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Home My WebLink About2003-07-15 Support Documentation Town Council Work SessionAGENDA VAIL TOWN COUNCIL WORK SESSION 12:30 P.M. TUESDAY, JULY 15, 2003 1. ITEM/TOPIC: Executive Session • Town Manager Contract Negotiations C.R.S. 24-6-402(4)(e) (15 min.) • Impact Fee, Vacant Store Fronts C.R.S. 24-6-402(4) (b) (15 min.) • Tax Increment Financing C.R.S. 24-6-402(4)(b)(e) (30 min.) • Contract Negotiations with Vail Resorts, Inc. C.R.S. 24-6-402(4)(e) (10 min.) • Fire Services Negotiations and Conference with Attorney C.R.S. 24-6-402(4)(e)(b) (30 min.) 2. Judy Camp ITEM/TOPIC: 2004 Budget Discussion re: Major Revenue Items, Capital Projects and Real Estate Transfer Tax (1 hr.) ACTION REQUESTED OF COUNCIL: Provide direction to staff regarding major revenue items to be included in the 2004 budget; review first draft of Capital Projects Fund and RETT Fund 5-year projections 3. Bill Gibson ITEM/TOPIC: Update of the Planning and Environmental Commission's review of a request for a recommendation to the Vail Town Council of proposed text amendments to Title 12, Zoning Regulations, Vail Town Code, to amend the Gross Residential Floor Area (GRFA) regulations in the Hillside Residential (HR), Single-Family Residential (SFR), Two- Family Residential (R), Two-Family Primary/Secondary Residential (PS), Residential Cluster (RC), Low Density Multiple-Family (LDMF), Medium Density Multiple-Family (MDMF), High Density Multiple-Family (HDMF), and Housing (H) districts, and setting forth details in regard thereto. (30 min.) ACTION REQUESTED OF COUNCIL: Listen to a staff presentation briefly summarizing the applicant's proposal, discussions from the Planning and Environmental Commission hearings to date, and related policy issues. Provide staff with specific direction for policy decisions directly and indirectly related to the proposed text amendments. BACKGROUND RATIONALE: The Planning and Environmental Commission has held several public hearings for the proposed text amendments, and their final recommendations will be forwarded to the Town Council on Aug. 5. 4. George Ruther ITEMlTOPIC: DRB Update (10 min.j Page 1 5. Frank Johnson ITEM/TOPIC: Quarterly Update on Vail Valley Chamber and Tourism Bureau Activities (30 min.) 6. Information Update (5 min.) 7. Matters from Mayor and Council (5 min.) 8. Adjournment (4:30 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT 2 P.M. TUESDAY, AUGUST 5, 2003 IN THE VAIL TOWN COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BEGIN AT 6 P.M. TUESDAY, AUGUST 5, 2003, IN VAIL TOWN COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479- 2332 voice or 479-2356 TDD for information. Page 2 MEMORANDUM To: Town Council From: Judy Camp Date: July 10, 2003 Subject: Budget Discussion I am attaching the following information for the budget discussion on Tuesday: • Budget Calendar • Major Revenue Analysis • Real Estate Transfer Tax Fund Five-Year Projection • Capital Projects Fund Five-Year Projection Maior Revenue Anal Per your discussion on July 1, the projected revenue from the lift tax has been increased. The 2003 projection of $2,350,000 is based on actual revenue through May plus an estimate for the remainder of the year at a level similar to last year. The 3% increase proposed for 2004 is the average annual increase from 1997 through 2002. Franchise fee revenue has also been increased based on the expectation that utility costs will increase next year. Parking revenue is projected at the same level in 2003 and 2004 as last year. This is based on the 2002/2003 parking plan and will need to be adjusted for any changes made for the 2003/2004 ski season. RETT Five-Year Projection The RETT Fund projection is balanced over five years. Per the Major Revenue Analysis, Real Estate Transfer Tax is projected at $2,750,000 annually, an increase of $250,000 over prior estimates. This amount has been used to fund Village Streetscape projects. Capital Projects Fund Five-Year Projection The Capital Projects Fund projection shows a $3.6 million fund balance at the end of 2008. This allows -some flexibility in future projects such as additional Streetscape or funding some Lionshead Redevelopment from the Capital Projects Fund. Revenue includes two projects that have been submitted to Eagle County for inclusion in the county capital budget -the East Vail Repeater Site and the Countywide Computer- Aided Dispatch System/Records Management System. Although the County budget is not yet final, these two projects were ranked highly and I expect that they will be included in the final budget. Village Streetscape is included through 2005 per the plan presented to the Streetscape Committee on July 10`h and is subject to change based on the Committee's response to the presentation. Streetscape projects may also be added beyond 2005. Additional funding for Streetscape is included in the RETT budget. A quick response vehicle for the Fire Department has been included for 2004 per the recommendation from Almont and your direction. The $100,000 cost is a rough estimate and additional information and a recommendation on vehicle specifications should be available for the next Council meeting. The Capital Projects Fund Projection includes the planning and design costs for Lionshead as well as costs related to developing and implementing a TIF district. Construction costs for Lionshead are not included because they are expected to be fully funded by developer contributions, tax increment financing (TIF), Eagle County, CDOT, and others. $3,750,000 has been included for the Lionshead Intermodal Site in 2007. These costs will be partially funded from the Federal Grant Revenue projected in the same year. Conference Center costs will be included separately in the Conference Center Fund budget and are not a part of the Capital Projects budget. The West Vail fire station, Main Vail remodel, and new fire truck are not included in the Capital Projects Fund because new revenue sources are being explored for fire capital. Version 3 Changes Highlighted Town of Vall Proposed 2004 Budget Timetable Contributions Council criteria discussion 05/20/03 Complete Deadline for return of packets 07/31/03 Commission on Special Events presentation to Council 07/01/03 Complete Council evaluation of requests and direction for 2004 budget 08/19/03 Budget Guidelines Council decision on VCBA & VVCTB funding 06/03/03 Complete Council discussion of budget philosophy and timetable 06/17/03 Complete Guidelines distributed to department heads 06/23/03 Complete VRI presentation to Council on lift tax revenue 07/01/03 Complete 2003/2004 parking plan discussion 08/05/03 Streetscape Committee recommendation 07/15/03 Presentation of 2002 audit report to Council 08/05/03 Budget Preparation Capital budget request for county funds submitted 06/13/03 Complete Staff prepares departmental budgets 06/23/03 to 07/18/03 Council discussion of major revenue items 07/01/03 Complete Council decision on major reuenue items 07/15/Q3 Council review of first draft of 5-year capital projection 07/15/03 Council review of first draft of 5-year RETT projection .07/15/03 Council review of second draft of 5-year capital projection 08/05/03 Council review of second draft of 5-year RETT projection 08/05/03 Town Manager reviews departmental budgets 07/27/03 to 07/29/03 Town Manager's budget complete 08/13/03 Council review of first draft proposal 08/19/03 Council review of second draft proposal and 5-year capital plan 09/02/03 Budget Documentation and Reporting First reading of 2004 budget ordinance 09/16/03 Second reading of 2004 budget ordinance 10/07/03 First reading of mil levy certification ordinance 11/18/03 Second reading of mil levy certification ordinance 12/02/03 Mil levy certification deadline to Eagle County 12/15/03 Budget book submission 12/31/03 Calendar Printed 7/10/03 MAJOR REVENUE ANALYSIS Sales Tax County Sales Tax Properly Tax Revenue LHt Tax Revenue Road ~ Bridge Revenur Highway Users Tax Parking Revenue Franchise Fees Construction Fees 1999 2000 2001 2002 Achral Actual Actual Ardual 15,111,367 15,368,598 15,734,387 15,264,581 1.8% 1.7% 2.4% -3.0% 459,664 517,260 511,870 491,952 -4.9% 12.5% -1.0% -3.9% 2,002,660 2,082,770 2,420,327 2,630,105 3.8% 4.0% 16.2% 8.7% 1,710,061 1,961,723 2,145,587 2,344,921 -16.3% 14.7% 9.4% 9.3% 423,671 466,024 477,279 492,166 -1.3% 10.0% 2.4% 3.1% 221,471 225,509 219,674 217,835 3.6% 1.8% -2.6% -0.8% 1,513,610 1,980,421 2,313,445 2,548,806 -6.8% 30.8% 16.8% 10.2% 564,419 576,904 628,427 580,372 2.9% 2.2% 8.9% -7.6% 516,999 606,671 789,170 854,377 (0.3) 17.3% 30.1 % 8.3% 2003 2003 2003 2004 Budget Through May Projection Proposed" 14,580,000 7,365,044 14,580,000 14,725,800 -4.5% -4.5% 1.0% 475,000 211,040 475,000 479,750 -3.4% -3.4% 1.0% 2,661,011 1,960,469 2,661,011 2,543,101 1.2% 1.2% -4.4% 2,188,920 1,723,688 2,350,000 2,420,500 -6.7% 0.2% 3.0% 485,255 171,905 485,255 464,000 -1.4% -1.4% -4.4% 209,861 62,037 209,861 205,000 -3.7% -3.7% -2.3% 2,300,000 1,995,617 2,550,000 2,550,000 -9.8% 0.0% 0.0% 602,500 205,424 602,500 614,500 3.8% 3.8% 2.0% 786,500 278,195 786,500 806,163 -7.9% -7.9% 2.5% RETTTax 2,771,634 3,518,178 3,029,526 2,943,338 2,500,000 1,124,081 2,650,000 2,750,000 26.9% -13.9% -2.8% -15.1 % -10.0% 3.8% All Other Revenue 10,293,881 7,474,985 7,081,393 6,555,874 5,786,983 3,029,424 5,786,983 5,931,658 -27.4% -5.3% -7.4% -11.7% 2.5% Total Revenue 35,589,437 34,779,043 35,351,085 34,924,327 32,576,030 18,126,924 33,137,110 33,490,471 -2.3% 1.6% -1.2% -6.7% -5.1 % 1.1 Version 3 Changes Highlighted Comments Per Council Discussion Same increase as sales tax; same historical relationship to sales tax Reduction in assessment ratio applied to market values 5-year trend Reduction in assessment ratio applied to market values Trend is down; based on miles of highway Same as 2002 Actual; will be less if "free after three" comes back Inflationary increase; based on utility utility company revenues Inflationary increase; potential revenue from increased activity will be offset by increased casts of processing Lowest of 5-year actual Inflationary increase; subject to review of individual items Major Revenue Analysis 030715 7/10/03 Version 1 Real Estate Transfer Tax Fund Five-Year Summary of Revenue and Expenditures REVENUE Real Estate Transfer lax Golf Course Lease Lottery Revenue Land Exchange Proceeds Project Reimbursements Interest Income & Other Recreation Amenity Fees Total Revenue EXPENDITURES Annual Maintenance RETT Collection Costs Rec. Path Capital Maintenance Alpine Garden Support Tree Maintenance Street Furniture Replacement Black Gore Creek Sand Mitigation Bear Proof Containers Park, Path & Landscape Maintenance Subtotal Maintenance Recreation Path/Trail Development Trail Signs Trailhead Development North Trail N. Frontage Rd. (School to Roundabout) Gold Peak to Soccer Field Village Streetscape Design & Implement Frontage Road Bike Trail Subtotal Pathways Capital Maintenance Raw Water Project Playground Safety Improvements Pirete Ship Park -Per Safety Plan Big Hom Park -Per Safety Plan Red Sandstone Park -Per Safety Plan Nature Center Bridge Replacement - Fo Public Art Subtotal Capital Maintenance Park Development Ford Park Playground Improvements Donovan Park 2002 2003 2004 Actual Amended Proposed (Unaudited) Budget Budget 2005 2006 2007 2008 Project Information 2,943,253 $ 2,500,000 $ 2,750,000 $ 2,750,000 $ 2,750,000 $ 2,750,000 $ 2,750,000 106,137 109,300 112,579 115,956 119,435 123,018 126,709 22,321 20,000 20,000 20,000 20,000 20,000 20,000 320,220 109,859 38,286 122,576 85,000 50,000 50,000 50,000 50,000 50,000 8,254 15,000 10,000 10,000 10,000 10,000 10,000 3,632,620 2,767,586 2,842,579 2,945,956 2,949,435 2,953,018 2,956,709 87,000 87,000 137,500 137,500 137,500 137,500 137,500 Collection fee remitted to the General Fund 180,309 240,000 135,200 140,608 146,232 152,082 158,165 Capital maintenance of the town's rec. path system 56,460 56,460 58,708 61,056 63,499 66,039 68,680 For maintenance of gardens 97,364 75,000 60,000 60,000 60,000 60,000 60,000 Provide additional trees to Veil's public areas 19,114 20,000 25,000 25,000 25,000 25,000 25,000 Additions and replacement of street furniture 50,000 105,978 100,000 100,000 100,000 100,000 100,000 17,000 18,000 9,500 10,000 In TOV parks 760,093 823,011 857,281 892,991 930,198 968,969 1,009,369 Ongoing path, park and open space maintenance; assumes 1,267,340 1,425,449 1,383,189 1,427,155 1,462,429 1,509,589 2003 reductions are permanent 1,558,714 104,546 40,365 20,000 20.000 20,000 20,000 20,000 20,000 Improve Vailheads 42,739 0 650,000 335,000 Fund Path from Red Sandstone Pedestiran Brdg to Roundabout 139,363 410,637 1,750,000 1,500,000 1,250,000 1,250,000 Bike paths -portion of Vail Valley Drive Project 1,250,000 1,050,000 Construct widened 6' shoulders along all frontage roads; first 286,648 806,002 2,420,000 1,520,000 1,270,000 2,320,000 1,270,000 priority is Blue Cow Chute to East Vail 26,231 249,720 70,651 32,605 300,000 225,000 200,000 rd 37,228 27,620 108,380 75,000 75,000 75,000 75,000 75,000 161,730 690,705 300,000 275,000 75,000 75,000 75,000 51 2,956,202 200,000 Convert parks from treated water to raw water F:1Users\FINANCE\BUDGET\budget041Capital\030715 1 Printed 07/10/2003 Version 1 Real Estate Transfer Tax Fund Five-Year Summary of Revenue and Expen ditures 2002 2003 2004 Actual Amended Proposed (Unaudited) Budget Budget 2005 2006 2007 2008 Project Information White Water Park 98,713 110,000 Funds 3rd hole at Whitewater Park Gore Creek Promenade Bridge 25,028 100,000 Red Sandstone School Soccer Site 143,116 2,936 Lionshead Park 100,000 690,000 Booth Creek Park Redevelopment 250,000 ReconsVuct park Subtotal Park Development 3,223,110 412,936 0 0 350,000 690,000 0 Open Lands Snowberry 300,000 Open Space Acquisition _ Subtotal Open Lands 0 300,000 0 0 0 0 0 Project Management Parks and Landscaping 90,465 76,531 78,827 81,192 83,627 86,136 88,720 AIPP 56,792 58,496 60,251 62,058 63,920 65,837 Subtotal Project Management 90,465 133,323 137,323 141,442 145,686 150,056 154,558 Total Expenditures 5,029,293 3,768,415 4,240,512 3,363,598 3,303,115 4,744,645 3,058,272 Revenue Over (Under) Expenditures (1,396,673) (1,000,829) (1,297,933) (417,641) (353,679) (1,791,627) (101,563) Beginning Fund Balance 6,522,668 5,125,995 4,125,166 2,827,233 2,409,592 2,055,913 264,285 Ending Fund Balance S 5,125,995 S 4,125,166 S 2,827,233 S 2,409,592 S 2,055,913 Z 264,285 S 162,722 F:\Users\FINANCE\BUDGET\budget041Capital\030715 2 Printed 07/10/2003 Version 1 SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND 2002 2003 2004 Actual Amended Proposed Unaudited Budget Budget 2005 2006 2007 2008 Projectlnformation Revenue Sales Tax $ 4,926,729 $ 5,765,425 $ 5,890,320 $ 5,949,223 $ 6,008,715 $ 6,068,803 $ 6,129,491 40% of total sales tax allocated to Capital Projects in 2003 Federal Grant Revenue 2,046,386 870,000 830,000 974,160 4,536,000 1,344,000 Bus replacements & Intennodal Lease Revenue 201,980 150,000 150,000 150,000 150,000 150,000 150,000 Lease revenue from City Market & employee housing CDOT Reimbursement 1,000,000 - Reimbursement for the roundabout construction Parking Assessments 12,340 - Revenue from Parking Pay-in-Lieu Program Buy-Down Program 8,842 1,000,000 Sale of Deed Restricted Units Purchased by the Town Sale of Assets Transfer from Heavy Equipment Fund 748,334 650 000 - - Sale of Old Town Shops & portion of land in West Vail Project Reimbursement , 94 632 215 000 To Fund Town Shop Improvements Eagle County Grant Revenue , , 555 000 Gymnastics facility & E. Vail repeater Interest Income & Other 188,590 45,000 , 45,000 45,000 45,000 45,000 45,000 Countywide Computer Aided Dispatch& E. Vail Repeater Total Revenue 7,831,447 9,221,811 7,510,320 6,974,223 7,177,875 10,799,803 7,668,491 Expenditures Equipment Purchases Document Imaging Software & Hardware U rades 32,640 192 019 100,170 40,000 40,000 40,000 40,000 40,000 OCE maintenance, software upgrades, contract position pg Web Page Development/Ewmmerce , 15 400 58,000 34 6 0 172,000 42,000 58,000 72,000 43,000 Desktop OS upgrades, replacement PC's, server upgrades Eagle County CAD / RMS Project , 1 515 , 0 138 485 12,000 250 000 12,000 50 000 12,000 12,000 12,000 Web / FTP / E-Commerce development and upgrades Radio System , , , , 50,000 50,000 50,000 County wide Computer Aided Dispatch /Records Mgmt System East Vail Re e t 82,901 - 2 new stations 8~ radio towers. Towers partially reimbursed p a er 320,000 Fire Truck ORV for Fire Dept 735,000 Replace pumper; refurbish Aerial Pumper Repower Buses 152,000 100,000 126 000 126 000 -Quick Response Vehicle Replace Buses 20,509 2,475,490 , 1 264 000 1 010 400 , Replace transmissions and engines to extend useful life GPS for Buses , , 150,000 , , 150,000 375 000 3,834,000 800 MHz radio system 151,898 152 372 , Other , Principal and interest payments for lease/purchase Subtotal Equipment Purchases 496,882 3,431,117 2,114,000 1,304,400 661,000 181,000 1,090,000 300,000 4,279,000 Principal and interest payments for lease/purchase Capital Maintenance Bus Shelter Replacement 9,998 30,000 10,000 30,000 10,000 30 000 10 000 Bear Proof Trash Containers 40 000 , , Capital Street Maintenance Parking Structur M i t 706,053 , 832,947 740,000 890,000 932,000 1,032,000 950,000 In the Village Preventive maintenance, patching, overlays and seal coats e a n enance .45,000 Parking Structure Improvements General Facility Improvements 585,594 12 435,000 340,000 420,000 525,000 440,000 460,000 Various Parking Structure Improvements Subtotal Capital Maintenance 4,765 1 426 410 470,000 1 852 947 519,000 1 609 280,000 375,000 360,000 340,000 Various Facility Capital Improvements , , , , , ,000 1,620,000 1,842,000 1,862,000 1,760,000 Street Reconstruction Vail Valley Drive -Design 17,070 142 930 Vail Valley Drive -1st Phase , 340 000 Vail Valley Drive Golden Peak to Sunburst, and Mill Creek Circle, with , Reconstruct Vail Valley Drive in segments 030715 1 07/10/2003 Version 1 SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND 2002 2003 2004 Actual Amended Proposed Unaudited Budget Budget 2005 2006 2007 2008 Project Information Subtotal Street Reconstruction 17,070 482,930 - - _ _ Buildings & Improvements Library Building Remodel 2,083 85,000 Remodel of the Library Public Restrooms & janitorial closet Hud Wirth Land 2,598,231 - Fireinfrastructure improvements 663 179,337 Design costs Fiber Optics in Buildings 70,000 15,000 15,000 15,000 15,000 15,000 Cabling /Network Infrastructure Dobson Ice Arena 5,738 9,262 Vail Recreation District - to expand capacity Way Finding Improvements 28,202 100,000 Signs in town, on I-70, & in parking structures -adds maintenance Town Shop Imp -Storage Project 972,435 552,565 Complete project Donovan Park Pavilion 686,184 2,156,631 Indoor Recreation/Gymnastics 195,000 Move to Avon temporarily; Red Sandstone site Subtotal 8idgs /Improvements 4,293,536 3,347,795 15,000 15,000 15,000 15 000 15 000 Streetscape Projects West & East Meadow Drive 231,677 247,323 1,182,000 Construct Streetscape plan, drainage, lighting. public art and landscapi Village Streetscape 170,332 29,668 1,867,000 787,000 Design in 2002; additional funding from RETT Subtotal Sreetscape Projects 402,009 276,991 1,867,000 1,969,000 Housing Program Mountain Bell Housing 36,239 - Ruins 8,415 - Buy-Down Program limber Ridge 18,054 1,100,000 100,000 100,000 100,000 100,000 100,000 Purchase Price of Deed Restricted Units, Includes $100k Subsidy 940,000 925,000 $925K Replenishment reserve Subtotal Housing Program 62,708 2,040,000 1,025,000 100,000 100,000 100 000 100,000 Lionshead Redevelopment Lionshead Master Plan 29,198 120,802 350,000 Design costs to implement Town improvements: Construction Intermodal Site costs for Lionshead Redevelopment will be funded from developer Subtotal Lionshead Redevelopment 29 198 120 802 350 000 3,750,000 contributions, TIF, Eagle County 8 other sources. , , , 3,750,000 Other Improvements Parking Study Loading and Delivery Studies Street Light Improvement Program Drainage Improvements Vail Today i-70 Noise Memorial Park Loan Subtotal Other Improvements 5,690 - 8,396 58,797 50,000 50,000 50,000 50,000 10,736 142,960 75,000 75,000 75,000 23,718 10,000 247,500 50,000 98,941 508,856 125,000 125,000 125,000 Finish Project 50,000 50,000 Add new street lights and refurbish residential lighting program 75,000 75,000 Continue implementation of drainage master plan Total before Transfers 125,000 125,000 6,826,754 12,061,438 7,105,000 5,133,400 2,743,000 6,942,000 6,279,000 030715 2 07/10/2003 Version 1 SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND 2002 2003 2004 Actual Amended Proposed Unaudited Budget Budget 2005 2006 2007 2008 Project Information Transfer for Debt Service 2,328,929 1,878,449 2,337,897 2,422,154 2,236,200 3,233,497 2,321,825 To fund debt service on all Town bonds Total Expenditures 9,155,683 13,939,887 9,442,897 7,555,554 4,979,200 10,175,497 8,600,825 Revenue Over (Under) Expenditures (1,324,236) (4,718,076) (1,932,577) (581,331) 2,198,675 624,306 (932,334) Beginning Fund Balance 10,020,101 8,695,865 3,977,789 2,045,212 1,463,881 3,662,557 4,286,862 Ending Fund Balance $ 8,695,865 $ 3,977,789 $ 2,045,212 $ 1,463,881 $ 3,662,557 $ 4,286,862 $ 3,354,528 030715 3 07/10/2003 ~. MEMORANDUM TO: Town Council FROM: Community Development Department DATE: July 15, 2003 SUBJECT: Update of the Planning and Environmental Commission's review of a request for a recommendation to the Vail Town Council of proposed text amendments to Title 12, Zoning Regulations, Vail Town Code, to amend the Gross Residential Floor Area (GRFA) regulations in the Hillside Residential (HR), Single-Family Residential (SFR), Two-Family Residential (R), Two-Family Primary/Secondary Residential (PS), Residential Cluster (RC), Low Density Multiple-Family (LDMF), Medium Density Multiple-Family (MDMF), High Density Multiple-Family (HDMF), and Housing (H) districts, and setting forth details in regard thereto. Applicant: Vicki Pearson, et.al. Planner: Bill Gibson DESCRIPTION OF THE REQUEST The purpose of this discussion is for the Staff to provide an update of the Planning and Environmental Commission's review of a request for a recommendation to the Vail Town Council of proposed text amendments to Title 12, Zoning Regulations, Vail Town Code, to amend the Gross Residential Floor Area (GRFA) regulations in the Hillside Residential (HR), Single-Family Residential (SFR), Two-Family Residential (R), Two-Family Primary/Secondary Residential (PS), Residential Cluster (RC), Low Density Multiple- Family (LDMF), Medium Density Multiple-Family (MDMF), High Density Multiple-Family (HDMF), and Housing (H) districts, and setting forth details in regard thereto. II. BACKGROUND Since staff's April 15, 2003, update to the Town Council of the Planning and Environmental Commission's deliberations of proposed text amendments to the Town's gross residential floor area (GRFA) regulations, the Commission has held further public hearings to discuss the proposed text amendments. Staff has also discussed the proposed text amendments with the Town of Vail Design Review Board on two occasions. Additionally, on May 22 and June 5, 2003, the Town staff facilitated focus group discussions with approximately 25 local architects, builders, developers, home owners, planners, and realtors to discuss the proposed text amendments. The Planning and Environmental Commission is scheduled to make a final recommendation on the proposed text amendments at its July 14, 2003, public hearing. The Commission's final recommendations will be formally forwarded to the Town Council on August 5, 2003. The following is a brief summary of the Planning and Environmental Commission discussions since staffs April 15, 2003, update to the Town Council: June 9, 2003: Staff provided the Planning and Environmental Commission with the input received from the Design Review Board and the GRFA focus groups: 1 Design Review Board comments: Apprehensive about eliminating GRFA limits in the residential zone district. Eliminating GRFA limits will place a greater burden on the Design Review Board to control bulk, which may be difficult only using design guidelines. • Updating the existing design guidelines with photographic examples may be helpful regardless of any changes to the GRFA regulations, as long as the existing flexibility of the guidelines is maintained. • The Design Review Board's decisions can be subjective, and should not be made more subjective by eliminating GRFA limits. Significant increase in development potential on larger lots is a concern. • Simplified form of GRFA or an FAR (floor area ratio) should be maintained. • Simplified form of GRFA or FAR should be measured from the exterior of a building and basement areas (as defined by the building code) may be excluded. Focus group comments: • Accepted GRFA reform "principles": o GRFA reforms should be simpler to understand, implement, and enforce. o GRFA reforms should be equitable. o GRFA reforms should address related Town zoning regulations. o GRFA reforms should not negatively impact property sales or values. o Government should not regulate the interior use of homes. o GRFA reforms should improve compliance with building and fire codes. o GRFA reforms should not dramatically increase development potential • Accepted GRFA reform alternatives: o No changes to the existing GRFA regulations. o Eliminate GRFA (including adjusting other regulations such as site coverage and design guidelines). o Convert to a volumetric measurement system. o Simplify the existing GRFA regulations (including options such as not counting below-grade spaces as GRFA, measuring GRFA from the outside face of exterior walls, and simplifying the calculations by eliminating credits, etc.). • Evaluation of GRFA reform alternatives: o No change to the existing GRFA regulations was unanimously eliminated as a viable alternative. o Converting to a volumetric system was unanimously eliminated as a viable alternative due to its complexity. o Eliminating GRFA was considered a viable alternative: Pro's: ^ Simplifies the architectural design process. ^ Simplifies the review process. ^ Eliminates illegal construction and encourages safer construction. • May encourage improved safety. • Treats neighbors equally. ^ Allows homeowners to utilize existing house volumes. ^ Doesn't adversely affect property values. ^ Eliminates government regulation of interior uses. Con's ^ More pressure on the Design Review Board to control the size of homes. 2 ^ Encourages flat roofs to maximize volume. ^ Encourages "office building" like box-shaped homes. ^ Increases site disturbance. ^ Impacts numerous other Town regulations.. ^ Significant increase in development potential unless other regulations are changed. ^ Requires adjustments to site coverage and/or building height calculations and design guidelines. o Simplifying GRFA (including not counting below-grade spaces as GRFA, measuring GRFA from the outside of exterior walls, and simplifying the calculations) was considered the best alternative: Pro's: ^ Maintains the existing system. ^ Simplifies the review process. ^ Doesn't effect other Town regulations. ^ Doesn't adversely affect property values. ^ Doesn't significantly increase development potential. ^ Encourages be#ter design than eliminating GRFA (doesn't encourage flat roofs or box-shaped buildings). ^ Treats neighbors equally. ^ Less incentive for illegal construction. ^ Much less regulation of interior uses. ^ More politically acceptable alternative. Con's: ^ Continues to regulate interior uses. ^ Some loop holes can still be exploited. ^ Some details of how to simplify GRFA are unresolved. June 23, 2003: Staff presented the Planning and Environmental Commission with three gross residential floor area (GRFA) text amendment alternatives: • Option A-Modify GRFA definitions and calculations • Option B -Modify GRFA definitions and calculations, plus not count basements as GRFA • Option C -Eliminate GRFA limits At its June 23, 2003, public hearing the Planning and Environmental Commission evaluated the three options and determined that Option A was not satisfactory. The Planning and Environmental Commission then directed staff to draft additional text amendments to address Options B and C. On July 14, 2003, the Planning and Environmental Commission is scheduled to make a recommendation to the Town Council for the proposed text amendments to the gross residential floor area (GRFA) requirements. Staff will provide the Town Council a brief summary of the Commission's actions at the Council's July 15, 2003, afternoon worksession. Currently, Town Staff is recommending that the Planning and Environmental Commission consider text amendments to the gross residential floor area (GRFA) regulations that will simplify the definitions and calculations of GRFA that do not exclude basements from the GRFA calculations. Staff believes that the same ends achieved by excluding basements from GRFA calculations may be achieved by adjusting the amount of allowable GRFA. Staff believes that the creation of additional exemptions and exclusions from the GRFA regulations will only propagate, not solve, the problems associated with the Town's current GRFA regulations (i.e. complexities, loop holes, inequalities, etc.). III. STAFF RECOMMENDATION The Community Development Department is requesting that the Town Council listens to a staff presentation briefly summarizing the applicant's proposal, discussions from the Planning and Environmental Commission hearings to date, and related policy issues; and then provides staff with specific direction for policy decisions directly and indirectly related to the proposed text amendments. 4 r DESIGN REVIEW BOARD AGENDA Wednesday, July 2, 2003 3:00 P.M. PUBLIC MEETING PUBLIC WELCOME PROJECT ORIENTATION /LUNCH -Community Development Department MEMBERS PRESENT Clark Brittain Bill Pierce Hans Woldrich David Viele Margaret Rogers SITE VISITS 1. Windstream Condos - 4295 Columbine Drive 2. Parks residence - 4246 Columbine Drive 3. Vail East Lodging - 4093 E. Spruce Way 4. Children's Garden of Learning - 551 N. Frontage Rd. 5. Middle Creek -160 N. Frontage Road 6. West Vail Lodge - 2211 N. Frontage Road 7. Gerstenberger residence -1320 Greenhill Court 8. Dooley residence -Lodge at Vail, Unit 338 9. Vail Village Inn -100 E. Meadow Drive 12:00 pm 2:00 pm Driver: George PUBLIC HEARING -TOWN COUNCIL CHAMBERS 3:00 pm Windstream Condos DRB03-0245 Warren Final review of proposed re-paint 4295 Columbine Drive/Lot 7, Block 3, Bighorn Subdivision 3~d Addition Applicant: Windstream Condo Association MOTION: Woldrich SECOND: Pierce VOTE: 5-0 Approved with 2 Conditions: 1. The applicant shall paint all vents and stacks on top of the roof Elkhorn Cactus (8654M) to match the siding and roof color. 2. The applicant shall paint all stucco areas Desert Tumbleweed (8723M), all siding, window trim, and the roof Elkhorn Cactus (8654M), and all shutters on the building either Wilderness Green (8626N) or Western Reserve (8716N) as an accent to the proposed re-paint. 2. Ransburg residence DRB03-0248 Matt Final review of proposed tree removal 463 Beaver Dam Road/Lot 5, Block 4, Vail Village 3~d Filing Applicant: David and Alexandra Ransburg ~~,~. 11 .Y 1 TOWR' OF ti'AIL ~ MEMBERS ABSENT M MOTION: Pierce SECOND: Rogers VOTE: 5-0 Approval with 1 Condition: That the applicant replaces the removed evergreen tree with two, 20' tall spruce trees on the site. The two new trees shall be planted by no later than October 15, 2003. 3. Children's Garden of Learning DRB03-0200 Allison Final review of proposed play area 551 North Frontage Road /Lot 8-A, Block 2, Vail Potato Patch Applicant: Eagle County School District, represented by ARC MOTION: Woldrich SECOND: Pierce VOTE: 5-0 Consent Approved with 5 Conditions 1. The applicant shall provide revised drawings of the boulder retaining walls, including a 4 ft. bench between walls, a single tier wall, and a PE stamp for all walls over 4 ft. in height. This shall be submitted with the building permit application. 2. The applicant shall indicate the proposed revegetation material on the site plan. This shall be submitted on the building permit application. 3. The applicant shall indicate a limits of disturbance fence on the site plan. This shall be submitted with the building permit application. 4. The applicant shall provide a bond for removal of the temporary fence by September 1, 2003. 5. The applicant shall use a fencing material that matches the existing fence at Red Sandstone Elementary. 4. Middle Creek DRB02-0060 Allison Final review of proposed landscape plan 160 N. Frontage Rd./Lot 1, Middle Creek Subdivision Applicant: Vail Locai Housing Authority To approve the MSE wall with the 3 colors blended. MOTION: Brittain SECOND: Woldrich VOTE: 5-0 To approve the roof material in thunderstorm gray MOTION: Brittain SECOND: Rodgers VOTE: 3-2 (Viele/V1/oldrich) 5. Gerstenberger residence DRB03-0210 Final review of proposed exterior alterations 1320 Greenhill Court/Lot 16, Glen Lyon Subdivision Applicant: Allen Gerstenberger MOTION: Pierce SECOND: Woldrich VOTE: 4-0 Tabled to July i 6, 2003 6. West Vail Lodge DR603-0152 Conceptual review of proposed addition and exterior alterations 2211 N. Frontage Rd./Lot 1, Vail Das Schone 3`d Filing Applicant: Raj Bhakta MOTION: SECOND: VOTE: Conceptual - no vote Allison Matt/Allison 2 7. Dooley residence DRB03-0196 Matt Final review of proposed window replacement Lodge at Vail ,Unit 338, 174 E. Gore Creek Drive/Lots A,B & C, Block 5C, Vail Village 1St Filing Applicant: Thomas and Barbara Dooley, .represented by Slifer Designs MOTION: Hans SECOND: Margaret VOTE: 5-0 Consent approved. 8. Vail East Lodging DRB03-0225 Elisabeth Final review of proposed re-roof 4093 E. Spruce Way/Lot 4, Bighorn Subdivision 3~d Addition Applicant: Woody Kiehl MOTION: SECOND: VOTE: Tabled to July 16, 2003. 9. Alpenrose DR603-0072 Matt Final review of a proposed addition and major exterior alteration 100 E. Meadow Drive/Lot 0, Block 5D, Vail Village 1St Filing Applicant: Edna & Claus Fricke, represented by Fritzlen Pierce Architects MOTION: Viele SECOND: Brittain VOTE: 3-0 (Pierce recused, Rogers not present) Approved with 1 Condition: That the applicant submits the proposed exterior deck railing treatments to the Community Development Department for review and approval by staff. 10. Parks residence DRB03-0217 Warren Conceptual review of proposed new single-family residence 4246 Columbine Drive/Lot 20-5, Bighorn Subdivision, Resub of Lot 20 Applicant: Timothy C. Parks, represented by Miramonti Architect PC MOTION: SECOND: VOTE: Conceptual - no vote. 11. Vail Village Inn DRB03-0190 Matt Final review of proposed repaint 100 E. Meadow Drive, Lot 0, Block 5D Applicant: Village Inn Plaza Phase V Condo Assoc MOTION: Bill SECOND: David VOTE: 4-0 Tabled to July 16, 2003. Staff Approvals La Cantina DRB03-0206 Allison 1 Display Box and 2 window signs 241 E. Meadow DrivelTract B&C, Block 5D, Vail Village 1St Filing Applicant: Richard Wheelark Village Center DRB03-0224 Judy Temporary site development sign 122 E. Meadow Drive/Lot K, Block 5E, Vail Village 1St Filing Applicant: Village Center Association Klinga/Birch residence DRB03-0220 Elisabeth Re-roof 1773 Shasta Place/Lot 13, Vail Village West 2"d Filing Applicant: Kathy Birch Hyatt residence DRB03-0230 Allison Deck extension 1200 Ptarmigan Road/Lot 1A, Block B, Vail Village 7th Filing Applicant: Eileen Hyatt Slifer Designs DRB03-021.5 Judy New sign 230 Bridge Street/Lot B, Block 5, Vail Village 1St Filing Applicant: Slifer Designs Christiania DRB03-0229 Judy Replace fire damage same for same and paver path addition 356 Hanson Ranch Road/Christiania Applicant: Christiania Lodge Sunwood at Vail Condos DRB03-0195 Elisabeth Deck reconstruction 4507 Meadow Drive/Sunwood at Vail Applicant: Sunwood at Vail Condo Association Vail Resorts DRB03-0132 Warren Facility wash 862 S Frontage Rd. West/Unplatted Applicant: Vail Corp Dyroff residence DRB03-0182 Warren Addition, landscape improvements 1451 Buffehr Creek/Lot 6, Cliffside Applicant: Matthew C. Dyroff Ford Park School House DRB03-0237 Judy Re-roof 841 Vail Valley Drive/Vail Village 7th Filing Applicant: Town of Vail Glenn residence DRB03-0243 Allison Wall addition 2389 Chamonix Road/Lot 16, Vail das Schone 1St Filing Applicant: Joanne Glenn Hannen residence DRB03-0239 Warren Addition 4 Millrace Condos, 1320 Westhaven Drive/Cascade Village Applicant: Kevin Hannen Rigney residence DRB03-0202 Matt Window & skylight addition' Lodge at Vail, 402&404, 174 E. Gore Creek Drive/Lots A,B&C, Block 5C, Vail Village 1St Filing Applicant: Lee & Heidi Rigney West Vail Mall DRB03-0216 Delete awnings 2171 N Frontage Rd West/Lot 2A, Vail das Schone 3~d Filing Applicant: West Vail Mall Corp Village Center DRB03-0218 New skylights 122 E Meadow Drive/Lot K, Block 5E, Vail Village 1St Filing Applicant: Stanley & Cecil Schocket Village Center DRB03-0219 New skylights 122 E Meadow Drive/Lot K, Block 5E, Vail Village 1St Filing Applicant: Banner Properties Inc Gore Creek Meadows DRB03-0233 Re-roof 5020 Meadow Drive/Unplatted Applicant: Gore Creek Meadows Association Walker residence DRB03-0238 Replace deck 5089 Gore Circle/Lot 9, Block 2, Bighorn Stn Addition Applicant: Steven A. Walker Evergreen Lodge DRB03-0214 Re-paint same-for-same 250 S Frontage Rd West/Lot 2, Block 1, Vail Lionshead 2"d Filing Applicant: Evergreen Lodge at Vail LTD Cohen/Joss residence DRB03-0244 Re-roof 1467 Greenhill Court/Lot 10, Glen Lyon Subdivision Applicant: Ellenore Joint Ventures Vail International DRB03-0160 Landscaping addition 300 E. Lionshead Circle/Lot 4, Block 1, Vail Lionshead 2"d Filing Applicant: Vaillnternational George Bill Bill Elisabeth Allison Allison Judy Matt The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office, located at the Town of Vail Community 5 Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479- 2356,Telephone for the Hearing Impaired, for information.