HomeMy WebLinkAbout2002-12-03 Support Documentation Town Council Evening SessionAGENDA
TOWN COUNCIL
EVENING MEETING
TUESDAY, December 3, 2002
.7:00 P.M.
TOV COUNCIL CHAMBERS
NOTE: Times of items are approximate, subject to change, and cannot be
relied upon to determine at what time Council will consider an item.
1. ITEM/TOPIC: Citizen Participation. (5 min.)
2 . ITEM/TOPIC: Consent Agenda
Approval of November 5 and 19, 2002 meeting minutes.
(5 min.)
3.
Russ Forrest ITEM/TOPIC: RFP's for Conference Center (30 min.)
Bob McLaurin - Selection of developer/construction manager
Greg Hall - Owner's Representative
4.
Matt Mire ITEM/TOPIC: Ordinance 32, An Ordinance Adopting a Public
Accommodation Tax; Providing Amendments to the Town's
Sales Tax Code; and Setting Forth Details in Regard Thereto.
(30 min.)
ACTION REQUESTED OF COUNCIL: Approve/ Approve with
conditions.
BACKGROUND RATIONALE: On November 5, 2002 the voters
of the Town approved the levy of a lodging tax of 1.5% and an
increase in the Town sales Tax rate from 4% to 4.5% in order to
finance a conference center. This ordinance implements that
mandate.
STAFF RECOMMENDATION: Approve/ Approve with conditions
- Conference Center Next Steps
5.
Judy Camp ITEM/TOPIC: Ordinance #33, Series of 2002, first reading,
second supplemental appropriation to the 2002 Budget.
(5 min.)
ACTION REQUESTED BY COUNCIL: Approve first reading
of Ordinance #33.
BACKGROUND RATIONALE: Certain events have
occurred in 2002 subsequent to the adoption of the 2003
budget which require budget adjustments and approval of
appropriations by Council.
STAFF RECOMMENDATION: Approve first reading of
F: mcaster/agenda/tcmeet/2002/111902
Ordinance #33.
6.
Judy Camp ITEM/TOPIC: Ordinance #34, Series of 2002, first reading,
an ordinance providing for the levy assessment and
collection of town ad valorem property taxes due for the
2002 tax year and payable in the 2003 fiscal year. (5 min.)
ACTION REQUESTED OF COUNCIL: Approve first reading
of Ordinance #34.
BACKGROUND RATIONALE: Mill levy assessments must
be certified to the County for collection annually; this
ordinance authorizes certification.
STAFF RECOMMENDATION: Approve first reading of
Ordinance #34.
7.
Matt Mire ITEM/TOPIC: ORDINANCE #31, SERIES OF 2002,
SECOND READING, AN ORDINANCE AMENDING TITLE
CHAPTER 6 OF THE VAIL TOWN CODE, (COMMISSION
ON SPECIAL EVENTS), AND SETTING FORTH DETAILS
IN REGARD THERETO. (15 min.)
ACTION REQUESTED OF COUNCIL: Approve/Approve
with modifications/Deny.
BACKGROUND RATIONALE: Requested by Council
STAFF RECOMMENDATION: Approve
8: Town Manager's Report. (5 min.)
9. Adjournment. (8:40 P.M.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BE ON TUESDAY, DECEMBER 17, 2002, BEGINNING AT 2:00 P.M. IN THE
TOV COUNCIL CHAMBERS.
THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING
WILL BE ON TUESDAY, DECEMBER 17, 2002, BEGINNING AT 7:00 P.M_. IN TOV
COUNCIL CHAMBERS
Sign language interpretation available upon request with 24-hour notification. Please
call 479-2332 voice or 479-2356 TDD for information.
F: mcaster/agenda/tcmeet/2002/111902
DR/LFT
TOWN COUNCIL
EVENING MEETING
TUESDAY, November 5, 2002
7:00 P.M.
TOV COUNCIL CHAMBERS
The regular meeting of the Vail Town Council was called to order on Election Tuesday at
7:00 P.M. in the Vail Council Chambers.
MEMBERS PRESENT: Ludwig Kurz, Mayor
Rod Slifer, Mayor Pro-Tem
Dick Cleveland
Diana Donovan
Bill Jewitt
Greg Moffet
Chuck Ogilby
STAFF MEMBERS PRESENT: Bob McLaurin, Town Manager
Pam Brandmeyer, Asst. Town Mgr.
Matt Mire, Town Attorney
The first item on the agenda was Citizen Participation. Mayor Kurz expressed his hope
that most citizens participated in voting at today's election.
Nino Licciardi, chairman of the Vail Recreation District, spoke to the Council regarding
the temporary moving of the gymnastics program down valley and then to a permanent
site in Vail. Chuck Ogilby advised Licciardi the town was currently in negotiations with
the water district to finalize a permanent agreement, allowing the gymnastics program to
return to Vail on a permanent basis. Diana Donovan suggested scheduling a meeting to
discuss this issue in more detail. Matt Mire advised the Council they would be hearing
the second reading of the ordinance to approve the sale of the Old Town Shops.
Licciardi also advised the Council of a proposal to upgrade the Vail. Golf Course by
raising money by selling 25 lifetime golf passes for $20,000 each, resulting in a '/2 million
dollars towards the upgrade, estimated at more than $1 million.
Chuck Ogilby, speaking as a Vail resident, advised the Council as of November 4, there
were 27 inches of snow at Mid-Vail and 32 inches at the top of the mountain. Rick
Sackbauer, a member of the Eagle River Water and Sanitation District, echoed what
Nino presented, stating he had a daughter who went through the gymnastics program
and urged the Council for the good of the kids to keep the program alive and bring the
program back to the VRD as soon as possible.
The second item on the agenda was the presentation of Youth Award Winners from
Battle Mountain High ,School and Vail Mountain School and recognize last year's
winners. Sybill Navas, Vail Valley Exchange member and former Vail Councilmember,
addressed the Council, stating the committee was not prepared to announce recipients
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at the present time, and acknowledged the committee's administrator -Lisa Cotter, and
two seniors from Battle Mountain High School and Vail Mountain School, who served as
Vail Ambassadors to Australia. Ariel Pierce and Caitlin Wall, last year's Ambassadors,
thanked the Council for the opportunity to participate in the program and gave a short
report of their time in Australia. Mayor Kurz thanked the girls for representing Vail.
Sybill then polled the Council with the idea of having a third student included from Eagle
County. The Council gave a thumbs up to the suggestion. Rick Sackbauer addressed
the Council regarding the installation of sister city flags in the round-about, similar to the
flags in Beaver Creek. Discussion was held regarding reactivating relationships with the
Mt. Buller region and St. Moritz, Switzerland, as well as organizing afact-finding trip to
St. Moritz by a community delegation, similar to a trip taken several years ago. Navas
stated she would be back in a couple of weeks to announce this year's award winners.
The third item on the agenda was the Consent Agenda. Greg Moffet moved to approve
the October 1st and 15th meeting minutes. Rod Slifer seconded the motion. A vote was
taken and the motion passed unanimously, 7-0.
The fourth item on the agenda was Resolution #17, Series of 2002, "Try Transit
Week." Greg Moffet moved to approve the resolution. Bill Jewitt seconded the
motion. A vote was taken and the motion passed unanimously, 7-0.
The fifth item on the agenda was the appeal of the Design Review Board's
(DRB) decision regarding the Williamson residence at 344 Beaver Dam Road.
Town Planner Matt Gennett presented an appeal of the DRB's approval with
conditions of DRB02-0325, a proposal to remove two spruce trees at a single
family home, located at 344 Beaver Dam Road/Lot 10, Block 2, Vail Village 3rd
Filing. The applicant stated that the trees appeared to be in danger of falling
onto the driveway and street. The DRB did a final review of the proposed tree
removal on October 2, 2002. The one condition imposed- by the DRB required
that that the trees to be removed be replaced by two trees of at least 12' in
height, and one of 15' in height. Gennett stated the Department of Community
Development recommended the Town Council uphold the DRB's decision
pursuant to the above-listed findings. Mayor Kurz stated for the record the
Council had taken a site visit to the property earlier in the afternoon. James Fitz,
representing the applicant, stated the trees that fell approximately 4-5 years ago
showed evidence of termites in the trees. Diana Donovan stated that during the
site visit she observed other trees that appeared to be leaning more than the
trees in question. Dick Cleveland noted that the standards and conditions for
removal of the original trees had not been met since no evidence had been
presented that documented the trees were diseased and went. on to make a
motion to uphold the DRB's decision. Greg Moffet seconded the motion.
Cleveland clarified his motion to not approve the removal of the trees. Moffet
amended his second. A vote was taken and the motion passed unanimously,
7-0.
The sixth item on the agenda was the first reading- of Ordinance #30, first
reading, approving the 2003 Budget. Town Manager McLaurin stated the budget
had been reviewed by the Council over the past 2 months. Mayor Kurz stated
F:mcaster/min/2002/110502 2
the ordinance and backup documentation had been reviewed by the Council at
the work session earlier in the day. Dick Cleveland moved to approve Ordinance
#30 on first reading. Bill Jewitt seconded the motion. A vote was taken and the
motion passed unanimously, 7-0.
The seventh item on the agenda was the second Reading of Ordinance No. 28,
Series of 2002, an ordinance amending Section 12-8B-3 (Conditional Uses), Vail
Town Code, to allow for "seasonal use or structure" as a conditional use in the
Outdoor Recreation zone district; text amendments to Section 12-2-2
(Definitions), Vail- Town Code, to amend the definitions of "seasonal use or
structure," "recreation structure," and "recreational amenity," Community
Development Director Russ Forrest stated the Vail Junior Hockey Association
and the Vail Recreation District were requesting to amend the Vail Town Code.
Amendments to the Vail Town Code are permitted pursuant to Section 12-3-7,
Vail Town Code. These proposed text amendments are intended to facilitate the
construction of a seasonal ice rink at the Vail Golf Course driving range site.
Russ Forrest stated there were no changes to the ordinance from first reading
and the Community Development Department recommended that the Town
Council approve Ordinance No. 28, Series of 2002, on second reading.
Greg Moffet moved to approve approve .Ordinance #28 on second reading,
subject to findings on pages 9-11 in the staff memo. Chuck Ogilby seconded the
motion. Art Abplanalp, representing Vail Golf Course Townhomes, requested
the Council consider amendments to the proposal. Abplanalp voiced some
concern over parking issues and asked the ordinance be modified to read that
the temporary solution be limited to 3 years. Dick Cleveland stated for the record,
that the staff and the Council have reviewed these issues and did not feel it
appropriate to include in the ordinance at this time. A vote was taken on the
ordinance and the motion passed unanimously, 7-0.
The eighth item on the agenda was Ordinance No. 29, Series of 2002, second
reading amending Section 12-8B-3 (Conditional Uses), Vail Town Code, to allow
for "public utility and public service uses" as a conditional use in the Outdoor
Recreation zone district. Russell Forrest stated the Public Service Company of
Colorado is requesting ,to amend the Vail Town Code. Amendments to the Vail
Town Code are permitted pursuant to Section 12-3-7, Vail Town Code. The
proposed amendments include a text amendment to Section 12-8B-3
(Conditional Uses), Vail Town Code, to allow for public utility and public service
uses" as a conditional use in the Outdoor Recreation zone district and setting
forth details in regards thereto. This proposed text amendment is intended to
facilitate the construction of a natural gas regulator station at the Vail Golf
Course.
Rod Slifer recused himself from the discussion, stating he had a conflict of
interest with the issue at hand. Russ Forrest stated the applicant was Public
Service Company. Greg Moffet moved to approve Ordinance #29 on second
reading, referencing the 3 stipulations in ordinance. Dick Cleveland seconded
F:mcaster/min/2002/110502 3
the motion. Diana Donovan inquired as to why the definitions of "solid waste"
and "recycling" were included in the definition. Greg Moffet amended his motion
to include striking the words "solid waste and recycling" from the definition. Dick
Cleveland amended his second. A vote was taken and the motion passed 6-0,
Slifer abstaining.
The ninth item on the agenda was Ordinance #26, Series of 2002, second
reading, an ordinance authorizing the conveyance of fee title to real property in
the Town of Vail commonly known as the Old town Shops and legally described
as part of Tract C, Vail Village Second Filing. Town Attorney Mire advised the
Council the town charter requires any conveyance of property was contingent
upon approval of a purchase and sales agreement, which the Council should
have by their next meeting. Dick Cleveland moved to approve Ordinance #26 on
second reading. Greg Moffet seconded the motion and the motion passed
unanimously, 7-0.
The tenth item on the agenda was the Town Manager's Report. Town Manager
McLaurin stated several items on the Town Manager's Report needed a
response from the Council. The first item was the 02-03 parking plan in
reference to the Vail Recreation District programmed events. Assistant Town
Manager Pam Brandmeyer reminded the Council a list was attached to the
memo, indicating which groups had requested parking vouchers. Bill Jewitt
expressed his concern about the age of adults getting free parking. Brandmeyer
advised the Council the staff was there to take direction from Council and the list
could be modified. Greg Moffet suggested including high school students on the
voucher program. Council agreed to approve a 90-minute free parking voucher
proram in the Lionshead structure for the Skating Club of Vail, Vail Junior
Hockey, Parent-Tot-Learn to Skate and Learn to Skate programs. Town
Manager McLaurin was directed to explore free parking options for members of
the high school ski teams. Council agreed to waive parking fees for the Vail
Valley Medical Center Volunteer Corps annual event. A show of hands indicated
the Council would approve the request. Diana Donovan inquired if a formal
application had been submitted. It was agreed by the Council that a formal
application request be submitted to the Council.
The Council approved Vail Valley Foundation's request for the town to provide
$2,500 worth of in-kind parking for a snowboarding event January 15-18, 2003 at
Birds of Prey in Beaver Creek. Town Manager McLaurin stated a second
request for $2,500 in in-kind parking for the American Ski Classic on March 19-
23, 2003 was currently under review. Donovan suggested the foundation
encourage carpooling at these events.
Vail Child Care Center's request to retain $5,000 of unexpended Town of Vail
funds in exchange for the town's annual founding partnership rate be
permanently kept at $10,000 per space per year was approved. Greg Moffet
stated it was gratifying to see the Council had created something as successful
F:mcaster/min/2002/110502 4
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as this facility.
Council generally agreed with a letter from Beth Slifer, of the Vail Local Marketing
Advisory Council recommending reappointing two members of the body when
their terms expire at the end of the year and leaving two spots left by Kelli
McDonald and Mia Vlaar unfilled indefinitely. Diana Donovan suggested taking a
new look as to whether a voluntary advisory group was the best approach in
implementing a program for summer and shoulder season marketing. It was the
general feeling of the Council that the board had been operating for a short
period of time and felt it was too soon to evaluate it, but rather to give it time to
see how effective it was. Greg Moffet suggested members of the council attend
the marketing board meetings to see how active the board was. Rod Slifer
suggested noticing the Council of the meeting dates.
Bill Jewitt asked that another update from the Commission on Special Events be
rescheduled to a later meeting. It had originally been scheduled for the Nov. 19tH
meeting.
As there was no further business, Greg Moffet made a motion to adjourn. Bill
Jewitt seconded the motion. A vote was taken and the motion passed
unanimously, 7-0, and the meeting was adjourned at 8:13 P.M.
Respectfully submitted,
Ludwig Kurz, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
Minutes taken by Mary A. Caster
F:mcaster/min/2002/110502 5
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VAIL TOWN COUNCIL
EVENING MEETING
TUESDAY, November 19, 2002
7:00 P.M.
TOV COUNCIL CHAMBERS
The regular meeting of the Vail Town Council was called to order at 7:00 P.M. on
Tuesday, November 19, 2002 by Mayor Kurz.
MEMBERS PRESENT:
MEMBERS ABSENT
STAFF PRESENT:
Ludwig Kurz, Mayor
Diana Donovan
Dick Cleveland
Bill Jewitt
Greg Moffet
Chuck Ogilby
Rod Slifer, Mayor Pro-Tem
Bob McLaurin, Town Manager
Matt Mire, Town Attorney
The first item on the agenda was Citizen Participation.
Ken Sortland, A 2-year Vail resident, addressed the Council, speaking in regard
to parking "ata-boys and fix its". Sortland acknowledged the Bubble being back
in place, which was a good thing and hoped a permanent location could be
found. Regarding parking, Sortland stated he couldn't find a place to park to go
to work. Sortland cited pressure by VRI, but felt the town needed to do
something for locals to get to work. A locals' parking area was suggested.
Mayor Kurz stated he also hoped we had a great season and suggested Sortland
serve on the parking task force which will be meeting in January to review the
parking policies.
Also, Sonny Lawrence, 15 year resident and businessman, addressed the
Council inquiring as to a commercial space in Lionshead that has been vacant for
over a year. Lawrence was proposing opening a family arcade center and asked
if the Council could help with some of the zoning regulations, stating it would take
at least two months to go through the process. Russ Forrest, Community
Development Director, responded the time necessary for approval was dictated
by town code and it would be inappropriate to deviate from those regulations.
Lawrence also suggested putting plywood down on Ford Park during the winter
to allow for additional parking during the ski season.
The second item on the agenda was a discussion of the Conference Center.
Mayor Kurz stated that now the center had been approved by the voters, it was
time to figure out when, what and how this project would be completed. Items to
F:mcaster/min/2002/111902 1
be discussed included the merits of an owner's representative to help the town
thru the project, preliminary time frame, review available data, look at potential
schematic plans, and decide on an RFP for contractors. Discussion followed
regarding design/build or bid project options. Town Manager McLaurin stated in
order for the half-cent sales tax and 1.5 percent lodging tax to be effective
January 1, 2003, an ordinance would need to be presented to the Council for first
reading at the December 3, 2002, evening meeting. Other documents needed
for December 3rd included a request for proposal (RFP) for an owner's
representative, an RFP for a project developer, and a document outlining a
structure and selection process for a project oversight steering committee to
include two councilmembers, representatives from small and large lodges and
several local citizens. It was also suggested using additional outside expertise to
negotiate conveyance of the land for the conference center from Vail Resorts to
the town. Another suggestion was to visit conference centers in the surrounding
areas to acquire some indication of how they functioned. Diana Donovan
suggested the possibility of designing one of the two 20,000 sq. ft. spaces for
multi-purpose use to address the need for a gymnastics center and other indoor
recreational needs. Other councilmembers were not in agreement, stating the
voters had voted on a conference center and that should be the main focus of the
space. Donovan also expressed frustration on the result of the election, feeling
she was not totally informed on the process.
The Council also discussed the results of the 4 mill levy tax increase that was
defeated for capital projects and increased fire protection. councilmembers
expressed their feeling that they had started too late in the year getting the word
out on what the increase would be used for and how important it was to the 5-
yearcapital plan. Greg Moffet, the single Councilmember not supporting the
increase, stated he felt the tax had a chance of passing next year if the Council
started now to educate the public on the need for the increase. Chuck Ogilby
suggested moving forward in authorizing a debt service mill levy that would raise
$1.2 million in 2003, another $1.3 million in 2004 and $793,000 in 2005, with a
sunset provision to 2003, assuming the voters passed a mill levy increase in
2003. Town Manager McLaurin stated the town's ability to assess a mill levy
equal to the debt service on 1992-A bonds for a.three year period dates back to a
bond election in 1985 and does not require voter approval. Bill Jewitt felt it
inappropriate to authorize a tax increase after voters have said no. Several
suggestions followed including pursuing a use tax, reviewing Vail Tomorrow
objectives, examining and fine-tuning town expenses, and a recommendation by
Town Manager McLaurin to continue to focus on funding capital improvements in
Vail Village and Lionshead to retain Vail's status in the skiing community. Paul
Rondeau, Vail local, suggested the formation of a citizens' advisory group to
provide options for the Council to consider. All suggestions and ideas will be
discussed at the December 3rd Council meeting, along with a suggestion to
include this as an agenda item on all upcoming meetings.
F:mcaster/min/2002/111902 2
The third item on the agenda was Ordinance #31, Series of 2002, first reading,
an ordinance amending Title 3, Chapter 6 of the Vail Town code (Commission on
Special Events). Town Attorney Mire stated this ordinance was written to remove
a provision for the appointment of 10non-voting honorary advisory members.
The Council encouraged those members being removed to continue attending
the meeting as interested parties and recommended the advisory members
receive the benefit package they were entitled to as members of the board for
this year. Mayor Kurz inquired as to how this ordinance .came about. Attorney
Mire stated he was advised to draft the ordinance after a discussion between
Mayor Kurz, Bill Jewitt and staff. Bill Jewitt moved to approve Ordinance #31 on
first"reading, requesting former members be extended the benefit they were
entitled to. Greg Moffet seconded the motion. A vote was taken and the motion
passed unanimously, 6-0.
The fourth item on the agenda was the second reading of Ordinance #30, an
annual appropriation ordinance adopting a budget and financial plan and making
appropriations to pay the costs, expenses, and liabilities of the Town of Vail,
Colorado, for its fiscal year January 1, 2003 through December 31, 2003. Judy
Camp, Finance Director, stated no changes had been made to the ordinance
from first reading. Diana Donovan stated she would be voting in favor of the
ordinance reluctantly, feeling the need for additional cost savings and reductions
in 2003. Greg Moffet made a motion to approve Ordinance #30 on second
reading. Bill Jewitt seconded the motion. A vote was taken and the motion
passed unanimously, 6-0.
The fifth item on the agenda was the approval of a Buy/Sell Agreement with
Eagle River Water and Sanitation District. Town Attorney Mire stated the town
had reached terms with the Eagle River Water District that would allow the town
manager to sell the property. Greg Moffet moved to approve the buy-sell
agreement, stating the document had been reviewed by the Council earlier in
executive session. Bill Jewitt seconded the motion. A vote was taken and the
motion passed unanimously, 6-0.
The sixth item on the agenda was the Town Manager's Report. Town Manager
McLaurin requested approval from the Council to enter into an intergovernmental
agreement with Eagle County for animal control services. ,Diana Donovan
suggested the county should provide the service at no charge to the town in
exchange for the amount of tax revenues the town generated for the county.
Mayor Kurz stated he felt it was more expensive for the town to provide these
services. Town Manager McLaurin agreed with Mayor Kurz, stating he felt this
was the appropriate way to go. Greg Moffet moved to approve the
intergovernmental agreement. Bill Jewitt seconded the motion. A vote was
taken and the motion passed 5-1, Donovan opposed.
Mayor Kurz congratulated the town for a reduction in water use of 34.5 percent
F:mcaster/min/2002/111902 3
for the period May through September 2002, compared with the same period in
2001. This also translated into a savings to the town of $14,381 over 2001.
As there was no further business, Greg Moffet made a motion to adjourn. Bill
Jewitt seconded the motion. A vote was taken and the motion passed
unanimously, 6-0 and the meeting adjourned at 8:30 P.M.
Respectfully submitted,
Ludwig Kurz, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
Minutes taken by Mary A. Caster
F:mcaster/min/2002/111902 4
ORDINANCE NO. 33
SERIES OF 2002
AN ORDINANCE MAKING SUPPLEMENTAL APPROPRIATIONS TO THE TOWN OF
VAIL GENERAL FUND, CAPITAL PROJECTS FUND, HEALTH INSURANCE FUNDtiAND
THE REAL ESTATE TRANSFER TAX FUND OF THE 2002 BUDGET FOR THE TOWN
OF VAIL, COLORADO; AND AUTHORIZING THE EXPENDITURES OF SAID
APPROPRIATIONS AS SET FORTH HEREIN; AND SETTING FORTH DETAILS IN
REGARD THERETO.
WHEREAS, contingencies have arisen during the fiscal year 2002 which could not.
have been reasonably foreseen or anticipated by the Town Council at the time it enacted
Ordinance No. 30, Series of 2001, adopting the 2002 Budget and Financial Plan for the
Town of Vail, Colorado; and,
WHEREAS, the Town Manager has certified to the Town Council that sufficient
funds are available to discharge the appropriations referred to herein, not otherwise
reflected in the Budget, in accordance with Section 9.10(a) of the Charter of the Town of
Vail; and,
WHEREAS, in order to accomplish the foregoing, the Town Council finds that it
should make certain supplemental appropriations and budget adjustments as set forth
herein.
NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN
OF VAIL, COLORADO that:
1. Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the
Town Council hereby makes the following supplemental appropriations and budget
adjustments for the 2002 Budget and Financial Plan for the Town of Vail, Colorado, and
authorizes the expenditure of said appropriations as follows:
General Fund 379,570
Capital Projects Fund 365,000
Real Estate Transfer Tax Fund 233,339
Health Insurance Fund <73,114>
Total 904,795
2. If any part, section, subsection, sentence, clause or phrase of this ordinance
is for any
reason held to be invalid, such decision shall not affect the validity of the remaining
portions of this ordinance; and the Town Council hereby declares it would have passed this
ordinance, and each part, section, subsection, sentence, clause or phrase thereof,
regardless of the fact that any one or more parts, sections, subsections, sentences,
clauses or phrases be declared invalid.
3. The Town Council hereby finds, determines, and declares that this ordinance
is necessary and proper for the health, safety, and welfare of the Town of Vail and the
inhabitants thereof.
4. The repeal or the repeal and reenactment of any provision of the Municipal
Code of the Town of Vail as provided in this ordinance shall not affect any right which has
accrued, any duty imposed, any violation that occurred prior to the effective date hereof,
any prosecution commenced, nor any other action or proceedings as commenced under or
by virtue of the provision repealed or repealed and reenacted. ~ The repeal of any provision
hereby shall not revive any provision or any ordinance previously repealed or superseded
unless expressly stated herein.
5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent
herewith are repealed to the extend only of such inconsistency. This repealer shall not be
construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore
repealed.
INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL
ON FIRST READING this 3rd day of December, 2002, and a public hearing shall be held
on this Ordinance on the 17th day of December, 2002, at 7:00 p.m. in the Council
Chambers of the Vail Municipal Building, Vail, Colorado.
Ludwig Kurz, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED
this 17th day of December, 2002.
Ludwig Kurz, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
Proposed Supplemental Appropriations and Budget Adjustments #2 of 2002
Description
Revenue Expenditure
Amount Amount
Increase Increase
Reason
Capital Projects Fund
Revenue Adjustments
Project Reimbursement
Expenditure Adjustments
Parking Equipment
Facility Capital
Gymnastics Facility Relocation
Subtotal Capital Projects Fund
Real Estate Transfer Tax
Revenue Adjustments
Project Riembursements
Expenditure Adjustments
Recreation Path Maintenance
North Trail
Ped Bridge Design
Whitewater Park Design Fees
Whitewater Park Legal & Engineering
Subtotal RETT Fund
20,000 ERW&S to pay a portion of cost to relocate gymnastics facility
295,000 Parking linprovements and Equipment
30,000 Replace the boiler in Community Development building
40,000 Move to Avon temporarialy
20,000 365,000
75,000 For deer fencing from ECO
117,500 Deer fencing at Dowd Junction
42,739 Roll forward from prior year $38,556
6,100 Redesign
15,000 Additional whirling features
52,000 liicrease water flow for recreational use (maybe reimbursed)
75,000 233,339
Supp Aprop 2 of2002 1 11/27/2002 10:37 AM
Proposed Supplemental Appropriations and Budget Adjustments #2 of 2002
Revenue Expenditure
Amount Amount
Description Increase Increase Reason
General Fund
Revenue Adjustments
County Sales Tax
Highway Users Tax
Lift Tax Revenue
Parking Revenue
Charter Bus Keveuue ,
Misc. liicome
Grant Revenue
Fire Contract Labor Riembursement
Library Grant Revenue
Grant Revenue
Expenditure Adjustments
Property & Casualty liisurance
Fire Wages & OT
Charter 13us Expenses
Conference Center Expenses
Extra Bus Services
Contributions
Public Media
Professional Fees
Professional Fees
Contribution Day Care
Library Grant Expenses
Wages & Benefits
Bus Services
Subtotal General Fund
(72,951) Adjust estimate of revenue
(7,358) Adjust estimate of revenue
418,200 Adjust estimate of revenue
300,000 Adjust estimate of revenue
112,000 Additional revenue collected
100,933 Special event dollars left over for NY Philharmonic
75,000. Effects of second homes in mountain communities study
X9,000 Additional revenue for fighting wild fires
24,000 Grant revenue recognized in 2002 to cover expenses
36,200 To cover one-half of drug enforcement position
44,000 Renewal was more than anticipated
59,000 To send firefighters to wildland fires
61,349 Additional expenses to run charters
3,835 Coupon books & mailings related to the new taxes
10,375 Donovan shuttle and host through 12/31
8,000 VCBA to fund holiday entertaimnent
12,776 Costs for July 4th public awareness
75,000 Effects of second homes in mountain communities study
5,035 Architectural fees to explore relocating gymnastics
30,000 To subsidize cost of Town of Vail employees using day care
24,000 For various library programs '
36,200 To cover one-half of drug enforcement position
10,000 Tli kind ADA and transit support for the 2002 BC races
1,045,024 379,570
Supp Aprop 2 of2002 2 11/27/2002 10:37 AM
Proposed Supplemental Appropriations and Budget Adjustments #2 of 2002
Description
Revenue Expenditure
Amount Amount
Increase Increase
Reason
Health Insurance Fund
Premium Revenue
Claims Expense
Total All Funds
(73,114) Adjust budget to estimate
(73,114) Adjust budget to estimate
1,066,910 904,795
Supp Aprop 2 of 2002 3 11/27/2002 10:37 AM
ORDINANCE N0.34
SERIES OF 2002
AN ORDINANCE PROVIDING FOR THE LEVY ASSESSMENT AND COLLECTION
OF TOWN AD VALOREM PROPERTY TAXES DUE FOR THE 2002 TAX YEAR AND
PAYABLE IN THE 2003 FISCAL YEAR.
WHEREAS, it is necessary for the Town Council to provide for the levy, assessment and
collection of Town ad valorem property taxes due for the 2002 year and payable in the 2003
fiscal year.
NOW, THEREFORE, be it ordained by the Town Council of the Town of Vail, Colorado,
that:
For the purpose of defraying part of the operating and capital expenses of the
Town of Vail, Colorado, during its 2003 fiscal year, the Town Council hereby levies a property
tax of 4.696 mills upon each dollar of the total assessed valuation of $566,655,100 for the 2002
tax year of all taxable property within the Town, which will result in a gross tax levy of
$2,661,012, calculated as follows:
Base mill levy 4.690 $2,657,612
Abatement levy .006 3,400
Total mill levy 4.696 2 661 012
Said assessment shall be duly made by the County of Eagle, State of Colorado, as directed by the
Colorado Revised Statutes (1973 as amended), and as otherwise required by law.
2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for
any reason held to be invalid, such decision shall not affect the validity of the remaining portions
of this ordinance; and the Town Council hereby declares it would have passed this ordinance,
and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that
any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid.
3. The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants
thereof.
Ordinance 34, Series of 2002
4. The repeal or the repeal and reenactment of any provision of the Municipal Code
of the Town of Vail as provided in this ordinance shall not affect any right which has accrued,
any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution
commenced, nor any other action or proceedings as commenced under or by virtue of the
provision repealed or repealed and reenacted. The repeal of any provision,hereby shall not revive
any provision or any ordinance previously repealed or superseded unless expressly stated herein.
5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent
herewith are repealed to the extent only of such inconsistency. This repealer shall not be
construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore
repealed.
INTRODUCED, READ ON FIRST READING, APPROVED AND ORDERED
PUBLISHED ONCE IN FULL, this 3rd day of December, 2002. A public hearing shall be held
hereon on the day of December, 2002, at the regular meeting of the Town Council of the
Town of Vail, Colorado, in the Municipal Building of the Town.
ATTEST:
Lorelei Donaldson, Town Clerk
Ludwig Kurz, Mayor
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED
ATTEST:
Lorelei Donaldson, Town Clerk
this day of December, 2002.
Ludwig Kurz, Mayor
Ordinance 34, Series of 2002
2
ORDINANCE NO. 31
SERIES 2002
AN ORDINANCE AMENDING TITLE 3, CHAPTER 6 OF THE VAIL TOWN CODE, (COMMISSION ON
SPECIAL EVENTS), AND SETTING FORTH DETAILS IN REGARD THERETO.
WHEREAS, it is the Town Council's opinion that this amendment to Title 3, Chapter 6 of the Vail
Town Code is necessary to avoid potential conflicts of interest and to allow the Commission on Special
Events ("CSE") to more effectively administer special events in the Town of Vail.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL,
COLORADO, THAT:
Section 1. Title 3, Chapter 6 of the Vail Town Code is hereby amended as follows:
(deletions are shown in ~+~~U9")
Section 3. Members -Appointments -Terms
The CSE shall consist of five (5) voting members appointed by the Town Council to be designated
as follows: 1 Retail; 1 Restaurant; 1 Lodging; 1 (from any of 3 categories previously stated); 1 at large. All
five voting members shall be residents of the Town of Vail, own real property within the Town of Vail, own a
business in the Town of Vail, or be employed within the Town of Vail. No current event promoters, producers
or board members of organizations requesting funding, or their employees, may serve as voting members.
The initial terms of two members of the CSE shall be for one year, and the initial term of three members
shall be for two years, to be appointed in 2002. Thereafter, the council shall annually appoint CSE members
to two year terms every January.
Ordinance 31, Series of 2002
NOTE: All other provisions and Sections of Title 3, Chapter 6 of the Vail Town Code shall remain
unchanged.
Section 2.
If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held
to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the
Town Council hereby declares it would have passed this ordinance, and each part, section, subsection,
sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections,
sentences, clauses or phrases be declared invalid.
Section 3.
The Town Council hereby finds, determines, and declares that this ordinance is necessary and
proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof.
Section 4.
The amendment of any ordinance or any provision of the Municipal Code of the Town of Vail
as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation
that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or
proceedings as commenced under or by virtue of the provision amended. The amendment of any provision
hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly
stated herein.
Section 5.
All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed
to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order,
resolution, or ordinance, or part thereof, theretofore repealed.
Ordinance 31, Series of 2002
INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST
READING this 19th day of November, 2002 and a public hearing shall be .held on this Ordinance on the
day of December, 2002, at 7:30 p.m. in the Council Chambers of the Vail Municipal Building, Vail,
Colorado.
Ludwig Kurz, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED
by title only this day of December, 2002
Ludwig Kurz, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
Ordinance 31, Series of 2002
MEMORANDUM
TO: Vail Town Council
FROM: Bob McLaurin, Town Manager
RE: Town Manager's Report
DATE: December 3, 2002
2003 TEVA MOUNTAIN GAMES C~ VAIL
The Commission on Special Events (CSE) granted $75,000 cash toward the
above. event scheduled in June of the upcoming year. In addition to that cash
amount, the promoters of the event, Untraditional Marketing, are requesting
$1,552 in-kind support from the Town of Vail. Please see the request
attachment. Please provide staff with direction on this request.
UPCOMING ITEMS:
Work Session, December 17, 2002
VLMD Quarterly Meeting & Interviews
VRD Quarterly meeting
Meeting with NWCCOG
Discussion of Permit Fees
Evening Meeting, December 17, 2002
Ord. #32, 2" reading, conference center sales and lodging taxes
Ord. #33, 2"d reading, second supplemental appropriation to 2002 Budget
Ord. #34, 2"d reading, approval of Certification of the Mill Levy
Appointment of 2 VLMDAC positions
Presentation of Youth Award winners
AIPP art contest winners
2003 TEVA MOUNTAIN GAMES (a~ VAIL
TOV Request
• Day # of Personal Hours needed Total Hours Need
Monday 2 10:00am- 1:OOpm 3 Round-A-Bout Banners
1 1:OOpm- 2:OOpm 1 Event Flags
Thursday 2 3:OOpm- 4:OOpm 1 Trash Removal
3 w/ flat bed 9:OOam- 1:OOpm 4 Equipment Transfer
5 2:00 pm- S:OOpm 3 Bleachers
l w/ fork lift 4:00 pm- S:OOpm 1 Teva Truck
Friday 2 3:OOpm- 4:OOpm 1 Trash Removal
1 6:OOpm- 9:OOpm 3 Fireman/EMT
1 6:OOpm- 9:OOpm 3 TOV Police
Saturday 3 1:OOpm- 2:OOpm 1 Trash Removal
3 4:30pm- 6:30pm 2 Trash Removal
1 11:OOam- S:OOpm 6 Fireman/EMT
1 11:OOam- S:OOpm 6 TOV Police
Sunday 5 8:OOam- 12:OOpm 4 Equipment Transfer
1 10:00am- 3:OOpm ~ 5 Fireman/EMT
1 10:00am- 3:OOpm 5 TOV Police
Total Hours = 96 @ $12 per hour = $1152
Cost per sign = 10 @ $40 each = $400
Total of Request = $1552
Trash Removal
^ Set-up/pick-up all trash and recycle bins in Gore Creek Promenade area Thursday
and Friday
^ Set-up/pick-up all trash and recycle bins in Gore Creek Promenade area Sat
0 3 people from 1:OOpm to 2:OOpm to remove and replace all trash bins
0 3 people from 4:30pm to 6:30 to remove all trash from the Gore Creek
Promenade area
Bleachers
^ Delivery and removal of bleachers for the Gore Creek Promenade area
0 5 sets of bleachers from the softball fields and rugby field will need to be
transported to and removed from the Gore Creek Promenade area
o Set up will be on Thursday morning and removed by Sunday
Equipment Transfer
^ 3 people with flat bed truck to assist in the transportation of materials on Thursday
for 4 hours
^ 1 person with fork lift to assist in getting Teva truck into position Thursday night
2003 TEVA MOUNTAIN GAMES (a~ VAIL
TOV Request Continued:
Si na e
^ 10 schedule of events printed on 2'x 3' plastic core
Round-a-bout Banners
^ Hang Teva Mountain Games banners in the main Vail round-a-bout
Fireman/EMT
^ One Fireman/EMT on the event site during all events talking place in the Village in
case of accident
TOV Police
^ One Town of Vail Police officer on event site during liquor permitted hours
Event Flays
^ Hang 30 event flags around the Village. Locations of flags will be determined by
Joe Blair and TOV Public Works Department
Questions, criticisms for McCarthy
New C00 tells .
~esidents he's working
to turn Keystone
Resort around
By JANE REUTER
SL~ITIIT D,\1Ll' NE\1'S
KEYSTONE - Keystone
esidents lambasted the
esort's new chief operating
fficer during a Friday night
leeting of the Keystone Citi-
ens League.
Roger McCarthy repeatedly
ssured the nearly 100 citizens
t the meeting that he will
ddress their concerns, which
~n the gamut from inadequate
nowmaking to concerns the
tea's recent capital improve-
tents aren't on par with Vail
:worts' other properties.
"You need to understand, if
vs was an oil tanker, I can't
un it around in 100 yards,"
4cCarthy said. "There's a
uge amount for me to learn
ere. I can tell you, we'll have
fixed. We.will take this place,
think, to where you're dream-
ing. Give us
half a chance.
Let's work
together.
We'll get
there."
McCarthy
has been
~ McCarthy Breckenridge
met with the Ski Resort's
Keystone Citizens chief opera-
League Friday. tions officer
(COO) for
almost three years. Last month,
Vail Resorts added Keystone to
his list of responsibilities, and
he is now COO of both the
Vail-owned ski areas.
McCarthy started his por-
tion of the meeting by saying
he's a straight shooter. He then
suggested league members ask
the three members of the local
media in attendance to leave.
While McCarthy said he has
no problems with the media, if
the press stayed, "It's going to
be a different meeting," he
said. ~.
"What are you talking
about?" asked league president
John St. John: "The press stays."
Another man agreed, asking
if McCarthy is "a straight
shooter, what difference does it
make?"
McCarthy let the matter
drop, and then told residents
his thoughts about Keystone's
current condition. While Key-
stone has a good track record
and is the third-most visited
resort in the country, it is not
where Vail Resorts wants it to
be, he said.
"The philosophy of the com-
pany is, how do we bring Key-
stone back to where it should
be?" he said.
The work list is significant.
The River Run gondola, while
state-of-the-art when built,
now has "a lot of hours on it,"
McCarthy said, and needs
some maintenance. The capac-
ity of the snowmaking system
needs to be increased, he said.
Summit House, located on top
of Keystone Mountain, "really
doesn't fit where business is
today," McCarthy said, and
Mountain House, at the base of
the mountain, "is less of a pri-
ority ... but needs work."
But some Keystone citizens
said improvements need to be
made soon. Several residents
said grooming so far this sea-
son isn~t adequate.
"When I hear guests say,
'I'm not coming back,' that's
bothersome," one man said.
McCarthy agreed, saying
he's skied Keystone and also
has some concerns about ter-
rain.
"My own personal sense is
we're not running enough cats
out there," he said. "You'll see
that change. We need to
improve the grooming. Snow-
making ... we don't have
enough capacity. We'll get it
fixed by Christmas."
St. John said the citizens
league wants to work with
McCarthy -but only to a
point.
"You're facing an uphill bat-
tle," he said. "The place is
falling down around your ears.
We're here to help you do it,
but not on our backs."
"This is a mess," another
SEE MCCARTHY, PAGE A2
MCCAUTHY: Residents concerned about surcharge change
From Al
woman agreed. "We think Keystone is in
a turnaround situation. We have business
people inhere who have done what you're
doing. We're offering to help."
Keystone citizen Michael Shilling urged
his neighbors to give McCarthy "a little
more of a chance." But decreases in night
skiing hours, he said, concern him.
"Even though night skiing does not fill
the lift lines, I think it fills beds," he said.
"I don't think people are 'ever going to ski
11.5 hours, but when they're planning
their trip, they like to have that option.
That is the one differentiation we have."
McCarthy said he plans to watch the
impact of night skiing reductions very
carefully.. - ~ •
"We made this decision, which was
.,
quantitative, he said. "The qualitative
side of it, I want to get a feel for."
McCarthy also said Vail Resorts won't
neglect the resort's real estate. He specu-
lated that Intrawest, now partnering with
Vail Resorts to develop parts of Keystone,
may not be involved much longer.
"I think you'll see Intrawest leave," he
said. "One of the things we think about is
how do we move Keystone forward as
Vail Resorts comes in and takes over
development from Intrawest? I think that,
from my standpoint, is a very exciting
thing."
Residents said they're also concerned
about a recent increase in the Keystone
Conference Center surcharge from 4.7 to
5.9 percent. The charge is assessed on
resort lodging, restaurant and retail sales.
The center, McCarthy said; is at once a
vital part of the resort's success and a
financial drain.
"Conference centers don't make
money; ' he said. ''As a snapshot; :they lose
$500,000 to $1 million ayear -that's stan-
darci. Conference is a money loser, but it
fills beds and generates a business flow
through those short per%ods of time when
nothing goes on. It helps:keep this whee:
~Nevgertheless, local attorney Davy
Helmer said, the original 4.7 percent sur
charge was not intended to pay operating
costs.
"The 4.7 was for building only and nov
they're changing it," he said. "More time
than not, Keystone will say one thing
which will be a lie as opposed to what's v
writing. I know that because I sue Key
stone regularly."
Yet another citizen suggested Keyston
residents again pursue the idea of incoi
potation, a plan that fell to the waysid
when Vail Resorts stepped in.
"It's actually something we've talker
about," McCarthy said. "I think we need t
understand the issues before moving fog
ward."
Jane Reuter can be reached at (970) 668-399.
ext. 229, or by a-mail ~
jreuterCa?summitdaily.com
LOCAL AND REGIONAL
Denver malls could soften
sales in the High Country
With the addition of the
1.2 million-square-foot
Colorado Mills, Denver
malls are providing
harsh competition
By JANE STEBBINS
SUMMIT DAILY NEWS
BRECKENRIDGE - Breck-
enridge merchants will keep
their doors open until at least 9
p:m. throughout the ski season
to compete better with retail
operators 1,00 miles away in
Denver.
The shopping competition
has always been tough in Den-
ver, where there are more
square feet of mall space per
capita than anywhere else in
the nation.
And Silverthorlie mer-
chants -notably those in the
factory outlet stores - lure
many would-be Breckenridge
shoppers to their stores, play-
ing on America's ongoing love
affair with the one-stop shop-
ping experience and deep dis-
counts outlet malls provide.
But the competition just got
a little stiffer with the Nov. 14
opening of the Colorado Mills
factory outlet stores, 1.2 mil-
lion square feet of retail and
entertainment strategically
located at the gateway to the
mountains, near West Colfax
and Interstate 70. There, shop-
pers can browse the same dis-
count stores available in
5ilverthorne and Dillon -
withoutthe hassle of an hour's
drive in sometimes inclement
weather.
Colorado Mills stores regu-
larly stay open until 9 or 10
p.m. -and will be open later
as the holidays approach.
Santa will be on hand for 11
hours each day, begmning at 9
a.m.
The Saturday Denver Post
featured a full-page article
about the "outstanding deals"
available at "the Mills."
Two Style Matters reporters.
spent a day shopping to find
the best deals, outlining the
pros and cons of 20 stores and
rating the best Front Range
mall facilities.
On opening day, .75,000
shoppers spent $4 million
there.
Inthe mall's firsf four days,
more,: than 300,OOQ shoppers
expl3red the. racks, shelves
and displays available: -Those
people might have spent their
hard-earned dollars in Summit
County.
All that .makes local mer-
chants' jobs even harder.
Variety
Cost and convenience azen't
all Summit County retailers
face in the competition to lure
shoppers to Main Street.
Retail experts at a. forum
last year took a tour of Breck-
enridge and later suggested
local merchants change their
inventory frequently, enliven
their window displays and try
to lure different kinds of stores
to town.
Breckenridge Ski Resort
Chief Operations Officer
Roger McCarthy said last year
he was amazed by the number
of, malls on the Front Range.
And he can see Breckenridge's
competition in the window
displays, many of which
depict the same items he.can
get at any mall in Denver.
And that -not competition
from other resorts - is the
biggest hurdle facing .High
Country . business owners,.
local merchants and town offi-
cials agree.
"I thought I'd seen it all, but
I hadn't seen anything until I
got out to those malls,"
McCarthy said. "And the qual-
ity is so high; that's the bench-
mazk. Our quality has to be
equal or better than theirs. It
isn't easy. Merchants have to
look at who's walking by their
store and ask if the stuff in the
windows matches up with
them."
When destination skier visit
numbers hit the .skids a few
years ago and other resorts
began a ski pass price-slashing
war, Vail Resorts officials
introduced the Buddy Pass. It
has helped hold up the bottom
line in a time when skier visit
numbers are flat.
With it comes a price, town
officials agree...
Ski area and town officials.
believe Front Range skiers
often brown-bag their lunches
and thus don't purchase meals
on-mountain. These same peo-
ple aren't venturing into town
after a day on the slopes to buy
T-shirts and mementos - like-
ly because they can purchase
similar items at .home. And
that lack of purchases are
showing up in town retail sales
tax revenues, which have been
down for months.
Keen competition in the
realm of ski lift tickets has kept
the Buddy. Pass alive and well,
and town and resort officials
have .worked together to
encourage Front Range skiers
to avoid traffic and stay a little .
longer -preferably with their
wallets open in retail shops.
"We're not going to dis-
courage the Front Range skier
-although people would like .
us . to," Breckenridge Mayor
Sam- _ Mamula said last year:
"We don't-know that market
well enough. And we don't
want to give the Buddy Pass
up. 'There are too many impli-
cations. We're not certain we
know what those implications
are, but we are certain there
would be too many implica-
tions. We have.to be cazeful we
don't throw the baby out with .
the bath water." .
Additionally, .many : late-
night shoppers _ have com-
plained that the streets of
Breckenridge are empty after
about 7 p:m., primarily
because: few shops are open
past theidinner hour.
To keep the:streets lively.-
and cash registers ringing• -
merchants will stay openlater.
Breckenridge Resort Chamber
officials will advertise that in
their national and Front Range
campaigns and, with any luck,
fill the streets again with peo-
. ple who. opted to shop in
quaint High Country shops
and not at an impersonal
mega-mall.
. Jane Stebbins can be reached at
..668-3998 ext. 228. or
jstebbins®summitdaily.com.
New Year's Eve Public Safety Planning
Because of the success of the Special Events District and curfew over the last
three holidays (4th of July 2001, 2002 and New Years Eve 2001), Chief Dwight
Henninger is recommending we continue these public safety programs over New
Year's Eve. Additionally, the Chief anticipates hiring approximately 40 outside
agency officers to assist the Vail officers. (This is a reduction from a high of 90
additional officers who were hired for the first two holidays.) These additional
officers are needed to staff the checkpoints and to maintain a presence in the
Village and the rest of the town. We again plan to institute a phased approach in
assigning officers to the Village. This means fewer officers will be visible during
the early evening hours with an increasing presence as the night progresses.
New this time, will be experimenting with the use of civilian volunteers to assist
with ID checks at the various checkpoints. If successful, we may be able to
further reduce the number of outside officers who are hired at these events in the
future.
Chief Henninger feels that we have turned the corner on these events and are
restoring Vail's reputation as not only a fun, but also a safe place to be on these
holidays. To maintain this sense of safety and friendliness, we will maintain the
special event district and curfew programs to continue deterring underage
drinking and "hanging out."
During the July 4th celebration, we used a total of 64 officers, 20 from the Vail
Police Department and 44 from other police agencies. In addition, assistance
was provided by Vail Fire, Public Works, Vail Transit, Colorado West Mental
Health, Eagle County Ambulance District, and VPD volunteers. There were 20
arrests.
Costs of providing police and fire coverage for the past three holidays were as
follows:
Police Fire
July 4t", 2001 $84,278 $7926
New Year's Eve 2001 $63,612 $6179
July 4t", 2002 $53,492 $8343
The public awareness campaign costs for these holiday special events have
been reduced significantly from the first event:
July 4th, 2001 - $50,000
New Year's Eve 2001 - $2,753
July 4th, 2002 - $12,900
It is anticipated that the public awareness campaign for this New Year's Eve will
be approximately $2,800.
MEMORANDUM
TO: Vail Town Council
FROM: Judy Camp
Finance Director
DATE: December 3, 2002
RE: VLMD Budget Information
I am attaching 2003 budget information for the Vail Local Marketing District. This will
be an agenda item for your meeting on December 17 when we will ask for approval of
the adopting resolution. We are distributing the information now to give you ample
opportunity for review since the resolution needs to be adopted by year-end and you have
just one meeting remaining.
Kelly Layton has developed the line item budget consistent with the current proposed
marketing plan for VLMD. She has alerted us that there may be some line item changes
following the Advisory Council meeting on December 16`"~ These changes will be
between accounts only and will not affect the total spending request.
If you have any questions regarding the marketing plan and/or the line items budgeted,
please fee free to call Kelly directly at 477-4017.
MEMORANDUM
TO: Vail Town Council
FROM: Judy Camp
Finance Director
DATE: December 3, 2002
RE: VLMD Budget Message
The 2003 Vail Local Marketing District (VLMD) budget is prepared on a cash basis. The
proposed revenue budget is $1.7 million and the proposed expenditure budget $1.9
million. The resulting $200,000 deficit will reduce fund balance in an amount equal to
the projected surplus for 2002. The 2002 surplus is a result of adopting a reduced
internal spending plan in response to revenue uncertainties following 9/11. Although
revenue actually came in about $300,000 higher than the reduced plan, only $100,000 of
that amount could be spent effectively in the current year. The fund balance at the end of
2003 is projected at $414,742, including the capital reserve of $317,000 provided by the
Town of Vail.
Primary revenue for the VLMD is a 1.4% tax levied on lodging revenues within the
Town of Vail. Lodging tax receipts are budgeted at $1,550,000 for 2003. This is a
reduction for $140,000 or 8.3% from the original 2002 budget and an increase of $75,000
or 5.1% over the current year projection. Additional revenue of $150,000 is budgeted in
2003 for the Town of Vail's contribution to VLMD. This is a reduction of $150,000
from the 2002 budget.
Funds received by the VLMD are used to market the shoulder and summer seasons
within the Town of Vail. 2003 expenditures of $1.9 million represent a reduction of
$115,000 or 5.7% from the original 2002 budget and an increase of $313,000 or 19.7%
from the current projection for 2002. $200,000 of the increase from the 2002 projection
is a carryover of the 2002 surplus as described above.
Vail Local Mark®ting District
2003 Budget Proposal
2001 2002 YTD 2002 2002 2003
Actual Actualll/18 Budget Projection Budget
Income
Lodging Tax 1,537,812 1,051,125 1,690,000 1,475,000 1,550,000
Town of Vail Contribution 60,190 289,088 310,000 300,000 150,000
Other Income - 15,000 9,296
Interest Income 7,987 4,557
Totallncome 1,605,990 1,344,770 2,015,000 1,784,296 1,700,000
Expense
Destination
Print Advertising (includes Production) 274,690 98,474 278,000 96,557 314,150
Online Advertising/ Web Marketing 79,372 27,722 56,700 5,000 30,000
E-Mail Advertising 4,158 12,700 13,200 26,350
Direct Mail Advertising 33,651 38,000 33,651 -
Cross Sell (includes TVB and video) 90,672 43,395 69,500 .43,312 30,000
Data Base Management 32,764 56,000 51,092 30,000
StreteglcAiliance/Partnerehlps 11,500 10,000 11,500 45,000
Cultural Alliance - 60,000
Co-op - 25,000
Event Marketing - 50,000
Total Destination 444,734 251,664 520,900 254,312 610,500
Groups and Meetings
Print Advertising (Includes Production) 137,391 133,122 148,000 136,985 100,000
Online Advertising/ Web Marketing 36,402 1,350 32,500 1,500 12,000
Travelffradeshows 89,830 94,433 112,000 128,925 130,000
Memberships 7,234 8,894. 10,000 4,785 13,000
Direct Mall 11,939 33 - -
Collaterel 25,142 2,980 20,000 2,980 -
Telemarketing 32,756 - 15,000 10,000
Database/Postcard Program 22,865 15,369 30,000 18,758 30,000
Tradeshow Booths 575 3,610 - -
Familiarization Trips 32,362 18,696 25,000 34,050 50,000
Strategic Alliance - 759 5,000 -
Total Groups and Meetings 396,494 279,246 397,500 327,983 345,000
F:\FINANCE\VLMD\VImd03 1 12/3/02
Front Range
Event Marketing (Radio, TV, 8i production)
Collateral (Lure piece/media kit)
Merchandising
Packaging
Promotions
Newcomers' Event
Drive Market Media ('03 ADV Inc prod)
Strategic Alliances
E-Mali Marketing
Data Base Mgmt/Brochure/Direct Mail
Co-op (databs40/conventiona180)
Web Site
Total Front Range
Vail Local Marketing District
2003 Budget Proposal
2001 2002 YTD 2002 2002 2003
Actual Actualll/18 Budget Projection Budget
318,402 134,826 225,000 138,014 25,000
- - - - 50,000
- - - - 12,500
- - - 2,500
3,782 23,563 10,000 -
20,000
- 69,507 - 69,507 150,000
- 200 5,000 27,700 -
- 8,407 10,000 6,466 -
16,395 24,423 54,000 23,900 41,500
- - - 25,000
1,237 - - -
339,817 260,926 324,000 265,587 306,500
Adm(nlstratlon
Fulfillment
Photography
Research
Insurance
Contingency
Public/AAedia Relations Hard Costs, FAMS, Travel,
Events, VNR
Miscellaneous
Stakeholders Relations
Professional Fees
Legal and Accounting
Advertising Agency Fee
Marketing Coordination
Public Relations
Web Site
Insurance
Strategic Advisory/Planning
Professional Fees -Other
Total Administration
Total Expense
Surplus (Deficit)
Beginning Fund Balance
Capital Contribution from Town of Vail
Ending Fund Balance
33,127 22,001 30,000 23,510 30,000
16,000 13,900 25,000 15,000 15,000
48,711 102,121 100,000 57,882 80,000
- 1,762 - 3,500 2,000
- 173,678 - 166,335 100,000
111,666 53,999 112,000 77,041 28,000
2,233 2,031 2,213
- - - 5,000
18, 903 19, 983 15, 000 14, 750 15, 000
228,000 90,000 228,000 101,250 70,000
- - 145,000 103,250 105,000
110,334 83,333 110,000 100,000 85,000
3,502 - 4,100 24,156 25,000
3,500
- - - 50,000 78,000
107,647 65,890 - -
680,124 628,698 772,600 738,887 638,000
1,861,169 1,420,535 2,015,000 1,586,769 1,900,000
(255,179) (75,765) - 197,527 (200,000)
355,394 417,215 417,215 417,215 614,742
317,000
417,215 341,450 417,215 814,742 414,742
F:\FINANCE\VLMD\VImd03 2 12/3/02