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HomeMy WebLinkAbout2004-09-21 Support Documentation Town Council Work Session~:~ ~~ TOWN OF VAIL (TOV) WORK SESSION AGENDA 8:30 A.M., SEPTEMBER 21, 2004 VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. A light breakfast will be served 1. Russ Forrest ITEM/TOPIC: Conference Center Alternative Site Plans: Joint Planning and Environmental Commission (PEC) /Design Review Board (DRB) / TOV Redevelopment Discussion: (2 hrs.) Action Requested of Council: The Conference Center Design Team will present 3 Site Plans for Conference Center .and Lionshead Parking Structure. These site plans are intended to address parking, the possibility of an additional transit facility on the site, streetscape concepts, circulation for the conference center and parking structure, and how the conference center will be located on the site. Council is requested to receive a presentation by the design team on three design concepts and request any additional information or concepts they believe should be further explored. On October 5th, another joint meeting is planned to further refine the potential site plan(s). 2. George Ruher ITEM/TOPIC: PEC/DRB Update (10 min.) 3. Krista Miller ITEM/TOPIC: Compensation and Benefits Study Follow-Up. Stan Zemler (30 min.) 4. Judy Camp ITEM/TOPIC: Council Review of First Draft of Five Year Capital Projection. (30 min.) 5. Judy Camp ITEM/TOPIC: Council Review of First Draft of Five Year RETT Projection. (30 min.) Working Lunch (10 min. break) 6. Judy Camp ITEM/TOPIC: Donovan Pavilion Management Company 2005 Laurie Asmussen Budget Presentation. (15 min.) Pam Brandmeyer ~: = 7. Leslie Pickling ITEMROPIC: Art in Public Places Update. (40 min.) ACTION REQUESTED OF COUNCIL: Review, Comment, Advise BACKGROUND RATIONALE: The Art in Public Places Board met with the Town Council in April and asked, "How can we keep you better informed of our activities, projects and plans?" - Newly formed subcommittees - Actions agreed upon at last AIPP Board retreat - 2005 budget - Seibert Circle ACTION REQUESTED OF COUNCIL: Discuss .with AIPP on how to proceed with design for Seibert Circle. Set budget for redevelopment. BACKGROUND RATIONALE: The Town Council directed the Art in Public Places board to study Seibert Circle. AIPP finds that the current design does not capture the European flavor of the village. The hard surfaces combined with a lack of vegetation make the plaza cold, exposed and uninviting. AIPP recommends that Seibert Circle is redesigned in conjunction with the streetscape improvements on Bridge Street and Hansen Ranch Road. The sculpture currently in Seibert Circle should be re-located to a more complementary, park-like, setting. A new design for Seibert Circle should honor our founder's and their vision for a European Village. By continuing the cobble paving on Bridge Street into the plaza, Seibert Circle will appear more fully integrated into the new village design. .AIPP recommends that a European style water feature that pays tribute to the 10~' Mountain Division should be included in the design. 8. ITEM/TOPIC: Information Update. (10 min.) - Update on Private Sector streetscape Contributions LOWER BRIDGE STREET Russell's Building- no impacted area Slifer Building -check received Gorsuch Building - no impacted area on Lower Bridge St Covered Bridge Building -owner (Florescue) does not want to participate, Exiting payers/ snowmelt to remain in tact Castoff Gramshammer- owners do not want to participate WALL STREET/ EATON PLAZA Bridge Street Building- agreement signed/ payment plan Wall Street Building/Lazier- Vail Sports Building- check sent 1 `-~ l One Vail Place- Plaza Lodge Building- agreement signed/ payment plan 9. ITEM/TOPIC: Matters from Mayor & Council. (10 min.) 10. Matt Mire ITEM/TOPIC: Executive Session. (1 hr.) - Conference w/ attorney and negotiations Re: Gore Creek Place anal Lionshead Core Site Improvement Agreements. Pursuant to C.R.S. 24-6-402(4)(b)(e) 11. ITEM/TOPIC: Adjournment. (2:35 P.M.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT 12:00 NOON, TUESDAY, OCTOBER 5, 2004 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. MEMORANDUM TO: Vail Town Council FROM: Conference Center Advisory Committee DATE: September 21, 2004 SUBJECT: Update on the Vail Conference Center & request to move forward with recommended next steps. Planner: Russell Forrest 1. PURPOSE The Vail Conference Center Advisory Committee (Committee) is providing the following for the Vail Town Council: 1. Introduction of the Master Plan concepts from Fentress Bradburn Architects (Design Team) 2. BACKGROUND On August 17, 2004, the Town Council authorized the Town Manager to sign a contract with the Design Team, allowing them to begin the Vail Conference Center design process, starting with development of a site Master Plan. 3. DESCRIPTION OF REQUESTS 1. Introduction of the Master Plan concepts Attachment A includes narrative and diagrammatic representations of five different Master Plan options developed to date. The design process began with an information gathering stage from August 18th through September 7th. Throughout this time period, the Design Team met with numerous stakeholders, adjacent property owners, and the general public to gather as much existing information, comments, and concerns as possible before beginning to develop the possible design alternatives. A three-day charette process took place from September gtn through the 10th in which the design team reviewed and synthesized the existing information before beginning to develop different Master Plan concepts with the input of the Town Staff and adjacent property owners. Staff requests the Town Council's review the attached Master Plan options and provide input for the Design Team. Page 1 of 2 4. PROPOSED NEXT STEPS The flow chart in Attachment B reviews explains in detail the proposed next steps through the end of the year and contains a summary of the activities to take place through July 2005. The next major steps include: 1. September 22, 2004: Presentation of Master Plan options to the Committee and Town of Vail Staff 2. September 22, 2004: Public Presentation of Master Plan options and review of the process going forward at the Town of Vail Library from 4PM - 6PM 3. October 5, 2004: Joint Town Council/PEC/DRB meeting to further discuss refined Master Plan options 4. October 12, 2004: Public Presentation of refined Master Plan options and review of the process going forward 5. October 18, 2004: Committee review of refined Master Plan options and recommendation of preferred Master Plan alternative to Town Council 6. October 19, 2004: Town Council approval of preferred Master Plan Attachment A: Master Plan Options Attachment B: Updated Process Flow Chart Page 2 of 2 Attachment A: Master Plan Options PLANNING AND ENVIRONMENTAL COMMISSION PUBLIC MEETING ~~~~' { Monday, September 13, 2004 PROJECT ORIENTATION -Community Development Dept. PUBLIC WELCOME 12:00 pm MEMBERS PRESENT MEMBERS ABSENT Chas Bernhardt Doug Cahill Anne Gunion Bill Jewitt Rollie Kjesbo George Lamb David Viele Site Visits 1. Vista Bahn Building - 333 Hanson Ranch Road 2. Sitzmark Building -183 Gore Creek Drive 3. Sonnenalp Resort of Vail - 20 Vail Road 4. Cascade Village -1325 Westhaven Drive 5. Crossroads East - 141 and 143 Meadow Drive 6. Forstl Residence - 2714 Larkspur Lane 7. Manor Vail Lodge - 595 Vail Valley Drive 8. Briar Patch - 1390 Buffehr Creek Road Driver: George NOTE: If the PEC hearing.extends until 6:00 p.m., the Commission may break for dinner from 6:00 - 6:30 p.m. Public Hearing -Town Council Chambers 2:00 pm 1. A request for final review of a major exterior alteration, pursuant to Section 12-7A-12, Exterior Alterations or Modifications, and a request for a conditional use permit, pursuant to Section 12- 7A-3, Conditional Use Permits, Vail Town Code, to allow for a lodge, including accessory eating, drinking or retail establishments located within the principal use and occupying between 'ten percent (10%) and fifteen percent (15%) of the total gross residential floor are of the main structure or structures on the site, located at 20 Vail Road (Sonnenalp Resort of Vail)/Lots K . and L, Block 5E, Vail Village Filing 1, and setting forth details in regard thereto. Applicant: Sonnenalp Resort of Vail, represented by Resort Design Associates Planner: Elisabeth Eckel ACTION: Approved with condition(s) MOTION: Kjesbo .SECOND: Lamb VOTE: 7-0-0 CONDITION(S): 1) The applicant shall agree to proceed with construction of this phase of the project concurrently with the proposals which were approved by the Planning and Environmental Commission in 2003 and the applicant shall submit such a phasing plan to the Community Development Department prior to applying for a building permit for this aspect of the proposal. 2) The applicant shall submit a final parking plan designating the type and lay-out of all parking spaces required on site as a result of this proposal to the Community Development Department for review and approval prior to applying for a building permit for this phase of the project. Elisabeth Eckel introduced the project according to the memorandum. Mike Foster further explained the project and the purpose of the proposed enclosure Doug Cahill asked about the design of the enclosure and Mr. Foster described its flexibility to be used both during good and bad weather. Mr. Cahill also asked the applicant of his confidence that the project approved in 2003 would be finished, making the parking requirement related to this proposal valid. Mr. Foster replied affirmatively, that the first condition would not be problematic. The Commissioners had no further comment. 2. A request for final review of a conditional use permit, pursuant to Section 12-76-4, Permitted and Conditional Uses; Second Floor, Vail Town Code, to allow for an outdoor patio, located at . 333 Hanson Ranch Road (Vista Bahn Building)/Lot C, Block 2, Vail Village Filing 1, and setting forth details in regard thereto. Applicant: Remonov & Company, Inc., represented by Terrill Knight Plariner: Bill Gibson ACTION: Approved with condition(s) MOTION: Kjesbo SECOND: Bernhardt VOTE: 7-0-0 CONDITION(S): 1) This conditional use permit approval is contingent upon the applicant receiving Town of Vail design review approval for this proposal. 2) The use of the outdoor dining deck shall begin no earlier than 7:00 AM and end no later than 10:00 PM daily. 3) Amplified sound shall not be permitted in association with the use of the outdoor dining deck. 4) The use of the outdoor dining deck shall comply with the provisions of Section 5-1-7 (Noise Prohibited), Vail Town Code. Failure to comply with these provisions shall constitute both a violation of the -Vail Town Code and a violation of the conditions of approval for this conditional use permit. A violation of these provisions may allow the - Planning and EnvironmentaFCommission to revoke this conditional use permitapproval. 5) Any outdoor lighting associated with the outdoor dining deck shall comply with the provisions of Title 14 (Development Standards), Vail Town Code. Failure to comply with these provisions shall constitute both a violation of the Vail Town Code and a violation of the conditions of approval for this conditional use permit. violation of these provisions may allow the Planning and Environmental Commission to revoke this conditional use permit approval. 6) Any signage associated with or displayed upon the outdoor dining deck shall comply with the provisions of Title 11(Sign Regulations), Vail Town Code. Failure to comply with these provisions shall constitute both a violation of the Vail Town Code and a violation of the conditions of approval for this conditional use permit. A violation of these provisions may allow the Planning and Environmental Commission to revoke this conditional use permit approval. Bill Gibson introduced the project according to the memorandum. Terrill Knight, applicant's representative, gave a presentation bf the proposal and made himself available for questions. Charles Greenhouse, an attorney representing Bridge Street Lodge residential owners association, noted their associations objection to the proposal. He explained the main issue of the homeowners was one of excessive noise and they are concerned that the proposal will only exacerbate the existing noise problem. He stated that the applicant had already failed to comply to ordinances that the Town has instituted. Professional tests had been done to show that the use was in violation of the noise ordinance on several occasions. 2 Paul Johnson, of Christiania Lodge, stated that he failed to understand the conditions that were a part of the memorandum; so Bill Gibson restated the conditions as they were listed in the memorandum. Paul Johnson noted the Christiania's objection to the proposal. Tom List, a partner of Charlie Greenhouse, representing Oscar Tang, noted. his clients objection to the proposal. Ron Riley, the owner of Los Amigos, a nearby restaurant, spoke in favor of the proposal, stating that the club/bar aspect of Vail Village was nearly non-existent and this type of facility was integral to the Vail experience. He continued to say that the outdoor dining deck did not have to be attached to the problem of the noise coming from the nightclub. Jim Lamont, Vail Village Homeowner's Association, commented that the proposed use was in a transitional zone, and some problems existed around keeping the area vibrant but not a nuisance. He suggested that if an approval was given, an annual review be required, a compendium of complaints be kept, and hours of operation be imposed upon the use. Rick Mueller, Vista Bahn Building owner, stated that the nightlife in the Village was not what it should be for a resort of its stature and this proposal was meant to help the Town, both for visual and economical reasons. He stated that the Town had done its own noise level readings during which even the Creek was over the Town's noise level regulation. Steve Kaufman, owner of the Tap Room and Sanctuary, stated that the Tap Room does its best to add to the Town and to address problems as they arise. He stated that no complaints had been addressed to him directly, aside from one instance. Further, windows and doors are dead-bolted during the evening to keep noise from adversely affecting the neighbors: He stated that their only request was for a deck, which "polices itself" due to weather constraints. The Commissioners clarified that the Tap Room was a permitted use, the Sanctuary (i.e. the nightclub) was a separate conditional use, and the proposed deck was also a separate conditional use. The Commission noted that vitality. within the Village remains an important issue, and stated that dining decks are a positive amenity. The Commission stated their concerns about the noise issues related to the nightclub, but separated those issues from the deck proposal. The Commission expressed that with the appropriate conditions, the deck would be an appropriate use on the site. The Commissioner's strongly recommended that both the applicant and the neighbors work together to resolve the existing noise issues, and noted to the applicant that the Commission would "call-up" this approval if noise issues arise from the use of the deck. 3. A request for final review of a variance, pursuant to Chapter 12- 17, Variances, Vail Town Code, to allow for a variance from Section 12-7B-12, Height, Vail Town Code, and a request for a major exterior alteration, pursuant to Section 12-76-7, Exterior Alterations or Modifications, Vail Town Code, to allow for a new residential addition, located at 183 Gore Creek Drive (Sitzmark Building)/Lot A, Block 56, Vail Village Filing 1, and setting forth details in regard thereto. Applicant: Bob Fritch, represented by Fritzlen Pierce Architects Planner: Bill Gibson ACTION: Approved with condition(s) MOTION: Kjesbo SECOND: Lamb VOTE: 6-0-1 (Viele recused) CONDITION(S): 1) This approval shall be contingent upon the applicant receiving Town of Vail design review approval for this proposal. Bill Gibson introduced the project according to the memorandum. Bill Pierce, Fritzlen Pierce Architects, made himself available for questions. There was no additional Commissioner comment. 4. A request for a work session to discuss a major amendment to Special Development District No. 4, Cascade Village, pursuant to Section 12-9A-10, Vail Town Code, to allow an amended approved development plan, located at 1325 Westhaven Drive/Development Area A, Cascade Village, and setting forth details in regard thereto. Applicant: Wright & Company/PJA Land Planning Planner: Russ Forrest Worksession - No Vote Russell Forrest introduced the project according to the memorandum. Jen Wright, the applicant, explained the difficulty of creating a project will work on the site. Kaye Ferry spoke about ultimate goals of employee housing in terms of locating units on or off-site. If a pay-in- lieu system was approved it should be set aside for dealing with the affordable housing problem. Bill Jewitt commented that the goal for having on-site employee housing is to add critical mass for vitality of life in the Town. The Commission agreed that any kind of pay-in-lieu funds should be used for employee housing development. Bill Jewitt believed that pay-in-lieu was appropriate and that 8 units seemed like more than it should be: Rollie Kjesbo believed on-site housing was preferable to off-site or pay-in-lieu and that 8 EHUs was more than it should be. . George Lamb agreed that the pay-in-lieu was acceptable but the buy down program did not make sense from a real estate perspective. The pay-in-lieu money should be used for larger projects. Ann Gunion believed on-site employee housing was preferrable, but understood that it may not be possible on all sites. If a pay-in-lieu system was established, the funds should be used for the development of affordable housing.. Several Commissioners stated that more two and three bedroom EHUs were needed within the Town for families. David Viele believed this was a unique situation and that abroadly-reaching policy should not be established from this one project. Doug Cahill believed that pay-in-lieu should be the last resort. In addition, he wanted some sort of document expressing the need for the remaining EHUs from the other property owners. Rollie Kjesbo believed that the- $75,000 figure per bed was too low and was not an incentive to not build an EHU. 5. A request for a recommendation to the Vail Town Council on a proposal to establish Special Development District No. 39, pursuant to Article 12-9(A), Special Development District, Vail Town Code, to allow for the redevelopment of Crossroads, a mixed use development; a request for a text amendment to Section 12-2-2, Definitions, Vail Town Code, pursuant to Section 12-3- 7, Amendment, to add a definition for bowling alley; a request for a text amendment to Section 12-7E-4, Conditional Uses, Vail~Town Code, pursuant to Section 12-3-7, Amendment, to add bowling alleys as a conditional use; and requests for conditional use permits to allow for the construction of an outdoor operation of the accessory uses as set forth in Section 12-7E-5 (ice skating rink); a major arcade to include indoor entertainment; a theater, meeting rooms, and convention facilities; multiple-family dwellings and lodges; and a private club to allow for the establishment of a for sale parking club, pursuant to Section 12-7E-4, Vail Town Code, located at 141 and 143 Meadow Drive/Lot P, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. Applicant: Crossroads East One, LLC, represented by Mauriello Planning Group Planner: Warren Campbell c; ACTION: Tabled to October 11, 2004 MOTION: Viele SECOND: Kjesbo VOTE: 7-0 Staff gave a presentation per the memorandum. Peter Knobel, the owner and applicant stated he was excited to get the process started and that he looks forward to going through the process. Dominic Mauriello, representing the applicant, gave a presentation providing an 4 overview of the project. Chris Coy,'the architect, gave a presentation on the architecture. Ann Bishop, representing Dean Hall from Vail Village Inn Phase III, voiced concerns about several of the uses, such as bars/nightclubs and bowling alleys that would affect the neighborhood, which would eventually have to be addressed. Gwen .Scalpello, a resident of Vail, mentioned the problems related to approving developments which encroach into setbacks and Town owned right-of-way. She continued that once approved they would become permanent. Waldir Prado expressed his strong support of the project, commenting that the proposal would help contribute to "the new Vail". Luc Meyer, a Vail resident, expressed support for the project, saying that the proposed uses would help to draw and keep the younger generation in Vail. Kevin Engstrom, a resident of Vail, overwhelmingly agreed with the proposal. Johannes Faesller, owner of the Sonnenalp, offered unqualified support of the project and expressed the hope that the PEC could evaluate the project based upon its future contribution to the Town of Vail. Rick Almous, owner of Haageri-Dazs ice cream shop, stated concern over the recent drop in tourism and hoped that a project like the one proposed would bring much-needed visitors back to the Village. Rick Scalpello, a resident of Vail, communicated vast support from the business owners on Meadow Drive. He expressed particular excitement in the inviting facade of the proposal, as compared to the parking lot that currently exists in the center of Crossroads, and the increases in sales tax revenue for the Town of Vail which would come with redevelopment. Kaye Ferry, resident of Vail, communicated strong support of the proposal, stating that this project would be the one to bring the excitement back to the Village. Jim Lamont, representing the Vail Village Homeowner's Association, equated this project's benefit to the Village as the Core Site's benefit to Lionshead. Paul Ferzacca, from La Tour, stated that the level of quality; security, and fun; could be the highest of any ski industry in the world, and encouraged the PEC to aid in its expedition. Steve Lindsrom, .movie theater owner, mentioned that this was aonce-in-a-lifetime opportunity to develop some ailing parts of the Town. The Commission was generally very favorable towards the project. Several of the Commissioners expressed that there were some issues to work through. 6. A request for final review of a variance, pursuant to Chapter 12- 17, Variances, Vail Town Code, to allow for a variance from Section 12-6D-6, Setbacks, Section 12D-9, Site Coverage, and Section 12-6D-10, Landscaping and Site Development, Vail Town Code, to allow for a residential addition, located at 2714 Larkspur Lane/Lot 4, Block 3, Vail Intermountain, setting forth details in regard thereto. Applicant: Andrew and Margaret Forstl Planner: Bill Gibson ACTION: Approved with condtion(s) MOTION: Kjesbo SECOND: Viele VOTE: 7-0-0 CONDITION(S): 1) This approval shall be contingent upon the applicant receiving Town of Vail design review approval for this proposal. Bill Gibson introduced the project according to the memorandum. Andy Forstl, property owner, made himself available for questions. No public or Commissioner comment was added. ~7. A request for a recommendation to the Vail Town Council for the establishment of Special Development District No. 38, Manor Vail Lodge, to allow for the redevelopment of the Manor Vail Lodge, and a request for a conditional use permit to allow for the construction of Type III Employee Housing Units, pursuant to Section 12-6H-3, Vail Town Code, and a request for a conditional use permit, pursuant to Chapter 12-6H-3, Public or Commercial Parking Facilities . or Structures, Vail Town Code, to allow for the sale of parking spaces, located at 595 Vail 5 Valley Drive/Lots A, B, 8~ C, Vail Village 7th Filing, and setting forth details in regard thereto. Applicant: Manor Vail, represented by Zehren and Associates Planner: Warren Campbell Special Development District ACTION: Recommendation of Approval with conditions MOTION: Kjesbo SECOND: Lamb VOTE: 6-0-1(Gunion recused) 1) That the developer meets with the Town staff and prepares a memorandum of understanding outlining the responsibilities and requirements of the required off-site improvements, prior to second reading of the ordinance approving the establishment of Special Development District No 38, Manor Vail Lodge. This memorandum of understanding shall include, but not be limited to, all streetscape improvements along Vail Valley Drive and Hanson Ranch Road, details for the improvement of Mill Creek, and details for funding and establishment of a Town of Vail Streetscape Master~Plan for Gore Creek Drive east of Vail Valley Drive and Chalet Road. 2) That the developer submits a final exterior building materials list, typical wall section, architectural specifications, and a complete color rendering for review and approval of the Design Review Board, prior to submittal of an application for a building permit. 3) That the developer submits a rooftop mechanical equipment plan for review and approval by the Design Review Board prior to the issuance of a building permit. All rooftop mechanical equipment shall be incorporated into the overall design of the lodge and enclosed and visually screened from public view. 4) That the developer posts a bond to provide financial security for the_150% of the total cost of the required off-site public improvements. The bond shall be in place with the Town prior to the issuance of a building permit. This includes but is not limited to the proposed raised pedestrian walkways across Vail Valley Drive, resurfacing of the tennis courts if granted permission to stage upon them, and Ford Park pedestrian pathway reconstruction. 5) That the developer shall prepare and submit all applicable roadway and drainage easements for dedication to the Town for review and approval by the Town Attorney. All easements shall be recorded with the Eagle County Clerk and Recorder's Office prior to issuance of a Temporary Certificate of Occupancy. This includes but is not limited to the easement required for the relocated Ford Park pedestrian pathway. 6) That the developer shall be assessed an impact fee of $5,000 for the net increase in p.m. traffic generation as determined by the Town of Vail Public Works Department, as addressed in Attachment E of this memorandum. The public Works department has calculated the fee to be $85,000 for the additional 17 trips generated by the project. 7) That the developer shall provide detailed civil plans, profiles, details, limits of disturbance and construction fence for review and civil approval by the Department of Public Works, prior to submittal of a building permit. 8) That the approval of the conditional use permits is not valid unless an ordinance approving the associated special development district amendment request is approved on second reading. 9) That the developer shall commence initial construction of the Manor Vail Lodge improvements within three years from the time of its final approval at second reading of the ordinance establishing Special Development District No. 38, and continue diligently toward 6 the completion of the project. If the developer does not begin and diligently work toward the completion of the special development district or any stage of the special development district within the time limits imposed, the approval of said special development district shall be void. The Planning and Environmental Commission and Town Council shall review the special development district upon submittal of an application to reestablish the special development district following the procedures outlined in Section 12-9A-4, Vail Town Code. 10) That the developer addresses the written final comments of the Town of Vail Public Works Department outlined in the memorandum -from the Town of Vail Public Works Department, dated September 2, 2004, prior to submitting an application to the Town of Vail Community Department for the issuance of a building permit for this project. 11) That the developer receives an easement from the Town for those improvements which would be located within Town of Vail property on the rear of Building C. Conditional Use Permits for a Type III EHU and Private Parking Club ACTION: Approval with conditions MOTION: Kjesbo SECOND: Lamb VOTE: 6-0-1(Gunion recused) 1) That the developer provides deed-restricted housing that complies with the Town of Vail Employee Housing requirements (Chapter 12-13) for a minimum of four (4) employee on the Manor Vail Lodge development site, and that said deed-restricted employee housing shall be made available for occupancy, and that the deed restrictions shall be recorded with the Eagle County Clerk & Recorder, prior to issuance of a Temporary Certificate of Occupancy for the Tivoli Lodge. The required Type III deed-restricted employee housing units shall not be eligible for resale and that the units be owned and operated by the hotel and that said ownership shall transfer with the deed to the hotel property. 2) That the parking club be limited to 32 spaces to allow for the elimination to the two parallel parking spaces to the north of Building A and the one parking space in the loading delivery area at the rear of Building B. That the sale of the parking spaces within the club occur as outlined in the proposal. Ann Gunion recused herself due to specific financial conflicts of interests. Warren Campbell gave a presentation per the memorandum. Jim Lamont gave a brief presentation on the positive efforts that have occurred to generate pubic benefits by initiating a streetscape plan through Chalet Road. Chuck Madison then made a presentation on behalf of the applicant. He acknowledged that the design teams have worked on improving the pubic benefits. He then summarized the pubic benefits on the project. Jack Zehren, the architect, then made a brief presentation on the design of the project. Rick Kotay, a resident of All Seasons, brought a letter on behalf of the All Seasons owners which he wished to be included into the record. He also shared some pictures from his window at All Seasons. Mr. Kotay likes how they~shaped the building. However, he mentioned that his view is impacted by the project and the heights should be reduced. `~ The Commission generally expressed satisfaction with the changes that had been made since they last saw the project. The felt the public benefits were great. However, they felt some of the items to applicant listed as public benefits were thin, but the funding of the new streetscape master plan; raised pedestrian crosswalks, and Mill Creek improvements were valid public benefits. George Lamb expressed a desire to see the traffic circle in the south surface parking lot return as he felt that is was a benefit as well. 8. A request for a final review of a minor subdivision, pursuant to Chapter 13-4, Minor Subdivisions, Vail Town Code, to amend the locations of the existing building envelopes; and a final review of a variance from Section 12-21-10, Development Restricted, Vail Town Code, to allow for construction on slopes of 40% or greater, located at 1390 Buffehr Creek Road/Lots A, B, C, and D, Residences at Briar Patch, and setting forth details in regard thereto. Applicant: Residences of Briar Patch Homeowner Association, represented by Zehren and Associates Planner: Bill Gibson ACTION: Approved with no condition(s) MOTION: Kjesbo SECOND: Lamb. VOTE: 7-0-0 Bill Gibson introduced the project according to the memorandum. Tim Losa, of Zehren Associates, made himself available for questions. No public or Commissioner comment was added. 9. A request for a final, review of a variance, pursuant to Chapter 12- 17, Variances, Vail Town Code, to allow for a variance from Section 12-6H-6, Setbacks ,Vail Town Code, to allow for a residential addition to encroach into the side setback, located at 303 Gore Creek Drive/Lot 8, Block 5, Vail Village Filing 1, and setting forth details in regard thereto. Applicant: Erickson S. Shirley Planner: Bill Gibson ACTION: Approved with condition(s) MOTION: Jewitt SECOND: Viele VOTE: 6-0-1 (Kjesbo recused) CONDITION(S): 1) This approval shall be contingent upon the applicant receiving Town of Vail design review approval for this proposal. Bill Gibson introduced the project according to the memorandum. Kyle Webb, of KH Webb, made himself available for questions. No public comment or Commissioner comment was added. 10. A request for a final review of a major exterior alteration or modification, pursuant to Section 12-7H-7, Vail Town Code, and a request for a final review of a conditional use permit, pursuant to Chapter 12-16, Vail Town Code, to allow for the construction of the Lionshead Core Site Hotel and the operation on a new private skier club, new lodge dwelling units and conference facilities and meeting rooms on the first floor or street level floor of a structure, located at 675 Lionshead Place (a complete legal description is available for inspection at the Town of Vail Community Development Department upon request). Applicant: Vail Corporation Tabled to September 27, 2004 11. An appeal of staff interpretation, pursuant to Section 12-3-3, Administration and Enforcement, . Vail Town Code, of an administrative interpretation of Section 12-11-4, Materials to be Submitted, Procedures, located at 1448A Vail Valley Drive/Lot 18, Vail Valley Filing 1, and setting forth details in regard thereto. Applicant: Robert Kossman ~, Planner: Russ Forrest Tabled to October 11, 2004 12. A request for a final review of a major amendment to a special development district (SDD), pursuant to Section 12-9A-10, Amendment Procedures, Vail Town Code, to allow for an amendment to SDD #6, Vail Village Inn, to allow for the conversion of existing common area to new gross residential floor area (GRFA), located at 68 East Meadow Drive/Lot O, Block SD,Vail Village Filing 1; and setting forth details in regard thereto. Applicant: Carlos Rojas Planner: Matt Gennett Tabled to October 11, _2004 13. A request for final review of a sign variance, pursuant to Section 11-10-1, Variances, Vail Town Code, to allow for a variance from Section 11-6-3(1a) for a new business identification sign, located at 100 East Meadow Drive/Lot O, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. Applicant: Robert Aikens and Barbara Ruh (Verbatim Booksellers) Planner: Matt Gennett' Withdrawn 14. Approval of minutes ~ MOTION: Kjesbo _ SECOND: Lamb VOTE: 7-0-0 15. Information Update - APA Conference Special PEC Meeting, September 27; 2004 16. Adjournment MOTION: Kjesbo SECOND: Lamb VOTE: 7-0-0 The applications and information about the proposals are available for public inspection during regular office hours at the Towri of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479-2138 for additional .information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published, September 8, 2004 in the Vail Daily. 9 DESIGN REVIEW BOARD AGENDA • September 15, 2004 3:00 P.M. ~~' ~ PUBLIC MEETING PUBLIC WELCOME PROJECT ORIENTATION /LUNCH -Community Development Department MEMBERS PRESENT Joe Hanlon Diana Mathias Pete Dunning SITE VISITS MEMBERS ABSENT Bill Pierce Margaret Garvey-Rogers 1. Lionshead Core Site - 675 Lionshead Place 2. Forstl Residence - 2714 Larkspur Lane 3. Haley Residence - 2844 Snowberry Drive 4. St. Moritz Residence - 2199 St. Moritz Way 5. Sonnenalp Resort of Vail - 20 Vail Road 6. Remonov & Company - 333 Hanson Ranch Road 7. Shirley Residence - 303 Gore Creek Drive 8. Fritch Residence - 183 Gore Creek Drive 9. Boothcreek Townhome Association - 2875 Manns Ranch Road Driver: George PUBLIC HEARING -TOWN COUNCIL CHAMBERS Sonnenalp /King Ludwig's Restaurant DR604-0345 Final review of a minor alteration 20 Vail Road/Lot L, Block 5E, Vail Village Filing 1 Applicant: Resort Design Associates ACTION: Approved . MOTION: Dunning SECOND: Mathias VOTE: 3-0-0 2. Haley Residence DRB04-0392 Final review of a residential addition 2844 Snowberry Drive/Lot 18, Block 9, Vail Intermountain Applicant: Mike and Maria Haley, represented by Bobby Ladd ACTION: Tabled to October 6, 2004 MOTION: Mathias SECOND: Dunning VOTE: 3-0-0 11:30am 1:30pm 3:OOpm Elisabeth Elisabeth 3. Boothcreek Townhome Association DR604-0434 ' ~ Elisabeth Final review of a minor alteration 2875 Manns Ranch Road/Lot 1, Block 1, Vail Village Filing 13 Applicant: Booth Creek Townhome Association represented by TRD Architects ACTION: Tabled to October 6, 20.04 MOTION: Mathias SECOND: Dunning VOTE: 3-0-0 4. Remonov & Company, Inc. DRB04-0368 Bill Final review of major exterior alteration . 333 Hanson Ranch Road/Lot C, Block 2, Vail Village Filing 1 (Vista Bahn Building) Applicant: Remonov & Company, Inc., represented by Knight Planning Services, Inc. ACTION: Approved with condition(s) MOTION: Mathias SECOND: Dunning VOTE: 3-0-0 CONDITION(S): 1) The applicant shall not alter the existing informal pedestrian/skier path, located between the Vista Bahn Building and Mill Creek, from its present condition. 2) The applicant shall not remove any trees as part of this proposal. 5: Shirley Residence DR604-0373 Bill Final review of change to approved plans 303 Gore Creek Drive/Lot 8, Block 5, Vail Village Filing 1 Applicant: Erickson Shirley, represented by K.H. Webb Architects ACTION: Approved with condition(s) MOTION: Mathias SECOND: Dunning VOTE: 3-0-0 CONDITION(S): 1) The applicant shall construct the deck rails of an authentic glass material., not a synthetic glass. 6. Fritch Residence DRB074-0391 Bill Final review of a residential addition -- - 183 Gore Creek Drive/Lot A, Block 56, Vail Village Filing 1 - Applicant: Robert Fritch, represented by Fritzlen Pierce Architects ACTION: Approved MOTION: Mathias SECOND: Dunning VOTE: 3-0-0 7. St. Moritz Residence DRB04-0436 Bill Final review of new construction ' 2199 St. Moritz Way/Lot 5, Vail Heights Applicant: AMS Development Inc. ACTION: Tabled to October 6, 2004 MOTION: Mathias SECOND: Dunning VOTE: 3-0-0 8. Forstl Residence DRB04-0453 Bill Final review of a residential addition 2714 Larkspur Lane/Lot 4, Block 3, Intermountain Applicant: Andrew and Margaret Forstl ACTION: Approved MOTION: Mathias SECOND: Dunning VOTE: 3-0-0 9. Lionshead Core Site Hotel DRB04-0305 George Final review of a major exterior alteration 675 Lionshead Place/(a complete legal description is available for inspection at the Town of Vail Community Development Department upon request). Applicant: Vail Resorts Development Company, represented by Braun Associates, Inc. ACTION: Recommendation of Approval MOTION: Mathias SECOND: Dunning VOTE:3-0-0 10. Manor Vail Lodge DRB03-0155 Conceptual review of proposed exterior modifications 595 East Vail Valley Drive/Lot A, Vail Village Filing 7 Applicant: Manor Vail Lodge Association ACTION: Conceptual - No vote Warren 11. Holiday Inn DR604-0253 Matt Conceptual review of proposed, exterior modifications 2211 North Frontage Road West/Lots 1 & 2, Tract C, Vail Das Schone Filing 3 Applicant: Bharat Bhakta, represented by Steve Riden Architects ACTION: Conceptual - No vote 12. Eagle River Water and Sanitation District DRB04-0449 Matt Final Review of a proposed exterior modification 3035 Booth Falls Road/Unplatted Applicant: Eagle River Water & Sanitation District ACTION: Approved with condition(s) MOTION: Dunning SECOND: Mathias .VOTE: 3-0-0 CONDITION(S): 1) The 90' section of chain link fence on the east end of the site, adjacent to the building, may be erected provided that 6-8 aspen trees are planted to screen the fence concurrently with its construction. 2) The smaller section of fence on the west side of the site is not permitted and will not be erected in association with this application. 13. Allen Residence DRB04-0367 Matt Final review of a residential addition 925 Fairway Drive, West Unit/Lot 1, Parcel B, Vail Village Filing 10 Applicant: Larry Allen, represented by Michael Sanner, Architect Withdrawn Staff Approval Helmering Residence DR604-0418 Warren Final review of change to approved plans 42696 Nugget Lane/Lot 4, Bighorn Estates Resubdivision of Lots 10 and 11, .Bighorn Estates Applicant: Raymond and Doris Helmering, represented by Steven J. Riden, Architect Jennings Residence DRB04-0417 Elisabeth Final review of a minor alteration 4132 Spruce Way/Lot A, Bighorn Subdivision 3 Applicant: Eugene Jennings, represented by Woody Kiehl K&S Estates DRB04-0435 Final review of a minor alteration 434 Gore Creek Drive/Lot B, Block 3, Vail Village Filing 5 Applicant: K&S Estates represented by Kurt Segerberg Parks Residence DRB04-0432 Final review of change to approved plans 4246 Columbine Drive/Lot 20-5, Bighorn Amended Applicant: Tim Parks, represented by Miramonti Architect, PC Town of Vail /Bus Stop Improvements DRB04-0446 Final review of a minor alteration 1280 N. Frontage Road West/Lot C1-C5 Applicant: Town of Vail represented by Chad Salli Heather of Vail Condominium Association DRB04-0433 Final review of a minor alteration 5197 Black Gore Drive/Lot 8, Heather at Vail Condominiums Applicant: Heather of Vail Condominium. Association, represented by Lynne Campbell Brandess Building Sign DRB04-0438 Final review of a sign permit 2077 North Frontage Road West/Lot 39, Buffehr Creek Applicant: Tony Marks Berg Residence DR604-0450 Final review of a minor alteration 5195 Main Gore Drive South/Lot 17, Block 20, Vail Meadows Filing 1 Applicant: Eric Berg Sonnenalp Resort of Vail DRB04-0421 Final review of a minor alteration (satellite dish) 20 Vail Road/Lot L, Block 5E, Vail Village Filing 1 Applicant: Johannes Faessler Logan Residence DRB04-0445 Final review of a minor alteration 814 Potato Patch Drive/Lot 3, Block 1, Vail Potato Patch Applicant: Kent and Victoria Logan, represented by Alliance Restoration Piergeorge Residence DRB04-0425 Final review of a minor alteration 2510 Kinnikinnick Road/Lot L, Meadow Creek Subdivision. Applicant: Sharon Piergeorge, represented by LC Construction, LLC Kemp Residence DR604-0451 Final review of a minor alteration 1379 Westhaven Circle/Lot 2, Glen Lyon Subdivision Applicant: Jack Kemp, represented by James Fitz Matt Warren George George Warren Joe Elisabeth Joe Elisabeth Elisabeth Thomas Residence DRB04-0443 Final review of a minor alteration 4027 Lupine Drive/Lot 6, Block 0512_, Bighorn Subdivision Applicant: Trudy Thomas Schumacher Residence DRB04-0454 Final. review of a minor alteration 775 East Potato Patch Drive/Lot 19, Block 1, Vail Potato Patch Applicant: Randolph Schumacher Burillo Residence DRB04-0448 Final review of a residential addition 133 Willow Place/Lot 6, Block 6, Vail Village Filing 1 Applicant: Jorge Burillo represented by Peel Langenwalter Architects Perry Residence DR604-0414 Final review of minor alteration 4193 Spruce Way/Lot 12, Block 9, Bighorn Third Addition Applicant: C. Lynn Perry The Vail Racquet Club DR604-0424 Final review of change to approved plans 4695 Vail Racquet Club DriveNail Racquet Club Applicant: Racquet Club Owners Association Russell's Restaurant DRB04-0405 Final review of change to approved plans 228 Bridge Street/Lot A, Vail Village Filing 1 Applicant: P & R Partners Deighan Residence DR604-0403 Final review of change to approved plans 1163 Cabin Circle/Lot 1, Block 2, Vail Valley Filing 1 Applicant: Kevin Deighan, represented by Maximum Comfort Pool and Spa Reske Residence DRB04-0406 Final review of change to approved plans 2319 Chamonix Road/Lot 9, Block A, Vail Das Schone Applicant: Brian Reske Hall Residence DRB04-0408 Final review of minor alteration 2612 Cortina Lane/Lot 3, Block B, Vail Ridge Applicant: Gregory Hall Laconte Residence DR604-0429 Final review of a minor alteration 1350 Sandstone Drive, Unit 5/Lot 6-3, Eiger Chalets Applicant: John and Sandy Laconte, represented by Red Eagle Construction Elisabeth Joe Elisabeth Matt Matt Matt Matt Matt Warren Elisabeth r Pytka Residence DRB04-0431 Final review of change to approved plans 600 Vail Valley Drive/Lot B, Block, Northwoods Condominiums Applicant: Joe Pytka, represented by Beth Levine, Architect Nozawa Sign DRB04-0437 Final review of a sign 2211 N. Frontage Road/Lot 1,2, Vail Das Schone 3 Applicant: Bharat Bhakta Schubert Residence DRB04-0388 Final review of a minor alteration 1457 Green Hill Court/Lot 5 Glen Lyon Applicant: Fred and. Maria Schubert, represented by TCC Roofing Matt Matt Elisabeth Bailey Residence DRB04-0426 George Final review of change to approved plans 1287 Vail Valley Drive/Lot 2, Block 3, Vail Village Filing 8 Applicant: Gary and Brenda Bailey, represented by Beck Building Company Shoeve Residence DRB04-0447 Matt Final review of a minor alteration 1635 Gold Terrace, Unit 29/Vail Golf Course Applicant: Tom Shoeve represented by Ben Aguilar Reidy Residences DRB04-0444 Matt Final review of a minor alteration 4284 Columbine Drive/Lot 20-1, Streamside Duplexes Applicant: Kevin T. Reidy Braxton Residence DRB04-0477 Joe Final review of a minor alteration 2674 Larkspur Lane/Lot 3, Block 1, Vail Intermountain Applicant: Carol Braxton Mountain Meadows Condominiums DRB04-0468 Joe Final review of a minor alteration 4692 Meadow Drive/Mountain Meadow Condominiums Applicant: Mountain Meadows Condominiums, represented by D&D Roofing, Inc. Mountain Meadows Condominiums DRB04-0467 Joe Final review of a minor alteration 4696 Meadow Drive/Mountain Meadow Condominiums Applicant: Mountain Meadows Condominiums, represented by D&D Roofing, Inc. Yare Residence DRB04-0428 Matt Final review of change to approved plans 2434 Chamonix Lane/Lot 11, Block B, Vail Das Schone ~ Applicant: Mark Yare, represented by VAG Purchase Residence DRB04-0430 -Matt Final review of change to approve plans . 1310 Greenhill Court/Lot 17, Glen Lyon Subdivision _ Applicant: John and Lara Purchase, represented by Steven Riden, Architect Forest Road Bridge DRB04-0457 Final review of a minor alteration West Forest Road Bridge Applicant: Town of Vail Bill Kendrick Residence DRB04-0463. Bill Final review of a minor alteration 2975 Manns Ranch Road/Lot 6, Vail Village Filing 13 Applicant: Clinton and Mary Kendrick represented by Beck Builders Dauskurdas Residence DRB04-0464 Matt Final review of change to approved plans 4937 Juniper Lane/Lot 4, Block 4, Bighorn 5th Addition Applicant: Joe and Karen Dauskurdas represented by Galen Aasland, Architect Marriott Parking Structure (Gate) DR604-0412 Warren Final review of change to approved plans 790 West Lionshead Circle/Lots A,B,C, Morcus Subdivision Applicant: Vail Corp, represented by Mauriello Planning Group, LLC The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479-2356, Telephone for the Hearing Impaired, for information. . y. To: Vail Town Council From: Krista Miller and Stan Zemler Date: September 21, 2004 RE: COMPENSATION AND BENEFITS FOLLOW -UP Council will find attached requested base pay benchmark comparisons and a total compensation review. BENCHMARK COMPARISONS: Per the Council's request, included is more detailed information regarding the compensation analysis. process. First, Exhibit I. Benchmark Actual Pay Comparisons shows a sample of the target market's actual pay data. Provided are benchmark comparison jobs which reflect entry, mid-level, and management positions. The difference between the seven organizations and TOV data demonstrates the deficiencies to market in a number of critical job categories, most notably in Community Development. Next, several analyses are conducted to study the data. Exhibit II Actual Base Practice Comparison shows lines that compare the pay practices for each organization across all of their positions. In addition, for specific positions we look at data graphically as in Exhibit III Comparison for Senior Planner. The boxes show the ranges for each of the organizations, each organization's average is a dot within the box and the bar that runs across the entire page is the average for all the organizations. Exhibit IV. Range Maximum Comparison shows lines that compare the maximum allowable pay for each organization across all of their positions. TOV range structure provides control precluding TOV from leading the market. TOTAL COMPENSATION COMPARISON: • Adding health care and pension costs to an average base salary of $40,000 TOV is more cost effective on a total compensation comparison. (Exhibit V. Total Compensation Comparison) • Health care costs at TOV ($649 per employee per month) are 24% less than the Colorado Municipal League average ($804 per employee per month). • - TOV full pension cost (combined full-time and seasonal) is-14.5% of total payroll. RECOMMENDATION • The TOV will match the target market average and over time move the goal to focus on becoming a 60% payer. • Re-affirm the target market for emergency service sworn officers is the Denver front range. • Continue to make incremental adjustments in benefit design to contain costs. F:\Users\Pers\Compensation Review\2004\Council Memo - 8-21-2004.doc EXHIBIT I I. BENCHMARK ACTUAL PAY COMPARISONS JOB TOV Aspen ~ Avon Breck S-Boat Pitkin CO Eagle CO Summit CO Entry Labor 29,996 30,769 34,940 26,681 31,387 32,244 Records Specialist 33,359 38,257 34,386 28,281 30,728 Building Inspector 47,428 42,276 53,372 52,723 46,211 Bus Supervisor 43,373 46,001 48,691 Systems Engineer 51,952 63,319 61,204 57,200 Sr. Planner 53,199 61,235 54,496 57;096 57,304 58,282 54,316 Chief Building Official 61,634 79,768 68,223 66,934 75,733 73,183 Com Dev Director 77,534 92,331 98,302 86,008 94,848 94,994 II. POLICE OFFICER RANGE MAX COMPARISONS FRONT RANGE MARKET AVERAGE $60,000 TOV RANGE MAX ~ $57,363 F:\Users\Pers\Compensation Review\2004\2004 Benchmark Actual Pay Comparisons.doc EXHIBIT II TOWN OF VAIL 120000 - 100000 80000 m N t6 m 60000 R 7 V Q 40000 20000 -'~ 0 - -- 0 200 400 600 800 Points 1000 1200 -3i~-Eagle Cry. -t-Breckenridge ~ Aspen Pitkin Cty. ~ - Vail - Steamboat Summit Cty. -1F--Avon 1400 Actual Base Practice Comparison August, 2004 Exhibit III Senior Planner 70,000 65,000 50,000 45,000 40 000 , - i TOV Aspen Avon ~ Breck S-Boat Eagle CO ~ Summit CO min 45,830 ~ 46,654 49,901 ~ 44,125 ~ 47,062 .46,597 I __ 45,031 ® actual 53,199 ~ ~ 61..,235 i 54,496 57,096 57,304 I _ 58,282 54,316 ~--- ---average - max 56,561 - --- 65,309 56,561 64,397 ~ 56,561 - 67,573 56,561 66,188 56,561 --- 65,784 56,561 - I 67,054 ~ 56,561 - ---- 63,048 F:\Users\Pers\Compensation Review\comp chart range actual average.xls EXHIBIT IV TOWN OF VAIL Range Maximums Comparison August 2004 120000 100000 80000 m c c Q 60000 40000 20000 ~-- - Breckenridge/Eagle/Pitkin • - Vail ~E® Summit Steamboat f Aspen -~. Avon 0 200 400 600 800 1000 1200 1400 Points EXHIBIT V COMPENSATION + BENEFIT* COMPARISON I. TOV vs. CML AVERAGE TOV C M L BASE SALARY 4Q,OQ0 40,000 HEALTH 7,788 649/M4 9,648 804/MO) PENSION 5,$00 14.5% 4,880 12.2% BENEFIT COST 13,5$8 14,528 TOTAL COMP $53,58$ $54,528 II_ SEASONAL LABOR TOV AVE RAG E BASE 30,©Ot1 30,000 PENSION 450 1.5% 1,860 (6.2%)- TOTAL 3f1,450 31, 860 III_ SENIOR PLANNER T01~ ~ - ~ AVERAGE BASE 53,199 57,121 HEALTH 7,788 649IMtJ 9,648 804/MO PENSION 8,591 16.15% ~ 6,968 12.2% BENEFIT COST 16,379 16,616 fi9,578 73, 737 *Reflects major cost elements of health and pension. Does not include benefits required by law (WC/UI) or disability/life benefits which are standard employer coverages. F:\Users\Pers\Compensation Review12004\2004 TOTAL COMPENSATION COMPARISON.doc PENSION BENEFITS COMPARISON 2004 PLAN % NOTES SS TOTAL ER CONTRIBUTION ER 401 11 % NO 11 AVON EE 11 % mandatory ER 401 4-6% YES up to 12.20% ASPEN EE 4-6% optional separate PD Plan ER 401 7% YES up to 13.20% BRECKENRIDGE EE match optional ER 401 6% YES 12.20% STEAMBOAT EE 3% mandatory ~ ER 401 16.15% NO 16.15% VAIL EE 457 optional ER 401 6% YES 12.20% EAGLE COUNTY EE 6% mandatory ER 401 13% NO 13% PITKIN COUNTY EE 457 optional ER 401 11.4% NO ~ 11.40% SUMMIT COUNTY EE 401 18% NO 18% AMBULANCE DISTRICT EE 1of1 HEALTH INSURANCE COMPARISON 2004 MONTHLY OUT OF COINSURANCE DEDUCTIBLE PREMIUM POCKET MAX DENTAL AVON 80/20 $500/$1,500 FREE $1,000/$3,000 BUNDLED ASPEN 80/20 $500/$1,000 $11/$169/$211 $5,000/$10,000 BUNDLED BRECKENRIDGE CO-PAYS ONLY NONE $0/$24/$421 $2,000/$4,000 - $15/$22/$34 STEAMBOAT 90/10 $250/$500 $0/$64/$95 $750/$1,500 BUNDLED VAIL 80/20 $250/$500 $32/$62/$91 $2,000/$4,000 BUNDLED EAGLE COUNTY CO-PAYS ONLY $200/$600 $5/$10/$15 $1,400 FAMILY MAX BUNDLED PITKIN COUNTY 80/20. $300/$600 $0/$446 $1,500/$3,000 BUNDLED SUMMIT COUNTY ~ 80/20 $750/$1, 500 $1,000 Er contribution to H RA - $601$104/$146 $4,500/$7,000 BUNDLED AMBULANCE DISTRICT 80/20 $1,000/$3,000 FREE $1,000/$3,000 BUNDLED 1 of 1 Memorandum To: .Town Council From: Stan Zemler Judy Camp Date: September 16, 2004 We are attaching the following information for the budget discussion on Tuesday: - Budget Calendar - Capital Projects Fund Five-Year Projection (C-1 through C-2) - Streetscape Costs with Proposed Accelerated Schedule (SS-1) - Real Estate Transfer Tax (RETT) Fund Five-Year Projection (R-1 through R-2) - Town of Vail Code Section 2-6-9 Real Estate Transfer Tax Fund Budget Calendar ., The calendar is updated to reflect completed items and to move the discussion on contributions to October 5`t'. At that time, we will be asking for direction concerning contributions to be included in the 2005 budget proposal. (Approval and appropriation of the contributions will be part of the budget ordinance scheduled for first reading on November 2nd ) Capital Projects Fund Five-Yeaz Projection Sales tax is the primary source of revenue for the Capital Projects Fund. The five-year projection includes a 2.5% annual increase on base sales tax collections plus adjustments for an early Easter in 2005 and adjustments for the impact of redevelopment in all years. Redevelopment has an unfavorable impact in 2005 and 2006 during construction and a favorable impact beginning in 2007 as projects are completed. Projects impacting sales tax estimates include Village Streetscape, Tivoli, Sonnenalp, Manor Vail, Crossroads, Lionshead Core Site and West Day Lot, and the Vail Conference Center. The Five-Year Projection assumes 40% of the town's 4% general sales tax is used to fund capital projects. Projects that have been added or changed since the 2004 Five-Year Projection are highlighted on the attached schedule. • "Softwaze and Hardware Upgrades" have been increased by $75,000 in 2006 for an upgrade to the town's IBM AS400 computer, which runs the town's financial system. This upgrade will provide a supported platform, faster performance, lower cost of ownership, more interoperability and an easier upgrade path. • The purchase of a copier for the Police Records Department is added in 2005. This is a replacement for a copier currently under lease with a 2005 expiration. An analysis of lease vs. buy options concluded that purchase is more cost effective. -1- • "Vehicle Expansions" in 2004 include a used "End Dump" ($20,000) to haul snow out of redevelopment areas where we have lost snow storage; a generator to provide power to the Special Operations Group (SOG) vehicle for emergency communications in the event of an incident similar to the I-70 sinkhole; and a mower to clear roadside vegetation along the frontage roads where we have been using hand- held weed whackers. • "General Facility Improvements" have been refined to reflect the latest facility improvements plan. • A total of $75,000 over three years is included for the Town's commitment to ADA compliance at recreations facilities. (The Vail Recreation District has committed to fund an equal amount.) • $42,000 is included for additional blinds at the Donovan Pavilion to insure that groups using the facility for meetings have adequate darkness to use the pavilion's projection equipment. We anticipate that the Donovan Pavilion operations will be favorable to budget in 2004 and approximately half of the.funding for this project will be available for transfer to the Capital Projects Fund in the third supplemental of 2004. • Meadow Drive streetscape has been moved from 2005 to start in 2006 to coordinate with private redevelopment. Costs included in the projection are for design and construction including streetscape, drainage, lighting, public art, and landscaping. If a decision is made to heat East Meadow Drive, the additional cost would be $965,000 in 2006 for Phase I and $1,025,000 in 2007 to complete. (See attached schedule of Streetscape Costs with Proposed Accelerated Schedule.) • Funding for the Village Streetscape project has been accelerated to accommodate a proposed accelerated schedule with a 2006 completion instead of 2008 as previously planned. Additional funds for this project are included in RETT. • Residential street reconstruction, which has been delayed because of other projects, is planned for 2009. • A revision to the town's master plan is included in 2005. The following is an update on projects that have been discussed and are not included in the five-year projection at this time: • Dobson Ice Arena capacity project scheduled for November 2004 will be requested in the third supplemental appropriation of 2004. • West Vail Fire Station and Main Vail improvements are being evaluated via the Chamonix master planning process. A request for capital cost sharing has also been made to Eagle County through their capital budget process, which sets aside funds for capital projects demonstrating acounty-wide benefit. Although this request was originally ranked in the high priority group, it has subsequently been moved to the second tier. • Improvements to the Lionshead parking structure may be required as we move forward with the Vail Conference Center, depending upon the final design chosen. • Heat for East Meadow Drive streetscape is also not included per above. -2- Real Estate Transfer Tax Fund Five-Year Projection Revenue from the Town's 1% real estate transfer tax has shown a 6% compound annual growth rate over five years assuming the 2004 amended budget is achieved. The underlying growth rate assumed in the attached spreadsheet is a more conservative 5%, but with specific adjustments made for the following redevelopment projects: Gore Creek residence, P3 parking, Sonnenalp, Lionshead core site, and Crossroads. RETT revenue from these projects is estimated at $6.1 million with most of the revenue occurring in 2007 when it is assumed that title transfers on the condominiums in the Lionshead core site and the Crossroads project. Largely as a result of the redevelopment activity, the balance in the RETT fund is projected to grow to $5.9 million by 2009. RETT funds may be used only as described in The Vail Town Code, Section 2-6-9, which is attached for your information. . Additions and changes to the RETT fund projects since the 2004 budget are highlighted on the attached spreadsheet. • A category has been specifically identified for "Park Capital Maintenance" consistent with our practice of having a capital maintenance category for facilities, streets, and parking structure. "Capital Maintenance" includes small projects that extend the life of an existing asset. Examples include re-sealing parking areas and new roofs on playground equipment. In 2005, a flatbed truck with a ladder and lift gate is included for the use of the park maintenance crew. • "Park, Path, and Landscape Maintenance" includes employees and other park operating costs. In 2005, a new position is proposed for a maintenance specialist to support. park rest rooms, the "art shack", shelters, and other ancillary park buildings. • Projects have been added for Katsos Ranch recreation path resurfacing, Cascade bike path widening, and Meadow Drive streetscape (see Capital Projects Fund also.) • Funding for the Village streetscape has been accelerated (see Capital Projects Fund also.) • Anew skate park project has been added in 2007 to replace the movable park that is erected at the Lionshead structure each summer. • Funds have also been added beginning in 2007 to revisit the Ford Park Master Plan which was approved in 1997, but not implemented while funds were directed toward other parks - Ellefson, Donovan, White Water, Gore Creek Promenade Bridge, Booth Creek Park redevelopment, and a new Lionshead Park. • .Funds for Big Horn Park safety improvements will be moved from 2004 to 2005, while White Water Park, and Promenade Bridge will be moved from 2004 to 2006 in the third supplemental of 2004. -3- Town of Vail Proposed 2005 Budget Timetable Contributions Council criteria discussion Deadline for return of packets Commission on Special Events presentation to Council WCTB presentation to Council VCBA presentation to Council Council evaluation of_requests and direction for 2005 budget Budget Guidelines Council discussion of budget timetable Council discussion of budget philosopies Budget Discussion w/ Department Heads Guidelines distributed to department heads Presentation of 2003 audit report to Council Compensation and benefits presentation Parking Task Force Meeting 2004/2005 parking program recommendation Budget Preparation Capital budget request for county funds submitted Staff prepares departmental budgets Council discussion of major revenue items Council review of first draft of 5-year capital projection Council review of first draft of 5-year RETT projection Council review of AIPP master plan/2 year plan Donovan Pavilion Mgmt Co budget presentation to council Council review of second draft of 5-year capital projection Council review of second draft of 5-year RETT projection Town Manager reviews departmental budgets Town Manager's budget complete Council review of first draft proposal Council review of second draft proposal Budget Documentation and Reporting First reading of 2004 Supplemental Number Two Second reading of 2004 Supplemental Number Two First reading of 2005 budget ordinance Second reading of 2005 budget ordinance First reading of mil levy certification ordinance First reading of 2004 Supplemental Number Three Second reading of mil levy certification ordinance Second reading of 2004 Supplemental Number Three Mil levy certification deadline to Eagle County Budget book submission 05/18/04 07/30/04 08/17/04 08/17/04 08/17/04 y`10/05/04 05/18/04 06/15/04 06/22/04 07/01 /04 08/03/04 0912`1704 09/03/04 09/21 /04 06/11 /04 07/19/04 to 08/03/04 09/21 /04 09/21 /04 09/21 /04 09/21 /04 10/05/04 10/05/04 08/18/04 to 09/24/04 10/05/04 10/19/04 08/17/04 09/07/04 11 /02/04 11 /16/04 11 /16/04 11 /16/04 12/07/04 12/07/04 12/15/04 12/31 /04 Complete Complete Complete Complete Complete Complete Complete Complete Complete Complete Corr~plete Complete 08/13/04 Complete 09/03/04 Complete Complete Revenue Allocation of Sales Tax to CPF Transfer to GF for I-70 Noise mitigation Sales Tax Federal Grant Revenue Lease Revenue CDOT Reimbursement Transfer from General Fund Transfer from Dispatch Services Fund Project Reimbursement Eagle County Grant Revenue Interest Income 8 Other Total Revenue Expenditures Equipment Purchases Document Imaging Software 8 Hardware Upgrades Web Page DevelopmenUEcommerce Eagle County CAD / RMS Project Police Copier Police Vehicles Hardware Laptop Video Security for Jail Patrol Car Video Cameras Fire Truck Quick Response Vehicle -Fire Dept Fire Department Breathing Apparatus RepowerBuses Replace Buses GPS for Buses Police Vehicles Vehicle Expansion Subtotal Equipment Purchases Capital Maintenance Bus Shelter Replacement Bear Proof Trash Containers Capital Street Maintenance Parking Structure Improvements General Facility Improvements ADA Compliance improvementslVRD Subtotal Capital Maintenance Buildings & Improvements Town Manager's Residence Town Manager's Office Fire infrastructure improvements Fiber Optics in Buildings Dobson Ice Arena Way Finding Improvements Donovan Park Pavilion TOWN OF VAIL 2004 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND 2004 Amended 2005 2006 2007 2008 2009 Project Information 5,890,320 ~ 5 $48AG0 E,066,800' 6~6u1.6Q0 _ ',218,400 7,574,400 (46,000) $ 5,844,320 $ 5,848,400 $ 6,066,800 $ 6,651,600 $ 7,218,400 $ 7,574,400 2,807,929 692,000 811,800 3,780,000 1,120,000 510,000 , 150,000 150,000 150,000 150,000 150,000 ~ 150,000 40, 322 500,000 110,000 969,290 366,000 50,000 25,000 19,000 16,000 11,000 17,000 10,837,881 6,715,400 7,047,600 10,597,800 8,499,400 8,251,400 40% of total sales tax allocated to Capital Projects Bus replacements & Intermodal site in 2007 Lease revenue from City Market & employee housing Reimbursement for Bighorn flood remediation To fund Multi-Purpose Recreation Facility Computer-Aided Dispatch/Records Management System Multi-Purpose Recreation Facility Countywide Computer Aided Dispatch Version 1 40,000 40,000 40.000 40,000 40,000 40,000 OCE maintenance, software upgrades, contract position 172,000 42,000 13',090 72,000 43,000 52,000 Desktop OS upgrades, replacement PC's, server upgrades, AS400 12,000 50,000 12,000 20,000 12,000 12,000 Intemst security $ application interfaces 676,600 50,000 50,000 50,000 50,000 50,000 County wide Computer Aided Dispatch/Records Mgmt System _ 16,310 Purchase of new copier for records 68,485 11,500 Comprehensive system to record all cameras; reduces liability 22,500 22,500 Grant funding to be pursued before purchase - 735,000 .Replace pumper; refurbish Aerial Pumper 107,370 Quick Response Vehicle 25,000 25,000 30,000 Replacement of cylinders/compressor; grant funding to be pursued - 126,000 Replace transmissions and engines to extend useful life 3,739,490 1,039,674 3,834,000 4 buses ordered in '04 cxl to '05 ($1,361,526) +'05 budget 150,000 150,000 375,000 279,200 4u,:i0Q"3 End dump truck, mower and generator for Special Operations Group 5,304,145 1,469,784 766,000 917,000 3,979,000 154,000 30,250 30,000 840,000 890,000 520,000 420,000 571,286 331;500 25,00D 1,961,536 1,596,500 50,000 7,343 177,367 85,000 20,000 16,250 85,573 33,465 _ _. , a~,Q~ 10,000 30,000 10,000 30,000 In the Village 932,000 1,032,000 950,000 980,000 Preventive maintenance, patching, overlays and seal coats 525,000 440,000 460,000 495,000 Various Parking Structure Improvements 105,000 420,40D _ 540,000;,. 580,000 Various Facility Capital Improvements; '09 Dobson roof replacement 25.000 25,000 Shared costs with VRD Design and master plan costs 15,000 15,000 15,000 15,000 Cabling /Network Infrastructure Vail Recreation District -Design fees to expand capacity Reivise TOV map w/ a electronic directory, directory for merchants Additional blinds 040907 C-1 9/16/04 TOWN OF VAIL 2004 BUDGET SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Version 1 2004 Amended 2005 2006 2007 2008 2009 Project Information Multi-Purpose Recreation Facility 1,612,290 Red Sandstone facility; revenue from partners included above Subtotal Bldgs /Improvements 2,067,288 62,000 15,000 15,000 15,000 15,000 Streetscape Projects West & East Meadow Drive 204,617 900,000 950 ^QO 1,320,600 Construct streetscape, drainage, lighting. public art, landscaping -adds maintenance from Library to Fire Station Village Streetscape 2,267,425 2,Ofi0;OC~u 1,500,000 Construction starts in 2004; additional funding from RETT (restrooms) Residential Reconstruct 1,600,000 Over haul residential streets Subtotal Streetscape Projects 2,472,042 2,060,000 2,400,000 950,000 1,320,000 1,800,000 Housing Program . Buy-Down Program 100,000 100,000 100,000 100,000 100,000 100,000 Net cost of deed restricted units for resale Timber Ridge Debt Service Guarantee 925,000 Subtotal Houstng Program 1,025,000 100,000 100,000 100,000 100,000 100,000 Lionshead Redevelopment Lionshead Improvements 404,616 Intermodal Site 3,750,000 Subtotal Lionshead Redevelopment 404,616 3,750,000 - - Other Improvements Revise TOV Master Plans 1 Gr,600 Street Light Improvement Program 50,000 50,000 50,000 50,000 50,000 50,000 Drainage Improvements 75,000 75,000 75,000 75,000 75,000 75,000 Vail Today - I-70 Noise 363,303 250,000 250,000 250,000 250,000 250,000 Subtotal Other Improvements 488,303 475,000 375,000 375,000 375,000 375,000 Total before Transfers Transfer for Debt Service Total Expenditures Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance 13,722,930 5,863,284 5,553,000 8,054,000 7,749,000 4,329,000 Design costs to implement Town improvements: Construction costs for Lionshead Redevelopment will be funded from developer contributions, TIF 8 othersources Federal funding included in revenue Including Village, Lionshead and West Vail Add new street lights and refurbish residential lighting program Continue implementation of drainage master plan 2,337,897 2,422,154 2,236,200 2,322,497 2,321,825 2,320,363 To fund debt service on all Town bonds 16,080,827 8,285,438 7,789,200 10,378,497 10,070,825 8,649,363 (5,222,966) (1,570,038) (741,600) 8, 022, 731 3,186, 081 1, 616, 043 221,103 (1,571,425) 1,602,037 874,443 1,095,546 (475,879) $ 2,799,785 $ 1,616,043 $ 874,443 $ 1,095,546 $ (475,879) $ 1,126,158 No adjustment to sales tax revenue in 2004; favorable collections through April offset by potential shortfalls during redevelopment Sales tax revenue 2005 through 2008 adjusted for potential shortfall caused by reconstruction Expenditures adjusted for multi-purpose recreational center and public bathrooms in Village oaoso7 c-2 sn sioa Town of Vail Streetscape Projects Proposed Costs with Accelerated Schedule 2004 2005 2006 2007 2008 2009 Vail Village Core -Phase I Capital Projects Fund RETT Fund Total Vail Village Core -Phase II Capital Projects Fund RETT Fund Total East Meadow Drive Capital Projects Fund RETT Fund TOV Budgeted Costs Heat (not included in budget) . Developer Costs (in right-of-way) Total West Meadow Drive Capital Projects Fund RETT Fund TOV Budgeted Costs 2,267,425 787,000 1,750,000 1,500,000 4,017,425 2,287,000 - - - - 1,213,000 1,500,000 1,500,000 1,250,000 - 2,713,000 2,750,000 - - - 600,000 950,000 775,000 800,000 - - 1,375,000 1,750,000 - - 965,000 1,025,000 300,000 1,500,000 - - 2,640,000 4,275,000 - - 300,000 1,320,000 250,000 1,080,000 - - 550,000 - 2,400,000 - Developer Costs (in right-of-way) 250,000 Total - - 800,000 - 2,400,000 - F:\Users\FINANCE\BUDGET\Budget05\Capital\040921 Streetscape 9/15/04 REVENUE Real Estate Transfer Tax Golf Course Lease Lottery Revenue Project Reimbursements Interestlncome & Other Recreation Amenity Fees Total Revenue EXPENDITURES .Annual Maintenance RETT Collection Costs Rec. Path Capital Maintenance Alpine Garden Support Tree Maintenance Street Furniture Replacement Black Gore Creek Sand Mitigation Park Capital Maitenance Bear Proof Containers Park, Path & Landscape Maintenance Subtotal Maintenance Recreation PathlTrail Development 'Katsos Rarich Cascade Bike Path Trailhead Development N. Frontage Rd. (School to Roundabout) Village Streetscape Design & Implement Meadow Drive Frontage Road Bike Trail Subtotal Pathways Capital Maintenance Raw Water Project Playground Safety Improvements Pirate Ship Park -Per Safety Plan Big Horn Park -Per Safety Plan Red Sandstone Park -Per Safety Plan Public Art Subtotal Capital Maintenance Park Development Donovan Park White Water Park Gore Creek Promenade Bridge Lionshead Park Booth Creek Park Redevelopment TOWN OF VAIL 2004 BUDGET Real Estate Transfer Tax Fund Five-Year Summary of Revenue and Expenditures Version 1 2004 Amended 2005 2006 2007 2008 2009 Project Information $ 3,700,000 $ 4,010,000 $ 4,185,000 $ 7,850,000 $ 3,910,000 $ 4,105,000 112,579 115,956 119,435 123,018 126,709 130,510 20,000 20,000 20,000 20,000 20,000 20,000 50,000 50,000 51,000 56,000 57,000 60,000 60,000 50,000 10,000 10,000 10,000 10,000 10,000 3,982,579 4,206,956 4,390,435 8,060,018 4,126,709 4,325,510 185,000 200,500. 209,250 392,500 195,500 205,250 135,200 140,608 146,232 152,082 158,165 164,491 75,000 52,000 54,080 56,243 56,493 60,833 60,000 60,000 60,000 60,000 60,000 60,000 25,000 25,000 25,000 25,000 25,000 25,000 150,000 100,000 100,000 100,000 100,000 100,000 114,500 95,OOD 100,000 1b5,DOD ~ 110,000 9,500 10,000 857,281 1 052,991. 1,084;581 1 127,9fi„4~, 1,117,308 ; 1,220,000 1,496,981 1,755,599 1,774,143 2,013,789 1,819,466 1,945,574 Collection fee remitted to the General Fund Capital maintenance of the town's rec. path system 04 only, one time $25K to pay off debt & daily operations Provide additional trees to Vaii's public areas Additions and replacement of street furniture New in '05 to maintain playgournds, restrooms, etc. In TOV parks Ongoing path, park and open space maintenance 500:0_(10 500;000 ; Resurface rec path from Sunburst to E `Vail 150,000 ' Widen recret~lon 8~,~' from W:;Haven to tennis cAwts 20,000 20,000 20,000 20,000 20,000 20,000 Improve trailheads 650,000 Fund Path from Red Sandstone Pedestiran Brdg to Roundabout 1,750,000 3,090,01)Or 1,_'5o,OJ0 1,Oa5,Q00 FSQ0,000 1,Q8Q000,~ 1,050,000 Construct widened 6' shoulders along all frontage roads; first priority is Blue Cow Chute to East Vail 2,420,000 3,170,000 2,795,000 2,370,000 1,100,000 20,000 229,097 - - - 32,605 299, 765 225,000 - 200,000 109,213 75,000 75,000 75,000 75,000 75,000 895,680 75,000 275,000 75,000 75,000 75,000 53,000 149,683 10,317- 100,000 25,000 - ioo,ooo ~ sso,ooo - 250,000 Convert parks from Veated water to raw water sr~Wdl move;to_20p5 w ,.. ,'Funds 3rdhole at.WhitewateCPark - wilfmove'04 to'06 ~Wlh~ mc,,v© ~04,to~Q6 Reconstruct park oaoeo7 R'1 0/15/04 TOWN OF VAIL 2004 BUDGET Real Estate Transfer Tax Fund Five-Year Summary of Revenue and Expenditures Version 1 2004 Amended 2005 2006. 2007 2008 2009 Project Information Skate Park ,`400;000 Ford Park Master Plan-Improvements ..,t. 1,000,000 1,000',000 1,000,000... Revlslf Ford Park Management Plan adopted in Apnl of'97 Subtotal Park Development 302,683 - 385,317 2,090,000 1,000,000 1,000,000 Open Lands Subtotal Open Lands - - - - - 1,000,000 Project Management Parks and Landscaping 78,827 81,192 83,627 86,136 88,720 91,382 Landscape architect AIPP 27,435 Transfer of manhole cover 2003 surplus to General Fund Subtotal Project Management 106,262 81,192 83,627 86,136 88,720 91,382 Total Expenditures 5,221,606 5,081,791 5,313,088 6,634,925 4,083,186 3,131,956 Revenue Over (Under) Expenditures (1,239,027) (874,834) (922,653) 1,425,093 43,522 1,193,554 Beginning Fund Balance 6,286,775 5,047,748 4,172,914 3,250,261 4,675,354 ' 4,718,876 Ending Fund Balance $ 5,047,748 $ 4,172,914 $ 3,250,261 $ 4,675,354 $ 4,718,876 $ 5,912,430 040007 R-2 at5iat 2-6-6 granted. (Ord. 5(1980) § 6: Ord. 26(1979) § 6) 2-6-7: LANDS AFFECTED: When a transfer subject to this Chapter includes real property located within the Town and real property located elsewhere, the tax imposed under the authority of this Chapter shall be computed only with re- spect to real property located within the Town, and the tax shall be assessed based on that part of the consideration fairly attrib- utable to such real property located within the Town. (Ord. 5(1980) § 7: Ord. 26(1979) § 7) 2-6-8: ENFORCEMENT; COLLEC- TION OF TAX: A. Town Manager To Enforce: The Town Manager is charged with the enforce- ment of the provisions of this Chapter and is authorized and empowered to prescribe, adopt, promulgate and enforce rules and regulations pertain- ing thereto. B. Report Required: At the time of any transfer upon which a tax is imposed or which is claimed to be exempt under this Chapter, there shall be made a report to the Town Manager on ,forms prescribed by the Town Manager, setting forth the true, com- plete and actual consideration for the transfer, the .names of the parties thereto, the location of the real prop- erty transferred, the basis of the claimed exemption, and such other information as the Town Manager may require. C. Authorized Collection Entities: For the purpose of collection of the taxes 2-6-9 imposed by this Chapter, all banks, title companies, escrow companies, building and- loan institutions; attor- neys, real estate agencies, or other closing agents or agencies, permitted as such to do business under the laws of the State may collect the real es- tate transfer tax (holding such funds in trust for the Town) and remit the same to the Town for and on behalf of the seller and buyer, forthwith. . D. County May Collect: The Town Man- ager is authorized to negotiate and enter into an intergovernmental con- tract with appropriate officers of Eagle County for the collection of this tax, including the payment of a fee to the County officers for such collection. (Ord. 5(1980) § 8: Ord. 26(1979) § 8) 2-6-9: REAL ESTATE TRANSFER TAX FUND: A. Creation; Purpose: All funds received by the Town pursuant to this Chapter shall be deposited in the Real Estate Transfer Tax Fund, which Fund is hereby created. The Fund shall be subject to appropriation for only the following purposes within the Town or within one mile of the bouridaries of the Town. 1. Acquiring, improving, maintaining, and repairing real property for parks, recreation, open space and similar purposes. 2. The construction, maintenance, and repair of buildings which are incidental to park, recreation, and open space land. ~,,~.. . ~.. .._._- Town of Vail 2-6-9 ~'`. _ . ~~ . . 3. Landscaping. parks and open space. 4. The construction, maintenance, repair, and landscaping of recreation paths set forth in the Town- of Vail Recreation Trails plan as~ it may be amended by the Town Council from time to time. 5. Paying incidental .costs and princi- '` ~ pal of and interest on any funds bor- v rowed for the purposes set forth in this subsection. f,-. .:. ~ -.{ ~.. _ i. ~:T l ~`~---; ~` y ~: B. Building Defined: For the purposes of this .Chapter, building shall mean any structure having a roof supported by columns or wall's, or any other en- closed: structure for the housing of persons, animals; or property. (1997 Code: Ord. 10(.1992) § 2: Ord. 8(1987) § 2: Ord. 5(1980) § 9:' Ord. 26(1979) § 9) 2-6-10: DUE DATE; PENALTIES FOR ~~ DELINQUENCY: The tax im- posed under this Chapter is due and pay- able at the time of the transfer, and is delin- quent if it remains unpaid for thirty (30) days thereafter. In the event that the tax is not paid prior to becoming delinquent, a delinquency penalty of ten percent (10%) of the amount of tax due shall accrue. In the event a portion of the tax is paid prior to becoming- delinquent, the penalty shall only accrue as to the portion which is delin- quent. Interest shall accrue at the rate of one and one-half percent (1.5%) per month, or fraction thereof, on the amount of tax, exclusive of penalties, from the date the tax becomes delinquent to the date of payment. Interest and penalty accrued shall become part of the tax. (Ord. 5(1980) § 10(a): Ord. 26(1979} § 10(a)) 2-6-13 2-6-11: RECORDATION BEFORE PAY- . MENT OF TAX PROffiBITED: Any person- liable- for a real estate transfer tax upon a transfer who shall cause the deed, instrument of conveyance or docu- ment evidencing such transfer to be filed of record in the office of the Eagle County Clerk and Recorder or attempt to so record the. document until and unless the real estate transfer tax and all penalties and interest thereon have been paid in full; shall be in violation of this Chapter. (Ord. 5(1980) § 10(b): Ord. 26(1979) § 10(b)) 2-6-12: EVASION BY ARTIFICE OR DEVICE: Notwithstanding the provisions of Section 2-6-5 of this Chapter, if an artifice or device is employed in con- nection with the transfer of real property, which term "artifice or device" means a transaction or transactions, a substantial purpose of which was to evade the provi- sions of this Chapter and the imposition of the, tax under this Chapter, then such trans- fer will nevertheless be subject to the real estate transfer tax. Artifice or device in- cludes, but is not limited to: 1) a transfer to a corporation, partnership, limited partner- ship, joint venture, business trust, or other association or organization followed within three (3) years by an assignment of the controlling interest in such association or organization, and 2) such a transfer plus the intent to ultimately assign the control- ling interest in such association or organi- zation. (Ord. 5(1980) § 10(c):~ Ord. 26(1979) § 10(c)) 2-6-13: UNPAID TAX A LIEN; REME- DIES AND PENALTIES: A. Perpetual Lien: The tax imposed by this Chapter, and any penalty and interest due thereon, if not paid when Town of Vail ~ 4 ~ --wr ~ r- ~ 2004 Review and 2005 Areas of Emphasis 2003/2004 Review: Budget: ^ Determined expense budget for operation of building was less than anticipated ^ Rate structure adjustments/schedule management for multiple events ^ Sales tax revenue source Target Markets: ^ Targeted wedding market heavily and determined need for facility in the community ^ Determined usage patterns/seasonal usage of target markets ^ Determined usage hours/met demand of market Management of outside vendors/specifically caterers: ^ Observation of service to clients/set a high level of expectation ^ Management of outside vendor deliveries for multiple events ^ Growth potential of hotel catering ^ Business licensing requirements for outside vendors Building maintenance/potential upgrades needed: Sound system ^ Storage (for events serving alcohol on Sundays) ^ Blinds on upper windows for blackout capability 2005 Focus Areas: • Wedding usage/management of scheduling and pricing • Focus on increasing weekday bookings in all seasons • Corporate bookings • Cultivate relationships with hotel sales staff to grow corporate bookings • Budget management/expenses 9/21/04 DONOVAN PAVILION PROPOSED BUDGET 2005 2005 PROPOSED REVENUES $ 210,422.00 PEAK WINTER (Jan 1 -April 17/Nov 20 -Dec 31) 8 HR standard $ 16,780.00 49% 8 HR resident $ .7,800.00 22% 8 HR Eagle County resident $ 6,885.00 20% Weekday 6 HR rentals $ 3,420.00 9% TOTAL $ 34,885.00 OFF PEAK WINTER (April 18 -May 15) 8 HR standard $ 4,130.00 37% 8 HR resident $ 2,396.00 22% 8 HR Eagle County resident $ 3,762.00 34% Weekday 6 HR rentals $ 814.00 7% TOTAL $ 11,102.00 PEAK SUMMER (May 16 -Oct 23) 8 HR standard $ 83,325.00 53% 8 HR resident $ 29,250.00 19% 8 HR Eagle County resident $ 34,425.00 22% Weekday 6 HR rentals $ 10,000.00 6% TOTAL $ 157,000.00 OFF PEAK FALL (Oct 24 -Nov 20) 8 HR standard $ 2,065.00 28% 8 HR resident $ 1,605.00 22% 8 HR Eagle County resident $ 2,951.00 40% Weekday 6 HR rentals $ 814.00 10% TOTAL $ 7,435.00 9/21/2004 2005 PROPOSED EXPENSES $ ss,sso.oo QTR 1 Cleaning Fees $ 2,800.00 Copier $ 200.00 Insurance $ 750.00 Equipment Rental $ 2,000.00 Licenses/Permits $ 425.00 Marketing $ 2,750.00 Memberships $ 250.00 Office Supplies $ 375.00 On-site Security $ 1,600.00 Postage/Delivery $ 150.00 Printing/Reproduction $ 450.00 Supplies $ 1,000.00 Telephone/Fax/Computer $ 1,225.00 Trash Removal $ 600.00 TOTAL QTR 2 $ 14,575.00 Cleaning Fees $ 4,400.00 Copier $ 200.00 Insurance $ 750.00 Equipment Rental $ 2,000.00 Licenses/Permits $ - Marketing $ 2,750.00 Memberships $ - Office Supplies $ 150.00 On-site Security $ 3,750.00 Postage/Delivery $ 150.00 Printing/Reproduction $ 300.00 Supplies ~ $ 1,100.00 Telephone/Fax/Computer $ 1,225.00 Trash Removal $ 750.00 TOTAL $ 17,525.00 9/21/2004 • • i QTR 3 Cleaning Fees $ 6,600.00 Copier $ 200.00 Insurance $ 750.00 Equipment Rental $ 2,000.00 Licenses/Permits $ - Marketing $ 2,000.00 Memberships $ - Office Supplies $ 150.00 On-site Security $ 5,000.00 Postage/Delivery $ 150.00 Printing/Reproduction $ 250.00 Supplies $ 1,900.00 Telephone/Fax/Computer $ 1,225.00 Trash Removal $ 1,500.00 TOTAL $ 21,725.00 QTR 4 Cleaning Fees $ 2,200.00 Copier $ 200.00 Insurance $ 750.00 Equipment Rental $ 2,000.00 Licenses/Permits $ - Marketing $ 3,000.00 Memberships $ 350.00 Office Supplies $ 350.00 On-site Security $ 3,300.00 Postage/Delivery $ 150.00 Printing/Reproduction $ 350.00 Supplies $ 1,200.00 , Telephone/Fax/Computer $ 1,225.00 Trash Removal $ 750.00 TOTAL $ 15,825.00 9/21/2004 Revenue Operating Expenses Management Fees Commissions Contract Services TOV Direct Expenses Total Operating Expenses Revenue Over (Under) Operating Capital Outlay Sound System Upgrade Fund add'I Window Shades and/or Storage Revenue Over (Under) w/Capital Donovan Pavilion 2005 Budget Proposal Combined with TOV Operating Expenditures Projected Proposed 2003 2004 2004 2004 Actuals 2005 Actual Budget Budget thru August Budget 31,895.50 182,000.00 182,000.00 153,784.00 210,422.00 55,418.34 85,000.00 85,000.00 56,664.00 75,000.00 - - 15,000.00 10,568.00 22,000.00 5,383.00 99,400.00 60,000.00 47,514.00 69,650.00 16,291.84 48,700.00 34,250.00 10,234.00 36,695.00 77,093.18 233,100.00 194,250.00 124,980.00 203,345.00 (45,197.68) (51,100.00) (12,250.00) 28,804.00 7,077.00 - - 18,000.00 - - - - 20,850.00 - - ~} (45,197.68) (51,10.00) _.., (51,100.00) 28,804.00 7,077.00 • AIPP is suggesting that Seibert Circle be redesigned in conjunction with the village streetscape improvements on Hansen Ranch Road and Bridge Street. - • Why the current design at Seibert Circle does not work: a) The current design does not capture the European flavor of the illage. .:. ' .._ .. ,!' b) Too much granite and concrete. All of these hard surfaces combined with a lack of vegetation makes the plaza cold, exposed and uninviting. c) The artwork was never embraced by the merchants. d) There is a need for water in this. location. e) Not enough visual punch. f) The scale of the sculpture is not in proportion with the .. .buildings. ~~ • Jesus Moroles' sculpture is an important TOV asset. The board feels it would function more successfully in a new location with grass and landscaping. Options include: a) Lower bench of Ford Park b) Redevelopment opportunities outside of the village. ' core. • Peter Seibert Memorial a) The board believes that if the new plaza design captures the European tradition originally conceived for the village through a fountain or water feature, it will honor the vision of all of the founders including Pete Seibert. . b) A literal memorial is not necessary and would be better suited for "Founder's Park". - ,. .: - .. ~ ,._ r • AIPP has allocated $10,000 to develop a new design for Seibert Circle `and looks' for direction from the town council to,proceed. ~;f ~~ Art In Public Places (AIPP) Board Retreat Friday, May 28, 2004 at the Hopkins' Residence 5036 Gore Circle Vail, Colorado MEETING SUMMARY Facilitator: Liz Finn, NWCCOG Present: Leslie Fickling, Pam Hopkins, Bill Rey, Barbie Christopher, Gussi.Ross, Nancy Sweeney, Diana Donovan. Leslie Fickling began the meeting at 9:00 a.m. with a round of introductions and a slide show illustrating examples of public art from around the world. The group reviewed and discussed the action items listed in the summary of the 2002 retreat: Action Item #1: Improve communication between AIPP and Community Development so that AIPP will be involved in projects early in the planning stages. Discussion: Although communication between AIPP and Community Development has improved, the boazd would like to receive agendas for the Planning and Environment Committee (PEC) in advance of each meeting. This could be accomplished via a-mail or by downloading the agendas from the town's web site. The board would also like to add updates from Community Development and PEC as regulaz items on the AIPP board agendas. Action Item #2: Complete the AIPP Master Plan. Discussion: The Master Plan is complete. The board would like copies of the Master Plan to be :. distributed to new AIPP boazd members and PEC members. An executive summary along with a brochure and a reference to the AIPP web site should be distributed to developers as part of ' ~ . .Community Development's packet. It is important that it is made clear to developers that working with the AIPP boazd is easy and practical. . Action Item #3: Approve and ordinance that would require that a minimum of 1 % of the cost of a capital improvement project be dedicated to the purpose of providing an art component for the project. Discussion: Diana Donovan will gauge the town council's interest in considering a "percent for art" policy at the June 15~' meeting. A draft policy statement will be prepazed by June l0a' (Leslie). ACTION ITEM: Leslie will also collect the current information from the town of Vail on the Lion's Head project and report back to the boazd. The board then reviewed the AIPP mission, vision and values. They decided to add the following values: . ,.~ ^ Actively participate and contribute through committee work. ^ Be informed of AIPP activities and projects in town. ^ Ongoing education of global public art projects, trends and issues. Although some board members thought that the AIPP vision needed something extra to be more inspiring, the board agreed to not work on it at this meeting. The boazd then developed the following list to describe the role of the board: ^ Review acquisition, maintenance, etc. of projects. ^ Identify opportunities. ^ Serve as a resource. ^ Give direction to the Coordinator. ^ Review and monitor the budget. ^ Participate in fund raising on a per project, as needed basis only. ~~. ^ Recruit new board members. ^ Cultivate community support. ^ Develop project descriptions. The boazd then identified the following guidelines for working together: - ^ Have closure and identify a next step for each agenda item. ^ Committees must report back to the board in a timely manner. ^ Use e-mail for communication and updates. Put information in the body of the a-mail rather than attaching documents as some people have difficulty opening attachments. . ^ No reply = No objection ^ Leslie will forward relevant articles and announcements to board members via a-mail. ^ Board members must arrive on time and be prepared for the meeting. ^ Board members should contact Leslie to add items to the agenda. ^ Cleazly communicate expectations of the board to prospective and ne~cv boazd members to ` avoid misunderstandings. The board then discussed the role of the Coordinator: ^ Help the town acquire more art. ^ Assist in the process of acquiring art. . ^ Provide administrative support to the board. ^ Manage projects. ^ Stay current with latest developments in public art both locally and beyond. ^ Organize exhibitions. ^ Serve as the liaison between town staff and AIPP boazd. ^ Keep public informed and increase awareness. ^ Fundraising. . ^ Serve as the chair of the town's retail committee. ^ Oversee maintenance of projects. ^ Communicate with other arts organizations. ^ Communicate with the public. Provide customer service. • Accept/handle art donations. 2 --. ,~ . ^ Develop the annual budget. ^ .Look for new opportunities. ^ Create brochures. ^ Update the web site. ^ Coordinate special projects. ^ Complete research projects. ACTION ITEM: Leslie will track her time by project or task and review how her time is being spent with the board on a.quarterly basis. The Board agreed to hold Executive Committee meetings in January, May and September. The Board then identified the following short-term goals and immediate needs to be addressed in the next 12 months: ~ - ~ ^ Identify and assign committees. ^ Complete or move forward current projects. ^ Create a portfolio and artist registry. ^ Build a float for the July 4a' parade. ^ Attend the public meeting on June 11 ~' . ^ Meet with town council re: policy on percentage for art. ^ Identify educational opportunities for staff, board and the public. ^ Serve in advisory capacity for public fixture (lighting, trashcans, etc.) decisions. Next, the Board discussed committees. Committees will consist of a chair and preferably no fewer than two additional members. The chair will be responsible for convening the committee and providing progress reports to the board. T'he role of the committee will be to identify the . project's scope of work, process, timeline, and review the proposed design. Below is the list of project committees along with the committee members. Additional board members, who were not present at.the retreat, will be asked to volunteer to serve on committees at the board's next meeting. Projects were also identified as either public or private projects. Diana Donovan will attend all committee meetings for public projects and her name appears in parentheses with those committees. _ ^ Children's Fountain Committee (Public Project) - Pain, Chair; Bill; (Diana) ^ Seibert Circle Committee (Public Project) - Bill, Chair; Barbie; Nancy; Gussi; (Diana) ^ Front Door Committee (Private Project) - Gussi, Chair; Nancy, Bill ^ Lion's Head Committee (Private Project) - Nancy, Chair; Gussi ^ East Meadow Committee (Public Project) - Barbie, Chair; Bill, Tracy, (Diana) ^ Crossroads Committee (Private Project) ' - Gussi, Chair ^ Village Committee -includes Eaton Plaza and Wall Street projects (Public Project) - Tracy, chair,Nancy,; Pam; Barbie; (Diana) ^ Art Shack Committee (Public Project) - Jen, Chair, Tracy; Pam; Barbie; (Diana) . ^ July 4~' Float Committee ~ , - Bill; Leslie ^ Public Fixture Advisory Committee (Public Project) - Pam; Barbie; Gussi; (Diana) ^ Retail Committee (Public Committee) - Jen; (Diana) ACTION ITEM: Leslie will research the Bridge and Gore Project.and bring the details to the Board at the next meeting. ACTION ITEM: Leslie will create a registry of artists and ideas. , The Board will elect officers at their next regular meeting. Gussi expressed interest in serving as the Treasurer. The meeting adjourned at 2:20 p.m. Respectfully submitted, Liz Finn Assistant Executive Director NWCCOG June 3, 2004 4 -. ART IN PUBLIC PLACES 2005 Maintenance Temporary Art Program Projects Seibert CirclelVail Village Streetscape Summer Event East Meadow Drive Art Shack Conference Center design fee Lionshead design & development fee Community art program Photocopies, cell phone, misc. expenses Professional development r i ~ r~ A~, f f '~ ~ ~! r 1'. r~ 5000 3000 25,000 250 75000 30000 7500 7500 1000 1000 1000