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HomeMy WebLinkAbout2002-12-03 Support Documentation Town Council Evening SessionAGENDA TOWN COUNCIL EVENING MEETING TUESDAY, December 3, 2002 .7:00 P.M. TOV COUNCIL CHAMBERS NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. ITEM/TOPIC: Citizen Participation. (5 min.) 2 . ITEM/TOPIC: Consent Agenda Approval of November 5 and 19, 2002 meeting minutes. (5 min.) 3. Russ Forrest ITEM/TOPIC: RFP's for Conference Center (30 min.) Bob McLaurin - Selection of developer/construction manager Greg Hall - Owner's Representative 4. Matt Mire ITEM/TOPIC: Ordinance 32, An Ordinance Adopting a Public Accommodation Tax; Providing Amendments to the Town's Sales Tax Code; and Setting Forth Details in Regard Thereto. (30 min.) ACTION REQUESTED OF COUNCIL: Approve/ Approve with conditions. BACKGROUND RATIONALE: On November 5, 2002 the voters of the Town approved the levy of a lodging tax of 1.5% and an increase in the Town sales Tax rate from 4% to 4.5% in order to finance a conference center. This ordinance implements that mandate. STAFF RECOMMENDATION: Approve/ Approve with conditions - Conference Center Next Steps 5. Judy Camp ITEM/TOPIC: Ordinance #33, Series of 2002, first reading, second supplemental appropriation to the 2002 Budget. (5 min.) ACTION REQUESTED BY COUNCIL: Approve first reading of Ordinance #33. BACKGROUND RATIONALE: Certain events have occurred in 2002 subsequent to the adoption of the 2003 budget which require budget adjustments and approval of appropriations by Council. STAFF RECOMMENDATION: Approve first reading of F: mcaster/agenda/tcmeet/2002/111902 Ordinance #33. 6. Judy Camp ITEM/TOPIC: Ordinance #34, Series of 2002, first reading, an ordinance providing for the levy assessment and collection of town ad valorem property taxes due for the 2002 tax year and payable in the 2003 fiscal year. (5 min.) ACTION REQUESTED OF COUNCIL: Approve first reading of Ordinance #34. BACKGROUND RATIONALE: Mill levy assessments must be certified to the County for collection annually; this ordinance authorizes certification. STAFF RECOMMENDATION: Approve first reading of Ordinance #34. 7. Matt Mire ITEM/TOPIC: ORDINANCE #31, SERIES OF 2002, SECOND READING, AN ORDINANCE AMENDING TITLE CHAPTER 6 OF THE VAIL TOWN CODE, (COMMISSION ON SPECIAL EVENTS), AND SETTING FORTH DETAILS IN REGARD THERETO. (15 min.) ACTION REQUESTED OF COUNCIL: Approve/Approve with modifications/Deny. BACKGROUND RATIONALE: Requested by Council STAFF RECOMMENDATION: Approve 8: Town Manager's Report. (5 min.) 9. Adjournment. (8:40 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, DECEMBER 17, 2002, BEGINNING AT 2:00 P.M. IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, DECEMBER 17, 2002, BEGINNING AT 7:00 P.M_. IN TOV COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. F: mcaster/agenda/tcmeet/2002/111902 DR/LFT TOWN COUNCIL EVENING MEETING TUESDAY, November 5, 2002 7:00 P.M. TOV COUNCIL CHAMBERS The regular meeting of the Vail Town Council was called to order on Election Tuesday at 7:00 P.M. in the Vail Council Chambers. MEMBERS PRESENT: Ludwig Kurz, Mayor Rod Slifer, Mayor Pro-Tem Dick Cleveland Diana Donovan Bill Jewitt Greg Moffet Chuck Ogilby STAFF MEMBERS PRESENT: Bob McLaurin, Town Manager Pam Brandmeyer, Asst. Town Mgr. Matt Mire, Town Attorney The first item on the agenda was Citizen Participation. Mayor Kurz expressed his hope that most citizens participated in voting at today's election. Nino Licciardi, chairman of the Vail Recreation District, spoke to the Council regarding the temporary moving of the gymnastics program down valley and then to a permanent site in Vail. Chuck Ogilby advised Licciardi the town was currently in negotiations with the water district to finalize a permanent agreement, allowing the gymnastics program to return to Vail on a permanent basis. Diana Donovan suggested scheduling a meeting to discuss this issue in more detail. Matt Mire advised the Council they would be hearing the second reading of the ordinance to approve the sale of the Old Town Shops. Licciardi also advised the Council of a proposal to upgrade the Vail. Golf Course by raising money by selling 25 lifetime golf passes for $20,000 each, resulting in a '/2 million dollars towards the upgrade, estimated at more than $1 million. Chuck Ogilby, speaking as a Vail resident, advised the Council as of November 4, there were 27 inches of snow at Mid-Vail and 32 inches at the top of the mountain. Rick Sackbauer, a member of the Eagle River Water and Sanitation District, echoed what Nino presented, stating he had a daughter who went through the gymnastics program and urged the Council for the good of the kids to keep the program alive and bring the program back to the VRD as soon as possible. The second item on the agenda was the presentation of Youth Award Winners from Battle Mountain High ,School and Vail Mountain School and recognize last year's winners. Sybill Navas, Vail Valley Exchange member and former Vail Councilmember, addressed the Council, stating the committee was not prepared to announce recipients F:mcaster/min/2002/110502 1 F r at the present time, and acknowledged the committee's administrator -Lisa Cotter, and two seniors from Battle Mountain High School and Vail Mountain School, who served as Vail Ambassadors to Australia. Ariel Pierce and Caitlin Wall, last year's Ambassadors, thanked the Council for the opportunity to participate in the program and gave a short report of their time in Australia. Mayor Kurz thanked the girls for representing Vail. Sybill then polled the Council with the idea of having a third student included from Eagle County. The Council gave a thumbs up to the suggestion. Rick Sackbauer addressed the Council regarding the installation of sister city flags in the round-about, similar to the flags in Beaver Creek. Discussion was held regarding reactivating relationships with the Mt. Buller region and St. Moritz, Switzerland, as well as organizing afact-finding trip to St. Moritz by a community delegation, similar to a trip taken several years ago. Navas stated she would be back in a couple of weeks to announce this year's award winners. The third item on the agenda was the Consent Agenda. Greg Moffet moved to approve the October 1st and 15th meeting minutes. Rod Slifer seconded the motion. A vote was taken and the motion passed unanimously, 7-0. The fourth item on the agenda was Resolution #17, Series of 2002, "Try Transit Week." Greg Moffet moved to approve the resolution. Bill Jewitt seconded the motion. A vote was taken and the motion passed unanimously, 7-0. The fifth item on the agenda was the appeal of the Design Review Board's (DRB) decision regarding the Williamson residence at 344 Beaver Dam Road. Town Planner Matt Gennett presented an appeal of the DRB's approval with conditions of DRB02-0325, a proposal to remove two spruce trees at a single family home, located at 344 Beaver Dam Road/Lot 10, Block 2, Vail Village 3rd Filing. The applicant stated that the trees appeared to be in danger of falling onto the driveway and street. The DRB did a final review of the proposed tree removal on October 2, 2002. The one condition imposed- by the DRB required that that the trees to be removed be replaced by two trees of at least 12' in height, and one of 15' in height. Gennett stated the Department of Community Development recommended the Town Council uphold the DRB's decision pursuant to the above-listed findings. Mayor Kurz stated for the record the Council had taken a site visit to the property earlier in the afternoon. James Fitz, representing the applicant, stated the trees that fell approximately 4-5 years ago showed evidence of termites in the trees. Diana Donovan stated that during the site visit she observed other trees that appeared to be leaning more than the trees in question. Dick Cleveland noted that the standards and conditions for removal of the original trees had not been met since no evidence had been presented that documented the trees were diseased and went. on to make a motion to uphold the DRB's decision. Greg Moffet seconded the motion. Cleveland clarified his motion to not approve the removal of the trees. Moffet amended his second. A vote was taken and the motion passed unanimously, 7-0. The sixth item on the agenda was the first reading- of Ordinance #30, first reading, approving the 2003 Budget. Town Manager McLaurin stated the budget had been reviewed by the Council over the past 2 months. Mayor Kurz stated F:mcaster/min/2002/110502 2 the ordinance and backup documentation had been reviewed by the Council at the work session earlier in the day. Dick Cleveland moved to approve Ordinance #30 on first reading. Bill Jewitt seconded the motion. A vote was taken and the motion passed unanimously, 7-0. The seventh item on the agenda was the second Reading of Ordinance No. 28, Series of 2002, an ordinance amending Section 12-8B-3 (Conditional Uses), Vail Town Code, to allow for "seasonal use or structure" as a conditional use in the Outdoor Recreation zone district; text amendments to Section 12-2-2 (Definitions), Vail- Town Code, to amend the definitions of "seasonal use or structure," "recreation structure," and "recreational amenity," Community Development Director Russ Forrest stated the Vail Junior Hockey Association and the Vail Recreation District were requesting to amend the Vail Town Code. Amendments to the Vail Town Code are permitted pursuant to Section 12-3-7, Vail Town Code. These proposed text amendments are intended to facilitate the construction of a seasonal ice rink at the Vail Golf Course driving range site. Russ Forrest stated there were no changes to the ordinance from first reading and the Community Development Department recommended that the Town Council approve Ordinance No. 28, Series of 2002, on second reading. Greg Moffet moved to approve approve .Ordinance #28 on second reading, subject to findings on pages 9-11 in the staff memo. Chuck Ogilby seconded the motion. Art Abplanalp, representing Vail Golf Course Townhomes, requested the Council consider amendments to the proposal. Abplanalp voiced some concern over parking issues and asked the ordinance be modified to read that the temporary solution be limited to 3 years. Dick Cleveland stated for the record, that the staff and the Council have reviewed these issues and did not feel it appropriate to include in the ordinance at this time. A vote was taken on the ordinance and the motion passed unanimously, 7-0. The eighth item on the agenda was Ordinance No. 29, Series of 2002, second reading amending Section 12-8B-3 (Conditional Uses), Vail Town Code, to allow for "public utility and public service uses" as a conditional use in the Outdoor Recreation zone district. Russell Forrest stated the Public Service Company of Colorado is requesting ,to amend the Vail Town Code. Amendments to the Vail Town Code are permitted pursuant to Section 12-3-7, Vail Town Code. The proposed amendments include a text amendment to Section 12-8B-3 (Conditional Uses), Vail Town Code, to allow for public utility and public service uses" as a conditional use in the Outdoor Recreation zone district and setting forth details in regards thereto. This proposed text amendment is intended to facilitate the construction of a natural gas regulator station at the Vail Golf Course. Rod Slifer recused himself from the discussion, stating he had a conflict of interest with the issue at hand. Russ Forrest stated the applicant was Public Service Company. Greg Moffet moved to approve Ordinance #29 on second reading, referencing the 3 stipulations in ordinance. Dick Cleveland seconded F:mcaster/min/2002/110502 3 the motion. Diana Donovan inquired as to why the definitions of "solid waste" and "recycling" were included in the definition. Greg Moffet amended his motion to include striking the words "solid waste and recycling" from the definition. Dick Cleveland amended his second. A vote was taken and the motion passed 6-0, Slifer abstaining. The ninth item on the agenda was Ordinance #26, Series of 2002, second reading, an ordinance authorizing the conveyance of fee title to real property in the Town of Vail commonly known as the Old town Shops and legally described as part of Tract C, Vail Village Second Filing. Town Attorney Mire advised the Council the town charter requires any conveyance of property was contingent upon approval of a purchase and sales agreement, which the Council should have by their next meeting. Dick Cleveland moved to approve Ordinance #26 on second reading. Greg Moffet seconded the motion and the motion passed unanimously, 7-0. The tenth item on the agenda was the Town Manager's Report. Town Manager McLaurin stated several items on the Town Manager's Report needed a response from the Council. The first item was the 02-03 parking plan in reference to the Vail Recreation District programmed events. Assistant Town Manager Pam Brandmeyer reminded the Council a list was attached to the memo, indicating which groups had requested parking vouchers. Bill Jewitt expressed his concern about the age of adults getting free parking. Brandmeyer advised the Council the staff was there to take direction from Council and the list could be modified. Greg Moffet suggested including high school students on the voucher program. Council agreed to approve a 90-minute free parking voucher proram in the Lionshead structure for the Skating Club of Vail, Vail Junior Hockey, Parent-Tot-Learn to Skate and Learn to Skate programs. Town Manager McLaurin was directed to explore free parking options for members of the high school ski teams. Council agreed to waive parking fees for the Vail Valley Medical Center Volunteer Corps annual event. A show of hands indicated the Council would approve the request. Diana Donovan inquired if a formal application had been submitted. It was agreed by the Council that a formal application request be submitted to the Council. The Council approved Vail Valley Foundation's request for the town to provide $2,500 worth of in-kind parking for a snowboarding event January 15-18, 2003 at Birds of Prey in Beaver Creek. Town Manager McLaurin stated a second request for $2,500 in in-kind parking for the American Ski Classic on March 19- 23, 2003 was currently under review. Donovan suggested the foundation encourage carpooling at these events. Vail Child Care Center's request to retain $5,000 of unexpended Town of Vail funds in exchange for the town's annual founding partnership rate be permanently kept at $10,000 per space per year was approved. Greg Moffet stated it was gratifying to see the Council had created something as successful F:mcaster/min/2002/110502 4 \~ .+ as this facility. Council generally agreed with a letter from Beth Slifer, of the Vail Local Marketing Advisory Council recommending reappointing two members of the body when their terms expire at the end of the year and leaving two spots left by Kelli McDonald and Mia Vlaar unfilled indefinitely. Diana Donovan suggested taking a new look as to whether a voluntary advisory group was the best approach in implementing a program for summer and shoulder season marketing. It was the general feeling of the Council that the board had been operating for a short period of time and felt it was too soon to evaluate it, but rather to give it time to see how effective it was. Greg Moffet suggested members of the council attend the marketing board meetings to see how active the board was. Rod Slifer suggested noticing the Council of the meeting dates. Bill Jewitt asked that another update from the Commission on Special Events be rescheduled to a later meeting. It had originally been scheduled for the Nov. 19tH meeting. As there was no further business, Greg Moffet made a motion to adjourn. Bill Jewitt seconded the motion. A vote was taken and the motion passed unanimously, 7-0, and the meeting was adjourned at 8:13 P.M. Respectfully submitted, Ludwig Kurz, Mayor ATTEST: Lorelei Donaldson, Town Clerk Minutes taken by Mary A. Caster F:mcaster/min/2002/110502 5 f2RP FT VAIL TOWN COUNCIL EVENING MEETING TUESDAY, November 19, 2002 7:00 P.M. TOV COUNCIL CHAMBERS The regular meeting of the Vail Town Council was called to order at 7:00 P.M. on Tuesday, November 19, 2002 by Mayor Kurz. MEMBERS PRESENT: MEMBERS ABSENT STAFF PRESENT: Ludwig Kurz, Mayor Diana Donovan Dick Cleveland Bill Jewitt Greg Moffet Chuck Ogilby Rod Slifer, Mayor Pro-Tem Bob McLaurin, Town Manager Matt Mire, Town Attorney The first item on the agenda was Citizen Participation. Ken Sortland, A 2-year Vail resident, addressed the Council, speaking in regard to parking "ata-boys and fix its". Sortland acknowledged the Bubble being back in place, which was a good thing and hoped a permanent location could be found. Regarding parking, Sortland stated he couldn't find a place to park to go to work. Sortland cited pressure by VRI, but felt the town needed to do something for locals to get to work. A locals' parking area was suggested. Mayor Kurz stated he also hoped we had a great season and suggested Sortland serve on the parking task force which will be meeting in January to review the parking policies. Also, Sonny Lawrence, 15 year resident and businessman, addressed the Council inquiring as to a commercial space in Lionshead that has been vacant for over a year. Lawrence was proposing opening a family arcade center and asked if the Council could help with some of the zoning regulations, stating it would take at least two months to go through the process. Russ Forrest, Community Development Director, responded the time necessary for approval was dictated by town code and it would be inappropriate to deviate from those regulations. Lawrence also suggested putting plywood down on Ford Park during the winter to allow for additional parking during the ski season. The second item on the agenda was a discussion of the Conference Center. Mayor Kurz stated that now the center had been approved by the voters, it was time to figure out when, what and how this project would be completed. Items to F:mcaster/min/2002/111902 1 be discussed included the merits of an owner's representative to help the town thru the project, preliminary time frame, review available data, look at potential schematic plans, and decide on an RFP for contractors. Discussion followed regarding design/build or bid project options. Town Manager McLaurin stated in order for the half-cent sales tax and 1.5 percent lodging tax to be effective January 1, 2003, an ordinance would need to be presented to the Council for first reading at the December 3, 2002, evening meeting. Other documents needed for December 3rd included a request for proposal (RFP) for an owner's representative, an RFP for a project developer, and a document outlining a structure and selection process for a project oversight steering committee to include two councilmembers, representatives from small and large lodges and several local citizens. It was also suggested using additional outside expertise to negotiate conveyance of the land for the conference center from Vail Resorts to the town. Another suggestion was to visit conference centers in the surrounding areas to acquire some indication of how they functioned. Diana Donovan suggested the possibility of designing one of the two 20,000 sq. ft. spaces for multi-purpose use to address the need for a gymnastics center and other indoor recreational needs. Other councilmembers were not in agreement, stating the voters had voted on a conference center and that should be the main focus of the space. Donovan also expressed frustration on the result of the election, feeling she was not totally informed on the process. The Council also discussed the results of the 4 mill levy tax increase that was defeated for capital projects and increased fire protection. councilmembers expressed their feeling that they had started too late in the year getting the word out on what the increase would be used for and how important it was to the 5- yearcapital plan. Greg Moffet, the single Councilmember not supporting the increase, stated he felt the tax had a chance of passing next year if the Council started now to educate the public on the need for the increase. Chuck Ogilby suggested moving forward in authorizing a debt service mill levy that would raise $1.2 million in 2003, another $1.3 million in 2004 and $793,000 in 2005, with a sunset provision to 2003, assuming the voters passed a mill levy increase in 2003. Town Manager McLaurin stated the town's ability to assess a mill levy equal to the debt service on 1992-A bonds for a.three year period dates back to a bond election in 1985 and does not require voter approval. Bill Jewitt felt it inappropriate to authorize a tax increase after voters have said no. Several suggestions followed including pursuing a use tax, reviewing Vail Tomorrow objectives, examining and fine-tuning town expenses, and a recommendation by Town Manager McLaurin to continue to focus on funding capital improvements in Vail Village and Lionshead to retain Vail's status in the skiing community. Paul Rondeau, Vail local, suggested the formation of a citizens' advisory group to provide options for the Council to consider. All suggestions and ideas will be discussed at the December 3rd Council meeting, along with a suggestion to include this as an agenda item on all upcoming meetings. F:mcaster/min/2002/111902 2 The third item on the agenda was Ordinance #31, Series of 2002, first reading, an ordinance amending Title 3, Chapter 6 of the Vail Town code (Commission on Special Events). Town Attorney Mire stated this ordinance was written to remove a provision for the appointment of 10non-voting honorary advisory members. The Council encouraged those members being removed to continue attending the meeting as interested parties and recommended the advisory members receive the benefit package they were entitled to as members of the board for this year. Mayor Kurz inquired as to how this ordinance .came about. Attorney Mire stated he was advised to draft the ordinance after a discussion between Mayor Kurz, Bill Jewitt and staff. Bill Jewitt moved to approve Ordinance #31 on first"reading, requesting former members be extended the benefit they were entitled to. Greg Moffet seconded the motion. A vote was taken and the motion passed unanimously, 6-0. The fourth item on the agenda was the second reading of Ordinance #30, an annual appropriation ordinance adopting a budget and financial plan and making appropriations to pay the costs, expenses, and liabilities of the Town of Vail, Colorado, for its fiscal year January 1, 2003 through December 31, 2003. Judy Camp, Finance Director, stated no changes had been made to the ordinance from first reading. Diana Donovan stated she would be voting in favor of the ordinance reluctantly, feeling the need for additional cost savings and reductions in 2003. Greg Moffet made a motion to approve Ordinance #30 on second reading. Bill Jewitt seconded the motion. A vote was taken and the motion passed unanimously, 6-0. The fifth item on the agenda was the approval of a Buy/Sell Agreement with Eagle River Water and Sanitation District. Town Attorney Mire stated the town had reached terms with the Eagle River Water District that would allow the town manager to sell the property. Greg Moffet moved to approve the buy-sell agreement, stating the document had been reviewed by the Council earlier in executive session. Bill Jewitt seconded the motion. A vote was taken and the motion passed unanimously, 6-0. The sixth item on the agenda was the Town Manager's Report. Town Manager McLaurin requested approval from the Council to enter into an intergovernmental agreement with Eagle County for animal control services. ,Diana Donovan suggested the county should provide the service at no charge to the town in exchange for the amount of tax revenues the town generated for the county. Mayor Kurz stated he felt it was more expensive for the town to provide these services. Town Manager McLaurin agreed with Mayor Kurz, stating he felt this was the appropriate way to go. Greg Moffet moved to approve the intergovernmental agreement. Bill Jewitt seconded the motion. A vote was taken and the motion passed 5-1, Donovan opposed. Mayor Kurz congratulated the town for a reduction in water use of 34.5 percent F:mcaster/min/2002/111902 3 for the period May through September 2002, compared with the same period in 2001. This also translated into a savings to the town of $14,381 over 2001. As there was no further business, Greg Moffet made a motion to adjourn. Bill Jewitt seconded the motion. A vote was taken and the motion passed unanimously, 6-0 and the meeting adjourned at 8:30 P.M. Respectfully submitted, Ludwig Kurz, Mayor ATTEST: Lorelei Donaldson, Town Clerk Minutes taken by Mary A. Caster F:mcaster/min/2002/111902 4 ORDINANCE NO. 33 SERIES OF 2002 AN ORDINANCE MAKING SUPPLEMENTAL APPROPRIATIONS TO THE TOWN OF VAIL GENERAL FUND, CAPITAL PROJECTS FUND, HEALTH INSURANCE FUNDtiAND THE REAL ESTATE TRANSFER TAX FUND OF THE 2002 BUDGET FOR THE TOWN OF VAIL, COLORADO; AND AUTHORIZING THE EXPENDITURES OF SAID APPROPRIATIONS AS SET FORTH HEREIN; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, contingencies have arisen during the fiscal year 2002 which could not. have been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance No. 30, Series of 2001, adopting the 2002 Budget and Financial Plan for the Town of Vail, Colorado; and, WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in accordance with Section 9.10(a) of the Charter of the Town of Vail; and, WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make certain supplemental appropriations and budget adjustments as set forth herein. NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO that: 1. Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town Council hereby makes the following supplemental appropriations and budget adjustments for the 2002 Budget and Financial Plan for the Town of Vail, Colorado, and authorizes the expenditure of said appropriations as follows: General Fund 379,570 Capital Projects Fund 365,000 Real Estate Transfer Tax Fund 233,339 Health Insurance Fund <73,114> Total 904,795 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. 3. The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. 4. The repeal or the repeal and reenactment of any provision of the Municipal Code of the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. ~ The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. 5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extend only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 3rd day of December, 2002, and a public hearing shall be held on this Ordinance on the 17th day of December, 2002, at 7:00 p.m. in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Ludwig Kurz, Mayor ATTEST: Lorelei Donaldson, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 17th day of December, 2002. Ludwig Kurz, Mayor ATTEST: Lorelei Donaldson, Town Clerk Proposed Supplemental Appropriations and Budget Adjustments #2 of 2002 Description Revenue Expenditure Amount Amount Increase Increase Reason Capital Projects Fund Revenue Adjustments Project Reimbursement Expenditure Adjustments Parking Equipment Facility Capital Gymnastics Facility Relocation Subtotal Capital Projects Fund Real Estate Transfer Tax Revenue Adjustments Project Riembursements Expenditure Adjustments Recreation Path Maintenance North Trail Ped Bridge Design Whitewater Park Design Fees Whitewater Park Legal & Engineering Subtotal RETT Fund 20,000 ERW&S to pay a portion of cost to relocate gymnastics facility 295,000 Parking linprovements and Equipment 30,000 Replace the boiler in Community Development building 40,000 Move to Avon temporarialy 20,000 365,000 75,000 For deer fencing from ECO 117,500 Deer fencing at Dowd Junction 42,739 Roll forward from prior year $38,556 6,100 Redesign 15,000 Additional whirling features 52,000 liicrease water flow for recreational use (maybe reimbursed) 75,000 233,339 Supp Aprop 2 of2002 1 11/27/2002 10:37 AM Proposed Supplemental Appropriations and Budget Adjustments #2 of 2002 Revenue Expenditure Amount Amount Description Increase Increase Reason General Fund Revenue Adjustments County Sales Tax Highway Users Tax Lift Tax Revenue Parking Revenue Charter Bus Keveuue , Misc. liicome Grant Revenue Fire Contract Labor Riembursement Library Grant Revenue Grant Revenue Expenditure Adjustments Property & Casualty liisurance Fire Wages & OT Charter 13us Expenses Conference Center Expenses Extra Bus Services Contributions Public Media Professional Fees Professional Fees Contribution Day Care Library Grant Expenses Wages & Benefits Bus Services Subtotal General Fund (72,951) Adjust estimate of revenue (7,358) Adjust estimate of revenue 418,200 Adjust estimate of revenue 300,000 Adjust estimate of revenue 112,000 Additional revenue collected 100,933 Special event dollars left over for NY Philharmonic 75,000. Effects of second homes in mountain communities study X9,000 Additional revenue for fighting wild fires 24,000 Grant revenue recognized in 2002 to cover expenses 36,200 To cover one-half of drug enforcement position 44,000 Renewal was more than anticipated 59,000 To send firefighters to wildland fires 61,349 Additional expenses to run charters 3,835 Coupon books & mailings related to the new taxes 10,375 Donovan shuttle and host through 12/31 8,000 VCBA to fund holiday entertaimnent 12,776 Costs for July 4th public awareness 75,000 Effects of second homes in mountain communities study 5,035 Architectural fees to explore relocating gymnastics 30,000 To subsidize cost of Town of Vail employees using day care 24,000 For various library programs ' 36,200 To cover one-half of drug enforcement position 10,000 Tli kind ADA and transit support for the 2002 BC races 1,045,024 379,570 Supp Aprop 2 of2002 2 11/27/2002 10:37 AM Proposed Supplemental Appropriations and Budget Adjustments #2 of 2002 Description Revenue Expenditure Amount Amount Increase Increase Reason Health Insurance Fund Premium Revenue Claims Expense Total All Funds (73,114) Adjust budget to estimate (73,114) Adjust budget to estimate 1,066,910 904,795 Supp Aprop 2 of 2002 3 11/27/2002 10:37 AM ORDINANCE N0.34 SERIES OF 2002 AN ORDINANCE PROVIDING FOR THE LEVY ASSESSMENT AND COLLECTION OF TOWN AD VALOREM PROPERTY TAXES DUE FOR THE 2002 TAX YEAR AND PAYABLE IN THE 2003 FISCAL YEAR. WHEREAS, it is necessary for the Town Council to provide for the levy, assessment and collection of Town ad valorem property taxes due for the 2002 year and payable in the 2003 fiscal year. NOW, THEREFORE, be it ordained by the Town Council of the Town of Vail, Colorado, that: For the purpose of defraying part of the operating and capital expenses of the Town of Vail, Colorado, during its 2003 fiscal year, the Town Council hereby levies a property tax of 4.696 mills upon each dollar of the total assessed valuation of $566,655,100 for the 2002 tax year of all taxable property within the Town, which will result in a gross tax levy of $2,661,012, calculated as follows: Base mill levy 4.690 $2,657,612 Abatement levy .006 3,400 Total mill levy 4.696 2 661 012 Said assessment shall be duly made by the County of Eagle, State of Colorado, as directed by the Colorado Revised Statutes (1973 as amended), and as otherwise required by law. 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. 3. The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. Ordinance 34, Series of 2002 4. The repeal or the repeal and reenactment of any provision of the Municipal Code of the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision,hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. 5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED AND ORDERED PUBLISHED ONCE IN FULL, this 3rd day of December, 2002. A public hearing shall be held hereon on the day of December, 2002, at the regular meeting of the Town Council of the Town of Vail, Colorado, in the Municipal Building of the Town. ATTEST: Lorelei Donaldson, Town Clerk Ludwig Kurz, Mayor READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED ATTEST: Lorelei Donaldson, Town Clerk this day of December, 2002. Ludwig Kurz, Mayor Ordinance 34, Series of 2002 2 ORDINANCE NO. 31 SERIES 2002 AN ORDINANCE AMENDING TITLE 3, CHAPTER 6 OF THE VAIL TOWN CODE, (COMMISSION ON SPECIAL EVENTS), AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, it is the Town Council's opinion that this amendment to Title 3, Chapter 6 of the Vail Town Code is necessary to avoid potential conflicts of interest and to allow the Commission on Special Events ("CSE") to more effectively administer special events in the Town of Vail. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Title 3, Chapter 6 of the Vail Town Code is hereby amended as follows: (deletions are shown in ~+~~U9") Section 3. Members -Appointments -Terms The CSE shall consist of five (5) voting members appointed by the Town Council to be designated as follows: 1 Retail; 1 Restaurant; 1 Lodging; 1 (from any of 3 categories previously stated); 1 at large. All five voting members shall be residents of the Town of Vail, own real property within the Town of Vail, own a business in the Town of Vail, or be employed within the Town of Vail. No current event promoters, producers or board members of organizations requesting funding, or their employees, may serve as voting members. The initial terms of two members of the CSE shall be for one year, and the initial term of three members shall be for two years, to be appointed in 2002. Thereafter, the council shall annually appoint CSE members to two year terms every January. Ordinance 31, Series of 2002 NOTE: All other provisions and Sections of Title 3, Chapter 6 of the Vail Town Code shall remain unchanged. Section 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 3. The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. Section 4. The amendment of any ordinance or any provision of the Municipal Code of the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. Ordinance 31, Series of 2002 INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 19th day of November, 2002 and a public hearing shall be .held on this Ordinance on the day of December, 2002, at 7:30 p.m. in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Ludwig Kurz, Mayor ATTEST: Lorelei Donaldson, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED by title only this day of December, 2002 Ludwig Kurz, Mayor ATTEST: Lorelei Donaldson, Town Clerk Ordinance 31, Series of 2002 MEMORANDUM TO: Vail Town Council FROM: Bob McLaurin, Town Manager RE: Town Manager's Report DATE: December 3, 2002 2003 TEVA MOUNTAIN GAMES C~ VAIL The Commission on Special Events (CSE) granted $75,000 cash toward the above. event scheduled in June of the upcoming year. In addition to that cash amount, the promoters of the event, Untraditional Marketing, are requesting $1,552 in-kind support from the Town of Vail. Please see the request attachment. Please provide staff with direction on this request. UPCOMING ITEMS: Work Session, December 17, 2002 VLMD Quarterly Meeting & Interviews VRD Quarterly meeting Meeting with NWCCOG Discussion of Permit Fees Evening Meeting, December 17, 2002 Ord. #32, 2" reading, conference center sales and lodging taxes Ord. #33, 2"d reading, second supplemental appropriation to 2002 Budget Ord. #34, 2"d reading, approval of Certification of the Mill Levy Appointment of 2 VLMDAC positions Presentation of Youth Award winners AIPP art contest winners 2003 TEVA MOUNTAIN GAMES (a~ VAIL TOV Request • Day # of Personal Hours needed Total Hours Need Monday 2 10:00am- 1:OOpm 3 Round-A-Bout Banners 1 1:OOpm- 2:OOpm 1 Event Flags Thursday 2 3:OOpm- 4:OOpm 1 Trash Removal 3 w/ flat bed 9:OOam- 1:OOpm 4 Equipment Transfer 5 2:00 pm- S:OOpm 3 Bleachers l w/ fork lift 4:00 pm- S:OOpm 1 Teva Truck Friday 2 3:OOpm- 4:OOpm 1 Trash Removal 1 6:OOpm- 9:OOpm 3 Fireman/EMT 1 6:OOpm- 9:OOpm 3 TOV Police Saturday 3 1:OOpm- 2:OOpm 1 Trash Removal 3 4:30pm- 6:30pm 2 Trash Removal 1 11:OOam- S:OOpm 6 Fireman/EMT 1 11:OOam- S:OOpm 6 TOV Police Sunday 5 8:OOam- 12:OOpm 4 Equipment Transfer 1 10:00am- 3:OOpm ~ 5 Fireman/EMT 1 10:00am- 3:OOpm 5 TOV Police Total Hours = 96 @ $12 per hour = $1152 Cost per sign = 10 @ $40 each = $400 Total of Request = $1552 Trash Removal ^ Set-up/pick-up all trash and recycle bins in Gore Creek Promenade area Thursday and Friday ^ Set-up/pick-up all trash and recycle bins in Gore Creek Promenade area Sat 0 3 people from 1:OOpm to 2:OOpm to remove and replace all trash bins 0 3 people from 4:30pm to 6:30 to remove all trash from the Gore Creek Promenade area Bleachers ^ Delivery and removal of bleachers for the Gore Creek Promenade area 0 5 sets of bleachers from the softball fields and rugby field will need to be transported to and removed from the Gore Creek Promenade area o Set up will be on Thursday morning and removed by Sunday Equipment Transfer ^ 3 people with flat bed truck to assist in the transportation of materials on Thursday for 4 hours ^ 1 person with fork lift to assist in getting Teva truck into position Thursday night 2003 TEVA MOUNTAIN GAMES (a~ VAIL TOV Request Continued: Si na e ^ 10 schedule of events printed on 2'x 3' plastic core Round-a-bout Banners ^ Hang Teva Mountain Games banners in the main Vail round-a-bout Fireman/EMT ^ One Fireman/EMT on the event site during all events talking place in the Village in case of accident TOV Police ^ One Town of Vail Police officer on event site during liquor permitted hours Event Flays ^ Hang 30 event flags around the Village. Locations of flags will be determined by Joe Blair and TOV Public Works Department Questions, criticisms for McCarthy New C00 tells . ~esidents he's working to turn Keystone Resort around By JANE REUTER SL~ITIIT D,\1Ll' NE\1'S KEYSTONE - Keystone esidents lambasted the esort's new chief operating fficer during a Friday night leeting of the Keystone Citi- ens League. Roger McCarthy repeatedly ssured the nearly 100 citizens t the meeting that he will ddress their concerns, which ~n the gamut from inadequate nowmaking to concerns the tea's recent capital improve- tents aren't on par with Vail :worts' other properties. "You need to understand, if vs was an oil tanker, I can't un it around in 100 yards," 4cCarthy said. "There's a uge amount for me to learn ere. I can tell you, we'll have fixed. We.will take this place, think, to where you're dream- ing. Give us half a chance. Let's work together. We'll get there." McCarthy has been ~ McCarthy Breckenridge met with the Ski Resort's Keystone Citizens chief opera- League Friday. tions officer (COO) for almost three years. Last month, Vail Resorts added Keystone to his list of responsibilities, and he is now COO of both the Vail-owned ski areas. McCarthy started his por- tion of the meeting by saying he's a straight shooter. He then suggested league members ask the three members of the local media in attendance to leave. While McCarthy said he has no problems with the media, if the press stayed, "It's going to be a different meeting," he said. ~. "What are you talking about?" asked league president John St. John: "The press stays." Another man agreed, asking if McCarthy is "a straight shooter, what difference does it make?" McCarthy let the matter drop, and then told residents his thoughts about Keystone's current condition. While Key- stone has a good track record and is the third-most visited resort in the country, it is not where Vail Resorts wants it to be, he said. "The philosophy of the com- pany is, how do we bring Key- stone back to where it should be?" he said. The work list is significant. The River Run gondola, while state-of-the-art when built, now has "a lot of hours on it," McCarthy said, and needs some maintenance. The capac- ity of the snowmaking system needs to be increased, he said. Summit House, located on top of Keystone Mountain, "really doesn't fit where business is today," McCarthy said, and Mountain House, at the base of the mountain, "is less of a pri- ority ... but needs work." But some Keystone citizens said improvements need to be made soon. Several residents said grooming so far this sea- son isn~t adequate. "When I hear guests say, 'I'm not coming back,' that's bothersome," one man said. McCarthy agreed, saying he's skied Keystone and also has some concerns about ter- rain. "My own personal sense is we're not running enough cats out there," he said. "You'll see that change. We need to improve the grooming. Snow- making ... we don't have enough capacity. We'll get it fixed by Christmas." St. John said the citizens league wants to work with McCarthy -but only to a point. "You're facing an uphill bat- tle," he said. "The place is falling down around your ears. We're here to help you do it, but not on our backs." "This is a mess," another SEE MCCARTHY, PAGE A2 MCCAUTHY: Residents concerned about surcharge change From Al woman agreed. "We think Keystone is in a turnaround situation. We have business people inhere who have done what you're doing. We're offering to help." Keystone citizen Michael Shilling urged his neighbors to give McCarthy "a little more of a chance." But decreases in night skiing hours, he said, concern him. "Even though night skiing does not fill the lift lines, I think it fills beds," he said. "I don't think people are 'ever going to ski 11.5 hours, but when they're planning their trip, they like to have that option. That is the one differentiation we have." McCarthy said he plans to watch the impact of night skiing reductions very carefully.. - ~ • "We made this decision, which was ., quantitative, he said. "The qualitative side of it, I want to get a feel for." McCarthy also said Vail Resorts won't neglect the resort's real estate. He specu- lated that Intrawest, now partnering with Vail Resorts to develop parts of Keystone, may not be involved much longer. "I think you'll see Intrawest leave," he said. "One of the things we think about is how do we move Keystone forward as Vail Resorts comes in and takes over development from Intrawest? I think that, from my standpoint, is a very exciting thing." Residents said they're also concerned about a recent increase in the Keystone Conference Center surcharge from 4.7 to 5.9 percent. The charge is assessed on resort lodging, restaurant and retail sales. The center, McCarthy said; is at once a vital part of the resort's success and a financial drain. "Conference centers don't make money; ' he said. ''As a snapshot; :they lose $500,000 to $1 million ayear -that's stan- darci. Conference is a money loser, but it fills beds and generates a business flow through those short per%ods of time when nothing goes on. It helps:keep this whee: ~Nevgertheless, local attorney Davy Helmer said, the original 4.7 percent sur charge was not intended to pay operating costs. "The 4.7 was for building only and nov they're changing it," he said. "More time than not, Keystone will say one thing which will be a lie as opposed to what's v writing. I know that because I sue Key stone regularly." Yet another citizen suggested Keyston residents again pursue the idea of incoi potation, a plan that fell to the waysid when Vail Resorts stepped in. "It's actually something we've talker about," McCarthy said. "I think we need t understand the issues before moving fog ward." Jane Reuter can be reached at (970) 668-399. ext. 229, or by a-mail ~ jreuterCa?summitdaily.com LOCAL AND REGIONAL Denver malls could soften sales in the High Country With the addition of the 1.2 million-square-foot Colorado Mills, Denver malls are providing harsh competition By JANE STEBBINS SUMMIT DAILY NEWS BRECKENRIDGE - Breck- enridge merchants will keep their doors open until at least 9 p:m. throughout the ski season to compete better with retail operators 1,00 miles away in Denver. The shopping competition has always been tough in Den- ver, where there are more square feet of mall space per capita than anywhere else in the nation. And Silverthorlie mer- chants -notably those in the factory outlet stores - lure many would-be Breckenridge shoppers to their stores, play- ing on America's ongoing love affair with the one-stop shop- ping experience and deep dis- counts outlet malls provide. But the competition just got a little stiffer with the Nov. 14 opening of the Colorado Mills factory outlet stores, 1.2 mil- lion square feet of retail and entertainment strategically located at the gateway to the mountains, near West Colfax and Interstate 70. There, shop- pers can browse the same dis- count stores available in 5ilverthorne and Dillon - withoutthe hassle of an hour's drive in sometimes inclement weather. Colorado Mills stores regu- larly stay open until 9 or 10 p.m. -and will be open later as the holidays approach. Santa will be on hand for 11 hours each day, begmning at 9 a.m. The Saturday Denver Post featured a full-page article about the "outstanding deals" available at "the Mills." Two Style Matters reporters. spent a day shopping to find the best deals, outlining the pros and cons of 20 stores and rating the best Front Range mall facilities. On opening day, .75,000 shoppers spent $4 million there. Inthe mall's firsf four days, more,: than 300,OOQ shoppers expl3red the. racks, shelves and displays available: -Those people might have spent their hard-earned dollars in Summit County. All that .makes local mer- chants' jobs even harder. Variety Cost and convenience azen't all Summit County retailers face in the competition to lure shoppers to Main Street. Retail experts at a. forum last year took a tour of Breck- enridge and later suggested local merchants change their inventory frequently, enliven their window displays and try to lure different kinds of stores to town. Breckenridge Ski Resort Chief Operations Officer Roger McCarthy said last year he was amazed by the number of, malls on the Front Range. And he can see Breckenridge's competition in the window displays, many of which depict the same items he.can get at any mall in Denver. And that -not competition from other resorts - is the biggest hurdle facing .High Country . business owners,. local merchants and town offi- cials agree. "I thought I'd seen it all, but I hadn't seen anything until I got out to those malls," McCarthy said. "And the qual- ity is so high; that's the bench- mazk. Our quality has to be equal or better than theirs. It isn't easy. Merchants have to look at who's walking by their store and ask if the stuff in the windows matches up with them." When destination skier visit numbers hit the .skids a few years ago and other resorts began a ski pass price-slashing war, Vail Resorts officials introduced the Buddy Pass. It has helped hold up the bottom line in a time when skier visit numbers are flat. With it comes a price, town officials agree... Ski area and town officials. believe Front Range skiers often brown-bag their lunches and thus don't purchase meals on-mountain. These same peo- ple aren't venturing into town after a day on the slopes to buy T-shirts and mementos - like- ly because they can purchase similar items at .home. And that lack of purchases are showing up in town retail sales tax revenues, which have been down for months. Keen competition in the realm of ski lift tickets has kept the Buddy. Pass alive and well, and town and resort officials have .worked together to encourage Front Range skiers to avoid traffic and stay a little . longer -preferably with their wallets open in retail shops. "We're not going to dis- courage the Front Range skier -although people would like . us . to," Breckenridge Mayor Sam- _ Mamula said last year: "We don't-know that market well enough. And we don't want to give the Buddy Pass up. 'There are too many impli- cations. We're not certain we know what those implications are, but we are certain there would be too many implica- tions. We have.to be cazeful we don't throw the baby out with . the bath water." . Additionally, .many : late- night shoppers _ have com- plained that the streets of Breckenridge are empty after about 7 p:m., primarily because: few shops are open past theidinner hour. To keep the:streets lively.- and cash registers ringing• - merchants will stay openlater. Breckenridge Resort Chamber officials will advertise that in their national and Front Range campaigns and, with any luck, fill the streets again with peo- . ple who. opted to shop in quaint High Country shops and not at an impersonal mega-mall. . Jane Stebbins can be reached at ..668-3998 ext. 228. or jstebbins®summitdaily.com. New Year's Eve Public Safety Planning Because of the success of the Special Events District and curfew over the last three holidays (4th of July 2001, 2002 and New Years Eve 2001), Chief Dwight Henninger is recommending we continue these public safety programs over New Year's Eve. Additionally, the Chief anticipates hiring approximately 40 outside agency officers to assist the Vail officers. (This is a reduction from a high of 90 additional officers who were hired for the first two holidays.) These additional officers are needed to staff the checkpoints and to maintain a presence in the Village and the rest of the town. We again plan to institute a phased approach in assigning officers to the Village. This means fewer officers will be visible during the early evening hours with an increasing presence as the night progresses. New this time, will be experimenting with the use of civilian volunteers to assist with ID checks at the various checkpoints. If successful, we may be able to further reduce the number of outside officers who are hired at these events in the future. Chief Henninger feels that we have turned the corner on these events and are restoring Vail's reputation as not only a fun, but also a safe place to be on these holidays. To maintain this sense of safety and friendliness, we will maintain the special event district and curfew programs to continue deterring underage drinking and "hanging out." During the July 4th celebration, we used a total of 64 officers, 20 from the Vail Police Department and 44 from other police agencies. In addition, assistance was provided by Vail Fire, Public Works, Vail Transit, Colorado West Mental Health, Eagle County Ambulance District, and VPD volunteers. There were 20 arrests. Costs of providing police and fire coverage for the past three holidays were as follows: Police Fire July 4t", 2001 $84,278 $7926 New Year's Eve 2001 $63,612 $6179 July 4t", 2002 $53,492 $8343 The public awareness campaign costs for these holiday special events have been reduced significantly from the first event: July 4th, 2001 - $50,000 New Year's Eve 2001 - $2,753 July 4th, 2002 - $12,900 It is anticipated that the public awareness campaign for this New Year's Eve will be approximately $2,800. MEMORANDUM TO: Vail Town Council FROM: Judy Camp Finance Director DATE: December 3, 2002 RE: VLMD Budget Information I am attaching 2003 budget information for the Vail Local Marketing District. This will be an agenda item for your meeting on December 17 when we will ask for approval of the adopting resolution. We are distributing the information now to give you ample opportunity for review since the resolution needs to be adopted by year-end and you have just one meeting remaining. Kelly Layton has developed the line item budget consistent with the current proposed marketing plan for VLMD. She has alerted us that there may be some line item changes following the Advisory Council meeting on December 16`"~ These changes will be between accounts only and will not affect the total spending request. If you have any questions regarding the marketing plan and/or the line items budgeted, please fee free to call Kelly directly at 477-4017. MEMORANDUM TO: Vail Town Council FROM: Judy Camp Finance Director DATE: December 3, 2002 RE: VLMD Budget Message The 2003 Vail Local Marketing District (VLMD) budget is prepared on a cash basis. The proposed revenue budget is $1.7 million and the proposed expenditure budget $1.9 million. The resulting $200,000 deficit will reduce fund balance in an amount equal to the projected surplus for 2002. The 2002 surplus is a result of adopting a reduced internal spending plan in response to revenue uncertainties following 9/11. Although revenue actually came in about $300,000 higher than the reduced plan, only $100,000 of that amount could be spent effectively in the current year. The fund balance at the end of 2003 is projected at $414,742, including the capital reserve of $317,000 provided by the Town of Vail. Primary revenue for the VLMD is a 1.4% tax levied on lodging revenues within the Town of Vail. Lodging tax receipts are budgeted at $1,550,000 for 2003. This is a reduction for $140,000 or 8.3% from the original 2002 budget and an increase of $75,000 or 5.1% over the current year projection. Additional revenue of $150,000 is budgeted in 2003 for the Town of Vail's contribution to VLMD. This is a reduction of $150,000 from the 2002 budget. Funds received by the VLMD are used to market the shoulder and summer seasons within the Town of Vail. 2003 expenditures of $1.9 million represent a reduction of $115,000 or 5.7% from the original 2002 budget and an increase of $313,000 or 19.7% from the current projection for 2002. $200,000 of the increase from the 2002 projection is a carryover of the 2002 surplus as described above. Vail Local Mark®ting District 2003 Budget Proposal 2001 2002 YTD 2002 2002 2003 Actual Actualll/18 Budget Projection Budget Income Lodging Tax 1,537,812 1,051,125 1,690,000 1,475,000 1,550,000 Town of Vail Contribution 60,190 289,088 310,000 300,000 150,000 Other Income - 15,000 9,296 Interest Income 7,987 4,557 Totallncome 1,605,990 1,344,770 2,015,000 1,784,296 1,700,000 Expense Destination Print Advertising (includes Production) 274,690 98,474 278,000 96,557 314,150 Online Advertising/ Web Marketing 79,372 27,722 56,700 5,000 30,000 E-Mail Advertising 4,158 12,700 13,200 26,350 Direct Mail Advertising 33,651 38,000 33,651 - Cross Sell (includes TVB and video) 90,672 43,395 69,500 .43,312 30,000 Data Base Management 32,764 56,000 51,092 30,000 StreteglcAiliance/Partnerehlps 11,500 10,000 11,500 45,000 Cultural Alliance - 60,000 Co-op - 25,000 Event Marketing - 50,000 Total Destination 444,734 251,664 520,900 254,312 610,500 Groups and Meetings Print Advertising (Includes Production) 137,391 133,122 148,000 136,985 100,000 Online Advertising/ Web Marketing 36,402 1,350 32,500 1,500 12,000 Travelffradeshows 89,830 94,433 112,000 128,925 130,000 Memberships 7,234 8,894. 10,000 4,785 13,000 Direct Mall 11,939 33 - - Collaterel 25,142 2,980 20,000 2,980 - Telemarketing 32,756 - 15,000 10,000 Database/Postcard Program 22,865 15,369 30,000 18,758 30,000 Tradeshow Booths 575 3,610 - - Familiarization Trips 32,362 18,696 25,000 34,050 50,000 Strategic Alliance - 759 5,000 - Total Groups and Meetings 396,494 279,246 397,500 327,983 345,000 F:\FINANCE\VLMD\VImd03 1 12/3/02 Front Range Event Marketing (Radio, TV, 8i production) Collateral (Lure piece/media kit) Merchandising Packaging Promotions Newcomers' Event Drive Market Media ('03 ADV Inc prod) Strategic Alliances E-Mali Marketing Data Base Mgmt/Brochure/Direct Mail Co-op (databs40/conventiona180) Web Site Total Front Range Vail Local Marketing District 2003 Budget Proposal 2001 2002 YTD 2002 2002 2003 Actual Actualll/18 Budget Projection Budget 318,402 134,826 225,000 138,014 25,000 - - - - 50,000 - - - - 12,500 - - - 2,500 3,782 23,563 10,000 - 20,000 - 69,507 - 69,507 150,000 - 200 5,000 27,700 - - 8,407 10,000 6,466 - 16,395 24,423 54,000 23,900 41,500 - - - 25,000 1,237 - - - 339,817 260,926 324,000 265,587 306,500 Adm(nlstratlon Fulfillment Photography Research Insurance Contingency Public/AAedia Relations Hard Costs, FAMS, Travel, Events, VNR Miscellaneous Stakeholders Relations Professional Fees Legal and Accounting Advertising Agency Fee Marketing Coordination Public Relations Web Site Insurance Strategic Advisory/Planning Professional Fees -Other Total Administration Total Expense Surplus (Deficit) Beginning Fund Balance Capital Contribution from Town of Vail Ending Fund Balance 33,127 22,001 30,000 23,510 30,000 16,000 13,900 25,000 15,000 15,000 48,711 102,121 100,000 57,882 80,000 - 1,762 - 3,500 2,000 - 173,678 - 166,335 100,000 111,666 53,999 112,000 77,041 28,000 2,233 2,031 2,213 - - - 5,000 18, 903 19, 983 15, 000 14, 750 15, 000 228,000 90,000 228,000 101,250 70,000 - - 145,000 103,250 105,000 110,334 83,333 110,000 100,000 85,000 3,502 - 4,100 24,156 25,000 3,500 - - - 50,000 78,000 107,647 65,890 - - 680,124 628,698 772,600 738,887 638,000 1,861,169 1,420,535 2,015,000 1,586,769 1,900,000 (255,179) (75,765) - 197,527 (200,000) 355,394 417,215 417,215 417,215 614,742 317,000 417,215 341,450 417,215 814,742 414,742 F:\FINANCE\VLMD\VImd03 2 12/3/02