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Home My WebLink About2003-10-21 Support Documentation Town Council Work SessionTOWN COUNCIL WORK SESSION AGENDA 2 P.M. TUESDAY, OCT. 21, 2003 1. ITEM/TOPIC: Executive Session • C.R.S. 24-6-402(4)(b) Conferences with Attorney re: I-70 Noise and Engine Brakes (10 min.) • C.R.S. 24-6-402(4)(a)(b) Conferences with Attorney and Negotiations re: Red Sandstone School Property Lease (10 min.) • C.R.S. 24-6-402(4)(b) Conferences with Attorney re: Urban Renewal Authority (15 min.) 2. Kent Meyers ITEM/TOPIC: Summer Air Update (15 min.) 3. Sybill Navas ITEM/TOPIC: Interviews to Fill Two Vacancies on the Commission on Special Events (20 min.) • Ian Anderson • Mark Cervantes • Stephen Connolly • Marty Stewart 4. Russell Forrest ITEMlTOPIC: Design Review Board/ Planning and Environmental Commission Update (10 min.) 5. Greg Hall ITEMROPIC: Discussion of Colorado Department of Transportation Stan Zemler .Issues (45 min.) Owen Leonard Joe Russell . Frontage Road • Sand Clean-up on Vail Pass • I-70 Noise - Long-term vs. Short-term - Permanent Noise Mitigation -Signage 6. Information Update (10 min.) • Direction on Skatepark • Memorial Park Construction Manager • AIPP Artist in Residence, Ford Park 7. 8. Matters from Mayor and Council (5 min.) Adjournment (4:20 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION Page 1 WILL BEGIN AT 2 P.M. TUESDAY, NOVEMBER 4, 2003 IN THE VAIL TOWN COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BEGIN AT 6 P.M. TUESDAY, NOVEMBER 4, 2003, IN VAIL TOWN COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479- 2332 voice or 479-2356 TDD for information. Page 2 Visitor . o <~Sf "~.~ ,R ~~~ 4e 1 w° ~TAILVALLEY Chamber &Tourism Bureau Your Success Connection October 14, 2003 Vail Town Council 75 South Frontage Road Vail, Colorado 81657 Dear Council Members: I am writing this letter to express my interest in serving on the Town of Vail Commission on Special Events (CSE). As Director of Communications for the Vail Valley Chamber & Tourism Bureau (WCTB) for the past five years, I have gained an intimate knowledge of the event process including planning, promotion and execution. From the Mountain Games to Vail America Days, from Big Wheel to Oktoberfest, I have worked or volunteered for the bulk of Vail's major events. With this experience, I have learned to recognize the elements of successful events. I believe that a multitude of profitable and diverse events are a key component to the future success of Vail. The strategic priorities and tactics outlined in the CSE's 2002-2005 Strategic Plan provide a solid framework for the CSE to attract, support and evaluate both new and existing events in Vail. Within that framework, I believe the CSE can improve its capabilities in two specifics areas; .coordinating and communicating with the local business community, and integration with the marketing efforts of the Vail Local Marketing District (LMD). If a fundamental objective of the CSE is to support ;.events that entice visitors to spend more money in Vail, the CSE needs to more effectively engage the business community in event planning and execution. Secondly, there is still a need for greater integration between the CSE and the LMD-their strategies need to be more concurrent and complementary. As an employee of the WCTB, I have close relationships with countless merchants in the Vail business community. I can be a strong liaison between the CSE and local businesses. In addition, I have worked closely with the Vail Local Marketing District for five years and can help to create greater symmetry between Vail's events and Vail's marketing efforts. I woutd also like to clarify any questions regarding a potential conflict of interest I might have as an employee of the WCTB. The WCTB has not requested any funding from the Town of Vail for events in 2004: Events like Oktoberfest, Vail America Days and the Tree Lighting Ceremony will all be produced privately in 2004. I have lived in the Vail Valley for almost eight years and I have a vested interest in the future of our community. I have extensive event experience and a strong commitment to the success of Vail. Please consider me for a position on the Town of Vail Commission on Special Events. Respectfully, Ian Anderson Director of Communications Val Valley Chamber & Tourism Bureau p ~c~~odr~ ~~T , 4 203 D 100 East Meadow Drive • Suite 34 • Vail CO 81657 p 970-476-1000 • f 970-476-6008 www.visitvailvalley.com --~_._.._ - -- --- _ _- --~----9--~-.------- - Lorelei Donaldson -SEC-board position From: <vail@conciergecervantes.com> To: <Ionaldson@vailgov.com> Date: 10/13/03 7:37:51 AM Subject: SEC-board position Lorelei Page 1 Hello and greetings from Mexico. I am sending this a-mail in hopes that i may be able to accomplish the goal of submitting a formal request to be considered for the SEC. I recieved the a-mail reminding community members to submit thier letters for consideration the day i was leaving for Mexico with the Vail Resorts international marketing staff. We are on a two week sales and marketing mission thoughout Mexico City, Guadalajara, and Montery Mexico meeting with tour operators and travel agencies. However i know that the submission deadline for letters- to you is the 15th of October. Unfortunatly i will not be back in time to hand deliver one to you, but would love to be considered for one of the two positions. If this a-mail cannot be printed out for submission to the councile members i understand. I can try to get a signed copy to you via fed-x if need be for here. Please let me know what needs to happen for me to be on the list of possibles. I will be back in time for the interview date of the 21st of October. I have fisted my qualifications below just incase this a-mail will do. Thank you in advance for your attention to my request! Vail resident 9 years Vail business owner 4 years Director Sales & Marketing Newly remodeled West Vail Lodge Director Sales & Marketing Newly remodeled State Bridge Lodge Community Assist Coordinator Eagle County Salvation Army Lastly a true desire to enjoy, and help Vail develop new and exciting events! Very Sincerely Mark Cervantes vail@conciergecervantes.com 970-479-9000 CC: <markcervantes@hotmail.com> Stephen Connolly P.O. Box 3003 Vail, CO 81658 970/476-1346 September 30, 2003 Ms. Lorelei Donaldson 75 South Frontage Rd. Vail, CO 81657 Dear Lorelei: Please accept this as my letter of interest to fill one of the vacancies on the Commission for Special `Events. My Special Events background dates back to 1981 when I was the Race Director for the Gunnison Stage Race - a three-day, four events, international bicycle race. Since then I have worked on numerous events large and small. As a freelance independent contractor, I worked on sporting and cultural events. These included events open to the public and private corporate functions. I worked for IMG, the world's largest sports marketing firm, for thirteen years. During that time I managed a variety of sporting events including World TeamTennis, US Pro Skiing, the Rolex Jr. Olympics, F.I.S. World Cup Skiing, gymnastics tours and skating- shows, Closer to home here in Vail, as the director of Fundraising and Public Relations. for Ski Club Vail during the late 80's I managed the Vail Town Race Series. While with IMG, I worked on both World Alpine Ski Championships here in Vail. I was also the executive on site for the Vail Figure Skating Festival from 1994 to 1999. In 2000, I started with the VCBA on a contract basis to run their special events and monitor those being run by others. I have served as an advisory member on the CSE since its inception. As a member of the CSE, my goal will be to make sure that events funded by the Town will bring a return on the investment for the community. The CSE should also provide logistical assistance to all events that come to Vail. To this end, I have pushed for the establishment of a Special Events Network so that all businesses are aware of special: events and the potential that they hold. We must also work closer with other organizations such as the VVCTB and the VCBA to help local businesses leverage the events that do come to Town. Thank you for your time. SUNLAND SILVER GALLERY 100 E. MEADOW DR #20 VAIL, CQ. 8167 970-479-6088 970-479-898 FAX snnlandsg~aol.com Dear Ms. Sybill Navas; I'm contacting you in regards to the vacancy in the Special Events Committee. I'm interested in becoming a member of the voluntary board. My wife and I are owners of Sunland Silver Gallery. I'm very aware how important the events are in Vail. They show a big improvement of traffic, any time an event is going on in Vail. I know people are coming to Vail to have fun and that what the events are for. I have worked my whole Life taking care of people's needs for them to have a great time. I have been a resident in EagleVail for 13 years and have a well establish business. I feel it is my time to pitch in and help the community. Please give me a call to find out what else I would need to do to become a member. Yours truly, ~~~ Marty ~tewart 390-3093 QuBUC NoncE NOTICE IS HERESY GNEN that two vacancies exist on the Town of Vail Commission on Special Events {CSE). One position a;ill be fiNed by a qualified member of the at-large. retail, restaurant or IodrJing community and the other position will be filled by an at- large Community member. Applicants must be residents of the Town of Vail, own real property within the Town of Vail, own n business in the Town of Vait, or be employed within the Town of Vail. No current event promoters, producers or board members of organizations requesting funding, or their employers, may serve as a voting member. The appointments shall complete the cw~rrent terms vacated by the resignations of the at- farge retail member, and the at-large community member. The terms end on December 31, 2003. Thereafter, the Town Council shah annually appoint CSE members to two- year terms every January. Members of the CSE shall serve at the will of the Town Council. The CSE shall support the Town Council's goals and objectives and makes decisions in alignment with the Town Council's marketing direction. The mission of the CSE is to support street entertainment and special events for vitality, year-round fun, sense of community and increased quality of experience for guests and residents. The Functions and/or duties of CSE shall include, but are not limited to: hiring and overseeing a director and/or staff, as well as event producers and/or promoters; creating, funding and seeking special events for the Town of Vail; evaluating event applications and event success; submitting an annual budget for operations and events; coordinating the community calendar for special events; seeking out additional funding for special events through sponsorships and donations; evaluating and executing contracts for special events; and alt other functions as directed by the Town Council. CSE meetings are generally held on the morning of the third Tuesday of each month. Although the position is voluntary, the Town provides each member with a summer recreation pass OR blue parking p-ass in appreciation of the contribution to our community. Persons interested in serving on the CSE board should submit letters of interest and experience to the Vail Town Council, Attn: Lorelei Donaldson, Town Clerk, 75 South Frontage Road, Vail, CO 81657 by mail or in person no later than 5:00 p.m. on We nesday, October 15, 2003. All applicants will be interviewed by the Town Council at heir afternoon work session on Tuesday, October 21, 2003, with appointments to be made at the evening Council meeting on October 21, 20Q3. For more information, contact Syt:ili Navas, CSE Coordinator, at 376-2394. Town of Vaif Lorelei Donaldson, Town Clerk Published in the VAIL DAILY, October 3 and 10, 2003. DESIGN REVIEW BOARD AGENDA Wednesday, October 15, 2003 3:00 P.M. PUBLIC MEETING PUBLIC WELCOME PROJECT ORIENTATION /LUNCH -Community Development Department - Design Review Guidelines Discussion MEMBERS PRESENT SITE VISITS 1. Vail Townhomes - 303 Gore Creek Drive 2. Bell Flower - 2923 Bellflower 3. Wood Residence -11396 Sandstone Drive 4. Thoma Residence - 1220 Ptarmigan 5. Weltner Residence- 1260 Westhaven Circle 12:00 pm 2:00 pm Driver: Matt PUBLIC HEARING -TOWN COUNCIL CHAMBERS 3:00 pm Vail Townhouses Condominium Association DRB03-0438 Elisabeth Final review of proposed tree removal 303 East Gore Creek Drive, Unit 2D/Lot 1-13, Block 5, Vail Village 1St Filing Applicant: Dale Bugby MOTION: Woldrich SECOND: Rodgers VOTE: 5-0-0 CONSENT APPROVED WITH NO CONDITIONS 2. Thoma Residence DRB03-0459 Elisabeth Final review of proposed tree removal 1220 Ptarmigan /Lots 2 & 3, Block 8, Vail Village 7th Filing Applicant: Marilynn Thoma, represented by Morter Architects MOTION: Rodgers SECOND: Woldrich VOTE: 4-1-0 (Viele opposed) TABLED TO NOVEMBER 5, 2003 3. Bellflower Condominiums DRB03-0446 Matt Final Review of proposed retaining wall modifications/ soil nails & cocoa shot-crete 2923 Bellflower/Lot 2, Block 6, Vail Intermountain Applicant: Great Divide Construction Inc. MOTION: Woldrich SECOND: Rodgers VOTE:5-0-0 CONSENT APPROVED WITH NO CONDITIONS 4. Wood Residence (formerly Fermanis residence) DRB03-0348 Bill/Matt Final review of proposed changes to approved plans ~~ ~ ~,~, ~i 1 T`DI~'h OF V.AIL ~ MEMBERS ABSENT 11396 Sandstone Drive/Lot 4, Re-sub. Lot A2, Block A, Lion's Ridge Subdivision Applicant: Glen Wood, represented by Steve Riden Architects MOTION: Rodgers SECOND: Viele VOTE: 5-0-0 APPROVED WITH THE FOLLOWING CONDITIONS CONDITIONS: 1) The proposed changes are to be brought by the applicant for approval by Staff prior to completion of the residence. 2) The wood siding shall be applied to lower portions of the home as well as the currently proposed upper portions, per the applicant's direction, and shall wrap around the corners of the residence such that the application thereof does not terminate at outside corners. 3) The applicant shall direct appropriate wood application on the west side of the residence near the entrance. 4) The deck railings shall be constructed, per the applicant's direction, in a more contemporary design, incorporating cable or steel wires alongside heavier timber support posts. 5. Pal Residence DRB03-0429 Matt Final review of a change to approved plans 254 Beaver Dam Road/Lot 23, Block 7, Vail Village Filing 1St Applicant: Joe Pal, represented by Steve Riden Architects MOTION: Woldrich SECOND: Rodgers VOTE: 5-0-0 TABLED TO NOVEMBER 5, 2003 6. Weltner Residence DRB03-0448 Matt Conceptual review of proposed exterior modification 1260 Westhaven Circle/Lot 29, Glen Lyon Subdivision Applicant: Doug Weltner, represented by Peel/Langenwalter NO VOTE, CONCEPTUAL REVIEW 7. Baltz Residence DRB03-0331 Warren Final review of a new single-family home 3786 Lupine Drive/Lot 6, Bighorn 2"d Addition Applicant: Baltz Family Partners II, LLC, represented by Ruggles and Associates MOTION: Woldrich SECOND: Rodgers VOTE: 5-0-0 TABLED TO NOVEMBER 5, 2003 8. O'Dorisio Residence DRB03-0312 Warren Final review of a proposed addition and exterior changes 4444 Streamside Circle/Lot 11, Bighorn 4th Addition Applicant: Tom and Sue O'Dorisio, represented by John Perkins MOTION: Woldrich SECOND: Rodgers VOTE: 5-0-0 TABLED TO NOVEMBER 5, 2003 9. West Vail Lodge DRB03-0152 Matt Final review of proposed addition and exterior alterations 2211 North Frontage Road/Lot 1, Vail Das Schone 3`d Filing Applicant: Raj Bhakta MOTION: Woldrich SECOND: Rodgers VOTE: 5-0-0 TABLED TO NOVEMBER 5, 2003 2 Staff Approvals Musson Residence DRBO-0436 Elisabeth Installation of hot tub on deck and improved deck supports 1868 West Gore Creek Drive/Lot 47, Vail Village West 1St Filing Applicant: Paul Musson Strong Residence DRB03-0399 Elisabeth Removal of dead spruce in courtyard 443 Beaver Dam Road/Lot 4, Block 4, Vail Village 3`d Filing Applicant: Constance Miller Slifer Residence DRB03-0409 Warren Change to approved plans to replace two 3-foot doors with one 6-foot French door. 193 Gore Creek Drive/Block 5B, Vail Village 1St Filing Applicant: Rodney and Elizabeth Slifer Gunstream Residence DRB03-0432 Elisabeth Patio door and window replacement 1476 Westhaven Drive, Unit #37/Lot 53, Glen Lyon Subdivision Applicant: Robert Farnum JS Properties Re-roof DRB03-0422 Elisabeth Re-roof from EPDM to tar/gravel and 50 yr. asphalt shin~le in "sablewood" 5187 Gore Circle/Lot 10, Block 3, Bighorn Subdivision 5t addition Applicant: Plath Construction Mountain Meadows Townhouses DRB03-0421 Elisabeth Re-roof failing tar and gravel and chimney cap, same-for-same 4682 Meadow Drive/Unplatted Applicant: Plath Construction Sandstone Creek Club DRB03-0424 Bill Tree removal/replacement 1020 Vail View Drive/Lots B4, B5, and Part of Tract D, Lion's Ridge 1St Filing Applicant: Sandstone Creek Club Condominium Association Mountain Haus DRB03-0439 Bill Tree removal/replacement 292 East Meadow Drive/Lot Lot 5, Part of Tract B, Vail Village 1St Filing Applicant: Mountain Haus Condominium Association Carpenter Residence DRB03-0426 Elisabeth Re-roof with same-for-same cedar shingle 4153 Spruce Way/Lot 10-1, Block 9, Bighorn Subdivision 3`~ Addition Applicant: TA Beck Zyman Residence DRB03-0435 Elisabeth Minor exterior changes to patio area: snow-melt system and new gate 82 West Meadow Drive, Unit B/Lot 1, Vail Village 2"d Filing Applicant: Ronald Kitchell Sandstone 70 Condominiums DRB03-0444 Elisabeth Re-paint of siding and window/door trim of Westview Building 3 903 Red Sandstone Road, Westview Building/Sandstone 70 Condominiums Applicant: Terry Lamie Northwoods Condominiums DRB03-0406 Repair of cedar shake roof 600 Vail Valley Drive, Unit F3/Block F1, Northwoods Condominiums Applicant: Master Sealers Reimers Residence DRB03-0449 Remove asphalt driveway and replace with pavers and snowmelt 3090 Booth Creek Drive/Lot 8, Block 3, Vail Village 11th Filing Applicant: Vail Valley Real Estate Brokers Navas Residence DRB03-0451 Re-paint of entire duplex with similar colors 2610 Bald Mountain Road/Lot 32, Block 3, Vail Village 13th Filing Applicant: Sybil) Navas West Vail Mall DRB03-0443 Replacement of handrail with new; installation of pedestrian ramp 2171 North Frontage Road/Lot 2-A, Vail das Schone 3`~ Filing Applicant: H.C. Beck Bootlab DRB03-0452 Replacement of awning sign 500 East Lionshead Circle/Lot 3, Vail Lionshead 1St Filing Applicant: Kenneth & David Randby Siverley Residence DRB03-0440 Re-roof from cedar shake to Presidential "Dark Brown" asphalt shingle 1693 Matterhom Circle/Lot 17B, Matterhorn Village Applicant: Terry Shiverly Halaby Residence DRB03-0383 Change to approved plans (foundation and mechanical room) 252 West Meadow Drive/Lot 8, Vail Village 2"d Filing Applicant: Segerberg, Mayhew, and Associates Whiterock LLC DRB03-0423 Change to approved plans (keystone walls to boulders and relocate trees) 1249 Westhaven Drive/Lot 35, Glen Lyon Subdivision Applicant: Alan Goncharoft Halaby Residence DRB03-0384 Change to approved plans (widen patio and lower patio wall to preserve trees) 252 West Meadow Drive/Lot 8, Vail Village 2"d Filing Applicant: Segerberg, Mayhew, and Associates Turilli Residence DRB03-0453 Change to approved plans (remove proposed exterior spiral staircase) 2960A Manns Ranch Road/Lot 8, Vail Village 13th Filing Applicant: Penny Turilli Elisabeth Bill Elisabeth Elisabeth Bill Warren Bill Bill Bill Bill 4 Jasper Residence DRB03-0447 Warren Interior conversion with no exterior changes 3245 Katsos Ranch Road/Lot 8, Block 1, Vail Village Filing 12 Applicant: Harry and Deborah Jasper West Vail Lodge ("Bullcrabs") DRB03-0441 Change to approved plans, rooftop ventilation 2211 N. Frontage Road/Lot 1, Vail Das Schone Filing 3 Applicant: Scott Breay Matt West Vail Lodge DRB03-0442 Matt Change to approved plans, additional stone veneer to columns 2211 N. Frontage Road/Lot 1, Vail Das Schone Filing 3 Applicant: Raj Bhatka Fanger Residence DRB03-0413 Matt Entry enclosure 1874(A) Glacier Court/Lot 22-A, Block2, Lion's Ridge Subdivision Applicant: Brad Fanger Mezzaluna DRB03-0460 Change to approved plans, railing detail 660 Lionshead Place/Lot 1, Lionsquare Condominiums Applicant: Michael Hazard Matt The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479- 2356,Telephone for the Hearing Impaired, for information. 5