HomeMy WebLinkAbout2004-03-02 Support Documentation Town Council Work SessionTowN CouNCI~.
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2:30 P.i~l. TOES®e4V, flA,4RCH 2, 2004
1. ITEI~i/TOPIC: Executive Session re:
Contract Negotiations with Malcolm Murray re: Lionshead
Redevelopment C.R.S. 24-6-401(4)(b)(e) (45 min.)
3. George Ruther ITEftfi/TOPIC: PEC/DRB Update (10 min.)
4. Leslie Pickling ITEM/TOPIC: Art in Public Places (AIPP) board. Introduce artwork
for Village streetscape (15 min.)
BAC~GROtJIV® RATIOIVA4.E: The Art in Public Places (AIPP)
board aims to integrate art into the streetscape improvement
project. In accordance with the Town's public art strategic plan we
seek public art projects that reference the unique character of the
Town and region and include our natural landscape features and
elements. AIPP would like approval for the following:
a. In response to a request from residents and business owners for
something fun to be incorporated into streetscape improvement
project, a carved stone "word circus" will replace the six horizontal
bands of 12" x 12" plain Sebastian stone pavers on Wall Street.
The circus will include whimsical carved words or rhymes that have
a relation to Vail's history, flora or fauna. Where possible, there
will be a connection to the carved animals in the water feature.
b. Finely carved rocks made from pigmented and textured concrete
that match the Arkansas Strip stone specified for the project will be
interspersed amongst the rock wall that makes up the Wall Street
water feature. The carvings will depict local wildlife. There will be
fifteen small carved rocks, 18" x 12" x 6", placed at random
intervals throughout the water feature.
5. Judy Camp ITEM/TOPIC: Discussion of Budget Process, Additional Requests
for Contributions and Funding (15 min).
ITEI~/TOPIC: Information Update (5 min.)
ITEftfil/TOI'IC: Matters from Mayor and Council (5 min.)
Adjournment (4:05 P.Ilfil.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BEGIN AT 2 P.M. TUESDAY, MARCH 16, 2004 IN THE VAIL TOWN COUNCIL
CHAMBERS.
THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING
WILL BEGIN AT 6 P.M. TUESDAY, MARCH 16, 2004, IN VAIL TOWN COUNCIL
CHAMBERS
Sign lainguage interpretation available upon request with 24-hour notification. Please call
479-2106 voice or 479-2356 TDD for information.
DESIGN REVIEVl/ BOARD AGENDA
February 18, 2004
3:00 P.M.
PUBLIC MEETING
PUBLIC ~IELCOME
PROJECT ORIENTATION /LUNCH -Community Development Department
MEMBERS PRESENT
Scott Proper
Hans Woldrich
Bill Pierce
Margaret Rogers
SITE VISITS
12:00 pm
2:00 pm
1. Manor Vail - 595 E. Vail Village Drive
2. Hughes - 303 Gore Creek Drive
3. Shirley -303 Gore Creek Drive
4. Aallta Sports- 298 Hanson Ranch Road
5. Dantas-1936 West Gore Creek Drive
6. Purchase - 1310 Greenhill Court
7. Reske - 2319 Chamonix Road
8. Yare- 2434 Chamonix Lane
9. Wilson- 2609 Davos Trail
Driver: George
PUBLIC HEARING -TOWN COUNCIL CHAMBERS 3:00 pm
Peters Chalet DRB03-0430 Warren
Final review of changes to approved plans
2955 Bellflower Drive/Lot 6, Block 6, Vail Intermountain
Applicant: Alan and Francine Peters
MOTION: Rogers SECOND: yVoldrich VOTE: 4-0
TABLED TO MARCH 3, 2004
2. Vail Racquet Club Addition DR604-0006 Matt
Final review of addition to multi-family residences
4610 E. Meadow Drive/Vail Racquet Club Condominiums
Applicant: Vail Racquet Club
MOTION: Rogers SECOND: Woldrich VOTE: 3-0 (Proper Recused)
CONDITIONS: Approved with conditions that changes requested for entry
structure be staff approved.
3. Purchase Residence DR604-0016 Matt
Conceptual review of a new single family residence
1310 Greenhill Court/Lot 17, Glen Lyon Subdivision
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1 - TOWN OF VAIL ~
MEMBERS ABSENT
David Viele
Applicant: John & Laura Purchase
CONCEPTUAL NO VOTE
4. Manor Vail Lodge DR603-0155 Warren
Conceptual review of proposed exterior modifications
595 East Vail Valley Drive/Lot A, Vail Village 7th Filing
Applicant: Manor Vail Lodge Association
MOTION: Rogers SECOND: Proper VOTE: 4-0
TABLED TO MARCH 3, 2004
5. Reske Residence DRB04-0034 Matt
Conceptual review of a new single family residence
2319 Chamonix Road/Lot 1, Block A, Vail das Schone Filing 1
Applicant: Brian Reske
CONCEPTUAL NO VOTE
6. Hughes Residence DRB03-0458 Bill
Conceptual review of proposed residential addition
303 Gore Creek Drive/Lot7, Block 5, Vail Village Filing 1
Applicant: Ron Hughes, represented by Shepherd Resources, Inc.
CONCEPTUAL NO VOTE
7. Shirley Residence DRB04-0036 Bill
Conceptual review of proposed residential addition
303 Gore Creek Drive/Lot 8, Block 5, Vail Village 1St Filing
Applicant: Erickson Shirley, represented by K.H. Webb Architects P.C.
CONCEPTUAL NO VOTE
8. Yare Residence DRB04-0043 Bill
Conceptual review of a proposed residential addition
2434 Chamonix Lane/Lot11, Block B, Vail das Shone 1St filing
Applicant: Mark Yare, represented by VAg, Inc.
CONCEPTUAL NO VOTE
9. Dantas Residence= DRB04-0044 George
Conceptual review of a new single family residence
1936 West Fore Creek Drive/Lot46, Block, Strauss Subdivison
Applicant:
CONCEPTUAL NO VOTE
10. Wilson Residence- DRB04-0022 George
Conceptual review of a new single family residence
2609 Davos Trail/Lot 22, Block B, Vail Ridge
Applicant:
CONCEPTUAL NO VOTE
11. Aalta Sports- DRB04-0023 Warren
Final review of a new sign
298 Hanson Ranch Road/Lot C, Block 2, Vail Village Filing 1
Applicant: Darwin McCutcheon of Aalta Sports
TABLED TO MARCH 3, 2004
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Staff Approvals
Maynor Resdince-DRB04-0046 Joe
Final review of Minor Exterior Alteration
4295 Nugget Lane
Applicant: Onia Bolduc
Planner: Joe Suther
The applications and information about the proposals are available for public inspection during
regular office hours in the project planner's office, located at the Town of Vail Community
Development Department, 75 South Frontage Road. Please call 479-2138 for information.
Sign language interpretation available upon request with 24 hour notification. Please call 479-
2356, Telephone for the Hearing Impaired, for information.
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PLANNING AND EIVVIRONIViENTAL COiNiil~ISSION
PUBLIC MEETING
Monday, February 23, 2004
PROJECT ORIENTATION -Community Development Dept. PUBLIC WELCOME 12:00 pm
MEMBERS PRESENT
John Schofield
Erickson Shirley
George Lamb
Rollie Kjesbo
Doug Cahill
Gary Hartman
Chas Bernhardt
MEMBERS ABSENT
Site Visits
1. The Ruins - 1000 W. Frontage Road
2. VRDNaiI Gymnastics Facility - 551 N. Frontage Road West
Driver: George
NOTE: If the PEC hearing extends until 6:00 p.m., the board may break for dinner from 6:00 - 6:30
Public Hearing -Town Council Chambers
2:00 pm
A request for a final review of a proposed amendment to the Town of Vail Official Zoning Map to
change the zoning of the West Vail Lodge Properties from Commercial Core 3 (CC3) to High Density
Multiple Family (HDMF), located at 2278, 2288, 2298 Chamonix Lane and 2211 North Frontage Road/
Lots 1, 2, 3, and Tract C Vail Das Schone Filing 1 and Inn at West Vail Lot 1, Block A, Vail Das
Schone Filing 3, in accordance with Section 12-3-7, Vail Town Code, and setting forth details in regard
thereto.
Applicant: Vanquish Vail, LLC, represented by Allison Ochs
Planner: Matt Gennett
iVIOTION: Cahill SECOND: Kjesbo VOTE: 7-0
TABLED TO iViARCH 8, 2004
Matt Gennett stated that in order for this proposal to proceed forward in any form other than that
which is proposed, the applicant shall be required to submit a new application to the Community
Development Department. The Commission requested that a very direct letter be forwarded to
the applicant stating such requirement.
2. A request for a work session to discuss an application for a major amendment to Special
Development District #4, Cascade Village, pursuant to Section 12-9A-10, Vail Town Code to
allow for the adoption of a Development Plan for the development of a new multiple-family
structure, Located at 1000 W. Frontage Rd./Cascade Village, Development Area A, and setting
forth details in regard thereto.
Applicant: Ramsey Flower and Greg Walton
Planner: George Ruther
MOTION: Cahill SECOND: Kjesbo VOTE: ?-0
TABLED TO MARCH 8, 2004
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TOWN OF VAIL ~
3. A request for a final review of a conditional use permit, pursuant to section 12-9C-3, Vail Town Code,
to allow for a public indoor community facility, located at 551 N. Frontage Road West/Vail Potato
Patch, Red Sandstone Elementary School, and setting forth details in regard thereto.
Applicant: VRD -Vail Gymnastics Facility, represented by Fritzlen Pierce Architects
Planner: Matt Gennett
MOTION: Cahill SECOND: Hartman VOTE: 7-0
APPROVED l~ITH THREE AMENDED CONDITIONS OF APPROVAL:
1. This conditional use permit approval is contingent upon the applicant receiving Town of Vail
design review approval for this proposal.
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2. No parking of vehicles associated with the use of the gymnastic facility shall be allowed
on the North Frontage Road. Failure to comply with this condition shall be grounds for
revocation of the conditional use permit for the gymnastic facility
3. The hours of operation for the use of the gymnastic facility shall not interfere with school
programs, parking, and activities. The terms for the use of the gymnastic facility shall be
documented in an adopted Intergovernmental Agreement (IGA) by and between the
Eagle County School District, Vail Recreation District, and Town of Vail. Said Agreement
shall be in place prior to the issuance of a Certificate of Occupancy for the facility.
Matt Gennett made a presentation per the staff memorandum outlining the request. Staff
recommended approval of the request with three conditions as outlined in the staff memorandum.
The Commission expressed concern with three issues 1) hours of operation and conflicts with the
school hours, 2) traffic circulation and parking, and 3) location of bus stop. Greg Moffat, speaking
for the applicant, responded to the Commissions concerns. The Commission continued to
investigate answers to their expressed concerns. Following discussion on the request, the
Commission agreed that amendments to the proposed conditions were required. Upon discussion
off the conditions, a motion for approval with amendments to the conditions was made.
4. A request for a recommendation to the Vail Town Council to approve, approve with modification,
or deny the Lionshead Public Facilities Development Plan. The specific description and area
for the Lionshead Public Facilities Development Plan are in the Community Development
Department. The general description includes that area north of Gore Creek, west of Middle
Creek, east of Red Sandstone Creek and south of Interstate 70 in the Town of Vail.
Russell Forrest made a presentation to the Commission describing the need for the Plan per the
staff memorandum. Staff recommended that the Commission forwards a recommendation of
approval of the Plan to the Vail Town Council. Under public comment, Jim Lamont questioned
uses of the TIF dollars and inconsistencies between zoning and covenants. Mr. Lamont
expressed his support for the use of an urban renewal district to remove such inconsistencies
when used to ensure compliance with community goals. The Commission questioned how the
determination was to be made on which covenants are "offending" and in need of removal.
Several Commission members expressed reservations with regard to how the condemnation
proceedings will affect the development future of Lionshead with the main concern being the
ability to condemn more "recently" established covenants. The Commission indicated that
criteria for removal or considerations for evaluation be established to address which covenants
should be eligible for consideration for removal. It was determined that if the removal of the
covenants furthered the goals of the town as documented in the adopted master plans, then
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removal should be allowed. The process of removal must include a public process for
consideration.
The Commission recommended that the use of condemnation powers of the Authority shall be
limited to the removal of defunct, conflicting and obsolete covenants that inhibit the ability to
implement the goals and objectives of the Town's master plan and adopted planning
documents.
Applicant: Vail Reinvestment Authority
Planner: Russell Forrest
MOTION: Kjesbo SECOND: Lamb !TOTE: 6-0-'I (Shirley)
5. A request for a recommendation to the Vail Town Council to approve, approve with modification,
or deny the P3&J Reinvestment Plan located at Lots P3 & J, Block 5A, Vail Village 5th Filing.
Russell Forrest made a presentation to the Commission describing the need for the Plan per the
staff memorandum. Staff recommended that the Commission forwards a recommendation of
approval of the Plan to the Vail Town Council. The Commission discussed both Items 4 and 5
on the agenda concurrently.
Applicant: Vail Reinvestment Authority
Planner: Russell Forrest
MOTION: Kjesbo SECOND: Cahill
VOTE: 7-0
6. A request for a recommendation to the Vail Town Council of a major amendment to Special
Development District No. 36, Four Seasons Resort, pursuant to Section 12-9A-10, Vail Town
Code, to allow for amixed-use hotel; a request for a final review of a conditional use permit,
pursuant to Section 12-7A-3, Vail Town Code, to allow for Type III Employee Housing Units and
a fractional fee club; and a request for a recommendation to the Vail Town Council of a
proposed rezoning of Lots 9A & 9C, Vail Village 2nd Filing from Public Accommodation (PA)
zone district to High Density Multiple Family (HDMF) zone district, located at 28 S. Frontage Rd.
and 13 Vail Road/Lots 9A& 9C, Vail Village 2nd Filing, and setting forth details in regard thereto.
Applicant: Nicollet Island Development Company Inc.
Planner: George Ruther
MOTION: Cahill SECOND: Kjesbo VOTE: 7-0
TABLED TO MARCIi 8, 2004
7. A request for a recommendation to the Vail Town Council for the establishment of Special
Development District No. 38, Manor Vail Lodge, to allow for the redevelopment of the Manor Vail
Lodge, and a request for a conditional use permit to allow for the construction of Type III
Employee Housing Units, pursuant to Section 12-6H-3, Vail Town Code, located at 595 Vail
Valley Drive/Lots A, B, & C, Vail Village 7th Filing, and setting forth details in regard thereto.
Applicant: Manor Vail, represented by Melick and Associates
Planner: Warren Campbell
MOTION: Cahill SECOND: Kjesbo
TABLED TO MARCH 8, 2004
11. Approval of minutes
MOTION: Cahill SECOND: Hartman
12. Information Update
o Irwin Variance Appeal
VOTE: 7-0
VOTE: 7-0
13. Adjournment
IVIOTIOIV: Kjesbo SECOiVD: Lamb VOTE: 7-0
The applications and information about the proposals are available for public inspection during
regular office hours in the project planner's office located at the Town of Vail Community
Development Department, 75 South Frontage Road. Please call 479-2138 for information.
Sign language interpretation available upon request with 24 hour notification. Please call 479-
2356, Telephone for the Hearing Impaired, for information.
Community Development Department.
Published, February 20, 2004 in the Vail Daily.
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To: Town Council
From: Stan Zemler
• Judy Camp
Date: February 26, 2004
Subject: Process for Funding Requests
Time has been scheduled on Tuesday's work session agenda to discuss a policy on funding
requests submitted by external organizations outside of the annual budget process. Here are some
thoughts for your consideration.
Back ound
One of the first steps in developing the Town's annual budget is to accept requests for the
following year's contributions to external organizations including the Commission on Special
Events, the chambers, Bravo!, the Vail Valley Foundation, the Betty Ford Alpine Gardens, etc. A
formalized process has been developed in which each organization submits a standard application
including financial information, the organization's mission, how the requested funds will be used,
and how the sponsored programs will benefit the town. Each Council member has an opportunity
to review all of the requests. Staff prepares a summary of the requests along with a comparison
to prior years and The Town Manager's recommendation for the upcoming year. Each Council
member makes his or her recommendation on the summary sheet and staff compiles the results
for discussion and approval at an evening meeting. The approved amounts are included in the
proposed budget subject to final appropriation when the budget ordinances are passed, generally
in October or early November.
Council often receives additional requests for funding during the year. Some of these requests are
"opportunistic", i.e., that were not foreseen at the time the annual requests were considered. The
Pro Cycling Tour and the Alpine Championships are examples. Other requests may be because
the organization disagrees with the amount of funding the Town provided, they do not understand
the annual nature of the budgeting process, they "forgot" or missed the deadline or they are
having difficulty meeting their own budgets.
Council has indicated that it is difficult to evaluate individual requests outside of the context of
the broader budget process and still assure that the town's funds are being used to their best
advantage. It is particularly difficult when requests come early in the fiscal year when we have
no actual results to indicate whether we are on budget or not.
Options for Discussion
Consider funding requests only once a year during the annual budget cycle. The Town
already has a formal process that provides for evaluation of funding requests on a
consistent basis and within the context of the entire budget. Annual funding helps the
Town manage its budget and minimizes the time spent by Council, staff, and others
considering off-cycle requests. However, this option does not address the "opportunistic"
requests to fund important projects or events that are not available at the time annual
contribution requests are made.
2. Budget a "pot of money" specifically for additional funding requests that the Council
approves. This is a way to set aside funds for the opportunities mentioned above.
Requests could be reviewed as received, which might encourage a number of requests
early in the year before the funds are exhausted, or as a group on a specific set date or
dates. Setting aside funds for unidentified future opportunities may prove difficult,
however, when cuts are being made in existing areas, and it reinforces the assumption
that there is money for the asking.
Consider additional funding requests as a group quarterly or semi-annually. This option
provides an opportunity for organizations that have new opportunities or unforeseen
changes to their budgets to come forward for:review and evaluation all at the same time.
If done semi-annually at the first meeting in June, Council will have sales tax information
for the ski season and an indication of whether the town is on budget for the year.
Requestors will also have an indication of how they are doing compared with budget. If
the results of ski season tax collections are not good and no other cost savings have been
identified, Council could decide not to entertain any additional requests for the current
year. If no additional requests are considered, the requesting organizations would still
have the opportunity to include whatever additional funding they are seeking in their
request for the following year. Although this process could be followed quarterly, the
information regarding sales tax collections would be limited and more time would be
spent by Council, staff, and the requestors.
Supplemental A~pro~riations
The 'own is authorized by its Charter to make supplemental appropriations and emergency
appropriations by ordinance throughout the year. There is currently no limit on the number of
supplemental appropriations that the Council can make and in recent years there have been
between two and four. The current budgeting process states that "At least two supplemental
appropriations are made a year. The first supplemental is in the spring to address roll forwards on
unfinished projects. The second is in the fall to address unforeseen items."
Option 3 above would require a supplemental appropriation before additional funds could be
releasc;d to the requesting organizations. It may be possible to move forward the supplemental
that is normally done in the fall, although by definition there could be "unforeseen" items
occurring later in the year. There is also an advantage to having amid-year supplemental in that
Council has the benefit of an "Amended Budget" when reviewing the following year's budget
proposal.
It is not feasible to eliminate the spring supplemental. because of the number of capital projects
that have been approved and budgeted in one year, but are not completed until the following year.
Buses are one example of this, where delivery was delayed by: the manufacturer until 2004
although the expenditure was budgeted in 2003.
DRAFT
Continental Airlines Summea~ 2004
Proposal
° Continental Airline Overview
0 737-700 non stop service from Houston - IAH
o $24,814 base per RT plus a $11.13 per passenger segment cost
Connecting cities TBD
Starting 6/10/2004 terminating 9/7/2004
° 124 seats inbound and 117 outbound
Cap on the guarantee is $250,000
o Schedule
o Departs IAH in the afternoon and arrives EGE late afternoon
o Departs EGE in the morning and arrives lAH around' noon
° Proposal back to Continental
o Change the aircraft on Saturday to a 757
o Lower the base cost to the lower $24,000 range
° Other considerations
o AA vs. CO service over lap
o This summer Continental will serve
° Montrose/Telluride -Regional Jet
° Hayden/Steamboat Springs (first year) -Regional Jet
° Gunnison/Crested Butte will not have CO service this summer
DRAF4
United Conference Call
• Current situation with AA service and relationship with the County
• Success of the AA program
• Jet service from Denver and Chicago
o Some discussion on schedule
^ Daily ORD and DEN
^ Saturday ORD
o Non-stop from ORD but return via DEN
• Aircraft would be 737 or maybe 757
• Spoke cities would be the Northeast US
• Cost was not discussed
• Schedule was discussed but not finalized
o Mid day flight
o Overnight
• UAL current contract with other resorts would be used
o Very good contract
o There maybe some changes
• UAL will have the cost, aircraft and schedule by Monday.