Loading...
HomeMy WebLinkAbout2002-09-03 Support Documentation Town Council Work SessionVAIL TOWN COUNCIL WORK SESSION Tuesday, September 3, 2002 2:00 P.M. NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Interview RFP Respondents for Information Centers. (1.5 hrs.) • VCBA • VVCTB 2. ITEM/TOPIC: Vail Chamber and Business Association (VCBA) Kaye Ferry Follow Up. (15 min.) 3. ITEM/TOPIC: Vail Village Streetscape Design. (45 min.) Greg Hall Bill Wenk Brent Lloyd Dan Koelliker ACTION REQUESTED OF COUNCIL Review the work to date and modify and give approval of the direction of the schematic design. Review and modify and agree to the recommended snowmelt areas. BACKGROUND RATIONALE: The Eagle River Water and Sanitation District needs to replace the waterlines in Vail Village and the Town's desire to complete the streetscape once the lines are complete requires the town to have a design. The Town has hired Wenk Associates to perform this task. The project team has conducted a series of public focus groups during three days in June and has held two community meetings in both July and August. The work session is to go over the schematic design direction and obtain agreement to the direction. The design and costs are from building line to building line and represent improvements on both public and private property. The design represents the outcome of the public input and is within the dollar amount discussed previously. Discuss the snowmelt recommendation. Give direction to the design team. There have been conversations with the private sector and there is a willingness to share in the cost to have snowmelt. The project is at the stage to move the design into Design Development. Getting agreement on the direction we are proceeding is important. The design development will be completed in the next 5-7 weeks. Public discussion of the project phasing will be discussed and a completed phasing plan and a method to pay for the improvements will be presented to the council within the next 2 months. STAFF RECOMMENDATION: Modify and on the direction of the schematic design and the snowmellt recommendations. 4. ITEM/TOPIC: Proposed Application to Amend Building Height George Ruther Limits in Public Accommodation (PA) Zone District. (15 min.) A worksession discussion to present a preliminary proposal to amend Section 12-7A-7(Height), Vail Town Code, to increase the maximum allowable building height limitation in the Public Accommodation zone district. ACTION REQUESTED OF COUNCIL: Listen to a brief presentation on the issue and provide the applicant and staff with any direction you may have at this time. BACKGROUND RATIONALE: See the memorandum to the Planning & Environmental Commission. F: mcaster//ws/2002/090302 RECOMMENDATION: Neither the staff nor the Planning and Environmental Commission are forwarding a recommendation at this time. A recommendation will be provided at the time of final review. 5. DRB (8/21)/PEC (8/26) Results. (10 min.) 6. Information Update. (5 min.) 7. Matters from Mayor and Council. (5 min.) 8. Adjournment. (5:05 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, SEPTEMBER 17, 2002, BEGINNING AT 2:00 P.M. IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, SEPTEMBER 17, 2002, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. F: mcaster/agendas/ws/2002/070202 J Vail Chamber & Business Association Proposal INFORMATION SERVICES Date: August 16, 2002 Submitted by: Robb G. Chiles Executive Director robbchilesnvailchamber.org 241 S. Frontage Road Ste. 2 Vail, CO 81657 970-477-0075 Miccinn As an information source for the Town of Vail, the Vail Chamber & Business Association will insure that Vail is the first and primary focus in meeting the needs of its visitors with a hope of extending their stay and/or creating an intent to return. Objectives: The mail Chamber & Business Association will: • Have a vital interest in "Vail First" as a focus for the Town of Vail. • Provide the most accurate and up-to date information relating to current events and activities in the Town of Vail. • Provide and distribute accurate and up-to-date information related to local hotels, restaurants, merchants, services, attractions and other travel related enterprises. • Offer a comprehensive activities package that will further enhance the visitor experience. • Continue to provide ahands-on kiosk for the lodging community to recruit guests, however, will discontinue any reservations program currently in place. • Continue to build upon an aggressive volunteer program to help assist and meet the needs of our visitors and customers. Strategy: Budget: The Town of Vail will compensate the Vail Chamber & Business Association a total of $165,500.00 per year for the services rendered in this proposal. Furthermore, the Town of Vail will contribute a one time, $20,000.00 contribution for capitol needs such as computers and a copier. The aforementioned equipment will be assigned to the Town of Vail upon completion of the Information Services contract. Administration: The Vail Chamber & Business Association will directly report to the Town of Vail Town Manager's Department with the key contact being Pam Brandmeyer, Assistant Town Manager. The Vail Chamber & Business Association will act an Independent Contractor and nothing shall constitute or designate the Vail Chamber & Business Association or any of its employees as agents (except as expressly set forth in this proposal) or employees of the Town of Vail. Furthermore the Vail Chamber & Business Association will adhere to the rules and guidelines set forth in the contract for Information Services. Information Services Functions: • As a standard practice, The Vail Chamber & Business Association will provide accurate, up-to-date information relating to all current events and activities in the 2 Town of Vail. This will be accomplished through exchanging information with vailalways, Vail Resorts, Vail Valley Chamber & Tourism Bureau, the Vail Valley Foundation, Bravo-Colorado, and any other organization performing events and activities in the Town of Vail. A monthly calendar of events will be produced at the expense of the Vail Chamber & Business Association and distributed throughout designated locations in the Town of Vail. • Using materials already being produced by the Vail Chamber & Business Association, i.e. The Vail Guide and pull-out map, we will provide visitors information regarding the physical layout of Vail and directions to the locations of places and activities within the Town of Vail. The Vail Chamber & Business Association will also continue to produce an additional town map via sponsorship dollars if available. • The Vail Chamber & Business Association will display and distribute information from all Town of Vail businesses that request it. Vail businesses will be allowed to display their informational materials and brochures in the information centers. The information centers will be established as a clearing house for such materials and for all Vail information. The Vail Chamber & Business Association will provide out-of--town information ONLY if it is non-competing with a Vail business. This information will be displayed on lower information racks only. • The Vail Chamber & Business Association reserves the right to operate an activities desk within the Visitors Centers selling activities provided by Vail businesses. As a broker for these services, the Vail Chamber & Business Association will request a commission on the sales of these activities. Acquisition of these activities is the sole responsibility of the Vail Chamber & Business Association. • To help subsidize the operation of the Information Service Centers, the Vail Chamber & Business Association reserves the right to sell items that help market the Town of Vail to the General Public. Such items will be determined by the Vail Chamber & Business Association and the approved by the Town of Vail Town Mangers office. Such items may include event t-shirts, posters, commemorative pins, etc. • The Vail Chamber & Business Association will provide visitor center services to all Vail business license holders in an equal non discriminatory fashion. Discrimination of race, color, creed, sex, marital status, affectional or sexual orientation, family responsibility, national origin, ancestry, handicap, or religion will not be tolerated or accepted in the performance of services under the proposed agreement. The Vail Chamber & Business Association agrees to meet all the requirements of the Town of Vail, the State of Colorado and Federal Laws respecting discrimination. • The Vail Chamber & Business Association will, on a daily basis, process the. fulfillment of information requests to maximize impact on the potential customer. Any and all information pertaining to Vail as a whole will be included. Administrative Control of Funds: The Vail Chamber & Business Association will keep true, accurate and complete accounting records of all. business and financial transactions relating to the duties 3 performed for Information Services. The Vail Chamber & Business Association will make such records available to the town upon reasonable request without delay and without expense. The general accounting will be performed by the Vail Chamber & Business Association, Executive Director, Robb G. Chiles, and reviewed quarterly by the Vail Chamber & Business Association's Certified Public Account, C.R. Engel & Associates for completeness and accuracy. The Vail Chamber & Business Association agrees the town shall have the right through its duly authorized employees, agents or representatives, to examine all pertinent records at any and all reasonable times for the purpose of determining the accuracy thereof and other reports required to be provided and filed with the town. The Vail Chamber & Business Association will submit to the town, for its review, the Vail Chamber & Business Association audited financial statement by July 1, 2003. The expense of this audit will be paid by the Vail Chamber & Business Association as an expense of administration. Term• The Vail Chamber & Business Association is proposing a two year agreement between itself and the Town of Vail effective October 1, 2002 and shall terminate October 1, 2004. We reserve the right to submit a Request For Proposal upon review for the next Information Services Contract. Personnel• The general administration of the Information Center's activities and services will be the sole responsibility of the Vail Chamber & Business Association and its employees. Recruitment, hiring, training, coaching and terminating personnel will be the responsibility of the Vail Chamber & Business Association and will adhere to Equal Employment Opportunity principles. We will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Vail Chamber & Business Association will take affirmative action to assure that applicants are employed and that employees are treated equally during employment without regard to race, color, religion, sex, or national origin. Such action shall include, but is not limited to, the following: employment upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. To meet the responsibilities of our proposed budget, we are designating the number of employees as follows: 5 total full time employees End of November -Second Week in April - 3 employees Vail Village Information Center. - 2 employees Lionshead Information Center 2 total full time employees Mid April -First of July & Mid October -End of November 4 - 1 employee Vail Village Information Center - 1 employee Lionshead Information Center 5 total full time employees First of July to Mid October - 3 employees Vail Village Information Center - 2 Employees Lionshead Information Center The Vail Chamber & Business Association will supplement busier times and in office services with volunteers and will work in conjunction with the current Information Center Volunteer Host Program. This will be provided assuming Vail Associates continues its ski pass program and the Town of Vail with its parking pass program. The Vail Chamber & Business Association's ability to operate the Information Centers with fewer staff will be contingent upon opportunity for us to relocate our offices to the Information Center. This will provide the Vail Chamber & Business Association staff to be onsite to provide assistance whenever needed. Salaries: One Supervisor - $32,000 - $35,000 yearly salary Staff - $12.00 - 13.00 per hour VCBA Time - $10,000.00 yearly Furthermore, the VCBA will provide Worker's Compensation and employer liability in accordance with the Worker's Compensation Act of the State of Colorado. Insurance• The Vail Chamber & Business Association will provide for the term of the Information Services Contract the following insurance: • Comprehensive General Liability (including personal injury) in amount not less than one million dollars ($1,000,000.00) per individual and not less than three million dollars ($3,000,000.00) per occurrence. The Vail Chamber & Business Association will use its current policy with the United States Liability Insurance Company: Policy Number - ND01032751 • Worker's Compensation and Employer liability in accordance with the Worker's Compensation Act of the State of Colorado through Clarendon National Insurance Company: Policy Number-05202702 • Automobile Liability (including owned, non-owned, and hired) in an amount not less than one million dollars ($1,000,000.00 per individual and not less than one million dollars ($1,000,000.00) per occurrence. All Vail Chamber & Business Association Employees using a vehicle for Information Services business must provide adequate insurance to be accepted by the Town of Vail before work can be accomplished. 5 ,- ~• General Conditions This proposal, in no way, has any conflicts of interest with any of the study participants under any recent, existing or future contracts. 6 1 `TAILVALLEY CHAMBER 6 TOURISM B U R E A U Information Services Proposal August 16, 2002 1 1 1 1 Vail Valley Chamber and Tourism bureau Visitor Services Proposal . Information Centers•Community Host Program•www.vailvalleyconcierge.com•Vail 101 Vision: To be the most reliable comprehensive provider of guest information in the Vail Valley. Mission: To develop partnerships with public and private entities, which enable us to create, develop and implement informational guest service programs designed to establish a consistent message throughout the Vail Valley. Financial & In/kind request and proposal summary: • $210,000/year (covers 100% of employee cost for staffing centers plus 50% of allocated cost of supporting center operations) • 9 Blue Parking passes for Visitor Services Staff November 2002-Apri12003 • 25 Blue Parking passes for the Community Host Program November 2002- April 2003 Core level of Visitor Center services: • Optimal hours of operation in Vail Village and Lionshead Centers 365 days per year (Winter 9:00 - 5:00, Summer 8:00-6:00, Off-Season will vary). • Staffthe Visitor Centers with two employees during peak time periods and one during non- peak periods. • Assist Lodges with same day reservation referrals to increase overnight guests in town. • Provide full service concierge services giving guests one stop shopping. • Provide after-hour courtesy phones to assist travelers with lodging reservations. Value added programs that the WCTB will offer as contribution to operation to the Visitor Services Department. Community Host Program Parade of Events Vail 101 Concierge Website, www.vailvalleyconcierge.com Vail Valley Visitors Map Vail Wanting Tour Program Visitor Services Proposal Information Centers•Community Host Program•www.vailvalleyconcierge.com•Vail 101 Project Work Plan Reference is made to the specifications within the RFP by number: V. 1. Events and Activities: The WCTB will provide guests information on all events and activities taking place in the Town of Vail. We will utilize all resources to locate event information including: the Vail Daily, on-line event calendars (www.visitvailvalle._y.com, www.vailalive.com, www._v_ail_com, www.vailalways.com, etc) and communications with event producers (Vail Valley Music Festival, Vail Valley Foundation, etc). The WCTB will train all staff members on the numerous activities in the area and connect them with the providers to ensure that they give the guest accurate information every time. WCTB VALUE ADD: The WCTB will attract outside sponsorship revenue in order to provide not only the guests in the Visitor Centers with event and activity information, but also guests throughout town. In it's eighth year, the Parade of Events program collects and distributes a complete summary of current event information. The program consists of monthly calendars listing major tourist-related events that are distributed to all retail, dining and lodging outlets within Vail and throughout the resort. "Discover the Vail Valley" brochures are also printed monthly, providing information regarding current events, daily activities, children's activities, high altitude health tips, and religious services. The brochure also features different Vail events, activities and restaurants and is delivered to lodging properties throughout the area assuring that the guest is aware of the wealth of attractions in Vail. V. 2. Vail and Vail Valley Directions: As the anchor for directional information in the Town of Vail, both centers will be equipped with maps for all uses. The staff will be trained on all areas of the town from East Vail to Dowd Junction. They will be familiar with the town and all major points of interest (activity locations, event venues, lodging properties). The staff will also be knowledgeable on transportation options throughout town (bus schedules, taxis, charter services) as well as directions/information to surrounding airports (DIA and Eagle County). WCTB VALUE ADD: The WCTB will create the Vail Valley Visitors Map. The map includes: • Comprehensive driving map and building locator for Vail and surrounding areas of interest • Insets for the Resort Communities within the area • Hiking and Biking Trail Heads • Parks and Recreation Information V. 3. Information Clearing House: The WCTB will encourage any and all Town of Vail business license holders to distribute brochures in the Visitor Centers. These brochures will be separated by categories: Lodging, Activities, Dining, Retail, etc. WCTB VALUE ADD: In addition, to better familiarize the visitor with the broadest array of attractions, thereby encouraging them to extend their stay, WCTB members will also be allowed to display brochures. However, if they are not Vail business license holders, their brochures will go in the lower section of the racks. Magazines that support Vail tourism will be 2 ' displayed in the Centers as well. Due to a lack of storage, the visitor centers will stock enough brochures for their own use and will provide all interested parties with a current and complete list ' of collateral suppliers to fulfill any needs they might have. V. 4. Activities Desk: In order to lengthen the guest's stay by either an afternoon or an evening, ' increasing the potential for greater expenditures, the WCTB will assist guests with lodging and activity reservations. After determining what the guest is looking for (location, price range, amenities) the guest will be given up to three options for lodging and they will then be able to ' visit each property and decide where to stay. Activity companies will be given direct referrals and the WCTB will assist the guest with the reservation including payment. All services will be done at no fee to the guest. ' WCTB VALUE ADD: The WCTB will utilize its current reservation system to book both activities and lodging. The vendors (lodging and activity companies) will benefit from the reservation system that will allow for easy invoicing. The WCTB is developing an on-line site where lodges can easily make their last minute inventory available to guests. V. 5. Merchandising: The goal of Visitor Center merchandising is to provide "one-stop- ' shopping" for small souvenir items, not to compete with any Town of Vail retailer. The merchandise sold will mainly consist of postcards, magnets, maps and books. ' V. 6. Visitor Services: The WCTB will assist all guests and promote all Town of Vail businesses fairly regardless of race, color, creek, sex, marital status, affectional or sexual orientation, family responsibility, national origin, ancestry, handicap or religion. 1 V. 7. Information Fulfillment: The WCTB will handle all information requests in a timel Y manner. The guest will be sent the Winter/Summer vacation guide and any additional ' information they request. WCTB VALUE ADD: The WCTB will also collect the guest's information to enter them in our database. This guest will then receive ongoing communication and information on special ' events in Vail, custom packages as well as general information to encourage them to visit Vail. ' In addition to the services requested by the RFP, the following additional visitor services programs will be administered by the Visitor Center Staff to enhance the guest's experience. ' Vail 101: This training program is geared towards Vail's front line employees. The Visitor Services staff ' will hold "Vail 101" sessions at participating businesses to train their employees on Vail Information. The course will focus 50% on Vail's History and 50% on basic guest services information. The goal of this program is to get the front line employees excited about Vail's ' history and provide them with the answers to basic questions that virtually all guests have. Vail's guests expect every employee in town have the answers to their basic questions. This program assists in addressing this guest need. ' ~ Concierge Website: www.vailvalleyconcier eg, com This is designed to be the single most powerful information program implemented in Vail. The ' concierge website essentially collects all of the information that our guest service agents use daily into a database that can be used by front line employees on the www.vailvalleyconcierg_e.com site i as well as content for all websites that include Vail information. This will enable a consistent flow of information regardless of where you are looking or who the guest requests information from. The website database will allow for the same information to be accessed whether you are on the WCTB site or other sites. The concierge site will assist businesses by providing them another way to get information (menus, rate sheets, etc) to the front-line staff as well as daily specials and availability. Vail Tours: The Tour aspect of the Visitor Services Department has two components: • Historical walking tour of Vail. This tour is aimed towards guests in the area and allows for them to learn a little history of the area as well as have the opportunity to speak with a local. The tours are offered on a regular basis throughout the summer at a minimal charge. • Custom Vail Tours: These tours are aimed at serving the needs of corporate and private groups and can be geared towards whatever the group is interested in. Examples of tours offered include: Gallery, Dining, Shopping, Alpine Garden and Sculpture tours. These tours benefit retail and dining establishments in both Vail Village and Lionshead. They also provide an insight to the guests of everything Vail has to offer. Feedback System: The VVCTB utilizes an extensive series of "shopping" evaluations conducted by Resort Loyalty. These documented employee service encounters are then utilized to better train the staff with input from the customer's perspective. Measurement areas include Guest Focus, Vail Specific Focus, Visitor Center Appearance, etc. Community Host Program: The Community Host Program is a working volunteer group committed to bringing live information to the streets of Vail. Over the past several years we have had a great deal of success with putting close to 50 hosts each year on the streets of Vail welcoming our guests to the villages in the summer and winter seasons. Community Host duties include: • Greeters (coming to and leaving the mountain) • Picture takers • Lionshead Visitor Center Turn Around Support • Bus Ambassadors ' This program has been a partnership between the Town of Vail, Vail Resorts and the WCTB. The WCTB provides all of the management of the program (staffing, scheduling, training, etc). 2001-2002 recap of community host program: Winter Season • December -April • 45 active full time community hosts • 10-12 hosts per day on the streets • 45 actual host days • 1,980 hours of volunteer customer service Summer Season • June -September • 34 active full time community hosts • 7-10 hosts per day on the streets • 27 actual host days • 864 hours of volunteer customer service 4 ~ Visitor Services Proposal Information Centers•Community Host Program•www.vailvalleyconcierge.com•Vail 101 ' Pro~ect Staffm J g ' Project Manager: Nancy Kern (see attached resume) Nancy Kern has worked for the WCTB for the past 5 years. She has been the Visitor ' Services Manager for the past two years. In this capacity, she has managed both of the Vail visitor centers as well as the community host program and the Vail walking tour program. Nancy Kern also implemented numerous departmental programs including the ' concierge website, Vail 101 and the internship program. Key Staff: ' John Murtha -Assistant Manager John has lived in the Vail Valley for three years. After two seasons with Ski Patrol for Beaver Creek, Murtha started working for the WCTB as the Sales and Marketing ' Coordinator. His duties included coordinating efforts on behalf of the Vail Local Marketing District, managing the wedding and reunion market for the WCTB and general administrative duties for the Group Sales department. After one year, John ' Murtha was promoted to the Visitor Services Assistant Manager overseeing the community host program and general management of the visitor centers. 1 Vi Brown: Vi has lived in Vail for 37 years. Her dedication to Vail and experience working in the visitor centers dates back to the 60' and 70's. After numerous years working in the Vail 1 retail community, Vi returned to the information center position at the Vail Valley Chamber of Commerce. After 8 years in Avon, Vi realized that it was time to come back to her "roots" and assist the guests at the Vail Visitors Centers. Currently, Vi works full time for the WCTB except in the summer months when she volunteers fulltime for the Eagle County Rummage Sale. ' Tourism Development Associates: The WCTB coordinates an executive internship program with the University of Colorado at Boulder. Each year the WCTB recruits two to four candidates graduating -from the CU business school with a focus on tourism. These students are highly qualified and have a desire to work in the tourism industry. The visitor services department utilizes ' these employees to work within the department and provide a stable base for the summer and ski season months. ' Internship program: The Visitor Services Department enhances their summer staff with interns from all over the nation. What the interns might lack m Vail knowledge, they make up for with an ' abundance of enthusiasm for Vail and an eagerness to experience the tourism industry first-hand. The interns are paired with experienced staff. Information Specialists: The staff consists of "information specialists" that work the majority of the hours behind the desk. Qualifications include: • Positive, friendly, and enthusiastic attitude ' • Excellent communication skills; the ability to communicate in a clear, efficient manner and the willingness to LISTEN • Patient and diplomatic • Resourceful and creative • Enjoys problem-solving • Multi-task oriented ' • Interested in taking the initiative to stay updated on current events and community happenings ' • Must be willing to accept responsibility for special projects within the Visitor Services Department • Multi-lingual abilities beneficial ' • Familiarity with Vail area beneficial • Must possess desire to become a greater part of the Vail Valley Community e Must be a TEAM PLAYER with a good sense of humor ' Staffing Model: Employees Hours Hours in Month Staffing Levels January 2 9-5 487 One person at each booth ' February 2.5 9-5 608 Additional person needed on the weekends in Vail Village March 3 9-6 821 Third person will be used to have two people on the weekends. April 2 9-5 487 One person at each booth 1 May 2 9-5 426 One person at each booth June 4 9-6.15 1125 Two people at each booth as well as increased staff hrs. for training July 4 8-7 1217 Two people at each booth with shifts being 8-4 and 11-7. ' August 4 8-7 1217 Two people at each booth with shifts being 8-4 and 11-7. September 3 9-6.5 867. Two people at each booth till Sept. 17th then one at each October 2 9-5 426 One person at each booth ' November 2 9-5 487 One pcrson at each booth December 2.5 9-5.25 627 One person at each booth, two over the holidays ' 8794 Total Hours for counter work WCTB Experience in Visitor Services: The Vail Valley Chamber and Tourism Bureau has been managing the Vail Information ' Centers for over 30 years (previously operating as the Vail Resort Association and the Vail Valley Tourism and Convention Bureau). The WCTB's purpose is to help ' businesses succeed. Vision: ' To improve the economic well being of the Vail Valley by improving the business climate in the region and in each of the communities within the region. ' Mission: To enhance the economic opportunity and the business environment by attracting visitors to the region; Implementing regional planning and cooperation and improving the business experience. We will complete our work through programs that maintain or enhance the regions natural environment. 6 Visitor Services Proposal Information Centers•Community Host Program•www.vailvalleyconcierge.com•Vail 101 Financial Overview Administrative Control of Funds: The WCTB will keep accurate and complete records of all business and financial transactions. These records will be open to the Town of Vail upon request without delay or expense. The WCTB undergoes a comprehensive audit by McMahan & Associates each year. 2001 audited financial statements are available now and the 2002 audited financials will be available to the Town of Vail by July 1, 2003. The expense of this audit will be paid for by the WCTB. Budget: ' The attached budget is an overview of the department for 2003. Past budgets and financial records can be obtained upon request. ' The funds for the contracted services from the Town of Vail will be utilized solely for the staffing of the two information centers and one half of the organization's expenses allocated for the support of the Visitor Centers. A11 other department programs will be ' funded by outside sponsorship or lodging/activity commissions. The Town of Vail contract represents 60% of the total budget. ' Insurance: Please see attached certificates of insurance covering all of the required aspects for the contract. 1 1 1 I. Comprehensive General Liability a. Per Individual $1,000,000 b. Per Occurrence $2,000,000 (* This can be increased to $3,000,000 upon Town of Vail request) II. Worker's Compensation III. Automobile Liability a. Per Individual $1,000,000 b. Per Occurrence $1,000,000 7 ADENDUM 2003 Visitor Services Budget Certificates of Insurance Nancy Kern's Resume Account Name TOV ConVact VC Lodging Comm Activity Comm Parade of Events Spons Ad Sales Merchandise Sales Vending Misc. Programs Y Tours Total Income Salaries 8 Wages Incentives Payroll Taxes Employee Benefits Ed. Opportunities Professional Fees Software DevlMaint Hardware Maint Phone/Long Dist. Fax 800 Number Postage Operating Supplies Printing Leased Equip 8 Maint Event 8 Activity Ad Host Expense Conciege Guide Exp Intranet Exp Uniforms Merchandise Sales Taxes Cleaning Cart Program Travel Entertainment Recruiting Expense Miscellaneous Total Expenses Salary 8 Related Payroll tax employee benefits Phone svGequip Web site mgmt Op supplies Stationary/Bus cards Rent! Util Bldg RepairlMaint Leased Equip Equip Repair Insurance Pers. Prop Tax Depreciation Allocated Exp: Total Expenses: Net Income (Loss): Visitor Services Budget 2003 January February March Apri! Mey June July August September October November December budget budget budget budget budget budget budget budget budget budget budget budget - - 56,700 - - 58,700 - - 56,700 - - 39,900 4,264 3,827 8,059 1,934 1,615 4,726 9,825 8,593 4,884 2,847 1,998 4,427 477 264 424 105 70 1,232 1,843 1,778 89 70 138 512 - - - - - - - - - - 25,000 - 1,~0 - - - - - - - - 1,500 1,875 2,200 1,625 1,500 3,175 3,750 3,375 2,475 1,450 750 1,525 208 208 208 208 208 208 208 208 208 208 208 208 100 100 100 100 200 300 100 6,449 6,974 65,691 3,872 3,393 66,141 15,726 14,054 64,556 4,675 3,094 71,672 10,838 10,838 12,598 12,598 12,598 18,801 17,394 17,394 15,308 10,657 14,132 20,488 900 900 658 1,233 245 318 1,768 1,767 1,569 844 300 1,500 965 965 1,121 1,121 1,121 1,673 1,548 1,548 1,362 948 1,258 1,823 1, 352 1, 352 1,487 1,467 1,487 1,487 1, 487 1,487 1,467 1,487 1,487 1, 487 42 42 42 42 42 42 42 42 41 41 41 41 - - - - - 750 750 750 750 - - - 68 68 68 68 87 67 67 67 67 67 67 87 416 418 418 416 417 417 417 417 417 417 417 417 500 500 200 200 500 500 500 200 200 200 500 500 168 166 168 -166 167 167 167 167 167 167 167 167 - - - - 400 - 650 - - 500 - 200 41 41 41 42 42 42 42 42 42 42 42 41 1,400 1,400 1,400 1,600 1,800 1,250 1,700 1,500 1,300 500 1,300 1,350 - - - - 800 - - - - - 200 _ - 700 - - - 700 - 94po; 1,800 900 500 500 1,300 1,400 700 1,400 500 500 2,500 500 ~~;SE)g - - - 625 - 625 - - 825 - 625 :` :::':;'li`SQQ: 417 416 416 416 418 417 417 417 417 417 417 417 I? flQQ l i<`?~ ~y,,,.... 41 41 41 41 42 42 42 42 42 42 42 42 :`. `i::i:)::~~~ 62 62 62 82 62 62 63 63 63 63 63 63 '# %;::::;;!:75,0;:: . . . .. . 62 62 82 62 82 62 63 63 63 63 83 . 83 ... ..... .. . :#::#:~~54: 41 42 41 42 41 42 41 42 42 42 542 42: :::z:1:1~:;00D1:~ 19,109 16,209 19,315 20,719 22,309 27,539 28,483 27,408 23,835 19,322 23,538 29,831 : :;2)8;8t~ 1,682 1,682 1,662 1,662 1,662 2,493 1,662 1,662 1,662 1,662 2,493 2,088 ! ?~::~;tJ3fi;: 148 148 148 148 148 222 148 148 148 148 222 186: <:~;9f~ai 85 85 93 93 93 93 93 93 93 93 93 93 ::7;£jBB; 366 806 368 366 366 366 366 366 366 366 366 366::> ::4$30:z 10 10 10 10 10 1 o t o 10 10 10 10 10 ;< ;';~izti>; 25 25 25 25 25 25 25 25 25 25 25 25 ::<%::,>:!!:>:3Fi0:_:' 125 125 125 125 125 125 125 125 125 125 125 125 ;: #:;:>3:i~QLh;: 57 57 57 57 57 57 57 57 57 57 57 57 ::;:;:<;:::BQ'~+: 38 38 38 38 38 38 38 38 38 38 38 38: ::>:::l~'I: 21 21 21 21 21 21 21 21 21 21 21 21 ::;:;25A:!:: 67 67 67 67 67 67 67 67 67 87 67 87 : ::!:79~:: - - - - - - - 75 - - 75 i i~i'IiJ>7ii 420 420 420 420 420 420 420 420 420 ago 420 420 z #;~;A~9;~ 3,023 3,463 3,032 3,032 3,032 3,937 3,032 3,032 3,107 3,032 3,937 3,570 : 3;:;~9;,~::„ 22,132 21,672 22,347 23,751 25,341 31,476 31,514 30,439 26,941 21,354 27,474 33,401 ~:~3t?;8~2% (15,683) (14,698) 43,344 (19,879) (21,948) 34,666 (15,788) (16,385) 37,614 (16,479) (24,380) 38,271 :?!>:b;S~~B~< Policy Level: t Property Covera.~e ' Liability Coverages r_^f~ f~: ~ ~ ~U ~i•~ .. ~: The Hartford Spectiini policy combines all of your insurance needs and,packaes them: uito oiie competitively priced product. Special`Property Coverage Fonn automatically includes the .following coverages at no additia:al chrc-Je: Valuable Papers Coverage $ 1,000 Accounts Receivable Coverage $ 1,000 Moneys and Securities -Inside $ 10,000 Moneys and Securities -Outside $ 5,000 Fire Department Service Charge $ 15,000 Fire Extinguisher Recharge Included Appurtenant Stllictures: 10% of the Business Personal Property limit of insurance, but not more than $5,000 at each described premises. Included Newly Acquired or Constructed Property -Building $ 500,000 Newly Acquired or Constructed -Business Personal Property $ 250,000 Property Off-Premises -Building $ 5,000 Property Off-Premises -Business Personal Property $ 2,000 Automatic Increase in Building: Limit of Insurance: 4% Annual Included Tenant's Glass $ 25,000 Arson Reward $ 10,000 Definition of Premises: 1000 feet Included Automatic Equipment Breakdown Coverage which includes: $ Included Mechanical Breakdown Included Artificially Generated Electric Current Included ~ Explosion of Steam Equipment Included Loss or damage to Steam Equipment Tilcluded ~ Loss or damage to Water Heating Equipment. Included Spectrum .Quote Proposal Proposed with Hartford Fire Laurance Company 12/0X/2001 to 12/01/2002 Limits of Inscu•ance Limits o{Iraurarzce Each Occun~ence $ 1,000,000 ' General Aggregate $ 2,000,000 Products/Completed Operations $ 2,000,000 ' Personal and Advertising Injury Fire Legal Liability $ $ 1,000,000 300,000 Medical Expenses $ 10,000 Hired and Non-owned Auto $ 1,000,000 Employment Practices Liability Per Claun $ 5,000 ' Aggregate $ 5,000 Property Coverages Limits nfLrscrrance Pr•enziunz Included Included Included Inchrded Included 1.43 Included Premium Deductible $ 250 Business Income - 12 mos. Actual Loss Sustauied Included Included Tlris• is a premium indication ONLY based upon information provided at the time of operation. The coverage descriptions in. this proposal are abbreviated. You will need to refer to the policy(ies) for all terms, condrtions, limitations, and e~-clus•io~TS. If there is any conflict between. the coverage statements within this proposal acrd the actual insurance policy, the policy provisions will prevail. Page 2 ~~ 1 1 1 1 1 1 1 1 1 1 1 1 1 1 ..~ Super Stretch Endorsement: Blanket Coverage Limit: $150,000 Blanket Coverages Computer and Media Debris Removal Personal Property of Others Temperature Change Valuable Papers and Records I Coves; e Limits of Irrsrn•ance Back-up of Sewer or Drain Water Damage $ .Included Brands and Labels $ Included Claims Expense $ 5,000 Consequential Loss to Stock $ Ircluded :~ Employee Dishonesty (including ERISA) $ 25,000 Fine Arts $ 25,000 Forgery $ 25,000 Increased Cost of Construction (Buildings) $ 10,000 Laptop Computers Worldwide Coverage $ 10,000 . Newly Acquired or Constructed Property -Building $ 1;000,000 Newly Acquired or Constructed -Business Personal Property $ 500,000 Off Premises Service -Direct Damage $ 25,000 Outdoor Property ($1,000 limit per item) $ 25,000 Aggregate Outdoor Signs $ Included Personal Effects $ 10,000 Property at Other Premises $ 10,000 Property Off Premises $ 25,000 Salesperson' Samples $ 5,000 Tenants Improvements Due to Ordinance or Law $ 20,000 Tenants Building Equipment Under Lease $ 20,000 Transit Coverage $ 10,000 Valuation Changes $ Included The following changes apply only if Business Income and Extra Expense are covered under this policy. Business Income Extension for Off Premises Service $ 25,000 Business Income at Newly Acquired Premises $ 250,000 Business Income Extension for Web Sites $ 50,000 /7 Days Dependent Properties -Anchor Store or Major Supplier $ 50,000 This is a premium indication ONLY based upon infornuitioai provided at the time of operation. The coverage descriptions in this proposal are abbreviated. }'ou tivill need to refer to the policy(ies) for all terms, conditions, limitations, and eclusior~s. If there is any conflict behveen the coverage statements within this pr•opos•al and the actual. insurance policy, the policy provisions will prevail. Page 5 /. i`O„ ,- 0339 '; l'. SBA 1`his Spectrum Policy consists of the Declarations, Coverngo Forrns, Cornn~on Paliry :~ ~uiitions and any other Forms and Endorsements issued to be a part of the Policy. This insurance is provided by il~e insurance company of The Hartford Insurance Group shown below. INSURER: HARTFORD CASUALTY INSURANCE COMPANY ' HARTFORD PLAZA, HARTFORD, CT 06115 COMPANY CODE: 3 'o N 0 0 '~ 0 rn ' o rn 0 w ~n m ' N 0 0 Policy Number: 34 SBA PA0903 SC SPECTRUM POLICY DECLARATIONS Named Insured and Mailing Address: (No., Street, Town, State, Zip Code) ORIGINAL VAIL VALLEY TOURISM AND CONVENPION BUREAU, INC. 100 E MEADOW DR. VAIL CO THE HARTFORD 81657 Policy Period: From 12 / 01 / 01 To 12 / 01 / 02 1 YEAR 12:01 a.m., Standard time at your mailing address shown above. Exception: 12 noon in Maine, Michigan, New Hampshire, North Carolina. Name of Agent/Broker: GIA GROUP, LLC Code: 342386 .. Previous Policy Number: NEW Named Insured Is: CORPORATION Audit Period: NON-AUDITABLE Type of Property Coverage: SPECIAL Insurance Provided: In return for the payment of the premium and subject to all of the terms of this policy, we agree with you to provide insurance as stated in this policy. TOTAL ANNUAL PREMIUM IS: $1, 2 9 4 IN RECOGNITION OF THE MULTIPLE COVERAGES INSURED WITH THE HARTFORD, YOUR POLICY PREMIUM INCLUDES AN ACCOUNT CREDIT. Countersigned by ntative Form SS 00 0211 93 T Printed in U.S.A. (NS) Process Date: 01 / 2 3 / 0 2 INSURED COPY Page ]. (CONT{I~UED ON NEXT PAGE ) Policy Expiration Date: 12 / 01 / 02 Date ;. SPECTHUiVi p~Lt(:Y' i~i~%~~-~~ l?r~~ ~i~Gt~ti~'tit~ot~) ' „- POLICY NUMBER: 34 SBA PA0903 ' ' BUSINESS LIABILITY LIMITS OF INSURANCE LIABILITY AND MEDICAL EXPENSES $ 1, 0 0 0, 0 0 0 MEDICAL EXPENSES -ANY ONE PERSON $ 10, 000 PERSONAL AND ADVERTISING INJURY $1, 0 0 0, 0 0 0 DAMAGES TO PREMISES RENTED TO YOU $ 3 0 0 , 0 0 0 ANY ONE PREMISES AGGREGATE LIMITS PRODUCTS-COMPLETED OPERATIONS $ 2, 0 0 0, 0 0 0 GENERAL AGGREGATE $2, 000, 000 EMPLOYMENT PRACTICES LIABILITY COVERAGE: FORM SS 09 01 EACH CLAIM LIMIT $ 5 , 0 0 0 DEDUCTIBLE -EACH CLAIM LIMB NOT APPLICABLE AGGREGATE LIMIT ~ $ 5 , 0 0 0 RETROACTIVE DATE: 12 012 0 01 This Employment Practices Liability Coverage contains claims made coverage. F~ccept as may be otherwise provided herein, specified coverages of this insurance are limited generally to liability for injuries for which claims are first made against the insured while the insurance is in force. Please read and review the insurance carefully and discuss the coverage with your Hartford Agent or Broker. The Limits of Insurance stated in this Declarations will be reduced, and may be completely exhausted, by the payment of "defense expense" and, in such event, The Company will not be obligated to pay any further "defense expense" or sums which the insured is or may become legally obligated to pay as "damages". LIMITATION OF COVEItA(38 TO T8E DESIC~iNATED PRE~dISES OR PROJECT Forma ss o5 6a LIbdITATION APPLIES TO THE FOLLOWINt3 LOCATION: 001 BIIILDIN(~: 001 Form SS 00 0211 93 T Printed in U.S.A. (NS) Page 009 (CONTINUED ON NEXT PAGE) Process Date: 01 / 2 3 / 02 Policy Expiration Date: 12 / 01 / 02 SPECTRUM POLICY DECLARATIONS (Continued) POLICY NUMBER: 34 SBA PA0903 PROPERTY OPTIONAL COVERAGES APPLICABLE TO ALL LOCATIONS LIMITS OF INSURANCE BIISINE33 INCO>!~ AND S~CTRA BXPS~TSS COVERAGE COVRRAGE INCLiJDES TSE FOLLOWING COVERAGE RXTENSION3: ACTION OF CIVIL AUTHORITY: EXTENDED BIISINSSS II3C0~: EQIIIPNBN'P BREAKDOWN COVERAGE COVERAGE FOR DIRECT PSYSICAL L033 DIIR TO: NBCSADIICAL BREAKDOWN, ARTIFICIALLY CiENERl1TED CURREN'P AND STEAad EXPLOSION ISIS ADDITIONAL COVERAGE INCLUDES TSE FOLLOWING BXTENSION3 SAZARDOU3 sv$sTANCE3 CFC REFRIGERANTS NBCSANICAL BREAKDOWN COVERAGE ONLY APPLIES WSSN BUILDING OR BU3INS83 PERSONAL PROPERTY IS SELECTED ON TSE POLICY Fonm SS 00 0211 93 T Printed in U.S.A. (NS) Process Date: 01 / 2 3 / 0 2 12 MONTHS ACTUAL LOSS SUSTAINED 30 DAY6 30 CONSECUTIVE DAYS $ 25,000 $ 25,000 Page 008 (CONTINUED ON NEXT PAGE) Policy Expiration Date: 12 / 01 / 02 ~ " U U, ~a m 1 1 1 SPECTRUM POLICY DECLARATIONS (Confrtuedj POLICY NUMBER: 34 SBA PA0903 Location(s), Building(s), Business of Named Insured and Schedule of Coverages for Premises as designated by Number below. Location: 001 Building: 002 231 S. FRONTAGE RD. VAIL CO 81657 Description of Business: ASSOCIATION - BUSINESS Deductible: $ 2 5 0 PER OCCURRII~7CE BUILDING AND BUSINESS PERSONAL PROPERTY LIMITS OF INSURANCE BUILDING NO COVERAGE BUSINESS PERSONAL PROPERTY REPLACEMENT COST $ 6 , 0 0 0 PERSONAL PROPERTY OF OTHERS REPLACEMENT COST NO COVERAGE ffiONLY AND SEC~7RITI$3 IN'S IDS TSE PItEE~ISS3 $ 10 , 0 0 0 OIITS IDS T~ PREbQI3S3 $ 5 , 0 0 0 Form SS 00 0211 93 T Printed in U.S.A. (NS) Process Date: 01 / 2 3 / 0 2 Page 004 (CONTINUED ON NEXT PAGE) Policy E~iration Date: 12 / O 1 / 02 c~ Q~ __ ^~. / '` G ` ~C. x> c~Q ~ ,;, SPECTRUM POLICY DECLARATIONS (Continued) Q~ ' POLICY NUMBER: 34 SBA PA0903 ~: Location(s), Building(s), Business of Named Insured and Schedule of Coverages for Premises as designated by Number `` ' below. ,"' Location: 001 Building: 003 ' 395 S. FRONTAGE RD. VAIL CO 81657 ' Description of Business: ASSOCIATION -BUSINESS Deductible: $ 250 PER OCCURRENCE ' BUILDING AND BUSINESS PERSONAL PROPERTY LIMITS OF INSURANCE ' BUILDING .' ' BUSINESS PERSONAL PROPERTY . REPLACEMENT COST PERSONAL PROPERTY OF OTHERS ' REPLACEMENT COST ffiONSY AND 3ECIIRITIEs ' IN3ID$ TSS PRB~I383 OUTSIDE T88 PREMI3E3 1 ' Form SS 00 02 y1 93 T Printed in U.S.A. (NS) nti ins /n7 NO COVERAGE $ 7,500 NO COVERAGE $ 10,000 $ 5,000 Page 006 (CONTINUED ON NEXT PAGE) D~lii.v G...,irstinn ns+n~ 12 / 01 / 02 1 1 1 SPECTRUM POLICY DECLARATIONS (Continued) POLICY NUMBER: 34 SBA PA0403 BUSINESS LIABILITY OPTIONAL COVERAGES LIMITS OF INSURANCE (Continued) LIMITATION OF COVERAGE TO THE DESIGNATED PREMISES OR PROJECT FORM ss 05 6a LIMITATION APPLI83 TO T88 FOLLOWING LOCATION: 001 BUILDING: OOa LIMITATION OF COVERAGE TO THE DESIGNATED PREMISES OR PROJECT FORM ss 05 6a LIMITATION APPLIES TO THE FOLLOWING LOCATION: 001 BUILDING: 003 HUSINE33 LIABILITY OPTIONAL COVERAGES , HIRED/NON-OWNED AUTO LIABILITY FORM: 33 04 38 Form SS 00 0211 93 T Printed in U.S.A. (NS) Process Date: 01 / 2 3 / 0 2 $1,000,000 Page 010 (CONTINUED ON NEXT PAGE) Policy E~iration Date: 12 / 01 / 02 i ~~~~~0~ 720 S. Colorado Blvd Suite 100, North Tower ' ASSURANCE Denver, C080246-1938 www.pinnacol.com ' Policy Information Page POLICY #: 4054598 POLICY TYPE: ADVANCE ITEM 1. INSURED: AGENT: VAIL CHAMBER AND BUSINESS ASSOCIATION BROOKE OF COLORADO #263 ' 241 S FRONTAGE RD STE #2 8690 WOLFF CT., SUITE 200 VAIL CO 81657 WESTMINSTER, CO 80031 (303j 759-1449 ' ST ! 7.00 ' UNLESS O'T'HERWISE STATED. THIS POLICY COVERS: LOCATIONS - ALL USLJAI. WORKPLACES OF THE INSURED AT OR FROM WHICH OPERATIONS COVERED BY THIS POLICY ARE CONDL?CTED AND ARE LOCATED AT THL- ADDRESS LISTED ABOVE. ' ITEM 2. POLICY PERIOD: FROM 03/09!2002 TO 03/OU2003 1'_:01 A.M. TvIOUNTAIN STANDARD TIME ITEb[ 3. A. ' WORKERS` COMPENSATION INSURANCE: PART ONE OF THE POLICY APPLIES TO THE WORKERS` ' COMPENSATION LAI~I% OF THE STATES LISTED HERL-: COLORADO ' R. EMPLOYERS LIABILITI' INSURANCE: PART TWO OF THE POLICY APPLIES TO WORK IN EACH STATE LISTED IN ITEM 3 A. THE LIMITS OF OL1R LIABILITY UNDER PART TWO ARE: ' BODILY INJURY BY ACCIDENT 5100,000 EACH ACCIDENT BODILY INJURY BY DISEASE 5100,000 EACH EMPLOYEE BODILY INJURY BY DISEASE 5500,000 POLICY LIMIT C. OTHER STATES INSURANCE: PART THREE OF THE POLICY APPLIES TO THE STATES. IF ANl', LISTED HERE: ' NONE (CONTACT US FOR INFORMATION OUTSIDE THE STATE OF COLORADO) ' D. THIS POLICY INCLUDES THE ATTACHED ENDORSEMENTS AND SCHEDULES: TI'EM 4. WE WILL DETERMINE THE PRL-MIUNI FOR THIS POLICY BY OUR MANUALS OF RULES. CLASSIFICATIONS. ' RATES AND RATING PLANS. ALL INFORMATION REQUIRED BELOW IS SUBJECT TO VERIFICATION AND CHANGE BY AUDIT. THE STATEMENTS OF ESTIMATED ADVANCE PREMIUM ARE ALSO PART OF THIS POLICY. 1 L GA\DORAL \nr Bu~inev Rc{resmuuee ?7-ptm'W?19;3:19 x04596 U~aieW: PdUI 1 1 Neuney Kern 4295 Columbine Drive # 12 Vail, CO 8165? (970) 479-0174 nancy@visitvailvalley. com Experience: Vail Malley Chamber and Tourism Bureau June 1997- present Visitor Services Manager July 2000 -present • Managed the Vail Visitor Centers and associated programs o Coordinated the Community Host program and the Vail Resorts/Town of VaiINVCTB partnership o Created the Vail 101 training program • Retained 75% of staff over the past two years in a transient market o Establish consistency within the department that increased staff productivity and presented an enhanced image of the department to the community • Created a community wide infra-net site, www.vailvalleyconcierge.com o Established funding partners for the program to insure creation as well as long term success o Partnered with the Marketing departments of both Vail and Beaver Creek o Managed the program from the concept to development and into implementation. Special Events Manager, Vail Valley Chamber and Tourism Bureau Special Events Coordinator, Vail Valley Chamber and Tourism Bureau June 1999 -July 2000 March 1998 -June 1999 • Produced and planned all logistic elements of the Vail Jeep Whitewater Festival, Vail's Big Wheel `n Chili, Oktoberfest Vail and the President Ford Annual Tree Lighting Ceremony. o Obtained funding for new events in the Town of Vail through proven success in management of established events. o Built relationships with sponsors of the events and created new ways for them to utilize events as a marketing tool through event advertisements and onsite impressions. o Developed Public Relations contacts with local and regional news reporters and photographers. Utilized these relationships in order to gain awareness of each event. o Managed a department budget of over $500,000 • Increased the number of summer events as the Chair Person of the Vail Commission on Special Events. o Contracted to bring Michael Martin Murphey's WestFest to Vail as an icon event over Labor Day weekend. The event was nationally known and brought an increased number of tourist to Vail. o Established and continued relationships with producers of local and regional events including, the Vail Arts Festival, Vail Summer Sports Fest, the Vail Ultra 100, The Colorado Shakespeare Festival and the Triple Crown regional soccer shoot-out. • Vail Whitewater Park -completed May 2001 o Initiated concept for the park with input from local kayakers, a nationally known whitewater park designer and Town of Vail staff. o Lobbied the Town of Vail in order to obtain funding for the program. o Coordinated with the Division of Wildlife and the US Corps of Engineers for approval on the park. Tourism Development Associate -Vail Valley Chamber and Tourism Bureau June 1997 -March 1998 ' • Post college executive internship where sales and customer service skills were enhanced. • Currently in-charge of recruitment for this program. Moguls Ski and Snowboard Tours, Boulder January 1996 -June 1997 ' Sales/Operations Assistant • Assisted at the largest Ski Tour Operation in the Western United States. ' Volunteer Work: First Descents --- The Joy is in the Journey January 2001- present • Founding Board Member of Brad Ludden's First Descents kayak camp for young adults with cancer ' Education• University of Colorado, Boulder August 1993-May 1997 ' B.S. Business Administration. Emphasis in Marketing and Tourism Management. Computer Skills. Microsoft Word, Excel, Publisher and PowerPoint, Internet skills • S August 1, 2002 John Power Town of Vail 75 S. Frontage Road Vail, CO 81657 Re: St. Paul Risk Control Services Dear Mr. Power: St. Paul Fire and Marine Insurance Company 7931 S. Broadway #304 Littleton, CO 80122-2710 (866)275-4077 -toll free (720)283-6575 -direct (720)283-6809 -fax ken ny. smith@stpaul. com Thanks for your interest in our Risk Management opinion concerning the long term plans for street- scaping by the Town of Vail. As I understand it the Town of Vail is in the process of developing plans for how their streets and • sidewalks will look and perform in the future. One of the objectives is an effort to direct the pedestrian traffic off of the streets and onto a safer sidewalk location. I .share your concern for the slip & fall accident potential associated with sidewalks exposed to snow and ice accumulations. I positively support the utilization of an underground- sidewalk heating snow melt system to help control the slip & fall injuries in climates where frequent snowfall is a contributing factor. Many private businesses in mountain resort towns are using this concept to help control the slip & falls on their properties. As a first hand example, lets look at your own operations. Your past efforts of installing a hot water snow melt system under the sidewalks approaching the covered pedestrian bridge have been very successful in reducing the frequency of slip & fall injuries in the approach areas to almost zero. This is an excellent example of applying an engineering solution to a known injury-causing situation. Historically this area has had a frequency of slip & fall injuries involving the public, of which one amounted to approximately $150,000. In the safety consulting profession along-standing rule is to apply engineering controls as the first choice and administrative controls secondly (only if engineering controls are not possible) in reducing the known or potential loss source. Engineering controls get to the root of the problem and tend to be more permanent in nature. In this case, heating the sidewalks should be the first consideration for controlling slip & fall injuries rather than relying on the administrative control of assigning snow removal duties and hopeing the job gets done. Relying on administrative controls often results in an internal empire being built to carry out the labor intensive duties. The purpose of this document and any activities to its creation ("The St. Paul Activities") was to develop current underwriting information and/or to assist you with your legal responsibility to maintain safe premises, practices, operations and equipment. The St. Paul Activities do not cover all possible hazardous conditions or unsafe acts that may exist, are not legal advice, are not for the benefit of any other party and do not amend, or otherwise affect the terms, conditions or coverages of any insurance policy issued by The St. Paul. Implementation of any practices suggested by this document is at your sole discretion. The St. Paul disclaims all warranties, express or implied and assumes no liability to any party for any damages arising out of or in connection with The St. Paul activities. Justifying the added cost - In the long run most all efforts that will reduce the frequency and severity of injuries will have a positive impact in your favor on the long-term premiums. We all know that if there is an increase in the frequency of injuries there could be a justified reason to increase the premium. On the other hand quantifying the savings of utilizing this sidewalk heating process is almost impossible to calculate, due to the many factors involved. Some of those factors to consider for the installation of a sidewalk heating snow melt system • Reduced internal manpower to handle injury reporting/claim handling/follow-up, • Reductions in manpower for snow removal, as well as the related potential employee injuries from performing the continual snow removal operations • Retaining some control over rising insurance costs by keeping injury frequency low, • Reduction in bad publicity that is generated when someone is injured • Increase in availability of sidewalks that are inviting places to walk I know this is not all of the positive benefits and several more could be added. Once again, thanks for the opportunity to be involved in your planning efforts. As always, if you have further questions feel free to call. Sincerely, Kenny Smith, CSP • Senior Risk Control Consultant cc: Bill Adams, CPCU ISU Insurance Services of Colorado, Inc. 1050 17th St. Suite 400. Denver, CO 80265-1040 Brian Latimer, St Paul Cort Smith, St Paul 2 MEMORANDUM TO: Planning & Environmental Commission FROM: Community Development Department DATE: August 12, 2002 SUBJECT: A request for a recommendation to the Vail Town Council of a text amendment to Section 12-7A-7 (Height), Vail Town Code, to increase the maximum allowable building height in the Public Accommodation Zone District. Applicant: Bob Lazier, represented by Jay Peterson Planner: George RutherNVarren Campbell SUMMARY The applicant, Bob Lazier, represented by Jay Peterson, is requesting that the Planning and Environmental Commission makes a recommendation to the Vail Town Council for a text amendment to Section 12-7A-7 (Height), Vail Town Code, to increase the maximum allowable building height in the Public Accommodation (PA) Zone District. Currently the PA Zone District allows flat or mansard roofs to be a maximum of 45 feet in height and sloped roofs to be a maximum of 48 feet in height. This request proposes to increase the maximum height of sloped roofs to 56 feet and flat or mansard roofs to 53 feet. Staff is recommending that the Planning and Environmental Commission table the final review of this request to the August 26, 2002, meeting of the Planning and Environmental Commission, and instead, hold a work session discussion on the application at this time. A review of discussion issues'has been provided in Section IX of this memorandum. II. DESCRIPTION OF THE REQUEST The applicant, Bob Lazier, .represented by Jay Peterson, is proposing a text amendment to Section 12-7A-7 (Height) of the Vail Town Code. The amendment is intended to increase the maximum allowable building height of structures built in the Public Accommodation Zone District. The applicant is proposing to increase the height limitation from 48 feet to 56 feet for buildings with sloping roofs and from 45 feet to 53 feet for buildings with flat or mansard roofs. No other amendments to the PA Zone District development standards are proposed. This amendment, if approved, would apply to all properties in the PA Zone District. According to the Official Zoning Map, there are seventeen properties in the Town of Vail zoned Public Accommodation. These properties are generally located around the periphery of the village commercial core area and include the Austria Haus', Bavaria Haus, Chateau at Vail (Holiday Inn), Christiania Lodge', First Bank of Vail, Galatyn Lodge', Lot P-3, Mountain Haus, 9 Vail Road (Holiday House), Ramshorn Condominiums', Swiss Chalet, Roost Lodge, Talisman, Tivoli Lodge, Vail Athletic Club', Vail Village Inn', and Villa Valhalla. Of these seventeen properties, six have received approvals for special development districts and have been identified with an asterisk ('). III. BACKGROUND On August 7, 1973, the Vail Town Council approved Ordinance No. 8, Series of 1973 which, in part, adopted development standards for buildings constructed in the Public Accommodation Zone District. On November 15, 1977, the Vail Town Council approved Ordinance No. 30, Series of 1977 which, in part, reduced the number of allowable dwelling units in all the zone districts which allowed residential units and created a new definition for 'accommodation units': On November 18, 1980, the Vail Town Council approved Ordinance No. 37, Series of 1980, which, in part, amended the maximum allowable building height in the Public Accommodation Zone District and created an amended definition of "height': On October 15, 1991, the Vail Town Council adopted the DEVELOPMENT CODE REVISION REPORT, Phase I, "An Assessment of the Town of Vail Zoning Code and Recommendations for Action" The purpose of this report is to analyze the regulations prescribed in the Town of Vail Zoning Regulations and make recommendations for improvements. Upon review of the development standards prescribed for the district, the report recommends amendments to the density control provisions. It makes no reference or recommendations for amendments to the building height standard. On January 21, 1997, the Vail Town Council approved Ordinance No. 22, Series of 1996, which added fractional fee clubs as a conditional use in the Public Accommodation Zone District and set forth details in regard thereto. On October 5, 1999, the Vail Town Council approved Ordinance No. 23, Series of 1999, which provided for a comprehensive amendment to each of the development standards prescribed for the Public Accommodation Zone District with the exception of building height. Building height was considered and evaluated during the discussions regarding the amendment, however, it was determined at that time that the maximum building height should not be amended. The approved text amendments included: • Increasing allowable GRFA from 80% to 150% of the buildable area of the site. . • Increasing the allowable site coverage from 55% to 65% while maintaining the minimum landscape requirement at 30% of the site area. • Amending the definition of a "lodge"to state, in part, "that the gross residential floor area devoted to accommodation units is equal to or greater than 70% of the total gross residential floor area on the site." • Amending the development review process to implement a process similar to the process adopted for Lionshead. This process requires Planning and Environmental Commission consideration of all proposals for projects which add accommodation units, dwelling units, fractional fee units, more than 1,000 square feet of commercial floor area or common space, or any project that has substantial off-site impacts, as determined by the administrator. The Design Review Board continues to be responsible for the review of all projects, regardless of unit-types, square footage, etc. The process also includes a compliance burden and mitigation of development impacts requirement. IV. .ROLES OF REVIEWING BODIES Planning and Environmental Commission: Action: The PEC is advisory to the Town Council. The PEC shall review the proposal for and make a recommendation to the Town Council on the compatibility of the proposed text changes for consistency with the Vail Comprehensive Plans and impact on the general welfare of the community. Design Review Board: Action: The DRB has NO review authority on code amendments. Town Council: ° Action: The Town Council is responsible for final approval/denial on code amendments. The Town Council shall review and approve the proposal based on the compatibility of the proposed text changes for consistency with the Vail Comprehensive Plans and impact on the general welfare of the community. Staff: The staff is responsible for ensuring that all submittal requirements are provided. The staff advises the applicant as to compliance with the Zoning Regulations. Staff provides analyses and recommendations to the PEC and Town Council on any text proposal. V. APPLICABLE PLANNING DOCUMENTS Town of Vail Zoning Regulations (Title 12, Vail Town Code) CHAPTER 7 COMMERCIAL AND BUSINESS DISTRICTS ARTICLE A. PUBLIC ACCOMMODATION (PA) DISTRICT 12-7A-1: PURPOSE: The Public Accommodation District is intended to provide sites for lodges and residential accommodations for visitors, together with such public and semi-public facilities and limited professional offices, medical facilities, private recreation, commercial/retail and related visitor oriented uses as may appropriately be located within the same district and compatible with adjacent land uses. The Public Accommodation District is intended to ensure adequate light, air, open space, and other amenities commensurate with lodge uses, and to maintain the desirable resort qualities of the District by establishing appropriate site development standards. Additional nonresidential uses are permitted as conditional uses which enhance the nature of Vail as a vacation community, and where permitted uses are intended to function compatibly with the high density lodging character of the District. (Ord. 23(1999) ' 1: Ord. 30(1977) ' 7: Ord. 8(1973) '7.100) 12-7A-7: HEIGHT: For a flat roof or mansard roof, the height of buildings shall not exceed forty five feet (45'). For a sloping roof, the height of buildings shall not exceed forty eight feet (48'). (Ord. 23(1999) ' 1: Ord. 37(1980) ' 2) HEIGHT: The distance measured vertically from any point on a proposed or existing roof or eaves to the existing or finished grade (whichever is more restrictive) located directly below said point of the roof or eaves. Within any building footprint, height shall be measured vertically from any point on a proposed or existing roof to the existing grade directly below said point on a proposed or existing roof. Vail Village Master Plan . A majority of the properties in the PA Zone District are included within the Vail Village Master Plan Boundary. None of the properties are located within the Commercial Core I area, however several properties are located within the area delineated to be included in the Urban Design Guide Plan. Building Height Plan Generally speaking, it is the goal of this Plan to maintain the concentration of low scale buildings in the core area while positioning larger buildings along the northern periphery (along the Frontage Road), as depicted in the Building Height Profile Plan. This pattern has already been established and in some cases these larger structures along the Frontage Road serve to frame views over Vail Village to Vail Mountain: The Building Height Plan also strives, in some areas, to preserve major views from public right-of-ways. Building heights greatly influence the character of the built environment in the Village. This is particularly true in the Village Core where typical building heights of three to four stories establish a pleasing human scale. The building heights expressed on this Illustrative Plan are intended to provide general guidelines. Additional study should be made during specific project review relative to a building's height impact on the streetscape and relationship to surrounding structures. Specific design consideration on building heights are found in the Sub-Area section of this Plan and in the Vail Village Urban Design Guide Plan. A copy of the Conceptual Building Height Plan and other relevant sections from the Vail Village Master Plan and Urban Design Considerations has been attached for reference. Vail Village Urban Design Guide Plan The Vail Village Urban Design Guide Plan was adopted by the Town of Vail on June 11, 1980 and subsequently revised on January 15, 1993. The Guide Plan represents collective ideas about functional and aesthetic objectives for Vail Village. Diagrammatic in nature, the Guide Plan is intended to suggest the nature of the improvements desired. It is based on a number of urban design criteria which have been determined to be appropriate principles for guiding 4 change in Vail Village. As such, the Guide Plan is a response to current issues and perceived problems, and intended to be a guide current planning in both the public and private sectors. Guide Plan recommendations of particular importance to this request are: A. Street Enclosure B. Building Height C. Sun/Shade D. Views and Focal Points A copy of each of these Design Considerations has been attached for reference. VI. SITE ANALYSIS In 1999, Staff prepared a site analysis, for each of the properties in the Town of Vail that are located. in the Public Accommodation Zone District. The location of the properties was derived from the Official Town of Vail Zoning Map. The purpose of the analysis was to provide a comparative analysis of the development constructed on each of the respective sites. A copy of the 1999 Site Analysis has been attached for reference. VII. SURROUNDING LAND USES AND ZONING According to the Official Town of Vail Zoning Map, properties zoned Public Accommodation are generally located around the periphery of the village commercial core area. Further, the Vail Land Use Plan designates the village commercial core area as "Vail Master Plan': Pursuant to the Vail Land Use Plan, the Vail Master Plan designation indicates the Village Core Area where development and growth is guided by the goals, objectives and policies as outlined in the Vail Village Master Plan (adopted November 18, 1986). An exception to the general spatial location of the Public Accommodation Zone District around the periphery of the village commercial core area is the Roost Lodge. The Roost Lodge is located at 1783 North Frontage Road. According to the Vail Land Use Plan, the Roost Lodge has a land use designation of "Medium Density Residential': VIII. CRITERIA AND FINDINGS A. Consideration of Factors Reaardinq the Proposed Code Amendment Before acting on an application for an amendment to the regulations prescribed in Title 12, the Planning & Environmental Commission and Town Council shall consider the following factors with respect to the requested text amendment: 1. The extent to which the text amendment furthers the general and specific purposes of the Zoning Regulations; and 2. The extent to which the text amendment would better implement and better achieve the applicable elements of the adopted goals, objectives, and policies outlined in the Vail Comprehensive Plan and is compatible. with the development objectives of the Town; and 3. The extent to which the text amendment demonstrates how conditions have substantially changed since the adoption of the subject regulation . and how the existing regulation is no longer appropriate or is inapplicable; and 4. The extent to which the text amendment provides a harmonious, convenient, workable relationship among land use regulations consistent with municipal development objectives; and 5. Such other factors and criteria the Commission and/or Council deem applicable to the proposed text amendment. Before recommending and/or granting an approval of an application for a text amendment the Planning & Environmental Commission and the Town Council shall make. the following findings with respect to the requested amendment: 1. That the amendment is consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and is compatible with the development _ objectives of the Town; and 2. That the amendment furthers the general and specific purposes of the Zoning Regulations; and 3. That the amendment promotes the health, safety, morals, and general welfare of the Town and promotes the coordinated and harmonious development of the Town in a manner that conserves,and enhances its natural environment and its established character as a resort and residential community of the highest quality. IX. DISCUSSION ISSUES The Community Development Department has identified a number of issues that we believe need to be: addressed during the review and consideration of this text amendment proposal. The following is a list of issues: 1. Impacts on building bulk and. mass and the effects that may have on the character of the area. 2. Impacts on the availability of light and air to surrounding uses. 3. Impacts on sun/shade on adjacent properties and public spaces. 4. Impacts on views from public spaces and established view corridors. 5. Impacts on the enclosure of streets and spaces between buildings. 6. Impacts on the urban design considerations with respect to the height of eaves and overhangs. 7. Impacts on the development objectives of the Town of Vail. X. STAFF RECOMMENDATION The Community Development Department recommends that the final review of a request for a recommendation to the Vail Town Council to allow for a text amendment to Section 12-7A-7 of the Vail Town Code be tabled to the August 26, 2002 meeting of the Planning and Environmental Commission. We further recommend that the Planning and Environmental, the applicant, the public and staff engage in a dialogue with respect to the issues surrounding the proposed text amendment and identify questions that may need further clarification, prior to the Planning and Environmental Commission forwarding its recommendation to the Vail Town Council. XI. ATTACHMENTS A. Conceptual Building Height Plan (Vail Village Master Plan) B. Building Height Profile (Vail Village Master Plan) C. Vail Village Urban Design Guidelines D. 1999Site Analysis E. Typical Room Section F. Multiple Photographs of the existing Austria Haus, Vail Mountain Lodge and the Tivoli Lodge - G. Rendering of future Tivoli Lodge H. Sun/Shade Plans - ,-: D y s D 3 D _-_ .:., .. ~ ,~ - g~~ J l7 * +~tl~~Nr ~h~~~~li-r`91Vt -_' ~l .; ~ \ ~ ~ ~ 1 __ ~. ~! 9-f -Lr=- -ate. i. = ~~-~__~~ „sue ~~~g~ .-\= LEGEND ,~ r -=~C6=- ~ ___• i 3 ~ 4 IAA%II.llAA gMIGE OF 6UILDIrIG HEIGHT IN STORIES A driMirg flay if delined of 9 feel of height Ino tool irsclAedl. Efacl height reslrkllsma will Oe tlelfrmined .bV coning, Varied tool heights within range fpeclllsd If dasGad Ip each bui5inq `.~' DEMOTES E%LSTING OR APPROVED RULDIrGS N9sCM 00 NOT CONFORM TO 1T1E CDNCEPTUAL BULDUG NEGMT PLAN y1aDIrG CENOTES AREAS OF SII.tlLAR IIEGHT M:= ~ LI' a~ v~w+cE PIAN 1 1 1 1 ~{ Y A5 I W ~~ ~ _- ~~~\ ~ ~ ~ ~~~ ~~ ~~~ f \ ~ .+. i' P, - ~ - - - - ' ~.~ ',~ III'=~ ~ i ~.r... n`-' , .. - ~j+~ -----~ rd~ ~ ~l / i ~ / J` ~~.~'r!a~~-~~~,~/•/CONCEPTUAL ~'~ ~~ ~4-v- r ~/ BUILDING / .~ ~~~~ _~ ~'~' l~~ ', HEIGHT PLAN D r.. y 7 3 -« to ~~ \~V ~~~ ..~ BUILDING MASSING (VILLAGE CORE SECTION) BUILDING HEIGHT PROFILE VILLAGE PLAN 33 VIEW CORRIDORS (EI~EVATION FROM FRONTAGE ROAD 1 Vail Village Urban Design Guidelines It is not intended to enclose all Village streets with buildings, as in the Core Area. Nor is it desireable to leave pedestrian streets in the open - and somewhat undefined condition evident in many other areas of Vail. Rather, it is desired to have a variety of ,open and enclosed spaces, both built and landscaped which Create. a string framework for pedestrian walks as well as visual interest and activity.• D_ STREET ENCLOSURE while building facade heights should not be uniform from building to building, they should provide a "comfortable" enclosure for the street. Pedestrian streets are outdoor rooms whose walls are fo rn~ed by the buildings. The shape and feel of these 'rooms' are created by the variety of heights and massing (three-dimensional vari- ations) which give much of the visual interest and pedestrian scale unique to Vail. Very general rules, about the perception of exterior spaces have been developed (empirically) by designers, based on the characteristics of human vision. They suggest that: " - an external enclosure is most comfortable where its walls are approximately ~ as high as the width of the space enclosed; if the n do falls to ~ or less, the space'seems unencTose~; and if the height is greater than the rri dth , i t comes to resembl e a canyon. T.^ {•~ • ~: ~'~ -'. ~~' •:: ... ,~ - _..: :, '-~ .• GZI~•~t'~VQ~1v1 a i ~~ ii Vail Village. Urban Design Guidelines In actual application, facades are seldom uniform in height on both sides pf the street, nor is this desired. 1•h us, some latitude is appropriate ! ~ •in the application of this ~ - to - 1 ratio. Using the avers a facade height • of both sides will generally still be a guide to the "comfortableness" • of the enclosure being created. .~ •- Zn some ins~t~rices , the ~' canyon' effect is acceptable and even desirab]e - for example, as a short connecting ]inkage between larger spaces - to give variety to the walking experience. For sun/shade reasons, it is often - advantageous to orient any longer segments in a north-south direction. Long canyon streets in an east-west direction should generally•be discouraged. When exceptions to the general height criteria occur, special design con- sideration should be given to creating a well-defined ground floor pedestrian emphasis to overcome the canyon effect. Canopies,. awnings, arcade and building extensions can all create a pedestrian focus and divert attention f rom upper building heights and 'canyon' effect. • For other considerations on building massing see: Building Height Sun/~ShaQe `; views .. - Street Edge - ;: x - ~- } •`lx ~o . Gx z. - r b I~~. ~ `~ • ?•- 6id~. ~~eus~~ Q4~ • ~~Pev Bldg ~~ - ~-~a l( ~. ~~~M en~~ha~iy txf cr-;ion Bred 6 ~anop~,ef~- • ~- =- -,-- -- - .~ 5 Vail Village Urban Design Guidelines Plazas, patios, green areas are im- portant focal points for: gathering, resting, orienting and should be distributed throughout the Village •~rith due consideration to: - spacing - sun access - opportunities for views - .pedestrian activity See also: _ Sun/Shade Building Height Street Enclosure. Views F. BUILDING HEIGHT Basically,~the Tillage Core is perceived as a nix of two and three story facades,. althouoh tf-.ere are also four and five story buildings. The mix _ of building heights dives variety to the street--which is desirable._The~ height criteria are intended to encourao~ height and r:3ssing variety and to discourage unifor;n building heights along the street. The definition of height shall be as it is in the Vail ldunicipal Code. .Building height restrictions in .Corr.•~ercial Core I steal] be as follows: 7. Up to 60~ of the building (building coverage area) rr~y be built to a' height of 33 feet or less. 2. No more than 40~ of the building (building coverage area) may be higher than 33 feet, but not higher than 43 feet. 3. Towers, spires, cupolas, chimneys, flagpoles, and similar architectural features not useable as Gross Residential Floor Area may extend above . the .height 7 imit a distance of not more than twenty-five percent of the height limit nor more than r"if teen feet. ~ . 4. The above heights are based on an assumed 3 feet in 12 feet or 4 feet in 12 feet roof pitches. To accommodate and encourage steeper roof pitches (up to 6 feet in 12 feet), slight, proportionate height increases could be granted so long as the height..of building side walls is not increased {see diagram following). r •~r r 7 Vail Village Urban Design Guidelines ' ~~ ~z Height of - side . wall ' _ d~£5 not ~~ncreasi; , .-~-_ SUN/SHADE Due to Vail's alpine climate, sun is an important comfort factor, especially in winter, fall and spring. Shade areas have ambient temperatures substantially below . those of adjacent direct sunlit areas. On all but the warmest of summer days shade can easily lower temperatures below comfortable levels and thereby negatively impact uses of those areas. All new or expanded buildings should not substantially increase the spring and fall shadow pattern (March 21 through September 23) on adjacent properties or the public R.O.W. In all building construction, shade shall. be considered in massing and overall height consideration. Notwithstanding, suNshade .considerations are not intended to restrict building height allowances, but rather to influence the massing of buildings. Limited height exceptions maybe granted to meet this criteria.. Additions to existing buildings may be created in several ways to avoid extending shadow patterns. PAGE 11 ,.~..a ,~ i ;. i ;~ , ,; ~ •r ~. ,' ~~~ ~~~j~ b~rl~'iix~ '~ ~n a~l~ ~ .° f 1 ez~fli~~ bldg. ~ ~ ~ 1 i. r b~ I (~ ~ I ~~ . . _ .; Se~l• 23 or Marcel 21 ~d ~~i~ ~/ r~~ ~ ! ~clyfn~g bldg. s~~ ; ~~(I 5;1N ou~~~e -~'D° ~- r: k:~ or ~~30-+' . ~~rrcr sun • .. ~i.~ 6~~. 3,~ hj. Moll. yl . ~,ast. G. .VIEWS AND FOCAL POINTS Vail's mountainlvalley setting is a fundamental part of its identity. Views of the mountains, sW slopes, creeks and other natural features are reminders of the mountain environment and, by repeated visibility, are orientation reference points. Certain building features also provide important orientation references and visual focal points. The most significarit view corridors .have been adopted as part of Chapter 18.73 of the Vail Municipal Code. The view corridors adopted should not be considered exhaustive. When evaluating a development proposal, priority should be given to an .analysis of the impact of the project on views. Views that should be preserved originate .from either major pedestrian areas or public spaces, and include views of the ski mountain, the Gore Range, the Clock Tower, the Rucksack Tower and other important man-made and natural elements that contribute to the sense'of place associated with Vail. These views, which have been adopted by ordinance, were chosen due to their significance, not only from an aesthetic standpoint, but also as orientation reference points for pedestrians. Development in Vail Village shall not encroach into any. adopted view corridor unless approved under Chapter 18.73. Adopted corridors are listed in Chapter 1.8.73 of the Vail Municipal Code. Whether affecting adopted view corridors or PAGE 8A ...».d ,osv2 not,, the impact of proposed development on views from pedestrian ways and public spaces must be identified and considered where appropriate. The Vail Land . Use Plan, Town Policies, the Urban Design Guide Plans, and other adopted master plans, shall be used to help determine which views may by affected, and how they should be addressed. ' I (Ordinance No. 18, Series of 1992) ~ , r PAGE 9 ~, ~.,~..e , os~z ARCH1Ti ~CTURE/LANDSCAPE ~COt~S1DERAT[ONS ROOFS Where.visjble, roofs are often one of the rt~ost dom-inapt architectural elements in any built environment. In the Pillage roof form, color and texture are visibly dor^inant, and generally consistent, which tends to unify the building diversity to a great degree. The current expression, and objective, for roofs in the Village is to form a consistently unifying backdrop for :. the architecture and pedestrian ' streetscape, and to avoid roofs which tend to stand out individually or distract visually from the overall character. Roof Forms Roofs within the Village are typically gable in form and.of moderate-to-low pitch. Shed roofs are frequently used for small additions to larger buildings. Free-standing shed roofs, butterfly roofs and flat roofs, can be found in the Village but they are generally considered to. be out of character and inapprop- riate. Hip roofs likewise are rare and generally inconsistent with the character of the Core Area. Towers pre exceptions, in both form and pitch, to the general criteria, but do have an established local veinacular style which should be respected. ~~~, ,, ~~' R~,QM~ ~oiuaa~ 12 Pitch Roof slopes in the VIilage typically range from 3/12 to .6/12, with slightly steeper pitches in limited applications. Again, for visual consistency this ' general 3/12-6/12 range should be preserved. (See Construction below.) Overhangs Generous roof overhangs are also an established architectural feature in the V illage - a traditional expression of shelter in alpine environments. Roof overhangs typically range from 3 to 6 feet on all edges. Specific design. consideration should be given to protection of pedestrian ways adjacent to buildings. Tee falls, snow slides, and runoff hazards can be reduced by roof orientation, gutters, arcades,. etc. Overhang details are treated with varying degrees of ornamentation. Structural elements such as roof beams are expressed beneath the overhangs, simply or decoratively carved. The roof fascia is thick and wide, giving a substantial edge to the roof. COmpO5iti0nS The intricate roofscape of the Village as a whole is the result of many in- dividual simple roof configurations. For any Single building a varied but simple composition of roof planes is. preferred to either a single or a complex, arrangement of many roofs. As individual roofs become more complex the roof-attracts visual attention .away from the streetscape and the total roofscape tends toward "busyness" rather than a backdrop composition. _~ /~Z ~I~ ~O~Z 4~~ '` rte' Icy expos~'d I ~tr'r slx4rLC ~7. Co nc~r Fs'e+t Stepped Roofs ~- 's buildings a.re stepped to reflect :xisting grade changes, resulting roof steps should be made where the height change ,will be visually significant. Yariations which are too subtle appear to be more stylistic than, functional, - and out of character with the more straight-forward roof design typical in the Yil7age. Materials Wood-shakes, wood shingles, and built- up tow and gravel are almost exclusively used as roof materials in the Village. (See Construction below.) For visual :onsistency any other materials should have the appearance of the above. Construction Common roof problems and design con- sideration's in this climate include: - snowslides onto pedestrian walks - gutters freezing - roof dams and water infiltration -'heavy snow loads Careful attention to these functional d~td115 '15 recommended, as well as familiarity with the local building code, proven construction details, and tarn ordinances. For built-up roofs, pitches of 4/]2 or steeper do not hold gravel well. . For shingle roofs, pitches of 4/12 or shallower often result in ice dams and backflow leakage under the shingles. 1lar~ia~rDvt ~; 14 Cold-roof construction is strongly prefetred, unless warm-roof benefits fora specific application can be demonstrated. Cold-roofs are double- roofs which insulate and prevent snow .melt from internal building heat. By retaining snow on the roof, many of the .problems listed can. be reduced: Periodic.snow removal will be required and should be anticipated in the design. Roof gutters tend to ice-in completely and become ineffective in the Vail ..climate, especially in shaded north- side locations. Heating the interior .circumference with heat-tape elements or other devices is generally nec- essary to assure adequate runoff control in colder months. all' ~e ~~Y~ sna.~ -~, ,..~ air ven{ i ~ ~ ~~ t. ven Ir~ulafra+ a wi~G~~Ge~ ttx~{ s~+-a a~ air S~.~LC {t~,~ 1-f5-dp5~ h eaf ~rnm ~ et+-.g ~, e ~{ 5nav on 'F~ fz~{. PROPOSED AMENDMENTS TO THE PA ZONE DISTRICT 1!411999, rev. 3/20, 7/2b Dwelling Common Rest., Retail, Site Building Land- Site Area Units GRFA Area Recreation Coverage Setbacks Height c e , Allowable 25/ac ~ 80% 35% of GRFA 10% of GRFA 55% 20/20/20 45'/48' 30% ~ummarv of Seven R e-Develope d Vail Villa ge PA P ro ernes A s ri u t aH aus 55 ac 6/ac . _ ~ °l ><` ° o .::. , 19 8 - ~ 9 /a .Bavaria Haus 2.02 ac 22.2/ac ~°< ;;:.;~;.7.:.°Ja~< 65°0 o ..»>~> : .; n:(:a> >< Christiania o o : o~<>:~:>:> ~~`':`-391° ;.:::: 0 15 44 ~~ / Galat n Lod e Y 9 .50 ac 23/ac ~ <«::92::I>:>;:~>< o 21 o :" ' o'<::::;: ....:: ;>.. ..o.;;:.»::: a Rams horn 67 ac o 3 /o .:... fa..::.:. a 0 /o - - , ..::::.;::. Tivoli Lod e g .40 ac 60/ac <`>>9:5:./0;>::::>>: n/a o :.:: /o:::.:,: 6 16 ~ o 47 /o Vail Athletic Club .69 ac 48.5/ac :< ::. ><:::: <:1 ;»:::~ :::.1.:..:...::.:~_:::.: ° 62 /0 o 102 /o : a>>;>::: ><~~`~</,o;<::>:<: ~ ~ 0 -2 , ~ 59 /67 :» °fy~~>' '~ Averages 39.5/ac 94% 52% 46% .....: 25% Other Vail'~Villa~e PA -Zoned Pro ernes 9 Vail Road .6 c - 41 lac ::: >1>a8> . >:>;;;: .: 35 o 1 , 2 18 1 la Talisman .509 ac 31.4/ac ~: <:< _ '108°fo :; n/a 0% .38~1a ,,~ 0'-20' n/a ; : ~ n/~ First Bank .48 ac 12,51ac _:` ::. $1`~0 21 0% =:43°l0 8'-19' 29' ,.. ., ~6'% Swiss Chalet :78 ac 32/ac >~ ..:fi°1~:,::::. 53% 29% ~'<~;.:3 ~: ;:<'` 0'- , Mou ntain Ha 49 ac 53/ac ' ~~9€k;f:::::;>: /a ° , 0 2 ~<`> `~ (a<<>>< Villa Vahalla .312 ac 38.4/ac ~~>.~,;: ::.: ~::~ ::<::<: ><<i7f >< -H olid a In n ' 2 .1 ac a 8/ c « - Vi aIV ilia e In n g .4 ac 4 7 C la ::>::<;:>:: >`>$: / 0 9 verages 1.3/ac . . 157 /o - 1 % _ ~ ~~ 49% '1 . .....:..... ......:.. Note: All statistics are from the Vail Village Master Plan and TOV Community Development staff memos i C/~ O ° z ~ ~ O N N J a~ ~G ~ Q W U ~ ~ °' o ° O U N J > ~ O ~"' ~ V ~ ~ rf ~O _ ~~~a N ~~n O ~ of Oi ~ v: O~~ 2 v •~ vai'~ •00 h~nn v _ O ~ ' v '~ m m ~ `~ Z W l7 e Z w $ ,a`o ~Z° ~~ 0 =g~ ~ ~a~ z ~~. z ~ m F A ~ ~~ ~~t1~ U ~rc4~ ^J n a . ,_ 3 ~~ '; ~,' ~; ~' . r ~ _ _ ~ ;~~~ . r . '- ... {ter ~ r. ` 3 r ~) .' A ~riv ~_~ f 1.. ., F C v - ~ -~- . '.~. ~ ~ .. ~-~ ~ ' •~. . 3 ~. ( ~ . ~ , t ~ i. 'e '-~ 3't~ t ._ ~ ~ 4 i ~, v y,~ .'., t s ~ ~ ~ .. ~',; ~ {r t i ~~ t E4itYF !i,- ~, S ~ -.. ~ ,~ ` ? ;~ - ` ~ 4 ~~~~ ~ _ f , ~ ~~~..~~ ~. ! {t~,~' I k~ F t~ r' , r ~. __~ _ T J~t f ~ ~ ` } ( 2 t ~ + ~ ~c.~ . ~~ ,~' of .rt: xj5.,i~ s R ~ +~~°. ~~ .r- / r' `~ ~` r ~ '~1 c`•'1 K ~ ~~ ~~~ ^.~ '.',. - w X r f . ` y ~t ~ + ,4~~ v Yi t ,. ~ ,. ~ i 'S ._ ~ . ~ ,. , - 1 ~ ~ ~ __ 's r ~ t,N~, s. -~ ~,-, ,r,. ~~ s - .. 4 _. i { ,C t f ~~`, ~~ ~ ,':." +`~, Yi i ,~,iS C'~ k~ 0.~ #'-..is. LN r (:,~' Er ~.}! } y~/ ^+.~ lc ~~ ~ Y ~~}.1 i, Ji ~a~=_,+ ~~ ~'., ~'"'V.~ a ~- _. ~+ ~~ r,~l Vail Mountain .ode Attachment: F ~*a i t, t ~iJ . a r r ~ f '' fir` ~/~ ~.~ /~ ~ _ t~ ~ ~ ~, ~,,. ' ~ ~~ ,~D , _. '~ ~ ~ . _~ ~` ~ ~` I1 _ t 11 ~ ~, ~: s 6 ~ ~ ~ ),~ III ~ ~~ ~~ ~ ._ ~ ..~ v .- I fff ~ ,r, ~~ ~ '~ iii Ih-,. ~--~~_, ~ ~ "r..~,~~ ~, a ~ - -, - t h~~~. ~ ;~ 1 ,~~ ~ to ~ '= ~' ~~ ~ '~~ ~ ~' ~, =, f ' ~ s ~c' ~ n ~ ~~ ~ ~ t ~ ,F, ~' ~~ t t ~,,~ ~ i 6p ~-~~- z~ ;~ 7 ~}fir ~. r _ _ t. ,ate ~ ~,~. ~ ~ . !.v 1 ~1 Austria Haas ~~ "'; ~ 4 i~ t ~ ~ ~, , .u:'u ` "~ ~~ ~ ~: }: ~~ II~ , ~ ;__; ~ ~~=: ~~~ ~~ ~©. .~ _ ,,~ _.. ~w",i _ ' ~ ~ y'~i ~ ~~~, ~~x r~..~ ~ h 4 .~ - - ^>,; ' ~< j ` i y r. 5. _ ~ ~ (t ~~ 'i ~ ~ '~' ~ ' ~ ~Syi` t ~1 ~ , ~ ~ ~r! - ~ t ~~~~. r ~r~. ~ 1 '~` ~ ~ ~ ~F, ~~s 1:~,.. s '~ - ;?' r'~,r7 a~ ~cfi~`~`°' r , ~ - 1 - , j~a ~ ~I I ~ F~'f~ ,~ L `~ ~ ,µ! ~ ~F.%i~' -sti- ~' wryt ~ LY . # ~ III ,#' ~' °,t~ ~_ f t.~ l . t t 7 ((~ u~ ~ T ~~ (q~~ s k ~r+ ~il `-.st ~ ~`+-~~y'~~ rF~'~'T ~ ~'r FFt ~~,j'~+~7^ u~`. r~}"r~,t r~'F ,'~ ,~2.. ~ ..~ a. ~ ~. i r~'~Y-^,G ~'. ~.~-c ~~ `` ~"t-~ti{~,. ~ ~ h i{. .. L -S J ~~l s .1 ~i : lr'~ ?~ t ~ 'j ~' F ,yt f.. 1. r! c : t Yt Y~-~ ([~,~'~~ ,` [C~~ f-~~K+r~." ~4. ~'Jrr-'1~W7 ~ _ ~ PiY e~~rt^~~ r p '~ n,~'. ~3 ~' ~ .• j ~ r" ?i. ~ ~' ii ~'` ~ ~~`'Lr`. ( aT3'~, L~ ~.'''k ~; ~," ~ -`.~~• ;`~ i~ r-_ _ ~nl ~~ 6rr., t1' .{~ ` a4 •- Fw~`,+-s.i~, S~ ',i`«+ - r _ ax L ~ }~. t ~. ~~ F'!'-~~ ~ C t~ , t,+j~ /~ y.` ~s', ~~ ~ is ~~' ~ #~~ ~ '~'"~. i~;. :._.... _..i.-^,..-,+q-^,s F fi4r?Y~"tiM~. 1-~ ~ - _ '.Tr' ". _'.~. r.~ ~ ~~S~^T ~. ',i ~ I J'.a..`~r 1 4 i 6 _ )) ~'^ry~.T tr :.:~ ~ ,?~ ~• '._~3? ~i,S'. `~7t ~. 4 ~ f~ ~``~ "~-~~ 1 : ~ t! N. < ~4 r. ~~. ~.y ~1q ".;" _~ ~Z b '_~ a `3 y ~~: ` s: . n ., F { _ ,. ~ ~ r ~ ., L - ` ~ -~dc .- f:' 4 ~T'l `7*c /I "~ ;. .~.~,i,~ E ~ _~l ,l ~. ~ i'r ,.r 1~`,~'~,y Mr~T'~~w'~~~~Kfk~ - ` .,M--P ~ ~ ''4tiut'l t "'F : t u. ~/ ~'~~ 1 s 1 :~ [~"'' ^dZ"t, rr'`~i ~,. y '. ~F_t - _'~`' _ _ ~-~ 1'7~i~yw,, t .'.L j ,,~ t ~~'Y ~7t' !r ~ ` ~T~~ S':?.~ t '~ Yr -.a,3'~rl,v~e`~ - ~'`+~-~~ =~P,r~->~ ~+-.'S1`~4''iC~~.."~.iR ~ lr,, l rYd-+ ~F ~ ~r~.~.iik~'°~~~*~~~Yt,~,~'~ .. -y`„~{.,~.i*4_"rc `.(~°7. s - - _ ~~r A- r ~ 2.~1a,~ ,., ~-,,~! ~" ~' 1" f~.~''{T~~' ~9'~~ 4 ba e 2xF. ~, ~ - - ~ t ~ -.-s. aR.:.r _ -! t _~-:~-._:~....~F~_'.~~`.ie'~}.j~3~s~r~ixs a. y '~+. ~115~fi~ H~US - Tiuoli ~c~dge 5t;3! ~. , - . ,, , k ~; ~ ,.. - ~ si x ~" "!~ ~ -•o~-,'~ ma"y";-~.~-• ~' ~ _= ` Y~11l.iK '? f 'Z._~. '_ ~ er t ~ ~ L~ ~ '~ `+ t , 1'~~T.+14~}r ~ ~~.~~x. - - a .~.~,'z``S~', - ,,d'~z.~' ~ t ' - _ :sr' ~.(.7`swy a'- Y~°,~ _ si.~ F k`. ~, _ '~ .. - .. - - i y ~ .. j _ t fr ~_ .r' ~ - _ - - ~~~ ~s~rti JF`ri ~~ti' .t ~s a', ~ 4. r t a..: r'F~. fi e~ 1"U'.~~!_'L ~, .+a w t T .R.Y `~ ~ ;t~' J ~' ~ k ~ ,+ s~ R~ FIB Y: :~T ~ - wi ~~-yJ r~ r . _ 1" ~' ^~'~'1S' rz.. ~ . r - ' 3 F~ -.'~ x ~ F ~_ -}` ~k >' w ri .a~," ~ ~ ~ „i~ +°A-o ~~3 s do~+ .~ `}y~C ' i?.w. 3. ~ ~ its w u- t~1- `s r 1 . -«-.~. `{ ~ ~ `'~'~t v4 T' ]yrc'~r-. 1~re'r'~r~ (' ;(;~, y. ' ~ ~ r ~ ~ ~ ~ ~ ,=~ ~" ~v. I~,.{. a ~ j r s i 4e-y~~yt, ii~'w ,~ ~ 4 ~ s ~ r G~w ~ ' ' ~ S- S-f ~ ~. ts} i+~ ~ ~ ~ ` ~'~e - '~' g~ _ r s~~ ~ ~~ ~ '~-mod ~;'~,~ ~ ~ - ~F - .J 'a.;,.. ~• ~ '~ ~3r. ~.,., h",gFx~"`y - t+.it 1 -y_,.~_ .~~ - .. .....rsq-. v~r~..~u _ r....~ ~,-~~~~~~ __{} `~i f ~ ~w ~ n t 4 ~ err +..at,-~. '.'F'11~.i, ,~;~ ~~`, `~' ~ .yx~'t'~SF '+-~'r-~t _~~~' _ r~., 4 ~'~~_ ~•,19.1t ~ ~:,sas -~.~ - .. - h ~ r ~.-., a + _`r` '~Y w•rr~t>+ar '~~ ~.s~~f ~ ,~,: > ~•~° ~-5fa~:.n`c`'~' - ~• '~ -. - _ ~ - _.711+1,x., `" - - ~9 •:ilk K.. ~_c,~, -~ at ~` - - .'~-..~ fC ~ ':{~ ~ rt ~ ~;`s -.F ~~,. _:- t#~-=-ti .,w~ ~iy k-.i ~~ ~ iX' ~i~."i- y,l ~~. ~ ~L ~.~ ~. ~ .z..o..~. '.v~4z~ ~~~~~.al~::, t ~i` r1r~'fY(~-I'1M r - f `~.-, y.. ,.>~~3 f. .v.~' st ~? '~~?4 tF C+-ii t ; ~ j. ~yA+~ri t *r . ~ z~-~ a. ; -•t~ ~' F~ ~;r~ °S r'~,~Y`"'r ~7 - "i :~ _ ~'~?" _ 7 - ~ Z ~ 3~ ~,~ ~ ~ ~ `~"r G t y; _ _ - 5 ..1i'" r ~ .. ~ f.' ? r ~r. 5 $ sr J > V~'...` fil' 3~4~'t•`\gt~i.. ~' "`/ . E:,-• y .,. ,` -.- t ~.- `+' ~ t s i ~ ~ fife ~~%•~~„ -c~s'h - _~, i.+'~p s,. ~ ter. ! ~~`.. i ~ Y. }: ~F ,... '~jT 'L. L' Tivt~li Lange r a f~li 'yam :~~' .... Yri~.. .~ P r, ~~~~' 4 a- ~` ri..~~.~"iris' ~ ~'~ Nr ~L ~"f~ ~ Y ~.~~!-L S '~Y, ~4~.~ ~' ~ -. (.. Y... - ~ • ,1 ~ _ Yuen .~M a ~~:td!.~ _. ..~ ~~ Proposed Tivoli Lodge ~~~ n~ .~~ ~' ,~ ~J i ~ ~ ~ ~~ , .; ~ ~~ ~,~ ~i ..~ ~ ~~ 1 r~ *Y, c y ~ ~ ~{~ tiL l M1 Q f ~ }} _~~ y, ,t;, ~1~, ~- If j F r~,~yts v+. 4 _ i '~ r.y~Y P ~}~~; ~1 t ~~.. ,~ ~~ , ~~~L a- ` f ~~ _ ..~ _ '~'-:1 rya ..~.K`` X r ~~~ ~'~~ ~, ~. ~ . ~ ~:~~~ `~ ~~. ,~ s ~ 1 .. _ ~;~ ~(( 1f} 'i'ii' I I LI' +.~~~'~ '~ ~•, _ ~ al,fS ' ~ j-,ri' f ~ •- ,} ~,. ~,: ~, j i ~'`_ " i" ~. ~xa ~"Sx Y' ~ r ti 1 ~ r E{; ~ z. ~" 1 t ~` `c .. ~ , n- .. t,. -~~ ~ t ~. ~: ,~ {. ks~.. .r: ~ .,~ ,~,+ ~ ~ ~'{' ~ - l ~ 's ~ i':- i tip __ \ X 'tfj v i~ ~ ; t n~ rary~~ l ,r 3A! i ~~ ~ ~ .~ rT~-r ~ _ F~ ~ ~~ i ~. vt. ,! r., ~~~,q , - ,. r .. .. .. ! ~"` , _ F" ~~ _ .flea _ + ~, ~ }pr ,,,,~; ~: ! 7~ a's - .- ""'"~tf'..p 1~ .3.~.-+-~'t'vi ~`~•i: ,1 - _ ~r~ - ..,,.,--_ ~ '"~ _ '; *~±s-n*w..ti!P~"~,r 1. F ', ^T Shy. `~"~C"~~,"„' ~ :r- ^'~ -'~- - ~, ~ ~ T ';~"~ -....- -. Attachment: G `Y, ~ -„-~' ,17~,.w-4'Y~Q ~`,i'Y~~,, a ~ ~ ~~r ti. ss.~ ~T~~'r~ja.~i~~'3 ~~~ y,~~.°i ~f ti' ~...~ ~ h~ns. f ~ ~~Y ~ '~~,~~{{ ~~i ,l l~~ ~.i{ Y,~.1. ~ w _ '~ ?S ~~~ ~".:'v. ''~bi-v. ~ T ixr,t .y +:~~~,(iJ}1f ~~t..~. ,c ->- ~, ~'~~,"~~i'.fxy ~}~ ,;y,~,,~~~tirY' g ~~, _ iR` }r?fr'~~",'~~.~ ~(~I H'"'. r '~~~Y~T ~ `~Y ;ri+w '~,., _ ~ ~~a ~ iy:^ i" i ~j ~jlrl,.i° fk~t"L~ti~~%1~E, ~~iy~~ f)~ a4~ld~~ tif~6~'' '`.+15„ 'I'~ ~'+taiT.~~,2! s '?fit. _ a ,.:_~~ +~~~~~':~ ri.i~~.j~' _~}t, .'hilt fd'~~~'b 1.. ,,,~,>r- ~:.. ~y,,h~;y~i {,4,..~; i i+ {t~ji ~~*~~iti n,.. .ae„t.~ .i ~,..k :f+ -1i17*' ~ `~ -~- r~r :v- v . ~ ~ o ,}~,)~E ~ 1„ ,. '~S5' r . T~ ~ /N t $ ~~ I ~ . ~y ~: . s`' ~„~, _ ..~ "' .Sr::r~~ ~~ ~~~~ II~.t f~~' 4 S . ~~ r ,.y~ ~ ~ ~r + rv+"r'',y _, - \us ~~ f {~~`' 1~Y , ,~.. i~~r.~D j r"..R* .. , . !~ ~ ~~ r~ ," q !'~~ r ',~ ~, r a Y ,x ..~ ~ ^.~~rc ~ ~, '.,~ ,. tom.? ! 1P~ ( .~xi _, a: - ` 7- ~' r ~~~,.- .~} ),. { ~rr~ ~ ~ 4~ ~ ~ `~ ... ~i~t~yi~~"1 ~ 13'x' l ~~g ~~~ ~ "' ~" r i s .t ^I~11~ i~ + ~ y .'^+r}~"' :.t ~,' ~ i _ i,d` ~ ~ } I ~ ~ 'fyl- ,ate- t+,c~ ~ ~" .~ ti t t ~ Q ~µ µ .~R rt .~..++¢-' _-b. r,... ~, ~.~ h f k :F i w. rT. tyN-~"~ r; ~v. ~..~ ~ k ~ '`~#,,.... t j1.f'p:, p, +!h~(~,*~ ~Ey.Y' ~~. '°~ ~.}.. _ ~,y #J.''d,aL. ~..,. m W~i'`i~'{,.~ ~ I ~ ~~:, ~4 E . r~ ,~_L~ r a~.. i ~' r._ ~ ~ P";iyli~ ~ T 'U.~'~..~ - ..: 'a~!ll~a'~i~~!»'~~'. '"..,.. G' ~~~{ fi' ~J~.r FP+', ... ,,;.. ~ ..~ ,~~ ~ 3. ,, •tt {~ ,i~ 9~ :h+y~t`s1Y ~ r~.y~ ~~u:;+~+trt.r _~'~`~~. dam' .~~ ~'~ ~ ~ s -{~:r, ~RP~ f~,~,.~ ~~ e~°~ i~`ti~Fw6 ^l~ .',~dli 4'~ ~~s,, s.. .. ~ ~ ~'~ },~ c ~+ ~.; : ~~ -- ...,. -~ .- +.-..~}'~r~` t'Y' ° ,;~~I ~~yi~~} ~ "~ K .° ~e~ft~~+ s.~ 4y; ~ r ,y~'~~..?it~. F :.. ~.fi 'r ..ea, `'cI l+ ~'4'k{r~' i:~~4' :.~. ~~~: Cj~~~ iQ~}~~"~ .;~ 1 f .ice fL~.. f _' st,:. .,.fE.1 _~i~ ~ ~, ~ ~~~ . - ~. ~-' 7 + ,".",~%.`Sf,,.'~hc't.~~a' .fi+.r-p fr..;'`. ~~3° fi.~-- .:--r`~ls. -±.: s.. ,r~T,y,_;.;:.w y:~+. r. ;, .~.~'~~"~lr,~~~+, .. r~~?.~~-tti,`1 1 ~ "'`.~,,.'`~~'3"°' ~ ~Lr'~ ~'.... ^~7~t."~`~,.IJ~,..;~I~x:; _.zz.~~~ ".~,".;._ti.. ` f :~ ~x,~.s-~t,',~t1~~ ~ ~.'{ -,~ '~i_ ~ s, +` r s ~~~r, ~,~y - i.pi j.~ `~"'~.'" .• 'e~i'"M- :~...r... zt' ar,'1"~~ ,s, Y:.~~~ _ 'Vi'i. ~' __ wi~'11t.it~'l~ ~, :ti ~ .1;~ y_~µl ... { i ~ ... ~... } f - _ _ ~ ``'a ~'^`+,t _ _ _ _ _ ~ ~ yam' i ~ i ~ J~ ~:;r+3~/~ ~"T'_r~~f ~,~„ ~.. _ _- __.' ~1ff3 , P .,dZ'S 5 *'~ ~ _=~_- _ --,- ,Fti`"S7;`.~.~--j ~ . ~ } '':~ "` ( r c"~1 .i~.rid -.r..~i.. /_'f'/:~.^'t+~e!-.1/". L7 ~7'$~r.,:tm~~»'~~:>v .~a6:.: '.~~~~ _ ~+r. .k.i~~y ~v ~r7 is ~T ~!zf~ -~t~ ~,, _. ~..+: Y}.F I ~ ~~JI~_ 7~_ .7ih::.~,'4 _, _ _ ' ' • a ~....e. - ., ,,:E~ ~i - ..... - _c ___ d. _. ... .. ,. , .. ;,__ .."r.-.. . ` - ~'"~~"'~"~,Y~•.k~Y".~"r ` .n,-....._....,~ ""`ir~~' '+Ss~.. ~"~' ~ .-. r '"_...or°^-~ '='~"F~°'~r `erg""' ~.r - v _. "~-=,. -- ,o-_ti,_ .~ .. a. ~ _ -_ ... a> _ r ... .n I-~~_ -__~e. _ _~... ~_~. .... _ ...~ . ._ ~...~...~ -.._._..._ r _ _ _ . Tivafi48ftwiar10amSk~adow.J PG AtliiGf1t1't@t1t: }'~ Tivoli5~6ftMar~ garnShadow.JPG Tvr~li~~ftMar2pmSha~ow.J PG TiuoEi5~fiMar2pn~Sl~ad~w.JF'~ ~-. r~_.~ ,~ r~ ~' ,: ~; . c ,,.... ,r, ' r t;x r ~ - ~._ .~4 t r t,. ~ ~ -.~' - r -rr ~w '~~~-,~2 ii ,~ _ _ ~~~~ , ~~~..~~-t _ _,. , ,~a.. - _ .. - _.. - -- ~ f ,..,,~ s Tivoli48ftDec1 QamSfiadflla2.JPG 1 f . - -' .- - 3 - j 2~~ ~~~ ~ ~ ' " ',Y I ~F ~ - {{ { I _ ~~ _ ~_ ~ _, ~ I ~ I ~ 4 1 i ~ r - i ~ ~ - sN' ~ - - w' V 1 ' - .r .~ ~ ST `l - ~. I .~ a _ ~ 5 _ Tivo1i56ft0ec10amShadow2.JPG r - - z,,: ~ a , -~ 2.' ,t _ ,, ~.~ 7~vt~1i48ftDec2pr~Sh~dow2..tPG ~~~°s~~~ .___ .. ~_. . _. ~ fit. - ~{yp~I{' T d ~ ~ ~~ Sii ~ ~1 _ _ ' f_~Y; ~'j,~~ T ~{L'~ 3 V~'~~ ~ A~v.~. ,~ s~'r__ "- . . ~ r ~ ~ Iii ry ~ ~K t ti ~t~~7 C~ j~ ,, ,, ~ i~ -4 3C 1 ~ r ~ ~ t .~ F~IX~x.~.[~~ ~ l _ ~~1 - ~L'h. 1. A~ ' _ ~~ ~ _ _ L ~ Y ~ ~ l~ - t ~9 .. .. Mum' .. ~ r,•~~ s s TivQIi56ftDec2pmSt7ad~sr~t~.JPG --- a ?2 (ri°_ F L t~ yy ~~ r ,~ ,~~ L ~ ~- !y !~ a: \\ DESIGN REVIEW BOARD AGENDA Wednesday, August 21, 2002 3:00 P.M. PUBLIC MEETING RESULTS PUBLIC WELCOME PROJECT ORIENTATION /LUNCH -Community Development Department MEMBERS PRESENT Clark Brittain Bill Pierce Hans Woldrich Charles Acevedo Margaret Rogers MEMBERS ABSENT SITE VISITS 1. Balas residence - 5047 Ute Lane 2. Vista Bahn Ski Rental - 278 Hanson Ranch Road 3. Crossroads - 141 E. Meadow Drive 4. Lionshead Centre - 520 E. Lionshead Circle 5. PA Zone District property tour 12:00 pm 2:00 pm Driver: George PUBLIC HEARING -TOWN COUNCIL CHAMBERS Koellhoffer residence DRB02-0070 Conceptual review of a new Primary/Secondary residence 2388 Garmisch /Lot 9, Block G, Vail Das Schone 2"d Filing Applicant: Garth Koellhoffer CONCEPTUAL - NO VOTE 2. Balas residence DRB01-0212 Final review of proposed garage and addition 50476 Ute Lane/Lot 33, Vail Meadows 1St Filing Applicant: Bob Balas, represented by Rob Krumholz MOTION: Clark Brittain SECOND: Charlie Acevedo APPROVED WITH 2 CONDITIONS: Matt Bill VOTE: 4-1 (Pierce opposed) The applicant shall submit revised plans that extend the proposed deck 24 inches beyond the exterior plane of the proposed north and east garage walls prior to the application for a building permit. 2. The applicant shall submit revised plans that conform to all Public Works Department requirements prior to the application for a building permit. 3:00 pm M~~ TOWN OF PAIL ~t 3. Lionshead Centre DRB02-0267 Warren Final review of a proposed amendment to the approved sign program 520 E. Lionshead Circle/Lot 5, Block 1, Vail Lionshead 1St Filing Applicant: Lionshead Centre Condo Assoc. MOTION: Charlie Acevedo SECOND: Margaret Rogers VOTE: 4-0-1 (Pierce abstained) APPROVED WITH 1 CONDITION: That the applicant utilize a copper background with metal lettering centered on the facia with relief to be determined by the applicant. 4. Crossroads of Vail DRB02-0274 George Final review of proposed re-roof . 141 E. Meadow Drive/Lot P, Block 5D, Vail Village 1St Filing Applicant: Crossroads of Vail Condo Association, represented by Morter Architects MOTION: Bill Pierce SECOND: Margaret Rogers VOTE: 5-0 APPROVED WITH 2 CONDITIONS: That the applicant use the Tamko "Heritage Series Weatherwood" shingle rated at 300 pounds per square or greater. 2. That the applicant utilize the dark brown (bronze) trim and gutters as presented at the hearing and paint all roof penetrations to match. 5. Vista Bahn Ski Rentals DRB02-0275 Warren Final review of a proposed amendment to the approved sign program Bridge Street Lodge, 278 Hanson Ranch Road/Lot A, Block 5A, Vail Village 1St Filing Applicant: Bridge Street Lodge Assoc., represented by Jane Gros MOTION: Charlie Acevedo SECOND: Margaret Rogers VOTE: 5-0 TABLED UNTIL SEPTEMBER 4, 2002 6. Vail Mountain School DRB02-0136. Russ Conceptual review of new structures, parking and faculty housing. 3160 Katsos Ranch Road/Lots 11 & 12 and Tract C, Vail Village 12th Filing. Applicant: Vail Mountain School, represented by Braun Associates, Inc. CONCEPTUAL - NO VOTE 7. Middle Creek DRB02- 0060. Allison Conceptual review of a proposed employee housing development & private educational institution. 160 N. Frontage Rd./to be platted as Lot 1, Middle Creek subdivision. Applicant: Vail Local Housing Authority, represented by Odell Architects CONCEPTUAL - NO VOTE 2 8. Public Accommodation Zone District Text Amendment George Conceptual review of a proposed text amendment to Increase allowable building height in the public accommodation zone district. Applicant: Bob Lazier, represented by Jay Peterson MOTION:Charlie Acevedo SECOND: Bill Pierce .VOTE: 5-0 TABLED UNTIL SEPTEMBER 4, 2002 9. McHugh residence DRB02-0217 Bill Conceptual review of a proposed addition 4014 Bighorn Road/Lot 1 Gore Creek Park Applicant: Joseph & Brenda McHugh, represented by Gwathmy Pratt Schultz Arch. CONCEPTUAL - NO VOTE Staff Denials Rohn residence DRB02-0137 Bill Addition of snowmelt boiler enclosure 1055 Homestake Circle/Lot 4, Block 1, Vail Village 8th Filing Applicant: Jorge Rohn Staff Approvals Stautner residence DR602-0224 Amanda Replace one exterior door/exchange one exterior door All Seasons, 434 Gore Creek Drive, C-28/Lot B, Block B, Vail Village 5th Filing Applicant: Jill & Ernie Stautner Mayne residence DR602-0238 Warren Replace concrete sidewalk and timber retaining wall with concrete 2744 Basingdale Blvd./Lot 2, Vail Intermountain Applicant: Steven A. Mayne Cottonwood Park Townhomes DR602-0251 Re-paint 933 Sandstone Road/Cottonwood Park Applicant: Cottonwood Park Condo Assoc. Warren Schuster residence DRB02-0253 Amanda Replace damaged wall and change brick sidewalk to concrete 903 Red Sandstone Road/Sandstone 70 Applicant: Bruce A. Schuster TOV shops DR602-0101 Addition 1309 Elkhorn Drive/Unplatted Applicant: Town of Vail Allison Bernardi residence DRB02-0135 Allison Deck expansion 4718 Meadow Drive/Tract C, Bighorn Townhomes Subdivision Applicant: Charles W. & Margaret Bernardi Gillett residence DRB02-0233 Amanda Change deck railing/fence color 2565 Bald Mountain Road/Lot 14, Block 1, Vail Village 13~h Filing Applicant: Bill Joseph & Associates The applications and information about the proposals are, available for public inspection during regular office hours in the project planner's office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479- 2356,Telephone for the Hearing Impaired, for information. 4 ,~'~_ PLANNING AND ENVIRONMENTAL COMMISSION PUBLIC MEETING RESULTS Monday, August 26, 2002 PROJECT ORIENTATION / -Community Development Dept. PUBLIC WELCOME MEMBERS PRESENT John Schofield Erickson Shirley Chas Bernhardt Doug Cahill George Lamb Rollie Kjesbo Gary Hartman Site Visits 1. Middle Creek - 160 N. Frontage Rd. 2. Golden Peak - 458 Vail Valley Drive 3. Front Door -south of the Lodge Tower 4. Marriott - 715 West Lionshead Circle 5. Tour of PA properties Driver: George 12:00 pm 1:00 pm ~o NOTE: If the PEC hearing extends until 6:00 p.m., the board may break for dinner from 6:00 - 6:30 Public Hearing -Town Council Chambers 2:00 pm A request for a final review of a final plat for a major subdivision; a request for a final review of a conditional use permit to allow for a private educational institution and development plan approval to construct employee housing; and setting forth details in regards thereto, located at the site known as "Mountain Bell"/an unplatted piece of property, located at 160 N. Frontage Rd./to be platted as Middle Creek Subdivision. Applicant: Vail Local Housing Authority, represented by Odell Architects Planner: Allison Ochs MOTION: Erickson Shirley SECOND: Chas Bernhardt VOTE: 7-0 TABLED UNITL SEPTEMBER 9, 2002 2. A request for a conditional use permit, to allow for a temporary seasonal structure at the Vail Marriott Mountain Resort, located at 715 West Lionshead Circle/Lots 4 & 7, Block 1, Vail Lionshead 3`d Filing and Lots C & D, Morcus Subdivision. Applicant: Vail Marriott Mountain Resort Planner: Warren Campbell MOTION: Doug Cahill SECOND: Gary Hartman VOTE: 7-0 ~,~, TD}4'R' OF PAIL ~ MEMBERS ABSENT r. t APPROVED WITH 4 CONDITIONS: 1. That the applicant shall not erect the tent prior to September 1, 2002 and that the applicant shall remove the tent by no later than September 30, 2002. 2. That the hours of operation be from 7:00 am to 8:00 pm, seven days a week. 3. That all Town ordinances regarding noise levels be meet. 4. That the applicant receives a Town of Vail building permit prior to erecting the tent. 3. A request for a recommendation to the Vail Town Council of an amendment to Section 12-7A-7 (Height), Vail Town Code, to increase the maximum allowable building height in the Public Accommodation Zone District and setting forth details in regards thereto. Applicant: Bob Lazier, represented by Jay Peterson Planner: George Ruther/Warren Campbell MOTION: Doug Cahill SECOND: George Lamg VOTE: 7-0 TABLED UNTIL SEPTEMBER 9, 2002 4. A request for a recommendation to the Vail Town Council for an amendment to the Town of Vail Land Use Plan and the Vail Village Master Plan, to facilitate the construction of "Nail's Front Door" project and associated improvements and setting forth details in regards thereto, located on an unplatted parcel, generally located south of the Lodge Tower and west of the Vista Bahn Ski Yard. Amore complete metes and bounds description is available at the Department of Community Development. Applicant: Vail Resorts Development Company Planner: George Ruther MOTION:Doug Cahill SECOND: George Lamb VOTE: 7-0 TABLED UNTIL OCTOBER 14, 2002 5. A request for an interpretation of the maximum height and calculation of average maximum height requirements in the Lionshead Redevelopment Master Plan. Applicant: Town of Vail Community Development Department Planner: George Ruther MOTION: Doug Cahill SECOND: George Lamb VOTE: 7-0 TABLED UNTIL SEPTEMBER 9, 2002 6. A request for a conditional use permit and an amendment to the approved development plan, to allow for a temporary private educational institution, located at the Lionshead RV Lot, 395 S. Frontage Road/Lot 1, Block 2, Vail Lionshead 1St Filing. Applicant: Children's Garden of Learning Planner: Allison Ochs TABLED UNTIL SEPTEMBER 9, 2002 7. A request for a recommendation to the Vail Town Council for an amendment to the Town of Vail Streetscape Master Plan, to allow for modifications to the proposed streetscape plan and to propose improvements, located at Meadow Drive from Dobson Ice Arena to Willow Bridge Road. Applicant: Town of Vail, represented by Otak, Inc. Planner: Bill Gibson 2 c `r WITHDRAWN 8. A request for a major amendment to an approved development plan, in accordance with Section 12-8D-6 of the Vail Town Code, to allow for improvements to the Golden Peak Ski .Base, located at 458 Vail Valley Drive/Tract F,Vail Village 5th Filing and 498 Vail Valley Drive/Tract B, Vail Village 7th Filing. Applicant: Vail Resorts, Inc. Planner: Bill Gibson WITHDRAWN 9. Approval of amended July 22, 2002 minutes MOTION: Erickson Shirley SECOND: Doug Cahill VOTE: 7-0 Approval of amended August 12, 2002 minutes MOTION: George Lamb SECOND: Doug Cahill VOTE: 7-0 10. Information Update The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department -,