation on November 30, 1998, "To be eligible for a Business Sign to be installed on a Specific Information Sign the maximum driving distance that gas, food, lodging and camping service facilities can be located from the main traveled way of the Interstate Highway shall not exceed 3 (three) driving miles in either direction. If within that 3 (three) mile limit there are less than 6 participating services of the type being considered, the limit of eligibility maybe extended to 5 driving miles. A gas, food, lodging, and camping service facility that is not within such maximum driving distance shall not be eligible for a LOGO sign." Pursuant to Section 11-5-2, Prohibited Signs, of the Sign Regulations, in part, "The following signs shall not be permitted, erected or maintained in the Town...off premises advertising signs or any other sign not pertinent and clearly incidental to the permitted use on the property where located." Staff has determined that the current regulations prohibit the installation of the informational signs as proposed since the proposed signs would include the name, name brand, logo, or trademark or symbol of the individual businesses. II. BACKGROUND In 1995, the Vail Town Council .heard a similar request. Upon discussion of the proposal and consideration of the existing town codes, the Council denied the request. At that time, the Council identified two areas of particular concern. The first was the negative aesthetic impacts "billboard" types of signs have on the community, and second, was the Vail Town Code sign regulations strictly prohibit off-premises advertising signs or any other sign not pertinent and clearly incidental to the permitted use on the property where located (Title 11, Section 11-5-2 L). In 1999, as part of the Town of Vail Wayfinding Sign Program, the Wayfinding Committee considered these signs for inclusion into the program. Upon deliberation and discussion, the Committee determined that these types of sign were in direct conflict with the premier, international world-class image we are trying to convey and should not be installed. The committee did, however, recognize the need to disseminate informational messages and recommended that, due to our international resort presence, informational signs, if installed, should use internationally recognized symbols (i.e., a gas pump; a plate, knife and fork; and bed and pillow). At the request of the Town of Vail, the Colorado Department of Transportation (CDOT) has installed informational signs at the Main Vail exit. The signs that were installed are a combination of international symbols and words (i.e., gas, food & lodging). III. STAFF RECOMMENDATION The Community Development Department recommends that the Planning & Environmental Commission tables the request for a recommendation to the Vail Town Council of a text amendment to Title 11, Section 11-5, Prohibited Signs, Sign Regulations, Vail Town Code, to allow for certain off-site advertising signs. Staff's recommendation to table is based upon our belief that additional information is needed on this text amendment before a final recommendation is made. Staff recommends that the item be tabled to the April 8, 2002, meeting to the Planning & Environmental Commission. IV. PROPOSED TEXT AMENDMENT The Community Development Department is proposing the following text amendments: (ADD) Section 11-1-1, Definitions, SPECIFIC INFORMATION AND BUSINESS SIGN: An official sign with a white reflective legend and border, on a blue background, that displays the type of business (Gas, Food, Lodging, Camping) and the interstate exit number which includes a flat rectangular aluminum information sign that is limited to the display of the name, brand name, or trademark, logo, symbol for businesses providing motorists services for gas, food, lodging, camping and/or tourist attractions. (AMEND) Section 11-5-2 (L), Prohibited Signs Off-premises advertising signs or any other sign not pertinent and clearly incidental to the permitted-use on the property where located. This prohibition shall not apply to Specific Information and Business Signs as defined in Section 11-1-1 of the Vail Town Code and as further regulated by the Colorado Department of Transportation. (ADD) Chapter 4, Sign Categories Article D. West Vail Exit #173 SECTION: 11-4D-1: Scope 11-4D-2: Specific Information and Business Signs 11-4D-1: Scope: This Article concerns the display of Specific Information and Business Signs at the West Vail exit #173. This Article further includes the purpose of these signs, size, height, number, type of service, .and location limitations. The following provisions are the sign regulations for Specific Information and Business Signs (aka LOGO signs). 11-4D-2 Specific Information and Business Signs: A. Purpose: To provide directional information along the Interstate Highway to business establishments offering services for Gas, Food, and Lodging to the traveling public. B. Location: West Vaii exit #173 and subject to review and written approval pursuant to the. Rules and Regulations for Specific Information and Business Signs, as regulated by the Colorado Department of Transportation. C. Size: Subject to review and written approval pursuant to the Rules and Regulations for Specific Information and Business Signs, as regulated by the Colorado Department of Transportation. D. Height: Subject to review and written approval pursuant to the Rules and Regulations for Specific Information and Business Signs, as regulated by the Colorado Department of Transportation. E. Number: Four (4) information signs total with a maximum of two per direction of travel and no more than six (6) business signs per information sign. F. Type of Service: The type of services permitted on a Specific Information sign shall be limited to "gas", "food", and "lodging", as regulated by the Colorado Department of Transportation. . V. ISSUES FOR DISCUSSION Eligibility According to the rules and regulations adopted by the Colorado Department of Transportation, in order "to be eligible for a inclusion on the sign the maximum driving distance that gas, food, or lodging service facilities can be located from the main traveled way of the Highway Interstate shall not exceed three (3) driving miles in either direction. A gas, food, or lodging service facility that is not within such maximum driving distance shall not be eligible for a LOGO sign." Staff roughly determined the three-mile driving distance from the West Vail exit and estimates that this area would include businesses as far east as the Vail Run Building on the north side of the interstate and all of Lionshead on the south side. If this text amendment were to be adopted staff would recommend that a far shorter maximum driving distance be established. If a shorter maximum driving distance were adopted careful consideration would be needed to determine which businesses are then eligible and which are not. 2. Directional Ramp Signs According to the rules and regulations adopted by the Colorado Department of Transportation, in part, "..: where a displayed service is not visible from a ramp terminal, ramp signs shall be installed along the ramp or at the ramp terminal ,and maybe provided along the crossroad." In considering this proposal and prior to directing staff to prepare a text amendment proposal, the Town Council expressed their dislike for any additional signs as part of the program. Staff interprets the adopted rules and regulations to require additional signs which would be contrary to the Town Council's desires. Staff recommends that this issue be clarified prior to any formal recommendations being made. 3. Creativity The signs that are proposed would be the standard blue and white reflective sign used and displayed in Anytown, USA. In determining the appropriateness of these signs for inclusion in the recently adopted Town of Vail Wayfinding Program, the committee determined that blue and white logo signs were in direct conflict with the premier, international world-class image the town is trying to convey, and therefore, should not be installed. At the Town Council meeting on February 19, 2002, the representatives .from Colorado Logos, Inc, expressed an ability to create a more interesting and unique sign display than the one used in other areas. To date, alternatives have not been submitted for consideration. Staff recommends that the sign company present alternatives for consideration by the Town prior to the Commission making a formal recommendation. RULES AND REGULATIONS - FOR SPECIFIC INFORMATION AND BUSINESS SIGNS EFFECTIVE NOVEMBER 30, 1998 COLORADO DEPARTMENT OF TRANSPORTATION 4201 East Arkansas Avenue Denver, Colorado 80222 1~' DEPARTMENT OF TRANSPORTATION Table of Contents A. B. C. D. E. F. G. H. I. J. K. GENERAL PROVISIONS ...................................................... 2 LOCATION ........... ..................................................... 5 TYPE OF SERVICES .......................................................... 8 NUMBER OF SIGNS PERMITTED ............................................. 12 COMPOSITION ......................... .................................. ]2 SIZE OF BUSINESS OR ATTRACTION PLAQUES ............................... 13 PERMITS AND PROCEDURE ................................................. 13 RENEWAL OF PERMITS ..................................... .............. lb REPLACEMENT -RESPONSIBILITY .......................................... 16 PAYMENT AND FEES ....................................................... 17 FEE SCHEDULE FOR ERECTING SPECIFIC INFORMATION SIGNS ................ 18 STATE OF COLORADO DEPARTMENT OF TRANSPORTATION Rules, Reeulations and Standards Pertaining t~ o Specific Information and Business Signs A. GENERAL PROVISIONS PURPOSE: To establish rules, regulations, standards, and a permit system, hereinafter called "rules" for the erection and maintenance of Specific Information and Business Signs erected within highway right-of--way to provide directional information to business establishments offering services for Gas, Food, Lodging, Camping and Tourist Attractions to the traveling public. 2. APPLICABILITY: The provisions of these rules are applicable to areas of the Interstate System. AUTHORITY: CRS 1973 43-I-415 (1981 Colo. Sess. Law, chapter 512) and 23 U.S.C. 109(d), 131(f), 315 and 49 CFR 1.48 (b) C.R.S. 1998, 43-1-420. 4. CONFORMITY WITH LAWS: Each business identified on a Specific Information Sign shall have given written certification to the Department of its conformity with all applicable laws concerning the provision of public accommodations without regard to race, religion, color, sex, or national origin, and shall not be in breach of that certification. DEFINITIONS: a. Specific Information Sien: Also known as "LOGO Sign". An official sign with white reflective legend and border, on a blue background, that displays thetype ofbusiness (Gas, Food, Lodging, Camping, and/orTourist Attraction) and the interstate exit number. b. Business Plaque: A flat rectangular aluminum information sign which is attached to a Specific Information Sign either on the mainline or ramp sign limited to the name, brand name, or trademark, logo or symbol for businesses providing motorists services for Gas; Food, Lodging, Camping and/or Tourist Attraction. c. Centerline of the highway means a line equidistant from the edges of the median separating the main traveled ways of a divided Interstate highway. d. Contractor means the private independent contractor that is selected by the Department pursuant to apublic-private .initiative and that is responsible, by contract with the Department, for implementing and administering the LOGO sign program. See Section A. 6. of the rules and "Department" below. e. Department refers to the State of Colorado Department of Transportation, (CDOT). In the event that the Department contracts with a private contractor to maintain and administer al( or part of the LOGO sign .program, "Department" shall also mean that contractor to the extent required by that contract or the context of the Rules. See Section A. 6. of the Rules. f. Erect means to construct or allow to be constructed. g. FHWA means Federal Highway Administration. h. Interstate S sY tem means the system of highways as defined in CRS 43-2- 101. LOGO Sins means Specific Information and Business Signs. j. MUTCD meanstlie 1988 edition ofthe FHWA Manual on Uniform Traffic Control Devices for Streets and Highways and the Colorado Supplement thereto. Terms used in these rules shall be ni accordance with usage of the MUTCD. k. Maintenance means to preserve, keep in repair and clean. State Signing Standards are those standard drawings and specifications adopted for use by the State Highway Commission as published in the 1986 Edition of the State Department of Highways, Division of Highways, State of Colorado, Standard Specifications for Road and Bridge Construction, Section 713, Traffic Control Materials. m. Tourist Attraction means a Tourist Oriented Attraction of regional interest to the traveling public. Tourist Attractions are limited to only the following: A natural phenomena; a site of historical significance; a site of cultural significance; an area. of natural or scenic beauty; or an area naturally suited for outdoor recreation, as further defined in Section C.5 of the Rules. 3 n. Trailblazer means a small sign that displays a directional arrow to the business and, if necessary, the mileage to the business. o. Traveled Lane is the driving lane normally occupied by the traffic located left of the highway shoulder. p. Urbanized Area means that area within the boundary of a metropolitan area leaving a population of fifty thousand or -nore as determined by the United States Bureau of tl~e Census in its latest census and as included on the urbanized area map approved by the Department. 6. INDEPENDENT CONTRACTOR PROGRAM ADMINISTRATOR The Department is authorized by Sections 43-1-420(2), 43-1-420(4), and 43-1- 1202(1)(A)(XI), C.R.S., to negotiate and contract with an independent contractor, pursuant to apublic-private initiative, for that contractor to implement and administer all or part of the Specific Information and Business Sign Program (or "LOGO Program") described in the Rules. Based on that authority, the Department intends to issue a request for proposals and to negotiate a contract that is most advantageous to the State for the successful proposer to assume the administration and maintenance of the LOGO Program. Sections 43-I-420(2) and -43=I-420(4) specifically authorize that contractor to determine the amount of fee(s) to be charged for a LOGO sign permit and to develop the method for the annual rotation of business signs. If such a contract is executed, the implementation and administration ofthe LOGO Program by that contractor may include the right of that contractor: 1) to determine and charge a new fee amount for a LOGO sign, different than that described in Section G.9 of tl~e Rules; and, 2) to develop and implement a new method for the annual rotation of LOGO signs, different than that described in Section G.6 of the Rules. If such a contract is executed, the complete terms of that contractor's implementation and administration of tl~e LOGO Program will be described in detail therein, and the implementation and administration ofthe LOGO Program by that contractor will be subject to the Department's supervision. All sign permittees will be given prompt written notice of the effective date of the contract and wi I I also be provided a copy of the contract. 1n the event that the terms of the negotiated contract conflict with substantive terms of the Rules, the Depart-ent will amend the Rules to reflect such changes to the extent required by law. 7. STATEMENT OF BASIS, STATUTORY AUTHORITY, AND PURPOSE The Rules are promulgated by the Department of Transportation pursuant to the Specific Statutory Authority of Section 43-1-415(1)(f). The Statement and Basis, Specific Statutory Authority and Purpose for the September 15, 1998 Rulemaking Hearing is hereby incorporated herein by this reference and shall be available for copying and public inspection during regular business hours from the Roadside Advertising Coordinator, Colorado Department of Transportation, 4201 East Arkansas. Ave., Denver, Colorado $0222, B. LOCATION LOGO Signs shall be located only on the interstate system, as follows: LOGO signs for Gas, Food, Lodging, and Camping shall be located only outside urbanized areas. LOGO signs for Tourist Attractions -nay be located both within urbanized areas and outside urbanized areas. Installation of Specific Information Signs shall be consistent with the State signing standards and in accordance with the MUTCD. A LOGO Sign shall be placed in advance of an interchange exit and shall be readable from the traveled way. The specific location of each LOGO sign is subject to Department approval 2. LOGO signs shall not be located at the following locations; or under the following circumstances. a. At interchanges with other freeways. b. Where a U-turn or illegal movement is required to access a business. c. Where long sections of structure, retaining wall and/or installation of noise wall limit the convenient placement of a ground - mow~ted LOGO sign. d. Where the Department determines that, for safety, or operational, or other appropriate reasons, the installation of LOGO signs is not in the best interest of the traveling public. The Department shall base final approval of the location of a LOGO sign on the following criteria. a. Non-interference with existing regulatory, warning, guide signs or traffic control devices. Proposed Specific Information Signs shall not be allowed to block driver sight to any existing regulatory, warning or guide sign; or any other traffic control device. . b. Tourist attraction signs shall meet the minimum guide sign spacing as described in the MUTCD. Right -of--way width will be checked to determine if Specific Information Signs may be installed without interfering with existing guide signs. d. Utilities including sewer and drainage systems, gas lines, water lines, and electrical lines will be checked to determine if signs will conflict with such utilities. 4. RELATIONSHIP TO EXIT GORE: The Specific Information Signs shall be erected between the previous interchange and no closer than 800 feet in advance of the exit direction sign at the interchange from which the services are available. There should beat least 800 feet spacing between the signs. Excess spacing should be avoided.. (Figure I). CONVENIENT REENTRY REQUIRED: Specific Information Signs shall not be erected at an interchange where the motorist cannot conveniently reenter the Interstate Highway and continue in the same direction of travel. EXIT RAMP SIGNS: At single-exit interchanges where a displayed service facility is not visible from a ramp terminal, ram si ns shall be installed along the r~ or at the ramp terminal, and may be provided along tl~e crossroa .Service information for visible facilities may be omitted. The signs shall include the distances to service installations and directional arrows in lieu of words. The minimum letter height should be 4 inches except that any legend on a symbol shall be proportional to the size ofthe symbol. Ramp signing may be used on ramps and crossroads at double-exit interchanges. LATERAL LOCATION: The Specific Information Signs should be located so as to take advantage of natural terrain, to have the least impact on the scenic environment, and to avoid visual conflict with existing traffic control signs within the highway right-of--way. Unprotected sign panel supports Located within the clear zone shall be of a CDOT breakaway standard. The Specific Information Sign shall be located i-1 accordance with standard accepted good engineering practices and approximately 30 (thirty) feet outside of the traveled lane. RELATIVE LOCATION: In the direction of traffic successive Specific Information Signs shall be those for "camping", and/or "Tourist Attraction", "lodging", "food", and "gas", in that order. 9. DISTANCE TOGAS, FOOD, LODGING, AND CAMPING SERVICES• To be eligible for a Business Sign to be installed on a Specific Information Sign the maximum driving distance that gas, food, lodging, and camping service facilities can be located from the main traveled way of the Interstate Highway shall not exceed 3 (three) driving miles in either direction. Tfwithin that 3 (three) mile limit there are less than 6 participating services of the type being considered, the limit of eligibility may be extended to 5 driving miles. A gas, food, lodging, and camping service facility that is not within such maximum driving distance shall not be eligible for a LOGO sign. 10. DISTANCE TO TOURIST ATTRACTION SERVICES: To be eligible for a business sign to be installed on a specific information sign. The maximum driving distance that a tourist attraction can be located from an interchange within an urbanized area shall be limited to 3 (three) miles, and shall be limited to 10 (ten) miles maximum driving distance from an interchange outside ofan urbanized area. A tourist attraction that is not within such maximum driving distance shall not be eligible for a LOGO sign. 11. A trailblazer sign may be used only when the directional information displayed on .the LOGO sign is inadequate to direct the public to the business, such as where the signed business is not visible after exiting an interstate and/or where turns must be made onto one or more crossroads to get to the signed business. A trailblazer sign may be used at each such turn until the business is visible. A trailblazer sign shall be located only along the shortest route from the interstate to the business on a conventional roadway. A trailblazer sign shall comply with the following: a. Trailblazer signs are to be erected prior to tl~e erection of ramp or mainline specific infor-nation and business signs. b. .Trailblazer signs not on state highway right-or-way shall not be erected until appropriate written approval has been obtained from the jurisdiction having authority for sign placement. c. The business will be responsible for furnishing the business plaque for use on the trailblazer assemblies. d. A trailblazer sign may be placed only on all weather roads clear of obstructions that could damage a vehicle while traversing that route. 12. Services and Tourist Attractions presently utilizing Department installed guide signing are not eligible for Specific Information Signs. C. TYPE OF SERVICES: The type of services permitted on a LOGO sign shall be limited to "gas", "food", "lodging" "camping", and/or "Tourist Attraction", as follows: 1. "GAS" LOGO SIGN: To qualify for a gas LOGO sign the business must have: a. Vehicle services, which shall include fuel, oil, and water; b. Restroom facilities and drinking water; c. Subject to availability of fuel there should be continuous operation at least 16 Fours per day, 7 days a week. If fuel is not available tl~e operator shall post on the premises the location of tl~e nearest available source (see experimental program); and d. Public Telephone. 2. "FOOD" LOGO SIGN: To qualify for a food LOGO sign the business must have: a. Licensing or approval, where required; b. Continuous operation to serve food for a mini-x-um of 12 consecutive hours within the time frame of 7:00 a.m. to 11:00 p.m. 6 days a week, including operation with indoor sit down facilities for a minimum of 20 people; and c. Public Telephone 8 d. Restroom facilities and drinking water. 3. "LODGING" LOGO SIGN: To qualify for a lodging LOGO sign the business must have: a. .Licensing or approval, where required; b. Lodging accommodation composed of units with a private entrance for each unit to accommodate at least two persons per unit with space for automobile parking; accommodations must be available for rental on a nightly basis 7 (seven) days a week; and c. Public Telephone. 4. "CAMPING" LOGO SIGN: To qualify for a camping LOGO sign a business must have: a. Licensing or approval, where required; b. A minimum of twenty spaces to accommodate camping tents and/or travel trailers and/or motorized campers; c. An adequate supply of drinking water; d. Flush toilets; e. A sanitary disposal system for travel trailers and/or motorized campers; f. Public Telephone; and g. Proof of maintenance in compliance with applicable State/Local Board of Health rules and regulations. 5. "TOURIST ATTRACTION" LOGO SIGN: To qualify for a tourist attraction LOGO sign a business must have: a. Licensing or approval, where required; b. Minimum of 20 (twenty) spaces for parking; 9 c. Restroom facilities and drinking water; d. Continuous operation at lease 8 (eight) hours per day, 7 (seven) days per week (in season, except that this requirement shall not apply to the "arena" category listed below in the table in Section 5. g.; e. Public telephone; f. Attendants on site and/or conduct tours, as required by D above; g. To qualify for a Tourist Attraction LOGO sign a business must also meet the minimum traffic generation criteria in tl~e following table: TYPE OF SPECIFIC * CATEGORY 1 * CATEGORY ll * CATEGORY ^1 ATTRACTION CRITERIA 1,000,000 OR MORE 50,000 TO 1,000,000 50,000 OR LESS REQUIRED REQUIRED REQUIRED. POPULATION POPULATION POPULATION NATURAL ANNUAL 200,000 50,000 5,000 PHENOMENA ATTENDANCE HISTORIC SITE OR ANNUAL 200,000 50,000 5,000 DISTRICT ATTENDANCE CULTURAL ANNUAL 200,000 50,000 5,000 SITE ATTENDANCE AMUSEMENT ANNUAL 200,000 50,000 5,000 PARK ATTENDANCE ARENA ANNUAL 200,000 50,000 5,000 ATTENDANCE AREA OF NATURAL ANNUAL 200,000 50,000 5,000 OR SCENIC BEAUTY ATTENDANCE GOLF ANNUAL 200,000 50,000 5,000 COURSE ATTENDANCE MUSEUM ANNUAL 200,000 50,000 5,000 ATTENDANCE RECREATIONAL ANNUAL 200,000 50,000 5,000 AREA ATTENDANCE ZOOLOGICAL OR ANNUAL 200,000 50,000 5,000 BOTANICAL PARK ATTENDANCE WINERY OR ANNUAL 200,000 50,000 5,000 BREWERY ATTENDANCE * CATEGORY POPULATIONS SHALL BE BASED ON BOUNDARIES ESTABLISHED AS URBANIZED AREAS. IF NONE CATEGORY SHOULD BE BASED BY CITYri'OWN LIMITS. IF NONE THAN SHALL BE CONSIDERED CATEGORY [II. h. ELIGIBILITY: To be eligible as a "Tourist-Oriented Attractions of Regional Interest to the Traveling Public", a business must be one of the following: 1. A NATURAL PHENOMENON: A natural phenomenon is 10 limited to a feature created by mature. Examples include but are not limited to; unusual rock formations, caves, fossil beds, and waterfalls. HISTORIC SITE OR DISTRICT: A historic site or district shall be limited to a structure or site that is of definite historical significance as determined by tl~e Colorado Historic Society as a historic attraction in the National Register of Historic Places as published by The United States Park Service, and it must be of State or Nationa( significance. CULTURAL SITE: A cultural site shall be limited to any facility for the performing arts, exhibits, or concerts. 4. .AMUSEMENT PARK: An amusement park shall be limited to a permanent area which is open to the general public for three (3) or more of tl~e following activities; picnicking, hiking swimming, boating, entertainment rides, food services, etc., in operation more 'than 3 (three) months per year. 5. ARENA: An arena sliall be limited to a stadium, sports complex, auditorium, fairground, civic or convention center or race track which has a capacity of at least 5,000 (five thousand) seats and is holding events on at least 28 (twenty eight) days of the year. 6. AREA OF NATURAL OR SCENIC BEAUTY: An area of natural or scenic beauty shall be .limited to a naturally occurring area of outstanding interest to the general public, including State ofNational Parks, wilderness areas, mountain ranges, lakes, rivers, canyons, and similar areas. GOLF COURSES: Golf courses shall be li-nited to a facility open to the public and offering at lease 9 holes of play. Miniature golf courses, driving ranges, chip-and-putt courses, and indoor golf sliall not be el-gible. MUSEUM: A museum shall be limited to a facility, open to the public at least 100 days per year, in which works of artistic, historical, or scientific value are cared for and exhibited to the public. RECREATIONAL AREA: A recreational area shall be limited to an area that includes bicycling, boating, fishing, hiking, rafting, picnicking, snowmobiling, or cross country skiing. 10. WINERY OR BREWERY: A winery or brewery shall be I invited to a licensed site that produces a minimwn of 1,000 gallons of wine and/or beer per year and product commercially packaged for off-premises sale. Open to the public for tours, a minimum of 320 hours per year and provide an educational format for informing visitors about wine and beer processing. l 1. ZOOLOGICAL OR BOTANICAL PARK: A zoological or botanical park shall be limited to a facility in which living animals, insects, or plants are kept and exhibited to the public. D. NUMBER OF SIGNS PERMITTED: The number of Specific Information Signs permitted shall be limited to one for each type of service along an approach to an interchange with no more than four (4) signs per direction of travel per exit. E. COMPOSITION: SPECIFIC INFORMATION SIGN PANELS: Tl~e Specific Information Sign panels shall have a blue background with a white reflectorized border. The size of the Specific Information Sign panels shall not exceed the minimum -size necessary to accommodate the maximum number of Business or Attraction Plaques Signs permitted using the required legend height, panel size and spacing. BUSINESS PLAQUES ON SPECIFIC INFORMATION SIGNS: Business Signs to be mounted on Specific Information Signs shall have a business logo and may use a legend and shall be of high intensity reflective sheeting. The principal legend should be at least equal in height to the directional legend on the sign panel. Where business identification symbols or trademarks are used alone for a Business Sign, the border may be omitted, the symbol or trademark shall be reproduced in the colors and general shape consistent with customary use, and any integral legend shall be in proportionate size. Messages, symbols, and trademarks which resemble any official traffic control device are prohibited. The vertical and horizontal spacing between Business Signs on sign panels shall not exceed 8 inches and 12 inches, respectively. Typical sign locations prepared from these standards are shown in figures I and 2. Material for Business Plaques shall conform to the state signing standards. 12 LEGENDS: All directional arrows on exit ramp signs and all letters and numbers on Specific Information Signs, used in the name of the type of service and the directional legend shall be white and reflectorized. 4. SINGLE EXIT INTERCHANGES: On the Specific Information Signs, the name of the type of service followed by the exit number shall be displayed in one line above the Business Plaques. The "gas", "food", "lodging", "camping", and "tourist attractions" Specific Information Signs shall be limited to six Business Plaques each. DOUBLE-EXIT INTERCHANGES: The Specific Information Signs shall consist oftwo sections, one for each exit. The top section shat I display the Business Signs for the first exit and the lower section shall display the Business Signs for the second exit. The name ofthe type of service followed by the exit number shall be displayed in a line above the Business signs in each section. Where a type of motorist service is to be signed for at only one exit, one section of the Specific Information Sign-may be omitted, or a single-exit interchange may be used. The number of Business Plaques on the sign panel (total of both sections) shall be limited to six for "gas", "food", "lodging", and "camping" and "tourist attractions". 6. REMOTE RURAL INTERCHANGES: In remote rural areas, where a Specific Information Sign cannot becompletely utilized byasingle qualified type offacility, two types of facilities may be displayed on a single sign. Each type of facility must be displayed in a vertical row of two plaques with the identifying type of service located above each column with the exit and number to be located above the service identification line. F. SIZE OF BUSINESS OR ATTRACTION PLAQUES: Each Business Plaque displayed on the "gas", "food", "lodging", "camping", and "tourist attractions" SpecificTnformation Sign shall be contained within a 48-inch wide and 36-inch high rectangular background area, including border. The Trailblazer Sign Plaque shall be 18 inches high and 24 inches wide. Legends: All letters used in the name of the type of service and the directional legend shall be 10-inch capital letters. Numbers shall be 10 inches in height. G. PERMITS AND PROCEDURE: 13 No Business Sign will be installed on specific information panels prior to issuance of a permit by the Department. Permits will be issued by the Department in accordance with these rules. 2. Permit applications wi l l be accepted at the appropriate region office in care of the Department. Applications transmitted by mail shall be effective from date of receipt rather than of mailing. 3. Permit applications shall specify tl~e number of Business Signs requested per interchange. Separate application shall be required for each type of service requested. 4. The specific information. sign and. related business signs can remain until the area of the specific information location is needed for highway purposes or subject to paragraph G (12) below. 5. Application forms and fee schedules may be obtained from the Department and shall contain the following information. a. The name and address of the applicant. b. Type of service eligible under Section C, of these rules. c. A complete layout or sample of the brand, symbol or trademark or name or combination of these, showing exactly what the business sign will display. d. A statement of conformity with laws in accordance with Section A4 of these regulations, Conformity with Laws. e. ,A statement that the permitted services are in accordance with rules in Section B 9, Distance to Services. f. A statement that type of services requested conforms with rules under Section C, Types of Services. g. A statement including the milepost nwnber and name of the Interchange. h. A standard application processing and administration fee will accompany each application. Such fee will be returned if an application is denied or if after approval the business sign is not erected for reasons caused by the Department. 14 i. The local city or county official responsible for control of signs within their jurisdiction must indicate their decisio-~ on the application. 6. An annual rotation procedure for granting permits will start January 1, after the specific information sign has been in place one full calendar year and will only effect new sign installations after March 12, 1987. Under this procedure, each business will be assigned a number according to the date of receipt of its permit application. If a business is thereby replaced on the specific information sign by another business, the business being replaced will be paid a portion of the original cost to erect the sign by the Department from monies paid by the new business advertiser. The reimbursed portion of the original cost to erect the sign will be less 1 / ] 0 of that cost for each year the replaced business advertiser has been on the sign. At the end of the useful life of the specific information sign or after 10 years whichever is sooner, the current business permittees or if the sign is subject to rotation, the new business permittees will be charged equal shares of the full replacement cost of the specific information sign. The useful life of a specific information sign is estimated to be a minimum of 7 years and a maximum of 10 years. For the purpose of computing reimbursement, the useful life of the specific information sign shall be l0 years. A(1 businesses grandfathered by the March 12, 1987 law change will be subject to the rotational plan after the 10 year useful life of the sign has been reached. 7. Permits for Business Signs shall be valid for a period of one year, beginning each January 1, without proration for periods less than one year. 8. The holder of a permit shall have the right during the term of the permit to change the advertising copy so long as the copy conforms to these rules. Cost of such changes in the copy or legend of the Business Sign shall beat the expense of the permit holder. Permit holders will be charged an additional maintenance and administration fee for each plaque removed and/or remounted. 9. Once an application is approved, the owner shall remit the erection and maintenance fees within ten days of receipt of written notice of such approval. Fees will be in the amount prescribed by the fee schedule, shall not be prorated for fractions of years, and will fulfill the owner's maintenance obligation for the first calendar year or fraction thereof during which a business-sign is actually installed. If the fees are not received within 60 days of receipt of written notice, the business application is void and a new application and administrative fee will be required to be submitted for plaque installation. If the Department denies the owner's business sign application for safety or other highway related reasons, this fee will be returned. 15 10. PERIOD OF OPERATION OF BUSINESS: For businesses operated on a seasonal basis, Business Signs denoting types of services not then available shall be covered or removed. This work shall be done by the Department . An additional maintenance and administration fee shall be paid for this work. It shall be the responsibility of the business operator to notify the Department of the dates of unavailability of motorist service not less than 20 days prior to seasonal closure or unavailability of services. I I. When the specific information sign needs to be replaced or substantially repaired for any cause, the cost to rebuild the sign will be charged in equal amounts to the current business (logo) sign permit holders. 12. When it is determined by the Department of Transportation that a business is no longer entitled to advertise under these rules, or that an advertised business service no longer is available, then the Business Sign for that particular business shall be removed or covered by the Department. Permit holders shall be entitled to notice and hearing prior to removal or covering of a sign pursuant to CRS 1973 43-]-412 (Colo. Sess. Laws chapter 512) and rules and regulations promulgated thereunder except where the Department has reasonable grounds to believe and finds that the public health, safety, or welfare imperatively require emergency action as provided in C.R.S. 24-4-104(4). In such instances a plaque may be immediately removed or covered. Such instance may include, without being limited to: Upon a business service no longer being available the Department shall give appropriate notice thereof to the permittee. 13. Permit applicants and holders are advised that upon an approved revision of the urbanized boundary to include the interchange where tl~e specific information and business signs have been installed, such signs will then be prohibited pursuant to CRS 1987 43-1-420. Such signs will be subject to removal upon notice and a hearing will be provided pursuant to C.R.S. 1973, 43-I-412. H. RENEWAL OF PERMITS: PROHIBITION: No permit shall be issued for any Business Sign which simulates any official traffrc control device or sign. DENIAL-REVOCATION: The provisions of Sections 43-1-410 and 412 C.R.S. and rules and regulations promulgated thereunder and shall apply to the denial or revocation of a permit or renewal of a permit 16 Applications for renewals for Business Signs permits shall be made before the first day of December of each year, and shall be accompanied by a maintenance and administration fee per permit as shown in the Fee Schedule. If the renewal application is not received prior to the first day of January of the renewal year the Business Sign permit shall expire and the sign shall be removed, pursuant to G 12 (aj above. 4. Permits will be issued at Regional Offices, presently located in Greeley, Grand Junction, Pueblo, Aurora, and Metropolitan Denver. Applications may be obtained from and mailed to the respective Department Offices. All renewal applications for of permits shall be mailed to The Roadside Beautification Section, 4201 E, Arkansas Ave., Denver, CO 80222. L REPLACEMENT -RESPONSIBILITY: The Department shall not be responsible for lost, stolen, defaced, deteriorated, damaged or destroyed Business Signs regardless of the cause. The applicant shall be responsible for delivering a replacement or renovated sign to the Department to replace any sign which is lost, stolen, defaced, destroyed or which is in a deteriorated condition. J. PAYMENT AND FEES: Fees for erecting, maintaining and administration ofthe Specific Information Signs shall be paid in advance by approved applying business and/or businesses in accordance with the Schedule as amended and updated by the Department. Fees for erecting Specific Information Signs are calculated to cover the total cost ofthe signs and are a one time charge as is the Processing and Administration charge. The Maintenance and administration fee shall be charged on an annual basis at a rate to be determined by the Department pursuant to CRS 1973, 43-1-420, as amended. Business Signs to be placed on the Specific Information Signs shall be furnished and paid for by the business being identified. In case of a single approved applicant business that party will be held responsible for the entire Specific Information Sign cost with a right of reimbursement from subsequent approved applicant businesses so that each approved applicant business will share equally in the total sign cost. Once the equal share of total cost of the sign for each advertiser has been established, each new advertiser will pay the Department the cost determined by the rotation procedures outlined in G, 6 of the regulations. That cost will then be refunded to the business advertiser whose business sign is required to be removed from the specific information sign. 17 Cost Share Schedule: Number of Applicants Percent One 100 Two 5 0 Three 33 l /3 Four 25 Five 20 Six 16 2/3 To effect the above cost sharing schedule, first determine the total sign cost and then divide that share equally with the existing approved applicant businesses. .. For example: If there are three applicants for a four panel lodging sign, the three applicant businesses will each have to pay one third of the total cost for the Specific Information Sign. When a fourth applicant for that Specific Information Sign is approved that applicant wi II pay 25% ofthe cost ofthe Specific Information Sign and the Department will distribute the funds between the original three applicants. Thereafter there shall be no right to reimbursement. K. FEE SCHEDULE FOR ERECTING SPECIFIC INFORMATION SIGNS The fee schedule for erecting a specific information sign is based upon the total actual costs of erecting and maintaining the sign and of the administration of the sign program. This total cost figure is subject to frequent and immediate change. To eliminate the additional increased costs of promulgating new regulations each time the total actual program costs change, the actual fee to be charged a particular applicant will be determined by the Department at the time of such application based upon the appraisal of total costs theri existing for the program. The current fee schedule is attached as an addendum hereto by this reference for informational purposes only. All such costs for a specific information sign will be billed equally to each business advertiser on that specific information sign. 18 Figure 1.2?.I. TYPICAL SIGNiTvG FOR SINGLE-EXIT i,]TERCHANGES (4 AND 2 PANEL LOGOS) TRAVEL DISTANCE MEASURED cRp4 THIS POINT ~ >t" OCR S6 Metropolis Utopia Metropolis .utopia 1 trot ~"`s lRAAP SIGNS t A$ REOUIREO ~ AT 200' SP4CING1 } fir- t F0001~ ~~-- ~~OOGING~~ ~--- 1 CA4PING)+` ~ ~- t ATTRACT IONi « OR elf • Of?T M W -OCR M +i eoo~ oR 41 N. -000 - OCtT M ppp _ WT 41 ~~ eoo~ YIN. OR 60(>69fG - E7CIT M LOOt3111a - OCIT M 600' ~~ ~~ 4I N. ~r r ' 600' ~ 4 t N. tuArstq -OCR st tJwrt~ _ mt 4s ~~ 600' YIN. a.r *NOTE: A MAXIMUM OF FOUR LOGO SERVICES ARE PERMITTED AT A G[VEN INTERCHANGE. IN THE ABOVE FIGURE AN ATTRACTION LOGO MAY BE SUBSTITUTED. Figurc 1.22.2. TYPICAL SIGNING FOR S['~GLE-EXIT [NTERCHANGES (6 AND 3 PANEL LOGOS) TG~VEI OISTINCE 11EASl'RED fRp1 TM IS POINT rRAUP SIGNS + AS REGUIREO AT 200' SPACINGt ~ +- I F 0001 • ~..- IIODGiNGt~ ~~- I CA4PING1~ ~-~-I ATTRACTIONt• OR .. •Af - Q7T Mt MJ< - OrJf K aoo oao 000 56 Metropolis Utop~c ZN S6~R Metropolis Utopia ,...~ aoo• oR GIN. 1000 - OQT •t 1000 - R71f N c~a~ oc~o aoc~ aoo• Mlti. ~ ~ OR lO0io1~ - OOY 44 WO~IN - OCT M aoo• ~~~ a~~ ii--iN /eoo• ~ !/ GIN. GI~MN - OQ- M CA1V/N - WT M ,~ c~oa oaa c~oa aoo• GIN. ~~ *NOTE: A'VtAXIy[UM OF FOUR LOGO SERVICES A.RE PERMITTED AT A GIVEN INTERCHANGE. IN THE ABOVE F[GURE AN ATTRACTION LOGO M AY BE SUBSTITUTED. Approved 4/8/02 PLANNING AND ENVIRONMENTAL COMMISSION PUBLIC MEETING MINUTES Monday, March 25, 2002 PROJECT ORIENTATION / -Community Development Dept. PUBLIC WELCOME MEMBERS PRESENT Galen Aasland John Schofield Doug Cahill Diane Golden Erickson Shirley Chas Bernhardt Site Visits: 1. Middle Creek -160 N. Frontage Road 2. Vail 21 - 511 East Lionshead Circle Driver: George 12:00 pm 1:00 pm ~~ NOTE: If the PEC hearing extends until 6:00 p.m., the board may break for dinner from 6:00 - 6:30 Public Hearing -Town Council Chambers 2:00 pm 1. A request for a conditional use permit to allow for a bank and financial institution, located at The Club, 304 Bridge Street/Lot H, Block 5A, Vail Village 15t Filing. Applicant: The Club Planner: Bill Gibson/Allison Ochs WITHDRAWN BY THE APPLICANT 2. A request for a Major Amendment to Special Development District # 28, to allow for the elimination of a dwelling unit, located at 356 Hanson Ranch Road, Christiania Units 410 & 420/Lot D, Block 2, Vail Village 15i Filing. Applicant: .Gail & Richard Siegal, represented by Morter Architects Planner: Bill Gibson/George Ruther George Ruther presented an overview of the staff memorandum. Galen Aasland asked for public comment. There was none. Chas Bernhardt had no comments. Erickson Shirley had no comments. {1 TOWN OF PAIL ~t MEMBERS ABSENT Brian Doyon Approved 4/8/02 Doug Cahill stated that he was in support of this proposal, but the net effect of these kinds. of changes eliminates smaller units that could be more likely to be included in the short term rental pool. John Schofield expressed a concern regarding parking. Diane Golden had no additional comments. Galen Aasland stated similar concerns to John and Doug. John Schofield made a motion for. approval with the findings and conditions of the staff memorandum. Chas Bernhardt seconded the motion. The motion passed by a vote of 6-0. 3. A request for a recommendation to the Vaif Town Council, for a text amendment to Title 12, Section 2-2, to amend the definition of "Fraction Fee Club" and to amend Title 12, Section 16- 7A-8, to amend the Use Specific Criteria & Standards, and setting forth details in regard .thereto. Applicant: Rob Levine Planner: George Ruther MOTION: Diane Golden SECOND: Doug Cahill VOTE: 6-0 TABLED TO APRIL 8, 2002 4. An appeal of a staff determination of the "first floor" or "street level" of the Vail 21 Building, located at 511 East Lionshead Circle, Part of Lot 3, Block 1, Vail Lionshead 15t Filing. Appellant: Vail Specialty Sports, Inc. Planner: George Ruther George Ruther presented an overview of the staff memorandum. Tom Gart, one of the owners of Vaif Specialty Sports, presented the plans of the space in question and discussed their plans for expansion. Joe Walker clarified that the contractor, Vaughn Miller, was responsible for pulling the appropriate permits. Joe Walker stated that he should have verified that the permits were pulled. Tom Gart stated that they would like the accessory use to continue for one year, until they have further expanded the building. Erickson. Shirley asked what the office was accessory to. Tom Gart stated that the office is their support network for all of the retail uses throughout the Vail Valley. Erickson Shirley asked where the office will be relocated to when the remodel occurs. Tom Gart stated that it would most likely be relocated to the basement space. Doug Cahill stated that he believed that this space was first floor and that it is unfortunate that they did not apply for permits, so that this could have been avoided. Doug asked if they had pursued the staff recommendations. 2 Approved 4/8/02 Tom Gant stated that they were looking for cheap alternatives for the shod term. Doug Cahill stated that they need to resolve the situation. John Schofield asked George Ruther for clarifications of the definitions of first floor or ground level. George Ruther stated the definitions of first floor, according to the Zoning Code and the UBC. John Schofield stated that he believed that no evidence has been presented which would lead him to believe that this space is anything but first or ground floor. Diane Golden stated that she believed this space to be first floor. Chas Bernhart stated that he believed this space to be first floor space. He stated that having office space is far more beneficial than. brown paper covering an empty space. He stated that he would be willing to approve this for a length of time. Erickson Shirley stated that he believed that the applicant is very sophisticated. He stated that it is unfortunate that no permit was applied for and he does not think that they should benefit from the lack of following procedure. Galen Aasland asked, if they were to approve this today, what would stop someone else from making a similar. application. He stated that they do have brown paper up on these windows and that it is not appealing to the visitor. Tom Gart asked for time to remedy the situation. George Ruther clarified condition number one in the staff memorandum, including a time frame for compliance. John Schofield made a motion to uphold the staff decision, in accordance with the following: Findings: That based upon the Commission's review and interpretation of the prescribed regulations outlined in Title 12, (Zoning Regulations) of the Vail Town Code, the standards and conditions imposed by the requirements of Title 12 (Zoning Regulations) have not been met with the applicant's proposal. Specifically, pursuant to the definition provided in Section 12-7H-3(A) of the Vail Town Code, the old Uptown Grille space within the Vail 21 Building is determined to be the "first floor" or "street level" of the building. The Commission's determination is based upon evidence provided during the public hearing and site visit, as well as the configuration of the building, topography of the developed site, layout of the exterior walkways, and the presence of a "basement" or "garden level" of the building directly beneath the space in question. 2. In upholding the administrative determination of the Community Development Department, the Commission finds that pursuant to Section 12-7H-6, Accessory Uses, of the Vail Town Code, the existing use of the space is not an accessory use to the permitted retail stores and establishment allowed on the first floor or street level of the building and is not necessary for the operation thereof. This finding is based upon the existing of an administrative office in the existing and adjacent retail space and on the fact that other administrative functions are occurring in the space that are not for the support of the retail use. Approved 4/8/02 Condition: 1. That the appellant, Vail Specialty Sports Venture, LLC, submits a demolition plan for the illegally converted interior space to the Town of Vai{ Community Development Department for review and approval of a required demolition permit and that the existing use of the space discontinue. The discontinuance of the use and removal of the illegally constructed improvements shall be completed by no later than June 1, 2002. Erickson Shirley seconded the motion. The motion passed by a vote of 4-2, with Chas Bernhardt and Diane Golden opposed. 5. A request for a recommendation to the Vail Town Council for a text amendment to Title 11, Section 11-5, Prohibited Signs, Sign Regulations, Vail Town Code, to allow for certain off-site advertising signs, and setting forth details in regard thereto. Applicant: Town of Vail Planner: George Ruttier George Ruttier presented an overview of the staff memorandum. Galen Aasland asked for public comment. Rick Scalpello, representing Vail Today, passed out brochures to the members of the Planning and Environmental Commission. Rick spoke in support of the application. Eric Knox, representing Colorado Logos, Inc. stated that a lot of fatalities used to occur on the highways and that these signs arose to provide for safety. Erickson Shirley asked for clarification of distances for signs to be on the sign. Eric Knox clarified the regulations as generally accepted in other locations. Galen Aasland asked for clarification as to how these regulations can be done so as to be fair and consistent to all businesses in the Town. Eric Knox stated that that was really up to the Town. He stated that the rules state that for any logo to be on the exit sign, but must be closer to that exit than any other exit. John Schofield asked about required distances. Eric Knox talked about safety and distances. Galen Aasland asked about additional signage. Eric Knox talked about trail blazers. and ramp signs and the roundabouts and jug handles. Erickson Shirley asked about the required signage, if businesses are not visible. Galen Aasland asked for clarification of the CDOT requirements and of shall versus may. Erickson Shirley asked about the design of the signs. Eric Knox stated that the rules are pretty clear that the signs must be blue with white lettering and border. They are looking at softening the colors of the logos of the specific businesses. 4 Approved 4/8/02 Erickson Shirley asked about the more generic signage. Eric Knox stated that he would not handle those types of application. Rick Scalpello, speaking for the Town Council, stated that they wanted the logo signs instead of the generic. He further stated that the needs of the merchants in the Village and Lionshead are met by the information booths and that they don't need signs. He further stated that the 2 businesses in East Vail aren't vehicular oriented and therefore they aren't included in the proposal Eric Knox stated that they would be open to putting shrubs around the store. George Ruther stated that the East Vail Market would like to be included in this application. Paul Nelson stated that he believed that these signs are very beneficial. He stated that the businesses in West Vail are at a disadvantage. He then stated. that he believed that the Town Council had generally approved this application. Sonny Caster, West Vail Conoco, stated that they lost their signage when the business changed over from Exxon to Conoco. He sees this as an opportunity to get advertising on the interstate Justin, representing the Half Moon Saloon, stated that West Vail needs all the help it can get. Rick Scalpello, speaking for the Town Council, stated that the signs must be these kinds of signs and limited to West Vail Erickson Shirley asked for clarification for the directional ramp signage. George Ruther stated that by this Ordinance, the Town would be adopting the state regulations. Galen Aasland asked if they could make the regulations more specific to the Town. George Ruther clarified that the Town would be deferring to the state regulations for this signage. Erickson Shirley asked if the Town could be more restrictive than the state. Diane Golden stated that she believed that there are too many open questions to take a vote on this today. Eric Knox stated that. if the businesses are visible, then ramp signs are not necessary. Rick Scalpello stated that he would find out if they could opt out, and the "shall or may" on the ramp signs, and the 3-mile requirements. John Schofield asked about how this legislation can be applied only to West Vail. Matt Mire, Town Attorney, stated that he shared the concern with fairness and consistency of legislation. Galen Aasland requested information specifically from Matt Mire, Town Attorney, regarding the legalness and fairness of not allowing Main Vail to do similar signs on the highway. Paul Nelson then stated that he had these signs in Kansas and that they are at a disadvantage in West Vail. Then he talked again about how we are hurting economically. John Schofield made a motion to table this until April 8, 2002. Approved 4/8/02 Diane Golden seconded the motion. The motion passed by a vote of 6-0. 6. A request for a minor subdivision of Lot 2, Block 1, Vail Lionshead Second Filing (Evergreen Lodge) and Lot F, Vail Village Second Filing (Medical Center); a request to rezone a portion of Lot 2, Block 1, Vail Lionshead Second Filing (Evergreen Lodge) from Special Development District No. 14 to Lionshead Mixed Use 1; a request to rezone a portion of Lot 2, Block 1; Vail Lionshead Second Filing (Evergreen Lodge) from Special Development District No. 14 to .General Use; a .request to rezone a portion of Lot F, Vail Village Second Filing (Medical Center) from General Use to Lionshead Mixed Use 1; and a request to amend the study area defined in the Lionshead Redevelopment Master Plan and setting forth details in regards thereto, located at 250 S. Frontage Rd. West /Lot 2, Block 1, Vail Lionshead 2"d Filing and 181 South Frontage Road West / Lots E and F, Vail Village Second Filing. Applicant: Evergreen Hotel and the Vail Valley Medical Center Planner: Allison Ochs TABLED UNTIL APRIL 8, 2002 7. A request for a conditional use permit to allow for an Early Learning Center and a request for .development plan review to construct Employee Housing within the Housing Zone District and setting forth details in regards thereto, located at the site known as "Mountain Bell"/an unplatted piece of property, located at 160 N. Frontage Rd./to be platted as Lot 1, Middle Creek subdivision. Applicant: Vail Local Housing Authority, represented by Odell Architects Planner: Allison Ochs TABLED UNTIL APRIL 8, 2002 8. Approval of March 11, 2002 John Schofield made a change on page 11 from "influence" to "interest" 9. Information Update The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department 6 Yw~4' .i d'~ E~v= 4 P k V:' ~t~ R ~;; COLORADO ~~~~~ ~ ~ VV 'Yg ~~ 6' 6' ~;; COLORADO ~.~ ~~Q ~~Q ~- - s° 12" s' 12° 'OWN OF VAIL ~y Department of Community Development 75 South Frontage Road Yail, Colorado 81657 970-479-2138 FtiX 970-479-2452 www ci. vail. co. us TO: Vail Town Council FROM: Community Development DATE: May 7, 2002 SUBJECT: Proposed Parcels for Open Space Designation Staff: Russ Forrest On March 20~', 2002 the Vail Open Space Board of Trustees met at a scheduled meeting and unanimously voted to recommend two properties to the Vail Town Council for Open Space Designation. The Board also asked staff to determine the cost of surveying the Town land along Gore Creek to indicate where there may be private improvement on public property that is already designated as open space. Staff will have a cost estimate by the May 7~' Town Council meeting for this survey. The attached memo to the Vail Open Space Board of Trustees summarizes the designated process and the two properties that are being recommended to the Town Council for consideration. Open Space Designation is separate and distinct from zoning. As per the Town Charter, once a property is designated as open space it must remain in Town ownership and must remain in one of the three open space zone districts until such time that registered voters in the Town Vail vote to remove a designation. Attachment A: Memo to Designated Board of Trustees Attachment B: Ordinance 10 ~•y~ RECYCLED PAPER ~' TO: Open Space Board of Trustees FROM: Community Development DATE: March 20, 2002 SUBJECT: Proposed Parcels for Open Space Designation Staff: Russ Forrest I. PURPOSE: The purpose of this hearing is to review and determine if additional properties should be recommended to the Town Council for consideration as designated open space II. BACKGROUND In November of 1995 the Vail Voters approved a Charter Amendment, which created a process to designate open space uses. The margin of approval was 90% voting in favor of the amendment. This was a key next step in the Town of Vail Comprehensive Open Lands Plan to create a process to go beyond zoning controls to protect Town-owned land with characteristics that make "open space" designation appropriate. An issue raised during the development of the Plan was that, Town-owned parcels can be rezoned or sold with the approval of the Vail Town Council. Section 13.11 of the Town Charter provides procedures for: 1) Designating parcels as open space; and 2) Removing parcels from a designated status. ' To date, 28 parcels and approximately 460 acres have been designated as open space. This includes: 76.3 acres in 2000, 11.65 acres designated in 1999 and 384 acres designated in 1996. III. SUMMARY OF THE DESIGNATED OPEN SPACE PROCESS Qualifications for designation Characteristics of Designated Open Space. To qualify as designated open space, the designated parcel must be owned by the Town of Vail and zoned natural area preservation outdoor recreation or agriculture open space and be either: 1) Environmentally sensitive lands (wetlands, riparian areas, critical habitat identified by the Division of Wildlife, or the Natural Heritage Program); 2) High natural hazard areas including the 100-year flood plain, red. avalanche hazard area, high rock fall hazard area, and high debris flow hazard area; or 3) Town of Vail parks that provide passive outdoor recreation opportunities. Steps to designate open space Step 1: Unanimous recommendation from the Open Space Board of Trustees concerning a parcel of land which meets the characteristics as set forth in these Charter (see above) _._. _-- -_ Step 2: Town Council consideration of an ordinance to include such parcel as designated open space. Step 3: Approval by ordinance designating open space by the affirmative vote of three-fourths of the entire council for final passage. Steps to eliminate designation Step 1: Town council may consider the sale, lease, trade, alienation, partition, granting of an exclusive license or permit, use or zone change other than one of the open space zone districts identified in this Section of designated open space only upon receiving a unanimous recommendation of such action from the Open Space Board of Trustees. Step 2: The Town Council shall consider an ordinance referring such question of disposal of designated open space to the registered electors at a town election for their acceptance or rejection. The ordinance shall give the location of the .land in question and the intended disposal thereof.. Every such ordinance shall require the affirmative vote of three-fourths of the entire Town Council for passage. Step 3: The vote of the town on proposed disposal of designated open space shall be held not less than thirty days and not later than ninety days from the date of the final council vote thereon. If no regular town election is to be held within the period prescribed in this subsection, the council shall provide for a special election; otherwise, the vote shall be held at the same time as such regular election, except that the council may at its discretion provide for a special election at an earlier date within the prescribed period. IV. RECOMMENDED PARCELS Staff is recommending two parcel of land for consideration for designated open space. These lands are summarized in the table 1. Both properties identified in Table 1 are owned by the Town of Vail and are zoned Natural Area Preservation (NAP). Other lands can be considered by the Board which meet the above mentioned criteria. The Middle Bench of Donovan Park has been discussed for consideration. However, it is not in a hazard area nor has been been identified in previous evaluations as being a sensitive natural area.. Although, many residents observe deer and elk moving through the site down to Gore Creek. Table 1 Property & Legal Descri tion Zoning Natural Features Acres Evaluation of Criteria 1) Lots 1-4, Vail, Natural Area Wetlands, 1.1 This parcel clearly Block 1, Vail Preservation Floodplain, meets the criteria by Meadows Filing 2 and water being environmentally bodies sensitive (wetlands) and also in a natural hazard _ _ area (100 year flood lain Lots 15& 16, Block Natural Area Waterfall, 4.85 This site meets the 1, Bighorn Preservation undisturbed criteria. The site is in a Subdivision alpine high hazard debris flow Addition 2 meadow, and rockfall hazard multiple area, and is in a natural moderate avalanche hazards. hazard zone. There is also a waterfall on the site which is used for ice climbing in the winter. ORDINANCE NO 10. Series of 2002 AN ORDINANCE TO DESIGNATE TWO PROPERTIES IN THE TOWN OF VAIL AS OPEN SPACE AS PER SECTION 13.11 OF THE TOWN OF VAIL CHARTER (SEE EXHIBITS A) WHEREAS, the-Town of Vail Charter provides a process to-protect properties as open space that met specii'ic criteria outlined in Section 13.11 of the Town of Vail Charter; and WHEREAS, the Town Council believes that it is appropriate to maintain open space zoning on certain designated properties in perpetuity unless, and until, a majority of the Town of Vail registered electors decided to remove the a Designated Open Space classification; and WHEREAS, the Town of Vail Open Space Board of Trustees unanimously voted to designate two properties in Exhibit A as open space on March 20, 2002; and, WHEREAS, the Town Council finds that the two properties in Exhibit A meet the criteria outlined in Section 13.11 of the Town of Vail Charter. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, AS FOLLOWS: Section 1 The Town Council hereby finds, determines and declares that the properties identified in exhibit A will be designated open space. Section 2 The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. Section 3 The repeal or the repeal and reenactment of any provision of the Vail Municipal Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 4 At this time, available records indicate all included properties are owned by the Town of Vail. If title of a property placed in the open space designation as identified in Section 13.11(a) 1-3 is found in the future to not be owned entirely by the Town of Vail, then the designation of that property is null and void and will be repealed with approval of an ordinance. Section 5 All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are hereby repealed to the extent only of such inconsistency. The repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, heretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED AND ORDERED PUBLISHED ONCE IN FULL, this 7th day of May, 2002. A public hearing shall be held hereon on the this 21st day.of May, 2002 at the regular meeting of the Town Council of the Town of Vail, Colorado, in the Municipal Building of the Town. Ludwig Kurz, Mayor ATTEST: Lorelei Donaldson, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 21st day of May, 2002. Ludwig Kurz, Mayor ATTEST: Lorelei Donaldson, Town Clerk Attachment A Property & Legal Descri tion Zoning Natural .Features Acres Evaluation of Criteria 1) Lots 1-4, Vail, Natural Area Wetlands, 1.1 This parcel clearly Block 1, Vail Preservation Floodplain meets the criteria by Meadows Filing 2 and water being environmentally bodies sensitive (wetlands) and also in a natural hazard area (100 ear flood lain Lots 15& 16, Block Natural Area Waterfall, 4.85 This site meets the 1, Bighorn Preservation undisturbed criteria. The site is in Subdivision alpine a high hazard debris Addition 2 meadow, flow and rockfall multiple hazard area, and is in natural a moderate hazards. avalanche hazard zone. There is also a waterfall on the site which is used for ice climbin in the winter. ORDINANCE N0.4 Series of 2002 AN ORDINANCE AMENDING TITLE 12, CHAPTER 3, ADMINISTRATION AND ENFORCEMENT, OF THE VAIL TOWN CODE, TO ESTABLISH CRITERIA FOR CONSIDERATION AND FINDINGS FOR ZONE DISTRICT AMENDMENTS TO THE OFFICIAL TOWN FO VAIL ZONING MAP AND TEXT AMENDMENTS TO TITLE 12, ZONING REGULATIONS, AND SETTING FORTH DETAILS IN REGARD THERETO.. WHEREAS, the establishment of criteria for consideration and findings for requests to amend the Official Zoning Map of the Town of Vail and to amend the text of the Zoning Regulations is of utmost importance to the Town to ensure a fair and efficient amendment review process; and WHEREAS, the Town Council believes that it is imperative that the Vail Town Code be amended to include established criteria and necessary findings to Zoning Regulation and Zoning Map amendment requests; and WHEREAS, the Planning and Environmental Commission of the Town of Vail has recommended approval of this text amendment a# its March 25, 2002, meeting, and has submitted its recommendation to the Town Council; and WHEREAS, the Town Council considers it in the interest of the public health, safety, and welfare to amend the official Town of Vail Official Zoning Map. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Title 12, Chapter 3 of the Vail Town Code shall hereby be amended as follows: (deletions are shown in et~e-t#rsu~/additions are shown bold) 12-3-7: AMENDMENT: B. Initiation: 2. A petition for amendment of the regulations or a change in district boundaries shall be filed on a form to be prescribed by the Administrator. The petition shall include a summary of the proposed revision of the regulations, or a complete description of proposed changes in district boundaries and a map indicating the existing and proposed district boundaries. If the petition is for a change in district boundaries, the petition shall include a list of the owners of all properties within the boundaries of the area to be rezoned or changed, and the property adjacent #hereto. The owners' list shall include the names of all owners, their mailing and street addresses, and a-ger+eral-the legal description of the property owned by each. Accompanying the list shall be stamped, addressed envelopes to each owner to be' used for the mailing of the notice of hearing. The petition also shall include such additional information as prescribed by the Administrator. C. Criteria And Findings: 1. Zone District Boundary Amendment a. Factors, Enumerated: Before acting on an application for a zone district boundary amendment, the Planning & Environmental Commission and Town Council shall consider the following factors with respect to the requested zone district boundary amendment: Ordinance No. 4, Series 2002 i ~ ''` 1. The extent to which the zone district amendment is.consistent with all the applicable elements of the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and is compatible with the development objectives of the Town; and 2. The extent to which the zone district amendment is suitable with the existing and potential land uses on the site and existing and potential surrounding land uses as set out in the Town's adopted planning documents ;and 3. The extent to which the zone district amendment presents a harmonious, convenient, workable relationship among land uses consistent with municipal development objectives; and 4. The extent to which the zone district amendment provides for the growth of an orderly viable community and does not constitute spot zoning as the amendment serves the best interests of the community as a whole; and 5. The extent to which the zone district amendment results in adverse or beneficial impacts on the natural environment, including but not limited to water quality, air quality, noise, vegetation, riparian corridors, hillsides and other desirable natural features; and 6. The extent to which the zone district amendment is consistent with the purpose statement of the proposed zone district. 7. The extent to which the zone district amendment demonstrates how conditions have changed since the zoning designation of the subject property was adopted and is no longer appropriate. 8. Such other factors and criteria as the Commission and/or Council deem applicable to the proposed rezoning. b. Necessary Findings: Before recommending and/or granting an approval of an application for a zone district boundary amendment the Planning & Environmental Commission and the Town Council shall make the following findings with respect to the requested amendment: 1. That the amendment is consistent with the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and compatible with the development objectives of the Town; and 2. That the amendment is compatible with and suitable.to adjacent uses and appropriate for the surrounding areas; and 3. That the amendment promotes the health; safety, morals, and general welfare of the Town and promotes the coordinated and harmonious development of the Town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. 2. Prescribed Regulations Amendment a. Factors, Enumerated: Before acting on an application for an amendment to the regulations prescribed in Title 12, the Planning & Environmental Commission and Town Council shall consider the following factors with respect to the requested text amendment: 1. The extent to which the text amendment furthers the general and specific purposes of the Zoning Regulations;. and 2. The extent to which the text amendment would better implement and better achieve the applicable elements of the adopted goals, objectives, and policies outlined in the Vail Comprehensive Plan and is compatible with the development objectives of the Town; and Ordinance No. 4, Series 2002 2 ~- 3. The extent to which the text amendment demonstrates how conditions have substantially changed since the adoption of the subject regulation and how the existing regulation is no Longer appropriate or is inapplicable; and 4. The extent to which t;he text amendment provides a harmonious, convenient, workable relationship among land use regulations consistent with municipal development objectives. 5. Such other factors and criteria the Commission and/or Council deem applicable to the proposed text amendment. b. Necessary Findings: Before recommending and/or granting an approval of an application for a text amendment the Planning & Environmental Commission and the Town Council shall make the following findings with respect to the requested amendmeint: 1. That the amendment is consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and is compatible with the development objectives of the Town; and 2. That the amendment furthers the general and specific purposes of"the Zoning Regulations; and 3. That the amendment promotes the health, safety, morals, and general welfare of the Town and promotes the coordinated and harmonious development of the Town in a manner that conserves and enhances its natural environment. and its established character as a resort and residential community of the highest quality. GD. Fee: The Town Council shiall set a fee schedule for petitions for amendment of the regulations of this Title or a change in district boundaries, sufficient to cover the cost of Town staff time and other expenses incidental to the review of the petition. f3.E. Hearing: Upon filing of a petition for amendment or upon initiation of an amendment by the Town Council, Planning and Environmental. Commission, or Administrator, the Administrator shall set a date for hearing in accordance with the provisions of subsections 12-3-6C and 'IJ of this Chapter. ~F. Planning And Environmental Commission Recommendation: Within twenty (20) days of the closing of a public hearing on a proposed amendment, the Planning and Environmental Commission shall act on the petition or proposal. The Commission may recommend approval of the petition or proposal as initiated, may recommend approval with such modifications as it deems necessary to accomplish the purposes of this Title, or may recommend denial of the petition or rejection of the proposal. The Commission shall transmit its recommendation, together with a report on the public hearing and its deliberations and findings, to the Town Council ~.G. Hearing By Town Council: Upon receipt of the report and recommendation of the Planning and Environmental Commission, the Town Council shall set a date for hearing in accordance with subsection 12-3-6B of this Chapter. ~.H. Action By Town Council:. Within twenty (20) days of the closing of a public hearing on a proposed amendment, the Town Council shall act on the petition or proposal. The Town Council shall consider but shall not be bound by the recommendation of the Planning and Environmental Commission. The Town Council may cause an ordinance to be introduced to amend the regulations of this Title or to change district boundaries, either in accordance with the recormendation of the Planning and Environmental Commission or in modified form, or the Council may deny the petition. If the Council elects to proceed with an ordinance amending the regulations or changing district boundaries, or both, the ordinance shall be considE~red as prescribed by the Charter of the Town. (Ord. 49(1979) §§ 2, 3: Ord. 50(1978) § 17: Ord. 16(1978) § 8: Ord. 8(1978) § 21.500: Ord. 8(1973) §§ 21.501, 21.504, 21.506) Ordinance No. 4, Series 2002 3 . -,, Section 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be .invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part,.section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 3. The Towri Council hereby finds, determines and declares that this ordinance. is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. Section 4. The amendment of any provision of the Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed; any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly. stated herein. Section 5. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 2"d day of April, 2002 and a public hearing for second reading of this Ordinance set for the 7`h day of May, 2002, in the Counci{ Chambers of the Vail Municipal Building, Vail, Colorado. Ludwig Kurz, Mayor Attest: Ordinance No. 4, Series 2002 4 , READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 16`h day of April, 2002. Ludwig Kurz, Mayor Attest: Lorelei Donaldson, Town Clerk Ordinance No. 4, Series 2002 ~ 5 ORDINANCE N0.5 Series of 2002 AN ORDINANCE AMENDING ORDINANCE NO. 12, SERIES OF 1997, REMOVING A CONDITION OF APPROVAL THAT PROHIBITS THE OPERATION OF RESTAURANTS WITHIN THE SPECIAL DEVELOPMENT DISTRICT (SDD No. 35 Austria Haus), AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, Section 12-9A-2 of the Vail Town Code permits major amendments to existing special development districts; and WHEREAS, Johannes Faessler, as owner of the property, has submitted an application for a major amendment to Special Development District No. 35; and WHEREAS, the Planning and Environmental Commission of the Town of Vail has recommended approval of this major amendment at its March 25, 2002, meeting, and has submitted its recommendation to the Town Council; and WHEREAS, the Town Council considers it in the interest of the public health, safety, and welfare to amend the official Town of Vail Official Zoning Map. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Ordinance No. 12, Series of 1997, is hereby amended as follows: (deletions are shown in str+#~e~#re~h/additions are shown in bold) SECTION 5 J. Uses -The underlying zoning for Special Development District No. 35 shall be Public Accommodation. The permitted, conditional and accessory uses shall be those listed in Chapter 18.22 of the Municipal Code of the Town of Vail . y~;~e~ee,;,n~ef-, ~s~ ~ ~ ~~ SECTION 6 The developer, agrees with the following conditions, which are a part of the Town's approval of the establishment of Special Development District No. 35: 1. That no rooftop or other exterior ventilation or exhausting equipment (hoods) be installed on the building for the expressed purpose of ventilating the Ordinance No. 5, Series 2002 r: kitchen or restaurant area of the Platz'I. 2. That any future proposal to expand the area of the restaurant be reviewed and approved by the Town of Vail pursuant to the applicable development review process. 3. That the applicant and his successors fully complies with the operational provisions and requirements as outlined and addressed in the letter to the Platz'I Bar from Steven J. Calamaris, Town of Vail Environmental Health Coordinator, dated February 5, 2002, as may be amended. 4. That all loading and delivery activity for the Austria Haus be conducted on the Austria Haus property in the loading dock area provided on the east side of the property. Loading and delivery for the Austria Haus shall not be conducted from the designated loading and delivery spaces in front of the Mountain Haus. 5. The applicant, Johannes Faessler, or his authorized agent, shall cause this agreement which outlines the Town's conditions of approval to be recorded with the Eagle County Clerk & Recorder's office within 30 days of approval on second reading. Failure to comply with this condition shall cause this approval to become null and void. NOTE: All other conditions of approval shall remain unchanged. Section 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 3. The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. Section 4. The amendment of any. provision of the Town Code as provided in this Ordinance No. 5, Series 2002 2 ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 5. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 2"d day of April, 2002 and a public hearing for second reading of this Ordinance set for the 7th day of May, 2002, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Ludwig Kurz, Mayor Attest: Lorelei Donaldson, Town Clerk READ .AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 7th day of May, 2002. Ludwig Kurz, Mayor Attest: Lorelei Donaldson, Town Clerk Ordinance No. 5, Series 2002 3 ~_~_ ~.~, Maly Caster - ORDINANCEi.d©c _...a, ,. .. T Page 1 _ .... ORDINANCE NO. 7 SERIES 2002 AN ORDINANCE ADOPTING THE TOWN OF VAIL COMMISSION ON SPECIAL EVENTS ("CSE")AND; ESTABLISHING A COMMISSION FOR THE PROCESS OF REVIEWING AND/OR FACILITATING PUBLIC SPECIAL EVENTS IN THE TOWN OF VAIL; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, it is the Town Council's opinion that the health, safety and welfare of the citizens of the Town of Vail would be enhanced by the establishment of a special events program setting forth policies and guidelines relating to the funding, reviewing, oversight and orchestration of special events to be presented in the Town of Vail. WHEREAS, to insure a single contact point for special event operations in Vail; and WHEREAS, to be supportive of providing street entertainment and special events for vitality, economic viability, and fun year'round; and WHEREAS, to increase the Town of Vail's lodging occupancy and sales tax collections; and WHEREAS, To create a sense of community in Vail and increase the quality of experience for guests and residents; and WHEREAS, in order to administer Special Events, the Town Council, in accordance with Section 8.6 of the Charter of the Town of Vail, wishes to create a Commission on Special Events ("CSE"). NOW, THEREFORE, be it ordained by the Town Council of the Town of Vail, Colorado, that: Title 3 of the Municipal Code of the Town of Vail is hereby amended by the addition of Chapter 6, Commission on Special Events, to read as follows: Section 1. Board Established The Town Council hereby establishes the Town of Vail Commission on Special Events ("CSE") composed of five (5) voting members who shall act in accordance with the Charter, this Chapter, the direction of the Town Council, as outlined in this ordinance, the ordinances of the Town of Vail, and shall be appointed and serve at the pleasure of the Town Council as provided in this Chapter. Section 2. Definitions A. Special Event-A Special Event is a function whose primary purpose is to promote an exciting, lively, fun and/or prosperous business climate within the Town of Vail. B. Qualifving Cultural Event - A Qualifying Cultural Event is a function whose primary purpose is cultural in nature rather than economic. These events are typically, but not necessarily, held in a performing arts venue such as Ford Amphitheater or Dobson Arena. The Town Council shall establish by Resolution anon-exclusive list of Qualifying Cultural Events. \\VAIL\DATA\mbest\ORDINANCE FILE\Comm Spec Events Ord- PINK (IN) no strike thru.doc Mary Gaster - ORDIN~~~CE~i.doc~~ ~~~~~ Section 3. Members -Appointments -Terms The CSE shall consist of five (5) voting members appointed by the Town Council to be designated as follows: 1 Retail; 1 Restaurant; 1 Lodging; 1 (from any of 3 categories previously stated); 1 at large. All five voting members shall be residents of the Town of Vail, own real property within the Town of Vail, own a business in the Town of Vail, or be employed within the Town of Vail. No current event promoters, producers or board members of organizations requesting funding, or their employers, may serve as voting members. The initial terms of two members of the CSE shall be for one year, and the initial term of three members shall be for two years, to be appointed in 2002. Thereafter, the council shall annually appoint CSE members to two year terms every January. In addition to the five voting members of the CSE, up to ten (10) honorary advisory member groups may be included by Council invitation. In order to act as an honorary advisory member of the CSE, each member group shall nominate one representative within that group to be ratified by Council. Honorary advisory member groups shall be approved by council and may include: Vail Resorts, Inc. (VRI) Vail Valley Foundation (WF) Vail Valley Chamber and Tourism Bureau (WCTB) Vail Chamber and Business Association (VCBA) Vail Recreation District (VRD) Town Council Town of Vail staff VLM DAC Ratified, honorary advisory members shall assist the CSE by providing information, coordihation and consultation and shall not have the power to vote on issues that come before the CSE. The number and terms of such advisory members shall be at the discretion of the Town Council. Advisory members of the CSE should be individuals who have a demonstrated expertise in special event production, establishment of criteria by which to gauge event success, or knowledge of and/or a strong interest in special events. Section 4. Removal From Office Members of the CSE shall serve at the will of the Town Council and shall be subject to removal by the Town Council for inefficiency, neglect of duty, failure to attend meetings (70% mandatory attendance at scheduled meetings), malfeasance in office, or any other reasons the Town Council deems proper. Section 5. Vacancy Vacancies on the CSE shall occur whenever a member of the CSE reaches the end of his term, is removed by the Town Council, dies, becomes incapacitated and unable to perform his or her duties for a Page 2 9 \\VAIL\DATA\mbest\ORDINANCE FILE\Comm Spec Events Ord- PINK (IN) no strike thru.doc 2 m~, fv1ary Gaster - ORDINHNCE7.doc ~~ ~ Page period of sixty (60) days, resigns, ceases to meet the qualifications for CSE members or is convicted of a felony. Vacancies shall be filled by a majority vote of the Town Council. Section 6. Officers -Meetings -Rules The CSE shall be chaired by the advisory Town Council member until the commission decides a director is appropriate or decides otherwise as to a different chairperson. The term of the Chairman shall be for one two-year term to coincide with the Town's regular municipal election, with eligibility for re-election for three additional two-year terms. The CSE shall meet as it determines to be necessary, and its meetings shall be in accordance with Roberts Rules of Procedure unless it adopts other rules for the transaction of business. Three or more members must vote for any action for it to pass. The CSE shall keep a record of its resolutions, transactions, findings and determinations. The CSE will provide quarterly informational reports to the Vail Town Council, in addition to a full annual financial report at budget time. An annual evaluation of events shall be included. Section 7. Functions of the CSE The CSE shall support the Town Council's goals and objectives and align its mission with the Town Council's marketing direction. The Functions and/or duties of CSE shall include, but are not limited to: Hiring and overseeing a director and/or staff, as well as event producers and/or promoters; creating, funding and seeking special events for the Town of Vail; evaluating event applications and event success; submitting an annual budget for operations and events;. coordinating the community calendar for special events: seeking out additional funding for special events through sponsorships and donations; evaluating and executing contracts for special events; and all other functions as directed by the Town Council. Qualifying Cultural Events shall be exempt from the purview and funding of the CSE. However, coordination and timing of Qualifying Cultural Events shall be considered by the CSE and included in the CSE master calendar. Section 8. Appeal to Town Council A. An appeal to the Town Council may be made by an adjacent affected property owner or by the Town Council itself by a majority vote. s. Any appeal must be filed in writing within ten (10) days following the decision of the CSE, or must be called up by the Town Council within 10 days of the decision. c . The Council shall hear the appeal within 30 days of its being filed or called up with a possible 30-day extension if the Council finds that there is insufficient information. \\VAIL\DATA\mbest\ORDINANCE FILE\Comm Spec Events Ord- f Mary Laster - URDINHNCE7.doc ~ 'Page 4 If an art, section subsection sentence clause or hrase of this ordinance is for an reason held Yp p Y to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. The repeal or the repeal and reenactment of any provision of the Municipal Code of the Town of Vail ', as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this _ day of , 2002 and a public hearing shall be held on this Ordinance on the day of 2002, at 7:30 p.m. in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Ludwig Kurz, Mayor ATTEST: Lorelei Donaldson. Town Clerk \\VAIL\DATA\mbest\ORDINANCE FILE\Comm Spec Events Ord- PINK (IN) no strike thn fv1ary Caster - URDINANCE7.doc ~ "~ "'` Page 5 Marv Caster - councilCPl.doc ~' ORDINANCE N0.9 SERIES OF 2002 AN ORDINANCE AMENDING ORDINANCE N0.23 SERIES OF 1995, REGARDING COMPENSATION OF TOWN OFFICALS WHEREAS, it is the desire of the Town Council to eliminate adjustments in compensation which were to occur every four (4) years, commencing January 1, 2002, based on the Denver-Boulder Consumer Price Index ("CPI"). NOW, THEREFORE BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO THAT: Ordinance 23, Series of 1995 is hereby amended, and 1) Section 1-5-8 of the Vail Town Code shall be amended as follows: B. Town Officials 1. Town Council: Each and every member of the town council elected in the election of council members in November 1997, and every succeeding election thereafter, shall receive, effective January 1, 1998, compensation in the amount of five- I hundred dollars ($500.00) per month for each and every month during his or her term of office. The..,uft° ~~~~~ r., . , ~nm „~.,+;,, ~~~ii t,e„~;,~~+°a r,c ,^ . ~ ,,,. ins . ~ i...,~,o r~o~.,o.. a,,,,iao,. ,,,ao., ~ ,..~.o ., o,a;,,,. ~ ,,,. e` o 0 2. Mayor: The mayor, as selected by the elected members of the town council, in accordance with the town charter, shall receive compensation, effective January 1, 1998, in the amount of one thousand dollars ($1,000.00) per month for each and every month during his or her term of office. 2) If any. part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed Ordinance No. 9, Series of 2002 Mary Easter - councilCPl.doc Page 2 this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. 3) The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. 4) The repeal or the repeal and reenactment of any provision of the Municipal Code of the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. 5) All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this _ day of , 2002 and a public hearing shall be held on this Ordinance on the day of 2002, at 7:30 p.m. in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Ludwig Kurz, Mayor ATTEST: Lorelei Donaldson, Town Clerk Ordinance No. 9, Series of 2002 Mary Caster - couricilCPl.doc READ AND APPROVED ON SECOND R by title only this day of , 21 ATTEST: Lorelei Donaldson, Town Clerk Page 3 :: Ordinance No. 9, Series of 2002 MEMORANDUM TO: - Vail Town Council FROM: Bob McLaurin, Town Manager RE: Town Manager's Report DATE: May 7, 2002 FOURTH OF JULY PREPARATIONS Two e-mail attachments to this Town Manager`s Report, one from Suzanne Silverthorn and the second from Stephen Connelly, provide an update for the upcoming July 4th preparations. NOVEMBER '02 ELECTION UPDATE Mid-summer, the town will sign an IGA with the County stating the town's intent to participate in the November countywide election. The County by law must have ballot questions submitted to them no later than September 24. For the town, this means second reading of any ballot question ordinance must occur by August 20 (second meeting in August), thus allowing the 30 day referendum period to run prior to the town's submitting any question(s) for the election ballot. SALE OF OLD TOWN SHOPS Please see Executive Session Memorandum. PROPOSED FARMER'S MARKET, JUNE 23 THROUGH SEPTEMBER 29 Staff has been working with Jonathan Staufer on his proposal for a Farmer's Market for 15 consecutive Sundays this summer, to be held on West Meadow Drive from Crossroads to the corner of Vail Road and Meadow Drive (LaBotega). The proposal calls for re-routing the in-town shuttle each Sunday from approximately 9:00 A.M. to 4:00 P.M., in order to clear Meadow Drive for tent set- up and display and for pedestrians. Converting a public bus throughway to a totally pedestrian area has raised these concerns: 1) Heading east at the "LaBotega" corner, the regular route long buses (Neoplan 40' low floors) cannot make the turn, thus at this time of year, substituting with approximately 20% less capacity buses (35' Orions/2 door/high floor will be required. There is no GPS on the Orions so NEXT BUS will be shut off for this time frame. 2) An "emergency access lane" is not possible through Meadow Drive, given the width of the street varies from 21 to 24 feet from LaBotega up to Crossroads, thus precluding an additional 20' wide emergency lane. Therefore, the decision to close Meadow Drive completely or to encourage the Farmer's Market to look at some alternate locations must be decided. Given the retail neighborhood wishing to host the Farmer's Market, would an alternative location for the actual Farmer's Market venue be considered, e.g., the surface parking at Crossroads; Talisman/Swiss Haus parking lot; WI Plaza; and Sonnenalp parking lot. Relocating parking from these areas to the Holiday Inn, Gateway, WI, or either of the public structures for the day would require private property owner permission, but convenient bus dropoff service throughout the venue could be maintained. Staff is requesting direction from Council on how to proceed with these issues. BLACK GORE CREEK SITE TOUR Caroline Bradford is planning a site tour for Tuesday, June 18, in both the morning (10:00 A.M. to noon) and afternoon (1:00-3:00 P.M.) to accommodate various schedules for state and local officials, CDOT, etc. Lunch will be provided between noon and 1:00 P.M. I indicated since this is a regular Council meeting day, the morning would probably be more convenient for Council. Please let me know if you wish to be included in this site tour. YOUTH RECOGNITION AWARD PRESENTATIONS This year, presentations of the Youth Recognition Awards will occur at the following times: Vail Mountain School graduation, scheduled for 5:00 P.M. on Wednesday, May 29th, at the Marriott Hotel. Ariel Pierce will receive $500 in traveling money, having already received her roundtrip airfare for the Youth Ambassador trip to Mt. Buller, Australia; and Whitney Simmonds will receive a $1,000 scholarship as the Youth Recognition Award recipient. Historically, a Councilmember has presented both awards. At Battle Mountain High School, the challenge is greater, in that their awards night has been confirmed for Tuesday, May 21st at 7:00 P.M., a regular evening meeting for Council. Recipients at BMHS are Caitlin Wall for the Youth Ambassador Award, and again, she will be receiving $500 in traveling money, having already received her airfare. Christopher Atencio will be the recipient of the $1,000 scholarship as the Youth Recognition Award winner. Staff will need direction on who the evening's presenter should be. UPCOMING ITEMS: May 21, 2002, Work Session 20 year anniversary -Joe Russell Strategic Planning: -Parking • 500-600 new spaces should be the responsibility of VRI • New spaces should be developed in conjunction w/LionsHead redevelopment • Develop "shopper's" parking plan • Revenue Issue #5: Fire Services Liquor Licensing Authority (2 vacancies), AIPP (1 vacancy), Housing Authority (1 vacancy) Interviews I-70 Noise Discussion • 55 mph - CDOT enforcement • Jake brake/sound ordinance simultaneously Lionshead View Corridor #2 Discussion AIPP Update • Summer Exhibition, Commissions • 2002 workplan • Proposed artist-in-residence program May 21, 2002, Evening Meeting Liquor Licensing Authority, AIPP, Housing Authority Appointments. Intermountain Connection Study Update Ice Dome Discussion Ordinance #6, Off-Site Advertising, 2nd reading Ord. #8, Amendment to SDD #8 (Christiania), 2nd reading Ord. #10, Designated Open Space, 2nd reading Ord. #11, Supplemental Appropriation, 1st reading Ord. #12, TOV Towing Policies, 1St reading June 4, 2002, Work Session Strategic Planning: - I-70 impact: the biggest issue over which we have the least control: concentrate on what we CAN control. • Short term vs. long term • Monorail June 18, 2002, Work Session Strategic Planning: Keep a close eye on private and redevelopment projects. July 2, 2002, Work Session Strategic Planning: Continue development of relationships not only with VRI but w/other constituency groups. • Set up meeting(s) ___ - - Pam Brandmeyer -July 4th Notes From: Suzanne Silverthorn To: Pam Brandmeyer Date: 4/29/02 4:23PM Subject: July 4th Notes Here are the notes from our planning meeting today. We won't know until tomorrow if the VCBA will want to push the issue of the special event district. JULY 4TH PLANNING MEETING NOTES April 29, 2002 In attendance: Meg Hanlon, Stephen Connolly, Paul Wertin, Dwight Henninger, Suzanne Silverthorn Safety Elements • Vail Chamber & Business Assn. Executive Board meets April 30 and will determine if a request will be made at the May 7 Vail Town Council work session to consider a modification to the Special Event District. Otherwise, town staff is moving ahead with the two safety components previously reaffirmed by Council: --Townwide curfew for 17 and under, unless accompanied by a parent or guardian; 10:30 pm to 5:30 am. --Vail Village access limited to 21 and over, and juveniles accompanied by a parent or guardian; 10:30 pm to 5:30 am Enhancement suggestions • Be careful. DUI checkpoint on July 3 sets a negative tone. • Add bunting to the main check-in areas for Special Event District. • Create themed, patriotic signage to deliver regulatory info at Special Event District boundary. • Provide some kind of give-away item upon entering the Special Event District. • To reinforce the family theme, consider an open air carnival event for 2003 that will provide all-ages entertainment prior to the fireworks (not enough planning time to implement appropriately in 2002). • Consider some form of family-related audience participation event pre or post fireworks (is there some zany patriotic-related activity that would break the Guinness Book of World Records). Or, have a contest for youngest to oldest representation from a family (grandchild to great-great grandparent). • Use an entry in the parade (Packy Walker) to promote the evening safety campaign. Messaging Get the word out to Front Range college and high school newspapers before summer break with paid ads stressing enforcement--same rules apply as last year. • Re: Front Range. Assume "message heard; message received" from a year ago. No additional media or advertising presence unless piggybacked with Vail Local Marketing District as a safety tag. • Re-package message for Vail outlets stressing all the things you CAN do in Vail, while mentioning the few things you CAN'T DO (per Meg's idea). • Make sure concierge group knows children under 17 are exempt from curfew if accompanied by a parent or guardian. • Move forward with letters to Lacrosse, 2nd homeowners from Vail to Edwards (invite their young guests to participate in the parade with their bikes) • Ask for help from Vail Resorts to issue a-mail to Colorado ski pass holders last week of June. • Include information in Town of Vail community newsletter mailed to full and part-time residents Next Steps • April 30 update from Stephen Connolly regarding VCBA board meeting. Page 1 Suzanne Silverthorn Town of Vail Page 1 of 1 Pam Brandmeyer -VCBA recommendation re: fourth of July From: "Stephen Connolly" <stcvail@hotmail.com> To: "Suzanne Silverthorn" <ssilverthorn@ci.vail.co.us>, "Bob McLaurin" <bmclaurin@ci.vail.co.us>, "John Gorsuch" <jodagor@aol.com>, "Dwight Henninger" <dhenninger@ci.vail.co.us>, "Meg Hanlon" <mhanlon@vail.net>, "Paul Wertin" <paulw@vailrec.com> Date: 4/30/02 8:13 PM Subject: VCBA recommendation re: fourth of July CC: "Ron Weinstein" <roxyvail@aol.com>, "Kenny Friedman" <elle@vail.net>, "Kaye Ferry" <thegrind@vail.net>, "Ghiqui Hoffinann" <ghiqui@excite.com>, "Gary Boris" <montauk@colorado.net>, "Bill Jensen" <billj@vailresorts.com>, "Dan Barry" <danbarry@vail.net>, "John Gorsuch" <jodagor@aol.com>, "Dick Cleveland" <invcleveland@yahoo. com> At our Board meeting this morning, it was determined that, at this time, the VCBA will not make a recommendation to Council regarding the curfew and special event district for the Fourth of July. sfc Stephen Connolly Vail Chamber & Business Association stcvail c"uhotmail.com 970/477-0075 file://C:\Windows\TEMP\GW } OOOO 1.HTM 5/1 /02 Section 5: Goals, Objectives, Policies and Action Steps. _-' Goals for Ford Park are summarized in six major goal statements. Each goal statement focuses on a particular aspect of Ford Park brought up during the stakeholder and public -' input portions ofthe Management Plan process. As one might anticipate, there is a _ ~ certain amount of overlap between the goal statements. The issues concerning Ford Park are complicated and convoluted as are the solutions to these issues. It is intended that the goal statements be consistent and complementary to each other and be designed to -- provide a framework. or direction, for the future management of Ford Park. A series of objectives following each goal statement outline specific steps that can be taken toward achieving each stated goal. Policy statements are intended to guide decision-making in achieving each of the stated objectives in reviewing development proposals and __ implementing capital improvement projects. Action steps are the final measure in implementing the goal statements. Illustrative plans following the Goals, Objective. and Action Steps are included to help ' ~_ explain the concepts represented by those statements. The illustrations are conceptual and are not to be considered as tinal design solutions. _ Goal #1: Preserve and protect Ford Park. -~- Objectives: 1.1: Limit future development. ~- Action Step 1.1.1: Draft a new ordinance to exclude those uses listed in Ordinance. _ No.6, Series: of 1973, now considered to be inappropriate. and to redefine the allowable uses within Ford Park. Policy Statement 1: The following uses that are allowed and prohibited for Ford Park shall take precedence over Section 18.36.030 of the Municipal Code '~ concerning the General Use Zone District. Allowed Uses • Park and greenbelt • Bicycle and hiking trails • Children's playground • Outdoor amphitheater • Botanical gardens ~ Environmental, educational, and historical centers ., Picnic areas • Recreation and athletic facilities - Transportation systems and other public utility easements • Parking • Administrative offices ~) ~.vJ Lt~'E~t~G.t-a ~ ~- '' ~cl, .o ~ ~f ~'~'''~ 5~~1 `a'~ Prohibited uses • Ski lift and related facilities • Exchange or trade • Civic center, convention/conference center, public schools. gymnasium. and assembly hall • Swimming pools • Equestrian trails • Tvpe III and N employee housing Policy Statement 2: New or changed facilities or uses will not be permitted to curtail existing public uses of facilities in the Park unless there is either a compelling public interest or adequate alternative facilities are available to its users. All functions in the park shall be maintained and function at a high qualit~- level. Action Step I.I?: Create and attach plan sheets which outline lease areas, referred to as Exhibit A in the Vail Recreation District Jesse agreement and Exhibit B in the Vail Valley Foundation lease agreement. but which were never attached. Policv Statement 3: The existing variety of uses and facilities in the Park will be preserved. The Town will not enter into alease agreement with any party that does not currently hold such an agreement, hereby maintaining current leaseholder status to: Vail Valley Foundation. Vail Alpine Garden Foundation, and Vail Recreation District, or their successors. 1.2: Refine criteria for evaluating future development proposals. Action Step l .?. l : Update the Design Criteria and Site Guidelines included in the i 98~ Ford Park Master Plan bv: a) Creating additional development guidelines for underground, low visual impact type structures, enhanced landscaping, and full and complete impact mitigation. b) Enforcing existing criteria and guidelines to solve and/or avoid problems associated with development projects within Ford Park. 1.3: Designate Preservation Zones within Ford Park to protect sensitive natural areas and/or buffer zones between venues .areas from developmental impacts. Define allowed uses within Preservation Zone areas. Action Step 1.3.1: Define criteria for designating Preservation Zones and their uses within Ford Park. For example, significant native vegetation, wildlife habitat, and wetlands maybe criteria for designating sensitive natural areas, while 12 ,~, ,, .. ,;~r4.,,»~ .. n ,, w~ .., r, ~~~~~ ~A_r~ ~k ~ ~- ~r~ ~, ;$~ ~:~ ~.,.. 1+'~ £ k Welcome! From the Vail Town Council We're glad you°re here. Thank you for taking the time to join us for today's Vail Town Council... meeting. We hope you'll spend a few minutes to read this brief overview about our legislative process, our commitments and expectations, To begin, it is this Town Council's fundamental belief that each of us in the community has a responsibility to contribute to this great place. Therefore, our work is based upon a philosophy of shared responsibility from all members of the community. We ask that you help keep. us true. to our commitments and you .accept the contributions we're asking of you. Together, we'll use our improved awareness and information exchanges to make Vail even better than it is today. .tid TOWNOFVAIL ~' ere's what we ask of you as a member of the audience and a key stakeholder of vail: • Contribute to the discussions in a respectful and meaningful way • Share your thoughts and ideas during information- gatheringstages See inside for details. _ ~ Jam, 3 ~~r ~~~~~~~ ~~ ~~~ Contribute to the D~scussion.s in a Respectful and Mean~ngfu~ may Use the "Citizen Participation" agenda item at the beginning of each evening meeting to briefly address topics other than those listed on the meeting agenda. There is no sign-in requirement prior to ahe meeting. After listening to your comments, the Council may choose to direct town staff to research the item or to place the issue on a future Town Council agenda. As the meeting proceeds, the Mayor will invite public comment on all pertinent agenda items. The Mayor is the presiding officer and eYe'S what we ask decides on all questions of order. Of you aS a membeY Of When the Mayor opens the floor for public comment, raise your hand and wait for the the audience and a key Mayor to recognize you. Once acknowledged; move to -the podium at the front of the room; and begin by stating your name and address far the public record.. Please use'the microphone StakehO~deY Of Vail: so everyone will hear you. Be succinct in .sharing your point of view and keep your comments focused on the sub- ject at hand.. You will-have one opportunity per agenda item'to convey your message.-You may be asked to contain your comments within a specified time limit. When. there are numerous people who wish to speak, please form a line. and move quickly to the podium to maximize opportunities far participation: Be solution-oriented with your comments .and avoid personal attacks, profanity or slanderous remarks. Speakers who violate Council's code of conduct will be removed from the room. Do not interrupt the proceedings with forms of'approual or disapproval,'such as applause, heckling or,jeering. 'Please turn off your cell phone and avoid prolonged private discussions during .the meeting. ' Meeting agendas, staff reports and other informational materials are available on ahe back counter in the Council Chambers ;for'your use during the meeting; Should something be :missing or depleted, please let us'know immediately. Share your Thoughts and Ideas During I;nfortnation-Gathering stages Know that your ideas and suggestions will:' be listened to In anSr given year, the Town Councit'is called,upon to make numerous decisions. While decisions range from large to small-each with varying degrees of popularity-the decisions are based on open, honest and fair deliberations on'the: part of the;Vailtown government. Opportunities 'to contribute to the deliberations are well publicized,;and are especially helpful when Council is seeking information and/or perspectives that add neuv or additional insight to the discussions. :Choose ,from multiple, ways to contact your elected officials. In addition to appearances at public meetings,. the Vail To~;:,n Council is accessible through the following cutlets: Voice Mail: 970-479-1860• Fax: 970-479-2157 Email: towncouncil ~ci.vaiLco.us Mai L•' Vail Town~Co.uncil, 75 Frontage Road, Vail, Colorado 81657 Wewill guide the Tnwn of Vail into the future by providing vision, leadership .and stewardship roan :environmentally and economically responsible manner. eYe'S WI1at'S We're committed to;providing the citizens of Vail and our guests s~~ith a superior level of envi- expected Of US aS ranrnentally-sensitive services and an abundance of recreational, educational and cultural elected YnembeYS opportunities. This is our mission. Of the COYnYnUnity: In pursuing our mi sion, we will live by our values of respect, trustworthiness, integrity, vision and environmental ethics. We will exhibit the attributes of a high. performance team to include; participative leader- ship, shared responsibility,'alignedpurpose, high`,eommunication; future-focused, task oriented, creative talents and rapid response. These attributes establish elear'standards for.success-today and famorrow. We will actively promote civil dialogue in our decision-making. .. ~~': • Vail has aCouncil-Manager form of government and is Led by a 7-member non-partisan Town Council elected-at-large. The Mayor and Mayor-Pro-Tem are selected from within the Council every two years. The:Town. Manager is appointed by the Town Council and serves as ~L2 TOWYI Of Vail the chief executive officer for the town.. Wc2S f0und2d iYl 1962 • The Vail Town Council has both legislative and quasi-judicial powers. An example of a aYLd ~YLCOYp0Ydt2d aS d legislative action is adoption of a zoning plan for the community. An example of a quasi- judicial action is approval of a conditional use permit or rezoning a specific parcel of property. StatUtOYy tOWYI in 1966. • The Vail Town Council deliberative process includes proclamations, resolutions and VOt2YS ddOpt2d d HOYYIC ordinances. A proclamation is a public announcement of support and requires a simple RUL2 ChdYt2Y lYl 1972. majority vote of those members present constituting a .quorum of the Council to pass on one reading. A resolution is a formal motion and requires a simple majority vote of Council members present constituting. a quorum of the Council to: pass-on one reading. An ordinance is a legislative act inmost instances, quasi-j~udi~iak ar administrative in-others, and requires an affirmative vote of four Council members to pass on two readings. Items placed on a consent agenda have been previously dis- cussed and can be approved by Council with a single vote without further discussion. finerger~cy ordinances are used for the preservation of public property, health,. welfare, etc:, and are approved on one reading by unani~lious vote of the Council members present or a vote of five; whichever is less. Public Meetings • Regular Session The Town Council meets the~first~and thirdTuesday of oaeh month for~its regularbusiness meeting beginning at 7 p.m. in the Vail Town Council Chambers; unless`other~+ise noted. This is a public session with opportunities for citizen input. The order of business is as follows (at the discretion of the Mayorj:-_ The sequence of decision-making for ordinances • Call to Order by Mayor and other discussion items is as follows: • Citizen Participation ~ • Staff Presentation • Consent Agenda including Minutes of Preceding Meetings • questions and Clarification from Council • Items of Public Concern or for Information Only • Citizen Comments • Consideration of Ordna~n+res,'Resotufions and Motions • Council Comments •Quasi-judicial Proceedings- • Council Decision • Reports from Town Manager and Town Attorney •Statements,Observations, and Inquiries by the Mayor and Council • Adjournment The evening meeting is videotaped by Channel 5 Vail Valley Community Television and is replayed on Monday, Wednesday and-Ftidaya~t~10 a.m. Video copies are available for a minimal fee by calling 970-949-5657. • Work Session The Town Council meets the first and third Tuesday of each month for an infonr~al study session beginning at 2 p.m. in the Vail Town: CounciLCfiambers, unless otherwise noted. All written correspondence for the study session is due to the Vail Town Managerno'later than noon the Thursday before the meeting. No formal motions will be voted upon at the work sessions except;for motions for conduct of the meeting. Examples include a motion to adjourn or a motion for executive session. White open to the public, citizen input rs r~llov~/ed o~~1y ~t Cormci('s ~fiso°etion. The meeting fonrat for the work ses- sion is as follows: • Presentation bf Discussion Items • Design Review board/Planning and Environmental Commission Report • .Information Update * Matters fromMayor and Council "~ Other • Adjournment Government Fundamentals continued on the back. .,. , j~ ~ Continued from previous page Executive Session The Vail Town Council is authorized by state Law to meet privately in closed session upon affirmative vote of fwo-thirds' of the members present, constituting a quorum, to discuss items of a specific nature. The appropriate items for executive session are: purchase, acquisition, lease, transfer, or sale of any real personal, or other property; conferences with an attorney; matters required to be kept confidential by federal or state law or rules and regulations; details of security arrangements or investigations; developing strategy for negotiations and instructing negotiators; personnel matters; or consideration of documents or records that are work product. Agendas and Meeting Announcements Town Council meeting agendas are posted by 5 p.m, the Thursday before the meeting at both entries to the Vail Municipal ` Building. They also are posted on the Town of Vail website at www.vailgov.com, TV Channel 19 and in the Vail Daily and Vail Trail newspapers. Public notice is given in the Vail Daily to announce public hearing dates.. Minutes All official actions of the Vail Town Council are recorded by the Vail Town Clerk and are kept on file in the Town Clerk's Office. These documents are available for public review by calling Lorelei Donaldson at 970-479-2136. Also, meeting minutes, ordinances, resolutions, proclamations and meeting agendas are posted on the Town of Vail website at www.vailgov.com. Copies of public documents are available for 25¢ per sheet. Accessi bi kity The`Town of Vail o-ffers sign language interpretation for all its public meetings upon request with 24-hour notification. Please call 970-479-2332 voice or 970-479-2356 TDD for information. Contacts VAILTOWN CUUNCIL CONTACTS 'tIOICE MAIL E-MAIL MAYOR Ludwig Kurz 970-479-1860, ext. 1 lkurz@ci.vail.co.us MAYOR PRO-TEM Rodney Slifer 970-479-1860, ext. 2 rslifer@ci.vail.co.us Dick Cleveland. 970-479-1860, ext. 3 dcleveland@ci.vail.co:us Bill Dewitt 970-479-1$60, ext. 4 bjewitt@ci.vail.com.us Greg Moffet 970-479-1860, ext. 5 gmoffef@civaiLco.us Chuck-0gilby 970-479-1860, ext. 6 cogilkry@ci.vait.co.us Diana Donovan 970-479-1860, ext. 7 ddonovan@ci.vail.co.us VAIL TOWN STAFF PHONE Town Mahager, Bob McLaurin 970-479:-2105 Assistant Town .Manager, Pam Brandmeyer 970-479-2113 Town Attorney, Matt Mire 970-479-2107 Town Clerk; Lorelei Dohatdson 970-479=2136 Executive Assistant, Mary Caster 970-479-2106.: Community Information Officer,. Suzanne Silverthorn 970-479-2115 Finance Director, 970-479-2116 Human` Resources Director, John Power 970-479-.2332 Community Development Director, Russell Forrest. 970-479-2146 PubLicWorl<s%Transportation ~irectorfTown Engineer, Greg Hall ' 970-479-2160 Police Chief, Dwighfi Nennirlger 970'-479-2209 Fire Chief, Sohn Gulick 970-479-2255 Library Director, Annie Fax 970-479-2195 Municipal ,fudge, BuckAllen 970-4~9-2131 ,~~ Town of Uail75 S. Frontage Road Vail, Colo.~81657•w~~rw.vailgov.com (970)'479-2100 1~ ~; P, . 1~ .: i d _~e lovvn of Vail fommunity Informatio^ t t-~~r Sn ~ ~ ~" ?? nip ~ ~~'~ "~inted on Recycled Pap.,... 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