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HomeMy WebLinkAbout2004-11-02 Support Documentation Town Council Work Session W®RI( SESSION ADEN®A 1:00 P.fifl., TIDES®AY, NO!/EIVIEMI3ER 2, 2004 !TAIL TOWN C®UNCIL CI•IA11A13ERS 75 S. G=rontage Road W. Mail, CO 81657 FI®TE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council viii consider an item. 1. George Ruther ITEI~i/T®PIC: PEC/DRB Update. (30 min.) 2. Judy Camp ITEIiA/T®PIC: Final Overview 2005 Budget Ordinance IVo. #25, Series of 2004. (25 min.) Capital Projects, RETT and General Fund Five Year Projections. (Please see attabhment) o Conference Center. (Please see attachment) Commission on Special Events (CSE) request to transfer Vail America Days (July 4th) and Holidays in Vail (Jerry Ford Christmas tree lighting) to the "cultural designated events," effectively placing these events in the Council Contributions account. (Please see attachment) 3. Russ Forrest ITEf~I/T®PIC: Community Development Work Plan Assessment. (45 min.) 4. Russ Forrest ITEAfl/T®PIC: Discussion of Ordinance IVo. 26, Series of 2004, an ordinance amending Section 12-7H-3, Permitted and Conditional Uses, First Floor or Street Level, adding "temporary business offices" as a conditional use in the Lionshead Mixed Use 1 zone district, and setting forth details in regard thereto. (15 min.) ACTION REt~UESTE® OF C®UNCIL_: Approve, approve with conditions, or deny Ordinance No. 26, Series of 2004, on first reading. RACI~fGROUN® RATI®NALE: . On October 11, 2004, the Planning & Environmental Commission held a public hearing to review a request to add "temporary business offices" as a conditional use in the Lionshead Mixed Use 1 zone district. Upon review of the request, the Planning & Environmental Commission voted (4-1 Jewitt opposed) to forward a recommendation of approval, with modifications, of the text amendment to the Vail Town Council. STAFF RECOMMENDATION: The Community Development Department recommends that the Town Council approves Ordinance No. 26, Series of 2004, on first reading. ' 5• ITEM/TOPIC: Information Update. (10 min.) 6. ITEM/TOPIC: Matters from Mayor & Council.' (10 min.) 7. ITEMITOPIC: Adjournment. (3:15 p.m.) NOTE UPCOMING MEETING START TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION WILL BEGIN AT 12:00 NOON TUESDAY, NOVEMBER 16, 2004 IN THE VAIL TOWN COUNCIL CHAMBERS. Sign language interpretation available upon request with 24-hour notification. Please call 479-2106 voice or 479-2356 TDD for information. 2 PLANNING AND ENVIRONMENTAL COMMISSION PUBLIC MEETING ryv~ (~~,;,:,. fN. Monday, October 25, 2004 t ti~? L~. ~~tStE~ ~ 4 PROJECT ORIENTATION -Community Development Dept. PUBLIC !~lELCOME 12:00 pm MEMBERS PRESENT Bill Jewitt David Viele Chas Bernhardt Rollie Kjesbo George Lamb Doug Cahill MEMBERS ABSENT Ann Gunion Site Visits: 1. Crossroads East One, LLC - 141 and 143 Meadow Drive 2. Vail Parking, LLC - 1000 South Frontage Road, #3 Driver: George NOTE: If the PEC hearing extends until 6:OOp.m., the Commission may break for dinner from 6:00- 6:30p.m. Public Hearing -Town Council Chambers 2:00 pm A request for a site coverage variance, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for a variance from Section 12-6D-9, Site Coverage, Vail Town Code, to allow for site coverage in excess of 20% of the total site area, located at 1936 West Gore Creek Drive/Lot 46, Vail Village West Filing 2, and setting forth details in regard thereto. Applicant: Michael R. Dantas represented by Mauriello Planning Group, Ltd. Planner: Elisabeth Eckel ACTION: Tabled to November 8, 2004 MOTION: Kjesbo SECOND: Viele VOTE: 6-0-0 2. A request for a recommendation to the Vail Town Council on a proposal to establish Special Development District No. 39, pursuant to Article 12-9(A), Special Development District, Vail Town, Code, to allow for the redevelopment of Crossroads, a mixed use development; a request for a text amendment to Section 12-2-2, Definitions, Vail Town Code, pursuant to Section 12-3- 7, Amendment, to add a definition for bowling alley; a request for a text amendment to Section 12-7E-4, Conditional Uses, Vail Town Code, pursuant to Section 12-3-7, Amendment, to add bowling alleys as a conditional use; and requests for conditional use permits to allow for the construction of an outdoor operation of the accessory uses as set forth in Section 12-7E-5 (ice skating rink); a major arcade to include indoor entertainment; a theater, meeting rooms, and convention facilities; multiple-family dwellings and lodges; and a private club to allow for the establishment of a for sale parking club, pursuant to Section 12-7E-4, Vail Town Code, located at 141 and 143 Meadow Drive/Lot P, Block 5D, Vail Village Filing 1, and setting forth details in regard thereto. Applicant: Crossroads Ea§t One, LLC, represented by Mauriello Planning Group Planner: Warren Campbell ACTION: Tabled to November 8, 2004 MOTION: Jewitt SECOND: Kjesbo VOTE: 6-0-0 Staff gave a presentation .per the memorandum and reviewed the primary staff concerns. Domiriic Mauriello, representing the applicant, reviewed changes made since the last meeting, proposed deviations, and responded to staff concerns. Chris Coy, the applicant's architect, then reviewed the elevations and architecture for the project. Jeff Winston, staff's consultant on the project, reviewed his comments and powerpoint presentation with the PEC. Kaye Ferry, resident and former business owner, stated that the retail design is exactly what is needed and the Town should not require the retail area to be broken up into nooks and crannies. She believes the height is fine as it will act as a noise barrier. She continued by referencing the Town of Aspen retail report and thought this retail design would be successful. 'She concluded that the amenities of the proposal would be very beneficial. Johannes Faessler, owner of the Sonnenalp Hotel, believes that this project is a bold statement and a large building, but that is appropriate for the site. He asked the Town and the Planning and Environmental Commission to have the "guts" to approve the building. Dan Lever, Lourdes Verzacca, and John Rymers, residents of Vail, spoke in favor of the project in regards to having activities in Town to which they could take their families. Dean Hall, President of the Vail Village Phase Ill homeowners association, stated that Peter Knobel has worked constructively with the homeowners. Mr. Hall stated that Jeff Winston made some pertinent points regarding the bulk and mass on the west side of the building. He was also concerned about the exhaust system of the building for the garage and its proximity to the residential units in Phase III. He was concerned about the noise of the exhaust system at night. He was also concerned about the loading and delivery system of the building and its proximity to their building and the noise generated by loading and delivery. He also asked about where trucks would wait to load. He was also concerned about views being impacted. He wondered whether this building looked too much like Manhattan. He clearly supports many aspects of the project and believes the property needs to be redeveloped. Linn Schor, Eagle River Water and Sanitation District, thanked the developer for coming to the District early in the process. She was concerned about encroachments in the public right-of-way and the impacts those encroachments have on future repair and replacement of utilities. The result of encroachments in the right-of-way increases costs of utility projects and extends the time of utility projects. Linn believed.we may be able to mitigate the impacts with this project but she is concerned about building into the right-of-way in general. Gwen Scapello, resident of Vail, believes the amenities are needed in the Town and it is an exciting project. It's a project that will be very comfortable with our guests from urban areas. She then reviewed the deviations the applicant was requesting. She believes that we are creating Manhattan in Vail Village. She went on to say that we should throw out zoning if we approve of this. The size is too big for the site. Jim Lamont asked that the project be shown in context with other projects around the site. He wondered if a Grand Plaza could be appropriate for the site. He stated that the Town desperately needs a place for big events. He expressed generally his concerns regarding guaranteeing the plaza could function as a public venue location. Expressed support for the loading and delivery facility and noted that it is important to further explore how these loading and delivery facilities interrelate to each other and operate with each other. Mr. Lamont made the point ghat:'developers and the Town should work on the Frontage Road and the creation of a grand entry. Mr. Lamont believes we are turning into the city and as a city needs a grand boulevard, i.e. the Frontage Road. Rick Scalpello, representing the merchants on Meadow Drive, believes that this project will be extremely positive and the uses proposed by the applicant are critical. He continued that the architecture is well done and this project will become an icon. He believes the deviations are appropriate and that the similarity of the retail spaces is positive based on his experience working with the Farmers Market. Chad Taylor of the Vail Mountain Lodge believes that this is a very positive project and agreed with all the positive comments made previously. He concluded that the Town needs to move forward with the times and approve this project. Bill Jewitt hoped that the applicant could do something with a vault and make the utilities work within the right-of-way. Mr. Jewitt liked the way the applicant had addressed the height of the building in the southwest corner and was fine with the height on Meadow Drive. He sees a benefit to the parking club and likes the retail design. Mr. Jewitt stated that this is a big building. However, the benefit of the project and its unique uses make this project worth the deviations. He agreed with Jim Lamont that this building works with the other approved buildings on the Frontage Road. Mr. Jewitt concluded by stating that he believes that the architecture of the proposed building works in that this is not Bridge Street. Rollie Kjesbo agrees with the concerns expressed by the Vail Village Inn Phase III residents. He felt additional stepping back of the building along the west property line is important and requested to see the scale of the proposed Crossroads compared to the approved projects along the Frontage Road. Mr. Kjesbo expressed the importance of establishing an agreement on the plaza and its use for public events as was created for the Front Door project. He continued by stating that the proposed streetscape design looks great. Mr. Kjesbo concluded that an agreement with the utility companies is important. George Lamb mirrors comments made by Bill Jewitt and Rollie Kjesbo. He believes the proposal will add vitality for the area. He continued, that the design of the commercial area has been created by commercial experts. However, he was concerned about the symmetry of each storefront and some additional variation is needed. He agreed that the building along the west property line should step down to better relate to the neighboring property. Mr. Lamb concluded that the project is very much needed and believes the benefits outweigh the deviations. David Viele stated that there is a precedent set with other projects such as the Core Site and the Four Seasons and that this is by far the best design he has seen. He believes the bulk and mass is appropriate given what has been approved. Mr. Viele concluded that the bulk and mass is big and he encouraged the applicant to continue to work with the Vail Village Inn Phase III owners. Chas Bernhardt stated that the applicant's visioning team has done a very good job. Jeff Winston had some very good comments. This is a big building, not a cute and tacky project. He continued by mentioning that the Sonnenalp is also a modern building and this project will work well with that project. Mr. Bernhardt stated that he does not believe the sun-shade analysis will change significantly unless bulk and mass was located on the eastern side of the property. Mr. Bernhardt concluded that benefits of the overall project out weigh the deviations and he encouraged the applicant to work with the utility companies. DougCahill believes that the applicant needs to work on the scale of the building along the western property line. He continued by stating that this is a huge building. From the peak of the ridge over the entry it is 126 feet tall from the elevation of the ice rink. He liked the way the applicant separated the building's mass with materials and building shape. He believes the size is appropriate for the site and we need to look at bulk and mass of other projects. Mr. Cahill stated he would like to see more landscaping on the site and asked how the applicant could make the first floor of the retail "warmer". Mr. Cahill agrees that the retail should not be nooks and crannies and believes the proposed retail will be an amenity of the project. Mr. Cahill concluded that the public plaza was a large benefit and Jim Lamont had some good comments on the need for the Frontage Road to become a grand boulevard. 3. An appeal of an administrative action denying a request to "sell skier parking passes"on Level 3, Cascade Village Parking Structure, Development Area A, Special Development District No. 4, pursuant to the parking provisions prescribed in Ordinance No. 41, Series of 1991, located at 1000 South Frontage Road, #3/Vail Cascade Village, and setting forth details in regard thereto. Applicant: Vail Parking LLC, represented by Robert W. Oliva Planner: George Ruther ACTION: Uphold MOTION: Kjesbo SECOND: Viele VOTE:6-0 Staff made a presentation per the staff memorandum dated October 25, 2004. Based upon the facts of the appeal, staff recommended that the Commission upholds the decision of the Community Development Department. Amy Durfee-West made a presentation to the Commission on behalf of the appellant, Robert Oliva. Ms. West explained that a significant misunderstanding had occurred and that the appellant was no longer requesting to operate a private parking club. The Commission affirmed the staff's decision and directed Mrs. West and her client to submit a written proposal of the appellant's plans for Level 3 of the Cascade Parking structure to the Community Development Department for review and approval. 4. A request for final review of~a major subdivision, pursuant to Chapter 13-3, Subdivision Regulations, Vail Town Code, to allow for the creation of the Lionshead Sixth Filing subdivision; a resubdivision of Lot 4, Block 1, Tract D, Tract H, and a Part of Tract C, Vail/Lionshead First Filing and a resubdivision of Lot 2,~ Block 1, Tract H, Tract G, and a Part of Tract C, Vail/Lionshead Third Filing, Town of Vail, County of Eagle, State of Colorado, located at 675 Lionshead Place (a complete legal description is available for inspection at the Town of Vail Community Development Department upon request). Planner: George Ruther ACTION: Tabled to November 8, 2004 MOTION: SECOND: VOTE: 5. A request for a recommendation to the Vail Town Council of proposed text amendments to Section 12-11-4, NPDES, Section 12-11-6, Erosion Control, and Section 12-14-17, Setback from Water-Course, Vail Town Code, and setting forth details in regard thereto. .Applicant: Town of Vail Planner: Bill Carlson ACTION: Tabled to November 8, 2004 MOTION: SECOND: VOTE: 6. A request for final review of a major exterior alteration, pursuant to Section 12-7A-2, Exterior Alterations or Modifications, Vail Town Code, to allow for revisions to the previously approved development plan for One Willow Bridge Road (previously Swiss Chalet), located at 100 Willow Bridge Road/Tracts K & L, Block 5E, Vail Village First Filing, and setting forth details in regard thereto. .. Applicant: One Willow Bridge Road, represented by Resort Design, Inc. Planner: George Ruther ACTION: Tabled to November 8, 2004 MOTION: SECOND: VOTE: 7. Approval of Minutes ~ ACTION: MOTION: SECOND: VOTE: 8. Information Update: nothing to report ~ 9. Adjournment MOTION: SECOND: VOTE: The applications and information about the proposals are available for public inspection during regular office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend the project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call (970) 479-2138 for additional information. Sign language interpretation is available upon request with 24-hour notification. Please call (970) 479-2356, Telephone for the Hearing Impaired, for information. Community Development Department Published, October 22, 2004 in the Vail Daily. `~ DESIGN REVIEW BOARD AGENDA ~~~ 3~ ' ~ October 20, 2004 ~ ~ .3:00 P.M. ~l t' ~ 1~~ ~.;'~ 4~~'~: PUBLIC MEETING PUBLIC WELCOME PROJECT ORIENTATION /LUNCH -Community Development Department MEMBERS PRESENT Pete Dunning Diana Mathias Bill Pierce Margaret Rogers MEMBERS ABSENT Joe Hanlon SITE VISITS 1. Butner Residence - 2664 Larkspur Lane 2. Gannett Residence - 796 Forest Road 3. Shannon Residence - 245 Forest Road 4. Fischer Residence - 4315 Bighorn Road 5. Gore Creek Mountain Works - 201 Gore Creek Drive, Unit C2 6. Boothcreek Townhome Association - 2875 Manns Ranch Road 7. Lot 3, Forest Place - 612 Forest Place Driver: George PUBLIC HEARING -TOWN COUNCIL CHAMBERS Butner Residence DRB04-0495 Final review of a minor alteration 2664 Larkspur Lane/Lot 4, Block 1, Vail Intermountain Applicant: David E. Butner ACTION: Tabled to November 3, 2004 MOTION: Rogers SECOND: Dunning VOTE: 4-0-0 2. Gannett Residence DRB04-0503 Final review of change to approved plans 796 Forest Road/Lot 13, Block 1, Vail Village Filing 6 Applicant: Doug and Kathy Gannett, represented by Steven James Riden, AIA ACTION: Tabled to November 3, 2004 , MOTION: Rogers SECOND: Dunning VOTE: 4-0-0 3. Rogers Residence DRB04-0401 Final review of new construction 4812 Meadow Lane/Lot 8, Block 7, Bighorn 5'h Addition Applicant: Scott and Amy Rogers, represented by Larry Benway ACTION: Tabled to November 3, 2004 11:30pm 2:OOpm 3:OOpm Bill Bill Bill MOTION: Rogers SECOND: Dunning VOTE: 4-0-0 4 Shannon Residence DRB04-0374 Bill Final review of new construction 245 Forest Road/Lot 22, Block 7, Vail Village Filing 1 Applicant: Mike and Mary Sue Shannon, represented by K.H. Webb Architects ACTION: Tabled to November 3, 2004 MOTION: Rogers SECOND: Dunning VOTE: 4-0-0 5. Fischer Residence DRB04-0506 Bill Final review of change to approved plans 4315 Bighorn Road/Lot 6, Block 3, Bighorn 3~d Addition Applicant: Steve Fischer, represented by John G. Martin, Architect, LLC ACTION: Tabled to November 3, 2004 MOTION: Rogers SECOND: Dunning VOTE: 4-0-0 6. Gore Creek Mountain Works DRB04-0514 George Final review of a minor alteration 201 Gore Creek Drive, Unit C2/Bell Tower Condominiums Applicant: Axel Wilhemsen ACTION: Approved with condition(s) ., MOTION:- Rogers SECOND: Mathias VOTE: 4-0-0 CONDITION(S): 1) That the applicant submits revised drawings to the Town of Vail Community Development Department illustrating the expansion of the existing planter to the north and the revised roof design on the northeast corner of the addition, prior to the issuance of a building permit. 2) That the applicant receives Vail Town Council approval to allow for the proposed roof overhang to encroach over Town owned land, prior to the issuance of a building permit. 7. Vail Mountain Lodge DRB04-0513 Elisabeth Final review of change to approved plans 352 East Meadow Drive/Tract B, Vail Club Condominiums Applicant: VML, LLC, represented by Zehren & Associates ACTION: Approved with condition(s) MOTION: Rogers SECOND: Dunning VOTE: 4-0-0 CONDITION(S): 1) The applicant shall ensure that the sound emitted from the louver at any time after the project's completion not be of a greater decibel level than allowed in the Town's applicable noise ordinances. 2) The applicant shall install brick pavers, as originally. proposed, at the northwest side of the building to match the pavers approved in 2003 and already installed at the east side of the building. 8. Boothcreek Townhome Association DRB04-0434 Elisabeth Final review of a minor alteration 2875 Manns Ranch Road/Lot 1, Block 1, Vail Village Filing 13 Applicant: Boothcreek Townhome Association, represented by TRD Architects ACTION: Tabled to November 3, 2004 ~ MOTION: Rogers SECOND: Dunning ,VOTE: 4-0-0 9. Lot 3, Forest Place Residence DRB04-0487 Bill Final review of new construction 612 Forest Place/Lot 3, Forest Place Applicant: Glendore Development, represented by Larry Deckard, Architect ACTION: Tabled to November 3, 2004 MOTION: Rogers SECOND: Dunning VOTE: 4-0-0 10. Lionshead Core Site Hotel DRB04-0305 George Final review of a major exterior alteration 675 Lionshead Place/(a complete legal description is available for inspection at the Town of Vail Community Development Department upon request). Applicant: Vail Resorts Development Company, represented by Braun Associates, Inc. ACTION: Tabled to November 3, 2004 MOTION: Rogers SECOND: Mathias VOTE: 4-0-0 CONDITION(S): 11. Crossroads Redevelopment DR604-0396 Warren Final review of new construction 141 and143 East Meadow Drive/Lot P, Block 5D, Vail Village Filing 1 Applicant: Crossroads West One, LLC, represented by Mauriello Planning Group, LLC ACTION: Tabled to November 3, 2004 MOTION: Mathias SECOND: Dunning VOTE: 4-0-0 Staff Approvals Quatarone Residence DRB04-0497 Bill Final review of a minor alteration 5034 Main Gore Drive South/Lot 2, Block 17, Vail Meadows Filing 1 Applicant: James Quartarone, represented by Plath Construction, Inc. Moffet Residence DRB04-0496 Final review of a minor alteration 2460 Chamonix Lane, Unit C1/Lot 5, Block B, Chamonix Chalets Applicant: Timothy Moffett Warren Harlan Residence DRB04-0493 Warren Final review of change to approved plans 1320 Westhaven Circle/Lot 24A, Glen Lyon Applicant: Hugh Harlan, represented by Thomas Counter, Slifer Designs Vail Lionshead Condominiums DRB04-0494 George Final review of a minor alteration 380 East Lionshead Circle/Lot 7, Vail Lionshead Condominium Applicant: Vail Lionshead Condominium Association, represented by Ryan Sommers Vista Bahn Sidewalk Repairs DRB04-0528 Joe Final review of a minor alteration 434 Gore Creek Drive/Lot B, Block 3, All Seasons Condominiums Applicant: Vail A;II Seasons Condominiums, represented by Atencio Construction Walker Residence DRB04-0510 Final review of a minor alteration 5095 Main Gore Drive/Lot 28, Block 19, Vail Meadows Filing 1 Applicant: William and Christine Walker Eagle River Water & Sanitation District DRB04-0529 Final review of a minor alteration 846 Forest Road/Lot 1, Vail Village Filing 2 Applicant: Eagle River Water & Sanitation District Lionshead III Condominium Association DRB04-0524 Final review of a minor alteration 360 E. Lionshead Circle/Lot 6, Block 1, Vail Lionshead Filing 1 Applicant: Lionshead III Condominium Association, represented by Ryan Sommers Belitz Residence DRB04-0526 Final review of a minor alteration 1850 Sierra Trail/Lot 28, Vail Village Filing 1 Applicant: Paul Belitz, represented by Scott Winnegrad Canada Residence DRB04-0525 Final review of changes to approved plans 2940 Manns Rarich Road/Lot 9, Block 1, Vail Village Filing 13 Applicant: Dean Canada Kneupfer Residence DRB04-0520 Final review of a minor alteration 748 Potato Patch Drive/Lot 7, Block 2, Vail Potato Patch Filing 2 Applicant: David and Marcia Kneupfer, .represented by Graham Reid Construction, Inc. Snownow LLC DRB04-0523 Final review of change to approved plans 2398 Garmisch Drive/Lot 9, Block G, Vail Das Schone Filing 2 Applicant: Eric and Heather Priebe Townsend Snowmelt DRB04-0536 Final review of a minor alteration 1620 Sunburst Drive, Unit 37Nail Golf Course Townhomes Applicant: Susan Townsend, represented by Jeff Lutz Builders Rosenthal Snowmelt DRB04-0537 Final review of a minor alteration 1620 Sunburst Drive, Unit 13Nail Golf Course Townhomes Applicant: Ken and Linda Rosenthal, represented by Jeff Lutz Builders Harding Snowmelt DRB04-0538 Final review of a minor alteration 1620 Sunburst Drive, Unit 12/Vail Golf Course Townhomes Applicant: Kenneth Harding, represented by Jeff Lutz Builders Matt Bill Elisabeth Elisabeth Elisabeth Elisabeth Bill Joe Joe Joe Knight Residence DRB04-0539 Final review of a minor alteration 2375 Bald Mountain Road/Lot 24, Block 1, Vail Village Filing 13 Applicant: Robert Knight, represented by TCC Roofing Joe Daskurdas Residence DRB04-0500 Matt Final review of change to approved plans 4937 Juniper Lane, Lot 4, Block 4, Bighorn 5th Addition Applicant: Joe and Donna Daskurdas, represented by Galen Aasland, Architect Gaylis Residence DRB04-0499 Matt Final review of change to approved plans 3828 Bridge Road/Lot 10, Bighorn 2"d Addition Applicant: Horman Gaylis, represented by Steven James Riden, AIA McKibben Residence DRB04-0509 Final review of change to approved plans 5095 Main Gore Drive/Lot 28, Block 19, Vail Meadows Filing 1 Applicant: Frank and Ellen McKibben Bailey Residence DRB04-0530 Final review of change to approved plans 4257 Nugget Lane/Lot 1, Bighorn Estates Townhomes Applicant: James Bailey, represented by Ric Fields Bailey Residence DRB04-0535 Final review of a minor alteration 4257 Nugget Lane/Lot, Bighorn Estates Townhomes Applicant: James Bailey Elegant Illusions, Inc. DRB04-0439 Final review of a sign 160 Gore Creek Drive/Lot A, Vail Village Filing 2 Applicant: Elegant Illusions, Inc. Matt Elisabeth Elisabeth Matt Crossroads West One, LLC DRB04-0532 Warren Final review of a minor alteration 141 East Meadow Drive, Suites A117 and A119/Lot P, Block 5D, Vail Village Filing 1 Applicant: Crossroads West One, LLC, represented by Resort Design Associates Elegant Illusions, Inc. DRB04-0439 Final review of a sign 160 Gore Creek Drive/Lot A, Vail Village Filing 2 Applicant: Elegant Illusions, Inc. Matt The applications and information about the proposals are available for public inspection during regular office hours in the project planner's office, located at the Town of Vail Community Development Department, 75 South Frontage Road. Please call 479-2138 for information. Sign language interpretation available upon request with 24 hour notification. Please call 479-2356, \ Telephone for the Hearing Impaired, for information. la'IEM®RANDtJi~ll To: Town Council From: Stan Zemler Judy Camp Date: October 28, 2004 Subject: Budget Discussion We are attaching the following information for the budget discussion on Tuesday: o Budget Calendar © Conference Center Fund - 2005 Proposed Budget (CC-1; ARC Pages 1-3) o Impact of Redevelopment Projects on Revenue Projections (Impact -1) o Five-Year Projections for Capital Projects (C-1 & C-2), Real Estate Transfer Tax (RETT) Fund (R-1 and R-2), and General Fund (GF -1) o Options for Funding Capital Projects (Options -Pages 1 - 3) 0 2004 Budget Proposal for First Reading o Ordinance No. 25 ]Budget Ca-endar The calendar has been updated for completed items. We are on track for final reading of the budget ordinance on November 16, 2004. Conference Center ]Fund - 2005 Pro~sosed )Budget Discussion of a five-year projection was tabled at your last meeting and we are now presenting a 2005 budget proposal only. Revenue is as presented in your discussion of major revenue items on August 8 and includes the estimated impact of redevelopment activity and an early Easter in 2005. Conference center planning and design costs have been estimated by our owner's representative, Architectural Resource Consultants, Inc. and include only those costs that will be incurred to provide the information necessary to make a go/no go decision on issuing bonds and beginning construction. 1(gnpact of Redevelo~rnent Projects ®n Revenue Projections This table outlines the assumptions used in the five-year plans regarding the timing of projects and which revenue items they will impact. ]Flue-Year PProjectsons of Ca~atal Protects, RE'I")<', and General Funds These schedules include the projected impact of redevelopment on revenue as outlined above and the impact of staffing required to support the additional activity. Staffing is reduced when projects are completed. Sales tax revenue is split 60% to the General Fund and 40% to the Capital Projects Fund. The five-year projections for the Capital Projects and RETT Funds also include staff's latest estimate of projects with amounts budgeted in 2004 which will be rolled forward to 2005. The 2004 impact of the roll forwards will be included in the third, supplemental budget appropriation on November 16. The 2005 impact of the roll forwards is included in Ordinance No. 25. It should be noted that costs for the construction of a West Vail fire station and main Vail station renovations are included in the Capital Projects Fund, but incremental costs of staffing and maintaining a West Vail station are not yet determined and therefore have not been included. Also, there are no incremental costs projected as a result of any other capital projects. The 2005 Budget Proposal and five-year projections address each of the areas of focus identified by Council: • Facilitate Vail's Redevelopment • Address Issues Proactively • Elevate Community Leadership • Improve Local Economy • ; Add to Vail's Appeal as a Great Place to Live and Work As currently projected, however; the Capital Projects Fund will be depleted in 2006 while the General Fund and RETT Fund continue to have healthy reserves. At your request, staff has reviewed several options for providing more funding for capital projects (see attached). Two questions are presented here for your consideration: • Would Council support using RETT dollars for the following recreational facilities: reimbursing the Capital Projects Fund for previously-incurred capital. costs of the ice dome; 2004 capital costs for the Red Sandstone Multi-Purpose Recreational Facility; 2004 and future capital costs for the Dobson Ice Arena; and future year capital costs for Americans with Disabilities Act (ADA) compliance for facilities operated by the Vail Recreation District? Option A is an example of this scenario. The total transfer is $1,755,205, which allows for full funding of all projects included in the Capital Project Fund projection through 2007, with a shortfall in 2008 but a return to a positive balance in 2009. The General Fund is not involved and maintains reserves in excess of Council's guideline of a minimum of 35% of fund revenue. • Council has established a guideline for the General Fund balance to be a minimum of 35% of revenue during the five-year planning horizon. Would Council support a transfer from the General Fund balance to the Capital Projects Fund in 2004 in an amount that would maintain the 35% minimum through 2009? Option B is an example of this scenario and is the option recommended by .staff. This option transfers- $1,150,000 from the General Fund balance to the Capital Projects Fund in 2004. The General Fund balance is reduced from 41% of revenue in 2004 to the 35% minimum in 2009. This option provides full funding of all projects included in the Capital Project Fund projection through 2006. The RETT Fund is not involved and grows to $8 million in reserves by 2009. Options C through E are other options considered by staff, but not recommended. -2- 200513uclget Proposal ffor 1First Readiae~ This document supports the 2005 budget appropriations included in Ordinance No. 25 of 2004. Minor changes have been made to the General Fund and to the headcount information to include some schedule changes that were overlooked in the .first draft. The General Fund still shows an excess of revenue over expenditure of $701,373. As mentioned above, the Capital Projects and RETT Funds now include staffs latest estimate of projects with amounts budgeted in 2004 which will be rolled forward to 2005. In the Capital Projects Fund, the 2004 projection also includes the 2004 cost of Dobson improvements that will be included in the third supplemental budget appropriation scheduled for first reading on November 16`h. In the RETT Fund, $ l OOK has been moved forward to 2005 for design of a skateboard park, as directed. -3- Version 8 Changes Highlighted Town of Vail Proposed 2005 Budget Timetable Contributions Council criteria discussion 05/18/04 Complete Deadline for return of packets 07/30/04 Complete Commission on Special Events presentation to Council 08/17/04 Complete WCTB presentation to Council 08/17/04 Complete VCBA presentation to Council 08/17/04 Complete Council evaluation of requests and direction for 2005 budget 10/05/04 Complete Budget Guidelines Council discussion of budget timetable 05/18/04 Complete Council discussion of budget philosopies 06/15/04 Complete Budget Discussion w/ Department Heads 06/22/04 Complete Guidelines distributed to department heeds 07/01/04 Complete Presentation of 2003 audit report to Council 08/03/04 Complete Compensation and benefits presentation 09/21/04 Complete Parking Task Force Meeting 09/03/04 Complete 2004/2005 parking program recommendation 09/21/04 Complete Budget Preparation Capital budget request for county funds submitted 06/11/04 Complete Staff prepares departmental budgets 07/19/04 to 08/13/04 Council discussion of major revenue items 08/03/04 Complete Council review of first draft of 5-year capital projection 09/21/04 Complete Council review of first draft of 5-year RETT projection 09/21/04 Complete Council review of AIPP master plan/2 year plan 09/21/04 Complete Donovan Pavilion Mgmt Co budget presentation to council 09/21/04 Complete Council review of second draft of 5-year capital projection 10/05/04 Complete Council review of second draft of 5-year RETT projection 10/05/04 Complete Town Manager reviews departmental budgets 08/18/04 to 09/03/04 Town Manager's budget complete 09/24/04 Complete Council review of first draft proposal 10/05/04 Complete Council review of second draft proposal 10/19/04 .Complete Council review of firsf draft of 2005 Conference Center proposal 11 /OZ/04 Budget ®ocumentation and Reporting First reading of 2004 Supplemental Number Two 08/17/04 Complete Second reading of 2004 Supplemental Number Two 09/07/04 Complete First reading of 2005 budget ordinance 11/02/04 Second reading of 2005 budget ordinance 11/16/04 First reading of mil levy certification ordinance 11/16/04 First reading of 2004 Supplemental Number Three 11/16/04 Second reading of mil levy certification ordinance 12/07/04 Second reading of 2004 Supplemental Number Three 12/07/04 Mi! levy certification deadline to Eagle County 12/15/04 Budget book submission 12/31/04 Version 1 TOUVN OF VAIL 2005 BUDGET PROPOSAL REVENUE, EXPENDITURES, AfVD CHANGES IN FUND BALANCE CONFERENCE CENTER FUND 2004 2005 2003 Amended 2004 Proposed Actual Budget Projection Budget Revenue Sales Tax Public Accomodations Tax Subtotal Taxes Penalties and Interest on Delinquent Taxes Interest Expenditures - Admin Management Fee Office Supplies Postage Subtotal Administration Capital Outlay Professional Fees Design Fees Subtotal Capital Outlay Total Expenditures Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Baiance 1,703,864 1,740,000 1,740,000 1, 707,000 1,573,289 1,605,000 1,605,000 1,572,000 3,277,153 3,345,000 3,345,000 3,279,000 4,598 18,824 3,300,575 3,345,000 3,345,000 163, 848 167,250 167,250 4,785 4,000 4,000 966 1,300 1,300 169, 599 172 , 550 17 2 , 5 50 93,867 270,000 208,733 10,571 830,000 664,674 104,438 1,100,000 873,407 274,037 1,272,550 1,045,957 3,026,538 2,072,450 2,299,043 - 3,026,538 3,026,538 3,026,538 5,098,988 5,325,581 NOTE: Includes costs to be incurred up to the point of a go/no go decision on construction and bonding. 3,279,000 163,950 163,950 49,271 658,599 707,870 2,407,180 5,325,581 7, 732, 761 ARC Docs CC-1 10/28/04 Cash Flow If Bonds Not Sold Budget Code Description C 00 Construction E 01 Furniture E 03 Technology E 04 Audio/Visual E 05 Food & Beverage E 07 Artwork & Accessories E 09 Project Specific FFBrE Not Assigned M 01 Local Fees M 02 State Fees P 01 Architectural Fees P 04 Environmental Engineering 8 Testing P 06 Existing Conditions/Site/Utilities Survey P 07 Materials Testing P 08 Subsurface Investigation P 10 Construction Manager /Owner's Rep P 11 Facility Analysis P 12 Legal Fees P 13 Printing Sr Reimbursables W 06 Owner Costs During Construction W 07 Payroll/Fringes/Taxes for Owner Staff X 01 Owner Contingency X 02 Design ~ Engineering Contingency X 03 Construction Contingency X 04 Consultant Contingency Total Town of Vail Conference Center G+wner's Budget As Prepared by ARC 2004 January February March April May June July 6,500 7,500 7,143 0 0 0 0 6,500 7,500 7,143 Subtotal August September October November December 0 0 0 0 0 0 0 0 0 46,197 64,675 252,664 115,674 479,210 17,391 7,609 25,000 3,465 13,165 16,630 0 60,000 60,000 12,524 9,333 13,000 9,625 14,775 80,400 27,500 13,333 40,833 0 2,000 1,375 1,958 5,333 0 0 0 44,737 58,076 25,188 128,001 0 0 62,186 104,564 407,510 69,076 170,928 835,407 ARC Cash Flow 26 OCT 04 ARC Page 1 of 3 ®zooa ai rrem:.es«.~ed ArcNleefurel Ra.ource Conwllnr,le, Ix. Cash Flow If Bonds Not SOId Town of Vail Conference Center Owner's Budget As Prepared by ARC Budget Code Description January February March April May 2005 June July August September October November December Subtotal C 00 Construction 0 E 01 Furniture 0 E 03 Technology 0 E 04 Audio/Visual 0 E 05 Food & Beverage 0 E 07 Artwork 8r Accessories 0 E 09 Project Specific FFBE Not Assigned 0 M 01 Local Fees 0 M 02 State Fees p P 01 Architectural Fees 303,645 53,962 227,139 584,746 P 04 Environmental Engineering 8r Testing ~ 0 P 06 Existing Conditions/Site/Utilities Survey 0 P 07 Materials Testing 0 P 08 Subsurface Investigation 0 P 10 Construction Manager /Owner's Rep 27,300 3,375 11,929 42,604 P 11 Facility Analysis 35,000 35,000 P 12 Legal Fees 0 P 13 Printing & Reimbursables 3,500 611 2,556 6,687 W 06 Owner Costs During Construction p W 07 Payroll/Fringes/Taxes for Owner Staff p X 01 Owner Contingency p X 02 Design & Engineering Contingency 21,000 1,749 4,307 3,932 4,120 3,745 38,853 X 03 Construction Contingency p X 04 Consultant Contingency 0 Total 390,445 59,697 245,931 3,932 4,120 3,745 0 0 0 0 0 0 707,870 ®zooa ai rfoni: rem ash FIOw 26 OCT 04 ARC Page 2 of 3 arcnuacmrm rseaoum conwuents. im. Cash Flow If Bonds Not Sold Town of Vail Conference Center Owner's Budget As Prepared by ARC Budget Description Code 2,006 January February March April May June July August September October November December Subtotal Total C 00 Construction 0 0 E 01 Furniture 0 0 E 03 Technology 0 0 E 04 AudioNisual 0 0 E 05 Food & Beverage 0 0 E 07 Artwork & Accessories 0 0 E 09 Project Specific FF8~E Not Assigned 0 0 M 01 Local Fees 0 0 M 02 State Fees 0 0 P 01 Architectural Fees 0 1,063,956 P 04 Environmental Engineering & Testing 0 25,000 P 06 Existing Conditions/Site/Utilities Survey 0 16,630 P 07 Materials Testing 0 0 P OS Subsurface Investigation 0 60,000 P 10 Construction Manager /Owner's Rep 0 123,004 P 11 Facility Analysis 0 75,833 P 12 Legal Fees 0 0 P 13 Printing & Reimbursables 0 12,000 W O6 Owner Costs During Construction 0 0 W 07 Payroll/Fringeslraxes for Owner Staff 0 0 X 01 Owner Contingency 0 0 X 02 Design & Engineering Contingency 0 166,854 X 03 Construction Contingency 0 0 X 04 Consultant Contingency 0 0 Totat 0 0 0 0 0 0 0 0 0 0 0 0 0 1,543,277 ARC Cash Flow 26 OCT 04 ARC Page 3 of 3 ozooa aipyms ~ea«.ree nrua~wrm rie.«uce coowiw~~, ~~. Version 1 Y ®WI~ Off !/ail l~~act off ~e~rtebelopfneeat Ia7c6usiec0 in l~ebeo~ue l'e~ojectio~s Pro ect Projected Dates Sales Tax Revenu Lift Tax e Source Construction Permits Real Estate Transfer Tax Village Streetscape 04/04 to 10/06 Reduced 2004 through 2006 No Impact No Impact No Impact P3 Parking 05/04 to 11/04 No Impact No Impact Included as major project in original 2004 budget Included in 2005 Vail Mountain LodgeNail Athletic Club 05!04 to 12/04 Potential increase due to more rooms not included Potential increase due to more rooms not included Included as major project in original 2004 budget Potential increase due to sale of condo units not yet included pending more information Tivoli 07/04/ to 11/05 Reduced 2004/2005; increased 2006 and beyond Reduced 2004/2005 Included in supplemental in 2004 - received 07/04 N/q Gore Creek Place 07/04 to 10/05 No Impact No Im act P Basic building permit included in 2005 Included in 2005 and 2006 Sonnenalp/Swiss Haus 08/04 to 12/05 Reduced through 2005, then increased Reduced through 2005, then increased Included in supplemental in 2004 Included in 2006 Lionshead Core Site 08/04 to 12/06 Reduced 2005/2006; increased 2007 and be and Y Not included pending more information/decision Basic building permit included in 2005 Included in 2007 Vail Village InnNail Plaza Hotel 11/04 to12/06 No impact vs. base; property has not been generating revenue No impact vs. base; property has not been generating revenue Basic building permit included in 2005 Not included pending more information/decision Lionshead West Day Lot 9/05 to 12/06 Increased 2008 and beyond Increased 2008 and beyond reformation dec sio'ng more Not included pending more information on proposed dwellin units Manor Vail 04/05 to 12/06 Reduced 2005 and 2006; increases 2007 and beyond Reduced 2005 and 2006; increases 2007 and beyond Not included pending more information/decision g WA -Hotel units Crossroads 04/05 to 12/06 Reduced 2005 through 2007; increased 2008 and beyond No impact Basic buildin g permit included in 2005 Included in 2007 Conference Center Complete 12/07 Increased 2008 and beyond Increased 2008 and beyond Not applicable -would pass through N/A ChateaulFour Seasons June 2005 to 12/06 i Not included pending more nformation/decision Not included pending more information/decision Not included pending more information/decision Not included pending more information/decision Monteneros April 2005? No Impact No Impact Not included pending more information/decision No Impact Front Door Project 04/06 to 12/07 No Impact No Impact Included in 2006 Included in 2008 Lionshead North Day Lot i Not included pending more nformation/decision i Not included pending more nformation/decision i Not included pending more nformation/decision • i Not included pending more nformation/decision Impact of Redevelopment 041102 Impact -Page 1 10/28/04 Version 3 Changes Highlighted SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Revenue Allocation of Sales Tax to CPF Transfer to GF for I-70 Noise mitigation Sales Tax Federal Grant Revenue Lease Revenue CDOT Reimbursement Transfer from General Fund Transfer from Dispatch Services Fund Project Reimbursement Eagle County Grant Revenue Interestlncome & Other Total Revenue Expenditures Equipment Purchases Document Imaging Software & Hardware Upgrades Web Page DevelopmenUEcommerce Eagle County CAD / RMS Project Police Copier Police Vehicles Hardware Laptop Video Security for Jail Patrol Car Video Cameras Fire Truck Quick Response Vehicle -Fire Dept Fire Department Breathing Apparatus RepowerBuses Replace Buses GPS for Buses Police Vehicles Vehicle Expansion Subtotal Equipment Purchases Capital Maintenance Bus Shelter Replacement Bear Proof Trash Containers Capital Street Maintenance Parking Structure Improvements General Facility Improvements ADA Compliance improvements/VRD Subtotal Capital Maintenance Buildings & Improvements Town Manager's Residence Town Manager's Office Fire infrastructure improvements Fiber Optics in Buildings Dobson Ice Arena Proposed 2004 2005 Projected w/ Rolts 2006 2007 2008 2009 Project information 6,164,520 5,848,400 6,066,800 6,651,600 7,218,400 7,574,400 (46,000) - 6.118.520 5,848,400 $ 6,066,800 $ 6,651,600 $ 7,218,400 $ 7,574,400 t "3~.~~8 _ 2,214,431: 811,800 3,780,000 1,120,000 510,000 150,000 150,000 150,000 150,000 150,000 150,000 40,322 - 500,000 - 110,000 - 969,290 27,000 27,000 366,000 1,000,000 50,000 25,000 19,000 16 000 11 000 17 000 9,589,630 9,264,831 7,074,600 10,597,600 8,499 400 S 251 400 40% of total sales tax allocated to Capital Projects Bus replacements & Intermodal site in 2007 Lease revenue from City Market 8 employee housing Reimbursement for Bighorn flood remediation To fund Multi-Purpose Recreation Facility Computer-Aided Dispatch/Records Management System Multi-Purpose Recreation Facility '04/ VRI Agreement '05 &'06 04 Countywide Computer Aided Dispatch /'05 W. Vail Fire Station 40,000 40,000 40,000 40,000 40,000 40,000 172,000 42,000 133,000 72,000 43,000 52,000 12,000 50,000 12,000 20,000 12,000 12,000 676,600 50,000 50,000 50,000 50,000 50,000 - 10,310 68,485 - 11,500 - - 45,000.- 735,000 107,370 - 25,000 25,000 30,000 - - 126,000 ~ 37T,9r,<a 2;401,200 3,834,000 60,Or 240,000 ; 375,000 279,200 - 40,300 3,830,119 2,943,810 766,000 917,000 3,979,000 154,000 30,250 30,000 10,000 30,000 10,000 30,000 OCE maintenance, software upgrades, contract position Desktop OS upgrades, replacement PC's, server upgrades, AS400 Internet security & application interfaces County wide Computer Aided Dispatch/Records Mgmt System Purchase of new copier for records Comprehensive system to record all cameras; reduces liability Grant funding to be pursued before purchase Replace pumper; refurbish Aerial Pumper Quick Response Vehicle Replacement of cylinders/compressor; grant funding to be pursued Replace transmissions and engines to extend useful life 4 buses ordered in '04 cxl to '05 ($1,361,526) +'05 budget End dump truck, mower and generator for Special Operations Group - - In the Village 840,000 890,000 932,000 1,032,000 950,000 980,000 Preventive maintenance, patching, overlays and seal coats 520,000 420,000 525,000 440,000 460,000 495,000 Various Parking Structure Improvements 571,286 331,500 405,000 270,000 540,000 580,000 Various Facility Capital Improvements; '09 Dobson roof replacement - 25,000 25,000 25,000 Shared costs with VRD 7,961,536 1,696,500 1,897,000 1,797,000 1,960,000 2,085,000 50,000 - 7,343 - Masterplan Costs/Design/W. Vail Fire Station contingent on the ability to 77,aG750;000 2,500,000 725,000 fund operations. Remodel of Main Vail Station ~ 5,u0Q 90;000.- 15,000 15,000 15,000 15,000 Cabling /Network Infrastructure 176;250` - VRD- Design and construction fees to expand capacity Possible Rolls C-1 10/28/04 Version 3 Changes Highlighted SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Proposed 2004 2005 Projected wl Rolls 2006 2007 2008 2009 Project Information Way Finding Improvements Donovan Park Pavilion 85,573 - Reivise TOV map w/ a electronic directory, directory for merchants Multi-Purpose Recreation Facility 33,465 1 612 290 42,000 Additional blinds Subtotal Bldgs /Improvements , , 2,057,288 382,000 2,515,000 740,000 15,000 15 000 Red Sandstone facility; revenue from partners included above streetscape Projects West & East Meadow Drive ~ 900 000 950 000 1 320 000 Construct streetscape, drainage, lighting. public art, landscaping -adds East Meadow Drive-streetscape Heat 204,617 - - , 965 000 , 1 025 000 , , maintenance from Library to Fire Station Village streetscape 2,267,425 2,095,190 , 1,535,300 , , Per councils request on 9/21/04 04 Start includes engineer salary; also funded by RETT Residential Reconstruct - - 1 600 000 Overhaul residential streets Subtotal streetscape Projects 2,472,042 2,095,190 3,400,300 1,975,000 1,320,000 1 600 000 Housing Program Buy-Down Program Timber Ridge Debt Service Guarantee :'00000 100,000 100,000 100,000 100,000 Net cost of deed restricted units for resale 925,000 Subtotal Housing Program - 1,125,000 100,000 100,000 100,000 100,000 Lionshead Redevelopment Lionshead Improvements 1oa,e~~> ~on,,on Intermodal Site 3,750 000 Subtotal Lionshead Redevelopment 104,616 300,000 3,750,000 - Other Improvements Revise TOV Master Plans 100,000 Street Light Improvement Program 50,000 50,000 50,000 50,000. 50,000 50 000 Drainage Improvements 75,000 75,000 75,000 75,000 75,000 , 75 000 Vail Today _ _ , -70 Noise 63 303 550,000 ' 250 000 250 000 250 000 250 000 Subtotal Other Improvements 188,303 775,000 375,000 375,000 375,000 375,000 Total before Financing W. Vail Station Bonds Main Vail Renovations Transfer for Debt Service Total Expenditures Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance 10,613,904 9,317,500 9,053,300 9,654,000 7,749,000 4,329,000 Design costs to implement Town improvements: Construction costs for Lionshead Redevelopment will be funded from developer contributions, TIF & othersources Federal funding included in revenue Including Village, Lionshead and West Vail Add new street lights and refurbish residential lighting program Continue implementation of drainage master plan (1,500,000) 85,755 125,429 124,214 Certificates of Participation (GOP's) 25 year term (725,000) 43,415 66,230 (GOP's) 15 year term 2,337,897 2,422,154 2,236,200 2,322,497 2,321,825 2,320,363 To fund debt service on all Town bonds 12,951,801 11,739,654 9,789,500 11,337,252 10,239,669 6,839,807 (3,362,171) (2,474,823) (2,714,900) 8,054,258 4,692,087 2,217,264 (739,652) (1,740,269) 1,411,593 (497,636) (1,237,288) (2,977,557) $ 4,692,087 $ 2,217,264 $ (497,636) $ (1,237,288) $ (2 977 557) $ (1 565964) Possible Rolls C-2 10/28104 Version 3 Changes Highlighted Real Estate Transfer Tax Fund Five-Year Summary of Revenue. and Expenditures Proposed 2004 2005 Projection w/ Roll Forwards 2006 2007 2008 2009 Project Information REVENUE Real Estate Transfer Tax 4,225,000 $ 4,623,000 $ 4,828,000 $ 8,525,000 $ 4,620,000 $ 4,850,000 Adjusted to trend Golf Course Lease 112,579 115,956 119,435 123,018 126,709 130,510 Lottery Revenue 20,000 20,000 20,000 20,000 20,000 20,000 Land Sales & Exchange _ _ Project Reimbursements 50,000 - Interest Income 8 Other 50,000 51,000 56,000 57,000 65,000 75,000 Recreation Amenity Fees 63,000 194,600 16,900 17,700 18,600 19,500 2005 adjusted due to redevelopment; outer years due to trend Total Revenue 4,520,579 5,004,556 5,040,335 8,742,718 4,850,309 5,095,010 EXPENDITURES Annual Maintenance RETT Collection Costs 211,250 231,150 241,400 426,250 231,000 242,500 Collection fee remitted to the General Fund Rec. Path Capital Maintenance 65;00 210,608`: 146,232 152,082 158,165 164,491 Capital maintenance of the town's rec. path system Alpine Garden Support 75,000 94,000 52,000 54,080 56,243 58,493 . 05 $44K for pond reconfiguration Tree Maintenance 33,000 ; 87,000 60,000 60,000 60,000 60,000 Provide additional trees to Veil's public areas Street Furniture Replacement 25,000 25,000 25,000 25,000 25,000 25,000 Additions and replacement of street furniture Black Gore Creek Sand Mitigation 150,000 100,000 100,000 100,000 100,000 100,000 Park Capital Maintenance - 114,500 95,000 100,000 105,000 110,000 New in '05 to maintain playgournds, restrooms, etc. Bear Proof Containers 9,500 10,000 In TOV parks Park, Path & Landscape Maintenance 857,281 1,097,991 1,129,581 1,174,089 1,164,586 1,268,460 Ongoing path, park and open space maintenance Subtotal Maintenance 1,426,231 1,970,249 1,849,213 2,091,501 1,899,994 2,028,944 Recreation PathlTrail Development Trail Signs _ _ Katsos Ranch - - 500,000 500,000 Resurface rec path from Sunburst to E. Vail Cascade Bike Path - 150,000 Widen recreation path from W. Haven to tennis courts Trailhead Development 20,000 20,000 20,000 20,000 20,000 20,000 Improve trailheads N. Frontage Rd. (School to Roundabout) 650,000 - Fund Path from Red Sandstone Pedestiran Brdg to Roundabout Gold Peak to Soccer Field Bike paths -portion of Vail Valley Drive Project Village Streetscape Design 8 Implement 1,750,000 3,000,000 1,250,000 Meadow Drive - - 1,025,000 800,000 1,080,000 Frontage Road Bike Trail 1,050,000 Construct widened 6' shoulders alon all fronts a roads; first norit 9 9 P Y Subtotal Pathways - 2,420,000 - 3,170,000 2,795,000 2,370,000 1,100,000 is Blue Cow Chute to East Vail 20,000 Capital Maintenance Raw Water Project .1,000 ,28,097 - - Convert parks from treated water to raw water Playground Safety Improvements 32,605 - Pirate Ship Park -Per Safety Plan 299,765 - Big Horn Park -Per Safety Plan 25,000 Will move to 2005 Red Sandstone Park -Per Safety Plan - - 200,000 Public Art 54,213 130,000 '" 75,000 75,000 75 000 75 000 Subtotal Capital Maintenance 387,583 583,097 275,000 75,000 75,000 75,000 Possible Roils R_1 10/28104 Version 3 Changes Highlighted Real Estate Transfer Tax Fund Five-Year Summary of Revenue and Expenditures Park Development Donovan Park White Water Park Gore.Creek Promenade Bridge Red Sandstone School Soccer Site Lionshead Park Booth Creek Park Redevelopment Public Restrooms Skate Park Ford Park Master Plan-Improvements Property Acquisition Vail Memorial Park Subtotal Park Development Proposed 2004 2005 Projection w/ Roll Forwards 2006 2007 2008 2009 Project Information -~?nn,~_ .41,000.. 41,E,83 1.18,317'< 125,OQ0 - - 100,000 690,000 - - 250,000 - - 420,000 - 100,p{J~ ~00,000' - - 1,000,000 1,000,000 1,000,000 53,683 159,317 475,000 2,110,000 1,000,000 1,000,000 Funds 3rd hole at Whitewater Park -will move '04 to '05 Will move '04 to 'O6 Open Lands Snowberry Open Space Acquisition Subtotal Open Lands Project Ranagement Parks and Landscaping AIPP Subtotal Project Management Total Expenditures Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance 500,000 - _ _ - 500,000 - _ _ Reconstruct park W. Meadow Drive & Vail Road Per councils request 90%19104 - Revisit Ford Park Management Plan adopted in April of '97 Deed requests 78,827 81,735 84,187 86,713 89,314 91,993 Landscape architect 27,435 56,891 58,598 60,356 62,166 64,031 AIPP salary and operating expenses related to RETT 106,262 138,626 142, 785 147, 068 151,480 156,025 4,393,759 6,621,289 5,836,998 6,793,569 4,226,474 3,279,969 126,820 (1,616,733) (796,663) 1,949,149 623,834 1,815,041 6,280,456 6,407,276 4,790,543 3,993,880 5,943,030 6,566,864 $ 6,407,278 $ 4,790,543 $ 3,993,880 $ 5,943,030 . $ 6,566,864 $ 8,381 905 Possible Rolls ' R-2 10/28104 Version 1 TOUVN OF VAIL 2005 BUDGET PROPOSAL SUfIflMARY OF RE!/ENUE, EXPENDITURES AND CHANGES IN FUND BALANCE GENERAL FUND 2004 2005 2003 Amended Proposed Actuals Budget Budget 2006 2007 2008 2009 Revenue Local Taxes: Sales Tax $ 8,840,731 8,881,480 $ 8,772,600 $ 9,100,200 $ 9,977,400 $ 10,827,600 $ 11,361,600 Property and Ownership 2,822,742 2,646,945 2,632,920 2,675,100 2,732,700 2,882,800 2,942,200 Ski Lift Tax 2,273,055 2,420,500 2,438,000 2,553,790 2,673,820 2,829,315 2,914,050 Franchise Fees, Penalties, and Other Taxes 620,511 668,700 688,500 705,710 723,350 741,430 759,970 Licenses & Permits 1,095,698 1,209,935 2,620,450 1,453,610 1,100,670 1,143,330 1,187,900 Intergovernmental Revenue 1,518,855 1,355,688 1,324,597 1,351,090 1,378,110 1,405,670 1,433,780 Transportation Centers 2,993,378 2,945,700 2,955,000 3,028,880 3,104,600 3,182,220 3,261,780 Charges for Services 567,672 681,035 688,337 705,550 723,190 741,270 759,800 Fines & Forfeitures 201,458 189,250 202,900 207,970 213,170 218,500 223,960 Earnings on Investments 113,270 109,000 120,000 131,000 125,000 124,000 126,000 Rental Revenue 616,411 707,142 748,865 767,590 786,780 806,450 826,610 Miscellaneous and Project Reimbursements 236,729 166,012 283,950 285,750 95,590 77,480 79,420 Total Revenue 21,900,510 21,981,387 23,476,119 22,966,240 23,634,380 24,980,065 25,877,070 6.8% -2.2% 2.9% 5.7% 3.6% Expenditures Salaries 9,591,749 10,066,963 10,703,391 11,134,900 11,245,700 11,675,100 12,142,100 Benefits 3,193,732 3,456,996 3,710,434 3,878,800 3,953,200 4,128,500 4,314,300 Subtotal Compensation and Benefits 12,785,481 13,523,959 14,413,825 15,013,700 15,198,900 15,803,600 16,456,400 Contributions and Special Events 1,184,765 1,167,346 807,278 827,500 848,200 869,400 891,100 All Other Operating Expenses 4,147,852 4,688,046 4,803,581 4,923,700 5,046,800 5,173,000 5,302,300 Heavy Equipment Operating Charges 1,341,469 1,469,908 1,609,506 1,617,000 1,671,300 1,727,600 1,785,900 Heavy Equipment Replacement Charges 397,712 437,977 581,522 588,800 596,200 603,600 611,100 Dispatch Services 450,531 463,813 559,034 592,000 613,900 636,600 660,300 Total Expenditures 20,307,810 21,751,049 22,774,746 23,562,700 23,975,300 24,813,800 25,707,100 4.7% 3.5% 1.$% 3.5% 3.6% Revenue Over (Under) Expenditures 1,592,700 230,338 701,373 (596,460) (340,920) 166,265 169,970 Transfer to Capital Projects Fund (500,000) - Beginning Fund Balance 8,784,044 10,376,744 10,107,082 10,808,455 10,211,995 9,871,075 10,037,339 Ending Fund Balance $ 10,376,744 $ 10,107,082 $ 10,808,455 $ 10,211,995 $ 9,871,075 $ 10,037,339 $ 10,207,309 Fund Balance as a per cent of revenue 47% 46% 46% 44% 42% 40% 39% Impact of Redevelopment 041102 GF-1 10/28/04 Town of Vail -Five-Year Fund Balances With Options for Funding Capital Projects Per Current Proposal - General Fund healthly with minimum balance 39% of revenue -Capital Projects Fund depleted in 2006 - RETT Fund healthly with balance growing to over $8 million 2004 2005 2006 2007 2008 2009 General Fund 10,107,082 10,808,455 10,211,995 9,871,075 10,037,339 10,207,309 Fund Balance as % of revenue 46% 46% 44% 42%, 40% 39 Capital Projects Fund 4,692,087 2,217,264 (497,636) (1,237,288) (2,977,557) (1,565,964) RETT Fund 6,407,276 4,790,543 3,993,880 5,943,030 6,566,864 8,381,905 Total 21,206,445 17,816,262 13,708,240 14,576,816 13,626,646 17,023,250 Option A: Use RETT Dollars to Reimburse Capital Projects Fund for previous capital costs of ice dome and to pay for 2004 a nd future capital costs of Red Sandstone fViulti-Purpose Recreational Facility, Dobson Ice area improvements and ADA compliance for facilities operated by the Vail Recreation District (VRD): - General Fund no change with minimum balance 39% of revenue - Capital Projects Fund depleted in 2008 and rebuilt in 2009; may need to adjust project timing - RETT Fund balance reduced but still healthly with balance growing to $6.6 million in 2009 2004 2005 2006 2007 2008 2009 Ice Dome Cost 903,955 TOV Portion of Multi-purpose Center 250,000 Dobson Improvements 226,250 300,000 ADA compliance for VRD 25,000 25,000 25,000 1,380,205 25,000 25,000 25,000 - 300,000 General Fund 10,107,082 10,808,455 10,211,995 9,871,075 10,037,339 10,207,309 Fund Balance as % of revenue 46% 46% 44% 42% 40% 39% Capital Projects Fund 6,072,292 3,622,469 932,569 217,917 (1,522,352) 189,241 RETT Fund 5,027,071 3,385,338 2,563,675 4,487,825 5,111,659 6,626,700 Total 21,206,445 17,816,262 13,708,240 14,576,816 13,626,646 17,023,250 041102 Fund Balance Options -Page 1 10/28/04 Town of Vail -Five-Year Fund Balances With Options for Funding Capital Projects Option B: Transfer funds from General Fund to Capital Projects Fund maintaining General Fund resrves at a minimum of 35% through 2009 - General Fund maintains minimum balance of 35% of revenue through 2009 - Capital Projects Fund depleted in 2007 - RETT Fund no change with healthly with balance growing to over $8 million 2004 2005 2006 2007 2008 2009 Amount to transfer 1.,150,000 General Fund 8,957,082 9,658,455 9,061,995 8,721,075 8,887,339 9,057,309 Fund Balance as % of revenue 41% 41 % 39°/, 37% 36% 35% Capital Projects Fund 5,842,087 3,367,264 652,364 (87,288) (1,827,557) (415,964) RETT Fund 6,407,276 4,790,543 3,993,880 5,943,030 6,566,864 8,381,905 Total 21,206,445 17,816,262 13,708,240 14,576,816 13,626,646 17,023,250 Option C: Use RETT dollars to reimburse Capital Projects Fund for capita l cost of recreation facilities -Ice Dome and Red Sandstone iWulti-Purpose Recreational Facility _ - General Fund no change with minimum balance 39% of revenue - Capital Projects Fund depleted in 2008 - RETT Fund healthly with balance growing to over $7 million 2004 2005 2006 2007 2008 2009 Ice Dome Cost 903,955 TOV Portion of Multi-purpose Center 250,000 General Fund 10,107,082 10,808,455 10,211,995 9,871,075 10,037,339 10,207,309 Fund Balance as % of revenue 46% 46% 44% 42% 40% 39% Capital Projects Fund 5,846,042 3,371,219 656,319 (83,333) (1,823,602) (412,009) RETT Fund 5,253,321 3,636,588 2,839,925 4,789,075 5,412,909 7,227,950 Total 21,206,445 17,816,262 13,708,240 14,576,816 13,626,646 17,023,250 041102 Fund Balance Options -Page 2 10128104 Town of Vail -Five-Year Fund Balances nth Options for Funding Capital Projects Option D: Transfer 2004 and future costs of Dobson improvements and .4DA compliance for flail Recreation District (bRD) operated facilities from Capital Projects budget to RETT budget - General Fund no change with minimum balance 39% of revenue - Capital Projects Fund depleted in 2006 - RETT Fund balance reduced but still healthly with balance growing to over $8 million Amount to transfer 2,225,000 General Fund 7,882,082 8,583,455 7,986,995 7,646,075 7,812,339 7,982,309 Fund Balance as % of revenue 36% 37% 35% 32% 31% 31% Capital Projects Fund 6,917,087 4,442,264 1,727,364 987,712 (752,557) 659,036 RETT Fund 6,407,276 4,790,543 3,993,880 5,943,030 6,566,864 8,381,905 Total 21,206,445 17,816,262 13,708,240 14,576,816 13,626,646 17,023,250 2004 2005 2006 2007 2008 2009 Dobson Improvements 226,250 300,000 ADA compliance for VRD 25,000 25,000 25,000 General Fund 10,107,082 10,808,455 10,211,995 9,871,075 10,037,339 10,207,309 Fund Balance as % of revenue 46% 46% 44% 42% 40 % 39% Capital Projects Fund 4,918,337 2,468,514 (221,386} (936,038) (2,676,307) (1,264,714) RETT Fund 6,181,026 4,539,293 3,742,630 5,641,780 6,265,614 8,080,655 Total 21,206,445 17,816,262 13,733,240 14,576,816 13,626,646 17,023,250 Option E: Transfer funds from General Fund to maintain General Fund balance no lower than 35% during key redevelopment years 2005 and 2006 - General Fund healthly with minimum balance 35% of revenue through 2006 - Capital Projects Fund depleted in 2008 and restored in 2009; need to review timing of projects - RETT Fund no change with healthly with balance growing to over $8 million 2004 2005 2006 2007 2008 2009 041102 Fund Balance Options -Page 3 10128/04 PSE ®OS ~IJI)GE'~" l~ VEE12 9 2004 i~°st eaclin ')('owan ®f Vail Pa•®p®sed 2005 i$nadge>t ~'®n$eaa~s 2005 ~nndge~ ~ighllighfs This is a verbal summary of the key assumptions, changes, and results of the 2005 proposed Budget. ~aanaanaa-g~ ®f Revenue and ~xpendituaa-es by ~'yiae 3 This single-page schedule reports town-wide revenue and expenditures by category. A one line adjustment is made for inter-fund charges and transfers to show net amounts. I~1[aj®ir Revennae Analysis it'®~ 2005 ~aadget 4 This schedule compares percentage and dollar amount changes for 2001, 2002, 2003, 2004, and 2005 for the town's ten largest revenue sources. ~uannnaay ®f ~lnanges ian ]~en•s®annel 5 This report shows all changes in personnel from the 2004 budget to the 2005 proposed budget. IEana~l®yee benefits ~nnaanannaay 6 This report shows the list of employee benefits by percentage and costs. ~enea•al &'uand Reveanue and lExpenditaaa~es ~ This schedule shows the major revenue and expenditures by category in the General Fund for 2005 compared with 2004. ~C®nta-ibnati®ans sand ~~eeial ]Eveants Final numbers for 2005 budget as seen in the General fund. 8 capital )Pa•®jects lE'aand Revenue and ~xpenditua•es g This schedule shows revenue by type and expenditures by project in the Capital Projects Fund for 2004 and 2005. Real ]Estate ')<'ransfea• '1<'a~ Fund Revenue and lJxpenditua•es 11 See explanation for Capital Projects Fund above. I~1taa•lzetiang ~F'uand Revennae sand lExpenditua•es 13 See explanation for General Fund above. Debt ~ea~vices ]Fuand and ~~peanditua•es 13 See explanation for General Fund above. lE~eavy 1Equipinent Fund Revenue and lExpenditua•es 14 See explanation for General Fund above. ~ealtlh dnsua•anee fund l[~evenue and 1E~penditures 14 See explanation for General Fund above. ~Dispateln ~ea-vices )H'naand revenue sand lE~penditnres 15 See explanation for General Fund above. TOIAfN OF VA9L 2005 BU®GET PROPOSAL B~EGHLIGHTS The attached budget proposal, including $42 million in net.revenue, incorporates various policy directions agreed to by the Town Council during a series of workshop discussions. o The recommended budget supports the five areas of focus identified by Town Council: 1) facilitate Vail's redevelopment; 2) address issues proactively; 3) elevate community leadership; 4) improve local economy; and 5) add to Vail's appeal as a great place to live, work and play. o The 2005 budget proposal is based on assumptions tied to redevelopment with increases in building fees and real estate transfer tax collections, and decreases in sales tax collections when compared to 2004 projections. The 2005 budget will be evaluated mid-year to determine if adjustments are needed. o Sales tax projections have been budgeted to decrease 2.5 percent from the 2004 amended budget, primarily as a result of impacts of major redevelopment projects. ~ Revenue projections for the real estate transfer tax (RETT) fund have been increased to $4.6 million for 2005, up from $4.2 million currently projected for 2004 and $2.8 million originally budgeted in 2004. Increases in RETT are attributable to both redevelopment activity and a robust residential real estate market. 0 60 percent of sales tax revenues are allocated to the general fund for operations, while 40 percent are dedicated to the capital projects fund. This allocation requires a super majority vote (5 of 7) to adopt the budget. o The proposal includes a healthy general fund balance which remains well above the guideline established by the Town Council for the period of redevelopment. The fund balance guideline for that period is a minimum of 35 per cent of annual revenue. o Contributions, marketing and special events funding reflects the elimination of funding for the 2009 World Alpine Ski Championships, which will be held at another venue rather than Vail, and elimination of general funding for the Vail Chamber and Business Association (VCBA) and the Vail Valley Chamber and Tourism Bureau (WCTB), although both organizations will receive funding for specific projects. o Visitor Information Centers in Vail Village and LionsHead will be operated by the Vail Valley Chamber and Tourism Bureau, per contract, which will run to September 30, 2005. A budget of $100,000 has been added to the Town Manager's department for programs related to economic vitality and $50,000 has been included in Community Information for communications during redevelopment. 0 4 percent employee merit increases are included, with an additional 1 percent adjustment pool to be used at the Town Manager's discretion. o Redevelopment activity will be supported by nine incremental positions for the two to three years of major reconstruction. These positions are partially funded through agreements with Vail Resorts Development Company and Vail Associates Holdings, LTD. One full-time position is added to provide -1- maintenance to newly-constructed park buildings and restrooms. Three summer bus driver positions and three winter bus driver positions are combined into three full-time positions to provide efficiencies and in response to difficulties in recruiting for the existing positions: Construction costs for the proposed West Vail fire station and snowmelt costs for streetscape improvements along East iVleadow Drive have been incorporated into the capital projects fund 5-year plan, beginning in 2006. o A surcharge on tickets for events held at the Dobson Arena is currently being implemented to fund capital improvements at that facility, but is not included in the town's budget. . o Work continues on planning and design of the conference center with a construction budget to be presented when a design is chosen. It is anticipated that bonds for this project will be authorized early . in 2005 and funds for construction will be appropriated at that time. The budget proposal for capital projects is close to $12 million to include: $2.1 million for Village streetscape improvements; $2.4 million for the replacement of six conventional buses and the purchase of one new hybrid bus, offset by a $2.2 million federal grant; $1.7 million for capital maintenance including streets, parking structures, general. facilities and Americans with Disabilities Act (ADA) compliance for facilities operated by the Vail Recreation District; $550,000 for I-70 noise mitigation; $200,000 for the housing buy-down program; $250,000 for Chamonix master planning and West Vail fire station design; $2.4 million for debt service payments on town bonds; and $1 million earmarked for debt service guaranty on Timber Ridge Affordable Housing Corporation bonds, if called upon. Projects budgeted from the $5 million real estate transfer fax fund include: $3 million for Village streetscape improvements; $500,000 to complete the purchase of all available open space in the town; $150,000 to widen the recreation path from Westhaven Drive to the tennis courts; $225,000 for Bighorn Park improvements; $118,317 for improvements to the whitewater park; $100,000 for design of a skateboard park; $100,000 for Black Gore Creek sand mitigation; and $94,000 for improvements and operational support of the Alpine Gardens. The general fund, which supports the town's basic operations and services, includes revenue of $23.5 million, an increase of 6.8 percent over the 2004 amended budget and expenditures of $22.8 million, an increase of 4.7 percent .over the 2004 amended budget. The resulting $.7 million increase in fund balance is primarily a result of increased construction permit fees offset by reductions in sales tax revenue and increases in redevelopment costs. -2- Version 1 Town of Vail Summary of Revenue and Expenditures by Type 2005 Proposed Budget Annual Revenues by Type: Local Taxes: Sales Tax Public Accomodations Tax Property and Ownership Ski Lift Tax Real Estate Transfer Tax Franchise Fees & Penalties on Taxes Licenses & Permits Intergovernmental Revenue Transportation Centers Charges for Services and ISF Charges Fines & Forfeitures Earnings on Investments Miscellaneous and Operating Transfers 2004 Projected 2005 Proposed 16,740,000 35% 16,328,000 33% 1,605,000 3% 1,572,000 3% 2,646,945 6% 2,632,920 5% 2,420,500 5% 2,438,000 5% 4,225,000 9% 4,623,000 9% 668, 700 1 % 688,500 1 1,588,935 3% 3,123,050 6% 3,459,156 7°10 4,904,688 10°l0 2,945,700 6% 2,955,000 6% 3,813,030 8% 4,317,695 9% 189,250 0% 202,900 0% 220,400 0% 211,300 0% 6,991,220 15% 5,960,185 12% TOTAL ANNUAL REVENUES 47,513,836 100% 49,957,238 100% Less Interfund Charges and Transfers (7,389,152) (7,462,821) N>=TANNLIAiLRE1/ENUEg ::' :::::::::::::.:::::.::.::.::::.:;:;:;::.:;:; ; ::::;: :.. ,. ., 4fl 124 .. ..............................................................:.:.:.:.:.:.:.:.:.:.:.:.:.:.:...:.......684;;::::;;:; ;;42;494;4:17;;;:::::;:::;:::':::::;;;; Annual Expenditures by Type: Municipal Services: Town Officials Administrative Services & Risk Management Community Development & Housing Police Police Communications Fire Public Works & Streets Parks & AIPP Transportation & Parking Facility & Fleet Maintenance & Donovan Pavilion Library Contributions, Marketing and Special Events Health Insurance Total Municipal Services 1,036, 713 1,227,032 2,781,048 2,978,885 1,567, 750 1,705,551 3,646,997 3,801,300 2,203,516 2,251,725 1,726,154 1,831,053 2,474,069 2,956,050 1,177,071 1,242,783 3,407,192 3,657,418 4,831,561 4,854,512 702,941 732,788 1,478,346 1,087,278 1,811,000 2,082,500 28,844,358 58% 30,408,875 60% Capital Improvement Programs: Capital Projects Fund Real Estate Transfer Tax Fund Projects Conference Center Total Capital Improvement Programs Debt Service 12,951,801 11,739,654 4,395,759 5,384,672 1,272,550 707,870 18,620,110 37% 17,832,196 35% 2,296,599 5% 2,317,799 5% TOTAL ANNUAL EXPENDITURES 49,761,067 100% 50,558,870 100% Less Interfund Charges and Transfers (7,389,152) (7,462,821) ~i~fi' A~ENIIAL j~EP~IYp~l7f#R~~::;:'::' .::::::::::::::::::::: .:::.: :::::::::::::::::::::::::::::::::::.: :::::::::::::::::::::: .:.:.;.4~,37~,63..5 .:.....:.:..::::::::::::..::::::.:4~,p9~i,049:::;::: ; ::::;;;,;; ; i?1A~N~1i4LF~~V~f~l1~4V!~-~ (t~t`[~~#2j~XP~1dDlTtJ~t~t$~2;297 2~•:~:;;;::::::. , ...:: `:::::::: Work Papers 041028 - 3 - 10/28/04 MA.DOR REVEi~U~ ~-~ALVSBS 2004 2001 2002 2003 2004 Projected 2005 Actual Actual Actual Budget Budget Proposed Comments General Sales Tax 15,734,387 15,264,581 14,734,552 14,725,800 15,000,000 14,621;G00 Left flat to projected then adjusted for 2.4% -3.0% -3.5% -0.1 % 1.9% -2.5% redevelopment and Easter falling in March. Conference Center Sales Tax 1,708,461 1,655,000 1,740,000 1,707,000 in relationship to general sales tax -1.9% Public Accomodations Tax 1,573,289 1,605,000 1,605,000 1,572,000 in relationship to general sales tax -2.1 Conference Center 3,281,750 3,260,000 3,345,000 3,279,000 total of conference center and public accomodations County Sales Tax 511,870 491,952 484,152 479,750 479,750 476,200 taxes. -1.0% -3.9% -1.6% -0.9% 0.0% -0.7% same historical relationship to sales tax Property Tax Revenue 2,420,327 2,630,105 2,667,496 2,478,145 2,478,145 2;46$920 Estimate pending information from county 16.2% 8.7% 1.4% -7.1% 0.0% -0.4% Lift Tax Revenue 2,145,587 2,344,921 2,273,055 2,420,500 2,420,500 2,438,000 Inflation less redevelopment 9.4% 9.3% -3.1 % 6.5% 0.0% 0.7% Road 8 Bridge Reveriue 477,279 492,166 474,919 464,000 450,000 450,000 Trend is down; left flat with projected 2.4% 3.1 % -3.5% -2.3% -3.0% 0.0% Highway Users Tax 219,674 217,835 195,571 199,125 199,125 197x397`= Trend is down; based on 8130-CML estimate -2.6% -0.8% -10.2% 1.8% 0.0% -G.5% Parking Revenue 2,313,445 2,548,806 2,993,378 2,905,000 2,905,000 2,905,000 Assuming parking rates to stay the same as 76.8% 10.2% 17.4% -3.0% 0.0% 0.0% '03-04, left flat Franchise Fees 628,427 580,372 592,875 614,500 639,700 659,500 Inflationary increase; based on utility sales 8.9% -7.6% 2.2% 3.6% 4.1% 3.1% utility company revenues Construction Fees 789,170 854,377 1,020,917 904,445 1,128,060 2,536;800 increase due to redevelopment projects 30.1 % 8.3% 19.5% -11.4% 24.7% 124.9% RETT Tax. 3,029,526 2,943,338 3,270,723 2,750,000 x,225,000 :'4,623,000 increase due to redevelopment projects -13.9% -2.8% -15.9% 53.6% 9.4% All Other Revenue 7,081,393 6,555,874 7,060,246 7,384,260 G,854,404 ....7,839.,.600 04 included 2.7 million in capital project -5.3% -7.4% 4.6% -7.2% 14.4% grants and reimbursements. Total Revenue 35,351,085 34,924,327 39,049,634 38,585,525 40',124,684 42;494,417 1.6% -1.2% 11.8% -1.2% 4.0% 5 90 Version 2 Changes Highlighted First Reading 041028 _4 _ 10/28/04 Town of Vail Summary of Changes in Personnel Requested From 2004 Original Budget to 2005 Proposed Budget To Support Redevelopment Comments Community Development Plans Examiner Partial funding from Lionshead agreement Planning Tech Partial funding from Lionshead agreement Building Inspector Partial funding from Lionshead agreement Community Development Administrative Support Partial funding from Lionshead agreement Electrical Inspector Eliminated -new Building Inspector will conduct electrical inspections Subtotal Community Development Fire Fire Inspector Partial funding from Lionshead agreement Police Code Enforcement Officer Full funding from P3 development agreement -traffic control during ski season Code Enforcement Officer Feb. 05 until Lionshead is complete; 2005 budget for 11 months Subtotal Police Public Works Engineer -Capital Projects Partial funding from Lionshead agreement Construction Inspector Partial funding from Lionshead agreement Summer Office Help Partial funding from Lionshead agreement Streetscape Inspector -Summer only No developer funding -all TOV Subtotal Public Works Total to Support Redevelopment Other Police Departmen( officer for I-70 education/enforcement One-year pilot program from mid-2004 to mid-2005 Tcni r,tanagersOffice uea~ti~ Ass!stanr AJjcst 1r~ri 32 hours to a0 hours per ~hcek. Court - _ __ Ciaaxdy G~ur? _;lern _ _ _,. _ _, .,. ~ djust tram 3`l_ f o,rrs la 40 burs ~7c~r wok Finance Parking Auditor Reinstate position and Vansfer to Finance to address audit issues Town Clerk's Office Administrative Support 10 hours/month for increased activity; hours not reduced with CSE as Fire Fire Students 4 students paid when covering shifts or called in Transportation Bus Drivers -Full-time converted from seasonal Unable to fill summer seasonal positions Bus Drivers -positions converted to full-time Unable to fill summer seasonal positions Subtotal Transportation Total Other -General Fund Public Works Buidling Maintenance Specialist - RETT Fund For rest rooms, art shack, shelters, and other ancillary park buildings L.~no~ca, ~•s - RETT Fund -- _. Return to October end of season Subtotal Public Works Total Other Total ~~.` F:\Users\FINANCE\BUDGETiBudget05\Comp & Benefits\headcount - 5 - General Capital RETT Fund Projects Fund Total 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 (0.48) (0.48) 3.52 # - # - # 3.52 1.00 1.00 0.48 0.48 1.00 1.00 1.48 - - 1.48 1.00 1.00 1.00 1.00 0.25 0.25 0.50 0.50 0.50 1.75 1.25 - 3.00 7.75 1.25 - 9.00 0.50 0.50 0.20 0.20 0.20 0,20 0.50 0.50 0.06 0.06 0.11 0.11 3.00 3.00 (2.61) (2.61) 0.39 - - 0.39 1.96 - - 1.96 1.00 1.00 1.12 1.12 - - 2.12 2.12 1.96 - 2.12 4.08 9.71 1.25 2.12 13.08 Version 2 Changes Highlighted 10/28/04 Version 2 Includes New Hires Towo~ off Vail Eal~ployee Benefits X005 Budget Proposal $ % Salary Full=Time Regular Employees Fee Based Health Insurance 1,769,500 ' 16.0% Group Term Life and Accidental Death Insurance 73,000 0.7% Long-term Disability Insurance 49,400 0.4% Survivor's Life Insurance 60,400 0.5% Short-term Disability Insurance 25,000 0.2% Wellness Benefit 92,000 0.8% FPPA Contribution 34,000 0.3% Subtotal Fee Based 2,103,300 '' 19.1%'. Payroll Based Pension Contribution 1,7305G2 15.7% Medicare 159,971 1.5% Workers' Compensation Insurance 308,909 2.8% Unemployment Compensation Insurance 27,581 0.3% Subtotal Payroll Based 2,227,023: 20.23% ~'otal Full=Time Benefits 4';330,323 ' 39.3% Part=Time and Seasonal Employees Fee Based Wellness 80,300 6.4°/a Payroll Based Pension contriburion 18,874 1.5% Medicare 18,244 1.5% Workers' Compensation Insurance 35,231 2.8% Unemployment Compensation Insurance 3,146 0.3% Subtotal Payroll Based 75,494 6.0% Total Part~Time arad Seasonal Benefits 155,794 12:4% _.. Total Benefits = ~-ll Employees 4,486,.1.17 36.5% Benefits 041102 - 6 - 10/28/04 Version 2 Changes Highlighted TOU~N OF VAIL 2005 BUDGET PROPOSAL SUNi11~ARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE GENERAL FUND 2004 2005 Revenue Local Taxes: Sales Tax Property and Ownership Ski Lift Tax Franchise Fees, Penalties, and Other Taxes Licenses & Permits Intergovernmental Revenue Transportation Centers Charges for Services Fines & Forfeitures Earnings on Investments Rental Revenue Miscellaneous and Project Reimbursements Total Revenue ` Expenditures Salaries Benefits Subtotal Compensation and Benefits 2003 2004 Amended Proposed Actuals Budget Budget Budget $ 8,840,731 $ 8,835,480 8,881,480 $ 8,772,600 2,822,742 2,646,855 2,646,945 2,632,920 2,273,055 2,420,500 2,420,500 2,438,000 620,511 643,500 668,700 688,500 1,095,698 986,320 1,209,935 2,620,450 1,518,855 1, 316, 775 1, 355,688 1, 324,597 2,993,378 2,928,500 2,945,700 2,955,000 567,672 607,485 681,035 688,337 201,458 189,250 189,250 202,900 113, 270 109, 000 109, 000 120, 000 616,411 707,142 707,142 748,865 236,729 36,950 166,012 283,950 21,900,510 21,427,757 21,981,387 23,476,119 9,591,749 9,843,911 10,066,963 ' 10;703;391' 3,193,732 3,400,576 3,456,996 3,710,434 12, 785, 481 13, 244, 487 13, 523, 959 14, 413 , 825 Contributions and Special Events 1,184,765 1,167,346 1,167,346 807,278 All Other Operating Expenses 4,147,852 4,575,345 4,688,046 4,803,581 Heavy Equipment Operating Charges 1,341,469 1,463,158 1,469,908 1,609,506 Heavy Equipment Replacement Charges 397,712 405,467 437,977 581,522 Dispatch Services 450,531 463,813 463,813 559,034 Total Expenditures 20,307,810 21,319,616 21,751,049 22,774,746 Revenue Over (Under) Expenditures 1,592,700 108,141 230,338 701,373 Transfer to Capital Projects Fund (500,000) - Beginning Fund Balance 8,784,044 9,016,571 10,376,744 10,107,082 Ending Fund Balance $ 10,376,744 $ 9,124,712 $ 10,107,082 $ 10,808,455 First Reading 041028 - 7 - 10/28!04 Version 1 ~ouvn of Vail 2005 Proposed Contributions Proposed 2004 2005 Vaii Chamber and Business Association (VCBA) Budget Budget Operations 200,000 Premier Impressions 25,000 The Vail Guide 25,000 Vail Loves You Coupon Book 5 355 Subtotal VCBA 200,000 , 55,355 Vail Valley Chamber & Tourism Board (WCTB) Merged chamber operations 25,000 Information Services 166,500 170,675 Seed Money PCT Rocky Mountain Classic at Vail 75,000 Balance of 2002 Seed Money Transferred Back Special Events Subtotal WCTB 266,500 170,675 Commission on Special Events 565,000 579,125 Vail Valley Foundation American Ski Classic 2009 World Alpine Championships 160,000 ~ Gerald. R. Ford Ampitheater (Hot Summer Nights) 20,000 20,500 Vail International Dance Festival 12,500 12,813 Winter concert Series/Street Beat 16,571 16 985 Subtotal Vail Valley Foundation ~ 209,071 , 50,298 Other Miscellaneous Contributions Bravo! Colorado -New York Philharmonic .95,000 97,375 Bravo! Colorado 21,375 21,909 Vail Jazz Foundtion 6,650 6,816 First Descents Vail Farmers' Market -Traffic Control 5,000 5,000 Gore Range Natural Science School Learning Tree/ABC School Meet the Wilderness The Resource Center of Eagle County Vail Mountain Rescue Group VRD -Eagle CO Youth Activities VRD Vail Family Carnival Arrangements 8 Agreements Eagle Valley Child Care 30,000 30,000 Vail Valley TV/Channel 5 (38% franchise fee) 57,000 58,425 Vail Valley Exchange Youth Recognition Award 7,000 7,175 Vail Valley Althete Commission 4,750 5,125 Vail Local Marketing District Vail Today Vail Alpine Garden Foundation -Operating Support .50,000 50 000 Vail Alpine Gardens -Pond Reconfiguration , Vail Apline Gardens -Debt Repayment 44,000 Eagle River Watershed -line item in RETT 25,000 Eagle River Watershed - Community PHde Hwy Clean-up 100,000 100,000 Total Contributions from all Funds 1,642,346 1,281,278 Summary by Fund General Fund Marketing Fund 1,167,346 807,278 Capital Projects Fund 300,000 280,000 RETT Fund 175,000 194,000 1,642,346 1,281,278 First Reading 041028 - 8 - 10/28/04 Version 3 Changes Highlighted Revenue Allocation of Sales Tax to CPF Transfer to GF for I-70 Noise mitigation Sales Tax Federal Grant Revenue Lease Revenue CDOT Reimbursement Transfer from General Fund Transfer from Dispatch Services Fund Project Reimbursement Eagle County Grant Revenue Interest Income & Other Total Revenue Expenditures Equipment Purchases Document Imaging Software & Hardware Upgrades Web Page DevelopmenUEcommerce Eagle County CAD / RMS Project Police Copier Police Vehicles Hardware Laptop Video Security for Jail Patrol Car Video Cameras Fire Truck Quick Response Vehicle -Fire Dept Fire Department Breathing Apparatus RepowerBuses Replace Buses GPS for Buses Police Vehicles Vehicle Expansion Subtotal Equipment Purchases Capital Maintenance Bus Shelter Replacement Capital Street Maintenance Parking Structure Improvements General Facility Improvements ADA Compliance improvementsNRD Subtotal Capital Maintenance Buildings & Improvements Town Manager's Residence Town Manager's Office SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Proposed 2003 Original 2004 2005 Actual 2004 Projected w/ Rolls Project Information 5,890,320 6,164,520 5,848,400 (46,000) - 5,893,821 $ 5,890,320 6,118,520 5,848,400 89,700 725,200 1,285,498 2,214,431' 146,147 150,000 150,000 150,000 167,771 40,322 - 500,000 - 90,000 110,000 - 178,525 969,290 27,000 555,000 366,000 1,000,000 90,750 45,000 50,000 25,000 7,830,422 7,365,520 9,589,630 9,264,831 40% of total sales tax allocated to Capital Projects Bus replacements Lease revenue from City Market 8 employee housing Reimbursement for Bighorn flood remediation To fund Multi-Purpose Recreation Facility Computer-Aided Dispatch/Records Management System Multi-Purpose Recreation Facility '04/ VRI Agreement'05 &'06 04 Countywide Computer Aided Dispatch 1'05 W. Vail Fire Station 116,394 40,000 40,000 40,000 102,671 172,000 172,000 42,000 12,000 12,000 50,000 323,842 250,000 676,600 50,000 - 10,310 68,485 - 11,500 11.50n - 22,500 45;000 ' 100,000 107,370 - .25,000 25,000 25,000 15,484 126,000 - - 1,264,000 :377,964: 1;401;200.. 150,000 ,60;000:.. 240,000.'. 279,200 OCE maintenance, software upgrades, contract position Desktop OS upgrades, replacement PC's, server upgrades, AS400 Internet security 8 application interfaces County wide Computer Aided Dispatch/Records Mgmt System Purchase of new copier for records Comprehensive system to record all cameras: reduces liability Grant funding to be pursued before purchase Replace pumper; refurbish Aerial Pumper Quick Response Vehicle Replacement of cylinders/compressor; grant funding to be pursued Replace Uansmissions and engines to extend useful life 4 buses ordered in'04 cxl to '05 ($1,361,526) +'05 budget 40,300 End dump truck, mower and generator for Special Operations Group 1,152,637 2,173,000. 3,830,119 2,943,810 9,750 10,000 30,250 30,000 625,580 740,000 840,000 890,000 Preventive maintenance, patching, overlays and seal coats 271,042 340,000 520,000 420,000 Various Parking Structure Improvements 427,374 519,000 571,286 331,500 Various Facility Capital Improvements; '09 Dobson roof replacement - 25 000 Shared costs with VRD 1,333,746 1,609,000 1,961,536 1,696,500 50,000 5,022 7,343 Masterplan Costs/Design/W. Vail Fire Station contingent on the ability to Fire infrastructure improvements 1,970 77„ si;? 250,QOU fund operations. Remodel of Main Vail Station Fiber Optics in Buildings 15,000 ~: ~,~~ ~) 90,000 Cabling /Network Infrastructure Dobson Ice Arena - 16,636 1:76,2: ~u - VRD- Design and construction fees to expand capacity F:\Users\FINANCEIBUDGET\Budget05\Book\POSSible Rolls - 9 - 10/28/04 Version 3 Changes Highlighted Way Finding Improvements Donovan Park Pavilion Multi-Purpose Recreation Facility Subtotal Bldgs I Improvements Streetscape Projects West & East Meadow Drive East Meadow Drive-Streetscape Heat Village Streetscape Subtotal Streetscape Projects Housing Program Buy-Down Program Timber Ridge Debt Service Guarantee Subtotal Housing Program Lionshead Redevelopment Lionshead Improvements Subtotal Lionshead Redevelopment Other Improvements Revise TOV Master Plans Street Light Improvement Program Drainage Improvements Vail Today I-70 Noise Subtotal Other Improvements Total before Financing Transfer for Debt Service Total Expenditures Revenue Over (Under) Expenditures Beginning Fund Balance Ending Fund Balance SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE CAPITAL PROJECTS FUND Proposed 2003 Original 2004 2005 Actual 2004 Projected w/ Rolls Project Information 14,426 85,573 - Reivise TOV map w/ an electronic directory, directory for merchants 2,133,166 33,465 42,000 Additional blinds 55,415 150,000 1,612,290 - Red Sandstone facility; revenue from partners included above 2,866,213 165,000 2,057,288 382,000 47;139 204,617 87,095 1,990,425 2,267,425 2,095,190 134,234 1,990,425 2,472,042 2,095,190 Construct Streetscape, drainage, lighting. public art, landscaping -adds maintenance from Library to Fire Station Per councils request on 9/21/04 04 Start includes engineer salary; also funded by RETT 142,799 100,000 200;000"' Net cost of deed restricted units for resale 52,029 925,000 925'AQ0 230,070 1,025,000 - 1,125,000 Design costs to implement Town improvements: Construction costs for 64,463 350,000 104,81 r sc'~ir000 Lionshead Redevelopment will be funded from developer contributions, TIF & other sources 64,463 350,000 104,616 300,000 100,000 Including Village, Lionshead and West Vail 45,480 50,000 50,000 50,000 Add new street lights and refurbish residential lighting program 15,545 75,000 75,000 75,000 Continue implementation of drainage master plan 6,390 _ _ 88,196 391,000 fi3 303 55Q,000 213,811 516,000 188,303 775,000 6,776,124 7,828,425 10,613,904 9,317,500 1,942,620 2,337,897 2,337,897 2,422,154 To fund debt service on all Town bonds 8,718,744 10,166,322 12,951,801 11,739,654 (888,322) (2,800,802) (3,362,171) (2,474,823) 8,942,580 3,901,242 8,054,258 4,692,087 $ _8,054,258 $ 1,100,440 '$ 4,692,087: $-2,217,264 F:\UsersIFINANCE\BUDGE11Budget05\BooklPossible Rolls - 10 - 10/28/04. Version 3 Changes Highlighted Real Estate Transfer Tax Fund Five-Year Summary of Revenue and Expenditures REVENUE Real Estate Transfer Tax Golf Course Lease Lottery Revenue Project Reimbursements Interest Income & Other Recreation Amenity Fees Total Revenue EXPENDITURES Annual Maintenance RETT Collection Costs Rec. Path Capital Maintenance Alpine Garden Support Tree Maintenance Street Furniture Replacement Black Gore Creek Sand Mitigation Park Capital Maintenance Bear Proof Containers Park, Path & Landscape Maintenance Subtotal Maintenance Recreation Path/Trail Development Trail Signs Cascade Bike Path Trailhead Development N. Frontage Rd. (School to Roundabout) Gold Peak to Soccer Field Village Streetscape Design & Implement Subtotal Pathways Capital Maintenance Raw Water Project Playground Safety Improvements Pirate Ship Park -Per Safety Plari Big Horn Park -Per Safety Plan Public Art Proposed 2003 2004 2004 2005 Actuals Budget Projection w/ Roll Forwards Project Information $ 3,270,723 $ 2,750,000 4,225,000 $ 4,623,000 107, 941 112, 579 112, 579 115, 956 22,295 20,000 20,000 20,000 48,165 50,000 - 114,480 50,000 50,000 51,000 12,928 10,000 63,000 194,600 3,576,532 2,942,579 4,520,579 5,004,556 87,000 137,500 211,250 231,150 254,107 135,200 65,200 210;608 50,000 75,000 75,000 94,000 14,584 60,000 33;000: 87,000 18,620 25,000 25,000 25,000 105, 750 100, 000 150, 000 100, 000 - 114,500 17,100 9,500 9,500 10,000 687,945 857,281 857,281 1,097,991 1,235,106 1,399,481 1,426,231 1,970,249 Adjusted to trend 2005 adjusted due to redevelopment; outer years due to trend Collection fee remitted to the General Fund Capital maintenance of the town's rec. path system 05 $44K for pond reconfiguration Provide additional trees to Vail's public areas Additions and replacement of street furniture New in '05 to maintain playgoumds, restrooms, etc. In TOV parks Ongoing path, park and open space maintenance 10,898 _ _ - 150,000 Widen recreation path from W. Haven to tennis courts 20,000 20,000 20,000 Improve trailheads 650,000 650,000 - Fund Path from Red Sandstone Pedestiran Brdg to Roundabout 335,000 - - Bike paths -portion of Vail Valley Drive Project 410,850 1,750,000 1,750,000 3,000,000 756,748 2,420,000 2,420,000 3,170,000 20,622 - 1,D00 - 228,097 Convert parks from treated water to raw water 32,605 - 235 299,765 - 225,000 74,166 75,000 - 225,000 Will move to 2005 54,213 130,000 F:\Users\FINANCE\BUDGEll6udget05\Book\Possible Rolls - 11 - 10/28/04 Version 3 Changes Highlighted Real Estate Transfer Tax Fund Five-Year Summary of Revenue and Expenditures Proposed 2003 .2004 2004 2005 Actuals Budget Projection w/ Roll Forwards Project Information Subtotal Capital Maintenance 95,023 300,000 387,583 583,097 Park Development Donovan Park 136,531 12,000 41;000 White Water Park 1,180 108,000 41,Eii3 118.317 Funds 3rd hole at Whitewater Park -will move '04 to '05 Gore Creek Promenade Bridge 227 100,000 - - Will move '04 to 'O6 Red Sandstone School Soccer Site 2,300 - - Skate Park - 100;000 Per councils'_request 10/19/4 Property Acquisition 676 - - Deed requests Vail Memorial Park 4,325 - - Subtotal Park Development 140,238 208,000 53,683 159,317 Open Lands Open Space Acquisition 500,000 Subtotal Open Lands - - - 500,000 Project Management Parks and Landscaping 75,360 78,827 78,827 81,735 Landscape architect AIPP 72,913 58,496 27,435 56,891 AIPP salary and operating expenses related to RETT Subtotal Project Management 148,273 137,323 106,262 138,626 Total Expenditures 2,380,389 4,464,804 4,393,759 6,621,289 Revenue Over (Under) Expenditures 1,196,143 (1,522,225) 126,820 (1,616,733) Beginning Fund Balance 5,084,313 4,291,484 6,280,456 6,407,276 Ending Fund Balance $ 6,280,456 $ 2,789,259 $ 6,407,276 $ 4,790,543_ F:\Users\FINANCE\BUDGET16udget05\BooklPossible Rolls - 12 - 10/28/04 Version 1 TO1AlN OF VAIL 2005 BUDGET PROPOSAL SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE VAIL MARKETING FUND 2004 2005 2003 2004 Amended Proposed Actuals Budget Budget Budget Revenue Business Licenses Earnings on Investments Total Revenue Expenditures $ 314,867 $ 316,000 $ 316,000 $ 308,000 2,412 - - - 317,279 316,000 316,000 308,000 Marketing Expenses 297,000 300,000 311,000 280,000 Collection Fee -General Fund 15,743 15,800 15,800 15,400 Total Expenditures 312,743 315,800 326,800 295,400 Revenue Over (Under) Expenditures 4,536 200 (10,800) 12,600 Beginning Fund Balance 32,166 29,446 $ 36,702 $ 25,902 Ending Fund Balance $ 36,702 $ 29,646 $ 25,902 $ 38,502 DEBT SERVICE FUND 2004 2005 2003 2004 Amended Proposed Actual Budget Budget Budget Revenue Transfer from Capital Projects Fund $ 1,942,620 $ 2,337,897 $ 2,337,897 $ 2,422,154 Earnings on Investments and Other 6,148 - - - Total Revenue 1,948,768 2,337,897 2,337,897 2,422,154 Expenditures Principal 1,140,000 1,605,000 1,605,000 1,695,000 Interest Expense 735,948 689,099 689,099 620,299 Fiscal Agent Fees 1,550 2,500 2,500 2,500 Total Expenditures 1,877,498 2,296,599 2,296,599 2,317,799 Revenue Over (Under) Expenditures 71,270 41,298 41,298 104,355 Beginning Fund Balance 58,940 131,948 130,210 171,508 Ending Fund Balance $ 130,210 $ 173,246 $ 171,508 $ 275,863 First Reading 041028 - 13 - 10/28/04 Version 2 Changes Highlighted TONVN OF VAIL 2005 BUDGET PROPOSAL SUMANARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE Revenue Town of Vail Interagency Charge Insurance Reimbursements & Other Earnings on Investments Equipment Sales and Trade-ins Total Revenue Expenditures Salaries & Benefits Operating, Maintenance & Contracts Capital Outlay Total Expenditures Revenue Over (Under) Expenditures Beginning.Fund Balance Ending Fund Balance Revenue Town of Vail Interagency Charge -Premiums Employee Contributions Insurer Proceeds Earnings on Investments Total Revenue Expenditures Health Inusrance Premiums Claims Paid Short-term Disability Pay Professional Fees Total Expenditures HEAVY EQUIPfwENT FUND 2004 2005 2003 2004 Amended Proposed Actuals Budget Budget Budge4 1,739,181 1,923,795 1,956,305 2,256,246 23,825 37,900 37,900 37,900 5,649 .3,400 3,400 5,300 119,150 47,400 .47,400 101,860 1,887,805 2,012,495 2,045,005 2,401,306 790,706 817,109 817,109 841;209 699,225 700,704 700,704 801,842 195,109 567,200 567,200 519,920 1,685,040 2,085,013 2,085,013 2,162,971 202,765 (72,518) (40,008) 238,335 287,132 436,768 489,897 449,889 $ 489,897 $ 364,250 $ 449,889 $ 688,224 HEALTH INSURANCE FUND 2004 2005 2003 2004 Amended Proposed Actuals Budget Budget, Budget 1,534,519 1,596,000 1,596,000 1.?94;500 208,979 207,000 207,000 278,000 ' 37,506 _ - 9,775 8,000 8,000 10,000 1,790,779 1,811,000 1,811,000 2,082,500 268,737 309,000 309,000 248;000 1,418,022 1,450,000 1,450,000 1, i 82,50)0 15,755 25,000 25,000 25,000 29,968 27,000 27,000 27 000 1,732,482 1,811,000 1,811,000 2,082 500 Revenue Over (Under) Expenditures 58,297 _ Beginning Fund Balance 757,075 757,075 815,372 815,372 Ending Fund Balance $ 815,372 757,075 $ 815,372 815,372 First Reading 041028 - 14 - 10/28/04 Version 1 TOl~!!RI OF !TAIL 2005 BUDGET PROPOSAL SUI1AIViARV OF RE!lEIdUE, EXPEIV®ITURES, AIV® CIiAIVGES IIl9 FUIV® BALARIC~ ®ISPATCI~ sERVICES FUIV® 2004 Zoos 2003 2004 Amended Proposed Actuals Budget Budget Budget Revenue E911 Board Revenue 362,970 391,648 391,648 345,660 Interagency Charges 674,253 711,875 711,875 814,058 Town of Vail Interagency Charge 450,531 463,815 463,815 ~ 559,054 Earnings on Investments 5,335 - - - E911 BOARD Capital Grant 279,517 - - - Total Revenue 1,772,606 1,567,338 1,567,338 1,718,772 Expenditures Salaries & Benefits 1,289,062 1,276,096 1,276,096 1,326,856 Operating, Maintenance & Contracts 112,619. 220,785 220,785 354,085 Capital Outlay 160,445 13,750 132,822 11,750 Total Expenditures 1,562,126 1,510,631 1,629,703 1,692,691 Revenue Over (Under) Expenditures 210,480 56,707 (62,365) 26,081 Transfer to Capital Projects Fund (90,000) - (110,000) Beginning Fund Balance 266,212 254,775 386,692 214,327 Ending Fund Balance 386,692 311,482 214,327 240,408 First Reading 041028 - 15 - 10/28/04 .y ~9 ORDINANCE N®. 25 SERIES OF 2004 ANNUAL APPROPRIATION ORDINANCE: ADOPTING A BUDGET AND FINANCIAL PLAN AND ~flAI~CING APPROPRIATIONS TO PAY THE COSTS, EXPENSES, AND LIABILITIES OF TUBE TOWN OF !TAIL, COLORADO, FOR ITS FISCAL YEAR JANUARY 1, 2005 TFIROUGFI DECEMBER 3'I, 2005 WHEREAS, in accordance with Article IX of the Charter of the Town of Vail, Colorado, the Town Manager prepared and submitted to the Town Council a proposed long-range capital program for the Town and a proposed budget and financial plan for all Town funds and activities for the fiscal year; and . WHEREAS, notice of public hearing on the proposed Town budget and capital program was published on the 2nd of November, 2004, more than seven (7) days prior to the hearing held on the 16th of fovember, 2004, pursuant to Section 9.5 of the Charter; and WHEREAS, it is necessary for the Town Council to adopt a budget and financial plan for the 2005 fiscal year, to make appropriations for the amounts specified in the budget; and IVOW, THEREFORE, be it ordained by the Town Council of the Town of Vail, Colorado, that: 1. The procedures prescribed in Article IX of the Charter of the Town of Vail, Colorado, for the enactment hereof, have been fulfilled. 2. Pursuant to Article IX of the Charter, the Town Council hereby makes the following annual appropriations for the Town of Vail, Colorado, for its fiscal year beginning on the first day of January, 2005, and ending on the 31St day of December, 2005: Ordinance No. 25, Series of 2004 r 0 FUN® General Fund Capital Projects Fund Real Estate Transfer Tax Fund Conference Center Fund Vail Marketing Fund Debt Service Fund Heavy Equipment Fund Health Insurance Fund Dispatch Services Fund AMOUNT 22,774,746 11,739,654 6, 621, 289 871, 820 295,400 2,317,799 2,162, 971 2, 082, 500 1.692.691 (I Total Before Interfund Transfers 50,558,870 Less Interfund Char es & Transfers 7,462,821 NET EXPENDITURE BU®GET 43,096,049 3. The Town Council hereby adopts the full and complete Budget and Financial Plan for the 2005 fiscal year for the Town of Vail, Colorado, which are incorporated by reference herein and made part hereof, and copies of said public records shall be made available to the public in the Municipal Building of the Town. This Ordinance shall take effect five (5) days after publication following the final passage hereof. 4. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of-the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. 5. The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. 6. The repeal or the repeal and reenactment of any provision of the Municipal Code of the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Ordinance No. 25, Series of 2004 ',~ 7. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ ON FIRST READING, APPROVED AND ORDERED PUBLISHED ONCE IN FULL, this 2nd day of November, 2004. A public hearing shall be held hereon on the 16th day of November, 2004, at the regular meeting of the Town Council of the Town of Vail, Colorado, in the Municipal Building of the Town. Rod Slifer, Mayor ATTEST: Lorelei Donaldson, Town Clerk READ AND APPROVED AS AMENDED ON SECOND READING AND ORDERED PUBLISHED Rod Slifer, Mayor ATTEST: Lorelei Donaldson, Town Clerk Ordinance No. 25, Series of 2004 F XP GUTIV~. COAAMITTE~ President Gerald G. Gallegos Treasurer Richard DeClark 5`rs`~`~ November 1, 2004 ~an~ ~som ~arketing/P.R. Dear Rod: Don Cohen N . ~r~ Y_ ~JTI~ :. FOUNDATION' omina ng R°n Da~~ Even though we live in one of the most affluent places in America, the need for programs ~ducation Programs for low-income children is_ great. Children have the same needs here as children (V~ike Gass everywhere in the country and we are doing something about it. The Youth Foundation's Partnersh~Ps commitment to positive youth development reinforces the notion that every child has ChuPa (~jelson something to contribute. From pre-school through high school, The Youth Foundation ~nterim Dir. o~ Development works with children and families to cultivate and develop life and leadership skills across Susan Washing the generations. DIRPGTORS We are creating a blueprint for kids to stay out of trouble and find success. We PeterA6uisi JanAttoma accomplish our objectives through a variety of ways: j3ob~rown o We keep kids busy during the critical after-school hours by providing language Tom Gladitsch and literacy skill development for elementary school kids ,~ean Graham o We make a positive difference at the middle school level with our Academic J°~ 11°y Soccer Program Susan lNilhoan o We kept kids engaged this summer in Eagle and Lake counties with exciting Jay R`~" summer exploration programs George Shae{fer o Our pre-kindergarten readiness program offers kids a chance to enter school (ark Strakbcin Ray 1--ub~r eager to learn o The Magic Bookmobile checks out books to kids in "latchkey" neighborhoods ,gpylSp~y o "Neighborhood Net" provides supervised technology access in our community Rogergehler and homework assistance (~-°Ily ~oore o Internships for high school students have provided positive examples Ellie Soak o Continuing Education Scholarships for Success of high school graduates Pat Terwilliger o We have spent more than 50,000 hours in the past year helping kids PO(,1ND~R5 ~$ Chester We are all moved to consider our priorities in this season of giving. The community's Gerry E.ngJ~ support of our efforts is vital to our success and critical for our ability to continue to Steve Possett provide programs that keep kids interested and engaged. Please consider a contribution to Gerald Gallegos this year's KidBid Media Auction. Your support will directly impact more than, 1,500 )~ob l-I~rnr~i~l, area youth this coming year. -Thank you for considering the Donovan Pavilion for a C6uPa ~`I8O" potential Media Auction item. ,~ay Regan Ri~6 Rogel Rod Slifer George Shaeffer ScottSomea Sincerely, `r~%~ /~ ~ /(/ ~~ STAFF Susie Davis ]~cecutive Director ' Kathy ~rend~a Director of Programs Susie Davis P.Q. ~on 2761 Edwards, CO e 1632 970-926-9803 ~ 970-926-37 ~ 8 www•theyouthfoundation.or~v ,- ~: The Youth foundation Charity ~udion This year The Youth Foundation and The Vail Daily are hosting an extraordinary advertising and fundraising opportunity. It's a 10 day auction that will run across atwo-page spread in The Vail Daily from November 30 -December 10th, 2004. This is a perfect win-win community effort. Win #1 Unlike most silent auction fundraisers, the products or services you donate will be displayed in The Vail Daily. That's coverage that reaches 95% of Eagle County's residents! When you contribute an auction item valued at $500 or more, your logo and company byline will be featured both in the newspaper and on the web. And, of course, your donation is fully tax-deductible. This will be the most widely publicized community auction every In addition to a 10 day exposure in The Vail Daily, there will be apre-auction teaser campaign in the Daily, cross promotion on the Daily's web site, and promotional spots on TV 5 and local radio. If a $500+ donation is too much, you can still participate by donating a product or service to the Apres Auction Party to be held on December 10th. Your item will be featured at the party's silent auction and promoted on the web site. Win #2 You'll be helping The Youth Foundation, Eagle County's leading non-profit youth services organization, to continue to provide after school programs, the bookmobile and scholarships to kids in need throughout our community. Beyond your generosity we're asking for your creativity. We expect to have some highly unique items within a wide range of prices. This can be a great opportunity for your business to feature a new product or interesting service. If you're interested in being involved, please fill out the enclosed form and fax it back to us at 926-3718 or give us a call at 926-3788 for more information. Warm regards, ' n a ``` ~'' /~`~ C:%~ J ~e~emb~r ~ °10 ~®4 Name: Company: Title: Address: City/State/Zip: Phone: Fax Please provide a description of your donation for the media auction: Special instructions and restrictions: Estimated Value: $ Suggested Minimum Bid: $ Signature: Date: Expiration Date (for gift certificates): Please mark one: ® The donation is enclosed ~ Please arrange for pick up ~ Donation will be delivered ~ Please create a certificate f~9~~~~ ~~~¢il ~~ ~®~~eav~eo° 5, ~®®~ o ~~~9 9~6-37~~ f®s' ~ucBca~p/~elaver~ ~~af® Email: :~ The Youth Fowdation Q~arityAuction AUCTION FACTS • The proceeds from the KidBid Holiday Auction will benefit The Youth Foundation, a local organization preparing children in need for success through education and recreational opportunities. • The KidBid Holiday Auction is the first media auction of its kind in our community. Bids can be by phone, fax or Internet. • The fair market value of items donated to the KidBid Holiday Auction may be tax-deductible. • Auction items will be listed in the Vail Daily for 10 days with your logo and a byline about your business. • Auction items will also be promoted on TV 5 and on local radio. • The value of advertising for ten days in The Vail Daily is over $600 dollars. KID FACTS • The nurturing and stimulation that children receive in the beginning of their lives lays. the foundation for their well-being in the future. • More than 30% of families in Eagle County are considered low income • One quarter of the population over 5 speak English "less than very well." • For every $1 invested in quality care for children, there is a long term benefit of $7 in public savings . • The Youth Foundation has provided over 50,000 annual contact hours with kids! • The Youth Foundation has received the prestigious recognition from Yale University as a "School of the 21St Century Program i, p, 4~ d~c ~• ;. /? :r: L `~ TheYouthFounda6on ' Uwrity Auction - „~, , ~~ ~ ~®~eti®n~ ®f ICicl~icl li®licla ~4ucti®n 1. Bids accepted via fax or electronic mail. All bids must be received by 3:00 p.m. MST by Friday, December 10th. Bids are taken with a Visa or MasterCard number. All bids must have a daytime phone number for verification. Bid forms may be photocopied. Multiple bids accepted and more than one bid may be submitted on any item. All bids are binding and must be made in whole dollar. increments. 2. Bidders must be 18 years of age or older. 3. Items are described to the best of our ability. All items are sold AS IS and ALL sales are FINAL; no exceptions. 4. Fractional dollar bids are not allowed. 5. Winning bidders will be contacted by December 13, 2004 by telephone. All items will be available for pick-up from The Youth Foundation. Individual arrangements for auction item delivery will be made with the winning bidder. Charges incurred for shipping and handling are the responsibility of the winning bidder. Winning bidders need to make payment when notified of the acceptance of bid. If payment and pick-up are not made by December 20, 2004, the item will be awarded to the next highest bidder. Title to the item will transfer at the time bidder makes payment. 6. Checks, money orders, MasterCard and Visa accepted. The Youth Foundation reserves the right to clear checks before scheduling items for pick-up. 7. In the event of a tie, bidders are notified and may submit an additional bid immediately. The item then goes to highest bidder. Process will be repeated if necessary. 8. Items are not returnable or exchangeable. A portion of your bid may be tax- deductible. Please enjoy the auction items, in the spirit they were given. 9. In exchange for participating in ~~e Y®utdt~ F®u~dat®®r~ /Cid~®d tea®l ®a®ly d~d®B®da~ ~e~~t®®~, each successful bidder releases The Vail Daily and The Youth Foundation and all other parties in interest and their respective employees, directors and agents, from any and all liability with respect to item(s) purchased. x ~ : C~t~ ue~,Q. Ii~ountain Hospice November 2004 Dear Friends: VVe are pleased to announce the fourteenth annual "Tree of Lights° to benefit Mountain Hospice. There will be two celebrations, one in Eagle and the other in Edwards. The Eagle event will be held on Friday, December 3`~, 2004 at 6:30 p.m. outside the northeast comer of the Eagle County Building at 5"' and Broadway. The Edwards event will be held on Monday, December 6"', 2004 at 6:30 p.m. on the lawn at Edwards Village Center. The Mountain Harmony Singers will perform at both ceremonies. The mission of Mountain Hospice is to make a difference for seriously ill and dying patients, at~d their families. We provide clinical, emotional and spiritual support, assuring dignity and grace to the very last moment. Vail Valley Home Health & Mountain Hospice is a nonprofit organization offering services to residents and guests of the .local mountain region, as well as grief education to the community. We have served over sixty patients and their families since November, 2000. During that time, in addition to clinical care provided by Hospice staff, volunteers have offered 3,000 hours of service to patients and their families. - A related and vital service we offer is bereavement support which is open to anyone who has experienced a loss. The Grief Support meets the second and fourth Tuesday of each month from 6:30 p.m. to 8:00 p.m. in the Shaw Pavilion in Edwards. Mountain Hospice is also a sponsor of the annual Community Memorial Service that occurs in late summer each year. The philosophy of hospice is to assist patients regardless of their ability to pay for services. In our commitment to patient care, we have created a separate fund through the Vait Valley Medical Center Foundation exclusively for the hospice program. Mountain Hospice continues to be dependent on generous financial support from private and community contributions to provide for various patient and family needs as well as volunteer training expenses. Our annual "Tree of Lights" is the primary source of funding for such needs. We ask for your assistance in these efforts through the purchase of a light on our "Tree of Lights" in remembrance or celebration of someone you love. We wish to acknowledge the generous support of this year's community sponsors: FirstBank, R.A. Nelson, Roxy, Sweet Basil, Mount of the Holy Cross Lutheran Church and Vail Summit Orthopedics ~ Sports Medicine. Best wishes for the holiday season, hountain Hospice Volunteers, Volunteer Advisory Committee: Wendy Armstrong, Rebecca Hernreich, Jan Jackson, Susan Johnson, Ann Kurronen, t<athy Myers, Daphne Slevin, Jodie NViedl and Shirley VVetch Evergreen Angel Program: Sally Clair Staff Caroline Owens, Hospice nurse and Lynn Hoehn, Volunteer Coordinator lf~ Dorothy Sh ,Manager ®>inil>l~~ssn®>~ ®>l~ ~~e~a~ll ~~~n~s T®: Vail Town Council 1~IEIV~®IZAI~TI)iJl~ 1Fd2~1~11: Commission on Special Events ll~A'II'lE: November 2, 2004 R1E: CSE Request for an additional $75,000 in 2005 Special Event Funds )[n c®~nsnale~-a>ti®e~ ®f the f®lfl®wang: The Vail Town Council, in their own "State of the Town Report" dated Spring 2004, identified 5 "Areas of Focus"- no less than 4 of which can be directly facilitated by Special Events. To quote directly from that publication: o FAC'IILl~'fiT'~ ~~I~'S REDE~~®1911~EN7'° "Convey the message that we're open for business during construction. "This will be especially critical next summer as construction begins in Lionshead and Streetscape construction and major private redevelopment continue in Vail Village. o ~ILE~fflT'E C'®I1~Il~~INITYLE~ERSHIPr "Take the lead in providing guest experiences that are `second to none. "and "Have Fun! " o pld~Plt®T~ ~®C~IL EC'®N®1V1®Y: It is considered a "given" that events help to drive local business and have become an expected part of the Vail experience for our guests. Additionally, 2004 sales tax statistics prove that Special Events help drive economic vitality: Apri12004 Sales tax revenues up 10.8%: Spring Back to Vail, Inaugural Vail Film Festival, Taste of Vail September 2004 Sales tax revenues up 11%: A revamped Oktoberfest! o AID T'® ~~fll~'.S f1PP~'~ 14.x" AI ~a~fll ~' P~ ~'E T'® LYE, N'® flNl) d'~1 ~'. "Continue our commitment to funding a variety of activities in the Town of Vail that appeal to all age groups that keep this place interesting and fun. " The CSE is not an independent entity seeking funding from the Town; rather it is a direct arm of the Vail Town Council whose mission is to facilitate the Council's goals and create an atmosphere of vitality and fun within the Town, and to foster economic prosperity through Special Events. The CSE has received $850,000 in proposals from event promoters that reflect $5.5 million in "on the ground" events. The CSE has spent two days interviewing applicants and thoroughly reviewing proposals for a variety of events. The CSE strongly believes CSE/sn Request to Council November 2, ?004 that the Town of Vail has an excellent opportunity to capitalize on many of these proposals, but with an event budget of only $477,500, does not have the funding to follow through. Two "mandated" events, America Days and Holidays in Vail, require over $75,000 in funding and show limited opportunity to acquire sponsorships, but are nonetheless expected by the community. This results in significant impacts to an already limited budget. Therefore: The CSE respectfully requests that the Town Council reconsider their preliminary allocation to the CSE in 2005 of $565,000 and consider one of the following options: Increase funding to the CSE in 2005 by $75,000 to cover the costs of America Days and Holidays in Vail, or ^ Accept America Days and Holidays in Vail as "culturally designated" events and provide for funding outside the budget of the Commission on Special Events, as is done for the Vail Valley Foundation's Budweiser Street Beat, Hot Summer Nights and International Dance Festival and the BRAVO! Vail Valley Music Festival. Thank you for your consideration of these points. CSE/sn Request to Council November 2, 2004 CSE/sn 05 RFP's for Council 10/28/04 down o~ ~aa0: Cor~ll~aossion on Specsa9 Events X005 Pandang Requests ~a~nds ~4vailabte: ~ $ 565,000.00 Even~e _ Oktoberfest/Highline Sports Spring Back to Vail a®®5 ®a4es' _~ iSep 9-11 & 16-18 Apr 4-16 _ Arr~®un~ ,,p Requested: ~ ($ 100,000.00 ~ 100,000.00 T®tal Event budget: $ 205,000.00 462,500.00 CSE"S ®% ®ff Event ®udgete 49% 22% Teva Mountain Games Jun 1-5 90,000.00 655,602.00 14% Vail Film Festival ~ IVlar 31-Apr 3 _ __ 75,000.00 ___ 890,000.00 __ 8% Summer Street Entertainment JuJunn 24-Sep 4 68,500.00 68,500.00 ~ 100% Winter Street Entertainment Peak Winter Days 58,000.00 58,000.00 100% America Days" (WCTB in '03) 4-Jul 50,000.00 60,300.00 83% Big Wheel, Brews 'n Chili 25-Jun 30,000.00 74,700.00 40% American Ski Classic Mar 16-20 30,000.00 1,215,500.00 2% Kick-It 3v3 Soccer Tour Aug 5-7 ~ 12-15 _ 30,000.00 41,250.00 73% Holidays in Vail'` (WCTB in'03) Nov 25-Dec 18 25,000.00 _ 25,000.00 100% _Mardi Gras Vail _ Feb 5-8 _ ____ 25,000.00 ___ 57,400.00 44% The Session _ ___ _ _ ~ Jan 12-16 ___ ~ 25,000.00 ______ 780,000.00 _ 3% Vail Arts Festival __ Aug 19-21 _ 25,000.00 _ 43,024.00 __ 58% Vail Classic 3-Sep 25,000.00 86,680.00 29% Vail Jazz Festival ~ Wash Prep Jul 3-Sep 5 16,750.00 20,781.00 81 Rcky/Cntrl J3 Alpine Jr. Olympics Mar 5-12 15,000.00 90,000.00 17% King of the Mountain Volleyball, Jun 16-19 10,000.00 28,750.00 35% Dine Around Vail __ Dec 1-15, 2004 10,000.00 25,000.00 40% Taste of Vail Apr 6-9 _ _ '10,000.00 179,100.00 6% Vail Classic: Criterium Lacrosse Shootout __ *US Half Marathon Series _ "Y06" New Year's Eve for Youth *Nike Jr. Golf All-Stars (3 yrs) 4-Sep __ Jun 24-Jul 3 _ Sep 10-11 31-Dec Jun 7-10, 2005-07 _ 10,000.00 ___~ 8,000.00 _i 7,000.00 _ 5,000.00 ~ 5,000.00 _ - 31,500.00 140,816.00 ~ 80,000.00 30,500.00 11,000.00 32% 6% 9% 16% 45% *Tri America Series;Vail Triathlon Sep 3-4 3,000.00 74,000.00 4% Family Spring Carnival 11-Mar _ 1,500.00 ~ 12,000.00 13% "Western Regional Softball ~ Jul 23-24 1,400.00 ~ N/A N/A Subfofa/.•EvenPFunds ~ $ 859,150.00 $ 5,446,903.00 16% ~dB~'719n9strat~ve C®ntractS: _--- ! j %®fCSEBUdq~ Administrative +Expenses _ Event Recruitment ~ _ ~ _ ~ _$ 33,500.00 I 35,000.00 ~ ~ ~- ~ _ 6% 6% Research/Event Evaluation ~ 20,000.00 I ~ 4% 3'ubtota/.•.4dmi~ Contracts . ~ ~ $ 88,500.00 ~ ~ 1fi% TOTAL ALLOCATIONS: ~ ~ $ 947,650.00 ~ ~ ~ FUN®S REIfAAINING: ~ $ (382,650.00) ~ *These events are the result of the Event Recruitment Program '.R ORDINANCE NO. 26 Series of 2004 AN ORDINANCE AMENDING SECTION 12-7H-3, PERMITTED AND CONDITIONAL USES, FIRST FLOOR OR STREET LEVEL, ADDING "TEi~IPORARYBUSIiVESS OFFICE"AS A CONDITIONAL USE IN THE LIORISHEAD MIXED USE 1 ZONE DISTRICT, AMENDING SECTION 12-2-2, DEFINITIONS, TO DEFINE THE TERM "TEMPORARYBUSffVESS OFFICE', AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, on October 11, 2004, the Planning and Environmental Commission of the Town of Vail held a public hearing on the text amendment in accordance with the provisions of the Town Code of the Town of Vail; and WHEREAS, the Planning and Environmental Commission finds that the text amendment furthers the development objectives of the Town of Vail; and WHEREAS, the Planning and Environmental Commission of the Town of Vail has recommended approval of this text amendment at its October 11, 2004, meeting, and has submitted its recommendation of approval to the Vail Town Council; and WHEREAS, the Vail Town Council finds that the text amendment is consistent with the applicable elements of the adopted goals, objectives and policies outlined in the Vail Comprehensive Plan and is compatible with the development objectives of the Town; and WHEREAS, the Vail Town Council finds that the text amendment furthers the general and specific purposes of the Zoning Regulations; and WHEREAS, the Vail Town Council finds that the text amendment promotes the health, safety, morals, and general welfare of the Town and promote the coordinated and harmonious development of the Town in a manner that conserves and enhances its natural environment and its established character as a resort and residential community of the highest quality: Ordinance No. 26, Series of 2004 NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. Section 12-7H-3 and Section 12-2-2 of the Vail Town Code shall hereby be amended as follows: (deletions are shown in r+riLo }hrni ~nh/additions are shown bold) 12-7H-3: PERMITTED AND CONDITIONAL USES; FIRST FLOOR OR STREET LEVEL: A. Definition: The "first floor" or "street level"shall be defined as that floor of the building that is located at grade or street level along a pedestrianway. B. Permitted Uses: The following uses shall be permitted on the first floororstreetlevel within a structure: Banks, with walk-up teller facilities. Eating and drinking establishments. Recreation facilities. Retail stores and establishments. Skier ticketing, ski school, skier sen~ices, and daycare. Travel agencies. Additional uses determined to be similar to permitted uses described in this subsection,. in accordance with the provisions of section 12-3-4 of this title. C. Conditional Uses: The following uses shall be permitted on the first floor or street level floor within a structure, subject to issuance of a conditional use permit in accordance with the provisions of chapter 16 of this title: Barbershops, beauty shops and beauty parlors. Conference facilities and meeting rooms. Financial institutions, other than banks. Liquor stores. Lodges and accommodation units. Multiple-family residential dwelling units, timeshare units, fractional fee clubs, lodge dwelling units, and employee housing units (type ll! (EHU) as provided in chapter 13 of this title). Radio, TV stores, and repair shops. Temporary Business Offices Additional uses determined to be similarto conditional uses described in this subsection, in accordance with the provisions of section 12-3-4 of this title. And, 12-2-2: DEF/NTIONS: OFFICE, TEMPORARY BUSINESS: An office for the conduct of general business and service activities for a duration of time not to exceed three (3) years, to accommodate the displacement of an existing office of insurance agents, brokers, secretarial or stenographic services, or offices for general ', business activities and transactions, where storage, sale, or display of merchandise an the premises occupies less than fen percenf (10%) of the floor Ordinance No. 26, Series of 2004 2 .,~ .~ area.. A temporary business office shall not include offices of real estates agents. , Section 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the d remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence; clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 3. The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. Section 4. The amendment of any provision of the Town Code as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 5. All bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. ~. Ordinance No. 26, Series of 2004 3 INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 2"d day of November, 2004, and a public hearing for second reading of this Ordinance set for the 16th day of November, 2004, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. ATTEST: Lorelei Donaldson, Town Clerk Rodney Slifer, Mayor READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 16th day of ^---°-'--° ~nn~ ~ci,ar i i c~~r, rv~avs /110tlGsKdtw-, ~JOy ATTEST: Lorelei Donaldson, Town Clerk Rodney Slifer, Mayor Ordinance No. 26, Series of 2004 4 iVIEIViORANDUIIfl TO: Vail Town Council FROM: Community Development Department DATE: November 2, 2004 SUBJECT: Discussion of Community Development Work Plan I. SUfyiIViARY The purpose of this worksession is to receive input from the Town Council on priority projects that Community Development Department should focus on in 2005. As part of this discussion, staff would also like to review current and projected development review work loads and how that affects the Department's capacity to implement actions and projects. The individuals in the Department by their nature want to implement actions requested by the Town Council and the community in a timely and effective manner. However, it would be irresponsible not to frame capacity thresholds of the Department given the unprecedented amount of redevelopment that will occur in the next two to three years. II. VISION/PURPOSE/GOALS Annually the Department meets to review the Town Council's vision, goals, and priority actions. The Town Council's vision is: "To be the premier resort community" Critical strategies for the Vail Town Council based on its 2004 annual meeting in March included: Facilitate Vail's Redevelopment o Address Issues Proactively Elevate Community Leadership o Improve Local Economy o Add to Vail's Appeal as a Great Place to Live, Work, and Play The purpose of the Department is articulated with the following points: We are stewards for Vail's long term future with respect to both the natural and built environment o We have a long term focus and we always consider the impact for the full community o We are proactive in implementing the community's direction (anticipate community needs) 1 • We provide fair and equitable customer service -Balance needs, adaptable, fair, stable, consistent The Community Development Department has had a number of measurable goals including: • Improved rating on an internal critique of the effectiveness of the process and the quality of development review projects. • Improving customer service satisfaction scores regarding being friendly and fair. • Successful completion of projects assigned to the Department. • Improved Denison Survey ratings. In 2004, the Department focused on one goal which was: "Implement actions to efficiently capitalize on the Town's redevelopment opportunities while improving our sense of team" With respect to this goal the Department determined that preparing for nearly a four fold increase in work load with development projects was crucial. This goal involved the following actions: • Improving front counter service to more efficiently deal with simple projects over the counter and provide customers with needed information. • Improved use of our permitting system to facilitate coordination on projects within the Community Development Department and with other partners (Public Works and Fire) • Realign the administrative function of the Department to improve efficiency and administrative support for the Development review process. This action involved creating one administrative team. • Weekly review of the status of each major commercial project in staff meetings. • Obtain additional full time and contract.resources in building, planning, Public Works and the Fire Department.. • Improve record keeping and filing system. The Department has been pleased that we have been authorized to hire 2 new building inspectors and 1 full time planning contract position. However, the Town has not yet been successful in hiring these positions yet. III. STAFF/WORK VOLUME A. Staffing Goals The Department has historically been staffed to manage 2 major commercial projects a year. Staffing requirement reflect the current regulatory frame work of the Town of Vail. Having design review and complex gross residential floor area regulations generate significant resource needs to adequately administer'these regulations. Vail also has high expectations for development projects and a complex political environment ~ The Town historically has been able to manage one significant planning/policy action per year (not including minor code changes). The Department is still staffed at the same number of people in planning and building it had 5 years ago. 2 B. Current Staffing It should be acknowledged that the three fire prevention officers and three public works employees (2 engineers and 1 public right of way manager) are critical to the development review process. There contribution and capacity is critical to making the development review process successful. Within Community Development, the Department has the following filled positions: Quantity Function 5 planners (including chief of planning) 3.5 building inspectors/plan reviewers (including chief building official) 1 Geographic information specialist 1 code enforcement officer 1 housing coordinator 1 environmental health/program coordinator 5 Administrative team members (including Director) 17.5 Total FTEs There are three managers in the Department (Director, Chief Building Official, and Chief of Planning) which all take day to day project loads given the current work volume. It should be noted that the Town has conducted national searches for many of the above mentioned positions and has a rigorous hiring and annual review process. The planners typically have a Masters Degree and significant educational and real life experience with building and site design, economic development, master planning, and planning law. We have been fortunate to have a relatively stable team and high retention of employees with successful reviews over the last three years. C. Benchmarking In determining the appropriate level of staff, the Department benchmarks itself to other Departments. The following table provides a comparison of fees and work volume from otherjurisdictions. Community Devel opment Benchmarking-2004 Jurisdiction Vail Aspen Breckenridge Boulder Park City Eagle County Population 4,531 5,914 2,408 41,659 Planning Staff 5 9 4.5 13.75 8 8.5 Average # Planning Apps 712 151 128 400 725 206 Total Planning Fees $ 127,000 $ 307,282 $ 75,804 $ 1,000,000 $ 140,000 $ 93,000.0 Permits/Staff $ 142 $ 17 $ 28 $ 29 $ 91 $ 24 Average Fee/App - $ 178 $ 2,035 $ 592 $ 2,500 $ 193 $ 451 Building Staff 3.5 6 4 11 10 10.5 Average # Building Apps 1200 1219 894 P '800 770 1902 Total Building Fees $ 993,000 $ 864,405 $ 465,727 $ 2,400,000 $ 970,000 $ 1,608,338 Permits/Staff 343 203 224 73 77 181 Average Fee/App $ 827.50 $ 709.11 $ 520.95 $ 3,000.00 $ 1,259.74 $ 845.60 Total Fees $ 1,120,000 $. 1,171,687 $ 541,531 $ 3,400,000 $ 1,110,000 $ 1,701,338 Total Cost $ 1,388,286 $ 1,289,303 $ 714,988 $ 2,000,000 $ 1,762,500 $ 1,685,000 MET Revenue on Development Review $ 268,286) $ 117,616) $ 173,457) $ ,400,000 (652,500) $ 6,338 The critical numbers are the average number of permits per person. A Vail planner will manage142 permits per person and a building inspector will manage 343 permits. The next closest comparison is Park City with 91 projects/planner and Breckenridge had 224 permits/building inspector. Granted there is a large diversity of projects the Department manages from a simple plumbing permit to a complex 300,000 sq. foot redevelopment work levels are very high. The above mentioned numbers could triple or quadruple with anticipated redevelopment. We anticipate the complexity of projects to increase as we are predicting the following major commercial/multi family projects to begin construction in 2004: • Lionshead Core Site • Gore Creek Townhomes • Four Seasons Hotel • Vail Plaza Hotel • Manor Vail Lodge Crossroads is another project that is currently in the development review process where the Developer would like to break ground in 2005. 4 0 The valuation of projects reflects both work volume and the complexity of projects being proposed. An individual commercial project can have a value of $100 million or more. This type of project may result in hundreds of hours in the planning process, over 250 building inspections, and four to five weeks of dedicated plan review. The Vail Plaza Hotel for example has been contracted out for a plan review. The contractor will have 7 people working full time for three weeks to complete the initial plan review. We do this to provide a thorough review of the project and to meet turn around times the Department commits to for customers. Value of Projects $600,000,000 -; ___ - --- --- --- -----------_--- -------- -----' $500,000,000 - ' $400,000,000 - $300,000,000 ~ -_ - $200,000,000 -l' - $100 000 000 - - ---_1~L_-J~l- $- -~-~-- i Q~°~~ ~~ ti°~ , Another factor in determining capacity is that the more complex projects require a significant number of inspections. Vail Mountain School for example required over 250 inspections in 2004. In 2004, the Town saw a significant increase in the number of inspections for all projects and an exponential increase in inspections is anticipated in 2005. Inspections ~ 3600 - ° - _ .. _. _ 3400 ~, aei 3200 -' 3000 ~ Inspections II 0 2800 r~ ~ 2600 1 2001 2002 2003 2004 t 5 IV. CAPACITY A. Planning A Planner should be able to manage 5-10 smaller redevelopment applications at a time or 1 major commercial project and 2-3 smaller development projects at a time. We have exceeded that threshold and our ability to address policy and planning projects is severely limited at this time. At most one minor policy change could be addressed with this work load. If projects move through the development review process as expected and no unexpected projects move forward, we anticipate having capacity for long range policy projects in the 2"d or 3`d quarter of 2005 with current staff levels. Through the Vail Resorts agreement a full time planning intern/contract employee will be paid for by the company. This position has been vacant after a summer intern went back to school in August. We anticipate having this position filled by the new year. B. Building The building team's capacity has been exceeded. To address this issue we are obtaining contract resources as they are available. Contract resources will be essential in providing plan review services for major commercial projects. The Town Council has also authorized an additional plan reviewer and inspector for the Department. Filling these positions has been challenging over the last year. The Human Resources Department is redoubling their efforts to fill these positions. It should be noted that additional resources may be needed depending on the timing of building applications. Contract resources will be used to their fullest extent. However, it is more cost effective to use internal resources for inspections and plan reviews since a outside contractor may require 80% of a fee collected for a project. C. Environmental and Housing Capacity The Environmental and Housing teams are both one person teams and each have the capacity to manage 1-2 major projects at a time. The Environmental Health position is responsible for food service inspections which the Town is partially compensated for by the State of Colorado. The Housing position also manages resales and. enforcement issues related to deed restricted housing in the Town of Vail. D. Service Standards The Community Development Department in evaluating service levels in other benchmarked communities created a series of "service standards". Attachment A summarizes those standards. A current standard we are challenged to meet, which we have always met, is performing inspections within 24 hours of a request. Volumes for inspection requests have increased to the point where at times it is not physically possible to do all the requested inspections. 6 VI. Projects Staff would request that Council review the projects, mentioned before, with staff at the Town Council meeting on November 2"d and provide input on the ranking (high, medium, low) for each project. Area ~ Project Who is Your Priority asking for (Please rank project high, medium, low Planning Master Plan: The Town has multiple PEC, Staff, This is currently . components of its Comprehensive Plan. Jim Lamont in the budget for Some are conflicting and many are 2005 dated. Staff would like to make one coherent comprehensive master plan. Also staff would recommend focusing on West Vail to identify opportunities and direction for commercial and residential redevelopment in this part of town. Impact Fees: The Town assesses Staff and housing, art and traffic impact fees PEC without these fees being codified. Staff believes that these fees should be codified. Annexation of Highland Meadows: Rick Residents have asked the Town to Sackbauer evaluate how Highland Meadows could be annexed into the Town of Vail. Sign Code Follow-up: Staff has Staff identified a number of clarifications that should be made to the revised sign code. Follow-up on clarifying G12FA policy Staff changes. Staff is evaluating clarifications that may need to be made regarding the recent GRFA policy chan es. Retail Policy: Staff is preparing a Town memo on retail uses for the November Council 16th meetin . Identify opportunities to simplify the Town development review process. without Council/ Staff sacrificin uali Other? Housing Increased EHU enforcement: Staff Town stepped up enforcement with 10 cases Council oin to the.munici al court. 7 Pay - in- Lieu: The owner of the Ruins Applicants, along with other developers are Staff requesting that housing requirements be addressed through a pay in lieu s stem. Environmental Environmental Report Card/Strategic Council Plan. In their annual retreat, Council expressed interest in creating a report cart for environmental uali stormwater/Riparian area protection: Staff The Town has general requirements for erosion protection and stormwater management but no specific guidelines. The Federal Government will be requiring communities of the size of Vail to implement erosion control and stormwater management practices. The State of Colorado has some funding to help communities manage erosion and stormwater. Staff would like to develop improved protection for riparian areas and erosion control on construction sites. Green Construction: Can the Town do Staff more to incentivize green construction with its project $1 Billion in redevelopment. Aspen and Boulder have implemented programs to further incentivize reen construction. Open Space: Staff has been Council, Staff approached by several owners of open space that the Town has expressed interest in. purchasing. Staff would propose working with the Eagle Valley Land Trust to help augment staff in ne otiatin the purchase of these lands Wildland Fire Policy: The Town's design review guidelines, which encourage the use of natural products, are in conflict with creating defensible structures and space for wildland fires. There are now numerous policy models the Town could evaluate adopting to improve its defense against wildland fires. Other? Building Adopt new IBC and IRC Codes: To Council/Staff/ maintain current home insurance ratings Builders in the Town of Vail it is critical to adopt the International Building and Residential Codes. Guidelines fior Applicants: The Staff building team would like to prepare a guide book for applicants to have them focus on the most critical issues in a buildin ermit submittal. Other? Attachments Attachment A: Service Standards Attachment B: Comprehensive Plan Memo Attachment A Service Standards for the Community Development Department December 2003. Service Our Commitment Is Applications Community Development staff will meet the deadlines outlined below. If the application is not complete it will not be processed. Applicants will be notified by 5:00 p.m. the first business day after submittal if the application is incomplete. l~/allc In customer Building and Planning Services: Customers will be greeted inquiries immediately and asked what services the customer requires. Administration will provide customers with basic information or direct the customer to the appropriate team member. Counter hours are from 8:OOa.m. to 5:OOp.m:. There are limited services between 12:00 and 1:00. Specific planners and building inspectors are available by appointment -Make appointments directly with the appropriate individual Housing: The housing coordinator is available by appointment or as available. Environmental Health: Environmental Health Officer is available by appointment or if available. He can be reached via cell phone in an emergency. Phone Calls The 479-2139 numbers will be answered by a member of Community Development between 8:OOa.m. and 5:OOp.m. A customer is forwarded to voice mail when all lines are busy. Call 479-2149 to leave a building inspection request 24 hours a day. Cut off for inspections is 4:00 pm. Staff will attempt to return calls within the same day and will always return calls within 24 hours. Emergencies called to Environmental Health and Building are available 24 hours a day to dispatch (911) or to respond to emergencies called in by Dispatch or Fire. Community Development during business hours Code Environmental Health: Same day response if environmental health Violations/Complaints officer is in the office. Building, Planning, Housing, code violations: Within 1 business day of complaint. Copying files for Will be ready for pick up within 24 hours on business days. customers Geographic Information GIS information is available by appointment with the GIS coordinator. Systems Input on Community Please contact Russell Forrest the Director of Community Development Service Develo ment at 479-2146. F:\cd ev\STA F F\Servi cesta nda rds2004.doc Time Commitments for Complete Applications Planning Services Time Frame (In working days) DRB/Staff Review Color Change Sign Applications Design Review-New Single Family Design Review- Minor Alterations S. F. Design Review-Multi Family Design Review- Minor Alteration for MF Interior Conversion Address Changes Duplex Separation Request Duplex Plat . PEC Review Conditional Use Permit Variance Zoning Application Major or~Minor Subdivision 7 days if staff approval or 3 weeks for DRB 7 days if staff approval or 3 weeks for DRB 38 days for DRB action 14 days if staff approval or 38 days for DRB 38 days for DRB action 14 days if staff approval or 38 days for DRB 2 days if staff approval or 3 weeks for DRB 14 days for staff action 10 days for DRB action 14 days for staff action Review by PEC within 5 weeks Review by PEC within 5 weeks Review by PEC within 5 weeks Review by PEC within 5 weeks Building Safety Services Time Frame Building Permit Review: Plumbing & electrical upgrades, re-roofs, Issued or comments within 3 days miscellaneous repairs & demo permits __ Furnace & water heater installations, snow Comments within 15 working days melt systems, minor kitchen & bath remodels, etc. Minor remodels, new decks, mechanical permits for new buildings, etc. Commercial remodels & major additions & remodels to 1- & 2-family dwellings New 1- & 2-family dwellings &non-major-project commerical and multiple-family buildings Major projects, new commercial, multiple- Family & mixed use buildings, complexes Comments within 20 working days Comments within 20 working days Comments within 20 working days Comments within 20 working days with a complete set of building plans and submitting a comprehensive code review with application or 30 working days without a code review submitted with plans. Community Development requires complete plan submittal. F:\cdev\STAFF\Senricestondards2004.doc Building Inspections: All types of on site inspections If inspection is requested before 5:00 on the previous day, the requested inspection will be performed on the next working day with the exception of Electrical inspections which will be performed all of Tuesday and Thursday and Friday mornings. c' F:\cd ev\STAFF\S ervi cesta nda rd s2004. doc Attachment B MEMORANDUM TO: Planning and Environmental Commission FROM: Community Development Department DATE: December 8, 2003 SUBJECT: Continued study of Town of Vail adopted documents to develop a prioritized list for beginning the process of updating, combining, and revising necessary elements of the Vail Comprehensive Plan. Planner: Elisabeth Eckel Applicant: Town of Vail SUMMARY This memorandum is being provided in order to further examine the Town of Vail's various adopted plans and determine which plans are in need of being updated. Per the direction provided by the Planning and Environmental Commission on November 10, 2003, Staff has analyzed the Comprehensive Plans of Jackson Hole, Telluride, and Aspen, which should aid in comparing and contrasting the Town of~ Vail's Comprehensive Plans with those of comparable resort areas. Staff is requesting that the Planning and Environmental Commission prioritize the necessary updates and possible combinations of the adopted documents for presentation to Town Council so that resources may be dedicated to the revision of those documents. II. BACKGROUND The adopted documents included in the Vail Comprehensive Plan that are currently being considered for an update are outlined below, along with a brief summary and the lifespan of each. • Ford Park/Donovan Park Master Plan Adopted August 6, 1985 Summary: This plan describes the environment and history of the Ford Park and Donovan Park sites, the master plans for their development, and the guidelines for implementation. It outlines the transformation of two open space parcels into Town Parks that will maintain the quality of life for residents and visitors. Lifespan: None identified • Land Use Plan Adopted November 18, 1986 Summary: The Vail Land Use Plan is intended to serve as a basis from which future land use decisions may be made within the Town of Vail. The goals, as articulated within the Land Use Plan, are meant to be used as guidelines in the review process for new development proposals. In conjunction with these goals, land use categories are defined which are then used to develop the Vail Land Use Map. The plan also includes a section on community facilities on public lands. Given new community priorities this section needs to be updated to recognize the focus on recreation needs. The Land Use Plan is not intended to be regulatory in nature, but is intended to provide a gerieral framework to guide decision making. Lifespan: 15 years (2001) (Review and updates to be performed on a 3 to 5 year time table) Vail Village Master Plan Adopted January 16, 1990 Summary: The Vail Village Master Plan is based on the premise that the Village can be planned and designed as a whole. It is intended to implemenf community goals for public improvement and to guide the Town in developing land use laws and policies for coordinating development by the public and private sectors in Vail Village. It is intended to result in ordinances and policies that will preserve and improve the unified and attractive appearance of Vail Village. The Master Plan provides a clearly stated set of goals and objectives outlining how the Village will grow in the future. Lifespan: Review plan not less than every 3 years, or as deemed necessary and recommend changes to the Planning and Environmental Commission. This is a part of the Vail Comprehensive Plan, which was to serve for 15 years. (2005) Streetscape Master Plan Adopted November 20, 1991 Summary: The Streetscape Master Plan was created to give the pedestrian environment a comprehensive design using quality materials according to the Town's architectural standards. The Town was divided into several study areas, for each of which an inventory was performed and conceptual designs were developed. Site specific details for key areas were also developed, along with guidelines for material selection and cost estimates. Lifespan: None identified: states that improvements will need to be implemented over a period of years. A draft revised streetscape plan has been prepared and is under review by the streetscape task force, the Planning and Environmental Commission, and Town Council. a Transportation Master Plan Adopted January 1993 Summary: The Transportation Master Plan was written to provide guidance in developing a coordinated approach to implementing transportation improvements. The Plan was to assist in resolving, monitoring, and accommodating growth while preserving the characteristics that have made Vail a leader in transportation planning. Lifespan: 20 years (2013) o The Vail Village Urban Design Guidelines (Vail Village Design Considerations) Adopted Originally June 11, 1980; Revised January 15, 1993 Summary: The Vail Village Urban Design Guidelines is a document that represents detailed ideas regarding the function and aesthetics of Vail Village. Through the aid of diagrams, the Guidelines suggest the intended nature of future improvements. The Plan separates the Village into several sub-areas in order to identify problems ~, and successes and develop concepts for implementation. Lifespan: None identified 2 Municipal Cemetery Master Plan Adopted December 7, 1993 Summary: The Municipal Cemetery Master Plan was drafted in order to provide a management and development plan for a Town cemetery, to be located on the upper bench of Donovan Park. The plan explored operation, funding, maintenance, layout, and other ways of memorializing the departed. Lifespan: None identified: this phase was written to satisfy the expected need for burial spaces in the first 10-15 year period (2003-2008) • Comprehensive Open Lands Plan Adopted 1994 Summary: The purpose of the Plan was to identify and develop strategies for acquiring or protecting key remaining open parcels in Vail that would be valuable for recreation, the protection of sensitive environmental resources, extension or connection of trails, provision of adequate neighborhood open space, and the creation of a small amount of contingency land for unseen needs. The Plan established an inventory of current open spaces and identified potential acquisitions within the Town, also detailing methods for funding and purchase. Lifespan: The plan comprised a six year implementation plan and strategy (2000) • Environmental Strategic Plan Adopted 1994 Summary: This Plan was developed to establish along-term environmental protection work plan. The Plan recognized that a major reason Vail enjoyed international renown as a resort was due to the area's pristine natural resources. .This Plan developed an environmental vision for Vail with goals and actions that should be utilized to achieve that vision and looked at the current state of the environment, trends that may affect Vail, sustainable land use regulation and development, and ecosystem protection. Lifespan: 4 years (1998) Ford Park Management Plan (An Amendment to the Ford Park/Donovan Park Master Plan 1985) Adopted April 14, 1997 Summary: The Ford Park Management Plan was to serve as an amendment to the 1985 Master Plan. A great deal of development had occurred since the initial adoption of the Ford Park Master Plan and in an effort to better focus and refine the concepts and goals of the original Plan, this amendment was undertaken. Its six goals were written to guide the continued success of the Park in both development and operation. Lifespan: None identified Lionshead Redevelopment Master Plan Adopted December 15, 1998 Summary: The Lionshead Redevelopment Master Plan was created in response to the aging and underutilization of the Lionshead area, which was identified as lacking charm, character, appeal, vibrancy, and economic success. The Plan offers some redevelopment incentives to encourage both new construction and improvements to existing buildings. Lifespan: 15 to 20 years (2013 to 2018) Development Standards Handbook Adopted September 21, 1999 Summary: The Development Standards Handbook was created as a supplement to the Town Zoning Code and applies to new development and redevelopment projects in much the same way.. The Handbook is formatted in auser-friendly way, with helpful diagrams that do not occur in the Town Code. Lifespan: None identified: will be changed as updates are needed due to changes in the Town Code. Art In Public Places Strategic Plan Adopted November 6, 2001 Summary: The Art in Public Places Strategic Plan was created to implement site- integrated public art on public and private lands and includes information on opportunities for public art within the Town and the related funding mechanisms and implementation strategies. Lifespan: None identified: amendments will be proposed by AIPP Board for Town Council adoption. III. COMPARABLE COMPREHENSIVE PLANS Throughout the study of other communities' Comprehensive Plans, an emphasis was placed on the organization and structure of the Plans as well as on the issues that may surface as important in the future update of the Town of Vail's Comprehensive Plans, entitled "Transferable Issues". Please note that many of the transferable issues are mentioned in more than one Plan due to their high level of importance, regardless of the Community. o Jackson Hole, VVyoming The Jackson Hole Comprehensive Plan is a detailed 200+ page document drafted in 1994 that reflects varying aspects of growth and planning in the Jackson HolelTeton County areas. The Plan is divided into 10 different chapters. 1) Community Vision 2) Population, Economy and Growth 3) Community Character 4) Natural and Scenic Resources 5) Affordable Housing 6) Commercial and Resort Development 7) Community Facilities 8) Transportation 9) Intergovernmental Coordination 10) Agricultural Resources Transferable Issues o The high/rising cost of housing forcing~residents to leave the community; o The importance of public forums in defining community concerns; o The value of a socially and economically diverse population in order that the Town would not become a resort where only the wealthy could afford to reside; o An "issues map" identifying areas of future development, etc. (The Town of Vail has already addressed such "prime areas" in a similar way.); ~ o Analysis and proposals for new/expanded transit service; \ o Emphasis on the County's wildlife and scenic resources as "national treasures"; 4 o Jackson Hole as "a community first and a resort second" with social diversity as a defining characteristic of the community; o .Strong emphasis on the phrase "planning process": i.e. constant change and updates were proposed in order to ensure the effectiveness of the Plan; o Analysis of the age structure of the population; o A strong emphasis on affordable housing, which included analysis of. the jobs/homes ratio; the displacement of residents to other parts of the County; continual and scheduled updates of affordable housing-related issues such as income, employment, .and housing cost data; and possible future affordable housing locations; o Linkage . requirements, such as. number of employees generated by . commercial/other square footage; . o Socio-economic diversity and trends; o The area's summer and winter visitation numbers and the contrast between the two; o Build-out scenarios for both residential and non-residential development; o Preservation of the Town's personality and uniqueness; o Insensitivity to "Character considerations" and the results thereof; o Collaboratively-formed goals and objectives: by the Town, the County, the Community, the Commissions and the Joirit Commissions; o A strong emphasis on new/redevelopment reflecting the history of the area; o The development of "Restoration Plans" to enhance problematic areas within the Town; o A focus on development, as it relates to image; o The effect of tourism on shopping or outdoor recreation; o Short vs. long-term needs; o The calculation of recreation deficits according to number of facilities/acres per resident; o The existence and future of cultural facilities; -- o -Financial issues, including detailed development exactions and impact fees; o Intergovernmental coordination, on the premise that residents- of both the County and the Town shared common aspirations and needs. According to the Plan, `political and geographical boundaries bear little relationship to the critical issues that local planning must address. Tourism, the major industry, inherently crosses these boundaries. Wildlife habitat and geologic/topographic features -not political boundaries -form the major structuring elements of the landscape. The workforce and its housing and transportation needs cross. local jurisdictional and even state lines."(Intergovernmental Coordination, 9-1) o Regularly scheduled interactions between the County and the Town; o. Regularly scheduled updates of the Plan. Telluride, Colorado The Telluride Comprehensive Plan is a 41 page document drafted in 1987 that provides an overview of growth and planning issues in the Telluride Region. The Plan is divided into 4 main sections. ~ 1) Introduction 2) Goals, Objectives and policies a) Community Preservation b) Population Change c) Annexation d) Environmental Preservation e) Circulation, Transportation, Parking, Water and Wastewater, Public Utilities 3) Land Use Patterns and Land Use Maps 4) The Town Setting, Services and Capacities Transferable Issues o A comprehensive approach: i.e. looking at areas outside of the Town that may be influenced by, or have influence on, the development of Telluride; o A method detailing the means and schedule of updating the Plan; o Providing affordable housing which allows for year-round and not only seasonal residents; o Annual re-evaluation of skier days; o Prioritization by the Town and .its residents, of different aspects of Environmental Preservation including water supply, soil standards, geological hazards, river preservation, etc; o Detailed objectives concerning parking, transportation, and circulation and a formal review of those issues that takes place every two years; o Using regional transit service as a tool to lead development patterns rather than follow new construction; o .Allowing neighborhoods to prioritize and determine necessary streetscape and roadside improvements for their area; o Development and enhancement of the Town's edges in order to "foster the sense of arrival and accentuate the natural setting"; o Development and maintenance of open space/trail linkages; o Consideration of .the development of a community/recreation center for indoor/outdoor sports, etc; o Incorporating the idea of "neighborhoods" and the identifiable areas that have unique problems and opportunities and are therefore distinguished from other areas within the Town; o Careful attention to solar and energy efficient designs; o Consideration of advanced, innovative technologies in housing design and construction; o Maintenance of "geographic distribution" of affordable housing; o Promotion of more local economic expenditure to feed the Town's economy; o Emphasis on joint/community marketing and promotion of the Town; o Expansion of the information-based opportunities that may exist and help strengthen the economy (web cafes and similar ideas); o Identification of areas of Town that are designated as Service Areas/Industrial Use areas and can be aesthetically incorporated as such; o Development of a Historic Preservation Plan for the very long term future and a proposed "period of significance" upon which such a Plan would be based; o Designation of the areas that primarily serve the visitor and develop/redevelop accordingly. o ,4spen, Colorado The Aspen Area Community Plan (AACP) is a comprehensive 46 page document drafted in 2000 that provides an overview of development issues in the Aspen/Pitkin County region. The Plan is organized into 23 sections, each of which is organized according to; a) intent 6 b) philosophy c) policies, and d) goals The following sections of the AACP are most related to Comprehensive Planning issues. 1) Vision for the Aspen area ' 2) Community Themes 3) Managing Growth 4) Transportation 5) Housing 6) Economic Sustainability 7) Parks, Open Space, and the Environment 8) Historic Preservation 9) Design Quality 10) Arts, Culture and Education Transferable Issues o The original 1993 Community Vision Statement; o A list of accomplishments, .according to type, since the adoption of the previous (1993) Plan; o A historical account of how growth .management has shaped Aspen's character; o A description of how the Plan should be used; o The recommendation for the maximum amount of time that may pass between updates; o Substantial citizen/community input; o .Integrated affordable housing; o Promotion of environmentally-responsible building practices; o An emphasis on lifestyle diversity; o Details of what hasn't changed within the city; i.e. which goals have remained the same vs. which goals have changed; o The balance and interaction between "Aspen the Community" and "Aspen the Resort' ; o A budget for the completion of new projects, especially affordable housing; o Details on aspects of the city of Aspen that make it unique and give it character; o Division of the Plan into 4 prevailing Themes; o A "planning process" for the Plan; o Action Items identified for each goal. detailed within the Plan; o Requirement of every new development and redevelopment projects to include an analysis section .entitled "Relationship to the Aspen Area Community Plan"; o Emphasis on the relevance of the Plan across county lines and city boundaries; o Emphasis on "clean" and quiet transit; o Identification of Aspen's population as its most valuable asset and goals that reflect that belief; o Specific numbers of affordable housing units (i.e. 800), parking spaces, etc. in order to make the Plan most effective; o Identification of possible sites for affordable housing; o Emphasis on the preservation of existing affordable housing units; 7 o Emphasis on the need for a healthy, year-round economy; o Public awareness of good design practices and that awareness playing a large role in the Design Quality goal; o Primary focus of Design Quality on context. IV. CRITERY,4 FOR PRIORITIZATION The Community Development Department recommends that the Planning and Environmental Commission prioritize the necessary updates according to the criteria listed below: o Ease of the revision/update: In-house Outsource Importance of the Plan to Vail's future Impact of the Plan on current development o Frequency of use V. ST,4t=F RECOMMENDATION Using the criteria for prioritization, Staff has identified the five most important actions for updating the Town's adopted guidelines and regulations. 1.) Vail Village Master Plan The Vail Village Master Plan is a plan based on the experience of the Village as a whole, with particular emphasis on pedestrian areas and public spaces. As stated in the Plan, a review by the Planning and Environmental Commission should occur not less than every 3 years, or as deemed necessary. The Vail Village Master Plan was intended to serve for 15 years (2005) as a part of the Vail Comprehensive Plan. However, areview/update of the Mater Plan has never occurred. The upcoming and necessary review should address several issues, including but not limited to the following: 1) Means of maintaining a high level of quality development and redevelopment within Vail Village 2) .The necessity for Special Development Districts; i.e:, the Plan should be current enough to address today's issues appropriately without causing every project to need exceptions from the regulations 3) The incorporation of the following adopted documents: a) Vail Village Urban ®esign Guidelines -the Guidelines detail ideas about the function and aesthetics of Vail .Village and are therefore essential to the Vail Village Master Plan. b) Streetscape Master Plan -due to its emphasis on the design and quality of the pedestrian environment, the Plan is intertwined with the Master Plan. c) Transportation Master Plan -this Plan should be intricately connected with and incorporated into the Vail Village Master Plan since its primary initiative is to facilitate organized growth, a key aspect in Vail's future. 4) Unique strategies intended to improve the retail environment. c 2) Land Use Plan The Land Use plan needs to be updated to recognize new and evolving community priorities such as affordable housing, recreational uses, environmental concerns, 8 community facilities, and other related land use issues. According to the plan, review and updates should occur every 3 to 5 years. An update should have. occurred in 2001. The pending revision should include the following three plans in order to remain comprehensive and current: a) Comprehensive Open Lands Plan -The emphasis on land use, including recreation, the environment, public facilities, housing, and open space, justifies the combination of the Comprehensive Open Lands Plan with the Land Use Plan. b) Environmental Strategic Plan - This plan was developed to establish. along-term environmental protection work plan, yet has a lifespan of only 4 years, which expired in 1998. Because the environment and related issues are constantly in flux, the Plan should be updated to reflect the community's .goals, current problems, and their short-term and long-term solutions. Its attention to land use issues necessitates its incorporation into the Land Use Plan. c) ~ Transportation Master Plan -This Plan should be incorporated into the Land Use Plan since it is a key element in land use and organized growth. 3) Town of Vail Zoning Regulations Title 12, Zoning Regulations, of the Vail Town Code, comprises the basis of all new and redevelopment projects that take place within the Town. However, many inconsistencies exist within the Code that warrant revision, such as irregular wording of the same uses within different zoning districts, possible omissions of integral design review steps, and many other similar issues. Additionally, the revisions proposed for the other adopted documents will require the update of the Zoning Regulations, which should be done simultaneously with the Development Standards Handbook, described next. 4) Development Standards Handbook Though not attributed the importance of a Master Plan, the Development Standards Handbook is an important supplement to Vail's Town Code and is a key tool in implementing the other adopted guidelines. However, its user-friendly format should be updated to include more illustrations and diagrams through which to guide the many redevelopment and new development projects occurring within the Town today. 5) Ford Park/Donovan Park Master Plan The revision of this plan is not of immediate importance. However, the plan will need to be edited should future decisions be made by the Town Council to allow seasonal parking as a conditional use at Ford Park. In summary, Staff is requesting that the Planning and Environmental Commission analyze Staff's recommendation according to the criteria for prioritization and the comparison of other Comprehensive Plans and offer further suggestions and guidance to Staff regarding the prioritization of Plan updates and the recommendation thereof to Town Council. ~ 9 PLANNING AND ENVIRONMENTAL COIIAf~11SSION PUBLIC MEETING Monday, January 26, 2004 Item #2. A request for. a recommendation to the Vail Town Council for proposed updates to elements of the Town of Vail Comprehensive Plan, and setting forth details in regard thereto. Applicant: Town of Vail Planner: Elisabeth Eckel/George .Ruther MOTION: Chas Bernhardt SECOND: Doug Cahill VOTE: 7-0 George Ruther made a presentation per the staff memorandum. Staff was recommending that the Commission forwards a recommendation of approval to the Vail Town Council. There was no public comment on the proposed recommendation. The Commission suggested that a `problem statement"be created as a preamble to the comprehensive plan proposal. Clearly, the purpose of the proposal is to respond to changing times and to bring our plans into the 21St century. It was further recommended that dates be added to the proposed timeline. The Commission urged the Town Council to adequately fund this effort as it is crucial to the future continued success of Vail. t