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HomeMy WebLinkAbout2003-08-19 Support Documentation Town Council Evening SessionAGENDA EVENING MEETING 6 P.M. TUESDAY, AUG. 19, 2003 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. ITEM/TOPIC: Citizen Participation (5 min.) 2. John Power ITEM/TOPIC: introduction of New Town of Vail Manager (10 min.) 3. Ceil Folz ITEM/TOPIC: Vail Valley Foundation Funding Request for 2009 World Alpine Ski Championships (20 min.) 4. Judy Camp ITEM/TOPIC: Review of Contribution Requests (30 min.) 5. Russell Forrest ITEM/TOPIC: Housing Enforcement Discussion (30 min.) Nina Timm ACTION REQUESTED OF COUNCIL: Provide staff with direction regarding deed restrictions and enforcement of employee housing units. BACKGROUND RATIONALE: The Town Council has requested an update regarding the types and number of employee housing units within the Town of Vail. There are three major types of deed restrictions each with different requirements and enforcement capabilities. The Vail Local Housing Authority also is providing input regarding future deed restrictions, incentives and enforcement of employee housing units. STAFF RECOMMENDATION: None at this time. 6. Allison Ochs ITEM/TOPIC: Second Reading of Ordinance No. 9, Series of 2003. An ordinance repealing and re-enacting Ordinance No. 14, Series of 2001, providing for the major amendment of Special Development District No. 36, Four Seasons Resort, and amending the approved development plan for Special Development District No. 36 in accordance with Chapter 12- 9A, Vail Town Code, and setting forth details in regard thereto. (5 min.} ACTION REQUESTED OF COUNCIL: Table second reading of Ordinance No. 9, Series of 2003, to September 16. BACKGROUND RATIONALE: Ordinance No. 9, Series of 2003, amends Special Development District No. 36 to allow for the redevelopment of the existing Chateau at Vail and Vail Amoco site. The proposal includes 118 accommodation units, 22 fractional fee club units, 34 Type III Employee Housing Units, 18 condominiums, retail and restaurant uses, conference and meeting rooms, and a spa and health club. On May 6, the Town Council voted to approve Ordinance No. 9, Series of 2003, on first reading, and set second reading to occur on June 17. At this time, staff is requesting that second reading be tabled to September 16 to allow for additional time to resolve the conditions of first reading. STAFF RECOMMENDATION: The Community Development Department recommends that the Town Council table Ordinance No. 9, Series of 2003, on second reading to September 16. 7. Allison Ochs ITEM/TOPIC: Second Reading of Ordinance No. 10, Series of 2003. An ordinance amending the official zoning map for the Town of Vail in accordance with Title 12, Zoning Regulations, Chapter 5, Zoning Map; Rezoning Lot 9A, Vail Village 2nd filing, from the Heavy Service zone district to the Public Accommodation zone district. (5 min.) ACTION REQUESTED OF COUNCIL: Table second reading of Ordinance No. 10, Series of 2003, to September 16. BACKGROUND RATIONALE: On May 6 the Town Council approved on first reading Ordinance No. 10, Series of 2003, an ordinance rezoning Lot 9A, Vail Village 2nd Filing from Heavy Service zone district to Public Accommodation zone district, in accordance with Section 12-3-7, Vail Town Code. The rezoning is in association with the proposed major amendment to Special Development District No. 36, Four Seasons Resort, as outlined in Ordinance No, 9, Series of 2003. At this time, staff is requesting that second reading be tabled to September 16 to allow for additiona! time to resolve the conditions of first reading. STAFF RECOMMENDATION: The Community Development Department recommends that the Town Council table Ordinance No. 10, Series of 2003, on second reading to September 16. 8. Matt Mire ITEM/TOPIC: Second Reading of Ordinance No. 17, Series of 2003, an Ordinance Authorizing the Conveyance of Fee Title to Two Parcels of Real Property in the Town of Vail and Setting Forth Details in Regard Thereto. (5 min.) ACTION REQUESTED OF COUNCIL: Approve/Approve with modifications. BACKGROUND RATIONALE: These are two small parcels that were not conveyed with the Old Town Shop parcel and are contiguous to that land. They are required for the ERWSD to expand their operation. STAFF RECOMMENDATION: Approve 9. George Ruther ITEM/TOPIC: Second reading of Ordinance No. 18, Series of 2003, an ordinance amending Section 12-2-2, Definitions, Title 12, Zoning Title, Town Code of Vail, to define terms used in the determination of building height in the Town of Vail, and setting forth details in regard thereto. (5 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Ordinance No. 18, Series of 2003, on second reading. BACKGROUND RATIONALE: The Department of Community Development requested that the Planning and Environmental Commission review an administrative interpretation of the maximum height calculation for structures constructed in the Lionshead Mixed Use zone districts. Staff's request was in response to recent discussions regarding the calculation of the average maximum height from which staff has concluded that further clarification is necessary to ensure that the intent of the regulation has been met. Specifically, staff recognized that there are multiple methods of measuring average maximum height and numerous questions about how to implement the height calculation. Outlined in Section V of the Planning and Environmental Commission memorandum, dated Jan. 13, is the preferred and recommended method of calculation. This request was brought to the Planning and Environmental Commission for review and consideration, pursuant to Section 12-3-3, Vail Town Code. On Jan. 13, following three work session meetings with the Commission on this topic, the Commission voted unanimously to forward a recommendation of approval of the proposed amendment to the Lionshead Redevelopment Master Plan and the Zoning Regulations of the Vail Town Code to the Vail Town Council. A copy of the Planning and Environmental Commission memorandum, dated Jan. 13, has been attached for reference. STAFF RECOMMENDATION: The Community Development Department recommends that the Vail Town Council approves Ordinance No. 18, Series of 2003, on second reading. 10. Pam Brandmeyer ITEM/TOPIC: Discussion to Participate In Joint Study to Explore Consolidated Fire and Emergency Medical Service (5) min. ACTION REQUEST OF COUNCIL: Direct Interim Town Manager to decline participation at this time. BACKGROUND RATIONALE: On Aug. 5, the Town Council voted 6-0 to table a request to participate in a joint study to explore consolidated fire and Emergency Medical Service. The action was tabled due to concerns about the timing of such a study, possible duplication and citizen confusion, given Council's current direction to pursue consolidation with the Eagle River Fire Protection District. The staff recommendation is to decline participation at this time. 11. Town Manager's Report (5 min.) 12. Adjournment (8:05 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT 2 P.M. ON TUESDAY, SEPTEMBER 2, 2003 IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BEGIN AT 6 P.M. ON TUESDAY, SEPTEMBER 2, 2003 IN TOV COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479- 2332 voice or 479-2356 TDD for information. The Daily Camera: Editorials The Daily Camera To print this page, select File then Print from your browser URL: http://www.dailycamera.com/bdc/editorials/article/0,1713,BDC_2489_2191485,OO.html ~iloving on Zemier leaves diverse record of achievement August 19, 2003 Page 1 of 1 Stan Zemler was described as "a bit of anon-traditional candidate" when the Boulder Chamber of Commerce selected him as president in 1997. There was nothing wrong with that, as the past six years have shown. Zemler's unusual credentials have been among the keys to his success as a business leader in this unusual city. Zemler will leave the chamber, and Boulder, this fall to become town manager for the ski resort community of Vail. He'll leave behind a diverse record of accomplishment in nonprofit environmental work, city government and the business community - and an impressive ability to bridge the gap between the private and public sectors. Zemler's background was "non-traditional" for a chamber president in the sense that he hadn't worked in business. In quite a few other respects, it might have been considered ideal. He knew Boulder, having lived here for decades. He had some background in management ftom five years as director of the Boulder Energy Conservation Center. He knew city government well from the inside -and from the top -after serving as Boulder's director of environmental affairs, deputy city manager and acting city manager. The business community and city government aren't going to sing in unison all the time, regardless of who runs the chamber, but Zemler's knowledge and skills helped to open up clearer lines of communication on major issues. He was a voice of restraint and common sense on the city's "jobs-housing" project, and his influence was visible when the city wisely decided to scale bads that once-grandiose exercise in planning. He was a consistent voice for regional cooperation in a variety of areas, including transportation. And whatever his position, Zemler is incisive and direct in presenting it. We can't deny that Zemler and Vail are a good match. The community offers an outlet for his knowledge of environmental and economic issues, a great setting for his love of the outdoors, and a new management challenge. Whether Stan Zemler spends the rest of his working life in Vail, moves on to another assignment or finds his way back to this area, the community will be better off for his service. Boulder certainly is. Copyright 2003, The Daily Camera. All Rights Reserved. http://www.dailycamera.com/bdc/cda/article~rint/1,1983,BDC 2489_2191485_ARTICLE-... 8/19/03 Tou~voF v~~ 75 South Frontage Road Vail, Colorado 81657 970-479-2100 Fax: 970-479-2157 www ci. vail. co. us FOR IMMEDIATE RELEASE August 15, 2003 Contact: Ludwig Kurz, (970) 845-5973 Stan Zemler, (303) 442-1044 Vail Mayor TOWN OF VAIL HIRES BOULDER CHAMBER DIRECTOR AS NEW TOWN MANAGER (Vail)-The Vail Town Council has selected the President and Chief Executive Officer of the Boulder Chamber of Commerce to become Vail's new Town Manager. Stan Zemler, 54, will begin full-time employment with the town on Oct. 6. He will be paid. $115,000 annually. His compensation also includes use of the town manager's residence at 2507 Arosa Dr. Zemler was selected from a field of more than 150 candidates during a national search process that began in March following the resignation of Bob McLaurin. A 30-year resident of Boulder, Zemler, who also has extensive city management experience, was among five finalists interviewed by the Town Council in July, which was followed by a site visit to Boulder organized by Mayor Ludwig Kurz. A citizen group also participated in the interview and site visit process. Mayor Kurz said the hiring recommendation from the Town Council and members of the citizen group have been unanimous. "His reputation as a proven leader is impeccable," said Kurz. "He's well known and respected in Boulder for his professionalism, integrity and relationship-building among diverse groups. Those are the characteristics that will serve us well into the future." Zemler has nearly 20 years of local leadership experience. As President and Chief Executive Officer of the Boulder Chamber of Commerce, Zemler has worked to improve Boulder's economic conditions and is recognized for enhancing and expanding local and regional relationships involving representatives from the business community, the city and the University of Colorado. (more) ~~ RECYCLEDPArF.R Add 1Nail Town Council Names New Town Manager Prior to his appointment at the Boulder Chamber in 1997, Zemler served as Acting City Manager for the city of Boulder during a transition period in which he helped the city council work through a challenging budget period resulting in cuts of $1.5 million. Zemler also served as Deputy City Manager for Boulder for five years under the leadership of then City Manager Tim Honey and was the Executive Director of the Boulder Urban Renewal Authority from 1995-97, where he facilitated attempts to redevelop an aging shopping mall and orchestrated development of an urban renewal plan in which Tax Increment Financing (TIF) is being used for a hotel project currently under construction. With a bachelor's degree in geography from the University of Colorado at Boulder and an associate's degree in environmental studies from the College of Marin in Marin California, Zemler became Director of the Office of Environmental Affairs for Policy and Program Development for the City of Boulder in 1985. He also was an adjunct professor at the University of Colorado College of Environmental Design from 1984-92. Zemler says his interest in becoming Vail's town manager was heightened after reading a candidate profile circulated by the executive search firm hired by the town. "It seems to me that with the pending redevelopment projects in the downtown area along with the conference center approval, Vail seems poised for its next renewal," he said. °My background and experience seem well suited to help facilitate those opportunities." Zemler is best known in Boulder for bringing diverse parties together to develop common solutions that serve a larger interest. Similarly, Zemler says he's looking forward to applying those skills to address some of Vail's challenges. "For one thing, Vail has a great town government organization already in place. This will allow me to focus on other opportunities, such as strengthening local and regional cooperation and improving the overall economic conditions of Vail. These will be challenging, but exciting issues to work on." Bill Jensen, Chief Operating Officer for Vail Mountain, who served on the citizen advisory (more) Add 2/Vail Town Council Names New Town Manager panel, says Zemler will work hard to build trust within the community. "Stan brings an ideal mix of skills to the Vail town manager position. His track record in city government and the Boulder business community has demonstrated strong leadership skills as a consensus builder and a reputation as someone who consistently is moving forward." Mayor Kurz says the .announcement represents one of the most important decisions of the current Town Council. "We've been very deliberate in this process knowing that the long term interests of the community will be impacted by our selection. We're extremely proud of the legacy we've created together for this community.° Zemler says he considers it to be an "incredible honor" to be named town manager of the premier ski resort in North America. Upon his arrival, Zemler says his first order of business will be to listen and learn while getting to know the community. Along the way, Zemler says he intends to take time to enjoy Vail's quality of life. An avid skier, cyclists, fly fisherman and hiker, Zemler and his wife, Luann, have three daughters, twins Stephanie and Lindsey, who attend high school, and Emily, a college student at American University in Washington, D.C. Mayor Kurz will introduce Zemler at the Aug. 19 evening Town Council meeting. A community welcome reception for Zemler and his family will be scheduled this fall. According to Kurz, Interim Town Manager Pam Brandmeyer will continue to manage the day to day operations of the town during Zemler's transition. Brandmeyer, Vail's Assistant Town Manager since 1994, as well as the entire town staff, have worked tirelessly to keep the town running smoothly, said Kurz. "We are deeply appreciative of their contributions and we look forward to a smooth transition," he said. Zemler becomes Vail's sixth town manager since Vail's incorporation in 1966. The position is one of three hired by the Vail Town Council. The Council also oversees the hiring of the town attorney and the municipal judge. The executive search firm Wilcox Miller and Nelson facilitated the hiring process. For additional details, contact Mayor Kurz at 845-5973. # # # .G(1~~ a, ~~l~t~ 03 l~Q.~'~tit.~ 3 Presentation to Vail Town Council ~ ~ ~ ~ WORLQ CHAMPIONSHIPS VAIL I BEAVER CREED( REQUEST FOR SUPPORT August 19, 2003 2009 ALPINE SKI WORLD CHAMPIONSHIPS VAIL 1 BEAVER CREEK OVERVIEW: Background: In the spring of 2002 the Vail Valley Foundation, Vail Resorts and the United States Ski Team discussed a novel concept; hosting three World Championships simultaneously in 2009. Throughout the summer and fall of 2002, all key government and community groups were presented with the idea and strong support was provided in every meeting. Groups that supported this concept include: Eagle County Commissioners Vail Town Council Beaver Creek Resort Company Directors Lodging Community Minturn Town Council Avon Town Council Beaver Creek Merchants Association Eagle Town Council Vail Valley Tourism and Convention Vail Chamber On May 1, 2003 the Foundation officially submitted a bid to host the 2009 World Alpine Ski Championships. In December of 2003, it is our intention to also submit a bid for the 2009 World Snowboard and Freestyle Championships. The voting members of the International Ski Federation will make the selection for all hosts of 2009 World Championships on June 5th, 2004. Description: The World Alpine Ski Championships have been held in the Vail Valley twice before, in 1989 and 1999. The Alpine Championships gather together the greatest skiers from over 40 nations to compete over atwo-week period of time in every alpine discipline. The Alpine Championships attract more than 800 athletes, 1800 members of the media, 2000 volunteers and large international sponsors. In comparison, both the Freestyle and Snowboard Championships are produced on a much smaller scale. Both of the Championships attract approximately 300 athletes each and roughly the same number of members of the media. The Championships represents the highest level of competition. Equal to the Olympics in many athletes' eyes, there is tremendous prestige in hosting a World Championships. To host three World Championships together is a feat never considered by other sites and one that would require much of the community and all partners to produce. 2009 ALPINE SK( WORLD CHAMPIONSHIPS VAIL I BEAVER CREEK ECONOMIC RESULTS FROM 1999 CHAMPIONSHIPS: 1999: In planning for the 1999 World Alpine Ski Championships organizers understood that it would be a challenge to provide increased business for the two- week period of the event. Efforts were placed on improving business during the event itself, but organizers again looked toward future returns to justify the efforts of hosting a second World Championships. Economic Impact: In an economic impact study created the year following the 1999 Championships, the following successes were reported: ^ Lodging occupancy rates increased valley wide from an average in 1998 of 67% to an average for the same time slot of 84% in 1999. ^ At a total event cost of $25 million, $17 million was generated from sources outside of Colorado. ^ Of the $25 million spent on the 1999 Championships, just over $20 million was spent in Colorado. ^ Of the $20 million spent in Colorado, $16 million was spent in the Vail Valley ^ Total economic impact to the state of Colorado was over $100 million ^ In a comparison of 1998 to 1999 for the two- week period for the Championships, sales receipts showed a small percentage of growth. However, for the same time period Aspen, Steamboat and Breckenridge reported a 10% drop in sales receipts. Television Impact: Perhaps the most successful measure of the Championships came from the television and marketing exposure received: ^ There were 22 hours of domestic coverage through the combined efforts of NBC and ESPN ^ Twelve national television network were on site to cover the Championships live ^ Over 350 hours of programming was produced during the two weeks of the event. ^ 45 countries broadcast to an estimated 400 million people Long Term Impact: Unfortunately the long- term benefits of hosting the 1999 Championships did not translate to an increase in international guests. In the two years following the '99 championships the dollar was at an all time high, the snow conditions in the valley at an all time low and the snow conditions in Europe were the best they had seen in 7 years. It is felt that these three factor combined greatly affected the hoped for increase in international guest visits. ^ a r 2009 ALPINE SKI WORLD CHAMPIONSHIPS VAIL ( BEAVER CREEK EXPECTED IMPACTS FOR 2009: Community: As in 1999, it is expected that these championships would allow all parts of our diverse community to come together. This has not happened since the 1999 Championships and as the community has become even more fractious over the past three years, it is important for us to find common causes that can more tightly bind us together. The World Championships allow us as a community to both foster that which this community was created for and to celebrate the world's best. Goal Line: There are many exciting projects being considered up and down the valley corridor. A 2009 Championships provides a goal line for each community and the county to look to complete these projects thereby presenting to the world the new face of the Vail Valley. Grow Future Customers: By combining the freshness and youth of snowboard and freestyle with the traditional and strong support for alpine we can attract new customers to snow sport and to our community. The domestic television opportunities presented with the snowboard and freestyle championships combined with the strong international television associated with alpine provide us with a platform in which we can present a unified image of our community; one that is fresh yet sophisticated. Revenue Infusion: The expected operations budget for a combined '09 effort exceeds $36 million. Of this, it is projected that nearly $30 million will come from outside of our community. It is also expected that much of this revenue will be spent with services and businesses in Eagle County. In addition, the cost for the television setup, services and production will exceed $6 million and the majority of this will be spent in the Vail Valley. Positioning: The image of the Vail Valley has benefited greatly by the annual support and hosting of the World Cup. A future World Championship can only reinforce that image of Vail as a world-class ski resort. In addition, the opportunities to present Vail as a year round resort is abundant through television bumpers, special features and lead up stories for the 2009 Championships. Just six weeks ago, the International Olympic Committee selected Vancouver/Whistler for the 2010 Olympics. By hosting three world championships in 2009, Vail and Beaver Creek have the opportunity to take away from Whistler some of that momentum as well as incur even greater media exposure as a "pre view" event to the Olympics. m t' 2009 ALPINE SKI WORLD CHAMPIONSHIPS VAIL i BEAVER CREEK Request For Support: The Vail Valley Foundation humbly requests from the Town of Vail a commitment for cash and in -kind support for the 2009 World Alpine, Snowboard and Freestyle World Championships. If Vail/Beaver Creek are selected in June of 2004 to host the World Alpine Championships alone, or the World Alpine along with either or both the Freestyle and Snowboard Championships, the VVF kindly requests a cash contribution of $800,000 payable over a five year period of time. In addition, we request in- kind services support in the form of police, public works and transportation. 8.14•bs p,Q~.~S 12-3-10: YIOLATIONB; PENALTIES: A. Not Exclusive; In case any building or structure is erected, structurally al- tered, extended, moved or maintained, or any building, structure or land is used in violation of this Title, any person may file a written complaint in the Town Municipal Court alleging said violation. The filing of a complaint to the Municipal Court shalt be an additional remedy, and shall not pre- clude the imposition of any other civil or administrative action or sanction. B. Liability: The owner or general agent of a building or premises where a violation of any provisions of this Title has been committed or shall exist, or the lessee or tenant of an entire build- ing or entire premises where such general agent, lessee or tenant of any part of the building or premises in which such violation has been com- mitted or shall exist, or the general agent, architect, builder, contractor or any other person who commits, takes part in, or who assists in any such violation or who maintains any build- ing or premises in which any such violation shall exist, shall be guilty of a misdemeanor and subject to penalty as provided in Section 1-4-1 of this Code for each and every day that such viola#ion continues. The correc- tion of a violation shall not restrain imposition of these penalties. Each day such violation continues shall constitute a separate violation. (1997 Code: Ord. SQ(1978) § 22) Town of Vail 1-4-1 1-4-2 CHAPTER 4 GENERAL PENALTY .~ SECTION: portion of which a violation of any provision of this Code is committed, 1-4-1: General Penal#y continued, or permitted by such per- 1-4-2: Application Of Provisions son and shall be punished according- 1-4-3: Liability Of Officers ly, B. Public Nuisance: In addition to penal- ties provided in this Section, any con- 1-4-1: GENERAL PENALTYI: dition caused or permitted to exist in violation of any provisions of this A. Violation And Punishment: Cade shall be deemed a public nui- sance and may be by this Town slmi- 1. It is unlawful for any person to larly abated as such and each day violate any provision or to fait to com- that such condition continues shall be ply with any of the requirements of regarded as a new and separate of- this Code. Unless otherwise specifi- fense. (Ord. 12(1994) § 3: Ord. cally provided, any person eighteen 17(1988) § 1: Ord. 31(1981) § 1: Ord. (18) years of age or older violating 34(1980) § 3) any section of the Town Code shall be punished by a fine of not more than nine hundred ninety nine dollars 1-4-2: APPLICATION OF PROVI- ($999.00), or by incarceration not to SIONS: exceed one hundred eighty (180) days or by both such fine and incarceration. A. Application Of Penalty: The penalty provided in this Chapter shall be appli- 2. Any person under eighteen (18) cable to every section of this Town years of age convicted of violating any Code the same as though it were a provision of this Code may be pun- part of each and every separate sec- ished by a fine of not more than nine tion. hundred ninety nine dollars ($998.00). Any person under the age of eighteen B. One Judgment Only: In all cases (18) years convicted of violating any where the same offense is made pun- provision of the Model Traffic Code fishable or is created by different adopted by Section 7-1-1 of this Code clauses or sections of this Town may be punished by a fine of not more Code, the prosecuting officer may than three hundred dollars ($300.00) elect under which to proceed, but not or by incarceration not to exceed more than one recovery shall be had ninety (90) days, or by both such fine against the same person for the same and incarceration. Any such person offense; provided, that the revocation shall be guilty of a separate offense of a license or permit shall not be for each and every day during any considered a recovery or penalty so 1. C.R.S. § 31-18-101. Town of Vail M ~ o ~v 12-13-4 12-13-4 vW 12-13-4: REQUIREMENTS BY EMPLOYEE HOUSING UMT (EHU) TYPE: HU Zoning Districts Permitted By Right Or By Conditional Use Ownership/ Transference Additional GRFA' Additional Site Coverage/ Reduced Landscape Area Garage CrediU Storage Require- meM arking Minimum/ Maximum GRFA Of An EHU ensity Type I Permitted Use: The EHU may The EHU is Site Coverage: Allowed 300 sq. Per chapter Per zone district. Counts as Primary/secondary be sold or trans- entitled to an The site is enti- tt. of garage area 10 of this second unit residential ferred as sepa- additional 500 fled to an addi- per enclosed title as a on property. Two-family residential rate unit on the sq. tt. tionai 590 of site vehicle space at dwelling unit. property. coverage for a maximum of 2 (All with lots less than EHU. parking spaces 14,000 sq. ft.) (Previously (600 sq. tt.). required deed Landscaped restriction on Area: All units not con- both units to The site is enti- strutted with a allow sale.) tied to a reduc- garage shall be lion of landscape required amini- area by 5% mum 75 sq. tt. of (reduced to 55% storage area in of site area) for addition to normal EHU. closet space. This 75 sq. ft. shall be a credit for stor- age onty. December 2001 Town of Vail 12-13-4 12-13-4 Zoning Districts Permitted By Right Or Ownership/ Additional Addkional Site Coverage/ Reduced Garage Credit/ Storage Require- Minimum/ M i EHU By Conditional Use Transference GRFA' Landscape Area ment Parking ax mum GRFA Of An EHU Density Type II Condi~onal Use: Single-family residen- The EHU shall not be sold or The EHU is entitled to Na Allowed 300 sq. Per chapter 300 sq. ft. Allowed as tial transferred sep- an additional 500 ft. of additional garage area for 10 of this title as a minimum. 1 200 sq tt third unit on ro ert Two-family residential Primary/seconda aratety from the unit it i i sq. ft. GRFA the EHU. dwelling unit. , . . maximum. p p y. Does not ry residential zone s assoc - ated with. credit. All units not con- count as districts meeting strutted with a density. minimum lot size garage shall be requiremerrts required amini- Agricutture and open mum 75 sq. tt. of space storage area in addition to normal closet space. This 75 sq. tt. shall be a cxedit for stor- age only. December 2001 Town of Vadl 12-13-4 Additional Site Zoning Districts Permitted By Right Or Ownership/ Addidional Coverage/ Reduced Garage CrediU Storage Require- Minimum/ M EHU By Conditional Use Transference GRFA' Landscape Area ment Parking aximum GRFA Of An EHU Type III Permitted Us Th e: Lionshead mixed use 1 e EHU may be sold or Per section 12-15-3 of this Na n/a Per chapter A. Dwelling Unit Lionshead mixed use 2 transferred sep- title, type III 10 of this title Format: Housing arately, employee . 300 sq. ft. housing units Conditional Use: are excluded minimum. 1 200 ft Residential cluster from the cal- , . m L.ow density multiple- culation of maximu family Medium density GRFA. B. Dormito ry multiple-family Format: High density multiple- family 200 ft. ~• Public accommodation minimum. Commercal core 1 500 sq. tt. Commercial core 2 maximum. Commercial core 3 Commercial service Dormho format ry center may consist of Arterial business several bed- Parking district rooms sharing General use common kitchen Ski base/recreation and bathing facil- hies in a variety of formats or arrangements, in which case may exceed the 500 sq. tt. maximum. December .2001 12-13-4 Density Not counted as density. 2'ousn of Vail 12-13-4 12-13-4 Zoning Districts Additional Site Permitted ey Right Or EHU B C Cwmershi al Coverage/ educed Garage Credit/ Storage Re uire- Minimum/ y onditional Use Transference GRFA' Land scope Area q ment Parkin Maximum GRFA Of A Type IV Any dwelling unit may The EHU may Shall be deter- Na Shall be det g n EHU Density be designated and deed restricted as a only be sold or transferred sep- mined b y zoning on er- mined by zoning Per chapter 10 of this Shall be deter- mined by zoning Shall be determined type IV employee arately. party, on property. title as a on ProPe-ty by zoning on housing unit, unless dwelling unit. p~~.ty already designated as an employee housing unit. Type V Permitted Use: Hillside residential The EHU shall not be sold or The EHU is not entitled to n/a The EHU is not Per chapter 1,200 sq. ft. Counts as transferred sep- additional entitled to addi- tional garage area 10 of this title as a maximum. send unit aratery from the unit it is associ- GRFA. credit dwelling unit. on property. ated with. Type VI Conditional Use: Housing As governed by the manage- Allowable GRFA shall be Allowable site Requiremerns Per chapter Allowable GRFA Allowable meat plan. determined by ooverage and landscape area shall be deter- mined by the 10 of this tide or shall be deter- density shall Shall not be bdi i fhe planning and environ- shall be deter- mined b the planning and i as required by mined by the planning and be deter- mined b the y su v ded or divided into any mental corn- y planning and env ronmental commission. the planning and envi environmental a form of time mission. environmental ron- mental com- commission. environmen shares, interval commission.. mission tal commis- ownership, or . sion. fractional Fee. 1. GRFA credits shall only be utilized in dte employee housing unit and not other dwelling units on the property. (Ord. 19(2001) § 5: Ord. 5(2001) § 2: Ord . 6(2000) § 2) December 2001 Town of Vail MEMORANDUM TO: Vail Town Council FROM: Nina Timm DATE: August 19, 2003 RE: Status of the Enforcement of Employee Housing Units within the Town of Vail (. Purpose The purpose of this memo is to provide information the Council has requested regarding the number of Employee Housing Units (EHUs) that exist within the Town of Vail, and the status of their enforcement. II. EHU Count and Deed Restriction Types EHU count: As of today, there are 441 approved EHUs that have been constructed within the Town. They break down as follows: 231 EHUs created prior to Ordinance 9 of 1992. The restrictions do not require owners to respond to our yearly enforcement letter, nor are the-units required to be occupied. Additionally, these restrictions are not in perpetuity. These units include: 198 Timber Ridge units (With the new deed restriction in place these units will remain affordable, rental units in perpetuity and the number may increase with future redevelopment.) 33 dispersed units (i.e. units connected to a private development such as a single family home, duplex, or condominium complex.) 23 EHUs created between Ordinance 9 of 1992 and Ordinance 14 of 1994. The restrictions require that owners respond to our yearly enforcement letter, however there is no requirement that the units be occupied. These restrictions are in perpetuity. These units include: 23 dispersed units 174 EHUs created between Ordinance 14 of 1994 and Ordinance 6 of 2000. The restrictions require that owners respond to our yearly enforcement letter, and that the units be occupied. These restrictions are in perpetuity. These units include: 53 Vail Commons for-sale units 18 Vail Commons rental units 24 Buzzard Park seasonal units 18 Red Sandstone for-sale units 61 dispersed units 13 EHUs created after Ordinance 6 of 2000. The restrictions require that owners respond to our yearly enforcement letter with a sworn affidavit, and that the units be occupied. These restrictions are in perpetuity.) These units include: 6 North Trail Town Homes for-sale units 7 dispersed units II1. Current Enforcement All owners of existing EHUs are sent yearly letters asking for information regarding the use of the unit for the previous calendar year, regardless of whether or not the deed restriction requires a response. Deed restrictions that include a requirement that the owner respond state that the forms must be submitted to our office no later than February 1 of each and every year. Enforcement letters are sent out in December and are signed by the Town Manager. In the years 1999 - 2002, afollow-up letter signed by the Town Attorney was sent to all owners who were required to but failed to respond. For the years 2001 and 2002, after the addition of a full- time Code Enforcement Officer to the Community Development staff, a third letter was sent via certified mail to all non-responding owners. This letter indicated that owners who failed to respond would receive summonses to appear in municipal court for violating the Town Code. The following table illustrates the responses received by restriction type (please see above for descriptions) over the past 4 years: 1999 2000 2001 2002 Prior to 92 (no res onse re .) 27 of 33 * 25 of 33 22 of 33 25 of 33 92 to 94 18 of 24 18 of 23*'` 23 of 23 21 of 23 94 to 00 109 of 111 132 of 137 143 of 143 173 of 174**" After 00 n/a n/a 6 of 6 13 of 13 Totals (of re uired res onses) 127 of 135 150 of 160 172 of 172 207 of 210 *letters were not sent to Timber Ridge **a restriction was removed with the approval of Council **'units increased due to construction schedules (restrictions signed in 2000, CO's in 2002) It is worth noting that the 100% response rate in 2001 was achieved only after two owners were required to make court appearances. For 2002, 3 owners have yet to respond and enforcement is still pending. Current deed restrictions do provide enforcement capabilities through the judicial system. IV. Policy Options With the current success rate of the enforcement effort Council may choose to take no action at this time. Other options may include upgrades in the enforcement effort. / These upgrades may include actual verification of the individual renters reported and their employment. / In order to make sure that the most current EHU requirements are being met Council may choose to require that owners update their older deed restrictions to the most current deed restriction, when a building .permit is applied for. / Revise the current deed restriction to provide for more stringent enforcement efforts. / Encourage and publicize aggressive enforcement efforts. V. Housing Authority Recommendations The Housing Authority believes that increased incentives will increase the number of EHUs built as well as increase the enforceability of the deed restriction. At this point in time the greatest incentive appears to be additional floor area. The additional floor area provided to the EHU does not make it worth its while with today's costs; additional floor area for the primary unit needs to be considered. Allowing an owner to "buy-out", at fair market value, their deed restriction may also be a valuable tool. This would allow owners to pay a fee equal to the fair market rate of the EHU square footage and have the deed restriction removed. This provides owners with an opportunity to rid them of the EHU requirement which may no longer be an asset to them as well as provide the Housing Authority with funding to create new EHUs that will be occupied appropriately. This option will need further discussion because it may create a number of unintended consequences, especially non-conforming units. Revising the current deed restriction and improving the enforcement capabilities would be a first step in maintaining the occupancy of deed restricted units. Additionally, actual verification of residency and employment of EHU occupants would further provide the Town with accurate information regarding the use of existing EHUs. It is important to note that in the spring of 2003 the Housing Assistant position was eliminated. A primary function of that position was enforcement of EHUs. The Vail Local Housing Authority would like to discuss additional incentives and changes to the Employee Housing Unit regulations as well as commercial and residential linkage requirements. ORDINANCE NO. 17 SERIES 2003 AN ORDINANCE AUTHORIZING THE CONVEYANCE OF FEE TITLE TO TWO PARCELS OF REAL PROPERTY IN THE TOWN OF VAIL AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, the Town of Vail is the owner of certain unplatted real property as shown on attached Exhibits "A-1" and "A-2" (the "Properties") and legally described as follows: Tract D (excepted part): Beginning at the northwest corner of Tract C, Vail Village Second Filing, Reception #96928, thence N70°33'28"E, 115.35 feet to a point on the northerly line of Tract D, Vail/Lionshead Third Filing, Reception #117682; thence S14°46'10"E, 6.35 feet to a point on the northerly line of said Tract C; thence S73°42'37"W, a distance of 115.00 feet, to the Point of Beginning. Containing 365 square feet more or less. Bearings contained herein are based on the platted bearing S73°42'37"W along the Northerly line of Tract C, Vail Village, Second Filing; and An unplatted parcel of land lying within the NW %4, NW %4, Section 7, Township 5 South, Range 80 West of the 6th Principal Meridian, Town of Vail, County of Eagle, State of Colorado, being more particularly described as follows: Beginning at the Southwest corner of Tract C, Vail Village Second Filing, Reception #96928, thence along the South line of said Tract C N79°03'56"E, 149.94 feet; thence along the West line of Parcel 3, Book 346, Page 615, S14°46'10"E, 48.36 feet; thence departing said line S83°59'11"W, 160.49 feet to intersect the West line of the Northwest'/4 of said Section 7; thence along said line N00°06'06"E, 35.14 feet to the Point of Beginning; containing 0.147 acres (6,421 square feet) more or less. Bearings contained herein are based on the platted bearing N79°03'56"E along the South line of Tract C, Vail Village, Second Filing; and WHEREAS, it is the Town Council's opinion that the health, safety and welfare of the citizens of the Town of Vail would be enhanced and promoted by the sale of the Properties to the Eagle River Water and Sanitation District (the "Purchaser"). NOW, THEREFORE, be it ordained by the Town Council of the Town of Vail, Colorado, that: The Town Council hereby approves this sale of the Properties. 2. The Town Manager is hereby authorized and directed to execute such instruments of conveyance as are appropriate to convey fee title from the Town of Vail to the Purchaser. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Ordinance 17, Series of 2003 The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. The repeal or the repeal and reenactment of any provision of the Municipal Code of the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 5th day of August, 2003 and a public hearing shall be held on this Ordinance on the 19th day of August, 2003, at 7:00 p.m. in the Council Chambers of the Vail Municipal Building, Vail, Colorado. Ludwig Kurz, Mayor ATTEST: Lorelei Donaldson, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED by title only this 19th day of August, 2003. Ludwig Kurz, Mayor ATTEST: Lorelei Donaldson, Town Clerk Ordinance 17, Series of 2003 ORDINANCE NO, 18 Series of 2003 AN ORDINANCE AMENDING SECTION 12-2-2, DEFINITIONS, TITLE 12, ZONING REGULATIONS, VAIL TOWN CODE, TO ADD TERMS USED IN THE DETERMINATION OF BUILDNG HEIGHT TO THE LIST OF DEFINITIONS, AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, the Planning and Environmental Commission of the Town of Vail has held public hearings on the proposed amendments in accordance with the provisions of the Town Code of the Town of Vail; and WHEREAS, the Planning and Environmental Commission finds that the proposed amendments further the development objectives of the Town of Vail; and WHEREAS, the Planning and Environmental Commission of the Town of Vail has recommended approval of this text amendment at its January 13, 2003, meeting, and has submitted its recommendation to the Town Council; and WHEREAS, the Vail Town Council finds that the amendments are consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and is compatible with the development objectives of the Town; and WHEREAS, the Vail Town Council finds that the amendments further the general and specific purposes of the Zoning Regulations; and WHEREAS, the Vail Town Council finds that the amendments promote the health, safety, morals, and general welfare of the Town and promote the coordinated and harmonious development of the Town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. Ordinance No. 18, Series of 2003 NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Sections 12-2-2 of the Vail Town Code shall hereby be amended as follows: (deletions are shown in stri~#/additions are shown bold) PRIMARY ROOF RIDGELIKE, ASSUMED: The established centerline portion of a flat or mansard roof and/or the sloping ends of a gambrel or hip roof used in the determination of building height in the Lionshead Mixed Use 1 and 2 zone districts and as determined by the administrator. See figures 8-15(a-c) in the Lionshead Redevelopment Master Plan for additional clarification. PRIMARY ROOF RIDGELIKE: Generally the highest or most dominant roof ridgeline(s) atop a building mass or series of building masses used in the determination of building height in the Lionshead Mixed Use 1 and 2 zone districts. See figures 8- 15(a-c) in the Lionshead Redevelopment Master Plan for additional clarification. PRIMARY ROOF: A roof which covers 500 or more square feet of building area. A primary roof shall not include required secondary roof forms, dormers, architectural projections, covered entryways, shop front colonnades, awnings, louvers, porte cocheres, covered decks, and other similar roof forms. This definition is used in the determination of building height in the Lionshead Mixed Used 1 and 2 zone districts. See figures 8-15(a-c) in the Lionshead Redevelopment Master Plan for additional clarification. DORMER: An architectural structure projecting out from a sloping roof of a building designed to provide light, air, access, or interior volume to a space and usually containing a vertical window or ventilating louver, having a gable or shed roof, in which the total cumulative length of the dormer(s) does not exceed fifty percent (50%) of the length of the sloping roof, per roof plane, from which the dormer(s) projects. GRADE, INTERPOLATED: The re-established topographic conditions of a development site expressed in two-foot contour intervals and determined by connecting surveyed spot elevations located at 10-foot intervals around the perimeter of a property boundary and used in the determination of maximum allowable building height. Section 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, Ordinance No. 18, Series of 2003 2 sentences, clauses or phrases be declared invalid. Section 3. The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. Section 4. The amendment of any provision of the Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 5. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 5th day of August, 2003, and a public hearing for second reading of this Ordinance set for the 19th day of August, 2003, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. ATTEST: Lorelei Donaldson, Town Clerk Ludwig Kurz, Mayor Ordinance No. 18, Series of 2003 3 READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 19f" day of August, 2003. Ludwig Kurz, Mayor ATTEST: Lorelei Donaldson, Town Clerk Ordinance No. 18, Series of 2003 ~- p.0~ Vail V~II~y t ~ Colorado Proposal for Comprehensive Evalua~q~ of FMS S'yste~ ., r ~. Prepared by; The Ludwig Group, LLC 9525 E. Vista Dr., Suite 200 Hillsboro, MO 63050 636/789-5660 ! 'r (~ ~~ly ,~OQ3 E~: P .?;' Thursday, July 31, 2003 2:35 PM i l Table of Content Vary Lugwig 9w-~ ~, -.,< ~., Executive Summary The Ludwig Group, LLC Experience Recent Projects Preferred CI'~entiReference List ,~ Project Director Method/Plan for Completing Work Additional Information Gantt Chart Resumes t ~~ Page 1 Page 2 Page 3 Page 4 Page 5 Pa9 Page 7 Page;,11 Page 12 Appendix A, .,~ -ter A vc.~r ~uuwiy v~o-iyi-3L1tS p,04 Vail Valley EMS Study t ~ Executive ~u~~a The Ludwig: Group, LLC is a professional public saw consulbn~ firm speciali~in~ iR delivery of fire and emergency medical service deln-ery systems, . In summary, The Ludwig Group is interested-with assisting the emergency response agencies in the Vail Valley to conduct a completestudy to provide a co and recommendations for the delive of a n~rehensive~ review ry mergency medical service in the Vail Valley. As part of the analysis, The Ludwig Group will provide an assessment of the went system and provide a strategy. for providing EMS in the most competent, effective, and cost-efficient manner possible. Along with the evaluation and study, recommendationswill be made in a vari of areas including organizational deployment, staffing, finance, etc. with the goal of achieving a high performance emergency medical service delivery system. Based upof~-the Request for Proposal, The Ludwig Group will carry out a SWAT (Strengths: Weakness Gpportunifies, Threats) assessment with the intention of i _ emergency medical services in the Township acid the City; ~~~ The recommendations provid®d in the report would serve as a template for future Years, .,,~, The Ludv~ig~Group, LLC I hursday, July 31, 2003 2:35 NM vary Vuaw~y v~~,-~ o~ -.+~ ~~ ~r Vail Valley EMS Study The Ludwig Group, L~~ -, The Ludwig Group, LLC is a professional: consulting firm specializing in the delivery of emergency medical service and fire delivery systems. The Managing Director for. The Ludwig Group, LLC is Gary Ludwig. 1111x. Ludwig ~~ from St. Louis :Fire Department as the Chief Paramedic and EMS Bureau Chief. Mr. Ludwig is a much sought-after consultant, national speaker, uuriteer', and expert on fire and EMS system designs. He has confidentially consulted and customized solutions for both public and private sectors in the fire, EMS, and public safety fie d ,r in additi~ to Mr. Ludwig, the firm regu~arly'utilizes rrmre than s dozen full and part time consultants for specific projects or components of a project. Many of these independent contractors have experience in organizational psychology, accounting, economics, healthcare, administration, public- information and education, marketing research, emergency medicine, fire service administration, and law enforcemen The firm's success is attributable to its experience, its credib~li~y and t~ha solid cons~l~n methodologies it develops and applies to reflect individual ~itua~arts. ~-n stakehi~lders are typically deeply involved in the consultation process. Our collab Dative a~a facilitates support for implementation and long term system stabtlityy rojsct outcomes are identified within a framework that is community specific ar+d characlscize~! as having absolute integrity with respect to comprehensiveness, objectivity and accuracy. The Ludwig Group only works on one major project at a ti c~,elMra isicon the customer and focus on the goals of the project and allows the firm to con their needs. Mr. Ludwig, or The Ludwig Group, LLC own no stock in any c~rripany involved in manufa ring arrtbulances, fire apparatus, fire equipment, or providing healthcare servicesincluding EMS/medical transportation entities). And, consistent with ~h~l firm's policy, no employee or consultant individually may own any publicly traded or privately held cxm~any involved in the manufacturing of fire or ambulance equipment, or providing EMS delivery services in the United States. The Ludwig Group. LLC is based in St. Louis, Missouri. - ;_. The Ludwig Group, LLC 2 vary ~uawig ti3t3-/97.3218 Vail Valley EMS Study Experience ., Since it inception, The Ludwig Group, LLC has earned a track record of helping organizations to improve the quality of care, decrease response times, increase financial effectiveness, and strengthen public trust in fire and EMS The fire and EMS organizations that The Ludwig Group have consulted for indudes r~eer fire departmenrts, volunteerfire departments, combination firedepartrnerrts, hospital-baste systems, private ambulances, ambulance districts, communication enters, ana tf~i~d service systems. Some of the fire and EMS systems The~Ludwig Group has consulted f41~ include s~s~~s as large as Chicago and Philadelphia, and as small as the Kirkwood Fire Depannt. Some of these projects have been a comprehensive and complete analysis of the entire system with a compilation of countless recommendationsfcr improving the system, Other projects have induded multiple.. agencies and providers who are integrated into one system, the development of Master Plans, or the development of specifications for apparatus. Additional projects have been minor in nature and may. include a simple presentation to a City Council or City Manager on behalf of the system. ,r .~ ~ ~ ~c wuwn~ tarpup~ 1.Ia, 3 July 2003 p.0 ! r Thursday, July 31, 2003 2:35 PM Gary ~uawig uso-ryi-ot io - ~ ' Vail Valley EMS Study Recent Projects.. , Organization ~ . wY v . --.- .,_.. T... .... .. ...:.,.~T .. ., Project Detaiie -for Muskegon (MI) Fire Department Detailed organizational fire' and ~ EMS assessment ~ abilities. Burnsville (Minnesota) fire Department Assessment of response times, staffing, and ~ ine house locations. Chicago (Illinois) Fire Departrra3nt Detailed assessment and recorr~ndations for fire-based EMS ro ram. Papillion (NE) Fire Department ational assessment Fire departt~nt orgaiiz r and ZO ear Master P a Florissant (~VIO) Fire Protection District Assessment of F_MIS cepa~il~ties of fire de artrr~nt and rroafie arr~ulanoe eider. . Monroe County, Michigan r 'Assessment of over 2~ fires' departments; dio s tem, ra Courrtyanride EMS sy communications, and hazardous material Philadelphia (PA) Fire Department ca abilities: Development of assessment center for fire lieutenant and ca twin osition Kirkwood (MO) Fire Department Assessment of.overall play for integration Stockton (CA) Fire Department fire-based EMS ram. sment of detailed ~ rep~'t of ~ i ~o~on of EMS transport into the fire Bangor (Maine) Fire Department de artr~rrt. ~ . ~ ._. . Assessment and implementation" of` non- fi ~ re transport system into emergency d artment. Enfield Connecticut O anizational assessrr~nt of EMS s stem schedule for -EMS f f Kirkwood (MO) Fire Department ee Development o trap rt s stem .. . Central Jackson County % (MO) Fire Assessment of EMS transport needs. De artrrai'nt Needham MA Fire De artment k Stra ' is tannin for fire and'EMS s S ~ tc tanning for incorporation of EMS trate P y) Lyndon Fire Protection District (Kentuc g into fire s stem The Ludwig Group, LLC .~~; .., ]uly 2003 4 .~ ..,, ..~, ~,, wVV G.JJ ~~.~ vary ~uawig ts~t3-/~L3Z1a puts Vail Valley EMS Study __ The following is a preferred clienthefererx~ list Bang (Mamie) Fife Departrnent Chi Jeff Cammack 207/942~335~ t ,r Chicago (Illinois) Fre Department Deputy Commissioner Larry Makattis 3121745-3471 Cry of S'bclcton (Cal~orr~) ChiefAndy 20937-8528 County of Monroe, Michig~ Charles Londo (CountyAdminisb~ator) 734240-7016 Florissant Valley Fine Profiection'C~y (M~soufi)` Chi~Thomas Openlander Chief John Wheadan '` ICvkwood (MO) Fme Department 314/837-4894 3141822-5883 North Thompsonv~te FPD (Connecticut} C+1y of l~~lion Chief Earl Provencher Dan Hoins (C~yAdministratof) 860845-2846 402/597-2029 FrenchGown Township Fire Department (Nrichigan) Bedford Townsh~ Fires Department (M!) Chief R~ Wh~ple Chief John Bof"~ 734241-8853 734/847-6791 ~~ Enfieltl Fire~Departrnent (Connecticut) ' Needham F ~e Depattmerit (MA) Chief Ed Richards Chief Rout DiPolf 860845-187ti (781/455-7580) .~ The Ludwig Group, LLC 5 July 2003 Thursday, July 31, 2003 2:35 PM Gary Ludwig 636-797-szi~ - ~'-- Vail Valley EMS Study . ~~ Gary Ludwig - Project Director The Managing Director for The Ludwig Group is Gary Ludwig. Mr. Ludwig is a recognized national fire and EMS expert,. pioneering many concepts which are now standard practice in the fire and EMS profession. f r. Ludwi retired as the Chief Paramedic and EMS Bureau Chief for the St. Lo ~ Fire M 9 Departrr>ent He was employed full tune with the City of St. Louis for25 years, 22 years in a management capacity. Mr. Ludwig has earned... a Bachelors degree in Business Adnllnistration and a Masters degree in Management and Business. Additionally, he is a licensed paramedic. Mr. Ludwig is in his fifth elected consecutive term as an EMS executive board rrs3mber, currently sejving as Vice-Chairman, with the 13,000 member Internatwonal Association of Fire Chie :r Mr. Ludwig is also a contributing editor and writes a monthly column which appears ~ Firehouse Magazine. Mr. Ludwig also fits on the editorial review board$ of Emergency Medical Service Magazine, and 9-1-1 Magazine. Additonally, Mr. Ludwig is on the faculty of three colleges, American College of Prehospital Medicine, University of Missouri .Fire Rescue institute, and Forest Park Community College (Fire Science program). Mr. Ludwig is also a principal member of the National Fire Protection Association EMS Technical Committee and a merrier of the Volunteer Section of the Irrtemational Association of Fire Chiefs. Mr. Ludwig has authored over 250 articles in such publications as On Scene, Jowl of Emergency Medal Services, EMS Magazines, 9-1-1 Magazine, Fire Chief Magazine, Firehouse Magazine, and National Fire 8 Rescue. Additionally, he has made over 150 presentations at conferences or professional seminars in the EMS and fire profession. He volunteers as Chief of Special Operations for Jefferson County, Missouri and .volunteers as a paramediclfirefighter for the Hillsboro Fire Protection District and the Goldman Fire Protection District l ~~ The Ludwig Group, LLC 6 ]uty 2A0~ ' ---- ~'"" ' "' teary ~uawig 63797-3218 '~' p.10 Vail Valiey EMS Study M®thod/Plan for Completing the Work We believe that a structured and disciplined methodol the fire department and The Ludwig Group. Further,~s our sbelief that e Va I Valle project should broken down into five major phases. Y The Ludwig.Group envisions the following implementation phases: ~~ 1. Project Planning Phase 2. Infonration and Data Collection Phase 3. Analysis Phase 4. Draft Report Phase 5. Final Report Phase Project Planning Phase .,~. Within flour weeks of award of contract, Mr. Ludwig will attend a kickoff meeting with the appropriate officials from Vail Valley to: (a) Identify the Vail Valley's critical EMS success factors and key ~agement objectiyeS .for each task. (b) Verify key personnel to be interviewed and determine a tentative schedule for int®rviews, data gathering for each task. (c) Establish a firm. project schedule to be followoed. (d) Obtain i~pies of relevant documents surroundin the 9 operation of the EMS system (i.e. budget, regulations, ordinances, SOPs, run data, past studies (etc,) The Ludwig Group will coordinate with all core group members to develop a detailed plan of action, assign tasks, and develop a schedule of events. -~ The Ludwig Group, LLC 7 July 2003 i nuf5aay, JWy 31, LUUJ 1:3b F'M Gary LUgwlg p30-~JI-JG io ~' ' ' _~ Vail Valley EMS Study 'r lnfonrtiat~on and Data Collection Phase. After review of the information collected, Mr. Ludwig wilLtravel to the Vail Valley to duct a comprehensive analysis, including conducting interviews, discuss statistical information, review planning documents, and goals with the key stakeholders in Vail Valley. The estimated time required to gather the (necessary information and data is approximately one week or Tess. Analysis Phase The information collected and the findings will be analyzed and recommendations developed. It may be necessary to request additional information from the various emergency agencies in Vail Valley as the information is processed. Daft Report Phaso The ProjecirConsultarrtwlll compile the information, data analysis and recommendations into a dra~ report for key officialsto review. Final Report Phase Issues addressed during the draft phase of the report will be modified in the report and the final report will be bound and presented to the appropriate officials. If necessary, at a later time, Mr. Ludwig will make a presentation to officials determined by the appropriate agencies in Vail Valley, .~ Approach to Study As part of this analysis, The Ludwig Group will look at the history of the delivery system and assess the current status with regard to the EMS delivery program. The modem model for delivery of erra~rgency medical services (EMS) has been evolving since the mid-1 COs. Throughout the country, during this 30+ year evolutionary process, The L Group, LLC 8 ]uly 2003 . -~•~ ...~ wvv c.vv ran vary ~uawig ti~t3-/9/-3216 p, -~ ~r Vaii Valley EMS Study systems have developed to the point that are° cornrranly accep- sttandard~ or benchmarks that can be used to describe EMS systems and to evaluate them, j~~sa industry benchmarks originate in a variety of sources and. serve.:. as the conceptual framework for this system analysis. Ali of the benchmarks in this proposal ran be fa rid, in various forms, in the original "?5 Essential Components of art. EMS System' that wire identified in the federal EMS legislation of 1973, and: in the new "90 EMS System Standards" used currenthr by the U.S. Department of Transportatron (1995) to evaluate state EMS systems. In addition, thane benchmarks can also be :found:: in the standards of the .Commission on Acct~editatiort of Ambulance Services (1994) and- in the EMS accreditation standards developed by tfte /ntemational Association of Fig Chiefs (1995) and in the contracting guidelines developed by the American Ambulance Association. Therefore here are commonly accepted benchmarks or °best practices° as they have been laid .down as a foundation for the analysis of any EMS operation, Key areas for evaluation will be as follows: Organization and Management Structure System Regulation and Policy Analysis and Planning Human Resources and Staffing Quality Improvement/Quality Assu~anc~/Professionai Standanis Public Education, Information, Resources (PIER) Medical Oversght/Control/Direction Finances and Budget Conununicaticns Training:and Education ApparatusNehicle Deployment Public/Customer Service Other Associated Corr~oneMs ,~ . System r~edes~gn evaluations will be conducted based upon optimal system des' ns reflective of cost benefit ana is of s tys pecfic .design elerrar~ and after careful consideration of applicable legal, finanaal implications and industry trends. • ... . The Ludwig Groups LLC ,, g ~u~~3 - I nursaay, July ~1, ZUU3 2:;ib 1'M Gary Ludwig 63Ei-lye-JL1tS .~ Vail Valley EMS Study Any recommendations will be established with speafic goals in mind., These goals are: ~ , Improve patient care. 2_', in~rove Corrnnunic~rtions 3, ~ Provide consistency in psltient care and performance, 4, Increase efficiency and effsectiveness of the system. 5. Improve financial stability of the system by maximzing the use of resourcxs while improving efficiency and economy. The scope of the study includes the flowing items: 1. Analysis of the existing EMS system in the Vail Valley with a corr~rehensive description of the roles of various participants. 2. Development of minimum performance standards which should be implemen4~tl in a high performance EMS system. 3. The preparation of specific recommendations toimprove and enhance the current EMS operation in the areas of efficiency, effectiveness, quality, and long-term stability. The recommendations are structured to support evolutionary irr~rovements to the sysfiem with continuous strengthening of the system's stability. The proposed a~irrities prepare system to respond effectively to changes with respect to its strengths, opportunities, weaknesses, threats. The Ludu+l*+g Group will carefully review and assess the current corr~onents~ relationships {unction, and perforrrrance aFthe existing EMS delivery system. This system r~eviewwill be erFormance/qual' indicators "best pra~ices° based on identifying pre-established key p dY and comparing the actual performance of the current system against those benchmarks. System redesign evaluations will be conducted based upon opti~malnsdyste~mr d ~ i~sl reflective of cost benefit analysis of specific design elemen consideration of applicable legal, financial implications and industry trends. The. Ludwig Group shall be responsible for the professional quality, technical at~dracy- tina;ly completion and coordination of ail services furnished. The Ludwig Group's services shall be performed expeditieousiy and wtth generally accepted professional skill and a level of care required for the orderly progn~s of the scope of work. The Ludwig Group, LLC 10 3uly 2003 ~~ vu~r ~uumy o.~o-iai-3L1tS ~~ Vail V~Iley EMS Study The Ludwig Group shall famish all material, tabor, office equipment, facilities, and transportation necessary to perform properly and complete in a u-rorkmanlike, acceptable manner, the work called for in this Proposal. The Ludwig Group shag have no authority to dictate or make decisions concern'ng the work ofthe fire department in the absence ofthe Township's written approval. Authorityto make or dictate any and all guidelines, decisions, and directives shall be the exclusive right of the C~nmission. The iudwig Group shall not ha~re any independent authority or responsibility to make any decisions on behalf of any emergency agency in the Valley. l ~~ Additional Information The Ludwig Group carries $1 million of .Professional Liability for errors and omission, general liability, workman's compensation, and automobile insurance. The Ludwig Group is an equal opportunity err~loyer and does not discriminate employee or applicant for e o ~ any rr~l yment because of race, religion, color, national origin, age, sex, or sexual preference, ~~ The Ludwig Group, LLC li July 2~3 p.14 _,~ Thursday, July 31, 2003 2:35 PM Mary ~uawig vvo-ray-.+~~~ ,f .,~Cp~ Val..Valley_EMS Study I Vail Valley Gantt Chart r '' Contract Awarded ---- Kick-off Meeting _ I ~ On-Site Evaluation Follow-up Research Assessment.and Report Writing l Month 1 Month 2 Draft Report -~ Flnal Report Month 3 .,ts 12 7uly 2003 The Ludwig Group, LLC i~ P ~a~r ~uuw~g ooo-is/-3218 - p.16 _.l ,~ R~- Tfaursday, July 31, 2003 2:35 PM ~arytuawig vov-~~~-~~ ~~ GARY G. LUDWiG 9525 E. VISTA DRIVE HILLSBORO, MO 63050 636-7~7-3218 (Home) 636-789-5660 (Office) CURRICULUM VITAE EDUCATION: 1991 National-Loup Universihl -Master of Science Concentratbn: Management and Business St. Louis, Missouri 1985 Kensington UriMen3ih- - Bachelor of Arts r Concentration: Business Adm~istratan t Glendale, California 1977 Christian Brothers College Military Institute Academic Diploma St. Louis, Missoud EMpLOY(I~NT: 1998 -Present 1994 -.2001 j ~ 1986 -1994 Ma irrss Direst -The Ludwig Group, LLC Professional consulting firm specializing in EMS'. and fire del'n-ery. Chief Paremedic - St. Louis Fre Department, St Louis, Missouri. .~. Management of the EMS Bunaau;173 personnel and 22 stmt; Responsible for 1e Responder Program; Medal oversight of 712 fireefighters Responsible for planning, directing and ~ordinating all ERAS a within the St. Louis Fire Departrrient;l'i Responder Program; EMS Transport, CQI, Educatbn (Appro~ammately 105,000 cols yearly) EMS Bureau Operating Budget $8.8 mAlion Fie Department Budget $45.T m0lion Deputy Chief -The Oily of St. Louis, Missouri Responsible for planning, drcecting and coord~iating all activNes within the Emergency Medical Services. Responsbfifies indude: Supen~ising the da~to-day operations and support functions of the St. Louis Emergency Medical Service system (70,000 emergency responses annually). Management of 159 employees comprised of supervisor- Paramed~s, paramedics, EMTs, d~pa~+er;, and suPP~ Personnel. Management of the EMS CommurircationsGenter and 9-1-1. _ „~ 1980 -1986 paramedic Caatain -The Cry of St. Louis, N~souri Command and F~Id Sup~v~or respoi~ble for the operating of a scheduled shift of 13 ambulances, 26 pareunedics„ and 4 di~abchers. Respons~ities included: includirtip: scheduling. Administration of all shift functions and operations ' emergency responses, qu~~y assura~, m-d ~~~ management. --,~ ., .. ,, ~....,, ~.,... ~ ~.~ nary ~ugwig d;it5-/e/-3218 1978 -1980 Pa= -City of St. Louis Responsble for delivery of patient care and transportation to appropriate hospital sett~g. 1977-1978 T hnki - Ctiy of St Louis Respons~le for delivery of patient care and transportetion to appropriate hospital PROFESSIONAL LICENSES 8 Missouri Department of Health, Bureau of Emergency. Medical Services, CERTIFICATIONS: Emergency Medical Technician -Paramedic (EMT P) 1978 -Present Lwen~ ~: P-11948 Advanced Cardiac Life Sugar -American HeartAssociation -, Firms -Missouri Fire 8 Rescue Training instc~ute Firefighter 18 it -Missouri Department of Public Safety PROFESSIONAL CURRENT ACTMTIF.S: 2002 ~ Contributing Eder -Emergency Medical Service Magazine 2000 ~ ~ Pr~cipal Member-National Fire Protection Association -EMS Technical Commilt~e 1999 7998 Vic CCharman - International gssociation of Fire Chiefs -EMS Section Contnbuting Editor - Firehouse Magazine 1998 Advisory Board - Cent for Emergency Medicine of Western Pennsylvania 1998 Editorial Advisory Board - 8-1-1 tll~gazlne 1996 1995 Faculty -Forest Paris. Comrrrun~y£ollege -.Piro Science program Member, Missouri Fre Chiefs Assoaation 1995 1994 Member - I~SSOUri Valley Division - Inbemational Association Fire Chiefs Adjunct Faculiy - Feder Emergency Management Agency; Natbnai Fse ~~y' Leadersh~ Issues in EMS 1993 Advisory i~oard Member- Emvrgortcy Medical 8orvk:o, Tfcsi Journal of Emergency Ca% Rescue, and Transportation. -'~ 1893 Adjunct` Professor -The American College of PrehospRal Medicine; .. New Orleans, LA 1982 Associate Faculty -Fire and Rescue Training Institute, University of Missouri- - Columbia; F~ension Division. 1988 Member -Missouri Emergency Medical Services Association. PROFESSIONAL. FORMER ACTMTIEg: 1990 Active Member -Association of Public Safety Communications Ofi'icers 1996-1999 . FBI Advisory Board -National Fire 8 Rescue 1995-1999 ~~ 1998 ~ Director-gat-Large - ~femational Associa~n of Fae Chiefs -EMS Secti~ Chief Medical Of11cer -Papal V~ft 1994 1992 -1998 Chief EMS Medical Officer -United States Summer Olympic Festival 94' ContrrbutNrg Editor - l-1-1 Magazkte; Bi-moMhiy ~ticle called °EMS Report' 1985 -1993 . American Red Croce Bt-Stabs Chapter; Advisory Board Member, Disaster Coordinating Council 1993 EMS Incident Commander - St Louis -Great Flood of 93' 1992 -1994 Reviewer, Journal of Emergency Medical Ssrvlaes (JF_AAS) 1995 -1998 AEssouri legislative Task Force -Wrote new Nfissouri EMS Act p.~o Gary LUdWIg n~o-/ ~ r -o~ ~ ~ Thursday, July 31, 20(}32:35 PM ~wsang and HONORS _ 1998 "M'~ssouri EMS Administrator of the Year -Awarded by the {d~issouri Emergency Medici Service Association - "~ "A~souri EMS Service of the Year -Awarded by the Nssouri Emergency AAedical 1998 Service Association 1996 Mayors Award - Cii)I of St. Louis -Improved Level of Service 1995 Maypr's Award - C~- of St. Loins -Monetary Sags 1981 Mayors Award of Heroism 1979 Mayors Award of Hero~m ,~ PROFESSIONAL RELATED TRAMtMIa: Incident Command for H~hrsze Operations, Uni~rsdy of AAissourF-Columbia, Fve 2000 and Rescue Tra~~g Insbltu~ 20~ Emergency Medical Service Operations and Plannlr-g for Weapons of Mass Destruct'wn; The Tezes A8M University System, The National Emergency Response and Rescue Training Center 1998 Domestic Preparedness Senior Offic~l's Workshop; United States NationaQ Domestic Preparedness Program 1998 Federal Emergency Management Agency -Emergency Management Institute Integn~fied Emergency Management Course for Speclai Events 1994 Federal Emergency Management Agency - Naflonal Fire Academy, Advanced Leader~ip Issues in EARS -Charter Class 1990 Federal Emergency N~nagemer>t Agency -National F're Academy: Fite intorrnabon Management Systems; Emm'~tsburg, Maryland 1989 t ~ Federal Emergency Management Agency- Nat~nal Fke A~denty, Management of Emergency Medical Services; Emmitt~urg, Maryland 1979 St. Louis Uni~+ersih- School of IiAedic~e: Emergency Medical Technrc~ -paramedic Training Program St. Louis, Missouri -4 EDUCATIONAL AND INSTRUCTIONAL V~EO TAPES 1999 • "Mass Gathemg Management, Puke. May 1999 1998 '~ .r "F~e-Medics - AED knplementation; Worlci~ Flre. VOlume 98-01 1997 'Fire Medics - Fire/EMS Merger', Working Fire. Volume 97-10 1996 °Fire Medics -Crime Scene Management'. 1~Yorkins~ Fire Volume96-11 PUBLISHED BOOKS 1892 Comoutere in the EMS and Fire Senrk:e (1st edition). St !.Dais. MO. Ludwig Publishing. C~ONTRiBUT1ONS TO PUBLISHED BOOKS 1998 Contributing Author, The EMS Mckient Manaoemerrt Strstem. Upper Saddle R'nrer, NJ, Brady Publishing, 1998 1985 Contributing Author, Prehosoital Caro Administration, St. Louis, MO, Mosb~Yearbook, Inc. 1895 PUBLISHED COLUMN8 1992 -1998 , 911 ililanazins - EM.S Column 1995 -199a ~~- International Association of Fire Chimes newsletEer - ( Published Twice-monthly 1997 -Present Fi house Magazine -EMS Column 2002 -Present EMS Magazine -Management Column -~ 1' MEMORANDUM TO: Vail Town Council FROM: Pam Brandmeyer, Interim Town Manager RE: Town Manager's Report DATE: August 19, 2003 CDOT'S 2030 STATEWIDE TRANSPORTATION PLAN CDOT has asked NWCCOG to orchestrate 31 individual meetings with elected officials of municipalities with populations of less than 5,000 to discuss their 2030 Statewide Transportation Plan. I have scheduled 30 minutes at the work session on September 2nd for Gary Severson and a representative of CDOT to make this presentation. At that time they will discuss how the plan will be put together, as well as invite the town to participate. In your packet for this meeting, staff will include atwo-fold brochure about the process and a list of questions that should help solicit input about concerns this community may have. TOV PROPERTY ACQUISITION The Town has applied for a Treasurer's Deed to acquire 6.36 acres of land due north of Cortina Lane. This property was designated as a high priority acquisition in the 1994 Open Lands Plan. VAIL PASS COMMERCIAL MOTOR CARRIER SAFETY INSPECTIONS On August 4-5, members of the Colorado State Patrol Motor Carrier Safety office, assisted by officers of the Vail Police Department, conducted two days of commercial motor carrier safety inspections within the Vail town limits. For safety concerns, the checkpoint was set up at the chain-up area located at milepost 178 on eastbound I-70. Here are some statistics: 29 trucks were inspected (14 level 1 and 15 level 2 inspections) 19 interstate carriers 10 intrastate carriers Of the 10 intrastate carriers, 7 were local companies 2 drivers were placed out of service 3 vehicles were placed out of service No "jake brake" muffler violations were observed Level 1 inspections consist of a thorough inspection of the driver and all paperwork, load/cargo, and a full equipment check including the undercarriage of the vehicle. Level 2 inspections exclude the undercarriage. Attached is a photo of the noise related signage erected at milepost 180 on westbound I-70. FIRE ALARM SERVICES The council had requested that staff look into whether the current false alarm ordinance (Ord. 15, 1999) provides sufficient penalties to allow the Fire Department and/or Police Department to come down on parties who cause unnecessary expense to the department and the town in responding to false alarms. Based upon my research and discussions with the Fire Chief, it appears that the ordinance does contain an adequate penalty provision and that it has not been enforced to its full extent solely because of policy reasons. More specifically, the .current ordinance provides the Fire Department with wide latitude regarding enforcement. There are a variety of enforcement options available to the Fire and Police Departments to deal with false alarms, including 1) requiring recertification of the alarm system; 2)requiring confirmation and/or verification by telephone prior to initiating emergency response; and 3) requiring a conference with an alarm agent, company or system owner to review the cause and circumstances of each false alarm and initiate and complete mitigation steps to assure future compliance. More importantly, however, the current scheme allows for the issuance of a summons and complaint for any false alarm regardless of the type (malicious, accidental, malfunction etc..) Upon conviction of violating the ordinance, penalties may be assessed pursuant to applicable law. Our code would allow for penalties to include up to 180 days in jail and a $999 fine for each violation and each violation is held to be a separate offense each day. I also believe that the Departments would be able to seek restitution as part of any conviction as well. UPCOMING ITEMS: September 2, 2003, Work Session Employee Anniversaries Discussion re: Type II EHU's DRB/PEC Update Council Review of Second Draft for 2004 Budget Sign Code Discussion CDOT/NWCCOG Discussion Date September 2, 2003, Evening Meeting Park User Fee Discussion ProCycling Tour and 2004 Funding Request 2"d Reading of Ord. No. 6 Type II Employee Housing Mary Caster - P8130003.JPG ~T~ Y • ~ --, - . ` n w ~ i ~ ri r Page 1 2003 Project Matrix Today's Date: 8/14/03 A= The buck stops here R= For moving forward C= Have info 1= Who else responsible needs to know? people need to move forward No. of remaining VTC meeting days: 1st Reading for Ballot Question, 0; November Election, 5 PROJECT/ CURRENT STATUS/ NEXT REVIEW ACCOUNTABLE RESPONSIBLE CONSULTED INFORMED TARGETED DIRECTION COMPLETION DATE 2003 BALLOT Review of community surrey. Done Suzanne Suzanne Pam Community findings Review of 5-Year Capital Projects ongoing at each VTC Greg, Judy Pam, dheads Community lists, i.e election needs VTC work session in June and Jul Election ballot go/no Review of 2 ballot options (mill Special meeting, VTC Pam, Greg, Judy, Matt Community go decision by 6/1/0 levy transfer & GO bond) 7/28; No-Go Suzanne, Matt decided Fire Servic Negotiate service contract with August, Sept. & VTC Matt, Pam, Judy P, John Community Consolidatio Eagle River Fire effective 1/1/04; Oct. meetings plan for consolidation election in 5/04 2004 BUDGET Council direction needed on Done VTC Pam udy Community VCBANVCTB future funding Pre aration of bud et timetable Done Jud ud Pam dheads BUSINESS Executive session discussion with Done Matt Matt Pam,, Judy VCBA IMPROVEMENT own attorney DISTRICT Council direction on $15,000 Done VTC Matt Business business undin re uest communi communit Council direction on business ? VTC Pam, Judy business license fee communit Council direction on Commission ? VTC Pam, Judy, CSE Community on S ecial Events CONFERENCE Need Council site selection Done VTC Pam, Russ, Greg udy, Matt Community CENTER decision/direction; report-out on parking charette Page 1 PROJECT MATRIX 2003 PROJECT/ CURRENT STATUS/ NEXT REVIEW ACCOUNTABLE RESPONSIBLE CONSULTED INFORMED TARGETED DIRECTION COMPLETION DATE Appointment of Oversight Done VTC VTC Pam Community Committee Need Council decision/direction Recommend at VTC Oversight Committee, Russ, Greg, Matt, Community on project manager he end of phase Pam udy 1 Review RFP for business plan Done VTC Russ Forrest Oversight and update of market analysis Committee r ram verification Council review of recommended August 4th VTC Russ Forrest Oversight candidate to award a contract to Committee or the business Ian Design-build RFP November, 2003 VTC Oversight Committee, udy, Matt Community Pam, Russ, Greg DONOVAN PARK Approve contract for pavilion Done VTC Greg Pam, Matt Community operation; set rates Discussion of soccer field VTC-VRD scheduling/lawn care/ irrigation subcommittee BD 9/1/0 Complete construction Dedication, 8/30 Greg Greg VTC Community EAGLE COUNTY Facilitate independent audit of VTC Ludwig, Pam partner agencies community CONSOLIDATION & county and towns to identify areas COST-SHARE of duplication and revenue sharin FIRE SERVICES Independent analysis of existing - Done Pam Pam VTC Community 6/3/03 studies 6/2/0 RFQ for architectural services Done Pam Pam ohn, Greg, Russ, Matt Council decision on fire service Done VTC Pam ohn, Greg Community levels and related facilities 6/17/0 RFP for architectural services VTC Staff John, Gre Communi FIREWISE CODE Determine how to integrate October, 2003 VTC Russ Bill Carlson CHANGES Firewise principles into DRB regulations Page 2 PROJECT MATRIX 2003 PROJECT/ CURRENT STATUS/ NEXT REVIEW ACCOUNTABLE RESPONSIBLE CONSULTED INFORMED TARGETED DIRECTION COMPLETION DATE GRFA Proposal on reforms to GRFA September , VTC Russ, PEC Bill Gibson Community re ulations 2003 1-70 NOISE Completion of East Vail berms, 5 Greg Greg CDOT Community MITIGATION ear project terse barriers Gre Gre CDOT Communi Noise wall demonstration Gre Gre CDOT Communi Speed/ noise enforcement State Patrol truck VTC Dwight Greg, CDOT Community inspections, August 4/5-Done New Signs on I-70-Done LIONSHEAD Community parking agreements To be negotiated VTC Pam, Greg, Russ Dwight Community REDEVELOPMENT Final recommendation from Task August 16th VTC Pam, Russ udy, Greg, Matt Community Force on a petition and creation o he Authori Review of public projects to Done VTC Greg, Russ udy, Pam Community include transit center Formation of URA/Implementation August, 2003 VTC Russ Pam, Matt, Greg, Community of TIF ud CDOT cost-share agreement Greg Greg Pam, Russ, Judy VTC VRI/Com Dev Staffing Prior to 1st Russ Russ, Greg, John Pam, Matt, Judy, VTC agreements meeting with PE p MIDDLE CREEK Construction anticipated to begin Bonding approval Russ Nina VTC, DEVELOPMENT 7/01/03 in June 2003; Community PROJECT groundbreaking ceremony, 7/28 PARKING Review of 02-03 season; 7/9/03 Parking VTC Greg, Parking Task Community Community modifications for 03-04 ask Force MTG Force 7/15/03 Evening Page 3 PROJECT MATRIX 2003 PROJECT/ CURRENT STATUS/ NEXT REVIEW ACCOUNTABLE RESPONSIBLE CONSULTED INFORMED TARGETED DIRECTION COMPLETION DATE Explore seasonal parking on Authorization to VTC Greg, Parking Task Community Community Ford Park ball fields proceed, 7/15 Force, Vail Resorts Expansion of community parking Done VTC Greg, Russ, Parking Community Community capacity; parking charette report- ask Force out RED SANDSTONE Cost-share request to Eagle VTC Pam VRD Community INDOOR MULTI- County School District to augment PURPOSE REC $150K + in-kind from TOV, $400K FACILITY from Water District, $250K from Vail Resorts, $600K from RE50J Identify interim location options fo VTC Pam, Greg, Russ VRD Community mnastics ost 8-04 lease Determine if parking Greg Greg, Russ, Pam VTC, RES, VRD Community improvements at Red Sandstone School are needed ROLE OF TOWN Recreation philosophy discussion, OV-VRD VTC Pam dheads, VRD Community GOVERNMENT re: Ice Dome, Skate Park, Indoor subcommittee Recreation work (Recreation, Culture, What businesses are we in? VTC Pam dheads Community Education, Economic Development - as part of overall roles discussion for VRD) STEPHENS PART( Schedule review of pilot program VTC, 2/17/04 PILOT PROGRAM and determine if off leash policy is News release (Dog Park) o be allowed permanently 5/12/03 2/18/04 SIGN CODE Develop a revised sign code that September , VTC Russ DRB, Business Business REVISION is easier to understand and 2003 Community community enforce Page 4 PROJECT MATRIX 2003 PROJECT/ CURRENT STATUS/ NEXT REVIEW ACCOUNTABLE RESPONSIBLE CONSULTED INFORMED TARGETED DIRECTION COMPLETION DATE TIMBER RIDGE Friendly condemnation action in Done Pam, Russ Nina, Judy, Matt Steve Jeffers VTC, District Court for acquisition Communi TOWN MANAGER Applications due May 23 Done; 164 VTC Search firm P Community SEARCH applicants Falf 2003 Candidate screenin June 17 Done; 5 finalists VTC Search firm P Communit Interviews Jul 10-11 Done VTC VTC P Communi VAIL ICE DOME Cast-share request to Eagle Letter sent 5/9/03 VTC Pam Vail Jr. Hockey, user groups County Commissioners for set- VRD up/tear-down Vail Jr. Hockey fund-raising Vail Jr. Hockey Vail Jr. Hockey VTC, VRD user groups cam ai n Recreation philosophy discussion Done VTC Pam VRD Community VAIL MEMORIAL DRB Application 8/28/03 PEC Mtg PARK 2004 Opening Development review process, Task Force Russ dheads Community DRB Creation of 501c-3 8/28/0 VTC ask Force Matt Communit Rezonin 8/28/0 ask Force Russ Communit VAIL VILLAGE Need Council direction on 8/5/03 Evening VTC Greg Pam Community STREETSCAPE snowmelt PEC review of Master Plan 6/9/03 PEC Preparation of phased Greg Greg adjacent property Community construction schedule with input owners, Water rom Water District, adjacent District, VCBA . property owners, business Communit Exploration of Downtown 6/17/03 VTC WS VTC Russ Pam, Russ, Matt, Community Develo ment Authori /TIF Jud VILLAGE Loading and delivery Greg Greg Pam, Russ, affected REDEVELOPMENT Dwight, Matt properties, PROJECTS Community Page 5 PROJECT MATRIX 2003 PROJECT/ TARGETED COMPLETION DATE CURRENT STATUS/ DIRECTION NEXT REVIEW ACCOUNTABLE RESPONSIBLE CONSULTED INFORMED VR integrating off-site streetscape into their lans Greg and George Greg and George Pam, Russ, Judy, Matt Page 6 PROJECT MATRIX 2003 MEMORANDUM TO: Vail Town Council FR: Mary Caster DT: August 14, 2003 RE: VCBA Request for Funding Attached please find VCBA's application for funding that should be included with the packet you received last week. Attachment MEMORANDUM TO: Vail Town Council FR: Mary Caster DT: August 14, 2003 RE: VCBA Request for Funding Attached please find VCBA's application for funding that should be included with the packet you received last week. Attachment VAIL CHAMBER & BUSINESS ASSOCIATION Application for Town Funding - 2004 Vail Chamber & Business Association 241 S. Frontage Road E, Suite 2 Vail, Colorado 81657 970.477.0075 Steve Rosenthal, President Nicole Hoffman-Ewing, Vice President Ron Weinstein, Treasurer/Secretary 1) Name of Organization: 2) Contact Person: 3) Mailing Address: 4) Telephone: Vail Community Chamber dba Vail Chamber & Business Association Steve Rosenthal, President 241 South Frontage Road E., Suite 2 Vail, Colorado 81657 970.477.0075 5) Members & Titles of your governing Board: Vail Chamber & Business Association Board of Directors Dan Barry Eye Pieces Kaye Ferry Daily Grind Nicole Hoffinan-Ewing, Vice-President General Store/Rucksack Ghiqui Hoffinan Laughing Monkey Steve Rosenthal, President Colorado Footwear Bob Walsh Charlie's T-Shirts Ron Weinstein, Treasurer/Secretary Roxy Non-Voting Representatives Bill Jensen Vail Associates Dick Cleveland Council Representative 6) Amount of Contribution Requested: $250,000.00 requested $200,000.00 approved 7) Organization fiscal year-end: September 30, 2003 8) Are your books audited? No 9) How will the contribution be used? The contribution will be used to support the Town of Vail's business community and the VCBA Membership. 10) How does your request support item 1 C of the contribution policy? The request of the VCBA funding satisfies all items addressed in 1C. 11) Who currently funds your organization? Town of Vail 12) Organization's Mission Statement: The Mission Statement of VCBA is to promote and support commerce and enterprise in the Town of Vail. It shall be a strong advocate and speak with a unified voice for the business interests of its members while remaining mindful of the interests of the community at large. It will work with the Town of Vail and Vail Associates to be the premier mountain resort community. AFPLICA7'ION' FQR TOWN OF VAII. FUNDING Statement of Soe~r~ and Uses Irr~tructions. Sound all figures to the nearest dollar. Please present as much detail as passible. Current fiscal Yeaz Bugg, t Revenues: ~ 225,000.00 Town of Vail (lis't ay funding source} Total Revenue $ Expe:~s: $ Information Services: advertising, Internet, newsletter Vail Guide, Miscellaneous Operating Expenses: rent, postage, supplies, insurance, accounting, miscellaneous Personel: salaries, insurance, workmans compensation, payroll tax Member Service: monthly meeting, VCBA board consultant, Premier Impressions, miscellaneous Total Expenses ~ 225,000.00 Total Reves-~xe I4iinus Expense $ $ 45,000.00 $ 55,000.00 $105,000.00 $ 20,000.00 $225,000.00 5 4:17 PM PAIL CHAMBER & BUSINESS ASSOCIATION os„z/o3 Balance Sheet accrual seals As of September 30, 2002 Sep 30.02 ASSETS Current Assets Checking/Savings CHECKING-WESTSTAR 52,841.06 Total CheckinglSaWngs 52,841.06 Total Current Assets 52,841.06 Other assets COMPUTER 5,452.$3 LEASEHOLD IMPROVEMENTS 6,083.75 OFFICE EQUIPMENT 3,001.88 Total Other Assets 14,538.46 TOTAL ASSETS 67,379.52 LIABILITIES & EQUITY LIabilltles Current LiaWliti~ Accounts Payable Accounts Payable 1,907.83 Total accounts Payable 1,907.83 Other Current LIablliti~ Payroll LIsaiities 3,943.59 Total Other Current LIs~litiss 3,943.59 Total Current Liabilities 5,851.42 Total LIabilitles 5,851.42 Equity Opening Bel Equity -22,331.22 Retained Earnings 7,684.90 Net Income 76,174.42 Total Equity 61,528.10 TOTAL LIABILITIES 8~ EQUITY 67,379.52 Page 1