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HomeMy WebLinkAbout2002-06-04 Support Documentation Town Council Work SessionREVISED VAIL TOWN COUNCIL WORK SESSION Tuesday, June 4, 2002 11:30 A.M. (COUNCIL MEET AT TOV MUNICIPAL BUILDING AT 11:15 A.M. TO TAKE VAN TO PUBLIC WORKS) NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. COOK-OUT AT PUBLIC WORKS TOUR PUBLIC WORKS FACILITY ITEM/TOPIC: Town Shops Storage/Fleet Improvement Project ACTION REQUESTED OF COUNCIL: Approve proposed budget and give authorization to proceed with a competitive General Conditions and Fee General Contractor selection process for Town Shop Improvements. BACKGROUND RATIONALE: With the pending sale of the Old Town Shops to Eagle River Water & Sanitation District,. Public Works staff has been working with Victor Mark Donaldson Architects to design an addition to the Town Shops Facility to replace 5,000 square feet of storage space currently utilized at the Old Town Shops. Additionally, the project includes reconfiguration of the Fleet Maintenance work area for a more efficient and operational work space. Please refer to attached memo for further detail. STAFF RECOMMENDATION: Join Public Work's staff and crews for a beginning of the summer season BBQ, tour the shop and in particular the project area, and give direction on proceeding with the proposed improvements. SITE VISIT: Dauphinais-Moseley (Matterhorn) (20 min.) 1. ITEM/TOPIC: Joint meeting with the Vail Recreation District. (VRD). 1 hour. 2. ITEM/TOPIC: Special Events Commission Interviews. (1.5 hours) BACKGROUND RATIONALE: Through Ordinance #7, Serie of 2002, Council had designated the following categories for voting membership on the CSE: 1 retail; 1 restaurant; 1 lodging; 1 at large from the aforementioned 3 categories; 1 at large. Candidates submitting interest in filling these positions follow. RETAIL - Devon Alvarez (Valbruna) - Dan Barry (Eye Pieces) OUT OF TOWN - Bill Hanlon (Wild Bill's Emporium) - Steve Rosenthal (Colorado Footwear) - Pamela B. Shaeffer (The Golden Bear) OUT OF TOWN - Dan Telleen (Karats) - Ron Weinstein (Roxy) RESTAURANT - Dave Chapin (Vendetta's) OUT OF TOWN - Kaye Ferry (The Daily Grind) LODGING - Benjamin Christensen (Vail Spa Condominiums) - Kevin Foley (The Lifthouse) - Richard tenBraak (Manor Vail Resort) - Wolfgang Triebnig (The Lodge at Vail) - Packy Walker (The Lifthouse) AT LARGE - Mark E. Gordon - Fran Micka - Carolyn W. Pope - Sunny Ricci OUT OF TOWN - Tom Ricci OUT OF TOWN - Rick Scalpello - Forence Steinberg - Nancy Stevens 3. ITEM/TOPIC: Kathy Langenwalter - AIPP Program Update. (15 min.) Summer Exhibition, Commissions 2002 Workplan ACTION REQUESTED OF COUNCIL: Authorize a "People's Choice" Award BACKGROUND RATIONALE: 1. The Art in Public Places Program is exploring the possibility of a summer "Artist in Residence" program beginning in 2003. A small building in Ford Park near the picnic pavilion has been identified as a possible studio. The VRD currently use the building for storage and are willing to vacate the space. AIPP would like to apply for a conditional use permit. If granted, AIPP will need to repair and restore the building and meet ADA requirements. 2. AIPP would like to inform the council, as required by our guidelines, of artist commissions and exhibitions including: Summer sculpture exhibition in Ford Park. Six Colorado artists have contributed seven sculptures. AIPP is would like to sponsor a "People's Choice" Award. The community would be given the opportunity to select a new piece of public art for the Town. One sculpture from the show would be purchased for permanent display. Elaine Calzolari has been commissioned to contribute to the design of Donovan Park playground. Lisa Fedon has been commissioned to design railings for the new pedestrian bridge at Gore Creek Promenade. Barbara Baer has been commissioned to provide a design that will be applied to the Deer Migration Fence to be installed along the bike path near Dowd Junction. STAFF RECOMMENDATION: Give permission to proceed through the development review process or amend the Ford Park Management Plan. F: mcaster/agendas/ws/050702 Give permission to sponsor People's Choice Award and set budget. 4. ITEM/TOPIC: Betty Ford Alpine Gardens request to proceed through the Town of Vail development review process. (10 min.) TABLED TO JUNE 18T" WORK SESSION ACTION REQUESTED OF COUNCIL: Approve, approve with conditions, or deny the request. BACKGROUND RATIONALE: The Betty Ford Alpine Gardens is proposing to construct an addition and deck on the rear of the existing school house located in Ford Park adjacent to the Children's Garden which is currently under construction. Since these improvements are proposed for property leased by the Betty Ford Alpine Gardens but owned by the Town of Vail, the Betty Ford Alpine Gardens must have permission from the Town Council, acting as the property owner, to proceed through the development review process. RECOMMENDATION: The Community Development Department recommends that the Town Council approve this request to proceed through the development review process. Please note that an approval of this request does not constitute an approval of the proposed improvements, it simply allows the applicant to proceed through the development review process. The Council will be informed of the status of the proposal through periodic updates of the DRB meetings. 5. ITEM/TOPIC: DRB Report (5 min.) 6. Information Update. (5 min.) 7. Matters from Mayor and Council. (5 min.) 8. Adjournment. (4:10 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, JUNE 18, 2002, BEGINNING AT 2:00 P.M. IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, JUNE 18, 2002, BEGINNING AT_7:00 P.M. IN TOV COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. P: mcaster/agendas/wsJ050702 VAIL TOWN COUNCIL WORK SESSION Tuesday, June 4, 2002 11:30 A.M. (COUNCIL MEET AT TOV MUNICIPAL BUILDING AT 11:15 A.M. TO TAKE VAN TO PUBLIC WORKS) NOTE; Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. COOK-OUT AT PUBLIC WORKS TOUR PUBLIC WORKS FACILITY ITEM/TOPIC: Town Shops Storage/Fleet Improvement Project ACTION REQUESTED OF COUNCIL: Approve proposed budget and give authorization to proceed with a competitive General Conditions and Fee General Contractor selection process for Town Shop Improvements. BACKGROUND RATIONALE: With the pending sale of the Old Town Shops to Eagle River Water & Sanitation District, Public Works staff has been working with Victor Mark Donaldson Architects to design an addition to the Town Shops Facility to replace 5,000 square feet of storage space currently utilized at the Old Town Shops. Additionally, the project includes reconfiguration of the Fleet Maintenance work area for a more efficient and operational work space. Please refer to attached memo for further detail. STAFF RECOMMENDATION: Join Public Work's staff and crews for a beginning of the summer season BBQ, tour the shop and in particular the project area, and give direction on proceeding with the proposed improvements. SITE VISIT: Dauphinais-Moseley (Matterhorn) (20 min.) 1. ITEM/TOPIC: Joint meeting with the Vail Recreation District. (VRD). 1 hour. 2. ITEM/TOPIC: Special Events Commission Interviews. (1.5 hours) BACKGROUND RATIONALE: Through Ordinance #7, Serie of 2002, Council had designated the following categories for voting membership on the CSE: 1 retail; 1 restaurant; 1 lodging; 1 at large from the aforementioned 3 categories; 1 at large. Candidates submitting interest in filling these positions follow. RETAIL - Devon Alvarez (Valbruna) - Dan Barry (Eye Pieces) OUT OF TOWN - Bill Hanlon (Wild Bill's Emporium) - Steve Rosenthal (Colorado Footwear) - Pamela B. Shaeffer (The Golden Bear) OUT OF TOWN - Dan Telleen (Karats) - Ron Weinstein (Roxy) RESTAURANT - Dave Chapin (Vendetta's) OUT OF TOWN - Kaye Ferry (The Daily Grind) LODGING - Benjamin Christensen (Vail Spa Condominiums) - Kevin Foley (The Lifthouse) - Richard tenBraak (Manor Vail Resort) - Wolfgang Triebnig (The Lodge at Vail) - Packy Walker (The Lifthouse) AT LARGE - Mark E. Gordon - Fran Micka - Carolyn W. Pope - Sunny Ricci OUT OF TOWN - Tom Ricci OUT OF TOWN - Rick Scalpelio - Forence Steinberg - Nancy Stevens 3. ITEM/TOPIC: AIPP Program Update. (15 min.) Kathy Langenwalter - Summer Exhibition, Commissions - 2002 Workplan ACTION REQUESTED OF COUNCIL: Authorize a "People's Choice" Award BACKGROUND RATIONALE: 1. The Art in Public Places Program is exploring the possibility of a summer "Artist in Residence" program beginning in 2003. A small building in Ford Park near the picnic pavilion has been identified as a possible studio. The VRD currently use the building for storage and are willing to vacate the space. AIPP would like to apply for a conditional use permit. If granted, AIPP will need to repair and restore the building and meet ADA requirements. 2. AIPP would like to inform the council, as required by our guidelines, of artist commissions and exhibitions including: Summer sculpture exhibition. in Ford Park. Six Colorado artists have contributed seven sculptures. AIPP is would like to sponsor a "People's Choice" Award. The community would be given the opportunity to select a new piece of public art for the Town. One sculpture from the show would be purchased for permanent display. Elaine Calzolari has been commissioned to contribute to the design of Donovan Park playground. Lisa Fedon has been commissioned to design railings for the new pedestrian bridge at Gore Creek Promenade. Barbara Baer has been commissioned to provide a design that will be applied to the Deer Migration Fence to be installed along the bike path near Dowd Junction. STAFF RECOMMENDATION: Give permission to proceed through the development review process or amend the Ford Park Management Plan. Give permission to sponsor People's Choice Award and set budget. F:mcaster/agendas/ws/050702 4. ITEM/TOPIC: Betty Ford Alpine Gardens request to proceed through the Town of Vail development review process. (10 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with conditions, or deny the request. BACKGROUND RATIONALE: The Betty Ford Alpine Gardens is proposing to construct an addition and deck on the rear of the existing school house located in Ford Park adjacent to the Children's Garden which is currently under construction. Since these improvements are proposed for property leased by the Betty Ford Alpine Gardens but owned by the Town of Vail, the Betty Ford Alpine Gardens must have permission from the Town Council, acting as the property owner, to proceed through the development review process. RECOMMENDATION: The Community Development Department recommends that the Town Council approve this request to proceed through the development review process. Please note that an approval of this request does not constitute an approval of the proposed improvements, it simply allows the applicant to proceed through the development review process. The Council will be informed of the status of the proposal through periodic updates of the DRB meetings. 5. ITEM/TOPIC: DRB Report (5 min.) 6. Information Update. (5 min.) 7. Matters from Mayor and Council. (5 min.) 8. Adjournment. (4:10 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, JUNE 18, 2002, BEGINNING AT 2:00 P.M. IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, JUNE 18, 2002, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. F:mcaster/agendas/ws/050702 TOWN OF VAIL ~% Department of Public Works & Transportation 1309 Elkhorn Drive Yail, Colorado 81657 970-479-2158 Fax: 970-479-2166 MEMORANDUM www ci. vail. co. us TO: Vail Town Council FROM: Greg Hall, Director Department of Public Works/Transportation DATE: May 30, 2002 RE: PUBLIC WORKS/TRANSPORTATION FACILITY MASTER PLAN UPDATE In January 1994, Morter Architects/RNL Design completed a space needs analysis and 20 year master plan for the Town Shops Complex, with an overall estimated budget of $7,706,000 million. This only included (2) housing units and no work to the tunnel entrance. The master plan recommended a phased approach to expanding upon the existing facility and site, primarily to keep the site operational and due to budget constraints. Since then, many phases have been successfully implemented, although not exactly in the order as outlined in the masterplan. As priorities changed, so did the phasing of the improvements. I would like to briefly recap the improvements made to the Town Shops Complex since the adoption of the Masterplan: 96/97 Completed Transportation (Bus Barn) Expansion/Remodel and new $3.2 million fueling/vehicle wash facility (all to accommodate 40' low floor buses) Expanded to allow new Welding Bay and Chassis Bay Enhanced landscaping on the south berm 1997 Town Shops roadway/parking lot reconstruction and drainage $425,000 improvements 1997 Expansion and Remodel of the Public Works Administration Bldg.. $644,000 (Constructed at the same time as Buzzard Park Housing in order to maximize efficiencies) 97/98 Construction of 24 employee housing units -Buzzard Park $2.5 million 1998 Complete road reconstruction through Public Work's tunnel. $560,000 This included the widening and grade correction of the roadway. Additionally, a sidewalk was constructed for safe pedestrian traffic (sidewalk was requirement of Buzzard Park Housing Project). The current proposed project will not only replace the 5,000 square feet of storage space utilized at the Old Town Shops, but will also reconfigure the Fleet Maintenance area to produce a more efficient and operational work space. The advantages include: Wider fleet bays from 14' to 18'. When two buses are side by side to be worked on, mechanics and their toolboxes are a tight fit. This would be a substantial improvement to their work area. Two of the three existing lifts cannot accommodate the low-floor buses, we do not have a lift for the new aerial fire truck, and the "pit" is inefficient from the standpoint that mechanics are constantly in and out for parts, tools, etc. The improvements include providing three fully functional lifts in the addition and filling in the pit to be used as a fleet storage area. ~~~ RECYCLED PAPER Bays used for heavier pieces of equipment will be more centralized to the parts room. Tire storage will be moved from the bus barn into the fleet shop next to the tire repair area -again a time-saver. Fleet storage in the bus barn is replaced with the storage needs of the Old Town Shop. Additionally, the proposed project addresses outstanding code issues, such as fire separation walls, sprinkling the remainder of the shop, providing proper ventilation, meeting proper exit requirements, etc. Currently, we have had J.L. Viele Construction provide cost estimating without the full design complete to determine the best approach. Early on in the design process, we evaluated a stand alone building versus an addition to the existing shop facility. Although a stand alone building could initially be used just for storage, it would need to be strategically placed and built in order to eventually convert into a fully functional Streets and Roads Building, with a depth of 65 feet. Because we were only building two walls, extending no utilities the required 1000 feet, and eliminating the need to excavate and retain the back hillside, the "addition" scenario was far more feasible than a "stand alone" building. It also brings the current building up to code. Once we made the decision to proceed with an addition to the shop, there were basically (2) scenarios we considered that worked from abuilding/fire code and work function standpoint. We chose the east area separation wall scenario, even though it was a net cost of $75,000 more. This resulted in obtaining a completely new heat/ventilation system, which would replace the origina125 year old system. Budeet Breakdown Design $ 75,000 FFE $ 250,000 Contingency $ 150,000 Construction $1,100,000 $1,575,000 Revenue Breakdown Capital Fund $ 750,000 HEF Reserves * $ 650,000 Prof. Fees Gen. Fund $ 28,500 Federal Grant** $ 150,000 $1,578,000 * The Heavy Equipment Fund (HEF) is an enterprise fund,' which generates revenue through internal charges for operating and replacement of vehicles/equipment. Through many years of diligent and ej~cient management of the fleet, this fund has been able to accrue a healthy fund balance. We would like to use some of this fund balance to cover the proposed Fleet Maintenance improvements, basically reinvest the money into the Division that generated the savings in the first place. ** The original grant had us replacing one lift. In addition, we brought in $265,000 more than budgeted. J.L. Viele Preliminary Cost Estimate Core & Shell Building (6,940 sf) Sprinkler Existing Shop Area Separation Wall (includes $155,000 For new heat) Proper Exiting for Upstairs Remodel Fleet Corridor Heat & Finish Core & Shell $ 835,840 ($120/sf) $ 43,109 $ 218,253 $ 32,670 $ 73,348 $ 118,278 $1,332,471 We are committed to construct up to $1.1 million with the option of phasing the final improvements over time (heat, corridor remodel). During the current design process, we have also reviewed the "out" years and the remaining phases left on the masterplan. The following is a listing of the remaining improvements: Site expansion to the north (masterplan calls fora 2.5 acre increase -this may be reduced due to changing the location of the new streets addition. However the 1994 Master Plan did not accommodate the Police Impound Lot. With the passage of the new ordinance, the lot will be smaller but the Town still needs to accommodate the. Impound Lot at Public Works). Street's addition (masterplan calls for a new stand alone building on the excavated north side - this will be changed to an addition to the north side of the existing shop -see attached drawing). Remodel the remainder of the shop space -south side for Parks, Carpentry and Central Purchasing. Replacement greenhouse and construction of material storage bins along the north side-both open and covered. To complete the remaining Master Plan improvements, it would cost approximately $8.2 million in 2002 dollars. By re-examining the Master Plan and performing a complete code analysis of the building, we have set all the remaining Master Plan improvements (including the current project) at $5.4 million. This is a $2.8 million dollar savings in 2002 dollars. We have been extremely fortunate to have made the improvements thus far, and realize that future development will occur based on priority and available funding. We look forward to reviewing the details during our site visit. 11(~,~ ~S ,~Ft. 3520 SGlFt. 1160 SG~Ft. L~ FLEET BAYS 3 BAYS ®IS' X 55'. ~ SIGN SHOP AND T~AFFIG CONTROL STORAGE 1755 SC~Pt. 2900 5QF1'. ELECTRICAL STORAGE ~ FLEET CORRIDOR REMODEL ~~ PNASE t VV 11600 3G2FT. 4000 SQFT. _. CAS EXPANDED STI2EET5 SHOP ~r-~ EXPANDED LA1ypSGAPE STORAGE 3000 SQF7. 2600 SQFt_ ~g ~ EXPANDED GA'RPENTfZY SHOP ~p ~ EXPANDED PA~ZTS AND ~~PHASE 2 p~ Div i~ TO OF Ur1IL ~~:ECU'TIVE SL;IMIVIARY MASTER FLAN REPO]E~T PUI3LTC WORKS/TRAT+TSPORTATIQN FACILITY ~rowN of VAIL Vail, Colorado prepared by: Mo~~ter Architects RNL Design Fleet Maintenance Consultants, Inc. January 1994 EXECUTIVE SUMMARY MASTER FLAN REPORT PUBLIC WORKS/TRANSPORTATION FACILITY TOWN OF VAIL Vail, Colorado prepared by: 1Vlorter Architects ItNL Design Fleet Mau~teuauce Consultants, Inc. January 1994 TABLE or coN~~EN~~s Introduction ................... . ...................... . ............. . ............................... 1 Methodology ........................................................................................ 1 Existing Conditions ................................................................................ 3 Space Needs ........................................................................................ 5 Recommended Master Plan ....................................................................... 8 Project Phasing and Budget .......................................................... . ..........16 Appendices Staff Memo to Planning and Environmental Commission dated January 10, 1994 Meeting Minutes of Planning and Environmental Commission dated January 10, 1994 3 EXECUTIVE SUMMARY PUBLIC WORKS/TIZANSPORT'ATION MASTER PLAN INTRODUCTION In the Spring of 1993, the Town of Vail. contracted with Morter Architects, in association with RNL Design and Fleet Maintenance Consultants to complete a space needs analysis and master plan for the Department of Public Works/Transportation Administration and Maintenance Complex. The facility currently houses Streets and Roads, Fleet Maintenance, Parks, Carpentry, Electrical, Administration and much of the Transportation Divisions. The Public Works Transportation Complex has been serving the Town of Vail since its construction in 1979, based on a programming study completed in 1976. The existing facilities were planned fora 10 to 15 year horizon, which has elapsed. The purpose of this study was to determine the current and future needs of the department, and develop a master plan to meet the identified needs for the next 10 to 20 years. METHODOLOGY The study was completed in several phases. First, the existing Administration and Maintenance Buildings were analyzed with regard to adequacy of the architecture, structure, mechanical, electrical and fire protection systems. Beaudin Ganze Consulting Engineers assisted in the evaluations. A site tour and series of interviews followed to determine current and future space needs. Normal operations were viewed to assess the adequacy and/or deficiencies of the existing facilities in meeting current needs. A space needs program and design criteria were developed from the data collected, and reviewed with members of the department. The second phase of the project was analysis of the site opportunities and constraints, followed by alternative master plan studies and development of the recommended master plan included in this report. Most of the work was accomplished during an "On-Site Design Session" held at the Public Works/'T'ransportation Complex July 12- 15, 1993. 'The Design Team spent four days brainstorming, designing, drawing and refining master plan concepts, with daily reviews with Town of Vail employees at all levels. Public Works department heads, supervisors, mechanics, equipment operators, bus drivers, etc. provided input on the plans, as did members of other departments including Police, Fire and Community Development. Subsequent review comments by the Public Works Department have fiirther refined the program and plan. 1 1 As the project continues to unfold over the next several years there will be on-going interface with the Planning and Environmental Commission (PEC) and the Design Review Board (DRIl). Since the project site is zoned "Public Use" all work that is proposed to take place at the site will require a conditional use permit which will require approval of both the PEC and DRB. In addition, any proposal changes or updates to the master plan will also require PEC and Town Council approval. As of this writing, a civil engineering study of the site is currently underway to access and analyze the site drainage, debri flow mitigation and site grading. The study is addressing many of the environmental concerns expressed at the January 10, 1994 Planning and Environmental Commission meeting. The results of the study will be incorporated into the final Master Plan Report. In addition to this current work a geotechnical analysis has also been completed. 2 EXISTING CONDITIONS The Vail Public Works/Transportation Department currently operates from several sites within the town. Most facilities are located at the Public Works Complex north of Interstate 70 between the east and main Vail interchanges. Some Transportation offices and bus operations (driver changes, etc.) are located at the Vail Transportation Center south of I-70 just east of the main Vail interchange. The Old Town shop (former location of the Public Works operations) is used for storage of electrical supplies, light poles, street signs, fire equipment, trailers arrd other equipment/material. This study focuses on the expansion and improvement of the main facility. While the Transportation Center will continue to be used as a satellite facility for bus operations, it is anticipated the Old Town Shop site will be needed for future expansion. of the Vail Wastewater Department and will not be available for use by Public Works on a long term basis. The proposed program and master plan consolidates the activities from the Old Town Shop to the main Public Works Complex. The Town of Vail owns approximately 17 acres of land at the Public Works Complex, and leases an adjacent parcel on the west for snow storage. Currently, the utilized area of the site is approximately 7.7 acres; 6.5 acres consumed by buildings, parking and circulation, while 1.2 acres at the west side of the site begin the snow melt area. There are currently three main buildings (Administration, Maintenance/Bus Barn, arrd Bus Wash) plus numerous small storage buildings arrd trailers. Parking and circulation generally occur along the south side of the site. The north side of the site is used for materials storage, staging, the Police Impound Lot and CDL training course. The Town of Vail. has grown and changed significantly since Public Works moved to its current location, and the site and facilities are in need of improvements to operate efficiently. Safety regulations regarding shop and working environments, fuel types and storage, etc. have also become stricter. Divisions such as Parks continue to expand as the Town of Vail creates more parks and increases planting areas, as does the complexity of the sr10W plowing operation as the town becomes denser. As environmental laws become more stringent it is also important for the Town to upgrade many of its facilities for storing and handling hazardous materials including fuels, paints, solvents, pesticides, etc. Following are some of the existing deficiencies which should be corrected. 3 Site Issues Improve site security and lighting Upgrade existing fuel tanks to meet regulations Organize and protect materials and implements stored outside Improve vehicular circulation to avoid disruption of traffic flow by cueing Improve site access -under and onto highway Minimize visibility impacts (grading, construction, buildings, lighting) Improve landscaping (Town of Vail landscape study) Buildin Issues Improve ventilation and lighting in work areas Provide adequate space for offices, shops, crew areas and storage Provide designated space for large crew and safety meetings Expand bus facilities (garage, work bays, fueling). to accommodate longer buses Improve durability of exterior materials (governed by Town of Vail zoning ordinances) Health and Safetv Issues Improve the Welding Shop -increase size and ventilation Upgrade Fleet Maintenance pit to meet regulations Upgrade waste oil and hazardous material storage and handling to meet regulations Improve separation between shops anal office/crew areas -noise and ventilation Mechanical and Electrical Issues Upgrade the Administration Building Heating Correct code violations in the main electrical services Correct code deficiencies in the maintenance shops Operational Issues Provide common loading dock and staging area for deliveries Provide sufficient space for efficient operation/maintenance areas, storage Consolidate manager and engineer offices in the Administration Building Consolidate bus driver areas with the bus barn 4 SPACE NEEDS The programming phase of t111s study identified a need ,for additional space at the Public Works/Transportation Complex. The net increase required is approximately 2.5 acres, including activities consolidated from the Old Town Shop. Shop/Maintenance areas and enclosed storage make up the greatest percentage of increase, totaling approximately 48,000 square feet of space. Additional office and administrative support areas account for 4500 square feet required over the next ten years. The total additional building area required is approximately 52,000 square feet. Covered storage and parking areas also need to be enlarged by 11,500 square feet. This is caused mostly by the need to increase efficiency and reduce wear on equipment, vehicles and materials left exposed t.o the harsh weather season after season. Very little of the increase is caused by growth. in equipment or vehicle inventories. 'lo provide access to covered parking and storage areas, reduce congestion on the south side of the Maintenance Building and maintain a safe, organized traffic flow, the area dedicated to site circulation must also increase significantly. The justification for space increases are easy to see by observing daily operations. It is difficult to check and service buses in the garage because there is only about three feet between the back of one bus and the front of the next. Space at the end of maintenance bays in the Meet and Streets shops is utilized for equipment storage, welding and equipment repair, tool cribs and locker areas, reducing the depth available for parking and servicing large vehicles. The carpentry shop equipment is all on wheels because there is not enough space to leave equipment set up for operation. Time consuming trips to purchase supplies are common because a lack of wood stvrage space. The electrical division currently stores most of its materials and does some of its work at the Old Town Shop due to lack of space in tlae Maintenance Building. A summary of the Public Works/Transportation program is included on the next two pages. Existing and proposed future areas are identified for each division and space type. 5 Towle a~ v~L SPACE NEEDS PROGRAM PUBLIC WORKS FACILITY MASTER PLAN Fasting Program Space Name Qty Area (s.f.) Remarks Qty Area (s.f.) Remarks SUMMARY Office Areas Administration Division 2,367 6,005 Trattsportation/Parking Division 0 1,280 Fleet Maintenance Division - Streets and Roads Division - Electrical Division - Carpentr}' Division - Parks/Landscaping Division 353 0 Facility Maintenance Division - - Comtnon Areas Police Department - - Fire Department - - _ We-Recycle - - Totxil All Office Areas 'L,720 7,285 Office/Shop Areas Administration Division - - Trautsportation/Parking Division - - Fleet Maintenance Division 12,36G 23,270 Streets and Roads Division 732 1,740 Electrical Division 780 1,620 Carpentry Division 1,735 4,515 Parks/Landscaping Division 1,343 3,140 Facility Maitttettance Division 0 1,680 Common Areas 2,266 2,630 Police Department - - Fire Department - We-Recycle 600 2,180 Total All Office/Shop Areas 19,822 40,775 Enclosed Heated Areas Administration Division - - Transportation/Parking Division 16,299 25,416 Fleet Maintenance Division 1,485 0 Streets and Roads Division 8,420 15,940 Electrical Division 0 210 Carpentry Division 288 1,260 Parks/Landscaping Division 2,200 2,100 Facillty Maintenance Division 0 1,470 Common Areas Police Department - - Fire Department 500 500 We-Rec}'cle _ _ Total All Enclosed Heated Areas 29,192 46,896 TOWN OF VAIL SPACE NEEDS PROGRAM PUBLIC WORKS FACILITY MASTER PLAN Existing Frogram Space Name Qty Area (s.f.) Remarks Qty Area (s.f.) Remarks SUMMARY (cont.) Enclosed Unheated Areas Administration Division - Transportation/Parking Division - - Fleet Maintenance Division - Streets and Roads Division Electrical Division 570 1,890 Carpentry Division 195 210 ParkslLatulscaping Division - - Facility Maintenance Division - - Common Areas - Police Department _ Fire Department _ We-Recycle - _ Total All Enclosed Unheated Areas 765 2,100 Covered Areas Administration Division - Transportation/Parking Divisiwn - - Fleet Maintenance Division 1,600 2,000 Streets and Roads Division 4,34'1 8,675 Electrical Division 0 400 Carpentry Division 200 2,200 Parks/Landscaping Division 0 4,470 Facility Maintenance Division - - Common Areas _ _ Police Department - Fire Department 30U 'L50 We-Recycle - _ Total All Covered Areas 6,442 17,995 Exterior Areas Administration Division 2,000 2,400 Transportatioii/Parking Division - - Fleet Maintenance Division 2,400 2,800 Streets and Roads Division 46,070 31,652 Electrical Division 1,600 2,700 Carpentry Division 2,700 1,500 Parks/Landscaping Division 3,200 5,440 Facility Maintenance Division - - Common Areas 72,540 85,434 Police Departnnent 14,700 18,700 Fire Department - _ We-Recycle 2,640 4,740 Total All Exterior Areas 147,850 155,366 RECOMMENDED R'IASTER PLAP+1 The recommended site master plan reuses and expands tl~e existing site and buildings. To provide additional area for buildings, parking and storage, it is proposed to enlarge the usable site area from 7.7 acres to 10.2 acres, a net increase of 2.5 acres. The berm and landscape screening on the south edge of the site will be retained. All expansion will occur by carving irrto the hillside north of the existing facilities. The north edge of the usable site area will be moved from 25 to 100 feet north of the Maintenance/Bus Barn Building, averaging approximately 60 feet. A combination of storage building and retaining walls will line the north site edge, with some regrading required beyond the retaining structures. Site sections are included showing the proposed reconi"iguration of the north. site edge. A civil engineering study is currently underway to study the regrading issues in greater detail. Within the expanded site, additions are proposed on the west side of the Administrative Building and on the east, north and west sides of the Maintenance/Bus Barn Building. The existing fuel islands, tank farms and bus wash facilities are removed and replaced with new facilities on the east side of the bus barn. The expansion to the north of the existing shops provides additional shop and maintenance areas, and additional depth in the bus garage will accommodate longer buses. Most of the proposed development will not be visible beyond the site boundaries. The Maintenance/Bus Barn Building addition anal new covered parking and storage areas will be hidden by the existing building. The addition to the Administrative Building may be visible from the east, and the proposed employee house at the east end of the site will probably be visible over the berm. The greenhouse, nursery, covered cinder storage and construction debris staging will be somewhat visible beyond the west end of the existing berm. While some changes will be visible on the site during various construction phases, no objectionable long term visual impacts are expected from the proposed site development. In addition to providing improved facilities for Public Works/Transportation operations, the master plan provides additional and/or enhanced amenities for the Town of Vail. The following services will be accommodated on the expanded site: Cinder recycling Christmas tree chipping and recycling as landscape mulch Improved oil/water separation and hazardous waste handling Alternative fuels facilities for town vehicles Enhanced landscaping along the existing south berm Affordable employee housing units 8 As -part of the Master flan there are many environmental issues which will need to be addressed including the storage and handling of hazardous materials which are commonly found at a complex such as this. At the present time there are four divisions that generate or use hazardous materials -Fleet Maintenance, Carpentry, Parks and Streets. The typical hazardous materials found at the site include fuel, waste oil, paints, thinners, solvents, cleaners, battery acid, antifreeze, pesticides, herbicides, etc. In each case, the storage, handling and disposal of these materials is currently handled somewhat differently. Some materials are stored in barrels and held on site, some are stored for only one or two months and then hauled away to a disposal site and some materials are handled and hauled away by a private contractor. Improvements, both in the area of secondary containment systems and in operating procedures will be required and will need to be addressed as part of the proposed improvements at the site. Finally, it should be noted that the effects of establishiT~g a regional transportation network were also discussed as they relate to the Public Works/Transportation Complex. If such a system is eventually implemented it is expected that the space impacts at the Public Works Complex will be minimal. It is anticipated that the entire bus fleet would be maintained at the Public Works/Transportation Complex which the facility will be capable of handling. The main operations (storage, drivers room, fueling) however, would be located down valley and therefore will not effect the site. 9 Ana' c,n.vi "''°~ ~ f~ i V~ e-'~ ~yv, y~ t.~--+r" S1-"rr " ..., ~ .,3.".. ,~ ~'~ ~ t~~ y'~k . , r+~X~ j ~ ~K~ ~ ~ 1 „~ ~ ~ U4 ". ,. ~ . ~ _i/~ Y~ yy .. w• • tom. f S~ „2 .-F~ r,ii ' ~.. . i .. , ~t .. Arta". fyv^, 1 ~ ~h ~7~ , , a^*~~ i~ ~/~ ~~'~ ,,,•,+-1. 1 ~~~ ~ j' ~ n "' i i ~. ~" & i r' ~ ~ ,... »~ 1 ,/ I ~ ~,. ~ ~ s •'+ (- ' d ~ ••' .. L PPP ~~'~ ~ ~ ~ ~ Y ~ ~. _.. / ~~ r ~' ~~,rl~'~ ref " ~~+'~~ - ""~ r +~"'N"r5 ~y , t r ,:~ f! ~ ~ 1 ~ ~ 1'{ /r~,+..' e~. ~ .,w+ _ ~„<~ i~~ z "~.,,~,,,.~."' -"~¢~ ,~ r' F I _ .+ ., .~ __ ,; ~ " .~.... ..., ~. .,~ _ / -~ r ,~_/ r > ~ ~ ..:. y.. """".ice""""/".~-^ k ~. ."-~ a "w. f ~ - ~""/ I' A ~~" ... , ~~. ^,~'T s „~-,r ~.... ",.,.. . _"".. i ,,,,. +i -,w ., - a ~~ .- l",,... .yam ~~ ~ - .--- ,-- -- ... __..~. wpb yf,,, } _... ...... ..... ,f• __ ....... Y .,-- .... _.. . ~.. ..... ~._- ,...... _ l.......~. ....... _. _ ..~ _. ` .. ............... ~.. ~~.. ~_. _. ~.~~ - _~ ____ ~.___ --- cam' ~ ~6 3 A`rv, y~ io ~. t ~' r ~ L __, ~- r ~ _ Z~ - ~ ~ ' `/ ~!• .; t fY - j I Va y. ,~} < i1 2 ~. ~Yx ~ ;?f.,, ate` _. . { r nJ~ r ,. ~ _ r "^ ~ ~ . _._ _. ~. r ~,~ ... £ # ~ ~-~~ r F ~ t` ~ .~... ;...... ... '.s {" t}, ~ji .,r: ~I'i~..~11 ~!{{.4 ~~tl iiy •4. Y .. .. . w :'~, k, 4 j u x ~; '~1fl! .. n ~ r .- , ~_ .__... -. "~ _... s, {.. ~, , v __. ~~~~~ ~~JVl~V r-+ f--. ~ 1- 7 .. L. ,. AP~~•f~~ l ~ F ~~~ i~w~~P~~~ ~~ W .C`t • aj ~• a...f . { I ~,R t i 4 ~ ~. < ~ J r •~ v t~ ~ c ~. ~ 1 ~ ~. f .,. ~~__ i~ 1 ~: t r ~., {' z r`~ ~ ~ ' -t -~ - u`C~ t, x j; ,_ j - ~ ~ ~ ~ e x i t - s ~ _~ ~ r 1 ~ '~ s j a i y. ~ y~+ J) 1$1 F,~.-~~ r n ~- ~'~ t t Y r ^Gt Oh, ~, ~ , i - ~ # ~ 1~~ «, y ~ ~ ~'r ' - .r ' f ~-~~f n ~Y „sa lr c d r`! .x~'Ea+l~sr'.. s ~¢L~ ~~ ._•k: `' .~ I~?0 usyTeou.~o ~.~ r,' ., ~ M~ ~ ~ ~~ ~~ r~. ~ ~~~ L -~.~-~~- ~ .~ /'. hnntw: noy,-st~c~s I ~r•~'-,•~~S~a S.~lYwno sn,R~e,a ,. r . > ~ a .. ~>~,.~ .. ~; ..: ~ _,,,.. An+srw4 4Mpa .°, .sr t'i ~~ »` ~-' ~ '..ate ,. sires ~~c~~o~~ 14 PIYC7P~SE43 tgR.'~OE 1` ~~. r-~' `..-.~, ~ /~' ~' r~ ~~is~~HC, 4R.~o¢ .. i ~~,.;, ~.,^---.~~ ~ Y yam,,....-~ ,. , ~ ~ ~-..._,., ~,~~ 'r_~ . ~.-~ r,. ~,....• /' i i i.f~`'~-},J ~ 1. Z•7b L1E5?t~oU~to `~` ~` ~ ~"' ~ ~ rr IMtouNO L,oY ~• ~/ ~o ~ ~ ~~ 15 PR®JECT PHASING & BUDGET The building expansions and site plan development is expected to occur over the next six to ten years. The phasing is required to keep the site operational and due to funding constraints. Expansion of the site to the north must be accomplished first to provide space for the other site improvements. Other development can occur based on the priority of space needs and available funding. Construction of the covered parking and storage areas along the north edge of the space will provide space for staging during renovation and expansion of the shops facilities. The Bus Barn expansion needs to precede purchase of longer buses, and replacement of the fueling facilities and. tank farm is linked to government regulations and expiration of the Town of Vail's current fuel supply contract. The expansion and renovation of the Administrative Building can occur whenever funding is available, as can the development of employee parking. A proposed phasing plan follows with a respective conceptual cost estimate for budgeting. Phase I -Site Expansion~Site Utility Unarades and Environmental Concerns A. Retaining Walls anal Excavation B. Sitework including paving, utilities, landscape C. Upgrade electrical transformers, feeders, service D. Construct Employee Housing (Alternate Phase II) E. Prepare water quality control report F. Prepare hazard mitigation report G. Prepare hazardous materials/waste storage report H. Prepare drainage mitigation report Phase II -North Buildings and Covered Storage A. Streets Heated Storage B. Covered Streets Building C. Welding Shop and Chassis Wash Bay D. Cinder Storage E. Parks Storage Phase III -Central Maintenance Building Expansion and Remodel A. Fleet Maintenance B. Public Works Shops C. Covered Storage D. Greenhouse 16 Phase IV -Transportation Expansion and Remodel A. Transportation Building B. Remove Existing Fueling and Wash C. New Fuel/Wash Facilities Phase V -Administration Remodel, Expansion and Parkin A. Administration Building B. Sitework and Parking Area The following budget casts were estimated for each project phase from the master plan and conceptual building plans developed at the on-site. The project development costs are estimated in 1993 dollars and will need to be adjusted based on the timing of each project and future rates of inflation in construction costs. Phase I Phase II Phase III Phase IV Phase V TOTAL] Site Expansion, Site Utility Upgrades and Environmental Concerns North Buildings and Covered Storage Central Maintenance Building Expansion and Remodel Transportation Expansion and Remodel Administration Remodel, Expansion and Parking 'ROJECT BUDGET $1,936,000 1,936,000 2,547,000, 1,280,300 698.300 $7, 810, 800 17 MEMORANDUM TO: Planning and Environmental Commission FROM: Community Development Department DATE: January 10, 1994 SUBJECT: A request for an approval of the master plan to allow for an expansion and renovation of the Town of Vail Public Works site located at 1309 Vail Valley Drive/an unplatted parcel north of the I-70 right-of-way, located immediately north of Vail Village 8th Filing. Applicant: Town of Vail Planner: Andy Knudtsen PROJECT DESCRIPTION The Town of Vail has hired consultants to provide a master plan for the Public Works facility. The plan anticipates the needs of tl~e public works facility for the next ten to twenty years. It is based on a thorough analysis of current personne! needs, future personnel needs, and the facilities required for day to day operations. The plan calls for approximately 4,500 square feet of additional office area and 48,000 square feet of interior shop/maintenance area. The total additional building area called for by the master plan is approximately 52,000 square feet. 'these expansions require a net increase in site area of 2.5 acres, All of this expansion will occur by excavating into the hillside north of the existing facilities. The north edge of the useable site area will be shifted approximately 25 to 100 feet north behind the existing maintenance/bus barn building. One of tare goals of the designers of the site plan is to ensure that the additions, the parking areas, and storage areas be hidden by the existing building or the existing berms. It is noted in the executive summary that the addition to the administration building may be visible from the east, and the proposed employee housing at the east end of tl~e site will probably be visible over the berm. Another significant component of the master plan is the creation of an on-ramp onto I-70 westbound. With the addition of the interstate access, the congestion in the current tunnel-access should be alleviated. Copies of the executive summary as well as the complete master plan are attached for the PEC's review. ISSUES FOR CONSIDERATION Below is the list of the planning concerns after review of the document. We believe that a section should be added to the master plan identifying the process to be used for development of the site. This section shauld document the planning process used for each specific component of the master plan. It wilt be important to note that all improvements are allowed only as a conditional use, and will require conditional use approval by the Planning and Environmental Commission (PEC). In some cases, variances may be needed, and those also must be approved by the PEC. During the PEC review, it will be important to note that significant changes to the master plan may be required once detailed drawings have been completed for specific components. 2. One of the most significant concerns of the planning staff relates to water quality. Because the Public Works facility includes facilities such as gas tanks, paint booths, bus washing and parking lots, there is potential for environmental pollutants to affect ttris site. Planning staff recommends that a water quality analysis be done and mitigation improvements be installed to insure that ground water will not carry pollutants from this site. 3. Staff believes that at the time of specific conditional use reviews, the section drawings provided in the master plan should be expanded to indicate the interstate and residential areas. At that time, it should be verified that the proposed improvements do not create highly visible site disturbance or visual ~mn?r+~ 4. The parking area by the Administration Building is shown to ascend the slope and may create scarring. Staff believes that parking ire this area may need to be relocated, if the cut and fill required and visual impacts to neighbors to the south are too great. 5. Hazard evaluation must be done for each component and it is strongly recommended that internal mitigation be provided. Alternatives to internal mitigation may be considered if site and visual impacts are minimal. 6. Staff understands that the employee housing was to be done as Phase VI, which would be the last phase. Staff recommends that this be shifted up into one of the first two phases. Phase I as housing is a critical need of the community. The number of employee units may also be increased upon further design work. 7. Staff believes all site lighting should be fully cut-off. In ttre case any light fixtures are selected which are not fully cut-off, they shall conform to the recently adopted lighting ordinance (Section 18.54.050 (J)). III. ENVIRQNMENTAL HEALTH COMMENTS Environmental Health asks that the following design issues be addressed in the Public Works Master Plan. 1. We would strongly recommend that secondary containment be provided for both hazardous materials storage and hazardous or special wastes. Secondary containment is intended to catch spills that might occur. Containment must be large enough to hold the total volume of hazardous waste stored. 2. All above ground tanks for hazardous waste or materials (e.g., oil, gas, solvent) should have automatic shut off valves which would prevent overflows of 2 containers. Also, all above ground tanks should have adequate guarding to prevent rupture in the event a vehicle would hit the tanks. 3. Public Works may be a small quantity generator of hazardous waste (40 C.F.R 261.5) producing less than 1,000 kilograms (2,200 pounds) a month. If Public Works produces between 100 and 1000 kilograms of waste per month than they may store 1,000 kilograms (13,200 pounds) for up to 180 days with out a permit. If the waste is to be shipped over 200 miles the waste may be stored for up to 2T0 days. If public works produces less than 100 kilograms/month they are exempt from RCRA but can not accumulate over 1,000 kilograms at any time. Public Works needs to quantify tl~e type and amount of hazardous waste generated to determine the necessary facilities and disposal requirements for (heir facility. 4. Drainage from the site should be mitigated through a detention pond or facility ,. .,.-n. r ,, ., ~ „~ ~h -R, ,,~,,a ,t.! ..7.a~, ~J t_,_f,.~^ L..~i..... 4(,rnf+,~~J 1nF'~ +hn ('`nr., !'`rnr,h I"?.~n J off from roads, residential, and commercial areas does negatively affect water ' quality in the Gore. Providing a grassy detention area or an engineered catch basin or a sediment retention system is necessary to reduce nonpoint source impact from the Public Works facility. IV. STAFF RECOMMENDATION Staff recommends that the PEC approve this master plan, with the understandings outlined above. If these concerns are incorporated into the master plan, staff believes that it should be approved. c:\pec\memoslpu bwks.110 3 . . PLANNING AND ENVIRONMENTAL COMMISSION January 10, 1994 ~ MINUTES MEMBERS PRESENT MEMBERS ABSENT STAFF PRESENT Greg Amsden Bill Anderson Jeff Bowen Diana Donovan '~ Kathy Langenwalter ' Allison Lassoe Dalton Williams Kristan Pritz Mike Mollica Andy Knudtsen Jim Curnutte Randy Stouder n ~ r t 'ana Donovan stated that this was not the correct location for the helipad and that thi roposal had ,been reviewed by the PEC within the last twelve years. She sac that t ' location added significant traffic concerns. She said that the valley at t ' site location as narrow and steep and that this seems to amplify the noise of the helicopters at pass through the Valley. She is concerned. that the Town uncil did not previous) caster plan the municipal complex which would have bee he best location for the lipad. Diana feels that Town Council should come with a solution to this issue. Dian believes that the current site is workable as op sed to moving the helipad into a res ential area. Bill Anderson asked what average stop far a helicopter i and why the current helipad site is not suitable. also inquired what the pr osed path a helicopter would take out of Ford Park wo be and whether thi ath would go directly over the tennis courts. f1P.. 1. nr n-~ .. }.din,-J tl. .~F ..,. .~.rn r.n N.-,1J- ,x.-.r .. 1, n tn. ~ ..r, .. w..~F.-, 1. }~vnrF.. }n h.rnni. ~ 1 . i . i ~ five minutes. He said that the current helip is not large enough to accommodate the larger helicopters that are now being use added that tf~e off-ramp for I-70 presents problems for the current helip site. 'ck stated that the path a helicopter takes depends upon the direction of a wind. E3ill Anderson stated that hew not opposed to rernovi .parking spaces from Ford Park but was concerned tha uring the spring and summe months, Ford Park is heavily used and that its nos.inappropriate to have a helico er coming and going from this area. He wo ered whether a helipad could be locate on top of the new police addition when ' is completed. He felt that further considera ' n should also be given to the existi site. Greg Amsde stated that the existing site should be looked at and that it c Id possibly b expanded and renovated. He said that the Ford Park site could a tempor solution (up to two years). Mi Halpert asked that should the Ford Park site be selected that Town staff look iri per an impact statement is required. 7. A request for an approval of the master plan to allow for an expansion ar~d renovation of the Town of Vail Public Works site bcated at 1309 Vail Valley Drive/an unplatted parcel north of the I-70 right-of-way, located immediately north of Vail Village 8th Filing. Applicant: Town of Vail Planner: Andy Knudtsen Andy Knudtsen made a presentation per the staff memo. He said that the master plan ca-Is for approximately 52,000 square feet of additional floor area. He also summarized the issues for the PEC to consider in reviewing this request and environmental health comments. He stated that staff is recommending approval of this Planning and Environmental Commission Minutes t -.., .., , ~., ., 9 r e~ , master plan if the issues that have been raised in the staff memo can be incorporated into the report and be adequately addressed. Diana Donovan inquired about the access plan via I-70. Kristen Hedberg said that it was envisioned to be a one-way on ramp used primary for snow removal or emergency situations that may arise. Dalton Williams inquired why only three employee housing units were being proposed. Greg Hall stated that a poll of Public Works Department employees was conducted and that there was not a large desire by employees to live on-site. Dalton Williams stated that three employee housing units did not seem to be cost effective. Andy Knudtsen stated that the Housing Authority has previously looked at the site and that there are constraints that limit the amount of housing that could be built. I<risten Hedberg explained that the housing was envisioned for people who traveled long distances or who needed to work during inclement weather situations, etc. Greg Hall stated that this housing would not be used year round. Larry Grafel stated that they felt it was positive to add employee housing units to the Town and that the number of three units proposed was arbitrary.. Dalton Williams said that he did not have significant problems with the proposed master plan but that the housing should be deleted from the plan. Fie stated that the proposed exit onto I-70 would not be viewed favorably by the community. He stated that the proposed building was cutting back into the hillside too much and chat it needed to be more heavily screened. He added that he did not feel that this was the time to be taking a large Public Worlcs project through the Town right now due to the present political environment within the community. He said that the community would like-fo see an employee Housing project built by ifie Town prior to the Town. embarking on another venture to increase infrastructure. Allison Lassoe agreed with Dalton's comments concerning the proposed number of employee housing units for the Public Works site. She would like to see the masker plan prioritized to address issues that need to be taken care of first and that the items which are functioning to be lower on this list. Kristen Hedberg stated that they envisioned phasing the project in just such a prioritized manner and that this is why the administrative office expansion would be in the latter phases of the master plan. Planning and Environmental Commission Minutes 1U M ! ~ Jeff Bowen suggested that the master plan should look further into the future. He said that he was not in favor of an I-70 access for just the Public Works facility. He added that the environmental concerns were important and should be addressed in Phase I. Diana Donovan said the existing ditch/road above the site should be added to the plans as a reference point. She was most concerned with the site disturbance that could result from this master plan. She said that she was in favor of employee housing on this site and that possibly it could be built into the hillside to reduce the '~ noise impacts from the shops, snowplows, etc. She said the green house should be made with nonreflective glass. She suggested that the impound lot be stacked above the other parking lot to reduce site impacts. She added that she would like to see this project done right, even if it does mean spending a bit more money to get what needs to be done accomplished. She said that the Town should keep in mind the message that each project or addition sends to the public. She felt that ideally, a public parking structure could be located at the Public Works site with a tram connecting skiers to /'~{_:.. .. !'. ... fit. ... ., :..1. ,. ,...,.1 ... ,.f .. .. rl 1.1~..~t ~•..:... -. .~ .1 ~. 1- 1:1,..1. .. .. ,,. .. Bill Anderson stated that he agreed with Diana's comments concerning employee housing units. He asked how large the proposed units would be. Kirk Aker responded that the employee housing units were proposed to be two- bedroom units. Bill Anderson stated that thought should be given to all the potential uses this site could accommodate in the future (i.e. the possibility of a helipad, additional employee housing units, etc.). He felt that an improved entry on the east end of the site made the most sense to him instead of ari I-70 access point. Susie Hervert stated that they had given considerable time and thought to brainstorming about potential uses for this site. Dalton Williams inquired whaf would become of the bus facilities if a light rail system was implemenfied at some future date. Greg Hall stated that a separate light rail facility would be required. Greg Amsden stated that the proposed employee housing is needed. He said that the expansion of the Public Works site is the beginning of an expansion in infrastructure that will be occurring the next five years throughout the valley as our community continues to grow. Jeff Bowen made a motion to recommend approval to Town Council the master plan to allow for an expansion and renovation of the Town of Vail Public Works site per the staff memo and PEC comments made at the meeting with Dalton Williams seconding the motion. Planning and Envlronmentaf Commisslon Minuses ., _. . 11 -, ~ ~ M I-le clarified that~t~e was not opposed to employee housing on this site and that he would like to see more than three employee housing units located on this site. A 6-0 vote approved this request. Diana Donovan inquired whether the proposed I-70 access would remain in the master plan. Larry Grafel stated it was not budgeted and if it was done, it would be the last part of the plan to be completed. He emphasized that this was a concept. Diana Donovan cautioned that this item would not be well received by the public. The staff and PEC agreed that it would be shown as a conceptual idea only. (~ ...~r.. ~r,nt ~,. ,., ... ,-1 f~,.~,.1-; ,, ,-~ 1n cn nr_n [`nnn~nl rr•r.l.-7.. Fin n~-• {nom ,~n~r~ln~mnr^~r n•~ In; ~n vvh the average slope of the site beneath the proposed structure and parking rea is in e ess of thirty percent in single family residential, two-family residential nd two- family pri ry/secondary residential zones to allow standards found in thi ection to apply to the ' (side Residential zone district. Applicant: Town of Vail Planner: dy Knudtsen Andy Knudtsen made a Ares tation per the staff me and stated that staff was recommending approval to ame Section 18.69.05 of the Town of Vail Zoning Code. Jeff Bowen stated that he was in favo f thi mendment to the zoning code but that he would like the Town to begin restrictin eveloprnent in areas greater than 30%. Diana Donovan inquired whether th a was a re on that the Hillside Residential zone district was left out of this sectio . Kristan Pritz stated that th' section was originally added the Zoning Code to facilitate better design steep slopes for single farnily and lex developments. She said that the n intent was that owners of lots with steep slopes did have options and that a Design Review Board and Town Engineer ha o agree with the proposed sol on. Diana novan made a motion to approve this request to amend Section 1 .9.050 of the own of Vail Zoning Code with Dalton Williams seconding the motion. A 6- vote proved this request. Planning and Environmental Commission Minutes 12 ~ J 1 VAIL TOWN COUNCIL EVENING MEETING TUESDAY, FEBRUARY 1, 1994 7:30 P.M. IN TOV COUNCIL CHAMBERS EXPANDED AGENDA 7:30 P.M. 1. CITIZEN PARTICIPATION. 7:35 P.M. 2. Consent Agenda: A. Approval of the Minutes of the January 4, 1994, and January 18, 1994, Vail Town Council Evening Meetings. Andy Knudtsen B. Ordinance No. 2, Series of 1994, second reading, an ordinance repealing and reenacting Section 18.69.050 of the Municipal Code of the Town of Vaii, setting forth new procedures for development of land in the Hillside Residential Zone District and providing details in regard thereto. 7:40 P.M. 3. Ordinance No. 4, Series of 1994, first reading , an ordinance Andy Knudtsen rezoning 7.710 acres from Agricultural and Open Space, Section 18.32 to Low l?ensity Multi-Family, Section 18.16 located between Tract C, Block 2, Vail Potato Patch and Parcel B. (Note: This -was formerly Ordinance No. 21, Series of 1993.) Action Requested of Council: Table Ordinance No. 4, Series of 1994, indefinitely. Back rq ound Rationale: At this time the Housing Authority requests the proposed rezoning be tabled indefinitely. The Housing Authority will be focusing its attention on other sites for 1994. Staff Recommendation: Table Ordinance No. 4, Series of 1994, indefinitely. 7:50 P.M. 4. Resolution No. 3, Series of 1994, a resolution authorizing employees Chris Anderson of the Town of Vail to purchase, sell, resell, to or from Merrill Lynch; Steve Thompson and setting forth details in regard thereto. Action Requested of Council: Approve/deny/modify Resolution No. 3, Series of 1994. Background Rationale: This resolution will authorize employees of the Town of Vail to purchase, sell, and/or resell from newly appointed broker, Merrill Lynch. The Investment Committee recommended this broker. Staff Recommendation: Approve Resolution No. 3, Series of 1994. 7:55 P.M. 5. Resolution, No. 4, Series of 1994, a resolution authorizing employees Chris Anderson of the Town of Vail to purchase, sell, resell, to or from United Steve Thompson Daniels Securities; and setting forth details in regard thereto. Action Requested of Council: Approve/deny/modify Resolution No. 4, Series of 1994. Background Rationale: This resolution will authorize employees .• `' " M RESOLUTION NO. 5 SERIES OF 1994 A RESOLUTION APPROVING AND ADOPTING THE 1994 TOWN OF VAIL PUBLIC Wt~RK$/TRANSPORTATION MASTER PLAN. WHEREAS, the Town of Vail has developed a Public Works/Transportation Master Plan for the purpose of outlining the Public Works/Transportation needs of the Town of Vail. NOW, THEREFORE, be it resolved by the Town Council of the Town of Vail, Colorado that: 1. The Public Works/Transportation Master Plan attached to this Resolution as Exhibit A is hereby approved and adopted. 2. The Town Manager and the Town staff are hereby authorized to take all actions necessary to implement the 1994 Public WorkslTransportation Master Plan. 3. This resolution shall take effect immediately upon its passage. INTRODUCED, READ, APPROVED AND ADOPTED this 1st day of February, 1994. Margaret A. Osterfoss, Mayor ATTEST: Holly L. McCutcheon, Town Clerk C:\RESOLU94.5 Resolution No. 5, Series of 1994 ~5 ~ ~ a~ ~.-~ ~ it~t,u~ wu~. ~~~ I i vU FACILITY L OCATION OWNER P OSTED RENTAL Y OUTH HOCKEY USER GROUP RENTAL APEX CENTER ARVADA CITY $ 150.00 $120.00 $ 150.00 ASPEN ICE GARDENS ASPEN CITY $ 170.00 $ 120.00 $ 135.00 BIG BEAR ICE ARENA DENVER CITY- $ 210.00 $210.00 $ 180.00 BRECKENRIDGE ICE RINK BRECKENRIDGE PRIV $ 200.00 $135.00 $ 150.00 BURNS ARENA DU DENVER PRIV $ 175.00 $ 150.00 $ 125.00 GASPER ICE ARENA CASOER TOWN $ 110.00 $ 110.00 $ 100.00 CHAVES COMMUNITY CENTER SANTA FE CITY $ 170.00 $ 110.00 $ 110.00 COLORADO SPRIGS WORLD ARENA CO SPG PRIV $ 165.00 $135.00 $ 135.00 DOBSON ARENA VAIL DIST $185.00 $ 140.00 $ 165.00 FAMILY SPORTS CENTER ENGLEWOOD PRIV $ 210.00 $180.00 $ 180.00 FOOTHILLS ICE ARENA LAKEWOOD PRIV $165.00 $165.00 $165.00 HOWELSON ICE ARENA STEAMBOAT TOWN $ 140.00 $ 110.00 $ 95.00 PROVIDENCE ICE CENTER WINDSOR PRIV $200.00 $150.00 $ 175.00 SOUTH SUBURBAN ICE ARENA LITTLETON DIST $ 168.00 $ 130.00 $ 120.00 SERTICH ICE CENTER CO SPG CITY $ 140.00 $ 125.00 $ 125.00 SUN MICROSYSTEMS WESTMIN CITY $ 200.00 $ 150.00 $ 160.00 ~s ~~ ~~ 6~- ~~~ ~ d- i~~' f~c. V~~/r~U Vail Ice Dome Set-up/Tear-down Costs Set-up (Fall) Cost Total Strip sod and backfill (B&B) Sand Irrigation parts & labor Yeadon Domes contractor Commercial Refrigeration contractor Becker Boards contractor Electrical contractor Gas service set-up Webb crane service Lodging Lumber Set-up Supplies Equpiment Rental $10,000 $3,000 $800 $4,300 $9,750 $9,100 $4,800 $600 $1,050 $1,200 $1,500 $7,500 $2,500 $56,100 Tear-down (Spring) Prep for sod (B&B) Sod & installation (JMI) Irrigation parts & labor Yeadon Domes contractor Commercial Refrigeration Electrical contractor Gas service shut down Webb crane Lodging Tear down supplies Equipment rental $10,000 $15,000 $5,000 $2,900 $3,250 $2,500 $600 $900 $900 $5,000 $2,000 $48,050 Total set-up/tear down expenses VRD manhours = 1200 @ approx $20/hr. _ (4 week set-up & 2 week tear-down) Grand Total $104,.150 $24,000 $128,150 MEMORANDUM TO: .Vail Town Council FROM: Bob McLaurin, Town Manager RE: Joint Meeting with the Vail Recreation District (VRD) DATE: June 4, 2002 We have scheduled an hour to meet with the Vail Recreation District (VRD) new board on Tuesday afternoon. Based on my attendance at the VRD meeting last Tuesday, it is my expectation that the .bulk of this discussion will be focused on the ice bubble at the golf course. As we have discussed, it is necessary for the town to understand the VRD's position with respect to operating the bubble for the coming season before we can move forward. It is also my expectation that most of the discussion on the ice dome will focus on the annual cost of installation and teardown. Assuming the VRD wishes to move forward, Matt Mire and Russell Forrest will be prepared to discuss the procedures necessary to properly permit this facility on June 18tH To: Vail Town Council From: Russ Forrest and Matt Mire Date: May 21, 2002 Subject: Seasonal Ice-Skating Rink & Structure at the Vail Golf Course PURPOSE: The purpose of this memo is to review options regarding continuing to site a seasonal ice rink and structure at the Vail Golf Course. Attached is additional background information on the previous rezoning attempt. If the Town Council wants to place the "bubble" on the Vail Golf Course in the 2002/2003 winter season, the Town would need to begin the application process in July or August of 2002. 2. BACKGROUND. The Vail Golf Course's driving range has been the home to an outdoor ice- skating facility for many years. In 2000, the Town initiated an application fora temporary cover over a refrigerated ice skating rink at this same location. This process involved rezoning the driving range to General Use which is the same zoning as the Golf Course club house. The General Use District allows temporary structures if a conditional use permit is approved. On September 25, 2000, the PEC unanimously voted to approve the request for a conditional use permit with the nine conditions outlined below: All mechanical equipment associated with the rink must be fully screened. If possible, the equipment should be moved to the north side of the rink. 2. If traffic or parking issues arise, the approval will be called up for additional review by the PEC. 3. The noise output of the rink and its associated equipment will be the lesser of the 55db (day) / 50db (night) output allowed under the town's noise ordinance, or the existing noise output of I-70 traffic. This will be confirmed by town staff with noise monitoring equipment. 4. The parking lot must be maintained at all times for use at full capacity (110 spaces). No snow storage (or business activities) can be accommodated within the parking lot. 5. This conditional use permit will be valid between the dates of November 1st through April 1st (annually) from 7:30 a.m. to 11:00 p.m. daily. 6. This approval is for a limited time period beginning November 1st, 2000 and ending April 1st, 2002. 7. Full compliance with Town building ordinances and the Uniform Building Code must be demonstrated by the applicant. 8. Scheduling and use of the rink (through the Vail Recreation District) will be open to the general public. 9. As required under the proposed General Use zoning, any future additional land uses or activities on this site must go through the conditional use permit review process. An appeal on the conditional use permit was heard by the Town Council on October 24, 2000 and the Town Council voted to uphold the PEC decision. On November 7, 2000, the Town Council approved the rezoning of the property from Outdoor Recreation to General Use. 3. CURRENT ZONING AND PROTECTIVE COVENANTS Since the rezoning to General Use was nullified by the court, the property is currently zoned Outdoor Recreation. The intent of the OR zone district is to "preserve undeveloped or open space lands from intensive development while permitting outdoor recreational activities that provide opportunities for active and passive recreation areas, facilities and uses." The Outdoor Recreation District encourages recreational uses that do not include enclosed buildings or structures. Permitted uses include: • Bicycle paths and pedestrian walkways. • Interpretive nature walks. • Nature preserves. • Passive outdoor recreation areas and open spaces Conditional uses include: • Accessory buildings (permanent and temporary) and uses customarily incidental and accessory to permitted or conditional outdoor recreational uses, and necessary for the operation thereof, including restrooms, drinking fountains, bleachers, concessions, storage buildings, and similar uses. • Cemeteries. • Equestrian trails used only to access National forest system lands. • Public parks and active public outdoor recreation areas and uses, excluding buildings. • Ski lifts, tows and runs. • Well water treatment facilities. •# In comparison the General Use District has the following conditional use "Seasonal structures or uses to accommodate education, recreational or cultural activities." There are also protective covenants for the Golf Course that limit the use of the site which state the property is: "to be used in perpetuity for a public golf course or open space or park for the benefit of the public and only such other related support facilities required for those purposes." 4. OPERATIONAL OVERVIEW OF THE PROJECT The Vail Recreation District and the Town of Vail Public Works Department have worked together to install and take down the temporary structure on an annual basis. The original cost to acquire and install the bubble was approximately $910,000. The annual cost for installation and operation of the bubble is $104,150/year excluding labor costs ($24,000).. This cost is paid by the Vail Recreation District. The Vail Recreation District also paid for $50,550 in site improvements. The Town of Vail also pays for $20,000 in labor costs to assist in the annual put-up and take-down of the bubble. The life span of the bubble is 5- 8years. In terms of user input on the facility, the Vail Recreation District received very favorable input from skaters and hockey teams on the use of the facility. 5. OPTIONS Since the outcome of the lawsuit spoke to procedural issues versus whether the rink was appropriate or not, the Town can consider locating the temporary ice dome on this site. The options for. moving forward include: Option A: Rezone the property to General Use and simultaneously apply for a conditional use permit for the temporary structure. Considerations: Some of the neighbors expressed concern with the General Use District since a variety of conditional uses could be considered for the property i.e. parking, affordable housing, etc. These other uses would be inconsistent with the land use plan which designates this property as "park." • .Option B: Amend the Outdoor Recreation Zone District to include temporary recreational structures as a conditional use. Then apply for a conditional use for that site. This would also provide the opportunity in the future to apply for temporary structures on other Outdoor Recreation sites in the Town of Vail i.e. Stephens Park, Bighorn Bark, Ellefson Park, Buffer Creek Park ....) Considerations: Option B would add seasonal structures to all Outdoor Recreation zoned lands and could raise concerns in many areas of the Town where this zoning is applied to Town Parks. Adding seasonal structures as a conditional use to the Outdoor Recreation Zone District is inconsistent with the purpose statement of the District. • Option C: Add golf courses as a conditional use in the Outdoor Recreation Zone District and add a definition for golf courses in section 12-8B-4 that explicitly allows "seasonal structures or uses to accommodate recreational activities on Golf Courses." This would limit the application of seasonal structures to golf courses versus all the other OR zoned lands in Vail. Considerations: Option C may be attractive in that it does not rezone the Golf Course and the application of temporary structures would be limited to Golf Courses which only exist currently at the Vail Golf Course. This option should negate the concerns identified in option B. Although there still may be an issue with this new definition for golf courses and the purpose statement for the OR Zone District. .Staff could further evaluate whether a minor change would be needed to purpose statement of the OR Zone District. Option D: Don't pursue a temporary structure on the property for ice-skating. The bubble could be sold (several offers have been made), or relocated. Ford Park was also evaluated as a site. The major reason the dome was located at the Golf Course was that there was already a location for the zambonie (from the outdoor rink) and there was parking for the facility. Another site that was considered for the dome was Donovan Park. However, the soccer field at Donovan is too small to support the dome. Consideration: The affect of this option would be to eliminate covered ice skating at the Golf Course. This option would eliminate the operational cost of the facility. Also several parties down valley have expressed interest in purchasing the bubble. This would reduce ice time in Vail. Note on DRB Review: Any new application for a bubble will require DRB approval. Section 12-2-2 defines seasonal structures as: SEASONAL USE OR STRUCTURE: A temporary covering erected over a recreational amenity, such as a swimming pool or tennis court, for the purpose of expanding their use into the cold weather months. Such seasonal covers may not be in place for more than seven (7) consecutive months of any twelve (12) month period. For the purposes of this title, a seasonal use or structure shall not constitute site coverage and shall not be subject to building bulk control standards. Any seasonal use or structure shall require a conditional use permit in accord with chapter 16 of this title and is subject to design review. F:\cdev\COUNCI L\MEMOS\021BUBBLE.doc 4 MEMORANDUM TO: Planning and Environmental Commission FROM: Department of Community Development DATE: September 25, 2000 SUBJECT: A request for a rezoning (from Outdoor Recreation to General Use), a minor subdivision and a conditional use permit, to allow for the construction of a seasonal ice hockey rink at the Vail Golf Course, located at 1778 Vail Valley Drive /Lot 3, Sunburst Filing 3. Town of Vail Applicant: Vail Junior Hockey Association, Vail Recreation District, Planner: Brent Wilson DESCRIPTION OF THE REQUEST This request involves the placement of a recreational ice hockey facility at the Vail Golf Course adjacent to the existing clubhouse. The structure would be located where the existing seasonal ice rink is situated, but the proposed new facility would be entirely enclosed. The subject property is currently zoned "Outdoor Recreation" (OR). The intent of the OR zone district is to "preserve undeveloped or open space lands from intensive development while permitting outdoor recreational activities that provide opportunities for active and passive recreation areas, facilities and uses."~ The OR designation encourages recreational uses that do not include enclosed buildings or structures. Therefore, a rezoning to "General Use" is necessary to accommodate an enclosed ice facility. The structure is proposed to be 120' x 225' in size and it would be located on the north side of the clubhouse. Associated mechanical equipment will be enclosed within a 25' long, 8' wide and 8' tall enclosure located to the northeast of the clubhouse. This enclosure will be removed once it is no longer required for the facility operation. A Zamboni will be housed within the golf cart storage facility inside the clubhouse. Daily hours of operation, according to the Vail Recreation District, will be from approximately 8:00 a.m. to 11:00 p.m. from mid-November to mid-March. Therefore, the Town of Vail is requesting a rezoning of a portion of the Vail Golf Course from Outdoor Recreation to General Use and a conditional use permit to allow for the construction of the "bubble" and appurtenant equipment. A minor subdivision application request will also need to be reviewed to legally describe the portion of the Vail Golf Course property to be rezoned. I1. BACKGROUND In pursuing the council's desire to provide an additional enclosed sheet of ice this winter;. staff examined two options: 1) expanding the existing "General Use" parcel at the golf course clubhouse to include the proposed site, and; 2) writing a text amendment to the "Outdoor Recreation" zone district to allow buildings or structures (seasonal or permanent). The following is a synopsis of the issues involved with each option. Expanding the existing "General Use" parcel at the clubhouse This process is consistent with the way the Town has previously addressed the need for public buildings that are associated with recreational uses at the golf course. All uses in the GU district (other than pedestrian paths and open space) are conditional uses. This means any proposals for new development require PEC review and approval at a public hearing. Adjacent property owners would be notified of hearings. The PEC has the ability to impose time restrictions or "sunset" provisions on conditional uses. Future Land Use Designation is "Park" (Vail Land Use Plan) -This means any future development proposals must be related to recreational uses. The PEC and staff must ensure this during the conditional use permit review process. Amending the Outdoor Recreation Zone District to include "buildings" This would impact a large number of properties throughout the town (please refer to the attached map) beyond the scope of this specific proposal Many of the areas zoned "Outdoor Recreation" are intended to provide passive or active recreation opportunities on lands that may not be suitable for development. The Town's stream tract (between the International Bridge and the Covered Bridge) is one example. Master plan provisions (Vail Land Use Plan, Vail Village Master Plan, Comprehensive Open Lands Plan) may prohibit development on certain lots that are zoned Outdoor Recreation. Amending the zone district text would create inconsistencies between the zoning regulations and applicable master plan documents. III. REVIEWING BOARD ROLES The PEC is responsible for evaluating a proposal for: - Conformance with development standards of zone district - Lot area - Setbacks - Building Height - Density - GRFA - Site coverage - Landscape area - Parking and loading - Mitigation of development impacts - Compliance with the goals and requirements applicable. Master Plans The DRB is responsible for evaluating the DRB proposal for: - Architectural compatibility with other structures, the land and surroundings - Fitting buildings into landscape - Configuration of building and grading of a site, which respects the topography - Removal/Preservation of trees and native vegetation - Adequate provision for snow storage on-site - Acceptability of building materials and colors - Acceptability of roof elements, eaves, overhangs, and other building forms - Provision of landscape and drainage - Provision of fencing, walls, and accessory structures - Circulation and access to a site, including parking, and site distances - Location and design of satellite dishes - Provision of outdoor lighting IV. STAFF RECOMMENDATIONS Rezoning Staff recommends that the PEC forward a recommendation of approval of the applicant's request for a rezoning from "Outdoor Recreation" to "General Use" to the Vail Town Council, subject to the following finding: 1. That the proposed zone district is compatible with and suitable to adjacent uses, consistent with the Town's Land Use Plan and Zoning Regulations, and appropriate for the area. If the PEC chooses to recommend approval of this- request, the Department of Community Development requests the following condition be placed on the approval 1. The applicant must process (PEC) and record (Eagle County) an approved 3 final plat to reflect the amended zoning district locations prior to construction of the facility. Conditional Use Permit Staff recommends that the PEC table (to October 9th) the applicant's request for a conditional use permit to allow for the operation of a "seasonal structure to accommodate recreational activities" and the maintenance of an existing outdoor recreation area, to allow staff additional time for review of outstanding relevant issues. If the PEC chooses to approve the request at this time, staff recommends the approval be subject to the following findings and conditions: Findings: 1. That the proposed location of the use is in accordance with the purposes of Chapter 12-16, Town of Vail Code and the purposes of the General Use district. 2. That the proposed location of the use and the conditions under which it would be operated or maintained will not be detrimental to the public health, safety, or welfare, or materially injurious to properties or improvements in the vicinity. 3. That the proposed use will comply with each of the applicable provisions of Chapter 12-16, Town of Vail Code (Conditional Use Permits). Conditions: Town staff will closely monitor and measure the sound output of the rink during peak usage to ensure conformity with the noise ordinance. In accordance with hourly restrictions described in the town's noise ordinance, the facility will not be open for use between the hours of 11:00 p.m. and 7:00 a.m. 2. The approval of this conditional use permit will become void two years from today's date (September 25th, 2002). The Planning and Environmental Commission reserves the right to revoke this approval at any time during this period if conformance with the criteria for review and conditions of approval is not demonstrated. This includes provisions for snow clearance and/or removal. Minor Subdivision 4 Staff recommends that the Planning and Environmental Commission table (to October 9th) the request for a minor subdivision until additional information is received. V. REZONING REQUEST -CRITERIA FOR EVALUATION 1) Is the existing zoning suitable with the existing land use on the site and adjacent land uses? Staff believes the both the existing and proposed zoning designations are suitable with the existing and adjacent land uses. The town's intent has been to provide opportunities for public recreation at this location. Through the conditional use permit process, staff and the PEC can ensure that all future use of the site will be compatible with master plan goals and development objectives. General Use Purpose Statement The General Use District is intended to provide sites for public and quasi-public uses which, because of their special characteristics, cannot be appropriately regulated by the development standards prescribed for other zoning districts, and for which development standards especially prescribed for each particular development proposal or project are necessary to achieve the purposes prescribed in Section 72-7-2 of this Title and to provide for the public. welfare. The General Use District is intended to ensure that public buildings and grounds and certain types of quasi-public uses permitted in the District are appropriately located and designed to meet the needs of residents and visitors to Vail, to harmonize with surrounding uses, and, in the case of buildings and other structures, to ensure adequate light, air, open spaces, and other amenities appropriate to the permitted types of uses. 2) Is the amendment presenting. a convenient workable relationship with land uses consistent with municipal objectives? Through the conditional use permit review process, the PEC can ensure that any future proposals are consistent with municipal objectives. This review process is intended to address development impacts such as traffic, parking, noise, hours of operation, etc. Please refer to Section IV of this memorandum for complete details. 3) Does the rezoning provide for the growth of an orderly viable community? In accordance with the provisions of the Town of Vail Zoning and Subdivision Regulations and Vail's Master Plan Elements, staff believes this rezoning provides for the growth of an orderly viable community. 4) Is the change consistent with the Land Use Plan? The Vail Land Use Plan places a future land use designation of "Park" on the subject property. These types of parcels are intended "for both active recreation activities such as athletic fields, golf courses and playgrounds, as well as areas for various passive recreation- activities." Staff believes a zoning designation of "General Use" (a district intended for public facilities) is consistent with the goals and objectives outlined for the "Park" land use category. The following goals from the Plan are specifically impacted by this proposal: 1.1 Vail should continue to grow in a controlled environment, maintaining a balance between residential, commercial and recreational uses to serve both the visitor and the permanent resident. Staff Response -Given the demand demonstrated for public ice at the Dobson Ice Arena, staff believes the provision of an additional (temporary) ice facility is consistent with this goal. 1.10 Development of Town owned lands by the Town of Vail (other than parks and open space) maybe permitted where no high hazards exist, if such development is for public use. Staff Response -This project involves the placement of a public recreational structure on Town lands. This portion of the golf course property is not located within any identified geologic hazard areas. 1.12 Vail should accommodate most of the additional growth in existing developed areas (infill areas). Staff Response -The subject property is an infill lot. 2.5 The community should improve non-skier recreational options to improve year-round tourism. Staff Response -This is a non-skier related winter recreational facility. When coupled with the existing golf course driving range, the property will provide year-round tourism amenities. 2.6 An additional golf course is needed. The Town should work with the down valley communities to develop a public golf course as well as other sports facilities to serve the regional demand for recreational facilities. Staff Response -the Town has discussed the issue of down-valley ice facilities with other jurisdictions. Currently, Eagle County and the Town of Eagle have plans for the construction of additional public ice sheets down-valley. Additionally, the Town of Vail has plans to construct additional public ice as part of the "Hub Site" Community Facilities Plan. However, these are not anticipated to be available for public use within the next 2-year time frame. Therefore, the Town Council has agreed to appropriate funding for an additional temporary ice sheet in an effort to support local and regional demand for public ice for the short term. 2.7 The Town of Vail should improve the existing park and open space lands while continuing to purchase open space. Staff Response -The intent behind the enclosure of the existing rink is to provide an extended period of use (regardless of weather conditions) and a higher quality ice surface. Staff believes this effort is consistent with the stated goal of improvement of existing park lands and facilities. VI. CONDITIONAL USE PERMIT AND DEVELOPMENT PLAN REVIEW The conditional use permit is necessary for both the "seasonal structure to accommodate recreational activities" (hockey rink) and the maintenance of the existing use of the golf course driving range in the summer and fall months. In accordance with Chapter 12-16 of the Town of Vail Code, an application for a conditional use permit within the General Use District shall be subject to the following development factors and criteria: 1. Relationship and impact of the use on development objectives of the Town. Applicable goals from the Vail Land Use Plan are outlined in Section III of this memorandum. Development standards for the General Use zone district are prescribed by the Planning and Environmental Commission in the form of an approved development plan for the project. Staff believes this proposal is consistent with the intended recreational uses identified for this site. Compatibility with adjacent residential uses is addressed under item #3 of this section. 2. Effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public.facilities and public facilities needs. Transportation facility impacts are addressed below.. Staff believes the improved ice surface will provide a positive impact upon demonstrated parks and recreation facility needs. Staff does not believe this proposal will impact the other above-listed facilities. 3. Effect upon traffic, with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the streets and parking areas. Summer Traffic -Staff believes there are existing summer golf course traffic demands placed on Vail Valley Drive and Sunburst Drive that exceed an acceptable level of service. Clearly, these demands are due to summer golf course usage and they result in traffic congestion and occasional safety issues. However, staff believes the driving range is an accessory to the primary golf course usage and that the range is not a primary generator of "stand alone" trips. According to the Institute of Transportation Engineers, we should expect a golf course of this size to generate approximately 731-754 average daily trips. Assuming each driving range tee is used 8 times a day, we would anticipate approximately 400 trips (or 20% of the total estimated Vail Valley Drive traffic) being generated by the driving range. However, many of these trips are already attributable to the golf course itself and are considered "internal." Therefore, staff believes the driving range is a "stand alone" generator of approximately 15% (or fewer) of the trips along Vail Valley Drive. Any trips east of the golf course along Sunburst Drive are generated by residential uses. Town staff is in the process of conducting traffic counts along Vail Valley Drive to determine peak hour activity and average daily traffic. Winter Traffic -Staff believes the enclosed facility will generate a nearly identical amount of traffic as the existing exposed ice rink. Winter traffic demand on Vail Valley Drive and Sunburst should fluctuate throughout the day. As opposed to the peak "shotgun" tee time intervals during summer use, staff anticipates a more evenly spread volume of traffic throughout the day with the varied mix of users of the golf course property during the winter months. According to the Institute of Transportation Engineers, we should anticipate approximately 268 average daily trips for a recreation facility of this size. Given the mix of uses at this facility and the level of interest shown by Vail citizens for winter sports, staff would anticipate at least a 15% increase over this estimate, bringing the total average daily trip estimate to approximately 308 average daily trips. Staff believes this is an acceptable volume (approximately 15.4% of total trips) for a residential collector road such as Vail Valley Drive /Sunburst Drive. Summer Parking -There is an existing shortfall of summer parking at the subject property due to the demand generated by golf course usage. According to the Vail Recreation District, 240 (or more) cars may be parked at any given time in the parking lot and along Vail Valley/Sunburst Drive during peak user periods. These trips are directly attributable to golf course usage and staff believes the driving range functions as an accessory to the golf course and is not a primary traffic generator. If the driving range were to be treated as a primary use (and principal traffic generator) peak user demand would impose a need for approximately 28 spaces (or 11.6% of peak parking demand). According to survey data produced by the American Planning Association, the number of parking spaces required for the golf course itself should be more than doubled. However, this need is not attributable to the driving range alone and is not relevant to this specific proposal. Winter Parking -The Vail Junior Hockey Association states that peak parking demand for the rink (assuming two teams arriving and two teams leaving simultaneously and one car per player) is 56 spaces. According to survey data provided by the American Planning Association, we should anticipate a peak parking demand of 53 spaces for an enclosed (team sports) recreation facility of this size. Staff believes an estimate of 58 spaces (during peak periods between practice sessions) is conservative and realistic. Since the rink is intended for use as a practice facility (games and events will be held at the Dobson Ice Arena), no additional parking generation is expected from outside spectator demand, although limited bleacher seating will be available to accommodate parents, coaches and guests. According to the Vail Recreation District, the Nordic Center serves anywhere from 20-45 daily users during peak periods. It is anticipated that peak hours of usage at the nordic center will occur earlier in the day (during the week) than the activity at the hockey rink. However, certain events (the "5 at 5" for example) will create a demand for nordic center parking during evening hours. Thus, the conservative estimate of 36 spaces is used for calculating peak parking demand (assuming carpooling and use of the adjacent bus stop - @ 1.2 persons/vehicle), although the primary use of the nordic areas is anticipated during the earlier daylight hours. The restaurant space at the golf course clubhouse is considered an accessory use to the golf course and it experiences a decrease in users when the golf course is closed. It is anticipated that the restaurant will serve many parents of hockey players while children practice. Therefore, many of the trips associated with the restaurant should be considered internal to the hockey rink or nordic center use. The golf course site also serves as a site for winter sleigh rides.. On its busiest day, the VRD expects a total of 20 daily sleigh ride customers (or an assumed peak parking demand of 5 spaces attributable to the sleigh operation throughout the day). Summary of Estimated Daily Winter Parking Demand* Land Use/Activity Anticipated Max. Parking Needs Hockey Rink 58 spaces Nordic Center 36 spaces Restaurant 9 spaces Sleigh Rides 5 spaces Total Gross Daily Parking Needs = 108 spaces (gross daily) (Turnover Factor** @ 10%) Estimated Peak Parking Needs = 97.2 spaces Available Parking on Site = 110 spaces * These figures include anticipated employee parking. **This factor assumes a length of stay of 6 hours or less (including player drop-off and pick up) and a fluctuation in hours of peak usage for all uses on site. This factor also assumes some of the trips to the restaurant will be associated with nordic center or hockey rink usage. Therefore, there should be a limited shared parking space occurrence on site. Staff believes the above-listed parking estimates are very conservative and reflect aworst-case scenario peak parking demand. However, -staff believes it is imperative that snowplowing (for the entire lot) and parking lot maintenance become a key priority at the site. Snow storage should not be accommodated within the parking lot. 4. Effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. Bulk and Mass -Pursuant to the Vail Town Code (Section 12-2-2), a seasonal use or structure shall not constitute site coverage and shall not be subject to building bulk control standards. For a point of reference, however, the following information is provided: Building Height Floor Area Site Coverage Setbacks properties Parking Spaces Allowed/Required per PEC approval per PEC approval per PEC approval per PEC approval per PEC approval Proposed approx. 35 feet 28,125 square feet 0 square feet min. 200' from private 110 spaces Adjacent properties include duplexes (limited to a maximum of 33' of building height), and townhouses (limited to a maximum of 38' of building height). The proposed height of the temporary structure is approximately 35 feet at its highest center portions. Given the setback from the road and adjacent properties and the location of the proposed structure with regard to the existing clubhouse, staff believes the bulk and mass are compatible with the established bulk and mass of adjacent properties. Noise -The Town's noise ordinance permits a noise level not to exceed 50 dB (nights) and 55 dB (days) in most residential areas (measured 10' from the noise source on public property). It is anticipated that the maximum noise output of the rink's associated blower/refrigeration units is 80 dB. Therefore, the applicant is proposing to enclose the equipment in an effort to mitigate the aesthetic and noise impacts. However, documentation of the extent of noise mitigation is not available at this time. Given the ambiguities in determining the potential noise impacts, however, staff is recommending a condition of approval that the Town will measure the sound output of the rink (and its associated mechanical equipment) during peak usage to ensure conformity with the noise ordinance. Additionally, it is recommended that the hours of operation be limited to 7:00 a.m. - 11:00 p.m. Adjacent neighbors have expressed concerns about the noise generated by the existing outdoor hockey rink (pucks bumping against dasher boards, shouting). Staff believes the enclosure of the facility will help to alleviate some of those noise concerns. io VII. SUMMARY OF OUTSTANDING ISSUES Staff believes additional time is necessary for adequate review of the following outstanding issues: ^ Potential floodplain impacts (if applicable). ^ Peak hour traffic counts and average daily traffic for Vail Valley Drive. ^ Compliance with exiting requirements in accordance with building/fire codes. ^ Additional information regarding methods of noise impact mitigation. The Planning and Environmental Commission shall make the following findings before granting a conditional use permit: That the proposed location of the use is in accordance with the purposes of the Zoning Regulations and the purposes of the district in which the site is located. 2. That the proposed location of the use and the conditions under which it would be operated or maintained would not be detrimental to the public health, safety, or welfare or materially injurious to properties or improvements in the vicinity. 3. That the proposed use will comply with each of the applicable provisions of the Zoning Regulations. 11 MAY-29-02 04:47 PM MTIMPORTS M ~. , , 97092592E+1 P.01 'Tst, t~_f `~>nlhrlt~in Vail • Aspen ,'~m~ .~c ~ .mac aQ~E ~.cGC SE c .~»-g O ~~, ~'~` ~~ ~~~.~-~~ Vail: 1 ~0 F. Meadow Drive • Vail, Color~ula 81 h57 Ph: 970.47f,.3444 Fx: 970.827.909h ._ ,~ ~ r -~~>;: ~~ .1 I~ ;~, O.S : Tf :~ r'\ to .~ ~~ P ~o ivr ~vJ % SS % /h ~v~/ 5~,~ t.:.l ~ ~(J .s?Yt /~ . ff--~~ ~oS: ~i ua ~: ~Qr~l1 C~ /j -~ ~ / . ~~~5 ~~ r ,, ., 241 S. Frontage Rd. E., Ste. 2 Vail, Colorado 81657 phone:970-477-0075 fax: 970-477-0079 email: vcbaC~vail.net May 30, 2002 Vail Town Council 75 S. Frontage Rd. Vail, CO 81657 RE: Commission on Special Events Dear Council: This letter is to inform you that the Vail Chamber & Business Association will no longer seek funding from the Town for any special events including those that we currently manage or fund (Block Parties, Winter Holiday Entertainment, Street Entertainment; and Jammin' Jazz). Please call with any questions. Best regards, :, Ui Steve Rosenthal Vice-President, VCBA ~, WILD BILL'S EMPORIUM 225 Wall Street Vail, Colorado 81657 (970) 476-5738 May 29, 2002 Vail Town Council Town of Vail 75 South Frontage Road Vail, CO 81657 RE: Special Events Commission Dear Council Members: I am writing to express interest in serving on the Commission on Special Events for the Town of Vail. I am a full-time resident of the Town of Vail, and have been a member of the retail community since 1968. In addition to operating retail shops, I have operated bars and nightclubs, and have lived in Vail Village since 1967. Previously, I have served eight years each on both the Planning Commission (as it was called at that time), and the Design Review Board. I am available for regularly scheduled meetings, and because I live and work in the town, will be available to attend many of the special events that are the subject of the Commission. I believe that the Commission on Special Events is an important function of the town, and that its decisions can set the stage for successful special events in the future. The Commission is charged with a heavy responsibility because it will control the tone of events which use public space and directly impact the atmosphere of the town. I think that it is especially important for the commission to ensure that the events developed complement existing character and activities within the town. I would like to do anything that I can to ensure successful public events that are a positive force in the town for the residents, the business community, and the visitors. I look forward to discussing the commission activities and my participation on June 4. Thank you for your consideration. Sincerely, Bill Hanlon May 29, 2002 Town Council Town of Vail 75 South Frontage Rd. Vail, CO 81657 RE: Commission on Special Events Dear Town Council I, Steve Rosenthal am interested in serving on the Commission on Special Events. I own Colorado Footwear and am on the Board of Directors of the VCBA. I have served on the Local Marketing District Advisory Council since 1997 and was a Board Member for the VVCC. I have previously served on the Special Events Committee for the Town of Vail. I feel that being involved with the LMD and the new CSE is the perfect coordination to maximize the effectiveness of what the Town and its businesses are trying to accomplish with special events. I am committed to making Vail the best place to visit and do business. Thank you for your consideration. Sincerely, v Steve Rosenthal 241 S. Frontage Rd. E., Ste. 2 Vail, Colorado 81657 phone: 970-477-0075 fax: 970-477-0079 email: vcbaC~vail.net May 30, 2002 Vail Town Council 75 S. Frontage Rd. Vail, CO 81657 RE: Commission on Special Events Dear Council: This letter is to inform you that the Vail Chamber & Business Association will no longer seek funding from the Town for any special events including those that we currently manage or fund (Block Parties, Winter Holiday Entertainment, Street Entertainment, and 3ammin' Jazz). Please call with any questions. Best regards, .9 V i Steve Rosenthal Vice-President, VCBA MAY-29-2002 WED 03;21 PM THE GOLDEN BEAR ADMIN 9704797509 P. 02 ~~.C~.t.~rrAL~ ~ ~ ~l • Od Q.t~ 'I'1~fC SYMBOL. OF VAIL VA1..1.1?Y''"' N "I'Hti (::U1.1)FN REAR May 29, 2002 Vail Town Council Members Attn: 1?ain I3randmeyer 75 South Frontage Road Vail, Colorado $1657 Dear Vail Town Council Members: r am writinb to express my interest in seraing on the newly formed Commission on Special Events (CSE). 1 have been involved for the past three years on the fonner CS.E° and believe that the Commission leas had a positive impact on Vail and our guests. I believe the ne~v CSE ,due to its structure and "big picture" approach, vc~ill be even more effective. T would vary much like to continue participating in this efFort and would bone that .T. could provide soma continuity for the new CSE going forward. rot those of you who do not know me, I have Ueen the Gener~,1 Manager and part owner. of The Golden Bear since 1992 and have lived in the Vail Valley since 1961. I believe in Vail and its special uniqueness and would be honored to help this community in any rvay that T can. Tha>~.1~ you for. your time and consideration. IIest re s, ~ ,, / t .,.~ ~ '~ Pamela R. Shaeffer P.S. I will be attending a jewelry trade show Tune 2"a through the evening of June 4th. Is there any other opportunity for an interview? Vnn.+78fi Ruq~a; S~rKiiP;r VAII., (..~~Inltnncr RIG57 g7U/47(~•~UR2 ~II•.r1Vl'.li 1~111:1:K ~ VII..I.A(;L: h~Al.l., l:ll~fi +uI:AVI:R C:RI:1:1:, (:() RIC'!ll •!)7b/(145-7RIi1 r ..........rr•.....~ ... .... _ ne, e.,..,... r...._w..... u..... ~V/.•. ••.• C... n• Dn~ . \I ... r • . ........... .. ~..c> . n-.nr.vn >. ~•. ~~,~~, 5 ~ vd~ ~,~ May 29, 2002 Town of Vail Council c/o Pam Brandmeyer 75 S. Frontage Road Vail, CO 81657 Dear Town of Vail Council: Dan Telleen wishes to apply for a position on the newly formed Commission on Special Events. Because he is out of town, he left a phone message for Pam stating his interest and has authorized me to submit this letter on his behalf. Respectfully, Rick Scalpello FOR Dan Telleen 970-390-9191 i ' d OEEL 6L~b OL6 0~~3d~dOS Wd6 T ~ Z z00z 6Z ~FiW Vail May 30, 2002 Vail Town Council 75 S. Frontage Rd. Vail, CO 81657 RE: Commission on Special Events Dear Council: This letter is to inform you that the Vail Chamber & Business Association will no longer seek funding from the Town for any special events including those that we currently manage or fund (Block Parties, Winter Holiday Entertainment, Street Entertainment, and Jammin' Jazz). Please call with any questions. Best regards, f ~.,~ Steve Rosenthal Vice-President, VCBA (~!~fiR,~.,~i~¢. 5~tY9~ °t- Paz. May 28, 2002 To whom it may concern: My name is Ron Weinstein. I am submitting my name to serve on the Special Events Commission in Vail. M_y wife and I own Roxy, a ladies boutique in the Vail village. We also have stores in Beaver Creek and Denver. We have had our store in the Vail village for eleven years, and Beaver Creek for seven years. Patti has been involved in the merchants group in Beaver Creek for the past several years, and I have focused on Vail. I became involved in the Vail Village Merchants Association several years ago, serving on that board as we became more actively involved in representing the interests of the merchants in the village. We put together, and ran, the Chili CookOff weekend, as well as other events, such as the River Dance International Dance Festival. I was also involved in establishing the Vail Guide five years ago, and now head the committee that oversees that publication through the VCBA, of which I am a board member. If I can be of any assistance in helping direct special events in Vail, I would be happy to contribute. Sincerely, %~ , ~~~ Ron Weinstein PRW Enterprises, Inc. 172 East Gore Creek Drive • PO Box 1947 • Vail, Colorado 81658 • 303 476J774 ~ ~~t~ 5 ayt d ~- ~'..cc~j ,~ ~c~~° ~~ Ues~~~r~~ti~ j,~~~sf .~ =~ ~ - ~>`' __ ~~ ,/ ~~te G ~~ ~~ 288 bridge street, vaii, Colorado 81657 Lorelei Donaldson Town Of Vail Vail, Colorado May 28, 2002 Dear Lorelei: Please take this as my Letter of interest for a position on the Special Events Commission. While my experience with Special Events is on a non professional level, it is a subject of long interest to me. The Vail Village. Merchants' Association was responsible for bringing the Chili Cook Off to Vail. We also created the Family Fest which subsequently became the Sports Fest. The River Dance performance at the base of chair 1 was part of the International Fest that we started. Please keep in mind that these events were sponsored with a minimum of funding and a 100% volunteer work effort. These events were eventually turned over to the Special Events Commission on the theory that they had become annual events and as a result. have since been managed by professional promoters. Four years ago, the VVMA started the Friday night Block Parties which have been a huge success. This event continued after the Chamber merger and is still managed by our organization. In addition, we have a major event that. we are about. to finalize for Labor. Day. Since , • Kaye Ferry Vail Chamber & Business Association - ~,.. 241 S. Frontage Rd. E., Ste. 2 Vail, Colorado 81657 phone: 970-477-0075 fax: 970-477-0079 email: vcbaC~vail.net May 30, 2002 Vail Town Council 75 S. Frontage Rd. Vail, CO 81657 RE: Commission on Special Events Dear Council: This letter is to inform you that the Vail Chamber & Business Association will no longer seek funding from the Town for any special events including those that we currently manage or fund (Block Parties, Winter Holiday Entertainment, Street Entertainment, and Jammin' Jazz). Please call with any questions. Best regards, f ~~ `fir f Steve Rosenthal Vice-President, VCBA .. r_~~ U~~,Ce~,u~c,cd- 5•,}~ b N I I I May 29, 2002 I Pam Brandmeyer Assistant Town Manager 75 S. Frontage Rd. Vail CO 81657 Dear Pam, This letter is in reply to the Town Council's request for applicants regarding the Commission on Special Events. It servers to inform the Council of my qualifications and to support my character as an applicant. My name is Benjamin Christensen. The article in the Vail Daily (Sunday May 26 edition) brought my attention to this opportunity. I feel the best method of providing my information is to give you my background, then my relevant experience, and finally my intent in applying for said position. Born and raised in Maine, I graduated with honors from the University of Maine (Orono) in 1999 with a major in Sociology and minor in Business Administration. Shortly there after, I moved to Colorado and begun work at Beaver Creek Resort in guest services. Since 1999, with the exception of the summer of 2000, I have made the Vail Valley my home (during the summer of 2000, I worked in South San Francisco, CA at the California Golf Club, as Pro Shop Assistant Manager). Currently, I reside in East Vail and am under the employ of Vail Spa Condominiums as Sales Manager and Front Office Manager (please note Vail Spa does NOT receive town funding). Future plans find me with express intent to remain in Vail and to continue cultivating my ties with the community. The Commission of Special Events provides an opportunity in this respect to pursue my personal goals. Relevant experience is understandably a very important issue. Please note that I am twenty-five years of age and would like to point out that my experiences may be' limited in comparison to others, but the quality of my work has been consistently outstanding (please contact my references, provided below, as they will support this statement). During my employment at Beaver Creek Resort, I worked hands on in the development, coordination and implementation phases of on-mountain guest services. This included assisting with race and charity events, private and public group tour planning, production and distribution of public relations materials, and provided assistance for all on-mountain activities on a daily basis. In short, during my two seasons with Beaver Creek resort (earning employee of the month awards both seasons), I spent roughly 95% of my time interacting with consumers through activities that facilitated their vacation experiences. While in California, I worked for one of the most prestigious private golf courses in the San Francisco area, the California Golf Club. During my seasonal stint there, I k. ~ participated in the planning and hosting of major golf tournaments on a monthly basis and of minor tournaments on a weekly basis. Additionally, I participated in the hosting of the children's day golf camp, which provide young athletes the opportunity to explore their abilities for golf. Here I learned a great deal in the operations of a first class golf club, host to the 1999 U.S. Open Qualifiers (along with San Francisco Golf Club and Pebble Beach). Currently, I have found a fitting niche for myself at Vail Spa Condominiums. During my time here, I have planned events surrounding the activities of my group sales clientele, participated in the local marketing and sales meetings, been an active member in the [private] micro-marketing group Vail Select, and been privy to a number of other activities directly related to business in our town. Additionally, I regularly develop and produce marketing and sales reports based on data from area businesses (for internal use) as well as interact on a daily basis with people visiting the Vail Valley. This position is year-round, full-time and provides me with an occupation I am very content with. Overall, my experiences are limited in number. The quality of work and the energy I have applied to these positions has been anything but limited. A position on the newly formed Commission on Special Events would provide me the opportunity to exercise my skills in a more public arena and focus on more community- driven goals. This I hope will further my ties with the community I work, play and live in. And in short, the above statement is one of my major personal objectives in applying for a position with the Commission of Special Events. However, an equally large part on my intent is based on the feelings I have for the Town of Vail in general. I came to this area with my only goal to be a ski-bum for six months and then go get a "real" job. This perspective, that at some point a "real" job would be necessary, is one originally supported by my parents. Over that first six months, I realized that the Vail Valley has much more to offer than just aski-bum's paradise (I did in fact ski 130 days that first season). In this time I came to a new understanding about this area and life in general. In regards to life, finding a balance between your self, your job and your community is of utmost importance. Concerning this area, I find this to be a very special place where the concept of a "real" job is more related to the role you play rather than the compensation you receive. We are a diverse community that provides a setting for people of all walks of life the opportunity to share a truly unique experience with nature. In this respect, our community is an ambassador to Mother Nature. This is a value of our town that I understand and respect. We must also recognize that constant change motivates our community to adapt in business ways that continue to attract the "meat and potatoes" of our town (our ability to bring business to Vail is ultimately the basis for our economic vitality). Also, the people who live and grow in this valley are nothing short of extraordinary. For example, the other day while riding the town bus I sat across from some young children of Spanish or Mexican ethnicity. These young people (I would guess 8-12 years of age) were in the middle of a conversation related to some topic in their age group. The thing that caught my attention and blew my mind was the manner in which these young people carried on with their conversation. They switched from fluent Spanish/Mexican to unaccented English and back in mid-sentence, without missing a beat! To me, to witness this was an extraordinary experience in itself. To know that we have aptitude of this caliber in our community gives me great respect for the social group we've become. The people and the place, in regards to the Town of Vail, are things I very much enjoy and want to interact with. The things we do in our community to attract people from far away as well as to entertain the people we live among are of great importance. The events we host and the way people respond to such events plays a major role in influencing how our town is perceived and how people relate to our community. I see a position with the Commission on Special Events as an opportunity to bring events to this town that will make locals proud to host and visitors- happy to attend. My intent is honest, loyal and always with the Town's benefit in mind. I look at such a position as a way for me personally to become a larger part of the Vail community and to further it's success economically and socially. In closing, thank you for taking your time and energy to review my letter of intent. A position with the Commission on Special Events for the Town of Vail is one I am interested in attaining. My ability to perform this function for our town is evident in the qualifications listed above and my character as a member of the Vail community. I look forward to hearing from you and humbly await your response. Respectfully, i~~l Benjamin Christensen 4337 W. Streamside Cr. East Vail, CO 81657 Tel. 970-479-5341 beninvai 1(a~hotmail . com encl. t References for Benjamin Christensen (re: Commission on Special Events) Occupational: Lorna Hauser, General Manager Vail Spa Condominiums 710 W. Lionshead Cr. Vail, CO 81657 Tel. 970-476-0882 Douglas Lovell, Mountain Information Supervisor Beaver Creek Resort c/o Mountain Operations PO BOX 7 Vail, CO 81657 Tel. 970-845-6661 Mark Doss, Head Golf Professional California Golf Club 844 W. Orange Ave. S. San Francisco, CA 94080 Tel. 650-589-0144 Personal: Julie Logan Business Consultant Years of acquaintance: +10 Tel. 207-223-4693 Mark Bricklin Marketing Director Years of acquaintance: 3 Tel. 970-949-7703 Bert Hauser Transit Supervisor Years of acquaintance: -1 Tel. 719-486-1169 r Please Note: I will be in San Francisco, on family related matters, May 29-June 16, 2002. I may be contacted on my mobile phone, if need be, as follows: Tel. 970-393-1443 E-mail: beninvail(a)voicestream.net Thank you--BC ~ . t ~.~.I,~x~L ~'d-~• U d- ~ ~ ~~~-7' ~~ 1 ova LI~'T~IOUS~ LODC~~ ~,~ ~~, °~ ~F ~ ~~-~/ `t' ~r joy/ ~t ~~ s ~ ~~ J 5 ~ c dal 1 < ~~ s ~ p~, c~ ~ d Yt ~ / ''T /~ ~ ~~ ~ ~~ ~, ~b /1 ~a~ ~ ~~~~~Y~ c ~'r ~l 555 E. Lionshead Circle • Vail, Colorado 81657 •800-654-0635 • Phone: (970) 476-2340 • Fax: (970) 476-9303 Email: lifthous@vail.net • www.lifthousevail.com - ~ ._. ~ _.._ LI~'T~IOUS~ LODC~ , '~~; ~~ r / ~~r'~ C v~C~'I Co f `~ 1 a ~' L G~ ~~ ~ ~ ~~ ~ ~~t ~d ~G~ (~ / t~ ~ ~ ~~,- r ~ ~~ ,~ _~ ~~~r ~" Fit (~ /~~~1 ~ ~c r ~ ~~ ~ y~~ ~~' /. ~ L ~ d"~/~ CJ z.-f u~~~ ~ ~~ /~1 a~~rnl~tg~p~ ~'[ tl ~ yt ~~ ~j a) y1 l~ G~ r ~~ d ~`'~ a ~~~ ~,~ / ~ ~~~/~ ~~ ~ ~-~ a ~ .~. ~ ,~~.~ a~ ~~~- ~,~~ ~~~~~ c~ ~jd~~- ~~ Ft~ ~ ~s~~ ar ~~d~l~ ~ s~ ~" ~~ ~" / 1 f ~~~ r~cJ T,5' ca? d1 ~ ~~ /~ 555 E. Lionshead Circle • Vail, Colorado 81657 •800-654-0635 • Phone: 9 0 476-2340 • Fax: 970 476-9303 ~ ) ~ ) Email: lifthous@vail.net • www lifthousevail.com E ~ . ._._- Ll~rxous~ LODC~~ r L G~ ~ j7 ~~ ~ ~ ~ ~~ ~ ~~~ ~r~ ~ ~ ~ ~~~- ~ l i ~ y - ~r~/ ~ ~~ ~ ~ ~ ~~ r---- ~~- ~ ~ ~l f ~~ d 6 ~ ,~ ~ ~,~~ ~1~ ~ ~~' ~ ,~~ ~~ ~ ~ ~ ~i~~ ~ ~ c~ ~ ~~ ~t - ~~ ~~ ~~ ~s, . J ~ / ~ ~ ~~ ~n ~~ ~~ ~ ~ ~~ ~ / r~£ ~7~~ / ~, octr C6~ ~ ~. ~~ ` ) 555 F. Lionshead Circle • Vail, Colorado 81657 •800-654-0635 • Phone: (970) 476-2340 • Fax: (970) 476/-9303 Email: lifthous~avail.net • www lifthousevail.com Q~k ~;2ure,cc, ~ •d-y ~ a d- ~~ Mt~I~OI~~~IL ~SOI~T SUITES • CONDOMINIUMS • CONFERENCE CENTER • SPA May 29, 2002 Vail Town Council Attn: Pam Brandmeyer 75 South Frontage Road Vail, Colorado 81657 RE: Commission on Special Events Dear Mrs. Brandmeyer: As Managing Agent and representative of the Manor Vail Condominium Association, owners of real property in Vail, I am submitting for your consideration a nomination for the Commission on Special Events, Richard tenBraak Richard tenBraak is presently the Director of Marketing for Manor Vail Resort. In his present capacity, Richard oversees the Marketing, Sales, Reservations and Catering departments. Richard is a Bachelor of Science degreed hospitality professional from Rochester Institute of Technology. His experience includes over 20 years of hospitality and marketing experience including involvement in the planning and implementation of large events at various resorts around the country. In addition, a commitment from both our Board and Richard has been made that if accepted to the Commission on Special Events, he will be able to spend the time necessary to be an active and effective member. Thank you in advance for your time and consideration of Richard tenBraak as a candidate for the Commission on Special Events. Robert Ml~lCleary`~ ""+ Managing Agent Manor Vail Condomi ~ m Association 970-476-5000 • 800-950-NAIL • 970-476-4982 Fax • 970-476-0802 GROUP SALES FAX • www.manorvail.com 59> E. NAIL VALLEY DRIVE., NAIL, COLpRADO 81657 PREMIER RESORTS .~6.., yo,. 6./..y 5-28-2002 2:53PM May 28, 2002 FROM LODGEATVAIL EXEC OFF 19704760361 ~~?~-~X~ S'~'~,~C~P. 1 pam Braxtdmcyer Assistal~t Town Manager Town of Vail 75 South Frontage Road West Vail, Colorado 71557 bear Ms. Brandmeyer: V1,A FAX #479-2157 I, Wolfgang Triebnig would like to apply for a commission for special events to the Town of Vail, to represent The Lodge at Vail. I feel certain that our talent at The Lodge would be a great asset to The Town and present great ideas for special events. Your consideration is greatly appreciated and 1 look foxW'azd to your reply. Most incerely, ~~ Wo1 g 7~tiebnig ` C7eneral Manager •~ ~i~ --'-"`` 'l"he Lode at Vai1,174 East Core Creek Urive, Vail, C:plorado 81bS7,'USA ~~ Telephone (970) 4765011 ~acsirrule (970) 476-7425 T~~~ Internet: www,lod~;eatvail.conn ~zrn ~r~.~z~ r ~, ~~~ ~~ l: Q~ eCiC~`~'~ ~l//JTi G~.ce~x.~c. a•~t~vr~,~15 ~~~ ~~~P J ~ ~~~~ ~ %x ~z~ ~-_ ~',/~~ ~1~, ~.C~- ~ ~~~~ or ~~~ ~,~ mark e gordon ~ _ ---_ --_ ___ 1768 a~ait~e drive#2, vat o~ 81657 { ~' ~ ~. ~ 97(}479-2984 • mm i ~ I May 17, 2002 Vail Town Council ' Pam Brandmeyer 75 South Frontage Road Vail, CO 81657 Deaz Pam: Thank you for your time on the phone yesterday. I am writing to express my interest in serving on the Commission on Special Events. As we discussed I meet the criteria for membership. I am a resident and soon to be homeowner in the Town of Vail.. I presently work for Vail Resorts in the Security Department. I am the lead in the Communication Center. I have been in this position since January of 2001. Before that I worked in the trade show/convention industry. I was the General Manager/C-perating Partner of Convention Channel, Incorporated. Convention Channel is a tradeshow multimedia/marketing firm. Over the course of my tenure with the company I worked at over 300 conventions. I understand how to make an event successful, how to have contingency plans and make sure that the attendees are always satisfied. I also have other live event experience. I was a consultant to numerous live music venues, helping them with booking bands and the mazketing of events. I also started and operated my own record label and produced a number of internationally released CDs. Along with this experience I was a producer/director for videos/films and live performances, both in the commercial realm and the non-profit art world. Since moving to Vail I have been looking for an opportunity to "get involved" in the community and local government My wife and I made a conscious effort to purchase our house inside the Town of Vail so that we could both contribute to our community. I believe that the Commission on Special Events is a great opportunity for me to do my part for the town. Thanks for your time and consideration. I look forward to hearing from you soon and hopefully working together on this important Commission. Sincerely, ' P~ _._...___. Mark Gordon r mark e gon~on 1768 alpine drive#2, val, ou 81657 970479-284 • or>~tadimm aornrrunirati~n• rrealti-taskng• usuys sluaxnary of qualif cancans: suooesdulexperienoe m business cor~ainication and management. hands on expeaenoe invideo/aud~ production, tradesha~rs/meetin~,eveuts, ]ivepreyentations, priurt, intemetma~etingar~d maoa~nent. beam-oriernbed- recnuted, managed, motivated employees and oorrtrar,~ 1abo~ face to-face relarionshipswi~ execxrtive officers to forklift ope<ators professtortal experience: communication center lead -vat msorts,varl, o0 12/00 -preset • hire and manage ar;w to staff ootioncenter24/7 365 • progpamand maintaincoinputer alaun rnonitoring system for all 4 va.>7 ski resorts • prog}~ maintain, a^d monitorvideosurver7lanoe systemforaIl 4va~1 ski rrsocts • managebst and found frx varl rryoLmtain • updatewebsires withctxrent snow andgroorYVng reports for 4va1 ski resorts vicepresident/general manager- oonventionchannel, inc louisvs7le, ky 8/93 -12/00 • founding and operating partner • developed product (24 hournews at trade show s/meetings) and impleu~utiad operatingpcooadures ' managed da~to-dayoperations - er~kryees, video production, custorr~rs; logics, firrancrals, venders producer/direct«-gprdon aommuni~tions, louisvi7le, ky 9/89 -8/96 • producedJdirectedmaikering sales, training acid internal videos formajcx ~ corporations • produczd/directedliv+e presentationsat numercxrs trade showsand events president-bosssnakemusic,louisvi~(e,ky 4/91-8/99 • managed multiple music acts (booking rea~r+dingcontracts, k~ics, leggl, etc) • lxoduar on 4irYiepeixlent label ods {positivereviews in majormusicandnews publications) • ooi~.iltant tolocal five rrrusic venues publisher/edit5or- ky ooti~xrter trader and `keeQir~up",bu~v~e, ky 2J90 -3/91 • wrote, edited, desigied, and assigneciwfltes for all content • negotiated dealswith national syixfic~bors of cobumns and cartoons • n>anaged salesdepartmeirt and gxaphicsdep~artment associate instructor - Indiana urnve~ity, bloomu~gron, in 8/86 - 5 /89 • taug~t film losses within departmerrt ofafno-n studies • president of gxaduate employee assoaation (labor union) 8 /87 - 5/89 independent filmprodudion 4/81 -present • shoat, direct, edit, audiq etc on numerousindeperxlent 16mmand videoprnductia~s education: masaersdegree-indianauniveisity, bloomu~groq in • comparative fiter~ure with concentrations in film/media studies and Jewish studies • thesis, third lang}iagle certifration and one course still peudmg bachelor of arts-- indianaumveisity, bloomirigron, in 5/86 • comparative literature with concentrations in film studies and afro-ame~rican studies ~~c:¢ci~c-eta 5~• b N C~ Frances M. Micka P. O. Box 867 Avon, CO 81620 970/ 949-5874 Pam Brandmeyer Assistant Town Manager Town of Vail 75 S. Frontage Rd. Vail, CO 81657 Dear Pam: I would like to be considered for the Vail Commission on Special Events. I am currently an employee of the Town of Vail Police Records Department and have over 20 years of experience in developing and managing a wide variety of special events. Some of those events included managing sky boxes for the Kemper Open and Byron Nelson Golf tournaments; a USA vs. Japan charity volleyball match after the 1992 Summer Olympics in conjunction with a statewide Olympic promotional campaign for Comerica Bank-Texas; helped coordinate three Dallas Dash for the Disabled lOk runs sponsored by Xerox Corporation and two charity l Oks sponsored by Comerica Bank. I was Director of Marketing for a Dallas consulting company when I had to arrange and manage an incentive trip for 60 people to the Vail Cascade Resort in 1996. I am an enthusiastic supporter of events at the Vilar Amphitheater, the Mountain Biking Championships and the World Cup skiing events. Vail has so much to offer all year and I would be very interested in helping to promote it to the world! Attached is my resume for your review. Sincerely, /~'~ ran Micka Records Specialist 479-2208 FRANCES M. MICKA Home: 970-949-5874 P. O. Box 867 Cell: 303-748-6550 Avon, Colorado 81620-0867 Email: finicka@clientec.net SUMMARY Over twenty years of successful sales and marketing experience in both the high technology and financial services industries. Proven record in the areas of product sales and service, product development, event planning and customer communications. Recognized as ahigh-energy, enthusiastic professional with strong team building skills. • Hired, trained, and developed sales teams for the office products and financial services industries. • Developed comprehensive product marketing plans for four companies. • Developed and implemented customer satisfaction programs resulting in significantly higher customer retention, and directed lead-generating software telemarketing programs. • Acknowledged thinker and planner on both a tactical and strategic level. PROFESSIONAL EXPERIENCE DIEBOLD, INC., Denver, Colorado; Birmingham, Alabama 1998 - 2001 Regional Sales Manager Hired as a Key Account Executive in Birmingham to manage a team covering five banking relationships. Promoted to Regional Sales Manager with expanded quota and territories. • Managed teams of Direct Reps and Manufacturer's Reps who sold a full line of banking equipment and security products and services. Achieved 108% of $8 million product revenue target and 249% of existing clients' service revenue growth of $350,000 in 2000. • Targeted new markets with a retail partner utilizing current technology while developing new and creative software solutions to capture the unattended fueling market with high-volume retailers and major oil companies. CARREKER CORPORATION, Dallas, Texas 1995 -1997 Director of Marketing and Communications Managed the marketing and corporate communications function for a bank technology consulting firm consisting of four core practices with three independent divisions. • Launched Year 2000 project management practice with comprehensive trade show, direct mail and advertising campaigns totaling approximately $2 million. • Developed and managed the software telemarketing initiative that resulted in over $1 million in incremental revenue during afour-month period. • Successfully developed the firm's marketing collateral material that included innovative capabilities brochures, media kits, direct mail campaigns, product brochures, newsletters, article publications and event invitations. Initiated a focused public relations campaign resulting in high exposure for the firm. THE SALES CONSULTANCY (now Seibel Systems), Dallas, Texas 1994 -1995 Consultant Developed marketing programs and consulting services for a sales and marketing organization focused exclusively on the implementation of channel strategy in the high technology industry. • Implemented comprehensive interviews with major channel partners of a large networking company resulting in greater sales penetration through the partners' sales organizations. FRANCES M. MICI~A Page Two FIDELITY INVESTMENTS, Irving, Texas 1993 -1994 Sales Manager Managed a team ofhigh-energy telemarketing sales professionals to capture a larger share of the mutual fund market for the company. • Achieved direct call center experience and streamlined user interfaces to Windows front-end of sales automation software. COMERICA BANK-TEXAS, Dallas, Texas 1992 -1993 Director of Marketing Managed the marketing and corporate communications function for the Bank during a period of high growth through acquisition. This included establishing the marketing goals and directions for the entire bank using an outside advertising and public relations firm for major Olympic campaigns and public relations events. RIGGS NATIONAL BANK OF WASHINGTON, D. C. 1989 -1991 Senior Vice President, Trust Marketing Managed 11-person department including 2 first line managers. Hired, managed and trained sales force. • Tripled the assets booked in 1990 over 1989; increased new fees by 70% and new Accounts by 41%; 1991 fee revenue up 27% over 1990. MTRUST CORPORATION (now Bank One), Dallas, Texas 1986 -1988 First Vice President and Director of Marketing Created and built a marketing department for a Texas trust company with 11 locations. Developed sales presentations, referral incentive and sales tracking system, sales training, and customer satisfaction surveys.. • Wrote the strategic development plan that included the market assessment, sales plan, support plan, and measurement plan for $50 million in fee revenue. XEROX CORPORATION, Dallas, Texas 1970 -1985 Recruited from college as a Market Analyst receiving rapid promotions through the Field Sales Organization in the Copier Division and Office Systems .Division headquarters marketing staff. Several positions included Region Equipment Sales Manager; Manager, Business Planning, Personal Computers; and Manager, Facsimile Marketing - U.S. Operations. • Sold multiple machine installations to major accounts in the Southern Region. Took company out of the leasing business into selling equipment by designing and implementing sales programs aimed at existing lease customers. Exceeded the sold equipment revenue target of $20 million by 110%. • Managed both direct field sales professionals and headquarters strategic planning and marketing staff. EDUCATION M.B.A. -Southern Methodist University, Dallas, Texas B.B.A. -Marketing ,Southern Methodist University, Dallas, Texas ~eC~c,fN,~.. 5 •~~ b d- L~ CAROLYN W. POPE May 29, 2002 Pam Brandmeyer Vail Town Council 75 S. Frontage Road Vail, CO 81657 Dear Town Council: I am submitting my letter of intent to he considered in serving nn the Special Events Committee in Vail. I am a homeowner in Vail, and would be excited to be a part of this newly formed Commission. I have been u1 Vail for the past year in a half; however, I lived in Vail from 1985 to 1990 and am a Colorado native, raised in Southeast Denver. I have been coming to Vail since 1965. I originally made Vail my residence in 1985 when I moved here as a sales representative for a wine distributor, and from then, became a ski instructor and held my real estate license. M_y experiences suite leaving the Vail many years ago would serve the comnuttee well. I served on the board of directors of Variety, The Children's Charity, in Birmingham, Michigan, for three years, and I chaired the subcommittee of Special Events. I also served as Parliamentarian and worked on the Endowlnent committee. I chaired the live auction for their annual gala for 3 years, each time raising more than $100,000 on the live auction alone. I served on Junior League, chairing the auction for the annual gala, as well as serving on their Educational Outreach committee. I organized and chaired a program for the Craniofacial Institute in Southfield, Michigan, where I worked through my employer, Continental Airlines, to pluvide passes and hiluigual escorts fur young children from Central and South America needuig reconstructive facial surged: For this program, I received the President's Award for Community Service from Continental. This past year, I chaired the silent auctiori for the Black Diamond Ball, a fundraiser for the Vail Valley Foundation. Currently, I teach skiuig part time out of Lionshead, write the social column for the Vail Dail3; and am a flight attcndant for Continental Airlines. I hai~e tsvo children living with us, Susie, a 17 year- old junior at Battle Mountain High School, and Andrew, a 5-year old who will attend Avon Elementary in the fall. My husband, Steve, is Publisher for the Vail Daily. I would consider it an honax of you accepted me on this fledgling conniittee. I'll work hard to make it successful! I can be reached at 970.926.9775.. Sincerely, ~~ Carolyn W. Pope P.O. BOX 2564 EDWARDS, COLORADO 81632-2564 Pi-i0:3E: 970 926 9775 FAX: 970 92ti 7216 (Rt.c~.~cc~ b •~rr• v,~ ~~p P.O. Box 1484 Vail, CO 81658 970.376.1687 May 30, 2002 75 South Frontage Road Vail, CO 81658 Dear Ms. Brandmeyer: This letter should serve as a letter of interest for the Commission on Special Events. I recently graduated from the Leeds School of Business at the University of Colorado with a degree in Marketing, and am currently taking a course in Resort Tourism Management. I also own and operate a local window cleaning business, Advantage Window Cleaning, INC. Having grown up in the Vail Valley with parents in the restaurant business, I have experienced first hand the negative effects on revenue during the shoulder season. Living in the large community of Boulder for the past four years has been an excellent opportunity for me to see the ways in which a young community can grow. I feel as though I can contribute, to the Commission on Special Events creative ways to attract alternative, filler markets, during periods of low demand. Sincerely, Sunny M. Ricci C~,~e~~ S•d~•b r-~ ~ May 28, 2002 Ms. Pam Brandmeyer Assistant Town Manager 75 S. Frontage Rd. Vail, CO, 81657 Dear Pam: I wish to be considered for a position on the Commission on Special Events. Because of my degree in Marketing and business background, I think I am uniquely qualified to serve. I have had businesses in Vail and Telluride. I currently have businesses in Silverthorne, Steamboat Springs, and Minturn. I have been keenly observant watching what works and doesn't work as far as promotions are concerned in these communities. I would bring to the table an open mind with quite possibly some fresh, new ideas. As a Vail resident for 22 years, I am ready to serve. If you have any questions or would want to interview me, please call me at 376-4624. Sincerely, Tom Ricci 131 Main Street • Box 517 • Minturn, Colorado 81645 • 303-827-4114 U~e.~?urcd ~ •~~ a~- ~~ May 27, 2002 Town of Vail Council c/o Pam Brandmeyer 75 S. Frontage Road Vail, CO 81657 Dear Town of Vail Council: I wish to apply for a position on the newly formed Commission on Special Events. Respectfully, 1 'Rick Scalpello P.O. Box 160 Vail, CO 81658 970-479-7132 FR0~1 .STE I NBERG To: FAX N0. 9704767999 May. 29 2002 02:39PM P1 I~.ce~x~ s~~~ od~ ~~ The Vail Town Council, c/o Pam Brandmeyer From: Flo Steinberg Re: Applying, Commission on Special Events May 29, 2002 I would Iike to serve on the Commission on Special Events as the "at large" member. I have lived in Vail for 37 years and am acutely concerned about the Health and well being of the community. Because I like living here I wish it be the best it can be. I want to help. Florence Steinberg P.O. Box x 3 Vail CO 81658 476542? Irk C~~.tn-c~- 5'~ ' b~' ~'t5 May 29,2002 Pam Brandmeyer C/O Town of Vail 75 S. Frontage Rd. Vail, Co 81657 Dear Pam, Please consider me, Nancy Stevens, as an applicant to the Special Events Committee. Having been a resident of Vail for 27 years and actively involved in the athletic and cultural events of this community, I recognize the needs of special events in Vail. Not only will the name recognition of Vail be enhanced, but our town will benefit financially from special events. Serving on the VRD board, owning a retail business in town (Cascade Sports}, working in the restaurant and lodging community, the Vail Valley Foundation at the Amphitheater and Vail Resorts as a ski school supervisor has increased my knowledge of the valley. I look forward to volunteering my time and efforts on the Special Events Committee if needed. Sincerely, ~~, Nancy Ste ens P.O. Box 818 .Vail, Co. 81658 476-8189 P.S. Currently I am doing some contract work for Bravo which ends 8/4/02. ~. MEMORANDUM TO: Town Council FROM: Community Development Department DATE: June 4, 2002 SUBJECT: A request to proceed through the Town of Vail development review process for the proposed construction of improvements on Town of Vail property, located at 540 South Frontage Road/Unplatted (Ford Park). Applicant: Betty Ford Alpine Gardens Planner: Bill Gibson 1. SUBJECT PROPERTY The subject property is Ford Park, located at 540 South Frontage Road/Unplatted. The property is zoned General Use District (GU). IN, BACKGROUND AND DESCRIPTION OF THE REQUEST The Betty Ford Alpine Gardens is proposing to construct an addition and deck on the rear of the existing schoolhouse located in Ford Park adjacent to the Children's Garden which is currently under construction. Since these improvements are proposed for property leased by the Betty Ford Alpine Gardens but owned by the Town of Vail, the Betty Ford Alpine Gardens must have permission from the Town Council, acting as the property owner, to proceed through the development review process. For your reference, please find attached conceptual drawings of the proposed improvements to the schoolhouse at Ford Park. IV. STAFF RECOMMENDATION The Community Development Department recommends that the Town Council approve this request to proceed through the development review process. Please note that an approval of this request does not constitute an approval of the proposed improvements, it simply allows the applicant to proceed through the development review process. The Council will be informed of the status of the proposal through periodic updates of the DRB meetings. r-----~ , __., ~_. , ~j 3~^1 f ' 1 .~.._ ~ 1 L.~^J~ t T^_; t~ t t } ~ ~.,.___.i %.__. '~~. ,~. `,, `-==`~;, ASPHALT SHINGLES TO "-`°~~~~="~~``~`y MATCH EXISTING BUILDING ___._.___..~..._v:.._._._. _.._._..~_..:..~ - - - ---_~ i _-~-' r ^-F _~.~ f -~~' EXISTING -,LOG .STRUCTURE .. ~ _ . _ ~' i i ...,.~ ~~ __ t "Z, ~____•~ _ _~_•_._5 ~} d ` t x ! ~ l f C~ ~ ~ ; ~-- ~ .' RAISED PANEL DOORS TO i ' ; ; ~ { -~--: MATCH EXISTING z ~ _ ~I SCHOOLHOUSE ;, _ _ ..:~._r..: 3......._...._.i i._....... .2 ! ~ 1 7 ~Q~~OY V ~ ~~~ V / Y~U OY V ,~ .- r PROPOSED ELECTR ~ ~u~~ r~~~~~o~~ ~A ~ I~w_.g v e1,W A-EL-OI.DWG % / ~l ~' ,K i'"Va'~ 'fir's ..-"'~.r ~,,.,~,r` ~~,\`, "`~,~~~ `y` I ~._. ,, ' 1 r. ~ ~" I~ ..I... •`~ .. ~.~".-~"'-~- ..-< f`'`:~~/ ~,; --tom` }-I ter....--.~.,.,,~,,,..". ,._~ 1F~S= ~~ mil? ~~ _..-...._._-.......,.,,,_„ %/ f z.-' ! ~f ,~~~'~"-•---~'~~+s"/. f~,/.. f ~4r ~i' '`y` ,w'4w. . ( .~ r .~--~-. ~.__' ' ~ _ y ~~^ _? ,J; LIMIT OF 1 t -.,~ J , - I ~,