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Home My WebLink About2002-12-17 Support Documentation Town Council Work SessionAMENDED AGENDA VAIL TOWN COUNCIL WORK SESSION Tuesday, December 17, 2002 1:00 P.M. 1. ITEM/TOPIC: VRD Quarterly Meeting (1 hour) 1) Review of the Dobson and Bubble scheduling to evaluate how the VRD is managing both facilities. The lease with the District states: "The District agrees to use its best effort to maximize the use of the Arena for conventions, meetings, concerts and other income producing events during the period it is not required to use the arena for ice skating by the Deed of Gift." 2) Discuss the projected need for future ice time and other recreational facilities in light of new facilities coming on line down valley. - How will this impact the District and what consequences do we foresee for the town's need to build additional facilities? - What opportunities exist to build facilities jointly w/down valley interests, since many of those down valley residents have the benefit of using our facilities but don't share the capital costs to build them? 3) With respect to a proposed replacement of the gymnastics facility, discuss whether the emphasis should shift from specifically gymnastics to "multi-purpose recreational facility" and whether the HUB site is the agreed upon location or does it lie elsewhere, either in the TOV or outside our boundaries? Who pays for the construction of the facility? 4) Update on Vail Golf Course 2. (2:00) ITEM/TOPIC: Update from Northwest Colorado Council of Gary Severson Governments. (30 min.) J~ Liz Finn 3. ITEM/TOPIC: Vail Local Marketing District Quarterly Beth Slifer Meeting (30 min.) -Applicant Interviews and Appointment of 2 Members -Approval of Resolution #1, Series of 2002, Adopting the 2003 Budget. 4 ITEM/TOPIC: Commission on Special Events (CSE) Bill Jewitt Update. (10 min.) 5. ITEM/TOPIC: 2003 Permit Fees Discussion. (15 min.) John Gulick Russ Forrest Greg Hall F:mcaster/agenda/worksession/2002/ 121702 6. ITEM/TOPIC: Review of Summary of Major Changes in Bob McLaurin Operating Expenses 2002 Budget to 2003 Proposed Judy Camp (15 min.) 7. ITEMITOPIC: Ellefson Park Leslie Pickling ACTION REQUESTED OF COUNCIL: Review artwork and direct AIPP to proceed with the commission. BACKGROUND RATIONALE: The Art in Public Places Program would like to commission local artist, Kathryn Wheeler, to carve a commemorative plaque and decorative artwork into the picnic pavilion at Ellefson Park. Ellefson Park was named after Lyndon Ellefson at the request of local residents who remember him fondly. AIPP was asked to help create a tribute to a Vail resident who made a contribution to athletics and his community. The wood carving depicts mountains, trees and birds along with the motto Carpe Diem which was used often by Lyndon. A carving into a beam states his name, date of birth and death and mentions the United States Mountain Running Team, which he established. The cost of the artwork is $8500. Funding has been budgeted. STAFF RECOMMENDATION: Approve the project. 8. DRB (12/4)/PEC (12/9) Report. (5 min.) 9. Information Update. (5 min.) 10. Matters from Mayor and Council. (5 min.) 11. Executive Session -Property Acquisition (C.R.S.24-6-402(4)(a). (1 hour) Property Issues (C.R.S.24-6-402(4)(f)(I). (15min) Personnel Matters 12. Adjournment. (5:10 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, .JANUARY 7, 2003, BEGINNING AT 2:00 P.M. IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, JANUARY 7, 2003, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. F:m caster/agenda/worksession/2002/ 121702 AGENDA VAIL TOWN COUNCIL WORK SESSION Tuesday, December 17, 2002 1:00 P.M. 1. ITEM/TOPIC: VRD Quarterly Meeting (1 hour) 1) Review of the Dobson and Bubble scheduling to evaluate how the VRD is managing both facilities. The lease with the District states: "The District agrees to use its best effort to maximize the use of the Arena for conventions, meetings, concerts and other income producing events during the period it is not required to use the arena for ice skating by the Deed of Gift." 2) Discuss the projected need for future ice time and other recreational facilities in light of new facilities coming on line down valley. - How will this impact the District and what consequences do we foresee for the town's need to build additional facilities? - What opportunities exist to build facilities jointly w/down valley interests, since many of those down valley residents have the benefit of using our facilities but don't share the capital costs to build them? 3) With respect to a proposed replacement of the gymnastics facility, discuss whether the emphasis should shift from specifically gymnastics to "multi-purpose recreational facility" and whether the HUB site is the agreed upon location or does it lie elsewhere, either in the TOV or outside our boundaries? Who pays for the construction of the facility? 4) Update on Vail Golf Course 2. (2:00) ITEM/TOPIC: Update from Northwest Colorado Council of Gary Severson Governments. (30 min.) Liz Finn ------------------------------------------------------------ ------------------------------------------------------------ 3. ITEM/TOPIC: Vail Local Marketing District Quarterly Beth Slifer Meeting (30 min.) -Applicant Interviews and Appointment of 2 Members -Approval of Resolution #1, Series of 2002, Adopting the 2003 Budget. ------------------------------------------------------------ ------------------------------------------------------------ 4. ITEM/TOPIC: Commission on Special Events (CSE) Bill Jewitt Update. (10 min.) 5. ITEM/TOPIC: 2003 Permit Fees Discussion. (15 min.) John Gulick Russ Forrest Greg Hall 6. ITEM/TOPIC: Review of Summary of Major Changes in F: mcaster/agenda/worksess ion/2002/ 121702 Bob McLaurin Operating Expenses 2002 Budget to 2003 Proposed Judy Camp (15 min.) 7. DRB (12/4)/PEC (12/9) Report. (5 min.) 8. Information Update. (5 min.) 9. Matters from Mayor and Council. (5 min.) 10. Executive Session -Property Acquisition (C.R.S.24-6-402(4)(a). (1 hour) Property Issues (C.R.S.24-6-402(4)(f)(I). (15min) Personnel Matters 11. Adjournment. (5:10 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BE ON TUESDAY, JANUARY 7, 2003, BEGINNING AT 2:00 P.M. IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BE ON TUESDAY, JANUARY 7, 2003, BEGINNING AT 7:00 P.M. IN TOV COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. F: mcaster/agenda/worksess ion/2002/ 121702 December 2, 2002 To: The Members of the Vnil Town Council From: Christine Werner Dear Town Council Members One and All, Please accept this letter as my application for re-appointment to serve on the Local Marketing District's Advisory Council. In the spring of this year, I wrote to you and outlined my qualifications for an Advisory Council position. Each of these qualifications remains both current rand valid. There is one addition; and in my opinion, it is significant. I refer to my experience the past six months as a member of your Advisory Council. The appointment has proven to be more challenging and even more time consuming than I expected. However, for me, the experience of participating for the success of our community is well worth any of the efforts required. The current Advisory Council is working efficiently, and each member's contributions are targeted pro-actively towards the overall success of the.upcoming campaign and future campaigns ns well. There is no question that we are focused on the task at hand, and I hope that you as our Town Council agree with this assessment. As an Advisory Council Member, my input most often stems from my years of experience working with the independent lodging community, which, ns you know, is n key element in Vnil's success as a destination resort. Additionally my historical perspective, dating from the mid-seventies as n resident and the Irate sixties as a guest, is often of value. I welcome any further questions and also would be happy to provide references if needed. Thank you for your consideration. I sincerely hope to receive your vote of confidence. My best, Christine Werner 1476 Westhnven Drive #13 Vail, CO. 81657 476.8029 Christine@vail.net November 25, 2002 Town of Vail Council c/o Pam Brandmeyer 75 S. Frontage Road Vail, CO 81657 Dear Town of Vail Council: I wish to announce my interest in an appointment to a position on the Vail Local Marketing District - Advisory Committee. Respectfully, :' ~ ~ 1 ~C.. Rick Scalpello P.O. Box 160 Vail, CO 81658 970-479-1711 ~. ANTLERS AT VAIL www.antlersvail.com Dear Vail Town Council, I would like to submit my application for a seat on the Vail Local Marketing District Advisory Council. Virtually my entire hospitality career has been in the town of Vail, from small properties such as the Willows to larger hotel/conference facilities such as the Antlers at Vail. My job experience has taken me from working front desk and reservations to being a Sales Manager and Assistant General Manager. Working in the lodging business these last 12 years has offered me wonderful opportunities to work with and learn from the numerous businesses located in Vail, whether restaurants, ski shops, or other vendors. I have worked extensively with other sales /promotion arms of the valley, including Vail Resorts, the Vail Valley Chamber and Tourism Bureau and smaller private marketing co-ops such as Vail Select. I'm certainly concerned about the lack of growth in our summer business these last few years and wish to be part of the solution instead of ......oh heck.... Enough with the boring blah, blah, blah stuff..... All I've ever dealt with is limited marketing budgets, which yours IS. I'm not into bull, fuzziness or wasting tax money with a hip consultant and another unique study. Marketing is not a complicated job, it just needs to be done. If you are looking for meat and potatoes type of guy who likes to keep it simple, I'd love to help. A resume is attached. Chris Ratzlaff Antlers at Vail ratz[a~,antl ersvail. com 970-476-2471 970-476-4146 fax 680 West Lionshead Place Vail, Colorado 81657 (970) 476-2471 FAx (970) 476-4146 info@antlersvail.com Christopher Ratzlaff P.O. BOX 1342 VAIL, CO 81658 970-390-5177 ratzco@yahoo.com SUMMARY OF QUALIFICATIONS: Experience in both Management and Sales Work effectively both as a team player and independently Dedicated and Responsible Computer skills: FRS, RDP, Excel, Word, Web-site development. Proven customer relation skills First rate management skills ANTLERS AT VAIL, December 1996 -Present Assistant General Manager * Assisted General Manager with all aspects of the management of the Antlers condominium association including the front office, reservations, sales/marketing, housekeeping, maintenance, unit quality, and homeowners needs. 92 condominium units (88 rental), Short-term rental sales of over 3.5 million, Staff of 40 * Actively participated in the $20 million, 4 year renovation / re-development project of the Antlers at Vail. * On-Site Manager for after hours emergencies and guest needs. TELLURIDE RESORT ACCOMMODATIONS August 1996 -December 1996 Front Office Manager * Managed three separate front desk locations, which processed the check-in, check-outs, and guest challenges for over 440 units in over 40 different condominium, private home, and hotel locations. * Hired, trained, and managed a staff of 16 plus employees, which consisted of supervisors, front desk clerks, guest service agents, night auditors, and PBX operators. DESTINATION RESORTS VAIL October 1992 -April 1996 Sales Manager -Reservations Manager * Supervised the front desk and reservations department for five properties. * Hired, trained, and managed a staff of six employees. * Promoted business through international and domestic sales, trade shows, and advertising. * Built/cultivated relationships with local, regional, and international travel agents/wholesalers. * Solicited and coordinated all group business: Corporate, SMERF, and Ski Clubs. * Developed and implemented asales/marketing plan which resulted in an increase in gross revenues of 1 million dollars for an increase of 36%. * Participated in management strategies/planning. * On-Property resident for emergency situations and guest/owner needs. THE WILLOWS Front Office Manager March 1992 -October 1992 HOLIDAY HOUSE Front Desk /Reservations February 1992 -September 1992 MANOR VAIL LODGE Front Desk /Reservations /Relief Night Auditor January 1992 -March 1992 ANTLERS AT VAIL Front Desk /Reservations /Audit / On-Property resident June 1990 -August 1991 EDUCATION: GPA 3.95 Summa Cum Laude, Saint John's University, Collegeville, MN. B.A. degree, May 1990 Major: Economics, Minor: Management Dean's List every semester. Member of Honors Program. Siehl, Presidential, Charles Merrill, and Martin Schirber Scholarships. Economics Club President 89-90, Secretary 88-89; Knights of Columbus, Study abroad in Austria. REFERENCES: Available upon request. Slifer ~Designs~ ~ ~c. Beth Slifer President November 19, 2002 Town of Vail Dear Council Members: g7og26.820o Fax 970.926.8228 216 Main Street, Suite C-loo Edwards, Colorado 81632 sli~erdesigns.com a-mail: in~o@sli(erdesigns.com Please accept this letter as my application for reappointment to the VLMDAC. As a current member of the Advisory Committee, I am deeply involved in developing a new, more .effective strategy for marketing Vail. I have been Chairman of the Committee for the past 9 months, during which time: 1. We have hired Longwoods International to help us develop a marketing strategy, based on their research of Vail and Colorado tourism. 2. We have fired our previous ad agency and selected a new one (TDA) to develop creative programs to match our new positioning statement. 3. ~ We have consolidated the efforts of our new and existing vendors to be more efficient, cost effective and on target with their execution of the Vail Marketing Plan. 4. We are sharing research and strategy with the Special Events Commission so that they will be able to match their funding of events with the demographics and psychographics of the target market for Vail visitors. We have an outstanding group of 9 dedicated Committee members, who represent diverse and critical aspects of the business community. We are working, together to build a better program than we have had in the past. I would like to ke reappointed so that I can continue to implement the tasks we have begun for 2'003-2005. My background in Marketing includes being a Product Manager for Vesicol Chemical~in Chicago, as well as marketing my own business for the past 17 years. I appreciate your consideration and hope to continue to serve the Town of Vail on the VLMDAC. o . Sincerely; .t, 2003 NWCCOG Organization ~. XatPrwes' T ....---_._.... i _ ----------------T Rural R~.ort Ryglon NWCCOO Foundation NWCCOO .-_ ................... .-___...__._------------------_._____________ r- NWCCOO OD _______-_--------~ ~ QO olving Losn Fun[! Steering Committee Board of Directors Board of Directors Executive Committee Board of Di rectors Executive Committee I I June Walters Director Gary Severson Taylor Hawes Lane Wyatt Barbara Green Rrvolving Losn Fund NWCCOO Co-Director Co-Director General Counsel ~ 0 Executive Director QQ 6 Wat~rsh~d 8sr OO b Watsrshsd 8sr GO 1.0 Contractor Contractor Contractor Mike Kurth Barbara Green NWCCOO NWCCOO Steve Holdren Fiscal Officer General counsel Lobbyist Contractor Contractor qq Contractor Ann Marie Jensen Accountant Contractor Cora Winters OtYic• Manager 1.0 Liz Finn Jean Briley Steve Getz Director Director Director Msm. 8~r. b RRR AAAA iCnr.rgy Mgt. 1.0 1 0 1.0 Steve Standiford Insulation Rachel Lunney Nutrition Site Roaring Fork Sub-Contractor Editor Workers (6) Energy Center Contractor Contractor variable Contractor Nate Speerstra Doug Jones Eric Witzak Rich Yobak Inspector Energy Auditor Installer Installer 1 0 1.0 1.0 1.0 Rick Payne Linda Venturoni Director Director Elrvator Inspsctfon 8prcfal ProJscts 1 0 1.0 Wayne Martin ~ Scott Randolph Vacant Inspector GIS Specialist GIS Specialist 1.0 grant funded grant funded Northwest Colorado Council of Governments • Voluntary association of 25 local governments: - 5 counties and 20 municipalities • 4 focus areas: - federal program administration - regional initiatives - customized member services - affiliated programs Self governed: - Executive Committee & Council - $1.8 million budget - $10 to $1 leverage on dues 1~'~ .. ~~ f~ ~~ f o C~OU'+'NCILYOF ~C':'CRNME .. 7 ~ 1;~" ... > ; ~'~ ~" To: Mayor and Council Members of the Town of Vail From: Gary Severson Date: 12/17/02 CC: Re: 2002 Member Services Northwest Colorado Council of Governments Services Rendered to the Town of Vail - 2002 Census 2000 Data Reconciliation Initiation and Coordination of challenge to US Census Bureau's 2000 Census for entire NWCCOG region including the Town of Vail. NWCCOG is in the process of mapping and reconciling US Census Bureau housing unit counts with Eagle County assessor database. The 2000 Census counted 5,389 housing units in the Town of Vail. Initial NWCCOG estimates indicate 6,472 housing units. NWCCOG works with the Colorado State Demographer's Office to revise population estimates on an annual basis. Once the challenge to Census 2000 has been settled (12 to 18 months) we expect to see revisions to the housing counts and possibly some revisions to population estimates and projections. Elevator Inspections Maintained Town of Vail's compliance with Town's Uniform Building Code requirements by inspecting and certifying: • 207 existing commercial elevator units two times per year (414 total inspections). 3 new commercial unit installations. 5 new residential unit installations. Energy Conservation Weatherized two residential units within the Town of Vail: • Condo on Chamonix behind Safeway. • Employee unit condo on Red Sandstone Road. Regional 208 Water Quality Plan Revision Updated Gore Creek water quality assessment. Updated water quality issues associated with Gore Creek in two stream segments, above and below Black Gore Creek. • Revised water quality policies for codification by member jurisdictions. P.O. Box 2308 ~ 249 Warren Ave. ~ Silverthorne, CO 80498 ~ 970/468-0295 ~ Fax 970/468-1208 ~www.nwc.cog.co.us • Successfully worked with Eagle River Watershed Council to achieve impaired steam designation, 303 (d), for Black Gore Creek to enable access to funding for stream remediation efforts. • Continued involvement in Black Gore Creek Steering Committee. Meetings Facilitation • Portal Project (Mountain Bell site) design review for Vail planning commission and design review board, conducted on April 8, 2002. • Vail's Art in Public Places 2002 board planning retreat conducted on September 30, 2002. • Presentation to Vail Town Council regarding NWCCOG Member Services and Rural Resort Region made on February 5, 2002. Second Home Study The Colorado Heritage Community Grant provides all NWCCOG member jurisdictions: • Seat on Steering Committee. • GIS second home growth-mapping capabilities. • Second home growth continuum illustrating effects on key indicators. • Economic linkages of second homes to regional economy. • Catalog of best practices in addressing effects of second homes. CDOT Interstate 70 Programmatic Environmental Impact Assessment • Review of estimates and projections used in the Transportation Demand Model regarding job generation, available workforce, and worker commuting projections. Regional Geographic Information System (GIS) • Provided training and information sharing for GIS User's throughout the region (Region XII GIS User's Group). • Will be offering enhancement of NWCCOG GIS Service Center in 2003 that will include member access to CommunityViz planning services. Surveys ECO on-board rider survey that provided information regarding all transit systems in Eagle County including the Town of Vail's. Data will be shared. ECO telephone survey that provided information regarding all transit systems in Eagle County including the Town of Vail's. Data will be shared. Coordination with White River National Forest • Inclusion of goals, objectives, standards and guidelines, and monitoring elements for cooperation and collaboration with local governments in revised forest plan. • Inclusion of 8,000 acres of designated Intermix prescription lands in Vail, Breckenridge and Aspen areas in revised forest plan. • Received initial $50,000 grant to develop multi-jurisdictional forest fuels reduction programs in the three Intermix areas in 2003. 2002 International Mountain Resort Development Conference • Co-sponsor with the University of Colorado of a symposium regarding the future of mountain resorts. Northwest Revolving Loan Fund • $35,000 loan to business located in Vail employing one fulltime and seven part-time employees. Water Quality and Quantity (QQ) • Develop amicus brief in City of Golden's Supreme Court case representing Vail's, Breckenridge's and Aspen's recreational in-stream diversion water rights claims for kayak parks. • Preparation of strategy to address Homestake Phase II proposed alternatives. NWCCOG Technical assistance Grants Although the Town of Vail did not apply fora 2002 NWCCOG Technical Assistance Grant, grants were awarded in the three preceding years: • 1999, Shared parking study. $3,000. • 2000, Reconciliation of town's addressing system. $3,000. • 2001, Study of housing development potential. $4,895. Applications for the 2003 NWCCOG Technical Assistance Grants are due on January 24, 2003. RESOLUTION NO. 1, SERIES OF 2002 VAIL LOCAL MARKETING DISTRICT A RESOLUTION ADOPTING A BUDGET AND MAKING APPROPRIATIONS TO PAY THE COSTS, EXPENSES AND LIABILITIES OF THE VAIL LOCAL MARKETING DISTRCT, FOR ITS FISCAL YEAR JANUARY 1, 2003 THROUGH DECEMBER 31, 2003.. WHEREAS, the Vail Local Marketing District board received and approved the operating plan and budget for the fiscal year 2003 on September 17, 2002; and WHEREAS, in accordance with CRS section 29-1-.106 a notice of budget hearing has been published; and WHEREAS, notice of this public hearing to consider the adoption of the proposed Vail Local Marke 'ng District budget was published in the VAIL DAILY on the o?D ~.G day of , 2002; and NOW, THEREFORE, LET IT BE RESOLVED by the Vail Local Marketing District of Vail, Colorado, as follows: The Vail Local Marketing District Board adopts the submitted budget and appropriates $1,900,000 for marketing related expenditures beginning on the first day of January, 2003, and ending on the 31St day of December, 2003. Attested: Signed: Lorelei Donaldson, Town Clerk In Pamela A. Brandmeye ,Secretary Income Lodging Tax Carryover Other Business License Fee Total Income Expenses Front Range Advertising Event Marketing Collateral (Lure Piece, Media Kit) Merchandising Database Marketing (Direct Mail) E-mail Marketing Co-op -Conventional Co-op -Database Promotions/Strategic Alliances Packaging Total Front Range Destination Advertising (Print, Production) Cross-Sell (Includes TV8) Event Marketing Web Marketing -(SEO, On-Line) Co-op -Conventional Co-op -Database Packaging Consumer Trade Show's E-mail Marketing Direct Mail Marketing Data Base Management Cultural Alliance v~~c a ~l~-~3 2002 Projections 2003 Budget $1,550,000 $200,000 $150,000 $1,900,000 2003 Alternative Change Impact $1,550,000 $200,000 $0 $150,000 $0 $1,900,000 ~~ ~~ $1,475,000 $o $9,296 $300,000 $1,784,296 $69,507 $150,000 $138,014 $25,000 $0 $50,000 $0 $12,500 $23,900 $41,500 $6,466 $0 $0 $15,000 $10,000 $27,700 $0 $0 $2,500 $265,587 $306,500 $150,000 Not marketing local events; leverage co-op $21,000 ($a,ooo) opportunities $50,000 $12,500 $41,500 $0 $15,000 $10,000 $0 $2,500 $302,500 $96,557 $314,150 $314,150 $43,312 $30,000 $30,000 Limited national events, other than PRIMA, to $o $50,000 $30,000 ($20,000) market in 2003 Very aggressive SEO only, includes Group; no $5,000 $30,000 $25,000 ($5,000) banners $0 $15,000 $15,000 $10,000 $10,000 $0 INCL INCL $0 TBC TBC $13,200 $26,350 $26,350 $33,651 $0 $0 $51,092 $30,000 $30,000 $0 $60,000 $60,000 7 12/17/02 2002-2003 Focus on PRIMA through event marketing Partnerships $11,500 $45,000 $10,000 ($35,000) dOllarS; 2004 emphasis Total Destination $254,312 $610,500 $550,500 Groups 8 Meetings Print Advertising $136,985 $100,000 $100,000 Travel/Tradeshows $128,925 $130,000 $130,000 Memberships $4,785 $13,000 $13,000 Telemarketing $0 $10,000 $10,000 Database/Postcard Program $18,758 $30,000 $30,000 Familiarization Trips $34,050 $50,000 $50,000 Collateral $2,980 $0 $0 web site $1,500 $12,000 ~ $o ($12,000) Include in overall SEO budget Total Group $327,983 $345,000 $333,000 Miscellaneous VNR, Tip sheets, clipping service, Add NY event Public/Media Relations Hard Costs , (FANS, Travel, Events, VNR) $77,041 $28,000 $64,000 $36,000 DA, AT, Miami media calls, cross-sell, press gifts Call Center Fulfillment $23,510 $30,000 $30,000 Stakeholders Relations $0 $5,000 $5,000 Photography $15,000 $15,000 $15,000 Research $57,aa2 $80,000 $70,000 ($10,000) Reduced creative pre-testing Insurance $3,500 $2,000 ~ $2,000 Misc. $2,213 $0 $0 Contingency $166,335 $100,000 $90,000 ($10,000) Minimal Total Miscellaneous $345,481 $260,000 $276,000 Professional Fees Legal and Accounting-TOV $14,750 $15,000 $15,000 Advertising Agent Fees $101,250 $70,000 $94,000 $24,000 All agency accountabilities. Marketing Coordination- WCTB $103,250 $105,000 $105,000 Strategic Advisory/Planning $50,000 $78,000 $78,000 PubliGMedia Relations $100,000 $85,000 $100,000 $15,000 See above. Wed site $24,156 $25,000 $46,000 $21,000 Total Professional Fees $393,406 $378,000 $438,000 Total Expense $1,586,769 $1,900,000 $1,900,000 Net Income $197,527 $0 $0 12/17/02 2002-2003 MEMORANDUM TO: Vail Town Council FROM: Judy Camp Finance Director DATE: December 3, 2002 RE: VLMD Budget Information I am attaching 2003 budget information for the Vail Local Marketing District. This will be an agenda item for your meeting on December 17 when we will ask for approval of the adopting resolution. We are distributing the information now to give you ample opportunity for review since the resolution needs to be adopted by year-end and you have just one meeting remaining. Kelly Layton has developed the line item budget consistent with the current proposed marketing plan for VLMD. She has alerted us that there may be some line item changes following the Advisory Council meeting on December 16`h~ These changes will be between accounts only and will not affect the total spending request. If you have any questions regarding the marketing plan and/or the line items budgeted, please fee free to call Kelly directly at 477-4017. MEMORANDUM TO: Vail Town Council FROM: Judy Camp Finance Director DATE: December 3, 2002 RE: VLMD Budget Message The 2003 Vail Local Marketing District (VLMD) budget is prepared on a cash basis. The proposed revenue budget is $1.7 million and the proposed expenditure budget $1.9 million. The resulting $200,000 deficit will reduce fund balance in an amount equal to the projected surplus for 2002. The 2002 surplus is a result of adopting a reduced internal spending plan in response to revenue uncertainties following 9/11. Although revenue actually came in about $300,000 higher than the reduced plan, only $100,000 of that amount could be spent effectively in the current year. The fund balance at the end of 2003 is projected at $414,742, including the capital reserve of $317,000 provided by the Town of Vail. Primary. revenue for the VLMD is a 1.4% tax levied on lodging revenues within the Town of Vail. Lodging tax receipts are budgeted at $1,550,000 for 2003. This is a reduction for $140,000 or 8.3% from the original 2002 budget and an increase of $75,000 or 5.1% over the current year projection. Additional revenue of $150,000 is budgeted in 2003 for the Town of Vail's contribution to VLMD. This is a reduction of $150,000 from the 2002 budget. Funds received by the VLMD are used to market the shoulder and summer seasons within the Town of Vail. 2003 expenditures of $1.9 million represent a reduction of $115,000 or 5.7% from the original 2002 budget-and an increase of $313,000 or 19.7% from the current projection for 2002. $200,000 of the increase from the 2002 projection is a carryover of the 2002 surplus as described above. Vail Local Marketing District 2003 Budget Proposal 2001 2002 YTD 2002 2002 2003 Actual Actual1l/18 Budget Projection Budget Income Lodging Tax 1,537,812 1,051,125 1,690,000 1,475,000 1,550,000 Town of Vall Contribution 60,190 289,088 310,000 300,000 150,000 Other Income - 15,000 9,296 Interest Income 7,987 4,557 Totallncome 1,605,990 1,344,770 2,015,000 1,784,296 1,700,000 Expense Destination Print Advertising (Includes Production) 274,690 98,474 278,000 96,557 314,150 Online Advertising/ Web Marketing 79,372 27,722 56,700 5,000 30,000 E-Mall Advertising 4,158 12,700 13,200 26,350 Direct Mail Advertising 33,651 38,000 33,651 - Cross Sell (Includes TV8 and video) 90,672 43,395 69,500 .43,312 30,000 Data Base Management 32,764 56,000 51,092 30,000 StreteglcAlllance/Partnerehips 11,500 10,000 11,500 45,000 Cultural Alliance - 60,000 Coop - 25,000 Event Marketing - 50,000 Total Destination 444,734 251,664 520,900 254,312 610,500 Groups and Meetings Print Advertising (includes Production) 137,391 133,122 148,000 136,985 100,000 Online Advertising/Web Marketing 36,402 1,350 32,500 1,500 12,000 Trevel/Tredeshows 89,830 94,433 112,000 128,925 130,000 Memberships 7,234 8,894 10,000 4,785 13,000 Direct Mail 11,939 33 - - Collaterel 25,142 2,980 20,000 2,980 - Telemarketing 32,756 - 15,000 10,000 Database/Postcard Program 22.865 15,369 30,000 18,758 30,000 Tredeshow Booths 575 3,610 - - Familiarization Trips 32,362 18,696 25,000 34,050 50,000 Strategic Alliance - 759 5,000 - Total Groups and Meetings 396,494 279,246 397,500 327,983 345,000 F:\FINANCE\VLMD\VImd03 1 12/3/02 Vail Local Marketing District 2003 Budget Proposal 2001 2002 YTD 2002 2002 2003 Actual Actualll/16 Budget ProJecdon Budget Front Range Event Marketing (Radio, TV, 8 production) 318,402 134,826 225,000 138,014 25,000 Collateral (Lure piece/medla kit) - - - - 50,000 Merchandising - - - - 12,500 Packaging - - - 2,500 Promotions 3,782 23,563 10,000 - Newcomers' Event 20,000 . Drive Market Media ('03 ADV Inc prod) - 69,507 - 69,507 150,000 Strategic Alliances - 200 5,000 27,700 - E-Mail Marketing - 8,407 10,000 6,466 - Data Base Mgmt/Brochure/Direct Mall 16,395 24,423 54,000 23,900 41,500 Co-op (databs40/conventlona160) - - - 25,000 Web Site 1,237 - - - Total Front Range 339,817 260,926 324,000 265,587 306,500 Administration Fulfillment 33,127 22,001 30,000 23,510 30,000 Photography 16,000 13,900 25,000 15,000 15,000 Research 48,711 102,121 100,000 57,882 80,000 Insurance - 1,762 - 3,500 2,000 Contingency - 173,678 - 166,335 100,000 PubIIc/AAedia Relations Hard Costs, FAMS, Travel, Events, VNR 111,666 53,999 112,000 77,041 28,000 Miscellaneous 2,233 2,031 2,213 Stakeholders Relations - - - 5,000 Professional Fees Legal and Accounting 18,903 19,983 15,000 14,750 15,000 Advertising Agency Fee 228,000 90,000 228,000 101,250 70,000 Marketing Coordination - - 145,000 103,250 105,000 Public Relations 110,334 83,333 110,000 100,000 85,000 Web Site 3,502 - 4,100 24,156 25,000 Insurance 3,500 Strategic Advisory/Planning - - - 50,000 78,000 Professional Fees -Other 107,647 65,890 - - Total Administration 680,124 628,698 772,600 738,887 638,000 Total Expense 1,861,169 1,420,535 2,015,000 1,586,769 1,900,000 Surplus (Deficit) (255,179) (75,765) - 197,527 (200,000) Beginning Fund Balance 355,394 417,215 417,215 417,215 614,742 Capital Contribution from Town of Vail 317,000 Ending Fund Balance 417,215 341,450 417,215 814,742 414,742 F:\F I NANCE\VLMD\VImd03 2 12/3/02 a u u, f-i lt,a.(, It • IS•DY Vail CSE Strategic Plan- 2002-2005 11/14/02 Vail Commission on Special Events Strategic Plan 2002 - 2005 .~ Vail CSE Strategic Plan- 2002-2005 11/14/02 _, Executive Summary Vail is poised to reinvigorate its tourism business and Special Events will play a key role in making this happen. Success will depend upon disciplined attention to business basics: good strategic planning, objective decision-making, cooperation with the Vail Marketing District (VMD) and, most of all, focus. The Commission on Special Events (CSE) strategy includes several fundamentals. They are: 1. Special Events contribute to visitor satisfaction and increase spending. 2. Cooperation with the Vail Marketing District will eliminate duplication of effort: the VMD attracts visitors to Vail and the CSE entices them to return. 3. A single point of contact is required to support special event producers. 4. The use of measurable criteria in event selection, funding and evaluation is key to ensuring progress. These goals lead to the following priorities in priority sequence: 1. To ensure that visitors leave Vail with the intention to "definitely return". 2. To attract new (and current) events that have a large number of participants who will return year after year. 3. To be an advocate for selected icon events that are attracted and funded by others. Tactically, this means: 1. Attracting and funding only those events that support this strategy. 2. Securing a single point of contact for event producers. 3. Establishing clear coordination channels with the VMD. Progress will be evaluated by continually addressing these basic questions: 1. Did every event investment increase Vail's economic performance? 2. Are event investments being fully leveraged to increase sales and marketing reach? 3. Are we consistently achieving more impact with public resources? Vail is a leader. But in recent years, efforts in special events have achieved declining results. Vail has begun to experience an erosion of equity in the events marketplace, and rivals are taking away some of our tourism business. The stage is set for change and the following plan outlines how we will reach our goals. 3 Vail CSE Strategic Plan- 2002-2005 11/14/02 Submitted by the Vail Commission on Special Events: Commission Members Devon Alvarez, Voting, Business At-Large Pam Brandmeyer, Advisory, Town of Vail Dave Chapin, Voting, Restaurant Rick Chastain, Advisory, Vail Valley Chamber & Tourism Bureau Stephen Connelly, Advisory, At-Large Kaye Ferry, Advisory, Vail Chamber and Business Association Joel Heath, Advisory. Untraditional Marketing Chris Jarnot, Advisory, Vail Resorts Bill Jewitt, Advisory, TOV Council, Chairman Kurt Krieg, Advisory, Vail Valley Foundation Scott McCormick, Advisory, Highline Sports Piet Pieters, Advisory, Vail Recreation District Steve Rosenthal, Voting, Retail Rick Scalpello, Voting, At Large Packy Walker, Voting, Lodging 4 Vail CSE Strategic Plan- 2002-2005 11/14/02 '1 Introduction Vail has long been recognized as a leading tourism destination. Facts that support this assertion are numerous and :evident: widespread brand recognition and the hosting of numerous major international events over the last 20 years. These factors have combined to solidify Vail's premier status -validated in 2002 with a number-one ranking by Ski Magazine. And yet, Vail's economic performance has been stagnant for the last several years: declining sales tax receipts, attrition of the retail core and hotel occupancy rates far below capacity. These indicators are especially evident during the summer months. Vail's performance in Special Events has seen its highs and lows. Early on, when seeking to establish its reputation in the marketplace, major international events proved crucial. This was especially true during Vail's formation, and perhaps no better recent example can be found than the 1989 World Alpine Ski Championships. Despite these and other successes, Vail has not kept pace with the marketplace. Even with a growing inventory of cultural events and an occasional hosting of a world championship, Vail has lacked a consistent strategy. True to Vail's visionary spirit, however, efforts are now addressing Vail's most important marketing priorities. The VMD has directed significant resources at repositioning the Vail Brand; extensive consumer research has helped refine the target consumer; key markets have been determined and new messaging has been established. The Town of Vail Council recently approved legislation that seeks to refocus Vail's special events program. This ordinance reorganized the existing Commission on Special Events (CSE) and set several broad objectives. Among them are: 1. To increase lodging and sales tax collections . 2. To establish a single point of contact for events administration 3. To provide street entertainment and special events for vitality, economic viability and fun all year The TOV Council approved a 2003 budget of $570,000 for special events. It is an objective of the CSE to demonstrate to Council that special events are a revenue provider for the Town and not an expense, that events can deliver substantial sales and lodging tax revenues while at the same time making Vail a more exciting place to live. In summary, special events, long identified as critical to Vail's success, are receiving renewed attention, increased resources and much greater accountability for economic contribution. The stage is set for change. The following Strategic Plan is designed to lay a foundation for the development and future success of Vail's special event program. 5 Vail CSE Strategic Plan- 2002-2005 Strategic Fundamentals 11 /14/02 Role(s) of the CSE Prior to its reorganization, the Vail CSE was largely a granting body, primarily tasked with considering producer requests for funding. Moving forward, the CSE will play a much more proactive role by: 1. Focusing on a strategy designed to entice current visitors to return to Vail 2. Attracting new visitors by dedicating resources to recruit participant events 3. Following objective event selection, funding and evaluation criteria 4. Ensuring that event investments are closely coordinated with broader marketing objectives identified by the VMD Role(s~ of the VMD The VMD will play a key role in event marketing by placing heavy emphasis on this area in its new plans for Vail's Summer Brand. In this effort, the VMD will: 1. Determining key brand elements: target consumer demographics, primary and secondary markets, messaging, etc. thus providing input to the CSE on event strategy, selection and evaluation 2. Coordinate communication and planning timelines with the CSE so that event investments are fully leveraged 3. Budget appropriate resources to take advantage of ancillary marketing opportunities brought about by Vail's special events portfolio Event Production and Risk The public sector is far less efficient at producing special events than private and non-profit entities. In addition, municipal budget constraints make it unappealing to risk financial resources on items such as ticket and merchandise sales. Fortunately, there is a thriving events industry eager to locate event properties in attractive locations such as Vail. Therefore, the CSE will engage outside firms to produce events in Vail -using their capital. Event Categories Special Events are not monolithic. An endless array of events exists, all with different attributes and benefits. Therefore, a common vocabulary is required to identify what events are needed and how they will contribute to Vail's goals. For this purpose, the CSE has developed athree-tiered approach. While the following table provides the basics, greater detail can be found in o Attachment A: Event Categories 6 Vail CSE Strategic Plan- 2002-2005 11/14/02 r ICOn Those "mega" events, occurring Advocacy infrequently and requiring extensive community and volunteer involvement Participant Events characterized by a large Recruitment, facilitation artici ant base and site im rovement Ambient Locally-produced events designed to Seed funding and enhance the experience of existing promotion guests, increase their intent to return and increase visitors endin Event Comparison While these categories lend structure to the choices that exist, tools are still needed to compare events on an "apples to apples" basis. While final CSE decisions will be made using both subjective and objective models, significant attention will be given to gathering as much quantifiable data as possible. In this effort, a numerical ranking grid will be used - Attachment B - Specia/ Event Ranking Grid. This tool will be revised and updated with experience. Event Acquisition The CSE's top strategic priority is to entice visitors to return to Vail. Therefore, the CSE will ensure that ambient events are held when the maximum number of visitors is here to enjoy them: in the summer that is from the end of June to the middle of September. Fortunately, the time period from the end of June to mid August already hosts BRAVO and the International Dance Festival, which, even. though they are more icon than ambient events, .play a major role in enticing visitors to return. Therefore, the CSE will initially focus on new ambient events for the mid August to_mid September time slot. Concurrently, the CSE will recruit and give preference to participant events that would occur in June or September. In order to get the most "bang for the buck", the CSE will 1. Attempt to migrate current local events into visitor ambient events. e.g. July 4th parade, annual tree lighting, ski swap. 2. Promote participant events to visitors and locals. 3. Focus on improving Town facilities and support of events in lieu of providing funding. 4. Provide contact information on visitors to VMD for future direct marketing. 5. Encourage producers of special events to provide free street entertainment e.g. clowns from circus, musicians from BRAVO, artists from Arts Festival. 6. Actively solicit entrepreneurial street entertainment. 7. Develop a startup kit for non-profits on how to create afund-raising event. The events industry is diverse and dynamic, consisting of many players in constant shift. This begs the question, "how can Vail acquire the right events, at the right time and under the right terms?" Fortunately, Vail is not the only community to ask, and the industry has responded by developing several methods for events and potential host sites to court one another. Among them 7 Vail CSE Strategic Plan- 2002-2005 11/14/02 r are industry associations, tradeshows, websites and periodicals -all actively promoting events looking for host sites and vice-versa. These, along with personal promotion efforts will enable Vail to develop numerous positive event choices. The CSE will pursue a specific acquisition strategy for each event category, as outlined below: .- - •. Icon o Advocate selected events attracted and 24-48 months funded b others Participant o Aggressive event recruitment utilizing 6-24 months personal promotion efforts Ambient o Annual RFPs to local event roducers <12 months Critical success measurements In keeping with the public trust, and economic realities, every event investment will be held to a high level of accountability. In coordination with the VMD and appropriate research vendors, tools will be developed to regularly measure the following criteria: 1. Economic indicators o Sales tax collections o Lodging tax collections o Occupancy rates o Direct event spending o Tangible marketing benefits o Revenue generated through ancillary efforts 2. Research Measurements o Guest intent to return o Awareness of Vail as an events destination 3. Other values o Consumer (FIT) name acquisition and follow-through o Group sales leads Goals No strategic effort is able to allocate resources or measure success until goals are established. Therefore, the CSE has set the following schedule: 8 Vail CSE Strategic Plan- 2002-2005 11/14/02 By year-end 2002 1. Secure a schedule of ambient events for 2003 and develop a consistent structure for leveraging them to increase visitor return. 2. Identify target categories and producers of participant events. 3. Secure administrative and participant event resources. a. Allocate funds to effectively administer the CSE and to provide producers with a single point of contact. b. Allocate funds to recruit participant events and to spearhead development of TOV capacity to host these events. 4. Identify areas of coordination with the VMD. 5. Develop a planning timeline for 2003. 6. Publish the CSE Strategy. By spring 2003 1. Implement a new ambient event process that accurately reflects this strategy. 2. Solidify strategic coordination with the VMD. 3. Provide Council with a status report. By summer 2003 1. Reassess Administration and Participant Event resource plans. 2. Provide a detailed special event budget request to TOV Council for 2004. 3. Establish a firm timeline to engage planning for 2005 events. 4. Create a structure to take advantage of alternative revenue opportunities generated by event hosting e.g. sponsorships, lodging commissions, revenue sharing. 5. Provide Council with a status report. By year-end 2003 1. Execute at least one new participant event. 2. Assess success and failure of 2003 events and make corrections for 2004. 3. Provide Council with a status report. By year-end 2004 1. Execute at least two additional participant events 2. Assess success and failure of 2004 events and make corrections for 2005. 3. Provide Council with an annual status report. By year-end 2005 1. Execute at least three additional participant events. 2. Assess success and failure of 2005 events and make corrections for 2006. 3. Provide Council with an annual status report. The CSE is committed to evaluating these goals on a regular basis. 9 Vail CSE Strategic Plan- 2002-2005 11/14/02 Staffing, Facilitation and Event Recruitment These efforts cannot be conducted by Commission members alone, especially given their focus on strategy, volunteer status and base of expertise. Almost every significant event destination allocates resources to the administration, ongoing support and recruiting of special events. The Vail CSE will do the same. In the long-term, Special Events could generate ancillary revenues and help to underwrite the costs of administration and recruitment. Today, these additional revenues are not available. The preliminary budget for 2003 assumes the following staffing: 1. Contracting for CSE administrative support and a single point of contact for events administration. 2. Contracting for recruiting of participant events, facilitation of these events until a permit is submitted and spearheading the development of TOV capacity to host these events. Dependencies The CSE is an agency of the TOV and it therefore relies on the Town for support in many areas. Otherwise, the CSE would have to duplicate these services at costs that would consume the CSE budget. Examples of support that the CSE will look to the Town to provide are: 1. Legal 2. Reproduction and Supplies 3. Email Accounts 4. Phone 5. Liability Insurance 6. Contract Negotiations 7. Office Space 8. Town Staff Support as Required 9. Consistent Special Events Funding The CSE is also dependent on the VMD: 1. To bring visitors to Vail. 2. To market CSE events. 3. To establish a single lodging contact for events. 10 Vail CSE Strategic Plan- 2002-2005 11/14/02 7 Preliminary Budget - 2003 Income g(~S~ p~G TOV CSE Event Funding $ 500 Other Revenues $ - Totallncome $ 5,000 S bS, D00 Expenses Event Funding Ambient events $ 225,000 Uail America Days Oktoberfest Tree Lightings Others TBD $ 225,000 Participant Events $ 220,000 TEVA Mtn Games* `~$ 75,000 American Ski C/assic* ''$ 25,000 The Session * ~$ 20, 000 3 on 3~Soccer $ 25,000 Others TBD $ 75,000 Administration, Recruiting $ 75,000 and Research Total Expenses $ 520,000 Contingency $ ~$sCf,000 Total Expenses plus Contingency $ .5.7-8~6IIb sus, oao * =Funded SUMMARY The CSE strategy is to use special events to entice visitors to return again and again, to increase the lengths of their visits and most importantly, to spend more money in Vail. 11 Vail CSE Strategic Plan- 2002-2005 11/14/02 Attachment A -Event Categories Icon (events that are highly sought-after) Icon events are national /international in scope an are ikely to contain professional or Olympic-level performers. They represent the top level of perfo mance r competition in their category and generate widespread brand exposure in the form of televi~n, broa public awareness (often crossing international boundaries) and possess an extended marketin and PR pla~i. Icon events bring a large participant base with them, significant direct spending, and generate~spectator numbers that measurably impact Vail's economy. They are secured through targeted identificaYon and negotia 'on and require a significant investment from the for-profit sector. Icon events also require extensive investm t from the host com unity, often in the form of seven-figure cash contributions, a dedicated organizing co ittee/staff and large v unteer core. Icon events possess a secure financial a d national sponsor base and ave a proven profit outcome. But, they also require the host community to pa significant site fees, and assure significant financial risk, with the opportunity of return through local r venue sharing, (lodging package's, ticketing, concessions, merchandise, etc.) Examples: World Alpine Ski Ch mpionships, New Orleans Jazz Festiva ,New York Philharmonic, Super Bowl, Ryder Cup, U Open, World Cup, Olympics, X-Games, PGA TOUR Participant (events that active) look for host sites, but require recruitment) Participant events run the ga ut from season-ending championships in amate r sports to stops within a large tour or series to regional ama,~eur events and conferences. They are probably caned by a national governing body, tour or producer. Th y are primarily identified by the size of the partici nt base they bring with them. Their primary bene t is measured by participant spending and heavy con 'deration is given to length of stay and time of year. The events are actively looking for host sites and particip to in numerous industry "site brokerages". Vail c n only recruit these events through an ongoing outreach rogram. Secondary consideratio is given to their marketing value to the general consumer where they may very well have high appeal to si gle-category audiences. Sometimes they will be televised (from ational to regional) but they have limited abi ty to attract a large spectator base on their own. Given Vail's na e, however, they may attract sufficient sp tators to reach high levels of occupancy. Participant events offer m Berate FIT marketing opportu ities through association membership, website linkages, exposure at o er events in the tour or series, etc. These events ar financially secure, probably having one or two major sponsors,.but will req 're a host-site investment (as was $20,000 and as high as $200,000), often as a combination of cash and in- 'nd support. The primary portunity for regaining investment capital will come from lodging package sale and IocaUregiona sponsorships. Examples: TEVA Outdoor Games, World Mtn. Bike Championships, NGB National Champions ips, US Youth Soccer Regionals, USTA Fed Cup/Davis Cup, US Cross Country Championship , Professional Cycling Tour, American Ski Classic, 3on3 Soccer, Lacrosse Shootout Amble t (events to improve visitor satisfaction and increase spending) Ambi t events are designed to enhance the experience of existing guests and to increase guest intent to return. They currently constitute the majority of the events that occur in Vail. Their primary benefit is visitor spe ding in the Vail business districts. They are acquired through an annual RFP process and are likely t be loc Ily produced. ese events generally could not get started without public funding. Examples: Vail America Days, Vail Arts Festival, Oktoberfest, Big Wheel & Chilifest, Tree Lightings ll . Vail CSE Strategic Plan- 2002-2005 11/14/02 x Attachment B -Special Event Rating Grid EVENT NAME: TYPE OF EVENT (circle one): Ambient Participant Ratin~(1-5) Ambient Participant Score Economic Impact 20 25 Timing 20 15 Demographic Fit 25 15 Growth Potential 15 20 Producer Qualifications 15 15 Marketing Value 5 10 Total N/A 100 100 Economic Impact: Timing: Demographic Fit: Growth Potential: Producer Qualifications Marketing Value: Projected sales and lodging tax revenue impact Match strategic time slot(s) for this type of event Match profile of target visitor for this time slot How big can it become Can the producer get the job done Provide advertising content or visitor referrals to VMD 13 MEMORANDUM TO: Vail Town Council FROM: Community Development Department, Public Works, and Fire Department DATE: November 5, 2002 SUBJECT: Development Review Fees Summary On November 5, 2002, the Town Council directed staff to increase building fees consistent with the 1997 UBC fee structure. The 1997 fee structure is utilized by the other jurisdictions in Eagle County and Summit County. The Town of Vail is currently 20%-35% less than otherjurisdictions (Eagle, Gypsum, County) for building fees. The Fire Department is considering the input received from the Town Council and is not proposing a fee change. at this time. Public Works would still like to discuss a new fee for public right of way permits. II. Public Works Proposed Fees The Public Works Department would like to increase the Public Way Permit from the existing fee of $75.00 dollars to $150.00 dollars and increase the street cut bonds held from one year to two years. The last time the Public Way Permit fee was increased was in 1991. The new increase would take effect in 2003. A public way permit survey was done in March of 2002, which included eleven other entities within the State of Colorado. (Copy of Survey on file at the Public Work Department) A copy of the Survey is attached for you information (Attachment 2). Out of the eleven entities Aspen, Pitkin County, and Snowmass Village have more than twice the permit fees compared to Vail. Eagle County and Breckenridge fees are closely within the fee structure that Vail is considering and Avon is currently working on raising their permit fees. We have estimated the time involved to review, issue, and inspect the Public Way Permit. It's estimated to take 2'/i - 5'/z hours, with an average of 4 hours. A loaded hourly rate of $ 40 dollars an hour and the average cost for a permit is $ 160.00. The Town issues approximately 250 permits per year. However, due to franchise agreements we don't collect full cost on all permits. In 2001 we collected on 127 public way permits, 73 were Pubic Way Permits with the fee of $75.00 dollars a piece, 54 permits were Public Way UT which is Utility Companies at a fee of $ 50.00 dollars a piece. 2001 had a total collection of $8,175 dollars. III. Next Steps Based on the input from the Town Council, staff would propose communicating all proposed changes to the development community and providing an opportunity (The month of January) for contractors, designers, and applications to communicate any concerns to the Town of Vail. If there are no significant concerns staff would propose implementing the new fees which would begin with an ordinance to change the Public Works Fees in February 2003. If the Town received input on the fees staff could share that with Council on February 4, 2003. MEMORANDUM TO: Vail Town Council FROM: Community Development Department, Public Works, and Fire Department DATE: November 5, 2002 SUBJECT: Development Review Fees I. Summary On November 5, 2002, the Town Council directed staff to increase building fees consistent with the 1997 UBC fee structure. The 1997 fee structure is utilized by the other jurisdictions in Eagle County and Summit County. The Town of Vail is currently 20%-35% less than other jurisdictions (Eagle, Gypsum, County) for building fees. The Fire Department is considering the input received from the Town Council and is not proposing a fee change. at this time. Public Works would still like to discuss a new fee for public right of way permits. I1. Public Works Proposed Fees The Public Works Department would like to increase the Public Way Permit from the existing fee of $75.00 dollars to $150.00 dollars and increase the street cut bonds held from one year to two years. The last time the Public Way Permit fee was increased was in 1991. The new increase would take effect in 2003. A public way permit survey was done in March of 2002, which included eleven other entities within the State of Colorado. (Copy of Survey on file at the Public Work Department) A copy of the Survey is attached for you information (Attachment 2). Out of the eleven entities Aspen, Pitkin County, and Snowmass Village have more than twice the permit fees compared to Vail. Eagle County and Breckenridge fees are closely within the fee structure that Vail is considering and Avon is currently working on raising their permit fees. We have estimated the time involved to review, issue, and inspect the Public Way Permit. It's estimated to take 2'h - 5'/z hours, with an average of 4 hours. A loaded hourly rate of $ 40 dollars an hour and the average cost for a permit is $ 160.00. The Town issues approximately 250 permits per year. However, due to franchise agreements we don't collect full cost on all permits. In 2001 we collected on 127 public way permits, 73 were Pubic Way Permits with the fee of $75.00 dollars a piece, 54 permits were Public Way UT which is Utility Companies at a fee of $ 50.00 dollars a piece. 2001 had a total collection of $8,175 dollars. III. Next Steps Based on the input from the Town Council, staff would propose communicating all proposed changes to the development community and providing an opportunity (The month of January) for contractors, designers, and applications to communicate any concerns fo the Town of Vail. If there are no significant concerns staff would propose implementing the new fees which would begin with an ordinance to change the Public Works Fees in February 2003. If the Town received input on the fees staff could share that with Council on February 4, 2003. l • CJ Town of Vall Summary of Major Changes In Operating Expenses 2002 Budget to 2003 Proposal Contributions and Community Support VLMD Funding VCBA Reduced 1/3 Each Year Vail Today TOVNA Task Force -visitor interrupt surveys, peer resort visi TIF EducationNail Renaissance Jammin Jazz funded by Council United Way for Education & Human Services Contributions Other Changes to Contributions Subtotal Contributions and Community Support Staffing and Employee Costs Staff Reductions Salary savings from vacant positions Overtime Reduction in seasonal positions -bus drivers Reduction in seasonal positions -maintenance Employee Christmas party 8 picnic International Recruiting Merit Increases at 2.5% Health Insurance Worker's compensation Tuition program for student fire fighters Subtotal Staffing and Employee Costs Services Bus Routes Check Point Charlie Snow Shovelling Park Improvements Gate Operations 4 new parking hosts Police Contracted Services for July 4th and New Year's Public Education for July 4th & New Years curfews Subtotal Services Other Operating Costs Heavy equipment operating costs Utility Costs Town Manager . Facility maintenance and landscaping supplies Public Works' Operating Expenses not shown elsewhere Town Council Housing Maintenance Information Systems projects and support Town Attorney expenses -professional fees, litigation. Etc.. Dispatch -smaller portion of shared costs Transportation dept advertising All other items General liability insurance All Other Subtotal Other Operating Costs Net Expenditure Reduction 10/01/02 Meeting Current Submission Changes Proposal (308,000) 150,000 (158,000) (100,000) 45,000 (55,000) (70,000) (70,000) (59,600) (59,600) (38,600) (38,600) 28,025 (28,025). - (14,250) (14,250) (5,912) (5,912) (548,175) 148,813 (401,362) (125,000) (125,000) (90,000) (90,000) (88,487) (88,487) (81,712) (81,712) (22,242) (22,242) (17,850) (17,850) (10,373) (10,373) 326,000 326,000 80,800 80,800 51,900 51,900 9,220 9,220 32,256 - 32,258 (200,000) 140,000 (60,000) (50,000) (50,000) (31,000) (31,000) (20,000) (20,000) (16,500) (16,500) 61,300 61,300 10,000 10,000 20,000 20,000 (226,200) 140,000 (86,200) (114,802) (114,802) (59,665) (59,665) (49,138) (49,138) (47,595) (47,595) (27,182) (27,182) (30,119) (30,119) (30,000) (30,000) (24,700) (24,700) (14,748) (14,748) (13,983) (13,983) (13,246) (13,246) 75,154 75,154 8,257 8,257 (328,501) - (328,501) (1,083,888) 288,813 (797,073) l d.. ~ n. vd- ~i u.&,(- {~, r ,~ VJ ~} '/'fin{fy F .t, \ ~ _~' DESIGN REVIEW BOARD AGENDA Wednesday, December 4, 2002 3:00 P.M. PUBLIC MEETING RESULTS PUBLIC WELCOME PROJECT ORIENTATION /LUNCH -Community Development Department MEMBERS PRESENT Bill Pierce Hans Woldrich Charles Acevedo Margaret Rogers MEMBERS ABSENT Clark Brittain SITE VISITS 1. Tivoli - 386 Hanson Ranch Road 2. Forest Road LLC - 265 Forest Road 3. Moe's Original Barbeque - 675 West Lionshead Circle Driver: Warren 12:00 pm 2:00 pm PUBLIC HEARING -TOWN COUNCIL CHAMBERS Tivoli Lodge DR602- 0404 George/Allison Conceptual review of proposed new hotel 386 Hanson Ranch Road/Lot E, Block 2, Vail Village 5th Filing Applicant: Robert & Diane Lazier CONCEPTUAL - NO VOTE 2. Halaby residence DR602-0388 Bill Final review of new two-family residence and EHU 252 West Meadow Drive/Lot 8, Vail Village 2"d Filing. Applicant: Theodore S. Halaby, represented by Segerberg Mayhew & Assoc. MOTION: Charlie Acevedo SECOND: Margaret Rogers VOTE: 4-0 TABLED UNTIL DECEMBER 18, 2002 3. Moe's Original Barbeque DRB02-0408 DRB02-0409 Warren Final review of proposed sign & proposed exterior alterations 675 West Lionshead Circle/Lot2 Block 1 Vail Lionshead Filing 3 Applicant: Jeff Kennedy MOTION: Charlie Acevedo SECOND: Margaret Rogers VOTE: 4-0 APPROVED SIGN WITH 1 CONDITION: That the 3 square foot sign is approved with new lighting to be submitted and reviewed by staff. ~. TOWN OF PAIL ~{ 3:00 pm 1 MOTION: Charlie Acevedo SECOND: Margaret Rogers VOTE: 4-0 TABLED EXTERIOR ALTERATIONS UNTIL DECEMBER 18, 2002 4. Fallridge Condos DRB02-0399. Matt Final review of proposed sign 1650 E. Vail Valley Drive/Lot 2, Sunburst Filing 3 Applicant: Fallridge Community Association MOTION: Charlie Acevedo SECOND: Margaret Rogers VOTE: 4-0 CONSENT APPROVED WITH 3 CONDITIONS: 1. That the proposed sign shall be carved wood with white letters and a brown background to match the Town of Vail park signs. 2. That it be center-mounted on one 4'x4' post. 3. That 1 square foot is the maximum area, per Town of Vail Code 11-4B-17(B). 5. Spraddle Creek LLC DRB02-0256 Matt Final review of proposed new single family residence 1094 Riva Glen/Lot 4, Spraddle Creek Applicant: Spraddle Creek LLC, represented by Michael English & Assoc. MOTION: Charlie Acevedo SECOND: Margaret Rogers VOTE: 4-0 CONSENT APPROVED WITH 1 CONDITION: That Public Works issues be resolved by the applicant, prior to the submittal of a building permit. 6. Forest Road LLC DRB02-0412 Matt Conceptual review of a proposed new single family residence 265 Forest Road/Lot 21, Block 7, Vail Village 1St Filing Applicant: Forest Road LLC, represented by Michael English & Assoc. CONCEPTUAL - NO VOTE Staff Approvals Austria Haus DR602-0392 George Installation of garage ventilation system with exterior condenser for hotel air conditioning 242 E. Meadow Drive/Block 5E, Vail Village 1St Filing Applicant: Encompass Mechanical Service Montalvo residence DRB02-0411 George Garage addition and new landscaping 748 Potato Patch Drive/Lot 7, Block 2, Vail Potato Patch 2"d Filing Applicant: Tamaca Corp Hagerman residence DRB02-0407 George Change to light fixtures, chimney & windows 1784 Matterhorn Circle/Lot 2, Vail Village West 2"d Filing Applicant: Philip & Jocelyn Hagerman 2 Ryerson residence DRB02-0403 Bill 60 sq. ft. addition and change the 15t floor roof to standing seam metal roof 4859 Meadow Drive/Lot 16, Block 5, Bighorn Subdivision 5th Addition Applicant: Anthony Ryerson, represented by Beth Levine, Architect The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479- 2356,Telephone for the Hearing Impaired, for information. 3 f • ; ~ i/ C.'`/ `F ~ , SVV! "fi - .`.- ~, r" ~~ ~~ PLANNING AND ENVIRONMENTAL COMMISSION PUBLIC MEETING RESULTS Monday, December 9, 2002 Christmas Lunc~i PROJECT ORIENTATION / -Community Development Dept. PUBLIC WELCOME 12:00 pm MEMBERS PRESENT John Schofield Erickson Shirley Chas Bernhardt Doug Cahill George Lamb Rollie Kjesbo Gary Hartman Site Visits 1. Evergreen Lodge - 250 S. Frontage Road 2. Tivoli Lodge - 386 Hanson Ranch Road 3. Whitewater Park -Gore Creek Promenade 4. Halaby residence - 252 West .Meadow Drive Driver: George 1:00 pm ~o NOTE: If the PEC hearing extends until 6:00 p.m., the board may break for dinner from 6:00 - 6:30 Public Hearing -Town Council Chambers 2:00 pm 1. A request for a conditional use permit, to allow for a Type II Employee Housing Unit, located at 252 West Meadow Drive/Lot 8, Vail Village 2"d Filing. Applicant: Theodore S. Halaby, represented by Segerberg Mayhew & Assoc. Architects Planner: Bill Gibson MOTION: John Schofield SECOND: Rollie Kjesbo VOTE: 7-0 APPROVED WITH 3 CONDITIONS: 1 MEMBERS ABSENT TOWN OF VAIL ~ The Planning and Environmental Commission's approval of this conditional use permit is contingent upon the applicant receiving Town of Vail design review approval for this proposal. . 2. Prior to the issuance of building permits, the applicant shall execute a Type II EHU deed restriction with the Town of Vail Department of Community Development to permanently restrict the use of the EHU for employee housing. 3. Prior to DRB approval, the applicant shall revise the plans to indicate a walkway to the EHU. 2. A request for a variance from Section 11-4C-3 (Building Identification Signs), Vail Town Code, to allow for a sign that exceeds the allowable maximum height above grade, located at 250 S. Frontage Road/Tract C, Block 1, Vail Lionshead 2"d Filing. Applicant: Evergreen Lodge at Vail Ltd. Planner: Matt Gennett MOTION: Chas Bernhardt SECOND: Rollie Kjesbo VOTE: 6-1 (Schofield opposed) TABLED UNTIL JANUARY 13, 2003 3. A request for a recommendation to the Vail Town Council for the establishment of Special Development District No. 37, to allow for the redevelopment of the Tivoli Lodge, located at 386 Hanson Ranch Road/Lot E, Block 2, Vail Village 5th Filing. Applicant: Robert & Diane Lazier Planner: George Ruther MOTION: Chas Bernhardt SECOND: George Lamb VOTE: 7-0 TABLED UNTIL JANUARY 13, 2003 4. A request for a modification to the 100-year floodplain, to allow for grading in the floodplain to modify the Gore Creek Whitewater Park, located at the Gore Creek Promenade/Tracts I & A, Block 5B, Vail Village 1St Filing, and setting forth details in regard thereto. Applicant: Town of Vail, represented by Gregg Barrie MOTION: Chas Bernhardt SECOND: George Lamb VOTE: 7-0 TABLED UNTIL JANUARY 13, 2003 5. A request for text amendments to Sections 12-7H-11 (Height & Bulk) & 12-71-11 (Height & Bulk), Vail Town Code and the Lionshead Redevelopment Master Plan to allow for a clarification to the maximum height and calculation of average maximum height requirements for buildings constructed in the Lionshead Mixed Use 1 and the Lionshead Mixed Use 2 zone districts, and setting forth details in regard thereto. Applicant: Town of Vail Community Development Department Planner: George Ruther MOTION: Chas Bernhardt SECOND: George Lamb VOTE: 7-0 TABLED UNTIL JANUARY 13, 2003 6. A request for a worksession to amend Chapter 12-15 (Gross Residential Floor Area), Vail Town Code, to discuss modifications and/or elimination of the Gross Residential Floor Area regulations in all zone districts, and setting forth details in regard thereto. 2 Applicant: Vicki Pearson, et.al. Planner: Russell Forrest TABLED UNTIL JANUARY 13, 2003 7. A request for a recommendation to the Vail Town Council, to allow for text amendments to Title 11, Sign Regulations, Vail Town Code, and setting forth details in regard thereto. Applicant: Town of Vail Planner: Russell Forrest/Matt Gennett TABLED UNTIL JANUARY 13, 2003 8. A request for a variance from Title 14, Development Standards Handbook, to allow for the construction of a new retaining wall exceeding the maximum height limitation, located at 265 Forest Road, Lot 21, Block 7, Vail Village First Filing Applicant: Forest Road LLC, represented by Michael English Planner: Bill Gibson WITHDRAWN 9. Approval of November 25, 2002 minutes MOTION: Chas Bernhardt SECOND: George Lamb VOTE: 5-0 (Hartman & Shirley abstained) APPROVED 10. Information Update The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department .~"' Vail Recreation D I S T R I C T 700 S. Frontage Road East Vail, Colorado 81657 970.479.2279 f 970.479.2197 vvww.vailrec.com VAn. GOLF CLUB 1778 Vail Valley Drive 479.2260 f 479.2355 GOLF MAINTENANCE 1278 Vail Valley Drive 479.2262 f 479.3451 PARK MAINTENANCE 700 S. Frontage Road East 479.2457 f 479.2197 VAIL TENNIS CENTER 700 S. Frontage Road East 479.2294 f 479.2281 JOHN A. DOBSON ARENA ' 321 Lionshead Circle 479.2271 f 479.2267 VAIL YOUTH SERVICES 395 E. Lionshead Circle 479.2292 f 479.2835 VAIL NATURE CENTER 601 Vail Valley Drive 479.2291 f 479.3459 MARKETING 700 S. Frontage Road East 479.2446 f 479.2197 ADULT & YOUTH SPORTS 700 S. Frontage Road East 479.2280 f 479.2281 August 7, 2002 Mr. Bob McLaurin Manager Town of Vail 75 South Frontage Road Vail, CO. 81657 Dear Bob, The Vail Recreation District Board of Directors is extremely concerned .with the continuation of the gymnastics program in Vail, as the demolition of the gymnastics facility seems imminent within the next eighteen months. Over the course of the last three years the Vail Recreation District (VRD) has taken a very pro-active role in attempting to construct a facility that would satisfy not only this need, but provide for the future expansion of recreation programs in Vail. In 1999 the VRD proposed a gymnastics facility on the North side of Dobson Ice Arena, but was denied the opportunity by the Planning and Environmental Commission. During the Hubsite project (2000 - 2001), the VRD proposed a gymnastics facility as a component of this project, and shared the cost for designing such a facility with the Town of Vail. Unfortunately this project has been postponed. Realizing that Donovan Park will be a perfect solution for keeping the gymnastics facility in Vail, we shared the design cost for the Donovan Park project with the Town of Vail. Once again the gymnastics facility was eliminated from the final Donovan Park design. To date the Vail Recreation District has spent in excess of $300,000 on design fees with a solution to realizing a new facility yet to be solidified. We appreciate the continuous efforts by the Town of Vail Council in relocating the, gymnastics program in Vail, and are very thankful for your assistance in~possibly relocating the program at.the Red Sandstone Elementary School site. What we need from the Town of Vail Council is a commitment towards a first class gymnastics/multi-purpose recreation facility in Vail as we strive to be the premier provider of quality recreation programs in the Vail Valley. Sincerely, ~~1./ Piet Pieters Director Vail Recreation District cc. VRD Board Or visit us on the web at: www.vailrec.com August 9, 2002 TOWN COUNCIL Attached is a letter from the VRD I would like to discuss with the Council next Tuesday before responding to. Bob McLaurin Attachment i~~;'\ ~~ ~ ~~~ ~v~ ~~ /a j~17 ~~ a.~~~. Vas ~ a~ r,~ , ~~~U~:-.Il -1 ~-F'.;.tFUTS ~ ¢ MEMBER JURISDICTIONS t EAGLE COUNTY Avon i Basalt Eagle ~ Gypsum Minturn Red Cliff Vail ' ~ GRAND COUNTY Fraser.. Granby Grand Lake Hot Sulphur Springs j Kremmling ; Winter Park JACKSON CODNfY Walden I~ITKIN'COUNTY Aspen j SumMtr CouNn Breckenridge Dillon 1 Frisco Montezuma Silverthorne P.O. Box 2308 • 249 Warren Aye. • Silverthorne, CO 80498 • 970-468-0295 • Fax: 970-468-1208 • www.nwc.cog.co.us October 18, 2002 Robert McLaurin Town of Vail 75 S Frontage Rd W - Vail CO 81657 Dear Robert, Please find enclosed your jurisdictiari s Northwest Colorado Council of Governments member dues notice and confirmation form for 2003. Please examine it, make your decisions and return it to us by November 30, 2002. The 2003 NWCCOG member dues notice and confirmation form is different than in years past. The reason for the difference is NWCCOG's recognition of the economic situation that is adversely affecting some of the jurisdictions within the region. The 2003 NWCCOG dues were calculated using the formula approved by the NWCCOG Council in 2001, utilizing a blend of population and assessed valuation. However, NWCCOG realizes; that revenue generation by some of the jurisdictions is •lagging significantly behind population growth and assessed valuation. Therefore, the NWCCOG Executive Committee voted to approve a plan that gives each jurisdiction the option of paying the 2003 dues as displayed on the accompanying form, or "freezing" the dues for 2003 at the 20021eve1. If your jurisdiction opts to pay the 2002 level dues for 2003, the difference will be placed on account as owed. However, no interest will be charged on the amount owed and no due date for payment of the owed amount is'established. The. amount owed may be deferred for any amount of time until your jurisdiction experiences improved fiscal conditions. With the receipt of either the ~.nn~ --.. ~nn~ ~-,r.-? a,....,, c~;. ^!~no :,<,.:,.a:,s.,•....., _..a~ ~,. ,...-~,.:,a_.,.~a .. L..._ a - wa./vl wv~ :L•C: tiU'i:iJ :. ~i1 L.V V~I,~1i11JU1111L'i iJ Vv 111 L/C: ~. VicJiuC;i -i; ~.l SiiC1i L1JC1J ~l_ ~:JVII standing. It is our hope that if your jurisdiction is experiencing a difficult fiscal time, this offer will enable you to maintain your membership in Northwest Colorado Council of Governments for 2003. NWCCOG is only as strong as the number and diversity of jurisdictions comprising our membership. - If you have any questions, please do not hesitate to contact me. Executive Director 2003 Northwest Colorado Council of Governments Dues Notice & Confirmation October 18, 2002 Robert McLaurin Town of Vail 75 S Frontage Rd W Vail CO 81657 2003 NWCCOG Dues: $9,632.00 2002 NWCCOG Dues were: $9,014.00 Please be sure to include in your 2003 Budget. Dues are payable by February 28, 2003 THANK YOU FOR YOUR SUPPORT! Please return confirmation by November 30, 2002 to: Northwest Colorado Council of Governments PO Box 2308 Silverthorne, CO 80498 Please i~'~dl:e a chec~ ~~iaiiC by i ~e YajTiiicii 3iiCtii~u $eieCtCd. Town of Vai12003 NWCCOG Dues: $9,632.00 or Town of Vai12002 NWCCOG Dues $9,014.00 with the difference to be paid later: Confirmed by Authorized Signature Date 10; 231-2002 11 :21 am Fr~m-DA FIFTHJD BRECKENRIDGE _ . o~~l~ :~~ r ~~: 9704537524 T-626 P.001/002 F-690 xc: Cam off. Office of the District Attorney Fifth Judicial District ,S'nrwng Summit, Lake, Cfear Creek, and Cagle Counrles F Michael C',oodbee, District Ac~orney R 'fc): I~.n\ f1~.1N~~~ll I I ,11. ~-E `7 - 2 ~ S" ~ I~AX Nc): _ --~ FR: ['/JCL?S:_,,,_! ~ ,,.,_ (iticlud-n~ this zinc) 1)/1'1'1;: ,~ 23~ ~~L ~ .(~ /~ ~« ***T~IP', INFORMATION CONTAINED IN TiITS MESSAGE IS INTLNI:)ED ONLY fiOR'I'HE ADDRESSEE OR THE- e1DDItF,.SSEE'S /aCJTI-i01ZIZED-ACiI:N'f . THE M1SSAG1= MAY CONTAIN INrORMATIUN WI~ICI~ [S 1'RIVILI:C_~ED, CUNf~1Y)f;N"C[AL (.)R U'CHL•RWISL EXEMPT I=ROM DISCLOSURE. ****** ~ IF THE R1=ADER OF THIS MESSAGE IS NOT THE LNTL-NIaED T~ECII'II~NT OR 'CI•IE RECIPIENT'S AUTI-~ORIZED AGEN'T'. THEN YOtJ ARE NC_)TIFIL-D 'fY~IAT ANY DISSEMINATION. DISTRIBU'I'I(~N OR COPYING OF THIS MCSSACiE IS PROHI$ITED, IF YOU [-LAVE R1~C.'I:IVLD't'[-115 MI':SS/~(..Gl:~. IN 1=RROR. PLEASE NOTII=Y THE SENDER IMMEDIATrf_Y 13Y ~i'hLEPI~ONI~ A'I' THE NUMBER S'CATEl~ BELOW AND RCTURN THTs MESSACiE BY MAIL TO THE SENDER A"C TIDE ADDRESS STA'['CD 13ELUW. fl~ MCSSAVI.: IS INCC)Itl:l'_C'["LY Itl;(;l':IVLU, C'/11.1_ (~)7U)-t~~-33?7 I~.X'I'. Icy Ici ~I)V1til,. t)I: (tl~-I~nX f~C) ~9~U1 X45,-7i?~. P.O. Box 488 Breckenridge, CO 80424 • (970) 453-2327 Fax (970) 453.7524 • ~i1 recycled paper 10-23-2+702 11 :21 am From-DA FIFTHJD BRECKENRIDGE ~. ~OW1rICIL~O GOVL~{~NM ''~~~a~ MEMBER JQRISDICTIONS EpCa.E C,ouN7Y Avon Oasalr y,{,~IC Gypsum i Mlniurp. Red Giff Vail GRAND COUIViY Fra~cr Cu+nby Grvnd Lalce lior Sulphur Springs Krcmmling Winter P.uk ~gcRSON CouNrv Walden IUtwN CouNrY Aspen Sumnnrr GOUN7Y Breckenridge Dillon Frisco Moncczuma Sl~erthorne 8704537524 T-626 P.002/002 F-690 n...r.µ.gy.yurr.uO. _.., ..._..._._~..•_.v..0.-»~•w-w~I~W~W+w+u....u. ~rwrwrwww.w.r.w.•_. ~ •..W,r.N~M-M~•w.rt+~.~..+.W.~,r.....u Mn.___.____~w...r. f .O. Box 2308.7A9 Warren Ave. • Silvcrthornc, CO 80498.970-d68-0295 • Fax: 970-A68-1208 • www.nwc.cog,co.us October 18, 2002 Dick Cleveland Town of Vail PO Box 1065 Vail CO S165S Deax Dick, ~'~,dc- S.C~C~-~- ~- IBS Q~,~r~-i our ~ C~-~u:~-Q- , ~o i ~~-~-' u'~ ~c t~ (~V ~ CC D ~ ~ ~,ue(. ~ W t N~ (~,~,~ ~ Ill. ~~.6„yL,~od, Please find enclosed your jurisdiction s Northwest Colorado Council of Goverruments member dues notice and confirmation form for 2003. Please examine it, make your decisions and return it to us by November 30, 2002. The 2003 NWCCOG member dues notice and confirmation form is different than in years past. I T'he reason for the difference is NWCCOG's recognition of the economic situation that is adversely affecting some of the jurisdictions within the region. The 2003 NWCCOG dues were calculated using the formula approved by the NWCCOG Council izt 2001, utilizing a blend of population and assessed valuation. Igowever, N'WCCOG realizes that revenue generation by some of the jurisdictions is lagging significantly behind population growth and assessed valuation. Therefore, the NWCCOG Executive Committee voted to approve a plan that gives each jurisdiction the option of paying the 2003 dues as displayed on the accompanying form, or "freezing'' hhe dues for 2003 at the 20021evel. If your jurisdiction opts to pay the 2002 level dues for 2003, the difference will be placed on account as owed. Howevr;r, no interest will be charged on the amount owed and no due date for payment of the owed amount is established. The amount owed may be deferred for any amount of time until your jurisdiction experiences iTr-proved fiscal conditions. With the receipt of Either the 20J3 cr 20C2 +~s•e: d:~es i•~r 2003, jurisdictions will be considered xnc;mbcrs in~good standing. It is our hope that if your jurisdiction is experiencing a difficult fiscal time, this offer will enable ' ou to maintain your membership in Northwest Colorado Council of. Govex is for 2003. NWCCOG is only as strong as the number and diversity of jurisdi lions comprising our membership. If you Have any questions, please do not hesitate to contact me. Executive Director '.~. ~ ~ Resolution No. 1, Series of 200 • • A RESOULUTION ADOPTING A BUDGET AND MAKING APPROPRIATIONS TO PAY THE COSTS, EXPENSES AND LIABILITIES OF THE VAIL LOCAL MARKETING DISTRICT, FOR ITS~ISCAL YEAR JANUARY 1, 200x,3 THROUGH DECEMBER 31, 200_ ,~2 I~ 3 WHEREAS, the Vail Local Marketing District board received and ap roved the operating plan and budget for the fiscal year 200_ on September, 5;2002; and WHEREAS, in accordance with CRS section 29-1-106 a notice of budget hearing has been published; and WHEREAS, notice of this public hearing to consider the adoption of the proposed Vail Local Marketing District budget was published in the VAIL TRAIL on theme of , 200; and NOW, THEREFORE, LET IT BE RESOLVED by the Vail Local Marketing District of Vail, Colorado, as follows: ~ 1 ~~~~,~, The Vail Local Marketi istrict Board adopts the submitted budget and appropriates for marketing related expenditures beginning on the first day of January 200,2~and ending on the 31St day of December 2002 3 3 Attested: Signed: orelei Donaldson, Town Clerk Pamela A. Brandmeyer, Secretary ~' ; ~~. ~~.rt, -, .j_ f' ~~. L? ~ i P ~ E ~, L _ ~~ ~~ ~ r U, y ~y°'wai~I3111+ ~~~I1 tl ° ~/ l~ 1 „(~ `'~ •