HomeMy WebLinkAbout2004-08-17 Support Documentation Town Council Work Session,%
VAIL TOWN COUNCIL
WORK SESSION AGENDA
11:00 A.M., TUESDAY, AUGUST 17, 2004
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.
Transportation will leave Municipal Building Parking Lot
promptly at 11:10 A.M.
~. Dwight Henninger ITEMITOPIC: I-70 Noise /Demonstration Site Visit (1 hr. 30 min.)
Chad Salli
BACKGROUND: In partnership with the Colorado Motor Carriers
Association, the Town of Vail has initiated a comprehensive
program to help reduce the impact of noise on I-70 through Vail.
One of the actions identified in a Dec. 3, 2003 memorandum of
understanding between the .two entities is to establish baseline
measurements for noise levels associated with various types of
vehicles with the intent to develop an enforceable. maximum
decibel standard. The town's existing noise ordinance allows for
trucks to emit noise up to 90 decibels when measured from 25
feet, while the Environmental Protection Agency (EPA) regulations
allow for trucks to emit noise up to 83 decibels when measured
from 50 feet from the centerline of travel. During the noise level
demonstration site visit, measurements will be taken representing
several vehicle types, including a mufFler-compliant .tractor trailer,
a non-compliant tractor trailer, and several variations of
motorcycles and cars. This demonstration will be used to generate
discussion on the adequacy of the town's existing noise ordinance
and enforcement by the Vail Police Department. In addition, a
representative from Jacobs Vehicle Systems (maker of the fake
brake) and Greg Fulton of the Colorado Motor Carriers
Association will be on hand to participate in the discussion.
ACTION REQUESTED: Evaluate if the noise ordinance should
be further reviewed or modified.
12:00 P.M., Working Lunch (30 min.
2. Bill Gibson ITEM/TOPIC: An appeal of the Town of Vail Design Review
Board's denial of a design review application, pursuant to Chapter
12-11, Design Review, Vail Town Code, to allow for a change to
approved- plans (i.e. landscape plan), located at 252 West
Meadow Drive/Lot 8, Vail Village Filing 2. (20 min.)
ACTION REQUESTED OF COUNCIL:
Uphold, overturn, or modify the Design Review Board's denial of a
design review application pursuant to Chapter 12-11, Design
Review, Vail Town Code.
BACKGROUND RATIONALE:
On July 7, 2004, the Design Review Board denied a design review
application pursuant to Chapter 12-11, Design Review, Vail Town
Code, to allow for a change to approved plans (i.e. landscape
plan), located at 252 West Meadow Drive. The appellant, Ted
Halaby, property owner, has appealed the Design Review Board's
denial. Please refer to the staff memorandum dated August 17,
2004, for additional information.
STAFF RECOMMENDATION:
Staff recommends that the Town Council upholds the Design
Review Board's denial of a design review application, pursuant to
Chapter 12-11, Design Review, Vail Town Code, to allow for a
change to approved plans (i.e. landscape plan), located at 252
West Meadow Drive/Lot 8, Vail Village Filing 2.
Should the Town Council choose to uphold the Design Review
Board's decision, the Community Development Department
recommends the Town Council make the following finding:
1. The Vail Town Council finds that upon review of the evidence
and testimony presented at this public hearing, that the standards
and conditions imposed by the requirements of Title 12 (Zoning
Regulations) have been implemented and enforced correctly by
the Design Review Board. In making this finding, the Council has
relied upon the interpretation of the Town's adopted design
guidelines by the appointed members of the Design Review
Board.
3. Frank Johnson ITEM/TOPIC: Vail Valley Chamber and Tourism Bureau (WCTB)
Presentation to Council (15 min.)
ACTION REQUESTED OF COUNCIL: Provide feedback to the
group regarding their 2004 programs and 2005 proposals.
Provide direction to staff for preparation of the 2005 budget
proposal.
r
4. Kaye Ferry ITEM/TOPIC: Vail Chamber and Business Association (VCBA)
Presentation to Council (15 min.)
/~
ACTION REQUESTED OF COUNCIL: Provide feedback to the
group regarding their 2004 programs and 2005 proposals.
Provide direction to staff for preparation of the 2005 budget
proposal.
5. Sybil) Navas ITEMITOPIC: Commission on Special Events (CSE) funding
request presentation for 2005 (15 min.)
ACTION REQUESTED OF COUNCIL: Provide feedback to the
group regarding their 2004 programs and 2005 proposals.
Provide direction to staff for preparation of the 2005 budget
proposal.
6. Judy Camp ITEM/TOPIC: First reading of Ordinance, No. 21, Series 2004, an
Ordinance making Supplemental Appropriations to the 2004
Budget. (10 min.)
7. Matt Mire ITEMITOPIC: Second reading of Ordinance No. 17, Series of
2004, an Ordinance amending Special Development District #4,
Cascade Village, to allow for the creation of Development Area E,
located at Tract K, Glen Lyon Subdivision, and setting forth details
in regard thereto. (5 min.)
ACTION REQUESTED OF COUNCIL:
Table the second. reading of Ordinance No. 17, Series of 2004, to
October 5, 2004.
BACKGROUND RATIONALE:
On July, 12, 2004, the Town of Vail Planning and Environmental
Commission voted 4-2 to forward a recommendation of approval,
with conditions, for the proposed amendments to Special
Development District #4, Cascade Village.
On August 3, 2004, the Town Council approved the first reading of
Ordinance No. 17, Series of 2004, with a condition, by a vote of 7-
0. The condition of approval requires Vail Resorts to resolve the
outstanding issues related to the Protective Covenants of Glen
Lyon Subdivision. Vail Resorts is working toward resolution of the
covenant issues. They are presently conducting noise level
testing and scheduling neighborhood meetings with those
individuals party to the covenants.
8. George Ruther ITEM/TOPIC: PEC/DRB Update (10 min.)
9. ITEMITOPIC: Matters from the Mayor and Council (10 min.)
10. ITEM/TOPIC: Information Update (5 min.)
11. ITEMITOPIC: Executive Session, Pursuant to C.R.S. 24-6-402(4)
(b)(e). Conference with Attorney and negotiations surrounding
Lionshead Redevelopment. (30 min.)
12. ITEMITOPIC: Adjournment (2:40 P.M.)
NOTE UPCOMING MEETING START TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BEGIN AT 12 NOON. TUESDAY, SEPTEMBER 7, 2004 IN THE VAIL TOWN
COUNCIL CHAMBERS.
~.
Sign language interpretation available upon request with 24-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information.
TO: Town Council
FROM: Stan Zemler, Town Manager
Dwight Henninger, Police Chief
Greg Hall, Public Works Director
Chad Salli, Town Engineer
Suzanne Silverthorn, Community Information Officer
DATE: August 17, 2004
SUBJECT: I-70 Noise Demonstration Site Visit
1. BACKGROUND
In partnership with the Colorado Motor Carriers Association, the Town of Vail has
initiated a comprehensive program to reduce the impact of noise on I-70 through Vail.
One of the actions identified in a Dec. 3, 2003 Memorandum of Understanding between
the two entities is to "establish baseline measurements for noise levels associated with
various types of vehicles with the intent to develop an enforceable maximum decibel
standard." The current Town of Vail noise ordinance prohibits vehicles weighing more
than 10,000 pounds to exceed 90 decibels when measured from 25 feet and no more
than 80 decibels for vehicles weighing less than 10,000 pounds. The purpose of the site
visit is to conduct a series of noise measurements on I-70 using a combination of
muffler-compliant and non-compliant vehicles (tractor trailers, motorcycles and cars) to
evaluate the adequacy of the Town of Vail noise ordinance as it pertains to motor vehicle
noise and related enforcement efforts by the Police Department.
2. NOISE REGULATIONS & STANDARDS
The town's noise ordinance provides for local regulatory control. However, given the
cross-country~function of the interstate system, federal regulations have been developed
by the Environmental Protection Agency (EPA) for consistency across state lines. The
Memorandum of Understanding between the Town of Vail and Colorado Motor Carriers
Association calls for the two entities to evaluate whether a maximum decibel standard .
for all vehicles passing through Vail could be developed based on EPA noise standards
for trucks and other vehicles. The EPA standards, as well as the town's regulations on
motor vehicle noise, are presented below:
Table 7 Town of Vail Noise Ordinance & EPA Com arisons
Maximum Level Distance
Town of Vail 90 dBA trucks 25 feet from vehicle
Town of Vail 80 dBA (cars 25 feet from vehicle
EPA* 80-83 dBA
(vehicles 50 feet from centerline of travel
*Low Speed Noise Emission Standard. Vehicles which are manufactured after the
following effective dates shall be designed, built and equipped so that they will not
produce sound emissions in excess of the levels indicated. Specific testing procedures
are required.
Table 2 EPA Factory Standards
Manufacture Date Level
(i) Janua -1; 1979 83 dBA
ii Janua 1, 1988 80 dBA
Environmental Protection Agency, "Noise Emission Standards For Transportation
Equipment", Title 40, Code of Federal Regulations, Chapter 1, Part 2.05, Subpart B-
Medium and Heavy Trucks
3. ENFORCEMENT
Since April, at the direction of the Vail Town Council, the Vail Police Department has
been conducting traffic enforcement operations on I-70 from milemarker 172 to 182. In
addition to speed enforcement, the program has included point source noise level
readings. All officers have been trained to use the noise meters and properly enforce the
existing ordinance. The department has now begun to use the noise meters as part of
the enforcement program.
4. NOISE LEVELS DETREMENTAL TO HEALTH
The Occupational Safety and Heath Administration (OSHA) standards require protection
(ear plugs) against the effects of noise exposure when sound levels exceed those shown
in the following table:
Table 3 OSHA Standards
Duration per day
In hours Sound level
dBA
8 90
6 92
4 95
3 97
2 100
1.5 102
1 105
.5 110
.25 or less 115
Various studies have shown that lifetime exposure (40 year working life) to unprotected
noise levels have resulted in estimated risk of "material hearing impairment" (25 dBA
loss) as follows:
Table 4 Exposure to Unprotected Noise Levels
Stud Ex osure dBA Estimated Risk
90 21 ercent
International Organization for Standardization 85 10 ercent
80 0
90 22 ercent
Environmental Protection Agency 85 12 ercent
80 5 ercent
90 29 ercent
National Institute for Occupational Safety and Health 85 15 ercent
80 3 ercent
2
As it relates to highway noise in Vail, these studies would suggest a low risk for
permanent hearing loss over time. However, the Federal Highway Administration
standard for new construction noise mitigation is 66 dBA at a residence or place of
business. This standard was presumed to be set based on studies of noise acceptance
based on "quality of life" factors, such as stress levels,. ability to carry on conversations,
sleep, etc.
5. TOV NOISE MITIGATION ACTIONS
The Town of Vail has identified four areas of focus to mitigate I-70 noise on a short-term
and long-term basis: 1) education; 2) enforcement; 3) engineering; and 4) legislation.
The following is a list of activities currently underway:
• As noted, the Vail Police Department is continuing with ayear-long traffic and
noise enforcement program called "65 Max."
• Speed and noise studies will be conducted this month by Hankard
Environmental and will be compared with data collected during the spring.
• Requests have been forwarded to the Colorado Department of Transportation
and the Federal Highway Administration for approval of a temporary noise wall
pilot program to occur in the summer of 2005.
• At the town's request, the Colorado Department of Transportation has updated
"Noise Ordinance Enforced" signs on I-70 with penalty information.
• The Colorado Motor Carriers Association is working with the Colorado State
Patrol to launch a "Target Zero" project to expand Vail's traffic enforcement
program to other areas along the I-70 corridor and is prepared to initiate an
awareness campaign with its membership.
• The Colorado Motor Carriers Association has asked for the Town of Vail's
assistance in approaching Sen. Jack Taylor to request sponsorship of state
legislation that would increase the penalty for failure to maintain or alter a
muffler.
• Hankard Environmental is currently researching long-term mitigation solutions
and will make a presentation to the Town Council in October.
6. ACTION REQUESTED OF COUNCIL
The question before the Vail Town Council relates to the town's noise ordinance as
follows:
• Based on results from the site visit and other information provided, should the
Town of Vail further research or modify its noise ordinance?
The ordinance states that vehicles weighing more than 10,000 pounds may not
exceed 90 decibels when measured from 25 feet and may not exceed 80
decibels for vehicles weighing less than 10,000 pounds when measured from 25
feet.
Attachments
--Town of Vail Noise Ordinance
--EPA Noise Standards
--Memorandum of Understanding, Town of Vail/Colorado Motor Carriers Association
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i '' S-1-7: NOISE PROHIBITED:
5-1-7: NOISE PROHIBITED:
TOWN OF VAIL NOISE ORDINANCE Page 1 of 5
A. Prohibited Act: The making and creating of an excessive or an unusually loud noise at any
location within the Town heard and measured in a manner hereinafter set forth, shall be
unlawful, except when made under and in compliance with a permit issued pursuant to
subsection F of this Section.
B. Definition: An "excessive" or "unusually loud noise" shall be defined as follows:
1. Noise of any duration which exceeds the allowable noise limit for the zone in which the
noise source is located by fifteen (15) decibels.
2. A noise, one minute or more in duration out of any ten (10) minute period, which exceeds
the allowable noise limit for the zone in which the noise source is located by ten (10)
decibels.
3. A noise of five (5) minutes in duration and a total of five (5) minutes out of any ten (10)
minute period, which exceeds the allowable noise limit for the zone in which the noise
source is located by three (3) decibels.
C. Sound Measurement Standard: For the purpose of determining and classifying any noise as
excessive or unusually loud as declared to be unlawful and prohibited by this Section, the
noise shall be measured on a decibel or sound level meter of standard design and quality
operated on the A-weighting scale.
1. If the noise source is located on private property, the noise shall be measured at or
beyond the property line of the property on which the noise source is located.
2. If the noise source is located on public property, the noise shall be measured no closer
than ten feet (10') from the noise source.
D. Allowable Limits: The following shall be the allowable noise limits for the time periods and
zones specified;
Zoning Designation Of Property On Maximum Number Of Maximum Number Of
Which Source Of Noise Is Located Decibels Permitted From Decibels Permitted From
All residential zones excepting 7:00 A.M. to 11:00 P.M.. 11:00 P.M. to 7:00 A.M.
HDMF Commercial plus HDMF 55 decibels 65 decibels 50 decibels 60 decibels
Industrial service zones 80 decibels 75 decibels
E. Permit To Exceed Limits: Applications for a specified permit to exceed noise level
designated in this Section may be made to the Town Manager or duly authorized
representative. The Town Manager or duly authorized representative may grant the relief
as applied for if he/she finds the following:
1. That additional time is necessary for the applicant to alter or modify such activity or
operation to comply with this Section.
2. The activity, operation or noise source will be of temporary duration, and cannot be done
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5-1-7: NOISE PROHIBITED: Page 2 of 5
in a manner that will comply with subsection A of this Section.
3. That no other reasonable alternative is available to the applicant.
4. That the permit is necessary for the community's cultural, historical or social benefit. The
Town Manager may prescribe any conditions or requirements deemed necessary to
minimize adverse effects upon the community or the surrounding neighborhood, including
but not limited to specific times or functions of the noise on location of the noise source.
Any permit granted by the Town Manager under this Section shall contain all conditions
upon which the permit has been granted and shall specify a' reasonable time that the permit
shall be effective.
F. Exceptions: The maximum permissible noise limits for the times and zones specified in
subsection D of this Section shall not apply to sound emitted from the following:
1. Any authorized emergency vehicle when responding to an emergency call or acting in
time of an emergency;
2. Activities of a temporary duration permitted by law and for which a license or permit
therefor has been granted by the Town, including but not limited to parades and fireworks
displays;
3. Any construction equipment operated upon a residential, commercial, industrial, or public
premises during the time period between seven o'clock (7:00) A.M. and seven o'clock
(7:00) P.M.; provided, however, that the operation of the construction equipment during the
hours of seven o'clock (7:00) A.M. and seven o'clock (7:00) P.M. shall not exceed ninety
(90) decibels;
4. Any snowmaking equipment;
5. Any motor vehicles designated for and operated on the public streets, alleys, highways
or freeways;
6. The sounds of any permitted bells or chimes or the amplified reproductions of the sounds
of any bells or chimes played between the hours of eight o'clock (8:00) A.M. to seven
o'clock (7:00) P.M., provided that said sounds shall not exceed eighty (80) decibels.
G. Motor Vehicle. Noise:
1. No person shall operate nor shall the owner permit the operation. of any motor vehicle or
combination of motor vehicles at any time or place when such operation exceeds the
following noise levels for the category of motor vehicle and for the designated time period
specified in the table set forth below. The standards set forth in this table shall apply to all
noise emitted from motor vehicles including any and all equipment thereon, under any
conditions of acceleration, deceleration, idle, greater load, and whether or not in motion.
Maximum allowable noise levels for motor vehicles shall be as follows:
Measurement Maximum Distance From
Type Of Vehicle Allowable Time Period Noise Levels Vehicle
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Vehicles weighing less than 10,000 Any time 80 decibels 25 f
pounds, manufacturer's gross vehicle
weight
Vehicles weighing more than 10,000 Any time 90 decibels 25 feet
pounds manufacturer's gross vehicle
weight
2. Exhaust Muffler ' : It is unlawful for any person to drive or move or for the owner of any
motor vehicle to permit to be driven or moved, any motor vehicle or combination of motor
vehicles at any time which is not equipped with an exhaust muffler. It is unlawful for any
person or for the owner of any motor vehicle to change or modify the exhaust muffler, air
intake muffler, or any other sound-reducing device in such a manner that the noise emitted
from the motor vehicle: a) exceeds the noise levels as established in the maximum
allowable noise level table for motor vehicles, or b) is increased above the sound pressure
level of the vehicle as originally manufactured.
3. Idling Engines:
a. It shall be unlawful for any person to idle or permit the idling of the engine of any bus,
truck, or any motor vehicle of any kind whatsoever, for a period of time in excess of
twenty (20) minutes within the Town limits.
b. Notwithstanding subsection G3a of this Section, it shall be unlawful for any person to
permit any idling whatsoever of the engine of any unattended bus, truck or any motor
vehicle, except for refrigeration vehicles, within the Lionshead Mixed Use 1, Lionshead
Mixed Use 2, Commercial Core 1 or the Commercial Core 2 Zone Districts of the Town.
H. Amplified Sounds:
1. Purpose: The Town Council enacts this legislation for the purpose of securing and
promoting the public comfort, safety, and welfare of its citizenry. While recognizing that
certain uses of sound-amplifying equipment are protected by the constitutional rights, of
freedom of speech and assembly, the Council nevertheless feels obligated to reasonably
regulate the use of sound-amplifying equipment in order to protect the correlative
constitutional rights of the citizens of this community to privacy and freedom from public
nuisance and loud and unnecessary noise.
2. Prohibition And Regulation: It shall be unlawful for any person other than the personnel
of law enforcement or governmental agencies to install, use, or operate within the Town a
loudspeaker or sound-amplifying equipment in a fixed or moveable position or mounted
upon any sound truck for the purposes of giving instructions, directions, talks, addresses,
lectures, or transmit or project music to any person or assemblage of persons in or upon
any public street, alleys, sidewalks, park or place, or public property, except when installed,
used, or operated in compliance with the following provisions:
a. In all residential zones, no sound-amplifying equipment shall be installed, operated or
used for commercial purposes at anytime.
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5-1-7: NOISE PROHIBITED: Page 4 of 5 '
b. The operation or use of sound amplifying for noncommercial purposes in all residential
zones and within one hundred feet (100') thereof, except when used for regularly
scheduled operative functions by any school or for the usual and customary purposes of
any church is prohibited between the hours of four thirty o'clock (4:30) P.M. and nine
o'clock (9:00) A.M. of the following day.
c. At the Gerald R. Ford Amphitheater located within Gerald R. Ford Park, the operation
or use of sound-amplifying equipment for commercial purposes is prohibited between the
hours of twelve o'clock (12:00) midnight and eight o'clock (8:00) A.M. of the following
day. .
d. In all other zones, except such portions thereof as may be included within one hundred
feet (100') of any residential zone, the operation or use of sound-amplifying equipment
for commercial purposes is prohibited between hours of ten o'clock (10:00) P.M. and
eight o'clock (8:00) A.M. of the following day.
e. In all other zones, except such portions thereof as may be included within one hundred
feet (100') of any residential zone, the operation or use of sound-amplifying equipment
for noncommercial purposes is prohibited between the hours of ten o'clock (10:00) P.M.
and seven o'clock (7:00) A.M. of the following day. The only sounds permitted shall be
either music, human speech, or both.
The sound emanating from sound-amplifying equipment shall be limited in volume and
intensity for the times such sound is permitted by subsection H2 of this Section shall be as
set.forth in subsection D of this Section. In no event, shall the sound be loud and raucous
or unreasonably jarring, disturbing, annoying, or a nuisance to reasonable persons of
normal sensitivity within the area of audibility.
3. Permit Required: It shall be unlawful--for any person, business or corporation to operate
sound-amplifying equipment in accordance with this Chapter without first obtaining a permit
from the Town. Application for such permits will be on forms provided by the Town. The
following information shall be provided by the applicant:
a. Name, address and telephone number;
b. The place or places the applicant will be playing amplified sound;
c. The dates and times the applicant will be playing amplified sound.
All permits shall be valid for a period of one calendar year.
Appeal: Appeal of any action of the Town Manager or duly authorized representative
pursuant to subsections E and H of this Section, denying the issuance of a permit to
exceed the noise level or to play amplified sounds, may be filed within thirty (30) days
following such action with the Town Council which shall hear said appeal in accordance
with its rules of procedure. The Town Council may confirm, reverse or modify the actions of
the Town Manager or his/her duly authorized representative.
J. Penalty: Any person, partnership, association, or corporation convicted of a violation of any
provision of this Section shall be subject to penalty as provided in Section 1-4-1 of this
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Code.
K. Four Day Limit:
1. Any person wishing to play "amplified sounds" as defined in subsection H of this Section
during any period not to exceed four (4) consecutive days shall not be required to provide
the information set forth in subsection H3 of this Section in such person's application.
2. Upon the receipt of an application to play amplified sound during any period not to
exceed four (4) consecutive days, the Town Manager, without the necessity of a public
hearing, shall either grant or deny the application after consideration of all the relevant
factors. Before the Town Manager shall grant any such application, the Town Manager
shall be required to make the findings set forth in subsection E4 of this Section. (Ord. 3
(1999) § 10: Ord. 20(1988) § 1: 1997 Code: Ord. 15(1988) § 1: Ord. 26 (1984) § 1: Ord. 32
(1982) § 1: Ord. 1(1981) § 1)
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PART 205-TRANSPORTATION EQUIPMENT NOISE EMISSION CONTROLS
Section Contents
Subpart_~-General__Proysons
§ _2U 5.1, .. _Gener..al_ applcabihty._
_2..05 2... Definito. ns..
4.205.3_,_, Number_aid_.ge..nd_er.
§..205 4,._Inspecton and_monitorng,.
2.0...5._5 __ Txem~tions.
;~ 205,5-1_._ Testing excn~ption,
~_2Q~ 52 _. National Security exemptions...
205.5-3 ..1 xport exemptions..
Sub~art__B-Medium and_Heay_y_Trucks
205.5O_ r~pplicabilty__
§_`05.,51____ Def nition~,
§_20.52 _~~ _ie e noise emi~5ign.~tandar
205.54_,._ 1 cst procedures,,
§ _2t)a 54-_1. l.ow._speed sound. emission. #est p..m....cedures,
§._205.5-2. Sound data_acquisiti~n rystem.
§ 205 55_.. Requrremen..ts,.
~~' 2.05 55-1_ General requirements.,
20~ 55-.2... Comp..liauc...e_with standards..
§ 205 55.-3. Configuration tdentfi~ation.
?0~ ~~-~_ Labeling coniphanee.
ti 205 ~5-$_ Labeling eatznor. jRes~,nreci1
§__'.05.56 Testing by tile. r~dm>nistra..tor,
_205 S7 Sekct~~e enforcemc,nt._auditing requirements.,.
§_?0~ 37-1__ Tes request,.
~~'__2.05,5'-2__...Test_~•ehicle sample selection..
~_Z_ 05 57-_3__ Test ~~c,h~cle_preparation..
~~' .2t)~.57--~ 'Testing proczdtires.
~~' 2(35.57..-5.. Reporting_of the tes.results..
§ 20.5?-E flc;ceptance .arid rejection of batches..
,~~', 205.57-7_ Acceptance._a~ld, rejection of batch sequence.
~~'_20~.5',-$._ C;outinued testing,,,
§ _.5.57-y Pruhrition on distriburion. in coninerce; rnanufaci:urer's remedy,
_20~ 58 In use requirernen 5,
y 2_. .58-.1 . Wat~-anty.
Page 1 of 105
http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&sid=4a9d3c89cbc21 cebb 17d415e26d72a84&rgn=div5... 08/10/2004
1/lectronic~Code of Federal Regulations: a-CFR
§._' ~? S'_5 ~..-2 __Tanipering,
~. 20~.$R-3__InStn-ctic~n_s for maintenance_~u_se._and.repa'v_.
x_205.59__ Rc.ca(1 of ngncomplying ~~ehicles.
appendix I to Subpart.B of Part 2QS
S ub~art _C_~Reser~ ed.~
Subpart_D.-Motorcycles
~.205,_15U Apphcablity,
§. ZO.S .15 l_.__De finitions:
§..20~ 1.52 Noise emission standards..
§._205.1.53 Engine displacement..
~,205.1~~....__C_.onsideration of alternative test procedures.
~. 205.155 IV1o_.tnrcycle_class. and manutacturzr_abbre~i.atipn.
205 1.56 jl2gseived1
~__2t)5._i ~7 __Requirements,
§._205 1.57 1 General requirements.
~_20~,151 2 Co. mplianc. e with.._standards.
205.1,5.7 3 Configuration identificaten..
§.20~ 153 Labehng..reguirements,
,~~'.205 1..59 Testing by the admipistrator,
§ 205..1b0 Se..lec..hve enforcement audting._(S...E.~~ .req.u.irements...
~_._205.1fi0 1 Test request,..
§ 205.1.6(}-2 Test sample selection and..preparation.
y..205 1..60 3 [Reszryed].
205 I.60. 4 Testtng.pr~cedures.
205.._160=5__Reporting_gf the test_resu.lts:.
X205.160 6 Passing or failing.under_SEA,
2~S.1.f 0_7..__Cpntinued.1estng.
§..205 160 8 Pro}uhition of distribution_in_commerce~manufacturera:remedy.
§..205.1~i2. In-use requirem~,nt ,
§.205.1621 Warranty..
§,.205.,_1,62..-2..... Tampering.
§. 205.1_b..2 3 InsUU~tions for mamtenance,_use, and..repair.,
20.163 Recall of noncompl}nng motorcycles, relabehng,_of.mislabeled motorcycles..
Appendix I to Subparts_D and E--Motorcycle Noise Emission. Test_Pr..ocedures ~1Vote]
Su. b.part E-1NI. otor. cycle Exhau. st. Syste.. m.s.
§ .2(15., l64 _,applc..a..blty,.
205.165 Definttion..s.
205.1 b6 Noise emission standards..
§ 205.1fi7 Consideration of alternative test.procedures,.
20.164 Requirements.
y 205.168 1 General requirements..
205.1.64-11 .,Order to cease ,distnbui.o. n..
§ _2Q5 1.69 L.abelmg requuemen.ts.
§.205.170 Testing by,ihe t~lciministrator.
ti.20S_l71 Szlect~~_e.._enforcement auci_iting ~SEf1) requirements.
§. ZQ5,171 I Pest request..
205 17.1.2 _ Test exhaust system sample ~elect~on and preparation,.
§ 205.17.1.-3 Test moiorcycae sample selection.
§,.205.17,1 6 T'estiiig procedures.
§ 205.171..,-7 Iteporting_of the test results.
205.17 t 8 Passing or.faiing.under SE,~.
~. 205.17_l-9 Contmue..d testing.
§.20~.17_l 10 .Prohibiton on._dstnbuti..o. n m c~n~merce; manu..facturer's remedy.
§__205.172. 114an1enanc...e.. of records, submittal_of information,
x_.''05.1.73 In-us..e requirements,
Page 2 of 10
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Electronic.. Code of Federal Regulations: a-CFR
20~ 173.-.1 Warranty.
§.205.173.-2 -1'ampzring,
§ .?OS 173-3 Warning, stateme..nt..
ti 205 I73.__-4 Inf~tmation shezt..
§__3U5 17~._. Remedial orders.
r~ppend~x_.I tc~ Subparts._D.and E_of Part_20~---Motorcycle Noise. Emission.Test Procedure
gip. pendir II_ to Subpart E-. Sampling T,.ables
Au ority: Secs. 6, 10, 1 1, 13, Pub. L. 92-574, ~86 Stat. 1234 (42 U.S.C.
490 4909, 4910, 4912).
Source? 41 FR 15544, Apr. 13, 1976, unless otherwise noted.
Subpart A ~eneral Provisions
0 top
§ 205:1 General
0 top
The provisions of this subp
regulations have been publish
after the effective date of such
§ 205.2 Definitions.
~_ top.
a~ are applicable to all products for which
under this part and which are manufactured
(a) As used in this subpart, all terms not defin herein shall have the
meaning given them in the Act.
(1) Act means the Noise Control Act of 1972 (Pub. L. 2-574, 86 Stat.
1234).
(2) Administrator means the Administrator of the Environm tal Protection
Agency or his authorized representative.
(3) Agency means the United States Environmental Protection
(4) Export exemption means an exemption from the prohibitions of sect
10(a) (1), (2), (3), and (4) of the Act, granted by statute under section 10
(2) of the Act for the purpose of exporting regulated products.
(5) National security exemption means an exemption from the prohibitions of
section 10(a) (1), (2), (3), and (5) of the Act, which maybe granted under
section 10(b)(1) of the Act for the purpose of national security.
Page 3 of 105
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Electronic Code of Federal Regulations: e-CFR
(28`) Test vehicle means a vehicle selected and used to demonstrate
compliance with the applicable noise emission standards.
Page 13 of 105
~,
(29) Vehicle means any motor vehicle, machine or tractor, which is propelled
by mechanical power- and capable of transportation of property- on a street or -
highway and which has a gross vehicle weight rating in excess of 10,000
pounds and a partially or fully enclosed operator's compartment.
[41 FR 15544, Apr. 13, 1976, as amended at 42 FR 61456, 61458, Dec. 5,
1977; 47 FR 57714, Dec. 28, 1982]
§ 205.52 Vehicle noise emission standards.
n~~
(a) Low Speed Noise:Emssion Standard:. Vehicles:_which are manufactured
after the following effective-dates shall be designed,.built and equipped so.~-
that they will not. produce soundemissions in.excess. of the levels indicated.
Effective date Level
------------------------------------------------------------------------
(i) January 1;,1979--......... ................. ... 83 dBA.
(ii) January.l~;:.1988.: ..: ... .. .. 80 dBA.
------------------------------------------------------------------------
(b) The standards set forth in paragraph (a) of this section refer to the sound
emissions as measured in accordance with the procedures prescribed in
§205.54-1,2.
(c) Every manufacturer of a new motor vehicle subject to the standards
prescribed in this paragraph shall, prior to taking .any of the actions specified
in section 10(a)(1) of the Act, comply with the other provisions of this
subpart or Subpart A, as applicable.
(d) In-Use Standard. [Reserved]
(e) Low Noise Emission Product. [Reserved]
(Sec. 6, Pub. L. 92-574, 86 Stat. 1237 (42 U.S.C. 4905, 4906))
[41 FR 15544, Apr. 13, 1976, as amended at 42 FR 61456, Dec. 5, 1977; 51
FR 852, Jan. 8, 1986]
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f~
~r
~~ Memorandum of Understanding
between the Town of Vail and
the Colorado Motor Carriers Association
This emorandum of Understanding is entered into on this ~ day of
_ _ , 2003,. by.the TOW. N, OF-NAIL. a- Colorado municipal- corporation,
hereinafter referred to as ("the TON"), and the COLORADO MOTOR CARRIERS
Association, a Colorado non-profit corporation, hereinafter referred to as ("the CMCA").
WITNESSETH
WHEREAS, the TOV and the CMCA recognize that there are quality of life and
economic issues for Town residents and guests due to the proximity of the TOV to
Interstate 70; and
WHEREAS, the TOV and the CMCA believe it is prudent to take amulti-faceted
approach to mitigate noise and other issues through a partnership; and
WHEREAS, the TOV and the CMCA agree to move forward .in the areas of
education, enforcement and engineering to the best of their abilities and in a spirit of
collaboration and cooperation toward mitigating noise on the I-70 corridor. through Vail;
and
WHEREAS, the TOV and the CMCA, working together, can employ their
combined resources to leverage Federal and State assistance toward that end.
NOW THEREFORE, the parties agree as follows:
Education
Mountain Driving Education Program
CMCA.. and the TOV will cooperatively work on an information program with trucking
companies utilizing the t-70 corridor to ensure safe driving. The program will emphasize
the importance of speed compliance, use of chains and the appropriate use of engine
brakes. Additional involvement by the Colorado State Patrol and Colorado Department
of Transportation will be encouraged and efforts to add a `dour speed is" radar display
component to the variable message signs at mile marker 177 and 173 will be pursued by
both parties. CMCA will work with the TOV to expand its trucker education program to
inGude brochures, CDs and other materials which will better inform drivers on how to
safely operate through the mountains. The CMCA will assist toward the education
component and will join the TOV in working with state and federal agencies to procure
additional funding for this effort, if needed.
Enforcement
Increased Speed Enforcement
CMCA a nd t he T OV w ill work together a nd a dvocate greater a nforcement o f e xisting
speed limits by the State Patrol and the Vail Police Department for all vehicles on I-70
through the area. Both parties shall make a formal request to the State Patrol for greater
enforcement activities.
Increased Enforcement of Current State Law Requiring Mufflers on Vehicles with
Engine Brakes
CMCA and the TOV will seek greater enforcement of the existing state law which
requires that trucks with engine brakes (fake brakes) have mufflers. This law provides a
$500 fine for any truck with an engine brake and not having a muffler. Both agencies will
ask the Ports of Entry staff at the Dumont and Loma (near Grand Junction on 1-70) Ports
of Entry. to strictly enforce. this law. As- part of this effort, town officials wilt seek to
effectively enforce the state law on local roadways and job sites within the TOV.
Further, CMCA and TOV will ask that roadside safety inspectors include a check of the
muffler as part of their safety reviews on trucks.
Engine Brake Muffler Legislation in Other States
The Colorado Legislature with the assistance of CMCA was the first state in the country
to pass a tough measure citing trucks without a muffler and possessing an engine brake.
CMCA h as w orked w ith i is a ffiliates i n o ther s fates for p assage o f a s imilar m easure
which will further reduce the numbers of loud trucks passing through our state. Already,
Montana and Nevada have passed the same law and several other states are
considering it. As part of this agreement, CMCA agrees to work with its affiliates in other
states for the passage of this measure requiring mufflers on trucks with engine brakes.
Investigate Legislation Regarding Failure to Maintain or Alter a Muffler
Current state law provides a nominal ($15) fine for vehicles which may not possess a
muffler or have a faulty muffler, both contributing to sign~cantly high noise levels. Under
this MOU, CMCA in conjunction with the TOV will explore the development of state
legislation which could provide for increased penalties for failure to maintain or alter a
muffler. T his legislation would apply to all vehicles (automobiles, m otorcycles, trucks,
etc.).
Engineering
Noise Monitoring
CMCA will seek to obtain a noise meter for the TOV to measure noise levels on I-70 as
well a s within t he c ommunity. ~ TOV, w ith t he c onsent o f C MCA, will seek third p arty
technical assistance to establish baseline measurements for noise levels associated with
various t ypes o f v ehicles w ith t he i ntent t o d evelop a n e nforceable m aximum d ecibel
standard. The third party will also work with the TOV to ensure that staff is trained in the
proper u se o f s uch meters. In a ddition, the t hind p arty s hall c onduct s cheduled n oise
tests to evaluate the ongoing effectiveness of all mitigation efforts. CMCA and the TOV
agree to work on this effort and will meet with the third party to agree on the scope of
work and the duration of measurements.
Pilot Decibel Reduction Project
Using the research ident~ed above, CMCA and TOV will jointly evaluate whether a
maximum decibel standard for all vehicles passing through Vail could be developed
based on EPA noise standards for trucks and other vehicles. Any decibel-oriented
ordinance would apply to all vehicles on the corridor.
Temporary Noise Barriers
TOV and CMCA will explore the use of temporary noise barriers (trailers) as a 30-day
experimental program to measure noise reduction impacts prior to construction of
permanent noise barriers. This program will use the T-Rex noise abatement actions as a
model. CMCA will seek the necessary trailers for this project. The TOV will assume
liability for these trailers while in use during the experiment.
. ~.
',
2
rl
` Noise Wall Funding
CMCA will work with TOV to begin discussions with state and federal officials to seek
funding for a phased noise wall program. CMCA along with TOV officials will meet with
state and federal officials to explore various avenues for funding.
National Research
CMCA agrees to pursue with the American Trucking Associations a study on overall
noise levels associated with trucks and measures that may be taken to mitigate such
noise.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement
to be made the day and year first above written.
~olorad otor Carriers Association TOWN OF VAIL, a Colorado
A or non-proft-eorporation municipal corporation
D. Fulton, President n Zemler, Town Manager
-, ~
:.
I
f`
APPLICATION FOR TOWN OF VAIL FUNDING
GENERAL INSTRUCTIONS
All applications must be submitted to the Town of Vail by Fri. July 30, 2004 by 5:00 P.M. You must provide 12
copies of the application. Any application received after that date or any application packet with fewer than 11
copies will not be considered. .
Please send application to:
Town of Vail
Penny Harpe, Accounting Tech.
75 South Frontage Road West
Vail, Colorado 81657
For questions on the financial statements, please contact Penny Harpe at 479-2100.
PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK
1. Name of organization:
Vail Valley Chamber & Tourism Bureau
2. Contact person:
Frank W. Johnson, President
3. Mailing address:
100 East Meadow Drive, Suite 34
Vail, Colorado 81657
4. Telephone:
970-477-4008
5. Members and Titles of your governing board:
Steve Pope, Vail Daily (Chairman), Brian Nolan, Blue Moose(Vice-Chairman), Stan Cope,
Lodge Tower (Beefy-Treasurer); Bill Anderson, LionSquare Lodge; Mile Brown, Alpine Bank; Scott
Fulton, Avon Bus. Assn.; Tim Cochrane, Eagle Valley Chamber of Commerce; Peggy Curry, Colo. Mtn.
College; Robert Dallain, Park Hyatt Beaver Creek; Jim Feldhaus, Co. Mtn. Express; John Garnsey, Beaver
Creek Resort; Ghiqui Hoffman, VCBA; Alan Holub, Minturn Bus Assn; Ian Arthur, Vail Resorts; Kent
Logan, Vail Town Council; Arn Menconi, Eagle Co. Commissioners; Tony O'Rourke, BCRC; Joel Heath,
Untraditional Marketing; Colleen McCarthy, Edwards Bus. Assn; Beth Slifer, Slifer Designs; Tom
Backhus, 4Eagle Ranch
6. Amount of contribution requested:
1. $50,000
2. One Complimentary Usage of Donovan Pavilion for Success Connection Awards Gala
7. Organization fiscal year-end:
December 31
Are your books audited?
Yes
i
How will the contribution be used?
To support and augment the Vail Town Council anc? staff efforts to implement your
AREAS OF FOCUS as follows:
FACILITATE VAIL'S REDEVELOPMENT: $30,000
1. Coordinate and implement collaborative communications effort surrounding
Lionhead and Vail Village redevelopment in concert with Vail Resorts Development
Co. and Town of Vail Staff and Vail Local Marketing District.
2. Convene "Vail Downtown Directive' composed of business leaders to assist in
developing and implementing actions tb minimise business interruption during
redevelopment and provide strategic direction for future business development
IMPROVE LOCAL ECONOMY: $20,000
1. Develop & implement the following Economic enhancement tools:
A. Year round visitation study to better understand the number of
year round visitors and their buying characteristics relative to
other market segments of the Vail economy
B. Group sales forecast to assist local businesses in understanding
arrival/departure patterns of significant groups in order to
maximize spending
C. Enhanced occupancy/adr research to assist in maximizing
use of Conference Center
2. These tools would be jointly funded by the Town of Vail and other
funding partners in an effort to maximize the effective use of the data
10. How does your request support item 1C of the contribution policy?
The Vail Valley Chamber & Tourism Bureau is the only organization in the community
with the stated purpose of "Improving the Conditions for Business Success." The
programs proposed will have a direct effect on the economic health of our resort
community through aligriment with the Town Council's stated areas of focus.
11. Who currently funds your organization (other governments, private donations, user
fees, etc.)?
Contributions from Partner Dues, Lodging Commissions, Sponsorships, Investment of
Eagle County and Beaver Creek Resort Co. as well as Vail Resorts.
12. Organization's mission statement:
The PURPOSE of the VVCTB is to improve the conditions for~business success.
~,
' APPLICATION FOR TOWN OF VAIL FUNDING
Balance Sheet
Instructions: Round all figures to the nearest dollar. Please present in as much detail as possible.
Most Recent Completed
Fiscal Year. (Date: 12/31/2003 )
Assets:
Cash in banks -operating 146,111
Cash in banks -restricted 141,827
Accounts Receivable 239,516
Inventory 0
Prepaid Expenses 1,260
Total Current Assets $528,714
Property and Equipment:
Software and website costs 24,029
Furniture and equipment 317,932
Leasehold improvements 52,113
Less accumulated depreciation 309 52
Total Property and Equipment 84 547
Total Assets $613,261
Liabilities:
Accounts Payable 278,592
Line of credit payable 70,000
Advance deposits and related liabilities 43,961
Accrued payroll and payroll tax liabilities 46,818
Deferred revenue 265,476
Total Current Liabilities 704 847
Total Liabilities $704,847
Net Worth (Total Assets Minus Total
Liabilities) 91586
Total Liabilities and Net Assets $613,261
C ~
J"
APPLICATION FOR TOWN OF VAIL FUNDING
Statement of Sources and Uses
2003 Actual Results
Revenues:
Corrunissions
Contributions
Sponsorships
TOV Contract
Marketing programs & co-ops
Membership dues
Handling and inspection fees
LMD funding
BC Marketing fund
Partner Programs
Event Revenue
Merchandise and concession sales
Interest income
Other revenues
Total Revenue
Expenses:
Personnel and related taxes
Marketing expenses
BC Marketing expense
Partner Program expense
Public Relations
Event Expense '
Rent, utilities, equipment
Depreciation
Postage, phone, leased equipment
Professional fees
Operating supplies
Credit card fees & Res system
Property and sales taxes
Miscellaneous
Insurance
Travel & Entertainment.
Total Expenses
Net Income(Loss):
Disposal of Assets (one-time charge)
Total Revenue Minus Expense
426,981
205,000
132,452
386,250
735,635
402,894
112,307
105,000
40,220
46,099
40,011
21,944
1.435
31,930
1,522,279
562,867
40,220
24,166
82,050
237,220
74,747
44,547
123,871
13,304
39,708
47,361
4,539
70,014
8,250
19,986
$ 2,688,158
$ 2,915,129
$(226,971)
76 471
$ (303,442)
241 S. Frontage Road E., Suite 2
Vail, Colorado 81657
Phone: 970.477.0075
FAX: 970.477.0079
E-mail: infoC vailchamber.or~
Web Site: www.vailchamber.or~
Vail Town Council
75 S. Frontage Road
Vail, Colorado 81657
July 30, 2004
RE: Funding Requests
Dear Town Council:
The Vail Chamber and Business Association is requesting funding from the Town of Vail
during this year's budget session.
As a departure from the previous three years, we will not be presenting a blanket funding request
but instead will be asking for your help in funding some of the various programs that we have
developed and produce for the Vail business community.
Included as separate program items are: Premier Impressions, Vail Guide, Vail Loves You
Coupon Book, Shopping and Dining Guide, Discover Gift Card. These programs are clearly
aimed at creating a positive environment for our guests as well as generating additional sales for
our businesses and sales tax for the Town of Vail.
Additionally, we are asking your help with the web site development. This will be a one time
request. In an age of rapidly changing technology, it is imperative that our web site be bought up
to current standards. For the last 12 months we have been using an antiquated system.
All membership and information services as well as the daily operations will be provided by our
membership dues and sponsorship sources.
We look fo~arc~to making a presentation to you on August 17, 2004.
Y~
VC13~E1 l~a~d of
1
Vail
-- Chamber &
~~~~~ ~ ~ ~~~~~ Business
e°
Association
VAILCHAMBER & BUSINESS ASSOCIATION
2005 TOWN OF VAIL FUNDING REQUEST
PREMIER IMPRESSIONS
EXPENSES
FLYERS
FLYER HOLDERS
DISTRIBUTION
ADVERTISING
POSTAGE
MONTHLY GIFT CERTIFICATES
DISCOVER CARD COSTS
PROGRAM MANAGEMENT
COORDINATION OF PRIZES AND YEAR END PARTY
AWARDS PARTY
PRIZES
241 S. Frontage Rd. E., Ste. 2
Vail, Colorado 81657
phone: 970-477-0075
fax: 970-477-0079
email: infoC~vailchamber.org
$8,290
630
900
6,130
465
4,375
500
4,884
900
5,400
7,600
TOTAL EXPENSES 40 074
~;.
241 S. Frontage Rd. E., Ste. 2
Vail, Colorado 81657
phone: 970-477-0075
fax: 970-477-0079
email: infoC~vailchamber.org
24iD5 ~®iAl~ ~~' VA~L ~U~~~~ R~~~~~~
CURRENT FISCAL YEAR BUDGET - 2004
REVENUE
TOWN OF VAIL $200,000
TOV $ [N RESERVE
BEGINNING BALANCE JANUARY 1, 2004 54,000
MEMBERSHIP DUES 20,000
WEB SITE ADVERTISING
TOTAL REVENUE $284,000
EXPENSES
FIXTURES AND EQUIPMENT
COMPUTER $2,000
COPIER & FAX 2,500
OFFICE EQUIPMENT 2,000
MISCELLANEOUS 1,000
INFORMATION SERVICES
ADVERTISING 8,000
INTERNET/WEBSiTE 4,000
ORGANIZATION DUES 750
NEWSLETTER 5,000
THE VAIL GUIDE 10,000
MISCELLANEOUS 1,500
OPERATING EXPENSES
RENT 12,000
REMODEUMAINTENANCE 2,000
PHONE 10,000
POSTAGE 2,000
OFFICE SUPPLIES 5,000
TRAVEL & ENTERTAINMENT 2,500
iP1SURAPdCE 8,000
ACCOUNTING, LEGAL & AUDIT 15,000
MISCELLANEOUS 3,OOG
PERSONNEL
SALARIES 85,000
PART TIME STAFF 29,000
P/R TAXES 16,500
HEALTH INSURANCE 4,500
WORKER'S COMPENSATION 2,000
SKI/PARKING PASS 200
MEMBER SERVICES
TRAIMNG SPEAKERS 4,000
MONTHLY MEETINGS 4,500
COMMUNITY MIXER 2,000
COMMUNITY MEETINGS 4,000
ORGANIZATION SPONSORSHIP/
MEMBER BENEFITS 11,000
PREii11ER IMPRESSIONS 10,000
MISCELLANEOUS 5,000
CONTINGENCY 10,000
TOTAL EXPENSES ,$283,950
TOTAL EXCESS REVENUE OVER EXPENSES 850
241 S. Frontage Rd. E., Ste. 2
Vail, Colorado 81657
phone: 970-477-0075
fax: 970-477-0079
email: infoC~vailchamber.org
Vail Chamber & Business Association
Balance Sheet
As of December 31, 2003
Dec 31, 03
ASSETS
Current Assets
Checking/Savings
Checking 151,140.37
Petty Cash -Cash on Hand 100.00
Total Checking/Savings 151,240.37
Accounts Receivable
Accounts Receivable 11,213.46
Total Accounts Receivable 11,213.46
Other Current Assets
Prepaid Expense -226.40
Total Other Current Assets -226.40
Total Current Assets 162.227.43
TOTAL ASSETS 162,227.43
LIABILITIES & EOUITY
Liabilities
Current Liabilities
Accounts Payable
Accounts Payable 8,875.22
Total Accounts Payable 8,875.22
Total Current Liabilities 8,875.22
Total Liabilities 8,875.22
Equity
Opening Bal Equity 48,744.85
Net Income 104,607.36
Total Equity 153,352.21
TOTAL LIABILITIES & EQUITY 162,227.43
i ail
~1a111~C~°
~.
_~~. o ~US11YeSS
ASSOCIatI®Il
Vail Town Council
75 S. Frontage Road
Vail, Colorado 81657
241 S. Frontage Road E., Suite 2
Vail, Colorado 81657
Phone: 970.477.0075
FAX: 970.477.0079
E-mail: inffoC~vailchamber.or~
Web Site: vvevdv.vailchamber.org
July 30, 2004
RE: Funding Requests
Dear Town Council:
The Vail Chamber and Business Association is requesting funding from the Town of Vail
during this year's budget session.
As a departure from the previous three years, we will not be presenting a blanket funding request
but instead will be asking for your help in funding some of the various programs that we have
developed and produce for the Vail business community.
Included as separate program items are: Premier Impressions, Vail Guide, Vail Loves You
Coupon Book, Shopping and Daning Guide, Discover Gift Card. These programs are clearly
aimed at creating a positive environment for our guests as well as generating additional sales for
our businesses and sales tax for the Town of Vail.
Additionally, we are asking your help with the web site development. This will be a one time
request. In an age of rapidly changing technology, it is imperative that our web site be bought up
to current standards. For the last 12 months we have been using an antiquated system.
All membership and information services as well as the daily operations will be provided by our
membership dues and sponsorship sources.
We look fo~rd~to making a presentation to you on August 17, 2004.
y~
of
~~
' ~ ~ - Vail
~~
i ~~ Chamber &
~," j'' ~ ~
y :.~~ Business
e
Association
241 S. Frontage Rd. E., Ste. 2
Vail, Colorado 81657
phone: 970-477-0075
fax: 970-477-0079
email: infoC~vailchamber.org
1 NAME OF ORGANIZATION:
2 CONTACT PERSON:
3 MAILING ADDRESS:
4 TELEPHONE:
5 MEMBERS AND_T_I_TLES OF GOVERNING BOARD:
DAN BARRY
DALE BUGGY, VICE-PRESIDENT
JOHN COGSWELL
KAYE FERRY, DIRECTOR
GHIQUI HOFFMAN
STEVE ROSENTHAL, PRESIDENT
NICOLE HOFFMAN-EWING
BILLJENSEN
" KENT L.OGAN
RICH TENBRAAK
" STAN ZEMLER, TOWN MANAGER
RON WEINSTEIN, SECY/TREASURER
6 AMOUNT OF CONTRIBUTION REQUESTED:
7 ORGANIZATION FISCAL YEAR-END:
8 ARE YOUR BOOKS AUDITED?
9 HOW WILL THE CONTRIBUTION BE USED
10 HOW DOES YOUR REQUEST SUPPORT
ITEM 1-C OF-THE CONTRIBUTION POLICY?
VAIL COMMUNITY CHAMBER, INC. dba
VAIL CHAMBER & BUSINESS ASSOCIATION
KAYE FERRY, DIRECTOR
241 S. FRONTAGE ROAD EAST, SUITE 2
VAIL, CO 81657
(970) 477-0075
* Advisory
EYEPIECES
VAIL RESORTS RENTALS
THE SQUASH BLOSSOM/COGSEWELL GALLERY
K. FERRY, INC. '
LAUGHING MONKEY/PLANET EARTH IMPORTS
COLORADO FOOTWEAR
THE RUCKSACK/THE GENERAL STORE
VAIL RESORTS, INC.
VAIL TOWN COUNCIL
MANOR VAIL
TOWN OF VAIL
BOXY
$30,301
DECEMBER 31
NO
THE VAIL GUIDE
THE VAIL GUIDE IS THE ONLY PUBLICATION THAT PROVIDES A COMPLETE REFERENCE
FOR OUR GUESTS. VAIL BUSINESS LICENSE HOLDERS RECEIVE A FREE LISTING WHICH
IS ALPHABETIZED BY CATEGORY AS WELL AS HAVING THE OPPORTUNITY TO PURCHASE
ADVERTISING AT RATES THAT ARE FAR BELOW ANY OTHER PUBLICATION OFFERED IN
THE AREA. WE ARE ABLE TO OFFER THESE RATES BY FUNCTIONING FROM THE PREMISE
THAT THE GUIDE IS NOT INTENDED TORE A REVENUE PRODUCER BUT INSTEAD IS
FOCUSED ON PROVIDING OUR GUESTS WITH AS MUCH INFORMATION AS POSSIBLE TO
FACILITATE AND ENHANCE THEIR VACATION EXPERIENCE BOTH SUMMER AND WINTER.
ADVERTISING PAGES, PAY FOR THEMSELVES. IT IS NECESSARY FOR THE VCBA TO
PROVIDE SUPPLEMENTAL FINANCIAL SUPPORT FOR THE NON-REVENUE PRODUCING
PAGES SUCH AS: ALPHABETICAL LISTINGS, MAPS, CALENDAR OF EVENTS, AND PHOTO-
GRAPHS.
11 WHO CURRENTLY FUNDS YOUR ORGANIZATION TOWN OF VAIL $150,000 (PLUS $50,000 )
(OTHER GOVERNMENTS. PRIVATE DONATIONS IN RESERVE)
USER FEES, ETCJ?
MEMBER DUES $53,000
12 ORGANIZATION'S MISSION STATEMENT:
TO PROMOTE AND SUPPORT COMMERCE AND ENTERPRISE IN THE TOWN OF VAIL WHILE WORKING
WITH THE TOV AND VRI TO BE THE PREMIER MOUNTAIN RESORT GOMMMUNITY.
~:,:~ Vail
~~~ ~ Chamber &
.~~ BL1S1YleSS
Association
VAILCHAMBER & BUSINESS ASSOCIATION
2005 TOWN OF VAIL FUNDING REQUEST
THE VAIL GUIDE
REVENUE
ADVERTISING SALES
TOTAL REVENUE
EXPENSES
PRODUCTION
VCBA SUPPORT
PUBLISHING
PRINTING
MAILING
TOTAL EXPENSES
TOTAL EXPENSES OVER REVENUE
241 S. Frontage Rd. E., Ste. 2
Vail, Colorado 81657
phone: 970-477-0075
fax: 970-477-0079
email: infoC~vailchamber.org
63 000
$63,000
$18,850
2,202
24,814
44, 310
3,125
$93, 301
30 301
_ ~ Mail
` ~ ~~ (~ ~ Charriber ~
~_~~1=-.~~~ Business
~,
ASSOCIatl®1'1
241 S. Frontage Rd. E., Ste. 2
Vail, Colorado 81657
phone: 970-477-0075
fax: 970-477-0079
email: infoC~vailchamber.org
2005 T®V1iSV ®F VA~L FUI~®i~IG RE~UE~7
CURRENT FIS%AL YEAR BUDGET - 2004
REVENUE
TOWN OF VAlL $200,000
TOV $ IN RESERVE
BEGINNING BALANCE JANUARY 1, 2004 64,000
MEMBERSHIP DUES 20,000
WEB SITE ADVERTISING
TOTAL REVENUE $284000
EXPENSES
FIXTURES AND EQUIPMENT
COMPUTER $2,000
COPIER & FAX 2,500
OFFICE EQUIPMENT 2,000
MISCELLANEOUS 1,000
INFORMATION SERVICES
ADVERTISING 8,000
INTERNET/W EBSITE 4,000
ORGANIZATION DUES 750
NEWSLETTER 5,000
THE VAIL GUIDE 10,000
MISCELLANEOUS 1,500
OPERATING EXPENSES
RENT 12,000
REMODEL/MAINTENANCE 2,000
PHONE 10,000
POSTAGE 2,000
OFFICE SUPPLIES 5,000
TRAVEL & ENTERTAINMENT 2,500
INSURANCE 8,000
ACCOUNTING, LEGAL & AUDIT 15,000
MISCELLANEOUS 3,000
PERSONNEL
SALARIES 85,000
PART TIME STAFF 29,000
P/R TAXES 16,500
HEALTH INSURANCE 4,500
WORKER'S COMPENSATION 2,000
SKI/PARKING PASS 200
MEMBER SERVICES
TRAINING SPEAKERS 4,000
MONTHLY MEETINGS 4,500
COPJIMUNITY MIXER 2,000
COMMUNITY MEETINGS 4,000
ORGANIZATION SPONSORSHIP/
MEMBER BENEFITS 11,000
PREMIER IMPRESSIONS 10,000
MISCELLANEOUS 5,000
CONTINGENCY 10,000
TOTAL EXPENSES ,$283,950
TOTAL EXCESS REVENUE OVER EXPENSES ^~50
241 S. Frontage Rd. E., Ste. 2
Vail, Colorado 81657
phone: 970-477-0075
fax: 970-477-0079
email: infoC~vailchamber.org
Vail Chamber & Cusiness Association
balance Sheet
As of December 31, 2003
Dec 31, 03
ASSETS
Current Assets
Checking/Savings
Checking 151,140.37
Petty Cash -Cash on Hand 100.00
Total Checking/Savings 151,240.37
Accounts Receivable
Accounts Receivable 11,213.46
Total Accounts Receivable 11,213.46
Other Current Assets
Prepaid Expense -226.40
Total Other Current Assets -226.40
Total Current Assets 162,227.43
TOTAL ASSETS 162,227.43
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable
Accounts Payable 8,875.22
Total Accounts Payable 8,875.22
Total Current Liabilities 8,875.22
Total Liabilities 8,875.22
Equity
Opening Bal Equity 48,744.85
Net Income 104,607.36
Total Equity 153,352.21
TOTAL LIABILITIES & EQUITY 162,227.43
='~:
241 S. Frontage Road E., Suite 2
Vail, Colorado 81657
Phone: 970.477.0075
PAX: 970.477.0079
E-mail: infoC vailchamber.or~
Web Site: wwvv.vailchaflnber.or~
Vail Town Council
75 S. Frontage Road
Vail, Colorado 81657
July 30, 2004
RE: Funding Requests
Dear Town Council:
The Vail Chamber and Business Association is requesting funding from the Town of Vail
during this year's budget session.
As a departure from the previous three years, we will not be presenting a blanket funding request
but instead will be asking for your help in funding some of the various programs that we have
developed and produce for the Vail business community.
Included as separate program items are: Premier )Impressions, Vail Guide, Vail 1<.oves You
Coupon Book, Shopping and Dining Guide, Discover Gift Card. These programs are clearly
aimed at creating a positive environment for our guests as well as generating additional sales for
our businesses and sales tax for the Town of Vail.
Additionally, we are asking your help with the web site development. This will be a one time
request. In an age of rapidly changing technology, it is imperative that our web site be bought up
to current standards. For the last 12 months we have been using an antiquated system.
All membership and information services as well as the daily operations will be provided by our
membership dues and sponsorship sources.
We look fo>~arcl~to making a presentation to you on August 17, 2004.
y~
VCBk~ 1~Iakd of
r
Vail
-~~~~
Chamber &
~. ~ Business
Association
241 S. Frontage Rd. E., Ste. 2
Vail, Colorado 81657
phone: 970-477-0075
fax: 970-477-0079
email: infoC~vailchamber.org
1 NAME OF ORGANIZATION:
2 CONTACT PERSON:
3 MAILING ADDRESS:
4 TELEPHONE:
5 MEMBERS AND TITLES OF GOVERNING BOARD:
DAN BARRY
DALE BUGBY; VICE-PRESIDENT
JOHN COGSWELL
KAYE FERRY, DIRECTOR
GHIQUI HOFFMAN
STEVE ROSENTHAL, PRESIDENT
NICOLE HOFFMAN-EWING
* BILL JENSEN
KENT LOGAN
RICH TENBRAAK
* STAN ZEMLER, TOWN MANAGER
RON WEINSTEIN, SECYIfREASURER
6 AMOUNT OF CONTRIBUTION REQUESTED:
7 ORGANIZATION FISCAL YEAR-END:
8 ARE YOUR BOOKS AUDITED?
9 HOW WILL THE CONTRIBUTION.BE USED?
10 HOW DOES YOUR REQUEST SUPPORT
ITEM 1-C OF THE CONTRIBUTION POLICY?
VAIL COMMUNITY CHAMBER, INC. dba
VAIL CHAMBER & BUSINESS ASSOCIATION
KAYE FERRY, DIRECTOR
241 S. FRONTAGE ROAD EAST, SUITE 2
VAIL, CO 81657
(970)477-0075
* Adviisory
EYEPIECES
VAIL RESORTS RENTALS
THE SQUASH BLOSSOM/COGSWELL GALLERY
K. FERRY, INC.
LAUGHING MONKEYlPLANET EARTH IMPORTS
COLORADO FOOTWEAR
THE RUCKSACK/THE GENERAL STORE ' .
VAIL RESORTS, INC.
VAIL TOWN COUNCIL
MANOR VAIL
TOWN OF VAIL
BOXY
$5,655
DECEMBER 31
NO
VAIL-LOVES YOU COUPON BOOK
BACK BY POPULAR DEMAND, THIS TOOL WAS DEVELOPED LAST YEAR BY VAIL RESORTS
AND VCBA TO PROVIDE A POSITIVE RELATIONSHIP WITH THE COLORADO PASS HOLDERS.
THIS PROGRAM PROVIDED DISCOUNTS TO OUR GUESTS ON THE FRONT RANGE EN-
COURAGING THEM TO SPEND THE NIGHT AND/OR EXTEND THEIR STAY AND SPEND
TIME SHOPPING AND DINING IN VAIL AT THE END OF THE SKI DAY.
THE POPULARITY OF "VAIL LOVES YOU° HAS CAUSED US TO EXPAND ITS BENEFITS TO
INCLUDE ALL MERCHANT PASS HOLDERS THIS YEAR. THIS DECISION WAS ARRIVED AT
AFTER ENCOURAGEMENT BY THE TOWN OF VAIL AND THE BUSINESS COMMUNITY
AND HAS THE FULL SUPPORT OF VAIL RESORTS.
11 WHO CURRENTLY FUNDS YOUR ORGANIZATION
(OTHER GOVERNMENTS, PRIVATE DONATIONS
USER FEES. ETC.I?
TOWN OF VAIL $150,000 (PLUS $50,000 )
IN RESERVE)
MEMBER DUES $53,000
12 ORGANIZATION'S MISSION STATEMENT:
TO PROMOTE AND SUPPORT COMMERCE AND ENTERPRISE IN THE TOWN OF VAIL WHILE WORKING
WITH THE TOV AND VRI TO BE THE PREMIER MOUNTAIN RESORT COMMUNITY.
~n Vail
~;~~~'
~~ ` ` `~~
~ ~ ~ ~~.
~1 ~{~~ ~ Chamber &
C; Business
3
~~ ~ Association
241 S. Frontage Rd. E., Ste. 2
Vail, Colorado 81657
phone:970-477-0075
fax: 970-477-0079
email: infoC~vailchamber.org
VAILCHAMBER & BUSINESS ASSOCIATION
2005 TOWN OF VAIL FUNDING REQUEST
VAIL LOVES YOU COUPON BOOK
REVENUE
COUPON SALES $16,800
VAIL RESORTS PRODUCTION CONTRIBUTION 3,500
TOTAL REVENUE $20,300
EXPENSES
PRODUCTION $5,500
PUBLISHING 5,500
PRINTING 10,500
ADVERTISING 605
COORDINATION FEE 3550
TOTAL EXPENSE $25,655
TOTAL EXPENSES OVER REVENUE 5 355
~~~ Mail
,~`,; Charne~
~~~~ , ~ ,,~~~; ` ., BL1S11'1~~~
~~ ~~S®Cla~l
241 S. Frontage Rd. E., Ste. 2
Vail, Colorado 81657
phone: 970-477-0075
fax: 970-477-0079
email: infoC~vailchamber.org
2005 T®4N~V ~F VAIL FUG®l~~a' R~1~Ulv~~
CURREIdT_FISCAL YEAR BUDGET - 2004
REVENUE
TOWN OF VAIL $200,000
TOV $ IN RESERVE
BEGINNING BALANCE JANUARY 1, 2004 64,000
MEMBERSHIP DUES 20,000
WEB SITE ADVERTISING
TOTAL REVENUE $284,000
EXPENSES
FIXTURES AND EQUIPMENT
COMPUTER $2,000
COPIER & FAX 2,500
OFFICE EQUIPMENT 2,000
MISCELLANEOUS 1,000
INFORMATION SERVICES
ADVERTISING 8,000
INTERNET/W EBSITE 4,000
ORGANIZATION DUES 750
NEWSLETTER 5,000
THE VAIL GUIDE 10,000
MISCELLANEOUS 1,500
OPERATING EXPENSES
RENT 12,000
REMODEUMAINTENANCE 2,000
PHONE 10,000
POSTAGE 2,000
OFFICE SUPPLIES 5,000
TRAVEL & ENTERTAINMENT 2,500
INSURANCE 8,000
ACCOUNTING, LEGAL & AUDIT 15,000
MISCELLANEOUS 3,000
PERSONNEL
SALARIES 85,000
PART TIME STAFF 29,000
P/R TAXES 16,500
HEALTH INSURANCE 4,500
WORKER'S COMPENSATION 2,000
SKI/PARKING PASS 200
MEMBER SERVICES
TRAINING SPEAKERS 4,000
MONTHLY MEETINGS 4,500
COMMUNITY MIXER 2,000
COMMUNITY MEETINGS 4,000
ORGANIZATION SPO~dSORSHIP/
MEMBER BENEFITS 11,000
PREMIER IMPRESSIONS 10,000
MISCELLANEOUS 5,000
CONTINGENCY 10,000
TOTAL EXPENSES .$283,950
TOTAL EXCESS REVENUE OVER EXPENSES S50
~~~ v~l~
~.
`~, . ~LiSlYl~SS
' ~i
LASS®Cl~.tl®Yl
241 S. Frontage Rd. E., Ste. 2
Vail, Colorado 81657
phone: 970-477-0075
fax: 970-477-0079
email: infowailchamber.org
Vail Chaintber & business Association
balance Sheet
As of December 31, 2003
Dec 31, 03
ASSETS
Current Assets
Checking/Savings
Checking 151,140.37
Petty Cash -Cash on Hand 100.00
Total Checking/Savings 151,240.37
Accounts Receivable
Accounts Receivable 11,213.46
Total Accounts Receivable 11,213.46
Other Current Assets
Prepaid Expense -226.40
Total Other Current Assets -226.40
Total Current Assets 162,227.43
TOTAL ASSETS 162,227.43
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable
Accounts Payable 8,875.22
Total Accounts Payable 8,875.22
Total Current Liabilities 8,875.22
Total Liabilities g,g75.22
Equity
Opening Bal Equity 48,744.85
Net Income 104,607.36
Total Equity 153,352.21
TOTAL LIABILITIES & EQUITY 162,227.43
i
:~~:
ail
~.harnber
Business
association
Vail Town Council
75 S. Frontage Road
Vail, Colorado 81657
241 S. Frontage Road E., Suite 2
Vail, Colorado 81657
Phone: 970.477.0075
FAX: 970.477.0079
E-mail: inf®@vaIllchamber.or~
Web Site: wvvvv.vailchamber.org
July 30, 2004
RE: Funding Requests
Dear Town Council:
The Vail Chamber and Business Association is requesting funding from the Town of Vail
during this year's budget session.
As a departure from the previous three years, we will not be presenting a blanket funding request
but instead will be asking for your help in funding some of the various programs that we have
developed and produce for the Vail business community.
Included as separate program items are: Premier Impressions, Vail Guide, Vail Loves You
Coupon Book, Shopping and Dining Guide, Discover Gift Card. These programs are clearly
aimed at creating a positive environment for our guests as well as generating additional sales for
our businesses and sales tax for the Town of Vail.
Additionally, we are asking your help with the web site development. This will be a one time
request. In an age of rapidly changing technology, it is imperative that our web site be bought up
to current standards. For the last 12 months we have been using an antiquated system.
All membership and information services as well as the daily operations will be provided by our
membership dues and sponsorship sources.
We look fo~rd~to making a presentation to you on August 17, 2004.
Sincer ly,
VC1~ d of
• t ~. Vail
~~
`~ ~ Chamber &
~ ' t~ ~~
;Business
v
AssOClatlOn
1 NAME OF ORGANIZATION:
2 CONTACT PERSON:
3 MAILING ADDRESS:
241 S. Frontage Rd. E., Ste. 2
Vail, Colorado 81657
phone: 970-477-0075
fax: 970-477-0079
email: inFoC~vailchamher.org
VAIL COMMUNITY CHAMBER, INC. dba
VAIL CHAMBER & BUSINESS ASSOCIATION
KAYE FERRY, DIRECTOR
241 S. FRONTAGE ROAD EAST, SUITE 2
VAIL, CO 81657
4 .TELEPHONE: (970) 477-0075
5 MEMBERS AND TITLES OF GOVERNING BOARD: * Advisory
DAN BARRY
DALE BUGBY, VICE-PRESIDENT
JOHN COGSWELL
KAYE FERRY, DIRECTOR
GHIQUI HOFFMAN.
STEVE ROSENTHAL, PRESIDENT
NICOLE HOFFMAN-EWIIVG
* BILL JENSEN
* KENT LOGAN
RICH TENBRAAK
EYEPIECES
VAIL RESORTS RENTALS
THE SQUASH BLOSSOM/COGSWELL GALLERY
K. FERRY, INC.
LAUGHING MONKEY/PLANET EARTH IMPORTS
COLORADO FOOTWEAR
THE RUCKSACKlfHE GENERAL STORE
VAIL RESORTS, INC.
VAIL TOWN COUNCIL
MANOR VAIL
* STAN ZEMLER, TOWN MANAGER TOWN OF VAIL
RON WEINSTEIN, SECY/TREASURER BOXY
6 AMOUNT OF CONTRIBUTION REQUESTED:
7 ORGANIZATION FISCAL YEAR-END:
8 ARE YOUR BOOKS AUDITED?
9 HOW WILL THE CONTRIBUTION BE USED?
10 HOW DOES YOUR REQUEST SUPPORT
ITEM 1-C OF THE CONTRIBUTION POLICY?
$16,400
DECEMBER 31
NO
SHOPPING & DINNING GUIDE
THE DINING AND SHOPPING GUIDE IS A VERY SIMPLE PRODUCTION THAT PROVIDES
OUR GUEST WITH A OUICK AND EASY TOOL FOR NAVIGATING THROUGH VAIL'S
RESTAURANT AND RETAIL OFFERINGS. EACH MERCHANT HAS THE ABILITY TO LIST
THEMSELVES UNDER 2 CATEGORIES SO THAT THE GUEST, IN SEARCH OF SOMETHING
SPECIFIC; WILL HAVE AN EASY REFERNCE GUIDE.
11 WHO CURRENTLY FUNDS YOUR ORGANIZATION TOWN OF \ $150,000 (PLUS $50,000 )
(OTHER GOVERNMENTS. PRIVATE DONATIONS. IN RESERVE)
USER FEES. ETC.)? MEMBER D $53,000
12 ORGANIZATION'S MISSION STATEMENT:
TO PROMOTE AND SUPPORT COMMERCE AND ENTERPRISE IN THE TOWN OF VAIL WHILE WORKING
WITH THE TOV AND VRI TO BE THE PREMIER MOUNTAIN RESORT COMMUNITY.
~s
Vail
;.
~~'~' ~ Cl'laYY1b~Y' & .241 S. Frontage Rd. E., Ste. 2
~~ ~" ~~ '' ~'~- Vail, Colorado 81657
_ •
BLiS1YleSS phone: 970-477-0075
~ ~ v + fax: 970-477-0079
ASS®ciatl®~ email: infoC~vailchamber.org
VAILCHAMBER & BUSINESS ASSOCIATION
2005 TOWN OF VAIL FUNDING REQUEST
SHOPPING AND DINING GUIDE
EXPENSES
ADVERTISING $605
SET UP AND CATEGORIZE 1,440
MAILINGS- 390
FLYER HOLDERS 450
PRODUCTION, PAPER AND COPY COSTS 12,615
DISTRIBUTION 900
TOTAL EXPENSES 16 400
241 S. Frontage Rd. E., Ste. 2
Vail, Colorado 81657
phone: 970-477-0075
fax: 970-477-0079
email: infoC~vailchamber.org
200, i'®~~ ®F'~Al~ Ft1~~~~V€~ R~~llESl'
CURRENT FISCAL YEAR BUDGET - 200q
REVENUE
TOWN OF VAIL $200,000
TOV $ IN RESERVE
BEGINNING BALANCE JANUARY 1, 2004 64,000
MEMBERSHIP DUES 20,000
WEB SITE ADVERTISING
TOTAL REVENUE $284 000
EXPENSES
FIXTURES AND EQUIPMENT
COMPUTER $2,000
COPIER & FAX 2,500
OFFICE EQUIPIvtENT 2,000
MISCELLANEOUS 1,000
INFORMATION SERVICES
ADVERTISING 8,000
INTERNET/WEBSiTE 4,000
ORGANIZATION DUES 750
NEWSLETTER 5,000
THE VAIL GUIDE 10,000
MISCELLANEOUS 1,500
OPERATING EXPENSES
RENT 12,000
REMODEUMAINTENANCE 2,000
PHONE 10,000
POSTAGE 2,000
OFFICE SUPPLIES 5,000
TRAVEL & ENTERTAINMENT 2,500
INSURANCE 8,000
ACCOUNTING, LEGAL & AUDIT 15,000
MISCELLANEOUS 3,000
PERSONNEL
SALARIES 85,000
PART TIME STAFF 29,000
P/R TAXES 16,500
HEALTH INSURANCE 4,500
WORKER'S COMPENSATION 2,000
SKI/PARKING PASS 200
MEMBER SERVICES
TRAINING SPEAKERS 4,000
MONTHLY MEETINGS 4,500
COMMUNITY MIXER 2,000
COMMUNITY MEETINGS 4,000
ORGANIZATION SPONSORSHIP/
MEMBER BENEFITS 11,000
PREMIER IMPRESSIONS 10,000
MISCELLANEOUS 5,000
CONTINGENCY 10.000
TOTAL EXPENSES .$283,950
TOTAL EXCESS REVENUE OVER EXPENSES $50
~ .Vail
~~ ~, Chamber &
Business
Association
Vail Chamber & business Association
balance Sheet
As of December 31, 2003
Dec 31, 03
ASSETS
Current Assets
Checking/Savings
Checking 151,140.37
Petty Cash -Cash on Hand 100.00
Total Checking/Savings 151,240.37
Accounts Receivable
Accounts Receivable 11,213.46
Total Accounts Receivable 11,213.46
Other Current Assets
Prepaid Expense -226.40
Total Other Current Assets -226.40
Total Current Assets 162,227.43
TOTAL ASSETS 162,227.43
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable
Accounts Payable 8,875.22
Total Accounts Payable 8,875.22
Total Current Liabilities 8,875.22
Total Liabilities g,g75.22
Equity
Opening Bal Equity 48,744.85
Net Income 104,607.36
Total Equity 153,352.21
TOTAL LIABILITIES & EQUITY 162,227.43
241 S. Frontage Rd. E., Ste. 2
Vail, Colorado 81657
phone: 970-477-0075
fax: 970-477-0079
email: infoC~vailchamber.org
241 S. Frontage Road E., Suite 2
Vail, Colorado 81657
Phone: 970.477.0075
FAX: 970.477.0079
E-mai-: nnf®@vaIl-chamher.or~
Web Site: vvww.vai-chamber.or~
Vail Town Council
75 S. Frontage Road
Vail, Colorado 81657
July 30, 2004
RE: Funding Requests
Dear Town Council:
The Vail Chamber and Business Association is requesting funding from the Town of Vail
during this year's budget session.
As a departure from the previous three years, we will not be presenting a blanket funding request
but instead will be asking for your help in funding some of the various programs that we have
developed and produce for the Vail business community.
Included as separate program items are: Premier Impressions, Vail Guide, Vail Loves You
Coupon Book, Shopping and Dining Guide, Discover Gift Card. These programs are clearly
aimed at creating a positive environment for our guests as well as generating additional sales for
our businesses and sales tax for the Town of Vail.
Additionally, we are asking your help with the web site development. This will be a one time
request. In an age of rapidly changing technology, it is imperative that our web site be bought up
to current standards. For the last 12 months we have been using an antiquated system.
All membership and information services as well as the daily operations will be provided by our
membership dues and sponsorship sources.
We look for~ard~to making a presentation to you on August 17, 2004.
Sincer ly,
VC1~ d of
' ~ ~ Mail
,~ ~ ~ Chamber ~
~y ..-~.
~~" BL1S1YleSS
e
ASSOClat101'1
241 S. Frontage Rd. E., Ste. 2
Vail, Colorado 81657
phone: 9.70-477-0075
fax: 970-477-0079
email: infoC~vailchamber.org
1 NAME OF ORGANIZATION:
2 CONTACT PERSON:
3 MAILING ADDRESS:
4 TELEPHONE:
5 MEMBERS AND TITLES OF GOVERNING BOARD:
'DAN BARRY
DALE BUGBY, VICE-PRESIDENT
JOHN COGSWELL
KAYE FERRY, DIRECTOR
GHIQUI HOFFMAN
STEVE ROSENTHAL, PRESIDENT
NICOLE HOFFMAN-EWING
* BILL JENSEN
* KENT LOGAN
RICH TENBRAAK
* STAN ZEMLER, TOWN MANAGER
VAIL COMMUNITY CHAMBER, INC. dba
VAIL CHAMBER & BUSINESS ASSOCIATION
KAYE FERRY, DIRECTOR
241 S. FRONTAGE ROAD EAST, SUITE 2
VAIL, CO 81657
(970)477-0075
EYEPIECES
VAIL RESORTS RENTALS
THE SQUASH BLOSSOM/COGSWELL GALLERIES
K. FERRY, INC.
LAUGHING MONKEY/PLANET EARTH IMPORTS
COLORADO FOOTWEAR
THE RUCKSACKlfHE GENERAL STORE
VAIL RESORTS, INC.
VAIL TOWN COUNCIL
MANOR VAIL
TOWN OF VAIL
RON WEINSTEIN, SECYITREASURER BOXY
6 AMOUNT-OF CONTRIBUTION REQUESTED: $18,226
7 ORGANIZATION FISCAL YEAR-END: DECEMBER 31 .
8 ARE YOUR BOOKS AUDITED? ~ NO
9 HOW WILL THE CONTRIBUTION BE USED? DISCOVER GIFT CARD
10 HOW DOES YOUR REQUEST SUPPORT
ITEM Y-C OF THE CONTRIBUTION POLICY?
ANOTHER NEW PROGRAM INITIATED LAST YEAR HAS THE POTENTIAL FOR GENERATING
GREAT SALES FOR THE BUSINESS COMMUNITY AND CONSEQUENTLY SALES TAX FOR
THE TOWN OF VAIL. WE HAVE DEVELOPED A GIFT CARD PROGRAM THAT ALLOWS OUR
GUEST TO PRE-PAY FOR GOODS AND SERVICES THROUGH DISCOVER. DISCOVER
HAS THE UNIQUE ABILITY TO LIMIT THE USE OF THESE CARDS TO VAIL ONLY ONCE THE
THE CARDS ARE PURCHASED.
OUR FIRST AND VERY SUCCESSFUL APPLICATION OF THIS NEW PROGRAM CAME
THROUGH ITS USE WITH PREMIER IMPRESSIONS. $25 GIFT CARDS WERE AWARDED TO ALL
WINNERS WITH THE STIPULATION THAT THE SPENDING OF THESE DOLLARS WAS LIMITED
TO THE TOWN OF VAIL BUSINESSES WHICH HONORED THE DISCOVER CARD.
SINCE THAT TIME WE HAVE SOLD THESE CARDS AS PART OF SPECIAL EVENTS'
PROMOTIONS, EMPLOYEE INCENTIVE REWARDS, AND INCLUSION IN GIFT BASKETS FOR
GROUPS VISITING VAIL. WE ACHIEVED THIS WITHOUT ANY ADVERTISING LAST YEAR AS
THE PROGRAM DID NOT COME ON-LINE UNTIL FEBRUARY.
WE WOULD LIKE THE OPPORTUNITY TO DEVELOP AN EXTENSIVE MARKETING PROGRAM
SO THAT THE GIFT CARD'S AVAILABILITY WILL BE WIDELY KNOWN. WE ARE CURRENTLY.
DEVELOPING A SYSTEM WHEREBY OUR GUESTS WILL BE ABLE TO PRE-PURCHASE
THESE CARDS ON-LINE BEFORE THEY ARRIVE IN VAIL. WE SEE THIS AS A UNIQUE
OPPORTUNITY, FOR' EXAMPLE, FOR PARENTS TO PROVIDE THEIR CHILDREN WITH SPENDING
OPPORTUNITIES WITHOUT ACTUALLY HAVING TO GIVE THEM CASH. AND ALL OF THE SALES
WILL REMAIN IN VAIL!
11 WHO CURRENTLY FUNDS YOUR ORGANIZATION TOWN OF VAIL $150,000 (PLUS $50,000 )
(OTHER GOVERNMENTS. PRIVATE DONATIONS. IN RESERVE)
USER FEES. ETCJ?
MEMBER DUES $53,000
12 ORGANIZATION'S MISSION STATEMENT:
TO PROMOTE AND SUPPORT COMMERCE AND ENTERPRISE IN THE TOWN OF VAIL WHILE WORKING
WITH THE TOV AND VRI TO BE THE PREMIER MOUNTAIN RESORT COMMUNITY.
.241 S. Frontage Rd. E.> Ste. 2
Vail, Colorado 81657
phone: 970-477-0075
fax: 970-477-0079
email: infoC~vailchamber.org
VAILCHAMBER & BUSINESS ASSOCIATION
2005 TOWN OF VAIL FUNDING REQUEST
DISCOVER GIFT CARD
EXPENSES
ADVERTISING AND MARKETING
PROGRAM MANAGEMENT
MONTHLY FEES
GIFT CARD DESIGN-one time expense
CARD STOCK
PAPER, COPY, AND POSTAGE COSTS .
$8,400
3,436
1,200
3,000
1,000
1,190
TOTAL EXPENSES 18 226
. ~ Vail
+ ~ ~ Chamber
_-` ;~ `.
'_ ~. ~~'„ BiiSlYleS~
' '~` o
1~~~®Clatl®Yi
241 S. Frontage Rd. E., Ste. 2
Vail, Colorado 81657
phone:970-477-0075
fax: 970-477-0079
email: infoC~vailchamber.org
2005 T®ihi~l ®F VA3~ FU~9®9~~a F3Et~U~~'T
CURRENT FISCAL YEAR BUDGET - 200?
REVENUE
TOWN OF VAIL $200,000
TOV $ IN RESERVE
BEGINNING BALANCE JANUARY 1, 2004 64,000
MEMBERSHIP DUES 20,000
WEB SITE ADVERTISING
TOTAL REVENUE $284,000
EXPENSES
FIXTURES AND EQUIPMENT
COMPUTER $2,000
COPIER & FAX 2,500
OFFICE EQUIPMENT 2,000
MISCELLANEOUS 1,000
INFORMATION SERVICES
ADVERTISING 8,000
INTERNET/WEBSITE 4,000
ORGANIZATION DUES 750
NEWSLETTER 5,000
THE VAIL GUIDE 10,000
MISCELLANEOUS 1,500
OPERATING EXPENSES
RENT 12,000
REMODEUMAINTENANCE 2,000
PHONE 10,000
POSTAGE 2,000
OFFICE SUPPLIES 5,000
TRAVEL & ENTERTAINMENT 2,500
INSURANCE 8,000
ACCOUNTING, LEGAL & AUDIT 15,000
MISCELLANEOUS 3,000
PERSONNEL
SALARIES 85,000
PART TIME STAFF 29,000
P/R TAXES 16,500
HEALTH INSURANCE 4,500
WORKER'S COMPENSATION 2,000
SKI/PARKING PASS 200
MEMBER SERVICES
TRAINING SPEAKERS 4,000
MONTHLY MEETINGS 4,500
COMMUNITY MIXER 2,000
COMMUNITY MEETINGS 4,000
ORGANIZATION SPONSORSHIP/
MEMBER BENEFITS 11,000
PREMIER IMPRESSIONS 10,000
MISCELLANEOUS 5,000
CONTINGENCY 10.000
TOTAL EXPENSES ,$283,950
TOTAL EXCESS REVENUE OVER EXPENSES $5p
241 S. Frontage Rd. E., Ste. 2
Vail, Colorado 81657
phone: 970-477-0075
fax: 970-477-0079
email: infoC~vailchamber.org
Vail Chamber & business Association
~aiance Sheet
As of December 31, 2003
Dec 31, 03
ASSETS
Current Assets
Checking/Savings
Checking 151,140.37
Petty Cash -Cash on Hand 100.00
Total Checking/Savings 151,240.37
Accounts Receivable
Accounts Receivable 11,213.46
Total Accounts Receivable 11,213.46
Other Current Assets
Prepaid Expense -226.40
Total Other Current Assets -226.40
Total Current Assets 162,227.43
TOTAL ASSETS 162,227.43
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable
Accounts Payable 8,875.22
Total Accounts Payable 8,875.22
Total Current Liabilities 8,875.22
Total Liabilities g,g75.22
Equity
Opening Bal Equity 48,744.85
Net Income 104,607.36
Total Equity 153,352.21
TOTAL LIABILITIES & EQUITY 162,227.43
! ,..~
4:
241 S. Frontage Road E., Suite 2
Vail, Colorado 81657
Phone: 970.477.0075
FAX: 970.477.0079
E-mail: inl'oC vailchamber.or~
Web Site: www.vailchamber.org
Vail Town Council
75 S. Frontage Road
Vail, Colorado 81657
July 30, 2004
RE: Funding Requests
Dear Town Council:
The Vail Chamber and Business Association is requesting funding from the Town of Vail
during this year's budget session.
As a departure from the previous three years, we will not be presenting a blanket funding request
but instead will be asking for your help in funding some of the various programs that we have
developed and produce for the Vail business community.
Included as separate program items are: Premier Impressions, Vail Guide, Vail )<.oves You
Coupon Book, Shopping and Dining Guide, Discover Gift Card. These programs are clearly
aimed at creating a positive environment for our guests as well as generating additional sales for
our businesses and sales tax for the Town of Vail.
Additionally, we are asking your help with the web site development. This will be a one time
request. In an age of rapidly changing technology, it is imperative that our web site be bought up
to current standards. For the last 12 months we have been using an antiquated system.
All membership and information services as well as the daily operations will be provided by our
membership dues and sponsorship sources.
We look for~ard~to making a presentation to you on August 17, 2004.
Sincer'ly,
VCI3~ d of D
`~~ Vail
. ~ ,~ ,'~~
~ ~ ~ Chamber &
~. ~ ~~-= ~ Business
~~
Association
241 S. Frontage Rd. E., Ste. 2
Vail, Colorado 81657
phone: 970-477-0075
fax: 970-477-0079
email: infoC~vailchamher.org
1 NAME OF ORGANIZATION:
2 CONTACT PERSON:
3 MAILING ADDRESS:
4 TELEPHONE:
5 MEMBERS AND TITLES OF GOVERNING BOARD:
DAN BARRY
DALE BUGBY, VICE-PRESIDENT
JOHN COGSWELL
KAYE FERRY, DIRECTOR
GHIQUI HOFFMAN
STEVE ROSENTHAL, PRESIDENT
NICOLE HOFFMAN-EWING
' BILL JENSEN
` KENT LOGAN
RICH TENBRAAK
` STAN ZEMLER, TOWN MANAGER
RON WEINSTEIN, SECY/TREASURER
` Advisory
6 AMOUNT OF CONTRIBUTION REQUESTED:
7 ORGANIZATION FISCAL YEAR-END:
8 ARE YOUR BOOKS AUDITED?
9 HOW WILL THE CONTRIBUTION BE USED?
10 HOW DOES YOUR REQUEST SUPPORT
ITEM 1-C OF THE CONTRIBUTION POLICY?
VAIL COMMUNITY CHAMBERS, INC. dba
VAIL CHAMBER & BUSINESS ASSOCIATION
KAYE FERRY, DIRECTOR
241 S. FRONTAGE ROAD EAST, SUITE 2
VAIL, CO 81657
(970)477-0075
EYEPIECES
VAIL RESORTS RENTALS
THE SQUASH BLOSSOM
K. FERRY, INC.
LAUGHING MONKEY
COLORADO FOOTWEAR
THE RUCKSACK
VAIL RESORTS, INC.
VAIL TOWN COUNCIL
MANOR VAIL
TOWN OF VAIL
ROXY
$23,587
DECEMBER 31
NO
WEB SITE
WE ARE IN THE PROCESS OF DEVELOPING A WEB SITE THAT HAS A COMPLETE LISTING
OF ALL VAIL BUSINESS LICENSE HOLDERS, NOT JUST VCBA MEMBERS. WE BELIEVE
THIS WILL SERVE AS A VERY VALUABLE PLANNING TOOL FOR OUR GUESTS PRIOR TO
ARRIVAL. WE ARE CURRENTLY AND WILL CONTINUE TO PROVIDE A CALENDAR OF
EVENTS, SPECIAL PROMOTIONS, MAPS, TRANSPORTATION SCHEDULES, CHURCH
SERVICES, STREETSCAPE INFORMATION, TOWN COUNCIL AGENDAS AND MINUTES AS
WELL AS VCBA INFORMATION. FOR US TO BE ABLE TO UPGRADE THIS WEB SITE AND-
PROVIDE AN ALL INCLUSIVE TOOL FOR OUR BUSINESS AND GUESTS, WE NEED YOUR
SUPPORT. ONCE OUR WEB SITE IS UP AND RUNNING, WE WILL BE ABLE TO MAINTAIN
IT IN HOUSE. IN THE PAST YEAR WE HAVE BEEN DEALING WITH A VERY ANTIQUAITED
SYSTEM AND IT IS IMPERATIVE THAT WE BRING IT UP TO CURRENT STANDARDS. IN
SPITE OF THIS, WE HAVE BEEN AVERAGING 1,100 HITS A DAY. WHEN COMPLETED IT
WILL BE THE ONLY SOURCE AVAILABLE TO THE PUBLIC LISTING ALL BUSINESS
LICENSE HOLDERS IN THE TOWN OF VAIL.
ti WHO CURRENTLY FUNDS YOUR ORGANIZATION TOWN OF VAIL $150,000 (PLUS $50,000 )
10THER GOVERNMENTS. PRIVATE DONATIONS. IN RESERVE)
USER FEES. ETC.)?
MEMBER DUES $53,000
12 ORGANIZATION'S MISSION STATEMENT:
TO PROMOTE AND SUPPORT COMMERCE AND ENTERPRISE IN THE TOWN OF VAIL WHILE WORKING
WITH THE TOV AND VRI TO BE THE PREMIER MOUNTAIN RESORT COMMUNITY.
.: ~~ i Vail
{r t:
_~, ~ ,Chamber &
~ , : ~~ ~.
~_ ~ ~~~ ~~~ Business
Association
VAILCHAMBER & BUSINESS ASSOCIATION
2004 TOWN OF VAIL FUNDING REQUEST
WEB SITE
EXPENSES
MARKETING AND ADVERTISING $8,624
PROGRAM FEE 7,488
SET UP COSTS 3,900
UPGRADE WEBSITE DESIGN AND LINKAGE 2,800
DOMAIN FEES 335
PAPER AND POSTAGE 440
241 S. Frontage Rd. E., Ste. 2
Vail, Colorado 81657
phone: 970-477-0075
fax: 970-477-0079
email: infoC~vailchamber.org
TOTAL EXPENSES 23 587
241 S. Frontage Rd. E., Ste. 2
Vail, Colorado 81657
phone: 970-477-0075
fax: 970-477-0079
email: info~vailchamber.org
2005 ~®~~ X31° VAE1_ FU3~7~~~ R~~1~~~T
CURRE_NT_FISCAL YEAR BUDGET - 2004
REVENUE
TOWN Or= VAIL $200,000
TOV $ IN RESERVE
BEGINNING BALANCE JANUARY 1, 2004 64,000
MEMBERSHIP DUES 20,000
WEB SITE ADVERTISING
TOTAL REVENUE $284,000
EXPENSES
FIXTURES AND EQUIPMENT
COMPUTER $2,000
COPIER & FAK 2,500
OFFICE EQUIPMENT 2,000
MISCELLANEOUS 1,000
INFORMATION SERVICES
ADVERTISING 8,000
INTERNET/W EBSiTE 4,000
ORGANIZATION DUES 750
NEWSLETTER 5,000
THE VAIL GUIDE 10,000
MISCELLANEOUS 1,500
OPERATING EXPENSES
RENT 12,000
REMODEUMAINTENANCE 2,000
PHONE 10,000
POSTAGE 2,000
OFFICE SUPPLIES 5,000
TRAVEL & ENTERTAINMENT 2,500
INSURANCE 8,000
ACCOUNTING, LEGAL & AUDIT 15,000
MISCELLANEOUS 3,000
PERSONNEL
SALARIES 85,000
PART TIME STAFF 29,000
P/R TAXES 16,500
HEALTH INSURANCE 4,500
WORKER'S COMPENSATION 2,000
SKI/PARKING PASS 200
MEMBER SERVICES
TRAINING SPEAKERS 4,000
MONTHLY MEETINGS 4,500
COPJiMUNITY MIXER 2,000
COMMUNITY MEETINGS 4,000
ORGANIZATION SPOPdSORSHIP/
MEMBER BENEFITS 11,000
PREMIER IMPRESSIONS 10,000
MISCELLANEOUS 5,000
CONTINGENCY 10.000
TOTAL EXPENSES ,$283,950
TOTAL EXCESS REVENUE OVER EXPENSES S50
... . V ' .
Vall
;,~,~ ,, , Chamber
;. Business
~ssOCl~~lOn
241 S. Frontage Rd. E., Ste. 2
Vail, Colorado 81657
phone: 970-477-0075
fax: 970-477-0079
email: infoC~vailchamber.org
Vail Chamber & business Association
balance Sheet
As of December 31, 2003
Dec 31, 03
ASSETS
Current Assets
Checking/Savings
Checking 151,140.37
Petty Cash -Cash on Hand 100.00
Total Checking/Savings 151,240.37
Accounts Receivable
Accounts Receivable 11,213.46
Total Accounts Receivable 11,213.46
Other Current Assets
Prepaid Expense -226.40
Total Other Current Assets -226.40
Total Current Assets 162,227.43
TOTAL ASSETS 162,227.43
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable
Accounts Payable 8,875.22
Total Accounts Payable 8,875.22
Total Current Liabilities 8,875.22
Total Liabilities 8,875.22
Equity
Opening Bal Equity 48,744.85
Net Income 104,607.36
Total Equity 153,352.21
TOTAL LIABILITIES & EQUITY 162,227.43
_j
July 30, 2004
- TO: Vail Town Council
FROM: Commission on Special Events
C5E "Tier 1"Request: $725,000 in 2005
(or $897,450 if the "Tier 2" option is accepted),
Cony and Legal Support, and a 2004-2005 TOV Parking Pass
Over the last year, the CSE has applied the funding allocation criteria which it developed
with the following goals in mind:
• Stimulating business for local merchants, restaurants and lodges
• Alignment with the target demographic of the Vail Local Marketing District
• Providing start-up funds for events that have the potential to become nationally
recognized and to anchor the same relative time slot annually, i.e.:
o TEVA Mountain Games
o Spring Back to Vail
o Vail Film Festival
• Incentivize visitor returns by insuring that guests that are already here. are enjoying
themselves and that the atmosphere in town is full of fun and vitality, i.e.:
o Summer Street Entertainment
o Vail Arts and Wine Faire
o America Days
• Supporting events where there is opportunity to leverage the CSE allocation with
significant sponsorship $$$ or media coverage, i.e.:
o The Session
o TEVA Mountain Games
• Encouraging events that bring a large number of participants annually, including:
o Lacrosse Tournament
o Got Milk? 3 vs. 3 Soccer Tournament
• Providing funding to ensure the viability of events that foster a strong "Sense of
Community," i.e.:
o America Days
o Holidays in Vail
o Family Carnival
o "Y04" Drug and Alcohol Free New Year's Eve Celebration for Youth
Additionally, in the interest of having a means to measure the effectiveness of the Special Events
funding program, the CSE has contracted for Intercept Surveys at eight of the larger events and
will be able to utilize the information gathered to ensure that the criteria are being met in the
upcoming funding allocation process. "
CSE 2005 Funding Request Page 1 Of 3 7/29/2004
i
- Tier 1 Request: $725,000. This reflects a $160,000 increase over last year's allocation,
which the CSE intends to apply as follows:
• $5000: To allow fora 5% increase in the Administrative Services budget and a 10%
increase in the Research and Event Evaluation budget, plus
$155,000 additional direct event funding:
o $10,000: Raise the allocation to the America Days Event from $40,000 to a total
of $50,000. The additional funds will be used to guarantee that the parade has a large
number of musical performers, to guarantee the TOV share of bringing the
Washington High School Prep Band, and to implement security measures for crowd
control issues.
o $35,000: Additional funds to establish a Labor Day Weekend Event. The CSE's
share of the TOV contribution to the Vail Classic in 2004 was $10,000. If the event
proves to be successful in this, its inaugural year, the CSE would consider funding a
three day bicycling event at the $45,000 level. If not, the CSE will seek to establish
an alternate anchor event for that weekend.
o $50,000: A new event to fill the calendar "hole" in late August. The CSE will
issue an RFP stating that seed funding is available for an event that meets the
designated criteria that would be scheduled over the 3`d weekend in August.
o $15,000: Support for events procured under the Event Recruitment Program.
o $20,000: Additional funding for the Vail Film Festival. It is anticipated that the
Film Festival will request at least $60,000 in total funding. The Film Festival received
$40,000 in 2004 and $20,000 asstart-up funding in 2003, for a total of $60,000 to
produce the April, 2004 event. The proposed allocation does not reflect an actual
increase over what they have received in the past.
o $25,000: 5% overall increase in direct event funding. The CSE strongly believes
that it is essential to continue to develop special events as an important element in
supporting the economic vitality of Vail Village and Lionshead, especially in light of
the next several years of construction activity.
*NOTE: Should the Town Council decide to allocate the same amount offunding in
2005 to the CSE as in 2004, $565, 000, there would in fact be $11, 000 fewer event dollars
available because there was a rollover of remaining CSE funds from 2003 to 2004.
Additional In-Kind requests:
o Access to legal advice from the Town Attorney with regard to funding and event
contracts or other issues which may arise concerning special events in the Town
of Vail.
o Use of the copying and mailing facilities located in the TOV Municipal Building.
0 2004-2005 Town of Vail Parking Pass for use by the Coordinator.
- Tier 2 ReQUest: $897,450 Total Funds: The additional $172,100 reflects the transfer of
responsibility from the Town Council to the CSE for allocations to "Qualifying
Cultural Events."
This allocation would not reflect anv increase in event funding, only that the CSE would take
responsibility for reviewing these applications and allocating the funds.
CSE 2005 Funding Request Page 2 Of 3
7/29/2004
• The CSE requests that the Council consider delegating to the Commission on
Special Events the responsibility for the allocation of funds to "Qualifying Cultural
Events" for the following reasons:
o Provide fora "single point of contact" for events through which all information
would be processed and which would allow. for a more seamless approach to
strategic planning and marketing.
o Eliminate confusion for the Event Promoters as to when and to whom they should
submit their applications for Town of Vail funds.
o Provide for clarity within the Town of Vail budget regazding total expenditures on
Special Events.
o Council is able to retain its control over these allocations, both in its right to call
up any decisions that are made and by its ability to direct CSE action.
"Qualifying Cultural Events" funded by TOV Council in 2004 for a total of
$172,100 and proposed for transfer to the CSE for oversight are listed below:
o NY Philharmonic: $95,000
o Bravo! Vail Valley Music Festival: $21,375
o VVF Hot Summer Nights: $20,000
o WF International Dance Festival: $12,500
o VVF Street Beat $16,575
o Vail Jazz Foundation $6,650
In support of these requests, the CSE is happy to note several successes in 2004, even as this
year's event season is not yet complete. In only its second year, The Session has established
itself as the place to be for the snowboazding community. Three events in April cannot help but
account for some of the whopping 12% increase in sales tax that month; an expanded Spring
Back to Vail brought nationally recognized musicians to the community over.two weekends, the
Taste of Vail continued to highlight the excellence of our local restaurants and the 1St Vail Film
Festival was a smashing. success by all measures and cleazly showed the potential to become one
of the country's major film events with amulti-year commitment of increased sponsorship from
United Airlines. The TEVA Mountain Games have developed into an important, nationally
recognized event, with our contribution leveraged by very significant sponsor and media.
contributions. Certainly the Village was hopping the first weekend in June! Last summer's well
received Street Entertainment program has been expanded to provide live music throughout the
Village and Lionshead three days a week from June through Labor Day. Also, 2004 marks the
second year of 3-yeaz contract which ensures the return of the Got Milk? 3 vs. 3 Soccer
Tournament in August and the Vail Lacrosse Shootout in July.
The CSE is proud of its record this year and looks forward to continuing to foster and seek
out events that will enhance Vall's image as the "premier mountain resort community."
Thank you for your continued support.
CSE 2005 Funding Request Page 3 of 3 7/29/2004
r,
Town of Vail: Commission on Special Events
2004 Funding All ocations and 2005 Proposed Budget
Year 2004 per Request: ear
Funds Allocated b TOV Council: $565,000 _ $725,000
'*Rolloverfrom Previous-Year $11,000 $350
Total Funds Available: $576,000 $725,350
Event: 2004 Event Funds Awarded: 2005 Event Funds Proposed:
Got Milk? 3 vs. 3 Soccer Tournament $25,000 committed:$25,000
Vail Lacrosse Shootout $10,000 committed: $8,OOQ
America Da s $40,000 propose additional $10,000
Vail Film Festival* $40,000 propose additional $20,000
Teva Mountain Games* $65,000
Oktobertest* $60,000
American Ski Classic $20,000
Vail Arts Festival* $15,000
Taste of Vail $5,000
The Session $20,000
Bi Wheel, Brews 'n Chili* $26,400
S rin Back to Vail* $40,000 . Specific event allocations
Vail Jazz Festival
$9,000 ,
except as otherwise indicated
Holida s in Vail*
$20,000 ,
will be determined as part of the
Vail Arts and Wine Faire
Summer Street Entertainment $14,000
$55,000 CSE's annual RFP funding process in
October
King of the Mountain Volleyball
$7,500 .
Leadville Loo Memorial Ride funds moved to Vail Classic: $3,000
Brid a Street Jam $1,500
Famil Carnival $1,500
"Y05" New Year's Eve for Youth $5,000 -
Westem Regional Softball Championships $1,400
Vail Classic* $10,000
Labor Day Event (Vail Classic or other) propose additional: $35,000
Late August event: send out RFP propose: $50,000
Funds designated to support events procured as
a result of the Event Recruitment Pro ram
propose: $15,000
Subtotal: Total Direct Event Funds $491,300 $637,750
Administrative Contracts:
Administrative Services $33,350 $35,000
Event Recruitment $35,000 $35,000
Research/Event Evaluation: Interce t Surve s $16,000 $17,600
Subtotal: Administrative Contracts $84,350 $8.7 600
TOTAL ALLOCATIONS: $575 650 $725 350
Funds Remainin ; $350
Tier 2: "Qualifyin4 Cultural" Events: as funded by Council in 2004: if administrated by CSE in 2005
Bravo! NY Philharmonic $95,000 $95,000
Bravo! Vail Valley Music Festival $21,375 $21,375
WF: Hot Summer Ni hts $20,000 $20,000
WF: Intl Dance Festival $12,500 $12,500
WF: Street Beat $16,571 $16,575
Vail Jazz Foundation $6,650 $6,650
Subtotal: "Qualifying Cultural" Events
Tier 2 Request: TOTAL FUNDS FOR CSE ADM $172,096 $172,100
INISTRATION IN 2005: $897,450
*Events that have been designated for Intercept Surveys in 2004
**NOTE.~ Because of the rollover of remaining funds from 2003 to 2004, should the Town Council's decision be to allocate to
the CSE the same amount of funding in 2005 as in 2004, ($565, 000) there would in fact be $11, 000 fewer event dollars
available.
~l
MEMORANDUM
To: Town Council
From: Stan Zemler
Judy Camp
Date: August 12, 2004
Subject: Second Supplemental Appropriation of 2004
We are attaching detail for the second supplemental budget appropriation of 2004 for your
consideration on Tuesday. Major changes to the budget include the following:
Multi-Purpose Recreational Facility
The Capital Projects Fund is adjusted to include funding and construction costs for the Multi-
Purpose Recreational Facility as approved by you on June 1. At that time, it was agreed to
convert $100,000 that had been budgeted as a Town of Vail "in-kind" cost to a cash expenditure.
Council also agreed to advance $400,000 to the Vail Recreation District for their portion of the
funding. The attached supplemental reflects a transfer of $500,000 of fund balance from the
General Fund to the Capital Projects Fund to provide cash for these two items.
Revenue Forecasts
Revenue in the General Fund, Capital Projects Fund, Real Estate Transfer Tax Fund, and
Conference Center Fund have all been increased per the Major Revenue Analysis presented at
your last meeting. These increases reflect trends in revenue to date as well as our best estimate of
the impact of redevelopment projects. All of the estimated increase in general sales tax revenue
is allocated to the Capital Projects Fund. General Fund revenue for the year remains sufficient to
cover the annual expenditures budgeted without any allocation of the increase in sales tax
revenue.
Development Resources A~-eement
On July 30`x, Vail Resorts applied for a building permit for the Gore Creek Residences thereby
triggering Phase 2 of the development resources agreement between the resort and the Town.
During Phase 2, the resort's annual commitment under the agreement is increased from $58,000
to $219,000. The attached supplemental includes an incremental $67,615 in revenue for the
remainder of 2004. Also included are expenditures totaling $5,670 for salary and benefits for
three new contract positions to support the increased activity due to redevelopment: building
inspector, planner, and construction inspector.
Conference Center
A request to approve the architect's contract with Fentress Bradburn is on your agenda for
Tuesday evening. The attached supplemental appropriation includes an incremental expenditure
of $900,000 in 2004 to support this contract, bringing the 2004 total for the conference center
capital outlay to $1,100,000. Approximately $800,000 will need to be spent to provide a
guaranteed maximum price for the project.
Conference Center sales tax revenue is also increased by $85,000 consistent with the revenue
forecast discussed at your last meeting.
White Water Park
A suit brought by the Town of Vail and other resort communities was settled in our favor
securing water rights for recreation. Final legal fees associated with securing these rights for our
White Water Park of $41,683 are included under RETT Fund expenditures in this supplemental.
040817 TC Memo - 1 -
Proposed Supplemental Appropriations and Budget Adjustments #2 of 2004
Revenue Expenditure
Increase Increase
Description (Decrease) (Decrease) Reason
Capital Projects Fund
Sales Tax 274,200
Multi Purpose Recreational Facility 500,000 funding from general fund, fund balance
Multi Purpose Recreational Facility 337,290 funding from Eagle River Water & Sanitation
Multi Purpose Recreational Facility 215,000 funding from Eagle County School District
Multi Purpose Recreational Facility 250,000 VRI funding
Multi Purpose Recreational Facility 1,432,290 construction of Multi Purpose Recreational Facility
Streetscape 250,000 Village restrooms
Salary 5,053 Construction Inspector to help with increased activity
Benefits 1,263 Construction Inspector to help with increased activity
Subtotal Capital Projects Fund 1,576,490 1,688,606
RETT Projects Fund
Real Estate Transfer Tax
Recreation Amentites Fee
RETT Fees
Professional Fees
Subtotal RETT Projects Fund
General Fund
2nd Home study
Professional Fees
Transfer to Capital Projects Fund
Click It or Ticket It
Police salaries
Police Benefits
Shared Costs
Building Inspector
Building Inspector Benefits
Com Dev
Com Dev Benefits
Construction Inspector
Construction Inspector Benefits
Plan Check Fees
Professional Fees
Construction Permits
950,000 projected increase based on current data
40,000 increase due to redevelopment activity
47,500 increase in fees due to an increase in revenue
41,683 White Water park legal fees
990,000 89,183
- 16,019 DOLA grant
16,019 DOLA grant disbursement
500,000 Multi Purpose Recreational Facility
1,680 revenue from state for the Click it or Ticket it program
1,460 Click it_ or Ticket it
220 Click it or Ticket it
67,615 5 months of Phase II Vail. Resorts Development Agreement
15,760. Building Inspector to help with increased activity
3,940 Building Inspector to help with increased activity
11,615 Planner to help with increased activity
2,905 Planner to help with increased activity
12,569 Construction Inspector to help with increased activity
2,565 Construction Inspector to help with increased activity
23,280 Add'1 revenue in plan check fees
23,280 Out sourcing plan check fees
173,000 increase in construction activity
Version 1
First Reading
Supp 2 of 2004 040812 S-1 8/12/04 12:19 PM
Proposed Supplemental Appropriations and Budget Adjustments #2 of 2004
Revenue Expenditure
Increase Increase
Description (Decrease) (Decrease)
Reason
Version 1
First Reading
Street Cut Fees/PW Permits 7,825 increase in activity
Design Review Fees 19,510 increase in construction activity
Road & Bridge Revenue (14,000) actual to date is down
Franchise Fees-Public Service 25,200 increase in fees due to increase in gas prices
RETT Management Fees 47,500 due to the increase in RETT
Conference Center Fees 4,250 due to the increase in sales tax
Charter Bus 21,800 increased charters May through July
Subtotal General Fund 393,679 590,333
Conference Center Fund
Sales Tax 85,000 increase in sales tax
Collection Fees 4,250 due to increase in sales tax
Professional Fees 270,000 next steps for Conference Center
Design Fees 630,000 next steps for Conference Center
Subtotal Conference Center Fund 85,000 904,250
Total All Funds 3,045,169 3,272,372
Supp 2 of 2004 040812 S-2 8/12/04 12:19 PM
Version 1
1st Reading of Supplemental 2
Revenue
Sales Tax
Federal Grant Revenue
Lease Revenue
CDOT Reimbursement
Buy-Down Program
Sale of Assets -
Transfer from Dispatch Service Fund
Transfer from General Fund
Project Reimbursement
Eagle County Grant Revenue
Interest Income 8 Other
Total Revenue
Expenditures
Equipment Purchases
Document Imaging
Software 8 Hardware Upgrades
Web Page Development/Ecommerce
Eagle County CAD / RMS Project
Radio System
East Vail Repeater
Console Equip-911 upgrade
Police Vehicles Hardware Laptop
Video Security for Jail
Patrol Car Video Cameras
QRV for Fire Dept
Fire Department Breathing Apparatus
RepowerBuses
Replace Buses
GPS for Buses
800 MHz radio system
Police Vehicles
Council Chamber Sound System
Subtotal Equipment Purchases
Capital Maintenance
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
2004 2004
2003 Original Amended
Actuals Budget Budget
5,893,821 $ 5,890,320 r ~ 6,118,520'y
89,700 725,200 2,807,929
146,147 150,000 150,000
167,771 40,322
173,708 -
1,000,000
90,000 110,000
500;000'
178,525 9692~J0°
555,000 366,000
90,750 45,000 50,000
7,830,422 7,365,520 11,112,061
Project, Information
Bus replacements '
Lease revenue from City Market & employee housing
Reimbursement for Bighorn flood remediation
Sale of Deed Restricted Units Purchased by the Town
Sale of Berry Creek housing rights
To fund computer aided dispatch
to fund Multi Purpose Recreational Facility
Multi Purpose Recreational Facility
Countywide Computer Aided Dispatch& E. Vail Repeater
116,394 40,000 40,000 OCE maintenance, software upgrades, contract position
102,671 172,000 172,000 Desktop OS upgrades, replacement PC's, server upgrades
12,000 12,000 Web / FTP / E-Commerce development and upgrades
323,842 250,000 676,600 County wide Computer Aided Dispatch /Records Mgmt System
10,579 - 2 new stations & radio towers. Towers partially reimbursed
345,754
69,500 -
68,485
11,500 11,500 Comprehensive system to record all cameras; reduces liability
22,500 22,500 Grant funding to be pursued before purchase
100,000 107,370 Quick Response Vehicle
25,000 25,000 Replacement of cylinders and compressor; grant funding to be pursued
15,484 126,000 - Replace transmissions and engines to extend useful life
1,264,000 3,739,490
150,000 150,000
151,898 - Principal and interest payments for lease/purchase
279,200
16,515
1,152,637 2,173,000 5,304,145
SUPP 2 by Fund 040812 G1
Version 1
1st Reading of Supplemental 2
Bus Shelter Replacement
Bear Proof Trash Containers
Capital Street Maintenance
Parking Structure Maintenance
Parking Structure Improvements
General Facility Improvements
Subtotal Capital Maintenance
Street Reconstruction
Other Bighorn Flood Remediation
Spruce Way & Columbine
Vail Valley Drive -Design
Vail Valley Drive -1st Phase
Subtotal Street Reconstruction
Buildings & Improvements
Town Manager's Residence
Town Manager's office
Library Building Remodel
Village Inn Condo
Fire infrastructure improvements
Fiber Optics in Buildings
Dobson Ice Arena
Way Finding Improvements
Town Shop Imp -Storage Project
Donovan Park Pavilion
Indoor Recreation/Gymnastics
Subtotal Bldgs /Improvements
streetscape Projects
West & East Meadow Drive
Village streetscape
Subtotal streetscape Projects
Housing Program
Mountain Bell Housing
Ruins
Buy-Down Program
Timber Ridge
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
2004 2004
2003 Original Amended
Actuals Budget Budget Project Information
9,750 10,000 30,250 ,
- In the Village
625,580 740,000 840,000 Preventive maintenance, patching, overlays and seal coats
180,000
271,042 340,000 340,000 Various Parking Structure Improvements
427,374 519,000 571,286 Various Facility Capital Improvements
1,333,746 1,609,000 1,961,536
158,250
310,133
312,567 -
780,950 - -
50,000
5,022 7,343
87,013 -
1,970 177,367
15,000 85,000
16,636 16,250
14,426 85,573
552,565 -
2,133,166 33,465
55,415 150,000 1,612,290
2,866,213 165,000 2,067,288
Vail Valley Drive Golden Peak to Sunburst, &Mill Creek Cir w/ bike lane
Reconstruct Vail Valley Drive in segments
Remodel of the Library Public Restrooms i3<janitorial closet
Design costs
Cabling /Network Infrastructure
Vail Recreation District - to expand capacity
Signs in town, on I-70, & in parking structures -adds maintenance
Complete project
Red Sandstone facility
47,139 204,617 Construct streetscape plan, drainage, lighting. public art and landscaping
87,095 1,990,425 2,267,425' Design in 2002; additional funding from RETT, rest rooms in Village
134,234 1,990,425 2,472,042
35,226 - -
16 -
142, 799 100,000 100,000
52,029 925,000 925,000
Net cost of deed restricted units for resale
$925K Replenishment reserve
SUPP 2 by Fund 040812 C-2
Version 1
1st Reading of Supplemental 2
Timber Ridge Loan
Subtotal Housing Program
Lionshead Redevelopment
Lionshead Master Plan
Subtotal Lionshead Redevelopment
Other Improvements
Loading and Delivery Studies
Street Light Improvement Program
Drainage Improvements
Vail Today
I-70 Noise
Memorial Park Loan
Children's Garden of Learning
Subtotal Other Improvements
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
2004 2004
2003 Original Amended
Actuals Budget Budget
230,070 1,025,000 1,025,000
64,463 350,000 ....404,616.;
64,463 350,000 404,616
8,200 -
45,480 50,000 50,000
15,545 75,000 75,000
6,390 -
88,196 391,000 363,303
50,000 -
213,811 516,000 488,303
6,776,124 7,828,425 13,722,930
1,942,620 2,337,897 2,337,897
8,718,744 10,166,322 16,060,827
(888,322) (2,800,802) (4,948,766)
Project Information
Total before Transfers
Transfer for Debt Service
Total Expenditures
Revenue Over (Under) Expenditures
Beginning Fund Balance
Ending Fund Balance
8,942,580 3,901,242 8,054,258
$ 8,054,258 $ 1,100,440 $ 3,105,492
Design costs to implement Town improvements
Finish Project
Add new street lights and refurbish residential fighting program
Continue implementation of drainage master plan
To fund debt service on all Town bonds
SUPP 2 by Fund 040812 C-3
Version 1
1st Reading of Supplemental 2
Real Estate Transfer Tax Fund
Five-Year Summary of Revenue and Expenditures
2004 2004
2003 Original Amended
Actuals Budget Budget Project Information
REVENUE
Real Estate Transfer Tax .3,270,723 $ 2,750,000 $ 3 700 000:!
Goff Course Lease 107,941 112,579 112,579
Lottery Revenue 22,295 20,000 20,000
Project Reimbursements 38,286 50,000
Interest Income & Other 124,359 50,000 50,000
Recreation Amenity Fees 12,928 10,000 50,000
Total Revenue 3,578,532 2,942,579 3,982,579
EXPENDITURES
Annual Maintenance
RETT Collection Costs
Rec. Path Capital Maintenance
Alpine Garden Support
Tree Maintenance
Street Furniture Replacement
Black Gore Creek Sand Mitigation
Bear Proof Containers
Park, Path & Landscape Maintenance
Subtotal Maintenance
Recreation PathlTrail Development
Trail Signs
Trailhead Development
N. Frontage Rd. (School to Roundabout)
Gold Peak to Soccer Field
Village Streetscape Design & Implement
Subtotal Pathways
Capital Maintenance
Raw Water Project
Playground Safety Improvements
Pirate Ship Park -Per Safety Plan
Big Horn Park -Per Safety Plan
Public Art
87,000 137,500 185 OOO;W~Collection fee remitted to the General Fund
254,107 135,200 135,200 Capital maintenance of the town's rec. path system
50,000 75,000 75,000 04 only, one time $25K to pay off debt & daily operations
14,584 60,000 60,000 Provide additional trees to Vail's public areas
18,620 25,000 25,000 Additions and replacement of street furniture
105, 750 100, 000 150, 000
17,100 9,500 9,500 In TOV parks
687,945 857,281 857,281 Ongoing path, park and open space maintenance
1,235,106 1, 399,481 1,498,981
10,898 -
20,000 20,000 Improve trailheads
650,000 650,000 Fund Path from Red Sandstone Pedestiran Brdg to Roundabout
335,000 - 0 Bike paths -portion of Vail Valley Drive Project
410,851 1,750,000 1,750,000
756,749 2,420,000 2,420,000
20,622 - 229,097 Convert parks from treated water to raw water
32,605
235 - 299,765
225,000 225,000
74,166 75,000 109,213
SUPP 2 by Fund 040812 R-1
Version 1
1st Reading of Supplemental 2
Real Estate Transfer Tax Fund
Five-Year Summary of Revenue and Expenditures
Subtotal Capital Maintenance
Park Development
Donovan Park
White Water Park
Gore Creek Promenade Bridge
Red Sandstone School Soccer Site
Property Acquisition
Vail Memorial Park
Subtotal Park Development
Open Lands
Subtotal Open Lands
Project Management
Parks and Landscaping
AIPP
Subtotal Project Management
Total Expenditures
Revenue Over (Under) Expenditures
Beginning Fund Balance
Ending Fund Balance
2004 2004
2003 Original Amended
Actuals Budget Budget Project Information
95,023 300,000 895,680
136,531 53,000
1,180 108,000 149,683 'Funds 3rd hole at Whitewater Park; legal fees
227 100,000 100,000
2,300 -
.676 - Deed requests
4,325 -
145;239 208,000 302,683
76,138
72,134 78,827
58,496 78,827
27,435
148, 272 137, 323 106, 262
2,380,389 4,464,804 5,227,806
1,196,143
5,084,315 (1,522,225)
4,291,484 (1,239,027)
6,280,458
$ 6,280,458 $ 2,769,259 $ 5,041,431
SUPP 2 by Fund 040812 R-2
Version 1
1st Reading of Supplemental 2
TOWN OF VAIL 2004 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERAL FUND
Revenue
Local Taxes:
Sales Tax
Property and Ownership
Ski Lift Tax
Franchise Fees, Penalties, and Other Taxes
Licenses & Permits
Intergovernmental Revenue
Transportation Centers
Charges for Services
Fines & Forfeitures
Earnings on Investments
Rental Revenue
Miscellaneous and Project Reimbursements
Total Revenue
Expenditures
Salaries
Overtime
Benefits
Subtotal Compensation and Benefits
Contributions and Special Events
All Other Operating Expenses
Heavy Equipment Operating Charges
Heavy Equipment Replacement Charges
Dispatch Services
Total Expenditures
Revenue Over (Under) Expenditures Before Transfers
Transfer to Capital Projects Fund
Beginning Fund Balance
Ending Fund Balance
2004 2004
2003 Original Amended
Actuals Budget Budget
8,840,731 $ 8,835,480 8,881,480
2,822,742 2,646,855 2,646,945
2,273,055 2,420,500 2,420,500
620, 511 643, 500 663; 70 0
1,095,698 986,320 1,209,935
1, 518,855 1,316,775 1, 355',688
2,993,378 2,928,500 2,945,700
567,672 607,485 681035
201,458 189,250 189,250
113,270 109,000 .109,000
616,411 707,142 707,142
236,729 36,950 166,012
21,900,510 21,427,757 21,981,387
9,121,587 9,399,864 9;603;336
470,162 444,047 463,627
3,193,732 3,400,576 3,456 X9'6 '~
12, 785, 481 13, 244, 487 13, 523, 9 59
1,184,765 1,167,346 1,167,346
4,147,852 4,575,345 4,72'0 556.-~;
1,341,469 1,463,158 1,469,908
397,712 405,467 405,467
450,531 463,813 463,813
20,307,810 21,319,616 21,751,049
1, 592, 700 108,141 230, 338
(500 000).
8,784,044 9,016,571 $ 10,376,744
$ 10,376,744 $ 9,124,712 $ 10,107,082
SUPP 2 by Fund 040812 G-1
Version 1
1st Reading of Supplemental 2
TOWN OF VAIL 2004 BUDGET
REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CONFERENCE CENTER FUND
2003
Actual
Revenue
Sales Tax
Public Accomodations Tax
Penalties and Interest on Delinquent Taxes
Interest on Investments
1,703,864
1, 573, 289
4,598
18,824
3,300,575
Expenditures - Admin
Management Fee
Office Supplies
Postage
Subtotal Administration
Capital Outlay
Professional Fees
Design Fees
Subtotal Capital Outlay
Total Expenditures
Revenue Over (Under) Expenditures
Beginning Fund Balance
Ending Fund Balance
163,848
4,785
966
169,599
93,867
10,571
104,438
274,037
3,026,538
3,026,538
2004
Original
Budget
1,655,000
1,605,000
3,260,000
163,000
4,000
1,300
168,300
200,000
200,000
368,300
2,891,700
2,918,500
5,810,200
2004
Amended
Budget
1,740,000
1,605,000
3,345,000
' 1.6,7,250
4,000
1, 300
172, 550
270,000
:830;000
1,100,000
1,272, 550
2,072,450
3,026,538
5,098,988
F:\Users\FINANCE\BUDGETICC Fund\ARC Dots CC-1 8/12/04
ORDINANCE N0.21
SERIES OF 2004
AN ORDINANCE MAKING SUPPLEMENTAL APPROPRIATIONS TO THE TOWN OF VAIL
GENERAL FUND, CAPITAL PROJECTS FUND, REAL ESTATE TRANSFER TAX FUND, AND
THE CONFERENCE CENTER FUND OF THE 2004 BUDGET FOR THE TOWN OF VAIL,
COLORADO; AND AUTHORIZING THE EXPENDITURES OF SAID APPROPRIATIONS AS SET
FORTH HEREIN; AND SETTING FORTH DETAILS IN REGARD THERETO.
WHEREAS, contingencies have arisen during the fiscal year 2004 which could not have
been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance
No.24, Series of 2003, adopting the 2004 Budget and Financial Plan for the Town of Vail, Colorado;
and,
WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are
available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in
accordance with Section 9.10(a) of the Charter of the Town of Vail; and,
WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make
certain supplemental appropriations and budget adjustments as set forth herein.
NOW, THEREFORE,. BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO that:
Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town
Council hereby makes the following supplemental appropriations and budget adjustments for the
2004 Budget and Financial Plan for the Town of Vail, Colorado, and authorizes the expenditure or
(reduction) of said appropriations as follows:
General Fund $ 590,333
Capital Projects Fund 1,688,606
Real Estate Transfer Tax Fund 89,183
Conference Center Fund 904.250
Total $3,272,372
2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any
reason held to be invalid, such decision shall not affect the validity of the remaining portions of this
ordinance; and the Town Council hereby declares it would have passed this ordinance, and each
part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or
more parts, sections, subsections, sentences, clauses or phrases be declared invalid.
3. The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants
thereof.
4. The repeal or the repeal and reenactment of any provision of the Municipal Code of
the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty
imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced,
nor any other action or proceedings as commenced under or by virtue of the provision repealed or
repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any
ordinance previously repealed or superseded unless expressly stated herein.
5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith
are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise
any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed.
INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON
FIRST READING this 17th day of August, 2004, and a public hearing shall be held on this
Ordinance on the 7th day of September, 2004, at the regular meeting of the Town Council of the
Town of Vail, Colorado, in the Municipal Building of the town.
Rod Slifer, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
READ AND APPROVED AS AMENDED ON SECOND READING AND ORDERED
PUBLISHED
Rod Slifer, Mayor
ATTEST:
Lorelei Donaldson, Town Clerk
DESIGN REVIEW BOARD AGENDA
August 4, 2004
3:00 P.M.
TawN o;r y~ ~+
PUBLIC MEETING
PUBLIC WELCOME
PROJECT ORIENTATION /LUNCH -Community Development Department
MEMBERS PRESENT
Joe Hanlon
Bill Pierce
Margaret Garvey Rogers
Diana Mathias
MEMBERS ABSENT
Scott Proper
SITE VISITS
1. Austria Haus - 242 East Meadow Drive
2. Cogswell Residence -1090 Vail View Drive
3 Telemark Townhomes -1090 Vail View Drive
3. Town of Vail Public Works -1289 Elkhorn Drive
4. Grand Traverse Realty Trust -1426 Moraine Drive
5. Guerro Residence - 1116 Sandstone Drive
6. Cohen Residence -133 Vail Road
7. Wester Residence- 4301 Columbine Drive
9. Gore Valley Restaurant Association - 400 East Meadow Drive
10. Chernow Residence - 4822 Meadow Lane
11. Hubbard/Schmid Residence - 2683 Cortina Lane
12. Vail Mountain Lodge - 352 East Meadow Drive
13. The Englishman Fine Arts and Antiques -143 East Meadow Drive.
14. Bailey Residence - 4257 Nugget Lane
12:00 pm
2:00 pm
Driver: George
PUBLIC HEARING -TOWN COUNCIL CHAMBERS 3:00 pm
1. Gore Valley Restaurant Association, Inc. DR604-0338 Matt
Final review of a minor exterior alteration
400 East Meadow Drive, Unit 9/Lot 5D, Block 5, Vail Village Filing 1
Applicant: Tyrolean Chalet, LLC, represented by Suman Architect
Planning Group, LLC
ACTION: Tabled to August 18, 2004
MOTION: Rogers SECOND: Mathias VOTE: 4-0-0
2. Middle Creek Village DR602-0060 Matt
Conceptual review of minor exterior alterations
129 North Frontage Road/Middle Creek Village
Applicant: Coughlin & Company, tnc., represented by Odell Architects, P.C.
ACTION: Conceptual - No vote
3. Hubbard/Schmid Residence DRB04-0330 Bill
Conceptual review of new construction
2683 Cortina Lane/Lot 7, Block A, Vail Ridge
Applicant: Trent Hubbard / Stefan Schmid, represented by John G. Martin,
Architect, LLC
ACTION: Conceptual - No vote
4.. Austria Haus DRB04-0297 Warren
Final review of changes to approved plans
242 East Meadow Drive/Tract B, Block 5, Vail Village Filing 1
Applicant: Austria Haus, represented by Steve Boyd
ACTION: Approved with condition(s)
MOTION: Rogers SECOND: Hanlon VOTE: 4-0-0
CONDITION:
1) The applicant shall paint the exposed portions of the condenser units, not screened by
the wood covering, to match the trim on the building and paint all electrical boxes
associated with the condensers to match the color of the wall upon which they are
mounted.
5. Grand Traverse Realty Trust DRB04-0315 Clare
Final review of a minor alteration
1426 Moraine Drive/Lot 13, Dauphinais-Moseley Filing 1
Applicant: Thomas Headley
ACTION: Approved with condition(s)
MOTION: Rogers SECOND: Hanlon VOTE: 4-0-0
CONDITION:
1) The applicant shall replace the four cottonwood trees with twenty-four 5 gallon bushes
to be staggered on the exterior of the fence at the time the cottonwood trees are removed.
6. Lionshead Amoco DR604-0015 Clare
Final review of a freestanding sign
934 S. Frontage Road/unplatted
Applicant: George Brodin, represented by Dominic Mauriello, Mauriello Planning Group, LLC
ACTION: Approved
MOTION: Rogers SECOND: Hanlon VOTE: 4-0-0 .
7. Hallenbeck Residence DRB04-0334 Clare
Final review of a minor alteration
4575 Streamside Circle East/Lot 19A, Bighorn 4th addition
Applicant: Drew McCamron
ACTION: Approved
MOTION: Rogers SECOND: Hanlon VOTE: 4-0-0
8. Cogswell Residence DR604-0308 Elisabeth
Final review of a minor alteration
1090 Vail View Drive, Unit 14/Lot B-1, Block B, Lions Ridge Filing 1
Applicant: John Cogswell
ACTION: Tabled to August 18, 2004
MOTION: Rogers SECOND: Mathias VOTE: 4-0-0
2
9. Telemark Townhomes DRB04-0278 Elisabeth
Final review of a minor alteration
1090 Vail View Drive and 1083 Lions Ridge Loop/Lot B-1, Block B, Lions Ridge Filing 1
Applicant: Telemark Townhome Association
ACTION: Tabled to August 18, 2004
MOTION: Rogers SECOND: Hanlon VOTE: 4-0-0
10. Town of Vail Public Works Sand Storage Bin DRB04-0317 Elisabeth
Conceptual review of new construction
1289 Elkhorn Drive/unplatted
Applicant: Town of Vail
ACTION: Conceptual - No vote .
11. Guerrero Residence DRB04-0314 Warren
Final review of a residential addition
1116 Sandstone Drive, Unit 301/Lot A5-1, Lions Ridge Filing 1
Applicant: Mario and Pat Guerrero, represented by Peel Langenwalter Architects
ACTION: Approved. with condition(s)
MOTION: Rogers SECOND: Hanlon VOTE: 4-0-0
CONDITIONS:
1) The applicant shall revise the elevations to have the proposed windows and finished
materials match those existing on the building.
2) The applicant shall remove all non-conforming flood lights located on the Lions Mane
structure and replace them with a conforming light fixture to be submitted to staff for
review and approval prior to submitting for a building permit.
12. Cohen Residence DRB04-0313 Elisabeth
Final review of a minor alteration
133 Vail Road/Lot 6, Block 6, Vail Village Filing 1
Applicant: David M. Cohen, represented by Peel Langenwalter Architects
ACTION: Approved
MOTION: Rogers SECOND: Hanlon VOTE: 4-0-0
13. Wester Residence DR604-0312 Elisabeth
Final review of a minor alteration
4301 Columbine Drive, Unit D/Lots D & E, Village on Bighorn Creek
Applicant: Paul Wester, represented by Woods of Olde Millworks
ACTION: Tabled to August 18, 2004
MOTION: Rogers SECOND: Hanlon VOTE: 4-0-0
14. Chernow Residence DRB04-0326 Elisabeth
Final review of a minor alteration
_4822 Meadow Lane/Lot 9, Block 7, Bighorn Subdivision 5th Addition
Applicant: Elizabeth A. Chernow, represented by Pappas Friesen Architecture
ACTION: Approved with condition(s)
MOTION: Rogers SECOND: Hanlon VOTE: 4-0-0
CONDITION: ,
1) The applicant shall repaint and repair the garage door and trim on the east and north
elevations prior to requesting a Final Certificate of Occupancy form the Planning
Department.
3
15. The Englishman Fine Arts and Antiques DRB04-0335 Elisabeth
Final review of a sign _ _ __ .
143 E. Meadow Drive, Unit 205/Lot 8, Block 1, Vail Village Filing 1
Applicant: Annette Phan
ACTION: Approved
MOTION: Rogers SECOND: Hanlon VOTE: 4-0-0
16. Bailey Residence DRB04-0262 Elisabeth
Conceptual review of a residential~addition
4257 Nugget Larie/Lot 1, Bighorn Estates a resubdivision of Lots 10 & 11
Bighorn Estates
Applicant: Jim Bailey, represented by Gwathmey Pratt Schultz Architects,
ACTION: Conceptual - No vote
17. Timberfalls Swimming Pool House DRB04-0245 Elisabeth
Final review of a minor alteration
4500 Timberfalls CourtlTimberfalls, Phase 9, unplatted
Applicant: Karl Edgerton
ACTION: Tabled to August 18, 2004
Staff Approvals
Vail Resorts, Inc. DRB04-0331 Matt
Final review of minor alteration of a maintenance building
923 S. Frontage Road/Tract B/Unplatted
Applicant: Vail Resorts, Inc. represented by Mauriello Planning Group, LLC
Venners Residence DR604-0346 Bill
Change to approved plans
4196 Columbine Drive/Lot 20-6, Bighorn Subdivision, Resub. of Lot 20
Applicant: Ted and Laury Venners, represented by Hill Construction, Inc.
Richmond Residence DRB04-0339 Bill
Change to approved plans
1090 Vail View Drive, Unit 3/Lot B-1, Block B, Lions Ridge Filing 1
Applicant: Eagle County Images
Hintz Residence DRB04-0307 Warren
Final review of changes to approved plans
3130 Booth Creek Drive/Lot 10, Block 3, Vail Village Filing 11
Applicant: Mr. B. Jurgen Hintz
Town of Vail Garage Doors DR604-0318
Final review of a minor alteration
1289 Elkhorn Drive/Unplatted
Applicant: Town of Vail
Joe
Aspen Grove Townhomes DRB04-0316 George
Final review of a minor. alteration
1480 Aspen Grove Lane/Aspen Grove Townhomes, a resubdivision of Lot 2, Second amendment to
Ridge at Vail
Applicant: Aspen Grove Townhomes Association
4
Navas Residence DRB04-0322 Clare
Final review of a minor alteration
2610 Bald Mountain Road/Lot 32, Block 2, Vail Village Filing 13
Applicant: Sybill Nava's
Reimers Residence DRB04-0333 Clare
Final review of a minor alteration
3090 Booth Creek Drive/Lot 8, Block 3Nail Village Filing 11
Applicant: Arthur Reimers
Kneupfer Residence DRB04-0349 Clare
Final review of changes to approved plans
748A Potato Patch/Lot 7, Block 2, Vail Potato Patch Filing 2
Applicant: Graham Reid Construction, Inc.
Guffrie Residence DR604-000360 Joe
Final review of changes to approved plans
433 Gore Creek Drive/Lot 7, Vail Trails East
Applicant: Visions West Construction represented by Ray Boucher
Jarchow Residence DRB04-0274 Joe
Final review of a minor alteration
1760 Sierra Trail, Unit D/Lot 23, Sierra Condos
Applicant: Ben Stewart & Kari Jarchow
Kreiselmeier Residence DR604-0362 Joe
Final review of a minor alteration
2686 Davos Trail/Lot 5, Block C, Vail Ridge
Applicant: Konrad Kreiselmeier
Goetz Residence DRB04-0337 Clare
Final review of a minor alteration
1853 Lions Ridge Loop/Lot 3, Block 3, Lions Ridge Subdivision
Applicant: Raymond H. Goetz
Slifer Smith & Frampton Sign DRB04-0344 Elisabeth
Final review of a sign
531 E. Lionshead Mall/Lot 1, Block 1,Vail-Lionshead Filing 1
Applicant: Cara Walker of Slifer Smith & Frampton
The applications and information about the proposals are available for public inspection during regular
office hours in the project planner's office, located at the Town of Vail Community Development
Department, 75 South Frontage Road. Please call 479-2138 for information.
Sign language interpretation available upon request with 24 hour notification. Please call 479-
2356,Telephone for the Hearing Impaired, for information.
5
PLANNING AND ENVIRONMENTAL COMMISSION
#' PUBLIC MEETING
li~~~~i~~ ~~' `' Monday, August 9, 2004
PROJECT ORIENTATION -Community Development Dept. PUBLIC WELCOME 12:00 pm
MEMBERS PRESENT
Doug Cahill
David Viele
Chas Bernhardt
George Lamb
Rollie Kjesbo
Bill Jewitt
MEMBERS ABSENT
Ann Gunion
Site Visits: '
1. Town of Vail, Public Works - 1289 Elkhorn Drive
2. Vail Golf Course - 1778 Sunburst Drive
3. Bailey - 4257 Nugget Lane
4. Hubbard/Schmid - 2683 Cortina Lane
Driver: Bill
NOTE: If the PEC hearing extends until 6:OO~p.m., the Commission may break for dinner from 6:00
- 6:30 p.m,
Public Hearing -Town Council Chambers
2:00 pm
A request for a final review of a variance, pursuant to Section 12-17, Variances, Vail Town
Code, to allow for a building to encroach into the side setback, located at 4257 Nugget Lane/Lot
1, Bighorn Estates, a resubdivision of Lots 10 & 11, Bighorn Estates, and setting forth details in
regard thereto.
Applicant: Jim Bailey, represented by Gwathmey Pratt Schultz Architects
Planner: Elisabeth Eckel
ACTION: Approved
MOTION: Kjesbo SECOND: Jewitt VOTE:6-0-0
Elisabeth Eckel presented an overview of the staff memorandum. Sidney Schultz, from
Gwathmey Pratt Schultz, indicated that he was available to answer any questions.
The PEC found that since the property was annexed into the Town of Vail in anon-conforming
status and that the neighbors had received a similar request, the proposal was not a grant of
special privilege and met the criteria for a variance.
2. A request for a final review of an amendment to an approved development plan, pursuant to
Section 12-9C-5, Development Standards and a Conditional Use Permit, pursuant to Section
12-9C-3, Vail Town Code, to allow for the construction of "Public Buildings and Grounds",
located at 1289 Elkhorn Drive/Unplatted, and setting forth details in regard thereto.
Applicant: Town of Vail
Planner: Elisabeth Eckel
ACTION: Approved with condition(s)
MOTION: Kjesbo SECOND: Viele VOTE:6-0-0
CONDITIONS:
1) Prior to final inspection of the project, the applicant must finish the storage shed in
materials and colors to match the existing public works buildings on the site.
2) . Prior to final inspection of the project, the applicant must remove all stored items
(including, but not limited to vehicles and trailers) on the southwest area of the lot which
are visible above or not screened by the berm.
Elisabeth Eckel presented an overview of the staff memorandum with amended recommended
conditions of approval. John Gallegos indicated that he was available for questions.
The PEC recommended that the storage items that are visible from the interstate be removed
per the staff memorandum.
3. A request for a final review of a floodplain modification, pursuant to Chapter 14-6, Grading
Standards, Vail Town Code, to allow for irrigation system improvements, located at the Vail Golf
Course, 1778 Sunburst Drive/Unplatted (a complete metes and bounds description is available
at the Community Development Department), and setting forth details in regard thereto.
Applicant: Vail Recreation District, represented by Hydrosphere Resource Consultants, Inc.
Planner: Bill Gibson
ACTION: Approved with condition(s)
MOTION: Kjesbo SECOND: Lamb VOTE: 5-0-1 (Viele recused)
CONDITIONS:
1) The applicant shall submit a stamped Improvement Location Certificate and
topographic survey, verifying the "as-built" conditions of the subject site, to the Town of
Vail Community Development Department for review and approval, prior to Town of Vail
final construction inspection.
2) The applicant shall comply with all requirements of all necessary state and federal
permits and approvals.
David Viele recused himself from the presentation.
Bill Gibson presented an overview of the staff memorandum. Linn Schorr, with the Eagle River
Water and Sanitation District, stated that she had nothing to add. Commissioner comment
included that the proposal was appropriate and necessary.
4. A request for a final review of a condition use permit, pursuant to Section 12-6D-3, Conditional
Uses, Vail Town Code, to allow for a Type II Employee Housing Unit (EHU), located at 2683
Cortina Lane/Lot 7, Block A, Vail Ridge Subdivision, and setting forth details in regard thereto.
Applicant: Trent Hubbard/Stefan Schmid
Planner: Bill Gibson
ACTION: Approved with condition(s)
MOTION: Kjesbo SECOND: Lamb VOTE: 6-0-0
CONDITIONS:
1) The Planning and Environmental Commission's approval of this conditional use permit
shall be contingent upon the applicant receiving Town of Vail design review approval for
this proposal.
2) Prior to the issuance of a Temporary or Final Certificate of Occupancy, the applicant shall
execute a Type II EHU deed restriction with the Town of Vail Department of Community
Development to permanently restrict the use of the EHU for employee housing.
Bill Gibson presented an overview of the staff memorandum. John Martin, the architect, verified
that the steep slopes on the site were actually made easier to deal with through this proposed
addition of the EHU. Hermine Brinkman, a neighboring homeowner, asked about parking. She
wanted to make sure that the parking wasn't going to be on the street. She also wanted
clarification from the architect that her views were not going to be affected by the new house
and stated that she trusted the PEC and reviewing boards to make good decisions regarding
2
' ~ the stability of the site. Rollie Kjesbo requested that construction proceed, with consideration of
neighboring homeowners.
The PEC commented that this application and PEC review would not be necessary if the Town
Council decides to approve the second reading of the ordinance allowing Type II EHUs as a
permitted use.
5. A request for a final review of a major exterior alteration or modification, pursuant to Section 12-
7H-7, Vail Town Code, and a request for a final review of a conditional use permit, pursuant to
Chapter 12-16, Vail Town Code, to allow for the construction of the Lionshead Core Site Hotel
and the operation on a new private skier club, new lodge dwelling units and conference facilities
and meeting rooms on the first floor or street level floor of a structure, located at 675 Lionshead
Place/(a complete legal description is available for inspection at the Town of Vail Community
Development Department upon request).
Applicant: Vail Corporation
Planner: George Ruther
ACTION: Tabled to August 23, 2004
MOTION: Kjesbo SECOND: Jewitt VOTE:6-0-0
6. A request for a final review of a minor subdivision, pursuant to Chapter 13-4, Minor Subdivisions,
Vail Town Code, to amend the locations of the existing building envelopes; and a final review of a
variance from Section 12-21-10, Development Restricted, Vail Town Code, to allow for construction
on slopes of 40% or greater, located at 1390 Buffehr Creek Road/Lots A, B, C, and D, Residences
at Briar Patch, and setting forth details in regard thereto.
Applicant: Residences of Briar Patch Homeowner Association, represented by Zehren and
Associates
Planner: Bill Gibson
ACTION: Tabled to August 23, 2004
MOTION: Kjesbo SECOND: Jewitt VOTE:6-0-0
7. A request for a recommendation to the Vail Town Council for the establishment of Special
Development District No. 38, Manor Vail .Lodge, to allow for the redevelopment of the Manor
Vail Lodge, and a request for a conditional use permit to allow for the construction of Type III
Employee Housing Units, pursuant to Section 12-6H-3, Vail Town Code, and a request for a
conditional use permit, pursuant to Chapter 12-6H-3, Public or Commercial Parking Facilities
or Structures, Vail Town Code, to allow for the sale of 30 parking spaces, located at 595 Vail
Valley Drive/Lots A, B, & C, Vail Village 7th Filing, and setting forth details in regard thereto.
Applicant: Manor Vail, represented by Zehren and Associates
Planner: Warren Campbell
ACTION: Tabled to August 23, 2004
MOTION: Kjesbo SECOND: Jewitt VOTE:6-0-0
8. A request for a final review of a major amendment to a special development district (SDD),
pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for an
amendment to SDD #6, Vail Village Inn, to allow for the conversion of existing common area to
new gross residential floor area (GRFA), located at 68 East Meadow Drive/Lot O, Block 5D, Vail
Village Filing 1, and setting forth details in regard thereto.
Applicant: Carlos Rojas
Planner: Clare Sloan
ACTION: Tabled to August 23, 2004
MOTION: Kjesbo SECOND: Jewitt VOTE:6-0-0
9. A request for a variance from Section 12-21-14, Restrictions In Specific Zones On Excessive
Slopes, Vail Town Code, to allow for the construction of driveways and surtace parking in
excess of 10% of the total site area, located at 2388 Garmisch Drive/Lot 9, Block G, Vail das
Schone Filing 2, and setting forth details in regard thereto.
Applicant: Snow Now, LLC
Planner: Warren Campbell
ACTION: Withdrawn
10. Approval of Minutes
ACTION: Approved
MOTION: Kjesbo SECOND: Jewitt VOTE:6-0-0
11. Information Update
1. Russ Forrest prepared the PEC for a long meeting on August 23.
2. American Planning Association Planning Commissioner Training Suggestions, September
25, 2004
12. Adjournment
Adjourned at 2:25 pm
MOTION: Kjesbo SECOND: Lamb VOTE: 6-0-0
The applications and information about the proposals are available for public inspection during regular
office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The
public is invited to attend the project orientation and the site visits that precede the public hearing in the
Town of Vail Community Development Department. Please call (970) 479-2138 for additional
information.
Sign language interpretation is available upon request with 24-hour notification. Please call (970)
479-2356, Telephone for the Hearing Impaired, for information.
Community Development Department
Published August 6, 2004 in the Vail Daily.
4
VAIL LOCAL MARKETING DISTRICT
2:40 P.M. TUESDAY, AUGUST 17, 2004
VAIL TOWN COUNCIL CHAMBERS
75 S. Frontage Road W.
Vail, CO 81657
NOTE: Times of items are approximate, subject to change, and
cannot be relied upon to determine at what time Council
will consider an item.
1. ITEMITOPIC: Presentation of Local Marketing District 2005
Strategic Marketing Plan. (30 min.)
ACTION REQUESTED OF COUNCIL: Agreement to move
forward as marketing. plan is presented.
BACKGROUND RATIONALE: To be provided in separate memo.
2. ITEM/TOPIC: Adjournment (3:15 P.M.)
Sign language interpretation available upon request with 24-hour notification. Please
call 479-2106 voice or 479-2356 TDD for information.
K
~.
Think Summer. Think Vail.
Vail Local Marketing District
2005 Strategic Plan and
Budget
August 77, 2004
x
Think Summer. Think Vail.
2003 ROI Recap
(2004 Research not yet available)
k
1
Think Summer. Think Vail.
Return on 2003 Group Sales Budget
Leads
Booked Business
Lodging Revenue Booked
ROI
311
135 Groups Booked
$1,704,790
$5 for every $1 spenf.
Think Summer. Think Vail.
Return orr 2003 Advertising ~on~y~ Budget
Trips Due to Advertising 138,000
Campaign Spending $951,637
Incremental visitor Spe"riding Generated - $24.9 M
Taxes Generated on Vsitor Spending $1.24 M
Short-term' ROI in Spending per Ad Dollar $26.17
Short-term' ROI in Taxes per Ad Dollar $1.30
x
2.
Think Summer. Think Vail.
Conclusions and Recommendations
Substantial progress over 2001:
o much higher awareness
o Improving image in virtually every area
0 30% more planned trips
o producing actual conversion vs. none in 2001
o campaign more than paid for itself in taxes
Think Summer. Think Vail.
Conclusions and Recommendations
o Significant short-term contribution:
0 138,000 incremental trips from the Front Range
o $24.9 million in extra expenditures
o ROI of $26 in spending and $1.30 in taxes, just during the
campaign
o This return is still modest:
0 only 15% of summer business
o Consistent with early summer occupancy levels. .
o Tourism may have been weaker without the campaign:
o maintain the advertising investment
h
3
Think Summer. Think Vail.
Conclusions and Recommendations
o Front Range impacts are very short-term:
o evidenf both years
o immediate interest/conversiom _ - - ~~
o not much carry-over for next summer
o recommend sustained presence through season
4
Think Summer. Think Vail.
Conclusions and Recommendations
o Destination markets -still work to do
o The situation:
o strategy/positioning on target and effective
o ads moving needle on longer term interest
o but no shon`-term conversion
o efforts refocused from broad national to selection of drive
markets
o shift still not adequate
x
Think Summer. Think Vail.
Conclusions and Recommendations
oThe problem =limited dollars vs. large area, high media
costs:
o awareness still low, even with 2/3 of 2003 Ad budget going
to destination and 1/3 to Front Range
o Based upon 2003 results, the VLMD shifted campaign in
2004 to focus on one key market: Dallas
0 objective -build frequency/sustainability, not just reach.
o Recommend same strategy in 2005
5
Think Summer. Think Vail.
Vail Summer 2005
Campaign
Evolving the Brand
Think Summer. Think Vail.
Strengths and Challenges
o Our message is resonating ~
o Our brand is strong
o We are generating short term incremental visits
o We are building equity -Elevating Destination Appeal
o We need to continually challenge ourselves to raise the bar in
positioning terms; while still appealing to a broad target----------.--
o We recognize that:
o $7DOk+ segment represents the largest short term volume potential
within the front range and regional destination markets
o Positioning and messaging to Front Range and Destination are similar
o Media habits and partnership marketing choices are similar in both Front
Range and Dallas
o Need to select target markets we can afford fo sustain
o More heads in beds is our short-ten» goal ~
11
Think Summer. Think Vail.
2005 Priorities
o Continue to refine messaging and media to short and long-term target
audiences
o Further define the demographic and psychographic profiles of these
two groups
o Who are they, what are their interests and what do they do outside travel
o Continue to position Vail as the "ultimate headquarters for an
upscale Rocky Mountain summer vacation experience"
o Defail the specific activities, venues and locations for culture, outdoors,
history, golf, soft adventure, etc.
o Continue to use the brand strategy as the basis for evaluating all
marketing tactics and expenditures
Think Summer. Think Vail.
The Balancing Act
o Research has shown that Front Range markets offer untapped
short term visits
o Cost of mounting a sustainable campaign in the Front Range
market is less costly than destination markets
o If Vail wishes to continually raise the bar and attract an increasing
percentage of high value, affluent visitors it must reach out also to
multiple destination markets
o This is costly
o Dilutes a modest budget
12
Think Summer. Think Vail.
2005 Market Focus Considerations
o Extend reach and sustainabil'~ty before casting the net \
further
o Stay focused
o Front Range
o Dallas
o NYC (Public Relations only)
o Build on collaborative successes -'04 Dallas Program
o Further leverage winter cross-sell to reach the national
audience
o Explore partnerships that will provide cost effective ways of
reaching affluent travelers in select markets like Dallas
Think Summer. Think Vail.
~ 2005-Umbrella-Strategies---~ - -
13
Think Summer. Think Vail.
2005 Assumptions
o Based on the research, it has been agreed that the VLMD
continue to move forward with the direction and priorities
outlined in the 2004 Vail Local Marketing District Operating
Plan.
oThe overriding challenge for 2005 will be once again be how to
increase reach and short term conversion with a limited budget
of $1.5 million.
Think Summer. Think Vail.
2005 Strategies
o Continue successful Group Sales efforts
o Focus on key target markets: Front Range, Dallas, Group, National and
Cross-Sell
o Elevate the demographic profile of our target visitor to $100K+ as well as the
psychographic profile
o Continue to elevate the stature of Vail as a premier summer resort destination
while being sure to stimulate short-term visits
o Leverage media buys and enhance vendor collaboration
o Better leverage the Rocky Mountain and Colorado Brand
o Refine our message to increase vibrancy, excitement and upscale feel
o Adjust media to reach audience with shorter booking window
s
14
C
Think Summer. Think Vail.
2005 Strategies Contd.
o Expand image library to better reflect what defines Vail and its signature
experiences (film & still photography)
o Continue to use brand strategy in all message-"Vail is the headquarters for
an upscale Rocky Mountain summer vacation°
o Ensure a clear understanding of the VLMD mandate, programs, and
accomplishments among various stakeholder groups in Vail on an ongoing
basis
o Include in messages the posfive impacts of Vail's Redevelopment
o Pursue VLMD's bid for the Conference Center marketing and sales effort
Think Summer. Think Vail.
2004 2005:
Group $406,100 $383,750
Cross.-Sell_ __ _ ._ _ ___ _ $1.1.2,700 ___ . $108,1.50
Dallas $401,900 $406,300
National $135,550 $128,700
Local $26,000 $22,800
Total $1,571,000: $1,547,300"":
................................................................................................................:.........................................:
"At the suggestion of the TOV finance department, we reduced the
,,~ ~
2005 total budget to match anticipated collection levels. x
15
r
~r
Think Summer. Think Vail.
Next Ste
o A detailed tactical plan will be presented
on December 7, 2004 after the Summer
2004 research results are tabulated and
presented by Longwoods International.
16