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HomeMy WebLinkAbout2004-03-02 Support Documentation Town Council Work SessionTowN CouNCI~. w®Rac SESStoI~ ,~~Enl®~ 2:30 P.i~l. TOES®e4V, flA,4RCH 2, 2004 1. ITEI~i/TOPIC: Executive Session re: Contract Negotiations with Malcolm Murray re: Lionshead Redevelopment C.R.S. 24-6-401(4)(b)(e) (45 min.) 3. George Ruther ITEftfi/TOPIC: PEC/DRB Update (10 min.) 4. Leslie Pickling ITEM/TOPIC: Art in Public Places (AIPP) board. Introduce artwork for Village streetscape (15 min.) BAC~GROtJIV® RATIOIVA4.E: The Art in Public Places (AIPP) board aims to integrate art into the streetscape improvement project. In accordance with the Town's public art strategic plan we seek public art projects that reference the unique character of the Town and region and include our natural landscape features and elements. AIPP would like approval for the following: a. In response to a request from residents and business owners for something fun to be incorporated into streetscape improvement project, a carved stone "word circus" will replace the six horizontal bands of 12" x 12" plain Sebastian stone pavers on Wall Street. The circus will include whimsical carved words or rhymes that have a relation to Vail's history, flora or fauna. Where possible, there will be a connection to the carved animals in the water feature. b. Finely carved rocks made from pigmented and textured concrete that match the Arkansas Strip stone specified for the project will be interspersed amongst the rock wall that makes up the Wall Street water feature. The carvings will depict local wildlife. There will be fifteen small carved rocks, 18" x 12" x 6", placed at random intervals throughout the water feature. 5. Judy Camp ITEM/TOPIC: Discussion of Budget Process, Additional Requests for Contributions and Funding (15 min). ITEI~/TOPIC: Information Update (5 min.) ITEftfil/TOI'IC: Matters from Mayor and Council (5 min.) Adjournment (4:05 P.Ilfil.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT 2 P.M. TUESDAY, MARCH 16, 2004 IN THE VAIL TOWN COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BEGIN AT 6 P.M. TUESDAY, MARCH 16, 2004, IN VAIL TOWN COUNCIL CHAMBERS Sign lainguage interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. DESIGN REVIEVl/ BOARD AGENDA February 18, 2004 3:00 P.M. PUBLIC MEETING PUBLIC ~IELCOME PROJECT ORIENTATION /LUNCH -Community Development Department MEMBERS PRESENT Scott Proper Hans Woldrich Bill Pierce Margaret Rogers SITE VISITS 12:00 pm 2:00 pm 1. Manor Vail - 595 E. Vail Village Drive 2. Hughes - 303 Gore Creek Drive 3. Shirley -303 Gore Creek Drive 4. Aallta Sports- 298 Hanson Ranch Road 5. Dantas-1936 West Gore Creek Drive 6. Purchase - 1310 Greenhill Court 7. Reske - 2319 Chamonix Road 8. Yare- 2434 Chamonix Lane 9. Wilson- 2609 Davos Trail Driver: George PUBLIC HEARING -TOWN COUNCIL CHAMBERS 3:00 pm Peters Chalet DRB03-0430 Warren Final review of changes to approved plans 2955 Bellflower Drive/Lot 6, Block 6, Vail Intermountain Applicant: Alan and Francine Peters MOTION: Rogers SECOND: yVoldrich VOTE: 4-0 TABLED TO MARCH 3, 2004 2. Vail Racquet Club Addition DR604-0006 Matt Final review of addition to multi-family residences 4610 E. Meadow Drive/Vail Racquet Club Condominiums Applicant: Vail Racquet Club MOTION: Rogers SECOND: Woldrich VOTE: 3-0 (Proper Recused) CONDITIONS: Approved with conditions that changes requested for entry structure be staff approved. 3. Purchase Residence DR604-0016 Matt Conceptual review of a new single family residence 1310 Greenhill Court/Lot 17, Glen Lyon Subdivision ~. 1 - TOWN OF VAIL ~ MEMBERS ABSENT David Viele Applicant: John & Laura Purchase CONCEPTUAL NO VOTE 4. Manor Vail Lodge DR603-0155 Warren Conceptual review of proposed exterior modifications 595 East Vail Valley Drive/Lot A, Vail Village 7th Filing Applicant: Manor Vail Lodge Association MOTION: Rogers SECOND: Proper VOTE: 4-0 TABLED TO MARCH 3, 2004 5. Reske Residence DRB04-0034 Matt Conceptual review of a new single family residence 2319 Chamonix Road/Lot 1, Block A, Vail das Schone Filing 1 Applicant: Brian Reske CONCEPTUAL NO VOTE 6. Hughes Residence DRB03-0458 Bill Conceptual review of proposed residential addition 303 Gore Creek Drive/Lot7, Block 5, Vail Village Filing 1 Applicant: Ron Hughes, represented by Shepherd Resources, Inc. CONCEPTUAL NO VOTE 7. Shirley Residence DRB04-0036 Bill Conceptual review of proposed residential addition 303 Gore Creek Drive/Lot 8, Block 5, Vail Village 1St Filing Applicant: Erickson Shirley, represented by K.H. Webb Architects P.C. CONCEPTUAL NO VOTE 8. Yare Residence DRB04-0043 Bill Conceptual review of a proposed residential addition 2434 Chamonix Lane/Lot11, Block B, Vail das Shone 1St filing Applicant: Mark Yare, represented by VAg, Inc. CONCEPTUAL NO VOTE 9. Dantas Residence= DRB04-0044 George Conceptual review of a new single family residence 1936 West Fore Creek Drive/Lot46, Block, Strauss Subdivison Applicant: CONCEPTUAL NO VOTE 10. Wilson Residence- DRB04-0022 George Conceptual review of a new single family residence 2609 Davos Trail/Lot 22, Block B, Vail Ridge Applicant: CONCEPTUAL NO VOTE 11. Aalta Sports- DRB04-0023 Warren Final review of a new sign 298 Hanson Ranch Road/Lot C, Block 2, Vail Village Filing 1 Applicant: Darwin McCutcheon of Aalta Sports TABLED TO MARCH 3, 2004 2 Staff Approvals Maynor Resdince-DRB04-0046 Joe Final review of Minor Exterior Alteration 4295 Nugget Lane Applicant: Onia Bolduc Planner: Joe Suther The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479- 2356, Telephone for the Hearing Impaired, for information. 3 PLANNING AND EIVVIRONIViENTAL COiNiil~ISSION PUBLIC MEETING Monday, February 23, 2004 PROJECT ORIENTATION -Community Development Dept. PUBLIC WELCOME 12:00 pm MEMBERS PRESENT John Schofield Erickson Shirley George Lamb Rollie Kjesbo Doug Cahill Gary Hartman Chas Bernhardt MEMBERS ABSENT Site Visits 1. The Ruins - 1000 W. Frontage Road 2. VRDNaiI Gymnastics Facility - 551 N. Frontage Road West Driver: George NOTE: If the PEC hearing extends until 6:00 p.m., the board may break for dinner from 6:00 - 6:30 Public Hearing -Town Council Chambers 2:00 pm A request for a final review of a proposed amendment to the Town of Vail Official Zoning Map to change the zoning of the West Vail Lodge Properties from Commercial Core 3 (CC3) to High Density Multiple Family (HDMF), located at 2278, 2288, 2298 Chamonix Lane and 2211 North Frontage Road/ Lots 1, 2, 3, and Tract C Vail Das Schone Filing 1 and Inn at West Vail Lot 1, Block A, Vail Das Schone Filing 3, in accordance with Section 12-3-7, Vail Town Code, and setting forth details in regard thereto. Applicant: Vanquish Vail, LLC, represented by Allison Ochs Planner: Matt Gennett iVIOTION: Cahill SECOND: Kjesbo VOTE: 7-0 TABLED TO iViARCH 8, 2004 Matt Gennett stated that in order for this proposal to proceed forward in any form other than that which is proposed, the applicant shall be required to submit a new application to the Community Development Department. The Commission requested that a very direct letter be forwarded to the applicant stating such requirement. 2. A request for a work session to discuss an application for a major amendment to Special Development District #4, Cascade Village, pursuant to Section 12-9A-10, Vail Town Code to allow for the adoption of a Development Plan for the development of a new multiple-family structure, Located at 1000 W. Frontage Rd./Cascade Village, Development Area A, and setting forth details in regard thereto. Applicant: Ramsey Flower and Greg Walton Planner: George Ruther MOTION: Cahill SECOND: Kjesbo VOTE: ?-0 TABLED TO MARCH 8, 2004 ~, TOWN OF VAIL ~ 3. A request for a final review of a conditional use permit, pursuant to section 12-9C-3, Vail Town Code, to allow for a public indoor community facility, located at 551 N. Frontage Road West/Vail Potato Patch, Red Sandstone Elementary School, and setting forth details in regard thereto. Applicant: VRD -Vail Gymnastics Facility, represented by Fritzlen Pierce Architects Planner: Matt Gennett MOTION: Cahill SECOND: Hartman VOTE: 7-0 APPROVED l~ITH THREE AMENDED CONDITIONS OF APPROVAL: 1. This conditional use permit approval is contingent upon the applicant receiving Town of Vail design review approval for this proposal. .,.,~ .,..+~„~+'e~ 2. No parking of vehicles associated with the use of the gymnastic facility shall be allowed on the North Frontage Road. Failure to comply with this condition shall be grounds for revocation of the conditional use permit for the gymnastic facility 3. The hours of operation for the use of the gymnastic facility shall not interfere with school programs, parking, and activities. The terms for the use of the gymnastic facility shall be documented in an adopted Intergovernmental Agreement (IGA) by and between the Eagle County School District, Vail Recreation District, and Town of Vail. Said Agreement shall be in place prior to the issuance of a Certificate of Occupancy for the facility. Matt Gennett made a presentation per the staff memorandum outlining the request. Staff recommended approval of the request with three conditions as outlined in the staff memorandum. The Commission expressed concern with three issues 1) hours of operation and conflicts with the school hours, 2) traffic circulation and parking, and 3) location of bus stop. Greg Moffat, speaking for the applicant, responded to the Commissions concerns. The Commission continued to investigate answers to their expressed concerns. Following discussion on the request, the Commission agreed that amendments to the proposed conditions were required. Upon discussion off the conditions, a motion for approval with amendments to the conditions was made. 4. A request for a recommendation to the Vail Town Council to approve, approve with modification, or deny the Lionshead Public Facilities Development Plan. The specific description and area for the Lionshead Public Facilities Development Plan are in the Community Development Department. The general description includes that area north of Gore Creek, west of Middle Creek, east of Red Sandstone Creek and south of Interstate 70 in the Town of Vail. Russell Forrest made a presentation to the Commission describing the need for the Plan per the staff memorandum. Staff recommended that the Commission forwards a recommendation of approval of the Plan to the Vail Town Council. Under public comment, Jim Lamont questioned uses of the TIF dollars and inconsistencies between zoning and covenants. Mr. Lamont expressed his support for the use of an urban renewal district to remove such inconsistencies when used to ensure compliance with community goals. The Commission questioned how the determination was to be made on which covenants are "offending" and in need of removal. Several Commission members expressed reservations with regard to how the condemnation proceedings will affect the development future of Lionshead with the main concern being the ability to condemn more "recently" established covenants. The Commission indicated that criteria for removal or considerations for evaluation be established to address which covenants should be eligible for consideration for removal. It was determined that if the removal of the covenants furthered the goals of the town as documented in the adopted master plans, then 2 removal should be allowed. The process of removal must include a public process for consideration. The Commission recommended that the use of condemnation powers of the Authority shall be limited to the removal of defunct, conflicting and obsolete covenants that inhibit the ability to implement the goals and objectives of the Town's master plan and adopted planning documents. Applicant: Vail Reinvestment Authority Planner: Russell Forrest MOTION: Kjesbo SECOND: Lamb !TOTE: 6-0-'I (Shirley) 5. A request for a recommendation to the Vail Town Council to approve, approve with modification, or deny the P3&J Reinvestment Plan located at Lots P3 & J, Block 5A, Vail Village 5th Filing. Russell Forrest made a presentation to the Commission describing the need for the Plan per the staff memorandum. Staff recommended that the Commission forwards a recommendation of approval of the Plan to the Vail Town Council. The Commission discussed both Items 4 and 5 on the agenda concurrently. Applicant: Vail Reinvestment Authority Planner: Russell Forrest MOTION: Kjesbo SECOND: Cahill VOTE: 7-0 6. A request for a recommendation to the Vail Town Council of a major amendment to Special Development District No. 36, Four Seasons Resort, pursuant to Section 12-9A-10, Vail Town Code, to allow for amixed-use hotel; a request for a final review of a conditional use permit, pursuant to Section 12-7A-3, Vail Town Code, to allow for Type III Employee Housing Units and a fractional fee club; and a request for a recommendation to the Vail Town Council of a proposed rezoning of Lots 9A & 9C, Vail Village 2nd Filing from Public Accommodation (PA) zone district to High Density Multiple Family (HDMF) zone district, located at 28 S. Frontage Rd. and 13 Vail Road/Lots 9A& 9C, Vail Village 2nd Filing, and setting forth details in regard thereto. Applicant: Nicollet Island Development Company Inc. Planner: George Ruther MOTION: Cahill SECOND: Kjesbo VOTE: 7-0 TABLED TO MARCIi 8, 2004 7. A request for a recommendation to the Vail Town Council for the establishment of Special Development District No. 38, Manor Vail Lodge, to allow for the redevelopment of the Manor Vail Lodge, and a request for a conditional use permit to allow for the construction of Type III Employee Housing Units, pursuant to Section 12-6H-3, Vail Town Code, located at 595 Vail Valley Drive/Lots A, B, & C, Vail Village 7th Filing, and setting forth details in regard thereto. Applicant: Manor Vail, represented by Melick and Associates Planner: Warren Campbell MOTION: Cahill SECOND: Kjesbo TABLED TO MARCH 8, 2004 11. Approval of minutes MOTION: Cahill SECOND: Hartman 12. Information Update o Irwin Variance Appeal VOTE: 7-0 VOTE: 7-0 13. Adjournment IVIOTIOIV: Kjesbo SECOiVD: Lamb VOTE: 7-0 The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479- 2356, Telephone for the Hearing Impaired, for information. Community Development Department. Published, February 20, 2004 in the Vail Daily. 4 ~% PAVING GAMES ~~-- _ ~- i'''ce,` /'`~' ~ ~,; /~f•~ / T .- _.- a'c~ . ~, r ;. r ~. ,r~r, ~a'.'`,' ~ ~„ ~..-. ~. }., ~x i'>. MATERIALSe Stone Paver Cast Concrete ~ To: Town Council From: Stan Zemler • Judy Camp Date: February 26, 2004 Subject: Process for Funding Requests Time has been scheduled on Tuesday's work session agenda to discuss a policy on funding requests submitted by external organizations outside of the annual budget process. Here are some thoughts for your consideration. Back ound One of the first steps in developing the Town's annual budget is to accept requests for the following year's contributions to external organizations including the Commission on Special Events, the chambers, Bravo!, the Vail Valley Foundation, the Betty Ford Alpine Gardens, etc. A formalized process has been developed in which each organization submits a standard application including financial information, the organization's mission, how the requested funds will be used, and how the sponsored programs will benefit the town. Each Council member has an opportunity to review all of the requests. Staff prepares a summary of the requests along with a comparison to prior years and The Town Manager's recommendation for the upcoming year. Each Council member makes his or her recommendation on the summary sheet and staff compiles the results for discussion and approval at an evening meeting. The approved amounts are included in the proposed budget subject to final appropriation when the budget ordinances are passed, generally in October or early November. Council often receives additional requests for funding during the year. Some of these requests are "opportunistic", i.e., that were not foreseen at the time the annual requests were considered. The Pro Cycling Tour and the Alpine Championships are examples. Other requests may be because the organization disagrees with the amount of funding the Town provided, they do not understand the annual nature of the budgeting process, they "forgot" or missed the deadline or they are having difficulty meeting their own budgets. Council has indicated that it is difficult to evaluate individual requests outside of the context of the broader budget process and still assure that the town's funds are being used to their best advantage. It is particularly difficult when requests come early in the fiscal year when we have no actual results to indicate whether we are on budget or not. Options for Discussion Consider funding requests only once a year during the annual budget cycle. The Town already has a formal process that provides for evaluation of funding requests on a consistent basis and within the context of the entire budget. Annual funding helps the Town manage its budget and minimizes the time spent by Council, staff, and others considering off-cycle requests. However, this option does not address the "opportunistic" requests to fund important projects or events that are not available at the time annual contribution requests are made. 2. Budget a "pot of money" specifically for additional funding requests that the Council approves. This is a way to set aside funds for the opportunities mentioned above. Requests could be reviewed as received, which might encourage a number of requests early in the year before the funds are exhausted, or as a group on a specific set date or dates. Setting aside funds for unidentified future opportunities may prove difficult, however, when cuts are being made in existing areas, and it reinforces the assumption that there is money for the asking. Consider additional funding requests as a group quarterly or semi-annually. This option provides an opportunity for organizations that have new opportunities or unforeseen changes to their budgets to come forward for:review and evaluation all at the same time. If done semi-annually at the first meeting in June, Council will have sales tax information for the ski season and an indication of whether the town is on budget for the year. Requestors will also have an indication of how they are doing compared with budget. If the results of ski season tax collections are not good and no other cost savings have been identified, Council could decide not to entertain any additional requests for the current year. If no additional requests are considered, the requesting organizations would still have the opportunity to include whatever additional funding they are seeking in their request for the following year. Although this process could be followed quarterly, the information regarding sales tax collections would be limited and more time would be spent by Council, staff, and the requestors. Supplemental A~pro~riations The 'own is authorized by its Charter to make supplemental appropriations and emergency appropriations by ordinance throughout the year. There is currently no limit on the number of supplemental appropriations that the Council can make and in recent years there have been between two and four. The current budgeting process states that "At least two supplemental appropriations are made a year. The first supplemental is in the spring to address roll forwards on unfinished projects. The second is in the fall to address unforeseen items." Option 3 above would require a supplemental appropriation before additional funds could be releasc;d to the requesting organizations. It may be possible to move forward the supplemental that is normally done in the fall, although by definition there could be "unforeseen" items occurring later in the year. There is also an advantage to having amid-year supplemental in that Council has the benefit of an "Amended Budget" when reviewing the following year's budget proposal. It is not feasible to eliminate the spring supplemental. because of the number of capital projects that have been approved and budgeted in one year, but are not completed until the following year. Buses are one example of this, where delivery was delayed by: the manufacturer until 2004 although the expenditure was budgeted in 2003. DRAFT Continental Airlines Summea~ 2004 Proposal ° Continental Airline Overview 0 737-700 non stop service from Houston - IAH o $24,814 base per RT plus a $11.13 per passenger segment cost Connecting cities TBD Starting 6/10/2004 terminating 9/7/2004 ° 124 seats inbound and 117 outbound Cap on the guarantee is $250,000 o Schedule o Departs IAH in the afternoon and arrives EGE late afternoon o Departs EGE in the morning and arrives lAH around' noon ° Proposal back to Continental o Change the aircraft on Saturday to a 757 o Lower the base cost to the lower $24,000 range ° Other considerations o AA vs. CO service over lap o This summer Continental will serve ° Montrose/Telluride -Regional Jet ° Hayden/Steamboat Springs (first year) -Regional Jet ° Gunnison/Crested Butte will not have CO service this summer DRAF4 United Conference Call • Current situation with AA service and relationship with the County • Success of the AA program • Jet service from Denver and Chicago o Some discussion on schedule ^ Daily ORD and DEN ^ Saturday ORD o Non-stop from ORD but return via DEN • Aircraft would be 737 or maybe 757 • Spoke cities would be the Northeast US • Cost was not discussed • Schedule was discussed but not finalized o Mid day flight o Overnight • UAL current contract with other resorts would be used o Very good contract o There maybe some changes • UAL will have the cost, aircraft and schedule by Monday.