Loading...
HomeMy WebLinkAbout2004-06-15 Support Documentation Town Council Evening Session VAIL TOWN COUNCIL EVENING MEETING 6:00 P.M. TUESDAY, JUNE 15, 2004 NOTE:' Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. ITEM/TOPIC: Citizen Participation. (5 min.) 2. ITEM/TOPIC: Streetscape Update. (5 min.) 3. Russ Forrest ITEM/TOPIC: The Vail Conference Center Advisory Committee is Rod Slifer requesting the following from the Vail Town Council: (30 min.) Kent Logan - Approval of the proposed process for engaging the public in the design team selection process. - Selection criteria for request for proposals. - Consideration of proposed process givens. - Review of updated project budget and interrelated parking costs. - Consideration and review of the major points of the proposed scope of service in a request for proposals for design services (to be given to the top 3-4 teams selected in the qualification competition. ACTION REQUESTED OF COUNCIL: Approve the above mentioned next steps. BACKGROUND RATIONALE: On June 1, 2004 the Vail Town Council voted to approve the following requests from the Vail Conference Center Advisory Committee (Committee): - Authorization to engage Piper Jaffray as the Town's investment banker on the conference center. - Authorization to issue a Request for Qualifications for design team assistance on the conference center. - Request to move forward with a negotiated guaranteed maximum price process for engaging a design team and a general contractor (as opposed to a design build process). This essentially means that both the architect and general contractor will work for the Town of Vail. - Request for the Vail Town Council to approve the next phase of an owner's representative contract. The preconstruction phase of the contract would cost up to $155,774. However the Committee is only requesting $93,212 (Includes fees and reimbursable) to fund this function until a decision is made by the Council to issue bonds which is anticipated in the November/December 2004 time frame. STAFF RECOMMENDATION: The Conference Advisory Committee recommends that the Vail Town Council approve the above mentioned requests. 4. Warren Campbell ITEM/TOPIC: An appeal of the Town of Vail Design Review Board's approval of a design review application pursuant to Section 12-11, Design Review, Vail Town Code, to allow for site improvements to an existing residence, located at 4269 Nugget Lane/Lot 3, Bighorn Estate Resubdivision of Lots 10 and 11, and setting forth details in regard thereto. (15 min.) ACTION REQUESTED OF COUNCIL: Uphold, overturn, or modify the Design Review Board's approval of a design review application pursuant to Section 12-11, Design Review, Vail Town Code. BACKGROUND RATIONALE: On May 5, 2004, the Design Review Board approved a design review application pursuant to Section 12-11, Design Review, Vail Town Code, to allow for site improvements to an existing residence, located at 4269 Nugget Lane. The appellant, Robert L. Kandell, MD, resident at 4259 Nugget Lane, has appealed the Design Review Board's approval. Please refer to the staff memorandum dated June 15, 2004, for additional information. STAFF RECOMMENDATION: Staff recommends that the Town Council upholds the Design Review Board's approval pursuant to Section 12-11, Design Review, Vail Town Code, to allow for site improvements to an existing residence, located at 4269 Nugget Lane/Lot 3, Bighorn Estate Resubdivision of Lots 10 and 11, subject to the findings in Section VI of the staff memorandum dated June 15, 2004. 5. Matt Gennett ITEM/TOPIC: An appeal of the May 19, 2004 Design Review Board (DRB) denial of an application to build a new primary/secondary, two-family residence located at 2830 Basingdale Blvd. /Lot 5, Block 9, Vail Intermountain. (15 min.) ACTION REQUESTED OF COUNCIL: Uphold, uphold with conditions, or modify the DRB's denial of a new single family residence located at 2830 Basingdale Blyd. /Lot 5, Block 9, Vail Intermountain. BACKGROUND RATIONALE: On March 17, 2004, the DRB went on a site visit and performed a conceptual review of the applicant's proposal for a new primary/secondary residence on the subject property..At the time of the conceptual review, the DRB gave the applicant positive comments on the design of the proposed structure, but did not mention anything else having to do with the site or the applicant's proposal. On April 12, 2004, the Planning and Environmental Commission (PEC) conditionally approved a request by Mr. Cope for variances from the front and side setbacks, and to have required parking in the front setback. On May 5, 2004, the DRB performed a final review of the applicant's proposal, which included another site visit, and informed the applicant they would not approve his application as proposed because it would cause the removal of several large, mature spruce trees on the site. The DRB stated the applicant would need to redesign his proposal in a manner that avoids the necessitated removal of the large trees in order to receive their approval. Mr. Cope protested, stating that he already tried to do so but could not, and reluctantly requested a tabling. On May 19, 2004, the DRB denied the applicant's proposal as originally submitted. STAFF RECOMMENDATION: Staff recommends that the Town Council upholds the DRB's denial of the proposed new residence located at 2830 Basingdale Blvd. /Lot 5, Block 9, Vail Intermountain. 6. Matt Mire ITEMITOPIC: First reading of Ordinance No. 6, Series of 2004 - An Ordinance Amending Section 5-1-6, "Undesirable Plants," of the Municipal Code of the Town of Vail providing for certain amendments to comply with the Colorado Noxious Weed Act and setting forth details in regard thereto. (10 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with amendments or deny Ordinance 6, Series 2004 on first reading. BACKGROUND RATIONALE: Pursuant to CRS § 35-5.5-101 et seq., the Colorado Noxious Weed Act, Town staff has developed a Weed Management Plan for those plants declared to be noxious weeds by state statute. The Ordinance also provides for other minor amendments to the Town Code to further comply with state statute. STAFF RECOMMENDATION: Approve Ordinance 6, Series 2004, on first reading. 7. Bill Gibson ITEM/TOPIC: Second Reading, Ordinance No. 10, Series of 2004, an ordinance amending Title 12, Zoning Regulations, Vail Town Code, to \ amend the Gross Residential Floor Area (GRFA) regulations in the Single-Family Residential (SFR), Two-Family Residential (R), and Two-Family Primary/Secondary Residential (PS) zone districts, and setting forth details in regard thereto. (30 Min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, deny, or table Ordinance No. 10, Series of 2004 on second reading. Should the Town Council choose to approve Ordinance No. 10, Series of 2004, on second reading, the Community Development Department recommends the Town Council makes the following findings: 1. That the amendment is consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and is compatible with the development objectives of the Town; and 2. That the amendment furthers the general and specific purposes of the Zoning Regulations; and 3. That the amendment promotes the health, safety, morals, and general welfare of the Town and promotes the coordinated and harmonious development of the Town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. 8. Stan Zemler ITEM/TOPIC: Town Manager's Report. (10 min.) - Channel5 In separate conversations with Larry Brooks, Avon's town manager, and Brian Hall, with Channel 5, staff understands the following: Avon pays three percent of its five percent franchise fee, or $13,000 directly to Channel 5. Additionally, Comcast, in a "pass through" arrangement with the Town. of Avon, pays $10,000 annually for equipment replacement. Brian understands Vail will pay its $10,000 contribution after an additional $10,000 has been fund- raised. Community Host Program Request for additional Parking Passes. The Vail Valley Chamber and Tourism Bureau (WCTB) has provided a request for two additional parking passes for hosting one staff member, Friday through Sunday, September 10 through October 17, eight hours daily. This will provide the construction back up and directions that have proven so successful this spring in the Village Streetscape Program. Authorize staff to distribute two (2) i additional blue parking passes to support this ongoing program. - Three Neighborhood Picnics Scheduled The dates have been set for the town's annual neighborhood picnics. Please mark your calendars and plan to join us for one, two or all three gatherings: --Friday, June 25, Vail Village (Wall Street) --Thursday, July 22, Donovan Park --Thursday, Aug. 5, Bighorn Park The picnics will take place from 11:30 a.m. to 1:30 p.m. In the past, these gatherings have been a great opportunity to socialize with the neighborhood and to solicit comments and suggestions. Now that we have initiated a biennial process for the community survey (the next one scheduled for March 2005), the picnics will serve as an important feedback loop in lieu of the survey this year. 9. ITEM/TOPIC: Adjournment. (7:40 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT 12 P.M. ON TUESDAY, JULY 6, 2004, IN THE TOV COUNCIL CHAMBERS. THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BEGIN AT 6 P.M. ON TUESDAY, JUNE 29, 2004, IN TOV COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. MEMORANDUM TO: Vail Town Council FROM:. ~ Conference Center Advisory Committee DATE: June 15, 2004 SUBJECT: Update on the Vail Conference Center & request to move forward with recommended next steps. Planner: Russell Forrest 1. PURPOSE The Vail Conference Center Advisory Committee (Committee) is requesting the following from the Vail Town Council 1. Approval of the proposed process for engaging the public in the design team selection process 2. Selection criteria for request for proposals 3. Consideration of proposed process givens. 4. Review of updated project budget and interrelated parking costs, and 5. Consideration and review of the major points of the proposed scope of service request for proposals for design services (to be given to the top 3-4 teams selected in the qualification competition). 2. BACKGROUND The Town Council on April 20, 2004 authorized a series of next steps which included interviewing owner's representative firms for the Conference Center. On April 29, 2004, the Committee met to interview five owner's representative firms. On May 18, 2004 the -Vail Town Council authorized the Town Manager to execute a contract with ARC to be the Town's owner's representative and funding for the first phase of this contract or $8,510. The Vail Town Council also authorized the Committee to negotiate with both Piper Jaffray and Kirtpatrick Pettis to be the Town's investment banker on this project. On June 1, 2004 the Vail Town Council voted to approve the following requests from the Committee: ~ Authorization to engage Piper Jaffray as the Town's investment banker for the Conference Center. Authorization to issue a Request for Qualification (RFQ) for design team assistance on the Conference Center Request to move forward with a negotiated guaranteed maximum price process for engaging a design team and a general contractor (as opposed to a design build process). This essentially means that both the architect and general contractor will work for the Town of Vail. Request for the Vail Town Council to approve the next phase of an owner's representative contract. The preconstruction phase of the contract would cost up to $155,774. However, the Committee is only requesting $93,212 (includes fees and reimbursables) to fund this function until a decision is made by the. Vail Town Council to issue bonds which is anticipated in the November/December 2004 time frame. 3. DESCRIPTION OF REQUESTS Proposed Process Attachment A reviews the proposed process for engaging the public in the design selection process recommended by the Committee. The legend on the attached flow chart reflects the various proposed steps for the Vail Town Council, the Committee, and the General Public involvement in the design team selection process. As the time line extends into the fall (once a Design team is selected August 17th or September 7th) the time line is more tentative. It is anticipated that a preliminary guaranteed maximum price could be obtained in the December time frame. At this time the Committee does not anticipate making a recommendation to the Vail Town Council on issuing bonds for the construction of the conference center until a guaranteed maximum price is obtained. However, interest rates will be closely monitored as the design of the facility moves forward. It should also be noted in this process that the Committee would propose to evaluate the site as a whole for the Conference Center, parking, and transit center. It should also be noted that the Lionshead Master Plan recommends a commercial and residential development on the South side of the existing parking structure to help connect Lionshead to the "civic center" site and to Vail Village. Staff is requesting the Vail Town Council's input and approval of this proposed process. Criteria for Reviewing Qualifications Attachment B reviews the criteria for evaluating the RFQ's. The Committee plans to meet on June 24, 2004 to evaluate the submittals and rank each submittal based on the criteria. The criteria reflect what was requested in the RFQ. Process Givens The following are proposed process givens to help provide parameters for the public discussion of the conference center design. • Conference Center shall have an annual debt service payment that does not exceed $2.7 million to allow the creation of an operational reserve. • The Town of Vail will not financially contribute or commit general or capital funds to the Conference Center or its debt service outside of what has been approved by vote for the Conference Center. • The Conference Center will retain all reserves and savings generated by the dedicated revenue for the Conference Center for an operational and capital maintenance reserve for the facility. • Dedicated revenue for the conference facility, as approved by Vail voters, can only be used for the conference facility planning, construction, maintenance, and operation. • Conference Center shall be operated to maximize the economic return to the community, and maximize the operational net income of the facility. • The proposed improvements shall comply with the Vail Town Code. Review of updated Budget Attachment C summarizes the updated budget for the facility. This budget was updated from when the HVS study was completed in March, 2004. The total construction cost budget has not changed significantly since March. The following is a summary of the budget: Conference Center hard and soft cost: $39,438,432 Parking for 125 spaces for the Conference Center: $ 3,145,405 Total: $42,583,837 * If 43 parking spaces are displaced for the $ 1,100,515 Conference Center '` Depending on how the Conference Center is designed, the current east entrance to the Lionshead parking structure may need to be moved. The creation of a new entrance to the parking structure could displace 43 parking spaces that have a value of $1,100,515. If this cost is incurred by the Conference Center then the total budget for the center would need to be increased to $43,835,165. Alternatively the program cost for the facility may need to be reduced to accommodate this additional cost. It should also be acknowledged that Town staff has further evaluated the cost of placing a new parking deck on Lionshead structure and creating a transit facility. Staff believes these are critical elements of design that need to be incorporated into the first phase of planning for the Conference Center. Request for Proposals Summary Finally, Attachment D summarizes the major points of a request for proposals that is being finalized. Again the initial step in this scope of service is doing an overall plan for the parking structure so that the Conference Center works with the parking structure, and a potential transit facility. Also staff does not want to preclude the opportunity to create acommercial/residential development on the south side of the parking structure. Once an overall site plan is agreed to then further design work, paid by the Conference Center fund, would focus on the Conference Center ~. and interrelated public improvements as the design process moves from conceptual design, to design development, and then eventually construction drawings. 4. PROPOSED NEXT STEPS The flow chart in Attachment A reviews the proposed next steps over the next 3 to 4 months. The major next steps include: 1. Committee recommendation on the top 10 qualifications from the RFQ's on June 24, 2004. 2. Public Meeting on July 7, 2004 at approximately 5:30 to review qualifications of top 10 design teams. 3. Vail Town Council meeting on July 20, 2004 to approve of the RFP and issue RFP to top 3-4 candidates. 4. Week of August 9, 2004, design team candidates report out to the community in a variety of public meetings. Attachment A: Process flow chart Attachment B: Criteria for reviewing Request for Quaflications Attachment C: Updated Budget Attachment D Summary of Request for Proposals F:\Users\cdev\COUNCIL\MEMOS\04\confernce center 060104.doc t 4 Attachment A: Process flow chart June, 2004 Conference Center Time Line-Design Team Selection July 2004 Au us' .` July 7th'_ -^ , :.'i ~ Pubs M11eet ~a-5:30 .~. aWeek of August 10t1t: June 18-June 25 o ` ~ `- = = ' ',~ - ~ - O err Hopse dt a H'otel' p June 2 June 17 ARC Review of 1 Update on Process- ~~ presentation by desipnslei RFO Issued RFO Due Submitlals (t00r) 2, Reylew scope , -; - - ~~ 3: Receive feedback on 10 ~ Ieafis~-~., - - roups on design ~ Small. ~ "`" - g pre(erenclnp and crA cal a ~ • .July 14 2004 „ :;, July 21st Week of Ar gust 10th-,':~ ssUes, ~^ t ._., Conf Commlttee ` ~ ~ July 20 ~~.~';~ Issue RFP to 3-4( .r Designs In Library 'a ' ~ ~ ~ Develop , %• Would include ETC approval of Top 3 as Recommeridalion honoraria for each ~ ~ 7 '~ June 9 2004 t ~ . r..y recene foal RFP" oh top 3-4 design' ~, team) - ~ ~~ ~- ~. , Cons ~ , 1 Junu 15 : a. , ~i - 24 20 4' ~J June 28 , teams - ` '- r'- ~ ~*$ t~' _ ,omrndtee` Sco~ of pe of.RFP and,pu 'process fevlewed'by Une 0 ,:-. _ Conf Sub- Staff asks to 10 teams to ~ p ~ Dlrecl dommunica0on. w ad)acent home oWne P _ RFP uncll/Cdleda /or RF Committee - ~ provide fee structure and display boards for July 7t Meeting at Library 2 PUbllc -_ ;set N n,.- , Short Gst to 10 ~, _ , ~ A-„ _~ . , public meeting vi ews- - 11h ~~ Commlttee/ '- COmmillee _`~ ~tecommendatrbri ~'. - i ,; .~ :, t ARC analyze Receive Proposal July G7 ~- ~~ -, August 12-25th RFP for survey ~ btspp available far soils and C approval of contracts ~fof RFO for General soils information - -c information survey work sods and survey wo ~= Contractor 2004 (Continued) September, 2004 October, 2004 November 2005 S~ < ~ x -~ - ~ September 7 August 17 $ . ~ Ilemate dedson date September 7-10th ey October 15 By November 5th By November 30th C overview Cf pubJlc Igpuf iro .. _ Begin Design ~~2fnore timelsneedadl=,' Enter into Contract Master Plan/Site Schematic Design RFP Responses eek pf August 10th & additl ' - Process ,jht,,. i„ -, ,, moe, ,,,;; $ , declslo0g0,fnal tlesl ~ with Design Team Plan for Project Complete vrilh GMP , Legend Town Council (TC) Decision & Public Input ,GO or G e Pubic Input - Conference Committee Statl Action Week of August 101h Staff Summary of input December, 200`5 r"'December 'DOi fC chooses Gener ltractot/1 P~~•fln r Issuln ~ -rla ~~ Attachment B: Criteria for reviewing Request for G2uaflications To~nrn of Vail Conference Center Architect Selection Process RFQ Scoring Package June 18t", 2004 l~rchitecttxral Resourco Coa~sulk~nts, Irtc.. .. w.u.w«'-N1f-V~i1.CWYJYYIYYY--(flly h'•NI/111 i.. p~i4 aui~'n'___~ ©2004 All rights reserved by Architectural Resource Constants, Inc. Town of Vail -Conference Center Architect Selection Process RFQ Scoring Package TABLE OF CONTENTS. Instructions to Scorers Description of RFQ Scoring Items Score Sheets (3 each) Requests for Qualifications c I~rchitecturni Rcsourcc Cor~sult~nts, fnc. F.d YY..M YI-Y]{I.CAW.JII1~...~1Y111si.I H.%u R1Y1 J.Y611i ©2004 All rights reserved by Architectural Resource Cons~Atants, Inc. Instructions for Scoring the RFQ Responses Please understand that. this is a fairly formal process to arrive at 10 candidates for further examination, and your score sheet is an important part of the process. If time allows your full attention to this task, please follow these steps: 1. Read each proposal once through before attempting to score them. 2. Take each candidate's submittal, in alphabetical order by firm, and apply a numeric response for each category shown. The total points awarded for a perfect response in each category are shown on the score sheets. Please see the attached for further description of the selection point. 3. Total each candidate's score and show that amount at the bottom of the score sheet. 4. Please note that additional score sheets have been provided for your use as worksheets if you need them. 5. Please FAX your completed score sheets to ARC @ (970)-949-5599 by noon on Tuesday, June 22"d, 2004. We understand that this 11x17 document will be received in two pages. Thank you for your time and attention to this process. Your input is much appreciated. ~1rch`itectural Resource Consult~ns, Inc. . - w_nn.r~nn.v+4e.a.wa•s•iu-p~6.~is-r•».. s.•~p~4 s+i-ut~ ©2004 All rights reserved by Architectural Resource Cons~dtants, Inc. Description of RFQ scoring items I. Overview of Firm A. AIA 6431: Please see attached B431. B. Financials: Review the financial strength of the firm. C. List of Projects: Review the project list and score based on similar project examples. II. Specific In-House Personnel A. Design Team Leader: Grade the design team leader on their relevant project experience. B. Balance of In-House Design Team: Grade the balance of the team based on their relevant project experience. III. Required Design Services A. Required design and engineering members: Grade the firm's proposed specialty design and engineering members on relevant project experience. B. Performed In-House: What amount of the Work will be performed by the in-house design team. C. Performed by Outside Firm: What amount of the Work will be performed by the out-of-house team members. D. Services to be Provided by the Owner: How much is being expected of the Owner? E. 6163: The B163 is a Scope of Work matrix document that defines what portion of the project will be performed by the design team, what has been excluded and in what phase it will be completed. It also provides a suggested method of compensation for each item (i.e. stipulated sum, percent of budget, etc.) III. Quality Control and the Design Process A. Process during design: What process is used during design? To what level is an in house review performed? B. Methods to Reduce Conflicts in Drawings: Once again, how are the documents reviewed internally? What tracking method do they employ during the design progress? C. Involvement in Bidding and Construction: Will the design team be involved in bidding and construction? Will they provide addenda, perform pre-bid conferences, etc. D. Creativity: Please rate the apparent creativity of the design team based on review of previous experiences and the approach to the current submittal. V. Technology A. Hardware List: Is the design firm using the latest in technology including, but not limited to computers, copiers, scariners, plotters, etc. B. Software List: Is the design team using the latest in software that is up to the standards of the industry? C. CADD Milestone: At what point does the design team start using CADD? The reason we ask this is because CADD is easier to modify and distribute electronically. ~; Town of Vail -Conference Center 17 JUN 04 j Description ,. TotaC Available Candidates (Alphabetically) >. _ ~ ; Carididat e1 Candidat e2 Candidat e3, Candidaf e4 Candidat 'e5 Candidat e6 ,; Candidate 7 Candidat e8 Candidate 9 r. `. NOTES ~ -~. Overview of Firm AIA B431 50 Financials 50 List of Projects 45 Specific In-House Personnel Design Team Leader 50 Balance of In-House Design Team 40 Required Design Services Required design and engineering members 25 Performedln-House 25 Pertormed Outside Firm 25 Services to be Provided by Owner 10 6163 50 Quality Control and the Design Process . _ ~_ .< . Process during design 30 Methods to Reduce Conflicts in Drawings 30 Involvement in Bidding and Construction 10 Creativity 15 .Technology Hardware List 25 Software List 25 " CADD Milestone 10 TOTAL 515 0 0 0 0 0 0 0 0 0 Description Total Available„ Candidates (Alphabetically) Z:\ymiedaNH. TOV COnI LIr\RFp\ ®2004 All Rights Reservetl by ArNilacl\TOV-ArchXed RFO SCOra Seal-10 JUN 01.rAa Page 1 bf 1 Architectural Resource Consultants, Inc. ocument 431 - ectronlc ormat Architect's Qualification Statement 1993 EDITION THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQllENCES; CONSULTATION WITH AN ATTORNEY IS ENCOllRAGED WITH RESPECT TO ITS COMPLETION OR MODIFICATION. AUTHENTICATION OF THIS ELECTRONICALLY DRAFTED AIA DOCUMENT MAY BE MADE BY USING AlA DOCUMENT Dam. DATE: SUBMITTED TO: ADDRF,SS: NAME OF PROJECT (/lApp/icable). 1. BASIC INFORMATION 1.1 Architect 1.2 Business Address: (Firm Name) 1.3 Telephone Number: 1.4 Person to Contact: 1.5 Type of O anlz n: (C.heckone) - . r~ lndiv ual or le Proprietorship ~ Partnership ~,; Profe ,orporation/Association ~ Joint Venlure~ '' ~ Corp anon ~ Other" ~'si „ S ~- ~ ~'~ ?i;+.f~' .. 6~t a '/f/oiut t'rnturcor her,t;ivcdetai/s. 2. GENERAL STATEMENT OF QUALIFICATIONS 3. GENERAL INFORMATION (This information maybe provided via the Architect's brochure which may be attaehexf and listed in Artic% 8.) 3.1 Names of Principals: 3.2 Professional History: 3.3 Registration Status: 3.4 Professional Affiliations: 3.5 Key Personnel: 3.6 Total Number of Staff: ARCHITECT'S QNALIFICATION STATEMENT - 1993 EDITION -AIA®-WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. This document was electronically produced with permission of the AIA and can be reproduced in accordance with your license without violation until the date of expiration as noted below. User Document: b431 template.aia -- 6/9/2004. AIA License Number 1002716, which expires on 6/30/2004. Electronic Format 6431-1993 1 3.7 Number of Registered Architects: 3.8 Honors and Awards: 3.9 Professional and Civic Involvetnent: 4. RELATED PROFESSIONAL SERVICES (List proposed eonsu/tams, i/ applieab/e ) 4.1 Structural: 4.2 Mechanical: 4.3 Electrical: 4.4 Interior Design: 4.5 Others: ~ ti. 5. ~ PROJECTS (Projects for which per nne! oft 6rm had responsib/e charge w e ass iaterl with other 6rmc are mdicat by an astrrisk.) xz 5.1 The folio _ 'ects are representative of ct's recent work. A brief Description of each project is attache. F , z; ~ !5' '~ . era ~ 1P: „~' 4' ]r' Vii, j: t ~~,,..~~~``, ~ 5.2 Other repr~~yysentatrv rojects with dates of ompletion!~, t; Y~2S+R[~'~t' 3K: ~ qii ~ 6. REFERENCES STATEMENT OF POTENTIAL CONFLICTS OF INTEREST 8. ADDITIONAL INFORMATION (Ifattachments are provided list them here.) ARCHITECT: 13y: I hereby certify that, as of the above date, the information provided itt this Architect's Qualification Statement is true and sufficiently complete so as not to be misleading. (.Signature) 4 - ~ 99 A •, - ARCHITECT'S QUALIFICATION STATEMENT - 1993 EDITION -AIA®-WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. This document was electronically produced with permission of the AIA and can be reproduced in accordance with your license without violation until the date of expiration as noted below. User Document: b431 template.aia -- 6/9/2004. AIA License Number 1002716, which expires on 6/30/2004. Electronic Format 8431-1993 2 (Printed name and title) ARCHITECT: PROJECT: Size: CosL• Owner: Owner ContacL• Completion Date: Contractor/Construction Manager: Bri , Description: ~' 3; ,}~. t rk ARCHITECT: '~; ~. ry' 1 ~ J ~g~q •~ ~ z ~~~KVJECT: ~ '~ ~ -~ Sire: C;osl: Owner: Owner Contact: Completion llate: Contractor/Construction Manager: Brief Description: ARCHITECT: c 9 - - ARCHITECT'S QUALIFICATION STATEMENT - 1993 EDITION -AIA®-WARNING: Unlicensed photocopying violates U.S. copyright laws and will ~ subject the violator to legal prosecution. This document was electronically produced with permission of the AlA and can be reproduced in accordance with your license without violation until the date of expiration as noted below. User Document: b431 template.aia -- 6!9/2004. AIA License Number 1002716, which expires on 6/3012004. Electronic Format B43i-1993 3 Attachment C:. Updated Budget New Program Town of Vail Convention Center - Option A -Bus Lot 10 JUN 04 per LMN ToV Programmatic Construction Cost Estimate Summary - 10 JIIN Od Suhmifal Description Conference Center 09JUN04 Add Upper Deck - 125 Spaces for Conf Ctr 09JUN04 Replace 43 displaced parking spaces 10JUN04 Total Gross SF Total Cost Gross SF Total Cost Gross SF Total Cost Gross SF Total Cost Program Totals -Building Construction 100,000 27,412,586 38,190 2,553,008 16,770 867,848 154,960 30,833,441 Sitework ~_ N/A 3,644,990 wWbove w\Above N/A 3,644,990 Expansion or Enhancement @ Existing Garage Excluded wWbove w\Above Excluded Demo\Reno @ Existing Residential\Commerciat Excluded Excluded Excluded Excluded New Recreational Facilities or Upgrades Excluded Excluded Excluded Excluded Offsite Improvements to Infrastructure Excluded Excluded Excluded Excluded Tram(s), Escalators, or other People-Movers Excluded Excluded Excluded Excluded Subtotal Hard Costs 31,057,576 2,553,008 867,848 34,478,431 Soft Costs Purchase of Easements andlor Private Property Excluded Excluded Excluded Excluded Design, Engineering, and Materials Testing Fees 2,453,548 89,355 30,375 2,573,278. FF&E, Teledata, POS, A1V, Parking Equip, Etc. 1,920,000 275,000 65,000 2,260,000 Permits, Tap Fees and other Government Fees 350,000 50,000 75,000 475,000 Contingency 2,146,867 178,042 62,293 2,387,203 Financing, Marketing & Operating Reserve Costs .Excluded Excluded Excluded Excluded Legal, Project Mngment, & Insurance Reserves 1,661,253 w\Conf Ctr w\Conf Ctr 1,661,253 Project Total Cost 100,000 39,589,245 38,190 3,145,405 16,770 1,100,515 154,960 43,835,165 Additional Revenue from Sale of Residential, Excluded Parking or Bond Fund Arbitrage Net Project Cost 39,589,245 3,145,405 1,100,515 43,835,165 c:\pro/ects\TOV1ToV Conf Ctr/ ®2004 All Rights Reserved by ToV Con/ Cir Flnal Submittal Oplfon A - 10 JUN 04 Pale ~ ~~ ~ ArchltecWral Resource Consultants, Inc. New Program Town of Vail Convention Center - Option B -Over Lionshead Parking Structure 10 JUN 04 per LMN Tov Programmatic Construction Cost Estimate Summary - 09 JUN 04 Submital Description Conference Center Add Upper Deck - 125 Spaces for Cont Ctr Total Gross SF Total Cost Gross SF Total Cost Gross SF Total Cost Program Totals -Building Construction 100,000 48,138,355 35,996 853,074 135,996 48,991,429 Sitework N/A 4,171,313 w\ConfCtr N/A 4,171,313 Expansion or Enhancement @ Existing Garage Excluded w\Above Excluded Demo\Reno @ Existing Residential\Commercial Excluded Excluded Excluded New Recreational Facilities or Upgrades Excluded Excluded Excluded Offsite Improvements to Infrastructure Excluded Excluded Excluded Tram(s), Escalators, or other People-Movers Excluded Excluded Excluded Subtotal Hard Costs 52,309,668 853,074 53,162,742 Soft Costs Purchase of Easements and\or Private Property Excluded Excluded Excluded Design, Engineering, and Materials Testing Fees 4,132,464 29,858 4,162,321 FF&E, Teledata, POS, A\V, Parking Equip, Etc. 1,920,000 275,000 2,195,000 Permits, Tap Fees and other Government Fees 350,000 50,000' 400,000 Contingency 2,935,607 60,397 2,996,003 Financing, Marketing & Operating Reserve Costs Excluded Excluded Excluded Legal, Project Mngment, & Insurance Reserves 1,661,253 w\Conf Ctr 1,661,253 Project Total Cost 100,000 63,308,992 35,996 1,268,328 135,996 64,577,320 Additional Revenue from Sale of Residential, Parking or Bond Fund Arbitrage Excluded Net Project Cost 63,308,992 1,268,328 64,577,320 c:lprajecis\ToV1ToV Cont Ctr/ Pe e 1 Of 1 ®2004 All Rigt,ts Reserved M ToV Copt Clr FMaI Submittal OpOan B - 10 JUN Od 9 Archlledural Resourte Cmsultanis, Inc. Attachment D: Summary of Request for Proposals '~,. Archi~ectura~ Resource Cansul~ants 1ne. P.O.. Bax 3135 ^ Vatl, CO 89658 r (974) 949-Si,00 • Fax (97(}j 949=5599. To Conference Center Advisory Committee: Below please find a summary of the Project Scope and Design Team Milestones that are being provided to the design teams in the Request for Proposal (RFP). I. Scope of the Project A. Base Scope 1. Master Planning services for Conference Center and adjacent land areas. 2. Building will be a 100,000 SF steel structure conference center including the following: a) Associated road work b) Pedestrian and vehicular movement c) 25,000SF of ballroom space d) 20,000SF of breakout space 3. The budget will be $42.5MM. 4. Base Scope includes a net increase of 125 parking spaces. B. Add Alternate Scope 1. 275 additional parking spaces 2. 600 SF transit center waiting area 3. Drop off area for five (5) full size buses and separate local shuttle lanes 4. 1,000LF of new five lane template on frontage road 5. 500LF of new four lane template on frontage road II. Site Description III. Design Team Milestones A. 20 JUL 04 -Issue Request for Proposal to three (3) or four (4) remaining Design Team candidates B. 06 AUG 04- RFP responses due from Design Team candidates C. 09 AUG 04 through 12 AUG 04 -Community presentation of alternative designs from Design Team candidates D. 07 SEP 04 -Design Team presentation to ToV council. E. 08 SEP 04 -Enter into contract with selected Design Team F. 13 SEP 04 -Issue NTP to Design Team for Master Planning G. 15 OCT 04 -Master Planning completed H. 19 APR 05 -Notice to Proceed for Site Construction I. 13 JUN 05-Notice to Proceed for Building Construction J. 15 JUN 06-Substantial Completion Thank you for your time and consideration. Sincerely, Mark Huff Architectural Resource Consultants PUBLIC MEETING NOTICE VAIL LOCAL MARKETING DISTRICT Tuesday, June 15, 2003 7:40 P.M. Town of Vail Council Chambers ITEM/TOPIC: Request to use previously earmarked Pro-Cycling Tour (PCT) dollars for an additional marketing campaign. (15 Min.) Vail Local Marketing District Advisory Council Front Range Promotion Plan. ____... __. Thurs., May 27, 2004 Given the cancellation of the Pro Cycling Tour event, scheduled for September 3- 5, the Marketing Advisory Council recommends that the Vail Local Marketing District re-allocate the $50,000 earmarked for the event, to alate-season Front Range marketing promotion. The goal of this promotion will be to drive visitation to Vail from the Front Range, mid=August through September. Longwoods and VMAC believe this strategy will deliver the best return on investment for the short-term because the Front Range visitor does not have to be educated and sold on the Vail Summer experience; rather, they can be motivated by a compelling reason to come up. The proposed Front Range promotion will manifest itself in a way that Longwoods can measure awareness and provide abottom-line accountability of the program's incremental impacts. More specifically the promotion will: • manifest itself in a way that the reinforce the Vail Summer brand • ensure that there is continuity, messaging over a 6-8 week period • .leverage the $50,000 spend into double the investment messaging is dedicated to Vail and frequency and sustainability to the media exposure that equals at least The Front Range promotion will be modeled after a similar VMAC program currently underway in Dallas. In Dallas, VMAC vendor Untraditional Marketing, secured, a sponsorship with the Dallas Symphony Orchestra, which incorporates public relations, direct response, Internet and print advertising to leverage and maximize Vail's spend. The VMAC will expect a similar mulit-faceted marketing approach with the proposed Front Range promotion. Untraditional Marketing has submitted the following outline of ideas for a Front Range late summer initiative. Vail Summer: Front Range Late Summer Initiative Objective: With the absence of the Pro Cycling Tour in September, Vail is in need of creating demand from August 15 -September 21S from the Denver market. Target: Because students are returning to school, our target market needs to focus on young professionals (21- 35) and empty nesters (45 and up). Tactics: We are in the investigative process of the promotional opportunities in the Denver market around this time period. We have outlined the five tactics that we would look at in the Denver market. Tactic Possibilities: One or a combination of the following tactics would be utilized in the late summer Denver initiative. • Partnership opportunities: We will look at possible partnerships and sponsorships with existing Denver charities, media, events, and venues that would offer Vail Summer the opportunity to communicate exclusive packages to their contingencies. Mediums may include tagged media, direct mail, on-site presence and third party endorsements. This is the type of program that was instituted in the Dallas market. • Promotional/media .campaign: Creating a special promotion and package that would be partnered with major radio stations or print partners in the Denver/Boulder market to generate package awareness. This component would include creative packaging, sweepstakes and possible third party partnership packages. • Event Package Campaign: Working with existing Vail events, Oktoberfest and the Vail Jazz Festival, we would create media campaigns in the Denver market with leveraged marketing partners to stimulate overnight guests during the September time period. • Virtual Event: We have also begun to look into creating a virtual event that would be package-driven and built around existing Vail businesses. The possible ideas include a "Vail on Sale" concept built around Oktoberfest that would present a high end alternative to Denver's SNIAGRAB. The Vail on Sale concept is a working title; the actual package name would be a value proposition rather than a tagline that cheapens the Vail product. 2 • Street Marketing/ Guerilla: We will look at Guerilla tactics in the Denver market that delivers package specific branding in the Denver market ,pushing overnight stays in Vail Measurability: The promotional tactics would be built in a measurable format in order for the Local Marketing District to gauge the impacts of the program. The desired return of the program is 1.5 - 2 to 1 return on investment. Budget: $50,000 With the Town Council's approval to reallocate the PCT marketing dollars to this initiative, we will begin to negotiate the terms of the opportunities and select the final tactic with the LMD. 3 j, t,. :~ t, MEMORANDUM To: All Elected Officials and Directors From: Mike Roeper, Finance Director Date: June 4, 2004 Subject: Capital Projects for 2005 Budget Several years ago, Eagle County created a Capital Improvements Committee to evaluate capital projects for inclusion in the upcoming budget, to provide recommendations to the County Budget Officer and the Board of County Commissioners. The committee consists of both Eagle County staff and private citizens representing each of the Commissioner Districts appointed by their own County Commissioners and is comprised of the following: Assistant. County Administrator for Communications Facilities Management Director County Engineer Road and Bridge Director _ Housing Director Information Technology Director Finance Director County Administrator (ex-officio member) Commissioner District Representatives The committee has met the past three years and developed a 5 year Capital Improvement Plan, a copy of which is attached. The projects which will be evaluated by this committee are those with costs greater than $25,000, involve a building, building improvement, land, equipment, vehicles, etc. with a life expectancy of two years or more. Those Elected Officials or Department Heads wishing to submit projects for inclusion in the 2005 budget or for consideration in an extended capital plan, should complete one copy of the enclosed "Capital Improvement Project Worksheet ." for each project. In addition, please .~ `!~. be sure to complete the "project ranking" box at the top right of the worksheet, so that the committee can prioritize your requests. In order to develop our initial recommendations to the County Budget Officer, it will be necessary to adhere to the following schedule: June 16, 2004 Completed forms to the Finance Director. June 24, 2004 Capital Improvements Committee meeting. July 7, 2004 Capital Improvements Committee meeting (if necessary). July 9, 2004 Recommendations submitted to Budget .Officer. If you have any questions, please do not hesitate to contact me at 328-3511. Cc: Jack Ingstad Larry Brooks, Town of Avon Adele Hubbell Bill Elting, Town of Basalt Don Cohen William Powell, Town of Eagle Dick Merritt Jeff Schroll, Town of Gypsum Ann Caplea, Town of Minturn Guy Patterson, Town of Redcliff ;Stan Zemler;YTown of Vail: F:~BUDGE'Ilcapital projects memo.doc EAGLE COUNTY, COLORADO 5-YEAR CAPITAL IMPROVEMENT PLAN - CIP (150) FUND Total FY 2004 FY 2005 Prierlty # Dascrie4ien e..~s r•.....,ti, ru~._- T_._. ..____~_ 1 1 Lease, Pa ment -Sheriff Fire Vehicle 95,133 31,711 31,711 vvaana 31,711 velar 10[al 31,711 2 2 Transfer to Trails Fund Avon/Dowd Phase I 500,000 400,000 100,000 500,000 3 Pond;at Be Creek 600,000 600,000 600,000 • 0 4 Da care at Be Creek 200 000 200 000 200 000 0 5 11 39 Inte rated Coun ide Com uter Aided Dis etch S stem 770,571 235,000 365,300 600,300 0 170,271 170,271 7 18 Sheriffs Mobile Command Post 91,988 0 91,988 91,988 0 0 0 8 2B Uninterru ted Power Su I UPS -com uter room 55 000 55,000 55,000 0 9 25 Weed & Pest Pesticide Containment 25 000 25 000 25 000 0 10 27 I.T. Anal sis & Desi n of Comm. Dev, H.R./Finance 35,000 35,000 35,000 0 0 0 30 and Document Ima in S stems 11 38 East Vail Re eater Site 320,000 320,000 320,000 0 0 0 12 13 14 7 12 5 Basalt Road & Brid a Sho Into rated Records Mana ement S tem-Sheriff Facilities HVAC•Control S stems 1,450,000 129,429 150 000 1,250,000 0 0 200,000 0 1,450,000 0 0 129,429 150 000 0 0 129,429 150 000 15 16 17 24 40 41 Fair & RodeoSta a Lionshead Intermodal Trans ortation Site Vafl Fronts a Roads 55,000 13,000,000 20,000,000 0 0 0 900,000 1 700,000 0 900,000 1 700,000 55 000 1,150,000 300 000 5 250 000 8 500,000 55,000 6 400 000 8,800 000 18 3 Debt Service- Justice Center Ex ansion 38 966,000 0 0 745,000 745 000 19 20 Edwards S ur Road 10 800 000 0 0 0 800 000 800 000 20 21 27 29 U rade Comm. Devel: Soflware H.R./Finance ERP Software 450,000 810 000 . 0 0 0 0 0 0 450,000 260,000 450,000 260,000 22 30 Document Mana in &Ima in 300,000 0 0 0 0 23 19 Coole Mesa Road U rade 3,300,000 0 0 '24 28 Cable & Webcastin of BoCC Meetin s 150 000 0 0 25 Lake ,Christine Dam Relocation 425,000 0 0 26 31 Tele hone S stem Mana ement 42,820 0 0 27 18 Pedestrian Im rovements-Edwards 1,100,000 0 0 0 28 18 PedesMan Im rovements-EI Jebel 1,056,000 0 0 29 18 Pedestrian im rovements-Tree Farm Unde ass 825,000 0 0 30 18 Pedestrian Im rovements-F in Pan Road 1 100 000 0 0 31 18 Pedestrian Im rovements-Ea le 400,000 0 0 32 Transfer to Trails Fund Avon/Dowd Phase II 162,500 0 0 33 8 Short:Term Records Stora a 125,000 0 0 34 21 Fair rounds.West Access 2,400,000 0 0 -, EAGLE COUNTY, COLORADO 5-YEAR CApi'('AL IMPRUVENiEfv't' PL- CIN (16U~ FUNQ Total FY 2004 FY 2005 Priori # Descri tion Cost Coun Other Total Coun Other Total 35 42 Rio Grande/Emma Trail Pro'ect 1,153,400 0 0 36 15 Wolcott Ran a Shoot House -Sheriff 40,000 0 0 37 9 Lon Term Records Stora a 1,500,000 0 0 0 0 38 14 Sheriffs Aircraft Alternative 2 650,000 0 0 0 0 39 33 Basalt Rec cle Center Relocation 50,300 40 10 Facilities Mana ement Sho Yard 750,000 41 35 Traffic Si nal-H . 82 in Basalt 700,000 42 23 Wolcott Brid a 131 Re lacement 10,000,000 43 37 Roarin Fork River Restoration 150,000 44 32 Basalt GIS Im rovements 29,923 45 34 E uit .Invest. in:Re lacement Housin -Basalt 500,000 46 6 Animal Shelter Domestic Water 600,000 47 22 Tennessee Pass"Line. r.: 1,000,000 48 13 Sheriffs Aircraft Alternative 1 1,000,000 49 0 0 0 ~ 0 0 0 0 Ex nditures ,„ 118 013064 3 151 711 3 357 288 • Total 6 508 999 4 071 140 13 920 271 17 991 411 ern iru~~rc~-= -., Sales~Tax 35% of 1% '" 17,742,000 3,142,000 3,142,000 3,600,000 3,600,000 Federal Grants 4,257,288 0 257,288 257,288 0 4,000,000 4,000,000 Vail Communications 200,000 0 200,000 200,000 0 0 0 Sale of Coun roe 200,000 200,000 200;000 0 0 State :Grants 19,000,000 0 0 0 4,200,000 4,200,000 Private"Fundin Sources 6,000,000 0 1,000,000 1,000,000 Tax Irchement Financin 5,000,000 0 0 3,400 000 3 400,000 LocalaMatch Conservation Trust Fund 137 4,170,271 100,000 0 2,600,000 100,000 2,600,000 100,000 0 1,320,271 1,320,271 0 Total'Revenue 56,669,559 3,142,000 3,357,288 6,499,288 3;600,000 13,920,271 17,520,271 Fund "Balance in excess of 25% 1,337,000 25% Fund Balance 750,000 F:\BUDC3E7\FY2004CIP.XLS CAPITAL IMPROVEMENT PROJECT WORKSHEET Years 2005^ 2009 Project Title Department New Request 9 Revised Request 9 Project Schedule Type of Project (check one) Project Priority (check one) Estimated Start Date (Month/Year) Replace Current Asset Mandated Est. Date of Completion (Month/Year) Upgrade Existing Asset Critical Current Condition if Replacement or Upgrade (check one) Project Life of Existing Asset Could be Deferred Excellent Fair Original Life in Years Project Ranking: Average Poor Current Age in Years Project Description Project Justification Project Costs Prior to 2005 2005 ~ 2006 2007 2008 2009 Beyond 2009 Total Proj Cost Design/Planning Land Acquisition Construction Equipment Other Total Cost Is outside funding anticipated for this project? No Yes I If so, how much revenue is anticipated and when? How is public health and/or safety affected by this project? What are the environmental and/or socio/economic.effects of completing or not completing this project? Who is likely to be affected and how many people will this impact? w ~".ghat are the implications of deferring or not funding the project? ' What has been the citizen input? How strong is public sentiment regarding this project? What alternatives were considered? Who else might be involved in. this project Qoint venture, privatization, etc.)? OPERATING COSTS Prior to 2005 2005 2006 2007 2008 2009 Beyond 2009 Operating Cost Staff Effect d Personnel Materials & Supplies Services & Contracts a . Other s Total Operating Cost y =:16UDGET1BIank cipform 2003.wpd ~. ~~~ ,. ,, 70WNOF MARCH 2004 VAIL BUSINESS REVIEW June 3, 2004 The March Vail Business Review breaks down the four percent sales tax collected for March and year to date through March. Overall March sales tax decreased 1.9% with Retail decreasing 2.9%, Lodging decreased 2.7%, Food and Beverage decreased 3.6% and Utilities/Other (which is mainly utilities but also includes taxable services and rentals) increased 13.4%. Year to date collections resulted in a 6.7% increase overall with Retail increasing 4.0%, Lodging increased 6.2%, Food and Beverage increased 6.6% and Utilities/Other increased 21.3%. Town of Vail sales tax forms and the Vail Business Review are available on the Internet at www.vailgov.com. We have combined the Town of Vail and Conference Center remittance forms into one form. On www.vail o~ the form automatically calculates. You enter your information, print the form and mail it with your check. You can download the calculating form by going to E-Services, Form Downloads, right click on Town of Vail Sales Tax Return and select Save Target As. Please remember when reading the Vail Business Review that it is produced from sales tax collections, as opposed to actual gross sales. If you have any questions or comments please feel free to call me at (970) 479-2125 or Judy Camp at (970) 479-2119. Sincerely, c~.~. Sally Lorton Sales Tax Administrator March 2004 SALES TAX VAIL VILLAGE Reta i I Lodging. Food & Beverage Other Tota I March March March 2003 .2004 Collections - - Collections _ __ Change _l 398;062 401,338 0.8% 459,351 451,360 -1.7% i 343,999 12,360 ~ ___ _- _- 1,213,772 346,539 0.7% 12,637 2.2% 1,211,874 -0.2% , I LIONSHEAD March 2003 Collections Retail 163,403 Lodging ' 260,376 Food & Beverage 84,5.79 Other 8,705 i; Total 'i 517,063 - --- 85,298 9,000 512,410 0.9% 3.4% -0.9% ~ --- March March 2004 Collections _ Change 148,447 -9.2% 269,665 3.6% March 2004 SALES TAX CASCADE VILLAGE/EAST VAIL/SANDSTONEM/EST VAIL Reta i I Lodging Food & Beverage Other Total March 2004 Collections 186,431 166,173 80,263 3,x22 479,734 58,838 5,27E 416,720 March % Change -8.0% -13.9% -26.7% 38.1 -13.1% OUT OF TOWN Reta i I Lodging Food & Beverage Utilities & Other Total March 2003 Collections 20,192 7, 646 ~__ 1,109 -1.9% 153,329 14.3% 187,853 15.2% March 2003 Collections 202,538 193,111 March March 2004 Collections Change _ - - ---- ~ 25,155 24.6% 8,260 8.0% j 1,130 134,123 163,091 March 2004 SALES TAX TOTAL March March March 2003 2004 Collections Collections Change Retail ~, 784,195 761,371 -2.9% Lodging 920,484 895,458 i -2.7% ~I Food & Beverage 509,971 491,784 -3.6% Utilities & 159,010 180,244 13.4% Other Total 2,373,660 2,328,857 -1.9% RETAIL SUMMARY March 2003 Collections March 2004 Collections March Change FOOD 151,929 133,639 ~ -12.0% LIQUOR 32,360 32,452 .3% APPAREL 105,530 101,407 -3.9% SPORT 369,751 359,722 -2.7% JEWELRY 29,998 27,289 -9.0% GIFT 17,518 15,883 -9.3% GALLERY 6,029 5,512 -8.6% OTHER 70,481 84,551 20.0% HOME 599 916 52.9% OCCUPATION TOTAL 784,195 761,371 -2.9% IVlarch YT® 2004 Sales Tax VAIL VILLAGE Reta i I Lodging Food & Beverage Other Total March YTD 2003 Collections 1,010,402 1,243,633 March YTD March YTD 2004 Collections Change _, 1,122, 572 11.1 % ; 1,295,729 4.2% 955,086 24,910 3,234,031 1,026,891 42,758 3,487,950 7.5% 71.6% -- - 7.9 LIONSHEAD March YTD 2003 Collections Retail Lodging Food & Beverage Other 428,655 703,151 235,758 22,011 Total 1,389,575 March YTD 2004 Collections 433,153 795,667 255,864 22,273 1,506,957 March YTD Change 1.0% 13.2% 8.5% 1.2% 1 8.4% IV/arch YT® 2004 Sales Tax :ASCADE VILLAGE/EAST VAIUSANDSTONE/WEST VAIL March YTD 2003 Collections Retail 585 991 , I Lodging 521,056 Food & Beverage 221,895 Other 19,494 Total 1,348,436 March YTD 2004 Collections 541,993 528,469 March YTD Change -7.5% 1.4% 223,220 21,887 1,315,569 -2.4% OUT OF TOWN March YTD 2003 Collections Reta i I Lodging Food & Beverage Utilities & Other Total 69,215 22,780 3,836 414,915 510, 746 0.6% 12.3% J' I 4,057 496,729 605,254 March YTD Chan e 0--- 15.8% 6.7% '~ 5.8% 19.7% --- 18.5% II March YTD 2004 Collections 80,163 24,305 March YTD 2004. Sales Tax TOTAL Reta i I Lodging Food & '~ Beverage March YTD 2003 Collections 2,094,263 2,490,620 March YTD 2004 Collections 2,177, 881 March YTD Change 4.0% 1,416,575 2, 644,170 1,510,032 Utilities & 481,330 583,647 Other Total 6,482,788 6,915,730 6.2% 6.6% 21.3% , 6.7% ~~ RETAIL SUMMARY March 2003 Year To Date Collections March 2004 Year To Date Collections March YTD Change FOOD 437,375 397,429 -9.1 LIQUOR 89,060 95,301 7.0% APPAREL 269,856 280,498 3.9% SPORT 936,967 993,976 6.1 JEWELRY 81,584 92,580 13.5% GIFT 49,669 46,279 -6.8% GALLERY 15,834 32,731 106.7% OTHER 211,791 236,242 11.5% HOME 2,127 2,845 33.8% OCCUPATION TOTAL 2,094,263 2,177,881 4.0% :, MINUTES REGULAR MEETING VAIL PARK AND RECREATION DISTRICT d/b/a VAlL RECREATION DISTRICT BOARD OF DIRECTORS 5:00 P.M. Tuesday, May 11, 2004 Vail Golf Clubhouse, Seasons at the Green Restaurant 1778 Vail Valley Drive MEMBERS PRESENT Julie Hansen, Peter Cook, Nino Licciardi, Tom Saalfeld, Hermann Staufer, Michelle Hall, Scott Proper STAFF PRESENT Dennis Stein, Wendy Cheff, Diane Johnson, Amy Drummet, Chad Young, Tom Gaylord, Mike Ortiz, Amy Ludke TOV MEMBERS PRESENT None OTHERS PRESENT Dennis Gelvin, General Manager, Eagle River and Sanitation District, Lynn Shore, Engineering Manager, Eagle River and Sanitation District CALL TO ORDER Julie Hansen called the meeting to order at 5:00 p.m. and welcomed new members Michelle Hall and Scott Proper. APPROVAL OF MINUTES Hermann moved. to approve the minutes from the April 13, 2004 Boazd Meeting. Julie and Nino requested a change to be made to the April 13, 2004 Board Meeting Minutes: Julie's Comment (page 3) Julie Hansen added a quote (page 3) "She stated the estimated cost of the current project as $120,000. Eagle River Water and Sanitation stated that they would finance the project for the Rec District at $10,000.00 per year for 12 years, 0% interest starting in the summer of 2004". Nino's Comment (page 5) He went onto state that he commended the consolidation processes between WECMRD and the Vail Recreation District that have taken place for Youth Soccer and Baseball. The merge has received nothing but positive feedback . Herman moved to approve the corrected Board Meeting Minutes. Tom Seconded. Approved Unanimously. PUBLIC INPUT OF ITEMS NOT ON AGENDA Dennis Gelvin spoke of the improvements and preservation of the upper ponds at the Vail Golf Course. He began by distributing snowmelt comparison graphs from years 2001, 2002, 2003, and 2004. He compazed the snowmelt this year with the snowmelt of 2002. He stated that this year is very comparable to the drought we had in 2002. He also stated that they are the conditions, which Eagle River Water and Sanitation District is trying to avoid this season. He spoke of what needed to be constructed at the Vail Golf Course in order to mitigate.drought conditions and supply ample water for the course. Dennis Gelvin stated that cost estimates from the water project have increased. He stated that there was alternative funding possibly through the Town of Vail or Trout Unlimited, he also encouraged grant applications. He went onto state that the cost of the original project has increased from $80,000 to $150,000, which includes the construction of both the lower and upper ponds. Both the upper and lower ponds would need to be constructed for the project to work. Julie asked if the Rec District should get started on grant writing due to the increased costs of the project. Dennis Gelvin agreed that would be a good idea. Julie also clarified that if we did run into a major problem would we be able to pump water out of Gore Creek over a 24 hour period of time, for emergency purposes only. Dennis Gelvin stated that we could use that as an alternative if we do get in a real bind, but he does not want that as the primary option. Dennis Gelvin also stated that the Black Lake release of water might be a possibility for late summer, early fall availability. Dennis Gelvin stated that Eagle River Water and Sanitation would be in close contact with Jim Myers if the diversions were made when the stream flow drops. Nino asked Dennis Gelvin if he was pleased with the cooperation and compliance of the Vail Recreation District in regards to Eagle water. Gelvin said yes. Peter Cook stated that he was concerned about plans tied to Gore Creek and asked if the Vail Golf Course needed to build its own wells. He went onto state that Cordillera Resort just bought water rights for their water requirements - is that what we are going to 2 need to do? Dennis Gelvin answered no, due to the possibility of future enlargements of Black Lake that would benefit the Vail Golf Course. VAg ARCHITECTURE BILLING GOLF CLUBHOUSE Dennis Stein described the work that VAg Architects have begun and the current work to date. Dennis questioned the Board if they felt satisfied with their work enough to pay the invoice received to date. Dennis asked the Boazd if they wanted to proceed. Julie asked if and when the Board approved a choice of Architects. Dennis stated the choice. of Architects was decided in December. Peter Cook stated that the Architect firm worked many hours and spent more money than the Rec District was actually billed for. Julie also went onto state that the firm will continue to work with us knowing that we have met our budget quota for the year. Boazd agreed that the invoice be paid in full, no motion, general business. NEW BUSINESS Hermann Staufer congratulated the new Board Members and thanked the taxpayers for the positive vote on the Dobson Arena debt. Hermann believes that the golf course has paid for the Dobson Debt and felt that savings derived from the passed ballot initiative be put back into the golf course for improvements. Hermann Staufer motioned. Tom seconded. Julie called for . discussion. Tom agreed that savings resulting from the "yes" vote for the Mill Levy increase be put back into the Golf Course for improvements. Julie stated that it is important we build a capital reserve fund to include all departments within the Recreation District. She went onto say that the capital reserve funds must be sensitive to all the Vail Rec Departments. Nino Licciazdi and Michelle Hall agreed with Julie's comment. Scott Proper asked for a clarification to Hermann Staufer's motion to put the money voted for the Dobson Debt back into the golf course. Proper questioned the appropriateness of such action. Motion carried. Approved unanimously. 3 SEATING OF NEWLY ELECTED BOARD MEMBERS Dennis explained the Oath of Office to the newly elected Board Members. Both members stated the Oath of Office. Dennis congratulated both newly elected Board Members; Scott Proper and Michelle Hall. OATH OF OFFICE Michelle Hall and Scott Proper took the Oath of Office. SELECTION OF OFFICERS Cook asked for a motion to open the floor for nominations. Cook nominated Julie Hansen as Chairman, Nino Seconded. Approved unanimously. Michelle Hall nominated Nino Licciardi for Vice-Chairman, and Peter seconded. Approved unanimously. Nino nominated Peter Cook for Secretary/Treasurer, and Hall seconded. Approved unanimously. EXECUTIVE DIl2ECTOR INPUT Dennis stated that he was meeting with Stan Zemler from the Town of Vail on Thursday, May 20, 2004 and needed one or two Board Members to accompany him to the meeting. Julie stated that she could attend. Michelle Hall needed to check her schedule to see if she could attend. Julie asked Dennis if it was a public meeting. Dennis did not know. Dennis went onto state that Vail Resorts has a buyer for the Avon Gymnastics facility and that it was recommended that the District attempt to secure a lease extension prior to completion.of the sale. He stated that the Town of Avon would be considering the approval of a special use permit for the continued present use of the facility (meeting to take place Tuesday May 18, 2004 5:30 PM). Peter Cook authorized Dennis to negotiate and sign an extension of the lease. Hall Seconded. Approved unanimously. Dennis stated that the Vail Golf Course was open for business and feels they are going to have a successful season. BOARD MEMBER INPUT Peter Cook updated the Board on the renovation of the Golf Course. He stated that he was working closely now with architect 4 Andy Johnson. He went onto say that Andy Johnson has taken over the project from Dick Baily and has revised drawings of the Golf Course renovation, which include renovated: greens, fairways, and new tees. He also went onto state that Andy's goal is to construct the Golf Course in phases. Andy Johnson has not yet established a contract with the Rec District. He is only working with us on his volunteered time. Cook estimated the project to cost 3.0 to 3.5 million. Julie reminded Cook that a contract would be contingent on a Mill Levy increase and we could not sign a contract before then. Peter agreed. Peter Cook motioned that Andy Johnson be the new golf course architect. Nino Seconded. Approved unanimously. Hall and Proper did abstain from vote due to no previous knowledge of the azchitects or the project. Julie stated that there would be a SDA workshop in Vail during the month of June and felt it would be a good idea for the new Board Members to attend. She also asked if there would be a Board retreat this summer. She feels that Board retreats are very useful and is good to get out of town for them. Nino agreed. Julie suggested that they meet with the Town of Vail one day during the Boazd retreat as well. Dennis stated that we needed to establish good communication and conversation between the Town of Vail, the Vail Recreation District and our new Board. Michelle Hall is excited about new capital projects and excited to work with staff and is interested in how business at the Rec District works. Scott Proper introduced himself and thanked the voters for voting for him. He introduced himself and spoke of his background, why he lives in Vail, and why he ran for the Vail Recreation Board of Directors. He is very excited to be a Board member. Nino thanked the taxpayers for voting in favor of the Mill Levy increase. He thanked the Director and staff of the Rec District for all the hard work that they have done. He feels the Rec District Staff is creating great opportunities and activities for youth and congratulated Youth Services on doing such a good job. He also requested that the Vail Rec District employee handbook be reevaluated and updated. Hermann Staufer stated that the new blue traffic signs that have been put up in Vail do not include the Vail Golf Course location. 5 He suggested that staff contact the Town of Vail to see if the location of the Vail Golf Course be put on the blue street signs. ADJOURNMENT Dennis stated that the next Board Meeting was going to take place at Dobson Arena in the conference room Tuesday June 1, 2004 at 5:30 PM. Nino motioned to adjourn at 7:00 p.m. and Peter seconded. Approved unanimously. ,~+~~~ - Peter W. Cook, Secretary a/04 BOD/5-11-04 minutes.doc ` G~~ . Amy Ludke, Assistant Manager 6 (138 (~ •f • b ~ l~,~cuc.~ ~ r~~` ~~ion 1 2nd Reading of Supp~~~aental 1 SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND 2003 2003 2004 Amended Unaudited 2004 Amended Budget Actuals Budget Budget Project Information Revenue Sales Tax 5,765,425 5,893,821 $ 5,890,320 $ 5,844,320 40% of total sales tax allocated to Capital Projects in 2003 & 2004 Federal Grant Revenue 2,211,386 89,700 725,200 2,807,929 Bus replacements Lease Revenue 150,000 146,147 150,000 150,000 Lease revenue from City Market 8 employee housing CDOT Reimbursement 300,000 167,771 40,322 Reimbursement for Bighorn flood remediation Buy-Down Program 1,035,500 173,708 - Sale of Deed Restricted Units Purchased by the Town Sale of Assets 1,000,000 1,000,000 - Sale of Berry Creek housing rights Transfer from Dispatch Service Fund 90,000 90,000 110,000 To fund computer aided dispatch Project Reimbursement 131,662 178,525 167,000 Gymnastics facility & E. Vail repeater ~/Uk-`~.c?, ~c~C,ynn ' Eagle County Grant Revenue - 555,000 366,000 r Countywide Computer Aided Dispatch8 E. Vail Repea'te Interest Income & Other 45,000 90,751 45,000 50,000 G...,.f,f~„e%y~„ G ~.,,.~.~ ~ Total Revenue 10,728,973 7,830,423 7,365,520 9,535,571 Expenditures Equipment Purchases Document Imaging 100,170 108,635 40,000 40,000 OCE maintenance, software upgrades, contract position Software & Hardware Upgrades . 58,000 102,671 172,000 172,000 Desktop OS upgrades, replacement PC's, server upgrades Web Page DevelopmenUEcommerce 34,600 12,000 12,000 Web / FTP / E-Commerce development and upgrades Eagle County CAD / RMS Project 325,000 323,842 250,000 676,600 County wide Computer Aided Dispatch !Records Mgmt System Radio System - 10,579 - 2 new stations & radio towers. Towers partially reimbursed East Vail Repeater 345,000 345,754 - Console Equip-911 upgrade 69,500 69,500 - Police Vehicles Hardware Laptop 68,485 68,485 Video Security for Jail - 11,500 11,500 Comprehensive system to record all cameras; reduces liability Patrol Car Video Cameras - 22,500 22,500 Grant funding to be pursued before purchase ORV for Fire Dept - 100,000 107,370 Quick Response Vehicle Fire Department Breathing Apparatus - 25,000 25,000 Replacement of cylinders and compressor; grant funding to be pursued Repower Buses 152,000 15,484 126,000 - Replace transmissions and engines to extend useful life Replace Buses 2,475,490 1,264,000 3,739,490 GPS for Buses - .150,000 150,000 800 MHz radio system 152,372 151,898 - Principal and interest payments for lease/purchase Police Vehicles 274,000 279,200 Council Chamber Sound System 17,000 16,515 - Subtotal Equipment Purchases __ 4,071,617 1,144,878 2,173,000 5,304,145 Capital Maintenance Bus Shelter Replacement 30,000 9,750 10,000 30,250 Bear Proof Trash Containers 40,000 - In the Village Capital Street Maintenance 782,947 619,299 740,000 840,000 Preventive maintenance, patching, overlays and seal coats Parking Structure Maintenance 45,000 180,000 Parking Structure Improvements 450,000 271,042 340,000 340,000 Various Parking Structure Improvements General Facility Improvements 470,000 427,374 519,000 571,286 Various Facility Capital Improvements Subtotal Capital Maintenance 1,817,947 1,327,465 1,609,000 1,961,536 Street Reconstruction SUPP 1 by Fund 040415 C-1 y I" ~ ~IOn 1 2nd Reading of Supp~~.,iental 1 Other Bighorn Flood Remediation Spruce Way 8 Columbine Vail Valley Drive -Design Vail Valley Drive - 1st Phase Subtotal Street Reconstruction Buildings 8 Improvements Town Manager's Residence Town Manager's office Library Building Remodel Village Inn Condo Fire infrastructure improvements Fiber Optics in Buildings Dobson Ice Arena Way Finding Improvements Town Shop Imp -Storage Project Donovan Park Pavilion Indoor Recreation/Gymnastics Subtotal Bldgs /Improvements streetscape Projects West & East Meadow Drive Village streetscape Subtotal streetscape Projects Housing Program Mountain Bell Housing Ruins Buy-Down Program Timber Ridge Timber Ridge Loan Subtotal Housing Program Lionshead Redevelopment Lionshead Master Plan Subtotal Lionshead Redevelopment Other Improvements . Loading and Delivery Studies Street Light Improvement Program Drainage Improvements Vail Today I-70 Noise Memorial Park Loan Children's Garden of Learning Subtotal Other Improvements SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND 2003 2003 2004 Amended Unaudited 2004 Amended Budget Actuals Budget Budget 158,250 158,250 253,050 310,133 142,930 340,000 312,567 894,230 780,950 - 50,000 50,000 10,125 5,022 7,343 85,000 87,013 - 10,200 - 179,337 1,970 177,367 70,000 15,000 85,000 24,837 16,638 16,250 100,000 14,426 85,573 552,565 552,565 - 2,166,631 2,133,166 33,465 47,437 55,415 150,000 180,000 3,296,132 2,866,215 165,000 634,998 Project Information Vail Valley Drive Golden Peak to Sunburst, and Mill Creek Circle, with bike Reconstruct Vail Valley Drive in segments Remodel of the Library Public Restrooms 8~ janitorial closet . Design costs Cabling /Network Infrastructure Vail Recreation District - to expand capacity Signs in town, on I-70, 8~ in parking structures -adds maintenance Complete project Move to Avon temporarily; Red Sandstone site t`~o k.. ~.,r;~ ~-eaca.~ 247,323 42,705 204,617 Construct streetscape plan, drainage, lighting. public art and landscaping 37,093 87,095 1,990,425 2,017,425 Design in 2002; additional funding from RETT 284,416 129,800 1,990,425 2,222,042 30,500 35,226 - - 16 - 1,100,000 142,799 100,000 100,000 Net cost of deed restricted units for resale 976,787 52,029 925,000 925,000 $925K Replenishment reserve 1,000,000 - 2,107,287 230,070 1,025,000 1,025,000 120,802 64,463 350,000 398,300 120,802 64,463 350,000 398,300 Desigh costs to implement Town improvements: Construction 8,396 8,200 - 50,000 45,480 50,000 50,000 19,535 15,545 75,000 75,000 10,000 6,390 - 106,500 88,196 391,000 363;303 50,000 50,000 - 55,000 50,000 - 299,431 263,811 516,000 488,303 Finish Project Add new street lights and refurbish residential lighting program Continue implementation of drainage master plan SUPP 1 by Fund 040415 C-2 ~~~ ~~ ~. ~` ,ion1 2nd Reading of Supp~e,nental 1 Total before Transfers Transfer for Debt Service Total Expenditures Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND 2003 2003 2004 Amended Unaudited 2004 Amended Budget Actuals Budget Budget Project Information 13,891,862 6,807,652 7,828,425 12,034,324 1,878,449 1,942,620 2,337,897 2,337,897 To fund debt service on all Town bonds 15,770,311 8,750,272 10,166,322 14,372,221 (5,041,338) (919,849) (2,800,802) (4,836,650) 8,942,580 8,942,580 3,901,242 8,022,731 $ 3,901,242 $ 8,022,731 $ 1,100,440 $ 3,186,081 SUPP 1 by Fund 040415 C-3 ~* ~ ~~ '•..:: ~~ ..:rsion 1 2nd Reading of Supplemental 1 Real Estate Transfer Tax Fund Five-Year Summary of Revenue and Expenditures 2003 2003 2004 2004 REVENUE Real Estate Transfer Tax Golf Course Lease Lottery Revenue Project Reimbursements Interest Income 8~ Other Recreation Amenity Fees Total Revenue EXPENDITURES Annual Maintenance RETT Collection Costs Rec. Path Capital Maintenance Alpine Garden Support Tree Maintenance Street Furniture Replacement Black Gore Creek Sand Mitigation Bear Proof Containers Park, Path & Landscape Maintenance Subtotal Maintenance Recreation Path/Trail Development Trail Signs Trailhead Development N. Frontage Rd. (School to Roundabout) Gold Peak to Soccer Field Village Streetscape Design & Implement Subtotal Pathways Capital Maintenance Raw Water Project Playground Safety Improvements Pirate Ship Park -Per Safety Plan Big Horn Park -Per Safety Plan Public Art Amended Unaudited Proposed Amended Budget Actuals Budget Budget Project Information 2,500,000 3,270,223 $ 2,750,000 $ 2,750,000 109, 300 107,941 112, 579 112,579 20,000 22,295 20,000 20,000 38,286 38,286 50,000 131,700 124,359 50,000 50,000 15,000 12, 928 10,000 10,000 2,814,286 3,576,032 2,942,579 2,992,579 87,000 87,000 137,500 137,500 Collection fee remitted to the General Fund 240,000 254,107 135,200 135,200 Capital maintenance of the town's rec. path system 56,460 50,000 75,000 75,000 04 only, one time $25K to pay off debt & daily operations 75,000 14,584 60,000 60,000 Provide additional trees to Vail's public areas 20,000 18,620 25,000- 25,000 Additions and replacement of street furniture 105,978 105, 750 100,000 150,000 18,000 17,100 9,500 9,500 In TOV parks 823,011 680,348 857,281 857,281 Ongoing path, park and open space maintenance 1,425,449 1,227, 509 1, 399,481 1,449,481 40,365 10,898 - ' 20,000 20,000 20,000 Improve trailheads - 650,000 650,000 Fund Path from Red Sandstone Pedestiran Brdg to Roundabout 335,000 335,000 - -Bike paths -portion of Vail Valley Drive Project 410,637 410,850 1,750,000 1,750,000 806,002 758,748 2,420,000 2;420,000 249,720 20,622 - P29,097 Convert parks from treated water to raw water 32,605 32,605 300,000 235 - 299,765 - 225,000 225,000 108,380 74,166 75,000 109,213 SUPP 1 by Fund 040415 R-1 ~~~, ~~~ ,~, _ '~rsion 1 2nd Reading of Supplemental 1 Real Estate Transfer Tax Fund Five-Year Summary of Revenue and Expenditures 2003 2003 2004 2004 Amended Unaudited Proposed Amended ' Budget Actuals Budget Budget Project Information Subtotal Capital Maintenance 690,705 95,023 300,000 895,680 Park Development Donovan Park 200,000 136,531 53,000 White Water Park 2,000 1,180 108,000 108,000. Funds 3rd hole at Whitewater Park Gore Creek Promenade Bridge - 227 100,000 100,000 Red Sandstone School Soccer Site 2,936 2,300 - Property Acquisition 676 Deed requests Vail Memorial Park 4,325 Subtotal Park Development 204,936 145,239 208,000 261,000 Open Lands Snowberry 300,000 Subtotal Open Lands 300,000 - - - Project Management Parks and Landscaping 76,531 76,138 78,827 78,827 AIPP 103,492 72,913 58,496 27,435 Subtotal Project Management 180,023 149,051 137,323 106,262 Total Expenditures 3,607,115 2,373,570 4,464,804 5,132,423 Revenue Over (Under) Expenditures (792,829) 1,202,462 (1,522,225) (2,139,844) Beginning Fund Balance 5,084,313 5,084,313 4,291,484 6,286,775 Ending Fund Balance $ 4,291,484 $ 6,286,775 $ 2,769,259 $ 4,146,931 SUPP 1 by Fund 040415 R-2 Version 1 2nd Reading of Supp #1 SUMMARY OF REVENUE, EXPENDITURES AND CHANGE IN FUND BALANCE ~`' , ~.Y VAIL MARKETING FUND Revenue Business Licenses Earnings on Investments Total Revenue Expenditures 2003 2003 2004 Amended Unaudited 2004 Amended Budget Actuals Budget Budget $ 318,000 $ 314,868 $ 316,000 $ 316,000 - 2,412 - - 318,000 317,280 316,000 316,000 Marketing Expenses 308,000 297,000 300,000 311,000 Collection Fee -General Fund 12,720 15,743 15,800 15,800 Total Expenditures 320,720 312,743 315,800 326,800 Revenue Over (Under) Expenditures (2,720) 4,537 200 (10,800) Beginning Fund Balance 32,166 31,731 29,446 36,268 Ending Fund Balance $ 29,446 $ 36,268 $ 29,646 $ 25,468 SUPP 1 by Fund 040415 M-1 Version 1 2nd Reading of Supplemental 1 SUMMARY OF REVENUE, EXPENDITURES, CHANGE IN FUND BALANCE DISPATCH SERVICES FUND 2003 2003 2004 Amended Unaudited 2004 Amended Budget Actuals Budget Budget Revenue E911 Board Revenue $ 644,439 $ 642,487 391,648 391,648 Interagency Charges 674,306 674,253 711,875 711,875 Town of Vail Interagency Charge 450,530 450,531 463,815 463,815 Earnings on Investments - 5,335 - 0 Total Revenue 1,769,275 1,772,606 1,567,338 1,567,338 Expenditures Salaries & Benefits 1,281,109 1,228,933 1,276,096 1,276,096 Operating, Maintenance & Contracts 110,361 95,124 220,785 220,785 Capital Outlay 389,242 248,577 13,750 242,822 Total Expenditures 1,780,712 1,572,634 1,510,631 1,739,703 Revenue Over (Under) Expenditures (11,437) 199,972 56,707 (172,365) Beginning Fund Balance 266,212 266,212 254,775 $ 466,184 ~-~: Ending Fund Balance $ 254,775 $ 466,184 $ 311,482 $ 293,819 ~ . ~_. SUPP 1 by Fund 040415 D-1