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HomeMy WebLinkAbout2004-08-17 Support Documentation Town Council Work Session,% VAIL TOWN COUNCIL WORK SESSION AGENDA 11:00 A.M., TUESDAY, AUGUST 17, 2004 VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. Transportation will leave Municipal Building Parking Lot promptly at 11:10 A.M. ~. Dwight Henninger ITEMITOPIC: I-70 Noise /Demonstration Site Visit (1 hr. 30 min.) Chad Salli BACKGROUND: In partnership with the Colorado Motor Carriers Association, the Town of Vail has initiated a comprehensive program to help reduce the impact of noise on I-70 through Vail. One of the actions identified in a Dec. 3, 2003 memorandum of understanding between the .two entities is to establish baseline measurements for noise levels associated with various types of vehicles with the intent to develop an enforceable. maximum decibel standard. The town's existing noise ordinance allows for trucks to emit noise up to 90 decibels when measured from 25 feet, while the Environmental Protection Agency (EPA) regulations allow for trucks to emit noise up to 83 decibels when measured from 50 feet from the centerline of travel. During the noise level demonstration site visit, measurements will be taken representing several vehicle types, including a mufFler-compliant .tractor trailer, a non-compliant tractor trailer, and several variations of motorcycles and cars. This demonstration will be used to generate discussion on the adequacy of the town's existing noise ordinance and enforcement by the Vail Police Department. In addition, a representative from Jacobs Vehicle Systems (maker of the fake brake) and Greg Fulton of the Colorado Motor Carriers Association will be on hand to participate in the discussion. ACTION REQUESTED: Evaluate if the noise ordinance should be further reviewed or modified. 12:00 P.M., Working Lunch (30 min. 2. Bill Gibson ITEM/TOPIC: An appeal of the Town of Vail Design Review Board's denial of a design review application, pursuant to Chapter 12-11, Design Review, Vail Town Code, to allow for a change to approved- plans (i.e. landscape plan), located at 252 West Meadow Drive/Lot 8, Vail Village Filing 2. (20 min.) ACTION REQUESTED OF COUNCIL: Uphold, overturn, or modify the Design Review Board's denial of a design review application pursuant to Chapter 12-11, Design Review, Vail Town Code. BACKGROUND RATIONALE: On July 7, 2004, the Design Review Board denied a design review application pursuant to Chapter 12-11, Design Review, Vail Town Code, to allow for a change to approved plans (i.e. landscape plan), located at 252 West Meadow Drive. The appellant, Ted Halaby, property owner, has appealed the Design Review Board's denial. Please refer to the staff memorandum dated August 17, 2004, for additional information. STAFF RECOMMENDATION: Staff recommends that the Town Council upholds the Design Review Board's denial of a design review application, pursuant to Chapter 12-11, Design Review, Vail Town Code, to allow for a change to approved plans (i.e. landscape plan), located at 252 West Meadow Drive/Lot 8, Vail Village Filing 2. Should the Town Council choose to uphold the Design Review Board's decision, the Community Development Department recommends the Town Council make the following finding: 1. The Vail Town Council finds that upon review of the evidence and testimony presented at this public hearing, that the standards and conditions imposed by the requirements of Title 12 (Zoning Regulations) have been implemented and enforced correctly by the Design Review Board. In making this finding, the Council has relied upon the interpretation of the Town's adopted design guidelines by the appointed members of the Design Review Board. 3. Frank Johnson ITEM/TOPIC: Vail Valley Chamber and Tourism Bureau (WCTB) Presentation to Council (15 min.) ACTION REQUESTED OF COUNCIL: Provide feedback to the group regarding their 2004 programs and 2005 proposals. Provide direction to staff for preparation of the 2005 budget proposal. r 4. Kaye Ferry ITEM/TOPIC: Vail Chamber and Business Association (VCBA) Presentation to Council (15 min.) /~ ACTION REQUESTED OF COUNCIL: Provide feedback to the group regarding their 2004 programs and 2005 proposals. Provide direction to staff for preparation of the 2005 budget proposal. 5. Sybil) Navas ITEMITOPIC: Commission on Special Events (CSE) funding request presentation for 2005 (15 min.) ACTION REQUESTED OF COUNCIL: Provide feedback to the group regarding their 2004 programs and 2005 proposals. Provide direction to staff for preparation of the 2005 budget proposal. 6. Judy Camp ITEM/TOPIC: First reading of Ordinance, No. 21, Series 2004, an Ordinance making Supplemental Appropriations to the 2004 Budget. (10 min.) 7. Matt Mire ITEMITOPIC: Second reading of Ordinance No. 17, Series of 2004, an Ordinance amending Special Development District #4, Cascade Village, to allow for the creation of Development Area E, located at Tract K, Glen Lyon Subdivision, and setting forth details in regard thereto. (5 min.) ACTION REQUESTED OF COUNCIL: Table the second. reading of Ordinance No. 17, Series of 2004, to October 5, 2004. BACKGROUND RATIONALE: On July, 12, 2004, the Town of Vail Planning and Environmental Commission voted 4-2 to forward a recommendation of approval, with conditions, for the proposed amendments to Special Development District #4, Cascade Village. On August 3, 2004, the Town Council approved the first reading of Ordinance No. 17, Series of 2004, with a condition, by a vote of 7- 0. The condition of approval requires Vail Resorts to resolve the outstanding issues related to the Protective Covenants of Glen Lyon Subdivision. Vail Resorts is working toward resolution of the covenant issues. They are presently conducting noise level testing and scheduling neighborhood meetings with those individuals party to the covenants. 8. George Ruther ITEM/TOPIC: PEC/DRB Update (10 min.) 9. ITEMITOPIC: Matters from the Mayor and Council (10 min.) 10. ITEM/TOPIC: Information Update (5 min.) 11. ITEMITOPIC: Executive Session, Pursuant to C.R.S. 24-6-402(4) (b)(e). Conference with Attorney and negotiations surrounding Lionshead Redevelopment. (30 min.) 12. ITEMITOPIC: Adjournment (2:40 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT 12 NOON. TUESDAY, SEPTEMBER 7, 2004 IN THE VAIL TOWN COUNCIL CHAMBERS. ~. Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. TO: Town Council FROM: Stan Zemler, Town Manager Dwight Henninger, Police Chief Greg Hall, Public Works Director Chad Salli, Town Engineer Suzanne Silverthorn, Community Information Officer DATE: August 17, 2004 SUBJECT: I-70 Noise Demonstration Site Visit 1. BACKGROUND In partnership with the Colorado Motor Carriers Association, the Town of Vail has initiated a comprehensive program to reduce the impact of noise on I-70 through Vail. One of the actions identified in a Dec. 3, 2003 Memorandum of Understanding between the two entities is to "establish baseline measurements for noise levels associated with various types of vehicles with the intent to develop an enforceable maximum decibel standard." The current Town of Vail noise ordinance prohibits vehicles weighing more than 10,000 pounds to exceed 90 decibels when measured from 25 feet and no more than 80 decibels for vehicles weighing less than 10,000 pounds. The purpose of the site visit is to conduct a series of noise measurements on I-70 using a combination of muffler-compliant and non-compliant vehicles (tractor trailers, motorcycles and cars) to evaluate the adequacy of the Town of Vail noise ordinance as it pertains to motor vehicle noise and related enforcement efforts by the Police Department. 2. NOISE REGULATIONS & STANDARDS The town's noise ordinance provides for local regulatory control. However, given the cross-country~function of the interstate system, federal regulations have been developed by the Environmental Protection Agency (EPA) for consistency across state lines. The Memorandum of Understanding between the Town of Vail and Colorado Motor Carriers Association calls for the two entities to evaluate whether a maximum decibel standard . for all vehicles passing through Vail could be developed based on EPA noise standards for trucks and other vehicles. The EPA standards, as well as the town's regulations on motor vehicle noise, are presented below: Table 7 Town of Vail Noise Ordinance & EPA Com arisons Maximum Level Distance Town of Vail 90 dBA trucks 25 feet from vehicle Town of Vail 80 dBA (cars 25 feet from vehicle EPA* 80-83 dBA (vehicles 50 feet from centerline of travel *Low Speed Noise Emission Standard. Vehicles which are manufactured after the following effective dates shall be designed, built and equipped so that they will not produce sound emissions in excess of the levels indicated. Specific testing procedures are required. Table 2 EPA Factory Standards Manufacture Date Level (i) Janua -1; 1979 83 dBA ii Janua 1, 1988 80 dBA Environmental Protection Agency, "Noise Emission Standards For Transportation Equipment", Title 40, Code of Federal Regulations, Chapter 1, Part 2.05, Subpart B- Medium and Heavy Trucks 3. ENFORCEMENT Since April, at the direction of the Vail Town Council, the Vail Police Department has been conducting traffic enforcement operations on I-70 from milemarker 172 to 182. In addition to speed enforcement, the program has included point source noise level readings. All officers have been trained to use the noise meters and properly enforce the existing ordinance. The department has now begun to use the noise meters as part of the enforcement program. 4. NOISE LEVELS DETREMENTAL TO HEALTH The Occupational Safety and Heath Administration (OSHA) standards require protection (ear plugs) against the effects of noise exposure when sound levels exceed those shown in the following table: Table 3 OSHA Standards Duration per day In hours Sound level dBA 8 90 6 92 4 95 3 97 2 100 1.5 102 1 105 .5 110 .25 or less 115 Various studies have shown that lifetime exposure (40 year working life) to unprotected noise levels have resulted in estimated risk of "material hearing impairment" (25 dBA loss) as follows: Table 4 Exposure to Unprotected Noise Levels Stud Ex osure dBA Estimated Risk 90 21 ercent International Organization for Standardization 85 10 ercent 80 0 90 22 ercent Environmental Protection Agency 85 12 ercent 80 5 ercent 90 29 ercent National Institute for Occupational Safety and Health 85 15 ercent 80 3 ercent 2 As it relates to highway noise in Vail, these studies would suggest a low risk for permanent hearing loss over time. However, the Federal Highway Administration standard for new construction noise mitigation is 66 dBA at a residence or place of business. This standard was presumed to be set based on studies of noise acceptance based on "quality of life" factors, such as stress levels,. ability to carry on conversations, sleep, etc. 5. TOV NOISE MITIGATION ACTIONS The Town of Vail has identified four areas of focus to mitigate I-70 noise on a short-term and long-term basis: 1) education; 2) enforcement; 3) engineering; and 4) legislation. The following is a list of activities currently underway: • As noted, the Vail Police Department is continuing with ayear-long traffic and noise enforcement program called "65 Max." • Speed and noise studies will be conducted this month by Hankard Environmental and will be compared with data collected during the spring. • Requests have been forwarded to the Colorado Department of Transportation and the Federal Highway Administration for approval of a temporary noise wall pilot program to occur in the summer of 2005. • At the town's request, the Colorado Department of Transportation has updated "Noise Ordinance Enforced" signs on I-70 with penalty information. • The Colorado Motor Carriers Association is working with the Colorado State Patrol to launch a "Target Zero" project to expand Vail's traffic enforcement program to other areas along the I-70 corridor and is prepared to initiate an awareness campaign with its membership. • The Colorado Motor Carriers Association has asked for the Town of Vail's assistance in approaching Sen. Jack Taylor to request sponsorship of state legislation that would increase the penalty for failure to maintain or alter a muffler. • Hankard Environmental is currently researching long-term mitigation solutions and will make a presentation to the Town Council in October. 6. ACTION REQUESTED OF COUNCIL The question before the Vail Town Council relates to the town's noise ordinance as follows: • Based on results from the site visit and other information provided, should the Town of Vail further research or modify its noise ordinance? The ordinance states that vehicles weighing more than 10,000 pounds may not exceed 90 decibels when measured from 25 feet and may not exceed 80 decibels for vehicles weighing less than 10,000 pounds when measured from 25 feet. Attachments --Town of Vail Noise Ordinance --EPA Noise Standards --Memorandum of Understanding, Town of Vail/Colorado Motor Carriers Association 3 t. i '' S-1-7: NOISE PROHIBITED: 5-1-7: NOISE PROHIBITED: TOWN OF VAIL NOISE ORDINANCE Page 1 of 5 A. Prohibited Act: The making and creating of an excessive or an unusually loud noise at any location within the Town heard and measured in a manner hereinafter set forth, shall be unlawful, except when made under and in compliance with a permit issued pursuant to subsection F of this Section. B. Definition: An "excessive" or "unusually loud noise" shall be defined as follows: 1. Noise of any duration which exceeds the allowable noise limit for the zone in which the noise source is located by fifteen (15) decibels. 2. A noise, one minute or more in duration out of any ten (10) minute period, which exceeds the allowable noise limit for the zone in which the noise source is located by ten (10) decibels. 3. A noise of five (5) minutes in duration and a total of five (5) minutes out of any ten (10) minute period, which exceeds the allowable noise limit for the zone in which the noise source is located by three (3) decibels. C. Sound Measurement Standard: For the purpose of determining and classifying any noise as excessive or unusually loud as declared to be unlawful and prohibited by this Section, the noise shall be measured on a decibel or sound level meter of standard design and quality operated on the A-weighting scale. 1. If the noise source is located on private property, the noise shall be measured at or beyond the property line of the property on which the noise source is located. 2. If the noise source is located on public property, the noise shall be measured no closer than ten feet (10') from the noise source. D. Allowable Limits: The following shall be the allowable noise limits for the time periods and zones specified; Zoning Designation Of Property On Maximum Number Of Maximum Number Of Which Source Of Noise Is Located Decibels Permitted From Decibels Permitted From All residential zones excepting 7:00 A.M. to 11:00 P.M.. 11:00 P.M. to 7:00 A.M. HDMF Commercial plus HDMF 55 decibels 65 decibels 50 decibels 60 decibels Industrial service zones 80 decibels 75 decibels E. Permit To Exceed Limits: Applications for a specified permit to exceed noise level designated in this Section may be made to the Town Manager or duly authorized representative. The Town Manager or duly authorized representative may grant the relief as applied for if he/she finds the following: 1. That additional time is necessary for the applicant to alter or modify such activity or operation to comply with this Section. 2. The activity, operation or noise source will be of temporary duration, and cannot be done http://66.113.195.234/CO/Vail/09001000000007000.htm 7/27/04 i 5-1-7: NOISE PROHIBITED: Page 2 of 5 in a manner that will comply with subsection A of this Section. 3. That no other reasonable alternative is available to the applicant. 4. That the permit is necessary for the community's cultural, historical or social benefit. The Town Manager may prescribe any conditions or requirements deemed necessary to minimize adverse effects upon the community or the surrounding neighborhood, including but not limited to specific times or functions of the noise on location of the noise source. Any permit granted by the Town Manager under this Section shall contain all conditions upon which the permit has been granted and shall specify a' reasonable time that the permit shall be effective. F. Exceptions: The maximum permissible noise limits for the times and zones specified in subsection D of this Section shall not apply to sound emitted from the following: 1. Any authorized emergency vehicle when responding to an emergency call or acting in time of an emergency; 2. Activities of a temporary duration permitted by law and for which a license or permit therefor has been granted by the Town, including but not limited to parades and fireworks displays; 3. Any construction equipment operated upon a residential, commercial, industrial, or public premises during the time period between seven o'clock (7:00) A.M. and seven o'clock (7:00) P.M.; provided, however, that the operation of the construction equipment during the hours of seven o'clock (7:00) A.M. and seven o'clock (7:00) P.M. shall not exceed ninety (90) decibels; 4. Any snowmaking equipment; 5. Any motor vehicles designated for and operated on the public streets, alleys, highways or freeways; 6. The sounds of any permitted bells or chimes or the amplified reproductions of the sounds of any bells or chimes played between the hours of eight o'clock (8:00) A.M. to seven o'clock (7:00) P.M., provided that said sounds shall not exceed eighty (80) decibels. G. Motor Vehicle. Noise: 1. No person shall operate nor shall the owner permit the operation. of any motor vehicle or combination of motor vehicles at any time or place when such operation exceeds the following noise levels for the category of motor vehicle and for the designated time period specified in the table set forth below. The standards set forth in this table shall apply to all noise emitted from motor vehicles including any and all equipment thereon, under any conditions of acceleration, deceleration, idle, greater load, and whether or not in motion. Maximum allowable noise levels for motor vehicles shall be as follows: Measurement Maximum Distance From Type Of Vehicle Allowable Time Period Noise Levels Vehicle http://66.113.195.234/CO/Vail/09001000000007000.htm 7/27/04 1 5-1-7:.NOISE PROHIBITED: Page 3 of 5 Vehicles weighing less than 10,000 Any time 80 decibels 25 f pounds, manufacturer's gross vehicle weight Vehicles weighing more than 10,000 Any time 90 decibels 25 feet pounds manufacturer's gross vehicle weight 2. Exhaust Muffler ' : It is unlawful for any person to drive or move or for the owner of any motor vehicle to permit to be driven or moved, any motor vehicle or combination of motor vehicles at any time which is not equipped with an exhaust muffler. It is unlawful for any person or for the owner of any motor vehicle to change or modify the exhaust muffler, air intake muffler, or any other sound-reducing device in such a manner that the noise emitted from the motor vehicle: a) exceeds the noise levels as established in the maximum allowable noise level table for motor vehicles, or b) is increased above the sound pressure level of the vehicle as originally manufactured. 3. Idling Engines: a. It shall be unlawful for any person to idle or permit the idling of the engine of any bus, truck, or any motor vehicle of any kind whatsoever, for a period of time in excess of twenty (20) minutes within the Town limits. b. Notwithstanding subsection G3a of this Section, it shall be unlawful for any person to permit any idling whatsoever of the engine of any unattended bus, truck or any motor vehicle, except for refrigeration vehicles, within the Lionshead Mixed Use 1, Lionshead Mixed Use 2, Commercial Core 1 or the Commercial Core 2 Zone Districts of the Town. H. Amplified Sounds: 1. Purpose: The Town Council enacts this legislation for the purpose of securing and promoting the public comfort, safety, and welfare of its citizenry. While recognizing that certain uses of sound-amplifying equipment are protected by the constitutional rights, of freedom of speech and assembly, the Council nevertheless feels obligated to reasonably regulate the use of sound-amplifying equipment in order to protect the correlative constitutional rights of the citizens of this community to privacy and freedom from public nuisance and loud and unnecessary noise. 2. Prohibition And Regulation: It shall be unlawful for any person other than the personnel of law enforcement or governmental agencies to install, use, or operate within the Town a loudspeaker or sound-amplifying equipment in a fixed or moveable position or mounted upon any sound truck for the purposes of giving instructions, directions, talks, addresses, lectures, or transmit or project music to any person or assemblage of persons in or upon any public street, alleys, sidewalks, park or place, or public property, except when installed, used, or operated in compliance with the following provisions: a. In all residential zones, no sound-amplifying equipment shall be installed, operated or used for commercial purposes at anytime. http://66.113.195.234/CO/Vail/09001000000007000.htm 7/27/04 • 5-1-7: NOISE PROHIBITED: Page 4 of 5 ' b. The operation or use of sound amplifying for noncommercial purposes in all residential zones and within one hundred feet (100') thereof, except when used for regularly scheduled operative functions by any school or for the usual and customary purposes of any church is prohibited between the hours of four thirty o'clock (4:30) P.M. and nine o'clock (9:00) A.M. of the following day. c. At the Gerald R. Ford Amphitheater located within Gerald R. Ford Park, the operation or use of sound-amplifying equipment for commercial purposes is prohibited between the hours of twelve o'clock (12:00) midnight and eight o'clock (8:00) A.M. of the following day. . d. In all other zones, except such portions thereof as may be included within one hundred feet (100') of any residential zone, the operation or use of sound-amplifying equipment for commercial purposes is prohibited between hours of ten o'clock (10:00) P.M. and eight o'clock (8:00) A.M. of the following day. e. In all other zones, except such portions thereof as may be included within one hundred feet (100') of any residential zone, the operation or use of sound-amplifying equipment for noncommercial purposes is prohibited between the hours of ten o'clock (10:00) P.M. and seven o'clock (7:00) A.M. of the following day. The only sounds permitted shall be either music, human speech, or both. The sound emanating from sound-amplifying equipment shall be limited in volume and intensity for the times such sound is permitted by subsection H2 of this Section shall be as set.forth in subsection D of this Section. In no event, shall the sound be loud and raucous or unreasonably jarring, disturbing, annoying, or a nuisance to reasonable persons of normal sensitivity within the area of audibility. 3. Permit Required: It shall be unlawful--for any person, business or corporation to operate sound-amplifying equipment in accordance with this Chapter without first obtaining a permit from the Town. Application for such permits will be on forms provided by the Town. The following information shall be provided by the applicant: a. Name, address and telephone number; b. The place or places the applicant will be playing amplified sound; c. The dates and times the applicant will be playing amplified sound. All permits shall be valid for a period of one calendar year. Appeal: Appeal of any action of the Town Manager or duly authorized representative pursuant to subsections E and H of this Section, denying the issuance of a permit to exceed the noise level or to play amplified sounds, may be filed within thirty (30) days following such action with the Town Council which shall hear said appeal in accordance with its rules of procedure. The Town Council may confirm, reverse or modify the actions of the Town Manager or his/her duly authorized representative. J. Penalty: Any person, partnership, association, or corporation convicted of a violation of any provision of this Section shall be subject to penalty as provided in Section 1-4-1 of this http://66.113.195.234/CONaiI/09001000000007000.htm 7/27/04 .~ 5-1-7: NOISE PROHIBITED: Page 5 of 5 Code. K. Four Day Limit: 1. Any person wishing to play "amplified sounds" as defined in subsection H of this Section during any period not to exceed four (4) consecutive days shall not be required to provide the information set forth in subsection H3 of this Section in such person's application. 2. Upon the receipt of an application to play amplified sound during any period not to exceed four (4) consecutive days, the Town Manager, without the necessity of a public hearing, shall either grant or deny the application after consideration of all the relevant factors. Before the Town Manager shall grant any such application, the Town Manager shall be required to make the findings set forth in subsection E4 of this Section. (Ord. 3 (1999) § 10: Ord. 20(1988) § 1: 1997 Code: Ord. 15(1988) § 1: Ord. 26 (1984) § 1: Ord. 32 (1982) § 1: Ord. 1(1981) § 1) http://66:113.195.234/CO/Vail/09001000000007000.htm 7/27/04 1/lectronic3~~de of Federal Regulations: a-CFR EPA S~rrda ra tiome..Page > Exe_cutive. Branch > e-CFR_Home Electronic Code of Federal Regulations (e-CFR) BETA TEST SITE e-CFR Data is current as of August 6, 2004 Title 40: Protection of Environment. Brows. e Previous ~ Browse. Next PART 205-TRANSPORTATION EQUIPMENT NOISE EMISSION CONTROLS Section Contents Subpart_~-General__Proysons § _2U 5.1, .. _Gener..al_ applcabihty._ _2..05 2... Definito. ns.. 4.205.3_,_, Number_aid_.ge..nd_er. §..205 4,._Inspecton and_monitorng,. 2.0...5._5 __ Txem~tions. ;~ 205,5-1_._ Testing excn~ption, ~_2Q~ 52 _. National Security exemptions... 205.5-3 ..1 xport exemptions.. Sub~art__B-Medium and_Heay_y_Trucks 205.5O_ r~pplicabilty__ §_`05.,51____ Def nition~, §_20.52 _~~ _ie e noise emi~5ign.~tandar 205.54_,._ 1 cst procedures,, § _2t)a 54-_1. l.ow._speed sound. emission. #est p..m....cedures, §._205.5-2. Sound data_acquisiti~n rystem. § 205 55_.. Requrremen..ts,. ~~' 2.05 55-1_ General requirements., 20~ 55-.2... Comp..liauc...e_with standards.. § 205 55.-3. Configuration tdentfi~ation. ?0~ ~~-~_ Labeling coniphanee. ti 205 ~5-$_ Labeling eatznor. jRes~,nreci1 §__'.05.56 Testing by tile. r~dm>nistra..tor, _205 S7 Sekct~~e enforcemc,nt._auditing requirements.,. §_?0~ 37-1__ Tes request,. ~~'__2.05,5'-2__...Test_~•ehicle sample selection.. ~_Z_ 05 57-_3__ Test ~~c,h~cle_preparation.. ~~' .2t)~.57--~ 'Testing proczdtires. ~~' 2(35.57..-5.. Reporting_of the tes.results.. § 20.5?-E flc;ceptance .arid rejection of batches.. ,~~', 205.57-7_ Acceptance._a~ld, rejection of batch sequence. ~~'_20~.5',-$._ C;outinued testing,,, § _.5.57-y Pruhrition on distriburion. in coninerce; rnanufaci:urer's remedy, _20~ 58 In use requirernen 5, y 2_. .58-.1 . Wat~-anty. Page 1 of 105 http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&sid=4a9d3c89cbc21 cebb 17d415e26d72a84&rgn=div5... 08/10/2004 1/lectronic~Code of Federal Regulations: a-CFR §._' ~? S'_5 ~..-2 __Tanipering, ~. 20~.$R-3__InStn-ctic~n_s for maintenance_~u_se._and.repa'v_. x_205.59__ Rc.ca(1 of ngncomplying ~~ehicles. appendix I to Subpart.B of Part 2QS S ub~art _C_~Reser~ ed.~ Subpart_D.-Motorcycles ~.205,_15U Apphcablity, §. ZO.S .15 l_.__De finitions: §..20~ 1.52 Noise emission standards.. §._205.1.53 Engine displacement.. ~,205.1~~....__C_.onsideration of alternative test procedures. ~. 205.155 IV1o_.tnrcycle_class. and manutacturzr_abbre~i.atipn. 205 1.56 jl2gseived1 ~__2t)5._i ~7 __Requirements, §._205 1.57 1 General requirements. ~_20~,151 2 Co. mplianc. e with.._standards. 205.1,5.7 3 Configuration identificaten.. §.20~ 153 Labehng..reguirements, ,~~'.205 1..59 Testing by the admipistrator, § 205..1b0 Se..lec..hve enforcement audting._(S...E.~~ .req.u.irements... ~_._205.1fi0 1 Test request,.. § 205.1.6(}-2 Test sample selection and..preparation. y..205 1..60 3 [Reszryed]. 205 I.60. 4 Testtng.pr~cedures. 205.._160=5__Reporting_gf the test_resu.lts:. X205.160 6 Passing or failing.under_SEA, 2~S.1.f 0_7..__Cpntinued.1estng. §..205 160 8 Pro}uhition of distribution_in_commerce~manufacturera:remedy. §..205.1~i2. In-use requirem~,nt , §.205.1621 Warranty.. §,.205.,_1,62..-2..... Tampering. §. 205.1_b..2 3 InsUU~tions for mamtenance,_use, and..repair., 20.163 Recall of noncompl}nng motorcycles, relabehng,_of.mislabeled motorcycles.. Appendix I to Subparts_D and E--Motorcycle Noise Emission. Test_Pr..ocedures ~1Vote] Su. b.part E-1NI. otor. cycle Exhau. st. Syste.. m.s. § .2(15., l64 _,applc..a..blty,. 205.165 Definttion..s. 205.1 b6 Noise emission standards.. § 205.1fi7 Consideration of alternative test.procedures,. 20.164 Requirements. y 205.168 1 General requirements.. 205.1.64-11 .,Order to cease ,distnbui.o. n.. § _2Q5 1.69 L.abelmg requuemen.ts. §.205.170 Testing by,ihe t~lciministrator. ti.20S_l71 Szlect~~_e.._enforcement auci_iting ~SEf1) requirements. §. ZQ5,171 I Pest request.. 205 17.1.2 _ Test exhaust system sample ~elect~on and preparation,. § 205.17.1.-3 Test moiorcycae sample selection. §,.205.17,1 6 T'estiiig procedures. § 205.171..,-7 Iteporting_of the test results. 205.17 t 8 Passing or.faiing.under SE,~. ~. 205.17_l-9 Contmue..d testing. §.20~.17_l 10 .Prohibiton on._dstnbuti..o. n m c~n~merce; manu..facturer's remedy. §__205.172. 114an1enanc...e.. of records, submittal_of information, x_.''05.1.73 In-us..e requirements, Page 2 of 10 http://ecfr.gpoaccess.gov/cgi/t/texdtext-idx?c=ecfr&sid=4a9d3c89cbc21cebb17d41 Se26d72a84&rgn=div5.:. 08/10/2004 Electronic.. Code of Federal Regulations: a-CFR 20~ 173.-.1 Warranty. §.205.173.-2 -1'ampzring, § .?OS 173-3 Warning, stateme..nt.. ti 205 I73.__-4 Inf~tmation shezt.. §__3U5 17~._. Remedial orders. r~ppend~x_.I tc~ Subparts._D.and E_of Part_20~---Motorcycle Noise. Emission.Test Procedure gip. pendir II_ to Subpart E-. Sampling T,.ables Au ority: Secs. 6, 10, 1 1, 13, Pub. L. 92-574, ~86 Stat. 1234 (42 U.S.C. 490 4909, 4910, 4912). Source? 41 FR 15544, Apr. 13, 1976, unless otherwise noted. Subpart A ~eneral Provisions 0 top § 205:1 General 0 top The provisions of this subp regulations have been publish after the effective date of such § 205.2 Definitions. ~_ top. a~ are applicable to all products for which under this part and which are manufactured (a) As used in this subpart, all terms not defin herein shall have the meaning given them in the Act. (1) Act means the Noise Control Act of 1972 (Pub. L. 2-574, 86 Stat. 1234). (2) Administrator means the Administrator of the Environm tal Protection Agency or his authorized representative. (3) Agency means the United States Environmental Protection (4) Export exemption means an exemption from the prohibitions of sect 10(a) (1), (2), (3), and (4) of the Act, granted by statute under section 10 (2) of the Act for the purpose of exporting regulated products. (5) National security exemption means an exemption from the prohibitions of section 10(a) (1), (2), (3), and (5) of the Act, which maybe granted under section 10(b)(1) of the Act for the purpose of national security. Page 3 of 105 http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&sid=4a9d3c89cbc21 cebb 17d415e26d72a84&rgn=div5... 08/10/2004 Electronic Code of Federal Regulations: e-CFR (28`) Test vehicle means a vehicle selected and used to demonstrate compliance with the applicable noise emission standards. Page 13 of 105 ~, (29) Vehicle means any motor vehicle, machine or tractor, which is propelled by mechanical power- and capable of transportation of property- on a street or - highway and which has a gross vehicle weight rating in excess of 10,000 pounds and a partially or fully enclosed operator's compartment. [41 FR 15544, Apr. 13, 1976, as amended at 42 FR 61456, 61458, Dec. 5, 1977; 47 FR 57714, Dec. 28, 1982] § 205.52 Vehicle noise emission standards. n~~ (a) Low Speed Noise:Emssion Standard:. Vehicles:_which are manufactured after the following effective-dates shall be designed,.built and equipped so.~- that they will not. produce soundemissions in.excess. of the levels indicated. Effective date Level ------------------------------------------------------------------------ (i) January 1;,1979--......... ................. ... 83 dBA. (ii) January.l~;:.1988.: ..: ... .. .. 80 dBA. ------------------------------------------------------------------------ (b) The standards set forth in paragraph (a) of this section refer to the sound emissions as measured in accordance with the procedures prescribed in §205.54-1,2. (c) Every manufacturer of a new motor vehicle subject to the standards prescribed in this paragraph shall, prior to taking .any of the actions specified in section 10(a)(1) of the Act, comply with the other provisions of this subpart or Subpart A, as applicable. (d) In-Use Standard. [Reserved] (e) Low Noise Emission Product. [Reserved] (Sec. 6, Pub. L. 92-574, 86 Stat. 1237 (42 U.S.C. 4905, 4906)) [41 FR 15544, Apr. 13, 1976, as amended at 42 FR 61456, Dec. 5, 1977; 51 FR 852, Jan. 8, 1986] http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&sid=4a9d3c89cbc21 cebb 17d415e26d72a84&rgn=div5... 08/ 10/2004 f~ ~r ~~ Memorandum of Understanding between the Town of Vail and the Colorado Motor Carriers Association This emorandum of Understanding is entered into on this ~ day of _ _ , 2003,. by.the TOW. N, OF-NAIL. a- Colorado municipal- corporation, hereinafter referred to as ("the TON"), and the COLORADO MOTOR CARRIERS Association, a Colorado non-profit corporation, hereinafter referred to as ("the CMCA"). WITNESSETH WHEREAS, the TOV and the CMCA recognize that there are quality of life and economic issues for Town residents and guests due to the proximity of the TOV to Interstate 70; and WHEREAS, the TOV and the CMCA believe it is prudent to take amulti-faceted approach to mitigate noise and other issues through a partnership; and WHEREAS, the TOV and the CMCA agree to move forward .in the areas of education, enforcement and engineering to the best of their abilities and in a spirit of collaboration and cooperation toward mitigating noise on the I-70 corridor. through Vail; and WHEREAS, the TOV and the CMCA, working together, can employ their combined resources to leverage Federal and State assistance toward that end. NOW THEREFORE, the parties agree as follows: Education Mountain Driving Education Program CMCA.. and the TOV will cooperatively work on an information program with trucking companies utilizing the t-70 corridor to ensure safe driving. The program will emphasize the importance of speed compliance, use of chains and the appropriate use of engine brakes. Additional involvement by the Colorado State Patrol and Colorado Department of Transportation will be encouraged and efforts to add a `dour speed is" radar display component to the variable message signs at mile marker 177 and 173 will be pursued by both parties. CMCA will work with the TOV to expand its trucker education program to inGude brochures, CDs and other materials which will better inform drivers on how to safely operate through the mountains. The CMCA will assist toward the education component and will join the TOV in working with state and federal agencies to procure additional funding for this effort, if needed. Enforcement Increased Speed Enforcement CMCA a nd t he T OV w ill work together a nd a dvocate greater a nforcement o f e xisting speed limits by the State Patrol and the Vail Police Department for all vehicles on I-70 through the area. Both parties shall make a formal request to the State Patrol for greater enforcement activities. Increased Enforcement of Current State Law Requiring Mufflers on Vehicles with Engine Brakes CMCA and the TOV will seek greater enforcement of the existing state law which requires that trucks with engine brakes (fake brakes) have mufflers. This law provides a $500 fine for any truck with an engine brake and not having a muffler. Both agencies will ask the Ports of Entry staff at the Dumont and Loma (near Grand Junction on 1-70) Ports of Entry. to strictly enforce. this law. As- part of this effort, town officials wilt seek to effectively enforce the state law on local roadways and job sites within the TOV. Further, CMCA and TOV will ask that roadside safety inspectors include a check of the muffler as part of their safety reviews on trucks. Engine Brake Muffler Legislation in Other States The Colorado Legislature with the assistance of CMCA was the first state in the country to pass a tough measure citing trucks without a muffler and possessing an engine brake. CMCA h as w orked w ith i is a ffiliates i n o ther s fates for p assage o f a s imilar m easure which will further reduce the numbers of loud trucks passing through our state. Already, Montana and Nevada have passed the same law and several other states are considering it. As part of this agreement, CMCA agrees to work with its affiliates in other states for the passage of this measure requiring mufflers on trucks with engine brakes. Investigate Legislation Regarding Failure to Maintain or Alter a Muffler Current state law provides a nominal ($15) fine for vehicles which may not possess a muffler or have a faulty muffler, both contributing to sign~cantly high noise levels. Under this MOU, CMCA in conjunction with the TOV will explore the development of state legislation which could provide for increased penalties for failure to maintain or alter a muffler. T his legislation would apply to all vehicles (automobiles, m otorcycles, trucks, etc.). Engineering Noise Monitoring CMCA will seek to obtain a noise meter for the TOV to measure noise levels on I-70 as well a s within t he c ommunity. ~ TOV, w ith t he c onsent o f C MCA, will seek third p arty technical assistance to establish baseline measurements for noise levels associated with various t ypes o f v ehicles w ith t he i ntent t o d evelop a n e nforceable m aximum d ecibel standard. The third party will also work with the TOV to ensure that staff is trained in the proper u se o f s uch meters. In a ddition, the t hind p arty s hall c onduct s cheduled n oise tests to evaluate the ongoing effectiveness of all mitigation efforts. CMCA and the TOV agree to work on this effort and will meet with the third party to agree on the scope of work and the duration of measurements. Pilot Decibel Reduction Project Using the research ident~ed above, CMCA and TOV will jointly evaluate whether a maximum decibel standard for all vehicles passing through Vail could be developed based on EPA noise standards for trucks and other vehicles. Any decibel-oriented ordinance would apply to all vehicles on the corridor. Temporary Noise Barriers TOV and CMCA will explore the use of temporary noise barriers (trailers) as a 30-day experimental program to measure noise reduction impacts prior to construction of permanent noise barriers. This program will use the T-Rex noise abatement actions as a model. CMCA will seek the necessary trailers for this project. The TOV will assume liability for these trailers while in use during the experiment. . ~. ', 2 rl ` Noise Wall Funding CMCA will work with TOV to begin discussions with state and federal officials to seek funding for a phased noise wall program. CMCA along with TOV officials will meet with state and federal officials to explore various avenues for funding. National Research CMCA agrees to pursue with the American Trucking Associations a study on overall noise levels associated with trucks and measures that may be taken to mitigate such noise. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be made the day and year first above written. ~olorad otor Carriers Association TOWN OF VAIL, a Colorado A or non-proft-eorporation municipal corporation D. Fulton, President n Zemler, Town Manager -, ~ :. I f` APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by Fri. July 30, 2004 by 5:00 P.M. You must provide 12 copies of the application. Any application received after that date or any application packet with fewer than 11 copies will not be considered. . Please send application to: Town of Vail Penny Harpe, Accounting Tech. 75 South Frontage Road West Vail, Colorado 81657 For questions on the financial statements, please contact Penny Harpe at 479-2100. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: Vail Valley Chamber & Tourism Bureau 2. Contact person: Frank W. Johnson, President 3. Mailing address: 100 East Meadow Drive, Suite 34 Vail, Colorado 81657 4. Telephone: 970-477-4008 5. Members and Titles of your governing board: Steve Pope, Vail Daily (Chairman), Brian Nolan, Blue Moose(Vice-Chairman), Stan Cope, Lodge Tower (Beefy-Treasurer); Bill Anderson, LionSquare Lodge; Mile Brown, Alpine Bank; Scott Fulton, Avon Bus. Assn.; Tim Cochrane, Eagle Valley Chamber of Commerce; Peggy Curry, Colo. Mtn. College; Robert Dallain, Park Hyatt Beaver Creek; Jim Feldhaus, Co. Mtn. Express; John Garnsey, Beaver Creek Resort; Ghiqui Hoffman, VCBA; Alan Holub, Minturn Bus Assn; Ian Arthur, Vail Resorts; Kent Logan, Vail Town Council; Arn Menconi, Eagle Co. Commissioners; Tony O'Rourke, BCRC; Joel Heath, Untraditional Marketing; Colleen McCarthy, Edwards Bus. Assn; Beth Slifer, Slifer Designs; Tom Backhus, 4Eagle Ranch 6. Amount of contribution requested: 1. $50,000 2. One Complimentary Usage of Donovan Pavilion for Success Connection Awards Gala 7. Organization fiscal year-end: December 31 Are your books audited? Yes i How will the contribution be used? To support and augment the Vail Town Council anc? staff efforts to implement your AREAS OF FOCUS as follows: FACILITATE VAIL'S REDEVELOPMENT: $30,000 1. Coordinate and implement collaborative communications effort surrounding Lionhead and Vail Village redevelopment in concert with Vail Resorts Development Co. and Town of Vail Staff and Vail Local Marketing District. 2. Convene "Vail Downtown Directive' composed of business leaders to assist in developing and implementing actions tb minimise business interruption during redevelopment and provide strategic direction for future business development IMPROVE LOCAL ECONOMY: $20,000 1. Develop & implement the following Economic enhancement tools: A. Year round visitation study to better understand the number of year round visitors and their buying characteristics relative to other market segments of the Vail economy B. Group sales forecast to assist local businesses in understanding arrival/departure patterns of significant groups in order to maximize spending C. Enhanced occupancy/adr research to assist in maximizing use of Conference Center 2. These tools would be jointly funded by the Town of Vail and other funding partners in an effort to maximize the effective use of the data 10. How does your request support item 1C of the contribution policy? The Vail Valley Chamber & Tourism Bureau is the only organization in the community with the stated purpose of "Improving the Conditions for Business Success." The programs proposed will have a direct effect on the economic health of our resort community through aligriment with the Town Council's stated areas of focus. 11. Who currently funds your organization (other governments, private donations, user fees, etc.)? Contributions from Partner Dues, Lodging Commissions, Sponsorships, Investment of Eagle County and Beaver Creek Resort Co. as well as Vail Resorts. 12. Organization's mission statement: The PURPOSE of the VVCTB is to improve the conditions for~business success. ~, ' APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet Instructions: Round all figures to the nearest dollar. Please present in as much detail as possible. Most Recent Completed Fiscal Year. (Date: 12/31/2003 ) Assets: Cash in banks -operating 146,111 Cash in banks -restricted 141,827 Accounts Receivable 239,516 Inventory 0 Prepaid Expenses 1,260 Total Current Assets $528,714 Property and Equipment: Software and website costs 24,029 Furniture and equipment 317,932 Leasehold improvements 52,113 Less accumulated depreciation 309 52 Total Property and Equipment 84 547 Total Assets $613,261 Liabilities: Accounts Payable 278,592 Line of credit payable 70,000 Advance deposits and related liabilities 43,961 Accrued payroll and payroll tax liabilities 46,818 Deferred revenue 265,476 Total Current Liabilities 704 847 Total Liabilities $704,847 Net Worth (Total Assets Minus Total Liabilities) 91586 Total Liabilities and Net Assets $613,261 C ~ J" APPLICATION FOR TOWN OF VAIL FUNDING Statement of Sources and Uses 2003 Actual Results Revenues: Corrunissions Contributions Sponsorships TOV Contract Marketing programs & co-ops Membership dues Handling and inspection fees LMD funding BC Marketing fund Partner Programs Event Revenue Merchandise and concession sales Interest income Other revenues Total Revenue Expenses: Personnel and related taxes Marketing expenses BC Marketing expense Partner Program expense Public Relations Event Expense ' Rent, utilities, equipment Depreciation Postage, phone, leased equipment Professional fees Operating supplies Credit card fees & Res system Property and sales taxes Miscellaneous Insurance Travel & Entertainment. Total Expenses Net Income(Loss): Disposal of Assets (one-time charge) Total Revenue Minus Expense 426,981 205,000 132,452 386,250 735,635 402,894 112,307 105,000 40,220 46,099 40,011 21,944 1.435 31,930 1,522,279 562,867 40,220 24,166 82,050 237,220 74,747 44,547 123,871 13,304 39,708 47,361 4,539 70,014 8,250 19,986 $ 2,688,158 $ 2,915,129 $(226,971) 76 471 $ (303,442) 241 S. Frontage Road E., Suite 2 Vail, Colorado 81657 Phone: 970.477.0075 FAX: 970.477.0079 E-mail: infoC vailchamber.or~ Web Site: www.vailchamber.or~ Vail Town Council 75 S. Frontage Road Vail, Colorado 81657 July 30, 2004 RE: Funding Requests Dear Town Council: The Vail Chamber and Business Association is requesting funding from the Town of Vail during this year's budget session. As a departure from the previous three years, we will not be presenting a blanket funding request but instead will be asking for your help in funding some of the various programs that we have developed and produce for the Vail business community. Included as separate program items are: Premier Impressions, Vail Guide, Vail Loves You Coupon Book, Shopping and Dining Guide, Discover Gift Card. These programs are clearly aimed at creating a positive environment for our guests as well as generating additional sales for our businesses and sales tax for the Town of Vail. Additionally, we are asking your help with the web site development. This will be a one time request. In an age of rapidly changing technology, it is imperative that our web site be bought up to current standards. For the last 12 months we have been using an antiquated system. All membership and information services as well as the daily operations will be provided by our membership dues and sponsorship sources. We look fo~arc~to making a presentation to you on August 17, 2004. Y~ VC13~E1 l~a~d of 1 Vail -- Chamber & ~~~~~ ~ ~ ~~~~~ Business e° Association VAILCHAMBER & BUSINESS ASSOCIATION 2005 TOWN OF VAIL FUNDING REQUEST PREMIER IMPRESSIONS EXPENSES FLYERS FLYER HOLDERS DISTRIBUTION ADVERTISING POSTAGE MONTHLY GIFT CERTIFICATES DISCOVER CARD COSTS PROGRAM MANAGEMENT COORDINATION OF PRIZES AND YEAR END PARTY AWARDS PARTY PRIZES 241 S. Frontage Rd. E., Ste. 2 Vail, Colorado 81657 phone: 970-477-0075 fax: 970-477-0079 email: infoC~vailchamber.org $8,290 630 900 6,130 465 4,375 500 4,884 900 5,400 7,600 TOTAL EXPENSES 40 074 ~;. 241 S. Frontage Rd. E., Ste. 2 Vail, Colorado 81657 phone: 970-477-0075 fax: 970-477-0079 email: infoC~vailchamber.org 24iD5 ~®iAl~ ~~' VA~L ~U~~~~ R~~~~~~ CURRENT FISCAL YEAR BUDGET - 2004 REVENUE TOWN OF VAIL $200,000 TOV $ [N RESERVE BEGINNING BALANCE JANUARY 1, 2004 54,000 MEMBERSHIP DUES 20,000 WEB SITE ADVERTISING TOTAL REVENUE $284,000 EXPENSES FIXTURES AND EQUIPMENT COMPUTER $2,000 COPIER & FAX 2,500 OFFICE EQUIPMENT 2,000 MISCELLANEOUS 1,000 INFORMATION SERVICES ADVERTISING 8,000 INTERNET/WEBSiTE 4,000 ORGANIZATION DUES 750 NEWSLETTER 5,000 THE VAIL GUIDE 10,000 MISCELLANEOUS 1,500 OPERATING EXPENSES RENT 12,000 REMODEUMAINTENANCE 2,000 PHONE 10,000 POSTAGE 2,000 OFFICE SUPPLIES 5,000 TRAVEL & ENTERTAINMENT 2,500 iP1SURAPdCE 8,000 ACCOUNTING, LEGAL & AUDIT 15,000 MISCELLANEOUS 3,OOG PERSONNEL SALARIES 85,000 PART TIME STAFF 29,000 P/R TAXES 16,500 HEALTH INSURANCE 4,500 WORKER'S COMPENSATION 2,000 SKI/PARKING PASS 200 MEMBER SERVICES TRAIMNG SPEAKERS 4,000 MONTHLY MEETINGS 4,500 COMMUNITY MIXER 2,000 COMMUNITY MEETINGS 4,000 ORGANIZATION SPONSORSHIP/ MEMBER BENEFITS 11,000 PREii11ER IMPRESSIONS 10,000 MISCELLANEOUS 5,000 CONTINGENCY 10,000 TOTAL EXPENSES ,$283,950 TOTAL EXCESS REVENUE OVER EXPENSES 850 241 S. Frontage Rd. E., Ste. 2 Vail, Colorado 81657 phone: 970-477-0075 fax: 970-477-0079 email: infoC~vailchamber.org Vail Chamber & Business Association Balance Sheet As of December 31, 2003 Dec 31, 03 ASSETS Current Assets Checking/Savings Checking 151,140.37 Petty Cash -Cash on Hand 100.00 Total Checking/Savings 151,240.37 Accounts Receivable Accounts Receivable 11,213.46 Total Accounts Receivable 11,213.46 Other Current Assets Prepaid Expense -226.40 Total Other Current Assets -226.40 Total Current Assets 162.227.43 TOTAL ASSETS 162,227.43 LIABILITIES & EOUITY Liabilities Current Liabilities Accounts Payable Accounts Payable 8,875.22 Total Accounts Payable 8,875.22 Total Current Liabilities 8,875.22 Total Liabilities 8,875.22 Equity Opening Bal Equity 48,744.85 Net Income 104,607.36 Total Equity 153,352.21 TOTAL LIABILITIES & EQUITY 162,227.43 i ail ~1a111~C~° ~. _~~. o ~US11YeSS ASSOCIatI®Il Vail Town Council 75 S. Frontage Road Vail, Colorado 81657 241 S. Frontage Road E., Suite 2 Vail, Colorado 81657 Phone: 970.477.0075 FAX: 970.477.0079 E-mail: inffoC~vailchamber.or~ Web Site: vvevdv.vailchamber.org July 30, 2004 RE: Funding Requests Dear Town Council: The Vail Chamber and Business Association is requesting funding from the Town of Vail during this year's budget session. As a departure from the previous three years, we will not be presenting a blanket funding request but instead will be asking for your help in funding some of the various programs that we have developed and produce for the Vail business community. Included as separate program items are: Premier Impressions, Vail Guide, Vail Loves You Coupon Book, Shopping and Daning Guide, Discover Gift Card. These programs are clearly aimed at creating a positive environment for our guests as well as generating additional sales for our businesses and sales tax for the Town of Vail. Additionally, we are asking your help with the web site development. This will be a one time request. In an age of rapidly changing technology, it is imperative that our web site be bought up to current standards. For the last 12 months we have been using an antiquated system. All membership and information services as well as the daily operations will be provided by our membership dues and sponsorship sources. We look fo~rd~to making a presentation to you on August 17, 2004. y~ of ~~ ' ~ ~ - Vail ~~ i ~~ Chamber & ~," j'' ~ ~ y :.~~ Business e Association 241 S. Frontage Rd. E., Ste. 2 Vail, Colorado 81657 phone: 970-477-0075 fax: 970-477-0079 email: infoC~vailchamber.org 1 NAME OF ORGANIZATION: 2 CONTACT PERSON: 3 MAILING ADDRESS: 4 TELEPHONE: 5 MEMBERS AND_T_I_TLES OF GOVERNING BOARD: DAN BARRY DALE BUGGY, VICE-PRESIDENT JOHN COGSWELL KAYE FERRY, DIRECTOR GHIQUI HOFFMAN STEVE ROSENTHAL, PRESIDENT NICOLE HOFFMAN-EWING BILLJENSEN " KENT L.OGAN RICH TENBRAAK " STAN ZEMLER, TOWN MANAGER RON WEINSTEIN, SECY/TREASURER 6 AMOUNT OF CONTRIBUTION REQUESTED: 7 ORGANIZATION FISCAL YEAR-END: 8 ARE YOUR BOOKS AUDITED? 9 HOW WILL THE CONTRIBUTION BE USED 10 HOW DOES YOUR REQUEST SUPPORT ITEM 1-C OF-THE CONTRIBUTION POLICY? VAIL COMMUNITY CHAMBER, INC. dba VAIL CHAMBER & BUSINESS ASSOCIATION KAYE FERRY, DIRECTOR 241 S. FRONTAGE ROAD EAST, SUITE 2 VAIL, CO 81657 (970) 477-0075 * Advisory EYEPIECES VAIL RESORTS RENTALS THE SQUASH BLOSSOM/COGSEWELL GALLERY K. FERRY, INC. ' LAUGHING MONKEY/PLANET EARTH IMPORTS COLORADO FOOTWEAR THE RUCKSACK/THE GENERAL STORE VAIL RESORTS, INC. VAIL TOWN COUNCIL MANOR VAIL TOWN OF VAIL BOXY $30,301 DECEMBER 31 NO THE VAIL GUIDE THE VAIL GUIDE IS THE ONLY PUBLICATION THAT PROVIDES A COMPLETE REFERENCE FOR OUR GUESTS. VAIL BUSINESS LICENSE HOLDERS RECEIVE A FREE LISTING WHICH IS ALPHABETIZED BY CATEGORY AS WELL AS HAVING THE OPPORTUNITY TO PURCHASE ADVERTISING AT RATES THAT ARE FAR BELOW ANY OTHER PUBLICATION OFFERED IN THE AREA. WE ARE ABLE TO OFFER THESE RATES BY FUNCTIONING FROM THE PREMISE THAT THE GUIDE IS NOT INTENDED TORE A REVENUE PRODUCER BUT INSTEAD IS FOCUSED ON PROVIDING OUR GUESTS WITH AS MUCH INFORMATION AS POSSIBLE TO FACILITATE AND ENHANCE THEIR VACATION EXPERIENCE BOTH SUMMER AND WINTER. ADVERTISING PAGES, PAY FOR THEMSELVES. IT IS NECESSARY FOR THE VCBA TO PROVIDE SUPPLEMENTAL FINANCIAL SUPPORT FOR THE NON-REVENUE PRODUCING PAGES SUCH AS: ALPHABETICAL LISTINGS, MAPS, CALENDAR OF EVENTS, AND PHOTO- GRAPHS. 11 WHO CURRENTLY FUNDS YOUR ORGANIZATION TOWN OF VAIL $150,000 (PLUS $50,000 ) (OTHER GOVERNMENTS. PRIVATE DONATIONS IN RESERVE) USER FEES, ETCJ? MEMBER DUES $53,000 12 ORGANIZATION'S MISSION STATEMENT: TO PROMOTE AND SUPPORT COMMERCE AND ENTERPRISE IN THE TOWN OF VAIL WHILE WORKING WITH THE TOV AND VRI TO BE THE PREMIER MOUNTAIN RESORT GOMMMUNITY. ~:,:~ Vail ~~~ ~ Chamber & .~~ BL1S1YleSS Association VAILCHAMBER & BUSINESS ASSOCIATION 2005 TOWN OF VAIL FUNDING REQUEST THE VAIL GUIDE REVENUE ADVERTISING SALES TOTAL REVENUE EXPENSES PRODUCTION VCBA SUPPORT PUBLISHING PRINTING MAILING TOTAL EXPENSES TOTAL EXPENSES OVER REVENUE 241 S. Frontage Rd. E., Ste. 2 Vail, Colorado 81657 phone: 970-477-0075 fax: 970-477-0079 email: infoC~vailchamber.org 63 000 $63,000 $18,850 2,202 24,814 44, 310 3,125 $93, 301 30 301 _ ~ Mail ` ~ ~~ (~ ~ Charriber ~ ~_~~1=-.~~~ Business ~, ASSOCIatl®1'1 241 S. Frontage Rd. E., Ste. 2 Vail, Colorado 81657 phone: 970-477-0075 fax: 970-477-0079 email: infoC~vailchamber.org 2005 T®V1iSV ®F VA~L FUI~®i~IG RE~UE~7 CURRENT FIS%AL YEAR BUDGET - 2004 REVENUE TOWN OF VAlL $200,000 TOV $ IN RESERVE BEGINNING BALANCE JANUARY 1, 2004 64,000 MEMBERSHIP DUES 20,000 WEB SITE ADVERTISING TOTAL REVENUE $284000 EXPENSES FIXTURES AND EQUIPMENT COMPUTER $2,000 COPIER & FAX 2,500 OFFICE EQUIPMENT 2,000 MISCELLANEOUS 1,000 INFORMATION SERVICES ADVERTISING 8,000 INTERNET/W EBSITE 4,000 ORGANIZATION DUES 750 NEWSLETTER 5,000 THE VAIL GUIDE 10,000 MISCELLANEOUS 1,500 OPERATING EXPENSES RENT 12,000 REMODEL/MAINTENANCE 2,000 PHONE 10,000 POSTAGE 2,000 OFFICE SUPPLIES 5,000 TRAVEL & ENTERTAINMENT 2,500 INSURANCE 8,000 ACCOUNTING, LEGAL & AUDIT 15,000 MISCELLANEOUS 3,000 PERSONNEL SALARIES 85,000 PART TIME STAFF 29,000 P/R TAXES 16,500 HEALTH INSURANCE 4,500 WORKER'S COMPENSATION 2,000 SKI/PARKING PASS 200 MEMBER SERVICES TRAINING SPEAKERS 4,000 MONTHLY MEETINGS 4,500 COPJIMUNITY MIXER 2,000 COMMUNITY MEETINGS 4,000 ORGANIZATION SPONSORSHIP/ MEMBER BENEFITS 11,000 PREMIER IMPRESSIONS 10,000 MISCELLANEOUS 5,000 CONTINGENCY 10,000 TOTAL EXPENSES ,$283,950 TOTAL EXCESS REVENUE OVER EXPENSES ^~50 241 S. Frontage Rd. E., Ste. 2 Vail, Colorado 81657 phone: 970-477-0075 fax: 970-477-0079 email: infoC~vailchamber.org Vail Chamber & Cusiness Association balance Sheet As of December 31, 2003 Dec 31, 03 ASSETS Current Assets Checking/Savings Checking 151,140.37 Petty Cash -Cash on Hand 100.00 Total Checking/Savings 151,240.37 Accounts Receivable Accounts Receivable 11,213.46 Total Accounts Receivable 11,213.46 Other Current Assets Prepaid Expense -226.40 Total Other Current Assets -226.40 Total Current Assets 162,227.43 TOTAL ASSETS 162,227.43 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable Accounts Payable 8,875.22 Total Accounts Payable 8,875.22 Total Current Liabilities 8,875.22 Total Liabilities 8,875.22 Equity Opening Bal Equity 48,744.85 Net Income 104,607.36 Total Equity 153,352.21 TOTAL LIABILITIES & EQUITY 162,227.43 ='~: 241 S. Frontage Road E., Suite 2 Vail, Colorado 81657 Phone: 970.477.0075 PAX: 970.477.0079 E-mail: infoC vailchamber.or~ Web Site: wwvv.vailchaflnber.or~ Vail Town Council 75 S. Frontage Road Vail, Colorado 81657 July 30, 2004 RE: Funding Requests Dear Town Council: The Vail Chamber and Business Association is requesting funding from the Town of Vail during this year's budget session. As a departure from the previous three years, we will not be presenting a blanket funding request but instead will be asking for your help in funding some of the various programs that we have developed and produce for the Vail business community. Included as separate program items are: Premier )Impressions, Vail Guide, Vail 1<.oves You Coupon Book, Shopping and Dining Guide, Discover Gift Card. These programs are clearly aimed at creating a positive environment for our guests as well as generating additional sales for our businesses and sales tax for the Town of Vail. Additionally, we are asking your help with the web site development. This will be a one time request. In an age of rapidly changing technology, it is imperative that our web site be bought up to current standards. For the last 12 months we have been using an antiquated system. All membership and information services as well as the daily operations will be provided by our membership dues and sponsorship sources. We look fo>~arcl~to making a presentation to you on August 17, 2004. y~ VCBk~ 1~Iakd of r Vail -~~~~ Chamber & ~. ~ Business Association 241 S. Frontage Rd. E., Ste. 2 Vail, Colorado 81657 phone: 970-477-0075 fax: 970-477-0079 email: infoC~vailchamber.org 1 NAME OF ORGANIZATION: 2 CONTACT PERSON: 3 MAILING ADDRESS: 4 TELEPHONE: 5 MEMBERS AND TITLES OF GOVERNING BOARD: DAN BARRY DALE BUGBY; VICE-PRESIDENT JOHN COGSWELL KAYE FERRY, DIRECTOR GHIQUI HOFFMAN STEVE ROSENTHAL, PRESIDENT NICOLE HOFFMAN-EWING * BILL JENSEN KENT LOGAN RICH TENBRAAK * STAN ZEMLER, TOWN MANAGER RON WEINSTEIN, SECYIfREASURER 6 AMOUNT OF CONTRIBUTION REQUESTED: 7 ORGANIZATION FISCAL YEAR-END: 8 ARE YOUR BOOKS AUDITED? 9 HOW WILL THE CONTRIBUTION.BE USED? 10 HOW DOES YOUR REQUEST SUPPORT ITEM 1-C OF THE CONTRIBUTION POLICY? VAIL COMMUNITY CHAMBER, INC. dba VAIL CHAMBER & BUSINESS ASSOCIATION KAYE FERRY, DIRECTOR 241 S. FRONTAGE ROAD EAST, SUITE 2 VAIL, CO 81657 (970)477-0075 * Adviisory EYEPIECES VAIL RESORTS RENTALS THE SQUASH BLOSSOM/COGSWELL GALLERY K. FERRY, INC. LAUGHING MONKEYlPLANET EARTH IMPORTS COLORADO FOOTWEAR THE RUCKSACK/THE GENERAL STORE ' . VAIL RESORTS, INC. VAIL TOWN COUNCIL MANOR VAIL TOWN OF VAIL BOXY $5,655 DECEMBER 31 NO VAIL-LOVES YOU COUPON BOOK BACK BY POPULAR DEMAND, THIS TOOL WAS DEVELOPED LAST YEAR BY VAIL RESORTS AND VCBA TO PROVIDE A POSITIVE RELATIONSHIP WITH THE COLORADO PASS HOLDERS. THIS PROGRAM PROVIDED DISCOUNTS TO OUR GUESTS ON THE FRONT RANGE EN- COURAGING THEM TO SPEND THE NIGHT AND/OR EXTEND THEIR STAY AND SPEND TIME SHOPPING AND DINING IN VAIL AT THE END OF THE SKI DAY. THE POPULARITY OF "VAIL LOVES YOU° HAS CAUSED US TO EXPAND ITS BENEFITS TO INCLUDE ALL MERCHANT PASS HOLDERS THIS YEAR. THIS DECISION WAS ARRIVED AT AFTER ENCOURAGEMENT BY THE TOWN OF VAIL AND THE BUSINESS COMMUNITY AND HAS THE FULL SUPPORT OF VAIL RESORTS. 11 WHO CURRENTLY FUNDS YOUR ORGANIZATION (OTHER GOVERNMENTS, PRIVATE DONATIONS USER FEES. ETC.I? TOWN OF VAIL $150,000 (PLUS $50,000 ) IN RESERVE) MEMBER DUES $53,000 12 ORGANIZATION'S MISSION STATEMENT: TO PROMOTE AND SUPPORT COMMERCE AND ENTERPRISE IN THE TOWN OF VAIL WHILE WORKING WITH THE TOV AND VRI TO BE THE PREMIER MOUNTAIN RESORT COMMUNITY. ~n Vail ~;~~~' ~~ ` ` `~~ ~ ~ ~ ~~. ~1 ~{~~ ~ Chamber & C; Business 3 ~~ ~ Association 241 S. Frontage Rd. E., Ste. 2 Vail, Colorado 81657 phone:970-477-0075 fax: 970-477-0079 email: infoC~vailchamber.org VAILCHAMBER & BUSINESS ASSOCIATION 2005 TOWN OF VAIL FUNDING REQUEST VAIL LOVES YOU COUPON BOOK REVENUE COUPON SALES $16,800 VAIL RESORTS PRODUCTION CONTRIBUTION 3,500 TOTAL REVENUE $20,300 EXPENSES PRODUCTION $5,500 PUBLISHING 5,500 PRINTING 10,500 ADVERTISING 605 COORDINATION FEE 3550 TOTAL EXPENSE $25,655 TOTAL EXPENSES OVER REVENUE 5 355 ~~~ Mail ,~`,; Charne~ ~~~~ , ~ ,,~~~; ` ., BL1S11'1~~~ ~~ ~~S®Cla~l 241 S. Frontage Rd. E., Ste. 2 Vail, Colorado 81657 phone: 970-477-0075 fax: 970-477-0079 email: infoC~vailchamber.org 2005 T®4N~V ~F VAIL FUG®l~~a' R~1~Ulv~~ CURREIdT_FISCAL YEAR BUDGET - 2004 REVENUE TOWN OF VAIL $200,000 TOV $ IN RESERVE BEGINNING BALANCE JANUARY 1, 2004 64,000 MEMBERSHIP DUES 20,000 WEB SITE ADVERTISING TOTAL REVENUE $284,000 EXPENSES FIXTURES AND EQUIPMENT COMPUTER $2,000 COPIER & FAX 2,500 OFFICE EQUIPMENT 2,000 MISCELLANEOUS 1,000 INFORMATION SERVICES ADVERTISING 8,000 INTERNET/W EBSITE 4,000 ORGANIZATION DUES 750 NEWSLETTER 5,000 THE VAIL GUIDE 10,000 MISCELLANEOUS 1,500 OPERATING EXPENSES RENT 12,000 REMODEUMAINTENANCE 2,000 PHONE 10,000 POSTAGE 2,000 OFFICE SUPPLIES 5,000 TRAVEL & ENTERTAINMENT 2,500 INSURANCE 8,000 ACCOUNTING, LEGAL & AUDIT 15,000 MISCELLANEOUS 3,000 PERSONNEL SALARIES 85,000 PART TIME STAFF 29,000 P/R TAXES 16,500 HEALTH INSURANCE 4,500 WORKER'S COMPENSATION 2,000 SKI/PARKING PASS 200 MEMBER SERVICES TRAINING SPEAKERS 4,000 MONTHLY MEETINGS 4,500 COMMUNITY MIXER 2,000 COMMUNITY MEETINGS 4,000 ORGANIZATION SPO~dSORSHIP/ MEMBER BENEFITS 11,000 PREMIER IMPRESSIONS 10,000 MISCELLANEOUS 5,000 CONTINGENCY 10,000 TOTAL EXPENSES .$283,950 TOTAL EXCESS REVENUE OVER EXPENSES S50 ~~~ v~l~ ~. `~, . ~LiSlYl~SS ' ~i LASS®Cl~.tl®Yl 241 S. Frontage Rd. E., Ste. 2 Vail, Colorado 81657 phone: 970-477-0075 fax: 970-477-0079 email: infowailchamber.org Vail Chaintber & business Association balance Sheet As of December 31, 2003 Dec 31, 03 ASSETS Current Assets Checking/Savings Checking 151,140.37 Petty Cash -Cash on Hand 100.00 Total Checking/Savings 151,240.37 Accounts Receivable Accounts Receivable 11,213.46 Total Accounts Receivable 11,213.46 Other Current Assets Prepaid Expense -226.40 Total Other Current Assets -226.40 Total Current Assets 162,227.43 TOTAL ASSETS 162,227.43 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable Accounts Payable 8,875.22 Total Accounts Payable 8,875.22 Total Current Liabilities 8,875.22 Total Liabilities g,g75.22 Equity Opening Bal Equity 48,744.85 Net Income 104,607.36 Total Equity 153,352.21 TOTAL LIABILITIES & EQUITY 162,227.43 i :~~: ail ~.harnber Business association Vail Town Council 75 S. Frontage Road Vail, Colorado 81657 241 S. Frontage Road E., Suite 2 Vail, Colorado 81657 Phone: 970.477.0075 FAX: 970.477.0079 E-mail: inf®@vaIllchamber.or~ Web Site: wvvvv.vailchamber.org July 30, 2004 RE: Funding Requests Dear Town Council: The Vail Chamber and Business Association is requesting funding from the Town of Vail during this year's budget session. As a departure from the previous three years, we will not be presenting a blanket funding request but instead will be asking for your help in funding some of the various programs that we have developed and produce for the Vail business community. Included as separate program items are: Premier Impressions, Vail Guide, Vail Loves You Coupon Book, Shopping and Dining Guide, Discover Gift Card. These programs are clearly aimed at creating a positive environment for our guests as well as generating additional sales for our businesses and sales tax for the Town of Vail. Additionally, we are asking your help with the web site development. This will be a one time request. In an age of rapidly changing technology, it is imperative that our web site be bought up to current standards. For the last 12 months we have been using an antiquated system. All membership and information services as well as the daily operations will be provided by our membership dues and sponsorship sources. We look fo~rd~to making a presentation to you on August 17, 2004. Sincer ly, VC1~ d of • t ~. Vail ~~ `~ ~ Chamber & ~ ' t~ ~~ ;Business v AssOClatlOn 1 NAME OF ORGANIZATION: 2 CONTACT PERSON: 3 MAILING ADDRESS: 241 S. Frontage Rd. E., Ste. 2 Vail, Colorado 81657 phone: 970-477-0075 fax: 970-477-0079 email: inFoC~vailchamher.org VAIL COMMUNITY CHAMBER, INC. dba VAIL CHAMBER & BUSINESS ASSOCIATION KAYE FERRY, DIRECTOR 241 S. FRONTAGE ROAD EAST, SUITE 2 VAIL, CO 81657 4 .TELEPHONE: (970) 477-0075 5 MEMBERS AND TITLES OF GOVERNING BOARD: * Advisory DAN BARRY DALE BUGBY, VICE-PRESIDENT JOHN COGSWELL KAYE FERRY, DIRECTOR GHIQUI HOFFMAN. STEVE ROSENTHAL, PRESIDENT NICOLE HOFFMAN-EWIIVG * BILL JENSEN * KENT LOGAN RICH TENBRAAK EYEPIECES VAIL RESORTS RENTALS THE SQUASH BLOSSOM/COGSWELL GALLERY K. FERRY, INC. LAUGHING MONKEY/PLANET EARTH IMPORTS COLORADO FOOTWEAR THE RUCKSACKlfHE GENERAL STORE VAIL RESORTS, INC. VAIL TOWN COUNCIL MANOR VAIL * STAN ZEMLER, TOWN MANAGER TOWN OF VAIL RON WEINSTEIN, SECY/TREASURER BOXY 6 AMOUNT OF CONTRIBUTION REQUESTED: 7 ORGANIZATION FISCAL YEAR-END: 8 ARE YOUR BOOKS AUDITED? 9 HOW WILL THE CONTRIBUTION BE USED? 10 HOW DOES YOUR REQUEST SUPPORT ITEM 1-C OF THE CONTRIBUTION POLICY? $16,400 DECEMBER 31 NO SHOPPING & DINNING GUIDE THE DINING AND SHOPPING GUIDE IS A VERY SIMPLE PRODUCTION THAT PROVIDES OUR GUEST WITH A OUICK AND EASY TOOL FOR NAVIGATING THROUGH VAIL'S RESTAURANT AND RETAIL OFFERINGS. EACH MERCHANT HAS THE ABILITY TO LIST THEMSELVES UNDER 2 CATEGORIES SO THAT THE GUEST, IN SEARCH OF SOMETHING SPECIFIC; WILL HAVE AN EASY REFERNCE GUIDE. 11 WHO CURRENTLY FUNDS YOUR ORGANIZATION TOWN OF \ $150,000 (PLUS $50,000 ) (OTHER GOVERNMENTS. PRIVATE DONATIONS. IN RESERVE) USER FEES. ETC.)? MEMBER D $53,000 12 ORGANIZATION'S MISSION STATEMENT: TO PROMOTE AND SUPPORT COMMERCE AND ENTERPRISE IN THE TOWN OF VAIL WHILE WORKING WITH THE TOV AND VRI TO BE THE PREMIER MOUNTAIN RESORT COMMUNITY. ~s Vail ;. ~~'~' ~ Cl'laYY1b~Y' & .241 S. Frontage Rd. E., Ste. 2 ~~ ~" ~~ '' ~'~- Vail, Colorado 81657 _ • BLiS1YleSS phone: 970-477-0075 ~ ~ v + fax: 970-477-0079 ASS®ciatl®~ email: infoC~vailchamber.org VAILCHAMBER & BUSINESS ASSOCIATION 2005 TOWN OF VAIL FUNDING REQUEST SHOPPING AND DINING GUIDE EXPENSES ADVERTISING $605 SET UP AND CATEGORIZE 1,440 MAILINGS- 390 FLYER HOLDERS 450 PRODUCTION, PAPER AND COPY COSTS 12,615 DISTRIBUTION 900 TOTAL EXPENSES 16 400 241 S. Frontage Rd. E., Ste. 2 Vail, Colorado 81657 phone: 970-477-0075 fax: 970-477-0079 email: infoC~vailchamber.org 200, i'®~~ ®F'~Al~ Ft1~~~~V€~ R~~llESl' CURRENT FISCAL YEAR BUDGET - 200q REVENUE TOWN OF VAIL $200,000 TOV $ IN RESERVE BEGINNING BALANCE JANUARY 1, 2004 64,000 MEMBERSHIP DUES 20,000 WEB SITE ADVERTISING TOTAL REVENUE $284 000 EXPENSES FIXTURES AND EQUIPMENT COMPUTER $2,000 COPIER & FAX 2,500 OFFICE EQUIPIvtENT 2,000 MISCELLANEOUS 1,000 INFORMATION SERVICES ADVERTISING 8,000 INTERNET/WEBSiTE 4,000 ORGANIZATION DUES 750 NEWSLETTER 5,000 THE VAIL GUIDE 10,000 MISCELLANEOUS 1,500 OPERATING EXPENSES RENT 12,000 REMODEUMAINTENANCE 2,000 PHONE 10,000 POSTAGE 2,000 OFFICE SUPPLIES 5,000 TRAVEL & ENTERTAINMENT 2,500 INSURANCE 8,000 ACCOUNTING, LEGAL & AUDIT 15,000 MISCELLANEOUS 3,000 PERSONNEL SALARIES 85,000 PART TIME STAFF 29,000 P/R TAXES 16,500 HEALTH INSURANCE 4,500 WORKER'S COMPENSATION 2,000 SKI/PARKING PASS 200 MEMBER SERVICES TRAINING SPEAKERS 4,000 MONTHLY MEETINGS 4,500 COMMUNITY MIXER 2,000 COMMUNITY MEETINGS 4,000 ORGANIZATION SPONSORSHIP/ MEMBER BENEFITS 11,000 PREMIER IMPRESSIONS 10,000 MISCELLANEOUS 5,000 CONTINGENCY 10.000 TOTAL EXPENSES .$283,950 TOTAL EXCESS REVENUE OVER EXPENSES $50 ~ .Vail ~~ ~, Chamber & Business Association Vail Chamber & business Association balance Sheet As of December 31, 2003 Dec 31, 03 ASSETS Current Assets Checking/Savings Checking 151,140.37 Petty Cash -Cash on Hand 100.00 Total Checking/Savings 151,240.37 Accounts Receivable Accounts Receivable 11,213.46 Total Accounts Receivable 11,213.46 Other Current Assets Prepaid Expense -226.40 Total Other Current Assets -226.40 Total Current Assets 162,227.43 TOTAL ASSETS 162,227.43 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable Accounts Payable 8,875.22 Total Accounts Payable 8,875.22 Total Current Liabilities 8,875.22 Total Liabilities g,g75.22 Equity Opening Bal Equity 48,744.85 Net Income 104,607.36 Total Equity 153,352.21 TOTAL LIABILITIES & EQUITY 162,227.43 241 S. Frontage Rd. E., Ste. 2 Vail, Colorado 81657 phone: 970-477-0075 fax: 970-477-0079 email: infoC~vailchamber.org 241 S. Frontage Road E., Suite 2 Vail, Colorado 81657 Phone: 970.477.0075 FAX: 970.477.0079 E-mai-: nnf®@vaIl-chamher.or~ Web Site: vvww.vai-chamber.or~ Vail Town Council 75 S. Frontage Road Vail, Colorado 81657 July 30, 2004 RE: Funding Requests Dear Town Council: The Vail Chamber and Business Association is requesting funding from the Town of Vail during this year's budget session. As a departure from the previous three years, we will not be presenting a blanket funding request but instead will be asking for your help in funding some of the various programs that we have developed and produce for the Vail business community. Included as separate program items are: Premier Impressions, Vail Guide, Vail Loves You Coupon Book, Shopping and Dining Guide, Discover Gift Card. These programs are clearly aimed at creating a positive environment for our guests as well as generating additional sales for our businesses and sales tax for the Town of Vail. Additionally, we are asking your help with the web site development. This will be a one time request. In an age of rapidly changing technology, it is imperative that our web site be bought up to current standards. For the last 12 months we have been using an antiquated system. All membership and information services as well as the daily operations will be provided by our membership dues and sponsorship sources. We look for~ard~to making a presentation to you on August 17, 2004. Sincer ly, VC1~ d of ' ~ ~ Mail ,~ ~ ~ Chamber ~ ~y ..-~. ~~" BL1S1YleSS e ASSOClat101'1 241 S. Frontage Rd. E., Ste. 2 Vail, Colorado 81657 phone: 9.70-477-0075 fax: 970-477-0079 email: infoC~vailchamber.org 1 NAME OF ORGANIZATION: 2 CONTACT PERSON: 3 MAILING ADDRESS: 4 TELEPHONE: 5 MEMBERS AND TITLES OF GOVERNING BOARD: 'DAN BARRY DALE BUGBY, VICE-PRESIDENT JOHN COGSWELL KAYE FERRY, DIRECTOR GHIQUI HOFFMAN STEVE ROSENTHAL, PRESIDENT NICOLE HOFFMAN-EWING * BILL JENSEN * KENT LOGAN RICH TENBRAAK * STAN ZEMLER, TOWN MANAGER VAIL COMMUNITY CHAMBER, INC. dba VAIL CHAMBER & BUSINESS ASSOCIATION KAYE FERRY, DIRECTOR 241 S. FRONTAGE ROAD EAST, SUITE 2 VAIL, CO 81657 (970)477-0075 EYEPIECES VAIL RESORTS RENTALS THE SQUASH BLOSSOM/COGSWELL GALLERIES K. FERRY, INC. LAUGHING MONKEY/PLANET EARTH IMPORTS COLORADO FOOTWEAR THE RUCKSACKlfHE GENERAL STORE VAIL RESORTS, INC. VAIL TOWN COUNCIL MANOR VAIL TOWN OF VAIL RON WEINSTEIN, SECYITREASURER BOXY 6 AMOUNT-OF CONTRIBUTION REQUESTED: $18,226 7 ORGANIZATION FISCAL YEAR-END: DECEMBER 31 . 8 ARE YOUR BOOKS AUDITED? ~ NO 9 HOW WILL THE CONTRIBUTION BE USED? DISCOVER GIFT CARD 10 HOW DOES YOUR REQUEST SUPPORT ITEM Y-C OF THE CONTRIBUTION POLICY? ANOTHER NEW PROGRAM INITIATED LAST YEAR HAS THE POTENTIAL FOR GENERATING GREAT SALES FOR THE BUSINESS COMMUNITY AND CONSEQUENTLY SALES TAX FOR THE TOWN OF VAIL. WE HAVE DEVELOPED A GIFT CARD PROGRAM THAT ALLOWS OUR GUEST TO PRE-PAY FOR GOODS AND SERVICES THROUGH DISCOVER. DISCOVER HAS THE UNIQUE ABILITY TO LIMIT THE USE OF THESE CARDS TO VAIL ONLY ONCE THE THE CARDS ARE PURCHASED. OUR FIRST AND VERY SUCCESSFUL APPLICATION OF THIS NEW PROGRAM CAME THROUGH ITS USE WITH PREMIER IMPRESSIONS. $25 GIFT CARDS WERE AWARDED TO ALL WINNERS WITH THE STIPULATION THAT THE SPENDING OF THESE DOLLARS WAS LIMITED TO THE TOWN OF VAIL BUSINESSES WHICH HONORED THE DISCOVER CARD. SINCE THAT TIME WE HAVE SOLD THESE CARDS AS PART OF SPECIAL EVENTS' PROMOTIONS, EMPLOYEE INCENTIVE REWARDS, AND INCLUSION IN GIFT BASKETS FOR GROUPS VISITING VAIL. WE ACHIEVED THIS WITHOUT ANY ADVERTISING LAST YEAR AS THE PROGRAM DID NOT COME ON-LINE UNTIL FEBRUARY. WE WOULD LIKE THE OPPORTUNITY TO DEVELOP AN EXTENSIVE MARKETING PROGRAM SO THAT THE GIFT CARD'S AVAILABILITY WILL BE WIDELY KNOWN. WE ARE CURRENTLY. DEVELOPING A SYSTEM WHEREBY OUR GUESTS WILL BE ABLE TO PRE-PURCHASE THESE CARDS ON-LINE BEFORE THEY ARRIVE IN VAIL. WE SEE THIS AS A UNIQUE OPPORTUNITY, FOR' EXAMPLE, FOR PARENTS TO PROVIDE THEIR CHILDREN WITH SPENDING OPPORTUNITIES WITHOUT ACTUALLY HAVING TO GIVE THEM CASH. AND ALL OF THE SALES WILL REMAIN IN VAIL! 11 WHO CURRENTLY FUNDS YOUR ORGANIZATION TOWN OF VAIL $150,000 (PLUS $50,000 ) (OTHER GOVERNMENTS. PRIVATE DONATIONS. IN RESERVE) USER FEES. ETCJ? MEMBER DUES $53,000 12 ORGANIZATION'S MISSION STATEMENT: TO PROMOTE AND SUPPORT COMMERCE AND ENTERPRISE IN THE TOWN OF VAIL WHILE WORKING WITH THE TOV AND VRI TO BE THE PREMIER MOUNTAIN RESORT COMMUNITY. .241 S. Frontage Rd. E.> Ste. 2 Vail, Colorado 81657 phone: 970-477-0075 fax: 970-477-0079 email: infoC~vailchamber.org VAILCHAMBER & BUSINESS ASSOCIATION 2005 TOWN OF VAIL FUNDING REQUEST DISCOVER GIFT CARD EXPENSES ADVERTISING AND MARKETING PROGRAM MANAGEMENT MONTHLY FEES GIFT CARD DESIGN-one time expense CARD STOCK PAPER, COPY, AND POSTAGE COSTS . $8,400 3,436 1,200 3,000 1,000 1,190 TOTAL EXPENSES 18 226 . ~ Vail + ~ ~ Chamber _-` ;~ `. '_ ~. ~~'„ BiiSlYleS~ ' '~` o 1~~~®Clatl®Yi 241 S. Frontage Rd. E., Ste. 2 Vail, Colorado 81657 phone:970-477-0075 fax: 970-477-0079 email: infoC~vailchamber.org 2005 T®ihi~l ®F VA3~ FU~9®9~~a F3Et~U~~'T CURRENT FISCAL YEAR BUDGET - 200? REVENUE TOWN OF VAIL $200,000 TOV $ IN RESERVE BEGINNING BALANCE JANUARY 1, 2004 64,000 MEMBERSHIP DUES 20,000 WEB SITE ADVERTISING TOTAL REVENUE $284,000 EXPENSES FIXTURES AND EQUIPMENT COMPUTER $2,000 COPIER & FAX 2,500 OFFICE EQUIPMENT 2,000 MISCELLANEOUS 1,000 INFORMATION SERVICES ADVERTISING 8,000 INTERNET/WEBSITE 4,000 ORGANIZATION DUES 750 NEWSLETTER 5,000 THE VAIL GUIDE 10,000 MISCELLANEOUS 1,500 OPERATING EXPENSES RENT 12,000 REMODEUMAINTENANCE 2,000 PHONE 10,000 POSTAGE 2,000 OFFICE SUPPLIES 5,000 TRAVEL & ENTERTAINMENT 2,500 INSURANCE 8,000 ACCOUNTING, LEGAL & AUDIT 15,000 MISCELLANEOUS 3,000 PERSONNEL SALARIES 85,000 PART TIME STAFF 29,000 P/R TAXES 16,500 HEALTH INSURANCE 4,500 WORKER'S COMPENSATION 2,000 SKI/PARKING PASS 200 MEMBER SERVICES TRAINING SPEAKERS 4,000 MONTHLY MEETINGS 4,500 COMMUNITY MIXER 2,000 COMMUNITY MEETINGS 4,000 ORGANIZATION SPONSORSHIP/ MEMBER BENEFITS 11,000 PREMIER IMPRESSIONS 10,000 MISCELLANEOUS 5,000 CONTINGENCY 10.000 TOTAL EXPENSES ,$283,950 TOTAL EXCESS REVENUE OVER EXPENSES $5p 241 S. Frontage Rd. E., Ste. 2 Vail, Colorado 81657 phone: 970-477-0075 fax: 970-477-0079 email: infoC~vailchamber.org Vail Chamber & business Association ~aiance Sheet As of December 31, 2003 Dec 31, 03 ASSETS Current Assets Checking/Savings Checking 151,140.37 Petty Cash -Cash on Hand 100.00 Total Checking/Savings 151,240.37 Accounts Receivable Accounts Receivable 11,213.46 Total Accounts Receivable 11,213.46 Other Current Assets Prepaid Expense -226.40 Total Other Current Assets -226.40 Total Current Assets 162,227.43 TOTAL ASSETS 162,227.43 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable Accounts Payable 8,875.22 Total Accounts Payable 8,875.22 Total Current Liabilities 8,875.22 Total Liabilities g,g75.22 Equity Opening Bal Equity 48,744.85 Net Income 104,607.36 Total Equity 153,352.21 TOTAL LIABILITIES & EQUITY 162,227.43 ! ,..~ 4: 241 S. Frontage Road E., Suite 2 Vail, Colorado 81657 Phone: 970.477.0075 FAX: 970.477.0079 E-mail: inl'oC vailchamber.or~ Web Site: www.vailchamber.org Vail Town Council 75 S. Frontage Road Vail, Colorado 81657 July 30, 2004 RE: Funding Requests Dear Town Council: The Vail Chamber and Business Association is requesting funding from the Town of Vail during this year's budget session. As a departure from the previous three years, we will not be presenting a blanket funding request but instead will be asking for your help in funding some of the various programs that we have developed and produce for the Vail business community. Included as separate program items are: Premier Impressions, Vail Guide, Vail )<.oves You Coupon Book, Shopping and Dining Guide, Discover Gift Card. These programs are clearly aimed at creating a positive environment for our guests as well as generating additional sales for our businesses and sales tax for the Town of Vail. Additionally, we are asking your help with the web site development. This will be a one time request. In an age of rapidly changing technology, it is imperative that our web site be bought up to current standards. For the last 12 months we have been using an antiquated system. All membership and information services as well as the daily operations will be provided by our membership dues and sponsorship sources. We look for~ard~to making a presentation to you on August 17, 2004. Sincer'ly, VCI3~ d of D `~~ Vail . ~ ,~ ,'~~ ~ ~ ~ Chamber & ~. ~ ~~-= ~ Business ~~ Association 241 S. Frontage Rd. E., Ste. 2 Vail, Colorado 81657 phone: 970-477-0075 fax: 970-477-0079 email: infoC~vailchamher.org 1 NAME OF ORGANIZATION: 2 CONTACT PERSON: 3 MAILING ADDRESS: 4 TELEPHONE: 5 MEMBERS AND TITLES OF GOVERNING BOARD: DAN BARRY DALE BUGBY, VICE-PRESIDENT JOHN COGSWELL KAYE FERRY, DIRECTOR GHIQUI HOFFMAN STEVE ROSENTHAL, PRESIDENT NICOLE HOFFMAN-EWING ' BILL JENSEN ` KENT LOGAN RICH TENBRAAK ` STAN ZEMLER, TOWN MANAGER RON WEINSTEIN, SECY/TREASURER ` Advisory 6 AMOUNT OF CONTRIBUTION REQUESTED: 7 ORGANIZATION FISCAL YEAR-END: 8 ARE YOUR BOOKS AUDITED? 9 HOW WILL THE CONTRIBUTION BE USED? 10 HOW DOES YOUR REQUEST SUPPORT ITEM 1-C OF THE CONTRIBUTION POLICY? VAIL COMMUNITY CHAMBERS, INC. dba VAIL CHAMBER & BUSINESS ASSOCIATION KAYE FERRY, DIRECTOR 241 S. FRONTAGE ROAD EAST, SUITE 2 VAIL, CO 81657 (970)477-0075 EYEPIECES VAIL RESORTS RENTALS THE SQUASH BLOSSOM K. FERRY, INC. LAUGHING MONKEY COLORADO FOOTWEAR THE RUCKSACK VAIL RESORTS, INC. VAIL TOWN COUNCIL MANOR VAIL TOWN OF VAIL ROXY $23,587 DECEMBER 31 NO WEB SITE WE ARE IN THE PROCESS OF DEVELOPING A WEB SITE THAT HAS A COMPLETE LISTING OF ALL VAIL BUSINESS LICENSE HOLDERS, NOT JUST VCBA MEMBERS. WE BELIEVE THIS WILL SERVE AS A VERY VALUABLE PLANNING TOOL FOR OUR GUESTS PRIOR TO ARRIVAL. WE ARE CURRENTLY AND WILL CONTINUE TO PROVIDE A CALENDAR OF EVENTS, SPECIAL PROMOTIONS, MAPS, TRANSPORTATION SCHEDULES, CHURCH SERVICES, STREETSCAPE INFORMATION, TOWN COUNCIL AGENDAS AND MINUTES AS WELL AS VCBA INFORMATION. FOR US TO BE ABLE TO UPGRADE THIS WEB SITE AND- PROVIDE AN ALL INCLUSIVE TOOL FOR OUR BUSINESS AND GUESTS, WE NEED YOUR SUPPORT. ONCE OUR WEB SITE IS UP AND RUNNING, WE WILL BE ABLE TO MAINTAIN IT IN HOUSE. IN THE PAST YEAR WE HAVE BEEN DEALING WITH A VERY ANTIQUAITED SYSTEM AND IT IS IMPERATIVE THAT WE BRING IT UP TO CURRENT STANDARDS. IN SPITE OF THIS, WE HAVE BEEN AVERAGING 1,100 HITS A DAY. WHEN COMPLETED IT WILL BE THE ONLY SOURCE AVAILABLE TO THE PUBLIC LISTING ALL BUSINESS LICENSE HOLDERS IN THE TOWN OF VAIL. ti WHO CURRENTLY FUNDS YOUR ORGANIZATION TOWN OF VAIL $150,000 (PLUS $50,000 ) 10THER GOVERNMENTS. PRIVATE DONATIONS. IN RESERVE) USER FEES. ETC.)? MEMBER DUES $53,000 12 ORGANIZATION'S MISSION STATEMENT: TO PROMOTE AND SUPPORT COMMERCE AND ENTERPRISE IN THE TOWN OF VAIL WHILE WORKING WITH THE TOV AND VRI TO BE THE PREMIER MOUNTAIN RESORT COMMUNITY. .: ~~ i Vail {r t: _~, ~ ,Chamber & ~ , : ~~ ~. ~_ ~ ~~~ ~~~ Business Association VAILCHAMBER & BUSINESS ASSOCIATION 2004 TOWN OF VAIL FUNDING REQUEST WEB SITE EXPENSES MARKETING AND ADVERTISING $8,624 PROGRAM FEE 7,488 SET UP COSTS 3,900 UPGRADE WEBSITE DESIGN AND LINKAGE 2,800 DOMAIN FEES 335 PAPER AND POSTAGE 440 241 S. Frontage Rd. E., Ste. 2 Vail, Colorado 81657 phone: 970-477-0075 fax: 970-477-0079 email: infoC~vailchamber.org TOTAL EXPENSES 23 587 241 S. Frontage Rd. E., Ste. 2 Vail, Colorado 81657 phone: 970-477-0075 fax: 970-477-0079 email: info~vailchamber.org 2005 ~®~~ X31° VAE1_ FU3~7~~~ R~~1~~~T CURRE_NT_FISCAL YEAR BUDGET - 2004 REVENUE TOWN Or= VAIL $200,000 TOV $ IN RESERVE BEGINNING BALANCE JANUARY 1, 2004 64,000 MEMBERSHIP DUES 20,000 WEB SITE ADVERTISING TOTAL REVENUE $284,000 EXPENSES FIXTURES AND EQUIPMENT COMPUTER $2,000 COPIER & FAK 2,500 OFFICE EQUIPMENT 2,000 MISCELLANEOUS 1,000 INFORMATION SERVICES ADVERTISING 8,000 INTERNET/W EBSiTE 4,000 ORGANIZATION DUES 750 NEWSLETTER 5,000 THE VAIL GUIDE 10,000 MISCELLANEOUS 1,500 OPERATING EXPENSES RENT 12,000 REMODEUMAINTENANCE 2,000 PHONE 10,000 POSTAGE 2,000 OFFICE SUPPLIES 5,000 TRAVEL & ENTERTAINMENT 2,500 INSURANCE 8,000 ACCOUNTING, LEGAL & AUDIT 15,000 MISCELLANEOUS 3,000 PERSONNEL SALARIES 85,000 PART TIME STAFF 29,000 P/R TAXES 16,500 HEALTH INSURANCE 4,500 WORKER'S COMPENSATION 2,000 SKI/PARKING PASS 200 MEMBER SERVICES TRAINING SPEAKERS 4,000 MONTHLY MEETINGS 4,500 COPJiMUNITY MIXER 2,000 COMMUNITY MEETINGS 4,000 ORGANIZATION SPOPdSORSHIP/ MEMBER BENEFITS 11,000 PREMIER IMPRESSIONS 10,000 MISCELLANEOUS 5,000 CONTINGENCY 10.000 TOTAL EXPENSES ,$283,950 TOTAL EXCESS REVENUE OVER EXPENSES S50 ... . V ' . Vall ;,~,~ ,, , Chamber ;. Business ~ssOCl~~lOn 241 S. Frontage Rd. E., Ste. 2 Vail, Colorado 81657 phone: 970-477-0075 fax: 970-477-0079 email: infoC~vailchamber.org Vail Chamber & business Association balance Sheet As of December 31, 2003 Dec 31, 03 ASSETS Current Assets Checking/Savings Checking 151,140.37 Petty Cash -Cash on Hand 100.00 Total Checking/Savings 151,240.37 Accounts Receivable Accounts Receivable 11,213.46 Total Accounts Receivable 11,213.46 Other Current Assets Prepaid Expense -226.40 Total Other Current Assets -226.40 Total Current Assets 162,227.43 TOTAL ASSETS 162,227.43 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable Accounts Payable 8,875.22 Total Accounts Payable 8,875.22 Total Current Liabilities 8,875.22 Total Liabilities 8,875.22 Equity Opening Bal Equity 48,744.85 Net Income 104,607.36 Total Equity 153,352.21 TOTAL LIABILITIES & EQUITY 162,227.43 _j July 30, 2004 - TO: Vail Town Council FROM: Commission on Special Events C5E "Tier 1"Request: $725,000 in 2005 (or $897,450 if the "Tier 2" option is accepted), Cony and Legal Support, and a 2004-2005 TOV Parking Pass Over the last year, the CSE has applied the funding allocation criteria which it developed with the following goals in mind: • Stimulating business for local merchants, restaurants and lodges • Alignment with the target demographic of the Vail Local Marketing District • Providing start-up funds for events that have the potential to become nationally recognized and to anchor the same relative time slot annually, i.e.: o TEVA Mountain Games o Spring Back to Vail o Vail Film Festival • Incentivize visitor returns by insuring that guests that are already here. are enjoying themselves and that the atmosphere in town is full of fun and vitality, i.e.: o Summer Street Entertainment o Vail Arts and Wine Faire o America Days • Supporting events where there is opportunity to leverage the CSE allocation with significant sponsorship $$$ or media coverage, i.e.: o The Session o TEVA Mountain Games • Encouraging events that bring a large number of participants annually, including: o Lacrosse Tournament o Got Milk? 3 vs. 3 Soccer Tournament • Providing funding to ensure the viability of events that foster a strong "Sense of Community," i.e.: o America Days o Holidays in Vail o Family Carnival o "Y04" Drug and Alcohol Free New Year's Eve Celebration for Youth Additionally, in the interest of having a means to measure the effectiveness of the Special Events funding program, the CSE has contracted for Intercept Surveys at eight of the larger events and will be able to utilize the information gathered to ensure that the criteria are being met in the upcoming funding allocation process. " CSE 2005 Funding Request Page 1 Of 3 7/29/2004 i - Tier 1 Request: $725,000. This reflects a $160,000 increase over last year's allocation, which the CSE intends to apply as follows: • $5000: To allow fora 5% increase in the Administrative Services budget and a 10% increase in the Research and Event Evaluation budget, plus $155,000 additional direct event funding: o $10,000: Raise the allocation to the America Days Event from $40,000 to a total of $50,000. The additional funds will be used to guarantee that the parade has a large number of musical performers, to guarantee the TOV share of bringing the Washington High School Prep Band, and to implement security measures for crowd control issues. o $35,000: Additional funds to establish a Labor Day Weekend Event. The CSE's share of the TOV contribution to the Vail Classic in 2004 was $10,000. If the event proves to be successful in this, its inaugural year, the CSE would consider funding a three day bicycling event at the $45,000 level. If not, the CSE will seek to establish an alternate anchor event for that weekend. o $50,000: A new event to fill the calendar "hole" in late August. The CSE will issue an RFP stating that seed funding is available for an event that meets the designated criteria that would be scheduled over the 3`d weekend in August. o $15,000: Support for events procured under the Event Recruitment Program. o $20,000: Additional funding for the Vail Film Festival. It is anticipated that the Film Festival will request at least $60,000 in total funding. The Film Festival received $40,000 in 2004 and $20,000 asstart-up funding in 2003, for a total of $60,000 to produce the April, 2004 event. The proposed allocation does not reflect an actual increase over what they have received in the past. o $25,000: 5% overall increase in direct event funding. The CSE strongly believes that it is essential to continue to develop special events as an important element in supporting the economic vitality of Vail Village and Lionshead, especially in light of the next several years of construction activity. *NOTE: Should the Town Council decide to allocate the same amount offunding in 2005 to the CSE as in 2004, $565, 000, there would in fact be $11, 000 fewer event dollars available because there was a rollover of remaining CSE funds from 2003 to 2004. Additional In-Kind requests: o Access to legal advice from the Town Attorney with regard to funding and event contracts or other issues which may arise concerning special events in the Town of Vail. o Use of the copying and mailing facilities located in the TOV Municipal Building. 0 2004-2005 Town of Vail Parking Pass for use by the Coordinator. - Tier 2 ReQUest: $897,450 Total Funds: The additional $172,100 reflects the transfer of responsibility from the Town Council to the CSE for allocations to "Qualifying Cultural Events." This allocation would not reflect anv increase in event funding, only that the CSE would take responsibility for reviewing these applications and allocating the funds. CSE 2005 Funding Request Page 2 Of 3 7/29/2004 • The CSE requests that the Council consider delegating to the Commission on Special Events the responsibility for the allocation of funds to "Qualifying Cultural Events" for the following reasons: o Provide fora "single point of contact" for events through which all information would be processed and which would allow. for a more seamless approach to strategic planning and marketing. o Eliminate confusion for the Event Promoters as to when and to whom they should submit their applications for Town of Vail funds. o Provide for clarity within the Town of Vail budget regazding total expenditures on Special Events. o Council is able to retain its control over these allocations, both in its right to call up any decisions that are made and by its ability to direct CSE action. "Qualifying Cultural Events" funded by TOV Council in 2004 for a total of $172,100 and proposed for transfer to the CSE for oversight are listed below: o NY Philharmonic: $95,000 o Bravo! Vail Valley Music Festival: $21,375 o VVF Hot Summer Nights: $20,000 o WF International Dance Festival: $12,500 o VVF Street Beat $16,575 o Vail Jazz Foundation $6,650 In support of these requests, the CSE is happy to note several successes in 2004, even as this year's event season is not yet complete. In only its second year, The Session has established itself as the place to be for the snowboazding community. Three events in April cannot help but account for some of the whopping 12% increase in sales tax that month; an expanded Spring Back to Vail brought nationally recognized musicians to the community over.two weekends, the Taste of Vail continued to highlight the excellence of our local restaurants and the 1St Vail Film Festival was a smashing. success by all measures and cleazly showed the potential to become one of the country's major film events with amulti-year commitment of increased sponsorship from United Airlines. The TEVA Mountain Games have developed into an important, nationally recognized event, with our contribution leveraged by very significant sponsor and media. contributions. Certainly the Village was hopping the first weekend in June! Last summer's well received Street Entertainment program has been expanded to provide live music throughout the Village and Lionshead three days a week from June through Labor Day. Also, 2004 marks the second year of 3-yeaz contract which ensures the return of the Got Milk? 3 vs. 3 Soccer Tournament in August and the Vail Lacrosse Shootout in July. The CSE is proud of its record this year and looks forward to continuing to foster and seek out events that will enhance Vall's image as the "premier mountain resort community." Thank you for your continued support. CSE 2005 Funding Request Page 3 of 3 7/29/2004 r, Town of Vail: Commission on Special Events 2004 Funding All ocations and 2005 Proposed Budget Year 2004 per Request: ear Funds Allocated b TOV Council: $565,000 _ $725,000 '*Rolloverfrom Previous-Year $11,000 $350 Total Funds Available: $576,000 $725,350 Event: 2004 Event Funds Awarded: 2005 Event Funds Proposed: Got Milk? 3 vs. 3 Soccer Tournament $25,000 committed:$25,000 Vail Lacrosse Shootout $10,000 committed: $8,OOQ America Da s $40,000 propose additional $10,000 Vail Film Festival* $40,000 propose additional $20,000 Teva Mountain Games* $65,000 Oktobertest* $60,000 American Ski Classic $20,000 Vail Arts Festival* $15,000 Taste of Vail $5,000 The Session $20,000 Bi Wheel, Brews 'n Chili* $26,400 S rin Back to Vail* $40,000 . Specific event allocations Vail Jazz Festival $9,000 , except as otherwise indicated Holida s in Vail* $20,000 , will be determined as part of the Vail Arts and Wine Faire Summer Street Entertainment $14,000 $55,000 CSE's annual RFP funding process in October King of the Mountain Volleyball $7,500 . Leadville Loo Memorial Ride funds moved to Vail Classic: $3,000 Brid a Street Jam $1,500 Famil Carnival $1,500 "Y05" New Year's Eve for Youth $5,000 - Westem Regional Softball Championships $1,400 Vail Classic* $10,000 Labor Day Event (Vail Classic or other) propose additional: $35,000 Late August event: send out RFP propose: $50,000 Funds designated to support events procured as a result of the Event Recruitment Pro ram propose: $15,000 Subtotal: Total Direct Event Funds $491,300 $637,750 Administrative Contracts: Administrative Services $33,350 $35,000 Event Recruitment $35,000 $35,000 Research/Event Evaluation: Interce t Surve s $16,000 $17,600 Subtotal: Administrative Contracts $84,350 $8.7 600 TOTAL ALLOCATIONS: $575 650 $725 350 Funds Remainin ; $350 Tier 2: "Qualifyin4 Cultural" Events: as funded by Council in 2004: if administrated by CSE in 2005 Bravo! NY Philharmonic $95,000 $95,000 Bravo! Vail Valley Music Festival $21,375 $21,375 WF: Hot Summer Ni hts $20,000 $20,000 WF: Intl Dance Festival $12,500 $12,500 WF: Street Beat $16,571 $16,575 Vail Jazz Foundation $6,650 $6,650 Subtotal: "Qualifying Cultural" Events Tier 2 Request: TOTAL FUNDS FOR CSE ADM $172,096 $172,100 INISTRATION IN 2005: $897,450 *Events that have been designated for Intercept Surveys in 2004 **NOTE.~ Because of the rollover of remaining funds from 2003 to 2004, should the Town Council's decision be to allocate to the CSE the same amount of funding in 2005 as in 2004, ($565, 000) there would in fact be $11, 000 fewer event dollars available. ~l MEMORANDUM To: Town Council From: Stan Zemler Judy Camp Date: August 12, 2004 Subject: Second Supplemental Appropriation of 2004 We are attaching detail for the second supplemental budget appropriation of 2004 for your consideration on Tuesday. Major changes to the budget include the following: Multi-Purpose Recreational Facility The Capital Projects Fund is adjusted to include funding and construction costs for the Multi- Purpose Recreational Facility as approved by you on June 1. At that time, it was agreed to convert $100,000 that had been budgeted as a Town of Vail "in-kind" cost to a cash expenditure. Council also agreed to advance $400,000 to the Vail Recreation District for their portion of the funding. The attached supplemental reflects a transfer of $500,000 of fund balance from the General Fund to the Capital Projects Fund to provide cash for these two items. Revenue Forecasts Revenue in the General Fund, Capital Projects Fund, Real Estate Transfer Tax Fund, and Conference Center Fund have all been increased per the Major Revenue Analysis presented at your last meeting. These increases reflect trends in revenue to date as well as our best estimate of the impact of redevelopment projects. All of the estimated increase in general sales tax revenue is allocated to the Capital Projects Fund. General Fund revenue for the year remains sufficient to cover the annual expenditures budgeted without any allocation of the increase in sales tax revenue. Development Resources A~-eement On July 30`x, Vail Resorts applied for a building permit for the Gore Creek Residences thereby triggering Phase 2 of the development resources agreement between the resort and the Town. During Phase 2, the resort's annual commitment under the agreement is increased from $58,000 to $219,000. The attached supplemental includes an incremental $67,615 in revenue for the remainder of 2004. Also included are expenditures totaling $5,670 for salary and benefits for three new contract positions to support the increased activity due to redevelopment: building inspector, planner, and construction inspector. Conference Center A request to approve the architect's contract with Fentress Bradburn is on your agenda for Tuesday evening. The attached supplemental appropriation includes an incremental expenditure of $900,000 in 2004 to support this contract, bringing the 2004 total for the conference center capital outlay to $1,100,000. Approximately $800,000 will need to be spent to provide a guaranteed maximum price for the project. Conference Center sales tax revenue is also increased by $85,000 consistent with the revenue forecast discussed at your last meeting. White Water Park A suit brought by the Town of Vail and other resort communities was settled in our favor securing water rights for recreation. Final legal fees associated with securing these rights for our White Water Park of $41,683 are included under RETT Fund expenditures in this supplemental. 040817 TC Memo - 1 - Proposed Supplemental Appropriations and Budget Adjustments #2 of 2004 Revenue Expenditure Increase Increase Description (Decrease) (Decrease) Reason Capital Projects Fund Sales Tax 274,200 Multi Purpose Recreational Facility 500,000 funding from general fund, fund balance Multi Purpose Recreational Facility 337,290 funding from Eagle River Water & Sanitation Multi Purpose Recreational Facility 215,000 funding from Eagle County School District Multi Purpose Recreational Facility 250,000 VRI funding Multi Purpose Recreational Facility 1,432,290 construction of Multi Purpose Recreational Facility Streetscape 250,000 Village restrooms Salary 5,053 Construction Inspector to help with increased activity Benefits 1,263 Construction Inspector to help with increased activity Subtotal Capital Projects Fund 1,576,490 1,688,606 RETT Projects Fund Real Estate Transfer Tax Recreation Amentites Fee RETT Fees Professional Fees Subtotal RETT Projects Fund General Fund 2nd Home study Professional Fees Transfer to Capital Projects Fund Click It or Ticket It Police salaries Police Benefits Shared Costs Building Inspector Building Inspector Benefits Com Dev Com Dev Benefits Construction Inspector Construction Inspector Benefits Plan Check Fees Professional Fees Construction Permits 950,000 projected increase based on current data 40,000 increase due to redevelopment activity 47,500 increase in fees due to an increase in revenue 41,683 White Water park legal fees 990,000 89,183 - 16,019 DOLA grant 16,019 DOLA grant disbursement 500,000 Multi Purpose Recreational Facility 1,680 revenue from state for the Click it or Ticket it program 1,460 Click it_ or Ticket it 220 Click it or Ticket it 67,615 5 months of Phase II Vail. Resorts Development Agreement 15,760. Building Inspector to help with increased activity 3,940 Building Inspector to help with increased activity 11,615 Planner to help with increased activity 2,905 Planner to help with increased activity 12,569 Construction Inspector to help with increased activity 2,565 Construction Inspector to help with increased activity 23,280 Add'1 revenue in plan check fees 23,280 Out sourcing plan check fees 173,000 increase in construction activity Version 1 First Reading Supp 2 of 2004 040812 S-1 8/12/04 12:19 PM Proposed Supplemental Appropriations and Budget Adjustments #2 of 2004 Revenue Expenditure Increase Increase Description (Decrease) (Decrease) Reason Version 1 First Reading Street Cut Fees/PW Permits 7,825 increase in activity Design Review Fees 19,510 increase in construction activity Road & Bridge Revenue (14,000) actual to date is down Franchise Fees-Public Service 25,200 increase in fees due to increase in gas prices RETT Management Fees 47,500 due to the increase in RETT Conference Center Fees 4,250 due to the increase in sales tax Charter Bus 21,800 increased charters May through July Subtotal General Fund 393,679 590,333 Conference Center Fund Sales Tax 85,000 increase in sales tax Collection Fees 4,250 due to increase in sales tax Professional Fees 270,000 next steps for Conference Center Design Fees 630,000 next steps for Conference Center Subtotal Conference Center Fund 85,000 904,250 Total All Funds 3,045,169 3,272,372 Supp 2 of 2004 040812 S-2 8/12/04 12:19 PM Version 1 1st Reading of Supplemental 2 Revenue Sales Tax Federal Grant Revenue Lease Revenue CDOT Reimbursement Buy-Down Program Sale of Assets - Transfer from Dispatch Service Fund Transfer from General Fund Project Reimbursement Eagle County Grant Revenue Interest Income 8 Other Total Revenue Expenditures Equipment Purchases Document Imaging Software 8 Hardware Upgrades Web Page Development/Ecommerce Eagle County CAD / RMS Project Radio System East Vail Repeater Console Equip-911 upgrade Police Vehicles Hardware Laptop Video Security for Jail Patrol Car Video Cameras QRV for Fire Dept Fire Department Breathing Apparatus RepowerBuses Replace Buses GPS for Buses 800 MHz radio system Police Vehicles Council Chamber Sound System Subtotal Equipment Purchases Capital Maintenance SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND 2004 2004 2003 Original Amended Actuals Budget Budget 5,893,821 $ 5,890,320 r ~ 6,118,520'y 89,700 725,200 2,807,929 146,147 150,000 150,000 167,771 40,322 173,708 - 1,000,000 90,000 110,000 500;000' 178,525 9692~J0° 555,000 366,000 90,750 45,000 50,000 7,830,422 7,365,520 11,112,061 Project, Information Bus replacements ' Lease revenue from City Market & employee housing Reimbursement for Bighorn flood remediation Sale of Deed Restricted Units Purchased by the Town Sale of Berry Creek housing rights To fund computer aided dispatch to fund Multi Purpose Recreational Facility Multi Purpose Recreational Facility Countywide Computer Aided Dispatch& E. Vail Repeater 116,394 40,000 40,000 OCE maintenance, software upgrades, contract position 102,671 172,000 172,000 Desktop OS upgrades, replacement PC's, server upgrades 12,000 12,000 Web / FTP / E-Commerce development and upgrades 323,842 250,000 676,600 County wide Computer Aided Dispatch /Records Mgmt System 10,579 - 2 new stations & radio towers. Towers partially reimbursed 345,754 69,500 - 68,485 11,500 11,500 Comprehensive system to record all cameras; reduces liability 22,500 22,500 Grant funding to be pursued before purchase 100,000 107,370 Quick Response Vehicle 25,000 25,000 Replacement of cylinders and compressor; grant funding to be pursued 15,484 126,000 - Replace transmissions and engines to extend useful life 1,264,000 3,739,490 150,000 150,000 151,898 - Principal and interest payments for lease/purchase 279,200 16,515 1,152,637 2,173,000 5,304,145 SUPP 2 by Fund 040812 G1 Version 1 1st Reading of Supplemental 2 Bus Shelter Replacement Bear Proof Trash Containers Capital Street Maintenance Parking Structure Maintenance Parking Structure Improvements General Facility Improvements Subtotal Capital Maintenance Street Reconstruction Other Bighorn Flood Remediation Spruce Way & Columbine Vail Valley Drive -Design Vail Valley Drive -1st Phase Subtotal Street Reconstruction Buildings & Improvements Town Manager's Residence Town Manager's office Library Building Remodel Village Inn Condo Fire infrastructure improvements Fiber Optics in Buildings Dobson Ice Arena Way Finding Improvements Town Shop Imp -Storage Project Donovan Park Pavilion Indoor Recreation/Gymnastics Subtotal Bldgs /Improvements streetscape Projects West & East Meadow Drive Village streetscape Subtotal streetscape Projects Housing Program Mountain Bell Housing Ruins Buy-Down Program Timber Ridge SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND 2004 2004 2003 Original Amended Actuals Budget Budget Project Information 9,750 10,000 30,250 , - In the Village 625,580 740,000 840,000 Preventive maintenance, patching, overlays and seal coats 180,000 271,042 340,000 340,000 Various Parking Structure Improvements 427,374 519,000 571,286 Various Facility Capital Improvements 1,333,746 1,609,000 1,961,536 158,250 310,133 312,567 - 780,950 - - 50,000 5,022 7,343 87,013 - 1,970 177,367 15,000 85,000 16,636 16,250 14,426 85,573 552,565 - 2,133,166 33,465 55,415 150,000 1,612,290 2,866,213 165,000 2,067,288 Vail Valley Drive Golden Peak to Sunburst, &Mill Creek Cir w/ bike lane Reconstruct Vail Valley Drive in segments Remodel of the Library Public Restrooms i3<janitorial closet Design costs Cabling /Network Infrastructure Vail Recreation District - to expand capacity Signs in town, on I-70, & in parking structures -adds maintenance Complete project Red Sandstone facility 47,139 204,617 Construct streetscape plan, drainage, lighting. public art and landscaping 87,095 1,990,425 2,267,425' Design in 2002; additional funding from RETT, rest rooms in Village 134,234 1,990,425 2,472,042 35,226 - - 16 - 142, 799 100,000 100,000 52,029 925,000 925,000 Net cost of deed restricted units for resale $925K Replenishment reserve SUPP 2 by Fund 040812 C-2 Version 1 1st Reading of Supplemental 2 Timber Ridge Loan Subtotal Housing Program Lionshead Redevelopment Lionshead Master Plan Subtotal Lionshead Redevelopment Other Improvements Loading and Delivery Studies Street Light Improvement Program Drainage Improvements Vail Today I-70 Noise Memorial Park Loan Children's Garden of Learning Subtotal Other Improvements SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND 2004 2004 2003 Original Amended Actuals Budget Budget 230,070 1,025,000 1,025,000 64,463 350,000 ....404,616.; 64,463 350,000 404,616 8,200 - 45,480 50,000 50,000 15,545 75,000 75,000 6,390 - 88,196 391,000 363,303 50,000 - 213,811 516,000 488,303 6,776,124 7,828,425 13,722,930 1,942,620 2,337,897 2,337,897 8,718,744 10,166,322 16,060,827 (888,322) (2,800,802) (4,948,766) Project Information Total before Transfers Transfer for Debt Service Total Expenditures Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance 8,942,580 3,901,242 8,054,258 $ 8,054,258 $ 1,100,440 $ 3,105,492 Design costs to implement Town improvements Finish Project Add new street lights and refurbish residential fighting program Continue implementation of drainage master plan To fund debt service on all Town bonds SUPP 2 by Fund 040812 C-3 Version 1 1st Reading of Supplemental 2 Real Estate Transfer Tax Fund Five-Year Summary of Revenue and Expenditures 2004 2004 2003 Original Amended Actuals Budget Budget Project Information REVENUE Real Estate Transfer Tax .3,270,723 $ 2,750,000 $ 3 700 000:! Goff Course Lease 107,941 112,579 112,579 Lottery Revenue 22,295 20,000 20,000 Project Reimbursements 38,286 50,000 Interest Income & Other 124,359 50,000 50,000 Recreation Amenity Fees 12,928 10,000 50,000 Total Revenue 3,578,532 2,942,579 3,982,579 EXPENDITURES Annual Maintenance RETT Collection Costs Rec. Path Capital Maintenance Alpine Garden Support Tree Maintenance Street Furniture Replacement Black Gore Creek Sand Mitigation Bear Proof Containers Park, Path & Landscape Maintenance Subtotal Maintenance Recreation PathlTrail Development Trail Signs Trailhead Development N. Frontage Rd. (School to Roundabout) Gold Peak to Soccer Field Village Streetscape Design & Implement Subtotal Pathways Capital Maintenance Raw Water Project Playground Safety Improvements Pirate Ship Park -Per Safety Plan Big Horn Park -Per Safety Plan Public Art 87,000 137,500 185 OOO;W~Collection fee remitted to the General Fund 254,107 135,200 135,200 Capital maintenance of the town's rec. path system 50,000 75,000 75,000 04 only, one time $25K to pay off debt & daily operations 14,584 60,000 60,000 Provide additional trees to Vail's public areas 18,620 25,000 25,000 Additions and replacement of street furniture 105, 750 100, 000 150, 000 17,100 9,500 9,500 In TOV parks 687,945 857,281 857,281 Ongoing path, park and open space maintenance 1,235,106 1, 399,481 1,498,981 10,898 - 20,000 20,000 Improve trailheads 650,000 650,000 Fund Path from Red Sandstone Pedestiran Brdg to Roundabout 335,000 - 0 Bike paths -portion of Vail Valley Drive Project 410,851 1,750,000 1,750,000 756,749 2,420,000 2,420,000 20,622 - 229,097 Convert parks from treated water to raw water 32,605 235 - 299,765 225,000 225,000 74,166 75,000 109,213 SUPP 2 by Fund 040812 R-1 Version 1 1st Reading of Supplemental 2 Real Estate Transfer Tax Fund Five-Year Summary of Revenue and Expenditures Subtotal Capital Maintenance Park Development Donovan Park White Water Park Gore Creek Promenade Bridge Red Sandstone School Soccer Site Property Acquisition Vail Memorial Park Subtotal Park Development Open Lands Subtotal Open Lands Project Management Parks and Landscaping AIPP Subtotal Project Management Total Expenditures Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance 2004 2004 2003 Original Amended Actuals Budget Budget Project Information 95,023 300,000 895,680 136,531 53,000 1,180 108,000 149,683 'Funds 3rd hole at Whitewater Park; legal fees 227 100,000 100,000 2,300 - .676 - Deed requests 4,325 - 145;239 208,000 302,683 76,138 72,134 78,827 58,496 78,827 27,435 148, 272 137, 323 106, 262 2,380,389 4,464,804 5,227,806 1,196,143 5,084,315 (1,522,225) 4,291,484 (1,239,027) 6,280,458 $ 6,280,458 $ 2,769,259 $ 5,041,431 SUPP 2 by Fund 040812 R-2 Version 1 1st Reading of Supplemental 2 TOWN OF VAIL 2004 BUDGET SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE GENERAL FUND Revenue Local Taxes: Sales Tax Property and Ownership Ski Lift Tax Franchise Fees, Penalties, and Other Taxes Licenses & Permits Intergovernmental Revenue Transportation Centers Charges for Services Fines & Forfeitures Earnings on Investments Rental Revenue Miscellaneous and Project Reimbursements Total Revenue Expenditures Salaries Overtime Benefits Subtotal Compensation and Benefits Contributions and Special Events All Other Operating Expenses Heavy Equipment Operating Charges Heavy Equipment Replacement Charges Dispatch Services Total Expenditures Revenue Over (Under) Expenditures Before Transfers Transfer to Capital Projects Fund Beginning Fund Balance Ending Fund Balance 2004 2004 2003 Original Amended Actuals Budget Budget 8,840,731 $ 8,835,480 8,881,480 2,822,742 2,646,855 2,646,945 2,273,055 2,420,500 2,420,500 620, 511 643, 500 663; 70 0 1,095,698 986,320 1,209,935 1, 518,855 1,316,775 1, 355',688 2,993,378 2,928,500 2,945,700 567,672 607,485 681035 201,458 189,250 189,250 113,270 109,000 .109,000 616,411 707,142 707,142 236,729 36,950 166,012 21,900,510 21,427,757 21,981,387 9,121,587 9,399,864 9;603;336 470,162 444,047 463,627 3,193,732 3,400,576 3,456 X9'6 '~ 12, 785, 481 13, 244, 487 13, 523, 9 59 1,184,765 1,167,346 1,167,346 4,147,852 4,575,345 4,72'0 556.-~; 1,341,469 1,463,158 1,469,908 397,712 405,467 405,467 450,531 463,813 463,813 20,307,810 21,319,616 21,751,049 1, 592, 700 108,141 230, 338 (500 000). 8,784,044 9,016,571 $ 10,376,744 $ 10,376,744 $ 9,124,712 $ 10,107,082 SUPP 2 by Fund 040812 G-1 Version 1 1st Reading of Supplemental 2 TOWN OF VAIL 2004 BUDGET REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CONFERENCE CENTER FUND 2003 Actual Revenue Sales Tax Public Accomodations Tax Penalties and Interest on Delinquent Taxes Interest on Investments 1,703,864 1, 573, 289 4,598 18,824 3,300,575 Expenditures - Admin Management Fee Office Supplies Postage Subtotal Administration Capital Outlay Professional Fees Design Fees Subtotal Capital Outlay Total Expenditures Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance 163,848 4,785 966 169,599 93,867 10,571 104,438 274,037 3,026,538 3,026,538 2004 Original Budget 1,655,000 1,605,000 3,260,000 163,000 4,000 1,300 168,300 200,000 200,000 368,300 2,891,700 2,918,500 5,810,200 2004 Amended Budget 1,740,000 1,605,000 3,345,000 ' 1.6,7,250 4,000 1, 300 172, 550 270,000 :830;000 1,100,000 1,272, 550 2,072,450 3,026,538 5,098,988 F:\Users\FINANCE\BUDGETICC Fund\ARC Dots CC-1 8/12/04 ORDINANCE N0.21 SERIES OF 2004 AN ORDINANCE MAKING SUPPLEMENTAL APPROPRIATIONS TO THE TOWN OF VAIL GENERAL FUND, CAPITAL PROJECTS FUND, REAL ESTATE TRANSFER TAX FUND, AND THE CONFERENCE CENTER FUND OF THE 2004 BUDGET FOR THE TOWN OF VAIL, COLORADO; AND AUTHORIZING THE EXPENDITURES OF SAID APPROPRIATIONS AS SET FORTH HEREIN; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, contingencies have arisen during the fiscal year 2004 which could not have been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance No.24, Series of 2003, adopting the 2004 Budget and Financial Plan for the Town of Vail, Colorado; and, WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in accordance with Section 9.10(a) of the Charter of the Town of Vail; and, WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make certain supplemental appropriations and budget adjustments as set forth herein. NOW, THEREFORE,. BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO that: Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town Council hereby makes the following supplemental appropriations and budget adjustments for the 2004 Budget and Financial Plan for the Town of Vail, Colorado, and authorizes the expenditure or (reduction) of said appropriations as follows: General Fund $ 590,333 Capital Projects Fund 1,688,606 Real Estate Transfer Tax Fund 89,183 Conference Center Fund 904.250 Total $3,272,372 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. 3. The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. 4. The repeal or the repeal and reenactment of any provision of the Municipal Code of the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. 5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 17th day of August, 2004, and a public hearing shall be held on this Ordinance on the 7th day of September, 2004, at the regular meeting of the Town Council of the Town of Vail, Colorado, in the Municipal Building of the town. Rod Slifer, Mayor ATTEST: Lorelei Donaldson, Town Clerk READ AND APPROVED AS AMENDED ON SECOND READING AND ORDERED PUBLISHED Rod Slifer, Mayor ATTEST: Lorelei Donaldson, Town Clerk DESIGN REVIEW BOARD AGENDA August 4, 2004 3:00 P.M. TawN o;r y~ ~+ PUBLIC MEETING PUBLIC WELCOME PROJECT ORIENTATION /LUNCH -Community Development Department MEMBERS PRESENT Joe Hanlon Bill Pierce Margaret Garvey Rogers Diana Mathias MEMBERS ABSENT Scott Proper SITE VISITS 1. Austria Haus - 242 East Meadow Drive 2. Cogswell Residence -1090 Vail View Drive 3 Telemark Townhomes -1090 Vail View Drive 3. Town of Vail Public Works -1289 Elkhorn Drive 4. Grand Traverse Realty Trust -1426 Moraine Drive 5. Guerro Residence - 1116 Sandstone Drive 6. Cohen Residence -133 Vail Road 7. Wester Residence- 4301 Columbine Drive 9. Gore Valley Restaurant Association - 400 East Meadow Drive 10. Chernow Residence - 4822 Meadow Lane 11. Hubbard/Schmid Residence - 2683 Cortina Lane 12. Vail Mountain Lodge - 352 East Meadow Drive 13. The Englishman Fine Arts and Antiques -143 East Meadow Drive. 14. Bailey Residence - 4257 Nugget Lane 12:00 pm 2:00 pm Driver: George PUBLIC HEARING -TOWN COUNCIL CHAMBERS 3:00 pm 1. Gore Valley Restaurant Association, Inc. DR604-0338 Matt Final review of a minor exterior alteration 400 East Meadow Drive, Unit 9/Lot 5D, Block 5, Vail Village Filing 1 Applicant: Tyrolean Chalet, LLC, represented by Suman Architect Planning Group, LLC ACTION: Tabled to August 18, 2004 MOTION: Rogers SECOND: Mathias VOTE: 4-0-0 2. Middle Creek Village DR602-0060 Matt Conceptual review of minor exterior alterations 129 North Frontage Road/Middle Creek Village Applicant: Coughlin & Company, tnc., represented by Odell Architects, P.C. ACTION: Conceptual - No vote 3. Hubbard/Schmid Residence DRB04-0330 Bill Conceptual review of new construction 2683 Cortina Lane/Lot 7, Block A, Vail Ridge Applicant: Trent Hubbard / Stefan Schmid, represented by John G. Martin, Architect, LLC ACTION: Conceptual - No vote 4.. Austria Haus DRB04-0297 Warren Final review of changes to approved plans 242 East Meadow Drive/Tract B, Block 5, Vail Village Filing 1 Applicant: Austria Haus, represented by Steve Boyd ACTION: Approved with condition(s) MOTION: Rogers SECOND: Hanlon VOTE: 4-0-0 CONDITION: 1) The applicant shall paint the exposed portions of the condenser units, not screened by the wood covering, to match the trim on the building and paint all electrical boxes associated with the condensers to match the color of the wall upon which they are mounted. 5. Grand Traverse Realty Trust DRB04-0315 Clare Final review of a minor alteration 1426 Moraine Drive/Lot 13, Dauphinais-Moseley Filing 1 Applicant: Thomas Headley ACTION: Approved with condition(s) MOTION: Rogers SECOND: Hanlon VOTE: 4-0-0 CONDITION: 1) The applicant shall replace the four cottonwood trees with twenty-four 5 gallon bushes to be staggered on the exterior of the fence at the time the cottonwood trees are removed. 6. Lionshead Amoco DR604-0015 Clare Final review of a freestanding sign 934 S. Frontage Road/unplatted Applicant: George Brodin, represented by Dominic Mauriello, Mauriello Planning Group, LLC ACTION: Approved MOTION: Rogers SECOND: Hanlon VOTE: 4-0-0 . 7. Hallenbeck Residence DRB04-0334 Clare Final review of a minor alteration 4575 Streamside Circle East/Lot 19A, Bighorn 4th addition Applicant: Drew McCamron ACTION: Approved MOTION: Rogers SECOND: Hanlon VOTE: 4-0-0 8. Cogswell Residence DR604-0308 Elisabeth Final review of a minor alteration 1090 Vail View Drive, Unit 14/Lot B-1, Block B, Lions Ridge Filing 1 Applicant: John Cogswell ACTION: Tabled to August 18, 2004 MOTION: Rogers SECOND: Mathias VOTE: 4-0-0 2 9. Telemark Townhomes DRB04-0278 Elisabeth Final review of a minor alteration 1090 Vail View Drive and 1083 Lions Ridge Loop/Lot B-1, Block B, Lions Ridge Filing 1 Applicant: Telemark Townhome Association ACTION: Tabled to August 18, 2004 MOTION: Rogers SECOND: Hanlon VOTE: 4-0-0 10. Town of Vail Public Works Sand Storage Bin DRB04-0317 Elisabeth Conceptual review of new construction 1289 Elkhorn Drive/unplatted Applicant: Town of Vail ACTION: Conceptual - No vote . 11. Guerrero Residence DRB04-0314 Warren Final review of a residential addition 1116 Sandstone Drive, Unit 301/Lot A5-1, Lions Ridge Filing 1 Applicant: Mario and Pat Guerrero, represented by Peel Langenwalter Architects ACTION: Approved. with condition(s) MOTION: Rogers SECOND: Hanlon VOTE: 4-0-0 CONDITIONS: 1) The applicant shall revise the elevations to have the proposed windows and finished materials match those existing on the building. 2) The applicant shall remove all non-conforming flood lights located on the Lions Mane structure and replace them with a conforming light fixture to be submitted to staff for review and approval prior to submitting for a building permit. 12. Cohen Residence DRB04-0313 Elisabeth Final review of a minor alteration 133 Vail Road/Lot 6, Block 6, Vail Village Filing 1 Applicant: David M. Cohen, represented by Peel Langenwalter Architects ACTION: Approved MOTION: Rogers SECOND: Hanlon VOTE: 4-0-0 13. Wester Residence DR604-0312 Elisabeth Final review of a minor alteration 4301 Columbine Drive, Unit D/Lots D & E, Village on Bighorn Creek Applicant: Paul Wester, represented by Woods of Olde Millworks ACTION: Tabled to August 18, 2004 MOTION: Rogers SECOND: Hanlon VOTE: 4-0-0 14. Chernow Residence DRB04-0326 Elisabeth Final review of a minor alteration _4822 Meadow Lane/Lot 9, Block 7, Bighorn Subdivision 5th Addition Applicant: Elizabeth A. Chernow, represented by Pappas Friesen Architecture ACTION: Approved with condition(s) MOTION: Rogers SECOND: Hanlon VOTE: 4-0-0 CONDITION: , 1) The applicant shall repaint and repair the garage door and trim on the east and north elevations prior to requesting a Final Certificate of Occupancy form the Planning Department. 3 15. The Englishman Fine Arts and Antiques DRB04-0335 Elisabeth Final review of a sign _ _ __ . 143 E. Meadow Drive, Unit 205/Lot 8, Block 1, Vail Village Filing 1 Applicant: Annette Phan ACTION: Approved MOTION: Rogers SECOND: Hanlon VOTE: 4-0-0 16. Bailey Residence DRB04-0262 Elisabeth Conceptual review of a residential~addition 4257 Nugget Larie/Lot 1, Bighorn Estates a resubdivision of Lots 10 & 11 Bighorn Estates Applicant: Jim Bailey, represented by Gwathmey Pratt Schultz Architects, ACTION: Conceptual - No vote 17. Timberfalls Swimming Pool House DRB04-0245 Elisabeth Final review of a minor alteration 4500 Timberfalls CourtlTimberfalls, Phase 9, unplatted Applicant: Karl Edgerton ACTION: Tabled to August 18, 2004 Staff Approvals Vail Resorts, Inc. DRB04-0331 Matt Final review of minor alteration of a maintenance building 923 S. Frontage Road/Tract B/Unplatted Applicant: Vail Resorts, Inc. represented by Mauriello Planning Group, LLC Venners Residence DR604-0346 Bill Change to approved plans 4196 Columbine Drive/Lot 20-6, Bighorn Subdivision, Resub. of Lot 20 Applicant: Ted and Laury Venners, represented by Hill Construction, Inc. Richmond Residence DRB04-0339 Bill Change to approved plans 1090 Vail View Drive, Unit 3/Lot B-1, Block B, Lions Ridge Filing 1 Applicant: Eagle County Images Hintz Residence DRB04-0307 Warren Final review of changes to approved plans 3130 Booth Creek Drive/Lot 10, Block 3, Vail Village Filing 11 Applicant: Mr. B. Jurgen Hintz Town of Vail Garage Doors DR604-0318 Final review of a minor alteration 1289 Elkhorn Drive/Unplatted Applicant: Town of Vail Joe Aspen Grove Townhomes DRB04-0316 George Final review of a minor. alteration 1480 Aspen Grove Lane/Aspen Grove Townhomes, a resubdivision of Lot 2, Second amendment to Ridge at Vail Applicant: Aspen Grove Townhomes Association 4 Navas Residence DRB04-0322 Clare Final review of a minor alteration 2610 Bald Mountain Road/Lot 32, Block 2, Vail Village Filing 13 Applicant: Sybill Nava's Reimers Residence DRB04-0333 Clare Final review of a minor alteration 3090 Booth Creek Drive/Lot 8, Block 3Nail Village Filing 11 Applicant: Arthur Reimers Kneupfer Residence DRB04-0349 Clare Final review of changes to approved plans 748A Potato Patch/Lot 7, Block 2, Vail Potato Patch Filing 2 Applicant: Graham Reid Construction, Inc. Guffrie Residence DR604-000360 Joe Final review of changes to approved plans 433 Gore Creek Drive/Lot 7, Vail Trails East Applicant: Visions West Construction represented by Ray Boucher Jarchow Residence DRB04-0274 Joe Final review of a minor alteration 1760 Sierra Trail, Unit D/Lot 23, Sierra Condos Applicant: Ben Stewart & Kari Jarchow Kreiselmeier Residence DR604-0362 Joe Final review of a minor alteration 2686 Davos Trail/Lot 5, Block C, Vail Ridge Applicant: Konrad Kreiselmeier Goetz Residence DRB04-0337 Clare Final review of a minor alteration 1853 Lions Ridge Loop/Lot 3, Block 3, Lions Ridge Subdivision Applicant: Raymond H. Goetz Slifer Smith & Frampton Sign DRB04-0344 Elisabeth Final review of a sign 531 E. Lionshead Mall/Lot 1, Block 1,Vail-Lionshead Filing 1 Applicant: Cara Walker of Slifer Smith & Frampton The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479- 2356,Telephone for the Hearing Impaired, for information. 5 PLANNING AND ENVIRONMENTAL COMMISSION #' PUBLIC MEETING li~~~~i~~ ~~' `' Monday, August 9, 2004 PROJECT ORIENTATION -Community Development Dept. PUBLIC WELCOME 12:00 pm MEMBERS PRESENT Doug Cahill David Viele Chas Bernhardt George Lamb Rollie Kjesbo Bill Jewitt MEMBERS ABSENT Ann Gunion Site Visits: ' 1. Town of Vail, Public Works - 1289 Elkhorn Drive 2. Vail Golf Course - 1778 Sunburst Drive 3. Bailey - 4257 Nugget Lane 4. Hubbard/Schmid - 2683 Cortina Lane Driver: Bill NOTE: If the PEC hearing extends until 6:OO~p.m., the Commission may break for dinner from 6:00 - 6:30 p.m, Public Hearing -Town Council Chambers 2:00 pm A request for a final review of a variance, pursuant to Section 12-17, Variances, Vail Town Code, to allow for a building to encroach into the side setback, located at 4257 Nugget Lane/Lot 1, Bighorn Estates, a resubdivision of Lots 10 & 11, Bighorn Estates, and setting forth details in regard thereto. Applicant: Jim Bailey, represented by Gwathmey Pratt Schultz Architects Planner: Elisabeth Eckel ACTION: Approved MOTION: Kjesbo SECOND: Jewitt VOTE:6-0-0 Elisabeth Eckel presented an overview of the staff memorandum. Sidney Schultz, from Gwathmey Pratt Schultz, indicated that he was available to answer any questions. The PEC found that since the property was annexed into the Town of Vail in anon-conforming status and that the neighbors had received a similar request, the proposal was not a grant of special privilege and met the criteria for a variance. 2. A request for a final review of an amendment to an approved development plan, pursuant to Section 12-9C-5, Development Standards and a Conditional Use Permit, pursuant to Section 12-9C-3, Vail Town Code, to allow for the construction of "Public Buildings and Grounds", located at 1289 Elkhorn Drive/Unplatted, and setting forth details in regard thereto. Applicant: Town of Vail Planner: Elisabeth Eckel ACTION: Approved with condition(s) MOTION: Kjesbo SECOND: Viele VOTE:6-0-0 CONDITIONS: 1) Prior to final inspection of the project, the applicant must finish the storage shed in materials and colors to match the existing public works buildings on the site. 2) . Prior to final inspection of the project, the applicant must remove all stored items (including, but not limited to vehicles and trailers) on the southwest area of the lot which are visible above or not screened by the berm. Elisabeth Eckel presented an overview of the staff memorandum with amended recommended conditions of approval. John Gallegos indicated that he was available for questions. The PEC recommended that the storage items that are visible from the interstate be removed per the staff memorandum. 3. A request for a final review of a floodplain modification, pursuant to Chapter 14-6, Grading Standards, Vail Town Code, to allow for irrigation system improvements, located at the Vail Golf Course, 1778 Sunburst Drive/Unplatted (a complete metes and bounds description is available at the Community Development Department), and setting forth details in regard thereto. Applicant: Vail Recreation District, represented by Hydrosphere Resource Consultants, Inc. Planner: Bill Gibson ACTION: Approved with condition(s) MOTION: Kjesbo SECOND: Lamb VOTE: 5-0-1 (Viele recused) CONDITIONS: 1) The applicant shall submit a stamped Improvement Location Certificate and topographic survey, verifying the "as-built" conditions of the subject site, to the Town of Vail Community Development Department for review and approval, prior to Town of Vail final construction inspection. 2) The applicant shall comply with all requirements of all necessary state and federal permits and approvals. David Viele recused himself from the presentation. Bill Gibson presented an overview of the staff memorandum. Linn Schorr, with the Eagle River Water and Sanitation District, stated that she had nothing to add. Commissioner comment included that the proposal was appropriate and necessary. 4. A request for a final review of a condition use permit, pursuant to Section 12-6D-3, Conditional Uses, Vail Town Code, to allow for a Type II Employee Housing Unit (EHU), located at 2683 Cortina Lane/Lot 7, Block A, Vail Ridge Subdivision, and setting forth details in regard thereto. Applicant: Trent Hubbard/Stefan Schmid Planner: Bill Gibson ACTION: Approved with condition(s) MOTION: Kjesbo SECOND: Lamb VOTE: 6-0-0 CONDITIONS: 1) The Planning and Environmental Commission's approval of this conditional use permit shall be contingent upon the applicant receiving Town of Vail design review approval for this proposal. 2) Prior to the issuance of a Temporary or Final Certificate of Occupancy, the applicant shall execute a Type II EHU deed restriction with the Town of Vail Department of Community Development to permanently restrict the use of the EHU for employee housing. Bill Gibson presented an overview of the staff memorandum. John Martin, the architect, verified that the steep slopes on the site were actually made easier to deal with through this proposed addition of the EHU. Hermine Brinkman, a neighboring homeowner, asked about parking. She wanted to make sure that the parking wasn't going to be on the street. She also wanted clarification from the architect that her views were not going to be affected by the new house and stated that she trusted the PEC and reviewing boards to make good decisions regarding 2 ' ~ the stability of the site. Rollie Kjesbo requested that construction proceed, with consideration of neighboring homeowners. The PEC commented that this application and PEC review would not be necessary if the Town Council decides to approve the second reading of the ordinance allowing Type II EHUs as a permitted use. 5. A request for a final review of a major exterior alteration or modification, pursuant to Section 12- 7H-7, Vail Town Code, and a request for a final review of a conditional use permit, pursuant to Chapter 12-16, Vail Town Code, to allow for the construction of the Lionshead Core Site Hotel and the operation on a new private skier club, new lodge dwelling units and conference facilities and meeting rooms on the first floor or street level floor of a structure, located at 675 Lionshead Place/(a complete legal description is available for inspection at the Town of Vail Community Development Department upon request). Applicant: Vail Corporation Planner: George Ruther ACTION: Tabled to August 23, 2004 MOTION: Kjesbo SECOND: Jewitt VOTE:6-0-0 6. A request for a final review of a minor subdivision, pursuant to Chapter 13-4, Minor Subdivisions, Vail Town Code, to amend the locations of the existing building envelopes; and a final review of a variance from Section 12-21-10, Development Restricted, Vail Town Code, to allow for construction on slopes of 40% or greater, located at 1390 Buffehr Creek Road/Lots A, B, C, and D, Residences at Briar Patch, and setting forth details in regard thereto. Applicant: Residences of Briar Patch Homeowner Association, represented by Zehren and Associates Planner: Bill Gibson ACTION: Tabled to August 23, 2004 MOTION: Kjesbo SECOND: Jewitt VOTE:6-0-0 7. A request for a recommendation to the Vail Town Council for the establishment of Special Development District No. 38, Manor Vail .Lodge, to allow for the redevelopment of the Manor Vail Lodge, and a request for a conditional use permit to allow for the construction of Type III Employee Housing Units, pursuant to Section 12-6H-3, Vail Town Code, and a request for a conditional use permit, pursuant to Chapter 12-6H-3, Public or Commercial Parking Facilities or Structures, Vail Town Code, to allow for the sale of 30 parking spaces, located at 595 Vail Valley Drive/Lots A, B, & C, Vail Village 7th Filing, and setting forth details in regard thereto. Applicant: Manor Vail, represented by Zehren and Associates Planner: Warren Campbell ACTION: Tabled to August 23, 2004 MOTION: Kjesbo SECOND: Jewitt VOTE:6-0-0 8. A request for a final review of a major amendment to a special development district (SDD), pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for an amendment to SDD #6, Vail Village Inn, to allow for the conversion of existing common area to new gross residential floor area (GRFA), located at 68 East Meadow Drive/Lot O, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. Applicant: Carlos Rojas Planner: Clare Sloan ACTION: Tabled to August 23, 2004 MOTION: Kjesbo SECOND: Jewitt VOTE:6-0-0 9. A request for a variance from Section 12-21-14, Restrictions In Specific Zones On Excessive Slopes, Vail Town Code, to allow for the construction of driveways and surtace parking in excess of 10% of the total site area, located at 2388 Garmisch Drive/Lot 9, Block G, Vail das Schone Filing 2, and setting forth details in regard thereto. Applicant: Snow Now, LLC Planner: Warren Campbell ACTION: Withdrawn 10. Approval of Minutes ACTION: Approved MOTION: Kjesbo SECOND: Jewitt VOTE:6-0-0 11. Information Update 1. Russ Forrest prepared the PEC for a long meeting on August 23. 2. American Planning Association Planning Commissioner Training Suggestions, September 25, 2004 12. Adjournment Adjourned at 2:25 pm MOTION: Kjesbo SECOND: Lamb VOTE: 6-0-0 The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published August 6, 2004 in the Vail Daily. 4 VAIL LOCAL MARKETING DISTRICT 2:40 P.M. TUESDAY, AUGUST 17, 2004 VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. ITEMITOPIC: Presentation of Local Marketing District 2005 Strategic Marketing Plan. (30 min.) ACTION REQUESTED OF COUNCIL: Agreement to move forward as marketing. plan is presented. BACKGROUND RATIONALE: To be provided in separate memo. 2. ITEM/TOPIC: Adjournment (3:15 P.M.) Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. K ~. Think Summer. Think Vail. Vail Local Marketing District 2005 Strategic Plan and Budget August 77, 2004 x Think Summer. Think Vail. 2003 ROI Recap (2004 Research not yet available) k 1 Think Summer. Think Vail. Return on 2003 Group Sales Budget Leads Booked Business Lodging Revenue Booked ROI 311 135 Groups Booked $1,704,790 $5 for every $1 spenf. Think Summer. Think Vail. Return orr 2003 Advertising ~on~y~ Budget Trips Due to Advertising 138,000 Campaign Spending $951,637 Incremental visitor Spe"riding Generated - $24.9 M Taxes Generated on Vsitor Spending $1.24 M Short-term' ROI in Spending per Ad Dollar $26.17 Short-term' ROI in Taxes per Ad Dollar $1.30 x 2. Think Summer. Think Vail. Conclusions and Recommendations Substantial progress over 2001: o much higher awareness o Improving image in virtually every area 0 30% more planned trips o producing actual conversion vs. none in 2001 o campaign more than paid for itself in taxes Think Summer. Think Vail. Conclusions and Recommendations o Significant short-term contribution: 0 138,000 incremental trips from the Front Range o $24.9 million in extra expenditures o ROI of $26 in spending and $1.30 in taxes, just during the campaign o This return is still modest: 0 only 15% of summer business o Consistent with early summer occupancy levels. . o Tourism may have been weaker without the campaign: o maintain the advertising investment h 3 Think Summer. Think Vail. Conclusions and Recommendations o Front Range impacts are very short-term: o evidenf both years o immediate interest/conversiom _ - - ~~ o not much carry-over for next summer o recommend sustained presence through season 4 Think Summer. Think Vail. Conclusions and Recommendations o Destination markets -still work to do o The situation: o strategy/positioning on target and effective o ads moving needle on longer term interest o but no shon`-term conversion o efforts refocused from broad national to selection of drive markets o shift still not adequate x Think Summer. Think Vail. Conclusions and Recommendations oThe problem =limited dollars vs. large area, high media costs: o awareness still low, even with 2/3 of 2003 Ad budget going to destination and 1/3 to Front Range o Based upon 2003 results, the VLMD shifted campaign in 2004 to focus on one key market: Dallas 0 objective -build frequency/sustainability, not just reach. o Recommend same strategy in 2005 5 Think Summer. Think Vail. Vail Summer 2005 Campaign Evolving the Brand Think Summer. Think Vail. Strengths and Challenges o Our message is resonating ~ o Our brand is strong o We are generating short term incremental visits o We are building equity -Elevating Destination Appeal o We need to continually challenge ourselves to raise the bar in positioning terms; while still appealing to a broad target----------.-- o We recognize that: o $7DOk+ segment represents the largest short term volume potential within the front range and regional destination markets o Positioning and messaging to Front Range and Destination are similar o Media habits and partnership marketing choices are similar in both Front Range and Dallas o Need to select target markets we can afford fo sustain o More heads in beds is our short-ten» goal ~ 11 Think Summer. Think Vail. 2005 Priorities o Continue to refine messaging and media to short and long-term target audiences o Further define the demographic and psychographic profiles of these two groups o Who are they, what are their interests and what do they do outside travel o Continue to position Vail as the "ultimate headquarters for an upscale Rocky Mountain summer vacation experience" o Defail the specific activities, venues and locations for culture, outdoors, history, golf, soft adventure, etc. o Continue to use the brand strategy as the basis for evaluating all marketing tactics and expenditures Think Summer. Think Vail. The Balancing Act o Research has shown that Front Range markets offer untapped short term visits o Cost of mounting a sustainable campaign in the Front Range market is less costly than destination markets o If Vail wishes to continually raise the bar and attract an increasing percentage of high value, affluent visitors it must reach out also to multiple destination markets o This is costly o Dilutes a modest budget 12 Think Summer. Think Vail. 2005 Market Focus Considerations o Extend reach and sustainabil'~ty before casting the net \ further o Stay focused o Front Range o Dallas o NYC (Public Relations only) o Build on collaborative successes -'04 Dallas Program o Further leverage winter cross-sell to reach the national audience o Explore partnerships that will provide cost effective ways of reaching affluent travelers in select markets like Dallas Think Summer. Think Vail. ~ 2005-Umbrella-Strategies---~ - - 13 Think Summer. Think Vail. 2005 Assumptions o Based on the research, it has been agreed that the VLMD continue to move forward with the direction and priorities outlined in the 2004 Vail Local Marketing District Operating Plan. oThe overriding challenge for 2005 will be once again be how to increase reach and short term conversion with a limited budget of $1.5 million. Think Summer. Think Vail. 2005 Strategies o Continue successful Group Sales efforts o Focus on key target markets: Front Range, Dallas, Group, National and Cross-Sell o Elevate the demographic profile of our target visitor to $100K+ as well as the psychographic profile o Continue to elevate the stature of Vail as a premier summer resort destination while being sure to stimulate short-term visits o Leverage media buys and enhance vendor collaboration o Better leverage the Rocky Mountain and Colorado Brand o Refine our message to increase vibrancy, excitement and upscale feel o Adjust media to reach audience with shorter booking window s 14 C Think Summer. Think Vail. 2005 Strategies Contd. o Expand image library to better reflect what defines Vail and its signature experiences (film & still photography) o Continue to use brand strategy in all message-"Vail is the headquarters for an upscale Rocky Mountain summer vacation° o Ensure a clear understanding of the VLMD mandate, programs, and accomplishments among various stakeholder groups in Vail on an ongoing basis o Include in messages the posfive impacts of Vail's Redevelopment o Pursue VLMD's bid for the Conference Center marketing and sales effort Think Summer. Think Vail. 2004 2005: Group $406,100 $383,750 Cross.-Sell_ __ _ ._ _ ___ _ $1.1.2,700 ___ . $108,1.50 Dallas $401,900 $406,300 National $135,550 $128,700 Local $26,000 $22,800 Total $1,571,000: $1,547,300"": ................................................................................................................:.........................................: "At the suggestion of the TOV finance department, we reduced the ,,~ ~ 2005 total budget to match anticipated collection levels. x 15 r ~r Think Summer. Think Vail. Next Ste o A detailed tactical plan will be presented on December 7, 2004 after the Summer 2004 research results are tabulated and presented by Longwoods International. 16