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2004-09-21 Support Documentation Town Council Evening Session
TOWN COUNCIL REVISED EVENING SESSION AGENDA (As of 09.17.04, please see Item No. 3) 6:00 P.M., TUESDAY, SEPTEMBER 21, 2004 VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. ITEM/TOPIC: Citizen Input. (10 min.) 2. Greg Hall ITEM/TOPIC: Streetscape /East Meadow Drive /Core Site Update. (30 min.) 3. Greg Hall ITEM/TOPIC: Presentation of the Vail Parking Task Force Mike Rose (VPTF) recommendation for 2004-05 Winter Season. The Dick Cleveland VPTF is recommending approval of the 2003-04 rates Farrow Hitt unmodified for the 2004-05 Winter Season. Attached you will find rate sheets from 2003-04. (10 min.) REQUESTED ACTION: Approve, approve with modifications, or disapprove. STAFF RECOMMENDATION: Approve as presented. 4. Bill Gibson ITEMITOPIC: An appeal, pursuant to Section 12-3-3, Appeals, Jay Peterson Vail Town Code, of the Town of Vail Planning and Environmental Commission's denial of a conditional use permit application, pursuant to Section 12-7A-3, Conditional Uses, Vail Town Code, to allow for a business office, located at 100 East Meadow Drive, Units 16 and 17 (Vail Village Plaza)/Lot O, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. (45 min.) ACTION REQUESTED OF COUNCIL: Uphold, overturn, or modify the Planning and Environmental Commission's denial of a conditional use permit application pursuant to Section 12-7A-3, Conditional Uses, Vail Town Code. BACKGROUND RATIONALE: On August 23, 2004, the Planning and Environmental Commission denied a conditional use permit application pursuant to Section 12-7A-3, Conditional Uses, Vail Town Code, to allow for a business office, located at 100 East Meadow Drive, Units 16 and 17 (Vail Village Plaza). The appellant, John Slevin, has appealed the Planning and Environmental Commission's denial. Please refer to the staff memorandum dated September 21, 2004, for additional information. STAFF RECOMMENDATION: Staff recommends that the Town Council overturn the Planning and Environmental Commission's denial of a conditional use permit application, pursuant to Section 12-7A-3, Conditional Uses, Vail Town Code, to allow for a business office, located at 100 East Meadow Drive, Units 16 and 17 (Vail Village Plaza)/Lot O, Block 5D, Vail Village Filing 1, subject to the findings in the staff memorandum dated September 21, 2004. 5. Lorelei Donaldson ITEMITOPIC: Resolution No. 19, Series of 2004, a Resolution of the Town of Vail adopting the State of Colorado Municipal Records Retention Schedule. (10 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with amendments or deny Resolution No. 19, Series of 2004. BACKGROUND RATIONALE: The Town currently disposes of records based on a cumbersome paper based procedure. Adopting the' State of Colorado Model Records Retention Schedule will give the Town departments a basis upon which to make records disposition decisions for many different types of records without going to the State Archivist for approval each time a new record type is created. It also allows for a less cumbersome disposal of records process. RECOMMENDATION: Approve Resolution No. 19, Series of 2004. 6. Matt Mire ITEM/TOPIC: Resolution No. 20, Series 2004, A Resolution approving the Gore Creek Place Development Agreement between the Town of Vail and the Vail Corporation, D/B/A Vail Associates, Inc., which agreement pertains to certain respective rights and responsibilities of the Town and Vail Associates in relation to the Gore Creek Place Development Site owned by Vail Associates and Affiliates. (10 min.) 7. ITEM/TOPIC: Town Managers Report. (10 min.) 8. ITEMITOPIC: Adjournment. (8:05) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BEGIN AT 6 P.M. TUESDAY, OCTOBER 5, 2004, IN VAIL TOWN COUNCIL CHAMBERS Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. • ' . Value Card $5/$10 and $6/$12 • $5 for Vail employees, residents and property owners for use Monday through Thursday in Vail Village and LionsHead structures, 7 days a week in the West LionsHead lot $10 Friday though Sunday and *peak parking days in Vail Village and LionsHead structures. . Eagle County employees, property owners and residents will pay $6 and $12. Spaces available on tap deck of Vail Village structure and level two at LionsHead structure. Pink Pass $50 (Vail Employees Only) • From 6 am to 2 am 7 days a week at Ford Park and soccer field lots, plus Monday through Thursday at the West LionsHead lot. Green Pass $450 (Nall Employees Only) Monday through Thursday at Vail Village and Lionshead structures. • From 6 am to 2 am 7 days a week at Ford Park, soccer field and West LionsHead lots. Blue Pass $825 (Vail Property Owners, Residents and Employees) • 7 days a week at LionsHead structure and Monday through Thursday at Vall Village structure, 'peak day parking restrictions apply. From 6 am to 2 am 7 days a week at Ford Park, soccer field and West LionsHead lots. Gold Pass $2, 000 • Guaranteed parking in Vail Village and LionsHead structures- anytime any day. • From 6 am to'2 am 7 days a week at Ford Park, soccer field. and West LionsHead lots. 'Peak Parking Days Include Friday through Sunday, . Plus Nov. 27, Dec. 29Jan. 1, Jan. 19 and Feb. 16. a ~, Enst~`~ e~a To Demrer ~ ~ VQI I 6at~teo To Vail Villoge ~ . ~ West To ~ Vail ~ ar,~rr~ ~ ` 6dt # 173 - ~4a'y. -I To Vail fi'r'` Village ~ ~~ 1:~ M1~ Fo11.1oMAOe] .. ~~ Free Parking Locations ~ East Vad Inbe,~irange Tratlhcad - 7 Dogs a Week '~+J (lust offE Vall Exlk along Blghom Rd) -12 spacess. (•~ Vail M«,rrtatn School -Saturday 6 Sundoy '~' (3'160 Katsos Ranch Rd) - 70 spaces f1 North Frontage Read - Wat Vall - Friday through Sunday `~ (in front of5a(~way and west of Wendy's) -180 spars (~ ~P~m ~* - 7 Days a Wetk (along 5 Frontage Rd W) -15 spaces North Trdll Tratlhwd - 7 Days o Week (along N Frontage Rd W) - 6 spaces ~ Bus Stop (Free Shuttle) • • • • • • • r• 2003-2004 PARKING ~wxoFV~, ; INf ORMATION • • ' ~ Vail village, LionsHead Structures • Spaces inGude all covered parking areas in Vail Vllage (levels 1 through 3) and levels 1 and 3 in LionsHead, pay upon exit. Rates Fees Are Good 7 Days A Week 0 to 1.5 hr. Free 1.5 hr.to2hc $4 2to4hr. $10 4to6hr. $15 to 24 hr. $16 All Day Cap •..~~• "" Arrive after 3 pm for finBe parking in both structui*es until 3 am ~MO~'~1~~ • Nall Urllage, LionsHead Structures . Spaces available on top deck of Vail Village structure and level two of LionsHead structure, pay at parking meters. ~~ Fees Are Good 7 Davis A Week 0 to 3 hr. $3 Paid Outlying Parking ]~ West LionsHead Lot (VYrest of t/i'e Manion) • $10 pay on entry, from 6 am to 2 am 7 days a week, also good for Gold, BIue,Green and Value Card, pass holders, plus Monday through Thursday for Pink pass holders. Parking,Map ~ooo« fNM aadan ysy ~Yf? Pna1c 7 ~ :~ !wr lark - -- ~~~ ~ ~. To East Vail (d Denver) S >~ w ~` N ~ (Va1I VII/a8o) Lionshead 8 ~ wwradwo '\ :.. ,.. - ®` ~~ ® -ElbdieedC F~dt#176'N w f To East Vail (dl Denver) - .Main Vail - ~~:p~~ var. 1 /all Bshn ;~,, ~ Village (Uoeshead) - ~eWdrv ~` 8 wrrm.c- 1 tis~ 3 ~-~ ~ _$ er~~~ _ Exit # 176 To :west veil ~- (~ E7f'alid .TYrIC1'i011~ Veil p~iw Saga Balm Gondo/s ® w Paid Parking dnd- Permit Locations ', Spicer Field Permit Parking only FOrd Park Permit Parking Only Vail Village Structure Close-In Hourly Short-Term Ctop IeveU Lionshead Structure Close-In Hourly Short-Term (2nd IeveU (-s West Lionshead Lot :10 pay Vpon Entry (west of Marriott on W Uonshead CIr) Free Parking Locations (]~ spraddk Creek Trallhead -'7 Dayr a Week "~d (along Spraddle Creek tW) -to spaces Red~Sandstone Elementary School -Saturday ~ Sunday (545 N Frontage Rd) - 40 spaces • Red Sandstone Park - 7 Days a Week (700 N Frontage Rd) -15 spaces (Fnn Parking Locations In East and Wsst Yell Indlcatsd on back page) C~eads ~. Vllag~ 1 yoti~ ,ktiC~` ~~~ SJ~ ,~o ~ ~~ ~~ Bus Stop (Free Shuttle) ® Ski Porgls ®Ski Portal (Lionshead) Public Restrooms © Hospital ® Dobson Ice Arend ® Library 8 Information . ® Police Station MEMORANDUM TO: Vail Town Council FROM: Department of Community Development DATE: September 21, 2004 SUBJECT: An appeal, pursuant to Section 12-3-3, Appeals, Vail Town Code, of the Town of Vail Planning and Environmental Commission's denial of a conditional use permit application, pursuant to Section 12-7A-3, Conditional Uses, Vail Town'Code, to allow for a business office, located at 100 East Meadow Drive, Units 16 and 17 (Vail Village Inn)/Lot O, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. Appellant: Nico Vail, Inc., represented by John Slevin and Jay Peterson Planner: Bill Gibson I. SUBJECT PROPERTY The subject property is located at 100 East Meadow Drive, Units 16 and 17 (Vail Village Inn). 11. STANDING OF APPELLANT The appellant, John Slevin, Nico Vail, Inc., has standing to file an appeal as the conditional use permit applicant. III. REQUIRED ACTION The Vail Town Council shall uphold, overturn, or modify the Town of Vail Planning and Environmental Commission's denial of a conditional use permit application, pursuant to Section 12-7A-3, Conditional Uses, Vail Town Code, to allow for a business office, located at 100 East Meadow Drive, Units 16 and 17 (Vail Village Inn)/Lot O, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. Pursuant to Sub-section 12-3-3-C5, Vail Town Code, the Town Council is required to make findings of fact in accordance with the Vail Town Code: "The Town Council shall on all appeals make specific findings of fact based directly on the particular evidence presented to it These findings of fact must support conclusions that the standards and conditions imposed by the requirements of this title (Zoning Regulations, Title 72) have or have not been met." The appellant's appeal application has been attached for reference (Attachment A). 1 IV. BACKGROUND On August 23, 2004, the Planning and Environmental Commission held a public hearing to review a conditional use permit application by Nico Vail, Inc. to allow for a business office at the former Steven Reeves Gallery tenant spaces, located at 100 East Meadow Drive, Units 16 and 17 (Vail Village Inn). The Planning and Environmental Commission expressed concerns about allowing office uses on the first floor/street level of the Town's commercial areas such as Vail Village, Lionshead, and Meadow Drive. Based upon the evidence and testimony presented, the Planning and Environmental Commission determined that the proposed conditional use permit does not meet the "development objectives of the town'; and "that the proposed location of the use is not in accordance with the purposes of this title and the purposes of the district in which the site is located." . On September 2, 2004, the appellant submitted an appeal application to the Town of Vail Community Development Department appealing the Planning and Environmental Commission's denial. The Planning and Environmental Commission memorandum dated August 23, 2004 (see Attachment B) and the August 23, 2004, Planning and Environmental Commission meeting results (Attachment C) have been attached for reference. V. APPLICABLE REGULATIONS OF THE TOWN CODE Chapter 12-3, Administration and Enforcement (in part Section 12-3-3: Appeals (in part) C. Appeal Of Planning And Environmental Commission Decisions And Design Review Board Decisions: Authority: The Town Council shall have the authority to hearand decide appeals from any decision, determination or interpretation by the . Planning and Environmental Commission or the Design Review Board with respecf to the provisions of this Title and the standards and procedures hereinafter set forth. 2. Initiation: An appeal may be initiated by an applicant, adjacent property owner, or any aggrieved or adversely affected person from any order, decision, determination or interpretation by the Planning and Environmental Commission or the Design Review Board with respect to this Title. "Aggrieved or adversely affected person" means any person who will suffer an adverse effect to an interest protected or furthered by this Title: The alleged adverse interest maybe shared in common with other members of the community at large, but shall exceed in degree the general interest in community good shared by all persons. The Administrator shall determine the standing of an appellant. If the appellant objects to the Administrator's determination of standing, the Town Council shall, at a meeting prior to hearing evidence on the appeal, make a determination as to ~ ~ the standing of the appellant. If the Town Council determines that the appellant \ does not have standing to bring an appeal, the appeal shall not be heard and the original action or determination stands. The Town Council may also call up a decision of the Planning and Environmental Commission or the Design Review .Board by a majority vote of those Council members present. 2 5. Findings: The Town Council shall on all appeals make specific findings of fact based directly on the particular evidence presented to it. These findings,of fact must support conclusions that the standards and conditions imposed by the requirements of this Title have or have not been met. Chapter 12-16 Conditional Use Permits (in part Section 12-16-6: Criteria; Findings 12-16-6: CRITERIA; FINDINGS: A. Factors Enumerated: Before acting on a conditional use permit application, the planning and environmental commission shall consider the following factors with respect to the proposed use: 1. Relationship and impact of the use on development objectives of the town. 2. Effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities and public facilities needs. 3. Effect upon traffic, with particularreference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the streets and parking areas. 4. Effect upon the character of the area in, which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. 5. Such other factors and criteria as the commission deems applicable to the proposed use. 6. The environmental impact report concerning the proposed use; if an environmental impact report is required by chapter 12 of this title. B. Necessary Findings: The planning and environmental commission shall make the following findings before granting a conditional use permit. 1. That the proposed location of the use is in accordance with the purposes of this title and the purposes of the district in which the site is located. 2. That the proposed location of the use and the conditions under which it would be operated or maintained will not be detrimental to the public health, safety, or welfare,. or materially injurious to properties or improvements in the vicinity. 3. That the proposed use will comply with each of the applicable provisions of this title. VI. STAFF RECOMMENDATION The Community Development Department recommends that the Vail Town Council overturns the Planning and Envirorimental Commission's denial of a conditional use permit application, pursuant to Section 12-7A-3, Conditional Uses, Vail Town Code, to allow for a business office, located at 100 East Meadow Drive, Units 16 and 17 (Vail Village Inn)/Lot O, Block 5D, Vail Village Filing 1. 3 Staff's recommendation is based upon the finding that pursuant to Special Development District #6, Vail Village Inn, conditional uses within the Vail Village Inn are allowed in accordance with the provisions of the Public Accommodation district. "Business offices", which include real estate offices, are allowed as conditional uses within the Public Accommodation district. The provisions of Special Development District #6 specifically prohibit business offices on the Plaza level of Phases IV, IV-A, and V.. The Nico Vail proposed real estate office is located at street level within Phase II of the Vail Village Inn, and therefore not specifically prohibited by the Special Development District #6. Additionally, there are real estate offices located at other Public Accommodation zoned properties such as the Austria Haus, Mountain Haus, and Christiania. The primary purpose of the Public Accommodation district is to provide sites for lodges and residential accommodations. The cumulative effect of allowing numerous other conditional uses in this district may lead to an eventual departure from the purpose of the district. However, given the small number of real estate offices currently located within the Public Accommodation district and the unique land use mix of the Vail Village Inn, Staff does not believe this is an issue of concern at this time. The Town Council shall on all appeals make specific findings of fact based directly on the particular evidence presented to it. These findings of fact must support conclusions that the standards and conditions imposed by the requirements of this title (Zoning Regulations, Title 12) have or have not been met. . Should the Town Council choose to overturn the Planning and Environmental Commission's denial of a denial of a conditional use permit application, pursuant to Section 12-7A-3, Conditional Uses, Vail Town Code, to allow for a business office, located at 100 East Meadow Drive, Units 16 and 17 (Vail Village Inn)/Lot O, Block 5D, Vail Village Filing 1; the Community Development Department recommends the Town Council make the following findings: 1. That the proposed location of the use is in accordance with the purposes of this title and the purposes of the district in which the site is located. 2. That the proposed location of the use and the conditions under which it would be operated or maintained will not be detrimental to the public health, safety, or welfare, or materially injurious to properties or improvements in the vicinity. 3. That the proposed use will comply with each of the applicable provisions of this title. Should the Town Council choose to uphold the Planning and Environmental Commission's denial of a conditional use permit application, pursuant to Section 12-7A-3, Conditional Uses, Vail Town Code, to allow for a business office, located at 100 East Meadow Drive, Units 16 and 17 (Vail Village Inn)/Lot O, Block 5D, Vail Village Filing 1; the Community Development Department recommends the Town Council make the following findings: ~\ 1. That the proposed location of the use is not in accordance with the purposes of this title and the purposes of the district in which the site is located. 4 2. That the proposed location of the use and the conditions under which it would be operated or maintained will not be detrimental to the public health, safety, or welfare, or materially injurious to properties or improvements in the vicinity. 3: That the proposed use will not comply with each of the applicable provisions of this title. VII. ATTACHMENTS A. Appellant's Appeal Application B. August 23, 2004, Planning and Environmental Commission memorandum C. August 23, 2004, Planning and Environmental Commission meeting results D. Public Notice 5 Sep 02.04 09:43p Jay K. Peterson 970-926-3140 e Appeals For>rr~l ~~ Department of Community Development 75 South Frontage Road., Vail, Colorado 81657 OF Y te1:970.479.2139 fax: 970.479.2452 web: www vailgov.com Attachment: A General Information: This form is required for filing an appeal of a Staff, Design Review Board, or Planning .and Environmental Commission action/decision. A compete form and associated requirements must be submitted to the Community Development Department within twenty (20) calendar days of the disputed action/decision. Action/Decision being appealed: ~l `~ j_ {' ~°J ~PPP~~~~ O~- -f'.('lF'' Dateof Action/Decision: If yes, are you an adjacent Name of Appellant(s): ~V Mailing Address: Physical Address in Vail: _ Legal Description of Appel Appellant(s) Signature(s): uY Submittal Requirements: 1. On a separate sheet or separate sheets of paper, provide a detailed explanation of how you are an "aggrieved or adversely affected person". 2. On a separate sheet or separate sheets of paper, specify the precise nature of the appeal. Please cite specific code sections having relevance to the action being appealed. 3. Provide a list of names and addresses (both mailing and physical addresses in Vail) of all owners of property who are the subject of the appeal and all adjacent property owners (including owners whose properties are separated from the subject property by a right-of-way, stream, or other intervening barrier). 4. Provide stamped, addressed envelopes for each property owner listed in (3.). PLEASE SUBh1IT THIS FORM AND ALL SUBMITTAL REQUIREMENTS T0: TOWN OF VAIL, DEPARTMENT OF COMMUNITY DEVELOPMENT, 75 SOUTH FRONTAGE ROAD, VAIL, COLORADO 81657. For Office Use Only: ~~= ,. . _ ~'~' - Dzte Received: :~~~'7 ~P;etivity~:No.: _ Planner: ~~.. ~ Pcoject..No.: P RS b~/ - 0 72 / ~ : ',;` ;:! Board or Staff person rendering action/decision: , {~' C ~- Does this appeal involve a specific parcel of land? ( es (no) Sep 02 04 09:43p Jay K. Peterson 970-926-3140 Addendum to Application for Conditional Use .Appeal I. Appeal This appeal is the result of a denial for a conditional use permit to locate a professional real estate office in Phases I and II of SDD #6. II. Facts Presented at the PEC Hearin. A. Underlyina Zone District The underlying zone district for SDD #6 is Public Accommodation ~"PA")• B. Conditional Uses ' Among other conditional uses professional and business offices are permitted as a conditional use in the PA zone district, subject to the I issuance of a conditional use permit in accordance with the provisions of Chapter 16 of Title 12. C. Description of Proposed Use The specific use is for a professional real estate office in the amount of 839 square feet. The hours of operation would be similar to other retail establishments in the area except for restaurants, which stay open later at night.. No measures need to be taken to assume compatibility with other properties or uses in the vicinity. D. Chapter 16 I . Purpose of conditional use. a. In order to provide the flexibility of Title 12, specified uses are permitted subject to the granting of a conditional use permit. Because of their unusual or special characteristics, conditional uses require review and evaluation so that they may be Iocated properly with respect to the purposes of Title 12 and with respect to their effect on surrounding properties. The ,review process is intended to assure compatibility with surrounding properties and the Town at large. Only where conditions cannot be devised to achieve these objectives should conditional use permits be denied. I E. Factors to be considered 1. Relationship and impact of the use on development - - objectives of the Town. p.3 Sep Oz 04 09:43p Jay K. Peterson 970-9z6-3140 p.4 a. The PA zone district is intended to provide sites for lodges and residential accommodations for visitors, together with such public and semi-public faci.iities and limited Rrofessional offices among other uses that are compatible with adjacent land uses and which enhance the nature of Vail as a vacation community. Real estate sales are a significant part of Vail's economy and real estate offices provide a necessary part in the mixture of retail shops, restaurants, bars and other business offices in the Town. b. In SDD #6, Phases I, II, III, and V there is approximately 40,000 square feet of retail, restaurant, bar and office space. Currently a real estate office is located in Phase III in the amount of 1,275 square feet. A travel agency was located in Phases I and TI but such space is currently occupied by a retail shop. Our proposal is for 839 square feet. c. The PA zone district is intended to provide more of a mixed-use environment than either CCI or CCII where offices are not allowed on the first floor. Because real estate is part of Vail's economy and does enhance Vail as a vacation community, the PA zone district is an appropriate location for first floor real estate offices. 2. Effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities and public facilities needs. a. This application has not effect on the above. 3. Effect upon traffic and particular reference to congestion, automotive and pedestrian safety, and convenience, traffic flow and control, access, maneuverability and removal of snow from the streets and parking areas. a_ This application has no effect on the above as the location is on a pedestrian street. The applicant is required to provide one (1) parking space because of the change of use and will do so by purchasing at least one (1) space in the adjacent Gateway building. Sep 02 I04 09:43p Jay K. Peterson 970-926-3140 4. Effect upon the character of the area in which the proposed. use is to be located, including the scale and bull: of the proposed use in relation to surrounding uses. a. This application has no effect on the scale and bulls of the surrounding area as the proposed use will be located in an existing space. b. As stated above, the PA zone district is a mixed-use type of district with offices situated conveniently next to retail stores. c. Real estate offices are located on other sites with PA zoning including the Austria Haus site and the Christiania site. Conditional uses were granted to allow for such use. 5. Other factors a. In a vacation community, locals and visitors alike enjoy and use real estate offices. They have co- existed with retail shops and restaurants in CCI, CCII and the PA zone district since the beginning of Vail. b. The only possible detriment is the possible loss of sales tax revenue from retail shops. Two things mitigate this possible detriment. i. The shop is currently vacant and produces no revenue for the Town of Vail. and previous to that the shop was an art gallery, which produces less sales tax revenue because many purchases are shipped out of town. Assuming, however, a normal retail shop the sales tax revenue to the. Town would be approximately $20,000. ii. Based upon along history of sales, the proposed real estate office will generate approximately $40,000 in transfer tax revenue for the Town of Vail. F. Proposed findings 1. 2. The proposed location of the conditional use is in accordance with the purposes of this title and the purposes of the district in which the site is located. The proposed location of the use and the conditions under which it would be operated or maintained will not bey detrimental to the public health, safety, or welfare, or materially injurious to properties or improvements in the vicinity. p.5 i Sep 02 04 09:44p i Jay K. Peterson 970-926-3140 p.6 3. The proposed use will comply with each of the applicable provisions of this title. III. Ruiina of PEC, The PEC ruled that areal estate office should not be located in a vacant space in the PA zone district contrary to all the evidence presented and contrary to the factors to be considered under Chapter 16 of Title 12. - i Attachment: B MEMORANDUM TO: Planning and Environmental Commission FROM: Department of Community Development DATE: August 23, 2004 SUBJECT: A request for a conditional use permit, pursuant to Section 12-7A-3, Conditional ,Uses, Vail Town Code, to allow for a business office, located at 100 East Meadow Drive, Units 16 and 17 (Vail Village Inn)/Lot O, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto, Applicant: Nico Vail, Inc., represented by John Slevin Planner: Bill Gibson I. SUMMARY The applicant, Nico Vail, Inc., represented by John Slevin, is requesting a conditional use permit pursuant to Section 12-7A-3, Conditional Uses, Vail Town Code, to allow for a business office at 100 East Meadow Drive, Units 16 and 17 (Vail Village Inn). This conditional use permit will allow the applicant to establish a real estate office within an existing Vail Village Inn tenant space. Based upon Staffs review of the criteria outlined in Section VIII of this memorandum and the evidence and testimony presented, the Community Development Department recommends approval of this request subject to the findings noted in Section VIII of this memorandum. II. DESCRIPTION OF THE REQUEST Nico Vail, Inc. is requesting a conditional use permit to allow for a business office at 100 East Meadow Drive, Units 16 and 17. This conditional use permit will allow the applicant to establish a real estate office within Phase II of the Vail Village Inn Special Development District (i.e. SDD #6). The proposed real estate office will be located within an existing 839 square foot tenant space along East Meadow Drive which was previously occupied the Steve Reaves Gallery. The applicant is not proposing any exterior changes to the tenant space at this time. A vicinity map (Attachment A) and the applicant's request (Attachment B) have been attached for reference. III. REVIEWING BOARD ROLES Order of Review: Generally, applications will be reviewed first by the PEC for acceptability of use and then by the DRB for compliance of proposed buildings and site planning. Planning and Environmental Commission: Action: The PEC is responsible for approval, approval with conditions, or denial of a conditional use permit. The PEC is responsible for evaluating a proposal for: - -- 1. Relationship and impact of the use on development objectives of the Town. 2. Effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities and public facilities needs. 3. Effect upon traffic, with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control; access, maneuverability, and removal of snow from the streets and parking areas. 4. Effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. 5. Such other factors and criteria as the Commission deems applicable to the proposed' use. 6. The environmental impact report concerning the proposed use, if an environmental impact report is required by Chapter 12 of this Title. Conformance with development standards of zone district Lot area Setbacks Building Height Density GRFA Site coverage Landscape area " Parking and loading Mitigation of development impacts Design Review Board: _ Action: The DRB has NO review authority on a conditional use permit, but must review any accompanying DRB application. Town Council: Actions of DRB or PEC maybe. appealed to the Town Council or by the Town Council. Town Council evaluates whether or not the PEC or DRB erred with approvals or denials and can uphold, uphold with modifications, or overturn the board's decision. Staff: The staff is responsible for ensuring that all submittal requirements are provided and plans conform to the technical requirements of the Zoning Regulations. The staff also advises the applicant as to compliance with the design guidelines. Staff provides a staff memo containing background on the property and provides a staff evaluation of the project with respect to the required criteria and findings, and a recommendation on approval, approval with conditions, or denial. Staff also facilitates the review process. IV. APPLICABLE PLANNING DOCUMENTS Special Development District #6, Vail Village Inn Conditional Uses Conditional Uses for Phases 1, ll, lll, IV, IV-A and V of Special Development District No. 6 shall be set forth in Section 18.22.030 of the .Town of Vail Municipal Code with the addition of the following conditional uses: A. An outside popcorn vending wagon that conforms in appearance with those existing in Commercial Core I and Commercial Core ll. 2 B. No office use, except those clearly accessory to a principle use will be allowed on the Plaza level of Phases lV, IV-A and V. ~ Title 12, Zoning Regulations Chapter 12-2: Definitions (in part OFFICE, BUSINESS: An office for the conduct of .general business and service activities, such as offices of real estate or insurance agents, brokers, secretarial or stenographic services, or offices for general business activities and transactions, where storage, sale, or display of merchandise on the premises occupies less than ten percent (10%) of the floor area. Article 12-7A: Public Accommodation District (in part) 12-7A-1: PURPOSE: The public accommodation district is intended to provide sites for lodges and residential accommodations for visitors, together with such public and semipublic facilities and limited professional offices, medical facilities, private recreation, commercial/retail and related visitor oriented uses as may appropriately be located within the same district and compatible with adjacent land uses. The public accommodation district is intended to ensure adequate light,~air, open space; and other amenities commensurate with lodge uses, and to maintain the desirable resort qualities of the district by establishing appropriate site development standards. Additional nonresidential uses are permitted as conditional uses which enhance the nature of Vail as a vacation community, and where permitted uses are intended to function compatibly with the high density lodging character of the district. 12-7A-3: CONDITIONAL USES: The following conditional uses shall be permitted in the PA district, subject to issuance of a conditional use permit in accordance with the provisions of chapter 16 of this title: Bed and breakfast, as further regulated by section 12-14-18 of this title. Churches. Fractional fee club units as further regulated by subsection 12-16-7A8 of this title. Hospitals, medical and dental clinics, and medical centers. Lodges, including accessory eating, drinking, or retail establishments located within the principal use and occupying between ten percent (10%) and fifteen percent (15%) of the total gross residential floor area of the main structure or structures on the site. Major arcade, so long as it does not have any exterior frontage on any public way, street, walkway, or mall area. Private clubs and civic, cultural and fraternal organizations. Professional and business offices. Public buildings, grounds and facilities. Public or commercial parking facilities or structures. Public or private schools. Public park and recreational facilities. Public transportation terminals. ~, Public utility and public service uses. Ski -lifts and tows. Theaters and convention facilities. Type l/l employee housing units as provided in chapter 13 of this title. 3 Chapter 12-16: Conditional Uses Permits (in part) Section 12-16-1: Purpose; Limitations In order to provide the flexibility necessary to achieve the objectives of this title, specified uses are permitted in certain districts subject to the granting of a conditional use permit. Because of their unusual or special characteristics, conditional uses require review so that they may be located properly with respect to the purposes of this title and with respect to their effects on surrounding properties.' The review process prescribed in this chapter is intended to assure compatibility and harmonious development between conditional uses and surrounding properties in the Town at large. Uses listed as conditional uses in the various districts may be permitted subject to such conditions and limitations as the Town may prescribe to insure that the location and operation of the conditional uses will be in accordance with the development objectives of the Town and will not be detrimental to other uses or properties. Where conditions cannot be devised, to achieve these objectives, applications for conditional use permits shall be denied. Vail Village Master Plan Goals, Objectives, Policies, and Action Steps (in part) Goal #2 , To foster a strong tourist industry and promote year-around economic health and viability for the Village and for the community as a whole. Objective 2.1 Recognize the variety of land uses found in the 10 sub-areas throughout the Village and allow for the development that is compatible with these established land use patterns. Objective 2.4 Encourage the development of a variety of new commercial activity where compatible- with the existing land uses. Land Use Plan (in part Land Use categories in the Vail Village include the following: Mixed Use: This category includes the "historic" village core and properties near the pedestrianized streets of the Village. Lodging, retail and a limited amount of office use are found in this category. Within nearly 270, 000 square feet of retail space and approximately 320 residential units, the mixed use character of these areas is a major facto in the appeal of the Vail Village. Vail Village Sub-Areas (in part) Mixed Use Sub-Area (#1) The Mixed Use sub-area is a prominent activity center for the Vail Village. It is distinguished from the Village core by larger scale buildings and by the limited auto traffic along East Meadow Drive. Comprised of five major development projects, this sub-area is characterized ~y a mixture of residential/lodging and commercial activity. 4 V. ZONING ANALYSIS Zoning: SDD #6 (Vail Village Inn, Phases II) Underlying Zoning: Public Accommodation Land Use Plan Designation: Village Master Plan, Mixed Use Sub-Area Current Land Use: Mixed Use Development Standard Allowed/Required Existing Proposed Parking 3 spaces 2 spaces 3 spaces (1 off-site) VI. SURROUNDING LAND USES AND ZONING Land Use Zonin North: Mixed Use SDD #6 South: ~ Mixed Use Public Accommodation East: Mixed Use SDD #6 West: Mixed Use SDD #6 VII. CRITERIA AND FINDINGS The review criteria for a request of this nature are established by the Town Code. The proposed real estate office is located within Special Development District #6, with an underlying zoning of Public Accommodation (PA). Therefore, this proposal is subject to the issuance of a conditional use permit in accordance with the provisions of Chapter 12- 16, Vail Town Code. A. Consideration of Factors Regarding Conditional Use Permits: 1. Relationship and impact of the use. on the development objectives of the Town. Pursuant to Special Development District #6, Vail Village Inn, conditional uses within the Vail Village Inn are allowed in accordance with the provisions of the Public Accommodation district. Business offices, which include real estate offices,. are allowed as conditional uses within the Public Accommodation district. However, the provisions of Special Development District #6 specifically prohibit business offices on the.Plaza level of Phases IV, IV-A, and V. The Nico Vail proposed real estate office is located at street level within Phase II of the Vail Village Inn, and therefore not specifically prohibited by the Special Development District #6. There is currently another real estate office located in Phase III of the Vail Village Inn. Additionally, there are also real estate offices located at other Public Accommodation zoned properties such as the Austria Haus, Mountain Haus, and Christiania. The primary purpose of the Public Accommodation district is to provide sites for lodges and residential accommodations. The cumulative effect of allowing numerous other conditional uses in this district may lead to an eventual departure from the purpose of the district. However, given the small number of real estate offices currently located within the Public Accommodation district and the unique land use mix of the Vail Village Inn, Staff does not believe this is an issue. of concern at this time. 5 The provisions of Special Development District #6, the Public Accommodation district, and the Vail Village Master Plan each allow for limited amounts of office uses at the Vail Village Inn. Therefore, Staff believes the proposed real estate office is consistent with the development objectives of Special Development District #6, the .Public Accommodation district, and the Vail Village Master Plan. 2. The effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities needs. Staff believes the proposed real estate office will have no significant negative effects on the above-mentioned criteria in comparison to the existing conditions. 3. Effect upon traffic with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control,,access, maneuverability, and removal of snow from the street and parking areas. Staff believes that the proposed real estate office will have no significant negative effects on the above-mentioned criteria. Pursuant to the provisions of Chapter 12-10, Off-Street Parking and .Loading, Vail Town Code, the proposed real estate office 'will require one additional parking space compared to the previous retail use of this tenant space. Since there is no additional parking available at the Vail Village Inn, the applicant is proposing to purchase at least one parking space at the adjacent Vail Gateway Building's parking club to improve the parking availability for their business. Pursuant to Section 12-10-6, Parking: Off Site and Joint Facilities, Vail Town Code, with Town Council approval, the purchase of this parking space may be used to meet the parking requirements of the Town Code. The Town Council is scheduled to review this request to allow one off-site parking space - for the real estate office at its September 7, 2004, public hearing. • 4. Effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. The proposed real estate office will be located within an existing tenant space; therefore, Staff believes the proposed real estate office will have no significant negative impact on the above-mentioned criteria. New signage for this business will require Town of Vail design review approval, thus ensuring the compatibility of any new signage with the surrounding uses. B. The Planning and. Environmental Commission shall make the following findings before granting a conditional use permit: That the proposed location of the use is in accordance with the purposes of the conditional use permit section of the zoning code and the purposes of the district in which the site is located. 6 2. That the proposed location of the use and the conditions under which it will be operated or maintained will not be detrimental to the public health, safety, or welfare or materially injurious to properties or improvements in the vicinity. 3. That the proposed use will comply with each of the applicable provisions of the conditional use permit section of the zoning code. VIII. STAFF RECOMMENDATION The Community Development Department recommends that the Planning and Environmental Commission approves the applicant's request for a conditional use permit, pursuant to Section 12-7A-3, Conditional Uses, Vail Town. Code, to allow for a business office, located at 100 East Meadow Drive, Units 16 and 17 (Vail Village Inn)/Lot O, Block 5D, Vail Village Filing 1. Staff's recommendation is based upon the review of the criteria described in Section VII of this memorandum and the evidence and testimony presented. Should the Commission choose to approve this conditional use permit request, the Community Development Department recommends the Commission makes the following findings: That the proposed locations of the use is in accordance with the purposes of the conditional use permit section of the zoning code and the purposes of the district in which the site is located. 2. That the proposed locations of the use and the conditions under which it would be operated or maintained would not be detrimental to the public health, safety, or welfare or materially injurious to properties or improvements in the vicinity. 3. That the proposed use would comply with each. of the applicable provisions of the conditional use permit section of the zoning code. Should the Commission choose to approve this conditional use permit request, the Community Development Department recommends the following condition of approval: This approval shall be contingent upon the applicant receiving Vail Town Council approval for one off-site parking space, prior to the applicant's submittal for tenant-finish, building permits and/or occupancy of the tenant space. IX. ATTACHMENTS A. Vicinity Map B. Applicant's request C. Public Notice 7 ~~ -,~..y.~~ ~~t' ni .~-r i u _`~~ c - +.~, ,r ,'~p,~ ! fir= ~' 7 ~ \ t r ~ 7.~ t~ ~~ ~~ ~ ' ~ ~~ ~ ~ ~ ~ ~ i? ~! ~, ~ ~~~ r ii t9 C~ G~ C F~' c~ ~ Il ~ it 0 i 1 ~, `~ ~ ~` - _ ~'t:r~ e.~ .1 t ~~ ~, ~ ~ ~ ~ _ Planning end Environn~~nt~l Commission :.August 23, 2004 - ~- ~- ,i1,~ n ~"t3 ~t 3 ~~. 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L - ~ _ _ =;~ :, ~ ~ ~~~~t4°f "'~` ~ S~wL1t /j~` 1 ~ ~!/J/ ~~t4~ ,~'~' r'o '°`d S ,~ - . ~ ~ .. ~ t ,. ~` d %J' 1 a fl .. .. - ~ - ~ -. 0 100 Feel ~ , f - ~ oo' TMs map was created by the Ta++t of Vail GIS Oepartrttertl. Use d Ihls map should be fa general .~-a The Torn d Vail does not warrant the accuracy d the IMamatim cont~at~ ' ' ` (parcel line v.Cdc is al -~~ . ', ~, ~r. ~~M=: . ' ~+ :~ _ l fi . ~. Lrk 1 i/~ .. 1 YY 1~ 1 j ~ ~£i 1~ -. ~~ ~S ]7,,78111,, _ ~1 T:; __ 'r' ~r Y a~ ~ d' ~ ~ _ N, t ~-. i ~ i i ~ c~. f ~~ _ .. dkyy~dry pY ~ r` E ~ Y h ~ }L kf} ~9~ ~t.~ ~~ 'Yr ~ ~ ? n ~~ , ~"~`"i,'J~.eT1..6- ~~~~~~~~~'$~~ky"c?'~~" ` ~t-l~+~rya°~,t ,~~~ ~'y ~f."~ ~ _ g iai. rte, ~ ~~.. ~~ ~ f~ '~' __ ___ - ki , ~f r~'~ *MS'.~~'~~" .o +`~-~-i~ ~ ~ ~ , _ ' ~ . } s .: ,~ ~~ .. ' ~ `J -:.~~~ `. : ,, , ~ "t ~ , } i : ~ ~, t'~ _ _, i _ - ~ ~' ~ k _ ~4 - - ~ c _ Y`# ~ , ~T~ { ~ ~, - _ ~ - _ 'r1 ~ ~, c ', ~ ~ ~ ~ C , 3 'ti'~~ " ,I~ '.. ' ( .,:~ ~, ''Q''Lwr ". ovi . t ri~~' ~.Y' ~.~~ `H= ` ~Fi' wUn ~ .. - a,t~t&~ ~ ' ~ ~~~j~ ~y . ~c'~ ~ 4 T ~5 5 ~Yr ~ N '4 -~'n3 i' 'r. W* `S ' ~ {~, - ' l;y~ ~t rye j ~ ~j{4 # '. ~i 'L ~' N . _ °. "_ iv .. _ _i ~~ - `Mh .3 . ... .. .in U ` F i '-=5' ~. tF~l i~ .as.Y.~i.1a Attachment: B Addendum to Application for. Conditional Use Application L Application ' This is an application for a conditional use permit to locate a professional real estate office in Phases I and II of SDD #6. II. Underl~na Zone District The underlying zone district for SDD #6 is Public Accommodation ("PA") III. Conditional Uses Among other conditional uses, professional and business offices are permitted as a conditional use in the PA zone district, subject to the issuance of a conditional use permit in accordance with the provisions of Chapter 16 of Title 12. IV. Description of Proposed Use The specific use is fora professional real estate office in the amount of 839 square feet. The hours of operation would be similar to other retail establislunents in the area except for restaurants, which stay open later at night. No measures need to be taken to assume compatibility with other properties or uses in the vicinity. V. Chapter 16 A. Purpose of conditional use. 1. In order to provide the flexibility of title 12, specified uses are pernitted subject to the granting of a conditional use permit. Because of their unusual or special characteristics, conditional uses require review and evaluation so that they may be• located properly with respect to the purposes of Title 12 and with respect to their effect on surrounding properties. The review process is intended to assure compatibility with surrounding properties and the Town at large. Only where conditions cannot be devised to achieve these objectives should conditional use permits be denied. VI. Factors to be considered A. Relationship and impact of the use on development objectives of the Town. 1. The PA zone district is intended to provide .sites for lodges and residential accommodations for visitors, together with such public and semi-public facilities and limited professional offices among other uses that are compatible with adjacent land uses and which enhance the nature of Vail as a vacation community. Real estate sales are a significant part of Vail's economy and real estate offices provide a necessary part in the mixture of retail shops, restaurants, bars and other business offices in the Town. 2. In. SDD #6, Phases I, II, III, and V there is approximately 40,000 square feet of retail, restaurant, bar and office space. Currently a real estate office is located in Phase III in the amount of 1,275 square feet. A travel agency was located in Phases I and II but such space is currently occupied by a retail shop. Our proposal is for'839 square feet. 3. The PA zone district is intended to provide more of a mixed- use enviro~unent than either CCI or CCII where offices are not allowed on the first floor. Because real estate is part of Vail's economy and does enhance Vail as a vacation community, the PA zone district is an appropriate location for first floor real estate offices. B. Effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities and public facilities needs. 1. This application has not effect on the above. C. Effect upon traffic and particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability and removal of snow from the streets and parking areas. 1. This application has no effect on the above as the location is on a pedestrian street. The applicant is required to provide one (1) parking space because of the change of use and will do so by purchasing at least one (1) space in the adjacent Gateway building. D. Effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. 1. This application has no effect on the scale and bulk of the surrounding area as the proposed use will be located in an existing space. 2. As stated above, the PA zone district is a mixed-use type of district with offices situated conveniently next to retail stores. 3. Real estate offices are located on other sites with PA zoning including the Austria Haus and the Christiania Lodge. Conditional uses were granted to allow for such use. E. Other factors 1. In a vacation community, locals and visitors alike enjoy and use real estate offices. They have co-existed with retail shops and restaurants in CCI, CCII and the PA zone district since the beginning of Vail. 2. The only possible detriment is the possible loss of sales tax revenue from retail shops. Two things mitigate this possible ' detriment. a. The shop is currently vacant and produces no revenue for the Town of Vail and previous to that the shop was an art gallery, which produces less sales 'tax revenue because many purchases are shipped out of town. Assuming, however, a normal retail shop would occupy the space, the sales tax revenue to the Town would be approximately $20,000 per year. b. Based upon a long history of sales, the proposed real estate office will generate approximately $80,000 in transfer tax revenue for the Town of Vail per year. VII. Proposed findings A. The proposed location of the conditional use is in accordance with the purposes of this title and the purposes of the district in which the site is located. B. The proposed location of the use and the conditions under which it would be operated or maintained will not be detrimental to the public health, safety, or welfare, or materially injurious to properties or improvements in .the vicinity. C. The proposed use will comply with each of the applicable provisions of this title. Attachment: C THIS ITEM MAY AFFECT YOUR PROPERTY '~ PUBLIC NOTICE TU~NI~FYAiL NOTICE IS HEREBY GIVEN that the Planning and Environmental Commission of the Town of Vail will hold a public hearing in accordance with Section 12-3-6, Vail Town Code, on August 23, 2004, at 2:00 PM in the Town of Vail Municipal Building, in consideration of: A request for a final review of a minor exterior alteration, pursuant to Section 12-7A-12, Exterior Alterations or Modifications, Vail Town Code, to construct an enclosure for King Ludwig's patio, located at 20 Vail Road (Sonnenalp Resort of Vail)/Lot L, Block 5E, Vail Village Filing 1, and setting forth details in regard thereto. Applicant: Sonnenalp Resort of Vail, represented by Resort Design Associates Planner: Elisabeth Eckel A request for a conditional use permit, pursuant to Sections 12-7H-2, Permitted and Conditional Uses; Basement or Garden Level, and Section 12-7H-3, Permitted and Conditiona_I Uses; First Floor or Street Level, Vail Town Code, to allow for a conversion of existing lodge space to conference facilities and meeting rooms/Lots 4 & 7, Marriott Subdivision and Lots C and D, Morcus Subdivision, and setting forth details in regard thereto. Applicant: Vail Corporation, represented by Mauriello Planning Group, LLC Planner: Warren Campbell A request for a conditional use permit, pursuant to Section 12-7B-56, Permitted and Conditional Uses; Above Second Floor, Vail Town Code, to allow for the consolidation of two dwelling units, 126 Willow Bridge Road, Units 3A and 3B (Village Center Building A)/Lot K, Bio~ck 5, Vail Village Filing 1, and setting forth details in regard thereto. Applicant: James L. Vincent, represented by K. H. Webb Architects Planner: Matt Gennett A request for a conditional use permit, pursuant to Section 12-7A-3, Conditional Uses, Vail :~; .own Code, to allow for a business office, located at 100 East Meadow Drive, Units 16 and 17 ~ j, M1 ~~ (Vail Village Plaza)/Lot O, Block 5D, Vail Village Filing 1, and setting forth details in regard hereto. Applicant: Nico Vail, Inc., represented by John Slevin Planner: Bill Gibson The applications and information about the proposals are available for public inspection during regular office hours at the. Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Published, August 6, 2004, in the Vail Daily. Attachment: C PLANNING AND ENVIRONMENTAL COMMISSION .. ~~~~ .` PUBLIC MEETING Monday, August 23, 2004, PROJECT ORIENTATION -Community Development Dept. PUBLIC WELCOME MEMBERS PRESENT Ann Gunion David Viele Chas Bernhardt Doug Cahill George Lamb Rollie Kjesbo Bill Jewitt MEMBERS ABSENT Site Visits: 1. Lionshead Core Site Hotel - 675 Lionshead Place 2. Marriott Hotel -790 West Lionshead Circle 3. Verizon Wireless - 501 North Frontage Road 4. Nico Vail - 100 East Meadow Drive Driver: George 12:00 pm Note: If the PEC hearing extends until 6:00 p. m., the Commission may break for dinner from 6:00 - 6:30 p.m: Public Hearing -Town Council Chambers 2:00 pm A request for a conditional use permit, pursuant to Section 12-7B-5B, Permitted and Conditional Uses; Above Second Floor, Vail Town Code, to allow for the elimination of an existing dwelling unit, 126 Willow Bridge Road, Units 3A and 3B (Village Center Building A)/Lot K, Block 5, Vail Village Filing 1, and setting forth details in regard thereto. Applicant: James L. Vincent, represented by K. H. Webb Architects Planner: Matt Gennett ACTION: Approved MOTION: Bernhardt SECOND: Lamb VOTE: 6-0 (Kjesbo recused) Matt Gennett gave a presentation per the staff memorandum. Bill Jewitt echoed staff's concern with the loss. of units within the Town of Vail. Doug Cahill agrees with Bill Jewitt but he feels the combination will more in keeping with the Town of Vail's development objectives, including parking capacity, as stated in the staff memorandum. 2. A request for a conditional use permit, pursuant to Sections 12-7H-2, Permitted and Conditional Uses; Basement or Garden Level, and Section 12-7H-3, Permitted and Conditional Uses; First Floor or Street Level, Vail Town Code, to allow. for a conversion of existing lodge space to conference facilities and meeting rooms/Lots 4 & 7, Marriott Subdivision and Lots C and D, Morcus Subdivision, and setting forth details in regard thereto. Applicant: Vail Corporation, represented by Mauriello Planning Group, LLC Planner: Warren Campbell ACTION: Approved MOTION: Kjesbo SECOND: Lamb VOTE: 7-0-0 Warren Campbell gave a presentation per the staff memorandum. Dominic Mauriello gave a brief presentation on behalf of the applicant. Bill Jewitt stated he is glad the tent will be gone.. George Lamb agreed with Bill Jewitt. 3. A request for a conditional use permit, pursuant to Section 12-6H-3, Conditional Uses; High Density Multiple Family, Vail Town Code, to allow for a public utility and public services use, located at 501 North Frontage Road (Solar Vail Condominiums)/Lot 8, Block 2, Vail Potato Patch Filing 1, and setting forth details in regard to. Applicant: Verizon Wireless, represented by Kelley Harrison, Closser Consulting Planner: Bill Gibson ACTION: Approved with conditions MOTION: Kjesbo SECOND: Lamb VOTE: 7-0-0 CONDITIONS: 1) The applicant shall use only non-combustible materials in the construction of the screen wall and ladder enclosure. Revised plans for review by the Design Review Board shall be submitted no later than September 31, 2004. Bill Gibson made a presentation per the staff memorandum. The Commission inquired of the applicant as to the future expansion needs of cellular equipment. Mr. Klosser, the applicant, stated that he could not speak to future needs, but this application would allow for the addition of greater carrying capacity for Verizon. 4. A request for a conditional use permit, pursuant to Section 12-7A-3, Conditional Uses, Vail Town Code, to allow for a business office, located at 100 East Meadow Drive, Units 16 and 17 (Vail Village Plaza)/Lot O, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. Applicant: Nico Vail, Inc., represented by John Slevin Planner: Bill Gibson ACTION: Denied (motion to approve failed due to tie vote) MOTION: Viele SECOND: Gunion VOTE: 3-3-1 (Lamb abstained) Bill Gibson gave a presentation per the staff memorandum. Jay Peterson gave a presentation on behalf of the applicant. He noted that the Public Accommodation zone district purpose statement anticipated real estate sales offices and that these uses are an essential part of Vail's economy. Kaye Ferry, representing the Vail Business Chamber, spoke to the fact that a real estate office off of a first floor/pedestrian level space is not the direction this Town should take as first floor offices have been a detriment in other resort communities and this would be a detrimental precedent to set. Jim Lamont referred to a study which was done in Aspen regarding the impacts of unrestricted real estates offices in a community. He asked Russ Forrest to provide a copy of this study to the Planning and Environmental Commission. Jim Lamont suggested placing a condition on fhe application which would allow the office until the development objects had occurred. Once redevelopment had occurred this would become a major retail area along East Meadow Drive. Several Commissioners expressed the appropriateness of the use at this time and the need to fill vacant store fronts. However, some Commissioners expressed concerns that long term this may 2 not be appropriate given the retail nature of the Sonneanalp redevelopment along Meadow Drive . Bill ;Dewitt and Rollie Kjesbo stated that they opposed the application as it does not meet the development objectives of the Town. George Lamb expressed concerns over the "tying" of the one necessary parking space to the tenant space in question. John Slevin, the applicant, stated that real estate sales are a form of retail sale and noted that this is only an 850 square feet tenant space. He stated that a condition allowing the use for 10 years may be acceptable, but a limit of 5 years will not be a financially viable option. 5. A request for a final review of a major exterior alteration or modification, pursuant to Section 12-7H-7, Vail Town Code, and a request for a final review of a conditional use permit, pursuant to Chapter 12-16, Vail Town Code, to allow for the construction of the Lionshead Core Site Hotel and the operation on a new private skier club, new lodge dwelling units and conference facilities and meeting rooms on the first floor or street level floor of a structure, located at 675 Lionshead Place (a complete legal description is available for inspection at the Town of Vail Community Development Department upon request). Applicant: Vail Corporation Planner: George Ruther ACTION: Tabled to September 13, 2004 MOTION: SECOND: VOTE: CONDITIONS: George Ruther gave a presentation per the staff memorandum dated August 23, 2004. The Commission then reviewed a 3-D model presentation of the proposed development process. 6. A request for a final review of a major. amendment to a special development district (SDD), pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for an amendment.to SDD #6, Vail Village Inn, to allow for the conversion of existing common area to new gross residential floor area (GRFA), located at 68 East Meadow Drive/Lot O, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. Applicant: Carlos Rojas Planner: Matt Gennett ACTION: Tabled to September 13, 2004 7. A request for a recommendation to the Vail Town Council for the establishment of Special Development District No. 38, Manor Vail Lodge, to allow for the redevelopment of the Manor Vail Lodge, and a request for a conditional use permit to allow for the construction of Type III Employee Housing Units, pursuant to Section 12-6H-3, Vail Town Code, and a request for a conditional use permit, pursuant to Chapter 12-6H-3, Public or Commercial Parking Facilities or Structures, Vail Town Code, to allow for the sale of 30 parking spaces, located at 595 Vail Valley Drive/Lots A, B, & C, Vail Village 7th Filing, and setting forth details in regard thereto. Applicant: Manor Vail, represented by Zehren and Associates Planner: Warren Campbell ACTION: Tabled to September 13, 2004 8. A request for a final review of a minor subdivision, pursuant to Chapter 13-4, Minor Subdivisions, Vail Town Code, to amend the locations of the existing building envelopes; and a final review of a variance from Section 12-21-10, Development Restricted, Vail Town Code, to allow for construction on slopes of 40% or greater, located at 1390 Buffehr Creek Road/Lots A, B, C, and D, Residences at Briar Patch, and setting forth details in regard thereto. Applicant: Residences of Briar Patch Homeowner Association, represented by Zehren and Associates 3 Planner: Bill Gibson ACTION: Tabled to September 13, 2004 9. A request for a final review of a minor exterior alteration, pursuant to Section 12-7A-12, Exterior Alterations or Modifications, Vail Town Code, to construct an enclosure for King Ludwig's patio, located at 20 Vail Road (Sonnenalp Resort of Vail)/Lot L, Block 5-E, Vail Village Filing 1, and setting forth details in regard thereto. Applicant: Sonnenalp Resort of Vail, represented by Resort Design Associates Planner: Elisabeth Eckel ACTION: Withdrawn 10. Approval of Minutes 11. Information Update Chamonix Master Planning Process Suzanne Silverthorn The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published August 18, 2004 in the Vail Daily. 4 Attachment: D THIS ITEM MAY EFFECT YOUR PROPERTY PUBLIC NOTICE NOTICE IS HEREBY GIVEN that the Town Council of the Town of Vail will hold a public hearing in accordance with Section 12-3-3, Vail Town Code, on Tuesday, September 21, 2004, at 6:00 PM in the Town of Vail Municipal Building, in consideration of: ITEM/TOPIC: An appeal, pursuant to Section 12-3-3, Appeals, Vail Town Code, of the Town of Vail Planning and Environmental Commission's denial of a conditional use permit application, pursuant to Section 12-7A-3, Conditional Uses, Vail Town Code, to allow for a business office, located at 100 East Meadow Drive, Units 16 and 17 (Vail Village Plaza)/Lot O, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. Appellant: Nico Vail, Inc., represented by John Slevin and Jay Peterson Planner: Bill Gibson The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend project orientation and the site visits that precede the public hearirig in the Town of Vail Community Development Department. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. ~, Tt~"YAQ, MEMORANDUM TO: Town Council FROM: .Lorelei Donaldson DATE: September 15„ 2004 SUBJECT: Adoption of the State of Colorado Municipal Records Retention Schedule Please find attached Resolution 19, Series of 2004 adopting the State of Colorado Municipal Records Retention Schedule subject to approval by the State Archivist. Currently, seventy five municipalities in Colorado have adopted this streamlined records retention schedule; including Avon, Aspen, Winter Park, Glenwood Springs, Silverthorne, Estes Park, Frisco, and Gypsum. Current Records Retention Procedure • Each time the Town sets a retention period for a record, a request for approval must be sent to the State Archives. • The State Archivist then returns the approval form either granted or denied or with stipulations. • Annually, the State Archives mails the Town a Records Disposition Authorization form for each department within the town. • Each department within the Town reviews the current retention schedules and decides what is to be disposed of and by what method. • The Town Departments return the Certificates of Records Disposal with method of disposal and amount of cubic feet of records disposed of to the State Archivist prior to disposition of the documents. Proposed Records Retention Procedure • The Town Council passes a Resolution to adopt the State Model Records Retention Schedule, with any exceptions, if necessary. • The Town obtains approval to adopt the schedule by the State Archivist. • The Town then proceeds to dispose of records according to the State Schedule without further requirement of a Certificate of Records Disposal each time there is a disposal of records. Benefits of Using the Model Schedule • It provides specific guidance, based on legal and standardized retention periods. • It eliminates annual reporting to the State Archivist on records destruction. • It reduces paperwork for the Town and the State Archives. • It allows for local exceptions as required and approved by the State Archivist. • It is accessible on-line at www.colorado.pov/dpa/doit/archives without hunting for paper retention schedules that are misplaced over time. Attachment xc: Dept. Heads RESOLUTION NO. 19 Series of 2004 A RESOLUTION OF THE TOWN OF VAIL ADOPTING THE STATE OF COLORADO MODEL MUNICIPAL RECORDS RETENTION SCHEDULE WHEREAS, the Town of Vail has in place a records management system that functions under and with the guidance of the Colorado State Archivist all in accordance with Colorado Law; and WHEREAS; the State Archivist has approved the use of a Model Municipal. Records Retention Schedule (hereinafter "Model") and encourages its adoption by Colorado municipalities; and WHEREAS, 75 municipalities in the State of Colorado have adopted the Model as of September, 2004; and WHEREAS, the use~of the Model will save time when making changes to the City's record retention schedules and practices; and WHEREAS, the State Archivist allows for municipalities to adapt the Model to the needs of individual jurisdictions. The Model will be of benefit to the Town and the Town Clerk has recommended that it be adopted. , NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL THAT: 1. The Colorado Model Municipal Records Retention Schedule, as may be amended from time to time to meet the administrative requirements of the Town of Vail and Colorado State Archivist, is hereby adopted. 2. If any section, paragraph, clause or provision of this resolution shall for any reason be held to be invalid or unenforceable, the invalidity or unenforceability of such section, paragraph, clause or provision shall in no manner affect any remaining provisions of this resolution, the intent being that the same are severable. 3. All resolutions or parts of resolutions inconsistent herewith are hereby repealed to the extent only of such inconsistency. This repealer shall not be construed to revive any resolution or part of any resolution heretofore repealed. 4. This resolution shall take effect upon approval by the State Archivist to use the Colorado Model Municipal Records Retention Schedule. INTRODUCED, READ, APPROVED AND ADOPTED this 21st day of September, 2004. Rod Slifer, Mayor ATTEST: Lorelei Donaldson, Town Clerk n Colorado State Archives -Colorado Municipal Records Retention Schedule [Horne] NOTE: Due to' extensive updating of the online Colorado Municipal Records Retention Schedule website, the Schedule and Index are no longer available for downloading in Word Format. If you have the previously downloaded the documents, please do not use them as the information contained is not accurate or current. Page 1 of 2 TABLE OF CONTENTS ACKNOWLEDGEMENTS PREFACE HOW_TO_USE THE MODEL MUNICIPAL RECORDS RETENTION_SCHEDULE Note: The Index is the key to locating records in this document. SCHEDULE. 1, Building and Structure Records SCHEDULE. 2. Cemetery Records SCHEDULE 3. Election Records SCHEDULE- 4. Entities Appointed by Municipality SCHEDULE 5. Financial Records SCHEDULE 6. Fleet and Equipment Records SCHEDULE 7. General Administrative Records SCHEDULE 8. Governing Body Records SCHEDULE 9. Historical Records SCHEDUL_ E _10, Infrastructure Records SCHEDULE 11. Land Use and Planning Records SCHEDULE 12. Licenses and Permits SCHEDULE 13_ Litigation and Legal Counsel Records SCHEDULE 14.. Municipal Court Records SCHEDULE 15. Personnel Records SCHEDULE 16. Property Records SCHEDULE 17. Public Safety Records http://www.colorado.gov/dpa/doit/archives/rm/MunicipalRMM/TOC.htm 9/9/04 Colorado State Archives -Colorado Municipal Records Retention Schedule Page 2 of 2 APPENDICES Apgend_ ix_ A. Non-Records Appendix B. Glossary Appendix C. Approval Request Form Appendix_D. Update Request Form INDEX [THE KEY TO THIS DOCUMENT) Rehirn to 2p04 Colorado_Municipal Records. Retention_Schedule_Main Page Return to Services We Provide Return to Colorado State Archives http://www.colorado.gov/dpa/doit/archives/rm/MunicipalRMM/TOC.htm 9/9/04 Colorado Department of Personnel & Administration (DPA) Division of Information Tec... Page 1 of 4 ~. Golo~aclo Department of Personnel & Ad~nin-istrati~on ,". ~ ~a ~;°' ~ ~~~ ~''.,j" ~. _. ._ ~l"~f ~ .f Y.3 /~ ~ YYY ~'I i .~~ ~~l'1 Customers • Credibility • Communie~ti~ins ,.j ` ~ ` ~ ~ _' • ~ ~ ~~ - ~ ~~-•~ Search DPA 1313 Sherman, Room 1B20 Denver, CO 80203 Division of Phone:303-866-2358 Fax:303-866-2257 Information Technologies http:/[~±'~'N'colgrado,goy/dpa[doit/archives Colorado State Archives Records Management FAQs . What are the laws that cover the retention and destruction of public records? . Are there any guidelines or manuals., on tine hat tell., me_ how long I-need to keep my records? . What is a records retention schedule? - • What is a minimum retention period,? _ _ -- .How are minimum_retention .periods developed? . Ho_w can I tell_f mX agency has a rec_ords_retention sched_ ule? . M_y records retentio_n_s_c_h_e__d_u_le_i_s old. How_ c_an I get an updated schedule? _.._ _ . Do_I need to keep.-the_paper_copy_of_a_ll_permanent records? . I work for a_political_subdivision of th_e State (1 e._munici~ality, cou_nty1_school c~istrict,_special_district~ .Every Xear I receive_a ---- -- - "records retention disposition authorization" and_a "certificate _ _. - _ _ of disposal'!.from the State Archives. _What.are__the_se . _ _ _ documents? . How do I destroy my records? _. _ __ . If I work fora. state agency, what is the procedure to transfer computer equipment to surplus property and insure no data remains? What are the laws that cover the retention and destruction of public records? Title 24 -Article 80 of the Colorado Revised Statutes provides for. the preservation of permanent records and the destruction of records that are no longer of value to public agencies. SB03-033 made significant changes to the above Title 24 -Article 80. The Colorado State Archives as the designee of the Executive Director of the http://www.Colorado.gov/dpa/doit/archives/rm/rmfags.htm 9/9/04 Colorado Department of Personnel & Administration (DPA) Division of Information Tec... Page 2 of 4 Department of Personnel sets the policy for the preservation of records of enduring value and the destruction of records that are no longer of value. All State agencies and political subdivisions must consult periodically with the State Archives concerning the retention and disposition of their records. The State Archives does not provide retention guidance for records created and maintained by private entities or non-profit groups. [ Top ] Are there any guidelines or manuals on-line that tell me how long I need to keep my records? Currently, there is a Records Man~ement Mameal that covers the records that are common to all State agencies including higher education agencies. State agencies may destroy records listed in the manual at any time. There is also a Model - --- Municipal. Retention Scheduh that covers the records of cities and towns. Municipalities must adopt the Model Municipal Retention Schedule in order to utilize it. For most other records, State agencies and political subdivisions need to implement a records retention schedule with the Colorado State Archives. [Top] What is a records retention schedule? A records retention schedule is developed specifically for a public agency. It lists all records maintained by the agency and how long they need to be kept. The State Archivist, the State Auditor's Office and the Attorney General's Office sign the retention schedule. Some of the records need to be retained permanently, while others can be destroyed once they have exceeded the minimum retention period. The records retention schedule is a legal authorization to destroy records. [ Top ] What is a minimum retention period? A minimum retention period is the shortest amount of time a record must be kept before it is destroyed. [ToP.] How are minimum retention periods developed? State or Federal laws or regulations set some retention periods, while others are based on laws or regulations. For most records, the State Archives along with the http://www.colorada.gov/dpa/doit/archives/rm/rmfags.htm 9/9/04 Colorado Department of Personnel & Administration (DPA) Division of Information Tec... Page 3 of 4 agency appraises the legal, fiscal, administrative and informational value of the record to arrive at a retention period. [Top ] How can I tell if my agency has a records retention schedule? The State Archives keeps a copy of all retention schedules on file. For information, e-mail us at: archiv_esQstate.co.us. Please put "Records Management" in the subject line. _ [T~] My records retention schedule is old. How .can I get an updated schedule? Since records retention schedules are developed specifically for each entity, the State Archives does not automatically update them. Entities are responsible for notifying the State Archives as to what records on their schedules they no longer maintain and what records need to be added to their schedule: [Top ] Do I need to keep the paper copy of all permanent records? Most permanent records may be microfilmed or imaged and placed on an optical disk. For records that are microfilmed, the negative microfilm must be inspected and deposited in the State Archives prior to destruction of the original record. For imaged records, consult the State Archives' D~tical Disk Polin~State~reent. Contact the State Archives for more information on either of these options. [ Top ] I work for a political subdivision of the State (i.e. municipality, county, school district, special district). Every year I receive a "record's retention disposition authorization" and a "certificate of disposal" from the State Archives. What are these documents? The State Archives sends out an annual authorization to destroy records for another year. You should refer to your records retention schedule to know what records you can destroy. Once you have completed the destruction of records, fill out the pink certificate of disposal and return it to the State Archives. http://www.Colorado.gov/dpa/doit/archives/rm/rmfags.htm 9/9/04 Colorado Department of Personnel & Administration (DPA) Division of Information Tec... Page 4 of 4 [ Top ] How do I destroy my records? Records can be destroyed by shredding, burning (where no local burn ordinance is in effect), recycling, or landfill. Records that are confidential in nature should be destroyed by shredding, or they can be destroyed professionally by a company that can certify to security destruction. [Top ] Comments & Reciuests_ ~ Privac~Statement ~ Disclaimer http://www.Colorado.gov/dpa/doit/archives/rm/rmfags.htm 9/9/04 Aspen Times News for Aspen Colorado -Columnists ' ~ ~yy r I `" ! Page 1 of 2 X~ ~ C~v~c ~=p1• Nrc~ds `/ It's getting hotter than Vail around these parts By Roger Marolt August 6, 2004 Print Friendly ~ Email This Storv Go to Vail! That's just what I tell folks around here who want to install AstroTurf in the parks, erect trendy base villages, create skating rinks with theme shops at midmountain and expand the airport to allow 767s to service the valley. Why bother with it here? They already have all that stuff there. Go enjoy all of these amenities in the infernal valley to our north. You can get about twice as much house for your money there, to boot! But be careful what you wish for -Vail is a very hot place. It tempts many lost souls. Every ski publication poll shows that it is eternally more popular with the tourists than are we. I, for one, don't care. I've earned my place here, in heaven. I make this confession because I have faith that most of you agree that Aspen is a far superior place to live than Vail. I can't otherwise explain why you would be here, singing in this more pricey choir loft. ~ Can we bear it? ~ Excess_sn't._the_spce..of..lfe?.. +~ The. cn.g_on..jazz_fesYs_cake a I'm lost in the gloss o Vote.for W,_ncrease.youur.... Where the Princess belongs For the devil I can't figure out why things have changed so o pid_.cmers _Party. much here over the years that some now advocate trying to p Gettin' down with the mea succeed like Vail. Growing up in Aspen, we despised that place. There was no history there. It was phony and contrived. It had an interstate highway running right through it. It was a truck stop with a ski area that looked like Disneyland. It wasn't a real town. Nothing has changed for me. I still get the willies when I drive through it. Vail was someone's inspiration to suck a buck from a vacationer's money belt right through a ski parka. Congratulations, it worked! From its inception as afar-off cash register ring in a developer's ear to the faux- Swiss village that it is today, it has become the icon of wintertime tourist traps. I simply can't comprehend the notion that we have to become more like Beaver Creek, Hades, Whistler or Vail to succeed. I even hear this mantra from some who claim to be Aspen locals. Rest assured though, anyone with even a hint of I-70 ski area corridor envy is not a true Aspenite. But let's allow that we have to make a living here. There are those who will tell you that we need all of these "improvements" for economic vitality. This is true for tourist traps. It is not true for great places to live. Look at the formula that has created more instant millionaires here than the Readers Digest Sweepstakes in Iowa. There is no more of a surefire way to make money than owning residential real estate in Aspen. I don't http://www.aspentimes.com/apps/pbcs.dll/article?AID=/20040806/COLUMN/108060003&5... - 9/14/04 More From Columnists Aspen Times News for Aspen Colorado -Columnists Page 2 of 2 care if it's a Red Mountain palace or Hunter Creek deed-restricted studio, hold it long enough and you are going to do all right financially. And, as long as people own valuable real estate, they are going, to spend money locally to maintain their lifestyles. So even those who don't own real estate will do well too. The key here is residential real estate. Commercial real estate is fine, but it has fiscal limits. We are starting to recognize that in complaints from merchants about high rents. But, for homes, the sky is the limit in great places to live. People will seemingly pay anything for a slice of paradise. On the other hand, you don't have to look very hard to see the results of all of the "improvements" that other ski "towns" have made. Vail has never met ambiance that it couldn't manufacture, while Aspen hasn't "kept up." How has that played out economically? Their skier.-day numbers have soared. Our real estate values have soared. Judging by the average home values here and there, Aspen is still about twice as desirable a place to live. So why are folks willing to pay such a huge premium to live here? It's so simple that it's hard to imagine that even people with only artificial intelligence don't get it. It's because we are not like those other areas. Aspen is a better place to live! Also, look at the job situation with a little perspective. They have all of the improvements and modernization that we don't. They have huge skier numbers. They have everything the experts .say will create an economic boon here, right? Well, gaze across the valleys at someone over there with a similar job to yours. Easier yet, just compare the average worker bee in Pitkin County to the average honey-sucking, cross-pollinator in Eagle County. Are they making more money and living a better life than you because of.all that crap? No way in Vail! They say money is the root of all evil. Just look at the developers who would risk all we have here for the prospect of making a few extra bucks. I believe that there's a special place in Vail for people like that. If you sell your soul to the devil, there is no looking back. So it boils down to this -Vail is a more popular place for tourists to visit, but Aspen is a better place for you and me to live. Why do we want to jeopardize fouling up this Promised Land? They can never become what we are - a bona fide town with soul and a thriving economy. Unfortunately,. we can become what they are. If we get focused on imitating them, guess what? We'll succeed! In the process, I'm afraid we may lose everything special about this place we love so dearly. Remember, Vail is forever. So the next time someone starts selling you on all of the "improvements" we need around here, tell them to go straight to Vail. It's a damned good place. Roger Marolt hopes that it never gets hotter than Vail around here. Send your damned comments to ro..ger~a marolttlp.co..m. BACK '~ http://www.aspentimes.com/apps/pbcs.dlUarticle?AID=/20040806/COLUMN/ 108060003 &S... 9/ 14/04 T0: VAIL TOWN COUNCIL FROM: PACKY WALKER DATE: September 14, 2004 I will try and come right to the point regarding the operation of the Vail Information Booths. 1. These facilities were built with taxpayer monies to promote income for all businesses in Vail 2: They are subsidized with taxpayer's monies to facilitate guests who want to stay in Vail. (Why else would they go to our Information Booths?) Should they then be sent down valley by VVTCB? 3. The Information Booths should serve only Vail, as the Vail Marketing Group should be only Vail. 4. I also have been a "Secret Shopper" several times with horrific results. (Please call me at 476-2340 for details). 5. On several occasions I have requested sprint-out of where the Information Booths send their referrals, and .never received one. Perhaps Council could glean this information before renewing VVTCB's contract. 6. The Vail Council needs to appoint some entity, i.e. the VCBA, to man the Information Booths to sell only Vail 7. Booking individuals into Vail creates sales tax, marketing dollars, bodies to fill up an ever-increasing empty town, as well as spending our tax dollars wisely to keep tourists in the Vail/Lionshead area. J 8. Several hotel operators and merchants have tried for almost a decade to change this practice, but for reasons that escape me, it has always been status quo, in favor of Frank Johnson's operations that sends monies down valley. 9. There is no down side to letting the VCBA do this, who wishes to give back the commissions they collect, approximately $40,000, on a trial basis. I have no doubt that they will generate more income for the town, at the expense of down valley merchants. 10. The Town Council was elected with the fiscal responsibility to the Town of Vail, and to send business down valley, from the Information Booths, is unconscionable. ~nwxo~vnic September 9, 2004 JULY 2004 VAIL BUSINESS REVIEW Overall July sales tax increased 2.4% with Retail decreasing 5.8%, Lodging increased 10.0%, Food and Beverage increased .10.4% and Utilities/Other (which is mainly utilities but also includes taxable services and rentals) decreased .9%. Town of Vail sales tax forms, the Vail Business Review and the sales tax worksheet are available on the Internet at www.vailgov.com. You can subscribe to have the Vail Business Review and the sales tax worksheet e-mailed. to you automatically from www.vailgov.com. We have combined the Town of Vail and Conference Center remittance forms into one form. On www:vailg_ov.com the form automatically calculates. You enter your information, print the form and mail it,with your check. Please remember when reading the Vail Business Review that it is produced from sales tax collections, as opposed to actual gross sales. If you have any questions or comments please feel free to call me at (970) 479-2125. Sincerely, ~.J~.~ Sally Lorton Sales Tax Administrator July 2004 SALES TAX VAIL VILLAGE Retai I Lodging Food & Beverage Other July 2003 Collections ~, 182,067 98,463 195,365 7,849 207,972 6.5% 7,856 0.1 % , Total 483,744 517,132 6.9% LIONSHEAD July 2003 Collections Retail 50,979 Lodging 80,676 Food & Beverage 48,684 Other 4,127 Total I 184,466 191,767 4.0% July July 2004 Collections _ Change 194,304' 6.7% 107,000 8.7% July July 2004 Collections Change 51,121 0.3% 82,224 1.9% 54,531 12.0% 3,891 -5.7% July 2004 SALES TAX CASCADE VILLAGE/EAST VAIUSANDSTONE/WEST VAIL July July July 2003 2004 Collections Collections Change Retail !I I 165,586 138,703 -16.2% Lodging ' 45,342 57,368 26.5% Food 8~ Beverage I 45,125 56,606 25.4% II Other 4,880 6,112 ° 25.2 /° i Total 260,933 258,789 -0.8% OUT OF TOWN Reta i I Lodging Food & Beverage Utilities & Other Total 146,959 134, 559 -8.4% July July July 2003 2004 Collections Collections Change 43,585 32,607 -25.2% 899 1,314 46.2% 331 102,144 616 86.1 100,022 -2.1 July 2004 SALES TAX TOTAL July July July 2003 2004 Collections Collections Chan e Retail I 442,217 416,735 -5.8% Lodging 225,380 247,906 10.0% Food & Beverage 289,505 319,725 10.4% Utilities & 119,000 117,881 -0.9% Other Total 1, 076,102 1,102, 247 2.4% RETAIL SUMMARY July 2003 Collections July 2004 Collections July Change FOOD 134,825 116,027 -13.9% LIQUOR 22,726 23,747 4.5% APPAREL 63,123 69,740 10.5% SPORT 86,466 75,350 -12.9% JEWELRY 28,422 34,967 23.0% GIFT 14,440 13,997 -3.1% GALLERY 7,289 5,318 -27.0% OTHER 84,020 76,702 -8.7% HOME 906 887 ~ -2.1 OCCUPATION TOTAL 442,217 416,735 -5.8% .1- • . ;, t XL ~ l:~ I~ttt~. . td.OD _y,yr_~ ~ ~_ ror u1e eonlnltrtlltres o~ the tleacl-t~aiei•.1 K~~giutl in tT1e Sotrtlret•it Rc)ckir.+'. - -- , - . --- ~, -,. .. , Volitnt~ XV- ', from W~sterll.St~~e.CollE~,ge of Colorndo, Gu1t11rso1r; Colo1•rrdo: - Fall'(~f)-~ >. HEADWATERS XV - N"ovember 5-7:: , '~ "~ :-1~rue~rt; and Ei~rer~;inc;_ btr'urkh'iett's Tlz e Sec n ~ ,. o d Great Ethic. u~td luunatts ut relrrtmn tb nrrtl~rc~ "f/F' IJle TeJEr/rUt1.S Of 171rnJUlls.tit~t/Jl. /Jle lrilr-/1(tI5', l1 r/It /{78 JJoivers, 1F11I1 lJte cJJ>%eC/.+' O1 E'YC'U//f)tt. t~lt'/'C- r.1 U 11 ~Tr11C Kreut, e/hic scirr~ e1v si~en its. yet," httl tir~ltic•!1 ii~ill ei enlutlJy fii-c~ctk l/ri•e)irr,~h i~N~ rke Ii,~1tJ noel /m 11te': curuJJe.rrr crlnl . the cotnplenletil, to htintctn ethics..:., Duuh>less. it i'cts flYSl Of,(!~l /lE'L'E'++Ul;l' IU c't~'rlt=e plllil tlt PL'1(%tlUll. /t). hi:~' Ji'I- JO1i' 117E'11_ ~17J{7 11111.O1TG' fllllS~"h~~Tl)1 (UlII /11 E' 1'Ut'IUNS.I(t)b'111pkE'15 1)~~/1~C' I11I1)1[Jtt .~I)1t'il. Jtlll'N. hNClt I'1~11! 1O ltl',~1C'l'/ erc'1 y° giJt~ t cure" fir this vile.. Thul task is crlreucJy nnich ucli~~nc eiJ inul nirrkc'.+' ht-c),erc';+'s cJerrJt Rut: r/ %.+" uJ.cr) nrc'- ,. eSSUl1' 1O'c:tbrli_e 111rl11lti1S Ii1,~l'C'll1!!0)1IU 171r/tp'e. 7I1E•1'e, e1'eJ')'/11I/1~ 1'e1ttU//t.S JO he lJO17L'. ~~ ~ . 1 rE•!o1' IIt(~U (1,5'11'=l->'.YiJ ~ Have uft~n discussed the.cgncept of "sense. of. +YOUId only trul}' br ".their place" imc~ they h ui nuldc it Wplace' 111. l1Cad+1'atefs. gatherings; it is obviously `an "bloom. as the ruse," in accord +yith a i-el,l~ious ++~irld~ ie+r. important concept fqr a:"program, whuse,goa) is a larger ror-must i~l' tho~c'++°lio came tai tho ;~nlcrir:in ~1~est -- awtir~itess" uf. both the: challenges and opportunities a spe- ~ from-the time thiit,"t}ie Vest":++-as. iti> nu)re lhali a day's. cific re'ion presents. for those. who. +vould live intelligently,, ride from the'~ltlantlc: Coast -,their "sense. of place" ,h~ui there - "civilized'.in relation to 'nature," as .Victor. Flugo. more to do +vith tln; cuhural and spiritual; ~rorldvie+vs they might put it. -. brought with t}iem than with any intrinsic explc~ra-ian or - But in our discuss_ions:we have not really coris.ldeied awareness of the. place.. intq,which.they.+crre coining - . the: e.~ctent to which our "sense.'of place" on coming into any place is ~,;; pre-funned by a" worldview; a cultural , pa~adigrYt, +y~e.bring with us, usuahy +vithout.even being tlioroughly,a+vaie. . that that pre-foimed worldview is a shapliig our response to any and ." eve lace ++rhere we fnd ourselves. ~`" ' ry. p Or~fail;to "find:ourselve. s," as. it +vere. . ~ .~ . ° Consider, for example; the founds- ;~_- ` lion story of. the ~Moi•mon .migration ' to Utah: .When, after their long and , arduous journey, they found them- W11at lit: the selves. overlooking the vas"t `HendWaters C d,esertscape :of the Great Basin, Brigham Yourtg said, according to legend: "This is the place." But neither.Young nor anyone who.~ias.ihere"with him had any illusions about w}iat he meant; he didn't mean they there going down into that desert, as it was, to live like the ancient prophets on."locusts and honey" they were ~~oing to transform it into something that fit a vision, a reli- gious.+vorldvie+v, they' brought ++'ith them. That desert - .more to' do. with."what th¢~ would ,. make: of the place [hail with .++hat the ;.place innately was. . This is a process of adaptat'ii~ii .- of adapting places tu-cultural and spin- f~al worldviews, that is- that lias not ,~- worked out too badl~% in some places, ~ ~ ~., s." over time, due. to the general ,resilience and flexibility of the ecu- ,,logical systems on which. the world- " views were. imposed. Many places ... (primar.iiy in humid regions) were WOrld lS:... th`e converted from wild lands to agricul= e'? fee Page .;.., tors[: or pastors[. landscapes that. - despite losses .of diversity and some. of their resilience.- have some degree of stabilit<~~ and long term sustainability,onder their new regime. Bute in many other places,- especially in the. acid and otherwise geographically fragile West -that process of adapting places" to +horldvie+vs has often gone badl~~ for both the natural systems and the human cultures. A signifi- (conli)trred on )rest pac~l The Secvnd Great Ethic: Airc•ieizt & Emerginl,J Worldviex~s and "hcnmms in re/ration to nature" Continued frvnr previous puge - On the i~ther hand, to the extent that our personal expe- cant portion of the ~rl~est \+~as badly overgrrzed by "onset- rirnce is ulh»r•r~lto modilj and expand our \vorldvie\v, our tiers" whose spiritual and cultural mandates and back- \vi>rld~-ie\v becomes retlrctive, perscmalizrd, and as tTexi- home "sense of place" did nit extend to a\\<rrenrss i~f arid- blr and resilient as nature itself. ity. "There are deforested places that seem to he difficult if But as wurleh'ie\vs gu_ that seems to be more the execp- not impossible to reforest because trrr-harvest methods tion than the. rule., Self examination of >vorldviews is rare. that \vork with one species do not necessarily \vurk with all L)clibrratcly tr~'ing to uniirrstand the vorldviews of other species. Many of our mountain valleys have a terrihlr her- cultures is also rare. Both arc pr~~bahly essential at this itage of toxic inipoverishment from the mines that gre\v .jw~efure of human developmerit_ out of civilized urban-industrial visions of \vealth creation:. Victor 1-lugo claims, iri the yuute above that gives. us, oday, in the cimwlativr accrctii~ri of..cultures \ye call our conference theme, that \ve have -.perhaps writ of nece-s=. T"~~%estrrn C~ivilizatiun," \vr seem to be `in the uncum- sity -not pard enough attention to the tiecrssarv rrlatiun- furtablr situation ol~ either bring brth'r~n. nrtJc~r \vorld-. ship betweeen the'\vurldvie\cs ve ilevrlop aiul the inniitr \'rr\~s:'or in the process.of"U-wing to Ibld srvcral otirn run- challenges ar~d opp"rirtrmities ul~the places•\vhrri: we~tn~ to . tr~clictory \vorldviews into unc - ur.perhaps even billing .apply Those wurldvie\vs. Our tuous in ethical drvelopm~nt tliruu~h the cracks hrtwrrn old Turd emerging \vc?rldvi~ws. has been: on "intra-species''social .and eco= tit the rout> of it all, \ve har,r o.ur "Ju~1e~-Christian her= '« rt rge " a worldvie\\' rooted in and around the,fringes ~f the. nomic ethics, and not on=oirr rthr~al ~,~' f , ~', approach to the natural cnvirc>nment~ ~' + ;-, { C'radic ol. C n•ihr itron' in \vhat ~~e nuv` call the Middle. that must sustain. US aII: '•~~ ' "r' n ~ !~} ~~~ ~ 1iist. 13~~ thin \vorlcwre\\, he humans arc the c:~ntrr Tree ~., '~ ,~}~~ }~. ~ ~~ "rh,:.y4 i'. of _ a \\'orld Cfeatrd Gl)nlpll'tr (nut evolving) b)' it o \vhaE are tlicse w~i~rldvir\\ti, and w ~~~f . , t, ~~"~ ~'~~ C ~r t, ~~~~1 sgmevhat fierce,. judgme,n.tal and \var-prone -J.ho\v do they emerge -and somctrm~s ' i ~~ : G Yy~R;~'~~ f~athrr-~~ud. '1"his goi! gai'r us the earth: and all the gain enough power ovor us to make, us ,r" '~. ,~..r~ ~ life therein, and a charge to "liave dominion" . ~~w. a ~-'= blind to realities much closer Tit hand'? ~~nd g ~' pti ~ kk'f `~ over it all (including, as the story untblds, any is it possible to_some\vhat cunsricnrsly.. '~' ~'';~ `4 ``~~''r ~~ _'~, a- ~,;. ,t'.•;;r philistine group that doesn't. follow ourgc~d): develop a ne\v worldview that. might _= ' ~~~~~ ~ ~,(~ ~ For. the past X00 \ears, hp\ve>er .amore secular help: us, "tit" better, more ethically` in accord ~~~" ~'~~:; . ~ set of \\~orld~ revs have: been emerging that, with some, still unarticulated nature ~' ~~k~ ~ ~~ ~ ~-~--- ' ___ ~ --~, . in many respects; challenge that Judeo- .ethic, wherever we find ourselves'? ~~ ~ Christian (and Muslim) tradition. s~_ --~~ . Our worldview is largely the product of what \\ e. = ~' "fhe most disciplined of these emerg- have been told and taught -much of,it what we were told ing-\vorldvie\\'s is the "scientific \vorldv~iew,°' which posits and. taught as children before we'd developed airy c,riticaf . ari evolving universe rather than, a completed creation; yualities of analysis and evaluation: Our worldview rather than placing us in the center of that universe, it encompasses all of our ethical values, -our beliefs.about locates us in an aging galaxy on the fringe of the universe; what is good and bad, right and- wrong, appropr,iate:. and it suggests that knowledge and ethics are discovered induc- inappropriate, fitting (into our values) and unfitting: lively through disciplined study rather than revealed from The values and beliefs that are the foundation of every god or the gods. It suggests today that. the human species, worldview probably originated in cumulative group experi- rather than the apex of creation, is a species a long way out ence with. some specific em'ironment. in getting the things om.a. fragile. limb evolutionarily, and is curcently experiene- needed to live there -food, shelter and. clothing, energy . ing "the kiss of success" tliat usually bodes ill fora swarm- and. fuel, and a psychological sense of our place in that ing species that has overcome most of its natural adversi- world. But those environmental roots don't sways get ties. It does, however, seem to carry forward the religious passed along.with the taught \vorldvie\v, and as a result, the perception that humans are (if only through their con- worldview comes to a culture's heirs as just "common sciousness) different from the rest of creation. sense," as though it were. common to the whole species This secularization of vorldviews has also spun. off rather than just one particular cultural group: some ways of looking at the world that blend, or blur, the It seems logical that our \\rorldvie\v would expand, inductive freedom of the scientific' discipline with the deepen, diversify as our life experiences increase -but this anthropocentric and revelatory nature of religion, in para- is probably true only to tl~e extent that tl~e values founds- di~matic economic and political systems that are often tional to the worldview encourage the expansion, deepen- more believed in than demonstrated in good works: market ing and diversifying of the worldview; many \vorldvie\vs y simply do not enncoura~le that at all. (contr~iued ore ae_~-t page] i! .'' Carrtinued from previous page - c•apituli.5~m which, married with European individualism, has become the most powerful social and economic force in the world today:.COC'lClll.fl)I~C'Olr7muI11.S11) which 5vould replace markets with planning and competition among individuals with collective cooperation; proKr•essivism 5vhich 5vould apply scientific process and solutions to all human problems -and uthers_ This seems to suzgcst the necessity of choices, among an anthropocentric religion, some anthropocentric social and economic ideologies that are often advanced like reli- gions, and a scientific worldview that is sometimes put for- 5vard (even in the clas~riwm) as abiocentric religion.. And one or all of those wor(dive5vs, in varying mixes, we bear like the; ark of ""our covenants to the places aye. inhabit, and tn~ tip adapt those places to those worldviews; In carrying tonvard~ thi;. ties[ great ethic__.-living civi- lised in relation to ui+r fellu5v humans _ we tend to respond to the aced tier chciice the 55'ay our legislative ,bodies tend. to respi~nd to the necessity i~f a choice: we .try to' choose everything, tr`~ing to work out sori~e kind of.a ci~bbled-hob- blcd synthesis that 5vill allu5v scientists to. still be religious and the vario+is social, .economic and spiritual "religions-' to sound sort of scientific. ~'Ve try,to avoid committing our- selves to ethical choices to5vard that "second great ethic.~~ choices that offend or transcend ancient and emer~~in~~ worldviews, even 55-hen we kno5v eventually 5ve must Can we become stronger than that -strong enouLh to respond to these mountain places that eventually, the"OULII time and through their inspirational beauty and physical and psychological demands, haul. us up to an awareness of 5vhat they are in themselves, untranslatcd throu~~h our imported worldviews? Can 5ve develop a more generous and sensitive anthropocentric worldvicw (because we are "anthros"} that nonetheless incorporates solid biuccntric analysis so we don't continue to inadvertently kill the goose that generates and. regenerates the gulden earth'? oin. us in Gunnison to consider this; Nc~S;ember ~-7 -- .+ Jfew days aRer the.electiun lets us know- the general cun- figurafions of.the cultural envii"omnent tar us and our places for the next four years. See belo5~~ .tbr sonic of the people who ~~~ill speak to the challenge of develupin~~ a worldview that incoprorates Vlctor llugo's secimd "~,rcat ethic" - "civilizing humans in relation to nature.'" ?`u longer does everything remain to be doer -just must uC it. -- Gcol;~=c .Sihlc~>: t/each+'crtc'rs (.'c)uI"diruUur Headwaters Xis- Wlzat to ~Ypeet Where; 'The Conference will again be held in the College Union; on the, northern edge i~f the campus of }~1-estern State College of C~~lorado, in Gunnison, Colorado. When: Fi•idcn' uftc,rnoorl -I:OU: Presentation of Student Projects. Friday evening 7:3U: Evening program featuring keynote address.by Ur. l lolme Rolston Ilf_ .Saturday morning 8:30-Noon: Exploration of some oEthe 5vbrldvie5vs that have. shaped th.e t-leadwaters and the West- Ed Marston, Aaron Abeyta, Dolores LaChapelle, Laura IVlcCall, others still being.continned. Sutrrrdcrv_afternool~ ?:00, "Headwaters Cafe.." ' Saturday eveninK 5:30: Sgeial time, Banquet and "Passing the Gourd." .Srurday rI)0I'I7UIg 9:30-No(in: Wrap-up discussion, ideas for next year. Forfirll schedule ~a.5 Il eVOIS'e,S1 KU OIIIU)e 10 SVlnri'..ti1•eSlBl")Ledrl/J)e[rdlvaters: Some Presenters: Dr. Ho/roes Rolstolr III, keynote speaker Friday, is a University Distinguished Professor at Colorado State University in Philosophy; he is considered to be, the "father of environmental ethics as an academic discipline," and has written seminal books on "the second great ethic,'-' including Em•ironmentcrl Ethics and Philosophy Gone 6Pild. , Dolores LnClrapelle is a longtime resident of Si:lverton where she has, founded the "Way of the Mountain Center." She has 5vritten several books compiling her studies in other culture's approaches to "human relations 5vith nature": Earth Festivals, Ecn-!h F3~isdonr, Sacred Larrd/Sacred Se_r: Rapture of the Deep, and Deep Powder Snotiv. Ed Marsron was a featured presenter in last year's conference, which. both. celebrated and critiqued tfig/r Cou-rtry ,Veins, the journal fur "people who care about. the West" which he had published for 20 years. A writer and deep thinker, he continues to develop unique and important perspectives on the evolution of western culture. And some Heachnaters Fnnri/tars: Historian Laura McCall, Poets Aaron Abeyta and art Goodti/nes. And some new faces, still to be confirmed, 5vhich will be posted on the website at «~5vw.western.edu/headwaters over the next month. And the "Headwaters Cafe"!- Discussion on the "i-Yorld Caje" model. "More discussion trine" is a fre- gnent conrrnent on evalrurtinlls -and the firrt/rer evohrtion of flee "second great ethic"seems a-r ideal focus for [leis. , The Hc~idwaters Project ~ '' : - ~ - + Georgic Si61c~~, Coordinator Sta ll We e '_ ~ ege stern t Cg Gunnis~~n, CO,81231 .`~ y .y ~.:i~-~' 970/9~I3-20.5>~ . ~. ' gsiblc~:~u~~~~cstcrn.cdu ~~_Tti-~ X - , .: ~~ =- ~~~SOH _ Nonprofit Org. ~,~~~h~~ ~ ` o _ U S. POSTAGE ~-, ~T~ nx~.f~ - PAID. ~i~lJ gy 234 Permih No. 5 - _ ~ .. . Tlie Ilecrcht~i~lc</-s Pi•Ujc~ct is pcli~t ~~J~ 6t ~~,~te~-n• . State Colle~~c~ s c~~f)rts iU e:~te~rc! the si~ri~ic•c~s Uf' ~ . l"ii>;~lte/~ ec/trrcrlii~/r`tU tlrEr c~v/~rniitiitie~• ~ij~ the "Irc~a~ha~utc~/-s. rc t;ic)/t ,. ul thc~ .SUrrt/rc~i~ir XUCkic~s, ,. -- 117P./17Urf/lt(11/r:S Cllr[l 1<all('1°s ciJ~llm ~~c{.~t.cn,tcl i~crr-- ~ . iecl rc~~iU/1, ictn•riitr/r~lnr;~ Ilrc~.c•i)llc~~c~,'.thc~ /-<<~iv/a' . ~ _ where' crll :llit~ ~-c~itt t i;ti't~r > u/'tlu~ Sc)rctlii c'.l: • stcr/ t the Rr~ G/ cri~cle: 117e ~ll'/~Ull Sa8 Crlr[I'. tl7e' .: CITY OF VAIL ' C !)!b/'(lclU _ _ 75 S. FRONTAGE RD. WEST VAIL, CO 81657 1'1l)h /TIUIC'. 1/1f01°l)1C111O11 11170171 .~'~~eSIE'~11 .5 . ' . I-l~~ucht.ii(c~/ s Pi-blec t;, c l~ec'k vir/- » c~his7e . www:western edu/headwaters . ° ~ . ~. Or:tiv/•ite to~~i/•,enruiL the,.aclcfie~s cihvv~ - . '~ ~ ~` ~. R~GISTR~TION: INFDRMAT~ON for HEADWATERS XV ~~ ,.~ ; ,_ ' ~•~(~ ~ "-F .'~ - ~. Towad WoHdiriews that civiliie ; ~.~ .~.. 1 .~,~~. Thy Second Great: Ethic.:: hiumans in relatloataa naturo~ hay ~ ~ ~ ~k~ ~a ~~~ ,.~' ~Nouember 5 T:.2004; a[ Western State College~of Colorado, Gunnison;. CO. - '~~. ~ , ~" ,M' ~~~~~~~,. SOME.. FEATURED.SPEAKERS Dr.. Holmes Rolston /Jl;-:author and philosopher; ;~- ~. L --.,y~._. ~ consldered~to be the-:father of environmental ethics as an-academic~discipline~ = , ..~ _ s- ~'~. ~ ~ Dolores ~aChapelle, author and pioneer in~deep ecology - Ed Marston,,writer; ; ,former publisher of High Country News 'arid a leading westem analyst-..Aaron Abeyta, poet of=the, San Luis Valley ~ ` -Laura McCall, western historian and teacher,- Keep checkiing vvww.vvestern:edu/headvvaters.for more! ,- -Registration for the. Conference. is $65 for aIP events, including..the Saturday evernng banquet' (libatioris . included). and Saturday. and Sunday morning continents( breakfasts. For couples attending together, $100 ~:. covers both. For lodgirig information; visit www.visifgunnison.com, or call the number below: ~ .. _ , _ ~ ~. Names}: ~ email ; Address: City/State/Zip ~ - ,. ~ , . _ Check enclosed (to'`Headwaters"). Credit Card. No. OVisa or ( )MC ; ,. - ~ _ Vegetarian dinner? Name on card: Ezp. date: ; ~ ~ , , Return to George Sibley, Headwaters, Western State Cotlpae, Gunnison CO 81231, 970-943-2055, FAX -3380 _, ______. ______________~___~____ .J ~ ~,. ~ ' . ;SUNDAY, SEPTEMBER 12, 2QO4 • i ~A 7CVli' ' ~ ... ,_, ,, Roberto Morena; ~~ ~ `A conversation wifh ~ " ~ " . ~~ ~ . . ,. ,. .. ~ ~ , •_ ~. founder and president ofi Alpmo , . -. , .. , , ;- ` ~ ;: , :`Vail:~Resorts~~ust donated $600;Q00 ,~' ~ .t'o hel ou-'btin 10'.0 ~? Y g ~ 00 urhan~k-ids ~ ~. , • into ,the mountains .UVhat's next-; •~~ ,, . ~:for,your group ' .. : •.. , , ~~ ' ~ ~.:~ As Hopefully after the~next ~ ` The other problem ns that .: - i images of mountains and ,\ • ~ ,~ -our nndustry traditnorially has two years;`we ll call nt the_Colo ~ ; ~ °~ rbeen more reactive rather than. ; , "rado xo,ooo program The;dea i t turn on a tele- where we cannot vision:niewscastwi~hout seeing \.~ `' ' ' . ~ ng volt- . , ive\in its market is to get'kids•of color and ur- ; ; proac atives; Our group, Alptno; is de-; - in the winter, I Y. la snow-report ,.tom it pis sad that thatsnow re ' ` ' ,bat:ktds interested m moon i ~ ,signed to dp things to,get kids ; ~ atanns its =and m understand ~ PQ m k d { port is irrele'varit'to half'the • o ~ ' r ~~ C ~ to a e , ~~ ~ to-the mountatns'an m the o lions mountain recre 1~ ~ t,1}e busuiess case'to support di; ~ :. on create's~for them a ' o ttlati f2. ~p p T1Fat is'the corgi of what w~ ~ ~ ', ~ , r t f 4 ' , verstty and tnclusnvtty at skt re . The secondary goal is to con + - = _ _ ~ ~ ~. ` ~ ~ i sorts ~ ,a. ,,, '~ vtnce slu areas and the y , " :Trust•me snowboarding is are doing We want to make ~ i ~ , smartestski. areas, inke Vail Re .~ t ., very, very cool to minority ,, r~that-snow report relevant to y sorts, Aspen Sktmg; Diane and ~ ,kids. The fact that we have a Tim\Mueller at Crested Butte ? ;flattening out of snowboardtng ~~ the entire poptilatnon because we understand'the hfe= ~~ " ~ ~ °and Oke~o; Eldora; Arapahoe ,, visits simply means.the Indus ~~~, Basin; and'Loveland, certainly ~i~. ~ ~~,j, has failed~to reach out to its ,~i ~ ~ ,-' ~ changing characteristics of ~ ~mountam recreation.:And we ~ , ; understand this -chat pro ~j ~multtcultural model diversity>and ;! motttig r a ~ ~ ~ want to show kids that there~is { ~ ~ r '. ~ ~ ~ , ~ , ,; . gr ms p o ° mclustvtty. build future buss ; +°v R r ~ r' °' ~ ~ ~:~ - ..< t .Q How can ski resorts en , ~ ~ ~ •a hfe out the e that may be bet ~ ` ~ : 'ter than what•they,are,.hvmg .' ,~ .. Hess for them miiorittes to visit? Mice more ~ `-~'rtght`now - `~ ~ '~ ~ ' fj ,;~~A:It is 'clear-that•most:.peo ~~ •` Q: Yau ve given several: ~ ~ ~ple end up developing ~an affint i '. ~ ~ ''.'~ ~ ~ ; @ What s your story You're +. ~~ 4 - speeches at.major,ski industry :, ' ' for the mountams because ' ~ ~ ty ' an expert shier from East~L.A: rallies recently How have: r ~ d? ceiv • those been r ' As Very; ,very positively:. We ~ \ ~ .. ,;~h em But ~f you come from a i ~ that doesn t have, any . family ~ East L:A., Gangland.iJSA At ;; the age~of no, I was fortunate•.. 4: , have had'~so many.people com • . ; ~~storical`participation".m ` ~ ~ \, enough t'o hook up4wth-a local ~ ~~ } • ti tng up to us after\ those'meet ~ :, i ., • ~ f 4 ~ ' ` + - ~ ' mountain sports;"the Industry -• \~ round rou that took, }s la ~ p yg, g p and a steadystream o ~ ings F , °~: calls from across Elie United a~: scan butld'stuff"until the cows + ,• , t are d _ us to tte,mountams hdid not.,°~ r' ~ , • have a'famil ~that was;m ' . ,;• ~s. ,States We'are now working , ' ' no ) you ,.come home (an ~ ~ ~ . ome going to' c . y, j .-'' volved~in mountam s orts, but . P, ~ , ao skt hills; na with more than '` ' , ;~ a1 :We have a responsibility to , 4 for me,kthe mountains symbol- +' reate'some form of ~ ptionally,fo c '' " • ' brtdge'thaf gap'and getdads. ~ ~i ''ized'an opportunity'to do some . ~~, .diversity arid inclusivity.pro ; r ~ ~ into the. mountains through al ..,', myatfe, (a symbol).: $ , thtrig with ' , , ~_ ~~ `f;teYnattve"ways:,That's the key ' ;; ~ ~ that I ddn t have to live my en ~~ • . ~•\-~~•Y•~-•~-~•--•-~;- ~`-~=~'=' ' -\-"` sto Alpino's success. We need and get in- ~" lire life.iri•East~L A othenr,frtends or,fatriily.took A I;was.~born and raised in, , ' 4 ~" e e '`-'Qp,' .Why has th'e ski md`ustry ti; i fo enable~ktds with lift tickets ' been so slow to; recognize the' ~ ` potentnal of minority sluing? ' ''- , ~.,\ A It is not, and let me em •"i. ~- : `;: _. ~~_ -~ -- _ ~ :~'phasnze this, it is not because -.,,, ,~' ~ ' Hof racism. Most•of the leader-" ~~ ~ 1 ' `; or•luriehes or transportation.or .'~ , ship tnthe~skt mdustrylead., . ~' ' ~ • whatever~;to get„them up to the'; geographically,~~pohtically.and : ~ , mountains. isolated lives Ifyou '•~. ~ ;socially - ' , -are not•spending a lot.of time -` :. : ~ ., ,,Q Do.yo'u feehmmorifies are j , . . in major metro areas-like Los ' .,• •ignored lig the ski mdinstry? Angeles; or`D C , or Denver for '. `3~ They have'been ignored, j - that matter, you'are not in . ~ and they-have grown ambnva ' ~ "toucliwith the,mitlticultural < ~ , ~lent. Livinghere~in Deriver, t :'~ ~ ."z~mergence that is happening nri, ; ~ '~w2lere we;are bombarded with,.' ., the.United States, ~__~.._.-. , _ _. .-. _.,~h-.-.._. ... _ .__. ~ 1 (i' (~ : ~b i ~(~ September 14, 2004 Dear Members of the Vail Town Council, I wanted to take this time to say thank you for giving me the opportunity to go to Australia as the Vail Youth Ambassador. It was great to be able to travel halfway across the world, and still feel at home. While I must admit, there were times that I_ was homesick- the community in Australia was quick to cure me. By being away from my natural family, I realized how loving and caring "my family" in Australia was. I was invited to people's homes, to footy games, to movies, even to their soccer teams. I did not have trouble making friends, because the people of Australia were kind, regardless. If I made a mistake, they were quick to forgive, offering me both support and love. The places I helped at, the Benalla Art Gallery and specifically the Benalla East Primary School, gave me a lot of responsibility and trust which I had never quite experienced. There was not a time I felt incapable or out of place. Because you gave me this opportunity, I not only learned a lot about Australia, but I also learned so much about myself. The trip helped me to see how I fit into the more "professional world." It forced me to extend my horizons, try new things, and meet. new people. As I move into my senior year, I feel I have a much better grasp of who I am, and what the world holds for me, because you were kind enough to send me to Australia. Thank you for providing that for me. I would also specifically, like to give my thanks to Rick Sackbauer. He lured me to this scholarship, with his fond memories of Benalla and Mansfield. He organized everything and told me what to expect, leaving me with little worry. He took so much of his time to make my entire experience memorable (he even invited us all to his home to cut down a Christmas tree and have lunch- which was a very fun time.) I cannot imagine going on this trip without him there- supporting me every step. Soto Rick-- thank you so much. for everything you did. It means the world to me, Again, thank you Town of Vail for blessing me with such a unique experience. Cheers mate! McClees Stephens ~,: caw~y.ea. _ ~~v~ket~C~cu~Eu~&,- uic'ot f~t-Il~c - ~ Summit Chamber presents visitor info center budgets n an effort to further clarify the • Summit County Chamber of Commerce's position on future support of the two Visitor Informa- tion Centers, we are publishing the current budget and a proposed bud= get for 2005, which was submitted to government entities for future fund- ing support. The Summit Chamber submitted the proposal to educate the public on the cost to run the centers. VVe are willing to continue to man- age the information centers if no other organization is interested in doing so; but cannot shoulder the total expense of. this important public service without financial support from other public and private sector "partners. The decision to staff Frisco's Old "'"Town Hall location with volunteers :has enabled the center to remain open throughout the summer and early fall. We are most grateful to all who have domed their time during the week and on weekends to welcome visitors to our area. The assistance from the town of Frisco staff and the Frisco Chamber is greatly appreciat- ed: We understand the Frisco Cham- ber.is::interested.in managing this location and we will continue to sup- CONSTANCE .TONES port them in that effort. The Summit County Information Center located in Silverthorne contin- ues to operate with a paid.staff, thanks to added assistance from the Factory Outlet Stores. We understand there are parties interested in forming partnerships, which may be able to.share this eco- nomic responsibility in the future. The Summit County Chamber sub- mitted grant applications for.the Visi- tors Information Center Board, a separate nonprofit organization, to, the,towns of Frisco, Silverthorne and Breckenridge as well.as Summit . County goverrunent for 2005 funding assistance. A letter requesting future support was also }aresetinted to___ t~ wn ~f Dillon. The total projected annua ` expense tp fully operate. the two cen- ~ers is about $167,000: ron oul come from private sector partners such as, Arapahoe Basin, Copper Mountain Resort, Dillon Ridge, Sil- verthorne Factory Stores and Vail Resorts (Keystone; Breckenridge, Vail, Beaver Creek). It is our hope that the solution will be one every- one can support and be a positive outcome for Summit County. The box at right:llustrates the proposed . cost sharing. ~~~ Our upcoming Ski Area COO Panel Luncheon is scheduled for noon to 2 p.m. Sept. 21 at_the Frisco Holiday Inn. This well attended event will showcase our area ski resorts and get us ready for winter recreation. The seating is limited to 200, so make your reservations early by con- tacting the Chamber office at (970) 668-2051 or contact Todd Booth at toddQsummitchamber.org Cost is $25 per person for the event. *~~ Also mark your calendar for the 11th annual Business & Consumer Trade-Show 4=8.p.m. Oct. 13 at Beaver Run, co-sponsored by the Breckenridge Resort Chamber and the Summit County Chamber of Commerce. For exhibitor sign-up, contact Tracy McCann at (970) 453-2913, ext. Proposed Information ~~Center Funding~for 2005.~~~ ^ Summit County" Government $35,000 , ^ Town of Breckenridge $.12;000.. ~ Towrtof Dillon $12,000 ^Town of Frisco " ~ $12,000; ^7own~of Silverthorne $12;000. ^:Arapahoe Basin $4,000 ^ Copper Mountain ' Resort`• ;:$8,000 ^ Dillon `Ridge , ~ $8,000 •: ^ Silyecthorne,>; Factory Stores :$8,000 ?- ^"Vail Resorts - $20,000. .Summit Chamber , - :<$36;000= TOTAL.: $167,000 204, or tmccannC~?gobreck.com and for sponsorship opportunities contact Hannah Lennon at (970) 496-7529 or hannahlQvailresorts.com The dead- line for early registration is Sept. 17. Corrstnnce Jones is executive director of the Summit County Chamber of Com- merce. She cars be reached at (970) 668- 3011 or Constance©sumnritclranrber.org. Staufer C~or~mercial; L: L. C. 1.00 East Meadow Drive #31 - Vail, Colorado 8.1657, ' - To the Mayor and Members~.of the Town Council Sept. 15th _2004 The subject .of the Information Booths appears to have. become. "tiresome" to ~ ~ . - . ~ "everybody, especially to some of us who have been pointing. out to the Council- for - - . years that there is a undeniable large conflict of interest existing in the present setup: Only`on Tuesday you have been told What a good: job is being done: The following = - day agentlemen took the trouble to find out just how good that job-was:. The Agent advised him that the best.values were "away, from theimmediate Ski ::.Area" " After inquiring `.`Which. are those?" he was shown. properties in:Avon and Edwards. Now, let's keep in mind that the. Agent is in a building paid for byahe Vail Tax : Payer and receiving wages paid for by the Vail Tax Payer. ~ ~ . " This may .be a good job for down valley lodging establishments, but: is.a disaster for . not only for. Vail Lodging but the entire Vail Business Community and the Town of Vail Sales Tax Receipts. Once a guest checks into a lodge in Avon or. Edwards for the night he~ is very unlikely to go back in. his. car, having driven -all day, to frequent arty business in Vail.. I have no idea, and nobody .can verify, how much it cost Vail over the. years.to have " this conflict~of interest. I would be hard pressed to understand what: justification the ..Council.could:come up with to let it continue. •, ~. In the interest of the Vail Business.Community Iurge you to give the contract to "operate the Booths. to the Vail Chamber and Business Association: Sin~erel" : - Jo ; to e . ~, ~ " " ,"Phone (970) 476=5450. Fax (970)._476-5461. joestauferC~earthlirik.net ' PrinteJ un 100'% po,t consumer. waste i Fentress Bradburn Architecture Inieriors Planning i i 1. ~ 'rte ~I e 1 1 Vail Civic Center Stakeholders Comments Pre-design Studies 09/ 15/04 • Executive Summary • Stakeholders Comments o Vision -Goals o Function o Image o Transportation o Parking o Services o Utilities • Master Planning Program • Pre-design Studies o Option 1 &2 o Option 3 o Option 4 a Option 5 ~i~ Vail Civic Center Executive Summary • Since the conference center design team, led by Fentress Bradburn Architects, was formally engaged in early August, several work sessions have been held to elicit and digest public comments about the design of the facility, the organization of the site, and the effects on the east Lionshead neighborhood. ' • On August 18, a full day of interactive sessions was scheduled with a number of stakeholder groups, including hotel and lodge operators, adjacent property owners, utility service providers, transportation planners, Town of Vail officials and staff members, the conference center ' advisory committee, and the community at large. As a result of these initial sessions, a record of issues and concerns expressed by each group was generated to guide the design team. i D On September 2, a follow-up set of public meetings and site tours was held with the same groups, along with a second community open house. At these meetings, the record of comments from the first meetings was reviewed to be sure designers understood important areas of community concern, and a few key issues were explored in more detail. In particular, designers met on the site with representatives of the Vail International condo association to discuss access to the complex and with Lodge at Lionshead property owners to discuss a potential protected view corridor that they feared might affect their future development opportunities. The design team also toured the existing Lionshead parking structure with Town staff and engineers to review operational issues related to parking and circulation in an effort to determine the feasibility of modifying the structure. Additional comments from the Sept. 2 meetings were added to the summary generated after the August 18 sessions;. the revised comprehensive summary of stakeholder comments is included in this packet. Comments have been organized by category: vision and goals, image, functional considerations, transportation issues, parking, services, and utilities. They have also been color-coded to highlight issues that should be addressed in the design of the facility, issues that would be addressed in the future, and issues that are outside the scope of the design team's work. On September 8-10, the design team gathered in Denver to begin generating master plan concepts to respond to the larger contextual issues that will affect the design of the facility, in particular: parking, Frontage Road circulation, public transit, pedestrian connections, and future redevelopment opportunities on and around the site. Based on the earlier site tours and public comments, a draft list of master plan program elements was generated during these work sessions and used as a basis for evaluating conceptual ideas; that list is included in the packet. Many ideas were generated; these were eventually winnowed down to five sketch diagrams showing how program elements, infrastructure, parking and circulation might be arranged on the site. These five ideas are included in this packet, along with a list of the pros and cons of each, as identified by the design team, Town staff and adjacent property owners who were invited to come to some of the work sessions to react to the team's initial diagrams. r Vision -Goals Town of Vail 18 AUG oa ' Conference Center Stakeholder Meeting Comments L-Project Specifc ~ -Non-Project Specific ~ T -Direct Conflict With Other St:rtement [~' -Project Specific -Future i t 1 f L' Brought Up By Q1:25I10'1 / (, Oral f'IZrtI a; ~ -'- '" ~ N ~ <o ~ v m o 3 mo o= y~ 1 Preservation of VI development opportunities X 2 Preservanon of atllacent properties good wews, sounds, etc X 3 Minimalize impact of construction Sim to Trans #1 X 4 Review herghl limits of adjacent properties and coordinate with destgn X 5 Create a flagship binding X fi Should be referred to as a "Civic" center rather than a "Conference" X center The archdectural character needs to work with the future development 7 X of the adjacenl properties- What do they look likes Design the facility to attract meetings consistent with Vads target 8 market Q.e relatively affluent destination resort guests who are likely to X re*.urn) 9 Identify and try to address community needs on thrs sde X Year round economic engine (Focus on shoulder seasons) f0 -Focus on this as a conference center-try not to solve everybody's X issues or d could fad under the weight of public input 11 Maxim¢e intemalional appeal X 1~ Allow for day hghling with ability to mrrnmize outdoor distractions X (window covenngs) 13 Connection to Dobson ~s benef~c~al X X X 14 Ensure "stanC alone" capability X 15 Accessrb~6ty for lower altrtude visitors X ifi Future expansion of conference centers X X 17 Community feel X 18 Info booth stays visible Relocates Where X 19 Work with VPD on a design to mrnim¢e comes of opportunity X 20 Sustainable design ;LEEDS, Energy Star, Built Green) X X 21 Is building right for locahon~ Is area too smalh X 22 Economic driver -get people into local businesses Sim. #f0 X 23 Charter bus unload at existing structure Move, is the existing parking X structure me best locafron~ 24 Maintain oversized vehicle parking Move off site X 25 Peforming ars center onsite~ Re #t0 X !2fi ford Park location (or new parking facility? X Don" let services and proposed reta l impede the goal of the '~ X COnference facility. Re:#f0 Is it possible to update the VI fa4ade to coincide with the Conference 28 Center fagade~ Or, can the new C C lagade provide an image that X could be used as tnsprration for new Y t Fagade7 29 Maintain rental capabilities of adjacent properties tlunng construction X 30 Min:m2e ambiguity in planning process for ad)acent properties - ???7 X 31 "Tract E" foliage needs to be maintained X 32 Timing of construction is very important to adjacent properties X 33 Bnng people to town X x 34 Skate park shall remain, but needs to be refurbished X 35 Emergency shener capabilities X Function Town of Vail 18 AUG oa ' Conference Center Stakeholder Meeting Comments ii L Li a f 1 1 t ~Z-Project Specific ~ -Non-Project Specitic [3 -Direct Conflict With Other Statement [~ -Project Specitic -Future 9rought Up By Quesnon !Comment ~ ~ = N °' `° o° $ ° b = y ~ _ 2 ¢a`O n.~~ ~a 1 FB to provide sections through adjacent properties to identify X development rights 2 ToV / Ad)acent properties to collaborate in development and defindicn X of view corridors Is there a need for the connection to Dobson? Will the buildings be 3 ibl ? X compat e 4 Use simple rectangular room shapes X 5 Include back of house service to all spaces X ti Also access to exhibit spaces from the loading dock for large (20' plus) i l d 6 h l m X rive erg evators (potent dems Large t e a ) 7 Include redundant elevators X 8 Allow for parking /access for local exhibdors (Mom 8 Pop vans) X 9 Allow for access of large sets Stage/A. V. X 10 Ensure sufficient power is included X 11 Work to Include a connection to the outdoors or an outdoor space X 12 Works internally and externally X 13 Work with transportation, deco2tors and AV technicians X 14 Possibly host performances in ballroom X 15 Acoustic considerations X 16 FlexibiHry within rooms to work wdh a variety of AV egwpment X 17 Emergency generator X 18 Account for loading and delivery needs X 14 Focus on Conference Center as primary function X 20 Coordinate pedestrian access with signage and landscaping X 21 Kitchen should only be a catering (not full service) kitchen so as to X encourage conference guests to eat in restaurants 22 Meeting spaces should be designed to support as many diverse uses X as possible - flexibdity~ (especmlly the bal4ooms; .~~ Allow for inclusion of an art gallery Public ar: rs easy - a gallery isn't. X Srm to Sernces #77 24 VI to share plans for new development wdh FB X F:,.... - rir~ ._,r :~ _,~, r 1. ~.. ~ f ,~ _ ^, I b~" i:, I _ i ~' I X Image Town of Vail 18 AUG oa Conference Center Stakeholder Meeting Cemmer,ts i i r t r 1 ~.-Project Specific ~ -Non-Project Specific CI -Direct Coniliet With Other Statrment Q -Project Spccitie -Future Brought Up By Question /Comment v ~ c ~ ~_ ~, Q~ ~ Q C O ¢dy -' Y -_ ti° ~~ C-~ ~a 1 Loading area will need visual screening X 2 Create a functional and beautiful facility that doesn't become dated any X time soon 3 Important roof image from the mountain (5th elevation) X a Needs to be an iconic structure X 5 Need design freedom from Lior.shead Oes~gn Guidelines X 6 No "back door' image X 7 Use art on mtenor, similar to McCormick Place (Sim. To Services #17J X 8 A facdrty we can be proud of X 9 Ir-loge of existing retail at the parking structure needs to be addressed X Transportation Town of Vail 18 AuG oa Conference Center Stakeholaer Meeting Comments ~~.-Project Specific C( -Non-Project Specific 1=I -Direct Conflict With Other St:~tement Q -Project Specilic -Future Brpurht UD Ey Qt:e5tl0t1 / CGmmBrlt ~~ y C m _ _. i ~ u v u vn v m ~ ; ~ s ° ~ ._ d v r, a _ ¢aO ~~ ~ Maintain vehicular access to VI drive under possible connecion to 1 X Dobson 2 Need to maintain large bus access to VI X Possible access to VI from the East - wJl need to coordinate with VI 8 3 X the Evergreen A Need to maintain access to all adjacent properties during construchon X Sim to Visron•Goals #3 5 Need to maintain 8 not lengthen pedestnan walk to lifts from VI X 6 Recommend loading from the frontage road X Needs to accommodate traffic from a larger area than Vad and the r X local surroundings Charter buses /rom Beaver Creek Needs close coordmaLOn wdh shuttle busses 1 local public 8 X transportation to and from hotels 9 ConsideraLOns of loading and ott loading X X 10 Consider an exa from the west side of parking structure Part of l t I r X ving new entry exi w s ucture so 11 Traffic and safety issues on Frontage Rd X 12 Location of bus stops. Per Civic Center specific X 13 Consider vehicular access to conference center through parking X structure Conflict wdh other movements? Re parking #21 14 Needs to be easily accessible for all forms of transportation. Re #15 X 15 Minimize or delete public transportahon on East Lionshead Grcle X Re. # 14 t6 Delineate a conference center drop-0ff Separate general public using X ' Vansd to I7onsheatl from conference center Don't let the transportation portion overtake the conference center t ~ X Accommodate auto/sernce cirr. !or Crvrc Center, not transit center ,8 ,look into possible revisions m frontage road configuration Re Civic X Center 19 Coordrnahon wdh RV parking, charter day parking Currently onsrte, X possible relocation of(site 20 Ensure adequate exterior lighting between Dobson and the garage X 21 Look Into separating pedestnan access elong meadow dnve from the X adjacent residential properties ?'' Drop off for VRD, Dobson and Library X 23 Formal skier drop off X 24 Opposdion to traffic lights X 25 Carefully review of vehlcularlpedestnan Interaction at SW corner of X structure 26 Terminate Irntown shuttle al south-west corner of LH structure I i X 27 ACCOmmOdBte plans fOf fUlufe lfanSpORatlOn pOSSibihtle5 (mOnOfalh) X za Idcnory public mee;,ng points ~~~ ii x Parking Town of Vail 18 AUG 04 Conference Center Stakeholder Meeting Comments Lam.-Project Specific ~ - ion-Project Specific ~--~ -Direct Conflict With ether Statement C j -Project Specific - Fulurc 5rought U^ By ~ ~ Question /Comment ~ - ; v a c `^ ~ - ~; Y o U n C a°~ QO ~ n ~ - a°- ~~ N ~ d °a C7 2 ¢ Consitler parking beneath new structure X Parking should allow for 2 semi trucks ttrash & food) at the same time X 2 Plus service to ballroom load-rn 3 Parking for satellite trucks needs [o be available with power supplied X 4 A^ cndergrounC entrence to me building ~s preferred (Parkrng) X 5 Need to review exiting from parking structure Re removal of existing X 6 Deal with current transaction Lme delays X 7 Account for rebcation of gates X 8 Account for trash removal for bwiding and garage (front load & roll off X compactor) From Civic Center 9 New deck on Lronshead Parking Structure (only fo serve 125 car X regmremenq 10 Ramping too steep in structure X 11 Poor parking structure srgnage X 12 Garage elevators x 13 ADA accessible X 14 Fire suppression and venUlauon X 15 Restrooms X 16 Redevelopment and eilminatron of void in parking structure X 17 Remove and redo the S half of parking structure d developing X residentiallretail units on south face 19 Remove and redo the N. half of parking Structure it adjustment to X Frontage Rd 19 Snow removal at parking structure X 20 Existing parking structure is not worth saving X ~1 Conference facility should nave ds own parking and not rely on the X adjacent structure (Sell contaned) Re (cans #13 Services Town of Vail 1s AuG oa Conference Center Stakeholder Meeting Comments ~~-Project Specific ~ -Non-Project Specific -Direct Conflict With Other Statemrnt [~ -Project Specific -Future Brought Up 6y Question /Comment ;, y c ~^ °' ~ ~, ~ ~ ~_ v ~ a a p Dm - a ~ ~ c° ~ n 1 No services visible from the East (don't ruin VI's views) X 2 Don't preclude development of adjacent properties with Uul~ry Routing X 3 Business center /copy shop X 4 Coffee shop X 5 Support oriented retail X 6 Convenience store X 7 Concierge X 8 Internet Caf@ X 9 Need to include p{enry of technology antl allow for adaptabdrry and X luture expansion 10 Allow for sattelite uplink X ~~ Need easy access to the loading dock with direct access to large X X spaces 12 Local controls are needed for technology ~n each room X 13 Outdoor soft scape access X 14 State of the Art A/V X ' S ~a,r Conditwnmg X 16 In`crmaGOn Center (relocate existing center) X Part Ume public art curator. Nor on the C.C sfaH. but a space foraR t ~ X could be provided. Sim to Funrron #?3 !8 Retail space X 19 Adtacent property owners expressed conerns with adding retail to the X parking structure 20 Keep Youth Services close to current location X 21 Enclosed walkways to LH V~~Iage I ~ X Utilities Town of Vail 18 AUG oa Conference Center Stakeholder Meeting Comments s r j_~.- Pmjcct Stxcitic ~ -Non-Project Specific ~j -Direct Conflict With (hher Statement [~ -Project Specific -Future Brought UA By question /Comment y v ~ ~ ~ ~, ~, ~ :, -~ ~.-. ~ 0 n ~_ 0 - a ~° w ~ a = a a 0 k a ~ 1 Existing electrical conflict with development on north and south sides o X parking structure 2 Need to locate secondary feeds X 3 Coordination with water and sewer Irne replacement X 4 Storm sewer line onsite X 5 ERWSD to make as Dudts (received) X 6 Fireflow is ERWSD responsibility X 7 Changes to ERWSD systems need to go through a review X 8 Easement widths to be reviewed and considered X B ERWSD will charge Increased engineering design fees for services X beneath streetscape Define. 10 Adddional ERWSD fee may assesed for upzoning Define X 17 Can buy tap in December from ERWSD FBA ro coortlinate X 12 If upsizing of fines is necessary, upsizing shall continue until connectio i t th t X ma n o e nex 13 Coordinate with Vad Police for interior security systems X 14 No indoor transformers (Flee j X ~ MA~~ t~i.ANN~~II~ ~bI~AM I vas ~ c ~v~~ cE~~ T~ u~ ~~~ ~Errr. ~-~o, 2oo~f f fl 1 I. 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Ic~~fi¢ o~ po~it~f~ t~ROG~N1 vim t~-(~~GtGf t v~? Cc (I ~e~c-~ ~ t'~. Gi%.~.fe G~ G~vtL GiPpG~ ~~~~(~lrc,~r2G~ G~rev~ C~a'~-~a,-h~-ci~i~ ~ v~~k-tom ;cfe~.~r~ 1 'P~~~~ ~ i~. ~x~~-Ffin~~feu~t~ai~fi ~a ~rc~ ~N~Dr.1-Fa 'G~- ~ -~ C~Giicfec~ IM~OV~Nt~1~~'(U ~ treloczE-ed ~ Zv~ead•~ eH ~ ~~ ~~ i~ cQ (~Ca`Tl. ~l,. N1~tt is-~d+~n ~iN~n) ~G~?A~~ ~G~-(z~ ~~v~~ ~ r~~ ; wh vv~e a P~~ ~P ~ o~ ~.v~o,N ~cc~e ar~~ti ~wP~i-e~~.. ~ Fl. MA i kl~a w~ UFO-) ~Gt~~ a~G~ ~p t/A~t~ ~NT~~, ~ a ~ / .Pr)w~kfio Y1Pw ~tCCt°~ ~i/Ovtn ~-,t'(ot~i'~ ~ ~i~/P~ gv1G ~ENTG~ ~o ~vEt~~E~l~l . ~ Zv. ~e ~~e ~N~e V t~T f N~I~tA"~ D~1 C~t.~c~t~ C~r`o~ ~ ~r. ~e~~Cp k~e YDU'`N ~~Vt ~GrLr~Y ~ 1.2. 4'/DcI't,~P ~ L{fii~('rl~ P~~~(z-t~G~1J ~ ~. Aw ~'-~~ ~~f~ ~t,Ku f~'G E1C(~At~ r DtJ of ~ N~ C~v~~~Q C~u-f ~t~• ,~ ?~ ~r~~~/e /fi~t~~'Xtwt~7.~ u ~ ~Ce, t~uG(v~~v~ -e~~~f-ins~ Pav~in~c, ar,~u`~r ~~F~~ ~~~ r~ c~~ ~ve~o~t~e~fi t ~ -f e~~. 2~• ~ ~~. i-tOW MuGi-l GIN t~ fi~t~ wr ~r ~r ~ ~ ~w ~ ~ ~. ^s ~ ~ ~ r r~ ~ r r~ option l: -Civic Center plus 1 /2 plate new parking over existing structure -No parking underneath Civic Center -Linear 1 ransit Center along North side of existing stntcttu•e -I' acade ui~ mixed-use tuh-re development along South side optio~i 2: -Civic Center phis U2 plate new parking over existing strucriire -No parking undei7leath Civic Center -Linear Transit Center along North side of existing stnicture -Facade of mixed-use tiiture development along South side ~r rr ~s s ~ ~ ~ wr r ~r ~ ~ i ~ r ~ rr~ +~r~ r r,~~~ r~ ~ p,n ,'74x.. i ~Ir m~~~ ~ ~~ ~ ~ _,_, i~ `, ~'"` ~y "~~'~ . / S \ r (; a ~ql~l~.~ ~ ~a 'lldi~„ I a •4 ~ a I N J J ~ 4 d ~ '~~' 1. ~ SIT a ~ 7` NI'G ryl ~!Vu4ii~~k~~0~i'a I~o`~ ty . ~~ ~?. i Ilxs i~'~~ nr)t1011 __ - ..._... ry 0 ~ I101'~ ~ ~ ~E1G G.G.-~ %2Pt~'i~ ~or __ _. ~ Ida!( oti Ot~e IeVe~--~ mor~~F(~~fe ~cp ~ 2 . Ma~,~ ~ (o~~gf Cry G~io~- vh hh ~1 t ~w~ . ~. P/Dv~l~e~ ~QC~G ~i~istt' fi1't1~/DI/P.tMP,~S o ~i~G~rOh2('~htS S'~D~ ~ ~ l~~f'~i~ ~ ~i o~~, k~ ~~ v~ olu r ' ~ ~PaI S~?~ ' ~ c~N ~ -W~e ~n~P° v~,~ad~~tw~zt der.,k aF~zvk~q ~ ~.'I~~~s~' ~tG: (~t~ ~o~ ~bcc~ ~occ -fo me~e'C~{ weed I ~. '~~f~c~Qfi mod.. ~Ow~ec~Zc~ ~~w~~5~--~t~r-~ wtf~/~. ~ ~ ~rPa~e.~ ~ of c+~cwt~,~r,~ vn avewcewt~ o-~~-o ~ ~~F ~~2~~ ~ = Gr~cs7" n~ o+Jert-. i (. ~wt'u,~~e GG . -~{,~a~ugtn~n woad ktwe -{"o Cho ~~ nn~' Dw~ ~-to WC~~,t~ 1 1. No /r~fi~ fi~cc(~t~.c c~- lo~u~+ l~ve~ to -e~er~jize ~. I,..H G~~fe. ~ & 1~o~er~w(- ma~~~~2e ~w' ~~ e~e~~ ~f-e~zz~ ~ ~ it ~r ~ w rr r~ rr ~ ~ ~ . ~ ~ r r ~ ~ ~! ~, ~, ~` .a- ,u ~~ ~~ : , i ~ Al %, Option ~ (SPOON Z ~ GC. -#- FULL ~ (40(~ 1 ~~ I brea+e~"nett~aw~ ~ ~H,c~ acrs 1 la~'w,crznr.~,9aQcost~r,~acv retmRhfvva~ ~ -eWW~vka~ ~"/aG{ure C?~ 2. Acb~turn2l~k~o~ CoaQ.d'b^G~~Zd u„ ~ 2 half PIRkS ~if nPC... '. ~ ~ CG du1 oh oHe (Pre!?~~/,~n~lcGC~uir~kelou~ 5?etdimS~ ~ cHi/~r~hzl ~~d5~zv~ 1 CoN~ ~ I Iz~f-wookG ~-i+ioF~*~aeu~S~; S~'ruc~t,vr? 1 2."~IuedY~tS~4- npeds~~-m~pra~,~se ~ ~.AcNs more ~,~ow"~"c~i'c.~ ~2~t!'d5e 2d. n u ~. N2~,~~ G~n~ I o~ ~ ~Dl~e~ -ripe ~,~iov~z! i~uPS w- -1~4~ ~~e~~~~~uctG.re. 1.4~ ~1wG~ 1 ~~eal~ D~t,bh r~ 1 Option 3: -Phase 1 -Single level Civic Center plus 125-400 tindergrotind parking spaces - Civic Center dropol~%pickup along Frontage Road -Phase 2 -Demolition of existing parking structure's Northei-~i plates - Possible connection between Southern plates and Civic Center parking -Phase 3 -Construction ofnew Transit Center plus up to 2,000 parking spaces -Phase 4 -Demolition of remaining original parking stiltcture's Southern plates -Phase 5 -Mixed-use redevelopment ol~vacant lot ,,_ _; ..,ti ~.., :.~,~, r ~^r ~r +r~ rr rr r~ r r~ r ^r r r r~ ~ r i~ Option ;Phase 1 Option 3 Phase 3 Option 3 Phase 2 Option ~ Phase 4 i ~ ~r ~ ~ ^r r~ ~ i ~ ~ ~ ~ ~ ~ ~ ~ r ~ .., r ~~ ~.:: ~ - _~.. _...._. _.._-_ . -_._ --___._ allw~fpF~l~!', s Option 3 Phasc 5 ~ Q~I3= ~~Dw~-aura c.c. + ~N~~ u o~ ~~wb sr~cr~z~ 1 fl?!~ rely uhde/npuiE ~ i GG. c,~~( yes trs own ~x°,1 .pwzabd~wxzl~[as Cto-Ia2,3oo-4~~i~ces~ ' ~ 2 le~d~s atisfu, ~ e ve uti~acYux-hP i ~aua!at~e~ pis rplacema~; nol~~j iag 1 -ra -t~ w~v~5~ed u~ up~j ~ ~.~wa~~g~1n ~~ ~ ice-w~ aF ~.. ~ruG~G u1 v dis~ ~~l'ti1 t~ OF ~~~~ s ~.(ac e+nne~~ ~~ ~~ v~ ~~ ~ . ~. C~f~-~1C~i~2~1°~ w'I'1~7r~~~'V~tiy~G~~t~Q G~v, oVl G; ~~' ~F' ~. Std . ~o~.' ~~re~Gt~S~,ro to G.~. In1~~( ~ , V~ 1~ ~°G~e~ ~ h v~PC,t- G.G . ~G,r~ wi tb -~ r~,~ wt~deUe~vr,~d vv, ~~t ,~~,~/~Pi~-~fou~/ ~ve~. j~~ ~/~C' ti`~(A CDv~fXDwuS2 C'b~'" '(2wtedtec~ wn 1~e 27 ~~Z~ ,~`~ ~_ -~.~ P~~ ~r~~t u -~ve~ ~ -E~~e~ . 1 Option 4 -Replace existing parking stricture tvitli new Transit Center plus up to 2000 parking spaces -Civic Center to the South of new parking stricture (allows for single level Center) -Future mixed-use developments to the East and West of the Civic Center -Potential additional future development on top of Civic Center ~ ~ r ~ a~ r ~ ~ ~ ~ wir ~ ~ ~ ~ ~ r ~ ~ ~~~~ ~,~~wA~~~~i~~ti~~;~=~NN~~~~ I,r ry~~,~: f / ~ ° ---~ ~ - -- --- _ ~-- ~ „. ~~ ~~ '~~~ ..~ !u:__ fr / ,r ~ ~ ~ ~'; --- • . yr ~ ~_. ,., r ~~ ~ i Hiu ~ ~~~~'~~~~'~ii$~"INlli~e~ll~d~iili~i~„~lip~ph$d~i~6y~~„~wN'd~~g~,'~~~y~,~~~~~ ~ ~~il,~N1~N,,, r¢~"'4.~.. r~~,~ ~ . Option 4 ~ o~i~GYJ ~= ~tw~~ A cceav ~ir~ ^ 1 t. AIIDUIS U,°~~ G~U~P~~(I ~ ~3~"'-~NL~104~Z' G~'IQ c, ~ ~. G~~~ -~~Xed - k~ olevpfo~me~?"o~~o/~'~hPS- •-~~ czv, -lam ~h~~c~ 1 • -i~t~t c~ ~ dog u~ i ~-U~T~. v~.v~ ~~~ s 1 1 1 G~ ln~vv~e~ia~l ac.~f'~i/~S ~, ~t'~ ~~r~(~e. •~ -f-P~ ~d , I ~v~~. ~~ 1, N~ ~- °~l~e Vi ~! qG~2 . Z.C~ ~ cbhe ~ t cw+~w-~` Sc~?dc~r . ~,.'Di~u~s ~/ ~+~ °~u't'~ co~`gfirud Z~r' . ~. I,~~~e.~ vn~yc,~d - u~ d~uc ro°~7~" u~~c/~~f ~~w~ +~atu.ived Gvt Situ,--~ -~ew ~thuc~tu~ ~~1'z,-~~~ au~d (or ~vP~ vm urn f~.-4~~+. ~. G'~'2ak~1 ~uwitt7~( ~~c~- ~~. (~. ~t~swf-~~~ze ~. U-~ G.~cty r~s w~ucG, c~ ~t~ 3. Option 5: -Remove East side of existing parking sttltctltre -Move Civic Center site West to allow space for access to underground loading and parking all on the East end -New parking and ramp along East side of existing parking sttltctllre -Linear Transit Center along Frontage Road A ...d yl _. ..... _. ______ ____.__ J ~~ ~~ _--` Q-~ x_37 ~7 ~~7 ~ r~7 ~~ Ca IY7 _tT r=_ r'~-_ o o v u cc .n ~ ~- ` ~~ `~ - _ ,'i ~ / -_ a '(~ ~ ~ ' ~ bl I ~ I ~, `j I <' ,; A~ ,:. P- S ~ ~ ~y ~ ~ ~ ~ ,~; ~ r ~ , ti ~;, a ..., ~,. i',~~ ~ ~I ~~ ; - - ,.P..... ~ ~ ~~ ~ ~ v.~.~ r~l,.~, p . ~ ~ ~, ~ r ~ ~,.., ibI ~ , Qy _~ .. , .. ,,_,,.,,, ,t ~„{,~.. pw.1,~.,. ~. , , ` ~^ i .,~ - _~ ~ t --_ - __ $~f 1j ~ ~~ ~ ~h~. ~~. ~.~~ r~• J "1 ~~ ~ i~ ~++YF,m:S ~ c ... ~_. ~ d ;,~ ~~ .f ~, , ._ ,, ~~~h, ~~ ~ ,' r ~ ., ~~- :.- _ ~.. i ~ r~ Option 5 J •r ~ oF'noN 5 r°-DU~ A SKUSN TO tH~ WEST I. l amen GG . -~a~~~` p~- ova. ~rle. I ~.Ca+~o~i~4ec, w, nwfi Pam ~ ~tv~~ C~t'cu.~c~~M a'~' ~agte+~d a~ ti;,~ 3. Irn~+v~S ~tk, ~ l~'~~Z~ -~Inu~ lM -~I~S'~'IM~' ~-~uC~-~ 1 ' ~~~ ~ !. ~'an~(~ ~ ~ v~cP a ~~ a1 "-ems fi .end w~u.~1- ~e Covo~d ~ ~'i~ 1I~.P (vii-' 1 2_ ~U~t,~,CAxUlY~'~O~GI '~ /LG~e~e~v(7 D/?.+n.~Aii~'~- Q fon~~rov~~~ . ' ~. N~ geed ~ ~~a~~.~ ~~~v~ce ttel~~Le 1 1 Attachment B: Updated Process Flow Chart Conference Center Time Line September 2004 ~ October 2004 i ~ October 12 ~- i i Public Meetings 1-4 ~' September 22 September 15 !, Pubic Meeting-4:00 October 5 1 Update on Process September 22 Se tember 22 - Jor(tt Meetln with Council, October 5: 2. Review Masterplan optionsi Conf. ~ ToV Library p g - _, October 19 p ~ September 21 Conf. Committee October 5 PEClDRB Be in la Develo 3 _ _ ~ l ~ Council A p Se tember 8-10: Committee ,~ _ 9 P ~_- __ pproval of referred Presentation of 1. Marketing and ~ Refine Masterplan ~ 1 Review/refine Masterplan ~ Conceptual Schematic Master Ian & Site 0 lion Masterplanning - -' 1. Facility -;~ ~ 1. Update on Process p p Masterplan Options t4. Operations ~ 0 lions 0 g 3 Council A r Design Charette Governance i2 Review Master Ian o lions p ptions Desi ns pp oval of GC RFP GouncillPEClDRB 2. Masterplan p p 2 Preferred AlternativQ?~ - - ~ '~ 4 Facilil Governance a royal 2 Masterplan I y pp options October 18 options ~ ~ Conf. Committee 4 Introduction of 3 bldg concepts _.m_ ~1 t Governance Structure -T 2 Introduction of 3 bldg concept. ~ 3. Recommend i masterplan alternative. September 22: October 11 _ -"~ Masterplan Options PEC Meeting to review--- _ October 21: presentation to ToV Masterplan Options ', Conf. Committee staff ~ , 1.Shodlist GC r Candidates 2. Review Bldg September 13 ~ October 12: Concepts Distribute GC RF0 - - - - -- - -~ GC RFOs due 3. Sustainable Design L I 4 Mktg/Operations October 2004 (Continued) November 2004 December 2004 ,`~ ' --- - November 1: Public Meetings 1-4 November 2 November 16 Town Council Town Council December 22: November 16: December 14-15. 1 Update on Process i-Review updated 1 Approval of Schematic ~,. December 8: Issue NTP for ~ 2 Review Bld Conte is Schematic Desi n 1` Distribute RFP to - Conf. Committee g p g ~ ~ Design /' GC RFPs Due Desi n ~ Short-listed GCs GC Oral Interviews December 21 9 Decision on GC shortll'st 2 Approval of Facility, ~ Council Declson on ~ Development V ~ Operator RFO =" \ 1 GC Contract Award ..~,. ~ - 2. Schematic DesignlEstimate Approval -------- ~~ 3 Decision to sell bonds' October 21: Public Meetings 1-4 November 4 December 6. Conf. Conunittee November 18: December 3: Conf. Committee 1. Review of Distribute RFO to Facility Operator - 1 Update on Process Facilit 0 erators RFOs Due Short-list Facility 2 Review Bldg Concepts Schematic Design y p Operators ,' _._ , ! -- - _~ _ i January 2005 ~ ~ _ _ _ --- p -- _ -. _ Development February 2005: ~A ril 2005; July 2005: Review Process Legend Begins I ~ Review of Design Review of 100% Site ~ 'Review of 100% Bldg ! Development Construction Documents Construction Documents ~~I =- Town Council (TC) Decision & ~-- -- `- - ~ - i - 1 Public input . -- ~- ~ ~~ Color Gr rf 'I Pubic Input ~ February 2005, ~ ~, Conf. Committee February 2005. April 200a / Apnl 2005: July 2005 1. Review of Town Council Review of 100% July 2005: Conference Committee ~ ~ 1 A royal of best n > ---~' Review of 100°10 \/ < Town Council Town Council 9 Site Construction , ~~ Desi n pp g J 1 Approval of Site '- ®~ Building ~5 ~ ~ 1 A royal of 100°1o Building Development Drawingsi Construction pp Development Documents Construction Documents Documents Construction Documents C~ Staff Action DrawingslEstimafe Estimate - - MEMORANDUM TO: Vail Town Council FROM: Department of Community Development DATE: September 21, 2004 SUBJECT: Provision of a copy of the memorandum and attachments provided to the Planning and Environmental Commission on September 13, 2004, regarding the Crossroads redevelopment.- Staff is providing the Town Council with additional copies of the September 13, 2004, Planning and Environmental Commission memorandum and attachments for informational purposes. If you have any questions after reviewing the memorandum and attachments please do not hesitate to call Warren Campbell at 479-2148. :.: -:. ~: !, , MEMORANDUM TO: Planning and Environmental Commission FROM: Department of Community Development DATE: September 13, 2004 SUBJECT:. A request for a recommendation to the Vail Town Council on a proposal to establish Special Development District No. 39, pursuant to Article 12- 9(A), .Special Development District, Vail Town Code, to allow for the redevelopment of Crossroads, a mixed use development; a request for a text amendment to Section 12-2-2, Definitions, Vail Town Code, pursuant to Section 12-3-7, Amendment, to add a definition for bowling alley;. a request for a text amendment to Section 12-7E-4, Conditional Uses, Vail Town Code, pursuant to Section 12-3-7, Amendment, to add bowling ' alleys as a conditional use; and. requests for conditional use permits to allow for the construction of an outdoor operation of the accessory uses as set forth in Section 12-7E-5 (ice skating rink); a major arcade to include indoor entertainment; a theater, meeting rooms, and convention facilities; multiple-family dwellings and lodges; and a private club to allow for the establishment of a for sale parking club, pursuant to Section 12- 7E-4, Vail Town Code, located at.141 and 143 Meadow Drive/Lot P, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto: Applicant: Crossroads East One, LLC, represented by Mauriello Planning Group Planner: Warren Campbell I. SUMMARY The purpose of this meeting is to allow the applicant an opportunity to present, the proposed redevelopment plans for Crossroads to the Planning and Environmental Commission and to provide the applicant, public, staff, and the Commission an opportunity to identify issues for discussion at a future meeting. The Commission should listen to the proposal at this initial introduction and ask questions regarding any aspect which would further clarify the goals and intent of the project. The Commission is not being asked to take any formal action on this application at this time. As such, staff will not be providing a formal recommendation at this time. II. DESCRIPTION OF THE REQUEST The applicant, Crossroads East One, LLC, represented by Mauriello Planning Group, LLC, has requested a work session meeting with the Planning and Environmental Commission to present a proposed development application and ~ request for the establishment of a new Special Development District (SDD) No. 39 intended to facilitate the redevelopment of Crossroads, located at 141 and 143. Meadow Drive/Lot P, Block 5D, Vail Village Filing 1. A vicinity. map has been attached for reference (Attachment A). 1 As stated by the applicant, the Crossroads Redevelopment includes the following list of uses and public benefits: • An increase in annual sales and property tax revenue from the current of $180,000 to the proposed figure of $1.5 million (RETT tax contributions of $2 million plus); • 565 subsurface parking spaces (198 in excess of Town Code); • .Underground Entertainment Complex including; • 4-screen movie theater with stadium seating (largest capacity and highest quality on Western Slope); • 10- lane bowling alley and sports bar/night club; • Family arcade of 20,000 sq. ft. including a restaurant facility; • Indoor climbing walls of 24' in height; • Outdoor ice skating rink for public skating in winter/water-recreation feature in the spring and summer months; • New public plaza of/2-acre (24,000 sq. ft.) in the heart of Town for public gatherings and events; • Public accessible restrooms at the pedestrian level; • 55,000 sq. ft. of new high quality retail and restaurant space at the pedestrian level and one floor above; • 5,000 sq. ft. grocery store in the heart of the Vail Village; • Removal of skier parking from South Frontage Road on busy days by allowing use of Crossroads parking facility (surplus of 198 parking spaces); • Relocated loading and delivery docks (Frontage Road access) available to adjacent properties; • New streetscape and pedestrian improvements on all sides of site including landscape medians in the South Frontage Road; • Buffering of I-70 highway noise from the pedestrian areas south of the project. • The project also includes the construction of approximately 84 residential dwelling units in a structure where the building mass and height is concentrated along the South Frontage Road in what appears as a series of buildings. In conjunction with the requested establishment. of a new SDD the applicant will be requesting a text amendment to the zoning regulations and multiple conditional use permits. The specifics of those requests are identified below: • A request for a text amendment to Section 12-2-2, Definitions, Vail Town Code, pursuant to Section 12-3-7, Amendment, to add a definition. for "bowling alley". • A request for a text amendment to Section 12-7E-4, Conditional Uses, Vail Town Code, pursuant to Section 12-3-7, Amendment, to add bowling alleys as a conditional use. • Requests for conditional use permits to allow for the construction of an outdoor operation of the accessory uses as set forth in Section 12-7E-5 (ice skating rink); a major arcade to include indoor entertainment; a theater, meeting rooms, and convention facilities; multiple-family 2 dwellings and lodges; and a private club to allow for the establishment of a for sale parking club, pursuant to Section 12-7E-4, Vail Town Code. • A request for a recommendation to the Vail Town Council on a proposal to establish Special Development District No. 39, pursuant to Article 12- 9(A), Special Development District, Vail Town -Code, to allow for the redevelopment of Crossroads: The key elements of the. proposal inclide: • Demolition and redevelopment of one of Vail's Commercial Service Center zoned properties, • A proposed deviation from the allowable number of dwelling units (+37 additional units) • A proposed deviation from .the allowable amount of Gross Residential Floor Area (+188,948 square feet additional) • A proposed deviation from the allowable building height (105 feet) • The creation of a multiple level below grade parking structure holding 565 parking spaces. • The establishment of a private parking club. • Provision for employee housing units located off-site to accommodate the net increase in employees generated by this redevelopment. • The development of~ structures which are between 2 and 8 stories of structure above grade. • The construction of a new enclosed loading dock with access from the South Frontage Road. • The location of the buildings. within setbacks in several locations and in .some cases over the property line. Two subterranean levels of the building extend out into the Village Center Drive and East Meadow Drive right-of-ways. A copy of the Crossroads Redevelopment report from the applicant has been attached for reference (Attachment B). A reduced copy of the floor plans and elevations have been attached for reference (Attachment C). III. BACKGROUND • .This property was annexed into the Town of Vail by Court order on August 26, 1966, as a part of the Original Town of Vail. • The existing Crossroads was developed in the 1970's as a mixed use development which has changed little since. • The Crossroads property is one of three properties zoned Commercial Service Center. The other two properties are the Gateway Building and the WestStar Bank Building, both of which are Special Development Districts. • On September 7, 2004, the Town Council granted unanimous approval for the applicant to proceed through the review process. Several members expressed concern over the extent of the encroachments into the right-of-way. ~ 3 IV. ROLES OF THE REVIEWING BOARDS The purpose of this section of the memorandum is to clarify the responsibilities of the Design Review Board, Planning and Environmental Commission, Town Council, and staff on the current applications submitted on behalf of Vail Resorts Development Company. A. Text Amendment Planning and Environmental Commission: Action: The PEC is advisory to the Town Council. The PEC shall review the proposal for and make a recommendation to the Town Council on the compatibility of the proposed text changes for consistency with the Vail Comprehensive Plans and impact on the general welfare of the community. Design Review Board: Action: The DRB has NO review authority on code amendments. Staff: The staff is responsible for ensuring that all submittal requirements are provided. The staff advises the applicant as to compliance with the Zoning Regulations. Staff provides analyses and recommendations to the PEC and Town Council on any text proposal ' Town Council: Action: The Town Council is responsible for final approval/denial on code amendments. The Town Council shall review and approve the proposal based on the compatibility of the proposed text changes for consistency with the Vail Comprehensive Plans and impact on the general welfare of the community. Order of Review: Generally, applications will be reviewed first by the PEC for acceptability of use and then by the DRB for compliance of proposed buildings and site planning.. B. Conditional Use Permit Planning and Environmental Commission: Action: The PEC is responsible for frnal approval/denial of CUP. ~. The PEC is responsible for evaluating a proposal for: 1. Relationship and impact of the use on development objectives of the Town. 4 2. Effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities and public facilities needs. 3. Effect upon traffic, with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and. control, access, maneuverability, and removal of snow from the streets and parking areas. 4. Effect upon the character of the area in which the proposed use is to be . located, including the scale and bulk of the proposed use in relation to surrounding uses. 5. Such other factors and criteria as the Commission deems applicable to the proposed use. 1 6. The environmental impact report concerning the proposed use, if an environmental impact report is required by Chapter 12 of this Title. Conformance with development standards of zone district Lot area Setbacks Building Height Density GRFA Site coverage Landscape area Parking and loading Mitigation of development impacts Design Review Board: Action: The DRB has NO review authority on a CUP, but must review any accompanying DRB application. Town Council: Actions of DRB or PEC maybe appealed to the Town Council or by the Town Council. Town Council evaluates whether or not the PEC or DRB erred with approvals or denials and can uphold, uphold with modifications, or overturn the board's decision. Staff: The staff is responsible for ensuring that all submittal requirements are provided and plans conform to the technical requirements of the Zoning Regulations. The staff also advises the applicant as to compliance with the design guidelines. Staff provides a staff memo containing background on the property and provides a staff evaluation of the project with respect to the required criteria and findings, an'd a recommendation on approval,. approval with conditions, or denial. Staff also facilitates the review process. 5 C. Special Development District and Maior Amendment Order of Review: Generally, applications will be reviewed first by the PEC for impacts of use/development, then by the DRB for compliance .of proposed buildings and site planning, and final approval by the Town Council. Planning and Environmental Commission: Action: The PEC is advisory to the Town Council. The PEC shall review the proposal for and make a recommendation to the Town Council on the following: • Permitted, accessory, and conditional uses • Evaluation of design criteria as follows (as applicable): ' A. Compatibility: Design compatibility and sensitivity to the immediate environment, neighborhood .and adjacent properties relative ~to architectural .design, scale, bulk, .building height, buffer zones, identity, character, visual integrity and orientation. . B. Relationship: Uses, activity and density which provide a compatible, efficient and workable relationship with surrounding uses and activity. C. Parking And Loading: Compliance with parking and loading requirements as outlined in Chapter 10 of this Title. D. Comprehensive Plan: Conformity with applicable elements of the Vail Comprehensive Plan, Town policies and urban design plans. E. Natural and/or Geologic Hazard: Identification and mitigation of natural and/or geologic hazards that affect the property on which the special development district is proposed. F. Design Features: Site plan, building design and location and open space provisions designed to produce a functional development responsive and sensitive to natural features, vegetation and overall aesthetic quality of the community. G. Traffic: A circulation system designed for both vehicles and pedestrians addressing on and off-site traffic circulation. H. Landscaping: Functional and aesthetic landscaping and open space in order to optimize and preserve .natural features, recreation, views and function. 6 I. Workable Plan: Phasing plan or subdivision plan that will maintain a workable, functional and efficient relationship throughout the development of the special development district. - Recommendation on development standards including, lot area, site dimensions, setbacks, height, density control, site coverages, landscaping and parking Design Review Board: Action: The DRB has NO review authority on a SDD proposal, but must review any accompanying DRB application The DRB review of an SDD prior to Town Council approval is purely advisory in nature.. The DRB is responsible for evaluating the DRB proposal: - Architectural compatibility with other structures, the land and surroundings - Fitting buildings into landscape - Configuration of building and grading of a site which respects the topography - Removal/Preservation of trees and native vegetation - Adequate provision for snow storage on-site - Acceptability of building materials and colors - Acceptability of roof elements, eaves, overhangs, and other building forms - Provision of landscape and drainage S - Provision of fencing, walls, and accessory structures - Circulatioh and access to a site including parking, and site distances - Location and design of satellite dishes - Provision of outdoor lighting - Compliance with the architectural design guidelines of the Lionshead Redevelopment Master Plan Staff: The staff is responsible for ensuring that all submittal requirements are provided and plans conform to the technical requirements of the Zoning Regulations. The staff also advises the applicant as to compliance with the design guidelines. Staff provides a staff memo containing background on the property and provides a staff evaluation of the project with respect to the required criteria and findings, and a recommendation on approval, approval with conditions, or denial. Staff also facilitates the review process. Town Council: Action: The Town Council is responsible for final approval/denial of an SDD. The Town Council shall review the proposal for the following: • Permitted, accessory, and conditional uses • Evaluation of design criteria as follows (as applicable): 7 A. Compatibility: Design compatibility and sensitivity to the immediate environment, neighborhood and adjacent properties relative to architectural design, scale, bulk, building height, buffer zones, identity, character, visual integrity and orientation. B. Relationship: Uses, activity and density which provide a compatible, efficient and workable relationship with surrounding uses and activity. C. Parking And Loading: Compliance with parking and loading requirements as outlined in Chapter 10 of this Title. D. Comprehensive Plan: Conformity with applicable elements of the Vail Comprehensive Plan, Town policies and urban design plans. E. Natural and/or Geologic Hazard: Identification and mitigation of natural and/or geologic hazards that affect the property on which the special development district is proposed. F. Design Features: Site plan, building design and location and open space provisions designed to produce a functional development responsive and sensitive to natural features, vegetation and overall aesthetic quality of the community. G. Traffic: A circulation system designed for both vehicles and pedestrians addressing on.and off-site traffic circulation. H. Landscaping: Functional and aesthetic landscaping and open space in order to optimize and preserve natural features, recreation,, views and function. I. Workable Plan: Phasing plan or subdivision plan that will maintain a workable, functional and efficient relationship throughout the development of the special development district. - Approval of development standards including, lot area, site dimensions, setbacks, height, density control, site coverages, landscaping and parking V. APPLICABLE PLANNING DOCUMENTS A. Town of Vail Zoning Regulations Section 12-7E: 1 Commercial Service Center (CSC) District (in part) 12-7E-1: PURPOSE: The Commercial Service Center District is intended to provide sites for general shopping and commercial facilities serving the Town, together with limited multiple-family dwelling and lodge uses as may, be appropriate without interfering 8 with the basic commercial .functions of the District. The Commercial Service Center District is intended to ensure adequate light, air, open space, and other amenities appropriate to permitted types of buildings and uses, and to maintain a convenient shopping center environment for permitted commercial uses. Article 12-9A: Special Development (SDD) District (in part) 12-9A-1: PURPOSE: The purpose of the special development district is to encourage flexibility and creativity in the development of land in order to promote its most appropriate use; to improve the design character and quality of the new development with the town; to facilitate the adequate and economical provision of streets. and utilities; to preserve the natural and scenic features of open space areas; and to further the .overall goals of the community as stated in the Vai! comprehensive plan. An approved development plan for a special development district, in conjunction with the property's underlying zone district, shall establish the requirements for guiding development and uses of property included in the special development district. The special development district does not apply to and is not available in the following zone districts: Hillside residential, ~ single-family, duplex, primary/secondary. The elements of the development plan shall be as outlined in section 12-9A-6 of this article. B. Vail Village Master Plan The Vail Village Master. Plan is based on the premise that .the Village can be planned and designed as a whole. It is intended to guide the Town in developing land use laws and policies for coordinating development by the public and private sectors in Vail Village and in implementing community goals for public improvements. It is intended to result in ordinances and policies that will preserve and improve the unified and attractive appearance of Vail Village. Most importantly, this Master Plan shall serve as a guide to the staff, review boards, and Town Council in analyzing future proposals for development in Vail Village and in legislating effective ordinances to deal with such development.. Furthermore, the Master Plan provides a clearly stated set of goals and objectives outlining how the Village will grow in the future. The Vail Village Master Plan is intended to be consistent with the Vail Village Urban Design Guide Plan, and along with the Guide Plan; it underscores the importance of the relationship between the built environment and public spaces. Goals for Vail Village are summarized in six major goal statements. While there is a certain amount of overlap between these six goals, each focuses on a particular aspect of the Village and the community as a .whole. The goal statements are designed to establish a framework, or direction, for the future growth of the Village. A series of objectives outline specific steps that can be taken toward achieving each stated goal. Policy statements have been developed to guide the Town's decision-making in achieving each of the stated objectives, whether it be through the review of private sector development proposals or in implementing capital improvement projects. 9 The Vail Village Master Plan's objectives and policy statements address key issues relative to growth and development. These statements establish much of the context within which future development proposals are evaluated. In implementing the Plan, the objectives and policies are used in conjunction-with a number of graphic planning elements that together comprise this Plan. While the objectives and policies establish a general framework, the graphic plans provide 'more specific direction regarding public improvements or development potential on a particular piece of property. The Vail Village Master Plan is intended to serve as a guide to the staff, review . boards and Town Council in analyzing future proposals for development in Vail Village and in legislating effective ordinances to deal w"ith such development..The most significant elements of the Master Plan are the goals, objectives, policies and action steps. They are the working tools of the Master Plan. They establish the broad framework and vision, but also layout the specific policies grid action steps that will be used to implement the Plan. As noted on page 35 of the Master Plan, "It is important to note that the likelihood of project approval will be greatest for those proposals that can fully comply with the Vail Village Master Plan." Staff believes this statement re-emphasizes that the Master Plan is a general document providing advisory guidelines to aid the Town in analyzing development proposals and that full, compliance is not required in. order for a project to be approved. The stated goals of the Vail Village Master Plan are: Goal #1 Encourage high quality redevelopment while preserving the unique architectural scale of the Village in order to sustain its sense of community and identity. Objective 1.2: Encourage the upgrading and redevelopment of residential and commercial facilities. Objective 1.3: Enhance new development and redevelopment through public improvements done by private developers working in cooperation. with the Town. Goal #2 To foster a strong tourist industry and promote year-round economic health and viability for the Village and for the community as a whole. Objective 2.3: Increase the number of residential units available for short term overnight accommodations. c Objective 2.5: Encourage the continued upgrading, renovation and maintenance of existing lodging and commercial .facilities to better serve the needs of our guests. 10 Objective 2.6: Encourage the development of affordable housing units through the efforts of the private sector. Goal #3 To recognize as a top priority the enhancement of the walking experience throughout the Village. Objective 3.1: Physically improve the existing pedestrian ways by landscaping and other improvements. Objective 3.2: Minimize the amount of vehicular traffic in the Village to the greatest extent possible. Objective 3.4: Develop additional sidewalks, pedestrian-only walkways and accessible green space areas, including pocket parks and stream access. Goal #4 To preserve existing open space areas and expand green space opportunities. Objective 4.1: Improve existing open space areas and create new plazas with greenspaces and pocket parks. Recognize the different roles of each type pf open space in forming the overall fabric of the'Village. Goal #5 Increase and improve the capacity, efficiency and aesthetics of the transportation and circulation system throughout the Village. Objective 5.1: Meet parking demands with public and private parking facilities: Goal #6 To insure the continued improvement of the vital operational elements of the Village. Objective 6.1: Provide service and delivery facilities for existing and new development. Objective 6.2: Provide for the safe and efficient functions of fire, police and public utilities within the context of an aesthetically pleasing resort setting. VI. SITE ANALYSIS A more complete site analysis will be provided at a future meeting of the Planning and Environmental Commission. Given that this is the. initial introduction to the Crossroads redevelopment staff anticipates that there may be changes to the proposal that will affect the development standards analysis. According to the application information provided by the applicant, no deviations to the prescribed development standards are sought with the exception of maximum allowable building height, maximum number. of dwelling units, maximum amount of .Gross Residential Floor Area, increased site coverage, 11 reduced landscape area, and multiple encroachments into setbacks and Town of Vail right-of-way. Zoning: Commercial Service Center Land Use Plan Designation: Vail Village Master Plan Study Area Current Land Use: ,Mixed Use/Residential Development Standard Allowed Proposed Lof Area: ". ~ 20,000 sq.ft. 115,129 sq.ft. Buildable Area: 115,129 sq.ft. Setbacks: Front: 20' 0' Sides: 20' 0' Rear: 20' 0' Building Height: 38' 105' Density: 18 units/acre 31.8 units /acre 47 D.U.s 84 D:U.s GRFA: 46,051.6 sq. ft. 235,000 sq. ft. (510%) Site Coverage: 86,346.8 sq.ft. 114,971 sq.ft. (75%) Maximum (99.7%) Landscape Area: 23,025.8 sq.ft. 17,942 sq.ft. - (20%) Minimum (15.6%) Parking: 367 spaces 565 spaces (198 additional) Loading/Delivery 5 berths 5 berths VII. SURROUNDING LAND USES AND ZONING Land Use Zoning North: CDOT ROW None South: Mixed Use Commercial Core II District/Public Accommodation East: Public Parkin g General Use District West: Mixed Use SDD No. 6 VIII. DISCUSSION ISSUES The purpose of this work se ssion meeting is to allow the applicant an opportunity to present the redevelopment plans for Crossroads to .the Planning and Environmental Commission and to provide the applicant, public, staff, and the Commission an opportunity to identify issues for discussion at a future meeting. 12 The Commission is not being asked to take any formal positions on this application at this time. However, staff has identified several issues at this time that we believe should be discussed. The issues are: Complete Development Application The Town of Vail has reviewed the development application submitted by the applicant's representative for completion and compliance with the prescribed submittal requirements. Upon completion of our (Community Development, Public Works, and Fire Department) review, it has been determined that additional information is required to be submitted and reviewed before any final decisions may be made by the reviewing boards. Many of these issues have already been communicated to the applicant. Others have not. For reference purposes, the following information is needed: • A sun/shade analysis needs to be completed per the requirements (site plan view) in order to identify the impacts of the additional height on neighboring properties. • A complete landscape plan prepared. in accordance with the requirements outlined on the Town of Vail development review application. • Have a 3-Dimensional model produced for the proposal so as to aid in the understanding of the extent of the proposal. • Details regarding the establishment and operation of 'the proposed private parking club. • As the review process continues staff may will be continuing to review plans for completeness or additional needed items. Pursuant to Section 12-9A-5, Submittal Requirements, of the Vail Town Code, states in part "The administrator and/or the reviewing body may require the submission of additional plans, drawings, specifications, samples or other materials if deemed necessary to properly evaluate the proposal. ". Is there any additional information or materials that the Planning and Environmental Commission finds is necessary to be submitted for review and consideration prior to acting upon the requests of the applicant? Proposed Setback Encroachments Proposed Underground Parking Structures and Traffic Impacts Mitigation of Development Impacts Pursuant to Section 12-9A-9, Development Standards, Vail Town Code, "Development standards including lot area, site dimensions, setbacks, height, density control, site coverages, landscaping and parking shall be determined by the Town Council as part of the approved development 13 plan with consideration of the recommendations of the Planning and Environmental Commission. Before .the Town Council approves development standards that deviate from the underlying zone district, it should be determined that such. deviation provides benefits to the Town that outweigh the adverse effects of such deviation. This determination is to be made based on evaluation of fhe proposed special development district's compliance with the design criteria outlined in Section 12-9A-8 of this Article." Public Benefits Pursuant to Section 12-9A-1, Purpose, in part, of the Vail Town Code, "The purpose of the Special Development District is to encourage flexibility and creativity in the development of land in order to promote its most appropriate use; to improve the design character and quality of the new development with the Town; to facilitate the adequate and economical provision of streets and utilities; to preserve the natural and scenic features of open space areas; and to further the overall goals of the community as stated in the Vail Comprehensive Plan. An approved development plan for a Special Development District, in conjunction with. the property's underlying zone district, shall establish the requirements for guiding development and uses of property included in the Special Development District. The Special Development District does not apply to and is,not available in the following zone districts: Hillside Residential,, Single-Family, Duplex, Primary/Secondary. The elements of the development plan shall be as outlined in Section 12-9A-6 of this Article." Furthermore, Sections 12-9A-8, Design Criteria, and 12-9A-9, Development Standards, of the Vail Town Code, states, in part, ult shall be the burden of the applicant to demonstrate that submittal material and the proposed development plan comply with the development standards and design criteria, or demonstrate that one or more of them is not applicable, or that a practical solution consistent with the public interest has been achieved." And, "Development standards including lot area, site dimensions, setbacks, height, density control, sife coverage, landscaping and parking shall be determined by the Town Council as part of the approved development plan with consideration of the recommendations of the Planning and Environmental Commission. Before the Town Council approves development standards that deviate from the underlying zone district, it should be determined that such deviation provides benefits to the Town that outweigh the adverse effects of such deviation. This determination' is to be made based on evaluation of the proposed special development district's compliance with the design criteria outlined in Section 1.2-9A-8 of this Article. " 14 IX. CRITERIA AND FINDINGS The following section of this memorandum is included to provide the applicant, . community, staff, and Commission with an advanced understanding of .the .criteria and findings that will be used by the reviewing boards in making a final decision on the proposed applications. Text Amendment Criteria and Findings A. Consideration of Factors Regarding Text Amendmerits: 1. The extent to which the text amendments further the general and specific purposes of the zoning regulations; and 2. The extent to which the text amendment would better implement and better achieve the applicable elements of the adopted goals, objectives, and policies outlined in .the Vail comprehensive plan and is compatible. with the development objectives of the town; and 3. The extent to which the text amendment demonstrates how conditions have substantially changed since the adoption of the subject regulation and how the existing regulation is no longer appropriate or is inapplicable; and 4. The extent to which the text amendment provides a harmonious,, convenient, workable relationship among land use regulations consistent with municipal development objectives; and- 5. Such other factors and criteria the commission and/or council deem applicable to the proposed text amendment. B. The Planning and Environmental Commission shall make the following findings before granting a text amendment: 1. That the amendments are consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail comprehensive plan and is compatible with the development objectives of the town; and 2. That the amendments further the general and specific purposes of the zoning regulations; and 3. That the amendments promote the health, safety, morals, and general welfare of the town and promote the coordinated and harmonious development of the town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality. 15 Conditional Use Permit Criteria and Findings A. Consideration of Factors Regarding Conditional Use Permits: 1. Relationship and impact of the use on the development objectives of the Town. 2. The effect of the use on light and air, distribution of population, transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities needs. 3. Effect upon traffic with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal. of snow from the street and parking areas. 4. Effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. B. The Planning and Environmental Commission shall make the following findings before granting a conditional use permit: 1. That the proposed location of the use is in accordance with the purposes of the conditional use permit section of the zoning code and the purposes. of the, Public Accommodation zone district. 2. That the proposed location of the use 'and the conditions under which it will be operated or maintained will. not be detrimental to the public health, safety, or welfare or materially injurious to properties or improvements in the vicinity. 3. That the proposed use will comply with each of the applicable provisions of the conditional use permit section of the zoning code: Special Development District 72-9A-8: DESIGN CRITERIA: The following design .criteria shall be used as the principal criteria in evaluating the merits of the proposed special development district., It shall be the burden of the applicant to demonstrate that submittal material and the proposed development plan comply with each of the following standards, or demonstrate that. one or more of them is not applicable, or that a practical solution consistent with the public interest has been achieved: A. Compatibility: Design compatibility and sensitivity to the immediate environment, neighborhood and adjacent 16 properties relative to architectural design, scale, bulk, building height, buffer zones, identity, character, visual. integrity and orientation. 8. Relationship: Uses, activity and density which provide a compatible, efficient and workable relationship with surrounding uses and activity. C. Parking And Loading: Compliance with parking and loading requirements as outlined in Chapter 10 of this Title. D. Comprehensive Plan: Conformity with applicable elements " of the Vail Comprehensive Plan, Town policies and urban - design plans. E. Natural And/Or Geologic Hazard: Identification and. mitigation of natural and/or geologic hazards that affect the property on which the special development _ district is proposed. F. Design Features: Site plan, building design and location and open space provisions designed to produce a functional development responsive and sensitive to natural features, vegetation and overall aesthetic quality of the community. G. Traffic: A circulation system designed for both vehicles and pedestrians addressing on and off-site traffic circulation. H. Landscaping: Functional and aesthetic landscaping and open space in order to optimize and preserve natural features, recreation, views and function: 1. Workable Plan: Phasing plan or subdivision plan that will • maintain a workable, functional and efficient relationship throughout the development of the special development district. X. STAFF RECOMMENDATION ' As this is a work session, staff will not be providing a staff recommendation at this time. Staff will provide a staff recommendation at the time of a final review of this application. For future reference purposes only staff and the Commission will be evaluating the applicant's SDD proposal, pursuant to Sections 12-9A-8, Design Criteria, and 12-9A-9, Development Standards, of the Vail Town Code, . which states, in part, "lt -shall be the .burden of the applicant to demonstrate that submittal material and the proposed development plan comply with the development standards and design ,criteria, or demonstrate that one or more of them is not applicable, or that a practical solution consistent with the public interest has been achieved. " And, "Development standards including lot area, site dimensions, setbacks, height, density control, ,'site coverage, landscaping and parking shall be determined by the Town Council as part of the approved development plan. with .consideration of the recommendations of the Planning and 17 XI. Environmental Commission. Before the Town Council approves development standards that deviate from the underlying zone. district, it should be determined that such deviation provides benefits to the Town that outweigh the adverse effects of such deviation. This determination is to be made based on evaluation of the proposed special development district's compliance with the design criteria outlined in Section 72-9A=8 of this Article." ATTACHMENTS A. Vicinity Map B. Crossroads Redevelopment Report from the Applicant C. .Proposed Plans for the Project D. Adjacent Property Owner Mailing List F 18 . A ., J -~ f b ~ i :.. t 11 '.}'~ ,;~;,tr' r - r 9 '- ~` ('~~~r~ -'.I I~1`~e ~(1 L° it -~)-~~ 1: ,I Jf~`~~'nII il~~!II ~~! IIJ ~,~, r`\~(~ IlI ~ I - ~.:,`, lI r ~. r .~'i f ~h 1 I \ '~} r ,~f ~~~~ LJ ~.~ `~ _: ~~-~ ~.J ~~ ~ ~. LJ ~ I ,~i ~~ `. -~ . 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Use of this map should be for general Purposes on . 50 0 50 Feet . 1 ~~ __ ~ OO ~ The Town of Vell tloes not warrent Iha eccumcy of the Information contalnad herein (parcel One work Is approximate) BRINGING PEOPLE BACK Crossroads Redevelopment ~~~ . ,_, - 3~ ~. L ry •i] ~ ' F' i'~ ~4k ~ "ty 1 --W rr ~c _~~ ~ -•--~' '~„ t ni Zt~ ' C~ ~ ~h ssv 'alliFF a ~ R'~"7 ppli # i ~ £ .c tT Y l ~~ _ F+~ t > r ~' s t ~ r z-. f' - i ~ z ~! ~ G z~ : ~ ~rtn1 ~ wa- ~I ~' t - ~, - ~ ~ L I~ ., r f is t ,i, i!? ~.Y.... '*3,~ ~0~i~~~~ - _ I at '~ a ~wt~ g~~,~..C ~ LL ta~-~ h i-- - d Lt: _ - ~~~.. ~ ~ f~ ,: n` ~` T" -H" i ~ py is ~~ t % «• I ~. v Applications for. Special Development District and Conditional Use Permit Mauriello Planning Group Attachment: B Owner and Consultant Directory Owner/Applicant: Peter Knobel Crossroads East One, LLC 143 East Meadow Drive Vail, CO 81620 Civil Engineer JR Engineering 2620 East Prospect Road, Suite 190 Fort Collins, CO 80525 970-491-9888 Planning Mauriello Planning Group, LLC PO Box 1127 Avon, CO 81620 970,748-0920 Design Architect Barnes Coy Architects PO Box 763 Bridgehampton, NY 11932 631-537-3555 Production Architect Davis Partnership 0225 Main Street, Unit C 101 Edwards, CO 81632 970-926-8960 Traffic Consultant Fox Higgins Transportation PO Box 19768 Boulder, CO 80308-2768 303-589-9011 Revenue Consultant Steve Thompson Innovative Financial Strategies 34215 Highway 6, Suite 205 Edwards, Colorado 81631 970-926-0818 Construction Management English & Associates, Inc. 12 Vail Road, Suite 700 Vail, CO 81657 970-479-7500 Table of Contents Chapter Pale I. Introduction 1 II. Existing Conditions 4. III. Detailed Project Description and Zoning Analysis 7 IV, Public Benefits of Project 21 V. Special Development District -Standards and Criteria 23 VI. Conditional Use Permit -Review Criteria 28 VII. Comprehensive Plan Goals and Direction 31 I. Introduction A. Summary of Request "Bringing people back to Vail" is a slogan the project team developed early during the brainstorming of the program and design of the Crossroads redevelopment plan. That statement truly reflects what this plan will achieve for'the Town of Vail. In considering the numerous development scenarios for this site, the owner envisioned a project that gives back to the community by providing uses, spaces, and facilities that are needed to spark the economy of the Town and which might not otherwise ever be developed unless funded by the Town government. This exceptional project will act as an anchor within the Vail Village and will attract locals and guests year-round.resulting in a vibrant retail experience throughout the East Meadow Drive area and the village as a whole. The proposed project will generate millions of dollars in property and sales tax revenues for the Town coffers. We believe the old saying "if you build it.they will come" describes exactly what this project will do for Vail. This proposed reinvestment in the Vail Village will also help Vail compete with other local. and regional resorts that are spending tens of millions of dollars to update and redevelop. These significant improvements to the economy and infrastructure of Vail will help Vail and the ski area maintain its #1 ranking as a ski destination. The Crossroads redevelopment project is being submitted as a Special Development District (SDD) to implement "creativity and flexibility" as stated in the purpose of an SDD. The proposal removes one of the Town's largest eyesores and replaces it with world-class architecture and a list of public amenities and benefits that is not rivaled by any other project in the Town. The public amenities and benefits include: • An increase ,in annual sales and property tax revenue from the current of $180,000 to the proposed figure of $1.5 million (not to mention RETT tax contributions of $2 million plus); • 565 subsurface parking spaces (198 in excess of Town Code, nearly 50% of the capacity of the Town's Vail Village parking structure); Underground Entertainment Complex including: 0 4-Screen movie theater with stadium seating (largest capacity and highest quality on Western Slope); 0 10- lane bowling alley and sports bar/night club; o Family arcade of 20,000 sq. ft. including a restaurant facility; o Indoor. climbing walls of 24' in height; Crossroads Redevelopment 1 Mauriello Planning Group, LLC •. Outdoor Ice Skating Rink for public skating in winter/water-recreation feature in the spring and summer months; • New public plaza of 1/z-acre (24,000 sq. ft.) in the heart of Town for public gatherings and events that occupies approximately 20% of the property; • Public accessible restrooms at the pedestrian level; • 55,000 sq. ft. of new high quality retail and restaurant space at the pedestrian level and one floor above; • 5,000 sq. ft. grocery store in the heart of the Vail Village; • Theaters, entertainment complex, and condominiums will be marketed to large corporations for retreats, seminars, and corporate outings; • Removal of skier parking from South Frontage Road on busy days by allowing use of Crossroads parking facility (surplus of 198 parking spaces); • Relocated loading and,delivery docks (Frontage Road access) available to adjacent properties; • New streetscape and pedestrian improvements on all sides of site including landscape medians in the, South Frontage Road; • Buffering of I-70 highway noise from the pedestrian areas south of the project. The project also includes the construction of approximately 84 residential dwelling units in a world-class structure where the building mass and height is concentrated along the South Frontage Road in what appears as a series of buildings. This project is giving the Town the opportunity to reverse the downvalley trend and bring locals and guests back to Vail. This can be achieved without the Town spending a dime. This is the first project in Vail that truly gives back to the community more than it takes. Crossroads Redevelopment 2 Mauriello Planning Group, LLC ,~ , ~; .. ~ ,:- ' 4 ~ ~ ~ ~ ~ ,~ r< < '" r _ ~9y k`c ~~ ~ s~~-~--++~~ '-a ~ T.E. r ~L'~ 7 `A~,~c_ .~ n ~--~ ~~',~ j" ~1 North (Frontage Road) Elevation of Crossroads Crossroads Redevelopment 3 Mauriello Planning Group, LLC II. Existing Conditions A. Zone District The Crossroads property is zoned Commercial Service Center (CSC). The Crossroads property is the only site in Town that was originally zoned CSC in 1969 (later the Gateway Building and the West Star Bank Building were rezoned CSC, both are SDD's). The CSC zone district was created in 1969 (Ordinance No. 7) and was amended in .1973 to read as it does today. The zone district, as with the.property itself, has not been updated in over 30 years. The proposed project maintains the underlying zoning but utilizes the creativity and flexibility vested in the Special Development District to encourage and permit deviations from the underlying district in light of the public benefits being proposed. B. Existing Development and Uses The Crossroads property was originally developed in the 1970's as a mixed. use commercial and residential development. The current uses on the site generate a total of $180,000 in annual property tax and sales tax compared to the conservative estimate by Steve Thompson of approximately $1 to $1.5 million in Town revenues with the proposed` redevelopment. The following is breakdown of the current uses on-site: • Retail and Restaurant . 43,650 sq. ft. • Theater • Office • Storage • Condominiums • Surface Parking • Structured Parking 6,300 sq. ft. 13,500 sq. ft. 7,000 sq. ft. 22 units 106 spaces 92 spaces Crossroads Redevelopment 4 Mauriello Planning Group, LLC ,. .. '~ aa~~ ~ 1. r y ~, a s t~ ti u T _ " ~~ _ y= c t ,~ + t -..- _ - _ ... _ i lt_._ ..~~..__,~~~___,_ _ ~ -~_~. _ _ _L, ~. __ ...~. _.~._ __.___ . ~ _~-_..,__~ ... _. _..._.~._~_ ,I. Existing West Building Fronting Meadow Drive - > .. ~, I ~ Y ' -1-~.i ~~r~ ~ t ~ j i _ 4 `' ~ ~ t ~ u ' ~~. ..,,~ ~ its ~ '~'`"} ~ ~ ~1 - 'r ~ ~ 6'~l ~ ~ } - ~ .,, 1 ~s ~` ~~~...-z,-~~~ G ~;,~ Idd:JC1 .,ter ~"1 .~ l_ s--~ _~ ~' _~ - : ~ ~P;~ . ~ G L ~ = `~~~_ r~~f'N ~" >>'~,_L,.~~...7~1Miw~"Sr ,4~~~TS.r.-iYe®..~ S ~,.~' _ t s ,_~.r ~~ ~ ,~ ~ _ __. _. ~~ -- _ _ --- j ~ j { Existing North Building and Parking Lot Crossroads Redevelopment 5 Mauriello Planning Group, LLC `._r, w''._ 1, , ~..-, l ~, > ~ ~ I ~'~ ` - ~J .3 Existing Frontage; Road Elevation _~_, - f <-~ .~ . ~ "fr ~ 9 {~• f „~ _ ~ ,~ I ~ ~y - i f ~. Local delivery trucks that can be removed from street ~ ^ '._ ~ ~ ~i ~iF yM~ f".~z` ~ i~ TM" ~I >~ ~~ t ~i 1 -y~ ;~ ~ ~~ ~- :, ~ ~ S ~ l~~~ - ~ t . ,~~j~.y. { ~. ~ ~ 3 ~A~ 1 ~ ~~ J ~ U.J 7 C ~! ~j ~ I e I.. q e ~~ ~ ~~ r ~ ~ - i, f i y `~y "~, c. t ~~ ~ , s ~ _ ,~ Crossroads Redevelopment 6 Mauriello Planning Group, LLC III. Detailed Project Description and Zoning Analysis A. Project Site and Ownership The Crossroads property, located at 143 East Meadow Drive, contains 2.643 acres of land. The site is bounded on the north by the South Frontage Road and I-70, on the east by Village Center Road, on the south by East Meadow Drive, and on the west by the.Vail Village Inn. The site is now owned by two LLC's managed by Peter Knobel. All of the condominiums are either owned by the applicant or are under contract for sale to the applicant. B. Proposed Uses The Crossroads, redevelopment project will more than double the amount of retail and entertainment uses on the property. The plan was developed as a package that provides substantial benefits and.revenues to the Town, needed outdoor plaza and gathering spaces,. and entertainment uses that create excitement and activity within the village: The following is a breakdown of uses by location in the property: 565 below grade parking spaces. There are 198 parking spaces provided in excess of Town requirements for the uses proposed on-site and which may be used by the public. A parking club is also being proposed for some portion of the excess parking spaces. The final number of club spaces will depend upon actual usage to be determined at a later date. • Level minus 2 (below grade) - 4-screen movie theater with stadium seating. The largest of the four is twice the size of the largest theater in Edwards and the smallest is 20 seats less than the largest one in Edwards. • Level minus 2 (below grade) -Entertainment complex with billiards, video games, restaurant/bar, meeting rooms, etc: similar in concept to a Dave and Buster's facility. Crossroads Redevelopment 7 Mauriello Planning Group, LLC Crossroads Redevelopment Mauriello Planning Group, LLC • Level minus 1 (below grade) - 10-lane bowling alley and large sports bar. The sports bar becomes a night club later in the evening and includes a dance floor and stage for a band. ~ ~ ~ ~ ~I I~ - I i i i I r ~ ,'' I -s I I a I~~ ~ i i ~ j1 ~ ~ t Y . i! ~ i ~ ~J1t r ri ~ r ~ ~ 'E~ t t ~ ~ i a -.- i Parking Level -3 -- ~ - ;7 ~ r; - ~ '~ „ i ;' ~ + ~ ~' , r , - _ _ ' ~... _ --- ~ /~ ~rL'r ,iJ^ I _ ,r~K, } ' J 4 ' ~ r itY "Y'Y ~,r ' ;f i b A T~ ,,.u. ~ _ ~yY~~ I~ M 1 ~ . p . r ~ ~ - ~~ 5.: ~z rgx ~ -. ~g B n~~ ~ p ~ i .~. ~. _ ~ I ~~ J (d ~ ~~ffC 4 T~ }.J a t" ~ ~ p p . ::11 ~ ~~ Y ~.n ~ ~ j r x .' 47~7P~ .^c- +"s` 3a aaa ~ c rp w ~~~ ~ ~~ ~ry~LLC ~ ~~ ~~x ~~~~ dah i~C~F ~~ CROSSROADS r~uaFU~~.ameow~.ufr_~.cea oiuh ~ BARNES COY -- uacaavoo :~ •.• B ARCHITECTS Crossroads Redevelopment 9 Mauriello Planning Group, LLC • Street Level (Meadow Drive) - 30,000 sq. ft. of high quality retail and restaurant space facing south to a new plaza with great solar access including space for a grocery store. Street Level (Meadow Drive) -New ice rink/summer water feature/fountain within a new 1/2-acre plaza. This plaza has been designed to work together with the Town's right-of-way to form a new large gathering place for events like "Street Beat." Anew bus stop is. proposed on the west end of the plaza below the cantilevered portion of building. Access to WI CROSSROADS .Aasaaoo BARNES COY ARCHITECTS .Plaza Level -Meadow Drive Level Crossroads Redevelopment 10 Mauriello Planning Group, LLC • Leve12 (one level above Meadow Drive) - 25,000 sq. ft. of retail, restaurant, and office space. This space is connected by a wide exterior walkway with a series of stairs to and from the street level. • Leve13 (2°d level above Meadow Drive and at Frontage Road elevation) - Condominium units, lobby area, landscaped residential terraces, and pool. Alpine Bank is also located on this level and within the parking structure on the level below. • Leve14 and above -Condominium Units c Crossroads Redevelopment 11 Mauriello Planning Group, LLC One level above Meadow Drive The following is the list of uses as characterized by the CSC zone district: • Retail Shops • Restaurants • Bars and Nightclubs • Professional Offices • Financial Institution • Outdoor Skating Rink • Indoor Entertainment (Major Arcade • Bowling Alley (Major Arcade • Movie Theaters • Meeting Rooms • Multiple. Family Residential • Private Parking Club C. Building Design Use by Right Use by Right Use by Right Use by Right Use by Right Accessory Use Conditional Use Conditional Use Conditional Use Conditional Use Conditional Use Conditional Use The proposed building design and materials were developed with careful consideration of the alpine mountain environment, location of the property on the periphery of the village and bordering Interstate 70, and the high, quality of architectural treatment that the town strives for. The design is characterized as a forward looking expression of European alpine heritage and more contemporary forms. Images of lodges, ski chalets and village centers of Austria and Switzerland, that hold such timeless beauty and charm, gave inspiration to the appearance of the project. The vernacular of the project reflects features of craftsman revival style. Architectural details yield the look of handcraftsmanship; exposed beams, rafter tails, log columns, and braces turn construction details into built-in ornamentation that tie the design back to the earth and to the history of the log and timber architecture of the west. One important aspect of this building includes simple roof forms that are oriented north south, thus breaking the overall massing into a collection of smaller forms. The continuous movement and undulations of the ground plane and facade create visual appeal and are sympathetic to the scale of a mountain village. Crossroads Redevelopment 12 Mauriello Planning Group, LLC The building is composed of a rich mixture of high quality building materials including: • Stacked stone base; • Cut Limestone siding; • Wood siding (non-flammable material); • Steel and wood bracing; • Large turned log elements; • Dark zinc accent siding; • Generous glazing; and . • Standing seam zinc roof (no flat roof areas). c Crossroads Redevelopment Mauriello Planning Group, LLC 13 lJ~yy{y~ $ _. ~~ ; , t, ~ ~~~' 1'~St'y - qa} .:~.. ' s r t a "~j °Zinc Roof is t /~: ~ -.. ~- tix, ~` { -- ,~ ,.,~ i{ ~ ~ 1 _ f,`t^~ ~~ ~ rr ~ ~ ' ~~1 ~t tEj~~( 1,~1 1F .«V~~W{~'!~ ~ ~ '3~' _~'.%Y:: _ ~r .p ~^^~~+~3,~~ 1~ ~._ _~,: ~ Wood Siding ~C I.JB~ YSt~ ~ f~" ~ t~ ~~~ f f ( '~ - . r ~ Cut Limestone ,. ~ ~~ ~y ff ~ .;r,; ---..~ .-:11 c: ,~ - z ~! 3 .t Stacked Stone ~ .a ~ ~ 3"Tt t r~~" r ~'~ ~ -~ ~-- ~ -~. First Floor Arcade Crossroads Redevelopment 14 ' Mauriello Planning Group, LLC D. Commercial Floor Areas The commercial floor area can be divided into six categories: retail, restaurant, service, office, entertainment (including bowling), and theater. We have placed the restaurant, office, and retail floor area together because. until the final leasing is complete, we are unsure of the final mix. In the parking section we made an assumption as to the potential mix. The gross floor areas are approximately: . Retail/Restaurant/Office (above grade): 57,000 sq. ft. Service (bank): 5,030 sq. ft. Theaters (including concessions, restrooms, BOH): 1.3,550 sq. ft. Entertainment (below ~radel: 53,870 s4. ft. Total Gross Floor Area (excluding circulation) 129,450 sq. ft. E. Residential Floor Areas The gross residential floor area of the site which does not include common areas such as circulation, parking, and pool areas is approximately 235,000 sq. ft. Residential floor area is an area of deviation from the underlying zoning. F. Parking and Parking Club Below is a table documenting the parking requirements for the proposed Crossroads redevelopment. The total number of parking spaces required for all of the uses on-site is 367 parking spaces. The proposed development plan includes a total of 565 parking spaces which is 198 parking spaces in excess of the Town Code requirements. The owner is also proposing to operate a parking club on the property. The owner will evaluate the. operation of the project and the .need for parking and will determine the final number of parking spaces to be included in the parking club. The parking club will not be in excess of 198 parking spaces. The parking lot will be operated with a fee structure that will allow the public to park on-site. This private parking facility will essentially free up parking within the municipal parking structures thus improving the Town's ability to accommodate skier and Vail Village parking. The owner will work with the Town to remove skier parking from the South Frontage Road on busy days by allowing skier parking on- site. It should be noted that. several parking spaces were eliminated in order to ~. accommodate public restroom facilities on-site. Crossroads Redevelopment" 15 Mauriello Planning Group, LLC Crossroads Parkin Anal sis Use Gross S . Ft. Net Sq. Ft. Or Seating Area* TOV Code Re uirement Parkin Rate Spaces Re uired Theaters 13,698. 8,481 1 er 165 s.f. 0.006 51.4 Famil Arcade 21,843 15,000 2.3 er 1,000 s.f. 0.002 34.5 Bowlin Alle 10,000 10 lanes 5 er lane PEC 50.0 Bar/Ni ht Club 10,000 7,000 1 er 250 s.f. 0.004 28.0. Restaurants 8,200 5,740 1 per 250 s.f. 0.004 23.0 Retail 43,479 36,957 2.3 er 1,000 s.f. 0.002 85.0 Bank 5,028 2,500 3.7 er 1,000 s.f. 0.004 9.3 Groce 5,307 3,715 2.3 er 1,000 s.f. 0.002 8.5 Residential ~ 84 1.4 er unit 1.400 117.6 Sub Total Re uired 407.3 Mixed-Use Discount 10% -40.7 Total Re uired Parking 366.5 Note: Net floor area was determined using an assumed and very conservative 15% of gross area for back of house and storage. Seating area for restaurants and bars was assumed at a very conservative 70% of the gross area. Net floor area for the grocery store was assumed at a very conservative 70% of the gross area. Net floor area for the bank was assumed at 50% of gross area due to the need for lobbies on two levels. Parking generation for the bowling alley is proposed at 5 spaces per lane per comparison with other communities (not taking into account the pedestrianized nature of Vail). No parking is proposed for the ice rink due to its location and character as a public amenity. G. Access and Circulation The primary vehicular access point for the project is located along Village Center Road near the current curb-cut. The street alignment, grades, and stacking space are drastically improved over the existing condition. There is a pone cochere for the residential condominiums accessed from the South Frontage Road for dropping off and picking up of guests. According to the traffic report provided, the adjacent roads ways will still operate within acceptable levels of service. t Crossroads Redevelopment 16 Mauriello Planning Group, LLC .~ Sore. •.oa•a• e••a ~--~-•-k~-,.---y.:r7 7v / ~-a-- ~ ~~ o ~ ~ n~ -! ~=~ 4I`~ - ~ ~ Porte Cochere s ~~ ~ ' ~ ~ 1~S - ~ ~ ~. t .~... ~ = ~ ~ , _ _~, "` ~ ,~ ~_ a , _..r ~,, ~~ {~~ aaa ~ ~ ", n . ..LS`gg:u ~P d.- } O~ Jam. r - ~ .. a _~-- ---~ m _ .._ ~~._ _ _' ~ ~`' ~~ Loading and ~ ~ ~ ~• Delivery Facility r -'~~.:..~. .~~ ~ . ~ - --..--`~ '~ ~ ~ ~.~ . '~~-~ -_', c m.:n BARNES OOY H. Loading and Delivery Village Center Road Access The Zoning Regulations require a certain number of loading berths be provided based on the uses being proposed. For amixed-use facility such as the Crossroads redevelopment project, the maximum number of loading spaces that the regulations require is five loading berths. The proposed plan provides five formal loading berths and opportunity for 2 or 3 additional UPS style loading spaces within the pone cochere. All of the loading for the site is accessed directly from the South Frontage Road per the Vail Village Master Plan direction. I. Density Density is expressed as the number of residential dwelling units per acre of land. The proposed development plan includes approximately 84 residential units. That results ~. in a proposed density of 32 dwelling units/acre. The CSC zone as currently codified Crossroads Redevelopment 17 Mauriello Planning Group, LLC district allows 18 dwelling units/acre. By way of comparison, the CC2 zone district (across the street at Village Center) allows 25 dwelling units per acre and the density allowed in Lionshead is 35 dwelling units/acre. This is an area where the proposed plan deviates from the underlying zoning. J. Building Height The Crossroads redevelopment plan was developed around the idea of creating a large urban plaza in the center of East Meadow Drive. The concept was to extend the intersection of East Meadow Drive and Willow Bridge Road into the Crossroads site in order to provide a venue for community events and gathering spaces for the general public. Additionally, the project was conceived as a retail center and a family entertainment complex. These community aspects of the project have required that the mass of the buildings be forced to the edges of the property on the north, east, and west. The result of creating this large urban plaza is the buildings are taller on the edges of the property. The proposed Crossroads building varies in height on the lower end from 25'/35' and on the upper end from 80'/105' in height from historic grade. Since the proposed building have roof ridges that run north south, the top 20' in building height is within the roof and therefore does not form a continuous ridge at a continuous height. , The Vail Village Master Plan supports the concept of allowing taller buildings along the periphery of the Village adjacent to the South Frontage Road. The Town has implemented this concept with its approval of the Vail Plaza Hotel and the Four Season's project with buildings in the 89' to 99' height range. This is an area where the proposed plan deviates from the underlying zoning. . . K Setbacks The building setbacks, as proposed, vary greatly over the site. Setbacks range from 140' along Meadow Drive to 0' in other areas. In order to develop a creative design for this site that responds to. the topography and to the adjacent uses, the standard 20' . was used as a guideline. What emerged from the design is amulti-faceted building without continuous flat or straight walls along any property line. The only portion of the site where there is an adjacent property owner is along the west property line. Great care was taken in this area to provide generous setbacks where adjacent buildings exist. The other approach that was used on this project was to vary setbacks , as the building moves up in height similar to the step-backs found in the Lionshead guidelines. Crossroads Redevelopment 18 Mauriello Planning Group, LLC In the underground portions of the building, the proposed building is being- constructed near or over the property line in order to maximize parking and proposed community uses. The subsurface portions of the building that encroach on the Town's right-of-way are located along East Meadow D"rive and Village Center Road. The proposed encroachments have no impact on the actual paved street. We believe that given the need for the encroachments (parking and community uses) these encroachments can be allowed by the -Town by easement or other legal instrument. Setbacks are an area of deviation from the underlying zoning. L. Site Coverage Site coverage is a measure of building footprint to total lot area. A strict interpretation of the definition of site coverage would also include improvements located below grade such as structured parking. Under the strict interpretation of site coverage the proposed plan is at 100°/o building coverage due to the subsurface improvements. If subsurface improvements are excluded and the site is looked at from the pedestrian's .perspective the site development is proposed at 65%. The CSC zone district limits site coverage to 75% of the total site area so the project is well below the standard (due to the extensive plaza space provided onsite). M. Landscape Area/Streetscape The Crossroads redevelopment project is located within the urbanized area of the Town. The site today contains only a minimal level of landscape treatment. The proposed plan was developed with the Town's pedestrianized character in mind and the Town's desire for a large public plaza as expressed in the Streetscape Master Plan and the Vail Village Master Plan. As such the bulk of the open areas on the site are high quality hadscape areas rather than landscaped areas. The proposed plan meets the requirement for total landscape area (23,025 sq. ft. required/ 39,732 sq. ft. provided) but varies from the percentage required to be softscape (18,420 sq. ft. required/11,611 sq. ft. provided). The plan includes strategically located planters and pots with trees and other vegetation to create a soft feel within the plaza area. N. Employee Housing The Town of Vail has required the owners of new and redeveloped projects to provide employee housing for the incremental increase in the number of employees generated by a project. The Town, to-date, has never codified this requirement or the formula used by staff to determine the requirement. We have applied the formula traditionally Crossroads Redevelopment 19 Mauriello Planning Group, LLC used by the Town staff to this project while taking a credit for the existing uses located on the property. The formula below generates the need for 14 employee beds. The applicant will provide deed restrictions for dwelling units located within the Town of Vail reflecting the required number of beds. Employee Housing Analysis per TOV Formula Existin Crossroads Develo ment S . Ft. or Units Formula Gross Em to ees Retail/Service Commercial 22116 0.0050 110.58 Groce 6240 0.0015 9.36 Restaurant 5549 0.0050 27.75 Ni ht Club 7000 0.0015 10.50 Professional/Office 20000 0.0050 100.00 Bank ~ 2748 0.0025 6.87 Multi le-Famil Units 22 0.1000 2.20 Theater* 1000 0.0050 5.00 Total 272.26 Pro osed Crossroads Develo ment S . Ft. or Units Formula Gross Em to ees Retail/Service Commercial/Office 43479 0.0050 217.40 Groce 5307 0.0015 7.96 Restaurant 8,200 0.0050 41.00 Ni ht Club/Bar 10,000 0.0015 15.00 Bank 5030 0.0025 12.58 Multi le-Famil Units 84 0.1000 8.40 Arcade* 1000 0.0050 5.00 Theater* 1000 0.0050 5.00 Bowlin 1000 0.0050 5.00 Total 317.33 Net Increase in Gross Employees 45.08 30% Reduction FactorlTotal to provide housing for 13.5 Note: 'Due to the extensive floor areas required for the bowling alley, arcade, and movie theaters, the area'used for the generation of employee housing was reduced to 3,000 sq. ft. total (1,000 sq. ft. per use): These numbers were verified in discussions with potential operators. Crossroads Redevelopment 20 Mauriello Planning Group, LLG IV. Public Benefits of Project As stated in the introduction, the list of public benefits being proposed by this project is extensive. Not only are the direct community benefits such as the ice rink and the entertainment complex included in the list, but also the more indirect benefits of redevelopment in and of itself. The list below includes all of the direct and. indirect public and community benefits this project has to offer the Town of Vail: • An increase in annual sales and property tax revenue from the current collection $180,000 to the proposed figure of $1 to $1.5 million (not to mention RETT tax contributions of $2 million plus); • 565 subsurface parking spaces (198 in excess of Town Code, nearly 50% of the capacity of the Town's Vail Village parking structure); • ;Removal of skier parking from South Frontage Road on busy days by allowing use of Crossroads parking facility (surplus of 198 parking spaces); • Underground Entertainment Complex including: 0 4-Screen movie theater with stadium seating (largest capacity and highest quality on Western Slope); 0 10- lane bowling alley and sports bar/night club; o Family arcade of 20,000 sq. ft. including a restaurant facility; o Indoor climbing walls of 24' in height; • ~ Outdoor Ice Skating Rink for public skating in winter/water-recreation feature in the spring and summer months; • New 1/2-acre public plaza space in the heart of Town for public gatherings and events that occupies approximately 20% of the property; • Public accessible restrooms at the pedestrian level; • 55,000 sq. ft. of new high quality retail and restaurant space at the pedestrian level and one floor above with reasonable rents; • 5,000 sq. ft. grocery store in the heart of the Vail Village; • Theaters, entertainment complex, and condominiums will be marketed to large corporations for retreats, seminars, and corporate outings; t Crossroads Redevelopment 21 Mauriello Planning Group, LLC • Relocated loading and delivery docks (Frontage Road access) available to adjacent properties; • New streetscape and pedestrian improvements on all sides of site and within the public right-of-way including landscape medians in the South Frontage Road; • Buffering of I-70 highway noise from the pedestrian areas south of the project; • Spin-off economic impacts from visitors of the entertainment complex spending dollars at area restaurants and shops; • -New and improved architecture raises property values in surrounding area; • The creation of a new "attraction" within the heart of the village that complements skiing and summer outdoor activities without competing with these activities; • Avenue that will compliment the proposed conference center in Lionshead by providing accommodations and amenities for conference goers. Crossroads Redevelopment 22 Mauriello Planning Group, LLC V. Special Development District -Standards and Criteria "The purpose of the, special development district is to encourage flexibility and creativity in the development of land in order to promote its most appropriate use; to improve the design character and quality of the new development-with the Town; to facilitate the adequate and economical provision of streets and utilities; to preserve the natural and scenic features.of open space areas; and to further the overall goals of the community as stated in the Vail comprehensive plan." The following design criteria are used by the Town in the evaluation of a Special Development District. The proposed Crossroads redevelopment plan adequately addresses each of these criteria. Below is a summary of how the project implements each of these criteria: Please note that the entire application and submittal materials for the Crossroads Redevelopment address the criteria below in addition to the summary provided. A. Compatibility: Design compatibility and sensitivity to the immediate environment, neighborhood and adjacent properties, relative .to architectural design, scale, bulk, building height, buffer zones, identity, character, visual integrity and orientation. Our Analysis: ~ . The proposed Crossroads redevelopment plan was designed to be compatible with the mountain environment and the new trends alpine architecture. While the site is not located in the area regulated by the Vail Village Urban Design Guide Plan, most of the recommendations and goals of that plan are implemented by the proposed development plan. The site is located on the periphery of the village adjacent to the South Frontage Road. The Vail Village Master Plan recommends taller buildings be concentrated along the Frontage .Road and step down toward the village core. The proposed structures follow this guideline. The site is also being redeveloped in the context of recent approvals made by the Town on adjacent sites. The Vail Plaza Hotel and the Four Season projects have both been approved following the same general concept of taller buildings along the Frontage Road. However, the Crossroads project, unlike the other two, focuses more of the building bulk and mass along the Frontage Road in order to maintain a large public plaza (1/2-acre in area along the south side of the site. The proposed plan provides generous setbacks to adjacent development located to the west of the site and the buildings are oriented to help maintain views in the area. Crossroads Redevelopment 23 Mauriello Planning Group, LLC The building was also designed to appear as several building forms. The roof ridges were turned north south to prevent a long continuous roof ridge running east west across the site which has been fairly common on other redevelopment projects. There are no flat roofs proposed on this structure. The materials are of the highest quality and include stacked stone, limestone panels, wood-like siding, dark zinc roof and siding elements, rolled logs, and generous glazing. It should be noted that stucco is not being used on this building. The proposed materials are such high quality that maintenance is minimally required. The building was designed to stand the test of time and to respond to the Rocky Mountain climate and harsh conditions. A statement from the Lionshead Master Plan sums up our belief about new Vail architecture: "the architectural language...should strive to reinterpret its heritage and look to the future, instead of simply mimicking the past." The design of the building also creates an identity to stimulate visual interest and help anchor the East Meadow Drive area of Vail as a sought after destination. The design will help draw people to back to Vail and East Meadow Drive in particular. The proposed development plan is compatible with the area. The site is located across the street from the Sonnenalp redevelopment- project and adjacent to the Vail Plaza Hotel redevelopment project. While the proposed building will not be the same scale as the existing two-story structures that make up the remainder of the Vail Village Inn (VVI), the plan recognizes the long-term need to redevelop the remaining portions of the VVI to a scale and quality reflective of current trends. B. Relationship: Uses, activity and density which provide a compatible, efficient and workable relationship with surrounding uses and activity. Our Analysis: The East Meadow Drive area is characterized by residential, lodging, and commercial development. The Vail Village Master Plan recognizes this area of Town as mixed-use commercial and high density residential. The proposed redevelopment plan responds to the uses already developed in the neighborhood and also provides a high quality mix of uses along East Meadow Drive. The proposed project provides an iricrease in retail and restaurant space, a new entertainment and recreation complex which does not exist in Vail, new public plaza spaces and amenities, and high quality residential development. The proposed uses will anchor this portion of the Vail Village and generate activity that will not only benefit the owner of Crossroads but all oft the Crossroads Redevelopment 24 Mauriello Planning Group, LLC business in the surrounding area. The parking provided on this site will generate pedestrian traffic to all areas of East Meadow Drive and the village core. The proposed project creates a compatible, efficient, and workable relationship with surrounding uses and activities. C. Parking and Loading: Compliance with parking and loading requirements as outlined in Chapter 10 of this Title. Our Analysis: The proposed redevelopment plan meets or exceeds all of the parking and loading standards found in Chapter 10 of the Zoning Regulations. Please refer to other sections of this report and the proposed development.planfnr details on parking and loading. D. ~ Comprehensive Plan: Conformity with applicable elements of the Vail Comprehensive Plan, Town policies and urban design plans. Our Analysis: The proposed Crossroads redevelopment plan complies with all relevant master planning documents and Town policies. The plan also complies with relevant sections of the Urban Design Guide Plan; however, this plan is not applicable to this site. Please refer to section VII of this report for a comprehensive review of the Town's master planning documents and policies that are implemented by this plan. E. Natural and/or Geologic Hazard: Identification and mitigation of natural and/or geologic hazards that affect the property on which the special development district is proposed. Our Analysis: There are no natural or geologic hazards existing or mapped by the Town on the Crossroads site. F. Design Features: Site plan, building design and location and open space provisions designed to produce a functional development responsive and sensitive to natural features, vegetation and overall aesthetic quality of the community. c Crossroads Redevelopment 25 Mauriello Planning Group, LLC Our Analysis: The Crossroads site has been developed for more than 30 years and therefore there are no natural features on the site and little in terms of vegetation. The proposed project was designed to reflect mountain alpine architecture, the. alpine climate, and quality demanded by the Town. The project was also developed around the master plan direction and the community desire to extend a public plaza into the site. The proposed plan includes a large open plaza (nearly 40% of the area of the entire site). This 1/2-acre plaza will improve the Town's ability to accommodate outdoor gatherings and events. The proposed landscape plan introduces additional trees and vegetation in meaningful locations throughout the site to improve the aesthetics of the site and the surrounding area. G. Traffic: A circulation system designed for both vehicles and pedestrians addressing on and off-site traffic circulation. Our Analysis: The Crossroads project has been designed to address three major issues within the Town: availability and adequacy of parking; pedestrian circulation and gathering; and loading and delivery..A long-standing goal of the Town is to - remove loading and delivery entering the Crossroads site through E; Meadow Drive and require access directly to the South Frontage Road. The proposed plan includes a new, enclosed loading dock facility that is accessed directly from the South Frontage Road. The loading facility includes five loading berths, the maximum required by the Town Code for amixed-use facility. The loading dock also includes a tr--ash facility for the project. The loading dock provides access to grade on the west side of the site to allow for use by merchants on adjacent sites. All of the parking for the site is accessed from Village Center Road. All of the parking is located below grade with 565 total parking spaces. The control gate for the site is located deep within the garage to prevent cars from stacking into Village Center Road. Cars exiting the facility cue within the parking structure, thus preventing any blocking of traffic on Village Center Road. Additionally, there is a pone cochere along the South Frontage Road for residential guests arriving at the site. The pone cochere will provide temporary pick-up for - guests and valet parking. A traffic report is included in the Environmental Impact Report (EIR) for this project. This report .indicates that all roadways adjacent to the site have excess capacity upon completion of this redevelopment project. There is no need for major roadway improvements due to the traffic generated for the proposed uses on-site. There is no vehicular.access proposed t\ to the East Meadow Drive frontage of the site. Crossroads Redevelopment 26 Mauriello Planning Group, LLC The pedestrian improvements associated with this site are extensive. Pedestrian access is provided on all adjacent roadways and between the VVI project and the Crossroads site. The applicant is proposing a significant public plaza on the site that will allow for pedestrian traffic and public gatherings. H. Landscaping: Functional and aesthetic landscaping and open space in order to optimize and preserve natural features, recreation, views and function. Our Analysis: The Crossroads project is currently developed. with buildings, structured parking, and surface parking. There is very little existing landscaping on the property. The site is located within an urban setting which presents challenges in terms of providing landscape areas and materials. Retail, plaza areas and gathering places, and pedestrian walks all compete with landscape improvements. However, the proposed redevelopment plan for Crossroads provides significant landscape materials in strategic locations which do not interfere with retail store fronts or needed gathering spaces. The proposed hardscape areas of the site provide an aesthetic quality not currently existing in the area. The proposed development plan and landscape plan optimize the site as a gathering space, a recreation complex, and as a place to sit and view the surrounding urban fabric. I. Workable Plan: Phasing plan or subdivision plan that will maintain a workable, functional and efficient relationship throughout the development of the special development district. Our Analysis: The project is proposed to be developed in one phase. Permits for demolition and excavation will be pursued prior to a full building permit being issued for the project. A condominium plat will be required prior to CO of the project. Crossroads Redevelopment 27 Mauriello Planning Group, LLC VI. Conditional Use Permit -Review Criteria Before acting on a conditional use permit application, the Planning and Environmental Commission (PEC) shall consider the factors with respect to the proposed conditional uses of a major arcade (family entertainment and bowling alley)., movie theaters, meeting rooms, and multiple-family dwellings: A. The effect of the use on light and air, distribution of population, transportation facilities, utilities, schools; parks and recreation facilities, and other public facilities needs. Our Analysis: The proposed conditional uses will have little, if any, negative impact on the above referenced issues. The proposed redevelopment plan provides residential density within the urban core of Vail adjacent to the Town's transportation center, along the. in-town shuttle route, and adjacent to the South Frontage Road (the major vehicular.traffic route through the town). Adequate parking is being provided on the site to serve the uses proposed and help relieve the Town's parking storage at key times of the year. Given the types of uses being proposed there is no impact on the need for schools and parks within the Town.' The proposed site for which the conditional uses are being proposed provides extensive recreational amenities including a large public plaza, an outdoor ice rink, a bowling alley, and a recreation and entertainment complex. All of the necessary public facilities are already in place to serve the proposed project as the project is a redevelopment of an urban in-fill site. Any modifications to public utilities or facilities are being accommodated in the proposed development plan. , B. Effect upon traffic with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the street and parking areas. Our Analysis: The proposed redevelopment plan will improve the overall traffic and circulation around and on the site. Loading and delivery is being located along the South Frontage Road where it will have the least impact to the pedestrianized areas surrounding the site. Pedestrian safety is being improved with the addition of sidewalks and public plaza spaces. All parking is being located underground and all pedestrian areas are being heated so there is no need for traditional snow removal from the site. The parking areas and access, Crossroads Redevelopment 28 Mauriello Planning Group, LLC ways are all being developed within the Town's standards to allow for sufficient. flow and maneuverability: C. Effect upon the character of the area in which the proposed use is to be located, including the scale and bulk of the proposed use in relation to surrounding uses. Our Analysis: The proposed Crossroads redevelopment plan was designed to be compatible with the mountain environment and, the new trends in alpine architecture. While the site is not located in the area regulated by the Vail Village Urban Design Guide Plan, most of the recommendations and goals of that plan are implemented by the proposed development plan. The site is located on the periphery of the village adjacent to the South Frontage Road. The Vail Village. Master Plan recommends taller buildings be concentrated along the Frontage Road and step down toward the village core. The proposed structures follow this guideline. The site is also being redeveloped in the context of recent approvals made by the Town on adjacent sites: The Vail Plaza Hotel and the Four Season projects have both been approved following the same general concept of taller buildings along the Frontage Road. However, the Crossroads project, unlike the other two, focuses more of the building bulk and mass along the Frontage Road leaving a large public plaza (1/2-acre) along the south side of the site. The proposed plan provides generous setbacks to adjacent development located to the west of the site and the buildings are oriented to help maintain views in the area. The building was also designed to appear as several building forms. The roof ridges were turned north south as to prevent a long continuous roof ridge running east west across the site which has been fairly common on other redevelopment projects. The materials are of the highest quality and include stacked stone, limestone panels, wood-like siding, dark zinc roof and siding elements, rolled logs, and generous glazing. It should be noted that stucco is not being used on this building. The proposed materials are of such high quality that maintenance is minimally required. The building was designed to stand the test of time and to respond to the Rocky Mountain climate and harsh conditions. The design of the building also creates an identity to stimulate visual interest and help anchor the East Meadow Drive area of Vail. The design will help draw people to back to Vail and specifically East Meadow Drive. Crossroads Redevelopment 29 Mauriello Planning Group, LLC The proposed development plan is compatible with the area. The site is located across the street from the Sonnenalp redevelopment project and adjacent to the Vail Plaza Hotel redevelopment project. While the proposed building will not be the same scale as the existing two-story structures that make up the remainder of the Vail Village Inn (WI), the plan recognizes the long-term need to redevelop the remaining portions of the WI to a scale and quality that reflects current trends. ` c Crossroads Redevelopment 30 Mauriello Planning Group, LLC VII. Comprehensive Plan Goals and Direction The Town's master planning documents have been analyzed with respect to the proposed redevelopment project. Below is a list of the Town's guiding documents followed by a list of goals and objectives that are consistent with the proposed redevelopment plan. Items listed in italics are of particular importance to the proposed redevelopment plan. A. Vail Land Use Plan 1. General Growth/Development 1.1 Vail should continue to grow in a controlled environment, maintaining a balance between residential, commercial and recreational uses to serve both the visitor and the permanent resident. 1.2 The quality of the environment including air, water and other natural resources should be protected as the Town grows. 1.3 -The quality of development should be maintained and upgraded whenever possible. 1.4 The original theme of the old Village Core should be carried into new development in the Village Core through continued implementation of the Urban Design Guide Plan. 1.5 Commercial strip development of the Valley should be avoided. 1.12 Vail should accommodate most of the additional growth in existing developed areas (infill areas). 2. Skier/Tourist Concerns 2.1 The community should emphasize its role as a destination resort while accommodating day visitors. 2.2 The ski area owner, the business community and the Town leaders should work together closely to make existing facilities and the Town function more effectively. 2.3 The ski area owner, the. business community and the Town leaders should work together to improve facilities for day skiers. Crossroads Redevelopment 31 Mauriello Planning Group, LLC 2.4 The community should improve summer recreational and cultural opportunities to encourage summer tourism. 2.5 The community should improve non-skier recreational options to improve year- round tourism. 3. Commercial 3.4 Commercial growth should be concentrated in existing commercial areas to accommodate both local and visitor needs. 3.5 Entertainment oriented businesses and cultural activities should be encouraged in the core areas to create diversity. More-night time_businesses, on-going events and sanctioned "street happenings should be encouraged. 4. Village Core/Lionshead 4.1 Future commercial development should continue to occur primarily in existing commercial areas. Future commercial development in the Core areas needs to be carefully controlled to facilitate access and delivery. 4.2 Increased density in the Core areas is acceptable so long as the existing character of each area is preserved through~implementation of the Urban Design Guide Plan and the Vail Village Master Plan. 4.3 -The ambiance of the Village is important to the identity of Vail and should be preserved. (Scale,. alpine character, small town feeling, mountains, natural setting, intimate size, cosmopolitan feeling, environmental quality. 5. Residential 5.1 Additional residential growth should continue to occur primarily in existing, platted areas and as appropriate in new areas where high hazards do not exist. 5.3 Affordable employee housing should be made available through private efforts, assisted by limited incentives, provided by the Town of Vail, with appropriate restrictions. 5.4 'Residential growth should keep pace with the market place demands for a full range of housing types. Crossroads Redevelopment 32 Mauriello Planning Group, LLC 5.5 The existing employee-housing base should be preserved and upgraded. Additional employee housing needs should be accommodated at varied sites throughout the community. 6. Community Services 6.1 Services should keep pace with increased growth. 6:2 The Town of Vail should play a role in future development through balancing growth with services. 6.3 Services should be adjusted to keep pace with the needs of peak periods. Crossroads Redevelopment 33 Mauriello Planning Group, LLC B. Urban Design Guide Plan -Limited Applicability The VVMP designates those areas that are subject to the Urban Design Guide Plan. As shown on the map below, only the frontage (first 10' or so) of the Crossroads property is subject to the Urban Design Guide Plan policies. Crossroads Redevelopment 34 Mauriello Planning Group, LLC Master Plan Terms C. Vail Village Master Plan (WMP) The Vail Village Master Plan was adopted in 1990. The plan is intended to guide the Town in developing land use regulations and policies for coordinating development by the public and private sectors. The Master Plan taken as a whole is a general guide for development and redevelopment activities in the Vail area. 1.. Land Use Plan The Land Use Plan found in the VVMP recommends mixed-use commercial and medium/high density residential uses for the Crossroads site.' The high density residential development is recommended along the South Frontage Road, along.a portion the Village Center Road, and adjacent to the Vail Village Inn project. The proposed Crossroads redevelopment plan matches this recommended development pattern. The proposed plan is consistent with these designations. See map below. Crossroads Redevelopment 35 Mauriello Planning Group, LLC WMP -Land Use Plan 2. Open Space Plan The Open Space Plan recommends that a plaza space be created in the current parking lot of the Crossroads site. The proposed redevelopment includes a plaza that is larger than that proposed by the VVMP. See map below. 3. Parking and Circulation Plan The Parking and Circulation Plan indicates the need for a pedestrian connection to the VVI project and to the Town's parking structure. Additionally, the plan recommends a sidewalk along the Crossroads frontage of the South Frontage Road. The proposed Crossroads redevelopment plan provides for all of these pedestrian , connections as well as pedestrian improvements to Meadow Drive and Village Center Road. The proposed redevelopment plan implements this plan. 4. Building Height Plan The Building Height Plan recommends taller buildings along .the South Frontage Road and lower buildings along East Meadow Drive. The building height plan is a guiding plan and does not constitute a zoning limitation. The proposed plan concentrates the taller portions of the buildings along the South Frontage. Road and has limited building mass elsewhere on the site due to the proposed pedestrian plaza which takes up nearly 40% of the site. The proposed building heights are consistent with the approvals granted to the Vail Plaza Hotel and.the Four Season Crossroads Redevelopment ~ 36 Mauriello Planning Group, LLC WMP -Open Space Plan Hotel site. The proposed redevelopment plan is consistent with the intent and guidance provided by the building height plan. 5. Action Plan Policy 1-6 states that the Crossroads property should be improved with the addition of a new pedestrian plaza where the current parking area is located today. The policy also requires that all parking requirements be met on-site and loading and delivery to the site be accessed from the South Frontage Road. The policy recommends a strong building edge on East Meadow Drive with the necessary and customary streetscape improvements. The proposed Crossroads redevelopment plan implements this policy to the fullest extent. All of the required"parking is located below grade, a new pedestrian plaza is being created, the loading and. delivery functions are accessed from the South Frontage Road, and the streetscape around the entire project is being improved. .Policy 1-7 states that Village Center Road should be redeveloped in order to help prevent cars from accessing the pedestrian areas of Vail.. The policy also requires that pedestrian access improvements be made to this road. The proposed redevelopment plan for Crossroads implements this plan by narrowing the roadway and providing sidewalks for pedestrians. A significant landscape buffer is also being provided. 6.. Goals Goals for the Vail Village area are summarized in six major goal statements. The goal statements are designed to establish a framework, or direction, for future development of the Village. The goals, along with the established objectives and policies are to be used in evaluating a proposal during the development review process. The following goals, objectives, and policies are consistent with the proposed redevelopment plan: Goal #1 Encourage high quality redevelopment while preserving the unique architectural scale of the Village in order to sustain its•sense of community and identity. 1.1.1 Policy: Development and improvement projects approved in the Village shall be consistent with the goals, objectives, policies and design considerations as outlined in the Vail Village Master Plan and Urban Design Guide Plan. 1.2 Objective: Encourage the upgrading and redevelopment of residential and commercial facilities. Crossroads Redevelopment 37 Mauriello Planning Group, LLC 1.2.1 Policy: Additional development may be allowed as identified by the action plan as is consistent with the Vail Village Master Plan and Urban Design Guide Plan. 1.3 Objective: Enhance new development and redevelopment through public improvements done by private developers working in cooperation with the Town. 1.3.1 Policy: Public improvements shall be developed with the participation of the private sector working with the Town. Goal #2 To foster a strong tourist industry and promote year-round economic health and viability for the Village and for the community as a whole. 2.1 Objective: Recognize the variety of land uses found in the 10 sub-areas throughout the Village and allow for development that is compatible with these established land use patterns. , 2.1:1 Policy: The zoning code and development review criteria shall be consistent with the overall goals and objectives of the Vail Village Master Plan. 2.3 Objective: Increase the number of residential units available for short-term, overnight accommodations. 2:3.1 Policy: The development of short-term accommodation units is strongly encouraged. Residential units that are developed above existing density levels are required to be designed or managed in a manner that makes them available for short-term overnight rental. 2.4 Objective: Encourage the development of a variety of new commercial activity where compatible with existing land uses. 2.4.1 Policy: Commercial infill development consistent with established horizontal-zoning regulations shall be encouraged to provide activity generators, accessible green spaces, public plazas, and streetscape improvements to the pedestrian network throughout the Village. 2.5 Objective: Encourage the continued upgrading, renovation and maintenance of existing lodging and commercial facilities to better serve the needs of our guests. Crossroads Redevelopment 38 Mauriello Planning Group, LLC 2.5.1 Policy: Recreation amenities, common areas, meeting facilities and other amenities shall be preserved and enhanced as a part of any redevelopment of lodging properties. 2.5.2 Policy: The Town will use the maximum flexibility possible in the interpretation of building and fire codes in order to facilitate building renovations without compromising life, health and safety considerations. 2.6 Objective: Encourage the development of affordable housing units through the efforts of the private sector. 2.6.2 Policy: Employee housing shall be developed with appropriate restrictions so as to insure their availability and affordability to the local work . force. Goal #3 To recognize as a top priority the enhancement of the walking experience throughout the Village. 3.1 Objective: Physically improve the existing pedestrian ways by landscaping and other improvements. 3.1.1 Policy: Private development projects shall incorporate streetscape improvements (such as paver treatments, landscaping, lighting and seating areas), along adjacent pedestrian ways. 3.1.2 Policy: Public art shall be encouraged at appropriate locations throughout the Town. 3.1.3 Policy: Flowers, trees, water features and other landscaping shall be encouraged throughout the Town in locations adjacent to, or visible from, public areas. 3.2 Objective: Minimize the amount of vehicular traffic in the Village to the greatest extent possible. 3.2.1 Policy: Vehicular traffic will be eliminated or reduced to absolutely minimal necessary levels in the pedestrianized areas of the Village. 3.3 Objective: Encourage a wide variety of activities, events and street life along pedestrian ways and plazas. Crossroads Redevelopment 39 Mauriello Planning Group, LLC 3.3.1 Policy: The Town encourages a regulated program of outdoor street activity in predetermined locations throughout the Village. 3.3.2 Policy: Outdoor dining is an important streetscape feature and shall be encouraged in commercial infill or redevelopment projects. 3.4 Objective: Develop additional sidewalks, pedestrian-only walkways and accessible green space areas, including pocket parks and stream access. 3.4.2 Policy: Private development projects shall be required to incorporate new sidewalks along streets adjacent to the project as designated in the Vail Village, Master Plan and/or Recreation Trails Master Plan. Goal #4 To preserve existing open space areas and expand green space opportunities. , 4.1 Objective: Improve existing open space areas and create new plazas with ,green space and pocket parks. Recognize the different roles of each type of open space informing the overall fabric of the Village. 4.1.1 Policy: Active recreation facilities shall be preserved (or relocated to accessible locations elsewhere in the Village) in any development or redevelopment of property in Vail Village. . 4.1.2 Policy: The development of new public plazas, and improvements to existing plazas (public art, streetscape features, .seating areas, etc.), shall be strongly encouraged to reinforce their roles as attractive people places. 4.1.4 Policy: Open space improvements including the addition of accessible green space as described or graphically shown in.the Vail Village Master Plan. and/or Urban Design Guide Plan, will be required in conjunction with private infill or redevelopment projects. 4.2 Objective: Improve and expand the opportunity for active and passive recreational activity throughout the Village. Goal #5 Increase and improve the capacity, efficiency and aesthetics of the transportation and circulation system throughout the Village. 5.1 Objective: Meet parking demands with public and private parking facilities. Crossroads Redevelopment 40 Mauriello Planning Group, LLC 5.1.1 Policy: For new development that is located outside of the Commercial Core 1 Zone District, on-site parking shall be provided (rather than paying into the parking fund) to meet any additional parking demand as required by the Zoning Code. 5.1.3 Policy: Seek locations for additional structured public and private parking spaces. 5.1.5 Policy: Redevelopment projects shall be strongly encouraged to provide underground or visually concealed parking. 5.2 Objective: "Encourage the use of public transportation to minimize the use of private automobiles throughout Vail. 5.2.2 Policy: The Town shall facilitate and encourage the operation of private shuttle vans outside of the pedestrianized core area. 5.4 Objective: Improve the streetscape of circulation corridors throughout the Village. . 5.4.1 Policy: The Town shall work with the Colorado Division of Highways toward the implementation of a landscaped boulevard and parkway along the South Frontage Road. Goal #6 To insure the continued improvement of the vital: operational elements of the Village. 6.1 Objective: Provide service and delivery facilities for existing and new development. 6.2 Objective: Provide for the safe and efficient functions of fire, police and public utilities within the context of an aesthetically pleasing resort setting. 6.2.1 Policy: Development projects and other improvements in Vail Village. shall be reviewed by respective Town departments to identify both the impacts of the proposal and potential mitigating measures. 6.2.2 Policy: Minor improvements (landscaping, decorative paving, open dining decks, etc.) may be permitted on Town of Vail land or right-of-way (with review and approval by the Town Council and Planning and Environmental Commission when applicable) provided that Town operations Crossroads Redevelopment 41 Mauriello Planning Group, LLC such as snow removal, street maintenance and fire department access and operation are able to be maintained at current levels. Special design (i.e. heated pavement), maintenance fees, or other considerations may be required to offset impacts on Town services. D. Vail Village Urban Design Guide Plan and Design Considerations (UDGP) As discussed in "B" above, only the extreme periphery of the Crossroads project is located within the area covered by~-the UDGP. Therefore, only the edges of the project along East Meadow Drive and Village Center Road are to be considered. Below is the list of Urban Design-Considerations found in the Vail Village Urban Design Guide Plan. Each of these criteria is being implemented in some form`by the proposed redevelopment plan. 1. Pedestrianization/Vehicle Penetration The Design Considerations recommend differing levels of pedestrianization within the Vail Village. The goal of the plan is to create a pedestrian circulation system that is interconnected and pleasant for the pedestrian. The design plan recognizes that "vehicular traffic cannot be removed from certain streets" and therefore a "totally car-free pedestrian system is not achievable throughout the entire Village." Many streets within the Village have car, delivery, and bus traffic. For instance, Gore Creek Drive is used for access to the Gasthoff Gramshammer and the Sitzmark Lodge by delivery vehicles and guest vehicles and Bridge Street and Hanson Ranch Road are used for access by delivery vehicles and guest cars to the Bridge Street Lodge and other residential properties. All of the guest or visitor parking for the Crossroads project enters the site from . Village Center Road at a location which does not interfere with the movement of pedestrians along East Meadow Drive. All of the loading and delivery for the project is accessed. directly from the South Frontage Road as suggested by the VVMP. The redevelopment of this site allows for new pedestrian access and plazas that will help to improve the life and energy along this important retail corridor. 2. Streetscape Framework The design plan. recommends that streets be framed by buildings, storefronts, and landscape/open space improvements. The proposed redevelopment plan provides for a street framework with a mixture of arcades, pedestrian walks, plazas, and storefronts. The proposed plan implements many of the goals of the proposed and adopted Streetscape Master Plan and the Vail Village Master Plan including the redevelopment of the intersection of East Meadow Drive and Willow Bridge Road. Crossroads Redevelopment 42 Mauriello Planning Group, LLC 3. Street Enclosure The Urban Design Plan recommends that streets in the Vail Village be framed b.y buildings to create a comfortable and safe experience for pedestrians and shoppers. Enclosing street with buildings, as with Bridge Street, creates visual interest and stimulates the retail experience. The proposed redevelopment plan for Crossroads balances the needs for enclosure with the Town's desire for a large plaza area for events such as "Street Beat." 4. Street Edge The Design Plan recommends that buildings within the village form a strong but irregular edge to the street. The plan encourages buildings to be located at or near property lines iri order to give strong definition to the pedestrian corridors. The plan also recommends breaks in buildings along a street to create visual interest. The proposed redevelopment plan provides an irregular edge to the street and creates a new pedestrian plaza and gathering place. The proposed buildings are set back in certain areas to create new plaza spaces and essentially expand the pedestrian corridor. 5. Views No adopted view corridors exist in the area on or adjacent to the Crossroads property. 6.. Service and Delivery The design plan recommends that service and delivery areas be located in areas where they have the least impact on pedestrian ways. The plan also recommends that these service areas be located underground where feasible. The proposed redevelopment plan provides loading and delivery areas within the building with direct access to the South Frontage Road as recommended by the Vail Village Master Plan. 7. Sun/Shade A sun/shade analysis has been provided with the application materials. The parameters and standards found in the design plan are generally applicable to the Village Core area (areas zoned CC1) and is less applicable to other areas, such as areas zoned CSC. Given the location of the Crossroads property on the north side of East Meadow Drive, the impacts of shade are minimal to the neighborhood. The proposed plan was laid out to capture sun and therefore the proposed retail and restaurant areas are located with great solar access. Crossroads Redevelopment 43 Mauriello Planning Group, LLC E. Streetscape Master Plan The adopted Town of Vail Streetscape Master Plan recommends the development of pedestrian improvements along the north side of East Meadow Drive and to the intersection with Willow Bridge Road. Additionally, the plan recommends changes to Village Center Road to reduce traffic from wandering into the pedestrianized areas of town. The primary recommendation of the plan is to create a "special events venue" at the intersection of Willow Bridge Road and Meadow Drive. The proposed Crossroads redevelopment plan implements the recommendations of the newly adopted changes to the streetscape plan. In support of the Town's recommendation to create a special event venue, the Crossroads project proposes to nearly triple the size of the plaza with the development of a pedestrian plaza on the Crossroad property. The Crossroads project will significantly enhance the streetscape of Vail. 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COLARADO ~.-_ ?~ ~ i -Ii ~ ~= ~r~'' sty~~+;'~lir ;a~.7Ft~n~-y'.sra'~ 'P.J~ #~ #~~f,~y1 ~~9L~ r f~Ea~~l~~.~ ax ~-~-* iK- '1 1rY5 ~~~ ~ °~~y ~~a f~tGiYN~d~~~3 _": - -YY"'','~~•'% t ~ - ~~'. .c-J - ..r~~ ~ ~~~~ ~C{' PU~LISF9ED ', THIS ITEM MAY AFFECT YOUR PROPERTY ~ '~ PUBLIC NOTICE T(?~~FVA1L ; NOTICE IS HEREBY GIVEN that the Planning and Environmental Commission of the Town of Vail will hold a public hearing in accordance with Section 12-3-6, Vail Town Code, on September i3, 2004, at 2:00 PM in the Town of Vail Municipal Building, in consideration of: A request for final review of a sign variance, pursuant to Section 11-10-1, Variances, Vail Town Code, to allow for a variance. from Section 11-6-3(1 a) for a new business identification sign, located at 100 East Meadow Drive/Lot O, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. Applicant: Robert Aikens and Barbara Ruh (Verbatim Booksellers) Planner: Matt Gennett A request for final review of a conditional use permit, pursuant to Section 12-7B-4, Permitted and Conditional Uses; Second Floor; Vail Town Code, to allow for an outdoor patio, located at 333 Hanson Ranch Road (Vista Bahn Building)/Lot C, Block 2, Vail Village Filing 1, and setting forth details in regard thereto. Applicant: Remonov & Company, Inc., represented by Terrill Knight Planner: Bill Gibson A request for final review of a variance, pursuant to Chapter 12- 17, Variances, Vail Town Code, to allow for a variance from Section 12-76-12, Height, Vail Town Code, and a request for a major exterior alteration, pursuant to Section 12-713-7, Exterior Alterations or Modifications, Vail . Town Code, to allow for a new residential addition, located at 183 Gore Creek Drive (Sitzmark Building)/Lot A, Block 5B, Vail Village Filing 1, and setting forth details in regard thereto. Applicant: Bob Fritch, represented by Fritzlen Pierce Architects Planner: Bill Gibson A request for final review of a major exterior alteration, pursuant to Section 12-7A-12, Exterior Alterations or Modifications, and a request for a conditional use permit, pursuant to Section 12- 7A-3, Conditional Use Permits, Vail Town Code, to allow for a lodge, including accessory eating, drinking or retail establishments located within the principal use and occupying betweeri ten percent (10%) and fifteen percent (15%) of the total gross residential floor are of the main structure or structures on the site, located at 20 -Vail Road (Sonnenalp Resort of Vail)/Lots K and L; Block 5E, Vail Village Filing 1, and setting forth details in regard thereto. Applicant: Sonnenalp Resort of Vail, represented by Resort Design Associates Planner: Elisabeth Eckel A request for a work session to discuss a major amendment to Special Development District No. 4, Cascade Village, pursuant to Section 12-9A-10, Vail Town Code, to allow an amended approved development plan, located at 1325 Westhaven Drive/Development Area A, Cascade Village, and setting forth details in regard thereto. Applicant: Wright & Company/PIA Land Planning Planner: Russ Forrest A request for a recommendation to the Vail Town Council on a proposal to establish Special Development District No. 39, pursuant to Article~l2-9(A), Special Development District, Vail Town Code, to allow for the redevelopment of Crossroads, a mixed use development; a request ~j ~ ~ for a text amendment to Section 12-2-2, Definitions, Vail Town Code, pursuant to Section 12-3- 7, Amendment, to add a definition for bowling alley; a request for a text amendment to Section 12-7E-4, Conditional Uses, Vail Town Code, pursuant to Section 12-3-7, Amendment, to add bowling alleys as a conditional use; and requests for conditional use permits to allow for the Attachment: D construction of an outdoor operation of the accessory uses as set forth in Section 12-7E-5 (ice skating rink); a major arcade to include indoor entertainment; a theater, meeting rooms, and convention facilities; multiple-family dwellings and lodges; and a private club to allow for the establishment of a for sale parking club, pursuant to Section 12-7E-4, Vail Town Code, located at 141 and 143 Meadow Drive/Lot P, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. Applicant: Crossroads East One, LLC, represented by Mauriello Planning Group Planner: Warren Campbell A request for a final review of a variance, pursuant to Chapter 12- 17, Variances, Vail Town Code, to allow for a variance from Section 12-6H-6, Setbacks ,Vail Town Code, to allow for a residential addition to encroach into the side setback, located at 303 Gore Creek Drive/Lot 8, Block 5, Vail Village Filing 1, and setting forth details in regard thereto. Applicant: Erickson S. Shirley Planner: Bill Gibson A request for final review of a variance, pursuant to Chapter 12- 17, Variances, Vail Town Code, to allow for a variance from Section 12-6D-6, Setbacks, Section 12D-9, Site Coverage, and Section 12-6D-10, Landscaping and Site Development, Vail Town Code, to allow for a residential addition, located at 2714 Larkspur Lane/Lot 4, Block 3, Vail Intermountain, setting forth details in regard thereto. Applicant: Andrew and Margaret Forstl . Planner: Bill Gibson An appeal of staff interpretation, pursuant to Section 12-3-3, Administration and Enforcement, Vail Town Code, of an administrative interpretation of Section 12-11-4, Materials to be Submitted, Procedures, located at 1448A Vail Valley Drive/Lot 18, Vail Valley Filing 1, and setting forth details in regard thereto. Applicant: Robert Kossman Planner: Russ Forrest The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Published, August 27, 2004, in the Vail Daily. Mauriello Planning Group Adjacent Property Owner List Crossroads Redevelopment August 2004 TOWN OF VAIL FINANCE DEPARTMENT 75 S. FRONTAGE ROAD VAIL, CO 81657 CROSSROADS OF VAIL CONDOMINIUM ASSOCIATION 143 EAST MEADOW DR STE 360 VAIL, CO 81657 - VILLAGE INN PLAZA CONDOMINIUM ASSOCIATION COLORADO REGISTRATION INC. PO BOX 666 VAIL, CO 81658 SONNENALP PROPERTIES INC 20 VAIL RD VAIL, CO 81657 ' VAIL DOVER ASSOCIATES LLC 4148 N ARCADIA DR PHOENIX, AZ 85018 VILLAGE CENTER ASSOCIATION HELM CAREY GUNN 953 S FRONTAGE RD W STE 223 VAIL, CO 81657 AUSTRIA HAUS CONDO ASSOC INC 20 VAIL RD VAIL, CO 81657 COLORADO DEPT OF TRANSPORTATION 4201 E ARKANSAS AVE DENVER, CO 80222 MAURIELLO PLANNING GROUP, LLC PO BOX 1127 AVON, CO 81620 Crossroads Redevelopment CSC Text Amendment Additional Property Owners List (Gateway Building/Weststar Bank Building) SUGAR NOTCH LP C/O RUSSELL STANDARD CORD PO BOX 479 BRIDGEVILLE PA 15017 WHITE RIVER ACQUISITION CORP C/O MANUEL MARTINEZ WW CNSLTNG GRP 905 BRICKELL BAY DR SUITE 230 MIAMI FL 33131 LIPCON, CHARLES R. & IRMGARD -JT 430 N MASHTA DR KEY BISCAYNE FL 33149 SEBOLD, DAVID L. & CYNTHIA L. -JT. 80 W 78TH ST CHANHASSEN MN 55317 575M LLC 18 SUMMERFIELD LN SARATOGA SPRINGS NY 12866 GGG LLC PO BOX 5963 VAIL CO 81658 PALIVIOS, LEO 2775 IRIS AVE BOULDER CO 80304 DEER SPRING LP 1,351 FREEPORT RD PITTSBURGH PA 15238 VANGALIS, ANTHONY - PEEPLES, PATRICIA E. -JT PO BOX 3007 VAIL CO 81658 HSE INVESTMENT PARTNERS LLC 12 VAIL RD STE 500 VAIL CO 81657 TIMBERLINE COMMERCIAL HOL=DINGS LLC ~12 VAIL ~RD 600 VAIL CO 81657 VAIL PBK LLC 3 92 MILL CREEK CIR VAIL CO 81657 KILMUR LLC PO BOX 2879 AVON CO 81620 VAIL GATEWAY PLAZA 12 VAIL 'RD STE 600 VAIL CO 81657 CENTRAL ROCKIES SPECIALISTS LLC PO BOX 4250 FRISCO CO 80443 VAIL CLINIC, INC. C/O STAN ANDERSON 181 WEST MEADOW DRIVE VATL CO 81657 BRINGING PEOPLE BACK TO VAIL Crossroads Redevelopment ,~:,_I~~~ ~i •,-a ~ i -~--~: _~~1 ~-. ~ t ,~ L ,: ~ - ~~ Applications for Special Development District and Conditional Use Permit Revised 9-7-04 Mauriello Planning Group a, { py~ ~ ~ " ~l ~ ~ - _ . .. _ ~I- ~ ~~ ~. t C Owner and Consultant Directory Owner/Applicant: Peter Knobel Crossroads East One, LLC 143 East Meadow Drive Vail, CO 81620 Civil Engineer JR Engineering 2620 East Prospect Road, Suite 190 Fort Collins, CO 80525 970-491-9888 Planning Mauriello Planning Group, LLC PO Box 1127 Avon, CO 81620 970-748-0920 Design Architect Barnes Coy Architects PO Box 763 Bridgehampton, NY 11932 631-537-3555 Production Architect Davis Partnership 0225 Main Street, Unit C 101 Edwards, CO 81632 970-926-8960 Traffic Consultant Fox Higgins Transportation PO Box 19768 Boulder, CO 80308-2768 303-589-9011 Revenue Consultant Steve Thompson Innovative Financial Strategies 34215 Highway 6, Suite 205 Edwards, Colorado 81631 970-926-0818 Construction Management English & Associates, Inc. 12 Vail Road, Suite 700 Vail, CO 81657 970-479-7500 f 1 1 1 t 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Table of Contents Chapter Pale I. Introduction 1 II. Existing Conditions 5 III. Detailed Project Description and Zoning Analysis 8 IV. Public Benefits of Project 22 V. Special Development District -Standards and Criteria 24 VI. Conditional Use Permit -Review Criteria 29 VII. Comprehensive Plan Goals and Direction 32 I. Introduction ' A. Summary of Request "Bringing people back to Vail" is a slogan the project team developed early during the brainstorming of the program and design of the Crossroads redevelopment plan. That statement truly reflects what this plan will achieve for the Town of Vail. In considering the numerous development scenarios for this site, the owner envisioned a project that gives back to the community by providing uses, spaces, and facilities that are needed to spark the economy of the Town and which might not otherwise ever be developed unless funded by the Town government. This exceptional project will act as an anchor within the Vail Village and will attract locals and guests year-round resulting in a vibrant retail experience throughout the East Meadow Drive area and the village as a whole. The proposed project will generate millions of dollars in property and sales tax revenues for the Town coffers. We believe the old saying "if you build it they will come" describes exactly what this project will do for Vail. This proposed reinvestment in the Vail Village will also help Vail compete with other local and regional resorts that are spending tens of millions of dollars to update and ' redevelop. These significant improvements to the economy and infrastructure of Vail will help Vail and the ski area maintain its #1 ranking as a ski destination. The Crossroads redevelopment project is being submitted as a Special Development District (SDD) to implement "creativity and flexibility" as stated in the purpose of an SDD. The proposal removes one of the Town's largest eyesores and replaces it with world-class architecture and a list of public amenities and benefits that is not rivaled by any other project in the Town. The public amenities and benefits include: • An increase in annual sales and property tax revenue from the current of $180,000 to the proposed figure of $1.5 million (not to mention RETT tax contributions of $2 million plus); • 565 subsurface parking spaces (198 in excess of Town Code); • Underground Entertainment Complex including: 0 4-Screen movie theater with stadium seating (largest capacity and highest quality on Western Slope); 0 10- lane bowling alley and sports bar/night club; ' o Family arcade of 20,000 sq. ft. including a restaurant facility; o Indoor climbing walls of 24' in height; • Outdoor Ice Skating Rink for public skating in winter/water-recreation feature in the spring and summer months; Crossroads Redevelopment 1 Mauriello Planning Group, LLC • New public plaza of i/z-acre (24,000 sq. ft.) in the heart of Town for public gatherings and events that occupies approximately 20% of the property; • Public accessible restrooms at the pedestrian level; • 55,000 sq. ft. of new high quality retail and restaurant space at the pedestrian level and one floor above; • 5,000 sq. ft. grocery store in the heart of the Vail Village; LI • Theaters, entertainment complex, and condominiums will be marketed to large corporations for retreats, seminars, and corporate outings; • Removal of skier parking from South Frontage Road on busy days by allowing use of Crossroads parking facility (surplus of 198 parking spaces}; • Relocated loading and delivery docks (Frontage Road access) available to adjacent properties; • New streetscape and pedestrian improvements on all sides of site including landscape medians in the South Frontage Road; • Buffering of I-70 highway noise from the pedestrian areas south of the project. The project also includes the construction of approximately 84 residential dwelling units in a world-class structure where the building mass and height is concentrated along the South Frontage Road in what appears as a series of buildings. This project is giving the Town the opportunity to reverse the downvalley trend and bring locals and guests back to Vail. This can be achieved without the Town spending a dime. This is the first project in Vail that truly gives back to the community more than it takes. Crossroads Redevelopment 2 Mauriello Planning Group, LLC ~~. -,~ .~, Crossroads Redevelopment 3 Mauriello Planning Group, LLC i ilk. ~~~ ~ ~ ~ ~ :~.~~ ~j North (Frontage Road) Elevation of Crossroads Crossroads Redevelopment Mauriello Planning Group, LLC 4 C G II. Existing Conditions A. Zone District The Crossroads property is zoned Commercial Service Center (CSC). The Crossroads property is the only site in Town that was originally zoned CSC in 1969 (later the Gateway Building and the West Star Bank Building were rezoned CSC, both are SDD's). The CSC zone district was created in 1969 (Ordinance No. 7) and was amended in 1973 to read as it does today. The zone district, as with the property itself, has not been updated in over 30 years. The proposed project maintains the underlying zoning but utilizes the creativity and ' flexibility vested in the Special Development District to encourage and permit deviations from the underlying district in light of the public benefits being proposed. 1 n 1 B. Existing Development and Uses The Crossroads property was originally developed in the 1970's as a mixed use commercial and residential development. The current uses on the site generate a total of $180,000 in annual property tax and sales tax compared to the conservative estimate by Steve Thompson of approximately $1 to $1.5 million in Town revenues with the proposed redevelopment. The following is breakdown of the current uses on-site: • Retail and Restaurant 43,650 sq. ft. • Theater • Office • Storage • Condominiums • Surface Parking • Structured Parking 6,300 sq. ft. 13,500 sq. ft. 7,000 sq. ft. 22 units 106 spaces 92 spaces Crossroads Redevelopment 5 Mauriello Planning Group, LLC t 0 n i r C Existing Wcst Building Fronting Mcadow Drivc Crossroads Redevelopment Mauriello Planning Group, LLC ___ __ ~___ ~~ - - 4 _-_ -~~~:_ Existing North Building and Parking Lot Local delivery trucks that can be removed from street Crossroads Redevelopment 7 Mauriello Planning Group, LLC Existing Frontage Road Elevation i III. Detailed Project Description and Zoning Analysis A. Project Site and Ownership The Crossroads property, located at 143 East Meadow Drive, contains 2.643 acres of land. The site is bounded on the north by the South Frontage Road and I-70, on the east by Village Center Road, on the south by East Meadow Drive, and on the west by the Vail Village Inn. The site is now owned by two LLC's managed by Peter Knobel. All of the condominiums are either owned by the applicant or are under contract for sale to the applicant. The Crossroads redevelopment project will more than double the amount of retail and entertainment uses on the property. The plan was developed as a package that provides substantial benefits and revenues to the Town, needed outdoor plaza and gathering spaces, and entertainment uses that create excitement and activity within the village. The following is a breakdown of uses by location in the property: B. Proposed Uses • 565 below grade parking spaces. There are 198 parking spaces provided in ' excess of Town requirements for the uses proposed on-site and which may be used by the public. A parking club is also being proposed for some portion of the excess parking spaces. The final number of club spaces will depend upon actual usage to be determined at a later date. 1 • Level minus 2 (below grade) - 4-screen movie theater with stadium seating. The largest of the four is twice the size of the largest theater in Edwards and the smallest is 20 seats less than the largest one in Edwards. • Level minus 2 (below grade) -Entertainment complex with billiards, video games, restaurant/bar, meeting rooms, etc. similar in concept to a Dave and Buster's facility. Crossroads Redevelopment Mauriello Planning Group, LLC i _., • ~. CROSSROADS ,> muca .~~ _~__. .,..Y^,. . =^ . • t S: ~~'J l' ~T ~ ..,~ ~.~y, ° Family Arcade Facility ~y,+ r _~ ~~~ ~~- ~;` yCr ~cda~ Yc.. 4 u.^ ~•\ J s r - ~ ~ ~~„^, ,~ ~ ~, 1 r :~ i ' Lowest Level Parking ~ ~® ~ ; , fi3~ ~ E ~ i ~; ~, .' ,,,~ ~ ~ ~ 9 E ,~ q Movie Theater Complex MPpiWtiHit;TWtlRS!WDj_4CLYtXRRtfp~Nlxt,00~Rdr (sEtJf P~1W) - Lowest Level of Project - 45'+bebw S. Frontage Road Crossroads Redevelopment 9 Mauriello Planning Group, LLC • Level minus 1 (below grade) - 10-lane bowling alley and large sports bar. The sports bar becomes a night club later in the evening and includes a dance floor and stage for a band. ii x tr . ;~~ 1 CRC~55ROAp5 +a cn ,oc i' >, ,f ..-: ... .~_.__ ~_ . . I'- ~~ • ?!?.AD!OIEYH..1~'-W--.-lTitR1C.IWl?_(~61~fdM) ' ~.:.:• ARdi1TECTS g ~ ~, a ~-; : ~ j ~. ~„ ~. ~ ,_ ~ .... f- 7 ~~~ ~~~ , ~ ~{ C ~ ~~ "~~~ i "$ ~ *~ • ~ yy ~ ~ 1 ' .` ~~ di : ~ 5: .c c T r ~ s ~ YS"M* ~ &~YYp' , ____ r'~ ~ ' `~~ ~ ~`~ • e E.~: rx~ma,_ ~_ , y c ~ ~ ~ l ~ # ~ '1 H~y ~~ ':. Y L ~ I ~ i ~...._._........ S t I € qq - . ~ . . _ - Parkin Level -3 ~ .. ~ . . . ' ~° _ ; .. .> ~ Crossroads Redevelopment 10 Mauriello Planning Group, LLC 1 1 1 i Access to VVI t t • Street Level (Meadow Drive) - 30,000 sq. ft. of high quality retail and restaurant space facing south to a new plaza with great solar access including space for a grocery store. • Street Level (Meadow Drive) -New ice rink/summer water feature/fountain within a new 1/2-acre plaza. This plaza has been designed to work together with the Town's right-of--way to form a new large gathering place for events like "Street Beat." Anew bus stop is proposed on the west end of the plaza below the cantilevered portion of building. CROSSROADS vu,.cac+goo wawyc~em; wx. Aygcma _;.e,ai~nnw~ .: r :, ARCHITECTS ) Plaza Level -Meadow Drive Level Crossroads Redevelopment 11 Mauriello Planning Group, LLC e i i t • Leve12 (one level above Meadow Drive) - 25,000 sq. ft. of retail, restaurant, and office space. This space is connected by a wide exterior walkway with a series of stairs to and from the street level. • Level 3 (2"d level above Meadow Drive and at Frontage Road elevation) - Condominium units, lobby area, landscaped residential terraces, and pool. Alpine Bank is also located on this level and within the parking structure on the level below. • Level 4 and above -Condominium Units Crossroads Redevelopment Mauriello Planning Group, LLC 12 One level above Meadow Drive I t The following is the list of uses as characterized by the CSC zone district: Retail Sho s • P Use b Ri ht Y g • Restaurants Use by Right • Bars and Nightclubs Use by Right • Professional Offices Use by Right • Financial Institution Use by Right • Outdoor Skating Rink Accessory Use • Indoor Entertainment (Major Arcade) Conditional Use • Bowling Alley (Major Arcade) Conditional Use • Movie Theaters Conditional Use • Meeting Rooms Conditional Use 1 • Multiple Family Residential Conditional Use • Private Parking Club Conditional Use C. Building Design The roposed building design and materials were developed with careful consideration P of the alpine mountain environment, location of the property on the periphery of the i village and bordering Interstate 70, and the high quality of architectural treatment that the town strives for. The design is characterized as a forward looking expression of European alpine heritage and more contemporary forms. Images of lodges, ski chalets and village centers of Austria and Switzerland, that hold such timeless beauty and charm, gave inspiration to the appearance of the project. The vernacular of the protect reflects features of craftsman revival style. Architecrtural details yield the look of handcraftsmanship; exposed beams, rafter tails, log columns, and braces turn construction details into built-in ornamentation that tie the design back to the earth and to the history of the log and timber architecture of the west. One im ortant as ect of this buildin includes sim le roof forms that are oriented P P g P north south, thus breaking the overall massing into a collection of smaller forms. The continuous movement and undulations of the ground plane and facade create visual appeal and are sympathetic to the scale of a mountain village. Crossroads Redevelopment 13 Mauriello Planning Group, LLC The building is composed of a rich mixture of high quality building materials including: Stacked stone base• • Cut Limestone siding; • Wood siding (non-flammable material); • Steel and wood bracing; • Large turned log elements; • Dark zinc accent siding; • Generous glazing; and • Standing seam zinc roof (no flat roof areas). [~ 1 Crossroads Redevelopment 14 Mauriello Planning Group, LLC $~~~,r- Crossroads Redevelopment 15 Mauriello Planning Group, LLC D. Commercial Floor Areas The commercial floor area can be divided into six categories: retail, restaurant, service, office, entertainment (including bowling), and theater. We have placed the restaurant, office, and retail floor area together because until the final leasing is complete, we are ' unsure of the final mix. In the parking section we made an assumption as to the potential mix. The gross floor areas are approximately: Retail/Restaurant/Office (above grade): 57,000 sq. ft. Service (bank): 5,030 sq. ft. Theaters (including concessions, restrooms, BOH): 13,550 sq. ft. Entertainment (below grade): 53,870 sq. ft. Total Gross Floor Area (excluding circulation) 129,450 sq. ft. es'd ntial Floor Areas E. R i e ' The gross residential floor area of the site which does not include common areas such as circulation, parking, and pool areas is approximately 235,000 sq. ft. Residential floor area is an area of deviation from the underlying zoning. F. Parking and Parking Club Below is a table documenting the parking requirements for the proposed Crossroads redevelopment. The total number of parking spaces required for all of the uses on-site is 367 parking spaces. The proposed development plan includes a total of 565 parking spaces which is 198 parking spaces in excess of the Town Code requirements. The owner is also proposing to operate a parking club on the property. The owner will evaluate the operation of the project and the need for parking and will determine the final number of parking spaces to be included in the parking club. The parking club will not be in excess of 198 parking spaces. The parking lot will be operated with a fee structure that will allow the public to park on-site. This private parking facility will essentially free up parking within the municipal parking structures thus improving the Town's ability to accommodate skier and Vail Village parking. The owner will work with the Town to remove skier parking from the South Frontage Road on busy days by allowing skier parking on- site. It should be noted that several parking spaces were eliminated in order to accommodate public restroom facilities on-site. i Crossroads Redevelopment 16 Mauriello Planning Group, LLC t ~J J t Crossroads Parkin Anal sis Use Gross S . Ft. Net Sq. Ft. Or Seating Area* TOV Code Re uirement Parkin Rate Spaces Re uired Theaters 13,698 8,481 1 er 165 s.f. 0.006 51.4 Famil Arcade 21,843 15,000 2.3 er 1,000 s.f. 0.002 34.5 Bowlin Alle 10,000 10 lanes 5 er lane PEC 50.0 Bar/Ni ht Club 10,000 7,000 1 er 250 s.f. 0.004 28.0 Restaurants 8,200 5,740 1 er 250 s.f. 0.004 23.0 Retail 43,479 36,957 2.3 er 1,000 s.f. 0.002 85.0 Bank 5,028 2,500 3.7 er 1,000 s.f. 0.004 9.3 Groce 5,307 3,715 2.3 er 1,000 s.f. 0.002 8.5 Residential 84 1.4 er unit 1.400 117.6 Sub Total Required 407.3 Mixed-Use Discount 10% -40.7 Total Required Parkin 366.5 Note: Net floor area was determined using an assumed and very conservative 15% of gross area for back of house and storage. Seating area for restaurants and bars was assumed at a very conservative 70% of the gross area. Net floor area for the grocery store was assumed at a very conservative 70% of the gross area. Net floor area for the bank was assumed at 50% of gross area due to the need for lobbies on two levels. Parking generation for the bowling alley is proposed at 5 spaces per lane per comparison with other communities (not taking into account the pedestrianized nature of Vail). No parking is proposed for the ice rink due to its location and character as a public amenity. G. Access and Circulation The primary vehicular access point for the project is located along Village Center Road near the current curb-cut. The street alignment, grades, and stacking space are drastically improved over the existing condition. There is a pone cochere for the residential condominiums accessed from the South Frontage Road for dropping off and picking up of guests. According to the traffic report provided, the adjacent roads ways will still operate within acceptable levels of service. Crossroads Redevelopment 17 Mauriello Planning Group, LLC t 1 1 1 1 1 1 1 1 1 1 1 1 1 1 _~ _.. ; / ~ ~ . _ ~ ~` f ~ ~._...»..~~~~ '-~...._ ... __ to ~ ~ ~n ik~ ~~ _ ti I(~ Y e.s~, ..:...cur ` V -t,.... ~'°~'.""''"5'~~"" 1 f en. ~~ t c o ~ `> «~ ~~ ` ~€ ~ i~ ;tl~°~ ~ ~~ r, r` ,~~ Porte Cochere ~~.''^" ',~ ~ r ~~, iii (€ (°•~ ~~•~ ,-~- nr=r-----c-,-. ~" .~>°.. 1 _ ; ~{' ~~ ~ ~` ~ ' "T" ° ~ " Village Center .~? _~ ~,_ nit j r~ t'..i!~ =-v?~,. - .~t..n L-- - ~ ~ ~ `~ ~y,~ ~' ~"' ~ a.~. .~ wl 1: ~ ~ t ~( d ~s:• '~ -= Road Access ~ -~ ~ tit !! . t .. ~- ~ ~;~ _ ~ ..W ~. ~ r ~ T. . ~ '1 f"' + ~y t .- rid ~•••1 .,.. .J .... p ,,. _ , yam... - „~. .. r .. .' V ,. _ ,, Loading and ~--1 " '_ Delivery Facility ~ , i, ~`~.` ~1 s ~/~,/ ~,~ •'. ~ ~ ~ r~" j -°-°-r `~~ ] 1 t ~ i ~"'' . ~~"• / 1018 f.E:fl.H'MnMl 1 CR~SROAOS - IJ 1 ~>" -cry. ,r-~- -s-" 1 e•• m v'.n BARNES ODY 1 . ..o_can..oo J1 - .~. -' ^;y:._= _ _••--.- :~'`~""` °•~ ~~ AROIITEGTS ~// H. Loading and Delivery The Zoning Regulations require a certain number of loading berths be provided based on the uses being proposed. For amixed-use facility such as the Crossroads redevelopment project, the maximum number of loading spaces that the regulations require is five loading berths. The proposed plan provides five formal loading berths and opportunity for 2 or 3 additional UPS style loading spaces within the pone cochere. All of the loading for the site is accessed directly from the South Frontage Road per the Vail Village Master Plan direction. L Density Density is expressed as the number of residential dwelling units per acre of land. The proposed development plan includes approximately 84 residential units. That results in a proposed density of 32 dwelling units/acre. The CSC zone as currently codified Crossroads Redevelopment Mauriello Planning Group, LLC 18 ' district allows 18 dwelling units/acre. By way of comparison, the CC2 zone district (across the street at Village Center) allows 25 dwelling units per acre and the density ' allowed in Lionshead is 35 dwelling units/acre. This is an area where the proposed plan deviates from the underlying zoning. J. Building Height ' The Crossroads redevelopment plan was developed around the idea of creating a large urban plaza in the center of East Meadow Drive. The concept was to extend the intersection of East Meadow Drive and Willow Bridge Road into the Crossroads site in order to provide a venue for community events and gathering spaces for the general public. Additionally, the project was conceived as a retail center and a family ' entertainment complex. These community aspects of the project have required that the mass of the buildings be forced to the edges of the property on the north, east, and west. The result of creating this large urban plaza is the buildings are taller on the ' edges of the property. The proposed Crossroads building varies in height on the lower end from 25'/35' and on the upper end from 80'/105' in height from historic grade. Since the proposed building have roof ridges that run north south, the top 20' ' in building height is within the roof and therefore does not form a conttnuous ridge at a continuous height. The Vail Village Master Plan supports the concept of allowing taller buildings along the periphery of the Village adjacent to the South Frontage Road. The Town has ' implemented this concept with its approval of the Vail Plaza Hotel and the Four Season's protect with buildings to the 89' to 99' height range. This is an area where the proposed plan deviates from the underlying zoning. K. Setbacks The building setbacks, as proposed, vary greatly over the site. Setbacks range from ' 140' along Meadow Drive to 0' in other areas. In order to develop a creative design for this site that responds to the topography and to the adjacent uses, the standard 20' was used as a guideline. What emerged from the design is amulti-faceted building ' without continuous flat or straight walls along any property line. The only portion of the site where there is an adjacent property owner is along the west property line. Great care was taken in this area to provide generous setbacks where adjacent ' buildings exist. The other approach that was used on this project was to vary setbacks as the building moves up in height similar to the step-backs found in the Lionshead guidelines. . Crossroads Redevelopment 19 Mauriello Planning Group, LLC ' In the underground portions of the building, the proposed building is being constructed near or over the property line in order to maximize parking and proposed ' community uses. The subsurface portions of the building that encroach on the Town's right-of-way are located along East Meadow Drive and Village Center Road. The proposed encroachments have no impact on the actual paved street. We believe that given the need for the encroachments (parking and community uses) these encroachments can be allowed by the Town by easement or other legal instrument. Setbacks are an area of deviation from the underlying zoning. ' L. Site Coverage Site coverage is a measure of building footprint to total lot area. A strict ' interpretation of the definition of site coverage would also include improvements located below grade such as structured parking. Under the strict tnterpretation of site coverage the proposed plan is at 100% building coverage due to the subsurface improvements. If subsurface improvements are excluded and the site is looked at from the pedestrian's perspective the site development is proposed at 65%. The CSC zone district limits site coverage to 75% of the total site area so the project is well below the standard (due to the extensive plaza space provided onsite). i M. Landscape Area/Streetscape The Crossroads redevelopment project is located within the urbanized area of the Town. The site today contains only a minimal level of landscape treatment. The proposed plan was developed with the Town's pedestrianized character in mind and the Town's desire for a large public plaza as expressed in the Streetscape Master Plan and the Vail Village Master Plan. As such the bulk,.of the open areas on the site are high quality hardscape areas rather than landscaped areas. The proposed plan meets the requirement for total landscape area (23,025 sq. ft. required/ 39,732 sq. ft. provided) but varies from the percentage required to be softscape (18,420 sq. ft. required/11,611 sq. ft. provided). The plan includes strategically located planters and pots with trees and other vegetation to create a soft feel within the plaza area. ' N. Employee Housing ' The Town of Vail has required the owners of new and redeveloped projects to provide employee housing for the incremental increase in the number of employees generated by a project. The Town, to-date, has never codified this requirement or the formula used by staff to determine the requirement. We have applied the formula traditionally Crossroads Redevelopment 20 Mauriello Planning Group, LLC used by the Town staff to this project while taking a credit for the existing uses located on the property. The formula below generates the need for 14 employee beds. The applicant will provide deed restrictions for dwelling units located within the Town of Vail reflecting the required number of beds. Employee Housing Analysis per TOV Formula Existin Crossroads Develo ment S . Ft. or Units Formula Gross Em to ees Retail/Service Commercial 22116 0.0050 110.58 Groce 6240 0.0015 9.36 Restaurant 5549 0.0050 27.75 Ni ht Club 7000 0.0015 10.50 Professional/Office 20000 0.0050 100.00 Bank 2748 0.0025 6.87 Multi le-Famil Units 22 0.1000 2.20 Theater* 1000 0.0050 5.00 Total 272.26 Pro osed Crossroads Develo ment S . Ft. or Units Formula Gross Em to ees Retail/Service Commercial/Office 43479 0.0050 217.40 Groce 5307 0.0015 7.96 Restaurant 8,200 0.0050 41.00 Ni ht Club/Bar 10,000 0.0015 15.00 Bank 5030 0.0025 12.58 Multi le-Famil Units 84 0.1000 8.40 Arcade'' 1000 0.0050 5.00 Theater" 1000 0.0050 5.00 Bowlin 1000 0.0050 5.00 Total 317.33 Net Increase in Gross Employees 45.08 30% Reduction Factor/Total to provide housing for 13.5 Note: 'Due to the extensive floor areas required for the bowling alley, arcade, and movie theaters, the area used for the generation of employee housing was reduced to 3,000 sq. ft. total (1,000 sq. ft. per use). These numbers were verified in discussions with potential operators. Crossroads Redevelopment Mauriello Planning Group, LLC 21 IV. Public Benefits of Project r n C 0 As stated in the introduction, the list of public benefits being proposed by this project is extensive. Not only are the direct community benefits such as the ice rink and the entertainment complex included in the list, but also the more indirect benefits of redevelopment in and of itself. The list below includes all of the direct and indirect public and community benefits this project has to offer the Town of Vail: • An increase in annual sales and property tax revenue from the current collection $180,000 to the proposed figure of $1 to $1.5 million (not to mention RETT tax contributions of $2 million plus); • 565 subsurface parking spaces (198 in excess of Town Code, nearly 50% of the capacity of the Town's Vail Village parking structure); • Removal of skier parking from South Frontage Road on busy days by allowing use of Crossroads parking facility (surplus of 198 parking spaces); • Underground Entertainment Complex including: 0 4-Screen movie theater with stadium seating (largest capacity and highest quality on Western Slope); 0 10- lane bowling alley and sports bar/night club; o Family arcade of 20,000 sq. ft. including a restaurant facility; o Indoor climbing walls of 24' in height; • Outdoor Ice Skating Rink for public skating in winter/water-recreation feature in the spring and summer months; • New 1/2-acre public plaza space in the heart of Town for public gatherings and events that occupies approximately 20% of the property; • Public accessible restrooms at the pedestrian level; • 55,000 sq. ft. of new high quality retail and restaurant space at the pedestrian level and one floor above with reasonable rents; • 5,000 sq. ft. grocery store in the heart of the Vail Village; • Theaters, entertainment complex, and condominiums will be marketed to large corporations for retreats, seminars, and corporate outings; Crossroads Redevelopment 22 ' Mauriello Planning Group, LLC 0 u • Relocated loading and delivery docks (Frontage Road access) available to adjacent properties; • New streetscape and pedestrian improvements on all sides of site and within the public right-of-way including landscape medians in the South Frontage Road; • Buffering of I-70 highway noise from the pedestrian areas south of the project; • Spin-off economic impacts from visitors of the entertainment complex spending dollars at area restaurants and shops; • New and improved architecture raises property values in surrounding area; • The creation of a new "attraction" within the heart of the village that complements skiing and summer outdoor activities without competing with these activities; • Avenue that will compliment the proposed conference center in Lionshead by providing accommodations and amenities for conference goers. Crossroads Redevelopment Mauriello Planning Group, LLC 23 ' V. Special Development District -Standards and Criteria "The purpose of the special development district is to encourage flexibility and creativity in the development of land in order to promote its most appropriate use; to improve the design character and quality of the new development with the Town; to facilitate the adequate and economical provision of streets and utilities; to preserve the natural and scenic features of open space areas; and to further the overall goals of the community as stated in the Vail ' comprehensive plan." The following design criteria are used by the Town in the evaluation of a Special Development District. The proposed Crossroads redevelopment plan adequately addresses each of these criteria. Below is a summary of how the project implements each of these criteria. Please note that the entire application and submittal materials for the Crossroads t Redevelopment address the criteria below in addition to the summary provided. A. Compatibility: Design compatibility and sensitivity to the immediate environment, neighborhood and adjacent properties relative to architectural design, scale, bulk, building height, buffer zones, identity, 1 character, visual integrity and orientation. Our Analysis: The proposed Crossroads redevelopment plan was designed to be compatible with the mountain environment and the new trends alpine architecture. While the site is not located in the area regulated by the Vail Village Urban Design ' Guide Plan, most of the recommendations and goals of that plan are implemented by the proposed development plan. The site is located on the periphery of the village adjacent to the South Frontage Road. The Vail Village ' Master Plan recommends taller buildings be concentrated along the Frontage Road and step down toward the village core. The proposed structures follow this guideline. The site is also being redeveloped in the context of recent approvals made by the Town on adjacent sites. The Vail Plaza Hotel and the Four Season projects have both been approved following the same general ' concept of taller buildings along the Frontage Road. However, the Crossroads project, unlike the other two, focuses more of the building bulk and mass along the Frontage Road in order to maintain a large public plaza (1/2-acre in area) along the south side of the site. The proposed plan provides generous setbacks to adjacent development located to the west of the site and the buildings are oriented to help maintain views in the area. Crossroads Redevelopment 24 ' Mauriello Planning Group, LLC u I~~ ul '~ u The building was also designed to appear as several building forms. The roof ridges were turned north south to prevent a long continuous roof ridge running east west across the site which has been fairly common on other redevelopment projects. There are no flat roofs proposed on this structure. The materials are of the highest quality and include stacked stone, limestone panels, wood-like siding, dark zinc roof and siding elements, rolled logs, and generous glazing. It should be noted that stucco is not being used on this building. The proposed materials are such high quality that maintenance is minimally required. The building was designed to stand the test of time and to respond to the Rocky Mountain climate and harsh conditions. A statement from the Lionshead Master Plan sums up our belief about new Vail architecture: "the architectural language...should strive to reinterpret its heritage and look to the future, instead of simply mimicking the past." The design of the building also creates an identity to stimulate visual interest and help anchor the East Meadow Drive area of Vail as a sought after destination. The design will help draw people to back to Vail and East Meadow Drive in particular. The proposed development plan is compatible with the area. The site is located across the street from the Sonnenalp redevelopment project and adjacent to the Vail Plaza Hotel redevelopment project. While the proposed building will not be the same scale as the existing two-story structures that make up the remainder of the Vail Village Inn (VVI), the plan recognizes the long-term need to redevelop the remaining portions of the WI to a scale and quality reflective of current trends. B. Relationship: Uses, activity and density which provide a compatible, efficient and workable relationship with surrounding uses and activity. Our Analysis: The East Meadow Drive area is characterized by residential, lodging, and commercial development. The Vail Village Master Plan recognizes this area of Town as mixed-use commercial and high density residential. The proposed redevelopment plan responds to the uses already developed in the neighborhood and also provides a high quality mix of uses along East Meadow Drive. The proposed project provides an increase in retail and restaurant space, a new entertainment and recreation complex which does not exist in Vail, new public plaza spaces and amenities, and high quality residential development. The proposed uses will anchor this portion of the Vail Village and generate activity that will not only benefit the owner of Crossroads but all of the Crossroads Redevelopment 25 ' Mauriello Planning Group, LLC ' business in the surrounding area. The parking provided on this site will generate pedestrian traffic to all areas of East Meadow Drive and the village ' core. The proposed project creates a compatible, efficient, and workable relationship ' with surrounding uses and activities. C. Parking and Loading: Compliance with parking and loading requirements as outlined in Cha ter 10 of this Title p . ' Our Analysis: The proposed redevelopment plan meets or exceeds all of the parking and loading standards found in Chapter 10 of the Zoning Regulations. Please refer to other sections of this report and the proposed development plan for details on parking and loading. ' D. Comprehensive Plan: Conformity with applicable elements of the Vail Comprehensive Plan, Town policies and urban design plans. u Our Analysis: The proposed Crossroads redevelopment plan complies with all relevant master planning documents and Town policies. The plan also complies with relevant sections of the Urban Design Guide Plan; however, this plan is not applicable to this site. Please refer to section VII of this report for a comprehensive review of the Town's master planning documents and policies that are implemented by this plan. E. Natural and/or Geologic Hazard: Identification and mitigation of natural and/or geologic hazards that affect the property on which the special development district is proposed. Our Analysis• There are no natural or geologic hazards existing or mapped by the Town on the Crossroads site. F. Design Features: Site plan, building design and location and open space provisions designed to produce a functional development responsive and sensitive to natural features, vegetation and overall aesthetic quality of the community. Crossroads Redevelopment 26 Mauriello Planning Group, LLC Our Analysis• The Crossroads site has been developed for more than 30 years and therefore ' there are no natural features on the site and little in terms of vegetation. The proposed project was designed to reflect mountain alpine architecture, the ' alpine climate, and quality demanded by the Town. The project was also developed around the master plan direction and the communtty desire to extend a public plaza into the site. The proposed plan includes a large open plaza (nearly 40% of the area of the entire site). This 1/2-acre plaza will improve the Town's ability to accommodate outdoor gatherings and events. The proposed landscape plan introduces additional trees and vegetation in ' meaningful locations. throughout the site to improve the aesthetics of the site and the surrounding area. ' G. Traffic: A circulation system designed for both vehicles and pedestrians addressing on and off-site traffic circulation. ' Our Analysis: The Crossroads project has been designed to address three major issues within the Town: availability and adequacy of parking; pedestrian circulation and gathering; and loading and delivery. Along-standing goal of the Town is to remove loading and delivery entering the Crossroads site through E. Meadow Drive and require access directly to the South Frontage Road. The proposed plan includes a new, enclosed loading dock facility that is accessed directly from the South Frontage Road. The loading facility includes five loading berths, the maximum required by the Town Code for amixed-use facility. The loading dock also includes a trash facility for the prolect. The loading dock provides access to grade on the west side of the site to allow for use by merchants on ' adjacent sites. All of the parking for the site is accessed from Village Center Road. All of the ' parking is located below grade with 565 total parking spaces. The control gate for the site is located deep within the garage to prevent cars from stacking into ' Village Center Road. Cars exiting the facility cue within the parking structure, thus preventtng any blocking of traffic on Village Center Road. Additionally, there is a pone cochere along the South Frontage Road for residential guests ' arriving at the site. The pone cochere will provide temporary pick-up for guests and valet parking. A traffic report is included in the Environmental Impact Report (EIR) for this project. This report indicates that all roadways adjacent to the site have excess capacity upon completion of this redevelopment project. There is no need for major roadway improvements due to the traffic generated for the proposed uses on-site. There is no vehicular access proposed h D i f f h i E M d ow r ve rontage o t te. to t e ast ea e s n Crossroads Redevelopment 27 Mauriello Planning Group, LLC The pedestrian improvements associated with this site are extensive. Pedestrian ' access is provided on all adjacent roadways and between the VVI project and the Crossroads site. The applicant is proposing a significant public plaza on the site that will allow for pedestrian traffic and public gatherings. H. Landscaping: Functional and aesthetic landscaping and open space in order ' to optimize and preserve natural features, recreation, views and function. Our Analysis• The Crossroads project is currently developed with buildings, structured parking, and surface parking. There is very little existing landscaping on the property. The site is located within an urban setting which presents challenges ' in terms of providing landscape areas and materials. Retail, plaza areas and gathering places, and pedestrian walks all compete with landscape improvements. However, the proposed redevelopment plan for Crossroads ' provides significant landscape materials in strategic locations which do not interfere with retail store fronts or needed gathering spaces. The proposed hardscape areas of the site provide an aesthetic quality not currently existing in ' the area. The proposed development plan and landscape plan optimize the site as a gathering space, a recreation complex, and as a place to sit and view the ' surrounding urban fabric. I. Workable Plan: Phasing plan or subdivision plan that will maintain a workable, functional and efficient relationship throughout the development of the special development district. ' Our Analysis: The project is proposed to be developed in one phase. Permits for demolition ' and excavation will be pursued prior to a full building permit being issued for the project. A condominium plat will be required prior to CO of the project. J u Crossroads Redevelopment 28 ' Mauriello Planning Group, LLC 7 ' VI. Conditional Use Permit -Review Criteria ' Before acting on a conditional use permit application, the Planning and Environmental Commission (PEC) shall consider the factors with respect to the proposed conditional uses of ' a major arcade (family entertainment and bowling alley), movie theaters, meeting rooms, and multiple-family dwellings: ' l f ation, A. The effect of the use on light and air, distribution o popu transportation facilities, utilities, schools, parks and recreation facilities, and other public facilities needs. Our Analysis: The proposed conditional uses will have little, if any, negative impact on the above referenced issues. The proposed redevelopment plan provides residential ' density within the urban core of Vail adjacent to the Town's transportation center, along the in-town shuttle route, and adjacent to the South Frontage Road (the major vehicular traffic route through the town). Adequate parking is ' being provided on the site to serve the uses proposed and help relieve the Town's parking storage at key times of the year. Given the types of uses being proposed there is no impact on the need for schools and parks within the ' Town. The proposed site for which the conditional uses are being proposed provides extensive recreational amenities including a large public plaza, an outdoor ice rink, a bowling alley, and a recreation and entertainment complex. ' All of the necessary public facilities are already in place to serve the proposed protect as the project is a redevelopment of an urban in-fill site. Any modifications to public utilities or facilities are being accommodated in the ' proposed development plan. ' B. Effect upon traffic with particular reference to congestion, automotive and pedestrian safety and convenience, traffic flow and control, access, maneuverability, and removal of snow from the street and parking areas. Our Analysis: ' The proposed redevelopment plan will improve the overall traffic and circulation around and on the site. Loading and delivery is being located along the South Frontage Road where it will have the least impact to the 1 pedestrianized areas surrounding the site. Pedestrian safety is being improved with the addition of sidewalks and public plaza spaces. All parking is being ' located underground and all pedestrian areas are being heated so there is no need for traditional snow removal from the site. The parking areas and access Crossroads Redevelopment 29 ' Mauriello Planning Group, LLC ' ways are all being developed within the Town's standards to allow for sufficient flow and maneuverability. ' C. Effect u on the character of the area in which the ro osed use is to be P p P ' located, including the scale and bulk of the proposed use in relation to surrounding uses. ' Our Analysis: The proposed Crossroads redevelopment plan was designed to be compatible with the mountain environment and the new trends in alpine architecture. ' While the site is not located in the area regulated by the Vail Village Urban Design Guide Plan, most of the recommendations and goals of that plan are implemented by the proposed development plan. The site is located on the ' periphery of the village adjacent to the South Frontage Road. The Vail Village Master Plan recommends taller buildings be concentrated along the Frontage Road and step down toward the village core. The proposed structures follow this guideline. The site is also being redeveloped in the context of recent approvals made by the Town on adjacent sites. The Vail Plaza Hotel and the ' Four Season projects have both been approved following the same general concept of taller buildings along the Frontage Road. However, the Crossroads project, unlike the other two, focuses more of the building bulk and mass along ' the Frontage Road leaving a large public plaza (1/2-acre) along the south side of the site. ' The proposed plan provides generous setbacks to adjacent development located to the west of the site and the buildings are oriented to help maintain views in the area. ' The buildin was also deli ned to a ear as several buildin forms. The roof ..... g g PP g ' ridges were turned north south as to prevent a long continuous roof ridge running east west across the site which has been fairly common on other redevelopment projects. The materials are of the highest quality and include ' stacked stone, limestone panels, wood-like siding, dark zinc roof and siding elements, rolled logs, and generous glazing. It should be noted that stucco is not being used on this building. The proposed materials are of such high ' quality that maintenance is minimally required. The building was designed to stand the test of time and to respond to the Rocky Mountain climate and harsh conditions. ' The deli n of the buildin also creates an identit to stimulate visual interest g g Y and help anchor the East Meadow Drive area of Vail. The design will help ' draw people to back to Vail and specifically East Meadow Drive. Crossroads Redevelopment 30 t Mauriello Planning Group, LLC L The proposed development plan is compatible with the area. The site is located ' across the street from the Sonnenalp redevelopment project and adjacent to the Vail Plaza Hotel redevelopment protect. While the proposed building will not be the same scale as the existing two-story structures that make up the ' remainder of the Vail Village Inn (VVI), the plan recognizes the long-term need to redevelop the remaining portions of the VVI to a scale and quality that ' reflects current trends. u i Crossroads Redevelopment 31 ' Mauriello Planning Group, LLC VII. Comprehensive Plan Goals and Direction The Town's master planning documents have been analyzed with respect to the proposed redevelopment project. Below is a list of the Town's guiding documents followed by a list of goals and objectives that are consistent with the proposed redevelopment plan. Items listed in italics are of particular importance to the proposed redevelopment plan. A. Vail Land Use Plan 1. General Growth/Development 1.1 Vail should continue to grow in a controlled environment, maintaining a balance between residential, commercial and recreational uses to serve both the visitor and the permanent resident. ' 1.2 The quality of the environment including air, water and other natural resources rotected as the Town rows sho ld be g . u p 1.3 The quality of development should be maintained and upgraded whenever possible. 1.4 The original theme of the old Village Core should be carried into new development ' in the Village Core through continued implementation of the Urban Design Guide Plan. 1.5 Commercial strip development of the Valley should be avoided. 1.12 Vail should accommodate most of the additional growth in existing developed areas (infill areas. i r 2. Skier/Tourist Concerns 2.1 The community should emphasize its role as a destination resort while accommodating day visitors. 2.2 The ski area owner, the business community and the Town leaders should work together closely to make existing facilities and the Town function more effectively. 2.3 The ski area owner, the business community and the Town leaders should work together to improve facilities for day skiers. Crossroads Redevelopment 32 Mauriello Planning Group, LLC i IJ~ 2.4 The community should improve summer recreational and cultural opportunities to encourage summer tourism. 2. S The community should improve non-skier recreational options to improve year- round tourism. 3. Commercial 3.4 Commercial growth should be concentrated in existing commercial areas to accommodate both local and visitor needs. 3. S Entertainment oriented businesses and cultural activities should be encouraged in the core areas to create diversity. More night time businesses, on-going events and sanctioned "street happenings"should be encouraged. 4. Village Core/I.ionshead 4.1 Future commercial development should continue to occur primarily in existing commercial areas. Future commercial development in the Core areas needs to be carefully controlled to facilitate access and delivery. 4.2 Increased density in the Core areas is acceptable so long as the existing character of each area is preserved through implementation of the Urban Design Guide Plan and the Vail Village Master Plan. 1 4.3 The ambiance of the Village is important to the identity of Vail and should be preserved. (Scale, alpine character, small town feeling, mountains, natural setting, intimate size, cosmopolitan feeling, environmental quality). 5. Residential 5.1 Additional residential growth should continue to occur primarily in existing, platted areas and as appropriate in new areas where high hazards do not exzst. 5.3 Affordable employee housing should be made available through private efforts, assisted by limited incentives, provided by the Town of Vail, with appropriate restrictions. S.4 Residential growth should keep pace with the market place demands for a full range of housing types. Crossroads Redevelopment 33 Mauriello Planning Group, LLC i i 1 1 5.5 The existing employee-housing base should be preserved and upgraded. Additional employee housing needs should be accommodated at varied sites throughout the community. 6. Community Services 6.1 Services should keep pace with increased growth. 6.2 The Town of Vail should play a role in future development through balancing growth with services. 6.3 Services should be adjusted to keep pace with the needs of peak periods. Crossroads Redevelopment 34 Mauriello Planning Group, LLC B. Urban Design Guide Plan -Limited Applicability The VVMP designates those areas that are subject to the Urban Design Guide Plan. As shown on the map below, only the frontage (first 10' or so) of the Crossroads property is subject to the Urban Design Guide Plan policies. ~ \roL l r..•"mil Crossroads Redevelopment Mauriello Planning Group, LLC 35 Master Plan Terms 1 1 1 1 1 1 1 1 1 1 1 I C. Vail Village Master Plan (WMP The Vail Village Master Plan was adopted in 1990. The plan is intended to guide the Town in developing land use regulations and policies for coordinating development by the public and private sectors. The Master Plan taken as a whole is a general guide for development and redevelopment activities in the Vail area. 1. Land Use Plan The Land Use Plan found in the VVMP recommends mixed-use commercial and medium/high density residential uses for the Crossroads site. The high density residential development is recommended along the South Frontage Road, along a portion the Village Center Road, and adjacent to the Vail Village Inn project. The proposed Crossroads redevelopment plan matches this recommended development pattern. The proposed plan is consistent with these designations. See map below. -~ ~ - _ -_ l.r _.., -~---~ ~- -- - - j ~ ~ ~.__ ._...._._ ... Crossroads High Density Residential "-- -~ ~~ ~:~ ~ i ~~z~`t ~ ~.~~ -._ ~~...~~ ,~~, -~~ _.~ . ~~....._-w~..--- ~¢~, ~`:~ "~ 1 '--- + S. 7", t ~z- ~ l :: ~~ 1 ~ ~ ~ , :i ~,~. ~ .; Mixed-Use ~ ~. ~~ _r 1 3~~`a'~ CALy G d ~~~~ _~~ r 1' ri < /f _J i ~ ~'1!i ~a l ' ~t WMP -Land Use Plan Crossroads Redevelopment 36 Mauriello Planning Group, LLC 2. Open Space Plan The Open Space Plan recommends that a plaza space be created in the current ' parking lot of the Crossroads site. The proposed redevelopment includes a plaza that is larger than that proposed by the VVMP. See map below. 3. Parking and Circulation Plan ' The Parking and Circulation Plan indicates the need for a pedestrian connection to the VVI project and to the Town's parking structure. Additionally, the plan ' recommends a sidewalk along the Crossroads frontage of the South Frontage Road. The proposed Crossroads redevelopment plan provides for all of these pedestrian connections as well as pedestrian improvements to Meadow Drive and Village Center Road. The proposed redevelopment plan implements this plan. 4. Building Height Plan The Building Height Plan recommends taller buildings along the South Frontage Road and lower buildings along East Meadow Drive. The building height plan is a guiding plan and does not constitute a zoning limitation. The proposed plan concentrates the taller portions of the buildings along the South Frontage Road and has limited building mass elsewhere on the site due to the proposed pedestrian plaza which takes up nearly 40% of the site. The proposed building heights are consistent with the approvals granted to the Vail Plaza Hotel and the Four Season Crossroads Redevelopment 37 Mauriello Planning Group, LLC VVMP -Open Space Plan ' Hotel site. The proposed redevelopment plan is consistent with the intent and guidance provided by the building height plan. 5. Action Plan Policy 1-6 states that the Crossroads property should be improved with the addition of a new pedestrian plaza where the current parking area is located today. The policy also requires that all parking requirements be met on-site and loading and delivery to the site be accessed from the South Frontage Road. The policy recommends a strong building edge on East Meadow Drive with the necessary and customary streetscape improvements. The proposed Crossroads redevelopment plan implements this policy to the fullest extent. All of the required parking is located below grade, a new pedestrian plaza is being created, the loading and delivery functions are accessed from the South Frontage Road, and the streetscape around the entire project is being improved. Policy 1-7 states that Village Center Road should be redeveloped in order to help prevent cars from accessing the pedestrian areas of Vail. The policy also requires that pedestrian access improvements be made to this road. The proposed redevelopment plan for Crossroads implements this plan by narrowing the roadway and providing sidewalks for pedestrians. A significant landscape buffer is also being provided. 6. Goals Goals for the Vail Village area are summarized in six major goal statements. The 1 goal statements are designed to establish a framework, or direction, for future development of the Village. The goals, along with the established objectives and policies are to be used in evaluating a proposal during the development review process. The following goals, objectives, and policies are consistent with the proposed redevelopment plan: i Goal #1 Encourage high quality redevelopment while preserving the unique architectural scale of the Village in order to sustain its sense of community and identity. 1.1.1 Policy: Development and improvement projects approved in the Village shall be consistent with the goals, objectives, policies and design considerations as outlined in the Vail Village Master Plan and Urban Design Guide Plan. 1.2 Objective: Encourage the upgrading and redevelopment of residential and commercial facilities. Crossroads Redevelopment 38 ' Mauriello Planning Group, LLC 1.2.1 Policy: Additional development may be allowed as identified by the action plan as is consistent with the Vail Village Master Plan and Urban Design ' Guide Plan. 1.3 Objective: Enhance new development and redevelopment through public improvements done by private developers working in cooperation with the Town. 1.3.1 Policy: Public improvements shall be developed with the participation of the private sector working with the Town. Goal #2 To foster a strong tourist industry and promote year-round economic health and viability for the Village and for the community as a ' whole. 2.1 Objective: Recognize the variety of land uses found in the 10 sub-areas throughout the Village and allow for development that is compatible with these established land use patterns. 2.1.1 Policy: The zoning code and development review criteria shall be consistent with the overall goals and objectives of the Vail Village Master Plan. 2.3 Objective: Increase the number of residential units available for short-term, overnight accommodations. ' 2.3.1 Policy: The development of short-term accommodation units is strongly encouraged. Residential units that are developed above existing density levels ' are required to be designed or managed in a manner that makes them available for short-term overnight rental. 2.4 Objective: Encourage the development of a variety of new commercial activity where compatible with existing land uses. 2.4.1 Policy: Commercial infill development consistent with established horizontal-zoning regulations shall be encouraged to provide activity generators, accessible green spaces, public plazas, and streetscape improvements to the pedestrian network throughout the Village. ' 2.5 Objective: Encourage the continued upgrading, renovation and maintenance of existing lodging and commercial facilities to better serve the needs of our guests. Crossroads Redevelopment 39 Mauriello Planning Group, LLC i ' 2.5.1 Policy: Recreation amenities, common areas, meeting facilities and other amenities shall be preserved and enhanced as a part of any redevelopment of ' lodging properties. 2.5.2 Policy: The Town will use the maximum flexibility possible in the interpretation of building and fire codes in order to facilitate building renovations without compromising life, health and safety considerations. 2.6 Objective: Encourage the development of affordable housing units through the efforts of the private sector. 2.6.2 Policy: Employee housing shall be developed with appropriate restrictions so as to insure their availability and affordability to the local work force. ' Goal #3 To recognize as a top priority the enhancement of the walking experience throughout the Village. ' 3.1 Objective: Physically improve the existing pedestrian ways by landscaping and other improvements. l l 3.1.1 Po icy: Private deve opment projects shall incorporate streetscape improvements (such as paver treatments, landscaping, lighting and seating areas, along adjacent pedestrian ways. 3.1.2 Policy: Public art shall be encouraged at appropriate locations throughout the Town. 3.1.3 Policy: Flowers, trees, water features and other landscaping shall be encouraged throughout the Town in locations adjacent to, or visible from, public areas. 3.2 Objective: Minimize the amount of vehicular traffic in the Village to the greatest extent possible. 3.2.1 Policy: Vehicular traffic will be eliminated or reduced to absolutely minimal necessary levels in the pedestrianized areas of the Village. ' ~ ective: Encoura e a wide variet of activities, events and street life 3.3 Ob 1 g Y along pedestrian ways and plazas. Crossroads Redevelopment 40 ' Mauriello Planning Group, LLC 3.3.1 Policy: The Town encourages a regulated program of outdoor street activity in predetermined locations throughout the Village. 3.3.2 Policy: Outdoor dining is an important streetscape feature and shall be encouraged in commercial infill or redevelopment projects. 3.4 Objective: Develop additional sidewalks, pedestrian-only walkways and accessible green space areas, including pocket parks and stream access. 3.4.2 Policy: Private development projects shall be required to incorporate ' new sidewalks along streets adjacent to the project as designated in the Vail Village Master Plan and/or Recreation Trails Master Plan. rl LJ Goal #4 To preserve existing open space areas and expand green space opportunities. 4.1 Objective: Improve existing open space areas and create new plazas with green space and pocket parks. Recognize the different roles of each type of open space in forming the overall fabric of the Village. 4.1.1 Policy: Active recreation facilities shall be preserved (or relocated to accessible locations elsewhere in the Village) in any development or redevelopment of property in Vail Village. 4.1.2 Policy: The development of new public plazas, and improvements to existing plazas (public art, streetscape features, seating areas, etc.), shall be strongly encouraged to reinforce their roles as attractive people places. 4.1.4 Policy: Open space improvements including the addition of accessible green space as described or graphically shown in the Vail Village Master Plan and/or Urban Design Guide Plan, will be required in conjunction with private infill or redevelopment projects. 4.2 Objective: Improve and expand the opportunity for active and passive recreational activity throughout the Village. Goal #5 Increase and improve the capacity, efficiency and aesthetics of the transportation and circulation system throughout the Village. 5.1 Objective: Meet parking demands with public and private parking facilities. Crossroads Redevelopment Mauriello Planning Group, LLC 41 5.1.1 Policy: For new development that is located outside of the Commercial Core 1 Zone District, on-site parking shall be provided (rather than paying into the parking fund) to meet any additional parking demand as required by the Zoning Code. 5.1.3 Policy: Seek locations for additional structured public and private parking spaces. 5.1.5 Policy: Redevelopment projects shall be strongly encouraged to provide underground or visually concealed parking. 5.2 Objective: Encourage the use of public transportation to minimize the use of private automobiles throughout Vail. ' 5.2.2 Policy: The Town shall facilitate and encourage the operation of private shuttle vans outside of the pedestrianized core area. ~ 5.4 Ob ective: Im rove the streetsca e of circulation corridors throw hout the 1 P P g Village. 5.4.1 Policy: The Town shall work with the Colorado Division of Highways toward the implementation of a landscaped boulevard and parkway along the South Frontage Road. Goal #6 To insure the continued improvement of the vital operational elements of the Village. ~ 6.1 Ob ective: Provide service and delive facilities for existin and new 1 rY g development. 6.2 Objective: Provide for the safe and efficient functions of fire, police and ' public utilities within the context of an aesthetically pleasing resort setting. 6.2.1 Policy: Development projects and other improvements in Vail Village shall be reviewed by respective Town departments to identify both the impacts of the proposal and potential mitigating measures. ' 6.2.2 Policy: Minor improvements (landscaping, decorative paving, open dining decks, etc.) may be permitted on Town of Vail land or right-of-way (with review and approval by the Town Council and Planning and i Environmental Commission when applicable) provided that Town operations Crossroads Redevelopment 42 ' Mauriello Planning Group, LLC ' such as snow removal, street maintenance and fire department access and operation are able to be maintained at current levels. Special design (i.e. heated pavement), maintenance fees, or other considerations may be required to offset impacts on Town services. D. Vail Village Urban Design Guide Plan and Design Considerations (UDGP) f As discussed in "B" above, only the extreme periphery of the Crossroads project is located within the area covered by the UDGP. Therefore, only the edges of the ' project along East Meadow Drive and Village Center Road are to be considered. Below is the list of Urban Design Considerations found in the Vail Village Urban ' Design Guide Plan. Each of these criteria is being implemented in some form by the proposed redevelopment plan. 1. Pedestrianization/Vehicle Penetration The Design Considerations recommend differing levels of pedestrianization within the Vail Village. The goal of the plan is to create a pedestrian circulation system that is interconnected and pleasant for the pedestrian. The design plan recognizes that "vehicular traffic cannot be removed from certain streets" and therefore a "totally car-free pedestrian system is not achievable throughout the entire Village." Many streets within the Village have car, delivery, and bus traffic. For instance, Gore Creek Drive is used for access to the Gasthoff Gramshammer and the Sitzmark Lodge by delivery vehicles and guest vehicles and Bridge Street and Hanson Ranch Road are used for access by delivery vehicles and guest cars to the Bridge Street Lodge and other residential properties. ' ~ All of the uest or visitor arkin for the Crossroads ro ect enters the site from g P g P 7 Village Center Road at a location which does not interfere with the movement of pedestrians along East Meadow Drive. All of the loading and delivery for the project is accessed directly from the South Frontage Road as suggested by the ' VVMP. The redevelopment of this site allows for new pedestrian access and plazas that will help to improve the life and energy along this important retail corridor. 2. Streetscape Framework The design plan recommends that streets be framed by buildings, storefronts, and landscape/open space improvements. The proposed redevelopment plan provides ' for a street framework with a mixture of arcades, pedestrian walks, plazas, and storefronts. The proposed plan implements many of the goals of the proposed and adopted Streetscape Master Plan and the Vail Village Master Plan including the redevelopment of the intersection of East Meadow Drive and Willow Bridge Road. Crossroads Redevelopment 43 ' Mauriello Planning Group, LLC 1 3. Street Enclosure The Urban Design Plan recommends that streets in the Vail Village be framed by buildings to create a comfortable and safe experience for pedestrians and shoppers. ' Enclosing street with buildings, as with Bridge Street, creates visual interest and stimulates the retail experience. The proposed redevelopment plan for Crossroads balances the needs for enclosure with the Town's desire for a large plaza area for ' events such as "Street Beat." 4. Street Edge ' The Design Plan recommends that buildings within the village form a strong but irregular edge to the street. The plan encourages buildings to be located at or near property lines in order to give strong definition to the pedestrian corridors. The ' plan also recommends breaks in buildings along a street to create visual interest. The proposed redevelopment plan provides an irregular edge to the street and t creates a new pedestrian plaza and gathering place. The proposed buildings are set back in certain areas to create new plaza spaces and essentially expand the ' pedestrian corridor. 5. Views No adopted view corridors exist in the area on or adjacent to the Crossroads property. 6. Service and Delivery The design plan recommends that service and delivery areas be located in areas where they have the least impact on pedestrian ways. The plan also recommends that these service areas be located underground where feasible. The proposed redevelopment plan provides loading and delivery areas within the building with direct access to the South Frontage Road as recommended by the Vail Village Master Plan. 7. Sun/Shade A sun/shade analysis has been provided with the application materials. The parameters and standards found in the design plan are generally applicable to the ' Village Core area (areas zoned CC1) and is less applicable to other areas, such as areas zoned CSC. Given the location of the Crossroads property on the north side of East Meadow Drive, the impacts of shade are minimal to the neighborhood. The proposed plan was laid out to capture sun and therefore the proposed retail and restaurant areas are located with great solar access. Crossroads Redevelopment 44 Mauriello Planning Group, LLC E. Streetscape Master Plan ' The adopted Town of Vail Streetscape Master Plan recommends the development of pedestrian improvements along the north side of East Meadow Drive and to the ' intersection with Willow Bridge Road. Additionally, the plan recommends changes to Village Center Road to reduce traffic from wandering into the pedestrianized areas of town. The primary recommendation of the plan is to create a "special events venue" at the intersection of Willow Bridge Road and Meadow Drive. ' ~ The proposed Crossroads redevelopment plan implements the recommendations of the newly adopted changes to the Streetscape plan. In support of the Town's recommendation to create a special event venue, the Crossroads project proposes to ' nearly triple the size of the plaza with the development of a pedestrian plaza on the Crossroad property. The Crossroads project will significantly enhance the streetscape of Vail. 1 Crossroads Redevelopment 45 Mauriello Planning Group, LLC ~(rc Q 9~ f~ 1 • o~ ~.~cac ~ ~ Prudential Prudential Gore Range Properties, Inc. 511 Lionshead Mall Vail, CO 81657 Bus 970 476-2482 fax 970 476-6499 www.PrudentialGoreRange.com September 21, 2004 Town of Vail Vail Town Council Members Ladies and Gentlemen, As you are all aware, we a appealing the Town of Vail Planning Commission's decision of our request for a conditional use permit for a real estate office in the Vail Village Inn Plaza. On August 27, 2004, a motion for approval of the use failed to pass on a 3 to 3 vote. I would like to give you a little background on our request. Prudential Gore Range Properties has been in business in the Town of Vail since 1971. We moved to our current location in LionsHead in 1972. In addition to our LionsHead sales office, we have a rental and property management office in West Vail and five additional sales offices in Beaver Creek, Edwards, Eagle and Gypsum. We currently employ over 100 people in our sales and property management offices Eagle County and feel we make a substantial contribution to the local and tourist economy. It has always been a goal of ours to have a sales office in Vail Village. While searching for a space, we have respected the Town's rules disallowing ground floor real estate offices in Commercial Core 1 and Commercial Core 2. Recently, with the planning of substantial new developments iri Vail Village and LionsHead, we renewed our interest in locating an office in Vail Village. Aware of the Town zoning, we began a search for a location that would comply within the parameters the Town has implemented. While searching for a location that made sense for us, we looked for both 2°d floor space in Commercial Core 1 and ground floor locations outside of Commercial Core 1. In May of this year we located the empty space in the Vail Village Inn Plaza complex. While on the small size, we felt it would make a good location for a real estate office to serve both the tourists and locals in Vail and the. Village specifically. Fitting within the guidelines outlined by the Town, we are therefore requesting a conditional use approval for our office. We make this request based on the understanding that what we are proposing is allowed by the Town and is in compliance with every current zoning regulation. The recommendation of approval by the Town's staff confirms what we have been researching for some tune, that the space lies.outside of Commercial Core I and there are no zoning or regulation issues that prevent us from opening a sales center in the Vail Village Inn. DAn independently owned and operated member of The Prudential Real Estate Affiliates, Inc. Recently, ground floor real estate space has been allowed outside of Commercial Core 1 and we ask that you consider our space with the same objective reasoning as your consideration of others in the recent past. While we realize there is a fear of real estate offices taking over the ground floor retail spaces in Commercial Core 1, we feel that fear if without merit. Please consider the following: You have addressed the issue in the past and protected Commercial Core 1 and 2 ground floor space with your zoning restrictions. 2. The only retail spaces outside of Commercial Core 1 and 2 appears to be The Sonnenalp Hotel and Club properties, Village Center, Crossroads and the Vail Village Inn. While there is a precedent set for the approval of real estate offices on the ground floor in these locations, I do not believe there has been a flood of requests for. new offices. The history of ground floor real estate offices in Vail Village and LionsHead is as follows: Currently, there are only 3 ground floor offices located in Commercial Core 1 and 2. Slifer Smith and Frampton has two offices and Brandess Cadmus has one. All three offices have been in existence for over 25 years. During this 25 year period, 3 other real estate off ces on the ground floor in Commercial Core 1 and 2 have actually closed their doors and converted to retail. Byron Brown Real Estate at the corner of Bridge Street and Gore Creek Drive, Timberline Real Estate iri Montaneros and Vail Associates Real Estate in the Gondola Building in LionsHead. 4. In addition I believe that over the past 25 years one additional office in Crossroads, Jo Ellen Nash and Company, closed and moved to Edwards and Sonnenalp added an office in the Austria Haus Building. The history of ground floor real estate offices in Vail Village and LionsHead reads as follows: Previously 8 real estate offices on the ground floor, currently only 4. We are aware of the struggles some retailers have had in Vail Village. Many have closed and relocated, added locations down valley, or unfortunately gone out of business. At a minimum there are currently no less that 5 empty store-fronts in Commercial Core 1 and 2 and one liquidating their inventory and fixtures. Real Estate offices are not the cause of these businesses closing or relocating to other areas in the Valley. Real Estate does not contribute to this problem. If anything, real estate and real estate offices in the Village bring people to the storefronts. There is an inherent curiosity about real estate in resort towns and_ an inviting storefront filled with great ambassadors for Vail and the Village can certainly bring a positive experience to those choosing to spend their time in the Village. Buyers or sellers coming to do real estate business, brokers and managers all become part of the Village experience. This means there are more people in the Village and more people certainly means a greater chance of dollars spent in the area. Each of these groups brings with them buying power to support retailers and restaurants. In addition to the goodwill our brokers will bring, real estate is becoming more important in the economic health of the Town. The real estate transfer tax is now directly responsible for a large percentage of the Town's budget. Dollars generated by the tax ensure park and recreation maintenance, beautification of the Town, etc., which is why Vail continues to see repeat visitors spending money and investing in the place they love. Finally, the Town outlined what was allowed and what was not allowed on the ground floor in Commercial Core 1 and 2. We are honoring those zoning decisions and requesting something that is currently allowed by the Town. For years we have brought good will; patronage and support to the Town and are asking for you, the Town, to support us in an endeavor which is supported by your Staff, good for the Town and allowed under zoning regulations. Thank you for your.time and consideration. John Slevin Mic Slevin Prudential Gore Range Properties 09/17/04 FRI 08:17 FAX 1 970 328 6550 PRliDENTIAL EAGLE Aspen Times News for Aspen Coloradp -Aspen Tithes Weekly ~~ Aspen's economic engiine: second homes By Scott Condon May z~, zoos Modem-day Aspen was built on an economic model that was I~eaiitiful in its simplicity: AttraeC hordes of tourists to play in the mountains and attend cultural activities, send them. home after they spend loads of c<<sh on food and lodging, replace them and repeat the process. Everybody was happy -the tourists got to spend some time in Sltangri-La, locals made enough money to scratch out' a living in the mountains, the town could stay small enough to maintain its chat~rrt because touritits were visiting but not staying. The model worked splendidly throughput the 1950x, '60s and '70x. But sometime in the last 20 years or so it started to change. An increasing number of tourists weren't satisfied with a brief respite in the mountains. They wanted to stay longer. Second homes have long been a part of Aspen- But until the 1990x. second- , ktome owners were essentiahy like winter and sturuner tourists --- they came, they saw, they spent, and then went home after a week or two. Now they've got the financial wherewithal and time to stay longer. Greater numbers of second-home owners are retired and can afford to ttpettd more time away from the rat race- Thanks to technological advances, those still working as captains of commerce can command their ships from secluded spots in Fitkin County. A greater willingness to travel means iC isn't difficult now to spend a few weeks in Aspen daring winters and a few more during surnrrtcrs. No one whp watches the Aspen economy or national trends would be surprised to learn that annual spending by second-home owners is now greater than spending by winter or summer tourists in 1'itkin C~~unty.l3ut the degree to which second homes and homeowners dominate the local economy is an eye-catcher. The Northwest Colorado Council of Governments recently released the first known study to take an in-depth look at second-home ownership in four resort Counties in the heart of khe mountains. including Pitkin ('_ounty. The study examined who is buying second homes and why. lrow much they spend and the impacts they have on their adopted eotrtmunilies. ~ 002 Fage 1 of 4 Print Friendly ®~matl Thl~ SCOFy, _.~-~-. In PiCkin County, second-home owners account for 34 percent of all the dollars that flow into the county from outside sources. in contrast, winter visitors account for only 22 percent of those outside dollars, and summer tourists 18 percent. In other words, second homes are the county's biggest economic engine. "I was surprised by [he site of the second-homes' econonuc driver. It was a little bigger than I expected," said T iitda Venturoni. special projects director for NWCCOG. Unfonunately, no comparable data is available from prior years. hitp;//aspentimes.cotn/apps/pbcs.dll/article?AID=/2004052'7/ASf'ENWEIr~>/Y/x+0526009&SearchID-73J ... 9/1/2004 ~spe~ro'~ ~ctrneorr:ec oe~gi<~oe~: see~or~d I~orn+es 09/17/04 FRI 08:18 FA% 1 970 328 6550 PRUDENTIAL EAGLE ~ 003 Aspen 'l'imes' News for Aspen Colorado -Aspen Times 'W'oekly Page 2 of 4 - ~ Where the bread is buttered The study estimated that about X1.33 billion in outside money comes into 1?itkin County and stays there annually. Second Domes accounted For $453.1 zxaillion. The study, performed for NWCI~OG by Lloyd Levy of Denver, used a complex formula to arrive at that figw•e. The key is, the dollars measured must stay in the county, not just pass thrqugh. So, for example. if the I-louston-based Hines corporation sold stmillidn-dollar residential lot at Aspen Highlands, the sales price wouldn't show up in the study because that money flowed to Texas. The sale of a lot by a full-time county resident would be included. The study estimated that $11,5.5 million was spent on second~home eonstniction. Again, that's just money that stays in the county, like carpenters' wages. The study estimated that second-home owners spent another $337:6 nullion annually at local retail outlets and restaurants. Dike Teets, a banker in Aspen for 13 years, wasn't surprised at the economic power of second homes because the vast majority of his full-time local clients make their living from second homes. "My clients' business is taking care of the second-home owners," he said. "The plumbers are unplugging the toilets in the second homes- The landscapers are landscaping the yards of the second homes. The retailers who are doing well in the core cater to the second homes." Local dependency on second homes has ahnost certainly incre;ised during Taees' years in Aspen. "The handwriting is on the wall,'' he said. "It has been for some tune." Majority of housing units After a 25-year building frenzy, second homes now account for 55 percent of the roughly 13,000 housing units in Pitkin County. The NWCCOG study a~•rived at that figure after an exam of Pi~.kitt County assessor records. Not surprisingly, second-home ownership is even greater in thy: higher pride ranges. Second-home owners own 65 percent of homes priced between $2 million and $5 million. They own 73 percent of the homes priced above $5 million. Two-thirds of the condominiums in Pitkin County belong to second-home owners, versus 43 percent of the single-family homes. And Teets is right about the ,job dependency on second homes. While second homes account for 34 percent of the outside dollars pouring into the county, they account for roughly 40 percent ol~ the jobs created when outside dollars flow in, NWCCOG's study Said. Winter tourism accounts for 27 percent of those jobs, and summer tourism accounts for 11 percent. Coming often, staying longer It's notjus[ the sheer number of second-home owners that's affecting Pitkin County's economy. It's how they're spending their time, which influences how much they spend. "'Second-home owners are spending more time here,'` said Brent Waldron, an Aspen real estate agent for about 30 years and a parh~er at Coates, Reid and Vpaldron. In the 1970s, many second home owners spent up to two weeks per year in Aspen and rented their dwellings out the rest of the time, accorditag to Waldron. But now, he continued, "many people buying second homes will typically use theta two to four months." According to NWQCQG, 44 percent pf second-home owners said only they, their family and their friends used their residence. Another 24 percent said their units were used by the owners only. http://aspen.tizrtes. com/apps/pbcs. dll/article`?AID=/2004052'1/ASPEN WEEKL Y/40526009&SearchTD-=731... . 9/1 /2004 09/17/04 FRI 08:19 FA% 1 970 X28 6550 PRLiDENTIAL EAGLE Aspen Times News for Aspen Colorado -Aspen Tines Weekly :. - :r' _ ~I 004 Page 3 of 4 Almost 4Q percent said they will .ronf their units al least part time. Another 12 percent of second-home owners said they rent full time. The increased use is partially due to the graying of America. NWC~COG cited a national study showing that most second-home buyers are in the 55-to-64 age group, followed by 65 to 74. Waldron's firm has seen a significant increase in the number of retired clients who sold a business or cashed in then stocks to enjoy the mountain lifestyle. Census data shows 83 million Americans are between ages 35 and 54. Those baby boomers comprise the single biggest block of consumers in America. As they reach retirement age, second-home meccas like Aspen can expect increasing demand. But it's not just retirees who aze flocking to Aspen. An increasing number of professionals are using modern technglogy to spend more time here. Teets knows of a stockbroker who works during the heart of winter in Aspen because he can stay in touch with the market electronically, then hit the slopes after the market closes. Teets also knows an attorney who works from Aspen part of the week and returns [o his big-city office for the other part. ~'he lawyer atad stockbroker aren't alone, said Teets. "These guys' mission in life is to figure out how to spend more; time here and less time there," he said. The second-home study shows drat 11 percent use private aircraft to Gravel to Aspen. Another 71 percent use comtnereial flights. Look in the mirror lull-time residents of places like Aspen often contend that visitors don't appreciate the area like they do. but NWCCOC's study shows second-home owners can lay claim to being "locals" as well. Venturoni said a survey of 123 full-time residents and 129 visitors in Pitkin County show they value many of the Same things about mountain life. "l;t's not like we've got culture wars going on here," she said. For example: 92 percent of full-time residents placed high value on the scenic and visual quality, compared to 95 percent of second-home owners. • >;8 percent of full-timers placed a high value on recreational opportunities, compared to 90 percent.of part-timers. 78 percent of full-timers placed a high value qn arts and cultural opportunities compared to 72 pereerat ofpart-timers. In a separate questign about recreational activities, second-home owners proved tq be more "local" than locals when it came to skiing. Eighty-nine percent of second-home owners said they enjoyed downhill skiing compared to 79 percent of full-timers. lull-timers were bigger hikers, 85 percent versus 75 uercent- Golf, on the ol'her hand, was a pastime undertaken by 41 percent of second-home owners, versus 29 percent of full-timers. Understanding helps planning The Northwest Colorado Council of GovernmGn[s didn't conduct the study just to come up with fun facts. Venturoni said the intent was to help its clients in T'itkin, Eagle; Summit and Grand counties understand what was driving their economies and how the biggest driver, second homes, affects their communities. "The mare you understand, the better you can plan," she said. But some impacts may be diffcult or even impossible to offset. For example. if 44 percent of pzixnary jobs in Pitkin County are tied to second homes, and if the number of second homes is http:!/aspentimes.com/apps/pbcs_dll/article?AID=/2004052%/ASpENWEEKLY/40526009&SearchIl:?=731 _.. 9/x/2004 1\S~ ^~i~ u1Q _ ti cv° l 1964 ETA I L VA L L EY zoo4 Chamber & Tourism Bureau Celebrating 40 Years As Your Success Couuectrot:. Dear Vail Town Council Members: After surveying the Vail Valley Chamber & Tourism Bureau's Vail business partners, it is our recommendation that the Vail Town Council approve Prudential Gore Range's application to occupy space on East Meadow Drive. We have reached this conclusion based on two fundamental reasons. (1) the current zoning allows for real estate offices on the ground floor in the East Meadow Drive area, and (2) the space has sat empty for an undue amount of time. This~endorsement of the use of the space relates to this case only. In the broader picture, we believe that as the renaissance of Vail and Lionshead takes place, the town should looks at the current zoning for each of the town's commercial areas. The current zoning - ~ ~ should be revisited and may need to be updated in light of today's reality and future developments. We would support this endeavor and welcome the invitation to participate in~su~h an evaluation. Tha~'you for he opportunity to weigh in on this issue. ,.~, ;' ~` iJ/ ~~~ ~~;_ ~t~anlc Johnson President 100 Enst Menclorr Drive • Suite 34 • l/nil CO 81657 . p 970-476-1000 • f 970-476-6008 rvtis-iv. visitvaih~nlle~~.catt APPLICATION FOR TOWN OF. VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by Thurs. July 31, 2004 by 5:00 P.M. You must provide 12 copies of the application. Any application received after that date or any application packet with fewer than 11 copies will not be considered. Please send application to: Town of Vail Penny Harpe, Accounting Tech. 75 South Frontage Road West Vail, Colorado 81657 For questions on the financial statements, please contact Penny Harpe at 479-2100. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: 2. Contact person: 3. Mailing address: 4. Telephone: Bravo! Vail Valley Music Festival John W. Giovando, Executive Director P.O. Box 2270, Vail, Colorado 81658 970 827 5700 5. Members and Titles of your governing board: Kathleen Eck, Chairman; Steve Pope, Vice-Chairman; Jan Broman, Treasurer; Barbara Treat, Secretary -Officers for 2005-06. 6. Amount of contribution requested: $122,500 A. $22,500 general operating, artistic and marketing support as in past years together with 15 Ford Park Parking Permits during the 18`s Season Concert Dates at the Ford Amphitheater. Permits to be used by conductors, concerto artists, and senior staff B. $100,000 New York`Philharmonic-Vail Residency artistic and special artists expenses together with national and regional marketing -18h Season, Summer 2005. 7. Organization fiscal year-end: September 30 annually 8. Are your books audited? Yes 9. How will the contribution be used? (A) Grant funds in the amount of $22,500 from the Town of Vail will be applied directly toward the 2005 general operating, artistic and marketing expenses of the Festival as in past years and (B) $100,000 directly toward the 2005 New York Philharmonic-Vail Residency artistic, special artistic and marketing expenses. 1.0. How does your request support item 1 C of the contribution policy? Please see attached 11. Who currently funds your organization (other governments, private donations, user fees, etc.)? Please see attached 12. Organization's mission statement: The mission of Bravo!Vail Valley Music Festival is to foster the excellence, diversity, and vitality of the arts, especially music, through the presentation of concerts at the highest international level, to broaden the availability of such presentations for all people and to promote public education in the arts. APPLICATION FOR TOWN OF VAIL FUNDING Response to No.10 (How does your request support item 1C of the contribution policy?) 1) A positive, sustained economic climate The 2005 Season of Bravo! will serve an estimated 55,000 concert-goers through the production of 18 orchestral concerts, 2 orchestral youth programs, and 1 free Patriotic Concert, all at the Ford Amphitheater in Vail together with: 16 chamber music concerts throughout the Vail Valley 40 out-door concerts throughout the Vail Valley by the Festival's "Young Artist Ensemble-in-residence Program," The Rembrandt Quartet 25 student programs including Strings in the Schools and the Vail Public Library concert.series During the 2004 season, the Festival brought into Vail over 410 performing artists including three professional orchestras: The New York Philharmonic, the Dallas Symphony Orchestra and the Rochester Philharmonic together with 7 conductors, 40 soloists, 1 student string ensemble and 33 orchestral support staff. Approximately 365 family members and guests accompanied the musicians. An estimated 40% of ticket buyers came from outside Eagle County, Colorado. The performing arts are approximately 50% of the draw to the Vail during the summer months which account for a substantial economic impact to the region thus helping to support a positive, sustained economic climate in the Valley. This impact can be measured by documented increases in room reservations and retail sales. In addition the Festival brought national recognition to the Valley through the presentation of the New York Philharmonic together with the broadcast of over 40 chamber music works on National Public Radio; Performance Today, reaching an estimated six million people per program through 229 member stations. The Festival received major national coverage from the metropolitan areas of Denver, Los Angeles, San Francisco, Phoenix, Albuquerque, Chicago, St. Louis, Boston, New ,York, Philadelphia, Washington, Rochester, Atlanta, Dallas, Houston, and Miami. The Festival averaged 6,000 "hits" a month on its web site during the last 12-month period. The 18`h Season of 2005 is now scheduled for June 26-August 4, for which funding is requested. The Festival will again feature the New York Philharmonic, in the third year of its Bravo residency, and will again bring a new luster of excitement to Vail. Thank you for this very vital support to Bravo for the 2005 Season. b) An environmentally sensitivity high quality of life The Bravo! Festival helps to provide and sustain a high quality of life in the Vail by presenting a positive and superior cultural experience for resident and visitor alike in its professional production of over 100 concerts and events annually together with 315 open rehearsals. The concerts incorporate orchestra, chamber music, pop/folk, and student programs thus providing an abundance of cultural opportunities. The Bravo! Festival is committed to setting the highest international standard of excellence in the. performing arts and to creating a strong sense of community and pride for the Vail community through the arts. Music enriches. all of our lives. It is a universal language of mankind and is indeed environmentally sensitive. Response to No. 11 (Who currently funds your organization tether governments, private donations, user fees, etc.?) a) Organizational funding The Bravo! Festival receives funding support form private and family foundations, state and local government, corporate and business enterprises, individuals, and membership fees from the local community Guild. Earned income is generated through ticket sales, program advertising, concession sales, and bank interest revenue. APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet .instructions: Round all-figures to the nearest dollar. Please present in as much detail as possible. Most Recent Completed Fiscal Year: September 30, 2003* Assets: Current Assets: Cash and cash equivalents Unrestricted funds $299,750 Restricted funds 406,937 Operating restricted funds 478,070 Investments -0- Accounts Receivable 112,077 Prepaid expenses (donor restricted - 2004) 85,350 Total Current Assets 1,382,184 Fixed Assets: Leasehold Improvements 42,894 Less: Accumulated amortization (40,711) Furniture, fxtures, equipment 123,895 Less: Accumulated depreciation (98,959) Net Fixed Assets 27,119 Total Assets: $1,409,303 Liabilities: Current/Non-Current Liabilities Accounts payable $ 27,862 Salaries payable -0- Payroll taxes payable 25,125 Interest Payable -0- Lease payable 4,922 Loan payable, Piano (current) -~- Loanpayable -Piano (non-current) -0- Deferred obligation, (non-current) 274,187 Total Liabilities: $332,096 Total Assets: $1,409,303 Total Liabilities: 332,096 Net Worth (Total Assets Minus Total Liabilities) $1,077,207 . *Please Note: Most recent completed fiscal year at time of application due date: September 30, 2003 APPLICATION FOR TOWN OF VAIL FUNDING Statement of Sources and Uses Instructions: Round all figures to the nearest dollar. Please present as much detail as possible. Current Fiscal Year - 2004 Revenues: (List by funding source) Budget - 2004 Ticket Sales $ 857,000 CorporateBusiness Contributions 200,000 Private Foundations 150,000 Family Foundations 285,000 Friends of the Dallas Symphony 168,100 Friends of the New York Philharmonic 560,000 Individual Contributions 575,000 Bravo! Primer 15,000 Soiree Series 75,000 National Endowment for the Arts/Colorado Council 10,000 Town of Vail, New York Philharmonic 95,000 Town of Vail, General Operating/Mazketing/Artistic 21,375 Town of Avon/Eagle County 5,000 Bravo! Membership Guild 7,500 Bravo! Benefit Fundraiser 0 Program Advertising 120,000 Gala Dinner/Auction _ 110,000 Misc. Income 4,025 Interest Income 10,000 Endowment Support 0 Festival Receptions 7,500 Soiree Reimbursements 24,000 Project Income 3,500 Facility Fees 27,000 In-Kind Contributions ~ 2,498,234 Total Revenues: $5,828,234 Expenses: Artist Fees/Expenses $1,734,900 Special Artistic/Production 160,430 Mazketing/Fund Raising 408,350 Administration 189,175 Salaries/TaxesBenefits/Workman's Comp. 837,145 In-Kind Expenses: Corporate/Individual 452,000 Advertising 300,132 Production 252,820 Orchestra/Artistic Fees 896,575 Housing 596,700 Total Expenses: $5,828,234 Total Revenues Minus Total Expenses: $ 0 THEVAIL JAZZ FOUNDATION, I~:c. P O. Box 3035 V.11L, COLORADO 81658-3035 970-479-6146 TEi 970-477-0866 F:1x E-Mail: vjf@vailjazz.org Web Site: WWw:vailjazz.org CHRISTINE B. CARLSON Executive Director JOHN CLAYTON, JR. Director of Education Board of Directors HOWARD L. STONE Chairman DR. KEN BLAYDOW Ross BOYLE JOHN CLAYTON, JR. ROBERT E. FORD '~~ • July 29, 2004 Penny Harpe Town of Vail 75 So. Frontage Rd. Vail CO 8165.8 Dear Ms. Harpe: U The Vail Jazz Foundation respectfully submits the enclosed 2005 funding request of the Town of Vail. We are extremely grateful to the Town of Vail for providing ongoing support to the Vail Jazz Foundation for the last several years. We recognize significant benefits to our programs that have resulted from your support of our organization. I hope you will find this report to be complete. However, if you have any questions regarding this information, or need anything in addition to what we have supplies herein, please contact me by calling 970-479-6146. Thank you for . supporting the Vail Jazz Foundation. JERRY FREDERICKS ~ Sincerely, JOHN W. GIOVANDO ANDREA L. GRABOW ' , ~~~ ~" ` _ G v ~ ~ G DR. WILLIE L. HILL, JR. ~ CHUCK HOLCOMB Christi e Car1SOn MIKE PEAK Executive Director, The Vail Jazz Foundation CATHY STONE enclosures June 28, 2004 Christine Cazlson Executive Director Vail Jazz Foundation PO Box 3035 Vail CO 81658. RE: Contributions Dear Christine, The Town Council has reviewed and approved the contribution request procedure for 2005 contributions. Please note that contributions will only be awarded to applicants who can show the contribution will be used directly to benefit the entire community of Vail. Attached please find the following forms that relate format and policy the Town of Vail has implemented in regazd to requests for funding. These forms are as follows: 1) Contribution Policy/Disclosure 2) Application for Town of Vail Funding 3) Application for Town of Vail Funding/Balance Sheet 4) Application for Town of Vail Funding/Statement of Sources and Uses 5) List of 2004 Request Approvals. A completed submission must be received at the Town of Vail by Friday, July 30, 2004 by 5:00 P.M., in order to qualify for funding in 2005. Funding will be determined solely from the written application; no in-person presentations will beheld. Ifthe Town Council has questions about your application, you may be contacted by a staff member at a later date. Requests for pazking passes and/or parking days must be included in the disclosure. Individual requests throughout the year, outside this process, will not be considered. When making your request, please keep in mind the town is experiencing uncertainty in its revenue levels and, therefore, is not planning to increase its contribution budget. If you have any questions on materials to be submitted, please do not hesitate to contact Penny Harpe, Accounting Tech., at 479-2100. Sincerely, TOWN OF VAIL 1 CONTRIBUTION POLICY TOWN OF VAIL 1. All contribution requests received by the Town of Vail will be processed in the following manner: A. All requests must be submitted in writing using the town's application for funding. You may submit financial information (Balance Sheet and Statement of Sources and Uses) ONLY IF it does NOT exceed 2 pages in length. Please do not attach additional information. Incomplete applications and supplemental information will not be accepted. THE TOWN COUNCIL WILL ONLY BE GIVEN YOUR COMPLETED APPLICATION FORMS. NO SUPPLEMENTAL INFORMATION WILL BE GIVEN TO THE TOWN COUNCIL. B. All applications for funding in 2005 shall be received at the town by Friday, July 30, 2004 by 5:00 P.M. C. The Town Council will evaluate the various proposals based on their direct benefit to the entire community of Vail, fulfillment of the town's mission, and how this contribution will affect our resort community's future health. The Town Council's mission statement reads: In order to be the premier mountain resort community, we're committed to providing citizens and guests with a superior level of environmentally-sensitive services and an abundance of recreational, educational, and cultural opportunities. 2: Disclosures to all applicants: A. No money will be disbursed until Mazch 1, 2005. B. Because of uncertainty of revenue estimates, please note the following possibilities: 1) Contribution funding may be reduced based on 2004 revenues. 2) The Town of Vail may choose to disburse funding in quarterly installments throughout 2005. C. Notification of awazds will be sent after the Council approves the final budget can ently scheduled for November, 2004. 2 APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by Fri. July 30, 2004 by 5:00 P.M.. You must provide 12 copies of the application. Any application received after that date or any application packet with fewer than 11 copies will not be considered. Please send application to: Town of Vail Penny Harpe, Accounting Tech. 75 South Frontage Road West Vail, Colorado 81657 For questions on the financial statements, please contact Penny Harpe at 479-2100. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: The Vail Jazz Foundation, Inc. 2. Contact person: Howard L. Stone, Chairman of the Boazd of Directors 3. Mailing address: PO Box 3035, Vail, CO 81658 4. Telephone: 970-479-6146 5. Members and Titles of your governing board: Christine Carlson, Executive Director; John Clayton, Jr., Director of Education; Boazd of Directors: Howard L. Stone, Chairman; Cathy Stone, Secretary; Ross Boyle; Frank T. Connors; John Clayton, Jr.; Andrea L. Glass; Jerry Fredericks; Robert E. Ford; John W. Giovando; Dr. Willie L. Hill, Jr.; Chuck Holcomb; Mike Peak; Barry White. 6. Amount of contribution requested: $15,000 and (1) Blue Parking Passes -for staff use. 7. Organization fiscal yeaz-end: October 31, 2004 8. Are your books audited? No 9. How will the contribution be used? The requested funds will be used to support existing educational programs in the community such as Jazz Goes to School, Washington Prep's 4~' ofJuly Trip to Vail, and the Vail Jazz Workshop. Now in its seventh year, Jazz Goes to School offers an innovative and fully integrated approach to teaching music and social studies at the elementary school level. The program is presented free of charge by the VJF to a114th and 5th graders (over 1,000 students) in the public schools of Eagle County, Colorado. One of the most gratifying results of the Jazz Goes to School program has been the development of a tremendous interest in jazz among the youngsters who have been exposed to the program. For the last six years, The Vail Jazz Foundation annually hosts The Washington Prep High School Jazz and Marching Band from this inner-city (South Central Los Angeles) public high school to Vail for the 4th ofJuly holiday in order to supporting this award winning program. Over the course of their three days in Vail, the Washington Prep Band performs in Vail America's Day 4~' of July Pazade and puts on additional public performances. The Vail Jazz Workshop, now in its ninth year, is a residency program for 12 dedicated and talented high school students from around the US who come to Vail on full scholarships provided by the Vail Jazz Foundation, for 10-days to study jazz under accredited clinicians. 3 10. How does your request support item 1 C of the contribution policy? The VJF's educational activities are primarily focused on the youth in the community so that knowledgeable and appreciative jazz listeners and players can be developed at an early age, while creating a "jazz tradition" in the community. Additionally, by doing so, VJF is creating high-quality cultural events in the area with numerous performances for both locals and visitors. By teaching fourth and fifth graders about jazz music, jazz history and the evolution of "America's musical art form"; which has its-roots in Africa and has been lazgely influenced by Latin, Caribbean and South American cultures, Jazz Goes to School provides youngsters with more than a jazz education. JGTS provides students with an on-going jazz education, while laying the foundation for yeazs of listening and playing experiences. The Workshop not only provides an excellent educational experience for twelve promising high school-aged musicians each yeaz but also serves as a means to inspire young musicians to attain their highest aspirations. The performances of the Vail Jazz All-Stars at the Labor Day Weekend Party serve as a highlight to the festival each yeaz and an inspiration to the young musicians in the audience. The Washington Prep 4a' of July trip offers the community diversity by bringing in a group of students that would never otherwise visit the community and provides interaction between the students and community members and guests. Also, the students' participation in the parade and through vazious other performances enhances the cultural life of the community. The educational programs are without a doubt an important cultural event that contributes to the quality of life for those who live in Vail and the many guests who visit Vail, without any negative environmental impacts. 11. Who currently funds your organization (other governments, private donations, user fees, etc.)? A partial listing of sponsors for the 2004 year is as follows: Alpine Bank, BBE Sound, Inc., Colorado Council on the Arts, Colorado Mountain Express, Ella Fitzgerald Charitable Foundation, KLTVO-89.3 FM, National Endowment for the Arts, Town of Vail, Vail Daily, Yamaha, Bravo! Vail Valley Music Festival, City Mazket/The Kroger Foundation, The Evjue Foundation, FirstBank of Colorado, KVBA-TV8, Vail Cascade Resort & Spa, Vail Valley Foundation, Vilar Center for the Arts, Wahnart Foundation, and Western . Colorado Community Foundation 12. Organization's mission statement: The Vail Jazz Foundation, Inc. is a 501(C)(3) Colorado nonprofit corporation, incorporated in 1996, with the mission of perpetuating jazz music through live performances that showcase the artistry and talent of great jazz musicians, and through jazz education, with a focus on young musicians and young audiences. (If more room is needed to answer questions, please use the back of this page.) APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet Instructions: Round all figures to the nearest dollar. Please present in as much detail as possible. Most Recent Completed Fiscal Year (Date: 10-31-03) Assets: Cash in Bank $14,134 Personal Property-Musical Instruments 7 550 Total Assets 21 684 Liabilities: $ 0 Net Worth (Total Assets Minus Total Liabilities) $21,684 APPLICATION FOR TOWN OF VAIL FUNDING Statement of Sources and Uses Instructions: Round all figures to the nearest dollar. Please present as much detail as possible. Fiscal Year 2004 Budget Revenues: (List by funding source) Admission $ 56,250 Sponsorship 5,500 Individual Contributions 92,000 Business Contributions 16,500 Foundation Grants 48,500 Merchandise Sales 2,500 Silent Auction 4,500 Interest 10 TOTAL REVENUES $ 225,760 EXPENSES: JAZZ FESTIVAL Labor Day Weekend Party $ 75,950 Weekend Performances 8,150 . Advertising/Marketing/P.R. 20,700 Allocated Administrative Overhead 25,000 SUBTOTAL 129, 800 EDUCATIONAL ACTIVITIES Vail Jazz Workshop 21,425 Jazz Goes to School 12,150 Allocated Administrative Overhead 12,500 SUBTOTAL 46,075 SPECIAL ACTIVITIES 4`~ of July Float & Washington Prep H.S. Trip 4,000 Administrative Expenses Fundraising 6,500 Administration 39,204 SUBTOTAL 45,704 TOTAL EXPENSES $ 225,579 ' TOTAL REVENUES MINUS EXPENSE $ 181 i 6 ,.. S ail ~.hari~be>r ~ liSirieSS ~SS®Cla~l®ri Vail Town Council 75 S. Frontage Road Vail, Colorado 81657 241 S. Frontage Road E., Suite 2 Vail, Colorado 81657 Phone: 970.477.0075 FAX: 970.477.0079 E-mail: info C~ vailchamber.or Web Site: www.vailchamber.or July 30, 2004 RE: Funding Requests Dear Town Council: The Vail Chamber and Business Association is requesting funding from the Town of Vail during this year's budget session. As a departure from the previous three years, we will not be presenting a blanket funding request but instead will be asking for your help in funding some of the various programs that we have developed and produce for the Vail business community. Included as separate program items are: Premier Impressions, Vail Guide, Vail Loves You Coupon Book, Shopping and Dining Guide, Discover Gift Card. These programs are clearly aimed at creating a positive environment for our guests as well as generating additional sales for our businesses and sales tax for the Town of Vail. Additionally, we are asking your help with the web site development. This will be a one time request. In an age of rapidly changing technology, it is imperative that our web site be bought up to current standards. For the last 12 months we have been using an antiquated system. All membership and information services as well as the daily operations will be provided by our membership dues and sponsorship sources. We look j r~dar~to making a presentation to you on August 17, 2004. Sincer~ly, VCB'~(a~d of .y ~~ ~ ~~~w ~ =~ fail ~~4 ~ = Charnlber~ & ;,' ~`' ~_ ~; Business e' AsSOCla~l01'l 1 NAME OF ORGANIZATION• 2 CONTACT PERSON: 3 MAILING ADDRESS: 241 S. Frontage Rd. E., Ste. 2 Vail, Colorado 81657 phone:970-477-0075 fax: 970-477-0079 email: infoC~vailchamber.org VAIL COMMUNITY CHAMBER, INC. dba VAIL CHAMBER & BUSINESS ASSOCIATION KAYE FERRY, DIRECTOR 241 S. FRONTAGE ROAD EAST, SUITE 2 VAIL, CO 81657 4 TELEPHONE: (970) 477-0075 5 MEMBERS AND TITLES OF GOVERNING BOARD: * Advisory DAN BARRY EYEPIECES DALE~BUGBY, VICE-PRESIDENT JOHN COGSWELL KAYE FERRY, DIRECTOR GHIQUI HOFFMAN STEVE ROSENTHAL, PRESIDENT NICOLE HOFFMAN-EW ING BILL JENSEN " KENT LOGAN RICH TENBRAAK " STAN ZEMLER, TOWN MANAGER RON WEINSTEIN, SECY/TREASURER 6 AMOUNT OF CONTRIBUTION REQUESTED: 7 ORGANIZATION FISCAL YEAR-END' 8 ARE YOUR BOOKS AUDITED 9 HOW WILL THE CONTRIBUTION BE USED? 10 HOW DOES YOUR REQUEST SUPPORT ITEM 1-C OF THE CONTRIBUTION POLICY? VAIL RESORTS RENTALS THE SQUASH BLOSSOM/COGSWELL GALLERY K. FERRY, INC. LAUGHING MONKEY/PLANET EARTH IMPORTS .COLORADO FOOTWEAR THE RUCKSACK~fHE GENERAL STORE VAIL RESORTS, INC. VAIL TOWN COUNCIL MANOR VAIL TOWN OF VAIL BOXY $40,074 DECEMBER 31 NO PREMIER IMPRESSIONS PREMIER IMPRESSIONS IS A PROGRAM THAT REWARDS THE DELIVERY OFOUT-. STANDING CUSTOMER SERVICE BY EMPLOYEES IN THE TOWN OF VAIL. TO DATE, THE PROGRAM HAS ACKNOWLEDGED OVER 1000 EMPLOYEES WHO HAVE GONE THE EXTRA MILE TO PROVIDE OUR GUESTS WITH THE SERVICE THEY HAVE COME TO EXPECT AND DESERVE FROM THE # 1 SKI RESORT IN .NORTH AMERICA. WE BELIEVE THAT THIS PROGRAM HAS PLAYED AN INTEGRAL PART IN RAISING CUSTOMER AWARENESS AS WELL AS OUR CUSTOMER SERVICE RANKING IN THE ANNUAL SKI MAGAZINE POLL FROM # 14 TO # 5. WE ALSO BELIEVE THAT ONLY THROUGH RECOGNITION OF THESE VERY VALUABLE EMPLOYEES ARE WE ABLE TO CONTINUE TO FOSTER AN ATMOSPHERE THAT WILL EXCEED OUR CUSTOMERS' EXPECTATIONS. 11 WHO CURRENTLY FUNDS YOUR ORGANIZATION TOWN OF VA $150,000 (PLUS $50,000 ) _(OTHER GOVERNMENTS PRIVATE DONATIONS IN RESERVE) USER FEES. ETC.) MEMBER DUE $53,000 12 ORGANIZATION'S MISSION STATEMENT: TO PROMOTE AND SUPPORT COMMERCE AND ENTERPRISE IN THE TOWN OF VAIL WHILE WORKING WITH THE TOV AND VRI TO BE THE PREMIER MOUNTAIN RESORT COMMUNITY. .~~~:~:- fail Chamber & ~. `~ Business 1_~_ ~, Association VAILCHAMBER & BUSINESS ASSOCIATION 2005 TOWN OF VAIL FUNDING REQUEST PREMIER IMPRESSIONS EXPENSES FLYERS FLYER HOLDERS DISTRIBUTION ADVERTISING POSTAG E MONTHLY GIFT CERTIFICATES DISCOVER CARD COSTS PROGRAM MANAGEMENT COORDINATION OF PRIZES AND YEAR END PARTY AWARDS PARTY PRIZES TOTAL EXPENSES 241 S. Frontage Rd. E., Ste. 2 Vail, Colorado 81657 phone: 970-477-0075 fax: 970-477-0079 email: infoC~vailchamber.org $8,290 630 900 _ 6,130 465 4,375 500 4,884 _ 900 5,400 7,600 40 074 ~ l i V ~~R v `~~~ ' _-~. ~ ~~~ ~l~iSlYl~SS ~. ~S~®Cl:~tl®Y4 2005 T®W9d ®F VAlL FUc~DINC9 REQUEST CURRENT FISCAL YEAR BUDGET - 2004 REVENUE TOWN OF VAIL TOV $ IN RESERVE BEGINNING BALANCE JANUARY 1, 2004 MEMBERSHIP DUES WEB SITE ADVERTISING TOTAL REVENUE EXPENSES FIXTURES AND EQUIPMENT COMPUTER COPIER & FAX OFFICE EQUIPMENT MISCELLANEOUS INFORMATION SERVICES ADVERTISING INTERNETNVEBSITE ORGANIZATION DUES NEWSLETTER THE VAIL GUIDE MISCELLANEOUS OPERATING EXPENSES RENT REMODEUMAINTENANCE PHONE POSTAGE OFFICE SUPPLIES TRAVEL & ENTERTAINMENT INSURANCE ACCOUNTING, LEGAL & AUDIT MISCELLANEOUS PERSONNEL SALARIES PART TIME STAFF P/R TAXES HEALTH INSURANCE WORKER'S-COMPENSATION SKI%PARKI NG PASS MEMBER SERVICES TRAINING SPEAKERS MONTHLY MEETINGS COMMUNITY MIXER COMMUNITY MEETINGS ORGANIZATION SPONSORSHIP/ MEMBER BENEFITS PREMIER IMPRESSIONS MISCELLANEOUS CONTINGENCY TOTAL EXPENSES 241 S. Frontage Rd. E., Ste. 2 Ejail, Colorado 81657 .phone: 970-477-0075 fax: 970-477-0079 email: infoC~vailchamber.org $200,000 64,000 20,000 $284,000 $2,000 2,500 2,000 1,000 8,000 4,000 :.750 :5,000 10,000 1,500 12,000 2,000 10,000 2,000 5,000 2,500 8,000 15,000 3,000 85,000 29,000 16,500 4,500 2,000 200 4,000 4,500 2,000 4,000 11,000 10,000 5,000 10.000 .$283,950 TOTAL EXCESS REVENUE OVER EXPENSES $50 ' ,~r~ I ~~~. ~~~ ~ 241 S. Frontage Rd. E., Ste. 2 Vail, Colorado 81657 ~Slriess phone: 970-477-0075 ° ° fax: 970-4 - 1~SS®Cl~tl®~'1 77 007 email: mfoCwailchamber.org Vail Chamber & Business Association Ba9ance Sheet As of December 31, 2003 Dec 31, 03 ASSETS Current Assets Checking/Savings Checking 151,140.37 Petty Cash -Cash on Hand 100.00 Total Checking/Savings 151,240.37 Accounts Receivable Accounts Receivable 11,213.46 Total Accounts Receivable 11,213.46 Other Current Assets Prepaid Expense -226.40 Total Other Current Assets -226.40 ° Total Current Assets 162,227.43 TOTAL ASSETS 162,227.43 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable Accounts Payable 8,875.22 Total Accounts Payable 8,875.22 Total Current Liabilities 8,875.22 Total Liabilities 8 875 22 Equity Opening Bal Equity 48,744.85 Net Income 104,607.36 Total Equity 153,352.21 TOTAL LIABILITIES & EQUITY 162,227.43 I± __,,,~ ,~ ~a.l~ ~ ' ~.ha>rnber ~ ~SSOC1StlOn 241 S. Frontage Road E., Suite 2 Vail, Colorado 81657 Phone: 970.477.0075 FAX: 970.477.0079 E-mail: info@vailchamber.or~ Web Site: www.vailchamber.org Vail Town Council 75 S. Frontage Road Vail, Colorado 81657 July 30, 2004 RE: Funding Requests Dear Town Council: The Vail Chamber and Business Association is requesting funding from the Town of Vail during this year's budget session. As a departure from the previous three years, we will not be presenting a blanket funding request but instead will be asking for your help in funding some of the various programs that we have developed and produce for the Vail business community. Included as separate program items are: Premier Impressions, Vail Guide, Vail Loves You Coupon Book, Shopping and Dining Guide, Discover Gift Card. These programs are clearly aimed at creating a positive environment for our guests as well as generating additional sales for our businesses and sales tax for the Town of Vail. Additionally, we are asking your help with the web site development. This will be a one time request. In an age of rapidly changing technology, it is imperative that our web site be bought up to current standards. For the last 12 months we have been using an antiquated system. All membership and information services as well as the daily operations will be provided by our membership dues and sponsorship sources. We look jr~ard'to making a presentation to you on August 17, 2004. Y~ VCB~ ~a~d of -~ Vail • ~~ ~~ ~~~ Chamber ~ _:~. ~ ~~ ~~' Business ~~,~ ~ Association 241 S. Frontage Rd. E., Ste. 2 Vail, Colorado 81657 phone: 970-477-0075 fax: 970-477-0079 email: infoC~vailchamber.or~ 1 NAME OF ORGANIZATION• 2 CONTACT PERSON: 3 MAILING ADDRESS: 4 TELEPHONE: 5 MEMBERS AND TITLES OF GOVERNING BOARD• DAN BARRY DALE RUGBY, VICE-PRESIDENT JOHN COGSWELL KAYE FERRY, DIRECTOR GHIQUI HOFFMAN STEVE ROSENTHAL, PRESIDENT NICOLE HOFFMAN-EWING " BILL JENSEN ` KENT LOGAN RICH TENBRAAK * STAN ZEMLER, TOWN MANAGER RON WEINSTEIN, SECY/TREASURER 6 AMOUNT OF CONTRIBUTION REQUESTED• 7 ORGANIZATION FISCAL YEAR-END' 8 ARE YOUR BOOKS AUDITED 9 HOW WILL THE CONTRIBUTION BE USED 10 HOW DOES YOUR REQUEST SUPPORT ITEM 1-C OF THE CONTRIBUTION POLICY VAIL COMMUNITY CHAMBER, INC. dba VAIL CHAMBER & BUSINESS ASSOCIATION KAYE FERRY, DIRECTOR 241 S. FRONTAGE ROAD EAST, SUITE 2 VAIL, CO 81657 (970)477-0075 * Advisory EYEPIECES VAIL RESORTS RENTALS .THE SQUASH BLOSSOM/COGSEWELL GALLERY K. FERRY, INC. LAUGHING MONKEY/PLANET EARTH IMPORTS COLORADO FOOTWEAR THE RUCKSACKlTHE GENERAL STORE VAIL RESORTS, INC. VAIL TOWN COUNCIL MANOR VAIL TOWN OF VAIL BOXY $30,301 DECEMBER 31 NO THE VAIL GUIDE THE VAIL GUIDE IS THE ONLY PUBLICATION THAT PROVIDES A COMPLETE REFERENCE FOR OUR GUESTS. VAIL BUSINESS LICENSE HOLDERS RECEIVE A FREE LISTING WHICH IS ALPHABETIZED BY CATEGORY AS WELL AS HAVING THE OPPORTUNITY TO PURCHASE ADVERTISING AT RATES THAT ARE FAR BELOW ANY OTHER PUBLICATION OFFERED IN THE AREA. WE ARE ABLE TO OFFER THESE RATES BY FUNCTIONING FROM THE PREMISE THAT THE GUIDE IS NOT INTENDED TO BE A REVENUE PRODUCER BUT INSTEAD IS FOCUSED ON PROVIDING OUR GUESTS WITH AS MUCH INFORMATION AS POSSIBLE TO FACILITATE AND ENHANCE THEIR VACATION EXPERIENCE BOTH SUMMER AND WINTER. ADVERTISING PAGES PAY FOR THEMSELVES. IT IS NECESSARY FOR THE VCBA TO PROVIDE SUPPLEMENTAL FINANCIAL SUPPORT FOR THE NON-REVENUE PRODUCING PAGES SUCH AS: ALPHABETICAL LISTINGS, MAPS, CALENDAR OF EVENTS, AND PHOTO- GRAPHS. 11 WHO CURRENTLY FUNDS YOUR ORGANIZATION TOWN OF VAIL $150,000 (PLUS $50,000 ) (OTHER GOVERNMENTS PRIVATE DONATIONS IN RESERVE} USER FEES. ETC.I? MEMBER DUES $53,000 12 ORGANIZATION'S MISSION STATEMENT' TO PROMOTE AND SUPPORT COMMERCE AND ENTERPRISE IN THE TOWN OF VAIL WHILE WORKING WITH THE TOV AND VRI TO BE THE PREMIER MOUNTAIN RESORT COMMUNITY. Vail ~~ ~° ~ Charnbe~ & ~,~_ ~:~ u ~~ Business ~° Association VAILCHAMBER & BUSINESS ASSOCIATION 2005 TOWN OF VAIL FUNDING REQUEST THE VAIL GUIDE REVENUE ADVERTISING SALES TOTAL REVENUE EXPENSES PRODUCTION VCBA SUPPORT PUBLISHING PRINTING MAILING TOTAL EXPENSES TOTAL EXPENSES OVER REVENUE 241 S: Frontage Rd. E., Ste. 2 Vail, Colorado 81657 phone: 970-477-0075 fax: 970-477-0079 email: infoC~vailchamber.org. 63 000 $63,000 $18,850 2,202 24,814 44,310 3.125 $93, 301 30 301 241 S. Frontage Rd. E., Ste. 2 Vail, Colorado 81657 phone: 970-477-0075 Fax:970-477-0079 email: infoC~vailchamber.ore 2005 '~OWB~ ®F VAIL. FU8VDi6V~ REi~UEST CURRENT FISCAL YEAR BUDGET - 2004 REVENUE TOWN OF VAIL $200 000 TOV $ IN RESERVE , BEGINNING BALANCE JANUARY 1, 2004 64 000 MEMBERSHIP DUES , 20 000 WEB SITE ADVERTISING , TOTAL REVENUE $284,000 EXPENSES FIXTURES AND EQUIPMENT ' COMPUTER $2 000 COPIER & FAX , 2 500 OFFICE EQUIPMENT , 2 000 MISCELLANEOUS , 1 000 INFORMATION SERVICES , ADVERTISING 8 000 INTERNET/1NEBSiTE , 4 000 ORGANIZATION DUES , NEWSLETTER 750 THE VAIL GUIDE 5,000 MISCELLANEOUS 10,000 OPERATING EXPENSES 1,500 RENT 12 000 REMODEUMAINTENANCE , 2 000 PHONE , 10 000 POSTAGE , 2 000 OFFICE SUPPLIES , 5 000 TRAVEL & ENTERTAINMENT , 2 500 INSURANCE , 8 000 ACCOUNTING, LEGAL & AUDIT , 15 000 MISCELLANEOUS , 3 000 PERSONNEL , SALARIES 85 000 PART TIME STAFF , 29 000 P/R TAXES , 16 500 HEALTH INSURANCE , 4 500 WORKER'S COMPENSATION , 2,000 SKI/PARKING PASS 200 MEMBER SERVICES TRAINING SPEAKERS 4,000 MONTHLY MEETINGS 4 500 COMMUNITY MIXER , 2 000 COMMUNITY MEETINGS , 4 000 ORGANIZATION SPONSORSHIP/ , MEMBER BENEFITS 11 000 PREMIER IMPRESSIONS , 10 000 MISCELLANEOUS , 5 000 CONTINGENCY , 10 000 TOTAL EXPENSES , ,$283,950 TOTAL EXCESS REVENUE OVER EXPENSES $50 Mail 71.1 "r Chamber ~ 51- 241 S. Frontage Rd. E., Ste. 2 /y ~ Vail, Colorado 81657 Business phone: 970-477-0075 Association fax: 970-477-0079 email: info@vailchamber.org Vail Chamber & BuSineSS Association Balance Sheet AS of December 31, 2003 Dec 31, 03 ASSETS Current Assets Checking/Savings Checking 151,140.37 Petty Cash - Cash on Hand 100.00 Total Checking/Savings 151,240.37 Accounts Receivable Accounts Receivable 11,213.46 Total Accounts Receivable 11,213.46 Other Current Assets Prepaid Expense -226.40 Total Other Current Assets -226.40 Total Current Assets 162,227.43 TOTAL ASSETS 162,227.43 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable Accounts Payable 8,875,22 Total Accounts Payable 8,87522 Total Current Liabilities 8,875,22 Total Liabilities 8,875.22 Equity Opening Bal Equity 48,744.85 Net Income 104,607.36 Total Equity 153,352.21 TOTAL LIABILITIES & EQUITY 162,227.43 Jul O1~ 04 01:360 .Ron Weinstein 970-926-7774 11/14/2903 15:13 303-745-0596 UVTCB 1~NVER VT PACzt ni ~~~ ~~~ I w i E R N A t t O N A l June 25, 2004 Ms KeIG McDor~fd VicA PrasideM of Marketing Vail Vary Chamber & Tourism Bureau vad. CO Oear KeIG, Re: Vail Visitor C~ttld~t a of Ad_ve~a further to our discussion of yesterday concerning my cad from Kay Ferry in which she expressed same concern over a possible decision to omit advertising from the 2005 Vai(Guide, (would like to reiterate my thoughts and recommendations to keep adveRising within the "guidebook'. Firstly, we must step Qactc from the disagreement and ask whet is the purpose of the marketing piece, does it serve as an ir1-market guide or a lure piece. Based on yesterdays discussion with the vendors, it was agreed that the Vail Guide seines a dual purpose, however it's primary distribution is in-market and inquiry fulfillment, That being khe case, at~d given the findings from previous Eongwoods qualitative research cor-duct~! for the CTO and others that indicates a strong visitor preference for advertising listings, destination activities, events aruf maps, (would recommend against eliminating such items from the Vail Guide. That said, 1 concur with the need 1o elevate the took and feel of the piece to be more consist~ertt wkh the desired upscale Vail Brand. PAS I believe someone suggested yesteMay, this could tie achieved through a simple re-design of the place wherein the Dover, front and back, and first 8-8 pages carry the destination set! message, folbwed by a trip planning section or the "Vail Guide". You could also set design standard for advertising and wntent listing sections. The piece would then be branded Vait Summer and have a cover byline indicating visitor information content. Having hopefully solved the issues of whether advertising should Or shouldn't be present in a visitor guide, you are left with the decision Of whether you need a collateral marketing piece that sells the destination. In my opinion, I would say yes. Therefore, I agree with Keith's recommendation to pt"oduce a split-run piece wherein you design an upscale lure piece for Vait Summer in wt-ich you nest the Vail Guide content for the desired quantity. This would maximize cost savings and ultimately meet marketing, visitor drtd stakeholder needs. Easily, in terms of the importance of winter cross se11 and more speafically, reaching lodging guests with a summer message, I think more thought needs to be put into whether another piece of collateral will get noticed in rooms that already contain a selection of upscale print offiexings. (believe that your btxlget may tae better spent in finding a more intrusive way to reach this audience with a message that generates an inquiry. Kslli, should you Or the board have any further questions, please don't hesitate to call. I wiN Aso try to dig up a copy Of our visitor guide research done for the two state clients discussed should anyone wish to review. Kind regard~sj,~~ ~ L~i~r Scott Hanson President 8~ CEO Z64AdsIa~dCSt. E., Toronto, ON, Canada14t5A 7N1•Tot68ee: 1.Sno.509,8933•Ter:476.et31.9B80•Fax: att3.efit.4530 ~B1 Park Ave. South, New York, H1r, USA 10016•ToH-f-ea~ t ,800.509.8933 p.l A dMrapn of TrK r..W)9µrppd8 txrvup pry VAILCHAMBER & BUSINESS ASSOCIATION PROJECTED ACTUAL Y/E 12/31/04 Projected Actual REVENUE YTD 6/30/04 Y/E 12/31/04 BUDGET 2004 Variance (+ -) Town of Vail 200,000 $200,000 $ - Less:TOV $ in Trust (50,000) (50,000) Beginning Balance January 1, 2004 64,000 64,000 0 Membership Dues 1,450 72,720 20,000 52,720 Web Site Advertising 100 650 650 $1,550 $287,370 $284,000 3,370 TOTAL REVENUE $1,550 $287,370 $284,000 3,370 EXPENSE p Fixtures and Equipment Computer 9,139 14,500 $2,000 12,500 Copier & Fax 2,763 9,000 2,500 6,500 Office Equipment 850 2,000 (1,150) Miscellaneous 750 1,000 (250) $11,902 $25,100 $7,500 17,600 Information Services Advertising 7,000 $8,000 (1,000) Internet/Web Site 1,150 8,000 4,000 4,000 Organization Dues 395 750 750 0 Newsletter 1,298 3,000 5,000 (2,000) The Vail Guide (2) 15,000 10,000 5,000 Discover Gift Program (1) (2) 116 750 750 Vail Loves You Coupon Book (1) (2) 9,175 9,175 Shopping and Dining Directory (1) (2) 9,000 9,000 Streetscape 642 1,450 1,450 Miscellaneous 750 1,500 (750) $3,601 $54,875 $29,250 25,625 Operating Expenses Rent 6,000 12,000 $12,000 0 Remodel/Maintenance 840 2,000 2,000 0 Telephone 4,396 10,000 10,000 0 Postage 465 2,000 2,000 0 Office Supplies 2,015 5,000 5,000 0 Travel & Entertainment 336 2,500 2,500 0 Insurance 1,480 3,000 8,000 (5,000) Accounting, Legal & Audit 2,154 7,500 15,000 (7,500) Credit Card Fees 60 120 120 Miscellaneous 750 2,500 3,000 (500) $18,496 $46,620 $59,500 (12,880) page 2 -Projected Actual Y/E 12/31/04 Personnel Salaries $36,054 $92,000 $85,000 7,000 Part Time Staff 438 1,000 29,000 (28,000) P/R Taxes 7,074 11,400 16,500 (5,100) Payroll Fees 2,500 2,500 Health Insurance 400 3,000 4,500 (1,500) Worker's Compensation 622 622 2,000 (1,378) Ski/Parking Pass 3,600 200 3,400 $47,088 $114,122 $137,200 (23,078) Member Services Training Speakers 1,500 $4,000 (2,500) Monthly Meetings 966 6,000 4,500 1,500 Community Mixer 0 2,000 (2,000) Community Meetings 0 4,000 (4,000) Org. Sponsorship/Member Benefits 5,500 7,500 11,000 (3,500) Premier Impressions (2) (3) 17,831 17,831 10,000 7,831 Miscellaneous 1,454 3,500 5,000 (1,500) $25,751 $36,331 $40,500 (4,169) Contingency 10,000 (10,000) $0 $10,000 $10,000 0 TOTAL EXPENSES $106,838 $287,048 $283,950 3,098 TOTAL REVENUE $1,550 $287,370 $284,000 3,370 TOTAL EXPENSES OVER REVENUE $105,288 $322 $50 272 (1) New program added in 2003-04 (2) Funding requests have been submitted to the TOV for these programs. In 2003-04, there were no expenses allocated for labor, materials and overhead. Per Stan's direction, each program for which funding was requested now includes all applicable expenses. (3) This program is very labor intensive and has no revenue to offset the expenses. Additionally, the expenses will be greatly impacted due to the fact that one of our in-kind partners will not be in business next year. ° w- ~- ~'.`. ~~ I _ ., '``~ ail ~~ 5s, ~ ~~_ ~_ ~~ ~~~>tD~~>r ~ 3 ~ a '-`; _ ~. ;~~ „ ~ ; business ~SS®Cla.~1011 241 S. Frontage Road E., Suite 2 Vail, Colorado 81657 Phone: 970.477.0075 FAX: 970.477.0079 E-mail: inf°o@vailchamber.or~ Web Site: www.vailchamber.or~ Vail Town Council 75 S. Frontage Road Vail, Colorado 81657 July 30, 2004 RE: Funding Requests Dear Town Council: The Vail Chamber and Business Association is requesting funding from the Town of Vail . during this year's budget session. As a departure from the previous three years, we will not be presenting a blanket funding request but instead will be asking for your help in funding some of the various programs that we have developed and produce for the Vail business community. Included as separate program items are: Premier Impressions, Vail Guide, Vail Loves Yon Coupon Book, Shopping and Dining Guide, Discover Gift Card. These programs are clearly aimed at creating a positive environment for our guests as well as generating additional sales for our businesses and sales tax for the Town of Vail. Additionally, we are asking your help with the web site development. This will be a one time request. In an age of rapidly changing technology, it is imperative that our web site be bought up to current standards. For the last 12 months we have been using an antiquated system. All membership and information services as well as the daily operations will be provided by our membership dues and sponsorship sources. We look for~ar~to making a presentation to you on August 17, 2004. S VCB1E~ $~ela~d of ~~ ~i~ ,tit Vail f: ;~~~ Chan~lber & ,- ASSOCI.atl®1'1 241 S. Frontage Rd. E., Ste. 2 Vail, Colorado 81657 phone: 970-477-0075 fax: 970-477-0079 email: infoC~vailchamber.or~ 1 NAME OF ORGANIZATION: VAIL COMMUNITY CHAMBER, INC. dba VAIL CHAMBER & BUSINESS ASSOCIATION 2 CONTACT PERSON: KAYE FERRY, DIRECTOR 3 MAILING ADDRESS: 241 S. FRONTAGE ROAD EAST, SUITE 2 VAIL, CO 81657 4 TELEPHONE: (970) 477-0075 5 MEMBERS AND TITLES OF GOVERNING BOARD: * Advisory DAN BARRY DALE BUGBY, VICE-PRESIDENT JOHN COGSWELL KAYE FERRY, DIRECTOR GHIQUI HOFFMAN STEVE ROSENTHAL, PRESIDENT NICOLE HOFFMAN-EWING * BILL JENSEN * KENT LOGAN RICH TENBFiAAK EYEPIECES VAIL RESORTS RENTALS THE SQUASH BLOSSOM/COGSWELL GALLERY K. FERRY, INC. LAUGHING MONKEY/PLANET EARTH IMPORTS COLORADO FOOTWEAR THE RUCKSACK/THE GENERAL STORE VAIL RESORTS, INC. VAIL TOWN COUNCIL MANOR VAIL * STAN ZEMLER, TOWN MANAGER TOWN OF VAIL RON WEINSTEIN, SECY/T'REASURER ROXY 6 AMOUNT OF CONTRIBUTION REQUESTED• 7 ORGANIZATION FISCAL YEAR-END• 8 ARE YOUR BOOKS AUDITED 9 HOW WILL THE CONTRIBUTION BE USED 10 HOW DOES YOUR REGIUEST SUPPORT ITEM 1-C OF THE CONTRIBUTION POLICY $16,400 DECEMBER 31 NO SHOPPING & DINNING GUIDE THE DINING AND SHOPPING GUIDE IS A VERY SIMPLE PRODUCTION THAT PROVIDES OUR GUEST WITH A QUICK AND EASY TOOL FOR NAVIGATING THROUGH VAIL'S RESTAURANT AND RETAIL OFFERINGS. EACH MERCHANT HAS THE ABILITY TO LIST THEMSELVES UNDER 2 CATEGORIES SO THAT THE GUEST, IN SEARCH OF SOMETHING SPECIFIC, WILL HAVE AN EASY REFERNCE GUIDE. 11 WHO CURRENTLY FUNDS YOUR ORGANIZATION TOWN OF \ $150,000 (PLUS $50,000 ) (OTHER GOVERNMENTS PRIVATE DONATIONS IN RESERVE) USER FEES. ETCJ? MEMBER D $53,000 12 ORGANIZATION'S MISSION STATEMENT• TO PROMOTE AND SUPPORT COMMERCE AND ENTERPRISE IN THE TOWN OF VAIL WHILE WORKING WITH THE TOV AND VRI TO BE THE PREMIER MOUNTAIN RESORT COMMUNITY. ~: Vail ti':i Charnlber & ~. _~_ ~ ~-.Business Association 241 S. Frontage Rd. E., Ste. 2 Vail, Colorado 81657 phone: 970-477-0075 fax: 970-477-0079 email: infoC~vailchamber.ore VAILCHAMBER & BUSINESS ASSOCIATION 2005 TOWN OF VAIL FUNDING REQUEST SHOPPING AND DINING GUIDE EXPENSES ADVERTISING SET UP AND CATEGORIZE MAILINGS FLYER HOLDERS PRODUCTION, PAPER AND COPY COSTS DISTRIBUTION TOTAL EXPENSES $605 1,440 390 450 12,615 900 16 400 241 S. Frontage Rd. E., Ste. 2 Vail, Colorado 81657 phone: 970-477-0075 fax: 970-477-0079 email: info~vailchamber.org 2005 TO~IIi~ ®F VAIL FU>`~t71N0 R~OUEST CURRENT FISCAL YEAR BUDGET - 2004 REVENUE TOWN OF VAIL TOV $ IN RESERVE $200,000 BEGINNING BALANCE JANUARY 1, 2004 64 000 MEMBERSHIP DUES , WEB SITE ADVERTISING 20,000 TOTAL REVENUE $284,000 EXPENSES FIXTURES AND EQUIPMENT COMPUTER $2 000 COPIER & FAX , OFFICE EQUIPMENT 2,500 MISCELLANEOUS 2,000 INFORMATION SERVICES 1,000 ADVERTISING INTERNETNVEBSITE 8,000 ORGANIZATION DUES 4,000 NEWSLETTER 750 THE VAIL GUIDE 5,000 MISCELLANEOUS 10,000 OPERATING EXPENSES 1,500 RENT REMODEUMAINTENANCE 12,000 PHONE 2,000 POSTAGE 10,000 OFFICE SUPPLIES 2,000 TRAVEL & ENTERTAINMENT 5,000 INSURANCE 2,500 ACCOUNTING, LEGAL & AUDIT 8,000 MISCELLANEOUS 15,000 PERSONNEL 3,000 SALARIES PART TIME STAFF 85,000 P/R TAXES 29,000 HEALTH INSURANCE 16,500 WORKER'S COMPENSATION 4,500 SKI/PARKING PASS 2,000 MEMBER SERVICES 200 TRAINING SPEAKERS MONTHLY MEETINGS 4,000 COMMUNITY MIXER 4,500 COMMUNITY MEETINGS 2,000 ORGANIZATION SPONSORSHIP/ 4,000 MEMBER BENEFITS PREMIER IMPRESSIONS 11,000 MISCELLANEOUS 10,000 CONTINGENCY 5,000 TOTAL EXPENSES 10.000 $283,950 TOTAL EXCESS REVENUE OVER EXPENSES 50 241 S. Frontage Rd. E., Ste. 2 Vail, Colorado 81657 phone: 970-477-0075 fax: 970-477-0079 email: infoC~vailchamber.org Vail Chamber & business ~-ssociation balance Sheet. As of December 31, 2003 Dec 31, 03 ASSETS Current Assets Checking/Savings Checking 151,140.37 Petty Cash -Cash on Hand 100.00 Total Checking/Savings 151,240.37 Accounts Receivable Accounts Receivable 11,213.46 Total Accounts Receivable 11,213.46 Other Current Assets Prepaid Expense -226.40 Total Other Current Assets -226.40 Total Current Assets 162,227.43 TOTAL ASSETS 162;227.43 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable Accounts Payable 8,875.22 Total Accounts Payable 8,875.22 Total Current Liabilities 8,875.22 Total Liabilities 8 875 22 Equity Opening Bal Equity 48,744.85 Idet Income 104,607.36 Total Equity 153,352.21 TOTAL LIABILITIES & EQUITY 162,227.43 __..~ -.~ ~- .~. .~ , ~ ~usiness ~: ;. ~SS®Cl~$1®ltl Vail Town Council 75 S. Frontage Road Vail, Colorado 81657 241 S. Frontage Road E., Suite 2 Vail, Colorado 81657 Phone: 970.477.0075 FAX: 970.477.0079 E-mail: infoC~vailchamber.org Web Site: www.vailchamber.org July 30, 2004 RE: Funding Requests Dear Town Council: The Vail Chamber and Business Association is requesting funding from the Town of Vail during this year's budget session. As a departure from the previous three years; we will not be presenting a blanket funding request but instead will be asking for your help in funding some of the various programs that we have developed and produce for the Vail business community. Included as separate program items are: Premier Impressions, Vail Guide,Vail Loves =You Coupon Sook, Shopping and Dining Guide, Discover Gift Card. These programs are clearly aimed at creating a positive environment for our guests as well as generating additional sales for our businesses and sales tax for the Town of Vail. Additionally, we are asking your help with the web site development. This will be a one time request. Irr an age of rapidly changing technology, it is imperative that our web site be bought up to current standards. For the last 12 months we have been using an antiquated system. All membership and information services as well as the daily operations will be provided by our membership dues and sponsorship sources. We look y~ making a presentation to you on August 17, 2004. of Vail Charnlber & ., ~ _~~_ ~ Business K _ .. ~; Ass®Ciati®n 241 S. Frontage Rd. E., Ste. 2 Vail, Colorado 81657 phone: 970-477-0075 fax: 970-477-0079 email: infoC>vailchamber.or~ 1 NAME OF ORGANIZATION: 2 CONTACT PERSON: 3 MAILING ADDRESS: 4 TELEPHONE: 5 MEMBERS AND TITLES OF GOVERNING BOARD• DAN BARRY DALE BUGBY, VICE-PRESIDENT JOHN COGSWELL KAYE FERRY, DIRECTOR GHIQUI HOFFMAN STEVE ROSENTHAL, PRESIDENT NICOLE HOFFMAN-SWING * BILL JENSEN * KENT LOGAN RICH TENBRAAK STAN ZEMLER, TOWN MANAGER RON WEINSTEIN, SECY/TREASURER 6 AMOUNT OF CONTRIBUTION REQUESTED• 7 ORGANIZATION FISCAL YEAR-END• 8 ARE YOUR BOOKS AUDITED 9 HOW WILL THE CONTRIBUTION BE USED VAIL COMMUNITY CHAMBER, INC. dba VAIL CHAMBER & BUSINESS ASSOCIATION KAYE FERRY, DIRECTOR 241 S. FRONTAGE ROAD EAST, SUITE 2 VAIL, CO 81657 (970) 477-0075 * Adviisory EYEPIECES VAIL RESORTS RENTALS THE SQUASH BLOSSOM/COGSWELLGALLSRY K. FERRY, INC. LAUGHING MONKEY/PLANET EARTH IMPORTS COLORADO FOOTWEAR THE RUCKSACK/THE GENERAL STORE VAIL RESORTS, INC. VAIL TOWN COUNCIL MANOR VAIL TOWN OF VAIL BOXY $5,655 DECEMBER 31 NO VAIL LOVES YOU COUPON BOOK 10 HOW DOES YOUR REQUEST SUPPORT ITEM 1-C OF THE CONTRIBUTION POLICY? ' BACK BY POPULAR DEMAND, THIS TOOL WAS DEVELOPED LAST YEAR BY VAIL RESORTS AND VCBA TO PROVIDE A POSITIVE RELATIONSHIP WITH THE COLORADO PASS HOLDERS. THIS PROGRAM PROVIDED DISCOUNTS TO OUR GUESTS ON THE FRONT RANGE EN- 000RAGING THEM TO SPEND THE NIGHT AND/OR EXTEND THEIR STAY AND SPEND TIME SHOPPING AND DINING IN VAIL AT THE END OF THE SKI DAY. " THE POPULARITY OF °VAIL LOVES YOU' HAS CAUSED US TO EXPAND ITS BENEFITS TO INCLUDE ALL MERCHANT PASS HOLDERS THIS YEAR. THIS DECISION WAS ARRIVED AT AFTER ENCOURAGEMENT BY THE TOWN OF VAIL AND THE BUSINESS COMMUNITY AND HAS THE FULL SUPPORT OF VAIL RESORTS. 11 WHO CURRENTLY FUNDS YOUR ORGANIZATION .(OTHER GOVERNMENTS PRIVATE DONATIONS USER FEES. ETC.1? TOWN OF VAIL $150,000 (PLUS $50,000 ) IN RESERVE) MEMBER DUES $53,000 12 ORGANIZATION'S MISSION STATEMENT• TO PROMOTE AND SUPPORT COMMERCE AND ENTERPRISE IN THE TOWN OF VAIL WHILE WORKING WITH THE TOV AND VRI TO BE THE PREMIER MOUNTAIN RESORT COMMUNITY. Vail f ~ - ~,~ ~..~; ~: ~ Chamber ~ ~~ ~ ~~ -Business e ~s~OClatiOYl VAILCHAMBER & BUSINESS ASSOCIATION 2005 TOWN OF VAIL FUNDING REQUEST VAIL LOVES YOU COUPON BOOK REVENUE COUPON SALES VAIL RESORTS PRODUCTION CONTRIBUTION TOTAL REVENUE EXPENSES PRODUCTION PUBLISHING PRINTING ADVERTISING COORDINATION FEE TOTAL EXPENSE TOTAL EXPENSES OVER REVENUE 241 S. Frontage Rd. E., Ste. 2 Vail, Colorado 81657 phone: 970-477-0075 fax: 970-477-0079 email: infoC~vailchamber.org $16,800 3,500 $20,300 $5,500 5,500 10,500 605 3550 $25,655 5 355 241 S. Frontage Rd. E., Ste. 2 Vail, Colorado 81657 phone:970-477-0075 fax: 970-477-0079 email: infoC~vailchamber.org 2005 T®it~~l ~F VAIL FU~[7it~~ I~~~UE~T CURRENT FISCAL YEAR BUDuET - 2004 REVENUE TOWN OF VAIL $200 000 TOV $ IN RESERVE , BEGINNING BALANCE JANUARY 1, 2004 64 000 MEMBERSHIP DUES , 20 000 WEB SITE ADVERTISING , TOTAL REVENUE $284,000 EXPENSES FIXTURES AND EQUIPMENT COMPUTER $2 000 COPIER & FAX , OFFICE EQUIPMENT 2500 MISCELLANEOUS 2,000 INFORMATION SERVICES 1,000 ADVERTISING INTERNET/W EBSITE 8,000 ORGANIZATION DUES 4,000 NEWSLETTER 750 THE VAIL GUIDE 5,000 MISCELLANEOUS 10,000 OPERATING EXPENSES 1,500 RENT REMODEUMAINTENANCE 12,000 PHONE 2,000 POSTAGE ~ 10,000 OFFICE SUPPLIES 2,000 TRAVEL & ENTERTAINMENT 5,000 INSURANCE 2,500 ACCOUNTING, LEGAL & AUDIT 8,000 MISCELLANEOUS 15,000 PERSONNEL 3,000 SALARIES 85 000 PART TIME STAFF , 29 000 P/R TAXES , 16 500 HEALTH INSURANCE , 4 500 WORKER'S COMPENSATION , 2 000 SKI/PARKING PASS , 200 MEMBER SERVICES TRAINING SPEAKERS 4 000 MONTHLY MEETINGS , 4 500 COMMUNITY MIXER , 2 000 COMMUNITY MEETINGS , 4 000 ORGANIZATION SPONSORSHIP/ , MEMBER BENEFITS 11 000 PREMIER IMPRESSIONS , 10 000 MISCELLANEOUS , 5 000 CONTINGENCY , 10 000 TOTAL EXPENSES . ,$283,950 TOTAL EXCESS REVENUE OVER EXPENSES 50 .a_ ` ~ ~Ia~l ~`~ r Chamber ~ _.-'~'~ ~-r ~- ~U.Sl~~S~ . S~®Cl~~l®~'1 Vail Chamber & business Association balance Sheet As of December 31, 2003 Dec 31, 03 ASSETS Current Assets Checking/Savings Checking 151,140.37 Petty Cash -Cash on Hand 100.00 Total Checking/Savings 151,240.37 Accounts Receivable Accounts Receivable 11,213.46 Total Accounts Receivable 11,213.46 Other Current Assets Prepaid Expense -226.40 Total Other Current Assets -226.40 Total Current Assets 162,227.43 TOTAL ASSETS 162,227.43 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable Accounts Payable 8,875.22 Total Accounts Payable 8,875.22 Total Current Liabilities 8,875.22 Total Liabilities 8 875 22 Equity Opening Bal Equity 48,744.85 Net Income 104,607.36 Total Equity 153,352.21 TOTAL LIABILITIES & EQUITY 162,227.43 241 S. Frontage Rd. E., Ste. 2 Vail, Colorado 81657 phone: 970-477-0075 fax: 970-477-0079 email: infoC~vailchamber.org f ail ~~laBl~Delr c~L ~usiness ~SSOCi~tl®)il 241 S. Frontage Road E., Suite 2 Vail, Colorado 81657 Phone: 970.477.0075 FAX: 970.477.0079 E-mail: info@vailcharnber.org Web Site: www.vailchamber.org Vail Town Council 75 S. Frontage Road Vail, Colorado 81657 July 30, 2004 RE: Funding Requests Dear Town Council: The Vail Chamber and Business Association is requesting funding from the Town of Vail during this year's budget session. As a departure from the previous three years, we will not be presenting a blanket funding request but instead will be asking for your help iri funding some of the various programs that we have developed and produce for the Vail business community. Included as separate program items are: Prerreier Impressions, Vail Guide, Vail Loves You Coupon Book, Shopping and Dining Guide, Dscover~Gift ;Card.°These programs are clearly aimed at creating a positive environment for our guests as well as generating additional sales for our businesses and sales tax for the Town of Vail. Additionally, we are asking your help with the web site development. This will be a one time request. In an age of rapidly changing technology, it is imperative that our web site be bought up to current standards. For the last 12 months we have been using an antiquated system. All membership and information services as well as the daily operations will be provided by our membership dues and sponsorship sources. We look fo~ard~to making a presentation to you on August 17, 2004. Sincer ly, VCl~ d of Nail Chamber Business 1~SSOC1at10Yl 241 S. Frontage Rd. E., Ste. 2 Vail, Colorado 81657 phone: 970-477-0075 fax: 970-477-0079 email: infoC~vailchamber.org 1 NAME OF ORGANIZATION: VAIL COMMUNITY CHAMBER, INC. dba VAIL CHAMBER & BUSINESS ASSOCIATION 2 CONTACT PERSON: KAYE FERRY, DIRECTOR 3 MAILING ADDRESS: 241 S. FRONTAGE ROAD EAST, SUITE 2 VAIL, C081657 4 TELEPHONE: (970) 477-0075 5 MEMBERS AND TITLES OF GOVERNING BOARD: DAN BARRY EYEPIECES DALE BUGBY, VICE-PRESIDENT VAIL RESORTS RENTALS JOHN COGSWELL THE SQUASH BLOSSOM/COGSWELL GALLERIES KAYE FERRY, DIRECTOR K. FERRY, INC. GHIQUI HOFFMAN LAUGHING MONKEY/PLANET EARTH IMPORTS STEVE ROSENTHAL, PRESIDENT COLORADO FOOTWEAR NICOLE HOFFMAN-EWING THE RUCKSACK/THE GENERAL STORE • BILL JENSEN VAIL RESORTS, INC. ' KENT LOGAN VAIL TOWN COUNCIL RICH TENBRAAK MANOR VAIL • STAN ZEMLER, TOWN MANAGER TOWN OF VAIL RON WEINSTEIN, SECY/TREASURER BOXY 6 AMOUNT OF CONTRIBUTION REQUESTED: .$18,226 7 ORGANIZATION FISCAL YEAR-END: DECEMBER 31 8 ARE YOUR BOOKS AUDITED? NO . 9 HOW WILL THE CONTRIBUTION BE USED? DISCOVER GIFT CARD 10 HOW DOES YOUR REQUEST SUPPORT ITEM 1-C OF THE CONTRIBUTION POLICY? ANOTHER NEW PROGRAM INITIATED LAST YEAR HAS THE POTENTIAL FOR GENERATING GREAT SALES FOR THE BUSINESS COMMUNITY AND CONSEQUENTLY SALES TAX FOR THE TOWN OF VAIL. WE HAVE DEVELOPED A GIFT CARD PROGRAM THAT ALLOWS OUR GUEST TO PRE-PAY FOR GOODS AND SERVICES THROUGH DISCOVER. DISCOVER HAS THE UNIQUE ABILITY TO LIMIT THE USE OF THESE CARDS TO VAIL ONLY ONCE THE THE CARDS ARE PURCHASED. OUR FIRST AND VERY SUCCESSFUL APPLICATION OF THIS NEW PROGRAM CAME THROUGH ITS USE WITH PREMIER IMPRESSIONS. $25 GIFT CARDS WERE AWARDED TO ALL WINNERS WITH THE STIPULATION THAT THE SPENDING OF THESE DOLLARS WAS LIMITED TO THE TOWN OF VAIL BUSINESSES WHICH HONORED THE DISCOVER CARD. SINCE THAT TIME WE HAVE SOLD THESE CARDS AS PART OF SPECIAL EVENTS' PROMOTIONS, EMPLOYEE INCENTIVE REWARDS, AND INCLUSION IN GIFT BASKETS FOR GROUPS VISITING VAIL. WE ACHIEVED THIS WITHOUT ANY ADVERTISING LAST YEAR AS THE PROGRAM DID NOT COME ON-LINE UNTIL FEBRUARY. WE WOULD LIKE THE OPPORTUNITY TO DEVELOP AN EXTENSIVE MARKETING PROGRAM SO THAT THE GIFT CARD'S AVAILABILITY WILL BE WIDELY KNOWN. WE ARE CURRENTLY DEVELOPING A SYSTEM WHEREBY OUR GUESTS WILL BE ABLE TO PRE-PURCHASE THESE CARDS ON-LINE BEFORE THEY ARRIVE IN VAIL. WE SEE THIS AS A UNIQUE OPPORTUNITY, FOR EXAMPLE, FOR PARENTS TO PROVIDE THEIR CHILDREN WITH SPENDING OPPORTUNITIES WITHOUT ACTUALLY HAVING TO GIVE THEM CASH. AND ALL OF THE SALES WILL REMAIN IN VAIL! 11 WHO CURRENTLY FUNDS YOUR ORGANIZATION TOWN OF VAIL $150,000 (PLUS $50,000 ) (OTHER GOVERNMENTS. PRIVATE DONATIONS. IN RESERVE) USER FEES. ETC.1? 12 ORGANIZATION'S MISSION STATEMENT: MEMBER DUES $53,000 TO PROMOTE AND SUPPORT COMMERCE AND ENTERPRISE IN THE TOWN OF VAIL WHILE WORKING WITH THE TOV AND VRI TO BE THE PREMIER MOUNTAIN RESORT COMMUNITY. ~~~~ ~ ~ ~~ Vail ~~~ ~~ ~ Charnlber ~ '~ ~ ..~: ~._ c ; BL1SlYleSS ASSOClatlOYl 241 S. Frontage Rd. E., Ste. 2 Vail, Colorado 81657 phone: 970-477-0075 fax: 970-477-0079 email: infoC>vailchamber.org VAILCHAMBER & BUSINESS ASSOCIATION 2005 TOWN OF VAIL FUNDING REQUEST DISCOVER GIFT CARD EXPENSES ADVERTISING AND MARKETING PROGRAM MANAGEMENT MONTHLY FEES GIFT CARD DESIGN-one time expense CARD STOCK PAPER, COPY, AND POSTAGE COSTS $8,400 3,436 1,200 3,000 1,000 1,190 TOTAL EXPENSES 18 226 ~~'1~Y1'1.~~' ~z • ~__ ~1~1~lYl~S~ ~: ~~®Cl~~l® 241 S. Frontage Rd. E., Ste. 2 Vail, Colorado 81657 phone: 970-477-0075 fax: 970-477-0079 email: infoC~vailchamber.org 2005 TOiA~N OF VAIL. FU~DI~~; REt~UE~T' CURRENT FISCAL YEAR BUDGET - 200a REVENUE TOWN OF VAIL $200,000 TOV $ IN RESERVE BEGINNING BALANCE JANUARY 1, 2004 64,000 MEMBERSHIP DUES 20,000 WEB SITE ADVERTISING TOTAL REVENUE $284,000 EXPENSES FIXTURES AND EQUIPMENT COMPUTER $2,000 COPIER & FAX 2,500 OFFICE EQUIPMENT 2,000 MISCELLANEOUS 1,000 INFORMATION SERVICES ADVERTISING 8,000 INTERNETNVEBSITE 4,000 ORGANIZATION DUES 750 NEWSLETTER 5,000 THE VAIL GUIDE 10,000 MISCELLANEOUS 1,500 OPERATING EXPENSES RENT 12,000 REMODEUMAlNTENANCE 2,000 PHONE 10,000 POSTAGE 2,000 OFFICE SUPPLIES 5,000 TRAVEL & ENTERTAINMENT 2,500 INSURANCE 8,000 ACCOUNTING, LEGAL & AUDIT 15,000 MISCELLANEOUS 3,000 PERSONNEL SALARIES 85,000 PART TIME STAFF 29,000 P/R TAXES 16,500 HEALTH INSURANCE 4,500 WORKER'S COMPENSATION 2,000 SKI/PARKING PASS 200 MEMBER SERVICES TRAINING SPEAKERS 4,000 MONTHLY MEETINGS 4,500 COMMUNITY MIXER 2,000 COMMUNITY MEETINGS 4,000 ORGANIZATION SPONSORSHIP/ MEMBER BENEFITS 11,OOQ PREMIER IMPRESSIONS 10,000 MISCELLANEOUS 5,000 CONTINGENCY 10.000 TOTAL EXPENSES ,$283,950 TOTAL EXCESS REVENUE OVER EXPENSES 850 241 S. Frontage Rd. E., Ste. 2 Vail, Colorado 81657 phone:970-477-0075 fax: 970-477-0079 email: infoC~vailchamber.org Vail Chamber ~ Business Association BalanC~ SI1C'e# As of December 31, 2003 Dec 31, 03 ASSETS Current Assets Checking/Savings Checking 151,140.37 Petty Cash -Cash on Hand 100.00 Total Checking/Savings 151,240.37 Accounts Receivable Accounts Receivable 11,213.46 Total Accounts Receivable 11,213.46 Other Current Assets Prepaid Expense -226.40 Total Other Current Assets -226.40 Total Current Assets 162,227.43 TOTAL ASSETS 162,227.43 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable Accounts Payable 8,875.22 Total Accounts Payable 8,875.22 Total Current Liabilities 8,875.22 Total Liabilities 8,875.22 Equity Opening Bal Equity 48,744.85 Net Income 104,607.36 Total Equity 153,352.21 TOTAL LIABILITIES & EQUITY 162,227.43 ~. i I~ ~allY ~11a11D~~1r ~ ~LiSllle55 association 241 S. Frontage Road E., Suite 2 Vail, Colorado 81657 Phone: 970.477.0075 FAX: 970.477.0079 E-mail: infoC~vailchaniber.or$ Web Site: evww.vailchanibe$•.org Vail own Council S. Frontage Road Vail, Colorado 81657 July 30, 2004 RE: Funding Requests . Dear Town Council: The Vail Chamber and Business Association is requesting funding from the Town of Vail during this year's budget session. As a departure from the previous three years, we will not be presenting a blanket funding request but instead will be asking for your help in funding some of the various programs that we have developed and produce for the Vail business community. Included as separate program items are: Premier Impressions, Vail Guide, Vail Loves You Coupon Book, Shopping and Dining Guide, Discover Gift Card. These programs are clearly aimed at creating a positive environment for our guests as well as generating additional sales for our businesses and sales tax for the Town of Vail. Additionally, we are asking your help with the web site;development This will be a one time request. In an age of rapidly changing technology, it is imperative that our web site be bought up to current standards. For the last 12 months we have been using an antiquated system. All membership and information services as well as the daily operations will be provided by our membership dues and sponsorship sources. We look for~ard~to making a presentation to you on August 17, 2004. Sincer~ly, of Di - Vail ~~~4 ~r e~, Chamber & :.;. BLislnCSs Association 241 S. Frontage Rd. E., Ste. 2 Vail, Colorado 81657 phone:970-477-0075 fax: 970-477-0079 email: infoC~vailchamber.org 1 NAME OF ORGANIZATION: 2 CONTACT PERSON: 3 MAILING ADDRESS: 4 TELEPHONE: 5 MEMBERS AND TITLES OF GOVERNING BOARD: DAN BARRY DALE BUGBY, VICE-PRESIDENT JOHN COGSWELL KAYE FERRY, DIRECTOR GHIQUI HOFFMAN STEVE ROSENTHAL, PRESIDENT NICOLE HOFFMAN-EWING ' BILL JENSEN ` KENT LOGAN RICH TENBRAAK ' STAN ZEMLER, TOWN MANAGER RON WEINSTEIN, SECY/TREASURER ' Advisory 6 AMOUNT OF CONTRIBUTION REQUESTED: 7 ORGANIZATION FISCAL YEAR-END: 8 ARE YOUR BOOKS AUDITED? 9 HOW WILL THE CONTRIBUTION BE USED 10 HOW DOES YOUR REQUEST SUPPORT ITEM 1-C OF THE CONTRIBUTION POLICY VAIL COMMUNITY CHAMBERS, INC. dba VAIL CHAMBER & BUSINESS ASSOCIATION KAYE FERRY, DIRECTOR 241 S. FRONTAGE ROAD EAST, SUITE 2 VAIL, CO 81657 (970) 477-0075 EYEPIECES VAIL RESORTS RENTALS THE SQUASH BLOSSOM K. FERRY, INC. LAUGHING MONKEY COLORADO FOOTWEAR THE RUCKSACK VAIL RESORTS, INC. VAIL TOWN COUNCIL MANOR VAIL TOWN OF VAIL ROXY $23,587 DECEMBER 31 NO WEB SITE WE ARE IN THE PROCESS OF DEVELOPING A WEB SITE THAT HAS A COMPLETE LISTING OF ALL VAIL BUSINESS LICENSE HOLDERS, NOT JUST VCBA MEMBERS. WE BELIEVE THIS WILL SERVE AS A VERY VALUABLE PLANNING TOOL FOR OUR GUESTS PRIOR TO ARRIVAL. WE ARE CURRENTLY AND WILL CONTINUE TO PROVIDE A CALENDAR OF EVENTS, SPECIAL PROMOTIONS, MAPS, TRANSPORTATION SCHEDULES, CHURCH SERVICES, STREETSCAPE INFORMATION, TOWN COUNCIL AGENDAS AND MINUTES AS WELL AS VCBA INFORMATION. FOR US TO BE ABLE TO UPGRADE THIS WEB SITE AND PROVIDE AN ALL INCLUSIVE TOOL FOR OUR BUSINESS AND GUESTS, WE NEED YOUR SUPPORT. ONCE OUR WEB SITE IS UP AND RUNNING, WE WILL BE ABLE TO MAINTAIN IT IN HOUSE. IN THE PAST YEAR WE HAVE BEEN DEALING WITH A VERY ANTIQUAITED SYSTEM AND IT IS IMPERATIVE THAT WE BRING IT UP TO CURRENT STANDARDS. IN SPITE OF-THIS, WE HAVE BEEN.AVERAGING,1,100HITS ADAY. WHEN COMPLETED IT WILL BE THE ONLY SOURCE AVAILABLE TO THE PUBLIC LISTING ALL BUSINESS LICENSE HOLDERS IN THE TOWN OF VAIL. 11 WHO CURRENTLY FUNDS YOUR ORGANIZATION TOWN OF VAIL $150,000 (PLUS $50,000 ) (OTHER GOVERNMENTS. PRIVATE DONATIONS IN RESERVE) USER FEES. ETC.I? MEMBER DUES $53,000 12 ORGANIZATION'S MISSION STATEMENT• TO PROMOTE AND SUPPORT COMMERCE AND ENTERPRISE IN THE TOWN OF VAIL WHILE WORKING WITH THE TOV AND VRI TO BE THE PREMIER MOUNTAIN RESORT COMMUNITY. ~~ ~ Mail .; ~~.~.~ ~~~ ~~ ~~.~ Chamlber & ~' `~ .µ~ BLlS1Yl~SS _ ~: , Associate®n 241 S. Frontage Rd. E., Ste. 2 Vail, Colorado 81657 phone: 970-477-0075 fax: 970-477-0079 email: infoC~vailchamber.org VAILCHAMBER & BUSINESS ASSOCIATION 2004 TOWN OF VAIL FUNDING REQUEST WEB SITE EXPENSES MARKETING AND ADVERTISING PROGRAM FEE SET UP COSTS UPGRADE WEBSITE DESIGN AND LINKAGE DOMAIN FEES PAPER AND POSTAGE $8,624 7,488 3,900 2,800 335 440 TOTAL EXPENSES 23 587 ~ ~~~ a ASS®Cl~~l®~'l. 2005 i'®~1/~l ®F VAIL FU~d7l1~~ F3~13UE~`T CURRENT FISCAL YEAR EUJGET - 2004 REVENUE TOWN OF VAIL $200,000 TOV $ IN RESERVE BEGINNING BALANCE JANUARY 1, 2004 64,000 MEMBERSHIP DUES 20,000 WEB SITE ADVERTISING TOTAL REVENUE $284,000 EXPENSES FIXTURES AND EQUIPMENT COMPUTER $2,000 COPIER & FAX 2,500 OFFICE EQUIPMENT 2,000 MISCELLANEOUS 1,000 INFORMATION SERVICES ADVERTISING 8,000 INTERNETNVEBSiTE 4,000 ORGANIZATION.DUES 750 NEWSLETTER 5,000 THE VAIL GUIDE 10,000 MISCELLANEOUS 1,500 OPERATING EXPENSES RENT 12,000 REMODEUMAINTENANCE 2;000 PHONE 10,000 POSTAGE 2,000 OFFICE SUPPLIES 5,000 TRAVEL & ENTERTAINMENT 2,500 INSURANCE 8,000 ACCOUNTING, LEGAL & AUDIT 15,000 MISCELLANEOUS 3,000 PERSONNEL SALARIES 85,000 PART.TIME STAFF 29,000 P/R TAXES 16,500 HEALTH INSURANCE 4,500 WORKER'S COMPENSATION 2,000 SKI/PARKING PASS 200 MEMBER SERVICES TRAINING SPEAKERS 4,000 MONTHLY MEETINGS 4,500 COMMUNITY MIXER 2,000 COMMUNITY MEE T INGS 4,000 ORG.ANIZAI`ION SPONSORSHIP/ MEMBER BENEFITS 11,000 PREMIER IMPRESSIONS 10,000 MISCELLANEOUS 5,000 CONTINGENCY 10.000 TOTAL EXPENSES $283,950 TOTAL EXCESS REVENUE OVER EXPENSES $50 241 S. Frontage Rd. E., Ste. 2 Vail, Colorado 81657 phone: 970-477-0075 Fax: 970-477-0079 email: infoC~vailchamber.org 241 S. Frontage Rd. E., Ste. 2 Vail, Colorado 81657 phone: 970-477-0075 fax: 970-477-0079 email: infoC~vailchamber.org Vail Chamber & Business Association Balance Sheet As of December 39, 2003 Dec 31, 03 ASSETS Current Assets Checking/Savings Checking 151,140.37 Petty Cash -Cash on Hand 100.00 Total Checking/Savings 151,240.37 Accounts Receivable Accounts Receivable 11,213.46 Total Accounts Receivable 11,213.46 Other Current Assets Prepaid Expense -226.40 Total Other Current Assets -226.40 Total Current Assets 162,227.43 TOTAL ASSETS 162,227.43 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable Accounts Payable 8,875.22 Total Accounts Payable 8,875.22 Total Current Liabilities 8,875.22 Total Liabilities g,g75.22 Equity Opening Bal Equity ~. 48,744.85 Net Income 104,607:36 Total Equity 153,352.21 TOTAL LIABILITIES & EQUITY 162,227.43 Jar APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by Fri. July 30, 2004 by 5:00 P.M.. You must provide 12 copies of the application. Any application received after that date_ or any application packet with fewer than 11 copies-will"not be considered. Please send application to: Town of Vail Penny Harpe, Accounting Tech. 75 South Frontage Road Vail, Colorado 81657 For questions on the financial statements, please contact Penny Harpe at 479-2100. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK Name of organization: VAIL FARMERS' MARKET 2. Contact person: Rick Scalpello 3. Mailing address: P.O. BOX 1978 Vail, Co 81658 4. Telephone: 970-479-1711 5. Members and Titles of your governing board: Rick Scalpello, Director Jonathan Staufer, Director Joe Staufer, Director Amount of contribution requested Iri-k3rid services. Estimated cost: $6,000' 7. Organization fiscal year-end: December 8. Are your books audited? NO 9. How will the contribution be used? In-kind traffic control for TOV buses at Vail Road & Meadow Drive for every Sunday of the Vail Farmers' Market. Estimated cost: $5,000. In=kind°.dropoff/pickup of temporary bus stop & TOV parking signs. Est. cost: $1,000 10. How does your request support item 1C of the contribution policy? These in-kind services will improve visitor satisfaction, increase their intent to return, cause them to spend more money in Vail and generate more sales taxes. The Farmers' Market has become one of Vail's largest summer events in terms of visitors, both local and tourists. Vendor sales taxes/fees alone exceeded $9,000 in 2003. Numbers not available for 2004. 11. Who currently funds your organization (other governments, private donations, user fees, etc.)? Farmers' Market Vendor Fees, Meadow Drive Business & Landlord Dues 12. Organization's mission statement: Attract foot traffic to Meadow Drive (If more room is needed to answer questions, please use the back of this page.) 1 APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet Instructions:. Round all figures to the nearest dollar. Please present in as much detail as possible. Most Recent Completed _ _~_`_ ________~ .._-. _---_ __ - __. _ .. _. --- -- -. _. _ _ -- ------___. _ _~___ ___- _-- _ ,_ _. -.--- Fiscal Year (Date: ) Assets: $ p Total Assets $ p Liabilities: $ p Total Liabilities $ p Net Worth (Total Assets Minus Total Liabilities) $ p 2 '•- ~J ~ v APPLICATION FOR TOWN OF VAII: FUNDING Statement of Sources and Uses Instructions: Round all figures to the nearest dollar. Please present as much detail as possible. Current Fiscal Year Budeet Revenues: $ (List by funding source) Farmers' Market Vendor Fees 15,000 Contributions 2,000 Total Revenue $ 17,000 Expenses: $ Market Operations 17,000 Total Expenses $ 17,000 Total Revenue Minus Expense $ 0 3 '4 ~~.~ - • FOUNpA1ON Providing leadership in athletic; educatioxal ', axd cultural endeavors " to enhance and sustain , tl:e quality of life•in the Pail Palley. ~ _ 'Board of Directors July 28,.2004 President Gerald R Ford ' ..:Adam ACOII Judith Bei•ko,~tz - ~ ' - Vail Town Council IVlarleIIe s°" `~ Town of Vail Bjorn Erb Borgen . james,Berry craaao~i; . _ ' a b 75 South Fronts e Road West g ck Cros y J .Andrew DaIY Vall CO 8165] William Esrey _ , Harry FratnptoII, III ' Stephen Friedman ` Gerald Gallegos.... ` , john Galvin'': . - JohII Garnsey - George Gigett, Jr. Dear Town of Vail Council Donna Giordano : `Pepi Gramshammer '" St H tt r - • eve a e • Thank Martha Head . ~ W - you -for the opportunity to present the Vail Valley Foundation's 2005 grant illiam Hyn 'William Jensen request to the Town of Vail. The philosophical and financial support provided to Elaine Kelton :: Jack Kemp the Vail Valley Foundation gives us the opportunity to host great events and `Peter Jblay - community programs that benefit all citizens of this valley. - • -Patricia Peeples . , Geoige Shaeffer . lbilchael shann°° `Stanley Shuman Included in our'grant proposal is a request for cultural program support at a total Kodneyslifer Oscar,Tang : _ of $72,500, cash. ~ In addition, at the recommendation of Town of Vail staff we , craigTuber , have submitted a request for in-kind support of our athletic endeavors We will stewartTurley Alberto Vilar ' . be approaching.the Commission on Special Events for a cash contribution the James wear ` C ili F l , amount of which will be dependent upon Council decision on in-kind support ec a z . o . ' President - zool Mou~ttain BFke Once again, with the full support of athletic programs, the Town of Vail will wgrld championships •199 W rld A receive two Eagle Medallions in addition to the event specific benefits - 9 o lpine `Ski`Championships . - - ' Issq world Maantam =" Thank you again, and please call me at 949-1999 if I ma answer an uesti n . Bike Champiorish:ps , y y q o s. 1989 World Alpine skr cha»Fpio,uh=ps - Sincerely, AEI World Forum - _ ' Amencan Ski Classic ~ ~ , ~ 'Citizen'•oftheYearAward - ---V Education Initiakces Frsalpme R'urld cup Friends ojYai! - Cecilia Folz - . President ~ _ Gerald R. Foal Amphitheater ' ~``°'P°°'`r°n -- " ' Cc: Stan Zemler, Town Manager ` 7he Sess=an Snowbaard Event ld S G Pam Brandmeyer, Assistant Town Manager o tar Giving Success in Sir Yai!`YaUey Foundation - ' Schotasship Program '• •' ' Pail International Dance Festival , Vilar. Centes for the Arts. - P.O. Boz 309 Vail; Colorado 81658 - 970.949-1999 Fax 974949.9265 ' www uvf org "' _ A Colorado 501, (c) (3) - Nonprofit Corporation 2004 Vail Valley Foundation Financial Overview Revenue Source Total Amount Percentage of Budget Individual Contributions $3,200,000 36% National/International Corporate Sponsors $2,379,000 28% Community Cash Sponsorships $325,000 5% Trade Sponsorships $850,000 10% Government Support $285,000 4% Ticket Sales and Fees $1,390,000 13% Other Contributions $283,000 4% TOTAL REVENUES. $8,712,000 Expenses Total Amount Percentage of Budget Athletic Event Programming $3,220,000 40% -American Ski Classic -The Session -World Cup Ski Races Cultural Programming $1,670,000 20% -Gerald R. Ford Amphitheater -Hot Summer Nights -Streetbeat -Dance Festival Education $835,000 10% General Administration $2,200,000 21 Community Contributions $805,000 9% TOTAL EXPENSES $8,730,000 IN-KIND ATHLETIC SPONSORSHIP t GRANT PROPOSAL for the TOWN OF VAIL 2004 BIRDS OF PREY ~: 2005 THE SESSION 2005 AMERICAN SHI CLASSIC presented by the VAIL VALLEY FOLT101I)ATI®loT APPLICATION FOR TOWN OF VAIL FUNDING ~.. t_ ~.. 1. Name of organization: Vail Valley Foundation 2. Contact person: Cecilia Folz, President 3. Mailing address: P.O. Box 309, Vail, CO 81658 4. Telephone: 970/949-1999 5. Members and titles of governing board: President Gerald R. Ford Adam Aron Judith Berkowitz Marlene Boll Bjorn Erik Borgen James Berry Craddock Jack Crosby Andrew Daly William Esrey Harry Frampton Stephen Friedman Gerald Gallegos John Galvin John Garnsey George Gillett Donna Giordano Pepi Gramshammer Steve Haber Martha Head William Hybl William Jensen Elaine Kelton Jack Kemp Peter May Patricia Peeples George Shaeffer Michael Shannon Stanley Shuman Rodney Slifer Oscar Tang Craig Tuber Stewart Turley Alberto Vilar James Wear 6. Amount of contribution requested: $19,000 in-kind support ~~, 7. Organization fiscal year-end: January -December 2005 8. Are your books audited: Yes -annually 9. How will the contribution be used: Please see attached information 10. How does your request support the Town outcomes identified in item 1 C of the contribution policy: A positive, sustained economic climate 11. Who currently funds your organization (other governments, private donations, user fees, etc.): Town of Vail, Town of Avon, Eagle County, Beaver Creek Resort Company, private donations and corporate sponsorships 12. Organization's mission statement: The Vail Valley Foundation is anon-profit organization dedicated to enhancing the spirit of the Vail Valley through athletic, cultural and educational endeavors. 2004 BIRDS OF PREY WORLD CUP RACES December 1 - 6, 2004 The Foundation is proud to again host the Birds of Prey race, one of the most popular of the World Cup venues. This year, we will be holding four men's races, more than any other site on the World Cup calendar. The 2004 Birds of Prey World Cup week will feature Men's World Cup Downhill, Super-G, Giant Slalom and Slalom competitions on Beaver Creek's internationally renowned Birds of Prey course. Showcased during the 1999 World Alpine Ski Championships, Birds of Prey is widely recognized as one of the most technically demanding racecourses in the world. Action during the 2004 Birds of Prey World Cup week will not be confined to the racecourse as special VIP hospitality and viewing areas, along with an array of public and private social events, paint a festive backdrop for the competitions. The 1999 World Alpine Ski Championships attracted the largest crowds in U.S. ski racing history, with an estimated 125,000 people viewing the competitions during the two weeks of the event. The largest crowd of the Championships was generated by the Men's Downhill, when 20,000 people skied, snowshoed and rode the free shuttle to the Birds of Prey finish stadium to see Hermann Maier strike gold. The alpine World Cup tour is one of the largest annual winter circuits in the world of sports, and is '>3~~ closely followed by both print and broadcast media. Likewise, the Vail Valley's annual World Cup events have emerged as one of the most extensively chronicled ski competitions in North America each winter. Over the past 16 years, Vail and Beaver Creek World Cup events have been televised by ABC, CBS, NBC and ESPN and numerous cable stations. The 2004 Birds of Prey World Cup week will be no exception, with four hours of scheduled programming on the ESPN and NBC networks. A one-hour Birds of Prey television special of the Men's Downhill race will air on NBC December 18, 2004 at 3:00 EST, reaching over one million during the holiday season. The Men's Super-G and Giant Slalom races will be showcased during one- hour OLN specials. International television coverage has also been extensive, reaching in excess of 400 million viewers worldwide each year. As in past years, the coverage is expected to equal the following if not greater; finalization of international broadcasts and rights are pending: Eleven (11) nations will broadcast live the Downhill, Super-G, Giant Slalom and Slalom Six (6) nations will delay broadcast the Downhill, Super-G, Giant Slalom and Slalom Fourteen (14) nations will do a magazine broadcast of all races Seven (7) nations will provide news feed In addition to television exposure, print and photo media have been well represented, both nationally ~:, and internationally, and World Cup alpine ski racing in the Vail Valley has established a broad base of support and exposure from all segments of the media. GENERAL TOWN OF VAIL BENEFITS • Four (4) hours national television coverage of the Vail Valley on the OLN and NBC networks • International television coverage of the Vail Valley • Worldwide television audience of over 400 million • Visitation by more than 250 media members • Attracts large crowds to Vail/Avon/Beaver Creek • Community building with over 600 volunteers valley wide 2004 BIRDS OF PREY WORLD CUP WEEK • Four (4) VIP credentials • Four (4) social invitations • Two (2) VIP gift bags • Recognition on all printed material r?, ~,j 2004 BIRDS OF.PREY WORLD CUP WEEK GRANT REQUEST The Vail Valley Foundation kindly requests that the Town of Vail consider a $14,000 in-kind donation of public transit and ADA transit services. E~:' 2005 THE SESSION `~;,~~ January 12 - 16, 2005 "Three rails, three winners, one session" Vail and Beaver Creek have long been associated with the sport of alpine ski racing, dating back to 1983, when international competition returned to the Vail Valley, through the 1989 and 1999 World Alpine Ski Championships, and including today's classic Birds of Prey World Cup. In an effort to establish "Vail" brand loyalty with a younger demographic, two years ago, the Vail Valley Foundation created THE SESSION, a "circus-like" snowboard invitational adventure for thrill riders from across the globe. The night skies, ahip-hop dee jay in a three-story tower, an incredible flame-thrower, and "a fireworks finale better than most cities' Fourth of July shows," served as an impressive backdrop for premier riders from around the world to be showcased in a made-for- television Fox Sports Net special (www.burton.com, 2004). While many national and international snowboard events reward the best riders in each discipline, this event features a combined format focusing on the overall title of an integrated course created from two distinct disciplines: Rails and Super Slopestyle. The first night of the 2004.competition featured death-defying oversized rails on which the riders competed in a "jam session" format. The riders. stepped up their performances on the second night of THE SESSION on the expertly designed Slopestyle course at Golden Peak. A cash purse of over $100,000, one of the largest prize purses in the industry, was awarded during the two-day event. In just its second year, THE SESSION is now recognized by the riders and snowboard industry as the best snowboard event in the U.S., beating out theX-GAMES. In addition, the event has won over an international crowd as well and was voted as one of the top five events in the world. GENERAL TOWN OF VAIL BENEFITS • One (1) hour national television coverage of Vail on the Fox Sports Network • Visitation by more than 120 media members • Attracts large crowds to Vail/Avon/Beaver Creek • Community building with over 100 volunteers valley wide • Recognition on all printed material • Recognition on the official sponsor board 2005 THE SESSION SNOWBOARD INVITATIONAL GRANT REQUEST The Vail Valley Foundation kindly requests that the Town of Vail consider an in-kind donation of parking privileges at the Village parking structure valued at $2,500. 2005 AMERICAN SHI CLASSIC ~~ March 16-20, 2005 The American Ski Classic is hosted by former President Gerald R. Ford and held annually in the Vail Valley since 1981. This weeklong celebration of the sport of alpine skiing literally offers something for everyone, both on and off the slopes. Former Olympic and World Champions will once again rekindle old rivalries in the Legends of Skiing Downhill and Giant Slalom, spanning the decades of the sport from the 1950s to today. Names like Franz Klammer, Leonhard Stock, Billy Kidd, Cindy Nelson and Tamara McKinney fill the start order each year as over 30 of the greatest names in ski racing history reunite in the Vail Valley. A favorite of fans as well as participants, the Ford Celebrity Cup team competitions underscore the very essence of the American Ski Classic, celebrating the fun and enjoyment of the sports competition. Sponsor representatives have the unique opportunity to race with the Legends, and celebrities from the worlds of entertainment, sports, politics and corporate America. The event is rounded out with festive social events, concerts and street parties. GENERAL TOWN OF VAIL BENEFITS • One (1) hour of national television coverage for the Legends of Skiing and Ford Celebrity Cup races • Participation by more than 50 members of the national and international press/media • International event recognition • Recognition on all printed material • Recognition on the official sponsor board 2005 AMERICAN SHI CLASSIC GRANT REQUEST f' The Vail Valley Foundation kindly requests that the Town of Vail consider an iri-kind donation of parking privileges at the Village parking structure valued at $2,500. CULTURAL SPONSORSHIP GRANT .PROPOSAL for the TOWN OF VAIL 2004 - 2005 STREET BEAT WINTER CONCERT SERIES 2005 VAIL INTERNATIONAL DANCE FESTIVAL 2005 GERALD R. FORD AMPHITHEATER J presented by the VAIL VALLEY FOUNDATION ~~`"~`' APPLICATION FOR TOWN OF VAIL FUNDING 1. Name of organization: Vail Valley Foundation 2. Contact person: Cecilia Folz, President 3. Mailing address: P.O. Box 309, Vail, CO 81658 4. Telephone: 970/949-1999 5. Members and tittes of governing board: President Gerald R. Ford Adam Aron Judith Berkowitz Marlene Boll Bjorn Erik Borgen James Berry Craddock Jack Crosby Andrew Daly William Esrey Harry Frampton Stephen Friedman Gerald Gallegos John Galvin John Garnsey George Gillett Donna Giordano Pepi Gramshammer Steve Haber Martha Head William Hybl William Jensen Elaine Kelton Jack Kemp Peter May Patricia Peeples George Shaeffer Michael Shannon Stanley Shuman Rodney Slifer Oscar Tang Craig Tuber Stewart Turley Alberto Vilar James Wear ~`~``~~ 6. Amount of contribution requested: $72,500 and in-kind support of $8,800 7. Organization fiscal year-end: January -December 2005 8. Are your books audited: Yes -annually 9. How will the contribution be used: Please see attached information 10. How does your request support the Town outcomes identified in item 1 C of the contribution policy: A positive, sustained economic climate 11. Who currently funds your organization (other governments, private donations, user fees, etc.): Town of Vail, Town of Avon, Eagle County, Beaver Creek Resort Company, private donations and corporate sponsorships 12. Organization's mission statement: The Vail Valley Foundation is a non-profit organization dedicated to enhancing the spirit of the Vail Valley through athletic, cultural and educational endeavors. ~"~ 2004 - 2005 STREET BEAT FREE WINTER CONCERT SERIES `~~-~ December 8 - 22, 2004 February 16 -April 13, 2005 Street Beat, Vail's winter entertainment series provides an exciting and energetic opportunity for street parties, concerts and spectacular prize giveaways. Likened to the incredibly successful Hot Summer Nights, Street -Beat offers mid-week outdoor entertainment for guests of the Vail Valley and locals alike. The inaugural season, 1999-2000 was extremely successful. Attendance exceeded everyone's expectations, drawing approximately 5,000 people to the season finale and bringing the season total to more than 30,000 attendees. Attendance in 2001-2002 exceeded the 2000-2001 season, credited to the relocation of the venue and better artist selection. In light of the increase the 2002-2003 and 2003- 2004 seasons were split to avoid the coldest part of the winter season. This proved to be a great success and the schedule will break again for January during the upcoming season. Every Wednesday night, a street party, concert and giveaway presentation will be hosted in Vail Village. From 6:00 - 8:OOpm, thematic parties and varying styles of music will showcase the Vail Valley as the premier ski resort. Our mission is to enhance the guest experience and increase the excitement of a Vail vacation, while encouraging locals to enjoy their community. While the spirit of the concert series revolves around community support and participation, a malt beverage company will claim entitlement to Street Beat and a Gold Sponsor will present and entitle the prize giveaway category. Local businesses will also assist with trade prizes and financial support. ;- Street Beat is produced and organized by the Vail Valley Foundation. GENERAL TOWN OF VAIL BENEFITS • Added value to guests' and locals' experiences • Brings locals back into town on a day and time when they might otherwise not come SPONSORSHIP BENEFITS • Identification on all printed material (event brochures, posters, newspaper ads, etc.) • Venue signage • Verbal and visual recognition at all concerts 2004 -2005 WINTER CONCERT SERIES GRANT RE UEST ~~=' The Vail Valley Foundation kindly requests that the Town of Vail consider a $27 500 cash contribution plus an in-kind donation of police and public works support valued'at $6,000. 2005 VAIL INTERNATIONAL DANCE FESTIVAL ~~ AUGUST 5-14, 2005 In 2004, the Vail International Dance Festival celebrated its 16th anniversary of presenting world-class guest artists and exclusively produced productions. Since its inception in 1989, when the Bolshoi Academy first performed at th'e Gerald R. Ford Amphitheater, the Festival has grown to be recognized world-wide for its innovative and outstanding performances and educational programs. Highlights include the U.S. debuts of Dou Dou Huang.of the Shanghai Dance Company, Agnes Letestu and Jose Martinez, principal dancers with the Paris Opera Ballet and the first USA performances of Dimitry Gudanov and Anastasia Goriacheva, principals with the Bolshoi Ballet. The Festival supports the development of young choreographers and annually commissions new works to be world premiered in Vail, works that continue to live on in the repertories of major dance companies. A series of complimentary, informative and educational Dance Dialogues and Vail Village fringe appearances by visiting guest artists add depth and increased appreciation of the art form. Artists appearing over the years include the Bolshoi Ballet Academy, soloists from the famed La Scala Ballet, Paris Opera Ballet, Stuttgart Ballet, Royal Ballet of England, American Ballet Theatre, New York City Ballet, Ballet de Santiago and National Ballet of Canada, to name but a few. GENERAL TOWN OF VAIL BENEFITS • Added dimension to summer in Vail • Positions Vail as an international center of cultural arts • According to independent surveys on destination visitation during 2001, 49% of respondents said they came to the area for the event, and 73% had lodging in the Town of Vail. The surveys are conducted every four years, and the next data will be available in the summer of 2005. SILVER SPONSOR BENEFITS • Listing as Silver Sponsor of Vail International Dance Festival • Listing as Silver Sponsor on performance poster • Right to use the Vail International Dance Festival logo • Four (4) seats in Dress Circle for all performances • Four (4) VIP tickets to Vail International Dance Festival Gala • Four (4) invitations to social functions • Class observation opportunities 2005 VAIL_INTERNATIONAL DANCE FESTIVAL GRANT RE UEST ~`~-f The Vail Valley Foundation kindly requests that the Tow n of Vail consider a $20,000 cash contribution. !~ GERALD R. FORD AMPHITHEATER '`~-~' Summer Season 2005 As the amphitheater opens its gates for the fourth season in a beautifully remodeled facility, locals and guests of all ages flock to the theater for a diverse mix of entertainment. From the 2004 Hot Summer Nights series to the Bravo! Vail Valley Music Festival's symphonies, and hot performers like Norah Jones and B.B. King, the Gerald R. Ford Amphitheater serves as the cultural centerpiece of the Vail Valley. The Vail Valley Foundation aims to, once again, host top-tier performances during its 2005 summer season! Bravo! Vail Valley Music Festival orchestras, Hot Summer Nights and the Vail International Dance Festival anchor the 2005 amphitheater schedule. Continuing with its incredible popularity, the Hot Summer Nights series will feature eight performances and will undoubtedly attract an average of 3,000 participants to each concert. In response to a request made by the Town of Vail, the Vail Valley Foundation increased this concert series from seven performances to eight in 2004 and will again hold eight concerts in 2005.. GENERAL TOWN OF VAIL BENEFITS • Amphitheater productions showcase Vail as a premier summer resort • Provides the major venue for performing artists and special events in Vail • Programming policy ensures performance variety for Vail audiences • Convention use for summer conferences • Unique venue and programming sets Vail apart from other mountain resorts • Gaining regional and national recognition SUPPORTER BENEFITS • Identification as major contributor in the building of the Gerald R. Ford Amphitheater • Four.(4) reserved seats at all Gerald R. Ford Amphitheater productions 2005 GERALD R. FORD AMPHITHEATER GRANT RE UEST The Vail Valley Foundation kindly requests that the Town of Vail consider a $25,000 cash contribution to help support a portion of the Hot Summer Nights series and services provided to the community at the facility. We also ask fora $2,800 in-kind contribution for police presence during the Hot Summer Nights events. ~~. - T APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by Fri. July 30, 2004 by 5:00 P.M. -You must provide 12 copies of the application. Any application received after that date or any application packet with fewer than 11 copies will not be considered. Please send application to: Town of Vail Penny Harpe, Accounting Tech. 75 South Frontage Road West Vail, Colorado 81657 For questions on the financial statements, please contact Penny Harpe at 479-2100. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: • Vail Valley Chamber & Tourism Bureau 2. Contact person: Frank W. Johnson, President 3. Mailing address: 100 East Meadow Drive, Suite 34 Vail, Colorado 81657 4. Telephone: 970-477-4008 5. Members and Titles of your governing board: Steve Pope, Vail Daily (Chairman), Brian Nolan, Blue Moose(Vice-Chairman), Stan Cope, Lodge Tower (Beefy-Treasurer); Bill Anderson, LionSquare Lodge; Mile Brown, .Alpine Bank; Scott Fulton, Avon Bus. Assn.; Tim Cochrane, Eagle Valley Chamber of Commerce; Peggy Curry, Colo. Mtn. College; Robert Dallain, Park Hyatt Beaver Creek; Jim Feldhaus, Co. Mtn. Express; John Garnsey, Beaver Creek Resort; Ghiqui Hoffman, VCBA; Alan Holub, Minturn Bus Assn; Ian Arthur, Vail Resorts; Kent Logan, Vail Town Council; Arn Menconi, Eagle Co. Commissioners; Tony O'Rourke, BCRC; Joel Heath, Untraditional Marketing; Colleen McCarthy, Edwards Bus. Assn; Beth Slifer, Slifer Designs; Tom Backhus, 4Eagle Ranch 6. Amount of contribution requested: 1. $50,000 2.One Complimentary Usage of Donovan Pavilion for Success Connection Awards Gala 7. Organization fiscal year-end: December 31 8. Are your books audited? Yes ,~ 9. How will the contribution be used? To support and augment the Vail Town Council and staff efforts to implemert your AREAS OF FOCUS as follows: FACILITATE VAIL'6 REDEVELOPMENT: $30,000 1. Coordinate and implement collaborative communications effort surrounding Lionhead and Vail Village redevelopment in concert with Vail Resorts Development Co. and Town of Vail Staff and Vail Local Marketing District. 2. Convene "Vail Downtown Directive" composed of business leaders to assist in developing and implementing actions to minimize business interruption during redevelopment and provide strategic direction for future business development IMPROVE LOCAL ECONOMY: $20,000 1. Develop & implement the following Economic enhancement tools: A. Year round visitation study to better understand the number of year round visitors and their buying characteristics relative to other market segments of the Vail economy B. Group sales forecast to assist local businesses in understanding arrival/departure patterns of.significant groups in order to maximize spending C. Enhanced occupancy/adr research to assist in maximizing use of Conference Center 2. These tools would be jointly funded by the.Town of Vail and other funding partners in an effort to maximize the effective use of the data 10. How does your request support item 1C of the contribution policy? The Vail Valley Chamber & Tourism Bureau is the only organization in the community with the stated purpose of "Improving the Conditions for Business Success." The programs proposed will have a direct effect on the economic health of our resort community through alignment with the Town Council's stated areas of focus. 11. Who currently funds your organization (other governments, private donations, user fees, etc.)? Contributions from Partner Dues, Lodging Commissions, Sponsorships, Investment of Eagle County and Beaver Creek Resort Co. as well as Vail Resorts. 12. Organization's mission statement: The PURPOSE of the WCTB is to improve the conditions for business success. '~ , APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet Instructions: Round all figures to the nearest dollar. Please present in as much detail as possible. Most Recent Completed Fiscal Year Date: 12/31/2003 ) Assets: Cash in banks -operating 146,111 Cash in banks -restricted 141,827 Accounts Receivable 239,516 Inventory 0 Prepaid Expenses 1,260 Total Current Assets $528,714 Property and Equipment: Software and website costs 24,029 Furniture and equipment 317,932 Leasehold improvements 52,113 Less accumulated depreciation 309 527 Total Property and Equipment 84 547 Total Assets $613,261 Liabilities: Accounts Payable 278,592 Line of credit payable 70,000 Advance deposits and related liabilities 43,961 Accrued payroll and payroll tax liabilities 46,818 Deferred revenue 265,476 Total Current Liabilities $704,847 Total Liabilities $704,847 Net Worth (Total Assets Minus Total Liabilities) 91586 Total Liabilities and Net Assets $613,261 APPLICATION FOR TOWN OF VAIL FUNDING Statement of Sources and Uses Revenues: Commissions Contributions Sponsorships TOV Contract Marketing programs & co-ops Membership dues Handling and inspection fees LMD funding BC Marketing fund Partner Programs Event Revenue Merchandise and concession sales Interest income Other revenues Total Revenue 2003 Actual Results 426,981 205,000 132,452 386,250 735,635 402,894 112,307 105,000 40,220 46,099 40,011 21,944 1.435 31,930 $ 2,688,158 Expenses: Personnel and related taxes Marketing expenses BC Marketing expense Partner Program expense Public Relations Event Expense Rent, utilities, equipment Depreciation Postage, phone, leased equipment Professional fees Operating supplies Credit card fees & Res system Property and sales taxes Miscellaneous Insurance Travel & Entertainment Total Expenses Net Income(Loss): Disposal of Assets (one-time charge) Total Revenue Minus Expense 1,522,279 562,867 40,220 24,166 82,050 237,220 74,747 44,547 123,871 13,304 39,708 47,361 4,539 70,014 8,250 19,986 $ 2,915,129 $(226,971) 76 471 $ (303,442) 0 APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by Fri. July 30, 2004 by 5:00 P.M.. You must provide 12 copies of the application. Any application received after that date or any application packet with fewer than 11 copies will not be considered. Please send application to: Town of Vail Penny Harpe, Accounting Tech. 75 South Frontage Road West Vail, Colorado 81657 For questions on the financial statements, please contact Penny Harpe at 479-2100. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK Name of organization: Vail Valley Chamber & Tourism Bureau 2. Contact person: Mike Griffin 3. Mailing address: 100 E. Meadow Drive, Suite 34, Vail CO 81657 4. Telephone: 970-479-1046 x104 5. Members and Titles of your governing board: Steve Pope- Chairman -Publisher Vail Daily Brian Nolan- Vice Chairman Owner -The Blue Moose Stan Cope- Secretary/ Treasurer -President -Lodge Tower Bill Anderson -General Manager -Lion Square Lodge Mike Brown -Avon Town Council Scott Fulton -Avon Business Association Tim Cochrane -Executive Director -Eagle Valley Chamber of Commerce Peggy Curry -Colorado Mountain College Robert Dallain -General, Manager -Park Hyatt Beaver Creek Jim Feldhaus - VP Sales & Marketing -Colorado Mountain Express John Garnsey -Chief Operating Officer -Beaver Creek Ghiqui Hoffman -Laughing Monkey -Vail Chamber Business Association Alan Holub - Minturn Business Association Ian Arthur - VP -Vail Resorts Kent Logan -Vail Town Council Arn Menconi -Eagle County Commissioner Tony O'Rourke -Beaver Creek Resort Company Tom Backhus -Owner - 4 Eagle Ranch Colleen McCarthy -Edwards Business Association Beth Slifer -Owner -Slifer Designs Joel Heath -President -Untraditional Marketing 6. Amount of contribution requested: 27 Blue Parking Passes 7. .Organization fiscal year-end: December 31, 2004 8. Are your books audited? Yes 9. How will the contribution be used? The parking passes will be used to continue the Community Host Program through the summer of 2005, the winter season of 2005/2006, and the Spring and Fall construction periods. Community Hosts will work 80 hours (32 hours during the summer and 48 hours in the winter) and will receive a Blue Parking Pass or Vail/Beaver Creek Ski Pass. Vail Resorts Inc. will swap parking passes for ski passes in order to accommodate this. The VVCTB will administer program, which includes hiring and training the Hosts. 10. How does your request support item 1C of the contribution policy? The Community Host Program supports the TOV's mission of being the premier mountain resort by increasing the level of customer service throughout the town by offering friendly, . knowledgeable information to our guests and creating a seamless customer experience from the streets of Vail to the ski mountain. 11. Who currently funds your organization (other governments, private donations, user fees, etc.)? Membership dues, commissions, co-op marketing programs and publications fund the VVCTB. 12. Organization's mission statement: The VVCTB's mission is to improve the condition for business success. We do this by being THE organization dedicated to leading the economic vitality of the community by: a. Setting new standards for regional cooperation and collaboration among our stakeholders, including area businesses, government entities and private organizations. b. Attracting and retaining customers c. Partnering with area businesses to enhance their level of success. We effectively operate through self-sustaining business and marketing programs and financial partnerships with our valued stakeholders. APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet Instructions: Round all figures to the nearest dollar. Please present in as much detail as possible. Most Recent Completed Fiscal Year (Date: 12/31/2003 ) Assets: Cash in banks -operating 146,111 Cash in banks -restricted 141,827 Accounts Receivable 239,516 Inventory 0 Prepaid Expenses 1,260 Total Current Assets $528,714 Property and Equipment: Software and website costs 24,029 Furniture and equipment 317,932 Leasehold improvements 52,113 Less accumulated depreciation 309 52 Total Property and Equipment 84 547 Total Assets $613,261 Liabilities: Accounts Payable 278,592 Line of credit payable 70,000 Advance deposits and related liabilities 43,961 Accrued payroll and payroll tax liabilities 46,818 Deferred revenue 265,476 Total Current Liabilities 704 847 Total Liabilities $704,847 Net Worth (Total Assets Minus Total Liabilities) 91 586 Total Liabilities and Net Assets $613,261 APPLICATION FOR TOWN OF VAIL FUNDING Statement of Sources and Uses 2003 Actual Results Revenues: Commissions Contributions Sponsorships TOV Contract Marketing programs & co-ops Membership dues Handling and inspection fees BC Marketing fund LMD funding Partner Programs Event Revenue Merchandise and concession sales Interest income Other revenues Total Revenue Expenses: Personnel and related taxes ' Marketing expenses BC Marketing expense Partner Program expense Public Relations Event Expense Rent, utilities, equipment Depreciation Postage, phone, leased equipment Professional fees Operating supplies Credit card fees & Res system Property and sales taxes Miscellaneous Insurance Travel & Entertainment Total Expenses Net Income(Loss): Disposal of Assets (one-time charge) Total Revenue Minus Expense 426,981 205,000 132,452 386,250 735,635 402,894 112,307 40,220 105,000 46,099 40,011 21,944 1.435 31,930 1,522,279 562,867 40,220 24,166 82,050 237,220 74,747 44,547 123,871 13,304 39,708 47,361 4,539 70,014 8,250 19,986 $ 2,688,158 $ 2,915,129 $(226,971) 76 471 $ (303,442) July 30, 2004 TO: Vail Town Council FROM: Commission on Special Events CSE "Tier 1 "Request:. $725,000 in 2005 (or $897,450 if the "Tier 2" option is accepted), Copt/ and Legal Support, and a 2004-2005 TOV Parking Pass Over the last year, the CSE has applied the funding allocation criteria which it developed with the following goals in mind: • Stimulating business for local merchants, restaurants and lodges • Alignment with the target demographic of the Vail Local Marketing District • Providing start-up funds for events that have the potential to become nationally recognized and to anchor the same relative time slot annually, i.e.: o TEVA Mountain Games o Spring Back to Vail o Vail Film Festival • Incentivize visitor returns by insuring that guests that are already here are enjoying themselves and that the atmosphere in town is full of fun and vitality, i.e.: o Summer Street Entertainment o Vail Arts and Wine Faire o America Days • Supporting events where there is opportunity to leverage the CSE allocation with significant sponsorship $$$ or media coverage, i.e.: o T'he Session o TEVA Mountain Games • Encouraging events that bring a large number of participants annually, including: o Lacrosse Tournament o Got Milk? 3 vs. 3 Soccer Tournament • Providing funding to ensure the viability of events that foster a strong "Sense of Community," i.e.: o America Days o Holidays in Vail o Family Carnival o "Y04" Drug and Alcohol Free New Year's Eve Celebration for Youth Additionally, in the interest of having a means to measure the effectiveness of the Special Events funding program, the CSE has contracted for Intercept Surveys at eight of the larger events and will be able to utilize the information gathered to ensure that the criteria are being met in the upcoming funding allocation process. CSE 2005 Funding Request Page 1 Of 3 7/29/2004 - Tier 1 ReQUest: $725,000. This reflects a $160,000 increase over last year's allocation; which the CSE intends to apply as follows: • $5000: To allow fora 5% increase in the Administrative Services budget and a 10% increase in the Research and Event Evaluation budget, plus • $155,000 additional direct event funding: o $10,000: Raise the allocation to the America Days Event from $40,000 to a total of $50,000. The additional funds will~be used to guarantee that the parade has a large number of musical performers, to guarantee the TOV share of bringing the Washington High School Prep Band, and to implement security measures for crowd control issues. o $35,000: Additional funds to establish a Labor Day Weekend Event. The CSE's shaze of the TOV contribution to the Vail Classic in 2004 was $10,000. If the event proves to be successful in this, its inaugural year, the CSE would consider funding a three day bicycling event at the $45,000 level. If not, the CSE will seek to establish an alternate anchor event for that weekend. o $50,000: A new event to fill the calendar "hole" in late August. T'he CSE will issue an RFP stating that seed funding is available for an event that meets the designated criteria that would be scheduled over the 3`d weekend in August. o $15,000: Support for events procured under the Event Recruitment Program. o $20,000: Additional funding for the Vail Film Festival. It is anticipated that the Film Festival will request at least $60,000 in total funding. The Film Festival received - ----------------$4Q;000-in-2004and-$20-,008 as start up-funding in-20U3;-for atotal of-$60000 to--------- produce the April, 2004 event. The proposed allocation does not reflect an actual increase over what they have received in the past. o $25,000: 5% overall increase in direct event funding. The CSE strongly believes that it is essential to continue to develop special events as an important element in supporting the economic vitality of Vail Village and Lionshead, especially in light of the next several years of construction activity. *NOTE: Should the Town Council decide to allocate the same amount of funding in 2005 to the CSE as in 2004, $565, 000, there would in fact be $11, 000 fewer event dollars available because there was a rollover of remaining CSE funds from 2003 to 2004. • Additional In-Kind requests: o Access to legal advice from the Town Attorney with regard to funding and event contracts or other issues which may arise concerning special events in the Town of Vail. o Use of the copying and mailing facilities located in the TOV Munici al Building. 0 2004-2005 Town of Vail Parking Pass for use by the Coordinator. ,~j (ue. - Tier 2 ReQUest: $897,450 Total Funds: The additional $172,100 reflects the transfer of responsibility from the Town Council to the CSE for allocations to "Qualifying Cultural Events." This allocation would not reflect anv increase in event funding, only that the CSE would take responsibility for reviewing these applications and allocating the funds. CSE 2005 Funding Request Page 2 of 3 7/29/2004 The CSE requests that the Council consider delegating to the Commission on Special Events the responsibility for the allocation of funds to "Qualifying Cultural Events" for the following reasons: o Provide fora "single point of contact" for events through which all information would be processed and which would allow for a more seamless approach to strategic planning and marketing. o Eliminate confusion for the Event Promoters as to when and to whom they should submit their applications for Town of Vail funds. o Provide for clarity within the Town of Vail budget regarding total expenditures on Special Events. o Council is able to retain its control over these allocations, both in its right to call up any decisions that are made and by its ability to duect CSE action. • "Qualifying Cultural Events" funded by TOV Council in 2004 for a total of $172,100 and proposed for transfer to the CSE for oversight are listed below: o NY Philharmonic: $95,000 o Bravo! Vail Valley Music Festival: $21,375 o VVF Hot Summer Nights: $20,000 o VVF International Dance Festival: $12,500 o VVF Street Beat $16,575 o Vail Jazz Foundation $6,650 In support of these requests, the CSE is happy to note several successes in 2004, even as this yeaz's event season is not yet complete. In only its second yeaz, The Session has established ------ - --------itself as-rhe place to be-for-the-snowboarding-community.-Three events irrApril-cannot-help-but---- - - -- -- - .account for some of the whopping 12% increase in sales tax that month; an expanded Spring Back to Vail brought nationally recognized musicians to the community over two weekends, the Taste of Vail continued to highlight the excellence of our local restaurants and the 1~ Vail Film Festival was a smashing success by all measures and cleazly showed the potential to become one of the country's major film events with amulti-yeaz commitment of increased sponsorship from United Airlines. The TEVA Mountain Games have developed into an important, nationally recognized event, with our contribution leveraged by very significant sponsor and media contributions. Certainly the Village was hopping the first weekend in June! Last summer's well received Street Entertainment program has been expanded to provide live music throughout the Village and Lionshead three days a week from June through Labor Day. Also, 2004 marks the second yeaz of 3-year contract which ensures the return of the Got Milk? 3 vs. 3 Soccer Tournament in August and the Vail Lacrosse Shootout in July. The CSE is proud of its record this year and looks forwazd to continuing to foster and seek out events that will enhance Vail's image as the "premier mountain resort community." Thank you for your continued support. CSE 2005 Funding Request Page 3 of 3 7/29/2004 Town of Vail: Commission on Special Events 2004 Funding All ocations and 2005 Proposed Budget Year 2004 per equest ear Funds Allocated b TOV Council: $565,000 $725;000 **Rollover ftom Previous Year $11,000 $350 Total Funds Available: $576,000 $725,350 Event: 2004 Event Funds Awarded: 2005 Event Funds Proposed: Got Milk? 3 vs. 3 Soccer Tournament $25;000 committed:$25,000 Vail Lacrosse Shootout $10,000 committed: $8,000 America Da s $40,000 propose additional $10,000 Vail Film Festival* $40,000 propose additional $20,000 Teva Mountain Games* $65,000 Oktoberfest* $60,000 American Ski Classic $20,000 Vail Arts Festival* $15,000 Taste of Vail $5,000 The Session $20,000 Bi Wheel, Brews 'n Chili* $26,400 S rin Back to Vail* $40,000 Specific event allocations Vail Jazz Festival $9,000 , except as otherwise indicated, Holida s in Vail* $20,000 will be determined as part of the Vail Arts and Wine Faire $14,000 CSE's annual RFP funding process in Summer Street Entertainment $55,000 October. King of the Mountain Volleyball $7,500 Leadville Loo Memorial Ride funds moved to Vail Classic: $3,000 Brid a Street Jam $1,500 Fami Carnival-- ------------------ ----_--- ------------- -...-----------------$1-;500 -----------------------____ -- ---._ . "Y05" New Year's Eve for Youth $5,000 Western Regional Softball Championships $1,400 Vail Classic* $10,000 Labor Day Event (Vail Classic or other) propose additional: $35,000 Late August event: send out RFP propose: $50,000 Funds designated to support events procured as a result of the Event Recruitment Pr ram ~ propose: $15,000 Subtotal: Total Direct Event Funds $491,300 $637 750 Administrative Contracts: Administrative Services $33,350 $35,000 Event Recruitment $35,000 $35,000 Research/Event Evaluation: Interce t Surve s $16,000 $17,600 Subtotal: Administrative Contracts $84,350 $87 600 TOTAL ALLOCATIONS: $575,650 . $725 350 Funds Remainin ; $350 Tier 2: " ual" in Cultural" Events: as funded by Council in 2004: if administrated by CSE in 2005 Bravo! NY Philharmonic $95,000 $95,000 Bravo! Vail Valle Music Festival $21,375 $21,375 WF: Hot Summer Ni hts $20,000 $20,000 WF: Intl Dance Festival $12,500 $12,500 WF: Street Beat $16,571 $16,575 Vail Jazz Foundation ~ $6,650 $6,650 Subtotal: "Qualifying Cultural" Events .. . Tier 2 Request: TOTAL FUNDS. FOR.CSE ADM $172,096 $172,100 {N{$TRATION IN 20Q5: $897,460 *Events that have been designated for Intercept Surveys in 2004 **NOTE.• Because of the rollover of remaining funds from 2003 to 2004, should the Town Council's decision be to allocate to the CSE the same amount of funding in 2005 as in 2004, ($565, 000) there would in fact be $71, ODO fewer event dollars available. APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by Fri. July 30, 2004 by 5:00 P.M.. You must provide 12 copies of the application. Any application received after that date or any application packet with fewer than 11 copies will not be considered. Please send application to: Town of Vail Penny Harpe, Accounting Tech. 75 South Frontage Road West Vail, Colorado 81657 For questions on the financial statements, please contact Penny ,Harpe at 479-2100. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK ~ c / ~~ 1. Name of organization: r, Gj '~ ~ , iti(,;~~~-~" ,~ G`~ ~.~Ch b c%' ~ ~~ ~j`~~~--- ,~ i 2. Contact person: ~_ ~~ ,; ~_~ 3. Mailing address: _~.~% ~ ~/3 ~~/,~c~2`~1 ~f ~(~3~~ ' 1 ~~ 4. Telephone: '~-~; - C~~.:_~ 5. Members and Titles of your governing board: ~r~7 h r'~- ,~~ ' ~ ~ J yy/ ~' /j ~',~/( V 6. .Amount of contribution requested: ~ ~ , , ~ , 7 l ~ t ~ 7. Organization fiscal year-end. ~ ~~5 ~ 8. Are your books audited? \r How will the contribution be used? , ~ ~~(~~ s _-117(L/J/]~t , ~- ~. ~~~~~-' / l~ C/~'~ .~,~- ~ ~cfi~ 5,~~ ~~c~: q~~ ~ f .few Sc~ cGl ~ -GU ~~~~~ ~ ~~,~~`.. ~` 10. How does our re uest su ort item 1C of the contribution policy? _ Y, q PP 1 ~ f~ L -~'~ ~ ~ i~-Ci F S~L1 ~ .5` (,c.' r/,' ~ • ~1 e C~ M1 M u;Li I) S 1 .~ l ~ II ~ tt.~ ~~'~ / "(!~l~ ~ C\'~~~ ~~ C~i I 11. Who currentl funds our or anization (oth~ go e ents~, private don~tions, user fees, Y_ Y g r / etc.)? ''. ,, Qom, c~ Y ~C~~! ~~/ ~~~`E? v - ~ ~- ~ r r ~° e ~~~('4~"[- ~ ~ ! ~ '/ ~~ 12. Organization s mission statement: -~j ~ ~ ~ , (If more room is needed to answer questions, please use the back of this page.) 3 Jul-20-2004 01:52Pm From-EAGLE COUNTY SCHOOLS 9703281024 T-393 P.002/005 F-004 EAGI..>Er CdUi~iTY SCHOOL 1'31STRlCT itE S03 Balance Sheet Goverutnentat Ft~ads d aae 30, 2003 General aSSETS ANU OTHER DEBITS Fund Assets: Crib and cash equivalents $ 15,716,448 Accounts, taxes; and intrrest receivable 1,fi35,3b5 Due frown other gavemmer~ts 20,107 Due from other funds 742,659 Prepaid items 20,204 Totai assets and other debits $ 18,134,73 LIABILiT1E6 AND FUNLI HALANCEs . Liabilities: Accounts, retait~age, arbitrage and deposits payable. $ 1,474,SS0 Aced cou~usation 5,957,959 Due to other fonds _ DefeTrrcl revcaue b 14;72 1 Total liabilities K,047,2fiQ Fund balances: ` Reserved for. TABOR Multi-year contracrs . Charter school Debt srtvice U:ueserved reported in: General fund Capital pmjerts fund Total fuad balances Total liabilities and fiord balances Debi Service Farad $ 7,Q47,4S4 423,485 $ 7,a70,939 $ - 181,028 181,028 Capita! Reserve Faad S 3,341,778 $ 3,341,77$ S 477,484 477,484 993,000 - - 345,000 - - 34,853 - - - 7,289,911 - 8,714,670 10,087,53 $ 18,134,7$3 7,2$9,911 ~ 7,470,939 2,8b4,294 2,864,294 $ 3,341,778 Tbr notc-s to the financial s~[atcments are an uttegal past .~f this statement. 24 Jul-20-2004 01:52pm From-EAGLE COUNTY SCHOOLS 9703281024 T-393 P.003/005 F-004 other Total Governmental GaVerllmCAta! Farads Funds $ 9,259 $ 26,114,939 37,b25 2,096,475 252,745 272,852 - 742,659 - 2004 $ 299,629 $ 29,247,129 $ - $ 1,952,064 119,734 6,077,693 162,518 162,518 17,377 8)t 3,12b 299,629 9,(}05,401 - 993,000 - 345,400 - 34,853 - 7,289,911 - 8,714,670 - 2,864,294 - 20,241,728 $ 299,629 $ 29,247,129 5 25 Jul-20-2004 01:52pm From-EAGLE COUNTY SCHOOLS 9703281024 T-393 P.004/005 F-004 ' EAGLE CO[.TAFTY SCHOOL DISTRIC'T' R1. SQ,1 Statemeut of Revenues, Expenditures, and Changes iA Fuud Aalance Governmental Funds Ft-r the Xear EAded June aQ, 2QQ3 REVENUES Taxes Property taxes Specific ownership taxes Slate IACAn1C Federal iACOme IntcFesi income O[her Tots! reveAues EXPENDITURES Curren[: Direc[ instruction , Indirect instruction Transpor[ation Custodial and main[enancr Support services General adminisuapon Community service Deb[ Service: Pnncipal littrtest Capital outlay Total expeAditures EXC>IrSS (pEFICiENCY) OF REVENUES OVER EXPENDITURES OTHTrR FINANCING SOURCES (i7SFS) oprcatiAgtransfrss iA Operetireg tiapsfers out Total other friat~iitg sources (uses) NET CHAFVGE IN FUNA I3ALAIVCES FUNp BALANCES, IIEGINNING FCIAFD BALANCES, ENpIfNG Debt Capital GeAeral Service Reserve Fund Fund Fund ~ 30,992,327 ~ 9,451,$16 $ 764,438 2,446,035 - _ zs7s,613 _ _ 175,087 _ _ 1,213,924 - 179,313 37,405,986 9,451,816 943,751 2I,723,Z04 ~ - _ 3,33x,883 - _ 3,91 Q,13$ - _ 2,269,573 - _ 3,910,590 - _ 120,960 - - - _ 4,990,309 - - 3,920,695 - - - 4,410,481 35,26 ,348 $,911,Q04 4,410,481 2,136,b38 540,812 (3,466,730) - - z,o00,000 (2,451,227) - 2,040,000 (31x,589) 540,812 (1,466,730) 10,4021 i2 6,749,099 4,331,024 ^ S 10,087,523 $ 7,289,911 $ 2,864,294 L The notes to the financial staterncnts are an integraf part of [his statement. 28 i Jul-20-2004 01:52Pm From-EAGLE COUNTY SCHOOLS . N ;. Other Tptat! Governmeatal Gpvrrumental Fuads Funds S 836 ,823 S 42,045,404 4fi~429 2,492,454 715,867 3,294,480 1,231,453 1,231,453 175,087 _9,298 1,402,535 2,$39,870 SQ,b41,423 1,116,530 22,839,734 343,877 3,f7$,76Q 1,627,6Sb 3,567 1,627,456 3,913,705 2,259,573 - 3,910,540 o l 9bQ 2 ' - 4,99Q,309 - 3,920;695 ` $3,779 4,494,260 3,175,409 S1,7b6,242 (335,539) (1,124,;14) 312,190 2,312,19Q - (2,4S 1,227) 312,190 ~ (134,037) 1 (23,349) (I,2b3,856) ~` 23,.349 21,SQS,S84: '~ a ~- .~ 29 9703281024 T-393 P.005%005 F-004 • ~~r . ~... ~I ' APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by Fri. July 30, 2004 by 5:00 P.M.. You must provide 12 copies of the application. Any application received after that date or any application packet with fewer than 11 copies w171 not be considered. Please send application to: Town of Vail Penny Harpe, Accounting Tech. 75 South Frontage Road West Vad, Colorado 81657 For questions on the financial statennents, please contact Penny Harpe at 479-2100. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization:M~ The Wilderness 2. Contact person: Thomas A. McCalden PO Boz 4359, Edwards, CO 81632 3. Mai7mg address: 4. Telephone: (970) 926-9376 5. Members and Titles of your governing board: From. Vail - Ginny Culp (Vice Chair + Secretary); Jim Bottomley; Mel Preusser; David Portman; and Jeannine Hallenbeck. From Denver - Caro! Capps (Chair) and Lee Johnson From Chicago -Mary Burke (Treasurer) and Fr. Ken Fleck. 6. Amount of contribution requested: $1,000 7. Organization fiscal yearend: End of December 8. Are your books audited? Audit in July Teambui d rig wR~ockclimb rig pruograims fo~ste6de?Vad Rec District + Mountain School -See over 10. How does your request support item 1C of the contribution policy? See over I1. Who currently funds your organization (other governments, private donations, user fees, ~.~? See over 12. Organization's mission statement: ~ over (If more room is needed to answer questions, please use the back of this page.) w' '~. ' `~ , `a „~ F Supulementary Information. 9. Use of funds. Town of Vail (TOV) funds in 2005 will support our continued collaboration with the Vail Rec District (VRD) and the Vail Mountain School(VMS). We anticipate providing similar programs as in 2004_ These were as follows: 1. VRD -Team building challenge day for 2 groups of 24 participants 2. VMS -Team building challenge day for 2 groups of 30 6'~ graders 3. VMS - Rockclimbing day for 4 groups of 60 students Team building -The groups will experience the mildly physical but mentally challenging obstacles in MTW's challenge course at Maloit Park behind Minturn Middle School. Each of the 19 obstacles requires the group participants to be able to reason and work together to achieve success. Rockclimbing -Each group will climb 60 feet rock faces at either Camp Hale or Roof Rock south of Minturn. Many participants are initially nervous about the climb, but with the encouragement of MTW staff and their peers, everyone succeeds. Improved self esteem and trust in peers is the result. The total cost to MTW for all these programs will be $4,800. We request TOV support for our work with a grant of$1,000. 10. Relevance to Town of Vail outcomes Our collaboration with VRD and VMS provides an outdoor recreational opportunity for about 150, Vail youth. This in itself is supportive of the TOV mission. In addition, the participants are educated about themselves and interpersonal relationships AND return with an increased awareness of the pristine environment around us and our stewardship responsibilities. Thus the MTW program supports the TOV interests in Recreation, Education, and Environment. 11. Current funding for Meet The Wilderness During 2004 our operating budget is $414,475 with approximately 25% derived from user fees; 25% from individuals; 30% from foundation grants; 5% from corporations; and 15% from special fund raising events. 12. Meet The Wilderness mission statement Meet The Wilderness is committed to providing adventure education programs to youth groups that empower them to develop self-esteem, trust, responsibility, communication skills, teamwork, and the ability to meet challenges. i '~"'~ ~ Meet The Wilderness 07/09/04 ~~+~ Balance Sheet As of December 31, 2003 ASSETS Current Assets Checking/Savings 7000 • Checking Account 8,823 7010 • Program Account 5,664 7020 • Savings 20,689 7030 • Alpine Money Market 20,696 Total Checking/Savings x,871 _ Other Current Assets 7300 • Petty Cash 46 7340 • Prepaid Expense 9 351 Total Other Current Assets - g, g -~~ Total Current Assets 66,268 Fixed Assets 7400 • Properly and Equipment 39,479 Total Fixed Assets - gg~79 -.~_ TOTAL ASSETS 105,747 LIABILITIES & EQUITY Liabilities Current Liabilities Credit cams 8100.1stBank Visa Master 680 Total Credit Caros ~6 Other Current Liabilities 8200 • Deferred Income 18,445 8300 • Payroll Liabilities 371 Total Other Current Liabilities -g,g -~~ Total Current Liabilities 19,495 ~~_ Total Liabilities 19,495 Equity 9000 • Fund Balances 16,261 9050 • Prior Year Temp Restricted 24,850 9100. Opening Bal Equity _112 9200 • Retained Earrings 72,078 Net Income -26,825 Total Equity -_.__~_ TOTAL LIABILITIES ~ EQUITY 105,747 ~'Q ~~~ C A Tf ~ ~ ~c~ lot-,1,~! ~~ ~,~~lC_ ~~I~/AH,. Page 1 of 1 I d:1s ~ t71 f LI Gil ~ r~ ~ ~~2 '. Meet The 1l~ilderness -- ~ Profit ~ Lass Budget vs. dal r" y ~ V "~ _'~ ~ ~/ a~ ®~~ .)may 1 through July 1,2404 Jan 1 -Jul 1,04 Budget Ordinary i~Carne/Expertse h-rco me Unknown Ir~came g,~ 1400 • ~lflderness Trip 21,739 23,266 1100 • Other Program hticame 1,168 1,025 1110 • Morromerit 28.1 30.000 1120 • Rockdi mt~ng 4,240 1,386 1150 • Two Oary Program 1,040 0 1180 • Teams CourseliTC 1,700 2,746 1244 - b~vidual Cordritwtions ~ 26,440 53,258 1304 • Fo~tionlCivic Organization 39.735 46.484 1400 • Corporate) Church Cor~tritx4ions 13,038 17,5 1500 • Evert InCO rr~ 26.839 25.065 1640 • b~erest Inca me 226 442 Total Income 173.822 199,657 Expense . 2100 • Admin V~ages 70.582 72,890 2200 • Guide V~ages 33,552 46.646 2300 • War kers Compensation 1,628 3,210 2350. • Benefits 4.935 -5.574 2444 • Paproll Taxes 8,482 10,655 2540 • Contract Latmr 2.425 1.446 2bb4 • Food 8,273 12.865 240 -supplies 1,536 2.614 2800 • Equipment 1,446 2,461 3440 • Transportation 2.243 1.955 3140 - Hut ~ Laaid Fees 4.254. 3,011 3300 • Professional Fees 2.023 4.725 3400 • Marketing 487 1,003 3500 - Newsle#ter 2.597 2,5~ 4440 -Events 5.94;5 1.150 4100 • Office Supplies 1,441 3 167 42~ • Telephone 1.386 1,508 4340 ' Postage 1.334 908 4400 • Printing and Reproduction 1,350 1,548 4540 • Meals 275 783 4600 • Dues and sut3scriptians 953 1,100 4700 • Education and Training 1,143 3,0~ 4800 • Rent 7,434 7.239 4~0 ' btisurance 14,067 10,800 5044 • Van Operation 8ti5 1,400 Tom Expense 176.191 203,716 Nest Ordir~y Inaame -2.368 -4,459 1of4 APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by Fri. July 30, 2004 by 5:00 P.M.. You must provide 12 copies of the application. Any application received after that date or any application packet with fewer than 11 copies will not be considered. Please send application to: Town of Vail Penny Harpe, Accounting Tech. 75 South Frontage Road West Vail, Colorado 81657 For questions on the financial statements, please contact Penny Harpe at 479-2100. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK 1. Name of organization: Skating Club of Vail 2. Contact person: Robin Deighan, Club President 3. Mailing address: P.O. Box 416, Vail, CO 81658 4. Telephone: (970) 476-3034 5. Members and Titles of your governing board: see attached 6. Amount of contribution requested: see attached 7. Organization fiscal year-end: see attached 8. Are your books audited? see attached 9. How will the contribution be used? see attached 10. How does your request support item 1C of the contribution policy? see attached 11: Who currently funds your organization (other governments, private donations, user fees, etc.)? see attached 12. Organization's mission statement: see attached (If more room is needed to answer questions, please use the back of this page.) 3 s ~+._ f. ?/a.~e APPLICATION FOR I~ 2005 TOWN OF VAIL FUNDING ~~~j~ e. ~: ~ ~ '?/ail Subsequent to the submittal of the 2005 Application for Town of Vail Funding by the Skating Club of Vail ("SCV"), Pam Brandmeyer requested further explanation of the potential use of four (4) days of ice time in December 2005 (see Item No. 9 of the original Application). A holiday tradition, The Skating Club of Vail's Holiday Ice Show'showcases the talents of club members as well as Brea children enrolled in the Learn-To-Skate program held at Dobson Ice Arena. Funds generated by the show (and the Vail Invitational and Mountain Fun competitions) ultimately return to the VRD, as the club uses proceeds from the events to purchase ice at Dobson Ice Arena. The production has been held in December for a number of reasons (1) having the show when the town is busy allows us to sell more tickets, (2) historically the rink has been underused during the holiday season (many hockey programs take a break when school is not in session) and (3) it is easier to schedule rehearsals when the kids are out of school: In the past, the Dobson staff and the SCV have successfully collaborated on scheduling to ensure that special events can occur. We have worked our rehearsal schedule around concerts, professional ice shows, teen parties and more. We realize that flexibility is essential to ensure that the rink is used for maximum benefit. In response to popular demand, the show for the last few years has been held on two (2) nights (the 2004 show is scheduled for December 28th and 29th). Although the show alone does not draw tourists into town, if they are already here it is a great family event. Along with fireworks, ski downs and tree-lighting ceremonies, the show provides visitors with something to do after the slopes close. The families and friends of the children in the production (many of whom live down valley) are drawn into town specifically to see the show. Many go out to dinner before or after. Due to the high cost of ice, it would be difficult.for the club to pay for enough rehearsal ice to stage a professional looking show. Accordingly, the donation of four (4) days of ice from the Town of Vail is respectfully requested (in addition to the other days requested for July 2005) . One (1) of the requested days of ice would be used for a dress rehearsal on the same day as the first performance. The remaining three (3) days would be used for long rehearsal sessions, which typically are during the day (and hence should not conflict with an evening concert). I would be happy to address any further questions the Town Council may have regarding the Holiday Ice Show and can be reached at 476-3034. Thank you for .your consideration Robin Deighan The Skating Club of Vail 1. Name of organization 2. Contact Person 3. Mailing Address 4. Telephone: 5. Board of Directors: The Skating Club of Vail Robin Deighan, Club President P.O. Box 416, Vail, CO 81658 (970) 476-3034 Robin Deighan, President Bobbi-Ann Houtsma, Vice President/Membership Chair Stephanie Harrison, Secretary Brenda Beairsto, Treasurer Bridget Hitt Therese Landin 6. Amount of Contribution: The Skating Club of Vail requests the donation of 9 days of complimentary use of Dobson Ice Arena. The donation will be used for the following events: July 13-17, 2005: 5 days The 24th Annual Vail Invitational Dobson Arena Figure Skating Championships And The 3~d Annual Vail Mountain Fun Skating Competition for Beginning Skaters Late December, 2005: ~~ 4 days Holiday Ice Shows Dobson Arena ~\ ~ 7. Fiscal Year: May 1 -April 30 8. The Skating Club of Vail is registered with the Internal Revenue Service as a 501(c) (3) corporation. Our tax ID number is 84-0799125. Amy Thomas of Bookkeeping Services, Inc. is contracted by the club to handle our accounting, to prepare our monthly and year-end financial statements, and to prepare our yearly income tax return. 9. Interest in competitive and show-style figure skating is at an all-time high and our club's membership is growing as well. This growth, coupled with the rising cost of ice time, coaching costs, travel expenses and costumes, taxes our financial standing and places the sport of figure skating out of the reach of some interested children. The Town of Vail's donation will be used to continue to develop the programs that benefit our members, the community and the guests of The Town of Vail. Specifically the donation of the use of Dobson Ice Arena will be used for The Vail Invitational, Mountain Fun 2005 and our Holiday Ice Shows, but the money the club saves on ice time will positively impact all club activities. - The 24th Annual Vail,lnvitafional Figure Skating Championships This skating competition serves as the major fundraising activity for The Skating Club of Vail. We have just finished hosting the 2004 Vail Invitational, and it was a great success! The event brought 400 skaters plus their families, along with 75 coaches and 25 officials to Vail. We plan to bring The Vail Invitational back next summer. The event brings skaters and their families to Vail fora 5 day period in July. These upscale families rent hotel rooms and condominiums. They dine in area restaurants, shop in our stores, rent bikes, go to movies and thoroughly enjoy Summer Vail. Many skating families plan their summer vacations around The Vail Invitational. The Skating Club of Vail relies on funds raised from The Vail Invitational to purchase ice time at Dobson Arena, to pay for coaching and instruction and to further the activities of our club. During the Vail Invitational we use over 70 hours of ice time. Without your donation of low cost ice our ice bill for the five days of the event would be nearly $10,000 and would virtually wipe out the fundraising aspect of the event. Ice time rates at Dobson Arena are $145 per hour. SCV purchases an average of seven hours per week of ice at the rink. Our ice bills total over $4000 per month. Your donation of ice time increased the funds raised by The 2004 Vail Invitational by $10,000. All funds raised from this event are used to purchase ice time, pay expenses and to further develop our programs. Your grant for the 2005 year would impact the event and our budget in a similar manner. - Mountain Fun 2005 The Skating Club of Vail began a new Vail tradition in 2003 when we held Mountain Fun 2003, A Competition for Beginning Skaters, immediately following The Vail Invitational. The 2003 event drew approximately 125 beginning skaters, along with their parents, grandparents and coaches to Vail and the 2004 event grew to 150 participants. These skaters are the future of our sport, and our competition. Events such as this are also the future of Vail. For many of these young families, it was their first trip to Vail and they had a wonderful weekend at the competition. The 2005 event is expected to draw additional entrants. Your donation will allow us to continue to hold, and improve, this event. - Holiday Ice Show A holiday tradition, The Skating Club of Vail's Holiday Ice Show showcases the talents of club members as well as area children enrolled in the Learn-To-Skate program held at Dobson Ice Arena. Over 60 area children were featured in last year's event. SCV members perform solo routines and large group productions. The Learn-To-Skate numbers bring tears to parent's and grandparent's eyes. Visitors to Vail during the holidays make the Holiday Ice Show an annual event for their families. The Skating Club of Vail produces a professional type show with a very limited budget. Each year our expenses outpace our income from ticket sales. Costumes and ice time are our major expenses. Your donation of ice time would help the Holiday Ice Show to break even financially, and would allow "the show to go on." 2 10. The Skating Club of Vail's funding requests support item 1 C of the contribution policy because they: a. Bring community activities to Vail. b. Provide activities for Vail's guests. c. Improve Vail's economic climate by bringing tourists to Vail. d. Support youth activities vital to Vail's children. The Skating Club of Vail is a positive addition fo the Vail community. The Skating Club of Vail has been a member of The United States Figure Skating Association for 28 years. The club has been a part of Vail since 1976. SCV has been responsible for teaching figure skating to thousands of children throughout the years, and presently has 70 members. Our skaters represent Vail when they compete in competitions throughout Colorado, and the Rocky Mountain Region. Skaters from across. the country come to Vail to hone their skills. Our club has members from several states. These skaters spread the word about Vail and its facilities across the country. The Skating Club of Vail provides an athletic and artistic outlet for children and adults throughout the Vail Valley. Figure skating appeals to athletes that do not choose to compete on a team, yet the club allows these members to be part of a group working towards similar goals. 1 1. The Skating Club of Vail is funded by: a. membership dues and fees b. funds raised by The Vail Invitational and Mountain.Fun c. a $1000 grant from The Vail Valley Foundation d. donations by club members 12. The Skating Club of Vail's mission is to support our members in their pursuit of personal and athletic excellence. As a member of the United States Figure Skating Association we share their organizational mission to encourage members in the sport of skating, as well as to develop a fraternal feeling among skaters. 3 APPLICATION FOR TOWN OF VAIL FUNDING Statement of Sources and Uses Current Fiscal Year Budget Revenues: $ (list by funding source) Membership Dues $ 5,500 Vaillnvitational $ 42,000 USFSA Test Fees $ 3,000 Ice Session Fees $ 33,000 Ice Show Income $ 10,000 (registration/ticket sales) Ice Show Sponsors $ 3,500 Misc. Income $ 4,000 (Skate with Santa/donations) Total Revenue $ 101,000 Expenses Membership Dues $ 1,000 (to USFSA) Vail Invitational Costs $ 20,000 Test Costs $ 2,000 Ice Rental Costs $ 48,000 Coaching Fees $ . ~ 14,000 (special classes, clinics, shows) Awards $ 1,000 Ice Show Expenses $ 10,000 Legal/Accounting $ 2,500 Bank/Supplies/Etc. $ 300 Insurance $ 600 Storage $ 300 Total Expenses 99 700 Total Revenue Minus Expenses $1,300 Based on previous fiscal year items. We are in negotiations for some performances in Beaver Creek which would add to Revenues. 4 APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet Instructions: Round all figures to the nearest dollar. Please present in as much detail as possible. Most Recent Completed Fiscal Year (as of 4/30/04) ASSETS CURRENT ASSETS Checking-First Bank Other Receivables A/R-Ice Time ASSETS LIABILITIES $2,465.00 350.00 1,374.00 TOTAL $4,189.00 CURRENT LIABILTIES Accounts Payable LIABILITIES $1,200.00 TOTAL $1,200.00 NET WORTH (TOTAL ASSETS MINUS TOTAL LIABILITIES) $2,989.00 5 y APPLICATION FOR TOWN OF VAIL FUNDING 1. Name of Organization: Ski & Snowboard Club Vail 2. Contact Person: Alix Berglund 3. Mailing Address: 598 Vail Valley Drive, Vail, CO 81657 4. Telephone: 970-476-5119 Members and Titles of your governing board: Brad Ghent- President, Glen Davis- Vice President, Phil Hoversten- Treasurer, Ron Alvarez, Barry Dorfman, Chad Fleischer, Dave Flowers, Ceil Folz, Bill Jensen, Andy Littman, Aldo Radamus, Steve Santamaria, Pete Seibert, Mike Spriggs, Patti Telling, Sandy Treat. 6. Amount of contribution requested: Four days usage of the Dobson Ice Arena- October 27-30, 2005. 7. Organization fiscal year-end: Apri130cn 8. Are your books audited? Yes 9. How will the contribution be used? We will use Dobson Ice Arena to hold our 36`" Annual Ski Swap. This event is often our largest fundraiser of the year and significantly contributes to our efforts to keep our programs affordable and thereby accessible to all members of our community. 10. How does your request support item 1 C of the contribution policy? This event, held during the off-season, attracts nearly 5,000 attendees to the Town of Vail each year. As one of the largest Swaps of its kind, this event provides a valuable amenity to both locals and visitors. By drawing so many people to town during an otherwise slow time of year, local businesses benefit as well. 11. Who currently funds your organization? 66%- program fees and earned event income 19%- fundraising events 15%- donations/grants 12. Organization's mission statement: "To provide youth the opportunity for character growth and excellence through athletics." 3:05 PM Ski & Snowboard Club Vail o7/2i/oa Accrual Basis Profit & Loss Budget Overview May 2004 through April 2005 May '04 -Apr 05 Ordinary Income/Expense Income Program Revenue 871,840.00 Camps (Net) 26,500.00 Guest Training 10,500.00 Memberships 26,736.00 Glitter Gates & Skates 120,000.00 Ski Swap Revenue 70,000.00 Other Income 286,250.00 Total Income 1,411,826.00 Gross Profit 1,411,826.00 Expense Accounting 41,200.00 Auto Expense 21,000.00 Discounts 39,750.00 Payroll Expenses 8 Related 918,290.00 Travel 58,250.00 Other Expenses 222,535.00 Total Expense 1,301,025.00 Net Ordinary Income ; 110,801.00 ,r Other Income/Expense. Other Expense ... Scholarship Fund 20,000.00 Unaollcated Reserves 50,000.00 Contingency Fund 10,000.00 403(b)7 Matching Funds 20,000.00 Bonus Reserve 10,000.00 Total Other Expense 110,000.00 Net Other Income -110,000.00 Net Income 801.00 !~ Page 1 of 1 Ski 8~ Snowboard Club Vail (A Colorado Non-Profit Corporation) Statement of Financial Position April 30, 2004 (With Comparative Totals for 2003) ...~... _. ~... 2004 2003 Temporarily Unrestricted Restricted Total Total Assets: Current Assets: Cash and cash equivalents 101,881 37,487 139,368 200,940 Accounts receivable, net of allowance for uncollectibles of $35,000 83,176 - 83,176 17,501 Inventory ~ 18,815 - 18,815 - Prepaid expenses 36,520 - 36,520 30,481 Total Current Assets 240,392 37,487 277,879 248,922 Fixed Assets: Land 5,000 - 5,000 5,000 Building 254,730 - 254,730 254,730 Building improvements 303,116 - 303,116 - Equipment 209,635 - 209,635 149,738 Accumulated depreciation (327,341) - (327,341) (278,277) Total Fixed Assets 445,140 - 445,140 131,191 Total Assets 685,532 37,487 723,019 380,113 Liabilities: Current Liabilities: Accounts payable 7,456 - 7,456 104,019 Accrued expenses 19,771 - 19,771 14,486 Deposits 26,770 - 26,770 13,694 Lease payable -Current 12,007 - 12,007 5,507 Total Current Liabilities 66,004 - 66,004 137,706 Long-term Liabilities: Loan payable 318,831 - 318,831 - Lease payable -non-current 9,125 - 9,125 2,930 Total Long-term Liabilities 327,956 - 327,956 2,930 Total Liabilities 393,960 - 393,960 140,636 Net Assets: Board designated for scholarships 54,335 - 54,335 11,617 Board designated for endowment 933 - 933 - Unrestricted 236,304 37,487 273,791 227,860 Total Net Assets 291,572 37,487 329,059 239,477 Total Liabilities and Net Assets 685,532 37,487 723,019 380,113 The accompanying notes are an integral part of these financial statements. 2 i APPLICATION FOR TOWN OF VAIL FUNDING O GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by Thur. July 31, 2003 by 5:00 P.M.. You must provide 12 copies of the application. Any application received after that date or any application packet with fewer than 11 copies will not be considered. Please send application to: Town of Vail Penny Harpe, Accounting Tech. 75 South Frontage Road Vail, Colorado 81657 For questions on the financial statements, please contact Penny Harpe at 479-2100. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK Name of organization: Vail Valley Medical Center- 12~h Annual Snowshoe Shuffle TM 2. Contact person: Marty Suarez 3. Mailing address: Development/ Vail Valley Medical Center, PO Box 1529, Vail CO 81658 4. Telephone: 970/569-7511 Members and Titles of your governing board: Snowshoe ShuffleT"" Organizing Committee is comprised of Vail Valley business leaders; the committee members vary year to year. 6. Amount of contribution requested: In-kind contribution of parking at Lionshead for thee Snowshoe Shuffler"" race participants- estimated at $4,000. 7. Organization fiscal ear-end: October 315 8. Are your books audited? YES 9. How will the contribution be used? Snowshoe ShuffleT"" race participants and volunteers receive free parking at the Lionshead structure on March 26th, 2005. The TOV has contributed free parking to the Snowshoe ShuffleT"" since 2000. 10. How does your request support item 1C of the contribution policy? The Annual Snowshoe ShuffleT"" attracts approximately 1,000 participants, arriving from Eagle, Summit, Pitkin Counties, the Front Range, 26 other states, Canada and Europe. 3 11. Who currently funds your organization (other governments, private donations, user fees, etc.)? The Snowshoe ShuffleT"" is supported by local, national and individual sponsors, as well as race participant entry fees. 12. .Organization's mission statement: "A benefit for cancer prevention, education, detection and treatment." 4 APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet Instructions: Round all figures to the nearest dollar. Please present in as much detail as possible. Most Recent Completed Fiscal Year Date: Tuly 2004 Assets: $28,000 Race Sponsors $15,000 Race Participants Total Assets $43,000 (unaudited) Liabilities: $15,000 printing (flyers, brochures, T-shirts, signage, etc.) $150 postage $1,000 advertising • $3,500 Community Dinner $2,300 cash awards $3,000 timing services $300 retail equipment Total Liabilities $25,250 Net Worth (Total Assets Minus Total Liabilities) $20,950 5 APPLICATION FOR TOWN OF VAIL FUNDING Statement of Sources and Uses Instructions: Round all figures to the nearest dollar. Please present as much detail as possible. Current Fiscal Year Budget Revenues: $35,000 Race Sponsors $15,000 Race Participants Total Revenue 50 000 Expenses: $15,000 $555 $1,000 $3,500 ,$2,000 $3,000 $300 printing (flyers, brochures, T-shirts, signage, etc.) postage advertising - Community Dinner cash awards tuning services retail equipment Total Expenses $25,355 Total Revenue Minus Expense $24,645 6 ~'-~ L1f~FRt~C'l ~tio~s m~ be t~ecl to tie Town c~ Val Fey. jx~ 38, ~'. ~~ I2 cups of tine ali~ii~zc. y a~irar~~e removed a€t~ tit date cer aa~ agpl~ratic~ p e ss~d ~ tc~: ~F~ ~Tec~. ~~~~ ~ai~, C.+~I~r~t ~i5~1 P~'~'YPE'~HLS ~~.~~'~TfU~ £~ PIt~I' IN ~IeACK Il1iIC, ~_ ~c~gti~ SP e~\0.~, ~ ~~mQ ~ r S C.mtt~ct P ~ p ~ -~ w ~ ~O~.~C ~~ ~. ~ ayC~l-l~~y~ ~~r~Ytt~?E3S ~2 47~ ' ter" " _' ~.1 ~ a ~,. ~~~ ~~ Chgaari~tian f~ca~i.r ll~.P- . A~Fc~~~ .~~- ~w ~~€ t~ Abe used? ~ ~ e S ~ r~ 1 ~e, ~n i -~~ c~c' ~ e~ rc.. rv. s W 'e- c~ ~ 10. r~r does ~~ ~ item 1~ ~ t~ coa~ttx~ ~~z ,~.- Yl A ~ c~ ~~ ~ O v~ ~ v SOC~s t~-,~SS~~-~, S~~e~.ev~, i h~e.l~,~~v,c~~t~~- ~?H~~ w ~c~,v InCre~ses Cc~rv.rn~r~~ o.wGCenQsS and tr~~-erac~toh wt+~, ovr -~ lI _ ~o c~crr€~~g ~ c~'ga~ti~ ~+~ gc-ven~u~#sY. ~ivafi~ dsmat, ~r fem. e~f_~~ SOCK C~-~s orl S~~~so~'S(j.nc~ Qr~va~~c~o nc~.~~uv~S 6~ ~ ~te~ent: m r~~vn~ is needsci tci aver yam, phase -mse the c-# ties ) ~a~~~; ~~eQ~s ~S ~~ ~ -i-~. ~ ~~~ W ~ n~ SUY1~y,(~,~5, Je.Y~.a~~~,Ibia3~Fe~o,b~l3~ao%c .cr ''~=~-sAjt... ~Y W ~ij~C13~ 0~~?Ilpl(S COIOI3~0 - Jelt?OttL US >,u~ Abaut Us Nan The mission of Speaal Olympics Cobrado (SOCO) is to protide year-round sports training and athletic competition in a variety of Olympic-type sports for cfiiklren and adults with developnnental disabilities, e'sght years of age and older, giving them continuing opportunities too develop PhYs~! fitness, derreonstrate rnurage, eoe joy and participate in a sharing of g'rffis, . skills and friendship with their families; other Speaa! Otympics athletes and the community. for oar l-oco.L 5~,~~taLr~ee~.s ~~~,Le..~es t'e~L~s ova Vol u,n-~ee~s. W~-~l,ov~ fi~~m -\~\~ ~..~e.. ~ S r,0 Qf'~~rAM~ ~~ wog\~ ~v~-- o~ ~Lc\ Qe~.\L ~~ c~,v~~r~ Jan.c.~~ ~~~, ~o~ skttn~l c~v,c~ ~o.~k~n~ t s ~.~~c,.~s ~ C©n tev" n -~- T \~ (~S ~ ~ ~e v~ t~u o v~ ~ -e J ~ ~ 1, ~Co ~ ~ ~\~\\ ~ ~ .~ ~ h e,~. ~ ~'~ e ,~ w,t ~. ~ ~~ ~ S ~ S ,~~,: ~ec~p,~. ~e.~~s ~oQv~.a~~~3v'1 w~~cl-, U-~~ See ~vQS' av~c~ c7v~~t` p,C~o.~ r , a ~ ~b en e-~~~ ~~ ~1~..._. ~~ -~ ~ y -~~ ~ ~c o~'~ ~ -e -~h es e a~l~ ~~~- W~~~, o~~oc-~~~~~-~es o.r~ c~. ~~...1 ~~ ~~~reSs ~~e.irnS~LvpS ~~c~ ` l `~ a ,~ c~ h e ~,.~ ~~ ~-o ~ c-t- ~ ~ ~ ~ e ~'h ~ -'l~e s ~ ~ r~S c~ v~ ~ C'ee c e ~,T t o r~ ~ _ ~, 4.~~~ ~ t~ t ~es -rh ~ s vc~~,~,~e:~ ~~~ec~s Jul-29-2001 11:57am From-TO4JN 4F VAII 9704792157 T-G37 P.004/007 F-890 A~Pl.i~'.ATICDN F(DR. TUW:1V ~tlF' V`AIL F'(.?N 1JI:NCG C:;~1~T1"P~~, .T_l~]~7'~I~.•E.T(.~TI(~fita .411. applu~itions must 1:+~ s~a171~~ittNCj. fh the 7: ~w'n c~i' jail l~rov.id.e 1? Capi.FS ~f. tl.~e apl.~licati~xt. Arty ~xp}ilic~ttia:n r wifl't .fewc-~r tE~~~n '.t.l ~:upies wall. nut bra cr~z~ider~~~:l. l':I~ase s~nc~ a}~,l~licatioi~ t~~: '1:'~~wn of Vail. Penny i-larpa, A.t-cuuntin~'["~~=h. 75 ~tttb 1~ronta~;e Road 'vVest Vail, Colorado $7.x•57 1~or q,uestacsiks c>n tha financial st~:itemextts, phase 6 E~r.i. July 3t~, 20Q4 by 5:00 I'.M.. Xcn~ mitst ivc~c~ afttx that dafe c,r arty aplilicatiU2t pac~1cE~t p ~ ~ ~ Du~t,+u.~4u~ y.s,~. a o03 Harpe afi ~?9-?1C10. _i): Z Y C.L' 1 Yli? tll'J'.'1..1L~i 1 J;~.~1vv~j~' s i~~iv` a„_,__~~iv i, ~.~,"a • .. p :1. 1\~ame ~f ar~;axuzatioat: 4'E~,l ` ,~D ~~,^~,9, "°'~ `~Z..,l~,~~~,:°~ w~.'t' 4.~~~, ~'~ ~ ,, '' °f 2. ~~c)n.iai:f}~Frrsou:;S~r;;'~~~ ~~'--1~~1 '~~":~~~.,'V°~ ::1. 1.v1~~i:Iutg e-~.c;Lc:Fres~ ~~. ~..% . ~1: ~~;a,~. `~ ~~~ ~ ~ ~: ~~~:?(`~..=artv~.':~ ; ~d ~ ~° ~ '~ .y ~ ~~. •r~,l~~pl~~,~~~: ~ ..~~y ~. ~4. x ~ _ ~~ ld-I~. 9 ~d.la c,c.. «• s . --~ a. R![exxtbers avid Titles of ;Your ~~~verxxin bo• ~~.: .~~ ~ ~~ ~`e ,~.~e~~-"~~~ f). C-llxlfQ~~f~C.C~YI.~:C.7.L'Ylit~~1C°~I7 Y~~.C+~11.P_S~C'.4;~: ~ .~f'~ ., a ~/(~ . ~~ 'w`~`:%b:.~.to~.~a -rV'"1 IvLirc:LU~~ ~~ 'S'rY.tiL Ct~ ~ ~l'7`~+'7'i ~.ti4uT"(,C~ t`k,--f.'~l~'tiysL'~. n. C.7rga.'tuzat,~n fasc~xl. year-end: ~ ~' ~. Ara your ~oc~l`s,aud.itetil.? '~t~-`~ , 9. Hc~w will fhe can x~iY~iiti~~n be us cl? - 1t 2U. AT:1 rv I_~1r.~~s 3jc~ty rc:~u~~t support item. ~1~ ~f the ~.~nfribtxtion policy? _.p#.~~ ~ j V~'~ ~`~ ~ .~ -y` e-d..f!• 9?~ ar•.r~r` C@%`eKi~.K~+°tb~`7 1 ~/A°'! _ eP,e~l''~ L`.'"~"i t.'"~ .dam 1 -,~i ~ "d% ~ ~ , ~ ~ ' ~ ~~.'"~"'~ '~M t~~°~ ll`iLt:~.~j,~.y„y~•~K.t. writ 10e41~cav~ CP "(7 . [Nho ~-urrexttly funds .yrou.c oargulizati.on 'c}tf~ex f;overnm.enfs, p~7vate dona~(t~~io~ns],, usp2 fees, ~- L~"'~- . Ctl=.~? ~`A.3''~~ U~° C~i '?a`,^i.'L.~ f ~c~°L'7~~~ ' ~°'~r44''i~C'`~iL°`7 1. ~. C7r.~;aniz~+:tion's xr~issiun atatente»t: ,.- ~i ~~. (lx rn.c)ze rooxxt i5 nc~ecl.cd to answer. ~l~.ir-.stiaxas, please u. of this pa~~e.) JUL 29,2004 12:01 9704792157 Page 4 ~A ~ r ~~9 - ~ ~ ~° a.,c~~ +~~. ~.l ( ~~.`~ ©~- cam,. - -~-~=~,.:8-~., ~„~~-~,,.~~-~ ~~ ~-{~~~ _~` Jul-Z9-2004 11:58am From-TQ1YN OF VAIL 9704792157 T-087 P.005/007 F-890 APPLICAT1Cl1V 1~QTt TC7WN Balanr_~~ Sh Insiructians: P.aun~l x.11 figures tc- the nearest dalldx. 1'1e, Most leceni Assets: ~ ti€ t e ,$ ~ E m Total Assets ~ V ~! ~~~~ T i zbilitie..: f Tc~talI.;iat-iliticas Nc:~l: Warth. (Total. Assets Minaxa'1'c~t;:il l.,ialaiEi tit~~) rn ~ C 9• se ~Sresent in as notch detail as possible. C_'ompletecl JUL 29,2004 12:02 9709792157 Page 5 Jul-29-2004 11:58am From-T04UN OF VAIL 9704792157 T-637 P.006/007 F-890 APPI,I~A'I'ION EC~It 7'Q ' C7Y! VAIL, Y~Y.ll*TTaIN'G St~3texalent of Sours ~s zixi Users Tnstnac~ians: Itratancl 11I fiTarE,s tci tti.~~ x~eaxest c~loliar. l~l ~ xse px~seJ.tt as xn-zc•h detail as pcassxble. I~C' V P_J.IU.C?S: (List by fi~ndit~~; sc?urccl Total. l2crvenue Fi~:,}~ir:rLSF,S: `•~ "~ ~~ Tc~t~t:l Pevra~.rae ~tilinus }'xpey~.~c~ ~; ~ ~~ ~,.~ ,~. ~ ': !; JUL 29,2004 12:02 9704792157 Page 6 -12:13 PM VAIL JUNIOR HOCKEY ' 07/14/04 Accrual Basis Profit & Loss Budget vs. Actual July 2003 through June 2004 Jul '03 -Jun 04 B= e= $ Over Budget Income 3100 • Registrations 128,900.00 133,550.00 -4,650.00 3200 • Sponsorships 58,833.00 75,000.00 -16,167.00 3300 • Golf Tournament 850.00 0.00 850.00 3410 • Special Program Income 1,464.00 1,500.00 -36.00 3500 • November Tournament 41,449.64 32,500.00 8,949.64 3600 • Retail Sales -2,206.00 0.00 -2,206.00 3620 • Redwing Alumni 190.00 0.00 190.00 3630 • Skate Swap 99.00 3700 • Scholarships 2,500.00 1,750.00 750.00 3750 • Interest Income 505.25 500.00 5.25 3760 • Miscellaneous donations 2,550.00 0.00 2,550.00 3800 • Misc. Income 1,532.00 0.00 1,532.00 Totallncome 236,666.89 24 -8,133.11 Expense 5110 • Coaching Expense 14,300.74 8,500.00 5,800.74 5120 • Director Expense 50,322.80 50,860.00 -537.20 5210 • Advertisement 1,445.13 2,000.00 -554.87 5260 • Bad Debts 5,205.00 0.00 5,205.00 5270 • Bank Charges 0.00 100.00 -100.00 5320 • Credit Card Commissions 2,218.24 1,500.00 718.24 5500 • Insurance 0.00 325.00 -325.00 5560 • Legal & Accounting 8,718.00 9,000.00 -282.00 5570 • Fees -CAHA/USA Hockey 6,490.00 7,700.00 -1,210.00 5575 • High School Retail -2,761.44 -1,500.00 -1,261.44 5580 • Fundraising Expense 86.70 0.00 86.70 5581 • High School Hockey 21,537.98 24,900.00 -3,362.02 5590 • Misc. Expense 217.81 0.00 217.81 5600 • Office Supplies & Exp 1,193.07 2,500.00 -1,306.93 5620 • Meeting Expense 238.93 100.00 138.93 5670 • Ice Time 92,433.75 100,000.00 -7,566.25 5680 • Rent 627.70 500.00 127.70 5720 • Repairs 0.00 500.00 -500.00 5760 • Equipment Purchases -216.01 3,500.00 -3,716.01 5820 • Referee Expense 6,246.55 7,900.00 -1,653.45 5850 • Special Event Expense 100.00 5880 • Team Tournament Fees 9,691.48 14,700.00 -5,008.52 5900 • Telephone 3,675.79 2,500.00 1,175.79 5920 • Team Uniforms 4,056.00 -3,000.00 7,056.00 5950 • Website Expense 2,180.00 2,000.00 180.00 Total Expense 228,008.22 23 -6,576.78 Net Income 8,658.67 10,215.00 -1,556.33 Page 1 of 1 'L APPLICATION FOR TOWN OF VAIL FUNDING 1. Name of organization Vail Valley Medical Center Volunteer Corps Apri15, 2005-Luncheon and Fashion Show.Fundraiser 2. Contact person: Carolyn Pope 3., Mailing address: P.O. Box 2564, Edwards, CO 81632 4. Telephone: 970-926-9775 5. Members and Titles of your governing board: ~3 Annual Spring Luncheon organizing committee is comprised of Vail Valley business leaders and volunteers. The Committee members vary from year to year 5. Amount of contribution requested I~Iand~°contriliutionof parkuig at Lio`nshead~;for Apn16 2005' Luncheon~and=Fashion Show/S11aw CancerCeriter attendees{500-b00)== $3,000~`estimated amount. . 7. Organization fiscal year-end:. May 31 8. Are your books audited? Yes 9. How will the contribution be used? April 6, 2005 Luncheon and Fashion Show/Shaw Cancer Center attendees and volunteers receive free parking during luncheon. 10. How does your request support item 1C of the contr~ution policy? ALL PROCEEDS FROM THE APRIL 6 LUNCHEON AND FASHION SHOW WILL GO TOWARD FUNDING OF THE SHAW CANCER CENTER OR A SPECIFIED PROGRAM OF THE SHAW CANCER CENTER'FOR PATIENTS UNDERGOING TREATMENT FOR CANCER. 11. Who currently funds your organization (other governments, private donations, user fees, etc.)? The Spring Luncheon is supported by local, state, national and individual donations as well as event fees. 12 Organization's mission statement: To provide funding for the programs, reseazch and treatments available at the Shaw Cancer Center to assist patients and their families during treatment for cancer. 4 APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet Instructions: Round all figures to the nearest dollar. Please present in as much detail as possible. Most Recent Completed Fiscal Year Date: ) Assets: $0.00 THIS IS NOT APPLICABLE DUE TO THE. FACT THAT THIS LS A ONE-TIl~~E EVENT ONLY. ALL NET PROCEEDS WILL GO TOWARD THE SHAW CANCER CENTER ANDA SPECIFIED RESEARCH AREA. SINCE THE EVENT IS A BENEFIT, THERE ARE NO ASSETS, NO LIABILITIES AND THERE IS NO N NET WORTH. Total Assets $ 0.00 Liabilities: $ 0.00 Total Liabilities $ 0.00 Net Worth (Total Assets Minus Total Liabilities) $ 0.00 5 . ' Y~ APPLICATION FOR TOWN OF VAIL FUNDING Statement of Sources and Uses . Current Fiscal Year Budget REVENUES: (Listed by funding source) EVENT FEES: 400 C~3 $65.00 PATRON TABLES: 10® $2,000.00 SPONSORS: lOQ $1,500.00 RAFFLE: SILENT AUCTION: TOTAL REVENUE: EXPENSES: Marriott Deposit Catering: Invitations: Decorations: Advertising: Neiman Mazctxs Expense: TOTAL EXPENSES: $26,000.00 $20,000.00 $15,000.00 $10,000.00 10 000.00 $81, 000.00 $ 500.00 $19,000.00 $ 4,000.00 $ 2,800.00 $ 4,600.00 7 500.00 $38,400.00 TOTAL REVENUE LESS EXPENSES: 600.00 6 APPLICATION FOR TOWN O.F VAIL FUNDING JULY 2004 Bettjr Ford Alpine Gardens Nicola Ripley 183 Gore Creek Drive Vail, Co 81657 (970) 476-0103 5.Members and Titles of Governing Board Betty Ford June Vanourek Howard Gardener Amy Phillips Gwen Scalpello Helen Fritch Jackie Allen- Benson Sharon Balius Frank Barborek Sherry Dorward Deane Hall Jr Alison Hoverston Richard Liebhaber Todd Oppenheimer Anne Rainey Bill Stufflebeem Honorary Director ~A President Private Investor Treasurer Owner, West Vail Liquor Mart Vice President HPJ Media Ventures, Advertising Account Executive Secretary IBM Corporation, Retired President Emereta Co-Owner, Sitzmark Lodge, Vail Owner, The Old Gypsum Printer, Govenor's Commission on Community Service. University of Michigan -Retired Retired, Chevron Corp. Sherry Donvard Landscape Architecture PC President Mountain Media, Denver. Gorsuch Ltd. -Retail sales and buyer Consultant Town of Vail Representative Civic leader Artist 6. Contribution Requested $44;000 Pond re-grade and construction 35,000 Plant Material 5,000 10% contingency 4,000 7. Fiscal Year end September 2004 8. Books are audited by McMahon and Associates 9. How Will the Contribution be Used? To repair and re-model the Upper Alpine Pools as part of a~eneral improvement of the North-East entrance to thegardens The gardens are extremely appreciative that we have been included in the RETT funds annual budget for operating support. We appreciate that the Town of Vail values the gardens as the great asset it is to the Vail community and the visitor alike. However, the gardens has capital needs to take care of the existing gardens, and this year we have been faced with additional costs to fix leaks in the main water feature. In fact, we have been unable to run the feature for the past two summer seasons. We have made major repairs to the lower pond and the return water pipeline. This capital request addresses the final phase of this project, with a repair and renovation proposal for the upper `alpine pools' at the North-East entrance to the gardens. Work began in 1998 on the Alpine Rock Garden. This magnificent half-acre addition to the gardens has become the highlight. The central cascading waterfall has been admired by thousands of visitors. We have worked hard to fix the problems and are currently able to operate the waterfall. However we are aware that the liner in the upper pools will soon need to be replaced. We would like to take this opportunity to greatly improve the appearance of the pools in conjunction with other improvements that are being made to improve the North-East entrance. The Garden Management Committee consisting of Sherry Dorward, Todd Oppenheimer, Bill Stufflebeam, and staff, has approved a design to create a natural beaver pond effect for the pools. Vegetation will meet the meandering waters edge creating a soft and tranquil look. Wetland plants, both flowering and non-flowering, will create an ecological habit that is both visually appealing and in keeping with the representation of native ecosystems that is integral to the environmental message of the Alpine Rock Garden. As part of this improvement, the old I'VC pond liner will be removed and replaced with a new liner, and improvements will be made to the circulation and filtration systems. Work will be performed in Spring 2005, ready for the 2005 garden season. This renovation is not only an essential repair to the feature but the improvements will bring this part of the garden up to a world class level in keeping with the rest of the Alpine Rock Garden. The Betty Ford Alpine Gardens has achieved a status of the World's premier high altitude botanic garden. With thousands of visitors a year, local, national and international, to enjoy the beauty of the gardens, our magnificent plant collections, our educational programs and our guided tours, we are sure that the Town will see this as a sound investment in the future of the Town, especially as we all celebrate Vail's New Dawn. 10. How does the request support a positive, sustained economic climate and environmentally sensitive quality of life? As a nationally and internationally recognized public botanic garden, Betty Ford Alpine Gardens attracts thousands of summer visitors to the Vail Valley. They come to observe its beauty, to experience its tranquility, to learn about alpine plants and gardening at high altitude and to honor Betty Ford. With our new focus on endangered, threatened, rare, Colorado native and international high altitude plants,' we have significantly increased our commitment to an environmentally sensitive quality of life. Betty Ford Alpine Gardens support and uphold the Town's mission through providing a world class educational and recreational experience for residents and visitors alike and contribute to the Town vision of being the premier resort community. 11. Who Currently Funds Your Organization? The gardens are funded entirely by private donations, grants and gift shop revenue . Of our $300,000 annual operating budget for 2004 Town of Vail 17%. Memberships 16% Donation Boxes 6% Individual donations 7% Grants 7% Tours and weddings 2% Gift shop 25% :Events 20% (Our two most recent grants have come from El Pomar and GOCO) Repairs to the water feature have been funded as follows Lower pool $16,000 individual donations Water pipe $11,000 iii kind Colorado Alpines Upper alpine pools $44,000 12. Mission Statement "We are horticultural pioneers,. teaching and celebrating the value of plants in our lives; we provide unique educational and environmental programs; we encourage community beautification and plant research; and we develop and maintain Betty Ford Alpine Gardens. " APPLICATION FOR TOWN OF VAIL FUNDING Balance Sheet Most Recent Completed Fiscal Year (Date: 9/30/03 ) Assets: Cash $ 46,371.00 Endowment $ 155,455.00 Accounts Received $ 6,327.00 Inventory $ 4,385.00 Fixed Assets $ 2,288,613.00 Total Assets $ 2,501,151.00 Liabilities: External Loans $ 45,000.00 Accounts Payable $ 1,238.00 Total Liabilities $ 46,238.00 Net Worth (Total Assets Minus Total Liabilities) $ 2,454,913.00 r APPLICATION FOR TOWN OF VAIL FUNDING Statement of Sources and Uses Current Fiscal Year Budget Revenues: Membership $ 55,000.00 (List by funding source) T.O.V. $ 75,000.00 Individual Donations $ 38,000.00 Grants $ 48,000.00 Events (Net) $ 76,901.00 Endowment income $ 4,000.00 Miscellaneous $ 15,000.00 Total Revenue Expenses: Total Expenses Garden - Education Administration Development Capital Debt Payment's $ 311,901.00 $ 95, 725.00 $ 57,000.00 $ 51,820.00 $ 16,401.00 $ 3,000.00 $ 109,029.00 $ ~ 332.98 Total Revenue Minus Expense $ 21,074.00 Cash from last year $ ' 32,771.00 Cash at end of year $ 11,697.00 *Debt payment reflect remaining debt on the Children's and Schoolhouse Garden As of 7/30/04 all external debt has been paid and remaining is $64,000 in internal debt. _, Rage 1 Gma Bentz Betty Ford Gardens Grant Request fi ~.a ,~ _ .~ __~ ..~ ..m v~_...~._ . e.~.~_..~ . m..E... _ .~_.:~, ~... ~ _,~. .._M_~_ ._,_._ ~__._.. - From: "Nicola and Danny Johnson" <njohnson@ctive.com> To: <pbrandmeyer@vailgov.com> Date: 8/25/04 9:20:48 PM Subject: Betty Ford Gardens Grant Request Pam, I hope that this email will clarify questions regarding the grant request to the Town of Vail for Repair and Renovation of the Upper Alpine Pools at Betty Ford. Alpine Gardens. The project should be considered as "improvements" to the alpine pools. While replacement of the liner is necessary as part of repairs to the water feature, this is in itself a small part of this project, which will significantly improve the appearance of the feature and this whole north-east entrance of the garden. As stated in the grant request the rather sterile circular pools will be re-shaped to create a beautiful, naturalistic mountain 'beaver pond' surrounded by native flowers. Please do not hesitate to contact us should there be any questions regarding this grant request. Thank you Nicola Ripley Director of Horticulture Betty Ford Alpine Gardens APPLICATION FOR TOWN OF VAIL FUNDING PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK Name of organization: 2. Contact person: 3. Mailing address: Vail Symposium Ebby Pinson P.O. Box 3038, Vail, Colorado 81658 4. Telephone: 970-476-0954 Members and Titles of your governing board: Michael Balk- Investment Banker, Director of the Vail Valley Institute Dr. Gary Cage- Dermatologist, Vail Valley Doris Dewtoir Retired Lobbyist, Trustee of Colorado Mountain College Pam Elsner- Retired Executive Director of Illinois Action for Children, Lagrange, Illinois Sandra Morgan- Retired Marketing Consultant, active member of Vail Club 50 Karen Morter- Office Manager for Morter Architects Priscilla O'Neil- Director of the Vail Valley Institute, Director of St. Timothy's School, Stevenson, Maryland Ebby Pinson- President of the Vail Symposium, Director of the Vail Eagle Valley Rotary Club Nancy Slowikowski- Attorney, Director of the Vail Symposium Karin Weber- Past President of Bravo!- Vail Valley Music Festival Dr. Dennis Wentz- Retired physician 6. Amount of contribution requested: `'Use of Donovan Pavillion in the winter of 2004-05 for a weekday evenin event (Monday through Thursday). 7. Organization fiscal year-end: December 31, 2004 8. Are your books audited? No, but they are reviewed annually by a Certified Public Accountant. Our operating budget is not large enough to require an annual audit. 9. -How will the contribution be used? The Vail Symposium would like to host an evenin event for the community during the week, possibly for An Evening with Authors/Festival of Words (part of the Vail Symposium's literary series) 10. How does your request support' item 1C of the contribution policy? The Vail Symposium is anon-profit grass-roots organization that has been a part of the life and history of Vail for the past 29 years. Our role in the community has evolved; however, our mission has not (see item #12). We strive to give our community the opportunity to reflect on issues outside our immediate surroundings as well as focus on local concerns and interests. We work very hard to provide winter and summer programs that are both appealing and affordable for all members of our community. 1 11. Who currently funds your organization (other governments, private donations, user fees, etc.)? Asa 501( c)(3), we are funded by private donors and local businesses. 12. Organization's mission statement: The Vail Symposium was created in 1971 as an educational, literary and cultural organization for the purposes of creating, fostering, supporting and producing a forum for enlightenment and dialogue between individuals and the community, and the between community and the world beyond our Valley. 2 11:26 AM 08/09/04 Accrual Basis Vail Symposium ..Balance Sheet As of December 31, 2003 Dec 31, 03 ASSETS Current Assets Checking/Savings Alpine Bank Money Market Money Market #12939 Mat 6/30103 10,799.01 Money Market #16337 Mat 8/12/03 10,134.71 Total Alpine Bank Money Market 20,933.72 Vail Symposium Checking 34,558.40 Total Checking/Savings 55,492.12 Accounts Receivable Accounts Receivable 2,095.21 Total Accounts Receivable 2,095.21 Other Current Assets Petry Cash 125.00 Total Other Current Assets 125.00 Total Current Assets 57,712.33 Fixed Assets Accumulated Depreciation -3,277.00 Audio Visual Equipment 1,172.53 Office Equipment Computer 2,325.50 File Cabinets 519.43 Printers 300.00 Software 1,641.03 Total Office Equipment 4,785.96 Total Fixed Assets 2,681.49 TOTAL ASSETS 60,393.82 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable Accounts Payable 178.93 Total Accounts Payable 178.93 Credit Cards Capital One Card 677.47 Platinum Plus Master Card -95.00 Total Credit Cards 582.47 Other Current Liabilities Payroll Liabilities 5,832.85 Total Other Current Liabilities 5,832.85 Total Current Liabilities 6,594.25 Total Liabilities 6,594.25 Equity Opening Bal Equity 9,480.68 Retained Earnings 28,758.11 Net Income 15,560.78 Total Equity 53,799.57 TOTAL LIABILITIES 8 EQUITY 60,393.82 Page 1 . 11:zs AM Vail Symposium osios~oa Accrual Basis PI'Ofit 8c LOSS January through December 2003 Jan -Dec 03 Income Event Sales 33,819.00 Fund Raising Board Member Donations 11,000.00 Challenge Grant 35,000.00 Fund Raising Events 264.00 General Donors 38,768.47 Grant Donations -150.00 Sales Income 2,596.90 Sponsor Income 9,000.00 Total Fund Raising 96,479:37 Interest Income 340.14 Professional Fee.lncome 11,100.00 Total Income 14 Expense Administration Computer Services 794.75 Office Expense 864.93 Payroll Expenses Administrative Salary 25,710.90 Director Salary 37,350.00 Payroll Expenses -Other 1,632.36 Total Payroll Expenses Shipping and Postage 234.19 Supplies 6,245.15 Total Administration 7 Advertising and Marketing Brochures 8,265.52 Design 750.00 Postage 3,494.88 Programs 1,904.88 Publications 713.75 Web Site Maintenance 208.50 Web Site -Other 1,346.19 Total Web Site Total Advertising and Marketing 16,683.72 Page 1 of 2 11:28 AM • 08/09/04 Accrual Basis Bank Service Charge Credit Card Discount Depreciation Expense Donations Dues and Subscriptions Education/Conferences Event Expense Admission Costs Audio-Visual Film Royalties Food and Refreshments Gifts Honorarium Paid Dinners Promoters Allocations Set-up Expenses Travel Venue Costs Total Event Expense Fund Raising Expense Insurance Interest Expense Licenses and Permits Meals and Entertainment Miscellaneous Professional Fees Legal Total Professional Fees Rent Telephone Total Expense Net Income Vail Symposium Profit & Loss January through December 2003 Jan -Dec 03 -19.90 1,157.84 1,739.00 270.00 878.00 25.00 96.00 780.75 1,587.60 9,103.38 643.00 3,950.00 2,853.82 1,566.35 1,683.43 2,590.67 1,826.12 2~~ 2,428.52 1,848.00 129.74 94.00 299.74 -50.42 998.50 50 1,200.00 1,108.74 12~~. 13,434.63 Page 2 of 2 ,~ . (IeJ TOWN OF ~AIL~% `~ Office of the Town Manager 75 South Frontage Road Yail, Colorado 81657 970-479-2105 FAX 970-479-2157 July 16, 2004 Vail Town Council 75 South Frontage Road Vail, CO 81657 To the Vail Town Council: Per the Town Council's stated policy for Council Contributions, the town staff would like to request the following uses at the Donovan Pavilion for the 'OS contribution season: Annual Town Meeting TBD ' Annual Clean Up Day TBD 2 Per previous direction, in'04 the Donovan Pavilion will be used for the coordinated Primary Election on Tuesday, August 3, 2004, and the coordinated General Election on .Tuesday, November 2, 2004. It is anticipated, but not confirmed, there will be a request for a coordinated county-wide election'in November'O5. Thank you for your consideration of the above requests. Sincerely, TOWN OF VAIL "° ~. ~ Pamela A. Brandmeyer Assistant Town Manager xc: Gina Bentz Judy Camp Suzanne Silverthorn Bill Carlson ~~~ RECYCLED PAPER ~~am brandmeyer Businesses represented by the C7B ~ ~ ~ age --- --- -~---. _ _ _~ - -_ - _ _ ._ ~_ _ _. _ _ __ _ ..~-~-- P 1 From: "Kelli McDonald" <kmcdonald@visitvailvalley.com> To: "'Brandmeyer, Pam"' <pbrandmeyer@ci.vail.co.us>, "Gina Bentz" ~ ~~ <gbentz@vailgov.com> -~W Date: 8/24/04 3:01:45 PM Subject: Businesses represented by the WCTB ~~~~ Hi Pam, ~~~ /J~~ Got your voicemail message and left you one as well, but wanted to get you this information in writing, too The Success Connections Awards gala that we would like to hold at Donovan Pavilion in January will be attended by businesses valleywide. Here is how our membership breaks out by community as of 7/01/04: Town of Vail - 255 businesses represented out of 582 business license holders (44% penetration -the most in any community we serve) Edwards - 183 businesses Avon - 159 Eagle Vail - 79 Beaver Creek - 72 Minturn - 35 Eagle/Gypsum/out of area - 135 TOTAL - 921 Vail businesses account for 28% of all businesses represented by the WCTB. (But, again, the penetration into Vail is greater than into any other community we serve). Let me know if you have any further questions - I am here to serve! Kelli Kelli McDonald Vice President Marketing Vail Valley Chamber and Tourism Bureau 970.477.4016 Check out the WCTB's new web site! CC: "Frank Johnson" <frank@visitvailvalley.com>