HomeMy WebLinkAbout2003-09-16 Support Documentation Town Council Work SessionVAIL TOWN COUNCIL
WORK SESSION AGENDA
12:30 P.M. TUESDAY, SEPT. 16, 2003
1 • ITEM/TOPIC: Executive Session
• C.R.S. 24-6-402(4)(b) Conferences with Attorney re: Fire Services
(30 min.)
• C.R.S. 24-6-402(4)(b) Conferences with Attorney re: Roost Lodge
(30 min.)
2. ITEM/TOPIC: The Vail Town Council Sitting as the Board of Directors Vail
Local Marketing District, re: Quarterly Meeting
• 2004 Strategic Budget and Strategic Priorities (15 min.)
• 2003 Update (5 min.)
3. Kelli McDonald ITEM/TOPIC: Discussion of Off-Season Hours for Vail Visitor Centers
and Funding Request for Off-Season Signs and Information Signs for
Information Centers (15 min.)
4. Nina Timm ITEM/TOPIC: The Vail Town Council Sitting as the Board of Directors for
the Timber Ridge Affordable Housing Corporation re: Lease Terms and
Executing Laundry Contract (10 min.)
5. George Ruther ITEM/TOPIC: Design Review Board Vacancy Interviews (15 min.)
6. George Ruther ITEM/TOPIC: Design Review Board/ Planning and Environmental
Greg Hall Commission Update (10 min.)
7. Matt Gennett ITEM/TOPIC: Discussion of issues related to the new proposed draft of
Title 11, Sign Regulations brought up at the Town Council's last meeting
on September 2, 2003. Issues identified at the last meeting include, but
are not limited to:
• The proportionality of sign size to business (frontage) needs
careful consideration;
• One size seems like a good idea for SD 1;
• There should be two size charts for building signs: one for SD 1
and another for SD 2;
• One size sign in SD 1 daes not work;
• The size of building signs seems too large;
• The new sign code should have an overall objective of enlivening
the Town of Vail;
• It makes sense to have larger signs in SD 2;
• Could the code become two separate documents, with one
operating like a handbook?
• If the code becomes two separate documents, one should be like
a handbook. (30 min.)
ACTION REQUESTED OF COUNCIL:
Page 1
Listen to a presentation and provide input. No official action required at
this time.
BACKGROUND RATIONALE:
On April 28 the Planning and Environmental Commission voted 5-0 to
recommend approval to the Vail Town Council the proposed modifications
to Title 11, Sign Regulations. The commission determined that the
objectives set forth by the community, town officials and staff had been
accomplished in the proposed new draft. The Town Council discussed the
new draft of Title 11 at it last regularly scheduled meeting held on
September 2, 2003. A copy of staff's last memorandum to the PEC is
attached for reference, as are further supplemental materials intended to
clarify the differences between today's sign regulations, and the various
alternative iterations that have been explored thus far.
8. Kirk Hansen ITEMlTOPIC: Discussion and Request for Funding for Set-up/Take Down
of Vail Ice Dome for 03-04 Winter Season and to Discuss Interest by Vail
Junior Hockey Association and Western Eagle County Metropolitan
Recreation District and/or Eagle County to Purchase Bubble and
Relocate to Temporary Site at Miller Ranch (30 min.)
9. Judy Camp ITEM/TOPIC: Discussion re: 2004 Budget (30 min.)
10. Judy Camp ITEM/TOPIC: Discussion re: 2003 Supplemental Budget Appropriation
(10 min.)
11. Information Update (5 min.)
12. Matters from Mayor and Council (5 min.)
13. Adjournment (4:30 P.M.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BEGIN AT 2 P.M. TUESDAY, OCTOBER 7, 2003 IN THE VAIL TOWN COUNCIL
CHAMBERS.
THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING
WILL BEGIN AT 6 P.M. TUESDAY, OCTOBER 7, 2003, IN VAIL TOWN COUNCIL
CHAMBERS
Sign language interpretation available upon request with 24-hour notification. Please call 479-
. 2332 voice or 479-2356 TDD for information.
Page 2
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VAIL SUMMER 2004 STRATEGIES
2004 Strategic Priorities
Planning Document
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Background
Based on indicative measures tracked through real-time
booking and inquiry channel analyses, it has been
agreed that the LMD continue to move forward with
the direction and priorities outlined in the 2003 VMAC
Brand Marketing Plan with an increased emphasis on
the items outline in this document in 2004.
In doing so, the overriding challenge for 2004 will be
how to increase reach and short term conversion with
a reduced budget at the $1.6 million level.
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BUDGET
INCOME
• Lodging Tax
• Fund Balance
• BLF
TOTAL INCOME
2003 Revised 2004 Proposed
Budget Budget Differences
$1,550,000 $1,550,000 $ 0
$ 200,000 $ 50,000 ($150,000)
$ 150,000 $ 0 ($150,000)
$1,900,000 $1,600,000 ($300,000)
*Fund balance contingent upon PCT support of $30,000 in 2003 and
$50,000 in 2004 going toward LMD loan repayment to TOV.
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BUDGET
2003 Revised 2004 Proposed
Budget Budget Differences
DESTINATION $510,330 $430,000 ($ 80,330)
FRONT RANGE $269,657 $170,000 ($ 99,657)
GROUP $333,000 $333,000 $ 0
PUBLIC RELATIONS $169,000 $169,000 $ 0
PHOTO/FILM $ 45,000 $ 40,000 ($ 5,000)
FULFILLMENT $ 30,000 $15,000 ($15,000)
CONTINGENCY $ 90,000 $ 30,000 ($ 60,000)
WEB SITE $ 46,000 $ 46,000 $ 0
RESEARCH $ 70,000 $ 75,000 $ 5,000
PROFESSIONAL FEES $337,500 $292,000 ($ 45,500)
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2004 Strategic Priorities
Beth Slifer
Chairperson
Vail Marketing Advisory Council
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Top Priorities Given Budget Decline
• Build on or extend budget through increased collaboration and
non-traditional partnerships:
- Extend co-op lodging strategy to sustain reach and sustainability
and fuel increase in local ambassador programs to cultivate VFR
- Explore a friends & family incentive strategy
- Pursue co-op collateral strategies to offset increased costs
associated with providing multiple pieces for leisure, PR and group
• Further maximize CTO outreach efforts
• Maximize group sales force capacity to increase outreach and
short term yield and establish ROI model
• Increase marketing outreach in national markets with particular
emphasis on NE and California
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Top Priorities Contd.
• Re-focus regional geographical priorities based on ROI,
accessibility to market and, short and long-term growth potential
• Re-evaluate marketing mix based on ROI, cost efficiencies of
reach and market priorities (segment and geographic}
• Further maximize the paradigm shift to the web as the primary
channel for information in 2003 (Antidotal)
• Increase efficiency and yield in response marketing activities
• Open discussions surrounding a Vail group marketing strategy to
fuel budget growth to support Conference Center outreach
• Ensure a clear understanding of the VMAC mandate, programs,
and accomplishments among various stakeholder groups in Vail
on an ongoing basis
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Umbrella Strategic Priorities
• Elevate the demographic profile of our target visitor to $100K+ as
well as the psychographic profile
• Continue to elevate the stature of Vail as a premier summer
resort destination while being sure to stimulate short term
visitation
- Brand & Retail Co-op Strategy
• Better leverage the Colorado Brand
• Refine our message to increase vibrancy, excitement and
upscale feel
• Increase sustainability of consumer outreach due to compressed
planning and booking cycles
• Develop niche strategies to support golf, the arts, etc, without
cannibalizing the core outreach strategy
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Umbrella Strategic Priorities Contd.
• Expand image library to better reflect what defines Vail and
its signature experiences (film 8~ still photography)
• Continually improve collaborative and brand integration
across all disciplines and customer touch points
• Formalize a bid for the Conference Center marketing and
sales
• Enhance winter cross-sell activities
• Establish a crisis communications plan and budget
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Priorities by Discipline
AGENCY
• Refine messaging based on results of ROI Research as well
as the following; emphasis on CO, accessibility, quality ~
excitement
• Act as the catalyst for increased brand integration across all
customer touch-points
• Extend reach and up-market emphasis across the board
• Become the author or/catalyst for integrated co-operative
programs to address need for sustainability and enhanced
market penetration in a reduced funding environment
• Seek out or stimulate co-op marketing opportunities with
CTO to enhance Vail's positioning within CTO outreach and
inquiry channel communication
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Priorities by Discipline
WEB MARKETING
• Enhance site stickiness, registration 8~ on-line bookings
• Continue to focus on search engine optimization vs. web
advertising
• Improve web tracking capabilities so as to provide more insight
into navigation, user flow, conversion, etc...
• Strengthen co-operative web marketing so as to offset
development and outreach costs (self funding)
• Enhance on-line group and M8~C content 8~ presence
• Cultivate potential year round interest in Vail Summer
• Increase collaboration with PR/Media Relations efforts
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Priorities by Discipline
DATABASE MARKETING
• Capitalize on centralized databases
• Improve response rates to both offline 8 online programs through:
- increased data mining
- segmentation profiling
- response modeling
• Better leverage the efficiencies of e-marketing and viral marketing
vs. traditional mail
• Seek stronger conversion of off-line records
• Increased customer profiling to enhance overall outreach target
audience profiling
• Increase number of records
• Better leverage "partner" databases
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Priorities by Discipline
PUBLIC RELATIONS
• Extend national media relations beyond print to include
broadcast and web
• Ongoing, proactive stakeholder communications
• Launch a Conference Center awareness strategy
• Refine messaging strategy and story ideas in accordance with
ROI Research insights
• Increase performance/output to further maximize available
budget and extend program reach in line with industry
norms/yield
• Increase inter-disciplinary collaboration
• Be more selective with media FAM targets/attendees based on
readership and market penetration
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Priorities by Discipline
PARTNERSHIP MARKETING
• Seek out co-branding and media leverage opportunity to elevate
profile of Vail Summer in key national markets
- Tourism
- Non-tourism brands
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2003 CAMPAIGN UPDATE
2003 HIGHLIGHTS
PAMELA STENMARK
VAIL MARKETING ADVISORY COUNCIL
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SUMMER 2003
• Inquiry Analysis is Indicative -Not Conclusive
• Research is in the field currently and final analysis will
be provided at end of survey process.
• Following are some of the highlights of 2003-Not
Comprehensive Summary
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SUMMER 2003 -Group
Groups 8~ Meetings
• Group Lodging Revenue Actualized in 2003: $1,640,900
• Group Lodging Revenue Booked in 2003 YTD: $1,285,783
• Leads generated to Vail Properties YTD: Over 200
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SUMMER 2003 -Group
• Travel: over 20 trips YTD for tradeshows and/or sales calls; 11
trips remaining
• Front Range Customer Event: Hosted over 40 meeting
professionals
• MPI Leadership Institute: October for 150 meeting professionals
• Direct Mail Campaign: Sent three tier mailer to over 1,000
meeting professionals in regional states
• Booked Governors Conference for October 2004 -Great
opportunity for exposure
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WEBSITE
• New Syndicated Site for Vail businesses to use on
their individual web sites at no charge
• Visitation up 99.8% from May-August 2003 over_2002.
• Search Engine Marketing
- Targets Top Three Placement for Key Words On:
o Google (Netscape, AOL, Go, Ask Jeeves and more)
o Overture (Yahoo, MSN, HOTbot, Excite, Overture, InfoSpace
etc.)
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DATABASE
• EMAIL
- 7 E-mail Promotions Offering Lodging and Activity
Deals Between 5/15 and 8/27
- The normal rate for click through is 3-4% and so far our
current campaign is outperforming the norm by 6-10x.
• DIRECT MAIL
- Three-Tier Effort in May, June and August
- Initial ROI indicates $6-$8 return for each dollar spent
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DATABASE
• DATABASE
- 10 Lodges have given LMD their customer lists, twice
the number as in 2002
- Recent one-on-one meetings with lodges -very positive
feedback
- Will be doing another data collection effort with lodges
to obtain summer 2003 guest data
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VAIL CALL CENTER STATS
JUNE -AUGUST Comparison 2003 to 2002
• Call volume is down slightly from 2002
• Close Ratio is higher with reservations up 26.6%
• Gross Sales are also higher with a 64% increase
• Internet Reservations have increased dramatically with no on-line
bookings in 2002 to a high of 31 bookings in August 2003.
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OCCUPANCY 8~ SALES TAX
• Occupancy
- June Occupancy up 21.7% over 2002
• Sales Tax
- May up 3.37%
- June up 12.24%
- *July up 2.0%
*Estimated collections
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VAILVALLEY
Chamber &Tourism Bureau
Your Success Connectzan
Off-Season Visitor Center Hours
Effective from September 22, 2003 until November 26, 2003 (Day before Thanksgiving)
Lionshead hours
Monday through Sunday open 12-5
Village hours
Monday through Sunday open 9-2
Explanation for off-season hours:
L Historical numbers for Lionshead indicate higher number of visitors throughout
the day with the highest concentration being later in the afternoon.
? : The Village sees less people than Lionshead; the two-hour overlap notes our
historically busy periods of visitor flow.
Signage for shoulder seasons:
1. Three signs for doors/windows: Two in the Village and one in Lionshead
Z. Directions and map to alternative Visitor Center when the other is open.
3. Clearly marked "Open" or "Closed" and hours of operation.
4. Lionshead already has a very visible sign from the South Frontage Road that
indicates that it is closed and to go to the next Visitor Center " 3 Blocks Down".
5. WCTB will produce professional looking and interchangeable signs: Cost to
TOV $200 for materials.
Con-lmunication of new hours:
WCTB Press Release
- TOV Press Release
WCTB monthly online newsletter
Fax to all WCTB partners via monthly "Fast Facts"
- Blast email to all Vail merchants via VCBA's database
Post on Town of Vail web site
Y Blast email to all WCTB lodging partners
r Announcements at Community Meetings
Request for funding: $200
100 East Meadow Drive • Suite 34 • /ail CO 81657
p 970-476-1000 • f 970-476-6008
www. visitvailvalley. com
Visiror .
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VAI L VAL LEY
Chamber &Tourism Bureau
Your Success Connection
Exterior Signage: International Information symbol "i" on both Vail Village (2) and
Lionshead (1) Visitor Centers
- Approved sizes that adhere to Town of Vail sign codes:
1. Vail Village: 3 8" x 3 8"
2. Vail Village: 24" x 30"
3. Lionshead: 24" x 30"
- Materials:
• 3 dimensional sign in sandblasted cedar
• Sign will consist of 2-inch kiln dried cedar, sandblasted so that the border
& Icon are raised and have a wood grain background. Using kiln-dried
will help stand up against warping. With any painted surface, it will need
to be touched up or re-finished annually, depending on how it weathers.
~ See proof
Costs:
y Design and production of signs, brackets, installation and tax: $5,000
Lighting: Approximate cost $1,000 per sign (x 3)
.Total: $8,000
Request for funding: $8,000
100 East Meadow Drive • Suite 34 • Vail CO 81657
p 970-476-1000 • f 970-476-6008
www.visitvailvalley.com
from: Angelo (c~ IGS 970.926.9399 Date: 9!10/03 Time: 12:08:54 PM to: vail.info.ctr +1 (970) 476.6008
h
Katie -
Here's another look at the sign specs:
size - 28"w x 28"h
38"w x 38"h
material - sandblasted cedar
color - TBD
installation - $ 75.00 /man / hr.
(est. 1.5 hr-s. per man, per- sign)
brackets - $ I $0.00 - $ 250.00
cost - $ 876.00 ea. + tax & installation
$ I ,182.00 ea. + tax & installation
Hope this is what you are looking for
Thanks -
Angelo
~~
(sigt here)
Proof and specifications accepted:
^ as submitted ^ w/ changes
^ new proof
In order to ensure the best service for our customers, we ask that you complete this pre-production
checklist. Please review your proof for accuracy of spelling, colors, size & content -mark yes if it is
correct, no if it is not Once signed-off on, errors & their correction are the customers responsibility.
YES NO YES NO correction:
^ ^ LAYOUT ^ ^ SPELLING
^ SIZE ^ ^ COLORS
^ ^ MATERIAL ^ ^ QUANlTY
Date ~ Wednesday, September 10, 7o Katie From Angelo Veraldi
Company vail.info.ctr Re sandblasted.signs
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DESIGN REVIEW BOARD AGENDA
Wednesday, September 3, 2003
3:00 P.M.
PUBLIC MEETING
PUBLIC WELCOME
PROJECT ORIENTATION /LUNCH -Community Development Department 12:00 pm
MEMBERS PRESENT MEMBERS ABSENT
Hans Woldrich David Viele
Bill Pierce (vacant)
Margaret Rogers
SITE VISITS 2:00 pm
1. Reske Residence - 2319 Chamonix Road
2 .Lockhart Residence - 2610 Arosa Drive
3. Schabacker/Jones Residence - 3015 Booth Falls Road
4. Thomas Residence - 4027 Lupine Drive
5. Venners Residence - 4196 Columbine Drive
6. Boblak/Palodori Residence - 4284 Columbine Drive
7. Vail East Condos - 4132 Spruce Way
8. Altair Condominiums - 4192 Spruce Way
9. Dean Residence - 4939B Meadow Drive
10. Vail's Front Door Project
Driver: Elisabeth
PUBLIC HEARING -TOWN COUNCIL CHAMBERS 3:00 pm
1. Venners Residence DRB03-0350 Allison
Final review of a proposed re-roof
4196 Columbine Drive /Lot 20-6, Bighorn Subdivision
Applicant: Miramonti Architects PC
MOTION: Rogers SECOND: Woldrich VOTE: 3-0
TABLED UNTIL SEPTEMBER 17, 2003
2. Boblak/Palodori Residence DRB03-0348 Allison
Final review of a proposed re-roof
4284 Columbine Drive / Streamside Duplexes, Units C and D
Applicant: Red Eagle Construction
MOTION: Woldrich SECOND: Rogers VOTE: 3-0
1. That prior to submittal of a building permit, the association must submit a letter to the
Town indicating that each roof in the complex will be exactly same as approved by this
request.
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3. Schabacker/Jones Residence DRB03-0360 Allison
Final review of proposed re-roof
3015 Booth Falls Rd. /Lot 16, Block 1, Vail Village Filingl3
Applicant: John Schabacker and George Lamb
MOTION: Pierce SECOND: Rogers VOTE: 3-0
APPROVED WITH 1 CONDITION
L That the proposed roofing material shall be the "driftwood shake."
4. Thomas Residence DR603-0340 Elisabeth
Final review of a proposed re-roof
4027 Lupine Drive/Lot 6, Bighorn Subdivision
Applicant: Horizon Roofing
MOTION: Rogers SECOND: Woldrich VOTE: 3-0
TABLED UNTIL SEPTEMBER 17, 2003
5. Reske Residence DRB03-0322 Allison
Conceptual review of a new single family residence
2319 Chamonix Road /Lot 9, Block A, Vail Das Scone Filing 1
Applicant: Brian Reske
MOTION: SECOND: VOTE:
CONCEPTUAL - NO VOTE
6. Snow Now LLC DR603-0215 Bill
Final review of proposed new primary/secondary residence
2388 Garmisch Drive/Lot 9, Block G, Vail das Schone 2"° Filing
Applicant: Snoww Now LLC, represented by AMS Development Inc.
MOTION: Woldrich SECOND: Rogers VOTE: 3-0
CONSENT APPROVED WITH 1 RECOMMENDATION
1. The applicant should amend the revised east and west dormers on the south
side of the main roof to match the previously submitted design.
7. Altair Condominiums DR603-0341 Elisabeth
Final review of an exterior repaint
4192 Spruce Way/Lot 4, Altair Vail
Applicant: Becki Vickers
MOTION: Rogers SECOND: Woldrich VOTE: 3-0
CONSENT APPROVED WITH NO CONDITIONS
8. Dean Residence DRB03-0352 Elisabeth
Final review of proposed exterior changes
49398 Meadow Drive/Lot 12, Block 5, Bighorn 5'~ Addition
2
Applicant: Su
MOTION: Rogers SECOND: Woldrich VOTE: 3-0
CONSENT APPROVED WITH 1 CONDITION
1. That the contractor must terminate all stucco siding treatments at the inside corners of the
home and as depicted on the approved plans.
9. Village Center DR603-0323 Matt
Change to approved plans and landscape improvements
124 Willow Bridge Road /Lots C&K, 5E, Vail Village Filing 1
Applicant: Village Center Condominium Assoc., represented by KH Webb Architects
MOTION: Woldrich SECOND: Rogers VOTE: 3-0
CONSENT APPROVED
10. Vail East Condos DRB03-0333 Matt
Final review of a proposed nine-car garage addition
4132 Spruce Way/Lot A, Bighorn Subdivision 3'° Addition
Applicant: Vail East Condo Association
MOTION: Pierce SECOND: Rogers VOTE: 3-0
TABLED UNTIL SEPTEMBER 17, 2003
11. Vail's Front Door Project DRB03-0012 George
Conceptual review of the proposed improvements to the Vista Bahn ski yard
Vail Road/Lots 1 and 2, Mill Creek Subdivision/Unplatted (A more complete
metes and bounds legal description is available for review at the Town of Vail
Community Development Department)
Applicant: Vail Resorts Development Company, represented by Jay Peterson
CONCEPTUAL REVIEW - NO VOTE
12. Lockhart Residence DRB03-0363 Elisabeth
Final review of exterior alterations
2610 Arosa Drive/Lot 3, Block D, Vail Ridge
Applicant: Douglas Lockhart
MOTION: Rogers SECOND: Woldrich VOTE: 3-0
APPOVED WITH ONE CONDITION
1. The applicant must terminate the redwood inlay surrounding the deck at inside
corners and may not apply the redwood siding higher than the railing height on the
deck's east side at the time of construction.
13. Vail Das Schone DRB03-0277 Warren
Replace existing awnings
2121 North Frontage Road West/Vail Das Schone Filing 3
3
Applicant: Vail Das Schone Condo Assn., represented by Scott Wirth
Motion: Woldrich SECOND: Rogers VOTE: 3-0
CONSENT APPROVED WITH 2 CONDITIONS:
1. The applicant shall remove all signage from the building and awnings for
businesses no longer in operation and repair or replace any material necessary
to eliminate stains or faded awning material
2. The applicant shall replace the existing awnings with identical awnings (same-
- for-same) or with Sunbrela's Forest Green Fancy Style (4790) canvas awning on
- the sloped portions and Dickson's Eradi-Cite Green (2720) vinyl on the valences.
The red gabled portion with the "Vail Das Schone" text is to be Sunbrela's solid
red canvas awning to match the red strip in the Forest Green Fancy material.
Staff Approvals
Foerster Residence DRB03-0325 Elisabeth
Expansion of second story deck on east side of the residence
2576 Arosa Drive/Lot 2, Block C, Vail das Schone Filing 1
Applicant: Ken Wentworth
Stempler Residence DRB03-0339 Elisabeth
Change to an approved deck stair
1044 Homestake Circle/Lot 4, Block 6, Vail Village T" Filing
Applicant: JR Wing
Thompson Residence DRB03-0334 Elisabeth
Exterior repaint and refinishing modifications
1814A/B Glacier Court/ Lot 21, Block 2, Lionsridge 3'° Filing
Applicant: Margaret M Thompson
UPS Store DRB03-0346 Allison
Replacement of an existing business identification sign
2111 N. Frontage Rd / Vail Das Schone Condominiums
Applicant: Ad Lite Sign Company
Ellefson Residence DRB03-0156 Allison
Replacement of a failed retaining wall and landscape additions
2607 Arosa Drive /Lot 12, Block E, Vail Das Schone Filing 1
Applicant: Tashina Ellefson
Staufer Residence DRB03-0349 Allison
Remove cedar shakes and install Class A rated cedar shakes
746 Sandy Lane /Lot 1, Vail Potato Patch Filing 2
Applicant: Red Eagle Construction
4
Columbine North Condominiums DRB03-0347 Elisabeth
Re-roof from cedar shake to Prestique asphalt shingle in "shakewood"
2843 Kinnikinnick Road, Building B/Lot 6, Block 4, Vail Intermountain
Applicant: G&G Roofing
Carpenter Residence DR603-0345 Bill
Interior Conversion
124 Willow Bridge Road/Lot C & K, Block 5E, Vail Village 1~` Filing
Applicant: Highland Builders
Thoma Residence DR603-0327 Elisabeth
Exterior improvements and landscape additions
1220 Ptarmigan Road/Lot 2, Block 8, Vail Village 7"' Filing
Applicant: Morter Architects
Demott Gallery DRB03-0362 Allison
New sandblasted stone hanging business identification sign and new window sign
183 Gore Creek Dr. /Lot a, Block 56, Vail Village 1$` Filing
Applicant: Demott Gallery
Fitzgerald Residence DR603-0337 Allison
Replacement of a patio window with a sliding glass door
2475 Garmisch, Unit 2 at Sunlight North /Lots 5 and 6, Block H, Vail Das Schone 1S`
Applicant: Christopher Fitzgerald
Gladstone Residence DRB03-0342 Allison
Porch enclosure
3094 Booth Falls Court, Unit 5 at Booth Falls /Lot 1, Block 2, Vail Village 12`" Filing
Applicant: Chas Bernhardt
Vail Mountain School DR603-0321 Allison
Relocation of wireless antennas behind an architectural screen
3000 .Booth Falls Rd. /Lot 12, Block 2, Vail Village 12'° Filing
Applicant: Qwest Wireless and Sprint PCS
Ruth Residence DRB03-0359 Elisabeth
New landscaping, re-grading, and new entryway pavers
8008 Potato Patch Drive/Lot 7, Block 1, Vail Potato Patch
Applicant: KH Webb Architects
Turilli Residence DRB03-0365 Bill
Change to approved plans (i.e. French door to window)
2960A Manns Ranch Road/Lot 8A, Block 1, Vail Village 13"' Filing
Applicant: Penny Turilli
Westwind at Vail Condominiums DRB03-0351 Elisabeth
Re-roof from wooden shakes to asphalt shingles in "driftwood" and "shadow gray"
548 South Frontage Road/Tract C, Vail Lionshead 15` Filing
Applicant: Fritzlen Pierce Architects
Yim/Irning Residence DR603-0265 Allison
5
.Replacement of failed retaining wall
2845 8nowberry Drive /Lot 7, Block 9, Vail Intermountain
Applicant: Bruce Yim, and Chris Irving
The applications and information about the proposals are available for public inspection during
regular office hours in the project planner's office, located at the Town of Vail Community
Development Department, 75 South Frontage Road. Please call 479-2138 for information.
Sign language interpretation available upon request with 24 hour notification. Please call 479-
2356,Telephone for the Hearing Impaired, for information.
6
9/8/03
Dear Sir or Madam:
I write to express my interest in being appointed to the Design Review Board (DRB). I
have reviewed Title 3, Chapter 4 of the Town Code. I have also discussed DRB with
various members of the Vail community. I understand that its board members primarily
interpret and promulgate regulations regarding building aesthetics in the Town of Vail.
My wife and I have made Vail our home, and I am eager to contribute to its beauty and
help maintain its unique character through participation in the DRB. We moved to Vail
in part because we identified with its aesthetic qualities.
I believe I am qualified to be a DRB member and that I would be a productive participant
who succeeds in pursuing the Town's best interests. Commercial and. consumer lending
experiences involving real estate as collateral have helped make me familiar with Vail
architecture and style. Also, through my experience with construction loans, I have a
thorough understanding of construction drawings and specifications. I believe I can
"translate" blueprints and specifications into a visual picture effectively, and that I can
also explain the visual picture well so that others can understand it.
Also, although the purposes are different, the practice of lending is analogous to the tasks
of DRB. Lending involves interpreting guidelines and the "grey areas" associated with
them to make productive decisions.
I have attached my resume for your reference. Thank you for your consideration.
Warm regards,
~~
Scott Proper
Scott Bradley Proper
4640 Meadow Dr, Unit #13
PO Box 1135
Vail, CO 81658
c (970) 331-1441
scottproper@comcast.net
Experience Private Banker, Millennium Bank (9/03-present)
Was recruited to join a boutique bank that was founded by local investors in 2001.
Primary responsibilities include business development and loan portfolio growth.
Other duties include loan administration, credit review, regulatory compliance,
and marketing.
Commercial Loan Officer and Branch Manager, WestStar Bank (5/02-9/03)
Duties consisted of loan origination, underwriting, and pricing. Priorities
included maintenance of $15 million loan portfolio, which was primarily
comprised of commercial mortgages, SBA loans of various type, and revolving
lines of credit.
Commercial Financial Analyst, UMB Bank (8/01-5/02)
At UMB Bank's Colorado headquarters in Denver, underwrote proposed loans
and consistently reviewed existing loans. Responsible for the underwriting and
credit monitoring of 10 loan officers' portfolios with aggregate loans totaling
$100 million.
Education Yale University
Bachelor of Arts, 2001. Double-major in German Studies and Philosophy.
Completed two senior theses, Salvation in Goethe's Faust for German Studies and
Plato and Responsibility for Philosophy. James Fenimore-Cooper scholarship
recipient.
Languages Fluent in writing, reading, and speaking German. Also some basic Russian and Greek.
Activities Member, Town of Vail Conference Center Oversight Committee (6/03-present)
Elected by Vail's Town Council to represent the community-at-large in planning
and development of Town's Conference Center.
Board Member, Vail Racquet Club Homeowners' Association (6/03-present)
Elected by HOA members to serve on board of directors.
Alumni Interviewer, Yale University Alumni Schools Committee (7/01-present)
Volunteer to assist Undergraduate Admissions Office in the placement of
applicants.
Volunteer Instructor, Junior Achievement (12/01-present)
Ran a weekly course in basic finance and economics for students at a Denver high
school. Currently working with Eagle County Schools and Eagle County Charter
Academy to bring Junior Achievement to Eagle County.
J.
J,at~,c~ ~atc~e~de~c
b~11 ~,atata ~atcf~ `uaiC, Ca. l~1657
p-,~ 97x.476.6136 ~as~ 97!1.476.3456
e-m.aie p~atz@aaie.net
September 8, 2003
Lorelei Donaldson
Town Clerk
75 South Frontage Road
Vail, Colorado 81657
Dear Ms. Donaldson,
I wish to apply for the vacated position on the Design Review Board for
the Town of Vail. I spoke to George Ruther and he suggested I write this
letter and plan to attend the work session the Town Council is having on
Tuesday afternoon, September 16, 2003, which will consider applicants
for this volunteer position.
I have been a Vail resident for ten years and moved to Eagle County from
Blaine County, Idaho where I lived in the town of Ketchum for 15 years. It
is a resort community with many of the same challenges that Vail and
other mountain recreation-based economies face.
I have a BA in Psychology from UC Santa Cruz and my professional .career
has been in the field of advertising, having spent ten years producing Sun
Valley's regional magazine. Several years ago I worked for local publishers
producing special programs for the Vail Valley Foundation (World Cup
Skiing and International Danee Festival). The last few years I was on the
Citizens For Open Space Committee that worked to put Referendum 1 H on
the ballot, get it passed and now make recommendations for its
implementation. Ihave also done volunteer work for several non-profits.
Here is what lead me to apply for this position:
This past year I became involved in the Colorado Mountain College course
"Shaping the Future of the Eagle Valley". We have been encouraged to seek
positions in our local communities as a way of getting involved and acting
on what we learn. I am currently taking the advanced course through
CMC and included in this session will be field trips to Denver to view their
redevelopment and revitalization projects,. which I .hope will be timely and
help with ideas being generated for Vail's revitalization efforts.
Last month I met Bill Pierce at the Eagle Valley Land Trust's annual fund
raiser and he informed me of the vacancy on the Design Review Board and
encouraged me to apply for the position. As I understand it, the volunteer
board meets every other Wednesday from noon to early evening and is
responsible for reviewing development plans to ensure compliance with
the Town of Vail design guidelines and development standards.
This interests me and combines with my desire to get more involved in my
community.
Please let me know what else you might need to consider my application
for this position.
I look forward to hearing from you.
Sincerely,
`~
E
r
PLANNING AND ENVIRONMENTAL COMMISSION
PUBLIC MEETING
Monday, September 8, 2003
PROJECT ORIENTATION / -Community Development Dept. PUBLIC WELCOME 12:00 pm
MEMBERS PRESENT
Gary Hartmann
Doug Cahill
John Schofield
Erickson Shirley
George Lamb
Rollie Kjesbo
Site Visits
MEMBERS ABSENT
Chas Bernhardt
1. Reske Residence 2319 Chamonix Rd
2. Vista Bahn Building 333 Hanson Ranch Road
3. Gerald R. Ford Park 580 South Frontage Road East/Ford Park
4. Gazioglu Residence 3120 Booth Falls Court/
Driver: Matt
~o
NOTE: If the PEC hearing extends until 6:00 p.m., the board may break for dinner from 6:00 - 6:30
Public Hearing -Town Council Chambers
2:00 pm
A request for a variance from Section 12-6D-10, Landscaping and Site Development,
Vail Town Code, to allow for the construction of a new primary/secondary residence,
located at 2319 Chamonix Rd. /Lot 9, Block A, Vail Das Schone Filing 1.
Applicant: Brian Reske
Planner: Allison Ochs
Motion: Gary Hartman Second: Rollie Kjesbo Vote: 6-0-0
Approved with the conditions as provided in the staff memorandum
2. A request for a variance from Section 12-6D-6, Setbacks, Vail Town Code, to allow for
the modification and enlargement of existing deck columns, located at 3120 Booth Falls
Court/Lot 7, Block 2, Vail Village 12t" Filing.
Applicant: Halide Gazioglu, represented by Sheppard Resources
Planner: Matt Gennett
Motion: Rollie Kjesbo Second: Doug Cahill Vote: 5-0-1
(Lamb abstained)
~,
TOWN OF PAIL ~y
a
'A
Approved with the conditions as provided in the staff memorandum
3. A request for review of a minor subdivision, re-subdividing a part of Lots L and K, Block
5E, Vail Village First Filing, to create Lots 1 and 2, Block 5E, Vail Village First Filing, 20
Vail Road, 62 East Meadow Drive, and 82 East Meadow Drive.
Applicant: Sonnenalp Properties, represented by Braun Associates Inc.
Planner: Warren Campbell
Motion: Doug Cahill Second: George Lamb Vote: 6-0-0
Approved with the conditions as provided in the staff memorandum with an
additional condition that the Town Attorney approve of plat note number 11, prior
to Town Council approval of the proposed easement agreements
4. A request for a final review of an exterior alteration or modification, pursuant to Section
12-76-7, Exterior Alterations or Modifications, Vail Town Code, to allow for an addition to
the Lodge at Vail; a request for a variance from Section 12-21-10, Development
Restricted, Vail Town Code, pursuant to Chapter 17, Variances, Zoning Regulations, to
allow for the construction of multiple-family dwelling units on slopes in excess of 40%;
and a request for the establishment of an approved development plan to facilitate the
construction of Vail's Front Door, and setting forth details in regard thereto. (A more
complete metes and bounds legal description is available at the Town of Vail Community
Development Department)
Applicant: Vail Resorts, represented by Jay Peterson
Planner: George Ruther
Motion: Rollie Kjesbo Second: George Lamb Vote: 6-0-0
Tabled until September 22, 2003
5. A request for a recommendation to the Vail Town Council of a proposed amendment to
the FORD PARK MANAGEMENT PLAN - An Amendment to the Gerald R.
Ford/Donovan Park Master Plan, to allow for the construction of a public parking facility
and structure, a request for a variance from Title 14, Chapter 5, Parking Lot and Parking
Structure Design Standards for All Uses, to allow for a deviation from the minimum
landscape area requirement and to construct an unpaved, gravel parking surface, and a
request for a conditional use permit to allow the construction of a public parking facility
and structure atop the athletic fields at the Gerald R. Ford Park, located at 580 South
Frontage Road East/Ford Park
Applicant: Town of Vail, represented by Greg Hall
Planner: Warren Campbell
Variance:
Motion: Doug Cahill Second: George Lamb Vote: 4-2-0 (Schofield and
Shirley opposed)
Variance -Approved with the conditions as provided in the staff memorandum
Conditional Use:
,>
Motion: Rollie Kjesbo Second: George Lamb Vote: 5-1-0 (Shirley
opposed)
Conditional Use Permit -Approved with the conditions as provided in the staff
memorandum with the additional conditions that the public parking facility be
operated 7 days per week, as needed for overflow, and a minimum of a 10-car
stacking lane for vehicles entering the facility off of the Frontage Road be
provided.
6. A request for a final review of a subdivision of the Katsos Ranch property (unplatted),
pursuant to Title 13, Subdivision Regulations, Vail Town Code; a conditional use permit,
pursuant to Section 12-8B-3: Conditional Uses, Vail .Town Code, to allow for the
construction of a cemetery; and a final recommendation to the Vail. Town Council of a
proposed rezoning of the property from Natural Area Preservation District to Outdoor
Recreation District, located on an unplatted parcel of land located in the southeast
quarter of Section 2, Township 5 South, Range 80 West of the 6t" Principal Meridian,
and setting forth details in regards thereto. (A complete metes and bounds description
is on file at the Community Development Department).
Applicant: Vail Memorial Park, represented by Merv Lapin
Planner: Russell Forrest
Motion: Doug Cahill Second: George Lamb Vote: 6-0-0
Minor Subdivision -Approved with the conditions as provided in the staff
memorandum
Motion: Doug Cahill Second: George Lamb Vote: 6-0-0
Conditional Use Permit -Approved with the conditions as provided in the staff
memorandum
Motion: Rollie Kjesbo Second: Gary Hartman Vote: 6-0-0
Recommendation of approval of the rezoning to the Vail Town Council
7. A request for a recommendation to the Vail Town Council of proposed text amendments
to Title 12, Zoning Regulations, Vail Town Code, to amend the Gross Residential Floor
Area (GRFA) regulations in the Hillside Residential (HR), Single-Family Residential
(SFR), Two-Family Residential (R), Two-Family Primary/Secondary Residential (PS),
Residential Cluster (RC), Low Density Multiple-Family (LDMF), Medium Density
Multiple-Family (MDMF), High Density Multiple-Family (HDMF), and Housing (H)
districts, and setting forth details in regard thereto.
Applicant: Vicki Pearson, et.al.
Planner: Bill Gibson
Motion: John Schofield Second: Rollie Kjesbo Vote: 6-0-0
Recommending approval of the request, per the staff memorandum, with the
following modifications:
1) Page 1 of Attachment A should be amended such that the parking
~.
standards are increased to 3.5 spaces for dwelling units with floor area
of over 4,000 and less than 5,500 sq. ft., and to 4.5 spaces for dwelling
units with more than 5,500 sq. ft.
2) Page 6 of Attachment A should be amended such that vaulted areas
with a ceiling plate height greater than 15 ft. should counted on multiple
levels.
3) Gross Residential Floor Area (GRFA) regulations for the residential
zone districts shall be repealed and be replaced with Floor Area Ratio
(FAR) regulations.
4) An amnesty clause should be adopted in conjunction with the adoption
of the Floor Area Ration (FAR) regulations. The amnesty clause should
have no time limit, waive Town of Vail application fees, and prevent the
creation of non-conforming properties in regard to Floor Area Ratio
(FAR).
5) Any loss of development potential currently allowed by the existing
Gross Residential Floor Area (GRFA) regulations that is caused by the
adoption of the Floor Area Ratio (FAR) regulations shall be considered
justification for a variance from the Floor Area Ration (FAR) regulations.
8. A request for a variance from Section 12-14-17, Setback from Watercourse, Vail Town
Code, to allow for a residential addition in the Gore Creek setback, located at 4444
Streamside Circle /Lot 11, Bighorn 4th Addition.
Applicant: Thomas O'Dorisio, represented by John Perkins.
Planner: Allison Ochs
Motion: Rollie Kjesbo Second: George Lamb Vote: 6-0-0
Tabled until September 22, 2003
9. A request for a variance from Section 12-7B-15, Site Coverage, Vail Town Code, to
allow for awnings over existing second floor deck, located at the Vista Bahn Building,
333 Hanson Ranch Road/Lot C, Block 2, Vail Village 1St Filing.
Applicant: Remonov & Company, Inc., represented by Knight Planning Services
Planner: Matt Gennett
Motion: Rollie Kjesbo Second: George Lamb Vote: 6-0-0
Tabled until September 22, 2003
10. A request for a conditional use permit, to allow for an outdoor dining deck, in accordance
with Section 12-7B-4B, Conditional Uses, Vail Town Code, located at the Vista Bahn
Building, 333 Hanson Ranch Road/Lot C, Block 2, Vail Village 1St Filing.
Applicant: Remonov & Company, Inc., represented by Knight Planning Services
Planner: Bill Gibson
Withdrawn
11. A request for a recommendation to the Vail Town Council of an amendment to the Town
of Vail Streetscape Master Plan, and setting for details in regards therefore.
Applicant: Town of Vail, represented by Greg Hall
Planner: Warren Campbell
Motion: Rollie Kjesbo Second: George Lamb Vote: 6-0-0
Tabled until September 22, 2003
12. Approval of August 25, 2003 meeting minutes.
Motion: Rollie Kjesbo Second: George Lamb Vote: 6-0-0
Approved
13. Information Update:
Sign Code Ordinance
Outdoor Display Text Amendment
Rezoning of Lots 1 & 2, Mill Creek Subdivision & Lots P3&J, Vail Village15t Filing
Results of the Economic Impact Study on Guest Accommodations
The applications and information about the proposals are available for public inspection during
regular office hours in the project planner's office located at the Town of Vail Community
Development Department, 75 South Frontage Road. Please call 479-2138 for information.
Sign language interpretation available upon request with 24 hour notification. Please call 479-
2356, Telephone for the Hearing Impaired, for information.
Community Development Department
Published September 5, 2003, in the Vail Daily.
SEP-18-2003 14 55 STEVEN JA~1ES R I LIEN A I A
1~'~~~jJJL.J~ 3 ~31 1~~ Y ~1~J
8547 ~. A,RA_I''AliI~3E ~~tt)ALl #.J~~
CREI~:N~®t~~ `113J.I~A.t~E, Ct) SOy12-I4.~8
303•8~3~-fS~3~3 - 3i~3-fl;943-#i5] 1 FAQ
Segtemba 1 p, 20(73
Mr. Staves Rides
Steven James Aides ALA Architect
P_ O. B~wc 3238
Vail, CU 81638
Dear Stevs:
Thanlr you for sestding a capy ofthe Town of Vail Design Review Board approval form
far the addition and rraodifxeations to David & Linda Michonski's unit at Apollo Park.
The Homeowner's Association i9 only for Buildings A 8t B, and that is all that 'we can
speak to. Buildings C & D are a pat't of the Apollo l:,ad$e, and we have ao authority oti~er
anything that happens with those buildings.
Although there are ao peens at this time to change the otlz,cr twits an third floor of `B"
Building, the Board ofDirectors agrus that the 14fiichonski's pleas would be used as an
iznegrel part of any ~utute plans and proposals.
Please feel &ee to call if you shotlid have any questions.
Sir rely,
Anne L. Nelson
an
P.01
TOTAL P.01
EXECUTIVE SUMMARY
TO: Town of Vail Town Council
FROM: Department of Community Development
DATE: September 16, 2003
SUBJECT: A work session to gain further feedback from the Town Council on the new,
proposed draft of Title 11, Sign Regulations, Vail Town Code, and to offer
another opportunity for public participation.
Applicant: Town of Vail
Planners: Matt Gennett & Elisabeth Eckel
The purpose of this worksession is to discuss the issues raised during the last
session and solicit feedback regarding the proposed Title 11 draft distributed for the
previous work session while providing an additional public forum to receive input on
the latest draft. The following is a list of questions that arose from the last work
session with Council that must be answered prior to proceeding with further edits:
There are now two proposed methodologies for regulating signage in Sign
District 1 (comprised primarily of the Village and Lionshead):
• The first involves instituting a uniform (maximum) size for business
identification signs and six (6) square feet has been suggested as an
appropriate standard. Six square feet also happens to be the approximate
average area of projecting /wall/ hanging signs on Bridge Street. Detailed
design review guidelines would be necessary with sign areas of uniform
size.
i. Pros involved with this approach include: the ease of measurement
and enforcement; no overwhelming /disproportionate signage; and
the consistency.
ii. Cons of uniform size signs include the propensity for monotonous
looking streetscapes; a line of signs of identical shape, size, and
mounting height obstructing one another from view at certain angles;
the possible tendency for a lack of creativity and loss of interesting
signage.
• The second method would be similar to today's: sign area square footage
would be determined by the lineal frontage of a business tenant space, or in
the case of a building identification sign, the lineal frontage of a side of the
subject building.
2. What is an appropriate maximum for Building Identification signage in Sign
Districts 1 and 2? Is 20 square feet enough and is 80 square feet too much?
3. The format of the code needs to achieve an easier to follow format.
4. Should staff develop a simple handbook for merchants to use when applying for
signage?
2
MEMORANDUM
TO: The Planning and Environmental Commission
FROM: Department of Community Development
DATE: July 14, 2003
SUBJECT A work session to update the PEC on progress with the new Title 11, Sign
Regulations, and offer another opportunity for the public to respond.
Applicant: Town of Vail
Planner: Matt Gennett & Elisabeth Eckel
I. SUMMARY
The purpose of this worksession is to highlight changes with the new Title 11 and
provide an additional public forum to receive input on the latest draft. Copies of
Chapters 4 and 5 of the new draft regulations are attached as reference to the
portions of the new code that incorporate the use of graphics and are representative
of the most significant changes with Title 11.
II. BACKGROUND AND GOALS OF REVISION
The Town of Vail Sign Code was first adopted in 1973. Since that time there have
been numerous revisions to the sign code. Major revisions that occurred in 1993
resulted in an increase of allowable sign area in West Vail, and more specifically, in
the Commercial Core 3 (CC3) and Arterial Business Districts (ABD). In recent
years, the sign code has been variously labeled as:
a) Too complicated
b) Difficult to enforce, and
c) Lacking a purpose statement.
The merchant community and staff have been working together on revisions to the
existing code in order to correct the problems listed above. The Town Council has
stated that total sign area should not be increased for the Vail and Lionshead viAages
based on the pedestrian nature of the villages. However, sign area could be
increased in West Vail since those businesses depend on vehicular traffic versus
pedestrian traffic. The following objectives have been achieved in developing a
revised sign code:
• Develop a clear purpose statement for the sign code.
• Develop a new sign code, complete with graphics, for the Town of Vail that
contributes to the Town's vision statement of being the "Premier Resort
Community." Signage and display elements should add something to the Vail
experience... not detract from it.
• Make the code easier to understand and implement.
• Make the code easier to enforce by the Town.
111. ROLE OF REVIEW BODIES
Town Council: The Vail Town Council has the final authority in reviewing and
approving a sign code amendment. To change the Sign Code requires approval on
two readings of an ordinance.
Planning and Environmental Commission (PEC): The PEC has the responsibility to
hear variances on a sign code application. Since the .sign code is in Chapter 11 of
the Town Code, the PEC does not need to make a formal recommendation.
Design Review Board (DRB): The DRB has primary responsibility to review and
make final decisions on sign applications. Although the code does not require a
formal recommendation from the Design Review Board, staff would appreciate
forwarding a recommendation from the Design Review Board on the revised sign
code to the Town Council
IV. APPLICABLE PLANNING DOCUMENTS
TITLE 11, SIGN REGULATIONS, Vail Town Code
V. ITEMS OF INTEREST TO THE PEC:
A. General Format: Part of the impetus behind the effort to draft a new sign
code has been the need for an easier to follow set of regulations. The
merchant community has stated that the existing code is too complicated for
most people to readily understand and use it correctly. Therefore, it is difficult
to actually know when and why a sign is in violation, for the town and public
alike, and to adequately enforce the regulations. The layout and style of the
new sign code draft is meant to make it easier to understand and enforce.
The following outline demonstrates the proposed format and structure of the
new sign code:
Subject
Chapter
Description, Purpose and Applicability .................................................................. l
Administration ...............................................................................................2
Sign Application Procedures ...............................................................................3
Business and Building Signs ...............................................................................4
Design Guidelines and Standards ..........................................................................5
Other Signs ...................................................................................................6
Sign Programs ................................................................................................7
Exempt, Prohibited and Non-Conforming Signs ........................................................8
Variances ......................................................................................................9
Violations and Enforcement ..............................................................................10
Definitions ...................................................................................................11
B. Chapter 4, Business and Building Signs: Attached for reference, Chapter
4 covers the majority of issues and questions related to obtaining a sign for a
business in the Town of Vail. The major departures from the existing
regulations with this chapter are the structure, and a reliance on graphics to
make certain visual points as clear as possible.
C, Chapter 5, Design Guidelines and Standards: Also attached, this chapter
likewise utilizes graphics to illustrate various details associated with sign
design and mounting. Graphics aside, the major difference between the
design guideline chapter of the existing code and this new iteration is the
distinction between language crafted as guidelines, using terms like should,
and that of a standard, which is assertive with words such as shall.
Standards are more suited to items such as lighting whereas guidelines are
more applicable to topics like colors and materials.
VI. ACTION REQUIRED BY THE PEC
No action is required by the PEC for text amendments to TITLE 11, SIGN
REGULATIONS. The purpose of this memorandum and work session is to
present the new Chapters 4 and 5, as well as to offer the public another
chance to give input on these amendments.
VII. ATTACHMENTS
A. Chapter 4, Business and Building Signs (from the new, draft version of Title
11, Sign Regulations).
B. Chapter 5, Design Guidelines and Standards (from the new, draft version of
Title 11, Sign Regulations).
To: TOV Council Member via email From: Vail Junior Hockey Association (VJHA)
Date: September 1, 2003 Pages: 2
Re: Vail Ice Bubble cc:
The ice Bubble issue is on the TOV Council working session agenda for the September ] 6, 2003
afternoon meeting. The following report highlights issues regarding the Bubble. The VJHA is the
largest user group that uses the Bubble and would like to say a sincere thank you to the TOV and
VRD for supporting ice sports and specifically the Bubble for the past 3 years.
Recommendation
The Ice Bubble and refrigeration system is the properly of the TOV. It is of course your decision how
to utilize the Bubble or not utilize the Bubble this year. The VJHA would like you to know our
recommendation.
It is the recommendation of the VJHA the Vail Ice Bubble either be installed in the Avon to_Edwards
area as a near round ice snorts practice facility (still owned by the TOV) or sold to an interested
organized and installed again in Avon to Edwards. A practice facility in mid-valley would allow the
VJHA to crow our numbers more easily and be a feeder system for Dobson-VJHA hockey
rp actives. games and tournaments as well as usage (potentially an increase in usage) at Dobson
for adult hockey leagues, figure skating and special events.
To sell or not sell the Bubble? The VJHA suggests the Town sell the Bubble as quickly as possible to
an interested Eagle County organization. The interested groups, individually or in partnership, we
are aware of include WECMRD, the Village at Avon development, Eagle County School District,
Eagle County, the VJHA and the Cordillera Homeowners Association. There may be other
interested parties come forward if the TOV were to advertise.
In the opinion of the VJHA, the Bubble is too expensive and too hard on the facility to continuously
erect and take down year after year at the Golf Course. No year-round site is apparently
available in Vail. Hard and soft costs for the entire construction cycle including operating the
Bubble from Oct to March are over $180,000 per year including all the TOV and VRD labor costs.
Annual revenue from the Bubble is in the $60,000 range. With the new rink in Eagle we see a
projected Bubble revenue decline and more options for ice sports user groups renting ice in Eagle.
The TOV could simply store the Bubble for a future use. This use may be necessary if Dobson is
included in a reconfiguration during the Vail Center project or simply during construction of the
Vail Center. If the Bubble is not erected this year either in Vail or Avon to Edwards, the VJHA
(donation by Alpine Bank) will stop paying the storage costs that it currently pays.
Please keep a few points in mind why the TOV stepped up and purchased the Bubble in 1999.
1. There were no known plans for an Eagle Ice Rink.
2. The Dobson refrigeration system had proven unreliable and VRD didn`t know how they
were going to pay for a new refrigeration system.
3, There was a Midget AAA hockey team managed by Phil Hoversten that had community
clout, was very vocal and needed to practice everyday. We don't have a Midget AAA
team today but we do now have a Battle Mountain Varsity High School hockey team.
The Vail Ice Bubble has received the necessary PEC and DRB Town approvals to be erected for
another year at the Vail Golf Club site. The building permit application is the last step and is now in
the works. It's now up to the TOV to decide if they want it up for another year. VRD has said if the
TOV pays for construction up and down, they would operate the facility with an operating loss cap
of 530,000. The VRD has also stated in wrfing to you they would rather the Bubble not go up this
year.
There was discussion with Council in March of this year as to the VJHA or other user group's ability
to fund raise to help the TOV with construction (installation) costs. In that time we as a
nation/state/community have faced a worsening economic condition and fund raising has
become increasingly difficult. As it is, the VJHA needs to raise roughly $120,000 to meet our
2003/2004 operatng budget, which is going to be challenging this year. Therefore the VJHA
cannot commit to helping to pay construction costs.
You have multi-year utlization spreadsheets for both Dobson and the Bubble provided by VRD
however a summary of estimated weekly usage is:
Vail Junior Hockey 13 teams 210-230 participants 50 hours per week
Vail Men's Teams 8 teams 100 participants 20 hours per week
Vail Breakaways 1 team 20 participants 8 hours per week
Vail Valley Women's League 4 teams 50 participants 10 hours per week
Figure Skating Club 60 participants 20 hours per week
General Public Open Skate Dobson 10 hours per week
Total Utilization: 118 hours per week
Total Week of 7 by 24 includes 168 hours
Special events of course throw a wrench into the mix.
Thank you again for your consideration.
Vail Junior Hockey Association
Board of Directors
• Page 2 9/11 /2003 bubbletov082003
Vail Ice Dome
Set-up/Tear-down Costs
Set-up (Fall)
Strip sod and backfill (B&B)
Sand
Irrigation parts & labor
Yeadon Domes contractor
Commercial Refrigeration contractor
Becker Boards contractor
Electrical contractor
Gas service set-up
Webb crane service
Lodging
Lumber
Set-up Supplies
Equpiment Rental
Cost Total
$10,000
$3,000
$800
$4,300
$9,750
$9,100
$4,800
$600
$1,050
$1,200
$1,500
$7,500
$2,500
$56,100
Tear-down (Spring)
Prep for sod (B&B)
Sod & installation (JMI)
Imgation parts & labor
Yeadon Domes contractor
Commercial Refrigeration
Electrical contractor
Gas service shut down
Webb crane
Lodging
Tear down supplies
Equipment rental
$10,000
$15,000
$5,000
$2,900
$3,250
$2,500
$600
$900
$900
$5,000
$2,000
$48,050
Total set-up/tear down expenses
VRD manhours = 1200 @ approx $20/hr. _
(4 week set-up & 2 week tear-down)
$104,150
$24,000
Grand Total $128,150
I~C~E~2tTf,~
~Z
VAIL ICE DOME
REVENUE/ICE USAGE
2001 2001 2001 TOTAL REVENUE
JANUARY FEBRUARY MARCH HRS USED
HRS USED HRS USED HRS USED
VAIL JUNIOR HOCKEY 16.75 124.25 107.75 248.75 $ 24,875.00
WECMRD -EAGLE REC 23.75 6 29.75 $ 2,975.00
MEN'S HOCKEY 0 $ _
LADIES HOCKEY 6 6 4.5 16.5 $ 1,650.00
PRIVATE RENTAL 5 5 5 15 $ 1,500.00
Total $ 31,000.00
2001 2001 2002 2002 2002 TOTAL REVENUE
NOVEMBER DECEMBER JANUARY FEBRUARY MARCH HRS USED
HRS USED HRS USED HRS USED HRS USED HRS USED
VAIL JUNIOR HOCKEY 84.5 97.5 134.25 105.25 21.75 443.25 $ 53,190.00
WECMRD -EAGLE REC 3 18.5 12.25 30.5 4.5 68.75 $ 8,250.00
MEN'S HOCKEY 5.75 4.5 6 6 6 28.25 $ 4,096.25
LADIES HOCKEY 4.5 10.25 7.5 8.5 10.5 41.25 $ 5,981.25
PRIVATE RENTAL 2.25 5 4.5, 4.25 11 27 $ 4,050.00
Total $ 75,567.50
2002 2003 2003 2003 TOTAL REVENUE
DECEMBER JANUARY FEBRUARY MARCH HRS USED
*PROJECTED ICE USED FOR THE SEASON
(+ 5 - 10 HRS PER MONTH FOR EACH USER GROUP -average?)
VAIL JUNIOR HOCKEY 33.5 61.75 59 28 182.25 $ 23,692.50
WECMRD -EAGLE REC 6.5 16.75 40.75 3 67 $ 8,710.00
MEN'S HOCKEY 12 15 18 13.5 58.5 $ 9,067.50
LADIES HOCKEY 9 9 7.5 25.5 $ 3,952.50
PRIVATE RENTAL 5 5 5 5 20 $ 3,200.00
Total $ 48,622.50
*At this time I am assuming Vail Junior Hockey will schedule more ice time at the bubble. (between 10 - 15 hrs per month -average?)
2001 2001 2001 2001 2002 2002 2002 2002 TOTALS REVENUE
SEPT OCT NOV DEC JAN FEB MARCH APRIL
YOUTH HOCKEY AND FIGURE SKATING
VAIL JUNIOR HOCKEY (DOBSON) 51.25 127.25 55 81.25 115.5 90.75 24 545 $ 76,3b0.00
VAIL JUNIOR HOCKEY (BUBBLE) 84.5 97.5 134.25 105.25 21.75 443.25 $ 53,190.00
SKATING CLUB OF VAIL (pOBSON) 29 24 15.25 42.75 20.5 21.5 23.75 23.5 200.25 $ 28,035.00
WECMRD (BUBBLE) 3 18.5 12.25 30.5 4.5 68.75 $ 8,250.00
MEN'S HOCKEY
GARY DEFINA (DOBSON) 3.75 6.25 1.25 3.75 5 5 3.75 2.5 31.25 $ 5,156.25
GARY DEFINA (BUBBLE) 1.25 1.25 $ 181.25
PETER KYLE (DOBSON) 6 7.5 6 6 7.5 6 6 6 51 $ 8,415.00
CAMERON (DOBSON) 3 6 1.5 1.5 S 18 $ 2,970.00
CAMERON (BUBBLE) 1.5 4.5 6 B 4.5 24.5 $ 3,552.50
ALPINE ENGINEERING (DOBSON) 1.5 1.5 $ 247.50
ALPINE ENGINEERING (BUBBLE) 1 3 4 $ 580.00
CREAKERS (DOBSON) 4 6 6 6 6 28 $ 4,620.00
SKI PATROL (DOBSON) 5 2 4 4 4 4 23 $ 3,795.00
ROCKY MOUNTAIN HOCKEY (DOBSON) 6 6 1.5 7.5 9 12 3 45 $ 7,425.00
LADIES HOCKEY
BREAKAWAYS (DOBSON) 6 6 6 4.5 4.5 27 $ 4,455.00
BREAKAWAYS (BUBBLE) 3.75 1.5 3 8.25 $ 1,196.25
LADIES "WARP" HOCKEY (DOBSON) 3 3.75 1.5 3 3 1.5 15.75 $ 2,598.75
LADIES "WARP" HOCKEY (BUBBLE) 3 4.5 1.5 4.5 13.5 $ 7,957.50
TWIN PEAKS (DOBSON) 1.5 1.5 $ 247.50
TWIN PEAKS (BUBBLE) 3 3 6 6 6 24 $ 3,480.00
2002 2002 2002 2002 2003 2003 2003 2003 TOTAL REVENUE:
SEPT OCT NOV" DEC JAN FEB MARCH APRIL
YOUTH HOCKEY AND FIG URE SKATING
VAIL JUNIOR HOCKEY (DOBSON) 54.5 103 85.25 74.25 317 $ 45,965.00
VAIL JUNIOR HOCKEY (BUBBLE) 61.75 59 28 148.75 $ 19,337.50
SKATING CLUB OF VAIL (DOBSON) 21.5 30 18.75 21.75 29 29 29 29 208 $ 30,160.00
WECMRD (BUBBLE) 16.75 40.75 3 60.5 $ 7,865.00
MEN'S HOCKEY
GARY DEFINA (DOBSON) 5 6.25 6.25 6.25 23.75 $ 4,037.50
GARY DEFINA (BUBBLE) 5 6.25 6.25 6.25 23.75 $ 3,681.25
PETER KYLE (DOBSON) 6 7.5 6 4.5 6 6 6 6 48 $ 8,160.00
CAMERON (DOBSON) 7.5 5.5 6 19 $ 3,230.00
CAMERON (BUBBLE) 4.5 6 7.5 6 7.5 31.5 $ 4,882.50
ALPINE ENGINEERING (DOBSON) 3 6 6 15 $ 2,550.00
ALPINE ENGINEERING (BUBBLE) 6 6 7.5 6 7.5 33 $ 5,115.00
CREAKERS (DOBSON) 5 6 6 7.5 6 30.5 $ 5,185.00
SKI PATROL (DOBSON) 6.5 4 4 4 3 3 3 3 30.5 $ 5,185.00
ROCKY MOUNTAIN HOCKEY (DOBSON) 3 9 3 6 12 9 6 48 $ 8,160.00
DIES HOCKEY
BREAKAWAYS (DOBSON) 6 5 6 6 6 6 35 $ 5,950.00
BREAKAWAYS (BUBBLE) 3 3 3 3 12 $ 1,860.00
LADIES "WARP" HOCKEY (DOBSON) 5.5 4 4 4 4 4 25.5 $ 4,335.00
LADIES "WARP" HOCKEY (BUBBLE) 3 3 3 18 27 $ 4,185.00
TWIN PEAKS (DOBSON) 4 2.5 1.5 4 12 $ 2,040.00
TWIN PEAKS (BUBBLE) 3 9 4.5 4.5 21 $ 3,255.00
DOBSON ARENA VAIL ICE DOME
FEE SCHEDULE FEE SCHEDULE
2000n001 2000n001
VAIL JUNIOR HOCKEY $110 PER HOUR VAIL JUNIOR HOCKEY $100 PER HOUR
SKATING CLUB OF VAIL $110.00 SKATING CLUB OF VAIL $100.00
MEN'SMDIES HOCKEY $135 MEN'SMDIES HOCKEY $100
2oolnooz zoolnooz
VAIL JUNIOR HOCKEY $140 VAIL JUNIOR HOCKEY $120
SKATING CLUB OF VAIL $140 SKATING CLUB OF VAIL $120
MEN'SMDIES HOCKEY $185 MEN'S/IADIES HOCKEY $145
2002n003 2002n003
VAIL JUNIOR HOCKEY $145 VAIL JUNIOR HOCKEY $130
SKATING CLUB OF VAIL $145 SKATING CLUB OF VAIL $130
MEN'SMDIES HOCKEY $170 MEN'SMDIES HOCKEY $155
MONDAY- 100312004 TUESDAY-200312004 WED-200311004 THUR DAY- 200312004 FRIDAY- 200312004 SATURDAY-200312004 SUNDAY- 2003!2004
5:30 Ski Patrol 5:30 ~ 5:30 Bantam A!B 5:30 Gid's U14 5:30 Vail Hockey 6:00 Vail Hockey 6:OD Vail Hockey
6:30 ZAM 6:45 ( 6:45 ZAM 7:00 ZAM 6:30 ZAM 7:00 ZAM 7:00
6:45.7:30 Midget 7:15.7:30 Skating Club 7:00.7:15 Skatng Club 7:15.7:30 Skating Club 7:15-7:30 7:15-7:30 Vail Hockey 7:15.7:30 ~
7:30.8:00 7:30-8:00 7:30.8;00 7:30-8:00 7:30.8:00 7:30-8:00 7:30-8:00
8:00.8:15 ~ 6:00-8:15 ( 8:00.8:15 ( 8:00-8:15 ( 8:00-8:15 ( 8:00.6:15 ( 8:00.8:15 (
8:15.8:30 ZAM 8:15.8:30 { 8:15.8:30 ( 6:15.8:30 ( 8:15.8:30 6:15.8:30 ZAM 8:15-8:30 {
8:30.8:45 ( 8:30.8:45 8:30.8:45 ( 8:30.8;45 ( 8:30.8:45 8:30-8:45 Skating Club 8:30-8:45 ~
8:45.9:00 8:45.9:00 8:45.9:00 8:45.9:00 8:45.9:00 8:45.9:00 8:45.9:00
9:00.9:15 Ice Maintenance 9:00.9:15 { 9:00.9:15 ( 9:00-9:15 j 9:00.9:15 9:OD-9:15 ( 9:00.9:15 ZAM
9:15.9:30 ( 9:15.9:30 ( 9:15.9:30 ( 9:15.9:30 ( 9:15.9:30 9:15-9:30 ( 9:15.9:30 Adult Hockey
9:30.9:45 ( 9:30.9:45 ( 9:30.9:45 { 9:30.9;45 ( 9:30-9:45 9:30-9:45 ( 9:30.9:45 (
9:45.10:00 9:45-10:00 9:45.10:00 9:45-10:00 9:45.10:00 9:45-10:00 9:45.10:00
10:00.10:15 ( 10:00-10:15 ZAM 10:00.10:15 2AM 10:00-10:15 M 10:00-10:15 ~ 10:00.10:15 ZAM 10:00.10:15 (
10:15-10:30 ( 10:15.10:30 10:15.10:30 Ice Maintenance 10:15.10:30 ( 10:15-10:30 I ce Maintenance 10:15.10:30 Mini Mite Game 10;1510:30 ~
10:30.10:45 ( 10:30-10:45 ~ 10:30.10:45 { 10:30-10:45 10:30.10;45 ( 10:30.10:45 ( 10:30-10:45 ~
10:45-11:00 10:45-11:00 10:45.11:00 10:45.11:00 10:45-11:00 10:45.11:00 10:45.11:00 ZAM
11:00.11:15 ( 11:00-11:15 ( 11:00-11:15 ( 11:00-11:15 ( 11:00-11:15 ~ 11:00-11:15 I 11:00.11:15 Midget Game
11:15.11:30 ( 11:15.11:30 11:15.11:30 { 11:15-11:30 ~ 11:15-11:30 ( 11:15.11:30 ZAM 11:15.11:30 {
11:30-11:45 { 11:30-11:45 11:30.11:45 ( 11:30-11:45 ( 11:30-11:45 ( 11:30-11:45 Mite Game 11:30.11;45 (
11:45-12:00 11:45-12:00 11:4512:00 ZAM 11:45.12:00 11:45.12:00 11;45.12:00 11:45-12:00
12:00-12:15 Public Skating 12:00-12:15 Orop-In Hockey 12:00.12:15 Public Skating 12:00-12:15 Drnp-In Hockey 12:00-12;15 ublic Skating 12:00.12:15 ( 12:00.12:15 (
12:15.12:30 ( 12:15.12:30 { 12:15.12:30 ( 12:15.12:30 ( 12:15.12:30 ( 12:15.12:30 { 12:15.12:30 { '
12:30-12:45 ( 12:30-12:45 12:30.12:45 ( 12:30-12:45 ( 12:30-12:45 ~ 12:30-12:45 ZAM 12:30.12:45 ZAM .
~
12:45.1:00 12:45.1:00 12:45.1:00 12:45.1:00 12:45.1:00 12:45.1:00 S uirt Game 12:45-1:00 Gids U12 Game
1:00.1:15 { 1:00.1:15 1:00-1:15 ( 1:00-1:15 ( 1:00-1:15 ( 1:00.1:15 ~ 1:00-1:15 {
1:15-1:30 ( 1:15-1:30 ~ 1:15.1:30 II 1:15.1:30 ( 1:15.1:30 ( 1:15-1;30 ( 1:15.1:30 (
1;30.1:30 ZAM 1:30.1:30 ZAM 1:30-1:30 TAM 1:30-1:30 ZAM 1:30.1:30 ZAM 1:30-1:30 ( 1:30.1:30 ~
1:45.2:00 1:45-2:00 1:45.2.00 1:45.2:00 1:45.2:00 1:45-2:00 ZAM 1:452:00 ZAM
2:00.2:15 { 2:00.2:15. { 2:00.2:15 ( 2:OD-2:15 ~ 2:OD-2:15 ( 2:00-2:15 Peewee Game 2:OD-2:15 Vail Hockey Game
2:1x2:30 ( 2:15-2:30 ( 2:15.2:30 ( 2:15-2:30 ~ 2:15.2:30 ( 2:15-2:30 ( 2:15.2:30 ~
2:30.2:45 { 2:30-2:45 { 2:30.2:45 ( 2:30-2:45 ~ 2:30-2:45 ( 2:30-2:45 ( 2:30-2:45 ~
2:45.3:00 2:45.3:00 2:45.3:00 2:45.3:00 2:45.3:00 2:45-3:00 2:45.3:00
3:00.3:15 { 3:00-3:15 High SchoollMidget 3:00.3:15 ( 3:00.3:15 Hic;h SchoollMidget 3:00-3:15 High SchoollMidget 3:00.3:15 ~ 3:00-3:15 (
3:15.3:30 ( 3:15.3:30 ( 3:15.3:30 3:15-3:30 ~ 3:15.3:30 ( 3:15-3;30 ZAM 3:15-3:30 ZAM
3:30-3:45 Skating Club 3:30-3:45 ( 3:30.3:45 ~
eam-to-Skate 3:30.3:45 { 3:30-3:45 { 3:30-3:45 High School 3:30-3:45 Vail Hockey Game
3:45.4:40 3:45.4:00 3:454:00 3:45-4:00 3:45-0:00 3:45.4;00 Hocke 3:45-4:00
4:00-4a5 ~ 4:00.4:15 ~ 4:00.4:15 ( 4:00.4:15 ( 4:00-4:15 ( 4:00-4:15 ( 4:00-4:15 ~
4:15.4:30 ( 4:15.4:30 { 4:154:30 Leam-to-Skate 4:15-4:30 ( 4:15.4:30 ( 4:15.4:30 ( 4:15.4:30 (
4:30.4;45 ~ 4:30-0:45 { 4:30.4:45 ( 4:30-4:45 ~ 4:30-4:45 { 4:30.4:45 ( 4:30-4:45 (
4:45-5;00 4:45-5:00 ZAM 4:45.5:00 4:45.5:00 ZAid 4:45-5:00 ZAM 4:45.5:00 4:45-5:00 ZAM
5:00.5:15 MiteslMini Mites 5:00-5:15 Squirtsl6ids U14 5:00.5:15 Skating Club 5:00-5:15 Mini Mites/Mites 5:00-5:15 kaGng Club 5:00-5:15 ( 5:00.5:15 Vail Hockey Game
5:15:30 ( 5:15-5:30 ~ 5:15-5•.30 { 5:15.5:30 { 5:15.5:30 { 5:15-5:30 { 5:15.5:30 ~
5:30-5;45 ~ 5:30-5:45 5:30:45 ( 5:30-5:45 ( 5:30-5:45 ~ 5:30-5:45 ZAM 5:30-5:45 ~
5:45.6:00 5:45.6:00 5:45.6:00 5:45.6:00 5:45.6:00 5:45-6:00 Bantam Game 5:45.6:00
6:00-6;15 ZAM 6:00-6:15 ( 6:00.6:15 { 6:00.6:15 { 6:00-6:15 { 6:00.6:15 ~ 6:00-6:15 ~
6:156:30 Gids U12 6:15.6:30 ZAM 6:15.6:30 ( 6:15-6:30 ZAM 6:15-6:30 II 6:15.6:30 ~ 6:15-6:30 ZAM
6:30.6:45 { 6:30.6:45 Peewee A 6:30.6;45 ZAM 6:30-6:45 Squirts 6:30-6:45 TAM 6:30.6:45 ( 6:30-6:45 Breakaways
6:45.7:00 6:45.7:00 6:45.7:00 Peewee B 6:45.7:00 6:45.7:00 Vail Hocke Game 6:45-7:00 6:45-7:00 Ladies Hocke
71)0.7:15 I 7:00-7;15 ~ 7:00-7:15 ( 7:00-7:15 ( 7:00.7:15 ( 7:00-7:15 ZAM 7:00.7:15 (
:7:15.7:30 M 7:15-7:30 ( 7:15.7:30 { 7:15-7:30 { 7:15.7:30 ( 7:15-7:30 Gids U19 Game 7:15.7:30 ~
7:30.7:45 Peewee Alb 7:30.7:45 7:30.7:45 ( 1:30-7:45 ( 7:30.7:45 ( 7:30.7:45 ( 7:30.7:45 (
7:45.8:00 7:45.6:00 ~ 7:45$:00 7:45-8:00 ZAM 7:45.8:00 7:45.8:00 7:45.8:00
8:00-8:75 ~ 8:00-8:15 Gids U19 6:00-6:15 ZAM 8:00-8:15 Bantam B 8:00-8:15 ZAM 6:00-8:15 ( 6:00-8:15 ZAM
8:15-8:30 ( 8:15-8:30 8:15.8;30 Midget 8:15-6:30 ~ 8:15-8:30 Aduli HodceylHigh 8:15.8:30 ( 8:15-8:30 Ladies Hockey
8:30-8:45 ZAM 8:30.8:45 6:30-8:45 { 8:30-8:45 ~ 8:30-8:45 School Hockey 8:30-8:45 ZAM 8:30-8:45 (
8:45.9:00 Cameron Hocke 6:45-9:00 6:459:00 8:459:00 8:45.9:00 Game 8:45-9:00 Gids U14 Game 8:45-9:00
9:00-9:15 ( 9:00-9:15 Bantam A 9:00-9:15 ( 9:00-9:15 ~ 9:00-9:15 ~ 9:00-9:15 ~ 9:00-9:15 ~
9:159:30 ( 9:159:30 9:15.9:30 ( 9:159:30 Girls U19 9:15.9:34 { 9:159:30 ( 9:15-9:30 {
9:30-9:45 ~ 9:30.9:45 9:30-9:45 ZAM 9:30-9:45 ( 9:30.9:45 9:30-9:45 ( 9:30-9:45 ~
9:4510:00 9:4510:00 9:45.10:00 Peter K e Hocke 9:45-10:00 9:4510:00 9:4510:00 ZAM 9:45-10:00 ZAM
10:00.10:15 I 10:00.10:15 ( 10:00.10:15 { 10:00-111:15 ( 10:00-10:15 ( 10:00-10:15 Heiko Mues 10:00.10:15 Aduli Hockey
10:1510:30 TAM 10:15.10:30 ZAM 10:1510:30 ~ 10:1510:30 ZAM 10:15-10:30 lAM 10:15-10:30 Hockey? 10:1510:30 (
10:30-10:45 Creakers Hockey 10:30.10:45 Tom Mullen Hockey 10:30.10:45 ( 70:30-10:45 Benno Hockey 10:30-10:45 Twin Peaks 10:30-10:45 ( 10:30-10:45 (
10:4511`.00 10:45.11:00 10:4511:00 10:4511:00 10:45.11:00 Hocke , 10:4511:00 10:45-11:00
11:00-11:15 11:00.11:15 11:00.11:15 ( 11:00-11:15 ( 11:00-11:15 ( 11:00-11:15 { 11:00-11:15 (
11:1511:30 ' 11:15-11:30 11:1511:30 ZAM 11:1511:30 ( 11:15.11:30 ( 11:15-11:30 ~ 11:15-11:30 {
11:30-11:45 I 11:30.11:45 11:30.11:45 ( 11:30-11:45 ( 11:30-11:45 ( 11,30-11:45 ZAM 11:30-11:45 ZAM
11:4512:00 TAM 11:4512:00 11:4512:00 11:4512:00 ZAM 11:4512:00 ZAM 11:4512:00 11:45-12:00
~oG~„ -,,,a,~'~~ ~~ifo ~~vuct. !O hoc ~~rt~.rk ~~ fr~c . /Gl~~'! l ~r'~k 1
MEMORANDUM
To: Town Council
From: Judy Camp
Date: September 11, 2003
Subject: Budget Discussion
I am attaching the following information for the budget discussion on Tuesday:
• Budget Calendar
• Contributions Request Spreadsheet
• VVCTB Information Center Cost Savings Memo
• 2004 Budget Proposal for First Reading
Contributions
During the September 5`h Council meeting, we presented a contributions spreadsheet that
recommended a $60,000 reduction for reduced staffing at the visitor information centers. The
VVCTB has brought to our attention that the option preferred by Council in your June 17"'
meeting was reduced hours for both visitor centers during the shoulder season for savings of
$33,000. The attached contributions spreadsheet and the 2004 Budget Proposal for First Reading
reflect the corrected amount of $ l 66,500 for the visitor information center contract. A memo
from VVCTB providing more detail is also attached.
2004 Budget Proposal for First Reading
This document supports the 2004 budget appropriations included in Ordinance # 24 of 2003. The
following changes have been made to the documents:
- 2003/2003 Parking Plan including Ford Park and West Day Lot -increased revenue
of $400,000 and increased expenditures of $293,000.
- Contributions -correction made to VVCTB information centers as discussed above.
- Capital Projects Funds - 5 year projection updated to include Village Streetscape in
outer years.
- 2002 actual information updated to show audited numbers; previous information was
presented before audit was complete.
- Conference Center Fund and Debt Services Fund are included.
2003 Su lemental A ro riation
This appropriation includes the following major items:
- Sale of Berry Creek employee housing units to Eagle County for $1,000,000 and
reinvestment of funds in the Timber Ridge project.
- CDOT funding for remediation projects related to the Bighorn Creek flooding.
- CDOT funding and incremental expenses relating to the I-70 sinkhole incident
recover.
- Donovan Pavilion operations
- Ford Park Summer Parking
- 2003/2004 Parking Plan including West Day Lot and Ford Park.
- East Vail Repeater -cost of electricity to the site not originally identified, will be
funded by reductions in various line items in the Dispatch Services Fund.
-1-
Version 6
Changes Highlighted
Town of Vail
Proposed 2004 Budget Timetable
Contributions
Council criteria discussion 05/20/03 Complete
Deadline for return of packets 07/31/03 Complete
Commission on Special Events presentation to Council 07/01/03 Complete
Council evaluation of requests and direction for 2004 budget 09/02/03 Complete
Budget Guidelines
Council decision on VCBA & WCTB funding 06/03/03 Complete
Council discussion of budget philosophy and timetable 06/17/03 Complete
Guidelines distributed to department heads 06/23/03 Complete
VRI presentation to Council on lift tax revenue 07/01/03 Complete
Presentation of 2002 audit report to Council 08/05/03 Complete
Council decision on streetscape plan 08/05/03 Complete
2003/2004 parking program recommendation 09/02/03 Corr~plete
Budget Preparation
Capital budget request for county funds submitted 06/13/03 Complete
Staff prepares departmental budgets 06/23/03 to 07/18/03
Council discussion of major revenue items 07/01/03 Complete
Council decision on major revenue items 07/15/03 Complete
Council review of first draft of 5-year capital projection 07/15/03 Complete
Council review of first draft of 5-year RETT projection 07/15/03 Complete
Council discussion of major revenue items - constuction fees 08/05/03 Complete
Council review of second draft of 5-year capital projection 08/05/03 Complete
Council review of second draft of 5-year RETT .projection 08/05!03 Complete
Town Manager reviews departmental budgets 07/24/03 to 07/29/03
Town Manager's budget complete 08/13/03 Complete
Council review of first draft proposal 08/19/03 Complete
Council review of second draft proposal 09/02/03 Complete
Budget Documentation and Reporting
First reading of 2004 budget ordinance 09!16103
First reading of 2003 Supplemental Number Two 09/16/03
Second reading of 2004 budget ordinance 10/07/03
Second reading of 2003 Supplemental Number Two 10/07/03
First reading of mil levy certification ordinance 11/18/03
Second reading of mil levy certification ordinance 12/02/03
Mil levy certification deadline to Eagle County 12/15/03
Budget book submission 12/31/03
F:1Users\FINANCE\BUDGETIbudget04\Calendar - 2 - 9/11103
ConfrYbntlon Request Spreadsheet
24
_. -
TOW1V OF VAIL FUNDING REQUEST
GENERAL FUND Co~ribntlons:
Z0p4 b7aa1 Cash
2004 ~~
2004 In-Kind
Value
ECONOMIC•
I Bravo! Colorado/New York Philharmonic 95
000
I Bravo! Colorado ,
21,375
The Heuga Center 0
S Vail Jazz FoundatioNHoward Stone
Jazz Goes to School, VJF Re .Big Band, Jazz Workshop
Major Headliner & Performances 6,650 1 Blue Pass g25
Vail Chamber& Business Association (VCBA} 200,000
I Vail Farmers' Market 5,000
Vail Valley Foundation
Gerald R. Ford Amphitheater (Hot Summer Nights)
V 20,000 Police presence 2,800
ail International Dance Festival 12,500
Winter Concert Series/Street Beat 16,571 Police & PW support 6,000
Birds of Prey (Dec. 03)
The Session (Snowboard Invitational-Jan. 16-18, 04)
American Ski Classic (Mar. 17-21, 04)
2009 World Al ine Championshi s 160,000
Vail Valley Chamber & Tourism Bureau/Frank Johnson 25,000
Events & Information Staff Parking 9 Blue Passes 7,425
Information Booths 166,500
PCT Rocky Mountain Classic at Vail 75,000
Vail SO (parking asses for ski asses & com. Hosts)
Commission on Special Events
TOTAL ECONOMIC
ENVIRONMENTAL:
565.000
1,368,59b 25 Blue Passes
]Blue Pass
0 20,625
g25
38.500
Eagle Valley Alliance for Sustainability
Sha ing The Future of the Eagle Valley 0
Post Office Rec cling 0
Energy Efficiency & Renewablelncentives 0
.TOTAL ENVIROIKIIRENTAL -._ -
EDUCATIONAL:
' - -
Children
s Garden of Learnin
Vail Rotary 0
TOTAL EDUCATIONAL -- -- --- - _ -
- -
a"
---
o
o
RECREATION - - -----
First Descents
Skating Club of Vail
Ski Club Vail
Family Leamin Center 9 days of ice
4 da s of ice 11,891
5,285
Battle Mountain High School Ski Team
King of the Mt. Volleyball
Snowshoe Shuffle-Sarah Ladd (A ril 10, 04)
VRD-Club vai12002/Marc Thomas
V RD-Ea le CO Youth Activities/Diane Johnson
VRD-Vail Famil Carnival/Diane Johnson
VVMC LuncheoNS le Show (Mar. 25,04)
TOTAL RECREATION 0 0 17,176
F:1UaeraIFINANCEIBUDGE71Gidgalpd~Con(pq
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20
22
DONOVAN PARK REQUESTS
TOV Annual Community Meetin 4-7pm (Jan.2, 04)
TOV Clean-up Day Gam-2pm (Ma 15, 04)
TOV Nei hborhood Picnic & Ice Cream loam-2 m(Au 19)
Election Gam-] m (Nov. 2.04)
' Gore Ran a Natural Science (nt.Jun.23,Ju1.14,Au .11.Sept.Y)
Skating Club of Vail (A ril 04)
VVCTB 2004 6 days in Nov.
TOTAL DONOVAN PARK REQiTES1'S
SUB TOTAL - CONTRIBUTIONS
ARRANGEMENTS and AGREEMENTS: p
1,368:596 0
- n
55.676
Vail Valley Comm. TV/Ch5 (38% of franchise fee) 57,000
Youth Recognition Award 7,000
Vail Valley Athlete Commission 4,750
Eagle Valley Child Care (added 11103) 30,000
SUB TOTAL -ARRANGEMENTS and AGREEMENTS 9d,7S0
GRAND TOTAL Geaeral Faad
Resl Estate Transfer Ta: Fand: 1,467,346 55,676
Eagle River Watershed/Caroline Bradford 100,000
River & Communi Pride Hwy Clean U
Vail Alpine Garden Foundation/Ry Southard
Operatin Su port 50,000
Debt Repa ment 25 000
Mar Faad
Vail Local Mazketing District
C Pro ecb Fond
Eagle C. Down Payment Assistance Comm-Christie B
TOTAL
Grand Totat 175,000
1,642,348 ---- 0
0 --- 0
- - 76
DONOVAN PARK REQUESTS FOR2003
Town of Vail Finance De t. (Sept. 30, 03)
Vail Symposium (4-8 m Sept 17, 03)
Colorado Mountain Colle e (Nov. 6, 03)
Vail Valle Exchange 6-8pm (Se t. 18, 03)
VVCTB 8-ipm Nov. 5.12.18.20 & 1-6 m Nov,6,10
TOTAL DONOVAN PARK 2003 REQUESTS
unrcc. 0 0 0
P=Peak times, NP=Non peak times, please refer to Donovan Pavilion Rate Sheet.
10. Cindy has given an ok on aft dates (WCTB 04 & #11 for April 04 no dates) except the 2 (20 & 22) who both want the same day of Nov. 6, 03.
F:\USera1FINANCEIBUDGETllwdget°41Con104
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w
VAI L VALLEY
Chamber &Tourism Bureau
Your Success Connection
To: Pam Brandmeyer, Judy Camp
From: Katie Barnes
Vail Valley Chamber & Tourism Bureau
Pam & Judy,
Here is the document that was presented to Town Council on June 17`~ (I think that was
the date). The Council unanimously voted on option 2. This would bring our contract
down to $166,500 from $199,500.
Please let me know if you have any questions,
-~
ahe Barnes `
Director of Visitor Services
Vail Valley Chamber & Tourism Bureau
970-479-1046 x101
Katie@visitvailvalley. com
100 East Meadow Drive • Suite 34 • Uail CO 81657
p 970-476-1000 • f 970-476-6008
www.visitvailvalley.com
-5-
i*s` . ~lititor . C''4
`~t4 ~;
~~
VAIL~VALLEY
Chamber &Tourism Bureau
Visitor Center Cost Saving Options
1. Close one of the 2 Visitor Centers: Cost savings would be the same if either
Lionshead or Vail Village were closed:
Savings: $68,000/year
2. Increase Efficiencies: Reduce hours of operation in both Visitor Centers during
shoulder seasons, Apri120 -Mid June, Mid September -Thanksgiving. Hours
during these periods would be loam - 3pm instead of gam - Spm.
Savings: $33,000/year
3. Keep both Visitor Centers open year-round but use volunteers for
supplemental staff during peak times: There would always be one paid staff in
each center. Volunteers would help out during February, March, June, July,
August, and December for a total of 1968 hours/year. 25 volunteers would work
20 4-hour shifts each year to facilitate this program in exchange for a parking pass
or ski pass*. Hours of operation during summer peak times would be reduced.
Currently the Visitor Centers are open 11 hours/day during the peak summer
months (8am - 7pm). This option would only allow us to be open 8 hours per
day, year round.
Savings: $46,500/year
Cost: 25 blue parking passes
*Assuming that VRI will trade parking passes for ski passes
Feedback from representatives who were present at last week's VBCA meeting:
- Cut hours in the off season and sustain both locations
- Keep both open - we are in a position of trying to increase business at every opportunity
and the Visitors Centers are our front lines to guests
- Guests rate the Visitors Centers with high marks for service, wouldn't want to see this
compromised
- Supplement paid staff with volunteers to cut costs and keep both locations open
- Ultimate goal should be one location that is more centrally located with better signage
and access. Right now we should keep both open.
- Need to cut costs without sacrificing guest service
~~^
TOWN OF VAIL
PROPOSED 2004 BUDGET
SEPTEMBER 16, 2003
First Reading
Town of Vail
Proposed 2004 Budget
Contents
2004 Budget Highlights 1
Summary of Revenue and Expenditures by Type 3
Summary of Net Revenue and Expenditures by Type 4
Major Revenue Analysis for 2004 Budget 5
Summary of Changes in Personnel 6
Summary of Revenue and Expenditures and Changes in Fund Balances 7
General Fund Revenue and Expenditures g
Contributions and Special Events g
Capital Projects Fund Revenue and Expenditures 10
Real Estate Transfer Tax Fund Revenue and Expenditures 12
Conference Center Fund Revenue and Expenditures 13
Marketing Fund Revenue and Expenditures 14
Debt Service Fund and Expenditures 14
Heavy Equipment Fund Revenue and Expenditures 15
Health Insurance Fund Revenue and Expenditures 15
Dispatch Services Fund Revenue and Expenditures 16
Summary of Revenue and Expenditures by Fund 1 ~
Summary of Net Revenue and Expenditures by Fund 1 g
Five Year Capital Projects Fund 19
Five Year Real Estate Transfer Tax Fund 21
Town of Vail
Proposed 2004 Budget
Contents
2004 Budget Highlights
This is a verbal summary of the key assumptions, changes, and results of the 2004 proposed
Budget.
Summary of Revenue and Expenditures by Type 3
This single-page schedule reports town-wide revenue and expenditures by category. A one
line adjustment is made for inter-fund charges and transfers to show net amounts.
Summary of Net Revenue and Expenditures by Type 4
This is a one-year schedule that eliminates inter-fund revenue and expenditures to show net
revenue and expenditures by type.
Major Revenue Analysis for 2004 Budget 5
This schedule compares percentage and dollar amount changes for 2001, 2002, 2003, and
2004 for the town's ten largest revenue sources.
Summary of Changes in Personnel 6
This report shows all changes in personnel from the 2003 budget to the 2004 proposed budget.
Summary of Revenue and Expenditures and Changes in Fund Balances 7
This report shows in summary what the town's projected fund balances are for all of the
Town's funds in 2003 and 2004. It also shows the changes in fund balance by fund.
General Fund Revenue and Expenditures
This schedule shows the major revenue and expenditures by category in the General Fund
for 2004 compared with 2003.
Contributions and Special Events
Final numbers for 2004 budget as seen in the General fund.
9
Capital Projects Fund Revenue and Expenditures 10
This schedule shows revenue by type and expenditures by project in the Capital Projects
Fund for 2003 and 2004.
Real Estate Transfer Tax Fund Revenue and Expenditures 12
See explanation for General fund above.
Conference Center Fund Revenue and Expenditures 13
See explanation for General Fund above.
Marketing Fund Revenue and Expenditures 14
See explanation for General Fund above.
Debt Services Fund and Expenditures 14
See explanation for General Fund above.
Heavy Equipment Fund Revenue and Expenditures 15
See explanation for General Fund above.
Health Insurance Fund Revenue and Expenditures 15
See explanation for General Fund above.
Dispatch Services Fund Revenue and Expenditures 16
See explanation for General Fund above.
Summary of Revenue and Expenditures by Fund 1 ~
This report shows the town's total revenue and expenditures budget by fund for 2002, 2003
original and amended, and 2004 proposed. A one-line adjustment is made for inter-fund
charges and transfers to arrive at total net revenue and expenditures.
Summary of Net Revenue and Expenditures by Fund 1 g
This is a one-year summary of revenue and expenditures by fund with inter-fund revenue
and expenditures eliminated to show net revenue and expenditures by fund.
Five Year Capital Projects Fund
Five Year Real Estate Transfer Tax Fund
19
21
Town of Vail
2004 Budget Highlights
Revenue
Net revenue of $36.4 million is $.7 million less than the 2003 amended budget. Sales tax
represents 45% of revenue excluding interfund items and is expected to show a slight
increase over 2003. Increases in lift tax revenue, parking revenue, franchise fees,
construction fees, and real estate transfer fees are more than offset by reductions in
property tax, road and bridge revenue, highway users' tax, federal and state grants,. and
sales of affordable housing.
The $183K reduction in property tax is due to the reduction of the assessment ratio
applied to market values to reach the assessed value of residential property. Per the
Gallagher Amendment, this ratio was reduced from 9.15% to 7.96% for taxes to be
collected in 2004.
The reduction in grant revenue is primarily because 2003 includes bus grants carried over
from prior years to be spent in 2003 whereas 2004 includes only new grants.
Expenditures
Net expenditures of $37.0 million are $4.6 million less than the amended 2003 budget,
which included $5.9 million use of fund balance to complete capital projects including
bus replacements, completion of Donovan Park and Pavilion, and beginning of
streetscape design and implementation.
General fund expenditures reductions due to staffing changes, renegotiation of liability
insurance contracts, and various operating expenditures were offset by increased costs of
the Donovan Pavilion and parking at Ford Park.
Contributions increased by $215K including $160,000 for the 2009 Word Alpine
Championships and $75,000 for the PCT Rocky Mountain Classic at Vail.
Staffing
The 2004 budget includes funding for 6.0 fewer full-time equivalent (FTE) positions in
all funds than the original 2003 budget, including a net reduction of 4.0 approved
positions two frozen positions. Seasonal positions have been added for snow removal for
Donovan Pavilion, the West Day Lot, and Ford Park and hosts for outlying parking lots.
Salary and Benefits
The 2004 Budget includes a 3.25% merit increase for full-time employees, which will be
implemented upon meeting revenue estimates. Benefits rates, i.e., benefit costs as a
-1-
percentage of salaries, are essentially unchanged from 2003 at 36.6% overall (39.3% for
regular, full-time employees and 12.5% for part-time and seasonal employees.)
Fund Balances
Projected fund balances for all funds at 12/31/04 are $21.2 million vs. $21.8 million
projected for the year ending 2003. The Capital Projects Fund, RETT Fund, and Heavy
Equipment Fund all reflect reductions in fund balances used for capital expenditures.
Capital Projects Fund
The main source of funding for the Capital Projects Fund is sales tax of $5.9 million
representing 40% of the Town of Vail sales tax.
Major project expenditures include $1.3 million bus replacements, $1.9 for Village
streetscape, $1.6 million capital maintenance, and $2.3 million debt service.
ItETT Fund
Real Estate Transfer Tax revenue is budgeted at $2.75 million, an increase of $250,000
over 2003. Other revenues add $.2 million for a total of $2.9 million. Expenditures of
$4.3 million will reduce fund balance by $1.3 million to $2.8 million. Major
expenditures include $1.4 million annual maintenance, and $1.75 million for Village
streetscape.
-2-
Town of Vail
Summary of Revenue and Expenditures by Type
2004 Proposed Budget
Annual Revenues by Type;
Local Taxes:
Sales Tax
Public Accomodations Tax
Property and Ownership
Ski Lift Tax
Real Estate Transfer Tax
Franchise Fees & Penalties on Taxes
Licenses & Permits
Intergovernmental Revenue
Transportation Centers
Charges for Services and ISF Charges
Fines & Forfeitures
Earnings on Investments
Miscellaneous and Operating Transfers
2003
Ammended 2004 Proposed
16,230,000 38% 16,380,800 38%
1,580,000 4% 1,605,000 4%
2,835,511 7% 2,646,855 6%
2,188,920 5% 2,420,500 6%
2,500,000 6% 2,750,000 6%
626,500 1% 643,500 1%
1,197,000 3% 1,312,320 3%
3,847,374 9% 3,008,623 7%
2,315,000 5% 2,973,500 7%
4,345,009 10% 3,706,970 g%
197,000 0% 189,250 0%
255,100 1 % 215,400 0%
4,787,654 11 % 5,232,868 12%
Less Interfund Charges and Transfers
Annual Expenditures by Type;
Municipal Services:
Town Officials
Administrative Services & Risk Management
Community Development & Housing
Police
Fire
Public Works & Streets
Parks & AIPP
Transportation & Parking
Facility & Fleet Maintenance
Library
Contributions, Marketing and Special Events
Health Insurance
Total Municipal Services
Capital Improvement Programs:
Capital Projects Fund
Real Estate Transfer Tax Fund Projects
Conference Center
Total Capital Improvement Programs
Debt Service
Less Interfund Charges and Transfers
(5,814,366) (6,668,642)
1,136,071 1,012,176
2,358,339 2,776,098
1,336,599 1,433,348
5,326,042 5,544,065
1,620,054 1,675,459
2,259,313 2,449,305
935,965 985,418
3,493,499 3,379,464
4,247,262 4, 781,561
791,826 702,941
1,566,552 1,467,346
1,750,078 1,811,000
26,821,600 57% 28,018,181 64%
14,479,436 9,751,897
3,821,544 3,398,983
200,000
18,300,980 39% 13,350,880 31%
2,328,929 5% 2,296,599 5%
(5,814,366) (6,668,642)
-3-
Town of Vall
Summary of Net Revenue and Expendl~res by Type
2004 Proposed Budget
Annual Revenues by Type:
Local Taxes:
Safes Tax
Public Accomodations Tax
Property and Ownership
Ski Lift Tax
Real Estate Transfer Tax
Franchise Fees & Penalties on Taxes
Licenses & Permits ,
Intergovernmental Revenue
Transportation Centers
Charges for Services and Internal Services Fund
Fines & Forfeitures
Earnings on Investments
Miscellaneous and Operating Transfers
TOTAL
Annual E~endltfun~s by Type:
Municipal Services:
Town Officials
Administrative Services & Risk Management
Community Development & Housing
Police
Fire
Public Works & Streets
Parks & AIPP
Transportation & Parking
Facility & Fleet Maintenance
Library
Contributions, Marketing and Special Events
Health Insurance
Total Municipal Services
Capital Improvement Programs:
Capital Projects Fund
Real Estate Transfer Tax Fund Projects
Conference Center
Total Capital Improvement Programs
Debt Service
Gross Revenue Interfund Net Revenue
and Revenue and and
Expenditures Expenditures Expenditures
16,380,800 16,380,800 45%
1,605,000 1,605,000 4%
2,646,855 2,646,855 7%
2,420,500 2,420,500 7%
2,750,000 2,750,000 g%
643,500 643,500 2%
1,312,320 1,312,320 4%
3,008,623 3,008,623 8%
2,973,500 2,973,500 g%
3,706,970 (2,734,745) 972,225 3%
189,250 189,250 1
215,400 215,400 1 %
5,232,868 (3,933,897) 1,298,971 4%
ao (b,bGt5,64Z) 36,416,944 100%
1,012,176 1,012,176 3%
2,776,098 (178,800) 2,597,298 7%
1,433,348 1,433,348 4%
5,544,065 (494,650) 5,049,415 14%
1,675,459 1,675,459 5%
2,449,305 2,449,305 7%
985,418 985,418 3%
3,379,464 3,379,464 g%
4,781,561 (1,923,795) 2,857,766 g%
702,941 702,941 2%
1,467,346 1,467,346 4%
_ 1,811,000 (1 596 000) 215 000 1%
28,018,181 (4,193 245) 23 824 936 64%
9,751,897 (2,337,897) 7,414,000 20%
3,398,983 (137,500) 3,261,483 g%
200,000 200,000 1 °lo
_ 13,350,880 (2 475 397) 10 875 483 29%
z,1a6,599 - 2,296,599 6%
(b,bCitS,64Z) 36,997,018 100%~
-4-
MAJOR REVENUE ANALYSIS
2008 2005
1999 2000 2001 2002 Original Amended 2004
Actual Actual Actual Actual Budget Budget Proposed
Sales Tax 15,111,367 15,368,598 15,734,387 15,264,581 14,580,000 16,230,000 16
380
800
1.8% 1.7% 2.4% -3.0% -4.5% 6.3% ,
,
12.4%
Public Accommodations Tax 1,580,000 1,605,000
County Sales Tax 459,664 517,260 511,870 491,952 475,000 475,000 479
750
-4.9% 12.5% -1.0% -3.9% -3.4% -3.4% ,
1.0%
Property Tax Revenue 2,002,660 2,082,770 2,420,327 2,630,105 2,661,011 2,661,011 2,478,056
3.8% 4.0% 16.2%
8.7%
1.2%
1.2%
-6.9%
LHtTaxRevenue 1,710,061 1,961,723 2,145,587 2,344,921 2,188,920 2,188,920 2
420
500
-16.3% 14.7% 9.4% 9.3% -6.7% -6.7% ,
,
3.0%
Road 8r Bridge RevenW 423,671 466,024 477,279 492,166 485,255 485,255 464
000
0
- .3 /0
10.0%
2.4%
3.1%
-1.4%
-1.4% ,
-4.4%
Highway Users Tax 221,471 225,509 219,674 217,835 209,861 209,861 199
125
3.6% 1.8% -2.6% -0.8%
-3.7%
-3.7% ,
-5.1
Parking Revenue 1,513,610 1,980,421 2,313,445 2,548,806 2,300,000 2,300,000 2
950
000
-6.8% 30.8% 16.8% 10.2% -9.8% -9.8% ,
,
15.7°io
Franchise Fees 564,419 576,904 628,427 580,372 602,500 602,500 614
500
2.9% 2.2% 8.9% -7.6% 3.8% 3.8% ,
2.0%
Construction Fees 516,999 606,671 789,170 854,377 786,500 786,500 904
445
(0.3) 17.3% 30.1 % 8.3% -7.9% -7.9% ,
15.0%
R~T~ 2,771,634 3,518,178 3,029,526 2,943,338 2,500,000 2,500,000 2,750
000
26.9% -13.9% -2.8% -15.1% -15.1% ,
10.0%
AIIOtherRevenue 10,293,881 7,474,985 7,081,393 6,555,874 5,719,483 7,071,655 5,170
768
-27.4% -5.3% -7.4% -12.8% 7.9"~, ,
-26.9%
Total Revenue 35,589,437 34,779,043 35,351,085 34,924,327 32,508,530 37 030 702 36 416 944
L a /0 1.6% -1.2% -6.9% 6.2% -1.8%
2004 FirstReading
-5-
Version 4
Changes Hlghltghted
Comments
2003 Amended and 2004 include
Gon€erence Center
Conference Center
Same increase as sales tax; same
historical relationship to sales tax
Reduction in assessment ratio
applied to market values
per 8/26/03 accessor report
5-year trend
Reduction in assessment ratio
applied to market values
Trend is down; based on miles
of highway; per CML notice 8/13/03
2004 includes 2003!2004 parking
plan
Inflationary increase; based on utility
utility company revenues
Increased construction permit and
plan check fees
Lowest of 5-year actual
2004 based on individual reviews of
line items
9/11!03
Version 1
Town of Vai12004 Budget Proposal
Summary of Changes in Personnel
From 2003 Original Budget to 2004 Budget Proposal
Full Time Regular Positions FTE's* Comments
Town Clerk Assistant (0.40)
Deputy Court Clerk (0.60)
Accounting Technician 0.40 Conference Center
GIS Specialist
Detective -Drug Task Force 1.00 Funded from savings in other positions & departments
Fire Department Secretary 0.50 Grant funded; will terminate if funding not renewed
Bus Driver (0.20) Responsibilities shifted to Finance
(1.00)
Library Director (1.00)
Library Staff (1.37) Shifted some positions to part-time
Subtotal Full-Time Regular Positions (2.67)
Seasonal and Part tlme Positlons
Housing Assistant (0.48)
Police Computer Tech (0.48)
Heavy Equipment Operator -Summer (0.10) Shortened Season
Parking Attendants 0.38 Reductions offset by addition of four hosts for Ford Park
Bus Drivers (0.96) Utility Shift and Donovan Park Shuttle
Parking Clerk (0.46) Responsibilities shifted to Public Works Admin
Heavy Equipment Operator 0.50 Snow removal -Donovan and W. Day
Library 1.37 Shifted from full-time regular positions
Landscapers (1.87) Fewer landscapers and shortened season
Subtotal Seasonal and Part-Time (2.10)
Subtotal Changes in Operating Personnel (4.77)
Capital Projects 0.75 Document Imaging Specialist (contract)
Total Changes Including Capital Projects (4.02)
Note: An additional two positions in the Police Department have been frozen and are not budgeted for 2004
" Full-Time Equivalents
F:\UsersIFINANCEI6UDGE7lbudget0410rdinance\2004 FirstReading - 6 -
9/11/03
TOWN OF VAIL
2004 PROPOSED BUDGET
SUMMARY OF REVENUE AND EXPENDITURES AND CHANGES IN FUND BALANCE
2003 Amended Badeet ___ _ _
~ Farad 1~peA~md
General Farad
SocdeIl Rpvenne nda•
Capital Projects Fund
Real Estate Transfer Tax Fund
Conference Center Fund
Vail Marketing Fund
Debt Service Farad
TIItel'II 1 Cenrinn L1.~~
Heavy Equipment Fund
Health Insurance Fund
Dispatch Services Fund
wag
Fond
Babmce
Revenge
Ezpenditares Revenue
Over([Jnder)
E
zpenditares Ending
Farad
Balance
everage
z
di Revenge
Over([Tnder) Ending
Fund
pen
turea E:penditaree Balance
8,784,047 20,451,277 20,488,687 (37,410) 8,746,637 21,472,757 21,269,616 203,]41 8,949,778
8,942,580 9,071,811 13,939,887 (4,868,076) 4,074,504 7 365,520 9,751,897
(2,386,377)
1,688,127
5,084,313 2,767,586 3,768,415 (1,000,829) 4,083,484 2,942,579 4,256,804
(1,314,225)
2,769,259
- 3,230,000 50,000 3,180,000 3,180,000 3,260,000 368,300 2,891,700 6,071,700
32,166 318,000 323,900 (5,900) 26,266 316,000 315,800
200
26,466
131,948 1,878,449 1,878,449 131,948 2,337,897 2,296,599 41,298 173,246
287,132 1,954,202 1,810,186 144,016 431,148 2,012,495 2,085,013 (72,518) 358,630
757,075 1,743,985 1,743,985 757,075 1,811,000 1,811,000
757,075
266,212 1,489,758 1,436,195 53,563 319,775 1,567,338 1,510,631 56,707 376,482
,763
-7-
Version 2
TOWN OF VAIL 2004 BUDGET PROPOSAL Changes are Hlghlightisd
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERAL FUND
2003 2004
2002 2003 Amended Proposed
Actual Budget Budget Budget
Revenue
Local Taxes:
Sales Tax
Property and Ownership
Ski Lift Tax
Franchise Fees, Penalties, and Other Taxes
Licenses & Permits
Intergovernmental Revenue
Transportation Centers
Charges for Services
Fines & Forfeitures
Earnings on Investments
Rental Revenue
Miscellaneous
Total Revenue
Expenditures
Salaries
Overtime
Benefits
Subtotal Compensation and Benefits
Contributions and Special Events
All Other Operating Expenses
Heavy Equipment Operating Charges
Heavy Equipment Replacement Charges
Dispatch Services
Total Expenditures
Revenue Over (Under) Expenditures
Beginning Fund Balance
Ending Fund Balance
2004 FirstReading
$ 10,337,852 $ 8,814,575 8,814,575 8,835,480
2,799,910 2,835,511 2,835,511 2,646,855
2,344,921 2,188,920 2,188,920 2,420,500
617,687 626,500 626,500 643,500
932,773 864,000 864,000 986,320
1,349, 364 1,348, 566 1,416,066 1,316,775
2,548,805 2,315,000 2,315,000 2,973,500
613,649 355,771 355,771 607,485
226, 543 197, 000 197, 000 189, 250
165, 088 106, 000 106, 000 109, 000
507, 211 550, 041 550, 041 707,142
280,277 181,893 181,893 36,950
22,724,080 20,383,777 20,451,277 21,472,757
8,765,606 9,108,297 9,090,970 9,399,864
646,519 467,886 467,886 444,047
3,125,628 3,336,662 3,289,861 3,400,576
12,537, 753 12,912,845 12,848,717 13, 244, 487
1,218,402 1,128,246 1,128,246 1,167, 346
4,386,781 4,183,961 4,254,066 4,5<5,345
1,270, 349 1,428,466 1,419,466 1,463,158
351,620 387,661 ~ 387,661 405,467
464,514 450,531 450,531 463,813
20,229,419 20,491,710 20,488,687 21,269,616
[,4y4,Eifi1 (107,933) (37,410) 203,141
6,289,386 6,884,326 8,784,047 8,746,637
$ 8,784,047 $ 6,776,393 $ 8,746,637 $ 8,949,778
$ - 9/11/03
Version 2
Changes Highlighted
Town of Vail Contribu~ons
Vail Chamber and Business Association (VCBA)
Operations
Vail Valley Chamber & Tourism Board (WCTB)
Merged chamber operations
Information Services
PCT Rocky Mountain Classic at Vail
Balance of 2002 Seed Money Transferred Back
Subtotal WCTB
Commission on Special Events
2003 2004
Budget Budget
225,000 200,000
25,000 25,000
199,500 ?&6,500
75,000
(107,933)
116, 567 266, 500
565,000 565,000
Vail Valley Foundation
2009 World Alpine Championships 160,000
Gerald R. Ford Ampitheater (Hot Summer Nights) 20,000 20,000
Vai{ International Dance Festival 12,500 12,500
Winter concert Series/Street Beat 16,571 16,571
Subtotal Vail Valley Foundation 49,071 209,071
Other Miscellaneous Contributions
Bravo! Colorado -New York Philharmonic 95,000 95,000
Bravo! Colorado 21,375 21,375
Vail Jazz Foundtion 6,650 6,650
First Descents 1,900
Vail Farmers' P~larket - Traffrc Control 5,000
Arrangements & Agreements
Eagle Valley Child Care 30,000 30,000
Vail Valley TV/Channel 5 (38% franchise fee) 57,000 57,000
Youth Recognition Award 6,000 7,000
Vail Valley Althete Commission 4,750 4,750
Vail Local Marketing District 150,000 -
Vail Alpine Garden Foundation -Operating Support 50,000 50,000
Vail Apline Gardens -Debt Repayment - 25,000
Eagle River Watershed -line item in RETT 47,500 100,000
Eagle River Watershed - Community Pride Hwy Clean-up 950
T
otal Contributions from all Funds 1,426,763 1,642,346
Summary by Fund
General Fund 1,128,246 1,167,346
Marketing Fund 308,000 300,000
Capital Projects Fund _
RETT Fund 98,450 175,000
1,534,696 1,642,346
F:1Users\FINANCEI6UDGETIbudget04\Ordinance12004 FirstReading - 9 - 9!11/03
Revenue
Sales Tax
Federal Grant Revenue
Lease Revenue
CDOT Reimbursement
Parking Assessments
Buy-Down Program
Sale of Assets
Transfer from Heavy Equipment Fund
Project Reimbursement
Eagle County Grant Revenue
Interest Income 8 Other
Total Revenue
E>Qtsndlturss
Equipment purd>aps
Document Imaging
Software 8 Hardware Upgrades
Web Page DevelopmenUEcommerce
Eagle County CAD ! RMS Project
Radio System
East Vail Repeater
Video Security for Jail
Patrol Car Video Cameras
Fire Truck
ORV for Fire Dept
Fire Department Breathing Apparatus
RepowerBuses
Replace Buses
GPS for Buses
800 MHz radio system
Other
Subtotal Equipment Purchases
Capital Mairrtemuree
Bus Shelter Replacement
Bear Proof Trash Containers
Capital Street Maintenance
Parking SWcture Maintenance
Parking Structure Improvements
General Facility Improvements
Subtotal Capital Maintenance
Street Rsconstrmction
Vail Valley Drive -Design
Vail Valley Drive -1st Phase
Subtotal Street Reconstruction
Buildings & Improwrrwrtts
Library Building Remodel
Hud Wirth Land
Fire infrastructure improvements
Fiber Optics in Buildings
Dobson Ice Arena
Way Finding Improvements
Town Shop Imp -Storage Project
Donovan Park Pavilion
Indoor RecreatioNGymnastics
Subtotal Bidgs /Improvements
Streetseape Projects
West & East Meadow Drive
Village Streetscape
Subtotal Sfreetscepe Projects
Housing Program
Mountain Bell Housing
Ruins
Buy-Down Program
Timber Ridge
Subtotal Housing Program
Lbnsiwsd Redewbpmsnt
Lionshead Master Plan
Intermodal Site
Subtotal Lionshead Redevelopment
Ottrsr lmprowmerrb
Parking Study
Loading and Delivery Studies
Street Light Improvement Program
Drainage Improvements
Vail Today
I-70 Noise
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Varalair4
P1o Changes
2003 2~ 2004
2~2 Original Amended Proposed
Actual Budget Budget Budget Project Infomatlon
$ 4,926,729 $ 5,765,425 $ 5,765,425 $ 5,890,320
865,000 2,046,386 725,200
201, 980 150,000 150,000 150,000
1,000,000 _
12,340 _
8,842 1,000,000 1, 000, 000
748,334 _
650,000
94,632 65,000
555,000
188,590 45,000 45,000 45,000
7,831,447 7,825,425 9,071,811 7,365,520
40% of total sales tax allocated to Capital Projects in 2003 8 2004
Bus replacements & Intermodal
Lease revenue from City Market & employee housing
Reimbursement for the roundabout construction
Revenue from Parking Pay-in-Lieu Program
Sale of Deed Restricted Units Purchased by the Town
Sale of Old Town Shops 8 portion of land in West Vail
To Fund Town Shop Improvements
Gymnastics facility 8 E. Vail repeater
Countywide Computer Aided Dispatch8 E. Vail Repeater
32,640 35,000 100,170 40,000 OCE maintenance, software upgrades, contract position
192,019 58,000 58,000 172,000 Desktop OS upgrades, replacement PC's, server upgrades
15,400 25,000 34,600 12;000 Web / FTP ! E-Commerce development and upgrades
1,515 70,000 138,485 250,000 County wide Computer Aided Dispatch /Records Mgmt System
82,901 2 new stations 8 radio towers. Towers partially reimbursed
320,000
11,500 Comprehensive system to record all cameras; reduces liability
22,500 Grant funding to be pursued before purchase
Replace pumper; refurbish Aerial Pumper
100,000 Quick Response Vehicle
25,000 Replacement of cylinders and compressor; grant funding to pursued before
152,000 152,000 126,000 Replace transmissions and engines to extend useful life
20,509 1,300,000 2,475,490 1,264,000
150,000
151,898 152,372 152,372 Principal and interest payments for lease/purchase
152,372
496,882 1,944,744. 3431117 2173000
9,998 30,000 30,000 10,000
40,000 40,000
706,053 725,000 832,947 740,000
45,000
585,594 435,000 435,000 340,000
124,765 305,000 470 000 519000
1,426,410 795,000 1 852 947 1 609 000
In the Village
Preventive maintenance, patching, ovedays and seal coats
Various Parking Structure Improvements
Various Facility Capital Improvements
17,070 142,930 Vail Valley Drive Golden Peak to Sunburst, and Mill Creek Circle, with bike
340,000 340 000 Reconstruct Vail Valley Drive in segments
17 070 340,000 482 930
.9,088'- 145,000 85,000
2,598,230 _
663 179,337
70,000 70,000 15,000
5,738 9,262
28,202 100,000
972,435 552,565
686,184 2,156,631
195 000
4,300;540 215,000 3347 795 15 000
Remodel of the Library Public Restrooms & janitorial closet
Design costs
Cabling /Network Infrastructure
Vail Recreation District - to expand capacity
Signs in town, on I-70, & in parking sWctures -adds maintenance
Complete project
Move to Avon temporarily; Red Sandstone site
231,677 247,323 Construct streetscape plan, drainage, lighting. public art and landscaping -
170,331 29 668 1 867 000 Design in 2002; additional funding from RETT
402,008 - 276 991 1 867 000
36,239 _
8,415 _
18,054 1,100,000 1,100,000 100,000 Net cost of deed restricted units for resale
940 000 925 000 $925K Replenishment reserve
62,708 1,100,000 2040 000 1 025 000
29,198 120,802 350,000 Design costs to implement Town improvements: Construction
costs for Lionshead Redevelopment will be funded from developer
contributions, TIF, Eagle County & other sources
29.198
120 802
350 000 .
5,690 _
8,396 Finish Project
58,797 50,000 50,000 50,000 Add new street lights and refurbish residential lignting program
10,736 50,000 142,960 75,000 Continue implementation of drainage master plan
23,718 10,000
247,500 247,500 250,000
21104 FirstReading
-10-
9/11/03
Memorial Park Loan
Subtotal Other Improvements
ToW before Transfers
Transfer for Debt Service
Total ExpendP.urse
Rewnw Over (Under) ExWndidrres
Beginning fund Balance
Ending Fund Balance
SUMMARY OF RE1fENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
2003 2008 2004
X02 Original Amended Proposed
Actual Budget Budget Budget Project Information
50,000
98.941 347,500 508,856 375,000
6,833,757 5,482,244 12,061,438 7,414,000
2,07521 i 1,878,449 1,878,449 2,337,897 To fund debt service on alI Town bonds
8,908,968. 7,360,693 13,939,887 9,751,897
(1,077,521) 464,732 (4,868,076) (2,386,377)
10,020,101 1,534,188 8,942;580 4,074,504
S s,s42,sao' S 1,ssa,s2o $ 4,074 5oa S 1 s88 127
Vaslon I
No Chapss
2064 FirstReadirg 11 -
9/11/03
Real Esfab Ttar~r Tax Fund
Fhro.Year Summary of Revenue and Experrdlbxes
REVEtAIE
Real Estate Transfer Tax
GoH Course Lease
Lottery Revenue
Land Exchange Proceeds
Project Reimbursements
Interestlncome 8 Other
Recreation Amenity Fees
Total Revenue
E7tPEt~ITURE3
Mnual MaiMenanq
RETT Collection Costs
Rec. Path Capital Maintenance
Alpine Garden Support
Tree Maintenance
Street Furniture Replacement
Black Gore Creek Sand Mitigation
Bear Proof Containers
Park, Path 8 Landscape Maintenance
Subtotal Malydenenq
Recreatbn Path/Trall Devebpment
Trail Signs
Trailhead Development
North Trail
N. Frontage Rd. (School to Roundabout)
Gold Peak to Soccer Field
Village Streetscape Design 8 Implement
Frontage Road Bike Trail
Subtotal Pathways
CapMal Malt'denance
Raw Water Project
Playground Safety Improvements
Pirate Ship Park -Per Safety Plan
Big Horn Park -Per Safety Plan
Red Sandstone Park -Per Safety Plan
Nature Center Bridge Replacement -Ford Po
Public Art
Sub~l Capital Malntenanp
Version 2
2002 Actual Audhed
2003 2003 2004
2002 Original Amended Proposed
Actual Budget Budget Budget p
rolect IrrForrrmtion
2,943,253 $ 2,500,000 $ 2,500,000 $ 2,750,000
106,137 109,300 109,300 112,579
22.321 20,000 20,000 20,000
320,220
109,859 38,286
122,576 85,000 85,000 50,000
8, 254 15, 00 0 15, 000 10
00 0
3,632.620 2,728,300 2,787,596 ,
2,842,578
87,000 87,000 87,000 137,500 Collection fee remitted to the General Fund
180,309
56
460 130,000 240,000 135,200 Capital maintenance of the town's rec. path system
,
97
364 56,460 56,460 75,000 04 only, one time $25K to a oft debt 8 dai
op~aLons
.
19
114 60,000
2 75,000 80,000 Provide additional Vees to Va I's public areas
. 0,000 20,000 25,000 Additions and replacement of street furniture
50, 000 100, 000 105, 9 78 100, 000
1 ~ ^~~ 18,000 18,000 9,500 In TOV parks
755,336 740,474 823,011 857 281 Ongoing path, park and open space maintenance; assumes 2003
1.266,593.
1,211,934
1,425,449 reductions are permanent
1,389,481
104,546 40,365
20,000 20,000 20,000 Improve trailheads
42,739
500,000 0 650,000
Fund Path from Red Sandstone Pedestiran Brdg to Roundabout
13 335,000 335,000 Bike paths -portion of Vail Valley Drive Project
9,363 1,000,000 410,637 1,750,000
Construct widened 6' shoulders along all frontage roads; first priority
is Blue Cow Chute to East Vail
288,648 1,855,000 806,002 2,420,000
26,231 249,720
70,651 32,605
300,000 300,000
- Convert parks from treated water to raw water
225,000
37,228
27,620 75,000 108,380 75,000
181,730 475,000 880,705 300,000
Park Development
Ford Park Playground Improvements 51
Donovan Park
White Water Park 2,997,862 200,000
Gore Creek Promenade Bridge 98,71;
2S
028 100,000
1 110,000
Funds 3rd hole at Whitewater Park
Red Sandstone School Soccer Site ,
143
116 00,000 100,000
Subtotal Pelt Devekiprnent ,
3,204,970
200.000 2,936
412,938
0
Open Lands
Snowberry
Subtotal Open Lands 135,000 300,000
0 535,0 300,000 9
Project Management
Parks and landscaping
AIPP 91,144 76,531 76,531 79,927
Subtotal Project Management
91
144 56,792 58,496
, 76,531 133,323 137,323
Total ExperMNures 3,070,970 4,353,465 3,768,413 4,250,904
RsvenueOvw(Under)Expandflu-ea (1,438,355] (1,624,165) (1,000,829) (1,314,225)
Beginning Fund Balance 6,522,668 5,184,313 S,oA~,3t3 x,083,484
Endbp Fund Balance S 5.091,373 j 3,580,148 $ 4,083,484 = 2,768.
100,000
F:1Users1FINANCEIBUDGET\budget04\Ordinance12004 FirstReading _ 12
Pdnted 9/11/03
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
Revenue
Sales Tax
Public Accomodations Tax
Total Revenue
Expenditures
Office Supplies
Postage and Shipping
Professional Fees
Design Services
Contract Services
Management Fee (general fund)
Total Expenditures
Revenue Over (Under) Expenditures
Beginning Fund Balance
Ending Fund Balance
Conference Center Fund
Proposed
Amended Budget
2003 2004
1, 650, 000 1, 655, 000
1,580,000 1,605,000
3,230,000 3,260,000
4, 000 4, 000
1, 000 1, 300
45,000 -
- 200,000
163,000
50,000 368,300
3,180,000
2,891,700
3,180,000
3,180,000 6,071,700
2004 FirstReading - 13 -
TOWN OF VAIL 2004 BUDGET PROPOSAL
MARKETING FUND
Revenue
Business Licenses
Earnings on Investments
Total Revenue
Expenditures
Marketing Expenses
Collection Fee -General Fund
Total Expenditures
Revenue Over (Under) Expenditures
Beginning Fund Balance
Ending Fund Balance
Revenue
Transfer from Capital Projects Fund
Earnings on Investments and Other
Total Revenue
Expendl~res
Principal
Interest Expense
Fiscal Agent Fees
Total Expenditures
Revenue Over (Under) Expenditures
Beginning Fund Balance
Ending Fund Balance
2003 2003 2004
2002 Original Amended Proposed
Actual Budget Budget Budget
$ 310,692 $ 318,000 $ 318,000 $ 316,000
3,875 _ _
314,567 318,000 318,000 316,000
295,158 308,000 308,000 300,000
15, 535 12, 720 15, 900 15, 80U
310,693 320,720 323,900 315,800
3,874 (2,720) (5,900) 200
28,292 32,166 32,166 26,266
$ 32,166 $ 29,446 $ 26,266 $ 26,466
DEBT SERVICE FUND
2003. 2003 2004
2002 Original Amended proposed
Actual Budget Budget Budget
$ 2,075,211 $ 1,878,449 $ 1,878,449 $ 2,337,897
2,322 - _
2,077,533 1,878,449 1,878,449 2,337,897
1,310,000 1,140,000 1,140,000 1,605,000
830,356 735,949 .735,949 689,099
10,185 2,500 2,500 2,500
2,150,541 1,878,449 1,878,449 2,296,599
(73,008) - - 41,298
204,956 170,352 131,948 131,948
$ 131,948 $ 170,352 $ 131,948 $ 173,246
Verelon 1
2004 FirstReading - 14 - 9/11 /03
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
Revenue
Town of Vail Interagency Charge
Insurance Reimbursements & Other
Eamings on Investments
Equipment Sales and Trade-ins
Total Revenue
Expendid+nrs
Salaries & Benefits
Operating, Maintenance & Contracts
Capital Outlay
Transfer to Capital Projects Fund
Total Expenditures
Revenue Over (Under) Expenditures
Beginning Fund Balance
Ending Fund Balance
HEAVY EQUIPMENT FUND
zoos zoos zoos
2002 Original Amended Proposed
Actual Budget Budget Budget
$ 1,667,484 $ 1,864,402 $ 1,864,402 1,923,795
31,934 40,000 40,000 37,900
19,317 9,100 9,100 .3,400
37,361 40,700 40,700 47 400
1,756,096 1,954,202 1,954,202 2,012495
723,382 778,800 792,500 817,109
688,828 690,786 690,786 700,704
295,741 326,900 326,900 567,200
650,000 - _ _
2,357,951 1,796,486 1,810,186 2,085013
(601,855) 157,716 144,016 (72,518)
888,987 287,132 287,132 431,148
$ 287,132 $ 444,848 $ 431,148 $ 358,630
HEALTH INSURANCE FUND
zoos Zoos 2004
2002 Original Amended Proposed
Revenue Actual Budget Budget Budget
Town of Vail Interagency Charge -Premiums $ 1,440,764 $ 1,533,985 $ 1,533,985 1,596
000
Employee Contributions 177,595 200,000 200,000 ,
207
000
Eamings on Investments 10,897 10,000 10,000 ,
8
000
Total Revenue 1,629,256 1,743,985 1,743,985 ,
1,811,000
ExPendidues
Health Inusrance Premiums
220,102
245,985
245,985
309
000
Claims Paid 1,153,134 1,450,000 1,450,000 ,
1
450
000
Shor-term Disability Pay 22,446 23,000 23,000 ,
,
25
000
Professional Fees 26,000 25,000 25,000 ,
27
000
Total Expenditures 1,421,682 1,743,985 1,743,985 ,
1,811,000
Revenue Over (Under) Expenditures 207,574 - _ _
Beginning Fund Balance 549,501 757,075 757,075 757,075
Ending Fund Balance $ 757,075 $ 757,075 $ 757,075 $ 757,075
2004 FirstReading - 15 -
9/11/03
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
DISPATCH SERVICES FUND
2003 2003 2004
2002 Original Amended Proposed
Revenue Actual Budget Budget Budget
E911 Board Revenue $ 285,640 $ 364,922 $ 364,922 391
648
Interagency Charges 632,620 674,306 674,306 ,
711
875
Town of Vail Interagency Charge 464,514 450,530 450,530 ,
463
815
Earnings on Investments 11,239 - _ ,
Total Revenue 1,394,013 1,489,758 1,489,758 1,567,338
Expenditures
Salaries & Benefits 1,130,883 1,211,609 1,211,609 1
276
096
Operating, Maintenance & Contracts 141,054 204,861 204,861 ,
,
220
785
Capital Outlay 8,490 19,725 19,725 ,
13
750
Total Expenditures 1,280,427 1,436,195 1,436,1.95 ,
1,510,631
Revenue Over (Under) Expenditures 113,586 53,563 53,563 56,707
Beginning Fund Balance 152,626 266,212 266,212 319,775
Ending Fund Balance $ 266,212 $ 319,775 $ 319,775 $ 376,482
2004 FirstReading - 16 - 9/11/03
TOWN OF VAIL
2004 BUDGET PROPOSAL
SUMMARY OF REVENUE AND EXPENDITURES BY FUND
AND i1NTERFUND TRANSFERS AND CHARGES
20113 2003 ~t}Q~1
2003 (?ri~n~3 ,~lm~~idcd Pro;x~se~l
FUND Actua} BudgcF F3uduct I3iuj~~ez
REVENUE
General Fund
Capital Projects Fund 22,706,090 20,383,777 20,451,277 21,472,757
Real Estate Transfer Tax Fund 7,831,447 7;825,425 9,071,811 7,365,520
Conference Center Fund 3,632,620 2,729,300 2,767,586 2,942,579
Vail Marketing Fund -
314,567 -
318,000 3,230,000
318,000 3,260,000
316
000
Debt Service Fund
Heavy Equipment Fund 2,077,533 1,878,449 1,878,449 ,
2,337,897
Health Insurance Fund 1,756,096 1,954,202 1,954,202 2,012,495
Dispatch Services Fund 1,629,256 1,743,985 1,743,985 1,811,000
1,394,013 1,489,758 1,489,758 1,567,338
Total Before Interliand Transfers 38,322,896 42,905,068 43,085,586
Less Interfimd Charges & Transfers 5,814,366 5,814,366 6,668,642
NET REVENUE BUDGET 32,508,530 37,090,702 36,416,944
EXPENDITURES
General Fund
Capital Projects Fund 20,229,419 20,491,710 20,448,687 21,269,616
Real Estate Transfer Tax Fund 8,908,968 7,208,321 13,014,887 9,751,897
Conference Center Fund 5,070,978 4,488,465 3,768,415 4,256,804
Vail Marketing Fund
310,693
320,720 50,000
320,720 368,300
315
800
Debt Service Fund
Heavy Equipment Fund 2,150,541 1,878,449 1,878,449 ,
2,296,599
Health Insurance Fund 2,649,754 1,796,486 1,810,186 2,085,013
Dispatch Services Fund 1,421,682 1,743,985 1,473,985 1,811,000
1,352,257 1,436,195 1,436,195 1,510,631
Total Before Interfund Transfers 4~ 094,29 39 364,331 44,201524 43,665,660
Less Interfund Charges & Transfers 6,414,970 5,814,366 5,814,366 6,668,642
NET EXPENDITURE BUDGET 35 679 322 33,549,965 38,387,158 36 997,018
REVENUE OVER (UNDER EXPENDITURES (35,679,322) (1,041,435) (1,296,456) (580,074)
SUMMARY O F INTERFIIND TRANSFERS AND CHARGES
Transfer to Debt Services Fund from Capital Projects Fund 2,075,211 1,878,449 1,878,449 2
337
897
Heavy Equipment Fund Charges to Other Funds 1,667,484 1,864,402 1,864,402 ,
,
1
923
795
General Fund Charges to RETT for Collection Costs 87,000 87,000 87,000 ,
,
137
500
General Fund Charges to Dispatch Services Fund 30 000 - - ,
30
835
Health Insurance Costs Charged to Other Funds 1,440,761 1,533,985 1,533,985 ,
1
596
000
Dispatch Services Charge to General Fund 464,514 450,530 450,530 ,
,
463
815
General Fund Charges to Conference Center Fund ,
General Fund Chareges to Marketing Fund 163,000
Heavy Equipment Fund Transfer to Capital Pmiects lTnw., !
Fin nnn
_ 15,800
2004 FirstReading - 17 - 9111/03
TOWN OF VAIL
2004 PROPOSED BUDGET
SUMMARY OF NET REVENIIE AND EXPENDITURF,S BY FU11ID
AND INTERFUND TRANSFERS AND CHARGES
Gross Revfazue Intc~-tund Net R~~rent~r
~~d Revenue and ;end
~~ Expenditues Expenditure;, Lxpenditurcti
General Fund
Capital Projects Fund 21,472,757 (347,135) 21,125,622
Real Estate Transfer Tax Fund 7,365,520 7,365,520
Conference Centex Fund 2,942,579 2,942,579
Vail Marketing Fund 3,260,000 3,260,000
Debt Service Fund 316,000 316,000
Heavy Equipment Fund 2,337,897 (2,337,897)
Health Insurance Fund 2,012,495 (1,923,795) 88,700
Dispatch Services Fund 1,811,000 (1,596,000) 215,000
1,567,338 (463,815) 1,103,523
Total Revenue 43,085,586 (6,668,642) 36,416,944
ERP
ENDIT[JRES
General Fund
Capital Projects Fund
21,269,616
(4,014,445)
17,255,171
Real Estate Transfer Tax Fund 9,751,897 (2,337,897) 7,414,000
Conference Center Fund 4,256,804 (137,500) 4,119,304
Vail Marketing Fund 368,300 (163,000) 205,300
Debt Service Fund 315,800 (15,800) 300,000
Heavy Equipment Fund 2,296,599 2,296,599
Health Insurance Fund 2,085,013 2,085,013
Dispatch Services Fund 1,811,000 1,811,000
1,510,631 1,510,631
Total Expenditures 43,665,660 (6,668,642) 36,997,018
3UbII1ZARY O F INTERFUND TRANSFERS AND CHARGES
Transfer to Debt Services Fund from Capital Projects Fund 2 337 897
Heavy Equipment Fund Charges to Other Funds 1,923,795
General Fund Charges to RETT for Collection Costs 137,500
General Fund Charges to Dispatch Services Fund 30,835
Health Insurance Costs Charged to Other Funds 1,596,000
Dispatch Services Charge to General Fund 463,815
General Fund Charges to Conference Center Fund 163,000
General Fund Charges to Marketing Fund 15,800
TOTAL 1NTERFUND CHARGES AND TRANSFER 6,668,642
2004 FirstReading - 18 - 9/11/03
SUMMARY OF REVENUE, EXI+ENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Revenue
Sales Tax
Federal Grant Revenue
Lease Revenue
CDOT Reimbursement
Parking Assessments
Buy-Down Program
Sale of Assets
Transfer from Heavy Equipment Fund
Project Reimbursement
Eagle County Grant Revenue
Interest Income 8 Other
Total Revenue
ExpendRures
Equipment Purchases
Document Imaging
Software & Hardware Upgrades
Web Page DevelopmenUEcommerce
Eagle County CAD / RMS Project
Radio System
East Vail Repeater
Video Security for Jail
Patrol Car Video Cameras
Fire Truck
ORV for Fire Dept
Fire Department Breathing Apparatus
RepowerBuses
Replace Buses
GPS for Buses
2003
2002 Orlglnal
Adw1 Budget
$ 4,926,729 $ 5,765,425
865,000
201,980 150,000
1,000,000
12,340
8,842 1,000,000
748,334
650,000
94,632
555,000
188,590 45,000 45,000 45,000 45,000 45,000 45,000 45,000
7,831,447 7,825,425 1,246,386 9,071,811 7,365,520 6,836,223 7,015,515 10,799,803 7,668,491
2003 2004
SupphtmenW Amended Proposed
~ Budget Budget 2005 2000 2007
VanNon 5
Chenpae Hlphllphted
2000 Project Irtformetlon
$ 5,765,425 $ 5,890,320 $ 5,949,223 $ 6,008,715 $ 6,068,803 $ 6,129,491
1,181,386 2,046,386 725,200 692,000 811,800 4,536,000 1,344,000
150, 000 150, 000 150, 000 150, 000 150, 000 150, 000
1,000,000
85,000 65.000
40 % of total sales tax allocated to Capital Projects in 2003
Bus replacements & Intermodal
Lease revenue from City Market & employee housing
Reimbursement for the roundabout construction
Revenue from Parking Pay-in-Lieu Program
Sale of Deed Restricted Units Purchased by the Town
Sale of Old Town Shops 8 portion of land in West Vail
To Fund Town Shop Improvements
Gymnastics facility & E. Vail repeater
Countywide Computer Aided Dispatch& E. Vail Repeater
32,640
192,019 35,000
58,000 65,170 100,170
58
000 40,000
172
0 40,000 40,000 40,000 40,000 OCE maintenance, software upgrades
contract
osition
15,400
25,000 ,
34
600 ,
00
12
000 42,000
1 58,000 72,000 43,000 ,
p
Deskto OS u
p pgrades, replacement PC's, server upgrades
1,515
70,000
68,485 ,
138,485 ,
250
000 2,000
50
000 12,000
50 12,000 12,000 Web / FTP / E-Commerce development and upgrades
8Y,901 , , ,000
50,000
50,000
County wide Computer Aided Dispatch /Records Mgmt S
stem
320,000 320,000 y
2 new stations & radio towers. Towers partially reimbursed
11,500
22,500
22
500 Comprehensive system to record all cameras; reduces liability
, Grant funding to be pursued before purchase
100,000 735,000 Replace pumper; refurbish Aerial Pumper
25,000
25,000
30
000 Quick Response Vehicle
152,000
152,000
126,000 ,
126
000 Replacement of cylinders and compressor; grant funding to pursued br
20,509 1,300,000 1,175,490 2,475,490 1
264
000 1
010
400 , Replace fransmissions and engines to extend useful life
,
, ,
, 3,834,000
800 MHz radio system 151
898 152
372 150,000 150,000 375,000
Other , , 152,372
Subtotal Equipment Purchases
Caphel Meln
496,882 152,372
1,944,744
1,629,145
3,431,117
2,173
000
1
351
900
691
000 181,000 300,000
bnenr~ , ,
, , 1,090,000 4,279,000
Bus Shelter Replacement
Bear Proof Trash Containers 9,998 30,000 30,000 10,000 30,000 10,000 30
000 10
000
Capital Street Maintenance
706,053 40,000
725,000
107
947 40,OOp
832
947
7 , ,
Parking SWcture Maintenance ,
45
000 ,
4 40,000 890,000 932,000 1,032,000 950,000
Parking Structure Improvements
585,594
435,000 , 5,000
435
000
34
General Facility Improvements
124,765
305,000
185,000 ,
470
000 0,000
519
000 420,000
2 525,000 440,000 460,000
Subtotal Capital Maintenance
8tr
t R
1,426,410
795,000
152,947 ,
1,852,947 ,
1
609
000 80,000
1
620
000 375,000
1 30,000 340,000
ae
econstrwxlee ,
, ,
, ,842,000 1,862,000 1,760,000
Vail Valley Ddve -Design 17,070 142,930 142
930
Vail Valley Drive -1st Phase 340,000 ,
340
000
Subtotal Street Reconsbuction 17,070 340,000 142
930 ,
482
930
Bu1ldlnps & bnprmnmm3y , ,
Library Building Remodel 5,0813 145,000 (60,000) 85
000
Hud Wirth Land [,5513,230 ,
Fire infrastructure improvements 663 179,337 179
337
Fiber Optics in Buildings
DobsonlceArena
5
738 70,000 ,
70,000 15,000 15,000 15,000 15,000 15
000
Way Finding Improvements ,
28,202 9,262
100,000 9,262
100
000 ,
Town Shop Imp -Storage Project 972,435 552,565 ,
552
565
Donovan Park Pavilion 686,184 2,156,631 ,
2
156
631
Indoor RecreationlGymnastics ,
,
Subtotal Bldgs /Improvements
~ 4 app 540
215,000 195,000
3,132
795 195,000
3
347
795
1
Straehct+pe Projects , ,
, 5,000 15,000 15,000 15,000 15,000
Principal and interest payments for lease/purchase
In the Village
Preventive maintenance, patching, overlays and seal coats
Various Parking Structure Improvements
Vadous Tactility Capital Improvements
Vail Valley Drive Golden Peak to Sunburst, and Mill Creek Circle, with I
Reconslnad Vail Valley Drive in segments
Remodel of the Library Public ResVooms 8 janitorial closet
Design costs
Cabling /Network InfresVudure
Vail Recreation Distrtd - to expand capacity
Signs in town, on I-70, & in parking strucWres -adds maintenance
Complete project
Move to Avon temporartly; Red Sandstone site
_1g-
9/1 i103
Venbn S
SUMMARY ~ REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE Changes Hlphltphted
CAPITAL PROJECTS FUND
West 8 East Meadow Drive
Village Streetscape
Subtotal Streetscape Projects
Houalnp Program
Mountain Bell Housing
Ruins
Buy-Down Program
Timber Ridge
Subtotal Housing Program
Lbnshaad Radawbpmerd
Lionshead Master Plan
Intermodal Site
2005 2003 2004
2002 Orlplnel Supplernertfal Amended propoaad
Actual
231,877 Budget H
247,323 Budget
247
323 Budget 2005 2008 2007 2000 Pro)act Irrforrrptton
170,331
402
008
29,668 ,
29,668
1,887,000 1,182,000
787,000
1,190,000
1
290
000.
940
000
Construct streetscape plan, drainage, lighting. public art and landscapi
,
276,991
276,991
1,867,000
1,969,000
1,190,OG0 _
,
,
1,?.90;000 ,
910,000 Design in 2002; additional funding from RETT
36,239 _
8,415
18,054 1,100,000
15,000 1,100,000
940,000 100,000
925
000 100,000 100,000 100,000 100,000 Net cost of deed restricted units for resale
62,708 1,100,000 15,000 2,040,000 ,
1,025,000 100,000 100
000 100
00 $925K Replenishment reserve
, ,
0 100,000
29,198 120,802 120,802 350,000
Subtotal Lionshead Redevelopment
Other Imprpvameny
29,198
120,802
350,000 3,750,000
3,750,000
Parking Study
loading and Delivery Studies
Street Light Improvement Program
Drainage Improvements
Vail Today
I-70 Noise
Memorial Park Loan
Subtotal Dther Improvements
Total ta>4ore Transfers 5,690
58,797
10,736
23,718
98,941
6,839,757
50,000
50,000
247,500
347,500
5,482,244
8,396
92.960
10,000
~ 000
161,356
5,796,966
8,398
50.000
142,960
10,000
247,500
~ 0~
508,856
12,061,438
0,000
75,000
250,000
375,000
7,414,000
0,000
75,000
250,000
375,000
5,430,900
0,000
75,000
250,000
375,000
4,213,000
0,000
75,000
250,000
375,000
8,482,000
0,000
75,000
250,000
375,000
7,469,000
Transfer for Debt Service
Total ~~ 2,075,21.1
8.908,988 1,878,449
7,360,693 -
5,796,966 1,878,449
13
939
887 2,337,897
9
751
897 2,422,154 2,236,200 3,233,497 2,321,825
F ,
, ,
, 7,853,054 .6,449,200 11,715,497 9,790,825
~venueOver(Under)ExpandlWraa
Beginning Fund Balance
EndingFundBelance $ (1,077,521)
10,020,101
8,842,580 $ 464,732
1,534,188.
1
998
920 (4,550,580) (4,868,076)
8,942,580 (2,386,377
4,074,504
(1,016,831)
1,688,127
566,315
BZt,288
(915,694)
1,237,612
(2,122,334)
321.917
,
, $ 4,074,504 $ 1,888,127 S 671,296 $ 1,237,632.$ 3[1,917 5 (1,800,417)
Design costs to implement Town improvements: Construction
costs for Lionshead Redevelopment will be funded from developer
contributions, TIF, Eagle County 8 other sources.
Finish Project
Add new street lights and refurbish residential lighting program
Continue implementation of drainage master plan
To fund debt service on all Town bonds
_20 _
9/71/03
Rwl Estate Trensfw Tax Fund
Five-Ypr Summary of Retrenw and Expenditures
REVENUE
Real Estate Transfer Tax
Golf Course Lease
Lottery Revenue
Land Exchange Proceeds
Project Reimbursements
Interest Income & Other
Recreation Amenity Fees
To[al Revenue
EXPENDITURES
Annwl Malydenance
RETT Collecton Costs
Rec. Path Capital Maintenance
Alpine Garden Support
Tree Maintenance
Street Furniture Replacement
Black Gore Creek Sand Mitigation
Bear Proof Containers
Park, Path 8 Landscape Maintenance
Subtotal Maintenance
Recreatlon Path/hall Deveopment
Trail Signs
Trailhead Development
North Trail
N. Frontage Rd. (School to Roundabout)
Gold Peak to Soccer Field
Village Streetscape Design & Implement
Frontage Road Bike Trail
Subtotal Pathways
Capllal Maintanance
Raw Water Project
Playground Safety Improvements
Pirate Ship Park -Per Safety Plan
Big Hom Park -Per Safety Plan
Red Sandstone Park -Per Safety Plan
Nature Center Bridge Replacement -Ford
Public Art
Subtotal Caplf~ Illaintenance
Park I>otrebpment
Ford Park Playground Improvements
Donovan Park
White Water Park
Gore Creek Promenade Bddge
Red Sandstone School Soccer Site
Lionshead Park
Verelon 2
2002 Actual Audked
2005 2003 2pp4
2002 Oriplrtsl Amended Propwad
Actual Budget Budget Budget 2005 2006 2007 2005 ProJectlntormatltut
2,943,253 $ 2,500,000 $ 2,500,000 $ 2,750,000 $ 2,750,000 $ 2,750,000 $ 2,750,000 $ 2
750
000
106,137 109,300 109,300 112,579 115,956 119,435 123,018 ,
,
126
709
22,321 20,000 20,000 20,000 20,000 20,000 20
000 ,
20
000
320,220 , ,
109,859 38,286
122,576 85,000 85,000 50,000 50,000 50,000 50,000 50
000
8 , 254
3,632.620 15,000
2,728,300 15, 000
$787,505 10,000
2.842,578 10,000
2
845
955 10, 000
2
949
435 10, 0 00
2
953 ,
10, 000
.
, ,
, .
,018 2,956.709
87,000
180,309 87,000
130
000 87,000
240
000 137,500
1 137,500 137,500 137,500 137,500 Collection fee remitted to the General Fund
56,460 ,
56
460 ,
56
460 35,200
7 140,608 146,232 152,082 158,165 Capital maintenance of the town's rec. path system
97,364 ,
60
000 ,
75
000 5.1700
uu 52,000 54,080 56,243 58,493 04 only, one time $25K to paY aft debt & dally operations
19,114 ,
20,000 ,
20
000 ,000
25
000 60,000
2 60,000 60,000 60,000 Provide additional trees to Vail's public areas
50,000
100,000 ,
105
978 ,
100
000 5,000
1 25,000 25,000 25,000 Additions and replacement pf street furniture
17.000
18,000 ,
18,000 ,
9,500 00,000
10
000 100,000 100,000 100,000
, In TOV parks
759,336 740,474 823,011 857,281 892,991 930,198 968,969 1,009,369 Ongoing path, park and open space maintenance; assumes
1,268,583 1,211,834 1A25,449 1,399,481 1,418,099 1
453
010 1
498
794 2003 reductions are permanent
r
.
, ,
, 1
~ 527
104,546 40,365
42,739 20,000 20,000 20,000 20,000 20,000 20,000 20,000 Improve trailheads
500,000 0 650,000
335,000 335,000 Fund Path from Red Sandstone Pedestiran Brdg to Roundabout
139,363 1,000,000 410,637 1,750
000 1
500
000 1
250
000 Bike paths -portion of Vail Valley Drive Project
, ,
,
,
,
1,250,000 1,250,000
1,050,000 Construct widened 6' shoulders along all frontage roads; first
286,648 1,855,000
806,002
2,420,000
1,520,000 1,270,000 2,320,000 pdortty is Blue Cow Chute to East Vail
1,270,000
26,231 100,000 249,720
70,651 32,605
300,000 300,000
Convert parks from treated wafer to raw water
225,000
zoo,ooo
37,228
27,620 75,000 108,380 75,000 75,000 75,000 75,000 75,000
151,730 475,000 680,705 300,000 275,000 78,000 75,000 75,000
51
2,ss7,96z 200,000
98,713 100,000 110,000
25,028 100,000 100,000
143,116 2,936
F:\UsersIFINANCE\BUDGET\budget04\Capita11030916
-21 -
100,000 690,000
Funds 3rd hole at Whitewater Park
Printed 9/11/03
Real Estate Transfer Tax Fund
Five-Year Summary of Revenw and Experrditurss
Verskxr 2
2002 Actual Audibd
2003 2003 2004
2002 Original Amended Proposed
Actual Budget Budget Budget 2005 2006 2007 2005 Protect Ir~formatlon
Booth Creek Park Redevelopment 250,000 Reconstruct park
Subtotal Park Dwrotopment 3,264,870 200,000 412,036 0 0 380,000 690,000 0
Open Londe
Snowbeny 135,000 300,000
Open Space Acquisition
Subtotal Open Lands 0 535,000 300,000 0 0 0 0
0
Protect Yanagement
Parks andLandscapin9 91,144 76,531 76,531 78,827 81,192 83,627 86
136 88
720
AIPP
BubtotalProJectYanrglement
, 91,744
76,531 56,792
133,323 58,496
137,323 60,251
141
442 62,058
145
686 ,
63,920
150
056 ,
65,837
, , , 154,558
Total ExPendlluree 5,070,97b 4,353,465 3,766,415 4,286,804 3,354,547 3,283,680 4,734,850 3,048,095
RewnwOwr(Under)Expendlturos (14 b.3¢5) (1,624,165) (1,000,829) (1,314,225) (408,585) (344,261) (1,781,832) (91,376)
Beginning Fund Balance (,szz668 5,184,313 .5,0$4,313 4,083,x84 2,7oQ259 2,'380,674 2,01G,a13 234,581
Ending Fund lialsnce S 5,084,973 S 3,580,148 ; .4,083,484 i 2,769,259 i 2,380,1174 i 2,016,4f3 i 234,581 >)< 743,205
F:1Users\FINANCEI6UDGETIbudget04\Capita11030916 - 22 - Printed 9/11/03
MEMORANDUM
To: Town Council
From: Judy Camp
Date: September 19, 2003
Subject: Supplemental Appropriation
l am attaching a revised spreadsheet detailing proposed supplemental appropriations and budget
adjustments for 2003. This spreadsheet and the ordinance you will receive this evening for first
reading have been changed to reflect the following:
Dispatch Services Capital Proiects
Three Dispatch Services projects should have been included in the spreadsheet that you received
last week -Computer Aided Dispatch and County Wide Police Records Management System;'
911 Phone System Upgrade, and Console Furniture Upgrade. These projects will all be fully
funded in 2003 with grant revenue and funds from the Dispatch Services Fund so there is no net
impact on the Town's budget. Additional information on these projects and timelines was e-
mailed to you on Friday by Pam Brandmeyer.
Donovan Pavilion
The contract services line has been reduced by $2,255 for an advertising expenditure that was
shown in two places on the original spreadsheet. This item was included in the Donovan Pavilion
Management Company's budget; however the bill was paid directly by the Town. because the
agreement with the management company had not been finalized at the time the expense was
incurred.
-1-
Version 2
Changes Highlighted
Proposed Supplemental Appropriations and Budget Adjustments #2 of 2003
Revenue Ezpenditure
Increase Increase
Description (Decrease) (Decrease) Reason
Capital Projects Fund
Project Budgets Amended 2003
Berry Creek Employee Housing Units 1,000,000
Timber Ridge Loan 1,000,000
Transfer from Dispatch Services Fund
Federal Grant Revenue
CAD/1~~5 systc;m
Dobson Ice Arena
Children's Garden of Learning
Town. Mgr Residence
Town Manager's Office Remodel
Buy-Down Program
Middle Creek Plan Review Fees
CDOT Funding -Bighorn Cr. Remediatic
Capital Street Maintenance
Spruce Way & Columbine Dr Reconstruct
Other Bighorn Flood Remediation
Donovan Pavilion
Capital Outlay-improvements
Capital Outlay
Subtotal Capital Projects Fand
General Fund
I-70 Sink Hole Incident
CDOT Reimbursement
Workers' Comp Deductible
Com Dev Professional Fees
90,000 CADiRIvIS sysien~ - portio~l needed in 2003
l 65,000 CADIRMS svstem grant -already appravecl
?»,000 CAD'RMS svstem
15,575 Smoke evacuation system design
50,000 Loan for relocation; to be repaid over 10 years
50,000 Renovations
10,125 estimate per Slifer Design
(27,000) Transfer funding to Middle Creek
27,000 Transfer funding from Buy Down Program
300,000
(50,000) Transfer funding to Bighorn Creek Remediation
253,050 Spruce Way & Columbine Drive -net cost $61,300
158,250 To be reimbursed by CDOT
10,000 construction extras
15,000 Cost of one new parking machine
25,000 Electricity to Repeater Site -funded by Dispatch Service
1.,555,000 1,792,000
145,543
1,000 Two injuries at the site
1,000 Neighborhood site inspections - TMC
Supp 2 of 2003 030902 Revised 1 9/16/03 9:26 AM
Vention 2
Proposed Supplemental Appropriations and Budget Adjustments #2 of 2003 Changes Highlighted
Revenue Ezpenditure
Increase Increase
Description (Decrease) (Decrease)
Reason
Streets -Contract Labor
Police -Overtime
Fire -Overtime
Fire -contract Service
Fire -Radio Repair & Maintenance
Streets -HEF Operating Charges
Streets -HEF Replacement Charges
Traffic Control
Gravel
Other Expenses
Subtotal I-70 Sink Hole Incident
Donovan Pavilion
Rental Revenue
Hightway /Streets Adv
Professional Fees
Contract Services
Water/sewer
Electric
Gas
Trash Removal
Building R & M
Other R & M
Advertising
Equipment<5000
Misc
Subtotal Donovan Pavilion
Supp 2 of 2003 030902 Revised
17,360 ERW&S and Ewing Trucking
3,379
1,568
1,782
2,800
9,200
5,620
3,215 Portable Lighting
6,140
7,086
145,543 60,149
39,000 per Donovan Pavilion Mgmt
4,900 adv in Wedding Facilities by Greg H for Donovan Pavilon
55,420 Donovan Pavilion Mgmt Fees
37,75 Do~~o~ai~ Pa~~ilion Mgnlt operating bud~~t -adjusted foc Hill &Co E~aid directly
670 TOV direct expenses
1,000 TOV direct expenses
3,350 TOV direct expenses
500 TOV direct expenses
3,090 TOV direct expenses
1,675 TOV direct expenses
2,255 Hilt & Co. bill paid by 7~OV before contract wi mana~~ment co. wascomplete
5,000 Furniture, fixtures, flags, start up costs
4,325 TOV direct expenses
39,000 ] 19,930
2 9/16/03 9:26 AM
Version 2
Proposed Supplemental Appropriations and Budget Adjustments #Z of 2003 Changes Hlghllghted
Revenue Ezpenditure ,
Increase Increase
Description (Decrease) (Decrease) Reason.
Other Budgets Adjustments
Town Clerk contract labor 2,240 Help for election and special events
Confrerence Ctr Mgmt Fees 161,500 Management fees - 5% of collections
Constuction Permits 32,820 Increase in Construction Permits
Com Dev Admin Seasonal Salary 29,120 Seasonal Salary Budget for administrative support
Com Dev Benefits Seasonal Sal 3,700 Seasonal Benefits for administrative support
Com Dev professional fees 4,892 Energy Service Associates for energy conservation program
Out of District Fires Resp (12,000) Not as many Wildfires this summer
Fire Personal Service Salaries (19,000) F.F. six month leave of absence
Fire Personal Service Benefits (7,900) F.F. six month leave of absence
Fire Personal Seasonal Salaries 8,000 Students used to cover leave of absence
Fire Personal Service Benefits 1,020 Students used to cover leave of absence
Com Dev Salaries 12,854 Transfer funding to Com Dev for GIS position
Com Dev Benefits 5,026 Transfer funding to Com Dev for GIS position
Bus Drivers Salaries (14,235) FTE moved to Parking-Ford Park
Bus Drivers Benefits (5,570) FTE moved to Parking-Ford Park
Bus Drivers Seasonal Salaries 5,040 To cover FTE with seasonal bus drivers
Bus Drivers Benefits 640 To cover FTE with seasonal bus drivers
Facility Maintenance 26,164 Repairs & maintenance for Town Manager's residence
Contributions 50,000 Pro Cycling Tour sponsorship
Contributions 5,000 Vail Farmers Mkt Traffic Control
Subtotal Other Adjustments 378,863 287,070
Parking
Bank Charges
Bank Charges
6,500 Additional credit card fees associated with increased parking revenue
10,000 Additional credit card fees associated with increased parking revenue
Supp 2 of 2003 030902 Revised 3 9/16/03 9:26 AM
Ven3lon 2
Proposed Supplemental Appropriations and Budget Adjustments #2 of 2003 Changes Hlghllghted
Revenue Ezpenditure
Increase Increase
Description (Decrease) (Decrease)
Reason
Parking Revenue
Parking Salaries
Parking Seasonal Salaries
Parking Overtime
Parking Benefits
Parking Revenue
Street/HWY Seasonal Salaries
Street/HWY Benefits
Parking Seasonal Salaries
Parking Benefits
Contract Labor
Printing & Publishing
Sign & Sign Materials
Contract Labor
Subtotal Parking
Subtotal General Fund
Dispatxh Service Fund
T1~ansfer to Capita] Projects fund
E-91 1 Board -Phone Project
911 Phone System Upgrade
Capital Outlay
Contract Ser,~ices
Radio RBiM
Advertising
Computer Software
50,000 Parking revenue Ford Park Summer'03
19,000 Summer Parking Collections-Ford Park
3,000 Summer Parking Collections-Ford Park
4,500 Summer Parking Collections-Ford Park
8,200 Summer Parking Collections-Ford Park
350,000 Add'1 parking revenue due to parking plan changes
7,985 Add'1 plowing outlying paid lots
1,015 Add'1 plowing outlying paid lots
17,745 Add'1 hosts for outlying paid lots
2,254 Add'1 hosts for outlying paid lots
15,000 Move existing parking machines to new locations
5,000 Add'1 marketing expenses to implement new parking procedures
5,000 Increase sign program
100,000 Strip sod & install base gravel on field of Ford Park
400,000 205,199
621,320 492,269
90,000 CADiRMS -funds needed in 2003
279,517 911 Prone System. LJpgradc funded by E911 Authority
279,E 17 912 Phone System Upgrade funded by E911 Authority
69,500 Console and Furniture Upgrades
(69,500) To hrnd console upgrades
(12,000) to cover electricity charges for repeater site
(9,000) to cover electricity charges for repeater site
(4,000) to cover electricity charges for repeater site
Supp 2 of 2003 030902 Revised 4 9/16/03 9:26 AM
Version 2
Proposed Supplemental Appropriations and Budget Adjustments #Z of 2003 Changes Highlighted
Revenue Ezpenditure
Increase Increase
Description (Decrease) (Decrease) Reason
Subtotal Dispatch Service Fund ~ ~ '~ 7~, 517 344,_517
Heavy Equipment Fund
I-70 Sink Hole Incident
Interfund Charges -Operating Expense 9,200 Streets and Roads vehicle usage during response to I-70 Sink Hole
Interfund Charges -Replacement 5,620 Streets and Roads vehicle usage during response to I-70 Sink Hole
Motor Fuel 8,280 Streets and Roads vehicle usage during response to I-70 Sink Hole
Lubricants 920 Streets and Roads vehicle usage during response to I-70 Sink Hole
Subtotal Heavy Equipment Fund 14,820 9,200
Conference Center Fvnd
Professional fees 100,000 Marketing & analysis consultants
Management Fees 161,500 5% of collections
Subtotal Conference Center Fund 0 261,500
Total All Funds
2,616,200 2,899,486
Supp 2 of 2003 030902 Revised 5 9/16/03 9:26 AM