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HomeMy WebLinkAbout2004 Town Council Agendas Work SessionTOWN COUNCIL WORK SESSION AGENDA 2:00 P.M. TUESDAY, JANUARY 6, 2004 1. George Ruther ITEM/TOPIC: DRB/PEC Report (10 min.) 2. Lorelei Donaldson ITEM/TOPIC: Interview candidates Ian Anderson, Stephen Connolly, and Robert Rothenberg for two openings on the Commission on Special Events (CSE) (10 min.) 3. Dennis Gelvin ITEM/TOPIC: Eagle River Water and Sanitation District (ERW&SD) Discussion of how additional water-charged revenues are being spent. (5 min.) 4. John Power ITEM/TOPIC: TOV Benefits Discussion (30 min.) 5. Warren Campbell ITEM/TOPIC: A proposal by Vail Resorts for the acceptance of several easements on the proposed Forest Place Subdivision. The Forest Place Subdivision is located at 615 West Forest Road/Unplatted (A complete metes and bounds legal description is available for review at the Town of Vail Community Development Department). 10 Min. ACTION REQUESTED OF COUNCIL: Adopt, adopt with modifications, or deny the applicant's proposed Forest Place Subdivision and the associated easements being granted to the Town of Vail. BACKGROUND RATIONALE: On December 8, 2003, the Planning and Environmental Commission approved a request for a major subdivision pursuant to Chapter 13-3, Major Subdivision, Vail Town Code, to allow for the platting of the ski-way tract and four lots at the Lionshead tennis court site. The plat includes several easements which are to be granted to the Town and require the acceptance of Town Council. Please see the memorandum for further details. STAFF RECOMMENDATION: The Community Development Department recommends that the Town Council adopts the proposed Forest Place Subdivision and the associated easements, located at 615 West Forest Road/Unplatted (A complete metes and bounds legal description is available for review at the Town of Vail Community Development Department). 6. George Ruther ITEM/TOPIC: A presentation on the draft Development Agreement for the construction of Vail's Front Door Project. The purpose of this work session item is to obtain the Town Council's input on the contents of the Agreement (30 min.) ACTION REQUESTED OF COUNCIL: Listen to presentation by the Staff and applicant on the draft Development Agreement for the construction of Vail's Front Door Project and then engage in a discussion with the Staff and the applicant regarding the contents of the Agreement. BACKGROUND RATIONALE: On September 22, 2003 the Town of Vail Planning & Environmental Commission approved the development plan for Vail's Front Door Project and the development of Vail Park. According to the conditions of approval, the applicant is required to present a Development Agreement to the Vail Town Council for review and approval, prior to the issuance of a building permit for the Project. This worksession meeting is the first step in addressing this condition of approval. The Development Agreement is intended to be the written understanding of the requirements of the Developer and a supporting document to the Approved Development Plan. STAFF RECOMMENDATION: Staff has completed a review of the proposed Agreement for compliance with the intent of the requirements imposed on the Developer by the Town of Vail Planning & Environmental Commission as documented on the Approved Development Plan. 7. Bill Gibson ITEM/TOPIC: Proposed text amendments to Title 12, Zoning Regulations, Vail Town Code, to amend the Gross Residential Floor Area (GRFA) regulations in the Hillside Residential (HR), Single-Family Residential (SFR), Two-Family Residential (R), Two-Family Primary/Secondary Residential (PS), Residential Cluster (RC), Low Density Multiple-Family (LDMF), Medium Density Multiple-Family (MDMF), High Density Multiple-Family (HDMF), and Housing (H) zone districts, and setting forth details in regard thereto (45 min.) ACTION REQUESTED OF COUNCIL: Listen to a staff presentation summarizing the evolution of the Planning and Environmental Commission's recommendation related to the proposed Gross Residential Floor Area (GRFA) text amendments. Provide staff with general policy direction and goals for the drafting an ordinance related to the proposed text amendments. BACKGROUND RATIONALE: On September 8, 2003, the Town of Vail Planning and Environmental Commission voted 6-0 to forward a recommendation of approval for proposed text amendments to the gross residential floor area (GRFA) regulations for Vail's residential zone districts. On October 7, 2003, the Town Council established a review schedule for the proposed text amendments to the GRFA regulations. 8. ITEM/TOPIC: Information Update (10 min.) 9. ITEM/TOPIC: Matters from Mayor and Council (5 min.) 10. Adjournment (4:35 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT 2 P.M. TUESDAY, JANUARY 20, 2004 IN THE VAIL TOWN COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BEGIN AT 6 P.M. TUESDAY, JANUARY 20, 2004, IN VAIL TOWN COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. TOWN COUNCIL WORK SESSION AGENDA 12:00 P.M. TUESDAY, JANUARY 20, 2004 1. ITEM/TOPIC: Joint lunch meeting between the Planning and Environmental Commission (PEC) (60 min.) Requested by the PEC to discuss the following agenda items: • Communication between the boards on major project and feedback from the Council on recent applications. • Need to consolidate existing Master Plans and provide appropriate updates to Plans • GRFA 2. SITE VISIT -CORDILLERA FIRE STATION (1 hour 30 min.) 3. Bill Gibson ITEM/TOPIC: Proposed text amendments to Title 12, Zoning Regulations, Vail Town Code, to amend the Gross Residential Floor Area (GRFA) regulations in the Hillside Residential (HR), Single-Family Residential (SFR), Two-Family Residential (R), Two-Family Primary/Secondary Residential (PS), Residential Cluster (RC), Low Density Multiple-Family (LDMF), Medium Density Multiple-Family (MDMF), High Density Multiple-Family (HDMF), and Housing (H) zone districts, and setting forth details in regard thereto (45 min.) ACTION REQUESTED OF COUNCIL: Listen to a staff presentation summarizing the evolution of the Planning and Environmental Commission's recommendation related to the proposed Gross Residential Floor Area (GRFA) text amendments. Provide staff with general policy direction and goals for the drafting an ordinance related to the proposed text amendments. BACKGROUND RATIONALE: On January 6, 2004, the Town Council tabled this item to its January 20, 2004 work session. 4. George Ruther ITEM/TOPIC: DRB/PEC Report (10 min.) 5. Sybill Navas ITEM/TOPIC: Year End Review of Commission on Special Events (CSE) Activities (20 min.) ACTION REQUESTED BY COUNCIL: Listen to presentation and offer feedback. 6. Russ Forrest ITEM/TOPIC: Evaluation of alternatives for amending the Public Accommodation Zone District (30 min.) ACTION REQUESTED OF COUNCIL: Review policy options for amending the PA Zone District and provide input to staff on whether a new policy direction should be pursued. The Four Seasons developer, Nicollet Island Development Company Inc., has received approval for Ordinances 9 and 10, Series of 2003 which includes the development of a new hotel with accommodation units, fractional fee units, and dwelling units. The Four Seasons development site is zoned Public Accommodation (PA). The developer is now requesting flexibility with regard to the approved twenty (20) approved fractional fee units. Specifically the developer would like to develop the 20 fractional fee units. However, if Four Seasons is unable to market the fractional fee units, the developer would like the flexibility to sell the units as condominium units. The purpose of this topic is to discuss options to address this request and receive input from the Town Council on whether an amendment to the Public Accommodation Zone District and or applicable definitions should be pursued at this time. Staff feels it is critical to focus on the policy implications to the entire community of any proposed change and other properties in the Public Accommodation District. Therefore staff recommends any proposed change not provide any special privilege to an individual developer or property. 7. ITEM/TOPIC: Information Update (10 min.) 8. ITEM/TOPIC: Matters from Mayor and Council (5 min.) 9. Adjournment (4:30 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT 2 P.M. TUESDAY, FEBRUARY 3, 2004 IN THE VAIL TOWN COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BEGIN AT 6 P.M. TUESDAY, FEBRUARY 3, 2004, IN VAIL TOWN COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2332 voice or 479-2356 TDD for information. TOWN COUNCIL WORK SESSION AGENDA 12:30 P.M. Photographs No Lunch 1:00 P.M. TUESDAY, FEBRUARY 3, 2004 1. Lorelei Donaldson ITEM/TOPIC: Swearing in of New Council Member. (5 min.) ACTION REQUESTED OF COUNCIL: The newly elected Council Member, Farrow Hitt, will be asked to stand and raise his right hand as the Town Clerk administers the oath. 2. George Ruther ITEM/TOPIC: DRB/PEC Report (10 min.) 3. George Ruther ITEM/TOPIC: Discussion of Ordinance No. 3, Series of 2004, an ordinance vacating that platted public right-of-way between Lots P-3 & j, Vail Village, Fifth Filing, and a contiguous portion of Gore Creek Drive; and setting forth details in regard thereto( (5 min.) 4. Bill Gibson ITEM/TOPIC: Proposed text amendments to Title 12, Zoning Regulations, Vail Town Code, to amend the Gross Residential Floor Area (GRFA) regulations in the Hillside Residential (HR), Single-Family Residential (SFR), Two-Family Residential (R), Two-Family Primary/Secondary Residential (PS), Residential Cluster (RC), Low Density Multiple-Family (LDMF), Medium Density Multiple-Family (MDMF), High Density Multiple-Family (HDMF), and Housing (H) zone districts, and setting forth details in regard thereto. (45 min.) ACTION REQUESTED OF COUNCIL: Listen to a staff presentation summarizing the implementation strategies and specific text amendments of the Planning and Environmental Commission's recommendation related to the proposed Gross Residential Floor Area (GRFA) text amendments. BACKGROUND RATIONALE: This is a continuation of the Town Council's January 20, 2004 work session discussions. 5. Russ Forrest ITEM/TOPIC: Evaluation of alternatives for amending the Public Accommodation Zone District (45 min.) ACTION REQUESTED OF COUNCIL: Review policy options for amending the PA Zone District and provide input to staff on whether a new policy direction should be pursued. BACKGROUND The Four Seasons developer, Nicollet Island Development Company Inc., has received approval for Ordinances 9 and 10, Series of 2003 which includes the development of a new hotel with accommodation units, fractional fee units, and dwelling units. The Four Seasons development site is zoned Public Accommodation (PA). The developer is now requesting flexibility with regard to the approved twenty (20) approved fractional fee units. Specifically the developer would like to develop the 20 fractional fee units. However, if Four Seasons is unable to market the fractional fee units, the developer would like the flexibility to sell the units as condominium units. The purpose of this topic is to discuss options to address this request and receive input from the Town Council on whether an amendment to the Public Accommodation Zone District and or applicable definitions should be pursued at this time. Staff feels it is critical to focus on the policy implications to the entire community of any proposed change and other properties in the Public Accommodation District. Therefore staff recommends any proposed change not provide any special privilege to an individual developer or property. 6. Russ Forrest ITEM/TOPIC: Evaluation of alternatives for Providing Notice for Design Review Board Meetings & Applications (30 min.) ACTION REQUESTED OF COUNCIL: Review options to provide DRB notice and provide direction to staff on which policy option is most preferable. BACKGROUND RATIONALE: The Town Code does not require notification to adjacent property owners for DRB applications. The Town has received complaints from adjacent property owners that they did not receive notice. Applicants do have significant flexibility in scheduling DRB hearings and receiving staff approvals because there is not a notification requirement. The staff memo on this topic reviews the current regulations for notification and options for potentially amending the notification requirements for DRB applications. 7. Warren Campbell ITEM/TOPIC: Discussion of Bogart's Bar and Bistro Appeal (5 min.) 8. Lorelei Donaldson ITEM/TOPIC: Discussion of Ford Park User Fees (15 min.) 9. ITEM/TOPIC: Information Update (10 min.) 10. ITEM/TOPIC: Matters from Mayor and Council (5 min.) 11. ITEM/TOPIC: Executive Session (5min.) • Personnel Matters C.R.S. 24-6-402(4) (f) 12. Adjournment (4:00 P.M.) MT. BULLER RECEPTION AT THE DONOVAN PARK PAVILION FROM 4:30 P.M. TO 6:00 P.M. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT 2 P.M. TUESDAY, FEBRUARY 17, 2004 IN THE VAIL TOWN COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BEGIN AT 6 P.M. TUESDAY, FEBRUARY 17, 2004, IN VAIL TOWN COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. TOWN COUNCIL WORK SESSION AGENDA 2:00 P.M. TUESDAY, FEBRUARY 17, 2004 1. Matt Gennett ITEM/TOPIC: Site Visit of 1956 West Gore Creek Drive/Lot 45, Vail Village West 2nd Filing, appeal of the December 8, 2003, Planning and Environmental Commission (PEC) denial of a request for a setback variance, pursuant to Section 12-6D-6, Setbacks, Vail Town Code, to allow for a garage addition (20 min.) 2. George Ruther ITEM/TOPIC: PEC/DRB (10 min.) 3. Brian Hall ITEM/TOPIC: Update on the status of service and programming at Channel 5 (15 min.) BACKGROUND RATIONALE: To provide some background information, in 2001 and 2002, the town paid $63,362 and $57,856 respectively. For 2003 and 2004, the town has budgeted $57,000 in each year. The contribution was originally 40% of the franchise fee AT&T/Comcast pays the town; however, in 2003 as an part of across-the-board 5% reductions in Council contributions, the fee was reduced to 38%. Brian Hall with Channel 5 will be updating the Council on the service & programming. 4. Sybill Navas ITEM/TOPIC: Discussion of an addition by the Commission on Special Events (CSE) of penalty fee for late filing to the Special Events License, as well as ability to deny a permit when it is incomplete or too late to process (15 min.) 5. Charlie Davis ITEM/TOPIC: Proposed adoption of 2003 International Codes (30 min.) ACTION REQUESTED OF COUNCIL: Listen to a staff presentation summarizing the Town's adoption of the 2003 International Building Codes. BACKGROUND RATIONALE: The Town of Vail currently administers the 1997 Uniform Building Code as referenced in Title 10 of the Vail Town Code. This code is not being published any further and is being replaced with the 2003 International Building Code. Discussion on updating the building code from the uniform building code to the International Code. 6. Gregg Barrie ITEM/TOPIC: Gore Creek Whitewater Park Improvements. Todd Oppenheimer (20 min.) ACTION REQUESTED OF COUNCIL: Direction to proceed with design ideas for park improvements for Spring 2004. BACKGROUND RATIONALE: Please refer to the attached Sheet and Illustrations. STAFF RECOMMENDATION: Staff is requesting approval of a new design concept for the whitewater park. If preliminary approval is granted, staff will return on March 2 with actual construction costs, construction schedules, and additional information as requested. 7. Kirk Hansen ITEM/TOPIC: Consideration of a proposal regarding the Pam Brandmeyer Bubble (15 min.) 8. ITEM/TOPIC: Information Update (5 min.) 9. ITEM/TOPIC: Matters from Mayor and Council (5 min.) 10. EXECUTIVE SESSION: (15 min.) Cascade Parking Lot Negotiations C.R.S.24-6-401(4)(e) 11. Adjournment (4:30 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT 2 P.M. TUESDAY, MARCH 2, 2004 IN THE VAIL TOWN COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BEGIN AT 6 P.M. TUESDAY, MARCH 2, 2004, IN VAIL TOWN COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. REVISED TOWN COUNCIL WORK SESSION AGENDA 2:30 P.M. TUESDAY, MARCH 2, 2004 1. ITEM/TOPIC: Executive Session re: Contract Negotiations with Malcolm Murray re: Lionshead Redevelopment C.R.S. 24-6-401(4)(b)(e) (45 min.) 2. George Ruther ITEM/TOPIC: PEC/DRB Update (10 min.) 3. Leslie Pickling ITEM/TOPIC: Art in Public Places (AIPP) board. Introduce artwork for Village streetscape (15 min.) BACKGROUND RATIONALE: The Art in Public Places (AIPP) board aims to integrate art into the streetscape improvement project. In accordance with the Town's public art strategic plan we seek public art projects that reference the unique character of the Town and region and include our natural landscape features and elements. AIPP would like approval for the following: a. In response to a request from residents and business owners for something fun to be incorporated into streetscape improvement project, a carved stone "word circus" will replace the six horizontal bands of 12" x 12" plain Sebastian stone pavers on Wall Street. The circus will include whimsical carved words or rhymes that have a relation to Vail's history, flora or fauna. Where possible, there will be a connection to the carved animals in the water feature. b. Finely carved rocks made from pigmented and textured concrete that match the Arkansas Strip stone specified for the project will be interspersed amongst the rock wall that makes up the Wall Street water feature. The carvings will depict local wildlife. There will be fifteen small carved rocks, 18" x 12" x 6", placed at random intervals throughout the water feature. 4. Judy Camp ITEM/TOPIC: Discussion of Budget Process, Additional Requests for Contributions and Funding (15 min). ITEM/TOPIC: Information Update (5 min.) ITEM/TOPIC: Matters from Mayor and Council (5 min.) Adjournment (4:05 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: REVISED (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT 2 P.M. TUESDAY, MARCH 16, 2004 IN THE VAIL TOWN COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BEGIN AT 6 P.M. TUESDAY, MARCH 16, 2004, IN VAIL TOWN COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. TOWN COUNCIL WORK SESSION AGENDA 1:00 P.M. TUESDAY, MARCH 16, 2004 1. Pam Brandmeyer ITEM/TOPIC: 8 anniversaries to recognize for the first quarter (15 min.) • Buck Allen 25 years • Greg Hall 15 years • Paul Donen 5 Years • Joyce Rihanek 5 Years • Brent Schnell 5 Years • Craig Bettis 5 Years • Melvin Valdez 5 Years • Mary Caster (her 5th year was last year during her leave and we were not a ble to recognize her then). 2. George Ruther ITEM/TOPIC: DRB/PEC Update (10 min.) 3. Lorelei Donaldson ITEM/TOPIC: Interviews for openings (90 min.) Building and Fire Codes Appeals (B&FCA) • Thomas DuBois • Rich Seth Planning and Environmental Commission (PEC) • Anne Fehlner-Gunion • Joe Hanlon • Bill Jewitt • Roland (Rollie) Kjesbo • George Lamb • Steve Lindstrom • David D. Viele Design Review Board (DRB) • Scott Proper • Margaret Garvey Rogers Art in Public Places (AIPP) • Millie Aldrich • Barbie Christopher • Pamela Hopkins • Tim Moffet • William Rey • Dan Telleen 4. Stan Zemler ITEM/TOPIC: Revisit Council Mission, Vision and Goals (45 min.) 5. Stan Zemler ITEM/TOPIC: Discussion of Ice Bubble Options. (15 min.) BACKGROUND RATIONALE: 1 Council received an email from Dennis Stein, Director of the Vail Recreation District (VRD), indicating the VRD board as a whole will not continue to support operations and maintenance of the bubble facility for the '04-'05 season. Arrangements are already underway by TOV personnel to take down the bubble March 29, 2004, and to store it at the Public Works facility. Staff would like direction on next steps for the disposition of the bubble, to include: a. A nonofficial proposal from Western Eagle County Metropolitan Recreation District (WECMRD) has been relayed to the Vail Town Council for purchase and installation of the bubble mid-valley, should staff follow-up? b. Develop a proposal to sell the bubble to the highest bidder. c. Prepare a Request for Proposal (RFP) for an '04-'05 operator. d. Re-discuss with the VRD another season's operation and maintenance for the facility based on a bona fide marketing and programming effort on behalf of the VRD. 6. ITEM/TOPIC: Information Update (5 min.) 7. ITEM/TOPIC: Matters from Mayor and Council (5 min.) 8. ITEM/TOPIC: Executive Session (30 min.) • Legal Advice on Tax Increment Financing C.R.S. 24-6- 402(4)(b) • Negotiations with VRI C.R.S.24-6-401(4)(e) Adjournment (4:35 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT 2 P.M. TUESDAY, APRIL 6, 2004 IN THE VAIL TOWN COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BEGIN AT 6 P.M. TUESDAY, APRIL 6, 2004, IN VAIL TOWN COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. TOWN COUNCIL WORK SESSION AGENDA Lunch Provided @ 11:45 A.M. 12:00 P.M. TUESDAY, APRIL 20, 2004 1. Judy Camp ITEM/TOPIC: Section 2-2-8 of the Town Code requires an annual presentation of the town's investment report, which is also provided as a written report for each quarter. This agenda item is a presentation of the town's investment report as of December 31, 2003. (5 min.) 2. Matt Gennett ITEM/TOPIC: A site visit/tour 1310 Greenhill Court/Lot 17, Glen Lyon (30 min.) 3. Bill Gibson ITEM/TOPIC: A site visit/tour ,Tract K, Glen Lyon Subdivision and Unplatted Parcels. (30 min.) 4. George Ruther ITEM/TOPIC: DRB/PEC Update (10 min.) 5. Greg Hall ITEM/TOPIC: Update regarding streetscape private Stan Zemler partnerships (15 min.) 6. Leslie Pickling ITEM/TOPIC: Review artwork for Vail Village streetscape hand rails and guard rails (15 min.) ACTION REQUESTED OF COUNCIL: Review artwork BACKGROUND RATIONALE: Hand rails and guard rails are required for the Wall Street portion of the Vail Village streetscape project. The Art in Public Places (AIPP) program is proposing to upgrade the standard pipe railings that are currently specified for the project and replace them with hand forged metal railings. High quality railings fabricated by a traditional blacksmith and designed by an artist will compliment Vail's alpine architecture and enhance the appearance of Wall Street. 7. Bill Gibson ITEM/TOPIC: Discussion of Ordinance No. 10, Series of 2004, an ordinance amending Title12, Zoning Regulations, Vail Town Code, to amend the Gross Residential Floor Area (GRFA) regulations in the Hillside Residential (HR), Single-Family Residential (SFR), Two-Family Residential(R),Two-Family Primary/Secondary Residential (PS), Residential Cluster (RC), Low Density Multiple- Family (LDMF), Medium Density Multiple-Family (MDMF), High Density Multiple-Family (HDMF), and Housing (H) zone districts, and setting forth details in regard thereto. (1 hour) ACTION REQUESTED OF COUNCIL: Listen to staff presentation and ask questions about the proposed Ordinance No. 10, Series of 2004. BACKGROUND RATIONALE: On September 8, 2003, the Town of Vail Planning and Environmental Commission voted 6-0 to forward a recommendation of approval for proposed text amendments to the gross residential floor area (GRFA) regulations for Vail's residential zone districts. 8. Judy Camp ITEM/TOPIC: Supplemental Appropriation (15 min.) ACTION REQUESTED OF COUNCIL: Discuss changes to Ordinance No. 7, an ordinance making supplemental appropriations to the Town of Vail 2004 budget, in preparation for approving the ordinance on second reading at the evening session. BACKGROUND RATIONALE: To be provided in separate memo STAFF RECOMMENDATION: To be provided in separate memo. 9. ITEM/TOPIC: Information Update (5 min.) 10. ITEM/TOPIC: Matters from Mayor and Council (5 min.) 11. ITEM/TOPIC: Executive Session C.R.S. Section 24-6-402(4)(b). Conference with attorney regarding. P3 development agreement. (30 min). 12. Adjournment (3:40 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT 2 P.M. TUESDAY, MAY 4, 2004 IN THE VAIL TOWN COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BEGIN AT 6 P.M. TUESDAY, MAY 4, 2004, IN VAIL TOWN COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. TOWN COUNCIL WORK SESSION AGENDA 12:30 P.M. TUESDAY, MAY 4, 2004 1. Leslie Pickling ITEM/TOPIC: Lunch with AIPP (1 Hour) Discuss Public Art and our community identity AIPP public process AIPP Projects: o Art Shack -renovations required, programs, events o Vail Village o Meadow Drive 2. George Ruther ITEM/TOPIC: PEC/DRB Update (10 min.) 3. Stan Zemler ITEM/TOPIC: Formation of Capital Committee (15 min.) In the 2004 Work Plan, Town Council committed to the formation of a Capital Committee, which would focus on the long term capital requirements of the TOV. Town staff suggests this be done in phases, beginning with a joint effort between the Town Council and the VRD. Kent Logan and Diana Donovan are presently the Council appointed representatives to the VRD. A series of meetings are proposed to be conducted between by the TOV and VRD subcommittee, the Town Manager, the VRD Director, and staff members from each organization. This work will focus on: ^ Current agreements between TOV and VRD, ^ Future of the Bubble, Red Sandstone Indoor Facility ^ Operation of Dobson and the golf course, ^ Regional recreation strategic plan that identifies capital needs, and roles of responsibility. The Committee will subsequently report separately to the Town Council and the VRD. This will ultimately culminate in a joint meeting between the Town Council and the VRD Board of Directors. Upon completion of this effort, approximately three months, town staff will develop a process to evaluate other capital needs in the TOV. 4. Marty Suarez ITEM/TOPIC: Conceptual Approval of a request from the Vail Valley Medical Center Foundation (VVMCF), on behalf of the Snowshoe Shuffle, to set their '05 Event for Easter Weekend, March 26, 2005. (10 min.) BACKGROUND/RATIONALE: The VVMCF believes the March 26, 2005 date will increase the number of participants for this important fundraiser. Vail Mountain Operations and Marketing have both approved the March 26, '05 date. There are no other events currently scheduled for that weekend. VRI has informed the VVMCF, the US National Disabled Skiers Association is considering the same date but has not made a decision. VRI believes if they do choose the same date it will not be an issue since this event is scheduled for Golden Peak. VRI also commented that should substantial snowfall occur, parking could be affected. 5. Todd Oppenheimer ITEM/TOPIC: East Meadow Drive Streetscape Update. (20 min.) BACKGROUND RATIONALE: Council discussed the Streetscape Improvements in the area of East Meadow Drive between Vail Road and Willow Bridge Road on April 6, 2004. Additional group and individual public input sessions were held between April 13 and 16, 2004. Attached are the records of those meetings for consideration and discussion by the Council. The possible expansion of snowmelted streetscape areas into East Meadow Drive was an important topic of discussion. snowmelted pavement was supported by the majority of those in attendance. Several property owners have expressed willingness to participate in the cost. Attached is an estimate of snowmelt installation and operating cost. STAFF RECOMMENDATION: Provide any desired comments or direction to staff regarding the final design, construction, and inclusion of snowmelt for the East Meadow Drive Streetscape improvements. 6. ITEM/TOPIC: Information Update (10 min.) 7. ITEM/TOPIC: Matters from the Mayor (10 min.) 8. ITEM/TOPIC: Executive Session. CRS • Children's Garden (30 min.) CRS § 24-6-402(4)(b)(e) -Conference with attorney and negotiations, Re: Lease between the Town and the Children's Garden of Learning for the new Child Care Center at Middle Creek. (30 min.) • P-3 (30 min.) CRS § 24-6-402(4)(b(e) -Conference with attorney and negotiations, Re: Development Agreement between the Town of Vail and Vail Resorts (30 min.) 9. ITEM/TOPIC: Adjournment (3:50 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT 2 P.M. TUESDAY, MAY 18, 2004 IN THE VAIL TOWN COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BEGIN AT 6 P.M. TUESDAY, MAY 18, 2004, IN VAIL TOWN COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. PUBLIC MEETING NOTICE TOWN COUNCIL WORK SESSION AGENDA 2:00 P.M. TUESDAY, JULY 6, 2004 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. George Ruther ITEM/TOPIC: PEC/DRB Update (10 min.) 2. Judy Camp ITEM/TOPIC: Discussion of Percentage Guideline for General Fund Balance (10 min.) ACTION REQUESTED OF COUNCIL: See separate memo BACKGROUND RATIONALE: See separate memo STAFF RECOMMENDATION: See separate memo 3. Bill Gibson ITEM/TOPIC: (a) Second reading of Ordinance No. 10, Series of 2004, an ordinance amending Title 12, Zoning Regulations, Vail Town Code, to amend the Gross Residential Floor Area (GRFA) regulations in the Single-Family Residential (SFR), Two-Family Residential (R), and Two-Family Primary/Secondary Residential (PS) Districts, and setting forth details in regard thereto. (b) First reading of Ordinance No. 14, Series of 2004, an ordinance amending Title 12, Zoning Regulations, Vail Town Code, to amend the Gross Residential Floor Area (GRFA) regulations in the Hillside Residential (HR), Single-Family Residential (SFR), Two-Family Residential (R), Two-Family Primary/Secondary Residential (PS), Residential Cluster (RC), Low Density Multiple-Family (LDMF), Medium Density Multiple- Family (MDMF), High Density Multiple-Family (HDMF), and Housing (H) districts, and setting forth details in regard thereto. (45 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, deny, or table Ordinance No. 10, Series of 2004 on second reading. Approve, approve with modifications, deny, or table Ordinance No. 14, Series of 2004 on first reading. Should the Town Council choose to approve Ordinance No. 10, Series of 2004, on second reading, the Community Development Department recommends the Town Council makes the following findings: 1. That the amendment is consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and is compatible with the development objectives of the Town; and 2. That the amendment furthers the general and specific purposes of the Zoning Regulations; and 3. That the amendment promotes the health, safety, morals, and general welfare of the Town and promotes the coordinated and harmonious development of the Town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. BACKGROUND RATIONALE: The Town Council approved the first reading of Ordinance No. 10, Series of 2004, on June 1, 2004, by a vote of 6-1 (Donovan opposed). The second reading of Ordinance No. 10, Series of 2004, was tabled at the Town Council's June 15, 2004, meeting. 4. ITEM/TOPIC: Matters from the Mayor and Council (10 min.) 5. ITEM/TOPIC: Information Update (10 min.) 6. ITEM/TOPIC: Adjournment 3:30 P.M. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT NOON, TUESDAY, JULY 20, 2004 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. TOWN COUNCIL WORK SESSION AGENDA (REVISED) 11:20 A.M. TUESDAY, JULY 20, 2004 LUNCH WILL BE PROVIDED FOLLOWING JOINT MEETING NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. ITEM/TOPIC: Joint Meeting w/ Eagle River Water and Sanitation District (ERW&SD) /Van to leave TOV Municipal Building promptly at 11:20 A.M. (60 min.) AGENDA ITEMS 07-20-01 Stream Flow and Reservoir Conditions 07-20-02 Town of Vail Irrigation Water Cost 07-20-03 Ford Park & Donovan Park Conversion to Raw Water Irrigation 07-20-04 Grading Within the Flood Plain, Permit Requirements 07-20-05 White Water Park Litigation Cost Reimbursement 07-20-06 Water Line/Road Construction Cost Sharing 07-20-07 Vail Recreation District/Vail Golf Course Irrigation Water Use 07-20-08 Other Business to Come Before the Board and Council 07-20-09 Adjournment 2. George Ruther: ITEM/TOPIC: Site Visit. An appeal of the Town of Vail Design Review Board's denial of a design review application pursuant to Section 12-11, Design Review, Vail Town Code, to allow for a minor alteration (repaint) to an existing residence, located at 2568 Arosa Drive/Lot 4, Block C, Vail Das Schone Filing No. 1, and setting forth details in regard thereto. ACTION REQUESTED OF COUNCIL: Uphold, overturn, or modify the Design Review Board's approval of a design review application pursuant to Section 12-11, Design Review, Vail Town Code. BACKGROUND RATIONALE: On June 16, 2004, the Design Review Board denied a design review application pursuant to Section 12-11, Design Review, Vail Town Code, to allow for a minor alteration (repaint) to an existing residence, located at 2568 Arosa Drive. The appellant, Mary E. Perkins, resident at 2568 Arosa Drive, has appealed the Design Review Board's denial. Please refer to the staff memorandum dated July 20, 2004, for additional information. STAFF RECOMMENDATION: Staff recommends that the Town Council upholds the Design Review Board's denial pursuant to Section 12-11, Design Review, Vail Town Code, to allow for a minor alteration (repaint) to an existing residence, located at 2568 Arosa Drive/Lot 4, Block C, Vail Das Schone Filing No. 1, subject to the findings in Section VI of the staff memorandum dated June 15, 2004. 3. Lorelei Donaldson ITEM/TOPIC: AIPP Appointment. One vacancy to be filled completing the term vacated by Millie Aldrich, term ending 03.031.05 (15 min.) Kay Cherry Tom Gorman 4. Lorelei Donaldson ITEM/TOPIC: DRB Appointment. One Vacancy to be filled to complete the term vacated by Scott Proper, term ending 03.31.06. (15 min.) • Charles Baker • Betsy Bradley • Kay cherry • Peter Dunning • Kathy Langenwalter 5. Russ Forrest ITEM/TOPIC: PEC/DRB Update (10 min.) Please see attached memo. 6. Russ Forrest ITEM/TOPIC: Lions Head Master Plan Revision Core Site (45 min.) 7. George Ruther ITEM/TOPIC: Second reading of Ordinance No. 16, Series of 2004, an ordinance repealing Ordinance No. 21, Series of 2001, and adopting an amended approved development plan for Special Development District No. 6, Vail Village Inn, Phase IV, to allow for the construction of the Vail Plaza Hotel; and setting forth details in regard thereto. (10 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Ordinance No. 16, Series of 2004. BACKGROUND RATIONALE: On June 14 and 28, 2004, the Town of Vail Planning & Environmental Commission held public hearings to consider a request for a major amendment to a special development district (SDD) pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for a major amendment to Special Development District No. 6, Vail Plaza Hotel East, located at 100 East Meadow /Lot M, N, O, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. Upon consideration of the request, the Commission voted 6-0 to forward a recommendation of approval of the request to the Town Council. In forwarding their recommendation, however, the Commission proposed several revisions to the conditions of approval. A copy of the staff memorandum to the Planning & Environmental Commission, dated June 28, 2004, with revised conditions have has been attached for reference. On July 6, 2004, the Vail Town Council reviewed Ordinance No. 16, Series of 2004, on first reading. Upon review of the ordinance the Council directed staff to prepare a change to the ordinance that further obligated the developer to provide additional off site improvements in light of the proposed reduction in the number of hotel room keys provided with the project. Ordinance No. 16 was approved by the Town Council on first reading. STAFF RECOMMENDATION: The Community Development Department is recommending that the Town Council approves Ordinance No. 16, Series of 2004, upon second reading. 8. ITEM/TOPIC: Information Update. (5 min.) 9. ITEM/TOPIC: Matters from the Mayor and Council (10 min.) 10. ITEM/TOPIC: Council to move to table Executive Session to the end of the Evening Meeting (07.20.04). 11. ITEM/TOPIC: Adjournment 3:15 p.m. NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT 2 P.M. TUESDAY, AUGUST 3, 2004 IN THE VAIL TOWN COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BEGIN AT 6 P.M. TUESDAY, AUGUST 3, 2004, IN VAIL TOWN COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION AGENDA 8:30 A.M. TUESDAY, AUGUST 3, 2004 MORNING WORK SESSION AFTERNOON WORK SESSION DONOVAN PAVILION VAIL TOWN COUNCIL CHAMBERS 1600 S. Frontage Road W. 75 S. Frontage Road W. Vail, CO 81657 Vail, CO 81657 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. THE MORNING JOINT SESSION WILL CONVENE AT DONOVAN PAVILION. PLANNING AND ENVIORNMENTAL COMMISSION AND DESIGN REVIEW BOARD MEMBERS ARE INVITED TO ATTEND. Morning Snacks will be provided. 1. George Ruther ITEM/TOPIC: Joint Meeting with Planning and Environmental Jeff Winston Commission and Design Review Board. Overview of Lionshead Core site Redevelopment. (3.5 hrs.) 12:00 Noon, Recess for Lunch, 1.5 Hrs., Resume at 1:30 P.M. 2. George Ruther ITEM/TOPIC: PEC/DRB Update. (10 min.) 3. John Power ITEM/TOPIC: Compensation and Benefits Discussion. (30 min.) 4. Judy Camp ITEM/TOPIC: Revenue Analysis. (30 min.) 5. Russ Forrest ITEM/TOPIC: Conference Center Update and Committee Recommendation on Design Team. (30 min.) 6. Bill Gibson ITEM/TOPIC: Discussion of First Reading, Ordinance No. 17, Series 2004. Proposed Amendments to Special Development District #4, Cascade Village. (10 min.) 7. George Ruther ITEM/TOPIC: Resolution No. 18, Series of 2004, a resolution amending certain sections of the Lionshead Redevelopment Master Plan clarifying and affording all types of development projects, "new or redevelopment", flexibility in the application of the Architectural Design Guidelines, as prescribed in Chapter 8 of the Lionshead Redevelopment Master Plan, and setting forth details in regard thereto. (15 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Resolution No. 18, Series of 2004. BACKGROUND RATIONALE: On July 12, 2004, the Town of Vail Community Development Department requested a work session with the Town of Vail Planning & Environmental Commission to discuss the merits of preparing a text amendment to the Lionshead Redevelopment Master Plan that would affect the implementation policies of the Plan. Upon discussing the possible merits of the amendment, the Commission directed staff to prepare an amendment for the Commission's and Town Council's consideration. On July 26, 2004, the Town of Vail Planning & Environmental held a public hearing to discuss a proposed text amendment to the Lionshead Redevelopment Master Plan. The text amendment proposes to amend the implementation policies of the Lionshead Redevelopment Master Plan regarding the application of the Architectural Design Guidelines prescribed in Chapter 8 of the Master Plan, and further codified in Title 12, Zoning Regulations of the Vail Town Code. The purpose of the amendment is to clarify and afford all types of development projects, new or redevelopment, flexibility in the application of the Architectural Design Guidelines. The purpose of the amendment, however, is NOT to amend or otherwise alter the overall goals, objectives and policies as stated in the Master Plan. Upon consideration of the proposed text amendment, the Commission passed a motion unanimously recommending approval of the amendment to the Vail Town Council with several recommended modifications. STAFF RECOMMENDATION: The Community Development Department recommends that the Vail Town Council approves Resolution No. 18, Series of 2004, as amended. 8. ITEM/TOPIC: Matters from the Mayor and Council. (10 min.) 9. ITEM/TOPIC: Information Update. (10 min.) 10. ITEM/TOPIC: Executive Session, Pursuant to C.R.S. 24-6-402(4) (b)(e). Conference with Attorney and negotiations surrounding Lionshead Redevelopment. (30 min.) 11. ITEM/TOPIC: Adjournment. (4:00 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT 2:00 P.M. TUESDAY, AUGUST 17, 2004 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. VAIL TOWN COUNCIL WORK SESSION AGENDA 11:00 A.M., TUESDAY, AUGUST 17, 2004 VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Transportation will leave Municipal Building Parking Lot promptly at 11:10 A.M. ~. Dwight Henninger ITEM/TOPIC: I-70 Noise /Demonstration Site Visit (1 hr. 30 min.) Chad Salli BACKGROUND: In partnership with the Colorado Motor Carriers Association, the Town of Vail has initiated a comprehensive program to help reduce the impact of noise on I-70 through Vail. One of the actions identified in a Dec. 3, 2003 memorandum of understanding between the two entities is to establish baseline measurements for noise levels associated with various types of vehicles with the intent to develop an enforceable maximum decibel standard. The town's existing noise ordinance allows for trucks to emit noise up to 90 decibels when measured from 25 feet, while the Environmental Protection Agency (EPA) regulations allow for trucks to emit noise up to 83 decibels when measured from 50 feet from the centerline of travel„ .During the noise level demonstration site visit, measurements will be taken representing several vehicle types, including amuffler-compliant tractor trailer, a non-compliant tractor trailer, and several variations of motorcycles and cars. This demonstration will be used to generate discussion on the adequacy of the town's existing noise ordinance and enforcement by the Vail Police Department. In addition, a representative from Jacobs Vehicle Systems (maker of the jake brake) and Greg Fulton of the Colorado Motor Carriers Association will be on hand to participate in the discussion. ACTION REQUESTED: Evaluate if the noise ordinance should be further reviewed or modified. 12:00 P.M., Working Lunch (30 min.) 2. Bill Gibson ITEM/TOPIC: An appeal of the Town of Vail Design Review Board's denial of a design review application, pursuant to Chapter 12-11, Design Review, Vail Town Code, to allow for a change to approved plans (i.e. landscape plan), located at 252 West Meadow Drive/Lot 8, Vail Village Filing 2. (20 min.) ACTION REQUESTED OF COUNCIL: Uphold, overturn, or modify the Design Review Board's denial of a design review application pursuant to Chapter 12-11, Design Review, Vail Town Code. BACKGROUND RATIONALE: On July 7, 2004, the Design Review Board denied a design review application pursuant to Chapter 12-11, Design Review, Vail Town Code, to allow for a change to approved plans (i.e. landscape plan), located at 252 West Meadow Drive. The appellant, Ted Halaby, property owner, has appealed the Design Review Board's denial. Please refer to the staff memorandum dated August 17, 2004, for additional information. STAFF RECOMMENDATION: Staff recommends that the Town Council upholds the Design Review Board's denial of a design review application, pursuant to Chapter 12-11, Design Review, Vail Town Code, to allow for a change to approved plans (i.e. landscape plan), located at 252 West Meadow Drive/Lot 8, Vail Village Filing 2. Should the Town Council choose to uphold the Design Review Board's decision, the Community Development Department recommends the Town Council make the following finding: 1. The Vail Town Council finds that upon review of the evidence and testimony presented at this public hearing, that the standards and conditions imposed by the requirements of Title 12 (Zoning Regulations) have been implemented and enforced correctly by the Design Review Board. In making this finding, the Council has relied upon the interpretation of the Town's adopted design guidelines by the appointed members of the Design Review Board. 3. Frank Johnson ITEM/TOPIC: Vail Valley Chamber and Tourism Bureau (VVCTB) Presentation to Council (15 min.) ACTION REQUESTED OF COUNCIL: Provide feedback to the group regarding their 2004 programs and 2005 proposals. Provide direction to staff for preparation of the 2005 budget proposal. 4. Kaye Ferry ITEM/TOPIC: Vail Chamber and Business Association (VCBA) Presentation to Council (15 min.) ACTION REQUESTED OF COUNCIL: Provide feedback to the group regarding their 2004 programs and 2005 proposals. Provide direction to staff for preparation of the 2005 budget proposal. 5. Sybill Navas ITEM/TOPIC: Commission on Special Events (CSE) funding request presentation for 2005 (15 min.) ACTION REQUESTED OF COUNCIL: Provide feedback to the group regarding their 2004 programs and 2005 proposals. Provide direction to staff for preparation of the 2005 budget proposal. 6. Judy Camp ITEM/TOPIC: First reading of Ordinance, No. 21, Series 2004, an Ordinance making Supplemental Appropriations to the 2004 Budget. (10 min.) 7. Matt Mire ITEM/TOPIC: Second reading of Ordinance No. 17, Series of 2004, an Ordinance amending Special Development District #4, Cascade Village, to allow for the creation of Development Area E, located at Tract K, Glen Lyon Subdivision, and setting forth details in regard thereto. (5 min.) ACTION REQUESTED OF COUNCIL: Table the second reading of Ordinance No. 17, Series of 2004, to October 5, 2004. BACKGROUND RATIONALE: On July, 12, 2004, the Town of Vail Planning and Environmental Commission voted 4-2 to forward a recommendation of approval, with conditions, for the proposed amendments to Special Development District #4, Cascade Village. On August 3, 2004, the Town Council approved the first reading of Ordinance No. 17, Series of 2004, with a condition, by a vote of 7- 0. The condition of approval requires Vail Resorts to resolve the outstanding issues related to the Protective Covenants of Glen Lyon Subdivision. Vail Resorts is working toward resolution of the covenant issues. They are presently conducting noise level testing and scheduling neighborhood meetings with those individuals party to the covenants. 8. George Ruther ITEM/TOPIC: PEC/DRB Update (10 min.) 9. ITEM/TOPIC: Matters from the Mayor and Council (10 min.) 10. ITEM/TOPIC: Information Update (5 min.) 11. ITEM/TOPIC: Executive Session, Pursuant to C.R.S. 24-6-402(4) (b)(e). Conference with Attorney and negotiations surrounding Lionshead Redevelopment. (30 min.) 12. ITEM/TOPIC: Adjournment (2:40 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT 12 NOON. TUESDAY, SEPTEMBER 7, 2004 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. TOWN OF VAIL WORK SESSION AGENDA 1:00 P.M., SEPTEMBER 7, 2004 VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. George Ruther ITEM/TOPIC: 2. John "J P" Power ITEM/TOPIC: (30 min.) 3. ITEM/TOPIC: 4. ITEM/TOPIC: 5. Matt Mire ITEM/TOPIC: PEC/DRB Update (10 min.) Compensation and Benefits Study Follow-Up Information Update (10 min.) Matters from Mayor & Council (10 min.) Executive Session. (1 hr.) r Conference w/ attorney and negotiations Re: Gore Creek Place and Lionshead Development Improvement Agreement. Pursuant to C.R.S. 24-6-402(4)(b)(e) ,> Litigation Update C.R.S. 24-6-402(4)(b). 7. ITEM/TOPIC: Adjournment (3:00 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT 12:00 NOON, TUESDAY, SEPTEMBER 21, 2004 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. TOWN OF VAIL (TOV) WORK SESSION AGENDA 8:30 A.M., SEPTEMBER 21, 2004 VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. A light breakfast will be served 1. Russ Forrest ITEM/TOPIC: Conference Center Alternative Site Plans: Joint Planning and Environmental Commission (PEC) /Design Review Board (DRB) / TOV Redevelopment Discussion. (2 hrs.) Action Requested of Council: The Conference Center Design Team will present 3 Site Plans for Conference Center and Lionshead Parking Structure. These site plans are intended to address parking, the possibility of an additional transit facility on the site, streetscape concepts, circulation for the conference center and parking structure, and how the conference center will be located on the site. Council is requested to receive a presentation by the design team on three design concepts and request any additional information or concepts they believe should be further explored. On October 5th, another joint meeting is planned to further refine the potential site plan(s). 2. George Ruther ITEM/TOPIC: PEC/DRB Update (10 min.) 3. Krista Miller ITEM/TOPIC: Compensation and Benefits Study Follow-Up. Stan Zemler (30 min.) 4. Judy Camp ITEM/TOPIC: Council Review of First Draft of Five Year Capital Projection. (30 min.) 5. Judy Camp ITEM/TOPIC: Council Review of First Draft of Five Year RETT Projection. (30 min.) Working Lunch (10 min. break) 6. Judy Camp ITEM/TOPIC: Donovan Pavilion Management Company 2005 Laurie Asmussen Budget Presentation. (15 min.) Pam Brandmeyer 7. Leslie Pickling ITEM/TOPIC: Art in Public Places Update. (40 min.) ACTION REQUESTED OF COUNCIL: Review, Comment, Advise BACKGROUND RATIONALE: The Art in Public Places Board met with the Town Council in April and asked, "How can we keep you better informed of our activities, projects and plans?" r Newly formed subcommittees ,> Actions agreed upon at last AIPP Board retreat ,> 2005 budget .> Seibert Circle ACTION REQUESTED OF COUNCIL: Discuss with AIPP on how to proceed with design for Seibert Circle. Set budget for redevelopment. BACKGROUND RATIONALE: The Town Council directed the Art in Public Places board to study Seibert Circle. AIPP finds that the current design does not capture the European flavor of the village. The hard surfaces combined with a lack of vegetation make the plaza cold, exposed and uninviting. AIPP recommends that Seibert Circle is redesigned in conjunction with the streetscape improvements on Bridge Street and Hansen Ranch Road. The sculpture currently in Seibert Circle should be re-located to a more complementary, park-like, setting. A new design for Seibert Circle should honor our founder's and their vision for a European Village. By continuing the cobble paving on Bridge Street into the plaza, Seibert Circle will appear more fully integrated into the new village design. AIPP recommends that a European style water feature that pays tribute to the 10th Mountain Division should be included in the design. 8. ITEM/TOPIC: Information Update. (10 min.) r Update on Private Sector streetscape Contributions LOWER BRIDGE STREET Russell's Building- no impacted area Slifer Building -check received Gorsuch Building - no impacted area on Lower Bridge St Covered Bridge Building -owner (Florescue) does not want to participate, Exiting payers/ snowmelt to remain in tact Castoff Gramshammer- owners do not want to participate WALL STREET/ EATON PLAZA Bridge Street Building- agreement signed/ payment plan Wall Street Building/Lazier- Vail Sports Building- check sent One Vail Place- Plaza Lodge Building- agreement signed/ payment plan 9. ITEM/TOPIC: Matters from Mayor & Council. (10 min.) 10. Matt Mire ITEM/TOPIC: Executive Session. (1 hr.) r Conference w/ attorney and negotiations Re: Gore Creek Place and Lionshead Core Site Improvement Agreements. Pursuant to C.R.S. 24-6-402(4)(b)(e) 11. ITEM/TOPIC: Adjournment. (2:35 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT 12:00 NOON, TUESDAY, OCTOBER 5, 2004 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. TOWN OF VAIL WORK SESSION AGENDA 8:00 A.M., OCTOBER 5, 2004 VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Transportation will leave Municipal Building Parking Lot promptly at 8:00 A.M. 1. ITEM/TOPIC: Site Visits. (1 hr.) • Marks DRB Appeal. • Vail Mountain Lodge DRB Appeal. • Lionshead Core Hotel Site. A light breakfast will be served 2. ITEM/TOPIC: Joint Planning and Environmental Commission (PEC) /Design Review Board (DRB) /Conference Center Oversight Committee. Site Planning Update. (1 1/2 hrs.) 3. ITEM/TOPIC: Joint TOV /DRB Meeting. Re: Roles & Responsibilities. (30 min.) 4. George Ruther ITEM/TOPIC: PEC/DRB Update. (30 min.) 5. Russ Forrest ITEM/TOPIC: Request to discuss options for addressing employee housing options on 1325 Westhaven Drive (the "Ruins") which is included in Special Development District #4. (45 min.) ACTION REQUESTED OF COUNCIL: The applicant is requesting clarification of the Town's employee generation policy and for specific input on the appropriate number of employee housing unit beds that should now be required for a development project on the "Ruins" site and whether a pay in lieu option is acceptable to address a housing requirement. BACKGROUND RATIONALE: The applicant is requesting clarification of the Town's employee generation policy and for specific input on the appropriate number of employee housing unit beds that should now be required for a development project on the "Ruins" site. This property is part of SDD # 4 which includes the entire Glen Lyon Subdivision. As part of the approval for the Glen Lyon subdivision in 1979, an employee housing requirement was placed on the subdivision which originally included 32 Employee Housing units (for the entire SDD) at a total of 27,200 sq. ft. Staff has summarized the various iterations over time of amendments to SDD #4 and how that has changed the employee housing requirement on 1325 Westhaven. In 1982, construction commenced and then stopped resulting in the present condition of the "ruins site." The Planning and Environmental Commission (PEC) discussed both of the issues identified in Section VI of this memorandum on September 13, 2004. Their recommendation is provided in the staff memorandum. Working Lunch (10 min.) 6. Stan Zemler ITEM/TOPIC: Council Contributions. Staff will have Pam Brandmeyer prepared a master matrix in time for Tuesday afternoon's Judy Camp discussion on Council Contributions for'05. Please drop off your working papers first thing Tuesday morning, unless you have already done so, so Penny has time to compile them. (1 hr.) 7. Judy Camp ITEM/TOPIC: Discussion: r Capital Project Fund Five Year Projection. (15 min.) r Real Estate Transfer Tax (RETT) Fund Five Year Projection. (15 min.) 8. Pam Brandmeyer ITEM/TOPIC: Employee Anniversaries. (30 min.) Matthew Lindvall: 25 years Donald Gallegos: 25 years Mike Rose: 25 years Charlie Davis: 25 years Alan Bosworth: 20 years Tito Montoya: 20 years Leo Vasquez: 20 years Charlene Erickson: 15 years Ron Braden: 10 years David Rhoades: 10 years Eli Cisneros: 10 years Mike Knox: 10 years Susan Douglas: 10 years Mary Anne Odell 5 years Jennifer Butler: 5 years Fred Pena: 5 years George Mascarenas: 5 years Kevin Bridges: 5 years 9. Judy Camp ITEM/TOPIC: Discussion: r Review of First Draft of General Fund Budget. (30 min) 10. ITEM/TOPIC: Information Update (10 min.) 11. ITEM/TOPIC: Matters from Mayor & Council (10 min.) 12. Matt Mire ITEM/TOPIC: Executive Session. (1 hr.) r Litigation Update C.R.S. 24-6-402(4)(b). r Conference w/ attorney and negotiations Re: Gore Creek Place and Lionshead Development Improvement Agreement. Pursuant to C.R.S. 24-6-402(4)(b)(e) 13. ITEM/TOPIC: Adjournment (4:15 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT 12 A.M. TUESDAY, OCTOBER 19, 2004 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. TOWN COUNCIL WORK SESSION AGENDA 1:00 P.M., TUESDAY, OCTOBER 19, 2004 VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Matt Gennett ITEM/TOPIC: Site Visit. Keck Property. (25 min.) 2. Warren Campbell ITEM/TOPIC: Site Visit. Manor Vail. (20 min.) 3. George Ruther ITEM/TOPIC: PEC/DRB Update. (10 min.) 4. Judy Camp ITEM/TOPIC: Council Review of Second Draft Proposal of 2005 Budget. (15 min.) Please see attachment. 5. Judy Camp ITEM/TOPIC: Presentation of Conference Center Budget. (15 Russ Forrest min.) Please see attachment. 6. Kim Seter ITEM/TOPIC: Cascade Village Metropolitan District information Matt Mire update regarding a minor amendment to District's service plan and two November ballot issues. (10 min.) ACTION REQUESTED OF COUNCIL: N/A BACKGROUND RATIONALE: The Cascade Village Metropolitan District has asked for a few minutes of the Council's time to update the Town with regard to an amendment to the current service plan to allow the District to continue to move forward with infrastructure improvements. The attorney for the District will also provide information regarding the two referendum ballot issues currently set for consideration in this November's election. STAFF RECOMMENDATION: N/A 7. ITEM/TOPIC: Information Update. (10 min.) 1 8. ITEM/TOPIC: Matters from Mayor & Council. (10 min.) 9. Matt Mire ITEM/TOPIC: Executive Session. (1 hr.) r Conference w/ attorney and negotiations Re: Gore Creek Place and Lionshead Development Improvement Agreement. Pursuant to C.R.S. 24-6-402(4)(b)(e) 10. ITEM/TOPIC: Adjournment. (3:55 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT 4 P.M. TUESDAY, OCTOBER 26, 2004 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. 2 TOWN COUNCIL WORK SESSION AGENDA 4:00 P.M., TUESDAY, OCTOBER 26, 2004 VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Russ Forrest ITEM/TOPIC: Discussion of Commercial Zoning and Retail Conversions. (30 min.) 2. ITEM/TOPIC: Community Development Work Plan Assessment. (1 hr.) 3. ITEM/TOPIC: Discussion of conversion of the Teen Center to an early childhood interactive discovery center and request for RETT Funding. (30 min.) 4. ITEM/TOPIC: Adjournment. (6:00 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT 2 P.M. TUESDAY, NOVEMBER 2, 2004 IN THE VAIL TOWN COUNCIL CHAMBERS. TOWN COUNCIL WORK SESSION AGENDA 1:00 P.M., TUESDAY, NOVEMEMBER 2, 2004 VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. George Ruther ITEM/TOPIC: PEC/DRB Update. (30 min.) 2. Judy Camp ITEM/TOPIC: Final Overview 2005 Budget Ordinance No. #25, Series of 2004. (25 min.) • Capital Projects, RETT and General Fund Five Year Projections. (Please see attachment) • Conference Center. (Please see attachment) • Commission on Special Events (CSE) request to transfer Vail America Days (July 4th) and Holidays in Vail (Jerry Ford Christmas tree lighting) to the "cultural designated events," effectively placing these events in the Council Contributions account. (Please see attachment) 3. Russ Forrest ITEM/TOPIC: Community Development Work Plan Assessment. (45 min.) 4. Russ Forrest ITEM/TOPIC: Discussion of Ordinance No. 26, Series of 2004, an ordinance amending Section 12-7H-3, Permitted and Conditional Uses, First Floor or Street Level, adding "temporary business offices" as a conditional use in the Lionshead Mixed Use 1 zone district, and setting forth details in regard thereto. (15 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with conditions, or deny Ordinance No. 26, Series of 2004, on first reading. BACKGROUND RATIONALE: On October 11, 2004, the Planning & Environmental Commission held a public hearing to review a request to add "temporary business offices" as a conditional use in the Lionshead Mixed Use 1 zone district. Upon review of the request, the Planning & Environmental Commission voted (4-1 Jewitt opposed) to forward a recommendation of approval, with modifications, of the text amendment to the Vail Town Council. STAFF RECOMMENDATION: The Community Development Department recommends that the Town Council approves Ordinance No. 26, Series of 2004, on first reading. 5. ITEM/TOPIC: Information Update. (10 min.) 6. ITEM/TOPIC: Matters from Mayor & Council. (10 min.) 7. ITEM/TOPIC: Adjournment. (3:15 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT 12:00 NOON TUESDAY, NOVEMBER 16, 2004 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. 2 TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 1:30 P.M., TUESDAY, NOVEMBER 16, 2004 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Transportation will leave Municipal Building Parking Lot promptly at 1:30 P.M. 1. Bill Gibson ITEM/TOPIC: Site Visit. Vista Bahn Building. (20 min.) 2. George Ruther ITEM/TOPIC: PEC/DRB Update. (20 min.) 3. Greg Hall ITEM/TOPIC: Overview of 2005-2006 Streetscape Projects. (30 Todd Oppenheimer min.) BACKGROUND: Design concepts for the renovation of the Children's Fountain, West Gore Creek Drive, and the Gore Creek Promenade will be presented to Council for review. In order to move to final design, Council direction is requested on these design concepts. The design concepts have been generated by Wenk Associates and town staff with input from the Council Streetscape Design Committee and AIPP. 4. Russ Forrest ITEM/TOPIC: Review how zoning affects retail uses in Vail's commercial zone districts. (30 min.) ACTION REQUESTED OF COUNCIL: Review how zoning affects retail uses and helps maintain retail uses in Vail's commercial zone districts. BACKGROUND: On August 3, 2004, the Vail Town Council requested staff identify the commercial areas in Town where existing retail/restaurant use located on the first floor or street level of a building could be converted to uses other than retail/restaurants. Council also requested staff develop options for further regulating retail/restaurant uses on the first floor. The purpose of this work session is to identify areas where uses other than retail/restaurant uses on the first floor could become an issue. Staff has highlighted several options for further regulating retail/restaurant uses on the first floor if the Town Council determines this is a priority issue to address. 5. Joe Blair ITEM/TOPIC: Presentation of 2004 Summer Event Intercept Surveys. (30 min.) 6. Sybill Navas ITEM/TOPIC: Discussion of Ordinance No. #30, Series 2004, Pam Brandmeyer the Town of Vail amending Title 3, Chapter 6, of the Vail Town Matt Mire Code regarding the Commission on Special Events and setting forth details in regard thereto. (20 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with amendments, or deny Ordinance No. #30, Series of 2004. BACKGROUND RATIONALE: The Commission on Special Events currently requires three of the five member board represent specific areas of the business community; restaurant, lodging and retail and two at-large voting members. In addition, the current ordinance contains a self imposed conflict of interest provision which is not imposed on other town boards and is unique to the CSE. This scenario continues to create conflicts of interest. In the past several months, various voting members have had to resign due to conflicts of interest. By expanding the board from 5 to 7 members, deleting the self imposed conflict of interest provision and having all members at-large will enable the board to attract members of the community with expertise in special events and will also allow this board to function like other Town of Vail boards. (i.e. When a voting member has a conflict they would recuse themselves from voting on that item). This will enable the CSE to more effectively carry out its functions and responsibilities. RECOMMENDATION: Approve or approve with amendments, Ordinance No. #30, Series 2004. 7. Gina Bentz ITEM/TOPIC: Discussion of First Reading of Ordinance No. #27, Series 2004, Ordinance making Supplemental Appropriations to the 2004 Budget. (15 min.) ACTION REQUESTED OF COUNCIL: Ask any questions or give any comments regarding the 3~d supplemental of 2004, Ordinance No. # 27, Series 2004. BACKGROUND RATIONALE: To be provided in separate memo. STAFF RECOMMENDATION: Staff is recommending the Town Council approves Ordinance No. #27, Series 2004, upon first reading. 2 8. Gina Bentz ITEM/TOPIC: Second reading of Ordinance No. #25, Series 2004, an ordinance to adopt the 2005 Budget. (15 min.) ACTION REQUESTED OF COUNCIL: Approve or approve with amendments, Ordinance No. #25, Series 2004, on second reading. BACKGROUND RATIONALE: To be provided in separate memo. STAFF RECOMMENDATION: Approve Ordinance No. #25, Series 2004, on second reading. r Vail America Days, Holidays in Vail. BACKGROUND RATIONALE: The Commission on Special Events (CSE) has requested either transferring both Vail America Days/July 4th (proposed funding: $50,000) and Holidays in Vail/Christmas/holiday (proposed funding: $25,000) to Council Contributions under the category of "culturally designated events," with Council absorbing the additional cost; or, providing sufficient additional funding to the CSE to produce both holiday events since it is Council's desire to fund both events at their current levels. STAFF RECOMMENDATION: The Town Manager recommends Council not move Vail America Days and Holidays in Vail/Christmas into the "culturally designated events" category. Instead he recommends increasing CSE's budget by $25,000 in 2005 only to help pay for these events and instructing CSE to fund both events. The Town Manager has reduced other items so there is no incremental cost compared with the budget as presented for first reading. 9. ITEM/TOPIC: Information Update. (10 min.) .- Joint meeting w/ Breckenridge. 10. ITEM/TOPIC: Matters from Mayor & Council. (10 min.) 11. ITEM/TOPIC: Adjournment. (4:50 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT 12:00 NOON, TUESDAY, DECEMBER 7, 2004 IN THE VAIL TOWN COUNCIL CHAMBERS. 3 Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 1:15 P.M., TUESDAY, DECEMBER 7, 2004 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. George Ruther ITEM/TOPIC: PEC/DRB Update. (10 min.) 2. Russ Forrest ITEM/TOPIC: Architectural Direction on the Vail Conference Center. (45 min.) ACTION REQUESTED OF COUNCIL: The Town Council is requested to provide direction on the architectural direction for the conference center. Three alternative approaches have been developed and discussed with the community over the last 4 weeks. Other items the Committee would like to review with the Town Council include: ,> Review progress to date on the site planning and circulation for the facility, and ,> Receive an update on the Master Plan for the facility RECOMMENDATION: The Conference Center Advisory Committee reviewed the public input associated with the three design alternatives on November 18th. After reviewing the public input and the associated costs with each design option the Committee would like to forward a recommendation for the "Architectural Vision Inspired by Nature." 3. John Gulick ITEM/TOPIC: QRV Update. (30 min.) (Please see attachment) 4. Nino Licciardi ITEM/TOPIC: Vail Recreation District. (15 min.) Peter Cook ,> Request for co-pay for Outdoor Ice Sheet. VRD requests TOV financial assistance (50%) in providing a free outdoor ice rink at the Vail Golf Club driving range. Estimated costs of $5,000 plus potential turf replacement are being requested. ,> Request for $60,000 in RETT funds for capital improvements to Ford Park clay courts. VRD requests RETT funds for capital repairs on the Ford Park Clay Tennis Courts as per TOV/VRD lease of 12.21.93: "Maintenance and Repairs." Courts require substructure (irrigation) and fencing repairs for an estimated total cost of $60,000 for the two north banks of courts. 5. Lorelei Donaldson ITEM/TOPIC: Discuss current Ford Park Paid Parking dates for the 2005 Summer Calendar. (5 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with amendments the summer calendar for Ford Park paid parking dates for 2005. BACKGROUND RATIONALE: The 2005 Managed Parking Calendar Schedule for Ford Park is attached. This calendar has been compiled by the Ford Park User Committee from our meeting on November 29, 2004. We are requesting your review and approval of the calendar for paid parking dates at Ford Park for the Summer, 2005 schedule. There are currently 40 days of paid parking requested as well as one managed parking date. This calendar is subject to change as more events are added to the various schedules of the user groups at Ford Park. RECOMMENDATION: Approve or approve with amendments, the summer calendar for Ford Park paid parking dates for 2005. 6. Warren Campbell ITEM/TOPIC: Discuss Second Reading of Ordinance No. #24, Series of 2004, an Ordinance establishing Special Development District (SDD) No. #38, Manor Vail Lodge, and setting forth details in regard thereto. (45 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Ordinance No. #24, Series of 2004. BACKGROUND RATIONALE: On October 19, 2004, the Town Council approved the first reading of Ordinance No. #24, Series of 2004, by a vote of 7-0. In conjunction with the approval the Council requested that the applicant and staff provide a copy of the proposed Manor Vail Lodge Development Agreement. In addition, Council requested that the applicant develop a program which would encourage the new units to be included within the rental base of Manor Vail Lodge. It was requested by Council that staff explore in greater detail how the proposed $100,000 for streetscape improvements would be best utilized. STAFF RECOMMENDATION: The Community Development Department recommends that the Vail Town Council approves Ordinance No. #24, Series of 2004, on second reading. 7. ITEM/TOPIC: Information Update. (10 min.) 8. ITEM/TOPIC: Matters from Mayor & Council. (10 min.) 9. ITEM/TOPIC: Adjournment. (4:05 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT 12 NOON, TUESDAY, DECEMBER 21, 2004 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. TOWN COUNCIL WORK SESSION AGENDA VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 1:00 P.M., TUESDAY, DECEMBER 21, 2004 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. George Ruther ITEM/TOPIC: PEC/DRB Update. (30 min.) 2. Lorelei Donaldson ITEM/TOPIC: Vail Local Marketing District Advisory Committee (VLMDAC) Interviews. (30 min.) ACTION REQUESTED OF COUNCIL: Appoint five applicants to the VLMDAC for a term of two years each (through December, 2006). Please note that the fifth vacancy is a committee seat held by a member of Vail Resorts, Inc. (VRI). Currently, this appointment is held by Ian Arthur, representing VRI. Bill Jensen of VRI, was contacted and he confirmed that Ian Arthur will continue to represent VRI on the VLMDAC. BACKGROUND RATIONALE: There are currently four vacancies (plus the VRI vacancy) on the VLMDAC. The Town received seven (7) applications for the vacancies. Four applicants are incumbent members of the VLMDAC (noted by asterisks below). The Council needs to interview each applicant at the work session and then appoint five applicants to the Vail Local Marketing District Advisory Council at the evening meeting. The applicants are as follows: r Todd Gerhke r J. Scott Gubrud ,> Robert Llewellyn r Rick Scalpello ,> Beth Slifer* ,> Pamela Stenmark* r Christine Werner* ,> Ian Arthur, VRI representative (no letter attached) I have also enclosed an attendance summary for the VLMDAC for your review. *'s Denotes Board Members who would like to be re-appointed. RECOMMENDATION: Appoint a total of five members to the VMLDAC including Ian Arthur, representing VRI for two year terms each. 3. Carl Walker ITEM/TOPIC: Vail Memorial Park. Request to repay working capital loan or accept as contribution and sponsorship of the Memorial Park. (15 min.) BACKGROUND RATIONALE: In 2003, Council granted a $50,000 loan to cover start up costs including design and construction of the Vail Memorial Park. The board of directors for the park is now in a position to start re- payment of that loan; however, they have submitted an alternative proposal for Council's consideration. If the Council would be so inclined, the board would gratefully accept the contribution of that original amount, entitling the town to become a "benefactor" of the Memorial Park. STAFF RECOMMENDATION: In that the town has already contributed the land at no cost to the Vail Memorial Park, the staff requests the loan of $50,000 be repaid to the town and the Vail Memorial Park Board of Directors includes the Town of Vail as a benefactor. 4. Brett Lloyd ITEM/TOPIC: Seibert Circle Redesign process. (30 min.) Streetscape Committee Public Works Admin. ACTION REQUESTED OF COUNCIL: Direct the design team to proceed with a design for Seibert Circle. Review design themes and advise and approve a direction. Review and approve a plan for community input. Review and approve a schedule. Set budget for the project. BACKGROUND RATIONALE: The Art in Public Places board has recommended Seibert Circle is redesigned in conjunction with the streetscape improvements on Bridge Street and Hanson Ranch Road. By continuing the cobble paving on Bridge Street into the plaza, Seibert Circle will appear more fully integrated into the new village design. A new design for Seibert Circle should include a central feature that will have appeal throughout each season of the year and could include light, water, ice, fire, seating and green space. Seibert Circle would continue to function as a gathering place. A preliminary budget for the project has been developed and Vail Resorts has tentatively pledged $500,000 to assist with the cost of a new public art feature. RECOMMENDATION: AIPP has made the further recommendation the existing sculpture is relocated to a park-like setting. 5. Russ Forrest ITEM/TOPIC: Update on Conference Center Parking and discussion with Vail Resorts on transit center options in Lionshead. (30 min.) ACTION REQUESTED OF COUNCIL: Before finalizing the Master Plan for the Conference Center, two critical issues need to be reviewed with the Town Council. First the Conference Center master plan evaluated the various options for locating a transit center in Lionshead based on the Lionshead Master Redevelopment Plan. The second issue involves how much parking should be located underneath the conference center. After a meeting with Vail Resorts executives on December 7, 2004, staff wanted to discuss several ideas that were generated related to public parking and transit in Lionshead. RECOMMENDATION: Not applicable 6. ITEM/TOPIC: Information Update. (10 min.) 7. ITEM/TOPIC: Matters from Mayor & Council. (10 min.) 8. ITEM/TOPIC: Adjournment. (3:35 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL WORK SESSION MEETING WILL BEGIN AT 2 P.M. TUESDAY, JANUARY 4, 2005, IN VAIL TOWN COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information