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HomeMy WebLinkAbout2003-08-05 Support Documentation Town Council Work SessionAGENDA VAIL TOWN COUNCIL WORK SESSION 2 P.M. TUESDAY, AUG. 5, 2003 1. ITEM/TOPIC: Executive Session (1 hr.) • Town Manager Search C.R.S. 24-6-402(4)(e) • Attorney Conferences re: Vail Daily Case No. 03CD465 C.R.S. 24-6-402(4)(b) • Eagle River Water and Sanitation District C.R.S. 24-6- 402(4)(a) 2. Rod Slifer ITEM/TOPIC: Site Visit to Vail Mountain School Soccer Field and Cabin (30 min.) • Van leaves at 3 p.m. 3. Judy Camp ITEM/TOPIC: 2004 Budget Discussion re: Revenues, Capital Projects and Real Estate Transfer Tax (30 min.) 4. George Ruther ITEM/TOPIC: DRBLPEC Update (10 min.) 5. Gregg Barrie ITEMlTOPIC: Renovation of Pirate Ship Park Playground (15 min.) ACTION REQUESTED OF COUNCIL: Confirmation of design direction and suggest any desired modifications. BACKGROUND RATIONALE: Please refer to attached sheet and Illustrations. STAFF RECOMMENDATION: Confirm the general design for the renovation of Pirate Ship Park is heading in the right direction or suggest desired modifications. 6. Information Update (5 min:). 7. Matters from Mayor and Council (5 min.) 8. Adjournment (4:35 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT 2 P.M. TUESDAY, AUGUST 19, 2003 IN THE VAIL TOWN COUNCIL CHAMBERS. Page 1 THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BEGIN AT 6 P.M. TUESDAY, AUGUST 19, 2003, IN VAIL TOWN COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479- 2332 voice or 479-2356 TDD for information. Page 2 MEMORANDUM To: Town Council From: Judy Camp Date: July 31, 2003 Subject: Budget Discussion I am attaching the following information for the budget discussion on Tuesday: • Budget Calendar • Major Revenue Analysis • Construction Fee Revenue • Real Estate Transfer Tax Fund Five-Year Projection • Capital Projects Fund Five-Year Projection Major Revenue Analysis Per your discussion on July 15, I have reviewed the Construction Fees line with Russ Forest and revised the 2003 projection from $786,500 to $860,800 and the proposed 2004 budget to from the $806,163 to $904,445 to more accurately reflect the increase in construction permit and plan check fees that was implemented January 1, 2003. We have not reflected increased revenue from increased activity of major projects because of our expectation that these increases will be offset by increased costs of processing. Additional historical detail of the various fees included in the Construction Fee category is shown in the "Construction Fee Revenue" schedule. The Construction Permits line for 2003 Projection is based upon the year-to-date revenue plus 2002 revenue for the last six months increased by 20%. No changes have been made to the Parking revenue estimates pending further discussion with the Parking Task Force scheduled for August 19. RETT Five-Year Projection There were no changes to the RETT five-year projection from your discussion at the July 15tH meeting. With your agreement, I will use the numbers shown in the 2004 Proposed Budget column for the first reading of the 2004 Budget Appropriation Ordinance on September 16tH Ca ita~jects Fund Five-Year Projection Per your discussion on July 15tH, I have added in $250,000 per year from 2004 through 2008 for I-70 Noise. New estimates for federal funding of bus equipment were received yesterday and have been reflected in the attached projection. Three additional capital items were also identified during the Interim. Town Manager's review of departmental budgets and I have added them to the equipment purchases. The first is an upgrade to the .video security system for the jail. The new system would provide video and audio recording, which is not currently available and is needed to increase security and reduce potential liability. The total cost of this project is $11,500 and has been included in the 2004 budget. The second is a video camera system for patrol cars. This system would also provide recording of incidents through video cameras mounted in each of our nine patrol cars, again providing valuable information and reducing potential liability. Although it is preferable to equip all vehicles at the same time, the implementation could be phase and therefore, I have included half of the $45,000 project cost in 2004 and half in 2005. The Police Department will also pursue grant funding for a portion of this project. The grant funding has not been included at this time due to the uncertainties of obtaining it. The third item identified is breathing apparatus for the Fire Department. Breathing cylinders are approaching the end of their useful lives and need to be replaced. I have projected $25,000 each in 2004 and 2005 for this expenditure. The compressor that is used to fill the cylinders will be twenty years old in 2006 (typical life is 15 to 20 years) and I have included $30,000 for replacement in that year. I am continuing to show fire equipment in the 2004 proposed budget and 5-year Capital Projects projection pending further discussions concerning consolidation. Version 4 Changes Highlighted Town of Vall Proposed 2004 Budget Timetable Contributions Council criteria discussion 05/20/03 Complete Deadline for return of packets 07/31/03 Complete Commission on Special Events presentation to Council .07/01/03 Complete Council evaluation of requests and direction for 2004 budget 08/19/03 Budget Guidelines Council decision on VCBA & VVCTB funding 06/03/03 Complete Council discussion of budget philosophy and timetable 06/17/03 Complete Guidelines distributed to department heads 06/23/03 Complete VRI presentation to Council on lift tax revenue 07/01/03 Complete Presentation of 2002 audit report to Council 08/05/03 Council decision on streetscape plan 08105/0 2003/2004 parking plan discussion 08/19/0,- Budget Preparation Capital budget request for county funds submitted 06/13/03 Complete Staff prepares departmental budgets 06/23/03 to 07/18/03 Council discussion of major revenue items 07/01/03 Complete Council decision on major revenue items 07/15/03 Complete Council review of first draft of 5-year capital projection 07/15/03 Complete Council review of first draft of 5-year RETT projection 07/15/03 ..Complete Council discussion of major_revenue items - constuction fees 08/05/03 Council review of second draft of 5-year capital projection 08/05/03 Council review of second draft of 5-year RETT projection 08/05/03 Town Manager reviews departmental budgets 07/24/03 to 07/29/03 Town Manager's budget complete 08/13/03 Council review of first draft proposal 08/19/03 Council review of second draft proposal 09/02/03 Budget Documentation and Reporting First reading of 2004 budget ordinance 09/16/03 Second reading of 2004 budget ordinance 10/07/03 First reading of mil levy certification ordinance 11/18/03 Second reading of mil levy certification ordinance 12/02/03 Mil levy certification deadline to Eagle County 12/15/03 Budget book submission 12/31/03 Calendar Printed 7/31/03 MAJOR REVENUE ANALYSIS version 3 Changes Highlighted 1999 2000 2001 2002 2003 2003 2003 2004 Actual Actual Actual Actual Budget Through May Projection Proposed* Comments Sales Tax 15,111,367 15,368,598 15,734,387 15,264,581 14,580,000 7,365,044 14,580,000 14,725,800 Per Council Discussion 1.8% 1.7% 2.4% -3.0% -4.5% -4.5% 1.0% County Sales Tax 459,664 517,260 511,870 491,952 475,000 211,040 475,000 479,750 Same increase as sales tax; same -4.9% 12.5% -1.0% -3.9% -3.4% -3.4% 1.0% historical relationship to sales tax Property Tax Revenue 2,002,660 2,082,770 2,420,327 2,630,105 2,661,011 1,960,469 .2,661,011 2,543,101 Reduction in assessment ratio 3.8% 4.0% 16.2% 8.7% 1.2% 1.2% -4.4% applied to market values LlftTaxRevenue 1,710,061 1,961,723 2,145,587 2,344,921 2,188,920 1,723,688 2,350,000 2,420,500 5-year trend -16.3% 14.7% 9.4% 9.3% -6.7% 0.2% 3.0% Road 8~ Bridge RevenuE 423,671 466,024 477,279 492,166 485,255 171,905 485,255 464,000 Reduction in assessment ratio -1.3% 10.0% 2.4% 3.1% -1.4% -1.4% -4.4% applied to market values Highway Users Tax 221,471 225,509 219,674 217,835 209,861 62,037 209,861 205,000 Trend is down; based on miles 3.6% 1.8% -2.6% -0.8% -3.7% -3.7% -2.3% of highway Parking Revenue 1,513,610 1,980,421 2,313,445 2,548,806 2,300,000 1,995,617 2,550,000 2,550,000 Same as 2002 Actual; will be less if -6.8% 30.8% 16.8% 10.2% -9.8% 0.0% 0.0% "free after three" comes back Franchise Fees 564,419 576,904 628,427 580,372 602,500 205,424 602,500 614,500 Inflationary increase; based on utility 2.9% 2.2% 8.9% -7.6% 3.8% 3.8% 2.0% utility company revenues Construction Fses 516,999 606,671 789,170 854,377 786,500 278,195 860,800 904,445 Increased construction permit and plan (0.3) 17.3% 30.1% 8.3% -7.9% 0.8% 5.1% check fees RETTTax 2,771,634 3,518,178 3,029,526 2,943,338 2,500,000 1,124,081 2,650,000 2,750,000 Lowest of5-year actual 26.9% -13.9% -2.8% -15.1% -10.0% 3.8% All Other Revenue 10,293,881 7,474,985 7,081,393 6,555,874 5,786,983 3,029,424 5,786,983 5,931,658 Inflationary increase; subject to -27.4% -5.3% -7.4% -11.7% 2.5% review of individual items Total Revenue 35,589,437 34,779,043 35,351,085 34,924,327 32,576,030 18,126,924 33,211,410 33,558.753 -2.3% 1.6% -1.2% -6.7% -4.9% 1.1% Major Revenue Analysis 030805 7/31103 Version 1 Town of Vail Construction Fee Revenue Co~shriction Feces Construction Permits Street Cut Fees/PW Permits Design Review Fees Plan Check Fees Food Serv. Plan PEC Variance Fees Clean-up Deposit Revenu Will Call Insp. Fee Total Construction Fees Budget To-Date Projection 2000 2001 2002 2003 2003 2003 2004 370,955 505,952 526,541 460,000 301,549 515,000 550,000 6,398 9,688 6,928 4,000 4,079 7,000 7,175 23,990 35,990 58,530 23,000 36,762 39,500 40,490 186,786 .219,626 210,555 257,000 164,561 257,000 263,400 150 375 300 500 150 300 300 15,635 13,360 48,230 39,000 25,161 39,000 39,980 1,200 (150) (1,600) - 2,757 2,979 3,441 3,000 1,350 3,000 3,100 606,671 789,170 854,375 786,500 532,012 860,800 904,445 Construction Permits and Plan Check Fees were increased 20% effective January 1, 2003 F:\Users\FINANCE\BUDGET\budget04\Revenue\Major Revenue Analysis 030805 7/30/03 Version 1 No Changes Real Estate Transfer Tax Fund Five-Year Summary of Revenue and Expenditures REVENUE Real Estate Transfer Tax Golf Course Lease Lottery Revenue Land Exchange Proceeds Project Reimbursements Interestlncome & Other Recreation Amenity Fees Total Revenue EXPENDITURE8 Annual Maintenance RETT Collection Costs Rec. Path Capital Maintenance Alpine Garden Support Tree Maintenance Street Furniture Replacement Black Gore Creek Sand Mitigation Bear Proof Containers Park, Path & Landscape Maintenance Subtotal Maintenance Recreation Path/Trail Development Trail Signs Trailhead Development North Trail N. Frontage Rd. (School to Roundabout) Gold Peak to Soccer Field Village Streetscape Design & Implement Frontage Road Bike Trail Subtotal Pathways 2002 2003 2004 Actual Amended Proposed (Unaudited) Budget Budget 2005 2008 2007 2008 Project Information 2,943,253 $ 2,500,000 $ 2,750,000 $ 2,750,000 $ 2,750,000 $ 2,750,000 $ 2,750,000 106,137 109,300 112,579 115,956 119,435 123,018 126,709 22,321 20,000 20,000 20,000 20,000 20,000 20,000 320,220 109,859 38,286 122,576 85,000 50,000 50,000 50,000 50,000 50,000 8, 254 15,000 10,000 10,000 10,000 10,000 10, 000 3,932,820 2,787,598 2,942,579 2,945,958 2,949,435 2,953,018 2,958,709 87,000 87,000 137,500 137,500 137,500 137,500 137,500 Collection fee remitted to the General Fund 180,309 240,000 135,200 140,608 146,232 152,082 158,165 Capital maintenance of the town's rec. path system 56,460 56,460 58,708 61,056 63,499 66,039 68,680 For maintenance of gardens 97,364 75,000 60,000 60,000 60,000 60,000 60,000 Provide additional trees to VaiPs public areas 19,114 20,000 25,000 25,000 25,000 25,000 25,000 Additions and replacement of street furniture 50, 000 105,978 100,000 100,000 100,000 100,000 100,000 17,000 18,000 9,500 10,000 In TOV parks 760,093 823,011 857,281 892,991 930,198 968,969 1,009,369 Ongoing path, park and open space maintenance; assumes 2003 reductions are permanent 1,287,340 1,425,449 1,383,189 1,427,155 1,482,429 1,509,589 1,558,714 104,546 40,365 20,000 20,000 20,000 20,000 42,739 0 650,000 335,000 139,363 410,637 1,750,000 1,500,000 1,250,000 20,000 20,000 Improve trailheads Fund Path from Red Sandstone Pedestiran Brdg to Roundabout Bike paths -portion of Vail Valley Drive Project 1,250, 000 1,250,000 1,050,000 Construct widened 6' shoulders along all frontage roads; first priority is Blue Cow Chute to East Vail 288,848 808,002 2,420,000 1,520,000 1,270,000 2,320,000 1,270,000 Capital Maintenance Raw Water Project Playground Safety Improvements Pirate Ship Park -Per Safety Plan Big Horn Park -Per Safety Pian Red Sandstone Park -Per Safety Plan Nature Center Bridge Replacement -Ford Public Art Subtotal Capital Maintenance Park Development Ford Park Playground Improvements Donovan Park 26,231 249,720 70,651 32,605 300,000 225,000 - - Convert parks from treated water to raw water 200,000 37,228 27,620 108,380 75,000 75,000 75,000 75,000 75,000 181,730 990,705 300,000 275,000 75,000 75,000 75,000 51 2,956,202 200,000 F:\Users\FINANCE\BUDGET\budget04\Capital\030805 1 Printed 7/31/03 Version 1 No Changes White Water Park Gore Creek Promenade Bridge Red Sandstone School Soccer Site Lionshead Park Booth Creek Park Redevelopment Subotal Park Development Open Lands Snowberry Open Space Acquisition Subtotal Open Lands Project Management Parks and Landscaping AIPP Subtotal Project Management Total Expenditures Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance Real Estate Transfer Tax Fund Five-Year Summary of Revenue and Expenditures 2002 2003 2004 Actual Amended Proposed (Unaudited) Budget Budget 2005 2008 2007 2008 Project Information 98,713 110,000 Funds 3rd hole at Whitewater Park 25,028 100,000 143,116 2,936 100,000 690,000 250,000 Reconstruct park 3,223,710 412,938 0 0 950,000 890,000 0 300,000 0 300,000 0 0 0 0 0 90,465 76,531 78,827 81,192 83,627 86,136 88,720 56,792 58,496 60,251 62,058 63,920 65,837 90,465 133,323 137,323 141,442 145,686 150,056 154,558 5,029,293 3,758,415 4,240,512 3,383,598 3,303,115 4,744,645 3,058,272 (1,396,673) (1,000,829) (1,297,933) (417,641) (353,679) (1,791,627) (101,563) 6,522,668 5,125,995 4,125,166 2,827,233 2,409,592 2,055,913 264,285 S 5,125,995 S 4,125,166 S 2,827,233 i 2,409,592 i 2,055,913 S 264,285 i 162,722 F:\Users\FINANCE\BUDGET\budget04\Capital\030805 2 Printed 7!31/03 Version 2 SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Revenue Sales Tax Federal Grant Revenue Lease Revenue CDOT Reimbursement Parking Assessments Buy-Down Program Sale of Assets Transfer from Heavy Equipment Fund Project Reimbursement Eagle County Grant Revenue Interestlncome & Other Total Revenue Expenditures Equipment Purchases Document Imaging Software & Hardware Upgrades Web Page Development/Ecommerce Eagle County CAD / RMS Project Radio System East Vail Repeater Video Security for Jail Patrol Car Video Cameras Fire Truck QRV for Fire Dept Fire Department Breathing Apparatus RepowerBuses Replace Buses GPS for Buses 800 MHz radio system Other Subtotal Equipment Purchases Capital Maintenance Bus Shelter Replacement Bear Proof Trash Containers Capital Street Maintenance Parking Structure Maintenance Parking Structure Improvements General Facility Improvements Subtotal Capital Maintenance Street Reconstruction Vail Valley Drive -Design Vail Valley Drive - 1st Phase Subtotal Street Reconstruction 2002 2003 2004 Actual Amended Proposed Unaudited Budget Budget 2005 2006 2007 2008 $ 4,926,729 $ 5,765,425 $ 5.890,320 $ 5.949.223 $ 6.008,715 $ 6,068,803 $ 6,129,491 2,046,386 725,200 692,000 811,800 4,536,000 1,344,000 201,980 150,000 150,000 150,000 150,000 150,000 150,000 1,000,000 - 12,340 - 8,842 1,000,000 748,334 - 650,000 - 94,632 215,000 555,000 188,590 45,000 45,000 45,000 45,000 45,000 45,000 7,831,447 9,221,811 T,65:~~0 6,836,223 7,015,515 10,799,803 7,668,491 32,640 100,170 40,000 40,000 40,000 40,000 40,000 OCE maintenance, software upgrades, contract position 192,019 58,000 172,000 42,000 58,000 72,000 43,000 Desktop OS upgrades, replacement PC's, server upgrades 15,400 34,600 12,000 12,000 12,000 12,000 12,000 Web / FTP / E-Commerce development and upgrades 1,515 138,485 250,000 50,000 50,000 50,000 50,000 County wide Computer Aided Dispatch /Records Mgmt System 82,901 - 2 new stations & radio towers. Towers partially reimbursed 320,000 11,500 Comprehensive system to record all cameras; reduces liability 22,500 22,500 Potential for some grant reimbursement 735,000 Replace pumper; refurbish Aerial Pumper 100.000 Quick Response Vehicle 25,000 25,000 30,000 Replacement of cylinders and compressor 152,000 126,000 126,000 Replace transmissions and engines to extend useful life 20,509 2,475,490 1,264,000 1,010,400 3,834,000 150,000 150,000 375,000 151,898 152,372 Principal and interest payments for lease/purchase 181,000 300,000 496,882 3,431,117 2,173,000 3 1,900 691,000 1,090,000 4,279,000 9,998 30,000 10,000 30,000 10,000 30,000 10,000 40,000 In the Village 706,053 832,947 740,000 890,000 932,000 1,032,000 950,000 Preventive maintenance, patching, overlays and seal coats 45,000 585,594 435,000 340,000 420,000 525,000 440,000 460,000 Various Parking Structure Improvements 124,765 470,000 519,000 280,000 375,000 360,000 340,000 Various Facility Capital Improvements 1,426,410 1,852,947 1,609,000 1,620,000 1,842,000 1,862,000 1,760,000 17,070 142,930 Vail Valley Drive Golden Peak to Sunburst, and Mifl Creek Circle, with I 340,000 Reconstruct Vail Valley Drive in segments 17,070 482,930 - - - - - Project Information 40% of total sales tax allocated to Capital Projects in 2003 Bus replacements & Intermodal Lease revenue from City Market & employee housing Reimbursement for the roundabout construction Revenue from Parking Pay-in-Lieu Program Sale of Deed Restricted Units Purchased by the Town Sale of Old Town Shops & portion of land in West Vail To Fund Town Shop Improvements Gymnastics facility & E. Vail repeater Countywide Computer Aided Dispatch& E. Vail Repeater 030805 1 7/31/03 Version 2 SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Buildings 8 Improvements Library Building Remodel Hud Wirth Land Fire infrastructure improvements Fiber Optics in Buildings Dobson Ice Arena Way Finding Improvements Town Shop Imp -Storage Project Donovan Park Pavilion Indoor Recreation/Gymnastics Subtotal Bldgs /Improvements streetscape Projects West & East Meadow Drive Village streetscape Subtotal streetscape Projects Housing Program Mountain Bell Housing Ruins Buy-Down Program Timber Ridge Subtotal Housing Program Lionshead Redevelopment Lionshead Master Plan 2002 2003 2004 Actual Amended Proposed Unaudited Budget Budget 2005 2006 2007 2008 Project Information 2,083 85,000 2,598,231 - 663 179,337 70,000 15,000 15,000 15, 000 15,000 15, 000 5,738 9,262 28,202 100,000 972,435 552,565 686,184 2,156,631 195,000 4,293,536 3,347,795 15,000 15,000 15,000 15,000 15,000 231,677 247,323 1,182,000 170,332 29,668 1,867,000 787,000 402,009 276,991 1,867,000 1,969,000 Remodel of the Library Public Restrooms &janitorial closet Design costs Cabling /Network Infrastructure Vail Recreation District - to expand capacity Signs in town, on I-70, & in parking structures -adds maintenance Complete project Move to Avon temporarily; Red Sandstone site Construct streetscape plan, drainage, lighting. public art and landscapir Design in 2002; additional funding from RETT 36,239 - 8,415 - 18,054 1,100,000 100,000 100,000 100,000 100,000 100,000 Purchase Price of Deed Restricted Units, Includes $100k Subsidy 940,000 925,000 $925K Replenishment reserve 62,708 2,040,000 1,025,000 100,000 100,000 100,000 100,000 29,198 120,802 350,000 Intermodal Site 3,750,000 Subtotal Lionshead Redevelopment 29,198 120,802 350,000 3,750,000 Other Improvements Parking Study 5,690 - Loading and Delivery Studies 8,396 Street Light Improvement Program 58,797 50,000 50,000 50,000 50,000 50,000 50,000 Drainage Improvements 10,736 142,960 75,000 75,000 75,000 75,000 75,000 Vail Today 23,718 10,000 I-70 Noise 247,500 250,000 250,000 250,000 250.000 250,000 Memorial Park Loan 50,000 Subtotal Other Improvements 98,941 508,856 375,000 375,000 375,000 375,000 375,000 Total before Transfers 6,826,754 12,061,438 7,414,000 5,430.900 3,023,000 7,192,000 6.529,000 Transfer for Debt Service 2,328,929 1,878,449 2,337,897 2,422,154 2,236,200 3,233,497 2,321,825 Total Expenditures 9,155,683 13,939,887 9,751,897 ~ x.',.054 5,259,200 10.x25.44)7 8,850.825 Revenue Over (Under)Expenditures (1,324,236) (4,718,076) (2386-3771 ~1,OSG,3~1) 1,756,315 27•?,~06 (1,182,334) Beginning Fund Balance 10,020,101 8,695,865 3,977,789 1,591,412 574,581 2.330.897 2,705,202 Ending Fund Balance $ 8,695,865 $ 3,977,789 $ 1,591,412 ~J4;58 ~ . ~ f~~?7 2.705. ~~)> 1 ~ ;F;3 Design costs to implement Town improvements: Construction costs for Lionshead Redevelopment will be funded from developer contributions, TIF, Eagle County & other sources. Finish Project Add new street lights and refurbish residential lighting program Continue implementation of drainage master plan To fund debt service on all Town bonds 030805 2 7/31103 DESIGN REVIEW BOARD AGENDA Wednesday, July 16, 2003 3:00 P.M. PUBLIC MEETING PUBLIC WELCOME PROJECT ORIENTATION /LUNCH -Community Development Department 12:00 pm MEMBERS PRESENT MEMBERS ABSENT Bill Pierce Clark Brittain Hans Woldrich Margaret Rogers David Viele SITE VISITS 2:00 pm 1. Pricker Residence - 1350 Sandstone Drive 2. Snow Now LLC - 2388 Garmisch Drive 3. Petrus Residence - 84 Beaver Dam Road 4. Village Center - 122 E. Meadow Drive Driver: Bill PUBLIC HEARING -TOWN COUNCIL CHAMBERS 3:00 pm 1. Village Center DRB03-0137 Matt Final review of proposed sign program 122 E. Meadow Drive, Part of Tracts C & A, Part of Lot K, Vail Village 1S` Applicant: Fred Hibberd, represented by Snowdon Hopkins Architects MOTION: Viele SECOND: Rogers VOTE: 4-0 Tabled to August 6, 2003 2. Pricker Residence DRB03-0256 George Final review of proposed reroof 1350 Sandstone Drive #7 / Eiger Chalets Applicant: Master Sealers Inc. MOTION: Rogers SECOND: Viele VOTE: 4-0 Denied with 1 condition. 1. The applicant shall resurface the roof to be black with a gravel ballast to match the existing roof of the second Eiger Chalet unit from the west. This work shall be completed by no later than September 1, 2003. 1 ~4+~ TOWN OF VAIL ~ 3. Gerstenberger residence DRB03-0210 Allison Final review of proposed exterior alterations 1320 Greenhill Court/Lot 16, Glen Lyon Subdivision Applicant: A{{en Gerstenberger MOTION: Pierce SECOND: Woldrich VOTE:4-0 Tabled to August 6, 2003 4. Vail Junior Hockey Club DRB03-0231 Bill Final review of proposed seasonal ice rink 1778 Vail Valley Drive/Unplatted Applicant: Vail Junior Hockey Club, represented by Kirk Hansen MOTION: Rogers SECOND: Viele VOTE: 4-0 Approved 5. Petrus DRB03-0228 Bill Final review of proposed changes to approved plans. 84 Beaver Dam Road/Lot 28, Vail Village 1St Filing Applicant: Petrus Management, represented by Charles Acevedo MOTION: Viele SECOND: Rogers VOTE:4-0 Consent approved with 1 condition. 1. That the applicant shall comply with all Town of Vail staff conditions. 6. Snow Now LLC DRB03-0215 Bill Final review of proposed new primary/secondary residence 2388 Garmisch Drive/Lot 9, Block G, Vail das Schone 2"d Filing Applicant: Snoww Now LLC, represented by AMS Development Inc. MOTION: Viele SECOND: Rogers VOTE: 4-0 Tabled to August 6, 2003 Staff Approvals Fontana, LLC DRB03-0255 Addition of window well 1090 Vail View Drive / Telemark Townhomes Applicant: Arrigoni, Inc Allison Potato Patch Townhomes DRB03-0246 Elisabeth Exterior Alterations 770 Potato Patch Drive/Lot 6, Block 2; Potato Patch Townhomes C Applicant: Crossroads Realty (Jay) Kossman residence DRB03-0235 Elisabeth Re-roof and trim paint 1448A Vail Valley Drive/Lot 18, Block 3; Vai! Valley Filing 1 Applicant: Robert Kossman 2 Rogers Residence DRB03-0250 Elisabeth Hot tub installation 799A Potato Patch Drive/Lot 28, Block 1;Vail Potato Patch Applicant: Margaret Garvey Rogers Ptarmigan Townhouses DRB03-0221 Elisabeth Enclosure of existing balcony 1975 Placid Drive/Lot 18, Ptarmigan Townhouses Applicant: Richard McGhee, Critical Path Management Gottlieb Residence DRB03-0251 Elisabeth Split-rail fence (dog enclosure) 3021 Booth Falls Road/Lot 15, Block 3; Vail Village Filing 13 Applicant: John and Lynn Gottlieb Rosen Residence DRB03-0199 Allison Rotation of house 1150 Westhaven Cr. /Lot 39-2, Glen Lyon Subdivision Applicant: Robert Rosen Deighan Residence DRB03-0253 Allison Deck addition, slab at lower level, hot tub and patio addition 1163 Cabin Circle /Lot 1, Block 2, Vail Valley 1St Applicant: Kevin Deighan Deverich Residence DRB03-0249 Elisabeth Concealment Fence 1760 Alpine Drive/Lot 4 Vail Village West Filing 1 Applicant: John Deverich Sirotikin Residence DRB 03-0259 Warren Removal of a shrub and replacement 2059 Chamonix Lane/Lot 14-1, Vail Height Applicant: Town of Vail Blizzards Deli DRB 03-0232 Warren New sign 297 Hanson Ranch Road/Lots E and F/Block 5A, Vail Village Filing 1 Applicant: Rich Brown and Charles Rosenquist, represented by Tracy Long Turilli Residence DRB03-0065 Bill Addition 2960A Manns Ranch Road/Lot 8, Block 1, Vail Village Filing 13 Applicant: Penny Brabb and Steven Turilli Galbreath Residence Addition of vault for boiler Allison 4445 Glen Falls Lane /Lot 4, Forest Glen Applicant: SH Cole Construction Co. 3 Village Center Matt Change to approved plans 124 Willow Bridge Road /Lots C&K, 5E, Vail Village Filing 1 Applicant: KH Webb Architects The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479- 2356,Telephone for the Hearing Impaired, for information. 4 PLANNING AND ENVIRONMENTAL COMMISSION PUBLIC MEETING Monday, July 28, 2003 PROJECT ORIENTATION / -Community Development Dept. PUBLIC WELCOME MEMBERS PRESENT John Schofield Erickson Shirley Doug Cahill Chas Bernhardt Rollie Kjesbo Gary Hartman Site Visits MEMBERS ABSENT George Lamb (left at 6:30 pm) 1. Beaver Creek loading and delivery facility- (optional) (van departs from the Community Development Department) 2. Vail's Front Door-Vail Village 3. Lodge Tower -164 Gore Creek Dr. 4. Snownow LLC - 2388 Garmisch 5. Houtsma -1868 West Gore Creek Dr. Driver: George 12:00 pm 10:00 am 1:00 pm ~o NOTE: If the PEC hearing extends until 6:00 p.m., the board may break for dinner from 6:00 - 6:30 Public Hearing -Town Council Chambers 2:00 pm A request for a variance from Section 12-6D-6, Setbacks, and 12-6D-9, Site Coverage, Vail Town Code, to allow for a residential and garage addition, located at 1868 West Gore Creek Drive/Lot 47, Vail Village West 1st Filing. Applicant: John and Bobbi-Ann Houtsma Planner: Allison Ochs MOTION: Gary Hartman SECOND: Chas Bernhardt VOTE: 7-0 Approved with 5 conditions: That the applicant surveys in the location of the garage foundation and roof eave line prior to construction, to ensure that no improvements are constructed off-site. A foundation Improvement Location Certificate must be submitted by the applicants for review and approval by the Community Development Department prior to a framing inspection. 2. That the applicant receives a revocable right-of-way permit for the landscaping in the right-of-way, prior to issuance of a building permit. ~,~, TOw'N OF VAIL ki { 3. That the applicant replaces all transplanted landscaping which fails to survive two growing seasons, with new landscape material of similar size and quality. 4. That the applicant submits a Design Review Board application for all improvements in accordance with Chapter 12-11, Design Review and Chapter 12-21. Hazards, Vail Town Code. All improvements must be reviewed and approved by the Community Development Department prior to construction activity on the site. 5. That the driveway width is modified by the applicant to a maximum width of 24 ft. and the driveway must accommodate the required turnaround as West Gore Creek Drive is a bus route. These modifications shall be provided as part of the Design Review Board application. 2. A request for a variance from Section 12-21-14E(2), Restrictions In Specific Zones On Excessive Slopes, Vail Town Code, to allow for the construction of driveways and surface parking in excess of 10% of the total site area, located at 2388 Garmisch Drive/Lot 9, Block G, Vail Das Schone 2"d Filing. Applicant: Snow Now, LLC, represented by John G. Martin Planner: Bill Gibson MOTION: Doug Cahill SECOND: George Lamb VOTE: 7-0 Approved with the following condition: The applicant shall submit to the Community Development Department a copy of an executed access easement with the owners of Lots 8 and 10, Vail Das Schone, Filing 2, prior to the issuance of a building permit. 3. A request for a worksession to discuss a proposed major exterior alteration, pursuant to Section 12-7B-7, Exterior Alterations Or Modifications, Vail Town Code, to allow for a lobby and elevator addition to the Lodge Tower South Condominiums, located at 164 Gore Creek Drive/Lots A, B, & C, Block 5C, Vail Village First Filing . Applicant: Lodge Tower South Condominium Association, represented by Stan Cope Planner: George Ruther WORKSESSION - No vote 4. A request fora recommendation to the Vail Town Council of a text amendment to Section 12- 7B-13, Density Control, Zoning Regulations; a request for a recommendation to the Vail Town Council of a proposed rezoning of Lots P3 & J, Block 5A, Vail Village 5th Filing from Public Accommodation zone district (PA) to Parking zone district (P); a request for a recommendation to the Vail Town Council for the proposed zoning of an unplatted parcel of land commonly referred to as the "trade parcel" and Lots 1 & 2, Mill Creek Subdivision to Ski Base Recreation II zone district; a request for a minor subdivision, pursuant to Title 13, Subdivision Regulations, Vail Town Code, to allow for the relocation of the common property line between Lots P3 & J, Block 5A, Vail Village 5th Filing; a request for a recommendation to the Vail Town Code of a proposed major subdivision, pursuant to Section 13-3, Major Subdivision, Vail Town Code, to allow for the platting of the "trade parcel"; a request for a conditional use permit, pursuant to Chapter 16, Title 12, of the Vail Town Code, to allow fora "private off-street vehicle parkin facility and public park" to be constructed and operated on Lots P3& J, Block 5A, Vail Village 5 Filing; a request for an exterior alteration or modification, pursuant to Section 12-7B-7, Exterior Alterations or Modifications, Vail Town Code, to allow for an addition to the Lodge at Vail; a request for a variance from Section 12-21-10, Development Restricted, Vail Town Code, pursuant to Chapter 17, Variances, Zoning Regulations, to allow for the construction of multiple- family dwelling units on slopes in excess of 40%; and a request for the establishment of an approved development plan to facilitate the construction of Vail's Front Door, and setting forth 2 details in regard thereto. (A more complete metes and bounds legal description is available at the Town of Vail Community Development Department) Applicant: Vail Resorts, represented by Jay Peterson Planner: George Ruther MOTION: Doug Cahill SECOND: Rollie Kjesbo VOTE: 6-0 Tabled to August 11, 2003 5. A request for a variance from Section 12-6H-6, Setbacks, and 12-6H-7, Height, Vail Town Code, to allow for a residential addition, located at Manor Vail, 595 E. Vail Valley Drive/Lot A, Vail Village 7th Filing. Applicant: Manor Vail Lodge, represented by Bob McCleary Planner: Warren Campbell MOTION: Doug Cahill SECOND: Rollie Kjesbo VOTE: 6-0 Tabled to August 11, 2003 6. A request for a recommendation to the Vail Town Council for an amendment to the Town of Vail Streetscape Master Plan and setting forth details in regard thereto. Applicant: Town of Vail, represented by Greg Hall Planner: Warren Campbell MOTION: Doug Cahill SECOND: Rollie Kjesbo VOTE: 6-0 Tabled to August 11, 2003 7. A request for a conditional use permit, to allow for an outdoor dining deck, in accordance with Section 12-7B-46, Conditional Uses, Vail Town Code, located at the Vista Bahn Building, 333 Hanson Ranch Road/Lot C, Block 2, Vail Village 1St Filing. Applicant: Remonov & Company, Inc., represented by Knight Planning Services, Inc. Planner: Bill Gibson MOTION: Doug Cahill SECOND: Rollie Kjesbo VOTE: 6-0 Tabled to August 11, 2003 8. Approval of July 14, 2003 minutes MOTION: Chas Bernhardt SECOND: Doug Cahill VOTE: 6-0 Approved with modifications 9. Information Update The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479- 2356, Telephone for the Hearing Impaired, for information. Community Development Department Published July 25, 2003 in the Vail Daily. Pirateship Park Renovation Project Concept Design Update August 5, 2003 Pirateship Park is a landmark of Vail Village. It is important that its renovation is completed in a way that is pleasing to Vail's citizens and officials. Therefore, Staff is presenting an update of the renovation design as a way to confirm that the design is heading in the right direction. This is an opportunity to suggest modifications to the concept or the design program if needed. The completed design will be presented in the near future, after implementing any necessary changes. The revised concept for the Pirateship Park Renovation Project, as shown on the attached page, is based on the following design criteria: "The boat is the art" The existing Pirateship was originally designed as a piece of sculpture. The Concept for the new structure is that it will be designed and constructed by integrating unique craftsmanship of the overall structure with detailed artistic elements placed throughout the boat. Each play component, with the exception of the slides, will be custom designed. and constructed, and the structure's components (stairs, rails, ladders, decks) will be crafted to integrate with the theme of a ship. These qualities will allow this particular play structure to stand out from other Vail play areas. Staff is currently working with the Art In Public Places board to discuss how to integrate all of these elements into a sculptural play structure. Size and shape The revised design is similar in size and shape to the existing structure. In fact, the overall dimensions are slightly smaller (with the exception of the bowsprit), however the reconfigured decks create more play area on the new structure. See the attached "overlay" drawing for a comparison of size, shape, and orientation. Age group The new structure is designed for children ages 2 through 12. In order to accommodate the younger (aged 2-5) children, the decks heights are slightly lower, the stairs and steps are designed with shorter risers, and some of the play features are designed to be less difficult. In addition, an alternate and less difficult means of egress is provided for each play feature. Site plan Design work is ongoing for the site plan of Pirateship Park and will be presented at the afternoon work session. As directed, the area of play surfacing will be similar in size to the existing area. Most of the existing turf area will remain, however, additional landscaping will likely be introduced to provide some shade and for aesthetic value. Pirateship Park Renovation Concept Plan Update August 5, 2003 CROW S NEST OPENING FOR ACCESSIBLE CUSTOM ROUTE CLIMBER OPENING _ FOR SLIDE ------ -- - BOWSPRIT ACCESS THROUGH _ STERN TO "CAPTAIN'S QUARTERS" -- ACCESS TO South Elevation "BELOW DECK" Scale: 1 "= 5' SHADED AREA _ -_ INDICATES EXISTING _ STRUCTURE. OUTLINE _ SHOWS PROPOSED STRUCTURE. ~~ _. ~~ ~~'~ z, x~z "THE PLANK" Overlay OPENING FOR CUSTOM CLIMBER 6' 6" DECK HEIGHT 5' DECK HEIGHT ~- 6' DECK 4' DECK HEIGHT - HEIGHT CROWS NEST NET CLIMBER OPENING FOR - CUSTOM CLIMBER LADDER • ACCESSIBLE TRANSFER ROUTE Plan View Scale: 1 "= 5'