HomeMy WebLinkAbout2004 Town Council Agendas Evening SessionEVENING MEETING
6:00 P.M. TUESDAY, January 20, 2004
NOTE: Times of items are approximate, subject to change, and cannot be relied
upon to determine at what time Council will consider an item.
1. ITEM/TOPIC: Citizen Participation (5 min.)
2. ITEM/TOPIC: Consent Agenda (5 min.)
• Appointment to the Minturn Cemetery District.
BACKGROUND RATIONALE: The Minturn Cemetery District
has requested the Town Council appoint a member to their district
board of directors. The district has a current mil levy of .436 mils
(per $100,000 assessed valuation this equals $43.60) in the Town
of Vail, and as such, the board believes Vail should have
representation. This can be either a Councilmember or staff. This
board meets monthly, the second Monday of the month, 5:00 P.M.
in the Public Works facility and the meetings usually last an hour.
STAFF RECOMMENDATION: Direct the Town Manager to
appoint a member from within staff.
3. Judy Camp ITEM/TOPIC: RESOLUTION NO. 4, Series of 2004
A RESOLUTION DESIGNATING THE FOLLOWING AS
SIGNERS: STAN ZEMLER, PAMELA A. BRANDMEYER,
JACQUE LOVATO, AND JUDY CAMP ON THE PAYROLL
ACCOUNT, THE TOWN OF VAIL GENERAL CHECKING
ACCOUNT, AND THE TRC CHECKING ACCOUNT HELD AT
FIRST BANK AS PERMITITTED BY THE CHARTER OF THE
TOWN, ITS ORDINANCES, AND THE STATUES OF THE STATE
OF COLORADO. (2 min.)
ACTION REQUESTED OF COUNCIL: Approve as presented.
BACKGROUND RATIONALE: These resolutions add Town
Manager Stan Zemler as an authorized signer.
STAFF RECOMMENDATION: Approve
4. Judy Camp ITEM/TOPIC: RESOLUTION NO. 5, Series of 2004, A
RESOLUTION DESIGNATING THE FOLLOWING AS SIGNERS:
STAN ZEMLER, PAMELA A. BRANDMEYER, JACQUE LOVATO,
AND JUDY CAMP ON THE US BANK ACCOUNT FOR THE
TOWN OF VAIL PERMITITTED BY THE CHARTER OF THE
TOWN, ITS ORDINANCES, AND THE STATUTES OF THE
STATE OF COLORADO. (2 min.)
ACTION REQUESTED OF COUNCIL: Approve as presented.
BACKGROUND RATIONALE: These resolutions add Town
Manager Stan Zemler as an authorized signer.
STAFF RECOMMENDATION: Approve
5. Judy Camp ITEM/TOPIC: RESOLUTION NO. 6 Series of 2004
A RESOLUTION DESIGNATING THE FOLLOWING AS
SIGNERS: STAN ZEMLER, PAMELA A. BRANDMEYER,
JACQUE LOVATO, AND JUDY CAMP ON THE WESTSTAR
ACCOUNT FOR THE TOWN OF VAIL PERMITITTED BY THE
CHARTER OF THE TOWN, ITS ORDINANCES, AND THE
STATUTES OF THE STATE OF COLORADO. (2 min.)
ACTION REQUESTED OF COUNCIL: Approve as presented.
BACKGROUND RATIONALE: These resolutions add Town
Manager Stan Zemler as an authorized signer.
STAFF RECOMMENDATION: Approve
6. Judy Camp ITEM/TOPIC: RESOLUTION NO. 7, Series of 2004,
A RESOLUTION DESIGNATING THE FOLLOWING AS
SIGNERS: STAN ZEMLER, PAMELA A. BRANDMEYER,
JACQUE LOVATO, AND JUDY CAMP ON THE ALPINE BANK
ACCOUNT FOR THE TOWN OF VAIL PERMITITTED BY THE
CHARTER OF THE TOWN, ITS ORDINANCES, AND THE
STATUTES OF THE STATE OF COLORADO. (2 min.)
ACTION REQUESTED OF COUNCIL: Approve as presented.
BACKGROUND RATIONALE: These resolutions add Town
Manager Stan Zemler as an authorized signer.
STAFF RECOMMENDATION: Approve
7. Judy Camp ITEM/TOPIC: RESOLUTION NO. 8, Series of 2004
A RESOLUTION DESIGNATING THE FOLLOWING AS
SIGNERS: STAN ZEMLER, PAMELA A. BRANDMEYER,
JACQUE LOVATO, AND JUDY CAMP ON THE COLO TRUST
ACCOUNT FOR THE TOWN OF VAIL PERMITITTED BY THE
CHARTER OF THE TOWN, ITS ORDINANCES, AND THE
STATUTES OF THE STATE OF COLORADO. (2 min.)
ACTION REQUESTED OF COUNCIL: Approve as presented.
BACKGROUND RATIONALE: These resolutions add Town
Manager Stan Zemler as an authorized signer.
STAFF RECOMMENDATION: Approve
8. Nino Licciardi ITEM/TOPIC: Vail Recreation District Update (10 min.)
9. Greg Moffet ITEM/TOPIC: Status Report on the Red Sandstone Elementary
Lynn Fritzlen School (RSES) Multi-Purpose Recreation Facility RE: the Capital
Craig Bruntz Project Construction Budget and Operational Budget. (30 min.)
BACKGROUND RATIONALE: On December 16th, Council
heard an overview of the progress in determining options for
construction and funding of amulti-purpose recreation facility to
be located at RSES. Current funding partners are:
$369,000 Eagle River Water and Sanitation District (ERWSD) Of
the orginal escrowed $400,000, $20,000 was used in the
temporary re-location of the gymnastics facility to Avon and
another approximately $11,000 in preliminary design costs for the
new facility.
$150,000 RE50J Eagle County School District
$250,000* Vail Resorts, Inc. (VRI)
$150,000 Town of Vail (TOV) cash earmarked
$100,000 TOV in-kind
$250,000** Vail Recreation District (VRD)
TOTAL CONTRIBUTIONS WILL NOW BE $1,269,000
$1,185,030 ESTIMATED COST OF CONSTRUCTION
* Conditional based on conveyance of easements
** Subject to passage of mil levy increase in May '04 election
This project is next set to go to Planning and Environmental
Commission (PEC) on February 23, 2004. Unresolved issues:
insurance, water tap fee(s), unresolved transportation issues,
which may include a CDOT-required left-hand lane for turning and
re-location of the bus shelter and lower lot parking.
10. Nina Timm ITEM/TOPIC: Discuss an amendment to the Red Sandstone
Rick Sackbauer Creek Deed Restriction for units A-1 and B-9 (20 min.)
BACKGROUND RATIONALE: These are currently owned by
Mountain Valley Developmental Services and are completely
wheel chair accessible. Rick wants to amend the deed restriction
so that the units are always prioritized for people with disabilities.
11. Matt Mire ITEM/TOPIC: First reading of Ordinance No. 3, Series of 2004, an
George Ruther ordinance vacating that platted public right-of-way between Lots P-3 &
j, Vail Village, Fifth Filing, and a contiguous portion of Gore Creek
Drive; and setting forth details in regard thereto (15 min.)
ACTION REQUESTED OF COUNCIL:
Approve, approve with modifications, or deny Ordinance No. 3 Series
of 2004, upon first reading
BACKGROUND RATIONALE:
Pursuant to the Vail Town Charter, the Vail Town Council shall only
transfer or convey interest in real property held by the Town of Vail via
the adoption of an ordinance approving the conveyance. The purpose
of Ordinance No. 3, Series of 2004, is to comply with the applicable
provisions of the Vail town Charter in the vacating of a certain portion
of Town-owned public right-of-way. Through the adoption of
Ordinance No. 3 and the recording of the accompanying final plat, the
Vail Town Council will vacate a portion of unused right-of-way and
replat a new right-of-way for the Hanson Ranch Road Chute in Vail
Village and remedy along-standing error.
STAFF RECOMMENDATION:
The Community Development Department recommends that the Vail
Town Council approves Ordinance No. 3, Series of 2004, upon first
reading.
12. George Ruther ITEM/TOPIC: Second reading of Ordinance No. 1, Series of 2004,
an ordinance amending the effective date of Ordinance Nos. 9
and 10, Series of 2003, from February 1, 2004 to July 10, 2004,
and setting for details in regard thereto (10 min.)
13. George Ruther ITEM/TOPIC: Second reading of Ordinance No. 2, Series of
2004, an ordinance repealing Ordinance Nos. 9 and 10, Series of
2003, to revoke the approval of said ordinances causing each to
become null and void, and setting for details in regard thereto (10
min.)
14. Stan Zemler ITEM/TOPIC: Town Manager's Report (10 min.)
Adjournment (8:05 P.M.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BEGIN AT 2 P.M. ON TUESDAY, FEBRUARY 3, 2004, IN THE TOV COUNCIL
CHAMBERS.
THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING
WILL BEGIN AT 6 P.M. ON TUESDAY, FEBRUARY 3, 2004, IN TOV COUNCIL
CHAMBERS
Sign language interpretation available upon request with 24-hour notification. Please
call 479-2332 voice or 479-2356 TDD for information.
AGENDA
EVENING MEETING
6:00 P.M. TUESDAY, January 6, 2004
NOTE: Times of items are approximate, subject to change, and cannot be relied
upon to determine at what time Council will consider an item.
1. ITEM/TOPIC: Citizen Participation (5 min.)
2. Lorelei Donaldson ITEM/TOPIC: Consent Agenda (5 min.)
Pam Brandmeyer
^ Approval of the December 2, 2003 and the December 16, 2003
Evening Meeting Minutes.
^ Resolution No. 1, Series 2004, a resolution designating a public
place within the Town of Vail for the posting of notice for public
meetings of the Vail Town Council, planning and environmental
commission, Design Review Board, and other boards,
commissions, and authorities of the Town of Vail.
^ Appointment of 2 members to the Commission on Special Events
(CSE) from three applicants: Ian Anderson, Stephen Connolly,
and Robert Rothenberg.
3. Ceil Folz ITEM/TOPIC: Request for In-Kind Services by the Vail Valley
Kurt Krieg Foundation (VVF) for Two Special Events: American Ski Classic
and The Session (Snowboarding) (15 min.)
4. George Ruther ITEM/TOPIC: First reading of Ordinance No. 1, Series of 2004, an
ordinance amending the effective date of Ordinance Nos. 9 and
10, Series of 2003, from February 1, 2004 to July 10, 2004, and
setting for details in regard thereto (10 min.)
ACTION REQUESTED OF COUNCIL:
Approve, approve with modifications, or deny Ordinance No. 1,
Series of 2004, on first reading.
BACKGROUND RATIONALE:
Ordinance Nos. 9 and 10, Series of 2003, were approved by the
Town of Vail to facilitate the redevelopment of Chateau at Vail
hotel property located a 13 South frontage Road. The purpose of
this ordinance is to amend the effective date of Ordinance Nos. 9
and 10, Series of 2003, from February 1, 2004 to July 10, 2004.
This ordinance is brought on behalf of Waldir Prado (property
owner) and T.J. Brink (representing the applicant).
First reading of Ordinance No. 1 Series of 2004,
5. George Ruther ITEM/TOPIC: First reading of Ordinance No. 2, Series of 2004,
an ordinance repealing Ordinance Nos. 9 and 10, Series of 2003,
MEMORANDUM
TO: Planning and Environmental Commission
FROM: Community Development Department
DATE: January 23, 2006
SUBJECT: A request for a final review of a major exterior alteration, pursuant to Section 12-
7B-7, Major Exterior Alterations or Modifications, Vail Town Code, to allow for the
expansion of retail and restaurant space (Sweet Basil and Emata) and the
modification of an existing outdoor dining deck, located at 193 Gore Creek
Drive/Lot 5B, Block 5, Vail Village Filing 1 (Gore Creek Plaza Building) and
setting forth details in regard thereto (PEC05-0097).
Applicant: Gore Creek Plaza Condominium Association, represented by
Fritzlen Pierce Architects
Planner: Elisabeth Eckel
__________________________________________________________ ___________
I. SUMMARY
The applicant, the Gore Creek Plaza Condominium Association, represented by Fritzlen
Pierce Architects, is requesting approval of a major exterior alteration, pursuant to
Section 12-7B-7, Major Exterior Alterations or Modifications, Vail Town Code, to allow for
the expansion of retail and restaurant space (Sweet Basil and Emata) and the
modification of an existing outdoor dining deck, located at 193 Gore Creek Drive/Lot 5B,
Block 5, Vail Village Filing 1 (Gore Creek Plaza Building).
Based upon Staff’s review of the criteria in Section VIII of this memorandum and the
evidence and testimony presented, the Community Development Department
approval, with conditions,
recommends of the major exterior alteration and
modification of an existing outdoor dining deck subject to the findings and conditions
noted in Section IX of this memorandum.
II. DESCRIPTION OF REQUEST
The applicant is requesting approval of an exterior alteration to allow for the addition of
approximately 1,000 square feet of commercial floor area and restaurant space; the
addition of an elevator to provide access to the first and top floors of the building; and a
residential deck addition at the penthouse level, all within the Gore Creek Plaza Building.
Also being requested as part of this application is the modification of the configuration of
the existing outdoor dining deck at Sweet Basil, which was originally approved through a
conditional use permit request granted by the Planning and Environmental Commission
in 1992.
At the ground floor, the applicant is proposing to increase the size of the existing retail
space at Emata (formerly John Galt) by 364 square feet. Concurrently, the applicant is
proposing to enclose a portion of the outdoor dining deck at Sweet Basil restaurant,
thereby expanding the restaurant by 366 square feet. As a part of that expansion, Sweet
Basil has proposed to reconfigure the deck and planter area outside of the restaurant,
eighty (80) square feet of which is located within the Town’s right-of-way. On December
20, 2005, the applicant received permission from the Vail Town Council to proceed
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MEMORANDUM
TO: Planning and Environmental Commission
FROM: Community Development Department
DATE: January 23, 2006
SUBJECT: A request for a final review of a major exterior alteration, pursuant to Section 12-
7B-7, Major Exterior Alterations or Modifications, Vail Town Code, to allow for the
expansion of retail and restaurant space (Sweet Basil and Emata) and the
modification of an existing outdoor dining deck, located at 193 Gore Creek
Drive/Lot 5B, Block 5, Vail Village Filing 1 (Gore Creek Plaza Building) and
setting forth details in regard thereto (PEC05-0097).
Applicant: Gore Creek Plaza Condominium Association, represented by
Fritzlen Pierce Architects
Planner: Elisabeth Eckel
__________________________________________________________ ___________
I. SUMMARY
The applicant, the Gore Creek Plaza Condominium Association, represented by Fritzlen
Pierce Architects, is requesting approval of a major exterior alteration, pursuant to
Section 12-7B-7, Major Exterior Alterations or Modifications, Vail Town Code, to allow for
the expansion of retail and restaurant space (Sweet Basil and Emata) and the
modification of an existing outdoor dining deck, located at 193 Gore Creek Drive/Lot 5B,
Block 5, Vail Village Filing 1 (Gore Creek Plaza Building).
Based upon Staff’s review of the criteria in Section VIII of this memorandum and the
evidence and testimony presented, the Community Development Department
approval, with conditions,
recommends of the major exterior alteration and
modification of an existing outdoor dining deck subject to the findings and conditions
noted in Section IX of this memorandum.
II. DESCRIPTION OF REQUEST
The applicant is requesting approval of an exterior alteration to allow for the addition of
approximately 1,000 square feet of commercial floor area and restaurant space; the
addition of an elevator to provide access to the first and top floors of the building; and a
residential deck addition at the penthouse level, all within the Gore Creek Plaza Building.
Also being requested as part of this application is the modification of the configuration of
the existing outdoor dining deck at Sweet Basil, which was originally approved through a
conditional use permit request granted by the Planning and Environmental Commission
in 1992.
At the ground floor, the applicant is proposing to increase the size of the existing retail
space at Emata (formerly John Galt) by 364 square feet. Concurrently, the applicant is
proposing to enclose a portion of the outdoor dining deck at Sweet Basil restaurant,
thereby expanding the restaurant by 366 square feet. As a part of that expansion, Sweet
Basil has proposed to reconfigure the deck and planter area outside of the restaurant,
eighty (80) square feet of which is located within the Town’s right-of-way. On December
20, 2005, the applicant received permission from the Vail Town Council to proceed
1
MEMORANDUM
TO: Planning and Environmental Commission
FROM: Community Development Department
DATE: January 23, 2006
SUBJECT: A request for a final review of a major exterior alteration, pursuant to Section 12-
7B-7, Major Exterior Alterations or Modifications, Vail Town Code, to allow for the
expansion of retail and restaurant space (Sweet Basil and Emata) and the
modification of an existing outdoor dining deck, located at 193 Gore Creek
Drive/Lot 5B, Block 5, Vail Village Filing 1 (Gore Creek Plaza Building) and
setting forth details in regard thereto (PEC05-0097).
Applicant: Gore Creek Plaza Condominium Association, represented by
Fritzlen Pierce Architects
Planner: Elisabeth Eckel
__________________________________________________________ ___________
I. SUMMARY
The applicant, the Gore Creek Plaza Condominium Association, represented by Fritzlen
Pierce Architects, is requesting approval of a major exterior alteration, pursuant to
Section 12-7B-7, Major Exterior Alterations or Modifications, Vail Town Code, to allow for
the expansion of retail and restaurant space (Sweet Basil and Emata) and the
modification of an existing outdoor dining deck, located at 193 Gore Creek Drive/Lot 5B,
Block 5, Vail Village Filing 1 (Gore Creek Plaza Building).
Based upon Staff’s review of the criteria in Section VIII of this memorandum and the
evidence and testimony presented, the Community Development Department
approval, with conditions,
recommends of the major exterior alteration and
modification of an existing outdoor dining deck subject to the findings and conditions
noted in Section IX of this memorandum.
II. DESCRIPTION OF REQUEST
The applicant is requesting approval of an exterior alteration to allow for the addition of
approximately 1,000 square feet of commercial floor area and restaurant space; the
addition of an elevator to provide access to the first and top floors of the building; and a
residential deck addition at the penthouse level, all within the Gore Creek Plaza Building.
Also being requested as part of this application is the modification of the configuration of
the existing outdoor dining deck at Sweet Basil, which was originally approved through a
conditional use permit request granted by the Planning and Environmental Commission
in 1992.
At the ground floor, the applicant is proposing to increase the size of the existing retail
space at Emata (formerly John Galt) by 364 square feet. Concurrently, the applicant is
proposing to enclose a portion of the outdoor dining deck at Sweet Basil restaurant,
thereby expanding the restaurant by 366 square feet. As a part of that expansion, Sweet
Basil has proposed to reconfigure the deck and planter area outside of the restaurant,
eighty (80) square feet of which is located within the Town’s right-of-way. On December
20, 2005, the applicant received permission from the Vail Town Council to proceed
1
through the development review process to modify the configuration of the deck for
review by the Planning and Environmental Commission (PEC) and Design Review
Board (DRB). The deck exists through a lease agreement which was drafted between
the Town of Vail and the Gore Creek Plaza Building in1998. The lease must be revised
as a condition of approval for this application.
At the second story, the applicant is proposing to add116 square feet of commercial floor
area to the Sweet Basil kitchen, lending more spatial flexibility to the employees of the
restaurant. Finally, the proposal involves the addition of a new deck at the penthouse
level for the top floor homeowner and the replacement of the windows and doors
throughout the building. Though these aspects of the application do not require the
review of the Planning and Environmental Commission as they are not affecting the
overall interior square footage that are a part of the major exterior alteration, their
inclusion in this application has been deemed necessary for the sake of clarification.
The proposal also encompasses the addition of an elevator, which will provide access to
(stops at) the ground (first) floor and the Penthouse floor and will result in the addition of
thirty four (34) square feet of floor area at every level. The elevator will prompt the
construction of en elevator “tower” element at the south façade.
It should be noted that none of the proposed square footage will extend beyond the
existing building envelope due to the location of an underground parking garage, which
extends directly along the property line at Gore Creek Drive. Therefore, the amount of
site coverage existing on the lot will not be exceeded by the approval of this application.
A detailed description of the applicant’s request, the proposed architectural plans, and
the proposed rendering and photos of the existing site have been attached for reference
(see Attachments A, B, C and D). A vicinity map has been provided as well (Attachment
E).
III. BACKGROUND
The Gore Creek Plaza Building was originally constructed in 1962, prior to the Town of
Vail’s adoption of zoning regulations. The building is currently zoned Commercial Core 1
and has requested and received one variance in the 1990s for the addition of
approximately sixty (60) square feet of site coverage to build a dumpster enclosure. The
Building is currently non-conforming in regard to several aspects of the applicable
building and fire codes. Multiple meetings have been held between Town Staff and the
property ownership to determine the appropriate conditions of approval will provide
increased conformance of this building with the requirements of each Department.
IV. ROLES OF REVIEWING BODIES
Order of Review:
Generally, variance applications and exterior alteration or
modification applications will be reviewed by the Planning and Environmental
Commission, and then any accompanying design review application will be reviewed by
the Design Review Board.
Planning and Environmental Commission:
The Planning and Environmental Commission is responsible for finalapproval, approval
with modifications, or denialof a variance application, in accordance with Chapter 12-17,
Variances, Vail Town Code; and a major exterior alteration or modification application, in
accordance with Section 12-7B-7, Exterior Alterations or Modifications, Vail Town Code.
2
Design Review Board:
The Design Review Board has no review authority over a variance application or major
exterior alteration or modification application. However, the Design Review Board is
responsible for the final approval, approval with modifications, or denial of any
accompanying design review application.
Town Council:
The Town Council has the authority to hear and decide appeals from any decision,
determination, or interpretation by the Planning and Environmental Commission and/or
Design Review Board. The Town Council may also call up a decision of the Planning
and Environmental Commission and/or Design Review Board.
Staff:
The Town Staff facilitates the application review process. Staff reviews the submitted
application materials for completeness and general compliance with the appropriate
requirements of the Town Code. Staff also provides the Planning and Environmental
Commission a memorandum containing a description and background of the application;
an evaluation of the application in regard to the criteria and findings outlined by the Town
Code; and a recommendation of approval, approval with modifications, or denial.
V. APPLICABLE PLANNING DOCUMENTS
Staff believes that the following provisions of the Vail Town Code are relevant to the
review of this proposal:
TITLE 12: ZONING REGULATIONS
Article 12-7B: Commercial Core 1 (CC1) District (in part)
12-7B-1: Purpose:
The Commercial Core 1 District is intended to provide sites and to
maintain the unique character of the Vail Village commercial area, with its
mixture of lodges and commercial establishments in a predominantly
pedestrian environment. The Commercial Core 1 District is intended to
ensure adequate light, air, open space, and other amenities appropriate
to the permitted types of buildings and uses. The District regulations in
accordance with the Vail Village Urban Design Guide Plan and Design
Considerations prescribe site development standards that are intended to
ensure the maintenance and preservation of the tightly clustered
arrangements of buildings fronting on pedestrianways and public
greenways, and to ensure continuation of the building scale and
architectural qualities that distinguish the Village.
12-7B-7: Exterior Alterations and Modifications: (in part)
A-6. Compliance With Comprehensive Applicable Plans: It shall be the
burden of the applicant to prove by a preponderance of the evidence
before the planning and environmental commission that the proposed
exterior alteration is in compliance with the purposes of the CC1 district
as specified in section 12-7B-1 of this article; that the proposal is
consistent with applicable elements of the Vail village master plan, the
town of Vail streetscape master plan, and the Vail comprehensive plan;
and that the proposal does not otherwise negatively alter the character of
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the neighborhood. Further, that the proposal substantially complies with
the Vail village urban design guide plan and the Vail village design
considerations, to include, but not be limited to, the following urban
design considerations: pedestrianization, vehicular penetration,
streetscape framework, street enclosure, street edge, building height,
views, service/delivery and sun/shade analysis; and that the proposal
substantially complies with all other elements of the Vail comprehensive
plan.
VAIL VILLAGE URBAN DESIGN GUIDE PLAN (in part)
Urban Design Considerations (in part)
Sub-Area Concepts (Gore Creek Drive/Bridge Street)
Commercial Expansion (ground floor) not to exceed ten feet in depth, possible
?
arcade.
Limited Building Expansion/Improvements: Increase façade transparency on
?
south side to strengthen pedestrian activity, with entry to street. Potential expansion
may be considered on south end of building to improve street enclosure proportions but
must respect designated Hill street – Gore Range view corridors. Potential second level
open balcony deck (sun pocket) to restore activity to street lost from ground floor terrace.
Façade improvements. Eyesores removed, increased façade transparency,
?
entries simplified and oriented to intersection.
Pedestrian walkway defined (by paving, planters, lighting, benches, etc.) to avoid
?
traffic conflicts and unify diverse, disconnected building facades. Increased attraction to
reinforce lodge arcade, west end of Core Area.
Commercial expansion – one story to provide active façade to pedestrian street,
?
help reinforce connection of Gore Creek Drive to Willow Bridge Road.
Vail Village Design Considerations (in part)
A. Pedestrianization
All new or expansion construction should anticipate the appropriate level of
pedestrianization adjacent to the site. A major objective for Vail Village is to encourage
pedestrian circulation through an interconnected network of safe, pleasant pedestrian
ways. Many of the improvements recognized in the Urban Design Guide Plans and
accompanying Design Considerations are to reinforce and expand the quality to
pedestrian walkways throughout the Village.
C. Streetscape Framework
To improve the quality of the walking experience and give continuity to the pedestrian
ways, as a continuous system, two general types of improvements adjacent to the
walkways are considered:
1. Open space and landscaping – berms, grass, flowers and soft tree plangent as a
soft, colorful framework linkage along pedestrian routes; and plazas and park green
spaces as open nodes and focal point along those routes.
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2. Infill commercial storefronts – expansion of existing building, or new infill
development to create commercial activity generators to give street life and visual
interest, as attractions at key locations along pedestrian routes.
D. Street Enclosure
Very general rules, about the perception of exterior spaces have been developed
(empirically) by designers, based on the characteristics of human vision: They suggest
that an external enclosure is most comfortable where its walls are approximately ½ as
high as the width of the space enclosed;
If the ration falls to ¼ or less, the space seems unenclosed;
?
If the height is greater than the width, it comes to resemble a canyon
?
Canopies, awnings, arcade and building extensions can all create a pedestrian focus
and divert attention from upper building heights and “canyon” effects.
5
E. Street Edge
Unlike many American towns there are no standard setback requirements for buildings
in Vail Village. Consistent with the desire for intimate pedestrian scale, placement of
portions of a building at or near the property line is allowed and encouraged to give
strong definition to the pedestrian streets.
Where buildings jog to create activity pockets, other elements can be used to continue
the street edge:
Low planter walls
?
Tree planting
?
Arcades
?
Raised decks
?
Raised sidewalks
?
Texture changes in ground surface
?
Facades
Transparency: Pedestrian scale is created in many ways, but a major factor is the
openness, attractiveness, and generally public character of the ground floor façade of
adjacent building. Transparent store fronts are “people attractors”, opaque or solid walls
are more private, imply “do not approach”.
On pedestrian-oriented streets such as in the Village, ground floor commercial facades
are proportionately more transparent than upper floors. Upper floors are typically more
residential, private and thus less open.
Decks and Patios: Dining decks and patios, when property designed and sited, bring
people to the streets, opportunities to look and be looked at, and generally contribute to
the liveliness of a busy street – making a richer pedestrian experience than if those
streets were empty.
6
VAIL VILLAGE MASTER PLAN (in part)
V. Goals, Objectives, Policies and Action Steps
Goal #1: Encourage high quality redevelopment while preserving the unique
architectural scale of the Village in order to sustain its sense of community and identity.
Objective 1.2: Encourage the upgrading and redevelopment of residential and
commercial facilities.
Policy 1.2.1: Additional development may be allowed as identified by the
Action Plan and as is consistent with the Vail Village Master Plan and
Urban Design Guide Plan.
VI. SITE ANALYSIS
Address: 193 Gore Creek Drive (Gore Creek Plaza Building)
st
Legal Description: Part of Lot 5B, Block B, Vail Village 1 Filing
Zoning: Commercial Core 1 (CC1)
Land Use Plan Designation: Village Master Plan
Current Land Use: Mixed Use
Standard Allowed/Required Existing Proposed
Lot Area: .173 acres (7,535 sq. ft.) no change no change
.
Setbacks:Per Vail Village Urban Design Guide Plan no change
Height: Per Vail Village Urban Design Guide Plan no change
Density (max): 4.325 dwelling units no change no change
GRFA (max): 6,028 square feet no change no change
Landscaping: Per Vail Village Urban Design Guide Plan (specifying no net loss)
Parking: Parking requirements are no longer assessed within the CC1 zone
district
Site Coverage: 6,043 sq. ft. (80%) 6,084 sq. ft. (80.6%) no change
VII. SURROUNDING LAND USES AND ZONING
Land Use Zoning
North: Mixed Use Commercial Core I
South: Mixed Use Commercial Core I
East: Mixed Use Commercial Core I
West: Mixed Use Commercial Core I
VIII. CRITERIA AND FINDINGS
The review criteria for a major exterior alteration are established by Chapter 12-7, Vail
Town Code.
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A. Consideration of Factors Regarding Major Exterior Alteration or Modification:
The review criteria for a request of this nature, which includes additions of
greater than 100 square feet of floor area, are established by the Vail Town
Code. The emphasis of this review is on the proposal’s compatibility with the
zoning code, the Town of Vail Streetscape Master Plan, the Vail Village Urban
Design Guide Plan, the Vail Village Design Considerations and the Vail
Comprehensive Plan.
1. Compliance with the Town of Vail Zoning Code.
Staff believes this proposal is consistent with the purpose of the
Commercial Core 1 district as outlined in Section 12-7B-1, Vail Town
Code, as follows:
“To provide sites and maintain the unique character of the Vail Village
commercial area, with its mixture of lodges and commercial
establishments in a predominantly pedestrian environment. The
Commercial Core 1 Zone District is intended to ensure adequate light, air,
open space, and other amenities appropriate to the permitted types of
buildings and uses. The district regulations in accordance with the Vail
Village Urban Design Guide Plan and Design Considerations prescribe
site development standards that are intended to ensure the maintenance
and preservation of the tightly clustered arrangements of buildings
fronting on pedestrian ways and public greenways, and to ensure
continuation of the building scale and architectural qualities that
distinguish the Village.”
Staff believes the consistency of this proposal with the above criteria
stems from the applicant’s ability to maintain a predominantly pedestrian
environment despite the expansion of retail and restaurant space. The
applicant’s proposal will ensure light and air through the transparency of
the façade and will not disrupt the building scale that defines the Village.
2. Compliance with the Vail Village Urban Design Guide Plan.
Staff believes this proposal is consistent with the “Gore Creek
Drive/Bridge Street Sub-Area” objectives outlined in the Vail Village
Urban Design Guide Plan, which states commercial expansions should
be allowed at the ground floor as long as façade transparency and the
pedestrian experience are maintained or enhanced.
3. Compliance with the Urban Design Considerations for Vail Village
and the Exterior Alteration Criteria.
1. Urban design considerations (in part)
a. Pedestrianization
By providing additional enclosure at the first floor level, the
applicant is ensuring the pedestrian experience is enhanced
through eye-level improvements.
8
b. Streetscape framework
The proposal improves the quality of the walking experience by
providing some landscaping within the planter and by creating
new commercial activity to give “street life and visual interest”.
c. Street enclosure
The proposal ensures a “comfortable” enclosure for the street in
that it is only one story in height in most areas and does not cause
the pedestrian to experience the “canyon effect”.
d. Street Edge
The continuation of the low planter walls, the use of tree plantings,
and the use of a raised deck, encompass three of the aspects of
street edge which the Plan identifies as successful.
e. Views
The height of the building expansions proposed by the applicant
will not affect the views experienced by the pedestrian within the
Village.
2. Architectural/Landscape considerations
a. Roofs
The proposal under consideration utilizes low-slope roof forms,
which are specified in the criteria of the Plan.
b. Facades
The proposal under consideration utilizes transparency,
particularly at the south and east side of the Sweet Basil
enclosure, which is detailed by the Plan as essential to a quality
experience for the pedestrian. The transparent storefront
proposed for the Emata space is outlined in the Plan as a “people
attractor”.
c. Balconies
The balcony proposed at the penthouse level of the building will
lend “scale to the building” and will “add(s) variety to the building
forms”, both of which are criteria listed in the Plan.
d. Decks and Patios
The deck proposed by the applicant will likely continue to be
successful due to its position in the sunlight from 11 a.m. to 3 p.m.
and its elevation above the sidewalk to provide better separation
between the pedestrian and the diner.
9
to revoke the approval of said ordinances causing each to become
null and void, and setting for details in regard thereto (10 min.)
ACTION REQUESTED OF COUNCIL:
Approve, approve with modifications, or deny Ordinance No. 2,
Series of 2004, on first reading.
BACKGROUND RATIONALE:
Ordinance Nos. 9 and 10, Series of 2003, were approved by the
Town of Vail to facilitate the redevelopment of Chateau at Vail
hotel property located a 13 South frontage Road. The purpose of
this ordinance is to revoke the approval of said ordinances
causing each to become null and void. This ordinance is brought
on behalf of Waldir Prado (property owner) and T.J. Brink
(representing the applicant).
6. Bill Gibson ITEM/TOPIC: Second Reading of Ordinance No. 33, Series of
2003, an ordinance amending Sections 12-2-2, 12-6A-3, 12-6B-3,
12-6C-3, 12-6D-3, 12-6E-3, 12-6F-3, 12-6G-3, 12-6H-3, and
12-16-3, Vail Town Code, to allow a funiculars, and other similar
conveyances, as a conditional use in the Hillside Residential
(HR), Single-Family Residential (SFR), Two-Family Residential
(R), Two-Family Primary/Secondary Residential (P/S), Residential
Cluster (RC), Low Density Multiple-Family (LDMF), Medium
Density Multiple-Family (MDMF), High Density Multiple-Family
(HDMF), and Housing (H) Districts, and setting for details in
regard thereto (10 min.)
ACTION REQUESTED OF COUNCIL:
Approve, approve with modifications, or deny Ordinance No. 33,
Series of 2003, on second reading.
BACKGROUND RATIONALE:
On November 10, 2003, the Planning and Environmental
Commission voted 7-0 to forward a recommendation of approval
for the proposed text amendments. On December 16, 2003, the
Town Council voted 7-0 to approve the first reading of Ordinance
No. 33, Series of 2003, with one modification.
7. Matt Mire ITEM/TOPIC: Second Reading of Ordinance No. 37, Series of
2003, an ordinance amending Title 7, Chapter 2, of the Vail Town
Code; allowing for an automatic reduction of points assessed for
certain traffic offenses; and setting forth details in Regard thereto
(5 min.)
8. Lorelei Donaldson ITEM/TOPIC: Approval of 2004 Ford Park Summer Managed
Pam Brandmeyer Parking Plan (15 min.)
9. Warren Campbell ITEM/TOPIC: A proposal by Vail Resorts for the acceptance of
several easements on the proposed Forest Place Subdivision.
The Forest Place Subdivision is located at 615 West Forest
Road/Unplatted (A complete metes and bounds legal description
is available for review at the Town of Vail Community
Development Department). 20 min.
ACTION REQUESTED OF COUNCIL:
Adopt, adopt with modifications, or deny the applicant's proposed
Forest Place Subdivision and the associated easements being
granted to the Town of Vail.
BACKGROUND RATIONALE:
On December 8, 2003, the Planning and Environmental
Commission approved a request for a major subdivision pursuant
to Chapter 13-3, Major Subdivision, Vail Town Code, to allow for
the platting of the ski-way tract and four lots at the Lionshead
tennis court site. The plat includes several easements which are
to be granted to the Town and require the acceptance of Town
Council. Please see the memorandum for further details.
STAFF RECOMMENDATION:
The Community Development Department recommends that the
Town Council adopts the proposed Forest Place Subdivision and
the associated easements, located at 615 West Forest
Road/Unplatted (A complete metes and bounds legal description
is available for review at the Town of Vail Community
Development Department).
10. Stan Zemler ITEM/TOPIC: Town Manager's Report (10 min.)
11. Adjournment (7:55 P.M.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BEGIN AT 2 P.M. ON TUESDAY, JANUARY 20, 2004, IN THE TOV COUNCIL
CHAMBERS.
THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING
WILL BEGIN AT 6 P.M. ON TUESDAY, JANUARY 20, 2004, IN TOV COUNCIL
CHAMBERS
Sign language interpretation available upon request with 24-hour notification. Please
call 479-2332 voice or 479-2356 TDD for information.
EVENING MEETING
7:00 P.M. TUESDAY, FEBRUARY 3, 2004
NOTE: Times of items are approximate, subject to change, and cannot be relied
upon to determine at what time Council will consider an item.
1. ITEM/TOPIC: Citizen Participation (5 min.)
2. Lorelei Donaldson ITEM/TOPIC: Consent Agenda (5 min.)
Pam Brandmeyer
^ Approval of the January 6, 2003 and the January 20, 2003
Evening Meeting Minutes.
3. ITEM/TOPIC: Council Appointments (25 min.)
A. Appointment of Kim Ruotolo to the Channel 5 Vail Valley
Community Television Board.
BACKGROUND RATIONALE: Ludwig Kurz has served as the
Council's representative on this board. This is a voting member at
Council discretion.
B. Appointment of Dick Cleveland to the Eagle County Regional
Transportation Authority (ECO).
BACKGROUND RATIONALE: Ludwig Kurz has served as Town
Council representative on this authority and Mike Rose serves as
the voting alternate. This is a voting member required by state
legislation.
C. Appointment to the Colorado Ski Museum and Ski Hall of Fame.
BACKGROUND RATIONALE: Ludwig Kurz has served as the
Town Council representative and an advisory member.
D. Appointment to the Parking Task Force.
BACKGROUND RATIONALE: Ludwig Kurz has served along
w/Dick Cleveland on this task force. Meetings are held as
needed, usually resulting in 6-8/year. Voting member.
E. Appointment to the LionsHead Task Force
BACKGROUND RATIONALE: Ludwig Kurz has served along
w/Diana Donovan, Greg Moffet, Bill Jewitt, and community
members: Bill Anderson, Werner Kaplan, and Robert Lazier.
Voting member.
MEMORANDUM
TO: Planning and Environmental Commission
FROM: Community Development Department
DATE: February 13, 2006
SUBJECT: A request for a recommendation to the Vail Town Council to review the
Vail Land Use Plan map, pursuant to Section 8-3, Vail Land Use Plan to
designate the Lionshead Redevelopment Master Plan area, and setting
forth details in regard thereto. (PEC05-0098)
Applicant: Town of Vail
Planner: Warren Campbell
______________________________________________________________________
I. SUMMARY
The applicant, Town of Vail, is requesting a recommendation from the Planning
and Environmental Commission regarding an amendment to the Vail Land Use
Plan text and map to designate the land area included within the boundaries of
the Lionshead Redevelopment Master Plan as being regulated in terms of land
use by the Lionshead Redevelopment Master Plan.
Staff is asking the Commission to listen to a presentation on the proposed Vail
Land Use Plan text and map amendments. Upon completion of the presentation,
staff is requesting that Commission engages in a discussion with the staff and
provide their input and feedback on the proposal and then forward a
approval
recommendation of to the Town Council on the proposed text and map
amendments.
II. DESCRIPTION OF THE REQUEST
The applicant, Town of Vail, is requesting a recommendation from the Planning
and Environmental Commission regarding an amendment to the Vail Land Use
Plan text and map to designate the land area included within the boundaries of
the Lionshead Redevelopment Master Plan as being regulated in terms of land
use by the Lionshead Redevelopment Master Plan. The purpose of this meeting
is to allow the staff to present revised Vail Land Use Plan text and a revision to
the Vail Land Use Plan Map.
III. BACKGROUND
The Town of Vail Land Use Pan was adopted on November 18, 1986, with the
purpose of articulating land use goals and guiding future decisions regarding land
use within the Town. Accompanying the Plan is a map which identifies in a
spatial format the location of the Land Use Categories identified in the Plan. The
Vail Land Use Plan and map have been updated several times. Most recently, in
association with the Vail’s Front Door project. Section V of this memorandum will
1
MEMORANDUM
TO: Planning and Environmental Commission
FROM: Community Development Department
DATE: February 13, 2006
SUBJECT: A request for a recommendation to the Vail Town Council to review the
Vail Land Use Plan map, pursuant to Section 8-3, Vail Land Use Plan to
designate the Lionshead Redevelopment Master Plan area, and setting
forth details in regard thereto. (PEC05-0098)
Applicant: Town of Vail
Planner: Warren Campbell
______________________________________________________________________
I. SUMMARY
The applicant, Town of Vail, is requesting a recommendation from the Planning
and Environmental Commission regarding an amendment to the Vail Land Use
Plan text and map to designate the land area included within the boundaries of
the Lionshead Redevelopment Master Plan as being regulated in terms of land
use by the Lionshead Redevelopment Master Plan.
Staff is asking the Commission to listen to a presentation on the proposed Vail
Land Use Plan text and map amendments. Upon completion of the presentation,
staff is requesting that Commission engages in a discussion with the staff and
provide their input and feedback on the proposal and then forward a
approval
recommendation of to the Town Council on the proposed text and map
amendments.
II. DESCRIPTION OF THE REQUEST
The applicant, Town of Vail, is requesting a recommendation from the Planning
and Environmental Commission regarding an amendment to the Vail Land Use
Plan text and map to designate the land area included within the boundaries of
the Lionshead Redevelopment Master Plan as being regulated in terms of land
use by the Lionshead Redevelopment Master Plan. The purpose of this meeting
is to allow the staff to present revised Vail Land Use Plan text and a revision to
the Vail Land Use Plan Map.
III. BACKGROUND
The Town of Vail Land Use Pan was adopted on November 18, 1986, with the
purpose of articulating land use goals and guiding future decisions regarding land
use within the Town. Accompanying the Plan is a map which identifies in a
spatial format the location of the Land Use Categories identified in the Plan. The
Vail Land Use Plan and map have been updated several times. Most recently, in
association with the Vail’s Front Door project. Section V of this memorandum will
1
go into greater detail on the contents of the Plan.
IV.ROLES OF THE REVIEWING BOARDS
Vail Land Use Plan Amendments
Planning and Environmental Commission:
Action: The Planning and Environmental Commission is advisory to the
Town Council. The Planning and Environmental Commission shall review
the proposal and make a recommendation to the Town Council on the
consistency of the proposed amendment with applicable review criteria
and the policies, goals and objectives outlined in the Vail Land Use Plan
and other applicable master plan documents.
Design Review Board:
Action: The Design Review Board has no review authority on Land Use
Plan amendments.
Staff:
The staff is responsible for ensuring that all submittal requirements are
provided. The staff advises the applicant as to consistency of the
proposed amendment with applicable review criteria and the policies,
goals and objectives outlined in the Vail Land Use Plan and other
applicable master plan documents. Staff provides a staff memo
containing background on the property and provides a staff evaluation of
the project with respect to the required criteria and findings, and a
recommendation on approval, approval with conditions, or denial. Staff
also facilitates the review process.
Town Council:
Action: The Town Council is responsible for final approval/denial of a Vail
Land Use Plan amendment. The Town Council shall review and approve
the proposal based on the consistency of the proposed amendment with
applicable review criteria and the policies, goals and objectives outlined in
the Vail Land Use Plan and other applicable master plan documents.
V. APPLICABLE PLANNING DOCUMENTS
Vail Land Use Plan (in part)
The Vail Land Use Plan was initiated in 1985 and adopted in 1986 by the Vail
Town Council. The main purpose of the Land Use Plan is two-fold:
1. To articulate the land use goals of the Town.
2. To serve as a guide for decision making by the Town.
The Vail Land Use Plan is intended to serve as a basis from which future land
use decisions may be made within the Town of Vail. The goals, as articulated
within the Land Use Plan, are meant to be used as adopted policy guidelines in
the review process for new development proposals. In conjunction with these
2
goals, land use categories are defined to indicate general types of land uses
which are then used to develop the Vail Land Use Map. The Land Use Plan is
not intended to be regulatory in nature, but is intended to provide a general
framework to guide decision making. Where the land use categories and zoning
conflict, existing zoning controls development on a site.
The Vail Land Use Plan contains the following goals:
1.0 General Growth/Development
1.1 Vail should continue to grow in a controlled environment,
maintaining a balance between residential, commercial and
permanent
recreational uses to serve both the visitor and the
resident.
1.2 The quality of the environment including air, water and other
natural resources should be protected as the Town grows.
1.3 The quality of development should be maintained and upgraded
whenever possible.
1.4 The original theme of the old Village Core should be carried into
new development in the Village Core through continued
implementation of the Urban Design Guide Plan.
1.5 Commercial strip development of the Valley should be avoided.
1.6 Development proposals on the hillsides should be evaluated on a
case by case basis. Limited development may be permitted for
some low intensity uses in areas that are not highly visible from the
Valley floor. New projects should be carefully controlled and
developed with sensitivity to the environment.
1.7 New subdivisions should not be permitted in high geologic hazard
areas.
1.8 Recreational and public facility development on National Forest
lands may be permitted where no high hazards exist if:
a) Community objectives are met as articulated in the
Comprehensive Plan.
b) The parcel is adjacent to the Town boundaries, with good
access.
c) The affected neighborhood can be involved in the decision-
making process.
1.9 National Forest land which is exchanged, sold or otherwise falls
into private ownership should remain as open space and not be
zoned for private development.
3
1.10 Development of Town owned lands by the Town of Vail (other than
parks and open space) may be permitted where no high hazards
exist, if such development is for public use.
1.11 Town owned lands shall not be sold to a private entity, long term
leased to a private entity or converted to a private use without a
public hearing process.
1.12 Vail should accommodate most of the additional growth in existing
developed areas (infill areas).
1.13 Vail recognizes its stream tract as being a desirable land feature as
well as its potential for public use.
2.0 Skier/Tourist Concerns
2.1 The community should emphasize its role as a destination resort
while accommodating day skiers.
2.2 The ski area owner, the business community and the Town leaders
should work together closely to make existing facilities and the
Town function more efficiently.
2.3 The ski area owner, the business community and the Town leaders
should work together to improve facilities for day skiers.
2.4 The community should improve summer recreational and cultural
opportunities to encourage summer tourism.
2.5 The community should improve non-skier recreational options to
improve year-round tourism.
2.6 An additional golf course is needed. The Town should work with
the down valley communities to develop a public golf course as
well as other sports facilities to serve the regional demand for
recreational facilities.
2.7 The Town of Vail should improve the existing park and open space
lands while continuing to purchase open space.
2.8 Day skiers need for parking and access should be accommodated
through creative solutions such as:
a) Increased busing from out of town.
b) Expanded points of access to the mountain by adding
additional base portals.
c) Continuing to provide temporary surface parking.
d) Addition of structured parking.
4
3.0 Commercial
3.1 The hotel bed base should be preserved and used more efficiently.
3.2 The Village and Lionshead areas are the best location for hotels to
serve the future needs of the destination skiers.
3.3 Hotels are important to the continued success of the Town of Vail,
therefore conversion to condominiums should be discouraged.
3.4 Commercial growth should be concentrated in existing commercial
areas to accommodate both local and visitor needs.
3.5 Entertainment oriented business and cultural activities should be
encouraged in the core areas to create diversity. More nighttime
businesses, on-going events and sanctioned “street happenings”
should be encouraged.
4.0 Village Core / Lionshead
4.1 Future commercial development should continue to occur primarily
in existing commercial areas. Future commercial development in
the Core areas needs to be carefully controlled to facilitate access
and delivery.
4.2 Increased density in the Core areas is acceptable so long as the
existing character of each area is preserved thorough
implementation of the Urban Design Guide Plan.
4.3 The ambiance of Vail Village is important to the identity of Vail and
should be preserved. (scale, alpine character, small town feeling,
mountains, natural setting, intimate size, cosmopolitan feeling,
environmental quality.)
4.4 The connection between the Village Core and Lionshead should be
enhanced through:
a) Installation of a new type of people mover.
b) Improving the pedestrian system with a creatively designed
connection, oriented toward a nature walk, alpine garden,
and/or sculpture plaza.
c) New development should be controlled to limit commercial
uses.
5.0 Residential
5.1 Additional residential growth should continue to occur primarily in
existing, platted areas and as appropriate in new areas where high
hazards do not exist.
5
5.2 Quality time-share units should be accommodated to help keep
occupancy rates up.
5.3 Affordable employee housing should be made available through
private efforts, assisted by limited incentives, provided by the Town
of Vail with appropriate restrictions.
5.4 Residential growth should keep pace with the marketplace
demands for a full range of housing types.
5.5 The existing employee housing base should be preserved and
upgraded. Additional employee housing needs should be
accommodated at varied sites throughout the community.
Sub-section 8.3.C of the Vail Land Use Plan outlines the amendments
procedures for proposed changes to the Plan. The amendment process is one
which is intended to assure the Plan’s effectiveness with periodic updates to
reflect current thinking and changing market conditions. The process includes
amendments which may be initiated in any of the following three ways:
A. By the Community Development Department
B. By the Planning and Environmental Commission or Town Council
C. By the Private Sector
Pursuant to Sub-section 8.3.C.2, in part, (an application initiated by the private
sector),
“Such applications will be considered at a meeting with the PEC. At the
PEC public hearing, a recommendation shall be made to the Town
Council, whereupon a decision shall then be rendered. To change the by
this procedure, it shall be the responsibility of the applicant to clearly
demonstrate how conditions have changed since the Plan was adopted,
how the Plan is in error, or how the addition, deletion, or change to the
Plan is in concert with the Plan in general. Such decision may include
approval, approval with conditions, or denial. Amendments may be
requested for changes to the goals and policies and/or Land Use Plan
map. If such request is approved, such change shall be made to the Plan
document and/or map. If such request is denied, no such request that is
substantially the same as that previously denied shall be considered for a
period of one year.”
An amendment to the Vail Land Use Plan shall be approved by the Vail Town
Council upon passage of a resolution.
VI. PROPOSED MASTER PLAN AMENDMENTS
To change the Vail Land Use Plan it will be the responsibility of staff to clearly
demonstrate 1) how conditions have changed since the Plan were adopted; 2)
OR
how the Plan in error 3) how the addition, deletion, or change to the Plan are
in concert with the Plan in general.
6
4. Warren Campbell ITEM/TOPIC: Appeal of the December 8, 2003, Planning and
Environmental Commission denial of a request for a sign variance
pursuant to Section 11-4A-1, Signs Permitted in Zone District, Vail
Town Code, to allow for additional signage for Bogart's Bar and
Bistro, located at 143 East Meadow Drive, Unit 165
(Crossroads)/Lot P, Block 5D, Vail Village 1st Filing. (5 min.)
ACTION REQUESTED OF COUNCIL:
Uphold, uphold with conditions, or modify the Planning and
Environmental Commission's denial of a variance to Section 11-
4A-1, Signs Permitted in Zone District, Vail Town Code.
BACKGROUND RATIONALE:
On December 8, 2003, the Planning and Environmental
Commission denied a request for a variance to Section 11-4A-1,
Signs Permitted in Zone District, Vail Town Code, to allow for
additional signage for Bogart's Bar and Bistro along East Meadow
Drive. The applicant has submitted an appeal of the Planning and
Environmental Commission's denial. Please refer to the staff
memorandum for additional information.
STAFF RECOMMENDATION:
Staff recommends that the Town Council upholds the Planning
and Environmental Commission's denial of the requested variance
to Section 11-4A-1, Signs Permitted in Zone District, Vail Town
Code, to allow for additional signage for Bogart's Bar and Bistro,
located at 143 East Meadow Drive, Unit 165 (Crossroads)/Lot P,
Block 5D, Vail Village 1st Filing.
5. George Ruther ITEM/TOPIC: Second reading of Ordinance No. 3, Series of 2004, an
Matt Mire ordinance vacating that platted public right-of-way between Lots P-3 &
j, Vail Village, Fifth Filing, and a contiguous portion of Gore Creek
Drive; and setting forth details in regard thereto (5 min.)
6. Lorelei Donaldson ITEM/TOPIC: Approval of Ford Park User Fees (5 min.)
7. Rick Chastain ITEM/TOPIC: The Pro Cycling tour team is planning a trip to Vail
and would like to give an update to the Town Council (15 min.)
8. Stan Zemler ITEM/TOPIC: Town Manager's Report (10 min.)
9. Adjournment (8:15P.M.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BEGIN AT 2 P.M. ON TUESDAY, FEBRUARY 17, 2004, IN THE TOV COUNCIL
CHAMBERS.
THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING
WILL BEGIN AT 6 P.M. ON TUESDAY, FEBRUARY 17, 2004, IN TOV COUNCIL
CHAMBERS
Sign language interpretation available upon request with 24-hour notification. Please
call 479-2601 voice or 479-2356 TDD for information.
TOWN COUNCIL
EVENING MEETING
6:00 P.M. TUESDAY, FEBRUARY 17, 2004
NOTE: Times of items are approximate, subject to change, and cannot be relied
upon to determine at what time Council will consider an item.
1. Dwight Henninger ITEM/TOPIC: Recognition of Vail dispatchers Sharon Farmer
and Amy Gray. Farmer was recently awarded a Life Saving
Award from the Eagle County Sheriff's Office and the Vail Police
Department's Bronze Wreath of Meritorious Service, while Gray
received the Vail Police Department's Certificate of
Commendation (5 min.)
2. ITEM/TOPIC: Citizen Participation (5 min.)
3. ITEM/TOPIC: Consent Agenda
Stan Zemler A. Resolution No. 9, Series of 2004, CML (5 min.)
George Ruther B. Resolution No. 10, Series of 2004, a resolution
authorizing the Town Manager to sign a bargain and sale deed,
for good and valuable consideration, in hand paid or received, to
hereby sell and convey a certain vacated potion of platted right-of-
way between Lots P-3and J, Block 5-A, Vail Village, Fifth Filing,
and a contiguous portion of Gore Creek Drive, that is described on
Exhibit A attached hereto and made part hereof, with all its
appurtenances, to Vail Associates Holdings, LTD., a Colorado
corporation, and setting forth details in regard thereto. (10 min.)
ACTION REQUESTED OF COUNCIL:
Approve, approve with modifications, or deny Resolution No. 10,
Series of 2004.
BACKGROUND RATIONALE:
On February 3, 2004, the Vail Town Council approved Ordinance
No. 3, Series of 2004, an ordinance vacating that platted public
right-of-way between Lots P-3 & j, Block 5-A, Vail Village, Fifth
Filing, and a contiguous portion of Gore Creek Drive; and setting
forth details in regard thereto. Upon approval of Ordinance No. 3,
Series of 2004, the next step in the conveyance process is to now
execute the bargain and sale deed of the vacated right-of-way and
record the final plat at the Office of the Eagle County Clerk &
Recorder.
4. Greg Hall ITEM/TOPIC: Vail Village Streetscape Bid Award for 2004-2005
(15 min.)
ACTION REQUESTED OF COUNCIL: Approve/ Deny Vail Village
Streetscape Project Bid
BACKGROUND RATIONALE:
The Town of Vail and Eagle River Water Sanitation District
cooperatively have designed and bid construction improvements
in Vail Village. These improvements include the replacement of
utility lines, drainage system improvements, installation of a
snowmelt system and final streetscape treatment for Bridge
Street, Wall Street, Earl Eaton Plaza, Hanson Ranch Road from
Seibert Circle to Hanson Ranch Chute and Gore Creek Drive from
Wall Street to Mill Creek. The Town of Vail has received three bids
for the "Vail Village Streetscape Project". The bids received are
as follows:
Vail Village Streetscape Project Bids
Base Bid Alternate A Base Bid With Alt A
B& B Excavating $ 6,298,220.06 $ 35,945.00 $ 6,290,867.04
Gould Construction $ 8,009,020.15 $ 37,980.00 $ 7,904,800.15
American Civil Constructors $ 8,207,569.00 $ (80,000.00) $ 7,947,069.00
Designer Estimate $ 5,902,780.80 $ 115,000.00 $ 6,009,605.80
The Project is scheduled to begin construction staging April 12tH
2004 with full excavation to begin April 19th 2004. The project will
continue in a spring and fall construction sequence for the next 2
years 2004-20005. The project will also include the construction of
a restroom underneath Vendettas' deck, (it is not included in the
bid, nor the project budget, but estimated to be $350,000). The
Streetscape Design Committee reviewed the bid and recommends
the council direct the Town Manager to execute a contract t with B
& B Excavating up to $ 6,650,000, to construct the utility,
drainage, snowmelt and streetscape improvements including a
public bathroom underneath Vendettas deck.
STAFF RECOMMENDATION: Direct the Town Manager to
execute with B&B Excavating a contract up to $6,650,000 and
supplement the streetscape budget an additional $ 250,000 for the
unbudgeted restroom from other project account savings.
5. Greg Hall ITEM/TOPIC: Purchase six transit buses from Orion Bus
Todd Scholl Industries (10 min.)
ACTION REQUESTED OF COUNCIL: Approve/ Deny Purchase
of six transit buses.
BACKGROUND RATIONALE: The Town signed a contract to
purchase eight buses in June, 2002, from Orion Bus Industries.
The contract has an "options" clause that allows us to purchase up
to fifteen additional coaches within five years with the price being
adjusted by the CPI index for Series ID 1413 Trucks and Buses.
The original contract price was $293,000 per bus, the current
proposal is $298,980 per bus which is a net increase of just over
2%. The total contract price for the six buses will be $1,793,880.
The Town has secured two FTA grants (2003 & 2004) of approx.
$1,420,900 for a net cost to the Town of $372,980.
The six buses that are being replaced are 1990, 1991 & 1992
model years and only one of the buses being replaced is ADA
compliant. The FTA's minimum life expectancy is 12 years for a
bus. These buses will complete the replacement of the older 35'
conventional buses the Town operates and reduces the bus fleet
size by 2 buses, per the budget reduction measures of 2003. The
newer buses will have cleaner burning engines and will meet all
ADA requirements.
The Town has budgeted in capital projects for four buses to be
replaced in 2004 and two in 2005, the delivery of the buses is one
year from the contract signing. The Town has also budgeted a
Hybrid in-town bus for 2005, and I hope to have a demo in Vail in
the near future.
STAFF RECOMMENDATION: Purchase six transit buses from
Orion Bus Industries.
6. Matt Gennett ITEM/TOPIC: Appeal of the December 8, 2003, Planning and
Environmental Commission (PEC) denial of a request for a
setback variance, pursuant to Section 12-6D-6, Setbacks, Vail
Town Code, to allow for a garage addition, located at 1956 West
Gore Creek Drive/Lot 45, Vail Village West 2nd Filing (30 min.)
ACTION REQUESTED OF COUNCIL:
Uphold, uphold with conditions, or modify the Planning and
Environmental Commission's denial of a variance to Section 12-
6D-6, Setbacks, Vail Town Code.
BACKGROUND RATIONALE:
On December 8, 2003, the Planning and Environmental
Commission denied a request for a variance to Section 12-6D-6,
Setbacks, Vail Town Code, to allow for a garage addition, located
at 1956 West Gore Creek Drive/Lot 45, Vail Village West 2nd
Filing. The PEC's denial of the applicant's request was based
upon the applicant's self imposed hardship and that a grant of
special privilege would occur if a variance were to be granted. The
applicant has submitted an appeal of the Planning and
Environmental Commission's denial. Please refer to the attached
Planning and Environmental staff memorandum from the
December 8, 2003 meeting for additional information.
STAFF RECOMMENDATION:
Staff recommends that the Town Council upholds the Planning
and Environmental Commission's denial of the requested variance
to Section 12-6D-6, Setbacks, Vail Town Code, to allow for a
garage addition, located at 1956 West Gore Creek Drive/Lot 45,
Vail Village West 2nd Filing.
7. Stan Zemler ITEM/TOPIC: Town Manager's Report (10 min.)
Council Retreat Update
Adjournment (7:30 P.M.)
TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BEGIN AT 2 P.M. ON TUESDAY, MARCH 2, 2004, IN THE TOV COUNCIL
CHAMBERS.
THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING
WILL BEGIN AT 6 P.M. ON TUESDAY, MARCH 2, 2004, IN TOV COUNCIL
CHAMBERS
Sign language interpretation available upon request with 24-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information.
TOWN COUNCIL
EVENING MEETING AGENDA
6:00 P.M. TUESDAY, MARCH 2, 2004
NOTE: Times of items are approximate, subject to change, and cannot be relied
upon to determine at what time Council will consider an item.
1. ITEM/TOPIC: Citizen Participation (5 min.)
2. ITEM/TOPIC: Consent Agenda (5 min.)
• Approval of the February 2, 2004 and February 17, 2004
Evening Meeting Minutes.
3. ITEM/TOPIC: Proclamation 1, 2004. A Proclamation designating
March 6, 2004 Helmut Pricker Day in Vail, Colorado (5 min.)
4. Kent Myers ITEM/TOPIC: Summer Air Service Update. United and
Continental airlines proposals. (15 min.)
5. Bill Gibson ITEM/TOPIC: Proposed text amendments to Title 12, Zoning
Regulations, Vail Town Code, to amend the Gross Residential
Floor Area (GRFA) regulations in the Hillside Residential (HR),
Single-Family Residential (SFR), Two-Family Residential (R),
Two-Family Primary/Secondary Residential (PS), Residential
Cluster (RC), Low Density Multiple-Family (LDMF), Medium
Density Multiple-Family (MDMF), High Density Multiple-Family
(HDMF), and Housing (H) zone districts, and setting forth details
in regard thereto (45 min.)
ACTION REQUESTED OF COUNCIL:
Listen to a staff presentation concerning the Planning and
Environmental Commission's recommendation related to the
proposed Gross Residential Floor Area (GRFA) text amendments
and then solicit public input and questions.
BACKGROUND RATIONALE:
This is a continuation of the Town Council's February 3, 2004
discussions.
6. Leslie Pickling ITEM/TOPIC: Approval Vail Village Streetscape Art work
(5 min.)
ACTION REQUESTED OF COUNCIL:
Vote to approve artwork
MEMORANDUM
TO: Planning and Environmental Commission
FROM: Community Development Department
DATE: March 27, 2006
SUBJECT: A request for a recommendation to the Vail Town Council of a text amendment to
Chapter 20, Annexed Areas, Vail Town Code, to amend the process for zoning
district determination of annexed areas, and setting forth details in regard
thereto. (PEC06-00)
Applicant: Town of Vail
Planner: George Ruther
I. SUMMARY
The Town of Vail Community Development Department has identified a need to amend
the process for zoning district determination of annexed areas, as prescribed in Chapter
12-20 of the Zoning Regulations. The current process results in an inordinate amount of
time due to the two step process. If approved, this amendment will streamline the
process for determining zoning of annexed areas by creating a concurrent review
process. The purpose of this public hearing is to present the proposed text amendment
for amending the zoning determination process for the Commission’s consideration.
Staff is recommending that the Planning & Environmental Commission forwards a
approval
recommendation of of the proposed text amendment to the Vail Town Council.
The criteria and findings that the Planning & Environmental Commission must
consider when evaluating this request are outlined in Section V of this
memorandum.
II. DESCRIPTION OF THE REQUEST
The Town of Vail Community Development Department is proposing a text amendment
to Chapter 12-20, Annexed Areas, Vail Town Code, to amend the process for zoning
district determination of annexed areas, and setting forth details in regard thereto. This
amendment has been initiated by the Community Development Department in an effort
to streamline and expedite the process for determining zoning of annexed areas. If
approved, an application for zoning of annexed areas will be able to be considered
simultaneously with an application for annexation. Presently, according to Section 12-
20-4, Zoning District Determination, Vail Town Code, an application for zoning of
annexed areas shall only occur after the effective date of the annexing ordinance. Upon
the adoption of the proposed amendment, the Zoning Regulations will no longer
preclude the two ordinances ( zoning and annexing) from being reviewed at the same
time.
1
MEMORANDUM
TO: Planning and Environmental Commission
FROM: Community Development Department
DATE: March 27, 2006
SUBJECT: A request for a recommendation to the Vail Town Council of a text amendment to
Chapter 20, Annexed Areas, Vail Town Code, to amend the process for zoning
district determination of annexed areas, and setting forth details in regard
thereto. (PEC06-00)
Applicant: Town of Vail
Planner: George Ruther
I. SUMMARY
The Town of Vail Community Development Department has identified a need to amend
the process for zoning district determination of annexed areas, as prescribed in Chapter
12-20 of the Zoning Regulations. The current process results in an inordinate amount of
time due to the two step process. If approved, this amendment will streamline the
process for determining zoning of annexed areas by creating a concurrent review
process. The purpose of this public hearing is to present the proposed text amendment
for amending the zoning determination process for the Commission’s consideration.
Staff is recommending that the Planning & Environmental Commission forwards a
approval
recommendation of of the proposed text amendment to the Vail Town Council.
The criteria and findings that the Planning & Environmental Commission must
consider when evaluating this request are outlined in Section V of this
memorandum.
II. DESCRIPTION OF THE REQUEST
The Town of Vail Community Development Department is proposing a text amendment
to Chapter 12-20, Annexed Areas, Vail Town Code, to amend the process for zoning
district determination of annexed areas, and setting forth details in regard thereto. This
amendment has been initiated by the Community Development Department in an effort
to streamline and expedite the process for determining zoning of annexed areas. If
approved, an application for zoning of annexed areas will be able to be considered
simultaneously with an application for annexation. Presently, according to Section 12-
20-4, Zoning District Determination, Vail Town Code, an application for zoning of
annexed areas shall only occur after the effective date of the annexing ordinance. Upon
the adoption of the proposed amendment, the Zoning Regulations will no longer
preclude the two ordinances ( zoning and annexing) from being reviewed at the same
time.
1
bold
The proposed amendments are indicated in (additions) and strike-through
(deletions) as follows:
CHAPTER 20
Annexed Areas
12-20-1: APPLICABILITY:
This Title shall be applicable to any area annexed to the Town subsequent to the
effective date hereof. and zoning districts shall be initially imposed on the annexed area
within the time prescribed in the annexing ordinance and in accordance with the
provisions of this Chapter. (Ord. 23(1974) § 3: Ord. 8(1973) § 22.100)
12-20-2: ZONING DISTRICTS IMPOSED:
An annexed area shall be divided into one or more zoning districts as established by
An application for the imposition of zoning on the
Section 12-4-1 of this Title.
annexed area may be considered in conjunction with the annexing ordinance at
any time after a petition for annexation has been found to be valid in accordance
with CRS 31-12-107. The proposed zoning ordinance shall not be passed on final
reading prior to the passage of the annexing ordinance on final reading. If an
application for zoning determination is not reviewed in conjunction with the
annexing ordinance, a final zoning district determination must be made within
ninety days of the effective date of the annexing ordinance.
(Ord. 13(1974) § 3:
Ord. 8(1973) § 22.201)
12-20-3: DESIGNATED ON ZONING MAP:
The zoning districts imposed on an annexed area shall be shown on a map which shall
become an addition to the Official Zoning Map adopted by Section 12-5-1 of this Title.
(Ord. 23(1974) § 3: Ord. 8(1973) § 22.202)
12-20-4: ZONING DISTRICT DETERMINATION:
A. Hearing Date: After the effective date of an annexing ordinance, the Town
Council by motion shall direct the Planning and Environmental Commission to set a date
for a public hearing to consider the zoning districts to be imposed on the annexed area.
The date of the public hearing for consideration of zoning on the annexed area
shall be set in accordance with the applicable provisions of Chapter 3 of this Title.
B. Notice; Conduct Of Hearing: Notice shall be given, the hearing shall be
conducted, and a report of the Planning and Environmental Commission stating its
findings and recommendations shall be transmitted to the Town Council in accordance
with the applicable provisions of Chapter 3 of this Title.
C. Council Action: Upon receipt of the report of the Planning and Environmental
Commission, the Town Council shall determine the zoning districts to be imposed on the
annexed area in accordance with the applicable provisions of subsections 12-3-7F and
G of this Title.
2
D. Ordinance Enactment: The determination of zoning district by the Town Council
shall be made through its enactment of an ordinance imposing zoning districts on the
annexed area. (Ord. 23(1974) § 3: Ord. 8(1973) §§ 22.302–22.304)
III. BACKGROUND
On August 7, 1973, the Vail Town Council enacted Ordinance No. 8, Series of 1973,
adopting the Zoning Regulations for the Town of Vail and dividing the Town into twelve
zone districts as shown on the Official Zoning Map of the Town of Vail.
On November 12, 1974, the Vail Town Council enacted Ordinance No. 23, Series of
1974, an emergency ordinance amending the Zoning Ordinance through the addition of
provisions to make it applicable to areas subsequently annexed to the Town and for the
imposition of zoning districts on annexed areas. The emergency ordinance was a result
of the Bighorn Annexation in East Vail in 1974.
IV. ROLES OF REVIEWING BODIES
Order of Review:
Generally, text amendment applications will be reviewed by the
Planning and Environmental Commission and the Commission will forward a
recommendation to the Town Council. The Town Council will then review the text
amendment application.
Planning and Environmental Commission:
The Planning and Environmental Commission is responsible for the review of a text
amendment application, pursuant to Section 12-3-7, Amendment, Vail Town Code, and
forwarding of a recommendation to the Town Council.
Design Review Board:
The Design Review Board has no review authority over a text amendment to the Vail
Town Code.
Town Council:
The Town Council is responsible for finalapproval, approval with modifications, or denial
of a text amendment application, pursuant to Section 12-3-7, Amendment, Vail Town
Code.
The Town Council has the authority to hear and decide appeals from any decision,
determination, or interpretation by the Planning and Environmental Commission and/or
Design Review Board. The Town Council may also call up a decision of the Planning
and Environmental Commission and/or Design Review Board.
Staff:
The Town Staff facilitates the application review process. Staff reviews the submitted
application materials for completeness and general compliance with the appropriate
requirements of the Town Code. Staff also provides the Planning and Environmental
Commission a memorandum containing a description and background of the application;
an evaluation of the application in regard to the criteria and findings outlined by the Town
Code; and a recommendation of approval, approval with modifications, or denial.
V. REVIEW CRITERIA
3
The review criteria and factors for consideration for a text amendment application are
established by the provisions of Section 12-3-7, Amendments, Vail Town Code.
1. The extent to which the text amendment furthers the general and specific
purposes of the Zoning Regulations; and,
The general and specific purposes of the Zoning Regulations are prescribed in
Section 12-1-2, Purpose, of the Vail Town Code. The following purposes are
listed in Section 12-1-2,
“General: These regulations are enacted for the purpose of promoting the
health, safety, morals, and general welfare of the Town, and to promote
the coordinated and harmonious development of the Town in a manner
that will conserve and enhance its natural environment and its established
character as a resort and residential community of high quality.
Specific: These regulations are intended to achieve the following more
specific purposes:
1. To provide for adequate light, air, sanitation, drainage, and public
facilities.
2. To secure safety from fire, panic, flood, avalanche, accumulation of
snow, and other dangerous conditions.
3. To promote safe and efficient pedestrian and vehicular traffic
circulation and to lessen congestion in the streets.
4. To promote adequate and appropriately located off-street parking and
loading facilities.
5. To conserve and maintain established community qualities and
economic values.
6. To encourage a harmonious, convenient, workable relationship among
land uses, consistent with Municipal development objectives.
7. To prevent excessive population densities and overcrowding of the
land with structures.
8. To safeguard and enhance the appearance of the Town.
9. To conserve and protect wildlife, streams, woods, hillsides, and other
desirable natural features.
10. To assure adequate open space, recreation opportunities, and other
amenities and facilities conducive to desired living quarters.
11. To otherwise provide for the growth of an orderly and viable
community.”
As this request is for an amendment to the process for imposing zoning on
annexed areas, Staff believes that each of the above-described purposes of the
Zoning Regulations is applicable. As such, this amendment furthers the
purposes of the Zoning Regulations.
2. The extent to which the text amendment would better implement and better
achieve the applicable elements of the adopted goals, objectives, and
policies outlined in the Vail Comprehensive Plan and is compatible with
the development objectives of the Town; and,
This text amendment, as proposed, is an effort to streamline and expedite the
process for determining zoning of annexed areas. If approved, an application for
zoning of annexed areas will be able to be considered simultaneously with an
4
7. Matt Gennett ITEM/TOPIC: Request to proceed through the development review
process with a proposal to place a monument sign and landscaping
improvements on a small portion of the soccer field site located
adjacent to the eastern Northwoods entrance at 620 Vail Valley Drive
(10 min.)
ACTION REQUESTED OF COUNCIL:
Approve, approve with modifications, or deny the applicant's request
to proceed through the development review process.
BACKGROUND RATIONALE:
The Northwoods Condominium Association has submitted an
application for design review to the Town of Vail Community
Development Department to allow for extensive landscape
improvements to occur on their property, located at 600 Vail Valley
Drive/Pinos Del Norte. It is contemplated that a monument sign and a
small area of landscape improvements will be located on the
northwestern most tip of the Town of Vail soccer field site, located at
620 Vail Valley Drive/Tract & Lot A, Block 2, Vail Village 7th Filing.
The Town of Vail (TOV) is the owner of the soccer field. As required
by Code, in order to proceed through the development review
process, the permission of the property owner(s) (TOV) is required.
STAFF RECOMMENDATION:
The Community Development Department recommends that the
Town Council grant approval for the applicant's request to proceed
through the development review process. The monument sign and
landscaping will have no impact on the soccer field or its use.
8. Matt Mire ITEM/TOPIC: First Reading of Ordinance 4, Series 2004. An
Ordinance Amending Title Six of the Vail Town Code; Exempting
Areas of Stephens Park from Town of Vail Requirements
Regarding Pet Animal Owners' Immediate and Physical Control of
Dogs; and Setting Forth Details in Regard Thereto (20 min.)
ACTION REQUESTED OF COUNCIL:
Approve, approve with amendments, or deny Ordinance No. 4,
Series 2004.
BACKGROUND RATIONALE:
In 2003 the Council designated areas of Bighorn Park to allow
dogs to be unleashed. At that time Council agreed to allow aone-
yeartrial period for unleashed dogs at Stephens Park and that trial
period has ended. Accordingly, Council requested an Ordinance
for consideration to make Stephens Park an official dog park
pursuant to the Town Code.
STAFF RECOMMENDATION:
Approve, approve with amendments or deny Ordinance No. 4,
Series 2004, on first reading.
9. Matt Mire ITEM/TOPIC: First reading of Ordinance No. 5, Series 2004, an
Ordinance Amending Title 4, Chapter 3, of the Municipal Code of
the Town of Vail; Providing for Certain Amendments to the Town
of Vail Sales Tax Code; and Setting Forth Details in Regard
Thereto(5 min.)
ACTION REQUESTED OF COUNCIL:
Approve, approve with amendments, or deny Ordinance No. 5,
Series 2004.
BACKGROUND RATIONALE:
The jeopardy and assessment provision as proposed by this
ordinance is consistent with state law and with other municipal tax
codes, including our own ski lift tax. The amendment was
requested by the Town Finance Department and will provide the
Town of Vail Finance Director with more latitude in implementing
and enforcing the Town's sales tax code in situations where a
delay would jeopardize collection of the taxes due.
STAFF RECOMMENDATION: Approve, approve with
amendments or deny Ordinance No. 5, Series 2004, on first
reading.
10. Stan Zemler ITEM/TOPIC: Town Manager's Report (10 min.)
Adjournment (8:00 P.M.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BEGIN AT 2 P.M. ON TUESDAY, MARCH 16, 2004, IN THE TOV COUNCIL
CHAMBERS.
THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING
WILL BEGIN AT 6 P.M. ON TUESDAY, MARCH 16, 2004, IN TOV COUNCIL
CHAMBERS
Sign language interpretation available upon request with 24-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information.
EVENING MEETING
6:00 P.M. TUESDAY, MARCH 16, 2004
NOTE: Times of items are approximate, subject to change, and cannot be relied
upon to determine at what time Council will consider an item.
1. ITEM/TOPIC: Citizen Participation (5 min.)
2. Rod Slifer ITEM/TOPIC: Review draft "Vail Conference Center Business
Plan" (60 min.)
ACTION REQUESTED OF COUNCIL:
The purpose of this meeting is to introduce the draft Vail
Conference Center Business Plan to the Vail Town Council and
answer questions on the plan. No action is requested at this time.
BACKGROUND RATIONALE:
The first phase of the Vail Conference Center project is to
complete a market analysis and a business plan for the facility.
HVS Convention, Sports and Entertainment Facilities was
selected by the Vail Town Council and the Conference Center
Oversight Committee to prepare this study. The major goals of this
study where to:
1. An accurate analysis of the market demand for a conference facility in
Vail.
2. A comprehensive evaluation of the fiscal impacts of a conference facility
in Vail.
3. The development of specific recommendations on the programmatic
elements for the conference center that will meet the market demand for
a conference facility in the future.
4. Development of a specific business plan for the Vail conference facility
that will provide the most appropriate balance of generating the maximum
economic benefit for the community while providing a financially sound
plan for the operation of the conference facility.
After the presentation on March 16th, the Conference Center
Advisory Committee plans to meet with several investment bankers and
develop a final recommendation for structuring the debt and creating a
final cash flow model for the project. In addition, the Committee is
receiving additional information on the cost associated with adding
parking to the existing Lionshead Parking Structure. A preliminary cash
flow model is included in the report but may change as additional
information is received in the next 2-3 week. On April 6th, 2004 the
Conference Committee plans to return to the Vail Town Council with a
final recommendation on next steps for moving forward with the
Conference Center.
3. Russ Forrest ITEM/TOPIC: Resolution No. 11, Series of
Malcolm Murray 2004 approving the Lionshead Public Facilities
Development Plan (20 min.)
ACTION REQUESTED OF COUNCIL:
Approve, Approve with modification, or deny the Lionshead Public
Facilities Development Plan.
BACKGROUND
The Vail Reinvestment Authority is requesting that the Town
Council approve the Lionshead Public Facilities Development Plan
based on the findings in section VII of the attached memorandum.
The purpose of this plan is to facilitate the redevelopment of
Lionshead by removing or curing covenants that may impede
redevelopment and to generate revenue to pay for public
improvements with tax increment financing. Staff has also
developed an option to postpone the initiation of tax increment
financing and not start a 25 year clock for bond financing.
Therefore, two versions of the plan are provided in this proposal.
Option 1 is to include the ability to implement tax increment
financing and eliminate covenants that impede redevelopment at
the owners consent and option 2 excludes TIF financing at this
time. Staff is recommending that the Vail Town Council approve
the Lionshead Public Facilities Development Plan using one of the
two options mentioned in Section III of this memorandum. On
February 23, 2004, the Planning and Environmental Commission
unanimously found that the Lionshead Public Facilities
Development Plan conforms to the Vail Comprehensive Plan.
4. Malcolm Murray ITEM/TOPIC: Request to approve of Resolution No. 12, Series of
Russ Forrest 2004 approving the P-3 & J Reinvestment Plan (10 min.)
ACTION REQUESTED OF COUNCIL:
Approve, approve with modifications, or deny the P3&J
Reinvestment Plan.
BACKGROUND
The Vail Reinvestment Authority is requesting that the Vail Town
Council approve the P-3 & J Reinvestment Plan based on the
findings in section VII of the attached memorandum. The
purpose of this plan is remove or cure covenants that may impede
redevelopment of this property. Staff is recommending that the
Vail Town Council approve the P-3& J Reinvestment. On
February 23, 2004 the Planning and Environmental Commission
unanimously found that the P-3 & J Reinvestment Plan conforms
to the Vail Comprehensive Plan.
5. Russ Forrest ITEM/TOPIC: Request to approve of Resolution No. 13, Series of
2004 authorizing the Town Manger to remove certain
protective covenants within Forest Court Subdivision. (5 min.)
ACTION REQUESTED OF COUNCIL:
Approve or deny Resolution No. 13, Series of 2004
BACKGROUND:
Vail Resorts has received approval for a new subdivision called
Forest Court Subdivision located on Forest Road. Certain
protective covenants exist on the site that prevents development
of the property. These covenants can be modified by the mutual
consent of the Town of Vail and Vail Resorts Inc. Vail Resorts has
already begun to remove ski operation facilities on the site and
would like to begin installation of infrastructure for the new
subdivision within the year. This area is not part of the Lionshead
Urban Renewal Area.
6. Russ Forrest ITEM/TOPIC: Request to approve of Resolution 14, Series of
2004 that would authorize the Town Manger to modify certain
protective covenants on 601 Forest Road on a parcel of land
owned by the Town of Vail (30 min.)
ACTION REQUESTED OF COUNCIL:
Approve or deny Resolution 14, Series of 2004
BACKGROUND
Vail Resorts conveyed a portion of 601 Forest Road to the Town
of Vail on January 20, 2000. In this conveyance Vail Resorts
modified certain protective covenant on the land. Resolution 14,
Series of 2004 would authorize the Town Manager to reestablish
certain protective covenants that would keep the property as
wetlands and allow the Town to take reasonable care for the site.
It would also allow certain types of trails that do not involve
structures or board walks to be created on the site. This land is
zoned Natural Area Preservation and is already dedicated open
space. These changes in the covenants have been requested by
adjacent property owners. Given the zoning on the land, the
existence of wetlands on the site, and the open space designation
of the property, staff recommends approval of Resolution 14,
Series of 2004.
7. Pam Brandmeyer ITEM/TOPIC: Fly Vail Summer/Continental Airlines Pledge
Kent Myers (5 min.)
STAFF RECOMMENDATION:
Make a motion to continue the Council's "pledge" by a letter of
intent the $10,000 at this time, and in September, should a cash
subsidy be required from the town, at that time proceed with a
supplemental appropriation, thus equalizing the Town of Vail's
commitment and risk to the other various funding stakeholders.
8. Dwight Henninger ITEM/TOPIC: Update on I-70 Mitigation Measures (15 min.)
Stan Zemler
Greg Hall
BACKGROUND:
On Dec. 2, 2003, the Vail Town Council voted 5-1 to table to
March 16, 2004 second reading of an ordinance banning the use
of engine brakes along I-70 through Vail. The legislation was
originally introduced to call attention to the issue of I-70 noise and
to signify the Town Council's intent to take aggressive and
proactive measures to reduce highway noise, which is impacting
Vail's quality of life and its economic vitality. In lieu of approving an
immediate ban on engine brakes, the Town Council agreed to
pursue astaff-recommended collaborative approach involving the
Colorado Motor Carriers Association, the Colorado Department of
Transportation, the Town of Vail and other agencies as a first
step. A Memorandum of Understanding (MOU) between the
Town of Vail and the Colorado Motor Carriers Association was
subsequently signed on Dec. 3, 2003 which provides a framework
for the comprehensive actions. The measures include ayear-long
education and traffic enforcement program, noise and speed
monitoring, and pursuit of a noise mitigation demonstration
project. The purpose of tonight's presentation is to provide the
Town Council with an update on the activities.
REQUESTED ACTION OF THE TOWN COUNCIL: Review the
actions to date, provide comment, and authorize the Town
Manager to approve a contract of up to $90,000 with Hankard
Environmental of Ft. Collins for noise monitoring and development
of a noise mitigation demonstration project. Funding for this
project is contained in the 2004 capital projects budget.
STAFF RECOMMENDATION:
1) Approve authorization of a noise monitoring and mitigation
contract of up to $90,000 with Hankard Environmental;
2) Authorize the town manager to continue with the alternative
actions outlined in the Memorandum of Understanding between
the TOV and the Colorado Motor Carriers Association;
3) Schedule date for next quarterly review.
9. Pam Brandmeyer ITEM/TOPIC: New Appointments (20 min.)
Building and Fire Codes Appeals Board (B&FCA)
1 board vacancy fora 2 year term and 1 alternate vacancy
• Thomas DuBois
• Rich Seth
Planning and Environmental Commission (PEC)
5 vacancies to be filled, 4 positions to be filled are for 2-year
terms and **one position will be fora 1-year term
• Anne Fehlner-Gunion
• Joe Hanlon
• Bill Jewitt
• Roland (Rollie) Kjesbo
• George Lamb
• Steve Lindstrom
• David D. Viele
Design Review Board (DRB)
3 vacancies to be filled, each are for 2 year terms
• Scott Proper
• Margaret Garvey Rogers
Art in Public Places (AIPP)
3 vacancies to be filled, each are for 3 year terms
• Millie Aldrich
• Barbie Christopher
• Pamela Hopkins
• Tim Moffet
• William Rey
• Dan Telleen
10. Leslie Pickling ITEM/TOPIC: Art in Public Places (AIPP) Year End Review (15
min.)
11. Larry Pardee ITEM/TOPIC: Slurry Seal Street Improvements Project (5 min.)
ACTION REQUESTED OF COUNCIL:
Approve and Award contract.
BACKGROUND RATIONALE:
Slurry Seal is part of the Town of Vail's on going preventive
maintenance program to our asphalt streets. Slurry Seal helps to
extend the life of asphalt pavement. Also provides a new all-
weatherand skid resistance surface to our streets. All public
streets in Intermountain and Matterhorn Districts will be Slurry
Sealed.
Intermountain Slurry Seal Inc bid is within budget. Staff
recommends awarding the project to Intermountain Slurry Seal
Inc. The Project is scheduled to begin sometime in mid June 2004
and completed before the 4th of July.
Bids:
Contractor Total Bid
~ Intermountain Slurry Seal Inc. (Utah) $ 72,000.00
Quality Paving (Denver) $ 79,352.75
Intermountain Pavement Preservation $118,831.25
(Denver)
TOV 2004 Capital Street Maintenance $ 80,000.00
Budget
RECOMMENDATION:
5
The Public Works Department recommends awarding the project
to Intermountain Slurry Seal Inc.
12. Matt Mire ITEM/TOPIC: First Reading of Ordinance 8, Series 2004, an
Dwight Henninger Ordinance Amending Title 6, Chapter 3, "GENERAL OFFENSES,"
Buck Allen of The Municipal Code of The Town of Vail; Providing for the
Addition of "Article I. Violation of Restraining Order"; and setting
forth details in regard thereto (10 min.)
ACTION REQUESTED OF COUNCIL:
Approve, approve with amendments or deny Ordinance No. 8,
Series 2004, on first reading.
BACKGROUND RATIONALE:
Currently, there is no provision in the town's criminal code which
addresses a violation of a restraining order. Adding this violation
to the town's police regulations will allow both the police
department and the municipal court to more effectively enforce the
town code and deal with offenders who violate lawful orders of this
type.
STAFF RECOMMENDATION:
Approve, approve with amendments or deny Ordinance No. 8,
Series 2004, on first reading
13. Matt Mire ITEM/TOPIC:: First Reading of Ordinance 9, Series
Dwight Henninger 2004, an Ordinance Amending Title 6, Chapter 3, Article A, of The
Municipal code of The Town of Vail; Providing for Certain
Amendments to the Town of Vail Police Regulations Relating to
Offenses by or Against Public Officers and Government; and
Setting Forth Details in Regard thereto (10 min.)
ACTION REQUESTED OF COUNCIL: Approve, approve with
amendments or deny Ordinance No. 9, Series 2004, on first
reading.
BACKGROUND RATIONALE: Currently, there is no provision in
the town's criminal code which addresses a violation of bail bond
conditions. Adding this violation to the town's police regulations
will allow both the police department and the municipal court to
more effectively enforce the town code and deal with offenders
who fail to comply with conditions imposed upon them by the
municipal court.
STAFF RECOMMENDATION: Approve, approve with
amendments or deny Ordinance No. 9, Series 2004, on first
reading.
14. Stan Zemler ITEM/TOPIC: Second Reading of Ordinance No. 28, Series of
Dwight Henninger 2003, an Ordinance Prohibiting the Use of Dynamic Braking
Greg Hall Devices on a Certain Section of Interstate Highway 70 within the
Town of Vail and Setting Forth Details in Regard Thereto. (5
min.)
BACKGROUND:
On Dec. 2, 2003, when the Vail Town Council voted 5-1 to table
second reading of this ordinance to March 16, 2004, it did so with
the understanding the ordinance would be deferred so long as
significant progress is achieved in reducing highway noise through
other means, such as the Memorandum of Understanding (MOU)
between the Town of Vail and the Colorado Motor Carriers
Association signed Dec. 3, 2003. However, to meet legal
notification requirements, second reading of Ord. No. 28, Series of
2003, must come before the Town Council on this, its scheduled
date for disposition.
ACTION REQUESTED OF COUNCIL:
Bring closure to this ordinance in one of the following manners: 1)
table to a future date; 2) vote on a motion to support or reject; or
3) allow ordinance to fail due to lack of a motion.
STAFF RECOMMENDATION:
The I-70 update presented earlier in the evening will demonstrate
significant progress in addressing the Town Council's objective,
thus, making it unnecessary to follow through with implementation
of the legislation at this time.
15. Matt Mire ITEM/TOPIC: Second Reading of Ordinance No. 4, Amending
Title 6 of the Vail Town Code; exempting Areas of Stephens Park
from Town of Vail Requirements Regarding Pet Animal Owners'
Immediate and Physical Control of Dogs; and Setting forth Details
in Regard thereto (5 min.)
ACTION REQUESTED OF COUNCIL:
Approve, approve with amendments, or deny Ordinance No. 4,
Series 2004 on second reading.
BACKGROUND RATIONALE: In 2003 the Council designated
areas of Bighorn Park to allow dogs to be unleashed. At that time
Council agreed to allow cone-year trial period for unleashed dogs
at Stephens Park and that trial period has ended. Accordingly,
Council requested an Ordinance for consideration to make
Stephens Park an official dog park pursuant to the Town Code.
STAFF RECOMMENDATION:
Approve, approve with amendments or deny Ordinance No. 4,
Series 2004, on second reading.
16. Matt Mire ITEM/TOPIC: Second Reading of Ordinance No. 5, Series 2004,
an Ordinance Amending Title 4, Chapter 3, of the Municpal Code
of the Town of Vail; Providing for Certain Amendments to the
Town of Vail Sales Tax Code: and Setting Forth Details in Regard
thereto (5 min.)
ACTION REQUESTED OF COUNCIL:
Approve, approve with amendments, or deny Ordinance No. 5,
Series 2004.
BACKGROUND RATIONALE:
The jeopardy and assessment provision as proposed by this
ordinance is consistent with state law and with other municipal tax
codes, including our own ski lift tax. The amendment was
requested by the Town Finance Department and will provide the
Town of Vail Finance Director with more latitude in implementing
and enforcing the Town's sales tax code in situations where a
delay would jeopardize collection of the taxes due.
STAFF RECOMMENDATION:
Approve, approve with amendments or deny Ordinance No. 5,
Series 2004, on second reading.
17. Stan Zemler ITEM/TOPIC: Town Manager's Report (10 min.)
Adjournment (9:55 P.M.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BEGIN AT 2 P.M. ON TUESDAY, APRIL 6, 2004, IN THE TOV COUNCIL
CHAMBERS.
THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING
WILL BEGIN AT 6 P.M. ON TUESDAY, APRIL 6, 2004, IN TOV COUNCIL CHAMBERS
Sign language interpretation available upon request with 24-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information.
EVENING MEETING
6:00 P.M. TUESDAY, APRIL 6, 2004
NOTE: Times of items are approximate, subject to change, and cannot be relied
upon to determine at what time Council will consider an item.
1. ITEM/TOPIC: Citizen Participation (5 min.)
2. Elizabeth Hoffman, ITEM/TOPIC: President of the University of Colorado, will
Ph.D. provide a brief update of the economic development efforts and
financial challenges facing Colorado public higher education (15
minutes).
3. ITEM/TOPIC: Consent Agenda (5 min.)
Approval of March 2, 2004 & March 16, 2004
Minutes
4. Gregg Barrie ITEM/TOPIC: Pirate Ship Park Design Approval (10 min.)
Todd Oppenheimer
ACTION REQUESTED OF COUNCIL:
Approval of Proposed Site Plan for final design work, preparation
of construction documents, and final pricing.
BACKGROUND RATIONALE:
Per the direction provided by the Town Council on December 16,
2003, Staff has prepared a Site Plan for Pirateship Park. The plan
includes an area for swings as requested and also recommends
low level lighting to improve safety and security.
STAFF RECOMMENDATION:
Approve the Proposed Site Plan as submitted with swings and
lighting recommendations.
5. Warren Campbell ITEM/TOPIC: Request to proceed through the development review
Chip Melick process with a proposal to perform landscaping improvements,
relocate a public easement and construct private improvements on
Town of Vail property (20 min.)
ACTION REQUESTED OF COUNCIL:
Approve, approve with modifications, or deny the applicant's request
to proceed through the development review process.
BACKGROUND RATIONALE:
It is the desire of Manor Vail Resort to apply for landscaping
improvements to the tennis court site along Vail Valley Drive, relocate
the existing pedestrian easement leading from Vail Valley Drive to
Ford Park, and to construct private improvements on Town property
along Gore Creek in conjunction with their Special Development
District (SDD) application. Since Manor Vail Resort is proposing to
MEMORANDUM
TO: Planning and Environmental Commission
FROM: Community Development Department
DATE: April 24, 2006
SUBJECT: A request for a final review of a major exterior alteration, pursuant to
Section 12-7H-7, Major Exterior Alterations or Modifications, Vail Town
Code, to allow for the renovation of the Lion Square Lodge North, located
at 660 West Lionshead Place/Lot 8, Block 1, Vail Lionshead Filing 3, and
setting forth details in regard thereto. (PEC06-0019)
Applicant: Lion Square Lodge North Condominium Association,
represented by Viele Development
Planner: Bill Gibson
_____________________________________________________________________
I. SUMMARY
The purpose of today’s work session hearing with the Planning and
Environmental Commission is to establish the parameters by which the proposed
Lion Square Lodge North will be reviewed and evaluated by the Planning and
Environmental Commission. Additionally, today’s work session hearing will allow
the applicant an opportunity to present the Commission with an introduction to
the major exterior alteration application for the proposed Lion Square Lodge
North renovation. The desired outcomes of this hearing are as follows:
?
For the Commission to understand how the proposed renovation to the
Lion Square Lodge North is regulated by the Lionshead Redevelopment
Master Plan; and
?
For the Commission to understand how the proposed renovation to the
Lion Square Lodge North is regulated by the Lionshead Mixed Use 1
District; and
?
For the Commission to understand the general elements of the
applicant’s renovation proposal.
?
For the Commission to provide the applicant with initial feedback on the
proposed bulk, mass, height, setbacks, architectural style, parking and
circulation, compatibility with the neighborhood, off-set of development
impacts, etc.
The Commission is not being asked to take any formal action on this application
at this time. As such, staff is not providing a formal recommendation at this time.
The Planning and Environmental Commission will be asked to provide initial
feedback to the applicant regarding the proposal. Staff and the applicant request
table
that the Planning and Environmental Commission the applicant’s request
for further review at the Commission’s May 8, 2006, public hearing.
1
MEMORANDUM
TO: Planning and Environmental Commission
FROM: Community Development Department
DATE: April 24, 2006
SUBJECT: A request for a final review of a major exterior alteration, pursuant to
Section 12-7H-7, Major Exterior Alterations or Modifications, Vail Town
Code, to allow for the renovation of the Lion Square Lodge North, located
at 660 West Lionshead Place/Lot 8, Block 1, Vail Lionshead Filing 3, and
setting forth details in regard thereto. (PEC06-0019)
Applicant: Lion Square Lodge North Condominium Association,
represented by Viele Development
Planner: Bill Gibson
_____________________________________________________________________
I. SUMMARY
The purpose of today’s work session hearing with the Planning and
Environmental Commission is to establish the parameters by which the proposed
Lion Square Lodge North will be reviewed and evaluated by the Planning and
Environmental Commission. Additionally, today’s work session hearing will allow
the applicant an opportunity to present the Commission with an introduction to
the major exterior alteration application for the proposed Lion Square Lodge
North renovation. The desired outcomes of this hearing are as follows:
?
For the Commission to understand how the proposed renovation to the
Lion Square Lodge North is regulated by the Lionshead Redevelopment
Master Plan; and
?
For the Commission to understand how the proposed renovation to the
Lion Square Lodge North is regulated by the Lionshead Mixed Use 1
District; and
?
For the Commission to understand the general elements of the
applicant’s renovation proposal.
?
For the Commission to provide the applicant with initial feedback on the
proposed bulk, mass, height, setbacks, architectural style, parking and
circulation, compatibility with the neighborhood, off-set of development
impacts, etc.
The Commission is not being asked to take any formal action on this application
at this time. As such, staff is not providing a formal recommendation at this time.
The Planning and Environmental Commission will be asked to provide initial
feedback to the applicant regarding the proposal. Staff and the applicant request
table
that the Planning and Environmental Commission the applicant’s request
for further review at the Commission’s May 8, 2006, public hearing.
1
MEMORANDUM
TO: Planning and Environmental Commission
FROM: Community Development Department
DATE: April 24, 2006
SUBJECT: A request for a final review of a major exterior alteration, pursuant to
Section 12-7H-7, Major Exterior Alterations or Modifications, Vail Town
Code, to allow for the renovation of the Lion Square Lodge North, located
at 660 West Lionshead Place/Lot 8, Block 1, Vail Lionshead Filing 3, and
setting forth details in regard thereto. (PEC06-0019)
Applicant: Lion Square Lodge North Condominium Association,
represented by Viele Development
Planner: Bill Gibson
_____________________________________________________________________
I. SUMMARY
The purpose of today’s work session hearing with the Planning and
Environmental Commission is to establish the parameters by which the proposed
Lion Square Lodge North will be reviewed and evaluated by the Planning and
Environmental Commission. Additionally, today’s work session hearing will allow
the applicant an opportunity to present the Commission with an introduction to
the major exterior alteration application for the proposed Lion Square Lodge
North renovation. The desired outcomes of this hearing are as follows:
?
For the Commission to understand how the proposed renovation to the
Lion Square Lodge North is regulated by the Lionshead Redevelopment
Master Plan; and
?
For the Commission to understand how the proposed renovation to the
Lion Square Lodge North is regulated by the Lionshead Mixed Use 1
District; and
?
For the Commission to understand the general elements of the
applicant’s renovation proposal.
?
For the Commission to provide the applicant with initial feedback on the
proposed bulk, mass, height, setbacks, architectural style, parking and
circulation, compatibility with the neighborhood, off-set of development
impacts, etc.
The Commission is not being asked to take any formal action on this application
at this time. As such, staff is not providing a formal recommendation at this time.
The Planning and Environmental Commission will be asked to provide initial
feedback to the applicant regarding the proposal. Staff and the applicant request
table
that the Planning and Environmental Commission the applicant’s request
for further review at the Commission’s May 8, 2006, public hearing.
1
MEMORANDUM
TO: Planning and Environmental Commission
FROM: Community Development Department
DATE: April 24, 2006
SUBJECT: A request for a final review of a major exterior alteration, pursuant to
Section 12-7H-7, Major Exterior Alterations or Modifications, Vail Town
Code, to allow for the renovation of the Lion Square Lodge North, located
at 660 West Lionshead Place/Lot 8, Block 1, Vail Lionshead Filing 3, and
setting forth details in regard thereto. (PEC06-0019)
Applicant: Lion Square Lodge North Condominium Association,
represented by Viele Development
Planner: Bill Gibson
_____________________________________________________________________
I. SUMMARY
The purpose of today’s work session hearing with the Planning and
Environmental Commission is to establish the parameters by which the proposed
Lion Square Lodge North will be reviewed and evaluated by the Planning and
Environmental Commission. Additionally, today’s work session hearing will allow
the applicant an opportunity to present the Commission with an introduction to
the major exterior alteration application for the proposed Lion Square Lodge
North renovation. The desired outcomes of this hearing are as follows:
?
For the Commission to understand how the proposed renovation to the
Lion Square Lodge North is regulated by the Lionshead Redevelopment
Master Plan; and
?
For the Commission to understand how the proposed renovation to the
Lion Square Lodge North is regulated by the Lionshead Mixed Use 1
District; and
?
For the Commission to understand the general elements of the
applicant’s renovation proposal.
?
For the Commission to provide the applicant with initial feedback on the
proposed bulk, mass, height, setbacks, architectural style, parking and
circulation, compatibility with the neighborhood, off-set of development
impacts, etc.
The Commission is not being asked to take any formal action on this application
at this time. As such, staff is not providing a formal recommendation at this time.
The Planning and Environmental Commission will be asked to provide initial
feedback to the applicant regarding the proposal. Staff and the applicant request
table
that the Planning and Environmental Commission the applicant’s request
for further review at the Commission’s May 8, 2006, public hearing.
1
II. DESCRIPTION OF THE REQUEST
The applicant is has submitted a Major Exterior Alteration application to allow for
the construction of 9 new dwelling units, 47 new structured and surface parking
spaces, and a significant re-face of the existing Lion Square Lodge North building
located 660 West Lionshead Place. A vicinity map identifying the location of the
development site has been attached for reference (Attachment A).
Lion Square Lodge North is located within the Lionshead Redevelopment Master
Plan area and within the Lionshead Mixed Use 1 Zone District. The purpose of
this work session is to provide the Planning and Environmental Commission with
information from the Town’s regulatory documents addressing how the proposed
Lion Square Lodge North renovation will be reviewed. Please refer to Section V
of this memorandum.
Additionally, this work session will provide the applicant an opportunity to
introduce the Lion Square Lodge renovation proposal to the Commission and the
Commission to provide initial feedback to the applicant. The applicant’s
preliminary zoning analysis (Attachment B), the applicant’s preliminary master
plan analysis (Attachment C), and proposed architectural plans (Attachment D)
have been attached for reference.
A letter from an adjacent property owner has also been attached (Attachment F).
The attached letter makes reference to a private sales agreement between
Montaneros and Lion Square Lodge North. Please be aware that the Town of
Vail has no legal authority or obligation to interpret, mediate, enforce, etc. any
private agreement, contract, covenant, etc. The Planning and Environmental
Commission may only review the proposed Lion Square Lodge North proposal
within the parameters of the Vail Town Code and the adopted Master Plans.
III. BACKGROUND
The Lion Square Lodge North site was annexed into the Town of Vail in August
of 1969. According to Eagle County records, the existing 27 dwelling unit Lion
Square Lodge North was originally constructed in 1974. According to Town of
Vail records, a temporary Certificate of Occupancy was issued in April of 1975
and the final Certificate of Occupancy was issued in July of 1976. Only minor
repairs and renovations have occurred since the original construction. The
property was originally zoned Commercial Core 2 District and was rezoned to
Lionshead Mixed Use 1 District in 1999.
IV.ROLES OF THE REVIEWING BOARDS
The purpose of this section of the memorandum is to clarify the responsibilities of
the Design Review Board, Planning and Environmental Commission, Town
Council, and Staff in review this major exterior alteration application:
A. Exterior Alteration/Modification in the Lionshead Mixed-Use I
zone district
2
Order of Review: Generally, applications will be reviewed first by the
Planning and Environmental Commission for impacts of use/development
and then by the Design Review Board for compliance of proposed
buildings and site planning.
Planning and Environmental Commission:
Action: The Planning and Environmental Commission is responsible for
final approval/denial of a Major/Minor Exterior Alteration. The Planning
and Environmental Commission shall review the proposal for compliance
with the adopted criteria. The Planning and Environmental Commission’s
approval “shall constitute approval of the basic form and location of
improvements including siting, building setbacks, height, building bulk and
mass, site improvements and landscaping.”
Design Review Board:
Action: The Design Review Board has no review authority on a Major or
Minor Exterior Alteration, but must review any accompanying Design
Review Board application.
Staff:
The staff is responsible for ensuring that all submittal requirements are
provided and plans conform to the technical requirements of the Zoning
Regulations. The staff also advises the applicant as to compliance with
the design guidelines. Staff provides a staff memo containing
background on the property and provides a staff evaluation of the project
with respect to the required criteria and findings, and a recommendation
on approval, approval with conditions, or denial. Staff also facilitates the
review process.
Town Council:
Actions of Design Review Board or Planning and Environmental
Commission may be appealed to the Town Council or by the Town
Council. Town Council evaluates whether or not the Planning and
Environmental Commission or Design Review Board erred with approvals
or denials and can uphold, uphold with modifications, or overturn the
board’s decision.
V. APPLICABLE PLANNING DOCUMENTS
The following checklist was created to provide a means of evaluating the Lion
Square Lodge North proposal for compliance with the Lionshead Redevelopment
Master Plan. The checklist is intended for the Planning and Environmental
Commission to use in conjunction with their copies of the Lionshead
Redevelopment Master Plan to locate relevant portions of the Master Plan which
pertain to this proposal.
Lionshead Redevelopment Master Plan
Chapter 2: Introduction
2.1 Purpose of the Master Plan
?
3
2.2 Definition of a Master Plan
?
2.3 Policy Objectives
?
2.3.1 Renewal and Redevelopment
?
2.3.2 Vitality and Amenities
?
2.3.3 Stronger Economic Base Through Increased Live
?
Beds
2.3.4 Improved Access and Circulation
?
2.3.5 Improved Infrastructure
?
2.3.6 Creative Financing for Enhanced Private Profits and
?
Public Revenues
Chapter 4: Master Plan Recommendations – Overall study Area
4.1 Underlying Physical Framework of Lionshead
?
4.1.1 Lionshead Master Plan Concept
?
4.1.5 West Lionshead – Residential/Mixed-Use Hub
?
4.3 Connections to the Natural Environment
?
4.3.1 Visual Connections
?
4.3.1.2 North-South Orientation of Buildings
?
4.6 Vehicular and Pedestrian Circulation
?
4.6.4 Modifications to West Lionshead Circle and
?
Lionshead Place
4.6.4.1 East Intersection of W. Lionshead Circle
?
and South Frontage Road
4.6.4.2 Intersection of Lionshead Place and West
?
Lionshead Circle
4.6.4.3 Pedestrian Sidewalks and Crossings
?
4.6.4.4 Visual Improvements
?
4.7 Loading and Delivery
?
4.7.1 Properties with Direct Service Access
?
4.8 Parking
?
4.8.2 Residential Properties
?
4.9 Housing
?
4.9.3 Policy Based Housing Opportunities
?
4.10 Gateway, Landmarks, and Portals
?
4.10.1 Gateways and Portals
?
4.10.2 Landmarks
?
4.11 Public Art
?
Chapter 5, Detailed Plan Recommendations
5.12 Lion Square Lodge
?
5.12.1 Traffic Concerns
?
4
5.12.2 Pedestrian Connection between the Main Building
?
and the North Building
5.12.3 Ski Yard Pedestrian Access
?
5.12.4 Potential Development and Redevelopment
?
Scenarios
Chapter 6, Site Design Guidelines
6.3 Primary Pedestrian Walk
?
6.6 Pedestrian Path
?
6.8 Primary Pedestrian Walk
?
Chapter 7, Design Standards
7.1 Landscape Area
?
7.2 Site Coverage
?
7.3 Setbacks
?
7.4 GRFA
?
7.5 Density (Dwelling Units Per Acre)
?
7.6 New Unit Definition
?
7.7 Building Height
?
Chapter 8, Architectural Design Guidelines
8.1 Vision Statement
?
8.2 Organization, Purpose and Scope
?
8.3 New and Existing Structures
?
8.4 Design Guidelines
?
8.4.1 Planning Considerations
?
8.4.2 Architecture
?
8.4.2.1 Introduction
?
8.4.2.2 Building Form and Massing
?
8.4.2.3 Building Height
?
8.4.2.4 Exterior Walls
?
8.4.2.5 Exterior Doors and Windows
?
8.4.2.6 Balconies, Guardrails, and Handrails
?
8.4.2.7 Roofs
?
8.4.2.8 Fireplaces and Chimneys
?
8.4.2.9 Details
?
Zoning Regulations
Lionshead Mixed Use – 1 Zone District
12-7H-1: PURPOSE:
5
The Lionshead Mixed Use-1 zone district is intended to provide sites for a
mixture of multiple-family dwellings, lodges, hotels, fractional fee clubs, time
shares, lodge dwelling units, restaurants, offices, skier services, and commercial
establishments in a clustered, unified development. Lionshead Mixed Use 1 zone
district, in accordance with the Lionshead Redevelopment Master Plan, is
intended to ensure adequate light, air, open space and other amenities
appropriate to the permitted types of buildings and uses and to maintain the
desirable qualities of the District by establishing appropriate site development
standards. This District is meant to encourage and provide incentives for
redevelopment in accordance with the Lionshead Redevelopment Master Plan.
This Zone District was specifically developed to provide incentives for properties
to redevelop. The ultimate goal of these incentives is to create an economically
vibrant lodging, housing, and commercial core area. The incentives in this Zone
District include increases in allowable gross residential floor area, building height,
and density over the previously established zoning in the Lionshead
Redevelopment Master Plan study area. The primary goal of the incentives is to
create economic conditions favorable to inducing private redevelopment
consistent with the Lionshead Redevelopment Master Plan. Additionally, the
incentives are created to help finance public off-site improvements adjacent to
redevelopment projects. With any development/redevelopment proposal taking
advantage of the incentives created herein, the following amenities will be
evaluated: streetscape improvements, pedestrian/bicycle access, public plaza
redevelopment, public art, roadway improvements, and similar improvements.
12-7H-2: PERMITTED AND CONDITIONAL USES; BASEMENT OR GARDEN
LEVEL:
A. Definition: The "basement" or "garden level" shall be defined as that floor
of a building that is entirely or substantially below grade.
B. Permitted Uses: The following uses shall be permitted in basement or
garden levels within a structure:
Banks and financial institutions.
Commercial ski storage.
Eating and drinking establishments.
Personal services and repair shops.
Professional offices, business offices and studios.
Public or private lockers and storage.
Recreation facilities.
Retail establishments.
Skier ticketing, ski school, skier services, and daycare.
Travel agencies.
Additional uses determined to be similar to permitted uses
described in this subsection, in accordance with the provisions of
Section 12-3-4 of this Title.
C. Conditional Uses: The following uses shall be permitted in basement or
garden levels within a structure, subject to issuance of a conditional use
permit in accordance with the provisions of Chapter 16 of this Title:
6
Conference facilities and meeting rooms.
Liquor stores.
Lodges and accommodation units.
Major arcade.
Multiple-family residential dwelling units, time-share units, fractional
fee clubs, lodge dwelling units, and employee housing units (Type III
(EHU) as provided in Chapter 13 of this Title).
Radio, TV stores, and repair shops.
Theaters.
Additional uses determined to be similar to conditional uses
described in this subsection, in accordance with the provisions of
Section 12-3-4 of this Title.
12-7H-3: PERMITTED AND CONDITIONAL USES; FIRST FLOOR OR STREET
LEVEL:
A. Definition: The "first floor" or "street level" shall be defined as that floor of
the building that is located at grade or street level along a pedestrianway.
B. Permitted Uses: The following uses shall be permitted on the first floor or
street level within a structure:
Banks, with walk-up teller facilities.
Eating and drinking establishments.
Recreation facilities.
Retail stores and establishments.
Skier ticketing, ski school, skier services, and daycare.
Travel agencies.
Additional uses determined to be similar to permitted uses described
in this subsection, in accordance with the provisions of Section 12-3-
4 of this Title.
C. Conditional Uses: The following uses shall be permitted on the first floor or
street level floor within a structure, subject to issuance of a conditional use
permit in accordance with the provisions of Chapter 16 of this Title:
Barbershops, beauty shops and beauty parlors.
Conference facilities and meeting rooms.
Financial institutions, other than banks.
Liquor stores.
Lodges and accommodation units.
Multiple-family residential dwelling units, time-share units, fractional
fee clubs, lodge dwelling units, and employee housing units (Type III
(EHU) as provided in Chapter 13 of this Title).
Radio, TV stores, and repair shops.
Additional uses determined to be similar to conditional uses
described in this subsection, in accordance with the provisions of
Section 12-3-4 of this Title.
12-7H-4: PERMITTED AND CONDITIONAL USES; SECOND FLOOR AND
ABOVE:
7
A. Permitted Uses; Exception: The following uses shall be permitted on those
floors above the first floor within a structure:
Lodges and accommodation units.
Multiple-family residential dwelling units, time-share units,
fractional fee clubs, lodge dwelling units, and employee housing units
(Type III (EHU) as provided in Chapter 13 of this Title).
Additional uses determined to be similar to permitted uses described
in this subsection, in accordance with the provisions of Section 12-3-
4 of this Title.
B. Conditional Uses: The following uses shall be permitted on second floors and
higher above grade, subject to the issuance of a conditional use permit in
accordance with the provisions of Chapter 16 of this Title:
Banks and financial institutions.
Conference facilities and meeting rooms.
Eating and drinking establishments.
Liquor stores.
Personal services and repair shops.
Professional offices, business offices and studios.
Radio, TV stores, and repair shops.
Recreation facilities.
Retail establishments.
Skier ticketing, ski school, skier services, and daycare.
Theaters.
Time-share units and fractional fee clubs.
Additional uses determined to be similar to conditional uses
described in this subsection, in accordance with the provisions of
Section 12-3-4 of this Title.
12-7H-5: CONDITIONAL USES; GENERALLY (ON ALL LEVELS OF A
BUILDING OR OUTSIDE OF A BUILDING):
The following conditional uses shall be permitted, subject to issuance of a
conditional use permit in accordance with the provisions of Chapter 16 of this
Title:
Bed and breakfast as further regulated by Section 12-14-18 of this
Title.
Brew pubs.
Coin-operated laundries.
Commercial storage.
Private outdoor recreation facilities, as a primary use.
Public buildings, grounds, and facilities.
Public or private parking lots.
Public park and recreation facilities.
Public utility and public service uses.
Ski lifts and tows.
Television stations.
8
Additional uses determined to be similar to conditional uses
described in this subsection, in accordance with the provisions of
Section 12-3-4 of this Title.
12-7H-6: ACCESSORY USES:
The following accessory uses shall be permitted in the Lionshead Mixed Use 1
zone district:
Home occupations, subject to issuance of a home occupation permit
in accordance with the provisions of Section 12-14-12 of this Title.
Loading and delivery and parking facilities customarily incidental and
accessory to permitted and conditional uses.
Minor arcade.
Offices, lobbies, laundry, and other facilities customarily incidental
and accessory to hotels, lodges, and multiple-family uses.
Outdoor dining areas operated in conjunction with permitted eating
and drinking establishments.
Swimming pools, tennis courts, patios or other recreation facilities
customarily incidental to permitted residential or lodge uses.
Other uses customarily incidental and accessory to permitted or
conditional uses, and necessary for the operation thereof.
12-7H-7: EXTERIOR ALTERATIONS OR MODIFICATIONS:
A. Review Required: The construction of a new building or the alteration of an
existing building that is not a major exterior alteration as described in subsection
B of this section shall be reviewed by the design review board in accordance with
chapter 11 of this title.
1. Submittal Items Required: The submittal items required for a project that is not
a major exterior alteration shall be provided in accordance with section 12-11-4
of this title.
B. Major Exterior Alteration: The construction of a new building or the
alteration of an existing building which adds additional dwelling units,
accommodation units, fractional fee club units, timeshare units, any project which
adds more than one thousand (1,000) square feet of commercial floor area or
common space, or any project which has substantial off site impacts (as
determined by the administrator) shall be reviewed by the planning and
environmental commission as a major exterior alteration in accordance with this
chapter and section 12-3-6 of this title. Any project which requires a conditional
use permit shall also obtain approval of the planning and environmental
commission in accordance with chapter 16 of this title. Complete applications for
major exterior alterations shall be submitted in accordance with administrative
schedules developed by the department of community development for planning
and environmental commission and design review board review.
1. Submittal Items Required, Major Exterior Alteration: The following submittal
items are required:
a. Application: An application shall be made by the owner of the building or the
building owner's authorized agent or representative on a form provided by the
administrator. Any application for condominiumized buildings shall be authorized
9
construct and alter Town of Vail property, Town Council permission is
required to proceed through the development review process. If
Council grants permission to proceed through the process the
applicant will need to proceed forward with their Planning and
Environmental Commission and Design Review Board applications.
The review process for creating a new SDD requires the Planning and
Environmental Commission to forward a recommendation of approval
or denial to the Council. If Council were to approve the SDD it would
require two public readings of an ordinance to establish the SDD.
STAFF RECOMMENDATION:
The Community Development Department recommends that the
Town Council give Manor Vail Resort and their representative further
direction on this matter to proceed through the design review process.
6. Bill Gibson ITEM/TOPIC: Appeal of the March 8, 2004, Planning and
Environmental Commission (PEC) approval of a request for a
variance from Chapter 14-6, Grading Standards, Vail Town Code,
to allow for retaining walls in excess of six (6) feet in height,
located at Tract K, Glen Lyon Subdivision and Unplatted Parcels.
This variance request is associated with Vail Resorts
Development's snowcat access relocation proposal (30 min.)
ACTION REQUESTED OF COUNCIL:
Uphold, modify, or overturn the Planning and Environmental
Commission's approval of a variance from Chapter 14-6, Grading
Standards, Vail Town Code.
BACKGROUND RATIONALE:
On March 8, 2004, the Planning and Environmental Commission
approved a request for a variance from Chapter 14-6, Grading
Standards, Vail Town Code, to allow for retaining walls in excess
of six (6) feet in height in association with Vail Resorts
Development's proposed snowcat access relocation proposal.
On March 16, 2004, the Vail Town Council "called-up" the
Planning and Environmental Commission's approval of the
variance request. Please refer to the attached March 8, 2004,
Staff memorandum to the PEC for additional information.
STAFF RECOMMENDATION:
Staff recommends that the Town Council upholds the Planning
and Environmental Commission's approval of the requested
variance to Chapter 14-6, Grading Standards, Vail Town Code.
7. Rod Slifer ITEM/TOPIC: Update on Vail Conference Center and a request
Russ Forrest issue an RFP for an owners representative (30 min.)
ACTION REQUESTED OF COUNCIL:
The Vail Conference Center Advisory Committee is requesting
that the Vail Town Council authorize Town staff to issue an RFP
for an owner's representative for the Vail Conference Center. In
addition, the Committee would like to provide an update to the
Council on progress to date on developing a recommendation for
financing the facility.
BACKGROUND RATIONALE:
On March 16th, 2004 HVS provided an overview of the Business
Plan to the Vail Town Council. On March 30th, 2004 the
Conference Center Advisory Committee interviewed the following
four investment bankers: Kirkpatrick Pettis„ Hanifen Imhoff„ Piper
Jaffray, and ,George K. Baum (Steve Jeffers). The Committee is
continue to follow-up with questions with these investment
bankers.
The Committee is requesting that the Vail Town Council authorize
Town staff to issue an RFP for an owner's representative
consultant. The attached RFP is broken into two phases: pre
construction and construction. This RFP would determine the
level of interest and the costs associated with the attached scope
of service. It would not commit the Town to entering into a
contract or moving forward with the project. The Committee would
like to begin the search process now while a final recommendation
for financing the project is being completed. The Committee
would not propose hiring an owners representative until the Vail
Town Council reviews and approves a plan for financing the
project.
8. Judy Camp ITEM/TOPIC: First reading of Ordinance No. 7, Series of 2004,
an ordinance making supplemental appropriations to the Town of
Vail General Fund, Capital Projects Fund, Real Estate Transfer
Tax Fund Dispatch Services Fund and Marketing Fund for the
2004 Budget for the Town of Vail, Colorado; and authorizing the
expenditures of said appropriations as set forth herein; and setting
forth details in regard thereto. (15 min.)
ACTION REQUESTED OF COUNCIL:
Approve first reading of Ordinance No. 7
BACKGROUND RATIONALE:
Provided separately
STAFF RECOMMENDATION:
Approve first reading of Ordinance No. 7
9. George Ruther ITEM/TOPIC: First reading of Ordinance No. 11, Series of 2004, an
Matt Mire ordinance vacating a certain part of the system of public ways of the
Town of Vail, Colorado, i.e., a subterranean portion of Hanson Ranch
Road contiguous to Lot P-3, according to the subdivision plat entitled
"Lot P-3, Vail Village Fifth Filing"; and setting forth details in regard
thereto (15 min.)
3
ACTION REQUESTED OF COUNCIL:
Approve, approve with modifications, or deny Ordinance No.11,
Series of 2004, upon first reading
BACKGROUND RATIONALE:
Pursuant to the Vail Town Charter, the Vail Town Council shall only
transfer or convey interest in real property held by the Town of Vail via
the adoption of an ordinance approving the conveyance. The purpose
of Ordinance No. 11, Series of 2004, is to comply with the applicable
provisions of the Vail Town Charter in the vacating of a certain
subterranean portion of Town-owned public right-of-way. Through the
adoption of Ordinance No.11 and the recording of the accompanying
exhibit to the ordinance, the Vail Town Council will vacate a portion of
subterranean right-of-way to allow for the construction of a new
underground private parking structure beneath Hanson Ranch Road.
STAFF RECOMMENDATION:
The Community Development Department recommends that the Vail
Town Council approves Ordinance No. 11, Series of 2004, upon first
reading.
10. Matt Mire ITEM/TOPIC: Second Reading of Ordinance 8, Series 2004, an
Buck Allen Ordinance Amending Title 6, Chapter 3, "GENERAL OFFENSES,"
of The Municipal Code of The Town of Vail; Providing for the
Addition of "Article I. Violation of Restraining Order"; and setting
forth details in regard thereto (5 min.)
11. Matt Mire ITEM/TOPIC: Second Reading of Ordinance 9, Series
Buck Allen 2004, an Ordinance Amending Title 6, Chapter 3, Article A, of The
Municipal code of The Town of Vail; Providing for Certain
Amendments to the Town of Vail Police Regulations Relating to
Offenses by or Against Public Officers and Government; and
Setting Forth Details in Regard thereto (5 min.)
12. Dwight Henninger ITEM/TOPIC: Proclamation designating April 11, 2004, through
April 17, 2004, to be National Public Safety Telecommunications
Week (5 min.)
13. Pam BrandmeyerlTEM/TOPIC: New Appointments (20 min.)
Design Review Board (DRB)
1 board vacancy fora 1 year term
• Sherry Dorward
• Diana Mathias
Art In Public Places (AIPP)
1 board vacancy fora 1 year term
• Millie Aldrich
Dan Telleen
14. Stan Zemler ITEM/TOPIC: Town Manager's Report (10 min.)
Adjournment 9:10 P. M.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BEGIN AT 2 P.M. ON TUESDAY, APRIL 20, 2004, IN THE TOV COUNCIL
CHAMBERS.
THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING
WILL BEGIN AT 6 P.M. ON TUESDAY, APRIL 20, 2004, IN TOV COUNCIL
CHAMBERS
Sign language interpretation available upon request with 24-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information.
5
VAIL TOWN COUNCIL
SPECIAL MEETING
Thursday, April 15, 2004
4:00 P.M. IN Community Development Conference Room
75 S. Frontage Road
Vail, CO
AGENDA
ITEM/TOPIC: Discussion of 4th of July Farmer's Market Venue
BACKGROUND RATIONALE:
On March 16, 2004, under the Town Manager's Report, the Town Council
overturned the Town Manager's recommendation to hold the Farmer's
Market on Willow Bridge Road as a regular Sunday summer venue but
not to hold the event on Sunday, the 4th of July at that location. Question
of proper notice was brought forward at the April 6 evening meeting under
Citizen Participation, at which time Council moved to reconsider its
decision of March 16. The motion on April 6 was to reconsider the March
16 decision which was two part: 1) Approve the Farmer's market venue
in front of the Austria Haus on East Meadow Drive, thus rerouting buses
each Sunday; 2) Allow this event to be held at that location on Sunday,
July 4. This reconsideration was scheduled to be heard at Council's next
regular meeting on April 20. The applicant, Rick Scalpello, then requested
the item be tabled to May 4th for reconsideration as he would be out of
town on April 20.
STAFF RECOMMENDATION: Approve the Town Manager's original
recommendation of disallowing the Farmer's Market on Sunday, July 4,
on East Meadow Drive to the north of the Austria Haus. Ratify Council's
previous decision to allow the Farmer's Market to be held at the location
of East Meadow Drive, north of the Austria Haus on consecutive Sundays
throughout the summer, but allow for some as yet unresolved exceptions,
e.g., Procycling Tour.
2. ITEM/TOPIC: Commission on Special Events (CSE) Funding for This
Year's Vail America Days (July 4tn)
BACKGROUND RATIONALE:
In December 2003, the CSE allocated $25,000 for the annual Vail
America Days July 4th Celebration. Of this budget, $15,000 goes toward
fireworks; $7,500 toward bringing the Washington High School Prep band
from East Los Angeles to Vail; and the remaining $2,500 will support all
other entertainment activities and programming. The event producer,
Eagle Valley Events, Inc., has approached the CSE to request additional
funding (budget attached) in order to produce an event of the caliber
anticipated in Vail. The CSE will meet at their next regularly scheduled
meeting Tuesday, April 20, to discuss this funding request. The CSE has
$15,000 unallocated in 2004.
STAFF RECOMMENDATION:
Provide direction for the 2004 Vail America Days/July 4th celebration.
Staff suggestions include, but are not limited to:
1. Recommend to the CSE to fund an additional $15,000 toward this
event.
2. Give a letter of "high confidence" to Eagle Valley Events, Inc., that
an additional one-time commitment of $10,000 will be considered
at the Council's out-of-cycle contribution meeting on Tuesday,
June 1, 2004. Should the event planner be successful in raising
corporate sponsorship, the Town dollars would not be required.
3. Designate Vail America Days as one of the "culturally designated"
events for future sponsorship consideration by the Vail Town
council.
4. Give specific direction to the applicant as to type of programming
and entertainment Council would like provided on July 4tn
EVENING MEETING
6:00 P.M. TUESDAY, APRIL 20, 2004
NOTE: Times of items are approximate, subject to change, and cannot be relied
upon to determine at what time Council will consider an item.
1. ITEM/TOPIC: Citizen Participation (5 min.)
2. Greg Hall ITEM/TOPIC: Village Streetscape Update (5 min.)
Scott Bluhm
3. Dwight Henninger ITEM/TOPIC: The President's Volunteer Service Award is a
recognition program for those who contribute a significant amount
of time to volunteer service (10 min.)
• Jeff Bey
• Kyle Cureau
• Frank D' Alessio
• Michelle Hall
• Werner Kaplan
• Gilda Kaplan
• Dave Luke
• Jane Schmoll
• Mabel Selak
• Dick White
• Charlene Zent
4. Bill Carlson ITEM/TOPIC: Mauri Nottingham Environmental Quality
Award. (15 min.)
• Tom Page
• Eagle Valley Library District
5. Rod Slifer ITEM/TOPIC: Update on Vail Conference Center and a request to
Merv Lapin move forward with recommended next steps for the conference
Dave Pease center. (1 hour)
Russ Forrest
ACTION REQUESTED OF COUNCIL:
Receive an update on the conference center and authorize the
Conference Center Advisory Committee and staff to take a series
of proposed next steps.
BACKGROUND RATIONALE:
The committee has continued to work with investment bankers on
how to structure the financing for the conference center and pay
for the anticipated operational deficit for the facility. On April Stn
the Committee met again with:
^ Kirkpatrick Pettis,
^ Piper Jaffray, and
^ George K. Baum (Steve Jeffers)
1
All three firms have developed financial plans for both paying for
the debt associated with a $42.5 million project. All three firms
felt confident that they could fund both the debt service and still
have money left to fund the projected operational deficit for the
conference center while building an operational reserve. The
Committee is requesting authorization from the Town Council to
move forward with a series of next steps outlined in the staff
memorandum.
6. Leslie Pickling ITEM/TOPIC: Approval of Vail Village Streetscape hand rails and
guard rails (5 min.)
ACTION REQUESTED OF COUNCIL:
Vote to approve AIPP expenditure for hand rails and guard rails.
BACKGROUND RATIONALE:
Hand rails and guard rails are required for the Wall Street portion
of the Vail Village Streetscape project. The Art in Public Places
(AIPP) program is proposing to upgrade the standard pipe railings
that are currently specified for the project and replace them with
hand forged metal railings. High quality railings fabricated by a
traditional blacksmith and designed by an artist will compliment
Vail's alpine architecture and enhance the appearance of Wall
Street.
7. Matt Gennett ITEM/TOPIC: Appeal of the March 3, 2004, Design Review
Board (DRB) approval with conditions of a proposal to build a
new single family residence located at 1310 Greenhill Court/Lot
17, Glen Lyon, by the owner of lot 24B, Glen Lyon, Mr. Barry
Cunningham. (30 min.)
ACTION REQUESTED OF COUNCIL:
Uphold, with conditions, or modify the DRB's approval with
conditions of a new single family residence located at 1310
Greenhill Court/Lot 17, Glen Lyon.
BACKGROUND RATIONALE:
On March 17, 2004, the DRB approved with conditions an
application, by Mr. John Purchase, to build a new single family
residence on his property, Lot 17 of the Glen Lyon Subdivision.
The DRB's condition of approval was formulated based on the
testimony provided by the appellant, Mr. Barry Cunningham, who
stated during the public hearing held on the aforementioned date
that the proposed structure would have negative impacts on the
enjoyment of his property due to its proximity to the property line
shared by lots 17 and 24B. Despite the fact that Mr. Purchase's
original plan had the structure within the required building
envelope, the DRB imposed a condition that calls for the structure
to be located 8'-9' back from the original location on-site. The
DRB created and imposed the condition upon the applicant to
address the issues raised by the appellant.
STAFF RECOMMENDATION:
Staff recommends that the Town Council uphold the DRB's
approval with conditions of the proposed new residence located at
1310 Greenhill Court/Lot 17, Glen Lyon.
8. Bill Gibson ITEM/TOPIC: Appeal of the March 8, 2004, Planning and
Environmental Commission (PEC) approval of a request for a
variance from Chapter 14-6, Grading Standards, Vail Town Code,
to allow for retaining walls in excess of six (6) feet in height,
located at Tract K, Glen Lyon Subdivision and Unplatted Parcels.
This variance request is associated with Vail Resorts
Development's snowcat access relocation proposal. (30 min.)
ACTION REQUESTED OF COUNCIL:
Uphold, modify, or overturn the Planning and Environmental
Commission's approval of a variance from Chapter 14-6, Grading
Standards, Vail Town Code.
BACKGROUND RATIONALE:
On March 8, 2004, the Planning and Environmental Commission
approved a request for a variance from Chapter 14-6, Grading
Standards, Vail Town Code, to allow for retaining walls in excess
of six (6) feet in height in association with Vail Resorts
Development's proposed snowcat access relocation proposal.
On March 16, 2004, the Vail Town Council "called-up" the
Planning and Environmental Commission's approval of the
variance request. Please refer to the attached March 8, 2004,
Staff memorandum to the PEC for additional information.
On April 6, 2004, the Town Council tabled this item to its April 20,
2004 meeting.
STAFF RECOMMENDATION:
Staff recommends that the Town Council upholds the Planning
and Environmental Commission's approval of the requested
variance to Chapter 14-6, Grading Standards, Vail Town Code.
9. Judy Camp ITEM/TOPIC: 2nd reading of Ordinance No. 7, Series of 2004,
an ordinance making supplemental appropriations to the Town of
Vail General Fund, Capital Projects Fund, Real Estate Transfer
Tax Fund Dispatch Services Fund and Marketing Fund for the
2004 Budget for the Town of Vail, Colorado; and authorizing the
expenditures of said appropriations as set forth herein; and setting
forth details in regard thereto. (15 min.)
10. George Ruther ITEM/TOPIC: 2nd reading of Ordinance No. 11, Series of 2004, an
Matt Mire ordinance vacating a certain part of the system of public ways of the
Town of Vail, Colorado, i.e., a subterranean portion of Hanson Ranch
3
Road contiguous to Lot P-3, according to the subdivision plat entitled
"Lot P-3, Vail Village Fifth Filing"; and setting forth details in regard
thereto (30 min.)
11. John Power ITEM/TOPIC: Resolution No. 15, a Resolution adopting the
correct version of the CIRSA bylaws and intergovernmental
agreement and repealing any and all resolutions inconsistent
herewith (5 min.)
12. Matt Mire ITEM/TOPIC: Resolution No. 16, a Resolution approving
Greg Hall the P-3 Development Agreement (the "Agreement")
between the Town of Vail (the "Town") and Vail
Associates Holdings, Ltd., a Colorado Corporation ("Vail
Holdings"), which agreement pertains to the development
and respective rights and responsibilities of the Town and
Vail Holdings in relation to the development site owned
by Vail Holdings and consisting of Lot P-3, Vail Village Fifth
Filing, and an adjacent vacated portion of Hanson Ranch
Road right-of- way; and setting forth details in regard
thereto. (15 min.)
ACTION REQUESTED OF COUNCIL:
Approve, approve with modifications, or deny Resolution No. 16,
Series of 2004.
BACKGROUND RATIONALE:
On August 11, 2003, the Town of Vail Planning and Environmental
Commission ("PEC") conditionally approved a development review
application to allow for the construction and operation of a "private
off-street vehicle parking structure" and a "public park" on Lots P3
& J, Block 5A, Vail Village Fifth Filing. Among other conditions,
the PEC required that the applicant, Vail Resorts Development
Company, submit a development agreement that outlines the
obligations, responsibilities and commitments of the Town of Vail
("Town") and the Developer ("Vail Holdings Ltd") regarding the
development of the site, for review and approval by the Town
Council, prior to the issuance of a building permit for the approved
improvements. The P-3 Development Agreement is proposed to
address the adopted condition of approval.
13. Stan Zemler ITEM/TOPIC: Town Manager's Report (10 min.)
• Forest Service/Town of Vail MOU
Contract with the Division of Corrections to cut and stack
wild land fuel materials in preparation for controlled burns.
14. Adjournment (9:55 P.M.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BEGIN AT 2 P.M. ON TUESDAY, MAY 4, 2004, IN THE TOV COUNCIL
CHAMBERS.
THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING
WILL BEGIN AT 6 P.M. ON TUESDAY, MAY 4, 2004, IN TOV COUNCIL CHAMBERS
Sign language interpretation available upon request with 24-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information.
5
EVENING MEETING
6:00 P.M. TUESDAY, MAY 4, 2004
NOTE: Times of items are approximate, subject to change, and cannot be relied
upon to determine at what time Council will consider an item.
1. ITEM/TOPIC: Citizen Participation (5 min.)
2. Greg Hall ITEM/TOPIC: Village Streetscape Update (5 min.)
3. ITEM/TOPIC: Consent Agenda, approval of April 6, 15, 20
minutes. (5 min.)
4. ITEM/TOPIC: Update on Vail Conference Center and a request to
move forward with negotiations to hire an owner's representative
for the conference center (30 min.)
ACTION REQUESTED OF COUNCIL:
Receive an update on the conference center and to authorize the
Town Manager to negotiate and execute a contract for owner's
representative services for the conference center based on the
Conference Center Advisory Committee's recommendation.
BACKGROUND RATIONALE:
The Town Council on April 20th authorized a series of next steps
which included interviewing owner's representative firms for the
conference center. On April 29th, the committee met to interview
five owner's representative firms. The Town Council has been
forwarded the five proposals for your consideration. The
committee anticipates making a recommendation to the Vail Town
Council at the May 4th Town Council meeting. If a
recommendation has not yet been formulated by May 4th, then the
committee anticipates giving Council a brief update on progress
and next steps. Staff would propose that any contract include a
termination clause so that the Town could terminate services at its
discretion.
5. Stan Zemler ITEM/TOPIC: Formation of Capital Committee (5 min.)
6. Greg Hall ITEM/TOPIC: I-70 Central Mountain Transportation Corridor
Coalition (15 min.)
Attached is an intergovernmental agreement whose primary
purpose is to form an, informal, non-statutory coalition of
governments along the I-70 interstate central mountain corridor in
Colorado to plan and create locally preferred alternatives to meet
the current plan for future transportation improvement.
Town staff recommends approval of this IGA. Involvement in this
coalition is appropriate, as its focus coincides with the Town's
established goals and long-term solutions for I-70 and noise
mitigation.
No initial dues are required. Any project funding would be paid for
out of noise mitigation funds.
7. John Gulick ITEM/TOPIC: Wildfire Preparedness (15 min.)
Weather forecasters are predicting a summer similar to the 2002
fire season, with hot & windy days and little precipitation.
Fortunately, fires in our local area have been small, but larger fires
have burned within sixty miles, near Glenwood Springs. A short
slide show on wild land fire mitigation projects in Vail and county-
wide fire suppression efforts will be shown.
8. Bill Carlson ITEM/TOPIC: Update on TOV West Nile Public Information
Program (5 min.)
9. Greg Hall ITEM/TOPIC: Proposed utility easement along I-70 earthen berm
in East Vail, discussion on proposed utility easement for water
lines relocation to complete the earthen berm along the north side
of I-70 in the Bald Mountain Rd vicinity
10. Matt Mire ITEM/TOPIC: Resolution No. 16, a Resolution approving
Greg Hall the P-3 Development Agreement (the "Agreement")
between the Town of Vail (the "Town") and Vail
Associates Holdings, Ltd., a Colorado Corporation ("Vail
Holdings"), which agreement pertains to the development
and respective rights and responsibilities of the Town and
Vail Holdings in relation to the development site owned
by Vail Holdings and consisting of Lot P-3, Vail Village Fifth
Filing, and an adjacent vacated portion of Hanson Ranch
Road right-of- way; and setting forth details in regard
thereto. (15 min.)
ACTION REQUESTED OF COUNCIL:
Approve, approve with modifications, or deny Resolution No. 16,
Series of 2004.
BACKGROUND RATIONALE:
On August 11, 2003, the Town of Vail Planning and Environmental
Commission ("PEC") conditionally approved a development review
application to allow for the construction and operation of a "private
off-street vehicle parking structure" and a "public park" on Lots P3
& J, Block 5A, Vail Village Fifth Filing. Among other conditions,
the PEC required that the applicant, Vail Resorts Development
Company, submit a development agreement that outlines the
obligations, responsibilities and commitments of the Town of Vail
("Town") and the Developer ("Vail Holdings Ltd") regarding the
development of the site, for review and approval by the Town
Council, prior to the issuance of a building permit for the approved
improvements. The P-3 Development Agreement is proposed to
address the adopted condition of approval.
11. George Ruther ITEM/TOPIC: 2nd reading of Ordinance No. 11, Series of 2004, an
Matt Mire ordinance vacating a certain part of the system of public ways of the
Town of Vail, Colorado, i.e., a subterranean portion of Hanson Ranch
Road contiguous to Lot P-3, according to the subdivision plat entitled
"Lot P-3, Vail Village Fifth Filing"; and setting forth details in regard
thereto (30 min.)
BACKGROUND RATIONALE: Pursuant to the Vail Town Charter,
the Vail Town Council shall only transferor convey interest in real
property held by the Town of Vail via the adoption of an ordinance
approving the conveyance. The purpose of Ordinance No. 11,
Series of 2004, is to comply with the applicable
provisions of the Vail Town Charter in the vacating of a certain
subterranean portion of Town-owned public right-of-way. Through
the adoption of Ordinance No.11 and the recording of the
accompanying exhibit to the ordinance, the Vail Town Council will
vacate a portion of subterranean right-of-way to allow for the
construction of a new underground private parking structure
beneath Hanson Ranch Road.
12. Adjournment (9:40 P.M.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BEGIN AT 2 P.M. ON TUESDAY, MAY 18, 2004, IN THE TOV COUNCIL
CHAMBERS.
THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING
WILL BEGIN AT 6 P.M. ON TUESDAY, MAY 18, 2004, IN TOV COUNCIL CHAMBERS
Sign language interpretation available upon request with 24-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information.
EVENING MEETING
6:00 P.M. TUESDAY, MAY 18, 2004
NOTE: Times of items are approximate, subject to change, and cannot be relied
upon to determine at what time Council will consider an item.
1. Rod Slifer ITEM/TOPIC: Youth Recognition Award. (5 min.)
r Jenna Tjossem /Battle Mountain High School
r Sylvan Ellefson / Vail Mountain School
Vail Youth Ambassador Award
,> McClees Stephens /Battle Mountain High School
,> Patrick Scanlan / Vail Mountain School
2. ITEM/TOPIC: Citizen Participation (5 min.)
3. Greg Hall ITEM/TOPIC: Village Streetscape Update (5 min.)
Scott Bluhm
4. ITEM/TOPIC: Conference Center Update (5 min.)
5. Lorelei Donaldson ITEM/TOPIC: New Appointments (10 min.)
Vail Local Licensing Authority (VELA) 2 Vacancies, 2 year term,
beginning 6.01.04.
,> Robert Rothenberg
,> Kaye Ferry
Vail Local Housing Authority (VLHA)
1 Vacancy, 5 year term beginning June 1, 2004
,> Thomas Dubois
.> Tom Gorman
r Connie Knight
,> Ethan Moore
r John Schofield
John Schofield
6. Bill Gibson ITEM/TOPIC: Ordinance No. 10, Series of 2004, an ordinance
amending Title 12, Zoning Regulations, Vail Town Code, to
amend the Gross Residential Floor Area (GRFA) regulations in
the Hillside Residential (HR), Single-Family Residential (SFR),
Two-Family Residential (R), Two-Family Primary/Secondary
Residential (PS), Residential Cluster (RC), Low Density Multiple-
Family (LDMF), Medium Density Multiple-Family (MDMF), High
Density Multiple-Family (HDMF), and Housing (H) zone districts,
and setting forth details in regard thereto. (45 min.)
ACTION REQUESTED OF COUNCIL:
Approve, approve with modifications, or deny Ordinance No. 10,
Series of 2004 on first reading.
BACKGROUND RATIONALE:
On September 8, 2003, the Town of Vail Planning and
Environmental Commission voted 6-0 to forward a
recommendation of approval for proposed text amendments to the
gross residential floor area (GRFA) regulations for Vail's
residential zone districts.
7. Russ Forrest ITEM/TOPIC: Request for the Town Council to approve the
execution of three easements to facilitate snowmaking on Vail
Mountain and the creation of a bridge. (15 min.)
These easements include:
r easement for the vault (encloses snowmaking pumps) is
on an unplatted parcel -Book 272, Page 663 (this is the
stream tract/hillside parcel) -description is NW 1/4 of NW
1/4 of section 7, township 5 S, range 80 west),
,> easement for the snowmaking line is on Tract K, and
r easement for the bridge and snow making utilities are on
both Tract K and the unplatted parcel
ACTION REQUESTED OF COUNCIL:
Authorize the Town Manager to execute above mentioned
easement for snow making facilities on Town Land on the South
Side of Gore Creek and for the creation of a bridge that would
carry the snowmaking line and provide access across Gore Creek
for the potential future development of a snowcat access
BACKGROUND RATIONALE:
Vail Resorts needs to create a water connection to Vail Mountain.
The pump house located on Forest Road which has provided
snow making capacity on Vail Mountain has now been
demolished. Vail Resorts and Town Staff have agreed that given
a letter sent to the Glen Lyon Subdivision homeowners in 1996,
that Vail Resorts should pursue a amendment to a Special
Development District to obtain final approval for snow cat access
across Tract K, Glen Lyon Subdivision. In addition, Vail Resorts
would like to first obtain the support of the subdivision to amend
the covenants which prevent the creation of the planned snow cat
access. However, this may take 2-4 months and VR needs to
move forward with snow making facilities this summer. The bridge
would provide the means to bring a water line across the creek to
interconnect into a new pump system (i.e. underground in a vault).
Vail Resort could place a water pipe under Gore Creek.
However, they anticipate building a bridge for the snow cat access
which would also support the snowmaking utilities.
8. Todd Oppenheimer ITEM/TOPIC: Approval of guard rails and handrails for Wall
Street. (7.5 min.)
Railings and Guardrails
The Art in Public Places board has made a recommendation for a
design for a hand forged steel guardrail for Vendetta's deck on
Wall Street and for handrails for Wall Street. Both are an organic
design in keeping with the overall design for the village and will be
fabricated by Freils Ironworks in Arvada. Handrails and
guardrails will be installed in June.
9. Todd Oppenheimer ITEM/TOPIC: Wall Street Improvements including Earl Eaton
Plaza Playground. (7.5 min.)
BACKGROUND RATIONALE:
Earl Eaton Plaza
In response to direction from the town council an RFP was sent
out to six artists asking for designs for sculptural pieces that could
be used as play pieces in Eaton Plaza. Five artists submitted their
ideas which were reviewed by the Art in Public Places (AIPP)
Board. AIPP asked artist Robert Tully to study Eaton Plaza and
the Wall Street redevelopment and then to further refine his
proposal. Robert is proposing whimsical composition including
two limestone sculptures depicting a big horn sheep and a bear
along with a marble cloud. The play surface will be a combination
of colored "spectraturf" and grass.
10. Stan Zemler ITEM/TOPIC: Town Manager's Report (10 min.)
,> Request to endorse Eagle County Open Space Advisory
Committee Recommendation to fund Bair Ranch
Conservation Project.
r Discussion of Council Packet distribution schedule.
11 Adjournment 8:00 P.M.
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BEGIN AT 2 P.M. ON TUESDAY, JUNE 1, 2004, IN THE TOV COUNCIL
CHAMBERS.
THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING
WILL BEGIN AT 6 P.M. ON TUESDAY, JUNE 1, 2004, IN TOV COUNCIL CHAMBERS
Sign language interpretation available upon request with 24-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information.
TOWN COUNCIL
EVENING MEETING
6:00 P.M. TUESDAY, JUNE 1, 2004
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council will
consider an item.
Pam Brandmeyer Item/Topic: I-70 Sinkhole: One Year Anniversary, Update and
Joe Russell Review (10 min.)
John Gulick
Greg Hall
Larry Pardee
Background: It was exactly one year ago today that a culvert
beneath I-70 in East Vail gave way, causing a large sinkhole to
form in the westbound lanes of I-70 and the subsequent flooding
of Bighorn Creek into the neighborhood. The incident caused over
$2 million in damage to public and private property as emergency
responders worked more than 18 hours to contain the flooding.
The one-year anniversary provides an opportunity to
commemorate the community's response, review lessons learned,
and to thank the community and participating agencies for their
outpouring of support and cooperation.
Action Requested of Council: None.
2. ITEM/TOPIC: Citizen Participation (5 min.)
3. ITEM/TOPIC: Consent Agenda, Minutes from 05.04.04, 05.18.04
(5 min.)
4. Russ Forrest ITEM//TOPIC: Update on Vail Conference Center and a request
Kent Logan to move forward with the following requests:
1. Authorization to engage Piper Jaffray as the town's
Investment Banker on the conference center.
2. Authorization to issue a Request for Qualifications for
design team assistance on the conference Center
3. Request to move forward with a negotiated guaranteed
maximum price process for engaging design and a general
contractor. This essentially means that both the architect
and general contractor will work for the Town of Vail.
4. Request for the Vail Town Council to approve the next
phase of an owner's representative contract. The
preconstruction phase of the contract would cost up to
$155,774. However, the Conference Center Advisory
Committee is only requesting $93,212 (Includes fees and
reimbursables) to fund this function until a decision is
MEMORANDUM
TO: Planning and Environmental Commission
FROM: Community Development Department
DATE: February 27, 2006
SUBJECT: A request for a final review of a final plat, pursuant to Chapter 13-12,
Exemption Plat Review Procedures, Vail Town Code, to allow for a
modification to shared property boundaries, Lots 4 and 7, Block 1, Vail Potato
Patch Subdivision, located at 800 and 802 Potato Patch Drive, and setting
forth details in regard thereto. (PEC06-0009)
Applicant: Lloyd Ruth, Javier Velasquez, Peter Battin, represented by
Ann Bishop
Planner: Warren Campbell
I. SUMMARY
The applicants, Lloyd Ruth, Javier Velasquez, and Peter Battin, represented by Ann
Bishop, are requesting approval of a final plat, pursuant to Chapter 13-12, Exemption
Plat Review Procedures, Vail Town Code, to allow for a modification to shared
property boundaries, Lots 4 and 7, Block 1, Vail Potato Patch Subdivision, located at
800 and 802 Potato Patch Drive. The proposed final plat amendment involves
reconfiguring the lot line between Lots 4 and 7 to allow for a swap of 928 square feet
approval
of property between the two parcels. Staff is recommending of this
application subject to the findings and criteria outlined in Section VIII of this
memorandum.
II. DESCRIPTION OF REQUEST
The applicants, Lloyd Ruth, Javier Velasquez, and Peter Battin, represented by Ann
Bishop, are proposing to modify the property line between two existing lots resulting
in two new lots. Review of this of the proposed final plat is occurring, pursuant to
Chapter 13-12, Exemption Plat Review Procedures, Vail Town Code. The
reconfiguration of the shared lot line results in both parcels swapping equal land
areas of 928 square feet. The proposal results in the square footage of the proposed
lots being identical to that of the square footage of the existing lots. This swap is
proposed to allow for the owner of Lot 7 to apply for an addition to the existing house
on the parcel in the future and for Lot 4 to protect a view which is important to the
owners of Lot 4.
A vicinity map is attached depicting the subject property (Attachment A), as is a
reduced copy of the proposed, reconfigured plat (Attachment B).
1
MEMORANDUM
TO: Planning and Environmental Commission
FROM: Community Development Department
DATE: February 27, 2006
SUBJECT: A request for a final review of a final plat, pursuant to Chapter 13-12,
Exemption Plat Review Procedures, Vail Town Code, to allow for a
modification to shared property boundaries, Lots 4 and 7, Block 1, Vail Potato
Patch Subdivision, located at 800 and 802 Potato Patch Drive, and setting
forth details in regard thereto. (PEC06-0009)
Applicant: Lloyd Ruth, Javier Velasquez, Peter Battin, represented by
Ann Bishop
Planner: Warren Campbell
I. SUMMARY
The applicants, Lloyd Ruth, Javier Velasquez, and Peter Battin, represented by Ann
Bishop, are requesting approval of a final plat, pursuant to Chapter 13-12, Exemption
Plat Review Procedures, Vail Town Code, to allow for a modification to shared
property boundaries, Lots 4 and 7, Block 1, Vail Potato Patch Subdivision, located at
800 and 802 Potato Patch Drive. The proposed final plat amendment involves
reconfiguring the lot line between Lots 4 and 7 to allow for a swap of 928 square feet
approval
of property between the two parcels. Staff is recommending of this
application subject to the findings and criteria outlined in Section VIII of this
memorandum.
II. DESCRIPTION OF REQUEST
The applicants, Lloyd Ruth, Javier Velasquez, and Peter Battin, represented by Ann
Bishop, are proposing to modify the property line between two existing lots resulting
in two new lots. Review of this of the proposed final plat is occurring, pursuant to
Chapter 13-12, Exemption Plat Review Procedures, Vail Town Code. The
reconfiguration of the shared lot line results in both parcels swapping equal land
areas of 928 square feet. The proposal results in the square footage of the proposed
lots being identical to that of the square footage of the existing lots. This swap is
proposed to allow for the owner of Lot 7 to apply for an addition to the existing house
on the parcel in the future and for Lot 4 to protect a view which is important to the
owners of Lot 4.
A vicinity map is attached depicting the subject property (Attachment A), as is a
reduced copy of the proposed, reconfigured plat (Attachment B).
1
MEMORANDUM
TO: Planning and Environmental Commission
FROM: Community Development Department
DATE: February 27, 2006
SUBJECT: A request for a final review of a final plat, pursuant to Chapter 13-12,
Exemption Plat Review Procedures, Vail Town Code, to allow for a
modification to shared property boundaries, Lots 4 and 7, Block 1, Vail Potato
Patch Subdivision, located at 800 and 802 Potato Patch Drive, and setting
forth details in regard thereto. (PEC06-0009)
Applicant: Lloyd Ruth, Javier Velasquez, Peter Battin, represented by
Ann Bishop
Planner: Warren Campbell
I. SUMMARY
The applicants, Lloyd Ruth, Javier Velasquez, and Peter Battin, represented by Ann
Bishop, are requesting approval of a final plat, pursuant to Chapter 13-12, Exemption
Plat Review Procedures, Vail Town Code, to allow for a modification to shared
property boundaries, Lots 4 and 7, Block 1, Vail Potato Patch Subdivision, located at
800 and 802 Potato Patch Drive. The proposed final plat amendment involves
reconfiguring the lot line between Lots 4 and 7 to allow for a swap of 928 square feet
approval
of property between the two parcels. Staff is recommending of this
application subject to the findings and criteria outlined in Section VIII of this
memorandum.
II. DESCRIPTION OF REQUEST
The applicants, Lloyd Ruth, Javier Velasquez, and Peter Battin, represented by Ann
Bishop, are proposing to modify the property line between two existing lots resulting
in two new lots. Review of this of the proposed final plat is occurring, pursuant to
Chapter 13-12, Exemption Plat Review Procedures, Vail Town Code. The
reconfiguration of the shared lot line results in both parcels swapping equal land
areas of 928 square feet. The proposal results in the square footage of the proposed
lots being identical to that of the square footage of the existing lots. This swap is
proposed to allow for the owner of Lot 7 to apply for an addition to the existing house
on the parcel in the future and for Lot 4 to protect a view which is important to the
owners of Lot 4.
A vicinity map is attached depicting the subject property (Attachment A), as is a
reduced copy of the proposed, reconfigured plat (Attachment B).
1
MEMORANDUM
TO: Planning and Environmental Commission
FROM: Community Development Department
DATE: February 27, 2006
SUBJECT: A request for a final review of a final plat, pursuant to Chapter 13-12,
Exemption Plat Review Procedures, Vail Town Code, to allow for a
modification to shared property boundaries, Lots 4 and 7, Block 1, Vail Potato
Patch Subdivision, located at 800 and 802 Potato Patch Drive, and setting
forth details in regard thereto. (PEC06-0009)
Applicant: Lloyd Ruth, Javier Velasquez, Peter Battin, represented by
Ann Bishop
Planner: Warren Campbell
I. SUMMARY
The applicants, Lloyd Ruth, Javier Velasquez, and Peter Battin, represented by Ann
Bishop, are requesting approval of a final plat, pursuant to Chapter 13-12, Exemption
Plat Review Procedures, Vail Town Code, to allow for a modification to shared
property boundaries, Lots 4 and 7, Block 1, Vail Potato Patch Subdivision, located at
800 and 802 Potato Patch Drive. The proposed final plat amendment involves
reconfiguring the lot line between Lots 4 and 7 to allow for a swap of 928 square feet
approval
of property between the two parcels. Staff is recommending of this
application subject to the findings and criteria outlined in Section VIII of this
memorandum.
II. DESCRIPTION OF REQUEST
The applicants, Lloyd Ruth, Javier Velasquez, and Peter Battin, represented by Ann
Bishop, are proposing to modify the property line between two existing lots resulting
in two new lots. Review of this of the proposed final plat is occurring, pursuant to
Chapter 13-12, Exemption Plat Review Procedures, Vail Town Code. The
reconfiguration of the shared lot line results in both parcels swapping equal land
areas of 928 square feet. The proposal results in the square footage of the proposed
lots being identical to that of the square footage of the existing lots. This swap is
proposed to allow for the owner of Lot 7 to apply for an addition to the existing house
on the parcel in the future and for Lot 4 to protect a view which is important to the
owners of Lot 4.
A vicinity map is attached depicting the subject property (Attachment A), as is a
reduced copy of the proposed, reconfigured plat (Attachment B).
1
MEMORANDUM
TO: Planning and Environmental Commission
FROM: Community Development Department
DATE: February 27, 2006
SUBJECT: A request for a final review of a final plat, pursuant to Chapter 13-12,
Exemption Plat Review Procedures, Vail Town Code, to allow for a
modification to shared property boundaries, Lots 4 and 7, Block 1, Vail Potato
Patch Subdivision, located at 800 and 802 Potato Patch Drive, and setting
forth details in regard thereto. (PEC06-0009)
Applicant: Lloyd Ruth, Javier Velasquez, Peter Battin, represented by
Ann Bishop
Planner: Warren Campbell
I. SUMMARY
The applicants, Lloyd Ruth, Javier Velasquez, and Peter Battin, represented by Ann
Bishop, are requesting approval of a final plat, pursuant to Chapter 13-12, Exemption
Plat Review Procedures, Vail Town Code, to allow for a modification to shared
property boundaries, Lots 4 and 7, Block 1, Vail Potato Patch Subdivision, located at
800 and 802 Potato Patch Drive. The proposed final plat amendment involves
reconfiguring the lot line between Lots 4 and 7 to allow for a swap of 928 square feet
approval
of property between the two parcels. Staff is recommending of this
application subject to the findings and criteria outlined in Section VIII of this
memorandum.
II. DESCRIPTION OF REQUEST
The applicants, Lloyd Ruth, Javier Velasquez, and Peter Battin, represented by Ann
Bishop, are proposing to modify the property line between two existing lots resulting
in two new lots. Review of this of the proposed final plat is occurring, pursuant to
Chapter 13-12, Exemption Plat Review Procedures, Vail Town Code. The
reconfiguration of the shared lot line results in both parcels swapping equal land
areas of 928 square feet. The proposal results in the square footage of the proposed
lots being identical to that of the square footage of the existing lots. This swap is
proposed to allow for the owner of Lot 7 to apply for an addition to the existing house
on the parcel in the future and for Lot 4 to protect a view which is important to the
owners of Lot 4.
A vicinity map is attached depicting the subject property (Attachment A), as is a
reduced copy of the proposed, reconfigured plat (Attachment B).
1
MEMORANDUM
TO: Planning and Environmental Commission
FROM: Community Development Department
DATE: February 27, 2006
SUBJECT: A request for a final review of a final plat, pursuant to Chapter 13-12,
Exemption Plat Review Procedures, Vail Town Code, to allow for a
modification to shared property boundaries, Lots 4 and 7, Block 1, Vail Potato
Patch Subdivision, located at 800 and 802 Potato Patch Drive, and setting
forth details in regard thereto. (PEC06-0009)
Applicant: Lloyd Ruth, Javier Velasquez, Peter Battin, represented by
Ann Bishop
Planner: Warren Campbell
I. SUMMARY
The applicants, Lloyd Ruth, Javier Velasquez, and Peter Battin, represented by Ann
Bishop, are requesting approval of a final plat, pursuant to Chapter 13-12, Exemption
Plat Review Procedures, Vail Town Code, to allow for a modification to shared
property boundaries, Lots 4 and 7, Block 1, Vail Potato Patch Subdivision, located at
800 and 802 Potato Patch Drive. The proposed final plat amendment involves
reconfiguring the lot line between Lots 4 and 7 to allow for a swap of 928 square feet
approval
of property between the two parcels. Staff is recommending of this
application subject to the findings and criteria outlined in Section VIII of this
memorandum.
II. DESCRIPTION OF REQUEST
The applicants, Lloyd Ruth, Javier Velasquez, and Peter Battin, represented by Ann
Bishop, are proposing to modify the property line between two existing lots resulting
in two new lots. Review of this of the proposed final plat is occurring, pursuant to
Chapter 13-12, Exemption Plat Review Procedures, Vail Town Code. The
reconfiguration of the shared lot line results in both parcels swapping equal land
areas of 928 square feet. The proposal results in the square footage of the proposed
lots being identical to that of the square footage of the existing lots. This swap is
proposed to allow for the owner of Lot 7 to apply for an addition to the existing house
on the parcel in the future and for Lot 4 to protect a view which is important to the
owners of Lot 4.
A vicinity map is attached depicting the subject property (Attachment A), as is a
reduced copy of the proposed, reconfigured plat (Attachment B).
1
made by the Council on whether to issue bonds, which is
anticipated in the November/December 2004 time frame.
(30 min.)
ACTION REQUESTED OF COUNCIL:
Approve the above mentioned next steps and funding
authorization for an owner's representative.
BACKGROUND RATIONALE:
The Town Council on April 20th authorized a series of next steps
which included interviewing owner's representative firms for the
conference center. On April 29th, the committee met to interview
five owner's representative firms. On May 18th, 2004 the Town
Council authorized the Town Manager to execute a contract with
ARC as the town's owner's representative and funding for the first
phase of this contract or $8,510. The Town Council also
authorized the Committee to negotiate with both Piper Jaffray and
Kirkpatrick Pettis for being the town's investment banker on this
project. The Committee met on May 26, 2004, and made the
above mentioned recommendations.
Recommendation
The Conference Advisory Committee unanimously recommends
that the Vail Town Council approve the above mentioned
requests.
5. Greg Hall ITEM/TOPIC: Village Streetscape Update (5 min.)
6. Pam Brandmeyer ITEM/TOPIC: Out of cycle council funding requests (15 min.)
Stan Zemler
CURRENT GENERAL FUND EXPENDITURES
A. Red Sandstone multi-use recreation facility
Please see memorandum
RETT CAPITAL FUNDING PROGRAM
B. AIPP-Artist in Residence Building
BACKGROUND INFORMATION: AIPP is requesting the town
partner in its effort to renovate the Anholtz Ranch cabin located on
the lower bench of Ford Park. The goal of the project is to turn the
cabin into an artist-in-residence program.
STAFF RECOMMENDATION: Fund $40,000 of $78,000
request, utilizing RETT funds.
COUNCIL CONTRIBUTION
C. Channel s
BACKGROUND INFORMATION: Earlier this year in a status
review re: Channel 5, Council directed Channel 5 to return in June
for an out-of-cycle funding request for equipment upgrades and
replacement.
STAFF RECOMMENDATION: Deny Funding
D. VVCTB Community Host Program
BACKGROUND INFORMATION: In order to get the VVCTB in
sync with current year and '05 requests, staff has asked them for
separate submittal for parking passes for the '04-05 ski season,
and then Council will see the VVCTB back in August for the '05-
'06 ski season. In the past, the Community Host program has
been funded through a 25 blue parking pass contribution from the
Town of Vail, as well as a matching 25 Merchant Ski Pass
contribution from Vail Resort, with the VVCTB providing oversight
and management of the volunteers. In addition to the 25 blue
parking passes, you will note a request from Suzanne Silverthorn
attached asking for nine more parking passes to cover the '04-'05
fall/spring construction volunteers.
The additional 9 parking passes will allow the VVCTB to staff the
following days and times that you originally requested being two
people from Sept 7 -Oct 17, 10am - 6pm (eight hours/day) and
one person Oct 18 - 30,same hours. This would be 744 hours
total for the fall. Each host works 80 hours to fulfill their
requirement for a ski pass/parking pass, subsequently the VVCTB
requires an additional 9.3 blue passes to facilitate the Hosts
during the fall.
STAFF RECOMMENDATION: Fund 34 blue parking passes for
'04-'05 ski season.
FUTURE GENERAL FUND EXPENDITURES
E. Department of Justice ADA Requirements
BACKGROUND INFORMATION:
Staff has received a preliminary estimate (attached) for the town's
ADA compliance costs of $116,822. Since the estimate was
received at 9:00 A.M. Thursday, May 27, staff has not had the
opportunity to research how to pay for these federally mandated
requirements. A portion of the requirements are directly related to
parks and recreation facilities that the town oversees, so an
estimate of costs appropriate as a charge-back to AIPP will be
suggested. Additionally, staff will look at current capital projects
already funded in '04 to evaluate whether Council might consider
moving those into '05 in order to reallocate funding. Also, there
may be some additional cost savings based on "interpretation" of
the law and we will continue to work with the Department of
Justice to understand the requirements. Staff will return on the
15th of June for further discussion of funding sources.
7. Stan Zemler ITEM/TOPIC: Consideration of approval of Viele construction as
low bidder for the Red sandstone multi-purpose recreation facility.
(15 min.)
8. Jack Hunn ITEM/TOPIC: A request authorizing the Town Manager to execute
Jay Peterson an easement with Vail Resorts to allow for the construction
Tom Braun new bridge on a portion of Tract K, Glen Lyon Subdivision and the
unplatted parcel of land located directly to the east of Tract K. (10
min.)
ACTION REQUESTED OF COUNCIL:
Approve, approve with modifications, or deny the request
authorizing the Town Manage to execute the easement.
BACKGROUND RATIONALE:
Vail Resorts needs to create a water connection to Vail Mountain.
The pump house located on Forest Road which has provided
snow making capacity on Vail Mountain has now been
demolished. Vail Resorts and town staff have agreed that given a
letter sent to the Glen Lyon Subdivision homeowners in 1996, that
Vail Resorts shall pursue a amendment to a Special Development
District to obtain final approval for snow cat access across Tract
K, Glen Lyon Subdivision. In addition, Vail Resorts would like to
first obtain the support of the subdivision to amend the covenants
which prevent the creation of the planned snow cat access.
However, this may take 2-4 months and VR needs to move
forward with snow making facilities this summer. The bridge
would provide the means to bring a water line across the creek to
interconnect into a new pump system (i.e. in an underground
vault). Vail Resorts could then place a water pipe under Gore
Creek. However, they anticipate building a bridge for the snow
cat access which would also support the snowmaking utilities for
the Mountain. On May 18th, 2004, the Vail Town Council
approved of two of the three easement requests necessary to
facilitate snow making on Vail Mountain. Those two easements
included:
easement for the vault (encloses snowmaking pumps) is on an
unplatted parcel - Book 272, Page 663 (this is the stream
tract/hillside parcel) -description is NW 1/4 of NW 1/4 of section 7,
township 5 S, range 80 west), and
easement for the snowmaking water line on Tract K.
At the applicant's request, the Vail Town Council tabled
consideration of a bridge easement until discussions occurred
between adjacent property owners. Those discussions have
occurred and Vail Resorts is now requesting that the bridge
9. Bill Gibson
10. Stan Zemler
easement be approved.
ITEM/TOPIC: Ordinance No. 10, Series of 2004, an ordinance
amending Title 12, Zoning Regulations, Vail Town Code, to
amend the Gross Residential Floor Area (GRFA) regulations in
the Hillside Residential (HR), Single-Family Residential (SFR),
Two-Family Residential (R), Two-Family Primary/Secondary
Residential (PS). (45 min.)
ACTION REQUESTED OF COUNCIL:
Approve, approve with modifications, or deny Ordinance No. 10,
Series of 2004 on first reading.
BACKGROUND RATIONALE:
On September 8, 2003, the Town of Vail Planning and
Environmental Commission voted 6-0 to forward a
recommendation of approval for proposed text amendments to the
gross residential floor area (GRFA) regulations for Vail's
residential zone districts. This item was tabled for further
discussion from the Town Council's May 18, 2004, meeting.
ITEM/TOPIC: Town Manager's Report (10 min.)
• Verbatim Book Sign Code
Town staff has met with interested parties and continues to
work toward a resolution.
• Expenditure explanation for Pro-Cycling Tour event
Please see attachment.
• Berry Creek Sports Complex Feasibility update
At the direction of Eagle County Board of Commissioners,
Ballard, King and Associates, Recreation Facility Planning and
Operation Consultants, Denver Colorado, have undertaken a
feasibility study for an indoor recreation center to be located in
the Berry Creek area of Edwards. The study, expected to be
completed in the fall, will include an inventory and needs
assessment of recreational facilities located within Eagle
County. The firm has also begun collecting input from various
taxing jurisdictions that are recreation providers located within
the Vail Valley. Open forums for the public to add input are
also planned. In a meeting with the consultant on May 21, staff
stated the town would not be interested in seeing any
duplication of services currently provided by other recreation
providers, e.g., Town of Vail, Town of Avon, Town of Eagle,
Town of Gypsum, Vail Recreation District, or Western Eagle
County Metropolitan District, to name a few, nor would the town
want facilities constructed that actually eroded, compromised,
or otherwise competed with facilities these communities have
used their own town-specific revenues to construct, maintain
and staff. As an observation, staff added the addition of the
athletic fields seemed an appropriate recreational use in that
the other communities did not have the acreage available to
add more fields to their current inventories. County dollars
should be used toward facilities that do not currently exist in the
county.
• Intergovernmental Agreement for Emergency Response
with the State of Colorado
In your packet is a copy of an Intergovernmental Agreement
(IGA) for Emergency Management that the State Office of
Emergency Management is urging all jurisdictions to sign.
This IGA formalizes the existing mutual aid and regional
mobilization systems to send or receive aid in the event of a
disaster or critical incident. The State has indicated that future
Homeland Security grants may require that this document be
signed and filed with the State before funds can be approved
for a jurisdiction. Matt Mire, Chief Gulick and Henninger are all
in agreement that the Town should enter into this IGA. Over
seventy-five Colorado jurisdictions have already signed this
agreement. If there are no disagreements to participate in this
program, I will ask the Mayor to sign the formal IGA document.
• 2004 VAIL VALLEY ATHLETE COMMISSION
On May 14th, the Vail Valley Athlete Commission met to
discussion funding requests for the spring/summer/fall of this
year. You will find an attachment to the Town Manager's
Report showing current funding requests, past requests, and
fund balance. This commission has been operational for the
last ten years, with the joint funding partners of Vail Resorts,
Inc. (VRI); Beaver Creek Resort Company (BCRC); Vail Valley
Foundation (VVF); and the Town of Vail (TOV). The partners
have tried unsuccessfully over the past years to include the
Town of Avon and Eagle County. Because of economic
factors, contributions from both VRI and VVF have been
reduced from $10,000 annually to meet the contributions from
BCRC and the town. In script, you will find the funding
allocations as agreed to by the partners for the summer
program. In budget cuts from two years ago, the town's
contribution was pared down five percent to follow other
allocations across the board.
• INFORMATION SIGNS AT VILLAGE INFORMATION
CENTER
Council will recall a Council-generated request to make
improvements to the signs at this information center at a
meeting last fall. VVCTB, the current contractor for services,
set about getting bids to upgrade the signs on the exterior of
the building. The final bid came in around $8,000, but also
required a several thousand dollar electrical upgrade for its
back-lighting, at which time Council directed staff to get
involved due to the complications and funding issues. Staff
ended up making the signs currently installed, and altogether,
was able to accomplish this for approximately $600, both labor
and materials. In a meeting earlier this week, the staff at the
center commented they were very pleased with the outcome,
so if you're driving by, please take a look and let us know
whether anything further should be done.
• Update on private contributions streetscape development
11. ITEM/TOPIC: Adjournment (8:05 P.M.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BEGIN AT 2 P.M. ON TUESDAY, JUNE 15, 2004, IN THE TOV COUNCIL
CHAMBERS.
THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING
WILL BEGIN AT 6 P.M. ON TUESDAY, JUNE 15, 2004, IN TOV COUNCIL CHAMBERS
Sign language interpretation available upon request with 24-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information.
TOWN COUNCIL
EVENING MEETING
6:00 P.M. TUESDAY, JUNE 1, 2004
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council will
consider an item.
1. Item/Topic: I-70 Sinkhole: One Year Anniversary, Update and
Review (10 min.)
Background: It was exactly one year ago today that a culvert
beneath I-70 in East Vail gave way, causing a large sinkhole to
form in the westbound lanes of I-70 and the subsequent flooding
of Bighorn Creek into the neighborhood. The incident caused over
$2 million in damage to public and private property as emergency
responders worked more than 18 hours to contain the flooding.
The one-year anniversary provides an opportunity to
commemorate the community's response, review lessons learned,
and to thank the community and participating agencies for their
outpouring of support and cooperation.
Action Requested of Council: None.
2. ITEM/TOPIC: Citizen Participation (5 min.)
3. ITEM/TOPIC: Consent Agenda, Minutes from 05.04.04, 05.18.04
(5 min.)
4. Greg Hall ITEM/TOPIC: Village Streetscape Update (5 min.)
5. ITEM/TOPIC: Out of cycle council funding requests (15 min.)
6. Stan Zemler ITEM/TOPIC: Consideration of approval of Viele construction as
low bidder for the Red sandstone multi-purpose recreation facility.
(15 min.)
7. ITEM/TOPIC: Bridge Easement, VRI (10 min.)
8. Bill Gibson ITEM/TOPIC: GRFA. Ordinance 10 (45 min.)
9. Matt Mire ITEM/TOPIC: Noxious Weeds, First Reading, Ordinance (10
min.)
10. Matt Mire ITEM/TOPIC: Criminal Code, First Reading, Ordinance (10 min.)
11. Stan Zemler ITEM/TOPIC: Town Manager's Report (25 min.)
• Verbatim Booksellers Sign /Variance Issue
• Expenditure explanation for Pro-Cycling Tour event.
• Berry Creek Sports Complex Feasibility update
Intergovernmental Agreement for Emergency Response
with the State of Colorado. In your packet is a copy of an
Intergovernmental Agreement (IGA) for Emergency
Management that the State Office of Emergency
Management is urging all jurisdictions to sign. This IGA
formalizes the existing mutual aid and regional mobilization
systems to send or receive aid in the event of a disaster or
critical incident. The State has indicated that future
Homeland Security grants may require that this document
be signed and filed with the State before funds can be
approved for a jurisdiction. Matt Mire, Chief Gulick and
Henninger are all in agreement that the Town should enter
into this IGA. Over seventy-five Colorado jurisdictions have
already signed this agreement. If there are no
disagreements to participate in this program, I will ask the
Mayor to sign the formal IGA document.
2004 VAIL VALLEY ATHLETE COMMISSION
On May 14th, the Vail Valley Athlete Commission met to
discussion funding requests for the spring/summer/fall of
this year. You will find an attachment to the Town
Manager's Report showing current funding requests, past
requests, and fund balance. This commission has been
operational for the last 10 years, with the joint funding
partners of Vail Resorts, Inc. (VRI); Beaver Creek Resort
Company (BCRC); Vail Valley Foundation (VVF); and the
Town of Vail (TOV). The partners have tried unsuccessfully
over the past years to include the Town of Avon and Eagle
County. Because of economic factors, contributions from
both VRI and VVF have been reduced from $10,000
annually to meet the contributions from BCRC and the
town. In script, you will find the funding allocations as
agreed to by the partners for the summer program. In
budget cuts from two years ago, the town's contribution was
pared down five percent to follow other allocations across
the board.
• INFORMATION SIGNS AT VILLAGE INFORMATION
CENTER
Council will recall aCouncil-generated request to make
improvements to the signs at this information center at a
meeting last fall. VVCTB, the current contractor for
services, set about getting bids to upgrade the signs on the
exterior of the building. The final bid came in around
$8,000, but also required a several thousand dollar
electrical upgrade for its back-lighting, at which time Council
directed staff to get involved due to the complications and
funding issues. Staff ended up making the signs currently
installed, and altogether, was able to accomplish this for
approximately $600, both labor and materials. In a meeting
earlier this week, the staff at the center commented they
were very pleased with the outcome, so if you're driving by,
please take a look and let us know whether anything further
should be done.
• Update on private contributions streetscape development
,> Vendetta's Deck Improvements
10. ITEM/TOPIC: Adjournment (8:10 P.M.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BEGIN AT 2 P.M. ON TUESDAY, JUNE 15, 2004, IN THE TOV COUNCIL
CHAMBERS.
THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING
WILL BEGIN AT 6 P.M. ON TUESDAY, JUNE 15, 2004, IN TOV COUNCIL CHAMBERS
Sign language interpretation available upon request with 24-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information.
VAIL TOWN COUNCIL
EVENING MEETING
6:00 P.M. TUESDAY, JUNE 15, 2004
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.
1. ITEM/TOPIC: Citizen Participation. (5 min.)
2. ITEM/TOPIC: Streetscape Update. (5 min.)
3. Russ Forrest ITEM/TOPIC: The Vail Conference Center Advisory Committee is
Rod Slifer requesting the following from the Vail Town Council: (30 min.)
Kent Logan
,> Approval of the proposed process for engaging the public
in the design team selection process.
r Selection criteria for request for proposals.
.- Consideration of proposed process givens.
r Review of updated project budget and interrelated parking
costs.
r Consideration and review of the major points of the
proposed scope of service in a request for proposals for
design services (to be given to the top 3-4 teams selected
in the qualification competition.
ACTION REQUESTED OF COUNCIL:
Approve the above mentioned next steps.
BACKGROUND RATIONALE:
On June 1, 2004 the Vail Town Council voted to approve the
following requests from the Vail Conference Center Advisory
Committee (Committee):
,> Authorization to engage Piper Jaffray as the Town's
investment banker on the conference center.
r Authorization to issue a Request for Qualifications for
design team assistance on the conference center.
,> Request to move forward with a negotiated guaranteed
maximum price process for engaging a design team and a
general contractor (as opposed to a design build process).
This essentially means that both the architect and general
contractor will work for the Town of Vail.
,> Request for the Vail Town Council to approve the next
phase of an owner's representative contract. The
preconstruction phase of the contract would cost up to
$155,774. However the Committee is only requesting
$93,212 (Includes fees and reimbursable) to fund this
function until a decision is made by the Council to issue
bonds which is anticipated in the November/December
2004 time frame.
STAFF RECOMMENDATION:
The Conference Advisory Committee recommends that the Vail
Town Council approve the above mentioned requests.
4. Warren Campbell ITEM/TOPIC: An appeal of the Town of Vail Design Review
Board's approval of a design review application pursuant to
Section 12-11, Design Review, Vail Town Code, to allow for site
improvements to an existing residence, located at 4269 Nugget
Lane/Lot 3, Bighorn Estate Resubdivision of Lots 10 and 11, and
setting forth details in regard thereto. (15 min.)
ACTION REQUESTED OF COUNCIL:
Uphold, overturn, or modify the Design Review Board's approval
of a design review application pursuant to Section 12-11, Design
Review, Vail Town Code.
BACKGROUND RATIONALE:
On May 5, 2004, the Design Review Board approved a design
review application pursuant to Section 12-11, Design Review, Vail
Town Code, to allow for site improvements to an existing
residence, located at 4269 Nugget Lane. The appellant, Robert L.
Kandell, MD, resident at 4259 Nugget Lane, has appealed the
Design Review Board's approval. Please refer to the staff
memorandum dated June 15, 2004, for additional information.
STAFF RECOMMENDATION:
Staff recommends that the Town Council upholds the Design
Review Board's approval pursuant to Section 12-11, Design
Review, Vail Town Code, to allow for site improvements to an
existing residence, located at 4269 Nugget Lane/Lot 3, Bighorn
Estate Resubdivision of Lots 10 and 11, subject to the findings in
Section VI of the staff memorandum dated June 15, 2004.
5. Matt Gennett ITEM/TOPIC: An appeal of the May 19, 2004 Design
Review Board (DRB) denial of an application to build a new
primary/secondary, two-family residence located at 2830
Basingdale Blvd. /Lot 5, Block 9, Vail Intermountain. (15 min.)
ACTION REQUESTED OF COUNCIL:
Uphold, uphold with conditions, or modify the DRB's denial of a
new single family residence located at 2830 Basingdale Blvd. /Lot
5, Block 9, Vail Intermountain.
BACKGROUND RATIONALE:
On March 17, 2004, the DRB went on a site visit and performed a
conceptual review of the applicant's proposal for a new
primary/secondary residence on the subject property. At the time
of the conceptual review, the DRB gave the applicant positive
comments on the design of the proposed structure, but did not
mention anything else having to do with the site or the applicant's
proposal. On April 12, 2004, the Planning and Environmental
Commission (PEC) conditionally approved a request by Mr. Cope
for variances from the front and side setbacks, and to have
required parking in the front setback. On May 5, 2004, the DRB
performed a final review of the applicant's proposal, which
included another site visit, and informed the applicant they would
not approve his application as proposed because it would cause
the removal of several large, mature spruce trees on the site. The
DRB stated the applicant would need to redesign his proposal in a
manner that avoids the necessitated removal of the large trees in
order to receive their approval. Mr. Cope protested, stating that
he already tried to do so but could not, and reluctantly requested a
tabling. On May 19, 2004, the DRB denied the applicant's
proposal as originally submitted.
STAFF RECOMMENDATION:
Staff recommends that the Town Council upholds the DRB's
denial of the proposed new residence located at 2830 Basingdale
Blvd. /Lot 5, Block 9, Vail Intermountain.
6. Matt Mire ITEM/TOPIC: First reading of Ordinance No. 6, Series of 2004 -
An Ordinance Amending Section 5-1-6, "Undesirable Plants," of
the Municipal Code of the Town of Vail providing for certain
amendments to comply with the Colorado Noxious Weed Act and
setting forth details in regard thereto. (10 min.)
ACTION REQUESTED OF COUNCIL:
Approve, approve with amendments or deny Ordinance 6, Series
2004 on first reading.
BACKGROUND RATIONALE:
Pursuant to CRS § 35-5.5-101 et seq., the Colorado Noxious
Weed Act, Town staff has developed a Weed Management Plan
for those plants declared to be noxious weeds by state statute.
The Ordinance also provides for other minor amendments to the
Town Code to further comply with state statute.
STAFF RECOMMENDATION:
Approve Ordinance 6, Series 2004, on first reading.
7. Bill Gibson ITEM/TOPIC: Second Reading, Ordinance No. 10, Series of 2004,
an ordinance amending Title 12, Zoning Regulations, Vail Town
Code, to amend the Gross Residential Floor Area (GRFA)
regulations in the Single-Family Residential (SFR), Two-Family
Residential (R), and Two-Family Primary/Secondary Residential
(PS) zone districts, and setting forth details in regard thereto. (30
Min.)
ACTION REQUESTED OF COUNCIL:
Approve, approve with modifications, deny, or table Ordinance No.
10, Series of 2004 on second reading.
Should the Town Council choose to approve Ordinance No. 10,
Series of 2004, on second reading, the Community Development
Department recommends the Town Council makes the following
findings:
1. That the amendment is consistent with the applicable
elements of the adopted goals, objectives and policies outlined
in the Vail Comprehensive Plan and is compatible with the
development objectives of the Town; and
2. That the amendment furthers the general and specific
purposes of the Zoning Regulations; and
3. That the amendment promotes the health, safety, morals, and
general welfare of the Town and promotes the coordinated
and harmonious development of the Town in a manner that
conserves and enhances its natural environment and its
established character as a resort and residential community of
the highest quality.
8. Stan Zemler ITEM/TOPIC: Town Manager's Report. (10 min.)
r Channel s
In separate conversations with Larry Brooks, Avon's town
manager, and Brian Hall, with Channel 5, staff understands
the following: Avon pays three percent of its five percent
franchise fee, or $13,000 directly to Channel 5.
Additionally, Comcast, in a "pass through" arrangement with
the Town of Avon, pays $10,000 annually for equipment
replacement. Brian understands Vail will pay its $10,000
contribution after an additional $10,000 has been fund-
raised.
.> Community Host Program Request for additional Parking
Passes.
The Vail Valley Chamber and Tourism Bureau (VVCTB) has
provided a request for two additional parking passes for
hosting one staff member, Friday through Sunday,
September 10 through October 17, eight hours daily. This
will provide the construction back up and directions that
have proven so successful this spring in the Village
Streetscape Program. Authorize staff to distribute two (2)
additional blue parking passes to support this ongoing
program.
,> Three Neighborhood Picnics Scheduled
The dates have been set for the town's annual
neighborhood picnics. Please mark your calendars and
plan to join us for one, two or all three gatherings:
--Friday, June 25, Vail Village (Wall Street)
--Thursday, July 22, Donovan Park
--Thursday, Aug. 5, Bighorn Park
The picnics will take place from 11:30 a.m. to 1:30 p.m. In
the past, these gatherings have been a great opportunity
to socialize with the neighborhood and to solicit comments
and suggestions. Now that we have initiated a biennial
process for the community survey (the next one scheduled
for March 2005), the picnics will serve as an important
feedback loop in lieu of the survey this year.
9. ITEM/TOPIC: Adjournment. (7:40 P.M.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BEGIN AT 12 P.M. ON TUESDAY, JULY 6, 2004, IN THE TOV COUNCIL
CHAMBERS.
THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING
WILL BEGIN AT 6 P.M. ON TUESDAY, JUNE 29, 2004, IN TOV COUNCIL CHAMBERS
Sign language interpretation available upon request with 24-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information.
PUBLIC MEETING NOTICE
TOWN COUNCIL
EVENING SESSION AGENDA
6:00 P.M. TUESDAY, JULY 6, 2004
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.
1. ITEM/TOPIC: Citizen Input (10 min.)
2. Stan Zemler ITEM/TOPIC: Quarterly I-70 Noise Mitigation Update (20 min.)
Greg Hall
Dwight Henninger BACKGROUND:
On December 2, 2003 the Vail Town Council directed town staff to
pursue four areas of focus to mitigate I-70 impacts on a short-term
and long-term basis with updates to be reported on a quarterly
basis. The last quarterly update occurred on March 16, 2004 with
reports on the four focus areas of education, enforcement,
engineering and legislation. In this next quarterly report, staff is
prepared to present a summary of additional actions, including
traffic enforcement and education, noise and speed
measurements, and an analysis of temporary noise wall
demonstration options.
ACTION REQUESTED OF COUNCIL:
1) Direct staff to continue to pursue a temporary noise wall
demonstration project with additional analysis on two possible
approaches: a trailer alternative; and a noise wall panel
alternative. It could cost up to $263,000 to conduct the pilot
program. (Is the Town Council comfortable continuing to pursue
these alternatives.)
2) Authorize an expenditure of up to $60,000 from the Capital
Projects Fund to purchase and install two speed control radar
signs for installation on I-70.
3) Authorize the Town Manager to continue with the alternative
actions outlined in the Memorandum of Understanding between
the Town of Vail and the Colorado Motor Carriers Association.
4. Judy Camp ITEM/TOPIC: Discussion of Percentage Guideline for General
Fund Balance (10 min.)
ACTION REQUESTED OF COUNCIL:
See separate memo
BACKGROUND RATIONALE:
See separate memo
STAFF RECOMMENDATION:
See separate memo
5. Stan Zemler ITEM/TOPIC: Ice Dome Public Hearing (15 min.)
Greg Hall
The ice dome facility is owned by the Town of Vail and has been
operated by the Vail Recreation District for the past three
seasons. However, recreation officials have indicated the district
will not operate the facility for the 2004-05 season due to
projected losses in the bubble's operations. In the past, the dome
has received a conditional use permit to operate in a location just
east of the golf course clubhouse from November to April. The
facility is then placed in storage during the off-season. The bubble
was acquired by the town in 2000 at the request of Vail Junior
Hockey and other skating groups to offset scheduling conflicts at
Dobson Ice Arena. The facility even endured a lawsuit by
neighboring homeowners who feared the bubble would attract
late-night noise and increased traffic. Following the recreation
district's latest decision to forego operation of the bubble, the Vail
Town Council has been presented with three possible options for
consideration. One option is to sell the bubble to the highest
bidder. Another option is to keep the bubble in storage for the next
year to allow time to evaluate the demand for a second ice sheet
in Vail. The third option is to solicit a third party operator for the
2004-05 season.
6. Russ Forrest ITEM/TOPIC The Vail Conference Center Advisory Committee
(Committee) is requesting the following from the Vail Town
Council: (30 min.)
1. Review the recommendation from the Committee on short-
listing the design team candidates and to issue the
Request for Proposals to the six recommended design
teams.
2. Review and approve suggested changes to the design
team selection process from the Committee.
3. Request permission to issue an RFP for a surveyor to
survey the Lionshead parking structure site and
surrounding area.
ACTION REQUESTED OF COUNCIL:
Approve of the above mentioned next steps and funding
authorization for an owner's representative.
BACKGROUND RATIONALE:
On June 15, 2004 the Vail Town Council reviewed and approved
the following next steps:
1. Approval of the proposed process for engaging the public
in the design team selection process.
2. Selection criteria for request for proposals.
3. Consideration of proposed process givens.
4. Review of updated project budget and interrelated parking
costs, and
5. Consideration and review of the major points of the
proposed scope of service request for proposals for design
services (to be given to the top three-four teams selected
in the qualification competition).
Recommendation
The Conference Advisory Committee (sub-committee)
unanimously recommends that the Vail Town Council approve the
above mentioned requests.
7. John Gulick ITEM/TOPIC: Piney Lake /Forest Service Cut Update (10 min.)
Cal Wettstein
8. Stan Zelmer ITEM/TOPIC: Request for funding of Vail Classic Bicycle Ride on
Arn Menconi Labor Day Weekend (15 min.)
The U. S. Forest Service (USES) is proposing a timber harvest of
lodge pole pine in an area four miles northwest of Vail, near
Freeman Creek. The primary access to this timber stand is via
FSR700 Red Sandstone Road, the road to Piney Lake.
Approximately 1,900 acres of timber will be harvested during an
eight year period, between 2005 and 2012. Log trucks will be
utilizing Red Sandstone Rd. and North Frontage Rd. for access to
I-70, between June 1 and October 31. No hauling would occur on
weekends or holidays. Flaggers and other safety measures will be
in place during harvesting operations.
BACKGROUND RATIONALE: Arn Menconi has approached the
town to help sponsor a Labor Day bicycle ride to cover the route
locally referred to as the Leadville Loop. At a meeting on June 30,
Kelli McDonald and Ian Anderson, of the Vail Local Marketing
District Advisory Council (VLMDAC) stated the event would be
incorporated into the marketing efforts for the timeframe of August
15 through September 15, which efforts were endorsed by Council
at an earlier meeting forgiving a $50,000 working capital loan to
the Vail Local Marketing District (VLMD). The event is expected
to draw between 300 to 500 riders, and it is anticipated the riders
will spend at least one night in the Town of Vail. Lodging
packages will be offered to incentivize this.
Sybill Navas and Ian Anderson, on behalf of the Commission on
Special Events, indicated another bicycle ride honoring Brent
Malin had been funded by CSE for $3,000. The producer of this
event has agreed to combine his event with Menconi's proposed
Labor Day ride. Navas and Anderson stated the CSE had $7,000
remaining in their '03 budget and they would contact other board
members to understand whether they would be willing to earmark
these remaining dollars to the Labor Day event. Assuming the
CSE is onboard, staff would recommend Council fund up to
$15,000 from the original budgeted Pro Cycling Tour (PCT)
dollars, now unexpended, of $75,000.
9. George Ruther ITEM/TOPIC: First reading of Ordinance No. 15, Series of 2004,
an ordinance amending Ordinance No. 12, Series of 1997,
removing a condition of approval that prohibits the operation of
restaurants within the special development district, and setting
forth details in regard thereto. (20 min.)
ACTION REQUESTED OF COUNCIL:
Approve, approve with conditions, or deny Ordinance No. 15,
Series of 2004, on first reading.
BACKGROUND RATIONALE:
At its June 28, 2004, public hearing, the Planning & Environmental
Commission reviewed a request to remove an existing condition of
approval which prohibits the operation of "restaurants or similar
food service operations" on the Austria Haus property. Upon
review of the request, the Planning & Environmental Commission
voted 5-1 (Dewitt opposed) to forward a recommendation of
approval, with conditions, to the Town Council for the proposed
major amendment to Special Development District No. 35. The
Planning & Environmental Commission's findings and
recommendation are identified in the June 28, 2004, staff
memorandum to the Commission.
STAFF RECOMMENDATION:
The Community Development Department recommends that the
Town Council approves Ordinance No. 15, Series of 2004, on first
reading.
10. George Ruther ITEM/TOPIC: First reading of Ordinance No. 16, Series of 2004,
an ordinance repealing Ordinance No. 21, Series of 2001, and
adopting an amended approved development plan for Special
Development District No. 6, Vail Village Inn, Phase IV, to allow for
the construction of the Vail Plaza Hotel; and setting forth details in
regard thereto. (20 min.)
ACTION REQUESTED OF COUNCIL:
Approve, approve with modifications, or deny Ordinance No. 16,
Series of 2004.
BACKGROUND RATIONALE:
On June 14 and 28, 2004, the Town of Vail Planning &
Environmental Commission held public hearings to consider a
request for a major amendment to a special development district
(SDD) pursuant to Section 12-9A-10, Amendment Procedures,
Vail Town Code, to allow for a major amendment to Special
Development District No. 6, Vail Plaza Hotel East, located at 100
East Meadow /Lot M, N, O, Block 5D, Vail Village Filing 1, and
setting forth details in regard thereto. Upon consideration of the
request, the Commission voted 6-0 to forward a recommendation
of approval of the request to the Town Council. In forwarding their
recommendation, however, the Commission proposed several
revisions to the conditions of approval. A copy of the staff
memorandum to the Planning & Environmental Commission,
dated June 28, 2004, with revised conditions have been attached
for reference.
STAFF RECOMMENDATION:
The Community Development Department is recommending that
the Town Council approves Ordinance No. 16, Series of 2004,
upon first reading.
11. Matt Mire ITEM/TOPIC: First reading of Ordinance 12, Series 2004, An
Ordinance amending Title 6, Chapter 3, of the Municpal Code of
the Town of Vail; providing for certain housekeeping amendments
to the Town of Vail Police Regulations: and setting forth details in
regard thereto. (10 min.)
ACTION REQUESTED OF COUNCIL: Approve/Amend/Deny
Ordinance 12, Series 2004
BACKGROUND RATIONALE: After consultation with the Town
Prosecutor, several housekeeping amendments are proposed to
bring the Town's Police Regulations up to date and in further
compliance with State Statute.
STAFF RECOMMENDATION: Approve
12. Bill Gibson ITEM/TOPIC: (a) Second reading of Ordinance No. 10, Series of
2004, an ordinance amending Title 12, Zoning Regulations, Vail
Town Code, to amend the Gross Residential Floor Area (GRFA)
regulations in the Single-Family Residential (SFR), Two-Family
Residential (R), and Two-Family Primary/Secondary Residential
(PS) Districts, and setting forth details in regard thereto.
(b) First reading of Ordinance No. 14, Series of 2004, an
ordinance amending Title 12, Zoning Regulations, Vail Town
Code, to amend the Gross Residential Floor Area (GRFA)
regulations in the Hillside Residential (HR), Single-Family
Residential (SFR), Two-Family Residential (R), Two-Family
Primary/Secondary Residential (PS), Residential Cluster (RC),
Low Density Multiple-Family (LDMF), Medium Density Multiple-
Family (MDMF), High Density Multiple-Family (HDMF), and
Housing (H) districts, and setting forth details in regard thereto.
ACTION REQUESTED OF COUNCIL:
Approve, approve with modifications, deny, or table Ordinance No.
10, Series of 2004 on second reading. Approve, approve with
modifications, deny, or table Ordinance No. 14, Series of 2004 on
first reading.
Should the Town Council choose to approve Ordinance No. 10,
Series of 2004, on second reading, the Community Development
Department recommends the Town Council makes the following
findings:
1. That the amendment is consistent with the applicable
elements of the adopted goals, objectives and policies outlined
in the Vail Comprehensive Plan and is compatible with the
development objectives of the Town; and
2. That the amendment furthers the general and specific
purposes of the Zoning Regulations; and
3. That the amendment promotes the health, safety, morals, and
general welfare of the Town and promotes the coordinated
and harmonious development of the Town in a manner that
conserves and enhances its natural environment and its
established character as a resort and residential community of
the highest quality.
13. Matt Mire ITEM/TOPIC: Second reading of Ordinance No. 6, Series of 2004
- An Ordinance Amending Section 5-1-6, "Undesirable Plants," of
the Municipal Code of the Town of Vail providing for certain
amendments to comply with the Colorado Noxious Weed Act and
setting forth details in regard thereto. (5 min.)
ACTION REQUESTED OF COUNCIL:
Approve, approve with amendments or deny Ordinance 6, Series
2004 on second reading.
BACKGROUND RATIONALE:
Pursuant to CRS § 35-5.5-101 et seq., the Colorado Noxious
Weed Act, Town staff has developed a Weed Management Plan
for those plants declared to be noxious weeds by state statute.
The Ordinance also provides for other minor amendments to the
Town Code to further comply with state statute.
STAFF RECOMMENDATION:
Approve Ordinance 6, Series 2004, on second reading.
14. Stan Zemler ITEM/TOPIC: Town Manager's Report (10 min.)
,> ADA Compliance
The town is ready to enter into a settlement agreement with the
Department of Justice (DOJ) that allows for the modifications
required specific to the town be completed within a year and per
the separate report forwarded to the town. As a part of the town's
report, improvements to the Ford Amphitheater (owned and
operated by the Vail Valley Foundation, VVF) will coincide with the
town's repairs. Town staff has been able to re-schedule
maintenance projects in '04 to free up funding to complete
approximately half of these repairs and will include line items in
the '05 budget to complete the remaining work. The staff believes
this will be completed on time, and with some refinements and
negotiations along the way, under budget.
Staff met with Dennis Stein, Jim Collins and Linda Alexander
(attorneys for the Vail Recreation District, VRD) on Thursday, July
1, to discuss the separate report that was issued to the VRD.
Negotiations on cost-share will continue. The DOJ, recognizing
the VRD's issues are substantially more complicated and
expensive to resolve, has expressed a willingness to enter into a
much longer time negotiation with the VRD as long as both parties
(the town and VRD) continue to hammer out the details and move
forward in asolution-oriented manner.
,> Eagle County Capital Projects Committee
Following the fall election in '03 and during Council's committee
and task force appointments discussion, Rod Slifer was
appointed to the County Capital Projects Committee to fill
Ludwig Kurz's former position. Rod has indicated that because
of his many other commitments, he would be comfortable with
the Mayor Pro Tem, Dick Cleveland, serving in his stead in this
capacity.
r Update on Chamonix Property Master Planning
We have issued the request for proposals for the master
planning process for the Chamonix property. Proposals are
due to the town at noon on July 9. We would like to form a
subgroup to review the proposals. As envisioned, this
subgroup would be comprised of several Council members,
several neighborhood representatives and staff. If you would
like to participate in the selection process, please let me know.
,> Donovan Pavilion
Attached you will find a letter from Donovan Pavilion
Management, Inc., outlining a change in internal structure. As
well, you will see a current set of promotional and marketing
materials that have been produced by this company for the
pavilion.
.> Transportation
The Rural Resort Region will convene the first meeting to
discuss the IGA for the establishment of an I-70 Central
MountainTransportation Corridor Coalition. The meeting will
be held on Friday, July 16 in the Fremont Room of the Summit
County Community and Senior Center.
,> Request to use Council Days at Dobson
The National Brotherhood of Skiers (NBS) will be bringing a
group of 4-5,000 skiers to Vail from February 5-12, 2005. The
Dobson Arena will be used by the NBS as their registration
headquarters, for concerts and banquets. Bill Jensen of Vail
Resorts has requested use of eight Town Council use days.
The town's management agreement with the Vail Recreation
District (VRD) allows for up to 10 days use from the time
period of December 15 to March 14. The daily standard rental
rate for the facility is $3,500/day. Day use given by the
Council still requires hard costs be reimbursed to VRD that
can run as high as $1,700/day (to include utilities, set up, tear
down, staging, etc.). In the past, Council has not given more
than 1 or 2 days of free use during this timeframe.
In speaking with the Vail Recreation District (VRD), the district
has already displaced regular programming to accommodate
this group. The NBS has been offered a contract but had not
yet signed it. In the VRD's negotiations with the group, the
district had offered a discounted rate of $3,500 for day 1, with
the remaining 7 days at $2,500/day (with no additional costs
for services, which because of the various set ups, will be
extensive). Staff is continuing to research solutions other than
this one that would more effectively serve as an incentive but
would not undermine the district's ability to garner some
revenue. Staff will be prepared with a recommendation by
Tuesday evening's meeting.
,> Vail Local Marketing District (VLMD) Working Capital Loan
The Board of the VLMD met on June 15th and authorized the
redirection of $50,000 originally budgeted for marketing the
Pro Cycling Tour toward marketing in the Front Range during
the fall. Town Council had previously agreed that the Town
would forgive $50,000 of VLMD's loan from the Town so that
VLMD could fund the Pro Cycling Tour. Staff requests a
motion confirming that the $50,000 in loan forgiveness
continues to apply with the change in use of the funds.
,> Easement / Red Sandstone multi-purpose recreation
facility
Authorize Torn Manager to sign trench agreement followed by
a permanent easement agreement with Holy Cross Electric at
the Red Sandstone multi-purpose recreation facility. The
easement will provide power to the building by tying into the
holy Cross Electric Vault in the road to the new transformer to
be set east of the new building.
r Easement /Booth Creek Culvert under)-70
Authorize Town Manager to sign a temporary construction
easement to replace the Booth Creek Culvert under I-70. This
is a sub-standard culvert and is needed to expedite the
process to avoid another sink hole incident.
15. ITEM/TOPIC: Adjournment 9:45 p.m.
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING
WILL BEGIN AT 6 P.M. TUESDAY, JULY 20, 2004, IN VAIL TOWN COUNCIL
CHAMBERS
Sign language interpretation available upon request with 24-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information.
TOWN COUNCIL
EVENING SESSION AGENDA (REVISED)
6:00 P.M. TUESDAY, JULY 20, 2004
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.
1. ITEM/TOPIC: Citizen Input. (10 min.)
2. Rod Slifer ITEM/TOPIC: Proclamation 3, Series 2004, In Recognition of
Polly Letofsky.(5 min.)
3. Lorelei Donaldson ITEM/TOPIC: AIPP Appointment. One vacancy to be filled
completing the term vacated by Millie Aldrich, term ending
03.031.05 (5 min.)
• Kay Cherry
• Tom Gorman
4. Lorelei Donaldson ITEM/TOPIC: DRB Appointment. One Vacancy to be
filled to complete the term vacated by Scott Proper, term ending
03.31.06. (5 min.)
• Charles Baker
• Betsy Bradley
• Kay Cherry
• Peter Dunning
Kathy Langenwalter
5. ITEM/TOPIC: Consent Agenda /minutes from 06.01, 06.15, 07.06
meeting. (5 min.)
6. Stan Zemler ITEM/TOPIC: Chamonix Property Master Site Planning
Suzanne Silverthorn Authorization. (15 min.)
ACTION REQUESTED:
Authorize the Town Manager to enter into a contract with the
recommended planning team for an amount not to exceed
$45,070 / $50,000 to facilitate preparation of a master land use
plan for the Chamonix property at 2310 Chamonix Rd.
BACKGROUND:
On June 18, the Town of Vail initiated a request for proposals
(RFP) process to facilitate a master land use plan for the town-
owned Chamonix property at 2310 Chamonix Rd. The property
was purchased by the town in 2002. At the time, a fire station,
affordable housing and land banking were identified as possible
future uses. On July 9, the town received six responses to the
RFP. On July 15 and again on July 19, an RFP review team met
to evaluate the proposals, interview the finalists and forward its
recommendation to the Town Council. Members of the RFP
review team include Bob Armour, Tricia Hutchinson and Bruce
Norring from the neighborhood; Dick Cleveland and Kim Ruotolo
from the Town Council; and Stan Zemler, Kraige Kinney, John
Gulick, Pam Brandmeyer, Judy Camp, Greg Hall, Russ Forrest,
Nina Timm and Suzanne Silverthorn from the staff. Once the
hiring of a firm is authorized by the Town Council, the planning
team will help facilitate a process that will include a series of
neighborhood meetings and Town Council discussions to
accommodate previous decisions to site a fire station on the
property and to identify and evaluate additional uses that will
maximize community benefit while complementing the
surrounding neighborhood. Approximately $177,000 remains in
the 2004 Capital Projects Fund Budget for fire station planning
and design work.
7. ITEM/TOPIC: Conference Center Update. (10 min.)
See attached memo.
8. Greg Barrie Renovation of Pirate Ship Park. (15 min.)
ACTION REQUESTED OF COUNCIL:
Please see attached for details of the following:
1. Approve a total budget amount for the Renovation Project
2. Approve construction contract between the Town of Vail and
J.L. Viele Construction, Inc. for the construction of the Pirate
ship Park Renovation Project.
BACKGROUND RATIONALE:
Please see the attached for details
STAFF RECOMMENDATION:
Approve the above Requested Actions
9. ITEM/TOPIC: Approve Shaw Construction /Paving Red
Sandstone. At the time packets were assembled, backup
documentation was unavailable. It will be emailed prior to
Tuesday's evening meeting or tabled to 08.03.04. (10 min.)
10. Bill Gibson ITEM/TOPIC: An appeal of the Town of Vail Design Review
Board's denial of a design review application pursuant to Section
12-11, Design Review Vail Town Code, to allow for a minor
alteration (repaint) to an existing residence, located at 2568 Arosa
Drive/Lot 4, Block C, Vail Das Schone Filing No. 1, and setting
forth details in regard thereto. (20 min.)
ACTION REQUESTED OF COUNCIL:
Uphold, overturn, or modify the Design Review Board's approval
of a design review application pursuant to Section 12-11, Design
Review, Vail Town Code.
BACKGROUND RATIONALE:
On June 16, 2004, the Design Review Board denied a design
review application pursuant to Section 12-11, Design Review, Vail
Town Code, to allow for a minor alteration (repaint) to an existing
residence, located at 2568 Arosa Drive. The appellant, Mary E.
Perkins, resident at 2568 Arosa Drive, has appealed the Design
Review Board's denial. Please refer to the staff memorandum
dated July 20, 2004, for additional information.
STAFF RECOMMENDATION:
Staff recommends that the Town Council upholds the Design
Review Board's denial pursuant to Section 12-11, Design Review,
Vail Town Code, to allow for a minor alteration (repaint) to an
existing residence, located at 2568 Arosa Drive/Lot 4, Block C,
Vail Das Schone Filing No. 1.
11. Matt Mire ITEM/TOPIC: First reading of Ordinance No. 18, Series 2004, An
Ordinance authorizing Retail Liquor Stores or licensed drug stores
in the Town of Vail to conduct on site alcoholic beverage tastings;
and setting forth details in regard thereto. (10 min.)
ACTION REQUESTED OF COUNCIL: Approve, approve with
amendments or deny Ordinance 18, Series 2004, on first reading.
BACKGROUND RATIONALE: Pursuant to certain amendments
made to Chapter 47 of Title 12 of the Colorado Revised Statutes,
retail liquor store licensees and liquor-licensed drug stores may be
authorized to conduct alcoholic beverage tastings subject to
specific limitations set forth in the aforesaid amendments.
According to the new law, as well as the Town Charter, the Town
must adopt an ordinance allowing for said tastings to occur.
STAFF RECOMMENDATION: Approve Ordinance 18, Series
2004, on first reading.
12. Bill Gibson ITEM/TOPIC: Ordinance No. 10, Series of 2004, an ordinance
amending Title 12, Zoning Regulations, Vail Town Code, to
amend the Gross Residential Floor Area (GRFA) regulations in
the Single-Family Residential (SFR), Two-Family Residential (R),
and Two-Family Primary/Secondary Residential (PS) districts, and
setting forth details in regard thereto.
Ordinance No. 14, Series of 2004, an ordinance amending Title
12, Zoning Regulations, Vail Town Code, to amend the Gross
Residential Floor Area (GRFA) regulations in the Hillside
Residential (HR), Single-Family Residential (SFR), Two-Family
Residential (R), Two-Family Primary/Secondary Residential (PS),
Residential Cluster (RC), Low Density Multiple-Family (LDMF),
Medium Density Multiple-Family (MDMF), High Density Multiple-
Family (HDMF), and Housing (H) districts, and setting forth details
in regard thereto. (30 min.)
ACTION REQUESTED OF COUNCIL:
Approve, approve with modifications, or deny Ordinance No. 10,
Series of 2004, on second reading. Approve, approve with
modifications, or deny Ordinance No. 14, Series of 2004, on
second reading.
BACKGROUND RATIONALE:
The Town Council approved the first reading of Ordinance No. 10,
Series of 2004, on June 1, 2004, by a vote of 6-1 (Donovan
opposed). The second reading of Ordinance No. 10, Series of
2004, was tabled at the Town Council's June 15 and July 6, 2004,
meetings.
The Town Council approved the first reading of Ordinance No. 14,
Series of 2004, on July 6, 2004, with a modification to the
language of Section 15 of Ordinance No. 14, Series of 2004, by a
vote of 6-1 (Moffet opposed).
STAFF RECOMMENDATION:
The Community Development Department recommends that the
Town Council approves Ordinance No. 14, Series of 2004, on
second reading to amend the Gross Residential Floor Area
(GRFA) regulations in the Hillside Residential (HR), Single-Family
Residential (SFR), Two-Family Residential (R), Two-Family
Primary/Secondary Residential (PS), Residential Cluster (RC),
Low Density Multiple-Family (LDMF), Medium Density Multiple-
Family (MDMF), High Density Multiple-Family (HDMF), and
Housing (H) districts, and setting forth details in regard thereto.
Should the Town Council choose to approve Ordinance No. 14,
Series of 2004, on second reading, the Community Development
Department recommends the Town Council makes the following
findings:
1. That the amendment is consistent with the applicable
elements of the adopted goals, objectives and policies outlined
in the Vail Comprehensive Plan and is compatible with the
development objectives of the Town; and
2. That the amendment furthers the general and specific
purposes of the Zoning Regulations; and
3. That the amendment promotes the health, safety, morals, and
general welfare of the Town and promotes the coordinated
and harmonious development of the Town in a manner that
conserves and enhances its natural environment and its
established character as a resort and residential community of
the highest quality.
The Community Development Department recommends that
the Town Council denies Ordinance No. 10, Series of 2004,
on second reading to amend the Gross Residential Floor
Area (GRFA) regulations in the Single-Family Residential
(SFR), Two-Family Residential (R), and Two-Family
Primary/Secondary Residential (PS), and setting forth details
in regard thereto.
13. Matt Mire ITEM/TOPIC: Second Reading of ordinance 12, Series 2004, an
ordinance amending Title 6, Chapter 3, of the Municipal code of
the Town of Vail; Providing for certain housekeeping amendments
to the Town of Vail Police Regulations; and setting forth details in
regards thereto. (5 min.)
ACTION REQUESTED OF COUNCIL: Approve/Amend/Deny
Ordinance 12, Series 2004
BACKGROUND RATIONALE: After consultation with the Town
Prosecutor, several housekeeping amendments are proposed to
bring the Town's Police Regulations up to date and in further
compliance with State Statute.
STAFF RECOMMENDATION: Approve
14. George Ruther ITEM/TOPIC: Second reading of Ordinance No. 15, Series
of 2004, an ordinance amending Ordinance No. 12, Series of
1997, removing a condition of approval that prohibits the
operation of restaurants within the special development district,
and setting forth details in regard thereto. (5 min.)
ACTION REQUESTED OF COUNCIL:
Approve, approve with conditions, or deny Ordinance No. 15,
Series of 2004, on second reading.
BACKGROUND RATIONALE:
At its June 28, 2004, public hearing, the Planning & Environmental
Commission reviewed a request to remove an existing condition of
approval which prohibits the operation of "restaurants or similar
food service operations" on the Austria Haus property. Upon
review of the request, the Planning & Environmental Commission
voted 5-1 (Dewitt opposed) to forward a recommendation of
approval, with conditions, to the Town Council for the proposed
major amendment to Special Development District No. 35. The
Planning & Environmental Commission's findings and
recommendation are identified in the June 28, 2004, staff
memorandum to the Commission.
STAFF RECOMMENDATION:
The Community Development Department recommends that the
Town Council approves Ordinance No. 15, Series of 2004, on the
second reading.
STAFF RECOMMENDATION: Approve
15. George Ruther ITEM/TOPIC: Second reading of Ordinance No. 16, Series of
2004, an ordinance repealing Ordinance No. 21, Series of 2001,
and adopting an amended approved development plan for Special
Development District No. 6, Vail Village Inn, Phase IV, to allow for
the construction of the Vail Plaza Hotel; and setting forth details in
regard thereto. (10 min.)
ACTION REQUESTED OF COUNCIL:
Approve, approve with modifications, or deny Ordinance No. 16,
Series of 2004.
BACKGROUND RATIONALE:
On June 14 and 28, 2004, the Town of Vail Planning &
Environmental Commission held public hearings to consider a
request for a major amendment to a special development district
(SDD) pursuant to Section 12-9A-10, Amendment Procedures,
Vail Town Code, to allow for a major amendment to Special
Development District No. 6, Vail Plaza Hotel East, located at 100
East Meadow /Lot M, N, O, Block 5D, Vail Village Filing 1, and
setting forth details in regard thereto. Upon consideration of the
request, the Commission voted 6-0 to forward a recommendation
of approval of the request to the Town Council. In forwarding their
recommendation, however, the Commission proposed several
revisions to the conditions of approval. A copy of the staff
memorandum to the Planning & Environmental Commission,
dated June 28, 2004, with revised conditions have has been
attached for reference.
On July 6, 2004, the Vail Town Council reviewed Ordinance No.
16, Series of 2004, on first reading. Upon review of the ordinance
the Council directed staff to prepare a change to the ordinance
that further obligated the developer to provide additional off site
improvements in light of the proposed reduction in the number of
hotel room keys provided with the project. Ordinance No. 16 was
approved by the Town Council on first reading.
STAFF RECOMMENDATION:
The Community Development Department is recommending that
the Town Council approves Ordinance No. 16, Series of 2004,
upon second reading.
16. Stan Zemler ITEM/TOPIC: Town Managers Report (10 min.)
r Dobson Arena Smoke Mitigation Update
The scope of the smoke management system at the Dobson Ice
Arena has changed, since Odell Architects made it known in April
that potential project costs may exceed $500k. After this
revelation, the Chief Building Official and Fire Marshal conducted
code research and determined adding additional exits on the north
side of the facility would allow for an increase in occupant load.
Staff has since proceeded to obtain further code engineering and
structural engineering analysis to determine the feasibility of north
exit door scenario. This change in the project will result in
considerable savings. Roughly estimated project costs could be
closer to $150k, and there would be little lost ice time over the
summer, during construction. Completion is expected to be by
November 2004. Anew proposal has been submitted to the DRB
and town staff is expecting approval. The new submittal will
increase capacity to close to 3000 persons. The new design
increases the center isles in the bleachers from 44" to 72",
replaces sprinkler heads to reduce the hazard of the wood roof,
and recommends the installation of two pairs of three foot doors
and stairs on the north outside wall. This project is currently
unbudgeted. Once we have contractor pricing we will ask for the
project to be added to the next supplemental appropriation.
,> Eagle County Capital
Please see attachments from Dick Cleveland and Mike Roper.
ITEM/TOPIC: Executive Session, Pursuant to C.R.S. 24-6-402(4)
(b)(e). Conference with Attorney and negotiations surrounding
Development of Lionshead Redevelopment Agreement, (45 min.)
17. ITEM/TOPIC: Adjournment (9:30)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING
WILL BEGIN AT 6 P.M. TUESDAY, AUGUST 3, 2004, IN VAIL TOWN COUNCIL
CHAMBERS
Sign language interpretation available upon request with 24-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information.
TOWN COUNCIL
EVENING SESSION AGENDA
6:00 P.M. TUESDAY, AUGUST 3, 2004
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.
1. ITEM/TOPIC: Citizen Input (10 min.)
2. Jerry Sibley ITEM/TOPIC: Follow up from Valley Wide Ice Users
Stephen Connelly Alliance (20 min.)
3. Lorelei Donaldson ITEM/TOPIC: Follow up, DRB Appointment. One Vacancy to be
filled to complete the term vacated by Scott Proper, term ending
03.31.06. (5 min.)
• Charles Baker
• Betsy Bradley
• Peter Dunning
• Kathy Langenwalter
4. Judy Camp ITEM/TOPIC: Presentation of 2003 audit report, McMahan
Michael Jenkins & Associates. (10 min.)
5. Russ Forrest ITEM/TOPIC: Conference Center Update and Committee
Recommendation on Design Team. In addition, Fentress
Bradburn will be available to review their qualifications and answer
questions from the Town Council and Community. (30 min.)
6. Bill Gibson ITEM/TOPIC: First reading, Ordinance No. 17, Series 2004.
Proposed Amendments to Special Development District #4,
Cascade Village (15 min.)
7. Matt Mire ITEM/TOPIC: First reading of Ordinance 19, Series 2004, an
ordinance amending section 6-3C-4 of the Municipal Code of the
Town of Vail as it relates to possession of opened containers of
vinous liquor; and setting forth details in regard thereto. (10 min.)
ACTION REQUESTED OF COUNCIL: Approve or approve with
amendments, Ordinance 19, Series 2004, on first reading.
BACKGROUND RATIONALE: Pursuant to certain amendments
made to Chapter 47 of Title 12 of the Colorado Revised Statutes
an establishment possessing a valid Hotel and Restaurant liquor
license may permit a customer of the hotel or restaurant to reseal
and remove from the licensed premises one opened container of
partially consumed vinous liquor purchased on the premises so
long as the original container did not contain more than 750
milliliters of vinous liquor. As such, certain text amendments are
necessary to the Town of Vail Police Regulations, as they relate to
the possession of opened containers of vinous liquors, in order to
be consistent with state statute
8. Matt Mire ITEM/TOPIC: Second reading of Ordinance No. 18, Series 2004,
an ordinance authorizing retail liquor stores or liquor-licensed drug
stores in the Town of Vail to conduct on site alcoholic beverage
tastings; and setting forth details in regards thereto. (10 min.)
ACTION REQUESTED OF COUNCIL: Approve, approve with
amendments or deny Ordinance 18, Series 2004, on second
reading.
BACKGROUND RATIONALE: Pursuant to certain amendments
made to Chapter 47 of Title 12 of the Colorado Revised Statutes,
retail liquor store licensees and liquor-licensed drug stores may be
authorized to conduct alcoholic beverage tastings subject to
specific limitations set forth in the aforesaid amendments.
According to the new law, as well as the Town Charter, the Town
must adopt an ordinance allowing for said tastings to occur.
STAFF RECOMMENDATION: Approve Ordinance 18, Series
2004, on second reading.
9. Matt Mire ITEM/TOPIC: Resolution No. 17, Series 2004, a resolution of the
Town of Vail authorizing the execution and delivery on its behalf of
the Lionshead reinvestment agreement, to be made otherwise
between the Vail Corporation, D/B/A Vail Associates, Inc., and the
Vail Reinvestment authority in furtherance of permitting the
acquisition by the Vail Reinvestment Authority of certain properties
in the Lionshead area of the Town by power of eminent domain.
(20 min.)
ACTION REQUESTED OF COUNCIL:
Approve or approve with amendment Resolution No. 17, Series
2004.
BACKGROUND RATIONALE: The Town Council adopted the
Lionshead Public Facilities Development Plan on March 16, 2004,
which authorizes actions by the Vail Reinvestment Authority to
redevelop the area designated as the Lionshead Reinvestment
Area. Acquisition by the Vail Reinvestment Authority of certain
properties owned by the Town of Vail as described in the
resolution is necessary for the completion of said redevelopment.
In order to properly initiate any necessary eminent domain
proceedings to acquire the properties set out in Resolution No. 17,
the Vail Reinvestment Authority must, under the terms of the Plan,
secure the consent of the Town. Said consent is given by the
Town through this Resolution No. 17, Series 2004.
STAFF RECOMMENDATION: Approve Resolution 17, Series
2004.
10. George Ruther ITEM/TOPIC: Resolution No. 18, Series of 2004, a resolution
amending certain sections of the Lionshead Redevelopment
Master Plan clarifying and affording all types of development
projects, "new or redevelopment", flexibility in the application of
the Architectural Design Guidelines, as prescribed in Chapter 8 of
the Lionshead Redevelopment Master Plan, and setting forth
details in regard thereto. (30 min.)
ACTION REQUESTED OF COUNCIL:
Approve, approve with modifications, or deny Resolution No. 18,
Series of 2004.
BACKGROUND RATIONALE:
On July 12, 2004, the Town of Vail Community Development
Department requested a work session with the Town of Vail
Planning & Environmental Commission to discuss the merits of
preparing a text amendment to the Lionshead Redevelopment
Master Plan that would affect the implementation policies of the
Plan. Upon discussing the possible merits of the amendment, the
Commission directed staff to prepare an amendment for the
Commission's and Town Council's consideration.
On July 26, 2004, the Town of Vail Planning & Environmental held
a public hearing to discuss a proposed text amendment to the
Lionshead Redevelopment Master Plan. The text amendment
proposes to amend the implementation policies of the Lionshead
Redevelopment Master Plan regarding the application of the
Architectural Design Guidelines prescribed in Chapter 8 of the
Master Plan, and further codified in Title 12, Zoning Regulations of
the Vail Town Code. The purpose of the amendment is to clarify
and afford all types of development projects, new or
redevelopment, flexibility in the application of the Architectural
Design Guidelines. The purpose of the amendment, however, is
NOT to amend or otherwise alter the overall goals, objectives and
policies as stated in the Master Plan. Upon consideration of the
proposed text amendment, the Commission passed a motion
unanimously recommending approval of the amendment to the
Vail Town Council with several recommended modifications.
STAFF RECOMMENDATION:
The Community Development Department recommends that the
Vail Town Council approves Resolution No. 18, Series of 2004,
as amended.
11. Stan Zemler ITEM/TOPIC: Town Managers Report (10 min.)
,> VRD / TOV 50-50 Split Proposal, Re: ADA Mitigation
VRD has unanimously approved acost-share of VRD-related corrections for ADA
mitigation of up to $75,000, if the town agrees to an additional $75,000 in repairs.
Although the overall estimate for ADA mitigation is estimated at close to $300,000, the
VRD board will be going to the voters in November '04 to ask for financing of a new
clubhouse, which if passed, would eliminate the additional $150,000 in mitigation due to
costly improvements to the current clubhouse (elevator installation, bathroom
improvements, etc.). Staff from both entities has reviewed the estimate for repairs, and
both groups agree a 50-50 cost share makes the most sense and would be equitable
from both perspectives. The Department of Justice (DOJ) has agreed to up to three
years for the above-mentioned repairs (with further extensions should the need arise).
Staff acknowledges some responsibility for the condition of assorted recreational
facilities prior to passage of the legislation in 1992, and thus requests Council approve
up to $75,000 be spent for this mitigation. Staff requests the dollars be budgeted equally
(and approved annually) over the next three years at $25,000/year, allowing for some
flexibility in allocation of those dollars, e.g., one project may exceed the combined
$50,000 annual contributions from both the town and VRD and may therefore exceed
the town's $25,000 contribution one year, while remaining smaller to offset that
expenditure the following year.
12. ITEM/TOPIC: Adjournment (8:30 p.m.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING
WILL BEGIN AT 6 P.M. TUESDAY, AUGUST 17, 2004, IN VAIL TOWN COUNCIL
CHAMBERS
Sign language interpretation available upon request with 24-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information.
VAIL TOWN COUNCIL
EVENING SESSION AGENDA
6:00 P.M. TUESDAY, AUGUST 17, 2004
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.
1. ITEM/TOPIC: Citizen Input (10 min.)
2. Suzanne Silverthorn ITEM/TOPIC: Chamonix Property Master Planning Update. (10
min.)
BACKGROUND: On Aug. 9, a neighborhood meeting was held in
West Vail to introduce residents to the master planning process
for the town-owned Chamonix property at 2310 Chaminox Rd.
Several themes emerged from the discussion, including the need
to minimize neighborhood impacts when locating the future West
Vail fire station on the property. The master planning team of
Davis Partnership and Hazard & Associates will provide a
summary of the neighborhood meeting as well as next steps
associated with this project.
ACTION REQUESTED OF COUNCIL: None.
3. Bill Gibson ITEM/TOPIC: An appeal of the Town of Vail Design Review
Board's denial of a design review application, pursuant to Chapter
12-11, Design Review, Vail Town Code, to allow for a change to
approved plans (i.e. landscape plan), located at 252 West
Meadow Drive/Lot 8, Vail Village Filing 2. (20 min.)
ACTION REQUESTED OF COUNCIL:
Uphold, overturn, or modify the Design Review Board's denial of a
design review application pursuant to Chapter 12-11, Design
Review, Vail Town Code.
BACKGROUND RATIONALE:
On July 7, 2004, the Design Review Board denied a design review
application pursuant to Chapter 12-11, Design Review, Vail Town
Code, to allow for a change to approved plans (i.e. landscape
plan), located at 252 West Meadow Drive. The appellant, Ted
Halaby, property owner, has appealed the Design Review Board's
denial. Please refer to the staff memorandum dated August 17,
2004, for additional information.
STAFF RECOMMENDATION:
Staff recommends that the Town Council upholds the Design
Review Board's denial of a design review application, pursuant to
Chapter 12-11, Design Review, Vail Town Code, to allow for a
change to approved plans (i.e. landscape plan), located at 252
West Meadow Drive/Lot 8, Vail Village Filing 2.
Should the Town Council choose to uphold the Design Review
Board's decision, the Community Development Department
recommends the Town Council make the following finding:
1. The Vail Town Council finds that upon review of the evidence
and testimony presented at this public hearing, that the standards
and conditions imposed by the requirements of Title 12 (Zoning
Regulations) have been implemented and enforced correctly by
the Design Review Board. In making this finding, the Council has
relied upon the interpretation of the Town's adopted design
guidelines by the appointed members of the Design Review
Board.
4. Russ Forrest ITEM/TOPIC: Conference Center. Request to approve contract
with Fentress Bradburn. (15 min.)
5. Judy Camp ITEM/TOPIC: First Reading Ordinance No. 21, Series 2004, an
Ordinance making supplemental appropriations to the 2004
Budget Supplemental Appropriation No. 2 (10 min.)
6. Matt Mire ITEM/TOPIC: Second reading of Ordinance No. 17, Series of
2004, an Ordinance amending Special Development District #4,
Cascade Village, to allow for the creation of Development Area E,
located at Tract K, Glen Lyon Subdivision, and setting forth details
in regard thereto. (5 min.)
ACTION REQUESTED OF COUNCIL:
Table the second reading of Ordinance No. 17, Series of 2004, to
October 5, 2004.
BACKGROUND RATIONALE:
On July, 12, 2004, the Town of Vail Planning and Environmental
Commission voted 4-2 to forward a recommendation of approval,
with conditions, for the proposed amendments to Special
Development District #4, Cascade Village.
On August 3, 2004, the Town Council approved the first reading of
Ordinance No. 17, Series of 2004, with a condition, by a vote of 7-
0. The condition of approval requires Vail Resorts to resolve the
outstanding issues related to the Protective Covenants of Glen
Lyon Subdivision. Vail Resorts is working toward resolution of the
covenant issues. They are presently conducting noise level
testing and scheduling neighborhood meetings with those
individuals party to the covenants.
7. Matt Mire ITEM/TOPIC: Second Reading of Ordinance No. 19, Series 2004,
an ordinance amending section 6-3C-4 of the Municipal Code of
the Town of Vail as it relates to possession of opened containers
of vinous liquor; and setting forth details in regard thereto. (5 min.)
ACTION REQUESTED OF COUNCIL: Approve or approve with
amendments, Ordinance No. 19, Series 2004, on second reading.
BACKGROUND RATIONALE: Pursuant to certain amendments
made to Chapter 47 of Title 12 of the Colorado Revised Statutes
an establishment possessing a valid Hotel and Restaurant liquor
license may permit a customer of the hotel or restaurant to reseal
and remove from the licensed premises one opened container of
partially consumed vinous liquor purchased on the premises so
long as the original container did not contain more than 750
milliliters of vinous liquor. As such, certain text amendments are
necessary to the Town of Vail Police Regulations, as they relate to
the possession of opened containers of vinous liquors, in order to
be consistent with state statute
STAFF RECOMMENDATION: Approve Ordinance No.19, Series
2004, on second reading.
8. Stan Zemler ITEM/TOPIC: Town Manager's Report (10 min.)
r Utility Easements
Authorize the Town Manager to sign permanent utility easements
(see attachments) for the construction of utilities within Town
owned property in Lionshead to allow the relocation of the utilities
prior to constructing the Lionshead Core site. Work is scheduled
to begin September 7, 2004.
,> Intergovernmental Agreement
Authorize the Town Manager to enter into an Intergovernmental
Agreement with Eagle River Water and Sanitation District with
regards to the East Meadow Drive Construction Project Scheduled
to begin September 7, 2004.
9. ITEM/TOPIC: Adjournment (7:35 P.M.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING
WILL BEGIN AT 6 P.M. TUESDAY, SEPTEMBER 7, 2004, IN VAIL TOWN COUNCIL
CHAMBERS
Sign language interpretation available upon request with 24-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information.
VAIL TOWN COUNCIL
REVISED EVENING SESSION AGENDA
(As of 09.03.04, please see Item No. 9)
6:00 P.M. TUESDAY, SEPTEMBER 7, 2004
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.
1. ITEM/TOPIC: Citizen Participation (10 min.)
2. Greg Hall ITEM/TOPIC: Village Streetscape /Core Site /East Meadow
Drive Update. (10 min.)
3. Russ Forrest ITEM/TOPIC: Conference Center Update (30 min.)
4. ITEM/TOPIC: Consent Agenda. Approval of Town Council
Evening Session minutes from 07.20.04, 08.03.04, and 08.17.04.
(5 min.)
5. Cal Wettstein ITEM/TOPIC: United States Forest Service /Pine Beetle Update
(15 min.)
6. Dennis Stein ITEM/TOPIC: Vail Recreation District (VRD) Update. (30 min.)
r Ice Dome
,> Dobson Arena Management /Utilization
r November Ballot Questions
7. Judy Camp ITEM/TOPIC: Information Centers /Overview and Award of
Contracts. (15 min.)
The current contract for operating the Visitor Information Centers
in Vail Village and Lionshead expires on September 30, 2004.
Staff issued a Request for Proposal (RFP) via public notice in late
June asking for three-year proposals to operate the information
centers. Responses were received from the Vail Valley Chamber
and Tourism Bureau (VVCTB) and the Vail Chamber and
Business Association (VCBA). Following review of both
proposals, staff recommends awarding a three-year contract,
subject to annual appropriation, to the VVCTB.
The proposal submitted by the VVCTB met all of the requirements
of the RFP. The VVCTB (and its predecessor organizations) has
30 years of experience in managing the Vail visitors' centers and a
strong staff as exhibited by the resume's submitted and the quality
of their proposal. The proposed business plan from the VVCTB
builds upon their current programs as specified in the proposal.
The VVCTB requested $173,555 plus 9 blue parking passes to
fund 100% of the staffing of the information centers and 50% of
the support costs, with the remainder funded from commission
received on reservations. The VVCTB's cost was the lower of the
two proposals, but represents a higher increase over the current
contract than the Town Manager's internal guideline of 2.0 to
2.5%. Therefore, staff further recommends that the amount of the
contract for 2004/2005 be reduced to $170,675.
The VVCTB also submitted a proposal to re-instate the hours that
were cut from the shoulder seasons in 2003/2004, particularly
because of the construction anticipated throughout the town and
the desire to communicate to our visitors that Vail is "open for
business." At this time, staff does not recommend re-instating the
additional hours.
STAFF RECOMMENDATION:
Authorize the Town Manager to enter into negotiations with the
VVCTB for information services.
8. Warren Campbell ITEM/TOPIC: Request by Crossroads East One, LLC, to proceed
through the development review process with a proposal to construct
private improvements on Town of Vail property. (10 min.)
ACTION REQUESTED OF COUNCIL:
Approve, approve with modifications, or deny the applicant's request
to proceed through the development review process.
BACKGROUND RATIONALE:
It is the desire of Crossroads East One, LLC to apply for a
redevelopment application to create a Special Development District
(SDD). In conjunction with that application there are several
improvements which are proposed within the Town of Vail right-of-way
for Village Center Drive and East Meadow Drive. Since Crossroads is
proposing to construct and alter Town of Vail property, Town Council
permission is required to proceed through the development review
process. If Council grants permission to proceed through the process
the applicant will need to proceed forward with their Planning and
Environmental Commission and Design Review Board applications.
The review process for creating a new SDD requires the Planning and
Environmental Commission to forward a recommendation of approval
or denial to the Council. If Council were to approve the SDD it would
require two public readings of an ordinance to establish the SDD.
STAFF RECOMMENDATION:
The Community Development Department recommends that the
Town Council give Crossroads East One, LLC and their
representative further direction on this matter to proceed through the
design review process.
9. Matt Mire ITEM/TOPIC: Resolution No. 20, Series 2004, A Resolution
approving the Gore Creek Place Development Agreement (The
"Agreement") between the Town of Vail ("The Town") and the
Vail Corporation, D/B/A Vail Associates, Inc., a Colorado
Corporation ("Vail Associates"), which agreement pertains to
certain respective rights and responsibilities of the Town and
Vail Associates in relation to the Gore Creek Place Development
Site owned by Vail Associates and Affiliates. (10 min.)
ACTION REQUESTED OF COUNCIL:
Approve, approve with amendments, or deny Resolution No.
20, Series 2004.
BACKGROUND RATIONALE:
If the Gore Creek Place Development Agreement is
acceptable to the Council, this resolution will acknowledge
the Town's formal acceptance of and agreement to the same.
10. Judy Camp ITEM/TOPIC: Second Reading Ordinance No. 21, Series 2004,
an Ordinance making supplemental appropriations to the 2004
Budget Supplemental Appropriation No. 2. (10 min.)
11. Stan Zemler ITEM/TOPIC: Town Manager's Report. (10 min.)
r Cascade Bike Path. (Greg Barrie)
Please see the attachments explaining research, conclusions and
next steps in re: to maintenance responsibility for the Cascade
bike path. Accordingly, staff has added $150,000 to the '05 RETT
budget to reflect the town's share of improvements for this section
of the bike path, in conjunction w/a proposed cost-share from Holy
Cross Electric and the Cascade Village Improvement District
(CVID).
r Quick Response Vehicle (QRV) Update.
To reduce unnecessary expenditures and wear & tear on Type 1
fire engines, Vail Fire has finalized standard operating guidelines
for use of the new Quick-Response-Vehicles. Appropriate QRV
responses will include; basic first-aid or medical emergencies,
selected vehicle accidents on I-70, bicycle accidents on bike
paths, off-road accidents on Red Sandstone Rd., Mill Creek Rd. or
Vail Mountain, wildland fires and confirmed non-emergent fire
alarms in buildings. Fire Officers will determine which vehicle
responds- based on nature of call as dispatched. Calls to which a
QRV responds requiring additional support will be supplemented
by personnel and equipment from another fire station. If an engine
is already committed to a call requiring more help, a QRV can be
utilized to deliver additional personnel. QRV'S add a new level of
flexibility in responding to a variety of emergencies.
.> Keg (Barrel Containing Malt Cereal Beverage) Tagging
Legislation
As participants in a Colorado Department of Transportation
(CDOT) underage drinking grant, the Town of Vail Police
Department (TOVPD) requested support from the Colorado
Association of Chiefs of Police (CACP) to help sponsor "keg
tagging" legislation during the present 2004 State of Colorado
Legislative Session. The law would require that when kegs are
sold, buyers must show identification and fill out a form writing in
their names and addresses. A registration "tag"-really asticker-
is then affixed to the outside of the keg. The intent of the tagging
law is to hold adults accountable for providing alcohol to minors. If
law enforcement finds a tagged keg at a party where minors are
drinking, they can track it back to the purchaser, who may then
face civil or criminal penalties. Mothers Against Drunk Driving
has contacted the TOVPD supporting these efforts. The TOVPD
is requesting permission to collaborate with the CACP and MADD
to sponsor this legislation.
,> Park City Tour
For the third time in recent history, a large contingent of Park City,
Utah representatives will arrive in Vail to learn about and explore a
peer municipality. The contingency will arrive on the evening of
September 15. The group will consist of approximately 70 people,
including elected officials, staff, a local leadership class of 25
people, and local business members. A 'dine around' with Vail
officials and community members will occur on Wednesday night
at local restaurants. On Thursday morning, TOV staff will provide
a formal program at Donovan Pavilion. Thursday afternoon, TOV
staff will provide a tour of redevelopment activities and various
local facilities.
(Please also see attached schedule)
12. ITEM/TOPIC: Adjournment (8:45 P.M.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING
WILL BEGIN AT 6 P.M. TUESDAY, SEPTEMBER 21, 2004, IN VAIL TOWN COUNCIL
CHAMBERS
Sign language interpretation available upon request with 24-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information.
TOWN COUNCIL
REVISED EVENING SESSION AGENDA
(As of 09.17.04, please see Item No. 3)
6:00 P.M., TUESDAY, SEPTEMBER 21, 2004
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.
1. ITEM/TOPIC: Citizen Input. (10 min.)
2. Greg Hall ITEM/TOPIC: Streetscape /East Meadow Drive /Core Site
Update. (30 min.)
3. Greg Hall ITEM/TOPIC: Presentation of the Vail Parking Task Force
Mike Rose (VPTF) recommendation for 2004-05 Winter Season. The
Dick Cleveland VPTF is recommending approval of the 2003-04 rates
Farrow Hitt unmodified for the 2004-05 Winter Season. Attached you
will find rate sheets from 2003-04. (10 min.)
REQUESTED ACTION:
Approve, approve with modifications, or disapprove.
STAFF RECOMMENDATION:
Approve as presented.
4. Bill Gibson ITEM/TOPIC: An appeal, pursuant to Section 12-3-3, Appeals,
Jay Peterson Vail Town Code, of the Town of Vail Planning and Environmental
Commission's denial of a conditional use permit application,
pursuant to Section 12-7A-3, Conditional Uses, Vail Town Code,
to allow for a business office, located at 100 East Meadow Drive,
Units 16 and 17 (Vail Village Plaza)/Lot O, Block 5D, Vail Village
Filing 1, and setting forth details in regard thereto. (45 min.)
ACTION REQUESTED OF COUNCIL:
Uphold, overturn, or modify the Planning and Environmental
Commission's denial of a conditional use permit application
pursuant to Section 12-7A-3, Conditional Uses, Vail Town Code.
BACKGROUND RATIONALE:
On August 23, 2004, the Planning and Environmental Commission
denied a conditional use permit application pursuant to Section
12-7A-3, Conditional Uses, Vail Town Code, to allow for a
business office, located at 100 East Meadow Drive, Units 16 and
17 (Vail Village Plaza). The appellant, John Slevin, has appealed
the Planning and Environmental Commission's denial. Please
refer to the staff memorandum dated September 21, 2004, for
additional information.
STAFF RECOMMENDATION:
Staff recommends that the Town Council overturn the Planning
and Environmental Commission's denial of a conditional use
permit application, pursuant to Section 12-7A-3, Conditional Uses,
Vail Town Code, to allow for a business office, located at 100 East
Meadow Drive, Units 16 and 17 (Vail Village Plaza)/Lot O, Block
5D, Vail Village Filing 1, subject to the findings in the staff
memorandum dated September 21, 2004.
5. Lorelei Donaldson ITEM/TOPIC: Resolution No. 19, Series of 2004, a Resolution of the
Town of Vail adopting the State of Colorado Municipal Records
Retention Schedule. (10 min.)
ACTION REQUESTED OF COUNCIL:
Approve, approve with amendments or deny Resolution No. 19,
Series of 2004.
BACKGROUND RATIONALE:
The Town currently disposes of records based on a cumbersome
paper based procedure. Adopting the State of Colorado Model
Records Retention Schedule will give the Town departments a
basis upon which to make records disposition decisions for many
different types of records without going to the State Archivist for
approval each time a new record type is created. It also allows for
a less cumbersome disposal of records process.
RECOMMENDATION:
Approve Resolution No. 19, Series of 2004.
6. Matt Mire ITEM/TOPIC: Resolution No. 20, Series 2004, A Resolution
approving the Gore Creek Place Development Agreement between
the Town of Vail and the Vail Corporation, D/B/A Vail Associates, Inc.,
which agreement pertains to certain respective rights and
responsibilities of the Town and Vail Associates in relation to the Gore
Creek Place Development Site owned by Vail Associates and
Affiliates. (10 min.)
7. ITEM/TOPIC: Town Managers Report. (10 min.)
8. ITEM/TOPIC: Adjournment. (8:05)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING
WILL BEGIN AT 6 P.M. TUESDAY, OCTOBER 5, 2004, IN VAIL TOWN COUNCIL
CHAMBERS
Sign language interpretation available upon request with 24-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information.
EVENING SESSION AGENDA
6:00 P.M. TUESDAY, OCTOBER 19, 2004
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.
1. ITEM/TOPIC: Citizen Input
4. ITEM/TOPIC: Town Managers Report
5. ITEM/TOPIC: Adjournment
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING
WILL BEGIN AT 6 P.M. TUESDAY, NOVEMBER 2, 2004, IN VAIL TOWN COUNCIL
CHAMBERS
Sign language interpretation available upon request with 24-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information
TOWN COUNCIL
EVENING SESSION AGENDA
6:00 P.M., TUESDAY, OCTOBER 5, 2004
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.
1. ITEM/TOPIC: Citizen Participation. (10 min.)
2. Greg Hall ITEM/TOPIC: Construction / Streetscape Update. (10 min.)
3. Russ Forrest ITEM/TOPIC: Conference Center Update. (5 min.)
4. ITEM/TOPIC: Consent Agenda. Approval of Minutes from
09.07.04 and 09.21.04 Council Meetings. (5 min.)
5. Farrow Hitt ITEM/TOPIC: Award of Vail Information Centers Contract.
Kim Ruotolo (1 hr.)
Stan Zemler
RECOMMENDATION: The Visitor Information Centers Council
Subcommittee met Tuesday, September 28, to interview both
respondents to the Request for Proposal, the Vail Chamber and
Business Association (VCBA) and the Vail Valley Chamber and
Tourism Bureau (VVCTB). It is the recommendation of the Vail
Information Centers Subcommittee for the Vail Town Council to
direct the Town Manager to enter into negotiations with the
VVCTB for a one year contract to expire September 30, 2005.
NEGOTIATIONS TO INCLUDE:
a. Booth Information Displays and Distribution
b. Monthly Accountability Summarizing Direct Bookings from the
Information Center
c. Hours of Operation
d. Any Other Current Matters Council Would Like to Address
Subsequent to these negotiations, the Council also authorizes the
Town Manager to sign this one year contract for the Visitor's
Centers with the VVCTB.
ON-GOING PROCESS WILL INCLUDE:
Recognizing larger issues remain to be considered, the Council
members assigned to this subcommittee further recommend
continued discussions with the Town Manager and staff to define
more specifically the role of information centers, in serving Vail's
guests and businesses. These discussions will culminate in a
series of policy decisions to be determined by the full Council.
6. Suzanne Silverthorn ITEM/TOPIC: Chamonix Property Master Plan Update. (30 min.)
BACKGROUND:
Since July 20, 2004, at the direction of the Town Council, the
planning team of Davis Partnership/Michael Hazard Associates
has been working to facilitate a master land use plan for the town-
owned Chamonix property at 2310 Chamonix Rd in West Vail.
The purpose of the planning is to accommodate the Town
Council's desire for a future fire station on the property, as well as
other potential uses. The planning steps, to date, have included:
,> A kick-off meeting with the West Vail neighborhood on
Aug. 9, in which five key themes were identified;
,> development of a series of fire station site plan options;
r a residential density analysis showing height relationships
and density comparisons to existing properties;
r a second neighborhood meeting on Sept. 27 in which the
most recent work was shared and comments and
suggestions were collected.
The purpose of the Oct. 5 presentation is to provide an update,
answer questions, collect comments from the Town Council,
narrow the fire station options to two or three, and describe next
steps.
7. Bill Gibson ITEM/TOPIC: An appeal of the Town of Vail Design Review
Susan Marks Board's denial of a design review application, pursuant to Chapter
Don Marks 12-11, Design Review, Vail Town Code, to allow for a minor
exterior alteration (i.e. deck replacement utilizing simulated wood),
located at 2685 Bald Mountain Road/Lot 8, Block 2, Vail Village
Filing 13. (20 min.)
ACTION REQUESTED OF COUNCIL:
Uphold, overturn, or modify the Design Review Board's denial of a
design review application pursuant to Chapter 12-11, Design
Review, Vail Town Code.
BACKGROUND RATIONALE:
On October 16, 2001, the Vail Town Council adopted Ordinance
No. 25, Series of 2001, amending the provisions of Section 14-10-
D, Building Materials and Design, Vail Town Code. These
amendments were "to clarify the existing regulations regarding the
use of building materials, to create review criteria for the proposed
use of building materials, to codify existing unwritten Design
Review Board policies into the Development Standards, to allow
the Development Standards to be more responsive to the
requirements of building and fire codes, and to allow the
Development Standards to be adaptive to changing building
material technologies."
Title 14, Development Standards Handbook, Vail Town Code,
regulates the types of building materials allowed within the Town
of Vail. These guidelines encourage natural materials, such as
wood, and discourage/prohibit synthetic building materials. The
market for synthetic wood materials has dramatically increased in
the past few years. Acknowledging the merits of these synthetic
materials (i.e. low maintenance, mold/decay resistance, fire
resistance, etc.) the Design Review Board has established a
consistent policy of approving these materials for use as the
horizontal floor elements of outdoor decks. However, the Design
Review Board has also acknowledge the aesthetic limitations of
these materials and has established a consistent policy of not
allowing synthetic wood materials to be used for outdoor deck
rails, pickets, support columns, steps, fascia, soffit, corbels, trim,
etc. Since the adoption of Ordinance No. 25, Series of 2001,
numerous decks throughout the Town of Vail have been approved
in this manner by both the Design Review Board and the Town
Staff, with this being the first time this interpretation of Title 14,
Vail Town Code, has been appealed to the Town Council.
On July 15, 2004, a Town of Vail Code Enforcement Officer
observed illegal construction work occurring at 2685 Bald
Mountain Road. The Officer contacted the property owners and
informed them that the construction work must be halted and that
Town of Vail design review and building permit approvals were
required (see Attachment B).
On July 21, 2004, the appellant submitted a design review
application to replace an existing wood deck at 2685 Bald
Mountain Road with Evergrain Decking brand synthetic wood
materials (i.e. the illegal construction observed by the Town of Vail
Code Enforcement Officer). The Town Staff informed the
appellant that the application could be "staff approved" with the
condition that all deck rails, fascia, trim, etc. be constructed with
natural wood materials (i.e. consistent with Title 14, Vail Town
Code, and the Design Review Boards policies). The appellant
requested the application be reviewed as submitted (i.e. to replace
all elements of the deck with the Evergrain Decking material), so
the application was scheduled for review by the Town of Vail
Design Review Board.
On August 18, 2004, the Design Review Board reviewed the
design review application and informed the appellant that the
application could be approved with the condition that all deck rails,
fascia, trim, etc. be constructed with natural wood materials. The
appellant requested that the Design Review Board review the
application as submitted. The Design Review Board denied the
design review application, pursuant to Chapter 12-11, Design
Review, Vail Town Code, to allow for a minor exterior alteration
(i.e. replacing the entire deck with Evergrain Decking materials)
located at 2685 Bald Mountain Road.
On September 3, 2004, the appellants, Susan and Don Marks,
property owners, appealed the Design Review Board's denial (see
Attachment C).
Please refer to the October 5, 2004, Staff memorandum for
additional information.
STAFF RECOMMENDATION:
The Community Development Department recommends that the
Vail Town Council upholds the Design Review Board's denial of a
design review application, pursuant to Chapter 12-11, Design
Review, Vail Town Code, to allow for a minor alteration, located at
2685 Bald Mountain Road/Lot 8, Block 2, Vail Village Filing 13,
subject to the following finding:
The Vail Town Council finds that upon review of the
evidence and testimony presented at this public hearing,
that the standards and conditions imposed by the
requirements of Title 14, Development Standards
Handbook, Vail Town Code, have been implemented and
enforced correctly by the Design Review Board. In making
this finding, the Council has relied upon the interpretation
of the Town's adopted design guidelines by the appointed
members of the Design Review Board.
Should the Vail Town Council choose to overturn the Design
Review Board's denial, the Community Development Department
recommends the Vail Town Council makes the following findings:
The Vail Town Council finds that upon review of the
evidence and testimony presented at this public hearing,
that the standards and conditions imposed by the
requirements of Title 14, Development Standards
Handbook, Vail Town Code, have not been implemented
and enforced correctly by the Design Review Board. In
making this finding, the Council has relied upon the
interpretation of the Town's adopted design guidelines by
the appointed members of the Design Review Board.
Additionally, should the Vail Town Council choose to overturn the
Design Review Board's denial, the Community Development
Department recommends that the Vail Town Council directs Staff
to amend Section 14-10-D, Building Materials and Design, Vail
Town Code, to allow the exterior use simulated wood materials.
8. Elisabeth Eckel ITEM/TOPIC: An appeal of the August 18, 2004 Design Review
Board (DRB) denial of an application for changes to approved
plans at the Vail Mountain Lodge located at 352 East Meadow
Drive, Tract B/Vail Village 1St Filing. (10 min.)
ACTION REQUESTED OF COUNCIL:
Uphold, uphold with conditions, or modify the DRB's denial of an
application for changes to approved plans at the Vail Mountain
Lodge located at 352 East Meadow Drive, Tract B/Nail Village 1St
Filing.
BACKGROUND RATIONALE:
On August 18, 2004, the DRB went on a site visit and performed a
final review of the applicant's proposal for changes to approved
plans on the subject property, and voted 5-0 in denial of the
application. At the time of the original application in the fall of
2003, the DRB approved an enclosure of the Terra Bistro deck on
the east side of the Vail Mountain Lodge. The approval was a
result of the Design Review Board's request that the deck
enclosure be octagonally-shaped, with an interesting roofline.
Since that time, financial and practical issues arose as a result of
the enclosure shape that the DRB approved and requested.
Therefore, the applicant submitted an application for changes to
approved plans to keep the deck enclosure in the original,
rectangular shape. As a result of the DRB denial, the appellant,
Mr. Stanley Cope is requesting that the Council modifies the
Design Review Board denial of his application to keep the deck
foundations, and consequently the enclosure, with the same
shape.
STAFF RECOMMENDATION:
Staff recommends that the Town Council upholds the DRB's
denial of the application for changes to approved plans at the Vail
Mountain Lodge located at 352 East Meadow Drive, Tract B/Nail
Village 1St Filing.
9. Bill Gibson ITEM/TOPIC: Second reading of Ordinance No. 17, Series of
Jay Peterson 2004, an ordinance amending Special Development District #4,
Cascade Village, to allow for the creation of Development Area E,
located at Tract K, Glen Lyon Subdivision, and setting forth details
in regard thereto. (5 min.)
ACTION REQUESTED OF COUNCIL:
Table the second reading of Ordinance No. 17, Series of 2004, to
January 4, 2005.
BACKGROUND RATIONALE:
On July, 12, 2004, the Town of Vail Planning and Environmental
Commission voted 4-2 to forward a recommendation of approval,
with conditions, for the proposed amendments to Special
Development District #4, Cascade Village.
On August 3, 2004, the Town Council approved the first reading of
Ordinance No. 17, Series of 2004, with a condition requiring
resolution of issues related to the Protective Covenants of Glen
Lyon Subdivision, by a vote of 7-0. On August 17, 2004, the Town
Council tabled the second reading of Ordinance No. 17, Series of
2004, to October 5, 2004, to allow Vail Resorts additional time to
resolve the covenant issues. The outstanding covenant issues
have not yet been resolved; therefore, Vail Resorts is requesting
the second reading of Ordinance No. 17, Series of 2004, again be
tabled to a future Town Council meeting.
10. Matt Mire ITEM/TOPIC: Resolution No. 20, Series 2004, A Resolution
approving the Gore Creek Place Development Agreement between
the Town of Vail and the Vail Corporation, D/B/A Vail Associates, Inc.,
which agreement pertains to certain respective rights and
responsibilities of the Town and Vail Associates in relation to the Gore
Creek Place Development Site owned by Vail Associates and
Affiliates. (10 min.)
ACTION REQUESTED OF COUNCIL: Table Resolution No. 20,
Series 2004 to October 19, 2004 evening session.
11. Stan Zemler ITEM/TOPIC: Town Manager's Report. (10 min.)
r Ice Dome
Staff has gathered information on the re-sale value of the Ice
Dome and has prepared a timetable for sealed bids. A
component of the bid process will be a requirement that all
bids contain a minimum purchase price of $375,000. The
process includes issuing a public notice on Oct. 6. Bids would
then be due on Oct. 27, followed by a bid opening on Oct. 28,
and a review by the Town Council on Nov. 2. The town will
specify the bubble is to be sold as-is and the town will reserve
the right to accept or refuse any or all bids.
.- Community Meeting
The annual community meeting has been set for Thursday,
December 30, 2004, at the Donovan Pavilion. Staff has
already begun the process to apply for a Special Events
Permit (e.g., 1 day liquor license for that event).
r Joint Council Meeting with Town of Breckenridge Agenda
Council is asked if they have any items they would specifically
care to have included on the joint Town of Breckenridge / TOV
Council meeting agenda.
r Grant of Utility Easement for Tract B, Vail /Lionshead
Third Filing
Authorize the Town Manager to sign permanent utility
easements (see attachment) for the construction of utilities
within town owned property in Lionshead to allow the
relocation of the utilities prior to constructing the Gore Creek
Town Homes and Lionshead Core site.
12. ITEM/TOPIC: Adjournment (8:55 P.M.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING
WILL BEGIN AT 6 P.M. TUESDAY, OCTOBER 19, 2004, IN VAIL TOWN COUNCIL
CHAMBERS
Sign language interpretation available upon request with 24-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information
TOWN COUNCIL
EVENING SESSION AGENDA
6:00 P.M., TUESDAY, OCTOBER 19, 2004
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.
1. ITEM/TOPIC: Citizen Input. (10 min.)
2. Greg Hall ITEM/TOPIC: Streetscape Update. (10 min.)
3. Jay Peterson ITEM/TOPIC: Pulis Covenant Removal. Amendment to
George Lamb Covenants, Vail Valley 3~d Filing. (10 min.)
4. Russ Forrest ITEM/TOPIC: Conference Center Site Planning and Design
update (1 %2 hrs.)
ACTION REQUESTED OF COUNCIL:
r Update the Vail Town Council on progress to date regarding
Master Planning the site. Instead of a final plan, the Design
Team would like to review several different options which
impact the site plan before finalizing it.
,> The Design Team would also like to introduce three alternative
architectural concepts prior to reviewing them in public
meetings on October 21st.
,> The Committee would like to update the Vail Town Council on
the groups discussions regarding governance of the facility
r Finally staff would like to review proposed next steps.
5. Matt Gennett ITEM/TOPIC: An appeal of the September 1, 2004, Design
Review Board (DRB) approval of a proposal made by Vail Viking,
Ltd. to build a new single family residence ("Keck Residence")
located at 4916 Juniper Lane/ Lot 4, Block 5, Bighorn 5th Addition,
by the owners of 4839 Meadow Drive/Lot 17, Block 5, Bighorn Stn
Addition, Robert and Kathryn Valleau. As adjacent property
owners, the Valleaus have standing to file an appeal. (1 hr.)
ACTION REQUESTED OF COUNCIL:
Uphold, uphold with conditions, or modify the DRB's approval of
the proposed new single family residence located at 4916 Juniper
Lane/ Lot 4, Block 5, Bighorn 5th Addition.
BACKGROUND RATIONALE:
On July 21, 2004, the applicants and their representative, Dominic
Mauriello, went before the DRB for a final review of a design for a
new single family home on the applicant's property, Lot 4, Block 5,
Bighorn 5th Addition, and received a vote of denial by the DRB.
The applicants and their representative were directed by the DRB
to modify their design based upon the input voiced by a group of
concerned, neighboring property owners present at the hearing.
On August 18, 2004, the applicants and their representative went
before the DRB for a conceptual review of a new application for a
single family residence on the subject property and received
direction to adjust their new plans to further address the concerns
voiced again by the opposed group of neighboring property
owners.
On September 1, 2004, the DRB approved the revised plans
submitted by the applicants for a new single family residence
pursuant to the Design Guidelines and Development Standards
Handbook of the Vail Town Code, in addition to the modifications
made to the previous design in response to the extensive input.
STAFF RECOMMENDATION:
Staff recommends that the Town Council uphold the DRB's
approval of the proposed new residence located at 4916 Juniper
Lane/Lot 4, Block 5, Bighorn 5th Addition, as it meets the pertinent
criteria of the Design Guidelines and the Development Standards
Handbook.
6. Warren Campbell ITEM/TOPIC: First Reading of Ordinance No. #24, Series of 2004, an
Zehren Associates ordinance establishing Special Development District No. 38, Manor
Vail Lodge, and setting forth details in regard thereto. (45 min.)
ACTION REQUESTED OF COUNCIL:
Approve, approve with modifications, or deny Ordinance No. 24,
Series of 2004.
BACKGROUND RATIONALE:
On September 13, 2004, the Town of Vail Planning and
Environmental Commission held a public hearing on a request to
establish Special Development District No. 38, Manor Vail Lodge.
The purpose of the new Special Development District is to facilitate
the redevelopment of the Manor Vail Lodge, located at 595 Vail Valley
Drive. Upon review of the request, the Planning and Environmental
Commission voted 6-0-1 (Gunion recused) to forward a
recommendation of approval of the request to establish Special
Development District No. 38, Manor Vail Lodge, to the Vail Town
Council. Please refer to the staff memorandum to the Vail Town
Council dated October 19, 2004, for further details (attached).
STAFF RECOMMENDATION:
2
The Community Development Department recommends that the Vail
Town Council approves Ordinance No. 24, Series of 2004, on first
reading.
7. Matt Mire ITEM/TOPIC: Resolution No. #20, Series 2004. A resolution
approving the Gore Creek Place Development Agreement (the
"Agreement") between the Town of Vail (the "Town"), the Vail
Reinvestment Authority (the "Authority") and the Vail Corporation,
D/B/A Vail Associates, Inc., a Colorado Corporation ("Vail
Associates"), which agreement pertains to certain respective
rights and responsibilities of the Town and Vail Associates in
relation to the Gore Creek owned by Vail Associates and Affiliates.
(10 min.)
8. Matt Mire ITEM/TOPIC: First Reading, Ordinance No. #22, Series 2004.
Adoption of Core Site Development Improvement Agreement (the
"Agreement") between the Town of Vail (the "Town"), the Vail
Reinvestment Authority (the "Authority") and the Vail Corporation,
D/B/A Vail Associates, Inc., a Colorado Corporation ("Vail
Associates"), which agreement pertains to certain respective
rights and responsibilities of the Town and Vail Associates in
relation to the Core Development Site owned by Vail Associates
and Affiliates. (10 min.)
9. Matt Mire ITEM/TOPIC: Resolution No. 21, Series 2004. A resolution
approving the Parking Capital Investment Agreement (the
"Agreement") between the Town of Vail and Vail Associates. (10
min.)
ACTION REQUESTED OF COUNCIL: Approve Resolution 21,
Series 2004.
BACKGROUND RATIONALE: Vail Associates has agreed to
invest up to $4.3 million to augment the Town's public parking
capability, pursuant to the terms and conditions contained in the
Agreement. The Agreement can not become effective until it has
been adopted and approved by the Town Council via resolution.
STAFF RECOMMENDATION: Approve Resolution No. 21, Series
2004.
10. Stan Zemler ITEM/TOPIC: Town Managers Report. (15 min.)
r Skateboard Park
Attached you will find a letter from our risk insurance
provider stating the skateboard park is no longer insurable.
Thus, the park venue has been condemned and carted
away. In the '05 budget overview, staff has recommended
returning the issue of the skateboard park to the Capitol
Committee for site recommendation, as well as moving the
'07 RETT funding forward to '05.
r Construction for Dobson fire mitigation has begun. Formal
budget authorization will take place with the third
supplemental appropriation.
r Council Contribution Follow-up
Please see attachment.
r Outdoor Primitive Ice Skating Surface
At the Capitol Committee meeting on October 7, direction was
given to staff of both the VRD and TOV to assemble cost
estimates for an outdoor ice surface adjacent to the golf
course clubhouse. Additionally, Council has received input
from a VRD board member following VRD's discussion
October 12th, with further clarification from Jody Blackburn,
VRD's finance director. It is possible these costs could be
reduced considerably for this upcoming season if:
1) Dasher boards are eliminated and a natural snow berm is
created.
2) Grass seed or artificial sod (1 time cost) is used rather than
regular sod.
3) Under the "Electrical" category, the first two items in re: to
switch gear and lighting panel are already to be
eliminated as this was work that would have to have been
completed to bring the facility up to code only if the
bubble went back up. It is not required for an outdoor ice
surface only.
4) Under labor, the proposal for VRD to supply 3 workers and
the town 5 workers. With direction from Council, town
employees can be used for this project but will be displaced
from work assignments already in place. In the past, as
well, staff has been asked to give an overall effective cost to
the town, which is why the labor is included.
The elimination of the above materials amounts to $16,230.
Please see attached the original proposed construction/set
up costs, as well as a "Proposal and Operating Plan."
11. ITEM/TOPIC: Adjournment. (10: 30 p.m.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING
4
WILL BEGIN AT 6 P.M. TUESDAY, NOVEMBER 2, 2004, IN VAIL TOWN COUNCIL
CHAMBERS
Sign language interpretation available upon request with 24-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information
TOWN COUNCIL
PUBLIC MEETING AGENDA
4:45 P.M., TUESDAY, NOVEMER 2, 2004
(Immediately Following TRAHC)
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.
1. ITEM/TOPIC: Citizen Input. (10 min.)
2. Greg Hall ITEM/TOPIC: Streetscape Update. (5 min.)
3. ITEM/TOPIC: Consent Agenda. Approval of Public Session
Minutes from 10.06.04 and 10.19.04. (5 min.)
4. Russ Forrest ITEM/TOPIC: Conference Center Update. (30 min.)
r Short-Listing General Contractors.
r Public Input.
5. Pam Brandmeyer ITEM/TOPIC: Ice Dome Bids. (15 min.)
r Store for additional year.
.> Re-advertise (OBO).
,> Defer until Vail Recreation District election (VRD).
,> Western Eagle County Metropolitan Recreation District
(WECMRD), Consider Valley Wide Options.
,> Valley Wide Ice Users Alliance (VWIUA).
6. Bill Gibson ITEM/TOPIC: An appeal, pursuant to Section 12-3-3, Appeals, Vail
Town Code, of the Town of Vail Planning and Environmental
Commission's approval of a conditional use permit application,
pursuant to Section 12-7B-4B, Conditional Uses, Vail Town Code,
to allow for an outdoor dining deck, located at the Vista Bahn
Building, 333 Hanson Ranch Road/Lot C, Block 2, Vail Village 1St
Filing, and setting forth details in regard thereto. (5 min.)
ACTION REQUESTED OF COUNCIL:
Approve a continuance of this appeal to the Town Council's
November 16, 2004 public hearing.
BACKGROUND RATIONALE:
To ensure appropriate notification to adjacent property owners,
this item must be continued to the Town Council's November 16,
2004, public hearing.
STAFF RECOMMENDATION:
Approve a continuance of this appeal to the Town Council's
November 16, 2004 public hearing.
7. Judy Camp ITEM/TOPIC: First Reading of Ordinance No. 25, Series of 2004.
2005 Budget Ordinance. (20 min.)
8. Russ Forrest ITEM/TOPIC: First Reading of Ordinance No. 26, Series of 2004,
an ordinance amending Section 12-7H-3, Permitted and
Conditional Uses, First Floor or Street Level, adding "temporary
business offices" as a conditional use in the Lionshead Mixed Use
1 zone district, and setting forth details in regard thereto. (15 min.)
ACTION REQUESTED OF COUNCIL: Approve, approve with
conditions, or deny Ordinance No. 26, Series of 2004, on first
reading.
BACKGROUND RATIONALE:
On October 11, 2004, the Planning & Environmental Commission
held a public hearing to review a request to add "temporary
business offices" as a conditional use in the Lionshead Mixed Use
1 zone district. Upon review of the request, the Planning &
Environmental Commission voted (4-1 Jewitt opposed) to forward
a recommendation of approval, with modifications, of the text
amendment to the Vail Town Council.
STAFF RECOMMENDATION:
The Community Development Department recommends that the
Town Council approves Ordinance No. 26, Series of 2004, on first
reading.
9. Matt Mire ITEM/TOPIC: Second Reading, Ordinance No. #22, Series 2004.
Adoption of Core Site Development Improvement Agreement (the
"Agreement") between the Town of Vail (the "Town"), the Vail
Reinvestment Authority (the "Authority") and the Vail Corporation,
D/B/A Vail Associates, Inc., a Colorado Corporation ("Vail
Associates"), which agreement pertains to certain respective
rights and responsibilities of the Town and Vail Associates in
relation to the Core Development Site owned by Vail Associates
and Affiliates. (10 min.)
10. Warren Campbell ITEM/TOPIC: Second Reading of Ordinance No. #24, Series of 2004,
Zehren Associates an ordinance establishing Special Development District No. 38, Manor
Vail Lodge, and setting forth details in regard thereto. (5 min.)
STAFF RECOMMENDATION:
Table as the applicant and staff are working on the final language
of the Development Improvement Agreement as directed by Town
Council.
11. Stan Zemler ITEM/TOPIC: Town Manager's Report (10 min.)
,> Vail Valley Athlete Commission
Attached you will find abbreviated background information on
athletes who applied for winter'04-'05 funding from the Vail Valley
Athlete Commission. The commission is jointly funded by Beaver
Creek Resort Company, Vail Resorts, Vail Valley Foundation and
the Town of Vail. Criteria for awards is also included. Based on
the criteria, the following awards were made:
Sarah Schleper $5,250
Julie Littman 2,750
Stacia Hookom 2,500
Steven MacCutcheon 2,250
Nathan Asoian 1,250
Clair Bidez 1,000
Dylan Bidez 1,000
Lisa Isom 1,000
Kevin Hochtl 500
Deacon Maloney 500
.- Council Contributions
1) Bravo! Colorado/New York Philharmonic
a. If Vail is a major contributor to this summer residency, why
is Bravo! hosting presentations at libraries other than the
town's, e.g., Avon, Eagle, etc.
b. If Vail is a major contributor to this summer residency, why
is Bravo! housing musicians at a hotel outside the Town of
Vail?
In an attachment to the Town Manager's Report you will
find a response from Bravo! Vail Valley Music Festival to
questions posed earlier by Council. As a further note,
library staff has stated they will be delighted to host four
children's concerts at the Vail Library this coming summer.
12. ITEM/TOPIC: Adjournment. (6:55)
NOTE UPCOMING MEETING ART TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING
WILL BEGIN AT 6 P.M. TUESDAY, NOVEMBER 16, 2004, IN VAIL TOWN COUNCIL
CHAMBERS
Sign language interpretation available upon request with 24-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information
TOWN COUNCIL
REVISED EVENING SESSION AGENDA
(As of 11.12.04, please see Item No. 8)
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
6:00 P.M., TUESDAY, NOVEMER 16, 2004
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.
1. ITEM/TOPIC: Citizen Participation. (10 min.)
2. Greg Hall ITEM/TOPIC: Streetscape Update. (10 min.)
3. Russ Forrest ITEM/TOPIC: Conference Center Update. (10 min.)
ACTION REQUESTED OF COUNCIL:
Staff would like to review public input received to date on the three
architectural images and proposed next steps. Staff anticipates
forwarding a recommendation from the Conference Center
Advisory Committee on the architectural direction, adoption of a
master plan for the conference center/Lionshead Parking structure
area, and governance of the facility at the Town Council's
December 7 meeting.
4. Suzanne Silverthorn ITEM/TOPIC: Chamonix Property Master Plan Update and a
request to proceed through the Town of Vail development review
process for the Town-owned Parcel located at 2310 Chamonix
Road/Tract D, Vail Das Schone Filing 1. (45 min.)
BACKGROUND:
In July 2004, the Vail Town Council authorized the Town Manager
to hire the planning team of Davis Partnership/Michael Hazard
Associates to facilitate a master land use plan for the town-owned
Chamonix property at 2310 Chamonix Road. The town initiated
the planning process to determine how best to accommodate a
future fire station on the 3.6 acre parcel, as well as other
compatible uses. The work has included preparation of 7 site plan
options for a future fire station on the property, which has since
been narrowed to 2 options following a series of neighborhood
and Town Council discussions. In addition, a Land Use Plan
defining four main areas was created showing location of a fire
station on the southernmost portion of the property, a
development zone in the middle of the parcel, an open space
zone to the north which would buffer the development area from
the existing neighborhood, and recreation areas located on the
east and west sides of the property to accommodate
neighborhood uses. In addition, two master plan options were
developed and presented at a neighborhood meeting on Nov. 1.
Option 1 represents a low density and low use development, while
Option 2 represents a high density, mixed-use development.
Those in attendance at the meeting expressed a degree of
comfort with Option 1, due to its residential emphasis. There were
concerns about Option 2, due to the potential for commercial or
retail development, which is not seen as desirable by those who
have attended the neighborhood meetings. The purpose of the
update on November 6 is to review the process, to date, and to
receive direction from the Town Council on next steps.
ACTION REQUESTED OF COUNCIL:
Based upon the feedback from the neighborhood meetings,
consultation with the citizen review team and the Community
Development Department, staff recommends Council approve a
request to proceed through the Town of Vail review process for
master planning the town-owned parcel at 2310 Chamonix Road.
Please note that an approval of this request does not constitute an
approval of any of the other required applications associated with
this request. It simply allows the town to proceed through the
development review process. No commercial or retail uses would
be allowed within the recommended master plan area. Should the
Town Council approve the request to proceed through the
process, the next step would be an evaluation of the proposed
land use plan for the Chamonix property by the Planning and
Environmental Commission.
STAFF RECOMMENDATION:
Approve request to proceed through the Town of Vail
development review process.
5. Bill Gibson ITEM/TOPIC: An appeal, pursuant to Section 12-3-3, Appeals,
Vail Town Code, of the Town of Vail Planning and Environmental
Commission's approval of a conditional use permit application,
pursuant to Section 12-7B-4B, Conditional Uses, Vail Town Code,
to allow for an outdoor dining deck, located at the Vista Bahn
Building, 333 Hanson Ranch Road/Lot C, Block 2, Vail Village 1St
Filing, and setting forth details in regard thereto. (45 min.)
ACTION REQUESTED OF COUNCIL:
Uphold, overturn, or modify the Planning and Environmental
Commission's approval of a conditional use permit application
pursuant to Section 12-7B-4B, Conditional Uses, Vail Town Code.
BACKGROUND RATIONALE:
On September 13, 2004, the Planning and Environmental
Commission approved a conditional use permit application,
2
pursuant to Section 12-7B-4B, Conditional Uses, Vail Town Code,
to allow for an outdoor dining deck, located at the Vista Bahn
Building, 333 Hanson Ranch Road. The appellants, Bridge Street
Lodge Residential Owners Association and its individual owners,
have appealed the Planning and Environmental Commission's
approval. Please refer to the staff memorandum dated November
2, 2004, for additional information.
STAFF RECOMMENDATION:
Staff recommends that the Town Council upholds the Planning
and Environmental Commission's approval of a conditional use
permit application, pursuant to Section 12-7B-4B, Conditional
Uses, Vail Town Code, to allow for an outdoor dining deck,
located at the Vista Bahn Building, 333 Hanson Ranch Road/Lot
6~kt~~Vh¢ivlrAill~m~iFi~hgose to uphold the Planning and
Environmental Commission's approval of a conditional use permit
application, pursuant to Section 12-7B-4B, Conditional Uses, Vail
Town Code, to allow for an outdoor dining deck, located at the
Vista Bahn Building, 333 Hanson Ranch Road/Lot C, Block 2, Vail
Village 1St Filing, and setting forth details in regard thereto; the
Community Development Department recommends the Town
Council1m~lo~attfib~gtlo~mw~~ ~kttioa,~~on of the use is in accordance
with the purposes of this title and the purposes of the
district in which the site is located.
2. That the proposed location of the use and the conditions
under which it would be operated or maintained will not be
detrimental to the public health, safety, or welfare, or
materially injurious to properties or improvements in the
giciTiffi~at the proposed use will comply with each of the
applicable provisions of this title.
Should the Town Council choose to overturn the Planning and
Environmental Commission's approval of a conditional use permit
application, pursuant to Section 12-7B-4B, Conditional Uses, Vail
Town Code, to allow for an outdoor dining deck, located at the
Vista Bahn Building, 333 Hanson Ranch Road/Lot C, Block 2, Vail
Village 1St Filing, and setting forth details in regard thereto; the
Community Development Department recommends the Town
C.oTihatl ttr~4p~~pe~ei~inatifi~e use is not in accordance with
the purposes of this title and the purposes of the district in which
the site is located.
2. That the proposed location of the use and the conditions under
which it would be operated or maintained will be detrimental to the
public health, safety, or welfare, or materially injurious to
properties or improvements in the vicinity.
3. That the proposed use will not comply with each of the
applicable provisions of this title.
6. Sybill Navas ITEM/TOPIC: First Reading of Ordinance No. 30, Series of 2004,
Pam Brandmeyer the Town of Vail amending Title 3, Chapter 6, of the Vail Town
Matt Mire Code regarding the Commission on Special Events and setting
forth details in regard thereto. (10 min.)
ACTION REQUESTED OF COUNCIL: Approve, approve with
amendments, or deny Ordinance No. #30, Series of 2004.
BACKGROUND RATIONALE: The Commission on Special
Events currently requires that three of the five member board
represent specific areas of the business community; restaurant,
lodging and retail and two at-large voting members. In addition,
the current ordinance contains a self imposed conflict of interest
provision which is not imposed on other town boards and is
unique to the CSE. This scenario continues to create conflicts of
interest. In the past several months, various voting members
have had to resign due to conflicts of interest. By expanding the
board from 5 to 7 members, deleting the self imposed conflict of
interest provision and having all members at-large will enable the
board to attract members of the community with expertise in
special events and will also allow this board to function like other
Town of Vail boards. (i.e. When a voting member has a conflict
they would recuse themselves from voting on that item). This will
enable the CSE to more effectively carry out its functions and
responsibilities.
RECOMMENDATION:
Approve or approve with amendments, Ordinance No. #30, Series
of 2004.
7. Warren Campbell ITEM/TOPIC: Second Reading of Ordinance No. #24, Series of 2004,
Zehren Associates an ordinance establishing Special Development District No. 38, Manor
Vail Lodge, and setting forth details in regard thereto. (5 min.)
BACKGROUND RATIONALE:
The applicant has requested the Ordinance be tabled to facilitate the
development of an incentive program for the new units to be included
in a rental pool making them more likely to be warm beds. (10 min.)
8. Russ Forrest ITEM/TOPIC: Second Reading of Ordinance No. #26, Series of
2004, an ordinance amending Section 12-7H-3, Permitted and
Conditional Uses, First Floor or Street Level, adding "temporary
business offices" as a conditional use in the Lionshead Mixed Use
1 zone district, and setting forth details in regard thereto. (10 min.)
ACTION REQUESTED OF COUNCIL: Approve, approve with
conditions, or deny Ordinance No. #26, Series of 2004, on second
reading.
BACKGROUND RATIONALE:
4
On October 11, 2004, the Planning & Environmental Commission
held a public hearing to review a request to add "temporary
business offices" as a conditional use in the Lionshead Mixed Use
1 zone district. Upon review of the request, the Planning &
Environmental Commission voted (4-1 Jewitt opposed) to forward
a recommendation of approval, with modifications, of the text
amendment to the Vail Town Council.
STAFF RECOMMENDATION:
The Community Development Department recommends that the
Town Council approves Ordinance No. #26, Series of 2004, on
second reading.
9. Judy Camp ITEM/TOPIC: First Reading of Ordinance No. #27, Series 2004,
an Ordinance making supplemental appropriations to the 2004
Budget, Supplemental Appropriation No. #3. (10 min.)
ACTION REQUESTED OF COUNCIL: Approve or approve with
amendments, Ordinance No. #27, Series 2004, on first reading.
BACKGROUND RATIONALE: To be provided in separate memo.
10. Judy Camp
11. Judy Camp
STAFF RECOMMENDATION: Approve Ordinance No. 27, Series
2004, on first reading.
ITEM/TOPIC: First Reading of Mill Levy Certification, Ordinance
No. #28, Series 2004. (15 min.)
ACTION REQUESTED OF COUNCIL: Approve Ordinance No.
#28, Series 2004, on first reading.
BACKGROUND RATIONALE: Mill Levy Assessments must be
certified to the county for collection annually; this ordinance
authorizes certification. Please note these numbers are only an
estimate. We are waiting for current information from Eagle
County for accurate numbers.
STAFF RECOMMENDATION: Approve Ordinance No. #28,
Series 2004, on first reading.
ITEM/TOPIC: Second Reading of Ordinance No. #25, Series of
2004 Budget Ordinance. (15 min.)
BACKGROUND RATIONALE:
The Commission on Special Events (CSE) has requested either
transferring both Vail America Days/July 4th (proposed funding:
$50,000) and Holidays in Vail/Christmas/holiday (proposed
funding: $25,000) to Council Contributions under the category of
"culturally designated events," with Council absorbing the
additional cost; or, providing sufficient additional funding to the
CSE to produce both holiday events since it is Council's desire to
fund both events at their current levels.
STAFF RECOMMENDATION:
The Town Manager recommends Council not move Vail America
Days and Holidays in Vail/Christmas into the "culturally designated
events" category. Instead he recommends increasing CSE's
budget by $25,000 in 2005 only to help pay for these events and
instructing CSE to fund both events. The Town Manager has
reduced other items so there is no incremental cost compared
with the budget as presented for first reading.
12. Stan Zemler ITEM/TOPIC: Town Manager's Report. (10 min.)
,> Request for Donovan Pavilion Donation
Attached you will find a request from the Youth Foundation re:
a donation of one day as an auction item for a fundraiser. It is
the Donovan Pavilion subcommittee's recommendation to
deny the request. With over 70 non-for-profits in the county,
this would set a risky precedent that could seriously erode the
bookings of the facility.
13. ITEM/TOPIC: Adjournment. (9:30 p.m.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING
WILL BEGIN AT 6 P.M. TUESDAY, DECEMER 7, 2004, IN VAIL TOWN COUNCIL
CHAMBERS
Sign language interpretation available upon request with 24-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information
6
TOWN COUNCIL
EVENING SESSION AGENDA
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
6:00 P.M., TUESDAY, DECEMBER 7, 2004
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.
1. ITEM/TOPIC: Citizen Input (10 min.)
2. John Brendza ITEM/TOPIC: Eagle County Schools Update. (5 min.)
BACKGROUND RATIONALE:
The Eagle County School District, RE50J, is currently re-doing its
marketing efforts, and as a part of that undertaking, is reaching
out to all the municipalities and quasi-governmental organizations
to "open the doors to communication." Having already
approached the towns of Eagle and Gypsum, John Brendza,
Superintendant of Schools, has requested a few moments of time
to address this new initiative.
3. Nino Licciardi ITEM/TOPIC: Vail Recreation District. (15 min.)
Peter Cook
,> Request for co-pay for Outdoor Ice Sheet.
VRD requests TOV financial assistance (50%) in providing a free
outdoor ice rink at the Vail Golf Club driving range. Estimated
costs of $5,000 plus potential turf replacement are being
requested.
r Request for $60,000 in RETT funds for capital improvements
to Ford Park clay courts.
VRD request RETT funds for capital repairs on the Ford Park Clay
Tennis Courts as per TOV/VRD lease of 12.21.93: "Maintenance
and Repairs." Courts require substructure (irrigation) and fencing
repairs for an estimated total cost of $60,000 for the two north
banks of courts.
4. Russ Forrest ITEM/TOPIC: Architectural Direction on the Vail Conference
Center. (60 min.)
ACTION REQUESTED OF COUNCIL:
The Town Council is requested to provide direction on the
architectural direction for the conference center. Three alternative
approaches have been developed and discussed with the
community over the last 4 weeks. Other items the Committee
would like to review with the Town Council include:
,> Review progress to date on the site planning and circulation
for the facility, and
r Receive an update on the Master Plan for the facility
RECOMMENDATION: The Conference Center Advisory
Committee reviewed the public input associated with the three
design alternatives on November 18th. After reviewing the public
input and the associated costs with each design option the
Committee would like to forward a recommendation for the
"Architectural Vision Inspired by Nature."
5. Lorelei Donaldson ITEM/TOPIC: Current Ford Park Paid Parking dates
Pam Brandmeyer for the 2005 Summer Calendar. (5 min.)
ACTION REQUESTED OF COUNCIL: Approve, approve with
amendments the summer calendar for Ford Park paid parking
dates for 2005.
BACKGROUND RATIONALE: The 2005 Managed Parking
Calendar Schedule for Ford Park is attached. This calendar has
been compiled by the Ford Park User Committee from our
meeting on November 29, 2004. We are requesting your review
and approval of the calendar for paid parking dates at Ford Park
for the Summer, 2005 schedule. There are currently 40 days of
paid parking requested as well as one managed parking date.
This calendar is subject to change as more events are added to
the various schedules of the user groups at Ford Park.
RECOMMENDATION:
Approve or approve with amendments, the summer calendar for
Ford Park paid parking dates for 2005.
6. Matt Mire ITEM/TOPIC: First reading of Ordinance No. #23, Series 2004.
An ordinance amending the Vail Town Code regarding the
jurisdiction of the Town of Vail Municipal Court and setting forth
details in regard thereto. (10 min.)
ACTION REQUESTED OF COUNCIL: Approve Ordinance No.
#23, Series 2004, on first reading.
BACKGROUND RATIONALE: A recently decided Colorado
Supreme Court case (Town of Frisco v. Baum, 90 P. 3d 845
(Colo. 2004), appears to have expanded the jurisdiction of the
municipal court in certain home rule municipalities that have
adopted charter language granting themselves "exclusive and
original" jurisdiction. More specifically, the Supreme Court's
decision upheld the ruling of the District Court, that it lacked
jurisdiction over a C.R.C.P. Rule 106 appeal of a zoning decision
and that such cases are the jurisdiction of the municipal court.
Since the Town of Vail has also adopted such charter language
and since our belief is that the municipal court is NOT the proper
venue for these matters, Ordinance 23, 2004, operates to limit the
jurisdiction of the Town of Vail Municipal Court to handling criminal
matters.
STAFF RECOMMENDATION: Approve Ordinance No. #23,
Series 2004, on first reading.
7. Bill Carlson ITEM/TOPIC: First Reading of Ordinance No. #31, Series of 2004,
an ordinance amending Section 12-11-4, National Pollution
Discharge Elimination System, Section 12-11-6, Erosion Control,
and Section 14-6, Grading Standards, Vail Town Code, and
setting for details in regard thereto. (5 min.)
ACTION REQUESTED OF COUNCIL:
Table the first reading of Ordinance No. #31, Series of 2004, to
December 21, 2004.
BACKGROUND RATIONALE:
On November 8, 2004, the Planning and Environmental
Commission voted 7-0 to forward a recommendation of approval
for the proposed text amendments.
8. Matt Mire ITEM/TOPIC: First Reading of Ordinance #32, Series of 2004. An
ordinance vacating a certain part of the system of public ways of
the Town of Vail, Colorado, i.e., that public right-of-way
constituting those portions of Red Sandstone Road contiguous to
either Tract A or Tract B, South Frontage Road Subdivision. (10
min.)
ACTION REQUESTED OF COUNCIL: Approve Ordinance #32,
Series of 2004.
BACKGROUND RATIONALE: The Town Council and the Director
of Public Works, have found and determined that the public use,
convenience and necessity no longer require within its system of
public ways the portion of Red Sandstone Road that is
contiguous to either of Tracts A and B, South Frontage Road
Subdivision, and that intersects with South Frontage Road on the
south and I-70 right-of-way parcels on the north; the vacation is
also in furtherance of satisfying the requirements under that
certain Gore Creek Place Development Agreement made among
the Town of Vail, The Vail Corporation, d/b/a Vail Associates, Inc.,
and Vail Reinvestment Authority dated November 8, 2004
STAFF RECOMMENDATION: Approve Ordinance No. #32,
Series of 2004.
9. Warren Campbell ITEM/TOPIC: Second Reading of Ordinance No. #24, Series of 2004,
an ordinance establishing Special Development District (SDD) No.
#38, Manor Vail Lodge, and setting forth details in regard thereto. (45
min.)
ACTION REQUESTED OF COUNCIL:
Approve, approve with modifications, or deny Ordinance No. #24,
Series of 2004.
BACKGROUND RATIONALE:
On October 19, 2004, the Town Council approved the first reading of
Ordinance No. #24, Series of 2004, by a vote of 7-0. In conjunction
with the approval the Council requested that the applicant and staff
provide a copy of the proposed Manor Vail Lodge Development
Agreement. In addition, Council requested that the applicant develop
a program which would encourage the new units to be included within
the rental base of Manor Vail Lodge. It was requested by Council that
staff explore in greater detail how the proposed $100,000 for
streetscape improvements would be best utilized.
STAFF RECOMMENDATION:
The Community Development Department recommends that the Vail
Town Council approve Ordinance No. #24, Series of 2004, on second
reading.
10. Judy Camp ITEM/TOPIC: Second Reading of Ordinance No #27, Series of
2004, an Ordinance making supplemental appropriations to the
2004 budget. (5 min.)
ACTION REQUESTED OF COUNCIL: Approve Ordinance No.
#27, Series 2004.
BACKGROUND RATIONALE: Ordinance No. #27 was approved
as amended upon first reading on November 16th. The ordinance
presented here reflects the amendments requested at that time.
STAFF RECOMMENDATION: Approve Ordinance No. #27 upon
second reading.
11. Judy Camp ITEM/TOPIC: Second Reading of Mill Levy Certification,
Ordinance No. #28, Series 2004. (5 min.)
12. Sybill Navas ITEM/TOPIC: Second Reading of Ordinance No. 30, Series of
Pam Brandmeyer 2004,the Town of Vail amending Title 3, Chapter 6, of the Vail
Matt Mire Town Code regarding the Commission on Special Events and
setting forth details in regard thereto. (5 min.)
ACTION REQUESTED OF COUNCIL: Approve, approve with
amendments, or deny Ordinance No. #30, Series of 2004.
BACKGROUND RATIONALE: The Commission on Special
Events currently requires that three of the five member board
represent specific areas of the business community; restaurant,
lodging and retail and two at-large voting members. In addition,
the current ordinance contains a self imposed conflict of interest
provision which is not imposed on other town boards and is
unique to the CSE. This scenario continues to create conflicts of
interest. In the past several months, various voting members
have had to resign due to conflicts of interest. By expanding the
board from 5 to 7 members, deleting the self imposed conflict of
interest provision and having all members at-large will enable the
board to attract members of the community with expertise in
special events and will also allow this board to function like other
Town of Vail boards. (i.e. When a voting member has a conflict
they would recuse themselves from voting on that item). This will
enable the CSE to more effectively carry out its functions and
responsibilities.
RECOMMENDATION:
Approve or approve with amendments, Ordinance No. #30, Series
of 2004.
13. Russ Forrest ITEM/TOPIC: Resolution No. #22, Series of 2004. A Resolution
approving and accepting, on behalf of the Town of Vail (the
"Town" or "Grantee"), a special warranty deed from Buffehr Creek
Partners, a Colorado Limited Partnership (the "Grantor"), which
deed pertains to a certain parcel of land within the Town of Vail
and which is encumbered by a conservation easement in favor of
the Eagle Valley Land Trust, a nonprofit Colorado corporation (the
"Trust"); and setting forth details in regard thereto. (10 min.)
ACTION REQUESTED OF COUNCIL: Approve Resolution No.
#22, Series of 2004.
BACKGROUND RATIONALE:
In December of 2003, Grantor acknowledged that this nine acre
property has significant scenic, aesthetic and open space values
as set out in the Colorado Revised Statutes, and the Grantor
conveyed a Deed of Conservation Easement in favor of the Eagle
Valley Land Trust in order to permanently preserve the entire
Property as open space for the use and enjoyment of the general
public. The Grantor now desires to deed its interest in the
Property to the Town if the Town is willing to accept said deed
subject to the Easement.
STAFF RECOMMENDATION: Approve Resolution No. #22,
Series of 2004.
14. Stan Zemler ITEM/TOPIC: Town Manager's Report. (10 min.)
,> 12.30.04 Annual Town Meeting Format.
The Annual Town Meeting is scheduled for Dec. 30 at the
Donovan Pavilion. Staff is proposing the following format:
4:00 p.m. Doors open to view Open House Displays on various
projects.
4:30 p.m. Welcome and Introductions by Mayor Slifer.
4:40 p.m. TOV Financial Overview and Key Milestones, Stan
Zemler/Staff.
5:00 p.m. Panel Discussion on Resort Trends featuring Local
and Regional Experts.
5:50 p.m. Panel Q&A moderated by Stan Zemler.
6:15 p.m. Wrap up by Mayor Slifer and Town Council.
If this format meets with Council's approval, staff will begin making
arrangements to recruit members of the panel.
15. ITEM/TOPIC: Adjournment. (10:00 p.m.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING
WILL BEGIN AT 6 P.M. TUESDAY, DECEMER 21, 2004, IN VAIL TOWN COUNCIL
CHAMBERS
Sign language interpretation available upon request with 24-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information
TOWN COUNCIL
EVENING SESSION AGENDA
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
6:00 P.M., TUESDAY, DECEMBER 21, 2004
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.
1. ITEM/TOPIC: Citizen Input. (10 min.)
2. Sybill Navas ITEM/TOPIC: Youth Ambassador Introduction. (5 min.)
Scott O'Connell
r Natalie Thoburne, Benalla Shire
r Geoff Ham, Mansfield Shire
r Christina Harrison, Battle Mountain High School.
,> Kyle Moore, Battle Mountain High School
3. Dwight Henninger ITEM/TOPIC: Police Department Recognition of Code
Enforcement Officer Moses Gonzales for outstanding/meritorious
service to the Town of Vail and Eagle County. (5 min.)
4. Lorelei Donaldson ITEM/TOPIC: Vail Local Marketing District Advisory Committee
(VLMDAC) Appointments. (30 min.)
ACTION REQUESTED OF COUNCIL:
Appoint five applicants to the VLMDAC for a term of two years
each (through December, 2006). Please note that the fifth
vacancy is a committee seat held by a member of Vail Resorts,
Inc. (VRI). Currently, this appointment is held by Ian Arthur,
representing VRI. Bill Jensen of VRI, was contacted and he
confirmed that Ian Arthur will continue to represent VRI on the
VLMDAC.
BACKGROUND RATIONALE:
There are currently four vacancies (plus the VRI vacancy) on the
VLMDAC. The Town received seven (7) applications for the
vacancies. Four applicants are incumbent members of the
VLMDAC (noted by asterisks below). The Council needs to
interview each applicant at the work session and then appoint five
applicants to the Vail Local Marketing District Advisory Council at
the evening meeting.
The applicants are as follows:
,> Todd Gerhke
r J. Scott Gubrud
,> Robert Llewellyn
,> Rick Scalpello
r Beth Slifer*
,> Pamela Stenmark*
r Christine Werner*
r Ian Arthur, VRI representative (no letter attached)
I have also enclosed an attendance summary for the VLMDAC for
your review.
*'s Denotes Board Members who would like to be re-appointed.
RECOMMENDATION:
Appoint a total of five members to the VMLDAC including Ian
Arthur, representing VRI for two year terms each.
5. ITEM/TOPIC: Consent Agenda. Approval of minutes from
11.02.04 and 11.16.04. (5 min.)
6. Brett Lloyd ITEM/TOPIC: Seibert Circle Redesign process. (30 min.)
Streetscape Committee
Public Works Admin.
ACTION REQUESTED OF COUNCIL:
Direct the design team to proceed with a design for Seibert Circle.
Review design themes and advise and approve a direction.
Review and approve a plan for community input. Review and
approve a schedule. Set budget for the project.
BACKGROUND RATIONALE:
The Art in Public Places board has recommended Seibert Circle is
redesigned in conjunction with the streetscape improvements on
Bridge Street and Hanson Ranch Road. By continuing the cobble
paving on Bridge Street into the plaza, Seibert Circle will appear
more fully integrated into the new village design. A new design for
Seibert Circle should include a central feature that will have
appeal throughout each season of the year and could include
light, water, ice, fire, seating and green space. Seibert Circle
would continue to function as a gathering place. A preliminary
budget for the project has been developed and Vail Resorts has
tentatively pledged $500,000 to assist with the cost of a new
public art feature.
RECOMMENDATION:
AIPP has made the further recommendation the existing sculpture
is relocated to a park-like setting.
7. Carl Walker ITEM/TOPIC: Vail Memorial Park. (15 min.)
Merv Lapin
BACKGROUND RATIONALE:
In 2003, Council granted a $50,000 loan to cover start up costs
including design and construction of the Vail Memorial Park. The
board of directors for the park is now in a position to start re-
payment of that loan; however, they have submitted an alternative
proposal for Council's consideration. If the Council would be so
inclined, the board would gratefully accept the contribution of that
original amount, entitling the town to become a "benefactor" of the
Memorial Park.
STAFF RECOMMENDATION:
In that the town has already contributed the land at no cost to the
Vail Memorial Park, the staff requests the loan of $50,000 be
repaid to the town and the Vail Memorial Park Board of Directors
include the Town of Vail as a benefactor.
8. Russ Forrest ITEM/TOPIC: ITEM/TOPIC: Request to purchase Tap Fees for
Mike Winters Conference Center in 2004. (30 min.)
Curt Fentress
ACTION REQUESTED OF COUNCIL:
Consider a recommendation from the Committee to purchase
water and sewer taps for the Charter Bus Lot site prior to
December 31, 2004. After this date water and sewer tap fees will
increase significantly. These tap fees are transferable or can stay
with the land if the Conference Center is not built.
Recommendation: The Conference Center Advisory Committee
is recommending the Town of Vail spend not more than $1.2M out
of the Conference Center budget for the purchase of the water
and sewer taps for the conference center project. The actual
amount spent could be less.
9. Matt Mire ITEM/TOPIC: First Reading of Ordinance No. #23, Series 2004.
An ordinance amending the Vail Town Code regarding the
jurisdiction of the Town of Vail Municipal Court and setting forth
details in regard thereto. (5 min.)
ACTION REQUESTED OF COUNCIL: Approve Ordinance No.
#23, Series 2004, on first reading.
BACKGROUND RATIONALE: A recently decided Colorado
Supreme Court case (Town of Frisco v. Baum, 90 P. 3d 845
(Colo. 2004), appears to have expanded the jurisdiction of the
municipal court in certain home rule municipalities that have
adopted charter language granting themselves "exclusive and
original" jurisdiction. More specifically, the Supreme Court's
decision upheld the ruling of the District Court, that it lacked
jurisdiction over a C.R.C.P. Rule 106 appeal of a zoning decision
and that such cases are the jurisdiction of the municipal court.
Since the Town of Vail has also adopted such charter language
and since our belief is that the municipal court is NOT the proper
venue for these matters, Ordinance 23, 2004, operates to limit the
jurisdiction of the Town of Vail Municipal Court to handling criminal
matters.
STAFF RECOMMENDATION: Approve Ordinance No. #23,
Series 2004, on First reading.
10. Matt Mire ITEM/TOPIC: Second Reading of Ordinance No. #32, Series of
2004. An ordinance vacating a certain part of the system of public
ways of the Town of Vail, Colorado, i.e., that public right-of-way
constituting those portions of Red Sandstone Road contiguous to
either Tract A or Tract B, South Frontage Road Subdivision. (5
min.)
ACTION REQUESTED OF COUNCIL: Approve Ordinance #32,
Series of 2004.
BACKGROUND RATIONALE: The Town Council and the Director
of Public Works, have found and determined that the public use,
convenience and necessity no longer require within its system of
public ways the portion of Red Sandstone Road that is
contiguous to either of Tracts A and B, South Frontage Road
Subdivision, and that intersects with South Frontage Road on the
south and I-70 right-of-way parcels on the north; the vacation is
also in furtherance of satisfying the requirements under that
certain Gore Creek Place Development Agreement made among
the Town of Vail, The Vail Corporation, d/b/a Vail Associates, Inc.,
and Vail Reinvestment Authority dated November 8, 2004
STAFF RECOMMENDATION:
Approve Ordinance No. #32.
11. ITEM/TOPIC: Town Managers Report. (10 min.)
12. ITEM/TOPIC: Adjournment. (8:30)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING
WILL BEGIN AT 6 P.M. TUESDAY, JANUARY 4, 2005, IN VAIL TOWN COUNCIL
CHAMBERS
Sign language interpretation available upon request with 24-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information