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HomeMy WebLinkAbout2003-07-15 Support Documentation Town Council Evening SessionAGENDA EVENING MEETING 6 P.M. TUESDAY, JULY 15, 2003 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1 • ITEM/TOPIC: Citizen Participation (5 min.) 2• ITEMII'OPIC: Consent Agenda re: June 3 Meeting Minutes (5 min.) 3. Kelli McDonald ITEM/TOPIC: Vail Town Council Sitting as the Vail Local Marketing Beth Slifer Board (2 hr.) Bill Siegel Steve Rosenthal • Funding Request for ProCycling Tour • Advertising Campaign Results Year-to-Date • Public Relations Update • Web Site Update 4. Pam Brandmeyer ITEM/TOPIC: Fire Services Update re: November Ballot, Consolidation, Matt Mire Fire Station Design (30 min.) ACTION REQUESTED OF COUNCIL: Review efforts to improve fire services and direct the town attorney to prepare an ordinance authorizing the placement of a general obligation bond. issue on the November election ballot, or to continue pursuit of consolidation agreements with Eagle River Fire and the Eagle Ambulance District, or both. BACKGROUND RATIONALE: Since March, the Town Council has made a series of decisions to improve the delivery of fire services throughout the community. As such, the Council has authorized the design of a fire station to be built on the Hud Wirth site in West Vail in such a way as to accommodate combined emergency services functions. Additionally, Council has expressed interest in asking Vail's electorate to finance the cost to construct and equip a new facility, in addition to a rebuild of the Main Vail fire station. Staff has prepared a memo outlining those costs and a recommended financing mechanism for the November ballot, as well as an update on consolidation discussions, which could impact the timing of a ballot issue. 5. Greg Hall ITEM/TOPIC: Request to Proceed through the Town's Development Review Process for Temporary Use of the Ford Park Softball Fields for Parking During the 03-04 Ski Season (15 min.) ACTION REQUESTED OF COUNCIL: Authorize staff to explore the feasibility of using the fields at Ford Park for temporary ski season parking and to submit an application to the Planning and Environmental Commission for a conditional use permit. BACKGROUND RATIONALE: Members of the Vail Parking Task Force met on July 9 and are recommending further exploration of a concept to use the softball fields at Ford Park for overflow parking during ski season. Due to the significant undertaking involved in exploration and implementation, the Task Force has asked the Town Council for authorization to proceed. 6. George Ruher ITEM/TOPIC: Request to proceed through the development review process with a proposal to construct a bridge across Gore Creek to allow snowcat access to Vail Mountain from the maintenance facility in Lionshead. (10 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny the applicant's request to proceed through the development review process. BACKGROUND RATIONALE: Upon approval to proceed through the development review process with an application that affects land owned by the Town of Vail, Vail Resorts Development Company (VRDC) will submit a development review application to the Town of Vail Community Development Department to allow for the issuance of a conditional use permit to construct a bridge across Gore Creek for snowcat access to Vail Mountain from the maintenance facility in Lionshead. The proposed access route would be located across the site of the new wastewater treatment plant (Old Town Shops) to the new bridge over the creek, connecting to the Westin Ho Trail. The Town of Vail (TOV) is the owner of land affected by the route. As required by the Vail Town Code, in order to proceed through the development review process, the permission of the property owner(s) (TOV) is required. STAFF RECOMMENDATION: The Community Development Department recommends that the Town Council grant an approval for the applicant's request to proceed through the development review process. 7. Bill Gibson ITEMlTOPIC: Second Reading of Ordinance No. 6, Series of 2003, an ordinance amending Sections 12-66-2, 12-6B-3, 12-6C-2, 12-6C-3, 12-6D-2, 12-6D- 3, 12-13-4, Vail Town Code, to allow a Type II employee housing unit as a permitted use and to eliminate a Type II employee housing unit as a conditional use in the Single-Family Residential (SFR), Two-Family Residential (R), and Two-Family Primary/Secondary Residential (PS) districts, and setting forth details in regard thereto. (10 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Ordinance No. 6, Series of 2003, on second reading. BACKGROUND RATIONALE: On July 2 the Vail Town Council voted 5-2 (Donovan and Jewitt opposed) to approve Ordinance No. 6, Series of 2003, on first reading without modifications. 8. Allison Ochs ITEM/TOPIC: Second Reading of Ordinance No. 9, Series of 2003. An ordinance repealing and re-enacting Ordinance No. 14, Series of 2001, providing for the major amendment of Special Development District No. 36, Four Seasons Resort, and amending the approved development plan for Special Development District No. 36 in accordance with Chapter 12- 9A, Vail Town Code, and setting forth details in regard thereto. (5 min.) ACTION REQUESTED OF COUNCIL: Table Ordinance No. 9, Series of 2003, on second reading,. to August 19. BACKGROUND RATIONALE: Ordinance No. 9, Series of 2003, amends Special Development District No. 36 to allow for the. redevelopment of the existing Chateau at Vail and Vail Amoco site. The proposal includes 118 accommodation units, 22 fractional fee club units, 34 Type III Employee Housing Units, 18 condominiums, retail and restaurant uses, conference and meeting rooms, and a spa and health club. On May 6, the Town Council voted to approve Ordinance No. 9, Series of 2003, on first reading, and set.second reading to occur on June 17. At this time, staff is requesting that second reading be tabled to August 19 to allow for additional time to resolve the conditions of first reading. STAFF RECOMMENDATION: The Community Development Department recommends that the Town Council table Ordinance No. 9, Series of 2003, on second reading to August 19. 9. Allison Ochs ITEM/TOPIC: Second Reading of Ordinance No. 10, Series of 2003. An ordinance amending the official zoning map for the Town of Vail in accordance with Title 12, Zoning Regulations, Chapter 5, Zoning Map; Rezoning Lot 9A, Vail village 2nd filing, from the Heavy Service zone district to the Public Accommodation zone district. (5 min.) ACTION REQUESTED OF COUNCIL: Table Ordinance No. 10, Series of 2003, on second reading. BACKGROUND RATIONALE: On May 6 the Town Council approved on first reading Ordinance No. 10, Series of 2003, an ordinance rezoning Lot 9A, Vail Village 2nd Filing from Heavy Service zone district to Public Accommodation zone district, in .accordance with Section 12-3-7, Vail Town Code. The rezoning is in association with the proposed major amendment to Special Development District No. 36, Four Seasons Resort, as outlined in Ordinance No, 9, Series of 2003. At this time, staff is requesting that second reading be tabled to August 19 to allow for additional time to resolve the conditions of first reading. STAFF RECOMMENDATION: The Community Development Department recommends that the Town Council table Ordinance No. 10, Series of 2003, on second reading to August 19. 10. Town Manager's Report (5 min.) 11. Adjournment (9:30 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT 2 P.M. ON TUESDAY, AUGUST 5, 2003 IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BEGIN AT 6 P.M. ON TUESDAY, AUGUST 5, 2003 IN TOV COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479- 2332 voice or 479-2356 TDD for information. Q2AFT VAIL TOWN COUNCIL EVENING MEETING TUESDAY, JUNE 3, 2003 TOV COUNCIL CHAMBERS 6:00 P.M. The regular meeting of the Vail Town Council was called to order by Mayor Ludwig Kurz. Members present: Ludwig Kurz, Mayor Dick Cleveland Diana Donovan Bill Jewitt Greg Moffet Chuck Ogilby Absent: Rod Slifer, Mayor Pro-tem Staff Members Present: Pam Brandmeyer, Interim Town Manager Matt Mire, Town Attorney The first item on the agenda was Citizen Participation. Former Mayor Bob Armour humorously commended Councilman Greg Moffet for shutting down I-70 to address the town's noise issues. Moffet, who is known for his passionate views about the impact of highway noise on Vail's quality of life, replied by noting the closure had produced a most pleasant "open window" night. On a serious note, Mayor Ludwig Kurz took the opportunity to thank the numerous agencies and community volunteers who responded to Sunday's flash flood in East Vail. .Kurz said the coordinated effort involving the Town of Vail, Colorado Department of Transportation, Town of Avon, Eagle County and others, did an amazing job in bringing the situation under control. In particular, Kurz thanked Interim Town Manager Pam Brandmeyer for her on-scene coordination. Brandmeyer, in turn, credited John Gulick and Mike McGee from the Vail Fire Department, plus Steve Wright and Joe Russell from the Vail Police Department, as well as Greg Hall and Larry Pardee from the Public Works Department, plus Jamie Wilson and Suzanne Silverthorn in the Community Information Office for their tireless efforts. Brandmeyer said the community is fortunate to have employees of such high caliber and experience. Their presence, she said, averted a serious tragedy. The second item on the agenda was the approval of the April 1, April 15, May 6 and May 20 Meeting Minutes. Greg Moffet made a motion to approve the minutes as amended by Diana Donovan. Dick Cleveland seconded the motion. A vote was taken and the motion passed unanimously, 6-0. The third item on the agenda was a presentation of Fire Study Analysis. 1. After reviewing recommendations from an independent. fire study analysis, Greg Moffet motioned and Dick Cleveland seconded the following motion: 1. to authorize the design of a fire station on the Hud Wirth site and to begin the process of creating a third fire company to staff the station in such a way as to accommodate combined emergency services functions and to direct staff to pursue merger discussions with the Eagle River Fire Protection District and the Eagle County Ambulance District. A vote was taken and the motion passed unanimously, 6-0. A second motion was made by Greg Moffet and seconded by Diana Donovan: 2. To direct staff to provide the Town Council with an analysis of quick response vehicles with. an eye toward inclusion in the 2004 budget and to direct staff to amend the false alarm ordinance, if an amendment is necessary to give the ordinance teeth, and/or to start enforcing it. A vote was taken and the motion passed unanimously, 6-0. Prior to approval of the two motions, Jim Sparr of Almont Associates, a fire services consultant, presented five recommendations to the Town Council following an evaluation of the town's previous fire studies as well as his own analysis. During a discussion of his recommendations, Sparr said a third fire station in Vail would improve fire response times to the entire community, due to the lineal nature of the town. He also said the town was experiencing too many false alarms (38 percent of the calls last year were false alarms). Sparr suggested using sanctions to enforce Vail's false alarm ordinance to help reduce the number of calls. In recommending use of quick response vehicles, Sparr said the apparatus (a pickup with a tank and pumper) could be purchased for $55,000 and could be used for highway accidents and medical calls, which would reduce wear and tear down on the more expensive fire trucks. Additionally, while Sparr said a consolidation with the Eagle River Fire Protection District could generate some personnel savings, far more savings could be realized through a consolidation with the Ambulance District. In voting to move forward with the design of a West Vail fire station, Councilmember Diana Donovan said it was important for the public to know that the new station needs to be built before the Eagle River Fire Protection District will consider a consolidation. Other Councilmembers noted the need to design the new station in a way that would accommodate future consolidated services. During the public comment period, former Councilmember Michael Cacioppo urged the Council to fund the new station with existing revenues to fulfill a promise the then-Town Council made to the community in 1985. Noting preliminary interest by the current Town Council to ask voters in November to consider a mill levy increase to construct the station, Cacioppo said he would work to defeat the issue. He said funding for police, fire and roads should receive priority status from the town's budget, while other non-essential projects should be the ones that receive voter authorization. Also speaking was former Councilman Tom Steinberg who expressed support for the proposed new fire station, with one exception. Noting the importance in keeping the Ambulance District stationed at the hospital for valuable training, Steinberg said a mandatory consolidation would not be in the public's best interest. In addition, Lyn Morgan, general manager of the Eagle County Ambulance Z. District, addressed the Council and asked that his organization be included in future discussions. The fourth item on the agenda was the Conference Center Next Steps. Greg Moffet moved and Dick Cleveland seconded the motion to appoint the following members of the Conference Center Oversight Committee: Lodging: Stan Cope and Dave Pease; Retail/Business: Frank Johnson and Merv Lapin; At Large: Scott Proper and Rick Scalpello; VRI: Bill Jensen; and Council representatives: Rod Slifer and Bill Jewitt. A vote was taken on the motion and the motion passed unanimously, 6-0. Bill Jewitt made a motion and Dick Cleveland seconded the motion to direct staff to move forward with a request for proposals (RFP) for a business plan. A vote was taken on the motion and the motion passed unanimously, 6-0. Community Development Director Russell Forrest explained to Council the four basic phases of the conference center. According to Forrest, phase I includes verifying the market analysis done to date; further refining and analyzing other conference facilities similar to Vail's proposed facility; creating a business plan that defines operational costs, revenues and potential deficits; appointing conference center oversight committee members; and hiring a project manager. Phase II will include a request for proposals to design the facility. Phase III includes construction of the conference center facility and phase IV will be operation of the facility. Forrest also encouraged Council to direct staff to send a request for qualifications (RFQ) for a project manager and explained the project manager will be an extension of staff and job duties will include dealing with meetings and working with Council, town staff, oversight committee members and the community. The project manager would be a contract position chosen by the town manager with input from Council and the oversight committee. The ideal candidate would have significant experience with construction of projects similar to the conference center. Councilman Bill Jewitt expressed concerns with hiring a project manager before a business plan is completed. Forrest described the advantages of having a project manager on board to be involved with the process from the beginning to end for such a complex project as building the conference center. Greg Moffet moved to appoint a project manager. Chuck Ogilby seconded the motion. A vote was taken and the motion was defeated 3-3, Diana Donovan, Bill Jewitt and Dick Cleveland voting against the motion. Councilmembers directed staff to wait to send out RFQs for a project manager and concentrate on moving forward with issuing RFPs for a business plan. Councilmember Diana Donovan also recommended 21 additions to the RFP as follows: 1. Independently reviewing the availability of lodging units in the Town of Vail to ensure room availability. 2. Evaluating the economic performance of other similar mountain resort conference facilities and their operational structure. 3. Surveying conference planners to determine the market demand (locally, regionally and nationally) and programmatic requirements of the conference planners. The consultant shall also note any trends with conference center planning that should be considered for this facility. 4. Determining the seasonal demand for the facility and the programmatic requirements for the facility. This analysis should also determine whether Vail has an adequate bed base and access to transportation to meet this demand. 3. 5. An analysis of economic/fiscal impact (room nights, lodging sales, retail sales, food and beverage sales). An analysis of the impact of a public conference center on existing and planned private conference facilities and on restaurants. 6. A recommendation as to whether the conference center should be restricted to conferences greater than a specified size. 7. An analysis of Vail's advantages and disadvantages in competing for larger conferences. 8. An identification of conference centers that have ceased operations. An analysis of the specific reasons these conference centers failed and how they can be avoided. An identification of conference centers that break even or better on an operational basis and how their practices can be copied. 9. An analysis of the growth of larger conferences and an estimate of the number of new conference centers that are added annually. 10. An analysis of the number of additional room nights that an increase in tourism marketing of $4 million a year would generate. 11. Proposed physical program that includes a verification that the spatial requirements fit on the site. 12. Refined capital budget for construction of the conference center. This capital plan shall also include the cost for creating an additional plate of parking on the Lionshead Parking structure and providing access for the Vail International. 13. Specific personnel requirements for the facility, including security. 14. Detailed 20-year operations budget for the facility. This shall include specific estimates on revenue, costs, working capital and any subsidy that would be required. 15. A detailed capital replacement budget, including facility upgrades. 16. Proposed strategy for addressing operational deficits and tax revenue collections. 17. Requirements for hotel booking policies/agreements that are needed. 18. Proposed marketing plan and costs. 19. An analysis of the incremental costs to the town to support the conference center including bus transportation, security and in-kind services. 20. An analysis of the financial impacts to the town if the conference center fails to attract sufficient demand and must be abandoned. 21. An analysis of bond payments and revenue sources for the life of the bonds. A recommendation as to the terms and maturities of the bonds. Councilmember Diana Donovan also expressed the need to research incorporation of a second sheet of ice on the conference center, if funds would be available. During the public comment period, Scott Proper, Vice President of WestStar Bank addressed Council and encouraged them to acknowledge the need to look at top-notch consultants when creating the business plan as the conference center should be aworld-class facility. The following members were selected by Council to serve on the Conference Center Oversight Committee: David Pease and Stan Cope, representing the lodging community; Merv Lapin and Frank Johnson, representing the retail/business community; Scott Proper and Rick Scalpello, representing the community at-large; Bill Jensen, representing Vail Resorts; and Rod Slifer and Bill Jewitt as Council representatives. Mayor Ludwig Kurz thanked all the applicants for their interest in the project. Town attorney Matt Mire then reminded Council the oversight committee meetings will require 24-hour public notice. 4. Next steps include directing staff to move forward with an RFP for a market analysis and creation of a business plan. The fifth item on the agenda was the Children's Garden of Learning discussion. The Council requested more details from the Children's Garden of Learning before assisting the day care center with funds for its move to Red Sandstone Elementary School in July. School representative Angela Muller presented a request to the Town Council in which funds are sought to assist with costs associated with moving the facility temporarily to Red Sandstone Elementary School, as well as permission to build a play area on town- owned land, plus formalization of a lease for the building proposed to be located at the Middle Creek development. The day care center leaves its current location on June 28 in preparation for building of the Middle Creek development project. Councilmember Diana Donovan noted the Council's commitment to assist the day care center. However, she said the Council needs specific cost information before a final decision can be made. Donovan and Councilman Greg Moffet volunteered to work with a committee that will include day care representatives, parents and town staff who will meet and discuss costs and terms of a lease prior to the next Council meeting on June 17. The sixth item on the agenda was a discussion regarding VCBA and WCTB Funding. Chuck Ogilby made a motion to approve $200,000 in 2004 funding for the Vail Chamber and Business Association (VCBA) and $25,000 for the Vail Valley Chamber and Tourism Bureau (WCTB). Bill Jewitt seconded the motion. Ogilby amended his motion to allow the VCBA to begin seeking membership dues. A vote was taken on the amended motion and the motion passed unanimously, 6-0. The $225,000 was a recommended budget cut to Council by former Town Manager Bob McLaurin earlier this year. Councilmembers Bill Jewitt and Chuck Ogilby expressed the need to keep funding for both organizations and said the funding should also be used to research creation of a Business Improvement District (BID). While Councilmembers Diana Donovan and Greg Moffet agreed with. the funding request, both members said the groups must develop additional accountability to ensure the dollars are being. spent effectively. Approximately 10 audience members spoke to Council during the meeting and all encouraged continued funding of one or both organizations. Sybill Navas, representing the VCBA and Commission on Special Events, asked Council to look at reshaping the business license fee and research the BID more thoroughly before cutting funding for the VCBA. Michael Cacioppo spoke to Council and encouraged members to study the Edwards business model before cutting funding of the organizations or creating a BID. Cacioppo also expressed a need for Council to bring back the fun to Vail by inviting locals back to town to help revitalize Vail's economy. Steve Pope with the Vail Daily addressed Council and encouraged Council to fund both organizations, saying the programs the organizations run are bringing businesses together and helping businesses work for long-term solutions to Vail's economic vitality. Dale Bugby spoke to Council and requested Council approve funding for the VCBA, but to look at lodging data from the WCTB before approving the requested $25,000. Rick Scalpello also addressed Council and suggested the Council give the VCBA $150,000 funding to initiate the BID process. Bob Fritch, Joe Staufer and George Knox encouraged Council to continue funding the organizations and said they act in the best interest of the community and provide leadership for the business community. 5. Bill Jensen with Vail Resorts spoke to Council and expressed the need to continue funding the organizations and said both the VCBA and WCTB are crucial in helping to move Vail's economic vitality forward and will help "keep the ship from sinking." Jim Lamont, representing the Vail Village Homeowners Association, spoke to Council and said the WHA supports funding for the VCBA because the organization is building confidence and providing leadership to the business community. Councilmembers Greg Moffet, Ludwig Kurz and Diana Donovan all said they were conflicted on the decision to fund the organizations, but agreed with audience members who spoke that now is not the time to cut funding. Councilmembers thanked the audience members for addressing them with the constructive feedback and for taking the time to express their support for the two organizations. The seventh item on the agenda was the first reading of Ordinance No. 14, Series of 2003, regarding the Timber Ridge Housing Corporation. Greg Moffet moved to table first reading of an ordinance that would create the Timber. Ridge Housing Corporation until June 17. Bill Dewitt seconded the motion. A vote was taken and the motion passed unanimously, 6-0. The eighth item on the agenda was the second reading of Ordinance No. 5, Series of 2003 a Housekeeping Ordinance which removes codification of application submittal requirements in the town code. Instead, the requirements will be referenced as an administrative function within the Community Development Department. Bill Jewitt moved to approve Ordinance #5 on second reading. Greg Moffet seconded the motion. A vote was taken and the motion passed 4-2, Dick Cleveland and Diana Donovan opposing. In voting against the ordinance, Councilmember Diana Donovan said she had lost confidence in the changes and preferred to keep the provisions in the code to provide consistency. The ninth item on the agenda was the second reading of Ordinance #12, Series of 2003, and ordinance establishing Special Development District No. 37, Tivoli Lodge. Greg Moffet moved to approve Ordinance #12 on second reading. Bill Dewitt seconded the motion. A vote was taken and the motion passed unanimously, 6-0. The applicants, Bob and Diane Lazier, intend to demolish the existing lodge and construct a new 62-room family owned hotel on the site. The tenth item on the agenda was the second reading of Ordinance #13, Series of 2003, an ordinance relating to the redevelopment of Sonnenalp Hotel and Swiss Chalet, an ordinance amending the conditional use section of the Public Accommodation Zone District to add "lodges, including accessory eating, drinking or retail establishments located with the principal use and occupying between 10 and 15 percent of the total gross residential floor area of the main structure or structures on the site." The text amendment was requested by the owner of the Sonnenalp Hotel and Swiss Chalet to facilitate a proposed redevelopment. Greg Moffet moved to approve Ordinance #13 on second reading. Bill Dewitt seconded the motion. A vote was taken and the motion passed unanimously, 6-0. 6. The eleventh item on the agenda was the Town Manager's Report. During a review of the town manager's report, the Bill Jewitt moved to approve $26,100 for upgrades and cleaning of the town manager's residence on Arosa Drive. Greg Moffet seconded the motion. A vote was taken and the motion passed unanimously, 6-0. As there was no further business, Greg Moffet moved to adjourn the meeting. Bill Jewitt seconded the motion. A vote was taken and the motion passed unanimously, 6-0, and the meeting was adjourned at 10:25 p.m. Respectfully submitted, Ludwig Kurz, Mayor ATTEST: Lorelei Donaldson, Town Clerk Minutes taken by Pam Brandmeyer and Suzanne Silverthorn 7. VAIL SUMMER 2003 UPDATE Vail Marketing Advisory Council Quarterly Update July 15, 2003 ~- ~~ VAIL SUMMER 2003 UPDATE Budget Overview Steve Rosenthal Vail Marketing Advisory Council r BUDGET UPDATE • Cash Flow Year to Date • Repayment Plan Revised Expenses Balance of Budget To Date Commitments Destination $490,330 $290,143 ($200,187) Front Range $289,657 $121,353 ($168,305) Groups & Mtgs $332,796 $177,916 ($154,880) PR, Fulfillment, Research, Photography, Ins. $216,500 $91,977 ($124,523) Contingency $ 90,000 $ 1,455 ($ 88,545) Professional Fees $480,500 $278,175 ($202,325) Total Expenses $1,899,783 $961,019 ($938,765) ~- VAIL SUMMER 2003 UPDATE Early Results to Date Beth Slifer Vail Marketing Advisory Council 2 s x # ~~~ 4,Y ~L`w,t'1' G ~~, - _ 47 ~ G K-e 5 ~ ~~ c ~. VAIL SUMMER 2003 UPDATE • Overall Comments: - New Agency - Timing of Campaign. Launch - Branding Components: Print, Cable, Outdoor - Call to Action Components: Direct Mail, E-Mail, Search Engine Marketing - Increased Coordination & Communication Between all Vendors, VRI, PRIMA, Lodges, CSE, WCTB, TOV, CDOT COMMENTS ON RESULTS TO DATE • Inquiry Analysis is Indicative -Not Conclusive - Non-response marketing tactics were employed - Awareness tracking is proven more reliable than inquiry analysis - 2003 objective is to increase occupancy & overall spending rather than inquiries for information - Expectation is nominal call center volume vs. web traffic, direct visitation and hotel inquiries • Summer Guide Requests To Date Down 10% • Analysis/Comments: o Later print date than previous years and later campaign launch has impacted number of guides requested. This is one of the strategic shifts LMD made to focus more money on web site and PR. 3 s COMMUNITY BOOKING PACE 2003 VS. 2002 • Booking Pace May June July Aug Sep VBCR -10% -15% +50% -10% -30% WCTB +40% +6% +23% -50% +65% • WCTB Bookings Memorial Day through July 6 0 2003 = $99,300 2002=$83,541 0 19% Increase • Trend Toward Compressed Booking Cycle o WCTB Reservations Booked Within 7 Days January-June 2003 = 44% • The booking window is shrinking. Cannot look at booking patterns the same way as we have historically. Experiencing increases in a down economy in uncertain times and with only 30 days of our strategic effort in the markPt_ 4~, VAIL ONLY CALL CENTER STATS 2003 2002 2003 2002 July 1-6 Julv June June Calls 122 363 407 423 Reservations 11 18 16 16 Gross Sales $8,559 $15,331 $11,823 $8,495 Internet Res. 1 0 3 0 • There is a clear shift in consumers going to the web site instead of making calls. 4 :~,~, _ ~..~ ,,:~~~ PRIMA • OUTDOOR ADVERTISING • Billboards • New York City, Times Square • Dallas, major highways (2) May 19 -July 18 • Posters • 1,500 posters placed in Midtown, Upper East, and Upper West sides of Manhattan June 9 - 23 • Bus Ads • Denver, 8 locations, May 26 -June 23 • Vail and Beaver Creek buses, June -September PRIMA • COLLATERAL • Brochure • 4-color tri-fold brochure distributed through 7/13/03 NY Times Insert (56,400), Mail (10,500), Front Range racks (6,500), Local lodges (3,500), Central res / VBCR confirmation packets, (2,000), Miscellaneous (500. • Program Provided by the Vail Valley Foundation; 25,000 • Website is www.primavail.com • Visits through July 2: 1,752 • Vail Valley Interactive DVD • 7,000 for summer, 40,000 next winter • Beaver Creek Postcard: 30,000 distributed 5 PRIMA • PUBLIC RELATIONS • Press Kits 100+ sent to travel and lifestyle writers/journalists • 6/8 Denver Post Mention in Feature Article, Travel Section • 6/8 Denver Post Mention, Featured Destinations, Travel Section • 5/30, 5/23 Vail Trail Articles • 5/19 Vait Daily Front Page photo; Arts & Entertainment lead story • Concierge Training: • Central Reservations on 6/7; VBCR on 6/20 • Hosted concierge, sponsors 8~ media at Bravo Opening 6/27 • Email Newsletter • Beaver Creek Distributed 7/8103 • Website Links • Vail.snow.com 3 major Festivals beavercreek.com • www.vailsummer.net www.visitvailvalley.com VAIL SUMMER 2003 UPDATE DATABASE MARKETING 6 '~~ 4 . 4 1 4 u)3 F{. 3 r ?:r ~ ` '~ E-MAI L • 7 Promotions Offering Lodging and Activity Deals Between 5115 and 8127 • Results to Date: #1 #2 #3 # Sent 7,784 6,960 6,755 #Opened 1,946 1,693 1,473 Total Click Thru 746 157 264 Click Through % 30.22% 23.21 % 17.92% • The normal rate for click through is 3-4% and so far our current campaign is outperforming the norm by 6- 10x. b- E-MAIL CREATIVE SAMPLE E.~e,ry SpYiag Cr.lcrado's 1NOrld Class winter destination bans/omit' Itself into fl specl<icutar summer resn rt. 'C~lCK HEpE f~•r-you :his sumrr,er. F~`.g#"2~~ -- 7 -~'= - ~.'~py~"Yi §.~7 'i . ~ 4 '~ ~ SB E-MAIL CREATIVE SAMPLE Make the summer of 2003 _. exVaordinary by spending it wish us in Vail. ~ ~ ~ - ~ We've got great lodging deals. ~'i~ ! f r i, - y world-c€ass outdoor activities, ~ -::.~' and a cukural everns calendar `. ~;.~~~ t.r~ +,y ~ that would make Leonardo Da "" ~ t4 i Vinci proud. F ' ~'~ ~ ~Pf} . .„y ! ! '~ `~.; _ ~~ , "`~i ~~ " ,r: DATABASE • One component is a Direct Mail effort -LMD supplies postcard creative, lodges make a special offer, LMD mails to lodge database with direct call to action to the lodge. • Second component is customer analysis for future marketing. • Three-Tier Effort in May, June and August • 10 Lodges have given LMD their customer lists, twice the number as in 2002 - Cooperation, Coordination, Collaboration, Community • Direct Mail Results to Date #1 # of Lodges 8 # Mailed 58,634 Calls to Lodges 399 Calls to LMD 106 8 VAIL SUMMER 2003 UPDATE OUTDOOR OUTDOOR • 8 Front-Range Locations; 3 Images, Which are Rotated Every 60 Days • Highly Visible, High Traffic Locations • May through September • Gross Impressions: 18.3 million • 20 calls generated in the first 30 days of the campaign, even though this effort was not intended to drive call volume, but intended to increase brand awareness. 9 OUTDOOR Think Summer. Think t=.~: va~summer.net - 800.859.3224 '~ 'fir= _: ,.,, OUTDOOR TMir~k Sumer, ~ Tl~~nk ~ ~.. vai9surr7mer.net 80(}.859'.3224 P - J ~~~ , ~ T q~ F~ ~ ~~ ti.. f Gf ~ -$ , ,~ r 10 OUTDOOR. Think Summe Thick ~~ - _ vai~surnmer.net 80p.859.3224 VAIL SUMMER 2003 UPDATE PRINT 11 PRINT • 6 Publications • Branding Ads • Better Homes & Gardens (June) • 1,099,000 Circulation • Golf Digest (June) • 349,056 Circulation • Lodging Co-op Ads • Texas Monthly, D Magazine, Atlanta Magazine (May & June) • 5280 (May, June/July, August/September) • 1.1 million Circulation ~. ~~~ ~ .. PRINT, CONT'D • Calls to Date o LMD 61 o Lodges 144 o Reader Response 662 Analysis/Comments: o These results are consistent with other destination branding efforts and support the importance of print, and specifically reader response cards for building secondary marketing databases. 12 :~~ '_ ~j ~ t~ Sr. ~~. - .: 4~' ~P ~-. '. ,~ ~ ' a ; y, d '~+ a" e~ ~ ~r - .r~ f~ ~ Think S~~ ~r. Think For more info, vis website vailsummer.net or ca111.800.D00.0000. it o ur . ~ 'y VAIL SUMMER 2003 UPDATE TELEVISION 13 TELEVISION • 30-Second Spot • 8 Weeks, plus equal number of bonus weeks = 16 weeks • May 26 through mid-August • Denver, Kansas City, St. Louis, Austin, Albuquerque • Target Audience is adults 35-64 with a HHI of $75,000+ • Networks include A&E, CNN, HIST, FOOD, DISC, LIFE, ESPN, TRVL and USA • Total estimated number of paid spots is 7,295 plus an equal number of bonus spots = 14,590 spots • Calls to Date: 85 in first 30 days ~~ ~~~4 ~~ ~~~k ~-<~~~t ~~~ VAIL SUMMER 2003 GROUPS AND MEETINGS 14 ~;= GROUPS & MEETINGS • Results YTD 2003 2002 Leads 156 127 # Bookings 35 26 Lodge Revenue $571,784 $395,923 On the Books May-November $999,389 $656,456 Additional Spending 3-1 Ratio $2,998,167 $1,969,368 ~_~- GROUPS & MEETINGS CONT. • FAMS - Vail Event Just Completed - 19 meeting planners - 6 Leads Generated - $242,000 Potential Revenue Already - Last Year's FAM Generated - 4 Leads - 3 Bookings for $140,000 Actualized as of June 2003 - Have Money Left Over Due to Contributions From Partners to Host Additional Front Range Customer Event 15 GROUPS & MEETINGS CONT. • Travel & Tradeshows - Attended 14 YTD - Generated 32 Leads YTD • Database Marketing - Summer Regional Direct Mail Program - 1,000 Planners - Targets TX, Atlanta, St. Louis & Minnesota - 3-Tier VAIL SUMMER 2003 Public Relations Peeples, Ink 16 _``~~; PUBLIC RELATIONS • First Quarter Re-cap o Key Messages/Brand o Press Kit o Major calendar sections o Tip sheets and press releases o Winter cross-sell o New York In-Market Visit (Feb. 11-13) o In-Market Visits -Key Markets • Philadelphia (Feb.) • Salt Lake City (Jan.) • Dallas (March) • Atlanta (April) ~- . _, _~ ra PUBLIC RELATIONS • Fulfillment requests -More than 150 • Hits to Date o New York Times, Dallas Morning News, SKI, Men's Journal, Denver Post, Rocky Mountain News, 5280, Nation's Restaurant Business, American Airlines in- flight magazine, Tennis Magazine, Weekend Today Show, National Geographic Adventurer, Sunset, Tacoma News Tribune, San Diego Union-Tribune, Wall Street Journal, Vail Trail, Vail Daily, Meeting News, Successful Meetings, Hooked on the Outdoors, Mountain Living, Elite Traveler, Golf Magazine 17 PUBLIC RELATIONS • Front Range o Colorado Tourism Media Event April 30 o Foods and Tunes of Vail Summer May 22 o One-on-one media calls o SKI and Skiing editorial meeting June PUBLIC RELATIONS Sinkhole Crisis Communications Update o Collaboration o P R efforts o Results • Front Range • National 18 M t +~Y .. i. N ~ y I~,~~.; '' F ~.~~r t~ t ;~ K r ~ s- ~ ~ n ~ ~ ~~y.~~,~r.. ~d t ti~, ~~! ,~ PUBLIC RELATIONS • Media Hostings/FAMs 0 40-50 journalists o The focus of the public relations media hosting program will center around signature Vail festivals and activities highlighting the variety Vail has to offer o FAM dates: • Teva FAM -June 4-8 • Culture FAM (Dallas Philharmonic) -July 10-13 • Culture FAM (New York Philharmonic) -July 17-20 • Family FAM (Oktoberfest) -Sept. 11-14 ~*- PUBLIC RELATIONS • Targeted media outlets o National magazines, Regional publications, Denver, Colorado, Springs, Kansas City, St. Louis, Austin, Minneapolis/St. Paul, Albuquerque, Dallas, Atlanta, San Francisco, Los Angeles, New York, Philadelphia, Miami/West Palm, Key freelance journalists 19 1 PUBLIC RELATIONS • Press in o Fort Worth Star Telegram, Maxim, Self, Hooked on the Outdoors, Key National Freelance Writers, National Sports Network, Denver Post, Rocky Mountain News, Bicycling Magazine, Senior Voice Newspaper, Slate Magazine, Texas Avid Golfer, American Way, Cigar Aficionado, New York Times, Atlanta Jewish Times/Atlanta Homes & Shops/Arthritis Today, Wiesner Publishing Homes & Lifestyles publications, Toronto Star, Connecticut Magazine, Robb Report t- , ~~ ~ 3~ ~~ 7~~ ~ ~d ~, '~ VAIL SUMMER 2003 Betty Neal Internetworks 20 WEBSITE • Launched in May with new URL www.vailsummer.net - (will see site demonstration from Internetworks) • Vail businesses can put this content on their individual web sites at no charge • 2003/2002 comparison • Visitation 2003 2002 May 15,226 14,387 June 46,695 16,588 July 8,138* 13,769 *through July 9 ~' ~ ON-LINE MARKETING • Search Engine Marketing • Targets Top Three Placement for Key Words On: o Google (Netscape, AOL, Go, Ask Jeeves and more) o Overture (Yahoo, MSN, HOTbot, Excite, Overture, InfoSpace etc.) • Results to Date Google Overture Clicks 867 1121 Impressions 25167 18361 Clicks $0.52 $1.05 21 WEBSITE, ON-LINE • Analysis/Comments: - January to June total traffic this summer is up 37% over 2002. We're getting closer to pre-September 11 traffic. - Traffic referred by search engines has doubled since launch of search engine marketing. Currently 11 % of all traffic is referred by search engines. - Users are digging into the site. In June, 109 distinct pages were viewed, with a total of 65,574 page views. VAIL SUMMER 2003 Wrap Up Thank you for your time. Questions? Comments? 22 MEMORANDUM TO: Vail Town Council FROM: Pam Brandmeyer, Interim Town Manager Judy Camp, Finance Director Matt Mire, Town Attorney RE: Fire Services Update DATE: July 10, 2002 1. BACKGROUND Since March, the Town Council has made a series of decisions to improve the delivery of fire service throughout the community. Those decisions are as follows: 3/18/03 • direct the town manager to issue a request for proposals for architectural services to begin the planning and design of a new emergency services building to better serve the West Vail area and to determine the best funding mechanism available to build and equip that facility; • to direct the town manager to commission an impartial study to review the current management and staffing and procedures of the Vail Fire and Emergency Services to determine what is needed in the way of a new building, equipment and manpower to reflect the best interests of the town; • to direct the town manager to commence negotiations with the Eagle River Fire Protection District to determine if it is in the best interest of the citizens of the Town of Vail to consolidate fire services within that district • to direct the town manager to begin these actions in the next 30 days. 6/3/03 authorize the design of a fire station on the Hud Wirth site and to begin the process of creating a third fire company to staff the station in such a way as to accommodate combined emergency services functions and to direct staff to pursue merger discussions with the Eagle River Fire Protection District and the Eagle County Ambulance District; and direct staff to provide the Town Council with an analysis of quick response vehicles with an eye toward inclusion in the 2004 budget and to direct staff to amend the false alarm ordinance, if an amendment is necessary to give the ordinance teeth, and or to start enforcing it. 7/1 /03 to direct staff to prepare an ordinance for the November ballot that would contain a property tax of less than .81 mills which would be used to construct and equip a new fire station in West Vail and to rebuild the Main Vail fire station, to be sunset after the bonds are retired. (The motion reflected a reduction in the construction budget for the West Vail fire station from $4.2 million to $3.2 million.) What follows is an update on those decisions, to date. 2. NOVEMBER BALLOT After consulting with the town's bond attorney and investment banker, a general obligation bond issue is the recommended financing mechanism should a decision be made to move forward in November. If approved, the GO bond would be used to construct and equip a new fire station in West Vail and to rebuild the existing station at Main Vail. At Council's direction, the costs have been revised as follows: Estimated Construction/Purchase Cost New Fire Station (10,800 sq. ft.) $3,200,000 (adjusted from $4.2 m) Major Remodel Main Vail (7,150 sq. ft.) $ 550,000 New Fire Truck $ 485,000 $4, 235, 000 Estimated Annual Cost of Debt Service New Fire Station $ 265,000 Major Remodel Main Vail $ 45,000 New Truck $ 40,000 $ 350,000 A $4,330,000 general obligation bond issue has been recommended as the preferred approach because it would result in the lowest overall cost to the taxpayers of the town. Annual debt service payments would not exceed $350,000, and the property tax would sunset when the bonds are paid off, which is currently scheduled to occur by the end of 2023. The estimated amount of the mill levy to be paid in 2004 is .59 mills. The impact to residential property owners would be approximately $4.68 per year per $100,000 of market value of their home. The impact to commercial property owners would be approximately $17.16 per $100,000 of market value of their commercial property. These values are based upon today's interest rates and assume no further growth (and therefore no increases in assessed valuation) within the town. Should growth continue within the town, the property tax impact would be reduced annually. The draft ballot language is as follows: SHALL TOWN OF VAIL DEBT BE INCREASED $4,330,000, WITH A REPAYMENT COST OF $6,952,000; AND SHALL TOWN TAXES BE INCREASED $350,000 ANNUALLY FOR THE PURPOSE OF FINANCING: • ANEW WEST VAIL FIRE STATION, • RENOVATION OF THE MAIN VAIL FIRE STATION, • ANEW FIRE TRUCK, AND ALL NECESSARY, INCIDENTAL, AND APPURTENANT EQUIPMENT, LAND, AND EASEMENTS; AND SHALL THE MILL LEVY BE INCREASED IN ANY YEAR WITHOUT LIMITATION AS TO RATE TO PAY THE PRINCIPAL OF, PREMIUM, IF ANY, AND INTEREST ON SUCH DEBT OR ANY REFUNDING DEBT (OR TO CREATE A RESERVE FOR SUCH PAYMENT); SUCH DEBT TO BE EVIDENCED BY GENERAL OBLIGATION BONDS TO BE SOLD IN ONE OR MORE SERIES ON TERMS AND CONDITIONS AND WITH SUCH MATURITIES AS PERMITTED BY LAW AND AS THE TOWN MAY DETERMINE, INCLUDING PROVISIONS FOR REDEMPTION OF THE BONDS PRIOR TO MATURITY WITH OR WITHOUT PAYMENT OF A PREMIUM; AND SHALL THE 2 PROCEEDS OF SUCH DEBT AND TAXES AND ANY EARNINGS FROM THE INVESTMENT OF SUCH PROCEEDS AND REVENUES BE COLLECTED AND SPENT AS A VOTER APPROVED REVENUE CHANGE UNDER ARTICLE X, SECTION 20 OF THE COLORADO CONSTITUTION? The election calendar requires first reading of a ballot ordinance at the August 5 evening meeting. 3. WEST VAIL FIRE STATION DESIGN A West Vail fire station design team has been created internally to review and recommend selection of an architectural firm. The team includes representation from Community Development, Public Works and Fire. Following the request for qualifications process (RFQ), which generated 16 submissions, the committee has identified 3 architectural firms as finalists. The panel is currently evaluating the remaining proposals and will recommend selection of a finalist who will then be asked to submit a proposal for design services. We anticipate bringing this phase of the design process to the Town Council for an update at the Aug. 5 meeting. 4. CONSOLIDATION Staff met with the Eagle County Health Service District (Eagle County Ambulance District -ECAD) as well as the Eagle River Fire Protection District (ERFPD). Dick Cleveland attended the latter. In regard to ECAD, their lease with the hospital runs until 2023 but they will explore their board's interest in sharing space at the West Vail location. Cooperative billing was discussed and staff will be following up with Jim Collins to see if any statutory prohibitions exist that would preclude this. Services not currently offered by ECAD but allowed under their "service district" designation include: senior services, rehabilitation, clinics, urgent care centers, and so on, allowing their service district to provide much more comprehensive service than a special district would allow. Discussions will be ongoing. In the case of ERFPD, should the town wish to proceed with a consolidation effort, ERFPD would design and build a West Vail station, renovate the Main Vail station, and staff all fire operations at a price of 3.8 mills. A suggestion of deferring the question to voters until May'04 was discussed. In the case of previous countywide mergers, participating entities were already paying 2.5 mills for fire services, of which capital was not covered. The voters were then asked to increase their mill levy another 1.3 mils which would pay for capital. Time has been set aside in Executive Session to discuss this proposal more fully. 5. EQUIPMENT (Quick Response Vehicles) Research is being conducted on Quick Response Vehicles (QRV) by Fleet Maintenance Manager Todd Scholl and Fire Chief John Gulick. Input from fire personnel is being sought as to what equipment would be essential to have on these vehicles. Suggestions include rescue & medical equipment, "jaws" and small pump with water/foam tank. Truck manufacturers have been contacted regarding pricing, with different flatbed or utility body styles, diesel engines and accessories. Once we have assembled specifications and pricing, we will include this item in the proposed 2004 capital improvements budget for Council consideration. 3 6. RECOMMENDATION At Council's direction, efforts are underway on a number of fronts to improve fire services and efficiencies within the Town of Vail. The most immediate need is to determine if we should move forward in authorizing a ballot question for the November election. The timetable requires first reading and a public hearing to occur at the August 5 evening meeting. To more fully understand consolidation options available to the town, it is staffs recommendation that Council defer the election on the West Vail station under the premise the latest date for consideration of this construction would now fall to May '04. 4 ~~;c:~ s Staufer C;ornmercial L. L. C. ~ . 100 East Meadow Drive #31 Vail,. Colorado 8:1657 To Mayor Ludwig Kurz and Members of the Town Council `July 15, 2003 - _ Deax Mayor and. Council Members, . I understand'; that. the idea of .parking on Ford. Park is on the agenda tonight. ,Unfortunatly I have visitors from Sweden who are only going. to be,here `a~short time and I am therfore unable to attend the meeting.. ~~ Ford~Park vvas not bought by the Vail Taxpayer to provide freeland for Vail Resorts to park their costumers. It has always been and continues to be my position that day skier parking is a Vail Resort Company problem, not a problem of the Town of Vail. Va.ii Resorts has to decide whether they want to continue being in the day skier business. If the answer is yes they will have to face the parking issue as .their problem. The figure of $ 3~000OOOO has been thrown around. For hat kind of money they can note afford to stop the program, however-they can definitely afford to accommodate their customers. I would suggest that Vail-Resorts come,up with a plan to satisfy'their ong-termday . skier parking needs. In the .interim, to get the cars off of the Frontage Roads,, they should-be allowed to provide day skier parking on a TEMPORARY basis, for this winter. only, on Ford Park. If. during the period of one year they do not come up with a satisfactory parking plan that does, noteincludeFord Park, this :permission should be revoked immediately.. If they do come up with a plan that addresses their problem and is satisfactory to he community, the use of Ford Park should be , limited to three winter seasons maximum. Vail Resorts-has committed to:contribute $4:5 million for another duck of parking at the Lionshead Parking: Structure, which should be done regardless ~of whether. a convention facility is built or not. They also have offerred to provide the. fToly , Cross sight for a convention facility and it would be my suggestion. that VailResorts provide a day skier parking facility atthat sight instead. Phone (970). 47b-5450 ~ Fax (970) 476-,5461 joestaufer~earthlink.net Printed~n 100`% ~qst cc~nsume~ waste According to the Memorandum of Understanding between the Town of Vail, the United States Forest Service and Vail Associates, Inc., the number of skiers at one time allowed on Vail Mountain is capped at 19,900. The formula for adequate parking, taking into account local hotel occupancy rates and average utilization rates of Vail Mountain (including utilization spurred by discounting Front Range lift tickets) should therefore be fairly easy to arrive at. It should be looked at systematically and not junked up with a bunch of political considerations which have nothing to do with solving the problem. It should be clearly and contractually understood by the Town of Vail and Vail Resorts that this is only a temporary safety measure, the only alternative to this would be that we do not allow any Frontage Road parking period, which would negatively effect Vail Resorts' bottom line. Under no circumstances should Ford Park be considered as a permanent day skier parking solution. When the solution is completed, Ford Park should be restored to it's current condition and the suggested astro turf replace with natural turf. We do not live here and our guests do not come here for ersatz grass, and Ford Park was intended to be a park, not a parking lot. I~,~II/I~ll~~,lll~l A ~~~~11A~I~IE~9 Ill~l~o PLANNING and COMMUNITY DEVELOPMENT July 2, 2003 George Ruther Chief of Planning Town of Vail 75 South Frontage Road Vail, CO 8 1657 Re: Request to proceed through the planning process Dear George: Braun Associates, Inc. has been hired by Vail Resorts Development Company to assist them with obtaining the necessary approvals to allow a new snowcat access route to Vail Mountain from the maintenance faculty in Lionshead. This will entail the construction of a bridge across the Gore Creek at the site of the new waste water treatment plant (the Old Town Shops) and a new trail connecting to the current Westin Ho trail. The proposed bridge and trail occur on land owned by the Town of Vail. Vail Resorts Development Company is requesting approval from the Vail Town Council to allow Vail Resorts to proceed through the Town's review process to establish this bridge and snowcat access route. This new access route may replace West Forest Road as the primary snowcat access to Vail Mountain. Once given the go ahead, Vail Resorts Development Company will be making application for Conditional Use Permits to allow this new snowcat access route. Thank you for your consideration. S erel , Domi c F. Mauriello, AI Edwards Village Center, Suite C-209 Ph. - 970.926.7575 O 105 Edwards Village Boulevard Fax - 970.926.7576 Post Office Box 2658 www.braunassociates.com Edwards, Colorado 81632 MEMORANDUM TO: Town Council FROM: Community Development Department DATE: July 16, 2003 SUBJECT: Ordinance No. 6, Series of 2003, a request for text amendments to Sections 12-6B-2, 12-6B-3, 12-6C-2, 12-6C-3, 12-6D-2, 12-tiD-3, 12-13- 4, Vail Town Code, to allow a Type II employee housing unit as a permitted use and to eliminate a Type II employee housing unit as a conditional use in the Single-Family Residential (SFR), Two-Family Residential (R), and Two-Family Primary/Secondary Residential (PS) districts, and setting forth details in regards thereto. Applicant: Town of Vail Planner: Bill Gibson I. DESCRIPTION OF THE REQUEST The Town of Vail is proposing amendments to Title 12, Zoning Regulations, Vail Town Code, to allow Type II employee housing units (EHU) as a permitted uses and to eliminate Type II EHUs as conditional uses in the. Single-Family Residential (SFR), Two-Family Residential (R), and Two-Family Primary/Secondary Residential (PS) districts. II. BACKGROUND At its March 24, 2003 public hearing, the Planning and Environmental Commission voted 6-0 to forward a recommendation of approval to the Town Council of the requested text amendment. The Commission's recommendation was based upon the review of the criteria noted in Section VI of the March 24, 2003, staff memorandum and the evidence and testimony presented, with the findings noted in Section VII of the March 24, 2003, staff memorandum. On July 2, 2003, the Vail Town Council voted 5-2 (Donovan and Jewitt opposed) to approved Ordinance No. 6, Series of 2003, on first reading without modifications. I11. STAFF RECOMMENDATION The Community Development Department recommends that the Town Council approve Ordinance No. 6, Series of 2003, on second reading to amend Sections 12-68-2, 12-6B-3, 12-6C-2, 12-6C-3, 12-6D-2, 12-6D-3, 12-13-4, Vail Town Code, to allow a Type II employee housing unit as a permitted use and to eliminate a Type II employee housing unit as a conditional use in the Single- Family Residential (SFR), Two-Family Residential (R), and Two-Family Primary/Secondary Residential (PS) districts, and setting forth details in regards thereto. Staff's recommendation is based upon the review of the criteria noted in Section V of the March 24, 2003, staff memorandum and the evidence and testimony presented. 1 Should the Town Council choose to approve Ordinance No. 6, Series of 2003, on second reading, the Community Development Department recommends the Town Council makes the following findings: 1. That the amendment is consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and is compatible with the development objectives of the Town; and 2. That the amendment furthers the general and specific purposes of the Zoning Regulations; and 3. That the amendment promotes the health, safety, morals, and general welfare of the Town and promotes the coordinated and harmonious development of the Town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. IV. ATTACHMENTS Attachment A: Ordinance No. 6, Series 2003 2 Attachment: A ORDINANCE NO. 6 Series of 2003 AN ORDINANCE AMENDING SECTIONS 12-6B-2,12-6B-3,12-6C-2,12-6C-3,12-6D-2,12-6D-3, 12-13-4, VAIL TOWN CODE, TO ALLOW A TYPE II EMPLOYEE HOUSING UNIT AS A PERMITTED USE AND TO ELIMINATE A TYPE II EMPLOYEE HOUSING UNIT AS A CONDITIONAL USE IN THE SINGLE-FAMILY RESIDENTIAL (SFR), TWO-FAMILY RESIDENTIAL (R), AND TWO-FAMILY PRIMARY/SECONDARY RESIDENTIAL (PS) DISTRICTS, AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, the Planning and Environmental Commission of the Town of Vail has held public hearings on the proposed amendments in accordance with the provisions of the Town Code of the Town of Vail; and WHEREAS, the Planning and Environmental Commission finds that the proposed amendments further the development objectives of the Town of Vail; and WHEREAS, the Planning and Environmental Commission of the Town of Vail has recommended approval of this text amendment at its March 24, 2003, meeting, and has submitted its recommendation to the Town Council; and WHEREAS, the Vail Town Council finds that the amendments are consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and is compatible with the development objectives of the Town; and WHEREAS, the Vail Town Council finds that the amendments further the general and specific purposes of the Zoning Regulations; and WHEREAS, the Vail Town Council finds that the amendments promote the health, safety, morals, and general welfare of the Town and promote the coordinated and harmonious development of the Town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. Ordinance No. 6, Series of 2003 NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Sections 12-6B-2, 12-6B-3, 12-6C-2, 12-6C-3, 12-6D-2, and 12-6D-3 of the Vail Town Code shall hereby be amended as follows: (deletions are shown in stritc~t#ret~gk-/additions are shown bold) 12-68-2: PERMITTED USES: The following uses shall be permitted in the SFR district.• Single-family residential dwellings. Type ll employee housing unit as set forth in chapter 13 of this title. 12-68-3: CONDITIONAL USES: The following conditional uses shall be permitted, subject to issuance of a conditional use permit in accordance with the provisions of chapter 16 of this title. Bed and breakfast as further regulated by section 12-14-18 of this title. Dog kennel. Home child daycare facility as further regulated bysection 12-14-12 of this title. Public buildings, grounds and facilities. Public or private schools. Public park and recreation facilities. Public utility and public service uses. Ski lifts and tows. 12-6C-2: PERMITTED USES: The following uses shall be permitted in the R district: Single-family residential dwellings. Two-family residential dwellings. Type I employee housing unit as set forth in chapter 13 of this title. Ordinance No. 6, Series of 2003 2 Type l/ employee housing units as set forth in chapter 13 of this title. 12-6C-3: CONDITIONAL USES: The following conditional uses shall be permitted in the R district, subject to issuance of a conditional use permit in accordance with the provisions of chapter 16 of this title: Bed and breakfast as further regulated by section 12-14-18 of this title. Dog kennel. Home child daycare facility as further regulated by section 12-14-12 of this title. Public buildings, grounds and facilities. Public or private schools. Public park and recreation facilities. Public utility and public service uses. Ski lifts and tows. 12-6D-2: PERMITTED USES: The following uses shall be permitted: Single-family residential dwellings. Two-family residential dwellings. Type I employee housing unit as provided in chapter 13 of this title. Type ll employee housing unit as set forth in chapter 13 of this title. 12-6D-3: CONDITIONAL USES: The following conditional uses shall be permitted, subject to issuance of a conditional use permit in accordance with the provisions of chapter 16 of this title: Bed and breakfast as further regulated by Section 12-14-18 of this title. Home child daycare facility as further regulated by section 12-14-12 of this title. Public buildings, grounds and facilities. Ordinance No. 6, Series of 2003 3 Public or private schools. Public park and recreation facilities. Public utility and public service uses. Ski lifts and tows. Section 2. Sections 12-13-4 of the Vail Town Code shall hereby be amended as follows: (deletions are shown in additions are shown bold) Ordinance No. 6, Series of 2003 4 12-13-4: REQUIREMENTS BY EMPLOYEE HOUSING UNIT (EHU) TYPE EHU Zoning districts permitted by right or by conditional use Ownership/ Transferenc e Additional GRFA' Additional Site Coverage /Reduced Landscape Area Garage CredibStorage Requirement Parking Minimum/ Maximum GRFA of an EHU Density Type Permifted Use: The EHU The EHU is n/a Allowed 300 Per Chapter 12- 300 sq. ft: Allowed ll Single-Family shall not be entitled to an sq. ft. of 10 as a dwelling minimum. as third Residential, sold or additional additional unit. 1,200 sq. ft. unit on Two-Family transferred 500 sq. ft. garage area maximum. property. Residential, separately GRFA credit. for the EHU. Does not Primary/Secon from the unit count as dary it is All units not density. Residential associated constructed with. with a garage Conditional Use: shall be ~;~~e...~~Iy required a ~~~~ minimum 75 ~~ly sq. ft. of ~~al. storage area in addition to normal closet Agriculture & space. This 75 Open Space sq. ft. shall be a credit for storage only. Ordinance No. 6, Series of 2003 Section 3. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 4. The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. Section 5. The amendment of any provision of the Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 6. Ali bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. Ordinance No. 6, Series of 2003 6 INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 1St day of July, 2003, and a public hearing for second reading of this Ordinance set for the 15th day of July, 2003, in the Council Chambers of the Vail Municipal Building, Vail, Colorado, ATTEST: Lorelei Donaldson, Town Clerk Ludwig Kurz, Mayor READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 15th day of July, 2003. ATTEST: Lorelei Donaldson, Town Clerk Ludwig Kurz, Mayor Ordinance No. 6, Series of 2003 7 ORDINANCE NO. 9 SERIES OF 2003 AN ORDINANCE REPEALING AND RE-ENACTING ORDINANCE NO. 14, SERIES OF 2001, PROVIDING FOR THE MAJOR AMENDMENT OF SPECIAL DEVELOPMENT DISTRICT NO. 36, FOUR SEASONS RESORT, AND AMENDING THE APPROVED DEVELOPMENT PLAN FOR SPECIAL DEVELOPMENT DISTRICT NO. 36 IN ACCORDANCE WITH CHAPTER 12-9A, VAIL TOWN CODE; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, Chapter 12-9A of the Town of Vail Zoning Regulations permits the adoption of Special Development Districts; and WHEREAS, Nicollet Island Development Company, Inc., has submitted an application for a major amendment to Special Development District No. 36, Four Seasons Resort; and WHEREAS, in accordance with the provisions outlined in the Zoning Regulations, the Planning & Environmental Commission held public hearings on the application; and WHEREAS, the Planning 8~ Environmental Commission has reviewed the prescribed criteria for the amendment of special development districts and has submitted its recommendation of approval to the Vail Town Council; and WHEREAS, the Vail Town Council finds that the proposed amendment to Special Development District No. 36, Four Seasons Resort, complies with the nine design criteria outlined in Section 12-9A-8 of the Vail Town Code and that the applicant has demonstrated that any adverse effects of the requested deviations from the development standards of the underlying zoning are outweighed by the public benefits provided; and WHEREAS, the approval of the major amendment to Special Development District No. 36, Four Seasons Resort, and the development standards in regard thereto shall not establish precedence or entitlements elsewhere within the Town of Vail; and 1 WHEREAS, all notices as required by the Town of Vail Municipal Code have been sent to the appropriate parties; and WHEREAS, the Vail Town Council considers it in the best interest of the public health, safety, and welfare to adopt the proposed Approved Development Plan for Special Development District No. 36, Four Seasons Resort. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Purpose of the Ordinance The purpose of Ordinance No. 9, Series of 2003, is to adopt an Approved Development Plan for Special Development District No. 36, Four Seasons Resort, and to prescribe appropriate development standards for Special Development District No. 36, in accordance with the provisions of Chapter 12-9A, Vail Town Code. The "underlying" zone district for Special Development District No. 36 shall remain Public Accommodation zone district. Section 2. Establishment Procedures Fulfilled, Planning Commission Report The procedural requirements described in Chapter 12-9A of the Vail Town Code have been fulfilled and the Vail Town Council has received the recommendation of approval from the Planning & Environmental Commission for the major amendment to Special Development District No. 36, Four Seasons Resort. Requests for the amendment of a special development district follow the procedures outlined in Chapter 12-9A of the Vail Town Code. 2 Section 3. Special Development District No. 36 The Special Development District is hereby amended to assure comprehensive development and use of the area in a manner that would be harmonious with the general character of the Town, provide adequate open space and recreation amenities, and promote the goals, objectives and policies of the Town of Vail Comprehensive Plan. Special Development District No. 36, Four Seasons Resort, is regarded as being complementary to the Town of Vail by the Vail Town Council and the Planning & Environmental Commission, and has been amended because there are significant aspects of the Special Development District that cannot be satisfied through the imposition of the standard Public Accommodation zone district requirements. Section 4. Development Standards -Special Development District No. 36, Four Seasons Resort Development Plan - The Approved Development Plan for Special Development District No. 36, Four Seasons Resort, shall include the following plans and materials prepared by Zehren and Associates, Inc., and Hill Glazier Architects, and Alpine Engineering, dated April 28, 2003, and stamped approved by the Town of Vail, dated May 6, 2003.: a. C1. Existing Conditions Plan b. C3. Water and Sanitary Sewer Plan c. C4. Grading and Drainage Plan d. C5. Erosion and Sediment Control Plan e. C6. Shallow Utility Plan f. A-2.0.1 Level 1 Plan (132') g. A-2.0.2 Level 2 Plan (140',142') 3 h. A-2.0.3 Level 3 Plan (152') i. A-2.0.4 Level 4 Plan (162') j. A-2.0.5 Level 5 Plan (172') k. A-2.0.6 Level 6 Plan (182') I. A-2.0.7 Level 7 Plan (192') m. A-2.0.8 Level 8 Plan (202') n. A-2.0.9 Level 9 Plan (212') o. A-2.0.10 Level 10 Plan (222') p. A-2.0.11 Roof Plan q. A-5.0.1 Elevations r. A-5.0.2 Elevations s. A-5.0.3 Elevations t. A-8.0.1 Site Plan North u. A-8.0.2 Site Plan South v. A-9.0.1 Landscape Plan North w. A-9.0.2 Landscape Plan South x. A-10.0.1 Building Height Calculations -Absolute Height/Interpolated Contours y. A-10.0.2 Building Height Calculations -Maximum Height/Interpolated Contours z. A-10.0.3 Building Height Calculations at Proposed Grades aa. A-11.0.1 Existing Circulation bb. A-11.0.2 Proposed Circulations cc. A-12.0.1 Off-site Improvements Plan dd. A-13.0.1 Landscape Area 4 ee. A-14.0.1 Hardscape Area ff. A-15.0.1 Above Ground Site Coverage gg. A-15.0.2 Site Coverage Below Grade hh. A-16.0.1 Streetscape Elevations Permitted Uses-- The permitted uses in Special Development District No. 36 shall be as set forth in the development plans referenced in Section 4 of this ordinance. Conditional Uses-- The conditional uses for Special Development District No. 36, Four Seasons Resort, shall be set forth in Section 12-7A-3 of the Town of Vail Zoning Regulations. All conditional uses shall be reviewed per the procedures as outlined in Chapter 12-16 of the Town of Vail Zoning Regulations. Density-- Units per Acre -Dwelling Units, Accommodation Units, Fractional Fee Club Units and Employee Housing Units -- The number of units permitted in Special Development District No. 36, Four Seasons Resort, shall not exceed the following: Dwelling Units - 18 Accommodation Units -118 Fractional Fee Club Units - 22 Type III Employee Housing Units - 34 Density-- Floor Area -- The gross residential floor area (GRFA), common area and commercial square footage permitted for Special Development District No. 36, Four Seasons Resort, shall be as set forth in the Approved 5 Development Plan referenced in Section 4 of this ordinance. Specifically: GRFA - 177,991 square feet Retail -2,402 square feet Restaurant/Lounge -12,155 square feet Conference Facilities - 11,726 square feet Health Club and Spa -14,416 square feet Setbacks-- Required setbacks for Special Development District No. 36, Four Seasons Resort, shall be as set forth in the Approved Development Plan referenced in Section 4 of this ordinance. Height-- The maximum building height for Special Development District No. 36, Four Seasons Resort, shall be as set forth in the Approved Development Plan referenced in Section 4 of this ordinance (89 feet maximum). Site Coverage-- The maximum allowable site coverage for Special Development District No. 36, Four Seasons Resort, shall be as set forth in the Approved Development Plan referenced in Section 4 of this ordinance (69,346 square feet above grade or 58%; and 84,402 square feet below grade or 71 %). Landscaping-- The minimum landscape area requirement for Special Development District No. 36, Four Seasons Resort, shall be as set forth in the Approved Development Plan referenced in Section 4 of this ordinance (39,687 square feet or 33%). 6 Parking and Loading-- The required number of off-street parking spaces and loading/delivery berths for Special Development District No. 36, Four Seasons Resort, shall be provided as set forth in the Approved Development Plan referenced in Section 4 of this ordinance (205 spaces re uired, 215 spaces provided). In no instance shall Vail Road, West Meadow Drive or the South Frontage Road be used for loading/delivery or guest drop-off/pick-up without the prior written approval of the Town of Vail. The required parking spaces shall not be individually sold, transferred, leased, conveyed, rented or restricted to any person other than a tenant, occupant or user of the building for which the space, spaces or area are required to be provided by the Zoning Regulations or ordinances of the Town. The foregoing language shall not prohibit the temporary use of the parking spaces for events or uses outside of the building, subject to the approval of the Town of Vail. Section 5. Approval Agreements for Special Development District No. 36, Four Seasons Resort 1. That the developer shall provide deed-restricted housing that complies with the Town of Vail Employee Housing requirements (Chapter 12-13) for a minimum of 68 employees on the Four Seasons Resort site, and that said deed-restricted employee housing shall be made available for occupancy, and that the deed restrictions shall be recorded with the Eagle County Clerk & Recorder, prior to issuance of a Temporary Certificate of Occupancy for the Four Seasons Resort. 2. That the developer shall meet with the Town staff to prepare a memorandum of understanding outlining the responsibilities and requirements of the required off-site improvements, prior to second reading of the ordinance approving the major amendment to Special Development District No 36. This memorandum of understanding shall include, but not be limited to, all streetscaping improvements along South Frontage Road and West Meadow Drive in accordance with the Town of Vail Streetscape Master Plan, as amended. 3. That the developer shall record a drainage easement for Spraddle Creek. The 7 easement shall be prepared by the developer and submitted for review and approval by the Town Attorney. The easement shall be recorded with the Eagle County Clerk & Recorder's Office prior to the issuance of a Temporary Certificate of Occupancy for the Four Seasons Resort. 4. That the developer shall submit a final exterior building materials list, a typical wall section and complete color renderings for review and approval of the Design Review Board, prior to submittal of an application for a building permit. 5. That the developer shall submit a comprehensive sign program proposal for the Four Seasons Resort for review and approval by the Design Review Board, prior to the issuance of a Temporary Certificate of Occupancy for the Four Seasons Resort. 6. That the developer shall submit revised architectural plans of the building at the corner adjacent to the Alphorn for review and approval by the Design Review Board prior to second reading of the ordinance approving the major amendment to Special Development District No. 36. 7. That the developer shall submit a written agreement to maintain the current number of parking spaces for 9 Vail Road condominiums which is proposed to be relocated in conjunction with the construction of the Four Seasons Resort. Any Town of Vail Design Review applications and/or Planning and Environmental Commission applications which are required to relocate this parking shall be submitted, reviewed, and approved by the appropriate reviewing body to ensure compliance with all Town of Vail regulations prior to second reading of the ordinance amending Special Development District No. 36. 8. That the developer shall submit a rooftop mechanical equipment plan for review and approval by the Design Review Board prior to the issuance of a building permit. All rooftop mechanical equipment shall be incorporated into the overall design of the hotel and enclosed and visually screened from public view. 9. That the developer shall post a bond to provide financial security for the 150% of the total cost of the required off-site public improvements. The bond shall be in place with the Town prior to the issuance of a building permit. 10. That the developer shall comply with all fire department staging and access requirements pursuant to Title 14, Development Standards, Vail Town Code. This will be demonstrated on a set of revised plans for Town review and approval prior to building permit submittal. 11. That the required Type III deed-restricted employee housing units shall not be eligible for resale and that the units be owned and operated by the hotel and that said ownership shall transfer with the deed to the hotel property. 12. That the developer shall coordinate the relocation of the existing electric transformers on the property with local utility providers. The revised location of the transformers shall be part of the final landscape plan to be submitted for review and approval by the Design Review Board. 13. That the developer shall submit a written letter of approval from those adjacent properties whose property is being encroached upon by certain improvements resulting from the construction of the hotel, prior to the issuance of a building permit. 14. That the developer provides a 6 ft. to 8 ft. heated paver pedestrian walkway from the Frontage Road bus stop adjacent to the West Star Bank then continuing east to Vail Road and then south to the 9 Vail Road property line. All work related to providing these improvements including lighting, retaining, utility relocation, curb and gutter, drainage and landscaping shall be included. A plan shall be submitted for review and approval by the Town and the Design Review Board prior to submittal of a building permit. 15. That the developer shall provide a heated pedestrian walk connection from the Frontage Road to West Meadow Drive. The developer shall record a pedestrian easement for this connection for review and approval by the Town Attorney prior to issuance of a Temporary Certificate of Occupancy. 16. That the developer shall prepare and submit all applicable roadway and drainage easements for dedication to the Town for review and approval by the Town Attorney. All easements shall be recorded with the Eagle County Clerk and Recorder's Office prior to issuance of a Temporary. Certificate of Occupancy. 17. That the developer shall be assessed an impact fee of $5,000 for all net increase in pm traffic generation as shown in the revised April 4, 2003, Traffic Study. The net increase shall be calculated using the proposed peak generating trips less the existing Resort Hotel and Auto Care Center trips, respectively being 155-(108+7) _ 40 net peak trips @ $5000 = $200,000. This fee will be offset by the cost of non- adjacent improvements constructed. 18. That the developer shall receive approval for all required permits (CDOT access, ACOE, dewatering, stormwater discharge, etc.) prior to issuance of a building permit. 19. That the developer shall submit a full site grading and drainage plan for review and approval by the Town and the Design Review Board. The drainage plan will need to be substantiated by a drainage report provided by a Colorado professional Engineer, include all drainage, roof drains, landscape drains etc., and how they will connect with the TOV storm system. The developer shall submit all final civil plans 9 and final drainage report to the Town for civil approval by the Department of Public Works, prior to submittal of a building permit. 20. That the developer shall provide detailed civil plans, profiles, details, limits of disturbance and construction fence for review and civil approval by the Department of Public Works, prior to submittal of a building permit. 21. That the developer shall be responsible for all work related to providing landscaping and lighting within the proposed Frontage Rd. medians. A detailed landscape plan of the medians shall be provided for review and approval by the Design Review Board. 22. That the developer shall provide additional survey information of the south side of the Frontage Road to show existing trees to be removed and additional survey in front of the Scorpio building in order to show accurate grades for the construction of the path from the Four Seasons to the bus stop at West Star bank. Final design shall be reviewed and approved by the Town and the Design Review Board. 23. That the developer is responsible for 100% of final design improvements along West Meadow Drive from the centerline of the right-of-way back to the .Four Seasons property line from Mayors' park to western most property line of the Four Seasons, including any drainage and grade tie-ins beyond the west property line. This includes all improvements, including, drainage, lighting, art, streetscape enhancements, edge treatments, curbs, heated walks, etc. Final plans shall match and be coordinated with the proposed Town of Vail streetscape plan for West Meadow Drive and shall be provided for review and approval by the Design Review Board. 24. That the developer shall incorporate public art into the development, and shall coordinate all art proposals with the Art in Public Places Board, subject to review and approval by the Design Review Board. 25. That the developer shall resolve all of the following design-related issues for final Design Review Board review and approval a. Proposed hydrant relocation at the NW corner of the property shall be graded to be level with the proposed sidewalk and landscaping will be located as to not interfere with the operation of the hydrant. b. The cross-slope on the West Meadow Drive walk shall maintain a max. 2.0% cross slope that is sloped towards the road. c. The boulder walls and grading at the SE corner of the property shall be modified as to not impact the existing 2-36" CMP's. d. The foundation wall at the SE corner of the parking structure shall be modified to accommodate the existing Spraddle Creek vault. 10 e. The proposed Spraddle Creek vault and concrete box culvert shall be modified to work with the existing phone vault. f. All known existing utilities shall be shown on a plan with the proposed drainage and utilities in order to clarify potential conflicts. g. The proposed walk that meets the frontage road walk at the eastern portion of the property shall be realigned slightly to the west to avoid the existing inlet. h. Fire staging turning movements shall be show on plans. i. Retaining walls west of the loading and delivery access drive shall be curved/angled in order to "bench" access drive wall. j. Top of wall elevation for the Frontage Rd-West Meadow Drive path reads as 185.5?(Typo) k. Railings shall be provided for paths where necessary I. Show edge of existing pavement for Frontage road on civil plans and show match point. m. Erosion control plan shall be updated. n. Show grading around proposed electric vault. o. Show driveway grades, spot elevations on civil plans. p. Show additional TOW/BOW elevations on pool walls. 26. That the developer shall begin initial construction of the Four Seasons Resort within three years from the time of its final approval at second reading of the ordinance amending Special Development District No. 36, Four Seasons Resort, and continue diligently toward the completion of the project. If the developer does not begin and diligently work toward the completion of the special development district or any stage of the special development district within the time limits imposed, the approval of said special development district shall be void. The Planning and Environmental Commission and Town Council shall review the special development district upon submittal of an application to reestablish the special development district following the procedures outlined in Section 12-9A-4, Vail Town Code. 27. That the developer shall take no action nor commit any omission to cease the current operation of the Chateau of Vail Hotel until such time as a demolition permit is issued by the Department of Community Development Section 6. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining .portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. 11 Section 7. The repeal or the repeal and re-enactment of any provisions of the Vail Municipal Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 8. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are hereby repealed to the. extent only of such inconsistency. The repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, heretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 6th day of May, 2003, and a public hearing for second reading of this Ordinance set for the 17th day of June, 2003, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Ludwig Kurz, Mayor ATTEST: 12 Lorelei Donaldson, Town Clerk 13 ORDINANCE NO. 10 Series of 2003 AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP FOR THE TOWN OF VAIL IN ACCORDANCE WITH TITLE 12, ZONING REGULATIONS, CHAPTER 5, ZONING MAP; REZONING LOT 9A, VAIL VILLAGE 2ND FILING, FROM THE HEAVY SERVICE ZONE DISTRICT TO THE PUBLIC ACCOMMODATION ZONE DISTRICT. WHEREAS, the Town Council finds the amendment is consistent with the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and compatible with the development objectives of the Town; and WHERAS, the Town Council finds the amendment is compatible with and suitable to adjacent uses and appropriate for the surrounding areas; and WHEREAS, the Town Council finds the amendment promotes the health, safety, morals, and general welfare of the Town and promotes the coordinated and harmonious development of the Town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality; and WHEREAS, the Town Council finds that the rezoning is necessary to facilitate the approval of Ordinance No. 9, Series of 2003, amending Special Development District No. 36, Four Seasons Resort; and WHEREAS, the. Planning and Environmental Commission of the Town of Vail has reviewed this zoning map amendment in accordance with the approved criteria and findings for a rezoning as established by Section 12-3-7, Vail Town Code, and has forwarded a recommendation of approval at the April 28, 2003, Planning and Environmental Commission hearing; and NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Ordinance No. 10, Series of 2003 -first reading Section 1. Amendment: The Official Zoning Map of the Town of Vail is hereby amended as follows: That Lot 9A, Vail Village 2"d Filing shall be rezoned to Public Accommodation zone district from Heavy Service zone district; as shown in attached map, Exhibit A. Section 2. Conditions: That the rezoning of Lot 9A, Vail Village 2"d Filing shall take effect on such date that a demolition and/or building permit is issued for the demolition of the existing structure on the site of Lot 9A, Vail Village 2"d Filing, for preparation for the construction of Special Development District No. 36, Four Seasons Resort. Section 3. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 4. The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. Section 5. The amendment of any provision of the Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision Ordinance No. 10, Series of 2003 -first reading 2 hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 6. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING-this 6t"day of May, 2003 and a public hearing for second reading of this Ordinance set for the 17t" day of June, 2003, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Ludwig Kurz, Mayor Attest: Lorelei Donaldson, Town Clerk Ordinance No. 10, Series of 2003 -first reading 3 I v.51L ~ i_ FIRE DEPT VILLA~~ C ORTPJA ~ ~`''~~ [5 "~ ~ ~ ~ ~ ~ _~ ~~ 4 CHAPEL I Ordinance No. 10, Series of 2003 -first reading 4 MEMORANDUM TO: Vail Town Council FROM: Pam Brandme nterim Town Manager RE: Town Manager's Report DATE: July 15, 2003 July Fourth Recap The Special Event District and curfew public safety measures were again successful this past holiday weekend. Staffing included 21 Vail officers and 30 outside agency officers on July 4. Also, 14 volunteers patrolled the streets and manned the checkpoints ensuring that underage partiers, alcohol, weapons and fireworks were not brought into the Special Event District. On July 5, 15 Vail officers and 20 outside agency officers conducted foot and mobile patrols of the Town. Over the 3-day weekend, 40 individuals were arrested primarily for alcohol related offenses. In evaluating the five occurrences in which the curfew and Special Event District have been implemented, it is clear that the message has been sent in an effective manner and the public is aware of the public safety measures that are in place. This has resulted in attaining the Council's goal to provide a safe environment for a family to walk down Bridge Street on these holiday evenings. Unfortunately, if we were to discontinue the Special Event District and curfew on these two nights, we believe it would only take a couple of years before we would be back to the same problems that were taking place just three short years ago. It is the Police Department's opinion that we have the appropriate number of officers needed to staff the Special Event District and will continue to handle future Fourth of July and New Year's Eve events in a similar manner. The continued use of volunteers and Reserve Officers may reduce the costs of hiring outside agency officers to some extent. The parade went well, but with such a large crowd attending, some additional measures must be put in place to handle the event. Staff will be meeting with the organizers to work on implementing additional parking and crowd control options. If you have other observations about the holiday, please contact us so we can make additional improvements. PIRATE SHIP PARK Attached you will find staff notes summarizing a meeting with Diana Donovan on June 23, 2003 (Rod was unable to attend). In wanting to clearly define design direction for the park, the summary covers process, site design, and the actual Pirate Ship art form. If there is anything you would like to add or modify, please let me know Tuesday. PIRATE SHIP PARK PEDESTRIAN BRIDGE REPLACEMENT CONCEPTS Also attached, you will find proposed concepts for the replacement of the bridge. Please note the construction estimates vary from $10,000 to $60,000 (custom on- site construction for Concept A was prepared by Viele Construction). $40,000 has currently been budgeted for this bridge replacement. Please provide staff dire CONFERENCE CENTER UPDATE Eight firms have responded to our request for proposals to prepare a business plan for the Conference Center. The proposals were due July 3. Since then, the Conference Center Oversight Committee has narrowed the proposals to three firms and will be interviewing representatives on July 29. The Committee, chaired by Rod Slifer, will forward a recommendation to Council at the Aug. 5 meeting. EAST VAIL STREET REPAIR The reconstruction of Spruce Way and Columbine Drive in East Vail. is underway by Ewing Trucking and Construction. This is a $253,000 project which will take up to eight weeks to complete. Staff is pleased to report the Colorado Department of Transportation (CDOT) has authorized up to $300,000 to mitigate damage from the Bighorn flood. Of that, $142,000 will be used to cost-share the street repair. CDOT has also approved a $166,000 payment to the town, with an additional $6,200 to Eagle River Water and Sanitation District, to cover the cost of emergency responders and equipment during the flooding. UPCOMING ITEMS: August 5, 2003, Work Session November Election Discussion DRB/PEC Update Funding Discussion NWCCOG Discussion re: Governor's Water Bill and Other Items, Taylor Haws Professional Fee Impacts Conference Center Contract for Business/Market Plan Analysis Budget Discussion re: Capital and RETT Projects August 5, 2003, Evening Meeting 1st Reading of November Ballot Ordinance Resolution to Create Urban Renewal Authority First reading for Fire Discussion 1St reading for GRFA Selection of Contractor for Development of Vail Conference Ctr Business Plan Parking Task Force Recommendations Parking vs. Real Grass at Ford Park Frontage Road Parking for Ford Park Policy Discussion on Parking -Short and Long Term Pirateship Park Meeting Notes June 23, 2003 The following is intended to clarify the design direction that staff received during the June 23`a meeting with Diana Donovan. The Pirateship • It is not necessary to mimic or rebuild the existing Pirateship. It is ok to completely remove the existing ship, including the posts. • Any new ship design should be similar in shape and size, and be designed with a crows nest, bow, port holes, cargo net, and gang plank. Other elements discussed included spy scopes, talk tubes and kaleidoscopes. • The elevation of the ship should be less transparent than the one shown in the conceptual plan. • The ship is the art; however, it would be ok to explore additional art options as play elements, e.g. octopus climbers, ship wrecked on big rocks, etc. Carvings or other embellishments are not desired. • ADA access to the ship will be via transfer stations as opposed to ramps • Staff will design a single play structure that is suitable for ages 2-12, however the number of children the structure will can accommodate is not a critical design guideline. Site Design • It is ok to remove the concrete circle and to explore other border options. • The overall size of the safety surfacing can increase some, but not to the extent of the conceptual design. • Incorporate an area for swings as an alternate or future add-in. We will explore non-traditional swing structures. • Add several picnic tables and benches Design Process • Staff believes it would be most effective to present the new conceptual design to the Town Council. This can be accomplished in an afternoon work session. Once Council has provided preliminary approval, presentations to D12B can begin. • The existing budget for the project is $300,000. Staff believes that the budget can be reduced and will bring a revised cost estimate to the conceptual design presentation. MEMORANDUM TO: Vail Town Council FROM: Pam Brandmeterim Town Manager RE: Town Manager's Report DATE: July 15, 2003 ~uiy rourtn rtecap The Special Event District and curfew public safety measures were again successful this past holiday weekend. Staffing included 21 Vail officers and 30 outside agency officers on July 4. Also, 14 volunteers patrolled the streets and manned the checkpoints ensuring that underage partiers, alcohol, weapons and fireworks were not brought into the Special Event District. On July 5, 15 Vail officers and 20 outside agency officers conducted foot and mobile patrols of the Town. Over the 3-day weekend, 40 individuals were arrested primarily for alcohol related offenses. In evaluating the five occurrences in which the curfew and Special Event District have been implemented, it is clear that the message has been sent in an effective manner and the public is aware of the public safety measures that are in place. This has resulted in attaining the Council's goal to provide a safe environment for a family to walk down Bridge Street on these holiday evenings. Unfortunately, if we were to discontinue the Special Event District and curfew on these two nights, we believe it would only take a couple of years -before we would be back to the same problems that were taking place just three short years ago. It is the Police Department's opinion that we have the appropriate number of officers needed to staff the Special Event District and will continue to handle future Fourth of July and New Year's Eve events in a similar manner. The continued use of volunteers and Reserve Officers may reduce the costs of hiring outside agency officers to some extent. The parade went well, but with such a large crowd attending, some additional measures must be put in place to handle the event. Staff will be meeting with the organizers to work on implementing additional parking and crowd control options. If you have other observations about the holiday, please contact us so we can make additional improvements. PIRATE SHIP PARK Attached you will find staff notes summarizing a meeting with Diana Donovan on June 23, 2003 (Rod was unable to attend). In wanting to clearly define design direction for the park, the summary covers process, site design, and the actual Pirate Ship art form. If there is anything you would like to add or modify, please let me know Tuesday. PIRATE SHIP PARK PEDESTRIAN BRIDGE REPLACEMENT CONCEPTS Also attached, you will find proposed concepts for the replacement of the bridge. Please note the construction estimates vary from $10,000 to $60,000 (custom on- site construction for Concept A was prepared by Viele Construction). $40,000 has currently been budgeted for this bridge replacement. Please provide staff dire CONFERENCE CENTER UPDATE Eight firms have responded to our request for proposals to prepare a business plan for the Conference Center. The proposals were due July 3. Since then, the Conference Center Oversight Committee has narrowed the proposals to three firms and will be interviewing representatives on July 29. The Committee, chaired by Rod Slifer, will forward a recommendation to Council at the Aug. 5 meeting. EAST VAIL STREET REPAIR The reconstruction of Spruce Way and Columbine Drive in East Vail is underway by Ewing Trucking and Construction. This is a $253,000 project which will take up to eight weeks to complete. Staff is pleased to report the Colorado Department of Transportation (CDOT) has authorized up to $300,000 to mitigate damage from the Bighorn flood. Of that, $142,000 will be used to cost-share the street repair. CDOT has also approved a $166,000 payment to the town, with an additional $6,200 to Eagle River Water and Sanitation District, to cover the cost of emergency responders and equipment during the flooding. UPCOMING ITEMS: August 5, 2003, Work Session November Election Discussion DRB/PEC Update Funding Discussion NWCCOG Discussion re: Governor's Water Bill and Other Items, Taylor Haws Professional Fee Impacts Conference Center Contract for Business/Market Plan Analysis Budget Discussion re: Capital and RETT Projects August 5, 2003, Evening Meeting 1st Reading of November Ballot Ordinance Resolution to Create Urban Renewal Authority First reading for Fire Discussion 1st reading for GRFA Selection of Contractor for Development of Vail Conference Ctr Business Plan Parking Task Force Recommendations Parking vs. Real Grass at Ford Park Frontage Road Parking for Ford Park Policy Discussion on Parking -Short and Long Term ~ ~ __ _ MEMORANDUM To: Mayor Kurz and members of the Town Council: From: ~ Greg Hall, Director of Public Works and Transportation Date: July 10, 2003 RE: Village and Meadow Drive Streetscape projects This memorandum provides an update and staff recommendation for the Village Core and Meadow Drive streetscape projects for 2004 and 2005. It contains the following items for your information and consideration: • Recommendation for Public Restrooms • Proposed Snowmelt Areas • Recommended 2004 - 2005 Construction Phasing • Proposed Project Funding • Private Development and Redevelopment Projects • Utility Cost Sharing • Construction Activity Periods • Advantages of the Recommended 2004 - 2005 Construction Project • Unresolved issues Recommendations for Public Restrooms The Public Restroom Coverage Diagram attached to this memo, illustrates the desired optimum spacing of public restrooms for the Village Core area, including East Meadow Drive based on an approximate radius of 300 feet. Three future public restroom locations are identified, including restrooms near International Bridge, Vail Road/Meadow Drive intersection, and East Gore Creek Drive at Mill Creek. Based upon analysis and public input, staff is recommending construction of the first additional public restroom at the International Bridge location, and be included in the 2004 - 2005 streetscape phasing package. Staff suggests the construction of this restroom be coordinated with and possibly constructed as part of the Sonnenalp Swiss Haus redevelopment project. Please note the $350,000 budget item is shown for 2005. If approved in this manner the actual construction timing would be dependent on the Swiss Haus redevelopment. Proposed Snowmelt Areas The Snowmelt Areas, attached to this memo, illustrates the proposed snowmelt pedestrian areas within the Village Core area. Snowmelt is desirable to increase pedestrian safety and ease of circulation and to decrease the noise and disruption caused by maintenance activities. The rational behind the proposed layout is to have a snow-free walking surface in all areas dedicated to pedestrian circulation, parking structure to ski yard, P3&J to Vail Road. Pedestrian areas in the village core are snowmelted building face to building face. Additional sections of the West Meadow Drive zone will be snowmelted by the Four Seasons resort and Vail Valley Medical Center. Zones which share the streetscape area with transit and other vehicles are snowmelted in the pedestrian areas only. Vehicular areas along Meadow Drive would Vail Village Streetscape Project Meadow Drive Streetscape Project Page 1 o f S __ _ _ _ .y • not be snowmelted. The snowmelt Areas diagram does not differentiate the separation which will exist between private and public snowmelt areas. k Recommended 2004 - 2005 Construction Phasing The project team recommends four construction phases in 2004 and 2005 with an estimated project budget of $7,034,000. Graphic representations of the project areas are shown in the attached Construction diagrams. Construction will be divided into two separate seasons of each year to avoid critical retail sales periods. The consultant team will prepare construction documents for these four phases for bid in early January 2004. The consolidated bid process will enable the Town to save $50,000-75,000 in associated bid costs, will encourage more qualified contractors to bid the project, and allow the Town to take advantage of an favorable bid environment due to the cun'ent economic climate. By the winter of 2005-2006, utility upgrades, streetscape, and snowmelt would be complete on Wall Street, Founder's Plaza, Bridge Street, and Gore Creek Drive between Bridge Street and Wall Street. Utilities would be completed on Hanson Ranch Road. Mechanical systems would be upgraded at Children's Fountain. And, depending on the scheduling of private development, West Meadow Drive at the Four Seasons and East Meadow Drive at the Sonnenalp would be complete. Budgets shown are estimated and may be adjusted based upon selected final phases and construction timeframes. Spring 2004: • $606,000 Begin Wall Street • $539,500 :Begin Founder's Plaza • $626,000 Subsurface utility construction on Lower Bridge Street and Gore Creek Drive intersection to Wall Street. Fall 2004: • $606,000 Complete Wall Street • $539,500 Complete Founder's Plaza • $250,000 Children's Fountain Mechanical Systems • $450,000 Hanson Ranch Road utilities (Seibert -Mill Creek Chute) $3,617,000 Estimated 2004 project budget Spring 2005: • $373,500 Utility construction on Upper Bridge Street • $300,000 Public restroom adjacent to the Sonnenalp Swiss Haus Fall 2005: • $815,500 Finished streetscape on Upper Bridge Street • $798,000 Finished streetscape on Lower Bridge Street and Gore Creek Drive intersection to Wall Street. • $150,000 West Meadow Drive at Four Seasons Resort. • $1,032,000 East Meadow Drive at Sonnenalp Resort development $3,469,000 Estimated 2005 project budget Vail Village streetscape Project Page 2 of 5 Meadow Drive streetscape Project $7,086,000 Total 2004 and 2005 construction Proposed Project Funding Consideration is given to funding from the real estate transfer tax (RETT) and the capital improvements (Capital) budgets for 2004 and 2005. RETT funding for 2005 shows $1 million of RETT and $0.5 million from RETT fund balance. Year RETT Capital Total 2004 $ 1,750,000 $ 1,867,000 $ 3,617,000 2005 $ 1, 500, 000. $ 1, 969, 000 $ 3,469, 000 Total $ 3, 250, 000 $ 2, 367, 000 $ 7, 086,.000 The town will realize approximately $761,000 of revenue from utility company reimbursements during the 2004 - 2005 period. Private Development and Redevelopment Projects Private development and redevelopment projects act as a trigger to town funded streetscape phases. The Construction Phasing diagram for Fall 2005 illustrates the anticipated timing of known redevelopment projects and the preliminary cost-sharing of streetscape improvements relative to those developments. • $ 508,200 East Meadow Drive at Sonnenalp Resort development • $ 340,500 West Meadow Drive at Four Seasons resort • $ 180,000 Hanson Ranch Road at P3&J development • $1,200,000 Willow Bridge Road between new and existing Checkpoints Utility Cost Sharing The"estimated utility cost sharing for the 2004-2005 project is based on Town of Vail ROW sq. footage. Private property sq. footage is not included in total. Cost sharing is approximately $5.00 per sq. ft. • $ 27,625 Lower Bridge Street, 5,525 SF • $ 15,450 Intersection of Gore Creek Drive and Bridge Street, 3090 SF • $ 28,625 Upper Bridge Street, 5,725 SF • $ 49,250 Hanson Ranch Road bet. Seibert Circle & the Chute, 9,850 SF • $ 52,100 E. Gore Creek Dr. bet. Bridge St. & the Chute, 10,420 SF • $ 17,000 W. Gore Creek Dr. bet. Bridge St. & Children's Fountain, 3,400 SF $ 190,050 Total Vail Village streetscape Project Page 3 of 5 Meadow Drive streetscape Project Construction Activity Periods Restricted Construction Activity (Surveying, utility locates, mobilization, and construction activity (jmited to isolated areas with minimal impact) • 2 weeks before end of ski season to end of ski season • June 20 to July 1 • August 15 to September 8 No Construction Activity • July 1 to August 15 • November 15 to two weeks prior to ski season end Maximized Construction Activity (within the limitations previously established for "hours of outside construction activity") • End of ski season to June 20 • September 8 to November 15 Advantages of the Recommended 2004 - 2005 Construction Project The proposal for streetscape construction and funding stated above is advantageous to the Town in several ways. • Completes a significant portion of needed utility upgrades and desired streetscape improvement in a 2 year timeframe. • Addresses the fundamental areas in need of snowmelt pedestrian areas and provides for snowmelt connections to be made and extended into the Village Core in the first phase. • Helps to revitalize the Village Core by creating truly special areas. • Allows necessary mechanical improvements to Children's Fountain. • Provides a needed restroom for both the Village Core and East Meadow Drive. • Provides a coordinated phasing that minimizes impacts to business and tourism. • Begins in the middle and works outwards, minimizing reconstruction required. • Provides for good coordination and scheduling efforts with private development and redevelopment. The proposal is, however, not without some cost. It lowers fund balances in both the RETT and General Fund accounts and ties up the majority of available Capital and RETT funds for the 2 year period. Unresolved Issues At their meeting on July 10, 2003 the Council Committee and Design Team discussed two primary issues which are unresolved at this time. • Vehicular traffic patterns through the Village relative to the possible relocation of Checkpoint Charlie. • The validity of the proposed construction activity periods considering the overall cost of the project and amount of disturbance caused by the construction activity. Vail Village streetscape Project Page 4 of 5 Meadow Drive streetscape Project Staff will continue to work on these issues with the business and development interests involved and bring a proposal back to the council at the earliest opportunity. Resolution of these issues should not impact the recommended 2004 - 2005 Construction phasing proposed. Vail Village Streetscape Project Page 5 of S Meadow Drive Streetscape Project `~ ~ ~`.... n ', ,nr'` ~R~ rE ~o ail village PUBLIC RESTROOM COVERAGE DIAGRAM S#NkE ISCAYt tlt SfGH Coverage symbol has an approximate radius of 300 ff. ~~ ~~ n ~- ---- ~- VAIL VALLEY \~,.~ MEDICAL CENTER ~c~~~ EAST MEADOW DRIVE llyTE ~ATF ~0 ._- - _ __-_ _ ~ __ l,,.i _ _ ___ _ -- ,~ ~_` ~ ~ ~ n ~ _ ~ `~1~~ 1 I ~ ~ ~ LT_J5 ! ~_ ~ '~ ~ © ~~ Q ~tRANS ~_, ./~. --`-__ ~ o ~~ Y ~"~ ION -~ -\ ~7 WEST MEADOW DRIVE GORE CREEK DRIVE -----~- ~- ~~a~~'C~\~~~ D ~ f,_ ' `mil ~ t BRIDGE STREET -------"~ ~~~ -/'i _ ~ __ LEGEND: a .~ - SNOWMELT AREAS - PROPOSEDPUBLIC _~ -=__ ;, ~~-- -\ -~ \~ ~ o e q 1 I ~j ___ \ ~ °1 SNOWMELT AREAS -PROPOSED PRIVATE \_- --- ~ \` ~ ~~'L ~ \~ J i ~ ,i O` ~~ SNOWMELT AREAS -EXISTING SYSTEMS \~~`. ~°~' 0 50 100 THIS PLAN IS DIAGRAMMATIC IN NATURE AND IS INTENDED TO REPRESENT zs~' i o'^o ~ APPROXIMATE LOCATIONS OF SNOWMELT. ACTUAL CONDITIONS MAY VARY. sac: raioo'-o' 'ail village FIGURE TWO: SNOWMELT AREAS STREETSCAPt DESIGN ~~ o G~ O O VAIL VALLEY ~ I ryT~RSTAtF JO MEDICAL CENTER ~ o O WEST MEADOW DRIV ~ ~~ ~~ K FRpNT~ ~ AD `~. ~~_ 4 O n o D \ \~ / T~S~R7ATIpN ~N~R p P U ~L t;~ ~ v~ \\v < LEGEND: p `~ ~ ~~.. \ L ... SUB-SURFACE UTILITY ~ ~~ ~RF CREF~` ... ~_... - CONSTRUCTION " ~ Q - STREETSCAPE ~ o pppE .~ CONSTRUCTION ~ - COMPLETED I ` o STREETSCAPE ~ ~ ~ PRIVATE SECTOR STREETSCAPE /i LOWER BRIDGE STREET _ ~_ _ o. WALL STREET AND _ -'__ \~^~'--'- "~ \~\\~ ~ ~~ r 9 FOUNDERS' PLAZA ~ _ =-_--, ~~~ ~ ii ~(] :~ \ ~ i ~I O ~. _~~-` - .~, 1 o ~ >~ m ,~ ,._,~~ ail village SPRING 2004 CONSTRUCTION STgFFi5C,1PE Gf'.IGN p 1 / 0 ~o~ VAII VALLEY MEDICAL CENTER 0 O P / o \\ -__` O WEST MEgppyy DRIV ^ f \ ~.\\ Q \\ LEGEND: - SUB-SURFACE UTILITY CONSTRUCTION - STREETSCAPE CONSTRUCTION - COMPLETED STREETSCAPE PRIVATE SECTOR STREETSCAPE l\ STATE ~0 ERONT.gOE R O < V ICJ ~~ ~f` ~+ ~ or'i WI _ _ _ ' -...nnON CENTER ~ /-- ~ a ~ ~ ~ ~ ~L CREEK ~ ~... ~._...~ ~ o o OOR EK ° 1' C 0 0 _ t WALL STREET AND _ _ o. FOUNDERS' PLAZA ~ - ____ --~~ `i ~'~~, 9 HANSON RANCH ROAD '_____' ,l \\\ t% \ ~ i \ r ~ ,~ O `: ' _`~ -, ,,,, 1 ,. ~~; ~~-: f m iao swc r-~ar-r ~~ ~~ -- - ~ail village FALL 2004 CONSTRUCTION 570.E ET SC nPE DF'.IGN o ~ O O VAIL VALLEY ~ ,NT ~R`STATE 7~ MEDICAL CENTER ~ p ~ ~ o \~ O WEST MEADOW DRIV p ~~ ~~,__ ~ ~ FROMAGE ROgD Q 0 b Q D TRANSPORTATION CENT _ O ~\ \_\\\ ~ ~ o ate. 0 0 ~ `~ C~ ~ ~ t ~' 57 LEGEND: q ~:: v ~ ~ ; ~ __ - SUB-SURFACE UTILITY OORE CR "` ~ ~' ~~- ~ ~~ CONSTRUCTION ~" v O p STREETSCAPE ~ o coy Koa~ 1 - CONSTRUCTION ~ I ~ COMPLETED a o - STREETSCAPE ~~ ~ t ® PRIVATE SECTOR STREETSCAPE UPPER BRIDGE STREET ~ e , ~ EAST GORE CREEK DRIVE ~~____ ~~~ ~ ii ~ / ' ~. ~,` '~~ ,~ 'ail village SPRING 2005 CONSTRUCTION ST RF FT S~•~AF LESIGN FOUR SEASONS REDEVELOPMENT 2004 - 2005 EAST MEADOW DRIVE WEST MEADOW DRIVE SONNENALP REDEVELOPMENT 2004 - 2005 PUBLIC RESTROOM TO BE C9NSTRUCTED ~~~///"/ ~ o WITH SONNENALP REDEVELOPMENT ° ~O O VAIL VALLEY ~ ~ /,v~~'SS~q',C,O MEDICAL CENTER ' C D ~ P o O ~ ~~\ FRONTgGE ROAD ~~. a Q ~ / ~ d D \~ ~~ TRANSPORTgT10MC O ~// / ENTER - < ~~ ~ ~ ~ LEGEND: q ~:: ~"- ~~ 'i. ~ ' ~ SUB-SURFACE UTILITY ~ CREEKS `./ / O ~- ~ L - CONSTRUCTION - ~ o STREETSCAPE o GORE EEK ORI - CONSTRUCTION ~ ~ C - COMPLETED BRIDGE STREET ` o STREETSCAPE ~ RELOCATED PRIVATE SECTOR STREETSCAPE CHECKPOINT CHARLIE ~ °-'" FRONT DOOR ~~ ~' REDEVELOPMENT 2004-2005 _ ~~`' o. \ HANSON RANCH ROAD ==_ -- -may ` __-~-~~;~ " \ 9 - it STREETSCAPE - - .-_-_ ~~~, i~ ~ ,i ~i \ P38J PARKING ~~, \ % ~`; ~ C~ l --~,~ STRUCTURE 2005 ~ .-,\ ~,`' ) TIVOLI REDEVELOPMENT ~--~ ~;, ( ~ /I(~-! _ \ 2004 -2005 a~ .,_r-~~ ~~ ail village FALL 2005 CONSTRUCTION ST ~E ETi C,1 i'E GE'.IGhi Pirateship Park Meeting Notes June 23, 2003 The following is intended to clarify the design direction that staff received during the June 23`~ meeting with Diana Donovan. The Pirateship • It is not necessary to mimic or rebuild the existing Pirateship. It is ok to completely remove the existing ship, including the posts. • Any new ship design should be similar in shape and size, and be designed with a crows nest, bow, port holes, cazgo net, and gang plank. Other elements discussed included spy scopes, talk tubes and kaleidoscopes. • The elevation of the ship should be less transparent than the one shown in the conceptual plan. • The ship is the art; however, it would be ok to explore additional art options as play elements, e.g. octopus climbers, ship wrecked on big rocks, etc. Carvings or other embellishments aze not desired. • ADA access to the ship will be via transfer stations as opposed to ramps • Staff will design a single play structure that is suitable for ages 2-12, however the number of children the structure will can accommodate is not a critical design guideline. Site Design • It is ok to remove the concrete circle and to explore other border options. • The overall size of the safety surfacing can increase some, but not to the extent of the conceptual design. • Incorporate an azea for swings as an alternate or future add-in. We will explore non-traditional swing structures. Add several picnic tables and benches Design Process • Staff believes it would be most effective to present the new conceptual design to the Town Council. This can be accomplished in an afternoon work session. Once Council has provided preliminary approval, presentations to DRB can begin. • The existing budget for the project is $300,000. Staff believes that the budget can be reduced and will bring a revised cost estimate to the conceptual design presentation. 2003 Project Matrix A= The buck stops R= For moving forward C= Have info 1= Who else Today's Date: 7/10/03 here responsible needs to know? people need to No. of remaining VTC meeting days: 1st Reading for Ballot Question, 1; November Election, 7 move forward PROJECT/ CURRENT STATUS/ NEXT REVIEW ACCOUNTABLE RESPONSIBLE CONSULTED INFORMED TARGETED DIRECTION COMPLETION DATE LVV3 tsALLV 1 rteview of community survey findings Done Suzanne Suzanne Pam Community Review of 5-Year Capital Projects on i t h lists, i.e election needs go ng a eac VTC work VTC Greg, Judy Pam, dheads Community session in June and Jul Election ballot go/no Review of ballot ti go decision by 6/1/0 op ons ongoing at each VTC work VTC Pam, Greg, Judy, Russ, Suzanne Matt Community session in June and Jul 8/5/0 First Readin of ballot ti g ques on VTC, 8/5/03 Evening VTC Matt Pam, Greg, Judy Russ, Suzanne Community 8/19/0 Second Readin of ballot ti VT 2004 BUDGET g ques on Council direction needed on VCBANVCTB future funding C, 8/19/03 Evening Done VTC VTC Matt Pam Pam, Greg, Judy Russ, Suzanne Judy Community Community Preparation of budget timetable VTC 6/17/03 , work session Judy udy Pam dheads BUSINESS IMPROVEMENT Executive session discussion with town attorney Done Matt Matt Pam, Judy VCBA DISTRICT Council direction on $15 000 D , fundin re uest Council direction on business one ~ VTC Matt Business communit business communit license fee VTC Pam, Judy business Council direction on Commis i ~ communit s on on Special Events VTC Pam, Judy, CSE Community Page 1 PROJEC T MATRIX 2003 PROJECT/ CURRENT STATUS/ NEXT REVIEW ACCOUNTABLE RESPONSIBLE CONSULTED INFORMED TARGETED DIRECTION COMPLETION DATE CONFERENCE Need Council site selection Done VTC Pam, Russ, Greg Judy, Matt Community CENTER decision/direction; report-out on parking charette Appointment of Oversight Done VTC VTC Pam Community Committee Need Council decision/direction ' BD VTC Oversight Committee, Russ, Greg, Matt, Community on ro ect mana er Pam ud Review RFP for business plan Done VTC Russ Forrest Oversight and update of market analysis Committee ro ram verification Design-build RFP Late Summer VTC Oversight Committee, Judy, Matt Community after business Pam, Russ, Greg Ian a roved DONOVAN PARK Approve contract for pavilion In process VTC Greg Pam, Matt Community operation; set rates Discussion of soccer field VTC-VRD scheduling/lawn care/ irrigation subcommittee TBD 9/1/0 Complete construction Greg Greg VTC Community EAGLE COUNTY Facilitate independent audit of VTC Ludwig, Pam partner agencies community CONSOLIDATION & county and towns to identify areas COST-SHARE of duplication and revenue sharin FIRE SERVICES Independent analysis of existing Done Pam Pam VTC Community 6/3/03 studies 6/2/0 RFO for architectural services Done Pam Pam John, Greg, Russ, Matt Council decision on fire service Done VTC Pam John, Greg Community. levels and related facilities 6/17/0 RFP for architectural services VTC Staff John Gre Communit FIREWISE CODE Determine how to integrate October, 2003 VTC Russ Bill Carlson CHANGES Firewise principles into DRB re ulations GRFA Proposal on reforms to GRFA Under review by VTC Russ, PEC Bill Gibson Community regulations PEC Page 2 PROJECT MATRIX 2003 PROJECT/ CURRENT STATUS/ NEXT REVIEW ACCOUNTABLE RESPONSIBLE CONSULTED INFORMED TARGETED DIRECTION COMPLETION DATE -70 NOISE Completion of East Vail berms Greg Greg CDOT Community MITIGATION Jerse barriers Gre Gre CDOT Communit Noise wall demonstration Gre Gre CDOT Communit Speed/ noise enforcement State Patrol truck VTC Dwight . Greg, CDOT Community inspections, August LIONSHEAD Community parking agreements To be negotiated VTC Pam, Greg, Russ Dwight Community REDEVELOPMENT Review of Urban Renewal Plan New revisions by VTC Pam, Russ Judy, Greg, Matt Community and recommendations from June 1, 2003 Lionshead Task Force 5/6/03 Review of public projects to Done VTC Greg, Russ Judy, Pam Community include transit center Formation of URA/Implementation August, 2003 VTC - Russ Pam, Matt, Greg, Community of TIF Jud CDOT cost-share agreement Greg Greg Pam, Russ, Judy VTC VRI/Com Dev Staffing Prior to Russ Russ, Greg, John Pam, Matt, Judy, VTC agreements application being Jp submitted MIDDLE CREEK Construction anticipated to begin Bonding approval Russ Nina VTC DEVELOPMENT 7/01/03 in June 2003 , Community PROJECT PARKING Review of 02-03 season; 7/9/03 Parking VTC Greg, Parking Task Community Community modifications for 03-04 Task Force MTG Force 7115/03 Evening Expansion of community parking Done VTC Greg, Russ, Parking Community Community capacity; parking charette report- Task Force out Page 3 PROJECT MATRIX 2003 PROJECT/ CURRENT STATUS/ NEXT REVIEW ACCOUNTABLE RESPONSIBLE CONSULTED INFORMED TARGETED DIRECTION COMPLETION DATE RED SANDSTONE Cost-share request to Eagle VTC Pam VRD Community INDOOR MULTI- County School District to augment PURPOSE REC $150K + in-kind from TOV, $400K FACILITY from Water District, $250K from Vail Resorts, $600K from RE50J Identify interim location options fo VTC Pam, Greg, Russ VRD Community mnastics ost 8-04 lease Determine if parking Greg Greg, Russ, Pam VTC, RES, VRD Community improvements at Red Sandstone School are needed ROAD TRIP (Aspen, Russ Snowmass, Telluride, Durango) ROLE OF TOWN' Recreation philosophy discussion, TOV-VRD VTC . Pam dheads, VRD Community GOVERNMENT re: Ice Dome, Skate Park, Indoor subcommittee Recreation work (Recreation, Culture, What businesses are we in? VTC Pam dheads Community Education, Economic Development - as part of overall roles discussion for VRD) STEPHENS PARK Schedule review of pilot program VTC, 2/17/04 PILOT PROGRAM and determine if off leash policy is News release (Dog Park) to be allowed permanently 5/12/03 2/18/04 SIGN CODE Develop a revised sign code that July,. 2003 VTC Russ DRB, Business Business REVISION is easier to understand and Community community enforce TIMBER RIDGE Friendly condemnation action in July, 2003 Pam, Russ Nina, Judy, Matt Steve Jeffers VTC, District Court Communi Page 4 PROJECT MATRIX 2003 PROJECT/ CURRENT STATUS/ NEXT REVIEW ACCOUNTABLE RESPONSIBLE CONSULTED INFORMED TARGETED DIRECTION COMPLETION DATE TOWN MANAGER Applications due May 23 Done; 164 VTC Search firm JP Community SEARCH applicants Fa112003 Candidate screening June 17 VTC 6/17/2003, VTC Search firm JP Community WS Interviews Jul 10-11 VTC VTC P Communi VAIL ICE DOME ' Cost-share request to Eagle Letter sent 5/9/03 VTC Pam Vail Jr. Hockey, user groups. County Commissioners for set- VRD up/tear-down Vail Jr. Hockey fund-raising Vail Jr. Hockey Vail Jr. Hockey VTC, VRD user groups cam ai n Recreation philosophy discussion 5/20/03 WS VTC Pam VRD Community VAIL MEMORIAL DRB Application 6/18 DRB Mtg PARK 2004 Opening Development review process, Task Force Russ dheads Community DRB Creation of 501c-3 VTC Task Force Matt Communit Rezonin Task Force Russ Communit VAIL VILLAGE Need Council direction on Done VTC Greg Pam Community STREETSCAPE snowmelt PEC review of Master Plan 619/03 PEC Preparation of phased Greg Greg adjacent property Community construction schedule with input owners, Water from Water District, adjacent District, VCBA property owners, business Communit Exploration of Downtown 6/17/03 VTC WS VTC Russ Pam, Russ, Matt, Community Develo ment Authori lTIF ud VILLAGE Loading and delivery Greg Greg Pam, Russ, affected REDEVELOPMENT Dwight, Matt properties, PROJECTS Community Page 5 PROJECT MATRIX 2003 PROJECT/ TARGETED COMPLETION DATE CURRENT STATUS/ DIRECTION NEXT REVIEW ACCOUNTABLE RESPONSIBLE CONSULTED INFORMED Application of $1 million VRI streetsca a Greg Greg Pam, Russ, Judy, Matt Page 6 PROJECT MATRIX 2003