HomeMy WebLinkAbout2002-11-05 Support Documentation Town Council Work SessionVAIL TOWN COUNCIL
WORK SESSION
Tuesday, November 5, 2002
10:30 A.M.
SITE VISIT: Williamson Residence (20 min.)
1. Executive Session -Legal Matters (C.R.S.24-6-402(4)(b)
and Property Acquisition (C.R.S.24-6-402(4)(a). (1 hour)
12:00 NOON -COUNCIL LUNCH BREAK
2.
Russ Forrest ITEM/TOPIC:
A work session with council to discuss proposed changes to
the Town of Vail Sign Code.
Applicant/Appellant: Town of Vail Department of
Community Development
ACTION REQUESTED OF COUNCIL:
No Action required. .
BACKGROUND RATIONALE:
The Department of Community Development has been
working on changes to the sign code and seeks input and
insights from the Town Council.
RECOMMENDATION:
No action is required at this time.
1:00 P.M. JOINT MEETING WITH .DESIGN REVIEW BOARD (DRB) AND
PLANNING AND ENVIRONMENTAL COMMISSION (PEC) TO
DISCUSS LIONSHEAD AND FRONT DOOR PROJECTS.
(2 HOURS)
Vail Resorts, Inc.
ITEM/TOPIC:
A request for a joint worksession with the Town of Vail Design Review Board and
Planning and Environmental Commission to present an overview of the Vail Front Door
project and the Lionshead Redevelopment project proposed by Vail Resorts.
ACTION REQUESTED OF COUNCIL:
Listen to the applicant's hour-long presentation and then provide the applicant and staff
with any preliminary comments, questions, or concerns regarding the proposals.
BACKGROUND RATIONALE:
The purposed of today's joint worksession meeting is to provide the applicant with an
opportunity to present the proposed redevelopment plans to the Board, Commission,
and Council; to identify next steps in the review process; and to outline the various roles
and responsibilities of each of the reviewing bodies. Please refer to the staff
memorandum for further information.
RECOMMENDATION:
F: mcaster/agenda/worksession/2002/ 110502
The Community Development Department recommends that the Board, Commission,
and Council listen to the presentation and provide the applicant and staff with preliminary
comments, questions, or concerns regarding the proposals.
3. ITEM/TOPIC: Discussion of Ordinance #30, adopting the
2003 Budget. (30 min.)
Bob McLaurin
Judy Camp
4. DRB (10/16)/PEC (10/28) Report. (5 min.)
5. Information Update. (5 min.)
6. Matters from Mayor and Council. (5 min.)
7. Adjournment. (3:45 P.M.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BE ON TUESDAY, NOVEMBER 19, 2002, BEGINNING AT 2:00 P.M. IN
THE TOV COUNCIL CHAMBERS.
THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING
WILL BE ON TUESDAY, NOVEMBER 19, 2002, BEGINNING AT 7:00 P.M. IN
TOV COUNCIL CHAMBERS
Sign language interpretation available upon request with 24-hour notification.
Please call 479-2332 voice or 479-2356 TDD for information.
F: mcaster/agenda/worksession/2002/ 110502
MEMORANDUM
TO: Vail Town Council
FR: Bob McLaurin
Town Manage ~"
DT: October 31, 2002
RE: Executive Session
We have scheduled an executive session on Tuesday afternoon. The purpose of
this session is to discuss the Timberridge Redevelopment, the sale of the old
town shops and the relocation of the Vail Gymnastics center to Avon.
Timberidge
Malcolm Murrary and Steve Jeffers will be present to discuss how we could
implement a redevelopment of this property with a third party developer.
Pursuant to your request I have attached a copy of the current site plan and
elevations. These were prepared as part of Ernst & Young's response to our
RFP.
Sale of Old Town Shop
As you will recall, the sale of the old town shops has been hung up over the
District's demand that the town pay for any environmental clean up required by
contamination of the property during its use the town's public works shop.
Further discussion with the District has resulted in the following proposal. If any
environment clean up is required, the Town of Vail and Water and Sanitation
District would divide all cost of clean up 50/50, up to $300,000. In other words,
each entity would be required to fund environmental clean up of up to $150,000.
In the event environmental clean up exceeds $300,000 the parties would agree
to negotiate in good faith to determine how the costs would be shared. If
agreement cannot be reached, the parties would agree to hire an arbitrator to
resolve the issue.
believe this provision is fair and would recommend you accept it. I hope to have
a draft of the language next week and will include it in your agenda packet. I
have attached a copy of the agreement for your review.
Gymnastics Relocation
Attached to this email is a letter from Viele Construction concerning the remodel
of the space in Avon for the temporary home for the Gymnastics' program. As
indicated the estimated cost is now $37,406.
The VRD indicate they have no funds to pay for this construction. They also
point out they will have to assume significant operating cost for this location
(Association Fees & Utilities). The Water District will allow us to use a portion of
the additional land payment negotiated by Chuck to off set this cost. They
indicate these funds could pay for up to $20,000 of this cost. This leaves a
shortfall of $11,406. If you desire, we could fund these costs from the town's
capital projects fund.
If you have questions about either of these issues over the weekend, please do
not hesitate to call me. My number at home is 476-7388; my cell number is 376-
3158.
1000 S. Frontage Road West, Suite 202
Vail, Colorado 81657
Tele 970. 476. 3082
Fax 970. 476. 3423
October 22, 2002
Mr. Rick Sackbauer ..
Vail Resorts Development Company
PO Box 959
Avon, CO 81620
RE: Vail Gymnastics Facility
Dear Rick,
We are pleased to present the revised contract amount for the renovations to the
new gymnastics space at 910 Nottingham Road in Avon.
At the time of the bid, the only drawing available was sheet AD1.1 dated 7/11/02 by
Victor Mark Donaldson Architects. Since the bid, Victor Mark Donaldson Architects
has issued revised drawings T1, AD1.1, A1.1, A1.2, & A1.3 dated August 8/16/02.
These drawings plus recent correspondence from the fire department and Avon
building department have added a substantial amount of work to the project. The
directives from the Town of Avon to change the door hardware to ADA and add panic
devises to exterior doors and the addition of a fire alarm system are the most costly.
Ori inaf Revised
Mobilization $ 2,225.00 2,225.00
Building Permit 800.00 800.00
Demolition (Radio repair booth added) 12,228.00 13,200.00
Steel Stud Framing and Drywall (Ductwork soffit added) 5,506.00 6,306.00
Door Hardware added by TOA 2,176.00
Plumbing and HVAC (segregate upper heat added) 2,451.00
Electrical 5,000.00
Fire Alarm System Allowance added by TOA
Total $ 28,210.00
3,099.00
5,000.00
4,600.00
37,406.00
l
S:\ACTIVE PROJECTS\Vail Gymnastics Renovation\Bid letter 10-22-02.doc
u~~'
Also enclosed is a draft of the contract agreement and Exhibit "A" -the scope of
work clarification list.
We can begin work immediately. Please do not hesitate to call with any questions or
concerns.
Sincerely,
Craig Bruntz
Vice President
S:\ACTIVE PROJECTS\Vail Gymnastics Renovation\Bid letter 10-22-02.doc
,. Oct~29~ 2002 6;02PM COLLINS COCKREL CGLE Nc-6086 P. 2/10
PURCHASE AND SALE CONTRACT
THIS CONTRACT is made this day of October, 2002, by and
between EAGLE RIVER WATER AND SANITATION DISTRICT, aquasi-
municipal corporation and political subdivision the State of Colorado, which
address is 846 Forest Road, Vail, Colorado, 81657 ("Buyer"), and the TOWN OF
VAIL, a Colorado xnunacipal corporation and political subdivision of the State of
Colorado ("Seller").
1. ~ Property. Subject to the terms and conditions hereinafter set forth,
Buyer agrees to purchase and Seller agrees to sell the real and personal property
(collectively the "Property") described on Exhibit A attached hereto and,
incorporated herein by this reference,
Together with (i) all easements., rights-of--way and vacated roads,
streets, and alleys, adjacent or appurtenant to the Property; (ii) all buildings,
fixtures and improvements on the Property (the "Improvements"); (iii) all of
Seller's right, title and interest in and to all utility taps and deposits, licenses,
permits, contract rights, warranties and guarantees, and all variations thereof, and
all other intangible personal property associated with ox related to the Property or
the Impxovezxzents; and (iv) all furnishings, furniture, equipment, machinery,
- supplies, and other tangible personal property owned by Seller and associated with,
related to, located upon, or used at the Property (the "Equipment").
2. Purchase Price. The Purchase Price for the Property shall be One
Million One Hundred Fifteen Thousand Dollars and No Cents ($1,115,000.00).
The Buyer shall pay the Purchase Price to Seller as follows:
a. Seven Hundred Fifty Thousand Dollars and No Cents
($750,000.00) to be paid to Seller in the form of cash at
Closing; and
b. Four Hundred Thousand Dollars and No Cents ($400,000.00)
shall be held in a Restrictive Reserve fund by Buyer for the sole
purpose of payment of the costs associated with the relocation
of the gyrrinastic facilities currently located on the Propeziy.
Seller may request and obtain from Buyer up to Twenty
Thousand Dollars and No Cents ($20,000.00) for the costs
associated with temporarily moving such gyrranastics facilities.
Thereafter, the remaining portion of such funds shall be
~-
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Oct,29. 2002 6.02F~,~ COLLINS COC~REL COLE No.6086 P. 3/10
available to Seller, upon request, fox the Qlanning and
construction costs associated with permanently relocating such
gymnastics facilities within the municipal boundaries of the
Town of Vail.
The parties acknowledge that such Purchase Price includes the market
value of the Property, the special• value of the Property to Buyer, and the
significant costs to be incurred by Seller for the relocation of the storage materials3
e ~ efi~•hter weight trainin facxli~ and gymnastic facilities currently located
on the Property.
3. Title Evidence. At Seller's expense, a current commitment for an
Owner's title insurance policy issued by Land Title Guarantee Company ("Title
Company") in an amount equal to the Purchase Pzxce, and certificate of taxes due
(recognizing none are expected) issued by the Treasurer of Eagle County .showing
the current status of all taxes and assessments due or accruing, together with
legible copies of all recorded title exceptions referred to in the coxnmatment. Seller
shall pay the premium thereon. Such policy shall be issued on a standard form and
shall commit to delete or insure over the standard exceptions that relate to:
a. parties in possession;
b. unrecorded easements;
c. survey mattexs, except for matters approved by Buyer;
d. any unrecorded mechanic's liens;
e. gap (effective date of cozzunitment to date deed is recorded);
f. unpaid taxes and assessments and unredeemed tax sales prior to
the date of closing.
4. Approval of Title and Survey. Buyer shall examine the title
insurance commitment, the documents furnished therewith and the certificate of
taxes due (collectively the "title evidence") and if title to the Property and
Improvements is not marketable, or if Buyer, in its reasonable discretion, is not
satisfied with the mattexs disclosed by the title evidence, Buyer may, at its option,
give written notice of the defect or defects to Seller within 10 days following the
date of receipt by Buyer of the document disclosing the matter objected to
(including, but not limited to any update of the rifle insurance commitment). Upon
receipt of nonce of defects from Buyer, Seller may, by written notice to Buyer
within 10 days, elect to cure such defects or not to cure them. Unless Seller elects
to cure such defects, Buyer may, by written notice to Seller at or before the closing
(a) elect to waive such defects and proceed to close; or (b) terminate this Contract.
2
uct•1y• 1UU1 b~U31'M CULL(NS COCKREL COLE
No•6086 P• 4/10
In the event that Buyer fails to give written notice of defects or termination within
the time stated herein, Buyer shall be deemed to have accepted and approved the
status of the title as disclosed by the ritle evidence. If Seller elects to cure title
defects, upon written notice of such election to the Buyer, the Closing may be
postponed by Seller for a reasonable period of tune not to exceed 75 days. If, after
makixag such election, the Seller is unable to cure within said 75 day period, Buyer
shall have the options stated in (a) and (b) above to be exercised within 10 days. If
Buyer gives nonce of termination pursuant to this paragraph 4, this Contract shall
be null and void. Seller shall promptly return to Buyer its earnest money deposit,
if any, and both parties shall be released from all further obligations hereunder.
5. Seller's Information. Seller, without additional cost to Buyer, and
within 15 days after the date of this Contract, shall deliver to Buyer, copies of all
surveys, engineering studies, contracts, documents, agreements, encumbrances,
studies, test results, permits, licenses, easements, maps, plats, leases, reports and
data pertaining to or affecting the Property which are in Seller's possession or
under Seller's control ("Seller's Information"). Seller shall cancel any and all
leases affecting the Property, formal or informal, including but not limited to the
gymnastics facilities, the._fiz~fj,gh~~~~.aht training facility and storage of sleigh
and horse carnage equipment, no later than thirty (30) days prior to the date of
closing, but no later than December 31, 2002.
Buyer's performance under the Contract shall be contingent upon
Buyer's approval, in its sole discretion, of Seller's Information and of Seller's
cancellarion of any and all leases affecting the Property. If Buyer is not satisfied
with any item of Seller's Information, or if any lease is not cancelled as provided
above, Buyer shall so notify Seller in writing within 10 days of Buyer's receipt of
such item. Upon delivery of such notice to Seller, the Contract shall be null and
void and Seller shall promptly returxi to Buyer, its earnest money deposit, if any,
and both parties shall be released from all further obligations hereunder. If Buyer
does not give such notice to Seller within the time stated, all contingencies
described in this paragraph 5 shall be deemed satisfied and removed.
6. Conveyance. Title to the Property shall be merchantable in the
Seller. Subject to the payment as above provided and compliance with the other
terms and conditions hereunder by Buyer, Seller shall convey the Property and
Improvements to Buyer by a good and sufficient Deed. All conveyances shall be
free and clear of (a) all taxes and assessments including general property taxes, if
any, as of the date of Closing pursuant to Paragraph 8, below; (b) the lien of all
special improvements now installed, whether assessed or not; and (c) all other
3
vl.l~LJ~ L'JUL O~U3F'IYI I,ULLIiVJ I,U~I~KtI I,ULt N0~6C30 P. 5/10
liens, encumbrances, leases, easements, rights-of--way, reservations and restrictions
except building and zoning codes and regulations. The funds to be paid by Buyer
to Seller at the Closing may be used by Seller to discharge any liens encumbering
the Property.
7. Closing. The closing of this transaction shall occur on a date, time
and place mutually agreed upon.
8. Closing Costs Documents and Services. Seller and Buyer shall pay
closing costs equally and all other items required to be paid at closing except as
otherwise provided herein. Buyer and Seller shall sign and complete all customary
or required documents at or before closing. Fees fox real estate closing services are
expected to total about X400, and shall be paid at closing equally by Seller and
Buyer. .A, ~waivex of sales, use and transfer- tax, if any, shall be obtained by
~ell~.
9. Prorations. General taxes (if any -- none expected) for the year of
closing (based on the taxes for the calendar year immediately preceding closing),
and pursuant to Sections 39-3-131 and 39-3-133, C.R.S., shall be paid by Seller to
the Eagle County Treasurer. Buyer is aquasi-municipal corporation and political
subdivision of the State of Colorado organized pursuant to Article 1, Title 32, C.R.S.
and, therefore, is exempt from taxes. A11 rents, water and sewer charges, and any
similar items which are customarily prorated in Eagle County, Colorado shall be
prorated to date of closing, and paid by Buyer. Said pro rations shall be a £uttal
settlement.
10. Seller's Reuresentations. ~n addition to its representations and
warrantees elsewhere in this Contract, Seller represents and warrants to Buyer that
as of the date of its execution of this Contract and on the date of Closing, all the
following statements axe and will be true.
a. Defects. There is no known condition to Seller with respect to
the Property or its operation, or any part thereof, which violates
any law, rule, regulation, covenant, restriction, code, order,
decree or ruling of Eagle County, Colorado, the United States,
or any agency or court. While the parties believe the
contamination on the Property found in 1991 has been resolved
to the point of not requiring increased costs due to special
disposal of material to be excavated by the District; Seller
4
uCT ~ Cy ~ ZUUZ b ~ U4f M I;~JLL I NJ l;Ul;l(KtL GULL NO ~ 6036 F ~ 6/) 0
indemnif es Buyer against any such special disposal costs for a
5 year period ending December 31, 2007.
b. .A.uthori Seller is the sole owner of the Property, is duly
authorized and empowered to execute and deliver this Contract
and the execution and delivery thereof will not cause or
constitute any breach of or default under any law, contract or
other agreement.
11. ,Additional Conditions.
a. The Restricted Reserve fund held by the Buyer pursuant to
Section 2.b. above shall be held until December 31, 2007, at
which time the Restricted Reserve fund shall be terminated.
Any amounts remaining in the Restricted Reserve fund at that
time shall be refunded to the Buyer for its own unrestricted use.
Any interest earned on the Restricted Reserve funds shall be
paid directly to the Buyer for its own unrestricted use,
b. If any portion of the Restricted Reserve is used for the
~ relocation oaf the gymnastic facilities currently located on the
Property, such new temnorarv and nermane~z t =gy~tzmastac
facilities shall be made available to all residents within the
boundaries of the Buyer, with no differential out-of--town fees.
Such use by any resident of the Buyer shall be at the same fee
rate as paid by any resident of the Seller or the Vail Park and
Recreation District.
c. Parties acknowledge that there may be contaminated soil
remaining on the Property. Any costs associated with any
environmental cleanup shall be shared equally between Seller
and Buyer, with a maximum to be paid by Seller of One
Hundred Fifty Thousand Dollars and 1Vo Cents ($150,000.00).
Such obligation by Seller to share in such costs shall terminate
on Decembers 31, 2007.
12. Default. Time is of the essence hereof If any payment or other
condition hereof is not made, tendered or performed by Buyer as herein provided,
or if Buyer shall fail to close within the rime stated in paragraph 7 above, then this
Contract, at the election of the Seller, and provided Seller shall not then be in
5
U`ct•29. 2002 6~04PM COLLINS COCKREL COLE Na•6086 P• 7/10
default hereunder or unable to convey merchantable rifle to Buyer, shall be null,
void and of no effect, both Buyer and Seller shall thereupon. be released from all
obligations hereunder, and the earnest money deposit, if any, shall be retained by
the Seller as Seller's sole remedy hereunder and as liquidated damages for Buyer's
default or failure to close. In such event, neither party shall have any further oz
other obligations hereunder to the other; provided, however, that Buyer shawl
deliver to Seller, without additional cost, all contracts, documents; agreements;
encumbrances, site plans, studies, surveys, test results, pernuts, licenses,
easezxtents, reports and data pertaining to or affecting the Property which axe in
Buyer's possession or under Buyer's control. ~f Seller is unable to convey
merchantable title or otherwise defaults hereunder, oz fails or neglects to perform
its obligations or covenants as set forth in this Contract, then Buyer may elect to
treat this Contract as null and void and of no effect, whereupon the earnest money
deposit, if any, shall be returned by Seller to Buyer and both Buyer an Seller shall
thereupon be releiased from all obligations hereunder; or Buyer may elect to treat
this Contract as being in full force and effect, in which event Buyer shall have the
tight to an action against Seller for specific performance and damages.
13. No Broker's Commissions. Buyer represents and warrants to Seller
that no broker ox fua.dex has represented or acted on behalf of the Buyer in
connection with the transaction contemplated by this Contract, and Buyer agrees to
indemnify and hold harmless Seller against any loss, claim, damiage or expense,
including reasonable attorneys fees incurred by Seller as a result of any claim for
any -fee or commission asserted by any person claiming as a broker or finder to
j have represented or acted on behalf of Buyer.
14. Applicable Law. This Contract is made and shall be construed and
interpreted in accordance with the law of the State of Colorado.
15. Assignment. This Contract shall not be assignable by either party
without the other party's prior written consent. Except as so restricted, this
Contract shall inure to the benefit of and be binding upon the heirs, personal
representatives, successors and assigns of the parties.
16. Attorneys Fees. If either party commences an action to enforce ox
interpret any portion of this Contract, the prevailing party in such action shall be
paid by the other party the prevailing party's costs and reasonable attorneys fees, to
be awarded by the court.
6
Oct~29~ 2002 6~04PPd COLL!NS COCKREL COLE
No.6086 P. 8/10
17. Notices. Any notice required or permitted to be delivered hereunder
shall be in writing and shall be deemed to be given and delivered when deposited
with the Uxuted States Postal Service, postage pre-paid, registered or terrified mail,
return receipt requested, addressed to the party intended at the address stated
herein, or to such other addresses as may hereinafter be furnished in writing.
18. Complete Agreement. This Contract expresses the entire agreement
of Seller and Buyer. There are no other understandings, oral or written, which in
any manner alter or enlarge its terms. This Contract supersedes any and all
agreements between the parties hereto regarding the Property which are prior in
tune to this Contract. Seller and Buyer agree to execute such additional documents
as maybe reasonable and necessary to carry out the provisions of this Contract.
19. Survival. All representarions, 'vcrarranties, indemnities, and covenants
made herein shall survive the termination of this Contract prior to Closing or,
alternatively, the Closing of this Contract and the conveyance of title hereunder, as
the case maybe, and shall remain enforceable after either of such events.
IN WITNESS WHEREOF, Buyer and Seller have signed this Contract as of
the date fxxst above set forth.
BUYER:
EAGLE RIVER WATER
AND SANITATION DISTRICT
By.
Dennis Gelvin, District Manger
SELLER:
THE TOWN OF VAIL
By
7
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UCt•1y• 'L'JU1 b~U~l'M I;ULLINJ UUt;I(HtL UULt
No•6U~6 N. y/IU
STATE OF COLORADO )
)ss.
COUNTY OF EAGLE )
This Contract was acknowledged before me this day of October, 2002,
by Dennis Gelvin, District Manager of Eagle River Water and Sanitation District.
Witness my hand and official seal.
My commission expires:
Notary Public
STATE OF COLORADO )
)ss.
COUNTY OF EAGLE )
' This Contract was acknowledged before me this day of October, 2002,
by as for the Town of Vail.
~ Witn Iss xn hand and official seal.
y
My commission expires:
Notary Public
e~r,~~~sc~t~-3'r~s aryytcc-~n_vg~soa~a-z9an I
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EX.~IBIT A
(Legal Desczzprion of Pzoperty)
1
Na.6086 P. 10/10
,r
9
=~ ERNST & YOUNG
August 27, 2002
Mr. Robert McLaurin
Vail Town Manager
75 South Frontage Road W.
Vail, CO 81657
~ Ernst & Young LLP ^ Phone: (720) 931-4000
Suite 3300 Fax: (720) 931-4444
370 17"' Street www.ey.com
Denver, Colorado 80202-5663
Proposal to Redevelop Employee Housing in the Town of Vail, Colorado
Dear Mr. McLaurin:
Ernst & Young ("E&Y") is pleased to present this proposal on behalf of the J.A. Jones Community
Development team to redevelop the 10.08 acre site at 1280 North Frontage Road in Vail, Colorado.
Our team proposes a project that would provide the Town of Vail with 232 new units containing 760
beds, 310 parking spaces and a 4,000 square foot clubhouse and retail complex.
We strongly believe that we have assembled the best possible team to design, build and manage this
critically important redevelopment project. Although we have carefully considered the details of our
proposal, we are enthusiastic about the opportunity to partner with the Town of Vail in further
refining the project specifics to best meet the objectives of all the parties involved.
The roles and responsibilities of each team member are as follows:
.FIRM ROLE RESPONSIBILITIES
J.A. Jones Community Master Developer Development team leader
Development Company, L.L.C. Managing member of proposed Vail
Valley Housing, L.L.C.
• Project development
Ernst & Young Project Manager and Project management and community
Liaison to the Town of relations
Vail Advisory on financial and tax impacts of
alternate developmenbfinancing scenarios
• Advisory on state and local incentives
Humphreys and Partners Architect and Engineer Architect of record
• Lead designer
Brownstein Hyatt & Farber .Legal Counsel Project structuring and formation
Raymond James & Associates Investment Banker Project financing
Ambling Management Companies Property Management Property Manager
J ERNST & YOUNG
Mr. Robert McLaurin
^ Ernst & Young LLP
August 27, 2002
Page 2
Town of Vai16320 Corp.
Owner
Vail Valley Housing, L.L.C.
Ernst & Young
' Project Manager .......................................
& Liaison to Town J•A. Jones
of Vail Community Development Company, L.L.C.
:..............................: Master Develo er
•Team Leader Brownstein
•Managing Member ,,,,,,,,,,,,,,, :
•Property Manager Hyatt & Farber
Legal
Humphreys & Partners Raymond James Ambling Management J.A. Jones
Companies Residential
Design Finance Pro er M mt. New Construction
•Architect of Record •Investment B ers •Leasing Operations (Oversight) •Demolition
•Lead Designer •Infraswcture
•Housing
•Amenities
Lender(s)
J ERNST & YOUNG
FROM THOUGHT TO FINISH.`"
The value this team brings to the Town of Vail can be summed up in one word-Confidence. As a
tightly integrated team of `best in class' professionals, we bring the following specific benefits to
this project:
A master developer that is one of the nation's largest full service construction, engineering,
development and financing companies. J.A. Jones has been in business for 110 years and brings
an extensive record of successful project completions to the team. Most importantly, J.A. Jones is
currently involved in a $229M housing privatization project at Fort Carson in Colorado Springs,
Colorado, providing an experienced construction team already familiar with construction
considerations specific to Colorado.
A project manager and financial advisor in Ernst & Young, who is regarded throughout the real
estate industry as a source of accurate, honest and dependable real estate financial analysis and
information. This independent oversight will help to guide the project in the right direction.
• Legal representation by one of the largest law firms in the Rocky Mountain region, Brownstein,
Hyatt and Farber. The firm has extensive expertise in multifamily, residential, resort and mixed-
use real estate issues in Vail and other similar resort communities throughout the West.
' J ERNST & YOUNG
Mr. Robert McLaurin
^ Ernst & Young LLP
August 27, 2002
Page 3
• Project financing from Raymond James & Associates, a firm that provides more multifamily
project financing than any other U.S. firm. Financial stability is guaranteed through total capital
of over $650 million, total assets of over $6 billion and management of over $17.6 billion in
funds for investors.
We are confident you will find that our team's client relationship, expertise, approach, and people
will result in deliverables that will add tangible value to the Town of Vail. Please direct questions
concerning this proposal to Dave Johnson at (720) 931-4512.
Sincerely,
~.v~.u~ f ~u~+g.LLF
(/ 0
Addenda:
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' ' ~ ' `HUMPHREYS & PARTNERS`ARCHITECTS
AUG, 22,2002, HPA 2002250
a~YfM'S f AilAl A
I, Seren d Troll a Reg sL°: ed ?ralessonol Land Sure yor In the
Slote of Colorado. tlo heroby czrlily specifically to and only to Ste'warl iiUe
Guarantee Company Lowe fund nq Corporal on and E%OHO Assoc ores
Ihs survey was mode tar the purpos of daundcry local an under my droc,
respa~sDl'ty suD er~is on and [neck ng On :he Doss of my knowledge
nlormD. an and Del of th's survey-,os'made on the grau+~ using the normal
standard of care of ?rofesslonal Land Surveyers praditinq n the Slalc of
Coloodo e! the lime of ;his survey, This mep xcurately 3e0icls Ine resWls
al Baia surrey mode in $eplemder of 199[. the notes shown hereon are a part al
mis cerS'la;ion.
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Senior Uce d^re3l,~rt r :
i0hn eon, A 9~rkC~~ ~~hr+Aef /u~ya l~y~jnC
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NOTES:
I) Seel address: 1260 North Fromage Road '+lesl
2) ine Legal Descnp Con and AewrO Eosenznl InformaUcn arz
Dose; upon a~rA T!le Cammtme4 ADplcd'on wa. 3dU-vCE.
pro~~aeo oy Sleworl i tle Cuorartex Comoany
3j. Jea Lnes are Dosed on ;ne anal ?:a. al Dons Rdge
Suadi•.~sion.
A'j Impro+em enls are Dosed uoon Afonumens found as sha«n hereon,
S) Total crea of property s~awr hxrean is 10.06 acres ar 439 151.13 sauar. !ee;.
6) Sass of Bear nq v }7.09 }:' v delwear laund mammen's al the
westerly line of properly sn,y.n re ean~ Ine southerly al which Dears
a RL6 Na o' 20695 ana the a to 1y al w~itn DecrS a RLS No. of 5931.
;. ?reseal Owner: V.H.`y, Lorpanllon
20 Un116
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MEMORANDUM
TO: Vail Town Council
FROM: Department of Community Development
DATE: November 5, 2002
SUBJECT: A request for a joint worksession with the Town of Vail Design Review Board and
Planning and Environmental Commission to present an overview of Vail's Front
Door project and the Lionshead Redevelopment project proposed by Vail
Resorts.
Applicant: Vail Resorts Development Company
Planner: George Ruther/Allison Ochs
I. SUMMARY
The Department of Community Development is requesting that the Vail Town Council,
Planning and Environmental Commission, and Design Review Board listen to the
applicant's hour-long presentation and then provide the applicant and staff with any
preliminary comments, questions, or concerns regarding the proposals.
II. DESCRIPTION OF THE REQUEST
The purpose of today's joint worksession meeting is to provide the applicant with an
opportunity to present the proposed redevelopment plans to the Board, Commission,
and Council; to outline next steps in the development review process; and to identify the
various roles and responsibilities of each of the reviewing bodies. The applicant's
presentation will include an overview of each of the projects, including a description of
the key components of each project and a summary of the development review
processes required to facilitate the construction of the proposed redevelopment projects.
The purpose of today's meeting is not to provide an in-depth review of the proposals.
Instead, staff recommends that the Board, Commission, and Council actively engage in
a preliminary discussion with the applicant regarding the overall concepts presented and
identify any initial concerns with the proposals.
Staff anticipates that the proposals may include one or more of the following
applications:
• Major Exterior Alteration in LMU-1, LMU-2, and CC1 zone districts.
• Vail Land Use Plan amendments
• Vail Village Master Plan amendment
• Lionshead Redevelopment Master Plan amendment
• Major Subdivisions
• Annexation
• Rezonings
• Conditional Use Permits
~,
:;
~owrr of ears ~
• Special Development District establishment
• Zoning Regulation text amendments
• Variances
According to preliminary discussions with the applicant, it is anticipated that an initial
application submittal will be made to the Community Development Department within the
next 60 days.
III. ROLES OF REVIEWING BODIES
The Council, Commission, and Board each have a vital role in the development review
process for the proposed Front Door and Lionshead redevelopment projects. Staff
anticipates that there will be significant overlap and concurrency in the review of these
projects. With that in mind, staff believes that it is important that there is a basic
understanding of the various roles and responsibilities of each of the reviewing.
Generally, the Vail Town Council is the final decision maker, with the Planning and
Environmental Commission serving in an advisory role, on the following applications:
• Annexation
• Major Subdivisions
• Rezonings
• Special Development District establishment
• Vail Land Use Plan amendments
• Vail Village Master Plan amendment
• Lionshead Redevelopment Master Plan amendment
• Zoning Regulation text amendments
The Planning and Environmental Commission is the final decision maker on the
following applications:
• Conditional Use Permits
• Major Exterior Alteration in LMU-1, LMU-2, and CC1 zone districts.
• Variance
The Design Review Board reviews all Design Review Board applications submitted in
association with the proposed projects for compliance with the Town of Vail Design
Guidelines, Vail Village Urban Design Considerations, and the Lionshead Architectural
Design Guidelines.
VII. STAFF RECOMMENDATION
The Community Development Department recommends that the Board, Commission,
and Council listen to the applicant's presentation and provide the applicant and staff with
preliminary comments, questions, or concerns regarding the proposals. The input that
we receive will be addressed during the development review process.
2
ORDINANCE N0:~30
SERIES OF 2002
ANNUAL APPROPRIATION ORDINANCE: ADOPTING A BUDGET AND FINANCIAL
PLAN AND MAKING APPROPRIATIONS TO PAY THE COSTS, EXPENSES, AND
LIABILITIES OF THE TOWN OF VAIL, COLORADO, FOR ITS FISCAL YEAR
JANUARY 1, 2003 THROUGH DECEMBER 31, 2003
WHEREAS, in accordance with Article IX of the Charter of the Town of
Vail, Colorado, the Town Manager prepared and submitted to the Town Council a
proposed long-range capital program for the Town and a proposed budget and
financial plan for all Town funds and activities for the fiscal year; and
WHEREAS, notice of public hearing on the proposed Town budget and
capital program was published on the 4t" of November, 2002, more than seven
(7) days prior to the hearing held on the 19t" of November, 2002, pursuant to
Section 9.5 of the Charter; and
WHEREAS, it is necessary for the Town Council to adopt a budget and
financial plan for the 2003 fiscal year, to make appropriations for the amounts
specified in the budget; and
NOW, THEREFORE, be it ordained by the Town Council of the Town of
Vail, Colorado, that:
1. The procedures prescribed in Article IX of the Charter of the Town of Vail,
Colorado, for the enactment hereof have been fulfilled.
2. Pursuant to Article IX of the Charter, the Town Council hereby makes the
following annual appropriations for the Town of Vail, Colorado, for its fiscal year
beginning on the first day of January, 2003, and ending on the 31St day of
December, 2003:
Ordinance No. 30, Series of 2002
FUND AMOUNT
General Fund 20,491,710
Capital Projects Fund 7,208,321
Real Estate Transfer Tax Fund 4,488,465
Vail Marketing Fund 320,720
Debt Service Fund 1,878,449
Heavy Equipment Fund 1,796,486
Health Insurance Fund 1,743,985
Dispatch Services Fund 1,436,195
Total Before Interfund Transfers 39,364,331
Less Interfund Charges & Transfers 5,814,366
NET EXPENDITURE BUDGET 33,549,965
3. The Town Council hereby adopts the full and complete Budget and
Financial Plan for the 2003 fiscal year for the Town of Vail, Colorado, which are
incorporated by reference herein and made part hereof, and copies of said public
records shall be made available to the public in the Municipal Building of the
Town. This Ordinance shall take effect five (5) days after publication following
the final passage hereof.
4. If any part, section, subsection, sentence, clause or phrase of this
ordinance is for any reason held to be invalid, such decision shall not affect the
validity of the remaining portions of this ordinance; and the Town Council hereby
declares it would have passed this ordinance, and each part, section, subsection,
sentence, clause or phrase thereof, regardless of the fact that any one or more
parts, sections, subsections, sentences, clauses or phrases be declared invalid.
5. The Town Council hereby finds, determines, and declares that this
ordinance is necessary and proper for the health, safety, and welfare of the Town
of Vail and the inhabitants thereof.
6. The repeal or the repeal and reenactment of any provision of the
Municipal Code of the Town of Vail as provided in this ordinance shall not affect
any right which has accrued, any duty imposed, any violation that occurred prior
to the effective date hereof, any prosecution commenced, nor any other action or
Ordinance No. 30, Series of 2002
proceedings as commenced under or by virtue of the provision repealed or
repealed and reenacted. The repeal of any provision hereby shall not revive any
provision or any ordinance previously repealed or superseded unless expressly
stated herein.
7. All bylaws, orders, resolutions, and ordinances, or parts thereof,
inconsistent herewith are repealed to the extent only of such inconsistency. This
repealer shall not be construed to revise any bylaw, order, resolution, or
ordinance, or part thereof, theretofore repealed.
INTRODUCED, READ ON FIRST READING, APPROVED AND ORDERED
PUBLISHED ONCE IN FULL, this 5th day of November, 2002. A public hearing
shall be held hereon on the 19th day of November, 2002, at the regular meeting
of the Town Council of the Town of Vail, Colorado, in the Municipal Building of
the Town.
Ludwig Kurz, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED
III this 19th day of November, 2002.
Ludwig Kurz, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
Ordinance No. 30, Series of 2002
TOWN OF VAIL
PROPOSED 2003 BUDGET
NOVEMBER 5, 2002
First Reading
Town of Vail
Proposed 2003 Budget
Contents
2003 Budget Highlights
This is a verbal summary of the key assumptions, changes, and results of the 2003 proposed
Budget.
Summary of Revenue and Expenditures by Type 3
This single-page schedule reports town-wide revenue and expenditures by category. A one
line adjustment is made for inter-fund charges and transfers to show net amounts.
Summary of Net Revenue and Expenditures by Type 4
This is a one-year schedule that eliminates inter-fund revenue and expenditures to show net
revenue and expenditures by type.
Major Revenue Analysis for 2003 Budget
This schedule compares percentage and dollar amount changes for 2000, 2001, 2002, and
2003 for the town's ten largest revenue sources.
Summary of Major Changes in Operating Expenses 6
This schedule shows major changes in operating expenses in the 2003 proposed budget com-
pared with 2002 in all funds.
Summary of Changes in Personnel 7
This report shows all changes in personnel from the 2002 budget to the 2003 proposed budget.
Summary of Revenue and Expenditures and Changes in Fund Balances 8
This report shows in summary what the town's projected fund balances are for all of the
Town's funds in 2002 and 2003. [t also shows the changes in fund balance by fund.
General Fund Revenue and Expenditures 9
This schedule shows the major revenue and expenditures by category in the General Fund
for 2003 compared with 2002.
Dispatch Services Fund Revenue and Expenditures 10
See explanation for General Fund above.
Heavy Equipment Fund Revenue and Expenditures 11
See explanation for General Fund above.
Capital Projects Fund Revenue and Expenditures 12
This schedule shows revenue by type and expenditures by project in the Capital Projects
Fund for 2002 and 2003.
Real Estate Transfer Tax Fund Revenue and Expenditures 13
See explanation for Capital Projects Fund above.
Summary of Revenue and Expenditures by Fund ~ 14
This report shows the town's total revenue and expenditures budget by fund for 2001, 2002
original and amended, and 2003 proposed. A one-line adjustment is made for inter-fund
charges and transfers to arrive at total net revenue and expenditures.
Summary of Net Revenue and Expenditures by Fund 15
This is a one-year summary of revenue and expenditures by fund with inter-fund revenue
and expenditures eliminated to show net revenue and expenditures by fund.
Capital Projects Planning Document 16
This is the 5-year capital projects planning document adopted by Town Council on October
I, 2003.
Town of Vail
2003 Budget Highlights
Revenue
Net revenue of $32.5 is essentially flat with the original 2002 budget, consistent with a
philosophy of budgeting conservatively. Sales tax is budgeted at $14.6 million which is $.5
million higher than the original 2002 budget and the same as the current forecast for 2002.
Construction fees budgeted at $780,000 are $130,00 higher than the 2002 budget primarily due to
a projected 20% increase in building fees which will result from a proposed adoption of 1997
UBC fee schedules. Parking revenue is flat with the 2002 current estimate of $2.3 million.
Intergovernmental revenue of $2.6 million is down $.8 million from the 2002 budget which
included a $1 million reimbursement from CDOT for the roundabout construction.
Potential revenue from the proposed mill levy increase, which will be decided November 5`~', is
not included in the budget.
Expenditures
Net expenditures of $33.6 million are $7.8 million less than the original 2002 budget, which
included $8.9 million use of fund balance to complete capital projects including Donovan Park
and Pavilion.
Operating expenses have been reduced by $.8 million compared with 2002 and a corresponding
amount has been allocated to capital projects. Areas most impacted by the reductions are
Contributions and Community Support ($.4) basic operating costs, including staffing and
employee costs ($.3), and services including bus routes and Checkpoint Charlie staffing ($.l).
Staffing
The 2003 budget includes $125,000 in reduced costs for a reduction in force (RIF). Specific
positions to meet this reduction will be identified by the end of the year. Other reductions include
elimination of a full-time Code Enforcement Officer currently staffing Checkpoint Charlie and
reductions in seasonal positions in Public Works and Transportation. Additional savings are
budgeted from reducing overtime in all areas.
Two positions with outside funding have been added to Police - a Drug Task Force Officer
funded through June 2003 and a Communications Manager for Dispatch Services funded by the
91 1 Board. Seasonal positions were also added to support the new parking program including
shuttle service to remote employee lots.
The net impact on staffing is a reduction from 2002 of approximately 1.8 full-time equivalents
(FTEs). Excluding funded positions, the reduction is 3.3 FTEs.
Salary and Benefits
The 2003 Budget includes a 2.5% merit increase for full-time employees, which will be
implemented upon meeting revenue estimates.
-1-
The town's cost for health insurance and worker's compensation are expected to increase by
$80,800 and $51,900, respectively. Employees will share proportionately in the health insurance
cost increase through increased employee contributions.
Fund Balances
Projected fund balances for all funds at 12/31/03 are $11.6 million vs. $12.7 million projected for
the year ending 2002. The General Fund shows a reduction of fund balance of $107,933 due to
the timing of the return of unused seed funding from VVCTB. The Capital Projects Fund, Heavy
Equipment Fund and the Dispatch Services Fund reflect increases in fund balances for future
capital expenditures. The RETT Fund reflects a $1.8 million reduction of fund balance to
support project expenditures discussed below.
Capital Projects Fund
2003 budgeted revenue and expenditures in the Capital Projects Fund are consistent with the first
year of the 5-year Capital Projects Planning Document excluding projects to be funded if the mill
levy increase passes on November 5`~'. The main source of funding for the Capital Projects Fund
is sales tax of $5.8 million representing 40% of the total tax vs. 32% in the 2002 budget. The
2003 budget also includes $1 million in revenue for the Housing Buy-Down Program, which will
be offset by $l.l million of expense.
Major project expenditures include $1.3 million bus replacements, $l.l million Buy-Down
Program (a net expenditure of $100,000 considering the above revenue), $1.0 million building
and parking structure improvements, $795,000 capital maintenance, $340,000 Vail Valley Drive
reconstruction, $250,000 f-70 noise reduction, $188,000 for information systems projects,
$152,372 for lease purchase payments on the 800 MHz radio system, $152,000 for bus engine
and transmission replacement, and $100,000 street light and drainage improvements.
2003 debt service requirements of $1,878,449 are $450,480 less than 2002 budget as a result of
the refunding of existing debt at lower rates that occurred in September.
RETT Fund
Real Estate Transfer Tax revenue is budgeted at $2.5 million -the same as 2002. Other revenues
add $.2 million for a total of $2.7 million. Expenditures of $4.5 million will reduce fund balance
by $1.8 million to $1.5 million. Major expenditures include $1.3 million annual maintenance,
$1.0 million streetscape, $855,000 paths and trails, $535,000 open land acquisition, $475,000
park capital maintenance, and $200,000 park development at White Water Park and Gore Creek
Promenade Bridge.
-2-
Town of Vail
Summary of Revenue and Expenditures by Type
2003 Proposed Budget
2002 Budget 2003 Proposed
Annual Revenues by Type:
Local Taxes:
Sales Tax $ 14,078,820 37% 14,580,000 38%
Property and Ownership 2,807,267 7% 2,835,511 7%
Ski Lift Tax 1,727,800 4% 2,188,920 6%
Real Estate Transfer Tax 2,500,000 6% 2,500,000 7%
Franchise Fees & Penalties on Taxes 621,875 2% 626,500 2%
Licenses & Permits 1,192,100 3% 1,197,000 3%
Intergovernmental Revenue 3,413,643 9% 2,598,488 7%
Transportation Centers 2,000,000 5% 2,315,000 6%
Charges for Services and ISF Charges 4,132,115 11 % 4,345,009 11
Fines & Forfeitures 206,690 1% 197,000 1%
Earnings on Investments 428,750 1% 255,100 1%
Miscellaneous and Operating Transfers 5,430,885 14% 4,684,368 12%
TOTAL ANNUAL REVENUES 38,539,945 100% 38,322,896 100%
Less Interfund Charges and Transfers (6,065,089) (5,814,366)
NST ANNUAI.REVEN.UES 32 X74,856 32 508;530
Annual Expenditures by Type:
Municipal Services:
Town Officials
Administrative Services & Risk Management
Community Development & Housing
Police
Fire
Public Works & Streets
Parks & AIPP
Transportation & Parking
Facility & Fleet Maintenance
Library
Contributions, Marketing and Special Events
Health Insurance
Total Municipal Services
1,136,071 942,524
2,358,339 2,615,459
1,336,599 1,382,004
5,326,042 5,458,454
1,620,054 1,570,066
2,259,313 2,341,037
935,965 904,665
3,493,499 3,349,387
4, 247, 262 3, 971, 763
791,826 801,259
1,566,552 1,448,966
1, 750, 078 1, 743, 985
26,821,600 57% 26,529,570 67%
Capital Improvement Programs:
Capital Projects Fund
Real Estate Transfer Tax Fund Projects
Total Capital Improvement Programs
Debt Service
14,479,436 7,208,321
3, 821, 544 3, 747, 991
18,300,980 39% 10,956,312 28%
2,328,929 5% 1,878,449 5%
TOTAL ANNUAL EXPENDITURES 47,451,509 100% 39,364,331 100%
Less Interfund Charges and Transfers (6,065,089) (5,814,366)
NECANNUALEXPf~NDITIIR~S ;..::`.:. _ _.:....j 41,86,420 :..: ` ' :.. '33,549;965
$ ::(1041;435) .
gNNUAt:REVENUE C'11/ER (UNDER) EXPENE3Iti1RE' $ (8 91'I ~&~)
Town of Vail
Summary of Net Revenue and Expenditures by Type
2003 Proposed Budget
Gross Revenue Interfund Net Revenue
and Revenue and and
Expenditures Expenditures Expenditures
Annual Revenues by Type:
Local Taxes:
Sales Tax 14,580,000 14,580,000 45%
Property and Ownership 2,835,511 2,835,511 9%
Ski Lift Tax 2,188,920 2,188,920 7%
Real Estate Transfer Tax 2,500,000 2,500,000 8%
Franchise Fees & Penalties on Taxes 626,500 626,500 2%
Licenses & Permits 1,197,000 1,197,000 4%
Intergovernmental Revenue 2,598,488 2,598,488 8%
Transportation Centers 2,315,000 2,315,000 7%
Charges for Services and Internal Services Fund 4,345,009 (2,401,932) 1,943,077 6%
Fines & Forfeitures 197,000 197,000 1
Earnings on Investments 255,100 255,100 1%
Miscellaneous and Operating Transfers 4,684,368 (3,412,434) 1,271,934 4%
TOTAL ANNUAL REVENUES 38,322,896 (5,814,366) 32,508,530 100%
Annual Expenditures by Type:
Municipal Services:
Town Officials 942,524 942,524 3%
Administrative Services & Risk Management 2,615,459 2,615,459 8%
Community Development & Housing 1,382,004 1,382,004 4%
Police 5,458,454 (450,530) 5,007,924 15%
Fire 1,570,066 1,570,066 5%
Public Works & Streets 2,341,037 2,341,037 7%
Parks & AIPP 904,665 904,665 3%
Transportation & Parking 3,349,387 3,349,387 10%
Facility & Fleet Maintenance 3,971,763 (1,864,402) 2,107,361 6%
Library 801,259 801,259 2%
Contributions, Marketing and Special Events 1,448,966 1,448,966 4%
Health Insurance 1,743,985 (1,533,985) 210,000 1%
Total Municipal Services 26,529,570 (3,848,917) 22,680,653 68%
Capital Improvement Programs:
Capital Projects Fund 7,208,321 (1,878,449) 5,329,872 16%
Real Estate Transfer Tax Fund Projects 3,747,991 (87,000) 3,660,991 11
Total Capital Improvement Programs 10,956,312 (1,965,449) 8,990,863 27%
Debt Service ~ 1,878,449 - 1,878,449 6%
TOTAL ANNUAL EXPENDITURES 39,364,331 (5,814,366) 33,549,965 100%
i4NNUA~RNlVENUE OV~R`(UNgf*R); ~Cp~NpITURES $ 0;041! 435) ',$ - ~ {1,p41,435).:.....::
MaJor Revenue Analysis for 2003 Budget
Sales Tax
County Sales Tax
Property Tax Revenue
Lift Tax Revenue
Road 8~ Bridgs Revenue
Highway Users Tax
Parking Revenue
Franchise Fees
Building Permits
RETT Tax
2000
Actual
2001
Actual
Original
2002
Budget
Revised
2002
Budget
Proposed
2003
Budget 2003
Increase
Over 2002
Revised
15,368,598 15,734,,387 14,078,820 14,578,820 14,580,000 0.01%
517,260 511,870 547,951 475,000 475,000 Same as 02
2,082,770 2,420,327 2,635,958 2,635,958 2,661,011 0.95%
1,961,723 2,145,587 1,727,800 2,146,000 2,188,920 2.00%
466,024 477,279 489,906 489,906 485,255 -0.95%
225,509 219,674 219,358 212,000 209,861 -1.01%
1, 980, 421 2, 313, 445 2, 000, 000 2, 300, 000 2, 300, 000 Same as 02
576,904 628,427 598,175 598,175 602,500 0.72%
606,671 789,170 650,000 650,000 780,000 20.00%
3,518,178 3,029,526 2,500,000 2,500,000 2,500,000 Same as 02
23,785,880 25,240,166 22,947,968 24,085,859 24,282,547 0.8%
Town of Vail
Summary of Major Changes in Operating Expenses
2002 Budget to 2003 Proposal
10/01/02 Meeting Current
Submission Changes Proposal
Contributions and Community Support
VLMD Funding (308,000) 150,000 (158,000)
VCBA Reduced 1/3 Each Year (100,000) 45,000 (55,000)
Vail Today (70,000) (70,000)
TOV/VA Task Force -visitor interrupt surveys, peer resort visi (59,600) (59,600)
TIF Education/Nail Renaissance (38,600) (38,600)
Jammin Jazz funded by Council 28,025 (28,025) -
United Way for Education & Human Services Contributions (14,250) (14,250)
Other Changes to Contributions (5,912) (5,912)
Subtotal Contributions and Community Support (548,175) 148,813 (401,382)
Staffing and Employee Costs
Staff Reductions (125,000) (125,000)
Salary savings from vacant positions (90,000) (90,000)
Overtime (88,487) (88,487)
Reduction in seasonal positions -bus drivers (81,712) (81,712)
Reduction in seasonal positions -maintenance (22,242) (22,242)
Employee Christmas party & picnic (17,850) (17,850)
International Recruiting (10,373) (10,373)
Merit Increases at 2.5% 326,000 326,000
Health Insurance 80,800 80,800
Worker's compensation 51,900 51,900
Tuition program for student fire fighters 9,220 9,220
Subtotal Staffing and Employee Costs 32,258 - 32,258
Services
Bus Routes (200,000) 140,000 (60,000)
Check Point Charlie (50,000) (50,000)
Snow Shovelling (31,000) (31,000)
Park Improvements (20,000) (20,000)
Gate Operations (16,500) (16,500)
4 new parking hosts 61,300 61,300
Police Contracted Services for July 4th and New Year's 10,000 10,000
Public Education for July 4th & New Years curfews 20,000 20,000
Subtotal Services (226,200) 140,000 (86,200)
Other Operating Costs
Heavy equipment operating costs (114,802) (114,802)
Utility Costs (59,665) (59,665)
Town Manager (49,138) (49,138)
Facility maintenance and landscaping supplies (47,595) (47,595)
Public Works' Operating Expenses not shown elsewhere (27,182) (27,182)
Town Council (30,119) (30,119)
Housing Maintenance (30,000) (30,000)
Information Systems projects and support (24,700) (24,700)
Town Attorney expenses -professional fees, litigation. Etc.. (14,748) (14,748)
Dispatch -smaller portion of shared costs (13,983) (13,983)
Transportation dept advertising (13,246) (13,246)
All other items - -
General liability insurance 75,154 75,154
All Other 8,257 8,257
Subtotal Other Operating Costs (328,501) - (328,501)
Net Expenditure Reduction (1,083,888) 288,813 (797,073)
TOWN OF VA1Z
2003 Proposed Budget
SUMMARY OF CHANGES 1N PERSONNEL
Department
Poaitioa Fall Time
Increase
(Decrease)
FTE Seasoned
Increase
(Decrease)
FTE Coat
of
Positions
W/ llenefiffi
Police Department
Dnrg Task Force Officer 0.50 36;200
Code Enforcement Officer (1.00) (48,000)
Dispatch Services
Communications Ivianager 1.00 85;300
Dispatch Trainer (0.45) (l 8,700)
Facility Maintenance
Custodian tI (1.00) (40,300)
AIPP
Coordinator 0.75 41;900
Public Worm
Heavy Equipment Operator (0.46) (15,500)
Maintenance Worker (0.17) (4,600)
Transportation and Parking
Parking Hosts 1.80 61,300
Parking Host 0.30 8,100
Drivers 0.46 15,400
Drivers (3.66) (128;200)
Library
Substitutes 0.16 3;300
Total Increase (Decrease) in I+TE's 0.25 (2.02) (3,800)
Grant fimded position 7/02 to 6/03
Cost redaction at Checkpoint Charlie
Funded by 911 Board
No longer using part-time dispatchers
Traded for AIPP
Converted from Contractor
Reduced one position in winter
Rescheuled to reduce total hours
4 additional hosts for bash; service
For remote parking 2002/2003 season
Shuttle service to remote parking for 2002/2003 only
Eliminated 2 call-in positions and shortened weeks in season
Converted part-time conti'actrn' to part-time employee
Net Increase (Decrease) in FTE's (1.77)
TOWN OF VAIL
2003 PROPOSED BUDGET
SUMMARY OF REVENUE AND EXPENDITURES AND CHANGES IN FUND BALANCE
General Fund
Special Revenue Funds:
Capital Projects Fund
Real Estate Transfer Tax Fund
Vail Marketing Fund
Debt Service Fund
Internal Service Funda•
Heavy Equipment Fund
Health Insurance Fund
Dispatch Services Fund
2002
3eginning Revenue Ending.
Fund Estimated Estimated Over(Under) Fund
Balance Revenue Ezpenditures Ezpenditurea Balance
6,289,386 20,805,517 20,675,725 129,792 6,419,178 .
10,020,101 8,694,013 16,864,926 (8,170,913) 1,849,188
6,522,668 3,151,887 6,379,765 (3,227,878) 3,294,790
34,451 336,700 336,700 34,451
131,948 2,328,929 2,328,929 131,948
888,987 1,929,846 2,590,922 (661,076) 227,911
549,502 1,750,078 1,750,078 549,502
136,370 1,382,354 1,351,030 31,324 167,694
2003
Revenue Ending
Estimated Proposed Over(Under) Fund
Revenue Eapenditures Expenditures Balance
20,383,777 20,491,710 (107,933) 6,311,245
7,825,425 7,208,321 617,104 2,466,292
2,729,300 4,488,465 (1,759,165) 1,535,625
318,000 320,720 (2,720) 3],731
I ,878,449 I ,878,449 13 I ,948
1,954,202 1,796,486 157,716 385,627
1,743,985 1,743,985 549,502
1,489,758 1,436,195 53,563 221,257
Totals ~ 24,573,413 40,379,324 - 32,278,073 .(11,898,751) 12,674,662 38,322,896 39,364,331 - (1,041,435) 11,633,227.
8
Town of Vail
General Fund Revenue and Expenditures
2003 Proposed Budget
Revenue
Local Taxes:
Sales Tax
Property and Ownership
Ski Lift Tax
Franchise Fees & Penalties on Taxes
Licenses & Permits
Intergovernmental Revenue
Transportation Centers
Charges for Services and ISF Charges
.Fines & Forfeitures
Earnings on Investments
Miscellaneous and Operating Transfers
Total Revenue
Expenditun3s
Salaries
Salary Savings
Reduction in Force
Overtime
Benefits
Subtotal Compensation and Benefits
Contributions and Special Events
All Other Operating Expenses
Contingencies
Heavy Equipment Operating Charges
Heavy Equipment Replacement Charges
Dispatch Services
Total Expenditures
Revenue Over (Under) Expenditures
2002 2003
Amended Proposed
Budget Budget
$ 9,948,885 $ 8,814,575
2,807,267 2,835,511
1,727,800 2,188,920
621,875 626,500
725,400 864,000
1,417,378 1,348,566
2,015,000 2,315,000
396,489 355,771
194,350 197,000
185,000 106,000
658,080 731,934
20,697,524 20,383,777
9,189,869 9,333,197
(60,000) (150,000)
(125,000)
528,252 467,886
3,250,493 3,411,762
12,908,614 12,937,845
1,229,852 1,128,246
4,438,193 4,068,961
136,769 90,000
1,413,433 1,428,466
166,163 387,661
464,514 450,531
20, 757, 538 20,491, 710
$ (60,014) $ (107,933)
9
Town of Vail
Dispatch Services Fund Revenue and Expenditures
2003 Proposed Budget
Revenue
General Fund Contributions
General Fund Capital Contributions
E-911 Revenue
Agency Capital contribution
Agency Revenue
Total Revenue
Expenditures
Salaries
Benefits
Operating Expenses
Capital Outlay
Total Expenditures
Revenue Over (Under) Expenditures
2002 2003
Amended Proposed
Budget Budget
$ 442,395 $ 429,076
22,100 21,454
285,640 364,922
30,105 32,110
602,095 642,196
1, 382, 335 1,489, 758
867, 734
313,070
158, 731
15, 740
879,876
318,656
221, 923
15, 740
1,355,275 1,436,195
$ 27,060 $ 53,563
10
Town of Vail
HEAVY EQUIPMENT FUND REVENUE AND EXPENDITURES
2003 Proposed Budget
2002 2003
REVENUE Estimate Budget
HEF Operating Charges
HEF Replacement Charges
Body Repair Revenue
Misc Trade In
Interest Income
1,446,619 1,463,086
370,000 401,316
41,027 40,000
55,700 40,700
16,500 9,100
TOTAL REVENUE 1,929,846 1,954,202
EXPENDITURES
Salaries, Wages 563,021 560,132
Benefits 213,339 218,668
Motor Fuels 303,750 227,150
Vehicle Insurance 39,551 42,368
Vehicle Repair Parts 242,750 242,250
All Other Operating Expenses 243,011 212,518
Vehicle Replacement 335,500 293,400
Transfer to Capital Projects Fund 650,000
TOTAL EXPENDITURES 2,590,922 1,796,486
SURPLUS/(DEFICTl~
(661,076) 157,716
ENDING FUND BALANCE 227,911 385,627
11
Town of Vail
Capital Projects Fnnd
2003 Proposed Budget
Revenues:
Net Sales Tax 4,629,935 5,765,425 Allocation to capital is 40% in 03 Proposed vs. 32% in 02 Budget
Federal Grant Revenue 392,625 865,000
Lease Revenue 149,480 150,000
CDOT Reimbursement 1,000,000
Parking Assessments 12,340
Buy-Down Program 1,000,000 1,000,000
Sale of Assets 675,000
Transfer from HEF 650,000
Project Reimbursement 84,633
Interest Income & Other 100,000 45,000
Total Revenue 8,694,013 7,825,425
Budget Proposed
2002 2003 Project Information
Lease revenue from City Market & employee housing land lease
Reimbursement for the roundabout construction
Revenue from Parking Pay-in-Lieu Program
Sale of Deed Restricted Units Purchased by the Town
Sale of Old Town Shops & Sale of portion of land in West Vail
To Fund Town Shop Improvements
Radio tower reimbursement
Projected lower because of lower fund balance and interest rates
Ezpenditares:
Equipment Parcbasea
Fire Truck Replacement - Not included in base budget for 2003; will add if mil levy passes
Document Imaging 120,000 35,000
Software & Hardware Upgrades 179,135 58,000 Replacement of PC's
Web Page Development/Ecommerce 25,000 25,000 Web page development and future credit card payments
Laptop project for PD 70,000 70,000 Laptops in police vehicles
Radio System 74,052 2 new stations and radio towers. Towers are partially reimbursed
Repower Buses 152,000 Replace transmissions and engines to extend useful life
Replace Buses 2,495,000 1,300,000 Replace buses at end of useful lives for outlying routes only
_.
_ _.._
Less projected grant reimbursements
(1,257,625)
(700,000)
Informational adjustment only to show net cost.
Net cost to replace buses , -• - 1,237;375 600,000 Informational adjustment only to show net cost:
800 MHz radio system 152,372 152,372 Principal and interest payments to lease purchase radios in 1998
Subtotal Equipment Parcbasea 3,115,559 1,792,372
Capital Maintenance
Bus Shelter Replacement
Bear Proof Trash Containers
Capital Street Maintenance
Subtotal Capital Maintenance
30,000 30,000
0 40,000
830,000 725,000
860,000 795,000
In the Village
Preventive maintenance, patching, overlays and seal coats
Street Reconatraction
Vail Valley Drive -Design
Vail Valley Drive - 1st Phase
Subtotal Street Reconstruction
160,000 VV Drive Golden Peak to Sunburst, and Mill Creek Circle, with bike lane
340,000 Reconstruct Vail Valley Drive in segments
160,000 340,000
12 c~,
Town of Vall
Capital Projects Fend
2003 Proposed Budget
Buildings & Improvements
Library Building Remodel
Hud Wirth Land
Less Projected Revenue
Net Cosf
New Fire Station
Fiber Optics in Buildings
Dobson Ice Arena
Way Finding Improvements
Budget Proposed
2002 2003
Project Information
80,000
2,600,000
(750,000)
1.,850;000.
180,000
Town Shop Imp -Storage Project
Donovan Park Pavilion
Parking Structure Improvements
General Facility Improvements
Subtotal Bldga /Improvements
streetscape Projects
West & East Meadow Drive
Village streetscape Design & Implementation
Subtotal streetscape Projects
Homing Program
145,000 Remodel of the Library Building, Community Room and Public
Restrooms
Informational adjustment only to show net cost.
Informational adjustment only to show net cost,,,
Not included in base budget for 2003; will add if mill levy passes
70,000
15,000 VRD - to expand capacity
2 (0,000 Includes signs in town, on 1-70, and in parking structures -adds
maintenance. Entry sign is budgeted in 2005
1,525,000 Replace the storage at old town shops
2,800,000
477,347 435,000 Various Parking Structure Improvements
322,999 305,000 Various Facility Capital Improvements
8,210,346 955,000
479,000 Construct streetscape plan, drainage lighting public art and landscaping -
adds maintenance from Library to Fire Station
200,000
Design in 2002; additional funding in 2003 and beyond from RETT
679,000 0
Mountain Bell Housing 20,000 Ongoing Expenses
Buy-Down Program 1,100,000 1,100,000
.. .. Purchase Price of Deed Restricted Units, Includes $ I OOk Subsidy
__ _ ~ _ ......._
_ _._.._ ._ __ _.. ,
Less projected Buy Down revenue _. _W .. --- - __
(1;000,000) (1,000,000) Informational adjustment only to show net cost.
Net cost 100,000 100,000 Informational adjustment only to show net cost.
_. _ ..,
Subtotal Homing Program
1,120,000
1,100,000
Other Improvements
Lionshead Master Plan
Loading and Delivery Studies
Street Light Improvement Program
Infrastructure Improvements
Drainage Improvements
1-70 Noise
Subtotal Other Improvements
150,000
8,396
60,000 50,000
70,000
102,696 50,000
250,000
391,092 350,000
Design costs to implement Town improvements
Finish Project
Add new street lights and refurbish residential lighting program
From Vail Today suggestions
Continue implementation of drainage master plan
Total before Transfers 14,535,997 5,332,372
Transfer for Debt Service
2,328,929 1,878,449 To fund debt service on all Town bonds
Total Eapenditarea 16,864,926 7,210,821
Revenue Over (Under) Expenditures (8,170,913) 614,604
Ending Fnnd Balance 1,849,188 2,463,792
12 b
Town of Vail
Real Estate Transfer Tax Fund
2003 Proposed Budget
2002 2003
Revenue
Real Estate Transfer Tax 2,500,000 2,500,000
Golf Course Lease 117,387 109,300
Lottery Revenue 18,000 20,000
Land exchange Proceeds 296,500
Interest Income & Other 90,000 85,000
Recreation Amenity Fee 130,000 15,000
Total Revenue 3,151,887 2,729,300
Expenditures
Annual Maintenance
RETT Collection Costs 87,000 87,000 Collection fee remitted to the General Fund
Rec. Path Capital Maintenance 202,144 130,000 Capital maintenance of the town's rec. path system
Alpine Garden Support 56,460 56,460 For maintenance of gardens
Tree Planting & Pine Beetle Control 152,620 60,000 Provide additional trees to Vail's public areas
Street Furniture Replacement 20,000 20,000 Additions and replacement of street furniture
Black Gore Creek Sand Mitigation 55,978 100,000
Bear Proof Containers 17,000 18,000 In TOV parks
Donovan Park Operating Costs 67,500 135,000 Maintenance of park and fields
Park, Path & Landscape Maintenance 775,545 740,474 Ongoing path, park and open space maintenance
Subtotal Maintenance 1,434,247 1,348,934
Recreation PathlTrell Development
Trail Signs 124,911
Trailhead Development 20,000 20,000 Improve trailheads
N. Frontage Rd. (School to Interchange) 500,000 Fund Path from Middle Creek to Roundabout
Gold Peak to Soccer Field 335,000 Bike paths -portion of Vail Valley Drive Project
Streetscape Design and Implement 300,000 1,000,000 Increased from $.5 million per year per Town Council 10/01/02
Subtotal Pathways 444,911 1,855,000
Capital Maintenance
Raw Water Project
Playground Safety Improvements
Pirate Ship Park -Per Saftey Plan
Nature Center Bridge Replacement -Ford Park
Public Art
Subtotal Capital Maintenance
175,951 100,000 Convert parks from treated water to raw water
85,000
300,000
35,995
75,000 75,000 Additional amount for projects. $10K is for 10 hours of coordinator
371,946 475,000
130..
Town of Vall
Real Estate Transfer Tax Fund
2003 Proposed Budget
Park Development
Ford Park Playground Improvements
Donovan Park
White Water Park
Gore Creek Promenade Bridge
Red Sandstone School Soccer Site
Subtotal Park Development
Open Lands
Butell
Snowberry
Open Space Acquisition
Subtotal Open Lands
Project Management
18,307
3,313,155
50,000 100,000 Funds 3rd hole at Whitewater Park
18,151 100,000
146,052
3,545,685 200,000
400, 000
135, 000
500,000 Unallocated land acquisition; eliminated 2004 - 2006
500,000 535,000
82,996 76,531 Funds contract landscape architect
Total Projects 8,379,785 4,488,485
Revenue Over (Under) Expenditures (3,227,878) (1,759,165)
Beginning Fund Balance 6,522,668 3,294,790
Ending Fund Balance 3,294,790 1,535,825
13 b
TOWN OF VAIL
2003 BUDGET
SUMMARY OF REVENUE AND EXPENDITURES BY FUND
AND INTERFUND TRANSFERS AND CHARGES
__,_ ~p~? ~~pZ
~! i
i!11 n=~iii,~l 1me~idul i'u~lx~.c~9
FUND -,~u;il I,~~JJg,~~ F3udget Rudgt"
REVENUE
General Fund 20,926,820 20;67S,72S 21,415,724 20,383,777
Capital Projects Fund 8,890.575 7,169,013 8,694,013 7,82S,42S
Rea] Estate Transfer Tax Fund 3,982,107 3,151,887 3,151,887 2,729,300
Vail Marketing Fund 322,073 336,700 336,700 318,000
Debt Service Fund 2,281,040 2,328,929 2,328,929 1,878,449
Heavy Equipment fund 1,972,489 1,745,259 1,74S,2S9 1,954,202
Health Insurance Fund 1,422,120 1,750,078 1,750,078 1,743,985
Dispatch Services Fund 1,326,699 1,382,354 1,382,354 1,489,758
Total Before Intertund Transfers 41,123,923 38,539,945 40,804,944 38,322,896
Less Interfund Charges & Transfers S,7S2,847 6,065,089 6,715,089 5,814,366
NET REVENUE BUDGET 35,371,076 32,474,856 34,089,855 32,508,530
EXPENDITURES
Genera] Fund 18,722,905 20,67S,72S 20,757.538 20,491,710
Capital Projects Fund 7,494,962 14,479,436 16,864,926 7,208,321
Real Estate Transfer Tax Fund 5,222,003 4,597,089 6,479,765 4,488,465
Vail Marketing Fund 315,914 336,700 336,700 320,720
Debt Service Fund 2,319,444 2,328,929 2,328,929 1,878,449
Heavy Equipment Fund 1,9]9,794 1,932,522 2,S82,S22 1,796,486
Health Insurance Fund 1,350.014 1.750,078 1,750,078 1,743,985
Dispatch Services Fund 1,378,396 1,351,030 1,355,275 1,436,195
Total Before Interfimd Transfers 38,723,432 47,4S1,S09 S2,4S5,733 39,364,331
Less Interlund Charges & Transfers 5,752,847 6,065,089 6,715,089 5,814,366
NET EXPENDITURE BUDGET 32,970,585 41,386,420 45,740,644 33,549,965
REVENUE OVER (UNDER) EXPENDITURES 2,400,491 (8,911,564) (11,650,789) (1,041,435)
SUMMARY O F INTERFUND TRANSFERS AND CHARGES
Transfer to Debt Services Fund from Capital Projects Func 2,262,958 2,328,929 2,328,929 1,878,449
Heavy Equipment Fund Charges to Other Funds 1,695,637 1,628,532 1,628,532 1,864,402
General Fund Chazges to RETT Y'or Collection Costs 87,000 87.000 87,000 87,000
Information Services Charge from General Fund to DispaU 30,000 30,000 30,000
Health Insurance Costs Chazged to Other Funds 1,203,606 1,526,114 1,526,114 1,533,985
Dispatch Services Charge to General Fund 473,646 464,514 464,514 450,530
Heavy Equipment Fund Transfer to Capital Projects (Town Shops) 650,000
TOTAL INTER.FUND CHARGES AND TRANSFER 5,752,847 6,065,089 6,715,OR9 5,814,366
14
TOWN OF VAIL
2003 PROPOSED BUDGET
SUMMARY OF NET REVENUE AND EXPENDITURES BY FUND
AND INTERFUND TRANSFERS AND CHARGES
Gross Rcvcntiic Intcrfimd Nct IZc~cniic
I and Revenue rind and
FLED f~lxnd~hue` li?acndihu'c Fxlicnd~hu'cs
REVENUE
General Fiord 20,383,777 (87,000) 20,296;777
Capital Projects Fund 7,825,425 7,825,425
Real Estate Transfer Tax Fund 2,729,300 2,729,300
Vail Marketing Ftmd 318,000 318,000
Debt Service Fund 1,878,449 (1,878,449) -
Heavy Equipment Fund 1,954,202 (1,864,402) 89,800
Health Insurance Fiord 1,743,985 (1,533,985) 210,000
Dispatch Services Fund 1,489,758 (450,530) 1,039,228
Total Revenue 38,322,896 (5;814;366) 32,508,530
EXPENDITURES
General Fund 20,491;710 (3,848,917) 16,642,793
Capital Projects Fund 7,208;321 (1;878;449) 5,329,872
Real Estate Transfer Tax Fund 4,488;465 (87,000) 4,401,465
Vail A-Iaz~keting Fund 320,720 320,720
Debt Service Fund 1,878,449 1,878,449
Heavy Equipment Fund 1,796,486 1,796,486
Health Instuance Fund 1,743,985 1,743,985
Dispatch Services Fund 1,436,195 1,436,195
Total Expenditures 39;364,331 (5,814,366) 33,549,965
REVENUE OVER(IJNDER) EXPENDITURES (1,041,435) - (1,041,435)
SUMMARY O F INTERFUND TRANSFERS AND CHARGES
Transfer to Debt Services Fund from Capital Projects Fund 1,878,449 ,
Heavy Equipment Fund Charges to Other Fiords 1,864,402
General Fund Charges to RETT for Collection Costs 87;000
Health Insmrance Costs Charged to Other Funds 1,533;985
Dispatch Services Charge to General Fund 450,530
TOTAL INTERFUND CHARGES AND TRANSFERS 5;814;366
15
Town of Vail
Capital Projects Planning Document
Beginning Fund Balance
Sales Tax
Other CPF Revenue
GF Reductions
RETT fund revenues for streetscape
Existing Revenues
TIFF Revenue
New Mill Levy (net)
Subtotal Poterttial New Revenues
Total Funds Available
CAPITAL MAINTENANCE
DEBT SERVICE
Equipment Purchases
Capital Street Maintenance
Street Reconstruction
Buildings and Improvements
Housing Program
Miscellaneous Improvements
Subtotal Capital Maintenance
NEW PROJECTS
Fire Station (COP)
Village streetscape (Hanson Ranch Rd)
Reimb Project Costs
Heat Reimb
Net Project
East Vail Repeater Site
911 Upgrades
Children's Fountain (heated)
Heat Reimb
Net Project
I-70 Noise
Subtota103 Projects
East Meadow Drive (no heat)
Reimb Projecf Costs
Net Projecf
West Meadow Drive
Reimb Project Costs
Net Project
Public Restrooms
Loading & Delivery
Village streetscape (Bridge Street & Gore Creek Drive
Reimb Project Costs
h'eaf Reimb
Net Project
Subtotal 04 Projects
Frontage Road Improvements
Lionshead Pedestrian Plaza
West LH Circle
East LH Circle
East LH Portal
Village streetscape (W. Gore Creek Drive)
Neat Reimb
Net Project
Lionshead Intermodel Site
Reimb Project Costs
Subtotal OS Projects
FY 2003 FY 2004 FY 2005 FY 2006 FY 2007
1,600,000 3,184,679 13,800,580 965,281 (4,668,043)
5,000,000 5,000,000 5,000,000 5,000,000 5,000,000
1,015,000 1,600,000 750,000 500,000 500,000
750,000 750,000 750,000 750,000 750,001
1,000,000 1,000,000 1,000,000 1,000,000 1,000,000
7,765,000 8,350,000 7,500,000 7,250,000 7,250,001
0 13,000,000
1,900,000 1,900,000 2,000,000 2,000,000 2,000,000
1,900,000 14,900,000 2,000,000 2,000,000 2,000,000
9,665,000 23,250,000 9,500,000 9,250,000 9,250,001
1,875,949 2,294,099 2,315,299 2,317,324 2,322,099
1,804,372 1,651,000 1,275,000 619,000 1,090,000
795,000 750,000 920,000 942,000 1,062,000
340,000 0 0 0 0
955,000 859,000 700,000 900,000 800,000
100, 000 100,000 100,000 100,000 100,000
100, 000 100,000 100,000 100,000 100,000
5,970,321 5,754,099 5,410,299 4,978,324 5,474,099
350,000 350,000 350,000 350,000 350,000
665,000
(200,000) ,
(69,000)
396 000 j
300,000
200,000
750,000
(136, 000)
614,000:
250,000 250,000 250,000 250,000 250,000
2,110,000
1,300,000
(400,000)
? 900.000'
2,100,000
(400,000)
I TT 1 700 00_0;
350,000
2,000,000
2,980,000
(1,000,000)
(650,000)
I 1,330,000;.
~_
s,zeo;ooo "
10,000,000
9,000,000
1,500,000
1,000,000
3,000,000
2,570;000
(745,000)
1,825 000'
~__..
12,000,000
(22,000,000)
16,325,000
160..
Town of Vail
Capital Projects Planning Document
FY 2003 FY 2004 FY 2005 FY 2006 FY 2007
Parking Improvements 15,000,000
Reimb Project Costs (7,500,000)
Net Project (;" _ 7;500000;;
Village Streetscape (Wall StreeUFounder's Plaza) 1,905,000
HeatReimb (450,000)
Net Project ~ 1,455000!
Public Restrooms 350,000
Subtotal 06 Projects 9,305,000
Village Streetscape (Checkpoint Charlie/Willow Bridge/Gore Creek Promenade) 2,388,000
Heat Reimb (370,000 )
Net Project 2,018,000
Library Renovation
Neighborhood Streets
Skate Park
Frontage Road Improvements 5,000,000
Reimb Project Costs (5,000,000)
Subtotal 07 Projects 2,018,000
Total Expenditures 8,080,321 12,634,099 22,335,299 14,883,324 8,092,099
Revenue Over (Under) Expenditures 1,584,679 10,615,901 (12,835,299) (5,633,324) 1,157,902
Ending Fund Balance 3,184,679 13,800,580 965,281 (4,668,043) (3,510,141)
l
16b
DESIGN REVIEW BOARD AGENDA
Wednesday, October 16, 2002
3:00 P.M.
PUBLIC MEETING RESULTS
PUBLIC WELCOME
PROJECT ORIENTATION /LUNCH -Community Development Department
D Information Update -Gore Creek Promenade Pedestrian Bridge
MEMBERS PRESENT
Clark Brittain
Bill Pierce
Charles Acevedo
MEMBERS ABSENT
Hans Woldrich
Margaret Rogers
SITE VISITS
1. Hoffman residence - 2665 Bald Mountain Road
2. Ice Rink -Vail Golf Course
3. West Vail Mall - 2171 N. Frontage Road West
4. Donovan Park Pavillion - 1600 S. Frontage Road
5. Fubar Club -.304 Bridge Street
6. Sitzmark Lodge - 183 Gore Creek Drive
7. Frederick residence - 2840 Basingdale
12:00 pm
2:00 pm
Driver: George
PUBLIC HEARING -TOWN COUNCIL CHAMBERS
Seasonal Ice Rink DRB02- 0331 Bill
Final review of a proposed seasonal structure
1778 Vail Valley Drive/ Unplatted, Vail Golf Course
Applicant: Town of Vail, represented by Vail Junior Hockey Association and the Vail
Recreation District
MOTION: Charles Acevedo SECOND: Bill Pierce VOTE: 2-1 (Brittain opposed)
APPROVED WITH 3 CONDITIONS:
This approval shall expire on April 1, 2003.
2. Any proposal for a permanent zamboni storage structure on the site shall be
subject to Town of Vail design review and approval.
3. All sod removed due to the construction and installation of the seasonal ice rink
shall be replaced when the seasonal ice rink is disassembled and removed.
2. Vail Mountain School DRB02-0366 Russ
Final review of proposed eight employee housing units
Lot 2, Vail Mountain School Subdivision
Applicant: Vail Mountain School, represented by Braun Associates
~,
1 TOWN OF VAIL ky
3:00 pm
MOTION: Bill Pierce SECOND: Charles Acevedo VOTE: 3-0
APPROVED WITH 1 CONDITION:
That Public Works approval be obtained for the driveway.
3. Vail Mountain School DRB02-0367 Russ
Final review of change to soccer field turf material
3160 Katsos Ranch Road/Lot 1, Vail Mountain School Subdivision
Applicant: Vail Mountain School, represented by Braun Associates
MOTION: Bill Pierce SECOND: Charles Acevedo VOTE: 3-0
APPROVED WITH 1 CONDITION:
1. That the artificial turf shall only be applied to the soccer field.
4. Halaby residence DRB02-0311 Bill
Final review of proposed separation request/conceptual review
252 West Meadow Drive/Lot 8, Vail Village 2"d Filing
Applicant: Segerberg, Mayhew & Associates Architects
WITHDRAWN
5. Hoffman residence DRB02- 0351 Allison
Final review of proposed separation request
2665 Bald Mountain Road/Lot 9, Block 2, Vail Village 13tt' Filing _
Applicant: Scott Hoffman
MOTION: Bill Pierce SECOND: Charles Acevedo VOTE: 3-0
DENIED
6. Bramante residence DRB02-0320 Matt
Final review of proposed exterior alteration
1285 Westhaven Drive/Lot 47, Glen Lyon Subdivision
Applicant: Castleton Masonry, Inc.
MOTION: Charles Acevedo SECOND: Bill Pierce VOTE: 3-0
TABLED UNTIL NOVEMBER 20, 2002
7. Fubar Club DR602- 0352 ~ Matt
Final review of proposed awning sign
304 Bridge Street/Lot G, Block 5A, Vail Village 1St Filing
Applicant: Sign on Design
MOTION: Bill Pierce SECOND: Charles Acevedo VOTE: 3-0
CONSENT APPROVED
8. Vail Gateway LLC DR602-0256 Matt
Final review of proposed new signs
12 Vail Road/Lot N, Block 5D, Vail Village 1St Filing
Applicant: Vail Gateway LLC, represented by Greg Gastineau
MOTION: Bill Pierce SECOND: Charles Acevedo VOTE: 3-0
2
TABLED UNTIL NOVEMBER 6, 2002
9. Frederick residence DRB02-0303 Matt
Final review of separation request
2840 Basingdale Blvd/Lot 4, Block 9, Vail Intermountain
Applicant: Dan Frederick
MOTION: Bill Pierce SECOND: Charles Acevedo VOTE: 3-0
DENIED
10. Sitzmark Lodge DRB02-0358 Warren
Final review of proposed window/door change
Sitzmark Lodge, 183 Gore Creek Drive, Unit A/Lot A, Block 5B, Vail Village 1S' Filing
Applicant: Bob Fritch
MOTION: Charles Acevedo SECOND: Bill Pierce VOTE: 3-0
APPROVED WITH 2 CONDITIONS:
That the applicant place mullioned transom windows in the raised wood panel
area above the windows to be changed to a single pane window on the south and
west elevations of Unit A to match those existing above the windows in Unit A on
the south facade.
2. That the applicant either leave the two windows under the covered walkway into
the Sitzmark as they exist, or replace them to match the windows as approved on
the south and west facades/.
11. West Vail Mall DR602-0365 George
Final review of proposed change to exterior improvements
2171 N. Frontage Rd. West/Lot 2, Vail das Schone 3`d Filing
Applicant: The Gart Companies/West Vail Mall Corp.
MOTION: Bill Pierce SECOND: Charles Acevedo VOTE: 3-0
APPROVED WITH 3 CONDITIONS:
That the applicant resubmit a landscape plan for staff review and approval to
offset the negative impacts of the removal of the evergreen and aspen trees.
2. That the awnings are approved in yellow only.
3. That the plans are otherwise approved per plans submitted
12. Donovan Park Pavillion DRB02-0340 George
Final review of proposed change to previously approved plans
1600 S. Frontage Road/Donovan Park
Applicant: Town of Vail
MOTION: Bill Pierce SECOND: Charles Acevedo VOTE: 3-0
APPROVED WITH 3 CONDITIONS:
That the applicant not use a stamped concrete finish on the outdoor patio, but
instead applies a regular concrete finish.
2. That the applicant returns for staff approval of an alternate roof material other
than the cut asphalt shingles proposed and fi asphalt shingles are applied that
they meet minimum Town standards of 300 # per square.
3. That the kitchen venting equipment be wrapped in copper metal along with
appurtenant equipment painted to match the patinaed copper color.
Staff Approvals
Montalvo residence DRB02-0357 George
Change to retaining wall radius
748 Potato Patch Drive/Lot 7, Block 2, Vail Potato Patch 2"d Filing
Applicant: Tamaca Corp
Deming residence DRB02-0346
Change to approved retaining walls
1753 Lions Ridge Loop/Lot 3, Lions Ridge 2"d Filing
Applicant: Frederick W. & Lynne Deming
Town of Vail Shops DR602-0356
Amendment to a development plan
1309 Elkhorn Drive/Unplatted
Applicant: Town of Vail
Scalise residence DR602-0343
Change to approved plan for GRFA addition.
2567 Arosa Drive/Lot,9, Block E, Vail das Schone 1St Filing
Applicant: Dennis Scalise
Williams residence DRB02-0263
Enclose covered entry and deck expansion
302 Mill Creek Circle/Lot 7, Block 1, Vail Village 1St Filing
Applicant: Grant Williams
770 Potato Patch DRB02-0323
Re-paint
870 Potato Patch Drive/Lot 6, Vail Potato Patch
Applicant: Fritzlen Pierce Architects
Purchase residence DR602-0272
Landscape addition of paving stones
754 Potato Patch Drive/Lot 3, Block 2, Vail Potato Patch
Applicant: Lara & John Purchase
Bill
Allison
Allison
Warren
Allison
Allison
Katz residence DRB02-0359 Warren
Window addition
Vail Point Townhouse, #14, 1881 Lions Ridge Loop/Lot 1, Block 3, Lion's Ridge 3~d Filing
Applicant: Stephen I. Katz
Karibchem residence DRB02-0344 George
Skylight addition and venting window
114 Willow Road/Lot 7, Block 6, Vail Village 1St Filing
Applicant: Karibchem A.V.V.
4
Hill residence DR602-0364 Warren
New fireplace, skylight and cedar shake roof
2605 Bald Mountain Road/Lot 12, Block 2, Vail Village 13th Filing
Applicant: James R. Hill
Viola residence DRB02-0361 Matt
Addition of glass to deck door
Lodge at Vail, Units 253 & 256, 174 E. Gore Creek Drive/Lots AB&C, Block 5C, Vail Village 1St
Filing.
Applicant: Cohen Family LP
Snowstorm LLC DRB02-0363 Matt
Final review of guardrail, deck, paver and front drive replacement
2009 Sunburst DrivelLot15, Vail Valley 3~d Filing
Applicant: Snowstorm LLC
Waeckerle residence DR602-0264 Warren
Exterior color change; window/door replacement and deck addition
5136 Main Gore Drive/Lot 2, Block 2, Bighorn 5th Addition
Applicant: Cindy T. Waecherle Trust
The applications and information about the proposals are available for public inspection during
regular office hours in the project planner's office, located at the Town of Vail Community
Development Department, 75 South Frontage Road. Please call 479-2138 for information.
Sign language interpretation available upon request with 24 hour notification. Please call 479-
2356,Telephone for the Hearing Impaired, for information.
5
PLANNING AND ENVIRONMENTAL COMMISSION
PUBLIC MEETING RESULTS
Monday, October 28; 2002
PROJECT ORIENTATION / NO LUNCH -Community Development Dept.
PUBLIC WELCOME
MEMBERS PRESENT
John Schofield
Erickson Shirley
Doug Cahill
George Lamb
Rollie Kjesbo
MEMBERS ABSENT
Gary Hartman
Chas Bernhart
1:00 p.m.
Site Visits: 1:00 p.m.
1. Vail Mountain School Cabin - 3160 Katsos Ranch Road
2. Sign Tour
Driver: George
~o
NOTE: If the PEC hearing extends until 6:00 p.m., the board may break for dinner from 6:00 - 6:30
Public Hearing -Town Council Chambers
2:00 pm
A request for an approval of a "Historic and Architectural Structure" designation, to allow for
the relocation of the Vail Mountain School Cabin, pursuant to Title 10, Chapter 2, Vail Town
Code, located at 3160 Katsos Ranch Road/Lot 1, Vail Mountain School Subdivision.
Applicant: Vail Mountain School, represented by Braun Associates, Inca
Planner: Matt Gennett
MOTION: Rollie Kjesbo SECOND: Doug Cahill VOTE: 5-0
APPROVED
2. A request for a recommendation to the Vail Town Council, to allow for text amendments to
Title 11, Sign Regulations, Vail Town Code, and setting forth details in regards thereto.
Applicant: Town of Vail
Planner: Russell Forrest
WORKSESSION - NO VOTE
~.
TOWA' OF YAIL ~y
3. A request for a worksession to present the proposed plans for an amendment to the Town
of Vail Land Use Plan and the Vail Village Master Plan, to facilitate the construction of
"Nail's Front Door" project and associated improvements and setting forth details in regards
thereto, located on an unplatted parcel, generally located south of the Lodge Tower and
west of the Vista Bahn Ski Yard. Amore complete metes and bounds description is
available at the Department of Community Development.
Applicant: Vail Resorts Development Company
Planner: Allison Ochs
TABLED UNTIL NOVEMBER 5, 2002 (joint worksession with Vail Town Council)
4. A request for a worksession to present the proposed plans for the redevelopment of several
projects in Lionshead, including the Vail Resorts Core Site, West Day Lot, Tennis Court
Site, North Day Lot, Holy Cross Site, Waste Water Treatment Plant and associated public
improvements and setting forth details in regards thereto. Amore complete legal
description is available at the Department of Community Development.
Applicant: Vail Resorts Development Company
Planner: Allison Ochs
TABLED UNTIL NOVEMBER 5, 2002 (joint worksession with Vail Town Council)
5. Approval of October 14, 2002 minutes
6. Information Update
The applications and information about the proposals are available for public inspection during
regular office hours in the project planner's office located at the Town of Vail Community
Development Department, 75 South Frontage Road. Please call 479-2138 for information.
Sign language interpretation available upon request with 24 hour notification. Please call 479-
2356, Telephone for the Hearing Impaired, for information.
Community Development Department
2